USER’S GUIDE
FAX-1355
FAX-1360
FAX-1460
FAX-1560
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Approval Information and Compilation and
Publication Notice
THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE
FITTED WITH THE APPROPRIATE CONNECTOR.
APPROVAL INFORMATION
Brother advises that this product may not function correctly in a country other than where it was
originally purchased, and does not offer any warranty in the event that this product is used on
public telecommunication lines in another country.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been compiled and published,
covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without
notice.
Brother reserves the right to make changes without notice in the specifications and materials
contained herein and shall not be responsible for any damages (including consequential) caused
by reliance on the materials presented, including but not limited to typographical and other errors
relating to the publication.
i
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EC Declaration of Conformity under the R & TTE
Directive
ii
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Table of Contents
Using the documentation.......................................................................................2
Control panel overview..........................................................................................3
Loading documents ...............................................................................................7
Using the ADF .................................................................................................7
Scanning area .................................................................................................8
Handling and using plain paper .............................................................................8
Choosing the right media.................................................................................9
Loading paper......................................................................................................10
Printable Area................................................................................................12
Power Save mode ...............................................................................................13
Power Save setting........................................................................................13
Paper settings......................................................................................................15
Paper Size.....................................................................................................15
Ring Volume..................................................................................................15
Beeper Volume..............................................................................................15
Speaker Volume............................................................................................16
Automatic Daylight Savings Time........................................................................16
LCD display .........................................................................................................16
LCD Contrast.................................................................................................16
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Faxing from the ADF ....................................................................................22
Broadcasting........................................................................................................22
Contrast.........................................................................................................23
Delayed Batch Transmission.........................................................................26
Receive modes....................................................................................................28
Manual...........................................................................................................30
Ring Delay.....................................................................................................31
Additional receiving operations............................................................................32
iv
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Mute (Not for FAX-1355) ...............................................................................34
Tone or pulse.................................................................................................35
BT Call Sign (For U.K. only) ..........................................................................37
Manual dialling...............................................................................................43
One-Touch Dialling........................................................................................43
Speed-Dialling ...............................................................................................43
Search ...........................................................................................................44
Storing numbers ..................................................................................................44
Storing a pause .............................................................................................44
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Activating TAD memory.................................................................................48
Printing fax messages ..................................................................................49
Additional TAD operations..................................................................................50
Fax Forwarding....................................................................................................51
Turning off Remote Fax Options ...................................................................52
Remote fax commands........................................................................................55
How to print a report......................................................................................58
Polled transmit.....................................................................................................61
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How to copy.........................................................................................................64
Entering Copy mode......................................................................................64
Making a single copy.....................................................................................64
Stop copying..................................................................................................64
Copy options........................................................................................................65
Making N in 1 copies .....................................................................................67
Sorting copies using the ADF........................................................................67
Adjusting Brightness and Contrast ................................................................68
Choosing a location.............................................................................................70
To use the machine safely...................................................................................71
Important safety instructions..........................................................................74
IMPORTANT - For your safety ......................................................................75
Troubleshooting...................................................................................................77
Document jam ...............................................................................................83
Dial Tone detection........................................................................................86
Routine maintenance...........................................................................................86
Replacing the ink cartridge............................................................................86
Cleaning the scanner.....................................................................................89
Cleaning the paper pick-up roller...................................................................90
Cleaning the print head .................................................................................91
Checking the print quality ..............................................................................91
Checking the print alignment.........................................................................92
Checking the ink volume ...............................................................................93
Checking the serial number...........................................................................93
Packing and shipping the machine......................................................................93
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On-screen programming......................................................................................95
Menu table.....................................................................................................95
General..............................................................................................................104
Cordless handset (BCL-D20) ......................................................................108
Consumable items.............................................................................................109
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General Information
1
1
Using the
documentation
1
Thank you for buying a Brother machine!
Reading the documentation will help you
make the most of your machine.
Symbols and conventions
used in the documentation
1
The following symbols and conventions are
used throughout the documentation.
Bold
Bold typeface identifies specific
keys on the machine’s control
panel.
Italics
Italicized typeface emphasizes
an important point or refers you
to a related topic.
Courier Text in the Courier New font
New
identifies messages on the
LCD of the machine.
Warnings tell you what to do to
prevent possible personal injury.
Electrical Hazard icons alert you to
possible electrical shock.
Cautions specify procedures you
must follow or avoid to prevent
possible damage to the machine or
other objects.
Notes tell you how you should
respond to a situation that may arise
or give tips about how the operation
works with other features.
Improper Setup icons alert you to
devices and operations that are not
compatible with the machine.
2
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Chapter 1
FAX-1460
1
1
13
12
11
10
9
2
3
4 5
6
1
7
8
FAX-1560
1
13
12
11
10
9
2
3
4 5
6
7
8
4
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General Information
1
2
LCD (liquid crystal display)
6
7
Dial Pad
Displays messages on the screen to help you
set up and use your machine.
Use these keys to dial telephone and fax
numbers and as a keyboard for entering
information into the machine.
1
One-Touch keys
The # key lets you temporarily switch the
dialling mode during a telephone call from
Pulse to Tone.
Instantly accesses your stored Quick-Dial
numbers.
„ Shift
Menu keys:
When held down, lets you access
One-Touch numbers 6 to 10.
„ Menu
Lets you access the menu to program your
settings in the machine.
3
Fax keys
„ Redial/Pause
„ a Search/Speed Dial
Redials the last number called. It also inserts a
pause when programming quick-dial numbers.
Lets you look up and dial numbers that are
stored in the memory.
„ Resolution
„ b R (FAX-1460 and FAX-1560)
Lets you temporarily change the resolution
when sending a fax.
Use this key to gain access to an outside
line, or transfer a call to another extension
when the machine is connected to a PBX.
„ Tel (FAX-1355)
This key is used to have a telephone
conversation after picking up the external
handset in F/T pseudo-ringing.
„ Volume keys
d
c
In Fax mode, you can press these keys to
adjust the ring volume.
„ R (FAX-1355)
Use this key to gain access to an outside
line, or transfer a call to another extension
when the machine is connected to a PBX.
„ d
Press to scroll backward to a menu
selection.
„ Tel/R (FAX-1360 only)
„ a or b
Use this key to gain access to an outside
line, or transfer a call to another extension
when the machine is connected to a PBX.
Press to scroll through the menus and
options.
„ Clear/Back
„ Mute (FAX-1360 and FAX-1460)
Press to cancel the current setting.
„ OK
Puts the current phone call on hold.
„ Speaker Phone (FAX-1460 and
FAX-1560)
Lets you store your settings in the machine.
Lets you speak to another party without
lifting the handset.
8
9
Start
„ Mute/Intercom (FAX-1560)
„ Lets you start sending faxes or making
Puts the current phone call on hold.
copies in monochrome.
Also, press this key to speak on the
intercom or to transfer an incoming call to
the cordless handset.
Stop/Exit
Stops an operation or exits from a menu.
4
5
Ink Management
10 Power Save
Lets you clean the print head, check the print
quality, and check the available ink volume.
Lets you put the machine into Power Save
mode.
Copy key
„ Copy Options
Lets you temporarily change multiple copy
settings when in copy mode.
5
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Chapter 1
11 Mode keys:
„
Fax
Lets you access Fax mode.
„
Copy
Lets you access Copy mode.
12
Microphone (FAX-1460 and FAX-1560)
Used by the Speaker Phone feature, and to
record messages.
13 TAD keys (FAX-1460 and FAX-1560)
„
On/Off
Turns the Telephone Answering Device
(TAD) on or off. Will also flash if you have
new messages.
„ Erase
Deletes voice/fax messages.
„ Play/Record (FAX-1460)
Plays voice messages stored in the
memory.
„ Play (FAX-1560)
Plays voice messages stored in the
memory.
6
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Loading documents and paper
2
2
„ Make sure documents written with ink are
Loading documents
2
completely dry.
2
You can send a fax and make copies from the
ADF (automatic document feeder).
a Open the document support (1) and the
document tray (2) and then pull out the
extension (3).
Using the ADF
2
The ADF can hold up to 20 pages and feeds
each sheet individually. Use standard
1
2
80 g/m (20 lb) paper and always fan the
pages before putting them in the ADF.
2
Recommended environment
2
3
Temperature:
Humidity:
Paper:
20 to 30° C (68 to 86° F)
50% to 70%
2
80 g/m A4 (20 lb LTR)
b Fan the pages well. Make sure you put
the documents face down, top edge
first in the ADF until you feel them touch
the feed roller.
Document Sizes Supported
2
Length:
Width:
127 to 355.6 mm (5 to 14 in.)
89 to 215.9 mm
(3.5 to 8.5 in.)
c Adjust the paper guides (1) to fit the
width of your documents.
2
Weight:
64 to 90 g/m (17 to 24 lb)
How to load documents
CAUTION
2
1
DO NOT pull on the document while it is
feeding.
DO NOT use paper that is curled, wrinkled,
folded, ripped, stapled, paper clipped,
pasted or taped.
DO NOT use cardboard, newspaper or
fabric.
7
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Chapter 2
Scanning area
2
Handling and using
plain paper
2
The figures below show the areas you cannot
scan on paper.
You can use plain paper only.
To get the best print quality, we suggest using
Brother paper. (See table below.)
3
4
1
If Brother paper is not available in your
country, we recommend testing various
papers before purchasing large quantities.
Brother paper
Paper Type
Item
A4 Plain
BP60PA
2
„ Avoid touching the printed surface of the
paper immediately after printing; the
surface may not be completely dry and
may stain your fingers.
Usage Document Top (1)
Size
Left (3)
Bottom (2) Right (4)
Fax
Letter
A4
3 mm
(0.12 in.)
4 mm
(0.16 in.)
• Store paper in its original packaging,
and keep it sealed. Keep the paper flat
and away from moisture, direct
sunlight and heat.
3 mm
(0.12 in.)
3 mm
(0.12 in.)
Copy
Letter
A4
3 mm
(0.12 in.)
4 mm
(0.16 in.)
Improper Setup
3 mm
3 mm
DO NOT use the following kinds of paper:
(0.12 in.)
(0.12 in.)
• Damaged, curled, wrinkled, or
irregularly shaped paper
1
1
1
2 mm (0.08 in.) or longer
• Extremely shiny or highly textured paper
• Paper already printed on by a printer
• Paper that cannot be arranged uniformly
when stacked
• Paper made with a short grain
Paper capacity of the output paper tray
2
Up to 50 sheets of 20 lb Letter or 80 g/m A4
paper.
8
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Loading documents and paper
Choosing the right media
2
Paper type and size for each operation
2
2
Paper Type
Paper Size
Usage
Fax
Yes
Yes
Yes
Copy
Yes
Cut Sheet
Letter
A4
216 × 279 mm (8 1/2 × 11 in.)
210 × 297 mm (8.3 × 11.7 in.)
216 × 356 mm (8 1/2 × 14 in.)
Yes
Legal
Yes
Paper weight, thickness and capacity
2
Paper Type
Weight
Thickness
0.08 to 0.15 mm (0.003 to 0.006 in.)
No. of
sheets
2
Cut
Plain Paper
64 to 120 g/m (17 to 32 lb)
100
Sheet
1
Up to 50 sheets for Legal size paper 80 g/m2 (20 lb).
Up to 100 sheets of 80 g/m2 (20 lb) paper.
9
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Chapter 2
c Press and slide the paper side guides
(1) and paper length guide (2) to fit the
paper size.
Loading paper
2
How to load paper
2
1
a If the paper support flap (1) is open,
close it, and then pull the paper tray
completely out of the machine. Open the
output tray cover (2).
2
1
d Fan the stack of paper well to avoid
paper jams and misfeeds.
2
Note
Always make sure the paper is not curled.
b Press and hold the universal guide
release button (1) as you slide out the
front of the paper tray to match the
paper size you are using.
e Gently put the paper into the paper tray
print side down and top edge first.
Check that the paper is flat in the tray.
1
10
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Loading documents and paper
f Gently adjust the paper side guides with
both hands and the paper length guide
to fit the paper.
i While holding the paper tray in place,
pull out the paper support (1) until it
clicks and unfold the paper support
flap (2).
Make sure that the paper guides touch
the edges of the paper.
2
2
1
Note
Be careful that you do not push the paper
in too far; it may lift at the back of the tray
and cause feed problems.
Note
Do not use the paper support flap for
Legal paper.
g Close the output paper tray cover (1)
and slide it forward.
1
h Slowly push the paper tray completely
into the machine.
11
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Chapter 2
Printable Area
2
The figure below shows the unprintable areas on cut sheet paper. The machine cannot print in the
shaded areas.
Cut Sheet Paper
3
4
1
2
Top (1)
Bottom (2)
Left (3)
Right (4)
Cut Sheet
3 mm (0.12 in.)
3 mm (0.12 in.)
4 mm (0.16 in.)
4 mm (0.16 in.)
12
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General setup
3
3
Power Save setting
3
Power Save mode
3
You can customize the machine's
When the machine is idle, you can put the
machine into Power Save mode by pressing
the Power Save key. You can still receive
telephone calls in Power Save mode. For
further information on receiving faxes in the
power save condition, please see the table on
page 13. If you want to do other operations,
you must take the machine out of Power Save
mode.
Power Save key. The default mode is
Fax Receive:On. Your machine can
receive faxes or calls even when the machine
is in Power Save mode. If you do not want
your machine to receive faxes or calls, turn
this setting to Fax Receive:Off. (See
3
a Press Menu, 1, 5.
Note
b Press a or b to choose
Fax Receive:On, or
Fax Receive:Off.
Press OK.
If you have connected an external
telephone or TAD, it is always available.
Putting your machine in
Power Save mode
c Press Stop/Exit.
3
FAX-1355 and FAX-1360
a Press and hold down the Power Save
key until the LCD shows
On/Off
setting
Receive
mode
Available operations
Shutting Down.
The LCD light goes off.
Fax
Receive:
Fax Only Fax Receive
Fax Detect
Fax/Tel
On
Delayed Fax
External
TAD
Fax Forward
Bringing your machine out of
Power Save mode
(factory
setting)
Fax Storage
3
Remote Retrieval
Manual
Fax Detect
a Press Power Save key.
Delayed Fax
Fax/Tel
Note
Fax
Receive:
Off
—
Nomachineoperations
will be available other
than cleaning the print
head.
• Even if you have put the machine into
Power Save mode, it will periodically clean
the print head to preserve print quality.
• If you unplug the AC power cord, no
machine operations will be available.
1
2
You cannot receive a fax with Start.
(FAX-1360) You can receive telephone calls by lifting
the handset.
• You can customize Power Save mode so
that, apart from automatic head cleaning,
no machine operations are available. (See
3
4
FAX-1360
(FAX-1355) You cannot receive a fax automatically
even if you have set the receive mode to Fax/Tel.
5
Should be set before you switch off the machine.
13
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Chapter 3
Mode Timer
3
FAX-1460 and FAX-1560
On/Off
setting
Receive
mode
Available operations
The machine has two temporary mode keys
on the control panel: Fax and Copy. You can
change the amount of time the machine takes
after the last Copy operation before it returns
to Fax mode. If you choose Off, the machine
stays in the mode you used last.
Fax
Receive:
Fax Only Fax Receive
Fax Detect
Fax/Tel
On
Delayed Fax
Fax Forward
Fax Storage
(factory
setting)
Remote Retrieval
TAD:Msg
Mgr
Fax Receive
Recording of incoming
messages
a Press Menu, 1, 1.
Fax Detect
b Press a or b to choose 0 Sec,
Delayed Fax
30 Secs, 1 Min, 2 Mins, 5 Mins or
Fax Forward
Off.
Press OK.
Fax Storage
Remote Retrieval
Manual
Fax Detect
c Press Stop/Exit.
Delayed Fax
Fax/Tel
Fax
Receive:
Off
—
Nomachineoperations
will be available other
than cleaning the print
head.
1
2
You cannot receive a fax with Start.
You can receive telephone calls by lifting the handset
or using the cordless handset.
3
4
FAX-1460
(FAX-1560) You cannot receive a fax automatically
even if you have set the receive mode to Fax/Tel.
5
Should be set before you switch off the machine.
14
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General setup
Paper settings
3
Volume Settings
3
Paper Size
3
Ring Volume
3
You can use three sizes of paper for printing
faxes and copies: Letter, Legal and A4. When
you change the size of paper you load in the
machine, you will need to change the paper
size setting at the same time so your machine
can fit an incoming fax on the page.
You can choose a range of ring volume
levels, from High to Off.
While in Fax mode
, press d or c
3
to adjust the volume level. The LCD shows
the current setting, and each key press will
change the volume to the next level. The
machine will keep the new setting until you
change it.
a Press Menu, 1, 2.
b Press a or b to choose Letter,
Legal or A4.
You can also change the volume through the
menu, by following the instructions below:
Press OK.
c Press Stop/Exit.
Setting the Ring Volume from the
menu
3
a Press Menu, 1, 3, 1.
b Press a or b to choose Low, Med,
High or Off.
Press OK.
c Press Stop/Exit.
Beeper Volume
3
When the beeper is on, the machine will beep
when you press a key, make a mistake or
after you send or receive a fax.
You can choose a range of volume levels,
from High to Off.
a Press Menu, 1, 3, 2.
b Press a or b to choose Low, Med,
High or Off.
Press OK.
c Press Stop/Exit.
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Chapter 3
Speaker Volume
3
Automatic Daylight
Savings Time
3
You can choose a range of speaker volume
levels, from High to Off.
You can set the machine to change
automatically for daylight savings time. It will
reset itself forward one hour in the Spring and
backward one hour in the Autumn. Make sure
you have set the correct date and time in the
Date/Time setting.
a Press Menu, 1, 3, 3.
b Press a or b to choose Low, Med,
High or Off.
Press OK.
c Press Stop/Exit.
(FAX-1460 and FAX-1560)
a Press Menu, 1, 4.
b Press a or b to choose On or Off.
Press OK.
You can also adjust the speaker volume by
pressing Speaker Phone.
c Press Stop/Exit.
a Press Speaker Phone.
b Press d or c
.
LCD display
3
This setting will stay until you change it
again.
LCD Contrast
3
c Press Speaker Phone.
You can adjust the LCD contrast for a sharper
and more vivid display. If you are having
difficulty reading the LCD, try changing the
contrast setting.
Note
• You can also adjust the speaker volume
while you are listening to your OGM
(Outgoing Message) and ICMs (Incoming
a Press Menu, 1, 6.
Messages) by pressing d or c
.
• If you turn Incoming Recording Monitor to
OFF (Menu, 2, 7, 3) the Speaker for
screening calls will be disabled and you
won’t hear callers leaving messages. The
volume for other operations can still be
b Press a or b to choose Light or
Dark.
Press OK.
c Press Stop/Exit.
controlled using d or c
.
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Security features
4
4
Setting and changing the
TX Lock password
TX Lock
(FAX-1355 and
FAX-1360)
4
4
Note
If you have already set the password, you
will not need to set it again.
TX Lock lets you prevent unauthorized
access to the machine.
4
You will not be able to schedule Delayed
Faxes or Polling jobs. However, any
pre-scheduled Delayed Faxes will be sent
even if you turn on TX Lock so they will not be
lost.
Setting the password
4
a Press Menu, 2, 0, 1.
b Enter the 4-digit number for the
password.
While TX Lock is On, the following operations
are available:
Press OK.
„ Receiving faxes
c When the LCD shows Verify: re-enter
„ Receiving calls (FAX-1360)
the password.
Press OK.
„ Fax Forwarding
(If Fax Forwarding was already On)
d Press Stop/Exit.
„ Remote retrieval
(If Fax Storage was already On)
Changing the TX Lock password
4
While TX Lock is On, the following operations
are NOT available:
a Press Menu, 2, 0, 1.
„ Sending faxes
„ Copying
b Press a or b to choose
Set Password.
Press OK.
Note
c Enter a 4-digit number for the current
If you forget the TX Lock password,
please call your Brother dealer for service.
password.
Press OK.
d Enter a 4-digit number for the new
password.
Press OK.
e When the LCD shows Verify: re-enter
the password.
Press OK.
f Press Stop/Exit.
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Chapter 4
Turning TX Lock on/off
4
Memory Security
(FAX-1460 and
FAX-1560)
Turning TX Lock on
4
4
a Press Menu, 2, 0, 1.
Memory security lets you prevent
b Press a or b to choose Set TX Lock.
Press OK.
unauthorized access to the macine. You will
not be able to continue to schedule Delayed
Faxes or Polling jobs. However, any pre-
scheduled Delayed Faxes will be sent even if
you turned on Memory Security, so they will
not be lost.
c Enter the registered 4-digit password.
Press OK.
The machine goes offline and the LCD
shows TX Lock Mode.
While memory security is On, only the
following operations are available.
Turning TX Lock off
4
„ Receiving faxes into memory
(limited by memory capacity)
a Press Menu.
„ Fax Forwarding
b Enter the registered 4-digit password.
Press OK.
(if Fax forwarding was already On)
„ Remote Retrieval
TX lock is automatically turned off.
(if Fax storage was already On)
Note
„ Cordless handset (FAX-1560 only)
• Making a call
If you enter the wrong password, the LCD
shows Wrong Password and stays
offline. The machine will stay in TX Lock
mode until the registered password is
entered.
• Receiving a call
• Viewing Caller ID (with subscriber
service)
While Memory Security is on the following
operations are NOT available:
„ Printing received faxes
„ Sending faxes
„ Copying
„ Cordless handset (FAX-1560 only)
• Intercom
• Transferring a call
• Registering cordless handsets
Note
• To print the faxes in memory, turn off
Memory Security.
• If you forget the Memory Security
password, please call your Brother dealer.
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Security features
Setting and changing the
Memory Security password
Turning Memory Security
on/off
4
4
If you enter the wrong password when
following the instructions below, the LCD will
show Wrong Password. Re-enter the
correct password.
Note
If you have already set the password. you
will not need to set it again.
Turning Memory Security on
4
Setting a password for the first time
4
a Press Menu, 2, 0, 1.
4
a Press Menu, 2, 0, 1.
b Press a or b to choose
Set Security.
b Enter a 4-digit number for the password.
Press OK.
Press OK.
c When the LCD shows Verify:, re-
enter the password.
c Enter a 4-digit number for the current
password.
Press OK.
Press OK.
d Press Stop/Exit.
d The machine goes offline and the LCD
shows Secure Mode.
Changing your Memory Security
password
4
Note
If there is a power failure, the data will stay
in memory for approximately 24 hours.
a Press Menu, 2, 0, 1.
b Press a or b to choose
Set Password.
Turning Memory Security off
4
Press OK.
a Press Menu.
c Enter a 4-digit number for the current
password.
b Enter the registered 4-digit password.
Press OK.
Press OK.
Memory Security is automatically turned
off.
d Enter a 4-digit number for a new
password.
Press OK.
Note
e When the LCD shows Verify:,
re-enter the password.
Press OK.
If you enter the wrong password, the LCD
shows Wrong Password and stays
offline. The machine will stay in Memory
Security mode until the registered
password is entered.
f Press Stop/Exit.
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Chapter 4
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Sending a fax
5
5
Entering Fax mode
5
Broadcasting
5
Broadcasting is when the same fax message
is automatically sent to more than one fax
number. You can include Groups,
One-Touch, Speed-Dial numbers, and up to
50 manually dialled numbers in the same
broadcast.
To enter fax mode, press
the key will glow green.
(Fax), and
Faxing from the ADF
5
a Make sure you are in Fax mode
.
After the broadcast is finished, a Broadcast
Report will be printed.
b Put the document face down in the ADF.
c Dial the fax number.
a Make sure you are in Fax mode
b Load your document.
.
d Press Start.
The machine starts scanning the
document.
c Enter a number. Press OK.
You can use either a One-Touch, a
Speed-Dial, a Group, or a manually
entered number.
Note
• To cancel, press Stop/Exit.
• If the memory is full, the document will be
sent in real time.
fax numbers you wish to broadcast to.
e Press Start.
Cancelling a fax in progress
5
Note
• If you did not use up any of the numbers
for Groups, you can ‘broadcast’ faxes to
as many as 160 different numbers.
If you want to cancel a fax while the machine
is scanning, dialling or sending, press
Stop/Exit.
• The available memory will vary depending
on the types of jobs in the memory and the
number of locations used for
broadcasting. If you broadcast to the
maximum numbers available, you will not
be able to use dual access.
• If the memory is full, press Stop/Exit to
stop the job. If more than one page has
been scanned, press Start to send the
portion that is in the memory.
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Sending a fax
Cancelling a Broadcast in
progress
Additional sending
operations
5
5
a Press Menu, 2, 6.
The LCD will show the fax number being
dialled.
Sending faxes using multiple
settings
5
When you send a fax you can choose any
combination of these settings: resolution, contrast,
overseas mode and real time transmission.
b Press OK.
The LCD will show the job number:
XXXXXXXXX
a Make sure you are in Fax mode
b Load your document.
.
1.Clear 2.Exit
5
c Press 1 to clear.
c Choose a setting you want to change.
Press OK.
The LCD will then show the Broadcast
job number and 1.Clear 2.Exit.
d Choose one of the options below:
d To cancel the Broadcast, press 1.
e Press Stop/Exit.
Next
1.Yes 2.No
„ Press 1 to change another setting.
„ Press 2 when you have finished
choosing your settings.
e Send the fax as usual.
Contrast
5
If your document is very light or very dark, you
may want to change the contrast. For most
documents the default setting Auto can be
used. It automatically chooses the suitable
contrast for your document.
Use Light when sending a light document.
Use Dark when sending a dark document.
a Make sure you are in Fax mode
b Load your document.
.
c Press Menu, 2, 2, 1.
d Press a or b to choose Auto, Light
or Dark.
Press OK.
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Chapter 5
Note
Note
Even if you choose Light or Dark, the
machine will send the fax using the Auto
setting if you choose Photo as the fax
resolution.
You can choose four different resolution
settings for faxes.
Standard
Suitable for most typed
documents.
Fine
Good for small print and
transmits a little slower than
Standard resolution.
Changing Fax Resolution
5
S.Fine
Photo
Good for small print or artwork
and transmits slower than Fine
resolution.
The quality of a fax can be improved by
changing the fax resolution. Resolution can
be changed for the next fax or for all faxes.
Use when the document has
varying shades of grey or is a
photograph. This has the
slowest transmission.
To change the fax resolution for the
next fax
5
a Make sure you are in Fax mode
b Load your document.
.
Dual access
5
You can dial a number and start scanning the
fax into memory—even when the machine is
sending from memory or receiving faxes. The
LCD shows the new job number and
available memory.
c Press Resolution and then a or b to
select the resolution.
Press OK.
To change the default fax resolution
a Make sure you are in Fax mode
b Press Menu, 2, 2, 2.
5
The number of pages you can scan into the
memory will vary depending on the data that
is printed on them.
.
Note
c Press a or b to choose the resolution
If the Out of Memory message appears
while scanning documents, press
Stop/Exit to cancel or Start to send the
scanned pages.
you want.
Press OK.
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Sending a fax
Real time transmission
5
Overseas Mode
5
When you are sending a fax, the machine will
scan the documents into the memory before
sending. Then, as soon as the phone line is
free, the machine will start dialling and
sending.
If you are having difficulty sending a fax
overseas due to possible interference on the
phone line, we recommend that you turn on
the Overseas mode. After you send a fax
using this feature, the feature will turn itself off.
If the memory is full, the machine will send the
document in real time (even if
Real Time TX is set to Off).
a Make sure you are in Fax mode
b Load your document.
.
Sometimes, you may want to send an
important document immediately, without
waiting for memory transmission. You can set
Real Time TX to On for all documents or
Next Fax Only for the next fax only.
c Press Menu, 2, 2, 7.
d Press a or b to choose On (or Off).
Press OK.
5
Delayed Faxing
5
Sending in real time for all faxes
5
During the day you can store up to 50 faxes
in the memory to be sent within 24 hours.
These faxes will be sent at the time of day you
a Make sure you are in Fax mode
.
b Press Menu, 2, 2, 5.
5.Real Time TX
a Make sure you are in Fax mode
b Load your document.
.
Realtime TX:On
c Press a or b to choose
Realtime TX:On
c Press Menu, 2, 2, 3.
(or Realtime TX:Off).
Press OK.
3.Delayed Fax
d Do one of the following:
Sending in real time for the next fax
only
„ Press OK to accept the displayed
5
time.
„ Enter the time you want the fax to be
a Make sure you are in Fax mode
b Load your document.
.
sent (in 24-hour format).
(For example, enter 19:45 for
7:45 PM.)
c Press Menu, 2, 2, 5.
Press OK.
d Press a or b to choose
Next Fax Only.
Press OK.
1.Doc 2.Memory
e Do one of the following:
e Press a or b to choose Next Fax:On
(or Next Fax:Off).
„ Press 1 to leave the document in the
ADF.
Press OK.
„ Press 2 to scan the document into
the memory.
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Chapter 5
Sending a fax manually
5
Note
The number of pages you can scan into
the memory depends on the amount of
data that is printed on each page.
Manual transmission lets you hear the
dialling, ringing and fax-receiving tones while
sending a fax.
a Make sure you are in Fax mode
b Load your document.
.
Delayed Batch Transmission
5
Before sending the delayed faxes, your
machine will help you economize by sorting
all the faxes in the memory by destination and
scheduled time. All delayed faxes that are
scheduled to be sent at the same time to the
same fax number will be sent as one fax to
save transmission time.
c To listen for a dial tone do one of the
following:
„ (FAX-1355)
Pick up the handset of an external
phone.
„ (FAX-1360)
a Make sure you are in Fax mode
b Press Menu, 2, 2, 4.
.
Pick up the handset of the machine.
„ (FAX-1460)
Pick up the handset of the machine
or press Speaker Phone.
c Press a or b to choose On (or Off).
Press OK.
„ (FAX-1560)
Press Speaker Phone on the
d Press Stop/Exit.
machine or press
on the
cordless handset and listen for a dial
tone.
Checking and cancelling
waiting jobs
5
d Dial the fax number you want to call.
You can check which jobs are still waiting in
the memory to be sent and cancel a job. (If
there are no jobs, the LCD shows
No Jobs Waiting.)
e When you hear the fax tone, press
Start.
f If you picked up a handset, replace it.
a Press Menu, 2, 6.
Any waiting jobs appear on the LCD.
b Press a or b to scroll through the jobs
and choose the job you want to cancel.
Press OK.
c Do one of the following:
„ Press 1 to cancel the selected job.
„ Press 2 to exit without cancelling.
d When you have finished, press
Stop/Exit.
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Sending a fax
Sending a fax at the end of a
conversation
5
At the end of a conversation you can send a
fax to the other party before you both hang up.
a Ask the other party to wait for fax tones
(beeps) and then to press the Start or
Send key before hanging up.
b Make sure you are in Fax mode
c Load your document.
d Press Start.
.
5
e If you picked up the handset, replace it.
Out of Memory message
5
If you get an Out of Memory message
while scanning the first page of a fax, press
Stop/Exit to cancel the fax.
If you get an Out of Memory message
while scanning a subsequent page, you will
have the option to press Start to send the
pages scanned so far, or to press Stop/Exit
to cancel the operation.
Note
If you get an Out of Memory message
while faxing and you do not want to delete
your stored faxes to clear the memory,
you can send the fax in real time. (See
27
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Receiving a Fax
6
6
Receive modes
6
You must choose a receive mode depending on the external devices and telephone services you
have on your line.
Choosing the Receive Mode
6
By default, your machine will automatically receive any faxes that are sent to it. The diagram below
will help you choose the correct mode.
To setup the Digital TAD, see page 47.
For more detailed information on the receive modes. See page 30.
FAX-1355 and FAX-1360
6
Do you want to use the telephone features of your machine (if available) or
an external telephone or external telephone answering device connected on the
same line as the machine?
Yes
No
Are you using the voice message function of
an external telephone answering device?
Fax Only
No
Manual
Do you want the machine to answer fax and
telephone calls automatically?
No
Fax/Tel
Yes
Yes
External TAD
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Receiving a Fax
FAX-1460 and FAX-1560
Are you using the built-in TAD?
No
6
See Digital TAD.
Yes
Do you want to use the telephone features of your machine (if available) or
an external telephone or external telephone answering device connected
on the same line as the machine?
Yes
No
Are you using the voice message function of an external telephone
answering device?
Fax Only
Manual
No
Do you want the machine to answer fax and
telephone calls automatically?
6
No
Fax/Tel
Yes
Yes
Manual*
* We recommend you set Fax Detect to On.
To select or change your Receive
Mode
6
a Press Menu 0, 1.
b Press a or b to choose Fax Only,
Fax/Tel, External TAD
(FAX-1355 and FAX-1360) or Manual.
Press OK.
c Press Stop/Exit.
The LCD will display the current receive
mode.
1
12/10 11:53 Fax
1
Current receive mode
Fax: Fax Only
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Chapter 6
TAD (TAD:Msg Mgr)
(FAX-1460 and FAX-1560)
Using receive modes
6
6
Some receive modes answer automatically
(Fax Only and Fax/Tel). You may want to
change the ring delay before using these
TAD (TAD:Msg Mgr) helps you
automatically manage incoming calls, by
recognising whether they are fax or voice
calls and dealing with them in one of the
following ways:
Fax only
6
„ Faxes will be automatically received.
„ Voice callers can record a message.
The Fax Only mode will automatically
answer every call. If the call is a fax your
machine will receive it.
To set up the TAD:Msg Mgr mode see
Fax/Tel
6
If TAD Mode is On, it will override
your receive mode setting. The
screen shows TAD:Msg Mgr
The Fax/Tel mode helps you automatically
manage incoming calls, by recognising
whether they are fax or voice calls and
dealing with them in one of the following
ways:
If TAD Mode is Off, the receive mode
returns to your original setting. (See
„ Faxes will be automatically received.
„ Voice calls will start the F/T ring to tell you
to pick up the line. The F/T ring is a fast
double ring made by your machine.
External TAD
(FAX-1355 and FAX-1360)
6
Also see F/T Ring Time (Fax/Tel mode only)
The External TAD mode lets an external
answering device manage your incoming
calls. Incoming calls will be dealt with in one
of the following ways:
Manual
6
„ Faxes will be automatically received.
The Manual mode turns off all automatic
answering functions unless you are using the
BT Call sign feature or you are using an
external TAD with the FAX-1460 and
FAX-1560.
„ Voice callers can record a message on the
external TAD.
For more information see Connecting an
To receive a fax in manual mode press Start
when you hear fax tones (short repeating
beeps). You can also use the Fax Detect
feature to receive faxes by lifting a handset on
the same line as the machine.
30
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Receiving a Fax
F/T Ring Time
(Fax/Tel mode only)
Receive mode settings
6
6
Ring Delay
6
If you set the Receive Mode to Fax/Tel, you
need to decide how long the machine will
signal you with its special pseudo/double-ring
when you have a voice call. If it's a fax call,
the machine receives the fax.
The Ring Delay sets the number of times the
machine rings before it answers in
Fax Only, Fax/Tel or TAD:Msg Mgr (for
FAX-1460 and FAX-1560) mode. If you have
external or extension phones on the same
line as the machine or subscribe to the
telephone company’s BT Call Sign service,
choose the maximum number of rings. (see
This pseudo/double-ring happens after the
initial ringing from the phone company. Only
the machine rings and no other phones on the
same line will ring with the special
pseudo/double-ring. However, you can still
answer the call on the same line as the
machine. (See Operation from extension
6
(FAX-1460) If toll saver is on, then the ring
delay setting has no effect. (See Setting toll
a Press Menu, 2, 1, 2.
b Press a or b to choose how long the
machine will ring to alert you that you
have a voice call (20, 30, 40 or 70
seconds).
a Press Menu, 2, 1, 1.
b (FAX-1460 and FAX-1560) Press a or
b to choose Ring Delay. Press OK.
Press OK.
c Press a or b to choose how many
times the line rings before the machine
answers (00-08 UK only).
Press OK.
c Press Stop/Exit.
Note
Even if the caller hangs up during the
pseudo/double-ringing, the machine will
continue to ring for the set time.
If you choose 00, the line will not ring at
all.
Note
The 00 setting is not available in Ireland.
Fax Detect
6
d Press Stop/Exit.
If Fax Detect is On:
6
The machine receives fax calls automatically,
even if you lift the machine’s handset or press
Speaker Phone or lift the handset of an
extension or external phone. When you see
Receiving on the LCD or when you hear
‘chirps’ through the handset of an extension
phone connected to another wall
socket/phone socket, just replace the
handset and your machine will do the rest.
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Chapter 6
If Fax Detect is Semi:
(Not for FAX-1355)
Additional receiving
operations
6
6
The machine will only receive a fax call
automatically if you answered it using the
machine’s handset, cordless handset or
Speaker Phone. If you answered at an
Printing a reduced incoming
fax
6
If you choose On, the machine automatically
reduces each page of an incoming fax to fit on
one page of A4, Letter or Legal size paper.
If Fax Detect is Off:
6
If you are at the machine and answer a fax
call by lifting the handset, press Start.
The machine calculates the reduction ratio by
using the page size of the fax and your Paper
Size setting (Menu, 1, 2).
If you are not at your machine, press l 5 1 on
the extension phone. (See Operation from
a Make sure you are in Fax mode
.
b Press Menu, 2, 1, 5.
Note
5.Auto Reduction
• If this feature is set to On, but your
machine does not connect a fax call when
you lift an extension or external phone
handset, press the fax receive code l 5 1.
At the machine, press Start.
c Press a or b to choose On (or Off).
Press OK.
d Press Stop/Exit.
• If you send faxes from a computer on the
same phone line and the machine
intercepts them, set Fax Detect to Off.
Receiving faxes into memory
6
As soon as the paper tray becomes empty
during fax reception, the screen will display
No Paper Fed, asking you to put paper in
the paper tray. (See How to load
paper in the paper tray the following will
happen:
• (FAX-1560 only)
If you typically carry the cordless handset
away from the machine, we recommend
that you turn on Fax Detect. If Fax Detect
is turned off and you answer a fax call you
will have to go to the machine and press
Start.
If Memory Receive is On:
6
a Press Menu, 2, 1, 3.
The machine will carry on receiving the fax,
with the remaining pages being stored in
memory, if enough memory is available.
Further incoming faxes will also be stored into
memory until the memory is full. When the
memory is full the machine will stop
b Press a or b to choose On, Semi (Not
for FAX-1355) or Off.
Press OK.
c Press Stop/Exit.
automatically answering calls. To print the
faxes, put fresh paper in the tray.
32
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Receiving a Fax
If Memory Receive is Off:
6
Printing a fax from the
The machine will carry on receiving the fax,
with the remaining pages being stored in
memory, if enough memory is available. The
machine will then stop automatically
answering calls until fresh paper is put in the
paper tray. To print the last fax you received,
put fresh paper in the tray.
memory
6
If you are using the Fax Storage feature
(Menu, 2, 5, 1), you can still print a fax from
the memory when you are at your machine.
a Make sure you are in Fax mode
b Press Menu, 2, 1, 6.
.
a Press Menu, 2, 5, 3.
5.Remote Fax Opt
c Press a or b to choose On or Off.
Press OK.
3.Print Document
b Press Start.
d Press Stop/Exit.
6
Receiving a fax at the end of a
conversation
6
At the end of a conversation you can ask the
other party to send you a fax before you both
hang up.
a Ask the other person to place the
document in their machine and to press
the Start or Send key.
b When you hear the CNG tones (slowly
repeating beeps), press Start.
c Replace the handset.
33
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Telephone and External devices
7
7
Answering calls with the
Speaker Phone
(FAX-1460 and FAX-1560)
Voice Operations
7
Voice calls can be made either with the
handset (FAX-1360 and FAX-1460), cordless
handset (FAX-1560), the speaker phone
(FAX-1460 and FAX-1560), an extension or
external telephone, by dialing manually or by
using Quick-Dial numbers.
7
When the machine rings, instead of lifting the
handset, press Speaker Phone. Speak
clearly toward the microphone . To end the
call, press Speaker Phone.
Note
If you have FAX-1560, please also refer to
the DECT™ Handset User’s Guide.
Mute (Not for FAX-1355)
7
(FAX-1360 and FAX-1460)
Making a telephone call
(Not for FAX-1355)
a Press Mute to put a call on hold. You
can replace the handset without
disconnecting the call.
7
a To start a voice call, choose one of the
b Pick up the machine’s handset to
options below:
release the call from hold.
„ Pick up the handset.
(FAX-1560)
„ Press Speaker Phone.
a If you answered by pressing
Speaker Phone on the machine, press
Mute/Intercom on the machine to put a
call on hold.
b When you hear the dial tone, enter a
number using the dial pad, One Touch,
Speed-Dial or Search.
c If you pressed Speaker Phone, speak
b Press Speaker Phone to release the
call from hold.
clearly toward the microphone
.
d To hang up, choose one of options
below:
„ Replace the handset.
„ Press Speaker Phone.
34
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Telephone and External devices
Tone or pulse
7
Fax/Tel mode in Power Save
condition
7
If you have a Pulse dialling service, but need
to send Tone signals (for example, for
telephone banking), follow the instructions
below:
(FAX-1355 only)
Fax/Tel mode does not work when in the
power save condition. The machine will not
answer telephone or fax calls and will keep
ringing. If you are at an external or extension
phone, lift the handset and talk. If you hear
fax tones, hold the handset until Fax Detect
activates your machine. If the other party
says they want to send you a fax, activate the
machine by pressing l 5 1.
a (FAX-1355)
Pick up the handset of external
telephone.
(FAX-1360)
Pick up the handset.
(FAX-1460)
Pick up the handset or press
Speaker Phone.
(FAX-1560)
(FAX-1360, FAX-1460 and FAX-1560)
When the machine is in Fax/Tel mode and
F/T rings to tell you to pick up a voice call, you
can only answer by picking up the machine’s
handset.
Press Speaker Phone.
b Press # on the machine’s control panel.
Any digits dialled after this will send tone
signals.
7
If you answer before the machine F/T rings,
you can also pick up the call at an external or
extension phone.
When you hang up, the machine will
return to the Pulse dialling service.
Fax/Tel mode
7
When the machine is in Fax/Tel mode, it will
use the F/T Ring Time (pseudo/double-
ringing) to alert you to pick up a voice call.
(FAX-1355)
If you are at an external telephone, lift the
handset of external telephone, and then
press Tel to answer.
(FAX-1360, FAX-1460, and FAX-1560)
If you are at the machine, you can lift the
handset or Speaker Phone to answer.
If you are at an extension phone, you'll need
to lift the handset during the F/T Ring Time
and then press # 5 1 between the
pseudo/double rings. If no one is on the line,
or if someone wants to send you a fax, send
the call back to the machine by pressing
l 5 1.
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Chapter 7
Setting the Caller ID to ON
7
Telephone services
7
If you have Caller ID on your line, then this
function should be set to On to display the
caller’s phone number on the LCD as the
telephone rings.
Your machine supports the Caller ID
subscriber telephone service that some
telephone companies offer.
Features like Voice Mail, Call Waiting, Call
Waiting/Caller ID, answering services, alarm
systems or other custom features on one
phone line may create problems with the
operation of your machine.
a Press Menu, 2, 0, 4.
4.Caller ID
b Press a or b to choose On (or Off).
Press OK.
c Press Stop/Exit.
Caller ID
(For U.K. and Ireland only)
7
Viewing Caller ID List
7
The Caller ID feature lets you use the Caller
ID subscriber service offered by many local
telephone companies. Call your telephone
company for details. This service shows the
telephone number, or name if it is available,
of your caller as the line rings.
If Caller ID is set to On, your machine stores
information for the last thirty calls in the Caller
ID list. You can view or print this list. When
the thirty-first call comes in to the machine, it
replaces information about the first call.
a Press Menu, 2, 0, 4.
After a few rings, the LCD shows the
telephone number of your caller (and name, if
available). Once you answer a call, the Caller
ID information disappears from the LCD, but
the call information stays stored in the Caller
ID memory.
b Press a or b to choose Display ID.
Press OK.
The Caller ID of the last call will appear
on the display. If no ID is stored, the
beeper will sound and No Caller ID
will appear on the display.
„ You can see the first 16 characters of the
number (or name).
c Press a or b to scroll through the Caller
ID memory to choose the Caller ID you
want to view, and then press OK.
„ The # Unavailable message means
the call originated outside your Caller ID
service area.
The LCD shows the caller's number and
the date and time of the call.
„ The # Withheld message means the
caller has intentionally blocked
transmission of information.
d Do one of the following:
„ To return to the Caller ID listing,
press d.
You can print a list of the Caller ID information
received by your machine. (See Printing
„ To finish viewing, press Stop/Exit.
Note
Caller ID service varies with different
carriers. Call your local telephone
company to find out about the kind of
service available in your area.
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Telephone and External devices
Printing Caller ID List
7
Note
You can program a R or Tel/R key press
as part of a number stored in a Speed-Dial
location. When programming the Speed-
Dial number (Menu, 2, 3, 1 or 2, 3, 2)
press R or Tel/R first (the screen displays
“!”) then enter the telephone number. If
you do this, you do not need to press R or
Tel/R each time before you dial using a
Speed-Dial location. (See Storing
not selected in the Phone Line Type
setting, you cannot use the Speed-Dial
number that R or Tel/R press is
a Press Menu, 2, 0, 4.
b Press a or b to choose
Print Report.
Press OK.
If no ID is stored, the beeper will sound
and No Caller ID will appear on the
LCD.
c Press Start.
d After printing has finished, press
Stop/Exit.
programmed into. For FAX-1560, this
feature is available for cordless handset
only.
Setting the Phone Line Type
7
If you are connecting the machine to a line
that features a PBX or ISDN to send and
receive faxes, it is necessary to change the
Phone Line Type accordingly by completing
the following steps.
7
BT Call Sign (For U.K. only)
7
This machine feature lets you use the BT Call
Sign subscriber service which allows you to
have at least two separate telephone
numbers on one phone line. Each phone
number has its own distinctive ringing
pattern, so you know which phone number is
ringing. This is one way you can have a
separate phone number for your machine.
a Press Menu, 0, 6.
0.Initial Setup
6.Phone Line Set
b Press a or b to select PBX, ISDN
(or Normal).
Your machine has a BT Call Sign compatible
distinctive ringing function, allowing you to
dedicate a second phone number (on the
same phone line) just for receiving faxes.
Press OK.
c Press Stop/Exit.
Note
PBX and TRANSFER
7
• You can switch BT Call Sign off
temporarily, then turn it back on. When
you get a new fax number, make sure you
reset this function. This machine will
automatically answer incoming calls that
use your new fax number.
The machine is initially set to Normal, which
lets the machine connect to a standard PSTN
(Public Switched Telephone Network) line.
However, many offices use a central
telephone system or Private Branch
Exchange (PBX). Your machine can be
connected to most types of PBX. The
machine’s recall feature supports timed break
recall only (TBR). TBR will work with most
PBX systems allowing you to gain access to
an outside line, or transfer calls to another
extension. The feature works when R or
Tel/R is pressed.
• When you set the BT Call Sign feature to
ON, the receive mode is set to Manual
automatically. Manual mode will not
respond to incoming telephone calls,
since the number you use for telephone
calls will use the normal ring pattern.
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Chapter 7
To enable the machine to work with BT
Call Sign (With your external phone
only)
Connecting an external TAD
(telephone answering device)
7
7
You may choose to connect an external
answering device. However, when you have
an external TAD on the same telephone line
as the machine, the TAD answers all calls
and the machine ‘listens’ for fax calling (CNG)
tones. If it hears them, the machine takes
over the call and receives the fax. If it does
not hear CNG tones, the machine lets the
TAD continue playing your outgoing message
a Press Menu, 2, 0, 3.
0.Miscellaneous
3.BT Call Sign
b Press a or b to choose On (or Off).
Press OK.
c Press Stop/Exit.
so your caller can leave you a voice message.
The TAD must answer within four rings (the
recommended setting is two rings). The
Note
If you turn off BT Call Sign, the receive
mode stays in Manual. You will need to
set receive mode again. (See Choosing
machine cannot hear CNG tones until the TAD
has answered the call, and with four rings there
are only 8 to 10 seconds of CNG tones left for
the fax ‘handshake’. Make sure you carefully
follow the instructions in this guide for recording
your outgoing message. We do not recommend
using the toll saver feature on your external
answering machine if it exceeds five rings.
Note
If you do not receive all your faxes, shorten
the Ring Delay setting on your external TAD.
1
1
1
TAD
When the TAD answers a call, the LCD
shows Telephone (for FAX-1355) and
Ext. Tel in Use (for FAX-1360,
FAX-1460 and FAX-1560).
Improper Setup
Do not connect a TAD elsewhere on the
same phone line.
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Telephone and External devices
Connections
7
Multi-line connections (PBX)
7
The external TAD must be connected as
shown in the previous illustration.
We suggest you ask the company who
installed your PBX to connect your machine.
If you have a multi line system we suggest
you ask the installer to connect the unit to the
last line on the system. This prevents the
machine being activated each time the
system receives telephone calls. If all
incoming calls will be answered by a
a Set your external TAD to one or two
rings. (The machine's Ring Delay setting
does not apply.)
b Record the outgoing message on your
external TAD.
switchboard operator we recommend that
you set the Receive Mode to Manual.
c Set the TAD to answer calls.
d Do one of the following:
We cannot guarantee that your machine will
operate properly under all circumstances
when connected to a PBX. Any difficulties
with sending or receiving faxes should be
reported first to the company who handles
your PBX.
„ (FAX-1355 and FAX-1360)
Set the Receive Mode to
7
„ (FAX-1460 and FAX-1560)
Set the receive mode to Manual and
Note
Make sure the Phone Line Type is set to
PBX. (See Setting the Phone Line
Recording an outgoing
message (OGM) on an
external TAD
7
Timing is important in recording this message.
The message sets up the ways to handle both
manual and automatic fax reception.
a Record 5 seconds of silence at the
beginning of your message. (This allows
your machine time to listen for the fax
CNG tones of automatic transmissions
before they stop.)
b Limit your speaking to 20 seconds.
Note
We recommend beginning your OGM with
an initial 5-second silence because the
machine cannot hear fax tones over a
resonant or loud voice. You may try
omitting this pause, but if your machine
has trouble receiving, then you must re-
record the OGM to include it.
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Chapter 7
Operation from extension
telephones
External and extension
phones
7
7
If you answer a fax call on an extension or an
external telephone plugged into the correct
socket on the machine, you can make your
machine take the call by using the Fax
Receive Code. When you press the Fax
Receive Code l 5 1, the machine starts to
receive the fax.
Connecting an external or
extension telephone
7
You can connect a separate telephone to
your machine as shown in the diagram below.
If the machine answers a voice call and
pseudo/double-rings for you to take over, use
the Telephone Answer Code # 5 1 to take the
call at an extension phone. (See F/T Ring
1
2
If you answer a call and no one is on
the line:
7
You should assume that you're receiving a
manual fax.
1
2
Extension telephone
External telephone
Press l 5 1 and wait for the chirp or until the
LCD shows Receiving, and then hang up.
When you are using an external phone, the
LCD shows Telephone (FAX-1355) and
Ext. Tel in Use (FAX-1360, FAX-1460
and FAX-1560)
Note
You can also use the Fax Detect feature to
make your machine automatically take the
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Telephone and External devices
Inadvisable connection of extension
sockets (Fig. 1.)
Using extension telephones
(For U.K. only)
7
7
2
1
1
3
Your premises may already be wired with
parallel extension telephones, or you may
plan to add extension telephones to your line,
as well as your machine. While the simplest
arrangement is a straightforward parallel
connection, there are some problems with
this arrangement, the most obvious of which
is inadvertent interruption of a facsimile
transmission caused by someone picking up
an extension telephone to make an outgoing
call. Also, fax receive code may not operate
reliably in such a simple configuration.
1
2
3
Extension socket
Master socket
Incoming line
Recommended connection of extension
sockets (Fig. 2.)
7
This machine may also be set to make a
delayed transmission (i.e. a transmission at a
pre-set time). This pre-set job may coincide
with someone picking up an extension
handset.
1
1
2
3
7
These problems can easily be eliminated, if
you arrange modification of your extension
wiring circuit, such that extension devices are
connected ‘downstream’ of your machine in a
master/slave configuration (see figure 2 on
page 41). In this configuration the machine
can always detect whether a telephone is in
use. Thus it will not attempt to seize the line
during that time. This is known as ‘telephone
off-hook detection.’
1
2
3
Extension socket
Master socket
Incoming line
The fax machine must be plugged into the
master socket.
Note
The inadvisable configuration is shown in
master/slave configuration is shown in
figure 2.
These phones are now connected as
external devices (see Connecting an
connected to the fax machine via the T-
connector.
This new connection configuration can be
arranged by contacting BT, Kingston upon
Hull Telecommunications, your PBX
maintainer or a qualified telephone
installation company as appropriate. Simply
explained, the extension telephone circuit
should be terminated on a normal modular
plug (BT 431A style), which in turn should be
put into the modular socket of the white ‘T’-
shaped connector provided as part of the line
cord assembly.
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Chapter 7
Changing the remote codes
7
Using a cordless external
telephone
(Not for FAX-1560)
If you want to use Remote Activation, you
have to turn on the remote codes. The preset
Fax Receive Code is l 5 1. The preset
Telephone Answer Code is # 5 1. If you want
to, you can replace them with your own
codes.
7
Once the base unit of cordless telephone has
been connected to the same telephone line
as the machine (see External and extension
calls during the Ring Delay if you carry the
cordless handset around with you.
a Press Menu, 2, 1, 4.
1.Setup Receive
If you let the machine answer first, you will
have to go to the machine so you can press
Tel or Tel/R or Speaker Phone to send the
call to the cordless handset.
4.Remote Codes
b Press a or b to choose On (or Off).
Press OK.
c Enter the new Fax Receive Code.
Press OK.
Using remote codes
7
d Enter the new Telephone Answer Code.
Press OK.
Fax receive code
7
If you answer a fax call on an extension or
external telephone, you can tell your machine
to receive it by dialling the fax receive code
l 5 1. Wait for the chirping sounds then
replace the handset. (See Fax
e Press Stop/Exit.
Note
• If you are always disconnected when
accessing your external TAD remotely, try
changing the Fax Receive Code and
Telephone Answer Code to another three-
digit code using the numbers 0-9, l, #.
press Start to send the fax.
Telephone answer code
7
• Remote Codes might not work with some
telephone systems.
If you receive a voice call and the machine is
in F/T mode, it will start to sound the F/T
(double) ring after the initial ring delay. If you
pick up the call on an extension phone you
can turn the F/T ring off by pressing # 5 1
(make sure you press this between the rings).
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Dialling and storing numbers
8
8
Speed-Dialling
8
How to Dial
8
a Press Search/Speed Dial, the # (hash)
key, and then the two digit Speed-Dial
number.
Manual dialling
8
Press all of the digits of the fax number.
8
One-Touch Dialling
8
Two-digit number
Press the One-Touch key that stores the
number you want to call.
Note
To dial One-Touch numbers 6 to 10, hold
If the LCD shows Not Registered
when you enter a One-Touch number or a
Speed-Dial number, a number has not
been stored at this location.
down Shift as you press the One-Touch key.
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Chapter 8
Search
8
Fax Redial
8
You can search for names you have stored in
the One-Touch and Speed-Dial memories.
If you are sending a fax manually and the line
is busy, press Redial/Pause, and then press
Start to try again. If you want to make a
second call to the last number dialled, you
can save time by pressing Redial/Pause and
Start.
Press Search/Speed Dial and the menu
keys to search numerically, or use the dial
pad and then the menu keys to search
alphabetically.
Redial/Pause only works if you dialled from
the control panel.
If you are sending a fax automatically and the
line is busy, the machine will automatically
redial up to three times at five minute
intervals.
Storing numbers
8
You can set up your machine to do the
following types of easy dialling: One-Touch,
Speed-Dial and Groups for broadcasting
faxes. When you dial a Quick-Dial number,
the LCD shows the name, if you stored it, or
the number.
1
Note
2
If you lose electrical power, the Quick-Dial
numbers that are in the memory will not be
lost.
Storing a pause
8
Press Redial/Pause to put a 3.5-second
pause between numbers. If you are dialling
overseas, you can press Redial/Pause as
many times as needed to increase the length
of the pause.
1
2
To search numerically.
To search alphabetically, you can use the
dial pad to enter the first letter of the name
you are looking for.
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Dialling and storing numbers
c Enter the fax or telephone number (up to
Storing One-Touch Dial
numbers
20 digits).
8
Press OK.
Your machine has 5 One-Touch keys where
you can store 10 fax or phone numbers for
automatic dialling. To access numbers 6 to
10, hold down Shift as you press the
One-Touch key.
d Do one of the following:
„ Enter the name (up to 16 characters)
using the dial pad.
Press OK. (To help you enter letters,
a Press Menu, 2, 3, 1.
„ To store the number without a name,
press OK.
b Press the One-Touch key where you
want to store a number.
e Do one of the following:
c Enter the number (up to 20 digits).
Press OK.
„ To store another Speed-Dial
„ To finish the setting, press
Stop/Exit.
d Do one of the following:
„ Enter the name using the dial pad
(up to 16 characters). (To help you
enter letters, see Entering
Changing One-Touch and
Speed-Dial numbers
8
8
Press OK.
If you try to store a One-Touch or Speed-Dial
number where a number has already been
stored, the LCD will show the name or
number that has been stored there, and will
ask you to do one of the following:
„ To store the number without a name,
press OK.
e Do one of the following:
„ To store another One-Touch
„ Press 1 to change the stored number.
„ To finish storing One-Touch
numbers, press Stop/Exit.
#05:MIKE
1.Change 2.Exit
Storing Speed-Dial numbers
8
„ Press 2 to exit without making a change.
You can store up to 100 2-digit Speed-Dial
locations with a name. When you dial you will
only have to press a few keys (For example:
Search/Speed Dial, #, the two-digit number,
and Start).
If you chose 1, you will be able to change the
stored number and name, or enter a new one.
Follow the instructions below:
a Enter a new number. Press OK.
b Enter a new name. Press OK.
a Press Menu, 2, 3, 2.
„ To change a character, use d or c to
position the cursor under the character
you want to change, then press
b Use the dial pad to enter a 2-digit
Speed-Dial location number (00-99).
Press OK.
Clear/Back. Re-enter the character.
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Chapter 8
The LCD will display your chosen
One-Touch numbers with a l, or
Speed-Dial numbers with a # (for
example l06, #09).
Setting up Groups for
broadcasting
8
If you regularly want to send the same fax
message to many fax numbers you can set
up a Group. Groups are stored on a
One-Touch key or a Speed-Dial number.
Each group uses up a One-Touch key or a
Speed-Dial location. You can then send the
fax message to all the numbers stored in a
Group just by pressing a One-Touch key or
entering a Speed-Dial number, and then
pressing Start.
G01:l06 #09
e Press OK when you have finished
adding numbers.
f Use the dial pad to enter a name for the
Group.
Press OK.
g Press Stop/Exit.
Before you can add numbers to a Group, you
need to store them as One-Touch or
Speed-Dial numbers. You can have up to six
small Groups, or you can assign up to 99
numbers to one large Group.
Note
You can easily print a list of all your
Quick-Dial numbers. Numbers that are
part of a group will be marked in the
GROUP column. (See How to print a
a Press Menu, 2, 3, 3.
3.Setup Groups
Combining Quick-Dial
numbers
b Choose an empty location where you
want to store the Group in one of the
following ways:
8
You can combine more than one Quick-Dial
number when you dial. This feature may be
useful if you need to dial an access code for
a cheaper rate long distance carrier.
„ Press a One-Touch key.
„ Press Search/Speed Dial and enter
a two-digit location.
Press OK.
For example, you might have stored ‘555’ on
Speed-Dial #03 and ‘7000’ on Speed-Dial #02.
You can use them both to dial ‘555-7000’
if you press the following keys:
c Use the dial pad to enter a Group
number (1 to 6).
Press OK.
Search/Speed Dial, #03,
Setup Group:G01
Search/Speed Dial, #02, and Start.
d To add One-Touch or Speed-Dial
Numbers can be added manually by entering
them on the dial pad:
numbers follow the instructions below:
„ For One-Touch numbers, press the
Search/Speed Dial, #03, 7, 0, 0, 1 (on the
dial pad), and Start.
One-Touch keys one after the other.
„ For Speed-Dial numbers, press
Search/Speed Dial then the
Speed-Dial number.
This would dial ‘555-7001’. You can also add
a pause by pressing the Redial/Pause key.
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Digital TAD
(FAX-1460 and FAX-1560)
9
9
Outgoing message (OGM)
9
TAD-Mode for internal
TAD
9
Recording your OGM
9
The TAD feature will store up to 99 incoming
voice messages. Messages are stored in the
order in which they are received.
You can record the following two different
types of OGM:
Voice messages can be up to 3 minutes in
length, and can also be picked up remotely.
you can store will depend on how much
memory is being used by other features (for
example, delayed and stored faxes).
TAD
F/T
This message will be played when a
call is received. The caller will be
able to leave a voice or fax message.
This message is played when a call
is received and your machine is set
to Fax/Tel mode. The caller will not
be able to leave a message. See
In the event of a power failure your machine
will retain messages that are in the memory
for up to 24 hours.
Your OGM must be less than 20 seconds
long.
a Press Menu, 2, 7, 1.
The LCD prompts you to choose an
OGM.
Setting up the TAD
9
Recording the TAD outgoing message
(TAD Message) is the first step you need to
follow before you can use the TAD feature.
9
b Press a or b to choose TAD Message
or F/T Message then press OK.
To enter TAD mode, follow the steps below:
c Press a or b to choose Record MSG.
Press OK.
a Record your TAD OGM.
b Press
to activate the TAD mode.
d Record your message, do one of the
following:
„ (FAX-1460) Pick up the handset,
record your message and replace
the handset when you are finished.
„ (FAX-1560) Speak clearly toward the
integrated microphone
to record
your message. Press Stop/Exit
when finished.
The TAD will play your OGM back to
you.
e Press Stop/Exit.
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Chapter 9
Listening to your OGM
9
Managing your
messages
a Press Menu, 2, 7, 1.
9
b Press a or b to choose TAD Message
or F/T Message, then press OK.
Message Indicator
9
c Press a or b to choose Play MSG.
Press OK.
The
light flashes if you have any new
messages waiting for you.The LCD displays
the total number of voice and fax messages
stored in the TAD memory.
d Press Stop/Exit.
Erasing your OGM
9
Voice:03 Fax:00
a Press Menu, 2, 7, 1.
Fax messages are only stored when Fax
Storage is turned on. To turn fax storage on
press Menu 2, 5, 1.
b Press a or b to choose TAD Message
or F/T Message, then press OK.
c Press a or b to choose Erase MSG.
Press OK.
Playing voice messages
9
All messages are played in the order they
were recorded. The LCD shows the number
of the current message, the total number of
messages, and the time and date the
message was recorded. Follow the steps
below to listen to your voice messages:
d Do one of the following options:
„ Press 1 to erase the OGM.
„ Press 2 to exit without erasing.
e Press Stop/Exit.
a Press Play/Record or Play.
The following commands are available
when playing messages:
Fax/Tel OGM
9
If your machine is set to Fax/Tel receive
mode, this message will be played by your
Brother machine to a caller. Unlike the TAD
OGM, the caller will not be able to leave a
message. The purpose of the fax/tel OGM is
to let the caller know that their call will be
answered shortly.
l
Repeats a message
Skips to the next message
Adjusts the volume
#
or
b Press Stop/Exit.
To record your Fax/Tel OGM follow the
the steps for setting up the Fax/Tel receive
Activating TAD memory
9
When the
light glows, TAD mode is
to enter TAD mode.
active. Press
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Digital TAD (FAX-1460 and FAX-1560)
To erase all of your messages
9
Printing fax messages
9
a Press Erase.
Once you print a new fax message stored in
memory it will automatically be erased from
the memory.
b Press a or b to choose one of the
options below. Then press OK.
a Press Play/Record or Play. After two
seconds, the fax machine begins to play
voice messages.
Erase All Voice? All voice message
Erase All Doc?
Erase All Msg.?
All fax messages
All voice and fax
message
b If Fax Storage is on, and there are fax
messages in memory, the LCD displays
the following:
c Do one of the following:
Print Fax?
„ Press 1 to erase all of your
messages.
1.Yes 2.No
„ Press 2 to cancel.
d Press Stop/Exit.
c Do one of the following:
„ Press 1 to print your faxes.
„ Press 2 to exit without printing.
Erasing incoming messages
9
9
To erase voice messages individually
9
a Press Play/Record or Play.
The machine will sound a two second
beep and begins message playback.
Each message is preceded by one long
beep, and followed by two short beeps.
b To erase a specific message, press
Erase immediately after the two short
beeps, or while the message is playing.
c Do one of the following:
Erase this Msg.?
1.Yes 2.No
„ Press 1 to erase the message.
„ Press 2 to exit without erasing.
d Press Stop/Exit.
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Chapter 9
c Press a or b to choose Toll Saver.
Press OK.
Additional TAD
operations
9
d Press a or b to choose On (or Off).
Press OK.
Setting maximum time for
incoming messages
e Press Stop/Exit.
9
ICM Recording Monitor
9
Your machine’s default setting will save
incoming messages up to 30 seconds long.
To change this setting follow the steps below:
This feature lets you turn the speaker volume
for voice messages On or Off. When you turn
the monitor Off, you will not hear messages
as they come in.
a Press Menu, 2, 7, 2.
7.Setup TAD
a Press Menu, 2, 7, 3.
2.ICM Max.Time
7.Setup TAD
b Press a or b to choose the maximum
time setting for incoming messages (30,
60, 120 or 180 seconds).
3.ICM Rec.Monitr
Press OK.
b Press a or b to choose Off or On.
Press OK.
c Press Stop/Exit.
c Press Stop/Exit.
Setting toll saver
9
Recording conversation
(FAX-1460 only)
When the toll saver feature is on, the machine
will answer after two rings if you do have
voice or fax messages, and after four rings if
you do not have any messages.
9
If you are using the handset, you can record
a telephone conversation by pressing
Play/Record during the conversation. Your
recording can be as long as the incoming
message maximum time (up to 3 minutes).
The other party will hear an intermittent
beeping while recording. To stop recording,
press Stop/Exit.
This way, when you call your machine for
remote retrieval, if it rings three times, you
have no messages and can hang up to avoid
a toll charge.
The toll saver feature is only available when
TAD mode is on. When toll saver is On, it
overrides your ring delay setting.If you are
using BT Call Sign, do not use the Toll Saver
feature.
a Make sure you are in fax mode. If not
then press
(Fax).
b Press Menu, 2, 1, 1.
1.Setup Receive
1.Ring Delay
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Remote fax options
10
10
You can use only one remote fax option at a
time.
Fax Storage
10
The fax storage feature lets you store your
received faxes in the machine’s memory. You
can retrieve stored fax messages from a fax
machine at another location using the remote
retrieval commands. See Retrieving fax
automatically print a copy of the stored fax.
Fax Forwarding
10
The fax forwarding feature lets you
automatically forward your received faxes to
another machine. If you choose
Backup Print:On the machine will also
print the fax (this is a safety feature in case
there is a power failure).
a Press Menu, 2, 5, 1.
1.Forward/Store
a Press Menu, 2, 5, 1.
b Press a or b to choose Fax Storage.
Press OK.
1.Forward/Store
b Press a or b to choose Fax Forward.
Press OK.
c Press Stop/Exit.
The LCD will ask you to enter the fax
number you want your faxes to be
forwarded to.
c Enter the forwarding number (up to 20
digits).
Press OK.
10
d Press a or b to choose
Backup Print:On or
Backup Print:Off.
Press OK.
e Press Stop/Exit.
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Chapter 10
Changing Remote Fax
Options
Remote Retrieval
10
10
You can call your machine from any touch
tone telephone or fax machine, then use the
remote access code and remote commands
to retrieve fax messages.
If received faxes are left in your machine's
memory when you change the remote fax
options, the LCD will ask you one of the
following messages:
Setting a Remote Access
Code
Erase All Doc?
1.Yes 2.No
10
The remote access code lets you access the
remote retrieval features when you are away
from your machine. Before you use the
remote access and retrieval features, you
have to set up your own code. The factory
default code is inactive code (---l).
Print All Fax?
1.Yes 2.No
„ If you press 1, faxes in the memory will be
erased or printed before the setting
a Press Menu, 2, 5, 2.
changes. If a backup copy has already
been printed it will not be printed again.
2.Remote Access
b Enter a three-digit code using numbers
0-9, l, or #.
„ If you press 2, faxes in the memory will not
be erased or printed and the setting will be
unchanged.
Press OK. (The preset ‘l’ cannot be
changed.)
Turning off Remote Fax
Options
c Press Stop/Exit.
10
Note
Do not use the same code as your fax
receive code (l 5 1) or telephone answer
a Press Menu, 2, 5, 1.
1.Forward/Store
b Press a or b to choose Off.
Press OK.
You can change your code at any time by
entering a new one. If you want to make your
restore the inactive setting (---l) and
press OK.
c Press Stop/Exit.
Note
The LCD will give you more options if
there are received faxes still in your
machine’s memory. (See Changing
52
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Remote fax options
Using your Remote Access
Code
Retrieving fax messages
10
10
a Dial your fax number.
a Dial your fax number from a telephone
or another fax machine using touch
tone.
b When your machine answers, enter
your remote access code (3 digits
followed by l). If you hear one long
beep, you have messages.
b When your machine answers, enter
your remote access code (3 digits
followed by l).
c When you hear two short beeps,
press 9 6 2.
c The machine signals if it has received
d Wait for the long beep, use the dial pad
to enter the number (up to 20 digits) of
the remote fax machine where you want
your fax messages forwarded followed
by # #.
messages:
„ 1 long beep — Fax messages
„ 2 long beeps — Voice messages
(FAX-1460 and FAX-1560)
„ 3 long beeps — Fax & Voice
messages (FAX-1460 and
FAX-1560)
Note
You cannot use l and # as dial numbers.
However, press # if you want to create a
pause.
„ No beeps — No messages
d When the machine gives two short
beeps, enter a command.
e Press 9 0 to reset the machine when
you have finished.
The machine will hang up if you wait
longer than 30 seconds to enter a
command.
The machine will beep three times if you
enter an invalid command.
f Hang up after you hear your machine
beep. Your machine will call the other
fax machine, which will then print your
fax messages.
10
e Press 9 0 to stop Remote Access when
you have finished.
f Hang up.
Note
If your machine is set to Manual mode
and you want to use the remote retrieval
features, wait about 2 minutes after it
starts ringing, and then enter the remote
access code within 30 seconds.
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Chapter 10
Changing your Fax
Forwarding number
10
You can change the default setting of your fax
forwarding number from another telephone or
fax machine using touch tone.
a Dial your fax number.
b When your machine answers, enter
your remote access code (3 digits
followed by l) at once. If you hear one
long beep, you have messages.
c When you hear two short beeps,
press 9 5 4.
d Wait for the long beep, and then use the
dial pad to enter the new number
(up to 20 digits) of the remote fax
machine where you want your fax
messages forwarded followed by # #.
Note
You cannot use l and # as dial numbers.
However, press # if you want to create a
pause.
e Press 9 0 when you have finished.
f Hang up after you hear your machine
beep.
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Remote fax options
Remote fax commands
10
Follow the commands below to access features when you are away from the machine. When you
call the machine and enter your remote access code (3 digits followed by l), the system will give
two short beeps and you must enter a remote command.
Remote commands
Operation details
91
Playing Voice messages
After one long beep, the machine plays the ICMs.
(FAX-1460 and FAX-1560)
1 Repeat or Skip Backward
Press 1 while listening to an ICM to repeat it. If you press 1
before a message, you will hear the previous message.
2 Skip Forward
9 STOP Playing
While playing the ICM, you can skip to the next message.
Stop Playing the ICM.
93
94
Erase all ICM
(FAX-1460 and FAX-1560)
If you hear one long beep, the erase is accepted. If you hear
three short beeps, you cannot erase the ICMs because all
voice messages have not been played or there are no voice
messages to erase.
*This code erases all recorded messages, not one at a time.
Play and Record OGM in Memory
(FAX-1460 and FAX-1560)
1 Play
1 Msg Ctr OGM
2 F/T OGM
The machine plays the selected OGM. You can stop playing
OGMs by pressing 9.
2 Record
1 Msg Ctr OGM
2 F/T OGM
After one long beep, you can record the selected OGM. You
will hear the message played once. You can stop recording
the message by pressing 9.
10
95
Change the Fax Forwarding or Fax
Storage settings
1 OFF
You can choose Off after you have retrieved or erased all
your messages.
2 Fax Forwarding
4 Fax Forwarding number
6 Fax Storage
If you hear one long beep, the change has been accepted.
If you hear three short beeps, you cannot change it because
something has not been set up (for example, registering a
Fax Forwarding number). You can register your Fax
Forwarding number by entering 4. (See Changing your Fax
96
97
Retrieve a fax
2 Retrieve all faxes
Enter the number of a remote fax machine to receive stored
3 Erase faxes from the memory
If you hear one long beep, fax messages have been erased
from the memory.
Check the receiving status
(FAX-1355 and FAX-1360)
1 Document
You can check whether your machine has received any
faxes. If yes, you will hear one long beep. If no, you will hear
three short beeps.
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Chapter 10
Remote commands
Operation details
97
Check the receiving status
(FAX-1460 and FAX-1560)
1 Fax
You can check whether your machine has received any fax
or voice messages. If yes, you will hear one long beep. If no,
you will hear three short beeps.
2 Voice
98
Change the Receive Mode
(FAX-1355 and FAX-1360)
1 External TAD
2 Fax/Tel
If you hear one long beep, your change has been accepted.
If you hear one long beep, your change has been accepted.
3 Fax Only
98
90
Change the Receive Mode
(FAX-1460 and FAX-1560)
1 Msg Ctr
2 Fax/Tel
3 Fax Only
Exit
Pressing 9 0 will allow you to exit Remote Retrieval. Wait for
the long beep, then replace the handset.
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Printing Reports
11
11
Fax Journal (activity report)
11
Fax reports
11
You can set the machine to print a journal at
specific intervals (every 50 faxes, 6, 12 or 24
hours, 2 or 7 days). If you set the interval to
Off, you can still print the report by following
The default setting is Every 50 Faxes.
You need to set up the Transmission
Verification Report and Journal Period using
the Menu key.
Transmission Verification
Report
11
a Press Menu, 2, 4, 2.
You can use the Transmission Report as
proof that you sent a fax. This report lists the
time and date of transmission and whether
the transmission was successful (OK). If you
choose On or On+Image, the report will print
for every fax you send.
b Press a or b to choose an interval.
Press OK.
(If you choose 7 days, the LCD will ask
you to choose the first day for the 7-day
countdown.)
„ 6, 12, 24 hours, 2 or 7 days
If you send a lot of faxes to the same place,
you may need more than the job numbers to
know which faxes you must send again.
Choosing On+Image or Off+Image will print
a section of the fax's first page on the report
to help you remember.
The machine will print the report at
the chosen time and then erase all
jobs from its memory. If the
machine's memory becomes full with
200 jobs before the time you chose
has passed, the machine will print
the Journal early and then erase all
jobs from the memory. If you want an
extra report before it is due to print,
you can print it without erasing the
jobs from the memory.
When the Verification Report is turned Off or
Off+Image, the Report will only print if there
is a transmission error, with NG in the
RESULT column.
11
a Press Menu, 2, 4, 1.
„ Every 50 Faxes
b Press a or b to choose Off+Image,
On, On+Image or Off.
The machine will print the Journal
when the machine has stored 50
jobs.
Press OK.
c Press Stop/Exit.
c Enter the time to start printing in 24-hour
format.
Press OK.
(For example: enter 19:45 for 7:45 PM.)
d Press Stop/Exit.
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Chapter 11
Reports
11
The following reports are available:
1. XMIT Verify
Prints a Transmission Verification
Report for your last transmission.
2. Help List
A help list about how to quickly
program your machine.
3. Quick-Dial
Lists names and numbers stored in the
One-Touch and Speed-Dial memory,
in numerical order.
4. Fax Journal
Lists information about the last
incoming and outgoing faxes. (TX:
Transmit.) (RX: Receive.)
5. User Settings
Lists your settings.
How to print a report
11
a Press Menu, 4.
b Choose one of the options below:
„ Press a or b to choose the report
you want. Press OK.
„ Enter the number of the report you
want to print. For example, press 2 to
print the Help List.
c Press Start.
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Polling
12
12
Polling lets you set up your machine so other
people can receive faxes from you, but they
pay for the call. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature
needs to be set up on both machines for this
to work. Not all fax machines support polling.
Setup to receive polling with a
secure code
12
Secure Polling restricts who can retrieve the
documents you set up to be polled.
Secure Polling only works with Brother fax
machines. If you want to retrieve a fax from a
secured Brother machine you have to enter
the secure code.
Polling receive
12
a Make sure you are in Fax mode
.
Polling receive lets you call another fax
machine to receive a fax.
b Press Menu, 2, 1, 7.
7.Polling RX
Setup for polling receive
12
c Press a or b to choose Secure.
Press OK.
a Make sure you are in Fax mode
.
d Enter a four-digit secure code.
Press OK.
b Press Menu, 2, 1, 7.
7.Polling RX
This is the security code of the fax
machine you are polling.
c Press a or b to choose Standard.
Press OK.
e Enter the fax number you are polling.
f Press Start.
d Enter the fax number you are polling.
e Press Start.
12
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Chapter 12
Setup for delayed polling
receive
Sequential polling
12
12
The machine can request documents from
several fax machines in one operation.
Delayed polling lets you set the machine to
begin polling receive at a later time. You can
only set up one delayed polling operation.
a Make sure you are in Fax mode
.
b Press Menu, 2, 1, 7.
a Make sure you are in Fax mode
.
7.Polling RX
b Press Menu, 2, 1, 7.
c Press a or b to choose Standard,
Secure or Timer.
7.Polling RX
Press OK.
c Press a or b to choose Timer.
Press OK.
d Do one of the following:
d Enter the time (in 24-hour format) you
want to start polling.
„ If you chose Standard, go to
Press OK.
For example, enter 21:45 for 9:45 PM.
„ If you chose Secure, enter a four-
digit number, press OK, go to
e Enter the fax number you are polling.
„ If you chose Timer, enter the time
f Press Start.
(24-hour format) you want to begin
The machine makes the polling call at
the time you entered.
e Specify the destination fax machines,
which you wish to poll by using One-
Touch, Speed-Dial, Search, a Group or
the dial pad. You must press OK
between each location.
f Press Start.
The machine polls each number or
group in turn for a document.
Press Stop/Exit while the machine is dialling
to cancel the polling process.
To cancel all sequential polling receive jobs,
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Polling
Setup for polled transmit with
secure code
Polled transmit
12
12
Polled Transmit is when you set up your
machine to wait with a document so another
fax machine can call and retrieve it.
Secure Polling restricts who can retrieve the
documents you set up to be polled.
Secure Polling only works with Brother fax
Setup for polled transmit
12
machines. If another person wants to retrieve
a fax from your machine they will have to
enter the secure code.
a Make sure you are in Fax mode
b Load your document.
.
a Make sure you are in Fax mode
b Load your document.
.
c Press Menu, 2, 2, 6.
c Press Menu, 2, 2, 6.
6.Polled TX
6.Polled TX
d Press a or b to choose Standard.
Press OK.
d Press a or b to choose Secure.
Press OK.
1.Doc 2.Memory
e Do one of the following:
e Enter a four-digit number.
Press OK.
„ Press 1 to leave a paper document
waiting in the ADF.
1.Doc 2.Memory
If you want to use the ADF before the
paper document is polled, you must
control the job.
f Do one of the following:
„ Press 1 to leave a paper document
waiting in the ADF.
„ Press 2 to scan the document into
If you want to use the ADF before the
paper document is polled, you must
control the job.
the memory.
f The LCD shows:
„ Press 2 to scan the document into
Next
the memory.
12
1.Yes 2.No
g The LCD shows:
g Press 2 and press Start.
Next
1.Yes 2.No
h Press 2 and press Start.
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Chapter 12
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Making copies
13
13
Making multiple copies
13
How to copy
13
a Make sure you are in Copy mode
b Load your document.
.
Entering Copy mode
13
Press
(Copy) to enter Copy mode.
c Use the dial pad to enter the number of
The default setting is Fax. You can change
the number of seconds or minutes that the
machine stays in Copy mode. (See Mode
copies (up to 99).
d Press Start.
Note
To sort your copies, press Copy Options.
Stop copying
13
The LCD shows the default copy setting:
To stop copying, press Stop/Exit.
3
1
2
1
2
3
Copy Ratio
Quality
No of Copies
Making a single copy
13
a Make sure you are in Copy mode
b Load your document.
c Press Start.
.
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Making copies
Changing copy speed and
quality
Copy options
13
13
When you want to quickly change the copy
settings temporarily for the next copy, use the
Copy key.
You can choose from a range of quality
settings. The default setting is Normal.
To temporarily change the quality setting,
follow the instructions below:
The machine returns to its default settings
after it finishes copying, or if the mode timer
returns the machine to Fax mode. For more
Press
Normal Normal is the
recommended mode
for ordinary printouts.
This produces good
copy quality with good
copy speed.
and a orb
to choose
Quality
Press Menu
selection/
Options
Page
Fast
Best
Fast copy speed and
lowest ink
Press Quality
Normal
Fast
consumption. Use to
save time printing
documents to be proof-
read, large documents,
or many copies.
Best
Enlarge/
Reduce
50%
/
78%
100%
/
/
/
83%
104%
186% 198%
/
93%
/
/
97%
/
/
Use best mode to copy
precise images such
as photographs. This
provides the highest
resolution and the
slowest speed.
142%
200%
Custom(25-400%)
/
/
Paper Size Letter
Legal
A4
a Make sure you are in Copy mode
b Load your document.
.
Brightness - nnonn +
Stack/Sort Stack
Sort
68
c Use the dial pad to enter the number of
Page Layout Off(1 in 1)
2 in 1 (P)
copies (up to 99).
d Do one of the following:
2 in 1 (L)
13
„ Press Copy Options and a or b to
choose Quality.
4 in 1 (P)
Press OK.
4 in 1 (L)
No. of
Copies:
No. of Copies:01
e Press a or b to choose Normal, Fast
(01 - 99)
or Best.
Press OK.
Note
f Press Start.
You can save the copy settings you use
most often by setting them as default. You
can find instructions on how to do this in
the section for each feature.
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Chapter 13
To change the default setting, follow the
instruction below:
e Choose one of the options below:
„ Use a or b to choose the
enlargement or reduction ratio you
want.
a Press Menu, 3, 1.
1.Quality
Press OK.
„ Use a or b to choose Custom(25-
400%). Press OK. Use the dial pad
to enter an enlargement or reduction
ratio from 25% to 400%. (For
example, press 5 3 to enter 53%.)
Press OK.
b Press a or b to choose Normal, Fast
or Best.
Press OK.
c Press Stop/Exit.
Enlarging or reducing the
image copied
f Press Start.
13
Note
You can choose the following enlargement or
reduction ratios:
Page Layout Options 2 in 1(P), 2 in 1(L),
4 in 1(P) or 4 in 1(L) are not available with
Enlarge/Reduce.
Custom(25-400%) allows you to enter a
ratio from 25% to 400%.
Custom(25-400%)
Press
200%
198% 10x15cmiA4
186% 10x15cmiLTR
142% A5iA4
104% EXEiLTR
100%
and a or b to
choose
Enlarge/Reduce
97% LTRiA4
93% A4iLTR
83% LGLiA4
78% LGLiLTR
50%
To enlarge or reduce the next copy follow the
instruction below:
a Make sure you are in Copy mode
b Load your document.
.
c Use the dial pad to enter the number of
copies (up to 99).
d Press Copy Options and a or b to
choose Enlarge/Reduce.
Press OK.
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Making copies
„ 4 in 1 (P)
Making N in 1 copies
13
The N in 1 copy feature can help you save
paper by letting you copy two or four pages
onto one printed page.
Important
13
„ 4 in 1 (L)
„ Please make sure paper size is set to A4.
„ You cannot use the Enlarge/Reduce
setting with the N in 1.
„ (P) means Portrait and (L) means
Landscape.
Sorting copies using the ADF
13
a Make sure you are in Copy mode
b Load your document.
.
You can sort multiple copies. Pages will be
stacked in the order 1 2 3, 1 2 3, 1 2 3, and so
on.
c Use the dial pad to enter the number of
copies (up to 99).
a Make sure you are in Copy mode
b Load your document.
.
d Press Copy Options and a or b to
choose Page Layout.
Press OK.
c Use the dial pad to enter the number of
copies (up to 99).
e Press a or b to choose Off(1 in 1),
2 in 1 (P), 2 in 1 (L),
4 in 1 (P), or 4 in 1 (L).
Press OK.
d Press Copy Options and a or b to
choose Stack/Sort.
Press OK.
f Press Start to scan the document.
Place your document face down in the
direction shown below:
e Press a or b to choose Sort.
Press OK.
f Press Start.
„ 2 in 1 (P)
„ 2 in 1 (L)
13
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Chapter 13
Adjusting Brightness and
Contrast
Paper options
13
13
Paper size
13
Brightness
13
If copying on paper other than A4 size, you
will need to change the paper size setting.
You can copy on Letter, Legal or A4.
To temporarily change the brightness setting,
follow the instructions below:
a Make sure you are in Copy mode
b Load your document.
.
a Make sure you are in Copy mode
b Load your document.
.
c Use the dial pad to enter the number of
c Use the dial pad to enter the number of
copies (up to 99).
copies (up to 99).
d Press Copy Options and a or b to
choose Paper Size.
d Press Copy Options and a or b to
choose Brightness.
Press OK.
Press OK.
-nnonn+
e
e Press a or b to choose the size of
paper you are using Letter, Legal,
e Press a or b to make the copy lighter
A4.
Press OK.
or darker.
Press OK.
f Press Start.
f Press Start.
To change the default setting follow the
instructions below:
Note
To change the default paper size setting
a Press Menu, 3, 2.
b Press a or b to make the copy lighter
or darker.
Press OK.
c Press Stop/Exit.
Contrast
13
Adjust the contrast to help an image look
sharper and more vivid.
To change the default setting follow the
instructions below:
a Press Menu, 3, 3.
3.Contrast
b Press a or b to change the contrast.
Press OK.
c Press Stop/Exit.
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Safety and Legal
A
A
Choosing a location
A
Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put
the machine near a telephone socket and a standard electrical socket. Choose a location where
the temperature remains between 10° and 35° C (50° F and 95° F).
CAUTION
• Avoid placing your machine in a high-traffic area.
• Avoid placing your machine on a carpet.
• DO NOT put the machine near heaters, air conditioners, refrigerators, medical equipment,
chemicals or water.
• DO NOT expose the machine to direct sunlight, excessive heat, moisture, or dust.
• DO NOT connect your machine to electrical sockets controlled by wall switches or automatic
timers.
• Disruption of power can wipe out information in the machine's memory.
• DO NOT connect your machine to electrical sockets on the same circuit as large appliances
or other equipment that might disrupt the power supply.
• Avoid interference sources, such as other cordless telephone systems or speakers.
• DO NOT place the FAX-1560 and cordless handset near electro-medical equipment.
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Safety and Legal
To use the machine safely
A
Please keep these instructions for later reference and read them before attempting any
maintenance.
Note
(FAX-1460 and Fax-1560)
If there are faxes in the machine’s memory you need to print them or save them before unplug
the machine from the AC power outlet for more than 24 hours. (To print the faxes in memory,
WARNING
There are high voltage electrodes inside the machine. Before you clean the inside of the
machine, make sure you have unplugged the telephone line cord first and then the power cord
from the electrical socket. Doing this will prevent an electrical shock.
DO NOT handle the plug with wet hands. Doing this may cause an electrical shock.
DO NOT pull in the middle of the AC power cord. Doing this might cause an electrical shock.
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DO NOT put your hands on the edge of the machine under the panel cover, or touch the
document feed rollers. Doing this may cause injury.
DO NOT put your hands on the edge of the paper tray under the output paper tray cover. Doing
this may cause injury.
DO NOT touch the paper feed roller. Doing this may cause injury.
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Safety and Legal
DO NOT touch the area shaded in the illustration. Doing this may cause injury.
When moving the machine you must lift it from the base, by placing a hand at each side of the
unit as shown in the illustration.
If the machine becomes hot, releases smoke or generates any strong smells, immediately
unplug the machine from the AC power outlet. Call your Brother dealer.
If metal objects, water or other liquids get inside the machine, immediately unplug the machine
from the AC power outlet. Call your Brother dealer.
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WARNING
• Use caution when installing or modifying telephone lines. Never touch telephone wires or
terminals that are not insulated unless the telephone line has been unplugged at the wall
socket. Never install telephone wiring during a lightning storm. Never install a telephone wall
socket in a wet location.
• This product must be installed near an electrical socket that is easily accessible. In case of
an emergency, you must unplug the power cord from the electrical socket to shut off the
power completely.
• Always make sure the plug is fully inserted.
WARNING
IMPORTANT SAFETY INSTRUCTIONS
When using your telephone equipment, basic safety precautions should always be followed to
reduce the risk of fire, electric shock and injury to people, including the following:
1 DO NOT use this product near water, for example, near a bath tub, wash bowl, kitchen sink
or washing machine, in a wet basement or near a swimming pool.
2 Avoid using this product during an electrical storm. There may be a remote risk of electric
shock from lightning.
3 DO NOT use this product to report a gas leak in the vicinity of the leak.
Important safety instructions
A
1 Read all of these instructions.
2 Save them for later reference.
3 Follow all warnings and instructions marked on the product.
4 Unplug this product from the wall socket before cleaning the inside of the machine. Do not use
liquid or aerosol cleaners. Use a damp cloth for cleaning.
5 Do not use this product near water.
6 Do not place this product on an unstable cart, stand, or table. The product may fall, causing
serious damage to the product.
7 Slots and openings in the cabinet and the back or bottom are provided for ventilation. To
ensure reliable operation of the product and to protect it from overheating, these openings
must not be blocked or covered. The openings should never be blocked by placing the product
on a bed, sofa, rug, or other similar surface. This product should never be placed near or over
a radiator or heater. This product should never be placed in a built-in installation unless
adequate ventilation is provided.
8 This product should be operated from the type of power source indicated on the label. If you
are not sure of the type of power available, call your dealer or local power company.
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Safety and Legal
9 Use only the power cord supplied with this machine.
10 Do not allow anything to rest on the power cord. Do not place this product where people can
walk on the cord.
11 Do not place anything in front of the machine that will block received faxes. Do not place
anything in the path of received faxes.
12 Wait until pages have exited the machine before picking them up.
13 Unplug this product from the power socket and refer all servicing to Brother Authorized Service
Personnel under the following conditions:
„ When the power cord is damaged or frayed.
„ If liquid has been spilled into the product.
„ If the product has been exposed to rain or water.
„ If the product does not operate normally when the operating instructions are followed,
adjust only those controls that are covered by the operating instructions. Incorrect
adjustment of other controls may result in damage and will often require extensive work by
a qualified technician to restore the product to normal operation.
„ If the product has been dropped or the casing has been damaged.
„ If the product exhibits a distinct change in performance, indicating a need for service.
14 To protect your product against power surges, we recommend the use of a power protection
device (Surge Protector).
15 To reduce the risk of fire, electric shock and injury to people, note the following:
„ Do not use this product near appliances that use water, a swimming pool, or in a wet
basement.
„ Do not use the machine during an electrical storm (there is the remote possibility of an
electrical shock) or to report a gas leak in the vicinity of the leak.
IMPORTANT - For your safety
A
To ensure safe operation, the supplied three-pin plug must be inserted only into a standard three-
pin electrical socket that is effectively grounded through the normal household wiring.
The fact that the equipment operates satisfactorily does not imply that the power is grounded and
that the installation is completely safe. For your safety, if in any doubt about the effective
grounding of the power, consult a qualified electrician.
Important - Wiring information (for UK only)
A
If you need to replace the plug fuse, fit a fuse that is approved by ASTA to BS1362 with the same
rating as the original fuse.
Always replace the fuse cover. Never use a plug that does not have a cover.
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Warning - This machine must be earthed
The wires in the mains lead are coloured in line with the following code:
„ Green and Yellow: Earth
A
„ Blue: Neutral
„ Brown: Live
If in any doubt, call a qualified electrician.
EU Directive 2002/96/EC and EN50419
A
European
Union Only
This equipment is marked with the above recycling symbol. It means that at the end of the life of
the equipment you must dispose of it separately at an appropriate collection point and not place
it in the normal domestic unsorted waste stream. This will benefit the environment for all.
(European Union only)
Trademarks
A
The Brother logo is a registered trademark of Brother Industries, Ltd.
Brother is a registered trademark of Brother Industries, Ltd.
Multi-Function Link is a registered trademark of Brother International Corporation.
DECT is a trademark of ETSI.
© 2006 Brother Industries, Ltd. All rights reserved.
All other brand and product names mentioned in this User's Guide and DECT™ Handset
User’s Guide are registered trademarks of their respective companies.
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Troubleshooting and Routine
Maintenance
B
B
Troubleshooting
B
If you think there is a problem with your machine, check the chart below and follow the
troubleshooting tips.
Most problems can be easily resolved by yourself. If you need additional help, the Brother
Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at
If you are having difficulty with your machine
B
B
Printing Copies and Received Faxes
Difficulty
Suggestions
No printout
Make sure the machine is plugged in and not in Power Save mode.
Check to see if the LCD is showing an error message. (See Error
Poor printing quality
Make sure that your ink cartridge is fresh. The following may cause ink to clog:
„ The expiration date written on the cartridge package has passed. (Cartridges
stay usable for up to two years if kept in their original packaging.)
„ The ink cartridge was in your machine over six months.
„ The ink cartridge may not have been stored properly before use.
The recommended environment for your machine is between 20° C to 33° C
(68° F to 91° F).
White horizontal lines appear in
text or graphics.
The machine prints blank pages.
Characters and lines are stacked.
Printed text or images are skewed. Make sure the paper is loaded properly in the paper tray and the paper side guide
Make sure the Lower Jam Clear Cover is set properly.
Smudged stain at the top centre of Make sure the paper is not too thick or curled. (See Handling and using plain
the printed page.
Stains appear on the reverse side
or at the bottom of the page.
Make sure the printer platen is not dirty with ink. (See Cleaning the machine printer
Make sure you are using the paper support flap. (See How to load
Machine feeds multiple pages
Make sure the paper is loaded properly in the paper tray. (See How to load
Printed pages are not stacked
neatly.
Make sure you are using the paper support flap. (See How to load
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Printing Copies and Received Faxes (Continued)
Difficulty
Suggestions
Printed pages double-feed and
cause a paper jam.
Close the output paper tray cover and slide it forward, then push the paper tray
firmly back into the machine. While holding the paper tray in place, pull out the
Printing Received Faxes
Difficulty
Suggestions
Condensed print and white streaks You probably had a bad connection, with static or interference on the telephone
across the page or the top and
bottom of sentences are cut off.
line. Ask the other party to send the fax again.
Vertical black lines when receiving. The sender's scanner may be dirty. Ask the sender to make a copy to see if the
problem is with the sending machine. Try receiving from another fax machine.
Left and Right margins are cut off or Turn on Auto Reduction. (See Printing a reduced incoming fax on page 32.)
a single page is printed on two
pages.
Phone Line or Connections
Difficulty
Suggestions
Dialling does not work. (No dial
tone)
Check that the machine is plugged in and switched on.
Check all line cord connections.
Change Tone/Pulse setting. (See Quick Setup Guide.)
Lift the either the external phone’s handset, (or the machine’s handset or cordless
handset if available), and then dial the number to send a manual fax.
The machine does not answer
when called.
Make sure the machine is in the correct receiving mode for your setup. (See
to hear it answer. If there is still no answer, check the telephone line cord
connection. If there is no ringing when you call your machine, ask your telephone
company to check the line.
Receiving Faxes
Difficulty
Cannot receive a fax
Check all line cord connections.
Make sure the machine is in the correct receiving mode for your setup. (See
If you connect your machine to PBX or ISDN, set the Phone Line Type in the menu
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Troubleshooting and Routine Maintenance
Sending Faxes
Difficulty
Suggestions
Cannot send a fax
Check all line cord connections.
Make sure that the Fax
key is illuminated. (See Entering Fax
Ask the other party to check that the receiving machine has paper.
Print the Transmission Verification Report and check for an error. (See
Make sure the panel cover is completely closed.
Transmission Verification Report
says ‘Result:NG’ or
There is probably temporary noise or static on the line. Try sending the fax again.
If the problem continues, ask the telephone company to check your phone line.
‘Result:ERROR’.
If you often get transmission errors due to possible interference on the phone line,
If you connect your machine to PBX or ISDN, set the Phone Line Type in the menu
Poor fax send quality.
Try changing your resolution to Fine or S.Fine. Make a copy to check your
machine's scanner operation. If the copy quality is not good, clean the scanner.
Vertical black lines when sending.
If the copy you made shows the same problem, clean the scanner. (See Cleaning
Handling Incoming Calls
Difficulty
Suggestions
The machine ‘Hears’ a voice as a
CNG Tone.
If Fax Detect is set to on, your machine is more sensitive to sounds. It may
mistakenly interpret certain voices or music on the line as a fax machine calling
and respond with fax receiving tones. Deactivate the machine by pressing
Sending a fax call to the machine.
Custom features on a single line.
If you answered at the machine, press Start and hang up at once. If you answered
on an external or extension phone, press your Fax Receive Code (default setting
is l51). When your machine answers, hang up.
If you have Call Waiting, Call Waiting/Caller ID, an alarm system or other custom
feature on a single phone line with your machine, it may create a problem sending
or receiving faxes.
For example: If you subscribe to Call Waiting or some other custom service and
its signal comes through the line while your machine is sending or receiving a fax,
the signal can temporarily interrupt or disrupt the faxes. Brother's ECM feature
should help overcome this problem. This condition is related to the telephone
system industry and is common to all devices that send and receive information on
a single, shared line with custom features. If avoiding a slight interruption is crucial
to your business, a separate phone line with no custom features is recommended.
Menu Setting Difficulty
Difficulty
Suggestions
The machine beeps when you try to
access the Setup Receive menu.
If the Fax
key is not illuminated, press it to turn on Fax mode. The Setup
Receive setting is available only when the machine is in Fax mode.
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Copying Difficulty
Difficulty
Suggestions
Cannot make a copy
Make sure that the Copy
key is illuminated. (See Entering Copy
Make sure the panel cover is completely closed.
Vertical streaks appear in copies
If you see vertical streaks on copies, clean the scanner. (See Cleaning the
Error messages
B
As with any sophisticated office product, errors may occur. If this happens, your machine identifies
the error and shows an error message. The most common error messages are shown below.
You can correct most errors by yourself. If you need more help, the Brother Solutions Center offers
the latest FAQs and troubleshooting tips.
Visit us at http://solutions.brother.com.
Error Message
Cause
Action
BT Call Sign On BT Call Sign is set to ON. You
Set BT Call Sign to OFF. (See BT Call Sign (For
cannot change the Receive Mode
(For UK only)
from Manual to another mode.
Change Unable XX The machine has a mechanical
Open the Upper Jam Clear Cover and remove
any foreign objects inside the machine.
problem.
Clean Unable XX
—OR—
(FAX-1355 and FAX-1360) If the error message
continues, see Transferring your faxes or Fax
the machine so you will not lose any important
messages. Then, disconnect the machine from
the power for several minutes and then
reconnect it.
A foreign objects such as a clip or
ripped paper is in the machine.
(FAX-1460 and FAX-1560) Disconnect the
machine from the power for several minutes,
then reconnect it. (The machine can be turned
off for up to 24 hours without losing faxes stored
in the memory.)
Comm.Error
Poor phone line quality caused a
communication error.
Try sending the fax again or try connecting the
machine to another telephone line. If the
problem continues, call the telephone company
and ask them to check your phone line.
Cover Open
The Upper Jam Clear Cover is not Open the Upper Jam Clear Cover and then close
completely closed.
it again.
Close all covers
The ink cartridge cover is not
completely closed.
Firmly close the ink cartridge cover until it clicks.
Disconnected
The other person or other person's Try to send or receive again.
fax machine stopped the call.
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Troubleshooting and Routine Maintenance
Error Message
Cause
Action
Document Jam
fed properly, or the document
scanned from the ADF was too
long.
The panel cover is open.
Close the panel cover and press Stop/Exit.
High Temperature The print head is too warm.
Allow the machine to cool down.
Init Unable XX The machine has a mechanical
Open the Upper Jam Clear Cover and remove
any foreign objects inside the machine.
problem.
—OR—
(FAX-1355 and FAX-1360) If the error message
continues, see Transferring your faxes or Fax
the machine so you will not lose any important
messages. Then, disconnect the machine from
the power for several minutes and then
reconnect it.
A foreign objects such as a clip or
ripped paper is in the machine.
(FAX-1460 and FAX-1560) Disconnect the
machine from the power for several minutes,
then reconnect it. (The machine can be turned
off for up to 24 hours without losing faxes stored
in the memory.)
Ink Empty Black The ink cartridge is empty. The
machine will stop all print
Replace the ink cartridge. (See Replacing the
operations. While memory is
available, faxes will be stored in the
memory.
Low Temperature The print head is too cold.
Allow the machine to warm up.
Order a new ink cartridge.
Near Empty Black The ink cartridge is running out of
ink.
No Caller ID
There is no incoming call history.
You have not received any calls,
If you want to use the Caller ID feature call your
telephone company. (See Caller ID (For U.K.
feature on your machine, or you
have not subscribed to the Caller ID
service from your telephone
company.
No Cartridge
No Paper Fed
An ink cartridge is not installed
properly.
Take out the ink cartridge and put it in again
seating it properly. (See Replacing the ink
The machine is out of paper or
paper is not properly loaded in the
paper tray.
Do one of the following:
„ Refill the paper in the paper tray, and then
press Start.
„ Remove the paper and load it again and then
press Start.
The paper is jammed in the
machine.
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Error Message
Cause
Action
No Response/Busy The number you dialed does not
Verify the number and try again.
answer or is busy.
Not Registered You tried to access a One-Touch or Set up the One-Touch or Speed Dial number.
Speed Dial number that is not
programmed.
Out of Memory The machine's memory is full.
Fax sending or copy operation in progress
„ Press Stop/Exit and wait until the other
operations in progress finish and then try
again.
„ Clear the data in the memory. To gain extra
memory, you can turn off Fax Storage.
„ Print the faxes that are in the memory. (See
Paper Jam
Paper is jammed in the machine.
Open the Upper and Lower Jam Clear Covers
(at back of machine) and remove the jammed
paper. (See Printer jam or paper
Print Unable XX The machine has a mechanical
Open the Upper Jam Clear Cover and remove
any foreign objects inside the machine.
problem.
Scan Unable XX
—OR—
(FAX-1355 and FAX-1360) If the error message
continues, see Transferring your faxes or Fax
the machine so you will not lose any important
messages. Then, disconnect the machine from
the power for several minutes and then
reconnect it.
Tel Disabled XX
A foreign objects such as a clip or
ripped paper is in the machine.
(FAX-1560 only)
(FAX-1460 and FAX-1560) Disconnect the
machine from the power for several minutes,
then reconnect it. (The machine can be turned
off for up to 24 hours without losing faxes stored
in the memory.)
Wrong Paper Size Paper is not the correct size.
Load the correct size of paper (Letter, Legal or
A4), and then press Start.
we recommend transferring your faxes to
another fax machine. (See Transferring faxes
Transferring your faxes or
Fax Journal report
B
You can also transfer the Fax Journal report
to see if there are any faxes you need to
transfer. (See Transferring Fax Journal report
If the LCD shows:
„ Change Unable XX
„ Clean Unable XX
„ Init Unable XX
„ Print Unable XX
„ Scan Unable XX
„ Tel Disabled XX
Note
If there is an error message on the machine's
LCD, after the faxes have been transferred,
disconnect the machine from the power source
for several minutes, and then reconnect it.
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Troubleshooting and Routine Maintenance
Transferring faxes to another fax
machine
Document jam
B
B
Documents can jam if they are not inserted or
fed properly, or if they are too long. Follow the
steps below to clear a document jam.
If you have not set up your Station ID, you
cannot enter fax transfer mode.
a Press Stop/Exit to interrupt the error
temporarily.
Document is jammed inside the front
of the machine
B
b Press Menu, 9, 0, 1.
a Take out any paper from the ADF that is
c Do one of the following:
not jammed.
„ If the LCD shows No Data, there
are no faxes left in the machine's
memory.
b Pull the jammed document (1) out
toward the front of the machine.
Press Stop/Exit.
„ If the LCD shows Enter Fax No.,
enter the fax number to which faxes
will be forwarded.
1
d Press Start.
Transferring Fax Journal report to
another fax machine
B
If you have not set up your Station ID, you
cannot enter fax transfer mode.
c Press Stop/Exit.
a Press Menu 9, 0, 2.
b Enter the fax number to which the Fax
Journal report will be forwarded.
c Press Start.
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Document is jammed inside the panel
cover
Printer jam or paper jam
B
B
Take out the jammed paper depending on
where it is jammed in the machine. Open and
close the Upper Jam Clear Cover to clear the
error.
a Take out any paper from the ADF that is
not jammed.
b Open the panel cover.
a Pull the paper tray (1) out of the
c Pull the jammed document out.
machine.
1
b Pull out the jammed paper (1).
d Close the panel cover.
e Press Stop/Exit.
1
„ If you cannot remove the jammed
paper from the front side, or the error
message still appears on the LCD
after you remove the jammed paper,
please go to the next step.
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Troubleshooting and Routine Maintenance
c Remove the Lower Jam Clear Cover (1)
from the back of the machine. Pull the
jammed paper out of the machine.
e Open the Upper Jam Clear Cover (1).
Make sure that there is no jammed
paper left in the corners of the machine.
1
1
Note
If the paper is jammed under the print
head, unplug the machine from the power
source, and then move the print head to
take out the paper.
d Put the Lower Jam Clear Cover back on.
Make sure the cover is set properly.
f Close the Upper Jam Clear Cover.
g Push the paper tray firmly back into the
machine. While holding the paper tray in
place, pull out the paper support until it
clicks and unfold the paper support (See
the illustrations in Loading
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Dial Tone detection
B
Routine maintenance
B
When you send a fax automatically, by
default your machine will wait for a fixed
amount of time before it starts to dial the
number. By changing the Dial Tone setting to
Detection you can make your machine dial
as soon as it detects a dial tone. This setting
can save a small amount of time when
sending a fax to many different numbers. If
you change the setting and start having
problems with dialling you should change
back to the default No Detection setting.
Replacing the ink cartridge
B
Your machine is equipped with an ink dot
counter. The ink dot counter automatically
monitors the level of ink in the cartridge.
When the machine detects an ink cartridge is
running out of ink, the machine will tell you
with a message on the LCD.
Be sure to follow the LCD prompts to replace
the ink cartridge in the correct order.
Even though the machine tells you that an ink
cartridge is empty, there will be a small
amount of ink left in the ink cartridge. It is
necessary to keep some ink in the ink
cartridge to prevent air from drying out and
damaging the print head assembly.
a Press Menu, 0, 5.
b Press a or b to choose Detection or
No Detection.
Press OK.
c Press Stop/Exit.
a Open the ink cartridge cover.
If the ink cartridge is empty, the LCD
shows Ink Empty Black and
Replace Ink.
Phone line interference
B
If you are having problems sending or
receiving a fax due to possible interference
on the phone line, we recommend that you
adjust the Equalization for compatibility to
reduce the modem speed for fax operations.
b Pull the lock release lever down and
take out the ink cartridge.
a Press Menu, 2, 0, 2.
b Press a or b to choose Basic
(or Normal).
„ Basic cuts the modem speed to
9,600 bps. Unless interference is a
recurring problem on your phone
line, you may prefer to use it only
when needed.
„ Normal sets the modem speed at
14,400 bps. (Default)
Press OK.
c Press Stop/Exit.
Note
When you change the compatibility to
Basic, the ECM feature is not available.
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Troubleshooting and Routine Maintenance
e The ink cartridge has its own correct
position. Insert the ink cartridge in the
direction of the arrow on the label.
f Lift the lock release lever gently and
push it until it clicks, and then close the
ink cartridge cover.
c Open the new ink cartridge bag, and
then take out the ink cartridge.
d Remove the protective yellow cap (1).
1
g If you replaced an ink cartridge, the LCD
may ask you to verify that it was a brand
new one. (For example,
Improper Setup
DO NOT touch the area shown in the
illustration below.
Did You Change Blck?) For the
new cartridge you installed, press 1
(Yes) to automatically reset the ink dot
counter. If the ink cartridge you installed
is not a brand new one, be sure to
press 2 (No).
If you wait until the LCD shows
Near Empty Black and
Ink Empty Black, the machine will
automatically reset the ink dot counter.
Note
Note
If the LCD shows No Cartridge after
you install the ink cartridge, check that the
ink cartridge is installed properly.
If the protective yellow cap comes off
when you open the bag, the cartridge will
not be damaged.
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WARNING
Brother multifunction machines are
designed to work with ink of a particular
specification and will work to a level of
optimum performance when used with
genuine Brother Branded ink cartridges.
Brother cannot guarantee this optimum
performance if ink or ink cartridges of other
specifications are used. Brother does not
therefore recommend the use of cartridges
other than genuine Brother Branded
cartridges or the refilling of empty
cartridges with ink from other sources. If
damage is caused to the print head or other
parts of this machine as a result of using
incompatible products with this machine,
any repairs required as a result may not be
covered by the warranty.
If ink gets in your eyes, wash them out with
water at once and call a doctor if you are
concerned.
CAUTION
DO NOT take out the ink cartridge if you do
not need to replace it. If you do so, it may
reduce the ink quantity and the machine will
not know the quantity of ink left in the
cartridge.
DO NOT touch the cartridge insertion slot.
If you do so, the ink may stain your skin.
If ink stains your skin or clothing, wash with
soap or detergent at once.
Cleaning the outside of the
machine
B
Once you open an ink cartridge, install it in
the machine and use it up within six months
of installation. Use unopened ink cartridges
by the expiration date written on the
cartridge package.
CAUTION
Use neutral detergents. Cleaning with
volatile liquids such as thinner or benzine
will damage the outside surface of the
machine.
DO NOT dismantle or tamper with the ink
cartridge; this can cause the ink to leak out
of the cartridge.
DO NOT use cleaning materials that
contain ammonia.
DO NOT use isopropyl alcohol to remove
dirt from the control panel. It may crack the
panel.
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Troubleshooting and Routine Maintenance
Clean the outside of the machine as
follows:
e Close the output paper tray cover and
put the paper tray firmly back in the
machine.
B
a Pull the paper tray (1) completely out of
the machine.
Cleaning the scanner
B
a Unplug the machine, open the panel
cover (1). Clean the white bar (2) and
the glass strip (3) with isopropyl alcohol
on a soft lint-free cloth.
1
1
b Wipe the outside of the machine with a
soft cloth to remove dust.
2
3
c Remove anything that is stuck inside the
paper tray.
d Lift the output paper tray cover and wipe
the inside and outside of the paper tray
with a soft cloth to remove dust.
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Cleaning the machine printer
platen
Cleaning the paper pick-up
roller
B
B
a Pull the paper tray completely out of the
WARNING
machine.
Unplug the machine from the AC power
outlet before cleaning the printer platen (1).
b Unplug the machine from the electrical
socket and remove the Lower Jam Clear
Cover (1).
a Clean the machine printer platen (1) and
the area around it. Wiping off any
scattered ink with a soft dry, lint-free
cloth.
1
1
c Clean the Paper Pick-up Roller (1) with
isopropyl alcohol on a cotton swab.
1
d Put the Lower Jam Clear Cover back on.
Make sure the cover is set properly.
e Put the paper tray firmly back in the
machine.
f Re-connect the power cord.
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Troubleshooting and Routine Maintenance
Cleaning the print head
B
Checking the print quality
B
To ensure good print quality, the machine will
regularly clean the print head. You can start
the cleaning process manually if needed.
If faded or streaked text appear on your
output, some of the nozzles may be clogged.
You can check this by printing the Print
Quality Check Sheet and looking at the
nozzle check pattern.
Clean the print head and ink cartridges if you
get a horizontal line in the text or graphics on
your printed pages.
a Press Ink Management.
Cleaning the print head consumes ink.
b Press a or b to choose Test Print.
Press OK.
Cleaning too often uses ink unnecessarily.
CAUTION
c Press a or b to choose
Print Quality.
Press OK.
DO NOT touch the print head. Touching the
print head may cause permanent damage
and may void the print head's warranty.
d Press Start.
The machine begins printing the Print
Quality Check Sheet.
a Press Ink Management.
e Check the quality of the blocks on the
b Press a or b to choose Cleaning.
Press OK.
sheet.
Is Quality OK?
The machine cleans the print head.
When cleaning is finished, the machine
will go back to standby mode
automatically.
1.Yes 2.No
f Do one of the following:
„ If all lines are clear and visible, press
1 to choose Yes.
Note
If you clean the print head at least five
times and the print has not improved, call
your Brother dealer for service.
Press Stop/Exit.
„ If you can see missing short lines as
shown below, press 2 to choose No.
OK
Poor
g The LCD asks you if you want to start
cleaning.
Start Cleaning?
1.Yes 2.No
Press 1 (Yes).
The machine starts cleaning the print
head.
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h Press Stop/Exit.
Checking the print alignment
B
If you repeat this procedure at least five
times and the print quality is still poor,
replace the ink cartridge.
You may need to adjust the print alignment
after transporting the machine if your printed
text becomes blurred or images become
faded.
After replacing the ink cartridge, check
the print quality. If the problem still
exists, repeat the cleaning and test print
procedures at least five times for the
new ink cartridge. If ink is still missing,
call your Brother dealer.
a Press Ink Management.
b Press a or b to choose Test Print.
Press OK.
CAUTION
c Press a or b to choose Alignment.
Press OK.
DO NOT touch the print head. Touching the
print head may cause permanent damage
and may void the print head's warranty.
d Press Start.
The machine starts printing the
Alignment Check Sheet.
Is Alignment OK?
Note
1.Yes 2.No
e Check the 600 dpi test print to see if
number 5 most closely matches
number 0.
i
„ If the number 5 sample of the 600 dpi
is the best match, press 1 (Yes) to
finish Alignment Check, and go to
When a print head
nozzle is clogged
the printed
sample looks like
this.
After the print
head nozzle is
cleaned, the
horizontal lines
are gone.
„ If another test print number is a
better match for 600 dpi, press 2 (No)
to choose it.
f Press the number of the test print that
most closely matches the number 0
sample (1-8).
600dpi Adjust
Select Best #5
g Press Stop/Exit.
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Troubleshooting and Routine Maintenance
Checking the ink volume
B
Packing and shipping
the machine
B
You can check the ink that is left in the
cartridge.
When you transport the machine, use the
packing materials that came with your
machine. If you do not pack the machine
properly, you could void your warranty.
a Press Ink Management.
b Press a or b to choose Ink Volume.
Press OK.
The LCD shows the ink volume.
CAUTION
Ink Volume
e
It is important to allow the machine to ‘park’
the print head after a print job. Listen
carefully to the machine before unplugging
it to make sure that all mechanical noise
has stopped. Not allowing the machine to
finish this parking process may lead to print
problems and possible damage to the print
head.
BK:-nnnonnn+
c Press Stop/Exit.
Machine Information
B
Checking the serial number
B
a Open the ink cartridge cover.
You can see the machine’s serial number on
the LCD.
b Pull the lock release lever down and
take out the ink cartridge. (See
a Press Menu, 5, 1.
1.Serial No.
c Install the yellow protective part, lift the
lock release lever and push it until it
clicks, and then close the ink cartridge
cover.
b Press OK.
XXXXXXXXX
c Press Stop/Exit.
93
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CAUTION
If you are not able to find the yellow
protective part, DO not remove the ink
cartridge before shipping. It is essential that
the machine be shipped with either the
yellow protective part or the ink cartridge in
position. Shipping without them will cause
damage to your machine and may void your
warranty.
d Unplug the machine from the telephone
wall socket and take the telephone line
cord out of the machine.
h Pack the printed materials and
additional parts in the original carton as
shown below. Do NOT pack the used ink
cartridges in the carton.
e Unplug the machine from the electrical
socket.
f If your machine has a handset, remove
it and the handset curled cord.
1
g Wrap the machine in the bag and put it
in the original carton with the original
packing material.
2
1
2
FAX-1560 only
FAX-1360, FAX-1460
i Close the carton and tape it shut.
94
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Menu and Features
C
C
Memory storage
C
On-screen
programming
C
Even if there is a power failure, you will not
lose your menu settings because they are
stored permanently. Temporary settings
(such as Contrast, Overseas mode, and so
on) will be lost. You may have to reset the
date and time.
Your machine is designed to be easy to use
with LCD on-screen programming using the
menu keys. User-friendly programming helps
you take full advantage of all the menu
selections your machine has to offer.
Note
Since your programming is done on the LCD,
we have created step-by-step on-screen
instructions to help you program your
machine. All you need to do is follow the
instructions as they guide you through the
menu selections and programming options.
During a power failure, the FAX-1460 and
FAX-1560 will retain messages that are in
the memory for up to 24 hours.
Menu table
C
You can program your machine by using the
pages list the menu selections and options.
Press Menu followed by the menu numbers
to program your machine.
For example, to set beeper volume to Low.
a Press Menu, 1, 3, 2.
b Press a or b to choose Low.
c Press OK.
95
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To access the menu mode:
Menu keys
C
a Press Menu.
b Choose an option.
„ Press 1 for General Setup menu.
„ Press 2 for Fax menu.
„ Press 3 for Copy menu.
Access the menu.
„ Press 0 for Initial Setup menu.
Go to the next menu level.
Accept an option.
You can scroll more quickly through
each menu level by pressing a or b for
the direction you want.
Go back to the previous menu
level.
c Press OK when that option appears on
Delete an incorrect letter when
you need to enter text into the
machine.
the LCD.
The LCD will then show the next menu
level.
Scroll through the current menu
level.
d Press a or b to scroll to your next menu
selection.
e Press OK.
When you finish setting an option, the
LCD shows Accepted.
Go back to the previous menu
level.
Exit the menu.
96
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Menu and Features
Menu Table
C
The menu table will help you understand the menu selections and options that are found in the
machine's programs. The factory settings are shown in Bold with an asterisk.
Choose & OK
Choose & OK
to accept
to exit
Main Menu
Submenu
Menu Selections
Options
Descriptions
Page
1.General
Setup
1.Mode Timer
—
0 Sec*
Sets the time to return to
Fax mode.
30 Secs
1 Min
2 Mins
5 Mins
Off
2.Paper Size
3.Volume
—
Letter
in the paper tray.
Legal
A4*
1.Ring
Off
Adjusts the ring volume.
Low
Med*
High
Off
2.Beeper
the beeper.
Low*
Med
High
Off
3.Speaker
Adjusts the speaker
volume.
Low
Med*
High
4.Auto Daylight
5.P.Save Setting
—
—
On*
Changes for Daylight
Savings Time
automatically.
Off
Fax Receive:On* Customizes the
Power Save key not to
receive faxes in power
save mode.
Fax Receive:Off
97
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Main Menu
Submenu
Menu Selections
Options
Descriptions
Page
1.General
Setup
6.LCD Contrast
—
Light
LCD.
Dark*
(Continued)
7.Echo Control
(FAX-1560 only)
—
level1*
level2
level3
level4
Adjusts the Echo Control
level.
See
DECT™
Handset
User
’s
Guide
2.Fax
1.Setup Receive 1.Ring Delay
(Example for the UK) Sets the number of rings
before the machine
answers in Fax Only or
Fax/Tel mode.
(In Fax mode only) (FAX-1355 and
FAX-1360)
00
01
02*
03
04
05
06
07
08
1.Ring Delay
(Example for the UK) Sets the number of rings
before the machine
answers in Fax Only,
Fax/Tel or MC:Msg Ctr
mode.
(FAX-1460 and
FAX-1560)
00
01
02*
03
04
05
06
07
08
Toll Saver
Costs saving feature: the
machine rings 2 times if
there are messages and 4
times if there are no
messages, so you can
hang up and not pay for
the call.
On
Off*
2.F/T Ring Time 20Sec
Sets the pseudo/double-
ring time in Fax/Tel mode.
30Sec*
40Sec
70Sec
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Menu and Features
Main Menu
Submenu
Menu Selections
Options
Descriptions
Page
2.Fax
1.Setup Receive 3.Fax Detect
(Continued)
On*
Receives fax messages
without pressing Start.
(Continued)
Semi
(Not for FAX-1355)
(In Fax mode only)
Off
4.Remote Codes
On* (l51, #51)
Allows you to answer all
calls at an extension or
external phone and use
codes to turn the machine
on or off. You can
Off
personalize these codes.
5.Auto Reduction On*
Off
Cuts the size of incoming
faxes.
6.Memory Receive On*
Automatically stores any
incoming faxes in its
memory if it runs out of
paper.
Off
7.Polling RX
Standard*
Sets up your machine to
poll another fax machine.
Secure
Timer
Auto*
Light
Dark
2.Setup Send 1.Contrast
Changes the lightness or
darkness of faxes you
send.
(In Fax mode only)
2.Fax Resolution Standard*
for outgoing faxes.
Fine
S.Fine
Photo
3.Delayed Fax
4.Batch TX
—
Set the time of day in 24
hour format that the
delayed faxes will be sent.
On
faxes to the same fax
number at the same time
of day into one
Off*
transmission.
5.Real Time TX
6.Polled TX
Next Fax Only
the memory.
Off*
On
Standard*
Secure
Sets up the document on
your machine to be
retrieved by another fax
machine.
7.Overseas Mode On
Off*
sending faxes overseas,
set this to on.
99
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Main Menu
Submenu
Menu Selections
Options
Descriptions
Page
2.Fax
3.Set Quick- 1.One-Touch Dial
Dial
—
Stores One-Touch Dial
numbers, so you can dial
by pressing only a few
keys (and Start).
(Continued)
2.Speed-Dial
—
—
Stores Speed-Dial
numbers, so you can dial
by pressing only a few
keys (and Start).
3.Setup Groups
Sets up a Group number
for Broadcasting.
4.Report Setting 1.XMIT Report
On
Sets initial setup for
Transmission Verification
Report and Fax Journal.
On+Image
Off*
Off+Image
2.Journal Period Off
Every 50 Faxes*
Every 6 Hours
Every 12 Hours
Every 24 Hours
Every 2 Days
Every 7 Days
5.Remote Fax 1.Forward/Store Off*
Sets the machine to
Opt
forward fax messages or
to store incoming faxes in
the memory so you can
retrieve them while you are
away from your machine.
Fax Forward
Fax Storage
2.Remote Access ---l
You must set your own
code for Remote Retrieval.
3.Print Document
—
—
Prints incoming faxes
stored in the memory.
6.Remaining
Jobs
—
Checks which jobs are in
the memory and lets you
cancel chosen jobs.
7.Setup TAD
1.OGM
TAD Message
F/T Message
Play/Record or erase the
outgoing message.
(FAX-1460 and
FAX-1560)
2.ICM Max.Time
30Sec*
60Sec
Select the maximum
length of incoming
messages.
120Sec
180Sec
3.ICM Rec.Monitr On*
Allows you to turn the
speaker volume for voice
messages as they come in
On or Off.
Off
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Menu and Features
Main Menu
Submenu
Menu Selections
Options
Descriptions
Page
2.Fax
0.Miscellaneous 1.TX Lock
(FAX-1355 and
—
other than receiving faxes.
(Continued)
FAX-1360)
1.Mem Security
(FAX-1460 and
FAX-1560)
—
Prohibits most functions
except receiving faxes into
memory.
2.Compatibility Normal*
Adjusts the equalization
for transmission problems.
Basic
3.BT Call Sign
(U.K. only)
Off*
On
Uses with BT Call Sign.
4.Caller ID
On*
Off
View or print a list of the
last 30 Caller IDs stored in
the memory.
(U.K. and Ireland
only)
Display ID
Print Report
Best
3.Copy
1.Quality
—
—
Chooses the Copy
resolution for your type of
document.
Fast
Normal*
2.Brightness
-nnnno+
-nnnon+
-nnonn+*
-nonnn+
Adjusts the brightness for
copies.
-onnnn+
-nnnno+
3.Contrast
—
Adjusts the contrast for
copies.
-nnnon+
-nnonn+*
-nonnn+
-onnnn+
—
4.Print Reports 1.XMIT Verify
—
—
Prints a Transmission
Verification Report for your
last transmission.
2.Help List
—
—
—
can see at-a-glance how to
quickly program your
machine.
3.Quick-Dial
4.Fax Journal
—
—
Lists name and numbers
stored in the One-Touch
and Speed-Dial memory,
in numerical order.
last incoming and outgoing
faxes. (TX means
Transmit. RX means
Receive.)
5.User Settings
—
—
Lists your settings.
101
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Main Menu
Submenu
Menu Selections
Options
Descriptions
Page
5.Machine
Info.
1.Serial No.
—
—
Lets you check the serial
number of your machine.
0.Initial
Setup
1.Receive Mode
(FAX-1355 and
FAX-1360)
—
Fax Only*
Fax/Tel
that best suits your needs.
External TAD
Manual
1.Receive Mode
(FAX-1460 and
FAX-1560)
—
Fax Only*
that best suits your needs.
Fax/Tel
Manual
—
2.Date/Time
3.Station ID
—
—
Puts the date and time on See
the LCD and in headings
of faxes you send.
Quick
Setup
Guide
Fax:
Set your name and fax
number to appear on each
page you fax.
Name:
4.Tone/Pulse
5.Dial Tone
—
—
—
Tone*
Choose the dialling mode.
Pulse
Detection
No Detection*
Normal*
PBX
on or off.
6.Phone Line
Set
ISDN
—
7.Register HS
(FAX-1560)
—
Sets the machine to
register the cordless
handset.
See
DECT™
Handset
User’s
Guide
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Menu and Features
Special characters and symbols
C
Entering Text
C
Press l, # or 0, and then press d or c to
move the cursor under the special character
or symbol you want. Then press OK to
choose it.
When you are setting certain menu
selections, such as the Station ID, you may
need to enter text into the machine. Most dial
pads have three or four letters printed on
keys. The keys for 0, # and l do not have
printed letters because they are used for
special characters.
Press l for
(space) ! " # $ % & ' ( ) l
+ , - . / m
Press # for
Press 0 for
: ; < = > ? @ [ ] ^ _
Ä Ë Ö Ü À Ç È É 0
By pressing the correct dial pads repeatedly,
you can access the character you want.
Press
Key
one
time
two
times
three
times
four
times
2
3
4
5
6
7
8
9
A
D
G
J
B
E
H
K
N
Q
U
X
C
F
I
2
3
4
5
6
S
8
Z
L
M
P
T
O
R
V
Y
W
Putting spaces
C
To enter a space in a fax number, press c
once between numbers. To enter a space in
a name, press c twice between characters.
Making corrections
C
If you entered an incorrect letter and want to
change it, press d to move the cursor under
the incorrect character. Then press
Clear/Back. Re-enter the correct character.
You can also back up and insert letters.
Repeating letters
C
If you need to enter a letter that is on the
same key as the letter before, press c to
move the cursor to the right before you press
the key again.
103
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Specifications
D
D
General
D
Memory Capacity
Memory Backup
16 MB
Approx. 24 hours (FAX-1460 and FAX-1560)
ADF (automatic document feeder) Up to 20 pages
Temperature: 20° C - 30° C (68° F - 86° F)
Humidity: 50% - 70%
2
Paper: [80 g/m (20 lb)] A4 size
2
Paper Tray
100 Sheets [80 g/m (20 lb)]
Printer Type
Ink Jet
Print Method
Mono:
Piezo with 94 × 1 nozzles
LCD (liquid crystal display)
Power Source
16 characters × 1 line
AC 220 to 240V 50/60Hz
(FAX-1355, FAX-1360, FAX-1460)
Power Consumption
Power Save Mode:
Standby:
Average 4 W
Average 6 W
Average 26 W
Operating:
(FAX-1560)
Power Save Mode:
Standby:
Average 6 W
Average 8 W
Average 27 W
Operating:
104
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Specifications
Dimensions FAX-1355
D
325 mm
(12.8 in.)
202 mm
(8.0 in.)
292 mm (11.5 in.)
490 mm (19.3 in.)
407 mm (16.0 in.)
FAX-1360 and FAX-1460
D
325 mm
(12.8 in.)
214 mm
(8.4 in.)
292 mm (11.5 in.)
490 mm (19.3 in.)
407 mm (16.0 in.)
FAX-1560
D
325 mm
(12.8 in.)
202 mm
(8.0 in.)
292 mm (11.5 in.)
490 mm (19.3 in.)
422 mm (16.6 in.)
Weight
Noise
FAX-1355: 5.7kg (12.5 lb)
FAX-1360 / FAX-1460: 5.85kg (12.9 lb)
FAX-1560: 5.95kg (13.1 lb)
Operating:
50 dB
Temperature Operating:
Best Print Quality:
5 to 40° C (41° F to 104° F)
18 to 33° C (64° F to 91° F)
Humidity
Operating:
Best Print Quality:
20 to 80% (without condensation)
20 to 80% (without condensation)
1
This depends on printing conditions.
105
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Print media
D
Paper Input
Paper Tray
„ Paper type:
Plain paper
„ Paper size:
Letter, Legal, A4
Width: 89 mm (3.5 in.) - 216 mm (8.5 in.)
Height: 127 mm (5.0 in.) - 356 mm (14.0 in.)
For more details, see Paper weight, thickness and
„ Maximum paper tray capacity: Up to 100 sheets of
2
80 g/m (20 lb) plain paper
2
Paper Output
Up to 50 sheets of 80 g/m (20 lb) plain paper
(Face up print delivery to the output paper tray)
106
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Specifications
Fax
D
Compatibility
Coding System
Modem Speed
ITU-T Group 3
MH/MR/MMR
Automatic Fallback
14,400 bps
Document Size
ADF Width: 89 mm to 215.9 mm (3.5 in. to 8.5 in.)
ADF Height: 127 mm to 355.6 mm (5 in. to 14 in.)
208 mm (8.2 in.)
Scanning Width
Printing Width
Grey Scale
204 mm (8.03 in.)
64 levels
Polling Types
Contrast Control
Standard, Secure, Timer, Sequential
Automatic/Light/Dark
(manual setting)
Resolution
„ Horizontal 8 dot/mm (203 dot/in.)
„ Vertical
Standard
3.85 line/mm (98 line/in.)
Fine
7.7 line/mm (196 line/in.)
Photo
7.7 line/mm (196 line/in.)
Superfine
15.4 line/mm (392 line/in.)
100 stations
Speed-Dial
One-Touch
10 stations
Broadcasting
Automatic Redial
Auto Answer
160 stations
3 times at 5 minute intervals
0, 1, 2, 3, 4, 5, 6, 7 or 8 rings
(1, 2, 3 or 4 rings - Ireland only)
Public switched telephone network.
Communication Source
Memory Transmission
Up to 300 /250 pages
Out of Paper Reception
Up to 300 /250 pages
1
‘Pages’ refers to the ‘Brother Standard Chart No. 1’ (a typical business letter, Standard resolution, MMR code).
Specifications and printed materials are subject to change without prior notice.
2
‘Pages’ refers to the ‘ITU-T Test Chart #1’ (a typical business letter, Standard resolution, MMR code). Specifications
and printed materials are subject to change without prior notice.
107
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Digital TAD (FAX-1460 and FAX-1560)
D
TAD
Yes
ICM Recording Time
Max. 29 minutes / Max. 99 messages
(Max. 180 secs / 1 message)
Toll Saver
Yes
OGM
Yes
OGM Recording Time
20 Secs
Digital Cordless Handset (FAX-1560)
D
Cordless handset (BCL-D20)
D
Frequency
1.9 GHz
Standard
DECT
Multi Handset Capability
Dimensions
Up to 4 handsets
154 mm
(6.06 in.)
49.6 mm
(1.95 in.)
31.6 mm
(1.24 in.)
Weight (including battery)
LCD (liquid crystal display)
Charge Indicator
149 g (5.26 oz)
16-Digit, 3-Line (+1-Line for Pict), Backlit (Orange)
Yes (LED)
12 hours
10 hours
200 hours
Full Charge Time
While in Use (TALK)
While Not in Use (Standby)
Battery
D
Type
BCL-BT20
Rating
Ni-MH 3.6 V 730 mAh
108
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Specifications
Copy
D
Colour/Monochrome
No/Yes
Document Size
ADF Width: 89 mm to 215.9 mm (3.5 in. to 8.5 in.)
ADF Height: 127 mm to 355.6 mm (5.8 in. to 14 in.)
Copy Speed
Up to 18 pages/minute (A4 paper)
Multiple Copies
Stacks up to 99 pages
Sorts up to 99 pages
Enlarge/Reduce
Resolution
25% to 400% (in increments of 1%)
„ Scans up to 203×600 dpi
„ Prints up to 600×600 dpi
1
Based on Brother standard pattern. (Fast mode/Stack Copy) Copy speeds vary with the complexity of the document.
Consumable items
D
Ink
The machine uses an individual Black ink cartridge that is separate
from the print head assembly.
Service Life of Ink
Cartridge
Black - Approximately 500 pages at 5% coverage
„ The first time you install an ink cartridge the machine will use an
amount of ink to fill the ink delivery tubes for high quality print
outs. This process will only happen once. With all following ink
cartridge you can print the specified number of pages.
„ The number of pages a cartridge will print may change
depending on how often you use the machine and how many
pages you print with each use.
„ The machine will automatically and periodically clean the print
head assembly, a process that uses a small amount of ink.
„ When the machine identifies a cartridge as empty there may be
a small amount of ink left in it. This is necessary to prevent air
from drying out and damaging the print head assembly.
Replacement
Consumables
<Black> LC1000BK
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Glossary
E
E
This is a comprehensive list of features and terms that appear in Brother manuals. Availability of
these features depends on the model you purchased.
ADF (automatic document feeder)
Cancel Job
Cancels a programmed job, like Delayed
Fax or Polling.
CNG tones
The document can be placed in the ADF
and scanned one page at a time
automatically.
Auto Reduction
The special tones (beeps) sent by fax
machines during automatic transmission
to tell the receiving machine that a fax
machine is calling.
Reduces the size of incoming faxes.
Automatic fax transmission
Sending a fax without picking up the
handset or pressing Speaker Phone.
Coding method
Method of coding the information
contained in the document. All fax
machines must use a minimum standard
of Modified Huffman (MH). Your machine
is capable of greater compression
methods, Modified Read (MR) and
Modified Modified Read (MMR), if the
receiving machine has the same
capability.
Automatic Redial
A feature that enables your machine to
redial the last fax number after five
minutes if the fax did not go through
because the line was busy.
Backup Print
Your machine can print a copy of every fax
that is received and stored in memory.This
is a safety feature so you will not lose
messages during a power failure.
Communication error (Comm. Error)
An error during fax sending or receiving,
usually caused by line noise or static.
Batch Transmission
(Black and white faxes only) As a cost
saving feature, all delayed faxes to the
same fax number can be sent as one
transmission.
Compatibility group
The ability of one fax unit to communicate
with another. Compatibility is assured
between ITU-T Groups.
Beeper Volume
Contrast
Volume setting for the beep when you
press a key or make an error.
Setting to compensate for dark or light
documents, by making faxes or copies of
dark documents lighter and light
documents darker.
Brightness
Changing the Brightness makes the whole
image lighter or darker.
Delayed Fax
Broadcasting
Sends your fax at a specified time later.
The ability to send the same fax message
to more than one location.
Dual Access
Your machine can scan outgoing faxes or
scheduled jobs into memory at the same
time it is sending a fax from memory or
receiving or printing an incoming fax.
Caller ID
A service purchased from the telephone
company that lets you see the number (or
name) of the party calling you.
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Glossary
ECM (Error Correction Mode)
Fine resolution
Detects errors during fax transmission
and resends the pages of the fax that had
an error.
Resolution is 203 × 196 dpi. It is used for
small print and graphs.
Grey scale
Extension phone
The shades of grey available for copying
and faxing photographs.
A telephone using the same line as your
fax but plugged into a separate wall
socket.
Group number
A combination of One-Touch and
Speed-Dial numbers that are stored on a
One-Touch key or a Speed-Dial location
for Broadcasting.
External phone
A TAD (telephone answering device) or
telephone that is connected to your
machine.
Help list
F/T Ring Time
A printout of the complete Menu table that
you can use to program your machine
when you do not have the User's Guide
with you.
The length of time that the Brother
machine rings (when the Receive Mode
setting is Fax/Tel) to notify you to pick up
a voice call that it answered.
Journal Period
Fax Forwarding
The pre-programmed time period
between automatically printed Fax
Journal Reports. You can print the Fax
Journal on demand without interrupting
the cycle.
Sends a fax received into the memory to
another pre-programmed fax number.
Fax Journal
Lists information about the last 200
incoming and outgoing faxes. TX means
Transmit. RX means Receive.
LCD (liquid crystal display)
The display screen on the machine that
shows interactive messages during
On-Screen Programming and shows the
date and time when the machine is idle.
Fax Detect
Enables your machine to respond to CNG
tones if you interrupt a fax call by
answering it.
Manual fax
On some models you can dial a fax
number and listen to the receiving fax
machine answer your call before you
press Start to begin sending the fax.
Fax Receive Code
Press this code (l 5 1) when you answer
a fax call on an extension or external
phone.
Menu mode
Fax Storage
Programming mode for changing your
machine's settings.
You can store received faxes in the
memory.
One-Touch
Fax tones
Keys on the machine’s control panel
where you can store numbers for easy
dialing. You can store a second number
on each key if you press Shift and the
One-Touch Key together.
The signals sent by sending and receiving
fax machines while communicating
information.
Fax/Tel
You can receive faxes and telephone
calls. Do not use this mode if you are
using a telephone answering device
(TAD).
Out of Paper Reception
Receives faxes into the machine's
memory when the machine is out of paper.
111
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Overseas Mode
Ring Volume
Makes temporary changes to the fax
tones to accommodate noise and static on
overseas phone lines.
Volume setting for the machine's ring.
Search
An electronic, alphabetical listing of stored
One-Touch, Speed-Dial and Group
numbers.
Pause
Allows you to place a 3.5 second delay in
the dialling sequence stored on
One-Touch and Speed-Dial numbers.
Press Redial/Pause as many times as
needed for longer pauses.
Speed-Dial
A pre-programmed number for easy
dialling. You must press
Search/Speed Dial, #, the two digit code,
and Start to start the dialling process.
Polling
The process of a fax machine calling
another fax machine to retrieve waiting a
fax.
Standard resolution
203 × 97 dpi. It is used for regular size text
and quickest transmission.
Pulse
Station ID
A form of rotary dialling on a telephone
line.
The stored information that appears on
the top of faxed pages. It includes the
sender's name and fax number.
Quick Dial List
A listing of names and numbers stored in
One-Touch and Speed-Dial memory, in
numerical order.
Super Fine resolution
392 × 203 dpi. Best for very small print
and line art.
Real Time Transmission
TAD (telephone answering device)
When memory is full, you can send faxes
in real time.
You can connect an external TAD to your
machine.
Remaining jobs
Temporary settings
You can check which jobs are waiting in
memory and cancel jobs individually.
You can choose certain options for each
fax transmission and copy without
changing the default settings.
Remote Access Code
Your own four-digit code (---l) that allows
you to call and access your machine from
a remote location.
Tone
A form of dialling on the telephone line
used for Touch Tone telephones.
Remote Retrieval Access
Transmission
The ability to access your machine
remotely from a touch tone phone.
The process of sending faxes over the
phone lines from your machine to the
receiving fax machine.
Resolution
The number of vertical and horizontal lines
per inch. See: Standard, Fine, Super Fine
and Photo.
User Settings
A printed report that shows the current
settings of the machine.
Ring Delay
Xmit Report (Transmission Verification
Report)
The number of rings before the machine
answers in Fax Onlyand Fax/Tel
modes.
A listing for each fax sent, that shows its
date, time and number.
112
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Index
F
Cordless Handset
A
See DECT™ Handset User’s Guide ........
Cordless phone (non-Brother) ................. 42
Custom telephone features on a single
ADF (automatic document feeder)
Automatic
D
Dialing
B
Broadcasting ............................................22
E
Error messages on LCD .......................... 80
Comm. Error ......................................... 80
No Paper Fed ....................................... 81
Scan Unable ......................................... 82
External telephone, connecting ............... 40
C
Canceling
Cleaning
Connecting
Consumable item ...................................109
Copy
F
Fax codes
Fax Forwarding
programming a number ........................ 51
Fax Storage ............................................. 51
enlarge/reduce ......................................66
Copy Options key (copying)
113
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Fax, stand-alone
I
F/T Ring Time, setting ........................31
Receive Mode, choosing ....................28
Ring Delay, setting .............................31
at end of conversation ........................27
Broadcasting ......................................22
canceling from memory ......................26
delayed fax .........................................25
enter Fax mode ..................................22
Resolution ..........................................24
Fax/Tel mode
Ink cartridge
J
Jacks
EXT
external telephone ............................. 38
TAD (answering machine) ................. 38
Jams
L
M
Maintenance, routine ............................... 86
Manual
transmission ......................................... 26
Memory Storage ...................................... 95
Mode, entering
G
O
H
One-Touch
HELP
using menu keys ................................96
114
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P
R
document size .........................................7
Phone line
Reducing
connections ...........................................39
difficulties ..............................................78
interference ...........................................86
Print
Remote Retrieval ..................................... 52
Caller ID List ......................................... 37
how to print ........................................... 58
User Settings ........................................ 58
Resolution
Q
Quick-Dial
Broadcasting .........................................22
Group dial
One-Touch
S
Speed-Dial
Safety Instructions ................................... 74
Serial Number
Shipping the machine .............................. 93
Speaker Phone .......................................... 5
Speed-Dial
115
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T
TAD (telephone answering device),
TAD Mode
Outgoing Message (OGM) ....................47
Temporary copy settings ..........................65
Troubleshooting .......................................77
checking ink volume ..............................93
error messages on LCD ........................80
if you are having difficulty
sending faxes .....................................79
print quality ............................................91
V
Volume, setting
116
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Visit us on the World Wide Web
This machine is approved for use in the country of purchase only. Local Brother companies or
their dealers will only support machines purchased in their own countries.
UK/IRE/GEN
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