ADVANCED
USER’S GUIDE
MFC-7360
MFC-7460DN
MFC-7860DW
Version 0
TWN-ENG
Table of Contents
Memory Storage ....................................................................................................1
Volume settings .....................................................................................................1
Ring volume.....................................................................................................1
Beeper volume ................................................................................................1
Speaker volume...............................................................................................2
Automatic daylight savings time ............................................................................2
Ecology features....................................................................................................3
Toner Save......................................................................................................3
Sleep Mode .....................................................................................................3
Deep Sleep mode............................................................................................3
Toner Settings .......................................................................................................4
Toner Setting (Continue Mode) .......................................................................4
Toner End in Continue Mode...........................................................................4
LCD Contrast.........................................................................................................5
Dial Prefix ..............................................................................................................5
Setting up the prefix number ...........................................................................5
Changing the prefix number ............................................................................6
Mode Timer............................................................................................................6
Security..................................................................................................................7
Setting Lock...................................................................................................11
Restricting dialing ..........................................................................................12
Additional sending options...................................................................................14
Contrast.........................................................................................................14
Changing Fax Resolution ..............................................................................15
Additional sending operations..............................................................................15
Sending a fax manually .................................................................................15
Dual access...................................................................................................16
Broadcasting..................................................................................................16
Real Time Transmission................................................................................17
Overseas Mode .............................................................................................18
Delayed Fax ..................................................................................................18
Delayed batch transmission ..........................................................................18
Electronic cover page....................................................................................19
Polling overview...................................................................................................20
Polled transmit...............................................................................................20
ii
Fax Storage...................................................................................................23
Setting the Fax Receive Stamp.....................................................................28
Setting the Print Density................................................................................29
Stop polling....................................................................................................30
Telephone line services.......................................................................................31
Special line considerations............................................................................31
Fax Journal....................................................................................................40
How to print a report......................................................................................41
iii
Copy settings.......................................................................................................42
Stop copying..................................................................................................42
Using the Options key ...................................................................................44
Improving copy quality...................................................................................45
Sorting copies using the ADF........................................................................45
Adjusting Contrast and Brightness ................................................................45
Making N in 1 copies (page layout) ...............................................................46
2 in 1 ID Copy................................................................................................48
Duplex Copy (long edge flip) .........................................................................49
Cleaning the machine..........................................................................................50
Cleaning the scanner.....................................................................................51
Cleaning the corona wire...............................................................................52
Cleaning the drum unit ..................................................................................54
Cleaning the paper pick-up rollers.................................................................58
Checking the machine .........................................................................................60
Checking the Page Counters.........................................................................60
Checking the remaining life of parts ..............................................................60
Packing and shipping the machine......................................................................60
iv
v
General Setup
1
1
1
Memory Storage
1
Volume settings
1
Your menu settings are stored permanently,
and in the event of a power failure will not be
lost. Temporary settings (for example,
Contrast, Overseas Mode) will be lost.
Ring volume
1
You can choose a ring volume level from a
range of settings, from Highto Off.
(For MFC-7860DW)
While in Fax mode press
or
to adjust
During a power failure the machine will retain
the date and time and programmed fax timer
jobs (for example, Delayed Fax) for
approximately 60 hours. Other fax jobs in the
machine’s memory will not be lost.
the volume level. The LCD will show the
current setting, and each key press will
change the volume to the next level. The
machine will keep the new setting until you
change it.
You can also change the ring volume through
the menu:
(For MFC-7360 and MFC-7460DN)
During a power failure the machine will retain
the date and time for approximately 2 hours.
The fax jobs in the machine’s memory will be
lost.
a Press Menu, 1, 3, 1.
Volume
1.Ring
b Press a or b to choose Off, Low, Medor
High.
Press OK.
c Press Stop/Exit.
Beeper volume
1
When the beeper is on, the machine will beep
when you press a key, make a mistake, or
after you send or receive a fax. You can
choose a range of volume levels, from High
to Off.
a Press Menu, 1, 3, 2.
Volume
2.Beeper
b Press a or b to choose Off, Low, Medor
High.
Press OK.
c Press Stop/Exit.
1
Chapter 1
Speaker volume
1
Automatic daylight
savings time
1
You can choose a range of speaker volume
levels, from Highto Off.
You can set the machine to change
automatically for Daylight Savings Time. It
will set itself forward one hour in the Spring,
and back one hour in the Fall.
a Press Menu, 1, 3, 3.
Volume
3.Speaker
a Press Menu, 0, 2, 2.
b Press a or b to choose Off, Low, Medor
High.
Date&Time
2.Auto Daylight
Press OK.
c Press Stop/Exit.
You can also adjust the speaker volume with
the control panel keys.
b Press a or b to choose Onor Off.
Press OK.
c Press Stop/Exit.
a Press
(FAX).
b Press Hook.
c Press or
.
This setting will stay until you change it
again.
d Press Hook.
2
General Setup
Deep Sleep mode
1
Ecology features
1
If the machine is in Sleep mode and does not
receive any jobs for a certain length of time,
the machine will automatically enter Deep
Sleep mode, and the LCD will show Deep
Sleep. Deep Sleep mode uses less power
than Sleep mode. The machine will wake up
and start warming up when the machine
receives computer data or when you press a
key on the control panel.
1
Toner Save
1
You can save toner using this feature. When
you set Toner Save to On, print appears
lighter. The default setting is Off.
a Press Menu, 1, 4, 1.
Ecology
1.Toner Save
(For MFC-7860DW)
If a wireless network is enabled, the machine
does not enter Deep Sleep mode. To disable
the wireless network, see chapter 3 in the
Network User’s Guide.
b Press a or b to choose Onor Off.
Press OK.
c Press Stop/Exit.
Note
We do not recommend Toner Save for
printing Photo or Gray Scale images.
Sleep Mode
1
The Sleep Mode Setting can reduce power
consumption. When the machine is in Sleep
Mode (Power Save mode) it acts as though it
were turned off. Receiving data or starting an
operation wakes up the machine from Sleep
mode to Ready mode.
You can choose how long the machine must
be idle before it goes into sleep mode. When
the machine receives a fax, computer data or
makes a copy, the timer will be reset. The
default setting is 3 minutes.
While the machine is in sleep mode the LCD
will show Sleep.
a Press Menu, 1, 4, 2.
Ecology
2.Sleep Time
b Enter the length of time the machine is
idle before entering sleep mode.
Press OK.
c Press Stop/Exit.
3
Chapter 1
Receiving faxes in Continue
Mode
Toner Settings
1
1
Toner Setting (Continue
Mode)
The machine can store received faxes in the
memory if you choose Continue mode when
the LCD shows Replace Toner. When
received faxes are printed in Continue mode
the LCD will ask if the print quality of the fax
is OK. If the quality is not good, choose
2.No.The machine will keep the faxes
stored in the memory so you can reprint them
after you replace the toner cartridge with a
new one. If the print quality is good, choose
1.Yes.The LCD will ask if you want to
delete the printed faxes from the memory. If
you choose not to delete them, you will be
asked again after you replace the toner
cartridge with a new one.
1
You can set the machine to continue printing
after the LCD shows Replace Toner.
The machine will continue printing until the
LCD shows Toner Ended.
The default setting is Stop.
a Press Menu, 1, 8.
General Setup
8.Replace Toner
b Press a or b to choose Continueor
Stop.
Press OK.
Note
c Press Stop/Exit.
• The MFC-7360 and MFC-7460DN can
store up to 400 faxes in memory and the
MFC-7860DW can store up to 500 faxes
in memory.
Note
• If you continue printing in the Continue
mode, we cannot guarantee the print
quality.
• (MFC-7360 and MFC-7460DN)
If you turn off the power switch faxes in
memory will be lost.
• While using Continue mode the print may
appear faint.
• The machine will keep faxes stored in
Continue Mode even if you change the
Continuesetting to Stop.
• After replacing the toner cartridge with a
new one, the Continue mode will go back
to the default setting (Stop).
• If you install a new toner cartridge when
the LCD shows Toner Ended, the
machine will ask if you want to print the
stored faxes. Choose 1. Printto print
stored faxes.
Toner End in Continue Mode
1
When the LCD shows Toner Endedthe
machine will stop printing. If the memory is full
and you want to continue receiving faxes, you
must install a new toner cartridge.
4
General Setup
LCD Contrast
1
Dial Prefix
1
1
You can change the contrast to make the
LCD look lighter or darker.
The Dial Prefix setting will automatically dial a
predefined number before every fax number
you dial. For example: If your telephone
system requires a 9 to dial an outside number
use this setting to automatically dial 9 for
every fax you send.
a Press Menu, 1, 5.
General Setup
5.LCD Contrast
b Press c to make the LCD darker. Or,
press d to make the LCD lighter.
Press OK.
Setting up the prefix number
1
a Press Menu, 0, 5.
c Press Stop/Exit.
b Enter the prefix number (up to 5 digits)
on the dial pad.
Press OK.
Note
You can use the numbers 0 to 9, #, l
and !. (Press Hook to display “!”.)
You cannot use ! with any other numbers
or characters.
If your telephone system requires a timed
break recall (hookflash), press Hook to
enter the break.
c Press Stop/Exit.
5
Chapter 1
Changing the prefix number
1
Mode Timer
1
The machine has three mode keys on the
control panel: FAX, SCAN, and COPY.
a Press Menu, 0, 5.
b Do one of the following:
You can set how much time the machine
takes after the last Copy or Scan operation to
return to Fax mode. If you choose Off, the
machine will stay in the mode you used last.
To change the prefix number,
press 1.
To remove the prefix number, press
Clear to delete the digits. Go to step
c.
This setting also sets the time the machine
will change from individual user to the Public
mode when using Secure Function Lock.
To exit without making a change,
c Enter a new prefix number using the dial
pad (up to 5 digits), press OK.
d Press Stop/Exit.
a Press Menu, 1, 1.
General Setup
1.Mode Timer
b Press a or b to choose 0 Sec, 30
Secs, 1 Min, 2 Mins, 5 Minsor Off.
Press OK.
c Press Stop/Exit.
6
Security features
2
2
Setting up the password
2
Security
2
Note
2
You can set up your machine with multiple
levels of security using TX Lock (For
MFC-7360 and MFC-7460DN) or Secure
Function Lock 2.0 (For MFC-7860DW) and
Setting Lock. You will not be able to continue
to schedule Delayed Faxes or Polling jobs.
However, any prescheduled Delayed Faxes
will be sent even if you turn on TX Lock or
Secure Function Lock 2.0, so they will not be
lost.
If you have already set the password, you will
not need to set it again.
a Press Menu, 1, 6, 1.
Security
1.TX Lock
b Enter a four-digit number for the
password using numbers 0-9.
Press OK.
TX Lock
c If you are entering the password for the
first time, the LCD will show Verify:
(
MFC-7360 and MFC-7460DN)
2
TX Lock lets you prevent unauthorized
access to the machine. While TX Lock is on,
the following operations are available:
d Re-enter the password.
Press OK.
e Press Stop/Exit.
Receiving faxes
Changing the TX Lock password
Fax Forwarding
(if Fax Forwarding was already on)
a Press Menu, 1, 6, 1.
Paging
Security
1.TX Lock
(if Paging was already on)
Remote Retrieval
b Press a or b to choose Set Password.
Press OK.
(if Fax Storage was already on)
PC Fax Receive
c Enter the registered four-digit password.
Press OK.
(if PC Fax Receive was already on)
While TX Lock is on, the following
operations are NOT available:
d Enter a four-digit number for the new
Sending faxes
Copying
password.
Press OK.
PC printing
Scanning
e If the LCD shows Verify:, re-enter the
new password.
Press OK.
Note
f Press Stop/Exit.
• To print the faxes in memory, turn off TX
Lock.
• If you forget the TX Lock password,
please call Brother Customer Service.
7
Chapter 2
Setting the password for the
administrator
Secure Function Lock 2.0
(MFC-7860DW)
2
2
The password you set in these steps is for the
administrator. This password is used to set
up users and to turn Secure Function Lock on
or off. (See Setting up restricted users
Secure Function Lock lets you restrict Public
access to the following machine functions:
Fax Tx
Fax Rx
Copy
a Press Menu, 1, 6, 1.
Scan
Security
PC Print
1.Function Lock
This feature also prevents users from
changing the Default settings of the machine
by limiting access to the Menu settings.
b Enter a four-digit number for the
password using numbers 0-9.
Press OK.
Before using the security features you must
first enter an administrator password.
c Re-enter the password when the LCD
shows Verify:.
Access to restricted operations can be
enabled by creating a restricted user.
Restricted users must enter a user password
to use the machine.
Press OK.
d Press Stop/Exit.
Make a careful note of your password. If you
forget it, you will have to reset the password
stored in the machine. For information about
how to reset the password call Brother
Customer Service.
Changing the password for the
administrator
2
a Press Menu, 1, 6, 1.
Security
1.Function Lock
Note
b Press a or b to choose Set Password.
Press OK.
• Secure Function Lock can be set manually
at the control panel, by using Web Based
Management or by using BRAdmin
Professional 3. We recommend using
Web Based Management to configure this
feature. For more information, see the
Network User’s Guide.
c Enter the registered four-digit password.
Press OK.
d Enter a four-digit number for the new
password.
Press OK.
• Only administrators can set limitations
and make changes for each user.
e If the LCD shows Verify:re-enter the
new password.
• When Secure Function Lock is on, you
can only use 1.Contrast, 6.Polled
TXand 7.Coverpg Setupunder
2.Setup Sendin the Fax menu.
Press OK.
f Press Stop/Exit.
If Fax Tx is disabled, you cannot use any
function in the Fax menu.
• Polling Receive is enabled only when both
Fax Tx and Fax Rx are enabled.
8
Security features
d Press a or b to choose User01.
Setting up the public user mode
2
Press OK.
Public user mode restricts the functions that
are available for Public users. Public users do
not need to enter a password to access the
features made available through this setting.
You can set up one Public user.
e Use the numeric keys to enter the user
name. (See Entering text in Appendix C
of the Basic User's Guide.)
2
Press OK.
a Press Menu, 1, 6, 1.
f Enter a four-digit password for the user.
Press OK.
Security
1.Function Lock
g Press a or b to choose Onor Offfor
Fax Tx.
b Press a or b to choose Setup ID.
Press OK.
Press OK.
After you have set Fax Tx, repeat this
step for Fax Rx, Copy, Scanand PC
Print. When the LCD shows Exit,
press OK.
c Enter the administrator password.
Press OK.
d Press a or b to choose Public.
Press OK.
additional user and password.
e Press a or b to choose Onor Offfor
Fax Tx.
i Press Stop/Exit.
Press OK.
After you have set Fax Tx, repeat this
step for Fax Rx, Copy, Scanand PC
Print. When the LCD shows Exit,
press OK.
Note
You cannot use the same name as
another user’s name.
f Press Stop/Exit.
Turning Secure Function Lock on/off
2
If you enter the wrong password, the LCD will
show Wrong Password. Re-enter the
correct password.
Setting up restricted users
2
You can set up users with restrictions and a
password for functions that are available to
them. You can set up more advanced
restrictions, such as by page count or PC
user login name, through Web Based
Management. (For more information, see the
Network User’s Guide.) You can set up to 25
restricted users with restrictions and a
password.
Turning Secure Function Lock on
a Press Menu, 1, 6, 1.
Security
1.Function Lock
b Press a or b to choose Lock OffiOn.
Press OK.
a Press Menu, 1, 6, 1.
c Enter your four-digit administrator
password.
Security
1.Function Lock
Press OK.
b Press a or b to choose Setup ID.
Press OK.
c Enter the administrator password.
Press OK.
9
Chapter 2
Turning Secure Function Lock off
• If the function you want to use is restricted
for all users, Not Availablewill appear
on the LCD and then the machine will go
back to the Ready mode. You cannot
access to the function you want to use.
Contact your administrator to check your
Secure Function Lock Settings.
a Press Menu, 1, 6, 1.
Security
1.Function Lock
b Press a or b to choose Lock OniOff.
Press OK.
• If your ID has set page limit restrictions
and already reached the maximum
number of pages, the LCD will show
Limit Exceededwhen you print data.
Contact your administrator to check your
Secure Function Lock Settings.
c Enter your four-digit administrator
password.
Press OK.
Switching Users
2
This setting allows you to switch between
registered restricted users or Public mode
when Secure Function Lock is turned on.
Changing to the restricted user Mode
a Hold down Shift as you press Secure.
Change ID
XXX
b Press a or b to choose ID.
Press OK.
c Enter your four-digit password.
Press OK.
Changing to the Public Mode
After a restricted user has finished using the
machine, it will return to the Public setting
within the same time as the Mode Timer
on page 6.) You can also exit from the
restricted user mode by pressing the current
Mode key you are in. Then LCD will ask you
Go to Public?.
Press 1 to choose 1.Yes.
Note
• If the current ID is restricted to the function
you want to use, Access Deniedwill
appear on the LCD and then the machine
will ask your name. If you are allowed to
access the function you want to use, press
a or b to choose your name and enter your
four-digit password.
Press OK.
10
Security features
Setting up the password
2
Setting Lock
2
a Press Menu, 1, 6, 2.
Setting Lock lets you set a password to stop
other people from accidentally changing your
machine settings.
Security
2.Setting Lock
Make a careful note of your password. If you
forget it, you will have to reset the passwords
stored in the machine. Please call your
administrator or Brother Customer Service.
2
b Enter a four-digit number for the
password using numbers 0-9.
Press OK.
While Setting Lock is On, you cannot change
the following settings without a password:
c Re-enter your password when the LCD
shows Verify:.
Mode Timer
Paper
Press OK.
d Press Stop/Exit.
Volume
Ecology
LCD Contrast
Security
Document Scan
Replace Toner
Address Book
Dial Restrict
Printer (Emulation , Duplex , Reset
Printer)
Network settings (except Status, Mac
Address, Scan to FTP , Scan to E-mail )
Receive Mode
Date&Time
Station ID
Dial Tone
Dial Prefix
Reset
1
For MFC-7860DW
2
For MFC-7460DN and MFC-7860DW
Also, machine settings cannot be changed
through the Remote Setup while Setting Lock
is On.
11
Chapter 2
Changing your Setting Lock password
2
Restricting dialing
2
a Press Menu, 1, 6, 2.
This feature is to prevent users from sending
a fax or call to a wrong number by mistake.
You can set the machine to restrict dialing by
using the dial pad, One Touch and Speed
Dial.
Security
2.Setting Lock
b Press a or b to choose Set Password.
Press OK.
If you choose Off, the machine does not
c Enter your four-digit password.
Press OK.
restrict the dialing method.
If you choose Enter # twice, the machine
will prompt you to re-enter the number, and
then if you re-enter the same number
correctly, the machine will start dialing. If you
re-enter the wrong number, the LCD will
show an error message.
d Enter a four-digit number for the new
password.
Press OK.
e Re-enter your new password when the
LCD shows Verify:.
If you choose On, the machine will restrict all
fax sending and outbound calls for that
dialing method.
Press OK.
f Press Stop/Exit.
Dial pad restriction
2
Turning Setting Lock on/off
2
If you enter the wrong password when
following the instructions below, the LCD will
show Wrong Password. Re-enter the
correct password.
a Press Menu, 2, 6, 1.
Dial Restrict.
1.Dial Pad
b Press a or b to choose Off, Enter #
Turning Setting Lock on
twiceor On.
Press OK.
a Press Menu, 1, 6, 2.
Security
2.Setting Lock
c Press Stop/Exit.
b Press a or b to choose On.
Press OK.
One Touch restriction
2
a Press Menu, 2, 6, 2.
c Enter your four-digit password.
Press OK.
Dial Restrict.
2.One Touch Dial
d Press Stop/Exit.
b Press a or b to choose Off, Enter #
twiceor On.
Press OK.
Turning Setting Lock off
a Press Menu, 1, 6, 2.
c Press Stop/Exit.
Security
2.Setting Lock
b Enter your four-digit password.
Press OK twice.
c Press Stop/Exit.
12
Security features
Speed Dial restriction
2
a Press Menu, 2, 6, 3.
Dial Restrict.
3.Speed Dial
2
b Press a or b to choose Off, Enter #
twiceor On.
Press OK.
c Press Stop/Exit.
Note
• The Enter # twicesetting will not work
if you pick up the external handset or
press Hook before entering the number.
You will not be asked to re-enter the
number.
• You can not restrict dialing when you use
Redial/Pause.
• If you chose Onor Enter # twice, you
cannot use the Broadcasting feature and
cannot combine quick dial numbers when
dialing.
13
Sending a fax
3
3
a Make sure you are in Fax mode
.
Additional sending
options
3
b Load your document.
c Press Menu, 2, 2, 1.
Sending faxes using multiple
settings
Setup Send
1.Contrast
3
d Press a or b to choose Auto, Lightor
Before you send a fax, you can change any
combination of these settings: contrast,
resolution, overseas mode, delayed fax timer,
polling transmission, real time transmission
or cover page settings.
Dark.
Press OK.
Note
Even if you choose Lightor Dark, the
machine will send the fax using the Auto
setting if you choose Photoas the Fax
Resolution.
a Make sure you are in Fax mode
.
After each setting is accepted, the LCD
asks if you want to enter more settings:
Other Settings
1.Yes 2.No
b Do one of the following:
To choose more settings, press 1.
The LCD returns to the Setup Send
menu so you can choose another
setting.
If you have finished choosing
settings, press 2 and go to the next
step for sending your fax.
Contrast
3
For most documents the default setting of
Autowill give the best results.
It automatically chooses the suitable contrast
for your document.
If your document is very light or dark,
changing the contrast may improve the
quality of the fax.
Use Darkto make the faxed document
lighter.
Use Lightto make the faxed document
darker.
14
Sending a fax
Changing Fax Resolution
3
Additional sending
operations
3
The quality of a fax can be improved by
changing the Fax Resolution. Resolution can
be changed for the next fax or for all faxes.
Sending a fax manually
3
To change the Fax Resolution setting
for the next fax
3
Manual transmission
3
3
Manual transmission lets you hear the
dialing, ringing and fax-receiving tones while
sending a fax.
a Make sure you are in Fax mode
b Load your document.
.
a Make sure you are in Fax mode
b Load your document.
.
c Press Resolution, then a or b to
choose the resolution.
Press OK.
c Press Hook and listen for a dial tone.
Or, pick up the handset of the external
telephone and listen for a dial tone.
To change the default Fax Resolution
setting
3
d Dial the fax number you want to call.
a Make sure you are in Fax mode
b Press Menu, 2, 2, 2.
.
e When you hear the fax tone, press
Start.
Setup Send
2.Fax Resolution
If you are using the scanner glass,
press 1 to send a fax.
c Press a or b to choose the resolution
f If you picked up the handset of an
you want.
external telephone, replace it.
Press OK.
Note
Sending a fax at the end of a
conversation
You can choose four different resolution
settings.
3
At the end of a conversation you can send a
fax to the other party before you both hang
up.
fax resolution
Standard
Suitable for most typed
documents.
a Ask the other party to wait for fax tones
(beeps) and then to press the Start or
Send key before hanging up.
Fine
Good for small print and
transmits a little slower than
Standard resolution.
S.Fine
Photo
Good for small print or artwork
and transmits slower than Fine
resolution.
b Make sure you are in Fax mode
c Load your document.
.
Use when the document has
varying shades of gray or is a
photograph. This has the
slowest transmission time.
15
Chapter 3
d Press Start.
Before you begin the broadcast
3
If you are using the scanner glass,
One Touch and Speed Dial numbers must be
stored in the machine's memory before they
can be used in a broadcast. (See Storing One
Touch Dial numbers and Storing Speed Dial
numbers in Chapter 7 of the Basic User's
Guide.)
press 1 to send a fax.
e Replace the handset of an external
telephone.
Dual access
3
Group numbers must also be stored in the
machine's memory before they can be used
in a broadcast. Group numbers include many
stored One Touch Dial and Speed Dial
numbers for easier dialing. (See Setting up
You can dial a number and start scanning the
fax into memory—even when the machine is
sending from memory, receiving faxes or
printing PC data. The LCD will show the new
job number.
The number of pages you can scan into the
memory will vary depending on the data that
is printed on them.
How to broadcast a fax
Note
3
Use (Address Book) to help you
Note
choose numbers easily.
If you get an Out of Memorymessage
while scanning the first page of a fax,
press Stop/Exit to cancel scanning. If you
get an Out of Memorymessage while
scanning a subsequent page, you can
press Start to send the pages scanned so
far, or press Stop/Exit to cancel the
operation.
a Make sure you are in Fax mode
b Load your document.
.
c Enter a number.
Press OK.
You can use either a One Touch,
Speed Dial, a Group number, or a
number manually entered using the dial
pad. (See How to dial in Chapter 7 of the
Basic User's Guide.)
Broadcasting
3
Broadcasting lets you send the same fax
message to more than one fax number. You
can include Groups, One Touch, Speed Dial
numbers and up to 50 manually dialed
numbers in the same broadcast.
all the fax numbers you want to
broadcast to.
You can broadcast up to 258 different
numbers. This will depend on how many
Groups, access codes or credit card numbers
you have stored, and on how many delayed
or stored faxes in memory.
e Press Start.
After the broadcast is finished the machine
will print a broadcast report to let you know
the results.
Note
The scan profile of the One Touch,
Speed Dial or Group number you chose
first will be applied to the broadcast.
16
Sending a fax
Canceling a Broadcast in progress
3
Real Time Transmission
3
While broadcasting you can cancel the fax
currently being sent or the whole broadcast
job.
When you are sending a fax, the machine will
scan the documents into the memory before
sending it. Then, as soon as the telephone
line is free, the machine will start dialing and
sending.
a Press Menu, 2, 7.
The LCD will display the Broadcast job
number followed by the fax number
being dialed (for example, #001
123456789) and the broadcast job
number (for example,
Sometimes, you may want to send an
important document immediately, without
waiting for memory transmission. You can set
Real Time TXto Onfor all documents or
Next Fax:Onfor the next fax only.
3
Broadcast#001).
Fax
7.Remaining Jobs
Note
• If the memory is full and you are sending a
fax from the ADF, the machine will send
the document in real time (even if
Real Time TX is set to Off). If the memory
is full, faxes from the scanner glass cannot
be sent until you clear some of the
memory.
b Press a or b to choose one of the
following:
Choose the fax number being dialed,
and press OK.
Choose the broadcast job number,
and press OK.
• In Real Time Transmission, the automatic
redial feature does not work when using
the scanner glass.
c Press 1 to cancel the fax number or
Broadcast job number you chose in step
If you chose to only cancel the fax
LCD will ask you if you want to
cancel the broadcast job. Press 1 to
clear the whole broadcast job or 2 to
exit.
Sending in real time for all faxes
3
a Make sure you are in Fax mode
b Press Menu, 2, 2, 5.
.
Setup Send
5.Real Time TX
d Press Stop/Exit.
c Press a or b to choose On.
Press OK.
Sending in real time for the next fax
only
3
a Make sure you are in Fax mode
b Press Menu, 2, 2, 5.
.
Setup Send
5.Real Time TX
c Press a or b to choose Next Fax:On.
Press OK.
17
Chapter 3
Overseas Mode
3
Delayed batch transmission
3
If you are having difficulty sending a fax
overseas due to a bad connection, then
turning on Overseas Mode may help.
Before sending the delayed faxes, your
machine will help you economize by sorting
all the faxes in the memory by destination and
scheduled time.
This is a temporary setting, and will only be
active for your next fax.
All delayed faxes that are scheduled to be
sent at the same time to the same fax number
will be sent as one fax to save transmission
time.
a Make sure you are in Fax mode
.
b Load your document.
c Press Menu, 2, 2, 9.
a Make sure you are in Fax mode
b Press Menu, 2, 2, 4.
.
Setup Send
9.Overseas Mode
Setup Send
4.Batch TX
d Press a or b to choose Onor Off.
Press OK.
c Press a or b to choose Onor Off.
Press OK.
Delayed Fax
3
d Press Stop/Exit.
You can store up to 50 faxes in the memory
to be sent within a twenty four hour period.
Checking and canceling
waiting jobs
3
a Make sure you are in Fax mode
.
Check which jobs are still waiting in the
b Load your document.
c Press Menu, 2, 2, 3.
memory to be sent. If there are no jobs, the
LCD will show No Jobs Waiting. You can
cancel a fax job that is stored and waiting in
the memory.
Setup Send
3.Delayed Fax
a Press Menu, 2, 7.
The number of jobs still to be sent will be
displayed.
d Enter the time you want the fax to be
sent (in 24-hour format).
(For example, enter 19:45 for 7:45 PM)
Press OK.
b Press a or b to scroll through the waiting
jobs and press the job you want to
cancel. Press OK.
Note
The number of pages you can scan into
the memory depends on the amount of
data printed on each page.
c Do one of the following:
To cancel the job, press 1.
To exit without canceling, press 2.
d When you have finished, press
Stop/Exit.
18
Sending a fax
d Enter your own comment using the dial
Electronic cover page
3
pad.
Press OK.
This feature will not work unless you have
already programmed your Station ID. (See
the Quick Setup Guide.)
Use the chart on Entering text in Appendix C
of the Basic User's Guide for help entering
characters.
You can automatically send a cover page
with every fax. Your cover page includes your
Station ID, a comment, and the name (or
number) stored in the One Touch or Speed
Dial memory.
Send a cover page for the next fax
3
3
If you want to send a cover page only for the
next fax, your machine will ask you to enter
the number of pages you are sending so it
can be printed on the cover page.
By choosing Next Fax:Onyou can also
display the number of pages on the cover
page.
a Make sure you are in Fax mode
.
You can choose one of the following preset
comments.
b Load your document.
c Press Menu, 2, 2, 7.
1.Comment Off
2.Please Call
3.Urgent
Setup Send
7.Coverpg Setup
4.Confidential
d Press a or b to choose Next Fax:On
(or Next Fax:Off).
Instead of using one of the preset comments,
you can enter two personal messages of your
own, up to 27 characters long. Use the chart
on Entering text in Appendix C of the Basic
User's Guide for help entering characters.
Press OK.
e Press a or b to choose a comment.
Press OK.
f Enter two digits to show the number of
pages you are sending.
5.(User Defined)
6.(User Defined)
Press OK.
For example, enter 0, 2 for 2 pages or
0, 0 to leave the number of pages blank.
If you make a mistake, press d or Clear
to back up and re-enter the number of
pages.
Composing your own comments
3
You can set up two comments of your own.
a Make sure you are in Fax mode
b Press Menu, 2, 2, 8.
.
Send a cover page for all faxes
3
You can set the machine to send a cover
page whenever you send a fax.
Setup Send
8.Coverpage Msg
a Make sure you are in Fax mode
b Press Menu, 2, 2, 7.
.
c Press a or b to choose 5.or 6.to store
your own comment.
Press OK.
Setup Send
7.Coverpg Setup
19
Chapter 3
c Press a or b to choose On(or Off).
Press OK.
Polling overview
3
Polling lets you set up your machine so other
people can receive faxes from you, but they
pay for the call. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature
needs to be set up on both machines for this
d Press a or b to choose a comment.
Press OK.
Using a printed cover page
3
If you want to use a printed cover page that
you can write on, you can print the sample
page and attach it to your fax.
to work. Not all fax machines support polling.
Polled transmit
3
a Make sure you are in Fax mode
b Press Menu, 2, 2, 7.
.
Polled transmit lets you set up your machine
to wait with a document so another fax
machine can call and retrieve it.
Setup Send
7.Coverpg Setup
Setup for polled transmit
3
c Press a or b to choose Print Sample.
Press OK.
a Make sure you are in Fax mode
.
d Press Start.
b Load your document.
c Press Menu, 2, 2, 6.
e After the machine prints a copy of your
cover page, press Stop/Exit.
Setup Send
6.Polled TX
d Press a or b to choose On(or Off).
Press OK.
e Press 2 to choose 2.Noif you do not
want to enter more settings when the
LCD asks you the following message:
Other Settings
1.Yes 2.No
f Press Start.
g If you are using the scanner glass, the
LCD will prompt you to choose one of
the options below:
Next Page?
1.Yes 2.No(Send)
Press 1 to send another page.
Press 2 or Start to send the
document.
20
Sending a fax
h Place the next page on the scanner
h for each additional page.
The document will be stored in memory
and wait to be polled.
Note
3
The document will be stored and can be
retrieved from any other fax machine until
you delete the fax from memory.
To delete the fax from memory, press
21
Receiving a fax
4
4
d Press a or b to choose Onor Off.
Remote Fax Options
4
Press OK.
Backup Print
On
Remote Fax Options let you receive faxes
while you are away from the machine.
You can use only one Remote Fax Option at
a time.
e Press Stop/Exit.
IMPORTANT
Fax Forwarding
4
If you choose Backup Print On, the
machine will also print the fax at your
machine so you will have a copy. This is a
safety feature in case if there is a power
failure before the fax is forwarded or a
problem at the receiving machine.
(For MFC-7360 and MFC-7460DN )
The faxes stored in the machine’s memory
will be deleted.
The Fax Forwarding feature lets you
automatically forward your received faxes to
another machine.
a Press Menu, 2, 5, 1.
Remote Fax Opt
1.Fwd/Page/Store
b Press a or b to choose Fax Forward.
Press OK.
The LCD will ask you to enter the fax
number you want your faxes to be
forwarded to.
c Enter the forwarding number using the
dial pad (up to 20 digits), a One Touch
key or (Address Book) and the
three-digit location.
Press OK.
Note
• If you store a Group on a One Touch key
or a Speed Dial location, the faxes will be
forwarded to multiple fax numbers.
• You can also enter an E-mail address if
your machine has been configured for the
Internet Fax feature. (For details about
Internet Fax, see the Network User’s
Guide. For information about Fax Forward
to E-mail, see the Brother Solutions
22
Receiving a fax
Paging
4
Fax Storage
4
When Paging is chosen, the machine dials
the cell phone number you programmed. This
activates your cell phone or pager so you will
know that you have a fax message in the
machine’s memory.
The Fax Storage feature lets you store your
received faxes in the machine’s memory. You
can retrieve stored fax messages from a fax
machine at another location using the remote
retrieval commands. (See Retrieving fax
automatically print a copy of the stored fax.
a Press Menu, 2, 5, 1.
Remote Fax Opt
1.Fwd/Page/Store
a Press Menu, 2, 5, 1.
4
Remote Fax Opt
1.Fwd/Page/Store
b Press a or b to choose Paging.
Press OK.
b Press a or b to choose Fax Storage.
Press OK.
c Enter your cell phone number followed
by # # (up to 20 digits). Press OK.
Do not include the area code if it is the
same as that of your machine.
For example, press
c Press Stop/Exit.
PC-Fax Receive
4
1 8 0 0 5 5 5 1 2 3 4 # #.
If you turn on the PC-Fax Receive feature
your machine will store received faxes in
memory and send them to your PC
automatically. You can then use your PC to
view and store these faxes.
d Do one of the following:
If your pager needs a PIN, enter the
PIN, press #, press Redial/Pause,
enter your fax number followed by ##
(up to 20 digits). Press OK. (For
example, press:
Even if you have turned off your PC (at night
or on the weekend, for example), your
machine will receive and store your faxes in
its memory. The LCD will show the number of
stored faxes received, for example: PC Fax
Msg:001
1 2 3 4 5 # Redial/Pause 1 8 0 0 5 5
5 6 7 8 9 # #)
If you do not need a PIN, press OK.
If you are programming a cell phone
number, press OK.
When you start your PC and the PC-Fax
Receiving software runs, your machine
transfers your faxes to your PC automatically.
e Press Stop/Exit.
For PC-Fax Receive to work you must have
the PC-FAX Receive software running on
your PC. (For details, see PC-FAX receiving
in the Software User’s Guide.)
Note
• If you have set Paging, a backup copy will
automatically be printed at the machine.
• You cannot change a Paging or PIN
number remotely.
If you choose Backup Print On, the machine
will also print the fax.
a Press Menu, 2, 5, 1.
Remote Fax Opt
1.Fwd/Page/Store
23
Chapter 4
b Press a or b to choose PC Fax
• If your machine has a problem and is
unable to print faxes in memory, you can
use this setting to transfer your faxes to a
PC. (For details, see Error and
Receive.
Press OK.
c The LCD shows a reminder to start the
PC-FAX Receive program on your
computer. If you have started the
PC-FAX Receive program, press OK. If
you have not started the PC-FAX
Receive program, see PC-FAX
maintenance messages in Appendix B of
the Basic User's Guide.)
• PC-Fax Receive is not supported in Mac
OS. (See PC-FAX receiving in the
Software User’s Guide.)
receiving in the Software User’s Guide.
Changing Remote Fax
Options
d Press a or b to choose <USB>or your
computer name if the machine is
connected to a network*. (* Network
models only)
4
If received faxes are left in your machine’s
memory when you change to another
Remote Fax Option, the LCD will ask you the
following message:
Select ab or OK
<USB>
Press OK.
Erase All Fax?
1.Yes 2.No
e Press a or b to choose Onor Off.
Backup Print
Off
or
Press OK.
Print All Fax?
1.Yes 2.No
f Press Stop/Exit.
If you press 1, faxes in the memory will be
erased or printed before the setting
IMPORTANT
changes. If a backup copy has already
been printed it will not be printed again.
If you choose Backup Print On, the
machine will also print the fax at your
machine so you will have a copy. This is a
safety feature in case if there is a power
failure before the fax is forwarded or a
problem at the receiving machine.
(For MFC-7360 and MFC-7460DN )
The faxes stored in the machine’s memory
will be deleted.
If you press 2, faxes in the memory will not
be erased or printed and the setting will be
unchanged.
If received faxes are left in the machine’s
memory when you change to PC Fax
Receivefrom another remote fax option
(Fax Forward, Pagingor Fax Storage),
the LCD will ask you the following message:
Send Fax to PC?
1.Yes 2.No
Note
• Before you can set up PC-Fax Receive
you must install the MFL-Pro Suite
software on your PC. Make sure your PC
is connected and turned on. (For details
see PC-FAX receiving in the Software
User’s Guide.)
If you press 1, faxes in the memory will be
sent to your PC before the setting
changes. Faxes in the memory will be sent
to your PC when the PC-Fax Receive icon
is active on your PC. (See the Software
User’s Guide.)
24
Receiving a fax
If you press 2, faxes in the memory will not
be erased or transferred to your PC and
the setting will be unchanged.
Remote retrieval
4
The remote retrieval feature lets you retrieve
your stored fax messages when you are not
at the machine. You can call your machine
from any touch tone telephone or fax
machine, then use the Remote Access Code
to retrieve your messages.
The LCD will ask you the following message:
Backup Print
On
Press a or b to choose Onor Off.
Press OK.
Setting a Remote Access Code
4
Press Stop/Exit.
4
The Remote Access Code feature lets you
access the remote retrieval features when
you are away from your machine. Before you
use the remote access and retrieval features,
you have to set up your own code. The
default code is an inactive code: – – –l.
IMPORTANT
If you choose Backup Print On, the
machine will also print the fax at your
machine so you will have a copy. This is a
safety feature in case if there is a power
failure before the fax is forwarded or a
problem at the receiving machine.
(For MFC-7360 and MFC-7460DN )
The faxes stored in the machine’s memory
will be deleted.
a Press Menu, 2, 5, 2.
Remote Fax Opt
2.Remote Access
b Enter a three-digit code using the
numbers 0 – 9, l or #.
Press OK.
c Press Stop/Exit.
Turning off Remote Fax Options
4
a Press Menu, 2, 5, 1.
Note
DO NOT use the same code used for your
Fax Receive Code (l51) or Telephone
Answer Code (#51). (See Using Remote
Codes in Chapter 6 of the Basic User's
Guide.)
Remote Fax Opt
1.Fwd/Page/Store
b Press a or b to choose Off.
Press OK.
Note
You can change your code at any time. If you
want to make your code inactive, press Clear
setting – – –l.
The LCD will give you options if there are
received faxes still in your machine’s
memory. (See Changing Remote Fax
Using your Remote Access Code
4
c Press Stop/Exit.
a Dial your fax number from a telephone
or another fax machine using touch
tone.
b When your machine answers,
immediately enter your Remote Access
Code (3 digits followed by l).
25
Chapter 4
c The machine signals if it has received
d Wait for a long beep, and then use the
dial pad to enter the number of the
remote fax machine where you want
your fax messages sent, followed by ##
(up to 20 digits).
messages:
No beeps
No messages received.
1 long beep
e Hang up after you hear your machine
beep. Your machine will call the other
machine, which will then print your fax
messages.
Fax message received.
d The machine gives two short beeps to
tell you to enter a command (See
The machine will hang up if you wait
longer than 30 seconds before entering
a command. If you enter an invalid
command the machine will beep three
times.
Note
You can insert a pause in a fax number by
using the # key.
Changing the Fax Forwarding number
4
You can change the default setting of your fax
forwarding number from another telephone or
fax machine using touch tone.
e Press 9 0 to reset the machine when you
have finished.
f Hang up.
a Dial your fax number from a telephone
or another fax machine using touch
tone.
Note
If your machine is set to Manualmode,
you can still access the remote retrieval
features. Dial the fax number as normal
and let the machine ring. After
100 seconds you will hear a long beep to
tell you to enter the remote access code.
You will then have 30 seconds to enter the
code.
b When your machine answers, enter
your Remote Access Code (3 digits
followed by l). If you hear one long
beep, you have messages.
c When you hear two short beeps, use the
dial pad to press 9 5 4.
d Wait for a long beep, and then use the
dial pad to enter the new number of the
remote fax machine where you want
your fax messages forwarded followed
by ## (up to 20 digits).
Retrieving fax messages
4
a Dial your fax number from a telephone
or another fax machine using touch
tone.
e Press 9 0 to reset the machine when you
b When your machine answers,
immediately enter your Remote Access
Code (3 digits followed by l). If you hear
one long beep, you have messages.
have finished.
f Hang up after you hear your machine
beep.
c When you hear two short beeps, use the
dial pad to press 9 6 2.
Note
You can insert a pause in a fax number by
using the # key.
26
Receiving a fax
Remote fax commands
4
Follow the commands below to access features when you are away from the machine. When you
call the machine and enter your Remote Access Code (3 digits followed by l), the system will give
two short beeps and you must enter a remote command.
Remote commands
95 Change the fax forwarding,
Operation details
paging or fax storage settings
1 OFF
You can choose Offafter you have retrieved or erased all your
messages.
4
2 Fax Forwarding
3 Paging
One long beep means the change is accepted. If you hear three
short beeps, you cannot make the change because something
has not been set up (for example, a fax forwarding or paging
number has not been registered). You can register your fax
forwarding number by entering 4. (See Changing the Fax
number, fax forwarding will work.
4 Fax Forwarding number
6 Fax Storage
96
Retrieve a fax
2 Retrieve all faxes
Enter the number of a remote fax machine to receive stored fax
3 Erase faxes from the memory
If you hear one long beep, fax messages have been erased
from the memory.
97
98
Check the receiving status
1 Fax
You can check whether your machine has received any faxes.
If yes, you will hear one long beep. If no, you will hear three
short beeps.
Change the Receive Mode
1 External TAD
2 Fax/Tel
If you hear one long beep, your change has been accepted.
3 Fax Only
90
Exit
Press 9 0 to exit remote retrieval. Wait for the long beep, then
replace the handset.
27
Chapter 4
Additional receiving
operations
Note
When Duplex is turned on incoming faxes
will automatically be reduced to fit the size
of paper in the paper tray.
4
Printing a reduced incoming
fax
4
Setting the Fax Receive
Stamp
4
If you choose On, the machine automatically
reduces each page of an incoming fax to fit on
one page of Letter, A4, Legal or Folio size
paper.
You can set the machine to print the received
date and time in the top center of each
received fax page.
The machine calculates the reduction ratio by
using the page size of the fax and your Paper
Size setting (Menu, 1, 2, 2).
a Make sure you are in Fax mode
b Press Menu, 2, 1, 8.
.
a Make sure you are in Fax mode
b Press Menu, 2, 1, 5.
.
Setup Receive
8.Fax Rx Stamp
c Press a or b to choose Onor Off.
Press OK.
Setup Receive
5.Auto Reduction
c Press a or b to choose Onor Off.
Press OK.
d Press Stop/Exit.
Note
d Press Stop/Exit.
• The received time and date will not appear
when using Internet Fax.
Duplex (2-sided) printing for
Fax mode
(MFC-7460DN and MFC-7860DW)
• Make sure you have set the current date
and time in the machine. (See the Quick
Setup Guide.)
4
Your machine can automatically print
received faxes onto both sides of the paper
when Duplex is set to On.
Receiving a fax at the end of a
conversation
4
You can use A4 size of paper for this function
At the end of a conversation you can ask the
other party to send you a fax before you both
hang up.
2
(60 to 105 g/m ).
a Make sure you are in Fax mode
b Press Menu, 2, 1, 9.
.
a Ask the other party to place the
document in their machine and to press
the Start or Send key.
Setup Receive
9.Duplex
b When you hear the CNG tones (slowly
repeating beeps), press Start.
c Press a or b to choose On(or Off).
Press OK.
c Press 2 to receive a fax.
d Press Stop/Exit.
28
Receiving a fax
d Replace the external handset.
Receiving faxes into memory
when the paper tray is empty
4
Setting the Print Density
4
As soon as the paper tray becomes empty
during fax reception, the LCD shows No
Paperand begins receiving faxes into the
machine’s memory. Put some paper in the
paper tray. (See Loading paper and print
media in Chapter 2 of the Basic User's
Guide.)
You can adjust the Print Density setting to
make your printed pages darker or lighter.
a Make sure you are in Fax mode
b Press Menu, 2, 1, 6.
.
4
The machine will carry on receiving the fax,
with the remaining pages being stored in
memory, if enough memory is available.
Setup Receive
6.Print Density
c Press c to make the print darker.
Or, press d to make the print lighter.
Press OK.
Incoming faxes will continue to be stored in
the memory until the memory becomes full or
paper is loaded in the paper tray. When the
memory is full the machine will stop
automatically answering calls. To print the
faxes, put fresh paper in the tray and press
Start.
d Press Stop/Exit.
Printing a fax from the
memory
4
If you are using the Fax Storage feature
(Menu, 2, 5, 1), you can still print a fax from
the memory when you are at your machine.
a Press Menu, 2, 5, 3.
Remote Fax Opt
3.Print Fax
b Press Start.
c Press Stop/Exit.
29
Chapter 4
Stop polling
4
Polling overview
4
To cancel the polling process, Stop/Exit
while the machine is dialing.
Polling lets you set up your machine so other
people can receive faxes from you, but they
pay for the call. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature
needs to be set up on both machines for this
To cancel all sequential polling receive jobs,
to work. Not all fax machines support polling.
Polling receive
4
Polling receive lets you call another fax
machine to receive a fax.
a Make sure you are in Fax mode
b Press Menu, 2, 1, 7.
.
Setup Receive
7.Polling RX
c Enter the fax number you are polling.
Press Start.
The LCD will show Dialing.
Sequential polling
4
Sequential polling lets you request
documents from several fax machines in one
operation. Afterwards, a Sequential Polling
Report will be printed.
a Make sure you are in Fax mode
b Press Menu, 2, 1, 7.
.
Setup Receive
7.Polling RX
c Specify the fax machines you want to
poll by using One Touch, Speed Dial,
Search, a Group or the dial pad. You
must press OK between each location.
Press OK.
d Press Start.
The machine polls each number or
Group number in turn for a document.
30
Dialing and storing numbers
5
5
Two-line telephone system
5
Telephone line
services
A two-line telephone system is nothing more
than two separate telephone numbers on the
same wall outlet. The two telephone numbers
can be on separate jacks (RJ11) or combined
into one jack (RJ14). Your machine must be
plugged into an RJ11 jack. RJ11 and RJ14
jacks may be equal in size and appearance
and both may contain four wires (black, red,
green, yellow). To test the type of jack, plug in
a two-line telephone and see if it can access
both lines. If it can, you must separate the line
for your machine.
5
For Fax/Tel mode only
5
When the machine is in Fax/Tel mode, it will
use the F/T Ring Time
(pseudo/double-ringing) to alert you to pick
up a voice call.
5
Lift the external telephone’s handset, and
then press Hook to answer.
If you are at an extension telephone, you will
need to lift the handset during the F/T Ring
Time and then press #51 between the
pseudo/double rings. If no one is on the line,
or if someone wants to send you a fax, send
Converting telephone wall outlets
5
There are three ways to convert to an RJ11
jack. The first two ways may require
assistance from the telephone company. You
can change the wall outlets from one RJ14
jack to two RJ11 jacks. Or, you can have an
RJ11 wall outlet installed and slave or jump
one of the telephone numbers to it.
the call back to the machine by pressing l51.
Special line considerations
5
The third way is the easiest: Buy a triplex
adapter. You can plug a triplex adapter into
an RJ14 outlet. It separates the wires into two
separate RJ11 jacks (Line 1, Line 2) and a
third RJ14 jack (Lines 1 and 2). If your
machine is on Line 1, plug the machine into
L1 of the triplex adapter. If your machine is on
Line 2, plug it into L2 of the triplex adapter.
Roll over telephone lines
5
A roll over telephone system is a group of two
or more separate telephone lines that pass
incoming calls to each other if they are busy.
The calls are usually passed down or “rolled
over” to the next available telephone line in a
preset order.
Your machine can work in a roll over system
as long as it is the last number in the
sequence, so the call cannot roll away. Do not
put the machine on any of the other numbers;
when the other lines are busy and a second
fax call is received, the fax call would be
transferred to a line that does not have a fax
machine. Your machine will work best on a
dedicated line.
RJ14
RJ11
RJ14
31
Chapter 5
You can keep two-line telephones on other
wall outlets as always. There are two ways to
add a two-line telephone to the machine’s
wall outlet. You can plug the telephone line
cord from the two-line telephone into the
L1+L2 jack of the triplex adapter. Or, you can
plug the two-line telephone into the TEL jack
of the two-line TAD.
Installing machine, external two-line
TAD and two-line telephone
5
When you are installing an external two-line
telephone answering device (TAD) and a
two-line telephone, your machine must be
isolated on one line at both the wall jack and
at the TAD. The most common connection is
to put the machine on Line 2, which is
explained in the following steps. The back of
the two-line TAD must have two telephone
jacks: one labeled L1 or L1/L2, and the other
labeled L2. You will need at least three
telephone line cords, the one that came with
your machine and two for your external
two-line TAD. You will need a fourth line cord
if you add a two-line telephone.
a Place the two-line TAD and the two-line
telephone next to your machine.
b Plug one end of the telephone line cord
for your machine into the L2 jack of the
triplex adapter. Plug the other end into
the LINE jack on the back of the
machine.
c Plug one end of the first telephone line
cord for your TAD into the L1 jack of the
triplex adapter. Plug the other end into
the L1 or L1/L2 jack of the two-line TAD.
d Plug one end of the second telephone
line cord for your TAD into the L2 jack of
the two-line TAD. Plug the other end into
the EXT. jack on the back side of the
machine.
1
2
3
4
1
2
3
4
Triplex Adapter
Two Line Telephone
External Two Line TAD
Machine
32
Dialing and storing numbers
Additional dialing
operations
Additional ways to
store numbers
5
5
Dialing access codes and
credit card numbers
Setting up Groups for
Broadcasting
5
5
You can combine more than one Quick Dial
number when you dial. This feature may be
useful if you need to dial an access code for
a cheaper rate from another long distance
carrier.
If you often want to send the same fax
message to many fax numbers you can set
up a Group.
Groups are stored on a One Touch key or a
Speed Dial number. Each Group uses up a
One Touch key or a Speed Dial location. You
can then send the fax message to all the
numbers stored in a Group just by pressing a
One Touch key or entering a Speed Dial
number, and then pressing Start.
For example, you might have stored ‘555’ on
Speed Dial #003 and ‘7000’ on Speed Dial
#002. You can use them both to dial
5
‘555-7000’ if you press the following keys:
Press
Press
(Address Book) 003.
Before you can add numbers to a Group, you
need to store them as One Touch or Speed
Dial numbers. You can have up to 8 small
Groups, or you can assign up to 207 numbers
to one large Group.
(Address Book) 002 and Start.
Numbers can be added manually by entering
them on the dial pad:
Press
(Address Book) 003, 7001 (on the
a Press Menu, 2, 3, 3.
dial pad), and Start.
Address Book
3.Setup Groups
This would dial ‘555–7001’. You can also add
a pause by pressing Redial/Pause key.
b Choose the One Touch key or Speed
Dial location where you want to store the
Group.
Press a One Touch key.
Press
(Address Book) and then
enter the three-digit Speed Dial
location.
Press OK.
c Use the dial pad to enter a Group
number (1 to 8).
Press OK.
d To add One Touch or Speed Dial
numbers follow the instructions below:
For One Touch numbers, press the
One Touch keys one after the other.
33
Chapter 5
For Speed Dial numbers, press
(Address Book) and then enter the
three-digit Speed Dial location.
The LCD will display your chosen One
Touch numbers with a l and Speed Dial
numbers with a # (for example l006,
#009).
e Press OK when you have finished
adding numbers.
f Do one of the following:
Enter the name using the dial pad
(up to 15 characters). Use the chart
on Entering text in Appendix C of the
Basic User's Guide to help you enter
letters.
Press OK.
Press OK to store the Group without
a name.
g If you want to save a fax resolution along
with the number, choose one of the
options below:
To store the fax resolution,
press a or b to select Std, Fine,
S.Fineor Photo.
Press OK.
Press OK if you do not want to
change the default resolution.
h Do one of the following:
To store another Group for
To finish storing Groups for
broadcasting, press Stop/Exit.
34
Dialing and storing numbers
If you downloaded IFAX and E-mail options (MFC-7460DN and MFC-7860DW)
Options for Setting Up Groups
5
The following chart shows the additional selections for setting up Group numbers after you
download the IFAX and E-mail options for MFC-7460DN and MFC-7860DW.
Step 1
Step 2
Step 3
Select
Step 4
Step 5
Step 6
Step 7
Enter
Group
Location
Enter
Group
Number
AddStored Enter
Select Resolution Select File
type
Registration One Touch Group
Type
and Speed Name
Dial
Numbers
to the
Group
5
One Touch (1 to 8)
or
Speed Dial
Fax/IFAX
Email
Fax
(Name)
Std, Fine,
—
Number or Press OK.
E-mail
Address
S.Fine , Photo
E-mail
100dpi, 200dpi, PDF, SPDF
300dpi, 600dpi
Color PDF Address
Email
Color JPG
100dpi, 200dpi,
300dpi, 600dpi
—
Email
Color XPS
100dpi, 200dpi,
300dpi, 600dpi
—
EmailGray
PDF
100dpi, 200dpi, PDF, SPDF
300dpi
EmailGray
JPG
100dpi, 200dpi,
300dpi
—
EmailGray
XPS
100dpi, 200dpi,
300dpi
—
Email B&W
PDF
200dpi,
200x100dpi
PDF, SPDF
Email B&W
TIFF
200dpi,
200x100dpi
—
1
S.Finedoes not appear if you add E-mail address in step 4.
a Press Menu, 2, 3, 3.
Press
(Address Book) and then
enter the three-digit Speed Dial
location.
b Choose the One Touch key or Speed
Dial location where you want to store the
Group.
Press OK.
Press a One Touch key.
35
Chapter 5
c Use the dial pad to enter a Group
number (1 to 8).
h
To choose the fax/scan resolution for the
Group number, go to the appropriate next
step, as shown in the following table.
Press OK.
d Press a or b to select one of the
following:
Option selected in Go to step
Fax/IFAX
Fax/IFAX
Email Color PDF
Email Color JPG
Email Color XPS
Email Gray PDF
Email Gray JPG
Email Gray XPS
Email B&W PDF
Email B&W TIFF
Press OK.
Email Color PDF
Email Color JPG
Email Color XPS
Email Gray PDF
Email Gray JPG
Email Gray XPS
Email B&W PDF
Email B&W TIFF
e To add One Touch or Speed Dial
numbers follow the instructions below:
i Press a or b to select Std, Fine,
For One Touch numbers, press the
S.Fine or Photo.
One Touch keys one after the other.
1
For Speed Dial numbers, press
S.Fine does not appear if you added an E-mail
(Address Book) and then enter the
three-digit Speed Dial location.
j Press a or b to select 100dpi, 200dpi,
300dpior 600dpi.
The LCD will display your chosen
One Touch numbers with a l and
Speed Dial numbers with a # (for
example l006, #009).
Press OK.
If you chose Email Color PDF, go
If you chose Email Color JPGor
Note
When you include E-mail numbers all the
other numbers in the Group must be E-
mail numbers.
k Press a or b to select 100dpi, 200dpi
or 300dpi.
Press OK.
f Press OK when you have finished
If you chose Email Gray PDF, go
adding numbers.
g Do one of the following:
If you chose Email Gray JPGor
Enter the name using the dial pad
(up to 15 characters). Use the chart
on Entering text in Appendix C of the
Basic User's Guide to help you enter
letters.
l Press a or b to select 200dpior
200x100dpi.
Press OK.
If you chose Email B&W PDF, go to
Press OK.
Press OK to store the Group without
If you chose Email B&W TIFF, go
a name.
36
Dialing and storing numbers
m Select the PDF type from PDFor SPDF
(Secure PDF) that will be used to send
to your PC.
Note
If the Group number you are trying to
change has been set to a fax forwarding
number, the LCD will ask you if you want
to change the name or number.
n Press Stop/Exit.
Note
c Do one of the following:
• When you do a broadcast and you have
saved a scan profile along with the
number or E-mail address, the scan profile
of the One-Touch, Speed-Dial or Group
number you chose first will be applied to
the broadcast.
To change the stored Group
To exit without making a change,
press Stop/Exit.
5
G01:*001*002#001
1.Change 2.Clear
• For details about the file format, see the
Software User’s Guide.
d Add or delete One Touch and Speed
Dial numbers by following the
instructions below:
and added One-Touch or Speed-Dial
numbers that are stored as 'IFAX', you
cannot select S.Fine.
To add One Touch numbers, press
d or c to position the cursor just after
the last number. Then press the One
Touch key of the number you want to
add.
Changing Group numbers
5
If you try to change a Group number, the LCD
will show the name or number already stored
there.
To add Speed Dial numbers, press
d or c to position the cursor just after
the last number. Then press
(Address Book) and enter the
a Press Menu, 2, 3, 3.
three-digit Speed Dial location of the
number you want to add.
Address Book
3.Setup Groups
To delete One Touch or Speed Dial
numbers, press d or c to position the
cursor under the number you want to
delete, and then press Clear.
b Choose the One Touch key or Speed
Dial number where the Group number is
stored.
Do one of the following:
Press OK.
Press the One Touch key.
e Edit the name as follows:
Press
(Address Book) and then
To edit the name, press d or c to
enter the three-digit Speed Dial
number.
position the cursor under the
character you want to change. Then
press Clear to delete it, and enter the
correct character using the dial pad.
Press OK.
When you have finished editing,
press OK.
37
Chapter 5
f If you want to change the fax resolution
for the Group, press a or b to choose the
resolution you want.
d Press a or b to select one of the
following:
Fax/IFAX
Press OK.
Email Color PDF
Email Color JPG
Email Color XPS
Email Gray PDF
Email Gray JPG
Email Gray XPS
Email B&W PDF
Email B&W TIFF
Press OK.
g Press Stop/Exit.
If you downloaded IFAX and E-mail
options
(MFC-7460DN and MFC-7860DW)
5
If you try to change a Group number, the LCD
will show the name or number already stored
there.
e
Add or delete One Touch or Speed Dial
numbers by following the instructions below:
a Press Menu, 2, 3, 3.
To add One Touch numbers,
press d or c to position the cursor
just after the last number. Then press
the One Touch key of the number
you want to add.
Address Book
3.Setup Groups
b Choose the One Touch key or Speed
Dial number where the Group number is
stored.
To add Speed Dial numbers,
press d or c to position the cursor
just after the last number. Then press
Do one of the following:
Press the One Touch key.
(Address Book) and enter the
Press
(Address Book) and then
three-digit Speed Dial location of the
number you want to add.
enter the three-digit Speed Dial
number.
To delete One Touch or Speed Dial
numbers, press d or c to position the
cursor under the number you want to
delete, and then press Clear.
Press OK.
Note
If the Group number you are trying to
change has been set to a fax forwarding
number, the LCD will ask you if you want
to change the name or number.
Press OK.
f Edit the name as follows:
To edit the name, press d or c to
position the cursor under the
c Do one of the following:
character you want to change. Then
press Clear to delete it, and enter the
correct character using the dial pad.
To change the stored Group
To exit without making a change,
press Stop/Exit.
When you have finished editing,
press OK.
G01:*001*002#001
1.Change 2.Clear
38
Dialing and storing numbers
g If you want to change the fax resolution
for the Group, press a or b to choose the
resolution you want.
Press OK. For details, follow the
Options for Setting Up Groups. (See
h Press Stop/Exit.
Deleting Group numbers
5
If you try to delete a Group number, the LCD
will show the stored Group name or number.
5
a Press Menu, 2, 3, 3.
Address Book
3.Setup Groups
b Choose the One Touch key or Speed
Dial number where the Group is stored.
Do one of the following:
Press the One Touch key.
Press
(Address Book) and then
enter the three-digit Speed Dial
number.
Press OK.
Note
If the One Touch or Speed Dial number you
are trying to delete has been set to a fax
forwarding number, the LCD will ask you if
you want to change the name or number.
c To delete the Group, press 2.
G01:*001*002#001
1.Change 2.Clear
d Do one of the following:
To delete the Group, press 1.
To exit without deleting the Group,
press 2.
Erase This Data?
1.Yes 2.No
e Press Stop/Exit.
39
Printing reports
6
6
d Press Stop/Exit.
Fax reports
6
If you choose 6, 12, 24 hours, 2 or 7 days, the
machine will print the report at the selected
time and then erase all jobs from its memory.
If the machine’s memory becomes full with
200 jobs before the time you chose has
passed, the machine will print the journal
early and then erase all jobs from memory.
Some fax reports (transmission verification
and fax journal) can be printed automatically
and manually.
Transmission verification
report
6
If you want an extra report before it is due to
print, you can print it manually without erasing
the jobs from memory.
You can use the Transmission Verification
Report as proof that you sent a fax. (For
details about how to set up the type of report
you want, see Transmission Verification
Report in Chapter 4 of the Basic User's
Guide.)
Fax Journal
6
You can set the machine to print a fax journal
(activity report) at specific intervals (every
50 faxes, 6, 12 or 24 hours, 2 or 7 days). The
default setting is Every 50 Faxes, this
means that your machine will print the journal
when the machine has stored 50 jobs.
If you set the interval to Off, you can still print
the report by following the steps on the next
page.
a Press Menu, 2, 4, 2.
Report Setting
2.Journal Period
b Press a or b to choose an interval.
Press OK.
If you choose 7 days, you will be asked
to choose a day when you want the
7 day countdown to begin.
If you choose Every 50 Faxes, the
LCD shows Accepted. Then go to
c Enter the time to begin printing, in
24 hour format.
For example: enter 19:45 for 7:45 PM.
Press OK.
40
Printing reports
How to print a report
6
Reports
6
The following reports are available:
a For MFC-7360 and MFC-7460DN,
press Menu, 4.
1 Transmission
For MFC-7860DW, press Menu, 5.
Displays the Transmission Verification
Report for your last outgoing 200 faxes
and prints the last report.
b Do one of the following:
Press a or b to choose the report you
2 Help List
want.
Prints a list of commonly used functions to
help you program your machine.
Press OK.
Enter the number of the report you
want to print. For example, press 2 to
print the Help List.
3 Tel Index List
Prints a list of names and numbers stored
in the One Touch and Speed Dial memory
in numerical or alphabetical order.
c Press Start.
6
4 Fax Journal
d Press Stop/Exit.
Prints a list of information about your last
200 incoming and outgoing faxes.
(TX: transmit.) (RX: receive.)
5 User Settings
Print a list of your current settings.
6 Network Config(Network models only)
Lists your network settings.
7 WLAN Report(MFC-7860DW)
Prints the result of wireless LAN
connectivity diagnosis.
41
Making copies
7
7
Enlarging or reducing the
image copied
Copy settings
7
7
When you want to quickly change the copy
settings temporarily for the next copy, use the
temporary COPY keys. You can use different
combinations.
You can choose the following enlargement or
reduction ratios:
Press
100%*
MFC-7360
7
97% LTRiA4
94% A4iLTR
91% Full Page
85% LTRiEXE
83% LGLiA4
78% LGLiLTR
70% A4iA5
50%
MFC-7460DN and MFC-7860DW
7
Custom(25-400%)
Auto
The machine returns to its default settings
one minute after copying, unless you have
set the Mode Timer to 30 seconds or less.
200%
141% A5iA4
104% EXEiLTR
To change a setting, press the temporary
COPY keys. You can use Options,
* The factory setting is shown in Bold with an
asterisk.
Enlarge/Reduce or Duplex .
When you are finished choosing settings,
Autosets the machine to calculate the
press Start.
reduction ratio that best fits the size of paper.
1
For MFC-7460DN and MFC-7860DW
Autois only available when using the ADF.
Custom(25-400%)allows you to enter a
ratio from 25%to 400%.
Stop copying
7
To enlarge or reduce the next copy follow the
instructions below:
To stop copying, press Stop/Exit.
a Make sure you are in Copy mode
b Load your document.
.
c Use the dial pad to enter the number of
copies (up to 99).
d Press Enlarge/Reduce.
42
Making copies
e Do one of the following:
Press a or b to choose the
enlargement or reduction ratio you
want.
Press OK.
Press a or b to choose Custom(25-
400%).
Press OK.
Use the dial pad to enter an
enlargement or reduction ratio from
25%to 400%. (For example, press
5 3 to enter 53%.)
Press OK.
f Press Start.
Note
7
Page Layout Options 2 in 1 (P), 2 in 1 (L),
2 in 1 (ID), 4 in 1 (P) and 4 in 1 (L) are not
available with Enlarge/Reduce.
43
Chapter 7
Using the Options key
7
Make sure you are in Copy mode. Use the Options key to quickly set the following copy settings
temporarily for the next copy.
Press
Menu selections
Options
Page
Press a or b, then press OK
Press a, b, d or c, then press OK
Quality
Auto*
Text
Photo
Graph
Stack*
Stack/Sort
(Appears when the document is Sort
in the ADF)
Brightness
-onnnn+
-nonnn+
-nnonn+*
-nnnon+
-nnnno+
Contrast
-onnnn+
-nonnn+
-nnonn+*
-nnnon+
-nnnno+
Page Layout
Off(1 in 1)*
2 in 1 (P)
2 in 1 (L)
2 in 1 (ID)
4 in 1 (P)
4 in 1 (L)
The factory settings are shown in Bold with an asterisk.
44
Making copies
Improving copy quality
7
Sorting copies using the ADF
7
You can choose from a range of quality
settings. The default setting is Auto.
You can sort multiple copies. Pages will be
stacked in the order 1 2 3, 1 2 3, 1 2 3, and so
on.
Auto
Auto is the recommended mode for
ordinary printouts. Suitable for documents
that contain both text and photographs.
a Make sure you are in Copy mode
b Load your document in the ADF.
.
Text
c Use the dial pad to enter the number of
Suitable for documents containing only
text.
copies (up to 99).
d Press Options.
Photo
Press a or b to choose Stack/Sort.
Press OK.
Suitable for copying photographs.
Graph
e Press a or b to choose Sort.
Press OK.
Suitable for copying receipts.
To temporarily change the quality setting,
follow the steps below:
7
f Press Start.
a Make sure you are in Copy mode
b Load your document.
.
Adjusting Contrast and
Brightness
7
c Use the dial pad to enter the number of
Contrast
7
copies (up to 99).
Adjust the contrast to help an image look
sharper and more vivid.
d Press Options.
Press a or b to choose Quality.
Press OK.
To temporarily change the contrast setting,
follow the steps below:
e Press a or b to choose Auto, Text,
Photoor Graph.
a Make sure you are in Copy mode
b Load your document.
.
Press OK.
f Press Start.
To change the default setting, follow the
c Use the dial pad to enter the number of
copies (up to 99).
steps below:
d Press Options.
Press a or b to choose Contrast.
Press OK.
a Press Menu, 3, 1.
Copy
1.Quality
e Press d or c to increase or decrease the
b Press a or b to choose the copy quality.
Press OK.
contrast.
Press OK.
c Press Stop/Exit.
f Press Start.
45
Chapter 7
To change the default setting follow the steps
below:
Making N in 1 copies
(page layout)
7
a Press Menu, 3, 3.
You can reduce the amount of paper used
when copying by using the N in 1 copy
feature. This allows you to copy two or four
pages onto one page. If you want to copy
both sides of an ID card onto one page, see 2
Copy
3.Contrast
b Press d or c to increase or decrease the
contrast.
Press OK.
c Press Stop/Exit.
IMPORTANT
• Please make sure the paper size is set to
Brightness
7
Letter, A4, Legalor Folio.
Adjust the copy brightness to make copies
darker or lighter.
• (P)means Portrait and (L)means
Landscape.
To temporarily change the copy brightness
setting, follow the steps below:
• You cannot use the Enlarge/Reduce
setting with the N in 1 feature.
a Make sure you are in Copy mode
b Load your document.
.
a Make sure you are in Copy mode
b Load your document.
.
c Use the dial pad to enter the number of
copies (up to 99).
c Use the dial pad to enter the number of
copies (up to 99).
d Press Options.
Press a or b to choose Brightness.
Press OK.
d Press Options.
Press a or b to choose Page Layout.
Press OK.
e Press c to make a lighter copy or press
d to make a darker copy.
Press OK.
e Press a or b to choose 2 in 1 (P), 2
in 1 (L), 2 in 1 (ID) , 4 in 1
(P), 4 in 1 (L)or Off(1 in 1).
Press OK.
f Press Start.
To change the default setting follow the steps
1
below:
a Press Menu, 3, 2.
f Press Start to scan the page.
If you placed the document in the ADF,
the machine scans the pages and starts
printing.
Copy
2.Brightness
b Press c to make a lighter copy or press
d to make a darker copy.
Press OK.
If you are using the scanner glass, go
c Press Stop/Exit.
46
Making copies
g After the machine scans the page, press
1 to scan the next page.
If you are copying from the scanner
glass:
7
Next Page?
1.Yes 2.No
Insert your document face down in the
direction shown below:
h Place the next page on the scanner
2 in 1 (P)
glass.
Press OK.
the layout.
2 in 1 (L)
i After all the pages have been scanned,
If you are copying from the ADF:
7
Insert your document face up in the direction
shown below:
4 in 1 (P)
4 in 1 (L)
2 in 1 (P)
7
2 in 1 (L)
4 in 1 (P)
4 in 1 (L)
47
Chapter 7
g Press Start.
The machine scans the other side of the
2 in 1 ID Copy
7
card and prints the page.
You can copy both sides of your identification
card onto one page, keeping the original card
size.
Note
When 2 in 1 ID Copy is chosen, the
machine sets the quality to Photoand the
contrast to +2 (-nnnno+).
Note
You can copy an identification card to the
extent permitted under applicable laws.
See Legal limitations for copying in the
Safety and Legal booklet.
a Press
(COPY).
b Place your identification card face down
on the left side of the scanner glass.
Even if a document is placed in the
ADF, the machine scans the data
from the scanner glass.
c Press Options.
Press a or b to choose Page Layout.
Press OK.
d Press a or b to choose 2 in 1 (ID).
Press OK.
e Press Start.
After the machine scans the first side of
the card, the LCD will display the
following instruction.
Turn over the ID
Then Press Start
f Turn over your identification card and
place it at the left side of the scanner
glass.
48
Making copies
Advanced Duplex Copy
(short edge flip)
Duplex Copying
(1-sided to 2-sided)
(MFC-7460DN and
MFC-7860DW)
7
1 sided i 2 sided S
Portrait
7
If you want to use the duplex copy feature,
load your document in the ADF.
1
1
Duplex Copy (long edge flip)
7
2
1 sided i 2 sided L
Landscape
Portrait
1
1
1
2
1
2
7
a Make sure you are in Copy mode
b Load your document.
.
Landscape
c Enter the number of copies (up to 99)
1
using the dial pad.
1
2
d Press Duplex and a or b to select
1sidedi2sided S.
Duplex
1sidedi2sided Se
a Make sure you are in Copy mode
b Load your document.
.
Press OK.
c Enter the number of copies (up to 99)
e Press Start to copy the document.
using the dial pad.
d Press Duplex and a or b to select
1sidedi2sided L.
Duplex
1sidedi2sided Le
Press OK.
e Press Start to copy the document.
49
Routine maintenance
A
A
Cleaning the outside of the
machine
Cleaning the machine
A
A
Clean the outside and inside of the machine
regularly with a dry, lint-free cloth. When you
replace the toner cartridge or the drum unit,
make sure that you clean the inside of the
machine.
a Turn off the machine’s power switch.
Unplug the telephone line cord first,
disconnect all cables, and then unplug
the power cord from the AC power
outlet.
WARNING
Note
DO NOT use cleaning materials that
contain ammonia, alcohol, any type of
spray, or any type of flammable substance
to clean the outside or inside of the
machine. Doing this may cause a fire or
electrical shock.
(For MFC-7360 and MFC-7460DN) To
prevent you from losing any important
messages, see Transferring your faxes or
Fax Journal report in Appendix B of the
Basic User's Guide.
See To use the product safely in the Safety
and Legal booklet for how to clean the
machine.
b Pull the paper tray completely out of the
machine.
Be careful not to inhale toner.
IMPORTANT
Use neutral detergents. Cleaning with
volatile liquids such as thinner or benzine
will damage the surface of the machine.
50
Routine maintenance
c Wipe the outside of the machine with a
Cleaning the scanner
A
dry, lint-free soft cloth to remove dust.
a Turn off the machine’s power switch.
Unplug the telephone line cord first,
disconnect all cables, and then unplug
the power cord from the AC power
outlet.
Note
(For MFC-7360 and MFC-7460DN) To
prevent you from losing any important
messages, see Transferring your faxes or
Fax Journal report in Appendix B of the
Basic User's Guide.
b Lift the document cover (1).
Clean the white plastic surface (2) and
scanner glass (3) underneath it with a
soft lint-free cloth moistened with water.
d Remove any paper that is in the paper
tray.
1
e Wipe the inside and the outside of the
paper tray with a dry, lint-free soft cloth
to remove dust.
A
2
3
f Re-load the paper and put the paper tray
firmly back in the machine.
g Plug the machine’s power cord back into
the AC power outlet first, connect all
cables, and then plug in the telephone
line cord. Turn on the machine’s power
switch.
51
c In the ADF unit, clean the white bar (1)
and the glass strip (2) underneath it with
a soft lint-free cloth moistened with
water.
Cleaning the corona wire
A
If you have print quality problems, clean the
corona wire as follows:
a Open the front cover and leave the
machine turned on for 10 minutes to
cool down.
1
2
WARNING
HOT SURFACE
After you have just used the machine, some
internal parts of the machine will be
extremely hot. Wait for the machine to cool
down before you touch the internal parts of
the machine.
Note
In addition to cleaning the scanner glass
and glass strip with a soft lint-free cloth
moistened with water, run your finger tip
over the glass to see if you can feel
anything on it. If you feel dirt or debris,
clean the glass again concentrating on
that area. You may need to repeat the
cleaning process three or four times. To
test, make a copy after each cleaning.
d Plug the machine’s power cord back into
the AC power outlet first, connect all
cables, and then plug in the telephone
line cord. Turn on the machine’s power
switch.
52
Routine maintenance
b Slowly take out the drum unit and toner
c Clean the corona wire inside the drum
unit by gently sliding the green tab from
left to right and right to left several times.
cartridge assembly.
1
CAUTION
We recommend that you place the drum
unit and toner cartridge assembly on a
clean, flat surface with a sheet of
disposable paper or cloth underneath it in
case you accidentally spill or scatter toner.
A
Note
Be sure to return the tab to the home
position (a) (1). If you do not, printed
pages may have a vertical stripe.
Handle the toner cartridge carefully. If toner
scatters on your hands or clothes,
immediately wipe or wash it off with cold
water.
d Put the drum unit and toner cartridge
assembly back into the machine. Close
the front cover.
To prevent damage to the machine caused
by static electricity, DO NOT touch the
electrodes shown in the illustration.
53
f Using both hands, slide the manual feed
paper guides to the width of the paper
that you are going to use.
Cleaning the drum unit
A
If you have print quality problems, the drum
may have foreign material, such as glue from
a label stuck on the drum surface. Follow the
steps below to solve the problem.
a Prepare blank A4 or Letter size paper.
b Make sure the machine is in Ready
mode.
c Open the back cover (face-up output
tray).
g Using both hands, put one piece of A4 or
Letter size paper in the manual feed slot
until the top edge of the paper touches
the paper feed roller. When you feel the
machine pull in the paper, let go. The
machine will start the Drum Cleaning
process.
d Open the manual feed slot cover.
Note
• The machine makes a mechanical noise
during the Drum Cleaning process
because the machine rotates the OPC
drum in reverse. This noise is not due to a
malfunction of the machine.
e Press Clear and Menu at the same
time. The Drum Cleaningmessage
will appear on the LCD.
54
Routine maintenance
• DO NOT put more than one sheet of paper
in the manual feed slot at any one time, as
it may cause a jam.
WARNING
HOT SURFACE
• If the paper in the manual feed slot is other
than A4 or Letter size, the machine will
stop the Drum Cleaning process and eject
the paper.
After you have just used the machine, some
internal parts of the machine will be
extremely hot. Wait for the machine to cool
down before you touch the internal parts of
the machine.
• Make sure that the paper is straight and in
the proper position in the manual feed slot.
If it is not, it may not be fed properly,
resulting in a skewed printout or a paper
jam.
• DO NOT close the back cover (face-up
output tray) during the Drum Cleaning
process. The machine will stop the Drum
Cleaning process and eject the paper. It
may cause a jam.
• If the machine receives a print job before
you put the sheet of paper in the manual
feed slot, the machine will finish the Drum
Cleaning process first, and then print the
print job.
A
h When the machine has finished
cleaning, the machine returns to Ready
mode.
using a new blank sheet of paper each
time. Upon completion please discard
the used paper.
If the problem is not solved yet, follow the
steps below:
a Open the front cover and leave the
machine turned on for 10 minutes to
cool down.
55
b Slowly take out the drum unit and toner
c Push down the green lock lever and take
cartridge assembly.
the toner cartridge out of the drum unit.
CAUTION
We recommend that you put the drum unit
and toner cartridge assembly on a clean,
flat surface with a sheet of disposable
paper or cloth underneath it in case you
accidentally spill or scatter toner.
IMPORTANT
• To avoid print quality problems, DO NOT
touch the shaded parts shown in the
illustrations below.
Handle the toner cartridge carefully. If toner
scatters on your hands or clothes,
immediately wipe or wash it off with cold
water.
To prevent damage to the machine caused
by static electricity, DO NOT touch the
electrodes shown in the illustration.
56
Routine maintenance
e Turn the drum unit gear by hand while
looking at the surface of the OPC
drum (1).
• To prevent damage to the machine from
static electricity, DO NOT touch the
electrodes shown in the illustration.
1
A
f When you have found the mark on the
drum that matches the print sample,
wipe the surface of the OPC drum with a
dry cotton swab until the dust or glue on
the surface comes off.
d Put the print sample in front of the drum
unit, and find the exact position of the
poor print.
IMPORTANT
DO NOT clean the surface of the
photosensitive drum with a sharp object.
57
g Put the toner cartridge back into the
drum unit until you hear it lock into place.
If you put the cartridge in properly, the
green lock lever will lift automatically.
h Put the drum unit and toner cartridge
assembly back in the machine.
i Close the front cover.
Cleaning the paper pick-up
rollers
A
If you have paper feed problems, clean the
pick-up rollers as follows:
a Turn off the machine’s power switch.
Unplug the power cord from the AC
power outlet.
Note
(MFC-7360 and MFC-7460DN)
To prevent you from losing important
messages, see Transferring your faxes or
Fax Journal report in Appendix B of the
Basic User's Guide.
58
Routine maintenance
b Pull the paper tray completely out of the
d Wipe the two pick-up rollers (1) inside of
machine.
the machine to remove dust.
c Tightly wring out a lint-free cloth soaked
in lukewarm water, and then wipe the
separator pad (1) of the paper tray with
it to remove dust.
A
1
e Put the paper tray back in the machine.
f Plug the machine’s power cord back into
the AC power outlet. Turn on the
machine’s power switch.
1
59
Checking the machine
A
Packing and shipping
the machine
A
Checking the Page Counters
A
Note
You can see the machine’s Page Counters
for copies, printed pages, reports and lists,
faxes or a summary total.
• If for any reason you must ship your
machine, carefully repack the machine in
the original packaging to avoid any
damage during transit. The machine
should be adequately insured with the
carrier.
a For MFC-7360, press Menu, 5, 2.
For MFC-7460DN, press Menu, 6, 2.
For MFC-7860DW, press Menu, 7, 2.
• If you are returning your machine to
Brother as part of the Exchange Service,
pack only the machine. Keep all separate
parts, including the drum unit, the toner
cartridges, and printed materials to use
with your ‘Exchange’ machine.
Machine Info.
2.Page Counter
b Press a or b to see Total, Fax/List,
Copyor Print.
c Press Stop/Exit.
a Turn off the machine's power switch.
Disconnect all the cables, and then
unplug the power cord from the AC
power outlet. Leave the machine turned
off for at least 10 minutes to cool down.
Checking the remaining life of
parts
A
You can see the machine’s parts life on the
LCD.
b Open the front cover.
a For MFC-7360, press Menu, 5, 3.
For MFC-7460DN, press Menu, 6, 3.
For MFC-7860DW, press Menu, 7, 3.
c Remove the drum unit and toner
cartridge assembly. Leave the toner
cartridge installed in the drum unit.
Machine Info.
3.Drum Life
b Press Stop/Exit.
Note
The life check will be accurate only if you
have reset the part counter when you
installed a new part. It will not be accurate
if that part’s life counter was reset during
the life of the used part.
60
Routine maintenance
d Put the protective material (1) in the
machine with the "REMOVE" text to the
left, as shown in the illustration.
i Pack the AC cord and printed materials
in the original carton as shown below:
FRONT
A
(1)
e Put the drum unit and toner cartridge
assembly back into the machine.
f Put the elastic band over the handle of
the drum unit, as shown in the
illustration.
j Close the carton and tape it shut.
g Close the front cover.
h Put the machine into the bag it originally
came in.
61
Glossary
B
B
This is a comprehensive list of features and terms that appear in Brother manuals. Availability of
these features depends on the model you purchased.
ADF (automatic document feeder)
Broadcasting
The document can be placed in the ADF
and scanned one page at a time
automatically.
The ability to send the same fax message
to more than one location.
Cancel Job
Cancels a programmed print job and
clears the machine’s memory.
Address Book
A pre-programmed number for easy dialing.
CNG tones
You must press (Address Book), then
The special tones (beeps) sent by fax
machines during automatic transmission
to tell the receiving machine that a fax
machine is calling.
enter the three digit Speed Dial location
and press Start to begin the dialing
process.
An electronic, alphabetical listing of stored
One Touch, Speed Dial and Group
numbers.
Coding method
Method of coding the information
contained in the document. All fax
machines must use a minimum standard
of Modified Huffman (MH). Your machine
is capable of greater compression
methods, Modified Read (MR), Modified
Modified Read (MMR) and JBIG, if the
receiving machine has the same
capability.
Auto Reduction
Reduces the size of incoming faxes.
Automatic fax transmission
Sending a fax without picking up the
handset of the external telephone or
pressing Hook.
Automatic Redial
Communication error (or Comm. Error)
A feature that enables your machine to
redial the last fax number after five
minutes, if the fax did not go through
because the line was busy.
An error during fax sending or receiving,
usually caused by line noise or static.
Compatibility group
Backup Print
The ability of one fax unit to communicate
with another. Compatibility is assured
between ITU-T Groups.
Your machine prints a copy of every fax
that is received and stored in memory.
This is a safety feature so you will not lose
messages during a power failure.
Contrast
Setting to compensate for dark or light
documents, by making faxes or copies of
dark documents lighter and light
documents darker.
Batch Transmission
As a cost saving feature, all delayed faxes
to the same fax number will be sent as one
transmission.
Delayed Fax
Beeper Volume
Sends your fax at a specified later time
that day.
Volume setting for the beep when you
press a key or make an error.
62
Glossary
Distinctive Ring
Fax Storage
You can store faxes in the memory.
Fax tones
A subscriber service purchased from the
telephone company that gives you
another telephone number on an existing
telephone line. The Brother machine uses
the new number to simulate a dedicated
fax line.
The signals sent by sending and receiving
fax machines while communicating
information.
Fax/Tel
Dual Access
You can receive faxes and telephone
calls. Do not use this mode if you are
using a telephone answering device
(TAD).
Your machine can scan outgoing faxes or
scheduled jobs into memory at the same
time it is sending a fax or receiving or
printing an incoming fax.
Fine resolution
Easy Receive
Resolution is 203 196 dpi. It is used for
small print and graphs.
Enables your machine to respond to CNG
tones if you interrupt a fax call by
answering it.
Gray Scale
The shades of gray available for copying
and faxing photographs.
ECM (Error Correction Mode)
Detects errors during fax transmission
and resends the pages of the fax that had
an error.
Group number
A combination of One Touch and
Speed Dial numbers that are stored on a
One Touch key or in a Speed Dial location
for Broadcasting.
Extension telephone
A telephone on the fax number that is
plugged into a separate telephone wall
jack.
B
Help List
A printout of the complete Menu table that
you can use to program your machine
when you do not have the User’s Guides
with you.
External telephone
A telephone that is plugged into the EXT
jack of your machine.
F/T Ring Time
Journal Period
The length of time that the Brother
The pre-programmed time period
between automatically printed Fax
Journal Reports. You can print the Fax
Journal on demand without interrupting
the cycle.
machine pseudo/double-rings (when the
Receive Mode setting is Fax/Tel) to notify
you to pick up a voice call that it answered.
Fax Forwarding
Sends a fax received into the memory to
another pre-programmed fax number.
LCD (liquid crystal display)
The display screen on the machine that
shows interactive messages during
On-Screen Programming and shows the
date and time when the machine is idle.
Fax Journal
Lists information about the last
200 incoming and outgoing faxes. TX
means Transmit. RX means Receive.
Manual fax
Fax Receive Code
When you lift the handset of your external
telephone or press Hook so you can hear
the receiving fax machine answer before
you press Start to begin transmission.
Press this code (l51) when you answer a
fax call on an extension or external
telephone.
63
Menu mode
Programming mode for changing your
Remote Access Code
Your own four-digit code (– – –l) that
allows you to call and access your
machine from a remote location.
machine’s settings.
OCR (optical character recognition)
Remote Retrieval Access
Presto! PageManager software
application converts an image of text to
text you can edit.
The ability to access your machine
remotely from a touch tone telephone.
One Touch
Resolution
Keys on the machine’s control panel
where you can store numbers for easy
dialing. You can store a second number
on each key if you press Shift and the
One Touch key together.
The number of vertical and horizontal lines
per inch.
Ring Delay
The number of rings before the machine
answers in Fax Onlyand Fax/Tel
modes.
Out of Paper Reception
Receives faxes into the machine’s
memory when the machine is out of paper.
Ring Volume
Volume setting for the machine’s ring.
Overseas Mode
Scanning
Makes temporary changes to the fax
tones to accommodate noise and static on
overseas telephone lines.
The process of sending an electronic
image of a paper document into your
computer.
Paging
Speed Dial
This feature enables your machine to call
your pager when a fax is received into its
memory.
A pre-programmed number for easy
dialing. Press
(Address Book), then
enter the three-digit Speed Dial location
and press Start to begin the dialing
process.
Pause
Allows you to place a 3.5 second delay in
the dialing sequence while you are dialing
using the dial pad or while you are storing
One Touch and Speed Dial numbers.
Press Redial/Pause as many times as
needed for longer pauses.
Station ID
The stored information that appears on
the top of faxed pages. It includes the
sender’s name and fax number.
Polling
TAD (telephone answering device)
The process of a fax machine calling
another fax machine to retrieve waiting fax
messages.
You can connect an external device or
answering machine to the EXT. jack of
your machine.
Real Time Transmission
Telephone Answer Code
(Fax/Tel mode only)
When memory is full, you can send faxes
in real time.
When the machine answers a voice call, it
pseudo/double-rings. You can pick up at
an extension telephone by pressing this
code (#51).
Remaining Jobs
You can check which programmed fax
jobs are waiting in the memory and cancel
the jobs individually.
64
Glossary
Tel Index List
A listing of names and numbers stored in
One Touch and Speed Dial memory, in
numerical order.
Temporary settings
You can choose certain options for each
fax transmission and copy without
changing the default settings.
Tone
A form of dialing on the telephone line
used for Touch Tone telephones.
Transmission
The process of sending faxes over the
telephone lines from your machine to the
receiving fax machine.
Transmission Verification Report
A report for each transmission, that shows
its date, time and number.
User Settings List
A printed report that shows the current
settings of the machine.
B
65
Index
C
Drum unit
B
Dual access ............................................. 16
Duplex copy ............................................. 49
Broadcasting ............................................16
E
C
Canceling
broadcast in process .............................17
fax jobs in memory ................................18
Cleaning
Connecting
F
Fax codes
Fax forwarding
Fax, stand-alone
two-line external TAD or telephone .......32
Copy
Enlarge/Reduce key ..............................42
N in 1 (page layout) ...............................46
sort (ADF only) ......................................45
custom comments .................................19
for all faxes ............................................19
for next fax only .....................................19
printed form ...........................................20
receiving
at end of conversation ....................... 28
Continue Mode .................................... 4
fax forwarding .................................... 27
at end of conversation ....................... 15
broadcasting ...................................... 16
canceling from memory ..................... 18
delayed batch .................................... 18
delayed fax ........................................ 18
from memory (dual access) ............... 16
polled transmit ................................... 20
Fax/Tel mode
D
Delayed batch transmission .....................18
Dialing
66
G
Q
Quality
Quick dial
H
access codes and credit card numbers ... 33
broadcasting ......................................... 16
using Groups ..................................... 16
Group dial
J
R
Jacks
convert to RJ11 jack
Reducing
getting your faxes ................................. 26
how to print ........................................... 41
Network Configuration .......................... 41
Tel Index List ........................................ 41
User Settings ........................................ 41
Resolution
L
LCD (liquid crystal display)
M
Machine information
Manual
transmission ..........................................15
Memory
C
Resolution key ......................................... 15
N
N in 1 (page layout) ..................................46
S
P
Security
Polling
polling receive .......................................30
Print
Secure function lock
restricted users .................................... 9
Setting lock ........................................... 11
Setting up the password ............................ 7
fax from memory ...................................29
67
T
TAD (telephone answering device),
with two-line jack ...................................32
Telephone line
converting wall outlets ...........................31
roll over lines .........................................31
Temporary copy settings ..........................42
Toner Setting (Continue Mode) ..................4
V
Volume, setting
68
Visit us on the World Wide Web
These machines are approved for use in the country of purchase only. Local Brother companies
or their dealers will only support machines purchased in their own countries.
|