Canon Fax Machine B115 User Manual

FAX-B140/B120/B115

User’s Guide

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PREPARING TO USE

YOUR FAX

Main components of your fax

Document tray

Multi-purpose tray

Document guide

Send

lea

tions

Handset

(FAX-B140/

B120 only)

B14

Spa

Ink

Res

uti

unct

ion

PQR

Operation panel

Printer cover

Cartridge holder

Document release

button

Please note that your fax may differ from the illustration above.

Note

2-1

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DOCUMENTS AND

PAPER

Types of documents you can scan

K Size

The fax can scan standard A4-, letter-, or legal-size documents.

K Scanned area

The actual area scanned by the fax is shown below.

3.0w3.0 mm

292

2.0w2.0 mm

1.0w3.5 mm

208 mm

1.0w3.5 mm

The margin on either side of the sheet and the margin on the top and bottom are not picked up by the scanner.

Problem documents_________________________

• To prevent document jams in the document tray, do not attempt to load the following types of document

into the fax:

– Wrinkled or creased paper

– Torn paper

– Coated paper or glossy paper

– Thick paper

• Remove all staples, paper clips, etc. before loading the document into the document tray.

• Make sure any glue, ink or correction fluid on the paper is completely dry before loading the document

into the document tray.

• Make a photocopy of any document that will not feed into the fax so that you can then load the copy into

the document tray.

3-1

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MAKING COPIES

Copying documents

One of the convenient features of the fax is its ability to make high quality copies. You can make up to 99

copies of one document at a time.

If you make copies of multiple documents at a time, the number of pages the fax can scan into memory

varies depending on the scanning resolutions (see p. 5-1) as follows:

• STANDARD/FINE

• PHOTO

= 25 pages

= 1 page

• STANDARD and FINE result in the same resolution when making copies.

• If MEMORY FULL appears on the LCD when making multiple copies, see Copying problems, p. 9-13.

Note

Load the document face up into the document tray.

See Loading documents, p. 3-2.

Press [Resolution].

You can select STANDARD/FINE or PHOTO.

Press [Start/Copy].

Enter the number of copies (up to 99) using the

numeric buttons.

To make a correction to the number of copies, press [Clear]

and re-enter the number.

Press [Start/Copy].

To stop copying anytime, press [Stop]. You may then need

to press [Start/Copy] for a few seconds, then the fax will

feed out the document. See Jams in the document tray,

p. 9-1.

4-1

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SENDING

DOCUMENTS

Preparing to send a document

Before you send a document, see Chapter 3: DOCUMENTS AND PAPER.

Adjusting the quality of your documents _________

K Setting the scanning resolution

Resolution is a measure of the fineness or clarity of a printout. Low resolutions may cause text and graphics

to have a jagged appearance, while higher resolutions provide smoother curves and lines, crisp text and

graphics, and a better match to traditional typeface designs.

The higher the resolution, the higher the output quality, but the slower the scanning speed.

Note

Load the document face up into the document tray.

See Loading documents, p. 3-2.

Press [Resolution] to select the resolution.

You can select STANDARD, FINE or PHOTO.

After about 5 seconds, the fax returns to standby mode.

You can change the resolution setting while the document is being scanned for sending. However,

please note that your new setting will only be effective from the next page scanned.

Note

K Setting the scanning contrast

Contrast is the difference in brightness between the lightest and darkest parts of a printed document. You can

adjust the contrast your fax uses to send or copy documents, according to how light or dark your document is.

Press [Function].

Press [Start/Copy] twice.

Use [

3] or [4] to select SCAN CONTRAST.

Press [Start/Copy].

Use [

3] or [4] to adjust the scanning contrast.

You can select STANDARD, DARKER or LIGHTER.

Press [Start/Copy].

Press [Stop].

Setting ends and the fax returns to standby mode.

5-1

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RECEIVING

DOCUMENTS

Different ways to receive a document

Your fax provides you with several modes for receiving documents. To determine which mode best suits

your requirements, see the table below.

Receive Mode

Main Use

Operation

Requirements

Details

FAX ONLY MODE

Fax

Answers all calls as fax calls. Separate telephone

p. 8-4

Receives documents

automatically and

line for fax use only.

If you want to be

alerted when a fax call

is received, connect

the handset, or an

extension phone to the

fax, and enable the

INCOMING RING

setting.

disconnects voice calls.

FAX/TEL AUTO SW

(Fax/Tel mode)

Fax/Tel

Tel

Automatically switches

between fax and voice calls. phone connected to

Receives documents

automatically and rings for

voice calls.

Handset or extension p. 6-2

the fax.

MANUAL MODE

Rings for every call,

Handset or extension p. 6-4

regardless of whether the call phone connected to

is a fax call or a voice call.

For a fax call, you have to

manually activate reception

of the fax.

the fax.

ANS.MACHINE

MODE

(FAX-B120/B115 only)

Fax/Tel

Receives documents

automatically and routes

voice calls to the answering

machine.

Answering machine

connected to the fax.

p. 6-4

NET SWITCH*

Allows you to have one

telephone line with two

Subscription to the

Telstra FaxStream^TM

numbers: one for fax and one Duet service

for telephone. (Australia) or the

Telecom FaxAbility

service (New

Zealand).

* This setting is only available for some countries.

6-1

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USING THE BUILT-IN ANSWERING

MACHINE (TAM MODE) ^{(FAX-B140 only)}

Recording the outgoing message

Before you use TAM MODE, you must record an outgoing message. Use the microphone on the operation

panel to record your outgoing message. Only one outgoing message, no longer than 20 seconds, can be

recorded.

Types of messages that can be recorded________

OUTGOING MESSAGE:

Answering machine message

ALT OUTGOING MSG:

Answering message only, used when the recording time is set to 0 or the

memory is full. Caller cannot leave a message.

VOICE MEMO:

See p. 7-6.

FAXTEL MESSAGE:

FORWARDING MSG:

Message played when the Fax/Tel mode is set.

Message played when any new telephone messages are forwarded to a

forwarding number.

Recording the outgoing message ______________

To record another type of message, select the type of message you want to record in step 1, and then follow

the procedure below to record it.

Use [

3] or [4] to select OUTGOING MESSAGE.

Press [Record] and speak into the microphone to

record your outgoing message.

The remaining recording time is displayed on the LCD.

-or-

Press [Start/Copy], use [

3] or [4] to select

RECORD and press [Start/Copy] again. Then speak

into the microphone to record your outgoing

message.

Press [Stop] twice when recording is finished.

You can record an alternative outgoing message, fax/

telephone switching message or forwarding message by

selecting the appropriate option in step 1 above and then

continuing on to steps 2 and 3.

You cannot delete the OUTGOING MESSAGE. To record a new outgoing message, repeat steps 1

to 3 above. The old outgoing message will be automatically deleted when you record your new

message.

Note

7-1

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SETTINGS AND

ACTIVITY REPORTS

Selecting a menu

The USER SETTINGS, REPORT SETTINGS, TX SETTINGS, RX SETTINGS, PRINTER SETTINGS,

SYSTEM SETTINGS, and TAM SETTINGS* menus allow you to customise the way your fax works. Each

menu contains settings that control different functions of your fax.

Press [Function].

Press [Start/Copy].

Use [

3] and [4] to scroll through the menus and

select the menu you want.

You can select the USER SETTINGS, REPORT

SETTINGS, TX SETTINGS, RX SETTINGS, PRINTER

SETTINGS, SYSTEM SETTINGS or TAM SETTINGS*

menu (see pp. 8-2 to 8-6).

Press [Start/Copy] to access the settings under the

menu you selected.

See the tables on the following pages (see pp. 8-2

to 8-6) for guidelines on selecting and registering

settings.

• Use [3] and [4] to scroll through the settings.

• To register a setting or access a sub-setting, press [Start/

Copy].

• To return to a previous level, press [Function].

Press [Stop].

Setting ends and the fax returns to standby mode.

• If at any stage you want to return to standby mode, press [Stop].

• If you pause for more than 60 seconds while accessing a menu, the fax will automatically return to

standby mode.

Note

* FAX-B140 only.

8-1

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SOLUTIONS TO

COMMON PROBLEMS

Clearing jams

Jams in the document tray ___________________

When a document jams or misfeeds in the document tray, OPEN COVER and SEE FIG. 1 are displayed on

the LCD. If the fax does not feed out the document after you press [Start/Copy] for a few seconds, follow

the procedures below to remove the document.

You do not need to unplug the fax when clearing document jams.

Note

Open the printer cover by gently pulling it

towards you.

Do not try to pull the document out without

opening the printer cover since you may tear or

smudge the document.

Push the document release button on the

left-side panel of the fax.

Remove the document.

• Pull it gently in either direction.

• If you cannot pull the document out easily,

hold down [Start/Copy] for a few seconds. The

document will be fed out automatically.

• If a multipage document is loaded, remove the

entire document from the document tray.

When you are finished, close the printer

cover.

Be sure to close the printer cover until it locks

into place, or the fax will not function properly.

Press [Stop].

The fax returns to standby mode.

9-1

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Specifications

Scanning sheet size: Width:

Max. 216 mm

Thickness: Max. 0.13 mm

Min. 210 mm

Min. 0.06 mm

Effective scanning size: Width: (A4): 208 mm

Effective printing size: Width: 203 mm

Transmission time: G3 ECM MMR: Approx. 6 seconds*

Scanning line density: Horizontal: 8.00 dots/mm

Vertical Standard: 3.85 lines/mm

Vertical Fine:

7.70 lines/mm

Recording method: Bubble Jet printing

Paper tray capacity: Maximum: 50 sheets (75 g/m²)

Paper type: Plain cut sheet paper (A4/Letter/Legal)

Paper weight:

64 g/m²to 90 g/m²

Paper thickness: 0.08 mm to 0.13 mm

Image memory: Up to 21 A4-size pages* (standard resolution)

Auto dial functions: One-touch speed dialling (Registration for 9 numbers)

Coded speed dialling (Registration for 50 numbers)

Ink cartridge: Canon BX-3 Black BJ cartridge

Power source: 200-240 V/50-60 Hz

Power consumption: Standby:

Approx. 4.5 W

Operation: Approx. 8 W, maximum 34 W

Operating environment: Temperature: 10°C to 32.5°C

Humidity: 20% to 85% RH

Dimensions: 410 mm (W) × 307 mm (D) × 308 mm (H) (including trays)

Weight: Approx. 4.7 kg (with handset)

Specifications are subject to change without notice.

* Based on the Canon FAX Standard Chart No.1, Standard mode.

S-1

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Index

t (extension phone) jack 1-5

h (handset) jack 1-4

L (telephone line) jack 1-4

Buttons 2-2, 2-3 (See also

individual button names)

cursor 2-3, 2-5

registering numbers and names

for 2-12

sending a document using 5-5

Coded speed dialling list

description 8-8

printing 8-7

Components

attaching 1-3

main 2-1

FAX-B140 2-3

FAX-B120 2-3

FAX-B115 2-3

numeric 2-2, 2-4

one-touch speed dialling 2-2

Rewind/Forward 2-2, 7-8

scroll 2-3, 8-1

special function 2-2

BX-3 Black BJ cartridge 1-1, 1-9

AC power cord, connecting 1-6

Access type, registering 1-13

ACTIVITY REPORT

description 8-8

Connecting

printing 8-7

setting 8-3

Adaptor, B.T. 1-1

ALARM VOLUME setting 8-2

AC power cord 1-6

answering machine 1-4

extension phone 1-6

external devices 1-4

handset 1-4

ALT OUTGOING MSG

(Alternative outgoing

message)

description 7-1

ANS.MACHINE MODE

description 6-1, 6-4

setting 6-4

Answering machine 1-4

connecting 1-4

using fax with 6-4

Attaching components 1-3

AUTO PRINT setting 8-3

AUTO REDIAL

Caller history 5-8

CALLING VOLUME setting 8-2

Cancelling

automatic redialling 5-9

delayed sending 5-11

manual redialling 5-9

receiving 6-6

sending 5-5

Cartridge (See BJ cartridge)

Cartridge holder 2-1

telephone 1-5

telephone line 1-4

Connector, power cord 1-6

Contrast, setting scanning 5-1

Copying

documents 4-1

problems 9-13

setting scanning contrast 5-1

Cord, power 1-6

Correcting mistakes 2-5

Cursor buttons 2-3, 2-5

CARTRIDGE JAMMED

message 9-15

CHANGE CARTRIDGE

message 9-16

Customer support

for FWD SETTINGS 8-6

message 9-15

CHECK DOCUMENT message

9-16

CHECK PAPER SIZE message

9-16

CHECK PRINTER message 9-16

Cleaning

BJ cartridge print head 9-5

button 2-2, 9-5, 9-6

exterior of fax 9-3

interior of fax 9-3, 9-4

periodic 9-3

print head 9-6

scanner components 9-4

Clear button 2-2, 2-5

CLEAR PAPER JAM message

9-17

Coded dial/Directory button 2-3,

5-5, 5-6

setting 5-9, 8-3

Automatic

dialling 5-5

Automatic redialling

cancelling 5-9

description 5-9

setting options for 5-10

AUTO TEST PRINT 8-5

DATE & TIME setting 2-6, 8-2

Date, setting 2-6

DATE SETUP setting 8-5

Delayed Sending 5-10

cancelling 5-11

sending other documents while

fax is set for 5-11

Delete button 2-3, 7-7

Deleting

document from memory 5-15

message 7-7

Dialling

automatic 5-5

directory 5-6

long-distance 5-8

methods 5-2

B.T. adaptor 1-1, 1-5

BJ cartridge

BX-3 Black 1-1, 1-9

cleaning 9-5

guidelines 1-9

installing 1-9, 1-10

print head (See Print head)

replacing 9-6

Broadcasting, sequential 5-13

BUSY/NO SIGNAL message 9-15

regular 5-2

special 5-8

through a switchboard 1-12

using caller history 5-8

Coded speed dialling

description 2-12

list (See Coded speed dialling list)

I-1

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Index

Directory dialling, sending a

document using 5-6

DISPLAY LANGUAGE setting

8-5

DOC. MEMORY LIST

description 8-8

printing 8-7

Fax

assembling 1-3

cleaning 9-3

main components 2-1

main unit 1-1

Handling and maintenance, safety

instructions vi

Handset 1-1, 2-1

connecting 1-4

Hook button 2-3, 5-4

DOC. TOO LONG message 9-17

Documentation 1-1

Documents

making connections 1-4

name, registering 2-7

number, registering 2-7

operation panel 2-2

testing 1-11

INCOMING RING setting 8-4

Ink Saver button 2-2, 6-5

Installing, BJ cartridge 1-9

Copying 4-1

deleting from memory 5-15

different ways to receive 6-1

guides 2-1

unpacking 1-1

weight S-1

loading 3-2

FAX-B140 1-1, 2-2, 2-3

FAX-B120 1-1, 2-2, 2-3

FAX-B115 2-2, 2-3

FAX ONLY MODE

description 6-1

FAX/TEL AUTO SW (Fax/Tel

mode)

description 6-1

setting 6-2

Fax/Tel mode

description 6-1

setting 6-2

Fax/Telephone number,

registering 2-7

Faxing problems 9-9

FAXTEL MESSAGE

deleting 7-7

description 7-1

Forwarded call, when a call is

received 7-15

FORWARDING MSG

deleting 7-7

description 7-1

Forwarding number, setting 7-12

Forwarding telephone messages

7-12

Function button 2-2

FWD SETTINGS 8-6

FWD TEL NUMBER setting 8-6

polling to receive 6-5

printing document in memory

5-14

printing list of documents in

memory 5-14

problem 3-1

problems with multipage 3-2

receiving in memory when a

problem occurs 6-5

receiving manually 6-4

receiving while performing other

tasks 6-5

receiving with an answering

machine 6-4

requirements for scanning 3-1

scanned area 3-1

Jack

t (extension phone) 1-5

h (handset) 1-4

L (telephone line) 1-4

Jams

clearing 9-1

in document tray 9-1

in multi-purpose tray 9-2

KEYPAD VOLUME setting 8-2

LCD 2-2

sending 5-2

sending to more than one

location 5-13

size 3-1

tray 1-1, 2-1

type 3-1

messages 9-15 to 9-18 (See

also individual message

names)

Letters, entering 2-4

LINE MONITOR VOL setting

8-2

Line, telephone 1-4, 1-12

List (See individual list names)

ECM RX

documents 3-2

paper 1-7, 1-8

message 9-17

setting 8-4

ECM TX

message 9-17

Location, safety instructions vii

Long-distance dialling 5-8

Lowercase letter mode 2-4

setting 8-3

Extension phone 1-4

connecting 1-5

External devices, connecting 1-4

General problems 9-14

Guide

Main unit 1-1

document 2-1

MAN/AUTO SWITCH setting

8-4

I-2

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Index

MANUAL MODE

description 6-1

receiving in 6-4

setting 6-4

Manual redialling 5-9

cancelling 5-9

Manual sending 5-4

cancelling 5-5

Multi-purpose tray 2-1

capacity S-1

Paper feeding problems 9-8

Paper limit mark 1-7

PAPER SIZE setting 8-4

PASSWORD setting

in TAM SETTINGS menu 8-6

Pause, entering 5-8

PBX

ACCESS NUMBER setting 8-2

ACCESS TYPE setting 8-2

PIN ENTRY setting 7-14, 8-6

Play button 2-3, 7-8

Playing telephone messages 7-8

Polling button 2-2, 6-5

Power cord 1-1, 1-6

Power failure

jams in 9-2

loading paper in 1-11

MULTI TX/RX (Transaction)

REPORT 8-8

Memory

NO DATA message 9-18

NO OGM message 9-18

Nozzle check pattern

printing 9-5

Number mode 2-4

Numbers, entering 2-4

Numeric buttons 2-2, 2-4

deleting document from 5-15

documents in 5-14

printing document in 5-14

printing list of documents in

5-14

receiving when problem occurs

6-5

during 9-19

sending (See Memory sending)

MEMORY CLEAR REPORT

description 9-19

MEMORY FULL message 9-17,

9-18

MEMORY RX setting 8-4

Memory sending 5-3

cancelling 5-4

Menu (See individual menu names)

PRINTER SETTINGS 8-4

REPORT SETTINGS 8-3

RX (Reception) SETTINGS 8-4

SYSTEM SETTINGS 8-5

TAM SETTINGS 8-6

TX (Transmission) SETTINGS

8-3

in case of 9-19

Power supply, safety instructions

vii

Print head

cleaning 9-6

OFFHOOK ALARM setting 5-4,

8-2

One-touch speed dialling

buttons 2-2

description 2-10

list (See One-touch speed dialling

list)

registering numbers and names

for 2-10

sending a document using 5-5

One-touch speed dialling list

description 8-8

testing 9-5

Print quality problems 9-14

Printable area 3-3

Printer cover 2-1

PRINTER SETTINGS

menu 8-4

Printing

1-TOUCH LIST 8-7

ACTIVITY REPORT 8-7

CODED DIAL LIST 8-7

DOC. MEMORY LIST 8-7

document in memory 5-14

list of document in memory 5-14

nozzle check pattern 9-5

USER DATA LIST 8-7

Problem documents 3-2

Problems

copying 9-13

faxing 9-9

general 9-14

paper feeding 9-8

print quality 9-14

receiving 9-10

receiving in memory when 6-5

sending 9-9

telephone 9-13

printing 8-7

Operation panel 2-1, 2-2, 2-3

OUTGOING MESSAGE

description 7-1

recording 7-1

Outside line access number,

registering 1-13

USER SETTINGS 8-2

MESSAGE LENGTH setting 8-6

Messages

deleting 7-7

forwarding telephone 7-12

LCD 9-15 (See also individual

message names)

playing telephone 7-8

recording the outgoing 7-1

setting the recording time for a

7-3

types that can be recorded 7-1

Microphone (FAX-B140 only)

2-2

MID PAUSE SET setting 8-3

Mistakes, correcting 2-5

Modes, switching number and

letter 2-4

Paper

guide 1-8

guidelines 1-7

limit mark (See Paper limit mark)

loading 1-7

loading in multi-purpose tray 1-8

quantity S-1

requirements 3-3

size 3-3

weight S-1

PSTN setting 8-2

PUT IN CARTRIDGE message

1-8

MSG DATA LOST message 9-17

I-3

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Index

Remote control

features 7-9

memory 5-3

methods 5-2

preparing for 5-1

problems 9-9

sequential broadcasting 5-13

setting scanning contrast 5-1

setting scanning resolution 5-1

to more than one location (See

Sequential broadcasting)

using caller history 5-8

using coded speed dialling 5-5

Quality

adjusting 5-1

list of commands 7-11

registering password for 7-9

using 7-10

print problems 9-14

Quantity, paper S-1

Replacing

BJ cartridge 9-6

Report button 2-2, 8-7

REPORT SETTINGS

menu 8-3

R button 1-12, 2-2

registering 1-13

Resolution

R-KEY SETTING 1-13, 8-2

REC’D IN MEMORY message

9-18

Receive mode Chapter 6

Receive mode button 2-2,

Chapter 6

Receiving (See also individual

receive modes)

cancelling 6-6

in memory when problem

occurs 6-5

methods 6-1

using one-touch speed dialling

5-5

button 2-2, 4-1, 5-1

setting scanning 5-1

Rewind/Forward buttons 2-2, 7-8

RING COUNT setting

for INCOMING RING setting

8-4

for TOLL SAVER setting 8-6

Ringer volume switch 1-5

ROTARY PULSE setting 1-12,

8-2

RX CALL LEVEL setting 8-2

RX REDUCTION setting 8-4

RX (Reception) REPORT

description 8-8

setting 8-3

RX SETTINGS

using UCanTalk 5-7

Sequential broadcasting 5-12

Setting date and time 2-6

Setting forwarding number 7-12

Setting PIN ENTRY 7-14

Setting TAM MODE 7-2

Shipping materials, removing 1-2

Special

dialling 5-8

function buttons 2-2 (See also

individual button names)

Speed dialling

coded 2-12

lists 8-8

one-touch 2-10

printing lists 8-7

Start/Copy button 2-3

Stop button 2-3

Switchboard, dialling through

1-12

problems 9-10

while performing other tasks 6-5

with answering machine 6-4

Record button 2-3, 7-1

Recording

outgoing message 7-1

voice memo 7-6

REDIAL INTERVAL setting

5-10, 8-3

Redial/Pause button 2-3, 5-8, 5-9

REDIAL setting 8-3

REDIAL TIMES setting 5-10, 8-3

Redialling

automatic 5-9

manual 5-9

REDUCE DIMENSION setting

8-4

Registering

access type 1-13

coded speed dialling numbers and

names 2-12

fax/telephone number 2-7

name 2-7

one-touch speed dialling numbers

and names 2-10

outside line access number 1-13

R button 1-12, 2-2

sender information 2-6

menu 8-4

RX START SPEED setting 8-5

Safety instructions

handling and maintenance vi

location vii

power supply vii

SCAN CONTRAST setting 8-2

Scanning

contrast, setting 5-1

document requirements 3-1

resolution, setting 5-1

Scroll buttons 2-3, 8-1

Send options 5-3

Sender information, registering

2-6

Symbols, entering 2-5

SYSTEM SETTINGS

menu 8-5

TAM button 2-3, 7-2

TAM MEMORY FULL message

9-18

TAM MODE

description 7-2

setting 7-2 to 7-5

TAM MONITOR setting 7-4, 8-6

TAM SETTINGS menu 8-6

TEL LINE TYPE setting 1-12, 8-2

Telephone

connecting 1-4

problems 9-13

Sending

cancelling 5-5

delayed 5-11

documents 5-2

manual 5-4

I-4

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Index

TELEPHONE # MARK setting

8-2

Telephone line 1-1

connecting 1-4

Volume

ALARM VOLUME setting 8-2

CALLING VOLUME setting

8-2

setting type 1-12

Telephone message

deleting 7-7

forwarding 7-12

playing 7-8

setting recording time for 7-3

Telephone problems 9-13

Testing

KEYPAD VOLUME setting

8-2

LINE MONITOR VOL setting

8-2

VOLUME CONTROL setting

8-2

VOLUME CONTROL setting

8-2

BJ cartridge print head 9-5

fax 1-11

Time, setting 2-6

TOLL SAVER setting 7-5, 8-6

Tray

WAIT COOLING message 9-18

Warranty 1-1

Weight

document 1-1, 2-1

multi-purpose 2-1

document S-1

paper S-1

TTI (Transmit Terminal

Identification) 2-6

TTI position setting 8-2

TX (Transmission) REPORT

description 8-8

setting 8-3

TX SETTINGS

menu list 8-3

TX START SPEED setting 8-5

TX TERMINAL ID setting 8-2

TX/RX CANCELLED message

9-18

TX/RX NO. nnnn message 9-18

UNIT NAME setting 8-2

UNIT TELEPHONE # setting 8-2

Unpacking 1-1

Uppercase letter mode 2-4

USER SETTINGS menu list 8-2

USER’S DATA LIST

description 8-8

printing 8-7

USER’S GUIDE

using this guide

VOICE MEMO

description 7-6

recording 7-6

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Jams in the multi-purpose tray ________________

If paper jams in the multi-purpose tray, CLEAR PAPER JAM is displayed on the LCD.

You do not need to unplug the fax when clearing paper jams.

Note

Gently pull any jammed paper out of the

fax as shown.

Pull it gently in either direction.

Remove the paper stack from the multi-

purpose tray and reload it (see p. 1-8).

Make sure the stack does not exceed the paper

limit mark (P).

Press [Stop].

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Periodic cleaning

Your fax requires little periodic maintenance. This section describes the necessary cleaning procedures for

the fax. Please note the following before cleaning:

• Be sure to disconnect the power cord before cleaning the fax. Since documents in memory are erased when

the power is disconnected, print any documents stored in memory before disconnecting the power cord

(see p. 5-14).

• Do not use tissue paper, paper towels, or similar materials for cleaning; they can stick to the components

or generate static charges.

Never use volatile liquids such as thinners, benzene, acetone, or any other chemical cleaner to clean

the interior of the fax.

Caution

Cleaning the exterior of the fax________________

Disconnect the power cord from the fax.

Wipe the exterior of the fax with a clean,

soft, lint-free cloth moistened with water

or diluted dishwashing detergent solution.

When you are finished, reconnect the

power cord.

Cleaning the interior of the fax ________________

K Cleaning inside the printer cover

To prevent ink spots and paper dust from accumulating inside the fax and affecting print quality, clean the

print area of the fax periodically.

Disconnect the power cord from the fax.

Open the printer cover.

Do not touch the components or any

metal parts.

Caution

Use a clean, soft, dry, lint-free cloth to remove any ink or paper debris from the interior of

the fax (shaded area), especially around the four pinch rollers.

Dirt and dust particles that collect on the underside of the printer cover affect the quality of the

documents you copy or send.

Pinch rollers

Be careful not to touch the BJ cartridge or its holder.

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When you are finished, close the printer

cover.

Be sure to close the printer cover until it locks

into place.

Reconnect the power cord.

K Cleaning the scanner components

• If the scanner components are dirty, the documents you send or copy will also be dirty.

• Use a soft, lint-free cloth.

Note

Do not use tissue paper, paper towels, or similar materials for cleaning.

Caution

Disconnect the power cord from the fax.

Open the printer cover.

While holding the white sheet open, clean

the components:

Wipe with a clean, soft, lint-free cloth

moistened with water, then wipe with a clean,

soft, dry, lint-free cloth.

When you are finished, close the printer

cover.

Be sure to close the printer cover until it locks

into place.

White sheet

Scanning glass

Reconnect the power cord.

9-4

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Periodic cleaning

Testing and cleaning the BJ cartridge print head __

The print head in the BJ cartridge contains nozzles through which ink is propelled onto the paper. To

maintain the best possible print quality, these nozzles need to be cleaned from time to time. Your fax is

equipped with a print head cleaning function that does this.

K Printing the nozzle check pattern

Before cleaning the print head, you may want to print the nozzle check pattern to test the print head of the

BJ cartridge installed in the fax. This test shows if each print head nozzle is operating properly.

Press [Function].

Press [Cleaning].

Use [

3] or [4] to select NOZZLE CHECK.

Press [Start/Copy].

The fax prints the nozzle check pattern.

Nozzle check pattern

If the pattern is broken or

missing, clean the BJ

cartridge print head (see

p. 9-6).

Print the nozzle check pattern again after cleaning the BJ cartridge print head to check if cleaning corrected

the problem.

Note

9-5

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K Cleaning the BJ cartridge print head

If your printouts become faint or streaked, or if their quality otherwise deteriorates, print the nozzle check

pattern to see if the print head nozzles are operating properly (see p. 9-5). If the pattern is broken or missing,

clean the BJ cartridge print head.

• To maintain the best possible print quality, clean the BJ cartridge print head from time to time.

• Cleaning the print head consumes a small amount of ink. Cleaning too often reduces the amount of ink

in the BJ cartridge.

Note

Press [Function].

Press [Cleaning].

Use [

3] or [4] to select HEAD CLEANING.

Press [Start/Copy].

The fax cleans the print head.

• You can clean the print head up to five consecutive times if necessary.

• After cleaning, print the nozzle check pattern to check if cleaning corrected the problem

(see p. 9-5).

• If cleaning does not improve print quality, replace the BJ cartridge (see below).

Note

Replacing the BJ cartridge ___________________

• Do not replace the BJ cartridge while the fax is printing or performing another operation.

• If you need to unplug the fax, wait until it returns to standby mode (time and receive mode displayed on

Note

the LCD). Otherwise the cartridge holder may not be in its home position, causing the BJ cartridge to

remain uncapped and dry out.

Make sure the fax is plugged in.

Open the printer cover.

• Do not try to manually move or stop

the cartridge holder.

• Donot touch the components shownor

any metal parts.

Caution

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Periodic cleaning

Raise the cartridge lock lever

on the

cartridge holder and remove the BJ

cartridge

Remove the new BJ cartridge from its

package, then remove the orange

protective cap

and tape

• Discard the old BJ cartridge immediately

according to the local laws and regulations for

disposal of consumables. You may want to place

it in a plastic bag to keep any residual ink from

spilling.

• Spilled ink can stain any surface; protect yourself

and your work area.

• Discard the cap and tape. Never attempt to

reattach them to the BJ cartridge print head.

• Install the BJ cartridge immediately after

removing the cap and tape.

• Spilled ink can stain any surface; protect yourself

and your work area.

With the label facing outwards, insert the

Close the printer cover.

BJ cartridge into the cartridge holder

If the AUTO TEST PRINT setting is set to

ON:

Lower the cartridge lock lever

until you

hear a click to lock the cartridge in place.

The fax automatically prints a test page.

The fax prints a test page every time you

insert a BJ cartridge.

• Load the paper in the multi-purpose tray before

you replace the BJ cartridge.

• You can turn off automatic test printing by

changing the AUTOTEST PRINT setting. See

SYSTEM SETTINGS, p. 8-5.

The white post (BJ cartridge guide) should be

visible through the slot.

The BJ cartridge tilts slightly to the left in the

loaded position.

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Troubleshooting

Paper feeding problems _____________________

o Paper does not load.

The multi-purpose tray may contain too many sheets.

• Make sure the paper stack in the multi-purpose tray does not exceed the paper limit mark (P)

(see p. 1-7).

Paper may not be loaded correctly.

• Make sure the paper stack is loaded properly in the multi-purpose tray, and that the paper guide is

adjusted correctly (see p. 1-8).

o Paper is loaded skewed. (Printing is skewed.)

Paper may not be loaded correctly.

• Make sure the paper stack is loaded properly in the multi-purpose tray, and that the paper guide is

adjusted correctly (see p. 1-8).

• Make sure the right edge of the paper stack is aligned with the right side of the multi-purpose tray and

the paper guide is aligned with the left edge of the stack (see p. 1-8).

• Make sure the paper exit path is clear.

o Multiple sheets load into the fax at the same time.

Paper may not be loaded correctly.

• Make sure the paper stack is loaded properly in the multi-purpose tray, and that the paper guide is

adjusted correctly (see p. 1-8).

Sheets of paper may be sticking together.

• Be sure to fan the paper stack before loading it in the multi-purpose tray. This keeps the sheets of paper

from sticking together (see p. 1-8).

The multi-purpose tray may contain too many sheets.

• Make sure the paper stack in the multi-purpose tray does not exceed the paper limit mark (P)

(see p. 1-7).

• Do not exceed the maximum loading capacity of the multi-purpose tray (see p. 1-7).

• Do not force the paper stack into the multi-purpose tray.

Different types of paper may be loaded in the multi-purpose tray.

• Load only one type of paper.

• Make sure you load paper that meets the paper requirements for the fax (see Chapter 3).

o Repeated paper jams occur.

The paper you are using may be causing the jams.

• Be sure to fan the paper stack before loading it in the multi-purpose tray. This keeps the sheets of paper

from sticking together (see p. 1-8).

• Check that the paper you are using and your printing environment (see pp. 1-7, S-1) are within the

specifications of the fax (see Chapter 3).

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Troubleshooting

Faxing problems ___________________________

Sending problems

o You cannot send a document.

The BJ cartridge may not be installed properly.

• Make sure the BJ cartridge is installed properly. Do not remove a used BJ cartridge except to replace

it with a new one.

The fax may have overheated.

• Unplug the fax and let it cool for several minutes. Then plug it back in and try sending again.

The fax may not be set for the type of telephone line in use (pulse/tone).

• Make sure the fax is set for the correct telephone line type (see p. 1-12).

The document may not have been loaded correctly into the document tray.

• Remove the document, stack it if necessary, and load it into the document tray correctly (see p. 3-2).

• Make sure the printer cover is closed.

The one-touch speed dialling button or coded speed dialling code you entered may not be

registered for the feature you want to use.

• Check the one-touch speed dialling button or coded speed dialling code and make sure it is registered

correctly (see Chapter 2).

You dialled or have been provided with an incorrect number.

• Dial the number again, or check that you have the correct number.

The receiving party’s fax machine may be out of paper.

• Call the receiving party and ask them to make sure paper is loaded in their fax machine.

There may be other documents being sent from memory.

• Allow time for those documents to finish sending.

An error may have occurred during sending.

• Print an activity report and check for an error (see p. 8-7).

The telephone line may not be working properly.

• Make sure there is a dial tone when you press [Hook] or when you lift the handset. If there is no dial

tone, contact your local telephone company.

The receiving fax machine may not be a G3 fax machine.

• Make sure the receiving fax machine is compatible with the fax (which is a G3 fax machine).

o Documents sent from the fax are spotted or dirty.

The receiving fax machine may not be working properly.

• Check the fax by making a copy (see p. 4-1). If the copy is clear, the problem may be in the receiving

fax machine. If the copy is spotted or dirty, clean the scanner components (see p. 9-4).

The document may not have been loaded correctly into the document tray.

• Remove the document, stack it if necessary, and load it into the document tray correctly (see p. 3-2).

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o Cannot send using Error Correction Mode (ECM).

The receiving party’s fax machine may not support ECM.

• If the receiving party’s fax machine does not support ECM, then the document is sent in normal mode

without error checking.

ECM may be disabled.

• Make sure ECM is on (see ECM TX, p. 8-3).

o o Errors occur frequently while sending.

The telephone lines may be in poor condition, or you may have a bad connection.

• Lower the transmission speed (see TX START SPEED, p. 8-5).

Receiving problems

o Cannot receive a document automatically.

The fax may not be set to receive automatically.

• For the fax to receive faxes automatically, the receive mode must be set to FAX ONLY MODE, FAX/

TEL AUTO SW (Fax/Tel mode), or ANS.MACHINE MODE* (see Chapter 6). If you have set

ANS.MACHINE MODE*, check that an answering machine is connected to the fax and that it is

turned on with an outgoing message properly recorded (see p. 7-1).

The fax may have a document stored in memory.

• Print out any documents stored in memory (see p. 5-14).

An error may have occurred during reception.

• Check the LCD for an error message (see p. 9-15).

• Print an activity report and check for an error (see p. 8-7).

The multi-purpose tray may be empty.

• Make sure paper is loaded in the multi-purpose tray (see p. 1-8).

The telephone line may not be connected properly.

• Make sure all line connections are secure (see p. 1-4).

* FAX-B120/B115 only.

9-10

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Troubleshooting

o The fax does not switch automatically between telephone and fax

reception.

The fax may not be set to switch automatically between telephone and fax reception.

• For the fax to switch automatically, the receive mode must be set to FAX/TEL AUTO SW (Fax/Tel

mode) or ANS.MACHINE MODE* (see Chapter 6). If you have set ANS.MACHINE MODE*, check

that an answering machine is connected to the fax and that it is turned on with an outgoing message

properly recorded (see p. 7-1).

An error may have occurred during reception.

• Check the LCD for an error message (see p. 9-15).

• Print an activity report and check for an error (see p. 8-7).

The multi-purpose tray may be empty.

• Make sure paper is loaded in the multi-purpose tray (see p. 1-8).

The sending fax machine may not send the CNG signal that tells the fax that the incoming signal

is a fax.

• Some fax machines cannot send the CNG signal that tells your fax the incoming call is from a fax

machine. In such cases, you will have to receive the document manually (see p. 6-4).

o Cannot receive a document manually.

You may have disconnected the call by pressing [Start/Copy] or dialling the remote receiving ID

after hanging up the handset of the extension phone.

• Always press [Start/Copy] or dial the remote receiving ID before hanging up the handset, otherwise

you will disconnect the call.

o Print quality is poor.

You may not be using the correct type of paper.

• Make sure you load paper that meets the paper requirements for the fax (see Chapter 3).

The BJ cartridge print head may need cleaning.

• Clean the BJ cartridge print head if necessary (see p. 9-6).

The sending fax machine may not be functioning properly.

• The sending fax machine usually determines the quality of the document. Call the sender and have

them make sure the top cover and scanning glass of their fax machine are clean.

Error Correction Mode (ECM) may be disabled.

• Make sure ECM is on (see ECM RX, p. 8-4).

* FAX-B120/B115 only.

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o Fax does not print.

The BJ cartridge may not be installed properly.

• Make sure the BJ cartridge is installed properly (see p. 1-9).

• Be sure to remove the orange protective tape from the BJ cartridge before you install it (see p. 1-10).

The BJ cartridge print head may need cleaning.

• Clean the BJ cartridge print head if necessary (see p. 9-6).

The BJ cartridge may need to be replaced.

• Determine if the problem is with the BJ cartridge and replace it if necessary (see p. 9-6).

o Fax images print blotched or uneven.

The telephone lines may be in poor condition, or you may have a bad connection.

• Error Correction Mode (ECM) sending/receiving should eliminate such problems. However, if the

telephone lines are in poor condition, you may have to try again.

The sending fax machine may not be functioning properly.

• The sending fax machine usually determines the quality of the document. Call the sender and have

them make sure the top cover and scanning glass of their fax machine are clean.

o Cannot receive using Error Correction Mode (ECM).

The sending fax machine may not support ECM.

• If the sending fax machine does not support ECM, then the document is received in normal mode

without error checking.

ECM may be disabled.

• Make sure ECM is on (see ECM RX, p. 8-4).

o Errors occur frequently while receiving.

The telephone lines may be in poor condition, or you may have a bad connection.

• Lower the reception speed (see RX START SPEED, p. 8-5).

The sending fax machine may not be functioning properly.

• Call the sender and have them check that their fax machine is functioning properly.

9-12

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Troubleshooting

Copying problems __________________________

o The fax does not make a copy.

The BJ cartridge may need to be replaced.

• Determine if the problem is with the BJ cartridge and replace if necessary (see p. 9-6).

The document may not have been loaded correctly into the document tray.

• Remove the document, stack it if necessary, and load it into the document tray correctly (see p. 3-2).

• Make sure the printer cover is closed.

The BJ cartridge may not be installed properly.

• Make sure the BJ cartridge is installed properly (see p. 1-9).

The fax may not be operating properly.

• Print the nozzle check pattern (see p. 9-5).

o MEMORY FULL appears on the LCD when making multiple copies.

The fax’s memory is full.

• Print or delete any documents stored in memory (see pp. 5-14, 5-15) to free up space in the fax’s

memory, then start again.

• If you have any page fed out without being copied, simply try copying those pages again.

• Change the scanning resolution and try copying again.

The document you are copying may have too many graphics.

• If multiple pages are being copied, separate the pages into smaller stacks. If not, make the desired

number of copies one at a time as needed.

For additional troubleshooting, see Print quality problems, p. 9-14.

Note

Telephone problems ________________________

o You cannot dial.

The telephone line may not be connected properly.

• Make sure all line connections are secure (see p. 1-4).

The power cord may not be plugged in securely.

• Check that the power cord is plugged securely into the fax and into the wall outlet (see p. 1-6). If the

fax is plugged into a power strip, make sure the power strip is plugged in and turned on.

The fax may not be set for the type of telephone line in use (pulse/tone).

• Make sure the fax is set for the correct telephone line type (see p. 1-12).

o The handset, telephone, or extension phone disconnects while you are

talking.

The power cord may not be plugged in securely.

• Check that the power cord is plugged securely into the fax and into the wall outlet (see p. 1-6). If the

fax is plugged into a power strip, make sure the power strip is plugged in and turned on.

o There is interference on the line.

A mobile phone or cordless phone may be in use near the fax.

• Make sure that mobile phones and cordless phones are not used near the fax.

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Print quality problems _______________________

o The print quality is not what you expect; print is not clear, is splashed,

has missing dots or white streaks.

The paper you are using may not be supported by the fax.

• Make sure you are using the recommended paper (see p. 3-3).

You may be printing on the wrong side of the paper.

• Some papers have a “right” side for printing. If the print quality is not as clear as you would like it to

be, try turning the paper over and printing on the other side.

The nozzles on the BJ cartridge print head may be clogged.

• Clean the BJ cartridge print head if necessary (see p. 9-6).

The BJ cartridge may not be installed properly.

• Make sure the BJ cartridge is installed properly (see p. 1-9).

The BJ cartridge print head may be empty or damaged.

• Determine if the problem is with the BJ cartridge print head (see p. 9-5) and replace the BJ cartridge

if necessary (see p. 9-6).

o The printout contains blurred or smudged ink.

The paper you are using may not be supported by the fax.

• Make sure you are using the recommended paper (see p. 3-3).

You may be printing on the wrong side of the paper.

• Some papers have a “right” side for printing. If the print quality is not as clear as you would like it to

be, try turning the paper over and printing on the other side.

General problems __________________________

o The fax has no power.

The power cord may not be plugged in securely.

• Check that the power cord is plugged securely into the fax and into the wall outlet (see p. 1-6). If the

fax is plugged into a power strip, make sure the power strip is plugged in and turned on.

The power cord may not be supplying power.

• Check the power cord by substituting with another, or by using a voltmeter to test it for continuity.

o The fax will not print reports.

The BJ cartridge may need to be replaced.

• Determine if the problem is with the BJ cartridge and replace it if necessary (see p. 9-6).

o Nothing appears on the LCD.

The power cord may not be plugged in securely.

• Check that the power cord is plugged securely into the fax and into the wall outlet (see p. 1-6). If the

fax is plugged into a power strip, make sure the power strip is plugged in and turned on. If the LCD

remains blank, unplug the fax, wait five seconds, then plug it in again.

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LCD messages

The following messages are displayed on the LCD when the fax is performing a function or encounters an

error. The error code appears in the activity report (see p. 8-7).

Message

Cause

Action

AUTO REDIAL

The fax is waiting to redial the

receiving number because the

line was busy or the receiving

party did not answer when you

tried to send the document.

Wait for the fax to automatically

redial the number. If you want to

cancel automatic redialling, wait

until the fax starts dialling the

number, and press [Stop]

(see p. 5-9).

BUSY/NO SIGNAL

The telephone number you

dialled is busy. (#018)

Try sending the document at a

later time.

The fax number dialled was

incorrect.

Check the fax number and dial

again.

The other party’s fax machine is Contact the other party and

not working.

have them check their fax

machine.

The other party is not using a

G3 machine.

Contact the other party and ask

them to send or receive the

document using a G3 machine.

The touch tone/rotary pulse

setting on your fax is incorrect.

Set your fax to the setting that

matches your telephone line

(see p. 1-12).

The receiving fax machine did

not answer within 55 seconds

(after all automatic redialling

attempts).

Contact the receiving party and

have them check their fax

machine. You can try to send

the document using manual

sending (see p. 5-4). For long-

distance call, add pauses to the

registered number (see p. 5-8).

CARTRIDGE JAMMED

The cartridge holder cannot

Clear the paper jam or whatever

move. This is normally due to a is obstructing the cartridge

paper jam.

holder and then press [Stop]

and start again. Do not attempt

to move the cartridge holder

manually.

The scanner unit may not be in Press the document release

the fully upright position.

button, then gently move the

scanner unit to the fully upright

position.

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Message

Cause

Action

CHANGE CARTRIDGE

The BJ cartridge is empty.

Replace the BJ cartridge

(see p. 9-6). The fax will then

print automatically any

documents received in memory.

CHECK DOCUMENT

CHECK PAPER SIZE

The document is not set in the

document tray.

Set the document you are trying

to send or copy (see p. 3-2) and

start again.

The size of the paper in the

multi-purpose tray and that

specified in the PAPER SIZE

setting are different.

Load the correct paper size or

change the PAPER SIZE setting

(see p. 8-4).

CHECK PRINTER

There may be an obstruction

Check for any obstruction

that is not allowing the cartridge (paper clip, small object, etc.)

holder mechanism to move.

and also that the orange

protective cap and tape are

removed from the BJ cartridge.

Check also for a paper jam and

clear the jam if necessary (see

p. 9-1). Then press [Stop] and

start again.

The BJ cartridge may be

defective.

Press [Stop]. Reinstall the BJ

cartridge (see p. 1-9) and start

again.

In either case, if the error does

not clear, try unplugging the fax.

Wait several minutes, then plug

it back in. Also, try replacing the

BJ cartridge with a new one

(see p. 9-6).

The waste ink tank (which holds Contact your local authorised

the ink used for print head

cleaning) may be full.

Canon dealer or the Canon help

line to have the waste ink tank

replaced immediately. Clear the

paper jam (see p. 9-1).

9-16

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LCD messages

Message

Cause

Action

CLEAR PAPER JAM

There is a paper jam.

Clear the paper jam (see p. 9-1)

and reload paper in the multi-

purpose tray. Press [Stop].

DATA ERROR

An error has occurred and all

Press [Start/Copy], then re-

one-touch speed dialling, coded register the data (see

speed dialling, and user data

have been lost.

Chapter 2).

DOC. TOO LONG

ECM RX

The document is longer than

750 mm.

Use a copier to make a reduced

copy of the document and then

send the copy.

The fax is receiving a document ECM receptions may take

using Error Correction Mode

(ECM).

longer than normal receptions.

Turn off ECM if you need to

receive quickly, or if you know

your local lines are in good

condition (see ECM RX, p. 8-4).

ECM TX

The fax is sending a document ECM transmissions may take

using Error Correction Mode

(ECM).

longer than normal

transmissions. Turn off ECM if

you need to transmit quickly, or if

you know your local lines are in

good condition (see ECM TX,

p. 8-3).

MEMORY FULL

The fax’s memory is full

Print any documents stored in

memory (see p. 5-14).

because it has received too

many documents, or a very long Then start again.

or detailed document.

The fax’s memory is full

Free up space in the fax’s

because you either tried to send memory by printing or deleting

too many pages at once, or you any documents in memory you

tried to send a very long or

detailed document.

no longer need (see pp. 5-14,

5-15).

If multiple pages are loaded,

separate the pages into smaller

stacks. If not, try sending the

document by direct sending

(see p. 5-2).

MSG DATA LOST

An error has occurred and all

voice message data has been

lost.

Re-record all answering

machine messages, such as the

outgoing message and

alternative outgoing message

(see p. 7-1).

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Message

Cause

Action

NO DATA

The one-touch speed dialling

button or coded speed dialling

dialling button or coded speed

code you entered has not been dialling code (see pp. 2-10,

registered.

The outgoing message has not Record an outgoing message

been recorded. (see p. 7-1).

2-12).

NO OGM

REC’D IN MEMORY

The fax received the document Load paper in the multi-purpose

in memory because paper or ink tray (see p. 1-8), replace the BJ

ran out, a paper jam occurred,

cartridge (see p. 9-6) or clear

or the incorrect BJ cartridge was the paper jam (see p. 9-1).

installed.

TAM MEMORY FULL

Either 50 messages have been Listen to your telephone

recorded or the total maximum

recording time of 10 minutes

has been reached.

messages and delete any

unnecessary messages.

Alternatively, erase all telephone

messages stored in the fax

memory (see p. 7-7).

TX/RX CANCELLED

You pressed [Stop] to cancel the If required, try sending again.

transmission.

TX/RX NO. nnnn

When the fax sends or receives Write the number down if you

a document, it assigns it a

unique identification number

(nnnn).

will need it later.

WAIT COOLING

During printing, the BJ cartridge Allow the fax to cool down. The

print head may have become

too hot.

fax will resume printing when it

has cooled down.

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In case of a power failure

The user data settings and registered data for one-touch speed dialling and coded speed dialling are saved

during a power failure using a built-in battery*. However, documents stored in the fax memory will be

deleted. If a power failure occurs or the power is turned off, the fax will automatically print a memory clear

report as soon as the power is turned on or the power is restored. This report includes a list of the documents

that were stored in the memory at the time of power failure.

During a power failure _______________________

The following restrictions apply to the function of the fax during a power failure or while the power is turned

off:

• You cannot use the fax to make telephone calls. Also, if your fax is connected to a telephone, you may not

be able to make telephone calls.

• You cannot send, receive, or copy documents.

• You can receive voice calls only if the handset, a telephone, or an extension phone is connected to your

fax.

Memory clear report ________________________

If you experience a power failure, the documents in the fax memory will be lost.

As soon as power is restored and the fax is turned on again, the fax will automatically print out a list of

documents that were stored in the memory at the time of the power failure.

* TAM Messages are also saved if the power fails.

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USER SETTINGS

Name

Description

Settings

DATE & TIME

UNIT TELEPHONE #

UNIT NAME

Set the date and time (24-hour clock) using the numeric buttons.

Enter your fax number using the numeric buttons.

This is the name that appears at the top of each fax page you send (see p.

2-6).

TX TERMINAL ID

TTI POSITION

This option sets the parameters for the identification header that appears

on every page you send.

ON/OFF

Select the position of the TTI.

INSIDE IMAGE/

OUTSIDE IMAGE

Select the icon for the fax number.

Set the density of the reproduction.

TEL/FAX

TELEPHONE # MARK

SCAN CONTRAST

STANDARD/DARKER/

LIGHTER

OFFHOOK ALARM

Enable/disable the off hook alarm. The alarm alerts you that the handset is

not seated properly in its cradle.

ON/OFF

VOLUME CONTROL

LINE MONITOR VOL

CALLING VOLUME

Set the volume of the fax sounds.

Set the volume of the line monitor (sound during dialling).

0 (off)/1/2/3

1/2/3

Set the volume of the ring produced when the fax detects a voice call

during FAX/TEL switchover.

Set the volume of the error alarm sound.

Set the volume of the keypad.

Set the ring tone.

0 (off)/1/2/3

ALARM VOLUME

KEYPAD VOLUME

RX CALL LEVEL

STANDARD/HIGH

TEL LINE TYPE

Set the dialling method the fax uses to match the type of phone line you

have.

TOUCH TONE/

ROTARY PULSE

R-KEY SETTING

PSTN

Set the type of PBX through which your fax is connected.

Your fax is connected to an outside line.

PSTN/PBX

Your fax is connected through a PBX.

PREFIX/HOOKING

PBX: ACCESS TYPE

ACCESS NUMBER

If you select PREFIX, you can enter an outside line number of up to 19

digits.

AUTO VOICE DIAL

Enable/disable automatic dialling for UCanTalk.

ON/OFF

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Selecting a menu

REPORT SETTINGS

Name

Description

Settings

TX REPORT

Enable/disable automatic printing of the transmission report.

OUTPUT NO: Turn off the activity report feature.

OUTPUT YES: Set the fax to print an activity report every time you send a

document.

OUTPUT NO/

OUTPUT YES/

PRINT ERROR ONLY

PRINT ERROR ONLY: Print only when an error occurs during sending.

RX REPORT

Enable/disable automatic printing of the reception report.

OUTPUT NO: Turn off the activity report feature.

OUTPUT YES: Set the fax to print an activity report every time you receive

a document.

OUTPUT NO/

OUTPUT YES/

PRINT ERROR ONLY/

PRINT ERROR ONLY: Print only when an error occurs during receiving.

ACTIVITY REPORT

AUTO PRINT

Enable/disable automatic printing of the activity report.

When you set ON, your fax is set to print an activity report for every 20

transactions (sending and receiving).

OUTPUT NO/

OUTPUT YES

Divide the activity management report into sending and receiving

transactions.

ON/OFF

TX/RX SEPARATE

TX SETTINGS

Name

Description

Settings

ECM TX

Enable/disable error correction during transmission.

Set the length of the pause you insert into a dialling sequence.

ON/OFF

MID PAUSE SET

AUTO REDIAL

4 seconds (1 to 15)

ON/OFF

Determine whether the fax will redial a number if it fails to get a response

on the first attempt.

Set the number of retries.

2 times (1 to 10)

REDIAL TIMES

Set the period of time between redialling attempts.

2 minutes (2 to 99)

REDIAL INTERVAL

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RX SETTINGS

Name

Description

Settings

ON/OFF

ECM RX

Enable/disable error correction during reception.

FAX/TEL AUTO SW

Enable/disable FAX/TEL switchover. When ON, this feature answers calls,

and if no fax tone is detected, the fax rings to alert you of an incoming call.

Set the duration that the fax listens for a fax tone before starting to ring.

Set the length of time the fax will ring to alert you of an incoming call.

Select the action taken after the F/T RING TIME expires.

8 seconds (0 to 30)

22 seconds (10 to 60)

DISCONNECT/RECEIVE

ON/OFF

RING START TIME

F/T RING TIME

DEFAULT ACTION

INCOMING RING

When the handset or an extension phone is connected, set the fax to ring

when it receives a call.

Set the number of incoming rings before the fax answers.

2 times (1 to 99)

ON/OFF

RING COUNT

MAN/AUTO SWITCH

Determine if the fax switches to document receive mode after the fax rings

for a specified time when the fax is in the manual receive mode.

Set the amount of time the fax will ring before switching to document

receive mode.

15 seconds (1 to 99)

RING TIME

REMOTE RX

REMOTE RX ID

MEMORY RX

CALLER ID*

Enables/disables remote receiving.

ON/OFF

25 (00 to 99)

ON/OFF

If you set REMOTE RX to ON, you can select the remote receiving ID.

Turn on/off memory receiving of a document.

Determine if the fax displays the caller’s name and fax number when

receiving a call.

ON/OFF

* Only available in some countries.

PRINTER SETTINGS

Name

Description

Settings

ON/OFF

RX REDUCTION

FIXED REDUCTION

Enable/disable reduction for received documents.

Select the reduction rate.

STANDARD/

LTR/

LGL1

LTR

Select reduction in height only or both width and height.

Select the size of the loaded fax paper.

VERTICAL ONLY/

REDUCE DIMENSION

PAPER SIZE

HORIZ & VERTICAL

A4/LTR/LGL

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Selecting a menu

SYSTEM SETTINGS

Name

Description

Settings

AUTO TEST PRINT

DATE SETUP

Enable/disable auto test printing whenever the BJ cartridge is replaced.

Set the date format.

ON/OFF

YYYY MM/DD

MM/DD/YYYY

DD/MM YYYY

DISPLAY LANGUAGE

Set the language of the LCD messages.

ENGLISH/FRENCH/

SPANISH/GERMAN/

ITALIAN/DUTCH/

FINNISH/PORTUGUESE/

NORWEGIAN/SWEDISH/

DANISH/SLOVENE/

CZECH/HUNGARIAN/

RUSSIAN

TX START SPEED

RX START SPEED

COUNTRY SELECT*

Set the speed at which the fax starts transmitting. Set this to a lower speed

if you have difficulties connecting over long distance or noisy lines.

14400bps/9600bps/

7200bps/4800bps

Set the speed at which the fax starts receiving. Set this to a lower speed if

you have difficulties connecting over long distance or noisy lines.

9600bps/7200bps/

4800bps

Set the country.

OTHERS/UK/GERMANY/

FRANCE/ITALY/SPAIN/

HOLLAND/DENMARK/

NORWAY/SWEDEN/

FINLAND/AUSTRIA/

BELGIUM/

SWITZERLAND/

PORTUGAL/IRELAND/

GREECE/LUXEMBOURG/

HUNGARY/CZECH/

RUSSIA/SLOVENIA/

SOUTH AFRICA

SUMMER TIME

Enable/disable the summer time system.

Set the beginning of the summer time period.

Set the end of the summer time period.

MONTH: Set the beginning/end month.

ON/OFF

BEGIN DATE/TIME

END DATE/TIME

JANUARY/FEBRUARY/

MARCH/APRIL/MAY/

JUNE/JULY/AUGUST/

SEPTEMBER/OCTOBER/

NOVEMBER/DECEMBER

WEEK: Set the beginning/end week.

DAY: Set the beginning/end day of the week.

TIME: Set the beginning/end time.

FIRST WEEK/SECOND

WEEK/THIRD WEEK/

FOURTH WEEK/LAST

WEEK

MONDAY/TUESDAY/

WEDNESDAY/

THURSDAY/FRIDAY/

SATURDAY/SUNDAY

* Only available in some countries.

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TAM SETTINGS (FAX-B140 only)

Name

Description

Settings

MESSAGE LENGTH

Set the maximum recording time for each recorded message.

0 seconds/30 seconds/

60 seconds/120 seconds

PASSWORD

TOLL SAVER

Set a four-digit PIN so that you can access the fax from remote locations.

1234 (0000 to 9999)

ON/OFF

Setting this feature to ON allows calls to be picked up after 2 rings when

you have a new message.

If you set TOLL SAVER to OFF, this feature allows you to set the number of

times the fax rings.

2 times (1 to 15)

RING COUNT

FWD SETTINGS

Allows you to forward messages.

ON/OFF

Forwarding telephone number

A maximum of 40 digits can be entered.

FWD TEL NUMBER

Redial the previously dialled number.

ON/OFF

2 times (1 to 10)

2 minutes (2 to 99)

AUTO REDIAL

REDIAL TIMES: Set the number of retries.

REDIAL INTERVAL: Set the period of time between redialling attempts.

Pin confirmation

ON/OFF

PIN ENTRY

TAM MONITOR

Allows you to screen all incoming calls.

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Activity reports

Your fax keeps track of most of its sending and receiving operations. These operations can be printed out

in the form of activity reports that can help you check the dates and times of fax transmissions and whether

or not each transaction was successful.

How to print a report ________________________

Depending on the type of report, you can have the fax print the report automatically, or you can print it

directly. The TX report, RX report, MULTI TX/RX report, and Memory clear report can only be printed

automatically. See REPORT SETTINGS (p. 8-3) on how and when reports are printed automatically.

Press [Function].

Press [Report].

Use [

3] or [4] to display the type of report you

want to print.

Press [Start/Copy].

You can select ACTIVITY REPORT, 1-TOUCH LIST,

CODED DIAL LIST, or USER DATA LIST.

You can select the order in which you want destinations in

the 1-TOUCH LIST or CODED DIAL LIST to be listed.

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Activity report______________________________

Summarises the information for the sending and receiving activities of your fax after 20 transactions. For

automatic printing, see ACTIVITY REPORT, p. 8-3.

Transactions in an activity report are listed chronologically.

One-touch speed dialling list__________________

Lists the numbers and names registered under one-touch speed dialling buttons.

Coded speed dialling list _____________________

Lists the numbers and names registered under coded speed dialling codes.

User’s data list_____________________________

Lists the current settings of the fax and the registered sender information.

Doc. memory list ___________________________

Lists the documents currently stored in the fax’s memory (see p. 5-14).

TX (Transmission) report_____________________

You can set the fax to print an activity report every time you send a document. See TX REPORT, p. 8-3.

RX (Reception) report _______________________

Normally the fax does not print an activity report for receiving, but you can set the fax to print an activity

report every time you receive a document. See RX REPORT, p. 8-3.

You can set the fax to print an activity report only when an error occurs during receiving. See RX REPORT,

p. 8-3.

Multi TX/RX (Transaction) report ______________

Lists the result of a sequential broadcasting.

If you set the fax to print activity reports (TX REPORT or RX REPORT) and then use sequential

broadcasting, a MULTI TX/RX REPORT will be printed instead of a TX (Transmission) REPORT. See TX

REPORT, p. 8-3.

A memory clear report is printed automatically when power is restored after a power failure. See Memory

clear report, p. 9-19.

Note

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Setting TAM MODE

Setting TAM MODE allows you to receive telephone messages and fax transmissions while the fax is

unattended. When you cancel TAM MODE, any new telephone messages will be played automatically.

Press [TAM] to set TAM MODE.

• When you set TAMMODE, the TAMLED lights up and the

outgoing message is played.

15:00

:00

• When you cancel TAMMODE, the TAMLEDswitches off.

If you have any new telephone messages, the messages are

played automatically.

• To cancel TAM MODE, press [TAM] again.

• NO OGM is displayed on the LCD when no outgoing message has been recorded. You must record

an outgoing message before you can set TAM MODE (see p. 7-1).

• A maximum of 55 messages, including an outgoing message, alternative message and voice

memos, with a total maximum recording time of 10 minutes can be recorded. You can set a

maximum recording time of 120 seconds for each telephone message (see p. 7-3).

• If you have any new telephone messages, the TAM LED blinks and the number of messages

appears on the LCD.

Note

• The date and time when the telephone message was recorded, the number of telephone messages

and the number of the message being played (ICM No.) are displayed whenever a message is

played.

When TAM MODE is set and a call is received, the fax will respond as described below.

The fax will ring 2 or 5 times, when TOLL SAVER is

set to ON, depending on whether there are any

telephone messages (see p. 7-5).

When TOLL SAVER is set to OFF, you can specify the

number of times the fax will ring.

The outgoing message is played to the other party.

If the other party sends a fax after they leave a

message, or if the call is a fax call, the fax is

received automatically.

When the fax is set to MANUAL MODE and MAN/AUTO SWITCH has been set to OFF, TAM

MODE will be activated if the fax rings 15 times and the call is not answered (only when an outgoing

message has been recorded). When the call is disconnected, the fax returns to MANUAL MODE.

Note

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Setting TAM MODE

Setting the recording time for a telephone

message _________________________________

Press [Function].

Press [Start/Copy].

Use [

3] or [4] to select TAM SETTINGS.

Press [Start/Copy] twice.

Use [

3] or [4] to select the recording time.

The recording time can be set to 0, 30, 60 or 120 seconds.

Press [Start/Copy].

Press [Stop].

Setting ends and the fax returns to standby mode.

When the recording time is set to 0, the alternative outgoing message is played. If an alternative

outgoing message has not been recorded, the outgoing message is played. In this case, there will be

no beep after the message is played and the caller will not be able to leave a message.

Note

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Setting TAM MONITOR______________________

TAM MONITOR allows you to screen all incoming calls.

To use this feature, LINE MONITOR VOL (see p. 8-2) must be set to a setting other than 0. If LINE

MONITOR VOL is set to 0, you will not be able to hear any incoming messages as they are being recorded.

Note

Press [Function].

Press [Start/Copy].

Use [

3] or [4] to select TAM SETTINGS.

Press [Start/Copy].

Use [

3] or [4] to select TAM MONITOR.

Press [Start/Copy].

Use [

3] or [4] to select ON.

Press [Start/Copy].

Press [Stop].

Setting ends and the fax returns to standby mode.

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Setting TAM MODE

Setting TOLL SAVER _______________________

Setting TOLL SAVER allows you to check whether you have any new messages when you call from a

remote location.

Press [Function].

Press [Start/Copy].

Use [

3] or [4] to select TAM SETTINGS.

Press [Start/Copy].

Use [

3] or [4] to select TOLL SAVER.

Press [Start/Copy].

• When TOLL SAVER is set to ON and there are telephone

messages, the fax will ring twice before answering the call.

• When TOLL SAVERis set to ON and there are no telephone

messages, the fax will ring five times before answering the

call.

Press [Start/Copy].

Press [Stop].

Setting ends and the fax returns to standby mode.

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Recording voice memos

Use this feature when you are going out and want to leave a message for another member of the family.

Use the microphone on the printer cover to record your voice memo.

Only one voice memo, 30, 60, or 120 seconds*, can be recorded. If you record a new voice memo when

there is already a voice memo recorded, the old voice memo will be deleted.

Use [

3] or [4] to select VOICE MEMO.

Press [Record] and speak into the microphone to

record your voice memo.

The remaining recording time is displayed on the LCD.

-or-

Press [Start/Copy], use [

3] or [4] to select

RECORD and press [Start/Copy] again. Then speak

into the microphone to record your voice memo.

Press [Stop] twice when recording is finished.

The fax returns to standby mode.

To play a voice memo, repeat step 1 above and then press [Play]. Alternatively, carry out step 1

above, press [Start/Copy], select PLAY and then press [Start/Copy].

Note

-or-

Press [Record].

Press [Record] or [Start/Copy]. Then speak into the

microphone to record your voice memo.

The remaining recording time is displayed on the LCD.

Press [Stop] when recording is finished.

The fax returns to standby mode.

* The recording time for a voice memo can be set to the same settings as the recording time for a telephone

message. However, if you set 0 as the recording time for each telephone message, voice memo recording

time will be set to 30.

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Deleting messages

Use [

3] or [4] to select the type of message you

want to delete.

Press [Delete].

The fax asks you to confirm that you want to delete the

message.

Press [

:] to delete the message.

If you do not want to delete the message, press [#].

-or-

Use [

3] or [4] to select the type of message you

want to delete.

Press [Start/Copy].

Use [

3] or [4] to select ERASE.

Press [Start/Copy] .

The fax asks you to confirm that you want to delete the

message.

Press [

:] to delete the message.

If you do not want to delete the message, press [#].

You cannot delete the OUTGOING MESSAGE. The old outgoing message will be automatically

deleted when you record your new message.

Note

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Playing telephone messages

Telephone messages will be played back in order from the oldest message recorded. If a voice memo has

been recorded, it will be played back first.

Press [Play].

The date and time when the telephone message was

recorded, the number of telephone messages and the number

of the message being played (ICM No.) are displayed

whenever a message is played.

• Press [

] to listen to the message again. (Repeat)

] to play the next message. (Skip)

Note

] twice to play the previous message.

• Press [Stop] to stop playback.

• Press [Delete] during playback to delete a message.

• Use [3] or [4] to change the volume.

Follow the procedures below to delete all messages.

Press [Delete].

Press [:] to delete all messages.

If you change your mind and decide not to delete all

messages, press [#].

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Remote control features

Use these features when you call home to play back any messages you may have received. You can also use

the remote control features to set TAM MODE.

You must register a four-digit PIN as your password before you can use these features (see below).

Registering the password for remote control _____

Press [Function].

Press [Start/Copy].

Use [

3] or [4] to select TAM SETTINGS.

Press [Start/Copy].

Use [

3] or [4] to select PASSWORD.

Press [Start/Copy].

Use the numeric buttons to enter a four-digit PIN as

your password.

Press [Start/Copy].

Press [Stop].

Registration ends and the fax returns to standby mode.

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Using remote control

Call home.

The outgoing message will be played.

Press [#] while the outgoing message is playing.

Enter your password when you hear the beeps

indicating that you should enter your password.

When your password is accepted, you will hear a

confirmation tone (a short series of beeps).

The fax will now accept remote control commands

(see List of remote control commands, p. 7-11).

For example, press [1][1][#] to play back any telephone

messages you may have received. When playback has

finished, press [9][9][#] to end the remote control.

End the remote control and hang up the handset.

• A password is required to use the remote control features. However, if PIN ENTRY is set to OFF

(see p. 8-6), it is not necessary to enter your password when you use the FORWARDING MSG

feature (see p. 7-12).

Note

• If you enter an invalid password, you will hear an error tone. If you enter two invalid passwords

consecutively, the call will be disconnected.

• You should enter a remote command within 20 seconds of entering your password. If more than

20 seconds elapse after you enter your password and you do not enter a remote command, the call

will be disconnected.

• The remote control features can be used even when the fax is set to a mode other than TAM

MODE.

• In FAX ONLY MODE, the outgoing message will not be played. Press [#] when the call is

connected.

• In Fax/Tel mode (FAX/TEL AUTO SW), press [#] while the Fax/Tel message is playing. If you

have not set a Fax/Tel message, press [#] when the call is connected.

• In MANUAL MODE, press [#] if MAN/AUTO SWITCH has been set. If MAN/AUTO SWITCH

is off, the fax will ring 15 times. Press [#] while the outgoing message is playing. Then, enter your

password when you hear the beeps.

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Using remote control

K List of remote control commands

Command

Sub-command*

Description

11#

Play ICM

Repeat

Skip

Stop playback

Delete

19#

20#

Delete all ICM

Record voice memo

End recording

Play voice memo

Repeat

21#

Stop playback

Delete voice memo

29#

31#

Record outgoing message

End recording

32#

33#

34#

41#

Record alternative outgoing message

End recording

Record forwarding message

End recording

Record FAX/TEL switching message

End recording

Play outgoing message

Repeat

Stop playback

42#

43#

44#

Play alternative outgoing message

Repeat

Stop playback

Play forwarding message

Repeat

Stop playback

Play FAX/TEL switching message

Repeat

Stop playback

50#

51#

60#

61#

89#

99#

Cancel TAM MODE

Set TAM MODE

Cancel ICM forwarding mode

Set ICM forwarding mode**

Delete voice memo/all ICM messages

End remote control

Sub-commands are only valid while the command they are linked to is active.

** When no forwarding number has been set, ICM forwarding mode cannot be set. When TAM MODE

has not been set, entering this command activates TAM MODE and ICM forwarding mode

simultaneously.

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Forwarding telephone messages

This feature allows you to automatically forward telephone messages, recorded when the fax is set to TAM

MODE, to a registered forwarding number.

You can use remote control to access the forwarding number and listen to your telephone messages.

• You must register a forwarding number and set TAM MODE before you can use this feature. Remote

control cannot be used to set this feature unless a forwarding number has been registered.

Note

• If you set FWD SETTINGS to ON when a forwarding message has not been recorded, you will hear a

tone instead of a forwarding message when telephone messages are forwarded.

Setting the forwarding number ________________

Press [Function].

Press [Start/Copy].

Use [

3] or [4] to select TAM SETTINGS.

Press [Start/Copy].

Use [

3] or [4] to select FWD SETTINGS.

Press [Start/Copy].

Use [

3] or [4] to select ON.

Press [Start/Copy] twice.

Use the numeric buttons to enter the forwarding

number.

A maximum of 40 digits can be entered.

Press [Start/Copy].

Press [Stop].

Setting ends and the fax returns to standby mode.

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Forwarding telephone messages

Setting the number of redial times _____________

Follow steps 1 to 5 on p. 7-12.

Use [

3] or [4] to select AUTO REDIAL.

Press [Start/Copy].

Use [

3] or [4] to select ON.

Press [Start/Copy] twice.

Use the numeric buttons to enter the number of

redial times.

Press [Start/Copy] twice.

Use the numeric buttons to enter the redial interval.

Press [Start/Copy].

Press [Stop].

Setting ends and the fax returns to standby mode.

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Setting PIN ENTRY _________________________

Follow steps 1 to 5 on p. 7-12.

Use [

3] or [4] to select PIN ENTRY.

Press [Start/Copy].

Use [

3] or [4] to select ON.

Press [Start/Copy].

Press [Stop].

Setting ends and the fax returns to standby mode.

If PIN ENTRY is set to OFF, it is not necessary to enter your password when you use the FORWARDING

MSG feature (see p. 7-12).

Note

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When a forwarded call is received

When FWD SETTINGS is set to ON, telephone messages recorded when the fax is set to TAM MODE will

be automatically forwarded to a registered forwarding number.

A call is received at the forwarding number.

When you answer the phone you will hear your

forwarding message.

Press [#] while the forwarding message is playing.

If you have not set a forwarding message, press [#] when

you hear the tone.

Enter your password when you hear the beeps

• When PIN ENTRY is set to OFF (see p. 7-14), step 4 is not

required.

• If you enter an invalid password, you will hear an error tone.

If you enter two invalid passwords consecutively, the call

will be disconnected.

Any new telephone messages will be played.

When playback ends, it will be possible to use the

remote control features.

or the remote control features, see pp. 7-9 to 7-11.

Hang up the handset when you have finished.

• When forwarding is not possible:

You can set the fax to redial the forwarding number a certain number of times at specified intervals

when forwarding is not possible, such as at times when the forwarding number is busy or the phone

Note

is unattended. If forwarding is still not possible after the fax redials the forwarding number the

specified number of times, the forwarding setting will be temporarily cancelled. However, the fax

will dial the forwarding number again when any new telephone messages are received.

• You should enter a remote command within 20 seconds of entering your password. If more than

20 seconds elapse after you enter your password and you do not enter a remote command, the call

will be disconnected.

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Setting the receive mode

Once you have decided which mode is suitable for your needs, set the mode by pressing [Receive Mode].

Press [Receive Mode].

Every time you press [Receive Mode], the mode changes

cyclically.

Press [Start/Copy].

The fax returns to standby mode.

Receiving both documents and telephone calls

automatically: Fax/Tel mode __________________

If you set Fax/Tel mode, you can control precisely how the fax handles incoming calls by adjusting the

following settings:

• Adjust the time the fax takes to check whether a call is from a fax machine or a telephone (RING START

TIME setting).

• Adjust the length of time the fax rings when the call is a voice call (F/T RING TIME setting).

• Set whether the fax switches to receive mode after the ring time set in F/T RING TIME has elapsed

(DEFAULT ACTION setting).

Press [Function].

Press [Start/Copy].

Use [

3] or [4] to select RX SETTINGS.

Press [Start/Copy].

Use [

3] or [4] to select FAX/TEL AUTO SW.

Press [Start/Copy].

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Setting the receive mode

Use the numeric buttons to enter the time the fax

waits before ringing when it receives a call.

Press [Start/Copy] twice.

Use the numeric buttons to enter the time the fax

rings while waiting for someone to pick up the

handset.

Press [Start/Copy] twice.

Use [

3] or [4] to select RECEIVE or

DISCONNECT.

This setting tells the fax what to do if the handset is not

picked up within the specified ring time set in step 6.

Press [Start/Copy].

Press [Stop].

Setting ends and the fax returns to standby mode.

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Receiving documents manually: MANUAL MODE _

Check that Manual is displayed on the LCD

(see p. 6-2).

Check that the handset or extension phone is

connected to the fax (see p. 1-4).

When you hear the handset or extension phone

rings, pick up the handset.

If you hear a person’s voice:

Start your conversation. If the caller wants to

send a document after talking to you, ask them

to press the start button on their fax machine.

When you hear a slow beep, press [Start/Copy]

on the fax to begin receiving the document. Hang

up the handset.

• If the extension phone is located away from your fax, dial

25 (the remote receiving ID) on the extension phone and

hang up.

• The fax begins receiving the document.

If you hear a slow beep tone:

Someone is trying to send you a document.

• Press [Start/Copy] and hang up the handset.

• If the extension phone is located away from your fax, dial

25 (the remote receiving ID) on the extension phone and

hang up.

• The fax begins receiving the document.

Be sure to hang up the handset after you press [Start/Copy] otherwise the call will be disconnected.

Note

Receiving documents with an answering machine:

ANS.MACHINE MODE (FAX-B120/B115 only)____

Connecting an answering machine to your fax allows you to receive documents and telephone messages

while you are out.

K Using your fax with an answering machine

Follow these guidelines when using your fax with an answering machine.

• Set the answering machine to answer on the first or second ring.

• When recording an outgoing message on the answering machine, the entire message must be no longer

than 15 seconds.

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Other features

Saving ink while receiving documents __________

You can enable/disable ink-saving feature by pressing the [Ink Saver] button when the [Function] button is

pressed.

Press [Function].

Press [Ink Saver].

Use [

3] or [4] to select ON or OFF.

Press [Start/Copy].

The fax returns to standby mode.

Receiving documents in memory while performing

another task or when a problem occurs _________

If your fax is performing another task or encounters a problem when receiving a document, it automatically

stores the unprinted pages in memory, and the LCD displays REC’D IN MEMORY as well as one or more

messages. For an explanation of the message(s) and details on the action to take, see p. 9-18.

• You can set the fax not to store documents in memory if a problem occurs during reception (see

MEMORY RX, p. 8-4).

• Once the pages are printed, they are deleted from memory.

Note

Polling to receive documents _________________

The polling feature allows you to request a document to be faxed to you from another fax machine. The

sending party only needs to make sure the document is on a fax machine and ready to be sent. Thus, when

your fax polls the other fax machine, the document is sent automatically. The fax can poll any fax machine

that supports polling.

• Before attempting to poll a fax machine, make sure that the other fax machine supports polling.

• If the other party is using a Canon fax machine which has the Polling ID function, ask them to set the

Polling ID of their fax machine to 255 (11111111 binary number).

Note

• For details on the Polling ID, see the other party’s fax machine manual. In all other cases the Polling ID

is not a concern.

• Your fax cannot be polled by another fax machine.

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Press [Function].

Press [Polling].

Press [Start/Copy].

Dial the fax number of the fax machine you wish to

poll.

Use one of the dialling methods described on page 5-2.

Press [Start/Copy].

Your fax begins receiving the document.

Cancelling receiving

Press [Stop].

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Sending methods___________________________

K Direct sending (see below)

K Memory sending (see p. 5-3)

K Manual sending (see p. 5-4)

Dialling methods ___________________________

There are several methods of dialling the receiving party’s number, depending on how your fax is set up.

K Regular dialling

K One-touch speed dialling (see p. 5-5)

K Coded speed dialling (see p. 5-5)

K Directory dialling (see p. 5-6)

K UCanTalk (see p. 5-7)

Sending documents

Direct sending _____________________________

Load the document face up into the document tray.

See Loading documents, p. 3-2.

You can set the scanning resolution and contrast (see p. 5-1).

Dial the receiving party’s fax number.

Use one of the dialling methods described in this chapter.

Press [Start/Copy] twice.

The fax begins sending.

• If an error occurs during sending, the fax beeps intermittently for a few seconds and an error

message appears on the LCD. If this happens, correct the error and then press [Stop], then try

sending the document again. See LCD messages, p. 9-15.

Note

• The fax automatically redials if the receiving party does not answer or if the line is busy. (You can

specify the number of times it redials; see AUTO REDIAL, p. 8-3.)

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Sending documents

Memory sending ___________________________

The fax normally uses direct sending to send your document, but you can send it with memory sending (see

below). In this case, the fax quickly scans the document into memory. Then it sends the document from

memory. This means you do not have to wait for the fax to finish sending before you can retrieve your

original document.

You can send up to 15 A4-size pages at a time with memory sending (based on the Canon FAX Standard

Chart No.1, standard resolution).

If MEMORY FULL appears on the LCD when you load the document into the document tray or during

the scanning process, re-start sending the document using direct sending (see p. 5-2).

Note

Load the document face up into the document tray.

See Loading documents, p. 3-2.

You can set the scanning resolution and contrast (see p. 5-1).

Press [Function].

Press [Send Options].

Use [

3] or [4] to select MEMORY TX.

Press [Start/Copy].

Dial the receiving party’s fax number.

Use one of the dialling methods described in this chapter

(see p. 5-2).

Press [Start/Copy] twice.

The fax scans the document into memory and begins

sending.

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Manual sending ____________________________

If you would like to first speak with the person you are sending the document to, use manual sending. You

need to connect the handset or extension phone to the fax for manual sending.

Load the document face up into the document tray.

See Loading documents, p. 3-2.

You can set the scanning resolution and contrast (see p. 5-1).

Pick up the handset or press [Hook] and dial the

receiving party’s fax number.

Use one of the dialling methods described in this chapter

(see p. 5-2).

If a person answers, converse normally, then ask

them to press the start button on their fax. Press

[Start/Copy] and hang up.

If you hear a high pitch tone, press [Start/Copy] and hang

up.

• The fax will beep if the handset is not hung up properly. Make sure the handset is seated properly

in its cradle. If you do not want the fax to beep, disable the OFFHOOK ALARM setting (see

p. 8-2).

Note

• If an error occurs during sending, the fax beeps intermittently for a few seconds and an error

message appears on the LCD. If this happens, correct the error and then press [Stop], then try

sending the document again. See LCD messages, p. 9-15.

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Cancelling sending

Press [Stop].

• When you cancel sending, you may need to press [Start/Copy] for a few seconds, then the fax will

feed out the document.

• The fax prints an ERROR TX REPORT (see p. 8-7).

Note

Automatic dialling

Sending a document using one-touch speed dialling

or coded speed dialling numbers ______________

To use this feature you must first register numbers for one-touch speed dialling (see pp. 2-10, 2-11) or coded

speed dialling (see p. 2-12).

Load the document face up into the document tray.

See Loading documents, p. 3-2.

You can set the scanning resolution and the contrast (see

p. 5-1).

Press the one-touch speed dialling button under

which the number you wish to fax is registered.

-or-

Press [Coded Dial/Directory] and enter the

appropriate two-digit coded speed dialling code.

The registered name and number appear.

• If you make a mistake, press [Stop]. Then press the

correct one-touch speed dialling button or press [Coded

Dial/Directory] and re-enter the code.

• If an error message appears on the LCD, correct the error

and press [Stop]. If necessary, see Faxing problems,

p. 9-9.

Press [Start/Copy].

The fax begins sending.

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Sending a document using directory dialling _____

This feature is convenient when you know the other party’s name but cannot recall the one-touch speed

dialling button or the code for coded speed dialling where the number is registered.

This procedure can also be used to look up the other party’s name and retrieve the number for dialling.

Load the document face up into the document tray.

See Loading documents, p. 3-2.

You can set the scanning resolution and the contrast (see

p. 5-1).

Press [Coded Dial/Directory] twice.

Press a numeric button to enter the first letter of the

name of the party you are searching for.

Press [

3] or [4] to display the other names and

numbers registered for the button letter group.

• The names for one-touch speed dialling numbers are

prefixed with two digits and the names for coded speed

dialling numbers are prefixed with an asterisk (A) and two

digits.

• When you reach the last name and number registered for the

letter group, you will return to the first name and number in

the group.

• If the LCD does not change after you press [3] or [4], this

means only one name and number is registered for the

button you just pressed.

• Press [Redial/Pause] to switch between the name and

number on the LCD.

With the telephone number you want to dial

displayed, press [Start/Copy] to start the document

transmission.

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Automatic dialling

Sending a document using UCanTalk

(FAX-B140 only) ___________________________

To use this feature you must first register the voice tags for UCanTalk (see p. 2-13).

Load the document face up into the document tray.

See Loading documents, p. 3-2.

You can set the scanning resolution and the contrast (see

p. 5-1).

Press [UCanTalk]. Then speak the voice tag into

the microphone.

The registered name will be displayed on the LCD.

With the party’s name you wish to dial displayed,

press [Start/Copy] to start the document

transmission.

• If the AUTO VOICE DIAL setting is set to ON, the fax

automatically starts the document transmission (see p. 8-2).

• If the displayed party’s name is not what you are searching

for, press [Stop] to cancel the procedure, and re-start from

step 2.

• If an error occurs every time you speak into the microphone,

re-register the voice tag and try again (see pp. 2-10 to 2-13).

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Special dialling

Sending a document using caller history ________

If the CALLER ID setting is set to ON, the caller’s name and phone/fax number appear on the LCD when

you receive a call (see p. 8-4). The fax keeps up to 20 latest caller IDs in memory.

The caller history feature is only available in some countries. The feature uses the ETS300778 protocol.

Contact your local telephone company for detailed information.

Note

Press [Function].

Press [Caller History].

The date and time, names, and numbers from which you

have received calls recently will be displayed on the LCD.

• Press [Redial/Pause] or [Coded Dial/Directory] to switch

between the date and time, name, and phone number on the

LCD.

Use [

3] or [4] to select the receiving party.

Press [Start/Copy].

The fax begins calling the number.

If a person answers, pick up the handset and

converse normally.

If you want to send a document, load the document

face up into the document tray (see Loading

documents, p. 3-2) and ask them to press the start

button on their fax.

See Manual sending, p. 5-4.

When you hear a high pitch tone, press [Start/

Copy] and hang up.

The fax begins sending the document.

Long-distance dialling _______________________

When you register a long-distance number, you may have to insert a pause within or after the number. For

long-distance dialling, the location and length of the pause may differ depending on the telephone system.

To enter a pause, press [Redial/Pause]. A pause within a number is 2 seconds long.

The length of this pause can be adjusted. See MID PAUSE SET, p. 8-3. A pause at the end of a number is

fixed at 10 seconds.

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Redialling when the line is busy

There are two methods of redialling: manual redialling and automatic redialling. This section explains these

two methods.

Manual redialling ___________________________

Press [Redial/Pause] to dial the last number you dialled with the numeric buttons. (This starts redialling

regardless of whether automatic redialling is enabled.)

K Cancelling manual redialling

To cancel manual redialling, press [Stop].

Automatic redialling_________________________

K What is automatic redialling?

When you are sending a document and the receiving party’s line is busy, the fax waits the specified time

and then dials the same number again. You can set the fax to redial several times if previous attempts fail

because of a busy signal.

Automatic redialling can be turned off and on. The number of redialling attempts and the time interval

between attempts can also be adjusted (see AUTO REDIAL, p. 8-3).

If all redialling attempts are unsuccessful, the fax will cancel the transmission and print an ERROR TX

REPORT to remind you that the transmission was not completed (see p. 8-7).

When automatic redialling is in use, the LCD displays AUTO REDIAL while it is waiting to redial.

K Cancelling automatic redialling

Automatic redialling cannot be cancelled with the [Stop] button while the fax is waiting to redial.

Wait until the fax begins redialling.

Press [Stop].

If you want to cancel a memory-sending transmission while the fax is waiting to redial, you will have

to delete the document from memory (see p. 5-15).

Note

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K Setting the options for automatic redialling

You can set the following options for automatic redialling:

• Whether or not the fax redials automatically.

• The number of times the fax attempts to redial.

• The time interval between redialling attempts.

Press [Function].

Press [Start/Copy].

Use [

3] or [4] to select TX SETTINGS.

Press [Start/Copy].

Use [

3] or [4] to select AUTO REDIAL.

Press [Start/Copy].

• To disable automatic redialling, use [3] or [4] to select

OFF, then press [Start/Copy]. Press [Stop] to return to

standby mode.

• To enable automatic redialling, use [3] or [4] to select ON

and continue with the steps below.

Press [Start/Copy] twice.

Use the numeric buttons to enter the number of

times you want the fax to redial.

You can select from 1 to 10 times (see p. 8-3).

Press [Start/Copy] twice.

Use the numeric buttons to enter the time interval

between redialling attempts.

You can select from 2 to 99 minutes (see p. 8-3).

Press [Start/Copy].

Press [Stop].

The fax returns to standby mode.

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Delayed sending

Your fax can send a document automatically at a preset time. This allows you to take advantage of lower

late-night long-distance rates offered by some telephone companies.

Load the document face up into the document tray.

See Loading documents, p. 3-2.

You can set the scanning resolution and contrast (see p. 5-1).

Press [Function].

Press [Send Options].

Use [

3] or [4] to select DELAYED TX.

Press [Start/Copy].

Enter the desired sending time (24-hour clock)

using the numeric buttons.

• Set the time using the 24-hour clock system.

Precede single digits with a zero.

Example: 3:00 p.m. = 15:00

• Press [Clear] if you need to re-enter the time.

• You can also use [3] or [4] to move the cursor.

Press [Start/Copy].

Enter the receiving party’s fax number.

• You can enter the receiving party’s fax number using the

numeric buttons, one-touch speed dialling, coded speed

dialling, or directory dialling (see pp. 5-5, 5-6).

• If you use the numeric buttons, press [Start/Copy] after

entering the number to register it before going on to the next

number.

Press [Start/Copy] twice.

The fax scans the document into memory.

When the set time comes, the fax dials and sends

the document.

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Sending other documents while the fax is set for

delayed sending ___________________________

You can send, receive, and copy other documents even when the fax is set for sending at a preset time.

The fax can only register one preset sending operation at a time.

To send or copy other documents after setting the fax for delayed sending, simply send or copy using any

other sending procedure in this guide.

Delayed sequential broadcasting is applicable for sending one document to more than one location at a

later time when multiple fax numbers are dialled (see p. 5-13).

Note

Cancelling delayed sending __________________

Press [Function].

Use [

] or [4] to select MEMORY REFERENCE.

Press [Start/Copy].

Use [

3] or [4] to select DELETE DOCUMENT.\

Press [Start/Copy].

Use [

3] or [4] to select the transaction number

(TX/RX NO.) of the document you want to delete.

• If the LCD does not change after you press [3] or [4], this

means only one transaction is stored in memory.

• If you are unsure of the transaction number (TX/RX NO.),

print the Doc. memory list (see p 5-14).

Press [Start/Copy].

Press [:] to delete the file.

If you change your mind and want to continue sending,

press [#].

Press [Stop].

The fax returns to standby mode.

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Sequential broadcasting

Sending a document to more than one location ___

Sequential broadcasting sends one document to more than one location.

You can send to a total of 60 locations as follows:

• One-touch speed dialling

• Coded speed dialling

• Regular dialling (Numeric buttons dialling)

9 locations

50 locations

1 location

You can enter the one-touch speed dialling and coded speed dialling locations in any order. You simply

press the one-touch speed dialling button, or press [Coded Dial/Directory] followed by the two-digit code.

You can also include one location using regular dialling. Remember that when using regular dialling, you

must press [Start/Copy] after entering the number.

You must press each button within 10 seconds of the preceding one. The fax begins the operation

approximately 10 seconds after you press the last button.

Note

Load the document face up into the document tray.

See Loading documents, p. 3-2.

You can set the scanning resolution and contrast (see p. 5-1).

Dial the receiving party’s fax numbers as you need.

You can also press [Redial/Pause] to redial the last number

dialled with the numeric buttons.

Press [Start/Copy].

• The fax reads the document into memory and begins

sending.

• To cancel a transmission, press [Stop] during dialling or

transmission. All transmissions in the sequence are

cancelled.

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Documents stored in memory

Printing a list of documents in memory__________

Your fax can print a list of documents stored in memory, along with the transaction number (TX/RX NO.)

of each document. Once you know the transaction number of a document in memory, you can print it or

delete it.

Press [Function].

Use [

3] or [4] to select MEMORY REFERENCE.

Press [Start/Copy].

Printing a document in memory________________

Press [Function].

Use [

3] or [4] to select MEMORY REFERENCE.

Press [Start/Copy].

Use [

3] or [4] to select PRINT DOCUMENT.

Press [Start/Copy].

Use [

3] or [4] to select the transaction number

(TX/RX NO.) of the document you want to print.

If you are unsure of the transaction number (TX/RX NO.),

print the Doc. memory list (see above).

Press [Start/Copy].

1 sec.

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Documents stored in memory

Press [:] to print the first page only, or press [#] to

print all pages of the document.

The fax prints the document.

To continue printing other documents in memory,

repeat the procedure from step 4.

To finish, press [Stop].

Deleting a document from memory _____________

Press [Function].

Use [

3] or [4] to select MEMORY REFERENCE.

Press [Start/Copy].

Use [

3] or [4] to select DELETE DOCUMENT.

Press [Start/Copy].

Use [

3] or [4] to select the transaction number

(TX/RX NO.) of the document you want to delete.

• If the LCD does not change after you press [3] or [4], this

means only one transaction is stored in memory.

• If you are unsure of the transaction number (TX/RX NO.),

print the Doc. memory list (see p. 5-14).

Press [Start/Copy].

The fax asks you to confirm that you want to delete the

document.

Press [:] to delete the document.

If you change your mind and want to keep the document in

memory, press [#].

To continue deleting other documents in memory,

repeat the procedure from step 4.

To finish, press [Stop].

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Loading documents

Adjust the document guide to the width of

• For a multipage document, the pages are fed

one by one from the top of the stack.

• Wait until all pages of your document have

been scanned before starting a new job.

• Make sure you follow the procedure above to

load documents into the document tray. If the

document is not loaded into the document

tray correctly, it may not be fed into the fax

properly; resulting in a jam, or in pages not

being sent.

the document, and gently insert the top of

Note

the document face up into the document

tray until you hear a beep.

• If you want to send a document with more

than 15 pages, divide the document into 2

sections and send each section in a separate

transmission.

Problems with multipage documents____________

If you have trouble feeding multipage documents from the document tray into the fax, remove the stack and

tap it on a flat surface to even the edges. Then slant the stack so that its front edge is bevelled, and insert the

stack into the document tray.

To avoid feeding problems, make sure the document meets the document requirements (see p. 3-1).

Note

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Paper requirements

Your fax supports A4-, letter-, and legal-size paper in portrait orientation. You can use regular copier paper,

cotton bond paper, or typical letterhead. Your fax does not require special ink jet paper. Always use paper

without curls, folds, staples, or damaged edges. Look at the label on the package to see if the paper has a

preferred side for printing.

Be sure to test paper before purchasing large quantities.

Note

Printable area _____________________________

The shaded area below shows the printable area of A4-size paper. Be sure to print within this area.

210 mm

3.0w1.5 mm

297 mm

FEED

DIRECTION

7 mm

3.4w1.5 mm

3.4 mm ~

Loading paper _____________________________

For details on loading paper in the multi-purpose tray, see p. 1-8.

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Fax controls – the operation panel

TAM LED

(FAX-B140 only)

LCD

Microphone

(FAX-B140 only)

Rewind/Forward buttons

(FAX-B140 only)

FAX-B140

Report

ABC

DEF

Cleaning Send Options

Space

GHI

JKL

MNO

Clear

Polling

Ink Saver

PQRS

TUV

WXYZ

Caller History

Receive Mode Resolution

Function

One-touch speed

dialling/Special

function buttons

(see below)

Numeric buttons

These are the buttons on the

FAX-B140 operation panel.

See p. 2-3 for buttons on the

FAX-B120/B115 operation

panel.

Report button (see p. 8-7)

Cleaning button (see p. 9-5)

Send Options button (see p. 5-3)

Report

Cleaning Send Options

R button (see p. 1-12)

Space button (see p. 2-5)

Clear button (see p. 2-5)

Space

Clear

Polling button (see p. 6-6)

Ink Saver button (see p. 6-5)

Caller History button (see p. 5-8)

Polling

Ink Saver Caller History

Function

Receive Mode Resolution

Receive Mode button (see p. 6-2)

Resolution button (see pp. 4-1, 5-1)

Function button (see p. 1-12)

The buttons on the left of the operation panel have the following two functions:

• One-touch speed dialling buttons (see p. 2-10)

• Special function buttons

When the [Function] button is pressed, the special function buttons (function marked under each button)

can be used to perform various operations.

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Fax controls – the operation panel

K FAX-B120/B115

Scroll/Cursor buttons (see pp. 2-5, 8-1)

Redial/Pause button (see p. 5-8)

Coded Dial/Directory button (see pp. 5-5, 5-6)

Stop button

Start/Copy button

Hook button (see p. 5-4)

K FAX-B140

Scroll/Cursor buttons (see pp. 2-5, 8-1)

TAM button (see p. 7-2)

Delete button (see p. 7-7)

Record button (see p. 7-1)

Play button (see p. 7-8)

Redial/Pause button (see pp. 5-8, 5-9)

UCanTalk button (see p. 5-7)

Coded Dial/Directory button (see p. 5-4)

Stop button

Start/Copy button

Hook button (see p. 5-4)

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Guidelines for entering numbers,

letters, and symbols

When you come to a step that requires you to enter a name or number, see the table below to determine

which numeric button to press for the letter you want.

Button

Uppercase Letter

Mode (:A)

Lowercase Letter

Mode (:a)

Numer Mode

(:1)

ABC

DEF

GHI

JKL

MNO

PQRS

TUV

WXYZ

Uppercase Letter

mode (:A)

Lowercase Letter

mode (:a)

Numer mode

(:1)

After 60 seconds of no operation panel input, the fax returns to standby mode and any unregistered changes

are lost.

Note

K Entering letters and numbers

Press [:] to switch mode.

Press the numeric button that contains the letter

you want.

• Press repeatedly until the letter you want appears.

• If you are unsure which button to press, see the table above.

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Guidelines for entering numbers, letters, and symbols

Continue entering other letters using the numeric

buttons.

• If the next letter you want to enter is under a different

numeric button, simply press that button until the letter you

want appears.

-or-

If the next letter you want to enter is under the same numeric

button you pressed in step 2, press [4] to move the cursor to

the right. Then press that same numeric button repeatedly

until the letter you want appears.

• To enter a space, press [Space].

K Entering symbols

Press [#] repeatedly until the symbol you want

appears.

If you want to enter another symbol, press [

move the cursor to the right, then press [#]

4] to

repeatedly until the symbol you want appears.

Correcting mistakes_________________________

You can clear an entire entry by pressing [Clear]. Alternatively, follow the procedure below to correct

individual letters:

Use [

3] or [4] to move the cursor under the

incorrect letter.

Use the numeric buttons to enter the correct letter

over the incorrect letter.

When you have finished making corrections, press

[Start/Copy] to register your new entry.

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Registering sender information

Personalising your fax_______________________

K Identifying your documents

When sending a document, you can have your fax number and your name (known as your ID), and the

current date and time printed out by the receiving fax machine. This information is called your TTI

(Transmit Terminal Identification) and appears at the top of the faxed document in small type.

By identifying the documents you send, the receiving party will be able to recognise your fax messages at

a glance. The illustration below shows a sample document with the identifying information.

27/12 2002 10:12 FAX 123 4567

CANON

CANON CANADA

The page number

THE SLEREXE COMPANY LIMITED

SAPORS LANE•BOOLE•DORSET•BH25 8ER

TELEPHONE BOOLE (945 13) 51617

–

FAX 123456

Our Ref. 350/PJC/EAC

The name of the party who is receiving the

document

Your name or compagny name

Your fax/telephone number

TELEPHONE # MARK (You can select TEL or FAX, see p. 8-2.)

The date and time you sent the document

The top line includes the name of the receiving party if you send the document using one-touch speed

dialling or coded speed dialling and you registered the party’s name.

Setting the date and time ____________________

The date and time appear on the LCD as well as on the documents you send.

Press [Function].

Press [Start/Copy] three times.

Use the numeric buttons to enter the date and time

using the day-month-year format (DD/MM YYYY).

• Set the time using the 24-hour clock system.

Precede single digits with a zero.

Example: 3:00 p.m. = 15:00

• To change the date format, see SYSTEM SETTINGS, p. 8-5.

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Registering sender information

Press [Start/Copy].

Press [Stop].

Registration ends and the fax returns to standby mode.

Registering your fax/telephone number and name _

This information appears at the top of each document you send.

Press [Function].

Press [Start/Copy] twice.

Use [

3] or [4] to select UNIT TELEPHONE #.

Press [Start/Copy].

Enter your fax number (up to 20 digits) using the

numeric buttons.

You can enter a plus sign (+) or space to make your number

easier to read. To enter a plus sign (+), press [#].

Press [Start/Copy] twice.

Enter your name (up to 16 letters) using the

numeric buttons (see p. 2-4).

Press [Start/Copy].

Press [Stop].

Registration ends and the fax returns to standby mode.

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Setting the summer time _____________________

Some countries adopt the summer time system that shifts the clock time ahead or back according to the

change in seasons. You can select if the time information in your FAX changes to match your country’s

summer time system and set the day and time when the summer time begins and ends.

Press [Function].

Press [Start/Copy].

Use [

3] or [4] tot select SYSTEM SETTINGS.

Press [Start/Copy].

Use [

3] or [4] tot select SUMMER TIME.

Press [Start/Copy].

Use [

3] or [4] tot select ON or OFF.

Press [Start/Copy].

• If you selected OFF in step 4, press [Stop] to

return to standby mode.

• If you selected ON in step 4, use [

select BEGIN DATE/TIME.

3] or [4] to

Press [Start/Copy] twice.

Use [

3] or [4] tot select the month in which the

summer time starts.

Press [Start/Copy].

Use [

3] or [4] to select WEEK.

Press [Start/Copy].

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Registering sender information

Use [

3] or [4] to select the week in which the

summer time starts.

Press [Start/Copy].

Use [

3] or [4] to select DAY.

Press [Start/Copy].

10 _{Use [}

] or [4] to select the day of the week which

the summer time starts.

Press [Start/Copy].

11 _{Use [}

] or [4] to select TIME.

Press [Start/Copy].

12 _{Use the numeric buttons to enter the time at which}

the summer time compensation is made.

Press [Start/Copy].

13 _{Press [Function].}

14 _{Use [}

] or [4] to select END DATE/TIME.

Press [Start/Copy] twice.

15 _{Set the month, week, the day of the week, and time}

when the summer time ends, as in step 6 to 12.

16 _{Press [Stop].}

Setting ends and the fax returns to standby mode.

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Registering one-touch speed dialling

numbers and names

The quickest way to dial a fax number is to use one-touch speed dialling. This allows you to dial a number

by pressing a single button. Before you can use one-touch speed dialling, you must register the receiving

number (up to 50 digits) with your fax.

You can also register the name of the party (up to 16 letters) and a voice tag*; the name appears on the

printout of the one-touch speed dialling list.

Press [Function].

Use [

3] or [4] to select TEL REGISTRATION.

Press [Start/Copy].

Use [

3] or [4] to select the number of the one-

touch speed dialling button you want to use for the

number.

If a number is already registered under this one-touch speed

dialling button, the number is displayed on the LCD.**

Enter the party’s number (up to 50 digits) using the

numeric buttons.

Press [Start/Copy] to register the number.

Enter the party’s name (up to 16 letters) using the

numeric buttons (see p. 2-4).

Press [Start/Copy] to register the name.

See Registering UCanTalk voice tags, p. 2-13.

The fax asks you if you want to register the voice tag.

Press [:] or [#] to select YES or NO.

* FAX-B140 only.

** To delete the name and number registered under the one-touch speed dialling button, press [Clear] and

[Start/Copy] after you perform steps 1 to 4 above.

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Registering one-touch speed dialling numbers and names

• If you selected NO in step 7, proceed to step 9.

• If you selected YES in step 7:

After a tone, speak the party’s name into the

microphone.

The fax asks you to speak the party’s name again.

After a tone, speak into the microphone again.

To assign additional one-touch speed dialling

numbers, start from step 4.

To finish, press [Stop].

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Registering coded speed dialling

numbers and names

Use coded speed dialling to dial a fax number at the press of three buttons. A fax/telephone number up to

50 digits can be registered under each two-digit speed dialling code (01-50) and you can register up to 50

locations. You can also register the name of the party (up to 16 letters) and a voice tag*; the name appears

on the printout of the coded speed dialling list.

Press [Function].

Use [

3] or [4] to select TEL REGISTRATION.

Press [Start/Copy].

Use [

3] or [4] to select CODED SPEED DIAL.

Press [Start/Copy].

Use [

3] or [4] to select the two-digit code under

which you want to register the number.

If a number is already registered under this coded speed

dialling code, the number is displayed on the LCD.**

Enter the party’s number and name the same way

you registered them for one-touch speed dialling.

See steps 5 to 8, Registering one-touch speed dialling

numbers and names, p. 2-10.

registered it for one-touch speed dialling (see

pp. 2-10, 2-13).

To assign additional coded speed dialling numbers,

start from step 4.

To finish, press [Stop].

* FAX-B140 only.

** To delete the name and number registered under the coded speed dialling code, press [Clear]

and [Start/Copy] after you perform steps 1 to 4 above.

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Registering UCanTalk voice tags

(Fax-B140 only)

UCanTalk allows you to dial a number by speaking the receiving party’s name to the fax. Before you can

use the UCanTalk feature, you must register voice tags.

You can register a name or phrase (no longer than 3 seconds) you want to use to retrieve the party, such as the first

name, family name, nickname, company name, official position, and so forth. You can register up to 15 voice tags.

You can check whether a voice tag has been registered for a specific one-touch or coded speed dialling

entry by printing the speed dialling lists. Entries with a voice tag are preceded by an icon.

Note

Registering voice tags with one-touch/coded speed

dialling numbers and names __________________

Follow the procedures on Registering one-touch/coded speed dialling numbers and names, pp. 2-10 to 2-12.

Adding voice tags to the one-touch/coded speed

dialling numbers ___________________________

Press [Function].

Use [

3] or [4] to select TEL REGISTRATION.

Press [Start/Copy].

Use [

3] or [4] to select 1-TOUCH SPD DIAL or

CODED SPEED DIAL.

Press [Start/Copy].

Use [

3] or [4] to select the receiving party you

want to add a voice tag to.

Press [Start/Copy] twice.

When the fax asks you if you want to add a voice

tag, press [:] to select YES.

If a voice tag is already registered under this speed dialling

number, the fax asks you if you want to modify the voice tag

(see Modifying voice tags, p. 2-14).

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After the tone, speak the party’s name into the

microphone.

The fax asks you to speak the name again.

After the tone, speak into the microphone again.

• Keep background noise to a minimum to ensure reliable

operation.

• Registering the same or similar voice tags for different

parties may cause an error when you try to retrieve the party.

To assign additional voice tags, start from step 4.

To finish, press [Stop].

Modifying voice tags ________________________

Perform steps 1 to 4 on p. 2-13.

If a voice tag is already registered under the speed

dialling number, the fax asks you if you want to

modify the voice tag.

Press [

] to select YES.

Use [

] or [ ] to select REDO VOICETAG.

Press [Start/Copy].

The fax asks you to confirm that you want to redo the voice

tag registration.

Press [

p. 2-13.

Press [#] to cancel the procedure.

:] to select YES and proceed to step 6 on

Deleting voice tags _________________________

Perform steps 1 and 2 on Modifying voice tags

above.

Use [

3] or [4] to select DELETE VOICETAG.

Press [Start/Copy].

The fax asks you to confirm that you want to delete the voice

tag.

Press [

:] to select YES to delete the voice tag.

Press [#] to cancel the procedure.

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Removing the shipping materials ______________

Remove the shipping tapes

from the

Open the printer cover by gently pulling it

towards you.

top of the fax and the protective piece

Remove the shipping tape

and the

protective piece

Close the printer cover until it locks into

place.

The actual shipping materials may differ in shape, quantity, and position from the ones shown above.

Note

1-2

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Assembling the fax

Attaching components_______________________

For user convenience, the one-touch sheet provided with your fax (in some countries) should be fitted over

the one-touch speed dialling buttons on the left of the operation panel.

Note

Insert the tabs on the

multi-purpose tray into

the slots on the unit.

Insert the tabs on the

document tray into the

corresponding slots.

1-3

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Making connections

Connecting the telephone line, handset, and

external devices____________________________

There are three jacks on the left side of the fax for connection of the following:

Handset

Extension phone (i.e. an

additional telephone that you may

wish to place away from the fax to

answer calls from a different

location) or answering machine.*

Telephone line

If you only have one telephone line and plan to use the fax for receiving both fax and voice calls, you will

need to connect the handset or an answering machine* to the fax.

Be sure to connect any external devices before using the fax.

Connect the supplied telephone line cord

Place the handset in its cradle, and

to the

jack, then the other end to the

connect it to the

jack.

telephone line jack on your wall.

* An answering machine can be connected to the FAX-B120/B115 only.

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Making connections

Ringer volume switch

Adjust the volume of the ringer. Use a pen or

other pointed object to adjust the switch to

HIGH, LOW or OFF.

Connect an extension phone or

answering machine* to the

jack.

• Due to the range of specifications, Canon cannot guarantee that all answering machines* will be

compatible with your fax.

• If you have connected an external device to your fax, be sure to select the correct receive mode (see

Chapter 6).

Note

• To connect an extension phone as well as an answering machine, connect the extension phone to the

answering machine, and then connect the answering machine* to your fax.

• If the extension phone does not have its own power supply, any redial data in the extension phone

memory may be lost after an extended fax transmission.

Users in the U.K. only:

When you connect a telephone, be sure to connect

the B.T. Adaptor. Contact your local authorised

Canon dealer or the Canon help line.

B.T. adaptor

* An answering machine can be connected to the FAX-B120/B115 only.

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Connecting the AC power cord ________________

Plug the fax into a 200-240 volt AC 50/60 Hz outlet.

Plug the power cord connector into the

rear of the fax.

Plug the other end of the power cord into

a properly grounded AC power outlet.

There is no power switch on the fax. The power is on as long as the fax is plugged in.

Note

Setting the language and country ______________

When you plug in the fax for the first time, you need to select the correct language for the LCD display and

reports, and the country* of use. See pp. 2-2, 2-3 for the buttons on the operation panel.

Press [Start/Copy].

Use [

3] or [4] to select the preferred language for

the LCD display and reports.

Press [Start/Copy].

Wait a second for COUNTRY SELECT* to appear.

Press [Start/Copy].

Use [

3] or [4] to select the country where you are

using the fax*.

Press [Start/Copy].

Registration ends and the fax enters standby mode.

* This setting is only available for some countries.

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Loading paper

Paper guidelines ___________________________

• Be sure to load paper of the correct size, weight, and quantity recommended for your fax (see pp. 3-1, S-1).

• Store all paper wrapped and on a flat surface until ready to use. Keep opened packs in their original

packaging, in a cool, dry location.

• Store paper at 18°-24°C, 40%-60% relative humidity.

• To avoid paper jams and poor print quality, do not print on damp, curled, wrinkled, or torn paper.

• Use cut-sheet paper only, not paper that comes on a roll.

• Use only paper that has a thickness of between 0.08 and 0.13 mm. Thick paper may damage the BJ

cartridge print head.

• Do not load paper beyond the paper limit mark (P) or beyond the tab on the paper guide. Doing so may

cause problems. Also, make sure there are no gaps on either side of the paper stack.

Paper limit mark

Tab

No gaps here

• Let the paper run out before refilling the multi-purpose tray. Avoid mixing new stock with paper already

loaded.

• Do not leave paper stacked in the multi-purpose tray for long periods of time since it may bend or curl and

cause problems.

• Certain environmental conditions, such as extreme temperatures or humidity, can cause some paper to

misfeed in the multi-purpose tray. If you have trouble, feed one sheet at a time.

• Depending on the density of the printed pages, the ink may need time to dry. Within two or three seconds,

the ink becomes smudge-resistant. After drying for several minutes, the ink becomes water-resistant.

• If your printed page contains a large amount of graphics, the ink on the page may be damp due to the print

density. Leave the page for 30 to 60 seconds to allow the ink to dry. Then remove the page carefully

without touching any surfaces.

• If paper curls after printing, remove it immediately; otherwise paper jams may occur.

• The platen (a roller inside the fax) may become inked if you print data beyond the width of the page. If

this happens, clean inside the fax (see p. 9-3).

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Loading paper in the multi-purpose tray _________

Move the paper guide to the left.

Fan the stack of paper that you want to

feed into the fax. Then tap the edge of the

stack on a flat surface to even the stack.

Insert the stack into the multi-purpose

tray

a, and align the right edge of the

stack with the right side of the multi-

purpose tray. Then slide the paper guide

snugly against the left edge of the stack

If necessary, remove the document tray when

loading paper.

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Installing the BJ cartridge

The first time you set up your fax, you have to install the BJ cartridge before you can begin receiving and

copying documents.

For information on replacing the BJ cartridge, see p. 9-6.

Guidelines ________________________________

• Use only a Canon BX-3 Black BJ cartridge in your fax.

• Store BJ cartridges at room temperature.

• When the BJ cartridge print head is left exposed, it easily dries out and becomes unusable. To avoid this,

keep the followings:

– Keep BJ cartridges in the packaging until you are ready to use them.

– Never remove the BJ cartridge unless you are going to replace it.

– Keep the cartridge holder in the home position (on the right side of the fax) when you are not using the

fax.

• Replace BJ cartridges after one year of use.

If you need to unplug the fax, wait until it returns to standby mode (time and receive mode displayed on

the LCD). Otherwise the cartridge holder may not be in its home position; causing the BJ cartridge to

remain uncapped and dry out.

Note

• Store BJ cartridges out of the reach of children.

If a child inadvertently ingests ink, consult a

physician immediately.

Caution

• Do not touch the precision components on the

BJ cartridge.

Do not touch these metallic areas.

The ink in the BJ cartridge is difficult to clean up if spilled. Follow the precautions below when handling

the BJ cartridge.

• Carefully remove packaging from BJ cartridges.

• Do not attempt to disassemble or refill BJ cartridges.

• Do not shake or drop BJ cartridges.

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Installing the BJ cartridge in your fax ___________

When there is no BJ cartridge installed in your fax, PUT IN CARTRIDGE is displayed on the LCD.

Make sure the fax is plugged in.

Load the paper in the multi-purpose tray.

Open the printer cover by gently pulling it

towards you (see p. 1-2).

Raise the cartridge lock lever on the

cartridge holder.

Remove the BJ cartridge from its

package, then remove the orange

With the label facing outwards, insert the

BJ cartridge into the cartridge holder.

Lower the cartridge lock lever until you

hear a click to lock the cartridge in place.

protective cap

and tape

Discard the cap and tape. Never attempt to

reattach them to the BJ cartridge print head.

The white post (BJ cartridge guide) should be

visible through the slot. The BJ cartridge tilts

slightly to the left in the loaded position.

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Installing the BJ cartridge

Close the printer cover.

If the AUTO TEST PRINT setting is set to

ON:

The fax automatically prints a test page.

The fax prints a test page every time you

insert a BJ cartridge.

You can turn off automatic test printing by

changing the AUTO TEST PRINT setting. See

SYSTEM SETTINGS, p. 8-5.

• Do not try to manually move or stop the cartridge holder.

• Do not touch the components shown below or any metal parts.

Caution

Ribbon cable

Guide rail

Round shaft

Circuit board

Testing the fax_____________________________

After you have assembled the fax, installed the BJ cartridge, and loaded the paper, you can make sure the

fax is printing properly by making several copies of a document (see p. 4-1).

If you have problems printing, see Chapter 9.

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Setting the TEL LINE TYPE

See pp. 2-2, 2-3 for the buttons on the operation panel.

Press [Function].

Press [Start/Copy] twice.

Use [

3] or [4] to select TEL LINE TYPE.

Press [Start/Copy].

Use [

3] or [4] to select TOUCH TONE.

Press [Start/Copy].

Press [Stop].

Setting ends and the fax returns to standby mode.

Dialling through a switchboard (PBX)

A PBX (private branch exchange) is an on-site telephone switchboard.

• If your fax is connected through a switchboard, dial an outside line access number first. Then dial the rest

of the number.

• If you want to dial with automatic dialling, you may have to insert a pause between the outside line number

and the telephone number when you register the number for one-touch or coded speed dialling.

• When the fax is connected to a PBX or other telephone switching system, you can register the access type

and outside access line number under the [R] button (see p. 1-13). Once you have registered them, you

simply need to press [R] before dialling a fax or telephone number.

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Dialling through a switchboard (PBX)

Registering the access type and the outside line

access number ____________________________

See pp. 2-2, 2-3 for the buttons on the operation panel.

Press [Function].

Press [Start/Copy] twice.

Use [

3] or [4] to select R-KEY SETTING.

Press [Start/Copy].

Use [

3] or [4] to select PBX.

Press [Start/Copy].

Use [

3] or [4] to select the access line type for the

switching system.

You can select PREFIX or HOOKING.

Press [Start/Copy].

If you chose PREFIX in step 5:

Enter the outside line access number (up to 19

digits) using the numeric buttons and then press

[Redial/Pause].

Press [Start/Copy].

Press [Stop].

Registration ends and the fax returns to standby mode.

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Table of Contents

Using this guide.............................................................. v

Customer support ........................................................... v

Important safety instructions.......................................... vi

INTRODUCTION

1. SETTING UP

Unpacking ................................................................... 1-1

Removing the shipping materials ........................................... 1-2

Assembling the fax ...................................................... 1-3

Attaching components............................................................ 1-3

Making connections..................................................... 1-4

Connecting the telephone line, handset, and external

devices................................................................................. 1-4

Connecting the AC power cord............................................... 1-6

Setting the language and country........................................... 1-6

Loading paper.............................................................. 1-7

Paper guidelines..................................................................... 1-7

Loading paper in the multi-purpose tray................................. 1-8

Installing the BJ cartridge ............................................ 1-9

Guidelines............................................................................... 1-9

Installing the BJ cartridge in your fax.................................... 1-10

Testing the fax...................................................................... 1-11

Setting the TEL LINE TYPE ....................................... 1-12

Dialling through a switchboard (PBX)......................... 1-12

Registering the access type and the outside line access

number............................................................................... 1-13

Main components of your fax ....................................... 2-1

2. PREPARING TO

USE YOUR FAX

Fax controls — the operation panel.............................. 2-2

Guidelines for entering numbers, letters, and symbols . 2-4

Correcting mistakes................................................................ 2-5

Registering sender information .................................... 2-6

Personalising your fax ............................................................ 2-6

Setting the date and time........................................................ 2-6

Registering your fax/telephone number and name................. 2-7

Setting the summer time......................................................... 2-8

Registering one-touch speed dialling numbers and

names ..................................................................... 2-10

Registering coded speed dialling numbers and

names ..................................................................... 2-12

Registering UCanTalk voice tags (Fax-B140 only)...... 2-13

Registering voice tags with one-touch/coded speed dialling

numbers and names .......................................................... 2-13

Adding voice tags to the one-touch/coded speed dialling

numbers............................................................................. 2-13

Modifying voice tags............................................................. 2-14

Deleting voice tags ............................................................... 2-14

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Table of Contents

Preparing documents................................................... 3-1

Types of documents you can scan......................................... 3-1

Problem documents................................................................ 3-1

Loading documents...................................................... 3-2

Problems with multipage documents...................................... 3-2

Paper requirements ..................................................... 3-3

Printable area ......................................................................... 3-3

Loading paper......................................................................... 3-3

3. DOCUMENTS

AND PAPER

Copying documents ..................................................... 4-1

4. MAKING

COPIES

Preparing to send a document ..................................... 5-1

Adjusting the quality of your documents................................. 5-1

Sending methods.................................................................... 5-2

Dialling methods..................................................................... 5-2

Sending documents ..................................................... 5-2

Direct sending......................................................................... 5-2

Memory sending..................................................................... 5-3

Manual sending ...................................................................... 5-4

Cancelling sending ...................................................... 5-5

Automatic dialling ........................................................ 5-5

Sending a document using one-touch speed dialling or

5. SENDING

DOCUMENTS

coded speed dialling numbers ............................................. 5-5

Sending a document using directory dialling.......................... 5-6

Sending a document using UCanTalk (FAX-B140 only) ........ 5-7

Special dialling ............................................................ 5-8

Sending a document using caller history................................ 5-8

Long-distance dialling............................................................. 5-8

Redialling when the line is busy................................... 5-9

Manual redialling .................................................................... 5-9

Automatic redialling ................................................................ 5-9

Delayed sending........................................................ 5-11

Sending other documents while the fax is set for

delayed sending................................................................. 5-12

Cancelling delayed sending.................................................. 5-12

Sequential broadcasting ............................................ 5-13

Sending a document to more than one location................... 5-13

Documents stored in memory..................................... 5-14

Printing a list of documents in memory................................. 5-14

Printing a document in memory............................................ 5-14

Deleting a document from memory ...................................... 5-15

iii

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Table of Contents

Different ways to receive a document........................... 6-1

Setting the receive mode ............................................. 6-2

Receiving both documents and telephone calls

6. RECEIVING

DOCUMENTS

automatically: Fax/Tel mode ................................................ 6-2

Receiving documents manually: MANUAL MODE................. 6-4

Receiving documents with an answering machine:

ANS.MACHINE MODE (FAX-B120/B115 only) ................... 6-4

Other features ............................................................. 6-5

Saving ink while receiving documents.................................... 6-5

Receiving documents in memory while performing

another task or when a problem occurs............................... 6-5

Polling to receive documents.................................................. 6-5

Cancelling receiving..................................................... 6-6

Recording the outgoing message................................. 7-1

Types of messages that can be recorded .............................. 7-1

Recording the outgoing message........................................... 7-1

Setting TAM MODE ..................................................... 7-2

Setting the recording time for a telephone message.............. 7-3

Setting TAM MONITOR.......................................................... 7-4

Setting TOLL SAVER ............................................................. 7-5

Recording voice memos............................................... 7-6

Deleting messages ...................................................... 7-7

Playing telephone messages ....................................... 7-8

Remote control features............................................... 7-9

Registering the password for remote control.......................... 7-9

Using remote control ............................................................ 7-10

Forwarding telephone messages................................ 7-12

Setting the forwarding number ............................................. 7-12

Setting the number of redial times........................................ 7-13

Setting PIN ENTRY .............................................................. 7-14

When a forwarded call is received.............................. 7-15

7. USING THE

BUILT-IN

ANSWERING

MACHINE

(TAM MODE)

(FAX-B140 only)

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Table of Contents

Selecting a menu......................................................... 8-1

8. SETTINGS AND

Activity reports............................................................. 8-7

How to print a report............................................................... 8-7

Activity report.......................................................................... 8-8

One-touch speed dialling list .................................................. 8-8

Coded speed dialling list......................................................... 8-8

User’s data list........................................................................ 8-8

Doc. memory list..................................................................... 8-8

TX (Transmission) report........................................................ 8-8

RX (Reception) report............................................................. 8-8

Multi TX/RX (Transaction) report............................................ 8-8

ACTIVITY

REPORTS

Clearing jams .............................................................. 9-1

Jams in the document tray ..................................................... 9-1

Jams in the multi-purpose tray ............................................... 9-2

Periodic cleaning ......................................................... 9-3

Cleaning the exterior of the fax............................................... 9-3

Cleaning the interior of the fax................................................ 9-3

Testing and cleaning the BJ cartridge print

9. SOLUTIONS TO

COMMON

PROBLEMS

head........................................................................................ 9-5

Replacing the BJ cartridge ..................................................... 9-6

Troubleshooting........................................................... 9-8

Paper feeding problems ......................................................... 9-8

Faxing problems..................................................................... 9-9

Copying problems................................................................. 9-13

Telephone problems............................................................. 9-13

Print quality problems........................................................... 9-14

General problems................................................................. 9-14

LCD messages .......................................................... 9-15

In case of a power failure........................................... 9-19

During a power failure .......................................................... 9-19

Memory clear report ............................................................. 9-19

Specifications.................................................................................................S-1

Index............................................................................................................... I-1

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This equipment conforms with the essential requirements of EC Directive 1999/5/EC.

We declare that this product conforms with the EMC requirements of EC Directive 1999/

5/EC at nominal mains input 230V, 50Hz although the rated input of the product is 200V-

240V, 50/60Hz.

If you move to another EU country and are experiencing trouble, please call the Canon

Help Desk.

(For Europe Only)

Model Name

•

H12263 (FAX-B140)

H12261 (FAX-B120/B115)

transmitted, transcribed, stored in a retrieval system, or translated into any language or computer language

in any form or by any means, electronic, mechanical, magnetic, optical, chemical, manual, or otherwise,

without the prior written permission of Canon Inc.

Trademarks

Canon, UCanTalk, and BJ are registered trademarks. UHQ is a trademark of Canon Inc.

All other product and brand names are registered trademarks, trademarks or service marks of their

respective owners.

As an ENERGY STARH Partner, Canon Inc. has determined that these products meet

the ENERGY STARH guidelines for energy efficiency.

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Using this guide

This guide provides detailed information on how to set up, operate, maintain, and troubleshoot your fax.

Please read the list below to become familiar with the symbols, terms, and abbreviations used in this guide.

Cautions tell you how to avoid actions that could injure you or damage your fax. In order to use your

fax safely, always observe these cautions.

Caution

Notes provide advice on using your fax more effectively, describe operating restrictions, and tell you how

to avoid minor difficulties. Reading these is recommended to make the most of your fax and its functions.

Note

(see p. xx)

Indicates a page number that you can refer to for more information on the

topic of the previous sentence or paragraph.

default

document

A setting that remains in effect unless you change it.

The original sheet(s) of paper you send or receive with your fax.

A list of settings from which you select an item to set up or change. A

menu has a title which appears on the LCD.

3 and 4 buttons

Used to select an item in a menu. Press 4 to select the

next item, and press 3 to select the previous item.

transaction number

When you send or receive a document, your fax automatically assigns the

document a unique transaction number. A transaction number is a four-

digit number that will help you keep track of documents you send and

receive.

TX/RX NO.

TX/RX NO. is the abbreviation used for “transaction number.”

Denotes Transmission.

Denotes Reception.

LCD display. The contents of the LCD display may vary depending on the

current settings.

In addition, this guide uses brackets to identify the buttons you press when performing different functions:

[Stop].

This guide contains information for three Canon models. Please note that the illustrations of the fax in this

guide may differ from your model. Instructions for specific models are labelled with the fax names.

Note

Customer support

Your fax is designed with the latest technology to provide trouble-free operation. If you encounter a

problem with the fax’s operation, try to solve it by using the information in Chapter 9. If you cannot solve

the problem or if you think your fax needs servicing, contact your local authorised Canon dealer or the

Canon help line.

vii

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Important safety instructions

Read these safety instructions thoroughly before using your fax.

Except as specifically described in this guide, do not attempt to service the fax yourself. Never

attempt to disassemble the fax: opening and removing its interior covers will expose you to

Caution

dangerous voltages and other risks. For all service, contact your local authorised Canon dealer or

the Canon help line.

K Handling and maintenance

• Follow all warnings and instructions marked on the fax.

• Do not subject the fax to strong physical shock or vibration.

• Always unplug the fax before moving or cleaning it.

• To avoid paper jams, never unplug the power cord, open the printer cover, or remove paper from the multi-

purpose tray while printing.

• When transporting the fax, leave the BJ cartridge installed in the cartridge holder and tape the cartridge

holder to the right side of the fax. This will prevent ink spilling inside the fax.

• Always lift the fax by its base as shown below. Never lift it by any of its attachments or covers.

• Do not push objects of any kind into the slots or openings on the fax as they may touch dangerous voltage

points or short out parts. This could result in fire or electric shock.

• Do not allow small objects (such as pins, paper clips, or staples) to fall into the fax. If something does fall

into the fax, unplug it immediately and contact your local authorised Canon dealer or the Canon help line.

• To avoid spillage in or around the fax, do not eat or drink near it. If you spill liquid or if any substance

falls into the fax, unplug the fax immediately and contact your local authorised Canon dealer or the Canon

help line.

• Keep the fax clean. Dust accumulation can prevent the fax from operating properly.

• Unplug the fax from the wall outlet and refer service to qualified personnel under the following

conditions:

– When the power cord or plug is damaged or frayed.

– If liquid has spilled into the fax.

– If the fax has been exposed to rain or water.

– If the fax does not operate normally when you have followed the instructions in this guide. Adjust only

those controls that are covered by the instructions in this guide. Improper adjustment of other controls

may result in damage and may require extensive work by a qualified technician to restore the product to

normal operation.

– If the fax has been dropped or the body has been damaged.

– If the fax exhibits a distinct change in performance, indicating a need for servicing.

viii

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K Location

• Place the fax on a flat, stable, vibration-free surface.

• Place the fax in a cool, dry, clean, well ventilated place.

– Make sure the area is free from dust.

– Make sure the location is not affected by extreme temperature changes, and always stays between 10°

and 32.5°C.

– Make sure the area’s relative humidity is always between 20% and 85%.

• Keep the fax away from direct sunlight.

• Do not use the fax near water. Make sure that no wet or humid objects come into contact with the fax.

• Do not use or store the fax outdoors.

• Do not install the fax near devices that contain magnets or generate magnetic fields, such as speakers.

• Place the fax near a standard 200_240 V AC power outlet.

• To ensure reliable operation of the fax and to protect it from overheating, do not block the exhaust vent

and never block or cover any openings on the fax by placing it on a bed, sofa, rug, or other similar surface.

Do not place the fax in a cupboard or built-in installation, or near a radiator or other heat source unless

proper ventilation is provided. Install the fax approximately 10 cm away from walls and other equipment.

For the dimensions of the fax, see p. S-1.

• Do not stack boxes or furniture around the power outlet. Keep the area free so you can reach the outlet

quickly. If you notice anything unusual (smoke, strange odours, noises) around the fax, unplug it

immediately. Contact your local authorised Canon dealer or the Canon help line.

• Do not allow anything to rest on the power cord, and do not place the fax where the cord will be walked

on. Make sure the cord is not knotted or kinked.

K Power supply

• During electrical storms, disconnect the power cord from the power outlet. (Please note that any

documents stored in the fax’s memory will be deleted when you unplug the fax.)

• Whenever you unplug the fax, wait at least five seconds before you plug it in again.

• If dust accumulates around the plug of the power cord when it is connected to a power outlet, unplug the

fax and wipe the plug with a clean, dry cloth.

This product emits low level magnetic flux.

If you use a cardiac pacemaker and feel abnormalities, please move away from this product and

consult your doctor.

Caution

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