FAX
9930
User’s Manual
Download from Www.Somanuals.com. All Manuals Search And Download.
Every effort has been made to ensure that the information in
this handbook is complete, accurate, and up-to-date. Konica
Business Technologies, Inc. assumes no responsibility for the
results of errors beyond its control. Konica Business
Technologies, Inc. also cannot guarantee that changes in
software and equipment made by other manufacturers and
referred to in this handbook will not affect the applicability
of the information in it. Mention of software products
manufactured by other companies does not necessarily
constitute endorsement by Konica Business Technologies,
Inc.
Please visit Konica Business Technologies Inc’s. multilingual
web site at:
http://www.Konicabt.com
ENERGY STAR is a registered trademark of the United States
Environmental Protection Agency.
Windows is either a registered trademark or a trademark of
Microsoft Corporation in the United States and/or other
countries
Copyright 2000 by Konica Business Technologies, Inc. All
Rights Reserved
First Edition: February, 2000
Written and produced by the Konica Business Technologies
Inc. Training and Publications Department.
Please address any comments on this publication by mail to:
®
As an ENERGY STAR partner, Konica BusinessTechnologies,
Konica Business Technologies, Inc.
Marketing Department
500 Day Hill Road
Inc. has determined that this product meets the ENERGY STAR
guidelines for energy efficiency.
Windsor, CT 06095
Manual Part Number OP-9930-01
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Contents
Overview
Introduction........................................................11
Konica Web Site .................................................................. 11
Features................................................................................ 12
Help and Helpful Hints ........................................1
Where is the Help Key? ......................................................... 2
What Does Help Do? ............................................................. 2
Help List ................................................................................ 3
Function List ......................................................................... 3
Saving Money ....................................................................... 4
Saving Time .......................................................................... 6
Help Button ...................................................................... 6
Speed Dial Numbers ......................................................... 6
DualAccess ....................................................................... 6
www.konicabt.com ........................................................... 6
Helpful Hints ......................................................................... 7
Send a Fax and Save the Number ..................................... 7
Checking Information During Transmissions .................. 8
References......................................................................... 9
RecordingAddresses and Passwords .............................. 10
Getting to Know Your Machine ........................14
Components ........................................................................ 14
Control Panel Keys and Indicators ................................ 19
One-Touch Keypad ........................................................... 24
Accessing Second Panel of One-Touch Keys ................. 26
Signal Tones...................................................................... 26
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Installation ..........................................................27 Selecting Functions and Settings.......................40
Safety ................................................................................... 28 Navigating the Function Menu ........................................... 41
Installation Hints .............................................................. 28
Operation and Maintenance ............................................. 29
Toner Cartridge and Image Drum Handling ..................... 29
Toner Emergency First Aid ............................................... 30
Getting Started .................................................................... 30
Where to Install Your Fax Machine .................................. 30
Unpacking ......................................................................... 31
Setting Up Your Fax Machine ............................................. 32
Installing the Toner Cartridge ........................................... 34
Attaching the Document Stacker ...................................... 36
Connecting to the Telephone Line ................................... 36
Connecting Optional External Devices............................ 37
Handset ........................................................................... 37
Telephone ....................................................................... 37
Answering Machine........................................................ 38
Answering Machine and Telephone ............................... 38
Connecting Power............................................................. 38
Loading Paper ................................................................... 39
Primary Menu Functions .................................................. 41
Using the Help Key ........................................................ 42
Setting Features................................................................. 42
Using Step Access ............................................................. 43
Using SpeedAccess........................................................... 44
SpeedAccess Numbers ................................................... 44
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Setting Basic Features........................................48
Setting the Date and Time ................................................... 48
Setting the Language .......................................................... 48
Setting Your Fax Machine’s ID............................................ 49
TSI/CSI ........................................................................... 49
Sender ID ........................................................................ 49
Setting the TSI/CSI and Sender ID ................................. 49
Setting the Answering Mode ............................................... 50
Procedure .......................................................................... 50
List of Modes .................................................................... 50
Auto Receive Mode [FAX] ............................................. 50
Manual Receive Mode [TEL]......................................... 51
Telephone/Fax Mode [T/F] ............................................ 51
TelephoneAnswering Device Mode [TAD].................... 51
Memory Reception Mode [MEM] ................................. 52
Forwarding Mode [FWD] ............................................... 52
PC Fax Mode [PC] .......................................................... 52
Dial and Incoming Call Parameter Settings ........................ 53
Setting Dial and Incoming Call Parameters...................... 53
Dial Parameter Settings ..................................................... 54
Redial Tries .................................................................... 54
Redial Interval ................................................................ 54
Auto Start ........................................................................ 54
Dial Tone Detect ............................................................. 54
Busy Tone Detect ........................................................... 55
Tone/Pulse (MF/DP) ....................................................... 55
Tone (MF) Duration ........................................................ 55
PBX LINE ....................................................................... 55
FLASH/EARTH/NORMAL ............................................ 56
DIAL PREFIX ................................................................. 56
Incoming Call Parameters ................................................. 57
Incoming Ring ................................................................ 57
Remote Receive.............................................................. 57
Continuous Tone ............................................................ 58
PC/FAX Switch ............................................................... 58
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Other Basic Parameters ........................................................ 59
Monitor Volume ................................................................ 59
BuzzerVolume .................................................................. 59
User Language .................................................................. 59
Paper-Size Setting ............................................................. 60
Connecting to a PBX........................................................... 60
Entering a PBX Dial Prefix ............................................... 61
Clearing the PBX Dial Prefix ............................................ 61
Programming Speed Dial Numbers .................62
Types of Speed Dial Numbers ............................................. 63
One-Touch Speed Dials..................................................... 64
2 or 3 Digit Speed Dials.................................................. 65
Group Faxing .................................................................. 65
Programming One-Touch and 2 or 3 Digit Speed Dial
Numbers ............................................................................... 66
Collect Information........................................................... 66
Program the Information ................................................... 68
Programming a Speed Dial ............................................ 71
Clearing a Speed Dial ..................................................... 73
Chain Dialing.................................................................... 74
Creating a Chain Dial Number ....................................... 74
Dialing the Chain Dial Number...................................... 74
Programming a Group ...................................................... 75
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Basic Faxing .......................................................76
Document Guidelines.......................................................... 76
General .............................................................................. 76
Single Page Specifications ............................................. 77
Multiple Page Specifications ......................................... 77
Loading Documents ............................................................ 78
Resolution ...................................................................... 79
Contrast .......................................................................... 79
Sending a Fax ...................................................................... 80
Using a One Touch Speed Dial Key ............................... 80
Using 2 or 3-digit Speed Dial ......................................... 80
Using the Search Function ............................................. 81
Using the Numeric Keypad ............................................ 81
Using An External Telephone......................................... 81
Rejecting Unsolicited Fax Messages .................................. 82
Closed Network................................................................. 82
Setting a Closed Network ................................................. 82
Power Failures ..................................................................... 83
Power Outage Report ........................................................ 83
Display Messages ................................................................ 84
Basic Faxing Situations ...................................................... 85
Real-Time Dialing ............................................................ 85
Redialing .......................................................................... 85
Confirming Results ........................................................... 85
Stopping a Transmission .................................................. 86
Receiving Faxes Manually ............................................... 86
No Paper Reception .......................................................... 87
No Toner Reception .......................................................... 87
Receiving Faxes to Memory ............................................... 88
When Are Faxes Received to Memory?............................ 88
WhenAre Memory Messages Printed? ............................. 88
Memory Message Limitations .......................................... 89
Active Memory Files Report ............................................ 89
Printing the Active Memory Files Report ...................... 89
Printing Messages Stored in Memory............................... 90
Canceling Messages Stored in Memory ........................... 90
Erasing Messages Received in Memory Without Printing
Them ............................................................................... 90
Messages in Memory and Power Losses........................... 91
Power Outage Report ...................................................... 91
DualAccess.......................................................................... 92
What You Can Do While Making Copies ......................... 92
What You Can Do While Sending a Fax ........................... 93
What You Can Do While Receiving a Fax ....................... 94
Making Copies .................................................................... 95
To Make Copies ................................................................ 95
Manual Paper Feeder ........................................................ 96
Face Up Stacking/Face Down Stacking ............................ 97
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Sending a Fax to Multiple Locations ................98
Group vs. Broadcast ............................................................ 98
Group Faxing..................................................................... 100
What is a Group Fax? ...................................................... 100
Programming a Group ..................................................... 101
Deleting and Groups ....................................................... 102
Sending a Fax to a Group................................................ 103
Finding a Group Name .................................................... 103
Group Directory Report ................................................ 103
Using Speed Dial/Search .............................................. 104
Broadcasting ..................................................................... 105
What is a Broadcast Fax? ................................................ 105
Sending a Broadcast Fax ................................................ 105
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Advanced Operations ......................................106
Delayed Faxing ................................................................. 107
What is Delayed Faxing? ................................................ 107
Delayed Fax vs. Delayed Batch ...................................... 107
Sending a Delayed Fax ................................................. 108
Canceling Delayed Transmissions ............................... 109
Delayed Batch Transmission .......................................... 110
Program the Delayed Batch Destination Number ........ 110
Setting the Batch TX Time Function ........................... 111
Send a Fax as Part of a Delayed Batch ......................... 112
Canceling Delayed Batch Transmissions..................... 113
Priority Transmission ........................................................ 114
Sending a Priority TX ..................................................... 114
Confidential Faxes ............................................................ 115
Programming Personal (Confidential) Mailboxes.......... 116
Creating a Personal (Confidential) Mailbox................ 117
Changing a Password ................................................... 118
Closing a Mailbox ........................................................ 119
Sending Confidential Faxes ........................................... 120
Receiving Confidential Faxes ........................................ 121
Knowing You’ve Received a Confidential Fax .............. 122
Confidential Reception Report .................................... 122
Printing Confidential Faxes ............................................ 122
Deleting Confidential Faxes........................................... 123
Call Forwarding ................................................................. 124
Set a Forwarding Number ............................................. 124
Set the AutoAnswer Mode to FWD .............................. 125
Clear Forwarding Mode................................................ 125
Forward on Paper/Toner Error ......................................... 126
Setting a Paper/Toner Error Forwarding Number ......... 126
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Relay Faxing ..................................................................... 127
Using Your Machine as a Relay Initiating Station ......... 128
Relay Password............................................................. 129
Relay Group Numbers .................................................. 129
Relay Key Station (Hub) .............................................. 129
Contact Number for Relay Broadcast Report............... 130
Relay Broadcast Report................................................ 131
Initiating a Relay Broadcast ........................................... 132
Using Your Machine as a Relay Key Station (Hub)........ 133
Program the Destination Numbers .................................. 134
Sending Documents Requested by Another Fax Machine
(Polling Transmission) ...................................................... 137
Explanation of Polling Transmission Types .................. 138
Feeder (Document Tray) Polling .................................... 140
Memory Polling .............................................................. 141
Setting Memory Polling ............................................... 141
Memory Polling (Bulletin) ............................................. 142
Create a Polling Mailbox ............................................. 143
Set Bulletin Polling ...................................................... 143
Printing Polling Documents in Memory ...................... 144
Create the Destination Group(s) ..................................... 134 Dialing Another Fax Machine to Request Documents
Create the Relay Password .............................................. 134 (Polling Reception) ........................................................... 145
Status of Relay Broadcast Report ................................... 135
Printing the Relay Fax at the Hub .................................. 136
Printing Faxes Polled into Memory................................ 146
Cancelling Polled Faxes in Memory .............................. 146
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Customizing Features and Operations ...........147
Identifying Current Settings ............................................. 148
Printing a Configuration Report ..................................... 148
Changing Operation Functions ......................................... 149
List of Operation Functions ............................................ 150
Remote Diagnosis......................................................... 150
Transmission (TX) Mode Default ................................. 150
Memory Full Save ........................................................ 151
Instant Dial ................................................................... 151
RestrictAccess .............................................................. 152
ECM Function .............................................................. 152
Sender ID Switch .......................................................... 152
Pulse Dial Rate ............................................................. 153
Pulse Make Ratio ......................................................... 153
Pulse Dial Type ............................................................. 153
T/F Timer Prg. ............................................................... 154
CNG Count ................................................................... 154
Ring Response .............................................................. 154
Distinctive Ring ........................................................... 155
Memory Password......................................................... 156
RestrictedAccess ID ..................................................... 157
Service Function Settings ................................................. 159
Long Document Scanning/Transmission ..................... 159
MYD/DMY ................................................................... 159
Time/Date Print ............................................................ 159
TSI Print ........................................................................ 159
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Reports..............................................................160
Understanding Reports...................................................... 160
Printing Reports ................................................................ 160
Printing a Message Confirmation Report..................... 160
Printing Other Reports.................................................. 160
List of Reports ................................................................... 161
Printed from the Menu .................................................... 161
Automatically Generated ................................................ 161
Activity Report.................................................................. 162
Printing the Activity Report ........................................... 162
Active Memory Files Report ............................................. 163
Printing the Active Memory Files Report ....................... 163
Broadcast Confirmation Report ........................................ 164
Printing the Broadcast Confirmation Report ................. 164
Telephone Directory .......................................................... 164
Printing the Telephone Directory ................................... 164
Group Directory Report ..................................................... 165
Printing the Group Directory .......................................... 165
Configuration Report ........................................................ 165
Printing the Configuration Report ................................. 165
Function List ..................................................................... 166
Printing the Function List ............................................... 166
Message Confirmation Report .......................................... 167
Printing the Message Confirmation Report .................... 167
Message Confirmation Report Options .......................... 168
MCF (Single-Loc)......................................................... 168
MCF (Multi-Loc).......................................................... 168
Image in MCF ............................................................... 168
Err. Report (MCF) ......................................................... 168
Power Outage Report......................................................... 169
Broadcast Entry Report ..................................................... 169
Confidential Reception Report ......................................... 169
Codes Used in Reports ...................................................... 170
Result Codes ................................................................... 170
Communication Codes ................................................... 171
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Maintenance .....................................................172 Options andAccessories ..................................186
Cleaning the Scanner Path .............................................. 172 Obtaining........................................................................... 186
Replacing the Toner Cartridge .......................................... 173
Toner Yield ...................................................................... 173
Replacing the Image Drum................................................ 177
Image DrumYield ............................................................ 177
Resetting the Drum Counter ........................................... 179
Part Numbers ................................................................... 187
Consumables ................................................................ 187
Options ......................................................................... 187
Descriptions....................................................................... 188
Second Paper Tray .......................................................... 188
Handset ........................................................................... 188
Multifunction Printer (MFP) PC Interface Kit ................ 188
600 dpi TX Kit ................................................................ 188
Memory Expansion......................................................... 189
Dual Line ..........................................................180
What is Dual Line? ............................................................ 180
Benefits of Dual Line ........................................................ 180
Basic Operations ............................................................... 181
Unpacking ....................................................................... 183
Connecting to the Second Telephone Line .................... 184
Displays, Reports, and Beeps ............................................ 184
Setting the Option Line Type for the Second Line ........... 185
Setting Memory Transmissions to Use the Second Line .. 185
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Problem Solving ...............................................190 Specifications ....................................................209
Printing a Cleaning Page................................................... 190 Dialing............................................................................... 209
Clearing a Document Jam ............................................... 191 General .............................................................................. 210
Clearing a Printing Paper Jam ........................................... 192
Display Panel Messages .................................................... 196
Normal Display in Standby Mode .................................. 196
Error Messages ................................................................ 196
Counters ............................................................................ 200
Memory ............................................................................. 211
Scanning ............................................................................ 212
Consumables ..................................................................... 212
Paper Handling .................................................................. 213
Physical ............................................................................. 213
Accessing the Print/Scan Counters .............................. 200 Electrical ........................................................................... 214
Resetting the Image Drum Counter .............................. 200 Environmental ................................................................... 214
Problem Checklist ............................................................. 201
Index .................................................................215
Shipping Your Machine .................................................... 208
United States and Canada ............................................... 208
LatinAmerica .................................................................. 208
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Help and Helpful
Overview
Hints
This section summarizes the features and capabilities directly
connected to saving money and time.
Your fax machine has many features and capabilities that will
help you
Details for these features and capabilities are provided in
other sections of this document.
•
•
•
operate the machine
save money
You may want to use some of our Helpful Hints when
working with your machine.
save time
The Help button provides valuable information to help you
operate the machine.
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Where is the Help Key?
What Does Help Do?
The Help key (1) is a control panel key.
When you press the Help key, a Help List and Function List
print.
The Help List is a guide for using key features of the
machine. It provides step-by-step instructions for using the
control panel to access or program various machine settings
and features.
The Function List is a printout of the menu structure. The
menu is set up in a multilevel structure of functions, options,
and settings. For more information, refer to “Selecting
Functions and Settings.”
™
1
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Help List
Function List
The Help List covers the items listed below.
The Function List is a report of the product’s menu
programming structure.
1
2
3
4
5
6
7
8
9
Program Speed Dial Numbers
Program Groups
Use it as a reference while moving through the levels of the
menu.
Sending a Fax to Multiple Locations (Broadcast)
Sending a Fax to a Single Location
Copying
It is NOT a report of the current menu settings.
The Configuration Report provides a list of the current menu
settings.
Delayed Faxing
See “Reports, Configuration Report.”
Function Settings
Report Printing
Message Confirmation Report
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Saving Money
Relay Faxing
This feature allows you to send documents to one distant
Most phone services offer lower phone rates during off-peak
times and for local phone connections.
fax machine, which then forwards the documents to other
fax machines. This reduces the total number of long
distance calls.
Your fax machine allows you to take advantage of lower
phone rates. Some savings depend on the options you have
purchased and the type of fax machines you communicate
with.
Here is a typical relay fax situation.
You can specify the time your outgoing faxes will be sent.
The head office of a company will send a fax to the
regional head offices. The regional office will forward
the fax to the local branch offices.
Delayed Transmission
This feature allows you to send documents at a specified
time and date.
For more information, refer to “Advanced Operations,
Relay Faxing.”
You do not have to manually start the transmission.
For more information, refer to “Advanced Operations,
Delayed Fax Transmissions.”
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ControlAccess toYour Machine
•
The machine will only receive or send transmissions to
specified locations.
You can control access to your machine. The method you
use determines the amount of access control.
The fax numbers you program as Speed Dials will be the
only numbers your machine communicates with.
•
A password must be entered or the machine cannot be
used
For more information, see “Basic Faxing, Rejecting
Unsolicited Fax Messages.”
The machine can only be used by people who have the
password. Up to 24 passwords can be programmed.
How could you use this?
If different departments share the machine, each
department could have its own password.
For more information, see “Customizing Features and
Operations, Changing Operation Functions, Restrict
Access.”
Be sure to record all passwords. Keep the record in a
safe place. If you forget a password, you will need to
contact your Authorized Konica Dealer for assistance.
!
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Saving Time
Dual Access
Help Button
Your machine can multi-task.
Press the Help Button to print a Help List and Function Lists.
You can load and prepare a document for sending while the
machine is receiving or sending another fax.
These are great references to use while working with your
machine.
You do not have to wait for one operation to finish before
beginning another.
See “Help and Helpful Hints.”
Speed Dial Numbers
For more information, refer to “Basic Faxing, DualAccess.”
Speed Dial Numbers (One Touch, 2-Digit, 3-Digit) can be
programmed with frequently dialed numbers.
www.konicabt.com
Konica’s web site, www.konicabt.com, provides the most
current information available for your fax machine.
This greatly reduces the number of keystrokes and time
required when using these numbers.
You can find information at your convenience, at any time.
For more information, refer to “Programming Speed Dial
Numbers.”
Konica Customer Support
Konica’s Customer Support tel. number is 1-800-825-5664.
Our Customer Service Representatives can answer questions
regarding basic operating procedures, sales and service
referrals and product information. Our representatives are not
trained to provide assistance with the use of commercial
software packages. Please consult your applications manual
for availability of their support.
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Helpful Hints
Send a Fax and Save the Number
If you enter a number to send a fax, and want to save it as a
Speed Dial number, you can
Be sure to write the name for any Speed Dial numbers
you program on the OneTouch Sheet(s).
!
1
2
3
Enter the number.
The One Touch Sheet(s) provide space for Speed Dial
numbers 1 through 80. For Speed Dials 81 and above,
program the number(s) and print the Telephone
Directory. For more information, see “Reports,
Telephone Directory.”
Place the document on the feeder.
PressSpeed Dial/Search.
The machine goes to the next available (not yet
programmed) Speed Dial number.
LOC # displays.
4
5
PressEnter.
You are prompted to enter the information for this Speed
Dial (Name, AlternateTelephone Number,
Communications Speed, and Echo Protection State.
6
7
You may enter all of the requested information or press
Menu/Exit to return to sending your fax.
Either wait or press Start.
Wait, and the transmission begins in a few seconds.
Press Start and the transmission immediately begins.
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Quick Message Confirmation Report
Checking Information During Transmissions
Your fax machine allows you to check the progress of a fax
being sent by your machine.
To quickly print the Message Confirmation Report for the
most recent transmission performed by the machine, press
ENTER twice.
Press the # key twice while a fax is being sent from your
machine.
The display will show
•
•
•
the page number currently being sent
the current modem speed
the current compression method
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References
There are four very useful reference documents that you
should print and keep near your fax.
3
4
Telephone Directory
This report provides a complete listing of all of the
telephone numbers programmed into your machine’s
Speed Dial numbers.
These documents are very helpful when programming your
machine.
1
Help and Function Lists
See “Reports, Telephone Directory.”
Press Help and these lists print.
Group Directory
The Help List provides instructions for using the control
panel to access or program various machine settings and
functions.
This report provides a complete listing of all of the
numbers programmed into a specific group. Each group
has an individual report.
The Function List is a printout of the menu structure. It
See “Reports, Group Directory Report.”
IS NOT a report of current menu settings.
See “Help and Helpful Hints.”
2
Configuration Report
The Configuration Report is a list of the current
operational settings of your machine.
See “Reports, Configuration Report.”
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Recording Addresses and Passwords
Be sure to record any addresses and passwords you
!
program. Keep the record in a safe place. If you forget
a password, you will need to contact your Authorized
Konica Dealer for assistance.
Some of the features that use addresses and passwords are:
•
•
•
Confidential Faxes
See “Advanced Operations, Confidential Faxes.”
Relay Faxes
See “Advanced Operations, Relay Faxing.”
RestrictAccess
See “Customizing Features and Operations, Changing
Operation Functions, Restrict Access.”
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Introduction
Overview
Konica Web Site
Thank you for purchasing this fax machine. This desktop,
plain-paper facsimile machine utilizes advanced light-
emitting diode (LED) technology for quick and trouble-free
transmission/reception of data and images. In addition to the
many standard features, options can expand the machine’s
capabilities.
The Konica Web Site provides the most current information
available on your product.
An on-line version of this document is available for viewing
via Konica’s Web Site.
You may reach the Konica Web Site at: www.konicabt.com
For information on the options, see “Options and
Accessories.”
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Features
•
Automatic alternate call. Dials a second (alternative)
telephone number if the number originally dialed is
busy.
The machine includes the following features:
•
Help Button. Pressing this button causes the unit to
print a Help List and the Function List.
•
•
•
•
•
Alphanumeric telephone directory. Search for
programmed telephone numbers by name.
•
Control panel. Special programming keys, a 40-key
plate for pre-programmed telephone numbers, and a 10-
key pad for standard dialing and programming.
72-hour battery backup. If power is lost, messages will
in memory will be saved for 72 hours.
•
80-character display (4 rows of 20 characters). Easy to
read display for operation guidance, clock display,
function information, etc.
33.6K bps transmission rate. Fast, efficient
communications.
Large-capacity memory. 4.5 Mbyte. This provides
storage capacity of up to 360 pages.
•
•
Automatic Document Feeder (ADF). Capacity of up to
50 sheets of recommended letter/A4 paper.
Half-tone. Documents with half-tone areas (shades of
gray, usually graphics) are processed with 64-scale
gradation (64 levels of gray).
Speed Dial. Set up to 80 pre-programmed telephone
numbers for automatic one-touch faxing, as well as an
additional 150 numbers for 2 or 3-digit entry faxing.
•
Advanced transmission and reception functions.
Includes delayed transmission, broadcasting (multi-
location transmission), confidential message
•
Group Faxing. Create as many as 20 groups of
telephone numbers and send documents to multiple
locations with a single selection.
transmission/reception, relay broadcasting, polling, etc.
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•
Fax forwarding. Document can be forwarded to a
designated location after being stored in memory
(setting can also be used to forward a document when the
local machine is out of toner or paper).
•
•
Automatic redial and page retransmission. Ensures
document transmission when a telephone number is busy
or a problem occurs in the communications process.
Advanced memory transmission/reception features.A
number of convenient features including automatic
reception into memory without printing—ideal for
reception of confidential communications).
•
•
No paper reception. Allows continued reception of
documents when toner or paper run out by storing data
not yet printed in the built-in memory.
Polling. Allows the transmission/reception of documents
from remote facsimile machines with polling
capabilities.
•
•
DualAccess operations. Allows two tasks to be
conducted at once (e.g., scan and prepare a document for
transmission while another document is being received).
•
•
Copier function. Make up to 99 copies of a document at
one time.
Automatic answering mode detection.Distinguishes
between incoming fax and voice communications.
Allows the use of an answering machine on the same
telephone line.
Progress reports. Enable tracking of transmission status,
and machine operations, settings and maintenance
requirements.
•
•
Closed network. Prevents the reception of unsolicited
communications.
•
Security Features. Enables you to control access to
your machine and faxes.
Large Paper Capacity. 250 sheet paper cassette
(universal size: legal, letter, A4). A 500 sheet optional
second paper tray is available. With the second tray
installed, the total capacity of the machine is 750 sheets.
Confidential Mailboxes (16)
Personal Mailboxes
Confidential Reception
Rejecting Unsolicited (Junk) Fax Messages
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Getting to Know
Overview
2
Your Machine
1
Components
Refer to the illustrations for the location of the item(s).
3
1
2
Display Panel
Displays status of machine and operation in progress
One-Touch Keypad
Use for one-touch dialing of preprogrammed telephone
numbers and for entering alphabetic, numeric and
special characters for programming and ID entries.
3
Numeric Keypad
Use to enter telephone numbers, program information,
and manual dialing.
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4
5
Manual Paper Feeder Tray
Fold out for manual paper feed (bypass paper tray).
9
Use this to feed different types of paper directly into the
machine.
7
8
Copy Stacker Release Buttons
Press these two buttons (one on each side), to gain entry
to the toner/image drum area.
6
7
Power Switch
Press 1 to turn on and 0 to turn off.
Control Panel (Programming) Keys
These are the main keys used for programming machine
settings and operations and navigating through the
function menu.
8
9
Document Stacker
Holds original documents after being faxed or copied.
Document Guides
Adjust guides to the width of documents being faxed or
copied.
5
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10 Document Tray
Holds documents being faxed or copied.
11 Document Tray Extension
Pullout extension supports long (length) documents.
12 Copy Stacker
Holds document copies after copying process.
13 Copy Stacker Extension
10
Pullout extension for supporting long documents.
14 Paper Tray
11
12
Holds 250 sheets of paper (universal type: legal, letter,
A4)
15 Paper Indicator
16
Shows level of paper remaining in paper tray.
16 Copy Output Lever
Up position: copies exit the machine face down.
Down position: copies exit the machine face up.
Use this lever when copying or when using the optional
Network Print or PC Print.
13
Options vary according to the the model of your
!
machine. See “Options and Accessories”
14
15
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17 AC Power Cord Socket
Plug the AC power cord (supplied with the unit) into this
socket.
18 Line Jack
Jack for connection to main outside telephone line.
19 Back Cover
Remove this cover to expose the expansion (installation)
slots for certain options.
17
Options vary according to the the model of your
!
machine. See “Options and Accessories”
20 IEEE-1284 Parallel Port
The optional Multi-Function Printer (MFP) Kit uses this
port. The MFP software allows your fax machine to
interface with a computer. With the MFP Kit, your fax
can function as a printer, scanner, copier and PC-based
fax machine. A parallel cable is included in the kit.
Options vary according to the the model of your
! machine. See “Options and Accessories”
21 and 22
TEL Jack 1 (21) and TEL Jack 2 (22)
18
Jacks for connecting optional telephone handset,
external telephone, or answering machine.
21
19
22
20
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23 LED Printhead
This black bar is the transfer mechanism that writes
received/copied information to the image drum.
Clean the LED when you change the toner cartridge.
See “Maintenance.”
23
24 Image Drum Unit
The image drum contains a green photosensitive drum
which receives information from the LED print head and
transfers it to the printing paper.
Install a new image drum unit* when Replace Drum
appears on the display panel.
24
* Only install image drum units specified by Konica for
use in this machine!
See “Maintenance.”
25 Toner Cartridge
This black cylinder, installed inside the image drum unit,
contains the black power used as the machine’s ink for
printing data.
25
Install a new toner cartridge* when Replace Toner
Cartridge appears on the display panel.
* Only install toner cartridges specified by Konica for
use in this machine!
See “Maintenance.”
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Control Panel Keys and Indicators
™
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1
2
Display Panel: Refer to this display for instructions and
information while the machine is performing operations,
or when entering information or changing settings.
4
5
6
Shift Down
ᮢ
Key:
Use this key to:
-
-
Move to the next option in the same operational
Shift Up ᮡ Key: Use this key to:
layer when programming the machine.
Move to the lower row from the upper row when
data such as telephone numbers is listed in two
rows.
-
Move to the previously selected option in the
same operational layer when programming the
machine.
-
Move to the upper row from the lower row when
data such as telephone numbers is listed in two
rows.
Shift Right ᮣ Key:
Use this key to:
-
Move to the next operational layer in the
3
Shift Left ᮤ Key: Use this key to:
programming of the machine.
Determine/register a menu option or setting.
Move the cursor to the right during normal
operation.
-
Return to the previous operational layers in the
programming of the machine.
Move the cursor to the left during normal
operation
-
-
-
Alarm Indicator: This indicator light flashes and an
alarm sounds as an alert for problems that occur. To turn
off the alarm indicator, press the Stop key and correct the
problem.
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7
Enter Key:
11 Clear Key: Use this key to cancel ID, telephone number
and programming entries.
Use this key to:
12 Menu/Exit: Use this key to:
-
-
-
Determine/register a menu option or setting.
Determine the location of a broadcast operation.
Display the results of a transmission or printout a
Message Confirmation Report when the machine
is in the standby mode with no document set in
the document tray.
-
activate the Menu mode when the machine is in
standby state.
-
exit the mode and return to standby state.
13 */Tone Key: If the machine is set for pulse dialing,
pressing this key will switch from pulse to tone dialing
during the current call. This key can also be used during
programming to create numbers with mixed pulse-tone
operation.
8
9
Help Key: Press this key to print out Help and Function
lists.
Resolution Key (Photo, Ex.fine, Fine, STD indicator
lights): Use this key to set the desired resolution of the
fax/copy after loading the document. Use the Photo
setting when the original document includes half-tone
images.
14 0/Unique Key: Use this key as “0” when dialing
telephone numbers. When programming the Sender ID,
Location ID, etc., use this key to enter unique characters:
Symbols: ! # & ‘ ( ) * + , - . / : ; = ? ·
10 Type of Original Key (Dark, Normal, Light indicator
lights): Use this key to set the contrast after loading the
document. Use Light for originals that are too light,
Normal for originals with good contrast, and Dark for
originals that are too dark.
Internet characters: @ “ (space) % - l
- l
The functions as a tilde symbol.
Umlaut characters: Ä ß Ñ Ö Ü
Norwegian characters: Æ Å Ø æ å ø
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15 Numeric Keypad: These 12 keys work like the keypad
on a standard telephone when dialing a telephone
number. They are also used to move to another
operation mode, enter numbers, letters and other
characters when programming the machine, and input
speed dial numbers after pressing the Speed Dial key.
The “#” key is used for the creation of groups of
telephone numbers for batch transmission. After a
document is loaded, this key can also be used to select
previously programmed groups of telephone numbers for
faxing.
18 Speed Dial/Search Key:After loading a document for
faxing, press this key and then enter the programmed
Speed Dial (One-Touch or 2 or 3-digit) number for the
location. The speed dialing function automatically dials
the telephone number and transmits the fax. After
pressing the Search key, you can search corresponding
location IDs when alphanumeric characters are entered.
19 Hyphen Key: Use this key as the “-” character when
programming ID and PBX, public line, international
telephone or Earthing/Flashing switches. It is also used
to type the “+” when entering TSI/CSI numbers.
16 Redial Key: Press this key to automatically redial the
20 Start/Copy Key:
last telephone number dialed on the machine.
Use this key to:
17 Hook Key: Use this key to open the telephone line for
manual dialing with the numeric keypad or external
telephone handset. After pressing the key, you can hear
the dial tone and dialing code through the machine’s
speaker.
-
Start transmission of a document after loading the
document and selecting the location.
Start manual fax transmission or reception.
Return the machine to normal operation from the
Power Save mode.
-
-
-
Start the copying function.
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21 Stop Key:
Use this key to:
22 One-Touch Keypad Latch to Second Panel: Lifting this
latch rotates the primary label plate for the One-Touch
keypad, revealing a second panel.
-
-
Cancel the operation shown on the display.
Cancel the transmission of a fax (press twice
within 3 seconds).
The One Touch Sheet(s) provide space for Speed Dial
!
numbers 1 through 80. For Speed Dials 81 and above,
program the number(s) and print the Telephone
Directory.
-
-
Cancel an alarm (Alarm indicator light illuminates).
Return to higher operational layers when
programming the machine.
See “Reports, Telephone Directory.”
23 One-Touch Keypad: Detailed descriptions of the One-
Touch Keypad functions are provided in a different
section of this document.
See “Getting to KnowYour Machine, One-Touch
Keypad.”
24 One-Touch Labels: After programming a telephone
number into a One-Touch key, write the name of the
location on the label for the One-Touch key. Remove the
plastic covering the label, use a pencil to write the name,
and then replace the cover.
You may need replacement (blank) labels.
See “Options and Accessories, Obtaining.”
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One-Touch Keypad
Using One-Touch Keys for Programming
Use these keys for quick, one-touch dialing and the
programming of other machine operations. In addition to the
ability to assign telephone numbers (up to 40 digits each) to
a One-Touch key, alphanumeric names of up to 15 characters
in length can be registered (Telephone Directory).
The One-Touch keys are also useful in the programming of
names in the machine memory. In addition to the
alphanumeric keys, a number of special keys are provided for
programming convenience:
Alphabet Keys (One-Touch keys #1-27, except #20): When
programming the Sender ID and Location ID, use these keys
to enter alphabet characters.
Using One-Touch Keys for Dialing
To use One-Touch keys for dialing, after the telephone
number(s) for the key have been programmed, simply load
the document to be faxed and press the key of the location
where the fax is to be sent. Two telephone numbers can be
programmed for each One-Touch key, a primary number that
is always dialed first, and an alternate number that is
automatically dialed if the first number is busy or the call is
not answered.
Unique Key (One-Touch key #20): Use the same as the “0”
of a 10-keypad. Also used to enter
Symbols: ! # & ‘ ( ) * + , - . / : ; = ? ·
Internet characters: @ “ (space) % - l
- l
The functions as a tilde symbol.
Umlaut characters: Ä ß Ñ Ö Ü
Using One-Touch Keys for Search
Norwegian characters: Æ Å Ø æ å ø
After pressing the Search key, use these keys to make an
alphabetical search for names of telephone numbers
previously programmed.
Del Key (One-Touch key #30): Use this key to delete
characters at the position of the cursor in the display panel
when entering ID, telephone numbers or programming
functions.
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Caps Key (One-Touch key #31): Use this key to switch
between uppercase and lowercase when entering
alphanumeric characters.
Pause Key (One-Touch key #40): Use this key to enter
automatic 3-second pauses in dialing when programming
telephone numbers. For example, use this key to tell the
machine to wait for an outside or international line to open.
Pauses in a telephone number dialing sequence are indicated
by a “P”.
Space Key (One-Touch key #36): Use this key to enter
spaces when programming the machine. Unlike the Pause
key, spaces provide easier reading only and have no effect on
dialing characteristics.
Other: Special character keys (, ; @ _ : / \ . +).
Plus Key (One-Touch key #39): Each fax number entered or
programmed into the machine can be up to 40 digits long.
If you need to dial a number longer than 40 digits, you can
dial the number using any combination of Speed Dial
numbers or the numeric keypad.
To enter a chain dial number into a Speed Dial number, press
the Plus key at the 40th position of the first part of the
number to indicate it is a chain dial number, then complete
the process by entering the second part of the number
following the procedures required for inputting another
Speed Dial number.
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Accessing Second Panel of One-Touch Keys
To access the second panel of One-Touch keys (41-80), grasp
the latch at the bottom of the keypad and lift up on the main
panel, swinging it up and to the right. After pressing the
desired key(s), close the main panel.
Signal Tones
The machine emits sounds to identify specific conditions.
Key Select Tone: This is a short beep that is emitted each
time a key is pressed.
Error Tone: If an inappropriate key is pressed, the machine
emits three short beeps. If there is a problem with operations
during communications, the machine emits five long beeps.
Press the Stop key to stop the beeping (turn the error
tone off), and then print a Message Confirmation Report to
check the source of the problem. To print the report, press the
Enter key twice (with no documents loaded).
The One Touch Sheet(s) provide space for Speed Dial
!
numbers 1 through 80. For Speed Dials 81 and above,
program the number(s) and print the Telephone
Directory.
See “Reports, Telephone Directory.”
End of Session Tone:At the end of each successful faxing
session, the machine emits a long beep to confirm that there
were no errors or problems in the communication.
Off-HookAlarm Tone: If the machine is equipped with a
telephone handset, and if the receiver of the handset is left
out of the cradle when not in use, the machine emits an
intermittent warbling sound. To turn off the sound, return the
receiver to its cradle or press the Stop key.
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Installation
Overview
To install your fax machine, follow the steps in this section.
• Setting Up Your Fax Machine
Installing the Toner Cartridge
Attaching the Document Stacker
Connecting to the Telephone Line
Connecting Optional External Devices
Handset
• Safety
Installation Hints
Operation and Maintenance
Toner Cartridge and Image Drum Handling
Toner Emergency First Aid
• Getting Started
Telephone
Answering Machine
Answering Machine and a Telephone
Connecting Power
Where to Install Your Fax Machine
Unpacking
Loading Paper
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Safety
Installation Hints
• The electrical outlet and phone jack should be installed
near the equipment and should be easily accessible.
• The two TEL terminals on the back of the fax machine are
only suitable for 2–wire devices. Not all standard
telephones will respond to incoming calls when
connected to an extension jack.
• This equipment may not necessarily provide for the
effective hand-over of a call from a telephone connected
to the same line.
• The operation of this equipment on the same line as
telephone or other equipment with audible warning
devices (such as call waiting) or automatic ring detectors
may cause false tripping of the ring detector.
• Install your fax machine in a dust-free location away from
direct sunlight
• Do not plug your fax machine into a power source shared
by equipment that produces electrical noise (e.g., air
conditioners).
• Leave electronic adjustments to authorized service
personnel
• The LINE terminal connects your fax machine to a
standard telephone line. To avoid damage to your
telephone system or to the fax machine, do not plug your
fax machine into anything other than a standard RJ-11C
jack.
• Your fax machine is intended to be grounded electrically
and is equipped with a three-wire grounded power cord.
For your safety, do not attempt to defeat your power cord’s
grounding plug.
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Operation and Maintenance
Toner Cartridge and Image Drum Handling
• Leave unused toner cartridges and image drums in their
packages until needed. When replacing a toner cartridge
or image drum, re-use the packaging to dispose of the old
toner cartridge or image drum.
• Do not expose these components to light for more than
five minutes. Never expose the green drum (inside the
image drum unit) to direct sunlight.
• Always hold the image drum by the ends—never by the
middle. Never touch the green drum inside the image
drum unit.
• Exercise care when removing the toner cartridge. Do not
let it touch your clothing or porous materials. The toner
powder causes permanent stains.
• Use a dry cloth to clean the control panel and the main
body of the unit.
• Aside from the instructions specifically mentioned in this
document, your fax machine is not user serviceable. Do
not attempt to service the machine or lubricate moving
parts by yourself.
• Pull out the AC plug before trying to remove any objects
that may have fallen into the machine.
• Immediately disconnect the fax machine if it becomes
physically damaged and arrange for its repair or disposal.
• When relocating your fax machine, always disconnect the
telephone line before disconnecting the power cord, then
reconnect the power cord first.
• This fax machine is not intended to be used in parallel
with any other telephone devices.
• Small amounts of toner spilled on skin or clothing can be
readily removed with soap and cold water. Using warm
water will make removing the stain much more difficult.
• “See next page for Toner Emergency First Aid”
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Toner Emergency First Aid
• Eye: Flush eyes with plent of water. If symptoms occur,
get medical attention.
Getting Started
Where to Install Your Fax Machine
Place your fax machine in a dust-free location away from
direct sunlight.
• Skin: Was with water and mild soap
• Ingestion: Wash out mouth with water. Drink one or two
glasses of water, if symptoms occur, get medical attention.
• Inhalation: Remove victim to fresh air. If symptoms
occur, get medical attention.
• Allow several inches on each side of the fax machine to
ensure adequate ventilation.
• Make sure that both power and telephone outlets are
available nearby.
• Choose a location where the relative humidity is between
20% and 80%, and where the temperature is between 50°F
(10°C) and 92°F (32°C).
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Unpacking
Remove contents from the carton. Be sure that all the items
listed below are included.
If any items are missing, contact Konica immediately.
!
Keep your packing materials and carton in case you
need to ship or transport the unit.
1 Fax Machine
2 Toner cartridge
3 Image drum (inside machine)
4 Power cord
5 Telephone line cord
6 Document Stacker
7 Documentation
User’s Manual
Warranty Information
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Setting Up Your Fax Machine
2 Press the release buttons located on both sides of the copy
1 Lift up on the document tray and swing it up and out of
stacker. Lift up the stacker.
the way.
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3 Move aside the protective sheet and grasp the image drum
5 Put the image drum cartridge back into place.
cartridge, then lift it out.
6 Press down at each end of the image drum cartridge to
Caution: Do not touch the green drum surface!
make sure it is installed correctly.
!
4 Grasp the protective sheet and pull it out.
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2 Unwrap the toner cartridge and gently shake it to
distribute the toner. Then carefully peel the tape from the
bottom of the toner cartridge.
Installing the Toner Cartridge
1 Lift out the toner well cover and discard.
3 Holding the toner cartridge with the bottom down, insert
the left side into the toner well, placing it under the tab
(a).
Warning: Be careful when handling the toner cartridge.
!
!
Do not let toner spill onto your clothing or other porous
materials. If you experience any problems with toner,
see the Safety guides at the beginning of this section.
Important: This machine will only operate using toner
cartridges specified by Konica for this facsimile
machine. The use of any other toner will result in the
display of an operation error and in machine
malfunction.
a
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4 Lower the right side down into the toner well.
6 Close the copy stacker and document tray. Make sure the
cover is firmly closed.
5 Push the lock lever (in the direction of the arrow) until it
stops.
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Attaching the Document Stacker
Attach the document exit stacker on the back of the machine
using the latching mechanism provided.
Connecting to the Telephone Line
1 Insert one end of the telephone cord into the LINE jack in
the back of the machine.
2 Insert the other end into your wall telephone jack.
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Connecting Optional External Devices
Handset
Telephone
Important: Any external telephone or answering
If you purchased an external handset option with your fax
machine, follow these instructions to install it.
!
machine connected to your fax machine must be FCC
(US) or CSA (Canada) approved.
1 Plug in one end of the handset cord into the handset and
the other end into the jack on the front of the cradle. Place
the handset in the cradle.
1 Insert one end of the telephone cord into the TEL jack on
the back of the fax machine.
2 Insert the other end into the jack in your external device.
2 Insert the supplied telephone cord into the jack located on
the back of the cradle.
3 Insert the end of the cord into the TEL jack on the back of
the fax machine.
The two TEL jacks are provided to allow you to connect
!
both an external handset and an answering machine.
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Answering Machine
Refer to “Connecting an External Telephone.”
Connecting Power
1 Plug the power cord into the back of the unit.
You must have the TAD mode feature turned on for an
!
answering machine to work with your fax machine. See
“Setting Basic Features, Setting the Answering Mode.”
Answering Machine and Telephone
1 Connect your answering machine to your fax machine.
2 Plug your external telephone’s cord into the telephone
jack on your answering machine.
You must have the TAD mode feature turned on for an
!
answering machine to work with your fax machine. See
“Setting Basic Features, Setting the Answering Mode.”
2 Plug the other end into a grounded AC power outlet.
3 Turn on the power switch.
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1 Pull out the paper tray.
Loading Paper
Your fax machine can hold up to 250 sheets of standard-
weight (20 lb. [75 g/m2]) paper in letter, legal, andA4 sizes.
For best results, use paper specially made for laser printers or
photocopiers.
Load paper into the tray print side DOWN.
!
If you are loading letterhead, place the paper print side
down, with the letterhead near the handle part of the
tray.
2 Adjust the paper guides (a) to the width of your paper. Set
the left guide all the way to the left. Set the right guide to
the marker for the size you’re using.
If you are receiving a document created on legal-size
3 Lift up the paper length adjustment guide (b) and set it to
the length of your paper. If using legal size paper, rotate
the extension (c) at the back of the tray.
!
!
paper, the document will be reduced to fit on letter size
paper. The vertical length of the received page image is
automatically reduced to fit on the paper loaded, down
to 75% of the original length.
c
Your fax machine is set at the factory to use letter size
paper. To use a different paper size, change the 1’ST
PAPER SIZE user function setting to match your new
paper size.
b
c
a
See “Setting Basic Features, Other Basic Parameters,
Paper-Size Setting.”
a
4 Remove the paper from its wrapper. Note the “print side”
notice printed on the label. Fan the paper.
5 Load the paper into the paper tray, print side down.
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Selecting Functions
Overview
and Settings
The display (a) and navigating keys (b) on the control panel
simplify setting your machine’s functions.
a
Press Menu/Exit (c) to access the menu.
The machine functions are organized in a menu structure.
Functions are shown in the display as you navigate through
the menu, using the navigation keys. If a document is loaded,
menu functions for sending documents are displayed first. If
no document is loaded, other menu functions are displayed.
b
c
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Navigating the Function Menu
The menu is set up in a multilevel structure of functions,
options, and settings. A function can include a number of
options and settings.
Primary Menu Functions
Delayed TX
Delayed Batch TX
Priority TX
For example, Polling TX/RX includes 2 options—Polling
TX and Polling RX. Each of these options includes a number
of possible settings.
Confidential TX
Relay Initiate TX
Polling TX/RX
Print From Memory
Report Print
Menu Structure
Function
Options
Settings
Location Program
Setup
Counter
Printer Cleaning
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Using the Help Key
Setting Features
To see how the menu is organized, press HELP (1). Your
machine prints Help and Function Lists, which provide
instructions for accessing menu items. These are helpful
when you are setting your machine’s features.
There are two ways to navigate through the functions:
StepAccess
The step access method moves through the function menu
step by step. It lets you see your choices at each level.
See “Help and Helpful Hints.”
SpeedAccess
If you know exactly what settings you want to change, the
speed access method takes you directly to most points on
the menu. Speed access numbers are only assigned to Set
Up menu functions.
1
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Using Step Access
To navigate through the various functions step by step, use
the navigation keys:
Press the MENU/EXIT key to activate the function menu
mode and to exit the function menu mode and return to
standby state.
Press SHIFT UPᮡ to move to the previous function or
option
Press SHIFT DOWN ᮢ to move to the next function or to
move from the upper row to the lower row when data is
entered in two rows.
Press SHIFT LEFT ᮤ to move to the previous function or
to move the cursor to the left.
Press SHIFT RIGHT ᮣ to move the cursor to the right.
Press ENTER to set an option.
Press CLEAR to clear entered data.
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Using Speed Access
If a function has a speed access number, type in the number at
the menu display prompt to access the function.
Speed Access Numbers
There are seven types of speed access numbers.
Speed access numbers must be entered in two-digit format
(for example, 00 or 99).
Clock Adjustment
ID/Password Programming
Machine Settings
Dial Options
A list of speed access numbers follows this section.
Here is an example of using speed access.
To access the Redial Tries function, you only need to press
three keys.
Incoming Options
Report Options
From the standby mode with no document loaded:
1 PressMenu/Exit.
LAN Options
The speed access numbers and their assigned functions are
listed in the following sections.
2 Press 4 key.
3 Press 0 key.
4 Redial Tries function appears.
5 Enter the setting you want.
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SpeedAccess Numbers (by Type)
ClockAdjustment
Machine Settings
10 AutoAnswer Mode
11 Monitor Volume
12 Buzzer Volume
13 User Language
14 Remote Diagnosis
15 TX Mode Default
16 No Toner Memory Receive
17 Memory Full Save
18 Instant Dial
00 Clock Adjustment
ID/Password Programming
01 TSI/CSI
02 Sender ID
03 Personal Box
04 Memory Password
19 Restrict Access
20 ECM Function
21 Closed Network
22 Toner Save
23 Sender ID Switch
24 1st Paper Size
25 2nd Paper Size
This is active only when the second paper tray is
installed.
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SpeedAccess Numbers (by Type)
Dial Options
Incoming Options
60 Incoming Ring
61 Remote Receive
62 T/F Timer Program
63 Continuous Tone
64 PC/FAX Switch
65 CNG Count
40 Redial Tries
41 Redial Interval
42 Auto Start
43 Dial Tone Detect
44 Busy Tone Detect
45 MF/DP
66 Ring Response
67 Distinctive Ring
Report Options
46 Pulse Dial Rate *
47 Pulse Make Ratio *
48 Pulse Dial Type *
49 MF Tone Duration *
50 PBX Line
70 MCF (Single Loc.)
71 MCF (Multiple Loc.)
72 Message in MCF
73 Error Report (MCF)
51 Flash/Earth/Normal *
52 Dial Prefix
* Settings for 46, 47, 48, 49, and 51 should only be
changed by Authorized Service Technicians.
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SpeedAccess Numbers (by Type)
LAN Options
Functions 80 to 85 are reserved for future options.
!
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Setting Basic
Overview
Features
Setting the Language
Setting the Date and Time
1 Press Menu/Exit to enter the menu.
Follow these instructions to set the date and time:
2 Using the numeric keys (0-9), enter speed access number
1 Press Menu/Exit to enter the menu.
13.
2 Using the numeric keys (0-9), enter speed access number
3 Select the language you want to appear on the display
00. The display shows:
panel.
4 Press Menu/Exit to return to standby mode.
3 Enter the current date (xx/xx/xxxx) and time (hh:mm)
using the numeric keys (0-9), press Enter.
If invalid data is entered, the Enter key will not operate.
!
4 Press Menu/Exit to return to standby mode.
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Setting Your Fax Machine’s ID
Setting the TSI/CSI and Sender ID
1 Press Menu/Exit to enter the menu.
Fax machines must identify the sender (Sender ID) and the
sender’s telephone number (TSI/CSI) on each page of every
fax sent.
2 Input speed access number 02.
3 Input up to 20 numbers and characters (0-9/Hyphen/
Important: Programming this information into your fax
Space/+), pressEnter.
!
machine is required by law in the United States.
4 PressMenu/Exit.
TSI/CSI
This is the telephone number of your fax machine. This
number is printed at the top of the faxes you send, and
appears on the displays and reports of other fax machines you
are communicating with. A TSI/CSI can be up to 20
characters long.
Sender ID
This is a descriptive title that identifies the sender—usually
the location of your fax machine or the name of your
company or office. It is printed at the top of every fax you
send. You can enter up to 32 characters. The first 16
characters will also be used as your Personal ID, which may
appear on the displays or reports of other fax machines you
are communicating with.
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Setting the Answering Mode
List of Modes
•
•
•
•
•
•
•
Auto Receive Mode [FAX]
Manual Receive Mode [TEL]
Telephone/Fax Mode [T/F]
TelephoneAnswering Device Mode [TAD]
Memory Reception Mode [MEM]
Forwarding Mode [FWD]
Procedure
1 Press Menu/Exit to enter the menu.
2 Input speed access no. 10 (AutoAnswer)
3 Pressᮢ or ᮡ to select the desired mode, press Enter.
4 Press Menu/Exit to return to standby mode.
Set the answering mode based on how you want your
machine to answer calls and what telephone equipment is
connected to it.
PC Fax Mode [PC]
Choose the mode that best fits your needs.
Auto Receive Mode [FAX]
Your machine is connected to a telephone line reserved only
for fax communication.
This is the factory setting.
Your machine assumes all incoming calls are fax messages
and automatically receives all incoming fax messages.
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Manual Receive Mode [TEL]
You use the same line for both fax and telephone calls and
the majority of your incoming calls are telephone calls.
Telephone Answering Device Mode [TAD]
You have an external, optional answering machine
connected to your fax machine.
To use this feature, you must have an external, optional
handset or telephone connected to your fax machine.
In this mode, your machine detects whether an incoming call
is a fax or voice call. If it is a fax call, your machine receives
the fax. If it is a voice call, your machine rings, then your
answering machine activates. If you set the Remote Receive
user function, the caller can send a fax at any time during or
after the recorded message by using their keypad to enter the
remote receive number you have programmed. This number
activates fax reception. Add something like this to your
answering machine message: “To send a fax now, press XX
[the programmed number.]”
When someone calls, your machine rings like a telephone.
You can answer from an external telephone connected to
your machine. If you pick up the hand set and hear fax
machine tones, press the Start key to receive the fax. If you
do not answer the phone and someone tries to send you a fax
message, your machine will not accept it.
Telephone/Fax Mode [T/F]
Incoming calls are a mix of fax and telephone calls.
See “Setting Basic Features, Dial and Incoming Call
Parameter Settings, Incoming Call Parameters.”
To use this feature, you must have an external, optional
handset or telephone connected to your fax machine.
The display will show Lift Handset.
In this mode, your machine detects whether the incoming call
is a fax or a voice call. When the call is from another fax
machine, your machine switches to fax mode and receives the
message. When the call is a voice call, your machine rings
like a telephone. If you do not answer, it switches back to fax
mode to allow the calling party to manually send a fax.
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Memory Reception Mode [MEM]
PC Fax Mode [PC]
Received data is not printed but is stored into memory, even
if there is fax paper on which to print.
This mode is available only if an optional MFP Kit is
installed.
Options vary according to the model of your machine.
See “Options and Accessories.”
!
Use the Print Operation function to print out data stored in
memory during Memory Reception mode. You can set a
password (USER PROGRAMMING under MEM.
PASSWORD PRG) to disable the Memory Reception mode.
Incoming faxes are stored on you computer’s hard disk
instead of printing immediately.
Forwarding Mode [FWD]
All fax communications are received into memory, then
forwarded to another telephone number.
This mode is only available when the machine is connected
to a personal computer via optional multifunction printer
(MFP) software. When activated, the machine forwards the
call directly to the computer. This lets you work with faxes
on your computer using the software included with the MFP
option.
When set to this mode, the machine receives all fax
communications into memory, and then automatically sends
the messages to the telephone number programmed into the
Call Forwarding function. This function displays only when
a forwarding number has been programmed.
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Dial and Incoming Call Parameter
Settings
Setting Dial and Incoming Call Parameters
1 Press Menu/Exit to enter the menu.
These settings allow you to control the way your machine
dials telephone numbers and receives incoming calls. Setting
these functions before beginning use of your machine will
make your fax communications more efficient.
2 Input the speed access number for the dial or incoming
call parameter you want to change.
3 Use ᮢ or ᮡ to select the desired setting, Press Enter.
4 Press Menu/Exit to return to standby mode.
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Dial Parameter Settings
Auto Start
Speed Access no. 42.
Redial Tries
Speed access no. 40.
With this function set to ON, the machine automatically
begins dialing as soon as a location is selected by pressing a
One-Touch key or by entering another Speed Dial number.
There is no need to press the Start key.
This function controls how many times your machine
automatically redials a number that is busy or does not
answer.
Available settings are from 0 to 10 tries.
Available settings are ON and OFF.
3 tries is the default setting.
ON is the default setting.
Redial Interval
Speed access no. 41.
Dial Tone Detect
Speed access no. 43
The function controls how long your machine waits between
each automatic redial attempt.
This function allows your machine to wait for and detect a
dial tone before dialing. Set to ON, a dial tone must be
detected.
Available settings are from 1 to 6 minutes.
The default setting is 3 minutes between dialing attempts.
Available settings are ON and OFF.
ON is the default setting.
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Busy Tone Detect
Tone (MF) Duration
Speed access no. 44
Speed access no.49
This function allows your machine to detect a busy tone
when sending a fax.
If the machine is set to the MF dialing method, this function
controls the duration of the tones used for dialing.
Available settings are ON and OFF.
Tone duration varies by country.
Available settings are 75, 85, and 100 ms.
100 ms is the default setting.
ON is the default setting.
Tone/Pulse (MF/DP)
Speed access no. 45
PBX LINE
This function controls which method your machine uses for
dialing.
Speed access no. 50
This function must be ON if your machine is connected to a
PBX. Once this function has been turned on and the access
digit function has been programmed, your machine
recognizes the access digit you use in your PBX to get an
outside line.
DP: dial pulse dialing, which uses monotone pulses to dial a
number like a rotary telephone,
MF: multi-frequency dialing (touch tone), which uses
different tones to dial a number.
Available settings are on and OFF.
MF is the default setting.
OFF is the default setting.
To change this setting, see “Setting Basic Features,
Connecting to a PBX.”
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FLASH/EARTH/NORMAL
DIAL PREFIX
Speed access no. 51
Speed access no. 52
This function sets the type of PBX line your machine is
connected to (if your machine is connected to a PBX).
If your machine is connected to a PBX, use this function to
tell your machine what access number is used to obtain an
outside line from your PBX. You can enter up to 4 digits.
Available settings are NORMAL (N), flash (F) and earth (E).
Available settings are ON and OFF.
NORMAL (N) is the default setting.
OFF is the default setting.
To change this setting, see “Setting Basic Features,
Connecting to a PBX.”
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Incoming Call Parameters
Remote Receive
Incoming Ring
Speed access no. 61
Speed access no. 60
This function allows switching from telephone to fax mode
to receive an incoming fax. Use the keypad on the optional
handset or external telephone to enter the remote receive
number programmed into the machine.
This function offers a soft ringing sound through the
machine’s built-in speaker when a call is received.
If the function is set to OFF, the machine does not emit a
ringing sound during incoming calls.
Available settings are: OFF, 00, 11, 22, 33, 44, 55, 66, 77, 88,
99, ** or ##.
If the function is set to ON, the machine emits a ringing
sound when the machine is set to TEL (manual receive mode)
or Ring Response is set to 20 sec (except 1 ring). When set to
DRC, the machine emits a ringing sound for each incoming
call with the same tone even if the Distinctive Ring
parameter is set to ON.
OFF is the default setting.
Available settings are ON, OFF and DRC.
ON is the default setting.
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Continuous Tone
SpeedAccess no. 63
PC/FAX Switch
Speed Access no. 64
When this function is set to ON, a completion tone is emitted
at the end of receiving a fax. Pressing the Stop key turns off
the tone.
When set to ON, the machine automatically switches to FAX
when fax reception by a connected personal computer is not
possible. Fax reception is disabled when the PC/FAX switch
is set to OFF.
Available settings are ON and OFF.
Available settings are ON and OFF.
OFF is the default setting.
ON is the default setting.
This parameter is available only if an optional MFP Kit
!
is installed.
Options vary according to the model of your machine.
See “Options and Accessories.”
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Other Basic Parameters
User Language
Speed Access no. 13
Monitor Volume
SpeedAccess no. 11
Your machine has two languages installed—English and
Spanish or French, depending on where you purchased it.
The language programmed is used to display messages on the
control panel as to well as to print reports.
The machine is equipped with a speaker for monitoring
operations. This function provides a 5-level audio
adjustment of the speaker.
Available settings are OFF, Low, Mid, High-Mid, High.
Available settings are English, Spanish, or French.
Mid is the default setting.
English is the default setting.
Buzzer Volume
SpeedAccess no. 12
The machine is equipped with a buzzer that sounds when a
fax communication ends or, if an external telephone is
connected, when the receiver is not properly returned to its
cradle after use.
Available settings are Low, Middle and High.
Middle is the default setting.
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Paper-Size Setting
Connecting to a PBX
The machine can support two different paper settings (when
the 2nd-Tray option is installed).
Private Branch Exchanges (PBXs) are private telephone
systems used to route calls internally (for example, in a
company). When dialing a telephone number, if a prefix
(access) number is required to open an outside line, the line is
connected to a PBX. If your machine is connected to a PBX,
please make the following changes to enable the machine to
recognize the prefix digits in the telephone numbers used to
obtain access to the outside line. After dialing the prefix
digits, the machine waits until the outside line is available
before dialing the rest of the number.
1’ST Paper Size
SpeedAccess no. 24
Sets the size of the paper loaded in the standard
(built-in) paper tray. Default setting is Letter.
2’ND Paper Size*
SpeedAccess no. 25
Sets the size of the paper loaded in the second
(optional) paper tray. Default setting is Letter.
Service assistance may be required to make changes in
* This setting is only available when the second tray
is installed.
!
some countries.
Some PBX systems may require additional adjustments
to the machine.
If there are any problems with fax communications
after changing parameters, please contact the nearest
dealership for assistance.
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Entering a PBX Dial Prefix
1 Press Menu/Exit to enter Menu.
Clearing the PBX Dial Prefix
1 Press Menu/Exit to enter Menu.
2 Input speed access no. 50 (PBX Line), wait.
2 Input speed access no. 50 (PBX Line), wait.
3 Press ᮡ orᮢ to select OFF setting, pressEnter.
4 Press Menu/Exit to return to standby mode.
3 Pressᮡ orᮢ to select ON or OFF setting, pressEnter.
4 Press ᮢ until you reach Dial Prefix, press Enter*.
5 Input the digit(s) normally dialed to obtain an outside line
from the PBX, pressEnter.
6 Press Menu/Exit to return to standby mode.
* Dial Prefix can also be accessed from the main menu by
entering its speed access code 52.
Remember that all outside telephone numbers
!
programmed into the machine must begin with the dial
prefix of the PBX.
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Programming Speed
Overview
Dial Numbers
You can program (save) frequently dialed numbers into your
machine. This way, you enter the full number once, and
access the number with one or a few keystrokes thereafter.
Each fax number that you enter or program into your
machine can be up to 40 digits long. If you need to dial
a number with more digits, use the chain dial feature.
For more information on chain dialing, refer to
!
230 spaces are available for programming numbers.
These spaces have four different types.
“Programming Speed Dial Numbers, Chain Dialing.”
•
•
•
•
One-Touch Speed Dial
2 Digit Speed Dial
3 Digit Speed Dial
Group Dial
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Types of Speed Dial Numbers
Group Dial Number
One-Touch Speed Dial Numbers are spaces 01 to 80.
Speed dial numbers can be grouped together so you can
quickly fax a document to multiple locations with one key
touch.
They are called one-touch because you access them with
one touch of a button.
2 Digit Speed Dial Numbers are spaces 81 to 99.
For more information on group faxing, refer to “Sending a
Fax to Multiple Locations, Group Faxing.”
They are called two-digit because you access them by
entering their two-digit space designation (81 to 99).
3 Digit Speed Dial Numbers are spaces 100 to 230.
They are called three-digit because you access them by
entering their three-digit space designation (100 to 230).
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One-Touch Speed Dials
For quick and easy faxing operations, you can store up to 80
telephone numbers in the machine’s memory and send
documents to a fax number by pressing a single key.
Your fax machine is equipped with 80 one-touch keys.
The first 40 are accessed directly from the “top” of the
control panel. The second 40 are accessed by lifting the
panel the reach the “bottom” of the control panel. Two 40-
digit numbers can be programmed to each one-touch key, a
primary number and an alternative number that is used if the
primary number is busy or goes unanswered. You can also
enter a 15 character location ID (name) for each key.
The One Touch Sheet(s) provide space for Speed Dial
!
numbers 1 through 80. For Speed Dials 81 and above,
program the number(s) and print the Telephone
Directory. See “Reports, Telephone Directory.”
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2 or 3 Digit Speed Dials
Group Faxing
In addition to one-touch speed faxing, you can program an
additional 150 numbers for 2 or 3 digit entry faxing.
Speed dial numbers can be grouped together so you can
quickly fax a document to multiple locations with one key
touch.
2 Digit Speed Dial Numbers are spaces 81 to 99.
For more information on group faxing, refer to “Sending a
Fax to Multiple Locations, Group Faxing.”
They are called two-digit because you access them by
entering their two-digit space designation (81 to 99).
3 Digit Speed Dial Numbers are spaces 100 to 230.
They are called three-digit because you access them by
entering their three-digit space designation (100 to 230).
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Programming One-Touch and 2 or 3
Digit Speed Dial Numbers
Collect Information
To program your speed dial numbers, follow these
instructions.
Gather the following information for each Speed Dial number
you want to store:
Programming speed dial numbers has two steps.
• Name
•
•
collecting the information
• Primary Telephone Number (LOC#)
• Alternate Telephone Number (ALT#)
• Communications Speed
• Echo Protection State
programming the information
Name
Use letters, numbers, and symbols, in any combination, for
the name.
The name can be up to 15 characters long.
Primary Telephone Number (LOC#)
This is the main number.
The main number can be up to 40 characters long.
AlternateTelephone Number (ALT#)
If the main number is busy or does not answer, the machine
automatically dials this alternate number.
The alternate number can be up to 40 characters long.
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Communications Speed
Echo Protection State
The available settings are 33.6 K, 28.8 K, 14.4 K, 9.6 K, and
4.8 K.
The available settings are ON or OFF.
The default setting is OFF.
The default setting is 33.6 K.
If you are experiencing problems communicating with a
remote location in a very noisy telephone area, or with an
overseas location, set Echo Protection to ON for the one-
touch key assigned to that location.
If the machine you are communicating with is an older fax
machine, and you are having problems communicating with
it, try adjusting the speed to a lower setting.
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Program the Information
To enter the information for each speed dial number, use one
of the following input methods.
Numeric Keypad
0-9/*/#: Use these keys to enter alphabetic characters
• Other Keys
• Numeric Keypad
• One-Touch Keypad
(uppercase, lowercase).
Unique Key: Use this key to enter a variety of unique
characters.
Symbols: ! # & ‘ ( ) * + , - . / : ; = ? ·
Other Keys
Internet characters: @ “ (space) % - l
These keys are used in the programming process.
- l
The functions as a tilde symbol.
They include Menu/Exit, Shift keys, Enter, and Capital
(CAPS).
Symbols: ! # & ‘ ( ) * + , - . / : ; = ? ·
Umlaut characters: Ä ß Ñ Ö Ü
Norwegian characters: Æ Å Ø æ å ø
Hyphen Key: Use this key as the “- ” character when
programming ID, PBX, public line, or international
numbers
Clear Key: use this key to cancel ID, telephone number
and programming entries.
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One-Touch Keypad
Space Key (One Touch key #36): Use this key to enter
spaces when programming. Unlike the Pause key, spaces
provide easier reading only and have no effect on
dialing.
The One-Touch keypad is arranged like a standard keyboard
for quick touch typing of names, Sender and Location ID.
Alphabet Keys: (#1-27, except #20) Use these keys for
easy entering of alphabetic characters.
Del Key: (One-Touch key #30): Use this key to delete
characters at the position of the cursor in the display
panel when entering, ID, telephone numbers or
programming functions.
Caps Key (One-Touch key #31): Use this key to switch
between uppercase and lowercase when entering
alphanumeric characters.
Unique Key (OneTouch key #20): Use the same as the
“0” of the numeric keypad. Also used to enter:
Symbols: ! # & ‘ ( ) * + , - . / : ; = ? ·
Internet characters: @ “ (space) % - l
- l
The functions as a tilde symbol.
Symbols: ! # & ‘ ( ) * + , - . / : ; = ? ·
Umlaut characters: Ä ß Ñ Ö Ü
Norwegian characters: Æ Å Ø æ å ø
Pause Key (One-Touch key #40): Use this key to enter
automatic 3 second pauses in dialing. For example, use
this key to tell the machine to wait for an outside or
international line to open. Pauses in a telephone number
dialing sequence are indicated by a “P.”
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Programming a Speed Dial
1
2
3
4
Press Menu/Exit to enter the menu.
Print the Telephone Directory before you begin
Press ᮢ to select Location Program, press Enter.
The cursor will be at Speed Dial. Press Enter.
!
programming. This provides a reference of the speed
dial numbers already programmed.
Input the speed dial number you want to program, then
pressEnter.
See “Reports, Telephone Directory.”
Be sure to write the name for any Speed Dial numbers
you program on the OneTouch Sheet(s).
One-Touch Speed Dial Numbers are spaces 01 to 80.
They are called one-touch because you access them with
one touch of a button.
The One Touch Sheet(s) provide space for Speed Dial
numbers 1 through 80. For Speed Dials 81 and above,
program the number(s) and print the Telephone
Directory. See “Reports, Telephone Directory.”
2 Digit Speed Dial Numbers are spaces 81 to 99.
They are called two-digit because you access them by
entering their two-digit space designation (81 to 99).
3 Digit Speed Dial Numbers are spaces 100 to 230.
They are called three-digit because you access them by
entering their three-digit space designation (100 to 230).
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5
6
7
Input the telephone number (LOC #), press Enter.
Print the Telephone Directory when you finish
programming. This provides a reference of the speed
dial numbers already programmed.
!
Input a name if desired (up to 15 characters), press Enter.
Input alternate telephone number (ALT#) if desired, press
Enter.
See “Reports, Telephone Directory.”
Be sure to write the name for any Speed Dial numbers
you program on the OneTouch Sheet(s).
8
9
Select Communication Speed, pressEnter.
Select On or Off forEcho Protection, press Enter.
10 Repeat the above process from Step 3 until you have
The One Touch Sheet(s) provide space for Speed Dial
numbers 1 through 80. For Speed Dials 81 and above,
program the number(s) and print the Telephone
Directory. See “Reports, Telephone Directory.”
finished programming.
11 Press Menu/Exit to return the machine to standby mode.
12 When finished with the programming of One Touch
keys, lift off the plastic cover. Use a pencil to write the
name of the One Touch key you have programmed.
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Clearing a Speed Dial
Using Clear
Print the Telephone Directory before you begin
!
clearing. See “Reports, Telephone Directory.”
This provides a reference of the speed dial numbers
already programmed.
1
2
3
4
Press Menu/Exit to enter the menu.
Press ᮢ to select Location Program, press Enter.
The cursor will be at Speed Dial. Press Enter.
There are three ways to clear a speed dial number.
Select the speed dial number to be deleted (One Touch,
2-digit, 3-digit).
• Programming new information as a replacement to the
existing speed dial information.
• Using DEL to erase the existing speed dial information.
• Using Clear
To program new information, refer to “Programming Speed
Dial Numbers.”
5
6
7
PressClear.
PressEnter.
Press Menu/Exit to return the machine to standby mode.
To use DEL, refer to “Programming Speed Dial Numbers.”
When the existing number is displayed, use DEL key to erase
the information.
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Chain Dialing
Each fax number that you enter or program into your
machine can be up to 40 digits long. If you need to dial a
number with more digits, use the chain dial feature.
Dialing the Chain Dial Number
1
Load the document to be faxed.
SELECT LOCATION displays.
2
3
4
5
Select the first Speed Dial Number programmed.
Wait until SELECT LOCATION displays.
When prompted, enter the second Speed Dial number.
Press the Start key to begin sending the fax.
Creating a Chain Dial Number
Print the Phone Directory before you begin
!
programming. See “Reports, Telephone Directory.”
This provides a reference of the speed dial numbers
already programmed.
The remaining part of the number not programmed in
the first Speed Dial number can also be input manually
when prompted, using the numeric keypad (step 2).
!
1
Program the first 39 digits into a Speed Dial number.
See “Programming Speed Dial Numbers, Programming a
Speed Dial.”
2
3
Press the Plus (+) key (One-Touch key #39).
Program the rest of the number into a different Speed
Dial number.
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Programming a Group
If you often send a fax to many fixed locations, setting up
these locations as a group will save time.
See “Sending a Fax to Multiple Locations.”
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Basic Faxing
Overview
Document Guidelines
General
• Your machine can transmit documents with normal wear
(staple holes, letter folds and minor corner folds).
• If you are not sure how a document will fax, first make a
copy on your machine. Load the document (face down)
and press the Copy.
• Try to use good quality documents for your fax
transmission. Documents that work best are typed or
written with a black felt-tip pen on white (or light) paper.
• Do not send documents that are not rectangular.
• Never use documents that have wet or sticky surfaces,
wrinkles, staples, or paper clips.
• If your documents are heavily bent, creased or torn, make
a copy on a photocopier and send the copy instead.
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Single Page Specifications
Multiple Page Specifications
Also see “Basic Faxing, Document Guidelines, General.”
Also see “Basic Faxing, Document Guidelines, General.”
Width
For very heavy paper, load and send pages individually.
Width
Minimum 5.8 inches (148 millimeters)
Maximum 8.5 inches (216 millimeters)
Length
Minimum 5.8 inches (148 millimeters)
Maximum 8.5 inches (216 millimeters)
Length
Minimum: 5 inches (128 millimeters)
Maximum: 14 inches (356 millimeters)
Paper Weight
Minimum: 5 inches (128 millimeters)
Maximum: 14 inches (356 millimeters)
Paper Weight
Minimum 13 pounds (50 g/m²)
Maximum 28 pounds (105 g/m²)
Paper Thickness
Minimum 13 pounds (50 g/m²)
Maximum 28 pounds (105 g/m²)
Paper Thickness
Minimum 0.002 inches (0.06 millimeters)
Maximum 0.006 inches (0.15 millimeters)
Minimum 0.003 inches (0.08 millimeters)
Maximum 0.005 inches (0.13 millimeters)
Capacity
50 sheets of standard paper, 20 pound (80 g/m²)
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Loading Documents
To prevent paper jams and problems during operation:
1
Adjust the document guides (1) to the width of the paper
you are using.
• Stack your documents neatly
• Align document edges before loading
• Don’t load different size documents at the same time
You can load and prepare to transmit a document while
!
your machine is still sending or receiving another
message (as long as the document feeder is clear).
1
This is called Dual Access.
To do this, load the document, select your location and
press the Start key. Your document will be sent when the
current communication ends.
2
Neatly stack your documents, then insert them face down
into the document feeder. Adjust the document guides
for a snug fit.
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3
4
The machine grips the documents, and pulls in the
bottom page.
Resolution
• For normal office documents, use STD (standard)
resolution (default)
If necessary, use the Resolution and Type of Original
keys for the best possible quality.
• For documents with small type or other fine detains, use
FINE or EX.FINE resolution.
• For documents with photos or many shades of gray, use
PHOTO resolution.
Contrast
• For documents with normal contrast (default setting), use
NORMAL contrast.
• For documents that are too light, use LIGHT contrast.
• For documents that are too dark, use DARK contrast.
5
Your documents are now ready for faxing or copying.
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Sending a Fax
Using a One Touch Speed Dial Key
Press the One-Touch key you have programmed.
You may send a fax to a single location or to multiple
locations.
This section describes faxing to a single location.
There are two ways to send one fax to multiple locations
using one fax session: group fax or broadcast fax. See
“Sending a Fax to Multiple Locations.”
Procedure
1
2
Load your documents.
Using 2 or 3-digit Speed Dial
Select the entry method, referring to the instructions in
the following sections.
1
Press the Speed Dial/Search key.
2
Enter the Speed Dial number (2 or 3-digit) using the
numeric keypad.
Entry methods are:
•
•
•
•
•
One Touch
3
4
Press the Enter Key. Wait.
2 or 3 Digit Speed Dial
Search
The document will begin faxing.
Numeric Keypad
External Telephone
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Using the Search Function
Using the Numeric Keypad
1
2
3
4
Press the Speed Dial/Search key. The display will show
ENTER 1’ST CHAR.
1
Dial as you would on a normal telephone.
2
If you make a mistake, press the DEL key to back up one
space, then enter the correct number.
Using the One-Touch key, enter the first letter of the
name of the location you want to transmit to.
3
Press the Start key.
Repeatedly press ᮢ to scroll through the list of location
IDs beginning with the selected letter.
When the correct location is found, press the Start key to
begin faxing.
Using An External Telephone
To use this feature, you must have an external, optional
handset or telephone connected to your fax machine.
1
Pick up the receiver and dial the number. If the receiving
machine is in automatic reception mode, a high-pitched
tone will be heard.
2
3
If someone answers, request that they press the Start key
on their machine.
You (the sender) will also need to press the Start key on
your machine.
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Rejecting Unsolicited Fax Messages
Setting a Closed Network
Closed Network
1
2
3
Press Menu/Exit to enter the menu.
SpeedAccess 21
Input speed access number 21 (Closed Network); wait.
If closed network is on, your machine will ONLY accept faxes
from numbers programmed as Speed Dial Numbers.
When Closed Network displays, press ᮢ or ᮡ to select
a setting, press Enter.
This keeps out unwanted faxes (such as advertising).
4
Press Menu/Exit to return to standby mode.
You can also set your machine to send faxes to ONLY the
numbers programmed as Speed Dial Numbers.
The Closed Network settings are:
• Limited reception (RX)
• Limited transmission and reception (TX/RX)
• No limitations (OFF). This is the default setting.
If Closed Network is set to TX/RX or RX, your machine
!
will ONLY accept faxes from numbers programmed as
Speed Dial Numbers.
Any numbers NOT programmed as Speed Dials will be
rejected by the fax machine.
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Power Failures
A battery in your fax machine prevents the loss of data stored Power Outage Report
in memory at the time of a power outage.
Use this report to determine which received messages you
may have lost, and which transmissions you may have to
resend.
Typical memory-backup time with a fully charged battery is
72 hours.
For more information, refer to “Basic Faxing, Receiving
Messages to Memory.”
If data is in memory when power is restored, the machine
continues operations from the point when power was lost.
If the data in memory is lost when power is restored, the
Power Outage Report prints.
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Display Messages
Here are some of the messages you may see during a typical
fax transmission.
(location)
The remote location’s Personal ID, TSI/CSI, Location ID or
the telephone number you entered will identify the location
during transmission.
CALLING
The line is ringing.
SENDING
The machine is transmitting a fax.
RESULT – OK
The fax was sent successfully.
COMMUN. ERROR
If you see this or another error message, a problem occurred
during the communication. Try resending the fax. For more
information, see “Problem Solving.”
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Basic Faxing Situations
Confirming Results
Real-Time Dialing
After transmission, press the Enter key once (with no
documents loaded). A message displays on the control panel,
confirming your transmission.
Occasionally you may want to dial numbers in real time, one
digit at a time. Press the Hook key on your control panel to
open a telephone line, you will hear a dial tone. Enter the
number. If an external telephone is connected to your
machine, you can dial in real time by picking up the handset.
To print the Message Confirmation Report (MCF), press the
Enter key a second time.
See “Reports, Message Confirmation Report.”
Redialing
If a line is busy, or there is no answer, the machine waits and
then automatically redials the number. Also, if the machine is
transmitting from memory and a communication error occurs,
it automatically redials the number and sends the fax again.
You can redial a number at any time by pressing the Redial
key.
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Stopping a Transmission
Receiving Faxes Manually
To stop a transmission while it is in progress:
If you machine is set to the manual receive (TEL) mode,
follow the instructions below to receive faxes. You need to
have an optional handset installed, or an external handset
connected.
1
Press the Stop key twice.
The display shows STOPPED.
2
If documents are stuck partway through the document
feeder, you may see a RELOAD DOCUMENT message on
the display. Press the Stop key again. The machine feeds
the document the rest of the way through the document
feeder.
1
2
3
When your telephone or fax machine rings, pick up the
handset. If a person is on the line, carry on your
conversation.
If a signal from a remote fax machine is heard, or if a
person wishes to fax you a document after a
conversation, press the Start key.
When the RECEIVING message appears on the display,
hang up the handset. The machine will emit a tone
following disconnection, telling you that the
transmission was successful.
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No Paper Reception
No Toner Reception
If your machine runs out of paper:
When your machine is running low on toner it displays
TONER LOW, REPLACETONER CART.
• A NO PAPER, REPLACE PAPER message appears on the
display.
• The machine continues to receive faxes in memory.
• Any messages received in memory are printed when the
paper is replaced.
• If user function 16:NO TONER MEM.RX is set to OFF
(default setting), and the print quality is still legible, you
can continue to use the toner cartridge without replacing
it. When until the print quality is not legible, replace the
toner.
• If User Function 16:NO TONER MEM RX is set to ON,
your machine automatically receives and stores messages
in its memory when toner is low. The message MSG. IN
MEMORY appears on the display.
For more information, see “Basic Faxing, Receiving
Messages to Memory.”
For more information, see “Basic Faxing, Receiving
Messages to Memory.”
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Receiving Faxes to Memory
When Are Faxes Received to Memory?
When your machine is set to Memory Reception Mode
(MEM), it receives data into memory without printing and
displays MSG. IN MEMORY.
Your machine receives messages into memory if:
• you set (program) the machine to receive messages to
memory
• the machine runs out of paper
• the machine runs out of toner
See “Setting Basic Features, Setting the Answering Mode,
Memory Reception Mode.”
You may want to set your machine for memory reception if
you receive faxes containing confidential information.
When Are Memory Messages Printed?
When messages are received into memory, they will print
when
• paper is replaced, if the machine ran out of paper
• you request them, if the machine is set to receive messages
to memory
• when the machine is switched from Memory Reception
Mode to Auto Receive Mode
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Memory Message Limitations
Active Memory Files Report
The amount of memory installed in your machine will
determine how many messages may be stored.
This report provides a list of all messages stored in your
machine’s memory, including documents waiting for
transmission and documents which have been received and
not yet printed. Information provided on this report
includes:
You always know how much memory is available to you.
The amount of available memory is shown on the display
panel. This amount will vary, depending on what has already
been entered into memory.
• The date and time at which the message was scanned into
memory for transmission.
• The name or telephone number of the machine you were
communicating with
• The communication mode used for each transmission or
reception.
A battery in your fax machine prevents the loss of data stored
in memory at the time of a power outage.
Typical memory-backup time with a fully charged battery is
72 hours.
If data is in memory when power is restored, the machine
continues operations from the point when power was lost.
• The number of pages.
• The result.
If the data in memory is lost when power is restored, the
Power Outage Report prints.
Printing the Active Memory Files Report
1
2
3
Press Menu/Exit to enter the menu.
Pressᮡ to select Report Print, pressEnter.
Press ᮢ orᮡ until the report you want appears on the
display. Press Enter.
4
Print all the reports you want, then press Menu/Exit to
return to standby mode.
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Printing Messages Stored in Memory
Canceling Messages Stored in Memory
1
2
3
Press Menu/Exit to enter Menu.
Erasing Messages Received in Memory Without
Printing Them
Pressᮢ to selectPrint from Memory, press Enter.
Pressᮢ to select Print Memory Msg., press Enter.
1
2
3
4
5
Press Menu/Exit to enter Menu.
If a memory reception password has been set, enter the
Press ᮢ to selectPrint from Memory, pressEnter.
Press ᮢ to select Print Memory Msg., pressEnter.
MSG. IN MEMORY, PRINTING displays.
!
4-digit password. Press Enter.
4
All data in memory is printed.
To erase the message instead of printing it, press the Stop
If you switch to Auto Receive Mode, disabling Memory
Reception Mode , all messages stored in memory are
printed out.
key.
!
6
7
8
The display shows PRINT MEMORY MSG. MEMORY
CANCEL?
Press the ᮤ to erase the message from your machine’s
memory.
Press Enter when done.
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Messages in Memory and Power Losses
Power Outage Report
A battery in your fax machine prevents the loss of data stored
in memory at the time of a power outage.
Use this report to determine which received messages you
may have lost, and which transmissions you may have to
resend.
Typical memory-backup time with a fully charged battery is
72 hours.
If data is in memory when power is restored, the machine
continues operations from the point when power was lost.
If the data in memory is lost when power is restored, the
Power Outage Report prints.
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Dual Access
What You Can Do While Making Copies
Your fax machine’s dual access feature allows you to load
and prepare to transmit a document while it is receiving or
sending another fax from memory. This feature increases your
productivity and reduces the time you spend waiting for
other operations to finish.
While your fax machine is making copies, you can:
1
Continue to receive faxes while copies are printing, if
your machine is set to receive faxes into memory.
DualAccess applies
•
•
•
while making a copy
while sending a fax
while receiving a fax
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What You Can Do While Sending a Fax
After your fax machine has finished scanning a document
into memory and while it is transmitting from memory, you
can:
For situations 2 and 3, TX Prep Activated displays for
2-3 seconds. Do not attempt to load documents during
this short time!
!
1
2
Make copies.
Load another document and prepare it for transmission.
You can continue to load documents as long as memory
is available in your machine. When the first transmission
is complete, the next fax is automatically sent.
3
Enter the fax number before loading a document.
Why is this important?
Documents are placed FACE DOWN on the feeder of
your machine.
If the only record of the fax number you are dialing is
printed on the document being sent, it can be difficult to
remember the number. Entering the number before
loading the document allows you to see the number
when keying. Once the number is entered, place the
document (face down) on the feeder.
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What You Can Do While Receiving a Fax
For situations 1 and 3, TX Prep Activated displays for
2-3 seconds. Do not attempt to load documents during
this short time!
While your machine is receiving a fax, you can:
!
1
Load another document and prepare it for transmission.
You can continue to load documents as long as memory
is available. When the first transmission is complete, the
next fax you have loaded is automatically sent.
2
3
Continue to receive faxes while earlier received
messages are printing, if your machine is set to receive
faxes into memory.
Enter the fax number before loading a document.
Why is this important?
Documents are placed FACE DOWN on the feeder of
your machine.
If the only record of the fax number you are dialing is
printed on the document being sent, it can be difficult to
remember the number. Entering the number before
loading the document allows you to see the number
when keying. Once the number is entered, place the
document (face down) on the feeder.
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To Make Copies
Making Copies
1
Load the document(s) in the document tray.
Your machine can be used as a convenience copy machine.
It can product up to 99 copies at one time.
There are two copy stacker capacities.
• 250 sheets for face-down copies
• 10 sheets for face-up copies
Documents fed through the automatic document feeder print
at 600 dpi.
Paper used for copying has two possible paper sources.
• paper tray
• manual paper feeder
2
3
Press Copy. The display shows Number of Copies.
If only one copy is required, wait. The machine begins
copying.
4
5
To make multiple copies, enter the number of copies you
want. Use the numeric keypad.
Press Copy again. The machine begins making copies.
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Manual Paper Feeder
Use the manual paper feeder to make a copy on paper
different from the paper loaded in the paper tray.
3
Insert a sheet of paper (face up) on the tray and push into
the slot until the machine grabs hold of the paper.
1
2
Load the document in the document tray.
Fold down the manual paper feeder tray.
4 PressCopy.
If you are making more than one copy, feed paper
continuously one sheet at a time.
!
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Face Up Stacking/Face Down Stacking
You can use the “face up” position only when
If the lever is set for face up, faxing is disabled.
!
•
•
copying
The machine can process copies in two ways: stacked with
printed side up or with print side down. The position of the
lever located on the side of the machine, above the power
switch, determines how the copies are stacked.
using PC Print (MFP option)
1
2
In the upper position, copies exit the machine face down.
In the lower position, copies exit face up.
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Sending a Fax to
Overview
Multiple Locations
Group vs. Broadcast
Individual destination numbers included as part of
either method may be saved (programmed) into your fax
machine as One Touch or 2 or 3–digit Speed Dial
numbers. These saved (programmed) numbers must
exist before sending a fax.
There are two ways to send one fax to multiple locations
using one fax session.
!
• Group
• Broadcast
See “Programming Speed Dial Numbers.”
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Broadcast Fax
Group Fax
A broadcast fax is a fax sent to several locations.
A group fax is a fax sent to several locations.
A group fax is meant to be repeated.
A broadcast fax is a one-time event (not meant to be
repeated).
The group (a collection of destination numbers [where the
The broadcast (a collection of destination numbers [where
the fax is going] IS NOT saved (programmed) into the
machine.
fax is going] IS saved (programmed) into the machine.
The group is a collection of fax numbers to which you
regularly or repeatedly send communications. This set of
numbers is saved (programmed) into the machine.
Individual destination numbers included as part of the
!
broadcast fax may be saved (programmed) into your fax
machine as One Touch or 2 or 3–digit Speed Dial
numbers. The Broadcast (a collection of individual
destination numbers) cannot be saved.
Individual destination numbers included as part of the
!
group fax may be saved (programmed) into your fax
machine as One Touch or 2 or 3–digit Speed Dial
numbers. The Group (a collection of individual
destination numbers) can be saved.
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Group Faxing
What is a Group Fax?
If you often send a fax to many fixed locations, setting up
these locations as a group will save time.
The locations you use to create a group MUST BE
programmed as One Touch, 2-digit, or 3-digit Speed
Dials before you create a group. Refer to
!
A group fax is a fax sent to several locations.
A group fax is meant to be repeated.
“Programming Speed Dial Numbers.”
The group (a collection of destination numbers [where the
fax is going to] IS saved (programmed) into the machine.
You can create up to 20 different groups of telephone
numbers.
Each group may have a maximum of 230 locations.
Each group is listed by a group dial number.
Each group can be assigned a name (Group ID) for alphabetic
searches.
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Programming a Group
The locations you use to create a group MUST BE
1 Press Menu/Exit to enter the Menu.
!
programmed as One Touch, 2-digit, or 3-digit Speed
Dials before you create a group. Refer to
“Programming Speed Dial Numbers.”
2 Press ᮢ to selectLocation Program, pressEnter.
3 The cursor will be at Speed Dial, Press ᮢ to select Group,
pressEnter.
4 Input a group dial number (from 1-20), press Enter.
Print the Group Directory Report before programming
a Group. This report is a reference of group numbers
already programmed. See “Reports, Group
Directories.”
5 Enter locations by pressing either a One Touch key or the
Speed Dial number. Press Enter. Continue until all
locations are entered. Press Start.
6 Enter a Group ID (name), then press Enter.
7 Press Menu/Exit to return to standby mode.
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Deleting and Groups
1 Press Menu/Exit to enter the Menu.
Print the Group Directory Report before deleting a
!
Group. This report is a reference of group numbers
already programmed. See “Reports.”
2 Press ᮢ to selectLocation Program, pressEnter.
3 The cursor will be at Speed Dial, Press ᮢ to select
Group, pressEnter.
You can delete an entry in a group, several entries, or
the entire group.
4 Input a group dial number (from 1-20), press Enter.
5 At Select Locations(s), pressEnter.
To delete an entry, perform the delete procedure for
only that entry.
6 Press ᮢ or ᮡ to select the entry you want to delete, press
Clear or Enter. The entry information displays.
7 Press Clear. The entry is now deleted from group.
To delete several entries, perform the delete procedure
for each entry you want to delete.
8 To delete the group, repeat steps 6 and 7 for all entries in
the group you want to delete.
To delete a group, you must first delete all of the
numbers assigned to the group. Repeat the delete
procedure as many times as there are entries. When all
entries are deleted, the group name is automatically
deleted.
9 Press Menu/Exit to return to standby mode.
You DO NOT delete the assigned numbers from their
Speed Dial locations. You DO DELETE the entries
assigned to the group.
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Sending a Fax to a Group
1 Load your documents.
Finding a Group Name
You can find a group name by using the
2 Enter the group.
•
•
Group Directory Report
Speed Dial/Search
There are two ways to enter the group.
By Name
If you do not know the name of the group, use the Group
Directory Report or use the Speed Dial/Search, enter the letter
a, and scroll through the list.
By Number
By Name
Press the Speed Dial Search key.
Input the first character of the Group ID.
The group name will appear on the display.
By Number
If you know the name of the group, use the Speed Dial/
Search, enter the first letter of the name of the group, and
scroll through the list.
Group Directory Report
This report is a reference of group numbers already
Press the Speed Dial Search key.
programmed. See “Reports.”
Press the # key, and enter xx (xx is the number for the
group).
Press the Enter key twice.
The group name will appear on the display.
3 Press the Start key.
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Using Speed Dial/Search
The Speed Dial/Search key allows you to access an
alphabetical list of the Speed Dial and Group names
programmed into your machine.
1 Press the Speed Dial/Search key. The display will show
ENTER 1-ST CHAR.
2 Using the One-Touch key, enter the first letter of the name
If you know the name of the group, use the first letter of the
name of the group to search.
of the location you want to transmit to.
3 Repeatedly press ᮢ to scroll through the list of location
If you do not know the name of the group, use the letter “A”
and scroll through the list.
IDs beginning with that letter.
This list is an alphabetical list of ALL Speed Dials and
Groups programmed into the machine.
All searches are done by the first character entered for
!
the location name.
Remember this when programming the name.
Groups are indicated by a # before the name.
4 When the correct location is found, press the Start key to
begin faxing.
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Broadcasting
Sending a Broadcast Fax
1 Load the document.
What is a Broadcast Fax?
A broadcast fax is a fax sent to several locations.
2 Enter the programmed location. Use a One-Touch key,
2 or 3– Digit Speed Dial, Group Directory, or enter a
number on the numeric keypad.
A broadcast fax is a one-time event (not meant to be
repeated).
The broadcast (a collection of destination numbers [where
the fax is going to] IS NOT saved (programmed) into the
machine.
3 PressEnter.
4 Repeat Steps 2 and 3 until all locations for the broadcast
are input.
The locations you use during a broadcast CAN BE
!
programmed as One Touch, 2-digit, or 3-digit Speed
Dials before you create a broadcast. Refer to
“Programming Speed Dial Numbers.”
If Auto Start is set to ON (default setting) you will have
!
2 seconds between steps 2 and 3 (if using a Speed Dial
and only after the first entry) to input the next location
before machine begins dialing. To change this, set Auto
Start (User Function #42) to OFF.
To delete an entry, press ᮤ to back up.
5 At this point, you have three options.
Press Enter to display the locations for the broadcast.
Press Enter twice to print the locations for the broadcast.
Press Start to begin faxing.
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Advanced
Overview
Operations
The advanced operations are:
• Delayed Faxing
Delayed Fax Transmission
Delayed Batch Transmission
• Priority Transmissions
• Confidential Faxes
• Call Forwarding
• Relay Faxing
• Polling Transmission (sending documents requested by
another fax machine)
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Delayed Faxing
Delayed Fax vs. Delayed Batch
What is Delayed Faxing?
A delayed fax transmission is one fax sent to one location,
group, or broadcast, at a time and date specified by you.
Delayed Faxing allows you to send documents at a specified
time and date. It frees you from having to manually start the
transmission. You can scan the document and store the data
in memory. The fax machine can send documents at different
specified times (sessions). You can program a delayed
transmission to occur at any time over the next three days.
A delayed batch transmission is a little more complicated.
In a delayed batch transmission, faxes to a single location
are not sent until a specified time. The faxes are sent at the
same time every day.
The number of delayed transmission sessions varies
according to the model of your fax machine.
Imagine that your fax machine is located in the main office,
and you send faxes to your sales force. Your machine can be
programmed to hold all documents being sent to a fax
number (salesperson) until a time you specify. When it is
the specified time, all held documents are sent to the
number.
The Konica FAX 9930 can be programmed for 30 sessions.
Use the 24-hour format to enter times.
!
For example, 0800 is 8:00 AM, 2000 is 8:00 PM.
The numbers programmed into One Touch Keys 31 through
40 are used for delayed batch transmissions.
Delayed Batch Transmissions can ONLY use One
!
Touch Keys 31 through 40.
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Sending a Delayed Fax
8
9
Press Start. The machine scans the document(s) into
memory, and waits until the programmed time to begin
transmission.
1
2
3
4
Load the document(s).
Press Menu/Exit to enter Menu.
Press ᮢ or ᮡ to access Delayed TX. Then pressEnter.
Above process can be repeated for up to x times
(sessions) when memory is available.
Press ᮢ or ᮡ to move between date and time settings,
and ᮣ or ᮤ to move between columns.
x = the number of sessions available to your model fax
machine
5
Input the desired date and time using the numeric
keypad, press Enter key.
Konica FAX 9930, up to 30 sessions.
Enter times following the 24-hour format. For example,
0800 is 8:00AM, 2000 is 8:00PM.
10 When the memory is full, you can still do one more
transmission. Place the documents in the document tray
and set the machine as instructed in steps 2-7.
6
7
Delayed TX shows Select Location(s) on the display.
Enter the desired location using either Speed Dial
numbers or the numeric keypad.
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Canceling Delayed Transmissions
To cancel a delayed transmission before it is sent:
1
2
3
PressStop.
The display shows Communication Cancel.
The display shows Location ID or Tel. No. of the delayed
transmissions currently programmed in the machine.
4
5
Press ᮢ or ᮡ to select transmission to cancel. Press
Enter.
The Location ID and Tel. No. of the selected
transmission will display. After confirmation, press
Clear.
6
7
Selected transmission will be canceled.
For a delayed transmission from the document tray, press
Stop again to remove the document.
8
Press Menu/Exit to return to standby mode.
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Delayed Batch Transmission
In a delayed batch transmission, all faxes to a single location
are held until a specified time. The specified time is a daily
event (the faxes are sent at the same time every day).
Program the Delayed Batch Destination Number
The destination number of the location receiving the
Delayed Batch Transmission (where you are sending to) must
be assigned to a One Touch Speed Dial.
Imagine that your fax machine is located in the main office,
and you send faxes to your sales force. Your machine can be
programmed to hold all documents being sent to a fax
number (salesperson) until a time and date you specify.
When it is the specified time, all held documents are sent to
the number.
You must use one of the One Touch Keys 31 through 40.
Refer to “Programming Speed Dial Numbers.”
Locations must be programmed into Speed Dial (One Touch)
numbers 31-40.
To perform a delayed batch transmission, you must
• program the delayed batch destination number
(One Touch numbers 31-40).
• set the batch TX time function
• send a fax as part of a delayed batch transmission
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Setting the Batch TX Time Function
1
2
3
4
Press Menu/Exit to enter the menu.
PressᮢtoselectLocation Program. PressEnter.
Press ᮢtoselectBatch TX Time. PressEnter.
Enter the Speed Dial number of the desired location.
Use the numeric keypad to enter the number.
PressEnter.
Locations used for Delayed Batch Transmission
must be programmed into
Speed Dial numbers 31 through 40
before the Batch TX Time may be set.
!
5
When prompted, enter the desired time.
PressEnter.
Use the 24-hour format to enter times.
!
For example, 0800 is 8:00 AM, 2000 is 8:00 PM.
Remember that delayed batch transmissions are sent at
the same time every day!
6
Press Menu/Exit to exit.
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Send a Fax as Part of a Delayed Batch
1
2
3
4
Load the document(s).
Use the 24-hour format to enter times.
!
For example, 0800 is 8:00 AM, 2000 is 8:00 PM.
The amount of available memory determines how many
batch transmissions you may set. Once memory is filled,
no more sessions will be accepted.
Press Menu/Exit key to enter the menu.
PressᮢtoselectDelayed Batch TX, press Enter .
Enter the Speed Dial number of the desired location
using the assigned One Touch key or the numeric
keypad. PressEnter.
Locations used for Delayed Batch Transmission must
be programmed into Speed Dial numbers
31 through 40.
!
5
Location and transmission time set displays. Press Start.
6
The machine scans the document(s) into memory, and
waits until the programmed time to begin transmission.
7
Repeat above steps 1-7 to prepare multiple sessions.
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Canceling Delayed Batch Transmissions
To cancel a delayed transmission before it is sent:
1
2
3
PressStop.
The display shows Cancel Communication.
The display shows Location ID or Tel. No. of the delayed
transmissions currently programmed in the machine.
4
5
Press ᮢ or ᮡ to select transmission to cancel. Press
Enter.
The Location ID and Tel. No. of the selected
transmission will display. After confirmation, press
Clear.
6
7
The selected transmission will be canceled.
Press Menu/Exit to return to standby mode.
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Priority Transmission
Sending a Priority TX
When you need to send a document immediately, use priority
transmission.
1
2
3
4
Load the document(s).
Press Menu/Exit to enter the menu.
Press ᮢ to select Priority TX, press Enter.
With priority transmission, your urgent fax is processed
before anything else.
A priority transmission document will be sent before
Input the desired location using a Speed Dial number or
the numeric keypad.
• any previously scanned documents
• any received (incoming) documents
5
6
Press the Start key.
The machine scans the document(s) into memory and
assigns first priority for transmission.
7
8
If all memory is used, the display shows Memory
Overflow, Send Scanned Pages?
To send scanned pages, press Enter.
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Confidential Faxes
Confidential Faxes may be
Facsimile machines are often located in open areas where
anyone can look through the messages received. The
confidential fax feature controls access to faxes.
• Sent
• Received
• Programmed (Mailboxes)
• Printed
A confidential fax is a fax sent or received to the secured
memory of a machine. This secured memory is called a
personal mailbox (or sub-address number).
Be sure to record both the address and password of
Your machine can send and receive confidential faxes.
Confidential faxes require that:
!
each confidential mailbox. Keep the record in a safe
place. If you forget a password, you will need to
contact your Authorized Konica Dealer for assistance.
1
Both communicating machines (the machine being sent
from [sender] and the machine being sent to [receiver])
support compatible confidential fax standards.
both machines are Konica FAX (or compatible)
products
or
both machines are equipped with a sub-address
function
2
Confidential mailbox addresses be shared
On your machine, the address is the number (1 to 16) of
the confidential mailbox.
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Programming Personal (Confidential)
Mailboxes
Speed access no. 04.
Be sure to record both the address and password of
each confidential mailbox. Keep the record in a safe
place. If you forget a password, you will need to
contact an Authorized Konica Dealer
A personal (confidential) mailbox (or sub-address number) is
the secured memory of a machine.
!
!
An address and password are used to access the personal
mailbox. For your machine, the address is the number (1 to
16) of the mailbox.
The Mailboxes (numbers 1 to 16) are used for both
Personal (Confidential) Mailboxes and Memory Polling
(Bulletin). If you are using both features, remember
that the number of available mailboxes is shared by the
two functions.
Your machine can be programmed to manage 16 personal
mailboxes.
When set up, each mailbox is opened as a Confidential
Mailbox or Bulletin Polling Mailbox.
• Confidential
• Bulletin Polling (See Bulletin Polling)
Messages stored in a mailbox will not printed until the
correct password is entered.
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Creating a Personal (Confidential) Mailbox
1
2
3
Press Menu/Exit to enter the Menu.
Input speed access number 04, wait.
Enter the personal box number (1-16), press Enter.
This is the address.
Be sure to record both the address (number 1 to 16) and
password of each confidential mailbox. Keep the
record in a safe place. If you forget a password, you
will need to contact an Authorized Konica Dealer for
assistance.
!
!
4
5
Pressᮢ orᮡ to select Confidential, press Enter.
Input a 4-digit numeric password (0000-9999), press
Enter.
The Mailboxes (numbers 1 to 16) are used for both
Personal (Confidential) Mailboxes and Memory Polling
(Bulletin). If you are using both features, remember
that the number of available mailboxes is shared by the
two functions.
6
7
Repeat steps 3-5 until the desired number of confidential
mailboxes is created (up to 16).
Press Menu/Exit to return to standby mode.
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Changing a Password
Speed access no. 04.
Be sure to record both the address and password of
each confidential mailbox. Keep the record in a safe
place. If you forget a password, you will need to
contact an Authorized Konica Dealer for assistance.
A mailbox must be empty before it can be modified or
closed.
!
!
To change a password:
1
2
3
Press Menu/Exit to enter Menu.
Input speed access no. 04, wait.
Enter the number of the personal mailbox to be
modified,pressEnter.
4
5
Press Enter to select Password Change.
Input the existing (old) 4-digit numeric password, press
Enter.
6
7
Input the new 4-digit numeric password, press Enter.
Press Menu/Exit to return to standby mode.
If the message Illegal Operation is displayed, the
mailbox selected contains one or more messages. The
mailbox must be empty before a change can be made.
!
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Closing a Mailbox
Speed access no. 04.
To close a mailbox:
1
2
3
Press Menu/Exit to enter Menu.
A mailbox must be empty before it can be closed.
Input speed access no. 04, wait.
!
Enter the number of the personal mailbox to be
modified/deleted, press Enter.
4
5
6
Press ᮢ or ᮡ to select Close, pressEnter.
At Close Box?,pressEnter.
At Password, enter the 4-digit numeric password. Press
Enter.
7
Press Menu/Exit to return to standby mode.
If the message Illegal Operation is displayed, the
mailbox selected contains one or more messages. The
mailbox must be empty before a change can be made.
!
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Sending Confidential Faxes
When a confidential fax is sent, it is received to a personal
mailbox (or sub-address number).
To send a confidential fax:
You must know the address of the confidential mailbox
you are sending to.
The personal mailbox (or sub-address number) is the secured
memory of a machine. An address and password are used to
access the personal mailbox.
!
1
2
3
4
Load the document(s).
Your machine can send messages to up to 64 designated
mailboxes in remote machines.
Press Menu/Exit to enter the menu.
Press ᮢ to selectConfidential TX, pressEnter.
You cannot access a mailbox without the address and
Use the numeric keypad to enter the address of the
!
password.
confidential mailbox (up to 20 characters). Press Enter.
5
6
Use a Speed Dial number or the numeric keypad to enter
the desired location.
To send a fax to a mailbox, you must know the address
of the mailbox. For your machine, the address is the
number (1 to 16) of the mailbox.
PressStart.
Be sure to record both the address and password of
each confidential mailbox. Keep the record in a safe
place. If you forget a password, you will need to
contact your Authorized Konica Dealer for assistance.
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Receiving Confidential Faxes
A confidential fax is received to a personal mailbox (or sub-
address number).
If you wish to receive confidential faxes, you must
provide your confidential mailbox address to the people
sending you faxes. For your machine, the address is the
number (1 to 16) of the mailbox.
!
The personal mailbox (or sub-address number) is the secured
memory of a machine. An address and password are used to
access the personal mailbox.
You cannot access a mailbox without the address and
password.
Your machine can receive confidential faxes from
Konica FAX (or compatible) machines
or
machines with a sub-address function
A confidential fax is stored in memory and will not
print until the proper password is entered.
Be sure to record both the address and password of
each confidential mailbox. Keep the record in a safe
place. If you forget a password, you will need to
contact your Authorized Konica Dealer for assistance.
When you receive a confidential fax, it is stored in memory.
It will not print until the proper password is entered.
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Knowing You’ve Received a Confidential
Fax
Printing Confidential Faxes
You must know the address and password of the
!
confidential mailbox you wish to print from. The
Confidential Reception Report has the mailbox
address.
Confidential Reception Report
Every time your machine receives a confidential fax, the
Confidential Reception Report prints. This report lists the
mailbox number(s) that received faxes.
1
2
3
4
Press Menu/Exit to enter Menu.
Press toᮢselectPrint from Memory, pressEnter.
Press ᮢ to selectPrint Personal Box, press Enter .
Enter the personal mailbox number (1-16) that is holding
the message, press Enter.
5
6
Enter a 4-digit password for the mailbox, press Enter.
The message prints, and the machine returns to standby.
Tips:
1) If no message is stored in the personal mailbox,
No Data in Memory displays.
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Deleting Confidential Faxes
1
2
3
4
Press Menu/Exit to enter Menu.
You must know the address and password of the
!
confidential mailbox you wish to delete from. The
Confidential Reception Report has the mailbox
address.
Press toᮢselectPrint from Memory, pressEnter.
Press ᮢ to selectPrint Personal Box, press Enter .
Enter the personal mailbox number (1-16) that is holding
the message, press Enter.
5
6
Enter a 4-digit password for the mailbox, press Enter.
When Box No. =XX (Conf) Printing displays, press
Stop.
7
Print Personal Box Memory Cancel? displays.
PressEnter.
The fax is deleted and the machine returns to standby
mode.
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Call Forwarding
Set a Forwarding Number
Your fax machine can automatically forward incoming faxes
to a predetermined number. This number may be up to 40
characters (0-9, *, #, +, Pause, Hyphen, Space) long.
1
2
3
4
5
Press Menu/Exit to enter the menu.
Press ᮢ to selectLocation Program, press Enter.
Press ᮢ to selectForwarding No., pressEnter.
Enter the telephone number, press Enter.
Press Menu/Exit to return to standby mode.
To use forwarding, you must
1
2
set the forwarding number.
set theAutoAnswer mode to FWD.
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Set the Auto Answer Mode to FWD
Clear Forwarding Mode
1
2
3
4
5
6
Press Menu/Exit to enter the menu.
1
2
3
4
5
Press Menu/Exit to enter the menu.
Pressᮢ to selectSetup, pressEnter.
Press ᮢto selectSetup, press Enter.
Press ᮢ to selectMachine Settings, press Enter.
Press ᮢ to select Auto Answer mode,pressEnter.
Press ᮢ to select Fax: Auto Receive Mode.
PressEnter.
Pressᮢ to selectMachine Settings, pressEnter.
Pressᮢ to select Auto Answer mode,press Enter.
Press ᮢ to selectFWD, pressEnter.
Press Menu/Exit to return to standby mode.
6
Press Menu/Exit to return to standby mode.
Messages received while the machine was set to forward
will still forward.
!
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Forward on Paper/Toner Error
Your machine can provide a backup in case it runs out of
toner or paper.
Setting a Paper/Toner Error Forwarding Number
1
2
3
4
Press Menu/Exit to enter the menu.
When a Paper/Toner Error forwarding number is programmed,
and your machine runs out of paper or toner, any faxes
received are forwarded to the programmed number.
Press ᮢ or ᮡ to select Location Program, press Enter.
Press ᮢ to selectForward on P-ERR, press Enter.
Enter the telephone number (up to 40 characters (0-9, *,
Forward on Paper/Toner will not work if the machine is set for
#, +, Pause, Hyphen, Space), pressEnter.
• Forwarding Mode (FWD)
• Manual Receive Mode (TEL)
• Memory Reception Mode (MEM)
5
Press Menu/Exit to return to standby mode.
Polled or confidential faxes cannot be forwarded.
!
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Relay Faxing
The relay initiating station and the relay key station
(hub) must coordinate efforts before a relay fax can be
sent.
What is an example of Relay Faxing? Imagine that you need
to send a fax to a number of locations in another area code.
With Relay Faxing, you (the relay initiating station) send one
fax (transmission) long distance to another machine (the
relay key station [hub]). The relay key station (hub) then
sends the fax to all of the other machines/locations in the
area code, at local rates.
!
!
!
!
!
Relay Faxing is different from group faxing. In Group
Faxing, a fax is sent to a preprogrammed group of
locations directly from the fax machine.
Relay faxing allows one machine to send a document to
another machine, which then forwards the document to a
number of other locations. Two different machines are
involved in transmitting a relay fax: the relay initiating
station and the relay key station (hub).
At this writing, the Konica FAX 9930 is the only
Konica machine that can function as a relay key
station (hub).
Your machine can function as an initiating station and a relay
key station (hub).
If you cannot access Relay Fax features, contact your
service dealer. A Service Function setting (Technical
Function 36) may require adjustment.
The relay key station (hub) can send a confirmation report to
the relay initiating station when the relay fax session is
complete. This confirmation report is called the Relay
Broadcast Report.
All machines involved in a Relay Fax should be set to
Auto Receive mode. See “Setting Basic Features,
Setting the Answering Mode.”
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Using Your Machine as a Relay Initiating
Station
Your machine can act as the relay initiating station, which
starts the relay broadcast by sending the original documents.
Get the relay password, the relay group numbers, and the
relay key station (hub) number from the relay key station
(hub) operator.
Before you program your machine to initiate a relay
broadcast, you must have the information listed below.
The contact number for the relay broadcast report is the
number of the relay initiating station, programmed to a
special location and in the format used by the relay key
station (hub).
• Relay Password
• Relay Group Numbers
• Relay Key Station (Hub) number
• Contact number for Relay Broadcast Report
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Relay Password
Relay Key Station (Hub)
This is the 4-digit relay password that is programmed into the
relay key station (hub).
The relay key station (hub) is the fax unit that receives the
original fax message and then automatically relays or
broadcasts the message to other remote fax machines.
Relay Group Numbers
These 2-digit numbers are the numbers of groups of locations
For this feature to be available, the relay key station (hub)
must be a Konica FAX 9930.
programmed into the relay key station (hub).
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Contact Number for Relay Broadcast Report
The relay key station (hub) can send a confirmation report to
the relay initiating station when the relay fax session is
complete. This confirmation report is called the Relay
Broadcast Report.
Programming the Relay Report Number
1
2
3
4
Press Menu/Exit to enter the menu.
Press ᮢ to selectLocation Program, press Enter.
Press ᮢ to selectRelay Report No., press Enter.
To receive the report, the telephone number of the relay
initiating station must be programmed into the specified
Auto Dial location. The telephone number of the relay
initiating station is called the Relay Report Number.
Enter the telephone number of the desired location using
the numeric keypad (40 characters max.), press Enter.
5
Press Menu/Exit to return to standby mode.
For your machine, that location is Auto Dial 99 (Relay
Report Number).
Be sure to program the number in the format the relay
!
key station uses for dialing. For example, be sure to
include the access digit, if required.
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Relay Broadcast Report
The relay key station (hub) can send a confirmation report to
the relay initiating station when the relay fax session is
complete.
The Relay Broadcast Report shows:
• the page count of the original fax
• the location identification of each destination machine
the relay key station (hub) communicated with during the
relay fax session
This confirmation report is called the Relay Broadcast
Report.
• the page count of each fax sent to each destination
machine
• the results of each destination fax session
To receive the report, the telephone number of the relay
initiating station must be programmed into the specified
Auto Dial location. For your machine, that location is Auto
Dial 99 (Relay Report Number).
Be sure to program the number in the format the relay
!
key station uses for dialing. For example, be sure to
include the access digit, if required.
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Initiating a Relay Broadcast
1
2
3
4
Load the document(s).
Press Menu/Exit to enter Menu.
Pressᮢ to selectRelay Initiate TX, press Enter.
Enter the password (4-digit number) of key relay station,
pressEnter.
5
6
Enter two-digit numbers of remote stations, press Enter.
Enter the desired location using the Speed Dial number
or numeric keypad, press Start.
7
8
9
The machine will scan the document(s) into memory and
begin faxing to the key relay station.
If all memory is used, the display will show Memory
Overflow, Send Scanned Pages?
To send scanned pages, press Enter.
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Using Your Machine as a Relay Key
Station (Hub)
Be sure to record your relay password. Keep the record
in a safe place. If you forget the password, you will
need to contact your Authorized Konica Dealer for
assistance.
Your machine can act as the relay key station (hub), which
receives the original document from the relay initiating
station and then forwards the document to the destination
machines.
!
Your machine can send a confirmation report to the relay
initiating station when the relay fax session is complete.
This confirmation report is called the Relay Broadcast
Report.
Before you use your machine as a relay key station (hub),
you must.
• program the number(s) of the destination machine(s)
into your machine
• create a group or groups of the destination machine
numbers
• create a relay password for your machine
• determine how the relay initiating station wants to
handle the Relay Broadcast Confirmation Report
• determine if you want to print the relay fax when it
arrives at your machine
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Program the Destination Numbers
Create the Relay Password
Collect the contact numbers for the destination machines to
which you will forward the relay fax.
To program the Relay Password
1
2
3
4
5
Press Menu/Exit to enter the menu.
Each number must be programmed into your machine as a
Speed Dial.
Press ᮢto selectSetup, press Enter.
Press ᮢ to select ID Password, press Enter.
Enter the the 4-digit relay password, press Enter.
Press Menu/Exit to return to standby mode.
See “Programming Speed Dial Numbers.”
Create the Destination Group(s)
You must provide this password to the relay initiating
station.
The Speed Dial numbers of the contact numbers (of the
destination machines) must be programmed as a group or
groups in your machine.
See “Sending a Fax to Multiple Locations, Group Faxing.”
You must provide the two-digit group number(s) to the relay
initiating station.
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Status of Relay Broadcast Report
Your machine [relay key station (hub)] can send a
confirmation report to the relay initiating station when the
relay fax session is complete.
The Relay Broadcast Report shows:
• the page count of the original fax
• the location identification of each destination machine
the relay key station (hub) communicated with during the
relay fax session
This confirmation report is called the Relay Broadcast
Report.
• the page count of each fax sent to each destination
machine
• the results of each destination fax session
For your machine to send the report, the telephone number of
the relay initiating station must be programmed into Auto
Dial location 99 of the initiating station. The number must
be programmed the way your machine (the hub) dials
numbers.
Be sure to program the number in the format the relay
!
key station uses for dialing. For example, be sure to
include the access digit, if required.
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Printing the Relay Fax at the Hub
To program the Relay Password:
If you set SpeedAccess 27, Relay Print to ON, your machine
will print any relay fax it receives from a relay initiating
station.
1
2
3
4
5
Press Menu/Exit to enter the menu.
Input speed access number 27.
Press ᮢ orᮡ to selectON, press Enter.
Press ᮢ to selectRelay Report No., press Enter.
Press Menu/Exit to return to standby mode.
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Sending Documents Requested by
Another Fax Machine (Polling
Transmission)
There are three types of polling transmission.
Sometimes it is useful to simply load your documents into
your fax machine and set it to wait for the receiving fax
machine to call and collect them. This is called setting your
fax machine to be polled, or polling transmission. Your
machine holds data in memory until transmission occurs.
• Feeder (Document Tray) Polling
• Memory Polling
• Fax on Demand (Memory Polling [Bulletin])
An example of polling transmission is a hospital pharmacy
facsimile contacting each unit’s facsimile (Pediatrics,
Cardiology, Critical Care, etc.) for prescription orders. Staff
can load the prescription orders into the unit facsimile
machine. The pharmacy facsimile contacts the each unit
facsimile and requests the orders.
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Explanation of Polling Transmission Types
Feeder (DocumentTray) Polling
Memory Polling
In Feeder (Document Tray) Polling, you place the document
to be polled in the document tray. A remote machine will
then call and collect (poll) the document.
Memory Polling is very similar to Feeder (Document Tray)
Polling. The difference is that the document is saved to
memory, instead of occupying the feeder (document tray).
In Memory Polling, the document is saved to general
memory, not a specific mailbox. When a document to be
polled is saved to a mailbox, you are performing Memory
Polling (Bulletin), not Memory Polling.
If you use feeder (document tray) polling, remember
that the document remains in the machine until the unit
is polled.
!
Only one remote fax can poll your machine if feeder
(document tray) polling is used.
Only one remote fax can poll your machine if memory
polling is used.
!
Only the document placed in the feeder (document tray)
can be polled.
Only the document saved in memory can be polled.
Memory Polling is a one-time occurrence. It can only
be repeated by re-loading the document and saving it to
memory.
Feeder (Document Tray) Polling is a one-time
occurrence. It can only be repeated by re-loading the
document.
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Memory Polling (Bulletin)
The Mailboxes (numbers 1 to 16) are used for both
Personal (Confidential) Mailboxes and Memory Polling
(Bulletin). If you are using both features, remember
that the number of available mailboxes is shared by the
two functions.
In Memory Polling (Bulletin), the document to be polled is
saved to a Confidential Mailbox.
!
Several remote machines can contact your machine and
request the document.
You may also load several documents.
Memory Polling (Bulletin) allows any number of remote
machines to contact your machine. The remote
machines can retrieve the document as many times as
needed.
Memory Polling (Bulletin) allows for repeat polls. The
remote machines can contact your machine and have the
document(s) sent again and again.
Memory Polling (Bulletin) allows you to use your machine
as a fax back system.
Memory Polling (Bulletin) is designed to be repeated,
by multiple remote machines.
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Feeder (Document Tray) Polling
During Feeder (Document Tray) Polling, remote machines
request (poll) documents placed in the feeder (document
tray).
If you use feeder (document tray) polling, remember
that the document remains in the machine until the unit
is polled.
!
To set document tray polling:
Only one remote fax can poll your machine if feeder
(document tray) polling is used.
1
2
3
4
5
6
Press Menu/Exit to enter the menu.
Press ᮡ to select Polling TX/RX.
Press Enter to select Polling TX.
Pressᮢ to selectFeeder Poll, press Enter.
Load the document(s).
Only the document placed in the feeder (document tray)
can be polled.
Feeder (Document Tray) Polling is a one-time
occurrence. It can only be repeated by re-loading the
document.
Display shows Waiting to be Polled.
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Memory Polling
During Memory Polling, remote machines contact your
machine and request (poll) data directly from memory.
Only one remote fax can poll your machine if memory
polling is used.
!
Setting Memory Polling
Only the document saved in memory can be polled.
1
2
3
4
5
6
Press Menu/Exit to enter the menu.
Press ᮢ to select Polling TX/RX.
Press Enter to select Polling TX.
Pressᮢ to selectMemory Poll, pressEnter.
Load the document(s).
Memory Polling is a one-time occurrence. It can only
be repeated by re-loading the document and saving it to
memory.
Document(s) are scanned and stored in memory, and
display shows Waiting to be Polled.
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Memory Polling (Bulletin)
Memory Polling (Bulletin) and Confidential Faxing
share the same 16 mailboxes.
During Memory Polling (Bulletin), remote machine(s)
contact your fax machine and request (poll) documents. The
documents are stored in specified personal mailboxes. The
remote machine(s) continue the request(s) until all stored
documents in the specified mailboxes have been retrieved.
!
Memory Polling (Bulletin) allows any number of remote
machines to contact your machine. The remote
machines can retrieve the document as many times as
needed.
1
2
3
To use bulletin polling, you must
Create Personal (Bulletin Polling) Mailboxes
Provide the Personal (Bulletin Polling) Mailbox address
(number) to the machine requesting documents. For
your machine, the address is the number (1 to 16) of the
mailbox.
Memory Polling (Bulletin) is designed to be repeated,
by multiple remote machines.
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Create a Polling Mailbox
Set Bulletin Polling
1
2
3
4
5
Press Menu/Exit key to enterMenu.
1
2
3
4
5
Press Menu/Exit to enter the menu.
Press ᮢ to selectPolling TX/RX, pressEnter.
Press Enter to select Polling TX.
Input speed access no. 03, wait.
Enter the personal box number (1-16), press Enter.
Pressᮢ orᮡ to selectBulletin Polling, pressEnter.
Press Enter to select Bulletin Poll (Box).
Repeat steps 3 and 4 until the desired number of bulletin
polling mailboxes has been created (up to 16).
Input personal mailbox numbers (1-16), press Enter after
inputting each mailbox number.
6
Press Menu/Exit to return to standby mode.
6
When finished inputting mailbox numbers, load the
document(s).
7 The document(s) will be scanned and stored in memory,
Bulletin Msg. in Mem will display.
Memory Polling (Bulletin) and Confidential Faxing
!
share the same 16 mailboxes.
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Printing Polling Documents in Memory
Tips:
1
2
3
4
Press Menu/Exit to enter the menu.
PressᮢtoselectPrint from Memory,pressEnter.
PressᮢtoselectPrint Personal Box, pressEnter .
1) If no message is stored in the personal mailbox, No
Data in Memory will display.
Enter the personal mailbox number (1-16) holding the
document, pressEnter.
2) If you want to delete a message without printing it, after
inputting the mailbox number and pressing Enter, press
the Stop key to stop the printing process. The message
Print Personal Box Memory Cancel? will display.
Press Enter and the fax will be deleted without printing.
5
The message prints, and the machine returns to standby.
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Dialing Another Fax Machine to
Request Documents (Polling
Reception)
1
2
3
4
Press Menu/Exit to enter the menu.
Press ᮡ to selectPolling TX/RX, pressEnter.
Press ᮢ to selectPolling RX, pressEnter.
Your machine can contact a remote fax machine and request
documents from it. This is called polling or polling
reception.
Enter mailbox numbers, maximum of 20 characters (0-9,
space, *,#), pressEnter.
5
6
Enter desired location using Speed Dial or the numeric
keypad.
Your machine can poll only one machine at a time.
PressStart.
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Printing Faxes Polled into Memory
Cancelling Polled Faxes in Memory
Use this feature to
1
2
3
4
Press Stop. Then pressEnter.
• print faxes you have polled from a remote machine
• print documents scanned into your machine for polling.
Display shows Memory Cancel?
Press Enter to cancel faxes stored in memory.
Machine returns to standby mode.
1
2
3
4
Press Menu/Exit to enter the menu.
PressEnter to select Print from Memory.
Pressᮢto selectPrint Memory Poll,pressEnter.
Faxes stored in memory print. The machine returns to
standby mode.
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Customizing
Overview
Features and
Operations
Many of your fax machine’s features and settings can be
changed to suit your needs. This section lists the functions
you can change to customize machine operations.
When you press the Help button, a Help List and
Function List print. These lists are very helpful when
you are moving through the multi-level structure of the
menu.
!
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Identifying Current Settings
Printing a Configuration Report
1 Press Menu/Exit to enter the menu.
The Configuration Report is a list of current settings.
2 Press ᮢ to selectReport Print, press Enter.
3 Press ᮢ or ᮡ to selectConfiguration, press Enter.
4 The report prints.
5 Press Stop to cancel printing.
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Changing Operation Functions
Changing Operation Functions
Before making changes, print the Configuration Report.
1 Press the Menu/Exit key to enter the menu.
The Configuration Report is a list of current settings. It will
help you identify the features and functions you want to
change.
2 Enter the speed access number of the operator function
you want to change.
Printing a Configuration Report
3 When the display shows the operator function you want,
press ᮢ or ᮡ to select the setting, then press
1 Press Menu/Exit to enter the menu.
2 Press ᮢ to selectReport Print, pressEnter.
3 Pressᮢ or ᮡ to selectConfiguration, pressEnter.
4 The report prints.
Enter
or
ᮣ
4 Press Menu/Exit to return to standby mode.
5 Press Stop to cancel printing.
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List of Operation Functions
Remote Diagnosis
Transmission (TX) Mode Default
Speed access no. 14.
Speed access no. 15.
The remote diagnostics feature allows service personnel to
remotely dial and service the machine. This setting should
remain OFF unless a service represtnative has asked you to
turn it ON.
When you enter speed access number 15, you move
directly into the resolution settings.
!
This function sets the machine’s default settings for original
document condition and transmission scanning resolution
(Type of Original and Resolution).
Available settings are ON and OFF.
The default setting is OFF.
If you routinely send or receive faxes that require a different
settings, use the Transmission (TX) Mode Default to change
the settings to match your requirements.
During the programming sequence, the new default
combination is shown on the display panel.
The default settings are standard (STD) and normal (Normal).
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Memory Full Save
Instant Dial
Speed access no. 17
Speed access no. 18
With features like group dialing, dialing starts after an entire
document or set of documents is read into memory.
In the ON state, the document is scanned into memory and
dialing starts immediately. Although the function relies on
memory availability, connection to the remote location is
confirmed and the document transmitted faster when memory
is available. If it is set to OFF, the machine first confirms
contact with the remote location and then transmits the
document reading from the document tray (without scanning
into memory).
When this function is set to ON, a message displays when
memory becomes full and an operator time out seems likely
during the dialing process.
When this function is set to OFF, data not read into memory
is deleted automatically.
When set to ON, and memory fills up, all but the last scanned
page can be sent to the specified location(s). The remaining
page(s) can then be sent as a separate communication.
Available settings are ON and OFF.
The default setting is ON.
Available settings are ON and OFF.
The default setting is OFF.
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Restrict Access
Sender ID Switch
Speed access no.19
Speed access no. 23
This function controls whether or not machine operation is
restricted.
This function determines if the Sender ID is to be printed on
the transmitted fax. When set to ON, the ID is included on
the fax.
When set to ON (if restriction IDs have been programmed),
users must enter a password before being allowed access to
the machine’s functions.
Available settings are ON and OFF.
The default setting is ON.
When set to OFF, no password is required (even if restriction
IDs have been programmed).
In the United States, FCC regulation states that fax
machines must identify the sender and the telephone
number of the sender on each page of every fax sent.
!
Available settings are ON and OFF.
The default setting is OFF.
ECM Function
Speed access no. 20
The error correction mode (ECM) function is provided to
improve communications in areas where telephone line
conditions are very poor.
Available settings are ON and OFF.
The default setting is ON.
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Pulse Dial Rate
Pulse Dial Type
SpeedAccess no. 46
Speed access no. 48
If the machine is set to Dial Pulse, this function controls the
rate of the dialing pulses (which vary by country).
If the machine is set to Dial Pulse, this function controls the
type of pulse dialing it uses. Types of pulse dialing vary by
country.
Available settings are 10, 16 and 20 pps.
Available settings are N, 10-N and N+1.
The default setting is MF (Modulated Frequencies).
The default setting is N.
See “Setting Basic Features, Dial and Incoming Call
Parameter Settings.”
Pulse Make Ratio
Speed access no. 47
If the machine is set to Dial Pulse, this function controls the
make rate of the dialing pulses.
Available settings are 33, 39 and 40%.
The default setting is 39.
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T/F Timer Prg.
Ring Response
Speed access no. 62
Speed access no. 66
When set to T/F, the machine will automatically distinguish
between incoming voice and fax communications. The T/F
timer controls how long the machine waits for the call to be
answered before switching to FAX mode.
This function controls how long the machine waits before
answering an incoming call.
The available settings are 1 ring, 5, 10, 15 and 20 seconds.
The default setting is 1.
Available settings are 20 and 35 seconds.
The default setting is 35.
CNG Count
Speed access no. 65
When set either in the T/F or TAD modes, the machine
detects the type of signal (calling tone, CNG) sent from the
remote location and initiates fax reception if required. This
function sets the CNG detection number.
The available settings are 1-5 times (numeric keypad input).
The default setting is 1.
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Distinctive Ring
Speed access no. 67
Setting Distinctive Ring
Some telephone carriers offer a service called Distinctive
Ring. Distinctive Ring lets you have different numbers on
one line, each with its own distinctive ring. You can then use
one number exclusively as a fax number without the expense
of a second line. Your local telephone carrier can provide you
with more information about this service, which usually has
an additional charge.
To set up your fax machine to recognize another ring pattern:
1 Press the Menu/Exit key to enter the menu.
2 Enter speed access number 67.
3 When the display shows the parameter you want, press ᮢ
or ᮡ to select the setting, press Enter.
4 Press Menu/Exit to return to standby mode.
Available settings are:
OFF (not detected)
ON (detected)
SET (programmed)
The default setting is OFF.
You must have your local telephone carrier’s Distinctive
!
Ring service.
Your fax machine must be in FAX or PC answer mode,
and the PBX dial parameter must be set to OFF. Other
modes—TEL, TEL/FAX, or TAD—will override
Distinctive Ring.
!
This feature may not work properly if you have a
telephone other than a genuine Konica optional
handset connected to your fax machine.
!
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Memory Password
Speed access no. 05
Cancelling a Registered Password
1 Press Menu/Exit to enter menu.
2 Enter speed dial access no. 05, wait.
This is a 4-digit numeric password used when the machine is
operating in the Memory Only Reception Mode (MEM).
When the machine is in this mode, and you don’t know the
password, you can’t make changes or print memory data.
3 Enter 4-digit numeric password (0000-9999) using
Only one memory password can be programmed in your
machine.
numeric keypad, press Enter.
4 If the password matches the registered number, Password
Close? displays. If numbers do not match, Invalid
Password displays.
Setting a Memory Password
1 Press Menu/Exit to enter menu.
2 Enter speed dial access no. 05, wait.
5 At Password Close, press Enter to confirm password
cancellation.
3 Enter 4-digit numeric password (0000-9999) using
6 Press Menu/Exit to return to standby mode.
numeric keypad, press Enter.
4 Press Menu/Exit to return to standby mode.
Be sure to record the password. Keep the record in a
!
safe place. If you forget the password, you will need to
contact a n Authorized Konica Dealer for assistance.
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Restricted Access ID
Speed access no. 06
To set restricted access ID
This is a 4-digit numeric password that must be entered to use
the machine when it is set in the Restrict Access mode.
User Function 19 (Restrict Access Mode) must be set to
!
!
ON before the Restrict Access ID may be set.
Up to 24 passwords can be registered at one time.
Be sure to record the Restrict Access ID(s). Keep the
record in a safe place. If you forget the Restrict Access
ID, you will need to contact a Service Dealer for
assistance.
User Function 19 (Restrict Access Mode) must be set to
!
!
ON before the Restrict Access ID may be set.
Be sure to record all Restrict Access IDs. Keep the
record in a safe place. If you forget a Restrict Access
ID, you will need to contact an Authorized Konica
Dealer for assistance.
1 Press Menu/Exit to enter menu.
2 Enter speed access no. 06, wait.
3 Enter department number (1-24), pressEnter.
4 Input 4-digit password 0000-9999) using the numeric
keypad.
5 If the number is already registered, INVALID ID displays.
6 Input another 4-digit password, press Enter.
7 Repeat steps 3-6 until all have been registered.
8 Press Menu/Exit to return to standby mode.
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To use restricted access ID
To cancel restricted access ID
Enter the 4-digit restricted access ID (password) at the prompt
for Enter ID [xxxx].
1 Press Menu/Exit to enter menu.
2 Enter speed access no. 06, wait.
3 Enter department number (1-24), pressEnter.
4 Enter a 4-digit password using the numeric keypad, press
Enter.
5 If ID matches a registered number, ID Close displays. If ID
does not match a registered number, Invalid ID displays.
6 At ID Close press Enter to confirm ID cancellation.
7 Press Menu/Exit to return to standby mode.
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Service Function Settings
Time/Date Print
Service function settings affect the way a facsimile machine
operates. If any of the following settings need to be changed,
please contact the nearest Service Dealer and request service.
This setting controls if and how the time and date are printed
on faxes transmitted by the machine. The machine can be set
to print/not print time and date, print time and date at the top
of the first page only, or print time and date at the top of
every page.
Long Document Scanning/Transmission
(Long Doc. Scan)
TSI Print
Normally the machine will not scan documents longer than
356 millimeters (14 inches). With this function set to ON, the
machine is capable of scanning and transmitting a document
continuously for up to one hour or 1500 millimeters
(61.75 inches) whichever comes first, before a logical jam
occurs.
When TSI Print is set to ON, the telephone number of the
sending machine prints at the top of each page of the fax.
The default setting is ON.
United States law requires that this information appear
!
on every facsimile.
See “Setting Basic Features, Setting Your Fax
Machine’s ID.”
MYD/DMY
This setting controls how the machine displays and prints the
date (mm/dd/yy or dd/mm/yy).
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Reports
Overview
Printing Reports
Understanding Reports
Your machine provides useful reports that show the current
settings, programming, and operations. Some reports print
automatically after completion of operations. Refer to the
reports listing below to determine which reports you may
want to print. For instructions on printing a report, see
“Reports, Printing Reports” or “Reports, Report Name.”
Printing a Message Confirmation Report
After transmission, press the Enter key once (with no
documents loaded) to see a report confirming your
transmission on your machines display.
To print the report, press the Enter key a second time.
Printing Other Reports
1
2
3
Press the Menu/Exit to enter the menu.
Pressᮡ to select Report Print, pressEnter.
Press ᮢ orᮡ until the report you want appears on the
display. Press Enter.
4
Print all the reports you want, then press Menu/Exit to
return to standby mode.
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List of Reports
Automatically Generated
• Message Confirmation Report
• Power Outage Report
Printed from the Menu
• Activity Report
• Active Mem. Files
• Broadcast Confirmation Report (MCF)
• Phone Directory
• Broadcast Entry Report
• Confidential Reception Report
• Group Directory
• Configuration Report
• Function List
• Protocol Dump
• Log. Report
• G3 Log. Report
Only Authorized Konica Dealers will access the
!
Protocol Dump, Log. Report, and G3 Log. Report.
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Activity Report
Printing the Activity Report
This report provides a record of your machine’s last 30
communications. Information provided on this report
includes:
The Activity Report automatically prints after your
!
machine completes 30 communications.
• The total amount of time your machine spent sending
faxes and the total amount of time spent receiving faxes.
• The date, time and duration (S,R-TIME) of each
transmission or reception.
1
2
3
Press Menu/Exit to enter the menu.
Pressᮡ to select Report Print, pressEnter.
Press ᮢ orᮡ until the report you want appears on the
• The name or telephone number of the fax machine you
were communicating with (DISTANT STATION ID).
• The communication mode used.
display. Press Enter.
4
Print all the reports you want, then press Menu/Exit to
return to standby mode.
• The number of pages.
• The result.
• Service codes.
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Active Memory Files Report
This report provides a list of all messages stored in your
machine’s memory, including documents waiting for
transmission and documents which have been received and
not yet printed. Information provided on this report
includes:
Printing the Active Memory Files Report
1
2
3
Press Menu/Exit to enter the menu.
Pressᮡ to select Report Print, pressEnter.
Press ᮢ orᮡ until the report you want appears on the
display. Press Enter.
• The date and time at which the message was scanned into
memory for transmission.
• The name or telephone number of the machine you were
communicating with
4
Print all the reports you want, then press Menu/Exit to
return to standby mode.
• The communication mode used for each transmission or
reception.
• The number of pages.
• The result.
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Broadcast Confirmation Report
Telephone Directory
Use this report to confirm the results of a multiple-location
transmission ( broadcast). Information provided on this report
includes:
This report provides a complete listing of all of the telephone
numbers programmed into your machine’s Speed Dial
numbers. The information includes:
• The date and time at which the broadcast started.
• The total amount of time used to complete the broadcast.
• For each location, the Location ID, the number of pages
sent and the result of the communication.
• The Location ID and main fax number for each One Touch
key and 2 and 3 digit Speed Dial number.
• The alternate number (OR) for each One Touch key.
• The parameter settings for each One Touch key.
Printing the Broadcast Confirmation
Report
Printing the Telephone Directory
1
2
3
Press Menu/Exit to enter the menu.
1
2
3
Press Menu/Exit to enter the menu.
Pressᮡ to select Report Print, pressEnter.
Pressᮡ to selectReport Print, press Enter.
Press ᮢ orᮡ until the report you want appears on the
display. Press Enter.
Press ᮢ orᮡ until the report you want appears on the
display. Press Enter.
4
Print all the reports you want, then press Menu/Exit to
return to standby mode.
4
Print all the reports you want, then press Menu/Exit to
return to standby mode.
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Group Directory Report
Configuration Report
This report provides a complete listing of all of the numbers
programmed into a specific group. There is a separate report
for each group. The information includes:
The configuration report provides a list of the current
operational settings of your machine. The information
includes:
• Date and Time report was printed
• ID of the machine generating the report
• Group Number
• The current User Function settings (except for One Touch
Parameter settings, which appear in the telephone
directory).
• The Sender ID (ID=), TSI/CSI (TEL NO.), and call back
number currently programmed into your machine.
• Your machine’s current dial parameter settings.
• Group Name
• Location IDs programmed into the Group
Printing the Group Directory
Printing the Configuration Report
1
2
3
Press Menu/Exit to enter the menu.
1
2
3
Press Menu/Exit to enter the menu.
Pressᮡ to selectReport Print, press Enter.
Press ᮡ to selectReport Print, pressEnter.
Press ᮢ orᮡ until the report you want appears on the
display. Press Enter.
Press ᮢ orᮡ until the report you want appears on the
display. Press Enter.
4
Print all the reports you want, then press Menu/Exit to
return to standby mode.
4
Print all the reports you want, then press Menu/Exit to
return to standby mode.
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Function List
Printing the Function List
PressHelp.
The Function List is a report of the structure of the menu for
your product.
Use it as a reference while moving through the levels of the
menu.
It is NOT a report of the current menu settings.
The Configuration Report provides a list of the current menu
settings.
See “Reports, Configuration Report.”
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Message Confirmation Report
Printing the Message Confirmation Report
After transmission, press the Enter key once (with no
documents loaded) to see a report confirming your
transmission on your machines display.
This report provides information about your last single-
location fax transmission or polling transmission.
Information in this report includes:
• The date of the communication.
• The total amount of time your machine spent sending or
receiving (S,R-TIME).
To print the report, press the Enter key a second time.
• The Location ID or telephone number of the fax machine
you were communicating with (DISTANT STATION ID).
• The communication mode.
• The number of pages.
• The result.
• Service codes.
• If any error occurred during the communication, a portion
of the page, that experienced a problem, prints after the
report.
The Result Code 0000 on an MCF Report means that
!
the fax communication was successful.
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Message Confirmation Report Options
Message Confirmation Report (MCF) is a very convenient
feature that is often used on a daily basis to ensure that faxes
were sent or arrived at the proper destinations. Use the
following functions to set MCF parameters.
Image in MCF
Speed Access no. 72
Set to ON, a portion of the first page of the fax transmitted
prints in the MCF. When set to OFF, no image prints in the
report.
MCF (Single-Loc)
SpeedAccess no. 70
Err. Report (MCF)
Speed Access no. 73
Set to ON, an MCF automatically prints for single location
transmissions. When set to OFF, no report prints.
Set to ON, an error report automatically prints if a fax
communication is not successful.
MCF (Multi-Loc)
SpeedAccess no. 71
When set to OFF, the report does not automatically print.
The Result Code 0000 on an MCF Report means that
Set to ON, single and multiple location transmission MCFs
automatically print. When set to OFF, no report prints.
!
the fax communication was successful.
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Power Outage Report
Confidential Reception Report
Your machine has a 72-hour built-in battery backup in the
event of a power failure. If power is interrupted to your
machine, delayed transmissions, messages received into
memory or other communications may be disrupted. As soon
as power to the machine is restored, your machine
This report prints automatically each time your machine
receives a confidential message. Information in this report
includes.
• The date the message was received.
• The total amount of time your machine spent receiving
the message (S, R-TIME).
automatically prints a power outage report to alert you.
• The Location ID or telephone number of the fax machine
you were communicating with (DISTANT STATION ID).
• The number of the mail box into which the message was
received.
Broadcast Entry Report
Each time you program a multiple-location transmission
(broadcast), you can printing this report to confirm your
entries. Information in this report includes:
• The number of pages received.
• The result.
• The Location ID of the One Touch keys and 2 and 3 digit
Speed Dial codes you have selected.
• Service codes.
• Telephone numbers you have manually entered.
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Codes Used in Reports
Result Codes
Result codes indicate the results of communications.
Two types of codes are used in reports.
Result Codes
Communication Codes
BUSY
The other machine’s line was busy or there was no answer.
CANCL
A message was erased after being held in memory for 10
days.
COMP.
A multiple-location transmission was completed.
COVER
The cover was opened during the communication.
NO
The transmission or reception failed due to a
communication error.
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OK
The communication was completed successfully.
Communication Codes
Communication codes indicate the communication mode
used for a communication.
PUNIT
This error code indicates a problem with the printing unit.
Contact your service person.
B.C.
Multiple-location transmission (broadcast).
TX
R_JAM
A communication initiated by your machine.
A paper jam occurred in your machine while it was
receiving a fax, and it was unable to receive the entire
message in memory.
RX
A communication initiated by a remote fax machine.
S_JAM
A document jam occurred in the sending fax machine.
STOP
The Stop key was pressed, ending the communication
session.
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Maintenance
Overview
Cleaning the Scanner Path
For the best possible scanning quality, clean the paper lint
and dust accumulated in the area around the contact image
sensor (a). Open the control panel and gently wipe the area
over the scanner.
This section covers the procedures listed below.
•
•
•
•
Cleaning the Scanner Path
Replacing the Toner Cartridge
Replacing the Image Drum
a
Resetting the Image Drum Counter
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Replacing the Toner Cartridge
This machine will only operate using the toner
Toner Yield
The number of pages you can print with one toner cartridge
depends on the type of documents you usually receive or
copy.
!
cartridge specified by Konica for this machine. The use
of any other toner will result in the display of an
operation error and in machine malfunction.
A toner cartridge will print about 2,500 pages/letter size of
standard business communications at a typical print coverage
of 4% (equivalent of CCITT No. 1 test chart).
Refer to “Options and Accessories” for information on
obtaining the correct toner cartridge.
Warning: Be careful when handling the toner cartridge.
Do not let toner spill onto your clothing or other porous
materials. If you experience any problems with toner,
see the “Installation, Safety.”
The first toner cartridge installed in a new image drum unit
will have a decreased yield because the image drum unit has
to be filled.
!
If your machine displays REPLACE TONER CART, replace the
toner cartridge with a new one. However, if the print quality
is good enough, you can continue to use the toner cartridge
without replacing it until the print quality becomes
unsatisfactory. If the print density becomes low even before
your machine displays REPLACE TONER CART, gently wipe
the lens surface of the LED array (see Step 8). If the print
quality does not improve, replace the toner cartridge.
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CAUTION: When you open the top cover, you will see a
label that reads: (CAUTION-HOT). This part is
extremely hot–do not touch it.
2
Press the release buttons located on both sides of the
copy stacker. Lift up the stacker.
!
1
Lift up on the document tray and swing it up and out of
the way.
3
Pull the lock lever on the toner cartridge in the direction
of the arrow.
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Warning: Be careful when handling the toner cartridge.
Do not let toner spill onto your clothing or other porous
materials. If you experience any problems with toner,
see “Installation, Safety.”
5
Unwrap the new toner cartridge and gently shake it to
distribute the toner. Then carefully peel the tape from the
bottom of the toner cartridge.
!
4
Carefully lift the toner cartridge out of the image drum
unit. For disposal, place it in the plastic bag you
received with your new toner cartridge.
6
Holding the toner cartridge with the bottom down, insert
the left side into the toner well, placing it under the tab
(a).
a
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7
Lower the right side down into the toner well.
9
Use the cleaning wipe provided with your new toner
cartridge. Gently wipe back and forth across the full
length of the LED array. Use a clean section of the wipe
with each pass.
.
8
Push the lock lever (in the direction of the arrow) until it
stops.
10 Close the copy stacker and document tray. Make sure
the cover is firmly closed.
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Replacing the Image Drum
Image Drum Yield
This machine will only operate using the image drum
The life of an image drum depends on a number of factors,
including temperature and humidity, the type of paper you
use, and the number of pages per job. The image drum
cartridge should last about 20,000 pages for continuous
printing, up to 14,000 pages at 3 pages per job, and about
9,000 pages at 1 page per job.
!
unit specified by Konica for this machine. The use of
any other image drum unit will result in the display of
an operation error and in machine malfunction.
Refer to “Options and Accessories” for information on
obtaining the correct image drum unit.
Replace the image drum when
Warning: Be careful when handling the image drum
unit. NEVER touch the green surface. Do not let toner
spill onto your clothing or other porous materials. If
you experience any problems with toner, see
“Installation, Safety.”
•
the faxes you receive are light or have vertical streaks in
them and you are not out of toner
!
!
!
•
•
your machine displays a CHANGE DRUM message
your machine needs a new image drum unit.
Warning: Never expose the image drum unit to light for
more than 5 minutes. Never expose the image drum unit
to direct sunlight. Always hold the image drum unit by
the ends. Never touch the surface of the green drum
inside the image drum unit.
CAUTION:When you lift up the document stacker, you
will see a label that reads: (CAUTION-HOT).
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1
2
Turn off the power switch.
4
Firmly lift up to disengage the drum cartridge (with its
toner cartridge), then lift it out. Wrap it in the packaging
materials from your new image drum cartridge, and
discard it.
Lift up on the document tray and swing it up and out of
the way.
Please abide by local laws when disposing of an image
drum cartridge.
!
3
Press the release buttons located on both sides of the
copy stacker. Lift up the stacker.
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5
Insert the new drum cartridge. Press down firmly on both
ends to lock the drum in place.
Resetting the Drum Counter
Use this function to reset the drum counter when you replace
the image drum and to clear the CHANGE DRUM message.
To reset the image drum counter:
1
2
3
4
5
Press Menu/Exit to enter the menu.
Press ᮢ until the > symbol is beside COUNTER.
PressEntertwice.
PressClear twice.
Press Menu/Exit to return to standby mode.
6
Lift out the toner well cover and discard.
7
Install a new toner cartridge.
See “Maintenance, Replacing the Toner Cartridge.”
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Dual Line
Overview
What is Dual Line?
Benefits of Dual Line
A fax machine with dual line has two modems. Dual line
expands the functionality of your machine.
A fax machine with dual line gives you the work capacity of
two fax machines in the space of one.
Two phone lines, each with a unique number, must be used
with the unit to fully use the dual line feature.
A fax machine with dual line makes an excellent relay key
station (hub) for relay faxing. If both lines are available for
transmission (sending), the relay fax process is done in half
the time of a single-line machine.
With two phone lines, the unit can handle more fax traffic.
The second line may be programmed to send and receive,
send only, or receive only.
A dual line machine makes it possible to always have a line
dedicated to receiving faxes.
For Line 1, you adjust the answering mode, dial, and
incoming call options.
For Line 2, you adjust the Option Line Type.
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Basic Operations
•
Dual Line requires two telephone lines, each with a
unique telephone number.
•
•
You control the use of the two lines of your Dual Line
machine by the way you
Both lines must be the same type (PSTN or PBX).
They must both be analog lines.
1 program your machine
2 share the telephone numbers of the lines
!
•
Be careful how you share the telephone numbers.
All transmissions using the second line are done from
memory.
Make sure the distribution of the numbers matches how
you want to use the machine. If you want one line to
only transmit (send) faxes, don’t give out that number!
•
The second line may be programmed to send and
receive, send only, or receive only.
The machine will ALWAYS try to transmit (send) using
the first line before trying to use the second line.
For Line 1, settings are programmed through the
answering mode, dial, and incoming call options.
For Line 2, you set the Option Line Type.
Set the Option Line Type before using the second line.
!
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•
•
The second line does not have a speaker.
•
•
When working with a Dual Line fax machine, remember
that there is only one Sender ID, not two. You are
sending from one location (Sender ID), which uses two
lines.
Do not connect any external devices (such as an external
phone) to the second line.
•
When working with a Dual Line fax machine, remember
that there are two TSIs (Transmit Sender Identifications).
Each line has its own TSI. Refer to “Setting Basic
Features, SettingYour Fax Machine’s ID.”
Some phone companies offer an automatic rollover
feature as a service. Your fax machine will work with this
feature. Contact your phone company for more
information on the rollover feature.
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Unpacking
Remove contents from the carton. Be sure that all the items
listed below are included.
If any items are missing, contact Konica immediately.
!
Keep your packing materials and carton in case you
need to ship or transport the unit.
1 Fax Machine
2 Toner cartridge
3 Image drum (inside machine)
4 Power cord
5 Telephone line cord(s)
6 Document Stacker
7 Documentation
User’s Manual
Warranty Information
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Connecting to the Second Telephone Line
1 The primary / first telephone line is connected to the LINE
Displays, Reports, and Beeps
The display usually shows the status of the first telephone
line. Press HELP to display the status of the second
telephone line.
(1).
See “Installation, Setting Up Your Machine, Connecting
to the Telephone Line.”
The end of a communication (a fax is sent or received) is
indicated by a beep. Any beeps are for the line (first or
second) being displayed. No beeps sound for the line not
being displayed.
2 The second telephone line is connected to the second line
jack [dual line access] (2).
3 Insert the other end into the wall jack for the second
telephone line.
Continuous Tone, SpeedAccess no. 63 must be set to ON if
you want to know when the second line is active. The
second line does not have a separate audible alarm.
When looking at a report, any information related to the
second line is marked with a “#” symbol.
1
2
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Setting the Option Line Type for the
Second Line
Setting Memory Transmissions to
Use the Second Line
The second line type may be set to:
You must set the Option Line Type for the Second Line
!
before programming Delayed Transmissions (Memory)
to use the Second Line.
•
•
•
Send (transmit) only (TX)
Receive only (RX)
The Option Line Type must be set to TX or ALL for use
with the Delayed Transmission (Memory) function.
Send and Receive (ALL)
1 Press Menu/Exit to enter the menu.
For more information on Delayed Transmission, see
“Advanced Operations, Delayed Fax Transmissions.”
2 Input speed access no. 31 (Option Line Type)
3 Pressᮢ or ᮡ to select the desired mode, press Enter.
4 Press Menu/Exit to return to standby mode.
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Options and
Overview
Accessories
Obtaining
Before you order, have the correct part number and
description of the item.
Part Numbers
• Consult the dealer where you purchased your fax machine.
• Consult a Konica Authorized Sales and Service Dealer.
• Order toll-free by phone at 1-800-825-5664 using a major
credit card.
• Check office supply catalogs or your local stationery
store. Most carry Konica brand supplies.
Consumables
Part Number Description
950-133
950-139
Toner Cartridge Kit, Type 5 TL
Image Drum Kit, Type 5 (F)
Important: This machine will only operate using the
!
consumables and options specified by Konica for this
facsimile machine. The use of any other consumables or
options will result in the display of an operation error
and in machine malfunction.
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Options
Part Number Description
Descriptions
The following options are available for enhancing the
operation of your fax machine.
950-118
950-119
950-127
950-117
2 MB Memory Expansion Kit
4 MB Memory Expansion Kit
2nd PaperTray Kit (UST-550)
The options and accessories available for your machine will
depend upon the model of your machine.
Multifunction Printer (MFP) PC Interface
Kit
Second Paper Tray
The second paper tray has a 500 sheet paper capacity.
With the second paper tray installed, the machine has a 750
sheet paper capacity (250 sheet standard tray plus 500 sheet
second tray).
For the latest product and technical support
information, visit the Konica Web site:
!
When the main tray runs out of paper, the machine switches
to the second tray for uninterrupted printing.
http://www.Konicabt.com
Handset
The optional handset connects directly to your fax machine
and works like a telephone.
Multifunction Printer (MFP) PC Interface Kit
The MFP PC Interface Kit is a software package that allows
your fax machine to interface with a computer, giving you a
multifunctional capable fax machine. With the MFP PC
Interface Kit, your fax can function as a printer, scanner,
copier and PC-based fax machine. The kit also includes a
parallel cable for connection with your computer.
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Memory Expansion
Several memory expansion cards are available.
Each has a different memory storage capacity.
All page numbers given areAPPROXIMATES.
4 MB
8 MB
Capacity:
Your results may vary, depending on the nature of your
pages.
320 pages of Option 4 MB memory
360 pages of Standard 4 MB memory
680 pages total
An expandable memory slot is located under the back cover
of the machine.
Only one memory slot is available in your machine.
This item is called the 600 dpi TX Kit.
Capacity:
!
Therefore, only one of the available memory options
may be installed at one time.
You must have the 8 MB expansion card to utilize the
600 dpi TX feature.
640 pages of Option 4 MB memory
360 pages of Standard 4 MB memory
1,000 pages total
2 MB
You must have the 8 MB expansion card to utilize the
600 dpi TX feature.
Capacity:
!
160 pages of Option 2 MB memory
360 pages of Standard 4 MB memory
520 pages total
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Problem Solving
Overview
This section lists the most common problems you may
encounter while using this machine.
Printing a Cleaning Page
If you notice repeating marks or imperfections on your
printouts, try printing a cleaning page before you replace the
image drum.
Cleaning page process
•
•
Removes residual impurities from printing surfaces.
Reduces problems such as repeating marks, blotching,
and shading.
To print a cleaning page
1
2
3
Press the Menu/Exit key to activate the menu mode.
Press ᮢ continuously until Printer Cleaning displays.
Press Enter. After a moment the cleaning page prints.
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Clearing a Document Jam
When a document jam occurs, your machine beeps and an
error message appears in the display. If the jammed
document appears to be positioned straight in your feeder,
press the Stop key to try to feed the document the rest of the
way through the feeder. If this fails, follow the instructions
below.
1
2
Turn off the power switch.
Lift the document tray up and back on its hinges.
Open the control panel fully, being careful not to
damage the separation rubber (1).
!
3
4
Pull out the jammed document.
Return the document tray to its original operating
position, and push down until it locks in place.
5
Turn the power switch back on.
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Clearing a Printing Paper Jam
1
2
Turn off the power switch.
If your machine displays PAPER JAM or NO PAPER when the
paper tray still contains paper, there may be one or more
sheets of paper jammed in the machine. To clear a paper jam,
follow the instructions below.
Grasp the document tray from the bottom and lift up,
swinging it up and back out of the way.
If you are experiencing frequent paper jams, it may be
!
!
due to the type of paper you are using. For best results,
select a paper which has been developed specifically for
photocopying or laser printing. Be sure to fan the paper
before loading it into your paper tray.
CAUTION: If you open the top cover, you will see a
label that reads: (CAUTION-HOT). This portion is
extremely hot—do not touch it under any
circumstances.
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3
Press on the latches on both sides of the copier stacker
until the cover of the image drum compartment is
released and pops up. Lift up and back, revealing the
image drum.
4
Grasp the image drum and lift it out of the machine. Set
it aside on a clean, dry surface out of direct sunlight.
Warning: Do not touch the green drum surface.
!
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5
Pull out any paper caught inside the machine.
6
7
Pull out the paper tray.
Remove any paper caught in the feeder and any
damaged paper in the tray.
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8
9
Load the paper tray, making sure the paper is below the
“Paper Full” marking.
WARNING: Never expose the image drum cartridge to
light for more than 5 minutes. Never expose the image
drum cartridge to direct sunlight. Always hold the
image drum unit by the ends. Never touch the surface of
the green drum inside the image drum cartridge.
!
Slide the paper tray back into the machine until it
latches in place.
10 Place the image drum unit back into the machine.
11 Close the cover to the image drum compartment,
pushing down on it until both latches catch.
12 Return the document tray to working position.
13 Turn the power switch back on.
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Display Panel Messages
Error Messages
14:14: FAX
This section lists the status and error messages that may
appear on your machine’s display panel, and explains what
they mean and how to correct any problem they indicate.
COVER OPEN
Cover open: The upper cover is not closed. First check to be
sure that the image drum is seated correctly and the toner
cartridge is installed properly. Then, check to see that the
toner cartridge lock lever is pushed completely forward until
it stops. Press down firmly on the cover to make sure it is
closed and latched.
Normal Display in Standby Mode
Under normal operating condition, information is displayed
on the top and bottom lines of the display.
The top line shows the time and the answering mode.
Answering modes options are:
FAX, TEL, PC, T/F orTAD.
NO PAPER
The bottom line shows the amount of memory available.
CHECK PAPER SUPPLY
The paper tray is out of paper. Add more paper.
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PAPER JAM
14:14 :FAX
CHECK PAPER OR PATH
CHANGE DRUM SOON
Jam: Paper is jammed feeding from the paper tray into the
printer. Or, paper may be jammed inside the printing
mechanism under the image drum. Check the paper path and
remove any jammed paper.
Image drum alarm: The image drum is nearing the end of its
projected life. Make sure a new drum is available, and replace
the drum when print quality begins to deteriorate.
See “Maintenance, Replacing the Image Drum.”
See “Problem Solving, Clearing a Paper Jam.”
TONER LOW
DOCUMENT JAM
REPLACE TONER CART.
CONFIRM AND STOP
A document being faxed or scanned has jammed in the
or
scanner.
REPLACE TONER CART.
See “Problem Solving, Clearing a Document Jam.”
Toner low: Toner is running low in the toner cartridge.
Replace the cartridge as soon as possible. When you close
the cover after replacing the toner cartridge, the message
clears.
RELOAD DOCUMENT
Paper-feed error: A document to be faxed or scanned has not
fed into the scanner properly. Remove the document and
reload it into the document tray.
See “Maintenance, Replacing the Toner Cartridge.”
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PRINTER ALARM 2:TEL
REFER TO USER GUIDE
For PRINTER ALARM 3:TEL
If you have the second paper tray installed, and the manual
feed cover is moved, the machine will display this
message.
or
or
The manual feed tray door must remain open when a
second paper tray is installed.
PRINTER ALARM 3:TEL
REFER TO USER GUIDE
Make sure that the second paper is correctly installed.
The error should clear.
For all PRINTER ALARM messages
PRINTER ALARM 4:TEL
REFER TO USER GUIDE
Open and close the cover. If this does not clear these
messages, turn off your machine and call for service.
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INVALID TONER CART.
REFER TO USER GUIDE
INVALID DRUM CART.
REFER TO USER GUIDE
This error will occur if an incorrect toner cartridge is
This error will occur if an incorrect image drum cartridge is
installed. This machine will only operate using image drum
cartridges specified by Konica for use in this machine. If
you are using the correct drum cartridge, open and close the
cover. If this does not clear the message, turn off the machine
and contact the nearest authorized Konica dealer for service.
installed. This machine will only operate using toner
cartridges specified by Konica for use in this machine. If
you are using the correct toner cartridge, open and close the
cover. If this does not clear the message, turn off the machine
and contact the nearest authorized Konica dealer for service.
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Counters
Your machine keeps track of the number of pages it has
printed or scanned. If you are experiencing a problem, a
service person may ask you to check these counters.
Accessing the Print/Scan Counters
1
2
3
4
Press Menu/Exit to enter the menu.
Press ᮢ to selectCounter, press Enter.
For some of the counters, the Service Bit must be set to
Press ᮢ or ᮡ to select the counter you want. Press Enter.
Press Menu/Exit to return to standby mode.
!
ON. Your service person will assist you with setting the
service bit.
Resetting the Image Drum Counter
After you have replaced the image drum cartridge, use this
function to reset the drum counter.
See “Maintenance, Replacing the Image Drum Cartridge.”
1
2
3
4
5
Press Menu/Exit to enter the menu.
Press ᮢ until the > symbol is beside COUNTER.
PressEntertwice.
PressClear twice.
Press Menu/Exit to return to standby mode.
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Problem Checklist
The display is blank.
Your fax unit is a complex machine with many features and
functions that allow it to operate in different ways. Many
problems you experience may be due to improper
programming. If you are experiencing a problem, read
through the list of problems and solutions before calling your
dealer.
Check the power cord to make sure that it is firmly plugged
in and verify that the power switch is in the ON position.
Check your wall outlet to make sure that it has power.
Nothing happens when you press the control panel keys.
Turn the machine off, wait 10 seconds, then turn it on again.
The display tells you to replace paper even though there is
paper in the paper tray.
Make sure that the paper is firmly stacked in the tray. Check
for a paper jam.
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Your documents jam.
Your machine won’t dial.
• Check the document for wrinkles, tears or other damage.
• Make sure there are no staples or paper clips and that the
paper is clean and dry.
• Make sure the document is not wider than your machine
can load.
Check the power cord and wall outlet.
Make sure that your telephone line (not your external
telephone or handset) is connected to the LINE outlet on the
back of your machine.
If you have an external telephone connected, lift the handset
and check for a dial tone.
• Try making a copy of the document on a photocopier and
faxing the copy.
If you do not hear one, there may be a problem with your
telephone line.
If you do hear a dial tone, your machine may be using the
wrong dialing method (pulse or tone) for your area.
If you hear changing tones instead of dialing pulses and you
know that your area uses pulse dialing, refer to Tone/Pulse
(MF/DP) [Speed Access 45] in “Setting Basic Features, Dial
and Incoming Call Parameter Settings.”
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The display shows a communication error.
This alarm indicates any of a number of problems:
•
•
•
You have to dial a prefix number to get an outside line,
or if you are dialing internationally, you may need to
enter a pause (using the Pause One Touch key) after the
dial prefix or international dialing code to tell your
machine to wait for a dial tone.
If you have frequent problems communicating with a
particular remote fax machine, try programming the
number into one of your One Touch keys and then
changing the Communication Parameters for that One
Touch key. See “Programming Speed Dial Numbers.”
Your machine or the remote fax machine may need
servicing. Try sending a fax to another location to check
your machine.
•
•
You may be trying to communicate with an incompatible
fax machine. Your machine can only communicate with
ITU-T Group 3 fax machines.
The remote machine may not be able to perform the
function that you want, such as polling or confidential
messages.
•
•
The remote machine may also be out of paper or
experiencing a paper jam.
Bad telephone line conditions can also cause
communication errors. Try sending the fax again and
check to make sure you are dialing the correct telephone
number.
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You sent a fax but the image the remote fax machine
The image received on your machine was very poor
received was very poor.
Contact the person sending you the fax and ask them to
change their Resolution and Type of Original settings. Ask
the person to make a copy of the document on their fax
machine to ensure that it is working properly. Then ask them
to send the fax again. If you still have a problem, try making
a copy of a document on your machine to make sure it is
working properly.
If your document had a lot of small type, complex
illustrations, photos, or was very light or very dark, try
changing your Transmit Resolution and Type of Original
settings.
See “Basic Faxing Operations, Loading Documents.”
Copy the document on your machine to see how it will
transmit. The problem may be caused by telephone line
interference. Try sending the document again later.
You tried dialing using One-Touch or 2-3 digit Speed Dial
but nothing happened.
Make sure that something is programmed into the Speed Dial
key you are using. Check the fax number to make sure it was
entered correctly.
You keep getting reports you do not want.
Check your user function settings and turn off the reports you
do not want.
See “Programming Speed Dial Numbers.”
See “Reports, Message Confirmation Report Options.”
When you are dialing with an 2-3 digit speed dial code, be
sure to press the Speed Dial/Search key before you enter the
code.
You sent a fax but it was received completely blank.
Make sure that you have loaded your document face down.
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Your machine does not answer the phone or receive faxes.
You set your machine for delayed transmission but it did
not send.
First check to see that the power cord is connected to the AC
outlet. Also check the reception mode you are using. Your
machine will not automatically receive faxes in manual
answering mode [TEL].
Check the display to make sure that you have set your
machine’s clock to the correct time.
See “Setting Basic Features, Setting the Date and Time.”
See “Setting Basic Features, Setting the Answering Mode.”
Your machine disconnected before you could answer a
voice request.
Your received documents are light or have vertical streaks
on them and you are not out of toner.
You must answer a voice request while the warbling tone is
Gently wipe the lens surface of your machine’s LED array and being emitted. When you hear the warbling tone, pick up the
then see if the machine works properly.
handset.
See “Maintenance, Replacing the Toner Cartridge.”
Your machine will not poll a remote fax machine.
If your machine still does not work properly, remove the
image drum unit.
Call the person at the remote fax machine and make sure that
they have loaded documents and set their fax machine in
polling transmission mode.
See “Maintenance, Replacing the Image Drum.”
Tap the toner cartridge, and gently shake it from side to side
several times to redistribute toner. Be careful! Some toner
may spill from the cartridge.
If this does not work, you may need to replace your image
drum cartridge. For information on obtaining a replacement
image drum cartridge, see “Options andAccessories.”
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Your machine is connected to a PBX and you can’t dial out.
You are constantly receiving unsolicited advertising on
your machine.
You must enter your dial prefix before the telephone number
for each number that you dial or program into your machine.
Your machine must also be programmed for PBX operation
before it will work.
Try using the closed network function.
See “Basic Faxing, Rejecting Unsolicted Fax Messages.”
Your machine does not immediately switch to TEL mode
when you make or receive a voice call.
See “Setting Basic Features, Connecting to a PBX.”
You want to answer an external telephone but your
machine always answers first.
Try pressing the Stop key. Your machine will return to
standby mode so that you can converse. This condition may
happen infrequently due to telephone line conditions, or the
type of external telephone used. If this problem happens
often, consult your service representative.
If you are using an external telephone, change your
machine’s ring response user function setting.
See “Customizing Features and Operations, Changing
Operation Functions, Restrict Access.”
Your received faxes sometimes look distorted.
If the document received is wider or longer than the paper
you have loaded into your paper tray, your machine
automatically reduces the length of the document to fit on
your paper.
This type of problem could be communication related.
The document may have jammed during scanning.
If the document is unreadable, ask the sender to fax the
document again.
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Your machine receives faxes, but doesn’t print them.
Your machine may be out of paper.
Check the paper tray.
Your machine doesn’t print the Message Confirmation
Report or the Message Confirmation Report doesn’t print
the way you want it to.
There are several options for the Message Confirmation
Report. Make sure that these options are set the way you
want them to be.
If empty, supply paper.
Your machine may be out of toner.
Check the display for a TONER LOW message.
If displayed, replace the toner cartridge.
Your machine may need a new drum.
See “Reports, Message Confirmation Report.”
Check the display for a REPLACE IMAGE DRUM
message.
If displayed, replace the toner cartridge.
Your machine may be set toAnswering Mode: Memory
Reception Mode.
Change the Answering Mode to Auto Receive Mode
[FAX].
See “Setting Basic Features, Setting the Answering
Mode.”
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Packing Your Machine
United States and Canada
Use this procedure to ship the machine.
1
2
Remove the image drum unit (with toner cartridge).
Place the image drum unit (with toner cartridge still
installed) into a polyethylene plastic bag (black) and
store it in a cool place away from direct sunlight.
3
Package the machine.
Warning: DO NOT ship the machine with the image
drum unit installed.
!
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Specifications
Overview
All specifications are subject to change without notice.
Dialing
For the latest product and technical support information,
visit the Konica Web site:
One-Touch
80
http://www.Konicabt.com
Auto Dials
150
Groups
20, up to 230 numbers each
Broadcast Transmissions
240 locations
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General
Protocol
ITU-T G3
Modem Speed
Maximum 33.6 Kbps
Transmission Speed
2.5 seconds per page (ITU-T Test Chart #1)
Print Speed
Maximum 10 pages per minute
Print Resolution
600 dpi
Communication Method
Half duplex
Coding Scheme
MH / MR / MMR / JBIG with ITU-T ECM error correction
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Capacity
Memory
All page numbers given are APPROXIMATES.
Standard
Your results may vary, depending on the nature of your
pages.
12.5 MB
Optional
2 MB
Capacity:
160 pages of Option 2 MB memory
360 pages of Standard 4 MB memory
520 pages total
Only one memory slot is available in your machine.
!
Therefore, only one of the available memory options
may be installed at a time.
4 MB
You must have the 8 MB expansion card to utilize the
600 dpi TX feature.
Capacity:
320 pages of Option 4 MB memory
360 pages of Standard 4 MB memory
680 pages total
8 MB
This item is called the 600 dpi TX Kit.
Capacity:
640 pages of Option 4 MB memory
360 pages of Standard 4 MB memory
1,000 pages total
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Scanning
Consumables
Scan Speed
Toner Yield
1.5 seconds per page
Scan Resolution
300 dpi
The number of pages you can print with one toner
cartridge depends on the type of documents you usually
receive or copy.
A toner cartridge will print about 2,500 pages/letter size of
standard business communications at a typical print
coverage of 4% (equivalent of CCITT No. 1 test chart).
Scan Width
8.5 inches (21.5 centimeters)
Scan Length
The first toner cartridge installed in a new image drum unit
will have a decreased yield because the image drum unit
has to be filled.
5 to 14 inches (12.8 to 35.6 centimeters)
Gray Scale
DrumYield
64 levels
The life of an image drum depends on a number of factors,
including temperature and humidity, the type of paper you
use, and the number of pages per job.
The image drum cartridge should last approximately
•
•
•
20,000 pages for continuous printing
14,000 pages at 3 pages per job
9,000 pages at 1 page per job
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Paper Handling
Physical
Automatic Document Feeder
Letter,A4
Dimensions
The paper tray is NOT included in any measurements.
50 sheets of 13 to 20-lb. paper (49 to 75 g/m2)
30 sheets 21 to 28-lb. paper (79 to 105.5 g/m2)
Single sheet of 32-lb paper (121 g/m2)
Universal Tray
!
Width
14.2 inches (36 centimeters)
Depth
18.6 inches (47.2 centimeters)
Height
13.8 inches (35.2 centimeters)
Weight
Includes image drum
30.9 pounds (14 kilograms)
Letter, legal 13 inch, legal 14 inch, Executive, A4, A5, A6.
250 sheets maximum
16 to 24 lb. (60 to 91 g/m2)
Manual Feeder
Single Sheet
Letter, legal 13 inch, legal 14 inch, Executive, A4, A5,
A6, JIS B5
16 to 32 lb. (60 to 121 g/m2)
Envelopes
Monarch, COM-10, DL, C5, COM-9
You must use envelopes with a straight-cut flap.
!
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Electrical
Environmental
Power
Temperature
Operating
120VAC +6%, -15%
50/60 Hz +/- 2%
or
50 to 90 degrees Fahrenheit
10 to 32 degrees Celsius
Storage
220/240 VAC +/- 15%
50/50 Hz +/- 2%
Battery Backup
72 hours
14 to 110 degrees Fahrenheit
-10 to 43 degrees Celsius
Humidity
Operating
20 to 80% Relative Humidity, non-condensing
Storage
10 to 90% Relative Humidity, non-condensing
Power Modes
Ready
Energy Saving
Standby
Warmup Time
From Standby, 30 seconds
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Index
Overview
Alarms
Adjusting the Buzzer 59
Answering Mode
Answering Machines 38
Symbols
0000 Code on Reports 167, 168
2-digit Speed Dial
Sending a Fax 80
Speed Dial/Search Key 22
3-digit Speed Dial
Adjusting the Speaker Volume 59
Alarm Indicator Location 20
Continuous Tone 58, 184
Incoming Ring 57
Signal Tones 26
Stop Key 23
Auto Receive Mode [FAX] 50
Automatic Mode Detection 13
Forwarding Mode [FWD] 52
Manual Receive Mode [TEL] 51
Memory Reception Mode [MEM]
52
Sending a Fax 80
Speed Dial/Search Key 22
600 dpi TX Kit (Option)
187, 188, 189, 211
Alphanumeric
PC Fax Mode [PC] 52
Setting 50
Telephone Answering Device Mode
[TAD] 51
Caps Key 25
Programming the Keys 24
Telephone Directory 12
ALT# (Speed Dial Number) 66
Alternate Number 12, 24
Answering Machine
A
Telephone/Fax Mode [T/F] 51
Auto Dial
Access Digit (PBX) 55
Accessories 186
Active Memory Files Report 89, 163
Activity Report 162
Address, Personal Mailbox 116
Number of 209
Relay Broadcast Report Confirma-
tion (#99) 130
and Telephone, Install 38
Installation 38
Remote Receive 51
Telephone Answering Device Mode
[TAD] 51
Auto Receive Mode [FAX] 50
Auto Start 54
Automatic Document Feeder 12
Automatic page re-transmission 13
Automatic redial 13
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Closed Network 13, 82
Problem Solving 206
Setting 82
Unsolicited Faxes 13
CNG Count 154
B
C
B.C. (Communication Code) 171
Back Cover 17
Batch, Delayed Transmission 110
Battery Backup 12
Specifications 214
Broadcast
Call Forwarding 123, 124
Cancel
CANCL (Result Code) 170
Clear Key 21
Delayed Transmissions 109
Faxes Polled into Memory 146
Messages Stored in Memory 90
Stop Key 23
Codes
Communication 171
Result 170
Coding Scheme 210
Communication
Confirmation Report 164
Definition 99, 105
Enter Key 21
Entry Report 169
Locations (Number of) 209
Sending 105
Capitalization, Caps Key 25
Chain Dial 25, 74
Creating a Chain Dial Number 74
Dialing a Chain Dial Number 74
Number 25
Communication Codes 171
Communication Error 203
Communication Method 210
Errors 26
vs. Group 98
COMP. (Result Code) 170
Busy
Plus Key 25
Computer
BUSY (Result Code) 170
Busy Signal
Characters
PC Fax Mode [PC, optional] 52
Caps Key 25
Unique Key 21
Cleaning
Redial Interval 54
Redial Tries 54
Busy Tone 55
Buzzer, Adjusting the Volume 59
Cleaning Page 190
Scanner Path 172
Clear
Clear Key Location 21
Document Jams 191
Printing Paper Jams 192
Clock Adjustment 45, 48
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Confidential
Confidential Reception Report
Consumables
Image Drum 187
Copy 13
Copy Output Lever 16
122
Handling 29
Replacement 177
Resetting the Counter 179
Yield 177, 212
Copy Stacker 16
Deleting Faxes 123
Faxes 115
Knowing when you've received a
confidential fax 122
Mailboxes 13
Printing Faxes 122
Receiving Faxes 121
Requirements 121
Reception 13
Copy Stacker Extension 16
Copy Stacker Release Buttons 15
Dual Access 92
Face Up or Face Down 97
Copy Output Lever 16
Making Copies 95
Obtaining Replacements 186
One-Touch Label 23, 187
Toner Cartridge 187
Handling 29
Start/Copy Key 22
Replacement 173
Yield 173, 212
Counters 200
Accessing 200
Reception Report 169
Remote Mailbox Information 120
Requirements 115
Sending Faxes 120
Configuration Report 165
Changing Functions 149
Current Settings 148
Printing 148, 149
Continuous Tone 58, 184
Contrast
Image Drum, Resetting 200
Resetting the Image Drum Counter
179
Resolution Key 21
Set while Loading Documents 79
Control Access to Your Machine 5
Control Panel 12, 15, 19
Alarm Indicator 20
Enter Key 21
Country
Overseas Communications
Echo Protection 67
PBX assistance 60
Pulse Dial Rate 153
Pulse Dial Type 153
Confirming Results 85
No response when keys are
pressed 201
Shift Down Key 20
Shift Left Key 20
Shift Right Key 20
Pulse Make Ratio 153
Setting the Language 59
COVER (Result Code) 170
Current Settings
Shift Up Key 20
Configuration Report 148
Customer Support
6
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Dial
Pulse Dial Type 153
Pulse Make Ratio 153
Real-Time 85
D
Broadcast Transmissions 209
Chain Dial 74
Communication Speed 67
Dial Options 46
Dial Parameter Settings 53
Factory Defaults 54
Programming 53
Date, Setting 48
Del Key 24
Delayed
Redial 85
Specifications 209
Variations by Country
FLASH/EARTH/NORMAL 56
Variations by Country (MF) 55
Definition 107
Delayed Batch
Canceling 113
Destination Number 110
Sending 110, 112
Setting the Time 111
Dial Prefix 56
Dimensions 213
Display
Blank Display 201
Display Messages
Normal Display 196
Clearing the Number 61
Entering the Number 61
Dial Pulse (DP) 55
Dial Tone
Speed Dials 31 - 40 107, 110
Delayed Fax vs. Delayed Batch 107
Delayed Transmission 4, 107
Canceling 109
Detection 54
Hook Key 22
Transmission 84
Display Panel 12
Number of Sessions 107
Sending 108
Dialing Characteristics
Space Key 25
Echo Protection 67
Enter Number before Loading
Document 93
Long Numbers (more than 40
digits) 74
Location 14, 20
Display Panel Messages 196
Distinctive Ring 155
Incoming Ring 57
Restrictions 155
Delete
Deleting Characters (DEL Key) 24
Deleting Confidential Faxes 123
Groups 102
Setting 155
Creating 74
Dialing 74
Machine won't dial 202
Number of Auto Dials 209
Number of One-Touch Keys 209
One-Touch Keys 24
Pauses 25
Pulse Dial Rate 153
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Document
Document Guides 15
Exposure
Image Drum to Light 29
E
Document Jam 191
Document Stacker
Installation 36
Location 15
Document Tray
Extension 16
Location 16
Guidelines 76
Loading 78
EARTH 56
ECM Function 152
Electrical
External Telephone
Machine answers first 206
F
Specifications 214
Battery Backup 214
Power 214
Power Modes 214
Warmup Time 214
Face Down
Copy Output Lever 16
Placing Documents 93, 94
Stacking 97
Emergency
Face Up
Multiple Page 77
Single Page 77
DP (Dial Pulse) 55
Drum
Contact Information ii
Toner Emergengy First Aid ii
End of Session Tone 26
English
Change the Language 59
Enter Key 21
Envelopes 213
Straight Cut Flap 213
Environmental
Copy Output Lever 16
Stacking 97
Factory Defaults
Dial Parameter Settings 54
Faxing
Yield 212
Dual Access 13, 78, 92
While Copying 92
While Receiving a Fax 94
While Sending a Fax 93
Dual Line 180
Document Guidelines 76
General 76
Forwarding 13
Group vs. Broadcast 98
Loading Documents 78
Multiple Page 77
Specifications 214
Humidity 214
Basic Operations 181
Benefits 180
Temperature 214
Receiving Confidential Faxes 121
Sending a Delayed Batch 112
Sending a Delayed Fax 108
Sending Confidential Faxes 120
Sending to a Group 103
Single Page Specifications 77
to Multiple Locations 98
Definition 180
Displays and Reports 184
Second Line
Connecting 184
Option Line Type 185
Unpacking 183
Error
Err. Report (MCF) 168
Error Correction Code 210
Error Correction Mode (ECM) 152
Error Messages 196
Error Tone 26
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FCC
G
H
Sender ID 49
TSI/CSI 49
Gray Scale 212
Group
Half Duplex 210
Half-tone 12
Features 12
Feeder (Document Tray) Polling 140
First Aid ii
FLASH 56
Forwarding
Creating 101
Definition 99
Deleting 102
Dialing 12
Resolution Key 21
Handset
Installation 37
Manual Reception 86
Help 1, 2, 21
Function List 2, 42
Help List 2, 21
Help Button 12, 212
Helpful Hints 7
Call Forwarding 124
Clearing 125
FWD Mode 52
Paper Error 126
Paper Error Limitations 126
Set a Forwarding Number 124
Set Paper/Toner Error Number
126
Setting the Auto Answer Mode
125
Directory 165
Finding by Name 103
Group Directory Report 103
Names
Speed Dial/Search Key 22
Numeric Keypad 22
Sending a fax 103
Specifications 100
Speed Dial / Search 104
vs. Broadcast 98
Checking Information During
Transmissions 8
Quick Message Confirmation
Report 8
Recording Addresses and Pass-
Toner Error 126
Toner Error Limitations 126
French
Change the Language 59
Setting the Language 48
Functions
words 10
References 9
Configuration Report 9
Group Directory 9
Help and Function Lists 9
Telephone Directory 9
Send a Fax and Save the Number
7
Function List 21, 166
Primary 41
Selecting 40
Hook Key 22
FWD Mode 52
Hub (Relay Key Station) 127
Humidity, Specifications 214
Hyphen Key 22
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Incoming
Call Parameter Settings 53
I
J
ID
Call Parameters 57
Incoming Ring 57
Programming Call Parameter
Setting 53
Jams 202
Deleting Characters 24
ID/Password Programming 45
Space Key 25
Document 191
Printing Paper 192
JetSuite Pro
Identification
Sender ID 49
Sender ID on Transmitted Fax 152
TSI/CSI 49
IEEE-1284 Parallel Port 17
Image
Speed Access Options 46
Installation 27
PC Fax Mode [PC, optional] 52
Junk Faxes 13, 82, 206
Closed Network 82
Contents List 31
Document Stacker 36
Hints 28
Location 30
Safety 28
K
Key Select Tone 26
Gray Scale 212
Image Contrast
Setting up the machine 32
Toner Cartridge 34
Unpacking 31
Resolution Key 21
Image in Message Confirmation
Report (MCF) 168
Instant Dial 151
Legal-to-Letter Reduction 39
Light Print 205
Received Faxes Distorted 206
Received Image Quality Poor 204
Received image very poor 204
Vertical Streaks 205
Image Drum 18
Exposure to Light 29
Protective Sheet 33
Replacement 177
Resetting the Drum Counter
179, 200
Yield 177
User’s Manual
221
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LOC# (Speed Dial Number) 66
Location Name (ID)
Entering Spaces 25
Entering Symbols 21
Find 22
L
M
Label, One-Touch 23
LAN Options 47
Language
Machine
Dimensions 213
Setting the Machine ID 49
Speed Access Settings 45
Maintenance 172
Image Drum
Change 59
Setting 48
Loudness
Adjusting the Buzzer 59
Adjusting the Volume 59
Lowercase, Caps Key 25
LCD Panel. See Display Panel
LED Printhead 18
Legal
Location 18
Replacement 177
Legal to Letter reduction 39
Setting the Paper Size 60
Tray Extension 39
Length, Scanning 212
Letter
Legal to Letter reduction 39
Setting the Paper Size 60
LINE Jack
LED Printhead
Location 18
Toner Cartridge
Location 18
Replacement 173
Manual
Dial with Hook Key 22
Paper Feeder
Connecting 36
Location 15
Loading Documents
Using 96
Receive Mode [TEL] 51
Reception 86
Dual Access 78
Resolution 79
Setting the Contrast 79
Setting the Resolution 79
Type of Original 79
Start/Copy Key 22
Stop Key 23
Transmission
Start/Copy Key 22
Stop Key 23
222
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MCF. See also Message Confirmation
Report
Memory Reception 13, 88
[MEM] 52
MF 55
MFP Option
Multi-Location 168
Report Options 168
Single-Location 168
MEM Mode 52
No Paper Reception 87
No Toner Reception 87
Memory Transmission 13
No paper reception 13
Specifications 211
PC Fax Mode [PC, optional] 52
Modem Speed 210
Modes
Auto Receive Mode [FAX] 50
Forwarding Mode [FWD] 52
Manual Receive Mode [TEL] 51
Memory Reception Mode [MEM]
52
Memory 12
Available Memory 89
Battery Backup 12, 91
Memory Backup
and 600 dpi TX 211
Installation Limitations 211
Optional 211
Power Failures 83
Memory Full Save 151
Memory Messages
Erasing without Printing 90
Limitations 89
Standard 211
PC Fax Mode [PC, optional] 52
Remote Receive 57
Telephone Answering Device Mode
Menu
Help Key 42
Menu/Exit Key
Location 21
Navigating 41
[TAD] 51
Telephone/Fax Mode [T/F] 51
Monitor Volume
Power Loss 91
Power Outage Report 91
Printing 88, 90
Switch to Auto Receive Mode
90
Primary Functions 41
Setting the Paper Size 60
Structure 40
Adjusting Loudness 59
Multi-frequency Dialing 55
Message Confirmation Report 21, 167
Automatic Print when Error Occurs
168
Memory Password 156
Cancelling 156
Setting 156
Memory Polling 141
Memory Polling (Bulletin) 142
Confirming Results 85
Doesn't print or doesn't print
correctly 207
Enter Key 21
Image on Report 168
Options 168
Printing 160
User’s Manual
223
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ECM Function 152
Instant Dial 151
N
O
Navigating
Off-Hook (Alarm Tone) 26
OK (Result Code) 171
One-Touch
Memory Full Save 151
Memory Password 156
Pulse Dial Rate 153
Pulse Dial Type 153
Pulse Make Ratio 153
Remote Diagnosis 150
Restrict Access 152
Restricted Access ID 157
Ring Response 154
Sender ID Switch 152
T/F Timer Prg. 154
Transmission (TX) Mode Default
150
Keys 40
Menu 41
Network
Dialing 24
LAN Options 47
Printing
Keypad 14, 23, 24
Label Location 23
Labels 23
Face Up or Face Down 16
NO (Result Code) 170
No paper reception 13
NORMAL 56
Latch 23
Number of 209
Programming 24
Searching 24
Normal Operation
Start/Copy Key 22
Second Panel 26
Sending a Fax 80
Speed Dial/Search Key 22
Operation and Maintenance
Safety 29
Norwegian Characters
Unique Key 21, 24, 68, 69
Numeric Keypad 14, 22
Sending a Fax 81
Option Line Type, Dual Line (Second
Line) 185
Options 186
Operation Functions 150
Changing 149
600 dpi TX Kit 187
CNG Count 154
Distinctive Ring 155
224
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Answering Machine and Tele-
phone, Install 38
Documents
General Guidelines 76
Paper Tray
Capacity 16
Answering Machine, Install 38
External Telephone, Install 37
Handset 37, 187
Memory Expansion 187
MFP Kit 187
Multiple Page 77
Single Page 77
Location 16
Paper Sizes 16
Parameters
Incoming Calls 57
Password
Factory Default Size 39
Legal to Letter Reduction 39
Length Adjustment Guide 39
Loading Documents 78
Loading into the Paper Tray 39
Manual Feed 96
No Paper Reception 87
Paper Indicator 16
Paper-Size Setting 60
Print Side 39
Obtaining 186
Changing 118
If forgotten 115
Memory 156
Recording 115
Restricted Access ID 157
Second Paper Tray 187
Original Documents. See Document
Stacker: Location
Out of paper 13
Outside Line
Pauses
Dial Prefix (PBX) 56
Clearing 61
Entering 61
PBX 55
Entering Pauses 25
Pause Key 25
REPLACE PAPER 201
Setting the Size 60
Specifications
PBX
Connecting to 60
Connecting to 60
Automatic Document Feeder
213
Machine won't dial out 206
PBX Dial Prefix
P
Documents 76, 77
Envelopes 213
Handling 213
Manual Feeder 213
Single Sheet 213
Clearing the Number 61
Entering the Number 61
PBX Line 55
Packing 208
Materials used 31
Dial Prefix 56
Variations by Country 56
PC Fax Mode [PC] 52
PC Mode 52
Paper
Automatic Document Feeder 213
Capacity 13
Changing Sizes 39
Clearing Document Jams 191
Clearing Printing Paper Jams 192
Universal Tray 213
Width Guides 39
Paper Indicator 16
Location 16
User’s Manual
225
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PC Print
Face Up or Face Down
Copy Output Lever 16, 17
PC/FAX Switch 58
Power
Power Cord
Connecting 38
Location 17
Priority Transmission 114
Problem Solving 190
Alarm Indicator 20
Audible Alarms 26
Personal (Confidential) Mailboxes
Power Failures 83
Power Outage Battery Backup 12
Power Outage Report 83, 169
Power Save Mode 22
Power Switch 15
Automatic MCF when Error Occurs
168
Checklist 201
Closing 119
Creating 117
Programming 116
Personal Computer
PC/FAX Switch 58
Personal Mailbox 13
Address 116
Closed Network (Rejecting
Unsolicited Faxes) 82
Communications Speed 67
Dial Tone Detection 54
Documents Blurry 79
Documents too Dark 79
Documents too Light 79
Echo Protection 67
Image Quality
Primary Number 24
Print
Cleaning Page 190
Changing Password 118
Number of 116
Type 116
Confidential Faxes 122
Face Up or Face Down
Copy Output Lever 16
Faxes Polled into Memory 146
Paper Jam 192
Phone Line, Machine doesn't answer
205
Resolution Key 21
Photos, Faxing 79
Physical Dimensions of Machine 213
Polling 13
Print Resolution 210
Received faxes won't print 207
Reports 160
Type of Original Key 21
Machine won't poll 205
Reception 145
Transmission 137
Explanation of Types 138
Feeder (Document Tray)
Polling 140
Activity Report 162
Message Confirmation Report
(MCF) 160
Sender ID on Transmitted Fax 152
Speed 210
Memory Polling 141
Memory Polling (Bulletin)
142
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Include Image on MCF 168
Incoming Ring 57
One-Touch Keys 24
Pauses 25
PBX Dial Prefix, Clearing 61
PBX Dial Prefix, Entering 61
Personal (Confidential) Mailboxes
116
Protocol
Facsimile Protocol 210
Pulse Dial
Pulse Dial Rate 153
Message Confirmation (MCF)
Report Options 168
No Paper Reception 87
No Toner Reception 87
PBX Line Access Digit 55
Power Failures 83
Pulse Dial Type 153
Pulse Make Ratio 153
Tone Key 21
Primary Number 24
Sender ID 49
PUNIT (Result Code) 171
Power Outage Report 83
Remote Diagnosis 150
Report Options 46
Setting Machine ID 49
Setting the Answering Mode 50
Shift Down Key 20
Shift Left Key 20
Shift Right Key 20
Shift Up Key 20
Purchasing Supplies 186
R
Stop Key 23
R_JAM (Result Code) 171
Real-Time Dialing 85
Receiving
Programming
Alphabet Keys 24
Alternate Number 24
Clear Key 21
Creating a Group 101
Date 48
Deleting Characters 24
Dial Parameter Settings 53
Enter Key 21
Space Key 25
Answering Machine 51
Confidential Faxes 13
Continuous Tone 58, 184
Dual Access 94
Fax and Telephone Calls 51
Faxes are distorted 206
Faxes won't print 207
Forwarding Mode [FWD] 52
Incoming Call Parameters 57
Incoming Options 46
Incoming Settings 53
Manual Reception 86
Memory Reception Mode [MEM]
52
Special character keys 25
Speed Dial Numbers 62, 66, 68
Collect Information 66
Stop Key 23
Symbols
Unique Key 21, 24, 68
Time 48
Tone Key 21
TSI/CSI 49
Unique Key 21
Hyphen Key 22
Incoming Call Parameter Settings
53
Language 48
Menu/Exit Key 21
Norwegian Characters
Unique Key 21, 24, 68, 69
One-Touch Keypad 24
Programming Functions
Deleting Characters 24
Programming Keys. See Control Panel
Keys: Location
Protective Sheet (for Image Drum) 33
User’s Manual
227
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No Paper Reception 87
No Toner Reception 87
PC Fax Mode [PC, optional] 52
Programming Incoming Settings
53
Remote Receive 57
to Memory 88
Relay Faxing 4, 127
Contact Number (Relay
Broadcast Report) 130
Destination Groups 134
Destination Numbers 134
Hub (Key Station) 127
Relay Broadcast Report
131, 135
Replacement
How to Obtain Replacement Parts
186
Image Drum 18
Toner Cartridge 18
Reports 13, 160
0000 Code 167, 168
Active Memory Files 89, 163
Activity Report 162
Audible Alarms 26
Unit won't receive 205
Reception Functions 12
Redial 85
Relay Password 134
Requirements 127
Redial Interval 54
Redial Key 22
Redial Tries 54
Relay Group Numbers 129
Relay Initiating Station 127
Using Your Machine as a 128
Relay Key Station (Hub) 127, 129
Printing the Relay Fax 136
Requirements 133
Automatically Generated 161
Broadcast Confirmation 164
Broadcast Entry Report 169
Codes 170
Rejecting Unsolicited Fax Messages 82
Closed Network 82
Relay
Communication Codes 171
Result Codes 170
Relay Broadcast
Using Your Machine as a 133
Relay Password 129
RELOAD DOCUMENT 86
Remote Diagnosis 150
Remote Mailboxes
Confidential Faxes 120
Remote Receive 57
Confidential Reception 122, 169
Configuration Report 148, 165
Function List 166
Group Directory Report 103, 165
List 161
Message Confirmation (MCF) 167
Doesn't print or doesn't print
correctly 207
Confirmation Report (Relay
Broadcast Report) 130
Initiating 132
Relay Broadcast Report 131
Relay Broadcast Report
Auto Dial 99 130
Contact Number 130
Contact Number Programming
130
Answering Machine 51
Image included on report 168
Options 168
Prints if errors occur 168
Power Outage 83, 91, 169
Printed from menu 161
228
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Printing 160
Speed 212
Width 212
Search
S
Relay Broadcast Report 130, 131
Program the Number 130
Report Options 46
Telephone Directory 12, 164
Unwanted 204
S_JAM (Result Code) 171
Safety
by Group Name 103
Group 104
One-Touch Keys 24
Search to Send a Fax 81
Speed Dial/Search Key 22
Emergency First Aid 30
Image Drum Handling 29
Installation 28
Resetting the Drum Counter 179
Resolution
Operation and Maintenance 29
Print 210
Toner
Second Panel
Resolution Key 21
Scanning 212
Set while Loading Documents 79
Transmission (TX) Mode Default
150
Handling 29
if swallowed 30
in the eyes 30
Accessing 26
Location 23
One-Touch Keys 26
Second Paper Tray
Setting the Size 60
Security 13
Inhaled Toner 30
Saving Money 4
Restrict Access 152
Restricted Access ID 157
Cancelling 158
Control Access to Your Machine 5
Passwords 5
Restrict Phone Numbers 5
Delayed Transmission 4
Relay Faxing 4
Closed Network 206
Confidential Faxes 115
Confidential Mailboxes 13
Setting 157
Using 158
Result Codes 170
Saving Time 6
Ring Response 154
Ringing, Incoming Ring 57
RX (Communication Code) 171
Auto Start 54
Dual Access 6
Help Button 6
Konica Web Site 6
Speed Dial Numbers 6
Scanning 212
Cleaning the Scanner Path 172
Gray Scale 212
Length 212
Resolution 212
User’s Manual
229
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Confidential Reception 13
Personal Mailboxes 13
Restrict Access 152
Restricted Access ID 157
Unsolicited Fax Messages 13
Using a 2-digit Speed Dial 80
Using a 3-digit Speed Dial 80
Using a One-Touch 80
Using an External Telephone 81
Using the Numeric Keypad 81
Using the Search Function 81
Service Function Settings 159
MYD/DMY 159
Spanish
Change the Language 59
Setting the Language 48
Speaker
Adjusting the Volume 59
Special character keys 25
Specifications 209
Coding Scheme 210
Communications 210
Consumables
Sender ID
Setting 49
Speed Access No. 23 152
Unique Key 21
Time/Date Print 159
TSI Print 159
Sending 80
Blank fax received 204
Broadcast Fax 105
Settings, Selecting 40
Shift Keys
Drum Yield 212
Toner Yield 212
Dial Options 46
Document Guidelines 76
General 76
Loading Documents 78
Multi-Location Message Confirma-
tion Report 168
Multiple Page Documents 77
Poor Quality Received Image 204
Relay Faxing 127
Down 20
Left 20
Right 20
Up 20
Dialing 209
Electrical 214
Environmental 214
Image Drum Yield 177
Memory 211
Shipping 31, 208
Signals
and 600 dpi TX 211
Installation Limitations 211
Optional 211
CNG Count 154
Distinctive Ring 155
Signal Tones 26
Standard 211
Single Location Message Confirma-
tion Report 168
Single Page Specifications 77
to a Single Location 80
Size
Modem Speed 210
Paper Handling 213
Automatic Document Feeder
213
Multiple Page Documents 77
Paper 60
Single Page Specifications 77
Sounds
Envelopes 213
Signal Tones 26
Space Key 25
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Manual Feeder 213
Single Sheets 213
Universal Tray 213
Alternate Telephone Number 66
and Closed Network 82
Chain Dialing 74
Start/Copy Key, Location 22
STOP (Result Code) 171
Stop Key, Location 23
Stopping a Transmission 86
Sunlight and Image Drum Exposure 29
Supplies 186
Physical Dimensions 213
Print Resolution 210
Print Speed 210
Creating a Chain Dial Number
74
Dialing a Chain Dial Number
74
Protocol 210
Symbols
Scanning 212
Toner Cartridge Yield 173
Transmission Speed 210
Plus Key 25
Clearing 73
Communication Speed 67
Dialing 12
Echo Protection 67
Group 65, 104
Keys don't work 204
Name 66
Unique Key 21, 24, 68
T
Speed
T/F Mode 51
T/F Timer Prg. 154
TAD Mode 51
Instant Dial 151
Modem 210
Print 210
Answering Machine 38
Scanning 212
Transmission 210
Speed Access
Numeric Keypad 22, 68
One-Touch
Dial Options 46
Accessing 64
ID/Password Programming 45
Incoming Options 46
LAN Options 47
Machine Settings 45
Numbers, Types 44
Numeric Keypad 22
Report Options 46
One-Touch Keypad 69
Primary Telephone Number 66
Programming 66, 68, 71
Collect Information 66
Speed Dial Numbers 62
Speed Dial/Search Key 22
Types of Speed Dial Numbers 63
Speed Dial
Stacking
Face Up / Face Down 97
Standby
2-Digit 65
3-Digit 65
Menu/Exit Key 21
Standby Mode 196
User’s Manual
231
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TEL Jack 1 17
TEL Jack 2 17
TEL Mode 51
Manual Reception 86
Unit doesn't switch 206
Telephone
External
Installation 37
Deleting Characters 24
Dial Prefix 56
Dial Settings 53
Forwarding Mode [FWD] 52
Numeric Keypad 22
Primary Number 24, 66
Programming Dial Settings 53
Redial Key 22
Temperature Specifications 214
Time
Setting 48
Setting for Delayed Fax 205
Timing
Ring Response 154
T/F Timer Prg. 154
Tone (MF) Duration 55
Tone Key 21
Tone/Plus (MF/DP) 55
Toner
Real-Time Dialing 85
Using to Send a Fax 81
Telephone Answering Device Mode
[TAD] 51
Telephone Directory 164
Speed Dial/Search Key 22
Telephone Line
Sender ID 49
TSI/CSI 49
Telephone/Fax Mode [T/F] 51
Telephone and Answering Machine
External
Installation 38
Connection 36
Dial Prefix 56
Distinctive Ring 155
Hook Key 22
Line Jack 17
PBX 55
Poor Conditions (ECM
Function) 152
TEL Jack 1 17
TEL Jack 2 17
Variations by Country 56
Telephone Number
Alternate Number 24, 66
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Cleaning 29
Emergency First Aid 30
Handling 29
In the eyes 30
Inhaled 30
Fax vs. Batch 107
Dial Settings, Programming 53
Display Messages 84
Dual Access 93
U
Umlaut Characters, use Unique Key 24
Unique
Fax forwarding 13
Characters 21
Installation 34
Location 18
Functions 12
Options 46
Unique Key 21, 24
Unpacking
No Toner Reception 87
Replacement 173
Swallowed 30
Toner Low
Priority Transmission 114
Speed 210
Start/Copy Key 22
Stop Key 23
Stopping 86
Transmission (TX) Mode Default
150
Transmission Rate 12
Missing Items 31
Unsolicited Faxes 82, 206
Closed Network 82
Unwanted Faxes 206
Uppercase (Caps Key) 25
User Language, Changing 59
No Toner Reception 87
Yield 173, 212
Toner Emergency First Aid 30
Touch Tone
MF 55
Transmit
Transmission
Broadcast Fax 105
Delayed 107
Group vs. Broadcast 98
TSI/CSI
Batch 110
Didn't work 205
Fax 107
Hyphen Key 22
Numbers 22
Setting 49
TX (Communication Code) 171
Type of Original Key, Location 21
User’s Manual
233
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V
Ventilation
Installing the Machine 30
Voice Request
Machine disconnects before it
answers 205
Volume
Buzzer Adjustments 59
Speaker Adjustments 59
W
Warranty
LED Printhead (Location)
Location 18
Width, Scanning 212
234
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