Xerox Phaser 8510 User Manual

Phaser® 8510/8560MFP  
multifunction product  
User Guide  
Guide d’utilisation  
Guida dell'utente  
Benutzerhandbuch  
Guía del usuario  
Guia do Usuário  
Gebruikershandleiding  
Användarhandbok  
Betjeningsvejledning  
Εγχειρίδιο χρήστη  
www.xerox.com/support  
Contents  
Phaser® 8510/8560MFP Multifunction Product  
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Contents  
Phaser® 8510/8560MFP Multifunction Product  
ii  
Contents  
Phaser® 8510/8560MFP Multifunction Product  
iii  
Contents  
Phaser® 8510/8560MFP Multifunction Product  
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Contents  
Phaser® 8510/8560MFP Multifunction Product  
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Contents  
Phaser® 8510/8560MFP Multifunction Product  
vi  
System Features  
This chapter includes:  
Phaser® 8510/8560MFP Multifunction Product  
1-1  
 
Parts of the System  
Parts of the System  
This section includes:  
Front View  
Phaser 8510MFP/D Product and  
All Phaser 8560MFP Products  
Phaser 8510MFP/N Product  
9
1
8
7
6
5
4
10  
11  
3
2
12  
1
8560-134  
8560-001  
1. Tray 4 (optional)  
2. Tray 3 (optional)  
3. Tray 2  
1. Document cover  
4. Tray 1  
5. Output tray  
6. Exit cover  
7. Control panel  
8. Document feeder  
9. Duplex automatic document feeder  
10. Interface cover  
11. Side door  
12. Front cover release  
Phaser® 8510/8560MFP Multifunction Product  
1-2  
       
Parts of the System  
Side View  
1. Maintenance kit  
1
3
4
2
2. Waste tray  
3. Power cord connection  
4. Power switch  
5
6
7
8
9
5. Scanner cable connection  
6. USB connection  
7. RJ-11 fax modem connection  
8. Configuration card  
9. Ethernet 10/100 Base-Tx connection  
8560-002  
Back View  
Phaser 8560MFP Products  
Phaser 8510MFP Products  
2
1
1
3
8560-003  
8560-135  
1. Hard drive  
2. RAM slots  
3. Stabilizer  
1. Flash memory  
Phaser® 8510/8560MFP Multifunction Product  
1-3  
       
Parts of the System  
Open View  
1. Long paper extension  
2. Short paper stop  
3. Exit cover  
5
4. Ink cover  
5. Scanhead transportation lock  
4
3
2
1
8560-004  
Phaser® 8510/8560MFP Multifunction Product  
1-4  
   
System Configurations  
System Configurations  
This section includes:  
Standard Features  
Your Phaser 8510/8560MFP Multifunction Product offers many standard features to meet  
your office needs.  
Maximum print speed (pages per minute) based on letter-size plain paper:  
Phaser 8510MFP Products  
Phaser 8560MFP Products  
PostScript Print-Quality Modes  
PostScript Print-Quality Modes  
Fast Color: 24 ppm  
Enhanced: 12 ppm  
Fast Color: 30 ppm  
Standard: 24 ppm  
PCL Print-Quality Modes  
Enhanced: 16 ppm  
600 x 300 dpi: 13 ppm  
600 x 600 dpi: 6 ppm  
High-Resolution/Photo: 10 ppm  
PCL Print-Quality Modes  
600 x 300 dpi: 16 ppm  
600 x 600 dpi: 8 ppm  
First-page-out speed (pages per minute): 8 seconds for color prints, 15 seconds for color  
copies  
Copy, print, scan, fax capabilities  
Fonts: PostScript and PCL  
Trays: Tray 1 and Tray 2  
Connection: USB, Ethernet 10/100 Base-Tx  
See also:  
Phaser® 8510/8560MFP Multifunction Product  
1-5  
         
System Configurations  
Available Configurations  
Standard System Configurations  
8510MFP/N  
8510MFP/D 8560MFP/D  
8560MFP/T  
8560MFP/X  
Memory  
512 MB  
512 MB  
512 MB  
512 MB  
1 GB  
(2x512)  
Hard Drive  
No  
Yes  
No  
No  
Yes  
Yes  
Yes  
No  
Yes  
No  
Yes  
No  
Flash Memory  
Automatic 2-Sided  
Printing  
Yes  
Yes  
Yes  
Duplex Automatic  
Document Feeder  
No  
Yes  
Yes  
Yes  
Yes  
Yes  
Yes  
Yes  
525-Sheet Feeder  
(Tray 3)  
Optional*  
Optional*  
Optional*  
Optional*  
Optional*  
Optional*  
525-Sheet Feeder  
(Tray 4)  
Optional*  
System cart  
Copy  
Optional*  
Yes  
Optional*  
Yes  
Optional*  
Yes  
Yes  
Yes  
Yes  
Yes  
Yes  
Yes  
Scan to PC or  
Yes  
Yes  
Yes  
Macintosh computer  
Scan to Email  
Yes  
No  
Yes  
No  
Yes  
Yes  
Yes  
Yes  
Yes  
Yes  
Scan to System Hard  
Drive  
Fax  
Yes  
Yes  
Yes  
Yes  
Yes  
* This option can be purchased separately for this configuration.  
Phaser® 8510/8560MFP Multifunction Product  
1-6  
   
System Configurations  
Options  
You can order additional trays, and memory if these items are not standard on your system.  
Print the Configuration page to see which options are installed on your system. To print the  
Configuration page, see Information Pages on page 1-12.  
Additional Trays  
525-Sheet Feeder (Tray 3)  
525-Sheet Feeder (Tray 4)  
Memory  
RAM memory cards: 256 MB and 512 MB (up to a total of 1 GB)  
Upgrade  
The Phaser 8510MFP/N to Phaser 8510MFP/D upgrade kit contains the duplex automatic  
document feeder and a configuration card. To order the upgrade kit, contact your local reseller  
Accessory  
The system cart is the only accessory for the Phaser 8510/8560MFP product. For more  
information on accessories, go to www.xerox.com/office/8510_8560supplies.  
Printer and Scan Drivers  
To access all your system’s features, install the printer and scan drivers from the Software and  
Documentation CD-ROM or the driver website at www.xerox.com/drivers.  
Printer drivers enable your computer and system to communicate and provide access to  
your system features. Xerox makes printer driver installation easy with its Walk-Up  
Technology.  
Scan drivers enable you to scan images directly to your personal computer and place  
scanned images directly into an application.  
Phaser® 8510/8560MFP Multifunction Product  
1-7  
                   
Control Panel  
Control Panel  
This section includes:  
Control Panel Features  
The control panel:  
Displays the system’s operating status (for example, Printing, Ready to Print), system  
errors, and warnings.  
Prompts you to load paper, order and replace supplies, and clear jams.  
Enables you to access tools and information pages to help resolve problems.  
Enables you to change system and network settings.  
Control Panel Layout  
The control panel is divided into three major areas.  
8560-097  
Left side  
Middle  
Right side  
Copying, scanning, and faxing  
function buttons and LEDs  
Function buttons, graphic display Fax function buttons, numeric  
screen, mode buttons, menu  
navigation buttons, and status  
LED  
keypad, Clear All, Stop, and  
Start buttons  
Phaser® 8510/8560MFP Multifunction Product  
1-8  
             
Control Panel  
Left Side of the Control Panel  
Reduce  
Enlarge  
2 Sided Lighten  
Darken  
Output  
Quality  
Document  
Type  
Color  
Mode  
9
8
7
1
2
3
4
5
6
8560-007  
The left side of the control panel contains the  
4. 2-Sided button and LEDs  
following copy, scan, and fax function buttons and  
LEDs. A lighted LED indicates the current  
selection.  
Press the 2-Sided button to select either one-  
or 2-sided for the original and one- or 2-sided  
for the output.  
1. Color Mode button and LEDs  
5. Lighten/Darken button and LEDs  
Press the Color Mode button to select black  
and white or color for your copy or scan job.  
Press the Lighten/Darken button to select a  
setting for your copy, scan, or fax job.  
2. Document Type button and LEDs  
6. Reduce/Enlarge button and LEDs  
Press the Document Type button to select the  
type of document for your copy or scan job:  
photo, graphic, mixed (text and graphics), text  
only.  
Press the Reduce/Enlarge button to select  
reduce/enlarge percentage options for your  
output: 25, 50, 100, 150, 200, 400.  
7. Reduce/Enlarge Down Arrow button  
3. Output Quality button and LEDs (copy only)  
Press the Down Arrow button to reduce the  
percentage in one percent increments.  
Press the Output Quality button to select the  
output quality mode for the copy job: fast color,  
standard, enhanced, and  
8. Reduce/Enlarge Up Arrow button  
Press the Up Arrow button to increase the  
percentage in one percent increments.  
high-resolution/photo.  
9. Reduce/Enlarge Percentage LED  
The LED displays the percentage selected.  
See also:  
Phaser® 8510/8560MFP Multifunction Product  
1-9  
 
Control Panel  
Middle of the Control Panel  
1
2
3
4
5
Copy  
Scan  
Print  
Fax  
System  
6
Ready to Copy  
1
Paper Supply...  
Reduce/Enlarge...  
Lighten/Darken...  
Original Size...  
2: Letter 8.5X11  
100%  
0
Tray/Auto  
12  
11  
10  
9
8
7
8560-006  
1. Copy button  
7. OK () button  
Press to view the Copy menu on the display  
screen.  
Press to accept the setting selected.  
8. Down Arrow button  
2. Scan button  
Press to scroll down through menu options.  
9. Up Arrow button  
Press to view the Scan menu on the display  
screen.  
Press to scroll up through menu options.  
10. Back button  
3. Print button  
Press to view the Print menu on the display  
screen.  
Press to return to the previous menu.  
11. Graphic display screen indicates status  
4. Fax button  
messages and menus.  
Press to view the Fax menu on the display  
screen.  
12. Status indicator LED:  
Green: System is ready to print, copy, scan, or  
fax.  
5. System button  
Press to view the System Setup menu on  
the display screen.  
Yellow: Warning condition, system continues  
to print, copy, scan or fax.  
6. Help (?) button  
Red: Startup sequence or error condition  
exists for the current function.  
Press to read a help message explaining the  
menu or message that appears on the display  
screen.  
Blinking: System is busy or warming up.  
Phaser® 8510/8560MFP Multifunction Product  
1-10  
 
Control Panel  
Right Side of the Control Panel  
8
7
6
5
,
Speed  
Dial  
Send  
List  
Delay  
Send  
Pause  
4
3
2
A B C 2  
#
= : ( ) , ! / *  
1
8560-008  
1. Alphanumeric keys  
5. Pause button  
Press each alphanumeric key several times  
to cycle through numbers and letters.  
Press to enter pauses (represented by  
commas) in fax numbers.  
Press the * and # keys several times to  
cycle through characters when using  
speed dial.  
6. Delayed Send button  
Press to select a later time for sending your  
fax.  
The cursor advances after one second.  
2. Start button  
7. Send List button  
Press to view or add a fax telephone number,  
an individual, or group speed dial numbers.  
Press to start a copy, scan, or fax job.  
3. Stop button  
8. Speed Dial button  
Press to interrupt print, copy, scan, or fax jobs.  
To cancel the job, follow the instructions  
indicated on the graphic display.  
Press to access directories of group or  
individual fax telephone numbers.  
4. Clear All button  
Press once to return to the default main menu.  
All job settings are reset to default.  
Phaser® 8510/8560MFP Multifunction Product  
1-11  
 
Control Panel  
Information Pages  
Your system comes with a set of information pages to help you obtain the best results from  
your system. Access these pages from the control panel. Print the Menu Map to see where  
these information pages are located in the control panel menu structure.  
Note: This print icon appears before the titles of information pages that can  
be printed. When the information page is highlighted on the control panel,  
press the OK button to print that page.  
For example, to print the Configuration page, which displays current information about your  
system, do the following:  
1. On the control panel, press the System button.  
2. Select Information, and then press the OK button.  
3. Select Information Pages, and then press the OK button.  
4. Select Configuration Page, and then press the OK button to print.  
Note: You can also print the Configuration page from CentreWare IS and from the printer  
driver.  
Menu Map  
The Menu Map helps you navigate the control panel menus. To print the Menu Map:  
1. On the control panel, press the System button.  
2. Select Information, and then press the OK button.  
3. Select Menu Map, and then press the OK button to print.  
Note: Print the Menu Map to see other information pages available for printing.  
Sample Pages  
Your system comes with a set of sample pages that demonstrate different printer functions.  
To print sample pages:  
1. On the control panel, press the System button.  
2. Select Information, and then press the OK button.  
3. Select Sample Pages, and then press the OK button.  
4. Select the desired sample page, and then press the OK button to print.  
Phaser® 8510/8560MFP Multifunction Product  
1-12  
           
Control Panel  
Color Sampler Pages  
The color sampler pages are designed to help you select colors to use in your print jobs. Each  
sampler page lists either the percentages of cyan, magenta, yellow, and black that are used, or  
the amounts (from 0 to 255) of red, green, and blue that are used.  
Note: Before you print the sampler pages, select the appropriate default print-quality mode  
and color correction for your print job on the control panel.  
To print the color sampler pages:  
1. On the control panel, press the System button.  
2. Select Information, and then press the OK button.  
3. Select Sample Pages, and then press the OK button.  
4. Select either CMYK Sampler Pages or RGB Sampler Pages, and then press the  
OK button to print.  
See also:  
Advanced Features Guide at www.xerox.com/office/8510_8560support  
Phaser® 8510/8560MFP Multifunction Product  
1-13  
 
More Information  
More Information  
This section includes:  
Obtain information regarding your system and its capabilities from the following sources.  
Resources  
Information  
Source  
Installation Guide*  
Packaged with system  
Quick Use Guide*  
Packaged with system  
User Guide (PDF)*  
Software and Documentation CD-ROM  
Advanced Features Guide (PDF)  
Quick Start Tutorials  
Video Tutorials  
Recommended Media List  
Printer Management Tools  
Knowledge Base  
PhaserSMART  
Technical Support  
Control panel Help (?) button  
Information about menu selection or error  
messages on control panel  
Information pages  
Control panel menu  
* Also available on the Support website.  
Phaser® 8510/8560MFP Multifunction Product  
1-14  
       
More Information  
Xerox Support Centre  
The Xerox Support Centre is a utility that is installed during printer driver installation. It is  
available for systems with Windows 2000 and later or Mac OS X, version 10.2 and higher.  
The Xerox Support Centre icon appears on the desktop for Windows systems or is placed in  
the Mac OS X dock. It provides a central location for accessing the following information:  
User manuals and video tutorials  
Solutions to troubleshooting problems  
Printer and supplies status  
Supplies ordering and recycling  
Answers to frequently asked questions  
Default printer driver settings (Windows only)  
To start the Xerox Support Centre utility:  
1. Select one of the following options:  
Windows: Double-click the Xerox Support Centre icon  
on your desktop.  
Macintosh: Click the Xerox Support Centre icon in the  
dock.  
2. Select your printer from the Select Printer drop-down list.  
See also:  
Using the Xerox Support Centre tutorial at www.xerox.com/office/8510_8560support  
Note: If you have a USB connection, some of the status information is not available. You  
must have an Internet connection to view manuals and videos on the website.  
Phaser® 8510/8560MFP Multifunction Product  
1-15  
     
Network Basics  
This chapter includes:  
This chapter provides basic information about setting up and connecting to your system.  
See also:  
Advanced Features Guide at www.xerox.com/office/8510_8560support  
Phaser® 8510/8560MFP Multifunction Product  
2-1  
 
Overview of Network Setup and Configuration  
Overview of Network Setup and Configuration  
To set up and configure the network:  
1. Turn on the system and the computer.  
2. Connect the system to the network using the recommended hardware and cables.  
3. Configure the system’s network address, which is required to identify the system on the  
network.  
Windows operating systems: Run the Installer on the Software and Documentation  
CD-ROM to automatically set the system’s IP address if the system is connected to an  
established TCP/IP network. You can also manually set the printer’s IP address on the  
control panel. Once the IP address is set, continue the installation procedure to install  
the driver software.  
Macintosh systems: Manually set the system’s network address (for TCP/IP) on the  
control panel. Install the driver software on the computer from the Software and  
Documentation CD-ROM.  
Note: For information on driver installation, see the section in this chapter for the specific  
operating system you are using.  
If the Software and Documentation CD-ROM is not available, you can download the latest  
driver from www.xerox.com/drivers.  
See also:  
Advanced Features Guide at www.xerox.com/office/8510_8560support  
Phaser® 8510/8560MFP Multifunction Product  
2-2  
   
Setting Up the Network  
Setting Up the Network  
This section includes:  
Choosing a Connection Method  
Connect the system via Ethernet or USB. A USB connection is a direct connection and not  
used for networking. An Ethernet connection is used for networking. Hardware and cabling  
requirements vary for the different connection methods. Cabling and hardware are generally  
not included with your system and must be purchased separately.  
Connecting via USB  
If you are connecting to one computer, a USB connection offers fast data speeds. However, a  
USB connection is not as fast as an Ethernet connection. To use USB, PC users must have  
Microsoft Windows 98 SE, Windows 2000, or Windows XP. Macintosh users must use  
Mac OS 9.x and higher.  
USB Connection  
A USB connection requires a standard A/B USB cable. This cable is not included with your  
system and must be purchased separately. Verify that you are using the correct USB cable for  
your connection.  
1. Connect one end of the USB cable to the system and turn it on.  
2. Connect the other end of the USB cable to the computer.  
See also:  
Connecting via Ethernet (Recommended)  
Ethernet can be used for one or more computers. It supports many printers and systems on an  
Ethernet network. An Ethernet connection is recommended because it is faster than a USB  
connection. It also allows you direct access to CentreWare Internet Services (IS).  
CentreWare IS provides a simple interface that enables you to manage, configure, and monitor  
networked printers from your desktop using an embedded web server. For complete  
information about CentreWare IS, click the Help button in CentreWare IS to go to the  
CentreWare IS Online Help.  
Phaser® 8510/8560MFP Multifunction Product  
2-3  
               
Setting Up the Network  
Network Connection  
Depending on your particular setup, the following hardware and cabling is required for  
Ethernet.  
If you are connecting to one computer, an Ethernet RJ-45 crossover cable is required.  
If you are connecting to one or more computers with a hub, an Ethernet hub and two  
twisted-pair (category 5/RJ-45) cables are required.  
If you are connecting to one or more computers using a cable or DSL router, a cable or  
DSL router and two or more twisted-pair (category 5/RJ-45) cables are required. (One  
cable for each device.)  
If you are connecting to one or more computers with a hub, connect the computer to the  
hub with one cable, and then connect the system to the hub with the second cable. Connect  
to any port on the hub except the uplink port.  
TCP/IP and EtherTalk are the most common protocols used with Ethernet. To print using a  
TCP/IP protocol, each computer and system requires a unique IP address.  
See also:  
Phaser® 8510/8560MFP Multifunction Product  
2-4  
 
Configuring the Network Address  
Configuring the Network Address  
This section includes:  
TCP/IP and IP Addresses  
If your computer is on a large network, contact your network administrator for the appropriate  
TCP/IP addresses and additional configuration information.  
If you are creating your own small Local Area Network or connecting the system directly to  
your computer using Ethernet, follow the procedure for automatically setting the system’s  
Internet Protocol (IP) address.  
PCs and systems primarily use TCP/IP protocols to communicate over an Ethernet network.  
With TCP/IP protocols, each system and computer must have a unique IP address. It is  
important that the addresses are similar, but not the same; only the last digit needs to be  
different. For example, your system can have the address 192.168.1.2 while your computer has  
the address 192.168.1.3. Another device can have the address 192.168.1.4.  
Generally, Macintosh computers use either TCP/IP or the EtherTalk protocol to talk to a  
networked printer. For Mac OS X systems, TCP/IP is preferred. Unlike TCP/IP, however,  
EtherTalk does not require systems or computers to have IP addresses.  
Many networks have a Dynamic Host Configuration Protocol (DHCP) server. A DHCP server  
automatically programs an IP address into every PC and system on the network that is  
configured to use DHCP. A DHCP server is built into most cable and DSL routers. If you use a  
cable or DSL router, see your router’s documentation for information on IP addressing.  
See also:  
Automatically Setting the System’s IP Address  
If the system is connected to a small established TCP/IP network without a DHCP server, use  
the installer on the Software and Documentation CD-ROM to detect or assign an IP address to  
your system. For further instructions, insert the Software and Documentation CD-ROM into  
your system’s CD-ROM drive. After the Installer launches, follow the prompts for installation.  
Note: For the automatic Installer to function, the system must be connected to an established  
TCP/IP network.  
Phaser® 8510/8560MFP Multifunction Product  
2-5  
           
Configuring the Network Address  
Dynamic Methods of Setting the System’s IP Address  
Set the system’s IP address using any of the following methods. DHCP is enabled by default  
on all Phaser printers.  
DHCP  
CentreWare IS  
AutoIP  
Information Required for Manual IP Addressing  
Information  
Comments  
Internet Protocol (IP) address of the system  
Format is xxx.xxx.xxx.xxx, where xxx represents  
a decimal number from 0–255.  
Network Mask  
If you are unsure, leave this blank; the system  
chooses an appropriate mask.  
Default Router/Gateway address  
Router address is required to communicate with  
the host device from anywhere other than the  
local network segment.  
Enabling DHCP on the System  
Verify that the system DHCP protocol is enabled by setting the control panel or by using  
CentreWare IS. DHCP is enabled by default.  
Note: To determine the system’s IP address, select System Identification. On the control  
panel, press the System button, select Information, press the OK button, select System  
Identification, and then press the OK button to view the system’s IP address.  
See also:  
Phaser® 8510/8560MFP Multifunction Product  
2-6  
     
Configuring the Network Address  
Changing or Modifying the IP Address Using CentreWare IS  
CentreWare IS provides a simple interface that enables you to manage, configure, and monitor  
networked systems from your desktop using an embedded web server. For complete  
information about CentreWare IS, click the Help button in CentreWare IS to go to the  
CentreWare IS Online Help.  
After setting the system’s IP address, you can modify TCP/IP settings using CentreWare IS.  
1. Launch your web browser.  
2. Enter the system’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).  
3. Click Properties.  
4. Select the Protocols folder on the left sidebar.  
5. Select TCP/IP.  
6. Enter or modify the settings, and then click Save Changes at the bottom of the page.  
Using Host Names with the Domain Name Service (DNS)  
The system supports DNS through an embedded DNS resolver. The DNS resolver protocol  
communicates with one or more DNS servers to resolve the IP address for a given host name  
or the host name for a given IP address.  
To use an IP host name for the system, the system administrator must configure one or more  
DNS servers and a local DNS domain name space database. To set up the printer for DNS,  
supply a maximum of two DNS name server IP addresses.  
Phaser® 8510/8560MFP Multifunction Product  
2-7  
   
Configuring the Network Address  
Dynamic Domain Name Service (DDNS)  
The system supports Dynamic DNS through DHCP. You must have DHCP enabled on the  
system for DDNS to function. Your network’s DHCP server must also support Dynamic DNS  
updates through option 12 or option 81 support. See your network administrator for details.  
1. Launch your web browser.  
2. Enter the system’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).  
3. Select Properties.  
4. Select the Protocols folder on the left sidebar.  
5. Select TCP/IP.  
6. In the BOOTP/DHCP Settings section, set the BOOTP/DHCP option to ON.  
7. To enable DDNS, enter the following DDNS/WINS settings information:  
DDNS: Set to ON.  
Release Host Name: Set to NO.  
DDNS/WINS Name: Use the default name provided by Xerox or enter another name.  
Primary WINS Server (optional)  
Secondary WINS Server (optional)  
8. Click Save Changes when you are finished entering the settings.  
Phaser® 8510/8560MFP Multifunction Product  
2-8  
Configuring the Network Address  
Manually Setting the System’s IP Address  
Note: Verify that your computer has a properly configured IP address for your network.  
Contact your network administrator for more information.  
If you are on a network without a DNS server, or in an environment where the network  
administrator assigns system IP addresses, you can use this method to manually set the IP  
address. Manually setting the IP address overrides DHCP and AutoIP. Alternatively, if you are  
in a small office with a single PC and use a dialup modem connection, you can manually set  
the IP address.  
1. On the control panel, press the System button.  
2. Select Connection Setup, and then press the OK button.  
3. Select Network Setup, and then press the OK button.  
4. Select TCP/IP Setup, and then press the OK button.  
5. Select DHCP/BOOTP, select Off, and then press the OK button.  
6. Select TCP/IP Address, and then press the OK button.  
7. Enter the system’s IP address, and then press the OK button.  
See also:  
Advanced Features Guide at www.xerox.com/office/8510_8560support  
Phaser® 8510/8560MFP Multifunction Product  
2-9  
   
Installing the System Drivers  
Installing the System Drivers  
This section includes:  
Available Drivers  
To access special printing options, use a Xerox printer driver.  
Xerox provides drivers for a variety of page description languages and operating systems. The  
following printer drivers are available:  
Printer Driver  
Source*  
Description  
Windows PostScript Driver  
CD-ROM and  
Web  
The PostScript driver is recommended to take  
full advantage of your system's custom  
features and genuine Adobe® PostScript®.  
(Default printer driver)  
PCL Driver  
Web only  
Web only  
The Printer Command Language driver can  
be used for applications requiring PCL.  
Note: For Windows 2000 and Windows XP  
only.  
Xerox Walk-Up Printing Driver  
(Windows)  
This driver enables printing from a PC to any  
Xerox PostScript-enabled printer. This is  
especially helpful for mobile professionals  
who travel to multiple locations and need to  
print to different printers.  
Macintosh OS 9.x Driver  
CD-ROM and  
Web  
This driver enables printing from a Mac OS  
9.x operating system.  
Mac OS X (version 10.2 and  
higher) Driver  
CD-ROM and  
Web  
This driver enables printing from a Mac OS X  
(version 10.2 and higher) operating system.  
UNIX Driver  
Web only  
This driver enables printing from a UNIX  
operating system.  
* Go to www.xerox.com/drivers for the latest printer drivers.  
Note: For information about scan driver installation, see the Scanning chapter.  
Phaser® 8510/8560MFP Multifunction Product  
2-10  
       
Installing the System Drivers  
Windows 98 SE or Later and Windows 2000 or Later  
To install the printer driver from the Software and Documentation CD-ROM:  
1. Insert the CD-ROM into the computer’s CD-ROM drive. If the installer does not launch,  
do the following:  
a. Click Start, and then click Run.  
b. In the Run window, type: <CD drive>:\INSTALL.EXE.  
2. Select your desired language from the list.  
3. Select Install Printer Driver.  
4. Select the installation method you want to use, and then follow the onscreen instructions.  
See also:  
Advanced Features Guide at www.xerox.com/office/8510_8560support  
Macintosh OS 9.x  
USB  
A USB-connected system does not display in the Chooser. To create a desktop USB system:  
1. Insert the Software and Documentation CD-ROM into the CD-ROM drive.  
2. Use the Desktop Printer Utility to create a desktop USB system. The utility is located in  
the PhaserTools folder that is created during the software installation.  
See also:  
Advanced Features Guide at www.xerox.com/office/8510_8560support  
Phaser® 8510/8560MFP Multifunction Product  
2-11  
       
Installing the System Drivers  
EtherTalk  
Note: If you use EtherTalk, Macintosh computers do not require IP addresses.  
Follow these steps to install the printer driver:  
1. Open the AppleTalk Control Panel.  
2. Verify that the Ethernet port is the selected network port.  
3. Double-click the installer on the Software and Documentation CD-ROM to install the  
printer driver.  
4. Open the Chooser, and then click the LaserWriter driver.  
5. From the right column of the Chooser, select the system, and then click Create to create  
the desktop system.  
Macintosh OS X, Version 10.2 and Higher  
Set up your system using Bonjour (Rendezvous), create a desktop USB connection, or use an  
LPD/LPR connection for Macintosh OS X, versions 10.2 and higher.  
Macintosh OS X, Version 10.2 and 10.3  
To install the printer driver from the Software and Documentation CD-ROM:  
1. Insert the CD-ROM into the CD-ROM drive and select the VISE installer to install the  
printer software.  
2. When installation is complete, select one of the following options:  
Open the Print Center utility for Mac OS X, version 10.2.x.  
Open the Printer Setup Utility for Mac OS X, version 10.3.x.  
Note: To locate utilities on the Macintosh hard drive, open the Applications folder, and  
then open the Utilities folder.  
3. Confirm that the first drop-down menu is set to Bonjour (Rendezvous).  
4. Select the system in the window.  
5. Select Xerox from the list of manufacturers in the lower drop-down menu.  
6. Select the appropriate system model from the list of available devices.  
7. Click the Add button.  
See also:  
Advanced Features Guide at www.xerox.com/office/8510_8560support  
Phaser® 8510/8560MFP Multifunction Product  
2-12  
   
Installing the System Drivers  
USB Connection  
To install the printer driver from the Software and Documentation CD-ROM:  
1. Insert the CD-ROM into the CD-ROM drive.  
Open the Print Center utility for Mac OS X, version 10.2.x.  
Open the Printer Setup Utility for Mac OS X, version 10.3.x.  
Note: To locate utilities on the Macintosh hard drive, open the Applications folder, and  
then open the Utilities folder.  
2. Click the Add button.  
3. Select USB from the drop-down menu.  
4. Select the system in the window.  
5. Select Xerox from the manufacturers in the drop-down menu.  
6. Select the appropriate system configuration from the list of available printers.  
7. Click the Add button.  
LPD/LPR Connection  
To install the printer driver from the Software and Documentation CD-ROM:  
1. Insert the CD-ROM into the CD-ROM drive and select the VISE installer to install the  
printer software.  
2. Once installation is complete, select one of the following options:  
Open the Print Center utility for Mac OS X, version 10.2.x.  
Open the Printer Setup Utility for Mac OS X, version 10.3.x.  
Note: To locate utilities on the Macintosh hard drive, open the Applications folder, and  
then open the Utilities folder.  
3. Click the Add button.  
4. Select one of the following options:  
Mac OS X, Version 10.2: Select IP Printing from the pull-down menu. Enter the  
system’s IP address in the Printer Address field. Select Xerox from the Printer  
Model pull-down menu, and then select the corresponding PPD file. Click the Add  
button. The system is added to the list.  
Mac OS X, Version 10.3: Select IP Printing from the first pull-down menu. Select  
LPD/LPR from the second pull-down menu. Enter the system’s IP address in the  
Printer Address field. Verify that the Queue Name field is blank. Select Xerox from  
the Printer Model pull-down menu, and then select the corresponding PPD file. Click  
the Add button. The system is added to the list.  
Phaser® 8510/8560MFP Multifunction Product  
2-13  
Installing the System Drivers  
Macintosh OS X, Version 10.4  
Bonjour Connection  
To install the printer driver from the Software and Documentation CD-ROM:  
1. Insert the CD-ROM into the CD-ROM drive.  
2. Open the Printer Setup Utility.  
Note: To locate utilities on the Macintosh hard drive, open the Applications folder, and  
then open the Utilities folder.  
3. Click the Add button.  
4. Select the Default Browser in the Printer Browser.  
5. Select the Bonjour system in the list of available systems. If the Printer Browser:  
Selects the appropriate system from the Print Using drop-down list, go to Step 8.  
Does not select the appropriate system from the Print Using drop-down list, go to  
Step 6.  
6. Select Xerox from the list of manufacturers in the lower drop-down menu.  
7. Select the appropriate system from the list of available systems.  
8. Click the Add button.  
USB Connection  
To install the printer driver from the Software and Documentation CD-ROM:  
1. Insert the CD-ROM into the CD-ROM drive.  
2. Open the Printer Setup Utility.  
Note: To locate utilities on the Macintosh hard drive, open the Applications folder, and  
then open the Utilities folder.  
3. Click the Add button.  
4. Select the Default Browser in the upper left corner of the Printer Browser.  
5. Select the USB-connected system in the window. The Printer Browser selects the  
appropriate system configuration in the Print Using drop-down list.  
If the appropriate system configuration is selected, proceed to Step 8.  
If the appropriate system configuration is not selected, proceed to Step 6.  
6. Select Xerox from the manufacturers in the drop-down menu.  
7. Select the appropriate system configuration from the list of available systems.  
8. Click the Add button. The system is displayed as an available system in the Printer Setup  
Utility.  
Phaser® 8510/8560MFP Multifunction Product  
2-14  
Installing the System Drivers  
LPD Connection  
To install the printer driver from the Software and Documentation CD-ROM:  
1. Insert the CD-ROM into the CD-ROM drive and select the VISE installer to install the  
printer software.  
2. Once installation is complete, open the Printer Setup Utility.  
Note: To locate utilities on the Macintosh hard drive, open the Applications folder, and  
then open the Utilities folder.  
3. Click the Add button.  
4. Select IP Printer from the upper left corner of the Printer Browser.  
5. Select LPD from the pull-down menu.  
6. Enter the system’s IP address in the Address field.  
7. Click the Add button. The system is added to the list.  
Phaser® 8510/8560MFP Multifunction Product  
2-15  
Overview of Basic Steps  
Overview of Basic Steps  
1. Load paper in the tray.  
2. If you are prompted by the control panel, either confirm the paper type and size or change  
it as required.  
3. From the software application, access the Print dialog box, and then select printing  
options in the printer driver.  
4. Send the job to the system from the software application’s Print dialog box.  
See also:  
Phaser® 8510/8560MFP Multifunction Product  
3-2  
   
Supported Paper and Media  
Supported Paper and Media  
This section includes:  
Your system is designed to be used with a variety of paper types. Follow the guidelines in this  
section to ensure the best print quality and to avoid jams.  
For best results, use Xerox printing media specified for your Phaser 8510/8560MFP product.  
They are guaranteed to produce excellent results with your system.  
See also:  
To order paper, transparencies, or other specialty media, contact your local reseller or go to  
Caution: Damage caused by using unsupported paper, transparencies, and other specialty  
media is not covered by the Xerox warranty, service agreement, or Total Satisfaction  
Guarantee. The Total Satisfaction Guarantee is available in the United States and Canada.  
Coverage may vary outside these areas; please contact your local representative for details.  
Phaser® 8510/8560MFP Multifunction Product  
3-3  
   
Supported Paper and Media  
Paper Usage Guidelines  
The system trays accommodate most sizes and types of paper, transparencies, or other  
specialty media. Follow these guidelines when loading paper and media in the trays:  
Use only recommended Xerox transparencies; print quality may vary with other  
transparencies.  
Do not print on label stock once a label has been removed from a sheet.  
Use only paper envelopes. Print all envelopes single-sided only.  
Do not overload the paper trays.  
Adjust the paper guides to fit the paper size.  
See also:  
Duplex Automatic Document Feeder Guidelines  
The document feeder accommodates original sizes from 114 x 140 mm (4.5 x 5.5 in.) to 216 x  
356 mm (8.5 x 14.0 in.). The weight range includes 60-120 g/m2 (16-32 lb. Bond) (22-45 lb.  
Cover).  
Follow these guidelines when loading originals into the document feeder:  
Load originals faceup so that the top of the document enters the system first.  
Place only loose sheets of paper in the document feeder.  
Adjust the paper guides so that they fit against the originals.  
Insert paper in the document feeder only when the ink on the paper is completely dry.  
Note: The document feeder is not available on the Phaser 8510MFP/N product configuration.  
Document Glass  
Use the document glass rather than the document feeder to copy or scan the following types of  
originals:  
Paper with paper clips or staples attached  
Paper with wrinkles, curls, folds, tears, or notches  
Coated or carbonless paper, transparencies, or items other than paper such as cloth or  
metal  
Envelopes  
Phaser® 8510/8560MFP Multifunction Product  
3-4  
         
Supported Paper and Media  
Paper That Can Damage Your System  
Your system is designed to use a variety of media types for print and copy jobs. However,  
some media can cause poor output quality, increased paper jams, or damage to your system.  
Unacceptable media includes:  
Rough or porous media  
Paper that has been photocopied  
Paper with cutouts or perforations  
Paper with a pre-punched hole in the center of the short edge  
Paper with staples attached  
Envelopes with windows, metal clasps, side seams, or adhesives with release strips  
Paper Storage Guidelines  
Providing good storage conditions for your paper and other media contributes to optimum  
print quality.  
Store paper in dark, cool, relatively dry locations. Most paper items are susceptible to  
damage from ultraviolet (UV) and visible light. UV radiation, which is emitted by the sun  
and fluorescent bulbs, is particularly damaging to paper items. The intensity and length of  
exposure to visible light on paper items should be reduced as much as possible.  
Maintain constant temperatures and relative humidity.  
Avoid attics, kitchens, garages, and basements for storing paper. Inside walls are drier than  
outside walls where moisture can collect.  
Store paper flat. Paper should be stored on pallets, cartons, shelves, or in cabinets.  
Avoid having food or drinks in the area where paper is stored or handled.  
Do not open sealed packages of paper until you are ready to load them into the system.  
Leave paper in the original packaging. For most commercial cut-size grades, the ream  
wrapper contains an inner lining that protects the paper from moisture loss or gain.  
Leave the media inside the bag until you are ready to use it; reinsert unused media in the  
bag and reseal it for protection. Some specialty media is packaged inside resealable plastic  
bags.  
Phaser® 8510/8560MFP Multifunction Product  
3-5  
       
Supported Paper and Media  
Supported Paper Sizes and Weights  
The following sections provide information about paper sizes and weights that can be used in  
the system trays. For more information about supported paper and other media, print the Paper  
Tips page:  
1. On the control panel, press the System button.  
2. Select Information, and then press the OK button.  
3. Select Information Pages, and then press the OK button.  
4. Select Paper Tips, and then press the OK button to print.  
See also:  
Phaser® 8510/8560MFP Multifunction Product  
3-6  
   
Supported Paper and Media  
Paper Sizes and Weights for Tray 1  
8560-128  
2
60–220 g/m (16–40 lb. Bond, 50–80 lb. Cover)  
Index Card  
Statement  
Executive  
Letter  
3.0 x 5.0 in  
Custom Sizes  
Width: 76–216 mm (3.0–8.5 in.)  
Height: 127–356 mm (5.0–14.0 in)  
Margins  
5.5 x 8.5 in.  
7.25 x 10.5 in.  
8.5 x 11.0 in.  
8.5 x 13.0 in.  
8.5 x 14.0 in.  
210 x 297 mm  
148 x 210 mm  
105 x 148 mm  
182 x 257 mm  
176 x 250 mm  
4.12 x 9.5 in.  
3.87 x 7.5 in.  
5.25 x 7.25 in.  
4.375 x 5.75 in.  
3.625 x 6.5 in.  
6.0 x 9.0 in.  
5 mm on all sides  
US Folio  
Legal  
A4  
A5  
A6  
B5 JIS  
ISO B5  
#10 Commercial  
Monarch  
A7  
Margins  
5 mm on the sides, 15 mm on  
the top and bottom:  
Monarch  
#10 Commercial  
A7  
Baronial (#5 ½)  
#6 ¾  
Baronial (#5 ½)  
#6 ¾  
6 x 9  
5 mm on the side, 20 mm on  
the top and bottom:  
DL  
110 x 220 mm  
162 x 229 mm  
C5  
6 x 9  
DL  
C5  
Phaser® 8510/8560MFP Multifunction Product  
3-7  
   
Supported Paper and Media  
Paper Sizes and Weights for Tray 2, 3, or 4  
8560-129  
2
60–120 g/m (16–32 lb. Bond, 22–45 lb. Cover)  
Statement  
Executive  
Letter  
5.5 x 8.5 in.  
Margins  
5 mm on all sides  
7.25 x 10.5 in.  
8.5 x 11.0 in.  
8.5 x 13.0 in.  
8.5 x 14.0 in.  
210 x 297 mm  
148 x 210 mm  
182 x 257 mm  
176 x 250 mm  
4.12 x 9.5 in.  
162 x 229 mm  
110 x 220 mm  
US Folio  
Legal  
A4  
A5  
B5 JIS  
ISO B5  
#10 Commercial  
C5 (side flap only)  
DL  
Margins  
5 mm on the sides, 15 mm on the top  
and bottom:  
#10 Commercial  
5 mm on the side, 20 mm on the top and  
bottom:  
C5  
DL  
Phaser® 8510/8560MFP Multifunction Product  
3-8  
   
Loading Paper  
Loading Paper  
This section includes:  
Loading Paper in Tray 1  
Use Tray 1 for a wide range of media including:  
Plain paper, letterhead, colored paper, and preprinted paper  
Card stock  
Labels  
Envelopes  
Transparencies  
Specialty media (including business cards, photo paper, postcards, pre-punched paper,  
duradocument paper, and trifold brochures)  
Pre-printed paper (paper already printed on one side)  
Custom size paper  
See also:  
Note: If you change the paper in Tray 1, select the correct paper type and size on the control  
panel.  
The media capacity for Tray 1 is:  
100 sheets of plain paper (20 lb. Bond)  
50 sheets of transparencies or card stock  
10 envelopes or sheets of labels  
Phaser® 8510/8560MFP Multifunction Product  
3-9  
       
Loading Paper  
To load paper or other media in Tray 1:  
1. Pull up and out on the handle to open Tray 1.  
8560-011  
2. Open the tray extension.  
8560-012  
Phaser® 8510/8560MFP Multifunction Product  
3-10  
Loading Paper  
3. Insert paper or other media into the tray.  
Single-sided printing: Insert the side to be printed facedown with the top of the page  
entering the system first.  
8560-109  
Note: When using pre-punched paper, adjust the print margins to accommodate the holes.  
Printing over the holes may cause ink to transfer onto subsequent pages. A minimum  
margin of 19 mm (0.75 in.) is recommended.  
Side-flap envelopes: Insert envelopes with the flap side up and the flap toward the  
left side of the tray.  
8560-019  
Phaser® 8510/8560MFP Multifunction Product  
3-11  
Loading Paper  
2-sided printing: Insert side one faceup with the bottom of the page entering the  
system first.  
8560-110  
4. Adjust the paper guides to fit the paper loaded in the tray.  
8560-130  
5. On the control panel, press the OK button to use the paper size and type displayed as the  
current setup, or change the paper size and type:  
a. Select Change setup, and then press the OK button.  
b. Select the paper size, and then press the OK button.  
c. Select the paper type, and then press the OK button.  
Phaser® 8510/8560MFP Multifunction Product  
3-12  
Loading Paper  
Using Manual Feed  
If you are using paper, such as letterhead, and do not want others to use it by mistake, you can  
set the system to prompt you when it is time to load the paper for your print job.  
Windows  
To select manual feed using Windows 2000, Windows XP, or Windows Server 2003:  
1. In the Windows printer driver, click the Paper/Quality tab.  
2. Select Force Printing from a Specific Tray, and then select Tray 1 from the list.  
3. Select Manual Feed, and then click OK to save the driver settings.  
4. Submit your print job.  
5. When prompted by the control panel, remove the paper from Tray 1.  
6. Load the appropriate paper for your job into the tray.  
Macintosh  
Follow the steps below to select manual feed for Macintosh OS 9.x, or Macintosh OS X,  
version 10.2 and higher.  
Macintosh OS 9.x  
To select manual feed using Macintosh OS 9.x:  
1. In the Print dialog box, select the General pane.  
2. Select Manual Feed in the All pages from pop-up menu.  
3. Submit your print job.  
4. When prompted by the control panel, remove the paper from Tray 1.  
5. Load the appropriate paper for your job into the tray.  
Macintosh OS X, Version 10.2 and Higher  
To select manual feed using Macintosh OS X, version 10.2 or higher:  
1. In the Print dialog box, select Paper Feed from the drop-down list.  
2. Select Manual Feed in the All pages from drop-down list.  
3. Submit your print job.  
4. When prompted by the control panel, remove the paper from Tray 1.  
5. Load the appropriate paper for your job into the tray.  
See also:  
Phaser® 8510/8560MFP Multifunction Product  
3-13  
         
Loading Paper  
Loading Paper in Tray 2, 3, or 4  
Use Tray 2, 3, or 4 for a wide range of media including:  
Plain paper and letterhead  
Card stock  
Labels  
Envelopes  
Transparencies  
Specialty media (including photo paper, postcards, pre-punched paper, duradocument  
paper, and trifold brochures)  
Pre-printed paper (paper already printed on one side)  
See also:  
The media capacity for Tray 2, 3, or 4 is:  
525 sheets of plain paper (20 lb. Bond)  
400 sheets of transparencies, glossy paper, or labels  
40 envelopes  
Phaser® 8510/8560MFP Multifunction Product  
3-14  
   
Loading Paper  
To load paper, envelopes, or other media in Tray 2, 3, or 4:  
1. Remove the tray from the system.  
8560-020  
2. Insert paper, transparencies, envelopes, or specialty media into the tray.  
Single-sided printing: Insert the side to be printed faceup with the top of the page  
toward the front of the tray.  
8560-111  
Note: When using pre-punched paper, adjust the print margins to accommodate the holes.  
Printing over the holes may cause ink to transfer onto subsequent pages. A minimum  
margin of 19 mm (0.75 in.) is recommended.  
Phaser® 8510/8560MFP Multifunction Product  
3-15  
Loading Paper  
Envelopes: Insert the envelopes with the flap side down and the flap toward the left  
side of the tray.  
8560-026  
2-sided printing: Insert side one facedown with the top of the page toward the back  
of the tray.  
8560-112  
Caution: Do not load paper or media above the fill line indicated on the tray. Overloading  
the tray may cause jams.  
Phaser® 8510/8560MFP Multifunction Product  
3-16  
Loading Paper  
3. Adjust the paper guides to fit the paper loaded in the tray (if necessary).  
Length guide: Press the sides, then slide the guide until the arrow on the guide points  
to the appropriate paper size imprinted on the bottom of the tray. When properly  
positioned, the guide clicks into place.  
8560-121  
Width guides: Slide the width guides until the arrows on the guides point to the  
appropriate paper size labeled on the bottom of the tray. When properly positioned,  
the guides click into place.  
8560-122  
Note: When the paper guides are adjusted correctly, there may be a small space between  
the paper and the guides.  
Phaser® 8510/8560MFP Multifunction Product  
3-17  
Loading Paper  
4. Insert the tray into the slot and push it completely into the system.  
8560-098  
5. Adjust the output tray for short or long media.  
i
8560-016  
8560-017  
For media shorter than 190 mm (7.5 in.), flip up the  
paper stop.  
For media longer than 297 mm (11.7 in.),  
extend the output tray.  
Phaser® 8510/8560MFP Multifunction Product  
3-18  
Loading Paper  
6. On the control panel, press the System button.  
a. Select Paper Tray Setup, and then press the OK button.  
b. Select Tray 2 Paper, Tray 3 Paper, or Tray 4 Paper, and then press the OK button.  
c. Select Use current setup if the correct paper type is displayed as the current setup, or  
change the paper type:  
Select Tray 2 Paper Type, Tray 3 Paper Type, or Tray 4 Paper Type, and then  
press the OK button.  
Select the appropriate paper type from the list displayed, and then press the  
OK button.  
See also:  
Phaser® 8510/8560MFP Multifunction Product  
3-19  
Selecting Printing Options  
Selecting Printing Options  
This section includes:  
See also:  
Advanced Features Guide at www.xerox.com/office/8510_8560support.  
Selecting Printing Preferences (Windows)  
Printer preferences control all of your print jobs, unless you override them specifically for a  
job. For example, if you want to use automatic 2-sided printing for most jobs, set this option in  
printer settings.  
To select printer preferences:  
1. Select one of the following options:  
Windows 98 SE, Windows 2000, Windows Server 2003: Click Start, select  
Settings, and then click Printers.  
Windows XP: Click Start, and then select Printers and Faxes.  
2. In the Printers folder, right-click the icon for your printer.  
3. From the pop-up menu, select Printing Preferences or Properties.  
4. Make selections on the driver tabs, and then click the OK button to save your selections.  
Note: For more information about Windows printer driver options, click the Help button on  
the printer driver tab to view the online help.  
Phaser® 8510/8560MFP Multifunction Product  
3-20  
       
Selecting Printing Options  
Selecting Options for an Individual Job (Windows)  
If you want to use special printing options for a particular job, change the driver settings before  
sending the job to the system. For example, if you want to use the High-Resolution  
print-quality mode for a particular graphic, select this setting in the driver before printing that  
job.  
1. With the desired document or graphic open in your application, access the Print dialog  
box.  
2. Select the Phaser 8510/8560MFP product and click the Properties button to open the  
printer driver.  
3. Make selections from the driver tabs. See the following table for specific printing options.  
Note: In Windows 2000, Windows XP, and Windows Server 2003, you can save current  
printing options with a distinctive name and apply them to other print jobs. Select either  
the Paper Quality, Output Options, or TekColor tab, and then select a Saved Setting.  
Click the Help button for more information.  
4. Click the OK button to save your selections.  
5. Print the job.  
See the following table for specific printing options:  
Printing Options for Windows Operating Systems  
Operating  
System  
Driver Tab  
Printing Options  
Windows 2000,  
Windows XP, or  
Windows Server  
2003  
Layout tab  
Orientation  
Automatic 2-sided printing  
Pages per sheet  
Paper/Quality tab  
Document size, paper type, and tray selection  
Cover pages  
Print quality  
Saved settings  
Output Options tab  
Separation pages  
Secure prints, personal prints, personal saved  
prints, proof prints, saved prints, print with, and fax  
End of job notification  
Saved settings  
TekColor tab  
Color corrections  
Black and white conversion  
Color adjustments  
Saved settings  
Phaser® 8510/8560MFP Multifunction Product  
3-21  
   
Selecting Printing Options  
Printing Options for Windows Operating Systems (Continued)  
Operating  
System  
Driver Tab  
Printing Options  
Windows 98 SE  
Setup tab  
Paper type, size, and tray selection  
Orientation  
Automatic 2-sided printing  
End of job notification  
Print quality  
Output Options tab  
Separation pages  
Cover pages  
Secure prints, proof prints, and saved prints  
TekColor tab  
Color corrections  
Black and white conversion  
Phaser® 8510/8560MFP Multifunction Product  
3-22  
Selecting Printing Options  
Selecting Options for an Individual Job (Macintosh)  
To select print settings for a particular job, change the driver settings before sending the job to  
the printer.  
1. With the document open in your application, click File, and then click Print.  
2. Select the desired printing options from the menus and drop-down lists that are displayed.  
Note: In Macintosh OS X, click Save Preset on the Print menu screen to save the current  
printer settings. You can create multiple presets and save each with its own distinctive  
name and printer settings. To print jobs using specific printer settings, click the applicable  
saved preset in the Presets list.  
3. Click Print to print the job.  
See the following table for specific printing options:  
Macintosh PostScript Driver Settings  
Operating System  
Driver Drop-Down Title  
Copies & Pages  
Printing Options  
Mac OS X, Version  
10.4  
Copies  
Pages  
Layout  
Pages per sheet  
Layout direction  
Border  
Two-sided printing  
Paper Handling  
Reverse page order  
Print (all, odd, even)  
ColorSync  
Cover Page  
Paper Feed  
Job Type  
Color conversion  
Cover pages  
Paper source  
Secure prints, personal prints, personal  
saved prints, proof prints, saved prints, print  
with, and fax  
Image Quality  
Print quality  
Color correction or color conversion  
Image smoothing  
Printer Features  
Paper types  
Separation pages  
Phaser® 8510/8560MFP Multifunction Product  
3-23  
   
Selecting Printing Options  
Macintosh PostScript Driver Settings (Continued)  
Operating System  
Driver Drop-Down Title  
Copies & Pages  
Printing Options  
Mac OS X, Version  
10.2 and 10.3  
Copies  
Pages  
Layout  
Pages per sheet  
Layout direction  
Border  
Two-sided printing  
Paper Handling  
Reverse page order  
Print (all, odd, even)  
ColorSync  
Color conversion  
Cover pages  
Cover Page  
Paper Feed  
Paper source  
Finishing Options  
Stapling  
Hole punching  
Paper destination  
Offset collated sets  
Job Types  
Secure prints, personal prints, proof prints,  
and saved prints  
Image Quality  
Print quality  
RGB color corrections neutral grays  
Image smoothing  
Printer Features  
General  
Paper types  
Separation pages  
Mac OS 9.x  
Copies  
Pages  
Paper source  
Color Matching  
Cover Page  
Layout  
Print color  
Cover pages  
Pages per sheet  
Border  
2-sided printing  
Print Quality  
Print quality  
Image smoothing  
Job Type  
Secure prints, personal prints, proof prints,  
and saved prints  
Advanced Options  
Paper types  
Offset collated sets  
Separation pages  
Phaser® 8510/8560MFP Multifunction Product  
3-24  
Printing on Both Sides of the Paper  
Printing on Both Sides of the Paper  
This section includes:  
Note: For information about manual two-sided printing, go to the Knowledge Base at  
Automatic 2-Sided Printing Guidelines  
Automatic 2-sided printing is available from all trays. Before printing a 2-sided document,  
verify the following requirements:  
The system has a duplex automatic document feeder that supports 2-sided printing.  
The paper weight is within the appropriate weight range: 60-122 g/m2 (16-32 lb. Bond).  
The following paper and media cannot be used for 2-sided printing:  
Transparencies  
Envelopes  
Labels  
See also:  
Phaser® 8510/8560MFP Multifunction Product  
3-25  
       
Printing on Both Sides of the Paper  
Binding Edge Options  
When you use the printer driver to select 2-sided printing, also select the binding edge, which  
determines how the pages turn. The actual outcome depends on the orientation (portrait or  
landscape) of images on the page, as displayed in the following illustrations.  
Portrait  
Landscape  
Bind on Side Edge  
Flip on Long Edge  
Bind on Top Edge  
Flip on Short Edge  
Bind on Side Edge  
Flip on Short Edge  
Bind on Top Edge  
Flip on Long Edge  
Selecting 2-Sided Printing  
To select automatic 2-sided printing:  
1. Load paper in the tray.  
Tray 1: Insert side one faceup with the bottom of the page entering the system first.  
Tray 2, 3, or 4: Insert side one facedown with the top of the page toward the back of  
the tray.  
2. Select 2-sided printing in the printer driver.  
To select automatic 2-sided printing:  
Operating System  
Windows 98 SE  
Steps  
1. Select the Setup tab.  
2. Select Print on 2 Sides.  
3. Select or deselect Bind On Top Edge.  
Windows 2000,  
1. Select the Layout tab.  
Windows XP, or  
Windows Server 2003  
2. Select either Flip On Long Edge or Flip On Short Edge under Print  
On Both Sides (Duplex).  
Mac OS 9.x  
1. In the Print dialog box, select Layout.  
2. Select Print on Both Sides.  
3. Click the Binding icon that matches the edge to bind.  
Mac OS X, version  
10.2 and higher  
1. In the Print dialog box, select Duplex.  
2. Select Print on Both Sides.  
3. Click the Binding icon that matches the edge to bind.  
See also:  
Phaser® 8510/8560MFP Multifunction Product  
3-26  
   
Printing on Both Sides of the Paper  
Manual 2-Sided Printing  
You can manually print on both sides of the paper when you are using paper types that are  
either too small or too heavy for automatic 2-sided printing. You can also manually print on  
the second side of paper that has been pre-printed on side one by this system or another  
solid-ink system or printer.  
Note: Before printing the second side of your paper, always select 2nd Side as the paper type  
on the control panel and in the printer driver. Selecting 2nd Side ensures good print quality for  
manual two-sided printing.  
See also:  
Printing Side One  
1. Load paper in the tray.  
Tray 1: Insert side one facedown with the top of the page entering the system first.  
Tray 2, 3, or 4: Insert side one faceup with the top of the page toward the front of the  
tray.  
2. Select the appropriate control panel and printer driver options for paper size and paper  
type, and then print side one.  
Phaser® 8510/8560MFP Multifunction Product  
3-27  
       
Printing on Both Sides of the Paper  
Printing Side Two  
1. Remove the paper from the output tray and reload it in the paper tray:  
Tray 1: Insert side two facedown with the top of the page entering the system first.  
Tray 2, 3, or 4: Insert side two faceup with the top of the page toward the front of the  
tray.  
2. Select 2nd Side on the control panel:  
Tray 1  
Tray 2, 3, or 4  
a. Press the System button.  
a. Select Change setup, and then  
press the OK button.  
b. Select Paper Tray Setup, and then  
b. Select the appropriate paper size, and  
press the OK button.  
then press the OK button.  
c. Select either Tray 2 Paper, Tray 3  
Paper, or Tray 4 Paper, and then  
press the OK button.  
c. Select 2nd Side, and then press the  
OK button.  
d. Select one of the following options:  
Select Use current setup, and  
then press the OK button.  
Select Change setup, and then  
press the OK button. Go to Step e.  
e. Select 2nd Side, and then press the  
OK button.  
3. In the printer driver, select 2nd Side as the paper type or the appropriate tray as the paper  
source.  
Phaser® 8510/8560MFP Multifunction Product  
3-28  
 
Printing on Specialty Media  
Printing on Specialty Media  
This section includes:  
Printing Transparencies  
Transparencies can be printed from any tray. They should be printed on one side only. For best  
results, use only recommended Xerox transparencies.  
See also:  
To order paper, transparencies, or other specialty media, contact your local reseller or go to  
Caution: Damage caused by using unsupported paper, transparencies, and other specialty  
media is not covered by the Xerox warranty, service agreement, or Total Satisfaction  
Guarantee. The Total Satisfaction Guarantee is available in the United States and Canada.  
Coverage may vary outside these areas; please contact your local representative for details.  
Guidelines  
Remove all paper before loading transparencies in the tray.  
Handle transparencies by the edges using both hands. Fingerprints or creases can cause  
poor print quality.  
Do not load more than 50 transparencies in Tray 1. Do not load more than  
400 transparencies in Tray 2, 3, or 4. Overloading the tray can cause the system to jam.  
Do not use transparencies with stripes on the side.  
After loading transparencies, change the paper type at the control panel:  
a. Press the System button.  
b. Select Paper Tray Setup, and then press the OK button.  
c. Select the appropriate tray, and then press the OK button.  
d. Select Change setup, and then press the OK button.  
e. Select paper size and type for Tray 1; select paper type for Tray 2, 3, or 4.  
f. Press the OK button.  
Phaser® 8510/8560MFP Multifunction Product  
3-29  
         
Printing on Specialty Media  
Printing Transparencies from Tray 1  
To print transparencies:  
1. Pull down and out on the handle to open Tray 1.  
8560-011  
2. Open the tray extension.  
8560-012  
Phaser® 8510/8560MFP Multifunction Product  
3-30  
 
Printing on Specialty Media  
3. Insert transparencies into the tray.  
8560-028  
Note: Do not load transparencies above the transparency fill line inside the tray.  
4. On the control panel, press the OK button if the correct paper size and Transparency are  
displayed as the current setup, or select the transparency size and type:  
a. Select Change setup, and then press the OK button.  
b. Select the appropriate transparency size, and then press the OK button.  
c. Select Transparency, and then press the OK button.  
5. In the printer driver, select either Transparency as the paper type or Tray 1 as the paper  
source.  
Phaser® 8510/8560MFP Multifunction Product  
3-31  
Printing on Specialty Media  
Printing Transparencies from Tray 2, 3, or 4  
To print transparencies:  
1. Remove the tray from the system.  
8560-020  
2. Insert transparencies into the tray.  
8560-029  
Note: Do not load transparencies above the transparency fill line inside the tray.  
Phaser® 8510/8560MFP Multifunction Product  
3-32  
 
Printing on Specialty Media  
3. Adjust the paper guides to fit the transparencies (if necessary).  
Length guide: Press the sides, and then slide the guide until the arrow on the guide  
points to the appropriate paper size imprinted on the bottom of the tray. When  
properly positioned, the guide clicks into place.  
8560-030  
Width guides: Slide the width guides until the arrows on the guides point to the  
appropriate paper size labeled on the bottom of the tray. When properly positioned,  
the guides click into place.  
8560-031  
Note: When the paper guides are adjusted correctly, there may be a small space between  
the transparencies and the guides.  
Phaser® 8510/8560MFP Multifunction Product  
3-33  
Printing on Specialty Media  
4. Insert the tray into the tray slot, and then push it completely into the system.  
8560-032  
5. On the control panel, press the System button.  
a. Select Paper Tray Setup, and then press the OK button.  
b. Select Tray 2 Paper, Tray 3 Paper, or Tray 4 Paper, and then press the OK button.  
c. Select Use current setup if Transparency is displayed as the current paper type, or  
change the paper type:  
Select Tray 2 Paper Type, Tray 3 Paper Type, or Tray 4 Paper Type, and then  
press the OK button.  
Select Transparency from the list displayed, and then press the OK button.  
6. In the printer driver, select either Transparency as the paper type or the appropriate tray  
as the paper source.  
Phaser® 8510/8560MFP Multifunction Product  
3-34  
Printing on Specialty Media  
Printing Envelopes  
Envelopes can be printed from any tray depending on the type of envelope you are using.  
See also:  
Guidelines  
Use only paper envelopes specified in the Supported Papers table. Successful envelope  
printing is highly dependent on the quality and construction of the envelopes.  
Maintain constant temperatures and relative humidity.  
Store unused envelopes in their packaging to avoid the effects of moisture and dryness  
which can affect print quality and cause wrinkling. Excessive moisture can cause the  
envelopes to seal before or during printing.  
Avoid padded envelopes; purchase envelopes that lie flat on a surface.  
Remove air bubbles from the envelopes before loading them into the tray by setting a  
heavy book on top of them.  
Use envelopes with diagonal seams, not side seams.  
Supported  
Not Supported  
Caution: Never use envelopes with windows or metal clasps; they can damage the printer.  
Damage caused by using unsupported envelopes is not covered under the Xerox warranty,  
service agreement, or Total Satisfaction Guarantee. The Total Satisfaction Guarantee is  
available in the United States and Canada. Coverage may vary outside these areas, please  
contact your local representative for details.  
Phaser® 8510/8560MFP Multifunction Product  
3-35  
     
Printing on Specialty Media  
Printing Envelopes from Tray 1  
To print envelopes:  
1. Pull down and out on the handle to open Tray 1.  
8560-011  
2. Open the tray extension.  
8560-012  
Phaser® 8510/8560MFP Multifunction Product  
3-36  
 
Printing on Specialty Media  
3. Insert envelopes into the tray with the flap side up and the flap of the envelopes toward the  
left side of the tray. Adjust the paper guides to fit the envelopes.  
8560-019  
4. On the control panel, press the OK button if the correct envelope size and type are  
displayed as the current setup, or select the envelope size and type:  
a. Select Change setup, and then press the OK button.  
b. Select the appropriate envelope size, and then press the OK button.  
c. Select Envelope, and then press the OK button.  
5. In the printer driver, select either Envelope as the paper type or Tray 1 as the paper  
source.  
Phaser® 8510/8560MFP Multifunction Product  
3-37  
Printing on Specialty Media  
Printing Envelopes from Tray 2, 3, or 4  
To print envelopes:  
1. Remove the tray from the system.  
8560-020  
2. Insert envelopes into the tray, flap side down with the flap toward the left side of the tray.  
8560-026  
Phaser® 8510/8560MFP Multifunction Product  
3-38  
 
Printing on Specialty Media  
3. Adjust the paper guides to fit the envelopes.  
Length guide: Press the sides, and then slide the guide until the arrow on the guide  
points to the appropriate paper size imprinted on the bottom of the tray. When  
properly positioned, the guide clicks into place.  
8560-034  
Width guides: Slide the width guides until the arrows on the guides point to the  
appropriate paper size labeled on the bottom of the tray. When properly positioned,  
the guides click into place.  
8560-035  
Note: When the paper guides are adjusted correctly, there may be a small space between  
the envelopes and the guides.  
Phaser® 8510/8560MFP Multifunction Product  
3-39  
Printing on Specialty Media  
4. Insert the tray into the tray slot, and then push it completely into the system.  
8560-119  
5. On the control panel, press the System button.  
a. Select Paper Tray Setup, and then press the OK button.  
b. Select Tray 2 Paper, Tray 3 Paper, or Tray 4 Paper, and then press the OK button.  
c. Select Use current setup if Envelope is displayed as the current paper type, or  
change the paper type:  
Select Tray 2 Paper Type, Tray 3 Paper Type, or Tray 4 Paper Type, and then  
press the OK button.  
Select Envelope from the list displayed, and then press the OK button.  
6. In the printer driver, select either Envelope as the paper type or the appropriate tray as the  
paper source.  
Phaser® 8510/8560MFP Multifunction Product  
3-40  
Printing on Specialty Media  
Printing Labels  
Labels can be printed from any tray.  
To order paper, transparencies, or other specialty media, contact your local reseller or go to  
See also:  
Guidelines  
Do not use vinyl labels.  
Print only on one side of the sheet of labels.  
Do not use any sheet where labels are missing; it may damage the system.  
Store unused labels flat in their original packaging. Leave the sheets of labels inside the  
original packaging until ready to use. Return any unused sheets of labels to the original  
packaging and reseal it.  
Do not store labels in extremely dry or humid conditions or extremely hot or cold  
conditions. Storing them in extreme conditions may cause print quality problems or cause  
them to jam in the system.  
Rotate stock frequently. Long periods of storage in extreme conditions can cause labels to  
curl and jam the system.  
Phaser® 8510/8560MFP Multifunction Product  
3-41  
     
Printing on Specialty Media  
Printing Labels from Tray 1  
To print labels:  
1. Pull down and out on the handle to open Tray 1.  
8560-011  
2. Open the tray extension.  
8560-012  
Phaser® 8510/8560MFP Multifunction Product  
3-42  
 
Printing on Specialty Media  
3. Insert labels into the tray with the side to be printed facedown and the top of the page  
entering the system first.  
8560-036  
4. Adjust the paper guides to fit the labels loaded in the tray.  
8560-037  
5. On the control panel, press the OK button if the correct paper size and Labels are  
displayed as the current setup, or select the label size and type:  
a. Select Change setup, and then press the OK button.  
b. Select the appropriate paper size, and then press the OK button.  
c. Select Labels, and then press the OK button.  
6. In the printer driver, select either Labels as the paper type or Tray 1 as the paper source.  
Phaser® 8510/8560MFP Multifunction Product  
3-43  
Printing on Specialty Media  
Printing Labels from Tray 2, 3, or 4  
To print labels:  
1. Remove the tray from the system.  
8560-020  
2. Insert a maximum of 400 sheets of labels into the tray with the side to be printed faceup  
and the top of the page toward the front of the tray.  
8560-038  
Phaser® 8510/8560MFP Multifunction Product  
3-44  
 
Printing on Specialty Media  
3. Adjust the paper guides to fit the labels (if necessary).  
Length guide: Press the sides, and then slide the guide until the arrow on the guide  
points to the appropriate paper size imprinted on the bottom of the tray. When  
properly positioned, the guide clicks into place.  
8560-039  
Width guides: Slide the width guides until the arrows on the guides point to the  
appropriate paper size labeled on the bottom of the tray. When properly positioned,  
the guides click into place.  
8560-040  
Note: When the paper guides are adjusted correctly, there may be a small space between  
the labels and the guides.  
Phaser® 8510/8560MFP Multifunction Product  
3-45  
Printing on Specialty Media  
4. Insert the tray into the tray slot, and then push it completely into the system.  
8560-041  
5. On the control panel, press the System button.  
a. Select Paper Tray Setup, and then press the OK button.  
b. Select Tray 2 Paper, Tray 3 Paper, or Tray 4 Paper, and then press the OK button.  
c. Select Use current setup if Labels is displayed as the current paper type, or change  
the paper type:  
Select Tray 2 Paper Type, Tray 3 Paper Type, or Tray 4 Paper Type, and then  
press the OK button.  
Select Labels from the list displayed, and then press the OK button.  
6. In the printer driver, select either Labels as the paper type or the appropriate tray as the  
paper source.  
Phaser® 8510/8560MFP Multifunction Product  
3-46  
Printing on Specialty Media  
Printing Glossy Paper  
Glossy paper can be printed, 1- or 2-sided, from any tray.  
To order paper, transparencies, or other specialty media, contact your local reseller or go to  
Guidelines  
Do not open sealed packages of glossy paper until you are ready to load them into the  
system.  
Leave glossy paper in the original wrapper, and leave the packages in the shipping carton  
until ready to use.  
Remove all other paper from the tray before loading glossy paper.  
Load only the amount of glossy paper you are planning to use. Do not leave glossy paper  
in the tray when you are finished printing. Reinsert unused glossy paper in the original  
wrapper and seal.  
Rotate stock frequently. Long periods of storage in extreme conditions can cause glossy  
paper to curl and jam the system.  
Printing Glossy Paper from Tray 1  
To print glossy paper:  
1. Pull down and out on the handle to open Tray 1.  
8560-011  
Phaser® 8510/8560MFP Multifunction Product  
3-47  
       
Printing on Specialty Media  
2. Open the tray extension.  
8560-012  
3. Insert glossy paper in the tray. Adjust the paper guides to fit the paper.  
8560-009  
4. On the control panel, press the OK button if the correct paper size and Special are  
displayed a the current setup, or select the glossy paper size and type:  
a. Select Change setup, and then press the OK button.  
b. Select the appropriate paper size, and then press the OK button.  
c. Select Special, and then press the OK button.  
5. In the printer driver, select either Special as the paper type or Tray 1 as the paper source.  
Phaser® 8510/8560MFP Multifunction Product  
3-48  
Printing on Specialty Media  
Printing Glossy Paper from Tray 2, 3, or 4  
To print glossy paper:  
1. Remove the tray from the system.  
8560-020  
2. Insert glossy paper into the tray.  
8560-042  
Phaser® 8510/8560MFP Multifunction Product  
3-49  
 
Printing on Specialty Media  
3. Adjust the paper guides to fit the glossy paper (if necessary).  
Length guide: Press the sides, and then slide the guide until the arrow on the guide  
points to the appropriate paper size imprinted on the bottom of the tray. When  
properly positioned, the guide clicks into place.  
8560-121  
Width guides: Slide the width guides until the arrows on the guides point to the  
appropriate paper size labeled on the bottom of the tray. When properly positioned,  
the guides click into place.  
8560-122  
Note: When the paper guides are adjusted correctly, there may be a small space between  
the paper and the guides.  
Phaser® 8510/8560MFP Multifunction Product  
3-50  
Printing on Specialty Media  
4. Insert the tray into the tray slot, and then push it completely into the system.  
8560-098  
Note: Do not load glossy paper above the transparency fill line inside the tray.  
Overloading the tray may cause jams.  
5. On the control panel, press the System button.  
a. Select Paper Tray Setup, and then press the OK button.  
b. Select Tray 2 Paper, Tray 3 Paper, or Tray 4 Paper, and then press the OK button.  
c. Select Use current setup if Special is displayed as the current paper type, or change  
the paper type:  
Select Tray 2 Paper Type, Tray 3 Paper Type, or Tray 4 Paper Type, and then  
press the OK button.  
Select Special from the list displayed, and then press the OK button.  
6. In the printer driver, select either Special as the paper type or the appropriate tray as the  
paper source.  
Phaser® 8510/8560MFP Multifunction Product  
3-51  
Printing on Specialty Media  
Printing Custom Size Paper  
In addition to the wide variety of standard paper sizes that you can use for printing, you can  
also print on custom size paper within the following dimensions.  
Note: Print custom size paper from Tray 1 only.  
Single-Sided Printing  
2-Sided Printing  
Short edge  
Long edge  
Weight  
76–216 mm (3.0-8.5 in.)  
140–216 mm (5.5–8.5 in.)  
210–356 mm (8.3–14.0 in.)  
127–356 mm (5.0–14.0 in.)  
2
2
60–220 g/m  
60–120 g/m  
(16–40 lb. Bond) (22–80 lb. Cover)  
(16–32 lb. Bond) (22–45 lb. Cover)  
See also:  
Printing Custom Size Paper from Tray 1  
To print custom size paper:  
1. Pull down and out on the handle to open Tray 1.  
8560-011  
Phaser® 8510/8560MFP Multifunction Product  
3-52  
     
Printing on Specialty Media  
2. Open the tray extension.  
8560-012  
3. Insert custom size paper into the tray.  
Single-sided printing: Insert the side to be printed facedown with the top of the page  
entering the system first.  
8560-109  
Phaser® 8510/8560MFP Multifunction Product  
3-53  
2-sided printing: Insert side one faceup with the bottom of the page entering the  
system first.  
8560-110  
4. Adjust the paper guides to fit the paper loaded in the tray.  
5. Adjust the output tray for short or long media.  
8560-016  
8560-017  
For media shorter than 190 mm (7.5 in.), flip up the paper For media longer than 297 mm (11.7 in.),  
stop.  
extend the output tray.  
Phaser® 8510/8560MFP Multifunction Product  
3-54  
Printing on Specialty Media  
6. On the control panel, press the OK button if the correct paper size and type are displayed  
as the current setup, or select the appropriate paper size and type:  
a. Select Change setup, and then press the OK button.  
b. Select New Custom Size, and then press the OK button.  
c. Select one of the following options for selecting the short edge size:  
If the size displayed is correct, press the OK button.  
If the size displayed is not correct, select Change, press the OK button, press the  
Up Arrow or Down Arrow button to select the correct size, and then press the  
OK button.  
d. Select one of the following options for selecting the long edge size:  
If the size displayed is correct, press the OK button.  
If the size displayed is not correct, select Change, press the OK button, press the  
Up Arrow or Down Arrow button to select the correct size, and then press the  
OK button.  
7. Select the appropriate paper type, and then press the OK button.  
8. In the printer driver, select Tray 1 as the paper source.  
Phaser® 8510/8560MFP Multifunction Product  
3-55  
Copying  
This chapter includes:  
Note: Some of the features described in this chapter may not be available on your system  
configuration.  
Phaser® 8510/8560MFP Multifunction Product  
4-1  
   
Basic Copying  
Basic Copying  
Use either the document glass or the document feeder to make copies. Load the originals to be  
copied and follow the steps below to make copies. To clear the settings from the previous job,  
press the Clear All button once.  
Note: For additional copying information, print the Copying Guide. On the control panel,  
press the Copy button, select Copying Guide, and then press the OK button to print the guide.  
8560-045  
8560-044  
Document Feeder  
Document Glass  
Insert originals faceup with the top of the page  
entering the feeder first. Adjust the paper  
guides so they fit against the originals.  
Lift the document feeder or the document glass  
cover, and then place the original facedown on  
the back, left corner of the document glass.  
1. On the control panel, press the Copy button.  
2. Enter the desired number of copies using the control panel keypad. The number of copies  
appears on the upper, right corner of the display.  
3. Select Collate, and then press the OK button.  
4. Select On, Off, or Auto, and then press the OK button.  
5. Press the Start button.  
If you placed originals in the document feeder, copying continues until the document  
feeder is empty.  
When collation is on and you are copying from the document glass, the system copies  
the first page and then displays the prompt Another original to copy?. If you do not  
want to see this message, turn collation off before starting your copy job.  
Note: Because the Phaser 8510/8560MFP product is often used on networks, the system  
may be printing a job when you want to use the copy or fax features. The system can be set  
up to allow copy or fax jobs to interrupt print jobs. See page 4-20 for information on  
setting this option.  
Phaser® 8510/8560MFP Multifunction Product  
4-2  
     
Adjusting Copying Options  
Adjusting Copying Options  
This section includes:  
Basic Settings  
You can change the following basic settings:  
Selecting a Tray to Use for Copies  
In some cases, you may want to make copies on letterhead, colored paper, or transparencies.  
After loading the special paper in a tray, select the tray to use for your copies.  
To select the tray for copying special paper:  
1. On the control panel, press the Copy button.  
2. Select Paper Supply, and then press the OK button.  
3. Select one of the following trays to use for the copies, and then press the OK button.  
Tray 1  
Tray 2  
Tray 3 (if available on your system)  
Tray 4 (if available on your system)  
Note: For best results, specify the size and type of paper if using Tray 1. Specify the paper  
type if using Tray 2, 3, or 4.  
Phaser® 8510/8560MFP Multifunction Product  
4-3  
           
Adjusting Copying Options  
Setting the Copy Default Tray  
To set the default paper supply tray for copy jobs:  
1. On the control panel, press the System button.  
2. Select Job Defaults Setup, and then press the OK button.  
3. Select Copy Defaults Setup, and then press the OK button.  
4. Select Paper Supply, and then press the OK button.  
5. Select the desired tray, and then press the OK button to save the changes.  
Selecting Color or Black and White Copies  
If the original document has color, you can create copies in color or in black and white. Press  
the Color Mode button on the control panel to change the selection to color, black and white,  
or Auto.  
Reduce  
Enlarge  
2 Sided Lighten  
Darken  
Output  
Quality  
Document  
Type  
Color  
Mode  
8560-046  
If you select the color option and the system prompts you for a password, enter the password  
using the numeric keypad, and then press the OK button.  
Note: An administrator can limit the use of the color copy function by setting a password. For  
Phaser® 8510/8560MFP Multifunction Product  
4-4  
       
Adjusting Copying Options  
Specifying 2-Sided Originals or Copies  
When you use the document feeder with 2-sided originals, one or both sides can be scanned  
for copying. You can also create 1-sided or 2-sided copies.  
Press the 2-Sided button on the control panel to select one of the following options:  
1 to 1: Scans only one side of the originals and produces 1-sided copies.  
1 to 2: Scans only one side of the originals and produces 2-sided copies.  
2 to 2: Scans both sides of the originals and produces 2-sided copies.  
2 to 1: Scans both sides of the originals and produces 1-sided copies.  
Note: The factory default is 1 to 1.  
Reduce  
Enlarge  
2 Sided Lighten  
Darken  
Output  
Quality  
Document  
Type  
Color  
Mode  
8560-047  
Copies do not begin printing until the system has scanned all the originals for the first page.  
When making two sided copies (1 to 2 or 2 to 2), printing does not begin until enough pages  
have been scanned for two sides.  
Note: The 1 to 2 and 2 to 2 options are not available on systems without the document feeder.  
Phaser® 8510/8560MFP Multifunction Product  
4-5  
   
Adjusting Copying Options  
Selecting the Quality of the Copies  
Press the Output Quality button on the control panel to select one of the following  
output-quality modes:  
Note: The Standard and Hi-Res/Photo modes are not available on the  
Phaser 8510MFP products.  
Output-Quality Mode  
Hi-Res/Photo  
Type of Copy Job  
Highest-quality mode for copies. Provides the best detail and  
smoothness for photographic images. Produces highest-quality  
copies, with the best text resolution and smoothest images.  
This mode takes longer to process and print than the other  
modes.  
Enhanced  
Best mode for business presentations. Produces superior text  
resolution and very smooth images. This mode takes longer to  
process and print than Standard or Fast.  
(factory default setting)  
Standard  
Fast  
General-purpose mode for copies. Produces crisp, bright  
copies at high speed. Recommended for vibrant prints.  
Fastest mode, useful for many images and previewing your  
work. Rapidly produces review documents; useful for rush jobs.  
Not recommended for documents containing small text, fine  
detail, or large areas of solid fill.  
Reduce  
Enlarge  
2 Sided Lighten  
Darken  
Output  
Quality  
Document  
Type  
Color  
Mode  
8560-048  
Phaser® 8510/8560MFP Multifunction Product  
4-6  
   
Adjusting Copying Options  
Selecting the Document Type  
The scanner optimizes the appearance of the output based on the contents of the original.  
Press the Document Type button on the control panel to select one of the following options:  
Photo: For photograph prints  
Graphics: For constant-colored areas  
Mixed: For both text and photographs, such as magazines or newspapers  
Text: For black and white or colored text  
Reduce  
Enlarge  
2 Sided Lighten  
Darken  
Output  
Quality  
Document  
Type  
Color  
Mode  
8560-049  
Phaser® 8510/8560MFP Multifunction Product  
4-7  
   
Adjusting Copying Options  
Image Adjustments  
You can change the following image adjustment settings:  
Selecting an Original Size  
When using the document feeder, or when using the document glass when the prescan glass  
option is turned off, you can specify the size of the original so that the correct area is copied.  
To specify the original size:  
1. On the control panel, press the Copy button.  
2. Select Original Size, and then press the OK button.  
3. Select one of the following options, and then press the OK button:  
A paper size from the list displayed  
Use Paper Supply Size: This option sets the copied area to the same size as the  
current paper supply.  
Note: The factory default is Use Paper Supply Size.  
Phaser® 8510/8560MFP Multifunction Product  
4-8  
       
Adjusting Copying Options  
Using the Prescan Glass Option  
When using the document glass, you can prescan originals when using the auto center, edge  
erase, auto reduce/enlarge, and poster options.  
To select a prescan setting:  
1. On the control panel, press the Copy button.  
2. Select Prescan Glass, and then press the OK button.  
3. Select one of the following options:  
Off: Turns off prescanning. Select an original size for your copy.  
On: Turns on prescanning when any of the auto center, edge erase, auto  
reduce/enlarge, and poster options are turned on. When all these options are turned  
off, the copy area is calculated based on the current paper supply size.  
Note: The book copy option always prescans.  
See also:  
Reducing or Enlarging the Image  
You can reduce the image to 25% of its original size or enlarge it to 400% of its original size.  
To use reduce or enlarge the image:  
1. On the control panel, press the Copy button.  
2. Select one of the following options:  
Select Preset Reduce/Enlarge, and then press the OK button. A list of preset values  
appears from which you can select the size of the original followed by the size of the  
copy paper.  
Press the Reduce/Enlarge cascade button on the control panel to select these options:  
Auto: Reduces or enlarges the image as needed to fit the full size of the copy  
paper.  
25%-400%: Reduces or enlarges the image by a selected percentage: 25, 50, 100,  
150, 200, and 400.  
Press the up or down button below the three-digit LED to reduce or enlarge the  
copy size in increments of one percent. 100% keeps the copy image the same size  
as the original.  
Note: The factory default is 100%.  
Phaser® 8510/8560MFP Multifunction Product  
4-9  
       
Adjusting Copying Options  
Lightening or Darkening the Image  
To lighten or darken an image when it is copied, press the Lighten/Darken button on the  
control panel to select a lighten/darken option.  
Adjusting the Contrast of the Image  
To reduce or increase the contrast of the image when it is copied:  
1. On the control panel, press the Copy button.  
2. Select Contrast, and then press the OK button.  
3. Select a whole number from Highest (+3) to Lowest (-3), and then press the OK button.  
Note: The factory default is 0.  
Automatically Suppressing Background Variations  
When you are using originals printed on thin paper, text or images printed on one side of the  
paper can sometimes be seen on the other side of the paper. To prevent this from happening in  
your copy document, use the Auto Suppression setting to minimize the sensitivity of the  
scanner to variations in light background colors.  
To change this setting:  
1. On the control panel, press the Copy button.  
2. Select Auto Suppression, and then press the OK button.  
3. Select either On or Off, and then press the OK button.  
Note: The factory default is Off.  
Adjusting Scan Sensitivity to Laser Originals  
The Laser Originals option enables you to turn on/off optimizing scan sensitivity to originals  
printed on laser systems and printers.  
To select an optimization option:  
1. On the control panel, press the Copy button.  
2. Select Laser Originals, and then press the OK button.  
3. Select On or Off, and then press the OK button.  
Note: The factory default is Off.  
Phaser® 8510/8560MFP Multifunction Product  
4-10  
               
Adjusting Copying Options  
Adjusting the Color Balance  
If colors on the copies do not match the colors on the original, you can adjust the levels of each  
primary color: cyan, magenta, yellow, and black to optimize the color.  
Note: You can also change the color settings to achieve a special color effect for your copies.  
To adjust these color levels:  
1. On the control panel, press the Copy button.  
2. Select Color Balance, and then press the OK button.  
3. To adjust the level of cyan:  
a. Select Cyan Color Balance, and then press the OK button.  
b. Select a whole number from Darkest (+3) to Lightest (-3), and then press the  
OK button.  
4. To adjust the level of magenta:  
a. Select Magenta Color Balance, and then press the OK button.  
b. Select a whole number from Darkest (+3) to Lightest (-3), and then press the  
OK button.  
5. To adjust the level of yellow:  
a. Select Yellow Color Balance, and then press the OK button.  
b. Select a whole number from Darkest (+3) to Lightest (-3), and then press the  
OK button.  
6. To adjust the level of black:  
a. Select Black Color Balance, and then press the OK button.  
b. Select a whole number from Darkest (+3) to Lightest (-3), and then press the  
OK button.  
Note: The factory default is Off (0 adjustment for each color).  
Phaser® 8510/8560MFP Multifunction Product  
4-11  
   
Adjusting Copying Options  
Erasing the Edges of Copy Documents  
You can clean the edges of your copies, eliminating unwanted material from printing, by  
specifying the amount to erase on the right, left, top, and/or bottom edge.  
To erase edges on copies:  
1. On the control panel, press the Copy button.  
2. Select Edge Erase, and then press the OK button.  
3. To erase the left edge:  
a. Select Left, and then press the OK button.  
b. Select a number from 0.0 through 1.0 inches (in 0.1 inch increments) or from 0  
through 25 mm (in 1 mm increments), and then press the OK button.  
4. To erase the right edge:  
a. Select Right, and then press the OK button.  
b. Select a number from 0.0 through 1.0 inches (in 0.1 inch increments) or from 0  
through 25 mm (in 1 mm increments), and then press the OK button.  
5. To erase the top edge:  
a. Select Top, and then press the OK button.  
b. Select a number from 0.0 through 1.0 inches (in 0.1 inch increments) or from 0  
through 25 mm (in 1 mm increments), and then press the OK button.  
6. To erase the bottom edge:  
a. Select Bottom, and then press the OK button.  
b. Select a number from 0.0 through 1.0 inches (in 0.1 inch increments) or from 0  
through 25 mm (in 1 mm increments), and then press the OK button.  
When you select Edge Erase, a page icon displaying the edge erase setting appears on the  
right side of the control panel display.  
Note: The factory default is Off (edge erase of 0 on all sides).  
Phaser® 8510/8560MFP Multifunction Product  
4-12  
   
Adjusting Copying Options  
Image Placement Adjustments  
You can change the following image placement adjustment settings:  
Printing Multiple Images on a Sheet (N-Up)  
You can copy two or four original page images onto one side of a sheet of paper. The size of  
the images are reduced proportionally to fit on the selected paper.  
To select the N-Up option:  
1. On the control panel, press the Copy button.  
2. Select N-Up, and then press the OK button.  
3. Select one of the following options, and then press the OK button.  
N-Up Options  
Copies one original page image onto one side of a sheet  
of paper.  
Off  
Copies two portrait original images onto one side of a  
sheet of paper.  
2-Up Portrait  
1
2
Copies two landscape original images onto one side of a  
sheet of paper, with the first page above the second.  
2-Up Landscape  
4-Up Portrait  
1
2
Copies four portrait original images onto one side of a  
sheet of paper, with the first and second image above the  
third and fourth.  
1 2  
3 4  
Copies four landscape page images onto one side of a  
sheet of paper, with the first and second images above  
the third and fourth.  
4-Up Landscape  
1
3
2
4
Note: The copies do not begin printing until the system has scanned all the originals for the  
first page. When making two sided copies (1-2 or 2-2), printing does not begin until enough  
pages have been scanned for two sides. The factory default is Off.  
Phaser® 8510/8560MFP Multifunction Product  
4-13  
       
Adjusting Copying Options  
Printing Posters  
The poster option enables you to copy one original onto several pages that can be assembled  
into a poster. The current reduce/enlarge setting is applied.  
To select the poster option:  
1. On the control panel, press the Copy button.  
2. Select Poster, and then press the OK button.  
3. Select one of the following options:  
On: Turns on poster printing.  
Off: Turns off poster printing.  
See also:  
Repeating Images on a Sheet  
You can have several copies of one original image copied onto one side of a sheet of paper.  
This is useful when you want to make multiple copies of a small image.  
To have the image repeated on a sheet:  
1. On the control panel, press the Copy button.  
2. Select Repeat Image, and then press the OK button.  
3. To repeat the image in several rows:  
a. Select Rows, and then press the OK button.  
b. Select a number from 1 to 10, and then press the OK button.  
4. To repeat the image in several columns:  
a. Select Columns, and then press the OK button.  
b. Select a number from 1 to 10, and then press the OK button.  
Note: The factory default is Off (1 row and 1 column).  
Centering the Image  
You can automatically center the copy image on the page, or within each area of a page that  
has multiple copy images (N-Up).  
To center the image:  
1. On the control panel, press the Copy button.  
2. Select Auto Center, and then press the OK button.  
3. Select On (to automatically center the image) or Off, and then press the OK button.  
Note: The factory default is Off.  
Phaser® 8510/8560MFP Multifunction Product  
4-14  
           
Adjusting Copying Options  
Shifting the Image  
In some cases, you may want to change the placement of the image on the copy page.  
To change image placement:  
1. On the control panel, press the Copy button.  
2. In the menu, select Margin Shift, and then press the OK button.  
3. To increase the margin on the long edge of the copy:  
a. Select Long Edge, and then press the OK button.  
b. Select a number from 0 through 2.0 inches (in 0.1 inch increments) or from 0 through  
50 mm (in 1 mm increments), and then press the OK button.  
4. To increase the margin on the short edge of the copy:  
a. Select Short Edge, and then press the OK button.  
b. Select a number from 0 through 2.0 inches (in 0.1 inch increments) or from 0 through  
50 mm (in 1 mm increments), and then press the OK button.  
When you select margin shift options, a page icon with arrows indicating the direction that the  
image shifts appears on the right side of the control panel display.  
Note: The factory default is Off (long edge margin of 0 and short edge margin of 0).  
Phaser® 8510/8560MFP Multifunction Product  
4-15  
   
Adjusting Copying Options  
Output Adjustments  
You can change the following output adjustment settings:  
Collating Copies  
When you make several copies of a multi-page document, you can collate the output. For  
example, if you are making three single-sided copies of a six-page document, the copies are  
printed in this order when you select collated:  
1, 2, 3, 4, 5, 6, 1, 2, 3, 4, 5, 6, 1, 2, 3, 4, 5, 6  
If you select uncollated, the copies are printed in this order:  
1, 1, 1, 2, 2, 2, 3, 3, 3, 4, 4, 4, 5, 5, 5, 6, 6, 6  
To select a collating option:  
1. On the control panel, press the Copy button.  
2. Select Collate, and then press the OK button.  
3. Select On, Off, or Auto, and then press the OK button.  
Note: The factory default is Auto.  
Making Copy Documents with Covers  
You can print the first and/or last pages of your copy job on paper from a diffent tray. That tray  
could contain colored paper or card stock.  
To select the type of covers and the tray to use for the cover paper:  
1. On the control panel, press the Copy button.  
2. Select Covers, and then press the OK button.  
3. Select one of the following options, and then press the OK button.  
Off: Prints all pages of your copy job on the same paper.  
Front: Prints the first page of your copy job on paper from another tray.  
Back: Prints the last page of your copy job on paper from another tray.  
Front & Back: Prints the first and last pages of your copy job on paper from another  
tray.  
4. Select a tray to use for the cover pages, and then press the OK button.  
When you select cover pages, the right side of the control panel screen displays a cover  
page icon.  
Note: The factory default is Off.  
Phaser® 8510/8560MFP Multifunction Product  
4-16  
           
Adjusting Copying Options  
Using Blank Separation Pages  
When you create copies on transparencies or other special media, you can insert blank  
separation pages between each copy.  
To turn on blank separation pages:  
1. Select the tray that contains the media you want to use for the copies.  
2. On the control panel, press the Copy button.  
3. Select Blank Separators, and then press the OK button.  
4. Select On to insert a blank separation page between every page of the copy job. The Off  
option does not insert separation pages between your copies.  
5. Select the tray to use for the blank separators, and then press the OK button.  
Note: The factory default is Off.  
Phaser® 8510/8560MFP Multifunction Product  
4-17  
   
Adjusting Copying Options  
Advanced Copying  
You can change the following advanced copying options:  
Copying Books  
When copying a book, magazine, or pamphlet, you can copy both the left and right pages as a  
separate image or you can copy only the left or right page.  
Note: You must use the document glass to make copies from books, magazines, or pamphlets.  
1. On the control panel, press the Copy button.  
2. Select Book Copy, and then press the OK button.  
3. Select one of the following options, and then press the OK button.  
Off: Copies an open book as one image.  
Both Pages: Copies the left and the right pages of an open book as two images.  
Left Page Only: Copies only the left page of an open book.  
Right Page Only: Copies only the right page of an open book.  
When you select Book Copy, Gutter Erase is displayed with the appropriate icon.  
4. Select one of the following measurements for the gutter (the distance between the left and  
right pages), and then press the OK button:  
A value from 0.0 to 2.0 inches (in 0.1 inch increments).  
A value from 0 to 50 mm (in 1 mm increments).  
Note: The factory default is Off.  
Phaser® 8510/8560MFP Multifunction Product  
4-18  
       
Adjusting Copying Options  
Creating Booklets  
You can copy two document pages onto each side of a sheet of paper in the correct order so  
that you can fold the copy pages into a booklet. The size of the images are reduced  
proportionally to fit on the copy pages. You can combine this feature with the Book Copy  
option to reproduce bound documents.  
To select booklet copies:  
1. On the control panel, press the Copy button.  
2. Select Create Booklet, and then press the OK button.  
3. Select one of the following options, and then press the OK button.  
Off: Does not create a booklet.  
1-Sided Original: Creates a booklet from 1-sided originals.  
2-Sided Original: Creates a booklet from 2-sided originals.  
When you select a booklet option, the right side of the control panel screen displays a booklet  
icon. When you create a booklet, the output is automatically collated and set to 2-sided with no  
blank separators.  
The system does not print the copies until it has scanned all of the originals.  
Note: The factory default is Off.  
Phaser® 8510/8560MFP Multifunction Product  
4-19  
   
Managing Copy Functions  
Managing Copy Functions  
This section includes:  
Setting the Print Job Interrupt Option  
Print and fax jobs are normally interrupted when users make copies. Printing or faxing  
continues while the system scans the originals. When the copies are ready to print, the print or  
fax job pauses, the copies print, and then the print or fax job resumes.  
Set the print interrupt option at the control panel.  
1. On the control panel, press the System button.  
2. Select General Setup, and then press the OK button.  
3. Select System Controls, and then press the OK button.  
4. Select Print Job Interrupt, and then press the OK button.  
5. Select one of the following options, and then press the OK button:  
On: Interrupts print jobs when you make copies.  
Off: Allows print jobs to finish before printing copies.  
Note: The factory default is On.  
Using a Color Copy Password  
You can set a password to limit access to the color copy function. The system prompts users to  
enter the password when they press the Color Mode button to select color copies.  
Use the control panel to enable, disable, or change the color copy password.  
1. On the control panel, press the Copy button.  
2. Select Color Copy Password, and then press the OK button.  
3. Select one of the following options, and then press the OK button:  
Enable Password: Sets a color copy password. At the prompt, use the numeric  
keypad to enter a 4-digit password.  
Disable Password: Allows color copies without a password. At the prompt, use the  
numeric keypad to enter the current color copy password.  
Change Password: Changes the existing color copy password. At the prompt, use the  
numeric keypad to enter the current color copy password, press the OK button, and  
then enter a new 4-digit password.  
Note: The Disable and Change Password options are only available when a password has  
already been enabled. The Enable Password option disappears once you have set a password.  
Phaser® 8510/8560MFP Multifunction Product  
4-20  
           
Scanning  
This chapter includes:  
See also:  
Using the Scanner (Windows) tutorial at www.xerox.com/office/8510_8560support  
Using the Scanner (Macintosh) tutorial at www.xerox.com/office/8510_8560support  
Note: Some of the features described in this chapter may not be available on your system  
configuration.  
Phaser® 8510/8560MFP Multifunction Product  
5-1  
   
Overview  
Overview  
The scanning procedure used with the Phaser 8510/8560MFP product differs from that of  
desktop scanners. Because the product is normally connected to a network rather than directly  
to a single computer, you select a destination for the scanned image at the  
Phaser 8510/8560MFP product.  
Phaser 8560MFP products: You can store scanned images on the Phaser 8560MFP product’s  
hard drive in either the Public Folder or a private folder. You can also scan images directly to  
your computer where they can be placed in folders, attached to email, or imported into  
applications.  
Phaser 8510MFP products: You can scan images directly to your computer where they can  
be placed in folders, attached to email, or imported into applications.  
Note: Print, copy, and fax jobs can print while you are scanning originals or retrieving files  
from the Phaser 8560MFP product hard drive.  
Installing the Scan Driver  
If you plan to import scanned images directly into an application (such as Photoshop or Word),  
or scan images directly to your computer, you must install the Xerox scan driver.  
Xerox provides scan drivers for the Windows and Macintosh operating systems along with the  
printer drivers on the Software and Documentation CD-ROM that came with your system.  
Xerox scan drivers can also be found on the web at www.xerox.com/drivers.  
To install the scan driver from the Software and Documentation CD-ROM:  
1. Insert the CD-ROM into your computer’s CD-ROM drive.  
Note: For Windows operating systems, if the installer does not launch, click Start, click  
Run, and then type: <CD drive>:\INSTALL.EXE in the Run window.  
2. Select your desired language from the list.  
3. Click the Install Drivers link.  
4. Click the Install Printer and Scan Drivers link or the Install Scan Drivers link, and then  
follow the onscreen instructions to install the drivers.  
Phaser® 8510/8560MFP Multifunction Product  
5-2  
       
Basic Scanning  
Basic Scanning  
This section includes:  
Note: For additional scanning information, print the Scanning Guide. On the control panel,  
press the Scan button, select Scanning Guide, and then press the OK button to print the  
guide.  
Follow the steps below for your Phaser 8510/8560MFP product to scan images at the control  
panel. To clear the settings from the previous job, press the Clear All button.  
8560-045  
8560-044  
Document Feeder  
Document Glass  
Insert originals faceup with the top of the page  
entering the feeder first. Adjust the paper  
guides so they fit against the originals.  
Lift the document feeder or the document glass  
cover, and then place the original facedown on  
the back, left corner of the document glass.  
Phaser® 8510/8560MFP Multifunction Product  
5-3  
   
Basic Scanning  
Scanning Originals at the Phaser 8510MFP Product  
Phaser 8510MFP products select a user name as the destination when scanning originals at the  
control panel. Your user name is the name that identifies your computer on a network.  
Identifying Your User Name  
To identify your user name:  
If your user name is a company-assigned name, it could be your employee identification,  
or another name that may contain letters, numbers, or a combination of both, for example,  
XX09431 or jsmith.  
If you do not have a company-assigned user name, your user name is the name you or  
someone else has given your computer. To locate your computer’s name:  
Windows: Click Start, click Settings, click Control Panel, and then click System.  
Select the Computer Name tab on the System Properties screen. The computer’s  
name is displayed in the Full computer name field.  
Macintosh: Open System Preferences from the dock, and then click Sharing in the  
Internet and Network area of the screen. The computer’s name is displayed in the  
Computer Name field.  
Scanning Originals to Your User Name  
To scan originals to your user name at the control panel:  
1. Press the Scan button, select Scan To, and then press the OK button.  
User names are listed alphabetically. If there are more than 10 entries, the names are  
placed in alphabetic subgroups.  
2. Select the alphabetic subgroup for your user name, and then press the OK button.  
3. Select your user name, and then press the OK button.  
4. If prompted, enter your four-digit password, and then press the OK button.  
5. Select a template to use for this scan job, and then press the OK button. If you have not set  
up a template, select Default. The image is scanned using the current control panel  
settings.  
6. Change the scan options on the control panel, if desired.  
7. Press the Start button. The image is scanned to your computer.  
8. When you finish scanning, press the Clear All button. This prevents the next person who  
uses the system from scanning files to or deleting files from your user name.  
9. Return to your computer, and view or retrieve your scanned images using the Xerox Scan  
Utility.  
See also:  
Phaser® 8510/8560MFP Multifunction Product  
5-4  
       
Basic Scanning  
Scanning Originals at the Phaser 8560MFP Product  
Select one of three destinations for images when scanning originals at the  
Phaser 8560MFP product’s control panel: Public Folder, private folder, or user name.  
Note: Printing can continue while you are scanning originals at the system.  
Scanning to the Public Folder  
To scan originals to the Public Folder at the control panel:  
1. Press the Scan button, select Scan To, and then press the OK button.  
2. Select Public Folder, and then press the OK button.  
3. Change the scan options on the control panel, if desired.  
4. Press the Start button. The image is stored in the Public Folder on the product’s hard  
drive.  
5. Return to your computer and retrieve the images using CentreWare IS.  
See also:  
Scanning to a Private Folder  
To scan originals to a private folder at the control panel:  
1. Press the Scan button, select Scan To, and then press the OK button.  
2. Select <private folder>.  
Private folders are listed alphabetically below Public Folder. If there are more than  
10 entries, the names are placed in alphabetic subgroups.  
3. Select the alphabetic subgroup for your private folder, and then press the OK button.  
4. Select your private folder, and then press the OK button.  
5. If prompted, enter your four-digit password, and then press the OK button.  
6. Change the scan options on the control panel, if desired.  
7. Press the Start button. The image is stored in a private folder on the product’s hard drive.  
8. When you finish scanning, press the Clear All button. This prevents the next person who  
uses the product from scanning files to or deleting files from that location.  
9. Return to your computer and retrieve the images using CentreWare IS.  
See also:  
Phaser® 8510/8560MFP Multifunction Product  
5-5  
       
Basic Scanning  
Scanning to Your User Name  
Your user name is the name that identifies your computer on a network.  
Identifying Your User Name  
To identify your user name:  
If your user name is a company-assigned name, it could be your employee identification,  
or another name that may contain letters, numbers, or a combination of both, for example,  
XX09431 or jsmith.  
If you do not have a company-assigned user name, your user name is the name you or  
someone else has given your computer. To locate your computer’s name:  
Windows users: Click Start, click Control Panel, and then click System. Select the  
Computer Name tab on the System Properties screen. The computer’s name is  
displayed in the Full computer name field.  
Macintosh users: Open System Preferences from the dock, and then click Sharing in  
the Internet and Network area of the screen. The computer’s name is displayed in the  
Computer Name field.  
Scanning Originals to Your User Name  
To scan originals to a user name at the control panel:  
1. Press the Scan button, select Scan To, and then press the OK button.  
2. Select a <user’s name>, and then press the OK button.  
User names are listed alphabetically below Public Folder. If there are more than  
10 entries, the names are placed in alphabetic subgroups.  
3. Select the alphabetic subgroup for your user name, and then press the OK button.  
4. Select your user name, and then press the OK button.  
5. If prompted, enter your four-digit password, and then press the OK button.  
6. Select a template to use for this scan job, and then press the OK button. If you have not set  
up a template, select Default. The image is scanned using the current control panel  
settings.  
7. Change the scan options on the control panel, if desired.  
8. Press the Start button. The image is sent to a special folder on the hard drive of the user’s  
computer.  
9. When you finish scanning, press the Clear All button. This prevents the next person who  
uses the system from scanning files to or deleting files from that location.  
10. Return to your computer and retrieve the images using the Xerox Scan Utility.  
See also:  
Phaser® 8510/8560MFP Multifunction Product  
5-6  
   
Basic Scanning  
Using Walk-Up Scanning  
With the Xerox Scan Utility, you can scan documents to your computer from any Xerox  
multifunction system that has Walk-Up scanning capability. You do not need to install the  
specific scan drivers for each system.  
To perform Walk-Up scanning on the Phaser 8510/8560MFP product:  
1. Access the Xerox Scan Utility on your computer:  
Windows: Right-click the Xerox Scan Utility icon on the taskbar, and then select  
Xerox Scan Utility. If the icon does not appear in the taskbar, click Start, select  
Programs, select Xerox Office Printing, select Scanning, and then select Xerox  
Scan Utility.  
Macintosh: Click the Xerox Scan Utility icon in the dock.  
2. Select the Walk-Up Scanning tab.  
3. Click the Start Walk-Up Scanning button.  
4. Follow the instructions in the Walk-Up Scanning dialog box to scan the document at the  
system:  
a. Place the document facedown on the system’s document glass or faceup in the  
document feeder.  
b. On the control panel, press the Scan button.  
c. Select Scan To, and then press the OK button.  
d. Select your user name, and then press the OK button.  
e. If prompted, enter your four-digit numeric password, and then press the OK button.  
f. Select a template from the list displayed. If you have not set up a template, select  
Default. The image is scanned using default settings.  
g. If desired, change the scan options on the control panel.  
h. Press the Start button.  
5. At your computer, click the Finished button in the Xerox Scan Utility’s Walk-Up  
Scanning dialog box, and then view or retrieve images on the Scan to Email or Copy to  
Folder tab.  
See also:  
Phaser® 8510/8560MFP Multifunction Product  
5-7  
   
Retrieving Scanned Images  
Retrieving Scanned Images  
This section includes:  
The method you use to view and retrieve images depends on how the system is connected to  
your computer, the destination you choose for the scanned image, and the operating system, as  
displayed in the following table.  
Windows  
2000  
Macintosh  
OS X,  
Unix  
XP,  
Server  
2003  
Version  
10.2 or  
Higher  
Method  
98 SE  
OS 9.x  
Using CentreWare IS*  
Using the Xerox Scan Utility  
Importing into another  
application (page 5-14)  
= Available with a TCP/IP network connection.  
= Available with a USB connection.  
* = Only available on Phaser 8560MFP products.  
Note: Using a method other than CentreWare IS requires installation of the scan driver from  
the Software and Documentation CD-ROM.  
Phaser® 8510/8560MFP Multifunction Product  
5-8  
   
Retrieving Scanned Images  
Using CentreWare IS to Retrieve Images  
If your Phaser 8560MFP product is connected to a network, use CentreWare IS to view,  
retrieve, or delete images scanned from the Public Folder or from a private folder on the  
product’s hard drive.  
Note: The Public Folder and private folders are only available on Phaser 8560MFP products.  
To retrieve a scanned image using CentreWare IS:  
1. Launch your web browser.  
2. Enter your system’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).  
3. Click the Scans button to view the Scans tab.  
4. To retrieve images from the Public Folder:  
a. Select Public Folder on the left sidebar.  
b. Click the thumbnail of the image you want to retrieve.  
c. Select the desired file format from the Retrieve As drop-down list next to the image.  
d. Click the Go button.  
e. Follow the prompts to save the image to the desired location on your computer  
(Windows), or save the image from the application in which it opened (Macintosh).  
5. To retrieve images from a private folder:  
a. Select Private Folders on the left sidebar.  
b. Select the name of the private folder in the list displayed.  
c. If prompted, enter your four-digit password, and then click the OK button.  
d. Click the thumbnail of the image you want to retrieve.  
e. Select the desired file format from the Retrieve As drop-down list next to the image.  
f. Click the Go button.  
g. Follow the onscreen prompts to save the image to the desired location on your  
computer (Windows), or save the image from the application in which it opened  
(Macintosh).  
Phaser® 8510/8560MFP Multifunction Product  
5-9  
   
Retrieving Scanned Images  
Using the Xerox Scan Utility to Retrieve Images  
Use the Scan to Email or Copy to Folder tabs in the Xerox Scan Utility to view and retrieve  
images scanned to your computer from a Phaser 8510/8560MFP product. You can save the  
images in a specific folder or include the images as attachments in email messages.  
Scan to Email Tab  
When sending scanned images as attachments to email, you can use an email profile that has  
been saved with specific settings, or you can attach scanned images to an email and select new  
settings without using a saved profile.  
Using an Email Profile When Sending Scanned Images as Attachments  
To send scanned images as attachments in an email using an email profile:  
1. Access the Xerox Scan Utility on your computer:  
Windows: Right-click the Xerox Scan Utility icon on the taskbar, and then select  
Xerox Scan Utility. If the icon does not appear in the taskbar, click Start, select  
Programs, select Xerox Office Printing, select Scanning, and then select Xerox  
Scan Utility.  
Macintosh: Click the Xerox Scan Utility icon in the dock.  
2. Select the Scan to Email tab.  
3. Select one or more images you want to send in an email.  
4. Select the profile you want to use from the Email Profiles drop-down list.  
The fields for Attachment Base Name, To, CC, Subject, and Message display  
information that applies to the saved profile.  
5. If desired, enter a different name in the Base Attachment Name field and select new  
email settings. The Xerox Scan Utility adds the scan date and time information for each  
image to the end of the file name.  
Note: For example, if you scan an image at 10:15:07  
AM  
on April 27, 2007, select PDF as  
the file name extension, and then enter the new file name report in the Base Attachment  
Name field, the actual file name becomes: report_2007-04-27_10.15.07.pdf.  
6. Click the Copy to Email button to open your email application. The selected images are  
attached to the email.  
7. If desired, make additional changes to the email message, and then send the email.  
See also:  
Phaser® 8510/8560MFP Multifunction Product  
5-10  
         
Retrieving Scanned Images  
Selecting New Email Settings When Sending Scanned Images as Attachments  
To send scanned images as attachments in an email without using a profile:  
1. Access the Xerox Scan Utility on your computer:  
Windows: Right-click the Xerox Scan Utility icon on the taskbar, and then select  
Xerox Scan Utility. If the icon does not appear in the taskbar, click Start, select  
Programs, select Xerox Office Printing, select Scanning, and then select Xerox  
Scan Utility.  
Macintosh: Click the Xerox Scan Utility icon in the dock.  
2. Select the Scan to Email tab.  
3. Select one or more images you want to send in an email.  
4. Enter a name in the Base Attachment Name field. The Xerox Scan Utility adds the scan  
date and time information for each image to the end of the file name.  
Note: For example, if you scan an image at 10:15:07  
AM  
on April 27, 2007, select PDF as  
the file name extension, and then enter the new file name report in the Base Attachment  
Name field, the actual file name becomes: report_2007-04-27_10.15.07.pdf.  
5. Enter the appropriate email information in the To, CC, Subject, and Message fields.  
6. Click the Copy to Email button to open your email application. The selected images are  
attached to the email.  
7. If desired, make additional changes to the email message, and then send the email.  
See also:  
Phaser® 8510/8560MFP Multifunction Product  
5-11  
 
Retrieving Scanned Images  
Copy to Folder Tab  
When copying scanned images to a folder, you can use a folder profile that has been saved  
with specific settings, or you can send scanned images to a folder and select new settings  
without using a saved profile.  
Using a Folder Profile When Copying Scanned Images to a Folder  
You can create a folder profile to save folder information that you frequently use. To copy  
scanned images to a folder using a folder profile:  
1. Access the Xerox Scan Utility on your computer:  
Windows: Right-click the Xerox Scan Utility icon on the taskbar, and then select  
Xerox Scan Utility. If the icon does not appear in the taskbar, click Start, select  
Programs, select Xerox Office Printing, select Scanning, and then select Xerox  
Scan Utility.  
Macintosh: Click the Xerox Scan Utility icon in the dock.  
2. Select the Copy to Folder tab.  
3. Select one or more images you want to copy to a folder.  
4. Select the profile you want to use from the list displayed in the Folder Profiles field  
drop-down list.  
5. If desired, enter a different name in the Base File Name field and select a new folder  
location. The Xerox Scan Utility adds the scan date and time information for each image  
to the end of the file name.  
Note: For example, if you scan an image at 10:15:07  
AM  
on April 27, 2007, select PDF as  
the file extension, and enter the new file name report in the Base File Name field, the  
actual file name becomes: report_2007-04-27_10.15.07.pdf.  
6. Click the Copy to Folder button to copy the selected images to the folder.  
See also:  
Phaser® 8510/8560MFP Multifunction Product  
5-12  
     
Retrieving Scanned Images  
Selecting New Folder Settings When Copying Scanned Images to a Folder  
To copy scanned images to a folder without using a profile:  
1. Access the Xerox Scan Utility on your computer:  
Windows: Right-click the Xerox Scan Utility icon on the taskbar, and then select  
Xerox Scan Utility. If the icon does not appear in the taskbar, click Start, select  
Programs, select Xerox Office Printing, select Scanning, and then select Xerox  
Scan Utility.  
Macintosh: Click the Xerox Scan Utility icon in the dock.  
2. Select the Copy to Folder tab.  
3. Select one or more images you want to copy to a folder.  
4. Enter a name for the image in the Base File Name field. The Xerox Scan Utility adds the  
scan date and time information for each image to the end of the file name.  
Note: For example, if you scan an image at 10:15:07  
AM  
on April 27, 2007, select PDF as  
the file name extension, and enter the new file name report in the Base File Name field,  
the actual file name becomes: report_2007-04-27_10.15.07.pdf.  
5. Enter the folder path where you want to save the file in the Save To field, or click the  
Browse button to locate the folder.  
6. Click the Copy to Folder button to copy the selected images to the folder.  
See also:  
Phaser® 8510/8560MFP Multifunction Product  
5-13  
 
Retrieving Scanned Images  
Importing Images into an Application  
You can import images scanned to your computer from a Phaser 8560MFP product or a  
Phaser 8510MFP product into Windows or Macintosh applications on your computer.  
Importing Scanned Images into a Windows Application (TWAIN)  
To import images into an application for Windows 2000, Windows XP, and  
Windows Server 2003:  
1. Open the file in which you want to place the image.  
2. Select the application’s menu item to acquire the image. For example, if you are using  
Word to place an image in a document:  
a. Select Insert.  
b. Select Picture.  
c. Select From Scanner or Camera.  
d. Select the scanner, and then click the Custom Insert button.  
The window displays thumbnails of the images in the folder. The date and time that the  
image was scanned appears below each thumbnail.  
If you move your mouse over the thumbnail, a pop-up message displays information  
including the resolution and size of the image file.  
If you recently scanned an image and do not see it displayed, click the Refresh button.  
3. Select the image you want to import. Some applications allow you to import multiple  
images:  
To select more than one image, hold down the Ctrl key on your keyboard as you select  
each image.  
To import all of the images in the folder, select the Edit menu, and then select Select  
All.  
4. Click the Retrieve button. A copy of the image is transferred to the location in your  
application. If you want to delete the images you selected, click the Delete button.  
Note: For more information, click the Help menu to view online help.  
Phaser® 8510/8560MFP Multifunction Product  
5-14  
     
Retrieving Scanned Images  
Using the WIA Image Manager in a Windows Application  
You can import images that you scanned from the product to your computer into an application  
using the WIA Image Manager on Windows XP and Windows Server 2003.  
To import scanned images into an application:  
1. Open the file in which you want to place the image.  
2. Select the application’s menu item to acquire the image. For example, if you are using  
Microsoft Word to place an image in a document:  
a. Select Insert.  
b. Select Picture.  
c. Select From Scanner or Camera.  
d. Select the scanner, and then click the OK button.  
3. In the Get Pictures from WIA Xerox Phaser 8510MFP (or Phaser 8560MFP) window,  
open the folder to view thumbnails of the images. The filename appears below each  
thumbnail.  
4. To see details of an image file:  
a. Select the image.  
b. Click View picture information. The Properties dialog box displays information  
about the file size and the date and time that the image was scanned.  
c. Click the OK button to close the dialog box.  
5. Select the image you want to import. Some applications enable you to import multiple  
images:  
To select more than one image, hold down the Ctrl key on your keyboard as you select  
each image.  
To import all of the images in the folder, select the Edit menu, and then select Select  
All.  
6. Click the Get Pictures button.  
A copy of the image is transferred to the location selected in your application.  
Note: If you want to delete the images you selected, click the Delete button.  
Phaser® 8510/8560MFP Multifunction Product  
5-15  
 
Retrieving Scanned Images  
Using the Xerox Scan Utility in a Macintosh OS X Application (TWAIN)  
To import images into an application:  
1. Open the file in which you want to place the image.  
2. Select the application’s menu item to acquire the image. For example, if you are using  
Word to place an image in a document:  
a. Select Insert.  
b. Select Picture.  
c. Select From Scanner or Camera.  
d. Select the scanner, and then click the Acquire button.  
The Scan to Email and Copy to Folder tabs on the Xerox Scan Utility display thumbnails  
of the images. Information about each image, including the template used, resolution, size  
of the image file, and the profile name and settings appears to the right of the thumbnail.  
3. Select one or more images to import. Some applications allow you to select multiple  
images:  
To select more than one image, hold down the Command button on your keyboard as  
you select each image.  
To import all the images in a folder, click the Select All check box.  
4. Click the Import button. A copy of the image is transferred to the location selected in your  
application. If you want to delete the images you selected, click the Delete button.  
Note: For more information, click the Help button.  
Phaser® 8510/8560MFP Multifunction Product  
5-16  
 
Scanning Options  
Scanning Options  
This section includes:  
See also:  
Setting the Scan Resolution  
You may want to change the scan resolution depending on the way you plan to use the scanned  
image. Scan resolution affects both the size and image quality of the scanned image file. The  
higher the scan resolution, the larger the file size.  
To select the scan resolution:  
1. On the control panel, press the Scan button.  
2. Select Scan Resolution, and then press the OK button.  
3. Select one of the following options, and then press the OK button.  
100x100: Produces the lowest resolution and smallest file size.  
200x200: Produces low resolution and a small file size.  
300x300: Produces medium resolution and a medium file size.  
400x400: Produces high resolution and a large file size. (Not available on  
Phaser 8510MFP products.)  
600x600: Produces the highest resolution and largest file size. (Not available on  
Phaser 8510MFP products.)  
Phaser® 8510/8560MFP Multifunction Product  
5-17  
       
Scanning Options  
Automatically Suppressing Background Variations  
When you are using originals printed on thin paper, text or images printed on one side of the  
paper can sometimes be seen on the other side of the paper. To prevent this from happening in  
your scanned document, and to improve the quality for two-sided scanned pages, use the Auto  
Suppression setting on the control panel. This setting minimizes the sensitivity of the scanner  
to variations in the light background colors.  
To turn on/off automatic suppression:  
1. On the control panel, press the Scan button.  
2. Select Auto Suppression, and then press the OK button.  
3. Select either On or Off, and then press the OK button.  
Note: The factory default is Off.  
Setting the Color Mode  
You can scan an image in color or in black and white. Selecting black and white significantly  
reduces the file size of the scanned images. An image scanned in color will have a larger file  
size than the same image scanned in black and white.  
Press the Color Mode button on the control panel to change the selection.  
Reduce  
Enlarge  
2 Sided Lighten  
Darken  
Output  
Quality  
Document  
Type  
Color  
Mode  
8560-046  
Phaser® 8510/8560MFP Multifunction Product  
5-18  
       
Scanning Options  
Setting 1-Sided or 2-Sided Originals  
Note: If your system does not have a document feeder, you can manually perform 2-sided  
scanning from the document glass.  
When you use the document feeder to scan 2-sided originals, select a 2-sided option to scan  
both sides of the paper to produce a multi-page scanned image file.  
Press the 2-Sided button on the control panel to change the selection to:  
1 to 1: Scans just one side of the originals. (Factory default value)  
2 to 1: Scans both sides of the originals.  
Reduce  
Enlarge  
2 Sided Lighten  
Darken  
Output  
Quality  
Document  
Type  
Color  
Mode  
8560-047  
Note: Automatic 2-sided scanning is not available on the Phaser 8510MFP/N system.  
Phaser® 8510/8560MFP Multifunction Product  
5-19  
   
Scanning Options  
Setting the Document Type  
You can optimize the appearance of the scanned output according to the type of information  
contained in the original.  
Press the Document Type button on the control panel to change the selection to:  
Photo: Optimizes for photograph prints.  
Graphics: Optimizes for constant-colored areas.  
Mixed: Optimizes for magazines and newspapers.  
Text: Optimizes for black and white or colored text.  
Reduce  
Enlarge  
2 Sided Lighten  
Darken  
Output  
Quality  
Document  
Type  
Color  
Mode  
8560-049  
Phaser® 8510/8560MFP Multifunction Product  
5-20  
   
Scanning Options  
Setting the Original Size  
To specify the size of the original:  
1. On the control panel, press the Scan button.  
2. Select Original Size, and then press the OK button.  
3. Select one of the following options, and then press the OK button:  
Automatic  
Document Glass: Each original is prescanned to determine the size for each page  
in the scan job. Each scanned image is placed in a separate file.  
Document Feeder: Each original is scanned at 8.5 inches wide by the length of  
paper that feeds through the document feeder to determine the size for each page  
in the scan job. Each scanned image is placed in a separate file.  
Automatic (1st Page)  
Document Glass: The first original is prescanned to determine the size for all  
pages in the scan job. All scanned images are placed in one file.  
Document Feeder: The first original is scanned at 8.5 inches wide by the length  
of paper that feeds through the document feeder to determine the size for all pages  
in the scan job. All scanned images are placed in one file.  
<paper sizes>: Select a specific paper size to determine the area to be scanned. All  
scanned images are placed in one file.  
Note: The factory default is Automatic (1st Page).  
Phaser® 8510/8560MFP Multifunction Product  
5-21  
   
Managing Scan Templates  
Managing Scan Templates  
This section includes:  
You can create scan templates that contain specific settings, such as file type, resolution, and  
original size. You can choose to retain thumbnail images in the Xerox Scan Utility, or you can  
select a folder destination, so that when images are scanned, they are automatically copied into  
a designated folder.  
Note: If you do not create a template, the system generates default file names for scanned  
images using the date and time the image was scanned and the application extension. The  
filename format is yyyy-mm-dd_hh.mm.ss.xxx.  
To set or change the system’s date and time, use the control panel or CentreWare IS.  
See also:  
Advanced Features Guide at www.xerox.com/office/8510_8560support for information  
about changing system settings  
Phaser® 8510/8560MFP Multifunction Product  
5-22  
   
Managing Scan Templates  
Creating a Template with an Image View Setting  
To create a new template or edit an existing template with the option to retain thumbnail  
images in the Scan to Email or Copy to Folder tabs:  
1. Access the Xerox Scan Utility on your computer:  
Windows: Right-click the Xerox Scan Utility icon on the taskbar, and then select  
Xerox Scan Utility. If the icon does not appear in the taskbar, click Start, select  
Programs, select Xerox Office Printing, select Scanning, and then select Xerox  
Scan Utility.  
Macintosh: Click the Xerox Scan Utility icon in the dock.  
2. Select the Scan Settings tab, and then select the settings you want to use with the  
template: Color, Black and White, Original Size, Resolution, Original Type, File  
Format, and Sides to Scan.  
3. Select the Preview image in Xerox Scan Utility option to view the scanned image in both  
the Scan to Email or Copy to Folder tabs. From these tabs you can select the appropriate  
folder or email profile settings to use with your scanned images.  
4. Select one of the following options:  
To create a new template for the settings you selected: Enter the name for the new  
template in the Saved Templates Settings field.  
To edit an existing template with the settings you selected: Select a template from the  
list displayed in the Saved Templates Settings drop-down list.  
5. Click the Save button to save the settings for the new or revised template.  
Phaser® 8510/8560MFP Multifunction Product  
5-23  
   
Managing Scan Templates  
Creating a Template to Scan Images Directly to a Folder  
To create a template that places scanned images in a specific folder destination:  
1. Access the Xerox Scan Utility on your computer:  
Windows: Right-click the Xerox Scan Utility icon on the taskbar, and then select  
Xerox Scan Utility. If the icon does not appear in the taskbar, click Start, select  
Programs, select Xerox Office Printing, select Scanning, and then select Xerox  
Scan Utility.  
Macintosh: Click the Xerox Scan Utility icon in the dock.  
2. Select the Scan Settings tab, and then select the settings you want to use with the  
template: Color, Black and White, Original Size, Resolution, Original Type, File  
Format, and Sides to Scan.  
3. Select the Send image directly to folder option to send the scanned images directly to a  
designated folder without first viewing the images. Enter information in the following  
fields:  
a. To create a unique file name for one or more of the scanned images in the thumbnail  
view, select the images, and then enter a file name in the Base File Name field. The  
images display the filename with the date and time each image was scanned added to  
the name.  
b. Enter the folder path where you want to save the file in the Save To field, or click the  
Browse button to locate the folder.  
c. Select one of the following options:  
Leave the Save a copy in Xerox Scan Utility option checked. This enables  
thumbnail views of the scanned images to remain in the Copy to Folder or Scan  
to Email tabs. This is the default setting.  
Remove the check mark in the Save a copy in Xerox Scan Utility option. This  
deletes thumbnail views of the scanned images.  
4. Select one of the following options:  
To create a new template for the settings you selected: Enter the name for the new  
template in the Saved Templates Settings field.  
To edit an existing template with the settings you selected: Select a template from the  
list displayed in the Saved Templates Settings drop-down list.  
5. Click the Save button to save the settings for the new or revised template.  
See also:  
Phaser® 8510/8560MFP Multifunction Product  
5-24  
   
Managing Scan Templates  
Creating Unique Image File Names  
When each image is scanned, it is saved with a default file name indicating the date and time  
the image was scanned. The file name displays the format yyyy-mm-day_hh.mm.ss.xxx  
representing year-month-date_hour.minute.second.file type extension.  
For example, the filename 2007-07-01_13-45-15.pdf indicates that the image was scanned on  
July 1, 2007, at 1:45:15  
PM  
and is a PDF file.  
When you assign a new name to scanned images, the images display the new name with the  
date and time each image was scanned added to the name. See the following two examples:  
If you enter the name report as the new name for an image that was scanned at 1:45:15  
PM  
on July 1, 2007, the new image name appears as: report_2007-07-01_13-45-15.xxx.  
If you enter the name report for several images that were scanned at varying times on  
July 1, 2007, the new names become: report_2007-07-01_13-45-15.xxx,  
report_2007-07-01_13-45-25.xxx, and report_2007-07-01_13-47-32.xxx. The date and  
time information is unique for all scanned images.  
Deleting Templates  
To delete a template:  
1. Access the Xerox Scan Utility on your computer:  
Windows: Right-click the Xerox Scan Utility icon on the taskbar, and then select  
Xerox Scan Utility. If the icon does not appear in the taskbar, click Start, select  
Programs, select Xerox Office Printing, select Scanning, and then select Xerox  
Scan Utility.  
Macintosh: Click the Xerox Scan Utility icon in the dock.  
2. Select the Scan Settings tab.  
3. Select the template you want to delete in the Saved Template Settings drop-down list.  
4. Click the Delete button.  
5. When prompted, confirm that you want to delete the file.  
Phaser® 8510/8560MFP Multifunction Product  
5-25  
       
Managing Folder and Email Profiles  
Managing Folder and Email Profiles  
This section includes:  
With the Xerox Scan Utility, you can create profiles to be reused when sending scanned  
images as email attachments or when copying scanned images to specific folders. Profiles  
eliminate the need for re-entering the same email or folder destination information.  
Phaser® 8510/8560MFP Multifunction Product  
5-26  
   
Managing Folder and Email Profiles  
Creating or Editing Email Profiles  
To create or revise an email profile:  
1. Access the Xerox Scan Utility on your computer:  
Windows: Right-click the Xerox Scan Utility icon on the taskbar, and then select  
Xerox Scan Utility. If the icon does not appear in the taskbar, click Start, select  
Programs, select Xerox Office Printing, select Scanning, and then select Xerox  
Scan Utility.  
Macintosh: Click the Xerox Scan Utility icon in the dock.  
2. Select the Scan to Email tab.  
3. Select one of the following options:  
To create a new profile: Enter the name for the new profile in the Email Profiles field.  
To edit an existing profile: Select a profile from the list displayed in the Email  
Profiles drop-down list.  
4. To create a unique name for one or more of the scanned images in the thumbnail view:  
a. Select the images, and then enter a file name in the Base Attachment Name field.  
b. Enter the appropriate information in the To, CC, Subject, and Message fields.  
5. Click the Save button to save the settings for the new or revised profile.  
Note: When you enter a new file name for images in the Base Attachment Name field, and the  
profile is saved, the new file name displays the name you entered and the unique date and time  
each image was scanned.  
See also:  
Phaser® 8510/8560MFP Multifunction Product  
5-27  
   
Managing Folder and Email Profiles  
Deleting Email Profiles  
To delete an email profile:  
1. Access the Xerox Scan Utility on your computer:  
Windows: Right-click the Xerox Scan Utility icon on the taskbar, and then select  
Xerox Scan Utility. If the icon does not appear in the taskbar, click Start, select  
Programs, select Xerox Office Printing, select Scanning, and then select Xerox  
Scan Utility.  
Macintosh: Click the Xerox Scan Utility icon in the dock.  
2. Select the Scan to Email tab.  
3. Select the profile you want to delete in the Email Profiles drop-down list.  
4. Click the Delete button.  
5. When prompted, confirm that you want to delete the profile  
Phaser® 8510/8560MFP Multifunction Product  
5-28  
   
Managing Folder and Email Profiles  
Creating or Editing Folder Profiles  
To create or revise a folder profile:  
1. Access the Xerox Scan Utility on your computer:  
Windows: Right-click the Xerox Scan Utility icon on the taskbar, and then select  
Xerox Scan Utility. If the icon does not appear in the taskbar, click Start, select  
Programs, select Xerox Office Printing, select Scanning, and then select Xerox  
Scan Utility.  
Macintosh: Click the Xerox Scan Utility icon in the dock.  
2. Select the Copy to Folder tab.  
3. Select one of the following options:  
To create a new profile: Enter the name for the new profile in the Folder Profiles field.  
To edit an existing profile: Select a profile from the list displayed in the Folder  
Profiles drop-down list.  
4. To create a unique name for one or more of the scanned images in the thumbnail view:  
a. Select the images, and then enter a file name in the Base File Name field.  
b. Enter the folder path where you want to save the file in the Save To field, or click the  
Browse button to locate the folder.  
5. Click the Save button to save the settings for a new or revised profile.  
Note: When you enter a new file name for images in the Base File Name field, and the profile  
is saved, the new file name displays the name you entered and the unique date and time each  
image was scanned.  
See also:  
Phaser® 8510/8560MFP Multifunction Product  
5-29  
   
Managing Folder and Email Profiles  
Deleting Folder Profiles  
To delete a folder profile:  
1. Access the Xerox Scan Utility on your computer:  
Windows: Right-click the Xerox Scan Utility icon on the taskbar, and then select  
Xerox Scan Utility. If the icon does not appear in the taskbar, click Start, select  
Programs, select Xerox Office Printing, select Scanning, and then select Xerox  
Scan Utility.  
Macintosh: Click the Xerox Scan Utility icon in the dock.  
2. Select the Copy to Folder tab.  
3. Select the profile you want to delete in the Folder Profiles drop-down list.  
4. Click the Delete button.  
5. When prompted, confirm that you want to delete the profile.  
Phaser® 8510/8560MFP Multifunction Product  
5-30  
   
Managing Files and Scanning Policies  
Managing Files and Scanning Policies  
This section includes:  
Deleting Image Files from the System  
You can delete image files on the Phaser 8560MFP product that no longer need to be stored on  
the product’s hard drive. Deleting unnecessary images allows space for new images.  
When you press the Scan button on the control panel, the <%> Full display indicates how  
much hard drive space has been used to store scanned images. If a new scanned image would  
exceed the available space on the hard drive, the control panel displays an error message  
indicating that the hard drive is full. Scanning cannot continue until some files are deleted to  
create enough space.  
Note: The size of scanned image files varies based on the scan resolution and color options  
selected.  
To save space on the hard drive, periodically delete scanned images that are no longer needed.  
You can delete files using:  
Control panel  
CentreWare IS  
Phaser® 8510/8560MFP Multifunction Product  
5-31  
       
Managing Files and Scanning Policies  
Using the Control Panel  
To remove all scan files from the Public Folder:  
1. On the control panel, press the Scan button.  
2. Select Scan To, and then press the OK button.  
3. Select Public Folder, and then press the OK button.  
4. Select Clear Folder, and then press the OK button.  
5. When prompted to remove all scan files from this folder, select Yes, and then press the  
OK button.  
Using CentreWare IS  
To remove one or more scan files from the Public Folder or a private folder:  
1. Launch your web browser.  
2. Enter your system’s IP address in the browser’s Address field: (http://xxx.xxx.xxx.xxx).  
3. Click the Scans button to view the Scans tab.  
4. To delete scanned images from the Public Folder:  
a. Select Administrative on the left sidebar.  
b. Click Folder Cleanup.  
c. If prompted, enter a four-digit password, and then press the OK button.  
d. Select options from the items displayed.  
e. Click Save Changes when you are finished.  
5. To delete scanned images from a private folder:  
a. Select Private Folders on the left sidebar.  
b. Click the name of the private folder in the list displayed.  
c. If prompted, enter a four-digit password, and then press the OK button.  
If you want to delete all image files in a folder, click the Delete All button.  
If you want to delete a specific file, click the Delete button to the right of the file.  
Note: For more information, click the Help button to view online help.  
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5-32  
Managing Files and Scanning Policies  
Deleting Image Files from the Xerox Scan Utility  
Scanned images displayed in the Xerox Scan Utility are stored on your computer’s hard drive.  
To delete scanned images that are no longer needed from the Xerox Scan Utility:  
1. Access the Xerox Scan Utility on your computer:  
Windows: Right-click the Xerox Scan Utility icon on the taskbar, and then select  
Xerox Scan Utility. If the icon does not appear in the taskbar, click Start, select  
Programs, select Xerox Office Printing, select Scanning, and then select Xerox  
Scan Utility.  
Macintosh: Click the Xerox Scan Utility icon in the dock.  
2. Select the Scan to Email or Copy to Folder tab.  
3. Select the images you want to delete.  
4. Click the Delete Scanned Image button.  
Adding a Password for Scanning to Your Computer  
To require a password when scanning to your computer, access the Security Settings tab on  
the Xerox Scan Utility to specify a numeric, four-digit password.  
To create a password using the Xerox Scan Utility:  
1. Access the Xerox Scan Utility on your computer:  
Windows: Right-click the Xerox Scan Utility icon on the taskbar, and then select  
Xerox Scan Utility. If the icon does not appear in the taskbar, click Start, select  
Programs, select Xerox Office Printing, select Scanning, and then select Xerox  
Scan Utility.  
Macintosh: Click the Xerox Scan Utility icon in the dock.  
2. Select the Security Settings tab.  
3. Select the Require password for scanning to this computer box.  
4. Enter the same four-digit numeric password in the Enter Numeric Password and  
Confirm Numeric Password boxes.  
5. Click the Save Password button.  
6. Click the Close button to exit the Xerox Scan Utility.  
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5-33  
     
Managing Files and Scanning Policies  
Creating a Private Folder  
You can create a private folder on the Phaser 8560MFP product’s hard drive for your scanned  
images. You can also protect your private folder with a password to prevent others from  
viewing or retrieving your scanned images.  
To create a private folder on the system’s hard drive using CentreWare IS:  
1. Launch your web browser.  
2. Enter your system’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).  
3. Click the Scans button to view the Scans tab.  
4. Under Private Folders on the left side of the screen, click Create Folder.  
5. In the Create Folder window, enter the name for the private folder. The name can be a  
maximum of 10 alphanumeric characters.  
Note: If you want to protect your private folder with a password, type the same four-digit  
numeric password in both the Numeric Password and Confirm Numeric Password  
fields.  
6. Click the Save Changes button.  
Controlling Scanning Policies  
Administrators can control the scanning policies, including requirements for passwords, when  
setting up private folders.  
1. Launch your web browser.  
2. Enter your system’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).  
3. Click the Scans button to view the Scans tab.  
4. Under Administrative on the left side of the screen, click General, and then enter your  
password (if prompted).  
5. Make desired changes to the scan policy settings.  
Note: For more information, click the Help button to view online help.  
Phaser® 8510/8560MFP Multifunction Product  
5-34  
       
Calibrating the Scanner  
Calibrating the Scanner  
This section includes:  
Perform the scanner calibration procedure if your scanner, document feeder, or document  
cover is replaced. Scanner calibration adjusts the output quality of the front and back pages of  
2-sided originals in relation to each other. This procedure should not be performed as part  
of normal system operation.  
Calibrate the scanner using the Scanner Calibration page  
that came with your replacement scanner, document feeder,  
or document cover. After you begin the calibration  
procedure at the control panel, calibrate the scanner using a  
two-step process:  
The first step scans the calibration page from the  
document glass. Follow the steps in the Document  
Glass section. (For systems without a document feeder,  
only use the steps in this section to calibrate the  
scanner.)  
The second step scans the calibration page through the  
document feeder. Follow the steps in the Document  
Feeder section.  
Starting the Calibration Procedure  
1. On the control panel, press the System button.  
2. Select Information, and then press the OK button.  
3. Select Troubleshooting, and then press the OK button.  
4. Select Service Tools, and then press the OK button.  
5. Select Calibrate Scanner, and then press the OK button. Continue with the Document  
Glass steps.  
Phaser® 8510/8560MFP Multifunction Product  
5-35  
     
Calibrating the Scanner  
Calibrating the Scanner at the Document Glass  
To calibrate the scanner at the document glass:  
1. Place the Scanner Calibration page on the document glass, with the top edge of the page  
toward the left.  
Note: Make sure the calibration page is aligned correctly. If the page is misaligned, the  
calibration procedure will fail.  
2. Close the document feeder.  
3. On the control panel, select Document Glass Step, and then press the OK button to scan  
the calibration page.  
4. Wait for the scan to be completed, and then select one of the following options:  
If the control panel indicates Success, press the OK button, and then go to Step 5.  
If the control panel indicates Failure, press the OK button, and then repeat Steps 1–4.  
5. Remove the Scanner Calibration page from the document glass.  
If you have a document feeder, continue with the steps in the Document Feeder  
section.  
If you have a document glass cover, you have completed scanner calibration.  
Phaser® 8510/8560MFP Multifunction Product  
5-36  
 
Calibrating the Scanner  
Calibrating the Scanner at the Document Feeder  
To calibrate the scanner at the document feeder:  
1. Place the Scanner Calibration page in the document feeder, so that the top edge of the  
page enters the feeder first. Adjust the paper guides to fit against the page.  
LTR/LGL  
Note: Make sure the Scanner Calibration page is aligned correctly and the paper guides  
are adjusted to fit against the paper. If the page is misaligned, the calibration procedure  
will fail.  
2. On the control panel, select Document Feeder Step, and then press the OK button to  
scan the calibration page.  
3. Wait for the scan to be completed, and then select one of the following options:  
If the control panel indicates Success, press the OK button. The calibration  
procedure is complete.  
If the control panel indicates Failure, press the OK button, and then repeat Steps 1–3.  
Note: For more information about calibrating the scanner, see the Knowledge Base at  
Phaser® 8510/8560MFP Multifunction Product  
5-37  
 
Faxing  
This chapter includes:  
See also:  
Note: Some of the features described in this chapter may not be available on your system  
configuration.  
Phaser® 8510/8560MFP Multifunction Product  
6-1  
   
Basic Faxing  
Basic Faxing  
This section includes:  
Note: For additional faxing information, print the Faxing Guide. On the control panel, press  
the Fax button, select Faxing Guide, and then press the OK button to print the guide.  
Sending a Fax from the System  
To quickly send a fax from the system to a single recipient using factory defaults:  
1. Select one of the following methods:  
Document Glass: Place the first page of the document you are faxing facedown on  
the document glass with the top of the page toward the left side of the system.  
Document Feeder: Remove any staples and paper clips from pages and insert them  
faceup in the document feeder with the top of the page entering the document feeder  
first.  
2. On the control panel, press the Fax button.  
3. Using the alphanumeric keypad, enter the fax telephone number, and then press the  
Start button.  
4. If you use the document feeder, the system scans the pages and transmits the fax. If you  
use the document glass, the system scans the first page and then prompts you to Scan  
Another Fax? Select one of the following options:  
If you want to scan another fax page, select Yes, and then press the OK button.  
Remove the first scanned fax page, place the next page on the document glass, and  
then press the Start button.  
If you have no other pages to fax, select No, and then press the OK button; the  
system transmits the fax.  
Note: To print a confirmation page displaying the fax transmission status, turn on the  
transmission report option.  
See also:  
Phaser® 8510/8560MFP Multifunction Product  
6-2  
       
Basic Faxing  
Sending a Fax from Your Computer  
You can send a fax to the system from an application on your Windows or Macintosh  
computer.  
Windows Applications  
To send a fax from a Windows 2000, Windows XP, or Windows Server 2003 application:  
1. Access the application’s Print dialog box, select your Phaser 8510/8560MFP product, and  
then click the Properties button to open the printer driver.  
2. On the Output Options tab, select Fax from the Walk-Up Features drop-down list, and  
then click the Fax Setup button.  
3. Add the recipients to the Fax Recipient List. For more information, click the Help button  
to view the online help.  
Note: If you want to change fax options, such as the fax resolution or the send time, make  
the changes on the Fax Options tab.  
4. Click the OK button to save the fax settings for this job.  
5. Click the OK button to save the printer driver settings.  
6. Print the job.  
7. When the Fax Confirmation dialog box appears, click the OK button to send the fax job  
to the recipients in the list.  
Phaser® 8510/8560MFP Multifunction Product  
6-3  
     
Basic Faxing  
Macintosh Applications  
To send a fax from a Macintosh OS X, version 10.3 and higher application:  
1. Access the application’s Print dialog box.  
2. Select your Phaser 8510/8560MFP product in the Printer drop-down list.  
3. Select Fax from the Job Type drop-down list, and then click the Lan Fax Setup button.  
4. Click the Fax Recipients button and then select one of the following options:  
Add Fax Recipients: Select this option to access the Add Fax Recipient screen. Add  
information in the Name and Fax Number fields. Adding information in the  
remaining fields is optional. Click the OK button.  
Add From Address Book: Select this option to access the Add From Address Book  
screen. Select items from the list displayed, and then click the Add button.  
5. To make additional changes:  
Click the Fax Options button to make selections for the fax send speed, fax  
resolution, send time, fax dialing options, and cover sheet options, and then click the  
OK button.  
Click the Preferences button to select prompt options, and then click the OK button.  
6. Click the Print button.  
Phaser® 8510/8560MFP Multifunction Product  
6-4  
 
Adding Individual and Group Speed Dial Entries  
Adding Individual and Group Speed Dial Entries  
This section includes:  
You can create and save fax information for individuals or groups to whom you often send  
faxes. This saves time so that you can quickly select saved names and numbers without having  
to re-enter them each time you want to send a fax.  
Use the control panel keypad to enter individual and group names and individual fax numbers.  
1. Press the Pause button to enter  
pauses, represented by commas, in  
phone numbers.  
1
,
2. Press each alphanumeric key several  
times to cycle through letters when  
entering individual or group names and  
numbers when entering fax numbers.  
Speed  
Dial  
Send  
List  
Delay  
Send  
Pause  
A B C 2  
2
3. Press the * key several times to cycle  
through characters that can be used  
when entering names or numbers.  
4. Press the # key several times to cycle  
through characters that can be used  
when entering names or numbers.  
#
= : ( ) , ! / *  
8560-137  
4
3
Phaser® 8510/8560MFP Multifunction Product  
6-5  
   
Adding Individual and Group Speed Dial Entries  
Adding an Individual  
Set up and save individual names and fax numbers to easily access them when you want to  
send a fax.  
Using the Control Panel  
To add an individual speed dial entry:  
1. On the control panel, press the Speed Dial button.  
2. Select Individual, and then press the OK button. The Individual screen appears. If names  
and numbers have been previously entered, they are displayed.  
3. Select a blank number in the list displayed, and then press the OK button.  
4. Using the alphanumeric keypad:  
a. Enter a name in the Individual Name screen, and then press the OK button.  
b. Enter a fax phone number in the Fax Number screen, and then press the OK button.  
5. Select a fax transmission speed from the list displayed on the Starting Rate screen, and  
then press the OK button.  
6. Select one of the following options:  
If you want to add more names and fax numbers, repeat Steps 2 through 5.  
If you are finished adding individual names, press the Back button until you return to  
the main Fax menu screen.  
See also:  
Phaser® 8510/8560MFP Multifunction Product  
6-6  
   
Adding Individual and Group Speed Dial Entries  
Using CentreWare IS  
To add an individual speed dial entry:  
1. Launch your web browser.  
2. Enter your system’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).  
3. Select the Properties tab, and then click Individual Directory in the Fax Settings folder.  
4. Select one of the following options:  
a. Import: Click the Import option in the Individual Directory field, and then browse  
to select an individual’s information stored on your computer’s hard drive. Follow the  
onscreen prompts, and then click the Import button.  
b. Add: Click the Add option in the Individual Directory field to manually enter the  
following individual information:  
No: Select a number from the drop-down field. This determines where the  
individual will appear in the list.  
Name: Enter the individual’s name.  
Phone Number: Enter the individual’s fax number.  
Starting Rate: Select a transmission rate from the drop-down field.  
5. Click the Save Changes button.  
Phaser® 8510/8560MFP Multifunction Product  
6-7  
Adding Individual and Group Speed Dial Entries  
Adding a Group  
Set up and save group names to easily access them when you want to send a fax to a group.  
Groups can include both individual and group entries once they have been set up.  
Note: Individual entries must be set up before groups can be defined.  
Using the Control Panel  
Use the control panel to add or remove individuals or groups from the speed dial group.  
Setting Up a Group  
To set up a group:  
1. On the control panel, press the Speed Dial button.  
2. Select Group, and then press the OK button.  
3. Select a blank number in the list displayed, and then press the OK button.  
4. Using the alphanumeric keypad, enter a group name, and then press the OK button.  
5. To add individuals to this group:  
a. Select Add Individual, and then press the OK button. This option appears when one  
or more individuals can be added to this group.  
b. Select an individual from the list displayed, and then press the OK button.  
c. Repeat the above steps to continue adding individuals to the group.  
6. To add a group to this group:  
a. Select Add Group, and then press the OK button. This option appears when one or  
more groups can be added to this group.  
b. Select a group from the list displayed, and then press the OK button.  
c. Repeat the above steps to continue adding groups to the group.  
7. When you have finished adding individuals and other groups, select Done, and then press  
the OK button.  
Phaser® 8510/8560MFP Multifunction Product  
6-8  
     
Adding Individual and Group Speed Dial Entries  
Removing an Entry from a Group  
To remove an entry:  
1. On the control panel, press the Speed Dial button.  
2. Select Group, and then press the OK button.  
3. Select the group you want to change from the list displayed, and then press the OK button.  
4. To remove an individual from this group:  
a. Select Remove Individual, and then press the OK button. This option appears when  
there are one or more individuals in this group.  
b. Select an individual from the list displayed, and then press the OK button.  
c. Repeat the above steps to continue removing individuals from the group.  
5. To remove a group from this group:  
a. Select Remove Group, and then press the OK button. This option appears when there  
are one or more groups in this group.  
b. Select a group from the list displayed, and then press the OK button  
c. Repeat the above steps to continue removing groups from the group.  
6. When you have finished removing individuals and other groups, select Done, and then  
press the OK button.  
See also:  
Phaser® 8510/8560MFP Multifunction Product  
6-9  
 
Adding Individual and Group Speed Dial Entries  
Using CentreWare IS  
To add a group speed dial entry:  
1. Launch your web browser.  
2. Enter your system’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).  
3. Select the Properties tab, and then click Group Directory in the Fax Settings folder.  
4. Click the Add button and then enter the appropriate information in the following fields:  
Group No.: Select a number from the drop-down field. This determines where the  
group appears in the list.  
Group Name: Enter the group’s name.  
5. Click the Next button.  
6. Select members to add to the group from the Select New Members list. To select a  
member, click in the box next to the member’s name to insert a check mark.  
7. When you are finished adding members to the group, click the Add to Group button.  
Editing or Deleting an Individual Speed Dial Entry  
To revise or remove individual names and fax numbers:  
1. On the control panel, press the Speed Dial button.  
2. Select Individual, and then press the OK button.  
3. Select a name from the list displayed on the Individual screen, and then press the  
OK button.  
4. Select one of the following options, and then press the OK button:  
Use As Destination: Returns you to the main fax screen. The selected individual’s  
name and fax number is displayed in the Fax To field.  
Make Changes: Edits the existing values for this individual. You can change the  
individual’s name, fax number, or starting rate.  
Remove It: Removes the individual from the speed dial directory.  
5. To revise or remove the individual name and fax number information, follow the onscreen  
prompts.  
Phaser® 8510/8560MFP Multifunction Product  
6-10  
   
Adding Individual and Group Speed Dial Entries  
Editing or Deleting a Group Speed Dial Entry  
To revise or remove groups:  
1. On the control panel, press the Speed Dial button.  
2. Select Group, and then press the OK button.  
3. Select a group name in the list displayed, and then press the OK button.  
4. Select one of the following options:  
Use As Destination: Returns you to the main fax screen. The selected group is  
displayed in the Fax To field.  
Make Changes: Edits the existing values for this group. You can change the group  
name or edit the group components, such as adding or removing an individual or  
group entry.  
Remove It: Removes the group from the speed dial directory.  
5. To revise or remove the group information, follow the onscreen prompts.  
6. Press the Back button until you are returned to the main Fax menu screen.  
Phaser® 8510/8560MFP Multifunction Product  
6-11  
   
Faxing Multiple Recipients Using Send List  
Faxing Multiple Recipients Using Send List  
This section includes:  
Setting Up a Send List of Fax Recipients  
You can select one or more recipients when sending a fax. The Send List fax feature enables  
you to create a list of recipients that includes fax numbers, individuals, and groups.  
Creating a List of Recipients for Sending a Fax  
To create a send list of fax numbers, individuals, and/or groups:  
1. On the control panel, press the Send List button.  
2. Select one of the following options, and then press the OK button:  
a. Add Fax Number  
Select Add Fax Number.  
Using the alphanumeric keypad, enter a fax number.  
Press the OK button.  
b. Add Individual (This option appears only if you have saved an entry in the individual  
directory.)  
Select Add Individual.  
Select an individual from the list displayed.  
Press the OK button.  
c. Add Group (This option appears only if you have saved an entry in the group  
directory.)  
Select Add Group.  
Select a group from the list displayed.  
Press the OK button.  
3. Repeat Step 2 to enter additional fax numbers, individuals, or groups to the send list.  
4. Select Done, and then press the OK button when you are finished adding entries.  
5. If desired, select other control panel options, and then press the Start button.  
See also:  
Phaser® 8510/8560MFP Multifunction Product  
6-12  
         
Faxing Multiple Recipients Using Send List  
Viewing or Editing the Send List  
Before sending a fax, you may want to verify or edit the list of recipients you selected for the  
fax. To do this:  
1. On the control panel, press the Send List button.  
2. Select View/Edit Send List, and then press the OK button. A list appears displaying the  
fax numbers, individuals, or groups you have selected to receive the fax you are sending.  
3. To delete an entry from the Send List:  
a. Select an entry from the list displayed, and then press the OK button.  
b. Select Delete, and then press the OK button. This option removes the item selected  
and returns you to the Send List. The deleted number, individual or group is no longer  
displayed as a recipient for the fax you are sending.  
Note: Select Do Not Delete if you do not want to remove the number, individual or group  
from the Send List. Selecting this option returns you to the Send List. No changes are  
made to the list of recipients for the fax you are sending.  
4. If desired, select other control panel options, and then press the Start button to send the  
fax.  
Phaser® 8510/8560MFP Multifunction Product  
6-13  
   
Selecting Fax Options  
Selecting Fax Options  
This section includes:  
Setting the Fax Destination  
To set the destination for the current fax:  
1. On the control panel, press the Fax button.  
2. Select Fax To, and then press the OK button.  
3. Select one of the following options, and then press the OK button:  
Fax Number: Enables you to enter a fax number or individual or group speed dial  
directory number using the alphanumeric keypad.  
Individual: Enter the number assigned to the individual in the individual  
directory, and then press the Start button.  
Group: Press the # button, enter the number assigned to the group in the group  
directory, and then press the Start button.  
Speed Dial: Enables you to select an individual or group entry.  
Send List: Enables you to send the fax to a list of selected recipients.  
Note: Press any key on the alphanumeric keypad to view the Fax Number item.  
See also:  
Phaser® 8510/8560MFP Multifunction Product  
6-14  
       
Selecting Fax Options  
Setting the Fax Resolution  
To set the fax resolution:  
1. On the control panel, press the Fax button.  
2. Select Resolution, and then press the OK button.  
3. Select an option from the list displayed, and then press the OK button.  
Note: The factory default is Fine.  
Selecting the Original Size  
To select the size of the original for the fax:  
1. On the control panel, press the Fax button.  
2. Select Original Size, and then press the OK button.  
3. Select one of the following options, and then press the OK button:  
Automatic  
Document Glass: Each original is prescanned to determine the size for each page.  
Document Feeder: Each original is scanned at 8.5 inches wide by the length of  
paper that feeds through the document feeder to determine the size for each page.  
<paper sizes>: Select a specific paper size from the list displayed.  
Note: The factory default is Automatic.  
Selecting Auto Suppression  
When you are using originals printed on thin paper, images printed on one side of the paper  
can sometimes be seen on the other side of the paper.  
To prevent this from happening in your fax document, select the Auto Suppression setting on  
the control panel:  
1. On the control panel, press the Fax button.  
2. Select Auto Suppression, and then press the OK button.  
3. Select On, and then press the OK button.  
Note: The factory default is Off.  
Phaser® 8510/8560MFP Multifunction Product  
6-15  
           
Selecting Fax Options  
Selecting the Starting Rate  
Select the highest starting rate unless the fax destination for the fax you are sending has special  
requirements.  
To select the transmission speed for a fax:  
1. On the control panel, press the Fax button.  
2. Select Starting Rate, and then press the OK button.  
3. Select an option from the list displayed, and then press the OK button.  
Note: The factory default is 33.6 kbps (Super G3) for Phaser 8560MFP products and  
14.4 kbps for Phaser 8510MFP products.  
Delay Sending a Fax  
To send a fax at a specified time (within 24 hours):  
1. On the control panel, press the Delayed Send button.  
2. Select Send later, and then press the OK button.  
3. Select the time to send the fax:  
Hour to send: Select a number from 0 to 23, and the press the OK button.  
Minute to send: Select a number from 0 to 59, and then press the OK button.  
4. Select one of the following options on the Time to send screen:  
Select OK to accept the delayed send time.  
Select Change to change the delayed send time. Follow the prompts to revise the  
delayed send time.  
5. If desired, select other control panel options, and then press the Start button. The fax is  
scanned and saved to be sent at the time you specified.  
Phaser® 8510/8560MFP Multifunction Product  
6-16  
       
Managing Fax Functions  
Managing Fax Functions  
This section includes:  
Printing a Transmission Report  
Set a default option for printing a fax transmission report, and then turn on/off printing the  
transmission report for each job.  
To select a default option for printing a fax transmission report:  
1. On the control panel, press the System button.  
2. Select Job Defaults Setup, and then press the OK button.  
3. Select Fax Defaults Setup, and then press the OK button.  
4. Select Fax Send Setup, and then press the OK button.  
5. Select Transmission Report, and then press the OK button.  
6. Select one of the following options, and then press the OK button:  
Always: A transmission report is always printed.  
Never: A transmission report is never printed.  
Error Only: A transmission report is only printed when an error occurs with the fax  
transmission.  
Note: The factory default is Error Only.  
To turn on/off printing a transmission report for a specific fax job:  
1. On the control panel, press the Fax button.  
2. Select Transmission Report, and then press the OK button.  
3. Select one of the following options, and then press the OK button.  
On: Select this option to print a transmission report. This option overrides the Never  
or Error Only options in Step 6 above.  
Off: Select this option to prevent printing a transmission report unless there is an error,  
and the default set in Step 6 above is Error Only.  
Phaser® 8510/8560MFP Multifunction Product  
6-17  
       
Managing Fax Functions  
Enabling or Disabling Secure Faxes  
Additional security may be set for receiving faxes. When the Secure Fax option is enabled, a  
password is required before faxes can be printed or removed.  
To enable or disable a Secure Receive fax:  
1. On the control panel, press the System button.  
2. Select Job Defaults Setup, and then press the OK button.  
3. Select Fax Defaults Setup, and then press the OK button.  
4. Select Fax Receive Setup, and then press the OK button.  
5. Select Secure Receive, and then press the OK button.  
6. Select one of the following options, and then press the OK button:  
Off: This option turns off the secure fax receive option if it is on. Follow the onscreen  
prompts to enter a four-digit numeric password.  
On: This option turns on the secure fax receive option if it is off. Follow the onscreen  
prompts to enter a numeric password.  
7. If you want to change your password, select Change Secure Receive Password, and  
then press the OK button. Follow the onscreen prompts to enter the current password and  
then enter the new password you want to use.  
Phaser® 8510/8560MFP Multifunction Product  
6-18  
   
Managing Fax Functions  
Printing or Clearing Secure Faxes  
If the Secure Fax option is enabled, you must enter your numeric password to print or clear a  
received fax:  
Using the Control Panel  
To print or clear all secure faxes:  
1. On the control panel, press the Fax button.  
2. Select one of the following options, follow the onscreen prompts, and then press the  
OK button:  
Print Secure Faxes: You can print and delete all received faxes after you enter your  
numeric password.  
Clear Secure Faxes: You can clear all received faxes after you enter your numeric  
password.  
3. When prompted, enter your four-digit password, and then press the OK button.  
Using CentreWare IS  
To print or clear a secure fax:  
1. Launch your web browser.  
2. Enter your system’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).  
3. Select the Jobs tab, and then click Clear Fax Received Jobs.  
4. Click the Clear Fax Received Jobs button to remove all received faxes.  
5. When prompted, enter your four-digit password, and then press the OK button.  
Phaser® 8510/8560MFP Multifunction Product  
6-19  
   
Managing Fax Functions  
Clear Pending Faxes  
You can view the faxes waiting to be sent. If needed, you can clear one or more faxes.  
Using the Control Panel  
To clear pending faxes:  
1. On the control panel, press the Fax button.  
2. Select Clear Pending Faxes, and then press the OK button.  
3. Select Pending Jobs Report, and then press the OK button. The Pending Jobs Report  
prints.  
4. Select one of the following options, and then press the OK button:  
Clear All: Deletes all fax jobs waiting to be sent.  
Clear One: Enter the job number from the Pending Jobs report for the fax you want to  
remove.  
Using CentreWare IS  
To clear pending faxes:  
1. Launch your web browser.  
2. Enter your system’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).  
3. Select the Jobs tab, and then click Clear Fax Pending Jobs.  
4. Select one of the following options:  
Clear All Pending Fax Jobs: Deletes all fax jobs waiting to be sent.  
Clear One Pending Fax Job: In the Job ID from the Pending Jobs Report field,  
enter the job number from the Pending Jobs report for the fax you want to remove.  
5. Click the Clear Fax Job(s) button to remove the faxes you selected.  
Phaser® 8510/8560MFP Multifunction Product  
6-20  
   
Managing Fax Functions  
Enabling or Disabling Junk Fax Prevention  
Junk fax prevention allows you to turn off/on printing faxes received from phone numbers in  
the individual speed dial directory.  
Using the Control Panel  
To turn off/on the junk fax prevention option:  
1. On the control panel, press the System button.  
2. Select Job Defaults Setup, and then press the OK button.  
3. Select Fax Defaults Setup, and then press the OK button.  
4. Select Fax Receive Setup, and then press the OK button.  
5. Select Junk Fax Prevention, and then press the OK button.  
6. Select one of the following options, and then press the OK button:  
Off: This option turns off the junk fax prevention option if it is on. Selecting Off  
enables printing faxes from phone numbers in the individual speed dial directory.  
On: This option turns on the junk fax prevention option if it is off. Selecting On  
prevents printing faxes from phone numbers in the individual speed dial directory.  
Using CentreWare IS  
To turn off/on the junk fax prevention option:  
1. Launch your web browser.  
2. Enter your system’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).  
3. Select the Properties tab, click to expand the Fax Settings folder, and then click Defaults.  
4. In the Fax Receive Setup section, select an option in the Junk Fax Prevention field:  
Off: This option turns off the junk fax prevention option if it is on. Selecting Off  
enables printing faxes from phone numbers in the individual speed dial directory.  
On: This option turns on the junk fax prevention option if it is off. Selecting On  
prevents printing faxes from phone numbers in the individual speed dial directory.  
5. When you are finished making your selection, click the Save Changes button.  
Phaser® 8510/8560MFP Multifunction Product  
6-21  
   
Managing Fax Functions  
Printing Fax Reports  
Several fax reports are available to provide information about faxing activities, directories, and  
pending jobs. The Activity Report provides information about completed fax jobs. The Dial  
Directory Report and the Group Directory Report display information about fax numbers,  
individual, or group recipients. The Pending Jobs Report provides a list of faxes waiting to be  
sent.  
Using the Control Panel  
To print a fax report:  
1. On the control panel, press the Fax button.  
2. Select Fax Reports, and then press the OK button.  
3. Select one of the following reports, and then press the OK button to print the report:  
Activity Report  
Dial Directory Report  
Group Directory Report  
Pending Jobs Report  
See also:  
Using CentreWare IS  
To print a fax report:  
1. Launch your web browser.  
2. Enter your system’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).  
3. Select the Support tab, and then click Print Fax Reports. The Print Fax Reports screen  
appears displaying five report options:  
Activity Report  
Dial Directory Report  
Group Directory Report  
Pending Jobs Report  
Protocol Monitor Report  
4. Select the report you want to print, and then click the large button on the bottom of the  
screen.  
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6-22  
   
Managing Fax Functions  
Inserting Pauses in Fax Numbers  
Some fax numbers require one or more pauses during the dialing sequence.  
To insert pauses in a fax number:  
1. On the control panel, press the Fax button.  
2. Select Fax To, and then press the OK button.  
3. When entering a fax number using the alphanumeric keypad, press the Pause button to  
insert a pause (represented by a comma) in the fax number where appropriate.  
4. Press the Start button to send the fax.  
Changing the Pause Setting  
To change the pause setting:  
1. On the control panel, press the System button.  
2. Select Troubleshooting, and then press the OK button.  
3. Select Fax Problems, and then press the OK button.  
4. Select Dial Delay, and then press the OK button.  
5. Follow the onscreen prompts to select a new time setting for pause entries, and then press  
the OK button.  
Note: The factory default is three seconds.  
Phaser® 8510/8560MFP Multifunction Product  
6-23  
     
Managing Fax Functions  
Changing Default Settings  
Select one of the following methods to change the default settings for the system’s fax  
function.  
Using the Control Panel  
To change default settings:  
1. On the control panel, press the System button.  
2. Select Job Defaults Setup, and then press the OK button.  
3. Select Fax Defaults Setup, and then press the OK button.  
4. Select one of the following options, and then press the OK button:  
Fax Send Setup: View or change settings for each item listed in the Fax Send Setup  
menu, and then press the OK button.  
Fax Receive Setup: View or change settings for each item listed in the Fax Receive  
Setup menu, and then press the OK button.  
Fax Configuration: View or change settings for each item listed in the Fax  
Configuration menu, and then press the OK button.  
Using CentreWare IS  
To change default settings:  
1. Launch your web browser.  
2. Enter your system’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).  
3. Select the Properties tab, click to expand the Fax Settings folder, and then click Defaults.  
4. If desired, change the settings in these options for your fax job:  
Fax Configuration  
Fax Send Setup  
Fax Receive Setup  
5. When you are finished making changes, click the Save Changes button.  
Phaser® 8510/8560MFP Multifunction Product  
6-24  
   
Solving Fax Problems  
Solving Fax Problems  
This section includes:  
Configuring the Modem  
To adjust modem settings:  
1. On the control panel, press the System button.  
2. Select Troubleshooting, and then press the OK button.  
3. Select Fax Problems, and then press the OK button.  
4. Select Modem Configuration, and then press the OK button.  
5. Select one or more of the following options, and then press the OK button:  
Dial Pause: Sets the duration of each pause entered in a fax number when sending a  
fax.  
Dial Delay: Sets the delay between hearing the dial tone and the sound of the fax  
number being dialed.  
Max Compression: Sets the highest compression method used for both incoming and  
outgoing faxes.  
Printing the Protocol Monitoring Report  
The Protocol Monitoring Report provides information about the previous fax job as an aid in  
determining fax protocol problems.  
To print the report:  
1. On the control panel, press the System button.  
2. Select Troubleshooting, and then press the OK button.  
3. Select Fax Problems, and then press the OK button.  
4. Select Protocol Monitor Report, and then press the OK button to print the report.  
Phaser® 8510/8560MFP Multifunction Product  
6-25  
           
Solving Fax Problems  
Resetting Fax Options to the Factory Default  
When you reset fax settings, all settings are returned to factory default values. Any incoming  
or outgoing faxes are cancelled or deleted.  
Note: Speed Dial entries and the Country and Line ID settings are not affected when you  
select the Reset Fax option.  
To reset fax options to factory default settings:  
1. On the control panel, press the System button.  
2. Select Troubleshooting, and then press the OK button.  
3. Select Fax Problems, and then press the OK button.  
4. Select Reset Fax, and then press the OK button.  
5. Select Reset Fax Now, and then press the OK button.  
Phaser® 8510/8560MFP Multifunction Product  
6-26  
   
.
Print Quality  
This chapter includes:  
Phaser® 8510/8560MFP Multifunction Product  
7-1  
   
Controlling the Quality of Your Prints  
Controlling the Quality of Your Prints  
This chapter includes:  
The print-quality mode and TekColor correction directly control the quality of your prints. The  
print-quality mode and paper type directly control the print speed. You can change these  
settings in the printer driver or on the control panel.  
Note: Driver settings override the control panel settings.  
See also:  
Advanced Features Guide at www.xerox.com/office/8510_8560support  
Selecting a Print-Quality Mode  
Print-quality modes available with the Phaser 8510/8560MFP product include:  
Fast Color, Enhanced (All products)  
Standard, High-Resolution/Photo (Phaser 8560MFP products only)  
Print-Quality Mode  
Fast Color  
Type of Print Job  
Fastest full-color mode, useful for many images and previewing your  
work. Rapidly produces review documents; useful for rush jobs. not  
recommended for documents containing small text, fine detail, or large  
areas of bright solid fill.  
Standard  
General-purpose mode for full-color printing. Produces crisp, bright  
prints at high speed. Recommended for vibrant, saturated color prints.  
Enhanced  
Best mode for business presentations. Produces superior text resolution  
and very smooth light colors. This mode takes longer to process and  
print than Standard or Fast Color.  
High-Resolution/Photo  
Highest-quality mode for color prints. Provides the best detail and  
smoothness for photographic images. Produces highest-quality color  
prints, with the best text resolution and smoothest light colors. This  
mode takes longer to process and print than the other modes.  
Phaser® 8510/8560MFP Multifunction Product  
7-2  
       
Controlling the Quality of Your Prints  
To select the print-quality mode in a supported driver:  
Operating System  
Windows 98 SE  
Steps  
1. Select the Setup tab.  
2. Select a print-quality mode.  
Windows 2000,  
1. Select the Paper/Quality tab.  
Windows XP, or  
Windows Server 2003  
2. Select a print-quality mode.  
Mac OS 9.x  
1. In the Print dialog box, select General.  
2. Select Print Quality from the drop-down list.  
3. Select the desired mode for Quality.  
Mac OS X, version  
10.2 and higher  
1. In the Print dialog box, select Image Quality from the drop-down list.  
2. Select a print-quality mode from the Print Quality drop-down list.  
Phaser® 8510/8560MFP Multifunction Product  
7-3  
Controlling the Quality of Your Prints  
Adjusting Color  
The TekColor correction options provide simulations of different color devices. Automatic is  
the default correction for general image processing. See the following table to determine what  
option you want to use.  
TekColor Correction  
Automatic  
Description  
Applies the best color correction to each graphic  
element: text, artwork, and photographs.  
Office Color  
sRGB Display  
sRGB Vivid  
Approximates the colors on a CRT computer display.  
Produces brighter, more saturated colors than sRGB  
Display.  
LCD Display  
Approximates the colors on a LCD computer display.  
Matches Specifications for Web Offset Publications.  
Matches FOGRA glossy paper specification.  
Approximates U.S. commercial press target.  
Press Match  
SWOP Press  
Euroscale Press  
Commercial Press  
SNAP Press  
Matches Specifications for Newsprint Advertising  
Production.  
ISO Coated  
Matches FOGRA 27L specification.  
Matches FOGRA 29L specification.  
ISO Uncoated  
None  
Applies no color correction. Use with other color  
management tools, such as ICC (International Color  
®
Consortium) profiles, ColorSync, or the PANTONE  
Color Chart for your printer.  
Black and White  
Converts all colors to shades of gray.  
See also:  
Knowledge Base at www.xorox.com/office/8510_8560support for color matching  
information and ICC profiles  
Phaser® 8510/8560MFP Multifunction Product  
7-4  
   
Controlling the Quality of Your Prints  
To select the color correction in a supported driver:  
Operating System  
Steps  
Windows 98 SE,  
Windows 2000,  
Windows XP, or  
Windows Server 2003  
1. Select the TekColor tab.  
2. Select the desired color correction. Some of the color corrections are  
grouped under Office Color or Press Match.  
Mac OS 9.x  
1. In the Print dialog box, select General.  
2. Select TekColor from the drop-down list.  
3. Select the desired color correction for Color.  
Mac OS X, version  
10.2 and higher  
1. In the Print dialog box, select Image Quality from the drop-down list.  
2. Select the desired color correction from the Color Correction drop-  
down list.  
Phaser® 8510/8560MFP Multifunction Product  
7-5  
Solving Print-Quality Problems  
Solving Print-Quality Problems  
This section includes:  
Smudges or Smears  
Problem  
Smudges or smears appear on the page.  
Solution  
To prevent smudges or smears from appearing on the page:  
1. Verify that the paper you are using is the correct type for the system and is properly loaded  
in the tray. For information on support paper types and weights, print the Paper Tips page.  
a. On the control panel, press the System button.  
b. Select Information, and then press the OK button.  
c. Select Information Pages, and then press the OK button.  
d. Select Paper Tips Page, and then press the OK button.  
2. If the problem continues, run cleaning pages through the system:  
a. On the control panel, press the System button.  
b. Select Troubleshooting, and then press the OK button.  
c. Select Print Quality Problems, and then press the OK button.  
d. Select Remove Print Smears, and then press the OK button. The system cleans the  
ink from the rollers by running several sheets of paper through the system. Repeat  
Step 2 up to three times if the smears continue to appear.  
Phaser® 8510/8560MFP Multifunction Product  
7-6  
       
Solving Print-Quality Problems  
3. If the problem continues:  
a. Open the door on the side of the system and remove the maintenance kit.  
b. Wipe the plastic wiper blade with a lint-free cloth.  
c. Replace the maintenance kit and close the door.  
Note: Smudges or smears may appear if you print on side two of pre-printed paper, but do not  
select 2nds Side as the paper type. Select the 2nd Side option on the control panel and in the  
printer driver.  
See also:  
Phaser® 8510/8560MFP Multifunction Product  
7-7  
Solving Print-Quality Problems  
Random Light Stripes  
Problem  
Light stripes appear randomly on the test page when one or more color bars is missing.  
Light Stripes Test  
Solution  
To prevent random light strips from appear on the page:  
1. On the control panel, press the System button.  
2. Select Troubleshooting, and then press the OK button.  
3. Select Print Quality Problems, and then press the OK button.  
4. Select Eliminate Light Stripes, and then press the OK button.  
a. Select Basic, and then press the OK button. Repeat this procedure up to two times to  
eliminate light stripes.  
b. If the problem continues, select Advanced, and then press the OK button. Follow the  
control panel prompts to select the missing jet’s color and number. See the Light  
Stripes Test page to determine the color and jet number.  
5. If light stripes continue to appear:  
a. Turn off the system for at least four hours.  
b. Turn on the system and, if necessary, repeat the Basic procedure once.  
Phaser® 8510/8560MFP Multifunction Product  
7-8  
   
Solving Print-Quality Problems  
6. If the problem continues, call your local service provider or Xerox technical support. To  
continue printing until your system can be serviced, select Jet Substitution Mode to  
substitute a jet for the malfunctioning jet causing the light stripe.  
To select Jet Substitution Mode:  
a. On the control panel, press the System button.  
b. Select Troubleshooting, and then press the OK button.  
c. Select Print Quality Problems, and then press the OK button.  
d. Select Eliminate Light Stripes, and then press the OK button.  
e. Select Jet Substitution Mode, and the press the OK button.  
f. Follow the control panel prompts to select the color and malfunctioning jet number  
indicated on the Light Stripes Test page.  
See also:  
jet substitution.  
Phaser® 8510/8560MFP Multifunction Product  
7-9  
Solving Print-Quality Problems  
Predominate Light Stripes  
Problem  
Light stripes appear prominently on the test page when all four color bars are missing.  
Solution  
To prevent predominate light stripes from appear on the page:  
1. Open the exit cover:  
a. Remove debris from the paper-exit area.  
b. Raise the lower paper guide and wipe the plastic paper release blade with a lint-free  
cloth.  
2. Close the exit cover.  
3. Open the door on the side of the system:  
a. Remove the maintenance kit  
b. Wipe the plastic wiper blade with a lint-free cloth  
c. Replace the maintenance kit.  
d. Close the door  
4. If the problem continues, follow the steps for Random Light Stripes.  
Phaser® 8510/8560MFP Multifunction Product  
7-10  
   
Solving Print-Quality Problems  
Transparency Images Are Too Light or Too Dark  
Problem  
Text or graphics printed on transparencies are either too light or too dark.  
Solution  
To prevent transparency text or graphics from being too light or too dark:  
1. Verify that Transparency is select in the software application or in the printer driver.  
2. Verify that the tray containing the transparencies is set to print transparencies:  
a. On the control panel, press the System button.  
b. Select Paper Tray Setup, and then press the OK button.  
c. Select Tray 1 Paper, Tray 2 Paper, Tray 3 Paper, or Tray 4 Paper, and then press the  
OK button.  
d. Select Transparency, and then press the OK button.  
3. Print the Paper Tips page for more information about transparencies:  
a. On the control panel, press the System button.  
b. Select Information, and then press the OK button.  
c. Select Information Pages, and then press the OK button.  
d. Select Paper Tips Page, and then press the OK button.  
Note: Use only recommended Xerox transparencies.  
See also:  
Phaser® 8510/8560MFP Multifunction Product  
7-11  
   
Solving Print-Quality Problems  
Colors Are Wrong  
Problem  
The color produced by the system is wrong or differs from the color that it must match.  
Solution  
For information about color matching, go to www.xerox.com/office/8510_8560support.  
Phaser® 8510/8560MFP Multifunction Product  
7-12  
 
Maintenance  
This chapter includes:  
See also:  
Maintenance video tutorials at www.xerox.com/office/8510_8560support  
Replacing supplies video tutorials at www.xerox.com/office/8510_8560support  
Phaser® 8510/8560MFP Multifunction Product  
8-1  
 
Maintenance and Cleaning  
Maintenance and Cleaning  
This section includes:  
See also:  
Routine Maintenance  
Your system needs little maintenance to keep it producing quality prints. Add ink, empty the  
waste tray, and replace the maintenance kit when needed to keep your printer functioning  
properly.  
Adding Ink  
You can load ink any time the system is idle, or when the control panel displays the Ink low or  
Ink out message.  
Keep ink in its packaging until you are ready to use it.  
Identify ink by number and shape, not color.  
To avoid ink jams, never insert broken ink sticks into the ink-loading bins.  
Phaser® 8510/8560MFP Multifunction Product  
8-2  
         
Maintenance and Cleaning  
To load ink:  
1. Lift the control panel.  
8560-052  
2. Open the ink cover.  
8560-053  
Phaser® 8510/8560MFP Multifunction Product  
8-3  
Maintenance and Cleaning  
3. Locate the ink-loading bin that is low. A label above each bin indicates the ink stick color  
and shape for that bin.  
4. Remove the ink stick from its packaging, and then insert the ink stick into the opening of  
the appropriate ink-loading bin. Do not force the ink stick into the ink-loading bin. Each  
ink stick is uniquely shaped to fit into the correct ink-loading bin.  
1
2
3
4
8560-107  
5. Close the ink cover.  
6. Close the control panel. Warming Up is displayed on the control panel until the system is  
ready for printing.  
Note: To minimize ink waste and optimize performance, leave the system on at all times.  
To order ink, contact your local reseller or go to www.xerox.com/office/8510_8560supplies.  
Caution: Use of ink other than Genuine Xerox Phaser 8510/8560MFP Solid Ink may affect  
print quality and system reliability. It is the only ink designed and manufactured under strict  
quality controls by Xerox for specific use with this system.  
Phaser® 8510/8560MFP Multifunction Product  
8-4  
Maintenance and Cleaning  
Emptying the Waste Tray  
Empty the waste tray when the control panel displays a message stating that the waste tray is  
full.  
Warning: The system’s interior may be hot. Do not touch the hot surfaces!  
To empty the waste tray:  
1. Open the side door.  
8560-055  
Phaser® 8510/8560MFP Multifunction Product  
8-5  
 
Maintenance and Cleaning  
2. Pull the waste tray (labeled B) completely out of the system.  
Warning: The waste tray may be hot; handle it carefully.  
8560-056  
Note: The waste tray may be locked if the system is in a warm-up cycle or if the ink is  
cooling following the Eliminate Light Stripes troubleshooting routine. If the tray is  
locked, close the door and wait 15 minutes before repeating Steps 1 and 2.  
3. Empty the waste tray in a waste container. The ink is non-toxic and can be discarded as  
normal office waste.  
8560-057  
Note: The waste tray must be out of the system for more than five seconds or you will  
continue to receive a Waste Tray Full message on the control panel.  
Phaser® 8510/8560MFP Multifunction Product  
8-6  
Maintenance and Cleaning  
4. Insert the waste tray into the system and push it completely into the waste tray slot.  
8560-058  
5. Close the side door.  
8560-059  
Caution: Do not attempt to reuse the waste ink in the system; it can damage the system. This  
damage is not covered under the system warranty.  
Phaser® 8510/8560MFP Multifunction Product  
8-7  
Maintenance and Cleaning  
Replacing the Maintenance Kit  
The maintenance kit contains a maintenance roller that keeps the surface of the imaging drum  
clean and oiled.  
Note: Order a new maintenance kit when the control panel displays a message that the  
maintenance kit is low. Replace it when the control panel prompts you to replace the  
maintenance kit. To order a replacement maintenance kit, contact your local reseller or go to  
To replace the maintenance kit:  
1. Open the side door on the system;  
8560-055  
Warning: The system’s interior may be hot. Do not touch the hot surfaces!  
Phaser® 8510/8560MFP Multifunction Product  
8-8  
   
Maintenance and Cleaning  
2. Remove the maintenance kit (labeled A) from the maintenance kit slot.  
8560-060  
3. Insert the replacement maintenance kit and push it completely into the maintenance kit  
slot. Follow the illustrated instructions included with the maintenance kit for full  
installation and disposal information.  
8560-061  
Phaser® 8510/8560MFP Multifunction Product  
8-9  
Maintenance and Cleaning  
4. Close the side door.  
8560-059  
Phaser® 8510/8560MFP Multifunction Product  
8-10  
Maintenance and Cleaning  
Cleaning the Paper Release Blade  
To clean the paper release blade:  
1. Lift the control panel.  
8560-052  
2. Remove paper from the output tray.  
8560-076  
Phaser® 8510/8560MFP Multifunction Product  
8-11  
   
Maintenance and Cleaning  
3. Open the exit cover.  
8560-077  
4. Lift the lower paper guide toward the front of the system.  
8560-079  
Phaser® 8510/8560MFP Multifunction Product  
8-12  
Maintenance and Cleaning  
5. Wipe the plastic paper release blade on the paper guide with a pre-soaked alcohol cloth  
(using 90 percent isopropyl alcohol).  
8560-062  
6. Return the paper guide to its original position.  
8560-063  
Phaser® 8510/8560MFP Multifunction Product  
8-13  
Maintenance and Cleaning  
7. Close the exit cover.  
8560-081  
8. Close the control panel.  
8560-082  
Phaser® 8510/8560MFP Multifunction Product  
8-14  
Maintenance and Cleaning  
Cleaning the Maintenance Kit Wiper Blade  
The maintenance kit contains a wiper blade that removes excess ink. To clean the maintenance  
kit wiper blade:  
1. Open the side door on the system  
8560-055  
2. Remove the maintenance kit (labeled A) from the maintenance kit slot.  
8560-060  
Phaser® 8510/8560MFP Multifunction Product  
8-15  
     
Maintenance and Cleaning  
3. Use a lint-free cloth to clean the top and upper edges of the flexible plastic wiper blade  
located next to the roller.  
8560-064  
4. Insert the maintenance kit and push it completely into the maintenance kit slot.  
8560-061  
Phaser® 8510/8560MFP Multifunction Product  
8-16  
Maintenance and Cleaning  
5. Close the side door.  
8560-059  
Phaser® 8510/8560MFP Multifunction Product  
8-17  
Maintenance and Cleaning  
Cleaning the Outside of the System  
To remove stains, clean the outside of the system using a soft, damp, cloth moistened with a  
mild neutral detergent. Do not spray detergent directly onto the system.  
Warning: To prevent electric shock, turn the system off and unplug the power cord from the  
electrical outlet before cleaning the system.  
Cleaning the Document Glass and Document Feeder  
Periodically clean the document glass and document feeder to remove debris or paper residue  
which may affect the quality of your copies and scanned images.  
Document Glass  
To clean the document glass:  
1. Lift the document feeder.  
8560-093  
2. Moisten a soft cloth or cotton swab with alcohol (90 percent isopropyl alcohol).  
Phaser® 8510/8560MFP Multifunction Product  
8-18  
     
Maintenance and Cleaning  
3. Wipe the document glass with the cloth or cotton swab.  
8560-065  
4. Close the document feeder.  
8560-095  
Phaser® 8510/8560MFP Multifunction Product  
8-19  
Maintenance and Cleaning  
Document Feeder  
To clean the document feeder:  
1. Open the jam access door on the document feeder.  
8560-090  
2. Moisten a soft cloth or cotton swab with alcohol (90 percent isopropyl alcohol).  
3. Wipe the feeding roller and inside the document feeder with the cloth or cotton swab.  
8560-066  
Phaser® 8510/8560MFP Multifunction Product  
8-20  
Maintenance and Cleaning  
4. Close the jam access door.  
8560-092  
5. Lift the document feeder.  
8560-093  
Phaser® 8510/8560MFP Multifunction Product  
8-21  
Maintenance and Cleaning  
6. Wipe the underside of the document feeder with the cloth or cotton swab.  
8560-067  
7. Close the document feeder.  
8560-095  
Phaser® 8510/8560MFP Multifunction Product  
8-22  
Ordering Supplies  
Ordering Supplies  
This section includes:  
Certain consumables and routine maintenance items need to be ordered occasionally. Each  
item includes installation instructions in the package.  
Consumables  
Solid ink is the only consumable for Phaser 8510/8560MFP products:  
Phaser 8510MFP products: Genuine Xerox Phaser 8510MFP Solid Ink (Cyan, Magenta,  
Yellow, and Black)  
Phaser 8560MFP products: Genuine Xerox Phaser 8560MFP Solid Ink (Cyan, Magenta,  
Yellow, and Black)  
Note: When ordering ink from your local reseller or from the Xerox supplies website at  
www.xerox.com/office/8510_8560supplies, be sure to order the correct ink for your system.  
Ink shapes differ for both products. Ink used with Phaser 8510MFP products cannot be used  
with Phaser 8560MFP products.  
Caution: Use of ink other than Genuine Xerox Phaser 8510/8560MFP Solid Ink may affect  
print quality and system reliability. It is the only ink designed and manufactured under strict  
quality controls by Xerox for specific use with this system.  
To save ink, leave the system turned on. For more information about minimizing ink usage, go  
See also:  
Phaser® 8510/8560MFP Multifunction Product  
8-23  
       
Ordering Supplies  
Routine Maintenance Items  
Routine maintenance items are printer parts that have a limited life and require periodic  
replacement. Replacements may be parts or kits. Routine maintenance items are typically  
customer replaceable.  
The maintenance kit is the only routine maintenance item for the  
Phaser 8510/8560MFP product. To order a replacement maintenance kit, contact your local  
To view information about the remaining life of the maintenance kit:  
1. On the control panel, press the System button.  
2. Select Information, and then press the OK button.  
3. Select Supplies Info, and then press the OK button.  
4. Select Maintenance Kit Life, and then press the OK button.  
See also:  
When to Order Supplies  
The control panel displays a warning when the supply nears its replacement time. Verify that  
you have replacements on hand. It is important to order these supplies when the messages first  
appear to avoid interruptions to your printing. The control panel displays an error message  
when the supply must be replaced.  
To order supplies, contact your local reseller or go to the Xerox Supplies website at  
Caution: Use of non-Xerox supplies is not recommended. The Xerox Warranty, Service  
Agreements, and Total Satisfaction Guarantee do not cover damage, malfunction, or  
degradation of performance caused by use of non-Xerox supplies, or the use of Xerox supplies  
not specified for this system. The Total Satisfaction Guarantee is available in the United States  
and Canada. Coverage may vary outside these areas; please contact your local representative  
for details.  
Recycling Supplies  
For information on Xerox supplies recycling programs, go to www.xerox.com/gwa.  
Phaser® 8510/8560MFP Multifunction Product  
8-24  
           
Moving and Repacking the System  
Moving and Repacking the System  
This section includes:  
Caution: Parts of the system are hot. To avoid personal injury or damage to the system, allow  
the ink to solidify. Run the Shutdown for Moving System procedure on the control panel to  
cool the system quickly.  
Precautions for Moving the System  
To view precautions and guidelines for safely moving your system, see User Safety on  
page A-1 in this user guide.  
Moving the System Within the Office  
To move the system within the office:  
1. Close the system’s door and covers.  
2. Press the power switch located under the interface cover on the side of the system.  
8560-117  
3. Within 10 seconds after turning off the system, select Shutdown for Moving System on  
the control panel.  
Note: If you receive a Power Down Error-Head not Parked message at the control  
panel, the system is not ready to be moved. If the printhead is not locked, the system can  
be damaged during shipment.  
Phaser® 8510/8560MFP Multifunction Product  
8-25  
         
Moving and Repacking the System  
4. Wait for the system to complete the cool-down period for the ink to solidify. The fan shuts  
down when it is cool enough to move the system.  
Caution: If you turn off the system but do not select Shutdown for Moving System on  
the control panel, the fan does not run, so you must wait longer for the ink to solidify. Wait  
at least 30 minutes for the system to cool completely before moving or packing it.  
5. Unplug the system after the cool-down cycle is complete.  
6. Use the hand holds on each side of the system to lift it.  
38 kg  
83.3 lb.  
8560_132  
Caution: If the system has an optional Tray 3 or 4, lift the system off the trays.  
Phaser® 8510/8560MFP Multifunction Product  
8-26  
Moving and Repacking the System  
Preparing the System for Shipment  
Before shipping the system:  
1. Remove the maintenance kit and waste tray. See Removing the Maintenance Kit and  
2. Turn off the system. See Turning Off the System on page 8-30.  
3. Remove the document feeder and scanner. See Removing the Document Feeder and  
4. Pack the system. See Packing the System on page 8-34.  
Repack the system using the original packing material and boxes or a Xerox repackaging kit.  
Additional instructions for repacking the system are provided in the repackaging kit. If you do  
not have all the original packaging, or are unable to repackage the system, contact your local  
Xerox service representative.  
Caution: Damage to the system resulting from improper moving or failure to repackage the  
system properly for shipment, is not covered by the warranty, service agreement, or Total  
Satisfaction Guarantee. The Total Satisfaction Guarantee is available in the United States and  
Canada. Coverage may vary outside these areas; please contact your local representative for  
details.  
Phaser® 8510/8560MFP Multifunction Product  
8-27  
   
Moving and Repacking the System  
Removing the Maintenance Kit and Waste Tray  
Before turning off the system, remove the maintenance kit and waste tray.  
1. Open the side door on the system.  
8560-055  
2. Remove the maintenance kit (labeled A) and place it in a plastic bag for storage.  
8560-060  
Phaser® 8510/8560MFP Multifunction Product  
8-28  
   
Moving and Repacking the System  
3. Remove the waste tray (labeled B) from the waste tray slot.  
8560-056  
Warning: The waste tray may be hot; handle it carefully.  
4. Empty the waste, and then place the tray in a plastic bag for storage.  
8560-057  
Caution: Shipping the system with the maintenance kit and waste tray installed can  
damage the system.  
5. Close the system’s door and covers.  
Phaser® 8510/8560MFP Multifunction Product  
8-29  
Moving and Repacking the System  
Turning Off the System  
To turn off the system:  
1. Press the power switch located under the interface cover on the side of the system.  
8560-117  
2. Within 10 seconds after turning off the system, select Shutdown for Moving System on  
the control panel.  
Caution: If you receive a Power Down Error-Head not Parked message at the control  
panel, the system is not ready to be moved. If the printhead is not locked, the system can  
be damaged during shipment.  
Phaser® 8510/8560MFP Multifunction Product  
8-30  
 
Moving and Repacking the System  
3. Turn the scanhead transportation lock clockwise to lock the scanhead.  
Caution: Scanhead damage can occur if the lock is not fully tightened.  
8560-131  
4. Wait for the system to complete the cool-down period for the ink to solidify. The fan shuts  
down when it is cool enough to move the system.  
Caution: If you turn off the system but do not select Shutdown for Moving System on  
the control panel, the fan does not run, so you must wait longer for the ink to solidify. Wait  
at least 30 minutes for the system to cool completely before moving or packing it.  
5. Unplug the system after the cool-down cycle is complete.  
Phaser® 8510/8560MFP Multifunction Product  
8-31  
Moving and Repacking the System  
Removing the Document Feeder and Scanner  
1. Remove the document feeder and scanner, pack them separately from the rest of the  
system.  
2. Disconnect the cable between the document feeder and the scanner.  
3. Lift the document feeder.  
8560-093  
a. Pinch the hinges, and then lift the document feeder away from the document glass.  
1
2
8560-071  
Phaser® 8510/8560MFP Multifunction Product  
8-32  
 
Moving and Repacking the System  
b. Disconnect the cable between the scanner and the rest of the system.  
c. Using a pen, slide both the scanner latches to the unlocked position, and then slide the  
scanner back and lift it away from the system.  
8560-072  
d. Pack the scanner separately from the rest of the system  
4. Fold the stabilizers in toward the system.  
8560-073  
Phaser® 8510/8560MFP Multifunction Product  
8-33  
Moving and Repacking the System  
5. Use the hand holds on each side of the system to lift it.  
38 kg  
83.3 lb.  
8560_132  
Caution: If the system has an optional Tray 3 or 4, lift the system off the trays.  
Packing the System  
Repack the system using the original packing material and boxes or a Xerox repackaging kit.  
Additional instructions for repacking the system are provided in the repackaging kit. If you do  
not have all the original packaging, or are unable to repackage the system, contact your local  
Xerox service representative.  
Caution: Damage to the system resulting from improper moving or failure to repackage the  
system properly for shipment, is not covered by the warranty, service agreement, or Total  
Satisfaction Guarantee. The Total Satisfaction Guarantee is available in the United States and  
Canada. Coverage may vary outside these areas; please contact your local representative for  
details.  
Phaser® 8510/8560MFP Multifunction Product  
8-34  
   
Troubleshooting  
This chapter includes:  
See also:  
Troubleshooting video tutorials at www.xerox.com/office/8510_8560support  
Phaser® 8510/8560MFP Multifunction Product  
9-1  
 
Clearing Paper Jams  
Clearing Paper Jams  
This section includes:  
See also:  
Jam at Exit Cover  
To clear a jam at the exit cover:  
1. Lift the control panel.  
8560-075  
Phaser® 8510/8560MFP Multifunction Product  
9-2  
       
Clearing Paper Jams  
2. Remove paper from the output tray.  
8560-076  
3. Open the exit cover.  
8560-077  
Phaser® 8510/8560MFP Multifunction Product  
9-3  
Clearing Paper Jams  
4. Pull the jammed paper slowly out of the system. Confirm that all paper fragments are  
removed.  
8560-078  
5. If you did not find paper in Step 4, lift the paper guides.  
8560-079  
6. Remove any jammed paper.  
8560-080  
Phaser® 8510/8560MFP Multifunction Product  
9-4  
Clearing Paper Jams  
7. Close the exit cover.  
8560-081  
8. Close the control panel.  
8560-082  
Phaser® 8510/8560MFP Multifunction Product  
9-5  
Clearing Paper Jams  
9. If you did not find paper in the previous steps, follow these steps.  
a. Pull up the latch on the front of the system to open the front cover.  
8560-083  
b. Pull the jammed paper slowly out of the system. Confirm that all paper fragments are  
removed.  
8560-084  
Phaser® 8510/8560MFP Multifunction Product  
9-6  
Clearing Paper Jams  
c. Close the front cover.  
8560-085  
Phaser® 8510/8560MFP Multifunction Product  
9-7  
Clearing Paper Jams  
Jam at Exit Path  
To clear a jam at the exit path:  
1. Lift the control panel.  
8560-075  
2. Pull the jammed paper slowly out of the system. Confirm that all paper fragments are  
removed.  
8560-086  
Phaser® 8510/8560MFP Multifunction Product  
9-8  
   
Clearing Paper Jams  
3. Remove paper from the output tray.  
8560-076  
4. Close the control panel.  
8560-082  
Phaser® 8510/8560MFP Multifunction Product  
9-9  
Clearing Paper Jams  
5. Adjust the output tray for short or long paper.  
8560-016  
8560-017  
For media shorter than 190 mm (7.5 in.), flip up the  
paper stop.  
For media longer than 297 mm (11.7 in.),  
extend the output tray.  
Phaser® 8510/8560MFP Multifunction Product  
9-10  
Clearing Paper Jams  
Jam at Front Cover  
To clear a jam at the front cover:  
1. Pull up the latch on the front of the system to open the front cover.  
8560-083  
2. Pull the jammed paper slowly out of the system. Confirm that all paper fragments are  
removed.  
8560-084  
Phaser® 8510/8560MFP Multifunction Product  
9-11  
   
Clearing Paper Jams  
3. Close the front cover.  
8560-085  
4. If you did not find paper in Step 2, follow these steps:  
a. Lift the control panel.  
8560-075  
Phaser® 8510/8560MFP Multifunction Product  
9-12  
Clearing Paper Jams  
b. Open the exit cover.  
8560-077  
c. Pull the jammed paper slowly out of the system. Confirm that all paper fragments are  
removed.  
8560-078  
Phaser® 8510/8560MFP Multifunction Product  
9-13  
Clearing Paper Jams  
d. Lift the paper guides.  
8560-079  
e. Remove jammed paper.  
8560-080  
Phaser® 8510/8560MFP Multifunction Product  
9-14  
Clearing Paper Jams  
f. Close the exit cover.  
8560-081  
g. Close the control panel.  
8560-095  
Phaser® 8510/8560MFP Multifunction Product  
9-15  
Clearing Paper Jams  
5. If you did not find jammed paper in the previous steps, follow these steps.  
a. Pull all the trays completely out of the system and removed jammed paper.  
8560-088  
b. Pull the jammed paper slowly out of the system. Confirm that all paper fragments are  
removed.  
8560-100  
Phaser® 8510/8560MFP Multifunction Product  
9-16  
Clearing Paper Jams  
c. Replace all trays and push each one completely into the system.  
8560-098  
Note: Use only the approved paper type, weight, and size for this tray. Print custom size paper  
from Tray 1 only.  
Phaser® 8510/8560MFP Multifunction Product  
9-17  
Clearing Paper Jams  
Jam at Tray 2, 3, or 4  
To clear a jam from the tray specified on the control panel:  
1. Pull the tray specified on the control panel completely out of the system.  
8560-088  
2. Remove the top sheet from the tray.  
8560-087  
Phaser® 8510/8560MFP Multifunction Product  
9-18  
   
Clearing Paper Jams  
3. Remove jammed paper inside the system tray slot. Verify that any torn pieces of paper are  
removed.  
8560-100  
4. Push the tray completely into the system.  
8560-098  
Phaser® 8510/8560MFP Multifunction Product  
9-19  
Clearing Paper Jams  
5. If you did not find paper in the previous steps, follow these steps.  
a. Pull all the trays completely out of the system.  
8560-088  
b. Pull up the latch on the front of the system to open the front cover.  
8560-083  
Phaser® 8510/8560MFP Multifunction Product  
9-20  
Clearing Paper Jams  
c. Remove any jammed paper. Verify that any torn pieces of paper are removed.  
8560-084  
d. Verify that the paper is loaded correctly in the tray. Adjust the length and width tray  
guides for the paper loaded in the tray.  
Length guide: Press the sides, then slide the guide until the arrow on the guide  
points to the appropriate paper size imprinted on the bottom of the tray. When  
properly positioned, the guide clicks into place.  
8560-099  
Width guides: Slide the width guides until the arrows on the guides point to the  
appropriate paper size labeled on the bottom of the tray. When properly  
positioned, the guides click into place.  
Phaser® 8510/8560MFP Multifunction Product  
9-21  
Clearing Paper Jams  
e. Close the front cover.  
8560-085  
f. Replace all trays and push each tray completely into the system.  
8560-098  
6. Verify that you are printing custom paper sizes from Tray 1 only.  
Phaser® 8510/8560MFP Multifunction Product  
9-22  
Clearing Paper Jams  
Jam at the Document Feeder  
Note: A jam at the document feeder prevents faxing or scanning but does not prevent printing  
activities.  
To clear a jam at the document feeder:  
1. Remove the originals from the document feeder and catch tray.  
8560-089  
2. Open the jam access cover on the document feeder.  
8560-090  
Phaser® 8510/8560MFP Multifunction Product  
9-23  
 
Clearing Paper Jams  
3. Remove jammed paper from the document feeder.  
8560-091  
4. Close the jam access cover on the document feeder.  
8560-092  
Phaser® 8510/8560MFP Multifunction Product  
9-24  
Clearing Paper Jams  
5. Lift the document feeder.  
8560-093  
6. Remove any jammed paper from under the document feeder or from the document glass.  
8560-094  
Phaser® 8510/8560MFP Multifunction Product  
9-25  
Clearing Paper Jams  
7. Close the document feeder.  
8560-095  
8. Reinsert originals in the document feeder.  
8560-096  
Phaser® 8510/8560MFP Multifunction Product  
9-26  
Getting Help  
Getting Help  
This section includes:  
Xerox provides several automatic diagnostic tools to help you produce and maintain print  
quality.  
See also:  
Control Panel Messages  
The control panel provides you with information and troubleshooting help. When an error or  
warning condition occurs, the control panel displays a message informing you of the problem.  
In many cases, the control panel also displays an animated graphic showing the location of the  
problem, such as the location of a paper jam.  
Press the Help button on the control panel to view additional information about the message or  
menu displayed. The Help button is labeled with a ? symbol.  
8560-127  
PrintingScout Alerts  
PrintingScout is a tool that is installed with your Xerox printer driver. It automatically checks  
the printer status when you send a print job. If the printer is unable to print your job,  
PrintingScout automatically displays an alert on your computer screen to let you know that the  
printer needs attention. Click the alert to view instructions explaining how to fix the problem.  
Phaser® 8510/8560MFP Multifunction Product  
9-27  
           
Getting Help  
Fax and Scan Alerts  
Alerts provide messages and instructions for helping the user solve problems that may arise  
when faxing or scanning. Alerts can be viewed through CentreWare IS or through the Xerox  
Support Centre utility.  
Note: Fax errors do not prevent scanning, copying, or printing activities.  
PhaserSMART Technical Support  
PhaserSMART Technical Support is an automated, internet-based support system that uses  
your default web browser to send diagnostic information from your system to the Xerox  
website for analysis. PhaserSMART Technical Support examines the information, diagnoses  
the problem, and proposes a solution. If the problem is not resolved with the solution,  
PhaserSMART Technical Support assists you in opening a Service Request with Xerox  
Customer Support.  
To access PhaserSMART Technical Support:  
1. Open your browser and go to www.phaserSMART.com.  
2. Enter your system’s IP address in the browser window.  
3. Follow the instructions on the screen.  
Phaser® 8510/8560MFP Multifunction Product  
9-28  
       
Getting Help  
Web Links  
Xerox provides several websites that offer additional help on your Phaser 6360 printer. A set  
of Xerox links is installed in your web browser’s Favorites folder when you install the Xerox  
printer drivers on your computer. The Troubleshooting tab in your Windows printer driver  
also includes useful links. Use the following websites to obtain more information.  
Resource  
Link  
PhaserSMART Technical Support automatically  
diagnoses problems on your networked system and  
proposes solutions:  
Technical support information for your system,  
includes online Technical Support, Recommended  
Media List, Knowledge Base, driver downloads,  
documentation, video tutorials, and much more:  
Supplies for your system:  
A resource for tools and information, such as  
interactive tutorials, printing templates, helpful tips,  
and customized features to meet your individual  
needs:  
Local sales and support center:  
System registration:  
Material Safety Data Sheets identify materials, and  
provide information on safely handling and storing  
hazardous materials:  
(U.S. and Canada)  
(European Union)  
Information about recycling supplies:  
Phaser® 8510/8560MFP Multifunction Product  
9-29  
   
User Safety  
Your system and the recommended supplies have been designed and tested to meet strict safety  
requirements. Attention to the following information ensures the continued safe operation of  
your system.  
Electrical Safety  
Use the power cord supplied with your system.  
Plug the power cord directly into a properly grounded electrical outlet. Make sure each  
end of the cord is securely connected. If you do not know if an outlet is grounded, ask an  
electrician to check the outlet.  
Do not use a ground adapter plug to connect the printer to an electrical outlet that does not  
have a ground connection terminal.  
Do not use an extension cord or power strip.  
Verify that the system is plugged into an outlet that is capable of providing the correct  
voltage and power. Review the system’s electrical specification with an electrician if  
necessary.  
Warning: Avoid the potential of electrical shock by ensuring that the system is properly  
grounded. Electrical products may be hazardous if misused.  
Do not place the system in an area where people might step on the power cord.  
Do not place objects on the power cord.  
Do not block the ventilation openings. These openings are provided to prevent overheating  
of the system.  
Do not drop paper clips or staples into the system.  
Warning: Do not push objects into slots or openings on the system. Making contact with a  
voltage point or shorting out a part could result in fire or electrical shock.  
Phaser® 8510/8560MFP Multifunction Product  
A-1  
       
If you notice unusual noises or odors:  
1. Turn off the system immediately.  
2. Disconnect the power cord from the electrical outlet.  
3. Call an authorized service representative to correct the problem.  
The power cord is attached to the system as a plug-in device on the side of the system. If it is  
necessary to disconnect all electrical power from the system, disconnect the power cord from  
the electrical outlet.  
Warning: Do not remove the covers or guards that are fastened with screws unless you are  
installing optional equipment and are specifically instructed to do so. Power should be OFF  
when performing these installations. Disconnect the power cord when removing covers and  
guards for installing optional equipment. Except for user-installable options, there are no parts  
that you can maintain or service behind these covers.  
Note: Leave the system on for optimum performance; it does not pose a safety hazard.  
The following are hazards to your safety:  
The power cord is damaged or frayed.  
Liquid is spilled into the system.  
The system is exposed to water.  
If any of these conditions occur, do the following:  
1. Turn off the system immediately.  
2. Disconnect the power cord from the electrical outlet.  
3. Call an authorized service representative.  
Caution: To reduce the risk of fire, use only No. 26 American Wire Gauge (AWG) or larger  
telecommunication line cord.  
Maintenance Safety  
Do not attempt any maintenance procedure that is not specifically described in the  
documentation supplied with your system.  
Do not use aerosol cleaners. The use of supplies that are not approved may cause poor  
performance and could create a hazardous condition.  
Do not burn any consumables or routine maintenance items. For information on Xerox  
supplies recycling programs, go to www.xerox.com/gwa.  
Phaser® 8510/8560MFP Multifunction Product  
A-2  
 
Operational Safety  
Your system and supplies were designed and tested to meet strict safety requirements. These  
include safety agency examination, approval, and compliance with established environmental  
standards.  
Your attention to the following safety guidelines helps to ensure the continued, safe operation  
of your system.  
System Location  
Place the system in a dust-free area within a temperature range of 50° F to 90° F (10° C to  
32° C) and a relative humidity range of 10 percent to 80 percent.  
Place the system in an area where there is adequate space for ventilation, operation, and  
servicing.  
Do not place the system on a carpeted location such as a carpeted floor. Airborne carpet  
fibers can be pulled into the system and cause print- and copy-quality problems.  
Do not place the system near a heat source.  
Do not place the system in direct sunlight to avoid exposure to light-sensitive components.  
Do not place the system where it is directly exposed to the cold air flow from an air  
conditioning system.  
System Clearance  
The recommended minimal spacing is:  
30 cm (11.8 in.) above, measuring from the top of the document feeder or document cover  
24 cm (9.5 in.) behind the system  
10 cm (4 in.) on the left side of the system  
37 cm (14.5 in.) on the right side of the system, to allow access to the maintenance unit  
and waste tray  
Operational Guidelines  
Do not block or cover the slots and opening on the system. The system may overheat  
without adequate ventilation.  
Use the system at elevations below 2,438 m (8,000 ft.).  
Place the system on a level, solid non-vibrating surface with adequate strength to hold the  
weight of the system. It should be within two degrees horizontal with all four feet in solid  
contact with the surface. The base system weight without any packaging materials is  
approximately 38 kg (83.3 lb.).  
Phaser® 8510/8560MFP Multifunction Product  
A-3  
   
Printing Safety Guidelines  
Keep hands, hair, neckties, etc., away from the exit and feed rollers.  
Do not remove the paper source tray that you selected in either the printer driver or control  
panel.  
Do not open the doors when the system is printing.  
Do not move the system when it is printing.  
System Supplies  
Use the supplies specifically designed for your system. The use of unsuitable materials  
may cause poor performance and a possible safety hazard.  
Follow all warnings and instructions marked on, or supplied with, the system, options, and  
supplies.  
Caution: Use of non-Xerox supplies is not recommended. The Xerox Warranty, Service  
Agreements, and Total Satisfaction Guarantee do not cover damage, malfunction, or  
degradation of performance caused by use of non-Xerox supplies, or the use of Xerox supplies  
not specified for this system. The Total Satisfaction Guarantee is available in the United States  
and Canada. Coverage may vary outside these areas; please contact your local representative  
for details.  
Phaser® 8510/8560MFP Multifunction Product  
A-4  
   
Moving the System  
Follow these guidelines to avoid injuring yourself or damaging the system:  
Use the Shut Down mode on the control panel for best results.  
Always allow the system to cool before it is moved to avoid ink spills which can damage  
the printer  
Warning: Parts of the system may be hot. To avoid personal injury or damage to the  
system, allow 30 minutes for it to cool down before moving or packing the system. This  
allows the ink to solidify.  
Always turn off the system using the power switch, located on the side of the system.  
Unplug all cables and cords. Never turn off the system by pulling the power cord or using  
a power-strip with an on/off switch.  
Never move the system if you receive a Power Down Error-Head not Parked message on  
the control panel. The system is not ready to be moved. If the printhead is not locked, the  
system can be damaged during shipment.  
Always lock the scanhead transportation lock on the left side of the system before  
removing the scanner portion of the system. Shipping the scanner with the scanhead  
unlocked can damage the scanner.  
8560-131  
Phaser® 8510/8560MFP Multifunction Product  
A-5  
 
Always remove the document feeder before shipping the system.  
Always remove the scanner before shipping the system.  
Always move the system separately from optional Trays 3 and 4.  
The system is heavy and must be lifted by two people.  
42.5 kg  
94 lb.  
8560_069  
Never place food or liquids on the system.  
Caution: Damage to the system resulting from improper moving or failure to repackage the  
system properly for shipment, is not covered by the warranty, service agreement, or Total  
Satisfaction Guarantee. The Total Satisfaction Guarantee is available in the United States and  
Canada. Coverage may vary outside these areas; please contact your local representative for  
details.  
Phaser® 8510/8560MFP Multifunction Product  
A-6  
Symbols Marked on Product  
Use caution (or draws attention to a particular  
component). See the manual(s) for information.  
Avoid pinching fingers in the system. Use  
caution to avoid personal injury.  
Hot surface on or in the system. Use caution to  
avoid personal injury.  
Keep hands clear to avoid personal injury.  
Phaser® 8510/8560MFP Multifunction Product  
A-7  
 
Copy Regulations  
United States  
Congress, by statute, has forbidden the reproduction of the following subjects under certain  
circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making  
such reproductions.  
1. Obligations or Securities of the United States Government, such as:  
Certificates of Indebtedness  
Coupons from Bonds  
Silver Certificates  
National Bank Currency  
Federal Reserve Bank Notes  
Gold Certificates  
United States Bonds  
Federal Reserve Notes  
Certificates of Deposit  
Treasury Notes  
Fractional Notes  
Paper Money  
Bonds and Obligations of certain agencies of the government, such as FHA, etc.  
Bonds (U.S. Savings Bonds may be photographed only for publicity purposes in connection  
with the campaign for the sale of such bonds.)  
Internal Revenue Stamps. If it is necessary to reproduce a legal document on which there is  
a canceled revenue stamp, this may be done provided the reproduction of the document is  
performed for lawful purposes.  
Postage Stamps, canceled or uncanceled. For philatelic purposes, Postage Stamps may be  
photographed, provided the reproduction is in black and white and is less than 75% or more  
than 150% of the linear dimensions of the original.  
Postal Money Orders  
Bills, Checks, or Draft of money drawn by or upon authorized officers of the United States.  
Stamps and other representatives of value, of whatever denomination, which have been or  
may be issued under any Act of Congress.  
2. Adjusted Compensation Certificates for Veterans of the World Wars.  
3. Obligations or Securities of any Foreign Government, Bank, or Corporation.  
4. Copyrighted materials, unless permission of the copyright owner has been obtained or the  
reproduction falls within the “fair use” or library reproduction rights provisions of the  
copyright law. Further information of these provisions may be obtained from the  
Copyright Office, Library of Congress, Washington, D.C. 20559. Ask for Circular R21.  
5. Certificate of Citizenship or Naturalization. Foreign Naturalization Certificates may be  
photographed.  
6. Passports. Foreign Passports may be photographed.  
Phaser® 8510/8560MFP Multifunction Product  
B-1  
   
7. Immigration papers.  
8. Draft Registration Cards.  
9. Selective Service Induction papers that bear any of the following Registrant’s information:  
Earnings or Income  
Court Record  
Physical or mental condition  
Dependency Status  
Previous military service  
Exception: United States military discharge certificates may be photographed.  
10. Badges, Identification Cards, Passes, or Insignia carried by military personnel, or by  
members of the various Federal Departments, such as FBI, Treasure, etc. (Unless  
photograph is ordered by the head of such department or bureau.)  
Reproducing the following is also prohibited in certain states:  
Automobile Licenses  
Drivers’ Licenses  
Automobile Certificates of Title  
The above list is not all inclusive, and no liability is assumed for its completeness or accuracy.  
In case of doubt, consult your attorney.  
Phaser® 8510/8560MFP Multifunction Product  
B-2  
Canada  
Parliament, by stature, has forbidden the reproduction of the following subjects under certain  
circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making  
such reproductions.  
1. Current bank notes or current paper money.  
2. Obligations or securities of a government or bank.  
3. Exchequer bill paper or revenue paper.  
4. The public seal of Canada or of a province, or the seal of a public body or authority in  
Canada, or of a court of law.  
5. Proclamations, orders, regulations or appointments, or notices thereof (with intent to  
falsely cause same to purport to have been printed by the Queens Printer for Canada, or the  
equivalent printer for a province).  
6. Marks, brands, seals, wrappers or designs used by or on behalf of the Government of  
Canada or of a province, the government of a state other than Canada or a department,  
board, Commission or agency established by the Government of Canada or of a province  
or of a government of a state other than Canada.  
7. Impressed or adhesive stamps used for the purpose of revenue by the Government of  
Canada or of a province or by the government of a state other than Canada.  
8. Documents, registers or records kept by public officials charged with the duty of making  
or issuing certified copies thereof, where the copy falsely purports to be a certified copy  
thereof.  
9. Copyrighted material or trademarks of any manner or kind without the consent of the  
copyright or trademark owner.  
The above list is provided for your convenience and assistance, but it is not all-inclusive, and  
no liability is assumed for its completeness or accuracy. In case of doubt, consult your  
solicitor.  
Other Countries  
Copying certain documents may be illegal in your country. Penalties of fine or imprisonment  
may be imposed on those found guilty of making such reproductions.  
Currency notes  
Bank notes and cheques  
Bank and government bonds and securities  
Passports and identification cards  
Copyright material or trademarks without the consent of the owner  
Postage stamps and other negotiable instruments  
This list is not inclusive and no liability is assumed for either its completeness or accuracy. In  
case of doubt, contact your legal counsel.  
Phaser® 8510/8560MFP Multifunction Product  
B-3  
Fax Regulations  
United States  
Fax Send Header Requirements  
The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a  
computer or other electronic device, including a fax machine, to send any message unless such  
message clearly contains in a margin at the top or bottom of each transmitted page or on the  
first page of the transmission, the date and time it is sent and an identification of the business  
or other entity, or other individual sending the message and the telephone number of the  
sending machine or such business, other entity or individual. The telephone number provided  
may not be a 900 number or any other number for which charges exceed local or long distance  
transmission charges.  
In order to program this information into your machine, refer to customer documentation and  
follow the steps provided.  
Data Coupler Information  
This equipment complies with Part 68 of the FCC rules and the requirements adopted by the  
Administrative Council for Terminal Attachments (ACTA). On the rear of this equipment is a  
label that contains, among other information, a product identifier in the format  
US:AAAEQ##TXXXX. If requested, this number must be provided to the Telephone  
Company.  
A plug and jack used to connect this equipment to the premises wiring and telephone network  
must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A  
compliant telephone cord and modular plug is provided with this product. It is designed to be  
connected to a compatible modular jack that is also compliant. See installation instructions for  
details.  
You may safely connect the machine to the following standard modular jack: USOC RJ-11C  
using the compliant telephone line cord (with modular plugs) provided with the installation  
kit. See installation instructions for details.  
Phaser® 8510/8560MFP Multifunction Product  
C-1  
   
The Ringer Equivalence Number (REN) is used to determine the number of devices that may  
be connected to a telephone line. Excessive RENs on a telephone line may result in the devices  
not ringing in response to an incoming call. In most but not all areas, the sum of RENs should  
not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as  
determined by the total RENs, contact the local Telephone Company. For products approved  
after July 23, 2001, the REN for this product is part of the product identifier that has the format  
US:AAAEQ##TXXXX. The digits represented by ## are the REN without a decimal point  
(e.g., 03 is a REN of 0.3). For earlier products, the REN is separately shown on the label.  
If this Xerox equipment causes harm to the telephone network, the Telephone Company will  
notify you in advance that temporary discontinuance of service may be required. But if  
advance notice is not practical, the Telephone Company will notify the customer as soon as  
possible. Also, you will be advised of your right to file a complaint with the FCC if you  
believe it is necessary.  
The Telephone Company may make changes in its facilities, equipment, operations or  
procedures that could affect the operation of the equipment. If this happens, the Telephone  
Company will provide advance notice in order for you to make necessary modifications to  
maintain uninterrupted service.  
If trouble is experienced with this Xerox equipment, for repair or warranty information, please  
contact the appropriate service center; details of which are displayed either on the machine or  
contained within the User Guide. If the equipment is causing harm to the telephone network,  
the Telephone Company may request that you disconnect the equipment until the problem is  
resolved.  
Repairs to the machine should be made only by a Xerox Service Representative or an  
authorized Xerox Service provider. This applies at any time during or after the service  
warranty period. If unauthorized repair is performed, the remainder of the warranty period is  
null and void. This equipment must not be used on party lines. Connection to party line service  
is subject to state tariffs. Contact the state public utility commission, public service  
commission or corporation commission for information.  
If your office has specially wired alarm equipment connected to the telephone line, make sure  
that the installation of this Xerox equipment does not disable your alarm equipment.  
If you have questions about what will disable alarm equipment, consult your Telephone  
Company or a qualified installer.  
Phaser® 8510/8560MFP Multifunction Product  
C-2  
Canada  
Note: The Industry Canada label identifies certified equipment. This certification means that  
the equipment meets certain telecommunications network protective, operational and safety  
requirements as prescribed in the appropriate Terminal Equipment Technical Requirements  
document(s). The Department does not guarantee the equipment will operate to the user’s  
satisfaction.  
Before installing this equipment, users must make sure that it is permissible to be connected to  
the facilities of the local telecommunications company. The equipment must also be installed  
using an acceptable method of connection. The customer should be aware that compliance  
with the above conditions may not prevent degradation of service in some situations.  
Repairs to certified equipment should be coordinated by a representative designated by the  
supplier. Any repairs or alterations made by the user to this equipment, or equipment  
malfunctions, may give the telecommunications company cause to request the user to  
disconnect the equipment.  
Users should make sure for their own protection that the electrical ground connections of the  
power utility, telephone lines and internal metallic water pipe systems, if present, are  
connected together. This precaution may be particularly important in rural areas.  
Caution: Users should not attempt to make such connections themselves, but should contact  
the appropriate electric inspection authority, or electrician, as appropriate.  
The Ringer Equivalence Number (REN) assigned to each terminal device provides an  
indication of the maximum number of terminals allowed to be connected to a telephone  
interface. The termination on an interface may consist of any combination of devices subject  
only to the requirement that the sum of the Ringer Equivalent Numbers of all of the devices  
does not exceed 5. For the Canadian REN value, please see the label on the equipment.  
Phaser® 8510/8560MFP Multifunction Product  
C-3  
Europe  
Radio Equipment & Telecommunications Terminal Equipment Directive  
This Xerox product has been self-certified by Xerox for pan-European single terminal  
connection to the analogue public switched telephone network (PSTN) in accordance with  
Directive 1999/5/EC. The product has been designed to work with the national PSTNs and  
compatible PBXs of the following countries:  
Austria  
Belgium  
Denmark  
France  
Italy  
Germany  
Greece  
Iceland  
Ireland  
Spain  
Luxembourg  
Netherlands  
Norway  
Sweden  
Switzerland  
United Kingdom  
Finland  
Portugal  
In the event of a problem you should contact your authorized local dealer in the first instance.  
This product has been tested to and is compliant with TBR21, a specification for terminal  
equipment for use on analogue-switched telephone networks in the European Economic Area.  
This product provides an user-adjustable setting of the country code. Refer to the customer  
documentation for this procedure. Country codes should be set prior to connecting this product  
to the network.  
Note: Although this product can use either loop disconnect (pulse) or DTMF (tone) signaling,  
it is recommended that it is set to use DTMF signaling. DTMF signaling provides reliable and  
faster call setup. Modification of this product, connection to external control software or to  
external control apparatus not authorized by Xerox, will invalidate its certification.  
South African Statement  
This modem must be used in conjunction with an approved surge protection device.  
Phaser® 8510/8560MFP Multifunction Product  
C-4  
New Zealand Telecom Warning Notice  
1. The grant of a Telepermit for any item of terminal equipment indicates only that Telecom  
has accepted that the item complies with minimum conditions for connection to its  
network. It indicates no endorsement of the product by Telecom, nor does it provide any  
sort of warranty. Above all, it provides no assurance that any item will work correctly in  
all respects with another item of Telepermitted equipment of a different make or model,  
nor does it imply that any product is compatible with all of Telecom’s network services.  
The equipment may not be capable of correct operation at the higher data speeds  
designated. 33.6 kbps and 56 kbps connections are likely to be restricted to lower bit rates  
when connected to some PSTN implementations. Telecom will accept no responsibility  
should difficulties arise in such circumstances.  
2. Immediately disconnect this equipment should it become physically damaged, and arrange  
for its disposal or repair.  
3. This modem shall not be used in any manner which could constitute a nuisance to other  
Telecom customers.  
4. This device is equipped with pulse dialing, while the Telecom standard is DTMF tone  
dialing. There is no guarantee that Telecom lines will always continue to support pulse  
dialing.  
Use of pulse dialing, when this equipment is connected to the same line as other  
equipment, may give rise to 'bell tinkle' or noise and may also cause a false answer  
condition. Should such problems occur, the user should NOT contact the Telecom Faults  
Service.  
The preferred method of dialing is to use DTMF tones, as this is faster than pulse  
(decadic) dialing and is readily available on almost all New Zealand telephone exchanges.  
5. Warning Notice: No '111' or other calls can be made from this device during a mains  
power failure.  
6. This equipment may not provide for the effective hand-over of a call to another device  
connected to the same line.  
7. Some parameters required for compliance with Telecom’s Telepermit requirements are  
dependent on the equipment (PC) associated with this device. The associated equipment  
shall be set to operate within the following limits for compliance with Telecom’s  
Specifications:  
For repeat calls to the same number:  
There shall be no more than 10 call attempts to the same number within any 30 minute  
period for any single manual call initiation, and  
The equipment shall go on-hook for a period of not less than 30 seconds between the  
end of one attempt and the beginning of the next attempt.  
For automatic calls to different numbers:  
The equipment shall be set to ensure that automatic calls to different numbers are  
spaced such that there is no less than 5 seconds between the end of one call attempt  
and the beginning of another.  
8. For correct operation, total of the RN’s of all devices connected to a single line at any time  
should not exceed 5.  
Phaser® 8510/8560MFP Multifunction Product  
C-5  
Index  
automatic  
Numerics  
automatically setting the system’s IP address  
(Windows only), 2-5  
B
A
background  
accessory  
color  
adding  
basic  
booklets  
books  
adjusting  
color  
applications  
sending a fax from a Windows  
computer, 6-3  
buttons  
sending a fax from your Macintosh  
computer, 6-4  
AutoIP  
manually setting the system’s IP  
address, 2-9  
setting the system’s IP address  
dynamically, 2-6  
Phaser® 8510/8560MFP Multifunction System  
Index-1  
 
Index  
configuring  
connection  
contrast  
C
calibrate  
cart  
cascade buttons  
CentreWare IS  
changing or modifying the system’s IP  
address, 2-7  
setting the system’s IP address  
dynamically, 2-6  
changing the IP address using  
CentreWare IS, 2-7  
characters  
entering with the control panel  
keypad, 6-5  
cleaning  
copy  
adjust  
clearing  
color  
color correction  
computer  
configuration card  
Phaser® 8510/8560MFP Multifunction System  
Index-2  
Index  
D
database  
local Domain Name Service (DNS) name  
space, 2-7  
destination  
selecting color or black and white  
copies, 4-4  
DHCP  
enable for Dynamic Domain Name  
Service (DDNS), 2-7  
enabled by default on Phaser  
systems, 2-6  
manually setting the system’s IP  
address, 2-9  
copying  
setting the system’s IP address  
dynamically, 2-6  
dial directory  
dialing fax numbers  
directory  
document  
covers  
creating  
selecting the document type for  
scanning, 5-20  
document feeder  
custom size printing  
document type  
documents  
Domain Name Service (DNS)  
Phaser® 8510/8560MFP Multifunction System  
Index-3  
Index  
drivers  
F
Macintosh OS X version 10.2 and  
10.3, 2-12  
fax options  
faxes  
Dynamic Domain Name Service  
(DDNS), 2-7  
dynamically setting the system’s IP  
address, 2-6  
resetting fax options to factory  
default, 6-26  
E
sending to both individuals and  
groups, 6-12  
emptying  
exit cover  
exit path  
Phaser® 8510/8560MFP Multifunction System  
Index-4  
Index  
faxing  
G
resetting fax options to factory  
default, 6-26  
group  
editing or deleting an entry from the send  
list, 6-13  
features  
file names  
folder  
lists  
selecting settings for scanned  
images, 5-13  
group directory  
format  
front cover  
guidelines  
Phaser® 8510/8560MFP Multifunction System  
Index-5  
Index  
saving scanned images with new file  
names, 5-25  
scanning 1-sided or 2-sided  
originals, 5-19  
selecting preview option when creating a  
scan template, 5-23  
selecting the send image to folder option  
when creating a scan template, 5-24  
H
help  
host names  
individual  
using with Domain Name Service  
(DNS), 2-7  
editing or deleting an entry from the send  
list, 6-13  
I
information  
images  
default date and time file name for  
scanned images, 5-25  
deleting from the system’s hard  
drive, 5-31  
optimizing scan sensitivity to laser  
originals, 4-10  
retrieving scanned images with  
CentreWare IS, 5-9  
ink  
inserting  
retrieving with the Xerox Scan  
Utility, 5-10  
Phaser® 8510/8560MFP Multifunction System  
Index-6  
Index  
L
IP address  
LED  
letters  
selecting using the alphanumeric  
keypad, 6-2  
light stripes  
changing or modifying using  
CentreWare IS, 2-7  
setting automatically (Windows  
only), 2-5  
loading paper  
J
job  
individual printing options  
M
Macintosh  
importing scanned images into an  
application, 5-16  
scanning images to a Macintosh  
application, 5-16  
selecting printing options for an  
individual job, 3-23  
selecting printing options  
Macintosh OS 9.x  
Macintosh OS X, version 10.2 and 10.3  
K
kit  
Phaser® 8510/8560MFP Multifunction System  
Index-7  
Index  
maintenance  
modes  
cleaning the maintenance kit wiper  
blade, 8-15  
modifying the IP address using  
CentreWare IS, 2-7  
moving the system  
removing the maintenance kit and waste  
tray, 8-28  
maintenance kit  
maintenance kit wiper blade  
managing  
N
network  
address  
creating a Local Area Network  
(LAN), 2-5  
manually setting the printer’s IP address  
media  
numbers  
selecting using the alphanumeric  
keypad, 6-2  
N-Up  
messages  
modem  
O
operating systems  
Phaser® 8510/8560MFP Multifunction System  
Index-8  
Index  
options  
original size  
paper release blades  
password  
originals  
adding for scanning to your  
computer, 5-33  
laser  
pauses  
output  
P
paper  
loading the duplex automatic document  
feeder, 3-4  
print  
print job  
print quality  
Phaser® 8510/8560MFP Multifunction System  
Index-9  
Index  
options  
selecting individual job printing options  
print speed  
printer driver  
Macintosh OS X, versions 10.2 and  
10.3, 2-12  
selecting printing preferences  
(Windows), 3-20  
print-quality modes  
printing  
privacy  
profiles  
creating a folder profile for scanned  
images, 5-12  
creating an email profile for scanned  
images, 5-10  
managing for email and folder scanning  
options, 5-26  
Phaser® 8510/8560MFP Multifunction System  
Index-10  
Index  
Public Folder  
sample pages  
scan driver  
scan to  
R
regulations  
scanned images  
removing  
report  
resolution  
placing in Windows or Macintosh  
applications, 5-14  
retrieving with the Xerox Scan  
Utility, 5-10  
scanning  
adding a password to scan to your  
computer, 5-33  
resources  
retrieving  
router address  
creating, editing, or deleting scan  
profiles, 5-26  
S
safety  
Phaser® 8510/8560MFP Multifunction System  
Index-11  
Index  
setting up a private folder for  
scanning, 5-34  
selecting  
importing images into a Windows  
application, 5-14  
importing scanned images into a  
Macintosh application, 5-16  
loading originals in the document  
feeder, 4-2  
printing options for an individual job  
loading originals on the document  
glass, 4-2  
send list  
selecting settings for images attached to  
emails, 5-11  
sending  
setting  
setting  
setting up  
the system’s IP address automatically  
(Windows only), 2-5  
settings  
using email profiles when attaching  
images to emails, 5-10  
security  
speed dial  
Phaser® 8510/8560MFP Multifunction System  
Index-12  
Index  
status messages  
symbols  
T
entering with the control panel  
keypad, 6-5  
system  
template  
creating to scan and send images directly  
to a folder, 5-24  
changing or modifying the IP address  
using CentreWare IS, 2-7  
time delay  
transmission  
Tray 1  
Phaser® 8510/8560MFP Multifunction System  
Index-13  
Index  
U
usage guidelines  
Tray 2, 3, or 4  
user name  
using host names with Domain Name Service  
(DNS), 2-7  
trays  
V
views of the system  
troubleshooting  
transparency images are too light or too  
dark, 7-11  
W
waste tray  
TWAIN driver  
Windows  
Macintosh  
importing scanned images into  
applications, 5-16  
Windows  
importing scanned images into an  
application, 5-14  
install printer drivers for Windows 2000  
or later, 2-11  
install printer drivers for Windows 98 SE  
or later, 2-11  
importing scanned images into  
applications, 5-14  
Phaser® 8510/8560MFP Multifunction System  
Index-14  

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