Phaser® 8510/8560MFP
multifunction product
User Guide
Guide d’utilisation
Guida dell'utente
Benutzerhandbuch
Guía del usuario
Guia do Usuário
Gebruikershandleiding
Användarhandbok
Betjeningsvejledning
Εγχειρίδιο χρήστη
www.xerox.com/support
Contents
Parts of the System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2
Front View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2
Side View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3
Back View. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3
Open View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4
System Configurations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5
Standard Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5
Available Configurations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6
Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7
Upgrade. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7
Accessory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7
Printer and Scan Drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7
Control Panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-8
Control Panel Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-8
Control Panel Layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-8
Information Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-12
Menu Map. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-12
Sample Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-12
More Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-14
Resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-14
Xerox Support Centre . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-15
Overview of Network Setup and Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2
Setting Up the Network. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3
Choosing a Connection Method . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3
Connecting via USB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3
Connecting via Ethernet (Recommended) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3
Configuring the Network Address. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5
TCP/IP and IP Addresses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5
Automatically Setting the System’s IP Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5
Dynamic Methods of Setting the System’s IP Address . . . . . . . . . . . . . . . . . . . . . . . 2-6
Manually Setting the System’s IP Address. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-9
Phaser® 8510/8560MFP Multifunction Product
i
Contents
Installing the System Drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-10
Available Drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-10
Macintosh OS 9.x . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-11
Macintosh OS X, Version 10.2 and Higher . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-12
Overview of Basic Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2
Supported Paper and Media. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3
Paper Usage Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4
Duplex Automatic Document Feeder Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4
Paper That Can Damage Your System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5
Paper Storage Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5
Supported Paper Sizes and Weights . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6
Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9
Loading Paper in Tray 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9
Using Manual Feed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-13
Loading Paper in Tray 2, 3, or 4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-14
Selecting Printing Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-20
Selecting Printing Preferences (Windows) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-20
Selecting Options for an Individual Job (Windows). . . . . . . . . . . . . . . . . . . . . . . . . 3-21
Selecting Options for an Individual Job (Macintosh) . . . . . . . . . . . . . . . . . . . . . . . . 3-23
Printing on Both Sides of the Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-25
Automatic 2-Sided Printing Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-25
Manual 2-Sided Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-27
Printing on Specialty Media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-29
Printing Transparencies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-29
Printing Envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-35
Printing Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-41
Printing Glossy Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-47
Printing Custom Size Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-52
Basic Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2
Adjusting Copying Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3
Basic Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3
Image Adjustments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8
Image Placement Adjustments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13
Output Adjustments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-16
Advanced Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-18
Phaser® 8510/8560MFP Multifunction Product
ii
Contents
Managing Copy Functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-20
Setting the Print Job Interrupt Option. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-20
Using a Color Copy Password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-20
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2
Installing the Scan Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2
Basic Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-3
Scanning Originals at the Phaser 8510MFP Product . . . . . . . . . . . . . . . . . . . . . . . . . 5-4
Scanning Originals at the Phaser 8560MFP Product . . . . . . . . . . . . . . . . . . . . . . . . . 5-5
Using Walk-Up Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-7
Retrieving Scanned Images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-8
Using CentreWare IS to Retrieve Images. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-9
Using the Xerox Scan Utility to Retrieve Images. . . . . . . . . . . . . . . . . . . . . . . . . . . 5-10
Importing Images into an Application . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-14
Scanning Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-17
Setting the Scan Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-17
Automatically Suppressing Background Variations. . . . . . . . . . . . . . . . . . . . . . . . . 5-18
Setting the Color Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-18
Setting 1-Sided or 2-Sided Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-19
Setting the Document Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-20
Setting the Original Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-21
Managing Scan Templates. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-22
Creating a Template with an Image View Setting . . . . . . . . . . . . . . . . . . . . . . . . . . 5-23
Creating a Template to Scan Images Directly to a Folder . . . . . . . . . . . . . . . . . . . . 5-24
Deleting Templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-25
Managing Folder and Email Profiles. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-26
Creating or Editing Email Profiles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-27
Deleting Email Profiles. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-28
Creating or Editing Folder Profiles. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-29
Deleting Folder Profiles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-30
Managing Files and Scanning Policies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-31
Deleting Image Files from the System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-31
Deleting Image Files from the Xerox Scan Utility . . . . . . . . . . . . . . . . . . . . . . . . . . 5-33
Adding a Password for Scanning to Your Computer . . . . . . . . . . . . . . . . . . . . . . . . 5-33
Creating a Private Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-34
Controlling Scanning Policies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-34
Calibrating the Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-35
Starting the Calibration Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-35
Calibrating the Scanner at the Document Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-36
Calibrating the Scanner at the Document Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-37
Phaser® 8510/8560MFP Multifunction Product
iii
Contents
Basic Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2
Sending a Fax from the System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2
Sending a Fax from Your Computer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-3
Adding Individual and Group Speed Dial Entries. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-5
Adding an Individual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-6
Adding a Group. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-8
Editing or Deleting an Individual Speed Dial Entry. . . . . . . . . . . . . . . . . . . . . . . . . 6-10
Editing or Deleting a Group Speed Dial Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-11
Faxing Multiple Recipients Using Send List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-12
Setting Up a Send List of Fax Recipients . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-12
Viewing or Editing the Send List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-13
Selecting Fax Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-14
Setting the Fax Destination. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-14
Setting the Fax Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-15
Selecting the Original Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-15
Selecting Auto Suppression . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-15
Selecting the Starting Rate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-16
Delay Sending a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-16
Managing Fax Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-17
Printing a Transmission Report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-17
Enabling or Disabling Secure Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-18
Printing or Clearing Secure Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-19
Clear Pending Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-20
Enabling or Disabling Junk Fax Prevention . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-21
Printing Fax Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-22
Inserting Pauses in Fax Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-23
Changing Default Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-24
Solving Fax Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-25
Configuring the Modem . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-25
Printing the Protocol Monitoring Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-25
Resetting Fax Options to the Factory Default. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-26
Phaser® 8510/8560MFP Multifunction Product
iv
Contents
Controlling the Quality of Your Prints . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2
Selecting a Print-Quality Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2
Adjusting Color. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-4
Solving Print-Quality Problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-6
Smudges or Smears. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-6
Random Light Stripes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-8
Predominate Light Stripes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-10
Transparency Images Are Too Light or Too Dark . . . . . . . . . . . . . . . . . . . . . . . . . . 7-11
Colors Are Wrong. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-12
Maintenance and Cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2
Routine Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2
Cleaning the Paper Release Blade . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-11
Cleaning the Maintenance Kit Wiper Blade . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-15
Cleaning the Outside of the System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-18
Ordering Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-23
Consumables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-23
Routine Maintenance Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-24
When to Order Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-24
Recycling Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-24
Moving and Repacking the System. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-25
Precautions for Moving the System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-25
Moving the System Within the Office . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-25
Preparing the System for Shipment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-27
Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-2
Jam at Exit Cover . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-2
Jam at Exit Path. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-8
Jam at Front Cover . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-11
Jam at Tray 2, 3, or 4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-18
Jam at the Document Feeder. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-23
Getting Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-27
Control Panel Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-27
PrintingScout Alerts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-27
Fax and Scan Alerts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-28
PhaserSMART Technical Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-28
Web Links. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-29
Phaser® 8510/8560MFP Multifunction Product
v
Contents
Phaser® 8510/8560MFP Multifunction Product
vi
Parts of the System
Parts of the System
This section includes:
■
■
■
■
Front View
Phaser 8510MFP/D Product and
All Phaser 8560MFP Products
Phaser 8510MFP/N Product
9
1
8
7
6
5
4
10
11
3
2
12
1
8560-134
8560-001
1. Tray 4 (optional)
2. Tray 3 (optional)
3. Tray 2
1. Document cover
4. Tray 1
5. Output tray
6. Exit cover
7. Control panel
8. Document feeder
9. Duplex automatic document feeder
10. Interface cover
11. Side door
12. Front cover release
Phaser® 8510/8560MFP Multifunction Product
1-2
Parts of the System
Side View
1. Maintenance kit
1
3
4
2
2. Waste tray
3. Power cord connection
4. Power switch
5
6
7
8
9
5. Scanner cable connection
6. USB connection
7. RJ-11 fax modem connection
8. Configuration card
9. Ethernet 10/100 Base-Tx connection
8560-002
Back View
Phaser 8560MFP Products
Phaser 8510MFP Products
2
1
1
3
8560-003
8560-135
1. Hard drive
2. RAM slots
3. Stabilizer
1. Flash memory
Phaser® 8510/8560MFP Multifunction Product
1-3
System Configurations
System Configurations
This section includes:
■
■
■
Standard Features
Your Phaser 8510/8560MFP Multifunction Product offers many standard features to meet
your office needs.
■
Maximum print speed (pages per minute) based on letter-size plain paper:
Phaser 8510MFP Products
Phaser 8560MFP Products
PostScript Print-Quality Modes
PostScript Print-Quality Modes
■
Fast Color: 24 ppm
Enhanced: 12 ppm
■
■
■
■
Fast Color: 30 ppm
■
Standard: 24 ppm
PCL Print-Quality Modes
Enhanced: 16 ppm
■
600 x 300 dpi: 13 ppm
600 x 600 dpi: 6 ppm
High-Resolution/Photo: 10 ppm
■
PCL Print-Quality Modes
■
600 x 300 dpi: 16 ppm
600 x 600 dpi: 8 ppm
■
■
First-page-out speed (pages per minute): 8 seconds for color prints, 15 seconds for color
copies
■
■
■
■
Copy, print, scan, fax capabilities
Fonts: PostScript and PCL
Trays: Tray 1 and Tray 2
Connection: USB, Ethernet 10/100 Base-Tx
See also:
Phaser® 8510/8560MFP Multifunction Product
1-5
System Configurations
Available Configurations
Standard System Configurations
8510MFP/N
8510MFP/D 8560MFP/D
8560MFP/T
8560MFP/X
Memory
512 MB
512 MB
512 MB
512 MB
1 GB
(2x512)
Hard Drive
No
Yes
No
No
Yes
Yes
Yes
No
Yes
No
Yes
No
Flash Memory
Automatic 2-Sided
Printing
Yes
Yes
Yes
Duplex Automatic
Document Feeder
No
Yes
Yes
Yes
Yes
Yes
Yes
Yes
525-Sheet Feeder
(Tray 3)
Optional*
Optional*
Optional*
Optional*
Optional*
Optional*
525-Sheet Feeder
(Tray 4)
Optional*
System cart
Copy
Optional*
Yes
Optional*
Yes
Optional*
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Scan to PC or
Yes
Yes
Yes
Macintosh computer
Scan to Email
Yes
No
Yes
No
Yes
Yes
Yes
Yes
Yes
Yes
Scan to System Hard
Drive
Fax
Yes
Yes
Yes
Yes
Yes
* This option can be purchased separately for this configuration.
Phaser® 8510/8560MFP Multifunction Product
1-6
System Configurations
Options
You can order additional trays, and memory if these items are not standard on your system.
Print the Configuration page to see which options are installed on your system. To print the
Additional Trays
■
525-Sheet Feeder (Tray 3)
525-Sheet Feeder (Tray 4)
■
Memory
RAM memory cards: 256 MB and 512 MB (up to a total of 1 GB)
Upgrade
The Phaser 8510MFP/N to Phaser 8510MFP/D upgrade kit contains the duplex automatic
document feeder and a configuration card. To order the upgrade kit, contact your local reseller
Accessory
The system cart is the only accessory for the Phaser 8510/8560MFP product. For more
Printer and Scan Drivers
To access all your system’s features, install the printer and scan drivers from the Software and
■
Printer drivers enable your computer and system to communicate and provide access to
your system features. Xerox makes printer driver installation easy with its Walk-Up
Technology.
■
Scan drivers enable you to scan images directly to your personal computer and place
scanned images directly into an application.
Phaser® 8510/8560MFP Multifunction Product
1-7
Control Panel
Control Panel
This section includes:
■
■
■
■
■
Control Panel Features
The control panel:
■
Displays the system’s operating status (for example, Printing, Ready to Print), system
errors, and warnings.
■
■
■
Prompts you to load paper, order and replace supplies, and clear jams.
Enables you to access tools and information pages to help resolve problems.
Enables you to change system and network settings.
Control Panel Layout
The control panel is divided into three major areas.
8560-097
Left side
Middle
Right side
Copying, scanning, and faxing
function buttons and LEDs
Function buttons, graphic display Fax function buttons, numeric
screen, mode buttons, menu
navigation buttons, and status
LED
keypad, Clear All, Stop, and
Start buttons
Phaser® 8510/8560MFP Multifunction Product
1-8
Control Panel
Left Side of the Control Panel
Reduce
Enlarge
2 Sided Lighten
Darken
Output
Quality
Document
Type
Color
Mode
9
8
7
1
2
3
4
5
6
8560-007
The left side of the control panel contains the
4. 2-Sided button and LEDs
following copy, scan, and fax function buttons and
LEDs. A lighted LED indicates the current
selection.
Press the 2-Sided button to select either one-
or 2-sided for the original and one- or 2-sided
for the output.
1. Color Mode button and LEDs
5. Lighten/Darken button and LEDs
Press the Color Mode button to select black
and white or color for your copy or scan job.
Press the Lighten/Darken button to select a
setting for your copy, scan, or fax job.
2. Document Type button and LEDs
6. Reduce/Enlarge button and LEDs
Press the Document Type button to select the
type of document for your copy or scan job:
photo, graphic, mixed (text and graphics), text
only.
Press the Reduce/Enlarge button to select
reduce/enlarge percentage options for your
output: 25, 50, 100, 150, 200, 400.
7. Reduce/Enlarge Down Arrow button
3. Output Quality button and LEDs (copy only)
Press the Down Arrow button to reduce the
percentage in one percent increments.
Press the Output Quality button to select the
output quality mode for the copy job: fast color,
standard, enhanced, and
8. Reduce/Enlarge Up Arrow button
Press the Up Arrow button to increase the
percentage in one percent increments.
high-resolution/photo.
9. Reduce/Enlarge Percentage LED
The LED displays the percentage selected.
See also:
Phaser® 8510/8560MFP Multifunction Product
1-9
Control Panel
Middle of the Control Panel
1
2
3
4
5
Copy
Scan
Print
Fax
System
6
Ready to Copy
1
Paper Supply...
Reduce/Enlarge...
Lighten/Darken...
Original Size...
2: Letter 8.5X11
100%
0
Tray/Auto
12
11
10
9
8
7
8560-006
1. Copy button
7. OK (✓) button
Press to view the Copy menu on the display
screen.
Press to accept the setting selected.
8. Down Arrow button
2. Scan button
Press to scroll down through menu options.
9. Up Arrow button
Press to view the Scan menu on the display
screen.
Press to scroll up through menu options.
10. Back button
3. Print button
Press to view the Print menu on the display
screen.
Press to return to the previous menu.
11. Graphic display screen indicates status
4. Fax button
messages and menus.
Press to view the Fax menu on the display
screen.
12. Status indicator LED:
Green: System is ready to print, copy, scan, or
fax.
5. System button
Press to view the System Setup menu on
the display screen.
Yellow: Warning condition, system continues
to print, copy, scan or fax.
6. Help (?) button
Red: Startup sequence or error condition
exists for the current function.
Press to read a help message explaining the
menu or message that appears on the display
screen.
Blinking: System is busy or warming up.
Phaser® 8510/8560MFP Multifunction Product
1-10
Control Panel
Right Side of the Control Panel
8
7
6
5
,
Speed
Dial
Send
List
Delay
Send
Pause
4
3
2
A B C 2
#
= : ( ) , ! / *
1
8560-008
1. Alphanumeric keys
5. Pause button
■
Press each alphanumeric key several times
to cycle through numbers and letters.
Press to enter pauses (represented by
commas) in fax numbers.
■
Press the * and # keys several times to
cycle through characters when using
speed dial.
6. Delayed Send button
Press to select a later time for sending your
fax.
The cursor advances after one second.
2. Start button
7. Send List button
Press to view or add a fax telephone number,
an individual, or group speed dial numbers.
Press to start a copy, scan, or fax job.
3. Stop button
8. Speed Dial button
Press to interrupt print, copy, scan, or fax jobs.
To cancel the job, follow the instructions
indicated on the graphic display.
Press to access directories of group or
individual fax telephone numbers.
4. Clear All button
Press once to return to the default main menu.
All job settings are reset to default.
Phaser® 8510/8560MFP Multifunction Product
1-11
Control Panel
Information Pages
Your system comes with a set of information pages to help you obtain the best results from
your system. Access these pages from the control panel. Print the Menu Map to see where
these information pages are located in the control panel menu structure.
Note: This print icon appears before the titles of information pages that can
be printed. When the information page is highlighted on the control panel,
press the OK button to print that page.
For example, to print the Configuration page, which displays current information about your
system, do the following:
1. On the control panel, press the System button.
2. Select Information, and then press the OK button.
3. Select Information Pages, and then press the OK button.
4. Select Configuration Page, and then press the OK button to print.
Note: You can also print the Configuration page from CentreWare IS and from the printer
driver.
Menu Map
The Menu Map helps you navigate the control panel menus. To print the Menu Map:
1. On the control panel, press the System button.
2. Select Information, and then press the OK button.
3. Select Menu Map, and then press the OK button to print.
Note: Print the Menu Map to see other information pages available for printing.
Sample Pages
Your system comes with a set of sample pages that demonstrate different printer functions.
To print sample pages:
1. On the control panel, press the System button.
2. Select Information, and then press the OK button.
3. Select Sample Pages, and then press the OK button.
4. Select the desired sample page, and then press the OK button to print.
Phaser® 8510/8560MFP Multifunction Product
1-12
Control Panel
Color Sampler Pages
The color sampler pages are designed to help you select colors to use in your print jobs. Each
sampler page lists either the percentages of cyan, magenta, yellow, and black that are used, or
the amounts (from 0 to 255) of red, green, and blue that are used.
Note: Before you print the sampler pages, select the appropriate default print-quality mode
and color correction for your print job on the control panel.
To print the color sampler pages:
1. On the control panel, press the System button.
2. Select Information, and then press the OK button.
3. Select Sample Pages, and then press the OK button.
4. Select either CMYK Sampler Pages or RGB Sampler Pages, and then press the
OK button to print.
See also:
Phaser® 8510/8560MFP Multifunction Product
1-13
More Information
More Information
This section includes:
■
■
Obtain information regarding your system and its capabilities from the following sources.
Resources
Information
Source
Installation Guide*
Packaged with system
Quick Use Guide*
Packaged with system
User Guide (PDF)*
Software and Documentation CD-ROM
Advanced Features Guide (PDF)
Quick Start Tutorials
Video Tutorials
Recommended Media List
Printer Management Tools
Knowledge Base
PhaserSMART
Technical Support
Control panel Help (?) button
Information about menu selection or error
messages on control panel
Information pages
Control panel menu
* Also available on the Support website.
Phaser® 8510/8560MFP Multifunction Product
1-14
More Information
Xerox Support Centre
The Xerox Support Centre is a utility that is installed during printer driver installation. It is
available for systems with Windows 2000 and later or Mac OS X, version 10.2 and higher.
The Xerox Support Centre icon appears on the desktop for Windows systems or is placed in
the Mac OS X dock. It provides a central location for accessing the following information:
■
■
■
■
■
■
User manuals and video tutorials
Solutions to troubleshooting problems
Printer and supplies status
Supplies ordering and recycling
Answers to frequently asked questions
Default printer driver settings (Windows only)
To start the Xerox Support Centre utility:
1. Select one of the following options:
■
Windows: Double-click the Xerox Support Centre icon
on your desktop.
■
Macintosh: Click the Xerox Support Centre icon in the
dock.
2. Select your printer from the Select Printer drop-down list.
See also:
Note: If you have a USB connection, some of the status information is not available. You
must have an Internet connection to view manuals and videos on the website.
Phaser® 8510/8560MFP Multifunction Product
1-15
Overview of Network Setup and Configuration
Overview of Network Setup and Configuration
To set up and configure the network:
1. Turn on the system and the computer.
2. Connect the system to the network using the recommended hardware and cables.
3. Configure the system’s network address, which is required to identify the system on the
network.
■
■
Windows operating systems: Run the Installer on the Software and Documentation
CD-ROM to automatically set the system’s IP address if the system is connected to an
established TCP/IP network. You can also manually set the printer’s IP address on the
control panel. Once the IP address is set, continue the installation procedure to install
the driver software.
Macintosh systems: Manually set the system’s network address (for TCP/IP) on the
control panel. Install the driver software on the computer from the Software and
Documentation CD-ROM.
Note: For information on driver installation, see the section in this chapter for the specific
operating system you are using.
If the Software and Documentation CD-ROM is not available, you can download the latest
See also:
Phaser® 8510/8560MFP Multifunction Product
2-2
Setting Up the Network
Setting Up the Network
This section includes:
■
■
■
Choosing a Connection Method
Connect the system via Ethernet or USB. A USB connection is a direct connection and not
used for networking. An Ethernet connection is used for networking. Hardware and cabling
requirements vary for the different connection methods. Cabling and hardware are generally
not included with your system and must be purchased separately.
Connecting via USB
If you are connecting to one computer, a USB connection offers fast data speeds. However, a
USB connection is not as fast as an Ethernet connection. To use USB, PC users must have
Microsoft Windows 98 SE, Windows 2000, or Windows XP. Macintosh users must use
Mac OS 9.x and higher.
USB Connection
A USB connection requires a standard A/B USB cable. This cable is not included with your
system and must be purchased separately. Verify that you are using the correct USB cable for
your connection.
1. Connect one end of the USB cable to the system and turn it on.
2. Connect the other end of the USB cable to the computer.
See also:
Connecting via Ethernet (Recommended)
Ethernet can be used for one or more computers. It supports many printers and systems on an
Ethernet network. An Ethernet connection is recommended because it is faster than a USB
connection. It also allows you direct access to CentreWare Internet Services (IS).
CentreWare IS provides a simple interface that enables you to manage, configure, and monitor
networked printers from your desktop using an embedded web server. For complete
information about CentreWare IS, click the Help button in CentreWare IS to go to the
CentreWare IS Online Help.
Phaser® 8510/8560MFP Multifunction Product
2-3
Setting Up the Network
Network Connection
Depending on your particular setup, the following hardware and cabling is required for
Ethernet.
■
■
If you are connecting to one computer, an Ethernet RJ-45 crossover cable is required.
If you are connecting to one or more computers with a hub, an Ethernet hub and two
twisted-pair (category 5/RJ-45) cables are required.
■
■
If you are connecting to one or more computers using a cable or DSL router, a cable or
DSL router and two or more twisted-pair (category 5/RJ-45) cables are required. (One
cable for each device.)
If you are connecting to one or more computers with a hub, connect the computer to the
hub with one cable, and then connect the system to the hub with the second cable. Connect
to any port on the hub except the uplink port.
TCP/IP and EtherTalk are the most common protocols used with Ethernet. To print using a
TCP/IP protocol, each computer and system requires a unique IP address.
See also:
Phaser® 8510/8560MFP Multifunction Product
2-4
Configuring the Network Address
Configuring the Network Address
This section includes:
■
■
■
■
TCP/IP and IP Addresses
If your computer is on a large network, contact your network administrator for the appropriate
TCP/IP addresses and additional configuration information.
If you are creating your own small Local Area Network or connecting the system directly to
your computer using Ethernet, follow the procedure for automatically setting the system’s
Internet Protocol (IP) address.
PCs and systems primarily use TCP/IP protocols to communicate over an Ethernet network.
With TCP/IP protocols, each system and computer must have a unique IP address. It is
important that the addresses are similar, but not the same; only the last digit needs to be
different. For example, your system can have the address 192.168.1.2 while your computer has
the address 192.168.1.3. Another device can have the address 192.168.1.4.
Generally, Macintosh computers use either TCP/IP or the EtherTalk protocol to talk to a
networked printer. For Mac OS X systems, TCP/IP is preferred. Unlike TCP/IP, however,
EtherTalk does not require systems or computers to have IP addresses.
Many networks have a Dynamic Host Configuration Protocol (DHCP) server. A DHCP server
automatically programs an IP address into every PC and system on the network that is
configured to use DHCP. A DHCP server is built into most cable and DSL routers. If you use a
cable or DSL router, see your router’s documentation for information on IP addressing.
See also:
Knowledge Base at www.xerox.com/office/8510_8560support
Automatically Setting the System’s IP Address
If the system is connected to a small established TCP/IP network without a DHCP server, use
the installer on the Software and Documentation CD-ROM to detect or assign an IP address to
your system. For further instructions, insert the Software and Documentation CD-ROM into
your system’s CD-ROM drive. After the Installer launches, follow the prompts for installation.
Note: For the automatic Installer to function, the system must be connected to an established
TCP/IP network.
Phaser® 8510/8560MFP Multifunction Product
2-5
Configuring the Network Address
Dynamic Methods of Setting the System’s IP Address
Set the system’s IP address using any of the following methods. DHCP is enabled by default
on all Phaser printers.
■
■
■
DHCP
CentreWare IS
AutoIP
Information Required for Manual IP Addressing
Information
Comments
Internet Protocol (IP) address of the system
Format is xxx.xxx.xxx.xxx, where xxx represents
a decimal number from 0–255.
Network Mask
If you are unsure, leave this blank; the system
chooses an appropriate mask.
Default Router/Gateway address
Router address is required to communicate with
the host device from anywhere other than the
local network segment.
Enabling DHCP on the System
Verify that the system DHCP protocol is enabled by setting the control panel or by using
CentreWare IS. DHCP is enabled by default.
Note: To determine the system’s IP address, select System Identification. On the control
panel, press the System button, select Information, press the OK button, select System
Identification, and then press the OK button to view the system’s IP address.
See also:
Phaser® 8510/8560MFP Multifunction Product
2-6
Configuring the Network Address
Changing or Modifying the IP Address Using CentreWare IS
CentreWare IS provides a simple interface that enables you to manage, configure, and monitor
networked systems from your desktop using an embedded web server. For complete
information about CentreWare IS, click the Help button in CentreWare IS to go to the
CentreWare IS Online Help.
After setting the system’s IP address, you can modify TCP/IP settings using CentreWare IS.
1. Launch your web browser.
2. Enter the system’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).
3. Click Properties.
4. Select the Protocols folder on the left sidebar.
5. Select TCP/IP.
6. Enter or modify the settings, and then click Save Changes at the bottom of the page.
Using Host Names with the Domain Name Service (DNS)
The system supports DNS through an embedded DNS resolver. The DNS resolver protocol
communicates with one or more DNS servers to resolve the IP address for a given host name
or the host name for a given IP address.
To use an IP host name for the system, the system administrator must configure one or more
DNS servers and a local DNS domain name space database. To set up the printer for DNS,
supply a maximum of two DNS name server IP addresses.
Phaser® 8510/8560MFP Multifunction Product
2-7
Configuring the Network Address
Dynamic Domain Name Service (DDNS)
The system supports Dynamic DNS through DHCP. You must have DHCP enabled on the
system for DDNS to function. Your network’s DHCP server must also support Dynamic DNS
updates through option 12 or option 81 support. See your network administrator for details.
1. Launch your web browser.
2. Enter the system’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).
3. Select Properties.
4. Select the Protocols folder on the left sidebar.
5. Select TCP/IP.
6. In the BOOTP/DHCP Settings section, set the BOOTP/DHCP option to ON.
7. To enable DDNS, enter the following DDNS/WINS settings information:
■
■
■
■
■
DDNS: Set to ON.
Release Host Name: Set to NO.
DDNS/WINS Name: Use the default name provided by Xerox or enter another name.
Primary WINS Server (optional)
Secondary WINS Server (optional)
8. Click Save Changes when you are finished entering the settings.
Phaser® 8510/8560MFP Multifunction Product
2-8
Configuring the Network Address
Manually Setting the System’s IP Address
Note: Verify that your computer has a properly configured IP address for your network.
Contact your network administrator for more information.
If you are on a network without a DNS server, or in an environment where the network
administrator assigns system IP addresses, you can use this method to manually set the IP
address. Manually setting the IP address overrides DHCP and AutoIP. Alternatively, if you are
in a small office with a single PC and use a dialup modem connection, you can manually set
the IP address.
1. On the control panel, press the System button.
2. Select Connection Setup, and then press the OK button.
3. Select Network Setup, and then press the OK button.
4. Select TCP/IP Setup, and then press the OK button.
5. Select DHCP/BOOTP, select Off, and then press the OK button.
6. Select TCP/IP Address, and then press the OK button.
7. Enter the system’s IP address, and then press the OK button.
See also:
Phaser® 8510/8560MFP Multifunction Product
2-9
Installing the System Drivers
Installing the System Drivers
This section includes:
■
■
■
■
Available Drivers
To access special printing options, use a Xerox printer driver.
Xerox provides drivers for a variety of page description languages and operating systems. The
following printer drivers are available:
Printer Driver
Source*
Description
Windows PostScript Driver
CD-ROM and
Web
The PostScript driver is recommended to take
full advantage of your system's custom
features and genuine Adobe® PostScript®.
(Default printer driver)
PCL Driver
Web only
Web only
The Printer Command Language driver can
be used for applications requiring PCL.
Note: For Windows 2000 and Windows XP
only.
Xerox Walk-Up Printing Driver
(Windows)
This driver enables printing from a PC to any
Xerox PostScript-enabled printer. This is
especially helpful for mobile professionals
who travel to multiple locations and need to
print to different printers.
Macintosh OS 9.x Driver
CD-ROM and
Web
This driver enables printing from a Mac OS
9.x operating system.
Mac OS X (version 10.2 and
higher) Driver
CD-ROM and
Web
This driver enables printing from a Mac OS X
(version 10.2 and higher) operating system.
UNIX Driver
Web only
This driver enables printing from a UNIX
operating system.
Phaser® 8510/8560MFP Multifunction Product
2-10
Installing the System Drivers
Windows 98 SE or Later and Windows 2000 or Later
To install the printer driver from the Software and Documentation CD-ROM:
1. Insert the CD-ROM into the computer’s CD-ROM drive. If the installer does not launch,
do the following:
a. Click Start, and then click Run.
b. In the Run window, type: <CD drive>:\INSTALL.EXE.
2. Select your desired language from the list.
3. Select Install Printer Driver.
4. Select the installation method you want to use, and then follow the onscreen instructions.
See also:
Knowledge Base at www.xerox.com/office/8510_8560support
Macintosh OS 9.x
USB
A USB-connected system does not display in the Chooser. To create a desktop USB system:
1. Insert the Software and Documentation CD-ROM into the CD-ROM drive.
2. Use the Desktop Printer Utility to create a desktop USB system. The utility is located in
the PhaserTools folder that is created during the software installation.
See also:
Knowledge Base at www.xerox.com/office/8510_8560support
Phaser® 8510/8560MFP Multifunction Product
2-11
Installing the System Drivers
EtherTalk
Note: If you use EtherTalk, Macintosh computers do not require IP addresses.
Follow these steps to install the printer driver:
1. Open the AppleTalk Control Panel.
2. Verify that the Ethernet port is the selected network port.
3. Double-click the installer on the Software and Documentation CD-ROM to install the
printer driver.
4. Open the Chooser, and then click the LaserWriter driver.
5. From the right column of the Chooser, select the system, and then click Create to create
the desktop system.
Macintosh OS X, Version 10.2 and Higher
Set up your system using Bonjour (Rendezvous), create a desktop USB connection, or use an
LPD/LPR connection for Macintosh OS X, versions 10.2 and higher.
Macintosh OS X, Version 10.2 and 10.3
To install the printer driver from the Software and Documentation CD-ROM:
1. Insert the CD-ROM into the CD-ROM drive and select the VISE installer to install the
printer software.
2. When installation is complete, select one of the following options:
■
Open the Print Center utility for Mac OS X, version 10.2.x.
■
Open the Printer Setup Utility for Mac OS X, version 10.3.x.
Note: To locate utilities on the Macintosh hard drive, open the Applications folder, and
then open the Utilities folder.
3. Confirm that the first drop-down menu is set to Bonjour (Rendezvous).
4. Select the system in the window.
5. Select Xerox from the list of manufacturers in the lower drop-down menu.
6. Select the appropriate system model from the list of available devices.
7. Click the Add button.
See also:
Knowledge Base at www.xerox.com/office/8510_8560support
Phaser® 8510/8560MFP Multifunction Product
2-12
Installing the System Drivers
USB Connection
To install the printer driver from the Software and Documentation CD-ROM:
1. Insert the CD-ROM into the CD-ROM drive.
■
Open the Print Center utility for Mac OS X, version 10.2.x.
■
Open the Printer Setup Utility for Mac OS X, version 10.3.x.
Note: To locate utilities on the Macintosh hard drive, open the Applications folder, and
then open the Utilities folder.
2. Click the Add button.
3. Select USB from the drop-down menu.
4. Select the system in the window.
5. Select Xerox from the manufacturers in the drop-down menu.
6. Select the appropriate system configuration from the list of available printers.
7. Click the Add button.
LPD/LPR Connection
To install the printer driver from the Software and Documentation CD-ROM:
1. Insert the CD-ROM into the CD-ROM drive and select the VISE installer to install the
printer software.
2. Once installation is complete, select one of the following options:
■
Open the Print Center utility for Mac OS X, version 10.2.x.
■
Open the Printer Setup Utility for Mac OS X, version 10.3.x.
Note: To locate utilities on the Macintosh hard drive, open the Applications folder, and
then open the Utilities folder.
3. Click the Add button.
4. Select one of the following options:
■
Mac OS X, Version 10.2: Select IP Printing from the pull-down menu. Enter the
system’s IP address in the Printer Address field. Select Xerox from the Printer
Model pull-down menu, and then select the corresponding PPD file. Click the Add
button. The system is added to the list.
■
Mac OS X, Version 10.3: Select IP Printing from the first pull-down menu. Select
LPD/LPR from the second pull-down menu. Enter the system’s IP address in the
Printer Address field. Verify that the Queue Name field is blank. Select Xerox from
the Printer Model pull-down menu, and then select the corresponding PPD file. Click
the Add button. The system is added to the list.
Phaser® 8510/8560MFP Multifunction Product
2-13
Installing the System Drivers
Macintosh OS X, Version 10.4
Bonjour Connection
To install the printer driver from the Software and Documentation CD-ROM:
1. Insert the CD-ROM into the CD-ROM drive.
2. Open the Printer Setup Utility.
Note: To locate utilities on the Macintosh hard drive, open the Applications folder, and
then open the Utilities folder.
3. Click the Add button.
4. Select the Default Browser in the Printer Browser.
5. Select the Bonjour system in the list of available systems. If the Printer Browser:
■
Selects the appropriate system from the Print Using drop-down list, go to Step 8.
■
Does not select the appropriate system from the Print Using drop-down list, go to
Step 6.
6. Select Xerox from the list of manufacturers in the lower drop-down menu.
7. Select the appropriate system from the list of available systems.
8. Click the Add button.
USB Connection
To install the printer driver from the Software and Documentation CD-ROM:
1. Insert the CD-ROM into the CD-ROM drive.
2. Open the Printer Setup Utility.
Note: To locate utilities on the Macintosh hard drive, open the Applications folder, and
then open the Utilities folder.
3. Click the Add button.
4. Select the Default Browser in the upper left corner of the Printer Browser.
5. Select the USB-connected system in the window. The Printer Browser selects the
appropriate system configuration in the Print Using drop-down list.
■
If the appropriate system configuration is selected, proceed to Step 8.
If the appropriate system configuration is not selected, proceed to Step 6.
■
6. Select Xerox from the manufacturers in the drop-down menu.
7. Select the appropriate system configuration from the list of available systems.
8. Click the Add button. The system is displayed as an available system in the Printer Setup
Utility.
Phaser® 8510/8560MFP Multifunction Product
2-14
Installing the System Drivers
LPD Connection
To install the printer driver from the Software and Documentation CD-ROM:
1. Insert the CD-ROM into the CD-ROM drive and select the VISE installer to install the
printer software.
2. Once installation is complete, open the Printer Setup Utility.
Note: To locate utilities on the Macintosh hard drive, open the Applications folder, and
then open the Utilities folder.
3. Click the Add button.
4. Select IP Printer from the upper left corner of the Printer Browser.
5. Select LPD from the pull-down menu.
6. Enter the system’s IP address in the Address field.
7. Click the Add button. The system is added to the list.
Phaser® 8510/8560MFP Multifunction Product
2-15
Printing Basics
This chapter includes:
■
■
■
■
■
■
See also:
Using paper trays video tutorials at www.xerox.com/office/8510_8560support
Phaser® 8510/8560MFP Multifunction Product
3-1
Overview of Basic Steps
Overview of Basic Steps
1. Load paper in the tray.
2. If you are prompted by the control panel, either confirm the paper type and size or change
it as required.
3. From the software application, access the Print dialog box, and then select printing
options in the printer driver.
4. Send the job to the system from the software application’s Print dialog box.
See also:
Phaser® 8510/8560MFP Multifunction Product
3-2
Supported Paper and Media
Supported Paper and Media
This section includes:
■
■
■
■
Your system is designed to be used with a variety of paper types. Follow the guidelines in this
section to ensure the best print quality and to avoid jams.
For best results, use Xerox printing media specified for your Phaser 8510/8560MFP product.
They are guaranteed to produce excellent results with your system.
See also:
To order paper, transparencies, or other specialty media, contact your local reseller or go to
Caution: Damage caused by using unsupported paper, transparencies, and other specialty
media is not covered by the Xerox warranty, service agreement, or Total Satisfaction
Guarantee. The Total Satisfaction Guarantee is available in the United States and Canada.
Coverage may vary outside these areas; please contact your local representative for details.
Phaser® 8510/8560MFP Multifunction Product
3-3
Supported Paper and Media
Paper Usage Guidelines
The system trays accommodate most sizes and types of paper, transparencies, or other
specialty media. Follow these guidelines when loading paper and media in the trays:
■
Use only recommended Xerox transparencies; print quality may vary with other
transparencies.
■
■
■
■
Do not print on label stock once a label has been removed from a sheet.
Use only paper envelopes. Print all envelopes single-sided only.
Do not overload the paper trays.
Adjust the paper guides to fit the paper size.
See also:
Duplex Automatic Document Feeder Guidelines
The document feeder accommodates original sizes from 114 x 140 mm (4.5 x 5.5 in.) to 216 x
356 mm (8.5 x 14.0 in.). The weight range includes 60-120 g/m2 (16-32 lb. Bond) (22-45 lb.
Cover).
Follow these guidelines when loading originals into the document feeder:
■
■
■
■
Load originals faceup so that the top of the document enters the system first.
Place only loose sheets of paper in the document feeder.
Adjust the paper guides so that they fit against the originals.
Insert paper in the document feeder only when the ink on the paper is completely dry.
Note: The document feeder is not available on the Phaser 8510MFP/N product configuration.
Document Glass
Use the document glass rather than the document feeder to copy or scan the following types of
originals:
■
■
■
Paper with paper clips or staples attached
Paper with wrinkles, curls, folds, tears, or notches
Coated or carbonless paper, transparencies, or items other than paper such as cloth or
metal
■
Envelopes
Phaser® 8510/8560MFP Multifunction Product
3-4
Supported Paper and Media
Paper That Can Damage Your System
Your system is designed to use a variety of media types for print and copy jobs. However,
some media can cause poor output quality, increased paper jams, or damage to your system.
Unacceptable media includes:
■
■
■
■
■
■
Rough or porous media
Paper that has been photocopied
Paper with cutouts or perforations
Paper with a pre-punched hole in the center of the short edge
Paper with staples attached
Envelopes with windows, metal clasps, side seams, or adhesives with release strips
Paper Storage Guidelines
Providing good storage conditions for your paper and other media contributes to optimum
print quality.
■
Store paper in dark, cool, relatively dry locations. Most paper items are susceptible to
damage from ultraviolet (UV) and visible light. UV radiation, which is emitted by the sun
and fluorescent bulbs, is particularly damaging to paper items. The intensity and length of
exposure to visible light on paper items should be reduced as much as possible.
■
■
Maintain constant temperatures and relative humidity.
Avoid attics, kitchens, garages, and basements for storing paper. Inside walls are drier than
outside walls where moisture can collect.
■
■
■
Store paper flat. Paper should be stored on pallets, cartons, shelves, or in cabinets.
Avoid having food or drinks in the area where paper is stored or handled.
Do not open sealed packages of paper until you are ready to load them into the system.
Leave paper in the original packaging. For most commercial cut-size grades, the ream
wrapper contains an inner lining that protects the paper from moisture loss or gain.
■
Leave the media inside the bag until you are ready to use it; reinsert unused media in the
bag and reseal it for protection. Some specialty media is packaged inside resealable plastic
bags.
Phaser® 8510/8560MFP Multifunction Product
3-5
Supported Paper and Media
Supported Paper Sizes and Weights
The following sections provide information about paper sizes and weights that can be used in
the system trays. For more information about supported paper and other media, print the Paper
Tips page:
1. On the control panel, press the System button.
2. Select Information, and then press the OK button.
3. Select Information Pages, and then press the OK button.
4. Select Paper Tips, and then press the OK button to print.
See also:
Phaser® 8510/8560MFP Multifunction Product
3-6
Supported Paper and Media
Paper Sizes and Weights for Tray 1
8560-128
2
60–220 g/m (16–40 lb. Bond, 50–80 lb. Cover)
Index Card
Statement
Executive
Letter
3.0 x 5.0 in
Custom Sizes
Width: 76–216 mm (3.0–8.5 in.)
Height: 127–356 mm (5.0–14.0 in)
Margins
5.5 x 8.5 in.
7.25 x 10.5 in.
8.5 x 11.0 in.
8.5 x 13.0 in.
8.5 x 14.0 in.
210 x 297 mm
148 x 210 mm
105 x 148 mm
182 x 257 mm
176 x 250 mm
4.12 x 9.5 in.
3.87 x 7.5 in.
5.25 x 7.25 in.
4.375 x 5.75 in.
3.625 x 6.5 in.
6.0 x 9.0 in.
5 mm on all sides
US Folio
Legal
A4
A5
A6
B5 JIS
ISO B5
#10 Commercial
Monarch
A7
Margins
■
5 mm on the sides, 15 mm on
the top and bottom:
Monarch
#10 Commercial
A7
Baronial (#5 ½)
#6 ¾
Baronial (#5 ½)
#6 ¾
6 x 9
■
5 mm on the side, 20 mm on
the top and bottom:
DL
110 x 220 mm
162 x 229 mm
C5
6 x 9
DL
C5
Phaser® 8510/8560MFP Multifunction Product
3-7
Supported Paper and Media
Paper Sizes and Weights for Tray 2, 3, or 4
8560-129
2
60–120 g/m (16–32 lb. Bond, 22–45 lb. Cover)
Statement
Executive
Letter
5.5 x 8.5 in.
Margins
5 mm on all sides
7.25 x 10.5 in.
8.5 x 11.0 in.
8.5 x 13.0 in.
8.5 x 14.0 in.
210 x 297 mm
148 x 210 mm
182 x 257 mm
176 x 250 mm
4.12 x 9.5 in.
162 x 229 mm
110 x 220 mm
US Folio
Legal
A4
A5
B5 JIS
ISO B5
#10 Commercial
C5 (side flap only)
DL
Margins
■
5 mm on the sides, 15 mm on the top
and bottom:
#10 Commercial
■
5 mm on the side, 20 mm on the top and
bottom:
C5
DL
Phaser® 8510/8560MFP Multifunction Product
3-8
Loading Paper
Loading Paper
This section includes:
■
■
Loading Paper in Tray 1
Use Tray 1 for a wide range of media including:
■
■
■
■
■
■
Plain paper, letterhead, colored paper, and preprinted paper
Card stock
Labels
Envelopes
Transparencies
Specialty media (including business cards, photo paper, postcards, pre-punched paper,
duradocument paper, and trifold brochures)
■
■
Pre-printed paper (paper already printed on one side)
Custom size paper
See also:
Note: If you change the paper in Tray 1, select the correct paper type and size on the control
panel.
The media capacity for Tray 1 is:
■
■
■
100 sheets of plain paper (20 lb. Bond)
50 sheets of transparencies or card stock
10 envelopes or sheets of labels
Phaser® 8510/8560MFP Multifunction Product
3-9
Loading Paper
To load paper or other media in Tray 1:
1. Pull up and out on the handle to open Tray 1.
8560-011
2. Open the tray extension.
8560-012
Phaser® 8510/8560MFP Multifunction Product
3-10
Loading Paper
3. Insert paper or other media into the tray.
■
Single-sided printing: Insert the side to be printed facedown with the top of the page
entering the system first.
8560-109
Note: When using pre-punched paper, adjust the print margins to accommodate the holes.
Printing over the holes may cause ink to transfer onto subsequent pages. A minimum
margin of 19 mm (0.75 in.) is recommended.
■
Side-flap envelopes: Insert envelopes with the flap side up and the flap toward the
left side of the tray.
8560-019
Phaser® 8510/8560MFP Multifunction Product
3-11
Loading Paper
■
2-sided printing: Insert side one faceup with the bottom of the page entering the
system first.
8560-110
4. Adjust the paper guides to fit the paper loaded in the tray.
8560-130
5. On the control panel, press the OK button to use the paper size and type displayed as the
current setup, or change the paper size and type:
a. Select Change setup, and then press the OK button.
b. Select the paper size, and then press the OK button.
c. Select the paper type, and then press the OK button.
Phaser® 8510/8560MFP Multifunction Product
3-12
Loading Paper
Using Manual Feed
If you are using paper, such as letterhead, and do not want others to use it by mistake, you can
set the system to prompt you when it is time to load the paper for your print job.
Windows
To select manual feed using Windows 2000, Windows XP, or Windows Server 2003:
1. In the Windows printer driver, click the Paper/Quality tab.
2. Select Force Printing from a Specific Tray, and then select Tray 1 from the list.
3. Select Manual Feed, and then click OK to save the driver settings.
4. Submit your print job.
5. When prompted by the control panel, remove the paper from Tray 1.
6. Load the appropriate paper for your job into the tray.
Macintosh
Follow the steps below to select manual feed for Macintosh OS 9.x, or Macintosh OS X,
version 10.2 and higher.
Macintosh OS 9.x
To select manual feed using Macintosh OS 9.x:
1. In the Print dialog box, select the General pane.
2. Select Manual Feed in the All pages from pop-up menu.
3. Submit your print job.
4. When prompted by the control panel, remove the paper from Tray 1.
5. Load the appropriate paper for your job into the tray.
Macintosh OS X, Version 10.2 and Higher
To select manual feed using Macintosh OS X, version 10.2 or higher:
1. In the Print dialog box, select Paper Feed from the drop-down list.
2. Select Manual Feed in the All pages from drop-down list.
3. Submit your print job.
4. When prompted by the control panel, remove the paper from Tray 1.
5. Load the appropriate paper for your job into the tray.
See also:
Phaser® 8510/8560MFP Multifunction Product
3-13
Loading Paper
Loading Paper in Tray 2, 3, or 4
Use Tray 2, 3, or 4 for a wide range of media including:
■
■
■
■
■
■
Plain paper and letterhead
Card stock
Labels
Envelopes
Transparencies
Specialty media (including photo paper, postcards, pre-punched paper, duradocument
paper, and trifold brochures)
■
Pre-printed paper (paper already printed on one side)
See also:
The media capacity for Tray 2, 3, or 4 is:
■
■
■
525 sheets of plain paper (20 lb. Bond)
400 sheets of transparencies, glossy paper, or labels
40 envelopes
Phaser® 8510/8560MFP Multifunction Product
3-14
Loading Paper
To load paper, envelopes, or other media in Tray 2, 3, or 4:
1. Remove the tray from the system.
8560-020
2. Insert paper, transparencies, envelopes, or specialty media into the tray.
■
Single-sided printing: Insert the side to be printed faceup with the top of the page
toward the front of the tray.
8560-111
Note: When using pre-punched paper, adjust the print margins to accommodate the holes.
Printing over the holes may cause ink to transfer onto subsequent pages. A minimum
margin of 19 mm (0.75 in.) is recommended.
Phaser® 8510/8560MFP Multifunction Product
3-15
Loading Paper
■
Envelopes: Insert the envelopes with the flap side down and the flap toward the left
side of the tray.
8560-026
■
2-sided printing: Insert side one facedown with the top of the page toward the back
of the tray.
8560-112
Caution: Do not load paper or media above the fill line indicated on the tray. Overloading
the tray may cause jams.
Phaser® 8510/8560MFP Multifunction Product
3-16
Loading Paper
3. Adjust the paper guides to fit the paper loaded in the tray (if necessary).
■
Length guide: Press the sides, then slide the guide until the arrow on the guide points
to the appropriate paper size imprinted on the bottom of the tray. When properly
positioned, the guide clicks into place.
8560-121
■
Width guides: Slide the width guides until the arrows on the guides point to the
appropriate paper size labeled on the bottom of the tray. When properly positioned,
the guides click into place.
8560-122
Note: When the paper guides are adjusted correctly, there may be a small space between
the paper and the guides.
Phaser® 8510/8560MFP Multifunction Product
3-17
Loading Paper
4. Insert the tray into the slot and push it completely into the system.
8560-098
5. Adjust the output tray for short or long media.
i
8560-016
8560-017
For media shorter than 190 mm (7.5 in.), flip up the
paper stop.
For media longer than 297 mm (11.7 in.),
extend the output tray.
Phaser® 8510/8560MFP Multifunction Product
3-18
Loading Paper
6. On the control panel, press the System button.
a. Select Paper Tray Setup, and then press the OK button.
b. Select Tray 2 Paper, Tray 3 Paper, or Tray 4 Paper, and then press the OK button.
c. Select Use current setup if the correct paper type is displayed as the current setup, or
change the paper type:
■
Select Tray 2 Paper Type, Tray 3 Paper Type, or Tray 4 Paper Type, and then
press the OK button.
■
Select the appropriate paper type from the list displayed, and then press the
OK button.
See also:
Phaser® 8510/8560MFP Multifunction Product
3-19
Selecting Printing Options
Selecting Printing Options
This section includes:
■
■
■
See also:
Selecting Printing Preferences (Windows)
Printer preferences control all of your print jobs, unless you override them specifically for a
job. For example, if you want to use automatic 2-sided printing for most jobs, set this option in
printer settings.
To select printer preferences:
1. Select one of the following options:
■
Windows 98 SE, Windows 2000, Windows Server 2003: Click Start, select
Settings, and then click Printers.
■
Windows XP: Click Start, and then select Printers and Faxes.
2. In the Printers folder, right-click the icon for your printer.
3. From the pop-up menu, select Printing Preferences or Properties.
4. Make selections on the driver tabs, and then click the OK button to save your selections.
Note: For more information about Windows printer driver options, click the Help button on
the printer driver tab to view the online help.
Phaser® 8510/8560MFP Multifunction Product
3-20
Selecting Printing Options
Selecting Options for an Individual Job (Windows)
If you want to use special printing options for a particular job, change the driver settings before
sending the job to the system. For example, if you want to use the High-Resolution
print-quality mode for a particular graphic, select this setting in the driver before printing that
job.
1. With the desired document or graphic open in your application, access the Print dialog
box.
2. Select the Phaser 8510/8560MFP product and click the Properties button to open the
printer driver.
3. Make selections from the driver tabs. See the following table for specific printing options.
Note: In Windows 2000, Windows XP, and Windows Server 2003, you can save current
printing options with a distinctive name and apply them to other print jobs. Select either
the Paper Quality, Output Options, or TekColor tab, and then select a Saved Setting.
Click the Help button for more information.
4. Click the OK button to save your selections.
5. Print the job.
See the following table for specific printing options:
Printing Options for Windows Operating Systems
Operating
System
Driver Tab
Printing Options
Windows 2000,
Windows XP, or
Windows Server
2003
Layout tab
■
■
■
Orientation
Automatic 2-sided printing
Pages per sheet
Paper/Quality tab
■
■
■
■
Document size, paper type, and tray selection
Cover pages
Print quality
Saved settings
Output Options tab
■
■
Separation pages
Secure prints, personal prints, personal saved
prints, proof prints, saved prints, print with, and fax
■
■
End of job notification
Saved settings
TekColor tab
■
■
■
■
Color corrections
Black and white conversion
Color adjustments
Saved settings
Phaser® 8510/8560MFP Multifunction Product
3-21
Selecting Printing Options
Printing Options for Windows Operating Systems (Continued)
Operating
System
Driver Tab
Printing Options
Windows 98 SE
Setup tab
■
■
■
■
■
Paper type, size, and tray selection
Orientation
Automatic 2-sided printing
End of job notification
Print quality
Output Options tab
■
■
■
Separation pages
Cover pages
Secure prints, proof prints, and saved prints
TekColor tab
■
■
Color corrections
Black and white conversion
Phaser® 8510/8560MFP Multifunction Product
3-22
Selecting Printing Options
Selecting Options for an Individual Job (Macintosh)
To select print settings for a particular job, change the driver settings before sending the job to
the printer.
1. With the document open in your application, click File, and then click Print.
2. Select the desired printing options from the menus and drop-down lists that are displayed.
Note: In Macintosh OS X, click Save Preset on the Print menu screen to save the current
printer settings. You can create multiple presets and save each with its own distinctive
name and printer settings. To print jobs using specific printer settings, click the applicable
saved preset in the Presets list.
3. Click Print to print the job.
See the following table for specific printing options:
Macintosh PostScript Driver Settings
Operating System
Driver Drop-Down Title
Copies & Pages
Printing Options
Mac OS X, Version
10.4
■
■
Copies
Pages
Layout
■
■
■
■
Pages per sheet
Layout direction
Border
Two-sided printing
Paper Handling
■
■
Reverse page order
Print (all, odd, even)
ColorSync
Cover Page
Paper Feed
Job Type
■
■
■
■
Color conversion
Cover pages
Paper source
Secure prints, personal prints, personal
saved prints, proof prints, saved prints, print
with, and fax
Image Quality
■
■
■
Print quality
Color correction or color conversion
Image smoothing
Printer Features
■
■
Paper types
Separation pages
Phaser® 8510/8560MFP Multifunction Product
3-23
Selecting Printing Options
Macintosh PostScript Driver Settings (Continued)
Operating System
Driver Drop-Down Title
Copies & Pages
Printing Options
Mac OS X, Version
10.2 and 10.3
■
■
Copies
Pages
Layout
■
■
■
■
Pages per sheet
Layout direction
Border
Two-sided printing
Paper Handling
■
■
Reverse page order
Print (all, odd, even)
ColorSync
■
■
■
Color conversion
Cover pages
Cover Page
Paper Feed
Paper source
Finishing Options
■
■
■
■
Stapling
Hole punching
Paper destination
Offset collated sets
Job Types
■
Secure prints, personal prints, proof prints,
and saved prints
Image Quality
■
■
■
Print quality
RGB color corrections neutral grays
Image smoothing
Printer Features
General
■
■
Paper types
Separation pages
Mac OS 9.x
■
■
■
Copies
Pages
Paper source
Color Matching
Cover Page
Layout
■
■
Print color
Cover pages
■
■
■
Pages per sheet
Border
2-sided printing
Print Quality
■
■
Print quality
Image smoothing
Job Type
■
Secure prints, personal prints, proof prints,
and saved prints
Advanced Options
■
■
■
Paper types
Offset collated sets
Separation pages
Phaser® 8510/8560MFP Multifunction Product
3-24
Printing on Both Sides of the Paper
Printing on Both Sides of the Paper
This section includes:
■
■
Note: For information about manual two-sided printing, go to the Knowledge Base at
Automatic 2-Sided Printing Guidelines
Automatic 2-sided printing is available from all trays. Before printing a 2-sided document,
verify the following requirements:
■
■
The system has a duplex automatic document feeder that supports 2-sided printing.
The paper weight is within the appropriate weight range: 60-122 g/m2 (16-32 lb. Bond).
The following paper and media cannot be used for 2-sided printing:
■
■
■
Transparencies
Envelopes
Labels
See also:
Phaser® 8510/8560MFP Multifunction Product
3-25
Printing on Both Sides of the Paper
Binding Edge Options
When you use the printer driver to select 2-sided printing, also select the binding edge, which
determines how the pages turn. The actual outcome depends on the orientation (portrait or
landscape) of images on the page, as displayed in the following illustrations.
Portrait
Landscape
Bind on Side Edge
Flip on Long Edge
Bind on Top Edge
Flip on Short Edge
Bind on Side Edge
Flip on Short Edge
Bind on Top Edge
Flip on Long Edge
Selecting 2-Sided Printing
To select automatic 2-sided printing:
1. Load paper in the tray.
■
Tray 1: Insert side one faceup with the bottom of the page entering the system first.
■
Tray 2, 3, or 4: Insert side one facedown with the top of the page toward the back of
the tray.
2. Select 2-sided printing in the printer driver.
To select automatic 2-sided printing:
Operating System
Windows 98 SE
Steps
1. Select the Setup tab.
2. Select Print on 2 Sides.
3. Select or deselect Bind On Top Edge.
Windows 2000,
1. Select the Layout tab.
Windows XP, or
Windows Server 2003
2. Select either Flip On Long Edge or Flip On Short Edge under Print
On Both Sides (Duplex).
Mac OS 9.x
1. In the Print dialog box, select Layout.
2. Select Print on Both Sides.
3. Click the Binding icon that matches the edge to bind.
Mac OS X, version
10.2 and higher
1. In the Print dialog box, select Duplex.
2. Select Print on Both Sides.
3. Click the Binding icon that matches the edge to bind.
See also:
Phaser® 8510/8560MFP Multifunction Product
3-26
Printing on Both Sides of the Paper
Manual 2-Sided Printing
You can manually print on both sides of the paper when you are using paper types that are
either too small or too heavy for automatic 2-sided printing. You can also manually print on
the second side of paper that has been pre-printed on side one by this system or another
solid-ink system or printer.
Note: Before printing the second side of your paper, always select 2nd Side as the paper type
on the control panel and in the printer driver. Selecting 2nd Side ensures good print quality for
manual two-sided printing.
See also:
Printing Side One
1. Load paper in the tray.
■
Tray 1: Insert side one facedown with the top of the page entering the system first.
■
Tray 2, 3, or 4: Insert side one faceup with the top of the page toward the front of the
tray.
2. Select the appropriate control panel and printer driver options for paper size and paper
type, and then print side one.
Phaser® 8510/8560MFP Multifunction Product
3-27
Printing on Both Sides of the Paper
Printing Side Two
1. Remove the paper from the output tray and reload it in the paper tray:
■
Tray 1: Insert side two facedown with the top of the page entering the system first.
■
Tray 2, 3, or 4: Insert side two faceup with the top of the page toward the front of the
tray.
2. Select 2nd Side on the control panel:
Tray 1
Tray 2, 3, or 4
a. Press the System button.
a. Select Change setup, and then
press the OK button.
b. Select Paper Tray Setup, and then
b. Select the appropriate paper size, and
press the OK button.
then press the OK button.
c. Select either Tray 2 Paper, Tray 3
Paper, or Tray 4 Paper, and then
press the OK button.
c. Select 2nd Side, and then press the
OK button.
d. Select one of the following options:
■
Select Use current setup, and
then press the OK button.
■
Select Change setup, and then
press the OK button. Go to Step e.
e. Select 2nd Side, and then press the
OK button.
3. In the printer driver, select 2nd Side as the paper type or the appropriate tray as the paper
source.
Phaser® 8510/8560MFP Multifunction Product
3-28
Printing on Specialty Media
Printing on Specialty Media
This section includes:
■
■
■
■
■
Printing Transparencies
Transparencies can be printed from any tray. They should be printed on one side only. For best
results, use only recommended Xerox transparencies.
See also:
To order paper, transparencies, or other specialty media, contact your local reseller or go to
Caution: Damage caused by using unsupported paper, transparencies, and other specialty
media is not covered by the Xerox warranty, service agreement, or Total Satisfaction
Guarantee. The Total Satisfaction Guarantee is available in the United States and Canada.
Coverage may vary outside these areas; please contact your local representative for details.
Guidelines
■
Remove all paper before loading transparencies in the tray.
■
Handle transparencies by the edges using both hands. Fingerprints or creases can cause
poor print quality.
■
Do not load more than 50 transparencies in Tray 1. Do not load more than
400 transparencies in Tray 2, 3, or 4. Overloading the tray can cause the system to jam.
■
■
Do not use transparencies with stripes on the side.
After loading transparencies, change the paper type at the control panel:
a. Press the System button.
b. Select Paper Tray Setup, and then press the OK button.
c. Select the appropriate tray, and then press the OK button.
d. Select Change setup, and then press the OK button.
e. Select paper size and type for Tray 1; select paper type for Tray 2, 3, or 4.
f. Press the OK button.
Phaser® 8510/8560MFP Multifunction Product
3-29
Printing on Specialty Media
3. Insert transparencies into the tray.
8560-028
Note: Do not load transparencies above the transparency fill line inside the tray.
4. On the control panel, press the OK button if the correct paper size and Transparency are
displayed as the current setup, or select the transparency size and type:
a. Select Change setup, and then press the OK button.
b. Select the appropriate transparency size, and then press the OK button.
c. Select Transparency, and then press the OK button.
5. In the printer driver, select either Transparency as the paper type or Tray 1 as the paper
source.
Phaser® 8510/8560MFP Multifunction Product
3-31
Printing on Specialty Media
Printing Transparencies from Tray 2, 3, or 4
To print transparencies:
1. Remove the tray from the system.
8560-020
2. Insert transparencies into the tray.
8560-029
Note: Do not load transparencies above the transparency fill line inside the tray.
Phaser® 8510/8560MFP Multifunction Product
3-32
Printing on Specialty Media
3. Adjust the paper guides to fit the transparencies (if necessary).
■
Length guide: Press the sides, and then slide the guide until the arrow on the guide
points to the appropriate paper size imprinted on the bottom of the tray. When
properly positioned, the guide clicks into place.
8560-030
■
Width guides: Slide the width guides until the arrows on the guides point to the
appropriate paper size labeled on the bottom of the tray. When properly positioned,
the guides click into place.
8560-031
Note: When the paper guides are adjusted correctly, there may be a small space between
the transparencies and the guides.
Phaser® 8510/8560MFP Multifunction Product
3-33
Printing on Specialty Media
4. Insert the tray into the tray slot, and then push it completely into the system.
8560-032
5. On the control panel, press the System button.
a. Select Paper Tray Setup, and then press the OK button.
b. Select Tray 2 Paper, Tray 3 Paper, or Tray 4 Paper, and then press the OK button.
c. Select Use current setup if Transparency is displayed as the current paper type, or
change the paper type:
■
Select Tray 2 Paper Type, Tray 3 Paper Type, or Tray 4 Paper Type, and then
press the OK button.
■
Select Transparency from the list displayed, and then press the OK button.
6. In the printer driver, select either Transparency as the paper type or the appropriate tray
as the paper source.
Phaser® 8510/8560MFP Multifunction Product
3-34
Printing on Specialty Media
Printing Envelopes
Envelopes can be printed from any tray depending on the type of envelope you are using.
See also:
Guidelines
■
Use only paper envelopes specified in the Supported Papers table. Successful envelope
printing is highly dependent on the quality and construction of the envelopes.
■
■
Maintain constant temperatures and relative humidity.
Store unused envelopes in their packaging to avoid the effects of moisture and dryness
which can affect print quality and cause wrinkling. Excessive moisture can cause the
envelopes to seal before or during printing.
■
■
Avoid padded envelopes; purchase envelopes that lie flat on a surface.
Remove air bubbles from the envelopes before loading them into the tray by setting a
heavy book on top of them.
■
Use envelopes with diagonal seams, not side seams.
Supported
Not Supported
Caution: Never use envelopes with windows or metal clasps; they can damage the printer.
Damage caused by using unsupported envelopes is not covered under the Xerox warranty,
service agreement, or Total Satisfaction Guarantee. The Total Satisfaction Guarantee is
available in the United States and Canada. Coverage may vary outside these areas, please
contact your local representative for details.
Phaser® 8510/8560MFP Multifunction Product
3-35
Printing on Specialty Media
3. Insert envelopes into the tray with the flap side up and the flap of the envelopes toward the
left side of the tray. Adjust the paper guides to fit the envelopes.
8560-019
4. On the control panel, press the OK button if the correct envelope size and type are
displayed as the current setup, or select the envelope size and type:
a. Select Change setup, and then press the OK button.
b. Select the appropriate envelope size, and then press the OK button.
c. Select Envelope, and then press the OK button.
5. In the printer driver, select either Envelope as the paper type or Tray 1 as the paper
source.
Phaser® 8510/8560MFP Multifunction Product
3-37
Printing on Specialty Media
3. Adjust the paper guides to fit the envelopes.
■
Length guide: Press the sides, and then slide the guide until the arrow on the guide
points to the appropriate paper size imprinted on the bottom of the tray. When
properly positioned, the guide clicks into place.
8560-034
■
Width guides: Slide the width guides until the arrows on the guides point to the
appropriate paper size labeled on the bottom of the tray. When properly positioned,
the guides click into place.
8560-035
Note: When the paper guides are adjusted correctly, there may be a small space between
the envelopes and the guides.
Phaser® 8510/8560MFP Multifunction Product
3-39
Printing on Specialty Media
4. Insert the tray into the tray slot, and then push it completely into the system.
8560-119
5. On the control panel, press the System button.
a. Select Paper Tray Setup, and then press the OK button.
b. Select Tray 2 Paper, Tray 3 Paper, or Tray 4 Paper, and then press the OK button.
c. Select Use current setup if Envelope is displayed as the current paper type, or
change the paper type:
■
Select Tray 2 Paper Type, Tray 3 Paper Type, or Tray 4 Paper Type, and then
press the OK button.
■
Select Envelope from the list displayed, and then press the OK button.
6. In the printer driver, select either Envelope as the paper type or the appropriate tray as the
paper source.
Phaser® 8510/8560MFP Multifunction Product
3-40
Printing on Specialty Media
Printing Labels
Labels can be printed from any tray.
To order paper, transparencies, or other specialty media, contact your local reseller or go to
See also:
Guidelines
■
■
■
■
Do not use vinyl labels.
Print only on one side of the sheet of labels.
Do not use any sheet where labels are missing; it may damage the system.
Store unused labels flat in their original packaging. Leave the sheets of labels inside the
original packaging until ready to use. Return any unused sheets of labels to the original
packaging and reseal it.
■
■
Do not store labels in extremely dry or humid conditions or extremely hot or cold
conditions. Storing them in extreme conditions may cause print quality problems or cause
them to jam in the system.
Rotate stock frequently. Long periods of storage in extreme conditions can cause labels to
curl and jam the system.
Phaser® 8510/8560MFP Multifunction Product
3-41
Printing on Specialty Media
3. Insert labels into the tray with the side to be printed facedown and the top of the page
entering the system first.
8560-036
4. Adjust the paper guides to fit the labels loaded in the tray.
8560-037
5. On the control panel, press the OK button if the correct paper size and Labels are
displayed as the current setup, or select the label size and type:
a. Select Change setup, and then press the OK button.
b. Select the appropriate paper size, and then press the OK button.
c. Select Labels, and then press the OK button.
6. In the printer driver, select either Labels as the paper type or Tray 1 as the paper source.
Phaser® 8510/8560MFP Multifunction Product
3-43
Printing on Specialty Media
Printing Labels from Tray 2, 3, or 4
To print labels:
1. Remove the tray from the system.
8560-020
2. Insert a maximum of 400 sheets of labels into the tray with the side to be printed faceup
and the top of the page toward the front of the tray.
8560-038
Phaser® 8510/8560MFP Multifunction Product
3-44
Printing on Specialty Media
3. Adjust the paper guides to fit the labels (if necessary).
■
Length guide: Press the sides, and then slide the guide until the arrow on the guide
points to the appropriate paper size imprinted on the bottom of the tray. When
properly positioned, the guide clicks into place.
8560-039
■
Width guides: Slide the width guides until the arrows on the guides point to the
appropriate paper size labeled on the bottom of the tray. When properly positioned,
the guides click into place.
8560-040
Note: When the paper guides are adjusted correctly, there may be a small space between
the labels and the guides.
Phaser® 8510/8560MFP Multifunction Product
3-45
Printing on Specialty Media
4. Insert the tray into the tray slot, and then push it completely into the system.
8560-041
5. On the control panel, press the System button.
a. Select Paper Tray Setup, and then press the OK button.
b. Select Tray 2 Paper, Tray 3 Paper, or Tray 4 Paper, and then press the OK button.
c. Select Use current setup if Labels is displayed as the current paper type, or change
the paper type:
■
Select Tray 2 Paper Type, Tray 3 Paper Type, or Tray 4 Paper Type, and then
press the OK button.
■
Select Labels from the list displayed, and then press the OK button.
6. In the printer driver, select either Labels as the paper type or the appropriate tray as the
paper source.
Phaser® 8510/8560MFP Multifunction Product
3-46
Printing on Specialty Media
Printing Glossy Paper
Glossy paper can be printed, 1- or 2-sided, from any tray.
To order paper, transparencies, or other specialty media, contact your local reseller or go to
Guidelines
■
Do not open sealed packages of glossy paper until you are ready to load them into the
system.
■
Leave glossy paper in the original wrapper, and leave the packages in the shipping carton
until ready to use.
■
■
Remove all other paper from the tray before loading glossy paper.
Load only the amount of glossy paper you are planning to use. Do not leave glossy paper
in the tray when you are finished printing. Reinsert unused glossy paper in the original
wrapper and seal.
■
Rotate stock frequently. Long periods of storage in extreme conditions can cause glossy
paper to curl and jam the system.
Printing Glossy Paper from Tray 1
To print glossy paper:
1. Pull down and out on the handle to open Tray 1.
8560-011
Phaser® 8510/8560MFP Multifunction Product
3-47
Printing on Specialty Media
2. Open the tray extension.
8560-012
3. Insert glossy paper in the tray. Adjust the paper guides to fit the paper.
8560-009
4. On the control panel, press the OK button if the correct paper size and Special are
displayed a the current setup, or select the glossy paper size and type:
a. Select Change setup, and then press the OK button.
b. Select the appropriate paper size, and then press the OK button.
c. Select Special, and then press the OK button.
5. In the printer driver, select either Special as the paper type or Tray 1 as the paper source.
Phaser® 8510/8560MFP Multifunction Product
3-48
Printing on Specialty Media
3. Adjust the paper guides to fit the glossy paper (if necessary).
■
Length guide: Press the sides, and then slide the guide until the arrow on the guide
points to the appropriate paper size imprinted on the bottom of the tray. When
properly positioned, the guide clicks into place.
8560-121
■
Width guides: Slide the width guides until the arrows on the guides point to the
appropriate paper size labeled on the bottom of the tray. When properly positioned,
the guides click into place.
8560-122
Note: When the paper guides are adjusted correctly, there may be a small space between
the paper and the guides.
Phaser® 8510/8560MFP Multifunction Product
3-50
Printing on Specialty Media
4. Insert the tray into the tray slot, and then push it completely into the system.
8560-098
Note: Do not load glossy paper above the transparency fill line inside the tray.
Overloading the tray may cause jams.
5. On the control panel, press the System button.
a. Select Paper Tray Setup, and then press the OK button.
b. Select Tray 2 Paper, Tray 3 Paper, or Tray 4 Paper, and then press the OK button.
c. Select Use current setup if Special is displayed as the current paper type, or change
the paper type:
■
Select Tray 2 Paper Type, Tray 3 Paper Type, or Tray 4 Paper Type, and then
press the OK button.
■
Select Special from the list displayed, and then press the OK button.
6. In the printer driver, select either Special as the paper type or the appropriate tray as the
paper source.
Phaser® 8510/8560MFP Multifunction Product
3-51
Printing on Specialty Media
Printing Custom Size Paper
In addition to the wide variety of standard paper sizes that you can use for printing, you can
also print on custom size paper within the following dimensions.
Note: Print custom size paper from Tray 1 only.
Single-Sided Printing
2-Sided Printing
Short edge
Long edge
Weight
76–216 mm (3.0-8.5 in.)
140–216 mm (5.5–8.5 in.)
210–356 mm (8.3–14.0 in.)
127–356 mm (5.0–14.0 in.)
2
2
60–220 g/m
60–120 g/m
(16–40 lb. Bond) (22–80 lb. Cover)
(16–32 lb. Bond) (22–45 lb. Cover)
See also:
Printing Custom Size Paper from Tray 1
To print custom size paper:
1. Pull down and out on the handle to open Tray 1.
8560-011
Phaser® 8510/8560MFP Multifunction Product
3-52
Printing on Specialty Media
2. Open the tray extension.
8560-012
3. Insert custom size paper into the tray.
■
Single-sided printing: Insert the side to be printed facedown with the top of the page
entering the system first.
8560-109
Phaser® 8510/8560MFP Multifunction Product
3-53
■
2-sided printing: Insert side one faceup with the bottom of the page entering the
system first.
8560-110
4. Adjust the paper guides to fit the paper loaded in the tray.
5. Adjust the output tray for short or long media.
8560-016
8560-017
For media shorter than 190 mm (7.5 in.), flip up the paper For media longer than 297 mm (11.7 in.),
stop.
extend the output tray.
Phaser® 8510/8560MFP Multifunction Product
3-54
Printing on Specialty Media
6. On the control panel, press the OK button if the correct paper size and type are displayed
as the current setup, or select the appropriate paper size and type:
a. Select Change setup, and then press the OK button.
b. Select New Custom Size, and then press the OK button.
c. Select one of the following options for selecting the short edge size:
■
If the size displayed is correct, press the OK button.
■
If the size displayed is not correct, select Change, press the OK button, press the
Up Arrow or Down Arrow button to select the correct size, and then press the
OK button.
d. Select one of the following options for selecting the long edge size:
■
If the size displayed is correct, press the OK button.
■
If the size displayed is not correct, select Change, press the OK button, press the
Up Arrow or Down Arrow button to select the correct size, and then press the
OK button.
7. Select the appropriate paper type, and then press the OK button.
8. In the printer driver, select Tray 1 as the paper source.
Phaser® 8510/8560MFP Multifunction Product
3-55
Basic Copying
Basic Copying
Use either the document glass or the document feeder to make copies. Load the originals to be
copied and follow the steps below to make copies. To clear the settings from the previous job,
press the Clear All button once.
Note: For additional copying information, print the Copying Guide. On the control panel,
press the Copy button, select Copying Guide, and then press the OK button to print the guide.
8560-045
8560-044
Document Feeder
Document Glass
Insert originals faceup with the top of the page
entering the feeder first. Adjust the paper
guides so they fit against the originals.
Lift the document feeder or the document glass
cover, and then place the original facedown on
the back, left corner of the document glass.
1. On the control panel, press the Copy button.
2. Enter the desired number of copies using the control panel keypad. The number of copies
appears on the upper, right corner of the display.
3. Select Collate, and then press the OK button.
4. Select On, Off, or Auto, and then press the OK button.
5. Press the Start button.
■
If you placed originals in the document feeder, copying continues until the document
feeder is empty.
■
When collation is on and you are copying from the document glass, the system copies
the first page and then displays the prompt Another original to copy?. If you do not
want to see this message, turn collation off before starting your copy job.
Note: Because the Phaser 8510/8560MFP product is often used on networks, the system
may be printing a job when you want to use the copy or fax features. The system can be set
setting this option.
Phaser® 8510/8560MFP Multifunction Product
4-2
Adjusting Copying Options
Adjusting Copying Options
This section includes:
■
■
■
■
■
Basic Settings
You can change the following basic settings:
■
■
■
■
■
■
Selecting a Tray to Use for Copies
In some cases, you may want to make copies on letterhead, colored paper, or transparencies.
After loading the special paper in a tray, select the tray to use for your copies.
To select the tray for copying special paper:
1. On the control panel, press the Copy button.
2. Select Paper Supply, and then press the OK button.
3. Select one of the following trays to use for the copies, and then press the OK button.
■
■
Tray 1
Tray 2
■
■
Tray 3 (if available on your system)
Tray 4 (if available on your system)
Note: For best results, specify the size and type of paper if using Tray 1. Specify the paper
type if using Tray 2, 3, or 4.
Phaser® 8510/8560MFP Multifunction Product
4-3
Adjusting Copying Options
Setting the Copy Default Tray
To set the default paper supply tray for copy jobs:
1. On the control panel, press the System button.
2. Select Job Defaults Setup, and then press the OK button.
3. Select Copy Defaults Setup, and then press the OK button.
4. Select Paper Supply, and then press the OK button.
5. Select the desired tray, and then press the OK button to save the changes.
Selecting Color or Black and White Copies
If the original document has color, you can create copies in color or in black and white. Press
the Color Mode button on the control panel to change the selection to color, black and white,
or Auto.
Reduce
Enlarge
2 Sided Lighten
Darken
Output
Quality
Document
Type
Color
Mode
8560-046
If you select the color option and the system prompts you for a password, enter the password
using the numeric keypad, and then press the OK button.
Note: An administrator can limit the use of the color copy function by setting a password. For
Phaser® 8510/8560MFP Multifunction Product
4-4
Adjusting Copying Options
Specifying 2-Sided Originals or Copies
When you use the document feeder with 2-sided originals, one or both sides can be scanned
for copying. You can also create 1-sided or 2-sided copies.
Press the 2-Sided button on the control panel to select one of the following options:
■
■
■
■
1 to 1: Scans only one side of the originals and produces 1-sided copies.
1 to 2: Scans only one side of the originals and produces 2-sided copies.
2 to 2: Scans both sides of the originals and produces 2-sided copies.
2 to 1: Scans both sides of the originals and produces 1-sided copies.
Note: The factory default is 1 to 1.
Reduce
Enlarge
2 Sided Lighten
Darken
Output
Quality
Document
Type
Color
Mode
8560-047
Copies do not begin printing until the system has scanned all the originals for the first page.
When making two sided copies (1 to 2 or 2 to 2), printing does not begin until enough pages
have been scanned for two sides.
Note: The 1 to 2 and 2 to 2 options are not available on systems without the document feeder.
Phaser® 8510/8560MFP Multifunction Product
4-5
Adjusting Copying Options
Selecting the Quality of the Copies
Press the Output Quality button on the control panel to select one of the following
output-quality modes:
Note: The Standard and Hi-Res/Photo modes are not available on the
Phaser 8510MFP products.
Output-Quality Mode
Hi-Res/Photo
Type of Copy Job
Highest-quality mode for copies. Provides the best detail and
smoothness for photographic images. Produces highest-quality
copies, with the best text resolution and smoothest images.
This mode takes longer to process and print than the other
modes.
Enhanced
Best mode for business presentations. Produces superior text
resolution and very smooth images. This mode takes longer to
process and print than Standard or Fast.
(factory default setting)
Standard
Fast
General-purpose mode for copies. Produces crisp, bright
copies at high speed. Recommended for vibrant prints.
Fastest mode, useful for many images and previewing your
work. Rapidly produces review documents; useful for rush jobs.
Not recommended for documents containing small text, fine
detail, or large areas of solid fill.
Reduce
Enlarge
2 Sided Lighten
Darken
Output
Quality
Document
Type
Color
Mode
8560-048
Phaser® 8510/8560MFP Multifunction Product
4-6
Adjusting Copying Options
Selecting the Document Type
The scanner optimizes the appearance of the output based on the contents of the original.
Press the Document Type button on the control panel to select one of the following options:
■
■
■
■
Photo: For photograph prints
Graphics: For constant-colored areas
Mixed: For both text and photographs, such as magazines or newspapers
Text: For black and white or colored text
Reduce
Enlarge
2 Sided Lighten
Darken
Output
Quality
Document
Type
Color
Mode
8560-049
Phaser® 8510/8560MFP Multifunction Product
4-7
Adjusting Copying Options
Image Adjustments
You can change the following image adjustment settings:
■
■
■
■
■
■
■
■
■
Selecting an Original Size
When using the document feeder, or when using the document glass when the prescan glass
option is turned off, you can specify the size of the original so that the correct area is copied.
To specify the original size:
1. On the control panel, press the Copy button.
2. Select Original Size, and then press the OK button.
3. Select one of the following options, and then press the OK button:
■
A paper size from the list displayed
■
Use Paper Supply Size: This option sets the copied area to the same size as the
current paper supply.
Note: The factory default is Use Paper Supply Size.
Phaser® 8510/8560MFP Multifunction Product
4-8
Adjusting Copying Options
Using the Prescan Glass Option
When using the document glass, you can prescan originals when using the auto center, edge
erase, auto reduce/enlarge, and poster options.
To select a prescan setting:
1. On the control panel, press the Copy button.
2. Select Prescan Glass, and then press the OK button.
3. Select one of the following options:
■
Off: Turns off prescanning. Select an original size for your copy.
■
On: Turns on prescanning when any of the auto center, edge erase, auto
reduce/enlarge, and poster options are turned on. When all these options are turned
off, the copy area is calculated based on the current paper supply size.
Note: The book copy option always prescans.
See also:
Reducing or Enlarging the Image
You can reduce the image to 25% of its original size or enlarge it to 400% of its original size.
To use reduce or enlarge the image:
1. On the control panel, press the Copy button.
2. Select one of the following options:
■
Select Preset Reduce/Enlarge, and then press the OK button. A list of preset values
appears from which you can select the size of the original followed by the size of the
copy paper.
■
Press the Reduce/Enlarge cascade button on the control panel to select these options:
■
■
■
Auto: Reduces or enlarges the image as needed to fit the full size of the copy
paper.
25%-400%: Reduces or enlarges the image by a selected percentage: 25, 50, 100,
150, 200, and 400.
Press the up or down button below the three-digit LED to reduce or enlarge the
copy size in increments of one percent. 100% keeps the copy image the same size
as the original.
Note: The factory default is 100%.
Phaser® 8510/8560MFP Multifunction Product
4-9
Adjusting Copying Options
Lightening or Darkening the Image
To lighten or darken an image when it is copied, press the Lighten/Darken button on the
control panel to select a lighten/darken option.
Adjusting the Contrast of the Image
To reduce or increase the contrast of the image when it is copied:
1. On the control panel, press the Copy button.
2. Select Contrast, and then press the OK button.
3. Select a whole number from Highest (+3) to Lowest (-3), and then press the OK button.
Note: The factory default is 0.
Automatically Suppressing Background Variations
When you are using originals printed on thin paper, text or images printed on one side of the
paper can sometimes be seen on the other side of the paper. To prevent this from happening in
your copy document, use the Auto Suppression setting to minimize the sensitivity of the
scanner to variations in light background colors.
To change this setting:
1. On the control panel, press the Copy button.
2. Select Auto Suppression, and then press the OK button.
3. Select either On or Off, and then press the OK button.
Note: The factory default is Off.
Adjusting Scan Sensitivity to Laser Originals
The Laser Originals option enables you to turn on/off optimizing scan sensitivity to originals
printed on laser systems and printers.
To select an optimization option:
1. On the control panel, press the Copy button.
2. Select Laser Originals, and then press the OK button.
3. Select On or Off, and then press the OK button.
Note: The factory default is Off.
Phaser® 8510/8560MFP Multifunction Product
4-10
Adjusting Copying Options
Adjusting the Color Balance
If colors on the copies do not match the colors on the original, you can adjust the levels of each
primary color: cyan, magenta, yellow, and black to optimize the color.
Note: You can also change the color settings to achieve a special color effect for your copies.
To adjust these color levels:
1. On the control panel, press the Copy button.
2. Select Color Balance, and then press the OK button.
3. To adjust the level of cyan:
a. Select Cyan Color Balance, and then press the OK button.
b. Select a whole number from Darkest (+3) to Lightest (-3), and then press the
OK button.
4. To adjust the level of magenta:
a. Select Magenta Color Balance, and then press the OK button.
b. Select a whole number from Darkest (+3) to Lightest (-3), and then press the
OK button.
5. To adjust the level of yellow:
a. Select Yellow Color Balance, and then press the OK button.
b. Select a whole number from Darkest (+3) to Lightest (-3), and then press the
OK button.
6. To adjust the level of black:
a. Select Black Color Balance, and then press the OK button.
b. Select a whole number from Darkest (+3) to Lightest (-3), and then press the
OK button.
Note: The factory default is Off (0 adjustment for each color).
Phaser® 8510/8560MFP Multifunction Product
4-11
Adjusting Copying Options
Erasing the Edges of Copy Documents
You can clean the edges of your copies, eliminating unwanted material from printing, by
specifying the amount to erase on the right, left, top, and/or bottom edge.
To erase edges on copies:
1. On the control panel, press the Copy button.
2. Select Edge Erase, and then press the OK button.
3. To erase the left edge:
a. Select Left, and then press the OK button.
b. Select a number from 0.0 through 1.0 inches (in 0.1 inch increments) or from 0
through 25 mm (in 1 mm increments), and then press the OK button.
4. To erase the right edge:
a. Select Right, and then press the OK button.
b. Select a number from 0.0 through 1.0 inches (in 0.1 inch increments) or from 0
through 25 mm (in 1 mm increments), and then press the OK button.
5. To erase the top edge:
a. Select Top, and then press the OK button.
b. Select a number from 0.0 through 1.0 inches (in 0.1 inch increments) or from 0
through 25 mm (in 1 mm increments), and then press the OK button.
6. To erase the bottom edge:
a. Select Bottom, and then press the OK button.
b. Select a number from 0.0 through 1.0 inches (in 0.1 inch increments) or from 0
through 25 mm (in 1 mm increments), and then press the OK button.
When you select Edge Erase, a page icon displaying the edge erase setting appears on the
right side of the control panel display.
Note: The factory default is Off (edge erase of 0 on all sides).
Phaser® 8510/8560MFP Multifunction Product
4-12
Adjusting Copying Options
Image Placement Adjustments
You can change the following image placement adjustment settings:
■
■
■
■
■
Printing Multiple Images on a Sheet (N-Up)
You can copy two or four original page images onto one side of a sheet of paper. The size of
the images are reduced proportionally to fit on the selected paper.
To select the N-Up option:
1. On the control panel, press the Copy button.
2. Select N-Up, and then press the OK button.
3. Select one of the following options, and then press the OK button.
N-Up Options
Copies one original page image onto one side of a sheet
of paper.
Off
Copies two portrait original images onto one side of a
sheet of paper.
2-Up Portrait
1
2
Copies two landscape original images onto one side of a
sheet of paper, with the first page above the second.
2-Up Landscape
4-Up Portrait
1
2
Copies four portrait original images onto one side of a
sheet of paper, with the first and second image above the
third and fourth.
1 2
3 4
Copies four landscape page images onto one side of a
sheet of paper, with the first and second images above
the third and fourth.
4-Up Landscape
1
3
2
4
Note: The copies do not begin printing until the system has scanned all the originals for the
first page. When making two sided copies (1-2 or 2-2), printing does not begin until enough
pages have been scanned for two sides. The factory default is Off.
Phaser® 8510/8560MFP Multifunction Product
4-13
Adjusting Copying Options
Printing Posters
The poster option enables you to copy one original onto several pages that can be assembled
into a poster. The current reduce/enlarge setting is applied.
To select the poster option:
1. On the control panel, press the Copy button.
2. Select Poster, and then press the OK button.
3. Select one of the following options:
■
On: Turns on poster printing.
■
Off: Turns off poster printing.
See also:
Repeating Images on a Sheet
You can have several copies of one original image copied onto one side of a sheet of paper.
This is useful when you want to make multiple copies of a small image.
To have the image repeated on a sheet:
1. On the control panel, press the Copy button.
2. Select Repeat Image, and then press the OK button.
3. To repeat the image in several rows:
a. Select Rows, and then press the OK button.
b. Select a number from 1 to 10, and then press the OK button.
4. To repeat the image in several columns:
a. Select Columns, and then press the OK button.
b. Select a number from 1 to 10, and then press the OK button.
Note: The factory default is Off (1 row and 1 column).
Centering the Image
You can automatically center the copy image on the page, or within each area of a page that
has multiple copy images (N-Up).
To center the image:
1. On the control panel, press the Copy button.
2. Select Auto Center, and then press the OK button.
3. Select On (to automatically center the image) or Off, and then press the OK button.
Note: The factory default is Off.
Phaser® 8510/8560MFP Multifunction Product
4-14
Adjusting Copying Options
Shifting the Image
In some cases, you may want to change the placement of the image on the copy page.
To change image placement:
1. On the control panel, press the Copy button.
2. In the menu, select Margin Shift, and then press the OK button.
3. To increase the margin on the long edge of the copy:
a. Select Long Edge, and then press the OK button.
b. Select a number from 0 through 2.0 inches (in 0.1 inch increments) or from 0 through
50 mm (in 1 mm increments), and then press the OK button.
4. To increase the margin on the short edge of the copy:
a. Select Short Edge, and then press the OK button.
b. Select a number from 0 through 2.0 inches (in 0.1 inch increments) or from 0 through
50 mm (in 1 mm increments), and then press the OK button.
When you select margin shift options, a page icon with arrows indicating the direction that the
image shifts appears on the right side of the control panel display.
Note: The factory default is Off (long edge margin of 0 and short edge margin of 0).
Phaser® 8510/8560MFP Multifunction Product
4-15
Adjusting Copying Options
Output Adjustments
You can change the following output adjustment settings:
■
■
■
Collating Copies
When you make several copies of a multi-page document, you can collate the output. For
example, if you are making three single-sided copies of a six-page document, the copies are
printed in this order when you select collated:
1, 2, 3, 4, 5, 6, 1, 2, 3, 4, 5, 6, 1, 2, 3, 4, 5, 6
If you select uncollated, the copies are printed in this order:
1, 1, 1, 2, 2, 2, 3, 3, 3, 4, 4, 4, 5, 5, 5, 6, 6, 6
To select a collating option:
1. On the control panel, press the Copy button.
2. Select Collate, and then press the OK button.
3. Select On, Off, or Auto, and then press the OK button.
Note: The factory default is Auto.
Making Copy Documents with Covers
You can print the first and/or last pages of your copy job on paper from a diffent tray. That tray
could contain colored paper or card stock.
To select the type of covers and the tray to use for the cover paper:
1. On the control panel, press the Copy button.
2. Select Covers, and then press the OK button.
3. Select one of the following options, and then press the OK button.
■
■
■
■
Off: Prints all pages of your copy job on the same paper.
Front: Prints the first page of your copy job on paper from another tray.
Back: Prints the last page of your copy job on paper from another tray.
Front & Back: Prints the first and last pages of your copy job on paper from another
tray.
4. Select a tray to use for the cover pages, and then press the OK button.
When you select cover pages, the right side of the control panel screen displays a cover
page icon.
Note: The factory default is Off.
Phaser® 8510/8560MFP Multifunction Product
4-16
Adjusting Copying Options
Using Blank Separation Pages
When you create copies on transparencies or other special media, you can insert blank
separation pages between each copy.
To turn on blank separation pages:
1. Select the tray that contains the media you want to use for the copies.
2. On the control panel, press the Copy button.
3. Select Blank Separators, and then press the OK button.
4. Select On to insert a blank separation page between every page of the copy job. The Off
option does not insert separation pages between your copies.
5. Select the tray to use for the blank separators, and then press the OK button.
Note: The factory default is Off.
Phaser® 8510/8560MFP Multifunction Product
4-17
Adjusting Copying Options
Advanced Copying
You can change the following advanced copying options:
■
■
Copying Books
When copying a book, magazine, or pamphlet, you can copy both the left and right pages as a
separate image or you can copy only the left or right page.
Note: You must use the document glass to make copies from books, magazines, or pamphlets.
1. On the control panel, press the Copy button.
2. Select Book Copy, and then press the OK button.
3. Select one of the following options, and then press the OK button.
■
■
■
■
Off: Copies an open book as one image.
Both Pages: Copies the left and the right pages of an open book as two images.
Left Page Only: Copies only the left page of an open book.
Right Page Only: Copies only the right page of an open book.
When you select Book Copy, Gutter Erase is displayed with the appropriate icon.
4. Select one of the following measurements for the gutter (the distance between the left and
right pages), and then press the OK button:
■
A value from 0.0 to 2.0 inches (in 0.1 inch increments).
■
A value from 0 to 50 mm (in 1 mm increments).
Note: The factory default is Off.
Phaser® 8510/8560MFP Multifunction Product
4-18
Adjusting Copying Options
Creating Booklets
You can copy two document pages onto each side of a sheet of paper in the correct order so
that you can fold the copy pages into a booklet. The size of the images are reduced
proportionally to fit on the copy pages. You can combine this feature with the Book Copy
option to reproduce bound documents.
To select booklet copies:
1. On the control panel, press the Copy button.
2. Select Create Booklet, and then press the OK button.
3. Select one of the following options, and then press the OK button.
■
■
■
Off: Does not create a booklet.
1-Sided Original: Creates a booklet from 1-sided originals.
2-Sided Original: Creates a booklet from 2-sided originals.
When you select a booklet option, the right side of the control panel screen displays a booklet
icon. When you create a booklet, the output is automatically collated and set to 2-sided with no
blank separators.
The system does not print the copies until it has scanned all of the originals.
Note: The factory default is Off.
Phaser® 8510/8560MFP Multifunction Product
4-19
Managing Copy Functions
Managing Copy Functions
This section includes:
■
■
Setting the Print Job Interrupt Option
Print and fax jobs are normally interrupted when users make copies. Printing or faxing
continues while the system scans the originals. When the copies are ready to print, the print or
fax job pauses, the copies print, and then the print or fax job resumes.
Set the print interrupt option at the control panel.
1. On the control panel, press the System button.
2. Select General Setup, and then press the OK button.
3. Select System Controls, and then press the OK button.
4. Select Print Job Interrupt, and then press the OK button.
5. Select one of the following options, and then press the OK button:
■
On: Interrupts print jobs when you make copies.
■
Off: Allows print jobs to finish before printing copies.
Note: The factory default is On.
Using a Color Copy Password
You can set a password to limit access to the color copy function. The system prompts users to
enter the password when they press the Color Mode button to select color copies.
Use the control panel to enable, disable, or change the color copy password.
1. On the control panel, press the Copy button.
2. Select Color Copy Password, and then press the OK button.
3. Select one of the following options, and then press the OK button:
■
■
■
Enable Password: Sets a color copy password. At the prompt, use the numeric
keypad to enter a 4-digit password.
Disable Password: Allows color copies without a password. At the prompt, use the
numeric keypad to enter the current color copy password.
Change Password: Changes the existing color copy password. At the prompt, use the
numeric keypad to enter the current color copy password, press the OK button, and
then enter a new 4-digit password.
Note: The Disable and Change Password options are only available when a password has
already been enabled. The Enable Password option disappears once you have set a password.
Phaser® 8510/8560MFP Multifunction Product
4-20
Scanning
This chapter includes:
■
■
■
■
■
■
■
■
See also:
Using the Scanner (Windows) tutorial at www.xerox.com/office/8510_8560support
Using the Scanner (Macintosh) tutorial at www.xerox.com/office/8510_8560support
Note: Some of the features described in this chapter may not be available on your system
configuration.
Phaser® 8510/8560MFP Multifunction Product
5-1
Overview
Overview
The scanning procedure used with the Phaser 8510/8560MFP product differs from that of
desktop scanners. Because the product is normally connected to a network rather than directly
to a single computer, you select a destination for the scanned image at the
Phaser 8510/8560MFP product.
Phaser 8560MFP products: You can store scanned images on the Phaser 8560MFP product’s
hard drive in either the Public Folder or a private folder. You can also scan images directly to
your computer where they can be placed in folders, attached to email, or imported into
applications.
Phaser 8510MFP products: You can scan images directly to your computer where they can
be placed in folders, attached to email, or imported into applications.
Note: Print, copy, and fax jobs can print while you are scanning originals or retrieving files
from the Phaser 8560MFP product hard drive.
Installing the Scan Driver
If you plan to import scanned images directly into an application (such as Photoshop or Word),
or scan images directly to your computer, you must install the Xerox scan driver.
Xerox provides scan drivers for the Windows and Macintosh operating systems along with the
printer drivers on the Software and Documentation CD-ROM that came with your system.
To install the scan driver from the Software and Documentation CD-ROM:
1. Insert the CD-ROM into your computer’s CD-ROM drive.
Note: For Windows operating systems, if the installer does not launch, click Start, click
Run, and then type: <CD drive>:\INSTALL.EXE in the Run window.
2. Select your desired language from the list.
3. Click the Install Drivers link.
4. Click the Install Printer and Scan Drivers link or the Install Scan Drivers link, and then
follow the onscreen instructions to install the drivers.
Phaser® 8510/8560MFP Multifunction Product
5-2
Basic Scanning
Basic Scanning
This section includes:
■
■
■
Note: For additional scanning information, print the Scanning Guide. On the control panel,
press the Scan button, select Scanning Guide, and then press the OK button to print the
guide.
Follow the steps below for your Phaser 8510/8560MFP product to scan images at the control
panel. To clear the settings from the previous job, press the Clear All button.
8560-045
8560-044
Document Feeder
Document Glass
Insert originals faceup with the top of the page
entering the feeder first. Adjust the paper
guides so they fit against the originals.
Lift the document feeder or the document glass
cover, and then place the original facedown on
the back, left corner of the document glass.
Phaser® 8510/8560MFP Multifunction Product
5-3
Basic Scanning
Scanning Originals at the Phaser 8510MFP Product
Phaser 8510MFP products select a user name as the destination when scanning originals at the
control panel. Your user name is the name that identifies your computer on a network.
Identifying Your User Name
To identify your user name:
■
If your user name is a company-assigned name, it could be your employee identification,
or another name that may contain letters, numbers, or a combination of both, for example,
XX09431 or jsmith.
■
If you do not have a company-assigned user name, your user name is the name you or
someone else has given your computer. To locate your computer’s name:
■
Windows: Click Start, click Settings, click Control Panel, and then click System.
Select the Computer Name tab on the System Properties screen. The computer’s
name is displayed in the Full computer name field.
■
Macintosh: Open System Preferences from the dock, and then click Sharing in the
Internet and Network area of the screen. The computer’s name is displayed in the
Computer Name field.
Scanning Originals to Your User Name
To scan originals to your user name at the control panel:
1. Press the Scan button, select Scan To, and then press the OK button.
User names are listed alphabetically. If there are more than 10 entries, the names are
placed in alphabetic subgroups.
2. Select the alphabetic subgroup for your user name, and then press the OK button.
3. Select your user name, and then press the OK button.
4. If prompted, enter your four-digit password, and then press the OK button.
5. Select a template to use for this scan job, and then press the OK button. If you have not set
up a template, select Default. The image is scanned using the current control panel
settings.
6. Change the scan options on the control panel, if desired.
7. Press the Start button. The image is scanned to your computer.
8. When you finish scanning, press the Clear All button. This prevents the next person who
uses the system from scanning files to or deleting files from your user name.
9. Return to your computer, and view or retrieve your scanned images using the Xerox Scan
Utility.
See also:
Phaser® 8510/8560MFP Multifunction Product
5-4
Basic Scanning
Scanning Originals at the Phaser 8560MFP Product
Select one of three destinations for images when scanning originals at the
Phaser 8560MFP product’s control panel: Public Folder, private folder, or user name.
Note: Printing can continue while you are scanning originals at the system.
Scanning to the Public Folder
To scan originals to the Public Folder at the control panel:
1. Press the Scan button, select Scan To, and then press the OK button.
2. Select Public Folder, and then press the OK button.
3. Change the scan options on the control panel, if desired.
4. Press the Start button. The image is stored in the Public Folder on the product’s hard
drive.
5. Return to your computer and retrieve the images using CentreWare IS.
See also:
Scanning to a Private Folder
To scan originals to a private folder at the control panel:
1. Press the Scan button, select Scan To, and then press the OK button.
2. Select <private folder>.
Private folders are listed alphabetically below Public Folder. If there are more than
10 entries, the names are placed in alphabetic subgroups.
3. Select the alphabetic subgroup for your private folder, and then press the OK button.
4. Select your private folder, and then press the OK button.
5. If prompted, enter your four-digit password, and then press the OK button.
6. Change the scan options on the control panel, if desired.
7. Press the Start button. The image is stored in a private folder on the product’s hard drive.
8. When you finish scanning, press the Clear All button. This prevents the next person who
uses the product from scanning files to or deleting files from that location.
9. Return to your computer and retrieve the images using CentreWare IS.
See also:
Phaser® 8510/8560MFP Multifunction Product
5-5
Basic Scanning
Scanning to Your User Name
Your user name is the name that identifies your computer on a network.
Identifying Your User Name
To identify your user name:
■
If your user name is a company-assigned name, it could be your employee identification,
or another name that may contain letters, numbers, or a combination of both, for example,
XX09431 or jsmith.
■
If you do not have a company-assigned user name, your user name is the name you or
someone else has given your computer. To locate your computer’s name:
■
Windows users: Click Start, click Control Panel, and then click System. Select the
Computer Name tab on the System Properties screen. The computer’s name is
displayed in the Full computer name field.
■
Macintosh users: Open System Preferences from the dock, and then click Sharing in
the Internet and Network area of the screen. The computer’s name is displayed in the
Computer Name field.
Scanning Originals to Your User Name
To scan originals to a user name at the control panel:
1. Press the Scan button, select Scan To, and then press the OK button.
2. Select a <user’s name>, and then press the OK button.
User names are listed alphabetically below Public Folder. If there are more than
10 entries, the names are placed in alphabetic subgroups.
3. Select the alphabetic subgroup for your user name, and then press the OK button.
4. Select your user name, and then press the OK button.
5. If prompted, enter your four-digit password, and then press the OK button.
6. Select a template to use for this scan job, and then press the OK button. If you have not set
up a template, select Default. The image is scanned using the current control panel
settings.
7. Change the scan options on the control panel, if desired.
8. Press the Start button. The image is sent to a special folder on the hard drive of the user’s
computer.
9. When you finish scanning, press the Clear All button. This prevents the next person who
uses the system from scanning files to or deleting files from that location.
10. Return to your computer and retrieve the images using the Xerox Scan Utility.
See also:
Phaser® 8510/8560MFP Multifunction Product
5-6
Basic Scanning
Using Walk-Up Scanning
With the Xerox Scan Utility, you can scan documents to your computer from any Xerox
multifunction system that has Walk-Up scanning capability. You do not need to install the
specific scan drivers for each system.
To perform Walk-Up scanning on the Phaser 8510/8560MFP product:
1. Access the Xerox Scan Utility on your computer:
■
Windows: Right-click the Xerox Scan Utility icon on the taskbar, and then select
Xerox Scan Utility. If the icon does not appear in the taskbar, click Start, select
Programs, select Xerox Office Printing, select Scanning, and then select Xerox
Scan Utility.
■
Macintosh: Click the Xerox Scan Utility icon in the dock.
2. Select the Walk-Up Scanning tab.
3. Click the Start Walk-Up Scanning button.
4. Follow the instructions in the Walk-Up Scanning dialog box to scan the document at the
system:
a. Place the document facedown on the system’s document glass or faceup in the
document feeder.
b. On the control panel, press the Scan button.
c. Select Scan To, and then press the OK button.
d. Select your user name, and then press the OK button.
e. If prompted, enter your four-digit numeric password, and then press the OK button.
f. Select a template from the list displayed. If you have not set up a template, select
Default. The image is scanned using default settings.
g. If desired, change the scan options on the control panel.
h. Press the Start button.
5. At your computer, click the Finished button in the Xerox Scan Utility’s Walk-Up
Scanning dialog box, and then view or retrieve images on the Scan to Email or Copy to
Folder tab.
See also:
Phaser® 8510/8560MFP Multifunction Product
5-7
Retrieving Scanned Images
Retrieving Scanned Images
This section includes:
■
■
■
The method you use to view and retrieve images depends on how the system is connected to
your computer, the destination you choose for the scanned image, and the operating system, as
displayed in the following table.
Windows
2000
Macintosh
OS X,
Unix
XP,
Server
2003
Version
10.2 or
Higher
Method
98 SE
OS 9.x
Using CentreWare IS*
Using the Xerox Scan Utility
Importing into another
= Available with a TCP/IP network connection.
= Available with a USB connection.
* = Only available on Phaser 8560MFP products.
Note: Using a method other than CentreWare IS requires installation of the scan driver from
the Software and Documentation CD-ROM.
Phaser® 8510/8560MFP Multifunction Product
5-8
Retrieving Scanned Images
Using CentreWare IS to Retrieve Images
If your Phaser 8560MFP product is connected to a network, use CentreWare IS to view,
retrieve, or delete images scanned from the Public Folder or from a private folder on the
product’s hard drive.
Note: The Public Folder and private folders are only available on Phaser 8560MFP products.
To retrieve a scanned image using CentreWare IS:
1. Launch your web browser.
2. Enter your system’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).
3. Click the Scans button to view the Scans tab.
4. To retrieve images from the Public Folder:
a. Select Public Folder on the left sidebar.
b. Click the thumbnail of the image you want to retrieve.
c. Select the desired file format from the Retrieve As drop-down list next to the image.
d. Click the Go button.
e. Follow the prompts to save the image to the desired location on your computer
(Windows), or save the image from the application in which it opened (Macintosh).
5. To retrieve images from a private folder:
a. Select Private Folders on the left sidebar.
b. Select the name of the private folder in the list displayed.
c. If prompted, enter your four-digit password, and then click the OK button.
d. Click the thumbnail of the image you want to retrieve.
e. Select the desired file format from the Retrieve As drop-down list next to the image.
f. Click the Go button.
g. Follow the onscreen prompts to save the image to the desired location on your
computer (Windows), or save the image from the application in which it opened
(Macintosh).
Phaser® 8510/8560MFP Multifunction Product
5-9
Retrieving Scanned Images
Using the Xerox Scan Utility to Retrieve Images
Use the Scan to Email or Copy to Folder tabs in the Xerox Scan Utility to view and retrieve
images scanned to your computer from a Phaser 8510/8560MFP product. You can save the
images in a specific folder or include the images as attachments in email messages.
Scan to Email Tab
When sending scanned images as attachments to email, you can use an email profile that has
been saved with specific settings, or you can attach scanned images to an email and select new
settings without using a saved profile.
Using an Email Profile When Sending Scanned Images as Attachments
To send scanned images as attachments in an email using an email profile:
1. Access the Xerox Scan Utility on your computer:
■
Windows: Right-click the Xerox Scan Utility icon on the taskbar, and then select
Xerox Scan Utility. If the icon does not appear in the taskbar, click Start, select
Programs, select Xerox Office Printing, select Scanning, and then select Xerox
Scan Utility.
■
Macintosh: Click the Xerox Scan Utility icon in the dock.
2. Select the Scan to Email tab.
3. Select one or more images you want to send in an email.
4. Select the profile you want to use from the Email Profiles drop-down list.
The fields for Attachment Base Name, To, CC, Subject, and Message display
information that applies to the saved profile.
5. If desired, enter a different name in the Base Attachment Name field and select new
email settings. The Xerox Scan Utility adds the scan date and time information for each
image to the end of the file name.
Note: For example, if you scan an image at 10:15:07
AM
on April 27, 2007, select PDF as
the file name extension, and then enter the new file name report in the Base Attachment
Name field, the actual file name becomes: report_2007-04-27_10.15.07.pdf.
6. Click the Copy to Email button to open your email application. The selected images are
attached to the email.
7. If desired, make additional changes to the email message, and then send the email.
See also:
Phaser® 8510/8560MFP Multifunction Product
5-10
Retrieving Scanned Images
Selecting New Email Settings When Sending Scanned Images as Attachments
To send scanned images as attachments in an email without using a profile:
1. Access the Xerox Scan Utility on your computer:
■
Windows: Right-click the Xerox Scan Utility icon on the taskbar, and then select
Xerox Scan Utility. If the icon does not appear in the taskbar, click Start, select
Programs, select Xerox Office Printing, select Scanning, and then select Xerox
Scan Utility.
■
Macintosh: Click the Xerox Scan Utility icon in the dock.
2. Select the Scan to Email tab.
3. Select one or more images you want to send in an email.
4. Enter a name in the Base Attachment Name field. The Xerox Scan Utility adds the scan
date and time information for each image to the end of the file name.
Note: For example, if you scan an image at 10:15:07
AM
on April 27, 2007, select PDF as
the file name extension, and then enter the new file name report in the Base Attachment
Name field, the actual file name becomes: report_2007-04-27_10.15.07.pdf.
5. Enter the appropriate email information in the To, CC, Subject, and Message fields.
6. Click the Copy to Email button to open your email application. The selected images are
attached to the email.
7. If desired, make additional changes to the email message, and then send the email.
See also:
Phaser® 8510/8560MFP Multifunction Product
5-11
Retrieving Scanned Images
Copy to Folder Tab
When copying scanned images to a folder, you can use a folder profile that has been saved
with specific settings, or you can send scanned images to a folder and select new settings
without using a saved profile.
Using a Folder Profile When Copying Scanned Images to a Folder
You can create a folder profile to save folder information that you frequently use. To copy
scanned images to a folder using a folder profile:
1. Access the Xerox Scan Utility on your computer:
■
Windows: Right-click the Xerox Scan Utility icon on the taskbar, and then select
Xerox Scan Utility. If the icon does not appear in the taskbar, click Start, select
Programs, select Xerox Office Printing, select Scanning, and then select Xerox
Scan Utility.
■
Macintosh: Click the Xerox Scan Utility icon in the dock.
2. Select the Copy to Folder tab.
3. Select one or more images you want to copy to a folder.
4. Select the profile you want to use from the list displayed in the Folder Profiles field
drop-down list.
5. If desired, enter a different name in the Base File Name field and select a new folder
location. The Xerox Scan Utility adds the scan date and time information for each image
to the end of the file name.
Note: For example, if you scan an image at 10:15:07
AM
on April 27, 2007, select PDF as
the file extension, and enter the new file name report in the Base File Name field, the
actual file name becomes: report_2007-04-27_10.15.07.pdf.
6. Click the Copy to Folder button to copy the selected images to the folder.
See also:
Phaser® 8510/8560MFP Multifunction Product
5-12
Retrieving Scanned Images
Selecting New Folder Settings When Copying Scanned Images to a Folder
To copy scanned images to a folder without using a profile:
1. Access the Xerox Scan Utility on your computer:
■
Windows: Right-click the Xerox Scan Utility icon on the taskbar, and then select
Xerox Scan Utility. If the icon does not appear in the taskbar, click Start, select
Programs, select Xerox Office Printing, select Scanning, and then select Xerox
Scan Utility.
■
Macintosh: Click the Xerox Scan Utility icon in the dock.
2. Select the Copy to Folder tab.
3. Select one or more images you want to copy to a folder.
4. Enter a name for the image in the Base File Name field. The Xerox Scan Utility adds the
scan date and time information for each image to the end of the file name.
Note: For example, if you scan an image at 10:15:07
AM
on April 27, 2007, select PDF as
the file name extension, and enter the new file name report in the Base File Name field,
the actual file name becomes: report_2007-04-27_10.15.07.pdf.
5. Enter the folder path where you want to save the file in the Save To field, or click the
Browse button to locate the folder.
6. Click the Copy to Folder button to copy the selected images to the folder.
See also:
Phaser® 8510/8560MFP Multifunction Product
5-13
Retrieving Scanned Images
Importing Images into an Application
You can import images scanned to your computer from a Phaser 8560MFP product or a
Phaser 8510MFP product into Windows or Macintosh applications on your computer.
Importing Scanned Images into a Windows Application (TWAIN)
To import images into an application for Windows 2000, Windows XP, and
Windows Server 2003:
1. Open the file in which you want to place the image.
2. Select the application’s menu item to acquire the image. For example, if you are using
Word to place an image in a document:
a. Select Insert.
b. Select Picture.
c. Select From Scanner or Camera.
d. Select the scanner, and then click the Custom Insert button.
The window displays thumbnails of the images in the folder. The date and time that the
image was scanned appears below each thumbnail.
■
If you move your mouse over the thumbnail, a pop-up message displays information
including the resolution and size of the image file.
■
If you recently scanned an image and do not see it displayed, click the Refresh button.
3. Select the image you want to import. Some applications allow you to import multiple
images:
■
To select more than one image, hold down the Ctrl key on your keyboard as you select
each image.
■
To import all of the images in the folder, select the Edit menu, and then select Select
All.
4. Click the Retrieve button. A copy of the image is transferred to the location in your
application. If you want to delete the images you selected, click the Delete button.
Note: For more information, click the Help menu to view online help.
Phaser® 8510/8560MFP Multifunction Product
5-14
Retrieving Scanned Images
Using the WIA Image Manager in a Windows Application
You can import images that you scanned from the product to your computer into an application
using the WIA Image Manager on Windows XP and Windows Server 2003.
To import scanned images into an application:
1. Open the file in which you want to place the image.
2. Select the application’s menu item to acquire the image. For example, if you are using
Microsoft Word to place an image in a document:
a. Select Insert.
b. Select Picture.
c. Select From Scanner or Camera.
d. Select the scanner, and then click the OK button.
3. In the Get Pictures from WIA Xerox Phaser 8510MFP (or Phaser 8560MFP) window,
open the folder to view thumbnails of the images. The filename appears below each
thumbnail.
4. To see details of an image file:
a. Select the image.
b. Click View picture information. The Properties dialog box displays information
about the file size and the date and time that the image was scanned.
c. Click the OK button to close the dialog box.
5. Select the image you want to import. Some applications enable you to import multiple
images:
■
To select more than one image, hold down the Ctrl key on your keyboard as you select
each image.
■
To import all of the images in the folder, select the Edit menu, and then select Select
All.
6. Click the Get Pictures button.
A copy of the image is transferred to the location selected in your application.
Note: If you want to delete the images you selected, click the Delete button.
Phaser® 8510/8560MFP Multifunction Product
5-15
Retrieving Scanned Images
Using the Xerox Scan Utility in a Macintosh OS X Application (TWAIN)
To import images into an application:
1. Open the file in which you want to place the image.
2. Select the application’s menu item to acquire the image. For example, if you are using
Word to place an image in a document:
a. Select Insert.
b. Select Picture.
c. Select From Scanner or Camera.
d. Select the scanner, and then click the Acquire button.
The Scan to Email and Copy to Folder tabs on the Xerox Scan Utility display thumbnails
of the images. Information about each image, including the template used, resolution, size
of the image file, and the profile name and settings appears to the right of the thumbnail.
3. Select one or more images to import. Some applications allow you to select multiple
images:
■
To select more than one image, hold down the Command button on your keyboard as
you select each image.
■
To import all the images in a folder, click the Select All check box.
4. Click the Import button. A copy of the image is transferred to the location selected in your
application. If you want to delete the images you selected, click the Delete button.
Note: For more information, click the Help button.
Phaser® 8510/8560MFP Multifunction Product
5-16
Scanning Options
Scanning Options
This section includes:
■
■
■
■
■
■
See also:
Setting the Scan Resolution
You may want to change the scan resolution depending on the way you plan to use the scanned
image. Scan resolution affects both the size and image quality of the scanned image file. The
higher the scan resolution, the larger the file size.
To select the scan resolution:
1. On the control panel, press the Scan button.
2. Select Scan Resolution, and then press the OK button.
3. Select one of the following options, and then press the OK button.
■
■
■
100x100: Produces the lowest resolution and smallest file size.
200x200: Produces low resolution and a small file size.
300x300: Produces medium resolution and a medium file size.
■
400x400: Produces high resolution and a large file size. (Not available on
Phaser 8510MFP products.)
■
600x600: Produces the highest resolution and largest file size. (Not available on
Phaser 8510MFP products.)
Phaser® 8510/8560MFP Multifunction Product
5-17
Scanning Options
Automatically Suppressing Background Variations
When you are using originals printed on thin paper, text or images printed on one side of the
paper can sometimes be seen on the other side of the paper. To prevent this from happening in
your scanned document, and to improve the quality for two-sided scanned pages, use the Auto
Suppression setting on the control panel. This setting minimizes the sensitivity of the scanner
to variations in the light background colors.
To turn on/off automatic suppression:
1. On the control panel, press the Scan button.
2. Select Auto Suppression, and then press the OK button.
3. Select either On or Off, and then press the OK button.
Note: The factory default is Off.
Setting the Color Mode
You can scan an image in color or in black and white. Selecting black and white significantly
reduces the file size of the scanned images. An image scanned in color will have a larger file
size than the same image scanned in black and white.
Press the Color Mode button on the control panel to change the selection.
Reduce
Enlarge
2 Sided Lighten
Darken
Output
Quality
Document
Type
Color
Mode
8560-046
Phaser® 8510/8560MFP Multifunction Product
5-18
Scanning Options
Setting 1-Sided or 2-Sided Originals
Note: If your system does not have a document feeder, you can manually perform 2-sided
scanning from the document glass.
When you use the document feeder to scan 2-sided originals, select a 2-sided option to scan
both sides of the paper to produce a multi-page scanned image file.
Press the 2-Sided button on the control panel to change the selection to:
■
■
1 to 1: Scans just one side of the originals. (Factory default value)
2 to 1: Scans both sides of the originals.
Reduce
Enlarge
2 Sided Lighten
Darken
Output
Quality
Document
Type
Color
Mode
8560-047
Note: Automatic 2-sided scanning is not available on the Phaser 8510MFP/N system.
Phaser® 8510/8560MFP Multifunction Product
5-19
Scanning Options
Setting the Document Type
You can optimize the appearance of the scanned output according to the type of information
contained in the original.
Press the Document Type button on the control panel to change the selection to:
■
■
■
■
Photo: Optimizes for photograph prints.
Graphics: Optimizes for constant-colored areas.
Mixed: Optimizes for magazines and newspapers.
Text: Optimizes for black and white or colored text.
Reduce
Enlarge
2 Sided Lighten
Darken
Output
Quality
Document
Type
Color
Mode
8560-049
Phaser® 8510/8560MFP Multifunction Product
5-20
Scanning Options
Setting the Original Size
To specify the size of the original:
1. On the control panel, press the Scan button.
2. Select Original Size, and then press the OK button.
3. Select one of the following options, and then press the OK button:
■
■
■
Automatic
■
Document Glass: Each original is prescanned to determine the size for each page
in the scan job. Each scanned image is placed in a separate file.
■
Document Feeder: Each original is scanned at 8.5 inches wide by the length of
paper that feeds through the document feeder to determine the size for each page
in the scan job. Each scanned image is placed in a separate file.
Automatic (1st Page)
■
Document Glass: The first original is prescanned to determine the size for all
pages in the scan job. All scanned images are placed in one file.
■
Document Feeder: The first original is scanned at 8.5 inches wide by the length
of paper that feeds through the document feeder to determine the size for all pages
in the scan job. All scanned images are placed in one file.
<paper sizes>: Select a specific paper size to determine the area to be scanned. All
scanned images are placed in one file.
Note: The factory default is Automatic (1st Page).
Phaser® 8510/8560MFP Multifunction Product
5-21
Managing Scan Templates
Managing Scan Templates
This section includes:
■
■
■
You can create scan templates that contain specific settings, such as file type, resolution, and
original size. You can choose to retain thumbnail images in the Xerox Scan Utility, or you can
select a folder destination, so that when images are scanned, they are automatically copied into
a designated folder.
Note: If you do not create a template, the system generates default file names for scanned
images using the date and time the image was scanned and the application extension. The
filename format is yyyy-mm-dd_hh.mm.ss.xxx.
To set or change the system’s date and time, use the control panel or CentreWare IS.
See also:
about changing system settings
Phaser® 8510/8560MFP Multifunction Product
5-22
Managing Scan Templates
Creating a Template with an Image View Setting
To create a new template or edit an existing template with the option to retain thumbnail
images in the Scan to Email or Copy to Folder tabs:
1. Access the Xerox Scan Utility on your computer:
■
Windows: Right-click the Xerox Scan Utility icon on the taskbar, and then select
Xerox Scan Utility. If the icon does not appear in the taskbar, click Start, select
Programs, select Xerox Office Printing, select Scanning, and then select Xerox
Scan Utility.
■
Macintosh: Click the Xerox Scan Utility icon in the dock.
2. Select the Scan Settings tab, and then select the settings you want to use with the
template: Color, Black and White, Original Size, Resolution, Original Type, File
Format, and Sides to Scan.
3. Select the Preview image in Xerox Scan Utility option to view the scanned image in both
the Scan to Email or Copy to Folder tabs. From these tabs you can select the appropriate
folder or email profile settings to use with your scanned images.
4. Select one of the following options:
■
To create a new template for the settings you selected: Enter the name for the new
template in the Saved Templates Settings field.
■
To edit an existing template with the settings you selected: Select a template from the
list displayed in the Saved Templates Settings drop-down list.
5. Click the Save button to save the settings for the new or revised template.
Phaser® 8510/8560MFP Multifunction Product
5-23
Managing Scan Templates
Creating a Template to Scan Images Directly to a Folder
To create a template that places scanned images in a specific folder destination:
1. Access the Xerox Scan Utility on your computer:
■
Windows: Right-click the Xerox Scan Utility icon on the taskbar, and then select
Xerox Scan Utility. If the icon does not appear in the taskbar, click Start, select
Programs, select Xerox Office Printing, select Scanning, and then select Xerox
Scan Utility.
■
Macintosh: Click the Xerox Scan Utility icon in the dock.
2. Select the Scan Settings tab, and then select the settings you want to use with the
template: Color, Black and White, Original Size, Resolution, Original Type, File
Format, and Sides to Scan.
3. Select the Send image directly to folder option to send the scanned images directly to a
designated folder without first viewing the images. Enter information in the following
fields:
a. To create a unique file name for one or more of the scanned images in the thumbnail
view, select the images, and then enter a file name in the Base File Name field. The
images display the filename with the date and time each image was scanned added to
the name.
b. Enter the folder path where you want to save the file in the Save To field, or click the
Browse button to locate the folder.
c. Select one of the following options:
■
Leave the Save a copy in Xerox Scan Utility option checked. This enables
thumbnail views of the scanned images to remain in the Copy to Folder or Scan
to Email tabs. This is the default setting.
■
Remove the check mark in the Save a copy in Xerox Scan Utility option. This
deletes thumbnail views of the scanned images.
4. Select one of the following options:
■
To create a new template for the settings you selected: Enter the name for the new
template in the Saved Templates Settings field.
■
To edit an existing template with the settings you selected: Select a template from the
list displayed in the Saved Templates Settings drop-down list.
5. Click the Save button to save the settings for the new or revised template.
See also:
Phaser® 8510/8560MFP Multifunction Product
5-24
Managing Scan Templates
Creating Unique Image File Names
When each image is scanned, it is saved with a default file name indicating the date and time
the image was scanned. The file name displays the format yyyy-mm-day_hh.mm.ss.xxx
representing year-month-date_hour.minute.second.file type extension.
For example, the filename 2007-07-01_13-45-15.pdf indicates that the image was scanned on
July 1, 2007, at 1:45:15
PM
and is a PDF file.
When you assign a new name to scanned images, the images display the new name with the
date and time each image was scanned added to the name. See the following two examples:
■
If you enter the name report as the new name for an image that was scanned at 1:45:15
PM
on July 1, 2007, the new image name appears as: report_2007-07-01_13-45-15.xxx.
■
If you enter the name report for several images that were scanned at varying times on
July 1, 2007, the new names become: report_2007-07-01_13-45-15.xxx,
report_2007-07-01_13-45-25.xxx, and report_2007-07-01_13-47-32.xxx. The date and
time information is unique for all scanned images.
Deleting Templates
To delete a template:
1. Access the Xerox Scan Utility on your computer:
■
Windows: Right-click the Xerox Scan Utility icon on the taskbar, and then select
Xerox Scan Utility. If the icon does not appear in the taskbar, click Start, select
Programs, select Xerox Office Printing, select Scanning, and then select Xerox
Scan Utility.
■
Macintosh: Click the Xerox Scan Utility icon in the dock.
2. Select the Scan Settings tab.
3. Select the template you want to delete in the Saved Template Settings drop-down list.
4. Click the Delete button.
5. When prompted, confirm that you want to delete the file.
Phaser® 8510/8560MFP Multifunction Product
5-25
Managing Folder and Email Profiles
Managing Folder and Email Profiles
This section includes:
■
■
■
■
With the Xerox Scan Utility, you can create profiles to be reused when sending scanned
images as email attachments or when copying scanned images to specific folders. Profiles
eliminate the need for re-entering the same email or folder destination information.
Phaser® 8510/8560MFP Multifunction Product
5-26
Managing Folder and Email Profiles
Creating or Editing Email Profiles
To create or revise an email profile:
1. Access the Xerox Scan Utility on your computer:
■
Windows: Right-click the Xerox Scan Utility icon on the taskbar, and then select
Xerox Scan Utility. If the icon does not appear in the taskbar, click Start, select
Programs, select Xerox Office Printing, select Scanning, and then select Xerox
Scan Utility.
■
Macintosh: Click the Xerox Scan Utility icon in the dock.
2. Select the Scan to Email tab.
3. Select one of the following options:
■
To create a new profile: Enter the name for the new profile in the Email Profiles field.
■
To edit an existing profile: Select a profile from the list displayed in the Email
Profiles drop-down list.
4. To create a unique name for one or more of the scanned images in the thumbnail view:
a. Select the images, and then enter a file name in the Base Attachment Name field.
b. Enter the appropriate information in the To, CC, Subject, and Message fields.
5. Click the Save button to save the settings for the new or revised profile.
Note: When you enter a new file name for images in the Base Attachment Name field, and the
profile is saved, the new file name displays the name you entered and the unique date and time
each image was scanned.
See also:
Phaser® 8510/8560MFP Multifunction Product
5-27
Managing Folder and Email Profiles
Deleting Email Profiles
To delete an email profile:
1. Access the Xerox Scan Utility on your computer:
■
Windows: Right-click the Xerox Scan Utility icon on the taskbar, and then select
Xerox Scan Utility. If the icon does not appear in the taskbar, click Start, select
Programs, select Xerox Office Printing, select Scanning, and then select Xerox
Scan Utility.
■
Macintosh: Click the Xerox Scan Utility icon in the dock.
2. Select the Scan to Email tab.
3. Select the profile you want to delete in the Email Profiles drop-down list.
4. Click the Delete button.
5. When prompted, confirm that you want to delete the profile
Phaser® 8510/8560MFP Multifunction Product
5-28
Managing Folder and Email Profiles
Creating or Editing Folder Profiles
To create or revise a folder profile:
1. Access the Xerox Scan Utility on your computer:
■
Windows: Right-click the Xerox Scan Utility icon on the taskbar, and then select
Xerox Scan Utility. If the icon does not appear in the taskbar, click Start, select
Programs, select Xerox Office Printing, select Scanning, and then select Xerox
Scan Utility.
■
Macintosh: Click the Xerox Scan Utility icon in the dock.
2. Select the Copy to Folder tab.
3. Select one of the following options:
■
To create a new profile: Enter the name for the new profile in the Folder Profiles field.
■
To edit an existing profile: Select a profile from the list displayed in the Folder
Profiles drop-down list.
4. To create a unique name for one or more of the scanned images in the thumbnail view:
a. Select the images, and then enter a file name in the Base File Name field.
b. Enter the folder path where you want to save the file in the Save To field, or click the
Browse button to locate the folder.
5. Click the Save button to save the settings for a new or revised profile.
Note: When you enter a new file name for images in the Base File Name field, and the profile
is saved, the new file name displays the name you entered and the unique date and time each
image was scanned.
See also:
Phaser® 8510/8560MFP Multifunction Product
5-29
Managing Folder and Email Profiles
Deleting Folder Profiles
To delete a folder profile:
1. Access the Xerox Scan Utility on your computer:
■
Windows: Right-click the Xerox Scan Utility icon on the taskbar, and then select
Xerox Scan Utility. If the icon does not appear in the taskbar, click Start, select
Programs, select Xerox Office Printing, select Scanning, and then select Xerox
Scan Utility.
■
Macintosh: Click the Xerox Scan Utility icon in the dock.
2. Select the Copy to Folder tab.
3. Select the profile you want to delete in the Folder Profiles drop-down list.
4. Click the Delete button.
5. When prompted, confirm that you want to delete the profile.
Phaser® 8510/8560MFP Multifunction Product
5-30
Managing Files and Scanning Policies
Managing Files and Scanning Policies
This section includes:
■
■
■
■
■
Deleting Image Files from the System
You can delete image files on the Phaser 8560MFP product that no longer need to be stored on
the product’s hard drive. Deleting unnecessary images allows space for new images.
When you press the Scan button on the control panel, the <%> Full display indicates how
much hard drive space has been used to store scanned images. If a new scanned image would
exceed the available space on the hard drive, the control panel displays an error message
indicating that the hard drive is full. Scanning cannot continue until some files are deleted to
create enough space.
Note: The size of scanned image files varies based on the scan resolution and color options
selected.
To save space on the hard drive, periodically delete scanned images that are no longer needed.
You can delete files using:
■
■
Control panel
CentreWare IS
Phaser® 8510/8560MFP Multifunction Product
5-31
Managing Files and Scanning Policies
Using the Control Panel
To remove all scan files from the Public Folder:
1. On the control panel, press the Scan button.
2. Select Scan To, and then press the OK button.
3. Select Public Folder, and then press the OK button.
4. Select Clear Folder, and then press the OK button.
5. When prompted to remove all scan files from this folder, select Yes, and then press the
OK button.
Using CentreWare IS
To remove one or more scan files from the Public Folder or a private folder:
1. Launch your web browser.
2. Enter your system’s IP address in the browser’s Address field: (http://xxx.xxx.xxx.xxx).
3. Click the Scans button to view the Scans tab.
4. To delete scanned images from the Public Folder:
a. Select Administrative on the left sidebar.
b. Click Folder Cleanup.
c. If prompted, enter a four-digit password, and then press the OK button.
d. Select options from the items displayed.
e. Click Save Changes when you are finished.
5. To delete scanned images from a private folder:
a. Select Private Folders on the left sidebar.
b. Click the name of the private folder in the list displayed.
c. If prompted, enter a four-digit password, and then press the OK button.
■
If you want to delete all image files in a folder, click the Delete All button.
■
If you want to delete a specific file, click the Delete button to the right of the file.
Note: For more information, click the Help button to view online help.
Phaser® 8510/8560MFP Multifunction Product
5-32
Managing Files and Scanning Policies
Deleting Image Files from the Xerox Scan Utility
Scanned images displayed in the Xerox Scan Utility are stored on your computer’s hard drive.
To delete scanned images that are no longer needed from the Xerox Scan Utility:
1. Access the Xerox Scan Utility on your computer:
■
Windows: Right-click the Xerox Scan Utility icon on the taskbar, and then select
Xerox Scan Utility. If the icon does not appear in the taskbar, click Start, select
Programs, select Xerox Office Printing, select Scanning, and then select Xerox
Scan Utility.
■
Macintosh: Click the Xerox Scan Utility icon in the dock.
2. Select the Scan to Email or Copy to Folder tab.
3. Select the images you want to delete.
4. Click the Delete Scanned Image button.
Adding a Password for Scanning to Your Computer
To require a password when scanning to your computer, access the Security Settings tab on
the Xerox Scan Utility to specify a numeric, four-digit password.
To create a password using the Xerox Scan Utility:
1. Access the Xerox Scan Utility on your computer:
■
Windows: Right-click the Xerox Scan Utility icon on the taskbar, and then select
Xerox Scan Utility. If the icon does not appear in the taskbar, click Start, select
Programs, select Xerox Office Printing, select Scanning, and then select Xerox
Scan Utility.
■
Macintosh: Click the Xerox Scan Utility icon in the dock.
2. Select the Security Settings tab.
3. Select the Require password for scanning to this computer box.
4. Enter the same four-digit numeric password in the Enter Numeric Password and
Confirm Numeric Password boxes.
5. Click the Save Password button.
6. Click the Close button to exit the Xerox Scan Utility.
Phaser® 8510/8560MFP Multifunction Product
5-33
Managing Files and Scanning Policies
Creating a Private Folder
You can create a private folder on the Phaser 8560MFP product’s hard drive for your scanned
images. You can also protect your private folder with a password to prevent others from
viewing or retrieving your scanned images.
To create a private folder on the system’s hard drive using CentreWare IS:
1. Launch your web browser.
2. Enter your system’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).
3. Click the Scans button to view the Scans tab.
4. Under Private Folders on the left side of the screen, click Create Folder.
5. In the Create Folder window, enter the name for the private folder. The name can be a
maximum of 10 alphanumeric characters.
Note: If you want to protect your private folder with a password, type the same four-digit
numeric password in both the Numeric Password and Confirm Numeric Password
fields.
6. Click the Save Changes button.
Controlling Scanning Policies
Administrators can control the scanning policies, including requirements for passwords, when
setting up private folders.
1. Launch your web browser.
2. Enter your system’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).
3. Click the Scans button to view the Scans tab.
4. Under Administrative on the left side of the screen, click General, and then enter your
password (if prompted).
5. Make desired changes to the scan policy settings.
Note: For more information, click the Help button to view online help.
Phaser® 8510/8560MFP Multifunction Product
5-34
Calibrating the Scanner
Calibrating the Scanner
This section includes:
■
■
■
Perform the scanner calibration procedure if your scanner, document feeder, or document
cover is replaced. Scanner calibration adjusts the output quality of the front and back pages of
2-sided originals in relation to each other. This procedure should not be performed as part
of normal system operation.
Calibrate the scanner using the Scanner Calibration page
that came with your replacement scanner, document feeder,
or document cover. After you begin the calibration
procedure at the control panel, calibrate the scanner using a
two-step process:
■
The first step scans the calibration page from the
document glass. Follow the steps in the Document
Glass section. (For systems without a document feeder,
only use the steps in this section to calibrate the
scanner.)
■
The second step scans the calibration page through the
document feeder. Follow the steps in the Document
Feeder section.
Starting the Calibration Procedure
1. On the control panel, press the System button.
2. Select Information, and then press the OK button.
3. Select Troubleshooting, and then press the OK button.
4. Select Service Tools, and then press the OK button.
5. Select Calibrate Scanner, and then press the OK button. Continue with the Document
Glass steps.
Phaser® 8510/8560MFP Multifunction Product
5-35
Calibrating the Scanner
Calibrating the Scanner at the Document Glass
To calibrate the scanner at the document glass:
1. Place the Scanner Calibration page on the document glass, with the top edge of the page
toward the left.
Note: Make sure the calibration page is aligned correctly. If the page is misaligned, the
calibration procedure will fail.
2. Close the document feeder.
3. On the control panel, select Document Glass Step, and then press the OK button to scan
the calibration page.
4. Wait for the scan to be completed, and then select one of the following options:
■
If the control panel indicates Success, press the OK button, and then go to Step 5.
■
If the control panel indicates Failure, press the OK button, and then repeat Steps 1–4.
5. Remove the Scanner Calibration page from the document glass.
■
If you have a document feeder, continue with the steps in the Document Feeder
section.
■
If you have a document glass cover, you have completed scanner calibration.
Phaser® 8510/8560MFP Multifunction Product
5-36
Calibrating the Scanner
Calibrating the Scanner at the Document Feeder
To calibrate the scanner at the document feeder:
1. Place the Scanner Calibration page in the document feeder, so that the top edge of the
page enters the feeder first. Adjust the paper guides to fit against the page.
LTR/LGL
Note: Make sure the Scanner Calibration page is aligned correctly and the paper guides
are adjusted to fit against the paper. If the page is misaligned, the calibration procedure
will fail.
2. On the control panel, select Document Feeder Step, and then press the OK button to
scan the calibration page.
3. Wait for the scan to be completed, and then select one of the following options:
■
If the control panel indicates Success, press the OK button. The calibration
procedure is complete.
■
If the control panel indicates Failure, press the OK button, and then repeat Steps 1–3.
Note: For more information about calibrating the scanner, see the Knowledge Base at
Phaser® 8510/8560MFP Multifunction Product
5-37
Faxing
This chapter includes:
■
■
■
■
■
■
See also:
Using the Fax tutorial at www.xerox.com/office/8510_8560support
Note: Some of the features described in this chapter may not be available on your system
configuration.
Phaser® 8510/8560MFP Multifunction Product
6-1
Basic Faxing
Basic Faxing
This section includes:
■
■
Note: For additional faxing information, print the Faxing Guide. On the control panel, press
the Fax button, select Faxing Guide, and then press the OK button to print the guide.
Sending a Fax from the System
To quickly send a fax from the system to a single recipient using factory defaults:
1. Select one of the following methods:
■
■
Document Glass: Place the first page of the document you are faxing facedown on
the document glass with the top of the page toward the left side of the system.
Document Feeder: Remove any staples and paper clips from pages and insert them
faceup in the document feeder with the top of the page entering the document feeder
first.
2. On the control panel, press the Fax button.
3. Using the alphanumeric keypad, enter the fax telephone number, and then press the
Start button.
4. If you use the document feeder, the system scans the pages and transmits the fax. If you
use the document glass, the system scans the first page and then prompts you to Scan
Another Fax? Select one of the following options:
■
If you want to scan another fax page, select Yes, and then press the OK button.
Remove the first scanned fax page, place the next page on the document glass, and
then press the Start button.
■
If you have no other pages to fax, select No, and then press the OK button; the
system transmits the fax.
Note: To print a confirmation page displaying the fax transmission status, turn on the
transmission report option.
See also:
Phaser® 8510/8560MFP Multifunction Product
6-2
Basic Faxing
Sending a Fax from Your Computer
You can send a fax to the system from an application on your Windows or Macintosh
computer.
Windows Applications
To send a fax from a Windows 2000, Windows XP, or Windows Server 2003 application:
1. Access the application’s Print dialog box, select your Phaser 8510/8560MFP product, and
then click the Properties button to open the printer driver.
2. On the Output Options tab, select Fax from the Walk-Up Features drop-down list, and
then click the Fax Setup button.
3. Add the recipients to the Fax Recipient List. For more information, click the Help button
to view the online help.
Note: If you want to change fax options, such as the fax resolution or the send time, make
the changes on the Fax Options tab.
4. Click the OK button to save the fax settings for this job.
5. Click the OK button to save the printer driver settings.
6. Print the job.
7. When the Fax Confirmation dialog box appears, click the OK button to send the fax job
to the recipients in the list.
Phaser® 8510/8560MFP Multifunction Product
6-3
Basic Faxing
Macintosh Applications
To send a fax from a Macintosh OS X, version 10.3 and higher application:
1. Access the application’s Print dialog box.
2. Select your Phaser 8510/8560MFP product in the Printer drop-down list.
3. Select Fax from the Job Type drop-down list, and then click the Lan Fax Setup button.
4. Click the Fax Recipients button and then select one of the following options:
■
Add Fax Recipients: Select this option to access the Add Fax Recipient screen. Add
information in the Name and Fax Number fields. Adding information in the
remaining fields is optional. Click the OK button.
■
Add From Address Book: Select this option to access the Add From Address Book
screen. Select items from the list displayed, and then click the Add button.
5. To make additional changes:
■
Click the Fax Options button to make selections for the fax send speed, fax
resolution, send time, fax dialing options, and cover sheet options, and then click the
OK button.
■
Click the Preferences button to select prompt options, and then click the OK button.
6. Click the Print button.
Phaser® 8510/8560MFP Multifunction Product
6-4
Adding Individual and Group Speed Dial Entries
Adding Individual and Group Speed Dial Entries
This section includes:
■
■
■
■
You can create and save fax information for individuals or groups to whom you often send
faxes. This saves time so that you can quickly select saved names and numbers without having
to re-enter them each time you want to send a fax.
Use the control panel keypad to enter individual and group names and individual fax numbers.
1. Press the Pause button to enter
pauses, represented by commas, in
phone numbers.
1
,
2. Press each alphanumeric key several
times to cycle through letters when
entering individual or group names and
numbers when entering fax numbers.
Speed
Dial
Send
List
Delay
Send
Pause
A B C 2
2
3. Press the * key several times to cycle
through characters that can be used
when entering names or numbers.
4. Press the # key several times to cycle
through characters that can be used
when entering names or numbers.
#
= : ( ) , ! / *
8560-137
4
3
Phaser® 8510/8560MFP Multifunction Product
6-5
Adding Individual and Group Speed Dial Entries
Adding an Individual
Set up and save individual names and fax numbers to easily access them when you want to
send a fax.
Using the Control Panel
To add an individual speed dial entry:
1. On the control panel, press the Speed Dial button.
2. Select Individual, and then press the OK button. The Individual screen appears. If names
and numbers have been previously entered, they are displayed.
3. Select a blank number in the list displayed, and then press the OK button.
4. Using the alphanumeric keypad:
a. Enter a name in the Individual Name screen, and then press the OK button.
b. Enter a fax phone number in the Fax Number screen, and then press the OK button.
5. Select a fax transmission speed from the list displayed on the Starting Rate screen, and
then press the OK button.
6. Select one of the following options:
■
If you want to add more names and fax numbers, repeat Steps 2 through 5.
■
If you are finished adding individual names, press the Back button until you return to
the main Fax menu screen.
See also:
Phaser® 8510/8560MFP Multifunction Product
6-6
Adding Individual and Group Speed Dial Entries
Using CentreWare IS
To add an individual speed dial entry:
1. Launch your web browser.
2. Enter your system’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).
3. Select the Properties tab, and then click Individual Directory in the Fax Settings folder.
4. Select one of the following options:
a. Import: Click the Import option in the Individual Directory field, and then browse
to select an individual’s information stored on your computer’s hard drive. Follow the
onscreen prompts, and then click the Import button.
b. Add: Click the Add option in the Individual Directory field to manually enter the
following individual information:
■
No: Select a number from the drop-down field. This determines where the
individual will appear in the list.
■
■
■
Name: Enter the individual’s name.
Phone Number: Enter the individual’s fax number.
Starting Rate: Select a transmission rate from the drop-down field.
5. Click the Save Changes button.
Phaser® 8510/8560MFP Multifunction Product
6-7
Adding Individual and Group Speed Dial Entries
Adding a Group
Set up and save group names to easily access them when you want to send a fax to a group.
Groups can include both individual and group entries once they have been set up.
Note: Individual entries must be set up before groups can be defined.
Using the Control Panel
Use the control panel to add or remove individuals or groups from the speed dial group.
Setting Up a Group
To set up a group:
1. On the control panel, press the Speed Dial button.
2. Select Group, and then press the OK button.
3. Select a blank number in the list displayed, and then press the OK button.
4. Using the alphanumeric keypad, enter a group name, and then press the OK button.
5. To add individuals to this group:
a. Select Add Individual, and then press the OK button. This option appears when one
or more individuals can be added to this group.
b. Select an individual from the list displayed, and then press the OK button.
c. Repeat the above steps to continue adding individuals to the group.
6. To add a group to this group:
a. Select Add Group, and then press the OK button. This option appears when one or
more groups can be added to this group.
b. Select a group from the list displayed, and then press the OK button.
c. Repeat the above steps to continue adding groups to the group.
7. When you have finished adding individuals and other groups, select Done, and then press
the OK button.
Phaser® 8510/8560MFP Multifunction Product
6-8
Adding Individual and Group Speed Dial Entries
Removing an Entry from a Group
To remove an entry:
1. On the control panel, press the Speed Dial button.
2. Select Group, and then press the OK button.
3. Select the group you want to change from the list displayed, and then press the OK button.
4. To remove an individual from this group:
a. Select Remove Individual, and then press the OK button. This option appears when
there are one or more individuals in this group.
b. Select an individual from the list displayed, and then press the OK button.
c. Repeat the above steps to continue removing individuals from the group.
5. To remove a group from this group:
a. Select Remove Group, and then press the OK button. This option appears when there
are one or more groups in this group.
b. Select a group from the list displayed, and then press the OK button
c. Repeat the above steps to continue removing groups from the group.
6. When you have finished removing individuals and other groups, select Done, and then
press the OK button.
See also:
Phaser® 8510/8560MFP Multifunction Product
6-9
Adding Individual and Group Speed Dial Entries
Using CentreWare IS
To add a group speed dial entry:
1. Launch your web browser.
2. Enter your system’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).
3. Select the Properties tab, and then click Group Directory in the Fax Settings folder.
4. Click the Add button and then enter the appropriate information in the following fields:
■
Group No.: Select a number from the drop-down field. This determines where the
group appears in the list.
■
Group Name: Enter the group’s name.
5. Click the Next button.
6. Select members to add to the group from the Select New Members list. To select a
member, click in the box next to the member’s name to insert a check mark.
7. When you are finished adding members to the group, click the Add to Group button.
Editing or Deleting an Individual Speed Dial Entry
To revise or remove individual names and fax numbers:
1. On the control panel, press the Speed Dial button.
2. Select Individual, and then press the OK button.
3. Select a name from the list displayed on the Individual screen, and then press the
OK button.
4. Select one of the following options, and then press the OK button:
■
■
■
Use As Destination: Returns you to the main fax screen. The selected individual’s
name and fax number is displayed in the Fax To field.
Make Changes: Edits the existing values for this individual. You can change the
individual’s name, fax number, or starting rate.
Remove It: Removes the individual from the speed dial directory.
5. To revise or remove the individual name and fax number information, follow the onscreen
prompts.
Phaser® 8510/8560MFP Multifunction Product
6-10
Adding Individual and Group Speed Dial Entries
Editing or Deleting a Group Speed Dial Entry
To revise or remove groups:
1. On the control panel, press the Speed Dial button.
2. Select Group, and then press the OK button.
3. Select a group name in the list displayed, and then press the OK button.
4. Select one of the following options:
■
Use As Destination: Returns you to the main fax screen. The selected group is
displayed in the Fax To field.
■
Make Changes: Edits the existing values for this group. You can change the group
name or edit the group components, such as adding or removing an individual or
group entry.
■
Remove It: Removes the group from the speed dial directory.
5. To revise or remove the group information, follow the onscreen prompts.
6. Press the Back button until you are returned to the main Fax menu screen.
Phaser® 8510/8560MFP Multifunction Product
6-11
Faxing Multiple Recipients Using Send List
Faxing Multiple Recipients Using Send List
This section includes:
■
■
Setting Up a Send List of Fax Recipients
You can select one or more recipients when sending a fax. The Send List fax feature enables
you to create a list of recipients that includes fax numbers, individuals, and groups.
Creating a List of Recipients for Sending a Fax
To create a send list of fax numbers, individuals, and/or groups:
1. On the control panel, press the Send List button.
2. Select one of the following options, and then press the OK button:
a. Add Fax Number
■
■
■
Select Add Fax Number.
Using the alphanumeric keypad, enter a fax number.
Press the OK button.
b. Add Individual (This option appears only if you have saved an entry in the individual
directory.)
■
■
■
Select Add Individual.
Select an individual from the list displayed.
Press the OK button.
c. Add Group (This option appears only if you have saved an entry in the group
directory.)
■
■
■
Select Add Group.
Select a group from the list displayed.
Press the OK button.
3. Repeat Step 2 to enter additional fax numbers, individuals, or groups to the send list.
4. Select Done, and then press the OK button when you are finished adding entries.
5. If desired, select other control panel options, and then press the Start button.
See also:
Phaser® 8510/8560MFP Multifunction Product
6-12
Faxing Multiple Recipients Using Send List
Viewing or Editing the Send List
Before sending a fax, you may want to verify or edit the list of recipients you selected for the
fax. To do this:
1. On the control panel, press the Send List button.
2. Select View/Edit Send List, and then press the OK button. A list appears displaying the
fax numbers, individuals, or groups you have selected to receive the fax you are sending.
3. To delete an entry from the Send List:
a. Select an entry from the list displayed, and then press the OK button.
b. Select Delete, and then press the OK button. This option removes the item selected
and returns you to the Send List. The deleted number, individual or group is no longer
displayed as a recipient for the fax you are sending.
Note: Select Do Not Delete if you do not want to remove the number, individual or group
from the Send List. Selecting this option returns you to the Send List. No changes are
made to the list of recipients for the fax you are sending.
4. If desired, select other control panel options, and then press the Start button to send the
fax.
Phaser® 8510/8560MFP Multifunction Product
6-13
Selecting Fax Options
Selecting Fax Options
This section includes:
■
■
■
■
■
■
Setting the Fax Destination
To set the destination for the current fax:
1. On the control panel, press the Fax button.
2. Select Fax To, and then press the OK button.
3. Select one of the following options, and then press the OK button:
■
Fax Number: Enables you to enter a fax number or individual or group speed dial
directory number using the alphanumeric keypad.
■
Individual: Enter the number assigned to the individual in the individual
directory, and then press the Start button.
■
Group: Press the # button, enter the number assigned to the group in the group
directory, and then press the Start button.
■
■
Speed Dial: Enables you to select an individual or group entry.
Send List: Enables you to send the fax to a list of selected recipients.
Note: Press any key on the alphanumeric keypad to view the Fax Number item.
See also:
Phaser® 8510/8560MFP Multifunction Product
6-14
Selecting Fax Options
Setting the Fax Resolution
To set the fax resolution:
1. On the control panel, press the Fax button.
2. Select Resolution, and then press the OK button.
3. Select an option from the list displayed, and then press the OK button.
Note: The factory default is Fine.
Selecting the Original Size
To select the size of the original for the fax:
1. On the control panel, press the Fax button.
2. Select Original Size, and then press the OK button.
3. Select one of the following options, and then press the OK button:
■
■
Automatic
■
Document Glass: Each original is prescanned to determine the size for each page.
■
Document Feeder: Each original is scanned at 8.5 inches wide by the length of
paper that feeds through the document feeder to determine the size for each page.
<paper sizes>: Select a specific paper size from the list displayed.
Note: The factory default is Automatic.
Selecting Auto Suppression
When you are using originals printed on thin paper, images printed on one side of the paper
can sometimes be seen on the other side of the paper.
To prevent this from happening in your fax document, select the Auto Suppression setting on
the control panel:
1. On the control panel, press the Fax button.
2. Select Auto Suppression, and then press the OK button.
3. Select On, and then press the OK button.
Note: The factory default is Off.
Phaser® 8510/8560MFP Multifunction Product
6-15
Selecting Fax Options
Selecting the Starting Rate
Select the highest starting rate unless the fax destination for the fax you are sending has special
requirements.
To select the transmission speed for a fax:
1. On the control panel, press the Fax button.
2. Select Starting Rate, and then press the OK button.
3. Select an option from the list displayed, and then press the OK button.
Note: The factory default is 33.6 kbps (Super G3) for Phaser 8560MFP products and
14.4 kbps for Phaser 8510MFP products.
Delay Sending a Fax
To send a fax at a specified time (within 24 hours):
1. On the control panel, press the Delayed Send button.
2. Select Send later, and then press the OK button.
3. Select the time to send the fax:
■
Hour to send: Select a number from 0 to 23, and the press the OK button.
■
Minute to send: Select a number from 0 to 59, and then press the OK button.
4. Select one of the following options on the Time to send screen:
■
Select OK to accept the delayed send time.
■
Select Change to change the delayed send time. Follow the prompts to revise the
delayed send time.
5. If desired, select other control panel options, and then press the Start button. The fax is
scanned and saved to be sent at the time you specified.
Phaser® 8510/8560MFP Multifunction Product
6-16
Managing Fax Functions
Managing Fax Functions
This section includes:
■
■
■
■
■
■
■
■
Printing a Transmission Report
Set a default option for printing a fax transmission report, and then turn on/off printing the
transmission report for each job.
To select a default option for printing a fax transmission report:
1. On the control panel, press the System button.
2. Select Job Defaults Setup, and then press the OK button.
3. Select Fax Defaults Setup, and then press the OK button.
4. Select Fax Send Setup, and then press the OK button.
5. Select Transmission Report, and then press the OK button.
6. Select one of the following options, and then press the OK button:
■
■
■
Always: A transmission report is always printed.
Never: A transmission report is never printed.
Error Only: A transmission report is only printed when an error occurs with the fax
transmission.
Note: The factory default is Error Only.
To turn on/off printing a transmission report for a specific fax job:
1. On the control panel, press the Fax button.
2. Select Transmission Report, and then press the OK button.
3. Select one of the following options, and then press the OK button.
■
On: Select this option to print a transmission report. This option overrides the Never
or Error Only options in Step 6 above.
■
Off: Select this option to prevent printing a transmission report unless there is an error,
and the default set in Step 6 above is Error Only.
Phaser® 8510/8560MFP Multifunction Product
6-17
Managing Fax Functions
Enabling or Disabling Secure Faxes
Additional security may be set for receiving faxes. When the Secure Fax option is enabled, a
password is required before faxes can be printed or removed.
To enable or disable a Secure Receive fax:
1. On the control panel, press the System button.
2. Select Job Defaults Setup, and then press the OK button.
3. Select Fax Defaults Setup, and then press the OK button.
4. Select Fax Receive Setup, and then press the OK button.
5. Select Secure Receive, and then press the OK button.
6. Select one of the following options, and then press the OK button:
■
Off: This option turns off the secure fax receive option if it is on. Follow the onscreen
prompts to enter a four-digit numeric password.
■
On: This option turns on the secure fax receive option if it is off. Follow the onscreen
prompts to enter a numeric password.
7. If you want to change your password, select Change Secure Receive Password, and
then press the OK button. Follow the onscreen prompts to enter the current password and
then enter the new password you want to use.
Phaser® 8510/8560MFP Multifunction Product
6-18
Managing Fax Functions
Printing or Clearing Secure Faxes
If the Secure Fax option is enabled, you must enter your numeric password to print or clear a
received fax:
Using the Control Panel
To print or clear all secure faxes:
1. On the control panel, press the Fax button.
2. Select one of the following options, follow the onscreen prompts, and then press the
OK button:
■
Print Secure Faxes: You can print and delete all received faxes after you enter your
numeric password.
■
Clear Secure Faxes: You can clear all received faxes after you enter your numeric
password.
3. When prompted, enter your four-digit password, and then press the OK button.
Using CentreWare IS
To print or clear a secure fax:
1. Launch your web browser.
2. Enter your system’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).
3. Select the Jobs tab, and then click Clear Fax Received Jobs.
4. Click the Clear Fax Received Jobs button to remove all received faxes.
5. When prompted, enter your four-digit password, and then press the OK button.
Phaser® 8510/8560MFP Multifunction Product
6-19
Managing Fax Functions
Clear Pending Faxes
You can view the faxes waiting to be sent. If needed, you can clear one or more faxes.
Using the Control Panel
To clear pending faxes:
1. On the control panel, press the Fax button.
2. Select Clear Pending Faxes, and then press the OK button.
3. Select Pending Jobs Report, and then press the OK button. The Pending Jobs Report
prints.
4. Select one of the following options, and then press the OK button:
■
Clear All: Deletes all fax jobs waiting to be sent.
■
Clear One: Enter the job number from the Pending Jobs report for the fax you want to
remove.
Using CentreWare IS
To clear pending faxes:
1. Launch your web browser.
2. Enter your system’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).
3. Select the Jobs tab, and then click Clear Fax Pending Jobs.
4. Select one of the following options:
■
Clear All Pending Fax Jobs: Deletes all fax jobs waiting to be sent.
■
Clear One Pending Fax Job: In the Job ID from the Pending Jobs Report field,
enter the job number from the Pending Jobs report for the fax you want to remove.
5. Click the Clear Fax Job(s) button to remove the faxes you selected.
Phaser® 8510/8560MFP Multifunction Product
6-20
Managing Fax Functions
Enabling or Disabling Junk Fax Prevention
Junk fax prevention allows you to turn off/on printing faxes received from phone numbers in
the individual speed dial directory.
Using the Control Panel
To turn off/on the junk fax prevention option:
1. On the control panel, press the System button.
2. Select Job Defaults Setup, and then press the OK button.
3. Select Fax Defaults Setup, and then press the OK button.
4. Select Fax Receive Setup, and then press the OK button.
5. Select Junk Fax Prevention, and then press the OK button.
6. Select one of the following options, and then press the OK button:
■
Off: This option turns off the junk fax prevention option if it is on. Selecting Off
enables printing faxes from phone numbers in the individual speed dial directory.
■
On: This option turns on the junk fax prevention option if it is off. Selecting On
prevents printing faxes from phone numbers in the individual speed dial directory.
Using CentreWare IS
To turn off/on the junk fax prevention option:
1. Launch your web browser.
2. Enter your system’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).
3. Select the Properties tab, click to expand the Fax Settings folder, and then click Defaults.
4. In the Fax Receive Setup section, select an option in the Junk Fax Prevention field:
■
Off: This option turns off the junk fax prevention option if it is on. Selecting Off
enables printing faxes from phone numbers in the individual speed dial directory.
■
On: This option turns on the junk fax prevention option if it is off. Selecting On
prevents printing faxes from phone numbers in the individual speed dial directory.
5. When you are finished making your selection, click the Save Changes button.
Phaser® 8510/8560MFP Multifunction Product
6-21
Managing Fax Functions
Printing Fax Reports
Several fax reports are available to provide information about faxing activities, directories, and
pending jobs. The Activity Report provides information about completed fax jobs. The Dial
Directory Report and the Group Directory Report display information about fax numbers,
individual, or group recipients. The Pending Jobs Report provides a list of faxes waiting to be
sent.
Using the Control Panel
To print a fax report:
1. On the control panel, press the Fax button.
2. Select Fax Reports, and then press the OK button.
3. Select one of the following reports, and then press the OK button to print the report:
■
■
■
■
Activity Report
Dial Directory Report
Group Directory Report
Pending Jobs Report
See also:
Using CentreWare IS
To print a fax report:
1. Launch your web browser.
2. Enter your system’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).
3. Select the Support tab, and then click Print Fax Reports. The Print Fax Reports screen
appears displaying five report options:
■
■
■
■
■
Activity Report
Dial Directory Report
Group Directory Report
Pending Jobs Report
Protocol Monitor Report
4. Select the report you want to print, and then click the large button on the bottom of the
screen.
Phaser® 8510/8560MFP Multifunction Product
6-22
Managing Fax Functions
Inserting Pauses in Fax Numbers
Some fax numbers require one or more pauses during the dialing sequence.
To insert pauses in a fax number:
1. On the control panel, press the Fax button.
2. Select Fax To, and then press the OK button.
3. When entering a fax number using the alphanumeric keypad, press the Pause button to
insert a pause (represented by a comma) in the fax number where appropriate.
4. Press the Start button to send the fax.
Changing the Pause Setting
To change the pause setting:
1. On the control panel, press the System button.
2. Select Troubleshooting, and then press the OK button.
3. Select Fax Problems, and then press the OK button.
4. Select Dial Delay, and then press the OK button.
5. Follow the onscreen prompts to select a new time setting for pause entries, and then press
the OK button.
Note: The factory default is three seconds.
Phaser® 8510/8560MFP Multifunction Product
6-23
Managing Fax Functions
Changing Default Settings
Select one of the following methods to change the default settings for the system’s fax
function.
Using the Control Panel
To change default settings:
1. On the control panel, press the System button.
2. Select Job Defaults Setup, and then press the OK button.
3. Select Fax Defaults Setup, and then press the OK button.
4. Select one of the following options, and then press the OK button:
■
■
■
Fax Send Setup: View or change settings for each item listed in the Fax Send Setup
menu, and then press the OK button.
Fax Receive Setup: View or change settings for each item listed in the Fax Receive
Setup menu, and then press the OK button.
Fax Configuration: View or change settings for each item listed in the Fax
Configuration menu, and then press the OK button.
Using CentreWare IS
To change default settings:
1. Launch your web browser.
2. Enter your system’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).
3. Select the Properties tab, click to expand the Fax Settings folder, and then click Defaults.
4. If desired, change the settings in these options for your fax job:
■
■
■
Fax Configuration
Fax Send Setup
Fax Receive Setup
5. When you are finished making changes, click the Save Changes button.
Phaser® 8510/8560MFP Multifunction Product
6-24
Solving Fax Problems
Solving Fax Problems
This section includes:
■
■
■
Configuring the Modem
To adjust modem settings:
1. On the control panel, press the System button.
2. Select Troubleshooting, and then press the OK button.
3. Select Fax Problems, and then press the OK button.
4. Select Modem Configuration, and then press the OK button.
5. Select one or more of the following options, and then press the OK button:
■
■
■
Dial Pause: Sets the duration of each pause entered in a fax number when sending a
fax.
Dial Delay: Sets the delay between hearing the dial tone and the sound of the fax
number being dialed.
Max Compression: Sets the highest compression method used for both incoming and
outgoing faxes.
Printing the Protocol Monitoring Report
The Protocol Monitoring Report provides information about the previous fax job as an aid in
determining fax protocol problems.
To print the report:
1. On the control panel, press the System button.
2. Select Troubleshooting, and then press the OK button.
3. Select Fax Problems, and then press the OK button.
4. Select Protocol Monitor Report, and then press the OK button to print the report.
Phaser® 8510/8560MFP Multifunction Product
6-25
Solving Fax Problems
Resetting Fax Options to the Factory Default
When you reset fax settings, all settings are returned to factory default values. Any incoming
or outgoing faxes are cancelled or deleted.
Note: Speed Dial entries and the Country and Line ID settings are not affected when you
select the Reset Fax option.
To reset fax options to factory default settings:
1. On the control panel, press the System button.
2. Select Troubleshooting, and then press the OK button.
3. Select Fax Problems, and then press the OK button.
4. Select Reset Fax, and then press the OK button.
5. Select Reset Fax Now, and then press the OK button.
Phaser® 8510/8560MFP Multifunction Product
6-26
Controlling the Quality of Your Prints
Controlling the Quality of Your Prints
This chapter includes:
■
■
The print-quality mode and TekColor correction directly control the quality of your prints. The
print-quality mode and paper type directly control the print speed. You can change these
settings in the printer driver or on the control panel.
Note: Driver settings override the control panel settings.
See also:
Selecting a Print-Quality Mode
Print-quality modes available with the Phaser 8510/8560MFP product include:
■
■
Fast Color, Enhanced (All products)
Standard, High-Resolution/Photo (Phaser 8560MFP products only)
Print-Quality Mode
Fast Color
Type of Print Job
Fastest full-color mode, useful for many images and previewing your
work. Rapidly produces review documents; useful for rush jobs. not
recommended for documents containing small text, fine detail, or large
areas of bright solid fill.
Standard
General-purpose mode for full-color printing. Produces crisp, bright
prints at high speed. Recommended for vibrant, saturated color prints.
Enhanced
Best mode for business presentations. Produces superior text resolution
and very smooth light colors. This mode takes longer to process and
print than Standard or Fast Color.
High-Resolution/Photo
Highest-quality mode for color prints. Provides the best detail and
smoothness for photographic images. Produces highest-quality color
prints, with the best text resolution and smoothest light colors. This
mode takes longer to process and print than the other modes.
Phaser® 8510/8560MFP Multifunction Product
7-2
Controlling the Quality of Your Prints
To select the print-quality mode in a supported driver:
Operating System
Windows 98 SE
Steps
1. Select the Setup tab.
2. Select a print-quality mode.
Windows 2000,
1. Select the Paper/Quality tab.
Windows XP, or
Windows Server 2003
2. Select a print-quality mode.
Mac OS 9.x
1. In the Print dialog box, select General.
2. Select Print Quality from the drop-down list.
3. Select the desired mode for Quality.
Mac OS X, version
10.2 and higher
1. In the Print dialog box, select Image Quality from the drop-down list.
2. Select a print-quality mode from the Print Quality drop-down list.
Phaser® 8510/8560MFP Multifunction Product
7-3
Controlling the Quality of Your Prints
Adjusting Color
The TekColor correction options provide simulations of different color devices. Automatic is
the default correction for general image processing. See the following table to determine what
option you want to use.
TekColor Correction
Automatic
Description
Applies the best color correction to each graphic
element: text, artwork, and photographs.
Office Color
sRGB Display
sRGB Vivid
Approximates the colors on a CRT computer display.
Produces brighter, more saturated colors than sRGB
Display.
LCD Display
Approximates the colors on a LCD computer display.
Matches Specifications for Web Offset Publications.
Matches FOGRA glossy paper specification.
Approximates U.S. commercial press target.
Press Match
SWOP Press
Euroscale Press
Commercial Press
SNAP Press
Matches Specifications for Newsprint Advertising
Production.
ISO Coated
Matches FOGRA 27L specification.
Matches FOGRA 29L specification.
ISO Uncoated
None
Applies no color correction. Use with other color
management tools, such as ICC (International Color
®
Consortium) profiles, ColorSync, or the PANTONE
Color Chart for your printer.
Black and White
Converts all colors to shades of gray.
See also:
information and ICC profiles
Phaser® 8510/8560MFP Multifunction Product
7-4
Controlling the Quality of Your Prints
To select the color correction in a supported driver:
Operating System
Steps
Windows 98 SE,
Windows 2000,
Windows XP, or
Windows Server 2003
1. Select the TekColor tab.
2. Select the desired color correction. Some of the color corrections are
grouped under Office Color or Press Match.
Mac OS 9.x
1. In the Print dialog box, select General.
2. Select TekColor from the drop-down list.
3. Select the desired color correction for Color.
Mac OS X, version
10.2 and higher
1. In the Print dialog box, select Image Quality from the drop-down list.
2. Select the desired color correction from the Color Correction drop-
down list.
Phaser® 8510/8560MFP Multifunction Product
7-5
Solving Print-Quality Problems
Solving Print-Quality Problems
This section includes:
■
■
■
■
■
Smudges or Smears
Problem
Smudges or smears appear on the page.
Solution
To prevent smudges or smears from appearing on the page:
1. Verify that the paper you are using is the correct type for the system and is properly loaded
in the tray. For information on support paper types and weights, print the Paper Tips page.
a. On the control panel, press the System button.
b. Select Information, and then press the OK button.
c. Select Information Pages, and then press the OK button.
d. Select Paper Tips Page, and then press the OK button.
2. If the problem continues, run cleaning pages through the system:
a. On the control panel, press the System button.
b. Select Troubleshooting, and then press the OK button.
c. Select Print Quality Problems, and then press the OK button.
d. Select Remove Print Smears, and then press the OK button. The system cleans the
ink from the rollers by running several sheets of paper through the system. Repeat
Step 2 up to three times if the smears continue to appear.
Phaser® 8510/8560MFP Multifunction Product
7-6
Solving Print-Quality Problems
3. If the problem continues:
a. Open the door on the side of the system and remove the maintenance kit.
b. Wipe the plastic wiper blade with a lint-free cloth.
c. Replace the maintenance kit and close the door.
Note: Smudges or smears may appear if you print on side two of pre-printed paper, but do not
select 2nds Side as the paper type. Select the 2nd Side option on the control panel and in the
printer driver.
See also:
Phaser® 8510/8560MFP Multifunction Product
7-7
Solving Print-Quality Problems
Random Light Stripes
Problem
Light stripes appear randomly on the test page when one or more color bars is missing.
Light Stripes Test
Solution
To prevent random light strips from appear on the page:
1. On the control panel, press the System button.
2. Select Troubleshooting, and then press the OK button.
3. Select Print Quality Problems, and then press the OK button.
4. Select Eliminate Light Stripes, and then press the OK button.
a. Select Basic, and then press the OK button. Repeat this procedure up to two times to
eliminate light stripes.
b. If the problem continues, select Advanced, and then press the OK button. Follow the
control panel prompts to select the missing jet’s color and number. See the Light
Stripes Test page to determine the color and jet number.
5. If light stripes continue to appear:
a. Turn off the system for at least four hours.
b. Turn on the system and, if necessary, repeat the Basic procedure once.
Phaser® 8510/8560MFP Multifunction Product
7-8
Solving Print-Quality Problems
6. If the problem continues, call your local service provider or Xerox technical support. To
continue printing until your system can be serviced, select Jet Substitution Mode to
substitute a jet for the malfunctioning jet causing the light stripe.
To select Jet Substitution Mode:
a. On the control panel, press the System button.
b. Select Troubleshooting, and then press the OK button.
c. Select Print Quality Problems, and then press the OK button.
d. Select Eliminate Light Stripes, and then press the OK button.
e. Select Jet Substitution Mode, and the press the OK button.
f. Follow the control panel prompts to select the color and malfunctioning jet number
indicated on the Light Stripes Test page.
See also:
jet substitution.
Phaser® 8510/8560MFP Multifunction Product
7-9
Solving Print-Quality Problems
Predominate Light Stripes
Problem
Light stripes appear prominently on the test page when all four color bars are missing.
Solution
To prevent predominate light stripes from appear on the page:
1. Open the exit cover:
a. Remove debris from the paper-exit area.
b. Raise the lower paper guide and wipe the plastic paper release blade with a lint-free
cloth.
2. Close the exit cover.
3. Open the door on the side of the system:
a. Remove the maintenance kit
b. Wipe the plastic wiper blade with a lint-free cloth
c. Replace the maintenance kit.
d. Close the door
4. If the problem continues, follow the steps for Random Light Stripes.
Phaser® 8510/8560MFP Multifunction Product
7-10
Solving Print-Quality Problems
Transparency Images Are Too Light or Too Dark
Problem
Text or graphics printed on transparencies are either too light or too dark.
Solution
To prevent transparency text or graphics from being too light or too dark:
1. Verify that Transparency is select in the software application or in the printer driver.
2. Verify that the tray containing the transparencies is set to print transparencies:
a. On the control panel, press the System button.
b. Select Paper Tray Setup, and then press the OK button.
c. Select Tray 1 Paper, Tray 2 Paper, Tray 3 Paper, or Tray 4 Paper, and then press the
OK button.
d. Select Transparency, and then press the OK button.
3. Print the Paper Tips page for more information about transparencies:
a. On the control panel, press the System button.
b. Select Information, and then press the OK button.
c. Select Information Pages, and then press the OK button.
d. Select Paper Tips Page, and then press the OK button.
Note: Use only recommended Xerox transparencies.
See also:
Phaser® 8510/8560MFP Multifunction Product
7-11
Maintenance
This chapter includes:
■
■
■
See also:
Maintenance video tutorials at www.xerox.com/office/8510_8560support
Replacing supplies video tutorials at www.xerox.com/office/8510_8560support
Phaser® 8510/8560MFP Multifunction Product
8-1
Maintenance and Cleaning
Maintenance and Cleaning
This section includes:
■
■
■
■
■
See also:
Routine Maintenance
Your system needs little maintenance to keep it producing quality prints. Add ink, empty the
waste tray, and replace the maintenance kit when needed to keep your printer functioning
properly.
Adding Ink
You can load ink any time the system is idle, or when the control panel displays the Ink low or
Ink out message.
■
■
■
Keep ink in its packaging until you are ready to use it.
Identify ink by number and shape, not color.
To avoid ink jams, never insert broken ink sticks into the ink-loading bins.
Phaser® 8510/8560MFP Multifunction Product
8-2
Maintenance and Cleaning
To load ink:
1. Lift the control panel.
8560-052
2. Open the ink cover.
8560-053
Phaser® 8510/8560MFP Multifunction Product
8-3
Maintenance and Cleaning
3. Locate the ink-loading bin that is low. A label above each bin indicates the ink stick color
and shape for that bin.
4. Remove the ink stick from its packaging, and then insert the ink stick into the opening of
the appropriate ink-loading bin. Do not force the ink stick into the ink-loading bin. Each
ink stick is uniquely shaped to fit into the correct ink-loading bin.
1
2
3
4
8560-107
5. Close the ink cover.
6. Close the control panel. Warming Up is displayed on the control panel until the system is
ready for printing.
Note: To minimize ink waste and optimize performance, leave the system on at all times.
Caution: Use of ink other than Genuine Xerox Phaser 8510/8560MFP Solid Ink may affect
print quality and system reliability. It is the only ink designed and manufactured under strict
quality controls by Xerox for specific use with this system.
Phaser® 8510/8560MFP Multifunction Product
8-4
Maintenance and Cleaning
Emptying the Waste Tray
Empty the waste tray when the control panel displays a message stating that the waste tray is
full.
Warning: The system’s interior may be hot. Do not touch the hot surfaces!
To empty the waste tray:
1. Open the side door.
8560-055
Phaser® 8510/8560MFP Multifunction Product
8-5
Maintenance and Cleaning
2. Pull the waste tray (labeled B) completely out of the system.
Warning: The waste tray may be hot; handle it carefully.
8560-056
Note: The waste tray may be locked if the system is in a warm-up cycle or if the ink is
cooling following the Eliminate Light Stripes troubleshooting routine. If the tray is
locked, close the door and wait 15 minutes before repeating Steps 1 and 2.
3. Empty the waste tray in a waste container. The ink is non-toxic and can be discarded as
normal office waste.
8560-057
Note: The waste tray must be out of the system for more than five seconds or you will
continue to receive a Waste Tray Full message on the control panel.
Phaser® 8510/8560MFP Multifunction Product
8-6
Maintenance and Cleaning
4. Insert the waste tray into the system and push it completely into the waste tray slot.
8560-058
5. Close the side door.
8560-059
Caution: Do not attempt to reuse the waste ink in the system; it can damage the system. This
damage is not covered under the system warranty.
Phaser® 8510/8560MFP Multifunction Product
8-7
Maintenance and Cleaning
Replacing the Maintenance Kit
The maintenance kit contains a maintenance roller that keeps the surface of the imaging drum
clean and oiled.
Note: Order a new maintenance kit when the control panel displays a message that the
maintenance kit is low. Replace it when the control panel prompts you to replace the
maintenance kit. To order a replacement maintenance kit, contact your local reseller or go to
To replace the maintenance kit:
1. Open the side door on the system;
8560-055
Warning: The system’s interior may be hot. Do not touch the hot surfaces!
Phaser® 8510/8560MFP Multifunction Product
8-8
Maintenance and Cleaning
2. Remove the maintenance kit (labeled A) from the maintenance kit slot.
8560-060
3. Insert the replacement maintenance kit and push it completely into the maintenance kit
slot. Follow the illustrated instructions included with the maintenance kit for full
installation and disposal information.
8560-061
Phaser® 8510/8560MFP Multifunction Product
8-9
Maintenance and Cleaning
4. Close the side door.
8560-059
Phaser® 8510/8560MFP Multifunction Product
8-10
Maintenance and Cleaning
3. Open the exit cover.
8560-077
4. Lift the lower paper guide toward the front of the system.
8560-079
Phaser® 8510/8560MFP Multifunction Product
8-12
Maintenance and Cleaning
5. Wipe the plastic paper release blade on the paper guide with a pre-soaked alcohol cloth
(using 90 percent isopropyl alcohol).
8560-062
6. Return the paper guide to its original position.
8560-063
Phaser® 8510/8560MFP Multifunction Product
8-13
Maintenance and Cleaning
7. Close the exit cover.
8560-081
8. Close the control panel.
8560-082
Phaser® 8510/8560MFP Multifunction Product
8-14
Maintenance and Cleaning
Cleaning the Maintenance Kit Wiper Blade
The maintenance kit contains a wiper blade that removes excess ink. To clean the maintenance
kit wiper blade:
1. Open the side door on the system
8560-055
2. Remove the maintenance kit (labeled A) from the maintenance kit slot.
8560-060
Phaser® 8510/8560MFP Multifunction Product
8-15
Maintenance and Cleaning
3. Use a lint-free cloth to clean the top and upper edges of the flexible plastic wiper blade
located next to the roller.
8560-064
4. Insert the maintenance kit and push it completely into the maintenance kit slot.
8560-061
Phaser® 8510/8560MFP Multifunction Product
8-16
Maintenance and Cleaning
5. Close the side door.
8560-059
Phaser® 8510/8560MFP Multifunction Product
8-17
Maintenance and Cleaning
Cleaning the Outside of the System
To remove stains, clean the outside of the system using a soft, damp, cloth moistened with a
mild neutral detergent. Do not spray detergent directly onto the system.
Warning: To prevent electric shock, turn the system off and unplug the power cord from the
electrical outlet before cleaning the system.
Cleaning the Document Glass and Document Feeder
Periodically clean the document glass and document feeder to remove debris or paper residue
which may affect the quality of your copies and scanned images.
Document Glass
To clean the document glass:
1. Lift the document feeder.
8560-093
2. Moisten a soft cloth or cotton swab with alcohol (90 percent isopropyl alcohol).
Phaser® 8510/8560MFP Multifunction Product
8-18
Maintenance and Cleaning
3. Wipe the document glass with the cloth or cotton swab.
8560-065
4. Close the document feeder.
8560-095
Phaser® 8510/8560MFP Multifunction Product
8-19
Maintenance and Cleaning
Document Feeder
To clean the document feeder:
1. Open the jam access door on the document feeder.
8560-090
2. Moisten a soft cloth or cotton swab with alcohol (90 percent isopropyl alcohol).
3. Wipe the feeding roller and inside the document feeder with the cloth or cotton swab.
8560-066
Phaser® 8510/8560MFP Multifunction Product
8-20
Maintenance and Cleaning
4. Close the jam access door.
8560-092
5. Lift the document feeder.
8560-093
Phaser® 8510/8560MFP Multifunction Product
8-21
Maintenance and Cleaning
6. Wipe the underside of the document feeder with the cloth or cotton swab.
8560-067
7. Close the document feeder.
8560-095
Phaser® 8510/8560MFP Multifunction Product
8-22
Ordering Supplies
Ordering Supplies
This section includes:
■
■
■
■
Certain consumables and routine maintenance items need to be ordered occasionally. Each
item includes installation instructions in the package.
Consumables
Solid ink is the only consumable for Phaser 8510/8560MFP products:
■
■
Phaser 8510MFP products: Genuine Xerox Phaser 8510MFP Solid Ink (Cyan, Magenta,
Yellow, and Black)
Phaser 8560MFP products: Genuine Xerox Phaser 8560MFP Solid Ink (Cyan, Magenta,
Yellow, and Black)
Note: When ordering ink from your local reseller or from the Xerox supplies website at
www.xerox.com/office/8510_8560supplies, be sure to order the correct ink for your system.
Ink shapes differ for both products. Ink used with Phaser 8510MFP products cannot be used
with Phaser 8560MFP products.
Caution: Use of ink other than Genuine Xerox Phaser 8510/8560MFP Solid Ink may affect
print quality and system reliability. It is the only ink designed and manufactured under strict
quality controls by Xerox for specific use with this system.
To save ink, leave the system turned on. For more information about minimizing ink usage, go
See also:
Phaser® 8510/8560MFP Multifunction Product
8-23
Ordering Supplies
Routine Maintenance Items
Routine maintenance items are printer parts that have a limited life and require periodic
replacement. Replacements may be parts or kits. Routine maintenance items are typically
customer replaceable.
The maintenance kit is the only routine maintenance item for the
Phaser 8510/8560MFP product. To order a replacement maintenance kit, contact your local
To view information about the remaining life of the maintenance kit:
1. On the control panel, press the System button.
2. Select Information, and then press the OK button.
3. Select Supplies Info, and then press the OK button.
4. Select Maintenance Kit Life, and then press the OK button.
See also:
When to Order Supplies
The control panel displays a warning when the supply nears its replacement time. Verify that
you have replacements on hand. It is important to order these supplies when the messages first
appear to avoid interruptions to your printing. The control panel displays an error message
when the supply must be replaced.
To order supplies, contact your local reseller or go to the Xerox Supplies website at
Caution: Use of non-Xerox supplies is not recommended. The Xerox Warranty, Service
Agreements, and Total Satisfaction Guarantee do not cover damage, malfunction, or
degradation of performance caused by use of non-Xerox supplies, or the use of Xerox supplies
not specified for this system. The Total Satisfaction Guarantee is available in the United States
and Canada. Coverage may vary outside these areas; please contact your local representative
for details.
Recycling Supplies
Phaser® 8510/8560MFP Multifunction Product
8-24
Moving and Repacking the System
Moving and Repacking the System
This section includes:
■
■
■
Caution: Parts of the system are hot. To avoid personal injury or damage to the system, allow
the ink to solidify. Run the Shutdown for Moving System procedure on the control panel to
cool the system quickly.
Precautions for Moving the System
page A-1 in this user guide.
Moving the System Within the Office
To move the system within the office:
1. Close the system’s door and covers.
2. Press the power switch located under the interface cover on the side of the system.
8560-117
3. Within 10 seconds after turning off the system, select Shutdown for Moving System on
the control panel.
Note: If you receive a Power Down Error-Head not Parked message at the control
panel, the system is not ready to be moved. If the printhead is not locked, the system can
be damaged during shipment.
Phaser® 8510/8560MFP Multifunction Product
8-25
Moving and Repacking the System
4. Wait for the system to complete the cool-down period for the ink to solidify. The fan shuts
down when it is cool enough to move the system.
Caution: If you turn off the system but do not select Shutdown for Moving System on
the control panel, the fan does not run, so you must wait longer for the ink to solidify. Wait
at least 30 minutes for the system to cool completely before moving or packing it.
5. Unplug the system after the cool-down cycle is complete.
6. Use the hand holds on each side of the system to lift it.
38 kg
83.3 lb.
8560_132
Caution: If the system has an optional Tray 3 or 4, lift the system off the trays.
Phaser® 8510/8560MFP Multifunction Product
8-26
Moving and Repacking the System
Preparing the System for Shipment
Before shipping the system:
Repack the system using the original packing material and boxes or a Xerox repackaging kit.
Additional instructions for repacking the system are provided in the repackaging kit. If you do
not have all the original packaging, or are unable to repackage the system, contact your local
Xerox service representative.
Caution: Damage to the system resulting from improper moving or failure to repackage the
system properly for shipment, is not covered by the warranty, service agreement, or Total
Satisfaction Guarantee. The Total Satisfaction Guarantee is available in the United States and
Canada. Coverage may vary outside these areas; please contact your local representative for
details.
Phaser® 8510/8560MFP Multifunction Product
8-27
Moving and Repacking the System
Removing the Maintenance Kit and Waste Tray
Before turning off the system, remove the maintenance kit and waste tray.
1. Open the side door on the system.
8560-055
2. Remove the maintenance kit (labeled A) and place it in a plastic bag for storage.
8560-060
Phaser® 8510/8560MFP Multifunction Product
8-28
Moving and Repacking the System
3. Remove the waste tray (labeled B) from the waste tray slot.
8560-056
Warning: The waste tray may be hot; handle it carefully.
4. Empty the waste, and then place the tray in a plastic bag for storage.
8560-057
Caution: Shipping the system with the maintenance kit and waste tray installed can
damage the system.
5. Close the system’s door and covers.
Phaser® 8510/8560MFP Multifunction Product
8-29
Moving and Repacking the System
Turning Off the System
To turn off the system:
1. Press the power switch located under the interface cover on the side of the system.
8560-117
2. Within 10 seconds after turning off the system, select Shutdown for Moving System on
the control panel.
Caution: If you receive a Power Down Error-Head not Parked message at the control
panel, the system is not ready to be moved. If the printhead is not locked, the system can
be damaged during shipment.
Phaser® 8510/8560MFP Multifunction Product
8-30
Moving and Repacking the System
3. Turn the scanhead transportation lock clockwise to lock the scanhead.
Caution: Scanhead damage can occur if the lock is not fully tightened.
8560-131
4. Wait for the system to complete the cool-down period for the ink to solidify. The fan shuts
down when it is cool enough to move the system.
Caution: If you turn off the system but do not select Shutdown for Moving System on
the control panel, the fan does not run, so you must wait longer for the ink to solidify. Wait
at least 30 minutes for the system to cool completely before moving or packing it.
5. Unplug the system after the cool-down cycle is complete.
Phaser® 8510/8560MFP Multifunction Product
8-31
Moving and Repacking the System
Removing the Document Feeder and Scanner
1. Remove the document feeder and scanner, pack them separately from the rest of the
system.
2. Disconnect the cable between the document feeder and the scanner.
3. Lift the document feeder.
8560-093
a. Pinch the hinges, and then lift the document feeder away from the document glass.
1
2
8560-071
Phaser® 8510/8560MFP Multifunction Product
8-32
Moving and Repacking the System
b. Disconnect the cable between the scanner and the rest of the system.
c. Using a pen, slide both the scanner latches to the unlocked position, and then slide the
scanner back and lift it away from the system.
8560-072
d. Pack the scanner separately from the rest of the system
4. Fold the stabilizers in toward the system.
8560-073
Phaser® 8510/8560MFP Multifunction Product
8-33
Moving and Repacking the System
5. Use the hand holds on each side of the system to lift it.
38 kg
83.3 lb.
8560_132
Caution: If the system has an optional Tray 3 or 4, lift the system off the trays.
Packing the System
Repack the system using the original packing material and boxes or a Xerox repackaging kit.
Additional instructions for repacking the system are provided in the repackaging kit. If you do
not have all the original packaging, or are unable to repackage the system, contact your local
Xerox service representative.
Caution: Damage to the system resulting from improper moving or failure to repackage the
system properly for shipment, is not covered by the warranty, service agreement, or Total
Satisfaction Guarantee. The Total Satisfaction Guarantee is available in the United States and
Canada. Coverage may vary outside these areas; please contact your local representative for
details.
Phaser® 8510/8560MFP Multifunction Product
8-34
Troubleshooting
This chapter includes:
■
■
See also:
Troubleshooting video tutorials at www.xerox.com/office/8510_8560support
Phaser® 8510/8560MFP Multifunction Product
9-1
Clearing Paper Jams
2. Remove paper from the output tray.
8560-076
3. Open the exit cover.
8560-077
Phaser® 8510/8560MFP Multifunction Product
9-3
Clearing Paper Jams
4. Pull the jammed paper slowly out of the system. Confirm that all paper fragments are
removed.
8560-078
5. If you did not find paper in Step 4, lift the paper guides.
8560-079
6. Remove any jammed paper.
8560-080
Phaser® 8510/8560MFP Multifunction Product
9-4
Clearing Paper Jams
7. Close the exit cover.
8560-081
8. Close the control panel.
8560-082
Phaser® 8510/8560MFP Multifunction Product
9-5
Clearing Paper Jams
9. If you did not find paper in the previous steps, follow these steps.
a. Pull up the latch on the front of the system to open the front cover.
8560-083
b. Pull the jammed paper slowly out of the system. Confirm that all paper fragments are
removed.
8560-084
Phaser® 8510/8560MFP Multifunction Product
9-6
Clearing Paper Jams
c. Close the front cover.
8560-085
Phaser® 8510/8560MFP Multifunction Product
9-7
Clearing Paper Jams
3. Remove paper from the output tray.
8560-076
4. Close the control panel.
8560-082
Phaser® 8510/8560MFP Multifunction Product
9-9
Clearing Paper Jams
5. Adjust the output tray for short or long paper.
8560-016
8560-017
For media shorter than 190 mm (7.5 in.), flip up the
paper stop.
For media longer than 297 mm (11.7 in.),
extend the output tray.
Phaser® 8510/8560MFP Multifunction Product
9-10
Clearing Paper Jams
Jam at Front Cover
To clear a jam at the front cover:
1. Pull up the latch on the front of the system to open the front cover.
8560-083
2. Pull the jammed paper slowly out of the system. Confirm that all paper fragments are
removed.
8560-084
Phaser® 8510/8560MFP Multifunction Product
9-11
Clearing Paper Jams
3. Close the front cover.
8560-085
4. If you did not find paper in Step 2, follow these steps:
a. Lift the control panel.
8560-075
Phaser® 8510/8560MFP Multifunction Product
9-12
Clearing Paper Jams
b. Open the exit cover.
8560-077
c. Pull the jammed paper slowly out of the system. Confirm that all paper fragments are
removed.
8560-078
Phaser® 8510/8560MFP Multifunction Product
9-13
Clearing Paper Jams
d. Lift the paper guides.
8560-079
e. Remove jammed paper.
8560-080
Phaser® 8510/8560MFP Multifunction Product
9-14
Clearing Paper Jams
f. Close the exit cover.
8560-081
g. Close the control panel.
8560-095
Phaser® 8510/8560MFP Multifunction Product
9-15
Clearing Paper Jams
5. If you did not find jammed paper in the previous steps, follow these steps.
a. Pull all the trays completely out of the system and removed jammed paper.
8560-088
b. Pull the jammed paper slowly out of the system. Confirm that all paper fragments are
removed.
8560-100
Phaser® 8510/8560MFP Multifunction Product
9-16
Clearing Paper Jams
c. Replace all trays and push each one completely into the system.
8560-098
Note: Use only the approved paper type, weight, and size for this tray. Print custom size paper
from Tray 1 only.
Phaser® 8510/8560MFP Multifunction Product
9-17
Clearing Paper Jams
3. Remove jammed paper inside the system tray slot. Verify that any torn pieces of paper are
removed.
8560-100
4. Push the tray completely into the system.
8560-098
Phaser® 8510/8560MFP Multifunction Product
9-19
Clearing Paper Jams
5. If you did not find paper in the previous steps, follow these steps.
a. Pull all the trays completely out of the system.
8560-088
b. Pull up the latch on the front of the system to open the front cover.
8560-083
Phaser® 8510/8560MFP Multifunction Product
9-20
Clearing Paper Jams
c. Remove any jammed paper. Verify that any torn pieces of paper are removed.
8560-084
d. Verify that the paper is loaded correctly in the tray. Adjust the length and width tray
guides for the paper loaded in the tray.
■
Length guide: Press the sides, then slide the guide until the arrow on the guide
points to the appropriate paper size imprinted on the bottom of the tray. When
properly positioned, the guide clicks into place.
8560-099
■
Width guides: Slide the width guides until the arrows on the guides point to the
appropriate paper size labeled on the bottom of the tray. When properly
positioned, the guides click into place.
Phaser® 8510/8560MFP Multifunction Product
9-21
Clearing Paper Jams
e. Close the front cover.
8560-085
f. Replace all trays and push each tray completely into the system.
8560-098
6. Verify that you are printing custom paper sizes from Tray 1 only.
Phaser® 8510/8560MFP Multifunction Product
9-22
Clearing Paper Jams
Jam at the Document Feeder
Note: A jam at the document feeder prevents faxing or scanning but does not prevent printing
activities.
To clear a jam at the document feeder:
1. Remove the originals from the document feeder and catch tray.
8560-089
2. Open the jam access cover on the document feeder.
8560-090
Phaser® 8510/8560MFP Multifunction Product
9-23
Clearing Paper Jams
3. Remove jammed paper from the document feeder.
8560-091
4. Close the jam access cover on the document feeder.
8560-092
Phaser® 8510/8560MFP Multifunction Product
9-24
Clearing Paper Jams
5. Lift the document feeder.
8560-093
6. Remove any jammed paper from under the document feeder or from the document glass.
8560-094
Phaser® 8510/8560MFP Multifunction Product
9-25
Clearing Paper Jams
7. Close the document feeder.
8560-095
8. Reinsert originals in the document feeder.
8560-096
Phaser® 8510/8560MFP Multifunction Product
9-26
Getting Help
Getting Help
This section includes:
■
■
■
■
Xerox provides several automatic diagnostic tools to help you produce and maintain print
quality.
See also:
Control Panel Messages
The control panel provides you with information and troubleshooting help. When an error or
warning condition occurs, the control panel displays a message informing you of the problem.
In many cases, the control panel also displays an animated graphic showing the location of the
problem, such as the location of a paper jam.
Press the Help button on the control panel to view additional information about the message or
menu displayed. The Help button is labeled with a ? symbol.
8560-127
PrintingScout Alerts
PrintingScout is a tool that is installed with your Xerox printer driver. It automatically checks
the printer status when you send a print job. If the printer is unable to print your job,
PrintingScout automatically displays an alert on your computer screen to let you know that the
printer needs attention. Click the alert to view instructions explaining how to fix the problem.
Phaser® 8510/8560MFP Multifunction Product
9-27
Getting Help
Fax and Scan Alerts
Alerts provide messages and instructions for helping the user solve problems that may arise
when faxing or scanning. Alerts can be viewed through CentreWare IS or through the Xerox
Support Centre utility.
Note: Fax errors do not prevent scanning, copying, or printing activities.
PhaserSMART Technical Support
PhaserSMART Technical Support is an automated, internet-based support system that uses
your default web browser to send diagnostic information from your system to the Xerox
website for analysis. PhaserSMART Technical Support examines the information, diagnoses
the problem, and proposes a solution. If the problem is not resolved with the solution,
PhaserSMART Technical Support assists you in opening a Service Request with Xerox
Customer Support.
To access PhaserSMART Technical Support:
2. Enter your system’s IP address in the browser window.
3. Follow the instructions on the screen.
Phaser® 8510/8560MFP Multifunction Product
9-28
Getting Help
Web Links
Xerox provides several websites that offer additional help on your Phaser 6360 printer. A set
of Xerox links is installed in your web browser’s Favorites folder when you install the Xerox
printer drivers on your computer. The Troubleshooting tab in your Windows printer driver
also includes useful links. Use the following websites to obtain more information.
Resource
Link
PhaserSMART Technical Support automatically
diagnoses problems on your networked system and
proposes solutions:
Technical support information for your system,
includes online Technical Support, Recommended
Media List, Knowledge Base, driver downloads,
documentation, video tutorials, and much more:
Supplies for your system:
A resource for tools and information, such as
interactive tutorials, printing templates, helpful tips,
and customized features to meet your individual
needs:
Local sales and support center:
System registration:
Material Safety Data Sheets identify materials, and
provide information on safely handling and storing
hazardous materials:
(U.S. and Canada)
(European Union)
Information about recycling supplies:
Phaser® 8510/8560MFP Multifunction Product
9-29
User Safety
Your system and the recommended supplies have been designed and tested to meet strict safety
requirements. Attention to the following information ensures the continued safe operation of
your system.
Electrical Safety
■
Use the power cord supplied with your system.
■
Plug the power cord directly into a properly grounded electrical outlet. Make sure each
end of the cord is securely connected. If you do not know if an outlet is grounded, ask an
electrician to check the outlet.
■
Do not use a ground adapter plug to connect the printer to an electrical outlet that does not
have a ground connection terminal.
■
■
Do not use an extension cord or power strip.
Verify that the system is plugged into an outlet that is capable of providing the correct
voltage and power. Review the system’s electrical specification with an electrician if
necessary.
Warning: Avoid the potential of electrical shock by ensuring that the system is properly
grounded. Electrical products may be hazardous if misused.
■
■
■
Do not place the system in an area where people might step on the power cord.
Do not place objects on the power cord.
Do not block the ventilation openings. These openings are provided to prevent overheating
of the system.
■
Do not drop paper clips or staples into the system.
Warning: Do not push objects into slots or openings on the system. Making contact with a
voltage point or shorting out a part could result in fire or electrical shock.
Phaser® 8510/8560MFP Multifunction Product
A-1
If you notice unusual noises or odors:
1. Turn off the system immediately.
2. Disconnect the power cord from the electrical outlet.
3. Call an authorized service representative to correct the problem.
The power cord is attached to the system as a plug-in device on the side of the system. If it is
necessary to disconnect all electrical power from the system, disconnect the power cord from
the electrical outlet.
Warning: Do not remove the covers or guards that are fastened with screws unless you are
installing optional equipment and are specifically instructed to do so. Power should be OFF
when performing these installations. Disconnect the power cord when removing covers and
guards for installing optional equipment. Except for user-installable options, there are no parts
that you can maintain or service behind these covers.
Note: Leave the system on for optimum performance; it does not pose a safety hazard.
The following are hazards to your safety:
■
■
■
The power cord is damaged or frayed.
Liquid is spilled into the system.
The system is exposed to water.
If any of these conditions occur, do the following:
1. Turn off the system immediately.
2. Disconnect the power cord from the electrical outlet.
3. Call an authorized service representative.
Caution: To reduce the risk of fire, use only No. 26 American Wire Gauge (AWG) or larger
telecommunication line cord.
Maintenance Safety
■
■
■
Do not attempt any maintenance procedure that is not specifically described in the
documentation supplied with your system.
Do not use aerosol cleaners. The use of supplies that are not approved may cause poor
performance and could create a hazardous condition.
Do not burn any consumables or routine maintenance items. For information on Xerox
Phaser® 8510/8560MFP Multifunction Product
A-2
Operational Safety
Your system and supplies were designed and tested to meet strict safety requirements. These
include safety agency examination, approval, and compliance with established environmental
standards.
Your attention to the following safety guidelines helps to ensure the continued, safe operation
of your system.
System Location
■
■
■
Place the system in a dust-free area within a temperature range of 50° F to 90° F (10° C to
32° C) and a relative humidity range of 10 percent to 80 percent.
Place the system in an area where there is adequate space for ventilation, operation, and
servicing.
Do not place the system on a carpeted location such as a carpeted floor. Airborne carpet
fibers can be pulled into the system and cause print- and copy-quality problems.
■
■
■
Do not place the system near a heat source.
Do not place the system in direct sunlight to avoid exposure to light-sensitive components.
Do not place the system where it is directly exposed to the cold air flow from an air
conditioning system.
System Clearance
The recommended minimal spacing is:
■
■
■
■
30 cm (11.8 in.) above, measuring from the top of the document feeder or document cover
24 cm (9.5 in.) behind the system
10 cm (4 in.) on the left side of the system
37 cm (14.5 in.) on the right side of the system, to allow access to the maintenance unit
and waste tray
Operational Guidelines
■
Do not block or cover the slots and opening on the system. The system may overheat
without adequate ventilation.
■
■
Use the system at elevations below 2,438 m (8,000 ft.).
Place the system on a level, solid non-vibrating surface with adequate strength to hold the
weight of the system. It should be within two degrees horizontal with all four feet in solid
contact with the surface. The base system weight without any packaging materials is
approximately 38 kg (83.3 lb.).
Phaser® 8510/8560MFP Multifunction Product
A-3
Printing Safety Guidelines
■
■
Keep hands, hair, neckties, etc., away from the exit and feed rollers.
Do not remove the paper source tray that you selected in either the printer driver or control
panel.
■
■
Do not open the doors when the system is printing.
Do not move the system when it is printing.
System Supplies
■
Use the supplies specifically designed for your system. The use of unsuitable materials
may cause poor performance and a possible safety hazard.
■
Follow all warnings and instructions marked on, or supplied with, the system, options, and
supplies.
Caution: Use of non-Xerox supplies is not recommended. The Xerox Warranty, Service
Agreements, and Total Satisfaction Guarantee do not cover damage, malfunction, or
degradation of performance caused by use of non-Xerox supplies, or the use of Xerox supplies
not specified for this system. The Total Satisfaction Guarantee is available in the United States
and Canada. Coverage may vary outside these areas; please contact your local representative
for details.
Phaser® 8510/8560MFP Multifunction Product
A-4
Moving the System
Follow these guidelines to avoid injuring yourself or damaging the system:
■
■
Use the Shut Down mode on the control panel for best results.
Always allow the system to cool before it is moved to avoid ink spills which can damage
the printer
Warning: Parts of the system may be hot. To avoid personal injury or damage to the
system, allow 30 minutes for it to cool down before moving or packing the system. This
allows the ink to solidify.
■
Always turn off the system using the power switch, located on the side of the system.
Unplug all cables and cords. Never turn off the system by pulling the power cord or using
a power-strip with an on/off switch.
■
■
Never move the system if you receive a Power Down Error-Head not Parked message on
the control panel. The system is not ready to be moved. If the printhead is not locked, the
system can be damaged during shipment.
Always lock the scanhead transportation lock on the left side of the system before
removing the scanner portion of the system. Shipping the scanner with the scanhead
unlocked can damage the scanner.
8560-131
Phaser® 8510/8560MFP Multifunction Product
A-5
■
■
■
■
Always remove the document feeder before shipping the system.
Always remove the scanner before shipping the system.
Always move the system separately from optional Trays 3 and 4.
The system is heavy and must be lifted by two people.
42.5 kg
94 lb.
8560_069
■
Never place food or liquids on the system.
Caution: Damage to the system resulting from improper moving or failure to repackage the
system properly for shipment, is not covered by the warranty, service agreement, or Total
Satisfaction Guarantee. The Total Satisfaction Guarantee is available in the United States and
Canada. Coverage may vary outside these areas; please contact your local representative for
details.
Phaser® 8510/8560MFP Multifunction Product
A-6
Symbols Marked on Product
Use caution (or draws attention to a particular
component). See the manual(s) for information.
Avoid pinching fingers in the system. Use
caution to avoid personal injury.
Hot surface on or in the system. Use caution to
avoid personal injury.
Keep hands clear to avoid personal injury.
Phaser® 8510/8560MFP Multifunction Product
A-7
Copy Regulations
United States
Congress, by statute, has forbidden the reproduction of the following subjects under certain
circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making
such reproductions.
1. Obligations or Securities of the United States Government, such as:
Certificates of Indebtedness
Coupons from Bonds
Silver Certificates
National Bank Currency
Federal Reserve Bank Notes
Gold Certificates
United States Bonds
Federal Reserve Notes
Certificates of Deposit
Treasury Notes
Fractional Notes
Paper Money
Bonds and Obligations of certain agencies of the government, such as FHA, etc.
Bonds (U.S. Savings Bonds may be photographed only for publicity purposes in connection
with the campaign for the sale of such bonds.)
Internal Revenue Stamps. If it is necessary to reproduce a legal document on which there is
a canceled revenue stamp, this may be done provided the reproduction of the document is
performed for lawful purposes.
Postage Stamps, canceled or uncanceled. For philatelic purposes, Postage Stamps may be
photographed, provided the reproduction is in black and white and is less than 75% or more
than 150% of the linear dimensions of the original.
Postal Money Orders
Bills, Checks, or Draft of money drawn by or upon authorized officers of the United States.
Stamps and other representatives of value, of whatever denomination, which have been or
may be issued under any Act of Congress.
2. Adjusted Compensation Certificates for Veterans of the World Wars.
3. Obligations or Securities of any Foreign Government, Bank, or Corporation.
4. Copyrighted materials, unless permission of the copyright owner has been obtained or the
reproduction falls within the “fair use” or library reproduction rights provisions of the
copyright law. Further information of these provisions may be obtained from the
Copyright Office, Library of Congress, Washington, D.C. 20559. Ask for Circular R21.
5. Certificate of Citizenship or Naturalization. Foreign Naturalization Certificates may be
photographed.
6. Passports. Foreign Passports may be photographed.
Phaser® 8510/8560MFP Multifunction Product
B-1
7. Immigration papers.
8. Draft Registration Cards.
9. Selective Service Induction papers that bear any of the following Registrant’s information:
■
■
■
■
■
Earnings or Income
Court Record
Physical or mental condition
Dependency Status
Previous military service
Exception: United States military discharge certificates may be photographed.
10. Badges, Identification Cards, Passes, or Insignia carried by military personnel, or by
members of the various Federal Departments, such as FBI, Treasure, etc. (Unless
photograph is ordered by the head of such department or bureau.)
Reproducing the following is also prohibited in certain states:
■
■
■
Automobile Licenses
Drivers’ Licenses
Automobile Certificates of Title
The above list is not all inclusive, and no liability is assumed for its completeness or accuracy.
In case of doubt, consult your attorney.
Phaser® 8510/8560MFP Multifunction Product
B-2
Canada
Parliament, by stature, has forbidden the reproduction of the following subjects under certain
circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making
such reproductions.
1. Current bank notes or current paper money.
2. Obligations or securities of a government or bank.
3. Exchequer bill paper or revenue paper.
4. The public seal of Canada or of a province, or the seal of a public body or authority in
Canada, or of a court of law.
5. Proclamations, orders, regulations or appointments, or notices thereof (with intent to
falsely cause same to purport to have been printed by the Queens Printer for Canada, or the
equivalent printer for a province).
6. Marks, brands, seals, wrappers or designs used by or on behalf of the Government of
Canada or of a province, the government of a state other than Canada or a department,
board, Commission or agency established by the Government of Canada or of a province
or of a government of a state other than Canada.
7. Impressed or adhesive stamps used for the purpose of revenue by the Government of
Canada or of a province or by the government of a state other than Canada.
8. Documents, registers or records kept by public officials charged with the duty of making
or issuing certified copies thereof, where the copy falsely purports to be a certified copy
thereof.
9. Copyrighted material or trademarks of any manner or kind without the consent of the
copyright or trademark owner.
The above list is provided for your convenience and assistance, but it is not all-inclusive, and
no liability is assumed for its completeness or accuracy. In case of doubt, consult your
solicitor.
Other Countries
Copying certain documents may be illegal in your country. Penalties of fine or imprisonment
may be imposed on those found guilty of making such reproductions.
■
■
■
■
■
■
Currency notes
Bank notes and cheques
Bank and government bonds and securities
Passports and identification cards
Copyright material or trademarks without the consent of the owner
Postage stamps and other negotiable instruments
This list is not inclusive and no liability is assumed for either its completeness or accuracy. In
case of doubt, contact your legal counsel.
Phaser® 8510/8560MFP Multifunction Product
B-3
Fax Regulations
United States
Fax Send Header Requirements
The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a
computer or other electronic device, including a fax machine, to send any message unless such
message clearly contains in a margin at the top or bottom of each transmitted page or on the
first page of the transmission, the date and time it is sent and an identification of the business
or other entity, or other individual sending the message and the telephone number of the
sending machine or such business, other entity or individual. The telephone number provided
may not be a 900 number or any other number for which charges exceed local or long distance
transmission charges.
In order to program this information into your machine, refer to customer documentation and
follow the steps provided.
Data Coupler Information
This equipment complies with Part 68 of the FCC rules and the requirements adopted by the
Administrative Council for Terminal Attachments (ACTA). On the rear of this equipment is a
label that contains, among other information, a product identifier in the format
US:AAAEQ##TXXXX. If requested, this number must be provided to the Telephone
Company.
A plug and jack used to connect this equipment to the premises wiring and telephone network
must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A
compliant telephone cord and modular plug is provided with this product. It is designed to be
connected to a compatible modular jack that is also compliant. See installation instructions for
details.
You may safely connect the machine to the following standard modular jack: USOC RJ-11C
using the compliant telephone line cord (with modular plugs) provided with the installation
kit. See installation instructions for details.
Phaser® 8510/8560MFP Multifunction Product
C-1
The Ringer Equivalence Number (REN) is used to determine the number of devices that may
be connected to a telephone line. Excessive RENs on a telephone line may result in the devices
not ringing in response to an incoming call. In most but not all areas, the sum of RENs should
not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as
determined by the total RENs, contact the local Telephone Company. For products approved
after July 23, 2001, the REN for this product is part of the product identifier that has the format
US:AAAEQ##TXXXX. The digits represented by ## are the REN without a decimal point
(e.g., 03 is a REN of 0.3). For earlier products, the REN is separately shown on the label.
If this Xerox equipment causes harm to the telephone network, the Telephone Company will
notify you in advance that temporary discontinuance of service may be required. But if
advance notice is not practical, the Telephone Company will notify the customer as soon as
possible. Also, you will be advised of your right to file a complaint with the FCC if you
believe it is necessary.
The Telephone Company may make changes in its facilities, equipment, operations or
procedures that could affect the operation of the equipment. If this happens, the Telephone
Company will provide advance notice in order for you to make necessary modifications to
maintain uninterrupted service.
If trouble is experienced with this Xerox equipment, for repair or warranty information, please
contact the appropriate service center; details of which are displayed either on the machine or
contained within the User Guide. If the equipment is causing harm to the telephone network,
the Telephone Company may request that you disconnect the equipment until the problem is
resolved.
Repairs to the machine should be made only by a Xerox Service Representative or an
authorized Xerox Service provider. This applies at any time during or after the service
warranty period. If unauthorized repair is performed, the remainder of the warranty period is
null and void. This equipment must not be used on party lines. Connection to party line service
is subject to state tariffs. Contact the state public utility commission, public service
commission or corporation commission for information.
If your office has specially wired alarm equipment connected to the telephone line, make sure
that the installation of this Xerox equipment does not disable your alarm equipment.
If you have questions about what will disable alarm equipment, consult your Telephone
Company or a qualified installer.
Phaser® 8510/8560MFP Multifunction Product
C-2
Canada
Note: The Industry Canada label identifies certified equipment. This certification means that
the equipment meets certain telecommunications network protective, operational and safety
requirements as prescribed in the appropriate Terminal Equipment Technical Requirements
document(s). The Department does not guarantee the equipment will operate to the user’s
satisfaction.
Before installing this equipment, users must make sure that it is permissible to be connected to
the facilities of the local telecommunications company. The equipment must also be installed
using an acceptable method of connection. The customer should be aware that compliance
with the above conditions may not prevent degradation of service in some situations.
Repairs to certified equipment should be coordinated by a representative designated by the
supplier. Any repairs or alterations made by the user to this equipment, or equipment
malfunctions, may give the telecommunications company cause to request the user to
disconnect the equipment.
Users should make sure for their own protection that the electrical ground connections of the
power utility, telephone lines and internal metallic water pipe systems, if present, are
connected together. This precaution may be particularly important in rural areas.
Caution: Users should not attempt to make such connections themselves, but should contact
the appropriate electric inspection authority, or electrician, as appropriate.
The Ringer Equivalence Number (REN) assigned to each terminal device provides an
indication of the maximum number of terminals allowed to be connected to a telephone
interface. The termination on an interface may consist of any combination of devices subject
only to the requirement that the sum of the Ringer Equivalent Numbers of all of the devices
does not exceed 5. For the Canadian REN value, please see the label on the equipment.
Phaser® 8510/8560MFP Multifunction Product
C-3
Europe
Radio Equipment & Telecommunications Terminal Equipment Directive
This Xerox product has been self-certified by Xerox for pan-European single terminal
connection to the analogue public switched telephone network (PSTN) in accordance with
Directive 1999/5/EC. The product has been designed to work with the national PSTNs and
compatible PBXs of the following countries:
Austria
Belgium
Denmark
France
Italy
Germany
Greece
Iceland
Ireland
Spain
Luxembourg
Netherlands
Norway
Sweden
Switzerland
United Kingdom
Finland
Portugal
In the event of a problem you should contact your authorized local dealer in the first instance.
This product has been tested to and is compliant with TBR21, a specification for terminal
equipment for use on analogue-switched telephone networks in the European Economic Area.
This product provides an user-adjustable setting of the country code. Refer to the customer
documentation for this procedure. Country codes should be set prior to connecting this product
to the network.
Note: Although this product can use either loop disconnect (pulse) or DTMF (tone) signaling,
it is recommended that it is set to use DTMF signaling. DTMF signaling provides reliable and
faster call setup. Modification of this product, connection to external control software or to
external control apparatus not authorized by Xerox, will invalidate its certification.
South African Statement
This modem must be used in conjunction with an approved surge protection device.
Phaser® 8510/8560MFP Multifunction Product
C-4
New Zealand Telecom Warning Notice
1. The grant of a Telepermit for any item of terminal equipment indicates only that Telecom
has accepted that the item complies with minimum conditions for connection to its
network. It indicates no endorsement of the product by Telecom, nor does it provide any
sort of warranty. Above all, it provides no assurance that any item will work correctly in
all respects with another item of Telepermitted equipment of a different make or model,
nor does it imply that any product is compatible with all of Telecom’s network services.
The equipment may not be capable of correct operation at the higher data speeds
designated. 33.6 kbps and 56 kbps connections are likely to be restricted to lower bit rates
when connected to some PSTN implementations. Telecom will accept no responsibility
should difficulties arise in such circumstances.
2. Immediately disconnect this equipment should it become physically damaged, and arrange
for its disposal or repair.
3. This modem shall not be used in any manner which could constitute a nuisance to other
Telecom customers.
4. This device is equipped with pulse dialing, while the Telecom standard is DTMF tone
dialing. There is no guarantee that Telecom lines will always continue to support pulse
dialing.
Use of pulse dialing, when this equipment is connected to the same line as other
equipment, may give rise to 'bell tinkle' or noise and may also cause a false answer
condition. Should such problems occur, the user should NOT contact the Telecom Faults
Service.
The preferred method of dialing is to use DTMF tones, as this is faster than pulse
(decadic) dialing and is readily available on almost all New Zealand telephone exchanges.
5. Warning Notice: No '111' or other calls can be made from this device during a mains
power failure.
6. This equipment may not provide for the effective hand-over of a call to another device
connected to the same line.
7. Some parameters required for compliance with Telecom’s Telepermit requirements are
dependent on the equipment (PC) associated with this device. The associated equipment
shall be set to operate within the following limits for compliance with Telecom’s
Specifications:
For repeat calls to the same number:
■
■
There shall be no more than 10 call attempts to the same number within any 30 minute
period for any single manual call initiation, and
The equipment shall go on-hook for a period of not less than 30 seconds between the
end of one attempt and the beginning of the next attempt.
For automatic calls to different numbers:
■
The equipment shall be set to ensure that automatic calls to different numbers are
spaced such that there is no less than 5 seconds between the end of one call attempt
and the beginning of another.
8. For correct operation, total of the RN’s of all devices connected to a single line at any time
should not exceed 5.
Phaser® 8510/8560MFP Multifunction Product
C-5
Index
automatic
Numerics
automatically setting the system’s IP address
(Windows only), 2-5
B
A
background
accessory
color
adding
basic
booklets
books
adjusting
color
applications
sending a fax from a Windows
computer, 6-3
buttons
sending a fax from your Macintosh
computer, 6-4
AutoIP
manually setting the system’s IP
address, 2-9
setting the system’s IP address
dynamically, 2-6
Phaser® 8510/8560MFP Multifunction System
Index-1
Index
configuring
connection
contrast
C
calibrate
cart
cascade buttons
CentreWare IS
changing or modifying the system’s IP
address, 2-7
setting the system’s IP address
dynamically, 2-6
changing the IP address using
CentreWare IS, 2-7
characters
entering with the control panel
keypad, 6-5
cleaning
copy
adjust
clearing
color
color correction
computer
configuration card
Phaser® 8510/8560MFP Multifunction System
Index-2
Index
D
database
local Domain Name Service (DNS) name
space, 2-7
destination
selecting color or black and white
copies, 4-4
DHCP
enable for Dynamic Domain Name
Service (DDNS), 2-7
enabled by default on Phaser
systems, 2-6
manually setting the system’s IP
address, 2-9
copying
setting the system’s IP address
dynamically, 2-6
dial directory
dialing fax numbers
directory
document
covers
creating
selecting the document type for
scanning, 5-20
document feeder
custom size printing
document type
documents
Domain Name Service (DNS)
Phaser® 8510/8560MFP Multifunction System
Index-3
Index
drivers
F
Macintosh OS X version 10.2 and
10.3, 2-12
fax options
faxes
Dynamic Domain Name Service
(DDNS), 2-7
dynamically setting the system’s IP
address, 2-6
resetting fax options to factory
default, 6-26
E
sending to both individuals and
groups, 6-12
emptying
exit cover
exit path
Phaser® 8510/8560MFP Multifunction System
Index-4
Index
faxing
G
resetting fax options to factory
default, 6-26
group
editing or deleting an entry from the send
list, 6-13
features
file names
folder
lists
selecting settings for scanned
images, 5-13
group directory
format
front cover
guidelines
Phaser® 8510/8560MFP Multifunction System
Index-5
Index
saving scanned images with new file
names, 5-25
scanning 1-sided or 2-sided
originals, 5-19
selecting preview option when creating a
scan template, 5-23
selecting the send image to folder option
when creating a scan template, 5-24
H
help
host names
individual
using with Domain Name Service
(DNS), 2-7
editing or deleting an entry from the send
list, 6-13
I
information
images
default date and time file name for
scanned images, 5-25
deleting from the system’s hard
drive, 5-31
optimizing scan sensitivity to laser
originals, 4-10
retrieving scanned images with
CentreWare IS, 5-9
ink
inserting
retrieving with the Xerox Scan
Utility, 5-10
Phaser® 8510/8560MFP Multifunction System
Index-6
Index
L
IP address
LED
letters
selecting using the alphanumeric
keypad, 6-2
light stripes
changing or modifying using
CentreWare IS, 2-7
setting automatically (Windows
only), 2-5
loading paper
J
job
individual printing options
M
Macintosh
importing scanned images into an
application, 5-16
scanning images to a Macintosh
application, 5-16
selecting printing options for an
individual job, 3-23
selecting printing options
Macintosh OS 9.x
Macintosh OS X, version 10.2 and 10.3
K
kit
Phaser® 8510/8560MFP Multifunction System
Index-7
Index
maintenance
modes
cleaning the maintenance kit wiper
blade, 8-15
modifying the IP address using
CentreWare IS, 2-7
moving the system
removing the maintenance kit and waste
tray, 8-28
maintenance kit
maintenance kit wiper blade
managing
N
network
address
creating a Local Area Network
(LAN), 2-5
manually setting the printer’s IP address
media
numbers
selecting using the alphanumeric
keypad, 6-2
N-Up
messages
modem
O
operating systems
Phaser® 8510/8560MFP Multifunction System
Index-8
Index
options
original size
paper release blades
password
originals
adding for scanning to your
computer, 5-33
laser
pauses
output
P
paper
loading the duplex automatic document
feeder, 3-4
print
print job
print quality
Phaser® 8510/8560MFP Multifunction System
Index-9
Index
options
selecting individual job printing options
print speed
printer driver
Macintosh OS X, versions 10.2 and
10.3, 2-12
selecting printing preferences
(Windows), 3-20
print-quality modes
printing
privacy
profiles
creating a folder profile for scanned
images, 5-12
creating an email profile for scanned
images, 5-10
managing for email and folder scanning
options, 5-26
Phaser® 8510/8560MFP Multifunction System
Index-10
Index
Public Folder
sample pages
scan driver
scan to
R
regulations
scanned images
removing
report
resolution
placing in Windows or Macintosh
applications, 5-14
retrieving with the Xerox Scan
Utility, 5-10
scanning
adding a password to scan to your
computer, 5-33
resources
retrieving
router address
creating, editing, or deleting scan
profiles, 5-26
S
safety
Phaser® 8510/8560MFP Multifunction System
Index-11
Index
setting up a private folder for
scanning, 5-34
selecting
importing images into a Windows
application, 5-14
importing scanned images into a
Macintosh application, 5-16
loading originals in the document
feeder, 4-2
printing options for an individual job
loading originals on the document
glass, 4-2
send list
selecting settings for images attached to
emails, 5-11
sending
setting
setting
setting up
the system’s IP address automatically
(Windows only), 2-5
settings
using email profiles when attaching
images to emails, 5-10
security
speed dial
Phaser® 8510/8560MFP Multifunction System
Index-12
Index
status messages
symbols
T
entering with the control panel
keypad, 6-5
system
template
creating to scan and send images directly
to a folder, 5-24
changing or modifying the IP address
using CentreWare IS, 2-7
time delay
transmission
Tray 1
Phaser® 8510/8560MFP Multifunction System
Index-13
Index
U
usage guidelines
Tray 2, 3, or 4
user name
using host names with Domain Name Service
(DNS), 2-7
trays
V
views of the system
troubleshooting
transparency images are too light or too
dark, 7-11
W
waste tray
TWAIN driver
Windows
Macintosh
importing scanned images into
applications, 5-16
Windows
importing scanned images into an
application, 5-14
install printer drivers for Windows 2000
or later, 2-11
install printer drivers for Windows 98 SE
or later, 2-11
importing scanned images into
applications, 5-14
Phaser® 8510/8560MFP Multifunction System
Index-14
Index
selecting printing options for an
individual job, 3-21
wiper blade
X
Xerox
Xerox Scan Utility
adding a password for scanning to your
computer, 5-33
Phaser® 8510/8560MFP Multifunction System
Index-15
|
Toshiba Multifunctional Digital Color Systems 3520c User Manual
Samsung Avmbc040ca0 User Manual
Ricoh Priport Jp1250 User Manual
Oricom Am100 User Manual
D LINK DCS 6100LH User Manual
D LINK AIRPLUS G DP G301 User Manual
Dewalt D21008 User Manual
CRUX SWRTY 61S User Manual
ASUS VG27V 02 User Manual
ASUS UX301L User Manual