Toshiba Gd 1250 User Manual

Press the [FAX] button on the control panel.

The fax screen is displayed. If you leave the screen unattended for the period of the auto clear setting time (45 sec

by manufacture default), the screen returns to the default one automatically.

Press [OPTION] and set the transmission conditions.

The transmission condition setting screen is displayed. Set the transmission conditions such as resolution, original

mode, exposure and transmission mode, as required.

20 Sending a Fax

2 SENDING/RECEIVING A FAX

2.SENDING/RECEIVING A FAX

Specify the recipient.

To specify the recipient, dial the number using the digital keys on the control panel or use the address book.

P .45 “CHECKING AND CANCELING THE COMMUNICATIONS”

Press [SEND].

The fax is sent or reserved.

y Alternatively, you can press the [START] button on the control panel.

y In the memory transmission mode, the original is scanned into memory. Once a connection has been made,

this equipment automatically starts sending the scanned document. In the direct transmission mode, the fax

number is dialed immediately, and the scanned document will be sent. (Transmission conditions can be set

in the transmission condition setting screen.)

y If memory becomes full halfway through scanning the original(s) in the memory transmission mode, that

original will not be stored in memory. When that happens, reduce the number of originals you are sending,

or try sending them in the direct transmission mode.

y You can check the status of the current sending. You can also cancel the transmission (deletes the job).

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2 SENDING/RECEIVING A FAX

Redial function

In the memory transmission mode, if the fax cannot be sent due to a busy-line, the fax number is redialed automatically to

send the fax. By default, this equipment redials 3 times at 1-minute intervals.

Batch transmission function

If there are multiple transmission jobs to the same recipient in memory, you can send them at once using this function,

resulting in reduction of communication costs. However, if their recipients are the same but their transmission conditions

vary or if users or departments are different when this equipment is managed under the department management or user

management, this function is not applied to those reserved jobs.

Sending the next original

If an original is placed on the original glass and its scanning is completed, the confirmation screen for the next original is

displayed. If you want to continue scanning of the next original, place it on the original glass, and then press the [START]

button on the control panel. Once all the originals are scanned, press [JOB FINISH]. If you place an original on the RADF

(Reversing Automatic Document Feeder) and press the [CONTINUE] button during scanning, the confirmation screen for

the next original can be displayed after the scanning is completed.

y If you leave the screen unattended for approximately 45 sec., the scanned originals are sent.

y To cancel the transmission in the memory transmission mode, press [JOB CANCEL].

P .49 “Canceling the memory transmission”

y To change the transmission conditions for each page, press [OPTION].

P .30 “Changing the settings for each page”

22 Sending a Fax

2 SENDING/RECEIVING A FAX

2.SENDING/RECEIVING A FAX

„ Handling an original

‰ Originals that can be sent

This equipment can send a fax of the following originals.

You can place 1-sided or 2-sided originals of the media types, such as standard paper, recycled paper and paper having

holes (2, 3 or 4 holes) for filing, on the RADF (Reversing Automatic Document Feeder). On the original glass, you can

place 1-sided originals of the above media types as well as OHP film, tracing paper, booklets and three-dimensional

objects.

Location

Maximum size

Paper weight

Original size

Original glass

Length: 297 mm (11.69")

Width: 432 mm (17.01")

−

North American format:

LD, LG, LT, LT-R, ST, ST-R,

COMP

A/B format:

A3, A4, A4-R, A5, A5-R, B4,

B5, B5-R, FOLIO

RADF*

Length: 297 mm (11.69")

Width: 432 mm (17.01")

e-STUDIO4520C Series / e-STUDIO455 Series: North American format:

1-sided originals

LD, LG, LT, LT-R, ST-R,

COMP

35 - 157 g/m²(9.3 - 41.8 lb.)

A/B format:

2-sided originals

50 - 157 g/m²(13.3 - 41.8 lb.)

e-STUDIO6530C Series / e-STUDIO855 Series:

1-sided originals

A3, A4, A4-R, A5-R, B4, B5,

B5-R, FOLIO

(ST/A5 is not available)

35 - 209 g/m²(9.3 - 110 lb.)

2-sided originals

50 - 157 g/m²(13.3 - 41.8 lb.)

For e-STUDIO4520C Series / e-STUDIO455 Series, RADF is an option.

y Do not place any heavy objects (4 kg/9 lb. or over) on the original glass and do not press on it with force.

y If the original is any of the following sizes, it is automatically rotated and sent as described below.

A4 → A4-R

A5-R → A5

B5-R → B5

LT → LT-R

ST-R → ST

‰ Original scanning range

The following figures show the original scanning area. Any information in the shaded area is not printed on the paper.

1. LD, LG, LT-R, ST-R, COMP, A3, A4-R, A5-R, B4, B5-R, FOLIO

2. LT, ST, A4, A5, B5

5 mm

(0.2 inch)

5 mm

(0.2 inch)

5 mm

(0.2 inch)

5 mm

(0.2 inch)

5 mm

(0.2 inch)

5 mm

(0.2 inch)

5 mm

(0.2 inch)

5 mm

(0.2 inch)

Sending a Fax 23

2 SENDING/RECEIVING A FAX

‰ Placing the original(s) on the original glass

This section describes how to set an original on the original glass. Originals are sent in the order they are placed on the

original glass.

Do not place any heavy objects (4 kg/9 lb. or over) on the original glass and do not press on it with force.

Breaking the glass could injure you.

Raise the Original Cover or RADF (Reversing Automatic Document Feeder), and place

the original with its face down on the glass.

Raise it 60 degrees or more for the detection of the original.

Align the original against the left inner corner of the glass.

y Different size originals can also be sent in one transmission.

y When an original of any size other than LT/A4 is placed in the direction shown in the above left figure,

transmission to a recipient is carried out so that the pre-entered sender information is printed in position A in the

figure.

y When an original of LT/A4 size is placed in the direction shown in the above right figure, transmission to a

recipient is carried out so that the pre-entered sender information is printed in position B in the figure.

y The pre-entered sender information shows what is registered in the Terminal ID.

P .54 “Transmitting 2-Sided Originals”

Lower the Original Cover or RADF slowly.

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2 SENDING/RECEIVING A FAX

2.SENDING/RECEIVING A FAX

‰ Placing the original(s) on the RADF

This section describes how to set the original(s) on the RADF (Reversing Automatic Document Feeder, optional). When

the originals are placed on the RADF, the uppermost page is the first to be scanned and sent.

The RADF is an optional unit for the e-STUDIO4520C Series / e-STUDIO455 Series. It is equipped with the

e-STUDIO6530C Series / e-STUDIO855 Series as a standard.

After aligning the originals, place them with their face up and slide the guides to rest

against the edges of the originals.

y Regardless of their sizes, originals are acceptable up to 100 sheets (35 to 80 g/m²(9.3 to 20 lb.)) or 16 mm

(0.62") in height.

y 2-sided originals can be set and sent.

y When an original of any size other than LT/A4 is placed in the direction shown in the above left figure,

transmission to a recipient is carried out so that the pre-entered sender information is printed in position A in the

figure.

y When an original of LT/A4 size is placed in the direction shown in the above right figure, transmission to a

recipient is carried out so that the pre-entered sender information is printed in position B in the figure.

y The pre-entered sender information shows what is registered in the Terminal ID.

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2 SENDING/RECEIVING A FAX

Sending different width originals

To set different width originals, adjust the side guides to the widest original size, and then align the original against the

front side. Available combinations of the original size are as follows.

y A/B format: A3, A4, B4, B5, A4-R, FOLIO

y North American format: LD, LT, COMP, LG, LT-R

To send different width originals, you need to enable “DIFFERENT WIDTH” as a transmission condition.

P .109 “Setting 2nd Line for FAX Unit”

Precautions for using the RADF

Do not use the following originals as they may misfeed or become damaged:

(1) Badly wrinkled or folded originals. In

particular, originals whose leading edge

are curled may fail to be fed.

(4) Clipped or stapled originals

(2) Originals with carbon paper

(5) Originals with holes or torn originals

(3) Taped, pasted or clipped (cut out)

originals

(6) Damp originals (7) OHP film originals

The following originals should be handled carefully:

(1) Folded or curled originals should be smoothed out

before being used.

(2) Originals sticking to each other, or originals that are

surface-treated may fail to separate properly.

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2.SENDING/RECEIVING A FAX

„ Setting the transmission conditions

You can set the fax transmission conditions.

y The transmission conditions are only applied to the current transmission. They return to the default settings after

the transmission.

y Each default setting of resolution, original mode, exposure, transmission mode and ECM is adjustable.

P .98 “Fax settings”

‰ Making settings

Pressing [OPTION] on the fax screen will display the transmission condition setting screen as shown below. Set each

setting item, and then press [OK].

y Press

to switch the pages.

y To cancel the operation and return to the previous screen, press the [RESET].

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2 SENDING/RECEIVING A FAX

RESOLUTION

Set the resolution based on the fineness of the original.

STANDARD: This is suitable for an original with regular size text.

FINE:

This is suitable for an original with small size text and fine illustrations.

This is suitable for an original with ultra-fine illustrations.

U-FINE:

If the recipient’s fax machine is not capable of receiving originals at the same resolution, the resolution is automatically

converted before being sent to the recipient. The higher the resolution is, the longer it takes to send an original.

ORIGINAL MODE

Set the scanning mode based on the type of the original.

TEXT:

TEXT/PHOTO: This is suitable for an original with a mixture of text and photos.

PHOTO: This is suitable for an original with photos.

This is suitable for an original with text and line drawings.

In the TEXT/PHOTO mode or PHOTO mode, transmission time may be longer than that in the TEXT mode.

TX TYPE

Set the fax transmission mode.

MEMORY TX:

Send the original after the scanned data are saved in the memory. Up to 100 transmissions can be

reserved. Up to 1000 pages can be sent in one transmission.

DIRECT TX:

Send the original directly as it is being scanned. Once a page has been scanned and sent, the next

page is scanned and sent. Therefore, it takes longer to scan and send all pages. However, you can

confirm on the fly that each page is sent to the recipient.

EXPOSURE

Set the density at which the original is to be scanned.

AUTO:

This equipment automatically detects the contrast of the original, and scans it with the optimum density.

Manual:

Press or to set the desired contrast.

ORIGINAL SIZE

Set the scan size of the original.

AUTO: The size of the original is automatically determined before the original is scanned.

DIFFERENT WIDTH: Select this function to load the originals with different width into the RADF (Reversing

Automatic Document Feeder).

Specified size:

The original is scanned at the preset size regardless of its actual size.

If the recipient’s fax machine is not capable of receiving originals of B5/B5-R size, this equipment may reduce that size

before sending it. To avoid this, when the original to be set is B5 and B5-R size, specify A4 and A4-R size respectively.

28 Sending a Fax

2 SENDING/RECEIVING A FAX

2.SENDING/RECEIVING A FAX

ECM

Switch the ECM (Error Correction Mode) communication ON or OFF. ECM is an internationally standardized

communication mode that automatically corrects errors that occur during fax transmissions. With this setting option ON,

even when the transmitted data have been affected by noise during communication, this mode allows good

communication without image distortion by automatically resending the parts that have been affected.

y Both the sender and the receiver must have the ECM function to make ECM communication available.

y When affected by noise during communication, communication time is slightly longer than usual. Even when the

ECM communication is used, an error may occur depending on the line status.

y The ECM communication is not available for voice communication.

QUALITY TX

Switch Quality TX ON or OFF. When this mode is set to ON, originals are sent at a slower speed than usual and the

chances of errors occurring decrease.

SUB/SEP, SID/PWD

For the communication compatible with ITU-T (International Telecommunications Union Telecommunications) standards,

specify a subaddress or password to be sent to the recipient's fax machine. (Up to 20 digits can be entered.)

SUB (Subaddress):

Information to send data of the original to the fax machine.

Information to retrieve data of the original from the fax machine.

Password for SUB.

SEP (Selective Polling):

SID (Sender Identification):

PWD (Password):

Password for SEP.

To use this function, the recipient’s fax machine must be capable of setting an ITU-T compatible subaddress or

password.

SUBJECT, BODY

The subject and body of the Internet Fax are shown here. This is not used for sending a standard fax.

LINE SELECT

Specify the line to be used for sending a fax when the 2nd Line for FAX Unit (optional) is installed.

AUTO: The line is switched automatically.

LINE1: The 1st line is used.

LINE2: The 2nd line is used.

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2 SENDING/RECEIVING A FAX

‰ Changing the settings for each page

You can change the scanning conditions (RESOLUTION, MODE, EXPOSURE and ORIGINAL) for each page.

When the scanning of the original is completed, the confirmation screen for the next

original is displayed. Press [OPTION].

The illustration above shows the original placed on the original glass. If you place an original on the RADF

(Reversing Automatic Document Feeder) and press the [CONTINUE] button during scanning, the confirmation

screen for the next original is displayed after the scanning is completed. If you press the [STOP] button during

scanning, the scanning halts and the confirmation screen for the next original can be displayed.

The setting screen for the scanning conditions is displayed. Change the setting, and

then press [OK].

P .27 “Making settings”

30 Sending a Fax

2 SENDING/RECEIVING A FAX

2.SENDING/RECEIVING A FAX

„ Specifying the recipient

You can specify the recipient fax number. There are various ways to specify it, such as Direct entry with digital keys and

Address book entry.

To use the address book, you need to register recipients’ fax numbers to the book in advance. For details of the

operation, refer to the MFP Management Guide or TopAccess Guide.

‰ Direct entry with digital keys

Direct entry is the method for specifying the recipient's fax number using the digital keys.

Key in the recipient's fax number using the digital keys on the control panel.

Confirm the fax number displayed on the fax screen.

y To delete each entered value, press [BACK SPACE].

y To delete all the entered values at once, press the [CLEAR] button on the control panel.

y In the memory transmission mode, you can send the same document to multiple recipients (up to 400

recipients) at once. Press [MULTI], and then enter the recipient's fax number. Repeat this operation until you

specify all the recipients. You can also specify up to a total of 400 recipients' fax numbers by combining with

other entry methods.

y To confirm all the selected recipients or delete unnecessary recipients, press [DESTINATION].

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2 SENDING/RECEIVING A FAX

‰ Specifying the recipient in the address book

In the address book, you can specify the recipient.

Press [SINGLE] tab to display the list of the addresses, and then press the recipient’s

FAX icon ( ).

y Press

to switch the pages.

y Alternatively, you can select the recipient by pressing the address name box. In such case, if a fax number and

an E-mail address have been registered to the recipient's address, both of them are selected.

y To cancel the selected recipient, press it again.

y In the memory transmission mode, you can send the same document to multiple recipients (up to 400

recipients) at once. Repeat this selection until you select all the recipients. For the multi-address transmission,

you can also specify the recipients (up to a total of 400 recipients) by combining with other entry methods.

y To confirm all the selected recipients or delete unnecessary recipients, press [DESTINATION].

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2.SENDING/RECEIVING A FAX

‰ Group entry

In the address book, you can specify the group to which you want to send a fax.

Press [GROUP] tab to display the list of the groups, and then press the group name.

y Press

to switch the pages.

y To cancel the selected group, press it again.

y To confirm the addresses registered in that group, press [CONTENTS].

y In the memory transmission mode, you can specify multiple groups (up to 200 groups, up to a total of 400

recipients) to send the same document at once. Repeat this selection until you select all the recipients. For the

multi-address transmission, you can also specify the recipients (up to a total of 400 recipients) by combining

with other entry methods.

y To confirm all the selected recipients or delete unnecessary recipients, press [DESTINATION].

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2 SENDING/RECEIVING A FAX

‰ Searching for by ID number

You can search for a specific recipient from the address book using the ID number.

Press [KNOWN ID].

Key in the desired ID number (1 to 1000) using the digital keys on the control panel, and

then press [OK].

The ID number is the one shown in the destination name box. The number ranges from 001 to 1000.

The page of the entered ID number is displayed. Press FAX icon ( ).

y Press

to switch the pages.

y Alternatively, you can select the recipient by pressing the address name box. In such case, if a fax number and

an E-mail address have been registered to the recipient's address, both of them are selected.

y To cancel the selected recipient, press it again.

y In the memory transmission mode, you can send the same document to multiple recipients (up to 400

recipients) at once. Repeat this selection until you select all the recipients. For the multi-address transmission,

you can also specify the recipients (up to a total of 400 recipients) by combining with other entry methods.

y To confirm all the selected recipients or delete unnecessary recipients, press [DESTINATION].

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2 SENDING/RECEIVING A FAX

2.SENDING/RECEIVING A FAX

‰ Searching for the recipient's fax number

You can search for the recipient's fax number from the address book and LDAP server.

To search for the recipient's fax number from the LDAP (Lightweight Directory Access Protocol) server, the name of

the LDAP server to be connected is required to be registered to this equipment in advance. For details of the LDAP

server, ask your network administrator.

Press [SEARCH].

y To display the recipient search menu, press [SEARCH] while the address list is displayed. Perform this

operation when you want to search the LDAP server.

y To display the group search menu, press [SEARCH] while the group list is displayed.

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2 SENDING/RECEIVING A FAX

Press the button of the keyword category you want to search. Enter the keyword. Press

[SEARCH].

y For details of the operation to enter characters, refer to the Quick Start Guide.

y To cancel the entered keyword, press [CLEAR].

y You can search for the desired recipient's fax number by specifying multiple keywords.

Selecting the LDAP server

To search for the recipient's fax number in the LDAP server, press [DIR SERVICE] in the recipient search menu.

The list of the LDAP servers is displayed. Press the LDAP server name you want to search, and then press [OK].

The search result is displayed. Press the desired FAX icon ( ), and then press [OK].

y Press

to switch the pages.

Alternatively, you can select the recipient by pressing the address name box. In such case, if a fax number and

an E-mail address have been registered to the recipient's address, both of them are selected.

y To cancel the selected recipient, press it again.

y In the memory transmission mode, you can send the same document to multiple recipients (up to 400

recipients) at once. Repeat this selection until you select all the recipients. For the multi-address transmission,

you can also specify the recipients (up to a total of 400 recipients) by combining with other entry methods.

y To confirm all the selected recipients or delete unnecessary recipients, press [DESTINATION].

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2 SENDING/RECEIVING A FAX

2.SENDING/RECEIVING A FAX

‰ Confirming the recipients

You can confirm the recipients which you specified or delete unnecessary recipients.

Press [DESTINATION].

The recipient list screen is displayed. Select the recipient you want to delete, and then

press [DELETE].

y Press

to switch the pages.

y Press [CLOSE] to return to the previous screen.

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2 SENDING/RECEIVING A FAX

„ Other transmissions

‰ On-hook transmission

In this mode, you can dial and perform direct fax transmission without picking up the handset of the external telephone.

On-hook Transmission is available when

on the upper right of the screen is OFF.

Place the original(s).

Press the [FAX] button on the control panel.

Press [OPTION] and set the transmission conditions.

Press [MONITOR].

y Make sure that you hear the dial tone from the built-in speaker.

y To cancel the operation, press [MONITOR] again.

To use the [SEARCH] to specify the recipients, you must specify the recipient in advance by following the

procedures below. Specify the recipients, and then press [MONITOR].

Specify the recipients.

y For direct entry, each press of a digital key on the control panel dials a number. If you make a mistake when

dialing the fax number, press [MONITOR] to cut the line, and then press it again to redial.

y If you specified the recipient with the [SEARCH], press [MONITOR], and then [DIAL].

When you hear the answer tone (short high-pitched tone) through the built-in speaker

indicating the connection has been made with the recipient’s machine, press [SEND].

When you hear the other party’s voice answering the call before pressing [SEND], pick up the handset of the

external telephone. Then ask him/her to perform operation of the fax reception.

38 Sending a Fax

2 SENDING/RECEIVING A FAX

2.SENDING/RECEIVING A FAX

‰ Off-hook transmission

In this mode, you can pick up the handset of the external telephone to dial and perform direct fax transmission. Off-hook

Transmission is available when

on the upper right of the screen is OFF.

Place the original(s).

Press the [FAX] button on the control panel.

Press [OPTION] and set the transmission conditions.

Pick up the handset of the external telephone.

Use the external telephone to dial the fax number.

When you use the external telephone to dial, the machine dials each number you enter. If you make a mistake

when dialing the fax number, replace the handset to cut the line, and then pick up the handset again to redial.

When you hear the answer tone (short high-pitched tone) through the built-in speaker

indicating the connection has been made with the recipient’s machine, press [SEND].

P .57 “Polling Communication”

When you hear the other party’s voice answering the call before pressing [SEND], ask him/her to perform

operation of the fax reception.

Replace the handset of the external telephone.

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2 SENDING/RECEIVING A FAX

Receiving a Fax

„ Reception mode

This section describes how to receive a fax. Refer to the appropriate section for your current reception mode. The

reception mode can be set on the ADMN menu. For details of the current setting, ask your administrator. Besides the

receiving methods described in this page, there are various useful ways to receive a fax. These procedures are described

in the following pages.

P .60 “Mailbox Transmission”

‰ AUTO reception

Faxes are automatically received during an incoming call. Users do not have to do anything when receiving a fax.

When the 2nd Line for FAX Unit (optional) is installed, the reception mode of the 2nd line is limited to “AUTO

reception”.

‰ MANUAL reception

Faxes are manually received by using an external telephone when you have an incoming call.

Pick up the handset of the external telephone when you have an incoming call.

If the incoming call is a telephone call, you can start talking.

If you hear a tone (fax signal) through the handset of the external telephone, press the

[FAX] button on the control panel.

P .106 “Setting RX printing”

Press the [ADVANCED] tab, and then press [MANUAL RECEIVE].

When the message indicating that receiving faxes is possible appears, press the

[START] button on the control panel and replace the handset of the external telephone.

40 Receiving a Fax

2 SENDING/RECEIVING A FAX

2.SENDING/RECEIVING A FAX

‰ Memory reception

In the following conditions, faxes cannot be printed. If this happens, received fax data are stored in the memory, and

printing is resumed as soon as this equipment is ready. As the memory reception function is always enabled, you do not

need to make any setting.

y During copying or printing

y During printing of received copy of the originals

y During printing of lists and reports

y When paper has run out

y When a paper jam occurs

y When toner has run out

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2 SENDING/RECEIVING A FAX

„ Originals and paper

‰ Acceptable size of paper

A3, B4, A4, B5, A5, FOLIO, LD, LG, LT, ST and COMP sized paper are available.

The printing range of each size of paper is as follows: As shown in the figures below, if an original document contains any

information in the shaded area, it is not printed on the paper.

5 mm

(0.2 inch)

5 mm

(0.2 inch)

5 mm

(0.2 inch)

5 mm

(0.2 inch)

5 mm

(0.2 inch)

5 mm

(0.2 inch)

5 mm

(0.2 inch)

5 mm

(0.2 inch)

y Set the paper in the drawers or the Large Capacity Feeder (optional). The bypass tray is not available.

y Regardless of whether or not the Finisher (optional) is installed, paper exits on the receiving tray.

y Drawers can be set for fax use only. For details of the operation, refer to the Copying Guide.

‰ Default setting for RX printing

To print the received fax, the paper with the same width as the original is used. Depending on the length of the original,

“RX reduction printing” or “Discard printing” (both of them are set to ON by manufacture default) are applied.

When an original is shorter or the same as the paper printing area

It is printed in the original size.

When an original is longer than the paper printing area

It is printed according to the following priority:

y When an original is up to 10 mm (0.4 inch) longer than the printing area: the part of the originals that exceeds the

paper printing area is discarded.

y When an original exceeds the printing area by more than 10 mm (0.4 inch): the original image is reduced to 75 %

(reduction printing). If the image still cannot be fitted into the printing area, paper larger than the original is selected. In

case there is no larger paper available, the original is printed with the image divided.

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2.SENDING/RECEIVING A FAX

‰ Paper priority when there is no same size paper

When both “RX reduction printing” and “Discard printing” are set to ON, paper is selected according to the following

priority:

1. Paper of the same size and the same orientation as the original

2. Paper of the same size but with a different orientation to the original

3. Paper of the same orientation but larger than the original

North American format

Size of Original

being Received

Ledger

Legal

Letter

Ledger

Legal

Letter

Legal

Statement

Letter

COMP

Ledger

Priority

Letter

Reduced to 75%

Letter

Reduced to 75%

Letter

COMP

Ledger

COMP

Ledger

Legal

COMP

Ledger

y When the corresponding paper size is not available, in most cases, the scanned original is printed on paper of a

larger size. However, the sender’s fax machine may reduce the scanned original to fit the paper size available in

the recipient’s fax machine (this equipment). (Ex. LD → LT)

y The paper priority varies according to the “RX reduction printing” and “Discard printing” settings. For details,

contact your service technician.

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2 SENDING/RECEIVING A FAX

A/B format

Size of Original

being Received

Priority

FOLIO

Reduced to 75%

y When the corresponding paper size is not available, in most cases, the scanned original is printed on paper of a

larger size. However, the sender’s fax machine may reduce the scanned original to fit the paper size available in

the recipient’s fax machine (this equipment). (Ex. A3 → A4)

y The paper priority varies according to the “RX reduction printing” and “Discard printing” settings. For details,

contact your service technician.

44 Receiving a Fax

CHECKING AND CANCELING THE

COMMUNICATIONS

This chapter describes how to check and cancel fax communications.

Checking Communication s ................................................................................................... 46

Checking reserved transmissions ........................................................................................................................46

Checking communication status (log)...................................................................................................................47

Canceling the Transmission.................................................................................................. 49

Canceling the memory transmission ....................................................................................................................49

Canceling direct transmissions.............................................................................................................................51

Canceling reserved transmissions .......................................................................................................................52

3 CHECKING AND CANCELING THE COMMUNICATIONS

Checking Communications

„ Checking reserved transmissions

You can check reserved fax transmissions.

Press [JOB STATUS].

Select [FAX].

y Reserved transmission jobs are listed in the reversed chronological order from top to bottom.

y Press or to switch the pages.

y To print the list of the reserved transmissions jobs, press [RESERVATION LIST].

y In the “Status” column, the status of each job is indicated with the following:

Line1:

Sending on the 1st line.

Line2:

Sending on the 2nd line.

Network:

Delayed:

Wait:

Reserved for sending via Internet Fax.

Reserved with the time to send specified.

Communication is in the standby queue.

Invalid:

Under standby due to an invalid department code (Network Fax). For details of Network Fax

function, refer to the Network Fax Guide.

46 Checking Communications

3 CHECKING AND CANCELING THE COMMUNICATIONS

3.CHECKING AND CANCELING THE COMMUNICATIONS

„ Checking communication status (log)

You can check the log of fax transmissions and receptions.

Press [JOB STATUS].

Select the [LOG] tab, and then press [SEND] or [RECEIVE].

Checking Communications 47

3 CHECKING AND CANCELING THE COMMUNICATIONS

The list of the communication status is displayed.

y Transmissions or receptions are listed in the reversed chronological order from top to bottom.

y Press

to switch the pages.

y Up to the latest 40 or 120 transmission/reception records can be listed on the log. The maximum number can

be set on the ADMN menu. For details of the operation, refer to the MFP Management Guide.

y To print the log of transmissions or receptions, press [JOURNAL].

P .84 “Journal (transmission journal/reception journal)”

y In the “Status” column, the status is indicated with the following:

OK:

Transmission or reception succeeded.

4-digit error code:

Transmission or reception failed.

P .46 “Checking reserved transmissions”

Registering recipients’ fax numbers to the address book

To register recipient's fax numbers in the address book from the send/receive log screen, select a record in the

send or receive log, and then press [ENTRY]. For details of the registration to the address book, refer to the MFP

Management Guide.

y Fax and E-mail transmissions whose recipients are specified with direct entry or entry using the LDAP

server can be registered to the address book from the Send log.

y Polling and E-mail receptions whose recipients are specified with direct entry or entry using the LDAP

server can be registered to the address book from the Receive log.

48 Checking Communications

3 CHECKING AND CANCELING THE COMMUNICATIONS

Canceling the Transmission

„ Canceling the memory transmission

You can cancel the memory transmission during scanning.

‰ When using the original glass

This section describes how to cancel the memory transmission when an original is placed on the original glass.

When scanning is completed, the confirmation screen for the next original is displayed.

Press [JOB CANCEL].

If you leave the screen unattended for approximately 45 sec. after it appears, the scanned original is sent.

The confirmation screen for the deletion is displayed. Press [YES].

Canceling the Transmission 49

3 CHECKING AND CANCELING THE COMMUNICATIONS

‰ When using the RADF (Reversing Automatic Document Feeder)

This section describes how to cancel the memory transmission when an original is placed on the RADF.

Press the [STOP] button on the control panel while the originals are being scanned.

Scanning is paused.

The confirmation screen for the next original is displayed. Press [JOB CANCEL].

y If you press [JOB FINISH], the scanned originals are sent.

y If you leave the screen for the next original unattended for approximately 45 sec. after it appears, the memory

transmission is canceled.

The confirmation screen for the deletion is displayed. Press [YES].

50 Canceling the Transmission

3 CHECKING AND CANCELING THE COMMUNICATIONS

3.CHECKING AND CANCELING THE COMMUNICATIONS

„ Canceling direct transmissions

You can cancel the direct transmission during scanning.

Even if you cancel transmission in the direct TX mode, the part of the original that was scanned before transmission is

canceled has been sent.

Press the [STOP] button on the control panel while the original is being scanned.

The scanning and transmission are stopped.

Canceling the Transmission 51

3 CHECKING AND CANCELING THE COMMUNICATIONS

„ Canceling reserved transmissions

You can display the list of the reserved transmissions, and cancel the reserved transmissions that are in the queue or in

progress.

Press [JOB STATUS], and then select the [FAX] tab.

The list of the reserved transmissions is displayed. This step is the same as that for checking the reserved

transmission.

Select the reserved transmission you want to delete, and then press [DELETE].

In the “Status” column, you can check the status of the reservation. “Wait” indicates that the data are waiting to be

sent. “Line1” and “Line2” indicates that the data are being sent. Delayed transmission reservation and polling

transmission/reception can be canceled.

The confirmation screen for the deletion is displayed. Press [DELETE].

52 Canceling the Transmission

ADVANCED FUNCTIONS

This chapter describes useful functions of this equipment.

Transmitting 2-Sided Originals ............................................................................................. 54

Priority Transmission............................................................................................................. 56

Polling Communication ......................................................................................................... 57

Polling transmission .............................................................................................................................................57

Polling receptio n ...................................................................................................................................................59

Mailbox Transmission............................................................................................................ 60

Registering/printing/deleting an original ...............................................................................................................61

Sending/retrieving an origina l ...............................................................................................................................65

Creating/modifying/deleting a mailbox .................................................................................................................68

Chain Dial Communication.................................................................................................... 75

Delayed Transmission Reservation...................................................................................... 76

Recovery Transmissio n ......................................................................................................... 77

Onramp Gateway.................................................................................................................... 78

Offramp Gateway.................................................................................................................... 79

Save as File............................................................................................................................. 80

4 ADVANCED FUNCTIONS

Transmitting 2-Sided Originals

You can send a copy of 2-sided originals by fax using the RADF (Reversing Automatic Document Feeder).

Note that each setting will automatically return to its default setting when transmission is completed.

Place the original(s) on the RADF.

When you place a 2-sided original of the LT/A4 size, change the direction of the original depending on its bound

position as follows:

1. Right-to-left (book-type) original

2. Top-to-bottom (tablet-type) original

Press the [FAX] button on the control panel.

Press [OPTION] and set the transmission conditions.

Select the [ADVANCED] tab, and then press [2-SIDED SCAN].

Press [BOOK] or [TABLET] depending on the bound position of the original(s), and

then press [OK].

Specify the recipient’s fax number.

54 Transmitting 2-Sided Originals

4 ADVANCED FUNCTIONS

4.ADVANCED FUNCTIONS

Press [SEND].

Transmitting 2-Sided Originals 55

4 ADVANCED FUNCTIONS

Priority Transmission

You can send a fax prior to other reserved transmissions (including redial standby).

Note that each setting will automatically return to its default setting when transmission is completed.

Place the original(s).

Press the [FAX] button on the control panel.

Press [OPTION] and set the transmission conditions.

Press the [ADVANCED] tab, and then press [PRIORITY RESERVE].

Press [OK].

Specify the recipient’s fax number.

In the priority transmission mode, you cannot specify multiple recipients’ fax numbers.

Press [SEND].

56 Priority Transmission

4 ADVANCED FUNCTIONS

Polling Communication

The polling communication function allows you to receive pending originals in the sender's fax machine by manually

operating the receiving fax machine. In this document, the operation in which this equipment is used as the sender's fax

machine is called “polling transmission” while that in which it is used as the recipient's fax machine is called as “polling

reception”.

„ Polling transmission

Upon request of a recipient's fax machine, this equipment sends an original document stored into the memory to the

recipient. By setting a password or a recipient's telephone number to an original stored into the memory, you can permit

specific recipients to receive the original using the polling transmission.

To use the polling communication function with the password verification applied, the fax machines of both the sender

and recipient have to be Toshiba Fax machines (MFP).

Place the original(s).

Press the [FAX] button on the control panel.

Press [OPTION] and set the transmission conditions.

P .52 “Canceling reserved transmissions”

Press the [ADVANCED] tab, and then press [POLLING RESERVE].

To set the password or fax number (the recipient’s telephone number), press the

[PASSWORD] or [FAX NUMBER] button. On the entry screen that appears, key in the

password (4 digits) or fax number (a maximum of 20 digits), and then press [OK].

y You do not have to set both the password and the fax number.

y If you have to set neither a password nor a fax number, leave both blank and press [OK].

Polling Communication 57

4 ADVANCED FUNCTIONS

Press the [START] button on the control panel.

y Upon request of the recipient's fax machine, the data of the original stored into memory are sent automatically.

Once they are sent, they are deleted from memory.

y You can delete the data of the original from memory by canceling the polling transmission.

58 Polling Communication

4 ADVANCED FUNCTIONS

4.ADVANCED FUNCTIONS

„ Polling reception

This equipment requests the sender's fax machine to send the data of the original.

Press the [FAX] button on the control panel.

Press the [ADVANCED] tab, and then press [POLLING].

If the password is set to the data of the original in the sender’s fax machine, press

[PASSWORD] to display the entry screen. Key in the password, and then press [OK].

If you do not have to key in the password, leave this entry box blank, and then press [OK].

Specify the sender’s fax number.

This equipment supports two types of receptions: Individual polling reception in which you specify a recipient’s

fax number and Multi-polling reception in which you specify multiple recipients’ fax numbers.

Press [SEND].

P .76 “Delayed Transmission Reservation”

With the delayed transmission reservation, you can perform the polling reception on a specific date and time. To

do that, set the date and time before pressing [SEND].

Polling Communication 59

4 ADVANCED FUNCTIONS

Mailbox Transmission

This function is used to communicate between fax machines compatible with a mailbox function (ITU-T compatible). The

owners of these fax machines can input or retrieve the data of the originals in the mailbox.

There are 3 types of mailbox: confidential mailbox, bulletin board mailbox and relay station mailbox. To perform mailbox

communication, the mailboxes must be created in advance. An individual password for each box can be set for security

protection.

P .68 “Creating/modifying/deleting a mailbox”

Confidential mailbox

Once data of an original are retrieved from this mailbox, these data will be deleted. This mailbox is suitable for registering

an original you want to send to a specific recipient. If a new original is registered in this mailbox in which another original

exists, the mailbox will contain both of the originals.

Bulletin board mailbox

No matter how many times an original is retrieved from this mailbox, the original will not be deleted. This mailbox is

suitable for registering an original you want to send to multiple recipients. If a new original is registered in this mailbox in

which another original exists, the existing original will be replaced with the new original and the new one will be stored in

the mailbox.

Relay station mailbox

Using this mailbox, an original sent from a fax machine is relayed to pre-registered multiple recipients. To inform a user of

the result of the relay, a report called RELAY TX END TERMINAL REPORT can be sent to a specific recipient. A copy of

the original can be printed out (regularly or when an error occurs).

If you want to send a copy of an original from an office in Los Angels to multiple offices in New York, you first send it from

the one in Los Angels to one of the offices in New York where the relay station mailbox is set up, so that it is relayed to the

other offices in New York. This will reduce communication costs.

NORMAL

VIA RELAY MAILBOX

LA office

(

Relay Originator

Relay Station

LA office

(

)

213

NY office A

Relay Mailbox

(

)

NY office A NY office B NY office C NY office D

(

)

212

)

(

)

(

)

(

)

212

Relay

Destination

* 4 long-distance calls

NY office B

(

NY office C

(

NY office D

(

)

local

* 1 long-distance call to the NY office A

(relay mailbox) and 3 local calls between

the NY office A (relay mailbox) and each

office.

If you create a forward mailbox whose number is the fax number of the sender, you can use the TSI function. Using

this function, this equipment forwards the original sent from the sender whose fax number is set to the mailbox

number, based on the pre-set agent (Save as file / Email / Store to e-Filing). This can be set from TopAccess. For

details of the operation, refer to the TopAccess Guide.

60 Mailbox Transmission

4 ADVANCED FUNCTIONS

4.ADVANCED FUNCTIONS

„ Registering/printing/deleting an original

This section describes the operations of the mailbox in this equipment.

‰ Registering an original

You can register an original to the confidential or bulletin board mailbox in this equipment.

To register the originals to confidential or bulletin board mailbox, the confidential or bulletin board mailbox must be

created in advance.

P .68 “Creating/modifying/deleting a mailbox”

Place the original(s).

Press the [FAX] button on the control panel.

Press [OPTION] and set the transmission conditions.

Press the [ADVANCED] tab, and then press [ITU MAILBOX].

In the “BOX TYPE” group, press [CONFIDENTIAL] or [BULLETIN BD.]. In the “MODE”

group, press [INPUT], and then [OK].

If the selected mailbox has not been set, an error message is displayed and you are unable to proceed.

Mailbox Transmission 61

4 ADVANCED FUNCTIONS

Press [BOX NUMBER] to display the entry screen. Key in the box number, and then

press [OK].

y If a password has been set to the selected bulletin board mailbox, key in the password in the same way as the

box number. If you have selected the confidential mailbox, it is not necessary to key in a password since it is not

verified.

y If the box number or password is incorrect, an error message is displayed and you are unable to proceed.

Press the [START] button on the control panel.

When you cancel the registration, press the [STOP] button on the control panel, and then [JOB CANCEL] on the

touch panel.

62 Mailbox Transmission

4 ADVANCED FUNCTIONS

4.ADVANCED FUNCTIONS

‰ Printing an original

You can print the original registered in the confidential or bulletin board mailbox in this equipment.

Press the [FAX] button on the control panel.

P .61 “Registering an original”

Press the [ADVANCED] tab, and then press [ITU MAILBOX].

This screen is the same as the one you see when you register the original.

In the “BOX TYPE” group, press [CONFIDENTIAL] or [BULLETIN BD.]. In the “MODE”

group, press [PRINT], and then [OK].

If the selected mailbox has not been set, an error message is displayed and you are unable to proceed.

Press [BOX NUMBER] to display the entry screen and key in the box number.

If a password has been set to the selected confidential mailbox, key in the password in the same way as the box

number. If you have selected the bulletin board mailbox, it is not necessary to key in a password since it is not

verified.

Press the [START] button on the control panel.

If the box number or password is incorrect, an error message is displayed and you are unable to proceed.

Mailbox Transmission 63

4 ADVANCED FUNCTIONS

‰ Deleting an original

You can delete the original registered in the confidential or bulletin board mailbox in this equipment.

Press the [FAX] button on the control panel.

P .61 “Registering an original”

Press the [ADVANCED] tab, and then press [ITU MAILBOX].

This screen is the same as the one you see when you register the original.

In the “BOX TYPE” group, press [CONFIDENTIAL] or [BULLETIN BD.]. In the “MODE”

group, press [CANCEL], and then [OK].

If the selected mailbox has not been set, an error message is displayed and you are unable to proceed.

Press [BOX NUMBER] to display the entry screen. Key in the box number, and then

press [OK].

If a password has been set to the selected mailbox, key in the password in the same way as the box number.

The confirmation screen for the deletion is displayed. Press [YES].

If the box number or password is incorrect, an error message is displayed and you are unable to proceed.

64 Mailbox Transmission

4 ADVANCED FUNCTIONS

4.ADVANCED FUNCTIONS

„ Sending/retrieving an original

This section describes the operations of the mailbox in the recipient's fax machine.

‰ Sending an original

You can send an original to the confidential/bulletin board/relay station mailbox in this equipment.

Place the original(s).

Press the [FAX] button on the control panel.

Press [OPTION] and set the transmission conditions.

Press the [ADVANCED] tab, and then press [ITU MAILBOX].

In the “BOX TYPE” group, press [CONFIDENTIAL], [BULLETIN BD.] or [RELAY]. In the

“MODE” group, press [TRANSMIT], and then [OK].

Mailbox Transmission 65

4 ADVANCED FUNCTIONS

Press [BOX NUMBER] to display the entry screen. Key in the box number, and then

press [OK].

If a password has been set to the selected mailbox, key in the password in the same way as the box number.

The box number and the password you specified here are sent to the recipient’s fax machine as SUD (box

number) and SID (password) of the command compatible with the ITU-T standards.

Specify the recipient’s fax number.

Press [SEND].

P .49 “Canceling the Transmission”

You can cancel the transmission of the original.

66 Mailbox Transmission

4 ADVANCED FUNCTIONS

4.ADVANCED FUNCTIONS

‰ Retrieving an original

You can retrieve an original from the confidential or bulletin board mailbox in the recipient's fax machine.

Press the [FAX] button on the control panel.

P .65 “Sending an original”

Press the [ADVANCED] tab, and then press [ITU MAILBOX].

This screen is the same as the one you see when you send the original.

In the “BOX TYPE” group, press [CONFIDENTIAL] or [BULLETIN BD.]. In the “MODE”

group, press [POLLING], and then [OK].

Press [BOX NUMBER] to display the entry screen. Key in the box number, and then

press [OK].

If a password has been set to the selected mailbox, key in the password in the same way as the box number.

The box number and the password you specified here are sent to the recipient’s fax machine as SUD (box

number) and SID (password) of the command compatible with the ITU-T standards.

Specify the recipient's fax number.

Press [SEND].

P .86 “Mailbox/relay box report”

Mailbox Transmission 67

4 ADVANCED FUNCTIONS

„ Creating/modifying/deleting a mailbox

This section describes how to manage the mailbox in this equipment.

In the list, you can view the status of the mailbox registered to this equipment.

‰ Creating the confidential or bulletin board mailbox

You can create the confidential or bulletin board mailbox in this equipment.

Press the [FAX] button on the control panel.

Press the [ADVANCED] tab, and then press [ITU MAILBOX].

In the “BOX TYPE” group, press [CONFIDENTIAL] or [BULLETIN BD.]. In the “MODE”

group, press [BOX SETUP], and then [OK].

68 Mailbox Transmission

4 ADVANCED FUNCTIONS

4.ADVANCED FUNCTIONS

Press [BOX NUMBER] to display the entry screen, key in the box number(s) (a

maximum of 20 digits), and then press [OK].

y If you want to set a password (a maximum of 20 digits), key in the password in the same way as the box

number.

y If the box number or password keyed in has already been registered, an error message is displayed and you

are unable to proceed.

Mailbox Transmission 69

4 ADVANCED FUNCTIONS

‰ Creating/modifying a relay station mailbox

You can create or modify the relay station mailbox.

Press the [FAX] button on the control panel.

P .68 “Creating the confidential or bulletin board mailbox”

Press the [ADVANCED] tab, and then press [ITU MAILBOX].

This screen is the same as the one you see when you create the confidential/bulletin board mailbox.

In the “BOX TYPE” group, press [RELAY]. In the “MODE” group, press [BOX SETUP] or

[MODIFY], and then [OK].

If the selected mailbox is not set at the time of modification, an error message is displayed and you are unable to

proceed.

Press [BOX NUMBER] to display the entry screen. Key in the box number(s) (a

maximum of 20 digits), and then press [OK].

y If you want to set a password (a maximum of 20 digits), key in the password in the same way as the box

number.

y If the box number or password is incorrect, an error message is displayed and you are unable to proceed.

70 Mailbox Transmission

4 ADVANCED FUNCTIONS

4.ADVANCED FUNCTIONS

Specify the recipient to be registered, and then press [OK].

Specify the recipient from the address book because this cannot be done with direct dialing.

The confirmation screen for sending a relay transmission report is displayed. If you

want to send the report, select [YES]. If not, select [NO].

By default, the relay transmission end terminal report is sent when a communication error occurs. On the

ADMN menu, you can make setting so that the report can be sent automatically. For details of the operation,

refer to the MFP Management Guide.

Specify the recipient to which you want to send the report, and then press [OK].

P .64 “Deleting an original”

Only one recipient can be specified.

Mailbox Transmission 71

4 ADVANCED FUNCTIONS

The confirmation screen for printing the received copy of the original is displayed. If

you want to print it out whenever a copy of the original is delivered, press [ALWAYS]. If

you want to print it out only when an error occurs, press the [ON ERROR].

72 Mailbox Transmission

4 ADVANCED FUNCTIONS

4.ADVANCED FUNCTIONS

‰ Deleting a mailbox

You can delete the confidential/bulletin board/relay station mailbox registered in this equipment.

The confidential and bulletin board mailbox in which the original is registered cannot be deleted. To delete the mailbox,

delete the original in advance.

Press the [FAX] button on the control panel.

P .68 “Creating the confidential or bulletin board mailbox”

Press the [ADVANCED] tab, and then press [ITU MAILBOX].

This screen is the same as the one you see when you create the confidential/bulletin board mailbox.

In the “BOX TYPE” group, press [CONFIDENTIAL], [BULLETIN BD.] or [RELAY]. In the

“MODE” group, press [BOX DELETE], and then [OK].

If the selected mailbox has not been set, an error message is displayed and you are unable to proceed.

Press [BOX NUMBER] to display the entry screen. Key in the box number, and then

press [OK].

If a password has been set to the selected mailbox, key in the password in the same way as the box number.

Mailbox Transmission 73

4 ADVANCED FUNCTIONS

The confirmation screen for the deletion is displayed. Press [YES].

If the box number or password is incorrect, an error message is displayed and you are unable to proceed.

74 Mailbox Transmission

4 ADVANCED FUNCTIONS

Chain Dial Communication

You can chain pre-registered sets of numbers to form a dialing string. For example, you can form the desired number by

specifying sets of numbers registered in the address book sequentially such as region code, area code and fax numbers.

Place the original(s).

Press the [FAX] button on the control panel.

Press [OPTION] and set the transmission conditions.

Press the [ADVANCED] tab, and then press [CHAIN DIAL COMM.].

Repeat this operation until the desired number is formed.

You can form the dialing number which is up to 128 digits in length. The numbers are chained in the order you

specify them.

Press [SEND].

Chain Dial Communication 75

4 ADVANCED FUNCTIONS

Delayed Transmission Reservation

You can send a fax at a specified date and time. It is useful when you want to make use of off-peak discounts (e.g.

nighttime) or you want to send a fax to a country which has a time difference.

Place the original(s).

Press the [FAX] button on the control panel.

Press [OPTION] and set the transmission conditions.

Press the [ADVANCED] tab, and then press [DELAYED TX RESERVE].

Key in the date, hour, and minute using the digital keys on the control panel, and then

press [OK].

y The acceptable range of reservation is up to one month later.

y Press

and

to move the cursor.

y Specify the time on a 24-hour basis.

y To correct the entry, press the [FUNCTION CLEAR] button on the control panel, and then key in the correct

number.

Specify the recipient’s fax number.

Press [SEND].

P .46 “Checking reserved transmissions”

Canceling delayed transmission reservation

You can cancel the delayed transmission reservation and send a fax in a normal manner. On the reserved

transmission confirmation screen, select the transmissions job, and then press [SEND].

76 Delayed Transmission Reservation

4 ADVANCED FUNCTIONS

Recovery Transmission

You can save the data of originals, which were not sent after redialing a specified number of times, in the memory and

resend them without placing the originals. Enabling or disabling this function or a period of time for the data to be retained

can be set on the ADMN menu. For the details of the current setting, ask your administrator.

P .108 “Setting recovery transmission”

Press the [FAX] button on the control panel.

Press [OPTION] and set the transmission conditions.

P .68 “Creating/modifying/deleting a mailbox”

Press the [ADVANCED] tab, and then press [RECOVERY TX].

Select the transmission job, and then press [SEND].

y You can change the fax number which is specified with the direct entry method.

y To delete the selected transmission job, press [JOB CANCEL].

Recovery Transmission 77

4 ADVANCED FUNCTIONS

Onramp Gateway

The onramp gateway function allows for an original sent from another mailbox-supported fax machine to be converted into

E-mail data, which will be sent to a pre-registered E-mail address, via the mailbox (relay station) in this equipment.

To use this function, the scanning function is required.

The e-STUDIO455 Series and the e-STUDIO855 Series provide the scanning function as an option. However, this optional function

is already installed in some models.

1. A fax is sent to the Relay Box

of the equipment through the

public telephone line.

ITU-T Compatible

G3 Fax machine

Mail Server

e-STUDIO

Relay Box

Internet Fax

machine

3. The E-mail (Internet Fax) is received

through the Network.

2. The fax is converted to an E-mail

and sent to the E-mail address

registered in the Relay Box.

Internet

Intranet

Mail Server

Client Computer

3. The E-mail is received through the

Network.

Fax numbers and E-mail addresses can be registered to the mailbox used for an onramp gateway transmission. That

mailbox is the same as the one used for the mailbox transmission. For details of how to create/modify/delete a relay

station mailbox, see the following section.

To use the onramp gateway, you need to set an E-mail address and Internet Fax to this equipment. For details of the

operation, refer to the TopAccess Guide.

78 Onramp Gateway

4 ADVANCED FUNCTIONS

Offramp Gateway

The offramp gateway function allows for E-mail or Internet Fax sent from another device to be converted into standard fax

data via this equipment, which will be sent to the recipient specified by the sender via a public telephone line. This is useful

in reducing communication costs by using a combination of both the Internet and public telephone lines. For example,

when sending documents long distances, such as overseas, the Internet can be used to send the document to a machine

in the country of destination and then it will be forwarded to a target fax machine as fax data via a public telephone line.

To use this function, the scanning function is required.

The e-STUDIO455 Series and the e-STUDIO855 Series provide the scanning function as an option. However, this optional function

is already installed in some models.

3. The received E-mail and the Internet

1. The domain name of this equipment

and the fax number of the final

recipient are specified and an Internet

Fax is sent.

Fax are converted to the standard

fax, and are sent to the final

recipient's fax machine.

2. The E-mail and the Internet

Fax in which the domain name

of this equipment is specified

are received, and are sent to

this equipment.

Mail Server

Internet Fax

machine

e-STUDIO

Mail Server

(SMTP)

Internet

Intranet

Client Computer

Subaddress

Destination

G3 Fax machine

Mail Server

1. The domain name of this equipment

and the fax number of the final

recipient are specified and an E-mail

is sent.

4. If a subaddress is specified in the recipient of the

received fax, the fax is sent to the subaddress

destination.

Specifying an E-mail address

When you want to use this equipment as a relay station to perform an offramp gateway transmission, ask the sender to

specify an E-mail address as follows.

y FAX=xxxxxxxx@FQDN

The fax number of the final recipient is specified in “xxxxxxxx”.

e.g.: In case that the fax number is “1234567890” and the domain name of this equipment (FQDN) is

“host1.toshibatec-ifax.com”, the fax should be sent to

[email protected]

Sending to a subaddress

y FAX=xxxxxxxx/T33S=yyyy@FQDN

The fax number of the final recipient is specified in “xxxxxxxx” and the subaddress in “yyyy”.

e.g.: In case that the fax number is “1234567890”, the subaddress is “1234”, and the domain name of this equipment

(FQDN) is “host1.toshibatec-ifax.com”, the fax should be sent to

FAX=1234567890/[email protected]

Setting up the SMTP server

SMTP is a server protocol for sending and receiving E-mails. To use the offramp gateway function, you need to set up the

SMTP server so that this equipment can receive E-mails and Internet Fax using SMTP. For details of the operation, refer

to the TopAccess Guide.

Offramp Gateway 79

4 ADVANCED FUNCTIONS

Save as File

While sending a fax, you can save the fax as a file to a shared folder in this equipment or in a client computer. That file can

be accessed from client computers on a network. To save a fax as a file into a shared folder in a client computer, you must

make the “Save as file” setting of this equipment in advance. For details of the operation, refer to the TopAccess Guide.

To use this function, the scanning function is required.

The e-STUDIO455 Series and the e-STUDIO855 Series provide the scanning function as an option. However, this optional function

is already installed in some models.

y Be sure to back up the files in the shared folder to protect them from unexpected data loss events.

y If the forced encryption function for PDF security^*is enabled, this function is not available. For the details of the

security settings, refer to the MFP Management Guide.

The PDF security may not be available depending on the equipment.

Place the original(s).

Press the [FAX] button on the control panel.

Press [STORAGE].

Press [FILE NAME], and then enter the file name (a maximum of 45 characters).

If you press [FILE NAME], the on-screen keyboard appears. For details of the operation to enter characters, refer

to the Quick Start Guide.

80 Save as File

4 ADVANCED FUNCTIONS

4.ADVANCED FUNCTIONS

Select the location where you want to save the file and the file format, and then press

[OK].

When PDF-MULTI, TIFF-MULTI, or XPS-MULTI is selected, the file should be saved as a multiple-page file. When

PDF-SINGLE, TIFF-SINGLE, or XPS-SINGLE is selected, the file should be saved as a single-page file.

When a file is saved in the shared folder of the hard disk in this equipment, it is saved in the “TXFAX” folder

under the “FILE_SHARE” folder. When PDF-SINGLE, TIFF-SINGLE, or XPS-SINGLE is selected, another

folder with the same file name is automatically created in the “TXFAX” folder in which the file is saved.

Specify the recipient's fax number.

Press [SEND].

Printing Lists & Reports Manuall y ........................................................................................ 84

When fax transmission is completed, storing of the data of the original is also completed. However, if a fax

cannot be sent after redialing a specified number of times, only the storing of the data of the original is

completed.

Save as File 81

PRINTING LISTS AND REPORTS

This chapter explains how to print lists and reports.

Journal (transmission journal/reception journal)...................................................................................................84

Reservation lis t .....................................................................................................................................................85

Mailbox/relay box repor t .......................................................................................................................................86

Printing Lists & Reports Automatically................................................................................ 87

Lists/Reports Samples........................................................................................................... 88

Transmission journal ............................................................................................................................................88

Reception journal .................................................................................................................................................89

Reservation lis t .....................................................................................................................................................89

Mailbox/relay box repor t .......................................................................................................................................90

Memory transmission repor t .................................................................................................................................91

Transmission report..............................................................................................................................................92

Multi transmission report ......................................................................................................................................92

Multi polling repor t ................................................................................................................................................93

Relay TX orig. terminal report ..............................................................................................................................93

Relay TX relay station repor t ................................................................................................................................94

Relay TX end terminal report ...............................................................................................................................94

Relay station report ..............................................................................................................................................95

Mailbox reception repor t .......................................................................................................................................95

Power failure lis t ...................................................................................................................................................96

5 PRINTING LISTS AND REPORTS

Printing Lists & Reports Manually

You can print lists and reports (journals) manually. For samples of lists and reports, see the following section.

P .88 “Lists/Reports Samples”

y Lists and reports are printed on LT/A4-size paper. If this equipment has run out of LT/A4-size paper, lists and

reports will be printed on larger sized paper.

y In addition to the lists described in this section, the following lists can be printed manually: For details of the

operation, refer to the MFP Management Guide.

ADDRESS BOOK INFORMATION: List of recipients registered in the address book.

GROUP NUMBER INFORMATION: List of recipients registered in the address book as a group.

FUNCTION LIST:

List of the user settings.

„ Journal (transmission journal/reception journal)

You can print a list of transmissions and receptions.

This equipment logs up to the latest 40 or 120 transmission/reception records. This number can be set on the ADMN

menu. For details of the operation, refer to the MFP Management Guide.

Press [JOB STATUS].

Select the [LOG] tab, and then press [SEND] or [RECEIVE].

84 Printing Lists & Reports Manually

5 PRINTING LISTS AND REPORTS

5.PRINTING LISTS AND REPORTS

Press [JOURNAL].

If [JOURNAL] is pressed with the transmission/reception records selected, the journal of the selected file is printed.

„ Reservation list

You can print a list of the reserved transmissions.

Press [JOB STATUS].

Press the [FAX], and then press [RESERVATION LIST].

Printing Lists & Reports Manually 85

5 PRINTING LISTS AND REPORTS

„ Mailbox/relay box report

You can print a list of the current status of the mailboxes registered to this equipment.

Press the [FAX] button on the control panel.

P .88 “Lists/Reports Samples”

Press the [ADVANCED] tab, and then press [ITU MAILBOX LIST].

86 Printing Lists & Reports Manually

5 PRINTING LISTS AND REPORTS

Printing Lists & Reports Automatically

You can print lists and reports automatically. For samples of lists and reports, see the following section.

Lists and reports are automatically printed according to the settings that the administrator made, so no user operation

is required. For details of the setting operation, refer to the MFP Management Guide.

The available lists/reports to be printed automatically are as follows:

TRANSMISSION JOURNAL

When this equipment completes 40 or 120 transmission jobs, the transmission journal is printed.

RECEPTION JOURNAL

When this equipment completes 40 or 120 reception jobs, the reception journal is printed.

MEMORY TRANSMISSION REPORT

When the memory transmission is completed, the report is printed. (You have an option to add a reduced image of the

transmitted document.)

TRANSMISSION REPORT

When the direct transmission is completed, the report is printed.

MULTI TRANSMISSION REPORT

When the multi-address transmission is completed, the report is printed. (You have an option to add a reduced image of

the transmitted document.)

MULTI POLLING REPORT

When a multi-polling RX is completed, the report is printed.

RELAY TX ORIG. TERMINAL REPORT

When the document transmission from an originator terminal to a relay station is completed during the mailbox

transmissions, the report is printed. (You have an option to add a reduced image of the transmitted document.)

RELAY TX RELAY STATION REPORT

When a document transmission from a relay station to an end terminal is completed during the mailbox transmissions, the

report is printed. (You have an option to add a reduced image of the transmitted document.)

RELAY TX END TERMINAL REPORT

When the document transmission from a relay station to an end terminal is completed during the mailbox transmissions,

the report is sent to an originator terminal. (You have an option to add a reduced image of the transmitted document.)

RELAY STATION REPORT

When a relay station in this equipment receives an original during the mailbox transmissions, the report is printed.

MAILBOX RECEPTION REPORT

When the confidential or bulletin board mailbox in this equipment receives an original during the mailbox receptions, the

report is printed.

POWER FAILURE LIST

When a loss of data in memory occurs due to an unexpected event such as a power failure during transmission/reception,

a list of jobs related to that data is printed. No user setting operation is required for printing this report. When you turn ON

this equipment after a power failure, the report is printed automatically.

Printing Lists & Reports Automatically 87

5 PRINTING LISTS AND REPORTS

Lists/Reports Samples

„ Transmission journal

Terminal ID

Sender’s Fax number

(Line2: Optional)

Sender’s Fax number

(Line1)

Journal (or list)

outputting date and time

ROM version

TRANSMISSION JOURNAL

XXXXXXXXXXX

XXXX-XXX

TIME

: 05-15-'08 17:55

: 2131234567

FAX NO.1

FAX NO.2

NAME

: 2131235678

: Aaabbb L.A.

NO.

FILE NO.

DATE TIME

DURATION

PGS

DEPT

MODE

STATUS

001

002

010

05.15 16:59

05.15 17:33

00:23

00:00

Redfield HS

2123456789

EC 603

00B5

Serial number

Date and time

when starting

communication

The number of

pages for the

communication

Department code

for communication

(blank if not

controlled with

department code)

File number of

communication

Communicating

Fax name or

telephone number

period of time

Communication mode

EC: ECM communication

G3: G3 communication

(bps) (Resolution) (Mode)

2,400

8 x 3.85

8 x 7.7

4,800

7,200

9,600

Special communication mode

P: Polling communication

SB: Mailbox communication

SR,R:Relay mailbox communication

8 x 15.4

MMR

JBIG

12,000 16 x 15.4

14,400

SF,F: Forward mailbox communication

ML: Internet Fax communication

V.34

300 dpi

N/W-Fax communication

600 dpi

Offramp Gateway communication

150 dpi

Communication

result and

error code

OK: Succeeded

4-digit error code: Failed

y The mark

in the “TO” column indicates that the 2ND FAX registered in the address book is used.

in the “MODE” column indicates that the 2nd line is used.

y The mark

y For error codes in the “STATUS” column, see the following section.

88 Lists/Reports Samples

5 PRINTING LISTS AND REPORTS

5.PRINTING LISTS AND REPORTS

„ Reception journal

RECEPTION JOURNAL

XXXXXXXXXXX

XXXX-XXX

TIME

: 05-15-'08 17:55

: 2131234567

FAX NO.1

FAX NO.2

NAME

: 2131235678

: Aaabbb L.A.

NO.

FILE NO.

DATE TIME

DURATION

PGS

FROM

DEPT

MODE

STATUS

001

002

003

007

05.15 14:23

05.15 17:20

00:00

00:32

Aaabbb USA HQ

3109998888

NG 00B1

EC 603

y What is included in this journal is the same as in the transmission journal.

y For error codes in the “STATUS” column, see the following section.

„ Reservation list

RESERVATION LIST

TIME

: 05-15-'08 18:41

: 2131234567

FAX NO.1

FAX NO.2

NAME

: 2131235678

: Aaabbb L.A.

TX/RX

FILE NO.

017

DATE TIME

FUNCTION

PGS

DELAY TIME

05.15 18:41

MULTI TX

G ABC EXPRESS

RECOVERY TX

FILE NO.

013

DATE TIME

FUNCTION

MULTI TX

PGS

05.15 18:01

2153334444

PC JOB

FILE NO.

003

DATE TIME

FUNCTION

MULTI TX

PGS

DELAY TIME

05.15 17:40

Cccddd CORPORATION

y The mark

in the “TO” column indicates that the recipient is specified with the direct entry method.

y The mark G in the “TO” column indicates that the recipient is specified with the group entry method.

Lists/Reports Samples 89

5 PRINTING LISTS AND REPORTS

„ Mailbox/relay box report

MAILBOX/RELAY BOX REPORT

TIME

: 05-15-'08 18:00

: 2131234567

FAX NO.1

FAX NO.2

NAME

: 2131235678

: Aaabbb L.A.

MAIL BOX

BOX NO.

11222

BOX TYPE

PGS

FILE NO.

008

DATE TIME

FROM

BULLETIN BD.

CONFIDENTIAL

11231

05.15 17:24

LOCAL

RELAY

BOX NO.

12345

END STATION

ADDRESS

REPLY TO NUMBER

12345

001 002 003 004 005

001 002

GROUP

FORWARD/INBOUND FAX(TSI)

BOX NO.

22222

AGENT

E-MAIL

DESTINATION

To: ADDRESS:

GROUP

Cc: ADDRESS:

GROUP

001

002

003

A 3-digit number in the “END STATION” field indicates an Email address or the ID of a group.

90 Lists/Reports Samples

5 PRINTING LISTS AND REPORTS

5.PRINTING LISTS AND REPORTS

„ Memory transmission report

MEMORY TRANSMISSION REPORT

TIME

: 05-15-'08 17:48

FAX NO.1

FAX NO.2

NAME

: 2131234567

: 2131235678

: Aaabbb L.A.

FILE NO.

DATE

004

05.15 17:11

ABC EXPRESS

DOCUMENT PAGES

START TIME

END TIME

PAGES SENT

STATUS

05.15 17:13

05.15 17:14 (STORED TIME : 05.15 23:14)

0050

*** TX FAILURE NOTICE ***

FILE NO.

DATE

005

(ITU MAILBOX : 12345

)

05.15 17:25

2221234555

DOCUMENT PAGES

START TIME

END TIME

PAGES SENT

STATUS

05.15 17:30

05.15 17:31 (STORED TIME : 05.15 23:31)

y The mark

in the “TO” column indicates that the 2ND FAX registered in the address book is used.

in the “TO” column indicates that the recipient is specified with the direct entry method.

y For error codes in the “STATUS” column, see the following section.

Lists/Reports Samples 91

5 PRINTING LISTS AND REPORTS

„ Transmission report

TRANSMISSION REPORT

XXXXXXXXXXX

XXXX-XXX

TIME

: 05-15-'08 17:55

: 2131234567

FAX NO.1

FAX NO.2

NAME

: 2131235678

: Aaabbb L.A.

NO.

002

FILE NO.

007

DATE TIME

DURATION

00:32

PGS

DEPT

MODE

STATUS

05.15 17:20

3109998888

EC 603

For the error codes displayed in the “STATUS” column, see the following section.

User Settings .......................................................................................................................... 98

„ Multi transmission report

MULTI TRANSMISSION REPORT

TIME

: 05-15-'08 18:17

: 2131234567

FAX NO.1

FAX NO.2

NAME

: 2131235678

: Aaabbb L.A.

FILE NO.

DATE

: 013

: 05.15 18:01

DOCUMENT PAGES

START TIME

END TIME

: 1

: 05.15 18:01

: 05.15 18:17 (STORED TIME : 05.16 00:17)

SUCCESSFUL

ADDRESS BOOK

001

Aaabbb ADMIN

3109998888

UNSUCCESSFUL

FAX NUMBER

PAGES SENT

y The mark

in the “ADDRESS BOOK” column indicates that the 2ND FAX registered in the address book is used.

in the “FAX NUMBER” column indicates that the recipient is specified with the direct entry method.

92 Lists/Reports Samples

5 PRINTING LISTS AND REPORTS

5.PRINTING LISTS AND REPORTS

„ Multi polling report

MULTI POLLING REPORT

TIME

: 05-15-'08 18:18

FAX NO.1

FAX NO.2

NAME

: 2131234567

: 2131235678

: Aaabbb L.A.

FILE NO.

DATE

: 014

: 05.15 18:02

: 05.15 18:17

: 05.15 18:18

START TIME

END TIME

SUCCESSFUL

ADDRESS BOOK

001

Cccddd ADMIN

UNSUCCESSFUL

FAX NUMBER

2139998888

NOT AVAILABLE

The mark

in the “FAX NUMBER” column indicates that the recipient is specified with the direct entry method.

„ Relay TX orig. terminal report

RELAY TX ORIG. TERMINAL REPORT

TIME

: 05-15-'08 18:22

: 2131234567

FAX NO.1

FAX NO.2

NAME

: 2131235678

: Aaabbb L.A.

FILE NO.

DATE

016

05.15 18:22

2139998888

RELAY BOX

DOCUMENT PAGES

START TIME

END TIME

PAGES SENT

STATUS

12345

05.15 18:22

The mark

in the “TO” column indicates that the recipient is specified with the direct entry method.

Lists/Reports Samples 93

5 PRINTING LISTS AND REPORTS

„ Relay TX relay station report

RELAY TX RELAY STATION REPORT

TIME

: 05-15-'08 14:46

: 2131234567

FAX NO.1

FAX NO.2

NAME

: 2131235678

: Aaabbb L.A.

FILE NO.

DATE

: 013

: 05.15 14:45

: 3

DOCUMENT PAGES

FROM

: 7141234567

: 05.15 14:45

: 05.15 14:46

: 12345

START TIME

END TIME

RELAY BOX

SUCCESSFUL

GROUP NUMBER

002

005

USA 1

ASIA 1

ADDRESS BOOK

001

UNSUCCESSFUL

ADDRESS BOOK

001

PAGE SENT

Cccddd ADMIN

The mark

in the “ADDRESS BOOK” column is appended when the 2ND FAX registered in the address book is

used for transmission.

„ Relay TX end terminal report

RELAY TX END TERMINAL REPORT

TIME

: 05-15-'08 14:46

: 2131234567

FAX NO.1

FAX NO.2

NAME

: 2131235678

: Aaabbb L.A.

FILE NO.

DATE

: 013

: 05.15 14:45

: 3

DOCUMENT PAGES

FROM

: 7141234567

: 05.15 14:45

: 05.15 14:46

: 12345

START TIME

END TIME

RELAY BOX

SUCCESSFUL

ADDRESS BOOK

005

XYZ CORPORATION

UNSUCCESSFUL

ADDRESS BOOK

001

PAGES SENT

Cccddd ADMIN

94 Lists/Reports Samples

5 PRINTING LISTS AND REPORTS

5.PRINTING LISTS AND REPORTS

„ Relay station report

RELAY STATION REPORT

TIME

: 05-15-'08 13:33

FAX NO.1

NAME

: 2131234567

: Aaabbb L.A.

FILE NO.

DATE

: 734

: 05.15 13:33

: 777

RELAY BOX

DOCUMENT PAGES

FROM

: 1

: 214

„ Mailbox reception report

MAILBOX RECEPTION REPORT

TIME

: 05-15-'08 18:22

: 2131234567

FAX NO.1

FAX NO.2

NAME

: 2131235678

: Aaabbb L.A.

FILE NO.

DATE

: 016

: 05.15 18:22

: 12345

BOX NUMBER

BOX TYPE

DOCUMENT PAGES

FROM

: CONFIDENTIAL

: 1 (TOTAL 2

: LOCAL

)

Lists/Reports Samples 95

5 PRINTING LISTS AND REPORTS

„ Power failure list

POWER FAILURE LIST

TIME

: 05-15-'08 17:53

: 2131234567

FAX NO.1

FAX NO.2

NAME

: 2131235678

: Aaabbb L.A.

TX/RX

FILE NO.

044

FUNCTION

POLLING RX

MULTI TX

045

MEMORY RECEPTION

FILE NO.

029

PC JOB

FILE NO.

049

FUNCTION

SINGLE TX

MULTI TX

050

96 Lists/Reports Samples

SETTING ITEMS

This chapter describes the user and administrator settings related to the fax function.

Fax setting s ..........................................................................................................................................................98

Administrator Settings.........................................................................................................1 01

Registering the terminal I D .................................................................................................................................103

Setting the initial setup .......................................................................................................................................104

Setting RX printing .............................................................................................................................................106

Setting recovery transmission ............................................................................................................................108

Setting 2nd Line for FAX Uni t .............................................................................................................................109

6 SETTING ITEMS

User Settings

„ Fax settings

Set the initial settings for the fax transmission functions.

Press the [USER FUNCTIONS] button on the control panel.

Press [FAX].

98 User Settings

6 SETTING ITEMS

6.SETTING ITEMS

Set each setting item, and then press [OK].

Press

to switch the pages.

RESOLUTION

Set the resolution based on the fineness of the original.

STANDARD: This is suitable for an original with regular size text.

FINE:

This is suitable for an original with small size text and detailed illustrations.

This is suitable for an original with ultra-detailed illustrations.

U-FINE:

If the recipient’s fax machine is not capable of receiving originals at the same resolution, the resolution is

automatically converted before being sent it to the recipient. The higher the resolution is, the longer it takes to

send an original.

ORIGINAL

Set the scanning mode based on the type of the original.

TEXT:

This is suitable for an original with text and line drawings.

TEXT/PHOTO: This is suitable for an original with a mixture of text and photos.

PHOTO:

This is suitable for an original with photos.

In the TEXT/PHOTO mode or PHOTO mode, transmission time may be longer than in the TEXT mode.

User Settings 99

6 SETTING ITEMS

TX TYPE

Set the fax transmission mode.

MEMORY TX:

Send the original after the scanned data are saved in the memory. Up to 100 transmissions can

be reserved. Up to 1000 pages can be sent in one transmission.

DIRECT TX:

Send the original directly as it is being scanned. Once a page has been scanned and sent, the

next page is scanned and sent. Therefore, it takes longer to scan and send all pages. However,

you can confirm on the fly that each page is sent to the recipient.

EXPOSURE

Set the density at which the original is to be scanned.

AUTO:

This equipment automatically detects the contrast of the original, and scans it with the optimum

contrast.

MANUAL:

Press

to set the desired contrast.

TTI

Switch the TTI recording ON or OFF. To enable this feature, the Terminal ID must be registered to this equipment in

advance.

Setting this item may not be required since it may not be displayed on the screen (it depends on your country or

region).

RTI

Switch the RTI recording ON or OFF. To enable this feature, the Terminal ID must be registered to this equipment in

advance.

P .42 “Default setting for RX printing”

ECM

Switch the ECM (Error Correction Mode) communication ON or OFF.

ECM is an internationally standardized communication mode that automatically corrects errors that occur during

fax transmissions. With this setting option ON, even when the transmitted data have been affected by noise during

communication, this mode allows good communication without image distortion by automatically resending the part

that have been affected.

y Both the sender and the receiver must have the ECM function to make ECM communication available.

y When affected by noise during communication, communication time is slightly longer than usual. Even

when the ECM communication is used, an error may occur depending on the line status.

y The ECM communication is not available for voice communication.

100 User Settings

6 SETTING ITEMS

Administrator Settings

This section describes the FAX menu managed by the administrator.

Follow the procedures below to display the menu you want to operate.

Press the [USER FUNCTIONS] button on the control panel.

Press [ADMIN] tab, and then press [PASSWORD].

Enter the administrator password, and then press [OK].

Administrator Settings 101

6 SETTING ITEMS

Press [FAX].

The FAX menu is displayed.

The following section describes each menu.

102 Administrator Settings

6 SETTING ITEMS

6.SETTING ITEMS

„ Registering the terminal ID

This section describes how to register the terminal ID of this equipment. If the terminal ID is registered in advance, sender

information can be printed on the leading edge on the transmitted original, and receiver information on the trailing edge on

the received fax.

P .98 “Fax settings”

Press [TERMINAL ID].

Set each setting option, and then press [OK].

y You can enter up to 20 characters in the ID NAME entry field.

y When you enter a fax number in the FAX NUMBER, the confirmation screen for adding the international

(region) code appears. In that screen, press either [YES] or [NO]. To enter a pause “ - ”, press [Pause].

y [LINE2 NUMBER] is displayed only when the 2nd Line for FAX Unit (optional) is installed.

Administrator Settings 103

6 SETTING ITEMS

Example of how sender information is printed on paper

Sender information is printed about 5 mm (0.2 inch) from the top edge of the transmitted copy of the original.

05-15-’08 15:08

FROM-Aaabbb

1234567890

T-069

P0001/0001

F-049

File number

Number of pages

Date sent

Sender's ID name

Sender’s ID (Fax) number

Pages sent/Total pages

(automatically attached)

Communication

number

Example of how receiver information is printed on originals you receive

Receiver information is printed about 5 mm (0.2 inch) from the bottom edge of the received copy of the original.

RECEIVED 05-15-’08 15:08

FROM-Cccddd

TO-Aaabbb

P0001/0001

Receiver’s

ID name

Date received

(automatically attached)

Number of pages

Pages sent

Remote Fax ID information

„ Setting the initial setup

You can set the initial settings for the fax functions.

Press [INITIAL SETUP].

104 Administrator Settings

6 SETTING ITEMS

6.SETTING ITEMS

Set each option, and then press [OK].

Press

to switch the pages.

RX MODE

Set the fax reception mode.

AUTO:

This equipment receives an incoming fax automatically.

This equipment receives an incoming fax manually.

MANUAL:

y To receive a fax in the manual mode, an external telephone is required.

y When the 2nd Line for FAX Unit (option) is installed, the reception mode of the 2nd lines limited to “AUTO

reception”.

MONITOR VOLUME / COMPLETION TONE VOLUME

Monitor tone volume (line tone when on-hook) and Reception completion tone volume (You hear this tone when

reception is completed). Each volume can be set in 8 levels (0: tone Off).

DIAL TYPE / DIAL TYPE (LINE2)

There are 2 types of telephone lines. When you first install this equipment or you change the connected telephone

line, set this according to the telephone line type.

DP: Dial pulse lines.

MF: Multi frequency lines.

y Setting these items may not be required since they may not be displayed on the screen (it depends on your

country or region).

y “DIAL TYPE (LINE2)” can be set when the 2nd Line for FAX Unit (optional) is installed.

Administrator Settings 105

6 SETTING ITEMS

„ Setting RX printing

You can set up options to print a received fax.

In the Administrator’s Function List, you can view the status of the options. For details of the operation to print the list,

refer to the MFP Management Guide.

Press [RX PRINT].

Set each option, and then press [OK].

DISCARD

You can switch discard printing ON or OFF. With it being set to ON, if an original is up to 10 mm (0.4 inch) longer

than the printing area, the part that exceeds the paper printing area is discarded.

REDUCTION

You can switch RX reduction printing ON or OFF. With it being set to ON, if an original exceeds the printing area by

more than 10 mm (0.4 inch), it is reduced by 90% of the original size when printing.

P .42 “Default setting for RX printing”

106 Administrator Settings

6 SETTING ITEMS

6.SETTING ITEMS

DUPLEX PRINT

You can switch duplex printing ON or OFF. With it being set to ON, received documents are printed on both sides of

paper.

y Duplex printing is available only if the received fax sizes and resolution are the same.

y When paper has run out during duplex printing, the rest of the documents are printed on another size paper.

y When the received fax is printed on 2 sheets of paper because it exceeds the printing area, duplex printing

is not available.

y Documents received using the batch transmission function are printed on both sides of the paper as one

continuous document. Pay attention to the separation of the individual documents particularly those

consisting of an odd number of pages.

y Even when duplex printing is set to ON, the document printed using the reception forward function is printed

on a single side of paper.

y Duplex printing direction differs depending on the received document size, as shown in the figures below.

Received LD, LG, LT, A3, A4, or B4-sized documents are printed so that they can be bound along the long

edge of the direction. (Figure 1)

Received ST, A5 or B5-sized documents are printed so that they can be bound along the short edge of the

direction. (Figure 2)

ROTATE SORT

You can switch the rotate sort function ON or OFF. With this being set to ON, received faxes are alternately sorted

horizontally and vertically for each fax job.

y Rotate Sort is available only for LT/A4-sized paper. Set the LT and LT-R, or A4 and A4-R drawers.

y If paper runs out during Rotate Sort, the rest of the documents are printed on the remaining paper. If no

copy paper remains, printing is performed on a larger size than A4/A4-R or LT/LT-R.

Administrator Settings 107

6 SETTING ITEMS

„ Setting recovery transmission

You can set a period of time to retain original data in the memory for the recovery transmission function, or whether

enabling or disabling this function.

Press [RECOVERY TX].

Press [ 24H] or [ 1H] to set the document-stored time, and then press [OK].

When the screen is returned to the one shown in step 1 above, make sure that an orange line is marked on

[RECOVERY TX]. This line indicates that the recovery transmission function is ON. If you press [RECOVERY

TX] again, the orange line disappears, that is, the function is OFF.

108 Administrator Settings

6 SETTING ITEMS

6.SETTING ITEMS

„ Setting 2nd Line for FAX Unit

You can make settings so that two lines can be used at the same time using the 2nd Line for FAX Unit (optional) installed.

In addition to the settings described below, you need to:

y Register the terminal ID.

P .104 “Setting the initial setup”

y Set the dial type.

Press [LINE-2 MODE].

Set how you want to use the 2nd line, and then press [OK].

TX/RX

The 2nd line is used for both transmission and reception.

RX ONLY (24HR)

The 2nd line is used only for reception.

RX ONLY (TIMER)

The 2nd line is used only for reception during a specified period of time. To move the cursor, use

Specify the time period on a 24-hour basis using the digital keys on the control panel.

The automatic reception is only available for the 2nd line.

Administrator Settings 109

TROUBLESHOOTING AND

SPECIFICATIONS

This chapter describes troubleshooting and specifications of GD-1250/GD-1270.

Troubleshooting ................................................................................................................... 112

Error code s .........................................................................................................................................................1 12

Error message s ..................................................................................................................................................1 12

Transmission/reception trouble ..........................................................................................................................1 13

Specifications of GD-1250/GD-1270 ................................................................................... 114

7 TROUBLESHOOTING AND SPECIFICATIONS

Troubleshooting

„ Error codes

Below is a list of error codes that you might see in the lists or reports.

Error Code

0012

Description

Remedy

Original jam

Door open

Clear the jammed original.

Firmly close the open door.

0013

0020

Power interruption

Reset

Check the power interruption report.

0030

Transmission is cancelled.

(The transmission is terminated by the jammed printing paper during the

direct transmission.)

0033

Polling Error

Check polling options setup (Security code, etc.), and check if the polling

document exists.

0042

0050

0053

Memory full

Line busy

Make sure that there is sufficient memory before making the call again.

Retry communications.

Security mismatch in relay or mail

box transmission

Confirm the remote party’s security code, system password, and your

setup.

00B0 - 00E8

Communication Error

Retry communications.

If you see an error code not listed here, retry the communication. If this error still occurs, contact your service

technician or service representative.

„ Error messages

Below is a list of error messages that might appear on the touch panel. When any message in the list appears on the touch

panel, press [FUNCTION CLEAR] on the control panel to clear it, and then take action suggested in the “Remedy” column.

Message

Memory overflow

Cause

Remedy

Memory overflowed when scanning documents to Either wait for memory to be cleared, or check

the memory.

the jobs and delete reserved jobs to clear

memory.

Communication error

Job reservation full

Communication error occurred during direct TX.

The number of reserved jobs exceeded 100.

Retry communications.

Either wait for job reservations to be completed,

or check the jobs and delete reserved jobs.

Job memory full

Sorry not possible

Not allowed now

The total number of destinations for reserved jobs Either wait for job reservations to be completed,

exceeded 1000.

or check the jobs and delete reserved jobs.

On-hook or direct TX was attempted during

communications.

Wait for communications to end and retry

communications.

Further polling transmission reservation was

attempted even though polling transmission was

already reserved.

Either wait for polling transmission jobs to be

completed, or check the jobs and delete reserved

jobs.

Too Many Tel # Digits

128 digits or more were registered for a chain dial Confirm the number of digits dialed and register

communication. the numbers again.

Never attempt to repair, disassemble or modify the equipment by yourself.

You could cause a fire or get an electric shock. Always contact your service representative for maintenance or repair of the

internal parts of the equipment.

For error messages not listed above and their solutions, refer to the Troubleshooting Guide.

112 Troubleshooting

7 TROUBLESHOOTING AND SPECIFICATIONS

7.TROUBLESHOOTING AND SPECIFICATIONS

„ Transmission/reception trouble

Below is a list of trouble you might encounter during the transmission/reception.

Transmission troubles

Trouble

Check Point

TRANSMIT is not displayed even if the

[START] button is pressed.

Did you replace the handset before you pressed the [START] button? When you are

making a call on the handset to send a Fax, do not replace the handset until you press

the [START] button.

Is the modular cord disconnected?

Is the power plug unplugged from the power outlet?

Can you receive telephone calls?

Is there any problem at the remote Fax? Check this with the party trying to receive the

original.

Originals are fed diagonally.

2 originals are fed together.

Are the document feeder slides adjusted to the width of the original that you are

sending?

Does the original that you are sending match the conditions of the original that is

available for sending?

Have you placed more than the maximum number of originals that can be placed at

one time?

Does the original that you are sending match the conditions of the original that is

available for sending?

Have you pushed the originals into the feeder too hard?

The original is not being printed on the

paper of the remote Fax even though it

has been sent.

Was the original placed correctly facing up?

Black lines are shown in the image that

was sent.

Is the scanning area of the Reversing Automatic Document Feeder clean?

Clean it with a soft cloth.

Originals are not sent even if operations Is the remote Fax compatible with your system?

are carried out normally.

This system supports G3 communications but not G2 or G4 communications.

Originals cannot be sent overseas.

Specify Quality TX and resend.