MODEL
AR-M550U
AR-M620U
AR-M700U
AR-M550N
AR-M620N
AR-M700N
DIGITAL LASER COPIER/PRINTER
DIGITAL MULTIFUNCTIONAL
SYSTEM
OPERATION MANUAL
(for general information and copier operation)
Page
PART 1: GENERAL INFORMATION
• BEFORE USING
1-1
2-1
3-1
THE PRODUCT
•
MANAGING THE MACHINE
• PERIPHERAL DEVICES
PART 2: COPIER OPERATION
• MAKING COPIES
• CONVENIENT COPY
FUNCTIONS
4-1
5-1
6-1
•
MACHINE MAINTENANCE
(FOR COPYING)
• DOCUMENT FILING
7-1
8-1
FUNCTION
•
SPECIFICATIONS
Be sure to become thoroughly familiar with this manual to
gain the maximum benefit from the product.
Before installing this product, be sure to read the
installation requirements and cautions sections.
Be sure to keep all operation manuals handy for reference
including this manual, the "Operation manual (for general
information and copier operation)" and operation manuals
for any optional equipment which has been installed.
(Option) Saddle stitch finisher + Punch module
+ Inserter + Large capacity tray
Part 1: General Information
NOTES
G Considerable care has been taken in preparing this manual. If you have any comments or concerns about the
manual, please contact your nearest SHARP Service Department.
G This product has undergone strict quality control and inspection procedures. In the unlikely event that a defect
or other problem is discovered, please contact your dealer or nearest SHARP Service Department.
G Aside from instances provided for by law, SHARP is not responsible for failures occurring during use of the
product or its options, or failures due to incorrect operation of the product and its options, or other failures, or for
any damage that occurs due to use of the product.
The display screens, messages, and key names shown in the manual may differ from those on the actual machine
due to product improvements and modifications.
PRODUCT CONFIGURATIONS
The table below shows the product models covered by this manual.
(As of February 2004)
Model
Product configuration
AR-M550U/AR-M620U/AR-M700U
AR-M550N/AR-M620N/AR-M700N
Digital Laser Copier/Printer
Digital Multifunctional System
OPERATION MANUALS
The following operation manuals are provided for the machine. Please read the appropriate manuals as needed for
the features you wish to learn about.
G Operation manual (for general information and copier operation) (this manual):
The first half of this manual provides general information about the machine, including safety information, loading
paper, removing misfeeds, and regular maintenance.
The second half of the manual explains how to use the copy and document filing functions.
G Key operator's guide:
This primarily explains key operator programs for machine management and copier related functions. Key
operator programs for the printer and network scanner functions are explained in the manuals for those functions.
Key operator programs are used by key operators to configure function settings to meet the needs of the
customer.
G Operation manual (for facsimile)
This manual explains the procedures for using the machine as a facsimile. To use the fax function, the facsimile
expansion kit must be installed.
G Software setup guide (for printer)
This explains how to connect the machine to your computer, install the printer driver for Windows, and configure
the printer driver settings.
G Operation manual (for printer)*
This manual explains the procedures for using the machine as a printer.
G Operation manual (for network scanner)*
This manual explains the procedures for using the machine as a network scanner when connected to a computer.
To use the network scanner function, the machine must be configured for use as a network printer and the AR-
NS3 network scanner expansion kit must be installed.
* The Operation manual (for printer) and the Operation manual (for network scanner) are provided as PDF files
in the CD-ROM.
These manuals are not provided as printed manuals.
0-1
INSTALLATION REQUIREMENTS
Improper installation may damage this product. Please note the following during initial installation and whenever the
machine is moved.
1.The machine should be installed near an
accessible power outlet for easy connection.
2.Be sure to connect the power cord only to a
power outlet that meets the specified voltage and
current requirements. Also make certain the
outlet is properly grounded.
GFor the power supply requirements, see the
name plate on the back of the main unit.
3.Do not install your machine in areas that are:
Gdamp, humid, or very dusty
Gexposed to direct sunlight
Gpoorly ventilated
Gsubject to extreme temperature or humidity
changes, e.g., near an air conditioner or
heater.
11-13/16"
(30cm)
4.Be sure to allow the required space around the
machine for servicing and proper ventilation.
6-1/8"
(15cm)
23-5/8"
(60cm)
A small amount of ozone is produced within the printer during operation. The emission level is insufficient to cause
any health hazard.
NOTE:
The present recommended long term exposure limit for ozone is 0.1 ppm (0.2 mg/m3) calculated as an 8 hr. time-
weighted average concentration.
However, since the small amount that is emitted may have an objectionable odor, it is advisable to place the copier
in a ventilated area.
0-2
CAUTIONS
1.Do not touch the photoconductive drum. Scratches or smudges on the
drum will cause dirty prints.
2.The fusing unit is extremely hot. Exercise care in this area.
3.Do not look directly at the light source. Doing so may damage your
eyes.
Fusing unit
4.Four adjusters are provided on all optional stand/paper drawer units.
These adjusters should be lowered until they contact the floor.
When moving the machine with the optional stand/paper drawer, be
sure to raise the adjusters. Also, unlock the two casters at the front of
the optional stand/paper drawer. After moving the machine, lower the
four adjusters until they reach the floor and lock the two casters.
5.Do not make any modifications to this machine. Doing so may result in
personal injury or damage to the machine.
Adjuster
6.Since this machine is heavy, it is recommended that it be moved by
more than one person to prevent injury.
7.When connecting this machine to a computer, be sure to first turn both
the computer and the machine off.
Lock
Release
8.Do not make copies of anything which is prohibited from copying by
law. The following items are normally prohibited from printing by
national law. Other items may be prohibited by local law.
G
G
G
G
Money
Stamps
Bonds
Stocks
G
G
G
G
Bank drafts Checks
Passports
Driver's licenses
Caution:
This connector (A) is only intended for service purposes.
Any connection to this terminal may cause malfunctions of the machine.
Instruction for service technician:
The cable length for the service terminal has to be less than 118" (3m).
(A)
The machine includes the document filing function, which stores document image data on the machine's hard disk.
Stored documents can be called up and printed or transmitted as needed. If a hard disk failure occurs, it will no
longer be possible to call up the stored document data. To prevent the loss of important documents in the unlikely
event of a hard disk failure, keep the originals of important documents or store the original data elsewhere.
With the exception of instances provided for by law, Sharp Corporation bears no responsibility for any damages
or loss due to the loss of stored document data.
"BATTERY DISPOSAL"
THIS PRODUCT CONTAINS A LITHIUM PRIMARY MEMORY BACK-UP BATTERY THAT MUST BE
DISPOSED OF PROPERLY. PLEASE CONTACT YOUR LOCAL SHARP DEALER OR AUTHORIZED SERVICE
REPRESENTATIVE FOR ASSISTANCE IN DISPOSING OF THIS BATTERY.
This product utilizes tin-lead solder, and a fluorescent lamp containing a small amount of mercury.
Disposal of these materials may be regulated due to environmental considerations.
For disposal or recycling information, please contact your local authorities or the Electronics Industries Alliance:
www.eia.org
0-3
CAUTIONS
Laser Information
Wave length
+10 nm
-15 nm
785 nm
Pulse times
North America:
Europe:
Max 0.8 mW
55 cpm / 62 cpm model: (3.1 µs 3.1 ns)/7 mm
70 cpm model: (2.7 µs 2.7 ns)/7 mm
55 cpm / 62 cpm model: (3.7 µs 3.7 ns)/7 mm
70 cpm model: (3.2 µs 3.2 ns)/7 mm
Output power
At the production line, the output power of the scanner unit is adjusted to 0.8 MILLIWATT PLUS 10 % and is maintained
constant by the operation of the Automatic Power Control (APC).
Caution
Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous
radiation exposure.
For North America:
SAFETY PRECAUTIONS
This Digital Equipment is rated Class 1 and complies with 21 CFR 1040.10 and 1040.11 of the CDRH standards. This
means that the equipment does not produce hazardous laser radiation. For your safety, observe the precautions below.
G Do not remove the cabinet, operation panel or any other covers.
G The equipment's exterior covers contain several safety interlock switches. Do not bypass any safety interlock by
inserting wedges or other items into switch slots.
For Europe:
CAUTION
VAROITUS!
LAITTEEN KÄYTTÄMINEN
MUULLA KUIN TÄSSÄ
KÄYTTÖOHJEESSA
MAINITULLA TAVALLA SAATTAA
ALTISTAA KÄYTTÄJÄN
TURVALLISUUSLUOKAN 1
YLITTÄVÄLLE
CLASS 1 LASER PRODUCT
LASER KLASSE 1
INVISIBLE LASER RADIATION
WHEN OPEN INTERLOCKS
DEFEATED. AVOID EXPOSURE
TO BEAM.
VORSICHT
UNSICHTBARE
LASERSTRAHLUNG WENN
ABDECKUNG GEÖFFNET UND
SICHERHEITSVERRIEGELUNG
ÜBERBRÜCKT. NICHT DEM
STRAHL AUSSETZEN.
NÄKYMÄTTÖMÄLLE
LASERSÄTEILYLLE.
LUOKAN 1 LASERLAITE
KLASS 1 LASERAPPARAT
VARNING
OM APPARATEN ANVÄNDS PÅ
ANNAT SÄTT ÄN I DENNA
BRUKSANVISNING
ADVARSEL
USYNLIG LASERSTRÅLNING
VED ÅBNING, NÅR
SPECIFICERATS, KAN
SIKKERHEDSBRYDERE ER
UDE AF FUNKTION. UNDGÅ
UDSAETTELSE FOR
ANVÄNDAREN UTSÄTTAS FÖR
OSYNLIG LASERSTRÅLNING,
SOM ÖVERSKRIDER GRÄNSEN
FÖR LASERKLASS 1.
STRÅLNING.
CLASS 1
INVISIBLE LASER RADIATION WHEN OPEN AND INTERLOCKS DEFEATED.
AVOID EXPOSURE TO BEAM.
CAUTION
UNSICHTBARE LASERSTRAHLUNG WENN ABDECKUNG GEÖFFNET UND
LASER PRODUCT
SICHERHEITSVERRIEGELUNG ÜBERERÜCKT. NICHT DEM STRAHL AUSSETZEN.
VORSICHT
USYNLIG LASERSTRÅLING VED ÅBNING, NÅR SIKKERHEDSAFBRYDERE ER
UDE AF FUNKTION. UNDGÅ UDSAETTELSE FOR STRÅLNING.
ADVARSEL
ADVERSEL
USYNLIG LASERSTRÅLING NÅR DEKSEL ÅPNES OG SIKKERHEDSLÅS BRYTES.
UNNGÅ EKSPONERING FOR STRÅLEN.
OSYNLIG LASERSTRÅLNING NÄR DENNA DEL ÄR ÖPPNAD OCH SPÄRRAR ÄR
URKOPPLADE. STRÅLEN ÄR FARLIG. BETRAKTA EJ STRÅLEN.
VARNING
Laserstrahl
AVATTAESSA JA SUOJALUKITUS OHITETTAESSA OLET ALTTIINA NÄKYMÄTÖNTÄ
LASERSÄTEILYLLE. ÄLÄ KATSO SÄTEESEEN.
VARO!
LASER KLASSE 1
0-4
CONTENTS
0-6
CHAPTER 1
BEFORE USING THE
PRODUCT
This chapter contains basic information that should be read before using
the product.
Page
INTRODUCTION .................................................................................... 1-2
MAIN FEATURES................................................................................... 1-3
G
Exterior............................................................................................ 1-9
G
Interior............................................................................................. 1-10
G
G
Touch panel .................................................................................... 1-13
AUDITING MODE................................................................................... 1-17
G
1-1
INTRODUCTION
Thank you for purchasing a SHARP digital multifunction copier.
Please read this manual before using the machine. In particular, be sure to read "INSTALLATION REQUIREMENTS"
before using the machine.
Please keep this manual close at hand for reference whenever necessary.
This manual provides general information on using the machine, such as routine maintenance and how to load paper
and remove misfeeds. It also explains how to use the copier and document filing functions.
Separate manuals have been provided for the fax function, printer function, and network scanner function.
I Original and paper sizes
This machine allows use of standard sizes in both the inch and AB systems.
These are shown in the tables below.
Sizes in the inch system
11" x 17" (LEDGER)
Sizes in the AB system
A3
B4
A4
B5
A5
8-1/2" x 14" (LEGAL)
8-1/2" x 13" (FOOLSCAP)
8-1/2" x 11" (LETTER)
7-1/4" x 10-1/2" (EXECUTIVE)
5-1/2" x 8-1/2" (INVOICE)
I The meaning of "R" in original and paper size indications
Some original and paper sizes can be placed in either the portrait or landscape orientations. To differentiate
between landscape and portrait, the landscape orientation size indication will contain an "R". These are indicated
as 8-1/2" x 11"R, 5-1/2" x 8-1/2"R, A4R, B5R, etc. Sizes that can be placed only in the landscape orientation (11"
x 17", 8-1/2" x 14", 8-1/2" x 13", A3, B4) do not contain the "R" in their size indication.
Landscape
orientation
Size indication
without "R"
Size indication
with "R"
Portrait orientation
1-2
MAIN FEATURES
The digital multifunction copier is capable of performing a variety of functions. This page shows features related to
the copy function.
G Sort mode
G Group mode
G 2-sided Copy
G Exposure Adjustments
G Reduction/Enlargement
See page 1-3
See page 1-3
See page 1-3
G Tab Copy
G Card Shot
G Job programs
G Mirror Image
G B/W Reverse
See page 1-6
See page 1-6
See page 1-6
See page 1-6
See page 1-6
See page 1-3
See page 1-4
1
G XY Zoom
G Margin Shift
G Erase
G Dual Page Copy
G Pamphlet Copy
See page 1-4
See page 1-4
See page 1-4
G Interrupting a copy run
(When the Finisher or Saddle stitch finisher is installed.)
(When the Finisher or Saddle stitch finisher is installed.)
(When the Saddle stitch finisher is installed.)
(When the Punch Module is installed.)
(When the Inserter is installed.)
See page 1-6
See page 1-4
See page 1-4
See page 1-5
G Job Build
G Tandem Copy
See page 1-5
(AR-M550N, AR-M620N or AR-M700N only)
See page 1-5
See page 1-5
G Multi Shot
G Book Copy
G Document filing function
See page 1-7
Sort
See page 4-9
2-sided Copy
Copies can be collated.
Copy onto both sides of the paper using the document
glass or the automatic document feeder.
Copy
Original
Original
Copy
Group
See page 4-9
Exposure Adjustments
See page 4-14
Copies can be grouped by page.
The desired image type for the original can be
selected.
Text
Text/Photo
Photo
Original
Copy
Resolution
Exposure
SHARP
SHARP
Lighter
Darker
1-3
MAIN FEATURES
Reduction / Enlargement
See page 4-15
Erase
See page 5-4
Copies can be enlarged or reduced to the desired
size.
Shadows that appear around the edges of copies of
books or thick originals can be erased.
Original
Copy
Original
Copy
Edge erase
Center erase
Enlargement
Reduction
Edge+Center
erase
XY Zoom
See page 4-18
Dual Page Copy
See page 5-5
Separate ratio settings can be selected for the
length and width of a copy.
The left and right pages of a book can be
successively copied onto separate sheets.
Original
Copy
Book original
Copy
Margin Shift
Margins can be added to copies.
See page 5-3
Pamphlet Copy
See page 5-6
One-sided or two-sided pamphlet style copies can
be made.
One-sided copying Image shifted Image shifted
Original
to the right
to the left
Originals (one-sided)
Finished copies are
folded in two.
1
2
3
4
5
6
7
8
Left binding
Margin
Two-sided copying
Original
Margin
First page
First page
Originals (two-sided)
2
4
6
8
Image shifted
to the right
Image shifted
to the left
Right binding
1
3
5
7
Or
Margin
Margin
1-4
MAIN FEATURES
See page 5-22
Job Build
See page 5-8
Transparency Insert
When you have a very large number of originals, the
pages can be scanned in sets.
Inserts can be automatically inserted between
transparencies.
Originals (1-sided)
Copy
1
Originals (2-sided)
Insert sheets
300 sheets
150 sheets 150 sheets
Tandem Copy
See page 5-9
Multi Shot
See page 5-23
Two machines can be used to run a large copy job
in parallel.
Multiple original pages can be copied onto a
single sheet of paper in a uniform layout.
Originals
(1-sided)
Originals
(2-sided)
Copy
100 sheets
50 sets of
copies
50 sets of
copies
*AR-M550N, AR-M620N or AR-M700N only.
Book Copy
See page 5-25
Front covers, back covers, and inserts can be
added. These can also be copied on.
Books and other bound originals can be copied
pamphlet style.
Original
Copy
Originals
Left binding
Back cover
First page
First page
First page
First page
Front cover
Insert sheets
Right binding
1-5
MAIN FEATURES
Tab Copy
See page 5-26
Mirror Image
See page 5-30
Copying is possible on the tabs of tabbed paper.
A mirror image copy can be made.
Original
Tab paper
Copy
Original
Copy
Tab width
8-1/2" x 11" : Maximum of 5/8" (17mm)
A4 : Maximum of 51/64" (20mm)
Card Shot
See page 5-28
B/W Reverse
See page 5-30
The front and back of a card can be copied onto
one sheet of paper.
White and black can be inverted on a copy to
produce a negative image.
This function is convenient for making copies for
certification purposes and helps save paper.
Original
Copy
Original
Copy
CARD
CARD
Front of
card
CARD
Back of
card
Example:
Portrait
8-1/2" (A4) size
Example:
Landscape
8-1/2" (A4) size
Interrupting a copy run
See page 5-33
Job programs
See page 5-31
A copy job in progress can be interrupted for a
rush job.
Various steps of a copy operation can be stored
as a program, and up to 10 programs can be
stored. Saving frequently used sets of settings in
a program saves you the trouble of selecting
those settings each time you wish to use them.
JOB PROGRAMS
INTERRUPT
PRESS PROGRAM NUMBER.
AUTO
ORIGINAL
AUTO
EXPOSUR
RECALL
A4
1-6
MAIN FEATURES
See page 3-5
Offset mode
See page 3-4
Hole punching
Each set of output can be offset slightly from other
sets for easy separation.
Copies can be punched to add holes.
Original
Punch positions
Offset mode
Non-Offset mode
1
*When the Finisher or Saddle stitch finisher is
installed.
*When the Punch module is installed.
Staple sort mode
See page 3-4
Inserter mode
See page 3-14
Sets of copies can be automatically stapled.
Blank or already printed-on sheets of paper can
be added as a cover or an insert without being
printed on. The inserter can be used to feed heavy
sheets of paper that cannot be fed from other
trays.
Original
Copy
Copy
Original
*When the Finisher or Saddle stitch finisher is
installed.
*When the Inserter is installed.
Saddle stitch
See page 3-5
Document filing function
See chap. 7
When a saddle stitch finisher is installed, copies
can be automatically folded in half and stapled at
the fold. (Use with the pamphlet function (see
A document image can be stored on the hard disk.
A stored file can easily be called up and printed or
transmitted.
Saddle stitch binding
Printed
Document
Image
HDD
Transmitted
Save to
machine's
hard disk
Call up a
saved file to
reuse
6
7
*When the Saddle stitch finisher is installed.
1-7
MAIN FEATURES
Energy saving features
This product has the following two power reducing modes that conform to the
Energy Star guidelines to help conserve natural resources and reduce
environmental pollution.
Preheat mode
The preheat mode is the first level of power reduction. The power is
reduced to the fuser unit a preset time after the machine has completed a
job and no further machine operations have been performed. The machine
can recover to the ready condition within a short period of time. The preset
time to enter the mode can be set by a key operator program.
®
As an ENERGY STAR
Partner, SHARP has
determined that this product
meets
STAR
the
guidelines
ENERGY
®
for
energy efficiency.
Auto power shut-off mode
The auto power shut-off mode is the second level of power reduction. In this mode power is shut off to the
fusing unit and the touch panel. In this state more energy is saved than in the preheat mode but the time
to recover to the ready condition will be longer. The preset time to enter this mode can be set by a key
operator program.
When this product is used as a printer, and either of the above modes is active, the mode will be deactivated
automatically by an incoming job and the machine will automatically warm up and start to print when it has
reached the ready temperature.
When this product is configured for multi-function operation, and either of the above modes is active, the mode
will be deactivated as above by an incoming print job. Either mode will also be deactivated by operation of
DOCUMENT FILING, IMAGE SEND or COPY mode key.
1-8
PART NAMES AND FUNCTIONS
Exterior
1
(AR-F15)
*1
1
9
Saddle stitch finisher (AR-F16) /
Power switch (See page 1-16)
*1
Turns the power on and off.
If the power does not come on when the power
switch is turned on, check the main power switch to
see if it is turned on.
*1
2
3
4
*1
*1
10
11
Tray 5 (Large capacity tray(AR-LC6))
Tray 1-Tray 2
This automatically feeds and scans multiple sheet
originals. Both sides of two-sided originals can be
scanned at once.
The trays hold paper. Approximately 800 sheets
of standard 8-1/2" x 11" or A4 size paper (20 lbs.
2
(80 g/m )) can be loaded in tray 1, and
approximately 1200 sheets of standard 8-1/2" x
11", A4 or B5 size paper (20 lbs. (80 g/m )) can be
loaded in tray 2.
5
Front cover
2
Open to replace toner cartridge.
12
13
Tray 3
6
7
Operation panel
Tray 3 holds paper. Approximately 500 sheets of
standard (20 lbs. (80 g/m )) paper can be loaded
in this tray. Tabbed paper and transparencies can
also be loaded.
2
Center tray (See page 4-9)
Finished sheets are deposited here
8
Bypass tray
Tray 4
Special papers (including transparency film) and
copy paper can be fed from the bypass tray.
Tray 4 holds paper. Approximately 500 sheets of
standard (20 lbs. (80 g/m )) paper can be loaded
2
in this tray.
1
2
3
10
*1
,
,
and
are peripheral devices. For information on these devices, see the explanations of the devices
in the manual.
1-9
PART NAMES AND FUNCTIONS
Interior
14
19
20
Duplex unit
Right side cover
Open this cover to remove a misfeed from the
fusing unit area.
Open when a misfeed has occurred in the bypass
tray or large capacity tray.
Upper cover of large capacity tray
15
Fusing unit
Open when a misfeed has occurred in the large
capacity tray.
Toner images are fused here.
CAUTION
21
22
Left side cover release
The fusing unit is hot. Take care in removing misfed
paper.
Push this knob up to open the left side cover.
Left cover of paper drawer
16
Cover of the duplex unit
Open this cover to remove paper misfed in tray 3 or
tray 4.
Open when a misfeed has occurred in duplex unit.
*2
17
18
Toner cartridge
23
Photoconductive drum
This holds toner for printing. The toner cartridge
must be replaced when indicated on the operation
panel.
Images are formed on the photoconductive drum.
NOTE
Do not touch or damage the photoconductive drum.
Keep this switch turned on when the fax option or
network scanner option is installed.
1-10
PART NAMES AND FUNCTIONS
I Other optional equipment
GPrinter expansion kit (AR-P19)
GFacsimile expansion kit (AR-FX8)
This is required to add the printer function to
models that do not include the printer function as a
standard feature. The kit includes a network
interface that allows the machine to be used as a
network printer.
This kit is required to add fax function.
GAdditional fax memory (8 MB) (AR-MM9)
1
GNetwork scanner expansion kit (AR-NS3)
This kit is required to add the network scanning
feature.
GBarcode font kit (AR-PF1)
The printer function is required to add on the
network scanner function. On models that do not
have the printer function as a standard feature, the
printer expansion kit is required.
This kit adds bar code fonts to the machine.
G Data security kit (AR-FR11)
This kit is used to erase electronic data from the
hard disk and memory immediately after a
document is printed or transmitted.
GPS3 expansion kit (AR-PK5)
This kit provides compatibility of PostScript level 3
to the printer.
Peripheral devices are basically optional, but are incorporated in some models as standard equipment.
1-11
PART NAMES AND FUNCTIONS
Operation panel
1
5
Touch panel
[CUSTOM SETTINGS] key
The machine status, messages and touch keys are
displayed on the panel. The document filing, copy,
network scanner* , and fax* functions are used by
switching to the screen for the desired function.
See the following page.
This is used to store, edit, and delete user names
and folder names for the document filing function,
and to configure the key operator programs and
1
2
6
7
Numeric keys
2
Mode select keys and indicators
Use to enter numeric values for various settings.
Use to change modes and the corresponding
display on the touch panel.
[ ] key ([ACC.#-C] key)
This key is used in copy mode, document filing
mode, network scanner mode* , and fax mode* .
[DOCUMENT FILING] key
1
2
Press to select the document filing mode. (See
8
9
[#/P] key
[IMAGE SEND] key/LINE indicator/DATA
indicator
Press to change the display to network scanner
mode*1 or fax mode*2. (See the "Operation
manual (for network scanner)") and "Operation
manual (for facsimile)".)
This is used as a program key when using the copy
2
function, and to dial when using the fax function* .
[C] key (Clear key)
This key is used in copy mode, document filing
1
2
mode, network scanner mode* , and fax mode* .
[COPY] key
Press to select the copy mode.
10
[START] key
Use this key to start copying in copy mode, scan a
document in network scanner mode* , or scan a
document for transmission in fax mode* .
1
3
PRINT mode indicators
READY indicator
2
11
Print data can be received when this indicator is
[CA] key (Clear all key)
lit.
This key is used in copy mode, document filing
1
2
DATA indicator
mode, network scanner mode* , and fax mode* .
Use the key to cancel settings and perform an
operation from the initial machine state.
Lights up or blinks when print data is being
received. Also lights up or blinks when printing is
being performed.
4
[JOB STATUS] key
Press to display the current job status. (See page
*1 When the network scanner option is installed.
*2 When the fax option is installed.
1-12
PART NAMES AND FUNCTIONS
Touch panel
The touch panel screens shown in this manual are
printed images, and may appear different from the
actual screens.
I Selecting a function
[Example 1]
If a key is highlighted in a
setting screen at the
time the screen appears,
the [OK] key can be
pressed to store the
selection without further
operation.
OCK ONTO
0
OK
OK
I Using the touch panel
CANCEL
[Example 1]
1
PRINT ON INSERT SHEETS
YES
NO
PAPER
FROM IN
Items on the touch panel
JOB QUEUE
COPY
SETS / PROG
003 / 000
are easily selectable by
touching the key associ-
ated with the item with a
finger. Selection of an
SHARP001
003 / 000
010 / 000
066621122
item
will
be
a
Beep
tone
accompanied with
beep tone* to confirm
the item was selected.
[Example 2]
A function in the special
functions
screen
is
DUAL PAGE
COPY
Also, the key area for the item will be highlighted
for visual confirmation.
selected by touching the
key so that it is
highlighted. To cancel
the selection, touch the
highlighted key once
again.
TANDEM
COPY
* If a grayed out key is touched, a double beep will
sound.
[Example 2]
Keys which are grayed
out on any screen are
not selectable.
1/13
Copier feature
COMPLETE
G Dual page copy
G Job build
G Tandem copy
G Mirror image
G B/W Reverse
[Example 3]
The confirmation beeps can be disabled by a key
operator program. (See page 10 of the key
operator's guide.)
READY TO SCAN FOR COPY.
A
corresponding icon
representing the feature
will appear on the touch
key and on the main
screen of the mode
selected. If this icon is
touched, the setting
screen of the function (or
SPECIAL MODES
2-SIDED COPY
OUTPUT
ORIGI
.
2.
1
/
FILE
x11 82x11
1
/
2
x14
1x17
QUICK FILE
a
menu screen) will
appear, allowing the settings to be checked or
adjusted and the function to be canceled easily.
1-13
PART NAMES AND FUNCTIONS
I Job status screen (common to print, copy, fax, network scan and Internet fax)
This screen is displayed when the [JOB STATUS] key on the operation panel is pressed.
This screen can be used to display the "JOB QUEUE" (showing stored jobs and the current job) or the
"COMPLETE" job list (showing finished jobs). This screen is used to check jobs, move a job to the top of the JOB
QUEUE, or delete a job.
*1
"COMPLETE"
job screen
"JOB QUEUE" screen
JOB QUEUE
COMPLETE
JOB QUEUE
COMPLETE
JOB QUEUE
COPY
SETS / PROGRESS
020 / 001
STATUS
1/1
COPYING
PAPER EMPTY
COPY
020 / 000
020 / 000
002 / 000
DETAIL
PRIORITY
DETAIL
Suzuki
066211221
WAITING
WAITING
STOP/DELETE
CALL
INTERNET-FAX
INTERNET-FAX
FAX JOB
E-MAIL/FTP
PRINT JOB
1
Job list
*1 "PAPER EMPTY" in the job status display
When a job status display indicates "PAPER
EMPTY", the specified paper size for the job is not
loaded in any of the trays.
The displayed jobs in the job list are themselves
operation keys. To cancel printing or to give a job
the highest print priority, touch the relevant job key
to select the job and execute the desired
In this case, the job will be suspended until the
required paper is loaded. Other stored jobs will be
printed (if possible) until the required paper is loaded.
(Other jobs will not be printed if the paper runs out
during printing.) If you need to change the paper size
because the specified paper size is not available,
8
9
operation using the keys described in
and
.
This shows the current job and the jobs waiting to
be run. The icons to the left of the jobs in the
queue show the job mode. The document filing
reprint job icon is highlighted.
Note that the icon does not become highlighted
during retransmission of a fax/image transmission
job.
touch the current job key to select it and then touch
10
the [DETAIL] key described in
.
2
Mode select key
Print mode
Copy mode
This switches the job list display between "JOB
QUEUE" and "COMPLETE".
E-MAIL/FTP mode
"JOB QUEUE": Shows stored jobs and the job in
progress.
"COMPLETE": Shows finished jobs.
Scan to e-mail job
Scan to FTP job
Scan to Sharpdesk job
Files saved using the "FILE" and "QUICK FILE"
functions and finished broadcast transmission
jobs appear as keys in the finished job screen.
The "FILE" or "QUICK FILE" job keys in the
finished job screen can be touched, followed by
the [CALL] key, to call up a finished job and print
or transmit it. A finished broadcast transmission
job key can be touched followed by the [DETAIL]
key to check the result of the transmission.
Fax mode
Fax send job
Fax reception job
PC-Fax send job
Internet Fax mode
i-Fax send job i-Fax reception job
PC-Internet Fax send job
1-14
PART NAMES AND FUNCTIONS
3
4
9
[PRINT JOB] key
[PRIORITY] key
This displays the print job list of print mode
(copying, printing, fax reception, Internet fax
reception, and self printing).
A stored job in the "JOB QUEUE" job list can be
printed ahead of all other stored jobs by selecting
the job and then touching this key.
10
[E-MAIL/FTP] key
[DETAIL] key
This displays the transmission status and finished
jobs of scan mode (Scan to e-mail, Scan to FTP,
and Scan to SharpDesk) when the network
scanner option is installed.
This shows detailed information on the selected
job. Files saved using the "FILE" and "QUICK
1
FILE"
functions
and
finished
broadcast
transmission jobs appear as keys in the finished
job screen. A Quick File in the finished job screen
or the [Filing] key can be touched, followed by the
[CALL] key, to call up a finished job and print or
transmit it. A finished broadcast transmission job
key can be touched followed by the [DETAIL] key
to check the result of the transmission.
5
[FAX JOB] key
This displays the transmission/reception status
and finished jobs of fax mode (fax and PC-Fax)
when the fax option is installed.
6
7
Display switching keys
Use to switch the page of the displayed job list.
11
[CALL] key
[INTERNET-FAX] key
When this key is touched after selecting a job in
the COMPLETE job status screen (a job stored
using the FILE or QUICK FILE keys of the
document filing function), the "JOB SETTINGS"
menu screen appears to let you resend or reprint
the finished job. (See "Document filing function"
on page 7-2.)
This displays the transmission/reception status
and finished jobs of Internet fax mode and PC
Internet fax mode when the network scanner
option is installed.
8
[STOP/DELETE] key
Use to cancel or delete the current job or delete
the selected reserved job. Note that printing of
received faxes and received Internet faxes cannot
be canceled or deleted.
1-15
TURNING THE POWER ON AND OFF
The machine has two power switches. The main power switch can be found at the upper right after the front cover
is opened. The power switch is located at the upper left of the right side of the machine.
The two switches are normally used as follows:
CAUTION
Before turning off the main power switch, make sure
that the communication and data lights are not
blinking on the operation panel. Turning off the main
power switch or unplugging the power cord while the
lights are blinking may damage the hard disk and
cause the data being stored or received to be lost.
"ON" position
"OFF" position
Main power switch ON, Power switch OFF
Main power switch Power switch
Set the switches in this way at night or at other times
when the machine is not being used. The touch
panel cannot be used, however, the following
functions will remain operational:
Main power switch: Normally kept in the ON position.
(Be sure to keep ON when using the
fax function.)
Power switch :
Turn to ON position before using
the machine.
When the fax option is installed:
Automatic fax reception, timer transmission
(automatic transmission at a specified time), and
transmission when a polling request is received from
another machine (remote transmission, relay
broadcast transmission)
Turn OFF at night when the
machine is not used.
Main power switch ON, Power switch ON
The copy, printer, fax*, Internet fax*, network
scanner*, and document filing functions can be
used. If the machine is not used for a certain interval
after turning on the power switch, the machine will
automatically enter a reduced power consumption
state (preheat mode or auto power shut-off mode
(see page 1-8)).
When the network scanner option is installed:
Automatic Internet fax reception
* The required options must be installed to use
these functions.
Main power switch OFF, Power switch OFF
Main power switch OFF, Power switch ON
The copy, printer, fax, Internet fax, network scanner,
and document filing functions cannot be used.
Turn both switches off and unplug the power cord if
you suspect a machine failure, if there is a bad
thunderstorm nearby, or when you are moving the
machine.
The copy, printer, fax, Internet fax, network scanner,
and document filing functions cannot be used.
1-16
AUDITING MODE
Auditing mode can be enabled to keep track of the number of pages printed and transmitted (scanned) by each account
(up to 500 accounts can be established). The page counts can be viewed and totaled as needed.
<This mode is enabled in the key operator programs separately for the copy, printer, fax, Internet fax, network scanner,
document filing functions. (Page 7 of the key operator's guide)>
Using the machine when the auditing mode is enabled
The procedure for making copies when auditing mode has been enabled for the copy function is explained below.
1
NOTES
G
G
When auditing mode is enabled for document filing and fax/image transmission, a message will appear asking you
to enter your account number each time you switch to the main screen of one of those functions in the touch panel.
Enter your account number in the same way as for copy mode, and then begin the scanning procedure.
When the account counter is turned on for the printer function, you must enter your account number in the setting screen
of the printer driver on your computer in order to print.
When the account counter is turned on, the right
ENTER YOUR ACCOUNT NUMBER.
message appears on the touch panel.
When the above screen appears, enter your 5-digit account number and then begin the copying procedure.
Enter your account number (5 digits) with
the numeric keys.
Follow the appropriate steps to perform
the copy job.
1
2
As you enter your
account number, the
hyphens (-) change to
asterisks ( ). If you
enter an incorrect digit,
When copying is begun, the following message
will appear.
READY TO SCAN FOR COPY.
press the
enter the correct digit.
key and re-
PRESS [ACC.#-C] WHEN FINISHED.
When a correct account number is entered, the
following message will appear.
touch the [INTERRUPT] key and then enter your
account number as explained in step 1. The
following message will appear.
ACCOUNT STATUS :MADE
COPIES
/REMAINING
:00,123,000/00,012,456
COPY INTERRUPT MODE.
OK
READY TO SCAN FOR COPY.
If a limit has been set by key operator program for the
number of copies that can be made by the account,
the remaining number that can be made is displayed.
When the copy job is finished, press the
[ ] key ([ACC.#-C] key)
3
Check the number in the display and touch the
[OK] key.
NOTE
If "ACCOUNT NUMBER SECURITY" is enabled in
the key operator programs and an incorrect account
number is entered three times in a row, "PLEASE
SEE YOUR KEY OPERATOR FOR ASSISTANCE."
will appear. (Page 8 of the key operator's guide.)
Operation is not possible while this message
appears (about one minute).
1-17
CHAPTER 2
MANAGING THE MACHINE
This chapter explains how to load paper, replace the toner cartridge,
and remove paper misfeeds. It also contains information about supplies.
Page
LOADING PAPER................................................................................... 2-2
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
2-1
LOADING PAPER
If the paper runs out during printing, a message will appear in the display.
Follow the procedure below to load paper.
Identifying the trays
The trays are identified using numbers as shown below.
1
Tray 1
This is the left large capacity tray.
2
3
4
Tray 3
Tray 4
Tray 2
This is the right large capacity tray.
5
6
Tray 5
This is an optional large capacity tray.
Bypass tray
NOTES
G Do not use curled or folded paper. Doing so may cause a misfeed.
G Do not place heavy objects or press hard on any tray which is pulled out.
G Do not place objects on the large-capacity tray. This may damage the tray or interfere with operation.
G Load paper with the print side face up. However, when the paper type is set to "PRE-PRINTED" or "LETTER
HEAD", load the paper face down*.
* If the two-sided function is disabled using "DISABLING OF DUPLEX" in the key operator programs(page 11
of the key operator's guide), load the paper face up.
Loading paper in paper tray 1 - tray 2
8-1/2" x 11" or A4 size paper can be loaded in tray 1. 8-1/2" x 11", A4 or B5 size paper can be loaded in tray 2. These
are parallel large-capacity trays that allow a total of approximately 2000 sheets of SHARP standard paper (20lbs.
(80g/m2)) to be loaded. If you wish to change the paper size of tray 1 or tray 2, please consult your dealer (the paper
size must be changed by a service technician).
1 Pull out paper tray 1-tray 2.
2 Load paper in the left and right trays.
Lift the paper guide and
Gently pull the tray out
until it stops.
Indicator line
load paper in tray 1.*1
Approximately 800 sheets
of SHARP standard paper
(20lbs.(80g/m2)) can be
loaded.
Be sure to return the
paper guide to its
original position after
loading the paper.
Load paper in tray 2.*1
Indicator line
Approximately
sheets of
1200
SHARP
standard paper (20lbs.
(80g/m2)) can be loaded.
*1 The paper stack must not be higher than the indicator line.
2-2
LOADING PAPER
3 Gently push tray 1-tray 2 into the machine. 4 Set the paper type.
If the paper size was changed from an inch size to an
AB size, or from an AB size to an inch size, or if the
paper type was changed, be sure to change the
appropriate settings as explained in "Setting the
Push the tray firmly all
the way into the
machine.
Loading paper in paper tray 1/tray 2 is now
complete.
5
Loading paper in paper tray 3
Approximately 500 sheets of standard paper (20lbs. (80g/m2)) from 11" x 17" to 5-1/2" x 8-1/2"R size (A3 size to A5R)
can be loaded in tray 3. Special papers such as tabbed paper and transparency film can also be loaded. For
information on what special papers can be used, see "Specifications of paper trays (Types and sizes of paper that
can be used in the trays)" on page 2-8. To load tabbed paper or transparency film, see "Loading tabbed paper" or
"Loading transparency film" on the next page.
2
1 Pull out paper tray 3.
3 Gently push tray 3 into the machine.
Gently pull the tray out
until it stops.
Push the tray firmly all
the way into the
machine.
4 Set the paper type.
2 Load paper into the tray.
If the paper size was changed from an inch size to
an AB size, or from an AB size to an inch size, or if
the paper type was changed, be sure to change the
appropriate settings as explained in "Setting the
The paper stack must not
be higher than the
indicator line (no more
than 500 sheets of
SHARP standard paper
(20lbs. (80g/m2)).
Loading paper in paper tray 3 is now
complete.
To change the paper
below.
5
Changing the paper size in paper tray 3
1 Pull out paper tray 3.
4 Gently push tray 3 into the machine.
Push the tray firmly all the way into the machine.
If paper remains in the tray, remove it.
Set the paper type of the paper that was
loaded in tray 3.
Adjust the guide plates A and B by
5
6
2
squeezing their lock levers and sliding
them to the paper size to be loaded.
The guide plates A and
Be sure to change the appropriate settings as
If you changed the paper size, be sure to change
the paper size setting. An incorrect paper size
setting will cause the wrong paper to be
automatically selected and may prevent printing or
cause misfeeds.
B are slidable. Adjust
them to the paper size to
be
loaded
while
squeezing their lock
levers.
3 Load paper into the tray.
Changing the paper size in paper tray 3 is
now complete.
2-3
LOADING PAPER
I Loading tabbed paper
When using tabbed paper, follow the steps below to attach the special guide to the divider plate at the bottom
edge of the tabbed paper. (Tabbed paper cannot be used in tray 4.)
1 Take out the tabbed paper guide.
3 Place the tabbed paper in the tray.
Place the tabbed paper
The guide is stored
inside the left side of the
machine as shown.
with the print side face
up.
Be sure to replace the
guide when you have
finished using it.
2 Pull out the tray and attach the guide.
[Example]
Make sure that the positions of the tabs correspond
with the originals as shown below.
Slide the divider plate to
the position of the
bottom edge of the
tabbed paper and attach
the guide so that it
covers the divider plate.
Original
Tabbed paper
Front side
1st page 2nd page 3rd page 4th page
1st page
2nd page
3rd page
4th page
Gently push the tray in and set the paper
type to tabbed paper.
4
I Loading transparency film
Be sure to load transparency film with the label facing down and the film oriented vertically. Smudging and a
dirty image may result if the film is loaded with the label facing up. (Transparency film cannot be used in tray 4.)
Changing the paper size in paper tray 4
Plain paper from 11" x 17" to 5-1/2" x 8-1/2"R size (A3 to A5R) can be loaded in tray 4. For paper that can be used,
see "Specifications of paper trays (Types and sizes of paper that can be used in the trays)" on page 2-8.
The procedures for loading paper in tray 4 and changing the paper size are the same as for tray 3 (see page 2-3).
NOTE
When referring to the explanations of tray 3, keep in mind that special papers such as tabbed paper and
transparency film cannot be used in tray 4. Use tray 3 for special paper.
2-4
LOADING PAPER
Loading paper in paper tray 5 (optional large capacity tray)
The large capacity tray can hold up to 3,500 sheets of 8-1/2" x 11" size (A4) SHARP standard paper (20 lbs. (80
g/m2)). If you wish to change the paper size, please consult your dealer (the paper size must be changed by a service
technician).
Push the tray firmly all the way into the
machine.
1 Pull the tray out until it stops.
3
When the tray is in
The paper table will
automatically rise to the
paper feed position.
operation, do not use
excessive force to pull
the tray out. This may
damage the tray.
2
Place the paper in the center of the paper
table.
2
The paper stack must
not be higher than the
indicator line (up to
3,500 sheets of SHARP
standard paper (20 lbs.
(80 g/m2))
If the paper type was
changed, be sure to change the appropriate
settings as explained in "Setting the paper type
Specifications (optional large capacity tray)
Name
Large capacity tray (AR-LC6)
Paper size
8-1/2" x 11" (A4)
Paper weight
Paper capacity (plain)
16 to 28 lbs. (60 to 105 g/m2)
3500 sheets (20 lbs. (80 /m2))
14-23/32" (W) x 21-1/2" (D) x 20-13/32" (H)
(376 mm (W) x 546 mm (D) x 518 mm (H))
Dimensions
Power supply
Weight
Supplied from the main unit
Approximately 62.9 lbs. (28.5 kg)
Overall dimensions when
attached to machine
53-3/64" (W) x 26-47/64" (D)
(1347 mm (W) x 679 mm (D))
Specifications are subject to change for improvement without notice.
2-5
LOADING PAPER
Loading paper in the bypass tray
The bypass tray can be used to print on plain paper, postcards, label sheets, tabbed paper, and other special papers.
When using SHARP standard paper, up to 100 sheets can be loaded (up to 20 postcards) for continuous printing
similar to the other trays. For the paper types that can be used in the bypass tray, see "Specifications of paper trays
NOTE
After loading the paper in the bypass tray, be sure to set the paper type and size (step 4) if these were changed.
Set the type and size of the paper loaded in
the bypass tray.
1 Open the bypass tray.
4
If the paper size was changed from an inch size to an
AB size, or from an AB size to an inch size, or if the
paper type was changed, be sure to change the
appropriate settings as explained in "Setting the
This completes the procedure for loading
paper in the bypass tray.
5
When loading 11" x 17",
8-1/2" x 14", 8-1/2" x 13",
or 8-1/2" x 11"R, A3, B4,
A4R size paper, be sure
to pull the auxiliary tray
all the way out. If the
auxiliary tray is not
I
Loading tabbed paper in the bypass
tray
[Example]
Make sure that the positions of the tabs correspond
with the originals as shown below.
pulled all the way out, the size of the loaded paper
will not be correctly displayed.
Original
Tabbed paper
Set the bypass tray guides to the width of
the copy paper.
2
3
Front side
1st page 2nd page 3rd page 4th page
1st page
2nd page
3rd page
4th page
Place the tabbed paper face up.
Insert the copy paper all the way into the
bypass tray. (Do not force the paper in.)
Place the copy paper
Front
face up. If the bypass
tray guides are set wider
than the copy paper, the
inside of the machine
may become soiled,
resulting in smudges on
succeeding copies. A gap may cause skewing
or wrinkling.
2-6
LOADING PAPER
I Important points when using the
bypass tray
G Be sure to load 5-1/2" x 8-1/2" paper, A5 paper,
and postcards as shown (1) horizontal loading in
the diagram below.
(1)
(2)
2
(1):Horizontal loading
(2):Vertical loading
G When loading plain paper other than SHARP
standard paper, special media other than
postcards, SHARP-recommended transparency
film, or paper to be printed on the back, the
paper must be loaded one sheet at a time.
Loading more than one sheet at a time will cause
misfeeds.
G Before loading heavy paper, straighten any
curling in the paper.
G When adding paper, remove any paper
remaining in the tray, combine it with the paper
to be added, and reload as a single stack.
G Do not use paper that has already been printed
on by a plain paper fax machine or a laser
printer. This may cause printed images to
become dirty.
G When printing on transparency film, be sure to
remove each sheet as it exits the machine.
Allowing sheets to stack in the output tray may
cause curling.
G Use only Sharp-recommended transparency
film. Transparency film should be loaded in the
bypass tray with the label facing down and the
film oriented vertically. Smudging and a dirty
image may result if the film is placed with the
label facing up.
Label facing down
G When loading multiple sheets of transparency
film in the bypass tray, be sure to fan the sheets
several times before loading.
G Use only tabbed sheets that are made of paper.
Tabbed sheets made of film or other material
cannot be used.
2-7
LOADING PAPER
Specifications of paper trays (Types and sizes of paper that
can be used in the trays)
The specifications for the types and sizes of paper that can be loaded in the paper trays are shown below.
Tray No.
(tray name)
Tray 1
Applicable paper types
Applicable paper sizes
Paper weight
8-1/2" x 11", A4
Plain paper (Refer to the next page
16 to 28 lbs.
(60 to 105g/m2)
Tray 2
8-1/2" x 11", B5, A4
2-10), the following paper sizes can be
automatically detected:
11" x 17", 8-1/2" x 14", 8-1/2" x 11", 8-1/2"
x 11"R, 7-1/4" x 10-1/2"R, 5-1/2" x 8-1/2"R
2-10), the following paper sizes can be
automatically detected:
Plain paper
(Refer to the next page "More
16 to 34 lbs.
(60 to 128g/m2)
A3, B4, A4, A4R, B5, B5R, A5R, 8-1/2" x 13"
• Non-standard sizes
Tray 3
• Transparency
film
• Labels
2-10), the following paper sizes can be
automatically detected:
Special paper
(Refer to the
• Tabbed paper 8-1/2" x 11", 8-1/2" x 11"R (only 8-1/2" x
11" for tabbed paper)
next
page
See the remarks
for special papers
on the following
page.
2-10), the following paper sizes can be
automatically detected:
A4, A4R, B5, B5R (only A4 for tabbed paper)
• Non-standard sizes smaller than 8-1/2" x
11" or A4
information on
that can be
used".)
• 40 sheets of transparency film can be loaded
• Tabbed paper can be used
2-10), the following paper sizes can be
automatically detected:
11" x 17", 8-1/2" x 14", 8-1/2" x 11", 8-1/2"
Plain paper (Refer to the next
paper".)
x 11"R, 7-1/4" x 10-1/2"R, 5-1/2" x 8-1/2"R
2-10), the following paper sizes can be
automatically detected:
16 to 34 lbs.
Tray 4
(60 to 128g/m2)
A3, B4, A4, A4R, B5, B5R, A5R, 8-1/2" x 13"
• Non-standard sizes
The same paper
as tray 3, and
also 14 lbs. to 15
lbs. (52 to 59
g/m2) thin paper
can be used.
Same as tray 3. Postcards can also be used.
However,
• Up to 100 sheets of plain paper can be loaded.
• Up to 20 sheets of transparency film can be loaded.
• Up to 20 postcards can be loaded.
Bypass tray
Tray 5
Same as tray 2.
2-8
LOADING PAPER
Incorrect feeding may result in poor toner fusing (the toner does not adhere to the paper well and can be rubbed
off), skewed feeding, misfeeds, or other failures.
Paper in inch system
Paper in AB system
A5 to A3
5-1/2" x 8-1/2" to 11" x 17"
SHARP standard paper
(See page 2-17)
17 lbs. (64g/m2)
Plain
paper
Restrictions on paper
other
than
SHARP
16 to 28 lbs. or 60 to 105g/m2
standard paper
Recycled, colored, pre-punched, pre-printed and letterhead papers must conform to the same conditions as
above.
2
I More information on special media that can be used
Incorrect feeding may result in poor toner fusing (the toner does not adhere to the paper well and can be rubbed
off), skewed feeding, misfeeds, or other failures.
Type
Remarks
• For 5-1/2" x 8-1/2" to 8-1/2" x 11" or A5 to A4 sizes, heavy paper ranging
from 16 to 34 lbs. or 106 to 128 g/m2 can be used.
• Other heavy papers
Heavy paper
65 lbs. (176 g/m2) can be used.
110 lbs. (200 to 205 g/m2) can be used but only for 8-1/2" x 11", A4 paper
in the portrait orientation.
Special
paper
• For 5-1/2" x 8-1/2" or A5 paper, the orientation must be landscape.
• Use SHARP recommended paper.
• Use only tabbed sheets that are made of paper. (Tabbed sheets made of
film or other material cannot be used.)
Transparency film,
Tabbed paper
Postcards
• Japanese official postcards can be used.
I Paper that can be used for automatic two-sided printing
Paper used for automatic two-sided printing (paper that can be fed through the duplex module) must meet the
following conditions:
Paper type :Plain paper as specified on page above.
Paper size :Must be one of the following standard sizes: 11" x 17", 8-1/2" x 14", 8-1/2" x 13", 8-1/2" x 11",
8-1/2" x 11"R, 7-1/4" x 10-1/2" or 5-1/2" x 8-1/2"R (A3, B4, A4, A4R, B5, B5R or A5R)
Paper weight:16 to 34 lbs. (64 to 128 g/m2)(special heavy papers indicated in the table above)
NOTES
G Special papers (explained above) cannot be used for automatic two-sided printing. However, certain special
heavy papers (index paper, cover paper) can be used.
G Various types of plain paper and special paper are sold. Some of these cannot be used in the machine. Please
consult your retailer or your dealer when buying paper.
G The image quality and toner fusibility of special papers may change due to ambient conditions, operating
conditions, and paper characteristics, resulting in image quality inferior to that of SHARP standard paper.
2-9
LOADING PAPER
Setting the paper type and paper size
Follow these steps to change the paper type setting when the paper type has been changed in a paper tray. For the
paper types that can be used in each tray, see page 2-8.
Select the type of paper that was loaded in
the tray.
Example: The paper type of tray 3 is selected
1 Press the [CUSTOM SETTINGS] key.
5
The custom setting
menu
screen
will
CUSTOM SETTINGS
appear.
CANCEL
TRAY 3 TYPE/SIZE SETTING
SELECT THE PAPER TYPE.
1/2
TAB PAPER
LETTER HEAD
HEAVY PAPER
LABELS
PLAIN
PRE-PRINTED
RECYCLED
PRE-PUNCHED
COLOR
TRANSPARENCY
1/2
2 Touch the [PAPER TRAY SETTINGS] key.
Touch the desired paper type to select it. The
paper size setting screen will appear.
The paper tray selection
screen will appear.
PAPER TRAY
SETTINGS
NOTE
RINT
Tabbed paper can only be used in tray 3, bypass tray
and the inserter.
TA
PRINTER
CONDITION
ORWARD
Select the size of paper that was loaded in
the tray.
Touch the appropriate keys (checkboxes).
6
Display the setting screen of the desired
paper tray.
3
CUSTOM SETTINGS
TYPE
OK
TRAY3 TYPE/SIZE SETTING
CUSTOM SETTINGS
SIZE
TYPE
OK
FIXED PAPER SIDE
PAPER TRAY SETTINGS
1
/
1
/
11X17,82X14,82X11
8
PLAIN
AUTO-INCH
AUTO-AB
1
1
1
1
1
/
/
/
/
/
2X11R,74X102,52X8
2
R
TYPE / SIZE
1/8
A3,A4,A4R,A5R,B4,B5
B5R,216X330(82X13)
1
/
1
TRAY 1
PLAIN / 82x11
/
DISABLE DUPLEX
DISABLE STAPLE
DISABLE PUNCH
NON STANDARD
SIZE
SIZE INPUT
X17
Y11
DOC.
FILING
I-FAX
COPY
PRINT
FAX
2/2
[AUTO-INCH] key : Select when you have
loaded an inch-based size
of paper.
Touch the
setting screen of the desired paper tray.
key or
key to display the
[AUTO-AB] key
: Select when you have
loaded an AB size of paper.
NOTE
To automatically switch to a tray with the same size
and type of paper (if there is one) in the event that the
paper tray runs out of paper, display the last screen
[SIZE INPUT] key : Select to directly enter a
[NON STANDARD SIZE] checkbox :
with the
key and select [AUTO TRAY
Select when you have
loaded a non-standard size
of paper (see page 2-12).
SWITCHING].
4 Touch the [TYPE / SIZE] key.
NOTE
PER TRAY SETTINGS
TYPE / SIZE
Sizes that can be selected vary depending on the
selected paper type.
1
/
TRAY 3
PLAIN / 82x11
DOC.
FILING
COPY
FAX
PRINT
Touch the [OK] key in the size setting
screen.
7
You will return to the tray setting screen of step 3.
2-10
LOADING PAPER
Select output functions that can be used
with the selected tray.
Set the attributes of the paper tray only if
you have selected a user type.
8
9
Touch the checkboxes
Touch the checkboxes to
the left of the items to
DOC.
FILING
FIXED PAPER SIDE
I-FAX
FAX
PRINT
COPY
under the desired items
to select them.
DISABLE DUPLEX
DISABLE STAPLE
DISABLE PUNCH
select them.
DOC.
FILING
"FIXED PAPER SIDE"
:
Select when paper is to be
loaded print side down in the tray.
Make sure a checkmark does
not appear when paper is to be
loaded print side up.
NOTE
When the inserter (option) is selected, printing of
faxes and Internet faxes is not possible.
2
• If the two-sided function is
prohibited in "DISABLING
OF DUPLEX" in the key
operator programs (page 11
of the Key operator’s guide),
do not use this setting.
I User type
Select a "User type" when the name of the paper
type does not appear in the selections or when you
wish to select the tray attributes yourself.
Touch the
key in step 5 on the previous page
to display the user type selection screen and then
select a user type.
"DISABLE DUPLEX"
:
Prohibits two-sided printing.
Enable when the back side of
the paper cannot be printed on.
CUSTOM SETTINGS
CANCEL
TRAY 3 TYPE/SIZE SETTING
SELECT THE PAPER TYPE
"DISABLE STAPLE": Prohibits stapling. Enable when
using special papers such as
transparency film and label
sheets.
2/2
USER TYPE 1
USER TYPE 5
USER TYPE 2
USER TYPE 6
USER TYPE 3
USER TYPE 7
USER TYPE 4
"DISABLE PUNCH" : Prohibits punching. Enable
when using special papers
such as transparency film and
label sheets.
1/2
NOTES
G Paper tray attributes cannot be set when a user
type is not selected.
G Tray attributes depend on the selected paper.
G "FIXED PAPER SIDE" and "DISABLE DUPLEX"
cannot be simultaneously enabled.
Configure paper settings for each tray and
then touch the [OK] key to exit.
10
NOTE
The size and type of paper loaded in the bypass tray
can also be set from the paper setting screen. Touch
the [PAPER SELECT] key in the main screen to
display the paper selection screen, and then touch
the [PAPER SELECT] key of the bypass tray and go
to step 5.
2-11
LOADING PAPER
Setting the paper size when a special size is loaded
NOTE
Special sizes of paper cannot be loaded in trays 1, 2, 4 and 5.
Trays 3 and the bypass tray
Inserter (option)
Perform steps 1 through 5 of "Setting the
Perform steps 1 through 5 of "Setting the
1
1
Touch the [SIZE INPUT] key and then
2
2 Touch the [SIZE SELECT] key.
touch the [INCH] tab.
OK
The
size
selection
The size entry palette
1
1
2
Y
/
/
2
11
X
17,8
X
14,8
X
AUTO-INCH
1
1
1
/
/
/
2
4
X10 ,5
2
screen appears.
8
X
11R,7
appears.
(5 1/2 17)
inch
X
Y
17
11
A3,A4,A4R,A5R,B
B5R
AUTO-AB
(5 1/2 11 5/8)
inch
SIZE SELECT
INCH
AB
3 Select the desired paper size.
Touch the
key or the
key to enter
3
CUSTOM SETTINGS
the X (width) and Y (length) dimensions of
the paper.
TYPE
OK
INSERTER TYPE/SIZE SETTING
TYPE
SIZE
2/2
X
X
(width) is initially
PLAIN
A3
A4
A4R
B5
OK
Y
selected. To enter Y
(length), touch the [Y]
key and then enter the
length.
A5R
B5R
B4
(5 1/2 17)
inch
17
11
X
Y
1
/
216x330(82x13)
(5 1/2 1
inch
There are separate screens for inch-based paper
selection and AB paper selection. Touch the
INCH
AB
key or the
key to switch between the screens.
4 Touch the [OK] key.
4 Touch the [OK] key.
X
You will return to the size
setting screen of step 2.
You will return to the size
setting screen of step 2.
OK
Y
OK
TYPE
(5 1/2 17)
inch
17
11
X
Y
SIZE
A4
2
(5 1/2 11 5/8)
inch
A4R
B5
INCH
AB
B4
Perform steps 7 through 10 of "Setting the
paper type and paper size" (pages 2-10 to 2-11).
If the paper is a non-standard size, select
the [NON STANDARD SIZE] checkbox.
5
5
1
1
/
2
X11
/
11
X
X
17,8
2
X
14,8
1
1
1
1
1
/
/
/
/
/
8
2
11R,7
4
X
102,5
2
X
8
2
R
A3,A4,A4R,A5R,B4,B5
1
/
B5R,216x330(82x13)
NON STANDARD
SIZE
5
/
X17 Y118
Perform steps 7 through 10 of "Setting the
paper type and paper size" (pages 2-10 to 2-11).
6
2-12
CUSTOM SETTINGS
The items that can be set with the custom settings are shown below.
G Total count . . . . . . . . . . . . . . . . . .The number of pages processed by the machine and optional equipment
G Default settings . . . . . . . . . . . . . .Used to configure the screen contrast, date and time, and keyboard
2
G List print* . . . . . . . . . . . . . . . . . . .Used to print lists of settings and fonts. (See page 2-15)
1
G Paper tray settings. . . . . . . . . . . .The paper type, paper size and automatic tray switching can be set for each
tray. Automatic tray switching allows feeding to switch between trays
loaded with the same type and size of paper. If one tray runs out of paper
For the detailed descriptions and use of the settings listed below, see the fax, network scanner, and
printer manuals.
2
2
G Address control* . . . . . . . . . . . . .Used to store information for various functions.
3
G Sender control* . . . . . . . . . . . . . .Used to program the sender's information that appears on your Scan to E-
mail transmissions at the destination.
G Fax data receival/forward. . . . . . . Faxes received to memory and received Internet faxes can be forwarded to
another destination.
4
G Printer condition* . . . . . . . . . . . .Used to configure default settings for the printer function (see the Operation
manual (for printer)).
3
G
Document filing control* . . . . . . . . . Used to configure default settings for the document filing function. (pages 7-22
G Key operator programs . . . . . . . .These are programs that are used by the key operator (administrator of the
machine) to configure machine settings. A key appears for these settings in
the custom settings menu screen. For information on these settings, see
the key operator's guide.
*1
List print can be used in a system where the facsimile, printer and network scanner function can be used.
These settings can be configured in a system where the facsimile or network scanner function is available.
These settings can be configured in a system where the network scanner function is available.
These settings can be configured in a system where the facsimile function is available.
*2
*3
*4
General procedure for custom settings
1 Press the [CUSTOM SETTINGS] key.
3 Touch the [CLOCK] key.
Touch the [CLOCK] key and then the following
screen appears.
The custom settings
menu
screen
will
appear.
CUSTOM SETTINGS
CLOCK ADJUST
OK
YEAR
2003
MONTH
10
DAY
20
HOUR
14
MINUTE
27
DATE FORMAT
DAYLIGHT SAVING TIME SETTING
Touch the key of the desired item to
display its setting screen.
The example of selecting the [DEFAULT
SETTINGS] key and then the [CLOCK] key is
explained below.
2
Touch the year, month, day, hour or
4
minute key, and then use the
to adjust the setting.
or
key
CUSTOM SETTINGS
EXIT
DEFAULT
SETTINGS
PAPER TRAY
SETTINGS
GIf you select a non-existent date (for example,
Feb. 30), the [OK] key will gray out to prevent
entry of the date.
LIST PRINT
TOTAL COUNT
PRINTER
CONDITION
FAX DATA
RECEIVE/FORWARD
SENDER CONTROL
ADDRESS CONTROL
DOCUMENT FILING
CONTROL
GSelect [DAYLIGHT SAVING TIME SETTING]
checkbox to have the time automatically
change at the beginning and end of daylight
saving time.
KEY OPERATOR PROGRAMS
Detailed descriptions for program settings start on
the next page.
2-13
CUSTOM SETTINGS
5 Touch the [DATE FORMAT] key.
More information on setting procedures
In the following type of screen, a setting is selected
by touching the key so that a checkmark (
appears. The settings below are configured to
allow use of tray 1 in print, copy, and fax modes. To
The following screen appears.
)
CUSTOM SETTINGS
DATE FORMAT
OK
2003/10/20/MON 14:27
DAY-NAME
display the next screen, touch the
or
keys.
YYYY/MM/DD
POSITION
FIRST
12-HOUR
24-HOUR
MM/DD/YYYY
CUSTOM SETTINGS
PAPER TRAY SETTINGS
TYPE / SIZE
DD/MM/YYYY
LAST
OK
FIXED PAPER SIDE
DISABLE DUPLEX
DISABLE STAPLE
DISABLE PUNCH
1/8
1
TRAY1
/
PLAIN / 82X11
If you wish to change the format of the date
and time, touch the desired format keys.
DOC.
FILING
I-FAX
PRINT
COPY
FAX
6
Touched keys are highlighted.
The selected format is applied to lists printed out in
"LIST PRINT".
7 Touch the [OK] key.
You will return to the
date and time setting
screen.
OK
ME
ON
T
12-HOUR
8 Touch the [OK] key.
9 To exit the settings, touch the [EXIT] key.
CUSTOM SETTINGS
EXIT
DEFAULT
SETTINGS
PAPER TRAY
SETTINGS
LIST PRINT
TOTAL COUNT
FAX DATA
RECEIVE/FORWARD
PRINTER
CONDITION
ADDRESS CONTROL
SENDER CONTROL
DOCUMENT FILING
CONTROL
KEY OPERATOR PROGRAMS
2-14
CUSTOM SETTINGS
About the settings
I Total count
I List print
This displays the following sheet counts (the
counts that can be displayed vary depending on
the options installed):
This is used to print lists of machine settings and a
test page to check resident fonts.
The following lists and pages are available:
1
Number of pages output by the machine.
GAll custom setting list
2
Number of original pages transmitted by the
machine.
Number of times the automatic document feeder
Shows the hardware status, software status,
printer configuration settings, tray settings, and
counts.
3
GPrinter test page
was used to feed original pages and number of
times the stapler was used (if installed).
Number of pages stored by document filing.
Shows the PCL symbol set list, fonts, network
interface (NIC interface) settings, and settings
used for the NIC card.
2
4
1
In the case of
only,
GSending address list
G11" x 17" (A3) size paper is counted as two
sheets.
One touch destination list, group list, program
list, and memory box list.
GEach sheet of paper used for automatic two-
sided copying is counted as two sheets (11" x
17" (A3) paper is counted as four sheets).
GPaper with an entered size of 15-1/8" (384 mm)
or larger is counted as two sheets (four sheets
during automatic two-sided copying).
GDocument filing user / folder list
Shows the user names and folder names for
document filing.
GSender control list
Shows the senders that have been stored.
I Default settings
NOTE
The following settings can be configured:
A test page cannot be printed if "PROHIBIT TEST
PAGE PRINTING" (See the "Operation manual (for
printer)".) has been set to "prohibited" in the key
operator programs.
GDisplay contrast
Screen contrast adjustment is used to make the
LCD touch panel easier to view under various
lighting conditions. Touch the [LIGHTER] key to
make the screen lighter, or the [DARKER] key
to make the screen darker.
I Paper tray settings
The paper type, paper size, enabled modes and
automatic tray switching can set for each tray. See
paper size. Automatic switching to another paper
tray is used to automatically switch to another tray
with the same size and type of paper in the event
that the paper runs out during continuous printing.
This requires that the trays be loaded with the
same size of paper. The paper tray settings can be
enabled or disabled for each tray, and for printer
mode, copy mode, fax mode, Internet fax mode,
and document filing mode. To enable any function,
GClock
Use this to set the date and time in the
machine's built-in clock. This clock is used by
functions that require date and time information.
GKeyboard select
The layout of the keyboard that appears in letter
entry screens can be changed.
Select the arrangement of the letter keys that
you find easiest to use.
The
following
three
alphabet
keyboard
configurations are available:
touch the check box key so that a checkmark
appears.
(
)
G Keyboard 1 (QWERT... configuration)*
G Keyboard 2 (AZERTY...configuration)
G Keyboard 3 (ABCDEF...configuration)
* The default setting is "Keyboard 1".
(Example: Character entry screen when
Keyboard 3 is selected)
ABC abc
2-15
REPLACING THE TONER CARTRIDGES
When toner runs low, a message will appear to inform you that the toner cartridge must be replaced.
NOTE
To view the approximate amount of toner remaining, hold down the operation guide key or the [COPY] key during
printing or when the machine is on standby. The percentage of toner remaining will appear in the display while you
hold down the key. When the percentage falls to "20-0%" , obtain a new toner cartridge and keep it ready for
replacement.
Follow the steps below to replace the toner cartridge.
1 Open the front cover.
Shake
the
toner
cartridge horizontally.
Do not rotate it as shown
at left.
4 Insert the new toner cartridge.
Align the toner cartridge
with the insert hole and
push it in as shown.
Do not rotate the
cartridge.
2 Remove the toner cartridge gently.
Push the cartridge in until it locks securely
in place.
5
Hold the toner cartridge
with both hands as
shown in the illustration,
and pull it out of the
machine.
Remove the new toner cartridge from the
box and shake it five or six times
horizontally.
6 Close the front cover.
3
NOTE
Shake
cartridge
the
well
toner
to
ensure that the toner
flows well and will not
stick to the inside of
the cartridge.
CAUTION
G Do not throw the toner cartridge into a fire. Toner may fly and cause burns.
G Store toner cartridges out of the reach of small children.
NOTE
Place the used toner cartridge in the plastic bag and store it. When placing the toner cartridge in the bag, insert it
horizontally, not vertically. If the cartridge is stood on end, the collected used toner may spill out and soil the floor
or your clothes.
2-16
STORAGE OF SUPPLIES
Standard supplies for this product that can replaced by the user include paper, toner cartridges, and staple cartridges
for the finisher.
For best copying results, be sure to use only Sharp Genuine Supplies which are designed,
engineered, and tested to maximize the life and performance of Sharp products. Look for
the Genuine Supplies label on the toner package.
GENUINE SUPPLIES
2
I Proper storage
1. Store the supplies in a location that is:
G clean and dry,
G at a stable temperature,
G not exposed to direct sunlight.
2. Store paper in the wrapper and lying flat.
3. Paper stored in packages standing up or out of
the wrapper may curl or become damp, resulting
in paper misfeeds.
4. Store a new toner cartridge box horizontally. Do
not store it standing on end. If stored standing on
end, the toner may not distribute well even after
shaking the cartridge vigorously, and will remain
inside the cartridge without flowing out.
Supply and Consumables
The supply of spare parts for a repair of the appliance is guaranteed for at least 7 years following the termination
of production. Spare parts are those parts of the apparatus which may break down within the scope of the ordinary
use of the product - whereas those parts which normally exceed the life of the product are not to be considered
as spare parts. Consumables too, are available for 7 years following the termination of production.
2-17
MISFEED REMOVAL
When a misfeed has occurred during printing, the message "A MISFEED HAS OCCURRED". will appear in the touch
panel display of the operation panel and printing including copying and facsimile output will stop. The approximate
misfeed locations are indicated with " " shown in the illustration below. The page numbers for detailed information
on misfeed removal are also shown.
1
Misfeed in the transport area, fusing
area, and exit area (See page 2-19)
2
Misfeed in the automatic document
3
When feeding paper from tray 2, the
bypass tray, or tray 5, this mark may
blink. When the mark blinks, check the
following diagrams:
G
Fourth diagram in step 3 on page 1-21
Diagram in step 6 on page 2-22
Diagram in step 8 on page 2-24
G
G
4
5
Misfeed in the finisher (See page 3-11)
6
Misfeed in the saddle stitch finisher
7
8
9
10
Misfeed in tray 1 - tray 2
11
NOTE
Printing is not possible when a misfeed occurs, and thus any faxes or Internet faxes received at this time will be
temporarily held in memory. The faxes will print out automatically as soon as the misfeed is cleared.
NOTES
CAUTION
The fusing unit is hot. Take
care in removing paper.
G Do not damage or touch the photoconductive
drum. (See page 2-19.)
G Be careful not to tear the misfed paper during
removal.
G lf paper is accidentally torn during removal, be
sure to remove all pieces.
Fusing unit
Misfeed removal guidance
Misfeed removal guidance can be displayed by touching the [INFORMATION] key on the touch panel after a misfeed
has occurred.
INFORMATION
2-18
MISFEED REMOVAL
Misfeed in the transport area, fusing area, and exit area
Misfed in the fusing area
o
CAUTION
Turn roller rotating knob
The fusing unit is hot. Take care in removing paper.
(Do not touch the metal parts.)
B in the direction of the
arrow to remove the
misfed paper.
1 Remove the duplex unit.
Roller rotating knob B
Grasp the finger hold
and gently open the unit.
CAUTION
2
The fusing unit is hot. Take care in removing paper.
(Do not touch any metal parts.)
If the misfed paper is
inside the fusing area,
turn down the fusing unit
open tab to open the
fusing unit and remove
Remove the misfed paper as shown in the
illustrations below.
Misfed in the transport area
Turn roller rotating knob
A in the direction of the
arrow to remove the
misfed paper.
2
the misfed paper.
Fusing unit open tab
Misfed in the exit area.
Roller rotating knob A
NOTES
Do not touch or
damage the transfer
roller.
Be careful not to tear the
misfed paper during
removal.
Transfer roller
Do not touch or
damage
the
photoconductive
drum.
After clearing the
misfeed, promptly
close the duplex unit.
Leaving the unit
3 Gently close the duplex unit.
After closing, confirm
Photoconductive drum
that
the
misfeed
message has been
cleared and the normal
display appears.
open may adversely affect the photo-sensitive drum
and cause poor copy quality.
2-19
MISFEED REMOVAL
Misfeed in the duplex unit
1 Remove the duplex unit.
4 Close the cover of the duplex unit.
Grasp the finger hold
and gently open the unit.
2 Open the cover of the duplex unit.
5 Gently close the duplex unit.
After closing the duplex
unit, confirm that the
misfeed message has
been cleared and the
normal display appears.
3 Remove the misfed paper.
Misfeed in upper part of unit
Be careful not to tear the
misfed paper during
removal.
Misfeed in lower part of unit
Be careful not to tear the
misfed paper during
removal.
2-20
MISFEED REMOVAL
Misfeed in the paper feed area
NOTE
Be sure to follow the misfeed removal sequence. Do not pull the tray out immediately as the misfeed may have
occurred with paper partially fed out of the tray. Open the left cover and see if there is misfed paper first (steps 1
and 2). If you open the tray without checking, the partially fed paper may tear and leave torn pieces in the machine,
increasing the difficulty of removal.
I Misfeed in paper tray 1 - tray 2
G
If paper is misfed in tray 2 (right-side tray)...
1 Remove the duplex unit.
2
Grasp the finger hold
and gently open the unit.
When using tray 2,
2 Remove the misfed paper.
check the paper transfer
unit inside the tray and
remove any misfed
paper.
Turn roller rotating knob
A in the direction of the
arrow to remove the
misfed paper.
4 Gently close paper tray 1 - tray 2.
Roller rotating knob A
Push the tray all the way
back in.
NOTE
Make sure that the
misfeed message no
longer appears (the
normal message display
should appear).
A misfeed may occur inside the compartment, so
please check the entire compartment carefully.
If misfed paper is not found in step 2, pull
out paper tray 1 - tray 2 and remove the
misfed paper.
3
5 Gently close the duplex unit.
Grasp the finger hold
and gently open the unit.
Pull the tray all the way
out until it stops.
After closing, confirm
that the misfeed
message has been
cleared and the normal
display appears.
G
If paper is misfed in tray 1 (left-side tray)...
Lift the paper guide and
remove
paper.
the
misfed
Be sure to replace the
paper guide in its
original position after
removing the paper.
2-21
MISFEED REMOVAL
I Misfeed in paper tray 3
Close the lower cover on the left side of
the machine.
1 Remove the duplex unit.
5
6
Grasp the finger hold
and gently open the unit.
2 Remove the misfed paper.
If misfed paper is not found in step 3, pull out
paper tray 3 and remove the misfed paper.
Pull the tray all the way
Turn roller rotating knob
A in the direction of the
arrow to remove the
misfed paper.
out until it stops.
Check the
paper
transfer unit inside the
tray.
Be careful not to tear the
misfed paper during
removal.
Roller rotating knob A
Open the lower cover on the left side of the
machine.
7 Gently close paper tray 3.
3
Grasp the finger hold
and gently open the unit.
Push the tray all the way
back in.
4 Remove the misfed paper.
8 Gently close the duplex unit.
Be careful not to tear the
After closing, confirm
misfed paper during
removal.
that
the
misfeed
message has been
cleared and the normal
display appears.
NOTE
A misfeed may occur inside the compartment, so
please check the entire compartment carefully.
I Misfeed in the tray 4
2-22
MISFEED REMOVAL
I Misfeed in the bypass tray
Remove the misfed paper from the bypass
tray.
1
5 Remove the misfed paper.
Check the
paper
Be careful not to tear the
misfed paper during
removal.
transfer unit inside the
tray and remove any
misfed paper.
6 Gently close paper tray 1 - tray 2.
2
If you did not find a misfeed in step 1, open
the side cover and remove the misfeed.
2
Push the tray all the way
back in.
Make sure that the
misfeed message no
longer appears (the
normal message display
should appear).
3 Gently close the side cover.
4 Remove tray 1 - tray 2.
Grasp the finger hold
and gently open the unit.
Pull the tray all the way
out until it stops.
NOTE
If a misfeed occurs during printing from the bypass
tray while paper is being loaded in tray 1 - tray 2,
push tray 1 - tray 2 back in to close it, and then pull
the tray out again.
2-23
MISFEED REMOVAL
I Misfeed in the tray 5
Open the top cover and remove the misfed
paper.
1 Open the side cover.
6
After
removing
the
misfed paper, close the
top cover.
2 Remove the misfed paper.
7 Remove tray 1 - tray 2.
Be careful not to tear the
Grasp the finger hold
misfed paper during
removal.
and gently open the unit.
Pull the tray all the way
out until it stops.
3 Gently close the side cover.
NOTE
If a misfeed occurs in the following situation, push
tray 1 - tray 2 back in to close it and then pull the tray
out again:
G A misfeed occurs during printing from tray 5 while
paper is being loaded in tray 1 or tray 2.
8 Remove the misfed paper.
Check the
paper
4 Close the bypass tray.
transfer unit inside the
tray and remove any
misfed paper.
9 Gently close paper tray 1 - tray 2.
Push the tray all the way
back in.
5 Open the top cover of tray 5.
Make sure that the
misfeed message no
longer appears (the
normal message display
should appear).
2-24
REMOVING AN ORIGINAL MISFEED
Removing a misfed original from the automatic document feeder
If an original misfeed occurs in the automatic document feeder, follow the steps below to remove the misfed original.
NOTES
G When a misfeed occurs, touch the [INFORMATION] key to display detailed information for misfeed removal.
Check locations A and B in the diagram at left to
remove the original.
2
Open and close the document feeder
cover.
1 Removing misfeeds from each location.
2
G Check location A
Opening and closing the
cover clears the misfeed
display. Copying cannot
be resumed until this
step is performed.
Open the document feeder
cover and gently remove
the misfed original without
tearing it. Close the
document feeder cover.
However, this step is not
necessary
misfeed is removed from location B.
after
a
A message may appear indicating the number of
originals which must be returned to the document
feeder tray. Return the originals to the document
feeder tray and press the [START] key.
G Check location B
G Misfeed in the transfer unit
Open the document
transfer cover, hold the
paper guide open, and
remove
original.
the
misfed
G Misfeed in the document exit unit
Open
the
document
transfer cover. Rotate the
transfer roller in the
direction of the arrow and
gently remove the original
without tearing it.
2-25
TROUBLESHOOTING
Check the following troubleshooting list before requesting service as many problems can be fixed by the user. If you
are unable to solve the problem by checking the list, turn off the main power switch and the power switch, unplug the
power cord.
Problems related to general use of the machine are described below. For problems related to the copy function, see
page 6-3. For problems related to document filing, see page 7-28. For fax, printer, and network scanner problems,
see the manuals for those functions. For peripheral device problems, see the explanation of the device.
(Note)
If the message "CALL FOR SERVICE. CODE:**-**"
appears in the touch panel, turn off the main power switch
and the power switch, wait about 10 seconds, and then turn the main power switch and the power switch back on.
If the message still appears after turning the main power switch and the power switch off and on several times, it
is likely that a failure has occurred that requires service. In this event, stop using the machine, unplug the power
cord, and contact your Sharp dealer.
Note: Letters and numbers appear in "**-**". When you contact your Sharp dealer, please tell your dealer what
letters and numbers appear.
Problem
Check
Machine plugged in?
Solution or cause
Plug the machine into a grounded outlet.
The main power switch and power Turn on the main power switch and the power
switch are not turned on?
The printer is warming up. (Warm-up time is
approximately 120 seconds.) Wait until the
READY indicator lights up.
READY indicator off?
The machine does
not operate.
Message indicating need to load paper
displayed?
Load paper. (Page 2-2)
Message indicating need to replace the
toner cartridge displayed?
Message indicating a paper misfeed
displayed?
A message appears saying that this type Two-sided printing is not possible on special
of paper cannot be used for two-sided paper. Use paper that can be used for automatic
Copying/printing is
not possible
copying.
two-sided printing. (Page 2-9)
Incorrect display of paper sizes 11" x 17", When loading sizes 11" x 17", 8-1/2" x 14", 8-1/
8-1/2" x 14", 8-1/2" x 13", 8-1/2" x 11"R, 2" x 13", 8-1/2" x 11"R, A3, B4, or A4R, be sure
Incorrect
tray paper size
bypass
A3, B4, or A4R only.
The number of sheets placed on the bypass Do not place more than the maximum number of
tray exceeds the maximum number. sheets.
The bypass guide is not adjusted to the Adjust the bypass guide to the size of the loaded
size of the loaded paper. paper.
to open the tray extension.
Copying/printing on
paper from the
bypass
skewed
tray
is
2-26
TROUBLESHOOTING
Problem
Check
Solution or cause
Be sure to set the paper size and paper type
when using special size or special type papers.
The paper size and paper type have not
been set.
Paper from the
bypass
misfeeds
tray The number of sheets placed on the bypass Do not place more than the maximum number of
tray exceeds the maximum number. sheets.
The bypass guide is not adjusted to the Adjust the bypass guide to the size of the loaded
size of the loaded paper.
paper.
If too many pages collect on the output
tray, the tray full sensor activates and Remove the paper from the output tray.
stops printing.
Printing
before the job is
finished
stops
2
You have run out of paper.
Load paper. (Page 2-2)
Smudges on printed Does a message appear indicating the Please contact the your dealer as soon as
sheets
need for maintenance?
possible.
When loading paper, if you change the paper
size from an inch size to an AB size, or from an
AB size to an inch size, or change the paper
type, be sure to set the new paper type as
explained in "Setting the paper type and paper
The
displayed
paper size or paper The correct paper size or paper type is
type does not match not set in the paper tray settings of the
the loaded paper custom settings.
size or paper type.
When printing on a
When using a special size of paper, set the
special
size
of The paper size setting is not set correct paper size as explained in "Setting the
paper, part of the correctly in the paper tray settings of the paper type and paper size" on page 2-10. If the
printed image is custom settings.
missing.
paper size setting is not correct, part of the image
may be cut off or the image may not print.
When printing on a
special size of paper
using the bypass The paper size is not set correctly in the
tray, part of the special size settings for the bypass tray.
printed image is
When using a special size of paper, set the
correct paper size as explained in "Setting the
paper size setting is not correct, part of the image
may be cut off or the image may not print.
missing.
Is
paper
other
than
SHARP-
Use SHARP-recommended paper. (Page 2-17
)
recommended paper being used?
Do not use curled or crimped paper. If you will
not use the paper for a long time, remove the
paper from the tray and store it in the wrapper in
a cool and dark location so that it will not absorb
moisture.
Paper curled or damp?
Paper may be curled when output depending on
the paper type and quality.
In some cases turning the paper over in the tray
Is the paper curled and does it
frequently misfeed in the finisher or
saddle stitch finisher?
Paper
misfeeds
will reduce misfeeding due to curling.
frequently.
Remove the paper
from the paper
tray or the bypass
tray, fan the paper
as shown in the
Multiple
simultaneously?
sheets
of
paper
fed
illustration,
and
then load it again.
Make sure that the paper in the paper tray is
stacked evenly. If the stack is not even, paper
misfeeds will occur.
The paper in the tray is not stacked
evenly.
2-27
TROUBLESHOOTING
Problem
Check
other than
recommended paper being used?
Solution or cause
Is
paper
SHARP-
Use SHARP-recommended paper. (Page 2-17
)
Is paper size or weight out of the
allowable range?
Use paper in the allowable range.
Printed paper is
wrinkled or the
Be sure to store paper in the wrapper in a dry
location and do not store paper in a location that is
Ghumid
image
easily.
rubs
off
Gat a high temperature or an extremely low
Paper damp?
temperature
Gexposed to direct sunlight
Gdusty.
The contrast on the
touch panel is too Is LCD contrast properly adjusted?
high or too low.
Adjust the screen contrast using "DISPLAY
CONTRAST" in "DEFAULT SETTINGS" of the
Load paper in the tray with the print side face up.
However, if the paper type is "PRE-PRINTED" or
The paper is loaded in the tray with the "LETTER HEAD", load the paper with the print
Printing takes place
on the wrong side of
the paper.
print side face down*.
side face down*.
* Face up if the paper type is "PRE- * If the two-sided function has been prohibited
PRINTED" or "LETTER HEAD".
using "DISABLING OF DUPLEX" in the key
operator programs (page 11 of the Key
operator's guide), load the paper face up.
If the original image overlaps the punch holes,
marks will appear at the position of the holes on
the back of the paper after one-sided printing, or
on the front and back of the paper after two-
sided printing. Make sure that the original image
does not overlap the punch holes.
Marks appear at
regular intervals on Paper with punch holes is being used.
printed pages.
2-28
CHAPTER 3
PERIPHERAL DEVICES
This chapter explains procedures for using the optional finisher, saddle
stitch finisher, and inserter.
Page
G
Part names...................................................................................... 3-2
G
Specifications.................................................................................. 3-2
G
G
G
G
G
INSERTER.............................................................................................. 3-14
G
Part names...................................................................................... 3-14
G
Specifications.................................................................................. 3-14
G
Loading paper ................................................................................. 3-15
G
G
G
3-1
FINISHER AND SADDLE STITCH FINISHER
The finisher and the saddle stitch finisher include the offset function, which offsets each set of copies from the
preceding set for easy separation. Each set of sorted copies can also be stapled. The saddle stitch finisher can
automatically staple a set of copies at the center line and fold the pages to create a pamphlet.
A punch module unit can be installed to add punch holes to copies, and an inserter can be installed to insert blank
pages at specified pages.
In the following explanations, the finisher and saddle stitch finisher are referred to simply as "finisher".
Part names
1
Tray
Offset pages and stapled
pages are delivered here.
2
Stapler compiler
Paper to be stapled is stacked
temporarily.
3
Top cover
Open for misfeed removal.
4
Punch module (Option)
Adds punch holes to printed pages.
Finisher
(AR-F15)
Saddle stitch
finisher (AR-F16)
5
6
7
Front cover
Open to replace the staple
case in the staple unit or clear
jammed staples.
Lower cover
Open to clear misfed paper or
replace the staple cartridge in the
pamphlet unit. (AR-F16 only)
Saddle stitch tray
Saddle stitched output is
delivered here.
Saddle stitch finisher
(AR-F16)
Finisher (AR-F15)
(AR-F16 only)
*
The illustrations on the following pages (to page 3-18) show the AR-F16; however, the operation of the AR-F15
is the same as the AR-F16.
NOTES
G Do not press on the finisher.
G Use caution when near the offset tray during printing as the tray moves up and down.
Specifications
Name
Finisher (AR-F15)
Saddle stitch finisher (AR-F16)
3
Number of trays
Paper output
2
Face down output
Upper paper tray/Middle paper tray:
Non-stapling:
Upper paper tray/Middle paper tray:
Non-stapling:
2000 sheets of paper or total aggregate 2000 sheets of paper or total aggregate thickness
thickness is within 9-53/64" (250mm):
is within 9-53/64" (250mm): 8-1/2" x 11", 5-1/2" x
2
8-1/2" x 11", 5-1/2" x 8-1/2"R, A4, B5 or A5R 8-1/2"R, A4, B5 or A5R (20 lbs. (80 g/m ))
2
(20 lbs. (80 g/m ))
1000 sheets of paper or total aggregate thickness is
1000 sheets of paper or total aggregate within 5-1/2" (140mm): Sizes other than the above
Paper capacity
thickness is within 5-1/2" (140mm)
Sizes other than the above
Stapling:
:
Stapling:
100 sets or 750 pages or total aggregate thickness is
within 4-5/16" (110mm) of 8-1/2" x 11", A4 or B5 paper.
100 sets or 750 pages of 8-1/2" x 11", A4 100 sets or 500 pages or total aggregate thickness
or B5 paper. is within 2-29/32" (74mm) of other sizes of paper
100 sets or 500 pages of other sizes of Lower tray:
paper
Stapled print capacity is (11 - 15) sheets x 10 sets, (6
- 10) sheets x 20 sets, (1 - 5) sheets x 25 sets.
(Continued on next page)
3-2
FINISHER AND SADDLE STITCH FINISHER
Upper paper tray/Middle paper tray:
Upper paper tray/Middle paper tray:
11" x 17", 8-1/2" x 14", 8-1/2" x 13", 8-1/2" 11" x 17", 8-1/2" x 14", 8-1/2" x 13", 8-1/2" x
x 11", 8-1/2" x 11"R, 7-1/4" x 10-1/2"R, 5- 11", 8-1/2" x 11"R, 7-1/4" x 10-1/2"R, 5-1/2"
1/2" x 8-1/2"R, A3, B4, A4, A4R, B5, B5R, x 8-1/2"R, A3, B4, A4, A4R, B5, B5R, A5R
Paper size
A5R
Lower tray:
11" x 17", 8-1/2" x 11"R, A3, B4, A4R
Upper paper tray/Middle paper tray:
16 to 68* lbs. (60 to 256 g/m )
Upper paper tray/Middle paper tray/Lower tray:
16 to 68* lbs. (60 to 256 g/m )
Paper weight
2
2
Paper full detection
Both upper and lower tray
Upper, middle and lower tray
Paper sizes for which
offset is possible
11" x 17", 8-1/2" x 14", 8-1/2" x 13", 8-1/2" x 11", 8-1/2" x 11"R, A3, B4, A4, A4R, B5
Upper paper tray/Middle paper tray: Upper paper tray/Middle paper tray:
11" x 17", 8-1/2" x 14", 8-1/2" x 13", 8-1/2" 11" x 17", 8-1/2" x 14", 8-1/2" x 13", 8-1/2" x
x 11", 8-1/2" x 11"R, A3, B4, A4, A4R, B5 11", 8-1/2" x 11"R, A3, B4, A4, A4R, B5
Lower tray:
Allowed paper sizes
for stapling
11" x 17", 8-1/2" x 11"R, A3, B4, A4R
Maximum number of
sheets for stapling
3
Stapling positions
Paper conveying
Power supply
1 place at back, 1 place at back (diagonal), one place at front (diagonal), 2 places
Center reference
Supplied from machine
When tray is folded up: 25-33/64" (W) x 24-13/16" (D) x 45-9/32" (H)
(648 mm (W) x 630 mm (D) x1150 mm(H))
Dimensions
Weight
When tray is extended: 30-7/16" (W) x 24-13/16" (D) x 45-9/32" (H)
(773 mm (W) x 630 mm (D) x1150 mm(H))
Not including stopper (1-37/64" (40 mm)) when attached to machine
Approx. 113 lbs. (Approx. 51 kg)
Approx. 157 lbs. (Approx. 71 kg)
Overall dimensions when 30-7/16" (W) x 24-13/16" (D) (Separation from machine 15-3/4")
attached to machine (773 mm (W) x 630 mm (D) (Separation from machine 400 mm))
*For index paper, equivalent to 140-lbs.
Name
Punch module (AR-PN4A)
3 holes
Hole punching
Allowed paper sizes 11" x 17", 8-1/2" x 14", 8-1/2" x 13", 8-1/2" x 11", 8-1/2" x 11"R, A3, B4, A4, A4R, B5,
for punching
Page weight
Power supply
Dimensions
Weight
B5R
2
16 to 68* lbs. (60 to 256 g/m )
Supplied from finisher / saddle stitch finisher
3-3/4" (W) x 22-1/16" (D) x 6-45/64" (H) (95 mm (W) x 560 mm (D) x 170 mm (H))
Approx. 7.8 lbs. (Approx. 3.5 kg)
* For index paper, equivalent to 140-lbs.
Specifications are subject to change for improvement without notice.
NOTES
G The following papers cannot be stapled and punched:
Special papers such as transparency film and label sheets
G If mixed paper sizes are selected for stapling jobs, stapling will be automatically canceled.
I Supplies
The finisher and saddle stitch finisher require the following staple cartridge:
G Staple cartridge for finisher
(approx. 5,000 per cartridge
X 3 cartridges)
G Staple cartridge for saddle
stitch finisher (approx. 2000
per cartridge X 3 cartridges)
AR-SC3
SF-SC11
3-3
FINISHER AND SADDLE STITCH FINISHER
Finishing methods
I Sort mode
I Offset mode
Sorted sets will be delivered.
Offset mode
Non-offset mode
Original
Printouts
I Group mode
Each set of copies is offset from the preceding set to
allow easy separation.
(The offset function operates in the finisher / saddle
stitch finisher tray.)
Groups of copies of the same page will be
delivered.
The offset function cannot be selected when the
staple sort function is selected.
Offset width : Approx. 1-3/16" (Approx. 30 mm)
Original
Printouts
I Staple sort mode
Output pages are sorted into sets by the sort function, and each set is stapled and delivered to the tray. The
center of the paper can also be stapled and delivered to the lower saddle tray (only when using the saddle stitch
finisher). The relations between possible stapling positions, the paper feed direction, paper sizes that can be
used, and number of pages that can be stapled are shown below.
2
Two sheets (one sheet when using the saddle stitch function) of 68 lbs. (256 g/m ) paper can be included as
covers in the page stapling limit in the table below.
Stapling positions
Portrait orientation
Landscape orientation
Top left corner of
printouts
Available paper sizes:
8-1/2" x 11", A4 and B5
Stapling capacity:
Available paper sizes:
11" x 17", A3, B4
Stapling capacity:
For each size, up to 50 sheets
can be stapled
For each size, up to 30 sheets
can be stapled
Available paper sizes:
8-1/2" x 14", 8-1/2" x 13",
8-1/2" x 11"R, A4R
Stapling capacity:
For each size, up to 30 sheets
can be stapled
Available paper sizes:
11" x 17", 8-1/2" x 14",
8-1/2" x 13", 8-1/2" x 11"R, A3,
B4, A4R
Lower left corner
of printouts
Same as above
Same as above
Stapling capacity:
For each size, up to 30 sheets
can be stapled
Center left two
positions of
printouts
Same as above
Available paper sizes:
11" x 17", 8-1/2" x 11"R, A3,
B4, A4R
Saddle stitch on
centerfold line.
(only when using
the saddle stitch
finisher)
Paper in the portrait
direction cannot be saddle
stitched.
Stapling capacity:
For each size, up to 15 sheets
can be stapled
3-4
FINISHER AND SADDLE STITCH FINISHER
I Original orientation when using the staple sort or punch function
When using the staple sort or punch function, the original must be placed in the following orientations to enable
stapling or punching in the desired position on the paper.
Staple sort
Document feeder
Punch
Document feeder
Document glass
Document glass
3
I Saddle stitch function (only saddle stitch finisher)
The saddle stitch finisher can automatically place
two staples for centerline binding of prints or copies
and fold them along the centerline.
<Example>
6
7
9
4
2
11
I Hole punching (only if a punch module is installed)
When the optional punch module is installed, holes
can be punched in printed pages. (When using the
saddle stitch finisher, pamphlet style stapling and
the punch function cannot be used together.)
When using the punch function, automatic rotation
of the original image does not operate.
<Example>
{Original 1}
{Punch positions}
For the allowed paper sizes for punching, see the
When using the punch function in copy mode,
place the original with the top toward the inside of
the machine. If the original is not placed in this
orientation, punching will not take place at the
correct positions. (See "Standard original
{Original 2}
{Punch positions}
3-5
FINISHER AND SADDLE STITCH FINISHER
Finishing modes and finisher functions
Touch the [OUTPUT] key on the main screen of copy mode to display the screen that allows selection of sort, staple
sort, group function, centerline stapling, and the output tray.
0
OUTPUT
SORT
OK
FINISHER
TRAY
CENTER
TRAY
STAPLE
SORT
SADDLE
STITCH
PUNCH
GROUP
OFFSET
1
2
6
[GROUP] key (See page 3-4.)
[CENTER TRAY] key
When Group is selected, copies will be grouped by
page.
If the center tray is selected, output paper will be
delivered to the exit tray located above the main
unit.
7
8
[OK] key
When Staple Sort is selected, sorted sets will be
stapled and delivered to the offset tray. (They will
not be offset stacked.) Select from three stapling
positions.
Touch to close the [OUTPUT] screen and return to
the main screen.
[SADDLE STITCH] key (See page 3-5.)
3
4
[SORT] key (See page 3-4.)
This is displayed when the saddle stitch finisher is
installed, and is used to staple pages at the center
and fold them in half to create a pamphlet.
Touch this key to display the pamphlet copy
setting screen (page 5-6). (This is only possible
when a checkmark appears in the checkbox of the
[AUTOMATIC SADDLE STITCH] key operator
program (See page 12 of the key operator's
guide.))
When Sort is selected, sets of copies will be
collated.
[FINISHER TRAY] key (See page 3-2.)
When the offset function is selected, output is
delivered offset to the finisher tray. (The finisher
tray is automatically selected when the staple sort
function is turned on.)
9
[PUNCH] key (See page 3-5.)
5
[OFFSET] key (See page 3-4.)
This is used to punch holes in printed pages when
an optional punch module is installed.
The offset function operates when a checkmark
appears in this key. (The offset checkmark is
automatically cleared when the staple sort function
is enabled.)
NOTE
When a functions is selected, it is highlighted.
3-6
FINISHER AND SADDLE STITCH FINISHER
Staple cartridge replacement and staple jam removal
When a finisher is installed, a message will appear when the staple cartridge runs out of staples or a staple jam
occurs.
Follow the procedure below to replace the staple cartridge or remove jammed staples.
I Replacing the cartridge in the finisher
Pull the seal that holds the staples straight
out.
1 Open the front cover of the finisher.
5
6
3
Insert the cartridge all the way in until it
clicks into place.
Lower the blue lever in the stapler and
2
slide out the staple cartridge.
Insert the cartridge all
the way in until it clicks
into place.
7 Close the front cover of the finisher.
Pull the empty staple case straight up and
out of the cartridge.
3
NOTE
Insert a new staple case into the cartridge.
4
Make a test print or copy in the staple sort mode to
verify that stapling is performed properly.
Push the staple case all the way in until it
clicks into place.
Do not remove the seal
holding the staples until
the staple case is set in
the cartridge.
3-7
FINISHER AND SADDLE STITCH FINISHER
I Replacing the cartridge in the saddle stitch finisher
Only when the saddle stitch finisher (AR-F16) is installed.
Return the saddle stitch holder and the
saddle stitch unit to their respective
original positions.
Open the lower cover of the saddle stitch
finisher.
5
1
2
3
When
an
optional
inserter is installed,
open the front cover of
the
inserter
before
opening the lower cover
of the finisher.
Slide out the saddle stitch unit carefully
toward the front.
Make sure that the finisher is firmly
attached to the machine and that 11" x 17",
8-1/2" x 11"R, or 8-1/2" x 14" (A3, A4R, or
B4) size paper is loaded.
6
If one of the above paper sizes is not set, test
stapling cannot be performed.
7 Close the lower cover of the finisher.
(1) Grasp the grip of the saddle staple
holder and pull it out.
(2) While still grasping the grip, rotate the
saddle staple holder 90° in the direction of
the arrow (rotate to the right).
(2)
Test
stapling
is
automatically performed
on a blank sheet.
This operation is carried
out to avoid blank
stapling.
(1)
NOTE
If test stapling fails to take place, repeat steps 1 to 7.
Remove the empty staple case and set a
new one.
4
Replace both staple
cases with new ones.
Remove the cover from
the staple cartridge and
then install the cartridge.
3-8
FINISHER AND SADDLE STITCH FINISHER
I Removing a staple jam in the finisher
Holding the knob, return part (A) to its
original position.
Perform steps 1 to 2 of the procedure for
4
5
1
2 Holding the knob, lower part (A).
Stapling area
(A)
Return the staple case to its original
position.
(A)
Insert the cartridge all
the way in until it clicks
into place.
3
NOTE
Do not touch the stapling area.
The stapler could injure you.
3 Remove any jammed staples.
6 Close the front cover of the finisher.
3-9
FINISHER AND SADDLE STITCH FINISHER
I Removing a staple jam in the saddle stitch finisher
Return the staple case to its original
position.
Perform steps 1 to 3 of the procedure for
5
1
2 Remove the empty staple case.
Return the saddle stitch holder and the
saddle stitch unit to their respective
original positions.
6
7
While pushing down on lever (A), pull up
knob (B) .
Make sure that the finisher is firmly
attached to the machine and that 11" x 17",
8-1/2" x 11"R, or 8-1/2" x 14" (A3, A4R, or
B4) size paper is loaded.
3
(A)
(B)
If one of the above paper sizes is not set, test
stapling cannot be performed.
8 Close the lower cover of the finisher.
Test stapling is automatically performed on a
blank sheet.
Remove any jammed staples, and then
return knob (B) to its original position.
4
This operation is carried out to avoid blank
stapling.
(B)
Be sure to remove any
strips of staples.
NOTE
If test stapling fails to take place, repeat steps 1 to 7.
Jammed staples
NOTE
Do not touch the stapling area.
The stapler could injure you.
I Disposal of hole punch scrap (when the punch module is installed)
Holding the black handle, slide out the
case containing the paper bits, and
dispose of them properly.
1 Open the cover of the hole punch module.
2
Return the waste case to its original
position.
3
4 Close the cover of the hole punch module.
3-10
FINISHER AND SADDLE STITCH FINISHER
Removing a misfeed
When a misfeed occurs, remove the misfed paper as explained below.
I General procedure for the finisher and saddle stitch finisher
Gently move the finisher/saddle stitch
finisher away from the machine while
pressing the button.
Remove any misfed paper from the paper
exit area.
1
6
Be careful not to tear the
misfed paper during
removal.
When an inserter is
installed, separate the
inserter
from
the
machine while pressing
on the inserter button.
Close the upper cover of the finisher/
saddle stitch finisher.
7
Remove the misfed paper from the main
unit.
3
2
3
4
After
removing
the
misfed paper, perform
steps 1 and 3 on page 2-
19 to reset the machine.
I
When a saddle stitch finisher is installed
Open the front cover of the inserter (only
when an inserter is installed).
Open the upper cover of the finisher/
saddle stitch finisher.
8
When an inserter is
installed, lift the tray of
the inserter.
(A)
Lift knob (A) (See the step 3 figure), then
remove any misfed paper.
Open the lower cover of the saddle stitch
finisher.
9
Be careful not to tear the
misfed paper during
removal.
(B)
Lift knob (B) (see the illustration in step 4)
and remove any misfed paper.
Be careful not to tear the
Open the entrance cover of the saddle
stitch unit.
5
10
misfed paper during
removal.
3-11
FINISHER AND SADDLE STITCH FINISHER
Close the lower cover of the saddle stitch
finisher.
11Remove the misfed paper.
17
18
Be careful not to tear the
misfed paper during
removal.
Close the front cover of the inserter (only
when an inserter is installed).
Close the entrance cover of the saddle
stitch unit.
12
13
1
Turn the right-hand knob
clockwise. Then, push the left-hand knob
counter
I When a punch module is installed
19Open the cover of the hole punch module.
2
and turn it clockwise.
Rotate the green knob until the arrow is
20
Remove any paper misfed on the exit side
of the saddle stitch unit.
Be careful not to tear the
14
15
16
within the range (A) on the label, and
remove the misfed paper.
Be careful not to tear the
misfed paper during
misfed paper during
removal.
(A)
removal.
Open the exit cover of the saddle stitch
unit and remove any misfed paper.
Be careful not to tear the
21Close the cover of the hole punch module.
misfed paper during
removal.
Close the exit cover of the saddle stitch
unit.
Push the finisher back against the main
unit.
22
3-12
FINISHER AND SADDLE STITCH FINISHER
Troubleshooting finisher/saddle stitch finisher problems
Check the list below before calling for service.
Problem
Check
Solution or cause
Stapling position is
not
(including
stitch).
correct
saddle
Check the stapling position setting. (See page
3-4.)
Stapling position not set properly?
covers open?
step 7 on page 3-11.)
The finisher/saddle
stitch finisher does
not operate.
Remove all remaining paper from the stapler
compiler. (For the stapler compiler, see "Part
Message indicating need to remove paper
from the stapler compiler displayed?
displayed?
3-10.)
Replace the staple cartridge. (See pages 3-7
3
Message to add staples displayed?
Stapling cannot be
performed (including
saddle stitch).
Stapling cannot be performed on mixed paper
sizes.
Different sizes of paper mixed together?
The paper is badly curled.
The quality and type of some papers may
cause bad curling that prevents stapling.
Take the paper out of the tray or bypass tray,
turn it around, and reload it so that the top and
bottom edges are reversed.
Saddle stitch is not possible on heavy paper.
Saddle stitch cannot The paper type of the selected paper tray However, when cover insertion is selected,
be selected.
is set to heavy paper.
saddle stitch is possible on a single sheet of
heavy paper inserted for use as a cover.
The punch hole
positions are not
correct.*
The punch function is not set to the correct Check the allowed hole punch positions. (See
punch positions.
page 3-5.)
Message to check the punch module
displayed?
Punching is not possible when different paper
sizes are mixed together.
Mixed paper sizes.
Cannot be punched.*
The quality and type of some papers may
cause bad curling that prevents punching.
Take the paper out of the tray or bypass tray,
turn it around, and reload it so that the top and
bottom edges are reversed.
The paper is badly curled.
* When a hole punch module is installed
3-13
INSERTER
The inserter enables blank sheets or printed sheets to be added to copy and print output as covers or inserts
without printing. The inserter also allows feeding of heavy paper that cannot be fed from the other trays.
Printed output can also be fed one set at a time from the inserter for stapling or punching without performing
When feeding from the inserter for pamphlet copying (page 5-6), cover or insert copying (page 5-11), or
transparency insert copying (page 5-22), select "INSERTER" in step 3 of "Setting the paper type and paper size"
(page 2-10), and be sure to perform steps 4 through 7. In step 8, make sure that the checkboxes below "PRINT",
"COPY", and "DOC. FILING" are selected. If any of these checkboxes are not selected, touch them so that a
checkmark appears.
When feeding from the inserter for pamphlet copying (page 5-6), cover or insert copying (page 5-11), or
transparency insert copying (page 5-22), select the inserter in the tray settings. The inserter attributes can also
Part names
1
Paper tray
Place blank or printed paper here to be inserted.
2
Paper guide
When loading paper, adjust this guide to the width of the paper.
3
Top cover
Open for misfeed removal.
4
Inserter operation panel
Stapling and punching can be performed directly
from the inserter operation panel without using the
machine operation panel.
5
Paper guide lever
Release the paper guide lock to remove misfed paper.
6
Front cover
Open this cover to remove misfed paper from the
finisher or saddle stitch finisher.
NOTE
To install the inserter...
An optional finisher or saddle stitch finisher must be installed (page 3-2).
Specifications
Name
Inserter (AR-CF2)
2
Paper weight
16 lbs. to 68* lbs. (60 to 256 g/m ) *For index paper, equivalent to 140-lbs.
Plain paper, special paper (transparency film, colored paper, paper with punch holes,
tabbed paper, etc.)
Paper types
(Consult your retailer for more information on special papers that can be used.)
11" x 17", 8-1/2" x 14", 8-1/2" x 13", 8-1/2" x 11", 8-1/2" x 11"R, 7-1/4" x
10-1/2"R, 5-1/2" x 8-1/2"R, A3, B4, A4, A4R, B5, B5R, A5R
Paper size
2
Paper capacity
Paper conveying
Power supply
Max. 100 (20 lbs. (80 g/m ))
Center reference
Supplied from machine
When paper tray is folded up: 11-15/64" (22-1/4"*) (W) x 23-3/64" (D) x 44-7/64" (H)
(285 (565*) mm (W) x 585 mm (D) x 1120 mm (H))
Not including stopper ( 1-37/64"(40 mm)) when attached to machine
* Including paper tray
Dimensions
Weight
Approx. 53 lbs. (Approx. 24 kg)
Specifications are subject to change for improvement without notice.
3-14
INSERTER
Loading paper
When loading paper in the inserter, load the paper face up. If the paper has a top edge and bottom edge, load in
the same top-bottom orientation as the original. Adjust the paper guide on the paper tray to the width of the paper.
When using tabbed paper, place the paper as follows:
Load the paper back
side up.
The top side is
inserted first.
Back side
The relation of copies and tabbed sheets is shown below.
Load tabbed paper
Copy
Back
side
Back
side
Back
side
Inserted first.
3
1st sheet 2nd sheet 3rd sheet 4th sheet 5th sheet
5th sheet
1st sheet
4th sheet
Back
side
Tabbed paper 4th sheet (back side)
Copy result
Tabbed paper 1st sheet (back side)
Manual operation of the inserter
The inserter can be used for stapling or punching without performing a copy operation. These functions are selected
at the operation panel of the inserter.
1
2
3
[PUNCH] key
[START] key/indicator
After selecting punch or staple settings with key
When a punch module is installed on the finisher
or saddle stitch finisher, punch holes can be
added to blank paper or printed paper. The
indicator lights when this function is selected.
1
2
or key , place the paper to be punched or
stapled on the inserter tray and press this key.
[STAPLE] key/indicator
When this function is selected, each set of output
is stapled and delivered to the finisher or saddle
stitch finisher tray. (Note that the sets are not
offset.) Press this key until the icon light of the
desired staple position lights up. (" " pamphlet
stapling can only be selected when a saddle stitch
finisher is installed)
NOTES
G Do not use tabbed paper when operating the inserter manually.
G The punching and stapling functions cannot be used when the finisher or saddle stitch finisher has failed, or
when the functions are prohibited* in the key operator programs (page 11 of the key operator's guide).
* Disabling of stapler/Disabling of punch/Disabling of finisher/Disabling of inserter
3-15
INSERTER
I Alarm display
If the [START] key indicator on the inserter operation panel is blinking and the [PUNCH] key or [STAPLE] key
indicator is also blinking or solidly lit, operation will not start when the [START] key is pressed. Resolve the
problem as indicated below, depending how the indicators are lit or blinking.
[PUNCH]
indicator
[START]
indicator
[STAPLE] indicator
Cause
Solution
A paper size that cannot
Blinks red be fed has been loaded.
Use paper that is a suitable
size for punching, stapling, or
saddle stitching (page 3-3).
Any one of the indicators is solidly lit.
The paper type of the
Blinks red inserter is set to heavy
paper.
Heavy paper cannot be
used.
Solidly
lit
-
-
-
-
-
-
-
The finisher or saddle
stitch finisher tray is full.
Remove the paper from
the tray.
The hole punch scrap
Blinks red
Discard the hole punch
Blinking
-
container in the punch
module on the finisher or
saddle stitch finisher is full.
The finisher or saddle
stitch finisher tray is full.
Remove the paper from
the tray.
Any one of the
indicators is blinking.
-
-
-
Blinks red
Blinks red
The finisher or saddle
stitch finisher is out of
staples.
Replace the staple
The saddle stitch tray on
the saddle stitch finisher is the saddle stitch tray.
full.
Remove the paper from
-
-
-
Blinking
The saddle stitch finisher is Replace the saddle stitch
I Using the inserter
For paper sizes that can be stapled or punched, see the finisher and saddle stitch finisher specifications on
Some paper types cannot be stapled or punched (see "NOTES" on page 3-3). Do not use these paper types.
1 Load paper in the inserter.
NOTE
Pamphlet stapling can only be used when the saddle
stitch finisher (AR-F16) is installed.
Load the paper face up.
When performing
Paper guide
pamphlet stapling, place
the paper so that the
opened pages are face
up as shown.
Adjust the paper guide
to the size of the paper.
When using pamphlet stapling, stapling and
punching cannot be used in combination.
3 Press the [START] key.
Make sure that the
[START] key light is
illuminated green and
then press the [START]
key.
2 Press the desired mode key.
2
1
stapling. Press key
The selected mode lights up.
3-16
INSERTER
Misfeed removal
When a misfeed occurs in the inserter, remove the misfed paper following the procedure below.
I Misfeed in the inserter
6 Remove the misfed paper.
Gently move the inserter away from the
machine while pressing the button.
1
Be careful not to tear the
misfed paper during
removal.
If a misfeed was not found in step 6,
remove the misfed paper from under the
paper guide.
Remove the misfed paper from the main
unit.
7
2
3
3
Be careful not to tear the
misfed paper during
removal.
Be careful not to tear the
misfed paper during
removal.
After
removing
the
misfed paper, perform
steps 1 and 3 on page 2-
19 to reset the machine.
If misfed paper is not found in step 2, open
the top cover.
Return the paper guide lever to its original
position.
8
9
4 Remove the misfed paper.
Push the finisher to close the gap between
the machine and the inserter.
Be careful not to tear the
misfed paper during
removal.
After
attaching
the
inserter on the machine,
make sure that the
paper misfeed message
has been cleared and
the normal message
display appears.
If a misfeed was not found in step 4, raise
the paper guide lever.
5
3-17
INSERTER
Troubleshooting inserter problems
Check the list below before calling for service.
Problem
Check
Solution or cause
Select the desired staple mode at the
The desired staple mode is not selected.
Stapling position is
not
(including
stitch).
correct The paper is not loaded in the correct
saddle position.
Paper must be loaded face up in the inserter
The paper is not loaded face up.
Are any inserter covers open?
Close all covers.
"Disabling of inserter" is enabled in the key Check the key operator programs and disable
operator programs.
"Disabling of inserter".
The inserter does
not operate.
A paper misfeed message appears.
Make sure that the punch or staple key has
been selected on the operation panel of the
The [START] key light is not illuminated.
The paper is curled or damp.
Do not use curled or folded paper. When the
inserter is not going to be used for a long time,
remove the paper from the inserter, place it in
a bag so that it does not absorb moisture, and
store it in a dark place.
Paper
misfeed
occurs
3-18
Part 2: Copier Operation
CHAPTER 4
MAKING COPIES
This chapter explains the basic procedures for making copies, including
selection of the copy ratio and other copy settings.
Page
G
G
G
G
G
function............................................................................................ 4-10
G
G
G
G
G
XY ZOOM........................................................................................ 4-18
SPECIAL PAPERS ................................................................................. 4-20
4-1
AUTOMATIC DOCUMENT FEEDER
The automatic document feeding function automatically feeds originals into the machine, making continuous copying
possible. In addition, both sides of two-sided sheet originals can be simultaneously scanned. This function is
convenient when you have a large number of original pages to scan.
Acceptable originals
2
Up to 150 originals (20 lbs. (80 g/m)) of the same size, or an overall stack height of no more than 49/64" (19.5 mm),
can be loaded. Originals of mixed length can also be loaded together as long as they are the same width; however,
some special functions may not operate correctly.
I Size and weight of acceptable
I Total number of originals that can
originals
be set in the document feeder tray
G
2
Maximum of 150 sheets (20 lbs. (80 g/m )) or
5-1/2" x 8-1/2"
or A5
total stack height of 49/64" (19.5 mm) or less.
Original size:
11" x 17"
or A3
(148 x 210 mm)
Weight (thickness):
(297 x 420 mm)
14 lbs. or 50g/m2
42 lbs. or 128 g/m2
Special heavy papers
(65 lbs. (176 g/m2), 110 lbs. (205 g/m2)) can be used.
g/m2 ... Weight of a sheet of paper of 1 m2
I Notes on use of the automatic document feeder
GUse originals within the specified size and weight ranges. Use of originals out of the specified range may cause
an original misfeed.
GBefore loading originals into the document feeder tray, be sure to remove any staples or paper clips.
GIf originals have damp spots from correction fluid, ink or glue from pasteups, be sure they are dried before they
are fed. If not, the interior of the document feeder or the document glass may be soiled.
GDo not use the following originals. These originals may cause incorrect original size detection, original
misfeeds, and smudges on copies.
G
Transparency film, tracing paper, carbon paper, thermal paper or originals printed with thermal transfer ink
ribbon should not be fed through the document feeder. Originals to be fed through the feeder should not be
damaged, crumpled or folded or have loosely pasted paper on them or cutouts in them. Originals with
multiple punched holes other than two-hole or three-hole punched paper may not feed correctly.
GWhen using originals with two or three holes, place them so that the
punched edge is at a position other than the feed slot.
Hole positions
Hole
positions
Hole positions
4-2
PLACING ORIGINALS
I Using the automatic document
I Using the document glass
feeder
Open the document cover, make sure that
an original has not been left on the
document glass, and then gently close the
document cover.
Open the document cover, place the
original face down on the document glass,
and then gently close the document cover.
1
NOTE
Adjust the original guides to the size of the
originals.
2
Do not place any objects under the original size
detector, because they may damage it or the original
size may not be detected properly.
4
Document glass scale
mark
Document glass scale
mark
Place the originals face up in the
document feeder tray.
3
8½x11
or A4
8½x14
or B4
Place the originals face
up.
8½x11 or A4
11x17 or A3
Insert the originals all
GAlign the corner of the original with the tip of the
arrow mark on the document glass scale.
the
way
into
the
document feeder. The
stack height must not be
higher than the indicator
GPlace the original in the appropriate position for its
size as shown above.
line (maximum of 150 pages).
NOTE
Original size detection function
One of the four groups of standard original sizes shown below can be selected for detection by the original size
detection function. The factory default setting is "INCH-1". The setting can be changed using "ORIGINAL SIZE
DETECTOR SETTING" in the key operator programs.
Detectable original sizes
Group
Document feeder tray (for reversing automatic document feeding)
Document glass
11" x 17", 8-1/2" x 14", 8-1/2" x 11",
Document glass + A4
1
2
INCH-1
INCH-2
8-1/2" x 11"R, 5-1/2" x 8-1/2"
11" x 17", 8-1/2" x 13", 8-1/2" x 11",
Document glass + A4
8-1/2" x 11"R, 5-1/2" x 8-1/2"
3
4
AB-1
AB-2
A3, A4, A4R, A5,B4, B5, B5R
Document glass + 8-1/2" x 11", 216x330
Document glass + 8-1/2" x 11", B4
A3, A4, A4R, A5,B5, B5R, 216x330
4-3
PLACING ORIGINALS
I Standard original placement orientations
[Example 1]
Document feeder tray
Document glass
Place
originals
in
the
document feeder tray or on
the document glass so that
the top and bottom of the
original is positioned as
shown in the illustration. If not,
staples will be incorrectly
positioned and some special
features may not give the
expected result.
[Example 2]
Document feeder tray
Document glass
I Automatic copy image rotation - rotation copying
If the orientation of the originals and copy paper are different, the original image will be automatically rotated 90°
and copied. (When an image is rotated, a message will be displayed.) If a function is selected that is not suitable
for rotation, such as enlarging the copy to greater than 8-1/2" x 11" (A4) size or staple sorting with the saddle
stitch finisher, rotation will not be possible.
[Example]
Orientation of original
Orientation of paper
Copy after rotation
Face down
Face down
GThis function operates in both the auto paper select or auto image mode. (“Rotation copy setting” can be
disabled with a key operator program. See page 14 of the key operator's guide.)
4-4
CHECKING THE SIZE OF A PLACED
ORIGINAL
If the placed original is a standard size, the size will be automatically
detected (automatic original detection function) and displayed in the touch
panel. Make sure that the correct size has been detected.
(A) :The original size is displayed.
0
AUTO
ORIGINAL
1
/
8
2x11
(B) :[AUTO] appears when the automatic original detection function is
operating.
AUTO
EXPOSURE
If you have loaded a non-standard size original or wish to change the
scanning size, you can follow the steps below to manually set the original
scanning size. (For the standard sizes, see "Original size detection
function" on page 4-3.)
(A)
(B)
NOTE
If a non-standard size original is loaded (including special sizes), the closest standard size may be displayed,
or the original size may not appear at all.
If "CANCEL DETECTION AT DOCUMENT GLASS" is enabled in the key operator programs (see page 11 of
the key operator’s guide), automatic original detection at the document glass will not operate. In this case,
follow the steps below to manually set the original scanning size.
Manually setting the scanning size
4
If you load an original that is not a standard size (such as an AB size), or if the size is not detected correctly, you must
touch the [ORIGINAL] key and set the original size manually. Perform the following steps after placing the document
in the automatic document feeder or on the document glass.
If a non-standard size original is placed in
1 Touch the [ORIGINAL] key.
the document feeder or on the document
glass, touch the [SIZE INPUT] tab and then
0
enter the X (width) and Y (length)
dimensions of the original.
AUTO
ORIGINAL
X
OK
X is initially selected.
Y
Enter the X dimension
(2 1/2 17)
(width) and then touch
the Y( ) key and enter
the Y dimension (length).
X can be from 2-1/2 to 17
inch, and Y can be from
2-1/2 to 11-5/8 inch.
AUTO
EXPOSURE
X
Y
17
inch
(2 1/2 11 5/8)
inch
11 5/8
STANDARD SIZE
SIZE INPUT
2 Touch the desired original size key.
[AUTO] is no longer
OK
If you frequently use originals that are the same
non-standard size, you can store the size as
explained in "STORING, DELETING, AND USING
ORIGINAL SIZES"on the following page. This will
save you the trouble of manually entering the size
each time you use that original size.
1
1
1
/
/
/
2X
8 13
X
52 82
highlighted. [MANUAL]
and the original size key
you
1
1
1
/
/
/
X
52 82R
X
82 14
AB
1
/
2X
X
8
11
1117
INCH
touched
are
1
/
X
82
highlighted.
STANDARD SIZE
SIZE INPUT
3 Touch the [OK] key.
If you wish to select an AB size, touch the
[AB/INCH] key and then touch the desired
original size key.
You will return to the initial screen.
The selected original size appears in the
4
OK
top half of the [ORIGINAL] key.
[AB] is highlighted and
A5
A4
A4R
B4
0
AB size keys are
displayed. To return to
the inch palette, touch
the [AB/INCH] key once
again.
A5R
AB
A4
B5
INCH
ORIGINAL
A3
B5R
STANDARD SIZE
SIZE INPUT
AUTO
EXPOSURE
4-5
STORING, DELETING, AND USING
ORIGINAL SIZES
Up to 9 special original sizes can be stored. Stored sizes can be easily called up and are not erased if the power is
turned off. Storing a frequently used original size saves you the trouble of manually setting the size each time you
copy that size of document.
G To cancel an original size storing, using, or deleting operation, press the [CA] key or touch the [ORIGINAL] key
on the screen.
Storing or deleting an original size
Enter the X (width) and Y (length)
1 Touch the [ORIGINAL] key.
5
dimensions of the original with the
keys.
0
X
AUTO
ORIGINAL
CANCEL
OK
X
(width) is initially
Y
selected.
A
X
Y
(2 1/2 17)
inch
Enter X and then touch
the ( ) key to enter Y.
A width of 2-1/2 to 17
inches can be entered in
X, and a length of 2-1/2
17
AUTO
EXPOSURE
(2 1/2 11 5/8)
inch
11 5/8
RECALL
STORE/DELETE
2 Touch the [CUSTOM SIZE] key.
to 11-5/8 inches can be entered in Y.
AUTO
AUTO
AB
EXPOSURE
6 Touch the [OK] key.
MANUAL
INCH
AUTO
A4
The original size entered in step 5 is stored in the
key selected in step 4.
PAPER SE
CUSTOM
SIZE
100%
E INPUT
COPY RAT
To exit, touch the [ORIGINAL] key.
When you touch a key that shows an
original size in step 4, a message screen
appears that contains the keys [CANCEL],
7
3 Touch the [STORE/DELETE] key.
[DELETE], and [STORE].
GTo cancel the procedure, touch the [CANCEL]
key.
AUTO
MANUA
GTo delete the selected original size, touch the
[DELETE] key.
CUSTO
SIZE
L
STORE/DELETE
GTo change the original size stored in the key,
touch the [STORE] key. The screen of step 5
will appear to let you change the size.
Touch the original size key (
you wish to store or delete.
) that
8 To exit, touch the [ORIGINAL] key.
4
1
1
To store an original size,
touch a key that does not
/
/
X52 Y108
I USING A STORED ORIGINAL SIZE
show a size (
).
Follow steps 1 to 2 of "STORING OR
DELETING AN ORIGINAL SIZE".
1
Keys that already have
an original size stored
will show the stored size
RECALL
STORE/DELETE
Touch the original size key that you wish
to use.
1
1
2
/
/
X52 Y108
(
).
To delete or change a stored size, touch the key
that shows the size that you wish to delete or
change.
1
1
/
/
X52 Y108
GIf you are storing an original size, go to step 5.
GTo delete or change an original size, go to
step 7.
RECALL
STORE/DELETE
3 Touch the [OK] key.
The stored original size is called up.
4-6
NORMAL COPYING
This section describes the normal copying procedure.
Making copies with the automatic document feeding
function
I 1-sided copies of 1-sided originals
Original
Copy
Place the originals in the document feeder
1
2
5 Touch the [OK] key.
0
OK
4
Ensure that paper of the same size as the
6
originals is automatically selected*.
Ensure that the 1-sided to 1-sided copy
mode is selected.
UTO
The selected tray will be
EXPOSURE
highlighted
or
the
1
/
The one-sided to one-
sided mode is selected
when no icon for a two-
sided mode appears in
the dashed area on the
display. If the 1-sided to
1-sided copy mode is
8
2x11
ORIGINAL
1
message "LOAD xxxxxx
PAPER." will appear. If
the message appears,
load paper in a paper
tray with paper of the
required size.
/
AUTO 82x11
1
2
3
1
2
3
1
PAPER SELECT
/
8
2x11
1.
2.
1
/
82x11
5.
1
1
/
/
100%
8
2x11
8
2x11
1
/
3.
4.
8
2
x14
11x17
already selected, steps 3 to 5 are not needed.
Even if the message above appears, copying can
be performed onto the currently selected paper.
3 Touch the [2-SIDED COPY] key.
*The following requirements must be satisfied.
Originals of a standard size (11" x 17", 8-1/2" x
14", 8-1/2" x 11", 8-1/2" x 11"R or 5-1/2" x 8-1/2R"
(A3, B4, A4, A4R, B5, B5R or A5)) are set and the
auto paper select function is enabled.
SPECIAL MODES
2-SIDED COPY
OUTPUT
If originals of a size other
READY TO SCAN FOR COPY.
than the sizes above are
1
1
1
/
/
/
1. 82x11
2. 82x11
82x11
to be copied, manually
select the desired paper
size by touching the
[PAPER SELECT] key
and then touching the
PLAIN
PLAIN
PLAIN
1
1
/
/
PLAIN
PLAIN
5. 82x11
3. 82x14
4 Touch the [1-sided to 1-sided copy] key.
4. 11x17
PLAIN
Touch the [1-sided to 1-
sided copy] key.
desired paper size selection key.
The selected key will be highlighted and the paper
selection screen will close. To close the paper
selection screen without making a selection, touch
the [PAPER SELECT] key.
4-7
NORMAL COPYING
The sort mode is the
default mode.
To select the group
If the [C] key is pressed
while originals are being
scanned, scanning will
2-SIDED COPY
OUTPUT
mode,
touch
the
stop. If copying had
[OUTPUT] key, then
touch the [GROUP] key
on the output setting
already started, copying
and scanning will stop
after the original in
FILE
screen, and then touch the [OK] key on the setting
screen.
progress is output to the original exit area. In these
cases the copy quantity will be reset to "0".
Use the numeric keys to set the desired
number of copies.
8
9
NOTES
G The 1-sided to 1-sided copying mode is set as the
default in the initial settings. If the default setting
has not been changed using the "Initial status
settings" program (key operator program), steps 3
Up to 999 can be set.
If you are only making a
single copy, the copy
can be made with the
copy number display
showing "0". Use the [C]
To cancel copying...
(clear) key to cancel an
entry if a mistake has been made.
To cancel a copy job in progress, press the [CA]
key. A confirmation message will appear. Touch
the [YES] key to cancel copying.
If needed, touch the [FILE] key or the
[QUICK FILE] key.
Either key can be
touched to store the
FILE
scanned
document
image on the machine's
hard disk. The stored
image can be re-used
later.
QUICK FILE
For more information on this function, see
"Document filing function" in chapter 7.
If the [FILE] key is grayed out, only the [QUICK
FILE] key can be selected.
When you touch the [QUICK FILE] key, a
message asking you to confirm the save will
appear. Touch the [OK] key in the message
screen and go to the next step.
If you wish to cancel the save, touch the [QUICK
FILE] key after touching the [OK] key so that the
[QUICK FILE] key is no longer highlighted.
4-8
NORMAL COPYING
I Copy output (sort and group)
Example: Making five sets or five copies each of three originals
G Sorting copies into sets
Original
Five sets of copies
OUTPUT
SORT
SPECIAL MODES
2-SIDED COPY
OUTPUT
GROUP
Press the [START]
key
Touch the
[OUTPUT] key
Touch the
[SORT] key
Set the
number of
copies (5)
When using the automatic document feeding function,
sorting is automatically selected when the original is placed
in the document feeder.
G Grouping copies by page
Original
4
5 copies per page
OUTPUT
SORT
SPECIAL MODES
2-SIDED COPY
OUTPUT
GROUP
Press the [START]
key
Touch the
[OUTPUT] key
Touch
[GROUP] key
the
Set the
number of
copies (5)
"Group" is automatically selected when the
original is placed on the document glass.
I Selecting the output tray (when an optional finisher or saddle stitch finisher is
installed)
When the [FINISHER TRAY] key is highlighted, output pages are delivered to the finisher tray of the finisher or
saddle stitch finisher. When the "CENTER TRAY" key is highlighted, output pages are delivered to the center
tray. Touch the appropriate key to select the desired output tray.
0
OUTPUT
SORT
OK
FINISHER
TRAY
CENTER
TRAY
STAPLE
SORT
SADDLE
STITCH
PUNCH
GROUP
OFFSET
This screen appears when a saddle stitch finisher is installed.
The screen that appears when a finisher is installed is slightly different.
4-9
NORMAL COPYING
Automatic two-sided copying using the automatic
document feeding function
The machine can automatically copy two-sided originals, saving you the trouble of manually turning over each
original page.
Original
Copy
1. Automatic two-sided copying from one-sided
originals
2. Automatic two-sided copying from two-sided
originals
3. Automatic one-sided copying from two-sided
originals
Place the originals in the document feeder
1
3 Select the desired copy mode.
The display will vary
ED COPY
depending
on
the
equipment installed.
If a copy key is touched for a mode that cannot
be selected, a double beep will sound.
2 Touch the [2-SIDED COPY] key.
Example of a
landscape-oriented
original
Example of a
portrait-oriented
original
SPECIAL MODES
2-SIDED COPY
OUTPUT
When making automatic two-sided copies of a
one-sided 11" x 17" (A3) or 8-1/2" x 14" (B4) size
portrait original, or when you wish to invert the top
and bottom of the back side of a two-sided original,
touch the [BINDING CHANGE] key.
4 Touch the [OK] key.
0
OK
BINDING
Perform steps 6 through 10 on pages 4-7 and 4-8.
4-10
NORMAL COPYING
Copying from the document glass
When copying originals which cannot be fed from the automatic document feeder such as thick originals, open the
document cover and copy the originals from the document glass.
I 1-sided copies of 1-sided originals
Original
Copy
Place the original on the document glass.
Ensure that paper of the same size as the
original is automatically selected*.
1
3
UTO
The selected tray will be
EXPOSURE
highlighted
or
the
message "LOAD xxxxxx
PAPER." will appear. If
the message appears,
load paper in a paper
tray with paper of the
1
/
AUTO 82x11
PAPER SELECT
4
100%
required size.
Even if the message above is displayed, copying
can be performed onto the currently selected
paper.
* The following requirements must be satisfied.
Originals of a standard size (11" x 17", 8-1/2" x 14",
8-1/2" x 11", 8-1/2" x 11"R or 5-1/2" x 8-1/2"R (A3,
B4, A4, A4R, B5, B5R or A5)) are set and the auto
paper select function is enabled.
Document glass scale
mark
Document glass scale
mark
8½x11
or A4
8½x14
or B4
If originals of a size other
READY TO SCAN FOR COPY.
8½x11 or A4
11x17 or A3
than the sizes above are
to be copied, manually
select the desired paper
size by touching the
[PAPER SELECT] key
and then touching the
1
1
1
/
/
/
1. 82x11
2. 82x11
82x11
GAlign the corner of the original with the tip of the
arrow mark on the document glass scale.
GPlace the original in the appropriate position for its
PLAIN
PLAIN
PLAIN
1
1
/
/
PLAIN
PLAIN
5. 82x11
3. 82x14
4. 11x17
PLAIN
size as shown above.
desired paper size selection key.
The selected key will be highlighted and the paper
selection screen will close. To close the paper
selection screen without making a selection, touch
the [PAPER SELECT] key.
Ensure that the 1-sided to 1-sided copy
mode is selected.
2
The one-sided to one-
1
/
ORIGINAL
8
2x11
sided mode is selected
when no icon for a two-
sided mode appears in
the dashed area on the
display. If an icon
appears, perform steps
2
2
2
1
1
1
1
/
82x11
1.
/
2.
1
/
5.82x11
1
/
1
82x1182x11
1
/
3.
4.
8
2
x
14
11x17
3 to 5 on page 4-7 and then go to step 3.
4-11
NORMAL COPYING
Select the desired output mode. (page 4-
9.)
4
7 Press the [START] key.
Replace the original with
Group mode is the
default mode.
the next original and
press the [START] key.
Repeat this operation
until all originals have
been scanned.
2-SIDED COPY
To select sort mode,
touch the [OUTPUT]
key, touch the [SORT]
OUTPUT
key in the screen that
appears, and then touch
the [OK] key.
FILE
If you selected "Sort" for
the output mode in step 4 and pressed the
[START] key, it is necessary to touch the [READ-
END] key.
Use the numeric keys to set the desired
number of copies.
5
6
8 Touch the [READ-END] key.
Up to 999 can be set.
If you are only making a
single copy, the copy
can be made with the
copy number display
showing "0".
PLACE NEXT ORIGINAL. PRESS [START].
WHEN FINISHED, PRESS [READ-END].
READ-END
Use the [C] (clear) key to
cancel an entry if a mistake has been made.
If needed, touch the [FILE] key or the
[QUICK FILE] key.
To cancel copying...
To cancel a copy job in progress, press the [CA] key.
A confirmation message will appear. Touch the
[YES] key to cancel copying.
Either key can be
touched to store the
FILE
scanned
document
image on the machine's
hard disk. The stored
image can be re-used
later.
QUICK FILE
For more information on this function, see
"Document filing function" in chapter 7.
If the [FILE] key is grayed out, only the [QUICK
FILE] key can be selected.
When you touch the [QUICK FILE] key, a
message asking you to confirm the save will
appear. Touch the [OK] key in the message
screen and go to the next step.
If you wish to cancel the save, touch the [QUICK
FILE] key after touching the [OK] key so that the
[QUICK FILE] key is no longer highlighted.
4-12
NORMAL COPYING
Automatic two-sided copying from the document glass
The following two-sided copying function is possible. The copy paper is turned over automatically, allowing easy two-
sided copying.
Original
Copy
Place an original on the document glass.
1
3 Touch the [1-sided to 2-sided copy] key.
4
Example of a
landscape-oriented
original
Example of a
portrait-oriented
original
Document glass scale
mark
Document glass scale
mark
8½x11
or A4
8½x14
or B4
8½x11 or A4
11x17 or A3
When making automatic two-sided copies of a
one-sided 11" x 17" (A3) or 8-1/2" x 14" (B4) size
portrait original, or when you wish to invert the top
and bottom of the back side of a two-sided original,
touch the [BINDING CHANGE] key.
GAlign the corner of the original with the tip of the
arrow mark on the document glass scale.
GPlace the original in the appropriate position for its
size as shown above.
4 Touch the [OK] key.
2 Touch the [2-SIDED COPY] key.
0
OK
SPECIAL MODES
2-SIDED COPY
OUTPUT
BINDING
4-13
ADJUSTING THE EXPOSURE
Select an appropriate exposure mode for the original to be copied. The selections are AUTO, TEXT, TEXT/PHOTO
and PHOTO.
I Automatic exposure adjustment
UTO
ORIGINAL
The default exposure
setting is "AUTO", which
automatically
adjusts
AUTO
EXPOSURE
the exposure for the
original. To select the
exposure mode, or to
manually adjust the
1
/
AUTO 82x11
exposure level, follow the steps below.
I Selecting the exposure mode and manually adjusting the exposure level
1 Touch the [EXPOSURE] key.
3 Adjust the exposure level.
Touch the
make darker copies.
Touch the key to
make lighter copies.
key to
AUTO
MANUAL
5
ORIGINAL
AUTO
EXPOSURE
1
3
1
/
AUTO 82x11
NOTE
Select [TEXT], [TEXT/PHOTO] or [PHOTO]
as appropriate for the original to be
copied.
Exposure levels in TEXT mode
2
1 to 2: Dark originals such as newspaper
0
3:
Normal density originals
AUTO
ORIGINAL
ORIGINAL
OK
4 to 5: Originals written with pencils or light color
characters
IMAGE TYPE
AUTO
MANUAL
5
TEXT
TEXT/PHOTO
PHOTO
EXPOSURE
1
/
AUTO
8
2x11
1
3
PAPER SELECT
100%
COPY RATIO
About the steps that follow
To select [TEXT], touch the [AUTO MANUAL]
key so that [MANUAL] is selected.
If an automatic document feeder is being used,
13.
Exposure modes selection
TEXT: This mode is useful for producing
dark text copies with minimum
background.
TEXT/PHOTO: This provides the best balance for
copying an original which contains
both text and photos. This mode is
also useful for copying printed
photographs.
NOTES
G To return to the automatic exposure mode, touch
the [AUTO / MANUAL] key to highlight [AUTO],
and then touch the [OK] key.
G The exposure level used in automatic exposure
mode can be adjusted in the key operator
programs. See "Exposure adjustment" on page 14
of the key operator's guide)
PHOTO:
This mode provides the best copies
of photographs with fine details.
4-14
REDUCTION/ENLARGEMENT/ZOOM
Reduction and enlargement ratios can be selected automatically or manually.
G Automatic selection: Auto image (see below)
Automatic selection (auto image)
The reduction or enlargement ratio will be selected automatically based on the original size and the selected paper size.
Place the original in the document feeder
tray or on the document glass. (pages 4-3
1
NOTE
If the message "ROTATE ORIGINAL FROM
TO
" is displayed, change the orientation of the
original as indicated in the message. When the
message above is displayed, copying can be done
without changing the orientation, but the image will
not fit the paper correctly.
The detected original size will be displayed.
NOTE
Automatic ratio adjustment can only be used for the
following original and paper sizes. It cannot be used
for other sizes. However, in the case of non-standard
original and paper sizes, the sizes can be entered to
make automatic ratio adjustment possible for those
sizes.
Use the numeric keys to set the desired
number of copies.
4
Up to 999 can be set.
If you are only making a
single copy, the copy
can be made with the
copy number display
showing "0".
Original sizes:Standard sizes (see "Original size
detection function" on page 4-3.)
Paper size: 11" x 17", 8-1/2" x 14", 8-1/2" x 11", 8-
1/2" x 11"R, or 5-1/2" x 8-1/2"R (A3,
B4, A4, A4R, B5, B5R, or A5R)
4
Use the [C] (clear) key to
cancel an entry if a mistake has been made.
Touch the [PAPER SELECT] key and then
select the desired paper size.
If needed, touch the [FILE] key or the
[QUICK FILE] key.
2
5
The selected paper size
READY TO SCAN FOR COPY.
Either key can be touched
key is highlighted and
the paper selection
screen closes.
to store the scanned
document image on the
machine's hard disk. The
stored image can be re-
used later.
1
1
FILE
1
/
/
/
1. 82x11
2. 82x11
82x11
PLAIN
PLAIN
PLAIN
1
1
/
/
HEAVY PAPER
PLAIN
5. 82x11
3. 82x
QUICK FILE
4. 11x17
PLAIN
For more information on
this function, see "Document filing function" in
chapter 7.
NOTE
If paper of the desired size is not loaded in any tray,
load paper of the required size in a paper tray or the
bypass tray. (See "Setting the paper type and paper
If the [FILE] key is grayed out, only the [QUICK
FILE] key can be selected. When you touch the
[QUICK FILE] key, a message asking you to
confirm the save will appear. Touch the [OK] key in
the message screen and go to the next step.
If you wish to cancel the save, touch the [QUICK
FILE] key after touching the [OK] key so that the
[QUICK FILE] key is no longer highlighted.
3 Touch the [AUTO IMAGE] key.
1
/
5.82x11
AUTO
IMAGE
6 Press the [START] key.
If you placed the original
on the document glass,
set the output mode to
The [AUTO IMAGE] key
PAPER SELECT
"Sort", and pressed the
[START] key, you must
touch the [READ-END]
key after all pages of the
will be highlighted and
O
GE
the best reduction or
enlargement ratio for the
original size and the
selected paper size will
129%
COPY RATIO
original have been scanned. (Step 8 on page 4-12)
To cancel the auto image mode, touch the [CA] key.
be
selected
and
displayed in the copy ratio display.
4-15
REDUCTION/ENLARGEMENT/ZOOM
Manual selection (preset copy ratios/zoom)
Five preset enlargement and five preset reduction copy ratios (max. 400%, min. 25%) can be selected. In addition,
the zoom keys can be used to select any ratio from 25% to 400% in increments of 1%.
<The key operator program on page 14 of the key operator's guide can be used to set two additional enlargement
ratios and two additional reduction ratios.>
Place the original in the document feeder
tray (an automatic document feeder is
installed) or on the document glass.
Use the reduction, enlargement, and
[ZOOM] keys on the touch panel to set the
desired copy ratio.
1
4
NOTE
ZOOM
When the original is placed in the document feeder,
the ratio can be set from 25% to 200%.
XY ZOOM
MENU
2 Touch the [COPY RATIO] key.
/
UTO 82X11
Zoom ratios: Any ratio
from 25% to 400% can
be set in 1% increments.
PAPER SELECT
64
ZOOM
100%
COPY RATIO
Touch the [
increase the ratio, or the
] key to decrease
] key to
[
MENU
XY ZOOM
the ratio. (If you continue
] key, the ratio will change
automatically. After 3 seconds, the ratio will
change rapidly.)
to touch the [
]/[
Use the [MENU] key to select menu " " or
menu " " for copy ratio selection.
Menu
3
NOTES
G Touch a reduction or enlargement key to set the
approximate ratio, then touch the [ ] key to
] key to decrease the
READY TO SCAN FOR COPY.
0
AUTO
OK
ORIGINAL
ZOOM
AUTO
EXPOSURE
increase the ratio or the [
ratio.
1
/
AUTO
8
2x11
PAPER SELECT
AUTO
IMAGE
G Automatic changing of the ratio when a zoom key
is continuously touched can be disabled in the key
operator programs (see "Key operation setting
(prohibit key repeat)” on page 10 of the key
operator’s guide).
G If the message "IMAGE IS LARGER THAN COPY
PAPER." appears when a ratio is selected, the
image may not fit on the copy paper.
MENU
XY ZOOM
COPY RATIO
GA.Preset reduction copy ratios are:
77% and 64% (for the inch system).
70%, 81% and 86% (for the AB system).
B.Preset enlargement copy ratios are:
121% and 129% (for the inch system).
115%, 122% and 141% (for the AB system).
G
Menu
G To set the horizontal and vertical copy ratios
separately, use the XY ZOOM feature. See page
4-18.
0
AUTO
OK
ORIGINAL
ZOOM
AUTO
5 Touch the [OK] key.
EXPOSURE
1
/
AUTO
8
2x11
PAPER SELECT
0
AUTO
AUTO
IMAGE
XY ZOOM
OK
MENU
COPY RATIO
ORIGINAL
AUTO
EXPOSURE
GA.Preset reduction copy ratios are:
50% and 25%.
GB.Preset enlargement copy ratios are:
200% and 400%.
1
/
AUTO
8
2x11
PAPER SELECT
AUTO
IMAGE
IO
COPY RATIO
(The custom ratios set by the key operator appear
in ratio menu 2.)
4-16
REDUCTION/ENLARGEMENT/ZOOM
Make sure that an appropriate paper size
has been selected based on the selected
If needed, touch the [FILE] key or the
[QUICK FILE] key.
6
8
ratio.
Either key can be
ORIGIN L
touched to store the
FILE
AUTO
EXPOSURE
scanned
document
1
/
82x11
image on the machine's
hard disk. The stored
image can be re-used
later.
Auto paper select display
QUICK FILE
1
/
82x11
AUTO
1
/
5.82x11
PAPER SELECT
4
64%
COPY RATIO
For more information on this function, see
"Document filing function" in chapter 7.
If the [FILE] key is grayed out, only the [QUICK
FILE] key can be selected.
When you touch the [QUICK FILE] key, a
message asking you to confirm the save will
appear. Touch the [OK] key in the message
screen and go to the next step.
NOTE
If the auto paper select display does not appear, a
tray with the correct size of paper for the selected
ratio will not be automatically selected.
If you wish to cancel the save, touch the [QUICK
FILE] key after touching the [OK] key so that the
[QUICK FILE] key is no longer highlighted.
Use the numeric keys to set the desired
number of copies.
7
Up to 999 can be set.
If you are only making a
single copy, the copy
can be made with the
copy number display
showing "0".
9 Press the [START] key.
4
If you placed the original
on the document glass,
set the output to "Sort",
and
[START] key, you must
touch the [READ-END]
pressed
the
Use the [C] (clear) key to
cancel an entry if a mistake has been made.
key after all pages of the
original have been scanned. (Step 8 on page 4-
12)
To return the ratio to 100%
To return the ratio setting to 100%, touch the [COPY
RATIO] key to display the ratio menu and then touch
4-17
REDUCTION/ENLARGEMENT/ZOOM
XY ZOOM
The XY ZOOM feature allows the horizontal and vertical copy ratios to be changed separately. The ratios can set
from 25% to 400% in increments of 1%.
Example: Selecting 100% for the length and 50% for the width
Copy
Original
Place the original in the document feeder
tray or on the document glass. (pages 4-3
to 4-6)
Use the reduction, enlargement, and
1
5
ZOOM ([
], [
]) keys to change the
copy ratio in the horizontal (X) direction.
Y 10 A fixed ratio key will not
64%
50%
NOTE
become
highlighted
ZOOM
When the original is placed in the document feeder,
the ratio can be set from 25% to 200%.
when touched.
2 Touch the [COPY RATIO] key.
XY ZOOM
UTO 4
PAPER SELECT
Zoom ratios: Any ratio
from 25% to 400% can
be set in 1% increments.
50
X
100%
COPY RATIO
Y
100
Touch the [
increase the ratio, or the
] key to decrease
] key to
ZOOM
[
the ratio. (If you continue
] key, the ratio will change
automatically. After 3 seconds, the ratio will
change rapidly.)
to touch the [
]/[
3 Touch the [XY ZOOM] key.
NOTES
G Touch a reduction or enlargement key to set the
approximate ratio, then touch the [ ] key to
] key to decrease the
MENU
XY ZOOM
increase the ratio or the [
ratio.
G Automatic changing of the ratio when a zoom key
is continuously touched can be disabled in the key
operator programs (see "Key operation setting
(prohibit key repeat)” on page 10 of the key
operator’s guide).
4 Touch the [X] key.
The initial state of the [X]
key is selected
100
100
X
Y
(highlighted), so this
step normally is not
necessary. Touch the
[X] key only if it is not
highlighted yet.
6 Touch the [Y] key.
ZOOM
50
X
Y 100
OM
4-18
REDUCTION/ENLARGEMENT/ZOOM
Use the reduction, enlargement, and
Select any desired copy settings such as
the exposure or number of copies, and
then press the [START] key.
7
10
ZOOM ([
], [
]) keys to change the
copy ratio in the vertical (Y) direction.
A fixed ratio key will not
77%
become
highlighted
X
Y
50
70
when touched.
64%
50%
ZOOM
50
77
The zoom keys can be
used to change the ratio
from 25% to 400% in
increments of 1%.
Y
ZOOM
To cancel an X or Y zoom setting...
Touch the [XY ZOOM] key or the [CANCEL] key in
If needed, you can touch
the [X] key once again to
readjust the X zoom.
XY ZOOM
CANCEL
8 Touch the [OK] key.
OK
129%
4
200%
100%
A
PA
400%
If needed, touch the [PAPER SELECT] key
and select the paper size.
9
0
If the AUTO PAPER
SELECT mode is on, the
appropriate copy paper
size will have been
automatically selected
based on the original
size and selected copy
ratios.
AUTO
ORIGINAL
1
/
82x11
AUTO
EXPOSURE
N
PLAIN
1
/
APER
5. 82x11
PAPER SELECT
PLAIN
N
X-50% Y-
COPY RAT
4-19
SPECIAL PAPERS
Special papers including transparency film, postcards and tabbed paper must be fed through the bypass tray.
Place the original in the document feeder
tray or on the document glass. (pages 4-3
to 4-6)
1
5 Select the bypass tray.
0
AUTO
1
ORIGINAL
/
82x11
AUTO
HEAVY PAPER
N
EXPOSURE
1
/
PAPER
N
5. 82x11
PAPER SELECT
PLAIN
100%
COPY RATIO
Select any desired copy settings such as
the exposure or number of copies, and
then press the [START] key.
6
2 Load the special paper in the bypass tray.
specifications of paper
that can be used in the
bypass tray.
When copying from the
document glass in the
sort mode using the
[START] key, touch the
[READ-END] key after
all originals have been
scanned (step 8 on page
4-12).
For the paper loading
instructions,
see
3 Touch the [PAPER SELECT] key.
UTO
4
EXPOSURE
1
/
AUTO 82x11
PAPER SELECT
100%
Set the type and size of paper loaded in the
4
bypass tray.
0
1
The (X) key shows the
AUTO
currently
paper type.
selected
1
ORIGINAL
/
8
2x11
AUTO
EXPOSURE
N
HEAVY PAPER
1
/
APER
5. 82x11
PAPER SELECT
2
The (Y) key shows the
size of paper loaded
in the bypass tray.
PLAIN
N
100%
COPY RATIO
(X)
(Y)
3
To change the displayed paper type, touch the
(X) key before touching the (Y) key. When
loading paper, if you changed the paper size
from an AB size to an inch size (or from an inch
size to an AB size), or if you changed the paper
type, be sure to change the paper type and size
settings as explained in steps 5 to 7 on page 2-
4-20
CHAPTER 5
CONVENIENT COPY
FUNCTIONS
This chapter explains special-purpose functions, storing of copy
settings, and other convenient functions. Please select and read
sections of this chapter as needed.
Page
SPECIAL MODES................................................................................... 5-2
G
G
Margin shift...................................................................................... 5-3
G
Erase............................................................................................... 5-4
G
G
G
Job build.......................................................................................... 5-8
G
G
Covers/inserts ................................................................................. 5-11
G
G
Multi shot......................................................................................... 5-23
G
Book copy ....................................................................................... 5-25
G
Tab copy ......................................................................................... 5-26
G
Card shot......................................................................................... 5-28
G
Mirror image.................................................................................... 5-30
G
B/W reverse .................................................................................... 5-30
G
G
G
5-1
SPECIAL MODES
Touch the [SPECIAL MODES] key in the main screen of copy mode to open the special modes screen. The following
functions can be selected in the special modes screen.
Touch the [SPECIAL MODES]
key in the main screen.
READY O SCAN FOR COPY.
0
OK
1/3
SPECIAL MODES
AUTO
ORIGINAL
1
/
SPECIAL MODES
2-SIDED COPY
OUTPUT
ORIGINAL 82x11
DUAL PAGE
COPY
AUTO
EXPOSURE
MARGIN SHIFT
ERASE
1
/
8
2x11
1
/
AUTO 82x11
1.
2.
JOB
BUILD
TANDEM
COPY
1
/
8
2x11
1
/
1
/
PAPER SELECT
PAMPHLET COPY
FILE
8
2x11 82x11
1
/
3.
4.
2
8 x14
11x17
100%
QUICK FILE
COPY RATIO
1
2
3
4
5
6
7
8
Margin shift (page 5-3)
Erase (page 5-4)
[OK] key on the special modes screen
Touch the [OK] key to return to the main screen of
copy mode.
Dual page copy (page 5-5)
/
key
Touch these keys to change the special modes
screen.
There are three special modes screens.
Touch the key to change to the other two screens.
GThe following special functions can be selected in the 2nd screen (2/3).
GThe following special functions can be selected in the 3rd screen (3/3).
B/W reverse (page 5-30)
General procedure for using special functions
1 Touch the [SPECIAL MODES] key.
To select a special function in one of the other two
screens, use the
screen.
/
keys to change the
SPECIAL MODES
2-SIDED COPY
OUTPUT
Setting procedures for modes requiring setting
screens start on the next page.
The dual page copy, job build, tandem copy,
mirror image and B/W reverse functions do not
require setting screens.
Touch the key for the desired special
mode.
2
Example:
SPECIAL MODES
Selecting the margin
shift function
MARGIN SHIFT
PAMPHLET COPY
ERASE
JOB
BUILD
5-2
SPECIAL MODES
Margin shift
The margin shift function will automatically shift the text or image on the copy paper approximately 1/2" (10 mm) in
its initial setting.
This function is convenient when stapling or binding copies with a string.
NOTE
The initial setting for the margin width can be changed in the key operator programs to any value from 0 to 1" (0
to 20 mm).. (Page 14 of the Key operator's guide)
GThe shift direction can be selected from right or left
shift as shown in the illustration.
One-sided copying
Image shifted
to the right
Image shifted
to the left
Original
Margin
Margin
Two-sided copying
Original
Image shifted
to the right
Image shifted
to the left
Or
5
Margin
Margin
Set the shift amount as needed and touch
the [OK] key.
3
To display the special modes screen...
Use the
keys to set the shift
amount. The shift
amount can be set from
0" to 1" in 1/8" (0 to 20
and the
OK
CANCEL
OK
SIDE 1
SIDE
Touch the [MARGIN SHIFT] key on the
special modes screen.
1
(0 1)
inch
)
1/2
1/2
inch
The margin shift setting
mm
in
1
mm)
SPECIAL MODES
screen will appear.
increments.
The margin shift icon
MARGIN SHIFT
ERASE
(
) will also appear in
JOB
BUILD
the upper left of the
screen to indicate that
the function is turned on.
PAMPHLET COPY
Touch the [OK] key on the special modes
screen.
You will return to the main screen of copy mode.
4
2 Select the shift direction.
About the steps that follow
If an automatic document feeder is being used,
13.
Touch a shift direction
key to select right or left.
The selected key will be
highlighted.
RIGHT
LEFT
To cancel the margin shift function, touch the
[CANCEL] key on the margin shift setting screen.
5-3
SPECIAL MODES
Erase
The erase function is used to erase the shadow lines on copies produced when copying thick originals or books. The
erase modes that can be selected are shown below. The erase width is approximately 1/2" (10 mm) in it's initial
setting.
NOTE
The initial setting for the erasure width can be changed in the key operator programs to any value from 0 to 1" (0
to 20 mm). (Page 14 of the Key operator's guide)
Original
Copy
EDGE ERASE
Eliminates shadow lines around the edges of
copies caused when heavy paper or a book is used
as an original.
CENTER ERASE
Eliminates shadow lines produced by the bindings
of bound documents.
EDGE + CENTER ERASE
Eliminates shadow lines around the edges of copies
and eliminates the shadow at the center of copies.
Adjust the amount of erase and touch the
[OK] key.
To display the special modes screen...
3
4
Use the
and
keys
CANCEL
EDGE
OK
to set the erase width to
any value from 0" to 1" in
increments of 1/8" (0 to
10 mm in 1 mm).
Touch the [ERASE] key on the special
modes screen.
(0 1)
inch
1
1/2
The erase setting screen
MODES
will appear.
DUAL
C
RGIN SHIFT
PHLET COPY
ERASE
The erase icon ( ) will
also appear in the upper
left of the screen to
indicate that the function
is turned on.
Touch the [OK] key on the special modes
screen.
You will return to the main screen of copy mode.
BUILD
TAN
C
About the steps that follow
2 Select the desired erase mode.
If an automatic document feeder is being used,
13.
Select one of the three
erase modes. The
ERASE
EDGE
ERASE
CENTER
ERASE
EDGE+CENTER
ERASE
selected key will be
highlighted.
NOTE
When erase is used, edge erase takes place at the
edges of the original image. If you also use a ratio
setting, the edge erase width will change according
to the set ratio.
To cancel the erase function, touch the [CANCEL]
key on the erase setting screen (step3).
5-4
SPECIAL MODES
Dual page copy
The dual page copy function produces separate copies of two documents placed side by side on the document glass.
This function is especially useful when copying books and other bound documents.
[Example] Copying right and left pages of a book
Book original
Dual page copy
GThe dual page copy function can be used only
when copying from the document glass. The
automatic document feeder cannot be used with
this function.
GOnly 8-1/2" x 11" (A4) paper can be used.
Ensure that 8-1/2" x 11" (A4) size paper is
selected.
To display the special modes screen...
4
If 8-1/2" x 11" (A4) size
paper is not selected,
1
/
AUTO 82x11
PAPER SELECT
touch
the
[PAPER
Touch the [DUAL PAGE COPY] key on the
special modes screen.
SELECT] key to select
8-1/2" x 11" (A4) size
paper.
1
OK
The
[DUAL
PAGE
100%
COPY] key will be
highlighted to indicate
that the function is
turned on, and the dual
1/3
DUAL PAGE
COPY
RASE
JOB
NDEM
COPY
BUILD
About the steps that follow
page copy icon (
) will
For two-sided copying, follow steps 2 through 4
5
appear in the upper left
of the screen.
For one-sided copying, follow steps 4 through
7 on page 4-12.
Touch the [OK] key on the special modes
screen.
2
You will return to the main screen of copy mode.
NOTE
3 Place the originals on the document glass.
To erase shadows caused by document binding, use
and Edge + Center Erase cannot be used in
combination.)
When copying a thick
book, press down lightly
on the book to flatten it
against the document
glass.
To cancel the dual page copy function, touch the
[DUAL PAGE COPY] key on the special modes
screen (screen of step 1).
1
/
Index
8
2" x 11"
A4
This page
is copied
first.
Center line of
original
1
/
8 2" x 11"
(A4)
11" x 17"
(A3)
Place the opened original on the document glass so
that the first page you wish to copy is on the right and
the center of the original is aligned with the size mark.
5-5
SPECIAL MODES
Pamphlet copy
The pamphlet copy function is used to arrange copies in proper order for eventual center-stapling and folding into a
booklet. Two original pages are copied onto each side of copy paper. Four pages are, therefore, copied onto one sheet.
This function is convenient for arranging copies into an attractive booklet or pamphlet.
NOTE
To make pamphlet copies of a book or other bound original, use the book copy function (page 5-25). The book
copy function scans the opened original in two-page units. (Two pages are scanned at each scan, reducing the
number of repetitions of the scanning operation by a half.)
[Example] Copying eight originals in the pamphlet copy mode
G Scan the originals from the first page to the last
Originals
(one-sided)
Finished copies are
folded in two.
page. The order of copying will be automatically
adjusted by the machine.
G Either left binding (right to left turning) or right
binding (left to right turning) can be selected.
Left binding
1
2
3
4
5
G
Four originals will be copied onto one sheet.
Blank pages may be automatically produced at
the end depending on the number of the originals.
6
First page
7
8
G If a saddle stitch finisher is installed, copies can
be stapled in two positions along the center of
copies and folded at the center.
Originals
(two-sided)
2
4
6
8
Right binding
1
3
First page
5
7
Select the binding position (left binding or
right binding).
To display the special modes screen...
3
LEFT
RIGHT
BINDING
BINDING
C
SE
Touch the [PAMPHLET COPY] key on the
special modes screen.
1
SPECI L MODES
The PAMPHLET COPY
setting screen will
MARGIN SHIFT
ERASE
appear. The pamphlet
copy icon ( , etc.) will
also appear in the upper
left corner of the screen
to indicate that the
function is turned on.
JOB
BUILD
PAMPHLET COPY
If you wish to insert a different type of paper for use as
a cover, follow steps 4 through 12 below.
If you do not wish to insert paper for a cover, continue
from step 8 on the next page.
4 Touch the [COVER SETTING] key.
Designate the type of originals to be
copied: 1-sided or 2-sided.
2
CANCEL
OK
Select the [2-SIDED]
key if you wish to scan a
RIGHT
ORIGINAL
NG
BINDING
1-SIDED
2-SIDED
two-sided original using
the automatic document
feeding function.
COVER
SETTING
5-6
SPECIAL MODES
Select whether or not you wish to copy on
the cover ("YES" or "NO").
PRINT ON COVER
Place the original in the document feeder
or on the document glass. (page 4-3)
5
9
Ensure that the desired paper size has
been automatically selected based on the
original size.
10
YES
NO
To select another size
paper, select the desired
size and touch the
[AUTO IMAGE] key. The
appropriate copy ratio
AUTO 11x17
PAPER SELECT
6 Select the paper tray for the cover.
will
be
selected
100%
1
The currently selected
paper tray for the
cover is displayed.
CANCEL
OK
automatically based on
the original size and the paper size. (See steps 2
PAPER TRAY
BYPASS
TRAY
2
The size and type of
paper in the currently
Select any desired copy settings such as
the exposure or number of copies, and
then press the [START] key.
1
/
82x11
PLAIN
11
12
selected
tray
is
displayed.
In the example screen above, 8-1/2" x 11" (A4)
size plain paper is loaded.
[When using the automatic document
feeder:]
Copying will start after all originals have been
scanned. (The next step is not needed.)
To change the paper tray for the cover, touch the
tray selection key. (In the screen example, the
"BYPASS TRAY" display is the tray selection key.)
The tray selection screen appears when the tray
selection key is touched. Select the desired tray in
this screen.
[When using the document glass:]
Replace the original with the next original and
press the [START] key. Repeat this operation until
all originals have been scanned and then touch
the [READ-END] key.
5
NOTES
G When the cover paper is fed from the inserter, the
cover cannot be copied on.
NOTES
G Two-sided copying is not possible on label sheets,
transparency film, and tabbed paper. When
copying on a cover, do not select a tray that has
one of these types of paper.
G When the pamphlet copy function is set, the two-
sided copying mode will be automatically
selected.
G If this function is used in combination with the
pamphlet copy function (pamphlet stapling) and
the number of origial pages exceeds the number
of pages that can be stapled, a message asking
you to select "CANCEL", "CONTINUE", or
"DIVIDE" will appear.
To cancel the job, select "CANCEL". To make
pamphlet copies without stapling, select
"CONTINUE". To divide the pages into sets that
can be stapled, select "DIVIDE".
7 Touch the [OK] key.
CANCEL
OK
RIGHT
BINDING
G
COVER
SETTING
If you performed steps 4 to 6 to insert cover paper,
divided stapling is not possible. You can either
continue pamphlet copying without stapling, or
cancel the job.
8 Touch the [OK] key.
Return to the main
screen of copy mode.
OK
CANCEL
To cancel the pamphlet copy function, touch the
[CANCEL] key on the pamphlet copy setting screen
(step 2).
RIGHT
BINDING
LEFT
BINDING
COVER
SETTING
5-7
SPECIAL MODES
Job build
Use job build mode when you need to copy more original pages than can be loaded at once in the document feeder
(the maximum number of pages that can be loaded is 150). This function allows the original pages to be scanned in
sets.
[Example] Copying 300 pages of 8-1/2" x 11" originals
Originals
1
151
1
A:150 sheets B:150 sheets
300 original pages
*Divide the originals into sets of 150 pages each.
Scan the originals starting from the first page of set
A. Scan set B next, taking care to keep the correct
page order.
Make sure that the desired paper size is
selected, select the number of copies or
other copy settings, and press the
[START] key.
4
To display the special modes screen...
Scanning of originals will
start. After scanning of
the first set of originals (A
in the example above) is
completed, remove the
Touch the [JOB BUILD] key on the special
modes screen.
1
ES
The [JOB BUILD] key
will be highlighted to
indicate that the function
is turned on, and the job
DUAL
COP
N SHIFT
ERASE
scanned originals, place
the next set of originals
JOB
BUILD
TANDE
COPY
LET COPY
build icon
(
)
will
(set B in the example) and press the [START] key.
Repeat this operation until all sets of originals have
been scanned.
appear in the upper left
of the screen.
5 Touch the [READ-END] key.
Touch the [OK] key on the special modes
screen.
2
Return to the main
PLACE NEXT ORIGINAL. PRESS [START].
WHEN FINISHED, PRESS [READ-END].
OK
screen of copy mode.
1/3
DUAL PAGE
RASE
READ-END
COPY
TANDEM
COPY
JOB
BUILD
Place the first set of originals in the
document feeder tray. (page 4-3)
3
To cancel the job build function, touch the [JOB
BUILD] key on the special modes screen (step 1).
The highlighted display will be canceled.
5-8
SPECIAL MODES
Tandem copy
Two machines connected to the same network can be used to run a large copy job in parallel.
By dividing the job in half, approximately half the time is required to complete the job.
To use this function, two machines must be connected to your network as network printers. Even if more machines are
connected to the network, this function can only be used to have one other machine share a job.
Server machine and client machine
GIn the following explanations, the machine on which
the copy job is initially set up and tandem copy
selected is called the server machine. The other
machine that is asked to share the job is called the
client machine.
GTo use the tandem copy function, the tandem
settings must be configured in the key operator
programs. (See page 5-7 of the "Operation manual
100 original
pages
50 copies
50 copies
(for printer)")
GWhen configuring the tandem settings in the server
machine, the IP address of the client machine must
be entered. For the port number, it is best to use the
initial setting (50001). Unless you experience
difficulty with this setting, do not change it. The
tandem settings should be configured by your
network administrator. If the server and client
machines will alternate server and client roles, the IP
address of the server machine must also be entered
in the client machine.The same port number can be
set in both machines.
5
Set the number of copies with the numeric
3
To display the special modes screen...
keys.
Up to 999 copies can be
set. When the [START]
key is pressed, the
copies will automatically
be divided between the
Touch the [TANDEM COPY] key on the
1
special modes screen.
OK
server
and
client
The [TANDEM COPY]
key will be highlighted to
1/3
machines. If an odd
number of copies is set, the server machine will
make the extra set.
DUAL PAGE
COPY
ERASE
indicate that the function
is turned on, and the
TANDEM
COPY
JOB
BUILD
tandem copy icon (
)
will appear in the upper
left of the screen.
If an incorrect number of copies is set...
Press the clear key and set the correct number of
copies.
Touch the [OK] key on the special modes
screen.
2
Place the original in the document feeder
You will return to the
main screen of copy
mode.
4
OK
or on the document glass. (page 4-3)
1/3
DUAL PAGE
COPY
RASE
JOB
BUILD
TANDEM
COPY
5-9
SPECIAL MODES
5 Press the [START] key.
To cancel the tandem copy function, touch the
[TANDEM COPY] key on the special modes screen
(step 2). The highlighted display will be canceled.
NOTES
G To perform tandem copying, the server machine
and client machine must meet certain conditions.
After the [START] key is pressed on the server
machine, the server machine verifies that the
conditions have been met. If the conditions have
not been met, tandem copying does not begin
and "TANDEM OUTPUT IS NOT ALLOWED.
OUTPUT ALL SETS USING MASTER
MACHINE?" appears in the display. To have the
server machine make all the copies, touch the
[OK] key. To cancel the job, touch the [CANCEL]
key.
• As an example, the following conditions must
be met when a staple finisher is installed on the
server machine and not on the client machine:
(1) If tandem copying is executed for a two-
sided copy job with the number of copies
set to 999 and "Non-staple" is selected,
tandem copying will take place.
(2) If tandem copying is executed for a two-
sided copy job with the number of copies
set to 999 and "Staple" is selected,
tandem copying will not take place
because the client machine does not have
a finisher.
G After the [START] key is pressed, if the client
machine cannot print because it is out of paper or
other reason, the server machine will print its half
of the job. The other half of the job will be stored in
the client machine and the job will be printed when
the client machine is able to print.
G If auditing mode is enabled on both the server and
client machines, the same account number must
be entered on both machines.
G If auditing mode is enabled on the client machine
but not on the server machine, tandem copying
cannot be performed.
5-10
SPECIAL MODES
Covers/inserts
A different type of paper can be inserted in positions corresponding to front and back covers of a copy job when the
automatic document feeding function is used. A different type of paper can also be automatically added as an insert
at specified pages.
As an example, tabbed paper can be added as inserts at the beginning of chapters or at other pages to create an
indexed document.
G Covers/inserts can be disabled in the key operator programs (page 11 of the key operator's guide).
Example of adding covers
Example of adding inserts
Originals
Originals
Back cover
Front cover
Inserts
Example of adding covers and inserts
Originals
About the explanations of covers and
inserts
There are various ways of using covers and inserts.
To keep the explanations simple, covers and
inserts are explained separately. The procedure for
procedure for adding inserts is explained on page 5-
13. After reading these explanations, see the
examples of using covers and inserts on pages 5-
Back
cover
5
Front
cover
Inserts
I Preparations for using covers and inserts
G Load the cover/insert paper in the tray before using the cover/insert function.
G Use the same size of paper for the covers/inserts as for the copies. (For the procedures for loading paper, see
G Before selecting the cover/insert function, place the originals in the document feeder, select one-sided or two-
sided copying, and select the number of copies and any other desired copy settings as explained on pages
4-7 to 4-10. When these settings have been completed, perform the procedure to select covers/inserts on the
following page.
G The original must be scanned from the document feeder. The document glass cannot be used.
G Tabbed paper can be used for cover/ inserts, however, two-sided copying cannot be performed on the tabbed
paper. Tabbed paper can fed from the bypass tray, tray 3, and the inserter. The other trays cannot be used.
G Up to 100 covers/inserts can be inserted. Two covers/inserts cannot be inserted between the same pages.
G Pamphlet copying cannot be used in combination with covers/inserts.
G When performing two-sided copying of two-sided originals, an insert cannot be added between the front and
back sides of an original page.
5-11
SPECIAL MODES
I Procedure for inserting front and back cover paper
The paper for the front cover is called the front cover paper ("FRONT COVER" in the touch panel). The paper
for the back cover is called the back cover paper ("BACK COVER" in the touch panel).
Set the insertion conditions for the front
5
To display the special modes screen...
cover paper.
PLEASE SET UP A FRONT COVER.
0
CANCEL
OK
FRONT COVER SETTING
PRINT ON FRONT COVER
PAPER TRAY
Touch the [COVERS/INSERTS] key in the
special modes screen (2nd screen).
1
BYPASS
TRAY
1-SIDED
2-SIDED
YES
NO
1
/
82x11
PLAIN
SPECIAL MODES
TRANSPARENCY
INSERTS
COVERS/INSERTS
(Y)
(Z)
(X)
1
2
Select whether or not the front cover paper is to be
copied on with the (X) keys ([YES] or [NO]).
Select whether one-sided copying or two-sided
copying is to be performed on the front cover
paper with the (Y) keys. This selection is only
possible when the [YES] key of (X) has been
selected. (The one-sided/two-sided selection
made here only applies to the front cover paper.
When the back cover paper is selected, the
selection only applies to the back cover paper.)
The (Z) key shows the tray selected for the front
cover paper in step 3 and the paper size and
type.
BOOK COPY
TAB COPY
2 Touch the [PAPER TRAY SETTINGS] key.
CANCEL
OK
COVERS/INSERTS
INSERTION
TYPE A SETTING
PAPER TRAY
SETTINGS
FRONT COVER
INSERTION
SETTINGS
INSERTION
TYPE B SETTING
PAGE LAYOUT
BACK COVER
3
Select the tray used for the front cover
paper.
3
Touch the [OK] key in the screen of step 5.
You will return to the screen of step 2.
When you return to the screen of step 2, the
[FRONT COVER] key will be highlighted.
OK
PAPER TRAY SETTINGS
6
7
INSERTION
TYPE A
INSERTION
TYPE B
FRONT COVER
BACK COVER
BYPASS
TRAY
BYPASS
TRAY
BYPASS
TRAY
BYPASS
TRAY
1
1
1
1
/
/
/
/
82x11
82x11
82x11
82x11
PLAIN
PLAIN
PLAIN
PLAIN
To insert back cover paper, repeat steps 2
through 6, using the [BACK COVER] key
instead of the [FRONT COVER] key.
(X)
(Y)
1
The tray name (tray position) selected for the
front cover paper and the paper size and type
are shown in (X). If the tray in which you
loaded paper for the front cover is shown, touch
the [OK] key. You will return to the screen of
step 2.
If the correct tray for the cover sheet paper does
not appear in (X), touch the (Y) key. The tray
selection screen will appear. Select the tray in
which you loaded paper for the front cover. You
will return to the screen of above.
PLEASE SET UP COVERS/INSERTS.
0
OK
OK
SPECIAL MODES
COVERS/INSERTS
FRONT COVER
CANCEL
INSERTION
TYPE A SETTINGS
PAPER TRAY
SETTINGS
INSERTION
SETTINGS
INSERTION
BACK COVER
PAGE LAYOUT
TYPE B SETTINGS
2
Touch the [PAGE LAYOUT] key in the
screen of step 7 to display a list of the
To edit or delete a cover/insert, follow
cover/insert settings, touch the upper
[OK] key in the screen of step 7.
8
Touch the [FRONT COVER] key in the
screen of step 2.
4
9 Press the [START] key.
To cancel covers/inserts settings...
Touch the [CANCEL] key in the screen of step 2.
5-12
SPECIAL MODES
I Procedure for adding inserts
You can have different paper automatically inserted as an insert at a specified pages. Two types of insert paper
can be used. These are specified with the [INSERTION TYPE A SETTING] key and [INSERTION TYPE B
SETTING] in the touch panel. Tabbed paper can be used as an insert.
Set the insertion conditions for insertion
5
To display the special modes screen...
type A .
CANCEL
OK
INSERTION TYPE A SETTING
1-SIDED
2-SIDED
PAPER TRAY
PRINT ON INSERT SHEETS
BYPASS
TRAY
YES
NO
Touch the [COVERS/INSERTS] key in the
special modes screen (2nd screen).
1
/
82x11
1
TAB COPY
PLAIN
SPECIAL MODES
(Y)
(Z)
(X)
TRANSPARENCY
INSERTS
COVERS/INSERTS
1
2
Select whether or not insertion type A paper is
to be copied on with the (X) keys ([YES] or
[NO]).
BOOK COPY
TAB COPY
Select whether one-sided copying or two-sided
copying is to be performed on insertion type A
with the (Y) keys. This selection is only possible
when the [YES] key of (X) has been selected.
(The one-sided/two-sided selection made here
only applies to insertion type A paper. When
insertion type B is selected, the selection only
applies to insertion type B paper.)
The (Z) key shows the tray selected for insertion
type A in step 3 and the paper size and type.
If a paper tray with tabbed paper is selected in the
screen of step 3, you can touch the [TAB COPY]
key. This allows you to select the tab width. Two-
sided copying is not possible on tabbed paper.
2 Touch the [PAPER TRAY SETTINGS] key.
CANCEL
OK
COVERS/INSERTS
INSERTION
TYPE A SETTING
PAPER TRAY
SETTINGS
FRONT COVER
INSERTION
SETTINGS
3
4
INSERTION
TYPE B SETTING
PAGE LAYOUT
BACK COVER
5
3 Select the tray used for insertion type A.
OK
PAPER TRAY SETTINGS
INSERTION
TYPE A
INSERTION
TYPE B
Touch the [OK] key in the screen of step 5.
You will return to the screen of step 2.
When you return to the screen of step 2, the
[INSERTION TYPE A SETTING] key will be
highlighted.
FRONT COVER
BACK COVER
6
7
BYPASS
TRAY
BYPASS
TRAY
BYPASS
TRAY
BYPASS
TRAY
1
1
1
1
/
/
/
/
82x11
82x11
82x11
82x11
PLAIN
PLAIN
PLAIN
PLAIN
(X)
(Y)
If you wish to insert a different paper with
the [INSERTION TYPE B SETTING] key,
repeat steps 2 through 6. Use the
[INSERTION TYPE B SETTING] key instead
of the [INSERTION TYPE A SETTING] key,
and the [INSERTION TYPE B] key instead
of the [INSERTION TYPE A] key.
1
2
The tray name (tray position) selected for
insertion type A and the paper size and type are
shown in (X). If the tray in which you loaded
paper for insertion type A is shown, touch the
[OK] key. You will return to the screen of step 2.
If the correct tray for insertion type A does not
appear in (X), touch the (Y) key. The tray
selection screen will appear. Select the tray in
which you loaded paper for insertion type A.
You will return to the screen of step 2.
OK
OK
CANCEL
TS
INSERTION
PAPER TRAY
SETTINGS
TYPE A SETTING
INSERTION
SETTINGS
INSERTION
PAGE LAYOUT
TYPE B SETTING
Touch the [INSERTION TYPE A SETTING]
key in the screen of step 2
4
5-13
SPECIAL MODES
Touch the [INSERTION SETTINGS] key to
specify the pages where you wish to insert
the insert papers of [INSERTION TYPE A
SETTING] and [INSERTION TYPE B
If you wish to insert a different paper with
the [INSERTION TYPE B SETTING] key,
repeat steps 2 through 6. Use the
[INSERTION TYPE B SETTING] key instead
of the [INSERTION TYPE A SETTING] key,
and the [INSERTION TYPE B] key instead
of the [INSERTION TYPE A] key.
8
11
12
SETTING].
CANCE
RTION
SETTING
OK
INSERTION
SETTINGS
OK
CANCEL
TS
TION
INSERTION
PAPER TRAY
SETTINGS
SETTING
TYPE A SETTING
INSERTION
SETTINGS
INSERTION
PAGE LAYOUT
TYPE B SETTING
Touch the [INSERTION TYPE A] key or the
[INSERTION TYPE B] key, enter the page
number where you wish to insert the insert
paper with the numeric keys, and then
touch the [ENTER] key.
9
Touch the [PAGE LAYOUT] key in the
screen of step 11 to display a list of the
To edit or delete a cover/insert, follow
cover/insert settings, touch the upper
[OK] key in the screen of step 11.
INPUT THE PAGE NUMBER AND
PRESS [ENTER]. USE [C] KEY TO AMEND.
OK
INSERTION SETTINGS
INSERTION PAGE
INSERTION
TYPE B
INSERTION
TYPE A
INSERTION
TOTAL:0
3
13Press the [START] key.
BYPASS
TRAY
1
BYPASS
TRAY
/
82x11
1
/
82x11
ENTER
PLAIN
PLAIN
To cancel covers/inserts settings...
Touch the [CANCEL] key in the screen of step 2.
(X)
(Y)
(Z)
1
(X) shows the total number of inserts. Up to 100
inserts can be added. When inserting multiple
inserts, touch the [ENTER] key after each entry
of an insertion page number (insertion position)
with the numeric keys.
2
3
4
(Y) shows the tray selected in step 3 for
[INSERTION TYPE A SETTING] and the paper
size and type.
(Z) shows the tray selected in step 3 for
[INSERTION TYPE B SETTING] and the paper
size and type.
When the [INSERTION TYPE A] key is
highlighted, the insert settings apply to
[INSERTION TYPE A SETTING]. When the
[INSERTION TYPE B] key is highlighted, the
insert settings apply to [INSERTION TYPE B
SETTING].
Touch the [OK] key in the screen of step 9.
You will return to the screen of step 2.
When you return to the screen of step 2, the
[INSERTION TYPE A SETTING] key will be
highlighted.
10
5-14
SPECIAL MODES
I Checking, editing, and deleting cover/insert pages
The [PAGE LAYOUT] key appears after covers/inserts settings are configured (the settings of step 1 through
The [PAGE LAYOUT] key is used for the following:
G To display the status of covers/inserts pages
G To edit, delete, or add inserted pages
3
To edit or delete an inserted page, touch the
To display the [PAGE LAYOUT] key...
Configure the settings in step 1 through step 7
key of the page you wish to edit or delete in the
page layout screen. When the key is touched,
the [CANCEL], [DELETE], and [AMEND] keys
appear.
1 Touch the [PAGE LAYOUT] key.
AMEND THE INSERTION?
OK
CANCEL
DELETE
AMEND
OK
CANCEL
TS
INSERTION
TYPE A SETTING
PAPER TRAY
SETTINGS
INSERTION
SETTINGS
INSERTION
TYPE B SETTING
PAGE LAYOUT
GTo cancel, touch the [CANCEL] key.
GTo delete an inserted page, touch the
[DELETE] key.
2 The set covers/inserts pages are shown.
OK
PAGE LAYOUT
GTo edit an inserted page, touch the [AMEND]
screen of step 5 on page 5-13 appears. Edit
the page as explained in step 5 on page 5-12
or step 5 on page 5-13.
1/2
INSERTION
TYPE A
12/-
INSERTION
TYPE A
<4
INSERTION
TYPE B
7/8
FRONT COVER
5
1
2
If there are multiple screens, touch the
key to change screens.
or
When you have finished checking the
pages, touch the [OK] key.
3
Displayed icons:
: Front side copy only
: Back side copy only
: Two-sided copy
OK
: No copying
For inserts, the insertion page also appears.
INSERTION
TYPE B
"
" represents a page number.
/- : Front side copy only at page
/
: Two-sided copy at page
-/ : Back side copy only at page
: Insert non-copied insert at page
/
<
5-15
SPECIAL MODES
I Examples of covers and inserts
The relations between the originals and finished copies when covers or inserts are inserted are shown on the
following pages.
Covers
GOne-sided copying of one-sided originals
GTwo-sided copying of one-sided originals
GOne-sided copying of two-sided originals
GTwo-sided copying of two-sided originals
Inserts
GOne-sided copying of one-sided originals
GTwo-sided copying of one-sided originals
GOne-sided copying of two-sided originals
GTwo-sided copying of two-sided originals
I Symbols used for covers and inserts
The following symbols are used to make the explanations easier to understand.
The numbers that appear indicate relations between the originals and copies, and will vary depending on the
settings.
Icon
Icon
Symbol
Meaning
appearing
in display
Symbol
Meaning
appearing
in display
Front cover when not
copied on.
Insert when not copied on.
Front cover after one-sided
copying.
Insert
copying.
after one-sided
1
1
1
3
3
3
1
Front cover after two-sided
copying. (One page is not
copied on.)
Insert
after one-sided
copying. (One page is not
copied on.)
Front cover after two-sided
copying.
Insert
copying.
after
two-sided
Back cover when not
copied on.
One-sided
output page of regular one-
sided copying
original
or
Back cover after one-sided
Two-sided
output page of regular two-
sided copying.
original
or
1
6
5
copying
original.
of
one-sided
Back cover after two-sided
copying. (One page is not
copied on.)
One-sided
output page of regular one-
sided copying.
original
or
Back cover after two-sided
copying.
One-sided
output page of regular one-
sided copying.
original
or
5
5-16
SPECIAL MODES
I Covers (One-sided copying of one-sided originals)
One-sided copies are made of the following one-sided originals.
1st page
2nd page
3rd page
4th page
5th page
6th page
1
2
3
4
5
6
Copying on cover
Resulting copies
Front cover
Back cover
1
2
3
1
1
2
2
3
3
2
3
4
2
2
3
3
4
4
3
4
5
3
3
4
4
5
5
4
5
6
4
4
5
5
5
6
6
No copying
No copying
1
1
One-sided
copying
No copying
No copying
Two-sided
copying
5
5
5
One-sided
copying
No copying
No copying
Two-sided
copying
1
1
1
1
One-sided
copying
One-sided
copying
One-sided
copying
Two-sided
copying
Two-sided
copying
One-sided
copying
Two-sided
copying
Two-sided
copying
5-17
SPECIAL MODES
I Covers (Two-sided copying of one-sided originals)
Two-sided copies are made of the following one-sided originals.
1st page
2nd page
3rd page
4th page
5th page
6th page
1
2
3
4
5
6
Copying on cover
Resulting copies
Front cover
Back cover
1
2
3
1
1
2
2
3
3
3
4
5
3
3
4
4
5
5
5
No copying
No copying
1
1
6
One-sided
copying
No copying
No copying
Two-sided
copying
5
5
One-sided
copying
No copying
No copying
Two-sided
copying
1
1
1
1
One-sided
copying
One-sided
copying
5
One-sided
copying
Two-sided
copying
Two-sided
copying
One-sided
copying
Two-sided
copying
Two-sided
copying
5-18
SPECIAL MODES
I Covers (One-sided copying of Two-sided originals)
One-sided copies are made of the following two-sided originals.
1st page
2nd page
3rd page
1
3
5
Copying on cover
Resulting copies
Front cover
Back cover
1
2
3
1
1
2
2
3
3
2
3
4
2
2
3
3
4
4
3
4
5
3
3
4
4
5
5
4
5
6
4
4
5
5
5
6
6
No copying
No copying
1
1
One-sided
copying
No copying
No copying
Two-sided
copying
5
5
One-sided
copying
5
No copying
No copying
Two-sided
copying
1
1
1
1
One-sided
copying
One-sided
copying
One-sided
copying
Two-sided
copying
Two-sided
copying
One-sided
copying
Two-sided
copying
Two-sided
copying
5-19
SPECIAL MODES
I Covers (Two-sided copying of two-sided originals)
Two-sided copies are made of the following two-sided originals.
1st page
2nd page
3rd page
1
3
5
Copying on cover
Resulting copies
Front cover
Back cover
1
3
3
1
1
3
3
3
3
3
5
5
3
3
5
No copying
No copying
1
1
One-sided
copying
No copying
No copying
Two-sided
copying
One-sided
copying
No copying
No copying
5
Two-sided
copying
1
1
1
1
One-sided
copying
One-sided
copying
5
One-sided
copying
Two-sided
copying
Two-sided
copying
One-sided
copying
5
Two-sided
copying
Two-sided
copying
5-20
SPECIAL MODES
I Inserts (One-sided copying of one-sided originals)
One-sided and two-sided copying is performed using the following one-sided originals. The insert is added as
the third page.
1st page
2nd page
3rd page
4th page
5th page
6th page
1
2
3
4
5
6
Copying on
insert
Resulting copies
(two-sided copying)
Resulting copies (one-sided copying)
1
1
1
2
2
2
3
4
5
4
5
6
5
6
1
1
1
3
5
6
No copying
3
3
6
3
3
4
5
One-sided
copying
Two-sided
copying
5
I Inserts (One-sided copying of two-sided originals)
One-sided and two-sided copying is performed using the following two-sided originals.
1st page
2nd page
3rd page
1
3
5
Copying on
insert
Resulting copies
(two-sided copying)
Resulting copies (one-sided copying)
1
1
1
2
2
2
3
4
5
4
5
6
5
6
1
1
1
3
5
No copying
3
3
6
3
3
5
5
One-sided
copying
Two-sided
copying
5-21
SPECIAL MODES
Transparency film with insert sheets
When copying onto transparency film, blank insert sheets can be placed between transparent sheets.
Example: Inserting insert sheets between transparencies
G
This function only operates in "one-sided to one-
sided" and "two-sided to one-sided" modes.
G Multiple copies cannot be selected in this mode.
Originals (1-sided)
G
The inserts are inserted under each transparency
as shown at left.
G
Select insert paper that is the same size as the
transparencies.
Originals (2-sided)
G When feeding insert paper from an inserter,
copying on the insert paper is not possible.
G Transparencies can be fed from the bypass tray
or tray 3.
Insert sheets
Two-sided originals are
only supported when
Inserts can also be
copied on.
G
If the transparencies are loaded in tray 3, be sure
to set the paper size and paper type as explained
automatic
document
feeding is used.
If the transparencies are loaded in tray 3, steps
1 to 5 below are not necessary.
4 Touch the [OK] key.
TYPE
OK
TYPE/SIZE SETTING
SIZE
Load transparency film into the bypass
tray.
1
AUTO-INCH
/
8
2X11
1
2
AUTO-AB
A4,B5
Remove any paper
already in the bypass
tray before loading the
transparency film. (To
load paper in the bypass
2-7.)
SIZE INPUT
NON STANDARD SIZE
2/2
If the paper size was changed from an AB size to
an inch size, or from an inch size to an AB size, be
sure to set the paper type and size as explained on
5 Select the bypass tray.
Touch the [PAPER SELECT] key in the
main screen and select the bypass tray
paper type in the paper setting screen
(touch (X) below).
0
AUTO
1
ORIGINAL
/
8
2x11
AUTO
N
PLAIN
FOR COPY.
EXPOSURE
0
1
/
Y
N
5. 82x11
AUTO
PAPER SELECT
1
1
/
ORIGINAL
/
2. 82x11
8
2x11
PLAIN
AUTO
EXPOSURE
100%
PLAIN
PLAIN
COPY RATIO
1
/
HEAVY PAPER
PLAIN
5. 82
PAPER SELECT
PLAIN
100%
COPY RATIO
To display the special modes screen...
(X)
3 Touch the [TRANSPARENCY] key.
Touch the [TRANSPARENCY INSERTS]
key in the special modes screen (2nd
screen).
6
TYPE.
LETTER HEAD
PRE-PUNCHED
COLOR
HEAVY PAPER
The Transparency inserts
LABELS
SPECIAL MODES
setting screen will appear.
The transparency inserts
TRANSPARENCY
TRANSPARENCY
INSERTS
COVERS/INSERTS
icon (
, etc.) will also
appear in the upper left
corner of the screen to
indicate that the function
is turned on.
BOOK COPY
TAB COPY
5-22
SPECIAL MODES
Set the insertion conditions for the insert
paper.
Touch the outer [OK] key in the screen of
step 7.
7
8
OK
You will return to the main screen of copy mode.
CANCEL
OK
PRINT ON INSERT SHEETS
YES NO
INSERTION SHEET
TRAY5
NOTE
If insert paper is fed from an inserter, the output will
be delivered to the finisher (or saddle stitch finisher).
A4
PLAIN
(X)
(Y)
About the steps that follow
If an automatic document feeder is being used,
13.
1
2
Select whether or not the insert paper will be
copied on with the (X) keys ([YES] or [NO]). If
[YES] is selected, insert paper cannot be fed
from an inserter.
To cancel the Transparency film with insert sheets
function, touch the [CANCEL] key on the
Transparency film with insert sheets setting screen.
The (Y) key shows the tray selected for the insert
paper and the paper size and type. To select a
different tray, touch this key to display the tray
selection screen and select the tray that has the
insert paper.
Multi shot
Multiple original pages can be copied onto one sheet of copy paper in a uniform layout. Select 2in1 to copy two
original pages onto one sheet, or 4in1 to copy four original pages onto one sheet. This function is convenient when
you wish to present multiple pages in a compact format, or show a view of all pages in a document.
[Example] Copying 4 original pages onto one sheet of paper
(Page number : F4in1, layout : left top : right top (see the next page))
5
G When using the multi shot function, place the
One-sided copies from
one-sided originals
originals, select the desired paper size, and
select the copying mode before selecting the
multi shot function on the special modes screen.
G When using the multi shot function, the
appropriate copy ratio will be automatically set
based on the original size, paper size, and the
number of originals to be copied onto one sheet.
The minimum reduction ratio is 25%. The
original size, copy paper size, and selected
Copies
number of original pages may require that the
One-sided copies from
two-sided originals
ratio be less than 25%. As copying will take
place at 25% in this case, part of the original
images may be cut off.
5-23
SPECIAL MODES
Touch the [OK] key (inside [OK] key) on
the multi shot setting screen.
You will return to the special modes screen.
To display the special modes screen...
4
5
Touch the [OK] key in the special modes
screen.
Touch the [MULTI SHOT] key in the special
modes screen (2nd screen).
1
The MULTI SHOT setting
screen will appear.
You will return to the main screen of copy mode.
TRANSPARENCY
MULTI SHOT
A multi shot icon (
,
INSERTS
etc.) will also appear in
the upper left of the
screen to indicate that
the function is turned on.
About the steps that follow
TAB COPY
CARD SHOT
If an automatic document feeder is being used, see
Select the number of images to be copied
onto one sheet of copy paper.
To cancel the multi shot function, touch the [CANCEL]
key in the multi shot setting screen (the screen of step
2).
2
If
orientation of the copy
paper and the
needed,
the
SPECIAL MODES
MULTI SHOT
2in1
4in1
orientation of the images
will be rotated.
3 Select the layout.
OK
Select the order in which
the originals will be
arranged on the copy.
CANCEL
OK
LAYOUT
Shot number
2in1
Layout
4in1
The arrows in the above diagram indicate the
directions in which the images are arranged.
5-24
SPECIAL MODES
Book copy
This function is convenient when you wish to compile copies of books or other bound originals into an attractive
pamphlet format. The two pages of the open book are scanned as a set, and two pages each are copied onto the
front and back sides of the copy paper (four pages are copied onto one sheet of copy paper). This allows the copies
to be folded down the center and made into a pamphlet.
[Example] Book copying an 8-page pamphlet
G Scan the originals from the first page to the last
page. The order of copying will be automatically
adjusted by the machine.
Originals
Finished copies are
folded in two.
Left binding
G Either left binding (right to left turning) or right
binding (left to right turning) can be selected.
G
Four originals will be copied onto one sheet.
Blank pages may be automatically produced at
the end depending on the number of the originals.
First page
First page
G If a saddle stitch finisher is installed, book copy
can be used in combination with the pamphlet
function to staple and fold the copies at the
centerline.
Right binding
First page
First page
Touch the [OK] key in the special modes
screen.
You will return to the main screen of copy mode.
To display the special modes screen...
4
5
Place the originals on the document glass.
(page 4-3)
Touch the [BOOK COPY] key in the special
modes screen (2nd screen).
1
Scan the original pages in
the following order:
Opened front and back
cover
Opened inside of front
cover and 1st page
Opened 2nd and 3rd
page
The
BOOK
COPY
5
SPECIAL MODES
setting
screen
will
TRANSPARENCY
INSERTS
COVERS/INSERTS
appear. The book copy
icon ( , etc.) will also
appear in the upper left
corner of the screen to
indicate that the function
is turned on.
BOOK COPY
TAB COPY
Opened last page and
inside of back cover
Select whether the book opens to the left or
to the right, and touch the [OK] key in the
book copy setting screen.
2
Make sure that the desired paper size has
been selected.
6
If the desired paper size
You will return to the
special modes screen.
RIGHT
BINDING
LEFT
BINDING
is not selected, select
the desired size.
AUTO 11x17
PAPER SELECT
CO
SET
100%
Select the number of copies and any other
desired copy settings, and then press the
[START] key.
7
8
3 Select any desired cover settings.
CANCEL
OK
If you wish to use a
different type of paper for
the cover, perform steps
Place the next two pages and press the
[START] key. Repeat until all pages have
been scanned, and then touch the [READ-
END] key.
RIGHT
NG
BINDING
COVER
SETTING
If you do not wish to use
a different type of paper,
continue from step 4.
When book copy is selected, two-sided
copying is automatically selected.
To cancel the book copy function, touch the [CANCEL] key
in the book copy setting screen (the screen of step 2).
5-25
SPECIAL MODES
Tab copy
Copying is possible on the tabs of tabbed paper. Prepare appropriate originals for the tab captions.
[Example]
Original
Tabbed paper
Copy
Area A
Area B
Tab width
8-1/2" x 11" : Maximum of 5/8"
(A4 : Maximum of 20 mm)
GThe tab caption is shifted by the amount of the tab width setting, so keep areas A and B blank.
Relations between originals and tabbed paper
Left binding
Right binding
Right binding
(normal top-bottom)
(Inverted top-bottom)
(Inverted top-bottom)
Prepare
originals
these
(Normal orderA-E)
(Reverse orderE-A)
(Normal orderA-E)
Leading edge
of original
Originals placed
face up in the
document feeder
Leading edge
of original
Originals
Leading edge
of original
(Normal orderA-E)
(Normal orderA-E)
(Reverse orderE-A)
Originals placed
on the document
glass
(Reverse
orderE-A)
(Normal
orderA-E)
(Normal
order A-E)
Load
tabbed
1
Tabbed
paper
paper in the
bypass tray or
tray 3
2
3
4
5
Feeding
direction
Feeding
direction
Feeding
direction
Result
(Top-bottom
reversed)
(Top-bottom
normal)
(Top-bottom
reversed)
5-26
SPECIAL MODES
Select "TAB PAPER" for the paper type
setting.
5
To display the special modes screen...
The paper type setting is explained in “Setting the
If you are using tray 3, see “Setting the paper size
Touch the [TAB COPY] key in the special
modes screen (2nd screen).
1
About the steps that follow
SPECIAL MODES
The TAB COPY setting
screen will appear. A
tab copy icon ( ) will
also appear in the
upper left corner of the
screen to indicate that
the function is turned
on.
If an automatic document feeder is being used,
13.
TRANSPARENCY
INSERTS
COVERS/INSERTS
BOOK COPY
TAB COPY
When performing tab copying with a right
binding
If you are using left-binding tabbed paper for a right
binding, either stack the sheets in reverse order or
scan the originals in reverse order.(See the table on
the previous page.)
Set the tab width if necessary and touch
the [OK] key.
2
3
Set the tab width with
OK
the
and
keys.
CANCEL
OK
The width can be set
from 0 to 5/8" (0 to 20
mm) in increments of 1/
8" (1 mm).
To cancel the tab copy function, touch the [CANCEL]
key in the tab copy setting screen (the screen of step
2).
TAB WIDTH
(0 5/8)
inch
1/2
5
Touch the [OK] key in the special modes
screen.
You will return to the main screen of copy mode.
4 Load tabbed paper in the bypass tray.
Place the tabbed paper
so that the edges with
the tabs are the trailing
edge.
To use tabbed paper in
tray 3, set the paper
type setting of tray 3 to
"TAB PAPER" in the
tray settings of the
custom settings (page
2-13).
To load tabbed paper in tray 3, see "Loading
NOTE
The width of the tabbed paper can be up to 8-1/2" x
11" width (8-1/2") + 5/8" (or A4 width (210 mm) + 20
mm).
5-27
SPECIAL MODES
Card shot
When copying a card, this function allows you to combine the front and back sides on a single sheet of paper.
G Copying is only possible on standard size paper.
G A copy ratio cannot be selected when using this
function.
Original
CARD
Copy
G The image cannot be rotated when using this
function.
CARD
Front of
card
CARD
Back of
card
Example:
Portrait
8-1/2" (A4) size
Example:
Landscape
8-1/2" (A4) size
Touch the [PAPER SELECT] key and then
select the desired paper size.
Enter the X dimension (width) and Y
dimension (length) of the original with the
keys.
1
3
The selected paper size
READY TO SCAN FOR COPY.
key is highlighted and
the paper selection
screen closes.
1
1
1
/
/
CANCEL
OK
/
1. 82x11
2. 82x11
82x11
PLAIN
PLAIN
PLAIN
SIZE RESET
1
1
/
/
HEAVY PAPER
PLAIN
5. 82x11
3. 82x
4. 11x17
PLAIN
FIT TO
PAGE
NOTE
If paper of the desired size is not loaded in any tray,
load paper of the required size in a paper tray or the
bypass tray. (See "Setting the paper type and paper
GX (width) is initially selected. Enter X and then
touch the Y ( ) key to enter Y.
GTo return the X and Y values to the initial
settings configured in the key operator
programs, touch the [SIZE RESET] key.
("CARD SHOT SETTINGS" on page 14 of the
key operator's guide).
GTo have the images enlarged or reduced by a
suitable ratio based on the entered original
size so that the front and back sides fit into the
selected paper size, touch the [FIT TO PAGE]
key.
To display the special modes screen...
Touch the [CARD SHOT] key in the special
modes screen (2nd screen).
2
The CARD SHOT
setting screen will
appear. A card shot
icon ( , etc.) will also
appear in the upper left
corner of the screen to
TRANSPARENCY
INSERTS
MULTI SHOT
CARD SHOT
TAB COPY
indicate
that
the
function is turned on.
5-28
SPECIAL MODES
Place the back side of the original face
down on the document glass (see step 5).
4 Touch the outer [OK] key.
8
You will return to the
OK
main screen of copy
mode.
CANCEL
9 Press the [START] key.
SIZE RESET
The back side of the
card is scanned.
FIT TO
PAGE
5 Place the original on the document glass.
Place the front side of
the original face down
10Touch the [READ-END] key.
and
close
the
document cover.
NOTE
The original must be placed on the document glass.
The document feeder (automatic document feeding
function) cannot be used.
Follow steps 4 through 6 of "Copying from
6
To cancel the card shot function, touch the
[CANCEL] key in the card shot setting screen (the
screen of step 4).
7 Press the [START] key.
The front side of the
card is scanned.
5
5-29
SPECIAL MODES
Mirror image
This function is used to print a mirror image of the original. The images will be inverted in the right to left direction on
the copies.
Original
Copy
Touch the [OK] key on the special modes
screen.
To display the special modes screen...
2
You will return to the main screen of copy mode.
Touch the [MIRROR IMAGE] key in the
special modes screen (3rd screen).
The [MIRROR IMAGE]
1
About the steps that follow
If an automatic document feeder is being used,
13.
key will be highlighted to
ECIAL MODES
indicate that the function
is turned on, and the
MIRROR
IMAGE
B/W
REVERSE
mirror image icon (
)
will appear in the upper
left of the screen.
To cancel the mirror image function, touch the
[MIRROR IMAGE] key in the special modes screen
(the screen of step 1).
B/W reverse
Black and white are reversed in the copy to create a negative image.
NOTES
G When this function is selected, the exposure mode setting (page 4-14) automatically changes to "Text".
G Originals with large black areas (which use a large amount of toner) can be printed with black/white reverse
to reduce toner consumption.
Original
B/W reverse copy
Touch the [OK] key in the special modes
screen.
2
To display the special modes screen...
You will return to the main screen of copy mode.
Touch the [B/W REVERSE] key in the
special modes screen (3rd screen).
The [B/W REVERSE]
About the steps that follow
1
If an automatic document feeder is being used,
13.
key will be highlighted to
ECIAL MODES
indicate that the function
is turned on, and the
B/W
REVERSE
MIRROR
IMAGE
mirror image icon (
will appear in the upper
left of the screen.
)
To cancel the B/W reverse function, touch the [B/W
REVERSE] key in the special modes screen (the
screen of step 1).
5-30
STORING, USING AND DELETING
JOB PROGRAMS
The steps of up to 10 copy jobs can be stored as job programs. Job programs can be called up with ease, and are
retained even when the power is turned off. By storing frequently used copy settings in a job program, you can
eliminate the bother of selecting the settings each time you use them for a copy job.
GIf any settings related to the steps of a job program are changed in the key operator programs after the job program
is stored, the steps related to the changed settings will not be included when the job program is called up.
GTo exit the job programs mode, press the [CA] (clear all) key on the operation panel or touch the [EXIT] key on the
touch panel.
Storing a job program
1 Press the [#/P] key.
5 Touch the [OK] key.
The selected settings
will be stored in the
number key selected in
step 3.
NCEL
OK
AUTO
ORIGINAL
2 Touch the [STORE/DELETE] key.
M NUMBER.
I If a number key is selected in step 3 that has
already been programmed.
5
A setting confirmation screen will appear. To replace
the existing program with the new program, touch
the [STORE] key and continue from step 4. If you do
not wish to replace the existing program, touch the
[CANCEL] key to return to the screen of step 3 and
select a different number key.
RECALL
STORE/DELETE
Touch the number key ([1] to [10]) in which
you wish to stored the job program.
Number keys in which
3
PROGRAMS
job
already
programs
stored
are
are
NOTE
ESS PROGRAM NUMBER.
If overwriting of programmed copy settings has been
prohibited in the key operator programs, you will not
be able to store a job program. (See page 15 of the
key operator's guide.)
highlighted.
RECALL
STORE/
Select the copy settings that you wish to
store in the job program.
4
The number of copies
cannot be stored.
TO STORE, MAKE SELECTIONS AND PRESS
[OK], TO DELETE, PRESS [CANCEL].
SPECIAL MODES
2-SIDED COPY
OUTPUT
1.
2.
/
1
1
/
8
2x11 82x11
1
/
3.
2
8 x14
4. 11x17
5-31
STORING, USING AND DELETING JOB PROGRAMS
Calling up a job program
Set the number of copies if needed and
then press the [START] key.
Copying will begin using
1 Press the [#/P] key.
3
the settings of the job
program.
Touch the number key of the desired job
program.
2
JOB PROGRAMS
The
screen
automatically closes and
the job program is called
up. A number key that
does not have a job
program cannot be
selected.
PRESS PROGRAM NUMBER.
RECALL
Deleting a stored job program
1 Press the [#/P] key.
4 Touch the [DELETE] key.
The selected program is
A JOB PROGRAM HAS BEEN ALREADY STORED
IN THIS LOCATION.
deleted and you return
to the screen of step 3.
To return to the screen
of step 3 without deleting
the job program, touch
the [CANCEL] key. In
both cases, touch the
CANCEL
REC LL
DELETE
STORE
STORE/DELETE
2 Touch the [STORE/DELETE] key.
[EXIT] key on the screen displayed in the screen of
step 3 to exit the job program mode.
M NUMBER.
NOTE
If overwriting of programmed copy settings has been
prohibited in the key operator programs, you will not
be able to clear a job program. (See page 15 of the
key operator's guide.)
RECALL
STORE/DELETE
Select a storage register number of the
program to be deleted.
3
EXIT
If a number key for which
no job program has
been stored is selected,
the screen will change to
the screen of step 4 on
STORE/DELETE
the previous page (for
storing a job program).
5-32
INTERRUPTING A COPY RUN
The copy of the original scanned in interrupt mode is output before the remainder of the interrupted copy job.
Place the original for the interrupt copy job
in the document feeder or on the
1 Touch the [INTERRUPT] key.
2
If interrupt copying is
INTERRUPT
possible during a copy
run, the [INTERRUPT]
key will appear. (If the
key does not appear,
interrupt copying is not
possible.)
AUTO
ORIGINA
AUTO
EXPOSUR
2
3
1
/
2
8 x11
CANCEL
A
When the [INTERRUPT]
key is touched in step 1,
the [INTERRUPT] key
will be replaced by the
[CANCEL] key as shown
in the illustration.
0
AUTO
EXPOSURE
ORIGINAL
Select the exposure mode, paper size,
number of copies, and any other copy
settings as needed, and then press the
[START] key.
3
1
/
UTO
8
2x11
APER SELECT
100%
To cancel an interrupt
copy job while the interrupt original is being
scanned or while you are selecting copy settings,
touch the [CANCEL] key.
NOTES
G If you touch the [INTERRUPT] key when auditing
mode is enabled, the display will prompt you to
enter your account number. Enter your account
number with the numeric keys. The copies you
make will be added to the count of the entered
account number.
The previous copy job automatically
resumes after the interrupt job finishes.
5
4
G If a copy is being printed when the [INTERRUPT]
key is pressed, interrupt mode will begin after the
copy is finished.
G If the copy run to be interrupted is using paper
from the bypass tray, the paper size and type of
the bypass tray cannot be changed for use by the
interrupt job.
G If the document glass is used for an interrupt copy
job, two-sided copying, sort copying, and staple
sort copying cannot be selected. If any of these
functions are necessary, use the document
feeder.
5-33
USER MAINTENANCE
To ensure good service from this product over a long period of time, it is recommended that the following
maintenance procedures be performed on a regular basis.
CAUTION
Do not use flammable spray to clean the machine. If gas from the spray comes in contact with hot electrical
components or the fusing unit inside the machine, fire or electrical shock may result.
NOTE
When cleaning, do not use thinner, benzene, or similar volatile cleaning agents.
Cleaning the document glass and the automatic document
feeder
If the document glass, document cover or automatic document scanning unit have dirty spots, these spots will form
lines in scanned images. These will show up as defects when the images are printed. Always keep these parts clean.
Wipe with a clean, soft cloth. If necessary, moisten the
cloth with water or a small amount of neutral detergent.
When finished, wipe dry with a clean cloth.
If black or white stripes
appear
on
printed
images of originals that
were fed through the
automatic
document
feeder, wipe the long
narrow glasses in the
in the illustration).
scanning unit ( and
Example of dirty print image
Black stripes
White stripes
Original feed direction
6-2
TROUBLESHOOTING
Check the following troubleshooting list before requesting service as many problems can be fixed by the user. If you
are unable to solve the problem by checking the list, turn off the main power switch and the power switch, and unplug
the power cord.
Problems related to the copy function are described below. For problems related to general use of the machine, see
page 2-26.
Problem
Check
Solution
Machine does not Is the [START] key indicator off?
operate.
This indicates that the machine is warming
up (warming up lasts no more than 120
seconds after the power switch is turned on).
Copying is not possible during this time.
Wait until the [START] key light illuminates.
Copies are too dark Is the original image too dark or too light?
or too light.
Select an appropriate exposure mode for
the original being copied and adjust the copy
Is the exposure mode set to "AUTO"?
The exposure level for "AUTO" can be
adjusted using the "Exposure adjustment"
key operator program. Contact your key
operator. (See page 14 of the key operator's
guide.)
An appropriate exposure mode for the Change the exposure mode to "AUTO" or
original has not been selected.
manually select an appropriate resolution
Text is not clear on a An appropriate exposure mode for the Change the exposure mode to "TEXT". (See
copy.
original has not been selected.
Smudges appear on Document glass or document cover dirty?
copies.
Clean regularly. (See page 6-2.)
Black lines appear on copies when the Clean the original scanning area. (See page
used.
Original smudged or blotchy?
Use a clean original.
6
Image cannot be Is the auto paper select or auto image Rotation copy functions only if the machine
rotated.
Part
function selected?
is either in the auto paper select mode or in
the auto image mode. (See page 4-15.)
of
original Is the original positioned correctly?
Set the original properly. (See page 4-3.)
image is not copied.
Is the copy ratio proper for the original and Use the auto image function to select the
paper sizes?
appropriate copy ratio based on the original
and copy sizes. (See page 4-15.)
Blank copies
Is the original placed correctly?
When using the document glass, place the
original face down.
When using the automatic document feeder,
place original face up. (See page 4-3.)
Order of copies Is the order of originals correct?
incorrect
When using the document glass, place the
originals from the first page one sheet at a
time.
When using the automatic document feeder,
place the originals with the first page up.
Job
needed
cancelation Is a message requesting cancelation of job Press the [CA] key to cancel the current job.
displayed?
6-3
CHAPTER 7
DOCUMENT FILING
FUNCTION
Page
OVERVIEW............................................................................................. 7-2
G
G
G
Saving files...................................................................................... 7-4
G
G
G
Quick File ........................................................................................ 7-6
G
Filing................................................................................................ 7-7
G
Print jobs......................................................................................... 7-9
G
Scan Save....................................................................................... 7-10
G
G
G
7-1
OVERVIEW
Document filing function
The document filing function allows you to save a document image in the machine's hard disk as a data file. The
image can be called up and printed or transmitted as needed.
The scanned document image is saved when printing or transmitting a document in copy mode, printer mode, or image send mode
("QUICK FILE" or "FILE"). A document can also be scanned and saved without being printed, copied, or transmitted ("scan save").
To allow you to search for the file and call it up, names (user name, file name, etc.) can be assigned to the file (except when using Quick File).
Document filing functions that can be used vary depending on the configuration that you purchased.
Model
Configuration
Functions that can be used in document filing mode
AR-M550U
G
G
Only Quick File in copy mode
When the optional printer expansion kit is installed, the same
functions can be used as on the copier/printer models.
AR-M620U
AR-M700U
AR-M550N
AR-M620N
AR-M700N
Copier model
G
G
Images can be saved to the Quick File folder, the main folder, or
the custom folder.
When the optional facsimile expansion kit or network scanner
expansion kit is installed, images transmitted with those functions
can be saved.
Copier/printer
model
I Data flow
Printing in copy mode (Quick
File saving, page 7-6)
Machine hard disk
Printing from a computer (printer
data, page 7-9)
Print
Call up a saved
file to reuse it.
Save to machine's
hard disk
Transmission in fax/image send
mode (filing, page 7-7)
HDD
Send
(facsimile expansion kit
or network scanner
expansion kit required)
and
Scanning a document only
(scan save, page 7-10)
Machine hard disk
QUICK FILE FOLDER
Data is saved by job
MAIN FOLDER
CUSTOM FOLDER
A user name and file name can
be specified for each file and
the file saved to a folder with
any desired name assigned.
A user name and file name is
specified for each saved job
A password
Folder 1
A password
can be set
File 1
File 2
File 1
File 2
can be set
Folder 2
A password
can be set
Folder 3
File 1
File 2
Copier model only
Copier/printer model
7-2
OVERVIEW
I Quick File folder
When [QUICK FILE FOLDER] is selected in the main screen of any of the modes, the file is saved in this folder.
Up to 1000 files can be saved in the Quick File folder. All files in the Quick File Folder can be deleted using a key
operator program. If you have a file that you do not want deleted, set the file attribute to [PROTECT] (up to 500 files
The following user and file names are automatically assigned (the names cannot be selected):
User name : User unknown
File name (example) : COPY_10012003_014050PM (job mode and month, day, year, hour, minute, second, AM/
PM of save). (In the example, the file was saved on 10/1/2003 at 13:40 and 50 sec in copy mode.)
When saved, jobs are classified by mode. A saved job can be called up from the COMPLETE job status screen.
*1
I Main folder
When saving a file, a previously stored user name (see [CUSTOM SETTINGS] on page 7-21) can be specified and
any file name can be assigned.
A password can also be set for a saved file ([CONFIDENTIAL] save). (See [Property change] on page 7-18.)
If a user name and file name are not selected, a name in the same format as Quick File is automatically assigned.
*1
I Custom folder
Up to 500 folders (named as desired) can be created in this folder. When saving a file in one of these folders, a
previously stored user name (see [CUSTOM SETTINGS] on page 7-21) can be specified and any file name can be
assigned.
A password can be set for a file saved in one of these folders.
*1 Machines without the printer function do not have the main folder or custom folders.
I Attributes of saved files
The protect setting can be selected for files saved with the document filing function. This prevents a file from being
moved or automatically or manually deleted.
Three attributes are available for saved files: [SHARING], [PROTECT], and [CONFIDENTIAL]. When saved with
the [SHARING] attribute, a file is not protected. When saved with the [PROTECT] or [CONFIDENTIAL] attribute, a
file is protected.
Files saved to the Quick File folder are all [SHARING]. When saving a file to the main folder or a custom folder,
[SHARING] or [CONFIDENTIAL] can be selected.
G A [SHARING] file can be changed to a [PROTECT] or [CONFIDENTIAL] file using [Property change] (page 7-18).
G A password is set for a [CONFIDENTIAL] file to protect it. (The password must be entered to call up the file.)
G A password cannot be set for a [PROTECT] file, however, as long as the file is not changed to [SHARING] with
[PROPERTY CHANGE], the file will be protected.
7
If the machine does not have the printer function, only the [SHARING] and [PROTECT] file attributes are
available ([CONFIDENTIAL] is not available). In addition, files can only be saved to the Quick File folder (the
main and custom folders are not available). For this reason, a file cannot be moved to a different location.
CAUTION
G Documents saved with [QUICK FILE] are shared files that can be called up by anyone and printed or transmitted. For this
reason, do not use Quick File for sensitive documents or documents that you do not want to be reused by others.
G When saving a document with [FILE], set the attribute to [CONFIDENTIAL] and set a password to prevent others from
reusing the document.
G Even when a file is saved with the [CONFIDENTIAL] attribute, the attribute can be changed afterward to [SHARING] using
[Property change] (page 7-18). For this reason, do not save sensitive documents or documents that you do not want to be
reused by others.
G Except in cases provided for by law, SHARP Corporation bears no responsibility for any damages that result from the
leaking of sensitive information due to 1) manipulation by a third party of any data saved using the Quick File function or
filing function, or 2) incorrect operation of the Quick File function or filing function by the operator that saves the data.
7-3
TO USE THE DOCUMENT FILING FUNCTION
A look at the operation panel
1
4
5
Touch panel (see the next page)
Numeric keys
This displays messages and keys. Keys can be
touched to select and enter settings.
Use these keys to enter a password or a numeric
value for a setting.
When a key is touched, a beep will sound and the
key will be highlighted to indicate that it is selected.
When a key cannot be selected in a screen, it will
be grayed out. If touched, a warning beep will
sound to alert you that it cannot be selected.
[C] key (clear key)
Use this key if you make a mistake when entering
a password or numeric setting.
This key is also used to cancel scanning of a
document.
2
3
Mode select keys
6
7
[CA] key
Use this key to select the mode.
Use this key to cancel a setting procedure and
return to the main screen. The key is also used to
cancel a special function.
[DOCUMENT FILING] key
Touch this key to display the main screen of
document filing mode. If the machine does not
have the printer function, the files in the Quick File
folder will appear.
[CUSTOM SETTINGS] key
Use this key to store, edit or delete a user name or
custom folder.
Saving files
To save files to the main folder or custom folders, a user name must be previously stored. To create a folder in the
custom folder, the folder name must be stored. These settings are configured in the custom settings.
Follow the procedures explained in "Programming a user name", "Editing and deleting a user name", "Creating a
7-4
TO USE THE DOCUMENT FILING FUNCTION
Main screen of document filing
Document filing icons
To display the main screen of document filing, press
the [DOCUMENT FILING] key when the touch panel
shows the copy mode screen, image send mode, or the
job status screen.
Main
icon
Icon of
confidential protected
file or folder file
Icon of
Meaning
The main screen shows messages, keys, and items
that can be selected for document filing.
Folder
This screen does not appear on machines that do not
have the printer function (when the [DOCUMENT
FILING] key is pressed, the files in the Quick File folder
appear).
Copy job file
Print job file
(including direct
print jobs)
HDD STATUS
SEARCH
Fax transmission
job file
FILE STORE
FILE RETRIEVE
FILE FOLDER
SCAN TO HDD
PC-FAX
QUICK FILE
FOLDER
transmission job
file
Internet
fax
transmission job
file
1
2
3
Message display
Displays messages.
PC-FAX
transmission job
file
[HDD STATUS] key
Touch to check the use of the machine's hard disk.
[SEARCH] key
Touch to search for a file by user name, file name,
Scan save file
or folder name.
E-mail
transmission job
file
4
5
6
[SCAN TO HDD] key
Touch to select scan save. Scan save is used to
save the image file of a scanned document in the
main folder or a custom folder without printing or
transmitting the document.
FTP
transmission job
file
[FILE FOLDER] key
Desktop
transmission job
file
Touch to call up a file from the main folder or the
custom folder. When the key is touched, the files in
the main folder or the folders in the custom folder
appear.
7
The following icons may appear added to a main icon
or alone.
[QUICK FILE FOLDER] key
Touch to call up a file from the Quick File folder.
When the key is touched, the files in the Quick File
folder appear.
Icon
Meaning
Confidential file or folder
If the machine does not have the printer function,
the following screen will appear:
Protected file
SEARCH
QUICK FILE FOLDER
FILE NAME
USER NAME
DATE
1
1
20031020_091025
20031020_101330
20031020_152011
ALL FILES
User unknown
User unknown
User unknown
2003/10/20
2003/10/20
2003/10/20
NOTE
When the file of a job that was saved using scan
save is printed in job settings, the icon of the job is
highlighted.
7-5
SAVING A DOCUMENT IMAGE FILE
Quick File
When printing or transmitting a document in copy mode, printer mode, or fax/image transmission mode,"QUICK
FILE" can be selected to save an image of the document to the Quick File folder.
The image can be called up at a later time, allowing you to print or transmit the document without having to locate
the original.
NOTE
As an example, the procedure for saving a document to the Quick File folder while copying using the automatic
document feeding function is explained below.
Place the original in the document feeder
and select resolution and exposure
settings.
The saved image can be called up from the
Quick File folder or the job status screen.
1
2
4
UTO
GTo call the image up from the Quick File
GTo call the job up from the finished job status
screen, see "Calling up and manipulating a
See steps 1 to 8 of
feeding function" on
ORIGINAL
AUTO
EXPOSURE
14.
AUTO A4
The following operations can be
performed on the image that was called up
in step 4.
5
Touch the [QUICK FILE] key in the main
screen.
The [QUICK FILE] key
will be highlighted to
indicate that the function
FILE
is selected.
If the [FILE] key is
QUICK FILE
grayed out, only the
[QUICK FILE] key can
be selected.
When you touch the [QUICK FILE] key, a
message asking you to confirm the save will
appear. Touch the [OK] key in the message
screen and go to the next step.
If you wish to cancel the save, touch the [QUICK
FILE] key after touching the [OK] key so that the
[QUICK FILE] key is no longer highlighted.
Press the [START] key on the operation
panel.
3
To prevent accidental
saving of the document,
the
SCANNED DATA IS
STORED IN THE
warning
"THE
QUICK FILE FOLDER."
appears for 6 seconds
after the [START] key is pressed.
When copying begins, the image is saved.
7-6
SAVING A DOCUMENT IMAGE FILE
Filing
To use filing, the machine must have the printer function.
When printing or transmitting a document in copy mode, printer mode, or image send mode,"FILE"can be selected
to save an image of the document to the main folder or a previously created custom folder. The image can be called
up at a later time, allowing you to print or transmit the document without having to locate the original.
NOTE
As an example, the procedure for using the filing function while copying using the automatic document feeding
function is explained below.
Place the original in the document feeder
1
5 Touch the [OK] key.
and select resolution and exposure
settings.
The touched user name is selected and you return to the
screen of step 3. The selected user name appears.
UTO
ORIGINAL
See steps 1 to 8 of
feeding function" on
NOTE
If you do not select a user name, the following name
is automatically selected:
Example : User unknown
AUTO
EXPOSURE
AUTO A4
6 Touch the [FILE NAME] key.
USER NAME
FILE NAME
STORETO:
A character entry screen
appears. Enter a file
name (maximum of 30
characters). (See page
2 Touch the [FILE] key in the main screen.
COPY
MAI
An information entry
screen appears.
to
enter
FILE
characters.)
QUICK ILE
NOTE
If you do not enter a file name, a file name in the
following format is automatically assigned:
Auto generated file name : Month, day, year, hour,
minute, second, AM/PM
3 Touch the [USER NAME] key.
(Example : COPY_09012003_014050PM)
CONFIDENTIAL
7 Touch the [STORED TO:] key.
USER NAME
7
USER NAME
FILE ME
COPY
COPY
MAIN
FILE NAME
STORED TO:
Touch the desired user name in the list of
user names that appears.
4
1/1
Suzuki
Sasaki
Hasegawa
Nakata
Touch the desired folder name in the list of
folder names that appears
8
Ono
Yamada
ALL USERS
ABCD
EFGHI
JKLMN
OPQRST UVWXYZ
CUSTOM FOLDER 1
CUSTOM FOLDER 3
CUSTOM FOLDER 5
CUSTOM FOLDER 7
CUSTOM FOLDER 2
CUSTOM FOLDER 4
CUSTOM FOLDER 6
CUSTOM FOLDER 8
1/2
User names must be previously stored
When a user name is touched, a password entry
screen appears. Enter the 5-digit password for the
user name.
ALL FOLDERS
ABCD
EFGHI
JKLMN
OPQRS
UVWXY
Folder names must be previously stored.
password has been set for the folder, a password
entry screen will appear. Enter the 5-digit
password for the folder.
7-7
SAVING A DOCUMENT IMAGE FILE
You will return to the screen of step 4. The
set password is displayed with " ".
9 Touch the [OK] key.
14
The touched folder is
FOLDER
selected and you return
to the screen of step 5.
The selected folder
name is displayed.
OK
OK
CANCEL
PASSWORD
2/2
XYYY
If needed, select the [CONFIDENTIAL]
checkbox (only in copy mode).
When this is selected, the
15Touch the [OK] key.
10
You will return to the main screen.
file is stored with the
attribute [CONFIDENTIAL].
To call up the file, the
password that will be set in
the following steps must be
entered.
FILE INFORMATION
Press the [START] key on the operation
panel.
16
CONFIDENTIAL
When copying begins,
the image is saved.
ER NAME
GIf you selected the [CONFIDENTIAL]
checkbox, touch the [PASSWORD] key and
enter a password.
GIf you did not select the [CONFIDENTIAL]
checkbox, go to step 16. The file will be saved
as a [SHARING] file.
The saved image can be called up using
17
the file name, folder name, or user name,
or from the filing folder.
11Touch the [PASSWORD] key.
GTo call up the image by entering the file name,
folder name, or user name, see "Searching
GTo call up the image from the filing folder, see
15.
The password entry
screen appears.
CAN
PASSWORD
XYYY
The following operations can be
18
performed on the image that was called
up:
Enter a 5-digit password with the numeric
keys.
12
As each digit is entered,
CANCEL
ENTER PASSWORD VIA THE 10-KEY PAD.
"-" changes to " ".
13Touch the [OK] key.
0
CANCEL
OK
10-KEY PAD.
7-8
SAVING A DOCUMENT IMAGE FILE
Print jobs
This function can only be used if the machine has the
printer function. Print jobs sent to the machine using
the machine's printer driver can be saved in the main
folder or a previously created custom folder when
printed. The saved print data can be called up and
printed or transmitted without having to open the
original file on your computer.
Touch the key of the folder that contains
the desired file.
3
4
CUSTOM FOLDER
MAIN FOLDER
If a password is set for
the selected folder, a
password entry screen
will appear. Enter the 5-
digit password with the
numeric keys.
CUSTOM FOLDER 1
CUSTOM FOLDER 3
CUSTOM FOLDER 5
CUSTOM FOLDER 7
CUSTO
CUSTO
CUSTO
CUSTO
This section gives an overview of this function and
explains the procedure for printing from the operation
panel of the machine.
For the procedures that are performed at your
computer when initiating printing such as selecting the
save location and file attribute, see the printer driver
Help file.
ALL FOLDERS
ABCD
EFGHI
JKLMN OPQRS
Touch the printer icon ( ) tab and then
touch the key of the desired file.
CUSTOM FOLDER
SEARCH
BACK
MAIN FOLDER
FILE NAME
Basic
USER NAME
DATE
1
1
2003/10/01
2003/10/01
2003/10/01
Yamada
Sato
presentation
Product
I Using a print job file (printing,
Akata
deleting, transmitting, etc.)
PRINTS
Press the [DOCUMENT FILING] key on the
operation panel.
The following screen appears if the [QUICK FILE
FOLDER] key is touched in step 2.
1
SEARCH
BACK
QUICK FILE FOLDER
FILE NAME
USER NAME
DATE
1
1
2003/10/01
2003/10/01
Tanaka7890123456
Suzuki7890123456
User unknown
User unknown
PRINTS
Touch the [FILE FOLDER] key or the
[QUICK FILE FOLDER] key depending on
where the file is saved.
Touch the key of the file that you wish to call up. A
menu screen will appear.
If a password is set for the file, a password entry
screen will appear. Enter the 5-digit password with
the numeric keys.
2
FILE RETRIEVE
FILE FOLDER
Touch the key of the operation that you
wish to perform.
5
QUICK FILE
FOLDER
7
(1)
(2)
(3)
CANCEL
JOB SETTINGS
1
/
Basic specifications
SELECT THE JOB.
PRINT
Yamada Taro
8
2"x11"
GTouch the [FILE FOLDER] key if the file is
saved in the main folder or the custom folder.
Touch the [QUICK FILE FOLDER] key if the
file is saved in the Quick File folder.
PROPERTY
CHANGE
SEND
MOVE
DELETE
DETAIL
If you touched the [FILE FOLDER] key, the
files in the main folder or the folders in the
custom folder appear. If you open the wrong
folder, touch the [MAIN FOLDER] key or the
[CUSTOM FOLDER] key and open the
correct folder.
GIf the desired file is saved in the main folder,
go to step 4. If the desired file is saved in a
custom folder, go to step 3.
(4)
(5)
(6)
The setting screen of the selected operation
appears. See the indicated page.
GIf you touched the [QUICK FILE FOLDER]
key, the files in the Quick File folder appear.
Go to step 4.
7-9
SAVING A DOCUMENT IMAGE FILE
Scan Save
Scan save can only be used if the machine has the printer function.
Scan save is used to save a scanned document image in the main folder or the custom folder without copying or transmitting it.
Press the [DOCUMENT FILING] key on the
operation panel.
Perform any of the following steps 7 to 16
as needed. When finished, go to step 17 on
page 7-11.
1
6
GTo set the original size, perform steps 7 to 10.
GTo set the resolution, perform steps 11 to 13
on page 7-11
GTo select the exposure, perform steps 14 to
16 on page 7-11
.
.
GIf you no not wish to select any of the above
2 Touch the [SCAN TO HDD] key.
FILE STORE
7 Touch the [ORIGINAL] key.
SCAN TO HDD
300x300dpi
RESOLUTION
AUTO
ORIGINAL
3 Touch the [SPECIAL MODES] key.
special
Select
any
functions that you wish
to use (otherwise skip
this step).
To set the original size, see "Manually
SPECIAL MODES
8
F
INFORION
When the [SPECIAL
MODES] key is touched,
If the original is two-sided, touch the [2-
SIDED BOOKLET] key or the [2-SIDED
TABLET] key depending on where the
pages are bound.
9
the
special
modes
selection screen appears. (See "Using special
SCAN SIZE
AUTO
STORE SIZ
AUTO
NOTE
100%
For explanations of the special functions, see page
7-12 and chapter 5.
2-SIDED
BOOKLET
2-SIDED
TABLET
4 Touch the [FILE INFORMATION] key.
SPECIAL MODES
10Touch the [OK] key.
FILE
INFORMATION
You will return to the
screen of step 5.
OK
STORE SIZE
AUTO
The screens for selecting the user name, file
name, folder, and attribute appear. Configure
the settings as explained in step 3 to step 15 on
pages 7-7 to 7-8. When step 15 is completed, you
will return to the main screen of document filing.
5
IDED
NOTE
FILE STORE
SCAN TO HDD
FILE RETRIEVE
FILE FOLDER
If the original pages are bound at the side, the
document is a "booklet". If the original pages are
bound at the top, the document is a "tablet".
QUICK FILE
FOLDER
7-10
SAVING A DOCUMENT IMAGE FILE
11Touch the [RESOLUTION] key.
16Touch the [OK] key.
You will return to the
screen of step 5.
AUTO
EXPOSURE
OK
300x300dpi
RESOLUTION
MANUAL
AUTO
Place the original and touch the [START]
key.
12Touch the key of the desired resolution.
17
PRESS [ST RT] TO SC N ORIGIN L.
SCAN TO HDD
200x200dpi
AUTO
OK
[Placing the original]
GFor information on placing the original, see
EXPOSURE
300x300dpi
"NORMAL COPYING" in chapter 4.
RESOLUTION
400x400dpi
600x600dpi
HALF TONE
GIf you selected the "Card Shot" special function,
the document glass must be used.
AUTO
ORIGINAL
GIf you selected job build mode, the automatic
document feeding function must be used.
Select one of four resolution levels as appropriate
for the original.
Scanning begins.
If you are using the
document glass, touch
the [READ-END] key
after all pages have
been scanned.
The selected resolution key is highlighted.
13Touch the [OK] key.
You will return to the
screen of step 5.
OK
NOTE
This completes the scan save procedure. Follow the
steps below when you wish to call up the image and
print or transmit it.
14Touch the [EXPOSURE] key.
The saved image can be called up using
18
the file name, folder name, or user name,
or from the filing folder.
AUTO
EXPOSURE
GTo call up the image by entering the file name,
folder name, or user name, see "Searching
GTo call up the image from the filing folder, see
15.
300x300d
RESOLUTION
7
AUTO
15Select [AUTO] or [MANUAL].
The following operations can be
19
To have the exposure
adjusted automatically,
select [AUTO].
performed on the image that was called up
AUTO
AUTO
MANUAL
in step 18:
If
[MANUAL], touch the
or key to adjust
you
selected
MANUAL
the exposure.
(For a darker image, touch
the
key. For a lighter
key.)
image, touch the
7-11
SAVING A DOCUMENT IMAGE FILE
I Using special functions for scan save.
Touch the [SPECIAL MODES] key in the main scan save screen to display the special modes screen.
The functions below can be selected in this screen.
Touch the [SPECIAL MODES]
key in the main screen.
READY TO SCAN TO HDD.
PRESS [START] TO SCAN ORIGINAL.
SCAN TO HDD
BAC
AUTO
EXPOSURE
300x300dpi
RESOLUTION
SPECIAL MODES
FILE
AUTO
INFORMATION
ORIGINAL
[READY TO SCAN TO HDD.
PRESS [START] TO SCAN ORIGINAL.
OK
SPECIAL MODES
DUAL PAGE
SCAN
1 2
ERASE
2in1
JOB
BUILD
CARD SHOT
1
2
4
[ERASE] key (see page 5-4)
[JOB BUILD] key (see page 5-8)
Use this function to erase shadows that can appear
around the edges of the image when books and
other thick originals are scanned.
When you have more pages than can be placed in
the document feeder at once, this function allows
you to scan the pages in sets.
5
(Equivalent to Dual page copy in copy mode)
This function allows you to save the front and back
side of a card on a single page (instead of saving
each side as a separate file).
This function is used to save the opened pages of
a book in order one page at a time (left page then
right page).
3
)
(When the fax or network scanner option is
installed, this is equivalent to the 2in1 function
described in the fax and network scanner
manuals. It is also equivalent to the "Multi shot"
function in copy mode; however, only 2in1 is
possible for scan save.)
This function reduces two original pages and
arranges the images on a single page in a uniform
layout.
7-12
CALLING UP AND USING A FILE
Searching for and calling up a saved file
When calling up a file, you can enter the file name, folder name, or user name to quickly search for the file.
To search for a file, touch the [SEARCH] key in the main screen of document filing mode or in a screen that shows
folders or files in a folder. A data search screen will appear.
I Procedure for searching for a file
Touch the [SEARCH] key in the main
screen of document filing mode or in a
screen that shows folders or files in a
folder.
Touch the one-touch key of the user name
that you wish to use to search for the file.
If you wish to directly enter the user name,
touch the [DIRECT ENTRY] key.
1
4
If the machine does not
SEARCH
CANCEL
OK
SELECT USER NAME.
Suzuki
have the printer function,
touch the [SEARCH] key
in the Quick File folder
(see page 7-5).
TUS
SEARCH
Sasaki
Nakata
Yamada
Hasegawa
Ono
FILE RETRIEVE
FILE FOLDER
DIRECT ENTRY
If
you
touch
the
ALL USERS
ABCD
EFGHI
JKLMN
OPQRST UVWXYZ
[SEARCH] key in the
GThe selected user name is highlighted.
GIf you select the wrong user name, touch the
key of the correct name.
screen that shows the folders in the custom folder
or a screen that shows the files in a folder, the
[SEARCH
WITHIN
CURRENT
FOLDER]
checkbox will appear. Select this checkbox to
search for a file only in the selected folder.
GIf you touch the [DIRECT ENTRY] key, a
character entry screen will appear. Enter the
user name.
characters.
If you enter several of the initial characters of
the user name and then return to the screen
of step 4, the user name will appear.
In the data search screen, select whether
you will search by [USER NAME] or [FILE
OR FOLDER NAME].
2
SEARCH START
CANCEL
SEARCH
USER NAME
5 Touch the [OK] key.
FILE OR FOLDER NAME
You will return to the
screen of step 2 and the
selected user name will
appear.
CANCEL
OK
G
To search by user name, follow steps 3 to 6.
GTo search by file name or folder name,
perform step 8.
7
GTo stop searching, touch the [CANCEL]key.
DIRECT ENTRY
[Searching by user name]
6 Touch the [SEARCH START] key.
3 Touch the [USER NAME] key.
SEARCH START
CANCEL
SEARCH START
CANCEL
SEARCH
USER NAME
FILE OR FOLDER N
7-13
CALLING UP AND USING A FILE
The results of the user name search
appear. Touch the desired file name or
folder name.
The results of the file or folder name
search appear. Touch the desired file
name or folder name.
7
10
CANCEL
SEARCH AGAIN
CANCEL
SEARCH AGAIN
SEARCH
SEARCH
DATE
DATE
FILE OR FOLDER NAME
USER NAME
FILE OR FOLDER NAME
USER NAME
Product SpecA
Product B
Sharp
Sharp
Sharp
2003/10/20
2003/10/20
2003/10/20
Product specifications
Products
Yamada
Sato
2002/12/30
2002/12/30
Product 2
Product_info
Akata
GSee page 7-5 for a list of the document filing
icons.
GSee page 7-5 for a list of the document filing
icons.
GWhen a file name is touched, the operation
selection screen appears. (To perform an
operation using the file, go to step 5 on
GWhen a file name is touched, the operation
selection screen appears. (To perform an
operation using the file, go to step 5 on
GWhen a folder name is touched, all files in the
folder are displayed. Touch the desired file.
(To perform an operation using the file, go
GWhen a folder name is touched, all files in the
folder are displayed. Touch the desired file.
(To perform an operation using the file, go
GTo change the order of file display, touch the
[FILE OR FOLDER NAME] key, [USER
NAME] key, or [DATE] key.
GTo change the order of file display, touch the
[FILE OR FOLDER NAME] key, [USER
NAME] key, or [DATE] key.
If you touch a file name or folder name that
has a password, a password entry screen will
appear. Enter the 5-digit password with the
numeric keys.
If you touch a file name or folder name that
has a password, a password entry screen will
appear. Enter the 5-digit password with the
numeric keys.
[Searching by file or folder name]
8 Touch the [FILE OR FOLDER NAME] key.
A character entry screen
USER NAME
appears. Enter the file
FILE OR FOLDER NAME
name or folder name to
be used for the search.
characters.
If you enter only the first
several characters of the file name or folder name,
the full name will appear when you return to the
screen of step 4.
9 Touch the [SEARCH START] key.
SEARCH START
CANCEL
7-14
CALLING UP AND USING A FILE
Calling up and using a saved file
A file saved with the document filing function can be called up and printed or manipulated as needed.
The following operations can be performed:
G [Send] : Transmit the saved file (page 7-17). The file can be transmitted by Scan to E-mail, Scan to FTP, fax, or
Internet fax. (All of these methods require installation of the appropriate options.) (Page 1-11)
I General procedure for using a saved file
Press the [DOCUMENT FILING] key on the
operation panel.
Touch the key of the folder that contains
the desired file.
1
2
3
If the machine does not
have the printer function,
the files in the Quick File
folder appear. Go to step
4.
CUSTOM FOLDER
MAIN FOLDER
SEARCH
BACK
CUSTOM FOLDER 1
CUSTOM FOLDER 3
CUSTOM FOLDER 5
CUSTOM FOLDER 7
CUSTOM FOLDER 2
1/1
CUSTOM FOLDER 4
CUSTOM FOLDER 6
CUSTOM FOLDER 8
ALL FOLDERS
ABCD
EFGHI
JKLMN OPQRST UVWXYZ
If there are more custom folder keys than can
Touch the [FILE FOLDER] key or the
[QUICK FILE FOLDER] key depending on
where the file is saved.
appear in one screen, touch the
to change screens.
or
keys
If a password is set for the selected folder, a
password entry screen will appear. Enter the 5-
digit password with the numeric keys.
FILE RETRIEVE
FILE FOLDER
4 Touch the desired file key.
QUICK FILE
FOLDER
CUSTOM FOLDER
SEARCH
BACK
MAIN FOLDER
FILE NAME
USER NAME
DATE
1
1
2003/10/20
2003/10/20
2003/10/20
Basic specifications
Yamada
Sato
GTouch the [FILE FOLDER] key if the file is
saved in the main folder or the custom folder.
Touch the [QUICK FILE FOLDER] key if the
file is saved in the Quick File folder.
If you touched the [FILE FOLDER] key, the
files in the main folder or the folders in the
custom folder appear. If you open the wrong
folder, touch the [MAIN FOLDER] key or the
[CUSTOM FOLDER] key and open the
correct folder.
GIf the desired file is saved in the main folder,
go to step 4. If the desired file is saved in a
custom folder, go to step 3.
GIf you touched the [QUICK FILE FOLDER]
key, the files in the Quick File folder appear.
Go to step 4.
presentaion_0903
Product_info
COPY
Akata
7
If the machine does not have the printer function,
the following screen appears.
SEARCH
QUICK FILE FOLDER
FILE NAME
20031020_091025
USER NAME
DATE
1
1
User unknown
User unknown
User unknown
2003/10/20
2003/10/20
2003/10/20
20031020_101330
20031020_152011
ALL FILES
Touch the key of the file that you wish to use.
(Parts of the screen that are framed in black are
keys that can be touched.)
A menu screen will appear.
If a password is set for the file, a password entry
screen will appear. Enter the 5-digit password with
the numeric keys.
7-15
CALLING UP AND USING A FILE
(1) [PRINT] key (see below)
Touch the key of the operation that you
wish to perform.
5
(1)
(2)
(3)
CANCEL
JOB SETTINGS
1
/
Basic specifications
SELECT THE JOB.
PRINT
Yamada Taro
8
2"x11"
PROPERTY
CHANGE
SEND
The setting screen of the selected operation
appears. See the indicated page.
MOVE
DELETE
DETAIL
(4)
(5)
(6)
I [Print]
A saved file can be printed.
The screen below appears when the [PRINT] key is selected in the operation selection screen. To begin printing,
7
touch the [PRINT] ( ) key. Printing settings can be selected in this screen before printing. The settings that were
in effect when the file was saved appear initially. The settings can be changed as needed.
NOTES
G When print settings are changed with this procedure, only the value for the number of copies is overwritten.
G The printing speed will be slower for image files saved using certain resolution settings. (See page 7-28.)
CANCEL
JOB SETTINGS / PRINT
1
/
82x11
Basic specifications
AUTO
Yamada Taro
NUMBER OF PRINTS
PAPER SELECT
PRINT AND DELETE THE DATA
PRINT AND SAVE THE DATA
(1~999)
OUTPUT
1
2-SIDED
TANDEM PRINT
1
2
4
[PAPER SELECT] key
[TANDEM PRINT] key
Use this key to set the paper size.
If the conditions for tandem printing are met (page
page 5-9 for more information.
[OUTPUT] key
Use this key to select sort, group or staple sort
functions, and to select the output tray.
5
6
[NUMBER OF PRINTS] setting key
Use this key to set the number of copies.
3
[2-SIDED] key
[PRINT AND DELETE THE DATA] key
When performing two-sided printing, use this key
to select the orientation of the image on the back
side of the paper. To have the front and back
images oriented in the same direction, touch the [2-
SIDED BOOKLET] key. To have the front and back
images oriented opposite to each other, touch the
[2-SIDED TABLET] key. Note that the size and
orientation of the saved image may cause these
keys to have the opposite effect. If neither key is
selected, one-sided printing will take place.
Touch this key to print a file and then have it
automatically deleted.
7
[PRINT AND SAVE THE DATA] key
Touch this key to print a file. The file will not be
automatically deleted after printing.
7-16
CALLING UP AND USING A FILE
I [Send]
A saved file can be transmitted by Scan to E-mail, Scan to FTP, fax, or Internet fax.
These transmission methods require installation of the appropriate options.
The following screen appears when the [SEND] key is touched. Select the destination and other settings required
10
for transmission and then touch the [SEND] ( ) key to transmit the file. Transmission settings include the
resolution and transmission functions such as a timer setting. Change or select these settings as needed.
NOTE
Jobs that use the following special functions cannot be transmitted when called up. (The [SEND] key is grayed out
in the operation selection screen.)
Pamphlet copying, covers/insert, card shot, Multi shot.
Jobs that use the following functions can be transmitted with certain restrictions when called up:
Card shot:Can be transmitted if saved by scan save or image send.
Multi shot (2in1):Can be transmitted if saved as 2in1 using a portrait original.
[Example of FAX mode]
CANCEL
STANDARD
FAX
MODE SWITCH
ADDRESS BOOK
RESOLUTION
ADDRESS REVIEW
SPECIAL MODES
SUB ADDRESS
Basic specifications
Yamada
SEND
1
2
8
9
[RESOLUTION] key
Use this key to set the resolution.
[ADDRESS REVIEW] key
Touch this key to display the destinations.
The resolution is set when performing Scan to E-
mail/FTP and the resolution is set when performing
a fax or Internet fax transmission.
[SPECIAL MODES] key
Touch this key to display the special function
menu. The functions that can be selected vary
depending on the transmission mode:
G Scan to E-mail/FTP
TIMER : The transmission time can be specified.
G FAX
[FILE FORMAT] key
[FILE FORMAT] key is displayed in E-mail/FTP
mode. Touch this key to set the file format of scan
images that you transmit.
TIMER : The transmission time can be specified.
FAX OWN ADDRESS SENDING: Your sender's
information can be included on the fax pages
printed out by the receiving machine.
G Internet FAX
7
3
4
[FILE NAME/USER NAME] display
This shows the file name and user name of the file
to be transmitted.
[
] key (Speed dial key)
Use this key to specify a destination by entering the
3-digit number that is assigned to an e-mail
address or fax number when it is stored in a one-
touch key or group key.
TIMER : The transmission time can be specified.
I-FAX OWN ADDRESS SEND: Your sender's
information can be included on the Internet fax
pages printed out by the receiving machine.
5
6
7
[MODE SWITCH] key
Use this key to select the transmission mode (Scan
to E-mail/FTP, fax, or Internet fax).
10
[SEND] key
Touch this key after selecting transmission settings
to begin transmission. (The [START] key can also
be pressed to begin transmission.)
[CANCEL] key
Touch this key to return to the operation selection
screen.
[ADDRESS BOOK] key
Touch this key to display the destinations stored in
the directory.
7-17
CALLING UP AND USING A FILE
11
12
[SEND SETTINGS] key
[SEND SETTINGS] key is displayed in E-mail/FTP
mode and Internet FAX mode.
Touch this key to set the subject and file name. In
E-mail/FTP mode, sender name can also be set.
[SUB ADDRESS] key or [ADDRESS ENTRY] key
G Touch this key to directly enter the destination
for a Scan to E-mail/FTP or Internet fax
transmission, .
G Touch this key to enter the sub-address and
passcode for an F-code fax transmission.
NOTE
See the "Operation manual (for facsimile)" and "Operation manual (for network scanner)" for detailed explanations
1
2
3
4
5
6
7
8
9
11
12
of
,
,
,
,
,
,
,
,
,
, and
.
I [Property change]
Select this operation to change the attribute of a saved file. Three attributes are available: [SHARING],
[PROTECT], and [ CONFIDENTIAL].
The following screen appears when the [PROPERTY CHANGE] key is selected in the operation selection
screen. Note the restrictions below on changing the attribute.
[Restrictions on changing the attribute]
CANCEL
OK
JOB SETTINGS / PROPERTY CHANGE
Basic specifications
GA file that is set to [SHARING] can be
changed to [PROTECT] or [CONFIDENTIAL].
However, a [SHARING] file that is saved in
the Quick File folder can only be changed to
[PROTECT].
Yamada Taro
A4
SHARING
PROTECT
CONFIDENTIAL
PASSWORD
GA file that is set to [PROTECT] can be
changed to [SHARING] or [CONFIDENTIAL].
However, a [PROTECT] file that is saved in
the Quick File folder can only be changed to
[SHARING].
GA file that is saved in the Quick File folder
cannot be changed to [CONFIDENTIAL].
3 Touch the [OK] key.
Touch the [PROPERTY CHANGE] key in
the operation selection screen.
1
PROPERTY
CHANGE
OK
NCEL
DETAIL
2 Touch the key of the desired attribute.
If you are changing a
SHARING
[SHARING]
[PROTECT]
or
to
file
CONFIDENTIAL
[CONFIDENTIAL],
touch the [PASSWORD]
key and enter the
password.
PROTECT
PASSWORD
7-18
CALLING UP AND USING A FILE
I [Move]
I [Delete]
This operation is used to move a file to a different
This operation is used to delete the selected file.
Touch the [DELETE] key in the operation select
screen. A message asking you to confirm the
deletion will appear. Touch the [YES] key to delete
the file.
folder.
The following screen appears when the [MOVE]
key is selected.
Only [SHARING] and [CONFIDENTIAL] files can
be moved. A [PROTECT] file can be moved by first
using [PROPERTY CHANGE] to change the
attribute to [SHARING] or [CONFIDENTIAL].
Only [SHARING] or [CONFIDENTIAL] files can be
deleted. (A [PROTECT] file can be deleted by first
using [PROPERTY CHANGE] to change the
attribute to [SHARING].)
CANCEL
JOB SETTINGS / MOVE
1
/
8
2x11
Basic specifications
Yamada Taro
I [Detail]
SELECT THE FOLDER THE FILE IS MOVED TO.
This operation is used to show detailed information
on the selected file.
Touch the [DETAIL] key to display the information.
The information appears on two screens. Touch
FILE NAME
MOVE TO:
Basic specifications
MOVE
the
key or
key to move between the two
screens.
Touch the [MOVE TO:] key and select the
folder to which you wish to move the file.
GSelect the main folder or a folder in the
custom folder. A file cannot be moved to the
Quick File folder.
The file name can be changed in the information
screen. To change the name, touch the [FILE
NAME] key and enter the desired file name in the
character entry screen that appears. See page 7-
26 for the procedure for entering characters.
1
GThe file name can be changed when moving a
file. To change the name, touch the [FILE
NAME] key and enter the desired file name.
characters.
2 Touch the [OK] key.
N FOLDER
OK
7
3 Touch the [MOVE] key.
amada Taro
OVED TO.
ations
4
MOVE
4 Touch the [CANCEL] key.
You will return to the
CANCEL
operation
screen.
selection
1
/
82x11
aro
7-19
CALLING UP AND USING A FILE
I Calling up and manipulating a file from the job status screen
Files saved using the "FILE" and "QUICK FILE" functions appear as keys in the finished job status screen.
You can view information on a file that appears in this screen and manipulate the file.
To view information on the file, touch the
[DETAIL] key.
1 Press the [JOB STATUS] key.
4
The job status screen
Use the
keys
appears.
to change screens.
DETAIL
When you are finished,
touch the [OK] key to
return to the screen of step
3.
CALL
2 Touch the [COMPLETE] key.
DETAIL OF
COPY
OK
The finished job screen
FILE NAME:
COPY_20031021_153050
CALL
1/2
JOB QUEUE
appears.
1
/
SIZE:82x11
RESOLUTION:600x600dpi
1/8
COMPLETE
DATE:2003/10/10 15:30
PAGES:10
DETAIL
DETAIL OF
COPY
OK
FILE NAME
COPY_20031021_153050
CALL
DOCUMENT
STYLE:
2/2
1-SIDED
DATA SIZE: 21,987,543KB
3 Touch the key of the desired file.
SPECIAL
MODES:
OUTPUT:
FILE FORMAT:
If there are more keys
than can appear in one
screen and the desired
file does not appear,
JOBS COMPLETED
SET TIME
NUM
Tanaka7890123456 14:38 12/09 01
COPY
14:38 12/09 00
Suzuki78456 14:09 12/09 00
touch the
key to change
screens.
The touched key is highlighted.
key or
5 Touch the [CALL] key.
COPY
13:27 12/09 00
The operation selection
screen appears.
CALL
X JOB
INTE-FAX
Select and perform the desired operation as
7-20
CUSTOM SETTINGS
Creating, editing, and deleting user names and folders
This section explains how to create, edit, and delete user names and custom folders for saving files with the
document filing function. User names and custom folders are created and edited at the operation panel of the
machine or in the Web page.
NOTES
G A previously stored name cannot be used when creating a new user name or custom folder. However, the same password
can be used more than once.
G A password cannot be omitted when creating a user name.
I General procedure for creating, editing, and deleting user names and folders
Follow steps 1 to 3 below to create, edit, or delete a user name or custom folder. In step 3, select the key for the
specific operation that you wish to perform.
Touch the key of the operation that you
wish to perform.
Go to the page indicated below for the selected
operation.
1 Press the [CUSTOM SETTINGS] key.
3
(1)
(2)
CUSTOM SETTINGS
DOCUMENT FILING CONTROL
OK
USER NAME REGISTRATION
AMEND/DELETE USER NAME
Touch
CONTROL] key.
the
[DOCUMENT
FILING
AMEND/DELETE CUSTOM FOLDER
CUSTOM FOLDER REGISTRATION
2
DEFAULT
SETTINGS
TOTAL COUNT
(3)
(4)
ADDRESS CONTROL
SENDER CONTROL
(1) [USER NAME REGISTRATION] key
Program a user name. (See the next page)
(2) [AMEND/DELETE USER NAME] key
(3) [CUSTOM FOLDER REGISTRATION] key
Create a custom folder. (See page 7-24)
(4) [AMEND/DELETE CUSTOM FOLDER] key
DOCUMENT FILING
CONTROL
KEY OPERATOR P
7
7-21
CUSTOM SETTINGS
I Programming a user name
To program a user name, follow steps 1 and 2 on page 7-21, touch the [USER NAME REGISTRATION] key in
step 3, and then follow these steps:
If you wish to specify a folder for the user
name, touch the [STORED TO:] key. If you
1 Touch the [USER NAME] key.
6
CUSTOM SETTINGS
wish to use the main folder, go to step 8.
The lowest number that
has not yet been
programmed appears
No.001
No.001 REGISTRATION IS COMPLETED.
USER NAME
Yamada
USER NAME
PASSWORD
PAS
automatically in "No.".
Touch the number to
display a character entry
screen and enter a user
SELECT THE DEFAULT FOLDER THE F
STORED TO:
SELECT THE DEFAULT FOLDER THE FILE
MAIN FOLDER
STORED TO:
name (maximum of 16 characters). See page 7-26
for the procedure for entering characters.
The folders that have been created appear.
Touch the desired folder. If you wish to
create a new folder, or if no folders have
been created, touch the [ADD NEW] key.
7
2 Touch the [INITIAL] key.
A character entry screen
NEXT
appears. Enter up to 10
STORED TO:
MAIN FOLDER
ADD NEW
search characters. See
INITIAL
CUSTOM FOLDER 1
CUSTOM FOLDER 2
1/1
procedure for entering
characters.
CUSTOM FOLDER 3
CUSTOM FOLDER 5
CUSTOM FOLDER 7
CUSTOM FOLDER 4
CUSTOM FOLDER 6
CUSTOM FOLDER 8
R THE FILE WITH THIS USER NAME IS STORED.
ALL FOLDERS
ABCD
EFGHI
JKLMN
OPQRS
UVWXY
3 Touch the [PASSWORD] key.
If you touched the [ADD NEW] key, program a
name for the folder as explained on page 7-24.
CUSTOM
A password cannot be
No.001
omitted.
Yamada
USER NAME
The user name programmed in step 1 is selected
as the user name of the folder.
PASSWORD
SELECT DEFAULT FOLDER THE FIL
STORED TO:
8 Touch the [EXIT] key.
You will return to the
"USER
REGISTRATION"
screen.
"REGISTRATION
COMPLETED."
appear highlighted next
to "No.".
NAME
EXIT
Set a password for the user name (enter a
5-digit password with the numeric keys).
This will be the password
4
IS
will
– – – – –
for the user name
CANCEL
entered in step 1.
As each digit is entered,
ENTER PASSWORD VIA THE 10-KEY PAD.
"
-" changes to " ". If
you make a mistake,
press the [C] key and
then enter the correct number.
To exit, touch the [EXIT] key. To program
another user name, touch the [NEXT] key.
If you touched the [EXIT]
9
5 Touch the [OK] key.
NEXT
EXIT
key, you will return to the
screen of step 3 on page
7-21. If you touched the
[NEXT] key, a new user
entry screen will appear.
Repeat steps 1 to 9 to
program a new user.
Yamada
INITIAL
EXIT
WITH THIS USER NAME IS STORED.
OK
CANCEL
10-KEY PAD.
7-22
CUSTOM SETTINGS
I Editing and deleting a user name
Touch the [AMEND/DELETE USER NAME]
[Editing]
Touch the key of each item that you wish
1
key.
OK
4
to edit (edit as explained in steps 1 to 9 in
22).
AMEND/DELETE USER NAME
AMEND/DELETE OM FOLDER
When you have finished
USER NAME / AMEND/DELETE
No.001
REGISTRATION IS COMPLETED.
editing
"REGISTRATION
COMPLETED."
the
items,
IS
Yamada
USER NAME
PASSWORD
INIT
will
Touch the [USER NAME] key that you wish
to edit or delete.
appear highlighted next
to "NO.".
2
SELECT THE DEFAULT FOLDER THE FILE WITH
STORED TO:
MAIN FOLDER
EXIT
USER NAME / AMEND/DELETE
SELECT USER NAME TO AMEND/DELETE.
1/1
Suzuki
Sasaki
Nakata
When you have finished editing the
desired items, touch the [EXIT] key.
To edit another user
Hasegawa
5
Ono
Yamada
ALL USERS
ABCD
EFGHI
JKLMN
OPQRST UVWXYZ
DELETE
EXIT
name, repeat steps 2 to
4.
A password entry screen will appear.
ITIAL
Yamada
To exit, touch the [EXIT]
key in the screen of step
2.
Enter the 5-digit password with the
numeric keys.
3
ENTER PASSWORD VIA THE 10-KEY PAD.
NOTE
When a user name is changed, the change is not
updated to any previously saved data (files or
folders). Data after editing is assigned a new "NO.".
CANCEL
BCD
EFGHI
JKLMN OPQRST UVWXYZ
After entering the password, the following screen
will appear.
[Deleting]
6 Touch the [DELETE] key.
DELETE
EXIT
USER NAME / AMEND/DELETE
No.001
7
Yamada
USER NAME
PASSWORD
INITIAL
Yamada
DELETE
EXIT
SELECT THE DEFAULT FOLDER THE FILE WITH THIS USER NAME IS STORED.
STORED TO:
ITIAL
Yamada
MAIN FOLDER
GTo edit a user name, perform steps 4 and 5.
GTo delete a user name, perform steps 6 and 7.
7 Touch the [YES] key.
You will return to the
screen of step 2. To
delete another user
name, repeat steps 2, 3,
5 and 6.
DELETE THE USER NAME?
Yamada
YES
NO
To exit, touch the [EXIT]
key in the screen of step
2.
7-23
CUSTOM SETTINGS
I Creating a custom folder
Up to 500 custom folders can be created. When no further folders can be created, delete unneeded folders (page
7-25) and then create a new folder. A password can be omitted when creating a folder. To create a custom folder,
follow steps 1 and 2 on page 7-21, touch the [CUSTOM FOLDER REGISTRATION] key in step 3, and then follow
the steps below.
1 Touch the [FOLDER NAME] key.
5 Touch the [OK] key.
CUSTOM FOLDER REGISTRATION
The lowest number that
has not yet been
programmed appears
No.001
EXIT
FOLDER NAME
OK
CANCEL
INIT
automatically in "No.".
Touch the number to
display a character entry
USER NAME
10-KEY PAD.
screen and enter
a
folder name (maximum of 28 characters). See
characters.
6 Touch the [USER NAME] key.
No.001
You will select a user
USER FOLDER 1
FOLDER NAME
name that will be
associated with the
folder name you are
programming.
Selection of a user name
cannot be omitted.
2 Touch the [INITIAL] key.
USER1
PAS
INITIAL
CUSTOM FOLDER REGISTRATION
A character entry screen
USER NAME
No.001
appears. Enter up to 10
USER FOLDER 1
FOLDER NAME
INITIAL
search characters. See
procedure for entering
characters.
P
USEE
The programmed user names appear.
Touch the desired user name. If you do not
wish to use any of the user names that
appear, touch the [ADD NEW] key to
program a new user name.
7
If you wish to set a password for the new
folder, touch the [PASSWORD] key.
3
CUSTOM FOLDER REGISTRATION
A
password can be
CUSTOM FOLDER REGISTRATION
No.001
SELECT USER NAME.
Suzuki
OK
omitted.
USER FOLDER 1
FOLDER NAME
1/1
Sasaki
Nakata
Yamada
If you are omitting a
password, go to step 6.
INITIAL
PASSWORD
Hasegawa
Ono
USER NAME
ADD NEW
ALL FOLDERS
ABCD
EFGHI
JKLMN OPQRST UVWXYZ
When you touch a user name, a password entry
screen appears.
Set a password for the folder (enter a 5-
digit password with the numeric keys).
This will be the password
If you touched the [ADD NEW] key, program a
name programmed in step 1 will be selected as the
folder for the user.
4
for the folder name
CANCEL
entered in step 1.
ENTER PASSWORD VIA THE 10-KEY PAD.
Enter the 5-digit password of the selected
user name with the numeric keys.
8
ENTER PASSWORD VIA THE 10-KEY PAD.
CANCEL
BCD
EFGHI
JKLMN OPQRST UVWXYZ
7-24
CUSTOM SETTINGS
To exit, touch the [EXIT] key. To create
another folder, touch the [NEXT] key.
If you touched the [EXIT]
9 Touch the [OK] key.
10
key, you will return to the
OK
NEXT
EXIT
screen of step 3 on page
7-21. If you touched the
[NEXT] key, a new folder
1/1
ADD NEW
screen
will
appear.
SWORD
Repeat steps 1 to 10 to
create a new folder.
I Editing/deleting a custom folder
To edit a previously created folder (change the folder name, initial, password, or user name), or to delete a folder,
When deleting a folder...
A folder that contains files cannot be deleted. Either move the files to a different folder or delete them before deleting the folder.
Touch the [AMEND/DELETE CUSTOM
FOLDER] key.
[Editing]
1
Touch the key of each item that you wish
4
to edit (edit as explained in steps 1 to 10 of
AMEND/DELETE USER NAME
DELETE
EXIT
CUSTOM FOLDER / AMEND/DELETE
AMEND/DELETE CUSTOM FOLDER
No.001
REGISTRATION IS COMPLETED.
USER FOLDER 1
FOLDER NAME
USER1
INITIAL
PASSWORD
Yamada
USER NAME
Touch the [FOLDER NAME] key that you
wish to edit or delete.
2
After editing the items and returning to the screen of
step 3, "REGISTRATION IS COMPLETED." will be
highlighted to the right of "No.".
EXIT
CUSTOM FOLDER / AMEND/DELETE
SELECT CUSTOM FOLDER TO AMEND/DELETE.
CUSTOM FOLDER 1
CUSTOM FOLDER 3
CUSTOM FOLDER 5
CUSTOM FOLDER 7
CUSTOM FOLDER 2
CUSTOM FOLDER 4
1/2
To stop using
a
password, touch the
[PASSWORD] key and then touch the [OK] key
without entering anything for the password. [-] will
appear and the password will be canceled.
CUSTOM FOLDER 6
CUSTOM FOLDER 8
ALL FOLDERS
ABCD
EFGHI
JKLMN OPQRST UVWXYZ
When you have finished editing the items,
touch the [EXIT] key.
5
If a password has been set for the folder, a
password entry screen will appear. Enter the
correct 5-digit password with the numeric keys.
7
To edit another folder, repeat steps 2 to 5.
[Deleting]
6 Touch the [DELETE] key.
3 Edit or delete the folder.
DELETE
EXIT
CUSTOM FOLDER / AMEND/DELETE
No.001
EXIT
DELETE
USER FOLDER 1
FOLDER NAME
USER1
*****
INITIAL
PASSWORD
ORD
Yamada
USER NAME
7 Touch the [YES] key.
GTo edit the folder, perform steps 4 and 5.
GTo delete the folder, perform steps 6 and 7.
GTo exit, touch the [EXIT] key.
You will return to the
screen of step 2.
DELETE THE FOLDER?
To delete another folder,
repeat steps 2, 6, and 7.
To exit, touch the [EXIT]
key in the screen of step
2.
USER FOLDER 1
YES
NO
7-25
ENTERING CHARACTERS
To enter or edit characters in setting screens such as auto dial key programming screens, follow the steps below.
Characters that can be entered are alphabetical characters, special characters, numbers, and symbols.
I Entering alphabetical characters
(Example: Sharp äÄ)
1 Touch the [S] key.
5 Touch the [ ÃÄÂ/ãäâ] key.
Characters cannot be
entered beyond the " " mark.
Sharp
6 Touch the [ä] key.
To switch between upper case and lower case,
touch the [ABC abc] key. When ABC is
Sharp
highlighted, upper case letters are entered.
abc] key.
2 Touch the [ABC
S
To switch between upper case and lower case,
touch the [ÃÄÂ
ãäâ] key. When ãäâ is
highlighted, lower case letters are entered.
ãäâ] key.
7 Touch the [ÃÄÂ
Sharp ä
Touch the [h] key, [a] key, [r] key, and [p]
key.
3
Shar
8 Touch the [Ä] key.
Sharp ä
If you make a mistake, touch the
key to move
the cursor ( ) back one space and then enter the
correct character. You can also press the [AB/ab
12#$%] key during entry to enter a number or
symbol.
You can press the [ABC/abc] key during entry to
return to alphabetical character entry. You can
also enter numbers and symbols.
4 Touch the [SPACE] key.
9 When finished, touch the [OK] key.
Sharp
Sharp äÄ
The cursor ( ) moves forward and a space is
entered.
You will exit the character entry screen and return
to the programming screen. If you touch the
[CANCEL] key, you will return to the programming
screen without storing the entered characters.
7-26
ENTERING CHARACTERS
I Entering numbers and symbols
12#$%] key.
When you have finished entering
characters, touch the [OK] key.
1 Touch the [AB/ab
3
1&1
When the characters "12#$%" are highlighted,
number/symbol entry mode is selected.
You will exit the character entry screen and return
to the programming screen. If you touch the
[CANCEL] key, you will return to the programming
screen without storing the entered characters.
2 Enter the desired number or symbol.
Numbers and symbols that can be entered are as
follows:
NOTE
Screen 1/2
The following symbols cannot be used when
entering a file name or folder name.
:::
\
?
>
/
!
"
*
;
|
:
,
<
&
#
Screen 2/2
* Change screens by touching the
key displayed in the screen. If you make a
mistake, touch the key to move the cursor
key or
( ) back one space and then enter the correct
character.
You can continue touching keys to enter
characters. You can also touch another
character type selection key ([ ÃÄÂ/ãäâ] key
7
or [AB/ab
12#$%] key) to enter characters
other than numbers and symbols.
7-27
TROUBLESHOOTING
This section explains problems frequently encountered when using the document filing function. If you experience
any difficulty, refer to the following table. For information on general machine problems, printer problems, fax
problems, and network scanner problems, please see the troubleshooting sections of the appropriate manuals.
Problem
A saved file has Was the file called up and then printed by A file that is printed using the [PRINT AND
disappeared. touching the [PRINT AND DELETE THE DELETE THE DATA] key is automatically
Check
Cause and solution
DATA] key?
deleted after being printed. To print a file
without deleting it, use the [PRINT AND
SAVE THE DATA] key.
A
file cannot be Is the file's attribute set to [PROTECT]?
A file cannot be deleted when its attribute is
set to [PROTECT]. Change the attribute to
[SHARING] and then delete the file.
deleted.
A
file's attribute Is the file in the main or custom folder?
A file in the Quick File folder cannot be set to
[CONFIDENTIAL]. Move the file to a
different folder or set it to [PROTECT].
cannot be set to
[CONFIDENTIAL].
A
file's attribute Is the file set to [CONFIDENTIAL]?
A file cannot be simultaneously set to
[CONFIDENTIAL] and [PROTECT]. If set to
cannot be changed
to [PROTECT].
[CONFIDENTIAL],
use
[PROPERTY
CHANGE] (page 7-18) to change the
attribute to [PROTECT].
A name in the Quick Was the name programmed in the advanced If the name was programmed in the
File folder is cut off. transmission settings?
advanced transmission settings before the
file was saved in the Quick File folder, that
name will be used. However, if the name is
longer than the maximum name length of the
Quick File folder (30 characters), the excess
characters will be discarded.
Resolution settings Was the file saved at low resolution?
are not possible.
A saved file cannot be transmitted at a
resolution higher than the resolution at
which it was saved.
be programmed or the file name?
changed.
used in file names. See "ENTERING
symbols) on page 7-26.
A
name cannot be the folder name?
used in folder names. See "ENTERING
symbols) on page 7-26.
programmed
changed.
or
The printing speed The file was saved using one of the following When a file is saved using one of the
of a saved file is resolution settings:
resolutions setting at left, the printing speed
will be slower than when other resolution
settings are used.
G
slow.
200 x 200 dpi resolution.
G
STANDARD (200 x 100 dpi) or FINE (200
x 200 dpi)
7-28
CHAPTER 8
SPECIFICATIONS
This chapter contains useful information about the machine.
Page
SPECIFICATIONS.................................................................................. 8-2
INDEX..................................................................................................... 8-4
8-1
SPECIFICATIONS
Type
Console
Print system
Exposure system
Developer system
Paper feed system
Fusing system
Resolution
Electrophotographic system
OPC
Dry-type two-component magnetic brush development
4 trays and bypass tray
Heater roller
Scan: 600 x 600 dpi, output: 600 x 600 dpi
256 levels
Gradation
Originals
Sheets, bound documents
Maximum size: 11" x 17" or A3
Copy paper
Copy sizes
Plain paper and special papers
Max. 11" x 17" or A3, min. 5-1/2" x 8-1/2"R or A5R, Postcard
Image loss: Max 21/64" or 8 mm (leading edge and trailing edge in total),
max. 21/64" or 8 mm (along all other edges in total)
Warm-up time
First-copy time
120 seconds or less
AR-M550U/AR-M620U/AR-M550N/AR-M620N
3.9 seconds or less*
AR-M700U/AR-M700N
3.3 seconds or less*
* When 8-1/2 x 11" (A4) size paper is fed horizontally from tray1
"
Copy ratio
Variable: 25 to 400% in 1% increments, total 376 steps
Fixed presets: 25%, 64%, 77%, 100%, 121%, 129%, 200% and 400% for inch
system, 25%, 50%, 70%, 81%, 86%, 100%, 115%, 122%, 141%, 200% and
400% for AB system.
Continuous copy
Dimensions
999 copies
28-43/64" (W) x 26-47/64" (D) x 46-15/16" (H)
(728 mm (W) x 679 mm (D) x 1192 mm (H))
(including automatic
document feeder)
Weight (main unit only)
Approx. 408 lbs. (Approx. 185 kg)
Overall dimensions
(When tray is extended)
49-49/64" (W) x 26-47/64"(D) (1264 mm (W) x 679 mm (D))
Required power supply
Power consumption
USA: AC120V, 60Hz, 16A
1.8 kW
Automatic document feeder
Type
Two-side simultaneous scanning system
11" x 17" to 5-1/2" x 8-1/2" (A3 to A5)
Original size
Capacity
2
Maximum of 150 sheets (20 lbs. (80 g/m )) or total stack height of 49/64" (19.5
mm) or less.
Original exchange speed
Power supply
One-sided: 65 pages/min.
Two-sided: 76 sides/min.
Supplied from machine
Some discrepancies may exist in the illustrations and content due to improvements to the machine.
8-2
SPECIFICATIONS
Continuous copying speed (when the offset function is not used)
AR-M550U/AR-M550N
AR-M620U/AR-M620N
AR-M700U/AR-M700N
Copy paper size
100% / Reduced / Enlarged
34 copies/min.
11" x 17" (A3)
30 copies/min.
35 copies/min.
55 copies/min.
40 copies/min.
55 copies/min.
40 copies/min.
40 copies/min.
39 copies/min.
45 copies/min.
70 copies/min.
48 copies/min.
70 copies/min.
48 copies/min.
48 copies/min.
8-1/2" x 14" (B4)
39 copies/min.
8-1/2" x 11" (A4)
62 copies/min.
8-1/2" x 11"R (A4R)
7-1/4" x 10-1/2" (B5)
7-1/4" x 10-1/2"R (B5R)
8-1/2" x 5-1/2"R (A5R)
45 copies/min.
62 copies/min.
45 copies/min.
45 copies/min.
Center tray specifications
(Humidity)
85%
Operating conditions
Output method
Face-down output
Maximum number
of sheets
(20lbs.
60%
2
(80g/m ) 250 sheets*
/recommended
paper)
Paper type
Plain paper and special paper
* The maximum number of pages that can be held varies
depending on ambient conditions in the installation
location, the type of paper, and the storage conditions of
the paper.
20%
10
30
35
(Temperature)
Acoustic Noise Emission (measurement according to ISO07779)
Sound power level LwA
Printing mode
7.3B
Standby mode
5.0B
Bystander positions
Operator position
58dB(A)
58dB(A)
34dB(A)
35dB(A)
Sound pressure level LpA
(reference)
* Noise emission when peripheral devices are installed
Emission Concentration (measurement according to RAL-UZ62: Edition Jan. 2002)
3
Ozone
Dust
0.02 mg/m or less
3
0.075 mg/m or less
8
3
Styrene
0.07 mg/m or less
8-3
INDEX
[
] key ................................................................ 1-12
Calling up and using a saved file ......................... 7-15
-Delete............................................................... 7-19
-Detail................................................................ 7-19
-Move ................................................................ 7-19
-Print.................................................................. 7-16
-Property change............................................... 7-18
-Send................................................................. 7-17
Card shot.......................................1-6, 5-2, 5-28, 7-12
Center erase .......................................................... 5-4
Center tray ......................................................1-9, 4-9
[CENTER TRAY] key ............................................. 3-6
Changing the paper size in paper tray ............ 2-3, 2-4
Clear all key ..................................................1-12, 7-4
Clear key....................................................... 1-12, 7-4
Clock .................................................................... 2-13
Confidential ............................................................ 7-3
Contents.......................................................0-5 to 0-6
Continuous copying speed..................................... 8-3
[COPY] key .......................................................... 1-12
Cover of the duplex unit ....................................... 1-10
Covers/inserts ........................................1-5, 5-2, 5-11
Creating a custom folder...................................... 7-24
Custom folder...........................7-3, 7-21, 7-24 to 7-25
Custom settings ..........................................2-13, 7-21
[CUSTOM SETTINGS] key ...........................1-12, 7-4
[#/P] key ............................................................... 1-12
I Numerics
1-sided copy.................................................. 4-7, 4-11
1-sided copy-Automatic document feeder.............. 4-7
1-sided copy-Document glass.............................. 4-11
2in1 ............................................................. 5-23, 7-12
2-sided copy.........................................1-3, 4-10, 4-13
I A
ACC.#-C............................................................... 1-12
[ACC.#-C] key ............................................. 1-12, 1-17
Acceptable originals............................................... 4-2
Account number................................................... 1-17
Additional fax memory.......................................... 1-11
Address control .................................................... 2-13
Adjusting the exposure.................................. 1-3, 4-14
Alarm display........................................................ 3-16
All custom setting list............................................ 2-15
Attributes................................................................ 7-3
Auditing mode ...................................................... 1-17
Auto image........................................................... 4-15
Auto power shut-off mode...................................... 1-8
Automatic copy image rotation............................... 4-4
Automatic document feeder ...................1-9, 2-25, 4-2
Automatic document feeder .........................................
-1-sided copies.................................................... 4-7
-Acceptable originals........................................... 4-2
-Automatic two-sided copying ........................... 4-10
-Misfeed original................................................ 2-25
-Setting originals ................................................. 4-3
-User maintenance.............................................. 6-2
Automatic exposure adjustment........................... 4-14
Automatic selection.............................................. 4-15
Automatic two-sided copying
I D
Data security kit.................................................... 1-11
Default settings .................................................... 2-15
[DETAIL] key........................................................ 1-15
Display contrast.................................................... 2-15
Display switching keys ......................................... 1-15
Disposal of hole punch scrap ............................... 3-10
Document feeder tray...................................... 4-2, 4-3
Document filing control......................................... 2-13
Document filing function..................................1-7, 7-1
Document filing user / folder list ........................... 2-15
[DOCUMENT FILING] key ............................1-12, 7-4
Document glass
-Automatic document feeder............................. 4-10
-Document glass ............................................... 4-13
Automatic two-sided printing.................................. 2-9
Auxiliary tray........................................................... 2-6
-1-sided copies.................................................. 4-11
-Automatic two-sided copying ........................... 4-13
-Placing originals................................................. 4-3
-User maintenance.............................................. 6-2
Document transfer cover...............................2-25, 4-3
Dual page copy ........................................1-4, 5-2, 5-5
DUAL PAGE SCAN.............................................. 7-12
Duplex unit ........................................................... 1-10
I B
B/W reverse ...........................................1-6, 5-2, 5-30
Barcode font kit .................................................... 1-11
Binding change .................................................... 4-13
Book copy ..............................................1-5, 5-2, 5-25
Book original .......................................................... 5-5
Bypass tray ..........................................1-9, 2-23, 4-20
I E
Editing and deleting
I C
-Custom folder................................................... 7-25
-User names...................................................... 7-23
[E-MAIL/FTP] key................................................. 1-15
Energy saving features .......................................... 1-8
Energy Star guidelines........................................... 1-8
Enlargement......................................................... 4-15
Entering characters..................................7-26 to 7-27
Erase...............................................1-4, 5-2, 5-4, 7-12
[C] key........................................................... 1-12, 7-4
[CA] key......................................................... 1-12, 7-4
Call for service ..................................................... 2-26
[CALL] key............................................................ 1-15
Calling up and using a file.................................... 7-13
8-4
INDEX
Examples of covers and inserts ............... 5-16 to 5-21
-Covers.................................................. 5-17 to 5-20
-Inserts .............................................................. 5-21
Loading paper ........................................................ 2-2
-bypass tray......................................................... 2-6
-tray 1 - tray 2...................................................... 2-2
-tray 3.................................................................. 2-3
-tray 5.................................................................. 2-5
Lower cover............................................................ 3-2
I F
Facsimile expansion kit........................................ 1-11
Fax data receival/forward..................................... 2-13
[FAX JOB] key...................................................... 1-15
Features................................................................. 1-3
[FILE FOLDER] key ............................................... 7-5
Finisher ........................................................... 1-9, 3-2
[FINISHER TRAY] key ........................................... 3-6
Front cover...................................................... 1-9, 3-2
Fusing unit..........................................1-10, 2-18, 2-19
I M
Main features ............................................... 1-3 to 1-7
Main folder ............................................................. 7-3
Main power switch.......................................1-10, 1-16
Main screen............................................................ 5-2
Manual exposure adjustment ............................... 4-14
Manual selection .................................................. 4-16
Margin Shift ..............................................1-4, 5-2, 5-3
Meaning of "R" ....................................................... 1-2
Mirror image ...........................................1-6, 5-2, 5-30
Misfeed...................... 2-18 to 2-25, 3-11 to 3-12, 3-18
Misfeed in the paper feed area ................2-21 to 2-24
Misfeed original.................................................... 2-25
Misfeed removal................................................... 2-18
-Tray 1 - tray 2................................................... 2-21
-Tray 3 - tray 4................................................... 2-22
-Automatic document feeder............................. 2-25
-Bypass tray ...................................................... 2-23
-Finisher/saddle stitch finisher........................... 3-11
-Inserter............................................................. 3-17
-Transport area, fusing area, and exit area....... 2-19
-Tray 5............................................................... 2-24
-Duplex unit....................................................... 2-20
Mode select key ................................................... 1-14
Mode select keys .......................................... 1-12, 7-4
More information on plain paper ............................ 2-9
More information on special media ........................ 2-9
Multi shot................................................1-5, 5-2, 5-23
I G
General procedure for using special functions....... 5-2
Grayed out ........................................................... 1-13
Group .......................................................1-3, 3-4, 4-9
[GROUP] key ......................................................... 3-6
I H
[HDD STATUS] key................................................ 7-5
Heavy paper.................................................... 2-8, 2-9
Highlighted ........................................................... 1-13
Hole punching ................................................. 1-7, 3-5
I I
Icon ......................................................1-13, 5-16, 7-5
[IMAGE SEND] key.............................................. 1-12
Information ........................................................... 2-18
Inserter...................................................1-7, 1-9, 3-14
Installation requirements........................................ 0-2
Interior.................................................................. 1-10
[INTERNET-FAX] key .......................................... 1-15
Interrupting a copy run .................................. 1-6, 5-33
I N
Network scanner expansion kit ............................ 1-11
Non-standard sizes .......................2-8, 2-10, 2-12, 4-5
Number of pages printed...................................... 1-17
number of pages transmitted (scanned) .............. 1-17
Numeric keys ................................................ 1-12, 7-4
I J
Job build..........................................1-5, 5-2, 5-8, 7-12
Job programs ....................................1-6, 5-31 to 5-32
-Calling up......................................................... 5-32
-Deleting............................................................ 5-32
-Storing.............................................................. 5-31
Job status screen................................................. 1-14
[JOB STATUS] key .............................................. 1-12
I O
8
Offset............................................................... 1-7, 3-4
[OFFSET] key ........................................................ 3-6
Operation panel.............................................1-9, 1-12
-Document filing function..................................... 7-4
-Inserter............................................................. 3-15
Original guides ....................................................... 4-3
Original orientation ..........................................3-5, 4-4
Original size .............................................4-2, 4-5, 4-6
Output .............................................3-4, 3-6, 4-9, 4-12
Output tray ......................................................1-9, 4-9
I K
Key operator programs ........................................ 2-13
Keyboard select ................................................... 2-15
I L
Labels..................................................................... 2-8
Landscape.............................................................. 1-2
Large capacity tray.................................1-9, 2-5, 2-24
Left cover of paper drawer ................................... 1-10
Left side cover release......................................... 1-10
List print................................................................ 2-15
8-5
INDEX
Selecting a function.............................................. 1-13
Selecting the exposure level ................................ 4-14
Selecting the exposure mode............................... 4-14
Selecting the output tray ........................................ 4-9
Sender control...................................................... 2-13
Sender control list ................................................ 2-15
Sending address list............................................. 2-15
Setting the paper size ..............................2-10 to 2-12
Setting the paper type ..............................2-10 to 2-11
Sharing................................................................... 7-3
Sort...........................................................1-3, 3-4, 4-9
[SORT] key............................................................. 3-6
Special modes (Copier operation).......................... 5-2
Special modes (Document filing function)............ 7-12
Special paper ............................................... 2-8 to 2-9
Special papers ..................................................... 4-20
Specifications............................................... 8-2 to 8-3
-Finisher/saddle stitch finisher...................3-2 to 3-3
-Inserter............................................................. 3-14
-Large capacity tray............................................. 2-5
-Punch module.................................................... 3-3
Specifications of paper trays.................................. 2-8
Standard sizes ................................................1-2, 2-9
Standard sizes in both the inch and AB systems ... 1-2
Staple cartridge ...................................................... 3-3
Staple cartridge replacement .......................3-7 to 3-8
Staple jam removal .................................... 3-9 to 3-10
Staple sort .......................................................1-7, 3-4
[STAPLE SORT] key.............................................. 3-6
[STAPLE] key....................................................... 3-15
Stapler compiler ..................................................... 3-2
Stapling positions................................................... 3-4
[START] key................................................1-12, 3-15
[STOP/DELETE] key............................................ 1-15
Storage of supplies .............................................. 2-17
I P
Pamphlet copy .........................................1-4, 5-2, 5-6
Paper curled......................................................... 2-27
Paper tray settings ...................................... 2-10, 2-15
Part names
-Exterior............................................................... 1-9
-Finisher and the saddle stitch finisher................ 3-2
-Inserter............................................................. 3-14
-Interior.............................................................. 1-10
-Operation panel ...............................1-12, 3-15, 7-4
-Trays.................................................................. 2-2
Password ............................................................... 7-8
Peripheral devices......................................... 1-9, 1-11
Photo.................................................................... 4-14
Photoconductive drum ......................................... 1-10
Placing originals..................................................... 4-3
Plain paper................................................... 2-8 to 2-9
Portrait.................................................................... 1-2
Postcards ............................................2-6 to 2-7, 4-20
Power.......................................................... 1-16, 2-26
Power switch................................................. 1-9, 1-16
Preheat mode......................................................... 1-8
Preset copy ratios ................................................ 4-16
[PRINT JOB] key.................................................. 1-15
PRINT mode indicators........................................ 1-12
Printer condition ................................................... 2-13
Printer expansion kit............................................. 1-11
Printer test page................................................... 2-15
[PRIORITY] key.................................................... 1-15
Proper storage ..................................................... 2-17
Protect.................................................................... 7-3
PS3 expansion kit ................................................ 1-11
Punch module ................................................. 1-9, 3-2
[PUNCH] key................................................. 3-6, 3-15
I Q
I T
Quick File folder ..................................................... 7-3
[QUICK FILE FOLDER] key................................... 7-5
[READ-END] key.................................................. 4-12
Tab copy ................................................1-6, 5-2, 5-26
Tabbed paper.........2-4, 2-6, 2-8 to 2-9, 2-17, 3-15, 4-20, 5-11, 5-26
Tandem copy ...........................................1-5, 5-2, 5-9
Text ...................................................................... 4-14
Text/photo ............................................................ 4-14
The machine does not operate .....................2-26, 6-3
Toner cartridge............................................1-10, 2-16
Top cover ............................................................... 3-2
Total count ........................................................... 2-15
Total number of originals........................................ 4-2
Touch panel ..................................1-12, 1-13, 7-4, 7-5
Transparency film......... 2-4, 2-8, 2-9, 2-17, 4-20, 5-22
Transparency inserts..............................1-5, 5-2, 5-22
Tray.................................................................1-9, 3-2
Tray 1 ............................................................1-9, 2-21
Tray 2 ............................................................1-9, 2-21
Tray 3 .....................................................1-9, 2-3, 2-22
Tray 4 .....................................................1-9, 2-4, 2-22
Tray 5 .....................................................1-9, 2-5, 2-24
I R
Reduction............................................................. 4-15
Reduction/Enlargement................................. 1-4, 4-15
Replacing the toner cartridges ............................. 2-16
Right side cover ................................................... 1-10
Rotation copying .................................................... 4-4
I S
Saddle stitch.................................................... 1-7, 3-5
Saddle stitch finisher....................................... 1-9, 3-2
Saddle stitch tray.................................................... 3-2
[SADDLE STITCH] key .......................................... 3-6
Saving a document image file.................... 7-6 to 7-12
-Filing ........................................................ 7-7 to 7-8
-Print jobs............................................................ 7-9
-Quick file ............................................................ 7-6
-Scan save ............................................ 7-10 to 7-11
[SCAN TO HDD] key.............................................. 7-5
[SEARCH] key........................................................ 7-5
Searching for a file ................................... 7-13 to 7-14
8-6
INDEX
Troubleshooting
-Copier operation ................................................ 6-3
-Document filing function................................... 7-28
-Finisher/saddle stitch finisher........................... 3-13
-General information ............................. 2-26 to 2-28
-Inserter............................................................. 3-18
Types and sizes of paper............................. 2-8 to 2-9
Types and sizes of paper that can be used ........... 2-8
I U
Upper cover of large capacity tray ....................... 1-10
User maintenance.................................................. 6-2
User name................................................ 7-21 to 7-23
I W
Warming up.......................................................... 2-26
I X
XY Zoom ....................................................... 1-4, 4-18
I Z
Zoom.................................................................... 4-16
8
8-7
NOTICE
BE SURE TO ASK YOUR AUTHORIZED SHARP DEALER ABOUT THE WAR-RANTY THAT
YOUR SELLING DEALER EXTENDS TO YOU. In order to assure you, the end-user, of warranty
protection, Sharp extends a limited warranty to each of its authorized dealers and, in turn, requires
each of its authorized dealers to extend its own warranty to you on terms that are no less favorable
than those given to the dealer by Sharp. You should be aware, however, that Sharp does not itself
extend any warranties, either express or implied, directly to you, the end-user and no one is
authorized to make any representations or warranties on behalf of Sharp. Specifically, SHARP
DOES NOT EXTEND TO YOU, THE END-USER, ANY EXPRESS WARRANTY OR ANY IMPLIED
WARRANTY OF MERCHANTABILITY, FITNESS FOR USE OR FITNESS FOR ANY PARTICULAR
PURPOSE IN CONNECTION WITH THE HARDWARE, SOFTWARE OR FIRMWARE EMBODIED
IN, OR USED IN CONJUNCTION WITH THIS PRODUCT. Sharp is not responsible for any
damages or loss, either direct, incidental or consequential, which you, the end-user, may experience
as a result of your purchase or use of the hardware, software or firmware embodied in or used in
conjunction with this Product. Your sole remedy, in the event that you encounter any difficulties with
this Product, is against the authorized dealer from which you purchased the Product. In the event
that this authorized dealer does not honor its warranty commitments, please contact the General
Manager, Business Products Group, Sharp Electronics Corporation, Sharp Plaza, Mahwah, NJ
07430-1163, so that Sharp can try to help assure complete satisfaction of all the warranty rights to
which you are entitled from the authorized dealer.
In the event that this authorized dealer does not honor its warranty commitments, please contact the
General Manager, Business Products Group, Sharp Electronics Corporation, Sharp Plaza,
Mahwah, NJ 07430-1163, so that Sharp can try to help assure complete satisfaction of all the
warranty rights to which you are entitled from the authorized dealer.
OPERATION MANUAL (for general information and copier operation)
SHARP ELECTRONICS CORPORATION
Sharp Plaza, Mahwah, New Jersey 07430-1163.
www.sharpusa.com
SHARP ELECTRONICS OF CANADA LTD.
335 Britannia Road East, Mississauga, Ontario, L4Z 1W9
PRINTED IN JAPAN
2004B
DSC1
CINSE2473FC52
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