BROTHER FAX T98 User Manual

USER’S GUIDE  
FAX-T98  
i
Safety precautions  
To use the fax machine safely  
Save these instructions for later reference.  
WARNING  
There are high voltage  
Do not handle the plug with wet  
hands. Doing this might cause  
an electrical shock.  
electrodes inside the fax  
machine. Before you clean the  
fax machine or clear a paper  
jam, make sure you have  
unpluggedthepower cordfrom  
the power outlet.  
Be careful not to cut yourself  
on the sharp edges of the  
metal part shown in the  
illustration.  
Sharp Edge  
After you have just used the  
machine, some internal parts  
are extremely HOT! Please  
be careful.  
ii  
 
WARNING  
Use caution when installing or modifying telephone lines. Never  
touch telephone wires or terminals that are not insulated unless  
the telephone line has been disconnected at the wall socket.  
Never install telephone wiring during a lightning storm. Never  
install a telephone wall socket in a wet location.  
Install equipment with a power cord near a socket-outlet that is  
easily accessible.  
Do not use a telephone in the vicinity of a gas leak to report a  
leak.  
Caution  
Lightning and power surges can damage this product! We  
recommend that you use a quality surge protection device on the  
AC power line and on the telephone line, or unplug the lines  
during a lightning storm.  
Do not use this product near appliances that use water, in a wet  
basement or near a swimming pool.  
Avoid using a telephone other than a cordless type during an  
electrical storm. There may be a remote risk of electric shock  
from lightning.  
iii  
Choosing a location  
Place the fax machine on a flat, stable surface that is free of vibration  
and shocks, such as a desk. Put the fax machine near a telephone  
socket and a standard, grounded power outlet. Choose a location  
where the temperature remains between 10°C and 35°C.  
Caution  
Avoid placing the fax machine in a high-traffic area.  
Do not place near heaters, air conditioners, water, chemicals, or  
refrigerators.  
Do not expose the fax machine to direct sunlight, excessive heat,  
moisture, or dust.  
Do not connect the fax machine to electrical outlets controlled by  
wall switches or automatic timers.  
Disruption of power can wipe out information in the fax machine’s  
memory.  
Do not connect the fax machine to electrical outlets on the same  
circuit as large appliances or other Equipment that might disrupt  
the power supply.  
Avoid interference sources, such as speakers or the base units  
of cordless phones.  
iv  
Quick Reference Guide  
Sending faxes  
Storing numbers  
Automatic transmission  
Storing Tel-Index Numbers for  
Index  
1
Insert the document face  
down in the ADF (up to 10  
pages).  
1
2
Press Menu/Set, 6, 1.  
Enter a number (up to 20  
digits), and then press  
Menu/Set.  
2
3
Enter the fax number you  
want to call.  
Press Start/Copy.  
3
4
5
Enter a name (up to 15  
characters) or leave it blank,  
and then press Menu/Set.  
Receiving Faxes  
Press  
or  
toselect the  
For a detailed explanation about  
receiving faxes please see  
Chapter 5 of the User’s Guide.  
type of number and press  
Menu/Set.  
Press Stop.  
Manual Reception  
1
2
Pick up the handset.  
Dialling operations  
Searching the Index  
Press Start/Copy if you  
hear fax tones (beeps).  
1
Insert the document face  
down in the ADF.  
If you set Fax Detect to ON,  
you don’t have to press  
Start/Copy. Just wait until  
the machine takes over the  
call automatically. (See Fax  
2
Press Search/Mute and  
use the dial pad to enter the  
first letter of the name you  
are looking for.  
3
4
Press  
the memory.  
or  
to search  
3
When the LCD shows  
RECEIVE, replace the  
handset.  
Press Start/Copy, when  
the LCD shows the name  
you want to call.  
v
Playing a Voice Message  
Making copies  
1
2
Press Play/Record.  
Making a single copy  
Use  
(RWD) to repeat a  
1
Insert the document face  
down in the ADF.  
message.  
Use # (FWD) to skip a  
message.  
2
Press Start/Copy twice.  
Sorting multiple copies  
3
Press Stop.  
1
Insert the document face  
down in the ADF.  
Printing a Fax Message  
1
2
Press Play/Record.  
After voice messages have  
played, press 1.  
2
3
Press Start/Copy.  
Enter the number of copies  
you want (up to 99).  
Erasing Messages  
4
5
Press Menu/Set.  
To erase voice messages  
individually  
Press  
or  
to select  
SORT, and then press  
Start/Copy.  
1
2
Press Play/Record.  
Press Erase after the two  
short beeps or while the  
message is playing.  
Message Manager  
Turning ON Message Manager  
Mode  
3
4
Press 1.  
Press Stop.  
1
Record the Outgoing  
Message (TAD MESSAGE).  
To erase messages all at once  
1
2
Press Erase.  
Press or  
ERASE ALL VOICE?,  
ERASE ALL DOC?or  
ERASE ALL MSG?, and  
then press Menu/Set.  
2
Press  
until it lights.  
to select  
Recording OGM  
1
2
Press Menu/Set, 8, 3.  
Press or to select  
TAD MESSAGE, and then  
press Menu/Set.  
Press  
3
Press 1.  
3
or  
to reach  
RECORD MSG, and then  
press Menu/Set.  
4
5
Pick up the handset to  
record a message.  
Replace the handset.  
vi  
Table of Contents  
Connecting an external telephone answering device  
Recording outgoing message (OGM)  
If you are Installing the Fax machine to Work  
vii  
Recording the Fax/Tel Outgoing Announcement  
(F/T MESSAGE).....................................................5-4  
viii  
The Caller ID Appears on the Display  
When Your Telephone Rings ........................... 5-15  
The Caller ID is Stored in Your Machine’s  
Memory ............................................................5-16  
Selecting a Caller ID from the Memory  
for Call Reply........................................................5-17  
To Activate Certain Network Services  
When Using Call Reply .................................... 5-18  
To enable the machine to work with BT Call Sign  
(Only with your external phone) .......................5-20  
Cancelling a job while scanning,  
ix  
Recording the Message Manager’s Outgoing Message  
x
Customizing the Transmission Verification (Xmit)  
Report..................................................................... 9-2  
Copy options: Single or Multiple copies, Sort/Stack,  
Reduce/Enlarge....................................................10-2  
xi  
14  
xii  
Introduction  
1
Using this Guide  
Thank you for buying a Brother fax machine. This fax machine is  
simple to use, with LCD screen instructions to guide you through  
programming it. You can make the most of the fax machine by taking  
a few minutes to read this Guide.  
Finding information  
All the chapter headings and subheadings are listed in the Table of  
Contents. You will be able to find information about a specific feature  
or operation by checking the Index at the back of this Guide.  
Symbols used in this Guide  
Throughout this Guide you’ll see special symbols alerting you to  
important warnings, notes and actions. To make things clearer and  
to help you press the correct keys, we used special fonts and added  
some of the messages that will appear in the LCD.  
Bold  
Bold typeface identifies specific keys on the fax  
machine control panel.  
Italics  
Italicized typeface emphasizes an important point  
or refers you to a related topic.  
Courier New  
Courier New typeface identifies the messages on  
the LCD of the Fax machine.  
Warnings inform you what to do to avoid possible personal  
injury or damage to the machine.  
Cautions specify procedures you must follow or avoid to  
prevent possible damage to the machine.  
Notes tell you how you should respond to a situation that may  
arise or give tips about how the current operation works with  
other features.  
Improper Setup alerts you to devices and operations that are  
not compatible with the fax machine.  
INTRODUCTION 1 - 1  
       
Part names and functions  
Front view  
3 Paper Wire  
Extension  
4 Paper Tray  
1 Telephone  
Handset  
5 Paper Guides  
2 Handset  
Curled Cord  
6 Control Panel  
7 Cover Open  
Lever  
No. Name  
Description  
1
2
Telephone Handset  
Use this to speak/listen to telephone callers.  
Handset Curled Cord  
To connect the machine and the telephone  
handset.  
3
4
5
6
Paper Wire Extension  
Paper Tray  
Supports the recording paper.  
Load paper here.  
Paper Guides  
Control Panel  
Press and slide it to fit the document width.  
Use the keys and display to control the fax  
machine.  
7
Cover Open Lever  
To open top cover, lift this.  
1 - 2 INTRODUCTION  
 
Rear view  
8 Telephone  
Line socket  
9 External Telephone  
Line socket (Not for the U.K.)  
No. Name  
Description  
8
Telephone Line socket  
Plug in the modular plug on the telephone line  
here.  
9
External Telephone Line Plug in the modular plug on the external  
socket telephone line here. (Not for the U.K.)  
INTRODUCTION 1 - 3  
FAX-T98 control panel overview  
12  
11  
10  
1
2
3
4
5
6
7
8
9
LCD (Liquid Crystal Display)  
Displays messages to help you set  
up and operate your machine.  
Digital TAD  
Lets you activate Message  
Manager. Also, notifies you that you  
have voice or fax messages in the  
memory.  
1
2
3
4
5
Stop  
Stops a fax, cancels an operation or  
exits from Menu mode.  
Play/Record  
Lets you listen to voice messages  
and print fax messages stored in  
memory. This also lets you record  
telephone calls.  
Navigation keys:  
Menu/Set  
Lets you access the menu and  
programming mode and store your  
settings in your machine.  
Erase  
6
7
Lets you delete voice messages,  
fax messages or all messages.  
Resolution  
Sets the resolution when you send a  
fax or make a copy.  
MIC (Microphone)  
Picksup your voice when you speak  
to another party using Speaker  
Phone.  
Search/Mute  
Lets you look up numbers stored in  
Tel-Index.  
Volume  
Adjust the ring or speaker volume.  
Receive Mode  
Use to select how your machine will  
handle incoming calls.  
1 - 4 INTRODUCTION  
   
Dial Pad  
8
Dials phone and fax numbers and  
can be used as a keyboard for  
entering information into your  
machine.  
# key lets you switch the dialling  
type during a telephone call from  
"PULSE" to "TONE".  
Start/Copy  
9
Starts an operation, such as  
sending a fax.  
With a document in the ADF: Makes  
a copy.  
Redial/Pause  
:
A
Re-dials the last number called.  
Also inserts a pause in autodial  
numbers.  
Speaker Phone  
Lets you speak to the person at the  
other end and dial telephone and  
fax numbers without lifting the  
handset.  
R
B
Use this key to gain access to an  
outside line and/or to recall the  
operator or transfer a call to another  
extension when it is connected to a  
PABX.  
INTRODUCTION 1 - 5  
 
16  
15  
17  
14  
18  
13  
LCD Indicators  
Ribbon  
Informs you of the status of  
remainingribbon. See Changing the  
Fax Status  
Informs you that the fax  
transmission or reception was  
unsuccessful. This sign will  
disappear when you press any key.  
C
D
F
Memory  
Informs you of the memory status.  
(Message in Memory)  
G
H
Informs you that the total number of  
fax messages (up to 99 messages)  
stored in the memory storage.  
:
Remaining memory will be  
100%-50%  
Remaining memory will be  
49%-25%  
.
:
.
(Message in Memory)  
: Remaining memory will be  
24%-5%.  
Informs you that the total number of  
voice messages (up to 99  
messages) stored in Digital TAD.  
: Remaining memory will be  
4%-0%.  
If flashes and the screen displays  
OUT OF MEMORY, you cannot start  
an activation which requires  
memory. Erase the incoming voice  
messages or fax messages stored  
in the memory in order to make  
additional memory available. See  
Fax Status  
E
Informs you that the fax  
transmission or reception was  
successful. This sign will disappear  
when you press any key.  
1 - 6 INTRODUCTION  
 
About fax machines  
Fax tones and handshake  
When someone is sending a fax, the fax machine sends fax calling  
tones (CNG tones). These are quiet, intermittent beeps every  
4-seconds. You’ll hear them after you dial and press Start/Copy  
and they will continue for about 60 seconds after dialling. During that  
time, the sending machine must begin the “handshake” with the  
receiving machine.  
Each time you use automatic procedures to send a fax, you are  
sending CNG tones over the phone line. You’ll soon learn to listen for  
these quiet beeps each time you answer a phone on your fax line, so  
you will know if you are receiving a fax message.  
The receiving fax responds with fax receiving tones, which are loud,  
chirping sounds. A receiving fax chirps for about 40 seconds over the  
phone line, and the LCD shows RECEIVE.  
If the fax machine is set to the FAX ONLYmode, it will answer every  
call automatically with fax receiving tones. If the other person hangs  
up, the fax machine will continue to send the “chirps” for about 40  
seconds, and the LCD continues to show RECEIVE. To cancel the  
receiving, press Stop.  
The fax ‘handshake’ is the time in which the sending machine’s CNG  
tones and the receiving machines “chirps” overlap. This must be for  
at least 2 to 4 seconds, so the fax machines can understand how  
each is sending and receiving the fax. The handshake cannot begin  
until the call is answered, and the CNG tones only last for about 60  
seconds after the number is dialed. So it is important for the receiving  
machine to answer the call in as few rings as possible.  
When you have an external Telephone Answering Device (TAD)  
on your fax line, your TAD will decide the number of rings before  
the call is answered.  
Pay special attention to the directions for connecting a TAD in  
INTRODUCTION 1 - 7  
   
ECM (Error Correction Mode)  
The Error Correction Mode (ECM) is a way for the fax machine to  
check a fax transmission while it is in progress. ECM transmissions  
are only possible between machines that both have this feature. If  
they do, you may send and receive fax messages that are  
continuously being checked by the machine.  
The fax machine must have enough memory for this feature to work.  
1 - 8 INTRODUCTION  
   
Connections  
Connecting an external telephone  
Your machine is equipped with a handset that you can use as a  
regular phone. However you can also connect a separate telephone  
to your machine, as shown below.  
.
Extension  
Telephone  
External  
Telephone  
Whenever this external phone (or TAD) is in use, the screen displays  
EXT. TEL IN USE, and, if the fax handset is lifted, an alarm sounds.  
To disconnect the call on the external phone and switch to the fax,  
lift the handset and press Speaker Phone.  
INTRODUCTION 1 - 9  
         
Connecting an external telephone answering  
device (TAD)  
Sequence  
You may choose to connect an answering device. However, when  
you have an external TAD on the same telephone line as the  
machine, the TAD answers all calls and the machine “listens” for fax  
calling (CNG) tones. If it hears them, the machine takes over the call  
and receives the fax. If it doesn’t hear CNG tones, the machine lets  
the TAD continue playing your outgoing message so your caller can  
leave you a voice message.  
The TAD must answer within four rings (the recommended setting is  
two rings). The machine cannot hear CNG tones until the TAD has  
answered the call, and with four rings there are only 8 to 10 seconds  
of CNG tones left for the fax “handshake”. Make sure you carefully  
follow the instructions in this guide for recording your outgoing  
message. We do not recommend using the toll saver feature on your  
external answering machine if it exceeds five rings.  
If you do not receive all your faxes, reduce the Ring Delay  
setting on your external TAD.  
1 - 10 INTRODUCTION  
       
Do not connect a TAD elsewhere on the same phone line  
(unless you have the Distinctive Ring service).  
TAD  
TAD  
Connections  
The external TAD must be connected as shown above.  
1
Set your external TAD to one or two rings. (The machine’s Ring  
Delay setting does not apply.)  
2
3
4
Record the outgoing message on your external TAD.  
Set the TAD to answer calls.  
Set the Receive Mode to TAD:MSG MGR.  
INTRODUCTION 1 - 11  
   
Recording outgoing message (OGM) on an external TAD  
Timing is important in recording this message. The message sets up  
the ways to handle both manual and automatic fax reception.  
1
Record 5 seconds of silence at the beginning of your message.  
(This allows the fax machine time to listen for the fax CNG tones  
of automatic transmissions before they stop.)  
2
3
Limit your message to 20 seconds.  
End your 20-second message by giving your Fax Receive Code  
for people sending manual faxes. For example:  
“After the beep, leave a message or send a fax by pressing  
51 and Start.”  
We recommend beginning your OGM with an initial 5-second  
silence because the fax machine cannot hear fax tones over a  
resonant or loud voice. You may try omitting this pause, but if the  
fax machine has trouble receiving, then you must re-record the  
OGM to include it.  
1 - 12 INTRODUCTION  
 
Using extension telephones (For U.K. only)  
It may be that your premises are already wired with parallel extension  
telephones, or you intend to add extension telephones to your line,  
in addition to your machine. While the simplest arrangement is  
straightforward parallel connection, there are some reasons as to  
why this arrangement will cause unsatisfactory service, the most  
obvious of which is inadvertent interruption of a facsimile  
transmission by someone picking up an extension telephone in order  
to make an outgoing call. Additionally, fax receive may not operate  
reliably in such a simple configuration.  
This machine may also be set to make a delayed transmission (i.e. a  
transmission at a pre-set time). This pre-set job may coincide with  
someone picking up an extension handset.  
Such problems can easily be eliminated however, if you arrange  
modification of your extension wiring circuit, such that extension  
devices are connected “downstream” of your machine, in a  
master/slave configuration. In such a configuration, this machine can  
always detect whether a telephone is in use, thus it will not attempt  
to seize the line during that time. This is known as “telephone  
off-hook detection.”  
INTRODUCTION 1 - 13  
   
The inadvisable configuration is shown in figure 1 below, and the  
recommended master/slave configuration is shown in figure 2.  
This new connection configuration can be arranged by contacting  
BT, Kingston upon Hull Telecommunications, your PABX maintainer  
or a qualified telephone installation company as appropriate. Simply  
explained, the extension telephone circuit should be terminated on a  
normal modular plug (BT 431A style), which in turn should be  
inserted into the modular socket of the white “T”-shaped connector  
provided as part of the line cord assembly.  
EXTENSION  
SOCKET  
EXTENSION  
SOCKET  
MASTER  
SOCKET  
INCOMING  
LINE  
FAX  
INADVISABLE CONNECTION OF EXTENSION SOCKETS  
Fig. 1.  
DISCONNECT  
EXTENSION  
SOCKET  
EXTENSION  
SOCKET  
MASTER  
SOCKET  
INCOMING  
LINE  
FAX  
FAX MACHINE MUST BE PLUGGED  
INTO MASTER SOCKET  
RECOMMENDED CONNECTION OF EXTENSION SOCKETS  
Fig. 2.  
1 - 14 INTRODUCTION  
Multi-Line Connections (PABX)  
Most offices use a central telephone system. While it is often  
relatively simple to connect the machine to a key system or a PABX  
(Private Automatic Branch Exchange), we suggest that you contact  
the company that installed your telephone system and ask them to  
connect the Fax machine for you. It is advisable to have a separate  
line for the Fax machine. You can then leave the Fax machine in FAX  
ONLY mode to receive faxes any time of day or night.  
If the Fax machine is to be connected to a multi-line system, ask your  
installer to connect the unit to the last line on the system. This  
prevents the unit from being activated each time a telephone call is  
received.  
As with all fax units, this machine must be connected to a two  
wire system. If your line has more than two wires, proper  
connection of the Fax machine cannot be made.  
If you are Installing the Fax machine to Work with a PABX  
1
It is not guaranteed that the unit will operate correctly under all  
circumstances with a PABX. Any cases of difficulty should be  
reported first to the company that handles your PABX.  
2
If all incoming calls will be answered by a switchboard operator,  
it is recommended that the Receive Mode be set to MANUAL. All  
incoming calls should initially be regarded as telephone calls.  
Custom features on your phone line  
If you have Voice Mail, Call Waiting, RingMaster, an answering  
service, an alarm system or other custom feature on one phone line  
it may create a problem with the operation of your fax machine. (See  
INTRODUCTION 1 - 15  
         
Paper  
2
About paper  
Handling and using special paper  
Store paper in its original packaging, and keep it sealed. Keep the  
paper flat and away from moisture, direct sunlight and heat.  
Paper specifications for the paper tray  
Size:  
A4  
Weight:  
Thickness:  
Capacity:  
64 to 90 g/m2  
0.08 to 0.10 mm  
up to 30 sheets  
The fax machine can only scan an image 208 mm wide,  
regardless of how wide the paper is.  
Do not use paper:  
that is extremely shiny or highly textured  
that is previously printed by a printer  
that cannot be arranged uniformly when stacked  
that is made with a short grain  
2 - 1 PAPER  
           
How to load paper  
To load paper  
1
Fan the stack of paper well to avoid paper jams and mis-feeds.  
Tap the stack of paper  
so the edges are even.  
2
Gently insert the paper.  
The side to be printed on must be face down.  
i d e  
P r i n t S  
Paper  
PAPER 2 - 2  
   
On-Screen Programming  
3
User-friendly programming  
The fax machine is designed to be easy to use with LCD on-screen  
programming using the navigation key. User-friendly programming  
helps you take full advantage of all the menu selections the fax  
machine has to offer.  
Since your programming is done on the LCD, we have created  
step-by-step on-screen instructions to help you program the fax  
machine. All you need to do is follow the instructions as they guide  
you through the menu selections and programming options.  
Menu table  
You can probably program the fax machine without the User’s Guide.  
But to help you understand the menu selections and options that are  
found in the fax machine programs, use the Menu table on page 3-4.  
You can program the fax machine by pressing Menu/Set  
followed by the menu numbers.  
For example to set RESOLUTIONto FINE:  
Press Menu/Set, 3, 4 and  
Press Menu/Set.  
or  
to select FINE.  
Memory Storage  
If there is a power failure, you will not lose your menu settings  
because they are stored permanently. Temporary settings (such as  
Contrast, Overseas Mode, and so on) will be lost. You may also have  
to reset the date and time.  
3 - 1 ON-SCREEN PROGRAMMING  
             
Navigation keys  
*Access the menu  
*Go to the next menu level  
*Accept an option  
*Scroll through the current  
menu level  
*Exit the menu  
You can access the menu mode by pressing Menu/Set.  
When you enter the menu, the LCD  
scrolls.  
ENTER NO. & SET  
Press 1 for Initial Setup menu  
OR—  
Press 2 for Setup Receive menu  
OR—  
Press 3 for Setup Send menu  
OR—  
Press 4 for Cancel Job menu  
OR—  
1.INITIAL SETUP  
2.SETUP RECEIVE  
3.SETUP SEND  
4.CANCEL JOB  
5.INTERRUPT  
Press 5 for Interrupt menu  
OR—  
Press 6 for Set Index menu  
OR—  
6.SET INDEX  
Press 7 for Print Reports menu  
7.PRINT REPORTS  
8.SETUP TAD  
OR—  
Press 8 for Setup TAD menu  
OR—  
Press 9 for Setup Melody menu  
9.SETUP MELODY  
0.MISCELLANEOUS  
OR—  
Press 0 for Miscellaneous menu  
ON-SCREEN PROGRAMMING 3 - 2  
 
You can scroll more quickly through each menu level by pressing the  
arrow keys or . You can then select an option by pressing  
Menu/Set when that option appears on the LCD.  
Then the LCD shows the next menu level.  
Press  
or  
to scroll to your next menu selection.  
Press Menu/Set.  
When you finish setting an option, the LCD shows ACCEPTED.  
Use  
to scroll backward if you passed your choices or want  
to save keystrokes.  
3 - 3 ON-SCREEN PROGRAMMING  
To access the menu, press  
Menu/Set.  
Press the Menu numbers.  
(ex. Press 1, 1 for Tone/Pulse)  
OR—  
to  
to select  
to select  
to accept  
exit  
Main Menu  
Menu Selections  
Options  
Descriptions  
Page  
1.INITIAL SETUP 1.TONE/PULSE  
TONE  
Selects the dialling mode.  
PULSE  
2.DATE/TIME  
Enter date and time for  
LCD display and to print on  
transmissions.  
3.STATION ID  
Program the name, fax  
number and telephone  
number to appear on each  
transmitted page.  
4.BEEPER  
OFF  
LOW  
Adjust the volume level of  
the beeps when you press  
a key, an error occurs or a  
document is sent or  
received.  
HIGH  
5.PBX  
ON  
Turn on this function if the  
machine is connected to  
PABX (Private Automatic  
Branch Exchange.)  
OFF  
6.CLOCK CHANGE  
SUMMER  
WINTER  
Adjusts the fax machine’s  
clock by one hour for  
summer/winter time.  
2.SETUP RECEIVE 1.RING DELAY  
RING DELAY  
TOLL SAVER  
Sets the number of rings  
before your machine  
answers in FAX/TEL, FAX  
ONLY or TAD (Message  
Manager) mode.  
You can set Toll Saver  
feature.  
2.F/T RING TIME 70  
Sets the time for “FAX/TEL  
pseudo-ring” in FAX/TEL  
(F/T) Mode.  
40  
30  
20  
3.FAX DETECT  
ON  
Receive fax messages  
without pressing the  
Start/Copy key.  
SEMI  
OFF  
The factory setting (option) is shown in bold.  
ON-SCREEN PROGRAMMING 3 - 4  
   
To access the menu, press  
Menu/Set.  
Press the Menu numbers.  
(ex. Press 1, 1 for Tone/Pulse)  
OR—  
to  
to select  
to select  
to accept  
exit  
Main Menu  
Menu Selections  
Options  
Descriptions  
Page  
2.SETUP RECEIVE 4.REMOTE CODE  
(Continued)  
ON  
Enter code to activate or  
deactivate machine from a  
remote location or to  
transfer voice call from  
cordless phone to your  
machine.  
(
51, #51, 81)  
OFF  
5.REDUCTION  
AUTO  
100%  
93%  
Reduces size of image.  
87%  
75%  
6.MEM.RECEIVE  
ON  
Automatically stores any  
incoming faxes in its  
memory if it runs out of  
paper.  
OFF  
7.POLLING RX  
STANDARD  
SECURE  
TIMER  
Sets up your machine to  
poll another fax machine.  
3.SETUP SEND  
1.COVERPG SETUP NEXT FAX ONLY  
Automatically sends a  
programmable cover page  
or prints a sample  
coverpage.  
ON  
OFF  
PRINT SAMPLE  
2.COVERPAGE  
NOTE  
Program a customized  
message for fax cover  
page.  
3.CONTRAST  
AUTO  
LIGHT  
DARK  
Change the lightness or  
darkness of a fax you are  
sending.  
4.RESOLUTION  
STANDARD  
FINE  
Allows you to change  
resolutions page by page.  
S.FINE  
PHOTO  
5.OVERSEAS MODE ON  
OFF  
Special setting for  
international  
transmissions.  
6.CALL RESERVE  
ON  
You can send a fax, then  
speak or print a sample call  
back message.  
OFF  
PRINT SAMPLE  
The factory setting (option) is shown in bold.  
3 - 5 ON-SCREEN PROGRAMMING  
To access the menu, press  
Menu/Set.  
Press the Menu numbers.  
(ex. Press 1, 1 for Tone/Pulse)  
OR—  
to  
to select  
to select  
to accept  
exit  
Main Menu  
Menu Selections  
Options  
Descriptions  
Page  
3.SETUP SEND  
(Continued)  
7.DELAYED FAX  
Set your machine to send  
your documents later.  
8.POLLED TX  
STANDARD  
SECURE  
Set up your machine with a  
document to be retrieved  
by another fax machine.  
9.MEMORY TX  
NEXT FAX ONLY  
You can send faxes from  
memory  
.
ON  
OFF  
4.CANCEL JOB  
Cancel a delayed fax or  
polling job.  
5.INTERRUPT  
Send a fax now, even if  
you have your machine set  
to send a fax later, or if you  
have it set for Polling.  
6.SET INDEX  
1.SET TEL. INDEX  
You can store  
names/numbers for up to  
100 locations.  
2.CHANGE INDEX  
3.SETUP GROUPS  
4.CHANGE GROUP  
Change names/numbers  
of Tel Index.  
Set up a Group number for  
broadcasting.  
Change a Group number.  
7.PRINT REPORTS 1.HELP LIST  
Print lists and reports of  
activity.  
2.XMIT REPORT  
ON  
OFF  
3.FAX JOURNAL  
PRINT JOURNAL  
JOURNAL PERIOD  
4.TEL.INDEX  
5.USER SETTINGS  
6.MEMORY STATUS  
The factory setting (option) is shown in bold.  
ON-SCREEN PROGRAMMING 3 - 6  
To access the menu, press  
Menu/Set.  
Press the Menu numbers.  
(ex. Press 1, 1 for Tone/Pulse)  
OR—  
to  
to select  
to select  
to accept  
exit  
Main Menu  
Menu Selections  
Options  
Descriptions  
Page  
8.SETUP TAD  
1.MESSAGE STORE DOC:ON  
DOC:OFF  
Select if memory will store  
fax, voice or both.  
VOICE:ON  
VOICE:EXT  
VOICE:OFF  
2.BACKUP PRINT  
ON  
Automatically prints a copy  
of faxes received into  
memory.  
OFF  
3.OGM  
TAD MESSAGE  
F/T MESSAGE  
PAGING MSG.  
Select/Record outgoing  
message.  
4.ICM MAX.TIME  
35-60 seconds  
Select maximum length of  
incoming messages.  
(20-60 seconds  
for Ireland)  
5.ICM  
REC.MONITR  
ON  
Select ONor OFFfor voice  
messages as they come  
in.  
OFF  
6.FAX  
FWD/PAGING  
OFF  
Set fax machine to forward  
fax/message—OR—to call  
your pager.  
FAX FORWARD  
PAGING  
7.REMOTE ACCESS ---  
Set code for retrieving  
messages.  
The factory setting (option) is shown in bold.  
3 - 7 ON-SCREEN PROGRAMMING  
To access the menu, press  
Menu/Set.  
Press the Menu numbers.  
(ex. Press 1, 1 for Tone/Pulse)  
OR—  
to  
to select  
to select  
to accept  
exit  
Main Menu  
Menu Selections  
Options  
Descriptions  
Page  
9.SETUP MELODY  
1.RING PATTERN  
SIGNAL  
Selects ring pattern.  
MELODY1  
MELODY2  
MELODY3  
MELODY4  
2.MUSIC ON HOLD OFF  
MELODY1  
Selects the music type or  
sets to off the music on  
hold.  
MELODY2  
MELODY3  
MELODY4  
0.MISCELLANEOUS  
1.CALLER ID  
(U.K. Only)  
ON  
OFF  
View and dial back, or print  
a list of the last 30 Caller  
IDs stored in memory.  
DISPLAY ID  
PRINT REPORT  
2.BT CALL SIGN  
ON  
Use with BT Call Sign.  
(U.K. Only)  
OFF  
The factory setting (option) is shown in bold.  
ON-SCREEN PROGRAMMING 3 - 8  
 
Initial Setup  
4
Getting started  
Setting Tone or Pulse dialling mode  
Your machine comes set for Tone dialling service (multi-frequency).  
If you have Pulse dialling service (rotary), you need to change the  
dialling mode.  
1
2
Press Menu/Set, 1, 1.  
1.TONE/PULSE  
Press  
or  
to select PULSE(or  
TONE).  
Press Menu/Set.  
3
Press Stop.  
Setting the Date and Time  
The fax machine displays the date and time, and if you set up the Station  
ID it prints on every fax you send. If there is a power failure, you may  
have to reset the date and time. All other settings will not be affected.  
1
2
Press Menu/Set, 1, 2.  
Enter the last two digits of the year.  
Press Menu/Set.  
2.DATE/TIME  
3
4
5
6
Enter two digits for the month.  
Press Menu/Set.  
(For example, enter 09 for September, or 10 for October.)  
Enter two digits for the day.  
Press Menu/Set.  
(For example, enter 06.)  
Enter the time in 24-Hour format.  
Press Menu/Set.  
(For example, enter 15:25 for 3:25 P.M.)  
Press Stop.  
The LCD now shows the date and time you set whenever the fax  
machine is in Standby mode.  
4 - 1 INITIAL SETUP  
             
Setting the Station ID  
You should store your name or company name and fax number to be  
printed on all fax pages that you send.  
It is important that you enter the fax and telephone numbers in the  
internationally standardised format, i.e. in accordance with the  
following strict sequence:  
The “+” (plus) character (by pressing  
key)  
Your Country Code (e.g. “44” for the United Kingdom, “41” for  
Switzerland)  
Your local area code minus any leading “0” (“9” in Spain)  
A space  
Your number on the local exchange, using spaces to aid  
readability as appropriate.  
As an example, if the machine is installed in the United Kingdom and  
the same line is to be used for both fax and voice calls, and your  
national telephone number is 0161-444 5555, then you must set the  
fax and telephone number parts of your station ID as: +44 161444  
51555P. ress Menu/Set, 1, 3.  
3.STATION ID  
2
Enter your fax number (up to 20  
digits).  
Press Menu/Set.  
You cannot enter a hyphen.  
3
Enter your telephone number (up to 20 digits).  
Press Menu/Set.  
(If your telephone number and fax number are the same, enter  
the same number again).  
The telephone number will appear on cover pages you send.  
INITIAL SETUP 4 - 2  
     
4
5
Use the dial pad to enter your name (up to 20 characters).  
Press Menu/Set.  
(See Entering text below.)  
Press Stop.  
The LCD will show the date and time.  
If the Station ID has already been programmed, the LCD will ask  
you to press 1 to make a change or 2 to exit without changing.  
Entering text  
When you are setting certain functions, such as the Station ID, you  
may need to type text into the fax machine. Most number keys have  
three or four letters printed below them. The keys for 0, # and  
not have printed letters because they are used for special  
characters.  
do  
By pressing the appropriate number key repeatedly, you can access  
the character you want.  
Press Key  
one time  
two times  
three times  
four times  
2
3
4
5
6
7
8
9
A
D
G
J
B
E
H
K
N
Q
U
X
C
F
I
2
3
4
5
6
S
8
Z
L
M
P
T
O
R
V
Y
W
Inserting spaces  
To enter a space, press  
twice.  
4 - 3 INITIAL SETUP  
       
Making corrections  
If you entered a letter incorrectly and want to change it, press  
to  
move the cursor after the last correct letter. Then press Stop. All the  
letters above and to the right of the cursor will be deleted. Re-enter  
the correct characters. You can also back up and type over incorrect  
letters.  
Repeating letters  
If you need to enter a character that is on the same key as the  
previous character, press  
Special characters and symbols  
or  
the special character or symbol you want. Then press Menu/Set to  
select it.  
to move the cursor to the right.  
Press , # or 0, and then press  
to move the cursor under  
Press  
for  
for  
for  
(space) ! " # $ % & ’ ( )  
: ; < = > ? @ [ ] ^ _  
Ä Ë Ö Ü À Ç È É 0  
+ , - . /  
Press #  
Press 0  
INITIAL SETUP 4 - 4  
       
Setting the Beeper Volume  
You can change the beeper volume. The default (original) setting is  
LOW. When the beeper is on, the fax machine beeps every time you  
press a key or make a mistake and when a fax is being sent or  
received.  
1
Press Menu/Set, 1, 4.  
(LOW, HIGHor OFF)  
4.BEEPER  
2
3
Press  
option.  
or  
to select your  
When the LCD shows the option you want.  
Press Menu/Set.  
4
Press Stop.  
Setting the Speaker Volume  
You can adjust the speaker volume. Press Speaker Phone before  
you can adjust the volume. Press  
then press  
or  
to adjust  
the volume level. The display shows the setting you are choosing.  
Each key press change the volume to the next setting. The new  
setting will remain until you change it again.  
You can adjust the speaker volume while you are listening to  
your OGM (Outgoing Message) and ICMs (incoming messages).  
If you turn Incoming Recording Monitor to OFF  
the Speaker for screening calls will be disabled and you won’t  
hear callers leaving messages. The volume for other operations  
(
Menu/Set  
,
8
,
5),  
can still be controlled using  
.
Setting the Ring Volume  
You can adjust the ring volume when your machine is idle. You can  
select a ring volume level or press until the ring is off.  
Press  
then press  
or  
to adjust the volume level. With each  
key press, your machine rings so you can hear the current setting  
and the screen displays the setting you are choosing. Each key press  
changes the volume to the next setting. The new setting will remain  
until you change it again.  
4 - 5 INITIAL SETUP  
           
PABX and TRANSFER  
The machine is initially set to be connected with PSTN (Public  
Switched Telephone Network) lines. However, many offices use a  
central telephone system or Private Automatic Branch Exchange  
(PABX). Your fax can be connected to most types of PABX. The  
recall facility on the machine supports timed break recall only (TBR),  
PABXs normally can work with this for gaining access to an outside  
line, or for transferring a call to another extension: The feature works  
when the R key is pressed.  
Setting PABX  
If your machine is connected to a PABX system, set PBX:ON. If not,  
set OFF.  
1
2
Press Menu/Set, 1, 5.  
5.PBX  
Press  
or  
to select ON(or  
OFF).  
3
4
Press Menu/Set.  
Press Stop.  
You can program an R keypress as part of a number stored in  
a Tel-Index location. When programming the Tel-Index number  
(Function menu 6-1) press R first (the screen displays “!”), then  
enter the telephone number. If you do this, you do not need to  
press R each time before you dial using a Tel-Index location.  
However, if PABX is set to OFF, you can’t use the Tel-Index  
location that an R keypress is programmed into.  
INITIAL SETUP 4 - 6  
       
Setting the Clock Change  
You can easily let the machine's clock gain or lose one hour by using  
this feature.  
1
2
Press Menu/Set, 1, 6.  
Press or to select TO  
SUMMER TIME ?or TO WINTER  
6.CLOCK CHANGE  
TIME ?.  
3
4
Press Menu/Set.  
Press 1 to change to Winter Time or Summer Time.  
OR—  
Press 2 to exit without changing.  
4 - 7 INITIAL SETUP  
   
Melody Settings  
Setting the Ring Pattern  
You can select a ring pattern from signal (regular ring pattern) or 4  
types of melody.  
The default setting is SIGNAL.  
1
2
Press Menu/Set, 9, 1.  
1.RING PATTERN  
Press or to select SIGNAL,  
MELODY1, MELODY2, MELODY3or  
MELODY4and press Menu/Set.  
3
Press Stop.  
Even if you select a melody for rings, F/T pseudo-ring cannot be  
changed to the melody.  
Setting the Music on Hold  
You can select the music on hold. You can also set the music to OFF.  
1
2
Press Menu/Set, 9, 2.  
Press or to select MELODY1, MELODY2, MELODY3,  
MELODY4or OFF.  
Press Menu/Set.  
3
Press Stop.  
INITIAL SETUP 4 - 8  
               
Setup Receive  
5
Basic receiving operations  
Choosing the Receive Mode  
There are four different Receive Modes for the fax machine. You can  
choose the mode that best suits your needs.  
LCD  
How it works  
When to use it  
FAX ONLY  
The fax machine  
For dedicated fax lines.  
automatically answers  
every call as a fax.  
(automatic receive)  
FAX/TEL*  
(fax and telephone)  
The fax machine controls Use this mode if you expect to receive lots of fax  
the line and  
messages and few telephone calls. You cannot  
have an answering machine on the same line, even  
if it is on a separate wall socket on the same line.  
automatically answers  
every call. If the call is a  
fax it will receive the fax. You cannot use the telephone company’s Voice  
If the call is not a fax it will Mail in this mode.  
ring (pseudo/double ring)  
for you to pick up the call.  
MANUAL  
You control the phone  
line and must answer  
every call yourself.  
Use this mode when you are using a computer  
modem on the same line or if you don’t receive  
many fax messages or with Distinctive Ring.  
If you hear fax tones, wait until the machine takes  
over the call, then hang up. (See Fax Detect on  
(manual receive)  
TAD:MSG MGR  
The fax machine  
automatically answers  
every call. The  
Use this mode to record voice or fax messages into  
the machine’s memory. (See Message Manager on  
messages are stored in  
order on a first come first  
served basis.  
* In FAX/TELmode you must set the Ring Delay and F/T Ring Time.  
If you have extension phones on the line, keep the Ring Delay set to  
4 rings.  
5 - 1 SETUP RECEIVE  
           
MNL: MANUAL  
FAX: FAX ONLY  
F/T: FAX/TEL  
TAD: MSG MGR  
12/11 10:38 TAD  
Current  
Answer Mode  
12/11 10:38 TAD  
To select or change your Receive Mode  
1
Press Receive Mode.  
The screen displays your current  
selection. The options are:  
FAX ONLY  
FAX/TEL  
MANUAL  
2
Continue to press Receive Mode until your new selection  
appears. After 2 seconds, the screen returns to the date and  
time display, along with your new Mode setting.  
To switch TAD Mode ONor OFF  
press (Digital TAD button). This  
overrides the setting chosen with the  
Mode key, so the display shows:  
TAD:MSG MGR  
SETUP RECEIVE 5 - 2  
   
Setting the Ring Delay  
The Ring Delay sets the number of times the fax machine rings  
before it answers in FAX ONLY, FAX/TELor TADmode.  
1
2
Press Menu/Set, 2, 1.  
1.RING DELAY  
Press  
or  
to select RING  
DELAY.  
Press Menu/Set.  
3
Press Stop.  
When Toll Saver is ON, it overrides your Ring Delay setting. Toll  
Saver must be off for the machine to operate using your Ring  
Setting the F/T Ring Time (FAX/TEL mode only)  
If you set the Receive Mode to FAX/TEL, you’ll need to decide how  
long the fax machine will signal you with its special pseudo/double-ring  
when you have a voice call. (If it’s a fax call, the fax machine prints the  
fax.) This ringing happens after the initial ringing from the phone  
company. Only the fax machine rings (for 20, 30, 40 or 70 seconds)  
and no other phones on the same line will ring with the special  
pseudo/double-ring. However, you can answer the call on any  
extension phone (in a separate wall socket) on the same line as the  
1
2
Press Menu/Set, 2, 2.  
Press or to select how long  
the fax machine will ring to alert you  
that you have a voice call.  
2.F/T RING TIME  
Press Menu/Set.  
3
Press Stop.  
Even if the caller hangs up during the pseudo/double-ringing,  
the fax machine will continue to ring for the set time.  
5 - 3 SETUP RECEIVE  
             
Recording the Fax/Tel Outgoing Announcement  
(F/T MESSAGE)  
This is the announcement played by your machine (not an external  
TAD) when someone calls and your machine is set to F/T mode.  
Although callers hear your announcement, they cannot leave a  
message.  
1
2
3
Press Menu/Set, 8, 3.  
Press  
or  
to select F/T MESSAGE, and press Menu/Set.  
Press  
or  
to select RECORD MSGand press Menu/Set,  
then pick up the handset to record a message (up to 20  
seconds).  
4
5
Replace the handset. Your announcement is played.  
Press Stop to exit.  
It is not necessary to have an outgoing message. The F/T mode  
will work fine without one. It is only to help the caller understand  
the status of your machine.  
For example, you can leave a message that says:  
“Hello, please wait, we are trying to connect you. If you wish to send  
a fax, please wait until you hear a fax tone and press the Start key,  
or, press  
5 1 (your three-digit Fax Receive Code) and press the  
for directions on how to erase the announcement.  
SETUP RECEIVE 5 - 4  
     
Fax Detect  
When you use this feature, you don’t have to press Start/Copy or  
the Fax Receive Code  
5 1 when you answer a fax call. Selecting  
ONallows the fax machine to receive fax calls automatically, even if  
you lift the handset of an extension or external phone. When you see  
RECEIVEon the LCD or when you hear “chirps” through the handset  
of an extension phone connected to another wall socket, just replace  
the handset and the fax machine will do the rest. SEMIlets the  
machine receive the call only if you’ve answered it at the fax  
machine. Selecting OFFmeans you’ll have to activate the fax  
machine yourself by lifting the handset of the machine or an external  
phone, and then press Start/Copy on the fax machine—OR—by  
pressing  
5 1 if you are not at the fax machine. (See Operation  
If this feature is set to ON, but the fax machine doesn’t connect  
a fax call when you lift a phone handset, press the Fax Receive  
code  
5 1.  
At the fax machine lift the handset, and then press Start/Copy.  
1
2
Press Menu/Set, 2, 3.  
3.FAX DETECT  
Use  
or  
to select ON, SEMIor  
OFF.  
Press Menu/Set.  
3
Press Stop.  
5 - 5 SETUP RECEIVE  
     
Printing a reduced incoming fax  
If you choose AUTO, the fax machine automatically reduces an  
incoming fax to fit on one page of A4, regardless of the paper size of  
the document.  
1
2
Press Menu/Set, 2, 5.  
Use or to select the reduction  
ratio you want–AUTO, 100%, 93%,  
5.REDUCTION  
87%, or 75%. Choose 100%if you don’t want a reduction.  
Press Menu/Set.  
3
Press Stop.  
If you receive faxes that are split onto two pages, turn on this  
setting.  
When you use Auto Reduction to reduce incoming  
documents to fit on one page of recording paper, you can do  
so only as long as the original document is not longer than  
35 cm. If the original is longer than 35 cm, the data will not  
be reduced and will carry over to print on a second page.  
When you use Auto Reduction and you receive an incoming  
document that is smaller than your recording paper, no  
reduction will take place, and you will get the same size  
recorded as the original.  
SETUP RECEIVE 5 - 6  
     
Reception into memory  
As soon as the paper tray becomes empty during fax reception, the  
screen will display CHECK PAPER; please put some paper in the  
paper tray. (See Quick Setup Guide.)  
If the Memory Receive is set to ON  
If sufficient memory is available, the current fax reception will  
continue and remaining pages will be stored in memory. Subsequent  
incoming faxes will also be stored into memory until the memory  
becomes full, following which no further incoming fax calls will be  
answered automatically. To print all the faxes stored in memory,  
insert paper into the paper tray.  
If the Memory Receive is set to OFF  
If sufficient memory is available, the current fax reception will  
continue and remaining pages will be stored in memory, subject to  
available memory. Subsequent incoming faxes will not be answered  
automatically until fresh paper is put in the paper tray.  
1
2
Press Menu/Set, 2, 6.  
Use or to select ON(or OFF).  
6.MEM.RECEIVE  
Press Menu/Set.  
3
Press Stop.  
Receiving a fax at the end of a conversation  
At the end of a conversation you can ask the other party to fax you  
information before you both hang up.  
1
Ask the other party to place the document in their machine and  
to press the start key. Tell the other party to wait until the fax  
machine sends receiving tones (chirps) before hanging up.  
2
When you hear the other machine’s CNG tones (beeps), press  
Start/Copy.  
The LCD shows:  
RECEIVE  
3
Replace the handset.  
5 - 7 SETUP RECEIVE  
       
Advanced receiving operations  
Operation from extension telephones  
If you answer a fax call on an extension telephone, or an external  
telephone into the correct socket (See Connections on page 1-9.),  
you can make the fax machine take the call by using the Fax Receive  
Code. When you press the Fax Receive Code  
machine starts to receive a fax.  
5 1, the fax  
If the fax machine answers a voice call and pseudo/double-rings for  
you to take over, use the Telephone Answer Code # 5 1 to take the  
call at an extension phone. (See Setting the F/T Ring Time (FAX/TEL  
If you answer a call and no one is on the line, you should assume that  
you’re receiving a manual fax.  
At an extension phone (on a separate telephone wall socket,  
press  
up.  
5 1, wait for fax-receiving tones (chirps), and then hang  
At an external phone (connected to the correct socket), press  
5 1 and wait for the phone to be disconnected before you  
hang up (the LCD shows RECEIVE).  
Your caller will have to press Start to send the fax.  
For FAX/TEL mode only  
When the fax machine is in FAX/TEL mode, it will use the F/T Ring  
Time (pseudo/double-ringing) to alert you to pick up a voice call.  
If you’re at an extension or external phone, you’ll need to lift the  
handset during the F/T Ring Time and then press # 5 1 between the  
double rings. If no one is on the line, or if someone wants to send you  
a fax, send the call back to the fax machine by pressing  
5 1.  
SETUP RECEIVE 5 - 8  
             
Remote Call Transfer  
In order to set the Fax Receive, you should first set Menu/Set, 2, 4  
5-10.)  
This function works when you receive the incoming Voice call at the  
remote DECT cordless phone externally connected to the fax  
can transfer voice call to the fax machine. But you cannot transfer the  
incoming voice call from the fax machine to the DECT cordless  
phone.  
To transfer a telephone call to the fax machine  
When you pick up the voice call at the remote DECT cordless phone  
and would like to transfer it to the fax machine,  
1
2
Press DECT Activation Code  
8 1 at remote cordless phone.  
The fax machine rings (pseudo-ring same as current F/T ring)  
and the display shows “PICK UP PHONE”.  
3
Pick up the handset.  
OR—  
Just press Speaker Phone at the fax machine in order to  
transfer the voice call to the fax machine.  
Don’t hang up the call from the cordless phone until the voice  
call has been transferred to the fax machine. You will know  
when this is because you will no longer be able to hear or talk to  
the caller via the cordless phone. If you do not wait until this  
point before hanging up from the cordless phone, the call will be  
lost.  
If nobody answers at the fax machine, pseudo-ringing stops after 30  
seconds. In that case, it may still be possible to speak with the caller  
from the cordless phone. Speech between the fax machine and the  
cordless phone (= intercom) is not possible.  
5 - 9 SETUP RECEIVE  
   
Changing Remote Codes  
Remote Codes might not work with some telephone systems. The  
preset Fax Receive Code is  
Code is # 5 1. The preset DECT Activation Code is  
5 1. The preset Telephone Answer  
8 1.  
If you are always disconnected when accessing your external  
TAD remotely, try changing the Fax Receive Code from  
to # # # and the Telephone Answer Code from # 5 1 to 1 1 1.  
You cannot use the same number for the Fax Receive Code and  
the Telephone Answer Code.  
5 1  
To change Remote Codes  
1
2
Press Menu/Set, 2, 4.  
Press or  
the screen displays the setting you want.  
to select ON(or OFF), and press Menu/Set when  
3
4
5
6
If you want to, enter a new Fax Receive Code, then press  
Menu/Set.  
If you want to, enter a new Telephone Answer Code, then press  
Menu/Set.  
If you want to, enter a new DECT Activation Code, then press  
Menu/Set.  
Press Stop to exit.  
SETUP RECEIVE 5 - 10  
         
Polling  
Polling is the process of retrieving faxes from another fax machine.  
You can use the fax machine to ‘poll’ other machines, or you can  
have someone poll the fax machine.  
Everyone who is involved in Polling needs to set up their fax  
machines for Polling. When someone polls the fax machine to  
receive a fax, they pay for the call. If you poll someone’s fax machine  
to receive a fax, you pay for the call.  
Some fax machines do not respond to the Polling feature.  
Secure Polling  
Secure Polling is a way to keep your documents and others from  
falling into the wrong hands while the machine is set up for polling.  
You can use Secure Polling only with another Brother fax machine.  
Anyone who polls to receive a fax must enter the polling secure code.  
Setting up Polling Receive  
Polling Receive is when you call another fax machine to receive a fax  
from it.  
1
2
Press Menu/Set, 2, 7.  
Press or to select  
STANDARD.  
Press Menu/Set.  
Enter the fax number you are polling. Press Start/Copy.  
7.POLLING RX  
3
5 - 11 SETUP RECEIVE  
           
Setup for Polling Receive with Secure Code  
You need to make sure you are using the same secure code as the  
other party.  
1
2
Press Menu/Set, 2, 7.  
Press or to select SECURE.  
Press Menu/Set.  
3
Enter a four-digit secure code.  
This is the same as the security code of the fax machine you are  
polling.  
4
5
6
Press Menu/Set.  
Enter the fax number you are polling.  
Press Start/Copy.  
Setup Delayed Polling Receive  
You can set the machine to begin Polling Receive at a later time.  
1
2
Press Menu/Set, 2, 7.  
Press or to select TIMER.  
Press Menu/Set.  
3
4
The screen prompts you to enter the time you want to begin  
polling.  
Enter the time (in 24-hour format) you want to begin polling.  
For example, enter 21:45 for 9:45 PM.  
Press Menu/Set.  
The screen prompts you to enter the fax number you are polling  
and then to press Start/Copy.  
5
6
The machine makes the polling call at the time you entered.  
You can set up only one Delayed Polling.  
SETUP RECEIVE 5 - 12  
   
Sequential Polling  
Your machine can request documents from several fax units in a  
single operation. You just specify several destinations in Step 4.  
Afterward, a Sequential Polling Report will be printed.  
1
Press Menu/Set, 2, 7. The screen  
displays.  
POLLING:STANDARD  
SELECT & SET  
2
Press  
or  
to choose  
STANDARD, SECUREor TIMER, and press Menu/Set when the  
screen displays the setting you want.  
3
4
If you selected STANDARD, go to step 4.  
If you selected SECURE, enter a four-digit number and press  
Menu/Set, and then go to step 4.  
If you selected TIMER, enter the time (in 24-hour format) you  
want to begin polling and press Menu/Set, and then go to  
step 4.  
Press Search/Mute. Then, select the destination by pressing  
or  
and press Menu/Set.  
5
6
Repeat Step 4 to enter the next number.  
Press Start/Copy.  
Your machine polls each number in turn for a document.  
5 - 13 SETUP RECEIVE  
   
Telephone Services  
Your FAX supports the Caller ID and BT Call Sign (For U.K. Only)  
telephone services offered by some telephone companies.  
Caller ID (Caller IDentification) (U.K. Only)  
Caller ID is a telephone service that allows the subscriber to see a  
display of the caller’s phone number as the telephone rings. It is a  
fast way to screen your calls. You can respond quickly to calls you  
missed, because Caller IDs are received and stored in your  
machine’s memory. In addition to the standard Caller ID features,  
you can select a Caller ID and have your machine dial the number  
for you.  
To get the Caller ID Service: apply for the Caller ID service  
at your local telephone company, if available.  
To PABX Users:  
Calling line identification signals are not generally delivered  
to your Brother fax machine if it is connected behind a  
private automatic branch exchange (PABX) system or other  
call routing device.  
Advantages of Caller ID  
For Business  
All businesses profit from a quicker response to customer calls.  
At Home  
Residential customers can protect themselves from unwanted calls  
by seeing the callers name or number before they answer.  
SETUP RECEIVE 5 - 14  
           
Set the Caller ID to ON  
If you have BT Caller ID on your line, then this function should be set  
to ONto display the caller’s phone number on the fax LCD as the  
telephone rings.  
1
2
Press Menu/Set, 0, 1.  
1.CALLER ID  
Press  
or  
to choose ON(or  
OFF).  
Press Menu/Set.  
3
Press Stop.  
How Does the Caller ID Work?  
The Caller ID Appears on the Display When Your  
Telephone Rings  
As your telephone rings, the screen displays the caller’s phone  
number. If the callers name is stored in your machine as a Speed  
Dial, or One Touch dial, the callers name will be displayed. Once you  
pick up the handset, the caller’s ID disappears. TELEPHONE/FAXwill  
appear on the display.  
If # UNAVAILABLEappears on the display, it means that the  
call came from outside your caller ID service area. *  
If # WITHHELDappears on the display, it means the caller  
intentionally blocked the transmission of his/her ID. *  
If no caller ID was transmitted to your fax machine, PICK UP  
PHONEwill remain on the display.  
* Depends on network Function.  
5 - 15 SETUP RECEIVE  
       
The Caller ID is Stored in Your Machine’s Memory  
The machine can store a maximum of the last 30 incoming caller IDs  
in the memory, along with the time and date of reception. The 31st  
call will cause the oldest ID to be erased.  
The Caller ID information stored in the memory can be used for the  
following.  
Selecting a Caller ID from the Memory for Call Reply.  
You can scroll through the Caller IDs on the display and select  
one for your machine to dial. (See Selecting a Caller ID from the  
Printing the Caller ID List.  
You can review calls you received by checking the Caller IDs in  
memory. This report will list the Date, Time, Phone Number  
(Caller ID), and type of call (Comment).  
Please set up the number of rings to more than 02 in the Ring  
the Caller ID. If you set up the number of rings to 01, you cannot  
receive the Caller ID.  
SETUP RECEIVE 5 - 16  
 
Selecting a Caller ID from the Memory for Call  
Reply  
You can display the caller IDs that are stored in the memory and  
select the caller you want your machine to dial. Call Reply is a  
convenient feature whereby your Brother fax can dial back a  
voice/fax call “on-hook” to the opposite party associated with a Caller  
ID number which has been captured into memory. This saves you  
from having to copy and dial back to that number manually.  
1
2
Press Menu/Set, 0, 1.  
Press or to select DISPLAY  
ID, and press Menu/Set.  
The caller ID of the last call will  
DISPLAY ID  
appear on the display. If no ID is stored, the beeper will sound  
and NO CALLER IDwill appear on the display.  
3
4
Press  
or  
to scroll through the Caller IDs in the memory,  
and press Menu/Set to automatically dial the Caller ID number.  
Wait until the screen prompts you to press the Start/Copy key.  
Press Start/Copy.  
OR—  
DIALING  
TELEPHONE  
If you wish to send a fax, insert a  
document into the ADF. Then press  
Start/Copy.  
To cancel the Call Reply (for example, when you selected the Wrong  
Caller ID), simply press Stop and begin again; the Caller ID will not  
be lost.  
5 - 17 SETUP RECEIVE  
 
To Activate Certain Network Services When Using Call  
Reply  
You may wish (in order to activate certain network services), to  
insert a special prefix to be dialled in front of the Caller ID  
number when using the Call Reply feature. For example,  
You can withhold your outgoing Caller ID.  
The required prefix, typically three to six digits (including # and  
symbols) in length, may be inserted after displaying the desired  
Caller ID in step 3 on the previous page. (You can enter the prefix up  
to 20 digits on the machine.) The complete number string including  
the prefix will then be dialled by pressing Start/Copy.  
Select the desired Caller ID, wait 2  
seconds until you see the date and time  
the caller ID was received.  
25)09/11 15:25  
DIAL:PRESS START  
Enter the prefix by using number keys up  
to 20 digits.  
The display will be cleared when you press any of the number  
keys.  
To cancel the prefix (such as when you entered the wrong  
number), simply press Stop.  
The display will return to the desired Caller ID you selected.  
If you press Stop again, the machine will return to the current  
date and time display. You are no longer in the call reply mode.  
Any problems or queries in using network services should be  
raised in the first instance with your network operator(s).  
With Call Reply, automatic redial does not function in cases  
where the called party is busy or doesn’t answer.  
SETUP RECEIVE 5 - 18  
 
Call Reply to DDI numbers via Caller ID  
Calls derived from a caller ID number to destinations connected to a  
“Direct Dial Inward (DDI)” private exchange system may fail to  
connect, or may be answered in the first instance by the called  
premises main switchboard rather than by the intended extension.  
Brother is not liable for any call charges thus incurred.  
Clearing the Caller ID Stored in Memory  
For the effective use of the memory, it is recommended that you  
should clear the Caller ID stored into memory by pressing Erase  
when the screen displays the number.  
Printing Caller ID List  
1
2
Press Menu/Set, 0, 1.  
Press or to select PRINT REPORT, and press  
Menu/Set.  
3
Press Stop.  
5 - 19 SETUP RECEIVE  
       
BT Call Sign (For U.K. Only)  
This machine feature lets you use the BT Call Sign subscriber  
service which allows you to have at least two separate telephone  
numbers on one phone line. Each phone number has its own  
distinctive ringing pattern, so you know which phone number is  
ringing. This is one way you can have a separate phone number for  
your machine.  
Your machine has a BT Call Sign compatible distinctive ringing  
function, allowing you to dedicate a second phone number (on the  
same phone line) just for receiving faxes.  
You can switch it off temporarily, then turn it back on. When you  
get a new fax number, make sure you reset this function.  
When you set the BT Call Sign feature to ON, the receive mode  
is set to MANUALautomatically. (If your setting is TAD mode, the  
receive mode doesn’t change.) You cannot change the receive  
mode to the other mode while the BT Call Sign is set to on.  
To enable the machine to work with BT Call Sign  
(Only with your external phone)  
1
Press Menu/Set, 0, 2.  
The screen displays the current setting of this feature.  
2
3
4
Press  
or  
to select ON(or OFF).  
Press Menu/Set.  
Press Stop.  
If you turn off the BT Call Sign, receive mode stays MANUAL.  
You need to set receive mode again.  
SETUP RECEIVE 5 - 20  
     
Setup Send  
6
How to dial  
There are four ways to dial.  
Manual dialling  
Press all of the digits of the phone or fax number.  
Search  
You can search for names you have stored in TEL-Index memories.  
Press Search/Mute. and then press  
numbers alphabetically.  
or  
to search for  
6 - 1 SETUP SEND  
       
How to fax  
Automatic transmission  
This is the easiest way to send a fax.  
IMPORTANT: Do not pick up the handset or press Speaker  
Phone.  
1
2
Insert the document face down, top edge first in the ADF.  
Adjust the paper guides to fit the width of your document.  
Paper Guides  
3
4
Enter the fax number using Search or the dial pad.  
Press Start/Copy.  
Do not use paper that is curled, wrinkled folded, ripped, stapled,  
paper clipped, pasted or taped.  
Do not use cardboard, newspaper, or fabric.  
SETUP SEND 6 - 2  
     
The documents to be faxed must be from 148 mm to 216 mm  
wide and 150 to 600 mm long.  
The ADF can hold up to 10 pages, feeding each one  
individually through the fax machine. Use standard 64 g/m2~  
90 g/m2 paper when using the ADF; if you are using heavier  
paper, feed each sheet individually to prevent paper jams.  
Your machine cannot scan anything closer than 4 mm from  
the edge of the paper.  
Press Resolution (before you send the fax) to select the  
resolution for the document you are sending. If you wish to  
send in STANDARDresolution, i.e. a general fax with no  
graphics, then the default is STANDARD, and the resolution  
button need not be pressed. (See Fax resolution on page  
6-6.)  
Manual transmission  
Manual transmission lets you hear the dialling, ringing and  
fax-receiving tones while sending a fax.  
1
2
Insert the document face down in the ADF.  
Pick up the handset and listen for a dial tone.  
OR—  
Press Speaker Phone and listen for a dial tone.  
3
Enter the fax number you want to call. (You can enter the digits  
using the dial pad, or you can call using Search/Mute and  
or  
.)  
4
5
When you hear the fax tone,  
press Start/Copy.  
If you’re using the handset, hang up.  
SEND  
6 - 3 SETUP SEND  
     
Sending a fax at the end of a conversation  
At the end of a conversation you can send a fax to the other party  
before you both hang up.  
1
2
Ask the other party to wait for fax tones (beeps) and then press  
Start before hanging up.  
Insert the document face down in the ADF.  
Press Start/Copy.  
The LCD shows:  
SEND  
3
Replace the handset.  
SETUP SEND 6 - 4  
   
Basic sending operations  
Sending faxes using multiple settings  
When you send a fax you can choose any combination of these  
settings such as contrast, resolution, overseas mode, delayed fax  
timer, polling transmission or memory transmission. After each  
setting is accepted, the LCD will ask if you want to enter more  
settings:  
Press 1 to select more settings. The LCD will return to the SETUP  
SENDmenu.  
OR—  
Press 2 if you have finished choosing settings and go to the next  
step.  
Contrast  
If your document is very light or very dark, you may want to set the  
contrast.  
Use LIGHTto make the document darker.  
Use DARKto make the document lighter.  
1
Insert the document face down in  
the ADF.  
3.CONTRAST  
ACCEPTED  
Press Menu/Set, 3, 3.  
2
3
Press  
or  
to select AUTO, LIGHTor DARK.  
Press Menu/Set.  
Press 1 if you want to choose more  
settings and the LCD will return to  
the SETUP SENDmenu.  
NEXT  
1.YES 2.NO  
OR—  
Press 2 if you have finished  
choosing settings for this page, and then go to Step 4.  
4
5
Enter a fax number.  
Press Start/Copy to send the fax.  
6 - 5 SETUP SEND  
           
Fax resolution  
When you have a document in the ADF you can use the Resolution  
key to change the setting temporarily (for this fax only). Press  
Resolution repeatedly until the LCD shows the setting you want.  
STANDARD  
FINE  
Suitable for most typed documents.  
Good for small print and transmits a little  
slower than Standard resolution.  
S.FINE  
PHOTO  
Good for small print or artwork and transmits  
slower than Fine resolution.  
Use when the document has varying shades  
of gray. This has the slowest transmission  
time.  
Multiple Resolution Transmission  
Use this feature to select separate resolution settings for each page  
of the fax you are sending. This could be useful if you are sending a  
fax with photos and letters, or some pages with small print and others  
with normal print. Resolution settings return to STANDARDafter the  
fax is sent.  
1
2
3
Insert the document face down in the ADF.  
Press Menu/Set, 3, 4.  
Press  
or  
to select resolution for page 1.  
Press Menu/Set.  
Repeat Step 2 for subsequent  
pages. Press Stop when you are  
finished. The screen displays:  
ACCEPTED  
NEXT  
1.YES 2.NO  
SETUP SEND 6 - 6  
         
4
Press 1 if you want to select additional settings. The display  
returns to the Setup Send menu.  
OR—  
Press 2 if you have finished choosing settings, and then go to  
Step 5. The screen prompts you to enter the fax number you  
want to call.  
5
6
Enter a fax number.  
Press Start/Copy to send the fax.  
If you want to copy a document using multiple resolutions, press  
Start/Copy in Step 5.  
Manual and automatic fax redial  
If you are sending a fax manually and the line is busy, press  
Redial/Pause, and then press Start/Copy to try again. If you want  
to make a second call to the last number dialed, you can save time  
by pressing Redial/Pause and Start/Copy.  
Redial/Pause only works if you dialed from the control panel.  
If you are sending a fax automatically and the line is busy, the fax  
machine will automatically redial three times at five minutes intervals.  
Cancelling a job while scanning, dialling and  
sending the document  
You can cancel a job while you are scanning it by pressing Stop.  
You can also cancel a job while the fax machine are dialling or  
sending the document by pressing Stop.  
6 - 7 SETUP SEND  
         
Cancelling a scheduled job  
You can cancel a fax job that is waiting in memory.  
1
2
Press Menu/Set, 4.  
Any jobs that are waiting will appear  
on the LCD.  
4.CANCEL JOB  
If you have more than two jobs waiting, press  
the job you want to cancel.  
or  
to select  
Press Menu/Set.  
OR—  
If you only have one job waiting, go to Step 3.  
Press 1 to cancel.  
OR—  
Press 2 to exit without cancelling.  
To cancel another job go to Step 2.  
Press Stop.  
3
4
SETUP SEND 6 - 8  
   
Advanced sending operations  
Electronic Cover Page  
The cover page is sent to the receiving party’s machine. Your cover  
page includes the name stored in the Index memory, if you have  
used a quick-dial number to make the call.  
The cover page indicates the fax is from your Station ID, and the  
number of pages you are sending. If you have COVERPG SETUPset  
pages on the cover page remains blank.  
You can select a comment to include on  
your cover page, or you can select  
1.COMMENT OFFif you do not wish to  
include a comment.  
1.COMMENT OFF  
2.PLEASE CALL  
3.URGENT  
As well as using one of the comments  
shown on the right, you can also enter up  
to two customized messages, each 27  
characters long.  
4.CONFIDENTIAL  
6 - 9 SETUP SEND  
       
Cover Page for Next Fax Only  
Make sure Station ID is set up. (See Setting the Station ID on page  
4-2.) This feature does not work without the Station ID.  
You can set the fax to send a cover page with a particular document.  
This cover page will include the number of pages in your document.  
1
2
3
Insert the document face down in the ADF.  
Press Menu/Set, 3, 1.  
1.COVERPG SETUP  
Press Menu/Set when the screen  
displays NEXT FAX ONLY.  
4
5
6
7
Press  
Press  
or  
or  
to select ON(or OFF), and press Menu/Set.  
to view the comment selections.  
Press Menu/Set when the screen displays your selection.  
Enter two digits to indicate the number of pages you are  
sending. (Enter 00 to leave the number of pages blank.) If you  
have made a mistake, press  
to back up and re-enter the  
number of pages.  
8
9
Press Menu/Set. The screen  
ACCEPTED  
displays:  
Press 1 if you want to select  
additional settings. The display  
returns to the Setup Send menu.  
NEXT  
1.YES 2.NO  
OR—  
Press 2 if you are finished choosing settings, and go to Step 10.  
10 Enter the fax number you are calling and then press  
Start/Copy.  
SETUP SEND 6 - 10  
   
Always send Cover Page  
Make sure Station ID is set up. (See Setting the Station ID on page  
4-2.) This feature does not work without the Station ID.  
You can set your machine to send a cover page whenever you send  
a fax. The number of pages in your fax is not included when you use  
this setting.  
1
2
Press Menu/Set, 3, 1.  
1.COVERPG SETUP  
Press  
or  
to select ON(or  
OFF).  
3
4
5
Press Menu/Set when the screen displays COVERPAGE:ON. (If  
you select ON, a coverpage is always sent when you send a fax.)  
If you selected ON, the screen displays the cover page comment  
options. Press  
or  
to view comment selections.  
Press Menu/Set when the screen  
displays your selection. The screen  
displays:  
ACCEPTED  
NEXT  
1.YES 2.NO  
6
Press 1 if you want to select  
additional settings. The display  
returns to the Setup Send menu.  
OR—  
Press 2 to exit if you are finished choosing settings.  
Using a printed Cover Page  
If you prefer using a printed cover page that you can write on, you  
can print the sample page and attach it to your fax.  
1
2
Press Menu/Set, 3, 1.  
Press or to select PRINT  
SAMPLE, and press Menu/Set.  
1.COVERPG SETUP  
6 - 11 SETUP SEND  
     
Composing your own comments  
1
Press Menu/Set, 3, 2. The screen  
displays:  
2.COVERPAGE NOTE  
2
Use  
or  
to choose position 5  
or 6 for your customized comment.  
Press Menu/Set.  
3
4
5
Use the dial pad to enter your customized comment.  
Press Menu/Set. The screen  
displays:  
ACCEPTED  
Press 1 if you want to select  
additional settings. The display  
NEXT  
1.YES 2.NO  
returns to the Setup Send menu.  
OR—  
Press 2 if you are finished choosing settings and exit.  
SETUP SEND 6 - 12  
 
Overseas Mode  
If you are having difficulty sending a fax overseas due to possible  
interference on the phone line, we recommend that you turn on the  
Overseas Mode. After you send a fax using this feature, the feature  
will turn itself off.  
1
2
Insert the document face down in the ADF.  
Press Menu/Set, 3, 5.  
5.OVERSEAS MODE  
3
Press  
OFF).  
or  
to select ON(or  
ACCEPTED  
Press Menu/Set.  
NEXT  
1.YES 2.NO  
4
Press 1 if you want to choose more  
settings and the LCD will return to  
the SETUP SENDmenu.  
OR—  
Press 2 if you have finished choosing settings, and then go to  
Step 5.  
5
6
Enter the fax number you’re calling.  
Press Start/Copy.  
6 - 13 SETUP SEND  
     
Call Reservation  
You can send a fax and let the other party know that you want to  
speak to him after the fax transmission is completed. The other fax  
machine will ring as if it were receiving a telephone call; if the other  
party picks up the handset, your machine will ring. Lift the handset to  
have a conversation.  
If you set Call Reservation and Call Back message to ON, your  
machine leaves a message if the other party does not answer.  
1
2
Insert the document face down in the ADF.  
Press Menu/Set, 3, 6.  
6.CALL RESERVE  
The screen displays the current  
setting for Call Reservation.  
3
4
Press  
or  
to select ON(or OFF).  
Press Menu/Set when the screen displays your selection.  
If you set Call Reservation to ON, the screen displays the current  
setting for Call Back Message.  
Press  
or  
to select ON(or OFF).  
Press Menu/Set when the screen  
displays your selection. The screen  
displays  
ACCEPTED  
NEXT  
1.YES 2.NO  
5
Press 1 if you want to select  
additional settings. The display  
returns to the SETUP SENDmenu.  
OR—  
Press 2 if you are finished choosing settings, and go to Step 6.  
The screen prompts you to enter the fax number you want to  
call.  
6
7
Enter the fax number, and press Start/Copy.  
If you’ve set Call Reservation to ON, pick up your handset if your  
machine rings.  
You cannot use auto redial with Call Reservation. You cannot  
use Call Reservation with Delayed Transmission or with Polling.  
You must register your Station ID to set Call Back Message to  
ON.  
SETUP SEND 6 - 14  
     
Print Sample Call Back Message  
1
2
Press Menu/Set, 3, 6.  
6.CALL RESERVE  
Press  
or  
to select PRINT  
SAMPLE.  
Press Menu/Set.  
Delayed Fax  
You can use this function to send a fax up to 24 hours later.  
1
2
3
Insert the document face down in the ADF.  
Press Menu/Set, 3, 7.  
Enter the time you want the fax to be sent (in 24-hour format).  
Press Menu/Set.  
(For example, enter 19:45 for 7:45  
PM.)  
7.DELAYED FAX  
1.DOC 2.MEMORY  
4
5
Press 1 to select DOCif you want  
your machine to scan the printed  
document at the time it is sent.  
OR—  
ACCEPTED  
Press  
2
to select MEMORY.  
Press 1 if you want to choose more  
settings and the LCD will return to  
the SETUP SENDmenu.  
NEXT  
1.YES 2.NO  
OR—  
Press  
2
if you have finished choosing settings, and then go to Step 6.  
6
7
Enter the fax number.  
Press Start/Copy. The machine will wait until the time you have  
entered to send the fax.  
The number of pages you can scan into the memory depends  
on the amount of data that is printed on each page.  
6 - 15 SETUP SEND  
         
Setting up Polled Transmission (Standard)  
Polling Transmit is when you set up your fax machine to wait with a  
document so another fax machine can retrieve it.  
1
2
Insert the document to be retrieved in the ADF.  
Press Menu/Set, 3, 8. The screen  
POLLING:STANDARD  
SELECT & SET  
displays  
3
4
Press  
or  
to choose  
1.DOC 2.MEMORY  
STANDARD, and press Menu/Set.  
Press 1 to select DOCif you want  
your machine to scan the printed  
document at the time it is polled.  
OR—  
ACCEPTED  
Press 2 to select MEMORY.  
5
6
Press 1 if you want to select  
NEXT  
1.YES 2.NO  
additional settings. The display  
returns to the SETUP SENDmenu.  
OR—  
Press 2 if you are finished choosing settings and go to Step 6.  
Press Start/Copy.  
If you prefer to have the document waiting in memory in Step 4,  
press 2 to select MEMORY. In that case, you do not have to  
interrupt the timer to send a fax. Additionally, the document can  
be polled by several fax machines as long as it is not deleted  
from the memory (Menu/Set, 4).  
SETUP SEND 6 - 16  
     
Setup for Polling Transmit with Secure Code  
When you set POLLING:SECUREto ON, anyone who polls your  
machine must enter the polling ID number.  
1
2
3
Insert the document face down in the ADF.  
Press Menu/Set, 3, 8.  
Press  
and press Menu/Set.  
or  
to choose SECURE,  
POLLING:SECURE  
SELECT & SET  
4
5
Enter a four-digit number, and press  
Menu/Set.  
Press 1 to select DOCif you want  
your machine to scan the printed  
document at the time it is polled.  
1.DOC 2.MEMORY  
ACCEPTED  
OR—  
Press 2 to select MEMORY.  
6
7
Press 1 if you want to select  
NEXT  
1.YES 2.NO  
additional settings. The display  
returns to the SETUP SENDmenu.  
OR—  
Press 2 if you are finished choosing settings and go to Step 7.  
Press Start/Copy and wait for the fax to be polled.  
6 - 17 SETUP SEND  
 
Memory Transmission  
This feature allows the fax machine to scan a fax into its memory and  
send it as soon as the scan is complete. This way, you don’t have to  
wait for the entire fax to be transmitted before you retrieve your  
document.  
1
2
Insert the document face down in the ADF.  
Press Menu/Set, 3, 9.  
9.MEMORY TX  
3
To change the default setting, press  
or to select ON(or OFF).  
MEMORY TX:ON  
SELECT  
& SET  
Press Menu/Set.  
Go to Step 5.  
OR—  
For the next fax transmission only, press  
or  
to select  
NEXT FAX ONLY.  
Press Menu/Set.  
4
5
For the next fax only, press  
or  
to select ON(or OFF).  
Press Menu/Set.  
Press 1 to select additional settings. The display returns to the  
SETUP SENDmenu.  
OR—  
Press 2 if you are finished choosing settings and go to Step 6.  
Enter fax number and press Start/Copy.  
6
SETUP SEND 6 - 18  
     
Out of memory message  
If you get an OUT OF MEMORYmessage while scanning the first page  
of a fax, press Stop to cancel the scan. If you get an OUT OF  
MEMORYmessage while scanning a subsequent page, you will have  
the option to press Start/Copy to send the pages scanned so far,  
or to press Stop to cancel the operation.  
Depending on your typical faxes, OUT OF MEMORYerrors can  
occur frequently. If this happens, change the Memory  
Transmission setting back to OFF.  
Broadcasting  
Using the numbers you have stored in Groups and Tel-Index  
memory, you can “Broadcast” faxes automatically to a maximum of  
100 different locations in a few simple steps.  
After the Broadcast is completed, a Broadcast Report will be printed  
automatically to let you know the results.  
1
2
3
Insert the document face down in the ADF.  
Press Menu/Set, 3, 9 to set Memory Transmission ON.  
Press Search/Mute. Then, select the Tel-Index or Group  
number by pressing  
or  
and then press Menu/Set.  
4
5
Repeat Step 3 to enter the next number.  
Press Start/Copy. The fax machine stores the document in  
memory, and then transmits it to all the numbers you entered. If  
the line is busy, your machine will redial.  
Press Stop during transmission to cancel the current fax  
Broadcast.  
To cancel all locations, press Menu/Set, 4. (See Cancelling a  
6 - 19 SETUP SEND  
       
Interrupting Delayed Fax and Polled Transmit jobs  
You can send a fax or make a copy now, even if you have your  
machine set to send a fax later, or if you have it set to be polled.  
However, you cannot use automatic redial or the Menu mode.  
1
2
Press Menu/Set, 5.  
5.INTERRUPT  
Wait 2 seconds, then remove the  
documents that are waiting in the  
ADF.  
3
4
Insert the document you want to send now in the ADF.  
Enter the number for the fax you want to send now, and press  
Start/Copy.  
5
6
After the transmission is finished, return the first document to  
the ADF.  
Press Menu/Set, 5 to restore the Delayed Fax.  
If you set Delayed Fax or Polled Transmit using the memory  
(that is, if you have already scanned the document into your  
machine’s memory and will send it from there), you don’t have  
to interrupt to send a fax or make a copy.  
SETUP SEND 6 - 20  
     
Setup Index for Easy  
Dialling  
7
Storing Tel-Index Numbers for Index  
You can store Tel-Index numbers for Index, which you dial by  
pressing  
or  
and Start. There are 100 Tel-Index locations.  
Even if you lose electrical power, numbers stored in memory will not  
be lost.  
1
Press Menu/Set, 6, 1.  
The screen prompts you to enter the  
number you're storing.  
1.SET TEL. INDEX  
2
3
Enter the number (up to 20 digits).  
TEL:  
ENTER & SET  
Press Menu/Set. The screen now  
prompts you to store a name with  
this number.  
NAME:  
ENTER & SET  
4
Use the dial pad to enter the name (up to 15 characters).  
(See Entering text on page 4-3 to help you enter letters.)  
OR—  
Press Menu/Set and go to Step 6 to store the number without  
a name.  
5
6
Press Menu/Set.  
The screen prompts you to select the type of number this is.  
Press  
or  
to select the type you want.  
FAX  
TEL  
a fax only number  
a telephone (voice) number  
FAX/TEL both a fax and telephone (voice) number  
7
8
Press Menu/Set.  
Press Menu/Set and return to Step 2 to store another  
Tel-Index.  
OR—  
Press Stop to exit.  
7 - 1 SETUP INDEX FOR EASY DIALLING  
       
Changing Tel Index Numbers for Index  
You can change numbers or names stored in the memory. There are  
4 Group Number locations.  
1
2
3
4
Press Menu/Set, 6, 2.  
Press or to select the number you want to change.  
Press Menu/Set.  
Enter a new number.  
If you want to erase the number, press Stop when the  
cursor is to the far left of the digits.  
If you want to change a digit, press  
or  
to position the  
cursor under the digit you want to change, then enter the  
new one.  
5
Follow the directions in Storing Tel-Index Numbers for Index.  
SETUP INDEX FOR EASY DIALLING 7 - 2  
   
Storing Groups  
After storing Tel-Index numbers, you can combine them into a  
Group. Groups allow you to send the same fax message to many fax  
numbers. You can have up to four small Groups or you can assign  
up to 100 numbers to one large Group.  
1
2
3
Press Menu/Set, 6, 3.  
Press or to select the number you want to store.  
Press Menu/Set to accept the number for this Group.  
Return to Step 2 and 3 to store another number for this  
Group.  
Press Erase to erase the previous numbers you stored.  
4
5
Press Menu/Set.  
Use the dial pad to enter a name for the Group. (See Entering  
6
7
Press Menu/Set.  
Press Stop.  
7 - 3 SETUP INDEX FOR EASY DIALLING  
   
Changing the Numbers for Groups  
You can change and erase Group settings.  
1
2
Press Menu/Set, 6, 4.  
Press  
or  
to select the Group number you want to  
change.  
3
Press Menu/Set.  
When you change a Group name  
4
5
6
Press  
or  
to select CHANGE NAME?.  
Press Menu/Set.  
Use the dial pad to enter a new name for the group. (See  
7
8
Press Menu/Set.  
Press Stop.  
When you erase the numbers  
4
5
6
7
Press  
Press Menu/Set.  
Press or to select the number you want to erase.  
or  
to select ERASE?.  
Press Menu/Set.  
Return to Step 6 to erase another number.  
8
Press Stop.  
When you add the numbers to a Group  
4
5
6
7
Select ADD?.  
Press Menu/Set.  
Press  
or  
to select numbers you want to add.  
Press Menu/Set.  
Return to Step 6 to add another number for Group.  
8
Press Stop.  
SETUP INDEX FOR EASY DIALLING 7 - 4  
         
Dialling options  
You can use the fax machine to make voice telephone calls by  
dialling manually or by using Search. You can use the handset to  
make and receive calls.  
When you dial a quick-dial number, the LCD shows the name you’ve  
stored, or if you haven’t stored a name, the fax number you’ve  
stored.  
Manual dialling  
Manual dialling is simply pressing all of the digits of the phone  
number.  
1
Pick up the handset.  
OR—  
Press Speaker Phone.  
When you hear a dial tone, dial the call using the dial pad.  
To hang up, replace the handset.  
OR—  
2
3
Press Speaker Phone.  
On Hook Dialling  
1
Dial the number by using the dial pad.  
The number you are dialling is displayed on the LCD.  
2
Press Start/Copy, and when the call is answered, you can now  
speak to the party at the other end without lifting the handset.  
Press Speaker Phone when you finish the conversation.  
7 - 5 SETUP INDEX FOR EASY DIALLING  
         
Search  
You can search for names you have stored.  
1
Pick up the handset.  
OR—  
Press Speaker Phone.  
2
3
4
5
Press Search/Mute, then enter the first letter of the name you  
are looking for by using the dial pad.  
Press  
or  
to search the names that are displayed  
alphabetically.  
When the screen displays the name you want to call, press  
Start/Copy to begin dialling.  
To hang up, replace the handset.  
OR—  
Press Speaker Phone.  
Answering Calls with the Speakerphone  
When the machine rings, instead of lifting the handset, press  
Speaker Phone. Speak clearly, toward the microphone. To end the  
call, press Speaker Phone.  
If you have a bad telephone line connection, the other party might  
hear your voice echoed during the call. Hang up and try the call  
again—OR—Pick up the handset.  
Mute  
1
2
3
Press Search/Mute to put a call on hold.  
You can replace the handset without disconnecting the call.  
Pick up the machine’s handset or press Speaker Phone to  
release the call from hold.  
If you press Search/Mute without lifting the handset or pressing  
Speaker Phone, this key works as the Search key.  
You can select to play or not to play a music during a call put on  
SETUP INDEX FOR EASY DIALLING 7 - 6  
             
Pause  
Press Redial/Pause to insert a 3.5-second pause between  
numbers. If you are dialling overseas, you can press Redial/Pause  
as many times as needed to increase the length of the pause.  
Redial (Tel)  
If you are calling someone and the line is busy, you can retry the  
number by pressing Redial/Pause.  
1
Pick up the handset.  
OR—  
Press Speaker Phone.  
Press Redial/Pause.  
To hang up, replace the handset.  
OR—  
2
3
Press Speaker Phone.  
Redial (Fax)  
If you’re sending a fax manually and the line is busy, press  
Redial/Pauseto try again. Any time you want to make a second call  
to the last number dialed, press Redial/Pause to save time.  
If you’re sending a fax automatically and the line is busy, the fax  
machine will automatically redial three times at five minute intervals  
after the transmission.  
7 - 7 SETUP INDEX FOR EASY DIALLING  
         
Tone or Pulse  
If you have a Pulse dialling service, but need to send Tone signals  
(for example, for telephone banking), follow the instructions below. If  
you have Touch Tone service, you will not need this feature to send  
tone signals.  
1
2
3
Pick up the handset.  
Press #. Any digits dialed after this will send tone signals.  
When you hang up, the fax machine will return to the Pulse  
dialling service.  
SETUP INDEX FOR EASY DIALLING 7 - 8  
   
Message Manager  
8
Message Manager Mode  
Message Manager Mode allows you to store incoming fax and voice  
messages in a flexible memory. The memory stores 15 minutes of  
voice messages, or up to 20 pages of fax messages. The actual  
number of pages stored in memory varies depending on the content  
and the resolution used. Memory is shared between fax and voice  
messages, which are stored on a “first-come, first-served” basis. Any  
voice or fax message can be retrieved remotely.  
You must record an Outgoing Message in order to use the Message  
Setting Up Message Manager  
You must set up Message Manager in the following order:  
1
2
Set the Message Store.  
Record the Message Manager’s Outgoing Message (TAD  
MESSAGE).  
3
Activate Message Manager (TAD) Mode by pressing  
.
8 - 1 MESSAGE MANAGER  
         
Flexible Memory Settings (Message Store)  
Message Manager Mode offers you six flexible memory settings, so  
that you can decide which kinds of messages you want to receive.  
1. DOC:ON, VOICE:ON  
Both voice and fax messages are stored. You can use  
the Fax Forwarding or Paging features and retrieve  
voice and fax messages remotely.  
2. DOC:ON, VOICE:EXT You need an external answering machine connected to  
the fax machine for this setting. (See Connecting an  
1-10.) Fax messages are stored in the Message  
Manager memory, but voice messages are stored in  
your external answering machine. Retrieve voice  
messages from the external answering machine. You  
cannot use the Paging feature for voice message with  
this setting.  
3. DOC:ON, VOICE:OFF All memory is used to store fax messages—no voice  
messages will be stored.  
4. DOC:OFF, VOICE:ON All memory is used to store voice messages—no fax  
messages will be stored. Incoming faxes will be printed  
on paper. You can use the Paging feature, and retrieve  
voice messages remotely.  
5. DOC:OFF, VOICE:EXT You need an external answering machine connected to  
the fax machine for this setting. Incoming faxes are not  
stored in memory, but will be printed on paper. Voice  
messages are stored in the external answering machine.  
6. DOC:OFF, VOICE:OFF Incoming faxes are not stored in memory, but will be  
printed on paper. Voice calls are not stored in memory.  
MESSAGE MANAGER 8 - 2  
       
Setting the Message Store  
Select the setting from the descriptions of “Flexible Memory  
Settings”.  
1
Press Menu/Set, 8, 1. The screen prompts you to choose a  
DOC(Document) setting.  
2
3
Press  
or  
to select ON(or OFF), and press Menu/Set.  
The screen prompts you to choose a VOICEsetting.  
Press  
or  
to select your setting from the list (ON, OFFor  
EXT).  
Press Menu/Set.  
4
Press Stop.  
8 - 3 MESSAGE MANAGER  
   
Recording the Message Manager’s Outgoing  
Message (TAD MESSAGE)  
Recording the Message Manager’s Outgoing Message (TAD  
MESSAGE) is the second step you need to follow before you can  
turn on the Message Manager. Make sure your OGM (Outgoing  
Message) is less than 20 seconds long.  
1
Press Menu/Set, 8, 3. The screen prompts you to choose an  
OGM.  
2
Press  
or  
to reach TAD MESSAGE.  
This is the only setting you can select if you want to turn the  
Message Manager on.  
3
4
Press Menu/Set.  
Press  
or  
to select RECORD MSG.  
Press Menu/Set.  
5
Pick up the handset to record a message.  
For example: Hello. We are unable to take your call at this time.  
Please leave a message after the signal. If you wish to send a  
fax, please press 5 1, wait for the fax tones, then press the  
start button on your machine.  
6
7
Press Stop and replace the handset. The Message Manager  
plays your OGM.  
Press Stop.  
MESSAGE MANAGER 8 - 4  
       
Listening to the Outgoing Message (OGM)  
1
2
Press Menu/Set, 8, 3.  
Press or to select TAD MESSAGE(or F/T MESSAGEor  
PAGING MSG.).  
Press Menu/Set when the screen displays your selection.  
Press or to select PLAY MSGand press Menu/Set.  
3
4
Adjust volume by pressing  
or  
.
Press Stop.  
Erasing the Outgoing Message (OGM)  
1
2
Press Menu/Set, 8, 3.  
Press or to select TAD MESSAGE(or F/T MESSAGEor  
PAGING MSG.).  
Press Menu/Set.  
Press or to select ERASE MSG.  
3
4
Press Menu/Set.  
Press 1 to erase the OGM.  
OR—  
Press 2 to exit without erasing.  
Press Stop.  
5
8 - 5 MESSAGE MANAGER  
       
Activating Message Manager Mode  
Press and hold  
until the button lights and the screen displays  
TAD:MSG MGR.  
When  
light is out, the Message Manager is off. (See Setting Up  
Message Indicator  
The  
light flashes when you have new messages and/or faxes  
waiting for your review.  
The LCD Indicator shows the total  
number of voice (including recorded  
conversations) and/or fax messages  
stored in Message Manager memory.  
If you press the flashing  
Message Manager before getting your  
new messages, they won’t be lost. The  
to turn off the  
PRINT DOC?  
1.YES 2.NO  
new messages will be played automatically and the LCD will ask you  
to acknowledge the new faxes:  
Press 1 to print (and automatically delete) the faxes from memory.  
OR—  
Press 2 to save the faxes in memory until printing is convenient.  
MESSAGE MANAGER 8 - 6  
   
What Happens When the Memory Is Full...  
If the memory becomes full when you have set your machine to  
Message Manager mode, the machine will change to F/T mode  
automatically. In this mode, the machine can accept incoming  
faxes automatically. Then, if your machine should run out of  
paper, the answer mode will shift automatically to manual mode.  
In manual mode the call is not answered, so your caller will know  
to try again later.  
Out of Recording Paper and Memory Full  
[Answer Mode] Message Manager Mode  
F/T Mode  
Manual Mode  
Out of Recording Paper  
and Memory Full  
Memory Full  
Print the Memory Status List and select the item to be cleared. Clear  
the item to get space for new messages and faxes to be stored in  
Playing Voice Messages  
Follow the steps below to listen to voice messages.  
1
Press Play/Record. Adjust volume by pressing  
or  
.
All new messages are played in the order they were recorded.  
The screen displays the number of the current message, and  
the total number of messages.  
If Caller ID information was received, the machine beeps during  
the message and displays the Caller ID information for one  
second.  
During playback, the screen displays the time and date the  
message was recorded.  
2
3
Press (RWD) at the end of the message to repeat a message.  
Use # (FWD) to skip to the next message. You can press  
and  
# repeatedly until you reach the message you want to play.  
Press Stop.  
8 - 7 MESSAGE MANAGER  
     
Printing a Fax Message  
Once you print a new fax message stored in memory, it is erased  
from the memory automatically.  
1
Press Play/Record. After two seconds, the machine begins to  
play voice messages.  
2
After playing voice messages, the  
PRINT DOC?  
1.YES 2.NO  
display asks if you want to print fax  
messages that are in the memory.  
There is no display if there are no faxes.  
3
To print the fax messages, press 1.  
OR—  
Press 2 to exit without printing.  
Backup Printing Option  
When you choose DOC:ONin the Message Manager mode, all  
incoming fax messages are stored in the available memory for  
retrieval. To print a backup copy automatically, turn this option on.  
1
Press Menu/Set, 8, 2. The screen prompts you to select a  
setting.  
2
Press  
or  
to display ON(or OFF).  
Press Menu/Set.  
3
Press Stop.  
MESSAGE MANAGER 8 - 8  
       
Erasing Messages  
If you choose to erase all fax messages, the machine will print any  
previously unprinted fax messages before erasing them from  
memory. Fax messages cannot be erased individually.  
You can erase voice messages individually, or all at once.  
To erase voice messages individually  
1
Press Play/Record. The machine beeps and begins message  
playback. Each message is preceded by one long beep, and  
followed by two short beeps.  
2
To erase a specific message, press  
ERASE THIS MSG.?  
1.YES 2.NO  
Erase immediately after the two  
short beeps, or while the message is  
playing. The screen prompts:  
3
4
Press 1 to erase the message.  
OR—  
Press 2 to exit without erasing.  
Press Stop.  
To erase messages all at once  
1
Press Erase. The screen prompts  
you to choose what kind of  
ERASE ALL VOICE?  
SELECT  
& SET  
messages you want to erase.  
2
Press  
or  
to select erasing all voice messages (ALL  
VOICE), all document messages (ALL DOC.), or all  
messages—both voice and fax—(ALL MSG).  
Press Menu/Set.  
Press 1 to erase.  
OR—  
3
Press 2 to exit without erasing.  
8 - 9 MESSAGE MANAGER  
         
Setting the Maximum Time for Incoming  
Messages  
The default time for receiving voice messages is up to 35 seconds  
long. You can change this setting to any length from 35 seconds to  
60 seconds in 5-second increments.  
1
Press Menu/Set, 8, 4. The screen prompts you to select a  
maximum time.  
2
Press  
messages.  
or  
to select the maximum time setting for incoming  
Press Menu/Set.  
3
Press Stop.  
Setting the Toll Saver  
When you set the Toll Saver feature, the machine answers after 5  
rings if you don’t have messages, and after 3 rings if you do have  
messages. This way, when you call the machine, if it rings 4 times,  
you know you have no messages, and can hang up, avoiding any  
toll/call charge.  
When Toll Saver is ON, it overrides your Ring Delay setting. Toll  
Saver must be off for the machine to operate using your Ring  
1
2
Press Menu/Set, 2, 1.  
Press or to select TOLL SAVER.  
Press Menu/Set.  
Press or to select ON(or OFF).  
3
4
Press Menu/Set.  
Press Stop.  
MESSAGE MANAGER 8 - 10  
           
ICM Recording Monitor  
This feature lets you turn OFF(or ON) the speaker volume for voice  
messages. When you turn the monitor OFF, you will not hear  
messages as they come in.  
1
2
Press Menu/Set, 8, 5.  
Press or to select OFF(or ON).  
Press Menu/Set.  
3
Press Stop.  
Recording a Conversation  
You can record a telephone conversation by pressing Play/Record  
during the conversation. Your recording can be as long as the  
Incoming Message Maximum Time. The other party will hear a beep  
every 15 seconds while recording. You cannot record a conversation  
using the Speakerphone.  
8 - 11 MESSAGE MANAGER  
           
Fax Forwarding/Paging  
When Paging is set to ON, your machine dials the pager number you  
have programmed and, when connected, the Paging OGM message  
you have recorded is repeated for 60 seconds. This activates your  
pager and lets you know you have a fax or voice message in the  
Message Manager memory.  
When Fax Forwarding is set to ON, your machine dials the fax  
machine phone number you’ve programmed, and forwards any  
faxes you’ve received.  
You cannot use Paging and Fax Forwarding at the same time.  
Programming a Fax Forwarding Number  
1
2
Press Menu/Set, 8, 6.  
Press or until the screen displays FAX FORWARD.  
Press Menu/Set.  
The screen prompts you to enter the number of the fax machine  
where faxes will be forwarded.  
3
4
Enter the forwarding number (up to 20 digits), and press  
Menu/Set.  
Press Stop.  
You can change a Fax Forwarding number remotely.  
MESSAGE MANAGER 8 - 12  
           
Recording the Paging Outgoing Message (OGM)  
Before paging can work, you should first record the Paging OGM.  
1
Press Menu/Set, 8, 3. The screen prompts you to choose an  
OGM.  
2
Press  
Press Menu/Set.  
Press or to select RECORD MSG.  
or  
to reach PAGING MSG..  
3
Press Menu/Set.  
4
5
Pick up the handset to record a message.  
Press Stop and replace the handset. The Message Manager  
plays your OGM.  
6
Press Stop.  
You can delete or play the Paging message in the same way as  
Programming the Paging Number  
1
2
Press Menu/Set, 8, 6.  
Press or until the screen displays PAGING.  
Press Menu/Set.  
The screen prompts you to enter your pager number.  
Enter your paging number up to 20 digits.  
Press Menu/Set.  
This is the telephone number which your machine must call.  
Press Stop.  
3
4
You cannot change a Paging number remotely.  
8 - 13 MESSAGE MANAGER  
     
Remote Retrieval  
You can call your machine from any touch tone phone (or remote  
Group 3 fax machine set for tone) and use a Remote Access Code  
and Remote Control Commands to retrieve voice (and fax)  
messages. You can also program and change some settings for your  
Message Manager.  
Using the Remote Access Code  
1
2
Dial your machine phone number from a touch tone phone.  
When your machine answers and beeps, immediately enter  
your Remote Access Code.  
3
4
The machine signals the following kinds of messages received.  
1 long beep—Fax message(s)  
2 long beeps—Voice message(s)  
3 long beeps—Fax and Voice message(s)  
No beeps—no messages  
The machine then prompts you with two short beeps to enter a  
command. If you wait longer than 30 seconds to enter a  
command, the machine hangs up. If you enter an invalid  
command, the machine beeps three times.  
5
6
Press 9 0 to reset the machine when you finish.  
Hang up.  
MESSAGE MANAGER 8 - 14  
       
Changing the Remote Access Code  
The remote access code lets you access the Remote Retrieval  
features when you are away from the fax machine. Before you use  
the remote access and retrieval features, you have to set up your  
own code. The default code is inactive code (--- ).  
1
2
Press Menu/Set, 8, 7.  
Enter a three-digit code using number keys 0-9,  
and #.  
Press Menu/Set.  
The  
cannot be changed. Do not use the same digits that  
appear in your Fax Receive Code, Telephone Answer Code or  
DECT Activation Code.  
3
Press Stop.  
You can change your code at any time by entering a new one.  
If you want to make your code inactive, press Stop in Step 2 to  
restore the inactive setting (--- ).  
8 - 15 MESSAGE MANAGER  
     
Remote Control Commands  
Follow the commands below to access features remotely. When you  
call the fax machine and enter your Remote Access Code (3 digits  
followed by ), the system will signal you with two short beeps to  
enter a remote control command.  
Remote control commands  
Detail Operation  
91 Playing voice messages After one long beep, the machine plays ICM.  
1 Skip back  
2 Skip next  
Press 1 while listening to an ICM to play it again. If  
you press 1 before a message, you will hear the  
previous message.  
While playing ICM, you can skip to next message.  
9 STOP Playing Stop playing the ICM.  
93 Erase all ICM  
If you hear one long beep, the erase is accepted. If  
you hear three short beeps, you cannot erase  
because all voice messages have not been played,  
or there is no voice message to erase.  
*This code erases all recorded messages, not one  
at a time.  
94 Play and Record OGM in  
memory  
1 Play 1 TAD MSG  
2 F/T MSG  
The machine plays the selected OGM. You can  
stop playing OGMs by pressing 9.  
3 PAGING MSG  
2
1 TAD MSG  
2 F/T MSG  
After one long beep, you can record the selected  
OGM. You will hear the message played once. You  
can stop recording the message by pressing 9.  
Record  
3 PAGING MSG  
MESSAGE MANAGER 8 - 16  
   
Remote control commands  
Detail Operation  
95 Changing Fax  
Forwarding/Paging  
setting  
If you hear one long beep, the change is accepted.  
If you hear three short beeps, you cannot change it  
because the conditions have not been met  
(Example: registering paging number).  
1 OFF  
You can register your fax forwarding number by  
using 4.FAX FWD NO. (See Changing the Fax  
registered the number, the machine will  
automatically turn to “FAX FWD:ON” mode. Then  
retrieve a Memory Status List by entering 9 6 1 to  
make sure that the Fax Forwarding number you  
registered is correct in the List.  
2 Fax Forwarding  
3 Paging  
4 FAX FWD NO.  
96 Retrieve Fax  
Enter the number of a remote fax machine to  
receive a report or stored fax messages. (See  
1 Memory Status  
List  
2 Retrieve all FAX  
3 Erase FAX in  
the memory  
If you hear one long beep, you can erase the fax  
message from the memory.  
97 Check the receiving  
status  
You can check whether your fax machine has  
received any Document or Voice messages. If yes,  
you will hear one long beep. If no, you will hear  
three short beeps.  
1 Document  
2 Voice  
98 Change Answer Mode  
1 TAD  
If you hear one long beep, you can change the  
answer mode. If you hear three short beeps, you  
cannot change it. (Example: There is no TAD MSG  
when you want to change to TAD mode.)  
2 FAX/TEL  
3 FAX  
90 Exit  
After a long beep, you can exit remote control.  
8 - 17 MESSAGE MANAGER  
Retrieving the Memory Status List  
You can retrieve the Memory Status List from a remote fax machine  
to see if you have any fax messages.  
1
2
Dial your fax machine’s number.  
When you hear the beep, immediately enter your Remote  
Access Code (3 digits followed by ).  
3
4
When you hear two short beeps, use the dial pad to press 9 6 1.  
Using the dial pad, enter the number (up to 20 digits) of the  
remote fax machine where you want the Memory Status List  
forwarded, and then press # #.  
You cannot use  
to store a pause, press #.  
and # as dial numbers. However, if you want  
5
After you hear your fax machine beep, hang up and wait.  
Your fax machine calls the remote fax machine and sends the  
Memory Status List. The remote fax machine prints the List.  
MESSAGE MANAGER 8 - 18  
 
Retrieving Fax Messages  
1
2
Dial your fax machine’s number.  
When you hear the beep, immediately enter your Remote  
Access Code (3 digits followed by ).  
3
4
As soon as you hear two short beeps, use the dial pad to press  
9 6 2.  
Using the dial pad, enter the number (up to 20 digits) of the  
remote fax machine where you want your fax messages  
forwarded, and then press # #.  
You cannot use  
to store a pause, press #.  
and # as dial numbers. However, if you want  
5
After you hear your fax machine beep, hang up and wait.  
Your fax machine calls the remote fax machine and sends the  
stored documents. The remote fax machine prints your fax  
messages.  
8 - 19 MESSAGE MANAGER  
 
Changing the Fax Forwarding Number  
The default setting or a fax forward number that has been previously  
stored can be changed from a remote fax machine.  
1
2
Dial your fax machine’s number.  
When you hear the beep, immediately enter your Remote  
Access Code (3 digits followed by ).  
3
4
When you hear two short beeps, use the dial pad to press 9 5 4.  
Enter the new number of the remote fax machine where you  
want your fax messages forwarded, and then press # #.  
You cannot use  
and # as dial numbers. However, if you want  
to store a pause, press #. Also, if your fax machine is connected  
to a PABX, you can press # first before the fax machine’s  
number. The # works as well as R key.  
5
6
7
To retrieve the Memory Status List, when you hear two short  
beeps, use the dial pad to press 9 6 1.  
Use the dial pad to enter the number of the remote fax machine  
(up to 20 digits), and then press # #.  
After you hear your fax machine beep, hang up and wait.  
Your fax machine calls the remote fax machine. Your fax  
machine then sends the Memory Status List showing the new  
forwarding number to the remote fax machine.  
8
Check the forwarding number.  
If the forwarding number is incorrect, return to Step 1 to reset it.  
MESSAGE MANAGER 8 - 20  
 
Printing reports  
9
Printing reports  
You can print the following lists and reports:  
Lists basic operational steps and menu  
selections.  
1.HELP LIST  
Choose if Transmission Verification  
Report is printed after all Faxes sent.  
2.XMIT REPORT  
3.FAX JOURNAL  
Journal lists information about the last 30  
incoming and outgoing faxes. TX means  
Transmit; RX means Receive.  
Tel-Index list, alphabetically.  
4.TEL.INDEX  
Lists settings such as INITIAL SETUP,  
SETUP RECEIVEand SETUP TAD.  
5.USER SETTINGS  
Lists summary information and amount of  
occupied memory.  
6.MEMORY STATUS  
Setting Reports  
To Print a Report  
1
2
Press Menu/Set, 7.  
Enter the number (see list above) of the report you want to print.  
For example, press 5 to print the USER SETTINGS.  
(To print the Journal manually press 3 and Menu/Set.)  
Press Start/Copy.  
Press Stop to exit.  
3
4
9 - 1 PRINTING REPORTS  
             
Customizing the Transmission Verification (Xmit)  
Report  
You can use the Xmit Report as proof that you sent a fax. This report  
lists the time and date of transmission and whether the transmission  
was successful (OK). If you select ON, the report will print for every  
fax you send.  
When the feature is OFF, the Report will only print if there is a  
transmission error. (NG).  
1
2
Press Menu/Set, 7, 2.  
Press or to select ONor OFF.  
2.XMIT REPORT  
Press Menu/Set.  
3
Press Stop.  
PRINTING REPORTS 9 - 2  
     
Setting the Journal Period  
You can set the fax machine to print Fax Journal at specific intervals  
(every 30 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the journal  
period to OFF, you can print the report by following the steps on the  
next page.  
The default setting is EVERY 30 FAXES.  
1
2
Press Menu/Set, 7, 3.  
3.FAX JOURNAL  
Press  
or  
to choose a journal  
period.  
Press Menu/Set.  
(If you choose 7 days, the LCD will ask you to choose a day on  
which to begin the 7-day countdown.)  
3
4
Enter the time to begin printing in 24-hour format.  
Press Menu/Set.  
(For example: enter 19:45 for 7:45 PM.)  
Press Stop.  
If you select 6, 12, 24 hours, 2 or 7 days, the fax machine will  
print the report at the selected time and then erase all jobs from  
its memory. If the fax machine’s memory becomes full with 30  
jobs before the time you selected has passed, the fax machine  
will print the Journal Period early and then erase all jobs from  
memory. If you want an extra report before it is due to print, you  
can print it without erasing the jobs from memory.  
9 - 3 PRINTING REPORTS  
     
Making copies  
10  
Using the fax machine as a copier  
You can use this fax machine as a copier. Always make sure you  
have paper in the paper tray before making copies.  
Copy Key  
Incoming faxes cannot be received on paper or into the memory  
while the fax machine is copying.  
Copy operations  
To make a single copy that is not reduced, enlarged or sorted, you  
only have to press one key. Remember, your machine cannot scan  
anything closer than 4 mm from the edge of the paper.  
4 mm  
Not  
Scannable  
area  
4 mm  
4 mm  
4 mm  
MAKING COPIES 10 - 1  
       
Making a single copy  
1
2
Insert the document face down in the ADF.  
Press Start/Copy twice.  
To cancel, press Stop.  
Do NOT pull on the paper while copying is in progress.  
The default resolution for a single copy is S.FINE. Set the  
resolution to PHOTOfor photographs by using the Resolution  
key.  
Copy options: Single or Multiple copies,  
Sort/Stack, Reduce/Enlarge  
You can choose additional copy options. First, you can select the  
number of copies. Next, when you select the number of copies more  
than 1, you can choose whether multiple copies will be STACKED (all  
copies of page 1, then all copies of page 2, etc.) or SORTED  
(collated). Finally, you can choose an enlargement or reduction ratio.  
To reduce to the size of A4 recording paper automatically, select  
AUTO. To reduce the copy by a fixed percentage, choose 93%  
75%or 50%. Or, to enlarge the copy, select 150% 125%or 120%. To  
copy a document at its original size, select 100%  
,
87%,  
,
.
1
Place the original face down in the  
ADF.  
FAX: NO. & START  
COPY: PRESS COPY  
2
3
Press Start/Copy.  
NO.OF COPIES:01  
THEN COPY OR SET  
Enter the number of copies you want  
(1-99).  
NO.OF COPIES:09  
THEN COPY OR SET  
For example: Press 9 for nine  
copies.  
MULTI COPY:STACK  
SELECT  
& SET  
To start copying now, press  
Start/Copy.  
If you would like to select additional copy options, like sort,  
enlarge or reduce, press Menu/Set.  
10 - 2 MAKING COPIES  
       
4
5
Press  
STACK.  
For example: Select SORT.  
or  
to select SORTor  
MULTI COPY:SORT  
SELECT & SET  
To start copying now without  
enlarging or reducing, press  
Start/Copy.  
To reduce or enlarge the image, press Menu/Set.  
Press or to select an  
SORT P.01 FNE  
ELG/RDC:100%  
SELECT & SET  
enlargement or reduction ratio.  
ELG/RDC:120%  
SELECT & SET  
ELG/RDC: 75%  
SELECT & SET  
For example: 75%.  
ELG/RDC: 75%  
SELECT & SET  
6
Press Start/Copy.  
SORT P.01 FNE  
If you are making multiple copies and get a OUT OF MEMORY  
message while you are scanning the first page, press Stop to  
cancel the job. Then make a single copy. If you selected SORT  
and the OUT OF MEMORYmessage appears while scanning  
subsequent pages, you can press Start/Copy to copy the  
portion that is in memory, or press Stop to cancel. To restart the  
copy job using less memory, press Start/Copy for stacked  
copies.  
The default resolution for multiple copies or reducing and  
enlarging copies is FINE. Set the resolution to S.FINEfor small  
print or artwork and PHOTOfor photographs by using the  
Resolution key. S.FINEand PHOTOresolutions use up more  
memory than FINEmode.  
MAKING COPIES 10 - 3  
Important information  
11  
Important Safety Instructions  
1
2
3
4
Read all of these instructions.  
Save them for later reference.  
Follow all warnings and instructions marked on the product.  
Unplug the fax machine from the wall outlet before cleaning. To  
clean the casing of the fax machine use a damp cloth, do not  
use liquid or aerosol cleaners. To clean the interior, see Routine  
5
6
Do not use this product near water.  
Do not place this product on an unstable cart, stand, or table.  
The product may fall, causing serious damage to the product.  
7
Slots and openings in the cabinet and the back or bottom are  
provided for ventilation; to ensure reliable operation of the  
product and to protect it from overheating, these openings must  
not be blocked or covered. The openings should never be  
blocked by placing the product on a bed, sofa, rug, or other  
similar surface. This product should never be placed near or  
over a radiator or heater. This product should never be placed  
in a built-in installation unless proper ventilation is provided.  
8
9
This product should be operated from the type of power source  
indicated on the label. If you are not sure of the type of power  
available, consult with your dealer or local power company.  
This product is equipped with a 3-wire earthed plug. This plug  
will fit into only an earthed socket. This is a safety feature. If you  
are unable to insert the plug into the outlet, contact your  
electrician to replace your obsolete socket. Do not defeat the  
purpose of an earthed plug.  
11 - 1 IMPORTANT INFORMATION  
       
10 Do not allow anything to rest on the power cord. Do not place  
this product where people can walk on the cord.  
11 If an extension cord is used with this product, make sure that the  
total ampere ratings on the products plugged into the extension  
cord do not exceed the extension cord ampere rating. Also,  
make sure that the total of all products plugged into the wall or  
floor socket does not exceed the socket rating.  
12 Do not place anything in front of the machine that will block  
received faxes. Do not place anything in the path of received  
faxes.  
13 Do not touch a document during printing.  
14 Never push objects of any kind into this product through cabinet  
slots, since they may touch dangerous voltage points or short  
out parts resulting in a risk of fire or electric shock. Never spill  
liquid of any kind on the product.  
15 Do not attempt to service this product yourself, as opening or  
removing covers may expose you to dangerous voltage points  
and/or other risks. Refer all servicing to service personnel.  
16 This product has no mains ON/OFF switch. It is therefore highly  
important that access to the mains plug and the mains socket to  
which the plug is connected, is never obstructed, in case for  
some reason the mains power to the machine must be quickly  
disconnected.  
IMPORTANT INFORMATION 11 - 2  
 
17 Unplug this product from the mains power and telephone line  
sockets, and refer servicing to qualified Service Personnel  
under the following conditions:  
When the power cord is damaged or frayed.  
If liquid has been spilled into the product.  
If the product has been exposed to rain or water.  
If the product does not operate normally when the operating  
instructions are followed. Adjust only those controls that are  
covered by the operating instructions. Improper adjustment  
of other controls may result in damage and will often require  
extensive work by a qualified technician to restore the  
product to normal operation.  
If the product has been dropped or the cabinet has been  
damaged.  
If the product exhibits a distinct change in performance,  
indicating a need for service.  
18 To further protect your product against power surges, we  
recommend the use of a power protection device (Surge  
Protector). This device is not supplied with this product, and can  
be found at any reputable Electrical, and Electronic outlet.  
11 - 3 IMPORTANT INFORMATION  
 
Trademarks  
The Brother logo is a registered trademark of Brother Industries, Ltd.  
Brother is a registered trademark of Brother Industries, Ltd.  
© Copyright 2003 Brother Industries, Ltd. All rights reserved.  
All other brand and product names mentioned in this manual  
are registered trademarks of their respective companies.  
IMPORTANT INFORMATION 11 - 4  
 
Troubleshootingandroutine  
maintenance  
12  
Troubleshooting  
IMPORTANT  
For technical help, you must call the country where you bought the  
fax machine. Calls must be made from within that country.  
Error messages  
As with any sophisticated office product, errors may occur. If this  
happens, the fax machine identifies the problem and displays an  
error message. The most common error messages are shown  
below.  
ERROR MESSAGES  
ERROR  
CAUSE  
ACTION  
MESSAGE  
BT CALL SIGN ON The machine is set BT Callsign to ON. You  
cannot change the Receive Mode from  
Manual to another mode.  
Set BT Callsign to OFF. (See BT  
5-20.)  
CHECK  
DOCUMENT  
The documents were not inserted or fed  
properly, or were too long. (See Document  
Insert the document again.  
CHECK PAPER  
The fax machine is out of paper.  
The fax machine is out of paper or  
paper is not properly loaded in the  
paper tray. Refill the paper or  
remove the paper and load it again.  
If this error appears while receiving  
a fax, load paper to restart printing.  
If you were coping or printing  
reports, load paper and try again.  
COMM.ERROR  
Poor phone line quality caused a  
communication error.  
Try the call again. If the problem  
continues, call the telephone  
company and ask them to check  
your phone line.  
CONNECTION  
FAIL  
You tried to poll a fax machine that is not in  
Polled Waiting mode.  
Check the other fax machine’s  
polling setup.  
12 - 1 TROUBLESHOOTING AND ROUTINE MAINTENANCE  
             
ERROR MESSAGES  
ERROR  
CAUSE  
ACTION  
MESSAGE  
COOLING DOWN  
COVER OPEN  
The print head has overheated.  
Wait 30 minutes for it to cool.  
Close the cover.  
The cover is not closed completely.  
DISCONNECTED  
The other person or other person’s fax  
machine stopped the call.  
Try to send or receive again.  
MACHINEERROR The fax machine has a mechanical problem. Unplug the machine. Then contact  
XX  
your Brother dealer for service.  
NO  
The number you dialed does not answer or is Verify the number and try again.  
RESPONSE/BUSY busy.  
OUT OF MEMORY You can’t store data in the memory.  
(Fax sending in process)  
Press Stop and wait until the other  
operations in progress finish and  
then try again.  
OR—  
Clear the data in the memory. (See  
(Copy operation in process)  
Press Stop and wait until the other  
operations in process finish and  
then try again.  
OR—  
Clear the data in the memory. (See  
PAPER JAM  
The paper is jammed in the fax machine.  
TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 2  
 
Printer Jam or Paper Jam  
Document Jam  
The documents were not inserted or fed properly, or were too long.  
1
2
Remove any paper that is not jammed from the ADF.  
Open the top cover by lifting the lever on the right side of the top  
cover.  
3
4
Pull the document toward the front of the fax machine.  
Close the top cover.  
Press down on both sides of the top cover until it clicks.  
Top Cover  
Document is jammed.  
12 - 3 TROUBLESHOOTING AND ROUTINE MAINTENANCE  
       
Paper Jam  
The paper is jammed in the fax machine.  
1
Remove any paper that is not jammed.  
2
Open the top cover by lifting the lever on the right side of the top  
cover.  
Top Cover  
TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 4  
 
3
Pull the jammed printout gently from the paper tray toward the  
front of your fax machine. If the paper is jammed on exit then still  
pull the printout toward the front of your fax machine.  
NO!  
Printout is jammed.  
YES!  
4
Remove the print cartridge and turn the spool to tighten the  
ribbon.  
5
6
Install the cartridge. (See Changing the ribbon on page 12-11.)  
Close the top cover.  
Press down on both sides of the top cover until it clicks.  
Put the paper back into the paper tray.  
7
12 - 5 TROUBLESHOOTING AND ROUTINE MAINTENANCE  
If you are having difficulty with the fax machine  
If you think there is a problem with the way your faxes look, make a  
copy first. If the copy looks good, the problem is probably not the fax  
machine. Check the chart below and follow the troubleshooting tips.  
DIFFICULTY  
SUGGESTIONS  
Printing or Receiving Faxes  
Condensed print and white  
If your copy looks good, you probably had a bad connection, with static  
streaks across the page or the or interference on the phone line. If the copy looks bad, clean the  
top and bottom of sentences  
are cut off.  
scanner area. If there is still a problem, call Brother or your dealer for  
service.  
Vertical black lines when  
receiving.  
The sender’s scanner may be dirty. Ask the sender to make a copy to  
see if the problem is on with the sending machine. Try receiving from  
another fax machine.  
If the problem continues, call Brother or your dealer for service.  
Phone Line or Connections  
The fax machine does not  
answer when called.  
Make sure the fax machine is in the correct receiving mode for your  
setup. (either FAX ONLYor F/T) Check for a dial tone. If possible, call  
the fax machine to hear it answer. If there is still no answer, check the  
telephone line cord connection. Connect a standard telephone handset  
to the fax machine’s telephone socket. If there is no ringing when you  
call the fax machine, ask your telephone company to check the line.  
External telephone answering Connect the telephone line cord from your TAD to the correct socket.  
device (TAD) does not answer Make sure the TAD is set to answer calls. (See Connecting an external  
when called  
No dial tone on the handset  
Press Speaker PhoneOR—Lift the handset. If you don’t hear a dial  
tone, check telephone line cord connections at the fax machine and wall  
socket. Check that the handset is connected to the fax machine’s  
handset socket. Test the wall socket with another single line telephone.  
If there is no dial tone at the wall outlet, call your telephone company.  
Sending Faxes  
Poor sending quality.  
Try changing your resolution to FINEor S.FINE. Make a copy to check  
the fax machine’s scanner operation.  
Dialling does not work  
Check all line cord connections.  
Check power cord connection.  
Send a manual fax by pressing Speaker Phone or by lifting the handset  
and dialling the number. Wait to hear fax receiving tones before  
pressing Start/Copy.  
Vertical black lines when  
sending.  
Use the fax machine to make a copy. If the copy shows the same  
problem, the scanner area is dirty. Lift the top cover and check the  
document path. Clean the scanner’s white roller and the glass strip  
under the roller using isopropyl alcohol and a lint-free cloth. (See  
TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 6  
       
DIFFICULTY  
SUGGESTIONS  
Handling Incoming Calls  
Double-ring in FAX/TEL mode The fax machine knows the incoming call is not a fax so it is signaling  
you to answer the telephone call. Pick up the fax machine handset or  
answer from an extension phone, and then press the fax machine’s  
Telephone Answer Code (default setting is #51). (See For FAX/TEL  
Transferring a call to the fax  
machine  
If you have answered the fax machine handset, press Start/Copy and  
hang up immediately.  
If you answered at an extension phone, press your three-digit Fax  
Receive Code (default setting is 51). When the fax machine answers,  
hang up.  
Fax machine “hears” voice as If the fax machine is set to Fax Detect ON, it is more sensitive to sounds.  
fax tone  
The fax machine may mistakenly interpret certain voices or music on the  
line as a calling fax machine and respond with fax receiving tones.  
Deactivate the fax by pressing #51 if you are at an extension phone or  
press Stop if you are at the fax machine or an external phone.  
Try avoiding this problem by turning FAX DETECT to OFF.  
Transmission Verification  
Report prints “Result:  
ERROR”  
There is probably temporary noise or static on the phone line. Try  
sending the fax again. If the problem continues, call the telephone  
company to check your phone line.  
Custom features on a single  
line.  
If you have Call Waiting, Ring Master, Voice Mail, an alarm system or  
any other custom feature on a single phone line with the fax machine, it  
may create a problem sending or receiving fax data.  
For example: If you are sending or receiving a fax message while a  
custom feature signal comes through on the line, the signal can  
temporarily interrupt or disrupt the fax data. Brother’s ECM feature  
should help overcome this problem. This condition is related to the  
telephone system industry and is common to all devices that send and  
receive data on a single, shared line with custom features. If avoiding a  
slight interruption is crucial to your business, we recommend a separate  
phone line with no custom features.  
12 - 7 TROUBLESHOOTING AND ROUTINE MAINTENANCE  
     
How to improve print quality  
Cleaning the print head  
WARNING  
After you have just used the machine, some internal parts of  
the machine are extremely HOT! So please be careful.  
1
2
Unplug the power cord for safety.  
Open the top cover by lifting the lever on the right side of the top  
cover.  
3
Take out the printing cartridge.  
Be careful not to cut yourself on the sharp edges of the metal  
part shown in the illustration.  
Sharp Edge  
TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 8  
       
4
To clean your machine’s print head, wipe the print head with a  
lint-free cloth that is dry or lightly moistened with isopropyl  
alcohol.  
5
6
Wait until the alcohol on the print head is totally dried.  
Install the printing cartridge. (See Changing the ribbon on page  
12-11.)  
7
Close the top cover.  
Press down on both sides of the top cover until it clicks.  
12 - 9 TROUBLESHOOTING AND ROUTINE MAINTENANCE  
Routine maintenance  
Cleaning the scanner  
1
2
Unplug the power cord for safety.  
Open the top cover by lifting the lever on the right side of the top  
cover.  
3
Clean the white bar and the glass strip under the bar with  
isopropyl alcohol on a lint-free cloth. Be careful not to drop  
anything into the fax machine.  
White Bar  
Glass Strip  
4
Close the top cover.  
Press down on both sides of the top cover until it clicks.  
TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 10  
         
Changing the ribbon  
The  
sign informs you of the status of remaining ribbon, and  
warns you if it is almost running out. The starter ribbon prints up to  
30 pages.  
This sign means remaining ribbon will be 100% - 50%.  
This sign means remaining ribbon will be under 49% - 20%.  
This sign means remaining ribbon will be under 19% - 1%.  
This sign means remaing ribbon will be 0%.  
Change used ribbon immediately. (See Accessory List on page A-1.)  
1
Open the top cover by lifting the lever on the right side of the top  
cover.  
Sharp Edge  
Be careful not to cut yourself on the sharp edges of the metal  
part shown in the illustration.  
12 - 11 TROUBLESHOOTING AND ROUTINE MAINTENANCE  
   
2
3
Remove the print cartridge containing the used ribbon and set it  
upside–down with the blue gear in the upper left corner.  
Blue Gear  
Take the used ribbon out of the cartridge:  
1
Unclip the upper white spool and slide the roll off the blue gear.  
(Do not remove the blue gear)  
2 Lift out the lower roll.  
Blue  
Gear  
Used Ribbon  
Upper White Spool  
White Gear  
Cartridge  
Lower White Spool  
4
Slide the white elastic off the new refill rolls and set them down  
with the full roll in the lower position. (The ribbon’s shiny side is  
facing down.)  
TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 12  
5
Remove the white gear and spools from the ends of the used  
cardboard cores. Then insert them into the same positions in the  
new cores.  
White Gear  
White Spool  
6
Install the new ribbon in the cartridge:  
1 Insert the lower roll into the cartridge holders.  
2 Slip the upper left cardboard core onto the blue gear of the  
cartridge and insert the upper roll into the cartridge holders.  
Shiny side is face down.  
Blue  
Gear  
White Spool  
12 - 13 TROUBLESHOOTING AND ROUTINE MAINTENANCE  
7
8
Turn the upper right white spool clockwise to tighten the ribbon,  
as shown.  
Turn the cartridge over and re-install it in your machine: Insert  
the recessed  
first and place the cartridge into its four holders.  
9
Press down on both sides of the top cover to close it securely.  
TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 14  
Packing and shipping the Fax machine  
Whenever you transport the fax machine, use the packing materials  
that came with the fax machine. Failure to pack the fax machine  
properly may damage your machine and such damages will not be  
covered under warranty.  
1
2
Unplug the fax machine from the AC power outlet.  
Remove the paper wire extension, telephone line cord, print  
cartridge and handset, and pack them into the carton.  
3
Wrap the fax machine in the plastic bag and place it in the  
original carton with the original packing material.  
12 - 15 TROUBLESHOOTING AND ROUTINE MAINTENANCE  
 
Glossary  
G
Automatic Document Feeder (ADF) Refers to the number of  
pages that can be placed in the document feeder and fed one at  
a time automatically.  
Automatic fax transmission Sending a fax without picking up the  
handset or pressing Speaker Phone.  
Auto Reduction Reduces size of incoming faxes.  
Backup Print Sets the fax machine to print a copy of every fax that  
is received and stored in memory.  
This is a safety feature so you will not lose messages during a  
power failure.  
Beeper The sound the keys make when they are pressed, an error  
occurs or a document has been received or transmitted.  
Broadcasting The ability to send the same fax message to more  
than one location.  
Call Reservation Allows you send a fax and then at the end of  
transmission, you can talk with the other party.  
Caller ID A service purchased from the Telephone Company that  
lets you see the number (or name) of the party calling you.  
Cancel Job Cancels a programmed job, like Delayed Fax or  
Polling.  
CNG tones The special tones (beeps) sent by fax machines during  
automatic transmission to tell the receiving machine that they are  
from a fax machine.  
Communication error (or Comm. Error) An error during fax  
sending or receiving, usually caused by line noise or static.  
Contrast Setting to compensate for dark or light documents, by  
lightening dark documents or darkening light documents.  
Cover Page Prints a page at the other party’s machine that contains  
the sender and recipient’s name and fax number, number of  
pages and comment. You can generate an electronic cover page  
at the other end with pre-programmed information from memory  
or you can print a sample cover page to fax with your document.  
GLOSSARY G - 1  
 
Delayed Fax Sends your fax at a later time that day.  
ECM (Error Correction Mode) Detects errors during fax  
transmission and resends the pages of the document that had an  
error.  
F/T Ring Time The length of time that the Brother machine rings  
(when the receive mode setting is FAX/TEL) to notify you to pick  
up a voice call that it answered.  
Fax Detect Enables the fax machine to respond to CNG tones if you  
interrupt a fax call by answering it.  
Fax Forwarding Sends a fax received in memory to another  
preprogrammed fax number.  
Fax Receive Code Press this code ( 5 1) when you answer a fax  
call from an extension or external phone.  
FAX/TEL You can receive faxes and telephone calls. Do not use  
this mode if you are using a telephone answering device (TAD).  
Fax tones The signals sent by sending and receiving fax machines  
while communicating information.  
Fine resolution Resolution is 203 x 196 dpi. It is used for small print  
and graphs.  
LCD (liquid crystal display) The display screen on the fax  
machine that shows interactive messages during On-Screen  
Programming and shows the date and time when the machine is  
idle.  
Manual fax When you lift the handset or press Speaker Phone so  
you can hear the receiving fax machine answer before you press  
Start/Copy to begin transmission.  
Menu mode Programming mode for changing your machine’s  
settings.  
Next Fax Reservation Accepts the next document in the ADF for  
transmission while the fax machine is still receiving.  
Out of Paper Reception Receives faxes into the fax machine’s  
memory when the machine is out of paper.  
Overseas Mode Makes temporary changes to the fax tones to  
accommodate noise and static on overseas phone lines.  
G - 2 GLOSSARY  
Paging Feature enables your fax machine to call your pager when  
a fax is received into its memory.  
Pause Allows you to place a 3.5 second delay in the dialling  
sequence stored on Quick-Dial numbers.  
Photo resolution A resolution setting that uses varying shades of  
gray for the best representation of photographs.  
Polling The process of a fax machine calling another fax machine  
to retrieve waiting fax messages.  
Pulse A form of rotary dialling on a telephone line.  
Remote Access Code Your own four-digit code (--- ) that allows  
you to call and access the fax machine from a remote location.  
Resolution The number of vertical and horizontal lines per inch.  
See: Standard, Fine, Super Fine and Photo.  
Ring Delay The number of rings before the fax machine answers in  
FAX ONLY and FAX/TEL modes.  
Search An electronic, alphabetical listing of stored Tel-Index and  
Group numbers.  
Standard resolution 203 x 98 dpi. It is used for regular size text  
and quickest transmission.  
Station ID The stored information that appears on the top of faxed  
pages. It includes the sender’s name and fax number.  
Super fine resolution 203 x 391 dpi. Best for very small print and  
line art.  
Tone A form of dialling on the telephone line used for Touch Tone  
telephones.  
Transmission The process of sending documents over the phone  
lines from the fax machine to a receiving fax machine.  
GLOSSARY G - 3  
Specifications  
S
General  
Type  
Desktop facsimile transceiver  
512 KB  
64 g/m2 - 90 g/m2: up to 30  
Line Thermal with Ribbon  
16 characters x 2 Lines with black lit  
Memory Capacity  
Paper Tray  
Printer Type  
LCD  
(Liquid Crystal Display)  
Operating Environment  
Best Print Quality  
Power Source  
10-35 °C  
20-33 °C  
220-240V AC 50/60 Hz  
Power Consumption  
Standby: under 5 watts  
Operating: under 170 watts  
Dimensions  
Weight  
333 (W) x 315 (D) x 332 (H) (mm)  
3.6 kg  
Copy  
Enlarge/Reduce  
50% to 150%  
S - 1 SPECIFICATIONS  
         
Fax  
Compatibility  
Coding System  
Modem Speed  
ITU-T Group 3  
Modified Huffman (MH)  
14400/12000/9600/7200/4800/2400 bps  
Automatic Fallback  
Document Size  
Paper Size  
Width 148 mm to 216 mm  
Length 150 mm to 600 mm  
A4  
Automatic Document  
Feeder (ADF)  
Up to 10 pages  
Gray Scale  
64 levels (Dithered)  
Polling Types  
Contrast Control  
Standard, Sequential, Secure, Timer  
Automatic/Light/Dark  
(manual setting)  
Resolution  
• Horizontal 8 dot/mm  
• Vertical Standard - 3.85 line/mm  
Fine, Photo -7.7 line/mm  
Superfine, Photo (copy) - 15.4 line/mm  
Tel-Index  
100 stations  
Automatic Redial  
Auto Answer  
3 times at 5 minute intervals  
0, 1, 2, 3 or 4 rings (For U.K.)  
2, 3 or 4 rings (For Ireland)  
Speaker Type  
Full Duplex. Digital  
Communication Source  
Memory Transmission  
Out of Paper Reception  
Public switched telephone network  
Up to 20 pages *  
Up to 25 pages *  
* “Pages” refers to the ITU-T Test chart #1 (in Out of Paper Reception in ECM mode). Specifications and  
printed materials are subject to change without prior notice.  
SPECIFICATIONS S - 2  
   
Index  
The items in the upper case represent LCD messages.  
A
D
Automatic  
Dialling  
Automatic Document Feeder  
B
E
ECM (Error Correction Mode)  
Extension telephone, using  
C
Cancelling  
Connecting  
F
F/T (Fax/Tel) Outgoing  
Copy  
Fax codes  
Fax Forward (Programming)  
I - 1 INDEX  
 
Fax, stand-alone  
I
from memory (fax redial)  
J
L
......................................6-7  
answering at extension  
double-ringing (voice calls)  
........................................5-3  
M
Manual  
Multi-line connections (PABX)  
O
G
P
H
INDEX I - 2  
Phone line  
Polling  
Print  
S
Setup  
Socket  
EXT. socket  
TAD (answering machine)  
R
Recording a Conversation  
......................................... 8-11  
Reducing  
T
if you are having difficulty  
Fax Journal  
Resolution  
printing or receiving faxes  
................................... 12-6  
fax (Standard, Fine,  
V
Volume, setting  
I - 3 INDEX  
Accessory List  
Model Name  
Description  
PC-70  
Printing Cartridge (1 set per box)  
PC-71RF  
PC-72RF  
PC-74RF  
1 re-fill for use in PC-70 Printing Cartridge  
2 re-fills for use in PC-70 Printing Cartridge  
4 re-fills for use in PC-70 Printing Cartridge  
*For optimum print quality and product performance within published  
specifications, use only the correct Brother replacement ribbon.  
MESSAGE MANAGER  
Retrieve a Fax  
Change Answer Mode  
Press 9 8.  
then for TAD:MSG MGR, press 1.  
FAX/TEL, press 2.  
Press 9 6.  
REMOTE CONTROL ACCESS CARD  
then to Print a Memory Status List press  
1, then enter the number of remote  
fax machine, and then # #. After  
the beep, hang up and wait.  
Retrieve all faxes press 2, then  
enter the number of remote fax  
machine, and then # #. After the  
beep, hang up and wait.  
Using Remote Access Code  
FAX ONLY, press 3.  
1
2
3
Dial your fax machine phone number from a  
touch tone phone.  
Enter your Remote Control Access Code  
(3 digits followed by ) after the beep.  
The fax machine signals the kinds of  
messages received:  
Exit Remote Operation  
Press 9 0.  
Erase all fax messages press 3.  
1 long beep – Fax message(s)  
2 long beeps – Voice message(s)  
3 long beeps – Fax and Voice message(s)  
No beeps – no messages  
After 2 short beeps, enter a command.  
Press 9 0 to reset the machine when you  
finish.  
Check Receiving Status  
Press 9 7.  
then for Fax message, press 1.  
Voice message, press 2.  
4
5
1 long beeps – received messages  
3 short beeps – no messages  
6
Hang up.  
5
6
1
A - 1  
   
Change Paging/Fax Forwarding  
Changing Remote Access Code  
Erase All Voice Messages  
Press 9 3. If you hear three beeps, all messages  
have not yet been heard, and the messages  
will not be erased.  
Setting  
1
2
Press Menu/Set, 8, 7.  
Enter a three-digit code using number  
keys 0-9. The cannot be changed.  
Press Menu/Set.  
Press 9 5.  
then to Turn feature off press 1.  
Enter Fax Forwarding press 2.  
Enter Paging press 3.  
3
4
Play/Record Outgoing Message  
Press 9 4.  
Press Stop.  
Progrm Fax Forward Number  
press 4. Enter the new number of  
the remote fax machine where  
you want your fax messages  
forwarded, and then press # #.  
Press 9 6 1 after two short beeps,  
then enter the number of remote  
fax machine, and then # # to  
retrieve Memory Status List.  
then to Play TAD MESSAGE OGM press 1 1.  
Play F/T MESSAGE press 1 2.  
Play PAGING MSG press 1 3.  
Record new TAD MESSAGE  
press 2 1, then speak after beep.  
press 9 to stop.  
Remote Commands  
Listen to Voice Messages  
Press 9 1.  
then to Repeat a message press 1.  
Skip to next message, press 2.  
Stop playing the message press 9.  
Record new F/T MESSAGE press 2 2,  
then speak after beep. press 9 to stop.  
Record new PAGING MSG press 2 3,  
then speak after beep. press 9 to stop.  
2
3
4
A - 2  
This machine is approved for use in the country of purchase only, local  
Brother companies or their dealers will only support fax machines purchased  
in their own countries.  
UK/IRE  
Version A  

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