Sharp Fax Machine FO 4650 User Manual

MODEL  
FO-4650  
FO-4970  
FACSIMILE  
OPERATION MANUAL  
1. Installation  
2. Sending Documents  
3. Receiving Documents  
4. Making Copies  
5. Special Functions  
6. Option Settings  
7. Printing Reports and Lists  
8. Maintenance  
9. Troubleshooting  
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WARNING - FCC Regulations state that any unauthorized changes or modifications to this equipment not  
expressly approved by the manufacturer could void the user’s authority to operate this equipment.  
Note: This equipment has been tested and found to comply with the limits for a Class B digital  
device, pursuant to Part 15 of the FCC Rules.These limits are designed to provide reasonable  
protection against harmful interference in a residential installation.This equipment generates, uses  
and can radiate radio frequency energy and, if not installed and used in accordance with the  
instructions, may cause harmful interference to radio communications. However, there is no  
guarantee that interference will not occur in a particular installation. If this equipment does cause  
harmful interference to radio or television reception, which can be determined by turning the  
equipment off and on, the user is encouraged to try to correct the interference by one or more of the  
following measures:  
- Reorient or relocate the receiving antenna.  
- Increase the separation between the equipment and the receiver.  
- Connect the equipment into an outlet on a circuit different from that to which the receiver is  
connected.  
- Consult the dealer or an experienced radio/TV technician for help.  
ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF 1991  
"The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a  
computer or other electronic device to send any message via a telephone facsimile machine unless  
such message clearly contains in a margin at the top or bottom of each transmitted page or on the  
first page of the transmission the following information:  
(1) The date and time of transmission.  
(2) Identification of either the business, business entity or individual sending the message.  
(3) Telephone number of either the sending machine, business, business entity or individual.  
In order to program this information into your facsimile machine, please refer to the appropriate  
instructions in the operation manual."  
As an ENERGY STARpartner, SHARP has determined  
that this product meets the ENERGY STARguidelines for  
energy efficiency.  
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QUICK REFERENCE GUIDE  
Note: Steps which are optional are enclosed in a dotted frame:  
RESOLUTION  
Transmitting documents  
Load  
document  
Dial (press  
numeric keys)  
RESOLUTION  
START  
Normal Dialing  
press SPEAKER  
Wait for  
reception tone  
START  
Dial (press  
numeric keys)  
Load  
document  
Direct Keypad  
Dialing  
RESOLUTION  
Rapid Key Dialing  
Load  
document  
Press Rapid  
Key  
RESOLUTION  
Enter Speed Dial number  
(press numeric keys, - if less  
than 3 digits, press START  
to complete entry)  
Load  
document  
SPEED DIAL  
RESOLUTION  
Speed Dialing  
START  
START  
Load  
document  
RESOLUTION  
REDIAL  
Redialing  
Wait for  
reception tone  
1
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GUIA DE CONSULTA RAPIDA  
Nota: El marco punteado significa que el procedimiento puede ser opcional:  
RESOLUTION  
Transmisión de documentos  
Colocar el  
documento  
Marque (pulse  
teclas numéricas)  
Marcación normal  
RESOLUTION  
pulse SPEAKER  
START  
Espere el tono  
recepción  
START  
Marque (pulse  
teclas numéricas)  
Marcación directa  
con el teclado  
Colocar el  
documento  
RESOLUTION  
Marcación con  
Teclas Rápidas  
Colocar el  
documento  
Pulse la Tecla  
Rápida  
RESOLUTION  
Introduzca el número de discado r  
pido (presione las teclas numéricas,  
si fueran menos de 3 digitos, para  
completar el procedimiento presione  
START.)  
Colocar el  
documento  
SPEED DIAL  
Marcación Veloz  
RESOLUTION  
START  
START  
Remarcación  
Colocar el  
documento  
Espere el tono  
recepción  
RESOLUTION  
REDIAL  
2
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Introduction  
Welcome, and thank you for choosing a Sharp facsimile machine! The  
features and specifications of your new Sharp fax machine are shown  
below.  
Automatic dialing  
Rapid Key Dialing: 48 numbers  
Speed Dialing:  
FO-4650: 75 numbers  
FO-4970: 100 numbers  
Memory size*  
Modem speed  
FO-4650: 1 MB (approx. 56 pages )  
FO-4970: 2 MB (approx. 116 pages)  
FO-4650: 14,400 bps (max.)  
FO-4970: 33,600 bps (max.)  
Automatic fallback to lower speeds.  
Transmission time*  
FO-4650: Approx. 6 seconds  
FO-4970: Approx. 2 seconds  
Toner cartridgeyield  
(4% page coverage, letter  
paper)  
Initial starter cartridge (included with fax  
machine): Approx. 3000 pages  
Replacement cartridge (FO-47ND):  
Approx. 6000 pages  
Drum cartridge yield  
Initial starter cartridge (included with fax  
machine): 20,000 pages (ave.)  
Replacement cartridge (FO-47DR): 20,000  
pages (ave.)  
Resolution  
Horizontal: 203 pels/inch (8 pels/mm)  
Vertical:  
Standard: 98 lines/inch (3.85 lines/mm)  
Fine /Halftone:  
196 lines/inch (7.7 lines/mm)  
Super fine: 391 lines/inch (15.4 lines mm)  
*Based on ITU-T Test Chart #1 at standard resolution in Sharp special mode,  
excluding time for protocol signals (i.e., ITU-T phase C time only).  
3
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Automatic document  
feeder  
Letter paper (20 lb): Max. 50 pages  
Legal paper: Max. 20 pages  
(Note: 11” x 17” paper must be loaded one  
page at a time.)  
Paper capacity  
250 sheets (500-sheet cassette available as  
option)  
Compression scheme  
MMR, MR, MH, Sharp (H2)  
(FO-4970: Also supports JBIG)  
Halftone (grayscale)  
64 levels  
Applicable telephone line Public switched telephone network  
Compatibility  
ITU-T (CCITT) G3 mode  
Printing resolution  
Horizontal: 406 lines/inch (16 lines/mm)  
Vertical: 391 lines/inch (15.4 lines/mm)  
Input document size  
Automatic feeding:  
Width: 5.8 to 10.1" (148 to 256 mm)  
Length: 5.0 to 14.3" (128 to 364 mm)  
Manual feeding:  
Width: 5.8 to 11.0" (148 to 279 mm)  
Length: 5.0 to 17.0" (128 to 432 mm)  
Effective Scanning width 8.3" (210 mm) max.  
Effective Printing width 8.0" (203 mm) max.  
Reception modes  
Instascan speed  
Full Dual Access  
Copy function  
Auto/Manual  
30 ppm (letter paper)  
Yes  
Single/Multi/Sort (99 copies/page)  
120 V AC, 60 Hz  
50 - 86°F (10 - 30°C)  
20 to 85% RH  
Power requirements  
Operating temperature  
Humidity  
4
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Power consumption  
Dimensions  
Standby: 10 W  
Maximum: 580 W  
Width: 18.1" (460 mm)  
Depth: 15.2" (385 mm)  
Height: 10.6" (270 mm)  
Weight  
Approx. 27.8 lbs. (12.6 kg)  
As a part of our policy of continuous improvement, SHARP reserves the right to  
make design and specification changes for product improvement without prior notice.  
The performance specification figures indicated are nominal values of production  
units. There may be some deviations from these values in individual units.  
Important safety information  
Be sure to save these instructions!  
When using your facsimile equipment, basic safety precautions  
should always be followed to reduce the risk of fire, electric shock and  
injury to persons, including the following:  
• CAUTION: To reduce the risk of fire, use only No. 26 AWG or larger  
telecommunication line cord.  
• Do not disassemble this machine or attempt any procedures not  
described in this manual. Refer all servicing to qualified service per-  
sonnel.  
• This machine must only be connected to a 120 V, 60 Hz, grounded (3-  
prong) outlet. Connecting it to any other kind of outlet will damage the  
machine and invalidate the warranty.  
• Do not install or use the machine near water, or when you are wet. For  
example, do not use the machine near a bath tub, wash bowl, kitchen  
sink or laundry tub, in a wet basement, or near a swimming pool. Take  
care not to spill any liquids on the machine.  
5
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• Use only the power cord provided with the facsimile machine. Do not  
use an AC extension cord.  
• Unplug the machine from the telephone jack and then the power outlet  
and consult a qualified service representative if any of the following  
situations occur:  
- Liquid has been spilled into the machine or the machine has been  
exposed to rain or water.  
- The machine produces odors, smoke, or unusual noises.  
- The power cord is frayed or damaged.  
- The machine has been dropped or the housing damaged.  
• Do not allow anything to rest on the power cord, and do not install the  
machine where people may walk on the power cord.  
• Never insert objects of any kind into slots or openings on the machine.  
This could create a risk of fire or electric shock. If an object falls into  
the machine that you cannot safely remove, unplug the machine and  
consult a qualified service representative.  
• Do not place this machine on an unstable cart, stand or table. The  
machine could be seriously damaged if it falls.  
• Avoid using a telephone (other than a cordless type) during an electri-  
cal storm. There may be a remote risk of electric shock from lightning.  
• Do not use a telephone to report a gas leak in the vicinity of the leak.  
• The power outlet must be installed near the equipment and must be  
easily accessible.  
Important:  
• This facsimile machine is not designed for use on a line which has call  
waiting, call forwarding, or certain other special services offered by  
your telephone company. If you attempt to use the fax machine in con-  
junction with any of these services, you may experience errors during  
transmission and reception of facsimile messages.  
• This machine is not compatible with digital telephone systems.  
6
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Table of Contents  
QUICK REFERENCE GUIDE . . . . . . . . . . . . . . . . . . . . . . . . . . 1  
GUIA DE CONSULTA RAPIDA . . . . . . . . . . . . . . . . . . . . . . . . 2  
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3  
Important safety information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5  
Table of Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7  
1. Installation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9  
Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9  
A Look at the Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . 10  
Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16  
Installing the Print Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . 20  
Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25  
Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . 28  
Setting the Date and Time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31  
Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33  
2. Sending Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35  
Transmittable Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35  
Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37  
Adjusting the Resolution and Contrast . . . . . . . . . . . . . . . . . . . . 38  
Sending a Fax by Normal Dialing . . . . . . . . . . . . . . . . . . . . . . . . 40  
Programming Auto-Dial Numbers . . . . . . . . . . . . . . . . . . . . . . . . 42  
Sending a Fax by Automatic Dialing . . . . . . . . . . . . . . . . . . . . . . 48  
Cover Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59  
Batch Page Numbering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61  
3. Receiving Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . 63  
Using AUTO Reception Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . 64  
Using MANUAL Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . 64  
Substitute Reception to Memory . . . . . . . . . . . . . . . . . . . . . . . . . 65  
7
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Table of Contents  
4. Making Copies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66  
5. Special Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .69  
Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69  
Confidential Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74  
Relay Request . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80  
Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88  
Power Save Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96  
Timer Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102  
Batch Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113  
Entering and Using Programs . . . . . . . . . . . . . . . . . . . . . . . . . . 116  
Duplex Scanning for Two-sided Documents . . . . . . . . . . . . . . . 131  
Print Hold. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133  
Department Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135  
Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . 138  
Telephone Billing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140  
Distinctive Ring . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142  
6. Optional Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .144  
7. Printing Lists and Reports. . . . . . . . . . . . . . . . . . . . . . .154  
8. Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .162  
Cleaning the Scanning Glass and Rollers . . . . . . . . . . . . . . . . . 162  
The Housing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163  
Replacing the Verification Stamp. . . . . . . . . . . . . . . . . . . . . . . . 163  
9. Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .165  
Problems and Solutions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 165  
Messages and Signals. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 169  
Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172  
FCC Regulatory Information . . . . . . . . . . . . . . . . . . . . . . . . . . . 176  
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .179  
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1. Installation  
Unpacking Checklist  
Before setting up, make sure you have all of the following items. If  
any are missing, contact your dealer.  
Rapid Key  
labels  
Power cord  
Paper size  
labels  
Telephone  
line cord  
Document  
OUT tray  
Toner cartridge  
Operation  
manual  
Received  
document tray  
Drum cartridge  
9
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A Look at the Operation Panel  
A Look at the Operation Panel  
1
2
3
LINE IN USE  
STATUS CHECK  
STANDARD  
FINE  
SUPER FINE  
CHANGEOVER  
POWER SAVE  
HALF TONE  
RESOLUTION  
4
5
6
7 8  
9
10  
Display  
1
This displays messages and prompts during operation and  
programming.  
LINE IN USE light  
This lights when the fax machine is using the telephone line.  
2
3
STATUS CHECK light  
This lights when a paper size error or paper jam occurs, or when the  
print compartment cover is open. A message will appear in the display  
to indicate the problem. (The indicator also lights steadily when the  
received document tray is not properly installed.)  
Service indicator  
4
This lights when a problem occurs which must be fixed by a service  
technician.  
10  
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A Look at the Operation Panel  
Paper out indicator  
5
6
This lights when the fax machine is out of paper. If the machine has a  
paper cassette, the indicator blinks when one of the paper sources  
(tray or cassette) is out of paper, and lights steadily when all sources  
are out of paper.  
Tonercartridgeindicator  
This blinks when the toner cartridge nears empty, and lights steadily  
when the toner cartridge needs replacement.  
Drum cartridge indicator  
This blinks when the drum cartridge needs replacement.  
7
8
CHANGEOVER key  
Two types of information appear in the display: prompts related to  
operations you are performing, and information about how the fax is  
using the telephone line (transmitting, receiving, etc.). Press this key  
to switch between the two types of information.  
9
POWER SAVE key  
Press this key to turn on Power Save Mode, or set the Power Save  
Mode timer if TIMER has been selected with Option Setting 34  
(Power Save Type).  
RESOLUTION key  
10  
Press this key to adjust the resolution before sending or copying a  
document.  
11  
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A Look at the Operation Panel  
11  
01  
A
02  
B
03  
C
04  
D
05  
E
06  
F
07  
G
08  
H
09  
I
10  
J
11  
K
12  
L
13  
M
14  
N
15  
O
16  
P
Rapid Key  
overlay down  
17  
Q
18  
R
19  
S
20  
T
21  
U
22  
V
23  
W
31  
24  
X
25  
Y
26  
Z
27  
28  
29  
30  
32  
SPACE  
SHIFT  
SP  
CLEAR  
11 12 13 14 15 16 17 18 19  
33  
34  
35  
C
36  
D
37  
E
38  
F
39  
40  
A
B
G
H
Rapid Key  
overlay up  
41  
42  
43  
K
44  
L
45  
M
46  
N
47  
48  
I
J
O
P
SEARCH DIAL  
PAGE COUNTER  
R
MEM.STATUS  
W
CONTRAST  
Q
CONFIDENTIAL TIMER  
RELAY  
LIFE  
S
T
U
V
X
DOWN  
UP  
COVER SHEET  
Y
Z
SPACE  
SHIFT  
SP  
CLEAR  
20  
21 22 23 24  
25  
26  
11  
12  
13  
Rapid Dial Keys  
Press one of these keys to dial a fax number automatically. (Note that  
you must attach the Rapid Key labels.)  
CONTRAST key  
Press this key to adjust the contrast before sending or copying a  
document.  
PAGE COUNTER key  
Press this key to include a slash and the total number of pages after  
each page number on the pages of a transmitted document.  
14  
15  
CONFIDENTIAL key  
Press this key to send or print out a confidential document.  
TIMER key  
Press this key to set an operation to be performed automatically at a  
later time.  
12  
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A Look at the Operation Panel  
RELAY key  
16  
Press this key to send a document to another Sharp fax machine and  
have that machine in turn relay the document to one or more end  
receiving machines.  
17  
18  
LIFE key  
Press this key, followed by 1, to check the total number of pages  
printed by the fax machine.  
MEM. STATUS key  
Press this key to check the status of documents waiting in memory for  
transmission.  
19  
20  
21  
SEARCH DIAL key  
Press this key to search through your auto dial fax numbers by name.  
COVER SHEET key  
Press this key to include a cover sheet when sending a fax.  
SPACE key  
Press this key to enter a space when programming a name.  
SHIFT key  
22  
Press this key to switch between upper and lower case letters when  
programming a name.  
23  
24  
SP key  
Press this key to enter a symbol when programming a name.  
CLEAR key  
Press this key to clear a mistake when programming a name or fax  
number.  
Arrow keys  
25  
26  
Press these keys to move the cursor forward or backward when  
programming a name or fax number.  
UP and DOWN keys  
Press these keys to adjust the volume of the speaker when the  
SPEAKER key has been pressed, or the volume of the ringer at all  
other times.  
13  
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A Look at the Operation Panel  
27  
28 29 30  
31  
32  
COPY  
DOCUMENT DUPLEX SCAN  
ABC  
DEF  
FUNCTION  
1
2
3
GHI  
JKL  
MNO  
SPEED DIAL  
BROADCAST  
PRIORITY  
REPORT  
4
5
6
PRS  
TUV  
WXY  
REDIAL  
7
8
9
OPER  
SPEAKER  
STOP  
START  
0
33 34 35 36 37 38  
39  
Dial keypad (numeric keys)  
Use these keys to dial and program fax numbers.  
27  
28 FUNCTION key  
Press this key to select various special functions.  
29  
30  
31  
SPEED DIAL key  
Press this key to dial a Speed Dial number.  
COPY key  
Press this key to make a copy of a document.  
DOCUMENT key  
Press this key to transmit a document without reading it first into  
memory.  
14  
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A Look at the Operation Panel  
DUPLEX SCAN key  
Press this key to transmit or copy a two-sided document.  
32  
33  
REDIAL key  
Press this key to automatically redial the last number dialed.  
34  
35  
SPEAKER key  
Press this key when transmitting a document by Normal Dialing to  
listen to the line and verify the response of the receiving fax machine.  
BROADCAST key  
Press this key to send a document to a group of receiving fax  
machines.  
STOP key  
36  
37  
Press this key to cancel an operation before it is completed.  
PRIORITY key  
Press this key when you need to transmit a document ahead of other  
documents waiting in memory for transmission.  
38  
START key  
Press this key to begin transmission when using Speed Dialing, Direct  
Keypad Dialing, or Normal Dialing.  
39 REPORT key  
Press this key to print out a report on the most recently completed  
transmission or reception.  
15  
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Connections  
Connections  
Points to keep in mind when setting up  
Do not place the machine in direct sunlight.  
Do not place the machine near heaters or air conditioners.  
Keep dust away from the machine.  
Install the machine on a level surface.  
Connecting the power cord  
Connect the female end of the power cord to the fax machine as  
shown. Insert the male end into a 120 V, 60 Hz, grounded (3-prong)  
AC outlet.  
Press the power  
switch to turn on  
the power.  
Note: If your area experiences a high incidence of lightning or power  
surges, we recommend that you install surge protectors for the power and  
telephone lines. Surge protectors can be purchased at most telephone spe-  
cialty stores.  
16  
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Connections  
Connecting the telephone line cord  
Insert one end of the line cord into the jack on the back of the machine  
marked TEL. LINE. Insert the other end into a standard (RJ11C)  
single-line wall telephone jack.  
Note: The fax machine is set for touch-tone dialing. If you are on a pulse  
dial (rotary) line, you must set the fax machine for pulse dialing by  
changing Option Setting 22. This procedure is described in Chapter 6,  
Optional Settings.  
Connecting a telephone (optional)  
If desired, you can connect a telephone to the TEL. SET jack on the  
back of the machine.  
17  
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Connections  
Attaching the document OUT tray  
Insert the protrusion on the right side of the machine into the hole in  
the right side of the document OUT tray as shown, then bend the tray  
slightly and insert so that the protrusion on the left side of the machine  
goes into the hole on the left side of the document OUT tray.  
Pull out the tray  
extension.  
Automatic Document Feeder  
LETTER  
LEGAL  
:
:
MAX 50 SHEETS  
MAX 20SHEETS  
Attach the Automatic  
Document Feeder label  
to the top of the machine.  
Attaching the received document tray  
Slide the received document tray into the machine as shown. When it  
stops, lift the end slightly and push in so that the tray locks into place.  
Make sure the left edge of  
the tray fits into the slot.  
Important!  
The received document tray must be attached for the fax machine to  
operate properly.  
18  
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Connections  
Verification Stamp (option)  
Note: This function is available as an option. Consult your dealer if you  
wish to use it.  
When transmitting a document, you can have your fax stamp each  
document page as it is scanned. After scanning, you can check to see  
if all documents have been stamped to verify that no double feeds  
occurred. (A double feed is when two pages are fed through the  
scanner at once, which means that one of the pages is not scanned.)  
To use this function, have your dealer install the Verification Stamp  
option, and then set Option Setting 29 to ON as explained in Chapter  
6, Optional Settings.  
19  
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Installing the Print Cartridges  
Installing the Print Cartridges  
Follow the steps below to install or replace the toner and drum  
cartridges.  
The initial starter toner cartridge included with the fax machine can  
print approximately 3000 letter-size pages (4% coverage of each  
page).  
The replacement toner cartridge (FO-47ND) can print approxi-  
mately 6000 letter-size pages.  
The drum cartridge (FO-47DR) can print approximately 20,000 let-  
ter-size pages.  
1 Press the green release and open the  
print compartment cover.  
Caution!  
The fusing unit inside the print  
compartment becomes very hot  
during operation. Be careful not to  
touch the inside of the compart-  
ment.  
2 If you are replacing the toner  
cartridge, remove the old cartridge  
and dispose of it according to local  
regulations. Go directly to Step 6 if  
you are only replacing the toner  
cartridge and not the drum cartridge.  
If you are replacing the drum car-  
tridge but not the toner cartridge,  
remove the toner cartridge and  
place it on a sheet of paper.  
20  
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Installing the Print Cartridges  
3 If you are replacing the drum  
cartridge, remove the old cartridge  
and dispose of it according to local  
regulations.  
4 Remove the new drum cartridge from  
its packaging.  
Caution! Excessive exposure to  
light will damage the drum car-  
tridge. Install the cartridge  
promptly after removing it from its  
packaging.  
5 Insert the drum cartridge into the print  
compartment, aligning the guides on  
the cartridge with the grooves on the  
sides of the compartment.  
Blue  
Insert the cartridge by aligning the  
colored “1” labels on the cartridge  
and the sides of the compartment.  
Green  
Make sure the drum cartridge is  
inserted in as far as it will go.  
21  
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Installing the Print Cartridges  
6 If you are installing a new toner  
cartridge, remove the new toner  
cartridge from its packaging. Shake as  
indicated by the arrows to distribute  
the toner evenly within the cartridge.  
If the toner is still lumpy after shak-  
ing, the gears in the cartridge may  
make a noticeable sound when the  
print compartment cover is closed  
after installing the cartridge. This is  
normal and does not indicate a  
problem in the machine.  
7 Hold the toner cartridge by the handle  
and lower it into the print  
Blue  
compartment. Make sure that the four  
pins (two on each side) fit into the  
grooves on the sides of the  
Green  
compartment.  
Insert the cartridge by aligning the  
colored “2” labels on the cartridge  
and the side of the compartment  
Make sure the toner cartridge clicks  
into place.  
22  
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Installing the Print Cartridges  
8 Close the print compartment cover.  
Press down on the dot markings at  
the left edge to make sure the cover  
is completely closed.  
9 Reset the toner counter by pressing  
the LIFE key (flip up the Rapid Key  
overlay), 2, and the START key.  
START  
LIFE  
2
3
V
10 Reset the drum counter by pressing  
the LIFE key (flip up the Rapid Key  
overlay), 3, and the START key.  
START  
LIFE  
V
Note: The print compartment cover may become noticeably warm if a  
large number of pages are successively printed. This is normal and does  
not indicate a problem in the machine.  
23  
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Installing the Print Cartridges  
When to replace the toner cartridge  
When the toner cartridge nears empty (about 100 pages can still be  
printed), the toner cartridge indicator on the operation panel will  
blink. When the toner cartridge is empty, the toner cartridge indicator  
will light steadily and REPLACE TONER will appear in the display.  
Printing will no longer be possible. Use the following replacement  
toner cartridge:  
Sharp FO-47ND toner cartridge  
When to replace the drum cartridge  
When the drum cartridge life is over, the drum cartridge indicator on  
the operation panel will blink and DRUM LIFE OVER will appear in  
the display. Use the following replacement drum cartridge:  
Sharp FO-47DR drum cartridge  
Caution!  
Be sure to use only genuine Sharp supplies.  
24  
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Loading Printing Paper  
Loading Printing Paper  
You can load up to 250 sheets of letter or legal paper (max. 20 lbs.) in  
the paper tray. You can load up to 500 sheets of letter paper in the  
paper cassette.  
Note: The paper cassette is available as an option. To have the  
cassette installed, consult your dealer.  
Note: To use A4 paper in the paper cassette, you must have a service  
technician adjust the cassette.  
Loading paper in the paper tray  
1 Remove the received document tray.  
2 If you are loading legal paper, grasp  
the end of the paper tray and pull it  
out.  
25  
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Loading Printing Paper  
3 Insert a stack of paper into the tray,  
print side up.  
If you loaded letter paper, make  
sure the end of the tray is pushed in.  
Otherwise a size error will result.  
Caution!  
This paper tray is designed to  
accomodate 250 sheets of paper.  
[See the Red line in the tray.]  
Loading more than 250 sheets may  
damage the machine.  
Attach a letter or legal label  
here to indicate the paper size.  
4 Replace the received document tray.  
The received document tray must  
be attached for the fax machine to  
operate properly.  
Loading paper in the paper cassette (if installed)  
1 Grasp the hand-hold on the cassette  
and pull out the cassette until it stops.  
26  
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Loading Printing Paper  
2 Push the pressure plate down until it  
locks into position.  
3 Place a stack of paper in the cassette,  
print side up.  
Make sure the stack of paper is not  
higher than the two tabs on the  
paper guide and the two metal tabs.  
If it is, remove some of the paper.  
4 Push the cassette back into the  
machine, making sure it clicks into  
place.  
Attach a LETTER label here  
to indicate the paper size.  
Note: We recommend that you do not add paper to the tray or cassette while  
paper still remains. This may result in double feeds.  
27  
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Entering Your Name and Fax Number  
Entering Your Name and Fax Number  
Before you can begin using the fax machine, you must program your  
name and fax number. Once you program this information, it will  
appear automatically at the top of each fax page you send.  
Important!  
The law requires that your name, telephone/fax number, and the date and  
time appear on each fax message you send. Enter your name and fax  
number here and set the date and time as explained in the following sec-  
tion to have the fax machine include this information automatically at the  
top of your fax messages.  
Note: Make sure the display shows the date and time before beginning a  
programming operation. If the display shows the telephone line status,  
press the CHANGEOVER key to switch to the date and time.  
1 Press these keys:  
FUNCTION  
3
The display will show:  
3:ENTRY MODE  
ENTER #(1-9,*,#)  
2 Press the 3 key.  
3
The display will show:  
3:OWN PASSCODE SET  
ENTER FAX #  
28  
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Entering Your Name and Fax Number  
3 Enter your fax number (max. of 20  
digits) by pressing the numeric keys.  
To insert a space between digits,  
press the # key.  
To clear a mistake, press the STOP  
key.  
8
3
3
4
2
5
2
4
5
2
(Example)  
4 Press the START key.  
START  
The display will show:  
ENTER SENDERS NAME  
5 Flip the Rapid Key overlay down (if it  
is up), and enter your name by  
pressing the appropriate letter keys as  
shown below. (Max. of 24  
characters.)  
A
I
B
J
C
K
S
D
L
T
E
M
U
F
N
V
G
O
H
P
X
Q
Y
R
Z
W
SPACE  
SHIFT  
SP  
CLEAR  
S
H
A
R
P
Example: SHARP =  
29  
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Entering Your Name and Fax Number  
Press the SPACE key to enter a space. To change case, press the  
SHIFT key.  
To clear a mistake, press the CLEAR key.  
To enter a number as part of a name, press the appropriate numeric  
key. To select one of the following special symbols, press the SP  
key one or more times: !"#$%&’()++,-/:;<=>?[¥]^_'{|}→←@.  
6 Press the START key.  
START  
The display will show:  
4:DATE &TIME SET MODE  
PRESS START KEY  
7 Press the STOP key twice to return to  
STOP  
STOP  
the date and time display.  
30  
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Setting the Date and Time  
Setting the Date and Time  
The date and time appear in the display, in reports, and at the top of  
each page you transmit. Set the date and time by pressing the keys on  
the operation panel as shown below.  
Note: Make sure the display shows the date and time before  
beginning a programming operation. If the display shows the  
telephone line status, press the CHANGEOVER key to switch to the  
date and time.  
1 Press these keys:  
FUNCTION  
3
4
The display will show:  
(Note: the currently set  
date will appear to the  
right of DATE)  
4:DATE&TIME SET MODE  
DATE 06-08-2001  
2 Enter a two-digit number for the  
month (“01” for January, “02” for  
February, “12” for December, etc.).  
0
1
Example: January  
To correct a mistake, press the STOP  
key to move the cursor back to the  
mistake and then enter the correct  
number.  
3 Enter a two-digit number for the day  
0
5
(“01” to “31”).  
Example: the 5th  
4 Enter the year (four digits).  
0
0
2
1
Example: 2001  
31  
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Setting the Date and Time  
5 Enter a two-digit number for the hour  
(“01” to “12”) and a two-digit number  
for the minute (“00” to “59”).  
0
9
2
5
Example: 9:25  
A.M.  
P.M.  
6 Press the * key to select A.M. or the  
# key to select P.M.  
or  
START  
7 Press the START key to start the  
clock.  
STOP  
STOP  
8 Press the STOP key twice to return to  
the date and time display.  
Daylight Saving Time  
If desired, you can set the clock to move forward and backward  
automatically at the beginning and end of Daylight Saving Time.  
FUNCTION  
1 Press these keys:  
3
5
YES  
NO  
2 Press 1 to turn on the Daylight Saving  
Time function, or 2 to turn it off.  
or  
1
2
STOP  
STOP  
3 Press the STOP key twice to return to  
the date and time display.  
32  
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Volume Adjustment  
Volume Adjustment  
You can adjust the volume of the speaker and ringer using the UP and  
DOWN keys.  
Speaker  
SPEAKER  
1 Press the SPEAKER key.  
2 Press the UP or DOWN key.  
UP  
DOWN  
Display:  
or  
SPEAKER VOLUME  
HIGH  
SPEAKER VOLUME  
MIDDLE  
SPEAKER VOLUME  
LOW  
3 When the display shows the desired  
volume level, press the SPEAKER  
key to turn off the speaker.  
SPEAKER  
33  
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Volume Adjustment  
Ringer  
1 Press the UP or DOWN key. (Make  
sure the SPEAKER key has not been  
pressed.)  
UP  
DOWN  
or  
The ringer will ring once at the  
selected level, then the date and  
time will reappear in the display.  
Display:  
RINGER VOLUME  
HIGH  
RINGER VOLUME  
MIDDLE  
RINGER VOLUME  
LOW  
RINGER VOLUME  
OFF OK?(PRESS START)  
2 If you selected RINGER OFF: OK?,  
START  
press the START key.  
34  
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2. Sending Documents  
Transmittable Documents  
Size and weight  
The size and weight of documents that you can load in the document  
feeder depend on whether you load one page at a time or several pages  
at once.  
Loading one page at a time:  
11"  
(279 mm)  
Minimum  
5.8"  
Maximum  
size  
size  
(148 mm)  
5.0"  
(128 mm)  
17"  
(432 mm)  
Minimum  
weight  
Maximum  
weight  
14 lbs.  
(52 g/m²)  
36 lbs.  
(157 g/m²)  
Loading multiple pages at once (letter-size: max. 50 pages, legal-  
size: max. 20 pages):  
10.1"  
(256 mm)  
Minimum  
size  
5.8"  
(148 mm)  
Maximum  
size  
5.0"  
14.3"  
(364 mm)  
(128 mm)  
Minimum  
weight  
Maximum  
weight  
20 lbs.  
(80 g/m²)  
14 lbs.  
(52 g/m²)  
Note: 11” x 17” paper must be loaded one page at a time.  
35  
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Transmittable Documents  
Maximum scanning area  
The area of the document that the fax machine can scan is slightly  
smaller than the actual document size. Any letters or graphics outside  
this area will not be scanned.  
Maximum scanning width:  
Maximum scanning length:  
8.3 inches (210 mm)  
The length of the document minus  
0.16 inches (4 mm) from the top and  
bottom of the document.  
Other restrictions  
The scanner cannot recognize yellow, greenish yellow, or light blue  
ink.  
Ink, glue, and correcting fluid on documents must be dry before  
they pass through the document feeder.  
All clips, staples, and pins must be removed from documents before  
loading in the feeder. If these are not removed, they may damage  
the machine.  
Documents which are patched, taped, torn, smaller than the mini-  
mum size, carbon backed, easily smudged, or have a slippery  
coated surface should be photocopied, and the copy loaded in the  
feeder.  
36  
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Loading the Document  
Loading the Document  
Up to 50 letter-sized pages (20 legal-sized pages) can be placed in the  
feeder at one time. The pages will automatically feed into the machine  
starting from the bottom page.  
If you need to send or copy more than 50 pages, place the additional  
pages gently and carefully in the feeder just before the last page is  
scanned. Do not try to force them in, as this may cause double-feed-  
ing or jamming.  
If your document consists of several large or thick pages which  
must be loaded one at a time, insert each page into the feeder as the  
previous page is being scanned. Insert gently to prevent double-  
feeding.  
1 Adjust the document guides to the  
width of your document.  
2 Place the document face down and  
push it gently into the document  
feeder. The top edge of the document  
should enter the machine first.  
The feeder will draw the leading  
edge of the document into the  
machine. SEND READY will  
appear in the display.  
Note: When inserting a large  
number of pages in the feeder,  
slant the front end of the stack so  
that the bottom pages enter first.  
37  
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Adjusting the Resolution and Contrast  
3 Adjust the resolution and/or contrast  
settings (if desired) and then dial the  
receiving machine as explained in the  
following sections.  
Adjusting the Resolution and Contrast  
If desired, you can adjust the resolution and contrast before sending a  
document.  
Resolution  
The fax machine has four resolution settings:  
STANDARD  
Use STANDARD for ordinary documents.  
This setting gives you the fastest and most  
economical transmission.  
FINE  
Use FINE for documents containing small  
letters or fine drawings.  
SUPER FINE  
HALF TONE  
Use SUPER FINE for documents containing  
very small letters or very fine drawings.  
Use HALF TONE for photographs and  
illustrations. The original will be reproduced  
in 64 shades of gray.  
The default resolution setting is STANDARD. If you don’t adjust the  
resolution before sending a document, the fax machine will  
automatically use STANDARD resolution.  
In order to transmit in FINE or SUPER FINE resolution, the receiv-  
ing fax machine must also have that resolution. If it doesn’t, the  
next best available setting will be used.  
The resolution settings are only effective for transmitting and copy-  
ing a document. They are not effective for receiving a document.  
38  
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Adjusting the Resolution and Contrast  
To adjust the resolution setting, press the RESOLUTION key one or  
more times until the indicator light next to the desired setting comes  
on.  
STANDARD  
FINE  
RESOLUTION  
SUPER FINE  
HALF TONE  
RESOLUTION  
Contrast  
The fax machine has three contrast settings:  
AUTO  
DARK  
LIGHT  
Use AUTO for normal documents.  
Use DARK for faint documents.  
Use LIGHT for documents with a dark  
background.  
The default setting is AUTO.  
To adjust the contrast, flip up the Rapid Key overlay (if necessary)  
and press the CONTRAST key until the desired setting appears in the  
display.  
( AUTO)  
M:00% SEND READY  
CONTRAST  
Q
( DARK)  
M:00% SEND READY  
(LIGHT)  
M:00% SEND READY  
39  
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Sending a Fax by Normal Dialing  
Sending a Fax by Normal Dialing  
With Normal Dialing, you press the SPEAKER key and then dial by  
pressing the numeric keys.  
Normal Dialing allows you to listen to the line through the speaker  
to make sure the other fax machine is responding. (Note that the  
speaker is not a speakerphone; it cannot be used for talking.)  
If you have connected an extension telephone to the fax machine,  
you can also pick up the extension phone and dial using the exten-  
sion phone (do not press the SPEAKER key on the fax machine). If  
a person answers, you will be able to speak to them through the  
phone before sending a fax.  
Note: If you press the SPEAKER key to dial, you will not be able to  
speak using an extension phone connected to the fax machine in the event  
that a person answers.  
1 Load the document(s). (Note: If  
desired, you can load the document  
after dialing in Step 3, below.)  
SEND READY will appear in the  
display.  
Set the resolution and/or contrast if  
desired.  
CONTRAST  
Q
RESOLUTION  
2 Press the SPEAKER key or pick up  
an extension phone connected to the  
fax machine. Listen for the dial tone.  
SPEAKER  
40  
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Sending a Fax by Normal Dialing  
3 If you pressed the SPEAKER key,  
dial the number of the receiving  
machine by pressing the numeric  
keys on the fax machine.  
3
1
2
1
1
4
4
(Example)  
If you are using an extension phone,  
dial using the keypad on the extension  
phone.  
If Option Setting 26 (TEL.  
BILLING CODE) has been set to  
ON and BILLING CODE DIAL  
has been set to AFTER, press the  
REDIAL key after dialing.  
4 Wait for the connection. When you  
hear a fax tone, press the START key  
on the fax machine.  
START  
If a person answers and you are  
using an extension phone, ask them  
to press their Start key. When you  
hear the fax tone, press the START  
key on your fax machine.  
Using the REDIAL key  
You can press the REDIAL key to redial the last number dialed. To  
send a document, press the START key when you hear the fax tone  
after the connection is made. Note that the speaker is automatically  
activated when you press the REDIAL key.  
41  
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Programming Auto-Dial Numbers  
Programming Auto-Dial Numbers  
You can dial a fax number by simply pressing a Rapid Key, or by  
pressing the SPEED DIAL key and entering an abbreviated Speed  
Dial number.  
To use a Rapid Key or Speed Dial number, you must first program the  
full fax number in the Rapid Key or Speed Dial number. It is usually  
convenient to program your most frequently dialed numbers in Rapid  
Keys.  
Forty-eight Rapid Keys are available. Rapid Dial Keys also allow  
you to program a backup fax number, which is automatically dialed  
if the first fax number is busy.  
Seventy-five Speed Dial numbers are available on the FO-4650,  
and one hundred Speed Dial numbers are available on the FO-4970.  
1 Press these keys:  
FUNCTION  
3
The display will show:  
3:ENTRY MODE  
ENTER #(1-9,*,#)  
2 Press the 1 key.  
1
The display will show:  
1:FAX/TEL. # MODE  
1=SET, 2=CLEAR  
3 Press the 1 key to select SET.  
1
42  
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Programming Auto-Dial Numbers  
4 To program a Rapid Key number,  
press a Rapid Key (to select Rapid  
Keys 33 through 48, flip up the Rapid  
Key overlay).  
02  
B
Example: Rapid Key 02  
To program a Speed Dial number,  
press the SPEED DIAL key and then  
enter a number from “1” to “75” on  
the FO-4650, or “1” to “100” on the  
FO-4970. (If you enter less than two  
digits on the FO-4650, or three digits  
on the FO-4970, press the START  
key to complete the entry.)  
or  
START  
SPEED DIAL  
1
Speed Dial 1  
5 Enter the fax number by pressing the  
numeric keys (max. of 34 digits  
including pauses).  
3
1
2
1
1
4
4
To clear a mistake, press the  
CLEAR key.  
(Example)  
If a pause is required between any  
of the digits to access a special  
service or an outside line, press the  
REDIAL key (two seconds per  
pause). The pause will appear as a  
hyphen. Several pauses can be  
entered in a row.  
START  
6 Press the START key.  
43  
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Programming Auto-Dial Numbers  
7 Enter the name of the party by  
pressing the letter entry keys  
(max.of 20 characters). (Make sure  
the Rapid Key overlay is flipped  
down.)  
S
H
A
R
P
Example: SHARP  
If you don’t want to enter a name,  
go directly to Step 8.  
START  
8 Press the START key.  
9 Press 1 if the number programmed is  
an area code or access code to be used  
for Chain Dialing (see Chain Dialing  
at the end of this procedure). Press 2  
(or START) if the number is a regular  
fax number.  
SET  
CANCEL  
or  
1
2
If you pressed 1 or are  
programming a Speed Dial number,  
go to Step 14. (Note: A backup fax  
number cannot be entered in a  
Rapid Key used for Chain Dialing.)  
10 Enter a backup fax number to be  
dialed if the first number is busy.  
(If you don’t want to enter a backup  
number, go directly to Step 13.)  
3
1
2
1
1
4
4
(Example)  
START  
11 Press the START key.  
44  
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Programming Auto-Dial Numbers  
12 Enter a name for the backup fax  
number. (If you don’t want to  
enter a name, go directly to  
Step 13.)  
S
H
A
R
P
2
Example: SHARP2  
START  
13 Press the START key.  
14 Return to Step 4 to program another  
number, or press the STOP key  
repeatedly to return to the date and  
time display.  
STOP  
Step 4 or  
If you programmed a Rapid Key  
number, you can write the name of  
the party on the label above the  
Rapid Key.  
Chain Dialing for area and access codes  
You can also program an area code or access code in a Rapid Key or  
Speed Dial number using the above programming procedure. In Step  
9, press 1 to set the number as a Chain Dialing number.  
After you dial an area code or access code using a Rapid Key or Speed  
Dial number set for Chain Dialing, the fax machine will wait for you  
to dial the remainder of the number (you can dial the remainder of the  
number by pressing a Rapid Key, by pressing the Speed Dial key and  
entering a Speed Dial number, or by pressing numeric keys). Note that  
the remainder of the number should not be set as a Chain Dial number  
if programmed in a Rapid Key or Speed Dial number.  
The maximum number of digits that can be dialed at one time by  
Chain Dialing is 50.  
45  
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Programming Auto-Dial Numbers  
Clearing auto-dial numbers  
Note: You cannot clear a number if it is used in a program or timer oper-  
ation, if it is used to specify the relay fax machine in a relay group, or if it  
is included in a Group Key. First clear the number from the operation or  
group, then perform the following clearing procedure. To check where  
the number is used, print out the Program/Group List, the Timer List,  
and/or the Relay Group List as explained in Chapter 7.  
1 Press these keys:  
FUNCTION  
3
2
1
The display will show:  
1:FAX/TEL. # MODE  
1=SET, 2=CLEAR  
2 Press 2 to select CLEAR.  
3 To clear a Rapid Key, press the Rapid  
Key.  
02  
B
To clear a Speed Dial number, press  
the SPEED DIAL key and then enter  
the number with the numeric keys. (If  
you enter less than 2 digits on the FO-  
4650, or 3 digits on the FO-4970,  
press the START key to complete the  
entry.)  
Example: Rapid Key 02  
START  
4 Press the START key.  
46  
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Programming Auto-Dial Numbers  
5 Return to Step 3 to clear another  
number, or press the STOP key  
repeatedly to return to the date and  
time display.  
STOP  
Step 3 or  
Making changes  
To make changes in a number previously stored, repeat the  
programming procedure. Select the Rapid Key or Speed Dial number  
for which you want to make changes in Step 4, and then change the  
number(s) and/or name(s) when they appear in the display (Steps 5, 7,  
10 and 12).  
47  
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Sending a Fax by Automatic Dialing  
Sending a Fax by Automatic Dialing  
Dual Access  
The fax machine features full dual access, which means that you can  
load a document and dial by automatic dialing even when the fax  
machine is occupied with another operation. After you dial, your  
document will be immediately scanned into memory and then  
transmitted once all previously set operations have been completed.  
If more than one document has been scanned into memory for  
transmission, the documents will be transmitted in the order in which  
they were scanned. If you have an urgent transmission and do not  
want to wait until previously scanned documents are transmitted, you  
can press the PRIORITY key after loading your document. Your  
document will be transmitted immediately after the current document  
has completed transmission.  
If you don’t want the document to be transmitted from memory, you  
can press the DOCUMENT key after loading the document. In this  
case, the document will not be scanned until all previously set  
operations are completed and the connection to the receiving party is  
established. (To transmit the document ahead of any documents  
waiting in memory for transmission, press the PRIORITY key.)  
The FO-4650 can hold approximately 56 pages of average content  
in memory. The FO-4970 can hold approximately 116 pages. Less  
pages can be held if any were scanned using fine or halftone resolu-  
tion.  
The amount of memory currently occupied appears as a percentage  
("M:00%") in the display.  
48  
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Sending a Fax by Automatic Dialing  
If the memory becomes full...  
If the memory becomes full while a document is being scanned,  
MEMORY FULL will appear in the display. If Option Setting 23  
(Quick On-line) is set to YES, scanning will automatically resume  
when memory becomes free again as pages are transmitted. (Note:  
Quick On-Line is initially set to YES at the factory. To change the  
setting, see Chapter 6, Optional Settings.)  
If Quick On-Line is set to NO, MEMORY FULL ERROR will appear  
in the display. Press the START key or the STOP key as follows:  
Press the START key if you want to transmit the pages which have  
been stored up to that point in memory. The remaining pages will be  
ejected from the feeder. After transmission, the memory will be  
cleared and you can transmit the remaining pages. You will also  
need to transmit the page which was being scanned when the mem-  
ory filled up.  
Press the STOP key if you want to cancel the entire transmission.  
If you do not press the START key or the STOP key within one  
minute, the transmission will be canceled and the pages already  
scanned cleared from memory. You will need to retransmit all pages  
of the document.  
49  
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Sending a Fax by Automatic Dialing  
Rapid Key Dialing  
If the number you want to dial has been programmed in a Rapid Key,  
you can dial it by pressing the Rapid Key.  
1 Load the document(s).  
SEND READY will appear in the  
display.  
Set the resolution and/or contrast if  
desired.  
To send the document ahead of  
CONTRAST  
Q
RESOLUTION  
other documents waiting for  
transmission, press the PRIORITY  
key.  
PRIORITY  
To send the document directly from  
the feeder (not through memory),  
press the DOCUMENT key.  
DOCUMENT  
2 Press the appropriate Rapid Key.  
02  
B
The name of the receiving party  
will appear in the display. If no  
name was stored, the fax number  
will appear. (If the name or number  
is incorrect, press the STOP key.)  
Example: Rapid Key 02  
The document will be  
automatically transmitted once the  
connection is established.  
50  
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Sending a Fax by Automatic Dialing  
Speed Dialing  
If the number you want to dial has been programmed in a Speed Dial  
number, you can dial it by pressing the SPEED DIAL key and then  
entering the Speed Dial number.  
1 Load the document(s).  
SEND READY will appear in the  
display.  
Set the resolution and/or contrast if  
desired.  
To send the document ahead of  
CONTRAST  
Q
RESOLUTION  
other documents waiting for  
transmission, press the PRIORITY  
key.  
PRIORITY  
To send the document directly from  
the feeder (not through memory),  
press the DOCUMENT key.  
DOCUMENT  
2 Press the SPEED DIAL key and then  
enter the Speed Dial number by  
pressing the numeric keys.  
START  
SPEED DIAL  
1
If you enter less than 2 digits for the  
Speed Dial number on the FO-  
4650, or 3 digits on the FO-4970,  
press the START key to complete  
the entry.  
Example: Speed Dial 1  
51  
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Sending a Fax by Automatic Dialing  
3 Check the display. If the name or  
number shown is correct, press the  
START key. (If not, press the STOP  
key and then repeat Step 2.)  
START  
Direct Keypad Dialing  
You can also enter a full number with the number keys and then press  
the START key to begin dialing.  
1 Load the document(s). (Note: If  
desired, you can load the document  
after dialing in Step 2, below.)  
SEND READY will appear in the  
display.  
Set the resolution and/or contrast if  
desired.  
CONTRAST  
Q
RESOLUTION  
To send the document ahead of  
other documents waiting for  
transmission, press the PRIORITY  
key.  
PRIORITY  
DOCUMENT  
To send the document directly from  
the feeder (not through memory),  
press the DOCUMENT key.  
52  
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Sending a Fax by Automatic Dialing  
2 Enter the number of the receiving  
machine by pressing the numeric  
keys.  
3
1
2
1
1
4
4
(Example)  
If a pause is required between any  
of the digits to access a special  
service or an outside line, press the  
REDIAL key (two seconds per  
pause). The pause will appear as a  
hyphen. Several pauses can be  
entered in a row.  
3 Check the display. If the number of  
the receiving machine shown is  
correct, press the START key.  
START  
If it is not correct, press the STOP  
key to backspace and clear one  
digit at a time, and then re-enter the  
correct digit(s).  
Searching for an auto-dial number  
If you don’t remember the Rapid Key or Speed Dial number in which  
you have programmed a particular fax number, you can search for the  
number by following the steps below. Once you have found the  
number, you can dial it and transmit the loaded document by simply  
pressing the START key.  
Note: Only names programmed for auto-dial numbers will appear when  
you search; the full numbers themselves will not appear. You cannot  
search for a number if a name has not been associated with it.  
53  
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Sending a Fax by Automatic Dialing  
1 Load the document(s).  
SEND READY will appear in the  
display.  
Set the resolution and/or contrast if  
desired.  
CONTRAST  
Q
RESOLUTION  
2 Press the SEARCH DIAL key (flip  
SEARCH DIAL  
X
up the Rapid Key overlay).  
3 Enter the first letter of the stored  
name by pressing the appropriate  
letter entry key.  
A
If you don’t remember the first  
letter, go to Step 4 (you will scroll  
through the list from the  
beginning).  
Example: A  
4 Press either arrow key to scroll  
through the names. Stop when the  
desired name appears in the display.  
or  
If no numbers have been stored  
under the entered letter or you have  
reached the end of the list, NOT  
FOUND will appear.  
54  
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Sending a Fax by Automatic Dialing  
5 Press the START key. The document  
will be automatically transmitted  
once the connection is established.  
START  
Chain Dialing  
An auto-dial number set for Chain Dialing can be combined with  
another auto-dial number or digits entered manually with the numeric  
keys to dial one phone number up to 50 digits long. The following are  
some examples of how this can be done:  
Press appropriate Rapid Keys in the proper order. For example,  
press Rapid Key 01 (set for Chain Dialing), then Rapid Key 02 (not  
set for Chain Dialing).  
Press a Rapid Key (set for Chain Dialing) and then manually enter a  
number by pressing appropriate numeric keys. Press the START  
key after the final numeric key to begin transmission.  
Checking the telephone line status  
The display normally shows the date and time and prompts related to  
operations you are performing. To check and see what number the fax  
machine is currently calling or transmitting to, or what number the fax  
machine is currently receiving a document from (if this information is  
available), press the CHANGEOVER key. Information on the  
current call will appear in the display. To switch back to the date and  
time display, press the CHANGEOVER key again.  
To cancel a fax transmission or reception  
To cancel a fax transmission or reception which is currently in  
progress, press the CHANGEOVER key so that the status of the  
transmission or reception appears in the display, and then press the  
STOP key.  
55  
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Sending a Fax by Automatic Dialing  
Automatic redialing  
If you use automatic dialing (including Direct Keypad Dialing) and  
the line is busy, the fax machine will automatically redial the number.  
The fax machine is set at the factory to make 2 redialing attempts at  
intervals of 5 minutes.  
To stop automatic redialing, press the CHANGEOVER key to show  
the telephone line status in the display (make sure that RECALL  
MODE appears on the top line of the display and the number of the  
receiving party appears on the bottom line to the right), and then press  
the STOP key.  
If desired, you can change the number of redial attempts with Option  
Setting 6, and the interval at which redialing takes place with Option  
Setting 7. See Chapter 6, Optional Settings.  
Under certain conditions (for example if a person answers the call  
on a telephone), automatic redialing may stop before the set number  
of redialing attempts are made.  
Memory Retransmission  
If a line error occurs during any type of memory transmission, your  
fax will automatically redial the number and attempt to complete the  
transmission. Retransmission will begin from the page which was  
being transmitted when the error occurred.  
The fax machine has been set at the factory to make 10 attempts at  
retransmission, with each attempt made immediately after the  
previous attempt. If desired, you can change the number of attempts  
by changing Option Setting 17, and have the fax wait a selected  
number of minutes between each attempt by changing Option Setting  
18. See Chapter 6, Optional Settings.  
To stop retransmission, press the CHANGEOVER key to show the  
telephone line status in the display (make sure that RETRY MODE  
appears on the top line of the display and the number of the receiv-  
ing party appears on the bottom line to the right), and then press the  
STOP key.  
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Sending a Fax by Automatic Dialing  
The numbering of pages retransmitted will begin from "1" again.  
If an error or power failure occurs during transmission of a cover  
sheet, retransmission will not take place.  
Checking documents in memory  
To display information on documents that are waiting in memory for  
transmission, follow the steps below. You can also cancel a  
transmission with this procedure.  
1 Press the MEM. STATUS key (flip  
MEM.STATUS  
W
up the Rapid Key overlay) and then 2.  
2
TX STATUS will appear in the  
display.  
2 Press the # key or the * key to scroll  
through the list of transmissions. The  
name (or number) of each receiving  
party will appear in the display,  
together with the 3-digit memory  
number assigned to the transmission.  
To cancel a transmission, press the  
CLEAR key and then the START  
key while the transmission appears in  
the display.  
or  
STOP  
STOP  
3 When you have finished checking the  
list, press the STOP key twice to  
return to the date and time display.  
Note: To print out a list of the documents waiting in memory for trans-  
mission, press the MEM. STATUS key and then the 5 key.  
57  
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Sending a Fax by Automatic Dialing  
To cancel a memory transmission  
If you know the memory number assigned to a memory transmission,  
you can cancel it with the following procedure. (If you don’t know the  
memory number, use the preceding procedure.)  
1 Press the MEM. STATUS key (flip  
MEM.STATUS  
W
up the Rapid Key overlay) and then 4.  
4
The display will show:  
4:MESSAGE CLEAR  
ENTER MESSAGE #  
2 Enter the 3-digit memory number  
assigned to the transmission you want  
0
0
1
to cancel.  
(Example)  
START  
3 Press the START key to cancel the  
transmission.  
58  
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Cover Sheet  
Cover Sheet  
You can have the fax machine generate a cover sheet and send it as the  
last page of your fax transmission. The cover sheet includes the date  
and time, the receiver’s name and number if a Rapid Key or Speed  
Dial number is used, the sender’s name and number, and the total  
number of pages.  
Your name and number must be programmed in order for them to  
appear on the cover sheet. (See Entering Your Name and Fax Num-  
ber in Chapter 1.)  
To have the recipient’s name appear, you must dial using a Rapid  
Key or Speed Dial number with the name programmed.  
Cover Sheet cannot be selected when you use the Relay Request  
function.  
(Example)  
1 Load the document(s).  
SEND READY will appear in the  
display.  
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Cover Sheet  
2 Press the COVER SHEET key.  
The display will briefly show  
COVER SHEET MODE  
ENTERED and then revert to  
SEND READY.  
COVER SHEET  
Y
To cancel the cover sheet selection,  
press the STOP key.  
3 Dial the receiving party and transmit  
the fax.  
If desired, you can set your fax to automatically send a cover sheet  
with every transmission (you do not have to press the COVER  
SHEET key each time). This is accomplished by setting Option  
Setting 10 (Auto Cover Sheet) to YES as explained in Chapter 6,  
Optional Settings.  
60  
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Batch Page Numbering  
Batch Page Numbering  
You can change the page numbering of the transmitted document from  
simple numbering ("P.01", "P.02", etc.) to batch numbering, which  
means that a slash and the total number of pages being sent are added  
after each page number (for example, "P. 01/05", "P.02/05", etc.). This  
allows the receiver to check for missing pages.  
1 Load the document(s).  
SEND READY will appear in the  
display.  
2 Press the PAGE COUNTER key.  
PAGE COUNTER  
R
The display will show:  
ENTER # OF PAGE(S)  
ENTER # (01-99)  
3 Enter the total number of pages (“01”  
to “99”) by pressing the numeric  
keys.  
0
8
If you are sending a cover sheet, do  
not include it in the total number of  
pages (the number will be adjusted  
automatically).  
Example: 8 pages  
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Batch Page Numbering  
4 Dial the receiving machine and  
transmit the document.  
Comments:  
If you need to cancel a batch number entry, remove the document  
from the feeder or press the STOP key.  
If the number of pages actually transmitted does not coincide with  
the batch number entered, the alarm will sound and PAGE COUNT  
ERROR will appear in the display. PAGE E. will also appear in the  
NOTE column of the Transaction Report if printed.  
62  
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3. Receiving Documents  
The fax machine has two modes for receiving calls:  
AUTO mode:  
Select this mode when you only want to receive faxes on the line  
connected to the fax machine. The fax machine will answer all calls  
automatically and receive incoming faxes.  
MANUAL mode:  
Select this mode when you have an extension phone connected to the  
same line as the fax machine and you want to receive both faxes and  
voice calls. All calls, including faxes, must be answered by picking  
up the extension phone.  
Setting the reception mode  
1 Press these keys:  
FUNCTION  
1
The display will show:  
1:RECEIVE MODE  
1=AUTO, 2=MANUAL  
2 Press the 1 key to select AUTO, or  
AUTO  
MANUAL  
the 2 key to select MANUAL.  
or  
1
2
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Using AUTO Reception Mode  
Using AUTO Reception Mode  
In AUTO reception mode, the fax machine automatically answers all  
calls on one ring and receives incoming faxes.  
You can change the number of rings on which the machine answers  
calls by changing Option Setting 2. (See Chapter 6, Optional Set-  
tings.)  
If you pick up an extension phone before the fax machine answers,  
you can talk to the other party and/or receive a fax as explained  
below in Using MANUAL Reception Mode.  
Using MANUAL Reception Mode  
1 When the fax machine rings, answer  
the call on an extension phone  
connected to the same line.  
2 If you hear a fax tone, press the  
START key on the fax machine.  
START  
If the other party first speaks with  
you, press the START key after  
speaking. (Press your START key  
before the sender presses their Start  
key.)  
3 When RECEIVING appears in the  
display, hang up.  
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Substitute Reception to Memory  
Substitute Reception to Memory  
If the fax machine runs out of paper, toner, or the paper jams,  
incoming documents will be automatically stored in memory.  
When you have received a document in memory, FAX RCVD IN  
MEMORY will appear in the display, alternating with NO PAPER,  
REPLACE TONER, or PAPER JAM. When you add paper, replace  
the toner cartridge, or clear the jam, the stored documents will  
automatically print out.  
You can display information on the documents received to memory by  
following these steps:  
1 Press the MEM. STATUS key (flip  
MEM.STATUS  
W
up the Rapid Key overlay) and the 3  
3
key.  
RX STATUS will appear in the  
display.  
2 Press the # key or the * key to scroll  
through the list of received  
or  
documents. The name (or number) of  
the sender of each document will  
successively appear in the display.  
3 When you have finished checking the  
list, press the STOP key twice to  
return to the date and time display.  
STOP  
STOP  
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4. Making Copies  
Your fax machine can also be used to make copies. Single and  
multiple copies (up to 99 per original) can be made, enabling the fax  
machine to double as an office copier.  
You can perform all steps of a copy operation even when the fax  
machine is busy printing other copy jobs, or when it is printing a  
received document after the line has been disconnected. Your copy  
job will be automatically stored in memory and then printed when  
all previous printing jobs are completed.  
The default resolution for copying is FINE. If desired, you can  
change the default resolution to SUPER FINE by changing Option  
Setting 32 (see Chapter 6, Optional Settings).  
1 Load the document.  
SEND READY will appear in the  
display.  
If desired, adjust the resolution and/  
or contrast.  
RESOLUTION  
CONTRAST  
Q
2 Press the COPY key.  
COPY  
The display will show:  
COPY MODE  
ENTER #(01-99)  
01  
If you are only making a single  
copy of the original (or of each  
original), press the START key.  
Copying will begin.  
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Making Copies  
3 Enter the desired number of copies  
per original with the numeric keys.  
0
3
If the desired number of copies is  
from 1 to 9, enter “0” first.  
Example: Three  
copies per original  
The display will show:  
MULTI/SORT COPY MODE  
1=MULTI, 2=SORT  
4 Press 1 (MULTI) if you do not want  
the copies sorted, or 2 (SORT) if you  
want the copies sorted.  
MULTI  
SORT  
or  
1
2
Copying will begin.  
Example of three copies  
each of three originals  
Originals  
C
B
A
Not sorted (MULTI COPY)  
Sorted (SORT COPY)  
A
B
C
C
C
A
C
B
B
B
C
A
B
B
A
A
C
A
67  
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Making Copies  
Checking copy jobs in memory  
You can display the status of copy jobs in memory by following the  
steps below. You can also cancel copy jobs with this procedure.  
1 Press the MEM. STATUS key (flip  
MEM.STATUS  
W
up the Rapid Key overlay) and then  
1
the 1 key.  
COPY STATUS will appear in the  
display.  
2 Press the # key or the * key to scroll  
through the list of copy jobs. The time  
or  
the original was scanned into memory  
will appear in the display, together  
with the 3-digit memory number  
assigned to the job. To cancel a copy  
job, press the CLEAR key and then  
the START key while the copy job  
appears in the display.  
STOP  
STOP  
3 When you have finished checking the  
list, press the STOP key twice to  
return to the date and time display.  
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5. Special Functions  
Broadcasting  
The Broadcasting function allows you to send the same document to  
multiple locations with just one operation. First load the document,  
then enter the numbers of the receiving machines. The document will  
be automatically transmitted to each location.  
1 Load the document (s).  
SEND READY will appear in the  
display.  
2 Press the BROADCAST key.  
COPY  
DOCUMENT DUPLEX SCAN  
FUNCTION  
SPEED DIAL  
REDIAL  
The display will show:  
BROADCAST  
PRIORITY  
REPORT  
BROADCAST MODE  
ENTER STATION #  
SPEAKER  
S
START  
3 Dial the receiving machines using one  
or more of the following methods:  
02  
Press one or more Rapid Keys.  
B
Enter one or more Speed Dial  
numbers, pressing the SPEED  
DIAL key before each number. (If  
you enter less than 2 digits for a  
number on the FO-4650, or 3 digits  
on the FO-4970, press the START  
key to complete the entry.)  
START  
SPEED DIAL  
1
(Example)  
69  
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Broadcasting  
Enter one or more full fax numbers  
(max. of 20) with the numeric keys,  
pressing the START key after each  
full number.  
Press one or more Group Keys.  
(See Storing numbers in Group  
Keys at the end of this section.)  
4 Press the START key.  
START  
The display will show:  
BROADCAST MODE  
SELECT THE MODE  
If desired, adjust the resolution and/  
or contrast.  
RESOLUTION  
CONTRAST  
Q
5 Press the START key twice.  
START  
Transmission will begin.  
A Transaction Report is  
automatically printed out after  
Broadcasting is completed. Check  
the "Note" column of the report to  
see if any of the locations are  
marked "Busy" or have a  
communication error code. If so,  
send the document to those  
locations again.  
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Broadcasting  
Broadcasting using a Group Key  
If the fax machines to which you want to broadcast have all been  
programmed into one Group Key (see Storing numbers in Group Keys  
which follows), you can perform the broadcasting operation using the  
following simplified procedure:  
1 Load the document(s).  
SEND READY will appear in the  
display.  
If desired, adjust the resolution and/  
or contrast  
.
RESOLUTION  
CONTRAST  
Q
2 Press the appropriate Group Key.  
01  
A
02  
B
03  
C
04  
D
05  
E
06  
F
07  
G
08  
H
Transmission will begin.  
09  
I
10  
J
11  
K
12  
L
13  
M
14  
N
15  
O
16  
P
17  
Q
18  
R
19  
S
20  
T
21  
U
22  
V
23  
W
31  
24  
X
25  
Y
26  
Z
27  
28  
29  
30  
32  
SPACE  
S
SP  
CLEAR  
(Example)  
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Broadcasting  
Storing numbers in Group Keys  
Group Keys allow you to dial a group of fax numbers by simply  
pressing the appropriate Group Key once. To store a group of numbers  
in a Group Key, follow the steps below.  
Any Rapid Key that is not already programmed as a Rapid Key or a  
Program Key can be used as a Group Key.  
Up to 122 numbers can be stored in one Group Key on the FO-  
4650, or 147 numbers on the FO-4970.  
Only Rapid Key and Speed Dial numbers (excluding numbers set  
for Chain Dialing) can be stored in a Group Key. Full numbers can-  
not be stored.  
1 Press these keys.  
FUNCTION  
7
2
The display will show:  
2:GROUP ENTRY MODE  
1=SET, 2=CLEAR  
2 Press 1 (SET) to program a Group  
Key, or 2 (CLEAR) to clear a Group  
Key.  
SET  
CLEAR  
or  
1
2
3 Press any Rapid Key not already  
programmed to select it as a Group  
Key.  
01  
A
02  
B
03  
C
04  
D
05  
E
06  
F
07  
G
08  
H
09  
I
10  
J
11  
K
12  
L
13  
M
14  
N
15  
O
16  
P
17  
Q
18  
R
19  
S
20  
T
21  
U
22  
V
23  
W
31  
24  
X
25  
Y
26  
Z
27  
28  
29  
30  
32  
SPACE  
S
SP  
CLEAR  
If you are clearing a Group Key, press  
it and go to Step 5.  
(Example)  
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Broadcasting  
4 Enter fax numbers using one or both  
of the following methods:  
02  
B
Press one or more Rapid Keys.  
Enter one or more Speed Dial  
numbers with the numeric keys,  
pressing SPEED DIAL before  
each number (if you enter less than  
2 digits for a number on the FO-  
4650, or 3 digits on the FO-4970,  
press START to complete the  
entry).  
START  
SPEED DIAL  
1
(Example)  
5 Press the START key.  
START  
6 Return to Step 3 to program another  
Group Key, or press the STOP key  
repeatedly until you return to the date  
and time display.  
STOP  
Step 3 or  
Editing a group  
If necessary, you can add numbers to or delete numbers from a group  
by repeating the programming procedure for the Group Key. Press 1  
for SET in Step 2 and select the Group Key in Step 3. Add or delete  
numbers in Step 4. To add a number, press a Rapid Key or enter a  
Speed Dial number. To delete a number, move the cursor to the  
number with the UP or DOWN key and then press the CLEAR key.  
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Confidential Operations  
Confidential Operations  
The Confidential function can be used to transmit and receive  
confidential documents.  
Confidential transmission  
When you send a document using the Confidential function, the  
receiving machine holds it in memory instead of immediately printing  
it out. When the receiving party enters the correct passcode, the  
document is printed out.  
Confidential transmission is only possible when the receiving  
machine is a Sharp model with confidential reception capability.  
To use this function, your name and fax number (OWN PASS-  
CODE) must be entered in your fax machine as explained in Chap-  
ter 1.  
Some fax machines have multiple mailboxes for receiving confi-  
dential faxes. If you are sending to a machine with multiple confi-  
dential mailboxes, contact the receiving party in advance for the  
appropriate mailbox number.  
1 Load the document (s).  
SEND READY will appear in the  
display.  
Set the resolution and/or contrast if  
desired.  
CONTRAST  
Q
RESOLUTION  
2 Press the CONFIDENTIAL key and  
CONFIDENTIAL  
S
then 1.  
1
The display will show:  
1:CONF. TX  
ENTER BOX # OR START  
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Confidential Operations  
3 If the receiving machine has multiple  
confidential mailboxes, enter the  
0
1
appropriate mailbox number with the  
numeric keys (this step is required for  
machines with multiple mailboxes).  
(Example)  
If the receiving machine doesn’t have  
multiple mailboxes, go directly to  
Step 4.  
4 Press the START key.  
START  
5 Dial the receiving machine using one  
of the following methods:  
START  
Press a Rapid Key.  
SPEED DIAL  
1
Press the SPEED DIAL key and  
enter a Speed Dial number (if you  
enter less than 2 digits on the FO-  
4650, or 3 digits on the FO-4970,  
press the START key to complete  
the entry). Check the name or  
number that appears, and then press  
the START key.  
START  
(Example)  
Enter a full telephone number with  
the numeric keys, and press the  
START key.  
Transmission will take place once the  
connection is established.  
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Confidential Operations  
Confidential reception  
When another fax machine sends you a document by confidential  
transmission, your fax machine holds it in memory instead of  
immediately printing it out. The document cannot be printed out until  
you enter the correct passcode.  
Your fax has 10 "mailboxes" in which confidential documents can be  
received. Each mailbox has its own passcode, allowing up to 10  
different people or groups to each receive their own confidential  
documents. The mailboxes are identified by 2-digit numbers.  
Programming the confidential passcode  
.
To receive a confidential document, you must first program a 2-digit  
mailbox number and a 4-digit passcode.  
Note: Be sure to inform the transmitting party of your 2-digit mailbox  
number in advance. The transmitting party will need this number to send  
you confidential faxes.  
1 Press the CONFIDENTIAL Key and  
then 3.  
CONFIDENTIAL  
S
3
The display will show:  
3:CONF. CODE SET  
ENTER BOX # (00-99)  
2 Enter a 2-digit number (from "00" to  
"99") by pressing the numeric keys.  
This number identifies the mailbox.  
0
1
(Example)  
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Confidential Operations  
3 Enter the 4-digit passcode with the  
0
3
1
2
numeric keys.  
(Example)  
START  
4 Press the START key.  
5 Enter a name for the mailbox by  
S
H
A
R
P
pressing the letter entry keys (make  
sure the Rapid Key overlay is down).  
Example: SHARP  
6 Press the START key.  
START  
Note: After entering the passcode, your fax will print it out for your  
records. If you forget the passcode and have kept no record, contact your  
Sharp dealer.  
Clearing the passcode  
1 Press the CONFIDENTIAL Key and  
CONFIDENTIAL  
S
4
then 4.  
The display will show:  
4:CONF. CODE CLEAR  
ENTER BOX # (00-99)  
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Confidential Operations  
2 Enter the 2-digit number that  
identifies the mailbox you want to  
clear.  
0
1
(Example)  
3 Enter the 4-digit passcode of the  
0
mailbox with the numeric keys.  
1
3
2
(Example)  
4 Press the START key.  
START  
Printing out received documents  
When you have received a confidential document, RCVD CONF.  
FAX will appear in the display. Print out the Confidential Reception  
List as explained in Chapter 7 to see which mailbox has received the  
document, and then follow the steps below to print out the document.  
1 Press these keys:  
CONFIDENTIAL  
S
2
The display will show:  
2:CONF. DATA PRINT  
ENTER BOX # (00-99)  
2 Enter your mailbox number.  
0
1
(Example)  
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Confidential Operations  
3 Enter your confidential passcode.  
0
3
1
2
(Example)  
4 Press the START key.  
START  
Printing will begin. After printing,  
the document will be erased from  
memory.  
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Relay Request  
Relay Request  
Relay Request allows you to send a document to another fax machine  
and have that fax machine in turn broadcast the document to a group  
of other fax machines. This function is useful when the relay fax  
machine is closer to the end fax machines than your fax machine, as it  
reduces telephone line costs.  
Important:  
Relay Request can only be used if the intermediate relay machine is a  
Sharp machine having the Relay Broadcast function.  
Storing a relay group  
To make a relay request, you must first store a relay group. This  
consists of the fax number of the intermediate relay machine and the  
fax numbers of the end receiving machines. Up to 10 different relay  
groups can be stored.  
Fax numbers of the end receiving machines can be entered as Rapid  
Key numbers, Speed Dial numbers, and/or Group Key numbers if  
they have been programmed as such in the relay machine (not in  
your fax machine). Check with the operator of the relay machine for  
these numbers.  
The total number of end receiving machines which can be entered  
varies with the model used as the intermediate relay machine.  
Check with the operator of the relay machine to find out how many  
receiving machines can be entered.  
A maximum of 400 digit spaces are available in your fax machine’s  
memory for storing the numbers of end receiving machines. The  
number of spaces occupied by each number depends on what kind  
of number it is:  
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Relay Request  
Rapid Key number  
Speed Dial number  
Group Key number  
Full number  
4 spaces  
2 spaces  
4 spaces (for one group)  
Number of digits in number  
(max. of 30 per number)  
Only 2-digit Speed Dial numbers for end receiving machines can be  
entered in the relay group. If the receiving machine has 3-digit  
Speed Dial numbers that you want to enter, ask the operator of the  
relay machine to store them in a Group Key, and then enter the  
Group Key in the relay group.  
1 Press the RELAY key and then 2.  
RELAY  
U
2
The display will show:  
2:RELAY GROUP SET  
ENTER #(01-10)  
2 Enter a 2-digit number from “01” to  
0
“10”. This number identifies the relay  
group.  
1
(Example)  
START  
3 Press the START key.  
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Relay Request  
4 Enter the fax number of the relay  
machine using one of the following  
methods:  
Press a Rapid Key.  
START  
SPEED DIAL  
Press the SPEED DIAL key and  
enter a Speed Dial number (if you  
enter less than 2 digits on the FO-  
4650, or 3 digits on the FO-4970,  
press the START key to complete  
the entry).  
1
(Example)  
Enter the full fax number with the  
.
numeric keys.  
START  
5 Press the START key.  
6 Press numeric keys (not Rapid Keys)  
to enter Rapid Key numbers for the  
end receiving machines that are  
0
3
3
1
programmed in the relay machine.  
Example: Rapid  
Keys 01 and 33  
If you don’t want to enter Rapid Key  
numbers, go directly to Step 7.  
START  
7 Press the START key.  
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Relay Request  
8 Press numeric keys to enter Speed  
Dial numbers (2-digit numbers only)  
for the end receiving machines that  
are programmed in the relay machine.  
0
3
1
2
Example: Speed Dial  
numbers 10 and 23  
If you don’t want to enter Speed Dial  
numbers, go directly to Step 9.  
START  
9 Press the START key.  
10 Press numeric keys (not Group Keys)  
to enter Group Key numbers for end  
receiving machines that are  
0
3
programmed in the relay machine.  
Example: Group Key 30  
If you don’t want to enter Group Key  
numbers, go directly to Step 11.  
START  
11 Press the START key.  
12 Enter full fax numbers of the end  
3
receiving machines, pressing the  
START key after each fax number.  
Include the area code if the number is  
outside the local dialing area of the  
relay machine.  
1
2
1
1
4
4
START  
(Example)  
START  
13 When finished, press the START key.  
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Relay Request  
STOP  
14 Return to Step 2 to enter another relay  
group, or press STOP repeatedly to  
return to the date and time display.  
Step 2 or  
Clearing a relay group  
To clear a relay group, you need to know the 2-digit number that  
identifies it. You can check the number by printing out the Relay  
Group List as explained in Chapter 7.  
1 Press the RELAY key and then 3.  
RELAY  
U
3
The display will show:  
3:RELAY GROUP CLEAR  
ENTER # (01-10)  
2 Enter the 2-digit number that  
identifies the group you want to clear.  
0
1
(Example)  
START  
3 Press the START key.  
4 Return to Step 2 to clear another relay  
group, or press STOP repeatedly to  
return to the date and time display.  
STOP  
Step 2 or  
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Relay Request  
Requesting a relay transmission  
Important:  
To request a relay transmission, your fax number must be entered into the  
Relay Passcode List of the relay fax machine by the operator of that fax  
machine. (Your number must also be entered in your fax machine as  
explained in Entering Your Name and Fax Number in Chapter 1.)  
1 Load the document(s).  
SEND READY will appear in the  
display.  
2 Press the RELAY key and then the 1  
RELAY  
U
key.  
1
1:RELAY TX  
ENTER # (01-10)  
3 Enter the 2-digit number of the relay  
0
1
group by pressing the numeric keys.  
(Example)  
START  
4 Press the START key.  
Adjust the resolution and contrast if  
desired.  
CONTRAST  
Q
RESOLUTION  
START  
5 Press the START key.  
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Relay Request  
6 Press the START key to send the  
document through memory, or the  
DOCUMENT key to send the  
START  
DOCUMENT  
or  
document directly from the feeder.  
Relay Broadcast  
The fax machine can also act as a relay station. It will receive a  
document from a fax machine requesting a relay transmission, and  
automatically broadcast it to the stations that the requesting machine  
specifies.  
To enable a fax machine to request a relay transmission, you must first  
enter its fax number in the Relay Passcode List. Follow the steps  
below to enter or clear a fax number.  
When your fax receives a relay request from another fax machine,  
RCVD RELAY REQUEST will appear in the display.  
If the telephone billing function is turned on, the fax machine can-  
not act as a relay station.  
To clear a fax number from the Relay Passcode List, you need to  
know the 2-digit number which identifies it. You can check this  
number by printing out the Passcode List (see Chapter 7).  
1 Press these keys:  
RELAY  
U
4
The display will show:  
4:RELAY PASSCODE  
1=SET, 2=CLEAR  
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Relay Request  
2 Press 1 to enter a number, or 2 to clear  
SET  
CLEAR  
a number.  
or  
1
2
3 Entering: Enter a 2-digit number  
("01" to "10"). This identifies the fax  
number you will enter in the next  
step.  
0
1
(Example)  
Clearing: Enter the 2-digit number  
that identifies the fax number you  
want to clear, and go to Step 5.  
4 Enter the fax number of the machine  
to be added to the list (max. 20  
digits).  
3
1
2
1
1
4
4
(Example)  
5 Press the START key.  
START  
STOP  
6 Return to Step 3 to enter or clear  
another number, or press the STOP  
key repeatedly to return to the date  
and time display.  
Step 3 or  
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Polling  
Polling  
Polling allows you to call another fax machine and have it send a  
document to your machine without operator assistance. In other  
words, the receiving fax machine, not the transmitting fax machine,  
initiates the transmission. You can use your fax machine to both poll  
and be polled by others.  
Polling others  
To poll another fax machine, follow the steps below.  
If desired, you can dial more than one fax number to receive docu-  
ments consecutively from a group of fax machines (this is called  
"Serial Polling").  
1 Press the FUNCTION key and 8.  
FUNCTION  
8
The display will show:  
8:SERIAL POLL. MODE  
ENTER STATION #  
2 Dial the number(s) of the fax  
machine(s) you want to poll using one  
(or more) of the following methods:  
Press one or more Rapid Keys.  
START  
Enter one or more Speed Dial  
SPEED DIAL  
numbers, pressing the SPEED  
1
DIAL key before each number. (If  
you enter less than 2 digits on the  
FO-4650, or 3 digits on the FO-  
4970, press the START key to  
complete the entry.)  
(Example)  
Press one or more Group Keys.  
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Polling  
Enter one or more full fax numbers  
with the numeric keys, pressing the  
START key after each full number.  
3 Press the STARTkey. Reception will  
START  
begin.  
Serial Polling using a Group Key  
If the fax machines you want to poll have all been programmed into  
one Group Key, you can poll them by simply pressing that Group Key.  
(The procedure for programming Group Keys is explained in  
Broadcasting in this chapter.)  
Make sure no documents are in the feeder before you press the  
Group Key.  
Being polled (Memory polling)  
To let another fax machine poll your fax machine, you must first store  
the document(s) in memory using the following procedure.  
Transmission will take place when the other fax machine calls your  
fax machine and activates polling. You can choose whether to allow  
polling only once, or an unlimited number of times. In the latter case,  
your fax machine can be used as an electronic "bulletin board".  
Multiple documents can be stored for memory polling. To add a  
document to others already stored, simply repeating the storing pro-  
cedure (note that if Department Control is activated, documents  
cannot be added by a department other than that which stored the  
first document). When polling is initiated, the polling machine will  
receive all documents stored.  
If you allow polling only once, the document(s) will be automati-  
cally cleared from memory after polling. If you allow polling an  
unlimited number of times, the document will remain in memory  
until you clear it as explained in the following section, Clearing a  
document.  
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Polling  
1 Load the document.  
2 Set the reception mode to AUTO  
FUNCTION  
FUNCTION  
(press the FUNCTION key, 1 and 1).  
1
1
3 Press these k.eys:  
9
The display will show:  
9:MEMORY POLL MODE  
ENTER #(1-2,*,#)  
4 Press 1 to select SET.  
1
If another document has already  
been stored, press 1 to select  
APPEND, and go to Step 6.  
5 Press 1 to allow polling only once, or  
2 to allow polling an unlimited  
number of times.  
1 TIME  
REPEAT  
or  
1
2
6 Adjust the resolution and or contrast  
if desired, and then press the START  
START  
key.  
RESOLUTION  
CONTRAST  
Q
7 Press the START key.  
START  
The document will be scanned into  
memory, and your fax will go on  
polling standby.  
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Polling  
Clearing a document  
To clear a memory poll document (or documents) from memory,  
follow the steps below:  
1 Press these keys:  
FUNCTION  
9
The display will show:  
9:MEMORY POLL MODE  
ENTER #(1-2,*,#)  
2 Press 2 to select CLEAR.  
2
START  
3 Press START to clear the documents.  
Polling Security  
Polling Security allows you to prevent unauthorized polling of your  
fax. When this function is activated, polling will only take place when  
one of the following conditions is met:  
The fax number of the polling fax machine has been stored in your  
fax’s list of permitted fax numbers (called "passcode numbers").  
The polling fax must also have its fax number programmed in itself,  
as described in Entering Your Name and Fax Number in Chapter 1.  
A System number has been programmed in the polling fax machine  
which matches your fax’s System number or one of your ID num-  
bers.  
An ID number has been programmed in the polling fax machine  
which matches your fax’s System number.  
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Polling  
System and ID numbers are 4-digit numbers which provide you with  
an alternate means of giving and receiving polling permission when  
you don’t want to use fax numbers. The steps for programming these  
numbers are described in the following pages.  
Note: System and ID numbers can only be used if the other fax machine  
is also a Sharp machine.  
Turning Polling Security on and off  
Polling Security is turned on or off with Option Setting 8. This  
procedure is explained in Chapter 6, Optional Settings.  
Storing and clearing fax numbers for polling permission  
You can store up to 10 fax numbers in your fax’s list of permitted  
numbers.  
1 Press these keys:  
FUNCTION  
3
2
The display will show:  
2:PASSCODE # MODE  
1=SET, 2=CLEAR  
2 Press 1 to set a number, or 2 to clear a  
SET  
CLEAR  
number..  
or  
1
2
3 Storing: Enter a 2-digit number  
(from 01 to 10).This number  
identifies the fax number you will  
enter in the next step.  
0
1
(Example)  
Clearing: Enter the 2-digit number  
which identifies the fax number you  
want to clear, and go to Step 5.  
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Polling  
4 Enter the fax number (max. 20 digits)  
by pressing the numeric keys.  
3
1
2
1
1
4
4
(Example)  
START  
5 Press the START key.  
STOP  
6 Return to Step 3 to enter (or clear)  
another number, or press STOP  
repeatedly to return to the date and  
time display.  
Step 3 or  
Programming and clearing a System number  
One 4-digit System number can be programmed in your fax machine  
for giving and receiving polling permission. Polling will take place if  
your System number matches the other fax machine’s System number  
or one of its ID numbers.  
1 Press these keys:  
FUNCTION  
3
7
The display will show:  
7:SYSTEM # MODE  
1=SET, 2=CLEAR  
2 Press 1 to program the System  
SET  
CLEAR  
number, or 2 to clear it.  
or  
1
2
If you pressed 2, go to Step 4.  
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Polling  
3 Enter the number (4 digits) with the  
0
3
1
4
numeric keys.  
(Example)  
START  
4 Press the START key.  
5 Press the STOP key repeatedly to  
STOP  
return to the date and time display.  
Storing and clearing ID numbers for polling permission  
Up to five 4-digit ID numbers can be programmed in your fax  
machine for giving and receiving polling permission. Polling will take  
place if one of your ID numbers matches the other fax machine’s  
System number.  
1 Press these keys:  
FUNCTION  
3
6
The display will show:  
6:ID # MODE  
1=SET, 2=CLEAR  
2 Press 1 to program an ID number, or 2  
SET  
CLEAR  
to clear an ID number.  
or  
1
2
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Polling  
3 Storing: Enter a number from 1 to 5.  
This number identifies the ID number  
you will enter in the next step.  
1
(Example)  
Clearing: Enter the number which  
identifies the ID number you want to  
clear, and go to Step 5.  
4 Enter the ID number (4 digits) by  
0
3
1
4
pressing the numeric keys.  
(Example)  
START  
5 Press the START key.  
6 Return to Step 3 to enter (or clear)  
another number, or press STOP  
repeatedly to return to the date and  
time display.  
STOP  
Step 3 or  
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Power Save Mode  
Power Save Mode  
Power Save Mode allows you to conserve power by turning off the  
laser printer heater in the fax machine. While Power Save Mode is on,  
the laser printer heater remains off and incoming faxes are received to  
memory. When Power Save Mode is turned off, the printer heater  
turns on and the faxes received to memory are printed out.  
Power Save Mode can be turned on and off manually by pressing  
the POWER SAVE key.  
If desired, you can also set Power Save Mode to turn on and off  
automatically at specified times of the day, on specified days of the  
week, and on specified dates during the year.  
Note: If the memory becomes full while Power Save Mode is on, the fax  
machine will automatically turn on the laser printer, print the faxes  
received to memory, and then return to Power Save Mode.  
Note: Power Save Mode cannot be turned on when the Print Hold func-  
tion is on.  
Selecting the Power Save Type  
Before turning on Power Save Mode, you will need to select the  
method by which it is turned on and off. There are two selections:  
REAL TIME, which means that you turn Power Save Mode on and  
off by simply pressing the POWER SAVE key, and TIMER, which  
means that Power Save Mode turns on and off automatically at preset  
times.  
The initial setting is REAL TIME.  
1 Press these keys:  
FUNCTION  
4
The display will show:  
4:OPTIONAL SETTING  
ENTER #(01-34,*,#)  
96  
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Power Save Mode  
2 Enter 34 by pressing the numeric  
keys.  
3
4
The display will show:  
Note: Power Save Type cannot be  
selected if Power Save Mode is on.  
To turn off Power Save Mode, sim-  
ply press the Power Save key once.  
34:POWER SAVE TYPE  
1=REAL TIME, 2=TIMER  
3 Press 1 to select REAL TIME, or 2 to  
REAL TIME  
TIMER  
select TIMER.  
or  
1
2
STOP  
STOP  
4 Press the STOP key twice to return to  
the date and time display.  
Turning on Power Save Mode when REAL TIME is selected  
To turn on Power Save Mode when REAL TIME is selected, simply  
press the POWER SAVE key. POWER SAVE MODE will appear in  
the display.  
POWER SAVE MODE  
ON  
POWER SAVE  
POWER SAVE MODE  
To turn off Power Save Mode, press the POWER SAVE key once  
again. POWER SAVE MODE OFF will appear briefly, followed by  
the normal date and time display.  
97  
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Power Save Mode  
Turning on Power Save Mode when TIMER is selected  
When TIMER is selected, Power Save Mode turns on and off  
automatically at the times you specify. Follow the steps below to set  
the on and off times.  
1 Press the POWER SAVE key.  
POWER SAVE  
The display will show:  
POWER SAVE MODE  
1=TIMER ON, 2=SET  
2 Press 2 to select SET.  
2
Note: If you have already entered  
the timer settings and simply wish  
to turn on the timer, press 1  
(TIMER ON).  
3 Enter the time you want Power Save  
Mode to turn on every day (START  
0
0
0
5
TIME). Enter two digits for the hour  
(01 to 12) and two digits for the  
minute (00 to 59). When finished,  
enter * for A.M. or # for P.M.  
Example: 5:00 P.M.  
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Power Save Mode  
4 Enter the time you want Power Save  
Mode to turn off every day (END  
TIME). Enter two digits for the hour  
(01 to 12) and two digits for the  
minute (00 to 59). When finished,  
enter * for A.M. or # for P.M.  
0
0
0
8
Example: 8:00 A.M.  
5 Press the START key.  
START  
Note: The above daily time settings  
will be in effect every day and are  
required. The following WEEKEND  
and PERIOD settings are optional,  
and are used to set additional weekly  
and yearly time periods that Power  
Save Mode will turn on.  
The display will show:  
WEEKEND SETTING  
1=YES, 2=NO  
6 Press 1 if you want to set a day or  
days of the week (such as the  
weekend) that you want Power Save  
Mode to turn on. If not, press 2 and go  
to Step 8.  
YES  
NO  
or  
1
2
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Power Save Mode  
7 Enter a 1-digit number for the day  
each week you want Power Save  
Mode to turn on, and a 1-digit number  
for the day after which you want it to  
turn off:  
6
0
Example: Power  
Save Mode will turn  
on from Saturday  
through Sunday  
0: Sunday  
1: Monday  
2: Tuesday  
3: Wednesday  
4: Thursday  
5: Friday  
6: Saturday  
8 Press the START key.  
START  
The display will show:  
PERIOD SETTING  
1=YES, 2=NO  
9 Press 1 if you want to set a period  
during the year (such as an extended  
holiday) that Power Save Mode will  
turn on. If not, press 2 and go to Step  
12.  
YES  
NO  
or  
1
2
10 Enter the starting day of the period  
you want Power Save Mode to be on.  
Enter a 2-digit number for the month  
(01 to 12), and a 2-digit number for  
the day (01 to 31).  
1
2
2
4
Example:  
December 24th  
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Power Save Mode  
11 Enter the ending day of the period  
you want Power Save Mode to be on.  
Enter a 2-digit number for the month  
(01 to 12), and a 2-digit number for  
the day (01 to 31).  
0
0
1
1
Example:  
January 1st  
12 Press the START key.  
START  
The display will show:  
TIMER ON?  
1=YES, 2=NO  
13 Press 1 if you want to activate the  
timer immediately, or 2 if you want to  
activate the timer at a later time.  
YES  
NO  
or  
1
2
The timer settings will not take  
effect until you activate the timer. If  
you select 2 (NO), you can activate  
the timer at a later time by pressing  
the POWER SAVE key and then 1  
to select TIMER ON.  
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Timer Operations  
Timer Operations  
The Timer function allows you to set up an operation to be performed  
automatically at a specified time. Up to 48 operations can be set at any  
one time, and the time of each can be set up to a week in advance.  
You can use this function to take advantage of lower off-peak rates  
without having to be there when the operation is performed.  
Note: The DOCUMENT key cannot be used for a timer transmission.  
Initial procedure  
To set a timer operation, first perform the following procedure. After  
you have completed this procedure, go to the procedure for the  
specific operation you want to set (see the following pages).  
1 Press the TIMER key.  
TIMER  
T
The display will show:  
TIMER MODE  
1=SET, 2=CLEAR  
2 Press 1 to select SET.  
1
3 Press the * key or the # key until the  
desired operation appears in the  
display.  
Transmission (SEND MODE)  
Confidential transmission  
Polling  
Serial Polling  
Broadcasting  
Relay Request  
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Timer Operations  
START  
4 Press the START key.  
5 Enter a two-digit number for the hour  
(“01” to “12”) and a two-digit number  
for the minute (“00” to “59”).  
0
9
2
5
Example: 9:25  
6 Press the * key to select A.M. or the  
A.M.  
P.M.  
# key to select P.M.  
or  
7 Enter a 1-digit number for the day of  
the operation (skip this step if the  
operation will be performed within  
the next 24 hours):  
1
0: Sunday  
1: Monday  
2: Tuesday  
3: Wednesday  
4: Thursday  
5: Friday  
Example: Monday  
6: Saturday  
8 Press the START key and go to the  
specific procedure for your operation  
(see the following pages).  
START  
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Timer Operations  
Transmission  
(Continued from Initial procedure.)  
9 Dial the receiving machine using one  
of the following methods:  
Press a Rapid Key.  
START  
SPEED DIAL  
Press the SPEED DIAL key and  
enter a Speed Dial number (if you  
enter less than 2 digits on the FO-  
4650, or 3 digits on the FO-4970,  
1
(Example)  
press the START key to complete  
.
the entry).  
Enter a full fax number with the  
numeric keys.  
10 Press the START key.  
START  
11 Adjust the resolution and or contrast  
if desired, and then press the START  
key.  
START  
RESOLUTION  
CONTRAST  
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Timer Operations  
12 Load the document and then press the  
START key.  
The document will be scanned into  
memory.  
START  
Confidential transmission  
(Continued from Initial procedure.)  
9 Enter the mailbox number (2 digits).  
(Go directly to Step 10 if the  
receiving machine does not have  
mailboxes.)  
0
1
(Example)  
START  
10 Press the START key.  
105  
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Timer Operations  
11 Dial the receiving machine using one  
of the following methods:  
Press a Rapid Key.  
START  
SPEED DIAL  
Press the SPEED DIAL key and  
enter a Speed Dial number (if you  
enter less than 2 digits on the FO-  
4650, or 3 digits on the FO-4970,  
press the START key to complete  
the entry).  
1
(Example)  
Enter a full fax number with the  
numeric keys.  
START  
12 Press the START key.  
13 Adjust the resolution and or contrast  
if desired, and then press the START  
START  
key.  
RESOLUTION  
CONTRAST  
Q
14 Load the document and then press the  
START key.  
The document will be scanned into  
memory.  
START  
106  
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Timer Operations  
Polling  
(Continued from Initial procedure.)  
9 Dial the machine to be polled using  
one of the following methods:  
Press a Rapid Key.  
START  
SPEED DIAL  
Press the SPEED DIAL key and  
enter a Speed Dial number (if you  
enter less than 2 digits on the FO-  
4650, or 3 digits on the FO-4970,  
press the START key to complete  
the entry).  
1
(Example)  
Enter a full fax number with the  
numeric keys.  
START  
10 Press the START key.  
107  
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Timer Operations  
Serial Polling  
(Continued from Initial procedure.)  
9 Dial the machines to be polled using  
one or more of the following  
methods:  
START  
START  
Press one or more Rapid Keys.  
SPEED DIAL  
SPEED DIAL  
1
2
Enter one or more Speed Dial  
numbers, pressing the SPEED  
DIAL key before each number.  
(If you enter less than 2 digits on  
the FO-4650, or 3 digits on the FO-  
4970, press the START key to  
complete the entry.)  
(Example)  
Enter one or more full fax numbers  
with the numeric keys, pressing the  
START key after each full number.  
Press one or more Group Keys.  
START  
10 Press the START key.  
108  
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Timer Operations  
Broadcasting  
(Continued from Initial procedure.)  
9 Dial the receiving machines using one  
or more of the following methods:  
Press one or more Rapid Keys.  
START  
Enter one or more Speed Dial  
numbers, pressing the SPEED  
DIAL key before each number.  
(If you enter less than 2 digits on  
the FO-4650, or 3 digits on the FO-  
4970, press the START key to  
complete the entry.)  
SPEED DIAL  
SPEED DIAL  
1
START  
2
(Example)  
Enter one or more full fax numbers  
with the numeric keys, pressing the  
START key after each full number.  
Press one or more Group Keys.  
START  
10 Press the START key.  
11 Adjust the resolution and or contrast  
if desired, and then press the START  
key.  
START  
RESOLUTION  
CONTRAST  
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Timer Operations  
12 Load the document and then press the  
START key.  
The document will be scanned into  
memory.  
START  
Relay Request  
(Continued from Initial procedure.)  
9 Enter the 2-digit relay group number  
by pressing the numeric keys.  
0
1
(Example)  
START  
10 Press the START key.  
11 Adjust the resolution and or contrast  
if desired, and then press the START  
key.  
START  
RESOLUTION  
CONTRAST  
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Timer Operations  
12 Load the document and then press the  
START key.  
The document will be scanned into  
memory.  
START  
Canceling a timer operation  
If you need to cancel a timer operation before it is performed, follow  
the steps below.  
You will need to know the number assigned to the operation in  
order to cancel it. If you don’t remember the number (it appears in  
the display when you set the operation), print out the Timer List.  
(See Chapter 7, Printing Out Reports and Lists.)  
1 Press the TIMER key and then 2.  
TIMER  
2
T
The display will show:  
2:TIMER COMM. CLEAR  
ENTER #(01-48)  
2 Enter the 2-digit number assigned to  
the operation.  
0
1
(Example)  
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Timer Operations  
START  
3 Press the START key.  
STOP  
4 Press the STOP key repeatedly until  
you return to the date and time  
display.  
112  
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Batch Transmission  
Batch Transmission  
Batch transmission allows you to store a number of documents in  
memory for automatic transmission to one location at a set time. If  
you often send documents to a particular location, this function helps  
reduce telephone line costs by allowing you to conveniently send  
multiple documents on one connection.  
Note: If the telephone billing function is turned on, the batch transmis-  
sion function cannot be used.  
Programming a Batch Key  
To perform a batch transmission, you must first program the number  
of the receiving machine and the time of transmission into a Batch  
Key. Any Rapid Key which has not already been programmed can be  
used as a Batch Key.  
If you specify a day-of-the-week in your program, the transmission  
will be performed every week on that day. If you do not specify a day-  
of-the-week, the transmission will be performed every day.  
To program a Batch Key, follow the procedure for entering programs  
explained in Entering and Using Programs in this chapter. In Step 10  
of the initial procedure, select “Batch transmission”.  
Clearing a Batch Key  
To clear a Batch Key, follow the procedure explained in Clearing a  
Program Key in Entering and Using Programs in this chapter.  
Storing documents for transmission  
Up to 56 jobs (a job can consist of multiple pages) can be held in  
memory for batch transmissions at any one time, regardless of the  
number of Batch Keys used. When you store a document, it is given a  
message number to distinguish it from other documents sent in the  
same batch.  
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Batch Transmission  
If no documents have been stored under a Batch Key when the time  
for transmission arrives, transmission will not take place.  
1 Load the document (s).  
SEND READY will appear in the  
display.  
2 Press the appropriate Batch Key.  
01  
A
02  
B
03  
C
04  
D
05  
E
06  
F
07  
G
08  
H
09  
I
10  
J
11  
K
12  
L
13  
M
14  
N
15  
O
16  
P
After scanning, the message  
number assigned to your document  
will appear in the display.  
17  
Q
18  
R
19  
S
20  
T
21  
U
22  
V
23  
W
31  
24  
X
25  
Y
26  
Z
27  
28  
29  
30  
32  
SPACE  
S
SP  
CLEAR  
(Example)  
3 Press the STOP key.  
STOP  
The document will be transmitted  
at the designated time along with  
any other jobs stored under the  
same key. After transmission, all  
jobs in the batch will be cleared  
from memory.  
114  
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Batch Transmission  
Canceling a document stored for batch transmission  
If necessary, you can cancel a document stored for a batch  
transmission before transmission takes place. To do so, you will need  
to know the message number assigned to the document.  
If you don’t remember the message number, print out the Batch  
Transmission List (see Batch Transmission List in Chapter 7).  
1 Press the Batch Key in which the  
01  
A
02  
B
03  
C
04  
D
05  
E
06  
F
07  
G
08  
H
document you want to clear has been  
stored.  
09  
I
10  
J
11  
K
12  
L
13  
M
14  
N
15  
O
16  
P
17  
Q
18  
R
19  
S
20  
T
21  
U
22  
V
23  
W
31  
24  
X
25  
Y
26  
Z
27  
28  
29  
30  
32  
SPACE  
S
SP  
CLEAR  
Make sure no documents are in the  
.
feeder.  
(Example)  
2 Enter the 3-digit message number  
assigned to the document.  
0
0
1
(Example)  
3 Press the START key.  
START  
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Entering and Using Programs  
Entering and Using Programs  
If you frequently perform the same operation involving the same party,  
you can program all the steps of the operation into one Program Key.  
This allows you to perform the operation by simply pressing that key.  
Any Rapid Key which is not already programmed as a Rapid Key or  
a Group Key can be used as a Program Key.  
You can also include a timer setting in the program to have the  
operation performed automatically at a selected time.  
To clear a mistake, press the STOP key.  
Initial procedure  
To program a Program Key, first perform the following procedure.  
After you have completed this procedure, go to the procedure for the  
specific operation you want to program (see the following pages).  
1 Press these keys:  
FUNCTION  
7
1
The display will show:  
1:PROGRAM ENTRY MODE  
1=SET, 2=CLEAR  
2 Press 1 to select SET.  
1
3 Select a Program Key by pressing any  
Rapid Key that has not yet been  
programmed.  
02  
B
(Example)  
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Entering and Using Programs  
4 Enter a name for the program by  
pressing the letter entry keys. (If you  
don’t want to enter a name, go  
S
H
A
R
P
directly to Step 5.)  
Example: SHARP  
START  
5 Press the START key.  
6 If you want to include a timer setting,  
enter a two-digit number for the hour  
(“01” to “12”) and a two-digit number  
for the minute (“00” to “59”). (If not,  
go directly to Step 9.)  
0
9
2
5
Example: 9:25  
7 Press the * key to select A.M. or the  
A.M.  
P.M.  
# key to select P.M.  
or  
8 Enter a 1-digit number for the day of  
the operation (skip this step if the  
operation will be performed within  
the next 24 hours):  
1
0: Sunday  
1: Monday  
2: Tuesday  
3: Wednesday  
4: Thursday  
5: Friday  
Example: Monday  
6: Saturday  
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Entering and Using Programs  
9 Press the START key.  
START  
10 Press the * key or the # key until the  
desired operation appears in the  
display.  
Transmission (SEND MODE)  
Confidential transmission  
Polling  
Serial Polling  
Broadcasting  
Relay Request  
Batch transmission (this will only  
appear if a timer setting was made)  
Memory Polling (this will not appear  
if a timer setting was made)  
START  
11 Press the START key and go to the  
specific procedure for your operation  
(see the following pages).  
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Entering and Using Programs  
Transmission  
(Continued from Initial procedure.)  
12 Dial the receiving machine using one  
of the following methods:  
Press a Rapid Key.  
START  
SPEED DIAL  
Press the SPEED DIAL key and  
enter a Speed Dial number (if you  
enter less than 2 digits on the FO-  
4650, or 3 digits on the FO-4970,  
1
(Example)  
press the START key to complete  
.
the entry).  
Enter a full fax number with the  
numeric keys.  
13 Press the START key.  
START  
14 Adjust the resolution and or contrast  
if desired, and then press the START  
key.  
START  
RESOLUTION  
CONTRAST  
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Entering and Using Programs  
15 If you want the document to be sent  
through memory, press the START  
key.  
START  
DOCUMENT  
or  
If you want the document to be sent  
directly from the feeder, press the  
DOCUMENT key. (This is not  
possible if you included a timer  
setting.)  
16 Press the STOP key repeatedly until  
you return to the date and time  
display.  
STOP  
Confidential transmission  
(Continued from Initial procedure.)  
12 Enter the mailbox number (2 digits).  
(Go directly to Step 13 if the  
receiving machine does not have  
mailboxes.)  
0
1
(Example)  
START  
13 Press the START key.  
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Entering and Using Programs  
14 Dial the receiving machine using one  
of the following methods:  
Press a Rapid Key.  
START  
SPEED DIAL  
Press the SPEED DIAL key and  
enter a Speed Dial number (if you  
enter less than 2 digits on the FO-  
4650, or 3 digits on the FO-4970,  
press the START key to complete  
the entry).  
1
(Example)  
Enter a full fax number with the  
numeric keys.  
15 Press the START key.  
START  
16 Adjust the resolution and or contrast  
if desired, and then press the START  
key.  
START  
RESOLUTION  
CONTRAST  
Q
17 If you want the document to be sent  
through memory, press the START  
key.  
START  
DOCUMENT  
or  
If you want the document to be sent  
directly from the feeder, press the  
DOCUMENT key. (This is not  
possible if you included a timer  
setting.)  
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Entering and Using Programs  
18 Press the STOP key repeatedly until  
you return to the date and time  
display.  
STOP  
Polling  
(Continued from Initial procedure.)  
12 Dial the machine to be polled using  
one of the following methods:  
Press a Rapid Key.  
START  
SPEED DIAL  
Press the SPEED DIAL key and  
enter a Speed Dial number (if you  
enter less than 2 digits on the FO-  
4650, or 3 digits on the FO-4970,  
press the START key to complete  
the entry).  
1
(Example)  
Enter a full fax number with the  
numeric keys.  
START  
13 Press the START key.  
14 Press the STOP key repeatedly until  
you return to the date and time  
display.  
STOP  
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Entering and Using Programs  
Serial Polling  
(Continued from Initial procedure.)  
12 Dial the machines to be polled using  
one or more of the following  
methods:  
START  
Press one or more Rapid Keys.  
SPEED DIAL  
1
Enter one or more Speed Dial  
numbers, pressing the SPEED  
DIAL key before each number.  
(If you enter less than 2 digits on  
the FO-4650, or 3 digits on the FO-  
4970, press the START key to  
complete the entry.)  
START  
SPEED DIAL  
2
(Example)  
Enter one or more full fax numbers  
with the numeric keys, pressing the  
START key after each full number.  
Press one or more Group Keys.  
START  
STOP  
13 Press the START key.  
14 Press the STOP key repeatedly until  
you return to the date and time  
display.  
123  
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Entering and Using Programs  
Broadcasting  
(Continued from Initial procedure.)  
12 Dial the receiving machines using one  
or more of the following methods:  
Press one or more Rapid Keys.  
START  
START  
Enter one or more Speed Dial  
numbers, pressing the SPEED  
DIAL key before each number.  
(If you enter less than 2 digits on  
the FO-4650, or 3 digits on the FO-  
4970, press the START key to  
complete the entry.)  
SPEED DIAL  
SPEED DIAL  
1
2
(Example)  
Enter one or more full fax numbers  
with the numeric keys, pressing the  
START key after each full number.  
Press one or more Group Keys.  
START  
13 Press the START key.  
14 Adjust the resolution and or contrast  
if desired, and then press the START  
key.  
START  
RESOLUTION  
CONTRAST  
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Entering and Using Programs  
15 Press the START key  
START  
16 Press the STOP key repeatedly until  
you return to the date and time  
display.  
STOP  
Relay Request  
(Continued from Initial procedure.)  
12 Enter the 2-digit relay group number  
by pressing the numeric keys.  
0
1
(Example)  
13 Press the START key.  
START  
14 Adjust the resolution and or contrast  
if desired, and then press the START  
key.  
START  
RESOLUTION  
CONTRAST  
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Entering and Using Programs  
15 If you want the document to be sent  
through memory, press the START  
key.  
START  
DOCUMENT  
or  
If you want the document to be sent  
directly from the feeder, press the  
DOCUMENT key. (This is not  
possible if you included a timer  
setting.)  
16 Press the STOP key repeatedly until  
you return to the date and time  
display.  
STOP  
Batch transmission  
(Continued from Initial procedure.)  
12 Dial the receiving machine using one  
of the following methods:  
Press a Rapid Key.  
START  
SPEED DIAL  
Press the SPEED DIAL key and  
enter a Speed Dial number (if you  
enter less than 2 digits on the FO-  
4650, or 3 digits on the FO-4970,  
press the START key to complete  
the entry).  
1
(Example)  
Enter a full fax number with the  
numeric keys.  
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Entering and Using Programs  
START  
13 Press the START key.  
14 Adjust the resolution and or contrast  
if desired, and then press the START  
key.  
START  
RESOLUTION  
CONTRAST  
Q
START  
15 Press the START key  
STOP  
16 Press the STOP key repeatedly to  
return to the date and time display.  
Being Polled (Memory polling)  
(Continued from Initial procedure.)  
12 Press 1 to allow polling only once, or  
2 to allow polling an unlimited  
number of times.  
1 TIME  
REPEAT  
or  
1
2
START  
13 Press the START key.  
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Entering and Using Programs  
14 Adjust the resolution and or contrast  
if desired, and then press the START  
key.  
START  
RESOLUTION  
CONTRAST  
Q
START  
STOP  
15 Press the START key  
16 Press the STOP key repeatedly until  
you return to the date and time  
display.  
Clearing a Program Key  
To clear a Program Key, follow these steps:  
1 Press these keys:  
FUNCTION  
7
2
1
The display will show:  
1:PROGRAM ENTRY MODE  
1=SET, 2=CLEAR  
2 Press 2 to select CLEAR.  
3 Press the Program Key you want to  
02  
B
clear.  
(Example)  
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Entering and Using Programs  
4 Press the START key.  
START  
STOP  
5 Press the STOP key repeatedly until  
you return to the date and time  
display.  
Using a Program Key  
Follow the steps below to perform a programmed operation.  
1 If this is a transmission or memory  
polling operation, load the document.  
2 Press the appropriate Program Key.  
02  
B
(Example)  
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Entering and Using Programs  
Canceling a programmed timer operation  
If a Program Key has been pressed for a timer operation and you need  
to cancel the operation before it is performed, follow the steps below.  
Note: This procedure will not work for a document stored for a batch  
transmission. To cancel a batch transmission operation, see Canceling a  
document stored for batch transmission in Batch Transmission in this  
chapter.  
1 Press the Program Key.  
02  
B
(Example)  
2 Press the START key.  
START  
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Duplex Scanning for Two-sided Documents  
Duplex Scanning for Two-sided Documents  
To transmit or copy documents which have printing or graphics on  
both sides of the page or pages, use Duplex Scanning. With this  
function, you simply feed the document (all pages) through the  
machine once, turn the stack of pages over, and feed it through again.  
The machine will automatically sort the pages into the correct order  
(front of 1st page, back of 1st page, front of 2nd page, back of 2nd  
page, etc.).  
Duplex Scanning can be used for copying (single copies and sorted  
multiple copies only) and any type of transmission from memory.  
Note that any blank sides must be included when scanning the  
pages (if the number of pages is not equal each time the machine  
scans the stack, an error will result). The blank sides will not, how-  
ever, be printed out.  
1 Load the document (s).  
Make sure the page(s) are front face  
down, with the first page on the  
bottom.  
SEND READY will appear in the  
display.  
2 Press the DUPLEX SCAN key and  
then the START key.  
START  
DUPLEX SCAN  
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Duplex Scanning for Two-sided Documents  
3 Perform all steps of the desired copy  
or memory transmission.  
4 When all pages of the document have  
been scanned, turn the stack over (do  
not change the page order) and load it  
again.  
5 Press the START key.  
START  
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Print Hold  
Print Hold  
If desired, you can have the fax hold all received documents in  
memory instead of immediately printing them out. When you enter  
the correct Print Hold code, the documents will print out.  
Programming the Print Hold code  
To use Print Hold, you must first program a 4-digit Print Hold code.  
Follow the steps below to program or clear the code.  
1 Press these keys:  
FUNCTION  
6
The display will show:  
6:PRINT HOLD  
ENTER #(1-3,*,#)  
2 Press 2 key to program the Print Hold  
SET  
CLEAR  
code, or 3 to clear the Print Hold  
code. (Note: To clear the code, Option  
Setting 30 must be set to NO.)  
or  
3
2
3 Enter the 4-digit Print Hold code by  
3
2
4
5
pressing the numeric keys.  
(Example)  
START  
4 Press the START key.  
Note: After entering the passcode, your fax will print it out for your  
records. If you forget the passcode and have kept no record, contact your  
Sharp dealer.  
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Print Hold  
Turning on Print Hold  
To turn on the Print Hold function, set Option Setting 30 to YES. This  
procedure is explained in Chapter 6, Optional Settings.  
Note: The Print Hold function cannot be turned on when Power Save  
Mode is on.  
Printing out received documents  
When the Print Hold function is turned on and you have received  
documents in memory, RCVD PRINT HOLD FAX will appear in the  
display. Follow the steps below to print out the documents:  
1 Press these keys:  
FUNCTION  
1
6
The display will show:  
1:HOLD DATA PRINT  
ENTER PASSCODE #  
2 Enter the 4-digit Print Hold code by  
pressing the numeric keys.  
3
2
4
5
(Example)  
START  
3 Press the START key.  
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Department Control  
Department Control  
Department Control is used to limit use of the fax machine to  
authorized users. When it is activated, a department code must be  
entered before an operation can be performed.  
Department Control can only be activated by your Sharp dealer. If  
you want to use this function, contact your dealer.  
Department Control allows you to track the number of pages trans-  
mitted as well as the transmission time for each authorized depart-  
ment or person. See Department Usage List in Chapter 7.  
Entering Department Codes  
Up to 30 different Department Codes can be entered to allow access to  
the fax machine. Transmitted pages and transmission time will be kept  
track of separately for each code. After you enter a code, inform the  
appropriate group or individual.  
A name must be entered for each code. Only the name, not the code,  
will appear on the Department Usage List.  
Be sure to keep a record of each code and name. If you misplace the  
record, contact your dealer.  
1 Press these keys:  
FUNCTION  
9
3
The display will show:  
9:DEPT. CODE MODE  
1=SET, 2=CLEAR  
2 Press 1 to program a Department  
Code, or 2 to clear a Department  
Code.  
SET  
CLEAR  
or  
1
2
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Department Control  
3 Entering: Enter a 2-digit number  
from “01” to “30” with the numeric  
keys. This number identifies the  
Department Code that you will enter  
in the next step.  
0
1
(Example)  
Clearing: Enter the 2-digit number  
that identifies the Department Code  
you want to clear.  
Note: It is not possible to clear the Department Code that you currently  
used to access the fax machine. It is also not possible clear a Department  
Code if only one code is programmed.  
4 Entering: Enter a Department Code  
(4 digits or the number of digits set by  
0
5
5
1
Option Setting 27).  
(Example)  
Clearing: Enter the Department Code  
you want to clear, and go to Step 7.  
START  
5 Press the START key.  
6 Enter a name for the Department  
S
H
A
R
P
Code.  
(Example)  
START  
7 Press the START key.  
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Department Control  
8 Return to Step 3 to enter (or clear)  
another Department Code, or press  
the STOP key one or more times until  
you return to the date and time  
display.  
STOP  
Step 3 or  
Accessing the machine  
When Department Control is activated, you must enter your  
Department Code before performing an operation.  
Note: You do not have to enter a Department Code to receive faxes man-  
ually (by picking up an extension phone connected to the same line and  
pressing the START key on the fax machine).  
Enter your Department Code by  
pressing the numeric keys, and then  
perform the desired operation.  
0
5
5
1
(Example)  
If you do not begin the operation  
within one minute after entering the  
code, the fax will return to  
controlled access mode.  
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Blocking Reception of Unwanted Faxes  
Blocking Reception of Unwanted Faxes  
The Anti Junk Fax function allows you to block reception of faxes  
from parties which you specify. This saves paper by not printing out  
unwanted "junk" faxes.  
To use this function, first turn it on by setting Option Setting 20 (Anti-  
Junk Fax) to YES as explained in Chapter 6, and then enter the fax  
numbers from which you do not want to receive faxes as shown  
below.  
Up to 50 numbers can be entered in the Anti Junk Number List.  
To clear a number from the Anti Junk Number List, you need to  
know the 2-digit number which identifies it. If you have forgotten  
this number, print out the Anti Junk Number List as explained in  
Chapter 7.  
1 Press these keys:  
FUNCTION  
8
3
The display will show:  
8:STORE JUNK FAX #  
1=SET, 2=CLEAR  
2 Press 1 to enter a number in the Anti  
Junk Number List, or 2 to clear a  
number from the list.  
SET  
CLEAR  
or  
1
2
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Blocking Reception of Unwanted Faxes  
3 Entering: Enter a 2-digit number  
from “01” to “50” with the numeric  
keys. This number identifies the fax  
number that you will enter in the next  
step.  
0
1
(Example)  
Clearing: Enter the 2-digit number  
that identifies the fax number you  
want to clear, and go to Step 5.  
4 Enter the fax number.  
0
3
2
4
5
5
1
(Example)  
5 Press the START key.  
START  
6 Return to Step 3 to enter (or clear)  
another fax number, or press the  
STOP key repeatedly to return to the  
date and time display.  
STOP  
Step 3 or  
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Telephone Billing  
Telephone Billing  
If you are on a PBX, you can have the fax machine send a code to the  
PBX that identifies the sender for billing purposes each time a fax is  
sent. Telephone billing is possible in two ways: using Department  
Control and by direct billing code entry.  
Using Department Control  
If you are using the Department Control function, you can use  
Department Codes for telephone billing. In this case, the fax machine  
will automatically send the Department Code that a department  
member enters to access the fax machine to the PBX. The PBX can  
then use the Department Code to bill the call to that department.  
To use Department Control for telephone billing, program a  
Department Code for each group that will use the fax machine (see  
Department Control in this chapter), and then have your dealer  
activate Department Control. After this, set Option Setting 26  
(Telephone Billing Code) to ON as explained in Chapter 6, Optional  
Settings.  
Direct billing code entry  
If you don’t want to use Department Control for telephone billing, you  
can have users enter an assigned billing code (any number up 9 digits  
long) each time they use the fax machine. The fax machine will  
automatically send this code to the PBX for billing purposes. To use  
this function, have your dealer activate the function and then set  
Option Setting 26 (Telephone Billing Code) to ON as explained in  
Chapter 6, Optional Settings.  
Note: The billing code should be assigned by your PBX administrator.  
Billing codes are not programmed into the fax machine.  
Users should enter their billing code as follows when performing an  
operation on the fax machine. The code need only be entered when  
calling outside of the PBX.  
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Telephone Billing  
1 Load the document (s).  
If you are using Normal Dialing,  
press the SPEAKER key or pick  
up an extension phone connected to  
the same line.  
SEND READY will appear in the  
display.  
2 Enter the code to access an outside  
line (max. of 3 digits).  
2
(Example)  
3 Flip down the Rapid Key overlay and  
press the Z key, enter the billing code  
(max. of 9 digits), and then press the  
Z key again.  
Z
Z
3
1
2
Note: The code will appear as  
asterisks in the display and will not  
appear in the Activity List or  
Transaction Report.  
(Example)  
4 Adjust the resolution and/or contrast  
RESOLUTION  
CONTRAST  
Q
if desired.  
5 Dial the other party by the desired  
method and transmit the document.  
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Distinctive Ring  
Distinctive Ring  
Important:  
To use distinctive ring, you must subscribe to a distinctive ring ser-  
vice from your local phone company.  
Your fax machine may not be compatible with some distinctive ring  
services.  
Distinctive ring is a service offered by some local telephone  
companies whereby they assign an additional second number to your  
regular single line. The second number rings differently from your  
normal number.  
If you subscribe to a distinctive ring service, you can set the fax  
machine to automatically answer when your second number is called.  
This allows you to use the second number as an exclusive fax number.  
To have your fax automatically answer when your second number is  
called, follow the steps below:  
1 Press these keys:  
FUNCTION  
4
The display will show:  
4:OPTIONAL SETTING  
ENTER #(01-34,*,#)  
2 Enter the number 28 by pressing the  
numeric keys.  
8
2
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Distinctive Ring  
3 Press a number from 1 to 3 to select  
the ring pattern below that matches  
your second number’s ring pattern.  
Or, press 4 to have your fax  
automatically answer your normal  
telephone number. Press 5 to turn off  
the distinctive ring function.  
RING PATTERN 1  
RING PATTERN 2  
Two short rings  
One short, one long, and one  
1
2
short ring  
RING PATTERN 3  
STANDARD RING  
Two short rings and one long ring  
3
4
Your standard (normal) ring  
pattern  
OFF SETTING  
Turn distinctive ring off  
5
4 Press the STOP key repeatedly to  
STOP  
return to the date and time display.  
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6. Optional Settings  
The option settings let you customize the fax machine to better suit  
your needs.  
An initial setting has been made for each option at the factory. To  
change a setting, follow the steps below to access the option, and then  
change the setting as explained in the option setting list that follows.  
1 Press the FUNCTION key and 4.  
FUNCTION  
The display will show:  
4
4:OPTIONAL SETTING  
ENTER #(01-34,*,#)  
2 Press the numeric keys to enter the 2-  
digit number (“01” to “34”) of the  
option setting you want to set.  
0
1
Example:  
Option Setting 1  
Or  
Press * or # to scroll through the  
option settings. When the desired  
option setting appears, press the  
START key.  
3 Enter a selection for the option setting  
by pressing the numeric keys. See the  
list that follows for an explanation of  
each of the option settings.  
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Optional Settings  
4 After entering a selection, the  
subsequent option setting will appear  
in the display. To return to the date  
and time display, press the STOP key  
twice.  
STOP  
STOP  
Option Settings  
Setting 01: FINE RESOLUTION PRIORITY  
This option sets the default resolution (the resolution used if a setting  
is not made with the RESOLUTION key) for transmitting  
documents. Press 1 (YES) to set the default resolution to FINE, or 2  
(NO) to set it to STANDARD.  
Initial setting: 2  
Setting 02: NUMBER OF RINGS AUTO RECEPTION  
This sets the number of rings the fax machine waits before answering  
an incoming call in AUTO receive mode. Enter a number from 0 to 9  
(if 0 is entered the fax machine will answer without ringing).  
Initial setting: 1  
Setting 03: NUMBER OF RINGS MANUAL RECEPTION  
You can also have the fax machine automatically answer a call after a  
certain number of rings in MANUAL reception mode. To turn on this  
function, enter the desired number of rings (any number from 1 to 9).  
To turn off the function, enter 0.  
Initial setting: 0 (off)  
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Optional Settings  
Setting 04: AUTO LISTING  
Press 1 (YES) to have the fax machine automatically print an Activity  
Report once every 30 send/receive operations. (The report can still be  
printed on demand at any time.) Press 2 (NO) to turn the function off.  
Initial setting: 2  
Setting 05: TRANSACTION REPORT PRINT SELECTION  
This sets the condition for printing out a Transaction Report. Enter a  
number from 1 to 5 as follows:  
1 (ERROR/TIMER  
MEMORY):  
A report will be printed after an error,  
timer operation, or memory operation  
.
2 (SEND ONLY)  
A report will be printed only after a  
transmission  
3 (ALWAYS PRINTS)  
A report will be printed after each  
transmission, reception, or error  
4 (NEVER PRINTS)  
A report will never be printed.  
5 (ERROR ONLY)  
A report will be printed only after an error  
occurs  
Initial setting: 5  
Setting 06: RECALL TIMES  
This sets the maximum number of times your fax will automatically  
redial if the line is busy. Enter any number from 00 to 14.  
Initial setting: 02  
Setting 07: RECALL INTERVAL  
This sets the amount of time your fax will wait between automatic  
redials when the line is busy. Enter 01 for 1 minute, 02 for 2 minutes,  
etc., up to a maximum of 15 minutes.  
Initial setting: 05  
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Optional Settings  
Setting 08: SECURITY SELECTION  
Press 1 (ON) to turn polling security on, or 2 (OFF) to turn it off.  
Initial setting: 1  
Setting 09: ERROR CORRECTION MODE (ECM)  
Press 1 (YES) to have any distortions in a transmission due to noise  
on the telephone line corrected before print-out at the receiving end.  
This is only effective when the other machine has ECM as well. Press  
2 (NO) to turn the function off.  
Note for FO-4970: If the transmission or reception is taking place in  
Super G3 mode, ECM will operate regardless of the ECM setting.  
Initial setting: 1  
Setting 10: AUTO COVER SHEET  
Press 1 (YES) to have the fax automatically generate a cover sheet  
and send it as the last page of each transmission. Press 2 (NO) to turn  
the function off.  
Initial setting: 2  
Note: In North America, Setting 11 is not used.  
Setting 12: COPY SCANNING  
This setting is used to reduce copies slightly before printing to ensure  
that data on the edges are not cut off. Press 1 (AUTO) for automatic  
reduction, or 2 (100%) for no reduction.  
Initial setting: 2  
Setting13:COPYCUT-OFF  
This setting determines how the fax machine will copy documents  
that are longer than the printing paper. Press 1 (CONTINUE) to have  
the remainder of the document printed on a second page, or 2 (CUT-  
OFF) to cut off (not print) the remainder.  
Initial setting: 2  
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Optional Settings  
Setting 14: RECEIVE REDUCE  
This setting is used to reduce received documents slightly before  
printing to ensure that data on the edges are not cut off. Press 1  
(AUTO) for automatic reduction, or 2 (100%) for no reduction.  
Initial setting: 1  
Setting 15: IMAGE MEMORY PRINT  
Press 1 (YES) to include a copy of part of the first page of the  
transmitted document on the Transaction Report. Press 2 (NO) to turn  
the function off. This setting is only effective when transmitting from  
memory.  
Initial setting: 1  
Setting 16: CASSETTE SELECTION  
Press 1 if you want the fax machine to automatically select the  
printing paper source (tray or cassette) according to the size of each  
page received or copied. (If a document consists of multiple pages of  
different sizes, each page will be printed on the paper that best  
matches its size.)  
Press 2 if you want the fax machine to automatically select the  
printing paper source (tray or cassette) according to the size of the  
first page of the document received or copied. (If the document  
consists of multiple pages of different sizes, all pages will be printed  
on the same size of paper based on the size of the first page.)  
Press 3 if you want to set a fixed order of priority for the paper  
sources. When the 1ST PRIORITY setting appears, press 1 to have  
paper always drawn from the tray regardless of the size of the  
received or copied document, or 2 to have paper always drawn from  
the cassette. When the 2ND PRIORITY setting appears, press 1 to  
have paper drawn from the other source in the event that the “1st  
priority” source runs out of paper, or 2 (NONE) to have the incoming  
fax received to memory.  
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Optional Settings  
Note: This setting will only appear if your dealer has installed the  
paper cassette option and Option Setting 33 (Seperate Mode) is turned  
off.  
Initial setting: 1  
Setting 17: RETRANSMISSION TIMES  
This sets the number of times the fax will reattempt a memory  
transmission which has been interrupted by a line error or power  
failure. Enter any 2-digit number from 01 to 14, or enter 00 to turn off  
the function.  
Initial setting: 10  
Setting 18: RETRANSMISSION INTERVAL  
You can select the number of minutes the fax waits between each  
memory retransmission attempt. Enter 01 for 1 minute, 02 for 2  
minutes, etc., up to a maximum of 15 minutes. If you do not want the  
fax to wait between attempts, enter 00.  
Initial setting: 02  
Setting 19: HEATER MODE  
To conserve power, you can turn off the laser printer heater in your fax  
machine. When this is done, the heater will turn on automatically  
when you receive a document (there will be a slight delay before  
printing while the heater warms up) and turn off when printing is  
completed. Press 2 to turn off the heater, or 1 to keep it on.  
Initial setting: 2  
Setting 20: ANTI-JUNK FAX  
Press 1 to block reception from fax numbers entered in the Anti Junk  
Fax List. Press 2 to allow reception from all numbers.  
Initial setting: 2  
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Optional Settings  
Setting 21: ALARM VOLUME  
This sets the volume of the beep sound that alerts you to error  
conditions and informs you that operations have been completed.  
Press 1 for HIGH, 2 for LOW, or 3 for OFF.  
Initial setting: 2  
Setting 22: DIAL MODE  
This sets the dial mode. Press 1 if you are on a touch-tone line, or 2 if  
you are on a pulse dial (rotary) line.  
Initial setting: 1  
Setting 23: QUICK ON-LINE  
When you transmit a multi-page document, this setting determines  
whether the fax machine will dial the receiving party and begin  
transmitting while scanning is still in progress, or wait until all pages  
have been scanned before dialing. Press 1 to have the fax machine dial  
and begin transmission while scanning is still in progress, or 2 to have  
the fax machine wait until all pages have been scanned.  
Initial setting: 1  
Setting 24: MULTI TTI  
If you are using Department Control, you can press 1 to have the  
department name (the name associated with the department code  
entered by an operator to access the fax) appear at the top of each  
transmitted document. This will appear in place of the name entered  
in Entering Your Name and Fax Number in Chapter 1. Press 2 to turn  
Multi TTI off (the sender’s name entered in Chapter 1 will appear).  
Initial setting: 2  
Setting 25: BEEP LENGTH  
This sets the duration of the beep that signals the end of transmission,  
reception, or copying. Press 1 for 3 seconds, 2 for 1 second, or 3 for  
no beep.  
Initial setting: 1  
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Optional Settings  
Setting 26: TELEPHONE BILLING CODE  
This setting allows you to use Department Codes or direct billing  
codes for telephone billing on a PBX. (Your dealer must first activate  
Department Control or direct billing code entry.) Press 1 to turn  
telephone billing on, or 2 to turn it off.  
Initial setting: 2  
If you pressed 1, the BILLING CODE DIAL selection will  
subsequently appear. Press 1 if your PBX must receive the billing  
code before dialing a telephone number, or 2 if it must receive the  
billing code after dialling a telephone number. (Refer to your PBX  
manual or consult your PBX adminstrator for this information.)  
Note: If you select AFTER for the BILLING CODE DIAL selection, you  
must press the REDIAL key after dialing if you use the SPEAKER key.  
Setting 27: DEPARTMENT CODE DIGITS  
Use this setting if you are using Telephone Billing and need to change  
the number of digits of Department Codes to accord with your PBX’s  
telephone billing system. Enter any number from 3 to 9.  
Initial setting: 4  
Setting 28: DISTINCTIVE RING  
This sets the ring pattern to which your fax will answer if you  
subscribe to a distinctive ring service. Enter a number from 1 to 5 to  
select a pattern. See Distinctive Ring in Chapter 5 for more details.  
Initial setting: 5  
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Optional Settings  
Setting 29: VERIFICATION STAMP  
Press 1 if you want the fax machine to stamp each original document  
page as it is scanned. After scanning, you can check to see if all pages  
have been stamped to verify that no double feeds occurred. Press 2 to  
turn the function off.  
Note: To use this function, your dealer must install the Verification  
Stamp option.  
Initial setting: 2  
Setting 30: PRINT HOLD  
Press 1 if you want the fax machine to hold received documents in  
memory instead of immediately printing them out (note that you must  
first enter a Print Hold passcode as explained in Print Hold in Chapter  
5). To turn off the Print Hold function, press 2, enter the 4-digit Print  
Hold passcode, and then press START.  
Initial setting: 2  
Setting 31: Not used.  
Setting 32: COPY RESOLUTION  
Use this setting to select the default copying resolution (the resolution  
used for copying if a setting is not made with the RESOLUTION  
key). Press 1 (S-FINE) to set the default resolution to SUPER FINE,  
or 2 to set it to FINE.  
Initial setting: 2  
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Optional Settings  
Setting 33: SEPARATE MODE  
If desired, you can have the fax draw a sheet of paper from the paper  
tray after each fax reception. By loading colored (or large) paper in  
the paper tray, each colored sheet drawn will act as a separator that  
makes it easy to distinguish where one multi-page document ends and  
another begins. A Transaction Report printed after a reception will  
also be printed from the paper tray to act as a separator sheet. Press 1  
to turn on this function (be sure to load appropriate paper in the paper  
tray), or 2 to turn it off. (Note that this function will not operate for  
copy jobs and print jobs from a computer. Also, the function will turn  
off automatically if the paper tray runs out of paper.)  
Note: This setting will only appear if your dealer has installed the paper  
cassette option.  
Initial setting: 2  
Note: If you turn off the Separate Mode setting, Option Setting 16 will  
subsequently appear in the display to allow you make an appropriate set-  
ting for cassette selection. If you don’t make a selection, 1:AUTO  
SELECTION will be automatically selected.  
Setting 34: POWER SAVE TYPE  
This option sets the method for turning on Power Save Mode. Press 1  
to select REAL TIME (turn Power Save Mode on and off by pressing  
the POWER SAVE key), or 2 to select TIMER (automatic on and off  
at preset times). For more detailed information, see Power Save Mode  
in Chapter 5.  
Initial setting: 1  
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7. Printing Lists and Reports  
You can print lists showing settings and information entered in the fax  
machine. You can also print out reports on recent activity and  
individual operations after they are completed. The lists and reports  
are described on the following pages.  
To print a list, follow the steps below.  
1 Press the FUNCTION key and 2.  
FUNCTION  
The display will show:  
2
2:LISTING MODE  
ENTER #(01-11,*,#)  
2 Press the numeric keys to enter the 2-  
digit number (“01” to “11”) of the list  
you want to print.  
0
1
Example:  
Activity Report  
Or  
Press * or # to scroll through the  
lists. When the desired list appears,  
press the START key.  
Activity Report (List 01)  
This report shows information on your most recently performed send  
and receive operations (a combined maximum of 30 operations can  
appear). The report is divided into two parts: the SEND REPORT,  
which shows information on transmissions, and the RECEIVE  
REPORT, which shows information on receptions.  
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Printing Lists and Reports  
If Option Setting 4 (Auto Listing) is set to YES, a report will be  
automatically printed out whenever information on 30 operations  
has accumulated. (A report can still be printed on demand at any  
time.)  
All information is erased after a report is printed out. If automatic  
print-out is turned off and the report is not printed manually for 30  
operations, the information on the oldest operation will be overwrit-  
ten each time a new operation is performed.  
Explanation of headings  
The name or fax number of the other machine involved in  
the transaction.  
SENDER/  
RECEIVER  
The time at which transmission/reception started.  
Total time taken for transmission/reception.  
Number of pages transmitted/received.  
START  
TX/RX TIME  
PAGES  
CONF. TX - A confidential operation was performed.  
RELAY TX - A relay operation was performed.  
(T) - A timer operation was performed.  
TYPE  
(D) - The document was sent directly from the feeder, not  
from memory.  
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Printing Lists and Reports  
(One of the following notes will appear under NOTE in the  
report to indicate whether the transaction was successful,  
and if not, the reason for the failure.)  
NOTE  
OK - Transmission/reception was successful.  
P.FAIL - A power failure prevented the transaction.  
JAM - The printing paper or document jammed, preventing  
the transaction.  
BUSY - The fax was not sent because the line was busy.  
COM.E-0 to COM.E-31 - A telephone line error prevented  
the transaction. See Line Error in Problems and Solutions in  
Chapter 9.  
.
CANCEL - The transaction was cancelled because the  
STOP key was pressed, no document was in the feeder, or  
the other machine requested transmission using a function  
which your fax machine does not have.  
CANCEL 3 - (Used for confidential transmission only)  
A confidential transmission was cancelled because the  
receiving machine does not have a confidential function, a  
confidential passcode is not programmed in the receiving  
machine, its memory is full, or it is not a Sharp model.  
CANCEL 4 - (Used for confidential transmission only)  
A confidential ransmission was cancelled because an  
incorrect mailbox number was entered for a fax machine  
with confidential mailboxes, or the other machine’s memory  
is full.  
CANCEL 5 - (Used for relay request only)  
A relay request was not successful because the machine to  
which the request was made has no relay function, it is not a  
Sharp model, or its memory was full.  
CANCEL 6 - (Used for relay request only)  
A relay request was not successful because your machine’s  
fax number has not been entered into the relay machine’s list  
of permitted numbers, an automatic dialing number not  
stored in the relay machine was specified, or your fax  
number has not been entered in your machine as explained  
in Chapter 1.  
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Printing Lists and Reports  
Timer List (List 02)  
This list shows the timer operations that are currently set.  
Telephone Number List (List 03)  
This list shows the fax numbers that have been programmed for  
automatic dialing.  
Relay Group List (List 04)  
This list shows the relay groups that have been programmed.  
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Printing Lists and Reports  
Passcode List (List 05)  
This list shows settings made for polling security, your name and fax  
number as programmed in the fax machine, a sample of the header  
printed at the top of every page you transmit (HEADER PRINT), and  
the numbers entered in the relay passcode list.  
Optional Setting List (List 06)  
This list shows the current status of the option settings.  
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Printing Lists and Reports  
Program and Group List (List 07)  
The top part of this list shows the programs that have been entered.  
The bottom part shows the fax numbers that have been programmed  
into Group Keys.  
Batch Transmission List (List 08)  
The Batch Transmission List shows the documents that are currently  
stored for batch transmission.  
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Printing Lists and Reports  
Department Usage List (List 09)  
This list shows total transmission time and pages transmitted  
(including polling time and pages polled) for each department during  
the period indicated on the list. The information is only available if  
Department Control has been activated. The bottom part of the list  
shows information about relay broadcast operations performed on the  
request of other fax machines.  
Each time you print out the report, the data is cleared and a new  
period begins.  
Confidential Reception List (List 10)  
This list shows which mailboxes have received confidential  
documents and the total number of pages received. Print this list out  
whenever RCVD CONFIDENTIAL RX appears in the display.  
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Printing Lists and Reports  
Anti Junk Number List (List 11)  
This list shows the fax numbers from which reception is not allowed.  
Transaction Report  
This report is printed out automatically after an operation is  
completed to allow you to check the result. The fax machine is set at  
the factory to print out the report only when an error occurs. If  
desired, you can change the setting to have it printed out under a  
variety of other conditions. See Option Setting 5 (Print Selection) in  
Chapter 6.  
You can also print out the Transaction Report on demand by press-  
ing the REPORT key after the operation is completed.  
The same headings appear in the Transaction Report as in the  
Activity Report. See Activity Report in this chapter for an explana-  
tion of the headings.  
The top part of the first page of the document will also appear  
below the report if the document was sent from memory. If confi-  
dentiality is required, you can prevent printing of the top part of the  
document by setting Option Setting 15 (Image Memory Print) to  
NO.  
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8. Maintenance  
Cleaning the Scanning Glass and Rollers  
Clean the reading glass and rollers frequently to ensure the quality of  
your transmitted images and copies.  
1 Open the operation panel.  
Squeeze the release marked  
PANEL RELEASE and pull up.  
2 Wipe the scanning glass, white  
backplate, and rollers with a soft  
cloth.  
Make sure that all dirt and stains  
(such as correcting fluid) are  
removed, as dirt will cause vertical  
lines on transmitted images and  
copies. (If necessary, wipe with  
denatured alcohol.)  
White  
backplate  
Scanning  
glass  
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The Housing  
The Housing  
Wipe the external parts and surface of the machine with a dry cloth.  
Caution!  
Do not use benzene or thinner. These solvents may damage or  
discolor the machine.  
Replacing the Verification Stamp  
If you are using the Verification Stamp function, you will need to  
replace the ink cartridge in the stamp unit when it runs out of ink  
(when the stamped mark on original documents becomes faint). A  
new ink cartridge can be obtained from your dealer.  
1 Remove the original document OUT  
tray.  
2 Press down on the protruding tab of  
the green ink cartridge and pull the  
cartridge out with your fingers.  
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Replacing the Verification Stamp  
3 Insert the new ink cartridge into the  
machine (make sure that the tab is  
facing out).  
4 Replace the original document OUT  
tray.  
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9. Troubleshooting  
Problems and Solutions  
Line error  
Problem  
Solution  
LINE ERROR appears in  
the display, and/or a  
Try the transaction again. If the error persists, check  
the following:  
transaction report is  
printed out with COM. E-  
and a number from 0 to 31  
in the NOTE column.  
Check the hookup. The cord from the TEL. LINE  
jack to the wall jack should be no longer than six  
feet.  
Make sure there are no modem devices sharing the  
same telephone line.  
Check with the other party to make sure their fax  
machine is functioning properly.  
Have your telephone line checked for line noise.  
Try connecting the fax machine to a different  
telephone line.  
If the problem still occurs, your fax machine may  
need service.  
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Problems and Solutions  
Dialing and transmission problems  
Problem  
Solution  
Dialing is not possible.  
Make sure the power cord is properly plugged into  
a power outlet.  
Make sure that the telephone line is properly  
connected to both the TEL. LINE jack and the wall  
jack.  
Make sure that the fax machine is set to the correct  
dialing mode for your telephone line. See Option  
Setting 22 in Chapter 6.  
The power is on, but no  
transmission takes place.  
Make sure that the receiving machine has paper.  
Make sure that the telephone line cord is plugged  
into the TEL. LINE jack, and not the TEL. SET jack.  
If the receiving machine is in manual mode with no  
attendant, reception will not be possible.  
If the receiving machine is not a Sharp model,  
make sure it is G3 compatible.  
Check the display for error messages.  
Press the SPEAKER key and check for a dial tone.  
Nothing is printed at the  
receiving end.  
Make sure that the document for transmission is  
placed face down in the feeder.  
A distorted image is  
received at the other end.  
If ECM mode (Option Setting 9) is turned off, noise  
on the telephone line may cause distortion. Try  
sending the document again.  
Make a copy of the document on your fax machine.  
If the copy is also distorted, your fax machine may  
need service.  
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Problems and Solutions  
Reception and copying problems  
Problem  
Solution  
The fax machine doesnt  
receive documents  
automatically.  
Make sure that the reception mode is set to AUTO.  
If you subscribe to a distinctive ring service, make  
sure that the Distinctive Ring function is set to the  
correct ring pattern. If you do not subscribe to a  
distinctive ring service, make sure that Distinctive  
Ring is set to OFF SETTING. (See Distinctive Ring  
in Chapter 5.)  
The power is on, but no  
reception takes place.  
Make sure that the wall jack is connected to the  
TEL. LINE jack, and not the TEL. SET jack.  
The printing paper comes Make sure that the document is loaded properly in  
out blank when you try to  
receive a document.  
the feeder of the transmitting machine. Make a  
copy or print a report to confirm the printing ability  
of your machine.  
The received document is Ask the other party to send higher contrast  
faint.  
documents. If the contrast is still too low, your fax  
machine may need service. Make a copy or print a  
report to check your machines printing ability.  
The toner cartridge may need replacement.  
Received images are  
distorted.  
If ECM mode (Option Setting 9) is turned off, noise  
on the telephone line may cause distortion. Have  
the other party try sending the document again.  
If the other machine has ECM mode, make sure  
this feature is turned on in both fax machines (see  
Option Setting 9).  
Make a copy or print a report on your fax machine.  
If the copy or report is also distorted, your fax  
machine may need service.  
The drum cartridge may be damaged. Try a new  
drum cartridge.  
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Problems and Solutions  
The quality of copies is  
poor and/or black spots  
appear.  
Any dirt or material on the scanning glass will  
cause spots to appear on copies and transmitted  
faxes. Clean the scanning glass as explained in  
Chapter 8.  
Dots appear at regular  
intervals on received  
documents and copies.  
The drum cartridge may be damaged. Replace the  
drum cartridge.  
General problems  
Problem  
Solution  
Nothing appears in the  
display.  
Make sure the power cord is properly plugged into  
a power outlet and the power switch is turned on.  
Connect another electrical appliance to the outlet to  
see if it has power.  
The machine does not  
respond when you press  
any of its keys.  
If a beep sound is not made when you press the  
keys, turn off the power switch and then turn it on  
again several seconds later.  
Automatic document  
feeding does not work for  
transmission or copying.  
Check the size and weight of the document (see  
Transmittable Documents in Chapter 2).  
No reception occurs when Make sure you have not run out of paper.  
polling is attempted.  
Make sure the transmitting machine is in automatic  
reception mode.  
If the transmitting machine has polling security,  
make sure that your fax number has been entered  
both in your machine and in the transmitting  
machine.  
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Messages and Signals  
Messages and Signals  
Display messages  
CHECK TRAY/CASSETTE  
CONF REFUSED  
This indicates that a paper jam has occurred in the  
tray or cassette, or that the cassette is not  
installed properly.  
A confidential transmission has been denied  
because you entered an incorrect mailbox number  
for a machine with mailboxes.  
CONF. RX ERROR  
Confidential reception was cancelled because the  
mailbox number specified by the transmitting  
machine is not programmed in your fax machine.  
CHECK COVER OR DRUM  
The operation panel is open or the drum cartridge  
has not been installed. Close the cover or install  
the drum cartridge.  
DRUM LIFE OVER  
The drum cartridge must be replaced.  
FAX RCVD IN MEMORY  
A fax has been received in memory because the  
toner cartridge needs replacement, you have run  
out of printing paper, or the paper is jammed. The  
fax will automatically print out when the problem is  
fixed.  
FUNCTION MODE  
LINE ERROR  
The FUNCTION key has been pressed.  
Transmission or reception was not successful.  
Press STOP to clear the message and then try  
again. If the error persists, see Line Error in  
Problems and Solutions in this chapter.  
MEMORY FULL ERROR  
MEMORY FULL ERROR  
An internal memory error occurred. You may need  
to resend one or more pages of the document  
being transmitted when the error occurred.  
The memory is full (this message appears when  
START=OK,STOP=CANCEL Option Setting 23, Quick On-line, is set to NO).  
Press the START key to send only the pages  
already scanned, or the STOP key to cancel the  
entire transmission.  
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Messages and Signals  
NO CONF. FUNC  
Confidential transmission was cancelled because  
the receiving machine does not have a  
confidential function, a confidential passcode is  
not programmed in it, its memory is full, or it is not  
a Sharp model.  
NO PAPER  
This message will be followed by one of the paper  
sources in parentheses, and informs you that the  
paper source is out of paper. If no paper source is  
indicated, both paper sources are out of paper.  
NO RELAY FUNC  
A relay request has been denied because the  
other machine does not have a relay broadcast  
function, its memory is full, or it is not a Sharp  
machine.  
ONHOOK DIAL MODE  
PAPER JAM  
The SPEAKER key has been pressed and the fax  
machine is waiting for you to dial.  
The printing paper is jammed. See the following  
section, Clearing Paper Jams.  
POWER SAVE MODE  
RCVD CONF. FAX  
Power Save Mode is on. See Power Save Mode in  
Chapter 5.  
A confidential fax has been received in memory.  
Print the fax as explained in Confidential  
Operations in Chapter 5.  
RCVD PRINT HOLD FAX  
RCVD RELAY REQUEST  
The Print Hold function has been turned on and  
you have received one or more faxes in memory.  
Print out the faxes as explained in Print Hold in  
Chapter 5.  
Your fax machine has received a Relay Broadcast  
request and is transmitting the requested  
document to the end receiving machines. See  
Relay Broadcast in Relay Request in Chapter 5.  
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Messages and Signals  
RELAY REFUSED  
A relay request has been denied because your fax  
number has not been entered in the relay  
machines list of permitted numbers, an auto dial  
number not programmed in the relay machine was  
specified, or your fax number has not been  
programmed in your machine.  
REMOVE ORIGINAL(S)  
SIZE ERROR  
The original document is jammed. See the  
following section, Clearing Paper Jams.  
This message will be followed by one of the paper  
sources in parentheses, and informs you that the  
paper loaded in that source is not all the same  
size.  
REPLACE TONER  
The toner cartridge must be replaced.  
RX DOCUMENT TRAY OFF  
The received document tray is not attached.  
Attach it as explained in Connections in Chapter 1  
(the tray must be attached for the fax machine to  
operate properly.)  
WAITING<MEMORY FULL>  
The memory has become full and scanning has  
stopped during scanning of a multi-page  
document. Scanning will automatically resume  
when sufficient memory becomes free (for  
example, after several pages are transmitted).  
Audible signals  
Continuous tone  
3 seconds  
Indicates the end of transmission,  
reception, or copying.  
Intermittent tone  
(3 beeps)  
5 seconds  
(1 second on, 1  
second off)  
Indicates incomplete transmission,  
reception, or copying.  
Rapid intermittent  
tone  
35 seconds  
(0.7 seconds on,  
0.3 seconds off)  
Indicates that an extension phone  
connected to the fax is off hook.  
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Clearing Paper Jams  
Clearing Paper Jams  
Clearing a jammed document  
If the original document doesn’t feed properly during transmission or  
copying, or REMOVE ORIGINAL(S) appears in the display, first try  
pressing the START key. If the document doesn’t feed out, open the  
operation panel and remove it.  
Important:  
Do not try to remove a document without opening the operation panel.  
This may damage the feeder mechanism.  
1 Open the operation panel.  
Squeeze the release marked  
PANEL RELEASE and pull up.  
2 Remove the document.  
3 Close the operation panel, making  
sure it clicks into place.  
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Clearing Paper Jams  
Clearing jammed printing paper  
If the printing paper jams, PAPER JAM will appear in the display.  
Follow the steps below to clear the jam.  
1 Press the green release and open the  
print compartment cover.  
Caution!  
The fusing unit inside the print  
compartment becomes very hot  
during operation. Be careful not to  
touch the inside of the compart-  
ment.  
2 If the jammed paper is visible in the  
print compartment, pull it out.  
Make sure no torn pieces of paper  
remain in the print compartment  
and rollers.  
or  
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Clearing Paper Jams  
3 If the jammed paper isn’t visible,  
remove the toner cartridge and then  
the drum cartridge.  
4 Open the black cover (hinged on the  
left) at the bottom of the  
compartment. If jammed paper is  
visible, remove it.  
5 Close the black cover. Reinsert the  
drum cartridge and then the toner  
cartridge.  
Blue  
Green  
Insert the drum cartridge and toner  
cartridge by aligning the colored  
numbers on the cartridges with  
their corresponding colored num-  
bers on the sides of the print com-  
partment.  
Blue  
Green  
When finished, close the print com-  
partment cover.  
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Clearing Paper Jams  
6 If you have a paper cassette and the  
display still indicates that paper is  
jammed, open the cassette and  
remove the jammed paper.  
7 Replace the paper cassette.  
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FCC Regulatory Information  
FCC Regulatory Information  
This equipment complies with FCC rules, Part 68. On this equipment is a label  
that contains, among other information, the FCC Registration Number and  
Ringer Equivalence Number (REN) for this equipment. If requested, this  
information must be provided to your telephone company.  
An FCC compliant telephone cord and modular plug is provided with this  
equipment. This equipment is designed to be connected to the telephone network  
or premises wiring using a compatible modular jack which is Part 68 compliant.  
This equipment connects to the telephone network through a standard USOC RJ-  
11C network interface jack.  
The REN is used to determine the quantity of devices which may be connected to  
your telephone line and still have all of those devices ring when your number is  
called. Too many devices on one line may result in the devices not ringing in  
response to an incoming call. In most, but not all, areas as the sum of the RENs of  
all devices should not exceed five (5.0). To be certain of the number of devices  
that may be connected to your line, as determined by the total REN, contact your  
local telephone company.  
If this equipment causes harm to the telephone network, your telephone company  
may disconnect your service temporarily. If possible, they will notify you in  
advance. If advance notice is not practical, you will be notified as soon as  
possible. You will also be advised of your right to file a complaint with the FCC.  
Your telephone company may make changes in its facilities, equipment,  
operations, or procedures that could affect the operation of your equipment. If  
this happens, the telephone company will provide advance notice in order for you  
to make necessary modifications to maintain uninterrupted service.If the  
equipment is causing harm to the telephone network, your telephone company  
may ask you to disconnect the equipment until the problem resolved.  
If you have any questions or problems which cannot be solved by reading this  
manual, please contact Sharp Electronics Corporation at Sharp Plaza, Mahwah,  
NJ 07430-2135. The customer number is 800-237-4277.  
This equipment may not be used on coin service provided by the telephone  
company. Connection to party lines is subject to state tariffs. Contact your state’s  
public utility commission, public service commission, or corporation  
commission for more information.  
When programming and/or making test calls to emergency numbers:  
Remain on the line and briefly explain to the dispatcher the reason for the call.  
Perform such activities in the off-peak hours, such as early morning or late  
evening.  
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S H A R P  
Date Revised:  
Date Issued :May. 28, 1999  
MATERIAL SAFETY DATA SHEET (1/2)  
MSDS No. B-1020  
Section 1. Product Identification  
Product : FO-47ND / DUNT-455BSCZZ (Toner Cartridge)  
Section2. Supplier's Name and Address  
Sharp Corporation  
22-22 Nagaike-cho, Abeno-ku, Osaka, Japan  
Local suppliers are listed below. Please contact the nearest supplier for additional information.  
(Country)  
U.S.A.  
(Name and Telephone Number)  
Sharp Electronics Corporation  
Telephone number for information: 1-800-237-4277  
Emergency telephone number : 1-800-255-3924  
Canada  
Sharp Electronics of Canada Ltd.  
Telephone number for information: 905-890-2100  
Emergency telephone number : 1-800-255-3924  
Section 3. Ingredients  
Ingredients  
Polyester resin (NJ TSRN 361615-5042-P)  
Carbon black  
Polyolefin wax  
Polyolefin wax  
CAS No.  
Proportion  
>90%  
1 - 5%  
1 - 5%  
(TOTAL OF BOTH)  
1 - 5%  
OSHA PEL ACGIH TLV  
Other Limits  
None  
Not listed  
Not listed  
3.5mg/m TWA(Austl) : 3 mg/m  
3
3
3
1333-86-4  
9003-07-0  
25722-45-6  
3.5 mg/m  
Not listed  
Not listed  
Not listed  
Not listed  
Not listed  
Not listed  
None  
None  
None  
Organic pigment (NJ TSRN 361615-5025-P)  
Sect io n 4. Hazard o us Iden tificatio n (Emerg en cy Overview)  
Toner is a fine, black powder possessing no immediate hazard. There are no anticipated carcinogenic effects  
from exposure based on animal tests performed using toner. When used as intended according to instructions,  
studies do not indicate any symptoms of fibrosis will occur.  
Section 5.Health Hazard Data  
Route(s) of Entry :  
Inhalation?  
Skin?  
Yes(Eyecontact)  
Ingestion?  
Yes  
Yes  
Health Hazard :  
Inhalation, LC50(g/m3 /4h) :  
Ingestion (oral), LD50(mg/kg) :  
Dermal, LD50 (mg/kg) :  
Eye irritation :  
>0.74(Rats)* (This was the highest attainable concentration.)  
>5000 (Rats) *  
>2000 (Rats) *  
Not an irritant (rabbits) *  
Skin irritation :  
Skin sensitizer :  
Not an irritant (rabbits) *  
No data available  
Mutagenicity :  
Negative * (AMES test)  
(* = Based on data for other products with similar ingredients)  
Carcinogenicity : In 1996 the IARC reevaluated carbon black as a Group 2B carcinogen (possible human carcinogen).  
This classification is given to chemicals for which there is inadequate humanevidence, but sufficient ani-  
mal evidence on which to base an opinion of carcinogenicity. Theclassification is based upon the devel-  
opment of lung tumors in rats receiving chronic inhalationexposures to free carbon black at levels that  
induce particle overload of the lung. Studiesperformed in animal models other than rats did not show  
any association between carbon black and lung tumors. Moreover, a two-year cancer bioassay using a  
typical toner preparation containing carbon black demonstrated no association between toner exposure  
and tumor development in rats.  
Chronic Effect :  
Prolonged inhalation of excessive dust may cause lung damage. It is attributed to “lung overloading”, a  
generic response to excessive amounts of any dust retained in the lungs for a prolonged interval. Use of  
this product as intended does result in inhalation of excessive dust. In a study in rats by chronic inhala-  
tion exposure to a typical toner, a mild to moderate degree of lung fibrosis was observed in 92% of rats  
3
in the high concentration (16mg/m ) exposure group, and a minimal to mild degree of fibrosis was  
3
noted in 22% of the animals in the middle (4mg/m ) exposure group. But no pulmonary change was  
3
reported in the lowest (1mg/m ) exposure group, the most relevant level to potential human exposures.  
177  
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S H A R P  
Date Revised:  
Date Issued : May. 28, 1999  
MATERIAL SAFETY DATA SHEET (2/2)  
MSDS No. B-1020  
Signs and Symptoms of Exposure : No symptoms expected with intended use.  
Medical Conditions Generally Aggravated by Exposure : None  
Emergency and First Aid Procedures :  
Inhalation- - - If symptoms are experienced, remove source of contamination or move victim to fresh air and obtain medical  
advice.  
Ingestion - - - If irritation or discomfort occurs, obtain medical attention immediately.  
Skin- - - - - - - Flush with gently flowing water (preferably lukewarm) and soap for 15 minutes or until particle is removed. If irri-  
tation does occur, obtain medical advice.  
Eye - - - - - - - Do not allow victim to rub eye(s). Flush with gently flowing water (preferably lukewarm) for 15 minutes or until  
particle is removed. Have victim look right and left, and, then up and down. If irritation does occur, obtain medi-  
cal attention. DO NOT attempt to manually remove anything stuck to the eye(s).  
Section 6. Physical Chemical Characteristics  
Boiling Point  
Melting Point  
Vapor Pressure  
Vapor Density  
Evaporation Rate  
Appearance  
: Not applicable  
: No data available  
: Not applicable  
: Not applicable  
: Not applicable  
: Powder  
Odor  
: Faint odor  
: 1.2  
: Negligible  
: Not applicable  
: Not applcable  
: Black  
Specific Gravity  
Solubility in Water  
PH  
Viscosity  
Color  
Section 7. Fire and Explosion Data  
Flash Point (Method Used)  
Ignition Temperature  
Flammable Limits  
Extinguishing Media  
Special Fire Fighting Procedure  
Unusual Fire and Explosion Hazard  
:
:
:
:
:
:
Not applicable  
°
450 C * (* = Based on data for other products with similar ingredients)  
(LEL):No data available(UEL): No data available  
CO2, water spray, foam and dry chemical  
None  
If dispersed in air, like most finely divided organic powders, may form an  
explosive mixture.  
No data available  
No data available  
Sensitivity to Mechanical Impact  
Sensitivity to Static Charge  
:
:
Section 8. Reactivity Data  
Stability  
Incompatibility (Material to Avoid)  
Hazardous Decomposition  
Hazardous Polymerization  
:
:
:
:
Stable  
Oxidizing materials  
CO, CO2  
No data available  
Section 9. Precautions for Safe Handling and Use  
Personal Protection Information (Respiratory, Eye Protection and Protective Glove) : None required with intended use.  
Engineering Control / Ventilation  
Work / Hygienic Practice  
Steps to be taken in case of Spill or Leak  
:
:
:
None required with intended use.  
Wash hands after handling. Try not to disperse the particles.  
Wipe off with paper or cloth. DO NOT use vacuum cleaner. If a large  
amount is released. It may create a dust explosion as would most finely  
divided organic powders.  
Waste Disposal Method  
:
Waste material may be disposed under conditions which meet all fed-  
eral, state and local environmental regulations.  
Section 10. Regulatory Information  
NFPA Rating (U.S.A.)  
WHMIS Legislation (Canada)  
Transport Information  
UN No.  
:
:
:
:
Health : 1  
Not applicable  
None  
Flammability : 1 Reactivity : 0  
None  
Section 11. Other Information  
References : IARC(1996), IARC Monographs on the Evaluation of the Carcinogenic Risk of Chemicals to Humans, Vol. 65,  
Printing Process and Printing Inks, Carbon Black and Some Nitro Compounds, Lyon, pp-149-261  
H. Muhle, B. Bellmann, O. Creutzenberg, C. Dasenbrock, H. Ernst, R. Kilpper, J. C. Mackenzie, P. Morrow, U. Mohr, S.Tak-  
enaka, and R. Mermelstein (1991) Pulmonary Response to Toner upon Chronic Inhalation Exposure in Rats. Fundamental  
and Applied Toxicology 17, pp. 280-299  
178  
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Index  
Department Code Digits, 151  
Department Control, 135 - 137  
Department Usage List, 160  
Dial mode, 150  
A
Activity Report, 154  
Auto Listing, 146  
Alarm volume, 150  
Dialing  
Anti Junk Fax, 138, 149  
Anti Junk Number List, 161  
Audible signals, 171  
Chain, 45, 55  
Direct Keypad, 52  
Normal, 40  
Auto Cover Sheet, 147  
Auto reception mode, 63, 64  
Auto-dial numbers, programming, 42  
Rapid Key, 50  
Speed, 51  
Direct Keypad Dialing, 52  
Distinctive ring, 142  
Document feeder, 37  
Document guides, 37  
Document key, 48  
B
Batch page numbering, 61  
Batch transmission, 113 - 115  
Batch Transmission List, 159  
Beep length, 150  
Document restrictions, 36  
Document sizes, 35  
Document, maximum scanning area, 36  
Drum cartridge  
Installing and replacing, 20 - 24  
Drum cartridge indicator, 24  
Duplex Scanning, 131  
Broadcasting, 69 - 71  
C
Canceling a fax, 55, 58  
Cassette Selection, 148  
Chain Dialing, 45, 55  
Changeover key, 55  
Confidential operations, 74 - 79  
Confidential Reception List, 160  
Contrast, 39  
E
Error Correction Mode (ECM), 147  
F
Contrast key, 39  
Fine Resolution Priority, 145  
Copies, making, 66  
Copy Cut-off, 147  
G
Copy resolution, 152  
Copying Scanning, 147  
Cover Sheet, 59  
Group Keys, 72 - 73  
H
Auto Cover Sheet, 147  
Halftone setting, 38  
D
Heater mode, 149  
Housing, cleaning, 163  
Date, setting, 31  
Daylight Saving Time, 32  
179  
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Index  
Power Save Mode, 96 - 101  
Print Hold, 133 - 134, 152  
Priority key, 48  
Program and Group List, 159  
Programs, 116 - 130  
I
Image Memory Print, 148  
J
Jams, clearing, 172 - 175  
Q
L
Quick On-line, 150  
Letters, entering, 29  
Line error, 165  
LINE IN USE light, 10  
Loading the document, 37  
R
Rapid Key Dialing, 50  
Recall Interval, 146  
Recall Times, 146  
Receive Reduce, 148  
Reception mode  
M
Manual reception mode, 63, 64  
Memory  
Auto, 63, 64  
Checking documents in, 57, 65  
Sending faxes from, 48  
Substitute reception to, 65  
Memory retransmission, 56  
Multi TTI, 150  
Manual, 63, 64  
Setting, 63  
Redial key, 41  
Redialing, 41, 56  
Relay Broadcast, 86  
Relay Group List, 157  
Relay Request, 80 - 85  
Resolution, 38  
N
Normal Dialing, 40  
Number of rings in AUTO reception, 145  
Number of rings in manual reception,  
145  
Resolution key, 39  
Retransmission interval, 149  
Retransmission times, 149  
Ringer volume, 34  
O
S
Optional Setting List, 158  
Scanning glass, cleaning, 162  
P
Search Dial, 53  
Seperate Mode, 153  
Speaker volume, 33  
Speed Dialing, 51  
Page Counter key, 61  
Page numbering, batch, 61  
Paper jams, clearing, 172 - 175  
Paper, loading, 25  
Passcode List, 158  
Pauses in automatic dialing, 43  
Polling, 88 - 95  
STATUS CHECK light, 10  
T
TEL. LINE jack, 17  
TEL. SET jack, 17  
Security Selection, 147  
180  
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Index  
Telephone  
Connecting, 17  
Toner cartridge  
Installing and replacing, 20 - 24  
Toner cartridge indicator, 24  
Transaction Report, 161  
Print Selection, 146  
Telephone billing, 140  
Telephone Billing Code, 151  
Telephone line cord, 17  
Telephone line status, checking, 55  
Telephone Number List, 157  
Time, setting, 31  
V
Verification Stamp, 19, 152  
Timer, 102  
Timer List, 157  
Replacing, 163  
181  
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Index  
182  
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Index  
183  
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Index  
184  
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NOTICE  
BE SURE TO ASK YOUR AUTHORIZED SHARP DEALER  
ABOUT THE WARRANTY THAT YOUR SELLING DEALER  
EXTENDS TO YOU. In order to assure you, the end-user, of  
warranty protection, Sharp extends a limited warranty to each  
of its authorized dealers and, in turn, requires each of its  
authorized dealers to extend its own warranty to you on terms  
that are no less favorable than those given to the dealer by  
Sharp. You should be aware, however, that Sharp does not  
itself extend any warranties, either express or implied, directly  
to you, the end-user, and no one is authorized to make any  
representations or warranties on behalf of Sharp. Specifically,  
SHARP DOES NOT EXTEND TO YOU, THE END-USER,  
ANY EXPRESS WARRANTY OR ANY IMPLIED WARRANTY  
OF MERCHANTABILITY, FITNESS FOR USE OR FITNESS  
FOR ANY PARTICULAR PURPOSE IN CONNECTION WITH  
THE HARDWARE, SOFTWARE OR FIRMWARE EMBODIED  
IN, OR USED IN CONJUNCTION WITH THIS PRODUCT.  
Sharp is not responsible for any damages or loss, either  
direct, incidental or consequential, which you, the end-user,  
may experience as a result of your purchase or use of the  
hardware, software or firmware embodied in or used in con-  
junction with this Product. Your sole remedy, in the event that  
you encounter any difficulties with the Product, is against the  
authorized dealer from which you purchased the Product.In  
the event that this authorized dealer does not honor its war-  
ranty commitments, please contact the Vice President, Sharp  
Document Network System of America, Business Product  
Group, Sharp Plaza, Mahwah, NJ 07430-2135, so that Sharp  
can try to help assure complete satisfaction of all the warranty  
rights to which you are entitled from the authorized dealer.  
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SHARP DOCUMENT NETWORK SYSTEM OF  
AMERICA  
Sharp Plaza, Mahwah, New Jersey 07430-2135  
SHARP CORPORATION  
FOR YOUR RECORDS  
Please record the model number and serial number below, for easy  
reference, in case of loss or theft. These numbers are located on the  
rear side of the unit.Space is also provided for other relevant  
information.  
Model Number  
Serial Number  
Date of Purchase  
Place of Purchase  
PRINTED IN THAILAND  
(TINSE4211XHTZ)  
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