Operating Instructions
Compact Plain Paper Fax
Model No.
KX-FP205AL
Compact Plain Paper Fax
with Digital Answering System
This pictured model is KX-FP205.
Model No.
FOR NEW ZEALAND USERS:
To use in New Zealand, change the location setting (feature #74 on page 43).
Please read these operating instructions
before using the unit and save for future
reference.
Be sure to use the telephone line cord
included in this unit.
These units are compatible with Caller ID.
To use this feature, you must subscribe to
the appropriate service of your service
provider.
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For Australian users
Warning:
●
Please ensure that a separate telephone, not dependent on local power, is available for emergency
use.
●
●
This equipment will be inoperable when mains power fails.
When a failure occurs which results in the internal parts becoming accessible, disconnect the power
supply cord immediately and return this unit to an authorised service centre.
●
●
Disconnect the telephone connection before disconnecting power connection prior to relocating the
equipment, and reconnect the power first.
To minimize the possibility of lightning damage, when you know that a thunderstorm is coming, we
recommend that you:
A. Unplug the telephone line cord from the phone jack.
B. Unplug the power supply cord from the AC power outlet.
●
●
No “000” or other calls can be made from this device during a mains power failure.
The earcap on the handset is magnetised and may retain metallic objects.
For New Zealand users
Warning:
●
WHEN A FAILURE OCCURS WHICH RESULTS IN THE INTERNAL PARTS BECOMING
ACCESSIBLE, DISCONNECT THE POWER SUPPLY CORD IMMEDIATELY AND RETURN THIS
UNIT TO AN AUTHORISED SERVICE CENTRE.
●
DISCONNECT THE TELECOM CONNECTION BEFORE DISCONNECTING THE POWER
CONNECTION PRIOR TO RELOCATING THE EQUIPMENT, AND RECONNECT THE POWER
FIRST.
●
NO “111” OR OTHER CALLS CAN BE MADE FROM THIS DEVICE DURING A MAINS POWER
FAILURE.
IMPORTANT NOTICE
Under power failure conditions, this telephone may not operate. Please ensure that a separate
telephone, not dependent on local power, is available for emergency use.
Notice:
●
The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has
accepted that the item complies with minimum conditions for connection to its network. It indicates no
endorsement of the product by Telecom, nor does it provide any sort of warranty. Above all,
it provides no assurance that any item will work correctly in all respects with another item of
Telepermitted equipment of a different make or model, nor does it imply that any product is compatible
with all of Telecom’s network services.
●
This equipment shall not be set to make automatic calls to the Telecom “111” Emergency Service.
●
This equipment should not be used under any circumstances which may constitute a nuisance to
other Telecom customers.
●
Not all telephones will respond to incoming ringing when connected to the extension socket.
3
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Important information (for Australian users)
Instructions to customer
Installation
Attached to this apparatus is an approval label. This label is evidence that it is a “Permitted Attachment”
which has been authorised to be connected to your telephone service.
Conditions relating to connection and operation of this Permitted Attachment are contained in
Telecommunications General By-Law 220 (5).
You are authorised to install this Permitted Attachment yourself by plugging it into the line socket of any
regular telephone. You may connect it in place of your existing telephone or to any spare telephone
socket installed in your premises.
To disconnect your existing telephone you must first remove its plug from the line socket. You can then
insert the plug of your Permitted Attachment into the socket and use your equipment.
If the plug of your existing telephone cannot be readily removed, you will have to remove the screw
securing it. To do this proceed as follows:
1. Loosen screw “A” sufficiently to remove the socket cover. (See Fig. 1.)
2. Remove screw “B” and withdraw the plug. (See Fig. 2.)
3. Replace screw “B”. (See Fig. 3.) Ensure that it screws completely into the socket recess. (If the screw
is too long, increase the hole depth or replace the screw with one 5 mm shorter.)
4. Replace socket cover and tighten screw “A”. (See Fig. 4.)
SOCKET PLUG
SCREW
“B”
SCREW “A”
Fig. 2
Fig. 1
Fig. 3
TELEPHONE CORD
Connect to the PLUG
as shown in Fig. 1.
(
)
SCREW “A”
SCREW
“B”
SOCKET
Fig. 4
If you are satisfied with the operation of your telephone service after plugging in your Permitted
Attachment, your installation is completed.
You will be unable to connect this Permitted Attachment if your telephone service consists only of a wall
phone or an old style telephone which is not connected by means of a modern plug and socket. In such
cases a new socket will need to be installed.
Should the Permitted Attachment not operate when plugged into a socket, it is either faulty or unsuitable
for operation with your telephone service. It should be returned to the store where purchased.
Service difficulties
If at any time a fault occurs on your telephone service carry out the following checks before you call for
service:
L Disconnect the Permitted Attachment and try using the service with the normal telephone.
L If the telephone service then operates satisfactorily, the fault is in your Permitted Attachment. Leave
the Permitted Attachment disconnected and report the fault to its supplier or agent to arrange for
repair.
L If when using the telephone the service is still faulty, report the fault to “Service Difficulties and Faults”
for attention.
You are required to keep this Permitted Attachment in good working order while it is connected to your
telephone service. Its construction or internal circuit must not be modified in any way without permission.
4
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Important Information
ISmapfeotrytaInst tIrnufcotrimonstion
a
15. Do not use this unit to report a gas leak, when in the
vicinity of the leak.
Important safety instructions
When using this unit, basic safety precautions should
always be followed to reduce the risk of fire, electric
shock, or personal injury.
SAVE THESE
INSTRUCTIONS
1. Read and understand all instructions.
2. Follow all warnings and instructions marked on this
unit.
CAUTION:
3. Unplug this unit from power outlets before cleaning.
Do not use liquid or aerosol cleaners.
4. Do not use this unit near water, for example near a
bathtub, wash bowl, kitchen sink, etc.
Installation
L Never install telephone wiring during a lightning
storm.
L Never install telephone jacks in wet locations unless
the jack is specifically designed for wet locations.
L Never touch uninsulated telephone wires or
terminals unless the telephone line has been
disconnected at the network interface.
L Use caution when installing or modifying telephone
lines.
5. Place the unit securely on a stable surface. Serious
damage and/or injury may result if the unit falls.
6. Do not cover slots and openings on the unit. They are
provided for ventilation and protection against
overheating. Never place the unit near radiators, or in
a place where proper ventilation is not provided.
7. Use only the power source marked on the unit. If you
are not sure of the type of power supplied to your
home, consult your dealer or local power company.
8. For safety purposes this unit is equipped with a
grounded plug. If you do not have this type of outlet,
please have one installed. Do not defeat this safety
feature by tampering with the plug.
9. Do not place objects on the power cord. Install the
unit where no one can step or trip on the cord.
10. Do not overload power outlets and extension cords.
This can result in the risk of fire or electric shock.
11. Never push any objects through slots in this unit. This
may result in the risk of fire or electric shock. Never
spill any liquid on the unit.
L Do not touch the plug with wet hands.
WARNING:
L To prevent the risk of fire or electrical shock, do not
expose this product to rain or any type of moisture.
L Unplug this unit from power outlets if it emits smoke,
an abnormal smell or makes unusual noise. These
conditions can cause fire or electric shock. Confirm
that smoke has stopped and contact an authorised
service centre.
For Best Performance
For best performance
Environment
12. To reduce the risk of electric shock, do not
disassemble this unit. Take the unit to an authorised
service centre when service is required. Opening or
removing covers may expose you to dangerous
voltages or other risks. Incorrect reassembly can
cause electric shock when the unit is subsequently
used.
13. Unplug this unit from power outlets and refer
servicing to an authorised service centre when the
following conditions occur:
L Keep the unit away from electrical noise generating
devices, such as fluorescent lamps and motors.
L The unit should be kept free from dust, high
temperature and vibration.
L The unit should not be exposed to direct sunlight.
L Do not place heavy objects on top of the unit.
L When you leave the unit unused for a long period of
time, unplug this unit from power outlet.
L The unit should be kept away from heat sources such
as heaters, kitchen stoves, etc. Damp basements
should also be avoided.
A. When the power cord is damaged or frayed.
B. If liquid has been spilled into the unit.
C. If the unit has been exposed to rain or water.
D. If the unit does not work normally by following the
operating instructions. Adjust only controls
covered by the operating instructions. Improper
adjustment may require extensive work by an
authorised service centre.
Routine care
L Wipe the outer surface of the unit with a soft cloth. Do
not use benzine, thinner, or any abrasive powder.
E. If the unit has been dropped or physically
damaged.
F. If the unit exhibits a distinct change in
performance.
14. During thunderstorms, avoid using telephones
Including cordless phones. There is a risk of an
electric shock from lightning.
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Table of Contents
1. Table of Contents
FP205 only)..................................................28
another fax machine) ...................................29
4.10 Junk fax prohibitor (preventing fax reception
from undesired callers).................................29
1. Introduction and Installation
Accessories
Finding the Controls
Installation
Distinctive Ring
1.5 Ink film......................................................... 10
1.8 Paper support.............................................. 12
1.9 Recording paper.......................................... 13
5.1 Using with the ring detection feature............31
Copying
2. Preparation
only)
Connections and Setup
Volume
2.2 Adjusting volume......................................... 15
Initial Programming
2.3 Date and time.............................................. 15
2.4 Your logo...................................................... 16
2.5 Your fax number .......................................... 17
Greeting
7.3 Leaving a message for others or yourself ....35
7.4 Operating from a remote location.................36
3. Telephone
Automatic Dialling
Caller ID
3.7 Viewing and calling back ............................. 20
3.8 Editing a telephone number before calling
3.9 Erasing caller information............................ 21
3.10 Storing caller information into the phonebook.
21
8. Programmable Features
8.2 Basic features ..............................................38
Error Messages
Troubleshooting
4. Fax
Jams
scanner glass cleaning.................................54
Sending Faxes
touch dial..................................................... 23
Receiving Faxes
4.5 Selecting the way to use your fax machine . 25
26
4.7 Receiving a fax automatically – Auto answer
ON............................................................... 26
4.8 Using the unit with an answering machine (KX-
11.General Information
Printed Reports
11.1 Reference lists and reports..........................56
Specifications
11.2 Specifications...............................................56
6
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Table of Contents
12.Index
12.1 Index........................................................... 58
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1. Introduction and Installation
1AcIncetrsosdourcietison and Installation
1.1 Included accessories
1 Telephone line cord
1.2 Accessory information
1.2.1 Available accessories
For Australian users
(Modular type plug)
For New Zealand users
(New Zealand BT type
plug)
*1
–
Replacement film (Model No./Part No. KX-
FA52E): 30 m × 2 rolls (Each roll will print about 90
A4-sized pages.)
*1 To ensure the unit operates properly, we
recommend using the Panasonic replacement
film. The ink film is not reusable. Do not
rewind and use the ink film again.
2 Handset
3 Handset cord
For Users in New Zealand
General Warning:
The grant of a Telepermit for any item of terminal
equipment indicates only that Telecom has accepted
that the item complies with minimum conditions for
connection to its network. It indicates no endorsement of
the product by Telecom, nor does it provide any sort of
warranty. Above all, it provides no assurance that any
item will work correctly in all respects with another item
of Telepermitted equipment of a different make or model,
nor does it imply that any product is compatible with all of
Telecom’s network services.
4 Paper tray
5 Paper support
Important Notice:
Under power failure conditions, this telephone will not
operate. Please ensure that a separate telephone, not
dependent on local power, is available for emergency
use.
6 Starter ink film
7 Operating instructions
(10 metres long)
8 Quick installation guide
Note:
L If any items are missing or damaged, contact the
place of purchase.
L Save the original carton and packing materials for
future shipping and transportation of the unit.
8
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1. Introduction and Installation
Finding the Controls
O {PHONEBOOK}{VOLUME}
L To adjust volume (page 15).
L To search for a stored item (page 18, 23).
1.3 Button descriptions
A
B C D E F G
H IJK
P {SET}
L To store a setting during programming.
Q {MUTE}
L To mute your voice during a conversation. Press
again to resume the conversation.
R {SP-PHONE} (KX-FP215)
L For speakerphone operation.
{MONITOR} (KX-FP205)
L To initiate dialling without lifting the handset.
L M N O P
* The pictured model is KX-FP215.
Q R S T
S {FAX START}
L To send or receive a fax.
A {MIC} (Microphone) (KX-FP215 only)
T {COPY}
L The built-in microphone.
L To copy a document (page 32).
B {GREETING REC} (KX-FP215 only)
L To record a greeting message (page 34).
L To check a greeting message (page 34).
D {MEMO} (KX-FP215 only)
E {ERASE} (KX-FP215 only)
F {AUTO ANSWER}
L To turn the auto answer setting ON/OFF (page
26, 26).
G {PLAYBACK} (KX-FP215 only)
L To play messages (page 35).
H {REDIAL}{PAUSE}
L To redial the last number dialled. If the line is busy
when you make a phone call using the
{MONITOR} (KX-FP205)/{SP-PHONE} (KX-
FP215) button, or when you send a fax, the unit
will automatically redial the number 2 or more
times.
I {RECALL}
transferring extension calls.
L The recall time can be changed (feature #72 on
page 43).
J {CALLER ID}
L To use Caller ID features (page 19).
K {STOP}
L To stop an operation or programming session.
and hold to erase all characters/numbers.
L {BROADCAST}
L To send a document to multiple parties (page 24).
M {PRINT REPORT}
L To print reference lists and reports (page 56).
N {MENU}
L To start or exit programming.
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1. Introduction and Installation
Installation
1.4 Overview
1.5 Ink film
The included film roll is a starter ink film.
4 5 6
1
Open the front cover.
3
2
1
m
l
2
Release the back cover by pushing the green button
(1).
7 8 9
j
k
* The pictured model is KX-FP215.
1 Document guides
2 Paper tray
3 Metal recording paper guide
4 Paper support
1
5 Recording paper exit
6 Recording paper entrance
7 Microphone (KX-FP215 only)
8 Front cover
9 Document entrance
j Document exit
k Speaker
3
Open the back cover.
l Green button (Back cover release button)
m Back cover
Removing the shipping tape
4
Insert the blue gear of the ink film roll into the front
left slot of the unit (2) and the white gear of the ink
film roll into the rear left slot of the unit (3).
L The ink film is safe to touch and will not rub off on
your hands like carbon paper.
10
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1. Introduction and Installation
Correct
L Make sure the blue gear (2) and white gear (3)
are installed as shown.
1 turn
Tight
3
6
Incorrect
2
No ink film is wrapped around the blue core.
Slack/Crease
Reverse
5
Turn the blue gear (4) in the direction of the arrow
until the ink film is tight (5) and at least one layer of
ink film is wrapped around the blue core (6).
6
Close the back cover securely by pushing down on
the dotted area at both ends (7).
7
4
7
Close the front cover securely.
5
11
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1. Introduction and Installation
1.6 Handset cord
1.8 Paper support
Connect the handset cord (1).
Hold open the paper support (1), then insert the ends
into the holes on the paper tray (2).
1
1
2
1.7 Paper tray
Pull up the metal recording paper guide (1), then install
the paper tray (2).
2
1
L Make sure the arrows on the paper tray and the unit
match.
12
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1. Introduction and Installation
1.9 Recording paper
2
2
The unit can hold up to 20 sheets of 64 g/m to 80 g/m
paper.
Please refer to page 57 for more information on
recording paper.
1
Fan the paper to prevent paper jams.
2
Insert the paper gently, print-side down (1).
L Do not force the paper into the paper tray.
L If the paper is not inserted correctly, remove all of
the installed paper, and re-install it gently.
Otherwise the paper may jam.
Correct
Slant
Note:
L Remove all of the installed paper before adding
paper.
13
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2. Preparation
2CoPnrenpeactriaotniosnand Setup
L If you use the unit with a computer and your internet
provider instructs you to install a filter, please
2.1 Connections
Caution:
connect the telephone line cord as follows (page 47).
L When you operate this product, the power outlet
should be near the product and easily
accessible.
L Be sure to use the telephone line cord included in
this unit.
L Do not extend the telephone line cord.
1
Telephone line cord
L Connect to a single telephone line jack.
Power cord
2
L Connect to a power outlet
(220 – 240 V, 50/60 Hz).
[EXT] jack (KX-FP205 only)
L You can connect an answering machine or a
telephone. Remove the stopper if attached.
Answering machine (not included)
Telephone
Noise filter
line cord
3
4
(For ADSL users)
3
2
1
(For Australian
users)
(For New
Zealand users)
4
This model is designed to be used in Australia and
New Zealand. TO USE IN NEW ZEALAND,
CHANGE THE LOCATION SETTING (feature #74 on
page 43).
Note:
L To avoid malfunction, do not position the fax machine
near appliances such as TVs or speakers which
generate an intense magnetic field.
L If any other device is connected to the same
telephone line, this unit may disturb the network
condition of the device.
14
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2. Preparation
Volume
Initial Programming
2.2 Adjusting volume
2.3 Date and time
{SET}
{SET}
{MENU} {<}{>}
{MENU} i {#}{0}{1} i {SET}
{A}{B}
1
2
Ringer volume
D:|01/M:01/Y:06
TIME: 00:00
While the unit is idle, press {A} or {B}.
L If there are any documents in the document
entrance, you cannot adjust the volume. Confirm that
there are no documents in the entrance.
Enter the current date/month/year/hour/minute by
selecting 2 digits for each. Press {*} repeatedly to
select “AM”, “PM”, or 24 hour clock format.
Example: 10 August, 2006 10:15 PM (12 hour
clock format)
To turn the ringer OFF
Press {B} repeatedly to display “RINGER OFF= OK?”.
1. Press {1}{0} {0}{8} {0}{6} {1}{0} {1}{5}.
i {SET}
D:|10/M:08/Y:06
TIME: 10:15
L The unit will not ring.
L To turn the ringer back ON, press {A}.
2. Press {*} repeatedly to select “PM”.
{SET}
Ringer tone
3
4
L You can select the ringer tone from one of 3 patterns
(feature #17 on page 39).
Press {MENU} to exit.
Note:
Handset receiver volume
L The other party’s fax machine will print the date and
time on the top of each page you send according to
your unit’s date and time setting.
While using the handset, press {A} or {B}.
Speaker volume
While using the monitor/speakerphone, press {A} or
{B}.
To correct a mistake
Press {<} or {>} to move the cursor to the incorrect
number, and make the correction.
15
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2. Preparation
Keypad
{0}
Characters
2.4 Your logo
Space 0
You can program your logo (name, company name, etc.)
so that it appears on the top of each page sent.
{*}
To switch between uppercase or
lowercase letters.
{RECALL}
{MUTE}
{STOP}
Hyphen.
{RECALL}
{MUTE}
{SET}
To insert a space.
To delete a character.
Note:
L To enter a character that is located on the same dial
key as the previously entered character, you must
first press {>} to move the cursor to the next space.
To enter your logo
Example: “BILL”
{MENU}
{<}{>}
{STOP}
1. Press {2} 2 times.
LOGO=|B
1
{MENU} i {#}{0}{2} i {SET}
LOGO=|
2. Press {4} 3 times.
LOGO=B|I
2
3
Enter your logo, up to 30 characters. See the
following character table for details. i {SET}
3. Press {5} 3 times.
Press {MENU} to exit.
LOGO=BI|L
To select characters with the dial keypad
4. Press {>} to move the cursor to the next space and
Keypad
Characters
press {5} 3 times.
{1}
Space
#
.
&
/
’
(
)
LOGO=BIL|L
@
A
a
,
–
C
c
F
f
1
{2}
{3}
{4}
{5}
{6}
{7}
{8}
{9}
B
b
E
e
H
h
K
k
2
2
3
3
4
4
5
5
6
6
S
s
8
8
Z
z
To switch between uppercase or lowercase letters
Pressing the {*} button will change the letter input to
uppercase or lowercase alternately.
D
d
1. Press {2} 2 times.
LOGO=|B
G
g
I
2. Press {4} 3 times.
i
LOGO=B|I
J
L
l
j
3. Press {*}.
M
m
P
p
N
n
Q
q
U
u
X
x
O
o
R
r
LOGO=B|i
4. Press {5} 3 times.
7
7
LOGO=Bi|l
T
t
V
v
Y
y
To correct a mistake
Press {<} or {>} to move the cursor to the incorrect
character, and make the correction.
L To erase all of the characters, press and hold
{STOP}.
W
w
9
9
16
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2. Preparation
2.5 Your fax number
You can program your fax number so that it appears on
the top of each page sent.
{SET}
{RECALL}
{MENU}
{<}{>}
{STOP}
1
2
{MENU} i {#}{0}{3} i {SET}
NO.=|
Enter your fax number, up to 20 digits.
L To enter a “+”, press {*}.
L To enter a space, press {#}.
L To enter a hyphen, press {RECALL}.
L To erase a number, press {STOP}.
3
4
{SET}
Press {MENU} to exit.
To correct a mistake
Press {<} or {>} to move the cursor to the incorrect
number, and make the correction.
L To erase all of the numbers, press and hold {STOP}.
17
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3. Telephone
3AuTteolmepahtiocnDeialling
3
{*}
L If you do not need to edit the name, skip to step
3.1 Storing names and telephone
5.
numbers into the phonebook
4
5
Edit the name. For further details, see the storing
procedure on page 18.
The unit provides a phonebook (50 items).
{SET}
L If you do not need to edit the telephone number,
{SET}
skip to step 7.
6
7
Edit the telephone number. For further details, see
the storing procedure on page 18.
{SET}
3.4 Erasing a stored item
{MENU}
3.4.1 Erasing a specific item
1
2
3
Press {MENU} repeatedly to display “PHONEBOOK
SET”. i {*}
1. {PHONEBOOK}
item. i {MENU} i {#}
Enter the name, up to 16 characters (see page 16 for
instructions). i {SET}
L To cancel erasing, press {STOP}.
3. {SET}
Enter the telephone number, up to 32 digits. i
{SET}
L To program other items, repeat steps 2 to 3.
3.4.2 Erasing all items
4
{MENU}
1. {PHONEBOOK} i {MENU}
2. Press {A} or {B} repeatedly to select “YES”. i
{SET}
3.2 Making a phone call using the
phonebook
L To cancel erasing, press {STOP}.
3. {SET}
1
{PHONEBOOK}
2
Press {A} or {B} repeatedly to display the desired
item.
3.5 One touch dial
Dial keys {1} to {9} can each be used as a one touch dial
key, allowing you to dial a number from the phonebook
by simply pressing a dial key.
3
Press {MONITOR} (KX-FP205)/{SP-PHONE} (KX-
FP215) or lift the handset.
To search for a name by initial
Example: “LISA”
3.5.1 Assigning an item to a one touch dial
key
1. {PHONEBOOK}
1
2
{PHONEBOOK}
2. Press {A} or {B} to initiate the phonebook.
Press {A} or {B} repeatedly to display the desired
item. i {MENU} i {0}
3. Press {5} repeatedly to display any name with the
initial “L” (see the character table, page 16).
L To search for symbols, press {1}.
3
Press {A} or {B} repeatedly to select a desired dial
key.
4. Press {B} repeatedly to display “LISA”.
L To stop the search, press {STOP}.
L To dial the displayed number, press {MONITOR}
(KX-FP205)/{SP-PHONE} (KX-FP215) or lift the
handset.
dial key, Q is displayed next to the dial key
number. If you select this dial key, you can
overwrite the previous assignment.
4
5
{SET} i {SET}
L To program other items, repeat steps 2 to 4.
3.3 Editing a stored item
{STOP}
1
{PHONEBOOK}
2
Press {A} or {B} repeatedly to display the desired
item. i {MENU}
18
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3. Telephone
Caller ID
3.5.2 Making a call using a one touch dial
key
3.6 Caller ID service
This unit is compatible with the Caller ID service
offered by your local telephone company. To use this
unit’s Caller ID features, you must subscribe to a
Caller ID service.
1
Press and hold the desired one touch dial key ({1} to
{9}).
L You can view other one touch dial assignments
by pressing {A} or {B}.
For New Zealand users:
For all local and national incoming calls, your display will
show the area code (e.g. 09 for Auckland) or the cellular
prefix (e.g. 0274 for Telecom Cellular) followed by the
caller’s telephone number. An Auckland caller’s number
will be displayed as 09XXXXXXX. The seven X’s
represent the seven digits of the caller’s telephone
number. A caller from a 6-digit Telecom Cellular number
will be displayed as 0274XXXXXX. For incoming
international calls, your display may only show “0000”.
For business users on a Centrex line, your display will
show Centrex extension numbers in the shorter
extension number format used within your company.
2
Press {MONITOR} (KX-FP205)/{SP-PHONE} (KX-
FP215) or lift the handset.
3.5.3 Erasing a one touch dial assignment
1
Press and hold the desired one touch dial key ({1} to
{9}). i {MENU}
L To cancel erasing, press {STOP}.
2
{SET}
Note:
L The number erased from a one touch dial key will not
be deleted from the phonebook. To erase from the
phonebook, see page 18.
–
Caller information will not be presented on incoming
fax calls if Telecom FaxAbility is used.
–
Although Telecom New Zealand and TelstraClear do
not currently send caller name information, the
caller’s name will be displayed as stored in the
directory, when a call from that caller is received.
L The name display service may not be available in
some areas. For further information, please contact
your telephone company.
3.6.1 How Caller ID is displayed
The calling party’s name or telephone number will be
displayed after the 1st ring. You have the option of
(name, telephone number, date and time of the call, the
number of times called) from the 30 most recent callers.
It is possible to view caller information one at a time on
the display (page 20) or print the entire Caller ID list
(page 56).
L When caller information is received and it matches a
telephone number stored in the unit’s phonebook,
the stored name will be displayed.
L If the unit is connected to a PBX (Private Branch
Exchange) system, caller information may not be
received properly. Consult your PBX supplier.
L If the unit cannot receive caller information, the
following will be displayed:
“OUT OF AREA”: The caller dialled from an area
which does not provide Caller ID service.
“PRIVATE CALLER”: The caller requested not to
send caller information.
“LONG DISTANCE”: The caller made a long distance
call.
Note for Australian users:
L The area code will need to be stored with the 8-digit
telephone number.
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3. Telephone
Note for New Zealand users:
L Your telephone service provider may charge you for
a local call when it is dialled with an area code prefix.
If the charge for local call is unacceptable, only the 7-
telephone. Do not dial the {0} prefix or the area code
digit.
3.7 Viewing and calling back
Important:
L If the area code of the received telephone
number is the same as yours, the area code may
need to be deleted before calling back. This may
only apply to some areas. To edit the number, see
page 21.
To confirm caller information using the Caller ID list
–
–
To print manually, see page 56.
To print automatically after every 30 new calls,
activate feature #26 (page 40).
The display will show the number of new calls in standby
mode.
Example: 10 CALLS
10:59
{CALLER ID}
{STOP}
{A}{B}
{FAX START}
{MONITOR} (KX-FP205)
{SP-PHONE} (KX-FP215)
1
2
{CALLER ID}
Press {B} to search from the recently received caller
information.
L If you press {A}, the display order will be
reversed.
3
Press {MONITOR} (KX-FP205)/{SP-PHONE} (KX-
FP215) or lift the handset to return the call.
L To send a fax, insert the document FACE DOWN
and press {FAX START}.
To change the way caller information is displayed
Press {CALLER ID} repeatedly after step 2.
Example: SAM LEE
11:20 20 Jul.,
b
3456789012
11:20 20 Jul.,
3.7.1 Symbols and operations for caller
information
What “,” means
“,” on the display means the call has already been
viewed or answered.
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3. Telephone
If the same person calls more than once
The number of times the same caller called (“×2” to
“×9”) will be displayed. Only the date and time of the
most recent call will be stored.
3.10 Storing caller information
into the phonebook
1
{CALLER ID}
Example: The same person called 3 times.
2
Press {A} or {B} repeatedly to display the desired
item.
L If the number requires editing, see page 21.
SAM LEE
10:30 20 Jul.×3
To stop viewing
3
{MENU} i {SET} i {SET}
Press {STOP}.
3.8 Editing a telephone number
before calling back/storing
The caller’s telephone number, which is sent to your
telephone from your local telephone exchange, includes
“0” and an area code prefix. For local calls, “0” and the
area code prefix can be omitted (For New Zealand users
only).
1
2
{CALLER ID}
Press {A} or {B} repeatedly to display the desired
item.
3
4
5
Press {CALLER ID} to display the telephone
number.
Press dial key (0 to 9) or {*} to enter the editing
mode and edit the telephone number.
Press {MONITOR} (KX-FP205)/{SP-PHONE} (KX-
FP215) or lift the handset to call back the edited
number.
L The unit will start dialling automatically.
L To send a fax, insert the document FACE DOWN
and press {FAX START}.
L To store the number in the phonebook, follow
from step 3 of the storing procedure below.
3.9 Erasing caller information
3.9.1 Erasing all caller information
1
Press {MENU} repeatedly to display “CALLER
SETUP”. i {SET}
L “CALL LIST ERASE” will be displayed.
2
3
{SET}
L To cancel erasing, press {STOP}, then {MENU}.
{SET} i {STOP}
3.9.2 Erasing specific caller information
1
2
{CALLER ID}
Press {A} or {B} repeatedly to display the desired
item. i {<} i {SET} i {STOP}
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4. Fax
4SeFnadxing Faxes
L If the line is busy, the unit will automatically redial the
number 2 or more times.
L To cancel redialling, press {STOP}.
4.1 Sending a fax manually
To send more than 10 pages at a time
Insert the first 10 pages of the document. Add the other
pages (up to 10 at a time) on top of the previously
inserted pages while the last page is being fed into the
unit.
1
Pre-dialling a fax number
1. Enter the fax number.
2. Insert the document.
3. {FAX START}
Sending from memory (Quick scan feature)
To use this feature, activate feature #34 (page 41)
beforehand.
1. Insert the document.
2. Enter the fax number. i {FAX START}
{A}{B}
{FAX START}{STOP}
L If the document exceeds the memory capacity,
transmission will be cancelled and this feature will be
turned OFF automatically. You must send the entire
document manually.
L This feature cannot be used if the handset is in use or
{MONITOR} (KX-FP205)/{SP-PHONE} (KX-FP215)
is pressed.
{MONITOR} (KX-FP205) {REDIAL}
{SP-PHONE} (KX-FP215)
1
2
Adjust the width of the document guides (1) to fit
the actual size of the document.
Insert the document (up to 10 pages) FACE DOWN
until a single beep is heard and the unit grasps the
document.
To stop sending
Press {STOP}.
3
4
If necessary, press {A} or {B} repeatedly to select
the desired resolution.
Printing a sending report
Press {MONITOR} (KX-FP205)/{SP-PHONE} (KX-
FP215) or lift the handset.
A sending report provides you with a printed record of
transmission results (errors, etc.). To print sending
reports, make sure feature #04 is activated (page 38).
The default setting is “ERROR”. For an explanation of
error messages, see page 44.
5
6
Dial the fax number.
When a fax tone is heard:
Press {FAX START}.
When the other party answers your call:
Printing a journal report
A journal report provides you with a printed record of the
30 most recent fax transmissions and receptions. To
print it manually, see page 56. To print it automatically
after every 30 new fax transmissions and receptions,
make sure feature #22 is activated (page 40). For an
explanation of error messages, see page 44.
Ask them to press their start button. When the fax
tone is heard, press {FAX START}.
L If you pressed {MONITOR} in step 4, lift the
handset before speaking.
To select the resolution
Select the desired resolution according to the character
size.
–
–
–
–
“STANDARD”: For normal-sized characters.
“FINE”: For small-sized characters.
“SUPER FINE”: For very small-sized characters.
“PHOTO”: For photographs, shaded drawings, etc.
L Using the “FINE”, “SUPER FINE” and “PHOTO”
settings will increase transmission time.
To redial the last number
{REDIAL} i {FAX START}
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4. Fax
L To send a document with a width of less than 210
mm, we recommend using a copy machine to copy
the original document onto A4 or letter-sized paper,
then sending the copied document.
4.2 Document requirements
Minimum document size
phonebook and one touch dial
Before using this feature, store the desired names and
telephone numbers into the phonebook (page 18) and
one touch dial (page 18).
128 mm
Maximum document size
1
Adjust the width of the document guides to fit the
actual size of the document.
2
Insert the document (up to 10 pages) FACE DOWN
until a single beep is heard and the unit grasps the
document.
3
4
If necessary, press {A} or {B} repeatedly to select
the desired resolution (page 22).
Using the phonebook:
216 mm
1. {PHONEBOOK}
Effective scanning area
L Shaded area will be scanned.
2. Press {A} or {B} repeatedly to display the
desired item. i {FAX START}
Using one touch dial:
2 mm
2 mm
1. Press and hold the desired one touch dial key
({1} to {9}).
L You can view other one touch dial
assignments by pressing {A} or {B}.
2. {FAX START}
Fax auto redial
4 mm
4 mm
If the line is busy or if there is no answer, the unit will
automatically redial the number 2 or more times.
L To cancel redialling, press {STOP}.
208 mm
216 mm
Document weight
L Single sheet:
2
2
2
45 g/m to 90 g/m
L Multiple sheets:
2
60 g/m to 80 g/m
Note:
L Remove clips, staples or other fasteners.
L Do not send the following types of documents: (Make
a copy of the document using another copier and
send the copy.)
–
Chemically treated paper such as carbon or
carbonless duplicating paper
–
–
–
–
–
Electrostatically charged paper
Badly curled, creased or torn paper
Paper with a coated surface
Paper with a faint image
Paper with printing on the opposite side that can
be seen through the other side, such as
newsprint
L Check that ink, paste or correction fluid has dried
completely.
23
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4. Fax
Note:
L If you select “FINE”, “SUPER FINE” or “PHOTO”
resolution, the number of pages that the unit can
send will decrease.
L If the document exceeds the memory capacity,
transmission will be cancelled.
4.4 Broadcast transmission
By storing the phonebook items (page 18) into the
broadcast memory, you can send the same document to
multiple parties (up to 20). Your programmed items will
remain in the broadcast memory, allowing frequent re-
use.
L If a party is busy or does not answer, it will be skipped
and redialled later 2 or more times.
4.4.1 Programming items into the
broadcast memory
To send the same document to a one-time group of
items
1. Insert the document. i {PHONEBOOK}
1
Press {MENU} repeatedly to display “BROADCAST
SET”. i {#}
2. Press {A} or {B} repeatedly to display “<ONE TIME
BROAD>”. i {SET}
2
Press {A} or {B} repeatedly to display the desired
item. i {SET}
L The number in brackets indicates the number of
registered items.
L If you have programmed the wrong item, press
{STOP} to erase the item.
L To program other items, repeat step 2 (up to 20
items).
3. Press {A} or {B} repeatedly to display the desired
party. i {SET}
L If you have programmed the wrong item, press
{STOP} to erase the item.
L To program other parties, repeat step 3 (up to 20
items).
4. Press {FAX START} to start transmission to the
programmed parties.
3
{SET}
To cancel broadcast transmission
4.4.2 Adding a new item into the broadcast
memory
Press {STOP} repeatedly to display “SEND
CANCELLED?”. i {SET}
1
2
{PHONEBOOK}
Press {A} or {B} repeatedly to display
“<BROADCAST>”. i {MENU} i {*}
3
Press {A} or {B} repeatedly to display the desired
item. i {SET}
L To add other items, repeat step 3 (up to 20
items).
4
{STOP}
4.4.3 Erasing a stored item from the
broadcast memory
1
2
{PHONEBOOK}
Press {A} or {B} repeatedly to display
“<BROADCAST>”. i {MENU} i {#}
3
Press {A} or {B} repeatedly to display the desired
item you want to erase.
L To cancel erasing, press {STOP}.
4
{SET} i {SET} i {STOP}
programmed parties
1
2
Insert the document FACE DOWN.
If necessary, press {A} or {B} repeatedly to select
the desired resolution (page 22).
3
{BROADCAST}
L After transmission, the unit will automatically
print a report (Broadcast sending report).
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4. Fax
Receiving Faxes
Your situation
You have a separate telephone line just for faxes.
4.5 Selecting the way to use your
fax machine
Depending on your situation, select the way you prefer to
use your fax machine.
Setup
Set the fax machine to FAX ONLY mode (page 26) by
pressing {AUTO ANSWER} repeatedly.
–
Use as a telephone answering machine and/or fax
(TAM/FAX mode) (KX-FP215 only)
L The {AUTO ANSWER} indicator turns ON.
–
–
–
Use only as a fax (FAX ONLY mode)
Use mostly as a telephone (TEL mode)
Use with answering machine (KX-FP205 only)
AUTO ANSWER
4.5.1 Use as a telephone answering
machine and/or fax (TAM/FAX mode) (KX-
FP215 only)
Note:
L Make sure feature #77 is set to “FAX ONLY” (page
43) beforehand (KX-FP215 only).
Your situation
You want to answer phone calls using the telephone
answering machine and receive faxes automatically.
How faxes are received
All incoming calls will be answered as faxes.
Setup
4.5.3 Use mostly as a telephone (TEL
mode)
Your situation
You want to answer calls by yourself. If a fax call is
Set the fax machine to TAM/FAX mode (page 27) by
pressing {AUTO ANSWER} repeatedly.
L The {AUTO ANSWER} indicator turns ON.
received, you must receive the fax manually.
Setup
Set the fax machine to TEL mode (page 26) by pressing
AUTO ANSWER
{AUTO ANSWER} repeatedly.
L The {AUTO ANSWER} indicator turns OFF.
AUTO ANSWER
How to receive phone calls and faxes
You have to answer all calls manually.
To receive a fax, press {FAX START}.
4.5.4 Use with answering machine (KX-
FP205 only)
You want to use the fax machine with an answering
machine.
{FAX START}
Setup
Note:
Connect an external telephone answering machine
(page 28) and set the ring count of the answering
machine to less than 4.
L Set the ring count in FAX ONLY mode of the fax
machine to more than 4, if you use with auto answer
ON.
L Make sure feature #77 is set to “TAM/FAX” (page
43) beforehand.
L Do not connect an answering machine to the same
telephone line. If connected, set the automatic
answer feature to OFF by pressing {AUTO
ANSWER} repeatedly.
How to receive calls
If the call is a phone call, the answering machine will
record voice messages.
If a fax calling tone is detected, the fax machine will
receive a fax automatically.
How phone calls and faxes are received
If the call is a phone call, the fax machine will record the
caller’s message automatically.
If a fax calling tone is detected, the fax machine will
receive the fax automatically.
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4. Fax
How to receive faxes with an extension telephone
4.6 Receiving a fax manually –
1. When the extension telephone rings, lift the handset
of the extension telephone.
2. When:
Note:
–
–
–
document reception is required,
a fax calling tone (slow beep) is heard, or
no sound is heard,
L By default, the unit reduces the size of the received
document to 92 % when printing (See feature #36 on
page 41 for details).
press {*}{#}{9} (default fax activation code)
firmly.
4.6.1 Activating TEL mode
3. Replace the handset.
Set the fax machine to TEL mode by pressing {AUTO
ANSWER} repeatedly to display “TEL MODE”.
L The {AUTO ANSWER} indicator turns OFF.
Note:
L To receive fax documents using the extension
telephone, make sure remote fax activation is turned
ON (feature #41 on page 41) beforehand. The
default setting is ON.
AUTO ANSWER
4.7 Receiving a fax automatically
Note:
L By default, the unit reduces the size of the received
document to 92% when printing (See feature #36 on
page 41 for details).
4.7.1 Activating FAX ONLY mode
AUTO ANSWER
{STOP}
{FAX START}
Note:
L If you do not answer the call within 10 rings:
For KX-FP205:
other party can then send a fax.
For KX-FP215:
The unit will temporarily answer the call. Then you
need to enter the remote operation ID to turn the auto
answer setting ON. See page 36 for details.
{STOP}
{SET} {A}{B}
For KX-FP205:
How to receive phone calls and faxes
1. Lift the handset to answer the call.
2. When:
ONLY MODE”.
L The {AUTO ANSWER} indicator turns ON.
–
–
–
document reception is required,
a fax calling tone (slow beep) is heard, or
no sound is heard,
For KX-FP215:
1. Make sure feature #77 is set to “FAX ONLY” (page
press {FAX START}.
43) beforehand.
3. Replace the handset.
2. Press {AUTO ANSWER} repeatedly to display “FAX
ONLY MODE”.
To stop receiving
L The {AUTO ANSWER} indicator turns ON.
Press {STOP}.
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4. Fax
How faxes are received
all calls and only receive fax documents.
(Telephone Answering Machine/Fax mode)
(KX-FP215 only)
Note:
L The number of rings before a call is answered in FAX
ONLY mode can be changed (feature #06 on page
38).
1
Make sure feature #77 is set to “TAM/FAX” (page
43) beforehand.
2
Press {AUTO ANSWER} repeatedly to display
“TAM/FAX MODE”.
L You can adjust the speaker volume by pressing
message.
L The {AUTO ANSWER} indicator turns ON.
Note:
L The maximum incoming message recording time can
be changed (feature #10 on page 38).
How phone calls and faxes are received
When receiving calls, the unit works as an answering
machine and/or fax.
Note:
the answering machine is answering the call, you can
press {*}{0} (default auto disconnection code) to
speak to the caller.
L The auto disconnection code can be changed in
feature #49 on page 42.
L Even when you answer a call with the extension
telephone and press the auto disconnection code,
the answering machine may continue answering the
call depending on the type of an extension
telephone. Press {STOP} on the fax machine to talk
with the calling party.
Receiving a voice message and fax document in one
call
The caller can leave a voice message and send a fax
document during the same call. Inform the caller of the
following procedure beforehand.
1. The caller calls your unit.
L The answering machine will answer the call.
2. The caller can leave a message after the greeting
message.
3. The caller presses {*}{9}.
L The unit will activate the fax function.
Changing the ring count in TAM/FAX mode
You can select from “2” (default), “3”, “4”, “5”, “6”, “7”
or “TOLL SAVER”. This setting can be changed by
feature #06 on page 38.
–
“TOLL SAVER”: The unit answers after 2 rings when
new messages have been recorded, and after 4 rings
when there are no new messages. If you call your
unit from a remote location to listen to new messages
(page 36), you will know that there are no messages
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4. Fax
when the unit rings for the 3rd time. You can then
hang up without being charged for the call.
4.8 Using the unit with an
answering machine (KX-FP205
only)
4.8.1 Setting up the unit and an answering
machine
1
Connect the answering machine (1).
L Answering machine is not included.
L Remove the stopper (2) if attached.
2
1
2
3
Set the number of rings on the answering machine to
less than 4.
L This will allow the answering machine to answer
the call first.
Record a greeting message on the answering
machine.
L We recommend you record a message up to 10
seconds long, and not to pause for more than 4
seconds during the message. Otherwise, both
machines will not function correctly.
4
5
Activate the answering machine.
Set the unit to the desired receiving mode (page 26).
L If you set to FAX ONLY mode, change the ring
setting in FAX ONLY mode to more than 4
(feature #06 on page 38).
6
Check all or part of the following are not the same:
–
the remote access code of the answering
machine
–
the fax activation code (feature #41 on page 41)
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4. Fax
Note:
L If the call is a phone call, the answering machine will
record voice messages.
4.10 Junk fax prohibitor
(preventing fax reception from
undesired callers)
If a fax calling tone is detected, the fax machine will
receive a fax automatically.
Receiving a voice message and fax document in one
call
The caller can leave a voice message and send a fax
document during the same call. Inform the caller of the
following procedure beforehand.
If you subscribe to Caller ID service (page 19), this
feature prevents fax reception from calls that do not
show caller information.
Additionally, the fax machine will not accept faxes
originated from numbers that match the one on a
programmable junk fax prohibitor list.
1. The caller calls your unit.
L The answering device will answer the call.
Important:
2. The caller can leave a message after the greeting
L This feature does not work when manual
reception is performed.
message.
3. The caller presses {*}{#}{9} (pre-selected fax
activation code).
4.10.1 Activating the junk fax prohibitor
L The unit will activate the fax function.
1
2
3
Press {MENU} repeatedly to display “JUNK FAX
PROH.” i {>}
4. The caller presses the start button to send a
document.
Press {A} or {B} repeatedly to select “ON”. i
{SET}
Note:
L To use this feature, make sure remote fax activation
is turned ON (Feature #41 on page 41). The fax
activation code can also be changed.
L If there is no room left in memory of your answering
machine, the unit may not be able to receive
documents. See the operating instructions of the
answering machine and erase unnecessary
messages.
Press {MENU} to exit the program.
4.10.2 Storing undesired callers
You can register up to 10 undesired numbers from the
Caller ID list (page 20) if you do not wish to receive faxes
from them.
1
2
3
4
Press {MENU} repeatedly to display “JUNK FAX
PROH.”.
4.9 Receive polling (retrieving a
fax placed on another fax
machine)
Press {>} repeatedly to display “JUNK LIST SET”.
i {SET}
Press {A} or {B} repeatedly to display the item you
wish to prevent the fax reception from. i {SET}
This feature allows you to retrieve a document from
another compatible machine. Therefore you pay for the
call.
Press {STOP} to exit the program.
To display the junk fax prohibitor list
Make sure that no documents are fed into your unit and
that the other party’s machine is ready for your call.
1. Press {MENU} repeatedly to display “JUNK FAX
PROH.”.
1
2
3
4
Press {MENU} repeatedly to display “POLLING”.
2. Press {>} repeatedly to display “JUNK LIST
{SET}
DISP.”. i {SET}
Dial the fax number.
3. Press {A} or {B} to display the item.
{FAX START}
L The unit will start reception.
4. Press {MENU} to exit the program.
To print the junk fax prohibitor list
1. Press {MENU} repeatedly to display “JUNK FAX
PROH.”.
2. Press {>} repeatedly to display “JUNK LIST
PRINT”. i {SET}
3. Press {MENU} to exit the list.
To erase an item from the junk fax prohibitor list
1. Press {MENU} repeatedly to display “JUNK FAX
PROH.”.
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4. Fax
2. Press {>} repeatedly to display “JUNK LIST
DISP.”. i {SET}
3. Press {A} or {B} repeatedly to display the desired
item. i {<}
L To cancel erasing, press {STOP}, then press
{MENU}.
4. {SET} i {MENU}
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5. Distinctive Ring
5DiDstiisntcinticvteiveRiRnging
5.1 Using with the ring detection
feature
This feature is only for use if you subscribe to a
Distinctive Ring pattern service from your telephone
company. For more information on the availability of
this service in your area, please contact your
telephone company before setting this feature on
your unit.
In Australia, this service is called “Fax Stream Duet”.
In New Zealand, this service is called “FaxAbility”.
The Distinctive Ring service gives you an additional
phone number on a single telephone line, with a different
ringing pattern.
When you wish to use the additional phone number as a
facsimile telephone number, set the ring pattern
detection feature to ON. When the unit detects a call
matching the Distinctive Ring pattern, it will receive a fax
automatically.
{MENU} {SET}
1
2
{MENU} i {#}{3}{1}
Press {1} to select “ON”.
L Press {0} to select “OFF”.
3
{SET}
L The {AUTO ANSWER} indicator turns ON (KX-
FP205 only).
4
{MENU}
Note:
L While the Distinctive Ring feature is activated, you
cannot change the receiving mode (KX-FP205 only).
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6. Copy
6CoCopinyg
p
y
L If the document exceeds the memory capacity,
copying of the exceeded document will be cancelled
and this feature will be turned OFF automatically.
6.1 Making a copy
To stop copying
Press {STOP}.
1
6.1.1 More copying features
To enlarge a document
1. Insert the document.
2. {COPY} i {>}
3. Press {A} repeatedly to select “150%” or “200%”.
i {START}
L The unit will enlarge the centre of the upper part
of the document. To make an enlarged copy of
the bottom of the document, turn the document
around, and then make a copy.
Example: 150 % enlarged copy
{A}{B}{>}
{START}
{COPY}
Adjust the width of the document guides (1) to fit
{STOP}
Original document
Enlarged copy
A
C
B
D
A
C
B
D
1
2
the actual size of the document.
Insert the document (up to 10 pages) FACE DOWN
until a single beep is heard and the unit grasps the
document.
To reduce a document
1. Insert the document.
2. {COPY} i {>}
3
If necessary, press {A} or {B} repeatedly to select
the desired resolution.
L If you select “STANDARD”, copying will be
performed using “FINE” mode.
3. Press {B} repeatedly to select “92%”, “86%” or
“72%”, then press {START}.
4
5
{COPY}
L If necessary, enter the number of copies (up to
Setting
Recording
paper size
Original
document size
20).
20 seconds.
“100%”
A4
A4, Letter
(default)
L The unit will start copying.
Note:
“92%”
“86%”
“72%”
A4
A4
A4
A4
L Any document which can be sent as a fax can also
A4
be copied (page 23).
Legal
To select the resolution
Select the desired resolution according to the character
size.
Note:
L If the image at the bottom of the document is not
copied when you copy a document that is the same
length as the recording paper, try 92 % or 86 %.
–
–
–
“FINE”: For small-sized characters.
“SUPER FINE”: For very small-sized characters.
To collate multiple copies
Copying from memory (Quick scan feature)
This feature is helpful when you want to copy the
document, then remove it for other uses. To use this
feature, activate feature #34 (page 41) beforehand. The
default setting is OFF.
The unit can temporarily collate multiple copies in the
same order as the original document pages.
1. Insert the document.
2. {COPY}
3. Enter the number of copies (up to 20).
4. Press {>} 2 times to display “COLLATE OFF”.
32
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6. Copy
5. Press {A} or {B} repeatedly to display “COLLATE
ON”. i {START}
Example: Making 2 copies of a 4-page original
document
4
3
1
2
1
1
2
2
4
3
3
3
4
2
4
1
Collated pages
Note:
Uncollated pages
L The unit will store the documents into memory while
collating the copies. If memory becomes full while
storing, the unit will only print out the stored pages.
33
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7. Answering Machine (KX-FP215 only)
7GrAenestiwnegring Machine (KX-FP215 only)
record your greeting message to inform the caller
that the unit will not record any incoming messages.
7.1 Recording your greeting
message
To check the greeting message
The unit has a pre-recorded greeting message for
TAM/FAX mode. If you record your own greeting
message, it will be played instead of the pre-recorded
greeting message when a call is received.
The maximum recording time of your greeting message
is either 16 seconds (default) or 60 seconds. We
recommend you record a message of less than 12
seconds to make it easier to receive faxes.
Make sure feature #77 is set to “TAM/FAX” (page 43)
beforehand.
Press {GREETING CHECK}.
L The unit will play the greeting message.
7.1.1 Erasing your recorded greeting
message
1
{GREETING CHECK}
L To cancel erasing, press {STOP}.
2
{ERASE}
Note:
L If you erase your TAM/FAX greeting message, the
pre-recorded greeting message will be played when
a call is received.
{MIC}
{ERASE}
{SET}
{STOP}
{GREETING CHECK}
{GREETING REC}
1
{GREETING REC} i {SET}
L A long beep will sound.
2
3
Speak clearly about 20 cm away from {MIC}.
When finished recording, press {STOP}.
Note:
L You can change the maximum TAM/FAX greeting
message recording time to 60 seconds (feature #54
on page 42).
–
–
If you change the setting to 60 seconds, we
recommend that you tell the caller in your
TAM/FAX greeting message to press *9 before
starting the fax transmission.
If you change the setting from 60 seconds to 16
deleted. The pre-recorded greeting message will
be played when a call is received.
L If you change the maximum recording time of
incoming messages to “GREETING ONLY” (feature
#10 on page 38), the unit will answer a call with your
current greeting message, and then hang up. Re-
34
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7. Answering Machine (KX-FP215 only)
Incoming Messages
Voice time/day stamp
During playback, the unit will announce the day of the
week and time that each message was recorded.
7.2 Listening to recorded
messages
When the unit has recorded new voice messages:
If you subscribe to Caller ID service
or number using the unit.
–
The {AUTO ANSWER} indicator will flash when auto
answer is turned ON.
–
The total number of recorded messages will flash on
the display.
1. Press {MENU} during playback.
L The unit stops playback.
L If you do not need to edit the telephone number,
skip to step 3.
7.2.1 To play back messages
2. Edit the telephone number (page 21).
3. Press {SP-PHONE} or lift the handset.
AUTO ANSWER
7.2.3 Erasing recorded messages
To erase a specific message
Press {ERASE} while listening to the message you want
to erase.
To erase all messages
Press {ERASE}. i {SET}
Memo Message
7.3 Leaving a message for others
or yourself
{SET}
{<}{>}
{PLAYBACK}
{MENU}
You can record a voice memo to leave a private message
for yourself or someone else. Recorded messages are
treated as new messages.
{SP-PHONE} {STOP}
{ERASE}
Press {PLAYBACK}.
1
{MEMO}
L A long beep will sound.
L Only new messages will be played.
2
3
Speak clearly about 20 cm away from {MIC}.
L After playing back all of the new messages, the
{AUTO ANSWER} indicator will stop flashing but will
remain lit up when auto answer is turned ON. If you
press {PLAYBACK} at this time, all the recorded
messages will be played.
To stop recording, press {STOP}.
Note:
L If you record for over 3 minutes, the unit will stop
recording.
7.2.2 Useful features during playback
To repeat a message
Press {<} while listening to the message.
L If you press {<} within 5 seconds of the beginning of
the message, the previous message will be played.
L To play back a specific message, press {<} or {>}
and search for the message you want to listen to.
To skip a message
Press {>} to play the next message.
To stop playback temporarily
Press {STOP}.
L If you press {PLAYBACK} within 1 minute, the unit
will resume playing the rest of the messages.
35
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7. Answering Machine (KX-FP215 only)
Remote Operation
Key
Remote command
location
{1}
Repeats a message (during
playback)
*1
Important:
{2}
Skips a message (during playback)
Plays new messages
L Program the remote operation ID beforehand
(feature #11 on page 39).
{4}
L Set the unit to TAM/FAX mode before going out
(page 27).
L Use a touch tone telephone for remote
operations.
{5}
Plays all messages
{7}
Records greeting message
*2
{9}
Stops current operation
{0}
Turns OFF auto answer setting
7.4.1 Summary of remote operation
{*}{4}
Erases a specific message (during
playback)
1
2
Call your unit.
Enter the remote operation ID during or after the
TAM/FAX greeting message.
{*}{5}
Erases all messages
3
When there are new recorded messages
{#}
Skips the greeting message
1. A long beep will sound.
*1 If pressed within the first 5 seconds of a message,
the previous message will be played.
*2 To resume operation, press a command key within
10 seconds, otherwise the marker message
recording will start.
2. Short beep(s) will sound up to 8 times.
L This indicates the number of new messages.
3. New messages will be played back.
When there are no new messages
A short beep will not sound.
Recording a marker message
After playing back the messages, you can leave an
additional message.
1. Wait for 4 seconds or press {5}.
2. All the recorded messages will be played back.
1. Wait for 3 beeps indicating the end of the remote
4
To end remote operation press {9}, then hang up.
operation.
Note:
2. Hear 1 beep.
L When the voice memory is full, 6 beeps will sound
after playing back the recorded messages. Erase
any unnecessary messages.
3. Wait about 10 seconds.
4. Hear the voice guide and/or hear 1 beep.
5. Leave a message.
7.4.2 Remote operation using remote
commands
To turn ON the auto answer setting
1. Call your unit and wait for 10 rings.
1
2
Call your unit.
L A beep will sound.
Enter the remote operation ID during or after the
TAM/FAX greeting message.
2. Enter the remote operation ID (feature #11 on page
39) within 8 seconds.
3
Enter a remote command within 10 seconds.
L The auto answer setting will be turned ON. The
receiving mode will be set to TAM/FAX.
Note:
L When you press a key, press firmly.
3. Hang up the handset.
36
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8. Programmable Features
8Fe
P
artougrerasm
S
mumableaFryeatures
m
8.1 Programming
{MENU} {SET}
1
2
3
{MENU}
Press {#} and the 2-digit code.
Press the desired command to display the desired
setting.
L This step may be slightly different depending on
the feature.
4
5
{SET}
To exit programming, press {MENU}.
37
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8. Programmable Features
8.2 Basic features
Feature
Feature code
Selection
Setting the date and
time
{#}{0}{1}
Enter the date and time using the dial keypad. See page 15 for
details.
Setting your logo
{#}{0}{2}
Enter your logo using the dial keypad. See page 16 for details.
Setting your fax
number
{#}{0}{3}
Enter your fax number using the dial keypad. See page 17 for
details.
Printing a sending
report
{#}{0}{4}
{0} “OFF”: Sending reports will not be printed.
{1} “ON”: A sending report will be printed after every fax
transmission.
{2} “ERROR” (default): A sending report will be printed only when
a fax transmission fails.
Changing the ring
count in FAX ONLY
mode (KX-FP205 only)
{#}{0}{6}
{2} “2” (default)
{3} “3”
{4} “4”
{5} “5”
{6} “6”
{7} “7”
{8} “8”
{9} “9”
Changing the ring
count in FAX ONLY
mode (KX-FP215 only)
{#}{0}{6}
{2} “2” (default)
{3} “3”
{4} “4”
{5} “5”
{6} “6”
{7} “7”
{8} “8”
{9} “9”
Note:
L Set feature #77 to “FAX ONLY” (page 43) beforehand.
Changing the ring
countinTAM/FAXmode
(KX-FP215 only)
{#}{0}{6}
{0} “TOLL SAVER”
{2} “2” (default)
{3} “3”
{4} “4”
{5} “5”
{6} “6”
{7} “7”
See page 27 for details.
Note:
L Set feature #77 to “TAM/FAX” (page 43) beforehand.
Changingthemaximum {#}{1}{0}
recording time for
incoming messages
{0} “GREETING ONLY”: The unit plays the greeting message but
does not record any incoming messages.
{1} “1 MINUTE”: 1 minute
(KX-FP215 only)
{2} “2 MINUTES”: 2 minutes
{3} “3 MINUTES” (default): 3 minutes
38
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8. Programmable Features
Feature
Feature code
Selection
Setting the remote
operation ID (KX-FP215
only)
{#}{1}{1}
1. {MENU} i {#}{1}{1}
2. To activate the remote operation feature, enter a 3-digit
remote operation ID.
L To deactivate the remote operation feature, press {*}.
3. {SET} i {MENU}
Setting the ringer tone
{#}{1}{7}
{1} “TONE 1” (default)
{2} “TONE 2”
{3} “TONE 3”
39
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8. Programmable Features
8.3 Advanced features
Feature
Feature code
Selection
Setting the journal
report to print
automatically
{#}{2}{2}
{0} “OFF”: The unit will not print a journal report, but will keep a
record of the last 30 fax transmissions and receptions.
{1} “ON” (default): The unit will print a journal report automatically
after every 30 new fax transmissions and receptions (page 22).
Sending documents
overseas
{#}{2}{3}
If you cannot send a fax overseas even if the number is correct
and the line is connected, activate this feature before sending the
fax.
This feature improves the reliability by reducing the transmission
speed.
{0} “OFF”: Deactivates this feature.
{1} “NEXT FAX”: This setting is effective only for the next
attempted fax transmission. After transmission, the unit will return
to the previous setting.
{2} “ERROR” (default): When the previous fax transmission fails
and you wish to re-send the document.
Note:
L Calling charges may be higher than usual.
Sending a fax at a
specified time
{#}{2}{5}
This feature allows you to take advantage of low-cost calling
hours offered by your telephone company. This feature can be set
up to 24 hours in advance of the desired time.
{0} “OFF” (default)
{1} “ON”
To send a document:
1. Insert the document.
2. If necessary, press {A} or {B} repeatedly to select the
desired resolution (page 22).
3. {MENU} i {#}{2}{5}
4. Press {1} to select “ON”. i {SET}
5. Enter the fax number. i {SET}
6. Enter the transmission start time.
L If you selected 12 hour clock format (page 15), press {*}
repeatedly to select AM or PM.
L If you selected 24 hour clock format (page 15), the time is
set using 24 hour clock format.
7. {SET} i {MENU}
Note:
Setting the Caller ID list
to print automatically
{#}{2}{6}
{0} “OFF” (default): The Caller ID list will not be printed
automatically, but the unit will keep a record of the information for
{1} “ON”: The Caller ID list will be printed automatically each time
the unit logs 30 different callers (page 20).
Activating the
Distinctive Ring feature
{#}{3}{1}
{0} “OFF” (default)
{1} “ON”
See page 31 for details.
40
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8. Programmable Features
Feature
Feature code
Selection
Setting the quick scan
{#}{3}{4}
This feature is helpful when you want to remove the document for
other uses, because the unit will release the document before
sending or copying.
{0} “OFF” (default): Deactivates this feature.
{1} “ON”: The unit will scan the document and store it into
memory first, then the unit will start sending or copying the
documents.
Note:
L If the document exceeds the memory capacity, sending of the
whole document or copying of the exceeded document will be
cancelled and this feature will be turned OFF automatically.
Receiving oversized
documents
{#}{3}{6}
If the size of the document sent by the other party is as large as
or larger than the recording paper, the unit can reduce the
document and print it. Select the desired reduction rate.
{1} “72%”
{2} “86%”
{3} “92%” (default)
{4} “100%”
Setting
Recording
paper size
Original
document size
“100%”
A4
A4
A4
A4
Letter
A4
“92%” (default)
“86%”
A4
“72%”
Legal
Note:
L The information of the sending party is printed on the top of
each page. Therefore, even if the original document is the
same size as the recording paper, the document will be
print on 1 sheet.
Changing the LCD
display contrast
{#}{3}{9}
{1} “NORMAL” (default)
{2} “DARKER”
Changing the fax
activation code
{#}{4}{1}
If you wish to use an extension telephone (page 26) to receive
faxes, activate this feature and program the activation code.
{0} “OFF”
{1} “ON” (default)
1. {MENU} i {#}{4}{1}
2. Press {1} to select “ON”. i {SET}
3. Enter your code from 2 to 4 digits, using 0-9, {*} and {#}.
L The default code is “;#9”.
4. {SET} i {MENU}
41
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8. Programmable Features
Feature
Feature code
Selection
Setting the memory
reception alert
{#}{4}{4}
To alert you with a beeping sound when a received fax document
is stored into memory due to some existing problem.
{0} “OFF”: Deactivates this feature.
{1} “ON” (default): You will hear a beeping sound.
Note:
L The slow beeps will continue until you clear the printing
problem and make sure the unit is supplied with enough paper
to print the stored document.
Setting friendly
reception
{#}{4}{6}
To receive a fax automatically when you answer a call and hear a
fax calling tone (slow beep).
{0} “OFF”: You have to press {FAX START} for fax reception.
{1} “ON” (default): You do not have to press {FAX START} for fax
reception.
Setting the voice
guidance (KX-FP215
only)
{#}{4}{7}
{0} “OFF”: Deactivates this feature.
{1} “ON” (default): You will hear the friendly reception voice guide,
pre-recorded messages and voice time/day stamp.
Setting the auto
disconnection (KX-
FP215 only)
{#}{4}{9}
To answer a call with an extension telephone in TAM/FAX mode
(page 27), activate this feature and program the code.
{0} “OFF”
{1} “ON” (default)
1. {MENU} i {#}{4}{9}
2. Press {1} to select “ON”. i {SET}
3. Enter your code from 2 to 4 digits, using 0–9 and {*}.
4. {SET} i {MENU}
Changingtherecording {#}{5}{4}
time for your TAM/FAX
greeting message (KX-
FP215 only)
{1} “16s” (default): Maximum recording time is 16 seconds.
{2} “60s”: Maximum recording time is 60 seconds.
See page 34 for details.
Setting the scan
contrast
{#}{5}{8}
To send or copy a document with faint or dark writing, set this
feature before transmission or copying.
{1} “NORMAL” (default): Used for normal writing.
{2} “LIGHT”: Used for dark writing.
{3} “DARKER”: Used for faint writing.
Setting the incoming
message monitor (KX-
FP215 only)
{#}{6}{7}
To hear an incoming message (ICM) from the speaker when the
answering machine is recording the message.
{0} “OFF”
{1} “ON” (default)
Setting the Error
Correction Mode (ECM)
{#}{6}{8}
This feature is available when the transmitting/receiving fax
machines are ECM compatible.
{0} “OFF”: Deactivates this feature.
{1} “ON” (default): If there is an error during fax
transmission/reception, the fax machine will support the
communication.
Note:
L You cannot change the setting when received documents are
in memory.
42
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8. Programmable Features
Feature
Feature code
Selection
Setting recall time
{#}{7}{2}
The recall time depends on your telephone exchange or host
PBX.
{1} “900ms”
{2} “700ms”
{3} “600ms”
{4} “400ms”
{5} “300ms”
{6} “250ms”
{7} “200ms”
{8} “160ms”
{9} “110ms”
{*} “100ms” (default)
{0} “90ms”
{#} “80ms”
Note:
changed in order for PBX functions (transferring a call, etc.) to
work correctly. Consult your PBX supplier for the correct
setting.
L If you set the location setting to “NEW ZEALAND” (feature #74
on page 43), the default setting will be “600ms”.
Setting the location
{#}{7}{4}
This setting must match your location.
where you use this unit
{1} “AUSTRALIA” (default): To use in Australia.
{2} “NEW ZEALAND”: To use in New Zealand.
Setting the connecting
tone
{#}{7}{6}
If you often have trouble when sending faxes, this feature allows
you to hear connecting tones: fax tone, ring back tone and busy
tone. You can use those tones to confirm the status of the other
party’s machine.
{0} “OFF”: Deactivates this feature.
{1} “ON” (default): You will hear connecting tones.
Note:
the other party.
L The connecting tone volume cannot be adjusted.
Changing the receiving
mode in the AUTO
ANSWER setting (KX-
FP215 only)
{#}{7}{7}
{1} “TAM/FAX” (default): Telephone Answering Machine/Fax
mode (page 27)
{2} “FAX ONLY”: Fax only mode (page 26)
Resetting advanced
features to their default
settings
{#}{8}{0}
{0} “NO” (default)
{1} “YES”
To reset the advanced features:
1. {MENU} i {#}{8}{0}
2. Press {1} to select “YES”. i {SET} i {SET} i
{MENU}
L The ECM setting (feature #68 on page 42) and the
location setting (feature #74 on page 43) will not be reset.
43
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9. Help
9
Help
9.1 Error messages – Reports
If a problem occurs during fax transmission or reception, one of the following messages will be printed on the sending
and journal reports (page 22).
Message
Code
Cause & Solution
COMMUNICATION ERROR
40-42
46-72
FF
L A transmission or reception error occurred. Try
again or check with the other party.
43
44
L A line problem occurred. Connect the telephone line
cord to a different jack and try again.
L An overseas transmission error occurred. Try using
the overseas mode (feature #23 on page 40).
DOCUMENT JAMMED
-----
L Remove the jammed document (page 53).
ERROR-NOT YOUR UNIT
53
54
59
70
L A transmission or reception error occurred because
of a problem with the other party’s fax machine.
Check with the other party.
JUNK FAX PROH. REJECT
MEMORY FULL
-----
fax reception.
-----
L The memory is full of received documents due to a
lack of recording paper, a lack of ink film or a
recording paper jam. Install paper (page 13), install
ink film (page 10) or remove the jammed paper
(page 52).
NO DOCUMENT
-----
-----
insert the document and try again.
OTHER FAX NOT RESPONDING
L The other party’s fax machine is busy or has run out
of recording paper. Try again.
L The other party’s fax machine rang too many times.
Send the fax manually (page 22).
L The other party’s machine is not a fax machine.
Check with the other party.
L The number you dialled is not in service.
PRESSED THE STOP KEY
OK
-----
-----
L {STOP} was pressed, and fax transmission or
reception was cancelled.
L Fax transmission or reception was successful.
44
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9. Help
9.2 Error messages – Display
If the unit detects a problem, one or more of the following messages will appear on the display.
Display
Cause & Solution
“BACK COVER OPEN”
“CALL SERVICE”
“CHECK DOCUMENT”
L The back cover is open. Close the back cover firmly.
L There is something wrong with the unit. Contact our service personnel.
and try again.
L The document is longer than 600 mm. Press {STOP} to remove the
document. Divide the document into two or more sheets, and try again.
“CHECK FILM”
L The ink film is slack or creased. Tighten it (see step 5 on page 11).
“CHECK PAPER”
paper and press {SET} to clear the message.
L The recording paper was not fed into the unit properly (page 53). Re-install
paper (page 13) and press {SET} to clear the message.
message.
“FAX IN MEMORY”
L See the other displayed message instructions to print out the document.
film (page 10) or remove the jammed paper (page 52). You will lose all faxes
in memory if the power is removed. Check with power connected.
“FAX MEMORY FULL”
L The memory is full of received documents due to a lack of recording paper,
a lack of ink film or a recording paper jam. Install paper (page 13), install ink
L When performing memory transmission, the document being stored
exceeded the memory capacity of the unit. Send the entire document
manually.
“FILM EMPTY”
L The ink film is empty. Replace the ink film with a new one (page 10).
L The ink film is slack. Tighten it (see step 5 on page 11) and install again.
L The fax machine is positioned near appliances such as TVs or speakers
which generate an intense magnetic field.
“FILM NEAR EMPTY”
L The remaining ink film is low. Prepare a new ink film (page 8).
“MEMORY FULL”
L When making a copy, the document being stored exceeded the memory
capacity of the unit. Press {STOP} to clear the message. Divide the
document into sections.
“MESSAGE FULL”
“MODEM ERROR”
L There is no room left in memory to record voice messages. Erase
L There is something wrong with the unit’s modem. Contact our service
personnel.
“NO TAM GREETING”
L Your TAM/FAX greeting message is not recorded. Record a message (page
34).
L The voice guidance feature is set to off. Activate feature #47 on page 42.
Prerecorded greeting message will be adopted.
45
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9. Help
Display
Cause & Solution
“NO FAX REPLY”
L The other party’s fax machine is busy or has run out of recording paper. Try
again.
“OPEN CABINET
CHECK FILM SLACK”
“OPEN CABINET
L Please use genuine Panasonic replacement film (page 8).
L The ink film is slack. Tighten it (see step 5 on page 11).
L The fax machine is positioned near appliances such as TVs or speakers
which generate an intense magnetic field.
CHECK FILM TYPE”
“PAPER JAMMED”
L A recording paper jam occurred. Remove the jammed paper (page 52).
L You forced the recording paper into the paper tray too strongly. Remove all
of the installed paper, and re-install it gently.
“PHONEBOOK FULL”
“PLEASE WAIT”
L There is no space to store new items in the phonebook. Erase unnecessary
items (page 18).
L The unit is checking that there is no slack or crease in the ink film. Wait for
a moment while the check is completed.
“POLLING ERROR”
“RECORDING ERROR”
“REDIAL TIME OUT”
“REMOVE DOCUMENT”
“TRANSMIT ERROR”
L The other party’s fax machine does not offer the polling function. Check with
the other party.
L The greeting message or memo message you recorded was under 1
second long. Record a longer message.
L The other party’s fax machine is busy or has run out of recording paper. Try
again.
L The document is jammed. Remove the jammed document (page 53).
L Press {STOP} to eject the jammed paper.
L A transmission error occurred. Try again.
L If you send a fax overseas, try the following:
–
Use the overseas transmission mode (feature #23 on page 40).
–
Add 2 pauses at the end of the telephone number or dial manually.
“UNIT OVERHEATED”
L The unit is too hot. Stop using the unit for a while and let the unit cool down.
Troubleshooting
9.3 When a function does not work, check here
9.3.1 Initial settings
Problem
Cause & Solution
I cannot hear a dial tone.
L The telephone line cord is connected to the [EXT] jack on the unit. Connect
to the [LINE] jack (page 14) (KX-FP205 only).
L If you used a splitter/coupler to connect the unit, remove the splitter/coupler
and connect the unit to the wall jack directly. If the unit operates properly,
check the splitter/coupler.
L Disconnect the unit from the telephone line and connect a known working
telephone. If the working telephone operates properly, contact our service
personnel to have the unit repaired. If the working telephone does not
L The power cord or telephone line cord is not connected. Check the
connections.
L If you have connected the fax machine through a computer modem,
connect the fax machine directly to a telephone line jack.
The unit does not work.
The unit does not ring.
L Check the connections (page 14).
L The ringer volume is turned OFF. Adjust it (page 15).
46
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9. Help
9.3.2 General
Problem
Cause & Solution
The unit displays “PAPER
JAMMED” even though paper
is installed.
L You forced the recording paper into the paper tray too strongly. Remove all
of the installed paper, and re-install it gently.
The unit displays “CHECK
PAPER” even though paper is
inserted.
L The paper is inserted halfway. Insert it correctly (page 53) and press {SET}
to clear the message.
The other party complains
they only hear a fax tone and
cannot talk.
L FAX ONLY mode is set. Tell the other party the number is only used for
faxes.
L Change the receiving mode:
–
KX-FP205: TEL mode (page 26)
–
{REDIAL} or {PAUSE} does
not function properly.
L If this button is pressed during dialling, a pause will be inserted. If pressed
immediately after a dial tone is obtained, the last number dialled will be
redialled.
The receiving mode does not
function properly.
The ink film runs out quickly.
machine is considered a full page.
L Turn OFF the following features:
–
–
–
sending report: feature #04 on page 38.
journal report: feature #22 on page 40.
Caller ID list: feature #26 on page 40.
During programming, I
cannot enter the code or ID
number.
number:
–
–
–
remote operation ID: feature #11 on page 39.
fax activation code: feature #41 on page 41.
auto disconnection: feature #49 on page 42.
The unit beeps.
L The memory reception alert of feature #44 is ON (page 42), and the unit has
a document in memory. Press {STOP} to stop the beeps, then see the
displayed message instructions to solve the problem.
The speakerphone is not
working.
L Use the speakerphone in a quiet room.
L If you have difficulty hearing the other party, adjust the volume.
The unit does not display the
caller’s name and/or
telephone number.
L You need to subscribe to a Caller ID service.
it and try again.
L Other electrical appliances connected to the same outlet may be interfering
with the Caller ID information.
L Telephone line noise may be affecting the Caller ID information.
L The caller requested not to send his/her information (page 19).
L For Australian users:
Your unit is connected to a telephone line with ADSL service. We
recommend connecting a filter (contact your ADSL service provider) to the
telephone line between the base unit and the telephone line jack.
For New Zealand users:
Your unit is connected to a telephone line with ADSL (JetStream) service.
We recommend that you contact your ADSL service provider to have an
ADSL Splitter installed. We do not recommend the use of generic ADSL
filters.
47
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9. Help
Problem
Cause & Solution
The display exits the Caller ID
list while viewing caller
information.
L Do not pause for over 3 minutes while viewing.
9.3.3 Fax – sending
Problem
Cause & Solution
I cannot send documents.
L The telephone line cord is connected to the [EXT] jack on the unit. Connect
L The other party’s fax machine is busy or has run out of recording paper. Try
again.
L The other party’s fax machine failed to answer the fax automatically. Send
the fax manually (page 22).
L The memory is full of received documents and the quick scan (feature #34
on page 41) is ON. Turn this feature OFF, and send the fax again.
I cannot send a fax overseas.
L Use the overseas transmission mode (feature #23 on page 40).
L Add two pauses at the end of the telephone number or dial manually.
The other party complains
that letters on their received
document aredistorted or not
clear.
L If your line has special telephone services such as call waiting, the service
may have been activated during fax transmission. Connect the unit to a line
that does not have these services.
L An extension telephone on the same line is occupying the line. Hang up the
L Try copying the document with this unit. If the copied image is clear, there
may be something wrong with the other party’s machine.
L Adjust the scan contrast using feature #58 (page 42).
The other party complains
that black lines, white lines or
smudges appear on their
received document.
(page 54). Please do not insert a document before correction fluid has dried
completely.
Documents frequently
misfeed.
L Clean the document feeder rollers, recording paper feeder and rubber flap
(page 54).
9.3.4 Fax – receiving
Problem
Cause & Solution
I cannot receive documents.
L The ink film is empty. Replace the ink film with a new one (page 10).
I cannot receive documents
automatically.
Change the receiving mode:
–
–
KX-FP205: FAX ONLY mode (page 26)
KX-FP215: TAM/FAX mode (page 27) or FAX ONLY mode (page 26)
L The time taken to answer the call is too long. Decrease the number of rings
in feature #06 (page 38).
L The greeting message is too long. Record a shorter message (page 34).
L Make sure that the Distinctive Ring of feature #31 is set properly (page 31).
If you do not subscribe to the Distinctive Ring service offered by your local
telephone company, this feature should be OFF.
48
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9. Help
Problem
Cause & Solution
The display shows
L The receiving mode is set to FAX ONLY mode and the incoming call is not
“CONNECTING.....”, but
faxes are not received.
a fax. Change the receiving mode:
–
–
KX-FP205: TEL mode (page 26)
KX-FP215: TEL mode (page 26) or TAM/FAX mode (page 27)
A blank sheet is ejected.
L If a blank sheet is ejected after the received document is printed out, the
size of the document sent by the other party is as large as, or larger than,
the recording paper, and the receiving reduction rate is not programmed
correctly. Program the proper rate in feature #36 (page 41).
way. Check with the other party.
The printing quality is poor.
Please do not reuse the ink film!
Please use genuine Panasonic replacement film. Refer to page 8 for further
details.
L The thermal head is dirty. Clean it (page 55).
L If documents can be copied properly, the unit is working normally. The other
party may have sent a faint document or there may be something wrong
with the other party’s machine. Ask them to send a clearer copy of the
document or to check their fax machine.
turning the recording paper over.
L You may have used paper with a cotton and/or fibre content that is over
20%, such as letterhead or resume paper.
Recording paper frequently
misfeeds.
L Clean the document feeder rollers, recording paper feeder and rubber flap
(page 54).
Letters on the received
document are distorted.
L If your line has special telephone services such as call waiting, the service
may have been activated during fax reception. Connect the unit to a line that
I cannot receive documents
by pressing {*}{#}{9} on an
extension telephone.
L You must set remote fax activation to ON (feature #41 on page 41)
beforehand.
(default setting). Verify the remote fax activation code (feature #41 on page
41).
film (page 10) or remove the jammed paper (page 52).
The other party complains
that they cannot send a
document.
–
–
KX-FP205: FAX ONLY mode (page 26)
KX-FP215: TAM/FAX mode (page 27) or FAX ONLY mode (page 26)
L The memory is full of received documents due to a lack of recording paper,
a lack of ink film or a recording paper jam. Install paper (page 13), install ink
film (page 10) or remove the jammed paper (page 52).
I cannot select the desired
receiving mode.
L If you want to set TAM/FAX (KX-FP215 only) or FAX ONLY mode:
–
KX-FP205: Press {AUTO ANSWER} repeatedly until “FAX ONLY
MODE” is displayed.
–
KX-FP215: Select the desired mode using feature #77 (page 43), and
press {AUTO ANSWER} repeatedly until the desired mode is displayed.
L If you want to set TEL mode:
press {AUTO ANSWER} repeatedly until “TEL MODE” is displayed.
L The Distinctive Ring of feature #31 is activated (page 31).
–
49
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9. Help
9.3.5 Copying
Problem
Cause & Solution
The unit will not make a copy.
L The ink film is empty. Replace the ink film with a new one (page 10).
L You cannot make a copy during programming.
L You cannot make a copy during a telephone conversation.
A black line, white line or
smudge appears on the
copied document.
L The scanner glass or rollers are dirty with correction fluid, etc. Clean them
(page 54). Please do not insert a document before correction fluid has dried
completely.
The copied image is
distorted.
document.
The printing quality is poor.
Please do not reuse the ink film!
Please use genuine Panasonic replacement film. Refer to page 8 for further
details.
Original
L The thermal head is dirty. Clean it (page 55).
L Some paper has instructions recommending which side to print on. Try
turning the recording paper over.
ABC
L You may have used paper with a cotton and/or fibre content that is over
Copy
L The recording paper is too damp. Use new paper.
Documents or recording
paper frequently misfeed.
L Clean the document feeder rollers, recording paper feeder and rubber flap
(page 54).
9.3.6 Using an answering machine (KX-FP205 only)
Problem
Cause & Solution
I cannot receive documents
automatically.
L Your greeting message on the answering machine is too long. Shorten the
message. Record a message up to 10 seconds long.
L The answering machine rings too many times. Set to 1 or 2 rings.
I cannot receive voice
messages.
L Check if the answering machine is turned ON and connected to the unit
properly (page 28).
L Set the number of rings on the answering machine to 1 or 2.
I pressed the remote access
code to access the answering
machine remotely, but theline
was disconnected.
L The code may include “#” which is used for certain features provided by
telephone companies. Change the code on the answering machine to
another number which does not include “#”.
Callers complain that they
cannot send a document.
L There is no room left in memory of your answering machine to record voice
messages. See the operating instructions of the answering machine and
erase unnecessary messages.
L You set the answering machine to only give a greeting message.
9.3.7 Answering machine (KX-FP215 only)
Problem
Cause & Solution
I cannot listen to messages
from a remote location.
L Press the remote operation ID (code) correctly and firmly (feature #11 on
page 39).
L The unit is not in TAM/FAX mode. Change to TAM/FAX mode (page 36).
50
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9. Help
Problem
Cause & Solution
The other party complains
that they cannot leave a voice
message.
L The recording time is set to “GREETING ONLY”. Select “1 MINUTE”, “2
L The memory is full. Erase unnecessary messages (page 35).
L Make sure there is no other answering machine connected on the same
line.
Caller IDinformationdoesnot
display during message
playback.
L The caller information will not be displayed if a message is recorded by
using {MEMO} (page 35).
9.3.8 If a power failure occurs
L The unit will not function.
L The unit is not designed for making emergency telephone calls when the power fails. Alternative arrangements
should be made for access to emergency services.
L Fax transmission and reception will be interrupted.
L If delayed transmission (feature #25 on page 40) is programmed and a power failure prevents the document from
being sent at the set time, the document will be sent after power is restored.
L If any fax documents are stored in the memory, they will be lost. When power is restored, a power down report will
be printed stating which documents in memory have been erased.
51
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10. Maintenance
1Ja0mMsaintenance
3
Turn the blue gear (5) in the direction of the arrow
until the ink film is tight (6) and at least one layer of
ink film is wrapped around the blue core (7).
10.1 Recording paper jams
10.1.1 When the recording paper has
jammed in the unit
The display will show the following.
PAPER JAMMED
Important:
L Remove the recording paper, then remove the
paper tray beforehand, otherwise the paper may
misfeed or jam.
5
1
Open the front cover (1), push the green button
(2), then open the back cover (3).
3
6
2
Correct
1
1 turn
Tight
2
Remove the jammed recording paper (4).
7
Incorrect
4
No ink film is wrapped around the blue core.
Slack/Crease
Reverse
52
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10. Maintenance
4
Close the back cover securely by pushing down on
the dotted area at both ends (8), then close the
front cover securely (9).
10.2 Document jams
1
Open the front cover. Remove the jammed
document carefully (1).
8
1
9
5
Install the paper tray (page 12), then insert the
recording paper gently (page 13).
10.1.2 When the recording paper was not
fed into the unit properly
The display will show the following.
2
Close the front cover securely.
CHECK PAPER
Note:
Remove the recording paper and straighten. Insert the
paper, then press {SET} to clear the message.
L Do not pull out the jammed paper forcibly before
opening the front cover.
{SET}
53
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10. Maintenance
Cleaning
Caution:
L Do not use paper products, such as paper
towels or tissues.
10.3 Document feeder/recording
paper feeder/scanner glass
cleaning
Clean the document feeder/recording paper
feeder/scanner glass when:
–
–
Documents or recording paper frequently misfeed.
Smudges or black/white lines appear on the original
document when sending or copying.
5
4
Important:
L Remove the recording paper, then remove the
paper tray beforehand, otherwise the paper may
misfeed or jam.
6
4
4
Clean the recording paper feeder roller (7) with a
cloth moistened with isopropyl rubbing alcohol, and
let all parts dry thoroughly.
7
1
2
Disconnect the power cord and the telephone line
cord.
Open the front cover (1), push the green button
(2), then open the back cover (3).
3
2
5
Close the back cover securely by pushing down on
the dotted area at both ends (8), then close the
front cover securely (9).
1
8
3
Clean the document feeder rollers (4) and rubber
flap (5) with a cloth moistened with isopropyl
rubbing alcohol, and let all parts dry thoroughly.
Clean the scanner glass (6) with a soft, dry cloth.
9
6
7
Install the paper tray (page 12), then insert the
recording paper gently (page 13).
Connect the power cord and the telephone line cord.
54
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10. Maintenance
4
Clean the thermal head (5) with a cloth moistened
with isopropyl rubbing alcohol, and let it dry
thoroughly.
10.4 Thermal head cleaning
If smudges or black/white lines appear on a
copied/received document, check whether there is dust
on the thermal head. Clean the thermal head to remove
the dust.
Caution:
L To prevent a malfunction due to static
electricity, do not use a dry cloth and do not
touch the thermal head directly.
Important:
L Remove the recording paper, then remove the
paper tray beforehand, otherwise the paper may
misfeed or jam.
5
5
6
7
Re-install the ink film and close the covers (see step
4 to 7 on page 10).
1
2
Disconnect the power cord and the telephone line
cord.
Install the paper tray (page 12), then insert the
recording paper gently (page 13).
Open the front cover (1), push the green button
(2), then open the back cover (3).
Connect the power cord and the telephone line cord.
3
2
1
3
Remove the ink film (4).
4
55
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11. General Information
1P1rinGteedneRraelpIonrftosrmation
Specifications
11.1 Reference lists and reports
11.2 Specifications
■ Applicable lines:
You can print out the following lists and reports for your
reference:
Public Switched Telephone Network
–
–
–
–
–
“SETUP LIST”
“PHONEBOOK LIST”
“JOURNAL REPORT”
“BROADCAST LIST”
■ Document size:
■ Effective scanning width:
208 mm
“PRINTER TEST”
■ Effective printing width:
L If the test print has a smudges, blurred points or
“CALLER ID LIST”
A4: 202 mm
*1
–
■ Transmission speed :
*2
KX-FP205: Approx. 12 s/page (ECM-MMR)
KX-FP215: Approx. 8 s/page (ECM-MMR)
automatically:
*2
–
“AUTO JOURNAL”
■ Scanning density:
L See feature #22 on page 40 for details.
“AUTO CALL. LIST”
L See feature #26 on page 40 for details.
Horizontal: 8 pels/mm
–
Vertical: 3.85 lines/mm (standard resolution)
7.7 lines/mm (fine/photo resolution)
15.4 lines/mm (super fine resolution)
{PRINT REPORT} {SET}
■ Photo resolution:
64 levels
■ Scanner type:
Contact Image Sensor
■ Printer type:
Thermal Transfer on plain paper
■ Data compression system:
Modified Huffman (MH), Modified READ (MR), Modified
Modified READ (MMR)
{MENU} {<}{>}
{PRINT REPORT}
{STOP}
■ Modem speed:
KX-FP205: 9,600 / 7,200 / 4,800 / 2,400 bps; Automatic
Fallback
KX-FP215: 14,400 / 12,000 / 9,600 / 7,200 / 4,800 /
2,400 bps; Automatic Fallback
1
2
Press {<} or {>} repeatedly to display the desired
item.
3
{SET}
■ Operating environment:
5 °C – 35 °C, 20 % – 80 % RH (Relative Humidity)
■ Dimensions:
Approx. height 106 mm × width 356 mm × depth 200 mm
■ Mass (Weight):
Approx. 2.7 kg
L If you select to print out a list or a report, printing
will start.
To stop printing, press {STOP}.
L If you select “AUTO JOURNAL” or “AUTO CALL.
LIST”, press {0} or {1} to select the desired
setting, then press {SET}.
{0} “OFF”
{1} “ON”
■ Power consumption:
Standby: Approx. 1.5 W
Transmission: Approx. 15 W
Reception: Approx. 40 W (When receiving a 20 % black
document)
4
{MENU}
Copy: Approx. 40 W (When copying a 20 % black
document)
Maximum: Approx. 135 W (When copying a 100 % black
document)
■ Power supply:
220 – 240 V AC, 50/60 Hz
*3
■ Fax memory capacity :
Transmission: Approx. 25 pages
Reception: Approx. 28 pages
(Based on the ITU-T No. 1 Test Chart in standard
resolution, without using the Error Correction Mode.)
56
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11. General Information
*4
■ Voice memory capacity (KX-FP215 only):
–
–
Paper which has dust, lint or oil stains
Approx. 18 minutes of recording time including greeting
messages
Paper that will melt, vaporize, discolour, scorch or
emit dangerous fumes near 200 °C, such as
vellum paper. These materials may transfer onto
the fusing roller and cause damage.
Moist paper
*1 Transmission speed depends on the contents of the
pages, resolution, telephone line conditions and
capability of the other party’s machine.
*2 Transmission speed is based on the ITU-T No. 1 Test
Chart with original mode. If the capability of the other
party’s machine is inferior to your unit, the
transmission time may be longer.
*3 If an error occurs during fax reception, such as a
paper jam or if the recording paper runs out, the fax
and subsequent faxes will be retained in memory.
*4 Recording time may be reduced by the calling party’s
background noise.
–
L Some paper only accepts print on one side. Try using
the other side of the paper if you are not happy with
the print quality or if misfeeding occurs.
L For proper paper feeding and best print quality, we
recommend using long-grained paper.
L Do not use paper of different types or thickness at the
same time. This may cause paper jams.
L Avoid double-sided printing.
L Do not use paper printed from this unit for double-
sided printing with other copiers or printers. This may
cause paper jams.
L To avoid curling, do not open paper packs until you
are ready to use the paper. Store unused paper in
the original packaging, in a cool and dry location.
Note:
L The accuracy of the clock is approximately 60
seconds a month.
ITU-T No. 1 Test Chart
Note:
L Design and specifications are subject to change
without notice.
L The pictures and illustrations in these instructions
may vary slightly from the actual product.
Recording paper specifications
Recording paper size:
A4: 210 mm × 297 mm
Recording paper weight:
2
2
64 g/m to 80 g/m
Note for recording paper:
L Do not use the following types of paper:
–
Paper with cotton and/or fibre content that is over
20 %, such as letterhead paper or paper used for
resumes
–
Extremely smooth or shiny paper, or paper that is
highly textured
–
–
Coated, damaged or wrinkled paper
Paper with foreign objects attached, such as tabs
or staples
57
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12. Index
12. Index
Display
12.1 Index
#
#01 Date and time: 15
Contrast (Feature #39): 41
Error messages: 45
#02 Your logo: 16
#03 Your fax number: 17
#04 Sending report: 22
#06 FAX ring count: 38
#06 TAM ring count: 38
#10 Caller’s recording time: 38
#11 Remote operation ID: 39
#17 Ringer tone: 39
#23 Overseas mode: 40
#25 Delayed send: 40
#26 Automatic Caller ID list: 40
#31 Distinctive Ring: 31, 40
#34 Quick scan: 22, 32
#36 Receiving reduction: 41
#39 LCD display contrast: 41
#41 Fax activation code: 41
#44 Memory reception alert: 42
#46 Friendly reception: 42
#47 Voice guidance: 42
#49 Auto disconnection: 42
#54 Greeting time: 42
TAM/FAX: 34
Jams
Document: 53
Recording paper: 52
#58 Scan contrast: 42
#68 ECM selection: 42
#72 Recall time: 43
#74 Location: 43
#76 Connecting tone: 43
#77 Auto answer: 43
#80 Set default: 43
Phonebook
A Accessories: 8
Paper support: 12
Making a phone call: 18
Sending faxes: 23
Storing: 18
Paper tray: 12
Advanced features: 40
AUTO CALL. LIST: 56
PRINTER TEST: 56
Programming: 37
AUTO JOURNAL: 56
B Basic features: 38
Broadcast transmission: 24
Button description: 9
Receiving faxes
C Caller ID
Automatically: 26
Calling back: 20
Manually: 26
Storing: 21
Recording
Greeting message: 34
Memo message: 35
Character table: 16
Cleaning: 54
Recording paper: 13, 57
Recording time
Connecting tone (Feature #76): 43
Connections: 14
Incoming message (Feature #10): 38
TAM/FAX greeting (Feature #54): 42
Redialling: 22, 23
Copy: 32
Collation: 32
Enlarge/Reduce: 32
58
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12. Index
Remote operation: 36
Reports
Auto call.: 56
Auto journal: 56
Broadcast sending: 24
Caller ID: 56
Journal: 22, 56
Phonebook: 56
Power down: 51
Printer test: 56
Sending: 22
Setup: 56
Reset (Feature #80): 43
Resolution: 22, 32
Ring count
S
Sending faxes
Broadcast: 24
From memory: 22
Manually: 22
One touch: 23
Phonebook: 23
SETUP LIST: 56
Storing
Broadcast: 24
One touch: 18
Phonebook: 18
T
V
TEL mode: 25, 26
Toll saver: 27
Voice guidance (Feature #47): 42
Voice time/day stamp: 35
Volume: 15
59
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Note for Australian users:
r
Panasonic Australia operates a toll free Customer Care Centre. Please visit the website for assistance at
.
Note for New Zealand users:
r
Panasonic New Zealand operates a Customer Support Centre. Please call (09) 2720178 for assistance.
N52
Sales Department:
Panasonic Australia Pty. Limited
Austlink Corporate Park, 1 Garigal Road, Belrose, NSW 2085, Australia
Panasonic New Zealand Limited
350 Te lrirangi Drive, East Tamaki, Private Bag 14911, Panmure, Auckland, New Zealand
Manufacturer:
Panasonic Communications (Malaysia) Sdn. Bhd.
PLO No.1, Kawasan Perindustrian Senai, KB No. 104, 81400 Senai, Negeri Johor Darul Ta’zim, Malaysia
Global web site:
PFQX2516ZA CM0706CK0
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