Advanced User’s Guide
MFC-J4510DW
Version 0
USA/CAN
Table of Contents
Memory Storage ....................................................................................................1
Volume Settings.....................................................................................................1
Ring Volume....................................................................................................1
Beeper Volume................................................................................................2
Speaker Volume..............................................................................................2
Sleep Mode ...........................................................................................................3
Touchscreen LCD..................................................................................................4
Setting the backlight brightness.......................................................................4
Setting the Dim Timer for the backlight ...........................................................4
Dial Prefix ..............................................................................................................5
Secure Function Lock 2.0......................................................................................6
Setting up restricted users...............................................................................7
Changing to Public mode ................................................................................9
Restricting dialing ..................................................................................................9
Dial pad restriction...........................................................................................9
Address Book restriction................................................................................10
Shortcut restriction.........................................................................................10
LDAP Server restriction.................................................................................10
ii
Additional sending options...................................................................................11
Stop faxing.....................................................................................................11
Contrast.........................................................................................................12
Changing fax resolution.................................................................................12
Saving fax options as a Shortcut...................................................................14
Additional sending operations..............................................................................15
Sending a fax manually .................................................................................15
Dual Access (Black & White only) .................................................................15
Broadcasting (Black & White only) ................................................................16
Real Time Transmission................................................................................17
Polling overview...................................................................................................20
Memory Receive (Black & White only) ................................................................21
Fax Forwarding..............................................................................................21
Fax Storage...................................................................................................22
Printing a fax from the memory .....................................................................23
Remote Retrieval.................................................................................................26
Remote Fax commands ................................................................................27
Additional receiving operations............................................................................29
Fax recovery printing.....................................................................................30
Polling overview...................................................................................................31
Polling receive ...............................................................................................31
iii
Voice operations..................................................................................................33
Tone or Pulse (Canada only).........................................................................33
Fax/Tel mode.................................................................................................33
Caller ID.........................................................................................................33
Special line considerations............................................................................34
Additional dialing operations................................................................................36
Outgoing Call.................................................................................................36
Caller ID history .............................................................................................36
Additional ways to store numbers........................................................................38
Fax reports...........................................................................................................41
Transmission Verification Report...................................................................41
Fax Journal (activity report)...........................................................................41
Reports ................................................................................................................42
How to print a report......................................................................................42
Copy options........................................................................................................43
Stop copying..................................................................................................43
Changing copy quality ...................................................................................43
2 in 1 ID Copy (Page Layout) ........................................................................46
Sorting copies using the ADF ........................................................................47
Adjusting Density...........................................................................................47
Ink Save Mode...............................................................................................48
Thin Paper Copy............................................................................................48
Book Copy.....................................................................................................49
Watermark Copy............................................................................................49
Remove Background Color ...........................................................................50
2-sided copying .............................................................................................51
Saving copy options as a Shortcut ................................................................52
Ledger Copy Shortcuts........................................................................................53
Ledger Copy Shortcut....................................................................................53
iv
8
PhotoCapture Center™: Printing photos from a memory card or
PhotoCapture Center™ operations .....................................................................55
Printing Photos ..............................................................................................57
Enhance Photos ............................................................................................57
Slide Show.....................................................................................................59
DPOF printing................................................................................................60
PhotoCapture Center™ print settings..................................................................61
Print Quality...................................................................................................61
Cropping........................................................................................................65
Auto Crop ......................................................................................................67
Saving scan options as a Shortcut ................................................................70
PictBridge requirements ................................................................................71
Setting your digital camera............................................................................71
Printing Images..............................................................................................72
DPOF printing................................................................................................73
Printing Images..............................................................................................74
Cleaning and checking the machine....................................................................75
Cleaning the paper feed rollers .....................................................................77
Cleaning the paper pick-up rollers.................................................................78
Packing and shipping the machine......................................................................79
v
General setup
1
1
1
Memory Storage
1
Volume Settings
1
Your menu settings are stored permanently,
and, in the event of a power failure, will not be
lost. Temporary settings (for example,
Overseas Mode) will be lost. If you have
chosen Set New Defaultfor your Fax,
Scanand Photopreferred settings, those
settings will not be lost. Also, during a power
failure, the machine will retain the date and
time and programmed fax timer jobs (for
example, Delayed Fax) for approximately
24 hours.
Ring Volume
1
You can choose a range of ring volume
levels, from Highto Off. The machine will
keep your new default setting until you
change it.
Setting the Ring Volume from the
menu
1
a Press
.
b Press All Settings.
c Swipe up or down, or press a or b to
display General Setup.
d Press General Setup.
e Swipe up or down, or press a or b to
display Volume.
f Press Volume.
g Press Ring.
h Press Low, Med, Highor Off.
i Press
.
1
Chapter 1
Beeper Volume
1
Speaker Volume
1
When the beeper is on, the machine will
make a sound when you press the
You can choose a range of speaker volume
levels, from Highto Off.
Touchscreen or Touchpanel, make a
mistake, or after you send or receive a fax.
a Press
.
You can choose a range of sound volume
levels, from Highto Off.
b Press All Settings.
c Swipe up or down, or press a or b to
display General Setup.
a Press
.
b Press All Settings.
d Press General Setup.
c Swipe up or down, or press a or b to
display General Setup.
e Swipe up or down, or press a or b to
display Volume.
d Press General Setup.
f Press Volume.
e Swipe up or down, or press a or b to
display Volume.
g Press Speaker.
h Press Low, Med, Highor Off.
f Press Volume.
i Press
.
g Press Beep.
You can also adjust the speaker volume by
pressing Hook.
h Press Low, Med, Highor Off.
i Press
.
a Do one of the following:
When Fax Preview is set to off, press
Fax.
When Fax Preview is set to on, press
Faxand Sending Faxes.
b Press Hook.
c Press
.
d Press
or
on the
Touchscreen.
Each press changes the volume to the
next setting.
e Press Hook.
2
General setup
Automatic Daylight
Saving Time
Sleep Mode
1
1
1
You can choose how long the machine must
be idle (up to 60 minutes) before it goes into
Sleep Mode. The timer will restart if any
operation is carried out on the machine.
You can set the machine to change
automatically for daylight saving time. It will
reset itself forward one hour in the Spring and
backward one hour in the Fall. Make sure you
have set the correct date and time in the
Date & Timesetting.
a Press
.
b Press All Settings.
The factory setting is Off, so you will have to
turn on Automatic Daylight Saving Time as
follows.
c Swipe up or down, or press a or b to
display General Setup.
d Press General Setup.
a Press
b Press
.
e Swipe up or down, or press a or b to
display Sleep Mode.
.
f Press Sleep Mode.
c Swipe up or down, or press a or b to
display Auto Daylight.
g Swipe up or down, or press a or b to
display 1Min, 2Mins, 3Mins, 5Mins,
10Mins, 30Minsor 60Minsto choose
the length of time the machine must be
idle before entering Sleep Mode. Press
the option you want to set.
d Press Auto Daylight.
e Press On(or Off).
f Press
.
h Press
.
3
Chapter 1
Setting the Dim Timer for the
backlight
Touchscreen LCD
1
1
Setting the backlight
brightness
You can set how long the LCD backlight stays
on after the last finger press.
1
You can adjust the brightness of the
Touchscreen LCD backlight. If you are having
difficulty reading the LCD, try changing the
brightness setting.
a Press
.
b Press All Settings.
c Swipe up or down, or press a or b to
display General Setup.
a Press
.
d Press General Setup.
b Press All Settings.
e Swipe up or down, or press a or b to
display LCD Settings.
c Swipe up or down, or press a or b to
display General Setup.
f Press LCD Settings.
g Press Dim Timer.
d Press General Setup.
e Swipe up or down, or press a or b to
display LCD Settings.
h Press 10Secs, 20Secs, 30Secsor
Off.
f Press LCD Settings.
g Press Backlight.
i Press
.
h Press Light, Medor Dark.
i Press
.
4
General setup
Dial Prefix
1
1
The Dial Prefix setting will automatically dial a
predefined number before every fax number
you dial. For example, if your telephone
system requires a 9 to dial an outside
number, use this setting to automatically
dial 9 for every fax you send.
Setting up or changing the
prefix number
1
a Press
.
b Press All Settings.
c Swipe up or down, or press a or b to
display Initial Setup.
d Press Initial Setup.
e Swipe up or down, or press a or b to
display Dial Prefix.
f Press Dial Prefix.
g Press On(or Off).
h Press Dial Prefix.
i Enter the prefix number (up to 5 digits)
using the keyboard on the Touchscreen.
j Press OK.
NOTE
• If your telephone system requires a timed
break recall (hookflash), press ! on the
Touchscreen.
• You cannot use ! with any other numbers
or characters.
• (Canada only) If the pulse dialing mode is
on, # and l are not available to use.
k Press
.
5
Security features
2
2
Before you begin to use
Secure Function Lock 2.0
Secure Function Lock
2.0
2
2
You can configure Secure Function Lock 2.0
settings using a Web browser. Before
configuration, the following preparations are
needed.
Secure Function Lock lets you restrict public
access to certain machine functions:
Fax Tx (Fax Transmit)
Fax Rx (Fax Receive)
Copy
a Start your Web browser.
b Type “vmachine’s IP address/” into
your browser’s address bar (where
“machine’s IP address” is the Brother
machine’s IP address).
Scan
PCC (PhotoCapture Center™)
PC Print
For example:
Color Print
x192.168.1.2/
Page Limit
Web Upload
NOTE
You can find the machine's IP address in
the Network Configuration List.
(See Network User’s Guide: Printing the
Network Configuration Report.)
Web Download
This feature also prevents users from
changing the default settings of the machine
by limiting access to the menu settings.
Before using the security features, you must
first enter an administrator password.
c Enter a password in the Login box.
(This is a password to log into the
machine's Web page, not the
Access to restricted operations can be
enabled by creating a restricted user.
Restricted users must enter a password to
use the machine.
administrator password for Secure
Function Lock.) Click
.
Make a careful note of your password. If you
forget it, please call Brother Customer
Service.
NOTE
• Only administrators can set limitations
and make changes for each user.
• If Fax Tx is disabled, you cannot use any
functions in the Fax menu.
• Polled Transmit and Polling Receive are
enabled only when both Fax Tx and Fax
Rx are enabled.
6
Security features
d Re-enter the password in the
Retype Password box.
NOTE
If you are using a Web browser to
configure the machine's settings for the
first time, set a password.
e Click Submit.
Changing the administrator password
a Click Administrator.
2
2
1
2
3
4
Click
Please configure the password.
Enter a password you want to use
(up to 32 characters).
b Click Secure Function Lock.
c Enter a four-digit number for the new
password in the New Password box.
Re-enter the password in the
Confirm New Password box.
d Re-enter the new password in the
Retype Password box.
Click Submit.
e Click Submit.
Setting and changing the
Administrator Password
2
Setting up restricted users
2
You can configure these settings using a
Web browser. To set up the Web page, see
instructions below.
You can set up users with restrictions and a
password. You can set up to 10 restricted
users.
You can configure these settings using a
Web browser.
To set up the Web page, see Before you
on page 6. Then follow the instructions
below.
Setting the administrator password
2
The password you set in these steps is for the
administrator. This password is used to set
up users and to turn Secure Function Lock on
or off. (See Setting up restricted users
a Click Administrator.
b Click Secure Function Lock.
a Click Administrator.
c Enter an alphanumeric Group name or
User name (up to 15 characters) in the
ID Number/Name box and then enter a
four-digit password in the PIN box.
b Click Secure Function Lock.
c Enter a four-digit number for the
password in the New Password box.
7
Chapter 2
d Uncheck the functions that you want to
restrict in the Print Activities boxes and
the Others boxes. If you want to
configure the maximum page count,
check the On box in Page Limit, and
then enter the number in the Max. box.
Then click Submit.
h Enter your four-digit administrator
password using the keyboard on the
Touchscreen.
Press OK.
NOTE
The Secure Function Lock icon is
prominently displayed in Home screen.
NOTE
• You cannot use the same password as
another user’s password.
• You can set up one Public user. Public
users do not need to enter a password.
For more information, see Network User’s
Guide.
Turning Secure Function
Lock on/off
2
Turning Secure Function Lock off
2
NOTE
a Press
or
Public
Make a careful note of the administrator
password. If you enter the wrong
password, the Touchscreen will show
Wrong Password. Enter the correct
password. If you forget it, please call
Brother Customer Service.
(where xxxxx is
XXXXX
the user’s name).
b Press Lock OniOff.
c Enter your four-digit administrator
password using the keyboard on the
Touchscreen.
Turning Secure Function Lock on
2
Press OK.
a Press
.
b Press All Settings.
c Swipe up or down, or press a or b to
display General Setup.
d Press General Setup.
e Swipe up or down, or press a or b to
display Function Lock.
f Press Function Lock.
g Press Lock OffiOn.
8
Security features
Switching users
2
Restricting dialing
2
This setting allows a restricted user to log on
to the machine when Secure Function Lock is
turned on.
This feature is to prevent users from sending
a fax or call to a wrong number by mistake.
You can set the machine to restrict dialing
when you use the dial pad, Address Book,
Shortcut and LDAP search.
2
a On the Touchscreen, press
If you choose Off, the machine does not
restrict the dialing method.
or
Public
(where xxxxx is
XXXXX
the user’s name).
If you choose Enter # Twice, the machine
will prompt you to re-enter the number, and
then if you re-enter the same number
correctly, the machine will start dialing. If you
re-enter the wrong number, the Touchscreen
will show an error message.
b Press Change User.
c Swipe up or down, or press a or b to
display your user name.
If you choose On, the machine will restrict all
fax sending and outbound calls for that
dialing method.
d Press your user name.
e Enter your four-digit user password
using the keyboard on the Touchscreen.
Press OK.
Dial pad restriction
2
a Press
.
Changing to Public mode
2
b Press All Settings.
a Press
(where
XXXXX
c Swipe up or down, or press a or b to
display Fax.
xxxxx is the user’s name).
b Press Go to Public.
d Press Fax.
e Swipe up or down, or press a or b to
display Dial Restriction.
f Press Dial Restriction.
g Press Dial Pad.
h Press Enter # Twice, Onor Off.
i Press
.
9
Chapter 2
Address Book restriction
2
LDAP Server restriction
2
a Press
.
a Press
.
b Press All Settings.
b Press All Settings.
c Swipe up or down, or press a or b to
display Fax.
c Swipe up or down, or press a or b to
display Fax.
d Press Fax.
d Press Fax.
e Swipe up or down, or press a or b to
display Dial Restriction.
e Swipe up or down, or press a or b to
display Dial Restriction.
f Press Dial Restriction.
g Press Address Book.
f Press Dial Restriction.
g Press LDAP Server.
h Press Enter # Twice, Onor Off.
h Press Enter # Twice, Onor Off.
i Press
.
i Press
.
NOTE
Shortcut restriction
2
The Enter # Twicesetting will not work
if you use an external phone or press
Hookbefore entering the number. You will
not be asked to re-enter the number.
a Press
.
b Press All Settings.
c Swipe up or down, or press a or b to
display Fax.
d Press Fax.
e Swipe up or down, or press a or b to
display Dial Restriction.
f Press Dial Restriction.
g Press Shortcuts.
h Press Enter # Twice, Onor Off.
i Press
.
10
Sending a fax
3
3
Additional sending
options
settings.
3
g Press OKwhen you are finished
changing settings.
Sending faxes using multiple
settings
3
h Enter the fax number.
i Press Fax Start.
3
When you send a fax, you can choose a
combination of settings, such as
Fax Resolution, Contrast,
NOTE
• Most settings are temporary and the
machine returns to its default settings after
you send a fax.
Glass Scan Size, and Real Time TX.
You can also choose: Call History,
Address Book,Broadcasting,Preview,
Color Setting, Delayed Fax,
Batch TX, Polled TX, Polling RX,
Overseas Mode, Set New Default, and
Factory Reset.
• You can save some of the settings you
use most often by setting them as the
default settings. These settings will stay
until you change them again. (See Setting
Some settings are only available when
sending black & white faxes.
• You can also save some of the settings
you use most often by setting them as a
Shortcut. (See Saving fax options as a
a Load your document.
b Do one of the following:
When Fax Preview is set to off, press
Fax.
Stop faxing
3
When Fax Preview is set to on, press
Faxand Sending Faxes.
To stop faxing, press
.
The Touchscreen shows:
c Press Options.
d Swipe up or down, or press a or b to
display the setting you want to change.
When the setting is displayed, press it.
e Press the option you want to set.
11
Chapter 3
Contrast
3
Changing fax resolution
3
If your document is very light or very dark, you
may want to change the contrast. For most
documents, the factory setting Autocan be
used. It automatically chooses the suitable
contrast for your document.
Choose Lightwhen sending a light
document. Choose Darkwhen sending a
dark document.
The quality of a fax can be improved by
changing the fax resolution.
a Load your document.
b Do one of the following:
When Fax Preview is set to off, press
Fax.
When Fax Preview is set to on, press
Faxand Sending Faxes.
a Load your document.
b Do one of the following:
c Press Options.
When Fax Preview is set to off, press
Fax.
d Swipe up or down, or press a or b to
display Fax Resolution.
When Fax Preview is set to on, press
Faxand Sending Faxes.
e Press Fax Resolution.
c Press Options.
f Press Standard, Fine, S.Fineor
Photo.
d Swipe up or down, or press a or b to
display Contrast.
g Press OK.
e Press Contrast.
f Press Auto, Lightor Dark.
g Press OK.
h Enter the fax number.
i Press Fax Start.
h Enter the fax number.
i Press Fax Start.
NOTE
Even if you choose Lightor Dark, the
machine will send the fax using the Auto
setting in any of the following conditions:
• When you send a color fax.
• When you choose Photoas the Fax
Resolution.
12
Sending a fax
Setting your changes as the
new default
NOTE
You can choose four different resolution
3
settings for black & white faxes and two for
color faxes.
You can store the fax options you use
frequently for Fax Resolution,
Contrast, Glass Scan Size, Preview,
Real Time TXand Color Settingby
saving them as the default settings. These
Black & White
Standard
Suitable for most typed
documents.
3
settings will stay until you change them again.
Fine
Good for small print and
transmits a little slower than
Standard resolution.
a Do one of the following:
When Fax Preview is set to off, press
Fax.
S.Fine
Photo
Good for small print or artwork
and transmits slower than Fine
resolution.
When Fax Preview is set to on, press
Faxand Sending Faxes.
Use when the document has
varying shades of gray or is a
photograph. Photo has the
slowest transmission.
b Press Options.
c Swipe up or down, or press a or b to
choose the setting you want to change,
and then press your new option.
Color
Standard
Suitable for most typed
documents.
Repeat this step for each setting you
want to change.
Fine
Use when the document is a
photograph. The transmission
time is slower than Standard
resolution.
d After changing the last setting to your
preferred option, swipe up or down, or
press a or b to display
If you choose S.Fineor Photoand then
send a color fax (choosing Colorin
Color Setting), the machine will send
the fax using the Finesetting.
Set New Default.
e Press Set New Default.
f The Touchscreen asks you to confirm
the change to the new default settings.
Press Yesto confirm.
g Press
.
13
Chapter 3
Restoring fax options to the
factory settings
Saving fax options as a
Shortcut
3
3
You can restore all the fax options you have
changed back to the factory settings. These
You can store all the new fax options you use
frequently by saving them as a Shortcut.
settings will stay until you change them again.
a Do one of the following:
a Do one of the following:
When Fax Preview is set to off, press
Fax.
When Fax Preview is set to off, press
Fax.
When Fax Preview is set to on, press
Faxand Sending Faxes.
When Fax Preview is set to on, press
Faxand Sending Faxes.
b Enter the fax number.
c Press Options.
b Press Options.
c Swipe up or down, or press a or b to
display Factory Reset.
d Swipe up or down, or press a or b to
display Fax Resolution, Contrast,
Preview, Color Setting,
d Press Factory Reset.
Real Time TX, Overseas Modeor
Glass Scan Size, and then press the
setting you want to change. Then press
the new option you want to set.
e The Touchscreen asks you to confirm to
change back to the factory settings.
Press Yesto confirm.
Repeat this step for each setting you
want to change.
f Press
.
e When you are finished choosing new
options, press OK.
f Press Save as Shortcut.
g Confirm the displayed list of options you
have chosen for the Shortcut, and then
press OK.
h Enter a name for the Shortcut using the
keyboard on the Touchscreen. (To help
you enter letters, see Basic User’s
Guide: Entering Text.)
Press OK.
i Press OKto save your Shortcut.
14
Sending a fax
Sending a fax at the end of a
conversation
Additional sending
operations
3
3
At the end of a conversation, you can send a
fax to the other party before you both hang
up.
Sending a fax manually
3
Manual transmission lets you hear the
dialing, ringing and fax-receiving tones while
sending a fax.
a Ask the other party to wait for fax tones
(beeps) and then to press the Start or
Send key before hanging up.
3
NOTE
b Load your document.
c Press Fax Start.
To send a multi-page fax, use the ADF.
a Load your document.
b Do one of the following:
If you are using the scanner glass,
press Sendto send the fax.
When Fax Preview is set to off, press
Fax.
d Replace the handset of the external
phone.
When Fax Preview is set to on, press
Faxand Sending Faxes.
Dual Access
(Black & White only)
3
c To listen for a dial tone, press Hook.
d Dial the fax number.
You can dial a number and start scanning the
fax into memory—even when the machine is
sending from memory, receiving faxes or
printing PC data. The Touchscreen shows
the new job number.
e When you hear the fax tones, press
Fax Start.
If you are using the scanner glass, press
Sendon the Touchscreen to send the
fax.
The number of pages you can scan into the
memory will vary depending on the data that
is printed on them.
NOTE
If the Out of Memorymessage
appears, press
to cancel or Send Now
to send the pages scanned so far.
15
Chapter 3
g You can add numbers to the broadcast
Broadcasting
(Black & White only)
in the following ways:
3
Press Add Numberand enter a
number using the keyboard on the
Touchscreen.
Broadcasting is when the same fax message
is automatically sent to more than one fax
number. You can include Groups, Address
Book numbers, and up to 50 manually dialed
numbers in the same broadcast.
Press OK.
NOTE
If you downloaded Internet Fax:
After the broadcast is finished, a Broadcast
Report will be printed.
If you want to broadcast using an E-mail
address, press
, enter the E-mail
Before you begin the broadcast
3
address, and press OK. (See Basic User’s
Guide: Entering Text.)
Address Book numbers must be stored in the
machine's memory before they can be used
in a broadcast. (See Basic User’s Guide:
Storing Address Book numbers.)
Press Add from Address book.
Swipe up or down, or press a or b to
display the number you want to add
to the broadcast.
Group numbers must also be stored in the
machine's memory before they can be used
in a broadcast. Group numbers include many
stored Address Book numbers for easier
dialing. (See Setting up Groups for
Press the check boxes of the
numbers you want to add to the
broadcast.
After you have checked all the
numbers you want, press OK.
How to broadcast a fax
a Load your document.
b Do one of the following:
3
Press
Search in Address book.
Enter the first letter of the name and
press OK.
Press the name, and then press the
number you want to add to the
broadcast.
When Fax Preview is set to off, press
Fax.
When Fax Preview is set to on, press
Faxand Sending Faxes.
h After you have entered all the fax
press OK.
c Press Options.
d Swipe up or down, or press a or b to
display Broadcasting.
e Press Broadcasting.
f Press Add Number.
16
Sending a fax
i Press Fax Start.
Canceling a Broadcast in progress
3
NOTE
a Press
.
Broadcastingis not available when you
select Colorin Color Setting.
b Do one of the following:
To cancel the entire broadcast, press
Faxing from the ADF
The machine starts scanning and
To cancel the current job, press the
number being dialed on the
3
sending the document.
Faxing from the scanner glass
When the Touchscreen asks you
Next page?, do one of the following:
To exit without canceling, press
.
c When the Touchscreen asks if you want
to cancel the entire broadcast, do one of
the following:
To send a single page, press No.
The machine starts sending the
document.
Press Yesto confirm.
To send more than one page, press
Yesand place the next page on the
scanner glass.
To exit without canceling, press No.
d Do one of the following:
Press OK.
To cancel the current job, press Yes.
The machine starts scanning the
page. (Repeat this step for each
additional page.)
To exit without canceling, press No.
Real Time Transmission
3
NOTE
When you are sending a fax, the machine will
scan the document into the memory before
sending it. Then, as soon as the telephone
line is free, the machine will start dialing and
sending.
• If you did not use up any of the numbers
for Groups, you can broadcast faxes to as
many as 250 different numbers.
• The machine’s available memory will vary
depending on the types of jobs in the
memory and the numbers used for
broadcasting. If you broadcast to the
maximum number available, you will not
be able to use dual access and delayed
fax.
Sometimes, you may want to send an
important document immediately, without
waiting for memory transmission. You can do
this by turning on Real Time TX.
a Load your document.
b Do one of the following:
• If the Out of Memorymessage
appears, press
to cancel or Send Now
to send the pages scanned so far.
When Fax Preview is set to off, press
Fax.
When Fax Preview is set to on, press
Faxand Sending Faxes.
c Press Options.
d Swipe up or down, or press a or b to
display Real Time TX.
17
Chapter 3
e Press Real Time TX.
f Press On(or Off).
g Press OK.
i Press Fax Start.
Delayed Faxing
(Black & White only)
3
h Enter the fax number.
i Press Fax Start.
You can store up to 50 faxes in the memory
to be sent within 24 hours. These faxes will
NOTE
a Load your document.
• If you are sending a color fax or if the
memory is full and you are sending a black
& white fax from the ADF, the machine will
send the document in real time (even if
Real Time TXis set to Off).
b Do one of the following:
When Fax Preview is set to off, press
Fax.
When Fax Preview is set to on, press
Faxand Sending Faxes.
• In Real Time Transmission, the automatic
redial feature does not work when you are
using the scanner glass.
c Press Options.
d Swipe up or down, or press a or b to
display Delayed Fax.
Overseas Mode
3
If you are having difficulty sending a fax
overseas due to possible interference on the
telephone line, we recommend that you turn
on Overseas Mode. After you send a fax
using this feature, the feature will turn itself
off.
e Press Delayed Fax.
f Press Delayed Fax.
g Press On(or Off).
h Press Set Time.
a Load your document.
b Do one of the following:
i Enter the time you want the fax to be
sent (in 24-hour format) using the
keyboard on the Touchscreen.
(For example, enter 19:45 for 7:45 PM.)
Press OK.
When Fax Preview is set to off, press
Fax.
When Fax Preview is set to on, press
Faxand Sending Faxes.
NOTE
• When you set 12h Clockin the
Date & Timesetting, enter the time in
12-hour format.
c Press Options.
d Swipe up or down, or press a or b to
display Overseas Mode.
• The number of pages you can scan into
the memory depends on the amount of
data that is printed on each page.
e Press Overseas Mode.
f Press On(or Off).
g Press OK.
j Press OK.
k Enter the fax number.
l Press Fax Start.
h Enter the fax number.
18
Sending a fax
Checking and canceling
waiting jobs
NOTE
Delayed Faxis not available when you
3
select Colorin Color Setting.
You can check which jobs are still waiting in
the memory to be sent and cancel a job.
(If there are no jobs, the Touchscreen shows
No Jobs Waiting.)
Delayed Batch Transmission
(Black & White only)
3
3
Before sending the delayed faxes, your
machine will help you economize by sorting
all the faxes in the memory by destination and
scheduled time. All delayed faxes that are
scheduled to be sent at the same time to the
same fax number will be sent as one fax to
save transmission time.
a Press
.
b Press All Settings.
c Swipe up or down, or press a or b to
display Fax.
d Press Fax.
a Do one of the following:
e Swipe up or down, or press a or b to
display Remaining Jobs.
When Fax Preview is set to off, press
Fax.
When Fax Preview is set to on, press
Faxand Sending Faxes.
f Press Remaining Jobs.
Any waiting jobs appear on the
Touchscreen.
b Press Options.
g Swipe up or down, or press a or b to
scroll through the jobs and press the job
you want to cancel.
c Swipe up or down, or press a or b to
display Batch TX.
Press Cancel.
d Press Batch TX.
e Press On(or Off).
h Do one of the following:
To cancel, press Yes.
f Press
.
If you want to cancel another job, go
To exit without canceling, press No.
i When you are finished, press
.
19
Chapter 3
h If you are using the scanner glass, the
Touchscreen will prompt you to choose
one of the following options:
Polling overview
3
Polling lets you set up your machine so other
people can receive faxes from you, but they
pay for the call. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature
needs to be set up on both machines for this
Press Yesto scan another page.
Press Noto store the document in
the memory. Other fax machines can
now call your machine and retrieve
the document.
to work. Not all fax machines support polling.
i Place the next page on the scanner
The document will be stored in the
memory and wait to be polled.
Polled Transmit
(Black & White only)
3
Polled transmit lets you set up your machine
to wait with a document so another fax
machine can call and retrieve it.
The document will be stored and can be
retrieved by any other fax machine until you
delete it from the memory. (See Checking
Setup for polled transmit
a Load your document.
b Do one of the following:
3
When Fax Preview is set to off, press
Fax.
When Fax Preview is set to on, press
Faxand Sending Faxes.
c Press Options.
d Swipe up or down, or press a or b to
display Polled TX.
e Press Polled TX.
f Press On(or Off).
g Press Fax Start.
20
Receiving a fax
4
4
i Swipe up or down, or press a or b to
display Fax Forward.
Memory Receive
(Black & White only)
4
j Press Fax Forward.
You can only use one Memory Receive
operation at a time:
k Enter the forwarding number (up to
20 digits) using the keyboard on the
Touchscreen.
Fax Forwarding
Paging
Press OK.
4
Fax Storage
PC-Fax Receive
Off
l If Fax Preview is set to Off, press
Backup Print: Onor
Backup Print: Off.
IMPORTANT
You can change your selection at any time. If
received faxes are still in the machine’s
memory when you change the Memory
Receive operation, a message will appear on
the Touchscreen. (See Changing Memory
• If you choose Backup Print: On, the
machine will also print the fax at your
machine so you will have a copy. This is a
safety feature in case there is a power
failure before the fax is forwarded or a
problem at the receiving machine.
• When you receive a color fax, your
machine prints the color fax but does not
forward the fax to the fax forwarding
number you programmed.
Fax Forwarding
4
When you choose Fax Forward, your
machine stores the received fax in the
memory. The machine will then dial the fax
number you have programmed and forward
the fax message.
m Press
.
Paging
4
a Press
.
When you choose Paging, your machine
dials the cell phone or pager number you
have programmed. This activates your cell
phone or pager so you will know that you
have a fax message in the memory.
b Press All Settings.
c Swipe up or down, or press a or b to
display Fax.
d Press Fax.
If you have set Paging, a backup copy of the
received fax will automatically be printed at
the machine.
e Swipe up or down, or press a or b to
display Setup Receive.
a Press
.
f Press Setup Receive.
g Swipe up or down, or press a or b to
display Memory Receive.
b Press All Settings.
c Swipe up or down, or press a or b to
display Fax.
h Press Memory Receive.
21
Chapter 4
d Press Fax.
NOTE
You cannot change a pager number or
PIN remotely.
e Swipe up or down, or press a or b to
display Setup Receive.
f Press Setup Receive.
Fax Storage
4
g Swipe up or down, or press a or b to
display Memory Receive.
If you choose Fax Storage, your machine
stores received faxes in the memory. You will
be able to retrieve fax messages from
another location using the remote retrieval
commands.
h Press Memory Receive.
i Swipe up or down, or press a or b to
display Paging.
If you have turned on Fax Storage, a backup
copy will automatically be printed at the
machine.
j Press Paging.
k Enter your cell phone or pager number
followed by # # (up to 20 digits).
Press OK.
a Press
.
Do not include the area code if it is the
same as that of your machine.
For example, press:
b Press All Settings.
c Swipe up or down, or press a or b to
display Fax.
1 8 0 0 5 5 5 1 2 3 4 # #.
l Do one of the following:
d Press Fax.
If you are programming your cell
phone number and do not need to
enter a PIN, press OK.
e Swipe up or down, or press a or b to
display Setup Receive.
If your pager needs a PIN, enter the
PIN, press #, press Pause, and then
enter your fax number followed by
# #.
f Press Setup Receive.
g Swipe up or down, or press a or b to
display Memory Receive.
Press OK.
h Press Memory Receive.
For example, press:
i Swipe up or down, or press a or b to
display Fax Storage.
1 2 3 4 5 # Pause1 8 0 0 5 5 5 6 7 8
9 # #
j Press Fax Storage.
If you do not need a PIN, press:
Pause, and then enter your fax
number followed by # #. Press OK.
k Press
.
For example, press:
NOTE
Pause1 8 0 0 5 5 5 6 7 8 9 # #
Color faxes cannot be stored in the
memory. When you receive a color fax,
your machine prints it.
m Press
.
22
Receiving a fax
Printing a fax from the
memory
PC-Fax Receive
(Windows only)
®
4
4
If you have chosen Paging or Fax Storage,
you can still print a fax from the memory when
you are at your machine. (See Memory
If you turn on the PC-Fax Receive feature,
your machine will store received faxes in the
memory and send them to your PC
automatically. You can then use your PC to
view and store these faxes.
a Press
.
Even if you have turned off your PC (at night
or on the weekend, for example), your
machine will receive and store your faxes in
its memory.
4
b Press All Settings.
c Swipe up or down, or press a or b to
display Fax.
When you start your PC and the PC-FAX
Receiving software runs, your machine
transfers your faxes to your PC automatically.
d Press Fax.
To transfer the received faxes to your PC you
must have the PC-FAX Receiving software
running on your PC. (See Software User’s
Guide: PC-FAX receiving.)
e Swipe up or down, or press a or b to
display Print Fax.
f Press Print Fax.
g Press OK.
If you choose Backup Print: On, the
machine will also print the fax.
h Press
.
a Press
.
NOTE
b Press All Settings.
When you print a fax from the memory, the
fax data will be erased.
c Swipe up or down, or press a or b to
display Fax.
d Press Fax.
e Swipe up or down, or press a or b to
display Setup Receive.
f Press Setup Receive.
g Swipe up or down, or press a or b to
display Memory Receive.
h Press Memory Receive.
i Swipe up or down, or press a or b to
display PC Fax Receive.
j Press PC Fax Receive.
23
Chapter 4
k The Touchscreen shows the message
Run PC-Fax on your computer.
Press OK.
Turning off Memory Receive
operations
4
l Press <USB>or the name of the PC you
want to receive faxes if you are on a
network.
a Press
.
b Press All Settings.
Press OK.
c Swipe up or down, or press a or b to
display Fax.
m If Fax Preview is set to Off, press
Backup Print: Onor
Backup Print: Off.
d Press Fax.
n Press
.
e Swipe up or down, or press a or b to
display Setup Receive.
NOTE
• PC-Fax Receive is not supported by the
Mac OS.
f Press Setup Receive.
g Swipe up or down, or press a or b to
display Memory Receive.
• Before you can set up PC-Fax Receive,
you must install the MFL-Pro Suite
software on your PC. Make sure your PC
is connected and turned on.
h Press Memory Receive.
i Press Off.
(See Software User’s Guide: PC-FAX
receiving.)
j Press
.
• If you get an error message and the
machine cannot print the faxes in the
memory, you can use this setting to
transfer your faxes to your PC. (See Basic
User’s Guide: Transferring your faxes or
Fax Journal report.)
NOTE
The Touchscreen will show you more
options if there are received faxes still in
the machine’s memory. (See Changing
• When you receive a color fax, your
machine prints the color fax at your
machine but does not send the fax to your
PC.
Changing the destination PC
4
To change the destination PC, see PC-Fax
24
Receiving a fax
If unprinted faxes are in the memory
4
Changing Memory Receive
operations
Print all faxes?
4
• If you press Yes, faxes in the memory
will be printed before the setting
changes. If a backup copy has already
been printed, it will not be printed
again.
If received faxes are in your machine’s
memory when you change the Memory
Receive operations, the Touchscreen will ask
you one of the following questions:
• If you press No, faxes in the memory
will not be printed and the setting will
be unchanged.
If all the received faxes have already
been printed
4
4
Erase all faxes?
If received faxes are left in the machine's
memory when you change to
PC Fax Receivefrom another option
[Fax Forward, Pagingor Fax Storage],
press <USB>or the name of the PC if you are
on a network.
• If you press Yes, faxes in the memory
will be erased before the setting
changes.
• If you press No, faxes in the memory
will not be erased and the setting will
be unchanged.
Press OK.
The Touchscreen will ask you the following
question:
Send Fax to PC?
• If you press Yes, faxes in the memory
will be sent to your PC before the
setting changes. You will be asked if
you want to turn on Backup Print. (For
details, see PC-Fax Receive
• If you press No, faxes in the memory
will not be erased or transferred to your
PC and the setting will be unchanged.
25
Chapter 4
Remote Retrieval
4
NOTE
You can change your code at any time by
entering a new one. If you want to make
You can call your machine from any
touch-tone telephone or fax machine and
then use the remote access code and remote
commands to retrieve fax messages.
your code inactive, press and hold
and press OK.
in
Setting a Remote Access
Code
Using your Remote Access
Code
4
4
The Remote Access Code lets you access
the remote retrieval features when you are
away from your machine. Before you can use
the remote access and retrieval features, you
have to set up your own code. The factory
default code is the inactive code (--- ).
a Dial your fax number from a touch-tone
telephone or another fax machine.
b When your machine answers, enter
your remote access code (3 digits
followed by ) at once.
a Press
.
c The machine signals if it has received
messages:
b Press All Settings.
1 long beep — Fax messages
No beeps — No messages
c Swipe up or down, or press a or b to
display Fax.
d When the machine gives two short
beeps, enter a command.
d Press Fax.
The machine will hang up if you wait
longer than 30 seconds to enter a
command.
e Swipe up or down, or press a or b to
display Remote Access.
The machine will beep three times if you
enter an invalid command.
f Press Remote Access.
g Enter a three-digit code using numbers
0to 9, l, or #using the keyboard on the
Touchscreen.
e Press 9 0 to stop Remote Access when
you have finished.
Press OK.
(The preset ‘l’ cannot be changed.)
f Hang up.
NOTE
NOTE
If your machine is set to Manualmode
and you want to use the remote retrieval
features, wait for about 100 seconds after
it starts ringing, and then enter the remote
access code within 30 seconds.
Do not use the same code as your Fax
Receive Code (l 5 1) or Telephone
Answer Code (# 5 1). (See Basic User’s
Guide: Using external and extension
telephones.)
h Press
.
26
Receiving a fax
Remote Fax commands
4
Follow the commands below to access features when you are away from the machine. When you
call the machine and enter your remote access code (3 digits followed by ), the system will give
two short beeps and you must enter a remote command.
Remote commands
95 Change the Fax Forwarding,
Operation details
Paging or Fax Storage settings
1 OFF
You can choose Offafter you have retrieved or erased all
4
your messages.
2 Fax Forwarding
3 Paging
One long beep means the change is accepted. If you hear
three short beeps, you cannot make a change because
something has not been set up (for example, a Fax
Forwarding or Paging number has not been registered).
You can register your Fax Forwarding number by entering
on page 28.) Once you have registered the number, Fax
Forwarding will work.
4 Fax Forwarding number
6 Fax Storage
96
Retrieve a fax
2 Retrieve all faxes
Enter the number of a remote fax machine to receive stored
3 Erase faxes from the memory
If you hear one long beep, fax messages have been erased
from the memory.
97
98
Check the receiving status
1 Fax
You can check whether your machine has received any
faxes. If yes, you will hear one long beep. If no, you will hear
three short beeps.
Change the Receive Mode
1 External TAD
2 Fax/Tel
If you hear one long beep, your change has been accepted.
3 Fax Only
90
Exit
Pressing 9 0 allows you to exit remote retrieval. Wait for the
long beep, then replace the handset.
27
Chapter 4
Retrieving fax messages
4
Changing your Fax
Forwarding number
4
You can call your machine from any
touch-tone telephone and have your fax
messages sent to another machine. Before
you use this feature, you have to turn on Fax
Storage or Fax Preview. (See Fax Storage
Preview (Black & White only).)
You can change the default setting of your fax
forwarding number from another touch-tone
telephone or fax machine.
a Dial your fax number.
b When your machine answers, enter
your remote access code (3 digits
followed by ) at once. If you hear one
long beep, you have messages.
a Dial your fax number.
b When your machine answers, enter
your remote access code (3 digits
followed by ) at once. If you hear one
long beep, you have messages.
c When you hear two short beeps,
press 9 5 4.
c When you hear two short beeps,
press 9 6 2.
d Wait for the long beep, enter the new
number (up to 20 digits) of the remote
fax machine you want your fax
messages forwarded to using the dial
pad, then enter # #.
d Wait for a long beep, and then use the
dial pad to enter the number of the
remote fax machine where you want
your fax messages sent, followed by # #
(up to 20 digits).
NOTE
You cannot use l and # as dial numbers.
However, press # if you want to create a
pause.
NOTE
You cannot use l and # as dial numbers.
However, press # if you want to create a
pause.
e Press 9 0 to stop Remote Access when
you have finished.
e Hang up after you hear your machine
beep. Your machine will call the other
fax machine, which will then print your
fax messages.
f Hang up after you hear your machine
beep.
28
Receiving a fax
g Swipe up or down, or press a or b to
display Auto Reduction.
Additional receiving
operations
4
h Press Auto Reduction.
i Press On(or Off).
Receiving faxes into memory
when paper tray is empty
4
j Press
.
As soon as the paper tray becomes empty
during fax reception, the Touchscreen shows
No Paper Fed. Put some paper in the
paper tray. (See Basic User’s Guide: Loading
paper and other print media.)
Receiving a fax at the end of a
conversation
4
4
At the end of a conversation, you can ask the
other party to fax you information before you
both hang up.
If you don't put paper in the paper tray, the
machine will carry on receiving the fax, with
the remaining pages being stored in the
memory, if enough memory is available.
a Ask the other party to place the
document in their machine and to press
the Start or Send key.
When the memory is full, the machine will
stop automatically answering calls. To print
the faxes, put fresh paper in the tray.
b When you hear the other machine's
CNG tones (slowly repeating beeps),
press Fax Start.
Printing a reduced incoming
fax
4
NOTE
If the Touchscreen is dark for Sleep mode,
touch it to display Fax Start.
If you choose On, the machine automatically
reduces each page of an incoming fax to fit on
one sheet of Letter or A4 size paper. The
machine calculates the reduction ratio by
using the page size of the fax and your Paper
Size setting.
c Press Receiveto receive the fax.
d Replace the handset of the external
telephone.
(See Basic User’s Guide: Paper Size.)
a Press
.
b Press All Settings.
c Swipe up or down, or press a or b to
display Fax.
d Press Fax.
e Swipe up or down, or press a or b to
display Setup Receive.
f Press Setup Receive.
29
Chapter 4
Printing fax recovery data
4
Fax recovery printing
4
When you set Fax Preview and Memory
Receive to Off, the machine temporarily
stores a fax data in the memory for about ten
days.
a Press
.
b Press All Settings.
c Swipe up or down, or press a or b to
display Initial Setup.
You can print it again within this period.
NOTE
d Press Initial Setup.
• Color faxes cannot be stored in the
memory.
e Swipe up or down, or press a or b to
display Miscellaneous.
• The machine temporarily stores up to five
faxes.
f Press Miscellaneous.
g Press Temporary Fax Backup.
h Press Reprint.
Setting fax recovery printing
4
a Press
.
i Press OKto confirm.
b Press All Settings.
j Press
.
c Swipe up or down, or press a or b to
display Initial Setup.
Deleting fax recovery data
4
d Press Initial Setup.
a Press
.
e Swipe up or down, or press a or b to
display Miscellaneous.
b Press All Settings.
f Press Miscellaneous.
g Press Temporary Fax Backup.
h Press Backup.
c Swipe up or down, or press a or b to
display Initial Setup.
d Press Initial Setup.
i Press On(or Off).
e Swipe up or down, or press a or b to
display Miscellaneous.
j Press
.
f Press Miscellaneous.
g Press Temporary Fax Backup.
h Press Delete.
i Press Yesto confirm.
j Press
.
30
Receiving a fax
Sequential polling
(Black & White only)
Polling overview
4
4
Polling lets you set up your machine so other
people can receive faxes from you, but they
pay for the call. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature
needs to be set up on both machines for this
Sequential polling lets you request
documents from several fax machines in one
operation. Afterwards, a Sequential Polling
Report will be printed.
a Do one of the following:
to work. Not all fax machines support polling.
When Fax Preview is set to off, press
Fax.
4
Polling receive
4
When Fax Preview is set to on, press
Faxand Sending Faxes.
Polling receive lets you call another fax
machine to receive a fax.
b Press Options.
c Swipe up or down, or press a or b to
display Polling RX.
Setup to receive polling
4
a Do one of the following:
d Press Polling RX.
When Fax Preview is set to off, press
Fax.
e Press On(or Off).
When Fax Preview is set to on, press
Faxand Sending Faxes.
f Press Options. Swipe up or down, or
press a or b to display Broadcasting.
b Press Options.
g Press Broadcasting.
c Swipe up or down, or press a or b to
display Polling RX.
h Press Add Number.
d Press Polling RX.
e Press On(or Off).
f Enter the fax number you are polling
using Address Book or the dial pad on
the Touchpanel.
g Press Fax Start.
The Touchscreen shows Dialing.
31
Chapter 4
i You can add numbers to the broadcast
Canceling a Sequential Polling Job
a Press
4
in the following ways:
.
Press Add Numberand enter a
number using the keyboard on the
Touchscreen.
b Do one of the following:
Press OK.
To cancel the entire sequential
polling job, press
NOTE
If you downloaded Internet Fax:
To cancel the current job, press the
number being dialed on the
If you want to broadcast using an E-mail
address, press
, enter the E-mail
address, and press OK. (See Basic User’s
Guide: Entering Text.)
To exit without canceling, press
.
c When the Touchscreen asks if you want
to cancel the entire sequential polling
job, do one of the following:
Press Add from Address book.
Swipe up or down, or press a or b to
display the number you want to add
to the broadcast.
Press Yesto confirm.
To exit without canceling, press No.
Press the check boxes of the
numbers you want to add to the
broadcast.
After you have checked all the
numbers you want, press OK.
d Do one of the following:
To cancel the current job, press Yes.
To exit without canceling, press No.
Press
Search in Address book.
Enter the first letter of the name and
press OK.
Press the name, and then press the
number you want to add to the
broadcast.
j After you have entered all the fax
press OK.
k Press Fax Start.
The machine polls each number or
Group number in turn for a document.
Press
while the machine is dialing to
cancel the polling process.
To cancel all sequential polling receive jobs,
32
Dialing and storing numbers
5
5
Caller ID
5
Voice operations
5
The Caller ID feature lets you use the Caller
ID subscriber service offered by many local
telephone companies. This service shows the
telephone number, or name if it is available,
of your caller as the line rings. Call your
telephone company for details.
You can use your external telephone to dial
voice calls.
Tone or Pulse (Canada only)
5
If you have a Pulse dialing service, but need
to send tone signals (for example, for
telephone banking), follow the instructions
below:
Once you answer a call, the Caller ID
information disappears from the
Touchscreen, but the call information stays
stored in the Caller ID memory.
5
a Do one of the following:
You can view the list or choose one of these
numbers to fax to, add to Address Book, or
delete from the history. (See Caller ID history
When Fax Preview is set to off, press
Fax.
When Fax Preview is set to on, press
Faxand Sending Faxes.
You can see the number (or name).
The # Unavailablemessage means
the call originated outside your Caller ID
service area.
b Press Hook.
c Press # on the machine’s Touchpanel.
Any digits dialed after this will send tone
signals.
The Private Callmessage means the
caller has intentionally blocked
transmission of Caller ID information.
When you are finished with the call, the
machine will return to the Pulse dialing
service.
You can print a list of the Caller ID information
received by your machine. (See How to print
Fax/Tel mode
5
NOTE
• This feature may not be available in
certain areas of the USA and Canada.
When the machine is in Fax/Tel mode, it will
use the F/T Ring (pseudo/double-ringing) to
alert you to pick up a voice call.
• The Caller ID service varies with different
carriers. Call your local telephone
company to find out about the kind of
service available in your area.
If you are at the extension telephone, you'll
need to lift the handset during the F/T Ring
and then press # 5 1 between the
pseudo/double-rings. If no one is on the line,
or if someone wants to send you a fax, send
the call back to the machine by pressing
l 5 1.
If you are at the machine, lift the external
telephone’s handset, and then press Pickup
to answer.
33
Chapter 5
Setting up your area code (USA only)
5
Special line considerations
5
When returning calls from the Caller ID
history, your machine will automatically dial
“1” plus the area code for all calls. If your local
dialing plan requires that the “1” not be used
for calls within your area code, enter your
area code in this setting. With the area code
setting, calls returned from the Caller ID
history to numbers within your area code will
be dialed using 10 digits (area code + 7-digit
number). If your dialing plan does not follow
the standard 1 + area code + 7-digit number
dialing system for calling outside your area
code, you may experience problems
Roll-over telephone lines
5
A roll-over telephone system is a group of two
or more separate telephone lines that pass
incoming calls to each other if they are busy.
The calls are usually passed down or “rolled
over” to the next available telephone line in a
preset order.
Your machine can work in a roll-over system
as long as it is the last number in the
sequence so the call cannot roll away. Do not
put the machine on any of the other numbers;
when the other lines are busy and a second
fax call is received, the fax call will be sent to
a line that does not have a fax machine. Your
machine will work best on a dedicated
line.
returning calls automatically from the Caller
ID history. If this is not the procedure followed
by your dialing plan, you will not be able to
return calls automatically.
a Press
.
Two-line telephone system
5
b Press All Settings.
A two-line telephone system is nothing more
than two separate telephone numbers on the
same wall outlet. The two telephone numbers
can be on separate jacks (RJ11) or mixed into
one jack (RJ14). Your machine must be
plugged into an RJ11 jack. RJ11 and RJ14
jacks may be equal in size and appearance
and both may contain four wires (black, red,
green and yellow). To test the type of jack,
plug in a two-line telephone and see if it can
access both lines. If it can, you must separate
the line for your machine.
c Swipe up or down, or press a or b to
display Fax.
d Press Fax.
e Swipe up or down, or press a or b to
display Miscellaneous.
f Press Miscellaneous.
g Press Area Code.
h Enter your Area Code (3-digit number),
and press OK.
i Press
.
34
Dialing and storing numbers
b Plug one end of the telephone line cord
for your machine into the L2 jack of the
triplex adapter. Plug the other end into
the LINE jack inside the machine.
Converting telephone wall outlets
5
There are three ways to convert to an RJ11
jack. The first two ways may require help from
the telephone company. You can change the
wall outlets from one RJ14 jack to two RJ11
jacks. Or, you can have an RJ11 wall outlet
installed and slave or jump one of the
telephone numbers to it.
c Plug one end of the first telephone line
cord for your TAD into the L1 jack of the
triplex adapter. Plug the other end into
the L1 or L1/L2 jack of the two-line TAD.
The third way is the easiest: Buy a triplex
adapter. You can plug a triplex adapter into
an RJ14 outlet. It separates the wires into two
separate RJ11 jacks (Line 1, Line 2) and a
third RJ14 jack (Lines 1 and 2). If your
machine is on Line 1, plug the machine into
L1 of the triplex adapter. If your machine is on
Line 2, plug it into L2 of the triplex adapter.
d Plug one end of the second telephone
line cord for your TAD into the L2 jack of
the two-line TAD. Plug the other end into
the EXT. jack inside the machine.
5
1
2
Triplex Adapter
5
RJ14
4
3
1
2
3
4
Triplex Adapter
RJ11
RJ14
Two Line Telephone
External Two Line TAD
Machine
Installing machine, external two-line
TAD and two-line telephone
Your additional two-line telephones on other
wall outlets do not require adapters. There
are two ways to add a two-line telephone to
the machine's wall outlet. You can plug the
telephone line cord from the two-line
telephone into the L1+L2 jack of the triplex
adapter. Or, you can plug the two-line
telephone into the TEL jack of the two-line
TAD.
5
When you are installing an external two-line
telephone answering device (TAD) and a
two-line telephone, your machine must be
isolated on one line at both the wall jack and
at the TAD. The most common connection is
to put the machine on Line 2, which is
explained in the following steps. The back of
the two-line TAD must have two telephone
jacks: one labeled L1 or L1/L2, and the other
labeled L2. You will need at least three
telephone line cords: the one that came with
your machine and two for your external two-
line TAD. You will need a fourth line cord if
you add a two-line telephone.
a Put the two-line TAD and the two-line
telephone next to your machine.
35
Chapter 5
Caller ID history
5
Additional dialing
operations
5
This feature requires the Caller ID subscriber
service offered by many local telephone
Outgoing Call
5
The numbers, or names if available, from the
last 30 faxes and telephone calls you
received will be stored in the Caller ID history.
You can view the list or choose one of these
numbers to fax to, add to Address Book, or
delete from the history. When the thirty-first
call comes into the machine, it replaces
information about the first call.
The last 30 numbers you sent a fax to will be
stored in the Outgoing Call history. You can
choose one of these numbers to fax to, add to
Address Book, or delete from the history.
a Press Fax.
b Press Call History.
c Press Outgoing Call.
d Press the number you want.
NOTE
If you are not a Caller ID subscriber, Caller
ID history only allows you to view and
delete the dates of calls.
e Do one of the following:
To send a fax, press Apply.
Press Fax Start.
a Press Fax.
b Press Call History.
c Press Caller ID history.
If you want to store the number,
press Editand then press
Add to Address Book.
d Press the number or the name you want.
e Do one of the following:
To send a fax, press Apply.
Press Fax Start.
If you want to delete the number from
the Outgoing Call history list, press
Editand then press Delete.
If you want to store the number,
press Editand then press
Add to Address Book.
Press Yesto confirm.
Press
.
If you want to delete the number from
the Caller ID history list, press Edit
and then press Delete.
Press Yesto confirm.
Press
.
36
Dialing and storing numbers
i Press Apply.
NOTE
• (USA only) If you redial from the Caller ID
history outside your area code, you must
set up your AREA CODE in advance.
j Press Fax Start.
You will dial ‘555-7000’.
To temporarily change a number, you can
substitute part of the number with manual
dialing using the dial pad. For example, to
change the number to 555-7001, you could
enter the number (Brother 1: 555) using
Address Book, press Applyand then
press 7001 using the dial pad.
• You can print the Caller ID history List.
Dialing access codes and
credit card numbers
NOTE
5
If you must wait for another dial tone or
signal at any point in the dialing sequence,
create a pause in the number by pressing
Pause. Each key press adds a
3.5-second delay. You can press Pause
as many times as needed to increase the
length of the pause.
5
Sometimes, you may want to choose from
several long-distance carriers when you send
a fax. Rates may vary depending on the time
and destination. To take advantage of low
rates, you can store the access codes of long-
distance carriers and credit card numbers as
Address Book numbers. You can store these
long dialing sequences by dividing them and
setting them up as separate Address Book
numbers in any combination. You can even
include manual dialing using the dial pad.
(See Basic User’s Guide: Storing Address
Book numbers.)
For example, you might have stored ‘555’ on
Address Book: Brother 1 and ‘7000’ on
Address Book: Brother 2. You can use them
both to dial ‘555-7000’ as shown in the
following example:
a Press Fax.
b Press Address Book.
c Swipe up or down, or press a or b to
display the number of Brother 1.
d Press the number.
e Press Apply.
f Press Address Book.
g Swipe up or down, or press a or b to
display the number of Brother 2.
h Press the number.
37
Chapter 5
Storing Address Book
numbers from the Caller ID
history
Additional ways to
store numbers
5
5
Storing Address Book
numbers from Outgoing Calls
If you have the Caller ID subscriber service
from your telephone company, you can also
store Address Book numbers from incoming
calls in the Caller ID history. (See Caller ID
5
You can also store Address Book numbers
from the Outgoing Call history.
a Press Fax.
a Press Fax.
b Press Call History.
c Press Caller ID history.
b Press Call History.
c Press Outgoing Call.
d Swipe up or down, or press a or b to
d Swipe up or down, or press a or b to
display the name or number you want to
store.
display the number you want to store.
e Press the number you want to store.
f Press Edit.
e Press the name or number you want to
store.
g Press Add to Address Book.
h Press Name.
f Press Edit.
g Press Add to Address Book.
h Press Name.
i Enter the name (up to 16 characters)
using the keyboard on the Touchscreen.
Press OK.
i Enter the name (up to 16 characters)
(To help you enter letters, see Basic
User’s Guide: Entering Text.)
using the keyboard on the Touchscreen.
Press OK.
(To help you enter letters, see Basic
User’s Guide: Entering Text.)
j If you want to store the second fax or
telephone number, press Address 2.
Enter the second fax or telephone
number using the keyboard on the
Touchscreen (up to 20 digits).
Press OK.
j If you want to store the second fax or
telephone number, press Address 2.
Enter the second fax or telephone
number using the keyboard on the
Touchscreen (up to 20 digits).
Press OK.
k Press OKto confirm the fax or telephone
number you want to store.
k Press OKto confirm the fax or telephone
l Press
.
number you want to store.
l Press
.
38
Dialing and storing numbers
Setting up Groups for
Broadcasting
NOTE
You can print a list of all the Address Book
5
A Group, which can be stored on Address
Book, allows you to send the same fax
message to many fax numbers by pressing
Fax, Address Book, Applyand
Fax Start.
Changing a Group name
a Press Fax.
5
b Press Address Book.
c Press Edit.
First, you'll need to store each fax number in
Address Book. (See Basic User’s Guide:
Storing Address Book numbers.) Then you
can include them as numbers in the Group.
Each Group uses up an Address Book
number. You can have up to six Groups, or
you can assign up to 198 numbers to a large
Group.
d Press Change.
5
e Swipe up or down, or press a or b to
display the Group you want to change.
f Press the Group.
g Press Name.
a Press Fax.
h Enter the new name (up to
16 characters) using the keyboard on
the Touchscreen.
b Press Address Book.
c Press Edit.
Press OK.
(For example, type NEW CLIENTS.)
d Press Setup Groups.
e Press Name.
NOTE
How to change the stored name:
If you want to change a character, press
d or c to position the cursor to highlight the
character you want to change, and then
f Enter the Group name (up to 16
characters) using the keyboard on the
Touchscreen.
Press OK.
press
. Enter the new character.
(See Basic User’s Guide: Entering Text.)
g Press Add/Delete.
h Add Address Book numbers to the
Group by pressing them to display a red
checkmark. Press OK.
i Press OK.
j Press
.
i Read and confirm the displayed list of
names and numbers you have chosen,
and then press OKto save your Group.
j Do one of the following:
To store another Group for
To finish storing Groups for
broadcasting, press
.
39
Chapter 5
Deleting a Group
a Press Fax.
5
Adding or Deleting a number in a
Group
5
a Press Fax.
b Press Address Book.
c Press Edit.
b Press Address Book.
c Press Edit.
d Press Delete.
d Press Change.
e Swipe up or down, or press a or b to
display the Group you want to delete.
e Swipe up or down, or press a or b to
display the Group you want to change.
f Press the Group name.
f Press the Group.
g Press OK.
Press Yesto confirm.
g Swipe up or down, or press a or b to
display Add/Delete.
h Press
.
h Press Add/Delete.
i Swipe up or down, or press a or b to
display the number you want to add or
delete.
j Do the following for each number you
want to change:
To add a number to the Group, press
the check box of the number to add a
check mark.
To delete a number from the Group,
press the check box of the number to
remove the check mark.
Press OKto confirm all your changes.
k Press OK.
l Press
.
40
Printing reports
6
6
i Swipe up or down, or press a or b to
Fax reports
6
choose an interval.
If you choose Every 50 Faxes, go to
Press
on the Touchscreen to set up the
6, 12, 24 hours, 2 or 7 days
Transmission Verification Report and the
Journal Period.
The machine will print the report at
the chosen time and then erase all
jobs from its memory. If the
Transmission Verification
Report
machine's memory becomes full with
200 jobs before the time you chose
has passed, the machine will print
the Fax Journal report early and then
erase all jobs from the memory. If
you want an extra report before it is
due to print, you can print it without
erasing the jobs from the memory.
6
You can use the Transmission Verification
Report as proof that you sent a fax.
(See Basic User’s Guide: Transmission
Verification Report.)
6
Fax Journal (activity report)
6
Every 50 Faxes
The machine will print the Fax
Journal report when the machine has
stored 50 jobs.
You can set the machine to print a journal at
specific intervals (every 50 faxes, 6, 12 or
24 hours, 2 or 7 days). If you set the interval
to Off, you can still print the report by
following the steps in How to print a report
on page 42. The factory setting is
j Press Time, and then enter the time to
start printing (in 24-hour format) using
the keyboard on the Touchscreen.
Press OK.
Every 50 Faxes.
(For example: enter 19:45 for 7:45 PM.)
a Press
.
NOTE
b Press All Settings.
When you set 12h Clockin the
Date & Timesetting, enter the time in
12-hour format.
c Swipe up or down, or press a or b to
display Fax.
k If you chose Every 7 Days, press
Day.
d Press Fax.
e Swipe up or down, or press a or b to
display Report Setting.
l Swipe up or down, or press a or b to
display Every Monday,
Every Tuesday,Every Wednesday,
Every Thursday, Every Friday,
Every Saturdayor Every Sunday,
and then press the first day for the 7-day
countdown.
f Press Report Setting.
g Press Journal Period.
h Press Journal Period.
m Press
.
41
Chapter 6
Reports
6
The following reports are available:
Transmission
Prints a Transmission Verification Report
for your last transmission.
Address Book
Prints a list of names and numbers stored
in the Address Book memory, in
alphabetical order.
Fax Journal
Prints a list of information about the last
incoming and outgoing faxes.
(TX: Transmit.) (RX: Receive.)
User Settings
Prints a list of your settings.
Network Configuration
Prints a list of your Network settings.
WLAN Report
Prints the result of the WLAN connection.
Caller ID history
Prints a list of the available Caller ID
information about the last 30 received
faxes and telephone calls.
How to print a report
6
a Press
.
b Press All Settings.
c Swipe up or down, or press a or b to
display Print Reports.
d Press Print Reports.
e Press the report you want to print.
f Press OK.
g Press
.
42
Making copies
7
7
Changing copy quality
7
Copy options
7
You can choose the copy quality. The factory
setting is Normal.
You can change the copy settings for the next
copy.
Normal
These settings are temporary. The machine
returns to its default settings 1 minute after
copying.
Normal is the recommended mode for
ordinary printouts. This produces good
copy quality with good copy speed.
Press Copyand then press Options. Swipe
up or down, or press a or b to scroll through
the copy settings. When the setting you want
is displayed, press it and choose your
preferred option. When you finished changing
the options, press OKand then press
NOTE
If you choose Normal, you can only
choose Plain Paperin Paper Type.
Best
Black Startor Color Start.
Use Best mode to copy precise images
such as photographs. This provides the
highest resolution and slowest speed.
NOTE
7
• You can save some of the options you use
most often by setting them as a Shortcut.
a Load your document.
b Press Copy.
• The Ink Save Mode,
Thin Paper Copy, Book Copyand
Watermark Copyfeatures are
supported by technology from Reallusion,
c Enter the number of copies you want.
d Press Options.
Inc.
e Swipe up or down, or press a or b to
display Quality.
Stop copying
7
f Press Quality.
g Press Normalor Best.
h Press OK.
To stop copying, press
.
i If you do not want to change additional
settings, press Black Startor
Color Start.
43
Chapter 7
Enlarging or reducing the
copied image
198% 4"x6" i A4
186% 4"x6" i Letter
130% Letter i Ledger
104% EXE i Letter
100%
7
You can choose an enlargement or reduction
ratio. If you choose Fit to Page, your
machine will adjust the size automatically to
the paper size you set.
97% Letter i A4
93% A4 i Letter
85% Letter i EXE
83% Legal i A4
78% Legal i Letter
46% Letter i 4"x6"
Fit to Page
a Load your document.
b Press Copy.
c Enter the number of copies you want.
d Press Options.
e Swipe up or down, or press a or b to
display Enlarge/Reduce.
Custom(25-400%)
i Read and confirm the displayed list of
options you have chosen, and then
press OK.
f Press Enlarge/Reduce.
g Swipe up or down, or press a or b to
display the available options, and then
press the option you want to change.
j If you do not want to change additional
settings, press Black Startor
Color Start.
h Do one of the following:
NOTE
If you chose Enlargeor Reduce,
press the enlargement or reduction
ratio you want to use.
• Page Layoutis not available with
Enlarge/Reduce.
If you chose Custom(25-400%),
• Page Layout, 2-sided Copy,
Book Copy, Sort, Thin Paper Copy,
Watermark Copyand
press
to erase the displayed
percentage, or press d to move the
cursor, and then enter an
enlargement or reduction ratio from
25%to 400%.
Remove Background Colorare not
available with Fit to Page.
• Fit to Pagedoes not work properly
when the document on the scanner glass
is skewed more than 3 degrees. Using the
document guidelines on the left and top,
place your document in the upper-left
hand corner, with the document face down
on the scanner glass.
Press OK.
If you chose 100%or Fit to Page,
• Fit to Pageis not available when
using the ADF.
• Fit to Pageis not available for Legal
size documents.
44
Making copies
h Read and confirm the displayed list of
settings you have chosen, and then
press OK.
Making N in 1 copies or a
poster (Page Layout)
7
The N in 1 copy feature can help you save
paper by letting you copy two or four pages
onto one printed page.
i If you do not want to change additional
settings, press Black Startor
Color Startto scan the page.
If you placed the document in the ADF
or are making a poster, the machine
scans the pages and starts printing.
You can also produce a poster. When you
use the poster feature, your machine divides
your document into sections, then enlarges
the sections so you can assemble them into a
poster. If you want to print a poster, use the
scanner glass.
If you are using the scanner glass, go
j After the machine has scanned the
page, press Yesto scan the next page.
NOTE
• Book Copy, Sort, Thin Paper Copy,
Ink Save Mode, Enlarge/Reduce,
Watermark Copyand
k Place the next page on the scanner
glass. Press OKto scan the page.
the layout.
Remove Background Colorare not
available with Page Layout.
7
• 2-sided Copyis not available with
l After all the pages have been scanned,
press Noto finish.
Poster copy.
a Load your document.
NOTE
• Make sure the paper size is set to Letter,
b Press Copy.
Ledger, A4, A3 or Executive.
• Poster copy is not available for Executive
size paper.
1
You can only make one copy at a time when
you are using Posterlayout.
• You can only make one color copy at a
time.
d Press Options.
• You can only make one Poster copy at a
time.
e Swipe up or down, or press a or b to
display Page Layout.
• Poster copy is not available when using
transparencies.
f Press Page Layout.
• 2in1(ID), 4in1(Portrait),
4in1(Landscape), Poster(2x1)and
Poster(3x3)are not available when
using Ledger or A3 size paper.
g Swipe up or down, or press a or b to
display Off(1in1),
2in1(Portrait),
4in1(Portrait),
4in1(Landscape), Poster(2x1),
Poster(2x2)or Poster(3x3).
Press the option you want to set.
1
For details about 2 in 1 (ID), see 2 in 1 ID Copy
45
Chapter 7
Place the document face down in the
direction shown below:
Poster(3x3)
2in1(Portrait)
2in1(Landscape)
4in1(Portrait)
2 in 1 ID Copy (Page Layout)
7
You can copy both sides of your identification
card onto one page, keeping the original card
size. Make sure the paper size is set to Letter
or A4.
4in1(Landscape)
Poster(2x1)
NOTE
You can copy an identification card to the
extent permitted under applicable laws.
(See Product Safety Guide: Legal
limitations for copying.)
a Place your identification card face down
near the left corner of the scanner glass
as shown below.
1
Poster(2x2)
1
0.12 in. (3 mm) or greater (top, left)
b Press Copy.
c Enter the number of copies you want.
d Press Options.
46
Making copies
e Swipe up or down, or press a or b to
display Page Layout.
g Press Sort.
h Read and confirm the displayed list of
settings you have chosen, and then
press OK.
f Press Page Layout.
g Swipe up or down, or press a or b to
display 2in1(ID).
i If you do not want to change additional
settings, press Black Startor
Color Start.
h Press 2in1(ID).
i Read and confirm the displayed list of
settings you have chosen, and then
press OK.
NOTE
Fit to Page, Page Layoutand
Book Copyare not available with Sort.
j Press Black Startor Color Start.
The machine starts scanning one side of
the identification card.
Adjusting Density
7
You can adjust the copy density to make
copies darker or lighter.
k After the machine has scanned one
side, press Yes. Turn over the
identification card and press OKto scan
the other side.
a Load your document.
b Press Copy.
7
NOTE
• Book Copy, Sort, 2-sided Copy,
Thin Paper Copy, Ink Save Mode,
Enlarge/Reduce, Watermark Copy
and Remove Background Colorare
not available with 2in1(ID).
c Enter the number of copies you want.
d Press Options.
e Swipe up or down, or press a or b to
display Density.
• You can only make one color copy at a
time.
f Press Density.
g Press the level of density you want, from
Sorting copies using the ADF
7
Light to Dark.
h Read and confirm the displayed list of
settings you have chosen, and then
press OK.
You can sort multiple copies. Pages will be
stacked in the order 123, 123, 123, and so on.
a Load your document.
i If you do not want to change additional
settings, press Black Startor
Color Start.
b Press Copy.
c Enter the number of copies you want.
d Press Options.
e Swipe up or down, or press a or b to
display Stack/Sort.
f Press Stack/Sort.
47
Chapter 7
g Press Ink Save Mode.
Ink Save Mode
7
h Read and confirm the displayed list of
settings you have chosen, and then
press OK.
Ink Save Mode can help you save some ink.
Your machine detects the edges of the image
and prints the outline of the image.
The amount of ink saved will vary depending
on the document.
i If you do not want to change any
additional settings, press
Black Startor Color Start.
Ink Save Mode: Off
7
NOTE
• Book Copy, Thin Paper Copy,
Page Layout, Watermark Copyand
Remove Background Colorare not
available with Ink Save Mode.
• Ink Save Modemay make your
printouts look different from your original
document.
Thin Paper Copy
7
Ink Save Mode: On
7
If your document is a 2-sided Copy on thin
paper, choose Thin Paper Copyso the
print on the other side does not bleed
through.
a Load your document.
b Press Copy.
c Enter the number of copies you want.
d Press Options.
e Swipe up or down, or press a or b to
display Advanced Settings.
(The above screens are used in ISO/IEC
24712.)
f Press Advanced Settings.
a Load your document.
b Press Copy.
g Swipe up or down, or press a or b to
display Thin Paper Copy.
c Enter the number of copies you want.
d Press Options.
h Press Thin Paper Copy.
i Read and confirm the displayed list of
settings you have chosen, and then
press OK.
e Swipe up or down, or press a or b to
display Advanced Settings.
j Press Black Startor Color Start.
f Press Advanced Settings.
48
Making copies
Watermark Copy
7
NOTE
Fit to Page, Page Layout,
You can place text into your document as a
Watermark. You can select one of the
template watermarks.
Ink Save Mode, Book Copy,
Watermark Copyand
Remove Background Colorare not
available with Thin Paper Copy.
NOTE
Fit to Page, Page Layout,
Thin Paper Copy, Ink Save Mode,
Book Copyand
Book Copy
7
Remove Background Colorare not
available with Watermark Copy.
Book Copy corrects dark borders and skew
when copying from the scanner glass. Your
machine can correct the data automatically.
Using a template
7
a Load your document.
b Press Copy.
a Load your document.
b Press Copy.
c Enter the number of copies you want.
d Press Options.
7
c Enter the number of copies you want.
d Press Options.
e Swipe up or down, or press a or b to
display Advanced Settings.
e Swipe up or down, or press a or b to
display Advanced Settings.
f Press Advanced Settings.
f Press Advanced Settings.
g Swipe up or down, or press a or b to
display Book Copy.
g Swipe up or down, or press a or b to
display Watermark Copy.
h Press Book Copy.
h Press Watermark Copy.
i Read and confirm the displayed list of
settings you have chosen, and then
press OK.
i Change the watermark settings by
pressing the options displayed on the
Touchscreen as needed. (For details,
j If you do not want to change additional
settings, press Black Startor
Color Start.
Press OK.
NOTE
j Press OKto confirm to use the
Page Layout, Sort, 2-sided Copy,
Ink Save Mode, Fit to Page,
Thin Paper Copy, Watermark Copy
and Remove Background Colorare
not available with Book Copy.
watermark.
k Press Black Startor Color Start.
49
Chapter 7
Watermark Copy Settings
7
Remove Background Color
7
Remove Background Color removes the
background color of the document when
copying. That can help you read the copy
document clearly. Also, that can help you
save some ink.
Option1
Option2
Option3
Watermark
Copy
Text
CONFIDENTIAL*
DRAFT
COPY
IMPORTANT
NOTE
URGENT
This function is for use only when making
color copies. The background color is
automatically removed for all black &
white copies.
Position
A
B
C
D
E*
F
G
H
I
a Load your document.
b Press Copy.
c Enter the number of copies you want.
d Press Options.
Pattern
Small
e Swipe up or down, or press a or b to
display Advanced Settings.
Size
Medium*
Large
-90
-45*
0
f Press Advanced Settings.
Angle
g Swipe up or down, or press a or b to
display Remove Background Color.
h Press Remove Background Color.
i Press Low, Mediumor High.
j Press OK.
45
90
Transparency -2
-1
0*
k Press Color Start.
+1
+2
NOTE
Fit to Page, Page Layout,
Ink Save Mode, Thin Paper Copy,
Book Copyand Watermark Copyare
not available with
Color
Black*
Green
Blue
Remove Background Color.
Purple
Red
Orange
Yellow
The factory settings are shown in Bold with an asterisk.
50
Making copies
2-sided copying
7
NOTE
• 2in1(ID), Poster, Book Copyand
Fit to Pageare not available with
2-sided Copy.
You can reduce the amount of paper used for
copies by copying on both sides of the paper.
We recommend you load single-sided
documents in the ADF for 2-sided copying.
For 2-sided documents and books, use the
scanner glass.
• You can use only Letter, A4, A5 or
Executive size plain paper.
a Load your document.
b Press Copy.
(Long edge flip)
Portrait
c Enter the number of copies you want.
d Press Options.
1
1
2
e If you want to sort multiple copies, swipe
up or down, or press a or b to display
Stack/Sort.
Landscape
f Press Stack/Sort.
g Press Sort.
7
1
1
h Swipe up or down, or press a or b to
display 2-sided Copy.
2
(Short edge flip)
i Press 2-sided Copy.
Portrait
j Swipe up or down, or press a or b to
display the 2-sided copy type you want,
and press
1
Portrait Long Edge Flip,
Landscape Long Edge Flip,
Portrait Short Edge Flip,
Landscape Short Edge Flip
(or Off).
1
2
Landscape
k Read and review the message on the
Touchscreen, and then press OK.
1
1
l Review your settings on the
Touchscreen, and then press OK.
2
m Press Black Startor Color Start.
If you placed the document in the ADF,
the machine scans the pages and starts
printing.
If you are using the scanner glass, go
51
Chapter 7
n The Touchscreen shows:
Saving copy options as a
Shortcut
7
Turn over the document
(or Flip the book), then
press [Scan]. When you
finish, press [Complete].
You can store the copy options you use
frequently by saving them as a Shortcut.
a Press Copy.
Place the next page on the scanner
glass and press Scan.
Press OK.
b Press Options.
The machine starts printing.
c Swipe up or down, or press a or b to
display Quality, Paper Type,
Paper Size, Enlarge/Reduce,
Density, Stack/Sort,
o If you pressed Sortfor multiple copies,
After all the pages have been scanned,
press Complete.
Page Layout, 2-sided Copyor
Advanced Settings, and then press
the setting you want to change. Then
press the new option you want.
Repeat this step for each setting you
want to change.
The machine starts printing.
DO NOT touch the printed page until it is
ejected the second time. The machine will
print the first side and eject the paper, and
then pull the paper in to print the second side.
d When you are finished choosing new
options, press Save as Shortcut.
NOTE
If you get a paper jam, press Advanced
jam prevention settings: 2-sided 1or
2-sided 2.
e Read and confirm the displayed list of
options you have chosen for the
Shortcut, and then press OK.
2-sided 1uses a longer print time for
the ink to dry.
2-sided 2uses a longer print time and
will also print in lighter colors.
f Enter a name for the Shortcut using the
keyboard on the Touchscreen. (To help
you enter letters, see Basic User’s
Guide: Entering Text.)
Press OK.
g Press OKto save your Shortcut.
52
Making copies
Letter Center
Ledger Copy Shortcuts
7
Ledger Copy Shortcut
7
1
You can copy your document in Ledger or A3
size paper with a format such as Note style.
Also you can make 2 in 1 and enlarged
copies.
Letter i Ledger
Ledger 2in1
1
1 2 1 2
NOTE
Letter + Note(L)
• You can use only Ledger or A3 size plain
paper.
7
• If you are producing multiple color copies,
Ledger 2in1, Letter + Note(L),
Letter + Note(P), Letter + Grid
and Letter + Blankare not available.
1
1
• (P)means Portrait and (L)means
Landscape.
Letter + Note(P)
• You can enlarge a copy only when using
Letter i Ledger.
a Load your document.
1
b If the displayed screen is either Home or
Shortcut, swipe left or right, or press d or
c to display the More screen.
Letter + Grid
c Press LGR Copy Shortcuts.
d If information appears on the
Touchscreen, read it and then press OK
to confirm it.
1
1
1
Load Ledger or A3 size paper according
to the on-screen instructions.
Letter + Blank
1
53
Chapter 7
e Swipe left or right to display
Ledger 2in1, Letter i Ledger,
Letter + Note(L),
Letter + Note(P),
Letter + Grid, Letter + Blank
or Letter Center, and then press the
option you want.
Press OK.
f Enter the number of copies you want.
g Do one of the following:
If you want to change more settings,
If you do not want to change more
h Press Options.
i Press the setting you want to change.
j Press your new option.
settings as needed.
k Press OKwhen you are finished
changing the options.
l Press Black Startor Color Start.
If you are using the scanner glass
when choosing Ledger 2in1, go to
m After the machine has scanned the
page, press Yesto scan the next page.
n Place the next page on the scanner
glass. Press OKto scan the page.
the layout.
o After all the pages have been scanned,
press Noto finish.
54
PhotoCapture Center™: Printing
photos from a memory card or
USB Flash memory drive
8
8
Please be aware of the following:
PhotoCaptureCenter™
operations
When printing an index or image, the
PhotoCapture Center™ will print all the
valid images, even if one or more images
have been corrupted. Corrupted images
will not be printed.
8
Memory cards,
USB Flash memory drive and
folder structures
(memory card users)
8
Your machine is designed to read memory
cards that have been formatted by a digital
camera.
Your machine is designed to be compatible
with modern digital camera image files,
memory cards and USB Flash memory
drives; however, please read the points
below to avoid errors:
When a digital camera formats a memory
card, it creates a special folder into which
it copies image data. If you need to modify
the image data stored on a memory card
with your PC, we recommend that you do
not modify the folder structure created by
the digital camera. When saving new or
modified image files to the memory card,
we also recommend you use the same
folder your digital camera uses. If the data
is not saved to the same folder, the
machine may not be able to read the file or
print the image.
The image file extension must be .JPG
(other image file extensions like .JPEG,
.TIF, .GIF and so on will not be
recognized).
8
Direct PhotoCapture Center™ printing
must be performed separately from
PhotoCapture Center™ operations using
the PC. (Simultaneous operation is not
available.)
a memory card or USB Flash memory
drive.
(USB Flash memory drive users)
This machine supports USB Flash
memory drives that have been formatted
by Windows®.
1
The folder inside memory cards or USB Flash
memory drive is also counted.
The DPOF file on the memory cards must
be in a valid DPOF format. (See DPOF
55
Chapter 8
Movie printing
8
Print Images
8
You can print images from movie files that are
stored on a memory card or USB Flash
memory drive.
Print Index (Thumbnails)
8
The PhotoCapture Center™ assigns
numbers for images (such as No.1, No.2,
No.3, and so on).
A movie file is automatically divided into
9 parts by movie recording times and is
placed in 3 lines, then you can see and print
the scenes that have been automatically
divided.
NOTE
• You cannot choose a particular movie
scene.
• You can use AVI or MOV movie file
formats (Motion JPEG only). However, if
an AVI file size is 1 GB or more (the
shooting time is about 30 minutes) or a
MOV file size is 2 GB or more (the
shooting time is about 60 minutes), these
files cannot be printed.
The PhotoCapture Center™ does not
recognize any other numbers or file names
that your digital camera or computer has
used to identify the pictures. You can print a
thumbnail page. This will show all the pictures
on the memory card or USB Flash memory
drive.
• If the data for a divided scene is corrupted,
the part for that scene will be blank.
NOTE
Only file names that are 20 characters or
less will be printed correctly on the index
sheet.
a Open the media slot cover.
b Put the memory card or USB Flash
memory drive in the correct slot.
c Press Photo.
d Swipe left or right to display
Index Print.
e Press Index Print.
Press OK.
f Press Print Index Sheet.
56
PhotoCapture Center™: Printing photos from a memory card or USB Flash memory drive
g Do one of the following:
NOTE
Press Print Settingsto change
the paper type or the paper size you
are using.
• You can enter multiple numbers at one
time by using a comma or a hyphen. For
example, Enter 1,3,6 to print images No.1,
No.3 and No.6. Enter 1-5 to print images
No.1 to No.5.
If you do not want to change the
paper settings, press Start.
• You can enter up to 12 characters
(including commas and hyphens) for the
image numbers you want to print.
h Press Paper Type.
i Press Plain Paper, Inkjet Paper,
Brother BP71or Other Glossy.
i Do one of the following:
Press Print Settingsto change
j Press Paper Size.
k Press Letteror A4.
l Press OK.
If you do not want to change any
settings, press Startto print.
Enhance Photos
8
m Press Startto print.
You can edit and add effects to your photos
and view them on the Touchscreen before
printing.
Printing Photos
8
8
Before you can print an individual image, you
have to know the image number.
NOTE
The Enhance Photosfeature is
supported by technology from Reallusion,
a Open the media slot cover.
Inc.
b Put the memory card or USB Flash
memory drive in the correct slot.
a Open the media slot cover.
c Press Photo.
b Put the memory card or USB Flash
memory drive in the correct slot.
c Press Photo.
e Swipe left or right to display
Index Print.
d Swipe left or right to display
Enhance Photos.
f Press Index Print.
Press OK.
e Press Enhance Photos.
Press OK.
g Press
Print Photos Using Index No.
h Enter the image number that you want to
print from the Index page (Thumbnails).
After you have chosen the image
numbers, press OK.
57
Chapter 8
(Remove Red-Eye)
NOTE
• Eight thumbnails are displayed at a time
with the current page number and total
number of pages listed above the
thumbnails.
The machine will attempt to remove
red-eye from your photo. If red-eye
detection fails, you can press
Try Againto re-detect.
(Night Scene)
• Swipe left or right, or press d or c
repeatedly to scroll through all photos.
Hold down d or c to fast-forward and
fast-rewind through the thumbnail pages.
Night Scene is best used for adjusting
night view photographs to make them
more vivid. Press d or c to adjust the
level of contrast.
(Fill Light)
f Press a photo from the thumbnails.
Fill Light is best used for adjusting
photographs against the light. Press d
or c to adjust the level of contrast.
g Press Enhance, Cropor
Enhance and Crop.
(Whiteboard)
h Do one of the following:
Whiteboard is best used for adjusting
photographs. It detects letters on a
whiteboard in your photo and makes
them more legible.
If you chose Enhanceor
(Monochrome)
i Press the effect you wish to add.
Press OK.
You can convert your photo to
black & white.
Do one of the following:
(Sepia)
You can convert the color of your
photo to sepia.
If you chose Enhance and Cropin
(
Auto Correct & Remove Red-Eye)
The machine decides the suitable
effects for your photo. Also, it will
attempt to remove red-eye from your
photo.
NOTE
• You have 10 ways to add effects to your
photo.
• There are some cases when red-eye may
not be removed.
(Auto Correct)
• When the face is too small in the
image.
The machine decides the suitable
effect for your photo.
• When the face is turning too far up,
down, left or right.
(Enhance Skin)
Best used for adjusting portrait
photographs. It adjusts human skin
color. Press d or c to adjust the level of
contrast.
• Press Cancelto return to the list of
effects.
• If your photo is very small or has irregular
proportions, you may not be able to crop
or enhance the photo. The Touchscreen
will display Image Too Smallor
Image Too Long.
(Enhance Scenery)
Best used for adjusting landscape
photographs. It highlights green and
blue areas in your photo. Press d or c
to adjust the level of contrast.
58
PhotoCapture Center™: Printing photos from a memory card or USB Flash memory drive
j Adjust the red frame around your photo.
Slide Show
8
The part inside of the red frame will be
printed.
You can view all your photos on the
Touchscreen using Slide Show. You can
also choose a photo during the operation.
Press + or - to enlarge or reduce the
frame size.
Press a, b, d or c to move the
a Open the media slot cover.
position of the frame.
b Put the memory card or USB Flash
Press
to rotate the frame.
memory drive in the correct slot.
Press OKwhen you have finished
adjusting the frame setting.
Press OKto confirm.
c Press Photo.
d Swipe left or right to display
Slide Show.
NOTE
If your photo is very small or has irregular
proportions, you may not be able to crop
or enhance the photo. The Touchscreen
will display Image Too Smallor
Image Too Long.
e Press Slide Show.
Press OK.
f Do one of the following:
If you want to change the time to
show each photo, press
k Enter the number of copies you want,
either by pressing + or - or using the dial
pad on the Touchpanel.
Show Each Photo for.
8
Swipe up or down, or press a or b to
display 3Secs, 10Secs, 30Secs,
1Minor 5Mins, and then press the
option you want to set.
Press OK.
l Do one of the following.
If you want to change the effect,
press Effect.
Press Print Settingsto change
Press Slide In, Fade In,
Zoom Inor Off.
If you do not want to change any
settings, press Startto print.
If you do not want to change the
settings, press Start.
g Press
to finish Slide Show.
59
Chapter 8
d Do one of the following:
Printing a photo during a Slide Show
8
Press Print Settingsto change
a To print an image during a slide show,
press the image when it appears on the
Touchscreen.
If you do not want to change any
settings, press Startto print.
b Enter the number of copies you want
NOTE
using the dial pad on the Touchpanel.
An Invalid DPOF File error can occur if the
print order that was created on the camera
has been corrupted. Delete and recreate
the print order using your camera to
correct this problem. For instructions on
how to delete or recreate the print order,
refer to your camera manufacturer's
support Web site or accompanying
documentation.
c Do one of the following:
Press Print Settingsto change
the print settings.
If you do not want to change any
settings, press Startto print.
DPOF printing
8
DPOF stands for Digital Print Order Format.
Major digital camera manufacturers (Canon
Inc., Eastman Kodak Company, FUJIFILM
Corporation, Panasonic Corporation and
Sony Corporation) created this standard to
make it easier to print images from a digital
camera.
If your digital camera supports DPOF
printing, you will be able to use the display of
the digital camera to choose the images and
number of copies you want to print.
When a memory card (Memory Stick Duo™,
Memory Stick PRO Duo™, SD Memory Card,
SDHC Memory Card, SDXC Memory Card,
MultiMedia Card or MultiMedia Card plus)
containing DPOF information is put into your
machine, you can print the chosen image
easily.
a Open the media slot cover.
b Put the memory card or USB Flash
memory drive in the correct slot.
c Press DPOF.
60
PhotoCapture Center™: Printing photos from a memory card or USB Flash memory drive
i Swipe up or down, or press a or b to
PhotoCaptureCenter™
print settings
display Print Quality.
j Press Print Quality.
k Press Normalor Photo.
8
You can change the print settings for the next
print job.
These settings are temporary, and the
machine returns to its default settings
1 minute after printing.
l If you do not want to change additional
settings, press
or OK.
Press Startto print.
NOTE
NOTE
You can save the print settings you use
most often by setting them as the default
settings. (See Setting your changes as the
If you choose Inkjet Paperin
Paper Type, you can only choose
Photo.
Paper options
8
Paper Type
8
a Open the media slot cover.
8
b Put the memory card or USB Flash
memory drive in the correct slot.
c Press Photo.
Print Quality
8
d Swipe left or right to display
View Photos.
a Open the media slot cover.
b Put the memory card or USB Flash
e Press View Photos.
Press OK.
memory drive in the correct slot.
c Press Photo.
f Swipe left or right, or press d or c to
display each photo. When the photo you
want is displayed, press it and then
press OK.
d Swipe left or right to display
View Photos.
e Press View Photos.
Press OK.
g Press OK.
h Press Print Settings.
f Swipe left or right, or press d or c to
display each photo. When the photo you
want is displayed, press it and then
press OK.
i Swipe up or down, or press a or b to
display Paper Type.
j Press Paper Type.
g Press OK.
k Press Plain Paper, Inkjet Paper,
Brother BP71or Other Glossy.
h Press Print Settings.
61
Chapter 8
k Swipe up or down, or press a or b to
display 4"x6", 5"x7", Letter,
Ledger, A4or A3. Press the option you
want to set.
l If you do not want to change additional
settings, press
or OK.
Press Startto print.
Do one of the following:
Paper Size and Print Size
8
If you chose Letteror A4, go to
a Open the media slot cover.
If you chose 4"x6"or 5"x7", go to
b Put the memory card or USB Flash
memory drive in the correct slot.
If you chose Ledgeror A3, the
Touchscreen will prompt you to put
the paper in manual feed slot. Read
the information on the Touchscreen,
and then confirm it by pressing OK.
(See Basic User’s Guide: Loading
paper in the manual feed slot.)
c Press Photo.
d Swipe left or right to display
View Photos.
e Press View Photos.
Press OK.
f Swipe left or right, or press d or c to
display each photo. When the photo you
want is displayed, press it and then
press OK.
l Press Print Size.
Swipe up or down, or press a or b to
display the options in the following table,
and then press the option you want to
set.
g Press OK.
Example: Printed position for Letter size paper
h Press Print Settings.
1
2
3
i Swipe up or down, or press a or b to
display Paper Size.
3"x4"
3.5"x5"
4"x6"
j Press Paper Size.
4
5
6
Max. Size
5"x7"
6"x8"
m If you do not want to change additional
settings, press or OK.
Press Startto print.
62
PhotoCapture Center™: Printing photos from a memory card or USB Flash memory drive
Contrast
8
Adjusting Brightness,
You can choose the contrast setting.
Increasing the contrast will make an image
look sharper and more vivid.
Contrast and Color
8
Brightness
8
a Open the media slot cover.
a Open the media slot cover.
b Put the memory card or USB Flash
b Put the memory card or USB Flash
memory drive in the correct slot.
memory drive in the correct slot.
c Press Photo.
c Press Photo.
d Swipe left or right to display
View Photos.
d Swipe left or right to display
View Photos.
e Press View Photos.
Press OK.
e Press View Photos.
Press OK.
f Swipe left or right, or press d or c to
display each photo. When the photo you
want is displayed, press it and then
press OK.
f Swipe left or right, or press d or c to
display each photo. When the photo you
want is displayed, press it and then
press OK.
8
g Press OK.
g Press OK.
h Press Print Settings.
h Press Print Settings.
i Swipe up or down, or press a or b to
display Contrast.
i Swipe up or down, or press a or b to
display Brightness.
j Press Contrast.
j Press Brightness.
k Adjust the level of contrast by pressing it
k Adjust the level of brightness by
on the Touchscreen.
pressing it on the Touchscreen.
l If you do not want to change additional
l If you do not want to change additional
settings, press
or OK.
settings, press
or OK.
Press Startto print.
Press Startto print.
63
Chapter 8
m Press d or c to adjust the degree of the
Color Enhancement (True2Life™)
8
setting.
You can turn on the color enhancement
(True2Life™) feature to print more vivid
images. Printing time will be slower.
Press OK.
n Do one of the following:
If you want to customize another
color enhancement, repeat steps l
a Open the media slot cover.
b Put the memory card or USB Flash
memory drive in the correct slot.
Press
If you want to change other settings,
press to display the print setting
.
c Press Photo.
d Swipe left or right to display
View Photos.
menu and press the setting you want
e Press View Photos.
Press OK.
o If you do not want to change additional
settings, press
Press Startto print.
or OK.
f Swipe left or right, or press d or c to
display each photo. When the photo you
want is displayed, press it and then
press OK.
NOTE
• White Balance
g Press OK.
This setting adjusts the hue of the white
areas of an image. Lighting, camera
settings and other influences will affect the
appearance of white. The white areas of a
picture may be slightly pink, yellow or
some other color. By using this setting,
you can correct that effect and bring the
white areas back to pure white.
h Press Print Settings.
i Swipe up or down, or press a or b to
display Color Enhance.
j Press Color Enhance.
k Do one of the following:
• Sharpness
If you want to customize the
White Balance, Sharpnessor
Color Density, press
Color Enhanceand then press
On.
This setting enhances the detail of an
image, similar to adjusting the fine focus
on a camera. If the image is not in true
focus and you cannot see the fine details
of the picture, then adjust the sharpness.
• Color Density
If you do not want to customize,
press Color Enhanceand then
press Off.
This setting adjusts the total amount of
color in the image. You can increase or
decrease the amount of color in an image
to improve a washed out or weak picture.
Press
.
l PressWhite Balance, Sharpnessor
Color Density.
64
PhotoCapture Center™: Printing photos from a memory card or USB Flash memory drive
Cropping: On
8
Cropping
8
If your photo is too long or too wide to fit the
available space on your chosen layout, part
of the image will automatically be cropped.
The factory setting is On. If you want to print
the whole image, change this setting to Off.
If you set Croppingto Off, also set
8
Cropping: Off
a Open the media slot cover.
b Put the memory card or USB Flash
memory drive in the correct slot.
c Press Photo.
Borderless printing
8
d Swipe left or right to display
View Photos.
This feature expands the printable area to the
edges of the paper. Printing time will be
slightly slower.
e Press View Photos.
Press OK.
8
a Open the media slot cover.
f Swipe left or right, or press d or c to
display each photo. When the photo you
want is displayed, press it and then
press OK.
b Put the memory card or USB Flash
memory drive in the correct slot.
c Press Photo.
g Press OK.
d Swipe left or right to display
View Photos.
h Press Print Settings.
i Swipe up or down, or press a or b to
display Cropping.
e Press View Photos.
Press OK.
j Press Cropping.
k Press Off(or On).
f Swipe left or right, or press d or c to
display each photo. When the photo you
want is displayed, press it and then
press OK.
l If you do not want to change additional
g Press OK.
settings, press
or OK.
Press Startto print.
h Press Print Settings.
i Swipe up or down, or press a or b to
display Borderless.
j Press Borderless.
k Press Off(or On).
65
Chapter 8
Setting your changes as the
new default
l If you do not want to change additional
8
settings, press
or OK.
Press Startto print.
You can save the print settings you use most
often by setting them as the default settings,
such as Print Quality, Paper Type,
Paper Size, Print Size,
Print Date
8
You can print the date if it is already in the
data on your photo. The date will be printed
on the lower-right corner. If the data doesn’t
have the date information, you cannot use
this function.
Auto Correct, Brightness, Contrast,
Color Enhance, Cropping, Borderless
and Print Date. These settings will stay
until you change them again.
a Open the media slot cover.
a Open the media slot cover.
b Put the memory card or USB Flash
b Put the memory card or USB Flash
memory drive in the correct slot.
memory drive in the correct slot.
c Press Photo.
c Press Photo.
d Swipe left or right to display
View Photos.
d Swipe left or right to display
View Photos.
e Press View Photos.
Press OK.
e Press View Photos.
Press OK.
f Swipe left or right, or press d or c to
display each photo. When the photo you
want is displayed, press it and then
press OK.
f Swipe left or right, or press d or c to
display each photo. When the photo you
want is displayed, press it and then
press OK.
g Press OK.
g Press OK.
h Press Print Settings.
h Press Print Settings.
i Press your new setting.
Repeat this step for each setting you
want to change.
i Swipe up or down, or press a or b to
display Print Date.
j Press Print Date.
k Press On(or Off).
j After changing the last setting, swipe up
or down, or press a or b to display
Set New Default.
l If you do not want to change additional
k Press Set New Default.
OK
.
settings, press
Press Startto print.
or
l The Touchscreen asks you to confirm
the change to the new default settings.
Press Yesto confirm.
NOTE
The DPOF setting on your camera must
be turned off to use the Print Date
feature.
m Press
.
66
PhotoCapture Center™: Printing photos from a memory card or USB Flash memory drive
Restoring all settings to the
factory settings
Scan to a memory card
or USB Flash memory
drive
8
You can restore the PhotoCapture settings
that you have changed, to the factory
settings, such as Print Quality,
Paper Type, Paper Size, Print Size,
Auto Correct, Brightness, Contrast,
Color Enhance, Cropping, Borderless
and Print Date.
8
Auto Crop
8
You can scan multiple documents placed on
the scanner glass. An individual document
can be previewed on the Touchscreen before
you save it. When you choose Auto Crop,
the machine will scan each document and
create separate files. For example, if you
place three documents on the scanner glass,
the machine will scan and create three
separate files. If you want to create a three-
page file, choose PDFor TIFFfor
a Open the media slot cover.
b Put the memory card or USB Flash
memory drive in the correct slot.
c Press Photo.
d Swipe left or right to display
View Photos.
File Type.
(If you choose JPEG, the three documents
are created as three separate files.)
e Press View Photos.
Press OK.
8
f Swipe left or right, or press d or c to
display each photo. When the photo you
want is displayed, press it and then
press OK.
1
A4
A4
g Press OK.
1
3
h Press Print Settings.
4
i Swipe up or down, or press a or b to
display Factory Reset.
j Press Factory Reset.
k The Touchscreen asks you to confirm to
change back to the factory settings.
Press Yesto confirm.
2
1
1
2
0.4 in. (10 mm) or greater (top, left, right)
0.8 in. (20 mm) or greater (bottom)
l Press
.
NOTE
Auto Cropis supported by technology
from Reallusion, Inc.
a Open the media slot cover.
67
Chapter 8
b Put the memory card or USB Flash
NOTE
memory drive in the correct slot.
• Auto Cropis available for paper with
right angles of 90 degrees at all four
corners. If one of the angles is not square,
Auto Cropcannot detect the document.
c Press Scan to Media.
d Load your document.
e Press Options.
• If your document is too long or wide, this
setting does not work properly. The
document has to meet the following
specification: up to 7.7 10.6 in.
(195 270 mm).
f Swipe up or down, or press a or b to
display Auto Crop.
g Press Auto Crop.
h Press On.
If the ratio between the height and width of
the document is more than 1 to 8, this
setting does not work correctly.
• You must place the documents away from
the edges of the scanner glass as shown
in the illustration.
i Press OK.
j If you do not want to change additional
settings, press Startto start scanning.
• You must place the documents at least
0.4 in. (10 mm) apart from each other.
k The number of the scanned documents
appears on the Touchscreen.
Press OKto confirm.
• Auto Cropadjusts the skew of the
document on the scanner glass, but if your
document is skewed more than
l Press d or c to preview the data for each
10 degrees, this setting will not work.
document.
• The ADF must be empty to use the
Auto Crop.
m Press Save Allto save the data.
• TheAuto Cropfeature is available for up
to a maximum of 16 documents
depending on the size of your documents.
IMPORTANT
DO NOT take out the memory card or
USB Flash memory drive while the
machine is reading or writing to the
memory card or USB Flash memory drive
to avoid damaging the card, USB Flash
memory drive, or the data stored on them.
68
PhotoCapture Center™: Printing photos from a memory card or USB Flash memory drive
How to set a new default
8
How to reset to the factory
settings
8
You can save the Scan to Media settings
(Scan Type, Resolution, File Type,
Auto Cropand
Remove Background Color) you use
most often by setting them as the default
settings. These settings will stay until you
change them again.
You can restore all the Scan to Media settings
(Scan Type, Resolution, File Type,
Auto Cropand
Remove Background Color), that you
have changed, to the factory settings.
a Open the media slot cover.
a Open the media slot cover.
b Put the memory card or USB Flash
b Put the memory card or USB Flash
memory drive in the correct slot.
memory drive in the correct slot.
c Press Scan to Media.
d Press Options.
c Press Scan to Media.
d Press Options.
e Swipe up or down, or press a or b to
display Factory Reset.
e Swipe up or down, or press a or b to
display Scan Type, Resolution,
File Type, Auto Cropor
Remove Background Color, and
then press the setting you want to
change. Then press the option you want
to set.
f Press Factory Reset.
8
g The Touchscreen asks you to confirm to
change back to the factory settings.
Press Yesto confirm.
Repeat this step for each setting you
want to change.
h Press
.
f After you are finished choosing your
preferred settings, swipe up or down, or
press a or b to display
Set New Default.
g Press Set New Default.
h The Touchscreen asks you to confirm
the change to the new default settings.
Press Yesto confirm.
i Press
.
69
Chapter 8
Saving scan options as a
Shortcut
8
You can store the scan options you use
frequently by saving them as a Shortcut. This
section introduces how to add a Shortcut for
Scan to Media.
a Open the media slot cover.
b Put the memory card or USB Flash
memory drive in the correct slot.
c Press Scan to Media.
d Press Options.
e Swipe up or down, or press a or b to
display Scan Type, Resolution,
File Type, File Name, Auto Crop
or Remove Background Color, and
then press the setting you want to
change. Then press the option you want
to set.
Repeat this step for each setting you
want to change.
f When you are finished choosing new
options, press OK.
g Press Save as Shortcut.
h Confirm the displayed list of settings you
have chosen for the Shortcut, and then
press OK.
i Enter a name for the Shortcut using the
keyboard on the Touchscreen. (To help
you enter letters, see Basic User’s
Guide: Entering Text.)
Press OK.
j Press OKto save your Shortcut.
70
Printing photos from a camera
9
9
Setting your digital camera
9
Printing photos
directly from a
PictBridge camera
Make sure your camera is in PictBridge
mode. The following PictBridge settings may
be available from the LCD of your PictBridge
compatible camera.
9
Depending on your camera, some of these
settings may not be available.
Camera Menu Options
Selections
Paper Size
Ledger, Letter, A3, A4,
4" 6",
Printer Settings
(Default setting) 2
Your Brother machine supports the
PictBridge standard, allowing you to connect
to and print photos directly from any
PictBridge compatible digital camera.
Paper Type
Layout
Plain Paper, Glossy Paper,
Inkjet Paper, Printer Settings
(Default setting) 2
If your camera is using the USB Mass
Storage standard, you can also print photos
from a digital camera without PictBridge.
Borderless: On,
Borderless: Off,
Printer Settings
9
(Default setting) 2
PictBridge requirements
9
DPOF Setting 1
Print Quality
-
To avoid errors, remember the following
points:
Normal, Fine,
Printer Settings
(Default setting) 2
The machine and the digital camera must
Color
Enhancement
On, Off,
Printer Settings
(Default setting) 2
be connected using a suitable USB cable.
The image file extension must be .JPG
(other image file extensions like .JPEG,
.TIF, .GIF and so on will not be
recognized).
Print Date
On, Off,
Printer Settings
(Default setting) 2
PhotoCapture Center™ operations are
not available when using the PictBridge
feature.
1
2
If your camera is set to use the Printer Settings
(Default setting), the machine will print your photo
using the following settings.
71
Chapter 9
Printing Images
9
Settings
Options
4" 6"
Paper Size
Paper Type
Layout
NOTE
Glossy Paper
Borderless: On
Fine
Remove any memory cards or USB Flash
memory drive from the machine before
connecting a digital camera.
Print Quality
Color Enhancement
Print Date
Off
a Open the media slot cover.
Off
b Make sure that your camera is turned
off. Connect your camera to the USB
direct interface (1) on the machine using
the USB cable.
When your camera does not have any
menu selections, these settings are also
used.
The name and availability of each setting
depends on the specification of your
camera.
Please refer to the documentation supplied
with your camera for more detailed
information on changing PictBridge settings.
1
1
USB direct interface
c Turn on the camera.
When the machine has recognized the
camera, the Touchscreen shows
Camera is connected.
d Choose the photo you want to print
following the instructions from your
camera.
When the machine starts printing a
photo, the Touchscreen will show
Printing.
IMPORTANT
To prevent damage to your machine, do
not connect any device other than a digital
camera or USB Flash memory drive to the
USB direct interface.
72
Printing photos from a camera
DPOF printing
9
Printing photos
directly from a digital
camera
(without PictBridge)
DPOF stands for Digital Print Order Format.
Major digital camera manufacturers (Canon
Inc., Eastman Kodak Company, FUJIFILM
Corporation, Panasonic Corporation and
Sony Corporation) created this standard to
make it easier to print images from a digital
camera.
9
If your camera is using the USB Mass
Storage standard, you can connect your
camera in storage mode. This enables you to
print photos from your camera.
If your digital camera supports DPOF
printing, you will be able to use the display of
the digital camera to choose the images and
number of copies you want to print.
(If you would like to print photos in PictBridge
mode, see Printing photos directly from a
NOTE
NOTE
An Invalid DPOF File error can occur if the
print order that was created on the camera
has been corrupted. Delete and recreate
the print order using your camera to
correct this problem. For instructions on
how to delete or recreate the print order,
refer to your camera manufacturer's
support Web site or accompanying
documentation.
The name, availability and operation differ
among digital cameras. Please refer to the
documentation supplied with your camera
for detailed information, such as how to
switch from PictBridge mode to USB mass
storage mode.
9
73
Chapter 9
Printing Images
9
NOTE
Remove any memory card or USB Flash
memory drive from the machine before
connecting a digital camera.
a Open the media slot cover.
b Make sure that your camera is turned
off. Connect your camera to the USB
direct interface (1) on the machine using
the USB cable.
1
1
USB direct interface
c Turn on the camera.
IMPORTANT
To prevent damage to your machine, do
not connect any device other than a digital
camera or USB Flash memory drive to the
USB direct interface.
74
Routine maintenance
A
A
Clean the outside of the machine as
follows:
Cleaning and checking
the machine
A
IMPORTANT
• Use neutral detergents. Cleaning with
volatile liquids such as thinner or benzine
will damage the outside surface of the
machine.
Cleaning the outside of the
machine
A
Clean the Touchscreen as follows:
• DO NOT use cleaning materials that
contain ammonia.
IMPORTANT
• DO NOT use isopropyl alcohol to remove
dirt from the control panel. It may crack the
panel.
• Press and hold down
to turn the
machine off. The Touchscreen will show
Shutting Downfor a few seconds
before the power goes off.
a Pull the paper tray (1) completely out of
the machine.
• DO NOT use any type of liquid cleaners
(including ethanol).
a Clean the Touchscreen with a dry, soft
lint-free cloth.
1
A
b Wipe the outside of the machine with a
dry, soft lint-free cloth to remove dust.
75
c Lift the output paper tray cover and
remove anything that is stuck inside the
paper tray.
Cleaning the machine’s
printer platen
A
d Wipe the inside and outside of the paper
tray with a dry, soft lint-free cloth to
remove dust.
WARNING
Be sure to unplug the machine from the AC
power outlet before cleaning the printer
platen to avoid an electrical shock.
a Using both hands, use the finger holds
on each side of the machine to lift the
scanner cover into the open position.
e Close the output paper tray cover and
put the paper tray firmly back in the
machine.
b Clean the machine’s printer platen (1)
and the area around it, wiping off any
scattered ink with a dry, soft lint-free
cloth.
1
c Lift the scanner cover to release the
lock. Gently push the scanner cover
support down and close the scanner
cover using both hands.
d Re-connect the power cord.
76
Routine maintenance
c Lift the Jam Clear Flap (2), and then
clean the back side of the Paper Feed
Rollers (1) with a soft lint-free cloth
moistened with water.
Cleaning the paper feed
rollers
A
If the paper feed rollers are stained with ink, it
may cause paper feed problems.
After cleaning, wipe the rollers with a
dry, soft lint-free cloth to remove all
moisture.
a Unplug the machine from the AC power
outlet. Pull the paper tray (1) completely
out of the machine.
1
1
2
NOTE
If the paper support flap is open, close it,
and then close the paper support.
d Put the paper tray firmly back in the
machine.
b Clean the front side of the Paper Feed
Rollers (1) with a soft lint-free cloth
moistened with water, using a
side-to-side motion.
e Re-connect the power cord.
A
NOTE
After cleaning, wipe the rollers with a
dry, soft lint-free cloth to remove all
moisture.
Do not use the machine again until the
rollers are dry. Using the machine before
the rollers are dry may cause paper feed
problems.
1
77
c Clean the Paper Pick-up Rollers (1) with
a soft lint-free cloth moistened with
water.
Cleaning the paper pick-up
rollers
A
Slowly turn the rollers so that the whole
surface is cleaned.
After cleaning, wipe the rollers with a
dry, soft lint-free cloth to remove all
moisture.
a Unplug the machine from the AC power
outlet.
b Pull the paper tray completely out of the
machine.
NOTE
If the machine has been feeding multiple
pages when there are only a few sheets of
paper left in the tray, clean the Base
Pad (1) with a soft lint-free cloth
moistened with water.
1
After cleaning, wipe the pad with a dry,
soft lint-free cloth to remove all moisture.
d Put the paper tray firmly back in the
machine.
e Re-connect the power cord.
1
78
Routine maintenance
Checking the ink volume
A
Packing and shipping
the machine
A
Although an ink volume icon appears on the
Touchscreen, you can use the ink menu to
see a large graph showing the ink that is left
in each cartridge.
When you transport the machine, use the
packing materials that came with your
machine. If you do not pack the machine
properly, any damage that may occur in
transit may not be covered by your warranty.
a Press
.
The machine should be adequately insured
with the carrier.
NOTE
You can also press
and Ink.
IMPORTANT
It is important to allow the machine to
“park” the print head after a print job.
Listen carefully to the machine before
unplugging it to make sure that all
mechanical noises have stopped. Not
allowing the machine to finish this parking
process may lead to print problems and
possible damage to the print head.
b Press Ink Volume.
The Touchscreen shows the ink volume.
c Press
.
NOTE
You can check the ink volume from your
computer.
(See Software User’s Guide: Printing
(Windows®).)
a Unplug the machine from the AC power
outlet.
(See Software User’s Guide: Printing and
Faxing (Macintosh).)
b Using both hands, use the finger holds
on each side of the machine to lift the
scanner cover into the open position.
Then unplug the machine from the
telephone wall jack and take the
A
telephone line cord out of the machine.
c Unplug the interface cable from the
machine, if it is connected.
79
d Lift the scanner cover (1) to release the
lock. Gently push the scanner cover
support down (2) and close the scanner
cover (3) using both hands.
IMPORTANT
• Make sure the plastic tab on the left side
of the orange protective part (1) clicks
securely into place (2).
1
1
2
2
• If you are not able to find the orange
protective part, ship the machine without
it. DO NOT install the ink cartridges as an
alternative before shipping.
e Open the ink cartridge cover.
f Press the ink release levers to release
the ink cartridges and then take out the
ink cartridges. (See Basic User’s Guide:
Replacing the ink cartridges.)
h Wrap the machine in the bag.
g Install the orange protective part and
then close the ink cartridge cover.
80
Routine maintenance
i Pack the machine and the printed
materials in the original carton with the
original packing material as shown
below.
NOTE
If you are returning your machine to
Brother as part of the Exchange Service,
pack only the machine. Keep all separate
parts and printed materials to use with
your “Exchange” machine.
3
1
1
2
A
j Close the carton and tape it shut.
81
Glossary
B
B
This is a comprehensive list of features and terms that appear in Brother manuals. Availability of
these features depends on the model you purchased.
3.7" Touchscreen LCD and Touchpanel
Beeper Volume
The Touchscreen LCD (Liquid Crystal
Display) on the machine shows interactive
messages and prompts for using the
machine. You can operate the
Touchscreen by pressing or swiping on
the screen.
Volume setting for the beep when you
press a key or make an error.
Brightness
Changing the Brightness makes the whole
image lighter or darker.
The Touchpanel, on the right side of the
Touchscreen LCD, illuminates its LEDs
when they are available for the current
operation.
Broadcasting
The ability to send the same fax message
to more than one location.
Caller ID
Address Book
A service purchased from the telephone
company that lets you see the number (or
name) of the party calling you.
Names and numbers you have stored for
easy dialing.
Address Book List
CNG tones
A listing of names and numbers stored in
the Address Book memory, in alphabetical
order.
The special tones (beeps) sent by fax
machines during automatic transmission
to tell the receiving machine that a fax
machine is calling.
ADF (automatic document feeder)
The document can be placed in the ADF
and scanned one page at a time
automatically.
Coding method
Method of coding the information
contained in the document. All fax
machines must use a minimum standard
of Modified Huffman (MH). Your machine
is capable of greater compression
methods, Modified Read (MR), Modified
Modified Read (MMR) and JPEG, if the
receiving machine has the same
capability.
Auto Reduction
Reduces the size of incoming faxes.
Automatic Redial
A feature that enables your machine to
redial the last fax number after five
minutes if the fax did not go through
because the line was busy.
Communication error (Comm. Error)
Backup Print
An error during fax sending or receiving,
usually caused by line noise or static.
Your machine prints a copy of every fax
that is received and stored in its memory.
This is a safety feature so you will not lose
messages during a power failure.
Compatibility group
The ability of one fax unit to communicate
with another. Compatibility is assured
between ITU-T Groups.
Batch Transmission
(Black & white faxes only) As a
cost-saving feature, all delayed faxes to
the same fax number can be sent as one
transmission.
82
Glossary
Contrast
Setting to compensate for dark or light
Fax Journal
Lists information about the last 200
documents, by making faxes or copies of
dark documents lighter and light
documents darker.
incoming and outgoing faxes. TX means
Transmit. RX means Receive.
Fax Receive Code
Delayed Fax
Press this code (l 5 1) when you answer
a fax call on an extension or external
telephone.
Sends your fax at a specified time later.
Density
Fax Storage
Changing the Density makes the whole
image lighter or darker.
You can store received faxes in memory.
Distinctive Ring
Fax tones
A subscriber service purchased from the
telephone company that gives you
another telephone number on an existing
telephone line. The Brother machine uses
the new number to simulate a dedicated
fax line.
The signals sent by sending and receiving
fax machines while communicating
information.
Fax/Tel
You can receive faxes and telephone
calls. Do not use this mode if you are
using a telephone answering device
(TAD).
Dual Access
Your machine can scan outgoing faxes or
scheduled jobs into the memory at the
same time it is sending a fax from memory
or receiving or printing an incoming fax.
Fine resolution
Resolution is 203 196 dpi. It is used for
small print and graphs.
Easy Receive
Gray Scale
Enables your machine to respond to CNG
tones if you interrupt a fax call by
answering it.
The shades of gray available for copying,
scanning and faxing photographs.
Group number
ECM (Error Correction Mode)
A combination of Address Book numbers
that are stored in Address Book for
Broadcasting.
Detects errors during fax transmission
and resends the pages of the fax that had
an error.
B
Innobella™
Extension telephone
Innobella™ is a range of genuine
consumables offered by Brother. For best
quality results, Brother recommends
Innobella™ ink and paper.
A telephone using the same line as your
fax but plugged into a separate wall jack.
External telephone
A telephone that is plugged into the
EXT. jack of your machine.
Journal Period
The pre-programmed time period
between automatically printed Fax
Journal reports. You can print the Fax
Journal report on demand without
interrupting the cycle.
F/T Ring Time
The length of time that the Brother
machine rings (when the Receive Mode
setting is Fax/Tel) to notify you to pick up
a voice call that it answered.
Manual fax
Fax Forwarding
You can press Hookto hear the receiving
fax machine answer before you press
Fax Startto begin sending.
Sends a fax received into the memory to
another pre-programmed fax number.
83
Memory Receive
Real Time Transmission
Receives faxes into the machine's
memory when the machine is out of paper.
When the memory is full, you can send
faxes in real time.
OCR (optical character recognition)
Remaining jobs
Nuance™ PaperPort™ 12SE or Presto!
PageManager software application
converts an image of text to text you can
edit.
You can check which jobs are waiting in
memory and cancel jobs individually.
Remote Access Code
Your own four-digit code (--- ) that allows
you to call and access your machine from
a remote location.
Overseas Mode
Makes temporary changes to the fax
tones to accommodate noise and static on
overseas telephone lines.
Remote Retrieval Access
The ability to access your machine
remotely from a touch-tone telephone.
Paging
This feature enables your machine to call
your cell phone or pager when a fax is
received into its memory.
Resolution
The number of vertical and horizontal lines
per inch. See: Standard, Fine, Super Fine
and Photo.
Pause
Allows you to place a 3.5 second delay in
the dialing sequence while you are dialing
using the dial pad or while you are storing
Address Book numbers. Press Pauseon
the Touchscreen as many times as
needed for longer pauses.
Ring Delay
The number of rings before the machine
answers in Fax Onlyand Fax/Tel
modes.
Ring Volume
Volume setting for the machine's ring.
PhotoCapture Center™
Allows you to print digital photos from your
digital camera at high resolution for photo
quality printing.
Scanning
The process of sending an electronic
image of a paper document to your
computer.
Photo resolution (B&W only)
A resolution setting that uses varying
shades of gray for the best representation
of photographs.
Scan to Media
You can scan a black & white or color
document on to a memory card or USB
Flash memory drive. Black & white images
can be in the TIFF or PDF file format and
color images can be in the PDF or JPEG
file format.
PictBridge
Allows you to print photos directly from
your digital camera at high resolution for
photo quality printing.
Search
Polling
An alphabetical electronic listing of stored
Address Book and Group numbers.
The process of a fax machine calling
another fax machine to retrieve waiting fax
messages.
Settings Tables
At-a-glance instructions that show all the
settings and options that are available for
setting up your machine.
Pulse (Canada only)
A form of rotary dialing on a telephone
line.
84
Glossary
Standard resolution
WLAN Report
203 98 dpi (black & white).
203 196 dpi (color). It is used for regular
sized text and the quickest transmission.
A printed report that shows the result of
the WLAN Connection.
Station ID
The stored information that appears on
the top of faxed pages. It includes the
sender's name and fax number.
Super Fine resolution (B&W)
203 392 dpi. Best for very small print
and line art.
TAD (telephone answering device)
You can connect an external telephone
answering device or answering machine
to the EXT. jack of your machine.
Telephone Answer Code
(For Fax/Tel mode only)
When the machine answers a voice call, it
pseudo/double-rings. You can pick up at
an extension telephone by pressing this
code (# 5 1).
Temporary settings
You can choose certain options for each
fax transmission and copy without
changing the default settings.
Tone
A form of dialing on the telephone line
used for touch-tone telephones.
B
Transmission
The process of sending faxes over the
phone lines from your machine to the
receiving fax machine.
Transmission Verification Report
A listing for the last fax sent, that shows its
date, time and number.
True2Life™
Adjusts the color in the image for better
print quality by improving sharpness,
white balance and color density.
User Settings
A printed report that shows the current
settings of the machine.
85
Index
C
Connecting
ControlCenter
Numerics
2-sided
See Software User's Guide.
Copy
enlarge/reduce ..................................... 44
remove background color ..................... 50
using a template ................................ 49
A
Access codes, storing and dialing ............37
Address Book
Access codes and credit card
Broadcasting .........................................16
deleting Groups ..................................40
using Groups ......................................16
Group dial
setting up from Caller ID history ............38
Apple Macintosh
See Software User's Guide.
D
B
Dialing
access codes and credit card
Broadcasting ............................................16
Caller ID history .................................... 36
Outgoing Call ........................................ 36
Direct printing
from a non-PictBridge camera .............. 73
from a PictBridge camera ..................... 71
C
Send a fax ..........................................36
Setting up your area code .....................34
Canceling
Cleaning
86
F
I
Fax codes
Ink cartridges
checking ink volume ............................. 79
Fax Forwarding
printing from memory ............................23
turning off ..............................................24
Fax, from PC
J
Jacks
EXT
See Software User's Guide.
Fax, stand-alone
L
LCD (Liquid Crystal Display)
receiving
Fax Forwarding ..................................27
out of paper reception ........................29
printing from memory .........................23
Broadcasting ......................................16
Resolution ..........................................12
set new default ...................................13
Function Lock .............................................6
M
Macintosh
See Software User's Guide.
Manual
transmission ......................................... 15
Memory Storage ........................................ 1
N
Network
Printing
See Network User's Guide.
Scanning
See Software User's Guide.
Nuance™ PaperPort™ 12SE
See Software User's Guide. Also see Help
in the PaperPort™ 12SE application.
C
O
Outgoing Call
G
87
Printing
See Software User's Guide.
P
PhotoCapture Center™
Adding Effect .........................................57
from PC
R
Reducing
Remote Retrieval ..................................... 26
Remote Setup
See Software User's Guide.
Photo Effects
Print settings
Borderless ..........................................65
Brightness ..........................................63
Paper type & size ...............................61
Return to factory setting .....................67
Printing
See Software User's Guide.
Fax Journal ........................................... 42
how to print ........................................... 42
Network Configuration .......................... 42
User Settings ........................................ 42
Resolution
S
Scanning
See Software User's Guide.
Security
Secure function lock
Scan to Media
restricted users .................................... 7
Shipping the machine .............................. 79
USB Flash memory ............................67
DPOF Printing .......................................73
Presto! PageManager
See Software User's Guide. Also see Help
in the Presto! PageManager application.
Print
T
TAD (telephone answering device),
Telephone line
two-line telephone system .................... 34
Troubleshooting
Two-line telephone system ...................... 34
88
V
Volume, setting
W
Warranties are in the box
Windows®
See Software User's Guide.
Wireless Network
See Quick Setup Guide and Network
User's Guide.
C
89
Brother International Corporation
100 Somerset Corporate Boulevard
P.O. Box 6911
Bridgewater, NJ 08807-0911 USA
Brother International Corporation (Canada) Ltd.
1 rue Hôtel de Ville,
Dollard-des-Ormeaux, QC, Canada H9B 3H6
Visit us on the World Wide Web
This machine is approved for use in the country of purchase only. Local Brother companies or their
dealers will only support machines purchased in their own countries.
|