Brother FAX 1170 User Manual
FAX 1170  
FAX 1270  
MFC 1770  
MFC 1780  
®
i
Brother Numbers  
Fax-Back System  
Brother Customer Service has installed an easy-to-use Fax-Back System, so you  
can get instant answers to common technical questions and product information  
for all Brother products. This system is available 24 hours a day, 7 days a week.  
You can use the system to send faxes to any fax machine, not just the one from  
which you are calling.  
If you can’t resolve a difficulty with your FAX or MFC using this manual, call our  
Fax-Back System, and follow the voice prompts to receive faxed instructions about  
using the system and an index of Fax-Back subjects.  
USA:  
1-800-521-2846  
From within Canada: 1-800-681-9838  
The Brother Fax-Back System number (USA Only) has been preprogrammed on  
01  
One Touch key .  
Brother on the World Wide Web  
You can find more information about Brother products, from product specification  
sheets to Frequently Asked Questions (FAQs), on the World Wide Web. Visit us at  
http://www.brother.com  
Brother Bulletin Board  
Brother’s Bulletin Board Numbers are  
USA:  
1-888-298-3616  
From within Canada: 1-514-685-2040  
For Customer Service  
USA:  
1-800-284-4329 (voice)  
1-908-575-8790 (fax)  
From within Canada: 1-800-853-6660 (voice)  
1-514-685-4898 (fax)  
From within Montreal: 1-514-685-6464 (voice)  
ii  
Notice – Disclaimer of Warranties  
(For USA and Canada)  
BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES  
OR AGENTS (COLLECTIVELY BROTHER’S LICENSOR) MAKE NO WARRANTIES,  
EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED  
WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR  
PURPOSE, REGARDING THE SOFTWARE. BROTHER’S LICENSOR(S) DOES NOT  
WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS REGARDING THE  
USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF ITS  
CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS OR OTHERWISE. THE  
ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS  
ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT  
PERMITTED BY SOME STATES IN THE USA AND SOME PROVINCES IN CANADA.  
THE ABOVE EXCLUSION MAY NOT APPLY TO YOU.  
IN NO EVENT WILL BROTHER’S LICENSOR(S) BE LIABLE TO YOU FOR ANY  
CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING  
DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS  
OF BUSINESS INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR  
INABILITY TO USE THE SOFTWARE EVEN IF BROTHER’S LICENSOR HAS BEEN  
ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES IN  
THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION  
OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL  
DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU. IN ANY EVENT  
BROTHER’S LICENSOR’S LIABILITY TO YOU FOR ACTUAL DAMAGES FROM ANY  
CAUSE WHATSOEVER, AND REGARDLESS OF THE FORM OF THE ACTION  
(WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT  
LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50.  
iii  
Ordering Accessories and  
Supplies  
For best quality results use only genuine Brother accessories, available at most  
Brother retailers. If you cannot find the accessory you need and you have a Visa,  
MasterCard, Discover, or American Express credit card, you can order accessories  
directly from Brother. (In the USA, you can visit us online for a complete selection  
of Brother accessories and supplies available for purchase.)  
USA:  
1-888-879-3232 (voice)  
1-800-947-1445 (fax)  
http://www.brothermall.com  
From within Canada: 1-800-668-2768 (voice)  
Description  
Item  
Printing Cartridge  
2-PK Refill Rolls  
4-PK Refill Rolls  
Telephone Line Cord  
PC 201  
PC 202 RF  
PC 204 RF  
Tell the Brother Representative your Model  
number so you get the appropriate color.  
Telephone Handset  
Handset Curled Cord  
Tell the Brother Representative your Model  
number so you get the appropriate color.  
Tell the Brother Representative your Model  
number so you get the appropriate color.  
Paper Wire Extension  
Document Support  
Paper Support  
UL6856000  
UF8048001  
UF8247001  
UF8227001  
Owner’s Manual  
Multi-Function Link® manual UF8483001 (MFC 1770)  
MFL QuickStart manual  
LE0060001 (MFC 1780)  
Multi-Function Link® Option  
on Floppy Disks (Includes  
Multi-Function Link® and  
Visioneer® PaperPort® Only)  
MFL2D31  
(Floppy Disks for Windows® 3.1x)  
MFL2D95  
(Floppy Disks for Windows® 95/98)  
®
* Multi-Function Link® is not available on Floppy Disks for Windows NT  
Workstation Version 4.0.  
iv  
Table of Contents  
Introduction  
Using This Manual.......................................................................................................1  
Finding Information .......................................................................................................1  
Test Sheet Procedures (for USA only) ............................................................................. 1  
About Fax Machines ........................................................................................................2  
Fax Tones and Handshake.............................................................................................. 2  
ECM (Error Correction Mode) ........................................................................................ 3  
FAX 1170 Control Panel Overview ..................................................................... 4  
FAX 1270 Control Panel Overview ..................................................................... 5  
MFC 1770/1780 Control Panel Overview....................................................... 6  
1
Assembly  
and  
Caution ..............................................................................................................................7  
Packing List.....................................................................................................................8  
Choosing a Location .................................................................................................. 9  
Assembly...........................................................................................................................9  
Attach the document support ......................................................................................... 9  
Attach recording paper support .................................................................................... 10  
Install the printing cartridge ........................................................................................ 10  
Install recording paper ..................................................................................................11  
Connect the handset ......................................................................................................12  
Connect the power cord .................................................................................................12  
Connect the telephone line........................................................................................... 13  
Special Line Considerations.......................................................................................... 13  
Roll Over Phone Lines............................................................................................ 13  
Two-Line Phone System ......................................................................................... 13  
Converting Telephone Wall Outlets........................................................................ 14  
Installing Fax Machine, External Two-Line TAD,  
2
Connections  
and Two-Line Telephone..................................................................................... 14  
Multi-Line Connections (PBX)..................................................................................... 15  
If you are installing the machine to work with a PBX: .................................... 16  
Custom Features on Your Phone Line .......................................................................... 16  
Connecting an External Telephone Answering Device (TAD) ..................................... 16  
Sequence..................................................................................................................16  
Connections.............................................................................................................17  
Outgoing Message (OGM)...................................................................................... 18  
Connecting an External Telephone.............................................................................. 18  
T AB L E O F C O N T E N T S  
v
Fax  
Fax Settings ...................................................................................................................19  
Setting Dialing Mode (Tone/Pulse) ............................................................................. 19  
Setting Date and Time ...................................................................................................19  
Setting Station ID ..........................................................................................................20  
Entering Text .................................................................................................................20  
Inserting spaces .......................................................................................................21  
Making corrections .................................................................................................21  
Repeating letters......................................................................................................21  
Special characters and symbols ............................................................................. 21  
Storing One Touch Dial Numbers ................................................................................ 22  
One Touch Dialing ..................................................................................................23  
Storing Speed Dial Numbers......................................................................................... 24  
Speed Dialing.................................................................................................................24  
Changing One Touch and Speed Dial Numbers .......................................................... 25  
Setting Groups for Broadcasting................................................................................... 25  
Setting Beeper Level .......................................................................................................26  
Memory Storage .............................................................................................................26  
Settings  
3
On-Screen  
Programming  
4
User-Friendly Programming ............................................................................... 27  
Function Mode ...............................................................................................................27  
Alternating Displays .......................................................................................................28  
Function Selection Table .............................................................................................. 28  
Basic Fax  
Operation  
5
Sending Faxes ..............................................................................................................33  
Before you begin: ...........................................................................................................33  
Contrast Setting .............................................................................................................34  
Manual Transmission....................................................................................................34  
Automatic Transmission............................................................................................... 35  
Manual and Automatic Fax Redial .............................................................................. 35  
Receiving Faxes...........................................................................................................35  
Select Answer Mode ........................................................................................................35  
Easy Receive ...................................................................................................................36  
To select or change your Answer Mode.............................................................. 37  
Setting Ring Delay .........................................................................................................37  
Setting F/T Ring Time ...................................................................................................37  
Speaker Volume .............................................................................................................38  
Setting the Handset Volume.......................................................................................... 38  
Ring Volume ..................................................................................................................39  
Smoothing .....................................................................................................................39  
Setting Recording Paper Size ....................................................................................... 39  
Printing a Reduced Incoming Document ............................................................. 40  
Recommended Reductions................................................................................ 40  
T AB L E O F C O N T E N T S  
vi  
Telephone  
Dialing Options...........................................................................................................41  
Manual Dialing .............................................................................................................41  
One Touch Dialing ........................................................................................................42  
Speed Dialing.................................................................................................................42  
Hold................................................................................................................................42  
Pause..............................................................................................................................42  
Tone/Pulse .....................................................................................................................43  
Searching Telephone Index .......................................................................................... 43  
Operation  
6
Advanced  
Fax Operation  
7
Sending Faxes ..............................................................................................................45  
Quick Scan Fax Transmission ...................................................................................... 45  
Daily Timer ....................................................................................................................45  
Delayed Transmission....................................................................................................46  
Interrupting Timer and Poll Waiting ........................................................................... 46  
Canceling a Delayed Fax .............................................................................................. 47  
Broadcasting ..................................................................................................................47  
Overseas Mode................................................................................................................47  
Error Re-Transmission ..................................................................................................48  
Composing Electronic Cover Page ............................................................................... 48  
To Create a Custom Comment...................................................................................... 48  
Always Send Cover Page.................................................................................................49  
Temporary Cover Page...................................................................................................49  
Printing a Cover Page....................................................................................................50  
Call Reservation .............................................................................................................50  
Print Call Back Message ............................................................................................... 51  
Next-Fax Reservation.....................................................................................................51  
Multiple Resolution Transmission ............................................................................... 52  
Receiving Faxes...........................................................................................................52  
Operation from Extension Telephone .......................................................................... 52  
For F/T (Fax/Tel) Mode Only................................................................................. 52  
Changing Remote Codes ........................................................................................ 53  
To change Remote Codes .................................................................................. 53  
Printing a Fax in Memory  
(Only for FAX 1270, MFC 1770 and MFC 1780) ........................................................ 53  
Distinctive Ring .............................................................................................................53  
Registering the Distinctive Ring phone number .............................................. 54  
Caller ID.........................................................................................................................55  
Clearing Caller ID Information ............................................................................. 56  
Polling ...........................................................................................................................56  
Setup to Poll Another Fax ...................................................................................... 56  
Setup to Be Polled (Poll Waiting) .......................................................................... 57  
Delayed Polling .......................................................................................................57  
Copy Functions ..............................................................................................................58  
T AB L E O F C O N T E N T S  
vii  
Multiple Copies........................................................................................................58  
Reducing and Enlarging Copies ............................................................................ 58  
Remote Fax  
Options  
Remote Fax Options .................................................................................................59  
Setting Fax Storage ........................................................................................................59  
Paging/Fax Forwarding.................................................................................................60  
Programming Paging Number.............................................................................. 60  
Programming a Fax Forwarding Number............................................................. 61  
Remote Retrieval ...........................................................................................................61  
Changing Remote Retrieval Access Code ..................................................................... 61  
Using Remote Retrieval Access Code ............................................................................ 62  
Remote Commands .......................................................................................................62  
Change Paging/Fax Forwarding Setting........................................................... 62  
Retrieve a Fax .....................................................................................................63  
Check the Receiving Status ............................................................................... 63  
Change Answer Mode......................................................................................... 63  
Exit Remote Operation ...................................................................................... 63  
Retrieving Memory Status List and Fax Messages........................................................ 63  
Changing Fax Forwarding Number ............................................................................. 64  
8
Printing  
Reports  
Fax Machine Activity .................................................................................................65  
To print a report .............................................................................................................66  
Activity Report Interval ..................................................................................................66  
Transmission Verification (Xmit) Report..................................................................... 66  
9
and Lists  
Important  
Information  
10  
Standard Telephone and FCC Notices ............................................................ 67  
These notices are in effect on models sold and used in the United States only ........... 67  
®
International ENERGY STAR Compliance Statement ............................................... 68  
WARNING ................................................................................................................69  
Federal Comission Compliance Notice (For USA Only) ........................................ 69  
Industry Canada Compliance Statement (For Canada Only)............................... 69  
Important Safety Instructions ................................................................................ 70  
Compilation and Publication Notice ..................................................................... 72  
Trademarks..............................................................................................................72  
Maintenance and  
Troubleshooting  
11  
Fax-Back System............................................................................................................73  
Brother on the World Wide Web.................................................................................... 73  
Brother Bulletin Board ..................................................................................................73  
Error Messages ...............................................................................................................74  
If You Are Having Difficulty with Your Fax Machine ................................................... 77  
Printing or Receiving Faxes ................................................................................... 77  
Condensed Print and Horizontal Streaks;  
Top and Bottom of Sentences Cut Off............................................................. 77  
T AB L E O F C O N T E N T S  
viii  
Vertical Black Lines When Receiving ................................................................ 78  
Phone Line or Connections.................................................................................... 78  
Fax Machine Does Not Answer When Called..................................................... 78  
No Dial Tone on the Handset............................................................................. 78  
Sending Faxes .........................................................................................................79  
Poor Transmitting Quality ................................................................................ 79  
Dialing Does Not Work ...................................................................................... 79  
Vertical Black Lines When Sending ................................................................... 79  
Handling Incoming Calls ...................................................................................... 79  
Double Ring in FAX/TEL Mode ......................................................................... 79  
Transferring a Call to the Fax Machine ............................................................ 79  
Fax Machine “Hears” Voice as CNG Tone ......................................................... 80  
Transmission Verification Report Prints “Result: NG” ..................................... 80  
Custom Features on a Single Line..................................................................... 80  
For Customer Service ......................................................................................... 80  
To Order Brother Accessories ............................................................................. 80  
Index.................................................................................................................................81  
Multi-Function Link® (option) for FAX 1170 and FAX 1270 ........... 84  
Specifications ...............................................................................................................85  
Packing and Shipping the Fax Machine ........................................................ 86  
1
C H A P T E R O N E  
Introduction  
1
Using This Manual  
Thank you for purchasing a Brother fax machine or multi-function center. This  
machine has been designed to be simple to use, with LCD screen prompts to guide  
you through functions. However, you can use your fax machine to its fullest  
potential by taking a few minutes to read this manual. To simplify the manual  
instrucions, all FAX and MFC models are referred to as “fax machine”.  
Help  
Additionally, your fax machine has a Help Key. Press  
operational steps and functions.  
to print a list of basic  
Finding Information  
All chapter headings and subheadings are listed in the Table of Contents. You will  
be able to find information about a specific feature or function by checking the  
Index at the back of this manual. Also, throughout this manual, you’ll see special  
symbols alerting you to important information, cross-references, and warnings.  
Illustrations of some screen displays also help you choose the correct key-presses.  
Test Sheet Procedures (for USA only)  
After programming your Station ID, please fill out the TEST SHEET included with  
your fax machine and fax it to Brother’s Automated Fax Response System as your  
first transmission. This will verify that your fax machine is properly installed.  
See  
Station ID  
p. 20  
When this document is received a confirmation sheet will be sent back to your  
machine. To get a response, be sure to set up your Station ID.  
USA  
1-908-685-9283 (fax)  
C H AP T E R O N E  
2
About Fax Machines  
If you’re a first-time fax machine user, fax operation might seem a little  
mysterious. You’ll soon get used to the unusual fax tones on your phone line, and  
be able send and receive faxes easily.  
Fax Tones and Handshake  
When someone is sending a fax, the fax machine sends fax calling tones,  
(CNG tones) — soft, intermittent beeps at 4-second intervals. You’ll hear them  
Start  
when you dial and press , and they continue for 30 seconds after dialing.  
During that time, the sending machine must begin the “handshake” with the  
receiving machine. Each time you use automatic procedures to send a fax, you  
are sending CNG tones over the phone line. You’ll soon learn to listen for these  
soft beeps each time you answer a phone on your fax line, so you can know if you  
are receiving a fax message.  
The receiving fax responds with fax receiving tones — loud, chirping sounds. A  
receiving fax chirps for 40 seconds over the phone line, and the screen displays  
“RECEIVE.” If your machine is set to the FAX ONLY Mode, it will answer every call  
automatically with fax receiving tones. Even if the other party hangs up, your fax  
machine continues to send the “chirps” for 40 seconds, and the screen continues  
Stop  
to display “RECEIVE.” To cancel the receiving mode, press  
.
When your fax machine is in FAX/TEL (F/T), it answers with a short beep. After  
this beep, the fax machine listens for CNG tones, and then responds with receiving  
tones.  
The fax “handshake” is the time in which the sending machine’s CNG tones and  
the receiving machine’s “chirps” overlap. This must be for at least two to four  
seconds, so the fax machines can understand how each is sending and receiving  
the fax. The handshake cannot begin until the call is answered, and the CNG  
tones only last for 30 seconds after the number is dialed. Therefore, it’s important  
for the receiving machine to answer the call in as few rings as possible.  
When you have an external telephone answering device (TAD) on your fax line,  
your TAD will determine the number of rings before the call is answered. Pay  
special attention to the directions in the Installation chapter for connecting a TAD  
to your fax machine.  
I N T R O D U C T I O N  
3
ECM (Error Correction Mode)  
The Error Correction Mode (ECM) is a way for the fax machine to check the  
integrity of a fax transmission while it is in progress. ECM transmissions are  
possible only between machines that both have the ECM feature. If they do, you  
may send and receive fax messages that are continuously checked for their  
integrity.  
Sufficient memory must be available in your fax machine for this feature to work.  
C H AP T E R O N E  
4
FAX 1170 Control Panel  
Overview  
19  
22  
21 20  
18 17  
16 15  
1170  
PLAIN PAPER FACSIMILE  
Function  
Tel-index Resolution  
Mode  
DEF  
Q.Scan  
Help  
ABC  
01  
13  
02  
14  
03  
15  
04  
16  
Hook  
Hold  
Sort  
1
G H I  
2
JKL  
3
MN O  
1
2
3
4
14  
13  
Enlarge/  
Reduce  
05  
17  
06  
18  
07  
19  
08  
20  
5
TUV  
4
PQRS  
6
W XYZ  
Redial / Pause  
Speed Dial  
Copy  
Stop  
Start  
7
8
0
9
09  
21  
10  
22  
11  
23  
12  
24  
Shift  
Set  
Clear  
10  
5
6
11  
12  
7
8
9
7
Start  
Help  
12  
13  
16  
17  
6
Shift  
1
Hook  
Prints a quick reference  
Help List.  
Starts an operation,  
such as sending a fax.  
To access memory  
locations 13 through  
24 in the One Touch  
keys, hold down the  
Shift key.  
Lets you dial telephone  
and fax numbers  
without lifting the  
handset.  
Q. Scan  
Lets you take advantage  
of memory transmission.  
Enlarge/Reduce  
Use this key to enlarge  
or reduce copies  
depending on the ratio  
you select: 150%, 125%,  
120%, 100%, 93%, 87%,  
75% or 50%. To reduce  
the image size  
automatically select  
AUTO.  
Hold  
Lets you put calls on  
hold.  
2
3
(Left Arrow)  
(Right Arrow)  
Moves the LCD cursor  
to the left or right.  
7
18 Mode  
Use to select how fax  
machine will handle  
incoming calls.  
Redial / Pause  
Re-dials the last  
number called. Also  
inserts a pause in  
autodial numbers.  
Set  
8
9
19 Resolution  
Stores a function setting  
into the fax machine.  
Sets the resolution when  
you send a fax.  
Sort  
14  
15  
Clear  
Use this key when you  
want multiple copies of  
a multiple page  
Speed Dial  
4
5
20  
21  
Tel-index  
Lets you look up numbers  
stored in the dialing memory.  
Deletes entered data or  
backs up one step in  
function procedure.  
Lets you dial stored  
phone numbers by  
pressing a two-digit  
number.  
original copied in order.  
Function  
Lets you access the function  
and programming mode.  
10 Copy  
Makes a copy.  
One Touch  
Dial Keys  
These twelve keys give  
you instant  
access to previously  
stored phone numbers.  
Dial Pad  
Dials phone and fax  
numbers, and can be  
used as a keyboard for  
entering information  
into the fax machine.  
11  
Stop  
22 Liquid Crystal Display  
LCD displays messages to  
help you set up and operate  
your fax machine.  
Stops a fax, cancels an  
operation, or exits from  
function mode.  
I N T R O D U C T I O N  
5
FAX 1270 Control Panel  
Overview  
19  
22  
21 20  
18 17  
16 15  
1270  
PLAIN PAPER FACSIMILE  
Function  
Tel-index Resolution  
Mode  
DEF  
Q.Scan  
Help  
ABC  
01  
13  
02  
14  
03  
15  
04  
16  
Hook  
Hold  
Sort  
1
2
3
4
1
G H I  
2
JKL  
3
MN O  
14  
13  
Enlarge/  
Reduce  
05  
17  
06  
18  
07  
19  
08  
20  
5
TUV  
4
PQRS  
6
W XYZ  
Redial / Pause  
Speed Dial  
Copy  
Stop  
Start  
7
8
0
9
09  
21  
10  
22  
11  
23  
12  
24  
Shift  
Set  
Clear  
5
6
9
10  
11  
12  
7
8
7
Start  
Help  
16  
12  
6
Shift  
1
Hook  
Prints a quick reference  
Help List.  
Starts an operation,  
such as sending a fax.  
To access memory  
locations 13 through  
24 in the One Touch  
keys, hold down the  
Shift key.  
Lets you dial telephone  
and fax numbers  
without lifting the  
handset.  
Enlarge/Reduce  
Use this key to enlarge  
or reduce copies  
depending on the ratio  
you select: 150%, 125%,  
120%, 100%, 93%, 87%,  
75% or 50%. To reduce  
the image size  
automatically select  
AUTO.  
17  
Q. Scan  
13  
Lets you take advantage  
of memory transmission.  
Hold  
Lets you put calls on  
hold.  
2
3
(Left Arrow)  
(Right Arrow)  
Moves the LCD cursor  
to the left or right.  
7
18 Mode  
Use to select how fax  
machine will handle  
incoming calls.  
Redial / Pause  
Re-dials the last  
number called. Also  
inserts a pause in  
autodial numbers.  
Set  
8
9
19 Resolution  
Stores a function setting  
into the fax machine.  
Sets the resolution when  
you send a fax.  
Sort  
14  
15  
Use this key when you  
want multiple copies of  
a multiple page  
Clear  
Speed Dial  
4
5
20  
21  
Tel-index  
Lets you look up numbers  
stored in the dialing memory.  
Deletes entered data or  
backs up one step in  
function procedure.  
Lets you dial stored  
phone numbers by  
pressing a two-digit  
number.  
original copied in order.  
Function  
Lets you access the function  
and programming mode.  
One Touch  
Dial Keys  
10 Copy  
Makes a copy.  
Dial Pad  
These twelve keys give  
you instant access to  
previously stored  
Dials phone and fax  
numbers, and can be  
used as a keyboard for  
entering information  
into the fax machine.  
11  
Stop  
22 Liquid Crystal Display  
LCD displays messages to  
help you set up and operate  
your fax machine.  
Stops a fax, cancels an  
operation, or exits  
from function mode.  
phone numbers.  
C H AP T E R O N E  
6
MFC 1770/1780 Control Panel  
Overview  
19  
22  
21 20  
18 17  
16 15  
MFC 1770  
Plain  
Paper  
FIVE IN ONE  
FAX  
PRINTER  
COPIER  
SCANNER  
PC FAX  
Function  
Tel-index Resolution  
ABC  
Mode  
DEF  
Q.Scan  
Help  
01  
13  
02  
14  
03  
15  
04  
16  
Hook  
Hold  
Sort  
1
2
3
4
1
2
JKL  
3
MN O  
14  
13  
G H I  
Enlarge/  
Reduce  
05  
17  
06  
18  
07  
19  
08  
20  
5
4
6
PQRS  
TUV  
W XYZ  
Redial / Pause  
Speed Dial  
Stop  
Start  
Copy  
7
8
0
9
09  
21  
10  
22  
11  
23  
12  
24  
Shift  
Set  
Clear  
5
6
9
10  
11  
16  
12  
7
8
7
Start  
Help  
12  
6
Shift  
1
Hook  
Prints a quick reference  
Help List.  
Starts an operation,  
such as sending a fax.  
To access memory  
locations 13 through  
24 in the One Touch  
keys, hold down the  
Shift key.  
Lets you dial telephone  
and fax numbers  
without lifting the  
handset.  
Enlarge/Reduce  
Use this key to enlarge  
or reduce copies  
depending on the ratio  
you select: 150%, 125%, 18 Mode  
13  
Q. Scan  
Lets you take advantage of  
memory transmission.  
17  
Hold  
Lets you put calls on  
hold.  
2
3
(Left Arrow)  
(Right Arrow)  
7
120%, 100%, 93%, 87%,  
75% or 50%. To reduce  
the image size  
Use to select how fax  
machine will handle  
incoming calls.  
Moves the LCD cursor  
to the left or right.  
Redial / Pause  
Re-dials the last  
automatically select  
AUTO.  
Set  
number called. Also  
inserts a pause in  
auto-dial numbers.  
8
9
19 Resolution  
Stores a function setting  
into the fax machine.  
Sets the resolution when  
you send a fax.  
Sort  
14  
15  
Use this key when you  
want multiple copies of  
a multiple page  
Speed Dial  
4
5
Clear  
20  
21  
Tel-index  
Lets you look up numbers  
stored in the dialing memory.  
Lets you dial stored  
phone numbers by  
pressing a two-digit  
number.  
Deletes entered data or  
backs up one step in  
function procedure.  
original copied in order.  
One Touch  
Dial Keys  
Function  
Lets you access the function  
and programming mode.  
10 Copy  
Makes a copy.  
Dial Pad  
These twelve keys give  
you instant access to  
previously stored  
Dials phone and fax  
numbers, and can be  
used as a keyboard for  
entering information  
into the fax machine.  
11  
Stop  
22 Liquid Crystal Display  
LCD displays messages to  
help you set up and operate  
your fax machine.  
Stops a fax, cancels an  
operation, or exits from  
function mode.  
phone numbers.  
7
C H A P T E R T W O  
Assembly  
and  
2
Connections  
Caution  
Never install telephone wiring during a lightning storm.  
1
We recommend that this product be used with a surge protection device to  
protect the product against lightning storms.  
2
Never install a telephone jack in a wet location unless the jack is specifically  
designed for a wet location.  
3
4
Never touch telephone wires or terminals that are not insulated unless the  
telephone line has been disconnected at the network interface.  
Use caution when installing or modifying telephone lines.  
5
6
Avoid using a telephone (other than a cordless type) during an electrical  
storm. There may be a remote risk of electric shock from lightning.  
Do not use the telephone to report a gas leak in the vicinity of the leak.  
7
8
For PLUGGABLE EQUIPMENT, the socket-outlet should be installed near the  
equipment and should be easily accessible.  
C H AP T E R T WO  
8
Packing List  
Make sure you have the following items:  
Telephone  
Line Cord  
Recording Paper  
Wire Extension  
Telephone  
Handset  
Handset  
Curled Cord  
Starter  
Printing  
Cartridge  
(up to 100 pages)  
Document  
Wire Extension  
Document  
Support  
Recording Paper  
Support  
Owner’s  
Manual  
Multi-Function  
Link® CD-ROM  
(MFC1780)  
Multi-Function  
Link Disks  
(MFC1770)  
Quick Reference  
Guide  
(FAX1170 and MFC1770)  
Multi-Function  
Link® Manual  
(QuickStart Manual)  
(MFC1770/1780)  
Cable &  
PC I/F Box  
(MFC1770/1780)  
Brother StartCard  
(FAX1270 and MFC1780)  
AS S E MB LY AN D C O N N E C T I O N S  
9
Choosing a Location  
Place your fax machine on a flat, stable surface, such as a desk. Select a place  
that is free of vibration and shocks. Locate the fax machine near a telephone jack  
and a standard, grounded power outlet.  
Avoid placing your fax machine in a high-traffic area. Do not place near heaters,  
air conditioners, water, chemicals, or refrigerators. Do not expose the fax machine  
to direct sunlight, excessive heat, moisture, or dust. Do not connect your fax  
machine to electrical outlets controlled by wall switches or automatic timers.  
Disruption of power can wipe out information in the unit’s memory. Do not  
connect your fax machine to electrical outlets on the same circuit as large  
appliances or other equipment that might disrupt the power supply. Avoid  
interference sources, such as speakers or the base units of cordless phones.  
Assembly  
Attach the document support  
Attach the document support and the document wire extension as shown in the  
illustration below.  
Document Support  
OPEN Button  
Document Wire  
Extension  
C H AP T E R T WO  
10  
Attach recording paper support  
Attach the recording paper wire extension.  
1
2
Open the recording paper cover. Using the groove in the cover, insert the  
recording paper support as shown.  
Recording Paper Support  
Recording Paper  
Wire Extension  
Recording  
Paper Cover  
Install the printing cartridge  
Push the OPEN button to open the top cover.  
Remove the stopper for the printing cartridge.  
1
2
Indented arrow  
White shaft  
Blue shaft  
Black Spool  
Stopper  
Turn the black spool on the right clockwise to tighten the ribbon, as shown.  
3
AS S E MB LY AN D C O N N E C T I O N S  
11  
Install the printing cartridge by inserting the indented first and placing  
the cartridge into its four holders.  
4
Indented  
OPEN button  
Black Spool  
Holder  
Press down on both sides of the cover to close it securely.  
5
The starter cartridge prints up to 100 pages.  
Install recording paper  
The paper cassette can hold about 200 sheets of 20-lb. paper.  
Open the paper casette cover.  
1
2
Place up to 200 sheets of paper in the casette. Do not allow level of paper to  
pass the paper guide.  
Close the paper casette cover.  
3
Paper Guide  
Paper  
Casette  
Cover  
Paper  
Casette  
C H AP T E R T WO  
12  
Connect the handset  
Connect the curled handset cord to the bottom of the handset and the side of the  
fax machine.  
*
*PC I/F jack is for use only with Multi-Function  
Link®, which is included with the MFC 1770/1780,  
or with the Missing Link option. If you have not  
purchased Missing Link or Multi-Function Link®  
for your FAX 1170/1270, then ignore this jack.  
Connect the power cord  
When you connect the power, the screen displays 01/01 00:00.  
NOTICE:  
1) This fax must be grounded using a 3-prong plug.  
2) Since the machine is grounded through the power outlet, you can protect  
yourself from potentially hazardous electrical conditions on the telephone  
network by keeping the power to your fax machine on when you connect it to  
a telephone line. Similarly, you can protect yourself when you want to move  
your machine, by disconnecting the telephone line first, and then the power  
cord.  
3) Lightning and power surges can damage this product! We recommend that  
you use a quality surge protection device on the AC power line as well as on  
the telephone line, or unplug the lines during a lightning storm.  
AS S E MB LY AN D C O N N E C T I O N S  
13  
Connect the telephone line  
Connect one end of the telephone line cord to the jack labeled LINE on the left  
side of the fax machine. Connect the other end to a modular wall jack.  
Special Line Considerations  
Roll Over Phone Lines  
A roll over phone system is a group of two or more separate telephone lines that  
pass incoming calls to each other if they are busy. The calls are usually passed  
down or “rolled over” to the next available phone line in a preset order.  
Your fax machine can work in a roll over system as long as it is the last number  
in the sequence, so the call cannot roll away. Do not put the fax machine on any  
of the other numbers; when the other lines are busy and a second fax call is  
received, the fax call is transferred to a line that does not have a fax machine.  
Your fax machine will work best on a dedicated line.  
Two-Line Phone System  
A two-line phone system is nothing more than two separate phone numbers on  
the same wall outlet. The two phone numbers can be on separate jacks (RJ11) or  
combined into one jack (RJ14). Your fax machine must be plugged into an RJ11  
jack. RJ11 and RJ14 jacks may be equal in size and appearance and both may  
contain 4 wires (black, red, green, yellow). To test the type of jack, plug in a  
two-line phone and see if it can access both lines. If it can, you must separate the  
line for your fax machine.  
C H AP T E R T WO  
14  
Converting Telephone Wall Outlets  
There are three ways to convert to an RJ11 receptacle. The first two ways may  
require assistance from the telephone company. You can change the wall outlets  
from one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet  
installed and slave or jump one of the phone numbers to it.  
The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter  
into an RJ14 outlet. It separates the wires into two separate RJ11 jacks (Line 1,  
Line 2) and a third RJ14 jack (Lines 1 and 2). If your fax machine is on Line 1,  
plug the fax machine into L1 of the triplex adapter. If your machine is on Line 2,  
plug it into L2 of the triplex adapter.  
Triplex Adapter  
RJ14  
RJ11  
RJ14  
Installing Fax Machine, External Two-Line TAD,  
and Two-Line Telephone  
When you are installing an external two-line telephone answering device (TAD)  
and a two-line telephone, your fax machine must be isolated on one line at both  
the wall jack and at the TAD. The most common connection is to put the fax  
machine on Line 2, which is our assumption in the following steps. The back  
of the two-line TAD must have two telephone jacks: one labeled L1 or L1/L2, and  
the other labeled L2. You will need at least three telephone line cords, the one that  
came with your fax machine and two for your external two-line TAD. You will  
need a fourth line cord if you add a two-line telephone.  
Place the two-line TAD and the two-line telephone next to your fax machine.  
1
2
Plug one end of the telephone line cord for your fax machine into the L2  
jack of the triplex adapter. Plug the other end into the LINE jack on the left  
side of the fax machine.  
Plug one end of the first telephone line cord for your TAD into the L1 jack of  
the triplex adapter. Plug the other end into the L1 or L1/L2 jack of the  
two-line TAD.  
3
AS S E MB LY AN D C O N N E C T I O N S  
15  
Plug one end of the second telephone line cord for your TAD into the L2 jack  
of the two-line TAD. Plug the other end into the EXT. jack on the left side of  
the fax machine.  
4
Triplex Adapter  
Two Line Phone  
Two Line External TAD  
Fax Machine  
You can keep two-line telephones on other wall outlets as always. There are two  
ways to add a two-line telephone to the fax machine’s wall outlet. You can plug  
the telephone line cord from the two-line telephone into the L1+L2 jack of the  
triplex adapter. Or, you can plug the two-line telephone into the TEL jack of the  
two-line TAD.  
Multi-Line Connections (PBX)  
Most offices use a central telephone system. While it is often relatively simple to  
connect the machine to a key system or a PBX (Private Branch Exchange), we  
suggest that you contact the company that installed your telephone system and  
ask them to connect the fax machine for you. It is advisable to have a separate  
line for the fax machine. You can then leave the machine in FAX ONLY Mode to  
receive faxes any time of day or night.  
See  
Easy Receive  
p. 36  
If the fax machine is to be connected to a multi-line system, ask your installer to  
connect the unit to the last line on the system. This prevents the unit from being  
activated each time a telephone call is received.  
As with all fax units, this machine must be connected to a two wire system. If  
your line has more than two wires, proper connection of the fax machine cannot  
be made.  
C H AP T E R T WO  
16  
If you are installing the machine to work with a PBX:  
It is not guaranteed that the unit will operate correctly under all  
circumstances with a PBX. Any cases of difficulty should be reported first to  
the company that handles your PBX.  
1
2
3
If all incoming calls will be answered by a switchboard operator, it is  
recommended that the Answer Mode be set to MANUAL. All incoming calls  
should initially be regarded as telephone calls.  
The unit may be used with either pulse or tone dialing telephone service.  
Custom Features on Your Phone Line  
If you have Call Waiting, Ring Master, Voice Mail, an answering service, alarm  
system or any other custom feature on your telephone line, it may create a  
problem in the operation of your fax machine.  
Connecting an External  
Telephone Answering Device (TAD)  
Sequence  
You might choose to connect an additional answering system. When you have an  
external TAD on the same telephone line as the fax machine, the TAD answers  
all calls. The fax machine “listens” for fax calling (CNG) tones. If it hears them,  
the fax machine takes over the call and receives the fax. If it doesn’t hear CNG  
tones, the fax machine lets the TAD continue playing your outgoing message so  
your caller can leave you a voice message.  
The TAD must answer within 4 rings (the recommended setting is 2 rings). The  
fax machine cannot hear CNG tones until the TAD has answered the call, and  
with 4 rings there are only 8-10 seconds of CNG tones left for the fax  
“handshake.” Make sure you carefully follow instructions in this manual for  
recording your outgoing message. We do not recommend using the “toll-saver”  
feature on your TAD if it exceeds 4 rings.  
AS S E MB LY AN D C O N N E C T I O N S  
17  
Do not connect a TAD elsewhere on the same phone line — your  
fax machine and TAD will both try to control the line.  
You may connect an external TAD to a separate wall jack only if you subscribe to  
your telephone company’s Distinctive Ring Service, have registered the distinctive  
ring pattern on your fax machine, use that number as a fax number and set your  
machine’s Answer mode to MANUAL.  
Connections  
The external TAD must be plugged into the left side of the fax machine, into the  
jack labeled EXT. Your fax machine cannot work properly if you plug the TAD into  
a wall jack.  
Plug the telephone line cord from the wall jack into the left side of the fax  
machine, in the jack labeled LINE.  
1
Plug the telephone line cord from your TAD into the left side of the fax  
machine, in the jack labeled EXT. (Make sure this cord is connected to the  
TAD at the TAD’s telephone line jack, and not its telephone set jack.)  
2
Set the Answer Mode to TAD.  
3
4
Set your external TAD to 4 rings or less. (The fax machine’s Ring Delay  
setting does not apply).  
Set the TAD to answer calls.  
5
6
Record the outgoing message (see below).  
C H AP T E R T WO  
18  
Outgoing Message (OGM)  
Timing is important in recording this message. The message sets up the ways to  
handle both manual and automatic fax reception.  
Record 5 seconds of silence at the beginning of your message. (This allows  
your fax machine time to listen for the fax CNG tones of automatic  
transmissions before they stop.)  
1
Limit your speaking to 20 seconds.  
2
3
End your 20-second message by giving your Remote Activation Code for  
people sending manual faxes. For example:  
“After the beep, leave a message or send a fax by pressing ✳5 1.”  
We recommend beginning your OGM with an initial 5-second silence because the  
Brother machine cannot hear fax tones over a resonant or loud voice. You may try  
omitting this pause, but if your machine has trouble receiving, then you must  
rerecord the OGM to include it.  
Connecting an External Telephone  
Your fax machine is equipped with a handset that you can use as a regular  
phone. However, you can also connect a separate telephone (or telephone  
answering device) directly to your fax machine.  
Connect the modular plug on the telephone’s line cord to the jack labeled EXT. on  
the left side of the fax machine.  
Whenever this phone (or TAD) is in use, the screen displays “EXT. TEL IN USE,”  
and, if the fax handset is lifted, an alarm sounds. To disconnect the call on the  
Hook  
external phone and switch to the fax, press  
.
19  
C H A P T E R T H R E E  
Fax  
Settings  
3
Fax Settings  
Setting Dialing Mode (Tone/Pulse)  
Your fax machine comes set to accommodate tone (multi-frequency) dialing  
service. If you have pulse (rotary) dialing service, you must change the dialing  
mode.  
Function  
6
1
Press  
,
,
. The screen prompts you to select TONE or PULSE.  
1
DIALING:TONE  
DIALING:PULSE  
Use or to select dialing mode.  
2
3
4
Set  
Press when the screen displays the dialing mode you want.  
Stop  
Press  
.
Setting Date and Time  
Your fax machine displays the date and time, and prints it on every fax you send.  
In the event of a power failure, the fax machine maintains date and time  
information for about one hour. All other settings remain unaffected.  
Function  
7
1
Press  
,
,
. The screen prompts you to enter the year.  
1
2
ENTER YEAR:XX  
Enter the last two digits of the year. The screen displays your entry, then  
prompts you to enter the month.  
ENTER MONTH:XX  
C H AP T E R T H R E E  
20  
Enter two digits for the month (for example, enter 09 for September, or 10 for  
October). The screen displays your entry, then prompts you to enter  
the day.  
3
4
ENTER DAY:XX  
Enter two digits for the day (for example, 06). The screen displays your entry,  
then prompts you to set the time.  
ENTER TIME:XX:XX  
Enter the time in 24-hour format (for example, enter 15:25 for 3:25 PM).  
Wait two seconds.  
5
6
Stop  
Press . The screen now displays the date and time you set, and displays it  
7
whenever the fax machine is standing by.  
Setting Station ID  
See  
Composing  
Electronic  
Cover Page  
p. 48  
You can store your name, fax number, and telephone number to be printed on the  
fax Cover Page, and on all fax pages.  
Function  
7
4
Press  
,
,
. The screen prompts you to enter your fax number.  
1
FAX:  
See  
Entering  
Text  
Enter your fax number (up to 20 digits). The screen displays your entry.  
2
3
Set  
Press . The screen prompts you to enter your telephone number.  
p. 20  
TEL:  
Enter your telephone number (up to 20 digits). If your telephone number  
and fax number are the same, enter the same number again.  
4
5
Set  
Press . The screen prompts you to enter your name or your company name.  
NAME:  
Use the keypad to enter your name (up to 20 characters). (You can use the  
chart on page 21 to help you enter letters.)  
6
Set  
Press to confirm.  
7
8
Stop  
Press . The screen returns to the date and time.  
Entering Text  
When you are setting certain functions, such as the Station ID, you may need to  
enter text into the fax machine. Most number keys have three or four letters  
printed above them. The keys for 0, #, and ✳don’t have printed letters because  
they are used for special characters.  
F AX S E T T I N G S  
21  
By pressing the appropriate number key the correct number of times, you can  
access the character you want.  
Press Key  
one time  
two times three times four times  
A
D
G
J
B
E
C
F
2
3
4
5
6
7
8
9
H
K
N
Q
U
X
I
L
O
R
V
Y
M
P
S
Z
T
W
Inserting spaces  
If you want to enter a blank space, press twice.  
Making corrections  
If you entered a letter incorrectly and want to change it, press to move the  
Clear  
cursor under the last correct letter. Then press  
; all letters above and to the  
right of the cursor are deleted. Re-enter the correct text and/or digits. You can also  
back up and type over incorrect letters.  
Repeating letters  
If you need to enter a character assigned to the same key as the previous  
character, press to move the cursor to the right.  
Special characters and symbols  
Press for (space) ! “ # $ % & ‘ ( ) * + , - . /  
*
Press # for : ; < = > ? @ [ ] ^ _  
Press Ø for Ä Ë Ö Ü À Ç È É 0  
C H AP T E R T H R E E  
22  
NOTICE: The Telephone Consumer Protection Act of 1991 makes it unlawful for  
any person to use a computer or electronic device to send any message via a  
telephone fax machine unless such messages clearly contain, in a margin at the  
top or bottom of each transmitted page, or on the first page of the transmission,  
the date and time it is sent and an identification of the business or other entity or  
other individual sending the message and the telephone number of the sending  
machines or such business, other entity, or individual. In order to program this  
information into your fax machine, you should complete the steps described on  
page 19 and 20.  
■ The telephone number you enter is used only for Call Back Message and  
Cover Page features.  
■ If you do not enter a fax number, no additional information can be entered.  
See  
ALL DIAL  
Report  
■ To enter a space, press  
.
■ If your Station ID has already been programmed, the screen prompts “1” to  
p. 65  
make a change, or “2” to exit without changing.  
Storing One Touch Dial Numbers  
You can store 24 fax/phone numbers that you can dial by pressing one key. You  
can also store names with these numbers. When you press a One Touch dial  
Start  
location and , the screen displays the name or number as the call is dialed.  
One Touch keys are not the dial pad keys. They are the 12 keys (numbers  
01-24) located to the right of the dial pad. Numbers 13-24 are accessed by  
Shift  
holding down  
while you press the appropriate One Touch key.  
Function  
4
1
Press  
,
,
.
1
2
01  
Press the One Touch key where you want to store a number. (Key is  
pre-programmed for Brother Fax-Back System (USA only). You can override  
it if you wish.) The screen displays the location you selected.  
Enter a number (up to 20 digits). If you want to enter a pause in the  
dialing sequence (to wait for an “outside line,” for example), press  
3
Redial/Pause  
as you’re entering digits. You can enter only one pause in each  
Redial/Pause  
AUTO DIAL number. Pressing  
enters a 3.5-second pause when the  
number is dialed, and a dash appears on the screen.  
Set  
Press . The screen prompts you to enter a name for this number.  
4
5
NAME:  
Use the dial pad to enter the name (up to 15 characters). You can use the  
chart on page 21 to help you enter letters — OR — Go to Step 6 to store the  
number without a name.  
F AX S E T T I N G S  
23  
Set  
Press . The screen prompts you to select the type of number this is. Use  
or to select the type you want.  
6
FAX a fax only number  
TEL a telephone (voice) number  
F/T  
both a fax and telephone (voice) number  
CHAIN a number (usually an access code) for chain dialing.  
Set  
Press  
.
7
8
Stop  
Return to Step 2 to store another One-Touch number — OR — Press  
to exit.  
When you dial an AUTO DIAL number, the screen displays the name you’ve  
stored, or, if you haven’t stored a name, the number you’ve stored.  
You can use chain dialing to store long dialing sequences. For example, to store  
9 1 201 555 1234 987 65 4321, divide the number into 2 parts. Store the  
first part as a Chain type number (this tells the system that the dialing sequence is  
not complete).  
CHAIN — 9 1 201 555 1234  
The last part of the One-Touch number must be stored as any of the other  
following 3 types.  
FAX or F/T or TEL — 987 65 4321  
Now, when you dial, just press the two keys (one after the other, in order) where  
you’ve stored the two parts of the number.  
If you are using Chain Dialing with a credit card number, do not send an  
electronic cover page. The credit card number will appear on it.  
One Touch Dialing  
Hook  
Pick up the handset — OR — Press  
.
1
2
When you hear a dial tone, press the One Touch key of the location you  
want to call.  
If you try to use a One Touch location with no number stored in it, you hear a  
warning sound, and the screen displays “NOT REGISTERED.” The display  
returns to normal after 2 seconds.  
C H AP T E R T H R E E  
24  
Storing Speed Dial Numbers  
You can store Speed Dial numbers, when you dial by pressing only three keys.  
Model FAX 1170 has 26 Speed Dial locations, Models FAX 1270, MFC 1770 and  
MFC 1780 have 36. Even if you lose electrical power, numbers stored in memory  
will not be lost.  
Function  
4
2
Press  
,
,
. The screen prompts you to enter a location.  
1
SPEED-DIAL? #  
Use the keypad to enter a 2-digit location (01 - 26 or 36). The screen displays  
your entry, then prompts you to enter the number you’re storing.  
2
#05  
ENTER & SET  
Enter the number (up to 20 digits).  
3
4
Set  
Press . The screen now prompts you to store a name with this number.  
NAME:  
Use the keypad to enter the name (up to 15 characters). You can use the  
5
Set  
chart on page 21 to help you enter letters — OR — Press and go to  
Step 7 to store the number without a name.  
Set  
Press  
.
6
7
The screen prompts you to select the type of number this is. Use or to  
select the type you want.  
FAX a fax number  
TEL a telephone (voice) number  
F/T both a fax and telephone number  
CHAIN a number (usually an access code) for chain dialing.  
Set  
Press  
.
8
9
Stop  
Return to Step 2 to store another Speed Dial number — OR — Press  
to exit.  
Speed Dialing  
Hook  
Pick up the handset — OR — Press  
.
1
2
Speed Dial  
When you hear a dial tone, press  
Speed Dial number.  
, then press the two-digit  
Hook  
If you pressed  
to dial the call, pick up the handset when the other party  
3
answers. (The speaker works only one way; the other party won’t be able to  
hear you unless you pick up the handset.)  
F AX S E T T I N G S  
25  
Changing One Touch and  
Speed Dial Numbers  
If you try to store a One Touch or Speed Dial number in a location where a  
number is already stored, the screen displays the current name stored there, then  
prompts you to either  
1. CHANGE — OR — 2. EXIT.  
1
2
Press to change the number stored — OR — Press to exit without  
1
2
3
making a change.  
Clear  
If you want to erase the number, press  
of the digits.  
when the cursor is to the far left  
If you want to change a digit, use or to position the cursor under the  
digit you want to change, then press  
Clear  
.
Enter a new number.  
4
5
Follow the directions from Step 4 in Storing One Touch Numbers or Storing  
Speed Dial Numbers.  
Setting Groups for Broadcasting  
See  
Storing  
One Touch  
Dial  
Number Groups allow you to send the same fax message to many fax numbers by  
Start  
pressing only one One Touch key (Broadcasting) and  
. First, you’ll need to  
store each fax number as a One Touch or Speed Dial number. Then, you can  
combine them into a Group. Each Number Group uses a One Touch key. Finally,  
you can have up to 6 small Number Groups, or you can assign many numbers to  
one large group. If you have Model FAX 1170 you can assign up to 49 numbers to  
one large group, and for Models FAX 1270, MFC 1770 and MFC 1780 up to 59  
numbers to one large group.  
Numbers  
p. 22  
and  
Storing  
Speed Dial  
Numbers  
p. 24  
Function  
4
3
Press  
,
,
. The screen displays  
1
SELECT ONE-TOUCH  
Select a One Touch key to be the Group Number. (For example, press one  
2
3
02  
touch location for group 2.)  
1
Use the dial pad to enter the group number (for example, press for  
group 1).  
SETUP GROUP:GO  
ENTER & SET  
C H AP T E R T H R E E  
26  
Use the keypad to enter the One Touch or Speed Dial numbers in this group.  
4
0
3
0
5
0
2
For example, enter  
,
,
. Enter a before  
Speed Dial locations; enter a before One Touch locations.  
G01:#O3#O5*O2  
Set  
Press . The screen prompts you to enter a name.  
5
6
NAME:  
ENTER & SET  
Use the keypad and the chart on pages 20-21 to enter a name for the group  
(for example, NEW CLIENTS).  
Set  
Press  
Press  
.
7
8
Stop  
to exit.  
You can print a list of all One Touch and Speed Dial numbers. See Chapter 9,  
“Printing Reports and Lists.”  
Setting Beeper Level  
You can set the beeper to LOW, HIGH or OFF. The machine comes set to LOW.  
When the beeper is set to LOW or HIGH, the fax machine beeps every time you  
press a key or make an error, and at the end of fax sending or receiving.  
Function  
5
2
Press  
,
,
.
1
2
3
4
Press or to select your setting.  
Set  
When the screen displays the setting you want, press  
.
Stop  
Press  
to exit.  
Memory Storage  
All settings in the SET AUTO DIAL, USER OPTIONS, TEL OPTIONS, and SETUP  
SYSTEM functions are stored permanently and will be retained even in the event  
of a power failure.  
27  
C H A P T E R F O U R  
On-Screen  
Programming  
4
User-Friendly Programming  
See  
Using This  
Manual  
p. 1  
We have designed your fax machine with on-screen programming and a Help key.  
User-friendly programming helps you take full advantage of all the functions  
your fax machine has to offer.  
Since your fax programming is done on the LCD, we created step-by-step  
on-screen prompts to help you program your fax machine. All you need to do is  
follow the prompts as they guide you through the function menu selections and  
programming options and settings.  
Function Mode  
You can access the function mode by pressing  
Function  
. When you enter the  
function mode, your fax machine displays a list of main menu options from  
which you can choose. These menu options appear one after the other on the  
Set  
display. Select a menu option by pressing when the option appears on the  
LCD. The display will scroll the options within that menu.  
You can “scroll” more quickly through options by pressing . When the screen  
Set  
displays your selection, press . (Use to scroll backward if you passed your  
choice or to save key strokes. Both arrow keys show all options, in the opposite  
order.)  
Stop  
If you want to exit the Function Mode, press  
.
C H AP T E R F O U R  
28  
Alternating Displays  
When you see alternating displays, the LCD sometimes alternates between the  
currently selected option, and a help message giving brief instructions about how  
to proceed. The display you'll probably see most often is shown below, showing  
you, when you place a document in the feeder, that you can dial a number and  
send a fax, or you can make a copy.  
FAX: NO. & START  
COPY: PRESS COPY  
Function Selection Table  
If you have a basic understanding of how to program a fax machine, you can  
perform most of the programming settings without the Owner’s Manual. To help  
you understand the function selections, options, and settings that are found in  
your fax programs, use the Function Selection Table below.  
1. TEMP. SETTINGS  
Function  
Description  
Factory Set More Info  
1. TIMER  
Send documents later.  
--  
p. 45  
2. POLLING  
Retrieve faxes from another  
machine.  
OFF  
pp. 56-57  
3. CALL RESERVE  
4. CONTRAST  
You can send a fax, then speak.  
OFF  
pp. 50-51  
p. 34  
Change lightness or darkness  
of fax you’re sending.  
AUTO  
5. RESOLUTION  
Allows you to change resolution  
page by page.  
STANDARD  
OFF  
pp. 34, 52  
p. 47  
6. OVERSEAS MODE Adjusts for sometimes difficult  
overseas transmissions.  
7. COVERPAGE  
Automatically sends coverpage  
you program.  
OFF  
pp. 49-50  
O N - S C R E E N P R O G R AMMI N G  
29  
2. CANCEL JOB  
Function  
Description  
Factory Set More Info  
Cancel a timed or polled job.  
p. 47  
3. PRINT REPORTS  
Function  
Description  
Factory Set More Info  
1. ACT. REPORT  
2. ALL DIAL  
3. TEL. INDEX  
4. COVER PAGE  
5. CALL BACK MSG  
6. USER OPTIONS  
7. XMIT REPORT  
8. MEMORY STATUS  
9. CALLER ID  
p. 65-66  
p. 65-66  
p. 65-66  
p. 65-66  
p. 65-66  
p. 65-66  
p. 65-66  
p. 65-66  
p. 65-66  
Print lists and reports of activity  
(Details in Chapter 9).  
OFF  
4. SET AUTO DIAL  
Function  
Description  
Factory Set More Info  
1. ONE-TOUCH DIAL Dial numbers stored in memory USER DEFINED pp. 22-23  
by pressing only one key.  
2. SPEED-DIAL  
Dial numbers stored in memory  
pressing only 3 keys.  
p. 24  
pp. 25-26  
3. SETUP GROUPS  
Set up a group number  
for broadcasting.  
5. USER OPTIONS  
Function  
Description  
Factory Set More Info  
1. SMOOTHING  
Enhance the appearance of  
incoming faxes.  
ON  
p. 39  
2. BEEPER  
Adjust volume level of beeper.  
LOW  
OFF  
p. 26  
p. 49  
3. COVERPG ON/OFF Send automatic coverpage  
with comment.  
4. ERROR RE-TX  
5. REDUCTION  
6. RCD PAPER  
Resend a fax if an error occurs. OFF  
p. 48  
p. 40  
p. 39  
Reduce size of image.  
AUTO  
LETTER  
Select size of paper for fax  
receiving.  
C H AP T E R F O U R  
30  
6. TEL OPTIONS  
Function  
Description  
Factory Set More Info  
1. TONE/PULSE  
2. RING DELAY  
Select dialing mode.  
TONE  
p. 19  
Number of rings before machine 2  
answers in F/T or FAX ONLY  
mode.  
pp. 35, 37  
3. SPEAKER VOLUME Adjust speaker volume.  
LOW  
p. 38  
4. F/T RING TIME  
Sets the time for “double-ring” 20  
pp. 35, 38  
in F/T mode.  
5. RING VOLUME  
6. DISTINCTIVE  
Adjust volume of ringer.  
MEDIUM  
OFF  
p. 39  
Use with phone company  
distinctive ringing service  
to register ring pattern  
with fax machine.  
pp. 35, 53-55  
7. CALLER ID  
View last 30 Caller IDs  
stored in memory.  
pp. 55-56  
p. 38  
8. HANDSET VOLUME Adjust handset volume.  
LOW  
7. SETUP SYSTEM  
Function  
Description  
Factory Set More Info  
1. DATE/TIME  
Enter date and time for LCD  
01/01/200000:00 pp. 19-20  
display and to print on  
transmissions.  
2. DAILY TIMER  
3. INTERVAL  
Send delayed jobs at the same  
time every day.  
00:00  
OFF  
--  
p. 45  
p. 66  
p. 20  
Select the interval of time  
between activity reports.  
4. STATION ID  
Program name, fax number,  
and telephone number to  
appear on each transmitted page.  
5. REMOTE CODE  
6. EASY RECEIVE  
Enter code to activate or  
deactivate machine from a  
remote location.  
ON (✳51, #51) pp. 52-53  
Receive fax messages without  
pressing Start key.  
ON  
pp. 36-37  
p. 48  
7. SET COVERPAGE Register your own two  
custom comments.  
8. MF LINK  
Fax Receive Only/PC Primary/  
PC Receive Only.  
PC Primary  
Multi-  
Function  
Link® or MFL  
QuickStart  
Manual  
O N - S C R E E N P R O G R AMMI N G  
31  
8. REMOTE FAX OPT (Only for FAX 1270, MFC 1770 and MFC1780)  
Function  
Description  
Factory Set More Info  
1. FAX STORAGE  
Store incoming fax in memory. OFF  
p. 59  
2. FAX FWD/PAGING Set fax to forward fax/message. OFF  
3. REMOTE ACCESS Set code for retrieving faxes. 159✳  
pp. 60-61  
p. 61  
4. PRINT FAX  
Print incoming faxes stored in  
the memory.  
p. 53  
0. INTERRUPT  
Function  
——  
Description  
Factory Set More Info  
——  
——  
p. 46  
C H AP T E R F O U R  
32  
33  
C H A P T E R F I V E  
Basic Fax  
Operation  
5
Sending Faxes  
Before you begin:  
■ Documents must be between 5.8 and 8.5 inches wide, and 5.9 and 23.7  
inches long. Your fax machine can only scan an image 8.2 inches wide,  
regardless of how wide the paper is.  
■ Make sure you insert documents face down, top edge first.  
■ Adjust the paper guides to fit the width of your document.  
Paper guides  
■ The automatic document feeder (ADF) can hold up to 20 pages, feeding  
each one individually through the fax machine. Use standard (20 lb.) paper  
when using the ADF; if you’re using heavier paper, feed each sheet  
individually to prevent paper jams.  
C H AP T E R F I VE  
34  
Resolution  
■ Press  
(before you send the fax)to select the resolution for the  
document you’re sending.  
Standard — suitable for most typed documents.  
Fine — good for small print; transmits a little slower than standard  
resolution.  
Super Fine — good for small print or artwork; transmits slower than fine  
resolution.  
Photo — use when document has varying shades of gray; slowest  
transmission time.  
■ DO NOT use curled, wrinkled, folded, or ripped paper, or paper with staples,  
paper clips, paste or tape attached. DO NOT use cardboard, newspaper, or  
fabric.  
■ Make sure documents written with ink are completely dry.  
Contrast Setting  
If your document is very light or very dark, you might want to set the contrast  
accordingly. Use S.LIGHT to send a very light document. Use S.DARK to send a  
very dark document.  
Insert the document, face down, in the feeder.  
1
2
3
4
5
6
Function  
1
4
Press  
,
,
.
Use or to select AUTO, S.LIGHT, or S.DARK.  
Set  
When the screen displays your selection, press  
.
Stop  
Press  
to exit.  
Start  
Copy  
Enter a fax number and press  
make a copy.  
to send a fax — OR — Press  
to  
Manual Transmission  
Manual transmission lets you hear the dial tone, ringing, and fax receiving tones  
before sending the fax.  
See  
One-Touch  
Dialing  
p. 23  
Insert the document face down in the feeder.  
Pick up the handset and listen for a dial tone  
Hook  
1
2
— OR — Press  
and listen for a dial tone.  
Enter the fax number you want to call (you can enter the digits using the  
keypad, or you can enter a One Touch or Speed Dial number or you can  
call from the Tel-index).  
3
B AS I C F AX O P E R AT I O N  
35  
See  
Speed Dial  
p. 24  
Start  
When you hear the fax tone, press  
.
4
5
If you’re using the handset, hang up.  
Automatic Transmission  
This is the easiest way to send a fax. IMPORTANT: Do not pick up the handset  
Hook  
or press  
.
Insert the document face down in the feeder.  
1
2
3
Enter the fax number from One Touch or Speed Dial or Tel-index or keypad.  
Start  
Press  
.
Manual and Automatic Fax Redial  
Redial/Pause  
If you’re sending a fax manually and the line is busy, press  
to retry  
the number.  
If you’re sending a fax automatically, the machine will detect if the line is busy  
and will automatically redial up to three times.  
Receiving Faxes  
Select Answer Mode  
Manual — You must answer all calls yourself. If you hear fax tones, press  
to begin receiving the fax, then hang up. You must use this mode with  
Distinctive Ring.  
Start  
See  
Distinctive  
Ringing  
p. 53  
Fax Only — The fax machine automatically answers every call as a fax call.  
You cannot receive a voice call, but you can dial out and make a voice call.  
F/T — The fax machine automatically answers every call. If the call is a fax, it  
prints the fax. If the call is not a fax, it signals you with a double ring (ring-ring),  
different from the phone company ringing, to alert you to pick up the call. If you  
select this setting, you’ll need to set the Ring Delay and F/T Ring Time features  
(on the following pages). If you have extension phones on the same line as the  
fax machine, set Ring Delay to 4.  
See  
F/T (Fax/Tel)  
Mode Only  
p. 52  
C H AP T E R F I VE  
36  
TAD — This is the only setting in which you can use an answering machine.  
Your telephone answering device is connected to your fax machine, and answers  
every call. Once the TAD answers, the fax machine listens for fax tones. If it  
detects fax tones, it prints the fax.  
The TAD setting works only with an external telephone answering device (TAD); it  
does not work with telephone company voice mail. Ring Delay and F/T Ring  
Time do not work in this setting.  
Current  
Answer Mode  
MNL:  
FAX:  
F/T:  
TAD:  
MANUAL  
FAX ONLY  
09/06 15:25 FAX  
FAX/TEL  
EXTERNAL ANSWERING SYSTEM  
Function  
Tel-index  
Resolution  
Mode  
Q. Scan  
Easy Receive  
See  
Operation  
from  
Start  
When you use this feature, you don’t have to press  
when you answer a fax  
call and hear calling beeps. Just hold the handset and wait a few seconds. When  
you see “RECEIVE” on the fax screen or when you hear “chirps” through the  
handset of an extension phone connected to another wall jack, just replace the  
handset, and the fax machine does the rest. Selecting ON allows the machine to  
receive fax calls automatically, even if you lift the handset of an external or  
extension phone. Selecting SEMI lets the fax machine receive the call only if  
you’ve answered it at the fax machine. Selecting OFF means you’ll have to  
Extension  
Telephone  
p. 52  
and  
For F/T  
(Fax/Tel)  
Mode Only  
p. 52  
Start  
5
1
activate the fax machine yourself, by pressing  
you are not at the fax machine.  
or by pressing  
if  
In case Easy Receive does not work, because of a poor phone line connection, just  
Start  
5
1
press  
or press the Activation Code  
.
Function  
7
6
Press  
,
,
.
1
2
3
4
Use or to select ON, SEMI, or OFF.  
Set  
Press when screen displays your selection.  
Stop  
Press  
to exit.  
If you’ve set the feature to ON, but your fax machine doesn’t automatically  
5
1
connect a fax call when you lift the extension phone handset, press  
.
Start  
At the fax machine, lift the handset and press  
.
If you send faxes from a computer on the same phone line and your fax machine  
intercepts them, turn Easy Receive SEMI or OFF.  
B AS I C F AX O P E R AT I O N  
37  
To select or change your Answer Mode  
Mode  
Press  
. The screen displays your current selection.  
1
FAX/TEL  
MANUAL  
FAX ONLY  
TAD  
Mode  
Continue to press  
until your new selection appears. After 2 seconds, the  
2
screen returns to the date and time display, along with your new Answer  
Mode setting.  
If you’re changing Answer Mode while in another operation, the screen returns to  
the current operation display.  
Setting Ring Delay  
The Ring Delay setting determines the number of times the fax machine rings  
before it answers. If you have extension phones on the same line as the fax  
machine, set the Ring Delay to 4.  
Function  
6
2
Press  
,
,
.
1
2
See  
Operation  
from  
Press or to select how many times the line rings before the fax  
machine answers (00 – 04). If you select 00, the line doesn’t ring at all.  
Set  
Press when the screen displays your selection.  
Extension  
Telephone  
p. 52  
3
4
Stop  
Press  
to exit.  
and  
For F/T  
(Fax/Tel)  
Mode Only  
p. 52  
Setting F/T Ring Time  
You need to determine how long the fax machine will send you its special double  
ring when you have a voice call. This ringing happens after the initial ringing  
from your telephone company (Ring Delay). Only the fax machine rings, for 10,  
20, 30, or 60 seconds; no other phones on that number will ring the special  
double ring (F/T Ring Time). However, you can answer the call on any extension  
phone on the same phone number as the fax machine.  
Function  
6
4
Press  
,
,
.
1
2
Press or to select how long the fax machine will ring to alert you that  
you have a voice call.  
Set  
Press when the screen displays your selection.  
3
RING TIME:XX SEC  
C H AP T E R F I VE  
38  
Stop  
Press  
to exit.  
4
Now, when a call comes in and the machine is set to F/T Mode, all phones on this  
line will ring the number of times you selected in Ring Delay.  
You can let the fax machine pick up and detect if it’s a fax or voice call. If it’s a  
fax call, the machine prints the fax. If it’s a voice call, the machine signals you  
with a double ring for the length of time you selected in F/T Ring Time.  
Even if the caller hangs up during the double ringing, the fax machine continues  
for the set time.  
Speaker Volume  
You can set the volume of the fax machine speaker.  
Function  
6
3
Press  
,
,
.
1
2
Press or to select your volume setting (OFF, LOW, MEDIUM, or  
HIGH).  
Set  
Press when the screen displays your selection.  
3
4
Stop  
Press  
to exit.  
Setting the Handset Volume  
You can set the Hand Set volume to LOW, HIGH, AMPLIFY. The factory setting  
LOW. AMPLIFY is the setting for a user who is hearing-impaired.  
The AMPLIFY volume level complies with FCC standards.  
Function  
6
8
Press  
,
,
.
1
2
3
4
Press or to select your setting.  
Set  
When the screen displays the setting you want, press  
.
Stop  
Press  
to exit.  
It is important that you do not choose AMPLIFY unless all the  
users are hearing-impaired. Otherwise, the default setting of AMPLIFY may  
damage the hearing of some users.  
B AS I C F AX O P E R AT I O N  
39  
Ring Volume  
You can select how loudly, or if, the fax machine rings.  
Function  
6
5
Press  
,
,
.
1
2
3
4
Press or to select OFF, LOW, MEDIUM, or HIGH.  
Set  
Press when the screen displays your selection.  
Stop  
Press  
to exit.  
Even if you select OFF, the ring volume will remain LOW in F/T ringing (double  
ringing), and LOW in Call Reservation.  
Smoothing  
When activated, this feature enhances the appearance of incoming faxes by  
“smoothing” lines. It takes no longer to receive faxes in this setting, which comes  
set to ON.  
You cannot use “smoothing” for outgoing faxes, or for printing lists and reports.  
Function  
5
1
Press  
,
,
.
1
2
3
4
Press or to choose ON or OFF.  
Set  
Press  
Press  
.
Stop  
to exit.  
Setting Recording Paper Size  
You can use three sizes of paper for printing your faxes — letter, legal, and A4.  
When you change the kind of paper you have loaded in the fax machine, you will  
need to change the setting for recording paper size, so the fax machine will know  
how to fit the incoming fax on the page. You can also select the level of page  
reduction to fit on the paper in your fax machine.  
Function  
5
6
Press  
,
,
. The screen displays  
1
6.RCD PAPER  
Use or to select LETTER, LEGAL or A4.  
2
3
4
5
6
Set  
Press when the screen displays your selection.  
Use or to select AUTO, 100%, 93%, 87% or 75%.  
Set  
Press when the screen displays your selection.  
Stop  
Press  
to exit.  
C H AP T E R F I VE  
40  
Printing a Reduced Incoming Document  
You can always reduce the size of an incoming fax to a fixed percentage,  
regardless of the size of the paper (up to legal) in your fax machine. If you choose  
AUTO, the fax machine chooses the level of reduction for you.  
Function  
5
5
Press  
,
,
. The screen displays  
1
5.REDUCTION  
Use or to select the reduction ratio you want — AUTO, 93%, 87%,  
or 75%. Choose 100% if you don't want a reduction.  
2
Set  
Press when the screen displays your selection.  
3
4
Stop  
Press  
to exit.  
Recommended Reductions  
If your paper is letter size (8.5" x 11"), and the incoming fax is  
letter size, select 93%  
A4, select 87%  
legal size, select 75%.  
If your paper is A4 (8.2" x 11.6"), and the incoming fax is  
letter size, select 100%  
A4, select 93%  
If your paper is legal size (8.5" x 14"), and the incoming fax is  
letter size, select 100%  
A4, select 100%  
legal size, select 93%.  
41  
C H A P T E R S I X  
Telephone  
Operation  
6
Dialing Options  
You can use your fax machine to make voice telephone calls, by dialing manually  
or by using Tel-index or One Touch or Speed Dial memory.  
Manual Dialing  
Manual dialing is simply pressing all of the digits of the phone number.  
Hook  
Pick up the handset — OR — Press  
.
1
2
3
When you hear a dial tone, dial the call, using the dial pad.  
Hook  
If you pressed  
to dial the call, pick up the handset when the other party  
answers. (The speaker works only one way; the other party won’t be able to  
hear you unless you pick up the handset.)  
To hang up a voice call, replace the handset.  
4
C H AP T E R S I X  
42  
One Touch Dialing  
Hook  
Pick up the handset — OR — Press  
.
See  
Storing One  
Touch Dial  
Numbers  
p. 22  
1
2
When you hear a dial tone, press the One Touch key of the location you want  
to call.  
Hook  
If you pressed  
to dial a voice call, pick up the handset when the other  
3
4
party answers. (The speaker works only one way; the other party won’t be  
able to hear you unless you pickup the handset.)  
To hang up a voice call, replace the handset.  
If you try to use a One Touch location with no number stored in it, you hear  
a warning sound, and screen displays “NOT REGISTERED.” The display  
returns to normal after 2 seconds.  
Speed Dialing  
See  
Storing  
Speed Dial  
Numbers  
p. 24  
Hook  
Pick up the handset — OR — Press  
.
1
2
Speed Dial  
When you hear a dial tone, press  
Speed Dial number.  
, then press the two-digit  
Hook  
If you pressed  
to dial a voice call, pick up the handset when the other  
3
4
party answers. (The speaker works only one way; the other party won’t be  
able to hear you unless you pickup the handset.)  
To hang up a voice call, replace the handset.  
Hold  
Hold  
Press  
to put a call on Hold.  
1
2
3
You can put down the handset without disconnecting the call.  
Pick up the fax machine handset to release the call from Hold. Picking up an  
extension handset will not release the call from Hold.  
Pause  
Redial/Pause  
Press  
to insert a 3.5 second pause between numbers.  
T E L E P H O N E O P E R AT I O N  
43  
Tone/Pulse  
If you have pulse dialing service, but need to send tone signals (for telephone  
banking, for example), follow the directions below. If you have touch tone service,  
you do not need this feature to send tone signals.  
Lift the handset.  
1
2
3
Press . Any digits dialed after this sends tone signals.  
When you hang up, the fax machine returns to pulse dialing service.  
Searching Telephone Index  
See  
Storing One  
Touch Dial  
Numbers  
p. 22  
You can search for names you have stored in One Touch and Speed Dial  
memories. Names are stored alphabetically.  
Tel-index  
Press  
, then enter the first letter of the name you’re looking for.  
1
2
3
Press or to search the memory.  
and  
Hook  
When the screen displays the name you want to call, press  
voice call, pick up the handset.  
, or for a  
Storing  
Speed Dial  
Numbers  
p. 24  
Start  
Press  
to begin dialing.  
4
5
Hook  
If you pressed  
to dial the call, pick up the handset when the other party  
answers. (The speaker works only one way; the other party won’t be able to  
hear you unless you pickup the handset.)  
C H AP T E R S I X  
44  
45  
C H A P T E R S E V E N  
Advanced  
Fax Operation  
7
Sending Faxes  
Quick Scan Fax Transmission  
You can scan a fax into the machine’s memory to be sent as soon as the scan is  
complete. This way, you don’t have to wait for the entire fax to be transmitted  
before you retrieve your original.  
If you get a “MEMORY FULL” message while scanning the first page of a fax,  
Stop  
press  
to cancel the scan. If you get a “MEMORY FULL” message while  
Start  
scanning in a subsequent page, you’ll have the option to press  
to transmit  
Stop  
the pages scanned so far, or to press  
to cancel the Quick Scan operation.  
Insert the document in the feeder.  
1
Q.Scan  
Press  
. The screen indicates how much memory is available.  
2
3
4
Enter the fax number.  
Start  
Press  
to begin scanning the document into memory. Once the scan is  
complete, the fax machine dials the call.  
Daily Timer  
You can use this function to send a fax at a set time every day. The setting stays  
the same until you change it.  
Function  
7
2
Press  
,
,
.
1
2
Use the keypad to enter the time in 24-hour format (for example, enter 19:45  
for 7:45 PM).  
Stop  
Wait 2 seconds, then press  
to exit.  
3
C H AP T E R S E VE N  
46  
Delayed Transmission  
You can use this function to send a fax up to 24 hours later.  
Insert the document in the feeder.  
1
2
Q.Scan  
You can press  
normally.  
to use memory transmission, or you can send your fax  
Function  
1
1
Press  
,
,
.
3
4
Enter the time you want the fax to be sent, in 24-hour format (for example,  
enter 19:45 for 7:45 PM).  
Stop  
Wait two seconds (the screen will display “1. TIMER”), then press . The  
screen prompts you to enter the fax number.  
5
MEMORY 100%  
ENTER FAX NO.  
Start  
Enter the fax number, and press  
. The fax machine will wait until the  
6
time you have entered to send the fax.  
Interrupting Timer and Poll Waiting  
You can send a fax now, even if you have the machine set to send a fax later, or if  
you have it set for Poll Waiting. However, you cannot use automatic redial or the  
function mode.  
Function  
0
Press  
,
.
1
2
Wait 2 seconds, then remove the documents that are waiting in the feeder.  
INSERT DOCUMENT  
Place the document you want to send now in the feeder.  
Enter the number for the fax you want to send now.  
Start  
3
4
5
6
7
Press  
.
After the transmission is finished, return the first document to the feeder.  
Function  
0
Press  
,
to restore the timer.  
AD VAN C E D F AX O P E R AT I O N  
47  
Canceling a Delayed Fax  
You can cancel tasks you’ve scheduled using the timer.  
Function  
2
Press  
,
. Any waiting jobs appear on the display. If no jobs are  
1
waiting, the screen displays “NO JOB WAITING.”  
2.CANCEL JOB  
If you have more than two jobs waiting, use or to select the job you  
2
Set  
want to cancel. Press when the screen displays your selection.  
— OR —  
If you have only one job waiting, go to step 3.  
1
2
Press to cancel — OR — Press to exit without canceling.  
3
4
Stop  
Press  
to exit.  
Broadcasting  
See  
Setting  
Using the numbers you have stored in Group, One Touch and Speed Dial memory,  
you can “broadcast” faxes automatically to many different locations in a few  
simple steps. (Model FAX 1170 offers 49 locations; Model FAX 1270, MFC 1770  
and MFC 1780 offer 59 locations.)  
Number  
Groups for  
Broadcasting  
p. 25  
Insert the document in the feeder.  
1
2
3
Q.Scan  
Press  
. The screen displays how much memory is available.  
Enter the One Touch and Speed Dial numbers (one after the other) or Group  
Numbers you have stored.  
Start  
Press . The fax machine stores the document in memory, then transmits  
4
5
it to all the numbers you entered. If a number is busy, the machine will retry.  
Stop  
Press  
during transmission to cancel the current fax broadcast.  
Overseas Mode  
See  
Sending  
Faxes  
After you send a fax using this feature, the feature turns itself off.  
Insert document.  
1
2
Function  
pp. 33-35  
1
6
Press  
,
,
.
6.OVERSEAS MODE  
Press or to select ON (or OFF).  
3
4
5
6
Set  
Press when the screen displays your selection.  
Stop  
Press  
to exit.  
Follow basic procedures to send fax.  
C H AP T E R S E VE N  
48  
Error Re-Transmission  
Sometimes there is noise or interference on the phone line, which makes it  
difficult for your fax machine to transmit a fax. You can set the fax machine to  
automatically retransmit (re-tx).  
Function  
4
5
Press  
,
,
.
1
2
3
4
Press or to select ON or OFF.  
Set  
Press when the screen displays your selection.  
Stop  
Press  
to exit.  
Composing Electronic Cover Page  
See  
One Touch  
and  
Speed Dial  
pp. 22-24  
Your cover page includes the name/number stored in the One Touch or  
Speed Dial memory. If you’re dialing manually, the name is left blank.  
The cover page indicates the fax is from your Station ID, and the number of pages  
Function  
5
3
you’re sending. If you have COVERPG ON/OFF (  
number of pages remains blank.  
,
,
) ON, the  
You can select a comment to include on your cover page.  
1.COMMENT OFF  
See  
Setting  
Station ID  
p. 20  
2.PLEASE CALL  
3.URGENT  
4.CONFIDENTIAL  
Instead of using one of the comments above, you can enter up to two customized  
messages, each 27 characters long. Use the chart on page 21 to help enter  
characters.  
To Create a Custom Comment  
Function  
7
7
Press  
,
,
.
1
Use or to choose position 5 or 6 for your customized comment and  
2
Set  
press  
.
Set  
Use the keypad to enter your customized comment and press  
.
3
4
Stop  
Press  
to exit.  
AD VAN C E D F AX O P E R AT I O N  
49  
Always Send Cover Page  
Make sure station I.D. is set up (p. 20). This feature does not work unless the  
Station I.D. is set up.  
You can set the machine to send a cover page whenever you send a fax. The  
number of pages in your fax is not included when you use this setting.  
Function  
5
3
Press  
,
,
.
1
2
Press or to select.  
COVERPAGE:OFF  
COVERPAGE:ON  
Set  
Press when the screen displays your selection. (If you select ON, a  
3
4
coverpage is always sent when you send a fax.)  
If you selected ON, you must select a comment. Use or to view  
possible selections. (You can select a custom comment, instead.)  
1.COMMENT OFF  
2.PLEASE CALL  
3.URGENT  
4.CONFIDENTIAL  
5.(USER DEFINED)  
6.(USER DEFINED)  
Set  
Press when the screen displays your selection.  
5
6
Stop  
Press  
to exit. Now, whenever you insert a document in the feeder, the  
screen displays “COVERPAGE ON” before prompting you to dial.  
Temporary Cover Page  
Make sure station I.D. is set up (p. 20). This feature does not work unless the  
Station I.D. is set up.  
You can set the fax to send a cover page with a particular document. This cover  
page will include the number of pages in your document.  
Insert the document in the feeder.  
1
2
3
4
Function  
1
7
Press  
,
,
.
Press or to select ON (or OFF).  
Set  
Press when the screen displays your selection.  
C H AP T E R S E VE N  
50  
Press or to view comment selections.  
5
1.COMMENT OFF  
2.PLEASE CALL  
3.URGENT  
4.CONFIDENTIAL  
5.(USER DEFINED)  
6.(USER DEFINED)  
Set  
Press when the screen displays your selection.  
6
7
Enter two digits to indicate the number of pages you are sending (enter  
0
0
to leave number of pages blank).  
Stop  
Wait 2 seconds, then press  
.
8
9
10  
Enter the fax number you’re calling.  
Start  
Press  
.
Printing a Cover Page  
Before printing a cover page, make sure the Station ID is set up. See page 20.  
Function  
3
4
Press  
,
,
.
1
2
Start  
Press . Your fax machine prints a copy of your cover page.  
Call Reservation  
You can send a fax and let the other party know that you want to speak to him  
after the fax transmission is complete. The other fax machine will ring as if it  
were receiving a telephone call; if the other party picks up the handset, your fax  
machine will ring. Lift the handset to have a conversation.  
If you set Call Reservation and Call Back message to ON, your fax machine leaves  
a message if the other party does not answer.  
Insert the document in the feeder.  
1
2
Function  
1
3
Press  
Reservation.  
,
,
. The screen displays the current setting for Call  
CALL RESERVE:ON  
CALL RESERVE:OFF  
Press or to select ON (or OFF).  
3
AD VAN C E D F AX O P E R AT I O N  
51  
Set  
If you set Call Reservation to ON, press when the screen displays your  
4
selection. The screen displays the current setting for Call Back Message.  
CALL BACK:OFF  
CALL BACK:ON  
Press or to select ON (or OFF) for Call Back Message.  
5
6
7
8
9
Set  
Press when the screen displays your selection.  
Stop  
Press . The screen prompts you to enter the fax number you want to call.  
Start  
Enter the fax number, and press  
.
If you’ve set Call Reservation to ON, pick up your handset if the fax machine  
rings.  
You cannot use auto redial with Call Reservation. You cannot use Call  
Reservation with Delayed Transmission or with Polling. You must register your  
Station ID number to set Call Back Message to ON.  
Print Call Back Message  
Function  
3
5
Press  
Press  
,
,
.
1
2
Start  
.
Next-Fax Reservation  
Even if your fax is receiving another fax, you can set your machine to send your  
next fax. This way, you don’t have to wait for it to finish sending or receiving the  
other fax. You can dial this fax call manually, or by using Redial, One Touch,  
Speed Dial, or Chain dialing. (When you use One Touch and Speed Dial, only the  
memory location — not the name of the person you’re calling — is displayed.)  
Resolution  
Insert the documents in the feeder. If necessary, press  
resolution.  
to adjust  
1
Enter the fax number.  
2
3
4
Start  
Press  
.
Set  
Press . The screen displays  
NEXT-FAX RESERVD  
Stop  
To cancel the reservation, remove the documents and press  
.
5
You can’t use this feature if there is a document waiting in the feeder (possibly for  
Delayed Transmission or Poll Waiting), or when the timer has been interrupted.  
C H AP T E R S E VE N  
52  
Multiple Resolution Transmission  
Use this feature to select separate resolution settings for each page of the fax  
you're sending. This could be useful if you're sending a fax with photos and  
letters, or some pages with small print and others with normal print. Resolution  
settings return to STANDARD after the fax is sent.  
Function  
1
5
Insert documents in feeder, then press  
,
,
.
1
2
3
4
Set  
Use or to select resolution for page 1, then press  
.
Stop  
Repeat Step 2 for subsequent pages. Press  
when you're finished.  
Start  
Enter the fax number you're calling, and press  
.
Receiving Faxes  
Operation from Extension Telephone  
If you answer a fax call on an extension phone, you can make your fax machine  
take over by using the Activation Code. When you press the Activation Code  
See  
F/T Ring  
Time  
5
1
, the fax machine starts to receive a fax.  
p. 38  
If the fax machine answers a voice call and double-rings for you to take over, use  
5
1
the Deactivation Code  
to take the call at an extension phone.  
See  
Easy Receive  
p. 36  
If you answer a call, and no one is on the line, assume you’re receiving a fax. At  
Start  
the fax machine phone, press , then hang up. At an extension phone, press  
5
1
, wait for fax receiving tones (chirps), then hang up. (Your caller will  
Start  
have to press  
to send the fax.)  
For F/T (Fax/Tel) Mode Only  
When the machine is in F/T mode, it will use the F/T Ring Time (double ringing)  
to alert you to a voice call. If you’re at the fax machine, you can lift the handset  
to answer.  
If you’re at an extension phone, you’ll need to lift the handset during the F/T  
5
1
Ring Time and press  
between the double rings. If no one is on the  
line, or if someone wants to send you a fax, send the call back to the fax machine  
5
1
by pressing  
.
AD VAN C E D F AX O P E R AT I O N  
53  
Changing Remote Codes  
Remote Codes might not work with some telephone systems. The preset Activation  
5
1
5
1
Code is  
. The preset Deactivation Code is  
.
If you are always disconnected when accessing your TAD remotely, try changing  
5
1
the Activation Code from  
to  
and the Deactivation Code  
5
1
9
9
9
from  
to  
.
To change Remote Codes  
Function  
7
5
Press  
,
,
.
1
2
Press or to select ON or OFF.  
REMOTE ACT.:ON  
Set  
Press when the screen displays the setting you want.  
3
4
If you want to, enter a new Remote Activation Code, then wait 2 seconds.  
*
ACT.CODE: 51  
If you want to, enter a new Remote Deactivation Code, then wait 2 seconds.  
5
6
DEACT.CODE:#51  
Stop  
Press  
to exit.  
Printing a Fax in Memory (Only for  
FAX 1270, MFC 1770 and MFC1780)  
See  
Setting Fax  
Storage  
If you have fax storage ON for remote retrieval, you can still print a fax in the  
memory when you are at your machine:  
8
4
p. 59  
Press  
Press  
Press  
.
1
2
3
Start  
Stop  
.
.
Distinctive Ring  
This fax machine feature lets you use the Distinctive Ring subscriber service  
offered by some telephone companies, which allows you to have several telephone  
numbers on one phone line. Each phone number has its own Distinctive Ring  
pattern, so you know which phone number is ringing. This is one way you can  
have a separate phone number for your fax machine.  
Your fax machine has a Distinctive Ring function, allowing you to dedicate one  
phone number just for receiving faxes. You’ll need to follow the directions below  
C H AP T E R S E VE N  
54  
to “register” the Distinctive Ring pattern, so your fax machine can recognize its  
incoming calls. You will need another person standing by on another line to help  
you with Step 6 of this registration.  
You can change or cancel the Distinctive Ring pattern at any time. You can switch  
it off temporarily, then turn it back on. When you get a new fax number, make  
sure you reset this function.  
You can register only one Distinctive Ring pattern with the fax machine. Some  
ringing patterns cannot be registered.  
■ The fax machine will answer only calls to its registered number.  
■ To have your TAD answer only the main number, the fax machine must be in  
MANUAL Mode.  
■ In F/T Mode or FAX ONLY, the fax machine will answer all numbers on the  
phone line.  
Registering the Distinctive Ring phone number  
Disconnect the fax machine from any TAD or telephone company Voice Mail.  
1
2
Have someone ready to call the Distinctive Ring number you’re  
assigning to the fax machine.  
Function  
6
6
Press  
,
,
.
3
4
5
6
Press or to select the SET Mode.  
Set  
Press  
.
Stop  
Press . The screen displays  
D/R SET MODE  
.
Now, another person must call the fax number.  
Stop  
If you want to exit this programming, press  
. Settings  
remain unchanged.  
When the fax machine rings, listen for the ring pattern, and make sure it’s  
the one you want for the fax machine.  
7
If it is, wait until the screen displays  
PICK UP TO SET  
.
Start  
Lift the fax machine handset and press . The screen displays  
8
9
“REGISTERED.” (If the incorrect distinctive ring number was called, press  
Stop  
to cancel.)  
Hang up.  
AD VAN C E D F AX O P E R AT I O N  
55  
The machine must be in MANUAL mode before someone calls.  
Once you’ve registered the Distinctive Ring number in your fax machine, you can  
turn this feature ON or OFF. To change the setting, follow steps 1 to 4 above,  
selecting ON or OFF.  
Caller ID  
The Caller ID feature of this machine lets you use the Caller ID subscriber service  
offered by many local phone companies. This service provides you, by means of  
the screen display, the name or telephone number of your caller as the line rings.  
After two rings, the screen displays the telephone number of your caller (or name,  
if available). Once you pick up the handset, the Caller ID information disappears  
from the screen, but the call information remains stored in the Caller ID memory.  
■ You will see the first 16 characters of the number or name.  
■ OUT-OF-AREA display means call originates outside your Caller ID service area.  
■ PRIVATE CALL display means the caller has intentionally blocked  
transmission of information.  
■ CALL PICKUP display remains on screen when no Caller ID information was  
See  
Printing  
Reports and  
Lists  
transmitted.  
If both the name and number are received, the screen displays only the name.  
You can print a list of Caller ID information received by your fax machine.  
pp. 65-66  
Caller ID service varies with different carriers. Call your local phone company to  
determine what kind of service is available in your area.  
Caller ID memory stores information for up to thirty calls; when the thirty-first  
call comes in, information about the first call is erased. You can scroll through  
Caller ID information to review those calls made to your fax machine.  
Function  
6
7
Press  
,
,
.
1
2
Set  
Press . The screen displays the number of the most recent call, and the  
call information.  
Press or to scroll through the Caller ID memory.  
3
4
Stop  
Press  
to exit.  
C H AP T E R S E VE N  
56  
Clearing Caller ID Information  
Clear  
Press  
when the screen displays the Caller ID information you want to erase.  
Polling  
Polling is the process of retrieving faxes from another fax machine. You can use  
your fax machine to “poll” other machines, or you can have someone poll your  
machine.  
All parties involved in polling need to set up their fax machines to accommodate  
polling. When someone polls your machine to receive a fax, they pay for the call;  
if you poll someone’s fax machine to receive a fax, you pay for the call.  
Some fax machines do not respond to the polling function.  
Setup to Poll Another Fax  
Make sure no documents are in the feeder.  
1
2
3
4
Function  
1
2
Press  
Wait 2 seconds.  
The screen displays  
,
,
.
POLLING:OFF  
Press or to choose ON.  
Set  
.
5
6
7
Press  
Press  
.
Stop  
.
The screen prompts you to enter the fax number you want to poll, and then  
Start  
to press  
.
ENTER FAX NO.  
PRESS START KEY  
Enter the fax number you are polling.  
8
9
Start  
Press  
.
AD VAN C E D F AX O P E R AT I O N  
57  
Setup to Be Polled (Poll Waiting)  
Place document in feeder.  
1
2
3
4
Function  
1
2
Press  
Wait 2 seconds.  
The screen displays  
,
,
.
POLLING:OFF  
Press or to choose ON.  
Set  
.
5
6
7
8
Press  
.
Stop  
Start  
Press . The screen prompts you to press  
.
Start  
Press  
and wait for the fax to be polled.  
Delayed Polling  
You can set your fax machine to begin polling at a later time.  
Make sure no documents are in the feeder.  
1
2
3
Function  
1
2
Press  
Wait 2 seconds.  
The screen displays  
,
,
.
POLLING:OFF  
Press or to choose ON.  
Set  
.
4
5
6
Press  
.
See  
Interrupting  
Timer and  
Poll Waiting  
p. 46  
1
Press . The screen prompts you to enter the time you want to begin polling.  
SET TIME=00:00  
Enter the time (in 24-hour format) you want to begin polling. For example,  
enter 21:45 for 9:45 PM.  
7
8
Stop  
Wait 2 seconds, then press . The screen prompts you to enter the fax  
number you are polling.  
ENTER FAX NO.  
PRESS START KEY  
Enter the fax number (you can use One Touch or Speed Dial, or dial  
manually).  
9
Start  
Press . The fax machine makes the polling call at the time you entered.  
10  
C H AP T E R S E VE N  
58  
Copy Functions  
See  
p. 34  
Your fax machine cannot scan anything closer than one-eighth inch from the  
edge of the paper. Set the resolution to S.FINE or PHOTO.  
Place document face down in the feeder.  
1
2
Copy  
Copy  
Press  
. (You can press  
again for faster response — otherwise,  
copying begins in about 5 seconds.)  
Do not pull on the paper while copying is in progress.  
Multiple Copies  
You can make multiple copies using your fax machine, and you can choose  
whether the copies will be STACKED (all copies of page 1, then all copies of  
page 2, etc.) or SORTED(collated).  
Place the document face down in the feeder.  
1
2
Copy  
If you want copies “stacked”, press  
.
— OR —  
Sort  
If you want copies “sorted” (collated), press  
Enter the number (1-99) of copies you want.  
Copy  
.
3
4
Press  
.
Copy  
If you selected SORT and get a “Memory Full” message, press  
to copy the  
Stop  
portion that is in memory, or press  
to cancel.  
Reducing and Enlarging Copies  
When making copies, you can reduce or enlarge the size of the printed image. To  
reduce to the size of your selected paper automatically, select AUTO. To select a  
reduction ratio, choose 93%, 87%, 75%, or 50%. To enlarge a document, select  
150%, 125% or 120%. To print a document at its original size, select 100%.  
Insert the document face down in the feeder.  
1
2
3
4
5
Enlarge/Reduce  
Press  
.
Use or to choose a reduction ratio setting.  
Copy  
Sort  
Press  
— OR — , if you want sorted copies.  
9
Enter the number (1-99) of copies you want. For example, press for nine  
copies.  
Copy  
Press  
.
6
59  
C H A P T E R E I G H T  
Remote Fax  
Options  
8
Remote Fax Options  
These instructions in this chapter are for Models FAX 1270, MFC 1770 and  
MFC 1780.  
Setting Fax Storage  
If you set Fax Storage to ON, you will be able to retrieve fax messages from  
another location, using Fax Forwarding, Paging, or Remote Retrieval functions.  
The screen will indicate when you have a fax stored in memory.  
Function  
8
1
Press  
,
,
. The screen prompts you to choose a fax setting.  
1
FAX STORAGE:OFF  
SELECT & SET  
Press or to select ON or OFF.  
2
3
4
Set  
Press when the screen displays your selection.  
Stop  
Press  
to exit.  
If there are faxes in memory when you turn the Fax Storage OFF, the screen  
prompts you to erase any faxes in memory.  
ERASE ALL FAX?  
1.YES 2.NO  
See  
Printing a Fax in  
Memory (Only  
for FAX 1270,  
MFC 1770 and  
MFC 1780)  
1
If you press , all fax data is erased and Fax Storage is turned off. If you press  
2
, data is not erased, and Fax Storage remains on.  
p. 53  
C H AP T E R E I G H T  
60  
Paging/Fax Forwarding  
You cannot use Paging and Fax Forwarding at the same time.  
Programming Paging Number  
When Paging is selected, your fax machine dials the pager number you’ve  
programmed, and dials your Personal Identification Number (PIN) when  
connected, to activate your pager and let you know you have a fax message in the  
memory.  
Function  
8
2
Press  
,
,
.
1
2
Press or until the screen displays  
PAGING  
Set  
Press . The screen prompts you to enter your pager number.  
3
4
PAG#:  
ENTER & SET  
Enter your pager phone number (up to 20 digits) followed by  
not include the area code if it is the same as that of your fax machine. For  
. Do  
1
8
0 0  
5
5 5  
1
2 3  
4
example,  
.
Set  
Press  
.
5
6
Redial/Pause  
If your pager requires a PIN, enter the PIN, press , press  
your fax machine telephone number, then press For example,  
, enter  
Redial/Pause  
1 2  
3
4 5  
1 8  
0
0 5  
2
1 2  
8
4
6
.
— OR —  
Redial/Pause  
If you do not need a PIN, press  
, enter your fax number, then press  
Redial/Pause  
1 8  
0
0 5  
2
1 2  
8
4
6
. For example,  
.
Set  
Press  
Press  
.
7
8
Stop  
to exit.  
You cannot change a Paging number or PIN remotely.  
R E MO T E F AX O P T I O N S  
61  
Programming a Fax Forwarding Number  
When Fax Forwarding is set to ON, your fax machine stores the received fax in  
memory, then dials the fax forwarding number you’ve programmed, and forwards  
the fax message.  
Function  
8
2
Press  
,
,
.
1
2
Press or until the screen displays  
FAX FWD  
Set  
Press . The screen prompts you to enter the number of the fax machine  
3
where faxes will be forwarded.  
FWD#:  
ENTER & SET  
Enter the forwarding number (up to 20 digits).  
4
5
6
Set  
Press  
Press  
.
Stop  
to exit.  
Remote Retrieval  
You can call your machine from any fax machine using touch tone and use a  
Remote Retrieval Access Code and other button presses to retrieve fax messages.  
Changing Remote Retrieval Access  
Code  
Enter your Remote Retrieval Access Code when the fax machine picks up your  
call, so you can access features remotely. The access code is preset to 1 5 9 ✳, but  
you can change this.  
Function  
8
3
Press  
,
,
.
1
2
Enter a three-digit number from 000 to 999, then . You must end the  
Remote Access Code with . Do not use the same digits that appear in your  
Remote Activation or Deactivation Code (page 53).  
Set  
Press  
Press  
.
3
4
Stop  
to exit.  
C H AP T E R E I G H T  
62  
Using Remote Retrieval Access Code  
Dial your fax number from a touch tone phone.  
1
2
When your fax machine answers and beeps, immediately enter your Remote  
Retrieval Access Code (159✳).  
Your fax machine signals the kinds of messages received:  
1 long beep — Fax message(s)  
3
No beeps — no messages.  
Your fax machine then prompts you with two short beeps to enter a  
command. If you wait longer than 30 seconds to enter a command, your  
machine hangs up. If you enter an invalid command, your machine beeps  
three times.  
4
9
0
Press  
to reset your machine when you finish.  
5
6
Hang up.  
Remote Commands  
Follow the commands below to access features remotely. When you call the fax  
machine and enter your Remote Retrieval Access Code (159✳), the system will  
signal you with two short beeps to enter a remote command.  
Change Paging/Fax Forwarding Setting  
9
5
Press  
then to  
Turn feature off — Press  
.
1
.
2
Enter Fax Forwarding — Press  
.
3
Enter Paging — Press  
.
4
Program Fax Forward Number — Press , then retrieve Memory Status  
List (see page 64).  
5
Confirm Fax Forward Number — Press  
.
6
Turn Fax Storage ON — Press  
Turn Fax Storage OFF — Press  
.
7
.
R E MO T E F AX O P T I O N S  
63  
Retrieve a Fax  
9
6
Press  
then to  
Print a Memory Status List — Press  
1
.
2
0
0
Retrieve all faxes — Press  
.
2
Retrieve specific fax — Press , then enter number of the fax message,  
0
0
then press  
.
3
Erase all fax messages — Press  
.
Check the Receiving Status  
9
7
Press  
then for  
Fax messages — Press  
1
.
1 Long Beep — Received messages.  
3 Short Beeps — No messages.  
Change Answer Mode  
9
8
Press  
then for  
1
2
3
TAD — Press  
F/T — Press  
FAX — Press  
.
.
.
Exit Remote Operation  
9
0
Press  
Retrieving Memory Status List  
and Fax Messages  
You can retrieve the Memory Status List from a remote fax machine, and see if  
you have any fax messages. You can then use this list to retrieve specific fax  
messages.  
Dial your fax number.  
1
2
When you hear the beep, immediately enter your Remote Retrieval Access  
Code (159✳).  
9
6
1
When you hear 2 short beeps, press  
.
3
C H AP T E R E I G H T  
64  
Start  
When you hear the fax tones, press . (Don’t hang up if you also want to  
retrieve messages; if you just want to check the Memory Status List, hang up  
4
Start  
after you press .)  
The remote fax machine prints the Memory Status List.  
5
6
9
6
2
As soon as you hear 2 beeps, press  
, then enter the two-digit  
0
0
number of the fax message you want to retrieve, followed by  
to end  
0
2
0
0
(for example, enter  
for message 2). To print all fax messages,  
0
0
press  
.
Start  
When you hear the fax tones, press  
Hang up the phone you’re using.  
.
7
8
9
The remote fax machine prints the fax messages.  
Changing Fax Forwarding Number  
Dial your fax number.  
1
2
When you hear the beep, immediately enter your Remote Retrieval Access  
Code (159✳).  
9
5
4
When you hear 2 short beeps, enter  
.
3
4
Enter the new telephone number of the fax machine where you want your  
fax messages forwarded (up to 20 digits). You cannot use and as dial  
numbers. Use  
to enter a dialing pause between digits.  
Press after you enter the new number.  
5
6
7
8
9
6
1
When you hear 2 short beeps, press  
.
Start  
When you hear fax tones, press . Do not hang up the handset.  
The remote fax machine prints the Memory Status List so you can check that  
the new forwarding number is correct.  
9
5
5
If the new number is correct, press  
after the 2 beeps  
9
— OR —  
9
5
4
If the new number is incorrect, enter  
Hang up.  
to return to Step 4.  
10  
65  
C H A P T E R N I N E  
9
Fax Machine Activity  
You can print the following lists and reports:  
Activity Report lists information  
about the last 30 incoming and  
outgoing faxes. TX means Transmit;  
RX means Receive.  
1.ACT.REPORT  
Lists names and numbers stored in  
One Touch and Speed Dial memory,  
in numerical order.  
2.ALL DIAL  
ALL DIAL list (above), alphabetically.  
Check cover page format.  
3.TEL.INDEX  
4.COVERPAGE  
Check Call Back Message format.  
5.CALL BACK MSG  
Lists settings for USER OPTIONS,  
TEL OPTIONS, SETUP SYSTEM,  
REMOTE FAX OPTIONS.  
6.USER OPTIONS  
Choose if you want a Transmission  
Verification Report printed after all  
faxes you send.  
7.XMIT REPORT  
Lists summary information and  
amount of occupied memory.  
8.MEMORY STATUS  
Lists Caller ID names/numbers, and  
time and date of call.  
9.CALLER ID  
C H AP T E R N I N E  
66  
To print a report  
Function  
3
Press  
,
.
1
2
Enter the number (see list above) of the report you want to print. For  
example, press to print the TEL-INDEX.  
3
Start  
Press  
Press  
.
3
4
Stop  
to exit.  
Activity Report Interval  
You can set the fax machine to print activity reports at specific intervals (6, 12, 24  
hours, 2, 4, or 7 days). If you set the interval to OFF, you can print the report by  
following the steps in the previous section.  
Function  
7
3
Press  
,
,
. The screen displays the current interval setting.  
1
ACT.RPT.:OFF  
Press or to choose your setting. If you choose 7 days, the screen  
prompts you to choose a day at which to begin the 7-day countdown.  
2
Set  
When the screen displays the setting you want, press  
.
3
4
Enter the time to begin printing, in 24-hour format. (For example, enter  
19:45 for 7:45 PM).  
Wait 2 seconds.  
5
6
Stop  
Press  
to exit.  
Transmission Verification (Xmit) Report  
You can use the Xmit Report as proof that you sent a fax. This report lists the  
name or fax number of the receiving party, the time and date of transmission,  
and if the transmission was successful.  
When the feature is OFF, the report is printed automatically only if there’s an  
error during transmission. If the report indicates NG, send the document  
again. If the report indicates you should check the readability of certain pages,  
resend those pages.  
When the feature is ON, the report is printed with every fax you send.  
Function  
3
7
Press  
,
,
.
1
2
3
4
Press or to select ON (or OFF).  
Set  
Press  
Press  
.
Stop  
to exit.  
67  
C H A P T E R T E N  
10  
Standard Telephone and  
FCC Notices  
These notices are in effect on models  
sold and used in the United States only.  
This equipment is hearing aid and volume control compatible.  
When programming emergency numbers and/or making test calls  
to emergency numbers:  
■ Remain on the line and briefly explain to the dispatcher the reason for the  
call before hanging up.  
■ Perform such activities in the off-peak hours, such as early morning or  
late evening.  
This equipment complies with Part 68 of FCC Rules. On the rear panel of this  
equipment is a label that contains, among other information, the FCC  
Registration Number and Ringer Equivalence Number (REN) for this equipment.  
You must, upon request, provide this information to your telephone company.  
You may safely connect this equipment to the telephone line by means of a  
standard modular jack, USOC RJ11C.  
An FCC compliant telephone cord with a modular plug is provided with this  
equipment. This equipment is designed to be connected to the telephone line or  
premises wiring using a compatible modular jack that is Part 68 compliant. See  
the Installation section of this manual for details.  
C H AP T E R T E N  
68  
The REN is useful to determine the quantity of devices you may connect to your  
telephone line and still have those devices ring when your telephone number is  
called. In most, but not all areas, the sum of the RENs of all devices connected to  
one line should not exceed five (5). To be certain of the number of devices you  
may connect to your line, as determined by the REN, you should contact your  
local telephone company to determine the maximum REN for your calling area.  
If your fax damages the telephone line, the telephone company may discontinue  
your service temporarily. If possible, they will notify you in advance. But if  
advanced notice is not practical, you will be notified as soon as possible. You will  
be informed of your right to file a complaint with the FCC.  
Your telephone company may make changes to its facilities, equipment,  
operations or procedures that could affect the proper functioning of your  
equipment. If they do, you will be notified in advance to give you an opportunity  
to maintain uninterrupted telephone service.  
If you experience trouble with this fax machine, please contact a Brother  
Authorized Service Center for information on obtaining service or repair. The  
telephone company may ask that you disconnect this equipment from the line  
until the problem has been corrected or until you are sure that the equipment is  
not malfunctioning.  
If you are not able to solve a problem with your fax machine, contact Brother at  
USA:  
1-800-284-4329 (voice)  
1-908-575-8790 (fax)  
From within Canada: 1-800-853-6660 (voice)  
1-514-685-4898 (fax)  
From within Montreal: 1-514-685-6464 (voice)  
International ENERGY STAR®  
Compliance Statement  
®
The purpose of the International ENERGY STAR Program is to promote the  
development and popularization of energy-efficient office equipment, which  
includes computers, monitors, printers, facsimile receivers and copy machines  
®
world-wide. As an ENERGY STAR Partner, Brother has determined that this  
®
product meets the ENERGY STAR guidelines for energy efficiency.  
I MP O R T AN T I N F O R MAT I O N  
69  
WARNING  
For protection against the risk of electrical shock, always disconnect all cables  
from the wall outlet before servicing, modifying or installing the equipment.  
This equipment may not be used on coin service lines provided by the telephone  
company or connected to party lines.  
Federal Comission Compliance Notice  
(For USA Only)  
This equipment has been tested and found to comply with the limits for a Class B  
digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to  
provide reasonable protection against harmful interference in a residential  
installation. This equipment generates, uses, and can radiate radio frequency  
energy and, if not installed and used in accordance with the instructions, may  
cause harmful interference to radio communications. However, there is no  
guarantee that interference will not occur in a particular installation. If this  
equipment does cause harmful interference to radio or television reception, which  
can be determined by turning the equipment off and on, the user is encouraged to  
try to correct the interference by one or more of the following measures:  
■ Reorient or relocate the receiving antenna.  
■ Increase the separation between the fax equipment and the receiver.  
■ Connect the fax equipment on a separate circuit.  
■ Consult with the dealer or an experienced radio/TV technician for help.  
Industry Canada Compliance Statement  
(For Canada Only)  
This Class B digital apparatus complies with Canadian ICES-003.  
Cet appareil numérique de la classe B est conforme à la norme NMB-003 du  
Canada.  
C H AP T E R T E N  
70  
Important Safety Instructions  
Read all of these instructions.  
1
2
3
4
Save them for later reference.  
Follow all warnings and instructions marked on the product.  
Unplug this product from the wall outlet before cleaning. Do not use liquid  
or aerosol cleaners. Use a damp cloth for cleaning.  
Do not use this product near water.  
5
6
Do not place this product on an unstable cart, stand, or table. The product  
may fall, causing serious damage to the product.  
Slots and openings in the cabinet and the back or bottom are provided for  
ventilation; to ensure reliable operation of the product and to protect it from  
overheating, these openings must not be blocked or covered. The openings  
should never be blocked by placing the product on a bed, sofa, rug, or other  
similar surface. This product should never be placed near or over a radiator  
or heater. This product should never be placed in a built-in installation  
unless proper ventilation is provided.  
7
This product should be operated from the type of power source indicated on  
the label. If you are not sure of the type of power available, consult your  
dealer or local power company.  
8
9
This product is equipped with a 3-wire grounding type plug, a plug having a  
third (grounding) pin. This plug will fit into only a grounding-type power  
outlet. This is a safety feature. If you are unable to insert the plug into the  
outlet, contact your electrician to replace your obsolete outlet. Do not defeat  
the purpose of the grounding-type plug.  
Do not allow anything to rest on the power cord. Do not place this product  
where people can walk on the cord.  
10  
11  
If an extension cord is used with this product, make sure that the total  
ampere ratings on the products plugged into the extension cord do not  
exceed the extension cord ampere rating. Also, make sure that the total of all  
products plugged into the wall outlet does not exceed 15 amperes (USA only).  
Do not place anything in front of the machine that will block received faxes.  
Do not place anything in the path of received faxes.  
12  
13  
Do not touch a document during printing.  
I MP O R T AN T I N F O R MAT I O N  
71  
Never push objects of any kind into this product through cabinet slots, since  
they may touch dangerous voltage points or short out parts resulting in a risk  
of fire or electric shock. Never spill liquid of any kind on the product.  
14  
15  
Do not attempt to service this product yourself, as opening or removing  
covers may expose you to dangerous voltage points and/or other risks, and  
may void your warranty. Refer all servicing to Brother Authorized Service  
Personnel. A list of Brother Authorized Service Centers has been included for  
your convenience, or you may contact the following Customer Service  
numbers for your nearest Brother Authorized Service Center:  
USA:  
1-800-284-4329 (voice)  
1-908-575-8790 (fax)  
1-800-521-2846 (Fax-Back System)  
From within Canada: 1-800-853-6660 (voice)  
1-514-685-4898 (fax)  
1-800-681-9838 (Fax-Back System)  
From within Montreal: 1-514-685-6464 (voice)  
Unplug this product from the wall outlet and refer servicing to Brother  
Authorized Service Personnel under the following conditions:  
16  
A When the power cord is damaged or frayed.  
B If liquid has been spilled into the product.  
C If the product has been exposed to rain or water.  
D If the product does not operate normally when the operating instructions  
are followed. Adjust only those controls that are covered by the operating  
instructions. Improper adjustment of other controls may result in  
damage and will often require extensive work by a qualified technician  
to restore the product to normal operation.  
E If the product has been dropped or the cabinet has been damaged.  
F If the product exhibits a distinct change in performance, indicating a  
need for service.  
To protect your product against power surges, we recommend the use of a  
power protection device (Surge Protector).  
17  
C H AP T E R T E N  
72  
Compilation and Publication Notice  
Under the supervision of Brother Industries, Ltd., this manual has been compiled  
and published, covering the latest product descriptions and specifications.  
The contents of this manual and the specifications of this product are subject to  
change without notice.  
Brother reserves the right to make changes without notice in the specifications  
and materials contained herein and shall not be responsible for any damages  
(including consequential) caused by reliance on the materials presented,  
including but not limited to typographical and other errors relating to the  
publication.  
Brother cannot accept any financial or other responsibilities that may be the  
result of your use of this information, including direct, special or consequential  
damages. There are no warranties extended or granted by this document.  
Trademarks  
The Brother logo is a registered trademark of Brother Industries, Ltd.  
Brother is a registered trademark of Brother Industries, Ltd.  
Multi-Function Link® is a registered trademark of Brother Industries, Ltd.  
IBM, IBM PC, MWAVE and IBM Aptiva are registered trademarks of International  
Business Machines Corporation.  
Visioneer PaperPort is a registered trademark of Visioneer, Inc.  
Microsoft and MS-DOS are registered trademarks of Microsoft Corporation.  
Windows and Windows NT are registered trademarks of Microsoft in the U.S. and  
other countries.  
All other terms and brand and product names mentioned in this  
manual are registered trademarks of their respective companies.  
73  
C H A P T E R E L E V E N  
Maintenance and  
Troubleshooting  
11  
Fax-Back System  
Brother Customer Service has installed an easy-to-use Fax-Back™ System, so you  
can get instant answers to common technical questions and product information  
for all Brother products. This system is available 24 hours a day, 7 days a week.  
You can use the system to send faxes to any fax machine, not just the one from  
which you are calling.  
If you can’t resolve a difficulty with your fax machine using this manual, call  
our Fax-Back System, and follow the voice prompts to receive faxed instructions  
about using the system, and an index of Fax-Back subjects.  
USA:  
1-800-521-2846  
From within Canada: 1-800-681-9838  
The Brother Fax-Back System number (USA only) has been preprogramed on  
01  
One Touch key .  
Brother on the World Wide Web  
You can find more information about Brother products, from product specification  
sheets to Frequently Asked Questions (FAQs), on the World Wide Web at  
http://www.brother.com.  
Brother Bulletin Board  
Brother’s Bulletin Board Number are  
USA:  
1-888-298-3616  
From within Canada: 1-514-685-2040  
C H AP T E R E L E VE N  
74  
Error Messages  
You may occasionally encounter a difficulty with your fax machine or telephone  
line. If this happens, your fax machine often identifies the problem and displays  
an error message. The list below explains the most common error messages.  
If you need additional help, call the Brother Fax-Back System at  
USA:  
1-800-521-2846  
From within Canada: 1-800-681-9838  
CLEAN UP SCANNER  
The scanner is dirty; clean the white roller and the glass strip under the roller with  
isopropyl alcohol on a lint-free cloth. You’ll need to lift the two release levers to  
release the white roller; be sure to lock them in place when you’re through.  
During cleaning, we recommend you unplug the power cord for safety.  
COMM.ERROR  
A poor quality phone line resulted in a communications error. Try the call again.  
CONNECTION FAIL  
You have requested a polling call from another party, but the other fax machine is  
not in Poll Waiting mode.  
COVER OPEN  
The cover is not completely closed.  
MAI N T E N AN C E AN D T R O U B L E S H O O T I N G  
75  
DISCONNECTED  
The other party has disconnected during a call or fax. Try calling the other party.  
DOCUMENT JAM  
The documents were not inserted or fed properly, or were too long.  
Open the front cover.  
1
2
3
4
5
Lift the two release levers to release the white roller.  
Pull the document toward the front of the machine.  
Lock the levers back in place.  
Stop  
Close the cover and press  
.
Front Cover  
MACHINE ERROR XX  
and  
PRESS STOP KEY  
Contact Brother Customer Service at  
USA:  
1-800-284-4329 (voice)  
From within Canada: 1-800-853-6660 (voice)  
From within Montreal: 1-514-685-6464 (voice)  
NO RESPONSE/BUSY  
The number you called does not answer or is busy. You may also have reached a  
number not connected to a fax. Check the number and call again.  
C H AP T E R E L E VE N  
76  
NOT REGISTERED  
You’ve tried accessing a One Touch or Speed Dial location with no number  
assigned to it. See pages 22 and 24 for information about storing One Touch or  
Speed Dial numbers.  
PRINTER FAULT  
The recording head has overheated. Unplug the machine and wait 30 minutes  
for it to cool.  
CHECK PAPER  
The recording paper is jammed in the printer.  
Unplug the power cord.  
1
2
3
4
Open the recording paper cover and remove any paper.  
Push the OPEN button to open the top cover.  
Pull the jammed paper gently from the recording paper feeder toward the  
back of the machine. If the paper remains jammed, then pull it toward the  
front of the machine.  
Close the cover.  
5
6
Reset the recording paper.  
MAI N T E N AN C E AN D T R O U B L E S H O O T I N G  
77  
SCANNER ERROR  
Try cleaning the white roller and the glass strip under the roller. During cleaning,  
we recommend you unplug the power cord. If you still get a scanner error, contact  
Brother Customer Service at  
USA:  
1-800-284-4329 (voice)  
From within Canada: 1-800-853-6660 (voice)  
From within Montreal: 1-514-685-6464 (voice)  
We recommend that you clean the scanner routinely.  
If You Are Having Difficulty with Your  
Fax Machine  
If you think there is a problem with your fax machine, make a copy first. If the  
copy looks good, the problem is probably not your fax machine. Check the  
difficulties below and follow the troubleshooting tips.  
Printing or Receiving Faxes  
Condensed Print and Horizontal Streaks;  
Top and Bottom of Sentences Cut Off  
If your copy looks good, you probably had a bad connection, with static or  
interference on the phone line. If the copy looks bad, clean the scanner area.  
If there is still a problem, call Brother Customer Service at 1-800-284-4329  
(USA) or 1-800-853-6660 (from within Canada) or 1-514-685-6464 (from  
within Montreal).  
C H AP T E R E L E VE N  
78  
Vertical Black Lines When Receiving  
The sender’s scanner may be dirty. Ask the sender to make a copy to see if the  
problem is with the sending machine. Try receiving from another fax  
machine. If the problem continues, call Brother Customer Service at  
1-800-284-4329 (USA) or 1-800-853-6660 (from within Canada) or  
1-514-685-6464 (from within Montreal).  
Phone Line or Connections  
Fax Machine Does Not Answer When Called  
Make sure the fax machine is in the correct receiving mode for your setup  
(either FAX Only or FAX/TEL). Check for dial tone. If possible, call your fax  
machine to hear it answer. If there is still no answer, check the telephone line  
cord connection. Connect a standard telephone handset to the fax machine’s  
telephone jack. If there is no ringing when you call your  
fax machine, call your Telephone Company to check the line.  
No Dial Tone on the Handset  
Hook  
Press  
— OR — Lift the handset. If you hear no dial tone, check  
telephone line cord connections at the fax machine and wall jack. Check  
that the handset is connected to the fax machine’s handset jack. Test the wall  
jack with another single line telephone. If no dial tone on the wall outlet,  
call your Telephone Company.  
MAI N T E N AN C E AN D T R O U B L E S H O O T I N G  
79  
Sending Faxes  
Poor Transmitting Quality  
Try changing your resolution to FINE or SUPERFINE (see “Resolution”  
p. 34). Make a copy to verify the fax machine’s scanner operation.  
Dialing Does Not Work  
Check for a dial tone.  
Change TONE/PULSE setting (see “Setting Dialing Mode (Tone/Pulse)”  
p. 19).  
Check all line cord connections, and make sure the curled handset cord is  
not in the EXT jack.  
Check power cord connection.  
Hook  
Send a manual fax by pressing  
— OR — Lifting the handset, and  
Start  
dialing the number. Wait to hear fax receiving tones before pressing  
.
Vertical Black Lines When Sending  
Use your fax machine to make a copy. If the copy shows the same problem,  
the scanner area is dirty. Lift the front cover and check the document path.  
Clean the scanner’s white roller and the glass strip under the roller using  
isopropyl alcohol and a lint-free cloth (see p. 74).  
Handling Incoming Calls  
See  
For FAX/TEL  
Mode Only  
p. 52  
Double Ring in FAX/TEL Mode  
The fax machine knows the incoming call is not a fax so it is signaling you  
to answer the telephone call. Pick up the fax machine handset or answer  
from an extension phone and press your fax machine’s Deactivation Code  
(default setting is #51).  
Transferring a Call to the Fax Machine  
Start  
If you have answered the fax machine handset, press , and hang up  
immediately.  
If you answered at an extension phone, press your three-digit Activation Code  
(the factory setting is ✳51). When your fax machine answers, hang up.  
C H AP T E R E L E VE N  
80  
Fax Machine “Hears” Voice as CNG Tone  
See  
Easy Receive  
p. 36  
If your fax machine is set to Easy Receive ON, and it answers voice calls by  
trying to receive a fax, try turning Easy Receive to OFF.  
Transmission Verification Report Prints “Result: NG”  
There is probably temporary noise or static on the phone line. Try sending  
the fax again. If the problem continues, call your Telephone Company to  
check your phone line.  
Custom Features on a Single Line  
If you have Call Waiting, Caller ID, Ring Master, Voice Mail, an answering  
machine, alarm system or any other custom feature on a single phone line  
with your fax machine, it may create a problem sending or receiving fax  
data.  
For Customer Service  
USA:  
1-800-284-4329 (voice)  
1-908-575-8790 (fax)  
From within Canada: 1-800-853-6660 (voice)  
1-514-685-4898 (fax)  
From within Montreal: 1 514-685-6464 (voice)  
To Order Brother Accessories  
If you have a Visa, MasterCard, Discover or American Express credit card, you  
can order accessories directly from Brother.  
USA:  
1-888-879-3232 (voice)  
1-800-947-1445 (fax)  
From within Canada: 1-800-668-2768 (voice)  
81  
Index  
A
Access Codes (Using) ......................................... 62  
Accessories and Supplies.................................... 85  
Activity Report.................................................... 65  
Activity Report Interval ...................................... 66  
All Dial List .........................................................65  
Alternating Displays........................................... 28  
Answering Machine (TAD) ................................ 16  
Answer Mode .......................................................35  
Assembly ...............................................................9  
Automatic Document Feeder (ADF) .................. 33  
Automatic Redial ............................................... 35  
Automatic Transmission.................................... 35  
Connect (External Telephone).......................... 18  
Connect (Handset) ............................................ 12  
Connect (Power Cord)....................................... 12  
Connect (TAD)................................................... 16  
Connect (Telephone Line)................................. 13  
Contrast ..............................................................34  
Copy ....................................................................58  
Cover Page ..........................................................48  
Cover Page (Always Send) ................................. 49  
Cover Page (Message) ....................................... 49  
Cover Page (Temporary) ................................... 49  
Cover Page (Printing) ....................................... 50  
Credit Card Numbers (Using) ........................... 23  
B
D
Beeper Volume ................................................... 26  
Broadcasting (Send) ......................................... 47  
Broadcasting (Set Up Groups) .......................... 25  
Brother Numbers ............................................... 86  
Daily Timer.........................................................45  
Date and Time (Setting) ................................... 19  
Delayed Transmission........................................ 46  
Distinctive Ring ................................................. 53  
Document ...........................................................33  
DOCUMENT JAM................................................ 75  
C
Call Back Message ............................................. 50  
Call Reservation................................................. 50  
Caller ID .............................................................55  
Caller ID (Clearing) .......................................... 56  
Caller ID (Printing) .......................................... 65  
Caller ID (Viewing) ........................................... 55  
Canceling Job..................................................... 47  
Chain Dialing .................................................... 23  
CHECK PAPER ................................................... 76  
CLEAN UP SCANNER ......................................... 74  
CNG tones .............................................................2  
E
Error Correction Mode (ECM)............................. 3  
Easy Receive........................................................36  
Enlarging Copy.................................................. 58  
Entering Text ..................................................... 20  
Error Messages................................................... 74  
F
FAX/TEL Mode ................................................... 35  
I N D E X  
82  
N
FAX/TEL (F/T) Ring Time................................. 37  
Fax Forwarding ................................................. 60  
Fax Forwarding (Changing Number)............... 64  
FAX ONLY Mode.................................................. 35  
Fax Receive Code ............................................... 52  
Fax Redial...........................................................35  
Fax Storage .........................................................59  
Fax Tones and Handshake .................................. 2  
Fax-Back System ............................................... 73  
FCC Notices .........................................................67  
Function Mode................................................... 27  
Function Selection Table................................... 28  
Next-Fax Reservation ........................................ 51  
O
On-Screen Programming.................................. 27  
One Touch (Changing)..................................... 25  
One Touch Dial (Storing Numbers).................. 22  
One Touch Dialing ............................................ 42  
Outgoing Message (Recording) ........................ 17  
Overseas Mode ................................................... 47  
P
Packing List ..........................................................8  
Paging ................................................................60  
Paper (Install)................................................... 11  
Paper (Size)........................................................40  
Pause ..................................................................42  
PBX .....................................................................15  
Polling Receive .................................................. 56  
Polling Transmit (Setting Up) .......................... 57  
Print a Report .................................................... 65  
Printing (a Fax in Memory) ............................. 53  
Printing (Reduced Incoming Document) ........ 40  
Printing Cartridge ............................................. 10  
G
Gray Scale ...........................................................87  
H
Handset Volume................................................. 38  
Hearing Aid Compatible Volume ....................... 38  
Help List ................................................................1  
Hold ....................................................................40  
I
Inserting Spaces................................................. 21  
Interrupting ........................................................46  
Q
Quick Scan..........................................................45  
M
R
Making Corrections ........................................... 21  
Manual Dialing ................................................. 41  
Manual Mode..................................................... 35  
Manual Transmission........................................ 34  
Memory Capacity ............................................... 87  
Memory Status List ............................................ 65  
Memory Storage................................................. 26  
Multi-Function Link® ....................................... 84  
Multi-Line Connections..................................... 15  
Multiple Copies .................................................. 58  
Multiple Resolution Transmission .................... 52  
Reducing a Copy................................................ 58  
Reductions ..........................................................40  
Remote Retrieval Access Code (Changing)....... 61  
Remote Retrieval Access Code (Using).............. 62  
Remote Commands ........................................... 62  
Remote Retrieval ............................................... 61  
Repeating Letters ............................................... 21  
Reports ................................................................65  
Resolution...........................................................34  
Retrieve ...............................................................63  
I N D E X  
83  
T
Ring Delay ..........................................................37  
Ring Volume .......................................................39  
Roll Over Phone Lines ....................................... 13  
TAD (Telephone Answering Device) Mode ........ 36  
Tel.Index List ..................................................... 65  
Telephone Answering Device (TAD) .................. 16  
Telephone Index (Searching) ........................... 43  
Tone/Pulse ....................................................19, 43  
Transmission Verification Report ...................... 66  
Troubleshooting ................................................ 73  
Two-Line Phone System .................................... 13  
S
Safety Instructions ............................................. 70  
Sort......................................................................58  
Speaker Volume ................................................. 38  
Special Characters ............................................. 21  
Specifications..................................................... 85  
Speed Dial (Changing) ..................................... 25  
Speed Dial (Storing Numbers) .......................... 24  
Speed Dialing..................................................... 24  
Stack ...................................................................58  
Station ID ...........................................................20  
U
User Options........................................................65  
V
Volume Amplify (Handset) ................................ 38  
X
Xmit (Transmission) Report ............................. 66  
MU LT I - F U N C T I O N L I N K® ( O P T I O N ) F O R F AX 1 1 7 0 AN D F AX 1 2 7 0  
84  
Multi-Function  
Link® (option)  
for FAX 1170  
and FAX 1270  
You can purchase the optional Multi-Function Link® package (also called  
“Missing Link”). Multi-Function Link® turns your fax machine into a  
multi-function center, by enabling you to use your fax machine as a printer and a  
scanner and to use it to fax messages from Windows® applications in your  
computer. The Multi-Function Link® option is for Windows® 3.1x and Windows®  
95/98.  
Multi-Function Link® is available at most Brother retailers. If you cannot find it,  
you can order Multi-Function Link® directly from Brother. The item number is  
PCI-1.  
Installation instructions will be included with PCI-1. However, it is  
important that you hook up your fax machine to your computer  
before you install the software.  
S P E C I F I C AT I O N S  
85  
Specifications  
Type  
Desktop facsimile transceiver  
Compatibility  
Coding system  
Modem speed  
ITU-T Group 3  
Modified Huffman (MH)  
14400/12000/9600/7200/4800/2400; Automatic Fallback (MFC 1780)  
9600/7200/4800/2400; Automatic Fallback (FAX 1170/1270, MFC 1770)  
5.8 inches to 8.5 inches (148 mm to 216 mm)  
Document input width  
Scanning/Printing width 8.2 inches (208 mm)  
Paper Cassette  
Printer type  
Gray scale  
200 Sheets (20 lbs.)  
Line Thermal with Ribbon  
64 levels  
Display  
LCD, 16 characters  
Polling types  
Contrast control  
Resolution  
Standard, Delay  
Automatic/Super Light/Super Dark (manual setting)  
• Horizontal 203 dot/inch (8 dot/mm)  
• Vertical Standard — 98 line/inch (3.85 line/mm)  
Fine, Photo — 196 line/inch (7.7 line/mm)  
Superfine, Photo (copy) — 392 line/inch (15.4 line/mm)  
512 KB (up to 20 pages*)  
Memory Capacity  
One touch dial  
Speed-dial  
Automatic redial  
Speaker type  
24  
26 stations (FAX 1170), 36 stations (FAX 1270, MFC 1770 and MFC 1780)  
3 times at 5 minute intervals  
Monitor  
Auto answer  
0, 1, 2, 3 or 4 rings  
Communication source  
Public switched telephone network  
Operating environment 41 - 95° F  
Power source  
Power consumption  
Dimensions  
120V AC 50/60Hz (U.S.A., Canadian Version Only)  
Standby: under 10 watts — Peak: under 110 watts  
15.2 x 15.0 x 8.4 (inches)/ 385 x 378 x 213 (mm)  
11.5 lb / 5.2 kg  
Weight  
* “Pages” refers to the “Brother Standard chart no. 1” (a typical business letter, Standard resolution).  
Specifications are subject to change without prior notice.  
P AC KI N G AN D S H I P P I N G T H E F AX MAC H I N E  
86  
Packing and  
Shipping the Fax  
Machine  
Whenever you transport the fax machine, use the packing materials that came  
with your fax machine. If you do not pack the fax machine correctly, you could  
void your warranty.  
Unplug the fax machine from the AC outlet.  
1
NOTE: Do not unplug the fax machine after a print job until you hear the  
final click.  
Remove the paper wire extension, paper support, document support,  
telephone line cord, printing cartridge and handset, and pack them.  
2
3
4
5
Wrap the fax machine in the plastic bag and place it in the original carton  
with the original packing material.  
Place additional parts (such as cords and telephone line) and documents  
(such as your manual) into the carton.  
Close the carton.  
* For MFC 1770/1780 only  
** For MFC 1780 only  
*** For MFC 1770 only  
87  
Remote Retrieval Access Card  
If you plan to receive voice or fax messages while  
away from your machine, carrying the Remote  
Retrieval Access Card printed below will serve as  
a convenient reminder of the retrieval procedures.  
Simply cut out the card and fold it to fit your  
wallet or organizer. Keeping it handy will help you  
derive the full benefit of your machine’s  
forwarding, paging and remote retrieval features.  
ADR  
C
CSE  
A
AL  
TIREV  
R
MTOE  
R
Fold  
Fold  
88  
Fold  
Fold  
Brother International Corporation  
100 Somerset Corporate Boulevard  
P.O. Box 6911,  
Bridgewater, NJ 08807-0911, USA  
Brother International Corporation (Canada) Ltd.  
1 rue Hôtel de Ville,  
Dollard-des-Ormeaux, QC, CANADA H9B 3H6  
Visit us on the World Wide Web  
http://www.brother.com  
These machines are made for use in the USA or CANADA only. We can not recommend  
using them overseas because it may violate the Telecommunications Regulations of that  
country and the power requirements of your fax machine may not be compatible with the  
power available in foreign countries. Using USA or CANADA models overseas is at your  
own risk and will void your warranty.  
UF82270013  
Printed in Malaysia  

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