Brother Fax Machine FAX 2600 User Manual

FAX 2600  
MFC 4600  
®
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Brother Numbers  
Brother fax-back system  
Brother Customer Service has installed an easy-to-use fax-back system, so you  
can get instant answers to common technical questions and product information  
for all Brother products. This system is available 24 hours a day, 7 days a week.  
You can use the system to send faxes to any fax machine, not just the one from  
which you are calling.  
If you can’t resolve difficulty with your Brother machine using this manual, call  
our fax-back system, and follow the voice prompts to receive faxed instructions  
about using the system, and an index of fax-back subjects.  
USA:  
1-800-521-2846  
From within Canada: 1-800-681-9838  
The Brother fax-back system number (USA only) has been preprogrammed on  
One Touch key 1.  
Frequently Asked Questions (FAQs)  
You can find more information about Brother products on the World Wide Web.  
From product specification sheets to Frequently Asked Questions (FAQs), it is  
all there. Visit us at:  
http://www.brother.com  
Brother Bulletin Board  
Brother’s Bulletin Board Numbers are  
USA:  
1-888-298-3616  
From within Canada: 1-514-685-2040  
For Customer Service  
USA:  
1-800-284-4329 (voice)  
1-908-575-8790 (fax)  
From within Canada: 1-800-853-6660 (voice)  
1-514-685-4898 (fax)  
From within Montreal: 1-514-685-6464 (voice)  
B R O T H E R N U M B E R S  
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i
               
Ordering Accessories and Supplies  
For best quality results use only genuine Brother accessories, available at most  
Brother retailers. If you cannot find the accessory you need and you have a  
Visa, MasterCard, Discover or American Express credit card, you can order  
accessories directly from Brother. (In the USA, you can visit us online for a  
complete selection of Brother accessories and supplies available for purchase.)  
USA:  
1-888-879-3232 (voice)  
1-800-947-1445 (fax)  
http://www.brothermall.com  
From within Canada: 1-800-668-2768 (voice)  
DESCRIPTION  
ITEM  
Laser Fax Toner  
TN5000PF  
DR200  
Laser Fax Drum  
Telephone Line Cord  
UG3565001  
UF6857010  
UL8019009  
UL6856000  
UU7114001  
LH0409001  
LH0436001  
Telephone Handset  
Handset Curled Cord  
Wire Extensions for trays  
Paper Tray and Document Tray  
Operations Manual  
MFC Manual (For MFC 4600 Only)  
IEEE-1284 Bi-directional Parallel Cable UG4558001  
®
®
* MFL Pro, ScanSoft™ PaperPort /  
TextBridge , and Printer/Scanner  
DSKYL231 (Floppy Disks, Windows  
3.1x Only)  
®
Drivers on Floppy Disks. (For MFC 4600  
Only)  
®
®
®
* Multi-Function Link Pro, ScanSoft™ PaperPort /TextBridge and the Printer/  
®
Scanner Drivers are NOT available on Floppy Disks for Windows 95 / 98 / 98SE /  
2000 Professional / ME / Windows NT Workstation Version 4.0.  
®
O R D E R I N G A C C E S S O R I E S A N D S U P P L I E S  
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ii  
   
Notice – Disclaimer of Warranties  
(For USA and Canada)  
BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS,  
EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S LICENSOR)  
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING  
WITHOUT  
LIMITATION  
THE  
IMPLIED  
WARRANTIES  
OF  
MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE,  
REGARDING THE SOFTWARE. BROTHER’S LICENSOR(S) DOES NOT  
WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS  
REGARDING THE USE OR THE RESULTS OF THE USE OF THE  
SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY,  
RELIABILITY, CURRENTNESS OR OTHERWISE. THE ENTIRE RISK AS  
TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS  
ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT  
PERMITTED BY SOME STATES IN THE USA AND SOME PROVINCES IN  
CANADA. THE ABOVE EXCLUSION MAY NOT APPLY TO YOU.  
IN NO EVENT WILL BROTHER’S LICENSOR(S) BE LIABLE TO YOU FOR  
ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES  
(INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS  
INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE)  
ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE  
EVEN IF BROTHER’S LICENSOR HAS BEEN ADVISED OF THE  
POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES IN THE  
USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE  
EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR  
INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY TO  
YOU. IN ANY EVENT BROTHER’S LICENSOR’S LIABILITY TO YOU FOR  
ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER, AND  
REGARDLESS OF THE FORM OF THE ACTION (WHETHER IN  
CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR  
OTHERWISE), WILL BE LIMITED TO $50.  
Compilation and Publication Notice  
Under the supervision of Brother Industries, Ltd., this manual has been  
compiled and published, covering the latest product descriptions and  
specifications.  
The contents of this manual and the specifications of this product are subject  
to change without notice.  
Brother reserves the right to make changes without notice in the specifications  
and materials contained herein and shall not be responsible for any damages  
(including consequential) caused by reliance on the materials presented,  
including but not limited to typographical and other errors relating to the  
publication.  
N O T I C E D I S C L A I M E R O F W A R R A N T I E S  
iii  
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BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE  
(For USA Only)  
This warranty gives you certain rights  
and you may also have other rights that  
may vary from state to state.  
Product properly packaged, freight  
prepaid, to the Authorized Service  
Center together with a photocopy of  
your bill of sale.  
This warranty is given only to the first  
end-use  
purchaser  
of  
the  
What Brother will do: Brother (or its  
Authorized Service Center) will  
evaluate your report of a possible  
defect to determine whether a defect  
exists, and if it does exist, Brother (or its  
Authorized Service Center) will repair or  
(at Brother’s option) replace the  
Product with a product that performs  
the same functions and performs as  
well as the original Product. Brother  
reserves the right to supply refurbished  
or remanufactured replacement parts  
provided that the replacement parts  
accompanying product (referred to in  
this warranty as “this Product”).  
What is covered: Brother warrants to  
you for the Warranty Period that there  
are no defects in the materials,  
workmanship or Year 2000 compliance  
of this Product. The “Warranty Period”  
is 1 year from the date you purchased  
this product. The “Warranty Period” for  
consumable items, such as Toner,  
Drums, Ribbons, etc. is 90 days from  
the date of purchase, or the rated life of  
the Consumable item, whichever is  
shorter.  
conform  
to  
the  
manufacturer’s  
specifications for new products. The  
repaired or replacement product will be  
returned to you at no cost.  
What is NOT covered: This warranty is  
VOID -- that is, this Product has no  
warranty -- if: (1) you did not purchase  
this Product from an authorized Brother  
reseller within the United States, (2) this  
Product has been serviced, modified or  
tampered with by anyone other than an  
Authorized Service Representative of  
Brother, (3) the serial number has been  
modified, defaced or removed from this  
Product, (4) this Product has been  
abused or damaged, (5) non Brother®-  
brand or non Brother approved parts,  
supplies, power supplies or other  
accessories have been used with this  
Product, or (6) this Product has been  
Exchange Service:  
When an exchange is authorized,  
Brother will exchange your non-working  
product with  
a
refurbished or  
remanufactured product that conforms  
to the manufacturer’s specifications for  
new products.  
The refurbished or  
remanufactured Product you receive  
will be covered by the balance of the  
limited warranty period remaining on  
the original Product, plus an additional  
thirty (30) days. You will keep the  
replacement Product that is sent to you  
and must return (or be billed up to the  
cost of a new product) your original  
non- working product, which shall  
become the property of Brother. You  
must call Brother Customer Service and  
if the representative cannot correct the  
transported  
without  
the  
proper  
preparation and packaging.  
What to do if you think your Product  
is defective:  
Call our Customer Service Hotline at  
1-800-284-4329, or if you suspect a  
defect in materials or workmanship in  
this Product, you can report it to a  
Brother Authorized Service Center.  
During the Warranty Period, supply  
Brother’s representative with a copy of  
your dated bill of sale showing that this  
Product was purchased within the  
United States. For the name of your  
Brother Authorized Service Center, call  
1-800-521-2846. After contacting the  
Brother Authorized Service Center, you  
may be required to deliver or send the  
product’s  
malfunction  
over  
the  
telephone and you elect the exchange  
service, you must provide information  
pertaining to this Product and you must  
also provide a valid major credit card  
number.  
Your credit card will be  
charged up to the cost of a new Product  
if: (i) you do not return your original  
Product to Brother within five (5)  
business days; (ii) the malfunctions of  
your original Product are not covered by  
the limited warranty; (iii) the proper  
packaging instructions are not followed  
and has caused damage to the product;  
iv  
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BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE  
(For USA Only)  
or (iv) the warranty period on your  
original Product has expired or has not  
been sufficiently validated with a copy  
of the proof of purchase (bill of sale).  
This Limited Warranty (and Brother’s  
obligation to you) may not be changed  
in any way unless you and Brother sign  
the same piece of paper in which we (1)  
refer to this Product and your bill of sale  
date, (2) describe the change to this  
warranty and (3) agree to make that  
change.  
Product Support: Toll-free customer  
service and technical support is  
available for hardware operational  
assistance at 1-800-284-4329. At any  
time, free technical support in the form  
of Frequently Asked Questions,  
troubleshooting tips and service center  
locator is available through our fax-back  
system at 1-800-521-2846 or Brother’s  
Internet Web Site (www.brother.com).  
Now you can visit us on-line  
(www.brothermall.com), your complete  
source for genuine Brother Accessories  
and Supplies.  
The  
Brother  
Customer  
Service  
Representative will ship the exchange  
Product via next business day delivery  
courier service, with return instructions  
and prepaid return air bill. Follow the  
return instructions. You must return the  
original Product in the same shipping  
carton in which the exchanged Product  
was received and include a copy of  
proof of purchase (bill of sale). Retain  
your original accessory items and a  
copy of the return air bill, signed by the  
courier.  
Limitations:  
Repair or replacement as described  
above is your sole and exclusive (that  
is, your only) remedy if this Product is  
defective. Brother is not responsible for  
damage to or loss of any equipment,  
media, programs or data related to the  
use of this Product. Except for that  
repair or replacement, Brother shall not  
be liable for any direct, indirect, incidental  
or consequential damages or specific  
relief. Because some states do not allow  
BROTHER INTERNATIONAL CORPORATION  
100 SOMERSET CORPORATE BLVD.  
BRIDGEWATER, NEW JERSEY 08807-0911  
Please record your model and serial  
numbers and your date and location of  
Purchase below for your records. Keep  
this information with your proof of  
purchase (bill of sale) in case your  
Productislost,stolenorrequiresservice.  
Model # _______________________  
Serial #________________________  
Date of purchase: _______________  
Store where purchased:___________  
the  
exclusion  
or  
limitation  
of  
consequential or incidental damages, the  
above limitation may not apply to you.  
THIS WARRANTY IS GIVEN IN LIEU  
OF ALL OTHER WARRANTIES,  
WRITTEN OR ORAL, WHETHER  
EXPRESSED BY AFFIRMATION,  
PROMISE,  
DESCRIPTION,  
Location of store: _____________  
DRAWING, MODEL OR SAMPLE.  
ANY AND ALL WARRANTIES OTHER  
Important: We recommend that you  
keep all original packing materials, in  
the event that you ship this product.  
THAN  
THIS  
ONE,  
WHETHER  
EXPRESS OR IMPLIED, INCLUDING  
IMPLIED WARRANTIES OF  
MERCHANTABILITY AND FITNESS  
FOR A PARTICULAR PURPOSE, ARE  
HEREBY DISCLAIMED.  
This Limited Warranty is the only  
warranty that Brother is giving for this  
Product. It is the final expression and  
the exclusive and only statement of  
Brother’s obligations to you. It replaces  
all other agreements and under-  
standings that you may have with  
Brother or its representatives.  
v
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BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE  
LIMITED WARRANTY  
(For Canada Only)  
Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts,  
Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service  
Centers, will repair this MFC/Facsimile machine free of charge if defective in material or  
workmanship. This Limited Warranty does not include cleaning, consumables  
(including, without limitation, print cartridges, print head, toner and drum) or damage  
caused by accident, neglect, misuse or improper installation or operation, any damage  
caused from service, maintenance, modifications, or tampering by anyone other than a  
Brother Authorized Service Representative, or from the use of supplies or consumable  
items that are non-Brother products. Operation of the MFC/Facsimile machine in excess  
of the specifications or with the Serial Number or Rating Label removed shall be  
deemed abuse and all repairs thereafter shall be the sole liability of the end-user/  
purchaser. In order to obtain warranty service, the MFC/Facsimile machine must be  
delivered or shipped freight prepaid by the end user/purchaser to a “Brother” Authorized  
Service Center, together with your Proof of Purchase in the form of a Sales Receipt.  
For laser products: Failure to remove the Toner Cartridge (and Toner Drum Unit on  
applicable models) during shipping will cause severe damage to the MFC/Facsimile and  
will VOID the Warranty. (Refer to your Operation Manual for proper packaging.)  
For ink-jet products: Do not remove the ink cartridges during shipping. Damage to your  
print head resulting from packing without the ink cartridges will VOID your warranty.  
(Refer to your Operation Manual for proper packaging.)  
BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED  
INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF  
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, EXCEPT TO  
THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY  
WAIVED.  
No oral or written information, advice or representation provided by Brother, its  
Authorized Service Centers, Distributors, Dealers, Agents or employees, shall create  
another warranty or modify this warranty. This warranty states Brother’s entire liability  
and your exclusive remedy against Brother for any failure of the MFC/Facsimile  
machine to operate properly.  
Neither Brother nor anyone else involved in the development, production, or delivery of  
this MFC/Facsimile machine shall be liable for any indirect, incidental, special,  
consequential, exemplary, or punitive damages, including lost profits, arising from the  
use of or inability to use the product, even if advised by the end user/purchaser of the  
possibility of such damages. Since some Provinces do not allow the above limitation of  
liability, such limitation may not apply to you.  
This Limited Warranty gives you specific legal rights and you may also have other rights  
which vary from Providence to Providence.  
Warranty Service is available at Brother Authorized Service Centers throughout  
Canada. For Technical Support or for the name and location of your nearest  
Authorized Service Center call 1-800-853-6660. Within Montreal, please call 685-  
6464.  
Internet support: [email protected] or browse  
Brother’s Web Site: www.brother.com  
Brother International Corporation (Canada) Ltd.  
1 Rue Hôtel de Ville  
We’re at your side.  
Dollard-Des-Ormeaux, QC H9B 3H6  
®
vi  
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Quick Reference Guide  
Real Time Transmission  
Sending Faxes  
You can send faxes in real time.  
Automatic Transmission  
1
2
3
Place the original face down in the  
ADF.  
1
2
Place the original face down in the  
ADF.  
For the FAX, press Function  
,
3,  
9.  
Enter the fax number using One  
Touch, Speed Dial, Search or the dial  
pad.  
For the MFC, press Function, 1, 3, 9.  
Press  
press Set  
or  
to select ON and  
OR—For the next  
3
Press Start.  
transmission only, press  
select NEXT FAX ONLY and  
press Set  
or  
to  
Sending a Cover Page  
.
1
2
3
4
5
6
7
Place the original face down in the  
ADF.  
4
5
For the next fax only, press or  
to select ON and press Set  
.
For the FAX, press Function  
,
3,  
1.  
Press to select additional settings  
OR—Press to fax.  
Enter the fax number.  
Press Start  
1
For the MFC, press Function, 3, 1, 1.  
2
When NEXT FAX ONLY?  
6
7
appears, press Set  
Press or to select ON (or  
OFF) and press Set  
Press or to select a comment  
and press Set  
Enter two digits to indicate the number  
of pages being sent and press Set  
Press to select additional settings  
OR—Press if you are ready to  
fax.  
Enter the fax number.  
Press Start  
.
.
.
Receiving Faxes  
Select Answer Mode  
.
Press Receive Mode to select  
FAX/TEL, TAD, MANUAL or  
FAX ONLY. If you select FAX/  
TEL, make sure to set Ring Delay  
and F/T Ring Time.  
.
1
2
Manual Reception  
8
9
1
2
Pick up the handset.  
.
Press Start if you hear fax tones  
(beeps).  
3
When the screen displays  
RECEIVE, replace the handset.  
Brother fax-back system :  
1-800-521-2846  
Brother Web Site :  
http://www.brother.com  
vii  
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Search/Speed Dial  
Storing Numbers  
1
Press Search/Speed Dial, then  
enter the first letter of the name  
you’re looking for.  
Storing One Touch Dial  
Numbers  
1
2
3
4
5
6
For FAX, press Function, 6, 1.  
For MFC, press Function, 1, 6, 1.  
2
3
Press  
or  
to search the memory.  
When the name is displayed, lift the  
handset—OR—Press Hook.  
Press the One Touch key where you  
want to store the number.  
Enter a number (up to 20 digits) and  
press Set.  
4
5
Press Start to dial. (If you pressed  
Hook to dial, pick up the handset  
when the other party answers.)  
Enter a name (or leave it blank) and  
press Set  
.
To hang up, replace the handset.  
Press or  
to select FAX, TEL, or  
Making Copies  
FAX/TEL and press Set.  
Making a Single Copy  
Press Stop.  
1
2
Place the original face down in the  
ADF.  
Storing Speed Dial Numbers  
1
2
3
4
5
6
For FAX, press Function, 6, 2.  
Press Copy, then wait for five  
seconds—OR—Press Copy again.  
For MFC, press Function, 1, 6,  
2.  
Enter a two-digit Speed Dial number  
and press Set.  
Sorting Multiple Copies  
Enter a number (up to 20 digits) and  
press Set.  
1
Place the original face down in the  
ADF.  
Enter a name (or leave it blank) and  
2
3
Press Copy.  
press Set  
.
Use the dial pad to enter the number  
of copies you want (up to 99).  
Press or  
to select FAX, TEL, or  
FAX/TEL and press Set.  
4
5
6
Wait five seconds—OR—Press  
Copy.  
Press Stop.  
Telephone Operation  
Press  
or  
to select SORT (or  
STACK).  
One Touch Dialing/  
Speed Dialing  
Press Copy.  
1
2
Pick up the handset—OR—Press  
Hook and listen for a dial tone.  
When you hear the dial tone, press  
the One Touch key of the location  
you want to call—OR—Press  
Search/Speed Dial, press #, then  
press the two-digit Speed Dial  
number. (If you pressed Hook to  
dial, pick up the handset when the  
other party answers.  
Brother Accessories &  
Supplies  
USA: 1-888-879-3232 (voice)  
1-800-947-1445 (fax)  
http://www.brothermall.com  
From within Canada:  
1-800-668-2768 (voice)  
3
To hang up, replace the handset.  
viii  
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Table of Contents  
ix  
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x
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xi  
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xii  
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xiii  
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Energy Star® Compliance Statement................................. 12-5  
Index..................................................................................................I-1  
xiv  
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1
Introduction  
1
Using This Manual  
Thank you for purchasing a Brother fax machine or multi-function center.  
This FAX/MFC has been designed to be simple to use, with LCD screen prompts to  
guide you through functions. However, you can use your machine to its fullest  
potential by taking a few minutes to read this manual.  
Additionally, your FAX/MFC has a Help key. Press Help or Copy/Help to print a  
list of basic operational steps and functions.  
Finding Information  
All chapter headings and subheadings are listed in the Table of Contents. You will be  
able to find information about a specific feature or function by checking the Index in  
the back of this manual. Illustrations of some screen displays also help you choose the  
correct key-presses.  
Conventions Used in this Manual  
Also, throughout this manual, you’ll see special symbols alerting you to important  
information, cross-references, and warnings.  
boldface  
Bold typeface identifies a specific key on the FAX/MFC control panel.  
italics  
Italics typeface identifies a chapter or topic that you should review  
for related information.  
bubble dot  
Bubble Dot typeface identifies the messages on the LCD of the FAX/MFC.  
Warnings detail precautions you must take to avoid possible personal injury.  
Cautions specify procedures you must avoid or follow to prevent possible damage to the  
FAX/MFC.  
Notes supply important information you must follow if the specified situation applies.  
Note  
FYI tips provide details about how the current operation interacts with other features.  
Improper Setup alerts you to devices and procedures that are not compatible with the  
FAX/MFC.  
Test Sheet Procedures (For USA Only)  
After programming your Station ID, please fill out the TEST SHEET included with  
your FAX/MFC and fax it to Brother’s Automated Fax Response System as your first  
transmission. This will verify that your FAX/MFC is properly installed. (See Setting  
When this document is received a confirmation sheet will be sent back to your  
machine. To get a response, be sure to set up your Station ID.  
USA:  
1-908-685-9283 (fax)  
I N T R O D U C T I O N  
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1 - 1  
               
FAX 2600 Control Panel Overview  
4
3
2
1
11  
10  
5
6
7
8
9
1 - 2  
I N T R O D U C T I O N  
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FAX 2600 Control Panel Overview  
When you press these keys:  
Liquid Crystal Display (LCD)  
Displays messages to help you set and  
operate your fax machine.  
1
6
7
Dial Pad  
Allows you to dial phone and fax  
numbers, and can be used as a  
keyboard for entering information into  
the fax machine.  
Programming keys:  
Function  
Lets you access the function mode.  
(programming)  
2
Fax keys:  
Receive Mode  
Lets you set how the machine will handle  
incoming calls.  
(Left Arrow)  
(Right Arrow)  
Broadcast  
Volume  
lets you to send faxes to many different  
locations (maximum of 96 locations at  
once).  
Moves the LCD cursor to the left or  
right in Function mode so you can  
make selections.  
Also, adjusts speaker, ring and  
handset volume.  
Resolution  
Lets you select the resolution when you  
send a fax.  
Set  
8
Stop  
Stores a function setting in the  
machine.  
Stops a fax, cancels an operation, or  
exits from function mode.  
Shift  
3
4
5
Start  
9
Accesses the second number stored on  
each One Touch Key (9-16).  
Starts an operation, such as sending a  
fax.  
One Touch Dial Keys  
Previously stored phone numbers are  
accessecd for quick and easy dialing.  
Copy keys:  
10  
Photo/Text  
Lets you identify the type of document  
you want to copy: a photograph or text.  
Dialing and Telephone keys:  
Hook  
Enlarge/Reduce  
Lets you dial telephone and fax numbers  
without lifting the handset.  
lets you select an enlargement or  
reduction ratio: 100%, 120%, 125%,  
150%, 200%, 50%, 75%, 87%, 93%.  
Selecting AUTO automatically reduces  
the original to the selected paper size.  
Hold  
Lets you put calls on hold.  
Redial/Pause  
Redials the last number called. Also  
inserts a pause in autodial numbers.  
Copy  
Makes a copy of the original in the  
ADF.  
Search/Speed Dial  
Help  
11  
Lets you look up numbers stored in the  
dialing memory. Also, lets you dial  
stored phone numbers by pressing # and  
two-digit number.  
Prints a quick reference Help List.  
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1 - 3  
MFC 4600 Control Panel Overview  
3
2
1
11  
10  
4
5
6
7
8
9
1 - 4  
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MFC 4600 Control Panel Overview  
When you press these keys:  
Liquid Crystal Display (LCD)  
Displays messages to help you set and  
operate your MFC.  
6
7
Dial Pad  
1
Allows you to dial phone and fax  
numbers, and can be used as a keyboard  
for entering information into the fax  
machine.  
Programming keys:  
Function  
Lets you access the function mode.  
(programming)  
2
Fax keys:  
Receive Mode  
Lets you set how the machine will  
handle incoming calls.  
(Left Arrow)  
(Right Arrow)  
Volume  
Broadcast  
lets you to send faxes to many  
different locations (maximum of 88  
locations at once).  
Moves the LCD cursor to the left or  
right in Function mode so you can  
make selections.  
Also, adjusts speaker, ring and  
handset volume.  
Resolution  
Lets you select the resolution when  
you send a fax.  
Set  
Stores a function setting in the  
8
Stop  
machine.  
Stops a fax, cancels an operation, or  
exits from function mode.  
Scanner key:  
Scan  
Lets you scan the next original into your  
computer and select the type of  
destination: word processing, graphics  
or E-mail application.  
3
Start  
9
Starts an operation, such as sending a  
fax.  
Copy keys:  
10  
Photo/Text  
Lets you identify the type of document  
you want to copy: a photograph or text.  
4
5
One Touch Dial Keys  
Previously stored phone numbers are  
accessecd for quick and easy dialing.  
Enlarge/Reduce  
lets you select an enlargement or  
reduction ratio: 100%, 120%, 125%,  
150%, 200%, 50%, 75%, 87%, 93%.  
Selecting AUTO automatically reduces  
the original on the selected paper size.  
Dialing and Telephone keys:  
Hook  
Lets you dial telephone and fax numbers  
without lifting the handset.  
Hold  
Copy/Help  
Lets you put calls on hold.  
Makes a copy of the original in the  
ADF. if the ADF is empty, a quick  
reference Help Lest will be printed.  
Redial/Pause  
Redials the last number called. Also  
inserts a pause in autodial numbers.  
Printer key:  
11  
Search/Speed Dial  
Job Cancel  
Lets you look up numbers stored in the  
dialing memory. Also, lets you dial  
stored phone numbers by pressing # and  
two-digit number.  
Clears data from the printer memory.  
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About Fax Machines  
If you’re a first-time fax machine user, fax operation might seem a little  
mysterious. Soon, you’ll recognize the unusual fax tones on your phone line,  
and be able to send and receive faxes easily.  
Fax Tones and Handshake  
When someone is sending a fax, the FAX/MFC sends fax calling tones, (CNG  
tones) — soft, intermittent beeps at 4-second intervals. You’ll hear them when  
you dial and press Start, and they continue for about 40 seconds after dialing.  
During that time, the sending machine must begin the “handshake” with the  
receiving machine. Each time you use automatic procedures to send a fax, you  
are sending CNG tones over the phone line. You’ll soon learn to listen for these  
soft beeps each time you answer a phone on your fax line, so you can know if  
you are receiving a fax message.  
The receiving fax responds with fax receiving tones—loud, chirping sounds. A  
receiving fax chirps for about 40 seconds over the phone line, and the screen  
displays RECEIVE. If your FAX/MFC is set to the FAX mode, it will answer  
every call automatically with fax receiving tones. Even if the other party hangs  
up, your FAX/MFC continues to send the “chirps” for about 40 seconds, and the  
screen continues to display RECEIVE. To cancel the receiving mode, press  
Stop.  
When your FAX/MFC answers in FAX/TEL mode, it listens for CNG tones and  
then responds with receiving tones.  
The fax “handshake” is the time in which the sending machine’s CNG tones and  
the receiving machines “chirps” overlap. This must be for at least 2 to 4 seconds,  
so the machines can understand how each is sending and receiving the fax. The  
handshake cannot begin until the call is answered, and the CNG tones only last  
for about 40 seconds after the number is dialed. Therefore, it’s important for the  
receiving machine to answer the call in as few rings as possible.  
When you have an external telephone answering device (TAD) on your fax  
Note  
line, your TAD will determine the number of rings before the call is answered.  
Pay special attention to the directions in the Installation chapter for connecting  
a TAD to your FAX/MFC.  
ECM (Error Correction Mode)  
The Error Correction Mode (ECM) is a way for the fax machine to check the  
integrity of a fax transmission while it is in progress. ECM transmissions are  
possible only between machines that both have the ECM feature. If they do, you  
may send and receive fax messages that are continuously checked for their  
integrity.  
Sufficient memory must be available in your FAX/MFC for this feature to work.  
1 - 6  
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2
Assembly and Connections  
2
Packing List  
Make sure you have the following items:  
Wire Extensions  
(Both Wire Extensions  
are the same size.)  
Telephone  
Wire Cord  
IEEE-1284 Compliant  
Bi-directional  
Parallel Cable  
(For MFC 4600 Only)  
Handset  
Curled  
Cord  
Telephone  
Handset  
Document Tray  
Paper Tray  
Operations Manual  
Test Sheet  
(For USA Only)  
CD-ROM  
(For MFC 4600 Only)  
MFC Manual  
(For MFC 4600 Only)  
Drum Unit Assembly  
(With free Starter  
Toner Cartridge)  
Brother  
StartCard  
If an item is missing, call Brother Customer Service at 1-800-284-4329 (USA),  
1-800-853-6660 (from within Canada) or 1-514-685-6464 (from within  
Montreal). See Ordering Accessories and Supplies on page ii for the correct  
item numbers.  
Note  
Whenever you transport the FAX/MFC, use the packing materials that came  
with FAX/MFC. If you do not pack the FAX/MFC properly, you may void  
your warranty.  
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Choosing a Location  
Place your FAX/MFC on a flat, stable surface, such as a desk. Select a place that  
is free of vibration and shocks. Locate the FAX/MFC near a telephone jack and  
a standard, grounded power outlet. Make sure nothing blocks the flow of air  
from the fan on the right side of the FAX/MFC.  
Avoid placing your FAX/MFC in a high-traffic area. Do not place near heaters,  
air conditioners, water, chemicals or refrigerators. Do not expose the FAX/  
MFC to direct sunlight, excessive heat, moisture or dust. Make sure nothing  
blocks the flow of air from the fan on the right side of the FAX/MFC. Do not  
connect your FAX/MFC to electrical outlets controlled by wall switches or  
automatic timers. Disruption of power can wipe out information in the unit’s  
memory. Do not connect your FAX/MFC to electrical outlets on the same  
circuit as large appliances or other equipment that might disrupt the power  
supply. Avoid interference sources, such as speakers or the base units of  
cordless phones.  
NO ! NO ! NO !  
WARNING  
Never install telephone wiring during a lightning storm.  
We recommend that this product be used with a surge protection device to  
protect the product against lightning storms.  
Never install a telephone jack in a wet location unless the jack is specifically  
designed for a wet location.  
Never touch telephone wires or terminals that are not insulated unless the  
telephone line has been disconnected at the network interface.  
Use caution when installing or modifying telephone lines.  
Avoid using a telephone (other than a cordless type) during an electrical storm.  
There may be a remote risk of electric shock from lightning.  
Do not use the telephone to report a gas leak in the vicinity of the leak.  
For PLUGGABLE EQUIPMENT, the socket-outlet should be installed near the  
equipment and should be easily accessible.  
To reduce the risk of shock or fire, use only a No. 26 AWG or larger  
telecommunications line cord.  
2 - 2  
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Assembly  
Installing the Drum Unit Assembly  
(with Toner Cartridge)  
1
Unpack the drum  
unit assembly,  
including the toner  
cartridge, and  
gently rock it from  
side to side five or  
six times to  
distribute toner  
evenly inside the  
cartridge.  
To prevent damage to the drum, do NOT expose it to  
light for longer than a few minutes.  
Do NOT remove the starter sheet—this will be eject-  
ed while the FAX/MFC is warming up.  
Starter Sheet  
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2
Open the top cover of the FAX/MFC.  
3
Holding the drum unit by its handles, insert it into the FAX/MFC.  
4
Close the top cover.  
2 - 4  
A S S E M B L Y A N D C O N N E C T I O N S  
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Setting Up the FAX/MFC  
Follow the instructions below to connect the handset, power cord, and telephone  
line.  
EXT.  
LINE  
1
2
Connect the Handset.  
Connect the curled handset cord to the bottom of the handset and the left side of  
the FAX/MFC.  
Connect the power cord.  
WARNING  
This FAX/MFC must be grounded using a three-prong plug.  
Since the FAX/MFC is grounded through the power outlet, you can protect  
yourself from potentially hazardous electrical conditions on the telephone  
network by keeping the power to your FAX/MFC on when you connect it to a  
telephone line. Similarly, you can protect yourself when you want to move your  
FAX/MFC, by disconnecting the telephone line first, and then the power cord.  
Lightning and power surges can damage this product! We recommend that you  
use a quality surge protection device on the AC power line as well as on the  
telephone line, or unplug the lines during a lightning storm.  
Do not touch the rollers at the paper exit.  
3
Connect the telephone line.  
Connect one end of the telephone line cord to the jack labeled LINE on the left  
side of the FAX/MFC. Connect the other end to a modular wall jack.  
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4
Attach the wire extensions to the multi-purpose sheet feeder and to the  
document guide base.  
5
1
Attach the document and paper trays to the FAX/MFC and pull out their  
extensions.  
Loading Paper  
Open the multi-purpose sheet  
feeder cover.  
2 - 6  
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2
Fan the paper well. Load the paper, making sure that the print side is toward the  
fax machine and the paper level is stacked below the paper mark. The feeder  
can hold up to 200 sheets of paper, or up to 10 envelopes.  
3
Adjust the guides to fit  
the paper, to help  
prevent paper jams.  
Press and Slide.  
Acceptable Paper  
The FAX/MFC can handle paper that has the following specifications.  
But please note that you can receive fax messages only on Letter, Legal and A4  
paper. If you use legal or A4, change the Paper Size setting :  
(For the FAX : Function, 2, 6. For the MFC : Function, 1, 2, 6.)  
Paper Type  
Paper Size  
Cut sheet  
A4, Letter, Legal, B5, A5, Executive,  
Custom size 2.75-8.5 x 5-14 inches (70-216 x 127-356 mm)  
Envelopes  
DL, C5, COM-10, Monarch, 9" x 12" (For Manual Feed  
Slot only)  
Post Card  
Organizer  
2.75-8.5 x 5-11 inches (70-216 x 127-279 mm)  
®
Day-Timer J, K, L, M  
2.75-8.5 x 5-11 inches (70-216 x 127-279 mm)  
Labels and  
2.75-8.5 x 5-14 inches (70-216 x 127-356 mm)  
Transparencies  
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Paper Capacity in Feeder  
Multi-purpose Sheet Feeder:  
Up to 0.87 inch (22 mm) in height (up to the mark) Approx. 200 sheets of  
2
2
20 lb. (75 g/m ) or 50 sheets of 42 lb. (158 g/m ) Letter/A4 paper, or 10  
envelopes  
Output Tray:  
Approx. 100 sheets of 20 lb. (75 g/m ) Letter/A4 paper  
2
Cut Sheet  
Envelopes  
Basis Weight  
Caliper  
16 to 42 lb.  
(60 to 158 g/m )  
20 to 24 lb.  
(75 to 90 g/m )  
single thickness  
2
2
±0.03 to ±0.08 in.  
(0.08 to 0.2 mm)  
0.0033 to 0.0058 in.  
(0.084 to 0.14 mm)  
single thickness  
Moisture Content  
Smoothness  
4% to 6% by weight  
100 to 250 (Sheffield)  
4% to 6% by weight  
100 to 250 (Sheffield)  
Recommended paper types:  
Note  
Cut sheet:  
Label:  
Transparency:  
Xerox 4200  
Avery laser label or equivalent  
3M CG3300 for laser printers or equivalent  
Manual Feed Slot  
The multi-purpose sheet feeder also has a manual feed slot on its cover. You  
can load paper or envelopes one at a time into this slot. You do not have to  
remove paper from the multi-purpose sheet feeder.  
When you use labels or transparencies, be sure to use this slot.  
Loading One Sheet of Paper  
You do not have to choose manual feed in the Setup dialog box of your printer  
driver. Insert the sheet of paper for Portrait (vertical) or Landscape (horizontal),  
with the side you wish to print on face down in the manual feed slot.  
1
2
Align the paper at the center of the manual feed slot, and be sure to insert it all  
the way.  
Adjust the paper guide of the manual feed slot to the width of the paper you’re  
using.  
2 - 8  
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Connecting an External  
Telephone Answering Device (TAD)  
Sequence  
You might choose to connect an additional answering system. When you have  
an external TAD on the same telephone line as the FAX/MFC, the TAD  
answers all calls. The FAX/MFC “listens” for fax calling (CNG) tones. If it  
hears them, the FAX/MFC takes over the call and receives the fax. If it doesn’t  
hear CNG tones, the FAX/MFC lets the TAD continue playing your outgoing  
message so your caller can leave you a voice message.  
The TAD must answer within four rings. The FAX/MFC cannot hear CNG  
tones until the TAD has answered the call, and with four rings there are only 8–  
10 seconds of CNG tones left for the fax “handshake.” Make sure you carefully  
follow the instructions in this manual for recording your outgoing message.  
Do not connect a TAD elsewhere on the same phone line—your FAX/MFC and  
TAD will both try to control the line.  
Connections  
The external TAD must be plugged into the left side of the FAX/MFC, into the  
jack labeled EXT. Your FAX/MFC cannot work properly if you plug the TAD  
into a wall jack.  
EXT.  
LINE  
1
2
Plug the telephone line cord from the wall jack into the left side of the  
FAX/MFC, in the jack labeled LINE.  
Plug the telephone line cord from your TAD into the left side of the FAX/MFC,  
in the jack labeled EXT. (Make sure this cord is connected to the TAD at the  
TAD’s telephone line jack, and not its telephone set jack.)  
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3
Set your external TAD to four rings or less. (The FAX/MFC’s Ring Delay  
setting does not apply).  
4
5
Record the outgoing message (see below).  
Set the TAD to answer calls.  
Set the Receive Mode to TAD: ANSWER MACH. (Press Receive Mode.)  
Recording Outgoing Message on External TAD  
Timing is important in recording this message. The message sets up the ways to  
handle both manual and automatic fax reception.  
1
Record 5 seconds of silence at the beginning of your message. (This allows your  
FAX/MFC time to listen for the fax CNG tones of automatic transmissions  
before they stop.)  
2
3
Limit your speaking to 20 seconds.  
End your 20-second message by giving your Fax Receive Code for people  
sending manual faxes. For example:  
“After the beep, leave a message or send a fax by pressing 5 1 and Start.”  
Connecting an External Telephone  
Your FAX/MFC is equipped with a handset that you can use as a regular phone.  
However, you can also connect a separate telephone (or telephone answering  
device) directly to your FAX/MFC.  
Connect the modular plug on the telephone’s line cord to the jack labeled EXT.  
on the left side of the FAX/MFC.  
Whenever this phone (or TAD) is in use, the screen displays EXT. TEL IN USE,  
and, if the FAX/MFC handset is lifted, an alarm sounds. To disconnect the call  
on the external phone and switch to the FAX/MFC, press Hook.  
Special Line Considerations  
Roll Over Phone Lines  
A roll over phone system is a group of two or more separate telephone lines that  
pass incoming calls to each other if they are busy. The calls are usually passed  
down or “rolled over” to the next available phone line in a preset order.  
Your FAX/MFC can work in a roll over system as long as it is the last number  
in the sequence, so the call cannot roll away. Do not put the FAX/MFC on any  
of the other numbers—when the other lines are busy and a second fax call is  
received, the fax call would be transferred to a line that does not have a fax  
machine. Your FAX/MFC will work best on a dedicated line.  
2 - 10  
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Two-Line Phone System  
A two-line phone system is nothing more than two separate phone numbers on  
the same wall outlet. The two phone numbers can be on separate jacks (RJ11)  
or combined into one jack (RJ14). Your FAX/MFC must be plugged into an  
RJ11 jack. RJ11 and RJ14 jacks may be equal in size and appearance and both  
may contain four wires (black, red, green, yellow). To test the type of jack, plug  
in a two-line phone and see if it can access both lines. If it can, you must separate  
the line for your FAX/MFC.  
Converting Telephone Wall Outlets  
There are three ways to convert to an RJ11 receptacle. The first two ways may  
require assistance from the telephone company. You can change the wall outlets  
from one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet  
installed and slave or jump one of the phone numbers to it.  
The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter  
into an RJ14 outlet. It separates the wires into two separate RJ11 jacks (Line 1,  
Line 2) and a third RJ14 jack (Lines 1 and 2). Plug the fax machine into Line 2  
of the triplex adapter.  
Triplex Adapter  
RJ14  
RJ11  
RJ14  
Installing Fax Machine, External Two-Line TAD, and Two-Line  
Telephone  
When you are installing an external two-line telephone answering device  
(TAD) and a two-line telephone, your FAX/MFC must be isolated on one line  
at both the wall jack and at the TAD. The most common connection is to put the  
FAX/MFC on Line 2. The back of the two-line TAD must have two telephone  
jacks: one labeled L1 or L1/L2, and the other labeled L2. You will need at least  
three telephone line cords, the one that came with your FAX/MFC and two for  
your external two-line TAD. You will need a fourth line cord if you add a two-  
line telephone.  
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1
2
Place the two-line TAD and the two-line telephone next to your FAX/MFC.  
Plug one end of the telephone line cord for your FAX/MFC into the L2 jack of  
the triplex adapter. Plug the other end into the LINE jack on the left side of the  
FAX/MFC.  
3
4
Plug one end of the first telephone line cord for your TAD into the L1 jack of  
the triplex adapter. Plug the other end into the L1 or L1/L2 jack of the two-line  
TAD.  
Plug one end of the second telephone line cord for your TAD into the L2 jack  
of the two-line TAD. Plug the other end into the EXT. jack on the left side of  
the FAX/MFC.  
Triplex Adapter  
Two-Line Phone  
Two-Line External TAD  
FAX/MFC  
You can keep two-line telephones on other wall outlets as always. There are two  
ways to add a two-line telephone to the FAX/MFC’s wall outlet. You can plug  
the telephone line cord from the two-line telephone into the L1+L2 jack of the  
triplex adapter. Or, you can plug the two-line telephone into the TEL jack of the  
two-line TAD.  
Multi-Line Connections (PBX)  
Most offices use a central telephone system. While it is often relatively simple  
to connect the FAX/MFC to a key system or a PBX (Private Branch Exchange),  
we suggest that you contact the company that installed your telephone system  
and ask them to connect the FAX/MFC for you. It is advisable to have a separate  
line for the FAX/MFC. You can then leave the FAX/MFC in FAX mode to  
receive faxes any time of day or night.  
If the FAX/MFC is to be connected to a multi-line system, ask your installer to  
connect the unit to the last line on the system. This prevents the unit from being  
activated each time a telephone call is received. (See Easy Receive, page 5-3.)  
As with all fax units, this machine must be connected to a two wire system. If  
your line has more than two wires, proper connection of the FAX/MFC cannot  
be made.  
2 - 12  
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If you are installing the FAX/MFC to work with a PBX:  
1
2
3
It is not guaranteed that the unit will operate correctly under all circumstances  
with a PBX. Any cases of difficulty should be reported first to the company that  
handles your PBX.  
If all incoming calls will be answered by a switchboard operator, it is  
recommended that the Receive Mode be set to MANUAL. All incoming calls  
should initially be regarded as telephone calls.  
The FAX/MFC may be used with either pulse or tone dialing telephone service.  
Custom Features on a Single Line  
To learn how custom features may affect your faxing operations, please see the  
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3
On-Screen Programming  
3
User-Friendly Programming  
We have designed your FAX/MFC with on-screen programming and a Help  
key. User-friendly programming helps you take full advantage of all the  
functions your FAX/MFC has to offer. (See Using This Manual, page 1-1.)  
Since your fax programming is done on the LCD, we created step-by-step on-  
screen prompts to help you program your FAX/MFC. All you need to do is  
follow the prompts as they guide you through the function menu selections and  
programming options and settings.  
Function Mode  
You can access the function mode by pressing Function. When you enter the  
function mode, your FAX/MFC displays a list of main menu options from  
which you can choose. These options appear one after the other on the display.  
Select an option by pressing Set when the option appears on the screen.  
You can “scroll” more quickly through options by pressing . When the screen  
displays your selection, press Set. (Press  
to scroll backward if you passed  
your choice or to save key strokes. Both arrow keys show all options, in the  
opposite order.)  
Before you press Set, you can correct a mistake you made entering information  
in a field using the dial pad. Use to back up and then type over the incorrect  
characters.  
When you finish a function, the screen displays ACCEPTED.  
If you want to exit the Function mode, press Stop.  
Note  
Do You Have a FAX or MFC?  
See the model number on your machine’s control panel to know if your machine  
is a FAX or an MFC. If you have an MFC model there is an extra key press—to  
access the FAX functions you must first press 1. If you have a FAX 2600, follow  
the function step for FAX. If you have an MFC 4600, follow the function step  
for MFC. For example,  
For the FAX, press Function, 1, 3.  
For the MFC, press Function, 1, 1, 3.  
3 - 1  
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Alternating Displays  
When you see alternating displays, the LCD sometimes alternates between the  
currently selected option, and a help message giving brief instructions about  
how to proceed. The display you’ll probably see most often is shown below,  
showing you, when you place an original in the ADF, that you can dial a number  
and send a fax, or you can make a copy.  
FAX: NO. & START  
COPY: PRESS COPY  
Function Selection Table  
If you have a basic understanding of how to program your FAX/MFC, you can  
perform most of the programming settings without the Owner’s Manual. To  
help you understand the function selections, options and settings that are found  
in your fax programs, use the Function Selection Table below.  
1. Fax Functions  
1. INITIAL SETUP  
Function  
Description  
Factory Set  
Page  
1. DATE/TIME  
Enter date and time for LCD  
display and heading on  
transmissions.  
2. STATION ID  
3. BEEPER  
Program name, fax number  
and elephone number to  
appear on each transmitted  
page.  
Adjust volume level of  
beeper.  
LOW  
4. SLEEP MODE  
Conserves power  
00 MIN  
5. DELAYED TIMER  
Sets the time of day that  
delayed faxes will be sent.  
6. VOLUME AMPLIFY  
For the hearing-impaired,  
you can set the volume to the  
AMPLIFY: ON setting on a  
permanent or temporary  
basis.  
OFF  
7. TONE/PULSE  
(For Canada Only)  
Selects dialing mode.  
TONE  
8. LOCAL  
LANGUAGE  
(For Canada Only)  
Allows you to change the  
LCD Language to French  
ENGLISH  
SeeFrench  
Operations  
Manual  
O N - S C R E E N P R O G R A M M I N G  
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3 - 2  
     
1. Fax Functions (CONTINUED)  
2. SETUP RECEIVE  
Function  
Description  
Factory Set  
Page  
1. RING DELAY  
Number of rings before FAX/  
MFC answers in FAX or  
FAX/TEL mode.  
04  
2. F/T RING TIME  
3. EASY RECEIVE  
Sets the time for “double  
ring” in FAX/TEL mode.  
20  
Receive fax messages  
without pressing the Start  
key.  
ON  
4. REMOTE CODE  
Enter code to activate or  
deactivate machine from a  
remote location.  
ON ( 51, #51)  
5. REDUCTION  
6. PAPER  
Reduces size of image.  
AUTO  
Selects size of paper for fax  
receiving.  
LETTER  
7. PRINT DENSITY  
8. POLLING RX  
Make prints darker or lighter.  
Turns Polling Receive ON or  
OFF.  
OFF  
9. TONER SAVE  
Increases life of toner  
cartridge.  
OFF  
3 - 3  
O N - S C R E E N P R O G R A M M I N G  
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1. Fax Functions (CONTINUED)  
3. SETUP SEND  
Function  
Description  
Factory Set  
Page  
1. COVERPG SETUP  
Automatically sends the  
OFF  
cover page you programmed.  
2. COVERPAGE MSG  
3. CONTRAST  
Program customized  
message for fax cover page.  
AUTO  
Change lightness or darkness  
of a fax you are sending.  
4. RESOLUTION  
Allows you to change  
resolutions page by page.  
STANDARD  
OFF  
5. OVERSEAS MODE  
Adjusts for sometimes  
difficult overseas  
transmissions.  
6. CALL RESERVE  
You can send a fax, then  
speak.  
OFF  
7. DELAYED FAX  
8. POLLED TX  
Send documents later.  
Sets up your FAX/MFC with  
a document to be retrieved by  
another fax machine.  
OFF  
9. REAL TIME TX  
You can send a fax without  
using memory.  
OFF  
4. REMAINING JOBS  
Function  
Description  
Factory Set  
Page  
Cancel a delayed fax or  
polling job.  
5. INTERRUPT  
Function  
Description  
Factory Set  
Page  
Send a fax now, even if you  
have the machine set to send  
a fax later, or if you have it set  
for Polling.  
O N - S C R E E N P R O G R A M M I N G  
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3 - 4  
1. Fax Functions (CONTINUED)  
6. SET AUTO DIAL  
Function  
Description  
Factory Set  
Page  
1. ONE-TOUCH DIAL  
Dial numbers stored in memory  
by pressing only one key.  
2. SPEED-DIAL  
Dial numbers stored in  
memory by pressing only  
three keys.  
3. SETUP GROUPS  
Set up a Group number for  
broadcasting.  
7. PRINT REPORTS  
Function  
Description  
Factory Set  
Page  
1. XMIT REPORT  
2. ACT.REPORT  
3. AUTO DIAL  
OFF  
Print lists and reports  
of activity.  
INTERVAL: OFF  
4. TEL. INDEX  
(Details in Chapter 9)  
5. USER SETTINGS  
6. MEMORY STATUS  
8. REMOTE FAX OPT  
Function  
Description  
Factory Set  
Page  
1. FAX FWD/PAGING  
Set FAX/MFC to forward fax  
messages—OR—to call your  
pager.  
OFF  
2. FAX STORAGE  
Store incoming faxes in  
memory for remote retrieval.  
OFF  
3. REMOTE ACCESS  
4. PRINT FAX  
Set code for retrieving faxes.  
159  
Print incoming faxes stored in  
the memory.  
0. TEL SERVICE  
Function  
Description  
Factory Set  
Page  
1. DISTINCTIVE  
Use with telephone  
OFF  
company’s Distinctive Ring  
service to register the ring  
pattern on the FAX/MFC.  
2. CALLER ID  
View or print a list of the last  
30 Caller IDs stored in  
memory.  
3 - 5  
O N - S C R E E N P R O G R A M M I N G  
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2. Printer Functions (For MFC 4600 Only)  
1. PRINT OPTIONS  
Function  
Description  
Factory Set  
Page  
1. INTERNAL FONT  
You can print resident fonts  
to check and confirm font  
types.  
See MFC  
Manual  
2. CONFIGURATION  
Printer settings and status are  
listed here.  
See MFC  
Manual  
2. RESET PRINTER  
Function  
Description  
Factory Set  
Page  
1. FACTORY SET  
You can restore the printer  
back to the factory default  
settings.  
See MFC  
Manual  
2. HEX DUMP MODE  
If you set HEX DUMP  
MODE, all the PC data is  
printed in hexadecimal.  
See MFC  
Manual  
3. TEST PRINT  
Function  
Description  
Factory Set  
Page  
You can print a test sample  
page to check print quality.  
See MFC  
Manual  
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3 - 6  
4
Initial Setup  
4
Getting Started  
After you have assembled your machine uing the Brother StartCard, continue  
the setup by programming the rest of the initial settings.  
Setting Date and Time  
Your FAX/MFC displays the date and time, and prints it on every fax you send.  
In the event of a power failure, you may have to reset the date and time. All other  
settings remain unaffected.  
1
2
3
4
5
6
For the FAX, press Function, 1, 1.  
For the MFC, press Function, 1, 1, 1.  
ENTER YEAR:XX  
ENTER MONTH:XX  
Enter the last two digits of the year and press  
Set.  
Enter two digits for the month and press Set  
(for example, enter 09 for September).  
ENTER DAY:XX  
Enter two digits for the day (for example, 06)  
and press Set.  
ENTER TIME:XX:XX  
Enter the time in 24-hour format and press Set (for example, enter 15:25 for  
3:25 PM).  
Press Stop.  
The screen now displays the date and time you set, and displays it whenever the  
FAX/MFC is in Standby mode.  
Setting Station ID  
You can store your name, fax number, and telephone number to be printed on  
1
2
For the FAX, press Function, 1, 2.  
For the MFC, press Function, 1, 1, 2.  
FAX:  
TEL:  
Enter your fax number (up to 20 digits)  
and press Set.  
(You must enter a fax number to proceed.)  
3
Enter your telephone number (up to 20 digits)  
and press Set.  
NAME:  
(This number appears on Cover pages.)  
If your telephone number and fax number are the same, enter the same number  
again. The LCD displays your entry.  
4 - 1  
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4
5
Use the dial pad to enter your name (up to 20 characters) and press Set.  
(You can use the chart below to help you enter letters.)  
Press Stop.  
The screen returns to the date and time.  
If your Station ID has already been programmed, the screen prompts "1" to  
make a change, or "2" to exit without changing.  
Setting Tone/Pulse Dialing (For Canada Only)  
Your FAX/MFC comes set to accommodate tone (multi-frequency) dialing  
service. If you have pulse (rotary) dialing service, you must change the dialing  
mode.  
1
2
3
For the FAX, press Function, 1, 7.  
For the MFC, press Function, 1, 1, 7.  
DIALING:TONE?  
SELECT  
& SET  
Press  
or  
to select dialing mode  
and press Set.  
Press Stop to exit.  
Entering Text  
When you are setting certain functions, such as the Station ID, you will have to  
enter text into the FAX/MFC. Most keys on the dial pad have three or four  
letters printed above them. The keys for 0, # and don’t have printed letters  
because they are used for special characters.  
By pressing the appropriate number on the dial pad the correct number of times,  
you can access the character you want.  
Key  
2
once  
A
twice  
B
three times four times five times  
C
F
2
3
4
5
6
S
8
Z
A
D
G
J
3
D
E
4
G
H
I
5
J
K
L
O
R
V
Y
6
M
P
N
M
7
7
Q
8
T
U
T
9
9
W
X
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4 - 2  
           
Inserting spaces  
To enter a space, press once between numbers and twice between characters.  
Making corrections  
If you entered a letter incorrectly and want to change it, press to move the  
cursor after the last correct letter. Then press Stop; all letters above and to the  
right of the cursor are deleted. Re-enter the correct text and/or digits. Also, you  
can back up and type over incorrect letters.  
Repeating letters  
If you need to enter a character assigned to the same key as the previous  
character, press  
to move the cursor to the right.  
Special characters and symbols  
Press , # or 0 repeatedly to move the cursor under the special character or  
symbol you want, then press  
to select it.  
Press for (space) ! “ # $ % & ’ ( ) * + , - . /  
Press # for : ; < = > ? @ [ ] ^ _  
Press 0 for É À È Ê Î Ç Ë Ö 0  
NOTICE  
The Telephone Consumer Protection Act of 1991 makes it unlawful  
for any person to use a computer or electronic device to send any  
message via a telephone fax machine unless such messages clearly  
contain, in a margin at the top or bottom of each transmitted page,  
or on the first page of the transmission, the date and time it is sent  
and an identification of the business or other entity or other  
individual sending the message and the telephone number of the  
sending machines or such business, other entity or individual.  
In order to program this information into your fax machine, you  
should complete the steps described on page 4-1.  
4 - 3  
I N I T I A L S E T U P  
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Setting Beeper Volume  
You can set the beeper to LOW, HIGH or OFF. The default setting is LOW.  
When the beeper is set to LOW or HIGH, the FAX/MFC beeps every time you  
press a key or make an error, and at the end of fax sending or receiving.  
1
For the FAX, press Function, 1, 3.  
For the MFC, press Function, 1, 1, 3.  
2
3
Press  
or  
to select your setting and press Set.  
Press Stop to exit.  
Setting the Handset Volume  
Before you begin to use the FAX/MFC, you must decide if you need to set the  
handset volume to AMPLIFY:ON for a user who is hearing-impaired. The  
AMPLIFY volume level complies with FCC standards.  
VOLUME AMPLIFY: OFF  
This default setting is appropriate if none of the users are hearing-impaired.  
During a conversation, users can press  
or  
on the control panel to adjust  
the volume. When the handset is replaced, the handset volume remains until you  
change it again.  
VOLUME AMPLIFY: ON–TEMPORARY  
This setting is appropriate if some of the users are hearing-impaired. During a  
conversation, users can press or on the control panel to adjust the volume  
to LOW, HIGH or AMPLIFY. When the handset is replaced, the handset  
volume will return to the default setting of LOW.  
VOLUME AMPLIFY:ON–PERMANENT  
Choose VOL AMPLIFY:ON–PERMANENT if all of the users are hearing-  
impaired. During a conversation, users can press or  
on the control panel  
to adjust the volume to LOW, HIGH or AMPLIFY. When the handset is  
replaced, the handset volume returns to the default setting of AMPLIFY.  
When you press or on the control panel to adjust the volume, the display  
shows the setting you are choosing. Each key press changes the volume to the  
next setting.  
WARNING  
It is important that you do NOT choose PERMANENT unless all users are  
hearing-impaired. Otherwise, the default setting of AMPLIFY may damage  
the hearing of some users.  
I N I T I A L S E T U P  
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4 - 4  
         
Setting Volume Amplify  
Please carefully read “Setting the Handset Volume” before you do the following  
steps:  
1
2
For the FAX, press Function, 1, 6.  
For the MFC, press Function, 1, 1, 6.  
Press  
or  
to select  
VOL AMPLIFY:OFF?  
SELECT <- -> & SET  
VOL AMPLIFY:OFF? if none of the users  
are hearing-impaired and go to Step 4  
OR—  
If some or all of the users are hearing-  
impaired, select VOL AMPLIFY:ON?.  
3
4
If all the users are hearing-impaired, press  
PERMANENT?  
or  
to select PERMANENT? and  
SELECT <- -> & SET  
press Set  
OR—  
If only some of the users are hearing-  
impaired, select TEMPORARY? and press Set.  
Press Stop to exit.  
Setting the Speaker Volume  
You can adjust the speaker volume of your FAX/MFC. First press Hook, then  
press or to select a speaker volume level.  
When you press or to adjust the volume level, the display shows the  
setting you are choosing. Each key press changes the volume to the next level.  
The new setting will remain until you change it again.  
Setting the Ring Volume  
You can adjust the ring volume when your FAX/MFC is idle. You can turn the  
ring off or you can select a ring volume level.  
As you press  
or  
to adjust the volume level, the FAX/MFC rings so you  
can hear the volume for the level shown on the display. Each key press changes  
the volume to the next setting. The new setting will remain until you change it  
again.  
Memory Storage  
In the event of a power failure, all settings in the INITIAL SETUP, SETUP  
RECEIVE, SET AUTO DIAL, and REMOTE FAX OPT functions plus the  
COVERPG SETUP and COVERPG MSG (from SETUP SEND) functions are  
stored permanently. You may have to reset the date and time.  
4 - 5  
I N I T I A L S E T U P  
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Sleep Mode  
Setting the Sleep mode reduces power consumption while the FAX/MFC is idle.  
You can choose how long the FAX/MFC is idle (from 00 to 99 minutes) before  
it drops into sleep mode. The timer automatically rests when the FAX/MFC  
receives a fax or PC data, or makes a copy. The default setting is 0 minutes.  
1
2
3
For the FAX, press Function, 1, 4.  
For the MFC, press Function, 1, 1, 4.  
Use the Dial pad to enter the amount of time the FAX/MFC is idle before it  
drops into sleep mode (00 to 99) and press Set.  
Press Stop to exit.  
Delayed Timer  
You can set up the time of day that delayed faxes will be sent. This time will be  
displayed for acceptance or you can override it in Delayed Fax. (See Delayed  
1
2
For the FAX, press Function, 1, 5.  
For the MFC, press Function, 1, 1, 5.  
SET TIME=12:34  
ENTER & SET  
Enter the time (in 24-hour format) that you  
want delayed faxes to be sent and press  
SET TIME=17:00  
Set.  
3
Press Stop to exit.  
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4 - 6  
         
5
Setup Receive  
5
Basic Receiving Operations  
Select Receive Mode  
There are four different receive modes for your FAX/MFC. You can choose the  
mode that best suits your needs by pressing Receive Mode repeatedly until the  
LCD displays the setting you want to use.  
LCD  
How it works  
When to use it  
MANUAL  
You control the  
Use this mode when  
(manual receive)  
phone line and must you are using a  
answer every call  
yourself.  
computer modem on  
the same line or if  
you receive very few  
fax messages. You  
can also use this  
mode with  
Distinctive Ringing.  
FAX ONLY  
(automatic receive)  
The FAX/MFC  
automatically  
For dedicated fax  
lines. You cannot  
answers every call as receive a voice call  
a fax.  
but you can call out.  
FAX/TEL*  
The FAX/MFC  
You cannot have an  
(fax and telephone)  
controls the line and answering machine  
automatically  
answers every call.  
If the call is a fax it  
on the same line,  
even if it is on a  
separate jack on the  
will receive the fax. same line. You  
If the call is not a fax cannot use the  
it will ring (double  
telephonecompany’s  
ring) for you to pick Voice Mail in this  
up the call.  
mode.  
TAD:ANSWER MACH.  
(External Telephone Answering  
Device)  
The external TAD  
automatically  
answers every call.  
Use this mode if you  
have an answering  
machine on your  
Voice messages are phone line.  
stored on the external  
TAD. Fax messages  
are printed.  
*In FAX/TEL mode you must set the Ring Delay and F/T Ring Time. If you  
have extension phones on the line, set the Ring Delay to 4 rings.  
5 - 1  
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To select or change your Receive Mode  
1
2
Press Receive Mode. The LCD display your current selection.  
FAX ONLY  
FAX/TEL  
TAD:ANSWER MACH.  
MANUAL  
Continue to press Receive Mode until your new selection appears. After 2  
seconds, the LCD returns to the date and time display, along with your new  
Receive Mode setting.  
If you are changing Receive Mode while in another operation, the LCD returns  
to the current operation display.  
09/06 15:25 FAX  
Current Receive Mode  
Setting Ring Delay  
The Ring Delay setting determines the number of times the FAX/MFC rings  
before it answers. If you have extension phones on the same line as the fax  
machine, keep the Ring Delay default setting of 4. (See Easy Receive, page  
1
2
3
For the FAX, press Function, 2, 1.  
For the MFC, press Function, 1, 2, 1.  
Press  
or  
to select how many times the line rings before the FAX/MFC  
answers (00 – 04) and press Set. If you select 00, the line doesn’t ring at all.  
Press Stop to exit.  
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5 - 2  
     
Setting F/T Ring Time  
You must determine how long the FAX/MFC will notify you with its special  
double ring when you have a voice call. This ringing happens after the initial  
ringing from the phone company. Only the FAX/MFC rings, for 20, 30, 40 or  
70 seconds; no other phones on the same line ring the special double ring.  
However, you can answer the call on any extension phone (in a separate wall  
jack) on the same phone number as the FAX/MFC.  
1
2
For the FAX, press Function, 2, 2.  
For the MFC, press Function, 1, 2, 2.  
Press or to select how long the FAX/MFC  
will ring to alert you that you have a voice call  
RING TIME:20 SEC  
and press Set.  
3
Press Stop to exit.  
Now, when a call comes in and the FAX/MFC is set to FAX/TEL mode, all  
phones on this line will ring the number of times you selected in Ring Delay.  
You can let the FAX/MFC pick up and detect if it’s a fax or voice call. If it’s a  
fax call, the FAX/MFC prints the fax. If it’s a voice call, the FAX/MFC signals  
you with a double ring for the length of time you selected in F/T Ring Time.  
Even if the caller hangs up during the double ringing, the FAX/MFC continues  
for the set time.  
Easy Receive  
When you use this feature, you don’t have to press Start when you answer a fax  
call and hear calling beeps. Just hold the handset and wait a few seconds. When  
you see RECEIVE on the fax screen or when you hear “chirps” through the  
handset of an extension phone connected to another wall jack, just replace the  
handset, and your FAX/MFC does the rest. Selecting ON allows the FAX/MFC  
to receive fax calls automatically, even if you lift the handset of an extension or  
external phone. Selecting SEMI lets the FAX/MFC receive the call only if  
you’ve answered it at the FAX/MFC. Selecting OFF means you’ll have to  
activate the FAX/MFC yourself by pressing StartOR—by pressing 5 1 if  
you are not at the FAX/MFC.  
1
For the FAX, press Function, 2, 3.  
For the MFC, press Function, 1, 2, 3.  
2
3
Press  
or  
to select ON, SEMI or OFF and press Set.  
Press Stop to exit.  
If you’ve set the feature to ON, but your FAX/MFC doesn’t automatically  
connect a fax call when you lift an external or extension phone handset, press  
the Fax Receive code 5 1. At the FAX/MFC, lift the handset and press Start.  
5 - 3  
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Printing a Reduced Incoming Document  
You can always reduce the size of an incoming fax to a fixed percentage,  
regardless of the size of the paper (up to legal) in your FAX/MFC. If you choose  
AUTO, your FAX/MFC chooses the level of reduction for you.  
1
2
For the FAX, press Function, 2, 5.  
For the MFC, press Function, 1, 2, 5.  
5.REDUCTION  
Press or to select the reduction ratio you want—AUTO, 93%, 87% or 75%  
and press Set.  
Choose 100% if you don't want a reduction.  
3
Press Stop to exit.  
Recommended Reductions  
If your paper is letter size (8.5" x 11"), and the incoming fax is  
letter size, select 93%  
A4 size, select 87%  
legal size, select 75%.  
If your paper is A4 (8.2" x 11.6"), and the incoming fax is  
letter size, select 100%  
A4 size, select 93%  
If your paper is legal size (8.5" x 14"), and the incoming fax is  
letter size, select 100%  
A4 size, select 100%  
legal size, select 93%.  
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5 - 4  
         
Setting Paper Size  
You can use three sizes of paper for printing your faxes: letter, legal and A4.  
When you change the size of paper you have loaded in the FAX/MFC, you will  
need to change the setting for paper size, so your FAX/MFC will know how to  
fit the incoming fax on the page. You can also select the level of page reduction  
to fit on the paper in your FAX/MFC.  
1
2
3
For the FAX, press Function, 2, 6.  
For the MFC, press Function, 1, 2, 6.  
6.PAPER  
Press  
or  
to select LETTER, LEGAL  
or A4 and press Set.  
CHANGE REDUCTION  
1.YES 2.NO  
Press 1 if you want to change the reduction  
setting—OR—Press 2 to go to Step 5.  
4
5
Press  
or  
to select AUTO, 100%, 93%, 87% or 75% and press Set.  
Press Stop to exit.  
Setting the Print Density  
If your FAX/MFC is printing too light or too dark, you can adjust print density,  
making your printed documents darker or lighter. The new setting will remain  
until you change it again.  
1
For the FAX, press Function, 2, 7.  
For the MFC, press Function, 1, 2, 7.  
2
3
Press  
to make print lighter, or  
to make print darker and press Set.  
Press Stop to exit.  
Toner Save  
You can conserve toner using this feature. When you set Toner Save to ON,  
print appears somewhat lighter. The default setting is OFF.  
1
For the FAX, press Function, 2, 9.  
For the MFC, press Function, 1, 2, 9.  
2
3
Press  
or  
to turn ON (or OFF) and press Set.  
Press Stop to exit.  
5 - 5  
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Advanced Receiving Operations  
Operation from Extension Telephone or External  
Telephone  
If you answer a fax call on an extension phone or on an external phone in the  
EXT. jack, you can make your FAX/MFC take over by using the Fax Receive  
Code. When you press the Fax Receive Code 5 1, the FAX/MFC starts to  
If the FAX/MFC answers a voice call and double-rings for you to take over, use  
the Telephone Answer Code # 5 1 to take the call at an extension phone.  
If you answer a call, and no one is on the line, assume you’re receiving a fax. At  
the FAX/MFC phone, press Start, then hang up. At an extension phone, press  
5 1, wait for fax receiving tones (chirps), then hang up. At an external phone,  
press 5 1 and wait for the phone to be disconnected (the screen displays  
RECEIVE) before you hang up. (Your caller will have to press Start to send  
the fax.)  
For FAX/TEL Mode Only  
When the FAX/MFC is in FAX/TEL mode, it will use the F/T Ring Time  
(double ringing) to alert you to pick up a voice call. If you’re at the FAX/MFC,  
you can lift the handset to answer.  
If you’re at an extension phone, you’ll need to lift the handset during the F/T  
Ring Time and press # 5 1 between the double rings. If no one is on the line, or  
if someone wants to send you a fax, send the call back to the FAX/MFC by  
pressing 5 1.  
Changing Remote Codes  
Remote Codes might not work with some telephone systems. The preset Fax  
Receive Code is 5 1. The preset Telephone Answer Code is # 5 1.  
If you are always disconnected when accessing your external TAD remotely,  
Note  
try changing the Fax Receive Code from  
5 1 to # # # and the Telephone  
Answer Code from # 5 1 to 9 9 9.  
1
2
3
4
5
For the FAX, press Function, 2, 4.  
For the MFC, press Function, 1, 2, 4.  
Press  
or  
to select ON (or OFF) and press  
REMOTE ACT.:ON?  
Set.  
If you want to, enter a new Fax Receive Code,  
then press Set.  
*
FAX RECEIVE: 51  
If you want to, enter a new Telephone Answer  
Code, then press Set.  
TEL ANSWER:#51  
Press Stop to exit.  
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5 - 6  
                         
Polling  
Polling is the process of retrieving faxes from another fax machine. You can  
use your FAX/MFC to “poll” other machines, or you can have someone poll  
your machine.  
All parties involved in polling need to set up their fax machines to accommodate  
polling. When someone polls your machine to receive a fax, they pay for the  
call; if you poll someone’s fax machine to receive a fax, you pay for the call.  
Some fax machines do not respond to the polling function.  
Setting Up Polling Receive  
Polling Receive is when you call another fax machine to receive a fax from it.  
1
For the FAX, press Function, 2, 8.  
For the MFC, press Function, 1, 2, 8.  
POLLING RX:OFF?  
SELECT <- -> & SET  
2
3
4
Press or to choose ON and press Set.  
ENTER FAX NO.  
PRESS START KEY  
Enter the fax number you are polling.  
Press Start.  
The screen displays DIALING.  
Setting Up Sequential Polling Receive  
The FAX/MFC can request documents from several fax units in a single  
operation. Afterward, a Sequential Polling Report will be printed. (See  
1
2
For the FAX, press Function, 2, 8.  
For the MFC, press Function, 1, 2, 8.  
POLLING RX:OFF?  
SELECT <- -> & SET  
Press  
or  
to select Polling ON and  
POLLING RX:ON?  
press Set.  
ENTER FAX NO.  
PRESS START KEY  
3
4
Specify the destination fax machines you wish to poll, using One Touch, Speed  
Dial, a Group or the dial pad. You must press Broadcast between each  
location.  
Press Start. The FAX/MFC will poll each  
number or group member in turn for a  
document.  
ACCEPTED  
DIALING  
#01  
5 - 7  
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Printing a Fax in Memory  
If you have Fax Storage ON for remote retrieval, you can still print a fax from  
memory when you are at your FAX/MFC. (See Setting Fax Storage, page 8-2.)  
1
For the FAX, press Function, 8, 4.  
For the MFC, press Function, 1, 8, 4.  
2
3
Press Start.  
After printing is finished, press Stop to exit.  
Canceling a Scheduled Job  
You can cancel tasks you’ve scheduled, such as Delayed Fax or Polling  
Transmit.  
If the FAX/MFC is idle,  
1
2
3
For the FAX, press Function, 4.  
For the MFC, press Function, 1, 4.  
Any waiting jobs will appear on the display. If no jobs are waiting, the screen  
displays NO JOB WAITING.  
4.REMAINING JOBS  
If you have more than two jobs waiting, use or to select the job you want  
to cancel and press Set when the screen displays your selection.  
OR—  
If you have only one job waiting, go to Step 3.  
Press 1 to cancel the job—OR—Press 2 to exit without canceling it.  
To cancel another job, return to Step 2.  
4
Press Stop to exit.  
If your FAX/MFC is busy, press Stop, then follow Steps 2 through 4 to cancel  
Note  
a job.  
You can check which jobs are waiting in memory by following Steps 1 and 2  
above.  
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Telephone Services  
Distinctive Ring  
This FAX/MFC feature lets you use the Distinctive Ring subscriber service  
offered by some telephone companies, which allows you to have several  
telephone numbers on one phone line. Each phone number has its own  
Distinctive Ring pattern, so you’ll know which phone number is ringing. This is  
one way you can have a separate phone number for your FAX/MFC.  
Your FAX/MFC has a Distinctive Ring function, allowing you to dedicate one  
phone number just for receiving faxes. You’ll need to follow the directions  
below to “register” the new Distinctive Ringing pattern, that was assigned by the  
Telephone Company, so your FAX/MFC can recognize its incoming calls.  
You can change or cancel the Distinctive Ring pattern at any time. You can  
Note  
switch it off temporarily, then turn it back on. When you get a new fax number,  
be sure to reset this function.  
You can register only one Distinctive Ring pattern with the FAX/MFC. Some  
ringing patterns cannot be registered.  
The FAX/MFC will answer only calls to its registered number.  
You will not hear the first two rings of all incoming calls on the machine.  
To have your TAD answer only the main number, the FAX/MFC must be in  
Manual mode.  
In FAX/TEL or FAX mode, the FAX/MFC will answer all numbers on the phone  
line.  
5 - 9  
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Registering Your Distinctive Ring Pattern  
If you are not sure which ring pattern you have call your telephone company.  
Then assign your ring pattern in the steps below.  
1
2
Set the FAX/MFC to MANUAL mode.  
For the FAX, press Function, 0, 1.  
For the MFC, press Function, 1, 0, 1. The screen displays the current setting  
of this feature.  
3
4
Press  
Press  
or  
or  
to select DISTINCTIVE: SET? and press Set.  
to select the prestored ring pattern you want to assign and press  
Set. (You will hear each pattern as you scroll through the four patterns.) Be sure  
to choose the pattern assigned by the Telephone Company.  
Ring  
Pattern  
Rings  
1
long - long  
2
short - long - short  
3
short - short - long  
4
very long (normal pattern)  
5
Press Stop to exit.  
Once you’ve registered the Distinctive Ring pattern in your FAX/MFC, you can  
turn this feature on or off. To change the setting, follow Steps 1 to 4 above,  
selecting ON (or OFF).  
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Caller ID  
The Caller ID feature lets you use the Caller ID subscriber service offered by  
many local phone companies. This service provides you, by means of the LCD  
display, the name or telephone number of your caller as the line rings.  
After a few rings, the screen displays the telephone number of your caller (or  
name, if available). Once you pick up the handset, the Caller ID information  
disappears from the screen, but the call information remains stored in the Caller  
You will see the first 16 characters of the number or name.  
OUT OF AREA means call originates outside your Caller ID service area.  
PRIVATE CALL means the caller has intentionally blocked transmission of  
information.  
CALL PICKUP remains on the screen when no Caller ID information was  
transmitted.  
If both the name and number are received, the screen displays only the name.  
You can print a list of Caller ID information received by your FAX/MFC.  
Caller ID service varies with different carriers. Call your local phone company  
to determine the kind of service available in your area.  
Viewing Caller ID List  
Caller ID memory stores information for up to thirty calls; when the thirty-first  
call comes in, information about the first call is erased. You can scroll through  
Caller ID information to review those calls made to your FAX/MFC.  
1
For the FAX, press Function, 0, 2.  
For the MFC, press Function, 1, 0, 2.  
2
3
Press  
or  
to select DISPLAY #? and press Set.  
If the name was not received, it will not be displayed.  
Press or to scroll through the Caller ID memory to select the Caller ID you  
want to view and press Set.  
The LCD shows the caller’s name and number and the date and time of the call.  
4
1
Press  
or  
to return to the Caller ID listing—OR—Press Stop to exit.  
Printing Caller ID List  
For the FAX, press Function, 0, 2.  
For the MFC, press Function, 1, 0, 2.  
2
3
Press  
or  
to select PRINT REPORT? and press Set.  
Press Start.  
5 - 11  
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Call Waiting Caller ID  
The Call Waiting Caller ID feature lets you use the Call Waiting Caller ID  
service offered by many local telephone companies. The feature displays the  
telephone number (or name, if available) of Call Waiting callers on your FAX/  
MFC’s LCD.  
1
To answer a Call Waiting signal while you're talking on the phone, ask the other  
party if you can put them on Hold a minute to catch the other call. The LCD  
displays the Caller ID.  
2
3
Press Speed Dial to switch to the second call.  
To switch back to the first call, press Speed Dial again.  
Either caller can hang up at any time. However, if you hang up you will  
disconnect both callers.  
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6
Setup Send  
6
Before You Begin  
Sending Faxes Using Multiple Settings  
When you send a fax you can choose any  
ACCEPTED  
combination of the available settings: add  
a coverpage and select a comment; set the  
contrast or resolution; send using overseas  
mode, call reservation or delayed fax timer,  
OTHER SETTINGS?  
1.YES 2.NO  
polling transmission or real time transmission. After each function is accepted,  
the display will ask if you want to enter other settings:  
Press 1 if you want to select additional settings. The LCD returns to the SETUP  
SEND menu—OR—  
Press 2 if you are finished choosing settings, and go to the next step.  
Using the ADF (Automatic Document Feeder)  
Documents must be between 5.8 and 8.5 inches wide, and 3.9 and 14.1 inches  
long. Your FAX/MFC can scan an image only 8.2 inches wide, regardless of  
how wide the paper.  
Make sure you place  
Originals are  
Face Down  
in the ADF  
Paper  
Guides  
original face down, top  
edge first.  
Adjust the paper guides  
to fit the width of your  
document.  
The ADF (automatic document feeder) can hold up to 20 pages, feeding each  
one individually through the fax machine. Use standard (14 lb–24 lb) paper  
when using the ADF; if you’re using heavier paper, feed each sheet individually  
to prevent paper jams.  
document you’re sending. (See Resolution, page 6-7.)  
DO NOT use curled, wrinkled, folded or ripped paper, or paper with staples,  
paper clips, paste or tape attached. DO NOT use cardboard, newspaper or  
fabric.  
Make sure documents written in ink are completely dry.  
6 - 1  
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Manual Transmission  
Manual transmission lets you hear the dial tone, ringing and fax receiving tones  
before sending the fax.  
1
2
Place the original face down in the ADF.  
Pick up the handset and listen for a dial tone—OR—press Hook and listen for  
a dial tone.  
3
Enter the fax number you want to call (you can enter the digits using the dial  
pad, or you can enter a One Touch or Speed Dial number or you can call using  
4
5
When you hear the fax tone, press Start.  
If you’re using the handset, hang up.  
Automatic Transmission  
This is the easiest way to send a fax. IMPORTANT: Do not pick up the  
handset, or press Hook.  
1
2
Place the original face down in the ADF.  
Enter the fax number using One Touch, Speed Dial, Search or the dial pad.  
3
Press Start.  
Manual and Automatic Fax Redial  
If you’re sending a fax manually and the line is busy, after you disconnect the  
call press Redial/Pause to retry the number.  
If you’re sending a fax automatically and the line is busy, the FAX/MFC will  
automatically redial up to three times at 5 minute intervals.  
Dual Access  
You can scan up to 50 originals into the fax memory, even while the FAX/MFC  
is receiving or sending another fax (from memory). You can set temporary  
settings for each fax you’re scanning, except Timer and Polling.  
If you try to scan in and store a 51st fax, the FAX/MFC will send it immediately,  
without storing it in memory.  
If you get a MEMORY FULL message while scanning the first page of a fax,  
press Stop to cancel scanning. If you get a MEMORY FULL message while  
scanning in a subsequent page, you'll have the option to press Start to transmit  
the pages scanned so far, or to press Stop to cancel the operation.  
1
2
Make sure the ADF is empty.  
Place the original in the ADF.  
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3
4
Enter the fax number.  
Press Start. The FAX/MFC starts scanning the original and the screen displays  
the job number (#XX) of the fax, and how much memory is available. Then the  
FAX/MFC starts dialing. You can immediately repeat Steps 1 through 4 for the  
next fax.  
Your FAX/MFC normally operates in Dual Access mode. However, you can  
override Dual Access by using Real Time Transmission.  
Note  
Real Time Transmission  
When you are sending a fax, the FAX/MFC will scan originals into memory  
before sending. Then, as soon as the phone line is free, the FAX/MFC will start  
dialing and sending the fax. If memory becomes full, the FAX/MFC will send  
the document in real time, even if REAL TIME TX is set to OFF.  
Sometimes you may want to send an important document immediately, without  
waiting for memory transmission. You can set REAL TIME TX to ON.  
1
2
Place the original face down in the ADF.  
For the FAX, press Function, 3, 9.  
For the MFC, press Function, 1, 3, 9.  
9.REAL TIME TX  
3
To change the default setting, press  
to select ON (or OFF) and press Set. Go  
to Step 5—OR—For the next fax  
or  
REALTIME TX:ON?  
transmission only, press  
or  
to select NEXT FAX ONLY and press Set.  
4
5
For the next fax only, press  
or to select ON (or OFF) and press Set.  
Press 1 if you want to select additional settings. The display returns to the  
SETUP SEND menu—OR—Press 2 if you are finished choosing settings and  
go to Step 6.  
6
Enter fax number and press Start.  
Checking the Jobs Status  
Check which jobs are still waiting in memory to be sent. (If no jobs are waiting,  
the screen displays NO JOB WAITING.) (See Canceling Jobs in Memory, page  
1
If the machine is idle,  
For the FAX, press Function, 4.  
For the MFC, press Function, 1, 4.  
OR—  
If the machine is busy, go to step 2.  
2
3
If you have multiple jobs waiting, use  
or  
to scroll through the list.  
Press Stop to exit.  
6 - 3  
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Canceling Jobs While Scanning the Original  
You can cancel a job while you are scanning it into memory by pressing Stop.  
Eject the original by pressing Stop again.  
Canceling Jobs in Memory  
You can cancel tasks you’ve scheduled, such as Delayed Fax, Polling Receive,  
Polled Transmit or faxes in memory waiting to be sent. If no jobs are waiting,  
the screen displays NO JOB WAITING.  
If the FAX/MFC is idle,  
1
2
For the FAX, press Function, 4.  
For the MFC, press Function, 1, 4.  
Any waiting jobs appear on the LCD.  
4.REMAINING JOBS  
If you have more than two jobs waiting,  
press or to select the job you want to  
cancel and press Set.  
#02 SALES REPORT  
1.CLEAR 2.EXIT  
OR—  
If you have only one job waiting, go to Step 3.  
3
4
Press 1 to cancel—OR—Press 2 to exit without canceling.  
To cancel another job, return to Step 2.  
Press Stop to exit.  
If the FAX/MFC is busy, press Stop, then follow Steps 2 through 4 to cancel  
a job.  
Basic Sending Operations  
Composing Electronic Cover Page  
The cover page is generated at the receiving party’s machine. Your cover page  
includes the name stored in the One Touch or Speed Dial memory. If you’re  
dialing manually, the name is left blank.  
The cover page indicates your Station ID, and the number of pages you’re  
sending. If you have Coverpage Setup set to ON (For the FAX, press  
Function, 3, 1. For the MFC, press Function, 1, 3, 1.), the number of pages  
remains blank.  
You can select a comment to include on  
your cover page.  
1.COMMENT OFF  
2.PLEASE CALL  
3.URGENT  
4.CONFIDENTIAL  
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Instead of using one of the comments  
above, you can enter up to two customized  
messages, each 27 characters long. Use the  
chart on page 4-2 to help enter characters.  
(See Composing Your Own Comments.)  
5.(USER DEFINED)  
6.(USER DEFINED)  
Most of the SETUP SEND functions are temporary settings that allow you to  
make adjustments for each document you send. However, so you can set up your  
cover page and cover page comments in advance, the Cover Page Setup and  
Cover Page Message functions change the default settings.  
Composing Your Own Comments  
You can set up two custom comments.  
1
2
3
4
For the FAX, press Function, 3, 2.  
For the MFC, press Function, 1, 3, 2.  
2.COVERPAGE MSG  
Press or to choose position 5 or 6 for your customized comment and press  
Set.  
Use the dial pad to enter your customized comment and press Set.  
Press 1 if you want to select additional settings. The LCD returns to the SETUP  
SEND menu—OR—Press 2 to exit.  
Cover Page for Next Fax Only  
Make sure the Station ID is set up. This feature does not work without the  
You can set the fax to send a cover page with a particular document. This cover  
page will include the number of pages in your document.  
1
2
Place the original in the ADF.  
For the FAX, press Function, 3, 1.  
For the MFC, press Function, 1, 3, 1.  
1.COVERPG SETUP  
3
4
5
6
When the screen displays NEXT FAX ONLY?, press Set.  
Press  
or  
to select ON (or OFF) and press Set.  
Press or to select one of the standard or custom comments and press Set.  
Enter two digits to indicate the number of pages you are sending and press Set.  
(Enter 0 0 to leave the number of pages blank.) If you make a mistake, press  
to back up and reenter the number of pages.  
7
Press 1 if you want to select additional settings. The LCD returns to the SETUP  
SEND menu—OR—Press 2 if you are finished choosing settings, and go to  
Step 8.  
8
9
Enter the fax number you’re calling.  
Press Start.  
6 - 5  
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Always Send Cover Page  
Make sure Station ID is set up. This feature does not work without the Station  
You can set the FAX/MFC to send a cover page whenever you send a fax. The  
number of pages in your fax is not included when you use this setting.  
1
For the FAX, press Function, 3, 1.  
For the MFC, press Function, 1, 3, 1.  
COVERPAGE:OFF?  
2
3
Press  
or  
to select COVERPAGE: ON?, and press Set.  
If you selected ON, press  
comments and press Set.  
or  
to select one of the standard or custom  
4
Press 1 if you want to select additional settings. The LCD returns to the SETUP  
SEND menu  
OR—  
Press 2 to exit if you are finished choosing settings.  
Using a Printed Cover Page  
If you prefer using a printed cover page that you can write on, you can print the  
sample page and attach it to your fax.  
1
For the FAX, press Function, 3, 1.  
For the MFC, press Function, 1, 3, 1.  
2
3
Press  
or  
to select PRINT SAMPLE? and press Set.  
Press Start. Your FAX/MFC prints a copy of your cover page.  
- - -  
- - -  
- - -  
COVER PAGE  
- - -  
TO:  
FROM:  
FAX:  
TEL:  
PAGE[S] TO FOLLOW  
COMMENT:  
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Contrast  
If your original is very light or very dark, you might want to set the contrast  
accordingly. Use S.LIGHT to send a very light original. Use S.DARK to send a  
very dark original.  
1
2
Place the original, face down in the ADF.  
For the FAX, press Function, 3, 3.  
For the MFC, press Function, 1, 3, 3.  
3
4
Press  
or  
to select AUTO, S.LIGHT or S.DARK and press Set.  
Press 1 if you want to select additional settings. The LCD returns to the SETUP  
SEND menu  
OR—  
Press 2 if you are finished choosing settings and go to Step 5.  
5
Enter a fax number and press Start to send a fax.  
Resolution  
When you have an original in the ADF, you canuse the Resolutionkey to change  
the default setting. Press Resolution continuously until you see the lights change  
to the setting you want. For Standard, turn Fine and S. Fine lights off. For Photo,  
Standard—Good for most typed documents.  
Fine—Good for small print; transmits a little slower than standard resolution.  
S.Fine (Super Fine)Good for small print or artwork; transmits slower than fine resolution.  
PhotoUse for documents with varying shades of gray; slowest transmission time.  
Advanced Sending Operations  
Overseas Mode  
After you send a fax using this feature, the feature turns itself off.  
1
2
Place the original face down in the ADF.  
For the FAX, press Function, 3, 5.  
For the MFC, press Function, 1, 3, 5.  
5.OVERSEAS MODE  
3
4
Press  
or  
to select ON (or OFF) and press Set.  
Press 1 if you want to select additional settings. The display returns to the  
SETUP SEND menu—OR—Press 2 if you are finished choosing settings and  
go to Step 5.  
5
6
Enter the fax number you’re calling.  
Press Start.  
6 - 7  
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Call Reservation  
You can send a fax and let the other party know that you want to have a  
conversation after the fax transmission is complete. The other fax machine will  
ring as if it were receiving a telephone call; if the other party picks up the  
handset, your FAX/MFC will ring. Lift the handset to speak.  
If you set Call Reservation and Call Back message to ON, your FAX/MFC  
leaves a message if the other party does not answer.  
1
2
Place the original face down in the ADF.  
For the FAX, press Function, 3, 6.  
For the MFC, press Function, 1, 3, 6.  
CALL RESERVE:OFF  
3
Press  
or  
to select CALL  
RESERVE:ON (or OFF) and press Set.  
The LCD displays the current seting for  
Call Back Message.  
CALL BACK:OFF?  
4
5
Press  
or  
to select ON (or OFF) and press Set.  
Press 1 if you want to select additional settings. The LCD returns to the SETUP  
SEND menu—OR—Press 2 if you are finished choosing settings, and go to  
Step 6.  
6
7
8
Enter the fax number.  
Press Start.  
If you’ve set Call Reservation to ON, pick up your handset if the FAX/MFC  
rings.  
You cannot use auto redial with Call Reservation. You cannot use Call  
Reservation with Delayed Transmission or with Polling.  
You must register your Station ID to set Call Back Message to ON.  
Note  
Print Sample Call Back Message  
1
For the FAX, press Function, 3, 6.  
For the MFC, press Function, 1, 3, 6.  
2
3
Press  
or  
to select PRINT SAMPLE? and press Set.  
Press Start.  
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Delayed Fax  
During the day you can store up to 50 documents in memory for delayed sending.  
Transmission of these documents will begin at the time of day you enter in Step 3. If  
you have set up a time of day in the Delayed Timer function on page 4-6, you can  
accept it in Step 3 or enter another time for this fax.  
1
2
Place the original face down in the ADF.  
For the FAX, press Function, 3, 7.  
For the MFC, press Function, 1, 3, 7.  
3
4
Accept the displayed time or enter another time for this fax and press Set.  
Press 1 to leave the original waiting in the ADF  
1.DOC 2.MEMORY  
OR—  
Press 2 to scan the original into memory.  
5
Press 1 if you want to select additional settings. The display returns to the SETUP  
SEND menu—OR—Press 2 if you are finished choosing settings and go to Step 6.  
ENTER FAX NO.  
6
7
Enter the fax number.  
PRESS START KEY  
Press Start.  
The FAX/MFC will wait to send the fax at the time you set up in Delayed Timer  
(For the FAX, Function, 1, 6. For the MFC, Function, 1, 1, 6).  
The number of documents you can scan into memory varies with the data they  
contain.  
Multiple Resolution Transmission  
Use this feature to select separate resolution settings for each page of the fax  
you’re sending. This could be useful if you’re sending a fax with photos and  
letters, or some pages with small print and others with normal print. Resolution  
settings return to STANDARD after the fax is sent.  
1
2
Place the original face down in the ADF.  
For the FAX, press Function, 3, 4.  
For the MFC, press Function, 1, 3, 4.  
PAGE 01:STANDARD  
SELECT <- -> & SET  
3
Use or to select resolution for page 1,  
then press Set.  
4
5
6
Repeat Step 3 for subsequent pages.  
Press Stop when you’re finished.  
Press 1 if you want to select additional settings. The display returns to the  
SETUP SEND menu—OR—Press 2 if you are finished choosing settings and  
go to Step 7.  
7
8
Enter the fax number you’re calling.  
Press Start.  
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Setting Up Polled Transmit  
Polled Transmit is when you set up your FAX/MFC to wait with an original so  
another fax machine can retrieve it. (See Interrupting Delayed Fax and Polled  
1
2
Place the original to be retrieved face down in the ADF.  
For the FAX, press Function, 3, 8.  
For the MFC, press Function, 1, 3, 8.  
POLLED TX:OFF?  
SELECT <- -> & SET  
3
4
Press or to choose POLLED TX:ON?  
and press Set.  
1.DOC 2.MEMORY  
Press 1 to select DOC if you want your FAX/MFC to scan the printed original  
at the time it is polled—OR—Press 2 to select MEMORY.  
5
6
Press 1 if you want to select additional settings. The LCD returns to the SETUP  
SEND menu—OR—Press 2 if you are finished choosing settings and go to Step 6.  
Press Start.  
If you pressed 1 in Step 4, the printed original remains in the ADF until your  
FAX/MFC is polled. However, you can “interrupt” it to send another fax.  
Interrupting Delayed Fax and Polled Transmit Jobs  
You can send a fax or make a copy now, even if you have the FAX/MFC set to  
send a fax later or to be polled. However, you cannot use automatic redial or the  
Function mode.  
1
2
For the FAX, press Function, 5.  
For the MFC, press Function, 1, 5.  
Wait 2 seconds, then remove the original  
that are waiting in the ADF.  
INSERT ORIGINAL  
3
4
5
6
7
Place the “new” original you want to send or make a copy now in the ADF.  
Enter the new fax number for the original you want to send now.  
Press Start.  
After the transmission is finished, place the “old” original back into the ADF.  
For the FAX, press Function, 5, for the MFC, press Function, 1, 5, to restore  
the Delayed Fax and/or Polling.  
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7
Auto Dial Numbers  
7
and Dialing Options  
Storing Numbers for Easy Dialing  
You can set up your FAX/MFC to do three types of easy dialing: One Touch,  
Speed Dial, and Groups for Broadcasting of faxes.  
If you loose electrical power, auto dial numbers in memory will NOT be lost.  
Storing One Touch Dial Numbers  
You can store 16 (FAX 2600) or 8 (MFC 4600) fax/phone numbers that you can  
dial by pressing one key. For FAX 2600, to access numbers 09 to 16, hold down  
Shift.You also can store names with these numbers. When you press a One  
Touch dial location, the LCD displays the name or number as the call is dialed.  
One Touch keys are not the dial pad keys. They are the 8 keys located to the right  
of the dial pad.  
1
2
For the FAX, press Function, 6, 1.  
For the MFC, press Function, 1, 6, 1.  
Press the One Touch key where you want to store a number. (One Touch key 01  
has been pre-programmed for Brother fax-back system (USA only). You can  
override it if you wish.) The LCD displays the location you selected. (See Fax  
3
Enter a number (up to 20 digits) and press  
Set. If you want to enter a pause in the  
NAME:  
dialing sequence (for example, to access an outside line), press Redial/Pause as  
you’re entering digits. Pressing Redial/Pause enters a 3.5 second pause when  
the number is dialed, and a dash appears on the screen. (See Changing One Touch  
.)  
4
5
Use the dial pad to enter the name (up to 15 characters) and press Set. You can  
use the chart on page 4-2 to help you enter letters—OR—To store the number  
Press  
FAX  
TEL  
or  
to select the type you want and press Set.  
A fax only number  
A telephone (voice) number  
FAX/TEL Both a fax and telephone (voice) number  
6
Return to Step 2 to store another One-Touch number—OR—Press Stop to exit.  
When you dial an AUTO DIAL number, the screen displays the name you’ve  
stored, or, if you haven’t stored a name, the number you’ve stored.  
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If you need to store a longer pause than 3.5 seconds, press Redial/Pause two  
Note  
or more times.  
Storing Speed Dial Numbers  
You can store Speed Dial numbers, so you can dial by pressing only four keys. There  
are 30 Speed Dial locations. (See Speed Dialing, page 7-5 and Fax Settings and  
.)  
1
2
3
4
For the FAX, press Function, 6, 2.  
For the MFC, press Function, 1, 6, 2.  
SPEED-DIAL? #  
ENTER & SET  
Use the dial pad to enter a two-digit  
location (01–30) and press Set.  
#05:  
ENTER & SET  
Enter the number (up to 20 digits)  
and press Set.  
NAME:  
Use the dial pad to enter the name or company (up to 15 characters) and press  
Set. You can use the chart on page 4-2 to help you enter letters—OR—Press  
5
6
Press  
FAX  
TEL  
or  
to select the type of number and press Set.  
A fax number  
A telephone (voice) number  
FAX/TEL Both a fax and telephone number  
Return to Step 2 to store another Speed Dial number—OR—Press Stop to exit.  
Changing One Touch and Speed Dial Numbers  
If you try to store a One Touch or Speed Dial number in a location where a number  
is already stored, the LCD displays the current name stored there, then prompts you  
to either  
1. CHANGE—OR—2. EXIT.  
1
2
Press 1 to change the number stored, or press 2 to exit without making a change.  
Enter a new number.  
If you want to erase the number, press Stop when the cursor is to the left of the  
digits. The letters above and to the right of the cursor will be deleted.  
If you want to change a digit, use or to position the cursor under the digit  
you want to change, then type over it.  
3
Follow the directions from Step 3 in Storing One Touch Numbers or Step 4 in  
Storing Speed Dial Numbers.  
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Setting Up Groups for Broadcasting  
Groups allow you to send the same fax message to many fax numbers by  
pressing only one One Touch key (Broadcasting) and Start. First, you’ll need  
to store each fax number as a One Touch or Speed Dial number. Then, you can  
combine them into a Group. Each Group uses up a One Touch key. Finally,  
you can have up to six small Groups, or you can assign up to 45 (FAX 2600) or  
37 (MFC 4600) numbers to one large Group.  
You can include up to 15 (FAX 2600) or 7 (MFC 4600) One Touch locations,  
and up to 30 speed Dial locations. If you broadcast to more than the maximum  
locations available, you will be unable to set up transmissions using Dual  
Access and the Timer.  
1
2
For the FAX, press Function, 6, 3.  
For the MFC, press Function, 1, 6, 3.  
SELECT ONE-TOUCH  
Select a One Touch key where you wish to  
store the Group number. (For example,  
press One Touch key 02 for Group 1).  
SETUP GROUP:GO  
ENTER & SET  
3
4
Use the dial pad to enter the Group number and press Set.  
(For example, press 1 for Group 1.)  
To include One Touch or Speed Dial  
G01:*O5#O9  
numbers in the Group, enter them as if you  
were dialing. For example, for One Touch  
key 05, press One Touch key 05. For Speed  
Dial location 09, press Search/Speed  
Dial, then press 0, 9 on the dial pad. The  
display shows  
05, #09.  
5
6
Press Set to accept the numbers for this  
group.  
NAME:  
ENTER & SET  
Set.  
(For example, NEW CLIENTS.)  
7
Press Stop to exit.  
You can print a list of all One Touch and Speed Dial numbers. See Printing  
Reports, Chapter 9.  
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Dialing Options  
You can use your FAX/MFC to make telephone and FAX calls by dialing  
manually, or by using Search, One Touch or Speed Dial memory.  
When you dial an auto dial number, the screen displays the name you’ve stored,  
or, if you haven’t stored a name, the fax number you’ve stored.  
Manual Dialing  
Manual dialing is simply pressing all of the digits of the phone number.  
1
2
3
Pick up the handset—OR—Press Hook.  
When you hear a dial tone, dial the call using the dial pad.  
If you pressed Hook to dial the call, pick up the handset when the other party  
answers. (The speaker works only one way; the other party won’t be able to hear  
you unless you pick up the handset.)  
4
To hang up, replace the handset.  
One Touch Dialing  
1
2
Pick up the handset—OR—Press Hook.  
When you hear a dial tone, press the One Touch key of the location you want to  
3
4
If you pressed Hook to dial the call, pick up the handset when the other party  
answers. (The speaker works only one way; the other party won’t be able to hear  
you unless you pickup the handset.)  
To hang up, replace the handset.  
If you try to use a One Touch location with no number stored in it, you will hear  
a warning sound, and the LCD will display NOT REGISTERED. The LCD  
returns to normal after 2 seconds.  
If you are sending a fax, press Start after pressing the One Touch key. If you  
picked up the handset, press Start when receiving the fax machine answers with  
fax tones.  
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Speed Dialing  
1
2
3
Pick up the handset—OR—Press Hook.  
When you hear a dial tone, press Search/Speed Dial, press #, then press the  
two-digit Speed Dial location.  
If you pressed Hook to dial the call, pick up the handset when the other party  
answers. (The speaker works only one way; the other party won’t be able to hear  
you unless you pickup the handset.)  
4
To hang up, replace the handset.  
If you are sending a fax, press Start after pressing the Speed Dial number. If  
you picked up the handset, press Start when the receiving fax machine answers  
with fax tones.  
Note  
Dialing Access Codes and Credit Card Numbers  
Sometimes you may want to choose from among several long distance carriers  
when you make a call. Rates may vary depending upon the time and destination.  
To take advantage of low rates, you can store the access codes or long-distance  
carriers as One Touch numbers. You can store these long dialing sequences by  
dividing them and setting them up on separate keys in any combination. You  
can even include manual dialing using the dial pad. The combined number will  
be dialed in the order you entered it, as soon as you press Start.  
You can store “555” on One Touch key 03 and “7000” on One Touch key 02.  
If you press One Touch 03, 02, and Start, you can dial “555-7000”. To  
temporarily change a number, you can substitute part of the number with manual  
dialing using the dial pad. For example, to change the number to 555-7001 you  
could press One Touch 03 and press 7, 0, 0, 1 using the dialing pad.  
Search  
You can search for names you have stored in One Touch and Speed Dial  
memories. Names are stored alphabetically. (See Storing One Touch Dial  
1
2
3
Press Search/Speed Dial, then enter the first letter of the name you’re looking for.  
Press  
or  
to search the memory.  
When the LCD displays the name you want to call, pick up the handset or press  
Hook.  
4
5
Press Start to begin dialing.  
If you pressed Hook to dial the call, pick up the handset when the other party  
answers. (The speaker works only one way; the other party won’t be able to hear  
you unless you pickup the handset.)  
6
When the call is over, hang up.  
7 - 5  
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Broadcasting  
Broadcasting is automatically sending the same fax message to multiple fax  
numbers. Using the Broadcast key, you can include up to 16 (FAX 2600), 8  
(MFC 4600) One Touch locations, up to 30 Speed Dial locations, and up to 50  
manually dialed numbers (maximum of 96 (FAX 2600) or 88 (MFC 4600)  
locations if you did not use up any locations for Groups, access codes or credit  
card numbers). However, available memory will vary with the types of jobs in  
memory and the number of locations used for broadcasting. If you broadcast to  
more than the maximum locations available, you will not be able to set up  
transmissions using dual access and the timer. (See Setting Up Groups for  
Although the easiest way to broadcast is to press Group keys, you can include  
One Touch, Speed Dial, and manually dialed numbers in the same broadcast.  
You must press Broadcastbetween each of these locations. Use the Telephone  
Index to help you choose the numbers easily.  
After the broadcast is completed, a Broadcast Report will be printed  
automatically to let you know the results.  
To stop the broadcasting in progress, press Stop. The LCD asks if you want  
to cancel all locations or the location that is being sent.  
Note  
Enter the long dialing sequence numbers as you normally would, but keep in mind  
that each key counts as one location, so the number of locations you can call  
become limited.  
If the line is busy or for some other reasons a connection could not be made while  
broadcasting, the FAX/MFC will redial the number automatically.  
If the memory is full, press Stop to abort the job or press Stop to send the portion  
that is in the memory (if more than one page has been scanned).  
1
2
Place the original face down in the ADF.  
Enter a number using One Touch, Speed Dial, Group numbers, Search or the  
dial pad.  
Example: Group number  
3
4
Press Broadcast. You will be prompted to press the next number.  
Enter the next number.  
Example: Speed Dial  
5
6
Press Broadcast.  
Enter the next fax number.  
Example: Manual dialing, using the dial pad.  
7
Press Start.  
Your machine will read the original into memory and then start sending faxes to  
all the numbers you entered.  
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Pause  
Press Redial/Pause to insert a 3.5 second pause between numbers. If you are  
dialing overseas, you can press Redial/Pause as many times as needed to  
increase the length of the pause.  
Hold  
1
2
3
Press Hold to put a call on Hold.  
You can replace the handset without disconnecting the call.  
Pick up the FAX/MFC handset to release the call from Hold. Picking up an  
extension handset will not release the call from Hold.  
Tone/Pulse  
If you have pulse dialing service, but need to send tone signals (for telephone  
banking, for example), follow the directions below. If you have touch tone  
service, you do not need this feature to send tone signals.  
1
2
3
Lift the handset.  
Press #. Digits dialed after this send tone signals.  
When you hang up, the fax machine returns to pulse dialing service.  
Redial  
If the last number you dialed was busy, press Redial/Pause for easy re-dialing.  
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8
Remote Fax Options  
8
Fax Forwarding/Paging  
You can NOT use Paging and Fax Forwarding at the same time.  
You can NOT use Paging and Fax Forwarding when “Fax Storage” is set to  
OFF.  
Programming a Fax Forwarding Number  
When Fax Forwarding is set to ON, your FAX/MFC stores the received fax in  
memory, then dials the fax number you’ve programmed, and forwards the fax  
message.  
1
2
For the FAX, press Function, 8, 1.  
For the MFC, press Function, 1, 8, 1.  
Press  
or  
until the screen displays  
FWD#:  
FAX FORWARD? and press Set.  
ENTER & SET  
3
4
Enter the forwarding number (up to 20 digits) and press Set.  
Press Stop to exit.  
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Programming Paging Number  
When Paging is selected, your FAX/MFC dials the pager number you’ve  
programmed, and dials your Personal Identification Number (PIN) when connected,  
to activate your pager and let you know you have a fax message in the memory.  
1
2
For the FAX, press Function, 8, 1.  
For the MFC, press Function, 1, 8, 1.  
Press  
or  
until the screen displays  
PAG#:  
PAGING? and press Set.  
ENTER & SET  
3
4
Enter your paghone number (up to 20 digits) followed by # # and press Set.  
Do not include the area code if it is the same as that of your FAX/MFC.  
For example, 1 8 0 0 5 5 5 1 2 3 4 # #.  
If your pager requires a PIN, enter the PIN, press #, press Redial/Pause, enter  
your fax number, then press # # and press Set.  
For example, 1 2 3 4 5 # Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # #.  
OR—  
If you do not need a PIN, press Redial/Pause, enter the fax number, then press  
# # and press Set. For example, Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # #.  
5
Press Stop to exit.  
You cannot change a Paging number or PIN remotely.  
Press Redial/Pause for each 3.5 second delay, as needed.  
Note  
Setting Fax Storage  
If you set Fax Storage to ON, you will be able to retrieve fax messages from  
another location, using Fax Forwarding, Paging, or Remote Retrieval functions.  
The screen will indicate when you have a fax stored in memory.  
1
For the FAX, press Function, 8, 2.  
For the MFC, press Function, 1, 8, 2.  
FAX STORAGE:OFF?  
SELECT & SET  
2
3
Press  
or  
to select ON (or OFF) and press Set.  
Press Stop to exit.  
If there are faxes in memory when you turn  
Fax Storage OFF, the screens prompts you to  
erase any faxes in memory.  
ERASE ALL FAX?  
1.YES 2.NO  
If you press 1, all fax data is erased and Fax Storage is turned off. If you press  
2, data is not erased, and Fax Storage remains on.  
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Changing Remote Retrieval Access Code  
Enter your Remote Retrieval Access Code when the FAX/MFC picks up your  
call, so you can access features remotely. The access code is preset to 1 5 9  
,
but you can change this. (See Changing Remote Codes, page 5-6.)  
1
2
For the FAX, press Function, 8, 3.  
For the MFC, press Function, 1, 8, 3.  
Enter a three-digit number from 000 to 999 and press Set.  
(Do not use the same digits that appear in your Fax Receive Code or Telephone  
Answer Code.)  
3
Press Stop to exit.  
Remote Retrieval  
You can call your FAX/MFC from any fax machine using touch tone and use a  
Remote Access Code and other button presses to retrieve fax messages. Cut out  
the Remote Retrieval Access Card on the last page of this manual and keep it in  
Using Remote Retrieval Access Code  
1
2
Dial your fax number from a fax machine using touch tone.  
When your FAX/MFC answers and beeps, immediately enter your Remote  
Retrieval Access Code (1 5 9 ).  
3
4
The FAX/MFC signals the kinds of messages received:  
1 long beep—Fax message(s)  
No long beeps—No messages  
The FAX/MFC then prompts you with two short beeps to enter a command. If  
you wait longer than 30 seconds to enter a command, the FAX/MFC hangs up.  
If you enter an invalid command, theFAX/MFC beeps three times.  
5
6
Press 9 0 to reset the FAX/MFC when you finish.  
Hang up.  
If your FAX/MFC is set to MANUAL mode, you can access your machine by  
waiting about 2 minutes, then entering the Remote Retrieval Access Code  
within 30 seconds.  
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Remote Commands  
Follow the commands below to access features remotely. When you call the  
FAX/MFC and enter your Remote Retrieval Access Code (1 5 9 ), the system  
will signal you with two short beeps to enter a remote command.  
Remote Commands  
Operation Details  
95 Changing Fax  
Forwarding / Paging  
setting  
1 OFF  
If you hear one long beep, the change is  
accepted. If you hear three short beeps, you  
cannot change it because the conditions have not  
been met (Example: registering paging number).  
You can register your fax forwarding number by  
using 4. FAX FWD NO (see p. 8-1). Once you  
change automatically to FAXFWD:ON mode.  
Then retrieve a Memory Status List by entering  
the List.  
2 Fax Forwarding  
3 Paging  
4 FAX FWD No.  
6 Fax Storage ON  
7 Fax Storage OFF  
You can set FAX STORAGE to ON or OFF.  
96 Retrieve a fax  
1 Memory Status List Enter the number of a remote fax machine to  
receive the Memory Status List or stored fax  
message(s). (See p. 8-5)  
2 Retrieve all faxes  
3 Erase fax from the  
memory  
If you hear one long beep, you can erase fax  
message(s) from the memory.  
97 Check the Receiving  
Status  
1 FAX  
You can check whether your FAX/MFC has  
received any faxes. If yes, you will hear one long  
beep. If no, you will hear three short beeps.  
98 Change Receive  
Mode  
1 TAD  
2 FAX/TEL  
3 FAX  
If you hear one long beep, you can change the  
Receive Mode. If you hear three short beeps, you  
cannot change it.  
90 Exit  
After a long beep, you can exit remote access.  
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Retrieving Memory Status List  
You can retrieve the Memory Status List from a remote fax machine to see if  
you have any fax messages.  
1
2
Dial your fax number.  
When you hear the beep, immediately enter your Remote Retrieval Access Code  
(1 5 9 ).  
3
4
When you hear two short beeps, use the dial pad to press 9 6 1.  
Using the dial pad, enter the number of the remote fax machine where you want  
the Memory Status List forwarded (up to 20 digits), and then press # #.  
You cannot use and # as dial numbers. However, if you want to store a  
pause, press #.  
Note  
5
After you hear your FAX/MFC beep, hang up and wait.  
Your FAX/MFC calls the remote fax machine. The remote fax machine prints  
the Memory Status List.  
Retrieving Fax Messages  
1
2
Dial your fax number.  
When you hear the beep, immediately enter your Remote Retrieval Access Code  
(1 5 9 ).  
3
4
As soon as you hear two short beeps, use the dial pad to press 9 6 2.  
Using the dial pad, enter the number of the remote fax machine where you want  
your fax messages forwarded (up to 20 digits), then press # #.  
You cannot use and # as dial numbers. However, if you want to store a  
pause, press #.  
Note  
5
After you hear your FAX/MFC beep, hang up and wait.  
Your FAX/MFC calls the remote fax machine. The remote fax machine prints  
your fax messages.  
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Changing Fax Forwarding Number  
You can change the default setting of your fax forwarding number from a  
remote fax machine.  
1
2
Dial your fax number.  
When you hear the beep, immediately enter your Remote Retrieval Access Code  
(1 5 9 ).  
3
4
When you hear two short beeps, enter 9 5 4.  
Enter the new number of the remote fax machine where you want your fax  
messages forwarded (up to 20 digits), then press # #.  
You cannot use and # as dial numbers. However, if you want to store a  
pause, press #.  
Note  
5
6
7
To retrieve the Memory Status List, when you hear two short beeps, use the dial  
pad to press 9 6 1.  
Use the dial pad to enter the number of the remote fax machine (up to 20 digits),  
and then press # #.  
After you hear your FAX/MFC beep, hang up and wait.Your FAX/MFC calls  
the remote fax machine. The remote fax machine prints the Memory Status List  
showing the new forwarding number.  
8
Check the forwarding number.  
If the forwarding number is incorrect, return to Step 1 and reset it.  
8 - 6  
R E M O T E F A X O P T I O N S  
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9
Printing Reports  
9
Fax Settings and Activity  
You can print the following lists and reports:  
Choose if you would like a Transmission  
Verification Report printed after every fax you  
send.  
1.XMIT REPORT  
2.ACT.REPORT  
Activity Report lists information about the last  
50 incoming and outgoing faxes. TX means  
Transmit; RX means Receive.  
Lists names and numbers stored in One Touch  
and Speed Dial memory, in numerical order.  
3.AUTO DIAL  
4.TEL.INDEX  
AUTO DIAL LIST (above), alphabetically.  
Lists settings for INITIAL SETUP, SETUP  
RECEIVE, SETUP SEND, PRINT REPORTS,  
REMOTE FAX OPT, and TEL SERVICE.  
5.USER SETTINGS  
Lists summary information and amount of  
occupied memory.  
6.MEMORY STATUS  
To Print a Report  
1
2
For the FAX, press Function, 7.  
For the MFC, press Function, 1, 7.  
Enter the number of the report you want to print.  
For example, press 4 to print the Telephone Index List (see page 9-1).  
For the Activity Report, also press  
or  
to select PRINT REPORT?  
and press Set.  
3
4
Press Start.  
Press Stop to exit.  
P R I N T I N G R E P O R T S  
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Transmission Verification (Xmit) Report  
You can use the Xmit Report as proof that you sent a fax. This report lists the  
time and date of transmission, and whether the transmission was successful.  
When the feature is OFF, the report is printed automatically only if there’s an  
error during transmission. If the report indicates NG, send the document again.  
If the report indicates you should check the readability of certain pages, resend  
those pages.  
Note  
When the feature is ON, the report is printed with every fax you send.  
1
For the FAX, press Function, 7, 1.  
For the MFC, press Function, 1, 7, 1.  
2
3
Press  
or  
to select ON or OFF and press Set.  
Press Stop to exit.  
Activity Report Interval  
You can set the FAX/MFC to print activity reports at specific intervals (6, 12,  
24 hours, 2, 4 or 7 days). If you set the interval to OFF, you can print the report  
by following the steps in the previous section.  
1
2
3
For the FAX, press Function, 7, 2.  
For the MFC, press Function, 1, 7, 2.  
Press  
or  
to display INTERVAL?  
INTERVAL?  
and press Set.  
Press or  
to choose an interval and press Set.  
(If you choose 7 days, the screen prompts you to choose the day of the week that  
the 7-day countdown begins.  
4
5
Enter the time to begin printing, in 24-hour format and press Set.  
(For example, enter 19:45 for 7:45 PM).  
Press Stop to exit.  
9 - 2  
P R I N T I N G R E P O R T S  
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10  
Making Copies  
10  
Using the FAX/MFC as a Copier  
You can use your FAX/MFC as a copy machine, making up to 99 copies at a  
time. The FAX/MFC can stack the copies or collate (sort) them.  
The scannable area of your FAX/MFC begins at approximately one-eighth inch  
(4 mm) from the edge of the paper.  
1/8" (4 mm)  
Not Scannable  
1/8" (4 mm)  
Making a Single Copy  
The default resolution for a single copy is AUTO, which you can use for  
originals containing both text and photographs. You can also select Text and  
Photo, as needed.  
1
2
Place the original face down in the ADF.  
Press Copy, then wait five seconds—OR—Press Copy again.  
Do NOT pull on the paper while copying is in progress.  
To stop the copy process and release the original, press Stop.  
Note  
M A K I N G C O P I E S  
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Type of Original  
You can select the Copy resolution for your type of original. The default setting  
is AUTO, which is used for originals that contain both text and photographs.  
TEXT is used for originals containing only text. PHOTO is used for copying  
photographs.  
1
2
3
Place the original face down in the ADF.  
Press Photo/Text.  
DOC TYPE:AUTO?  
SELECT  
& SET  
Press or to choose the type of original  
and press Copy.  
4
5
Using the dial pad, enter the number of copies.  
Wait five seconds—OR—Press Copy again.  
Making Multiple Copies  
There are two ways to make multiple copies on your FAX/MFC. You can  
choose whether the copies will be STACKED (all copies of page 1, then all  
copies of page 2, etc.), or SORTED (collated). The default resolution for  
multiple copies is AUTO.  
Sorting Multiple Copies  
1
2
3
4
5
6
Place original face down in the ADF.  
Press Copy.  
Use the dial pad to enter the number of copies you want (up to 99).  
Wait five seconds—OR—Press Copy.  
Press  
or  
to select STACK or SORT.  
Press Copy.  
If you select SORTor STACK after pressing Copy and get a MEMORY  
FULL message while you are scanning the first page, press Stop to cancel the  
job and restart it to make a single copy. If you selected SORT and the memory  
full message appears while scanning subsequent pages, you can press Copy to  
copy the portion that is in memory, or press Stop to cancel. To restart the copy  
job using less memory, press Copy for stacked copies.  
10 - 2  
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Enlarging and Reducing Copies  
Place the original to be copied face down in the ADF.  
Press Enlarge/Reduce.  
1
2
3
Press  
or  
to select AUTO, 200%, 150%, 125%, 120%, 100%, 93%, 87%,  
75%, or 50%.  
4
5
6
7
8
Press Copy.  
Use the dial pad to enter the number of copies you want (up to 99).  
Press Copy again—OR—Wait five seconds.  
Press  
or  
to select STACK or SORT.  
Press Copy.  
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11  
Troubleshooting and  
11  
Routine Maintenance  
Troubleshooting  
Brother fax-back system  
Brother Customer Service has installed an easy-to-use fax-back system, so you  
can get instant answers to common technical questions and product information  
for all Brother products. This system is available 24 hours a day, 7 days a week.  
You can use the system to send faxes to any fax machine, not just the one from  
which you are calling.  
If you can’t resolve a difficulty with your FAX/MFC using this manual, call our  
fax-back system, and follow the voice prompts to receive faxed instructions  
about using the system, and an index of fax-back subjects.  
USA:  
1-800-521-2846  
From within Canada:1-800-681-9838  
The Brother fax-back system number (USA only) has been preprogrammed on  
One Touch key 1.  
Frequently Asked Questions (FAQs)  
You can find more information about Brother products on theWorld Wide Web.  
From product specification sheets to Frequently Asked Questions (FAQs), it is  
all there. Visit us at:  
http://www.brother.com  
Brother Bulletin Board  
Brother’s Bulletin Board Numbers are  
USA:  
1-888-298-3616  
From within Canada:1-514-685-2040  
11 - 1  
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Error Messages  
You may occasionally encounter a difficulty with your FAX/MFC or telephone  
line. If this happens, your FAX/MFC often identifies the problem and displays  
an error message. The list below explains the most common error messages.  
You can correct most problems yourself.  
If you need additional help, call the Brother Fax-Back System at  
USA:  
1-800-521-2846  
From within Canada:1-800-681-9838  
ERROR MESSAGE  
CAUSE  
ACTION  
CHANGE DRUM  
SOON  
The drum unit is near the Use the drum unit until  
end of its life.  
you have a print quality  
problem, then replace the  
drum unit with a new one.  
CHECK PAPER  
PRESS START  
KEY  
The FAX/MFC is out of  
paper or paper is not  
properly loaded in the  
Refill the paper or  
remove the paper and  
load it again and then  
multi-purpose sheet feeder. press Start.  
CHECK PAPER  
SIZE  
Your Paper Size setting When you see this error,  
may not be set correctly the reduction ratio  
for the paper you are  
using (see page 5-5).  
automatically will be  
changed to Auto if you  
used a fixed reduction  
COMM. ERROR  
A poor quality phone  
line caused  
Try the call again.  
communications error.  
CONNECTION  
FAIL  
You tried to poll a fax  
machine that is not in  
Polled Waiting mode.  
Verify the other party’s  
polling setup.  
COOLING DOWN  
PLEASE WAIT  
The temperature of the  
drum unit or toner  
You must wait and allow  
the FAX/MFC to resume  
printing when it is ready.  
cartridge is too hot.  
The FAX/MFC will  
pause its current print job  
and go into cooling down  
mode. During the  
cooling down mode, you  
will hear the cooling fan  
running while the  
display on the  
FAX/MFC shows  
COOLING DOWN and  
PLEASE WAIT.  
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ERROR MESSAGE  
COVER OPEN  
CAUSE  
ACTION  
The top cover was not  
completely closed.  
Open, then close each  
cover.  
DISCONNECTED  
The other party or other Try to fax or receive  
party’s FAX/MFC  
terminated the call.  
again or call the other  
party to see what  
happened.  
DOCUMENT JAM  
Documents were not  
inserted or fed properly or until you see page 11-6.  
document was too long.  
Do not pull paper out  
DOWNLOAD FULL The download buffer is Unplug the MFC and  
full.  
plug it back in. Data  
remaining in the memory  
of the MFC will be  
deleted.  
(May occur when the  
MFC is used as a  
printer.)  
(For MFC 4600 Only)  
MACHINE ERROR The FAX/MFC has a  
XX  
Turn off the power. Then  
call Brother Customer  
Service:  
mechanical problem.  
USA: 1-800-284-4329  
From within Canada:  
1-800-853-6660  
From within Montreal:  
1-514-685-6464  
MEMORY FULL  
(May occur when the  
MFC is used as a  
printer.)  
Machine memory  
capacity has been  
exceeded.  
Unplug the MFC and plug  
it back in. Data remaining  
inthememoryoftheMFC  
will be deleted.  
• If you have installed the  
®
Windows driver, try  
again after setting the  
True Type mode to  
“Print as Graphics” in  
the PRINT menu of  
your application  
software.  
• Reduce the print  
resolution or reduce the  
complexity of your  
document.  
NO RESPONSE/  
BUSY  
The number you called  
does not answer or is  
busy. Or, you may have  
reached a number that is  
not connected to a fax  
machine.  
Check the number and  
try again.  
11 - 3  
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ERROR MESSAGE  
CAUSE  
ACTION  
NOT REGISTERED You tried to access a One Set up the One Touch or  
Touch or Speed Dial  
number that is not  
programmed.  
Speed Dial number.  
PLS OPEN COVER A page, piece of paper or Open the top cover. If you  
paper clip, etc. may be  
jammed inside the  
FAX/MFC.  
see any jammed paper or  
other item, gently pull it  
out, then close the scanner  
unit. If the error message  
remains, open and close  
the top cover again. If the  
FAX/MFC cannot reset  
itself and return to the date  
and time prompt, it will  
display MACHINE  
ERROR XX. Please call  
Brother Customer Service  
and tell them the Machine  
Error number, at:  
USA: 1-800-284-4329  
From within Canada:  
1-800-853-6660  
From within Montreal:  
1-514-685-6464  
PRINT OVERRUN  
(May occur when the been exceeded.  
MFC is used as a  
The available Ram has  
Unplug the MFC and plug  
it back in. Data remaining  
inthememoryoftheMFC  
will be deleted.  
printer.)  
(For MFC 4600 Only)  
• If you have installed  
the Windows printer  
®
driver, try again after  
setting the TrueType  
mode to “Print as  
Graphics” in the  
PRINT menu of your  
application software.  
• If this does not clear  
the error, reduce the  
complexity of your  
document or reduce  
the print resolution.  
PRINTER JAM  
The paper is jammed in Do not pull the paper out  
the FAX/MFC.  
until you see page 11-6  
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ERROR MESSAGE  
SET CARTRIDGE  
CAUSE  
ACTION  
Toner cartridge is not  
installed.  
Reinstall the toner  
cartridge.  
TONER EMPTY  
TONER LOW  
Toner is used up and  
printing is not possible. cartridge with a new one.  
Replace the toner  
If the display shows  
Order a new toner  
TONER LOW, you can cartridge now.  
still print. But the toner  
is depleted and the fax  
machine is telling you  
that the toner will soon  
run out.  
11 - 5  
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Document Jam  
The documents were not inserted or fed properly, or were too long.  
1
2
Open the control panel.  
NO  
Carefully, pull the document  
toward the front of the  
FAX/MFC.  
3
4
Close the control panel.  
Press Stop.  
OK  
Printer Jam  
Before you can clear a paper jam error, you must find out where the paper is  
stuck. Review the following two types of printer jams and follow the  
instructions.  
WARNING  
Do not force the jammed paper from the paper tray because you may damage the  
FAX/MFC and cause toner to scatter on the next printed pages.  
After you have used the FAX/MFC, some internal parts of the machine are  
extremely HOT! When you open the top cover of the FAX/MFC, never touch  
the shaded parts shown in the following diagram.  
HOT!  
Inside the Fax Machine  
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Paper is Jammed in the Multi-purpose Sheet Feeder  
1
Open the multi-purpose sheet  
feeder to pull the jammed paper  
upward out of the feeder.  
2
3
Close the multi-purpose sheet  
feeder.  
Open the top cover and check that  
a torn piece of paper does not  
remain inside the fax machine.  
Multi-purpose  
Sheet Feeder  
Paper is Jammed near the Drum Unit or in the Fuser Unit  
Open the top cover.  
1
2
3
4
5
Remove the drum unit.  
Gently pull out the jammed paper.  
Reinstall the drum unit.  
Close the top cover.  
Paper is  
Paper is  
jammed  
near drum  
unit  
jammed  
in fuser  
unit  
11 - 7  
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If You Are Having Difficulty with Your FAX/MFC  
If you think there is a problem with your FAX/MFC, make a copy first. If the  
copy looks good, the problem is probably not your FAX/MFC. Check the table  
below and follow the troubleshooting tips.  
DIFFICULTY  
SUGGESTIONS  
Printing and Receiving Faxes  
If your copy looks good, you probably had a bad  
Condensed print and  
horizontal streaks; top  
connection, with static or interference on the phone  
and bottom of sentences line. If the copy looks bad, clean the scanner area.  
are cut off.  
If there is still a problem, call Brother Customer  
Service at:  
1-800-284-4329 (USA) or 1-800-853-6660 (from  
within Canada) or 1-514-685-6464 (from within  
Montreal).  
Vertical streaks; black  
Sometimes you may see vertical streaks/black lines  
lines appear on the faxes on the faxes you receive. Either your FAX/MFC’s  
you receive.  
primary corona wire for printing may be dirty, or  
the sending party’s fax scanner may be dirty. Clean  
your primary corona wire (see page 11-19), or ask  
with the sending machine.  
Try receiving from another fax machine.  
If the problem continues, call Brother Customer  
Service at:  
1-800-284-4329 (USA) or 1-800-853-6660 (from  
within Canada) or 1-514-685-6464 (from within  
Montreal).  
The FAX/MFC “hears” If your FAX/MFC is set to Easy Receive ON, and  
voice as CNG tone.  
it answers voice calls by trying to receive a fax, try  
turning Easy Receive to OFF.  
Horizontal streaks; lines You may get a fax with horizontal streaks or with  
are missing.  
missing lines. Usually this is caused by a poor  
telephone connection. Ask the other party to send  
the fax again.  
Received faxes appear  
If the received data is divided and printed on 2  
as split or blank pages. pages or if you get an additional blank page, your  
Paper Size setting may not be correct for the paper  
reduction ratio is suitable for the real paper. (See  
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11 - 8  
     
DIFFICULTY  
SUGGESTIONS  
Phone Line or Connections  
Dialing does not work. Check for a dial tone. Change TONE/PULSE  
EXT jack. Check power cord connection. Send a  
manual fax by pressing HookOR—by lifting  
the handset, and dialing the number. Wait to hear  
the fax receiving tones before pressing Start.  
The FAX/MFC does not Make sure the FAX/MFC is in the correct receiving  
answer when called.  
mode for your setup (either FAX, FAX/TEL or  
TAD). Check for dial tone. If possible, call your  
FAX/MFC to hear it answer. If there is still no  
answer, check the telephone line cord connection.  
Connect a standard telephone handset to the FAX/  
MFC telephone jack. If there is no ringing when  
you call your FAX/MFC, call your Telephone  
Company to check the line.  
There is no dial tone on Press HookOR—Lift the handset. If you hear  
the handset.  
no dial tone, check telephone line cord connections  
at the  
FAX/MFC and wall jack. Check that the handset  
curled cord is connected to the FAX/MFC’s  
handset jack. Test the jack with another single line  
telephone. If no dial tone on the wall outlet, call  
your Telephone Company.  
Sending Faxes  
Transmitting quality is Try changing your resolution to FINE or  
poor.  
Transmission  
There is probably temporary noise or static on the  
verificationreportprints phone line. Try sending the fax again. If the  
“Results:NG”.  
problem continues, call the Telephone Company to  
check your phone line.  
The receiving party says Sometimes the resolution mode you chose when you  
the picture is not clear. sent your fax may not have been appropriate. Send the  
fax again, but try using the FINE or SUPERFINE  
mode. Also, your FAX/MFC’s scanner may be dirty,  
The receiving party says Your FAX/MFC’s scanner may be dirty or the  
vertical streaks appear  
on the faxes they  
receive.  
receiving party’s print head may be dirty. Clean  
your scanner (see page 11-17) and make a copy to  
11 - 9  
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DIFFICULTY  
SUGGESTIONS  
Handling Incoming Calls  
Double ring in FAX/  
TEL mode.  
The FAX/MFC knows the incoming call is not a  
fax, so it is signaling you to answer the telephone  
call. Pick up the FAX/MFC handset or answer from  
an extension phone and press your FAX/MFC’s  
Telephone Answer Code (default setting is #51).  
I have difficulty  
If you answered at the FAX/MFC, press Start and  
transferring a fax call to hang up immediately. If you answered at an  
the FAX/MFC  
.
extension phone, press your FAX/MFC’s Remote  
Activation Code (default setting is 51). When  
your FAX/MFC answers, hang up.  
The Caller ID does not The Caller ID signal is sent ten seconds after the  
display after the Call  
Waiting Signal.  
Call Waiting Signal and speaking may interfer with  
it. When you hear the Caller Waiting signal, ask the  
other party to hold while you catch the other call.  
Then stop speaking until you see the Caller ID on  
the LCD.  
I have difficulty with  
custom features on a  
single line.  
If you have Call Waiting, Caller ID, Call Waiting/  
Caller ID, Ring Master, Voice Mail, an answering  
machine, alarm system or any other custom feature  
on a single phone line with your FAX/MFC, it may  
create a problem sending or receiving fax data.  
Example #1: If you are having a telephone  
conversation and a fax communication signal  
comes through on your Call Waiting Call ID  
feature, you can verify that the second call is a fax  
by switching to it. You have the option to receive  
the fax call, by asking the first caller to hang up to  
clear the line.  
Example #2: If you are sending or receiving a fax  
message while a Call Waiting Caller ID (or other  
custom feature) signal comes through on the line,  
the signal can temporarily interrupt or disrupt the  
fax data. (Brother’s ECM feature should help  
overcome this problem.) This condition is related  
to the telephone system industry, and is common to  
all devices that send and receive information on a  
single, shared line with custom features. If  
avoiding a slight interruption is crucial to your  
business, a separate line with no custom features is  
recommended.  
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DIFFICULTY  
SUGGESTIONS  
General Printing Difficulties  
The FAX/MFC does not Check the following:  
print.  
• The FAX/MFC is plugged in.  
• The toner cartridge and drum unit are installed  
properly.  
• The interface cable is securely connected  
between the MFC and computer.  
• Check to see if LCD is showing an error message.  
The MFC prints  
unexpectedely or it  
prints garbage.  
Reset the MFC. Check the primary settings in your  
application software to make sure it is set up to  
work with your MFC.  
(For MFC 4600 Only)  
The MFC cannot print  
full pages of a  
document; the error  
message PRINT  
OVERRUN occurs.  
(For MFC 4600 only)  
The MFC received a very complex print job and  
could not process part of the page. This may be  
®
solved in several ways. If you are using Windows  
®
®
3.1x, Windows 95 or Windows NT Workstation  
Version 4.0 with the supplied printer driver, see the  
®
“Windows Setup Printing Problems” section. Try  
to reduce the complexity of your document or  
reduce print resolution.  
The MFC prints the  
first couple of pages  
correctly, then some  
pages have text missing.  
(For MFC 4600 only)  
Your computer is not recognizing the printer's  
input buffer full signal. Please make sure to  
connect the printer cable correctly.  
The MFC cannot print  
full pages of a  
document; A  
MEMORY FULL error  
message occurs.  
•Reduce the printer resolution. Reduce the  
complexity of your document and try again.  
Reduce the graphic quality or the number of font  
sizes within your application software.  
(For MFC 4600 only)  
My headers or footers  
Most laser printers have a restricted area that will  
appear when I view my not accept print. Usually these are the first two  
document on the screen, lines and last two lines, leaves 62 printable lines.  
but do not appear when I Adjust the top and bottom margins in your  
print them.  
document to allow for this.  
(For MFC 4600 only)  
11 - 11 T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E  
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DIFFICULTY  
SUGGESTIONS  
®
Windows Setup Printing Difficulties  
®
I cannot print from my Make sure the Windows printer driver is installed  
application software.  
(For MFC 4600 only)  
and you select it in your application software.  
®
Sometimes I get the  
error message PRINT  
OVERRUN when  
printing certain  
If you are using the supplied Windows driver,  
turn the error recover operation on in the Setup  
dialog box and try again. Reduce the print  
resolution or reduce the complexity of your  
document and try again. Expand the printer  
memory by installing one of the optional memory  
boards.  
documents from  
®
Windows .  
(For MFC 4600 only)  
Paper Handling Difficulties  
The FAX/MFC does not Check to see if the CHECK PAPER or PRINTER  
load paper. The LCD JAM message appears on the LCD. If so, the multi-  
shows CHECK PAPER purpose sheet feeder may be out of paper or not  
or PRINTER JAM.  
properly installed. If it is empty, load a new stack  
of paper into the feeder and then press Start. If  
there is paper in the multi-purpose sheet feeder,  
make sure it is straight. If the paper is curled, you  
should straighten it. Sometimes it is helpful to  
remove the paper, turn the stack over and put it  
back into the multi-purpose sheet feeder. Reduce  
the amount of paper in the multi-purpose sheet  
feeder, then try again.  
The FAX/MFC does not Reinsert the paper firmly, one sheet at a time.  
load paper from the  
manual feed slot.  
How can I load  
envelopes?  
(For MFC 4600 only)  
You can load envelopes from either the multi-  
purpose sheet feeder or the manual feed slot. Your  
application software must be set up to print the  
envelope size you are using. This is usually done in  
the Page Setup or Document Setup menu of your  
software. Refer to your application manual.  
What paper can I use?  
(For MFC 4600 only)  
You can use plain paper, envelopes,  
transparencies, labels and organizer paper. For  
information on paper you can use, see Acceptable  
How can I clear paper  
jams?  
See Printer Jam on page 11-6 to 11-7.  
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11 - 12  
   
DIFFICULTY  
SUGGESTIONS  
Copy Quality Difficulties  
Vertical streaks appear Sometimes you may see vertical streaks on your  
in copies.  
copies. Either the scanner or the primary corona  
wire for printing is dirty. Clean them both.  
Print Quality Difficulties  
Printouts are too dark or Adjust the print conditions by setting the Print Density  
too light.  
light function. It has been factory set to the middle  
Printed pages contain  
white stripes.  
You may fix this by wiping the scanner windows  
SOON, replace the drum unit with a new one.  
White Stripes or  
Faint lmages  
Printed pages are  
stained with toner or  
have vertical  
Clean the FAX/MFC’s interior and the primary  
corona wire of the toner cartridge. (See Routine  
cleaning, you still see dark stripes or toner stains  
and the display shows CHANGE DRUM SOON,  
replace the drum unit with a new one.  
stripes.  
Dark Stripes or  
Toner Stains  
Printed pages have  
Make sure that you use paper that meets the  
white in black text and specifications. spots Rough surface or thick media  
graphic areas.  
can cause the problem. If you still see white spots  
and the display shows CHANGE DRUM SOON,  
replace the drum unit with a new one.  
White Spots  
Tonerscatters and stains Adjust the print conditions by setting the Print  
the printed page.  
Density function. Remove the drum unit and clean the  
CHANGE DRUM SOON, replace the drum unit with  
a new one.  
Scattering Toner  
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DIFFICULTY  
SUGGESTIONS  
Print Quality Difficulties (CONTINUED)  
The whole page is  
printed black.  
cause this problem. After cleaning, if the printed  
pages are still black and the display shows  
CHANGE DRUM SOON, replace the drum unit  
with a new one.  
Black Page  
Nothing is printed on  
the page.  
Make sure that the toner cartridge is not empty.  
Wipe the electric terminals. (SeeRoutine  
remain on the scanner window.  
White page  
Printed pages are  
marked at regular  
intervals.  
Markings may disappear by themselves. Try copying  
multiple pages to clear this problem. Markings may  
occur if the FAX/MFC has not been used for a long  
time. A possible cause is that the surface of the drum  
is scratched. You must then replace the drum unit  
with a new one. If the markings do not disappear, it  
may be that the drum was marked or damaged by  
excessive exposure to light. In this case, replace the  
drum unit with a new one.  
Example of Regular  
Marking  
Printed pages are  
blurred at the center or  
at either edge.  
Certain environmental conditions such as humidity,  
high temperatures, etc. may cause this condition to  
occur. Make sure the FAX/MFC is placed on a flat,  
horizontal surface. Remove the drum unit with the  
toner cartridge installed. Try rocking them from side  
to side. You may clear a blurred page by wiping the  
scanner windows with a clean soft cloth. (See  
replace the drum unit with a new one.  
Blurred Page  
Ghost images appear on Adjust the print conditions by setting the Print  
or thick media can cause a ghost image.  
the printed page.  
Ghost Images  
The drum unit is a consumable item and it is necessary to replace it periodically.  
Note  
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11 - 14  
Packing and Shipping the FAX/MFC  
Whenever you transport the FAX/MFC, use the packing materials that came  
with your machine. Also, follow the steps below to pack the FAX/MFC or it  
may be damaged, which will void the FAX/MFC’s warranty.  
1
Remove the line  
cord and unplug  
the FAX/MFC  
from the AC  
outlet.  
Top Cover  
2
3
Open the top  
cover.  
Hold the drum  
unit assembly by  
its handles and  
remove it.  
Drum Unit  
Caution  
Remove the drum unit and  
toner cartridge assembly.  
Leave the toner cartridge  
installed in the drum unit.  
Plastic  
Bag  
4
5
Place the drum unit and toner  
cartridge assembly into the  
plastic bag and seal the bag  
completely.  
Drum  
Unit  
Toner  
Cartridge  
Close the top cover. Remove  
the wire extension, document  
tray, dust cover, paper tray and  
handset and pack them.  
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6
Wrap the FAX/MFC in the plastic  
bag and place it in the original  
carton with the original packing  
material.  
7
Pack the drum unit, toner cartridge  
assembly and printed materials  
into the original carton as shown below:  
If you are returning the FAX/MFC to Brother as part of the Swap Program,  
Pack only the FAX/MFC.  
Note  
Keep all separate parts to use with your “Swap” machine.  
8
Close the carton and tape it shut.  
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11 - 16  
Routine Maintenance  
You can keep your FAX/MFC in optimum condition by cleaning it on a regular  
basis. It is a good idea to clean the drum unit during this routine. Avoid using  
thinners or other organic solvents to clean the FAX/MFC and do not use water.  
Cleaning the Document Scanner  
1
Unplug the telephone line and then the power cord.  
When you reconnect these lines later, make sure to connect the power cord first,  
then the telephone line.  
2
3
4
Open the Control Panel cover.  
Wipe dirt off the FAX/MFC using a slightly damp clean cloth.  
Clean the white bar and the glass cover.  
Moisten a small piece of clean soft, lint-free cloth with isopropyl alcohol and  
carefully remove dirt from the glass cover and the white bar of the scanner.  
White Bar  
Control Panel  
Left the Control  
Panel Cover  
Glass Cover  
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Cleaning the Printer  
Caution  
Do not use isopropyl alcohol to remove dirt from the control panel. It may cause  
a crack on the panel.  
Do not use isopropyl alcohol to clean the scanner window or the toner sensor.  
Do not touch the scanner window with your finger.  
Handle the drum unit carefully as it contains toner. If toner scatters and your  
hands or clothes get dirty, immediately wipe or wash it off with cold water.  
1
Open the top cover.  
2
Remove the drum unit assembly.  
Toner Sensor  
Electrical  
Terminal  
Gears  
Scanner Window  
Sensor Strip  
WARNING  
Just after you have used the FAX/MFC, some internal parts of the machine are  
extremely HOT! When you open the top cover of the FAX/MFC, never touch  
the shaded parts as shown in the diagram below.  
HOT!  
Inside the Fax Machine  
3
4
5
Wipe the electric terminals with isopropyl alcohol on a cotton swab.  
Wipe the gears with a clean dry cloth.  
Gently wipe the scanner window and the toner sensor with a clean soft dry cloth.  
Do NOT use isoproply alcohol to clean the scanner window or the toner sensor.  
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11 - 18  
   
Cleaning the Drum Unit  
We recommend you place the drum unit on a drop cloth or large piece of  
disposable paper to avoid spilling and scattering toner.  
1
2
Carefully turn the drum  
unit upside down.  
Home  
Position  
(
)
Clean the primary corona  
wire inside the drum unit  
by gently sliding the tab  
from right to left several  
times.  
3
Return the tab to the home  
position ( ) before  
reinstalling the drum unit.  
Corona  
Wire  
Tab  
Caution  
If you do not position the tab at the home position, printed pages may have  
vertical stripes.  
4
Re-install the drum unit into the FAX/MFC.  
5
6
Close the top cover.  
Plug in the power cord.  
11 - 19 T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E  
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Replacing the Toner Cartridge  
The FAX/MFC can print approximately 2,200 pages with one toner cartridge.  
When the toner cartridge is running low, the display shows TONER LOW. The  
FAX/MFC is supplied with a starter toner cartridge that must be replaced after  
1,000 pages. Actual page count will vary depending on your average document  
type (i.e. standard letter, detailed graphics).  
It is a good idea to keep a new toner cartridge ready for use when you see the  
TONER LOW warning.  
Discard the used toner cartridge according to local regulations. If you are not  
sure of them, consult Brother Customer Service. Be sure to seal the toner  
cartridge tightly so toner powder does not spill out of the cartridge. When  
discarding used toner cartridges, keep them separate from domestic garbage.  
We recommend that you clean the FAX/MFC when you replace the toner  
cartridge.  
Note  
How to Replace the Toner Cartridge  
WARNING  
Just after you have used the FAX/MFC, some internal parts of the FAX/MFC  
will be extremely HOT! So, never touch the shaded parts shown in the  
illustration.  
HOT!  
Inside the Fax Machine  
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11 - 20  
     
1
Open the top cover.  
Make sure the top  
cover is completely  
open. To remove the  
drum unit, hold each  
side of the drum by  
its handles and gently  
lift the drum forward  
toward you.  
Top Cover  
Drum Unit  
Place the drum unit  
on a drop cloth or  
large piece of  
disposable paper to  
avoid spilling and scattering the toner.  
2
Gently turn the  
lever on the toner  
Toner  
Cartridge  
cartridge forward  
until it stops. The  
toner cartridge  
cannot be  
removed unless  
the shutter is  
completely  
closed, by turning  
Drum  
Unit  
the lever fully to  
the front.  
3
Remove the old toner cartridge  
from the drum unit by gently  
pulling it out.  
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Handle the toner cartridge carefully. If toner scatters on your hands or clothes,  
immediately wipe it off or wash it with cold water.  
Note  
4
Unpack the new toner cartridge.  
Place the used toner cartridge  
into the aluminum bag and  
discard it according to local  
regulations.  
Old Toner  
Cartridge  
New Toner  
Cartridge  
Aluminum  
Bag  
Caution  
Wait to unpack the toner  
cartridge until immediately  
before you install it into the fax  
machine. If a toner cartridge is  
left unpacked for a long period  
of time, the toner life is  
Toner  
Cartridge  
shortened.  
You can use only a genuine  
Brother toner cartridge  
(TN-5000PF series), which is  
specially formulated to ensure  
top print quality. Using another  
brand of toner cartridge may  
void your fax machine’s  
warranty.  
5
Gently rock the toner cartidge from side to side five or six times.  
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11 - 22  
6
Slide the new toner  
cartridge into the opening  
on the right side of the  
drum unit. To ensure that  
the toner cartridge and the  
drum unit fit together  
correctly, make sure that  
the toner cartridge guide  
arrow is exactly aligned  
with the guide arrow on  
the drum unit.  
Drum  
Unit  
Toner  
Cartridge  
7
Gently turn the lever on  
the toner cartridge  
backward until it stops.  
8
Reinstall the drum  
Top Cover  
unit into the fax  
machine and close  
the top cover.  
Drum Unit  
11 - 23 T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E  
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Replacing the Drum Unit  
The FAX/MFC uses a drum unit to create the print images on paper. If the  
screen displays CHANGE DRUM SOON, the drum unit is nearly at the end of  
its life. Purchase a new drum unit to replace the current one.  
Even if the display shows CHANGE DRUM SOON, you may be able to  
continue to print without replacing the drum unit for a while. However, if there  
is a noticeable deterioration in the output print quality even before CHANGE  
DRUM SOON is shown, then the drum unit should be replaced. ou should clean  
the FAX/MFC when you replace the drum unit.  
Caution  
When removing the drum unit, handle carefully because it contains toner.  
When you replace the drum unit, you should clean the FAX/MFC. (See  
The drum unit is a consumable, and it is necessary to replace it periodically.  
There are many factors that determine the actual drum life, such as temperature,  
humidity, type of paper and toner that you use and the number of pages per print  
job, etc. The drum life is estimated at approximately 20,000 pages at 20 pages  
per job and 8,000 pages at 1 page per job. The actual number of pages your  
drum will print may be significantly less than these estimates. Because we have  
no control over the many factors that determine the actual drum life, we cannot  
guarantee a minimum number of pages that will be printed by your drum.  
For best performance, use only genuine Brother toner, and the product should  
be used only in a clean, dust-free environment with adequate ventilation.  
WARNING  
Just after you have used the FAX/MFC, some internal parts of the machine are  
extremely HOT! So please be careful.  
HOT!  
Inside the Fax Machine  
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11 - 24  
   
Follow these steps to replace the drum unit:  
1
2
Open the top cover.  
Top Cover  
Remove the old  
drum unit. Place the  
drum unit on a drop  
cloth or large piece  
of disposable paper  
to avoid spilling and  
scattering the toner.  
Drum Unit  
3
Remove the toner  
cartridge from the  
drum unit and keep it  
in a safe place. For  
more information, see  
Toner  
Cartridge  
Toner  
Cartridge  
Discard the used drum unit according to local regulations. If you are not sure of  
them, call your local Sanitation Department. Be sure to seal the drum unit  
tightly so toner powder does not spill out of the unit. When discarding used  
drum units, keep them separate from domestic garbarage.  
Note  
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4
Wait to unpack the new drum unit until immediately before installing it. Place  
the old drum unit into the aluminum bag and discard it according to local  
regulations.  
Old Toner  
Cartridge  
New Toner  
Cartridge  
Aluminum  
Bag  
5
Gently rock the new  
drum from side to  
side five or six  
times.  
Caution  
Do NOT remove the clear plastic starter sheet!  
Clear Plastic Starter Sheet  
Wait to unpack the drum unit immediately before installing it into the fax  
machine. If an unpacked drum unit is subjected to excessive direct sunlight or  
room light, the unit may be damaged.  
Handle the toner cartridge and the drum unit carefully because they contain  
toner. If toner scatters and your hands or clothes get dirty, immediately wipe or  
wash with cold water.  
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6
7
8
Reinstall the toner  
cartridge into the  
new drum unit.  
For more  
information, see  
Top Cover  
Drum Unit  
Holding the new  
drum unit by its  
handles, install it.  
Close the top  
cover.  
The FAX/MFC  
will eject the clear  
plastic starter  
sheet  
automatically.  
Clear Plastic Starter Sheet  
Caution  
Do not touch the scanner window with your finger.  
Handle the toner cartridge and drum unit carefully because they contain toner.  
If toner scatters and your hands or clothes get dirty, immediately wipe or wash  
it off with cold water.  
For Customer Service  
USA:  
1-800-284-4329(voice)  
1-908-575-8790(fax)  
1-800-853-6660(voice)  
1-514-685-4898(fax)  
From within Canada:  
From within Montreal: 1-514-685-6464(voice)  
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12  
Important Information  
12  
Standard Telephone and FCC Notices  
These notices are in effect only for 120V models sold  
and used in the United States.  
This equipment is hearing aid and volume control compatible.  
When programming emergency numbers and/or making test calls to  
emergency numbers:  
Remain on the line and briefly explain to the dispatcher the reason for the call  
before hanging up.  
Perform these activities in the off-peak hours, such as early morning or late  
evening.  
This equipment complies with Part 68 of FCC Rules. On the rear panel of this  
equipment is a label that contains, among other information, the FCC  
Registration Number and Ringer Equivalence Number (REN) for this  
equipment. You must, upon request, provide this information to your telephone  
company.  
You may safely connect this equipment to the telephone line by means of a  
standard modular jack, USOC RJ11C.  
An FCC compliant telephone cord with a modular plug is provided with this  
equipment. This equipment is designed to be connected to the telephone line or  
premise’s wiring using a compatible modular jack that is Part 68 compliant. See  
the Installation section of this manual for details.  
The REN is useful to determine the quantity of devices you may connect to your  
telephone line and still have those devices ring when your telephone number is  
called. In most, but not all areas, the sum of the RENs of all devices connected  
to one line should not exceed five (5). To be certain of the number of devices  
you may connect to your line, as determined by the REN, you should contact  
your local telephone company to determine the maximum REN for your calling  
area. If your FAX 2600 or MFC 4600 damages the telephone line, the telephone  
company may discontinue your service temporarily. If possible, they will notify  
you in advance. If advanced notice is not practical, you will be notified as soon  
as possible. You will be informed of your right to file a complaint with the FCC.  
Your telephone company may make changes to its facilities, equipment,  
operations or procedures that could affect the proper functioning of your  
equipment. If they do, you will be notified in advance to give you an opportunity  
to maintain uninterrupted telephone service.  
I M P O R T A N T I N F O R M A T I O N  
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12 - 1  
           
If you experience trouble with your FAX/MFC, please contact a Brother  
Authorized Service Center for information on obtaining service or repair. The  
telephone company may ask that you disconnect this equipment from the line  
until the problem has been corrected or until you are sure that the equipment is  
not malfunctioning.  
If you are not able to solve a problem with your FAX/MFC, contact Brother  
Customer Service. (See Brother Numbers, page i.)  
WARNING  
For protection against the risk of electrical shock, always disconnect all cables  
from the wall outlet before servicing, modifying or installing the equipment.  
This equipment may not be used on coin service lines provided by the  
telephone company or connected to party lines.  
Brother cannot accept any financial or other responsibilities that may be the  
result of your use of this information, including direct, special or consequential  
damages. There are no warranties extended or granted by this document.  
Laser Safety (For 110–120V Models Only)  
This equipment is certified as a Class I laser product under the U.S. Department  
of Health and Human Services (DHHS) Radiation Performance Standard  
according to the Radiation Control for Health and Safety Act of 1968. This  
means that the equipment does not produce hazardous laser radiation.  
Since radiation emitted inside the equipment is completely confined within  
protective housings and external covers, the laser beam cannot escape from the  
fax machine during any phase of user operation.  
FDA Regulations  
U.S. Food and Drug Administration (FDA) has implemented regulations for  
laser products manufactured on and after August 2, 1976. Compliance is  
mandatory for products marketed in the United States. One of the following  
labels on the back of the machine indicates compliance with the FDA  
regulations and must be attached to laser products marketed in the United States.  
Manufactured :  
KYOWA PLASTICS IND. (SHENZHEN) CO.,LTD.  
Fada Road, Wuhe Street Bantian Industry Zone, Buji Shenzhen, P.R.China  
This product complies with FDA radiation performance standards, 21 CFR  
Subchapter J.  
12 - 2  
I M P O R T A N T I N F O R M A T I O N  
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WARNING  
Use of controls, adjustments or performance of procedures other than those  
specified in this manual may result in hazardous invisible radiation exposure.  
Caution  
Changes or modifications not expressly approved by Brother Industries, Ltd.  
may void the user’s authority to operate the equipment.  
Federal Communications Commission (FCC) Declaration of  
Conformity (For USA Only)  
Responsible Party:Brother International Corporation  
100 Somerset Corporate Boulevard  
Bridgewater, NJ 08807-0911 USA  
TEL: (908) 704-1700  
declares, that the products  
Product Name: MFC 4600  
comply with Part 15 of the FCC Rules. Operation is subject to the following two  
conditions: (1) This device may not cause harmful interference, and (2) this  
device must accept any interference received, including interference that may  
cause undesired operation.  
Industry Canada Compliance Statement  
(For Canada Only)  
This Class B digital apparatus complies with Canadian ICES-003.  
Cet appareil numérique de la classe B est conforme à la norme NMB-003 du  
Canada.  
Important—About the Interface Cable (For MFC 4600 Only)  
A shielded interface cable should be used in order to ensure compliance with the  
limits for a Class B digital device.  
Changes or modifications not expressly approved by Brother Industries, Ltd.  
could void the user’s authority to operate the equipment.  
Warranty  
You must use the IEEE-1284 shielded parallel cable provided by Brother  
core with instructions, call 1-888-879-3232 (USA) or 1-800-668-2768 (from  
within Canada) and order item number FCYL2.)  
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12 - 3  
     
Important Safety Instructions  
Read all of these instructions.  
1
2
3
4
Save them for later reference.  
Follow all warnings and instructions marked on the product.  
Unplug this product from the wall outlet before cleaning. Do not use liquid or  
aerosol cleaners. Use a damp cloth for cleaning.  
5
6
Do not place this product on an unstable cart, stand, or table. The product may  
fall, causing serious damage to the product.  
Slots and openings in the cabinet and the back or bottom are provided for  
ventilation; to ensure reliable operation of the product and to protect it from  
overheating, these openings must not be blocked or covered. The openings  
should never be blocked by placing the product on a bed, sofa, rug, or other  
similar surface. This product should never be placed near or over a radiator or  
heater. This product should never be placed in a built-in installation unless  
proper ventilation is provided.  
7
8
This product should be operated from the type of power source indicated on the  
label. If you are not sure of the type of power available, consult your dealer or  
local power company.  
This product is equipped with a 3-wire grounding type plug, a plug having a  
third (grounding) pin. This plug will fit into only a grounding-type power outlet.  
This is a safety feature. If you are unable to insert the plug into the outlet, contact  
your electrician to replace your obsolete outlet. Do not defeat the purpose of the  
grounding-type plug by using an adapter.  
9
Do not allow anything to rest on the power cord. Do not place this product where  
people can walk on the cord.  
10 If an extension cord is used with this product, make sure that the total ampere  
ratings on the products plugged into the extension cord do not exceed the  
extension cord ampere rating. Also, make sure that the total of all products  
plugged into the wall outlet does not exceed 15 amperes (USA only).  
11 Never push objects of any kind into this product through cabinet slots, because  
they may touch dangerous voltage points or short out parts resulting in a risk of  
fire or electric shock. Never spill liquid of any kind on the product.  
12 This product has no ON/OFF switch. In case the main power to the machine  
must be disconnected quickly, it is very important that you have easy access to  
the main plug and the main socket where the plug is connected.  
13 Unplug this product from the wall outlet and refer servicing to a Brother  
Authorized Service Center under the following conditions:  
A When the power cord is damaged or frayed.  
B If liquid has been spilled into the product.  
C If the product has been exposed to rain or water.  
12 - 4  
I M P O R T A N T I N F O R M A T I O N  
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D If the product does not operate normally when the operating instructions  
are followed. Adjust only those controls that are covered by the operating  
instructions. Improper adjustment of other controls may result in damage  
and will often require extensive work by a qualified technician to restore  
the product to normal operation.  
E If the product has been dropped or the cabinet has been damaged.  
F
If the product exhibits a distinct change in performance, indicating a need  
for service.  
14 Do not attempt to service this product yourself, as opening or removing covers  
may expose you to dangerous voltage points and/or other risks, and may void  
your warranty. Refer all servicing to a Brother Authorized Service Center. A list  
of Brother Authorized Service Centers has been included for your convenience,  
or you may contact Brother Customer Service for your nearest Brother  
Authorized Service Center. (See Brother Numbers, page i.)  
15 To protect your product against power surges, we recommend the use of a power  
protection device (Surge Protector).  
16 When using your telephone equipment, basic safety precautions should always  
be followed to reduce the risk of fire, electric shock and injury to persons,  
including the following:  
• Do not use this product near water (for example, near a bathtub, sink,  
swimming pool or in a wet basement).  
• Do not use the machine’s telephone during an electrical storm (there is the  
remote possibility of an electrical shock) or to report a gas leak in the  
vicinity of the leak.  
• Use only the power cord indicated in this manual.  
®
Energy Star Compliance Statement  
®
As an ENERGY STAR Partner, Brother  
Industries, Ltd. has determined that this product  
®
meets the ENERGY STAR guidelines for  
energy efficiency.  
I M P O R T A N T I N F O R M A T I O N  
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12 - 5  
 
Trademarks  
Brother is a registered trademark of Brother Industries, Ltd.  
The Brother logo is a registered trademark of Brother Industries, Ltd.  
Multi-Function Link is a registered trademark of Brother Industries, Ltd.  
© Copyright 1996-2000 Brother Industries, Ltd. All rights reserved.  
© Copyright 1996-2000 Smith Micro Software, Inc. All rights reserved.  
© Copyright 1996-2000 ScanSoft, Inc. All rights reserved.  
TextBridge and PaperPort are registered trademarks of ScanSoft, Inc.  
Windows, Microsoft, MS-DOS Excel and Word are registered trademarks of  
Microsoft in the U.S. and other countries.  
TrueType is a trademark of Apple Computer, Inc.  
Centronics is a trademark of Genicom Corporation.  
Epson is a registered trademark and FX-80 and FX-850 are trademarks of Seiko  
Epson Corporation.  
Hewlett Packard is a registered trademark and HP LaserJet II, IIP, and IID are  
trademarks of Hewlett-Packard Company.  
IBM, IBM PC, and Proprinter are registered trademarks of International  
Business Machines Corporation.  
Hammermill copyplus white is a registered trademark of International Paper.  
All other terms and brand and product names mentioned in this manual  
are registered trademarks of their respective companies.  
12 - 6  
I M P O R T A N T I N F O R M A T I O N  
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S
Specifications  
S
Fax  
Compatibility  
Coding System  
ITU-T Group 3  
MH/MR/MMR  
Modem Speed  
14400 – 2400 bps  
Document Input Width  
Document Input Length  
Scanning/Printing Width  
Paper Size  
5.8 inches to 8.5 inches (148 mm to 216 mm)  
3.9 inches to 14.1 inches (100 mm to 360 mm)  
8.2 inches (208 mm)  
Letter/Legal/A4  
Multi-purpose Sheet Feeder  
Printer Type  
Gray Scale  
200 sheets (20 lbs)  
Laser Printer  
64 levels  
Polling Types  
Contrast Control  
Standard or Sequential  
Automatic/Super Light/Super Dark (manual setting)  
Resolution  
• Horizontal  
• Vertical  
Standard, Fine, Superfine 203 dot/inch  
Standard  
98 dot/inch  
196 dot/inch  
391 dot/inch  
Fine, Photo  
Superfine  
One Touch dial  
16 stations (FAX 2600)  
8 stations (MFC 4600)  
30 stations  
Speed Dial  
Automatic Redial  
Speaker Type  
Auto Answer  
3 times at 5 minute intervals  
Monitor  
0, 1, 2, 3 or 4 rings  
Communication Source  
Print Method  
Public switched telephone network  
Electrophotography by semiconductor laser beam  
scanning  
Print Quality  
Normal printing mode  
Economy printing mode (saves up to 50% of the  
normal toner usage)  
Consumable Items  
Toner cartridge:  
Life Expectancy:Up to 2,200 pages/new toner cartridges  
Up to 1,000 pages/starter toner cartridge  
(USA, Canada and some other areas only)  
(when printing letter size or A4 paper at 5% print  
coverage)  
Toner life expectancy will vary depending on the type of average print job.  
Drum Unit:  
Life Expectancy:Up to 20,000 pages at 20 pages per job  
Up to 8,000 pages at 1 page per job  
There are many factors that determine the actual drum life, such as a temperature,  
humidity, type of paper and toner that you use, the number of pages per print job, etc.  
S P E C I F I C A T I O N S  
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S - 1  
       
Printer (For MFC 4600 Only)  
®
®
Printer Driver  
Windows 3.1x, Windows 95, 98, 2000  
®
professional and Windows NT Workstation  
Version 4.0 drivers supporting Brother Native  
Compression mode and  
bi-directional capability  
Memory Capacity  
Resolution  
1 MB  
600 dots/inch  
Print Speed  
6 pages/minute (when loading letter size or A4 paper  
from the multi-purpose sheet feeder)  
Electrical and Environment  
Temperature  
(Allowable) 50 - 90.5° F (10 - 32.5° C)  
(Storage)38 - 104° F (3.3 - 40° C)  
Max. 1 minute at 73.4° F (23° C)  
20 seconds (when loading Letter size paper for the  
multi-purpose sheet feeder)  
Warm-Up  
First Print  
Power Source  
Power Consumption  
120V AC 50/60Hz (Canadian Version Only)  
Operating (Copying); 160 W or less (25° C)  
Sleep Mode:8 W or less  
Stand by:30 W or less (25° C)  
Noise  
Operating:50 dB A or less  
Stand by:39 dB A or less  
Humidity  
Operating:35 to 80% (without condensation)  
Storage:20 to 80% (without condensation)  
18.0 x 13.2 x 9.9 inches (456 x 334 x 250 mm)  
18.7 lbs (8.5 kg)  
Dimensions  
Weight  
S - 2  
S P E C I F I C A T I O N S  
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Glossary  
Activity Report Lists information about the last 50 incoming and outgoing faxes.  
TX means Transmit. RX means Receive.  
ADF (Automatic Document Feeder) Refers to the number of pages that can be  
placed in the document feeder and fed one at a time automatically.  
Auto Dial List A listing of names and numbers stored in One Touch and Speed Dial  
memory, in numerical order.  
Automatic E-Mail Printing (For MFC 4600 Only) Software application that  
automatically prints incoming E-Mail messages. (Included with the optional  
Multi-Function Link Pro software.)  
automatic fax transmission Sending a fax without picking up the handset or  
pressing Hook.  
Automatic Redial A feature that enables your FAX/MFC to redial the last fax  
number if the original fax did not go through because the line was busy or there  
was no answer.  
Backup Print Sets your FAX/MFC to print a copy of faxes that are received and  
stored in memory.  
beeper The sound the keys make when they are pressed, an error occurs, or a  
document has been received or transmitted.  
beeper volume Volume setting for the beep when you press a key or make an error.  
Broadcasting The ability to send the same fax message to more than one location.  
Call Back Message Allows you to send a fax and then leave a message for the other  
party to call you back.  
Call Reservation Allows you to send a fax and then at the end of transmission, you  
can talk with the other party.  
Caller ID A service purchased from the Telephone Company that lets you see the  
number (or name) of the party calling you.  
Call Waiting Caller ID If you subscribe to this service from the Telephone  
Company, your fax machine will show the Caller ID of a second call while you are  
on the telephone. You can switch back and forth between two calls.  
Cancel Job Cancels a programmed job, like Delayed Fax or Polling.  
CNG tones The special tones (beeps) sent by fax machines during automatic  
transmission to tell the receiving machine that they are a from fax machine.  
communication error (or Comm. Error) An error during fax sending or receiving,  
usually caused by line noise or static.  
G L O S S A R Y  
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G - 1  
 
Coding Method Method of coding the information contained in a document. All fax  
machines must use a minimum standard of Modified Huffman (MH). Your fax  
machine is capable of greater compression methods, Modified Read (MR) and  
Modified Modified Read (MMR), if the receiving machine has the same  
capability.  
Compatibility Group The ability of one fax unit to communicate with another.  
Compatibility is assured between ITU-T Groups.  
Contrast Setting to compensate for dark or light documents, by lightening dark  
documents or darkening light documents.  
Cover Page Prints a page at the other party’s machine that contains the sender and  
recipient’s name and fax number, number of pages and comment. You can  
generate an electronic cover page at the other end with pre-programmed  
information from memory or you can print a sample cover page to fax with your  
document.  
Cover Page Message The comment that is on the Cover Page. This is a  
programmable feature.  
Delayed Fax Sends your fax at a later time that day.  
Delayed Timer You can program a certain time each day that all delayed faxes will  
be sent on a first come first served basis.  
Distinctive Ring A service purchased from the Telephone Company that provides  
another phone number on an existing phone line. The Brother fax machine uses  
the new number to simulate a dedicated fax line.  
drum unit A printing device for your fax machine .  
Dual Access Your FAX/MFC can scan outgoing faxes or scheduled jobs into  
memory at the same time it is sending a fax or receiving or printing an incoming  
fax.  
Easy Receive Enables your FAX/MFC to respond to CNG tones if you interrupt a fax  
call by answering.  
ECM (Error Correction Mode) Detects errors during fax transmission and resends  
the page(s) of the document that had an error.  
Electronic Cover Page A preprogrammed cover page that is transmitted from the  
fax machine’s memory, eliminating the need for making up cover pages manually.  
Extension Phone A telephone on the fax number that is plugged into a separate wall  
jack.  
External Phone A TAD (telephone answering device) or telephone that is plugged  
into the EXT jack of your fax machine.  
F/T Ring Time The length of time the fax machine rings (when the answer mode  
setting is FAX/TEL) to notify you to pick up a voice call that it answered.  
G - 2  
G L O S S A R Y  
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Fax Forwarding Sends a fax received into memory to another preprogrammed fax  
number.  
Fax Storage Your FAX/MFC can store faxes in memory for remote retrieval.  
FAX/TEL You can receive faxes and telephone calls. Do not use this mode if you  
are using a telephone answering device (TAD).  
fax tones The signals sent by sending and receiving fax machines while  
communicating information.  
Fine Mode Resolution is 196 x 203 dpi. It is used for small print and graphs.  
Function Mode The programming mode for changing the settings of your FAX/  
MFC.  
gray scale The shades of gray available for copying and faxing photographs.  
group number A combination of One Touch and/or Speed Dial numbers that are  
stored on a One Touch key for Broadcasting.  
Interrupt Temporarily puts a waiting job on hold while you perform another  
operation.  
interval The preprogrammed time period between automatically printed Activity  
Reports. You can print Activity Reports on demand without interrupting this  
cycle.  
LCD (liquid crystal display) The display screen on the fax machine that shows  
interactive messages during On-Screen Programming and defaults to the date and  
time when the machine is idle.  
manual fax When you press HookOR—lift the handset so you can hear the  
receiving fax machine answer before you press Start to begin transmission.  
Memory Status Report Shows how much memory is being used, how much is left,  
and the type of messages in memory.  
memory usage Instructs the FAX/MFC how to allocate the memory.  
Multi-Function Link Pro (For MFC 4600 Only) Turns your MFC into a printer  
and scanner and enables PC faxing using the MFC.  
One Touch Keys on the FAX/MFC control panel where you can store numbers for  
easy dialing. You must use a separate key for each number.  
Out of Paper Reception Receives faxes into the FAX/MFC’s memory when the  
machine is out of paper.  
Overseas Mode Makes temporary changes to the fax tones to accommodate noise  
and static on overseas phone lines.  
Paging This feature enables your fax unit to call your pager when a fax message is  
received into its memory.  
Pause Allows you to place a 3.5 second delay in the dialing sequence stored on One  
Touch and Speed Dial numbers.  
G L O S S A R Y  
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G - 3  
Photo mode A resolution setting that uses varying shades of gray for the best  
representation of photographs.  
polling The process of a fax machine calling another fax machine to retrieve waiting  
fax messages.  
printer alarm Audible alarm when the printer is not able to print.  
print reduction Reduces the size of incoming faxes.  
Pulse A form of dialing on a telephone line.  
Remaining Jobs You can check which jobs are waiting in memory and cancel jobs  
individually.  
remote access The ability to access your FAX/MFC remotely from a touch tone  
phone.  
remote activation allows you to transfer a fax call, answered at an extension phone,  
to the FAX/MFC.  
remote access code The four-digit code that allows you to call and access your FAX/  
MFC from a remote location.  
resolution The number of vertical and horizontal lines per inch. See: Standard, Super  
Fine, Fine and Photo.  
Ring Delay The number of rings before your FAX/MFC answers an incoming call.  
Ring Volume Volume setting for the FAX/MFC’s ring.  
Rotary A form of dialing on a telephone line.  
scanning (For MFC 4600 Only) The process of sending an electronic image of an  
original paper document into your computer. (Available with software option)  
Search An electronic, alphabetical listing of stored One Touch, Speed Dial and  
Group numbers.  
Speaker Volume You can set the volume when your FAX/MFC is on Hook.  
Speed Dial A preprogrammed number for easy dialing. You must press the Speed  
dial button and then two digit code to start the dialing process.  
Standard resolution 98 x 203 dpi. It is used for regular size text and quickest  
transmission.  
Station ID The stored information that appears on the top of faxed pages. It includes  
the sender’s name and fax number.  
Super fine resolution 392 x 203 dpi. Best for very small print and line art.  
Temporary Setting You can select certain options for each fax transmission without  
changing the default settings.  
Tone A form of dialing on the telephone line used for Touch Tone telephones.  
toner cartridge An accessory that holds toner for the drum unit on Brother laser  
models.  
G - 4  
G L O S S A R Y  
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Toner Save A process that causes less toner to be affixed to the page to extend the  
life of the toner cartridge. This will make the print on received documents  
significantly lighter.  
transmission The process of sending documents over the phone lines from your  
FAX/MFC to the receiving fax machine.  
User Option List A printed report that shows the current settings of your FAX/MFC.  
ScanSoft™ PaperPort® for Brother (For MFC 4600 Only) A document  
management application that enables you to view incoming faxes and scanned  
documents. (Included with the optional Multi-Function Link Pro software.)  
Xmit Report (Transmission Report) A listing of each transmission, showing caller  
ID, date, time, and number of pages.  
G L O S S A R Y  
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G - 5  
Index  
enlarging 10-3  
A
B
D
C
I - 1  
I N D E X  
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E
F
Fax (es), stand-alone  
sending  
G
H
Handset  
I
I N D E X  
I - 2  
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sizes  
J
jack(s)  
L
M
MF Link mode, turning on 5-8  
R
O
P
I - 3  
I N D E X  
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S
U
V
voice calls  
T
W
TAD (telephone answering device),  
Warranties  
Canada  
external  
external  
I N D E X  
I - 4  
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I - 5  
I N D E X  
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Remote Retrieval Access Card  
If you plan to receive fax messages while away from your machine, carrying the  
Remote Retrieval Access Card printed below will serve as a convenient  
reminder of the retrieval procedures. Simply cut out the card and fold it to fit  
your wallet or organizer. Keeping it handy will help you derive the full benefit  
of your machine’s forwarding, paging and remote retrieval features.  
ADR  
C
CSE  
A
TIREVAL  
R
MTOE  
R
Fold  
Fold  
R - 1  
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Fold  
Fold  
R - 2  
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EQUIPMENT ATTACHMENT LIMITATIONS  
(For Canada Only)  
"NOTICE : The Industry Canada label identifies certified equipment. This  
certification means that the equipment meets telecommunications network  
protective, operational and safety requirements as prescribed in the  
appropriate Terminal Equipment Technical Requirements document(s). The  
Department does not guarantee the equipment will operate to the user’s  
satisfaction.  
Before installing this equipment, users should ensure that it is permissible to  
be connected to the facilities of the local telecommunications company.  
The equipment must also be installed using an acceptable method of  
connection. The customer should be aware that compliance with the above  
conditions may not prevent degradation of service in some situation.  
Repairs to certified equipment should be coordinated by a representative  
designated by the supplier. Any repairs or alterations made by the user to  
this equipment, or equipment malfunctions, may give the telecommunications  
company cause to request the user to disconnect the equipment.  
Users should ensure for their own protection that the electrical ground  
connections of the power utility, telephone lines and internal metallic water  
pipe system, if present, are connected together.  
This precaution may be particularly important in rural areas.  
Caution : Users should not attempt to make such connections themselves,  
but should contact the appropriate electric inspection authority, or electrician,  
as appropriate."  
"NOTICE : The Ringer Equivalence Number (REN) assigned to each terminal  
device provides an indication of the maximum number of terminals allowed  
to be connected to a telephone interface. The termination on an interface  
may consist of any combination of devices subject only to the requirement  
that the sum of the Ringer Equivalence Number of all the devices does not  
exceed 5" REN=0.2  
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Brother International Corporation  
100 Somerset Corporate Boulevard  
P.O. Box 6911  
Bridgewater, NJ 08807-0911 USA  
Brother International Corporation (Canada) Ltd.  
1 rue Hôtel de Ville,  
Dollard-des-Ormeaux, QC, CANADA H9B 3H6  
Visit us on the World Wide Web  
These machines are made for use in the USA or CANADA only. We can not  
recommend using them overseas because it may violate the  
Telecommunications Regulations of that country and the power requirements  
of your machine may not be compatible with the power available in foreign  
countries. Using USA or CANADA models overseas is at your own risk  
and will void your warranty.  
LH0409001  
Printed in China  
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