Xerox Workcentre M940 User Manual

Getting Started  
701P33236  
W o r k C e n t r e M 9 4 0  
W o r k C e n t r e M 9 5 0  
COLOR INKJET PRINTER•COPIER•SCANNER•PC FAX  
T a b l e o f C o n t e n t s  
GETTING STARTED  
Welcome To Your WorkCentre  
Unpacking  
1
2
Setting Up Your Machine  
Installing Print Heads  
Loading Ink Cartridges  
Installing Your Control Panel  
Control Panel Functions  
Installing Your Paper Tray  
Loading Paper  
3
4
5-6  
7
8
9
10  
11  
12  
13  
14  
15  
16-17  
18  
Making Connections  
Selecting Your Language  
Aligning Your Print Heads  
Making Copies  
WorkCentre M950  
Installing Software  
Getting More Information  
i
G e t t i n g S t a r t e d  
G e t t i n g S t a r t e d  
G e t t i n g S t a r t e d  
WELCOME TO  
YOUR WORKCENTRE  
Thank you for purchasing the Xerox  
WorkCentre M940/M950 Color Inkjet  
Printer•Copier•Scanner•PC Fax.  
This Getting Started guide combines  
easy step-by-step instructions with  
helpful notes and tips. Follow these  
steps for a successful installation.  
information on ordering supplies,  
troubleshooting, and more.  
G e t t i n g S t a r t e d  
1
U N P A C K I N G  
Y104  
Cyan  
Black Magenta Yellow  
CD  
Y104  
Ink  
Cartridges  
Catouche  
d’Encre  
Ink Cartridges (4)  
DOCUPRINT  
WORKCENTRE  
M
Series  
M
Series  
Tintenpatrone  
Cartuccia  
inhiostro  
Warranty Card  
Getting Started  
User Guide  
Inkt Cartridge  
Cartucho  
de tinta  
Russian ink  
Cartridge  
Chinese ink  
Cartridge  
Print Heads (2)  
AC Power Cord  
USB Cable  
Tip: You should retain this guide in case you  
have to reinstall your WorkCentre at some  
time in the future.  
call 1-800-TEAM-XRX. Outside the US and Canada, call  
your local Xerox Helpline.  
Output Tray  
WorkCentre M950  
Paper Tray  
+
-
Control Panel  
Note: The Control Panel(s) that are supplied  
with your WorkCentre are language sensitive.  
If a Control Panel is not already installed on  
your WorkCentre you should refer to page 7  
of this guide.  
WorkCentre M940  
2
G e t t i n g S t a r t e d  
S E T T I N G U P Y O U R M A C H I N E  
Setting Up Your Machine  
Document Cover  
Remove the shipping tape from the  
front, back, and sides of the  
WorkCentre. Also, remove the  
protective foam from under the  
Document Cover.  
1
2
3
Remove all  
shipping tape  
Pull the two release buttons toward  
you and lift the Access Cover.  
Access  
Cover  
To prevent damage the WorkCentre  
scanner chassis is shipped in the locked  
position. Pull the lock towards you to  
unlock the chassis.  
Unlock  
Indicator  
Tab  
Remove the Unlock Indicator Tab  
taped to the chassis lock.  
Print  
Carriage  
You should lock the scanner chassis  
anytime you need to ship your  
WorkCentre.  
Unlock  
Remove the Shipping Tape that is  
securing the Print Carriage.  
Shipping  
Tape  
G e t t i n g S t a r t e d  
3
I N S T A L L I N G P R I N T H E A D S  
Installing Print Heads  
Ensure that the access cover is open.  
(Refer to page 3 to see how to open  
the cover.)  
Print  
1
2
Carriage  
Lift the Print Head Latch up to unlock  
the print carriage.  
Print Head  
Latch  
Lift up  
Remove the black print head labeled  
P100 from the plastic case.  
1
Caution: Placing the print head on a hard  
surface may cause damage to the inkjets.  
Inkjets  
Avoid contact  
1
Insert the Black Print Head into the left  
side of the print carriage.  
Black  
Print Head  
2
3
4
3
4
Color  
Print Head  
Remove the Color Print Head labeled  
P105 from the plastic case and insert it  
into the right side of the print carriage.  
Lower the print head latch until it  
clicks, to lock print heads into place.  
2
3
4
4
G e t t i n g S t a r t e d  
L O A D I N G I N K C A R T R I D G E S  
Loading the Black Cartridge  
Open the ink cartridge box. Unpack the  
black ink cartridge and peel off the  
foil seal.  
1
2
Caution: Handle ink cartridges carefully to  
prevent contact with ink.  
Insert the green base of the ink  
cartridge, heel first, into the black print  
head numbered 1.  
1
2
3
4
Push the ink cartridge down until it  
clicks into place.  
3
1
2
3
4
G e t t i n g S t a r t e d  
5
L O A D I N G I N K C A R T R I D G E S  
Loading the Color Cartridges  
Unpack the magenta ink cartridge and  
peel off the foil seal.  
1
2
Insert the green base of the magenta ink  
cartridge, heel first, into the color print  
head numbered 2.  
2
3
4
Tip: The number on the print head  
corresponds to the ink cartridge number.  
Push the ink cartridge down until it  
clicks into place. Repeat this process for  
the remaining yellow and cyan  
ink cartridges.  
3
2
3
4
3
4
Magenta  
Yellow  
Cyan  
6
G e t t i n g S t a r t e d  
I N S T A L L I N G Y O U R C O N T R O L P A N E L  
Installing Your Control Panel  
Push the access cover down until  
completely closed.  
1
1
2
3
1
4
3
4
Control Panel  
Align the Control Panel within the  
provided recess and panel buttons. Push  
straight down firmly on both ends and  
the middle to snap the panel into place.  
2
G e t t i n g S t a r t e d  
7
C O N T R O L P A N E L F U N C T I O N S  
3
1
4
5
2
+
-
12  
11  
9
7
15  
14  
13  
8
10  
6
1. Paper Setup  
9. Scan Mode  
10. Navigator  
11. Error Light  
12. Select  
2. Lighten/Darken  
3. Display  
4. Menu/Exit  
5. Clear/ Stop  
6. Color  
13. Copy Quantity  
14. Start  
7. Quality  
15. Power/Sleep  
8. Reduce/Enlarge  
Tip: Refer to this page as you go through the rest of this Getting Started guide.  
It is an excellent reference for the control panel and its various functions  
8
G e t t i n g S t a r t e d  
I N S T A L L I N G Y O U R P A P E R T R A Y  
Installing Your Paper Tray  
Holding the Paper Tray above the  
surface, insert it into the WorkCentre  
until it stops. Lower the tray straight  
down onto the Back Tabs. Press the  
back corners down until the tray is  
in place.  
1
2
3
Back Tabs  
The bottom of the paper tray will not  
be flush with the desktop.  
Paper Tray  
Place the Output Tray directly on top  
of the paper tray.  
Output Tray  
Extend the output tray extension and  
flip up the Paper Stop.  
Paper Stop  
Flip up  
G e t t i n g S t a r t e d  
9
L O A D I N G P A P E R  
Loading Paper  
Remove the output tray to access the  
paper loading area.  
1
2
Open the front Paper Tray Door.  
Paper Tray Door  
Insert paper into the paper tray and  
adjust both guides.  
3
Close the front paper tray door.  
Replace the output tray.  
Tip: Use the max fill icon on the paper tray to  
ensure proper paper level.  
10  
G e t t i n g S t a r t e d  
M A K I N G C O N N E C T I O N S  
Connections  
USB cable (shown)  
Connect cable.  
2
Note: Make sure that all shipping tape is removed  
before connecting the cables.  
AC power cord  
Connect to the  
WorkCentre and a  
power outlet.  
1
Note: Your WorkCentre can be used as a stand alone  
machine for copying. It is not necessary to connect  
your PC when using your WorkCentre as a stand  
alone machine.  
Note: When power is connected, the  
WorkCentre will automatically go  
through an audible priming cycle  
which lasts for approximately 2  
minutes. For optimum performance  
do NOT unplug the copier.  
Note: Use only a USB cable or a parallel cable when  
connecting the WorkCentre and your PC. You must be  
running Windows 98 or Windows 2000 to use a USB  
cable. Otherwise use a parallel cable that is IEEE  
1284-1994 compliant (Sold Separately).  
G e t t i n g S t a r t e d  
11  
S E L E C T I N G Y O U R L A N G U A G E  
Selecting Your Language  
To change the language that is displayed  
on your WorkCentre LCD display follow  
the following steps.  
Press the Menu button  
.
1
2
Press the up  
and down  
navigation buttons until option “9  
Language” displays.  
Press the left  
navigation buttons until you reach your  
desired language.  
and right  
3
4
Once you have found your desired  
language, press the select button  
.
The LCD display should read  
“Updating display language”.  
Your WorkCentre LCD display should  
now be set to your desired language.  
12  
G e t t i n g S t a r t e d  
A L I G N I N G Y O U R P R I N T H E A D S  
Aligning Your Print Heads  
For optimum print quality, your print  
heads should be aligned. To align your  
print heads follow these instructions.  
On your control panel press the menu  
1
button  
. Press the down  
navigation button until option  
“3. Maintenance” displays. Press the  
navigation button until  
right  
“1. Clean Print Head1” displays.  
Press the select button  
. The print  
heads will complete a priming cycle  
which lasts approximately 2 minutes.  
On your control panel, press the menu  
2
3
button  
button until “3. Maintenance” displays.  
Press the right navigation button  
. Press the down  
navigation  
until option “6. Align Print Head”  
displays. Press the select button  
.
An alignment page will print out.  
A
B
Find the patterns that are best aligned in  
line A. Then select the corresponding  
pattern numbers on your control panel  
by using the left  
and right  
navigation buttons. Press the select  
button  
to store your choice for  
pattern A.  
C
D
Go through the same procedure for  
patterns B, C, and D until the display  
reads “Ready to Copy”. The alignment  
is now complete.  
G e t t i n g S t a r t e d  
13  
M A K I N G C O P I E S  
Making Copies  
Lift the document cover and place the  
original face down on the document  
glass. Close the cover.  
1
Select the number of copies desired  
using the copy quantity buttons on the  
main control panel.  
2
+
-
Press start  
The copies will exit to the paper  
output tray.  
14  
G e t t i n g S t a r t e d  
W O R K C E N T R E M 9 5 0  
WorkCentre M950  
If you have purchased an M950, your  
WorkCentre will come equipped with a  
Set Document Feeder.  
Set Document Feeder (SDF)  
The Set Document Feeder (SDF) allows  
you to quickly feed pages into the  
WorkCentre to copy, scan, or fax. You  
can feed up to 20 sheets at a time using  
the SDF.  
To use the SDF, insert your original(s)  
face down into the feeder.  
Refer to your User Guide for more  
detailed information on how to copy,  
scan, and fax.  
G e t t i n g S t a r t e d  
15  
I N S T A L L I N G S O F T W A R E  
USB Connection for Windows 98  
and 2000  
(For parallel connection go to the next  
page.)  
Due to the robust and powerful  
software, the installation may take 20-30  
minutes.  
1
2
Note: If you have a USB connection  
complete this page of instructions.  
Turn on your PC and start Windows.  
If the PC requests driver software,  
Select: Yes  
(Wording may be different depending on  
your PC’s operating system.)  
Insert the WorkCentre CD into the  
CD-ROM drive of your PC. Software  
installation begins automatically. Follow  
the on-screen instructions to install the  
print drivers and included software.  
Your system is now completely ready for  
operation. Please refer to the User Guide  
or the online help for additional  
information.  
CD Contents  
• Control Centre 2.0  
- Pagis Pro 3.0  
- QuickLink III PC Fax  
- TextBridge Pro  
• MGI PhotoSuite  
• Print and Twain Drivers  
• Acrobat Reader  
16  
G e t t i n g S t a r t e d  
I N S T A L L I N G S O F T W A R E  
Parallel Connection  
Due to the robust and powerful  
software, the installation may take 20-30  
minutes.  
Turn on your PC and start Windows.  
If the PC requests driver software,  
Select: No  
(Wording may be different depending on  
your PC’s operating system.)  
Note: If you have a parallel connection  
complete this page of instructions.  
1
2
Insert the WorkCentre CD into the  
CD-ROM drive of your PC. Software  
installation begins automatically.  
If installation does not begin, open the  
file Setup.exe on your CD-ROM drive.  
CD Contents  
• Control Centre 2.0  
- Pagis Pro 3.0  
- QuickLink III PC Fax  
- TextBridge Pro  
• MGI PhotoSuite  
• Print and Twain Drivers  
• Acrobat Reader  
Follow the on-screen instructions to  
install the print drivers and included  
software.  
Your system is now completely ready for  
operation. Please refer to the User Guide  
or the online help for additional  
information.  
G e t t i n g S t a r t e d  
17  
G E T T I N G M O R E I N F O R M A T I O N  
Additional Information  
You should refer to your WorkCenter  
User Guide for the following information.  
Chapter 2 - Copying  
Chapter 3 - Printing  
Chapter 4 - Customizing your  
WorkCentre  
Chapter 5 - Scanning  
Chapter 6 - Faxing  
Chapter 7 - Maintenance  
Chapter 8 - Troubleshooting  
For anwers to questions you might have  
regarding your machine:  
Visit the Xerox Web site at  
Mail (US residents only):  
Xerox Corporation  
Attn.: Xerox Channels Group  
PO Box 9604-7994  
Webster, NY 14580-7994  
Fax: 1-800-594-5023  
Call our experts* at:  
1-800-TEAM-XRX (1-800-832-6979)  
*For support and service outside the  
United States and Canada, refer to your  
warrenty pack for local contacts.  
18  
G e t t i n g S t a r t e d  

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