MODEL
FO-4470
FACSIMILE
OPERATION MANUAL
Introduction
Welcome, and thank you for choosing a Sharp facsimile machine. The features
and specifications of your new Sharp fax machine are shown below.
Automatic dialing
Conventional Auto Dialing:
Rapid Key Dialing: 59 numbers
Speed Dialing: 75 numbers
Personal Auto Dial Books: 10 books
(59 Rapid Keys, 16 Speed Dial numbers
per book)
Memory size*
8 MB (approx. 500 pages )
Optional memory: FO-8MK (8 MB; approx. 500
pages)
Modem speed
33,600 bps (max.) with automatic fallback to lower
speeds.
Transmission time*
Approx. 2 seconds
Toner cartridge yield**
(continuous printing,
4% page coverage,
letter paper)
Initial starter cartridge (included with fax machine):
Approx. 3000 pages
Replacement cartridge FO-44ND/FO-50ND:
Approx. 6000 pages
Drum cartridge yield**
(continuous printing,
4% page coverage,
letter paper)
Initial starter cartridge (included with fax machine):
20,000 pages (ave.)
Replacement cartridge (FO-47DR): 20,000 pages
(ave.)
Resolution
Horizontal: 203 pels/inch (8 pels/mm)
Vertical:
Standard: 98 lines/inch (3.85 lines/mm)
Fine /Halftone:
196 lines/inch (7.7 lines/mm)
Super fine: 391 lines/inch (15.4 lines/mm)
Automatic document feeder Letter paper (20 lb): Max. 50 pages
Legal paper: Max. 20 pages
(Note: 11” x 17” paper must be loaded one page at a
time.)
*Based on Sharp Standard Chart at standard resolution, excluding time
for protocol signals (i.e., ITU-T phase C time only).
**The yields may vary depending on coverage and operating conditions.
1
Paper capacity
250 sheets (20 lb)
(500-sheet cassette available as option)
Compression scheme
Halftone (grayscale)
Applicable telephone line
Compatibility
MMR, MR, MH, Sharp (H2), JBIG
64 levels
Public switched telephone network
ITU-T (CCITT) G3 mode, Super G3 mode
Printing resolution
Horizontal: 406 lines/inch (16 lines/mm)
Vertical: 391 lines/inch (15.4 lines/mm)
Input document size
Automatic feeding:
Width: 5.8 to 10.1" (148 to 257 mm)
Length: 5.0 to 14.3" (128 to 364 mm)
Manual feeding:
Width: 5.8 to 11.0" (148 to 279 mm)
Length: 5.0 to 38.0" (128 to 966 mm)
Effective Scanning width
Effective Printing width
Reception modes
8.2" (208 mm) max.
8.0" (203 mm) max.
Auto/Manual
Instascan speed
1.3 sec/page (letter paper; scan time only,
excludes document feeding time)
Full Dual Access
Copy function
Yes
Single/Multi/Sort (99 copies/page)
120 V AC, 60 Hz
50 - 86°F (10 - 30°C)
20 to 85% RH
Power requirements
Operating temperature
Humidity
Power consumption
Standby: 9 W
Maximum: 760 W
Dimensions
Width: 21.5" (546 mm)
Depth: 16.2" (412 mm)
Height: 13.6" (346 mm)
(Not including paper tray or attachments)
2
Weight
Approx. 31.3 lbs. (14.2 kg)
(Not including supplies, paper tray or attachments)
As a part of our policy of continuous improvement, SHARP reserves the right to make
design and specification changes for product improvement without prior notice. The
performance specification figures indicated are nominal values of production units.
There may be some deviations from these values in individual units.
Important safety information
Be sure to save these instructions!
When using your facsimile equipment, basic safety precautions should always be
followed to reduce the risk of fire, electric shock and injury to persons, including
the following:
• CAUTION: To reduce the risk of fire, use only No. 26 AWG or larger
telecommunication line cord.
• Do not disassemble this machine or attempt any procedures not described in
this manual. Refer all servicing to qualified service personnel.
• This machine must only be connected to a 120 V, 60 Hz, grounded (3-prong)
outlet. Connecting it to any other kind of outlet will damage the machine and
invalidate the warranty.
• Do not install or use the machine near water, or when you are wet. For example,
do not use the machine near a bath tub, wash bowl, kitchen sink or laundry tub,
in a wet basement, or near a swimming pool. Take care not to spill any liquids
on the machine.
• Use only the power cord provided with the facsimile machine. Do not use an AC
extension cord.
• Unplug the machine from the telephone jack and then the power outlet and
consult a qualified service representative if any of the following situations occur:
- Liquid has been spilled into the machine or the machine has been
exposed to rain or water.
- The machine produces odors, smoke, or unusual noises.
- The power cord is frayed or damaged.
- The machine has been dropped or the housing damaged.
• Do not allow anything to rest on the power cord, and do not install the machine
where people may walk on the power cord.
3
• Never insert objects of any kind into slots or openings on the machine. This
could create a risk of fire or electric shock. If an object falls into the machine that
you cannot safely remove, unplug the machine and consult a qualified service
representative.
• Do not place this machine on an unstable cart, stand or table. The machine
could be seriously damaged if it falls.
• Avoid using a telephone (other than a cordless type) during an electrical storm.
There may be a remote risk of electric shock from lightning.
• Do not use a telephone to report a gas leak in the vicinity of the leak.
• The power outlet must be installed near the equipment and must be easily
accessible.
Important:
• This facsimile machine is not designed for use on a line which has call waiting,
call forwarding, or certain other special services offered by your telephone
company. If you attempt to use the fax machine in conjunction with any of these
services, you may experience errors during transmission and reception of
facsimile messages.
• This machine is not compatible with digital telephone systems.
4
Table of Contents
Broadcasting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Print Hold . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96
Distinctive Ring . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105
6
A Look at the Operation Panel
Upper panel
1
2
3
4
PLAIN PAPER LASER FACSIMILE
HALF TONE
ALARM
STANDARD
FINE
TONER
LINE IN USE
Toner Cartridge
Drum Cartridge
Paper Supply
ALARM Guide
SUPER FINE
Paper Jam
Paper Size Error
Printer Cover Open
Out Put Tray Error
CONTRAST
RESOLUTION
5
6
Display
1
2
This displays messages and prompts to help you operate the machine.
ALARM indicator
This blinks when one of the paper sources is empty, or the drum cartridge is
near or at the end of its life. This lights steadily when all paper sources are
empty, the print compartment cover is open, or a paper jam has occurred. A
message will appear in the display to indicate the problem.
TONER indicator
3
This blinks when the toner cartridge nears empty, and lights steadily when the
toner cartridge needs replacement.
LINE IN USE light
This lights when the fax machine is using the telephone line.
4
5
6
CONTRAST key
Press this key to adjust the contrast before sending or copying a document.
RESOLUTION key
Press this key to adjust the resolution before sending or copying a document.
An indicator will light next to the selected setting (HALFTONE, STANDARD,
FINE or SUPER FINE).
7
Middle panel (Rapid Key pad)
7
01
Q / !
02
03
04
05
06
07
U / '
17
H / }
27
N / *
36
08
I / (
18
J / [
09
O / )
19
K / ]
10
P / =
20
L / +
30
.com
39
DEL
W / " E / #
R / $ T / % Y / &
14
11
12
A /
22
Z / <
32
13
15
25
16
G / {
26
|
SYMBOL
S
D
C
F
V
21
23
24
34
28
29
Caps Lock
31
X / >
33
/ /
B
M / ?
37
@
35
38
Space
SHIFT
/ ^
\
; / :
_
-
. / ,
7
8
9
10
11
12
13
14
15
16 17
40
41
W / " E / #
51 52
A /
42
43
44
45
46
U / '
56
47
57
48
49
P / =
59
L / +
Q / !
50
R / $ T / % Y / &
53 54 55
G / {
I / (
O / )
58
|
SYMBOL
S
D
F
H / }
J / [
K / ]
PAGE COUNTER CONFIDENTIAL
TIMER
COVER SHEET
LIFE
MEM.STATUS
REPORT
DOCUMENT
PRINT HOLD
Caps Lock
Z / <
X / >
C
V
B
N / *
M / ?
@
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DEL
Space
SHIFT
/ ^
/ /
\
; / :
_
-
. / ,
Rapid Dial Keys
7
8
Press one of these keys to dial a fax number automatically. (Note that you
must attach the Rapid Key labels.) When navigating through the display
menu, a Rapid Key can also be pressed in place of the numeric keys to enter
a two-digit number (for example, you can press Rapid Key 01 to enter the
number “01”).
SYMBOL key
When entering a name, press this key to enter the symbol on a letter key (the
character to the right of the slash). Press the key again to turn off symbol
entry mode.
PAGE COUNTER key
9
Press this key to include a slash and the total number of pages after each
page number on the pages of a transmitted document.
CONFIDENTIAL key
Press this key to send or print out a confidential document.
10
8
TIMER key
11
Press this key to set up an operation to be performed automatically at a later
time.
COVER SHEET key
Press this key to include a cover sheet when sending a fax.
12
13
LIFE key
1
Press this key, followed by
the fax machine.
, to check the total number of pages printed by
MEM. STATUS key
Press this key to check the status of fax transmission jobs, copy jobs, and fax
receptions. This key can also be used to cancel a job.
14
15
REPORT key
Press this key before sending a fax to have a transaction report printed out
after the transmission is finished.
DOCUMENT key
16
17
Press this key to transmit a document directly from the feeder without reading
it into memory.
PRINT HOLD key
This key is used to set up and use the Print Hold function, which holds
received faxes in memory instead of printing them as they are received. To
print the faxes, the programmed Print Hold code must be entered.
9
Lower panel
18
19
20
21 22 23 24
25
26
MENU
JOB STATUS DUPLEX SCAN
PRIORITY
BROADCAST
COPY/HELP
PERSONAL
BOOK
ABC
JKL
TUV
DEF
UP
1
4
7
2
5
8
0
3
6
9
GHI
MNO
WXYZ
SPEED DIAL
START/
ENTER
Z
A
PQRS
REDIAL
STOP
OPER
SPEAKER
DOWN
27
28 29 30
31
32
JOB STATUS key
18
Two types of information appear in the display: prompts related to operations
you are performing, and information about how the fax machine is using the
telephone line (transmitting, receiving, etc.). Press this key to change
between the two types of information.
DUPLEX SCAN key
Press this key to transmit or copy a two-sided document.
19
20
PRIORITY key
Press this key when you need to transmit a document ahead of other
documents waiting in memory for transmission.
BROADCAST key
Press this key to send a fax to a group of receiving fax machines.
21
10
PERSONAL BOOK
Press this key to use or store an auto-dial number in a personal book. If the
book has a passcode, enter the passcode; otherwise, select the book with
22
START/
or
and press
ENTER
.
SPEED DIAL key
Press this key to dial a Speed Dial number.
23
24
25
MENU key
Press this key to select special functions and settings.
UP and DOWN arrow keys
Volume setting: Press these keys to change the speaker volume when the
SPEAKER key has been pressed, or the ringer volume at any other time.
COPY/HELP key
26
When a document is in the feeder, press this key to make a copy of a
document. At any other time, press this key to print out the Help List, a quick
reference guide to the operation of your fax machine.
Dial keypad (numeric keys)
Use these keys to dial and program fax numbers.
27
28
29
REDIAL key
Press this key to automatically redial the last number dialed.
SPEAKER key
Press this key when transmitting a document by Normal Dialing to listen to the
line and verify the response of the receiving fax machine.
START/ENTER key
30
31
Press this key to begin fax transmission when using Speed Dialing, Direct
Keypad Dialing, or Normal Dialing. This key is also used to select settings and
complete entries when storing names and numbers.
Left and right arrow keys
Auto-dial numbers: Press these keys to search for an auto-dial number
when sending a fax.
MENU key settings: Press these keys after pressing the MENU key to scroll
through the MENU key settings.
STOP key
32
Press this key to cancel an operation before it is completed.
11
1. Installation
Unpacking Checklist
Before setting up, make sure you have all of the following items. If any are
missing, contact your dealer.
Power cord
Telephone
line cord
ADF exit tray
Toner
cartridge
Drum
cartridge
National
character
labels for
French
Operation
manual
Paper size
labels
Rapid Key
labels
Received
document tray
Points to keep in mind when setting up
Do not place the
machine near
heaters or air
conditioners.
Do not place the
machine in direct
sunlight.
Keep dust away from
the machine.
Keep the area
around the
machine clear.
About condensation
If the machine is moved from a cold to a warm place, it is possible that
condensation may form on the scanning glass, preventing proper scanning of
documents for transmission. To remove the condensation, turn on the power
and wait approximately two hours before using the machine.
12
Connections
Connections
Connecting the power cord
Connect the female end of the power cord to the fax machine as shown. Insert
the male end into a 120 V, 60 Hz, grounded (3-prong) AC outlet.
Important!
The fax machine requires its own dedicated power outlet. The power outlet
must not be shared with any other devices. In particular, do not use an
extension cord to connect multiple devices to the outlet.
2
1
Press the power
switch to turn on
the power.
Note: If your area experiences a high incidence of lightning or power surges, we
recommend that you install surge protectors for the power and telephone lines.
Surge protectors can be purchased at most telephone specialty stores.
13
Connections
Connecting the telephone line cord
Insert one end of the line cord into the jack on the back of the machine
marked TEL. LINE. Insert the other end into a standard (RJ11C) single-line
wall telephone jack.
Note: The fax machine is set for touch-tone dialing. If you are on a pulse dial
(rotary) line, you must set the fax machine for pulse dialing by changing Option
Setting 22. See page 112.
Connecting a telephone (optional)
If desired, you can connect a telephone to the TEL. SET jack on the back of
the machine.
14
Connections
Attaching the ADF exit tray
Insert the protrusion on the right side of the machine into the hole in the right
side of the ADF exit tray ➊, then bend the tray slightly and insert so that the
protrusion on the left side of the machine goes into the hole on the left side of
the ADF exit tray ➋. Pull out the tray extension ➌.
1
2
3
Attaching the received document tray
Slide the received document tray into the machine as shown. When it stops,
lift the end slightly and push in so that the tray locks into place.
Important!
The received document tray must
be attached for the fax machine
to operate properly.
Attaching the national character labels
If French will be used for the display language (see LANGUAGE SELECT on
During procedures that require the entry of text, the keys below the labels can
be pressed to enter the corresponding characters.
Flip up the
Rapid Key
overlay
15
Connections
Verification Stamp option
Note: This feature is available as an option. Consult your dealer if you wish to
use this feature.
When transmitting a document, you can have the fax machine stamp each
document page as it is scanned. After scanning, you can check to see if all
documents have been stamped to verify that no double feeds occurred. (A
double feed occurs when two pages are fed through the scanner at once,
which means that one of the pages is not scanned.)
To use this function, have your dealer install the Verification Stamp option, and
16
Installing the Print Cartridges
Installing the Print Cartridges
Follow the steps below to install or replace the toner and drum cartridges.
♦ The initial starter toner cartridge included with the fax machine can print
approximately 3000 letter-size pages (4% coverage of each page;
continuous printing).
♦ The replacement toner cartridge (FO-44ND/FO-50ND) can print
approximately 6000 letter-size pages.
♦ The drum cartridge (FO-47DR) can print approximately 20,000 letter-size
pages.
1 Press the cover release to open the
print compartment cover.
• Caution!
The fusing unit inside the print
compartment becomes very hot during
operation. Be careful not to touch the
inside of the compartment.
2 If you are replacing the toner cartridge,
remove the old cartridge and dispose
of it according to local regulations.
Go directly to Step 5 if you are only
replacing the toner cartridge and not
the drum cartridge.
• If you are replacing the drum cartridge
but not the toner cartridge, remove the
toner cartridge and place it on a sheet
of paper.
To make the cartridge more
compact for disposal, press
the buttons on the ends of the
handle and fold the handle
down.
17
Installing the Print Cartridges
3 If you are replacing the drum cartridge,
remove the old cartridge and dispose
of it according to local regulations.
4 Remove the new drum cartridge from
its packaging. Insert the drum
cartridge into the print compartment.
BLUE
• Caution! Excessive exposure to light
will damage the drum cartridge. Install
the cartridge promptly after removing it
from its packaging.
GREEN
• Make sure the drum cartridge is
inserted in as far as it will go.
5 If you are installing a new toner
cartridge, remove the new toner
cartridge from its packaging. Remove
the tape from the cartridge and then
open the cartridge handle so that it
stands straight up.
6 Shake as indicated by the arrows to
distribute the toner evenly within the
cartridge.
• If the toner is still lumpy after shaking,
the gears in the cartridge may make a
noticeable sound when the print
compartment cover is closed after
installing the cartridge. This is normal
and does not indicate a problem.
18
Installing the Print Cartridges
7 Hold the toner cartridge by the handle
and insert it into the print
compartment.
• Make sure the toner cartridge clicks
into place.
BLUE
• The handle can be left standing up.
GREEN
8 Close the print compartment cover.
LIFE
V
9 Reset the drum counter by pressing
(flip up the Rapid Key
START/
3
overlay),
, and
ENTER
.
• Note: The toner counter automatically resets each time you replace the
toner cartridge. There is normally no need to reset the toner counter
manually. Should you find it necessary to manually reset the toner counter,
LIFE
V
START/
ENTER
2
press
(flip up the Rapid Key overlay),
, and
.
Note: The print compartment cover may become noticeably warm if a large
number of pages are successively printed. This is normal and does not indicate a
problem in the machine.
19
Installing the Print Cartridges
When to replace the toner cartridge
When the toner cartridge nears empty (about 100 pages can still be printed),
the toner cartridge indicator on the operation panel will blink. When the toner
cartridge is empty, the toner cartridge indicator will light steadily and
REPLACE TONER will appear in the display. Printing will no longer be
possible. Use the following replacement toner cartridge:
Sharp FO-44ND or FO-50ND toner cartridge
Hint:
When the toner cartridge nears empty, try taking it out of the machine and
shaking it. This may increase the number of pages that can be printed before
the toner runs out.
When to replace the drum cartridge
When the drum cartridge nears the end of its life, the ALARM indicator on the
operation panel will blink and DRUM LIFE REACHED will appear in the
display (this message first appears approximately 1000 pages before the
drum needs replacement). Use the following replacement drum cartridge:
Sharp FO-47DR drum cartridge
20
Loading Printing Paper
Loading Printing Paper
You can load up to 250 sheets of letter or legal paper (max. 20 lbs.) in the
paper tray.
♦ A paper cassette is available as an option. Up to 500 sheets of letter or
legal paper can be loaded in the paper cassette.To have the cassette
installed, consult your dealer.
Important: Do not use the back side of paper that has already been printed
on.
Note: If you need to add paper to the tray or cassette while paper still
remains, remove the remaining paper and combine it into a single stack with
the new paper.
Loading paper in the paper tray
1 Remove the received document tray.
Red line
2 Insert a stack of paper into the tray,
print side up.
• Important! The stack of paper must not
be higher than the red line on the paper
tray.
3 Squeeze the paper guide and move it
to match the length of the paper you
are loading.
Attach a letter or legal label
here to indicate the paper size
21
Loading Printing Paper
4 Replace the received document tray.
• The received document tray must be
attached for the fax machine to operate
properly.
Loading paper in the paper cassette (if installed)
Note: To use A4 paper in the paper cassette, you must have a service
technician adjust the cassette.
1 Grasp the hand-hold on the cassette
and pull the cassette out until it stops.
2 Push the pressure plate down until it
locks into position.
22
Loading Printing Paper
3 Squeeze the paper guide and pull up to
1
move it to the appropriate holes for the
length of the paper. Push the guide
down into the holes.
2
4 Place a stack of paper in the cassette,
print side up.
• Make sure the stack of paper is not
higher than the two tabs on the paper
guide and the two metal tabs. If it is,
remove some of the paper.
• If you find it difficult to load the paper,
remove the cassette from the machine.
(Pull the cassette out as far as it will go,
grasp the left side of the cassette with
your left hand, and then lift it up and out
with both hands.)
5 Push the cassette back into the
machine, making sure it clicks into
place.
23
Entering Your Name and Fax Number
Entering Your Name and Fax Number
Before you can begin using the fax machine, you must program your name
and fax number. Once you program this information, it will appear
automatically at the top of each fax page you send.
Important!
FCC regulations require that your name, telephone/fax number, and the date
and time appear on each fax message you send. Enter your name and fax
number here and set the date and time as explained in the following section to
have the fax machine include this information automatically at the top of your
fax messages.
Display:
MENU
3
1 Press
and
.
3:ENTRY MODE
ENTER #(01-08,
,
)
3
0
2 Press
and
.
03:OWN PASSCODE SET
ENTER FAX #
3 Enter your fax number (max. of 20 digits) by pressing the numeric keys.
• To insert a space between digits, press
.
STOP
• To clear a mistake, press
.
START/
ENTER SENDER’S NAME
4 Press
ENTER
.
24
Entering Your Name and Fax Number
5 Flip the Rapid Key overlay down (if it is up), and enter your name by
pressing the appropriate letter keys as shown below. (Max. of 24
characters.)
|
Caps Lock
S
H / }
Example: SHARP =
A /
P / =
R / $
01
02
03
04
05
06
07
08
09
10
Q
11
/
!
W
12
A
/
/
"
|
E
13
/
#
R
14
/
$
T
15
/
%
Y
16
G
/
&
{
U
17
/
'
I
18
J
/
(
O
19
/
/
)
]
P
20
L
/
/
=
+
SYMBOL
21
S
D
F
/
H
/
}
/
[
K
22
23
24
25
26
27
28
29
30
Caps Lock
31
Z
32
/
<
^
X
33
/
/
/
>
\
C
/
V
B
N
36
/
*
M
37
/
?
@
/
.com
39
DEL
34
;
35
38
.
Space
SHIFT
/
:
_
-
,
Space
• To enter a space, press
.
• To change case, press
.
Caps Lock
DEL
• To clear a mistake, press
.
• To enter a number as part of a name, press the appropriate numeric key. To
enter the symbol on a letter key (the character to the right of the slash),
SYMBOL
press
(“SYM” will appear in the display) and then the letter key
again to turn off symbol entry mode).
SYMBOL
(press
• To move the cursor, press
or
. To switch between letter insertion
and letter replacement mode when the cursor is in the middle of a
MENU
sequence of letters, press
.
START/
04: DATE &TIME SET
PRESS START KEY
6 Press
ENTER
.
STOP
7 Press
twice to return to the date and time display.
25
Setting the Date and Time
Setting the Date and Time
The date and time appear in the display, in reports, and at the top of each
page you transmit. Set the date and time by pressing the keys on the
operation panel as shown below.
Display:
MENU
3
1 Press
and
.
3:ENTRY MODE
ENTER #(01-08,
,
)
4
0
2 Press
and
.
04:DATE&TIME SET
DATE 06-08-2006
(The currently set date will appear
to the right of “DATE”)
3 Enter a two-digit number for the month (“01” for January, “02” for
February, “12” for December, etc.).
3
0
Example: March
• To correct a mistake, press
to move the cursor back to the mistake and
then enter the correct number.
4 Enter a two-digit number for the day (“01” to “31”).
5
0
Example: The 5th
5 Enter the year (four digits).
2
6
0
0
Example: 2006
6 Enter a two-digit number for the hour (“01” to “12”) and a two-digit
number for the minute (“00” to “59”).
2
5
0
Example: 9:25
9
26
Setting the Date and Time
7 Press
to select A.M. or
to select P.M.
START/
8 Press
ENTER
to start the clock.
STOP
9 Press
twice to return to the date and time display.
Daylight Saving Time
If desired, you can set the clock to move forward and backward automatically
at the beginning and end of Daylight Saving Time.
Display:
MENU
3
1 Press
and
.
3:ENTRY MODE
ENTER #(01-08,
,
)
5
0
2 Press
and
.
05:DAY LIGHT SAVING
1=YES, 2=NO
1
2
3 Press
to turn on the Daylight Saving Time function, or
twice to return to the date and time display.
to turn it
off.
STOP
4 Press
27
Administrator Password
Administrator Password
The administrator of the machine can set a password to protect the settings
MENU
that are accessed with the
key. When the password is set and
protection is enabled, the display will prompt you to enter the administrator
MENU
password each time you press
to configure a MENU setting.
Setting an administrator password
Display:
1 Press the following sequence of keys:
ADMIN PASSWORD
ENTER #(1-2,
COPY/HELP
MENU
START/
1
,
,
,
,
,
ENTER
.
,
)
• This is a hidden operation, and therefore error beeps may sound and the
display may not respond normally when you press several of the above
keys. Disregard the error beeps and display while pressing the keys.
MENU
screen will appear after you press
. Continue to press the above
keys without entering the password.
1:ADMIN PASSWORD SET
ENTER OLD PASSWORD
1
2 Press
to set the password.
3 Press the numeric keys and/or the letter keys to enter the old (currently
set) password.
• If you are setting the password for the first time, enter “Sharp” (this is the
initial factory-set password).
• Each character/digit that you enter will be displayed as “+“.
28
Administrator Password
4 When you have finished entering the
ENTER NEW PASSWORD
[
]
START/
current password, press
ENTER
.
• If you entered the wrong password, WRONG PASSWORD will appear. Re-
enter the correct password. If you enter the wrong password 3 times in a
row, you will return to the date and time display.
5 Enter the new password.
• The characters #, &, <, > cannot be used in the password.
START/
6 Press
ENTER
.
PASSWORD PROTECT
1=YES, 2=NO
1
7 Press
if you wish to enable protection (require entry of the
2
password) now. Press
if you do not wish to enable protection yet
(you can enable protection later using the procedure below).
• The machine will print out the password for your records. Take care not to
forget the password or lose the print-out. In the event that you forget the
password and have kept no record, contact your dealer.
Changing the Password Protect setting
Follow the steps below if you need to change the Password Protect setting
(enable or disable password protection).
Display:
1 Press the following sequence of keys:
ADMIN PASSWORD
ENTER #(1-2,
COPY/HELP
MENU
START/
1
,
,
,
,
,
ENTER
.
,
)
• This is a hidden operation, and therefore error beeps may sound and the
display may not respond normally when you press several of the above
keys. Disregard the error beeps and display while pressing the keys.
29
Administrator Password
• If password protection is enabled, a password entry screen will appear after
MENU
you press
. Continue to press the above keys without entering the
password.
2:PASSWORD PROTECT
2
2 Press
to select PASSWORD
to enable protection, or
1=YES, 2=NO
PROTECT.
ENTER PASSWORD
1
2
3 Press
[
]
to disable protection.
4 Press the numeric keys and/or the letter keys to enter the current
password.
START/
5 When you have finished entering the password, press
ENTER
.
When password protection is enabled
When password protection enabled, you will be prompted to enter the
MENU
password each time you press
to configure a MENU setting. Enter
START/
the password with the numeric and/or letter keys as appropriate, press
and then continue as usual.
ENTER
,
30
Volume Adjustment
Ringer
Display:
1 Press the
or
to select the
desired volume level. (Make sure
RINGER VOLUME
HIGH
SPEAKER
has not been pressed.)
• The ringer will ring once at the selected
level, and then the date and time will
reappear in the display.
RINGER VOLUME
MIDDLE
RINGER VOLUME
LOW
RINGER VOLUME
OFF OK?(PRESS START)
2 If you selected “RINGER VOLUME OFF: OK?” to turn off the ringer,
START/
press
ENTER
to confirm your selection.
32
2. Sending Documents
Transmittable Documents
Size and weight
The size and weight of documents that you can load in the document feeder
depend on whether you load one page at a time or several pages at once.
Loading one page at a time:
11"
(279 mm)
Minimum
size
5.8"
(148 mm)
Maximum
size
5.0"
(128 mm)
38"
(966 mm)
Minimum
weight
Maximum
weight
36 lbs.
(157 g/m²)
14 lbs.
(52 g/m²)
Loading multiple pages at once (letter-size: max. 50 pages, legal-size:
max. 20 pages):
10.1"
(257 mm)
Minimum
size
5.8"
(148 mm)
Maximum
size
5.0"
(128 mm)
14.3"
(364 mm)
Minimum
weight
Maximum
weight
20 lbs.
(80 g/m²)
14 lbs.
(52 g/m²)
Note: 11” x 17” paper must be loaded one page at a time.
33
Transmittable Documents
Maximum scanning area
The area of the document that the fax machine can scan is slightly smaller
than the actual document size. Any letters or graphics outside this area will
not be scanned.
Maximum scanning width:
Maximum scanning length:
8.2 inches (208 mm)
The length of the document minus 0.16
inches (4 mm) from the top and bottom of
the document.
Other restrictions
♦ The scanner cannot recognize yellow, greenish yellow, or light blue ink.
♦ Ink, glue, and correcting fluid on documents must be dry before they pass
through the document feeder.
♦ All clips, staples, and pins must be removed from documents before loading
in the feeder. If these are not removed, they may damage the machine.
♦ Documents which are patched, taped, torn, smaller than the minimum size,
carbon backed, easily smudged, or have a slick, coated surface should be
photocopied, and the copy loaded in the feeder.
34
Loading the Document
Loading the Document
Up to 50 letter-sized pages (20 legal-sized pages) can be placed in the feeder
at one time. The pages will automatically feed into the machine starting from
the bottom page.
♦ If you need to send or copy more than 50 pages, place the additional pages
gently and carefully in the feeder just before the last page is scanned. Do
not try to force them in, as this may cause double-feeding or jamming.
♦ If your document consists of several large or thick pages which must be
loaded one at a time, insert each page into the feeder as the previous page
is being scanned. Insert gently to prevent double-feeding.
♦ If there are folds on the document, smooth out the folds before loading the
document. Unsmoothed folds may prevent correct scanning.
♦ When scanning a very long document, gently hold the sides of the
document while it feeds into the scanner to prevent skewing.
1 Adjust the document guides to the
width of your document.
2 Place the document face down and
push it gently into the document
feeder. The top edge of the document
should enter the machine first.
• The feeder will draw the leading edge of
the document into the machine. SEND
READY will appear in the display.
Note: When inserting a large number
of pages in the feeder, slant the front
end of the stack so that the bottom
pages enter first.
35
Adjusting the Resolution and Contrast
3 Adjust the resolution and/or contrast settings (if desired) and then dial
the receiving machine as explained in the following sections.
Adjusting the Resolution and Contrast
If desired, you can adjust the resolution and contrast before sending a
document.
Resolution
The fax machine has four resolution settings:
STANDARD
Use STANDARD for ordinary documents. This
setting gives you the fastest and most
economical transmission.
FINE
Use FINE for documents containing small letters
or fine drawings.
SUPER FINE
HALF TONE
Use SUPER FINE for documents containing
very small letters or very fine drawings.
Use HALF TONE for photographs and
illustrations. The original will be reproduced in
64 shades of gray.
The default resolution setting is STANDARD. If you don’t adjust the resolution
before sending a document, the fax machine will automatically use
STANDARD resolution.
♦ In order to transmit in FINE or SUPER FINE resolution, the receiving fax
machine must also have that resolution. If it doesn’t, the next best available
setting will be used.
♦ The resolution settings are only effective for transmitting and copying a
document. They are not effective for receiving a document.
36
Adjusting the Resolution and Contrast
RESOLUTION
To adjust the resolution setting, press
one or more times until the
indicator light next to the desired setting comes on.
HALF TONE
RESOLUTION
STANDARD
FINE
SUPER FINE
Contrast
The fax machine has three contrast settings:
AUTO
DARK
LIGHT
Use AUTO for normal documents.
Use DARK for faint documents.
Use LIGHT for documents with a dark
background.
The default setting is AUTO.
CONTRAST
To adjust the contrast, press
display.
until the desired setting appears in the
( AUTO)
M:00% SEND READY
CONTRAST
( DARK)
M:00% SEND READY
(LIGHT)
M:00% SEND READY
37
Sending a Fax by Normal Dialing
Sending a Fax by Normal Dialing
SPEAKER
With Normal Dialing, you press
keys.
and then dial by pressing the numeric
♦ Normal Dialing allows you to listen to the line through the speaker to make
sure the other fax machine is responding. (Note that the speaker is not a
speakerphone; it cannot be used for talking.)
♦ If you have connected an extension telephone to the fax machine, you can
also pick up the extension phone and dial using the extension phone (do
SPEAKER
not press
on the fax machine). If a person answers, you will be able
to speak to them through the phone before sending a fax.
SPEAKER
Note: If you press
to dial, you will not be able to speak using an extension
phone connected to the fax machine in the event that a person answers.
1 Load the document(s). (Note: If
desired, you can load the document
after dialing in Step 3, below.)
• SEND READY will appear in the
display.
CONTRAST
RESOLUTION
• Press
and/or
to
set the resolution and contrast if
needed.
SPEAKER
2 Press
or pick up an extension phone connected to the fax
machine. Listen for the dial tone.
3 If you pressed SPEAKER , dial the number of the receiving machine by
pressing the numeric keys on the fax machine.
If you are using an extension phone, dial using the keypad on the
extension phone.
38
Programming Auto-Dial Numbers
REDIAL
and BILLING CODE DIAL has been set to AFTER, press
dialing.
after
START/
ENTER
4 Wait for the connection. When you hear a fax tone, press
on the
fax machine.
• If a person answers and you are using an extension phone, ask them to
START/
press their Start key. When you hear the fax tone, press
machine.
ENTER
on your fax
Using the REDIAL key
REDIAL
You can press
to redial the last number dialed. To send a document,
START/
press
ENTER
when you hear the fax tone after the connection is established.
REDIAL
Note that the speaker is automatically activated when you press
.
Programming Auto-Dial Numbers
You can dial a fax number by simply pressing a Rapid Key, or by pressing
SPEED DIAL
and entering an abbreviated Speed Dial number.
To use a Rapid Key or Speed Dial number, you must first program the full fax
number in the Rapid Key or Speed Dial number. It is usually convenient to
program your most frequently dialed numbers in Rapid Keys.
♦ Up to 59 Rapid Keys can be programmed for shared use.
♦ Up to 75 Speed Dial numbers can be programmed for shared use.
You can also create personal books for auto-dial numbers. Up to 59 Rapid
Keys and 16 Speed Dial numbers can be stored in each personal book. For
39
Programming Auto-Dial Numbers
Display:
MENU
3
1 Press
and
.
3:ENTRY MODE
ENTER #(01-08,
,
)
01: DESTINATION
1=SET, 2=CLEAR
1
0
1
2 Press
and
.
1: DESTINATION SET
ENTER RAPID OR SPEED
3 Press
to select SET.
4 To program a Rapid Key number, press the Rapid Key that you wish to
use. (To select Rapid Keys 40 through 59, flip up the Rapid Key overlay.)
SPEED DIAL
To program a Speed Dial number, press
and then enter the
number from “1” to “75” that you wish to use. (If you enter less than two
START/
digits, press
ENTER
to complete the entry.)
5 Enter the fax number by pressing the numeric keys (max. of 60 digits
including pauses).
DEL
• To clear a mistake, press
.
• If a pause is required between any of the digits to access a special service
REDIAL
or an outside line, press
(two seconds per pause). The pause will
appear as a hyphen. Several pauses can be entered in a row.
START/
6 Press
ENTER
.
7 Enter the name of the party by pressing the letter entry keys
(max. of 20 characters). (Make sure the Rapid Key overlay is flipped
down.)
|
Caps Lock
S
H / }
Example: SHARP =
A /
P / =
R / $
• If you don’t want to enter a name, go directly to Step 8.
40
Programming Auto-Dial Numbers
01
02
03
04
05
06
07
08
09
10
Q
11
/
!
W
12
A
/
/
"
|
E
13
/
#
R
14
/
$
T
15
/
%
35
Y
16
G
/
&
{
U
17
/
'
I
18
J
/
(
O
19
/
/
)
]
P
20
L
/
/
=
+
SYMBOL
21
S
D
F
/
H
/
}
/
[
K
22
23
24
25
26
27
28
29
30
Caps Lock
31
Z
32
/
<
^
X
33
/
/
/
>
\
C
/
V
B
N
36
/
*
M
37
/
?
@
/
.com
39
DEL
34
;
38
.
Space
SHIFT
/
:
_
-
,
Space
• To enter a space, press
.
• To change case, press
.
Caps Lock
DEL
• To clear a mistake, press
.
• To enter a number as part of a name, press the appropriate numeric key. To
enter the symbol on a letter key (the character to the right of the slash),
SYMBOL
press
(“SYM” will appear in the display) and then the letter key
again to turn off symbol entry mode).
SYMBOL
(press
• To move the cursor, press
or
. To switch between letter insertion
and letter replacement mode when the cursor is in the middle of a
MENU
sequence of letters, press
.
START/
CHAIN DIAL
1=SET, 2=CANCEL
8 Press
ENTER
.
1
9 Press
if the number programmed is an area code or access code to
be used for Chain Dialing (see Chain Dialing at the end of this
START/
2
procedure). Press
(or
ENTER
) if the number is a regular fax number.
STOP
10 Return to Step 4 to program another number, or press
repeatedly
to return to the date and time display.
• If you programmed a Rapid Key number, you can write the name of the
party on the label above the Rapid Key.
41
Programming Auto-Dial Numbers
Chain Dialing for area and access codes
You can also program an area code or access code in a Rapid Key or Speed
1
Dial number using the above programming procedure. In Step 9, press
set the number as a Chain Dialing number.
to
After you dial an area code or access code using a Rapid Key or Speed Dial
number set for Chain Dialing, the fax machine will wait for you to dial the
remainder of the number (you can dial the remainder of the number by
pressing a Rapid Key, by pressing the Speed Dial key and entering a Speed
Dial number, or by pressing numeric keys). Note that the remainder of the
number should not be set as a Chain Dial number if programmed in a Rapid
Key or Speed Dial number.
♦ The maximum number of digits that can be dialed at one time by Chain
Dialing is 60.
Editing auto-dial numbers
To make changes in a number previously stored, repeat the programming
procedure. Select the Rapid Key or Speed Dial number for which you want to
make changes in Step 4, and then change the number(s) and/or name(s)
when they appear in the display (Steps 5 and 7).
Clearing auto-dial numbers
Note: You cannot clear a number if it is used in a program or timer operation, or if
it is included in a Group Key. First clear the number from the operation or group,
then perform the following clearing procedure. To check where the number is
used, print out the Program/Group List or the Timer List as explained on page 116.
Display:
MENU
3
1 Press
and
.
3:ENTRY MODE
ENTER #(01-08,
,
)
01: DESTINATION
1=SET, 2=CLEAR
1
0
2
2 Press
and
.
2: DESTINATION CLEAR
ENTER RAPID OR SPEED
3 Press
to select CLEAR.
42
Programming Auto-Dial Numbers
4 To clear a Rapid Key, press the Rapid Key.
SPEED DIAL
To clear a Speed Dial number, press
and then enter the number
START/
with the numeric keys. (If you enter less than two digits, press
complete the entry.)
ENTER
to
START/
5 Press
ENTER
.
STOP
6 Return to Step 4 to clear another number, or press
repeatedly to
return to the date and time display.
43
Sending a Fax by Automatic Dialing
Sending a Fax by Automatic Dialing
Dual Access
The fax machine features full dual access, which means that you can load a
document and dial by automatic dialing even when the fax machine is
occupied with another job. After you dial, your document will be immediately
scanned into memory and then transmitted once all previously stored jobs
have been completed.
If more than one document has been scanned into memory for transmission,
the documents (jobs) will be transmitted in the order in which they were
scanned. If you have an urgent transmission and do not want to wait until
PRIORITY
previously stored jobs are completed, you can press
after loading
your document. Your document will be transmitted immediately after the
current job is finished.
If you don’t want the document to be transmitted from memory, you can press
DOCUMENT
M/?
after loading the document. Your machine will call the receving fax
machine immediately after the current job is finished (ahead of any previously
stored jobs in memory), and the document will be scanned as soon as the
connection is established.
♦ Approximately 500 pages of average content can be held in memory. Less
pages can be held if any were scanned using fine or halftone resolution.
♦ The amount of memory currently occupied appears as a percentage
("M:00%") in the display.
44
Sending a Fax by Automatic Dialing
Rapid Key Dialing
If the number you want to dial has been programmed in a Rapid Key, you can
dial it by pressing the Rapid Key.
1 Load the document(s).
SEND READY will appear in the
display.
CONTRAST
RESOLUTION
• Press
and/or
to
set the resolution and contrast if
needed.
• To send the document ahead of other
documents waiting for transmission,
PRIORITY
press
.
• To send the document directly from the
feeder (not through memory), press
DOCUMENT
. (Flip up the Rapid Key overlay
M/?
if it is down.)
2 Press the appropriate Rapid Key.
• The name of the receiving party will appear in the display. If no name was
stored, the fax number will appear. (If the name or number is incorrect,
STOP
press
.)
• The document will be automatically transmitted once the connection is
established.
45
Sending a Fax by Automatic Dialing
Speed Dialing
If the number you want to dial has been programmed in a Speed Dial number,
SPEED DIAL
you can dial it by pressing
and then entering the Speed Dial number.
1 Load the document(s).
SEND READY will appear in the
display.
CONTRAST
RESOLUTION
• Press
and/or
to
set the resolution and contrast if
needed.
• To send the document ahead of other
documents waiting for transmission,
PRIORITY
press
.
• To send the document directly from the
feeder (not through memory), press
DOCUMENT
. (Flip up the Rapid Key overlay
M/?
if it is down.)
SPEED DIAL
2 Press
and then enter the Speed Dial number by pressing the
numeric keys.
START/
ENTER
• If you enter less than 2 digits for the Speed Dial number, press
to
complete the entry.
START/
ENTER
3 Check the display. If the name or number shown is correct, press
.
STOP
(If not, press
and then repeat Step 2.)
46
Sending a Fax by Automatic Dialing
Direct Keypad Dialing
START/
You can also enter a full number with the number keys and then press
ENTER
to begin dialing.
1 Load the document(s). (Note: If
desired, you can load the document
after dialing in Step 2, below.)
SEND READY will appear in the
display.
CONTRAST
RESOLUTION
• Press
and/or
to
set the resolution and contrast if
needed.
• To send the document ahead of other documents waiting for transmission,
PRIORITY
press
.
• To send the document directly from the feeder (not through memory), press
DOCUMENT
M/?
. (Flip up the Rapid Key overlay if it is down.)
2 Enter the number of the receiving machine by pressing the numeric
keys.
• If a pause is required between any of the digits to access a special service
REDIAL
or an outside line, press
(two seconds per pause). The pause will
appear as a hyphen. Several pauses can be entered in a row.
3 Check the display. If the number of the receiving machine shown is
START/
correct, press
ENTER
.
STOP
• If it is not correct, press
to backspace and clear one digit at a time,
and then re-enter the correct digit(s).
47
Sending a Fax by Automatic Dialing
Searching for an auto-dial number
If you don’t remember the Rapid Key or Speed Dial number in which you have
programmed a particular fax number, you can search for the number by
following the steps below. Once you have found the number, you can dial it
START/
and transmit the loaded document by simply pressing
ENTER
.
♦ You can also use this procedure to search for Group Keys and Program
Keys (the name you programmed for the Group or Program key will
appear). This can be done at any point in a transmission or polling
procedure where you need to press a Group Key or a Program Key.
1 Load the document(s).
SEND READY will appear in the
display.
CONTRAST
RESOLUTION
• Press
and/or
to
set the resolution and contrast if
needed.
Display:
A
2 Press
to search from the
SEARCH DIAL
Z
beginning of the alphabet, or
search from the end.
to
3 Enter the first character of the stored name by pressing the appropriate
letter entry key.
• If you don’t remember the first letter, go to Step 4 (you will scroll through the
list from the beginning).
4 Press
or
to scroll through the names. Stop when the desired
name appears in the display.
• If no numbers have been stored under the entered letter, NOT FOUND will
appear.
48
Sending a Fax by Automatic Dialing
START/
ENTER
5 Press
. The document will be automatically transmitted once the
connection is established.
Chain Dialing
An auto-dial number set for Chain Dialing can be combined with another auto-
dial number or digits entered manually with the numeric keys to dial one
phone number up to 60 digits long. The following are some examples of how
this can be done:
♦ Press appropriate Rapid Keys in the proper order. For example, press
Rapid Key 01 (set for Chain Dialing), then Rapid Key 02 (not set for Chain
Dialing).
♦ Press a Rapid Key (set for Chain Dialing) and then manually enter a
START/
number by pressing appropriate numeric keys. Press
numeric key to begin transmission.
ENTER
after the final
If the memory becomes full...
If the memory becomes full while a document is being scanned, MEMORY
FULL will appear in the display. If Option Setting 23 (Quick On-line) is set to
ON, scanning will automatically resume when memory becomes free again as
pages are transmitted. (Note: Quick On-Line is initially set to ON at the
If Quick On-Line is set to OFF the transmission will be canceled and
STOP
MEMORY FULL ERROR will appear in the display. Press
to clear the
message. Try the transmission again later when memory is free.
49
Sending a Fax by Automatic Dialing
Checking the status of the current job
The display normally shows the date and time and prompts related to
operations you are performing. To check and see what number the fax
machine is currently calling or transmitting to, or what number the fax machine
is currently receiving a document from (if this information is available), press
JOB STATUS
. Information on the current job will appear in the display. To switch
JOB STATUS
back to the date and time display, press
again.
To cancel a fax transmission or reception
To cancel a fax transmission or reception that is currently in progress, press
JOB STATUS
so that the status of the transmission or reception appears in the
STOP
display, and then press
.
Checking and canceling stored transmission jobs
To display information on jobs that are waiting in memory for transmission,
follow the steps below. You can also cancel a transmission job with this
procedure.
MEM.STATUS
Display:
1 Press
(flip up the Rapid Key
B
TX STATUS
PRESS
(005)
2
overlay) and then
.
OR
The number of
stored transmission
jobs appears here
2 Press
or
to scroll through the list of transmission jobs. The name
(or number) of each receiving party will appear in the display, together
with the 3-digit memory number assigned to the transmission.
START/
DEL
To cancel a transmission, press
and then
ENTER
while the
transmission appears in the display.
50
Sending a Fax by Automatic Dialing
STOP
3 When you have finished checking the list, press
the date and time display.
twice to return to
Note: To print out a list of the documents waiting in memory for transmission,
MEM.STATUS
5
press
and then
.
B
Canceling a memory transmission by number
If you know the memory number assigned to a memory transmission, you can
cancel it with the following procedure. (If you don’t know the memory number,
use the preceding procedure.)
Display:
MEM.STATUS
1 Press
(flip up the Rapid Key
B
4: MESSAGE CLEAR
ENTER MESSAGE #
4
overlay) and then
.
2 Enter the 3-digit memory number assigned to the transmission you wish
to cancel.
START/
3 Press
ENTER
.
51
Sending a Fax by Automatic Dialing
Automatic redialing
If you use automatic dialing (including Direct Keypad Dialing) and the line is
busy, the fax machine will automatically redial the number. The fax machine is
set at the factory to make 2 redialing attempts at intervals of 5 minutes.
JOB STATUS
To cancel automatic redialing, press
to show the job status in the
display (make sure that RECALL MODE appears on the top line of the display
and the number of the receiving party appears on the bottom line to the right),
STOP
and then press
.
If desired, you can change the number of redial attempts with Option Setting
6, and the interval at which redialing takes place with Option Setting 7 (see
♦ Under certain conditions (for example if a person answers the call on a
telephone), automatic redialing may stop before the set number of redialing
attempts are made.
Memory Retransmission
If a line error occurs during any type of memory transmission, your fax will
automatically redial the number and attempt to complete the transmission.
Retransmission will begin from the page which was being transmitted when
the error occurred.
The fax machine has been set at the factory to make 10 attempts at
retransmission, with each attempt made immediately after the previous
attempt. If desired, you can change the number of attempts by changing
Option Setting 17, and have the fax wait a selected number of minutes
between each attempt by changing Option Setting 18 (see page 111).
♦ The numbering of pages retransmitted will begin from "1" again.
♦ If an error or power failure occurs during transmission of a cover sheet,
retransmission will not take place.
JOB STATUS
♦ To cancel retransmission, press
to show the job status in the
display (make sure that RETRY MODE appears on the top line of the
display and the number of the receiving party appears on the bottom line to
STOP
the right), and then press
.
52
Creating and Using Personal Books
Creating and Using Personal Books
Up to 10 personal books can be created that allow inviduals to program Rapid
Key and Speed Dial numbers for their own personal use.
♦ Up to 59 Rapid Key numbers and 16 Speed Dial numbers can be
programmed in each personal book.
♦ If desired, you can program a 4-digit passcode for a personal book. When
this is done, the passcode must be entered to use or edit the book.
PERSONAL
BOOK
You can open a personal book by pressing
and then entering the
book’s 4-digit passcode if it has a passcode, or by selecting the book with
START/
or
and pressing
ENTER
. After opening the book, simply follow the desired
procedure for programming or using a Rapid Key or Speed Dial number as
explained elsewhere in this manual.
Creating a personal directory book
To create a new personal directory book, follow the steps below:
Display:
MENU
3
1 Press
2 Press
3 Press
, and
.
3:ENTRY MODE
ENTER #(01-08,
,
)
8
0
1
and
.
08: BOOK ENTRY MODE
1=SET, 2=CLEAR
1:BOOK SET MODE
ENTER # (01 - 10)
to select SET.
4 Enter a 2-digit number from 01 to 10.
• This number will identify the personal directory book.
53
Creating and Using Personal Books
5 Enter a name for the personal directory book by pressing the letter entry
keys. (Make sure the Rapid Key overlay is down.)
|
Caps Lock
S
H / }
Example: SHARP =
A /
P / =
R / $
01
02
03
04
05
06
07
08
09
10
Q
11
/
!
W
12
A
/
/
"
|
E
13
/
#
R
14
/
$
T
15
/
%
35
Y
16
G
/
&
{
U
17
/
'
I
18
J
/
(
O
19
/
/
)
]
P
20
L
/
/
=
+
SYMBOL
21
S
D
F
/
H
/
}
/
[
K
22
23
24
25
26
27
28
29
30
Caps Lock
31
Z
32
/
<
^
X
33
/
/
/
>
\
C
/
V
B
N
36
/
*
M
37
/
?
@
/
.com
39
DEL
34
;
38
.
Space
SHIFT
/
:
_
-
,
ENTER PASSCODE
OR START TO SKIP
START/
ENTER
6 Press
.
7 Enter a four-digit passcode for the
USE NAME AS FAX HDR
1=YES, 2=NO
personal directory book (this can be
any four-digit number you like).
If you do not wish to use a passcode,
START/
press
ENTER
to skip this step.
1
8 Press
if you wish to use the book name in the header of faxes sent
using the book.
2
Press
STOP
9 Return to Step 4 to create another book, or press
repeatedly to
return to the date and time display.
54
Creating and Using Personal Books
Using a personal book
To program or use a Rapid Key or Speed Dial number in a personal book, you
must first open the book. Follow these steps:
Display:
PERSONAL
BOOK
1 Press
.
SELECT PERSONAL BOOK
BY KEY OR PASSCODE
The display briefly shows the
following and then reverts to the
date and time:
2 Enter the 4-digit passcode of your
book.
If the book doesn’t have a passcode,
** PERSONAL BOOK **
SUSAN
press
or
until the name of the
book appears in the display and then
The name of your book
appears on the bottom line.
START/
press
ENTER
.
3 When your book is open, all of the Rapid Keys on the operation panel
automatically convert to keys for use in your book. Speed Dial numbers
1 through 16 are also available for use in your book.
You can perform the following operations in a book:
♦ Program any Rapid Key, or a Speed Dial number from 1 to 16, as explained
♦ Program a Group Key in your book using Rapid Key and Speed Dial
numbers from your book (see page 68).
♦ Broadcast a fax to multiple destinations using Rapid Keys, Speed Dial
and Speed Dial numbers from your book can be used.)
55
Creating and Using Personal Books
♦ Poll one or more fax machines using Rapid Keys and Speed Dial numbers
♦ Set up a timer operation using a Rapid Key or Speed Dial number from your
♦ Print out the Destination List, Program/Group List, or Timer List (see page
116). When printed from your book, these lists will show the corresponding
information in your book.
REDIAL
♦ Press
to redial the last number dialed from your book.
Closing a book
A book will automatically close when the operation performed from the book is
completed. If you need to close a book before performing an operation, press
STOP
.
CANCEL BOOK?
1=YES, 2=NO
The display shows:
1
Press
to confirm that you want to close the book. Note that a book will
also close automatically after one minute if no operation is performed.
Canceling an operation performed from a book
To cancel an operation that was set up from a book, you must first open the
For example, if you need to cancel a fax transmission that was performed from
a book, open your book and then cancel the operation as explained on page
your book.
To clear a Rapid Key or Speed Dial number in a book, open the book and then
clear the key or number.
56
Creating and Using Personal Books
Clearing a book
Note: Before you can clear a personal book, you must clear all Rapid Keys,
Speed Dial numbers, Group Keys, and Program Keys that are in the book. If a
transmission or timer operation is pending that uses a number in a book, the
book cannot be cleared until the operation is completed or canceled.
Display:
MENU
3
1 Press
2 Press
3 Press
, and
.
3:ENTRY MODE
ENTER #(01-08,
,
)
8
0
and
.
08: BOOK ENTRY MODE
1=SET, 2=CLEAR
2
to select CLEAR.
2: BOOK CLEAR MODE
ENTER # (01 - 10)
4 Enter the 2-digit number of the book you wish to clear.
5 If the book has a passcode, enter the passcode.
START/
6 Press
ENTER
.
STOP
7 Press
repeatedly to return to the date and time display.
57
Cover Sheet
Cover Sheet
You can have the fax machine generate a cover sheet and send it as the last page
of your fax transmission. The cover sheet includes the date and time, the receiver’s
name and number if a Rapid Key or Speed Dial number is used, the sender’s
name and number, and the total number of pages.
♦ Your name and number must be programmed in order for them to appear
♦ To have the recipient’s name appear, you must dial using a Rapid Key or
Speed Dial number with the name programmed.
(Example)
1 Load the document(s).
• SEND READY will appear in the
display.
CONTRAST
RESOLUTION
• Press
and/or
to
set the resolution and contrast if
needed.
58
Cover Sheet
2 Press COVER SHEET . (Flip up the Rapid Key
C
overlay if it is down.)
• The display will briefly show COVER SHEET MODE ENTERED and then
revert to SEND READY.
STOP
• To cancel the cover sheet selection, press
.
3 Dial the receiving party and transmit the fax.
If desired, you can set your fax to automatically send a cover sheet with every
COVER SHEET
transmission (you do not have to press
each time). This is
C
accomplished by setting Option Setting 10 (Auto Cover Sheet) to YES as
explained on page 110.
59
Batch Page Numbering
Batch Page Numbering
You can change the page numbering of the transmitted document from simple
numbering ("P.01", "P.02", etc.) to batch numbering, which means that a slash
and the total number of pages being sent are added after each page number
(for example, "P. 01/05", "P.02/05", etc.). This allows the receiver to check for
missing pages.
1 Load the document(s).
• SEND READY will appear in the
display.
CONTRAST
RESOLUTION
• Press
and/or
to
set the resolution and contrast if
needed.
Display:
2 Press PAGE COUNTER . (Flip up the Rapid Key
Caps Lock
ENTER # OF PAGE(S)
ENTER # (01-99)
overlay if it is down.)
3 Enter the total number of pages (“01” to “99”) by pressing the numeric
keys.
5
0
Example: 5 pages
• If you are sending a cover sheet, do not include it in the total number of
pages (the number will be adjusted automatically).
4 Dial the receiving machine and transmit the document.
♦ If you need to cancel a batch number entry, remove the document from the
STOP
feeder or press
.
♦ If the number of pages actually transmitted does not coincide with the batch
number entered, the alarm will sound and PAGE COUNT ERROR will
appear in the display. PAGE E. will also appear in the NOTE column of the
Transaction Report if printed.
60
3. Receiving Documents
The fax machine has two modes for receiving calls:
AUTO mode:
Select this mode when you only want to receive faxes on the line connected to
the fax machine. The fax machine will answer all calls automatically and
receive incoming faxes.
MANUAL mode:
Select this mode when you have an extension phone connected to the same
line as the fax machine and you want to receive both faxes and voice calls. All
calls, including faxes, must be answered by picking up the extension
phone.
Setting the reception mode
The reception mode is initially set to AUTO. To change the reception mode,
follow these steps:
MENU
1:RECEIVE MODE
1=AUTO, 2=MANUAL
1
1 Press
and
.
1
2
2 Press
to select AUTO, or
to select MANUAL.
Using AUTO Reception Mode
In AUTO reception mode, the fax machine automatically answers all calls on
one ring and receives incoming faxes.
♦ You can change the number of rings on which the machine answers calls
♦ If you pick up an extension phone before the fax machine answers, you can
talk to the other party and/or receive a fax as explained in the following
section, Using MANUAL Reception Mode.
61
Using MANUAL Reception Mode
Using MANUAL Reception Mode
1 When the fax machine rings, answer
the call on an extension phone
connected to the same line.
START/
2 If you hear a fax tone, press
ENTER
on the fax machine.
START/
• If the other party first speaks with you, press
ENTER
after speaking. (Press
your START key before the sender presses their Start key.)
• If there is a document in the feeder, remove the document before pressing
START/
ENTER
(otherwise the document will be transmitted).
3 When RECEIVING appears in the
display, hang up.
62
Substitute Reception to Memory
Substitute Reception to Memory
In situations where printing is not possible, such as when the fax machine
runs out of paper or toner, or a paper jam occurs, incoming faxes will be
received to memory.
When you have received a fax to memory, FAX RCVD IN MEMORY will
appear in the display, alternating with NO PAPER, REPLACE TONER, or
PAPER JAM. When you add paper, replace the toner cartridge, or clear the
jam, the stored faxes will automatically print out.
You can display information on faxes received to memory by following these
steps:
Display:
MEM.STATUS
1 Press
(flip up the Rapid Key
B
RX STATUS
PRESS OR
(003)
3
overlay) and
.
The number of received
faxes appears here
2 Press
or
to scroll through the list of received faxes. The name (or
number) of the sender of each document will successively appear in the
display.
STOP
3 When you have finished checking the list, press
twice to return to
the date and time display.
63
4. Making Copies
Your fax machine can also be used to make copies. Single and multiple copies
(up to 99 per original) can be made, enabling the fax machine to double as an
office copier.
♦ You can perform all steps of a copy job even when the fax machine is busy
printing other copy jobs, or when it is printing a received fax after the line
has been disconnected. Your copy job will be automatically stored in
memory and then printed when all previous printing jobs are completed.
♦ The default resolution for copying is FINE. If desired, you can change the
default resolution to SUPER FINE by changing Option Setting 30 (see page
1 Load the document.
• SEND READY will appear in the
display.
CONTRAST
RESOLUTION
• Press
and/or
to
set the resolution and contrast if
needed.
Display:
COPY/HELP
2 Press
.
COPY MODE
ENTER #(01-99)
01
• If you are only making a single copy of
the original (or of each original), press
START/
ENTER
. Copying will begin.
3 Enter the desired number of copies per
MULTI/SORT COPY MODE
1=MULTI, 2=SORT
original with the numeric keys.
• If the desired number of copies is from
1 to 9, enter “0” first.
64
Making Copies
1
4 Press
(MULTI) if you do not want
the copies sorted, or (SORT) if you
2
Example of three copies
each of three originals
want the copies sorted.
• Copying will begin.
Originals
C
B
A
Not sorted (MULTI COPY)
Sorted (SORT COPY)
A
B
C
C
C
A
C
B
B
B
C
A
B
B
A
A
C
A
Checking and canceling copy jobs in memory
You can display the status of copy jobs in memory by following the steps
below. You can also cancel a copy job with this procedure.
Display:
MEM.STATUS
1 Press
(flip up the Rapid Key
B
COPY STATUS
PRESS OR
(005)
1
overlay) and then
.
The number of
stored copy jobs
appears here
2 Press
or
to scroll through the list of copy jobs. The time the
original was scanned into memory will appear in the display, together
with the 3-digit memory number assigned to the job. To cancel a copy
START/
DEL
job, press
display.
and then
ENTER
while the copy job appears in the
STOP
3 When you have finished checking the list, press
twice to return to
the date and time display.
65
5. Special Functions
Broadcasting
The Broadcasting function allows you to send the same fax to as many as 154
destinations in a single operation. First load the document, then enter the
numbers of the receiving machines. The document will be automatically
transmitted to each destination.
1 Load the document (s).
• SEND READY will appear in the
display.
Display:
BROADCAST
2 Press
.
BROADCAST MODE
ENTER STATION #
3 Dial the receiving machines using one or more of the following
methods:
• Press one or more Rapid Keys.
SPEED DIAL
• Enter one or more Speed Dial numbers, pressing
before each
START/
ENTER
number. (If you enter less than 2 digits for a number, press
complete the entry.)
to
• Enter one or more full fax numbers with the numeric keys (max. 60 digits
START/
per full number), pressing
ENTER
after each full number. (Maximum of 20 full
numbers; less if a large number of programs, timer operations, and/or
group keys have been stored.)
• Press one or more Group Keys. (See Storing numbers in Group Keys on
page 68.)
66
Broadcasting
Note: If you need to delete a number, press
or
until the destination
STOP
appears in the display and then press
.
START/
BROADCAST MODE
SELECT THE MODE
4 Press
ENTER
.
CONTRAST
RESOLUTION
5 If desired, press
and/or
to set the resolution and
contrast.
START/
6 Press
ENTER
twice. Transmission will begin.
• A Transaction Report is automatically printed out after Broadcasting is
completed. Check the "Note" column of the report to see if any of the
locations are marked "Busy" or have a communication error code. If so,
send the document to those locations again.
Broadcasting using a Group Key
If the fax machines to which you want to broadcast have all been programmed
into one Group Key (see Storing numbers in Group Keys which follows), you
can perform the broadcasting operation using the following simplified
procedure:
1 Load the document(s).
• SEND READY will appear in the
display.
CONTRAST
RESOLUTION
• Press
and/or
to
set the resolution and contrast if
needed.
01
02
03
04
05
06
07
08
09
10
Q
11
/
!
W
12
A
/
/
"
|
E
13
/
#
R
14
/
$
T
15
/
%
Y
16
G
/
&
{
U
17
/
'
I
18
J
/
(
O
19
/
/
)
]
P
20
L
/
/
=
+
2 Press the appropriate Group Key.
SYMBOL
21
S
D
F
/
H
/
}
/
[
K
22
23
24
2
26
27
28
29
30
Transmission will begin.
Caps Lock
31
Z
32
/
<
^
X
33
/
/
/
>
\
C
/
B
N
36
/
*
M
37
/
?
@
/
.com
39
DEL
34
;
38
.
SHIFT
/
:
_
-
,
67
Broadcasting
Storing numbers in Group Keys
Group Keys allow you to dial a group of fax numbers by simply pressing the
appropriate Group Key once. To store a group of numbers in a Group Key,
follow the steps below.
♦ Any Rapid Key that is not already programmed as a Rapid Key or a
Program Key can be used as a Group Key.
♦ Up to 133 numbers can be stored in one Group Key.
♦ Only Rapid Key and Speed Dial numbers (excluding numbers set for Chain
Dialing) can be stored in a Group Key. Full numbers cannot be stored.
Display:
MENU
5
2
1 Press
,
and then
.
2:GROUP ENTRY MODE
1=SET, 2=CLEAR
1
2 Press
to program a Group Key.
to clear a Group Key.)
1:GROUP SET
PRESS GROUP KEY
(Press
2
01
02
03
04
05
06
07
08
09
10
3 Press any Rapid Key not already
Q
11
/
!
W
12
A
/
/
"
|
E
13
/
#
R
14
/
$
T
15
/
%
Y
16
G
/
&
{
U
17
/
'
I
18
J
/
(
O
19
/
/
)
]
P
20
L
/
/
=
+
SYMBOL
21
S
D
F
/
H
/
}
/
[
K
programmed to select it as a Group
Key.
22
23
24
25
26
27
28
29
30
Caps Lock
31
Z
32
/
<
^
X
33
/
/
/
>
\
C
/
B
N
36
/
*
M
37
/
?
@
/
.com
39
DEL
34
;
38
.
SHIFT
/
:
_
-
,
(If you are clearing a Group Key,
press it and go to Step 5.)
ENTER GROUP NAME
4 Enter a name for the Group Key by pressing the letter entry keys (see
If you don’t want to enter a name, go directly to Step 5.
START/
STATION # =
ENTER STATION #
5 Press
ENTER
.
68
Broadcasting
6 Enter fax numbers using one or both of the following methods:
• Press one or more Rapid Keys.
• Enter one or more Speed Dial numbers with the numeric keys, pressing
SPEED DIAL
before each number (if you enter less than 2 digits for a number,
START/
press
ENTER
to complete the entry).
Note: If you need to delete a number, press
or
until the destination
STOP
appears in the display and then press
.
START/
7 Press
ENTER
.
STOP
8 Return to Step 3 to program another Group Key, or press
repeatedly until you return to the date and time display.
Editing a group
If necessary, you can add numbers to or delete numbers from a group by
1
repeating the programming procedure for the Group Key. Press
for SET in
Step 2 and select the Group Key in Step 3. Add or delete numbers in Step 6.
To add a number, press a Rapid Key or enter a Speed Dial number. To delete
STOP
a number, move the cursor to the number with
or
and then press
.
69
Confidential Operations
Confidential Operations
The Confidential function can be used to transmit and receive confidential
documents.
Confidential transmission
When you send a document using the Confidential function, the receiving
machine holds it in memory instead of immediately printing it out. When the
receiving party enters the correct passcode, the document is printed out.
♦ Confidential transmission is only possible when the receiving machine is a
Sharp model with confidential reception capability.
♦ To use this function, your name and fax number (OWN PASSCODE) must
♦ Some fax machines have multiple mailboxes for receiving confidential
faxes. If you are sending to a machine with multiple confidential mailboxes,
contact the receiving party in advance for the appropriate mailbox number.
1 Load the document (s).
• SEND READY will appear in the
display.
CONTRAST
RESOLUTION
• Press
and/or
to
set the resolution and contrast if
needed.
Display:
CONFIDENTIAL
Z/<
2 Press
(flip up the Rapid Key
1:CONF. TX
ENTER BOX # OR START
1
overlay if it is down) and then
.
70
Confidential Operations
3 If the receiving machine has multiple confidential mailboxes, enter the
appropriate mailbox number with the numeric keys (this step is required
for machines with multiple mailboxes).
If the receiving machine doesn’t have multiple mailboxes, go directly to
Step 4.
START/
4 Press
ENTER
.
5 Dial the receiving machine using one of the following methods:
• Press a Rapid Key.
SPEED DIAL
• Press
and enter a Speed Dial number (if you enter less than 2
START/
digits, press
ENTER
to complete the entry). Check the name or number that
START/
appears, and then press
ENTER
.
START/
ENTER
• Enter a full telephone number with the numeric keys, and press
.
Transmission will take place once the connection is established.
Confidential reception
When another fax machine sends you a document by confidential
transmission, your fax machine holds it in memory instead of immediately
printing it out. The document cannot be printed out until you enter the correct
passcode.
Your fax has 10 "mailboxes" in which confidential documents can be received.
Each mailbox has its own passcode, allowing up to 10 different people or
groups to each receive their own confidential documents. The mailboxes are
identified by 2-digit numbers.
71
Confidential Operations
Programming the confidential passcode
To receive a confidential document, you must first program a 2-digit mailbox
number and a 4-digit passcode.
Note: Be sure to inform the transmitting party of your 2-digit mailbox number in
advance. The transmitting party will need this number to send you confidential
faxes.
Display:
CONFIDENTIAL
Z/<
1 Press
(flip up the Rapid Key
3:CONF. CODE SET
ENTER BOX # (00-99)
3
overlay if it is down) and then
.
2 Enter a 2-digit number (from "00" to "99") by pressing the numeric keys.
.
This number identifies the mailbox.
3 Enter a 4-digit passcode for the mailbox with the numeric keys.
START/
4 Press
ENTER
.
5 Enter a name for the mailbox (max. of 20 characters) by pressing the
letter entry keys (make sure the Rapid Key overlay is down).
|
Caps Lock
S
H / }
Example: SHARP =
A /
P / =
R / $
01
02
03
04
05
06
07
08
09
10
Q
11
/
!
W
12
A
/
/
"
|
E
13
/
#
R
14
/
$
T
15
/
%
35
Y
16
G
/
&
{
U
17
/
'
I
18
J
/
(
O
19
/
/
)
]
P
20
L
/
/
=
+
SYMBOL
21
S
D
F
/
H
/
}
/
[
K
22
23
24
25
26
27
28
29
30
Caps Lock
31
Z
32
/
<
^
X
33
/
/
/
>
\
C
/
V
B
N
36
/
*
M
37
/
?
@
/
.com
39
DEL
34
;
38
.
Space
SHIFT
/
:
_
-
,
START/
ENTER
6 Press
.
Note: After entering the passcode, the fax machine will print it out for your
records. If you forget the passcode and have kept no record, contact your Sharp
dealer.
72
Confidential Operations
Clearing a passcode
Display:
CONFIDENTIAL
Z/<
1 Press
(flip up the Rapid Key
4:CONF. CODE CLEAR
ENTER BOX # (00-99)
4
overlay if it is down) and then
.
2 Enter the 2-digit number that identifies the mailbox you want to clear.
3 Enter the 4-digit passcode of the mailbox with the numeric keys.
START/
4 Press
ENTER
.
Printing out received documents
When you have received a confidential document, RCVD CONF. FAX will
appear in the display. Print out the Confidential Reception List as explained on
the steps below to print out the document.
Display:
CONFIDENTIAL
1 Press
(flip up the Rapid Key
Z/<
2:CONF. DATA PRINT
ENTER BOX # (00-99)
2
overlay if it is down) and
.
2 Enter your mailbox number.
3 Enter your confidential passcode.
START/
4 Press
ENTER
.
• Printing will begin. After printing, the document will be erased from memory.
73
Polling
Polling
Polling allows you to call another fax machine and have it send a document to
your machine without operator assistance. In other words, the receiving fax
machine, not the transmitting fax machine, initiates the transmission. You can
use your fax machine to both poll and be polled by others.
Polling others
To poll another fax machine, follow the steps below.
♦ If desired, you can dial more than one fax number to receive documents
consecutively from a group of fax machines (this is called "Serial Polling"; a
maximum of 154 fax machines can be polled in one operation).
Display:
MENU
6
1 Press
and then
.
6: SERIAL POLL. MODE
ENTER STATION #
2 Dial the number(s) of the fax machine(s) you want to poll using one (or
more) of the following methods:
• Press one or more Rapid Keys.
SPEED DIAL
• Enter one or more Speed Dial numbers, pressing
before each
START/
ENTER
number. (If you enter less than 2 digits, press
to complete the entry.)
• Press one or more Group Keys.
START/
• Enter one or more full fax numbers with the numeric keys, pressing
ENTER
after each full number.
Note: If you need to delete a number, press
or
until the destination
STOP
appears in the display and then press
.
START/
3 Press
ENTER
. Reception will begin.
74
Polling
Serial Polling using a Group Key
If the fax machines you want to poll have all been programmed into one Group
Key, you can poll them by simply pressing that Group Key. (The procedure for
programming Group Keys is explained on page 68.)
♦ Make sure no documents are in the feeder before you press the Group Key.
Being polled (Memory polling)
To let another fax machine poll your fax machine, you must first store the
document(s) in memory using the following procedure. Transmission will take
place when the other fax machine calls your fax machine and activates
polling. You can choose whether to allow polling only once, or an unlimited
number of times. In the latter case, your fax machine can be used as an
electronic "bulletin board".
♦ Multiple documents can be stored for memory polling. To add a document
to others already stored, simply repeating the storing procedure (note that if
Department Control is activated, documents cannot be added by a
department other than that which stored the first document). When polling
is initiated, the polling machine will receive all documents stored.
♦ If you allow polling only once, the document(s) will be automatically cleared
from memory after polling. If you allow polling an unlimited number of times,
the document will remain in memory until you clear it as explained in the
following section, Clearing a document.
1 Load the document.
MENU
1
1
2 Set the reception mode to AUTO (press
,
and
).
Display:
MENU
7
3 Press
and then
.
7:MEMORY POLL MODE
ENTER #(1-2,
,
)
75
Polling
1:MEMORY POLL SET
1=1 TIME, 2=REPEAT
1
4 Press
to select SET.
• If another document has already been
1
stored, press
to select APPEND,
and go to Step 6.
1
2
5 Press
to allow polling only once, or
to allow polling an unlimited
number of times.
CONTRAST
RESOLUTION
6 Press
and/or
to adjust the resolution and contrast if
START/
desired, and then press
ENTER
.
START/
7 Press
ENTER
.
• The document will be scanned into memory, and your fax will go on polling
standby.
Clearing a document
To clear a memory poll document from memory, follow the steps below:
Display:
MENU
7
1 Press
and then
.
7:MEMORY POLL MODE
ENTER #(1-2,
,
)
2:MEMORY POLL CLEAR
PRESS START TO CLEAR
2
2 Press
to select CLEAR.
START/
ENTER
3 Press
to clear the documents.
76
Polling
Polling Security
Polling Security allows you to prevent unauthorized polling of your machine.
When this function is activated, polling will only take place when the fax
number of the polling fax machine has been stored in your machine’s list of
permitted fax numbers (called "passcode numbers"). The polling machine
must also have its fax number programmed in itself, as explained in Entering
Your Name and Fax Number in Chapter 1.
Turning Polling Security on and off
Polling Security is turned on or off with Option Setting 8 as explained on page
Storing and clearing fax numbers for polling permission
You can store up to 10 fax numbers in your machine’s list of permitted
numbers.
MENU
02:PASSCODE # MODE
1=SET, 2=CLEAR
3
2
0
1 Press
,
,
,
.
1:PASSCODE SETTING
ENTER # (01-10)
1
2 Press
to set a number.
2
(Press
to clear a number.)
3 Storing: Enter a 2-digit number (from 01 to 10).This number identifies
the fax number you will enter in the next step.
Clearing: Enter the 2-digit number which identifies the fax number you
want to clear, and go to Step 5.
4 Enter the fax number (max. 20 digits) by pressing the numeric keys.
START/
5 Press
ENTER
.
STOP
6 Return to Step 3 to enter (or clear) another number, or press
repeatedly to return to the date and time display.
77
Timer Operations
Timer Operations
The Timer function allows you to store a job to be performed automatically at
a specified time. Up to 59 timer jobs can be stored at any one time, and the
time of each can be specified up to a week in advance.
You can use this function to take advantage of lower off-peak rates without
having to be there when the operation is performed.
DOCUMENT
M/?
Note:
cannot be used for a timer transmission.
Initial procedure
To store a timer job, first perform the following procedure. After you have
completed this procedure, go to the procedure for the specific job you want to
store (see the following pages).
Display:
TIMER
X/>
1 Press
. (Flip up the Rapid Key
TIMER MODE
1=SET, 2=CLEAR
overlay if it is down.)
1
2 Press
to select SET.
3 Enter a number as follows to select the desired operation (or scroll to
START/
the desired operation with
or
and press
ENTER
).
1
2
3
4
5
Transmission (SEND MODE)
Confidential transmission
Polling
Serial Polling
Broadcasting
4 Enter a two-digit number for the hour (“01” to “12”) and a two-digit
number for the minute (“00” to “59”).
78
Timer Operations
5 Press
to select A.M. or
to select P.M.
6 Enter a number as follows to select the day of the operation (skip this
step if the operation will be performed within the next 24 hours):
0
1
2
3
4
5
6
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
START/
7 Press
ENTER
and go to the specific procedure for your operation (see the
following pages).
Transmission
(Continued from Initial procedure.)
8 Dial the receiving machine using one of the following methods:
• Press a Rapid Key.
SPEED DIAL
• Press
and enter a Speed Dial number (if you enter less than 2
START/
digits, press
ENTER
to complete the entry).
• Enter a full fax number with the numeric keys.
START/
9 Press
ENTER
.
79
Timer Operations
CONTRAST
RESOLUTION
10 Press
and/or
to adjust the resolution and contrast if
START/
desired, and then press
ENTER
.
START/
11 Load the document and then press
ENTER
.
• The document will be scanned into memory.
Confidential transmission
.
(Continued from Initial procedure.)
8 Enter the mailbox number (2 digits). (Go directly to Step 9 if the
receiving machine does not have mailboxes.)
START/
9 Press
ENTER
.
10 Dial the receiving machine using one of the following methods:
• Press a Rapid Key.
SPEED DIAL
• Press
and enter a Speed Dial number (if you enter less than 2
START/
digits, press
ENTER
to complete the entry).
• Enter a full fax number with the numeric keys.
START/
11 Press
ENTER
.
80
Timer Operations
CONTRAST
RESOLUTION
12 Press
and/or
to adjust the resolution and contrast if
START/
desired, and then press
ENTER
.
START/
13 Load the document and then press
ENTER
.
• The document will be scanned into memory.
Polling
(Continued from Initial procedure.)
8 Dial the machine to be polled using one of the following methods:
• Press a Rapid Key.
SPEED DIAL
• Press
and enter a Speed Dial number (if you enter less than 2
START/
digits, press
ENTER
to complete the entry).
• Enter a full fax number with the numeric keys.
START/
9 Press
ENTER
.
Serial Polling
(Continued from Initial procedure.)
8 Dial the machines to be polled using one or more of the following
methods:
• Press one or more Rapid Keys.
81
Timer Operations
SPEED DIAL
• Enter one or more Speed Dial numbers, pressing
before each
number. (If you enter less than 2 digits for a Speed Dial number, press
START/
ENTER
to complete the entry.)
START/
ENTER
• Enter one or more full fax numbers with the numeric keys, pressing
after each full number.
• Press one or more Group Keys.
Note: If you need to delete a number, press
or
until the destination
STOP
appears in the display and then press
.
START/
9 Press
ENTER
.
Broadcasting
(Continued from Initial procedure.)
8 Dial the receiving machines using one or more of the following
methods:
• Press one or more Rapid Keys.
SPEED DIAL
• Enter one or more Speed Dial numbers, pressing
before each
number. (If you enter less than 2 digits for a Speed Dial number, press
START/
ENTER
to complete the entry.)
START/
ENTER
• Enter one or more full fax numbers with the numeric keys, pressing
after each full number.
• Press one or more Group Keys.
82
Timer Operations
Note: If you need to delete a number, press
or
until the destination
STOP
appears in the display and then press
.
START/
9 Press
ENTER
.
CONTRAST
RESOLUTION
10 Press
and/or
to adjust the resolution and contrast if
START/
desired, and then press
ENTER
.
START/
11 Load the document and then press
ENTER
.
• The document will be scanned into memory.
Canceling a timer operation
If you need to cancel a timer operation before it is performed, follow the steps
below.
♦ You will need to know the number assigned to the operation in order to
cancel it. If you don’t remember the number (it appears in the display when
you set the operation), print out the Timer List. (See page 116.)
Display:
TIMER
X/>
1 Press
(flip up the Rapid Key
2:TIMER COMM. CLEAR
ENTER #(01-59)
2
overlay if it is down) and then
.
2 Enter the 2-digit number assigned to the operation.
START/
3 Press
ENTER
.
STOP
4 Press
repeatedly until you return to the date and time display.
83
Batch Transmission
Batch Transmission
Batch transmission allows you to store multiple fax jobs in memory for
automatic transmission to one destination at a set time. If you often send
faxes to a particular destination, this function helps reduce telephone costs by
allowing you to conveniently send multiple faxes on one connection.
Note: If the telephone billing function is turned on, the batch transmission function
cannot be used.
Programming a Batch Key
To perform a batch transmission, you must first program the number of the
receiving machine and the time of transmission into a Batch Key. Any Rapid
Key which has not already been programmed can be used as a Batch Key.
If you specify a day-of-the-week in your program, the transmission will be
performed every week on that day. If you do not specify a day-of-the-week, the
transmission will be performed every day.
To program a Batch Key, follow the procedure for entering programs explained
procedure, select “Batch transmission”.
Clearing a Batch Key
Storing documents for transmission
Follow the steps below to store a document under a Batch Key for
transmission. When you store the document, it is given a message number to
distinguish it from other jobs stored in the same batch.
♦ If no jobs have been stored under a Batch Key when the time for
transmission arrives, transmission will not take place.
1 Load the document (s).
• SEND READY will appear in the
display.
84
Batch Transmission
01
02
03
04
05
06
07
08
09
10
2 Press the appropriate Batch Key.
Q
11
/
!
W
12
A
/
/
"
|
E
13
/
#
R
14
/
$
T
15
/
%
Y
16
G
/
&
{
U
17
/
'
I
18
J
/
(
O
19
/
/
)
]
P
20
L
/
/
=
+
SYMBOL
21
S
D
F
/
H
/
}
/
[
K
22
23
24
25
26
27
28
29
30
Caps Lock
31
Z
32
/
<
^
X
33
/
/
/
>
\
C
/
B
N
36
/
*
M
37
/
?
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39
DEL
• After scanning, the message number
assigned to your document will appear
in the display.
34
;
38
.
SHIFT
/
:
_
-
,
STOP
3 Press
.
• The document will be transmitted at the designated time along with any
other jobs stored under the same key. After transmission, all jobs in the
batch will be cleared from memory.
Canceling a document stored for batch transmission
If necessary, you can cancel a document stored for a batch transmission
before transmission takes place. To do so, you will need to know the message
number assigned to the document.
♦ If you don’t remember the message number, print out the Batch
1 Press the Batch Key in which the document you want to clear has been
stored.
• Make sure no documents are in the feeder.
2 Enter the 3-digit message number assigned to the document.
START/
3 Press
ENTER
.
85
Entering and Using Programs
Entering and Using Programs
If you frequently perform the same operation involving the same party, you can
program all the steps of the operation into one Program Key. This allows you to
perform the operation by simply pressing that key.
♦ Any Rapid Key which is not already programmed as a Rapid Key or a
Group Key can be used as a Program Key.
♦ You can include a timer setting in the program to have the operation
performed automatically at a selected time.
STOP
♦ To clear a mistake in the procedures that follow, press
.
Initial procedure
To program a Program Key, first perform the following procedure. After you
have completed this procedure, go to the procedure for the specific operation
you want to program (see the following pages).
Display:
MENU
5
1
1 Press
,
and
.
1:PROGRAM ENTRY MODE
1=SET, 2=CLEAR
1
1:PROGRAM SET
PRESS PROGRAM KEY
2 Press
to select SET.
01
02
03
04
05
06
07
08
09
10
3 Select a Program Key by pressing any
Q
11
/
!
W
12
A
/
/
"
|
E
13
/
#
R
14
/
$
T
15
/
%
Y
16
G
/
&
{
U
17
/
'
I
18
J
/
(
O
19
/
/
)
]
P
20
L
/
/
=
+
SYMBOL
21
S
D
F
/
H
/
}
/
[
K
Rapid Key that has not yet been
programmed.
22
23
24
25
26
27
28
29
30
Caps Lock
31
Z
32
/
<
^
X
33
/
/
/
>
\
C
/
B
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36
/
*
M
37
/
?
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/
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39
DEL
34
;
38
.
SHIFT
/
:
_
-
,
4 Enter a name for the program by pressing the letter entry keys (see Step
If you don’t want to enter a name, go directly to Step 5.
START/
5 Press
ENTER
.
86
Entering and Using Programs
6 If you want to include a timer setting, enter a two-digit number for the
hour (“01” to “12”) and a two-digit number for the minute (“00” to “59”).
(If not, go directly to Step 9.)
7 Press
to select A.M. or
to select P.M.
8 Enter a number as follows to select the day of the operation (skip this
step if the operation will be performed within the next 24 hours):
0
1
2
3
4
5
6
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
START/
9 Press
ENTER
.
10 Enter a number as follows to select the desired operation (or scroll to
START/
the desired operation with
or
and press
ENTER
).
1
2
3
4
5
6
6
Transmission (SEND MODE)
Confidential transmission
Polling
Serial Polling
Broadcasting
Batch transmission (only possible if a timer setting was made)
Memory Polling (only possible if a timer setting was not made)
87
Entering and Using Programs
11 Go to the specific procedure for your operation (see the following
pages).
Transmission
(Continued from Initial procedure.)
12 Dial the receiving machine using one of the following methods:
• Press a Rapid Key.
SPEED DIAL
• Press
and enter a Speed Dial number (if you enter less than 2
START/
digits, press
ENTER
to complete the entry).
• Enter a full fax number with the numeric keys.
START/
13 Press
ENTER
.
CONTRAST
RESOLUTION
14 Press
and/or
to adjust the resolution and contrast if
START/
desired, and then press
ENTER
.
START/
15 If you want the document to be sent through memory, press
ENTER
.
If you want the document to be sent directly from the feeder, press
DOCUMENT
M/?
. (This is not possible if you included a timer setting.)
STOP
16 Press
repeatedly until you return to the date and time display.
88
Entering and Using Programs
Confidential transmission
(Continued from Initial procedure.)
12 Enter the mailbox number (2 digits). (Go directly to Step 13 if the
receiving machine does not have mailboxes.)
START/
13 Press
ENTER
.
14 Dial the receiving machine using one of the following methods:
• Press a Rapid Key.
SPEED DIAL
• Press
and enter a Speed Dial number (if you enter less than 2
START/
digits, press
ENTER
to complete the entry).
• Enter a full fax number with the numeric keys.
START/
15 Press
ENTER
.
CONTRAST
RESOLUTION
16 Press
and/or
to adjust the resolution and contrast if
START/
desired, and then press
ENTER
.
START/
17 If you want the document to be sent through memory, press
ENTER
.
If you want the document to be sent directly from the feeder, press
DOCUMENT
M/?
. (This is not possible if you included a timer setting.)
STOP
18 Press
repeatedly until you return to the date and time display.
89
Entering and Using Programs
Polling
(Continued from Initial procedure.)
12 Dial the machine to be polled using one of the following methods:
• Press a Rapid Key.
SPEED DIAL
• Press
and enter a Speed Dial number (if you enter less than 2
START/
digits, press
ENTER
to complete the entry).
• Enter a full fax number with the numeric keys.
START/
13 Press
ENTER
.
STOP
14 Press
repeatedly until you return to the date and time display.
Serial Polling
(Continued from Initial procedure.)
12 Dial the machines to be polled using one or more of the following
methods:
• Press one or more Rapid Keys.
SPEED DIAL
• Enter one or more Speed Dial numbers, pressing
before each
number. (If you enter less than 2 digits for a Speed Dial number, press
START/
ENTER
to complete the entry.)
START/
ENTER
• Enter one or more full fax numbers with the numeric keys, pressing
after each full number.
• Press one or more Group Keys.
90
Entering and Using Programs
Note: If you need to delete a number, press
or
until the destination
STOP
appears in the display and then press
.
START/
13 Press
ENTER
.
STOP
14 Press
repeatedly until you return to the date and time display.
Broadcasting
(Continued from Initial procedure.)
12 Dial the receiving machines using one or more of the following
methods:
• Press one or more Rapid Keys.
SPEED DIAL
• Enter one or more Speed Dial numbers, pressing
before each
number. (If you enter less than 2 digits for a Speed Dial number, press
START/
ENTER
to complete the entry.)
START/
ENTER
• Enter one or more full fax numbers with the numeric keys, pressing
after each full number.
• Press one or more Group Keys.
Note: If you need to delete a number, press
or
until the destination
STOP
appears in the display and then press
.
START/
13 Press
ENTER
.
91
Entering and Using Programs
CONTRAST
RESOLUTION
14 Press
and/or
to adjust the resolution and contrast if
START/
desired, and then press
ENTER
.
START/
15 Press
ENTER
.
STOP
16 Press
repeatedly until you return to the date and time display.
Batch transmission
(Continued from Initial procedure.)
12 Dial the receiving machine using one of the following methods:
• Press a Rapid Key.
SPEED DIAL
• Press
and enter a Speed Dial number (if you enter less than 2
START/
digits, press
ENTER
to complete the entry).
• Enter a full fax number with the numeric keys.
START/
13 Press
ENTER
.
CONTRAST
RESOLUTION
14 Press
and/or
to adjust the resolution and contrast if
START/
desired, and then press
ENTER
.
START/
15 Press
ENTER
.
STOP
16 Press
repeatedly to return to the date and time display.
92
Entering and Using Programs
Being Polled (Memory polling)
(Continued from Initial procedure.)
1
2
12 Press
to allow polling only once, or
to allow polling an unlimited
number of times.
START/
ENTER
13 Press
.
CONTRAST
RESOLUTION
14 Press
and/or
to adjust the resolution and contrast if
START/
desired, and then press
ENTER
.
START/
15 Press
ENTER
.
STOP
16 Press
repeatedly until you return to the date and time display.
Clearing a Program Key
To clear a Program Key, follow these steps:
Display:
MENU
5
1
1 Press
,
and
.
1:PROGRAM ENTRY MODE
1=SET, 2=CLEAR
2:PROGRAM CLEAR
PRESS PROGRAM KEY
2
2 Press
to select CLEAR.
01
02
03
04
05
06
07
08
09
10
3 Press the Program Key you want to
Q
11
/
!
W
12
A
/
/
"
|
E
13
/
#
R
14
/
$
T
15
/
%
Y
16
G
/
&
{
U
17
/
'
I
18
J
/
(
O
19
/
/
)
]
P
20
L
/
/
=
+
SYMBOL
21
S
D
F
/
H
/
}
/
[
K
clear.
22
23
24
25
26
27
28
29
30
Caps Lock
31
Z
32
/
<
^
X
33
/
/
/
>
\
C
/
B
N
36
/
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M
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39
DEL
34
;
38
.
SHIFT
/
:
_
-
,
93
Entering and Using Programs
START/
4 Press
ENTER
.
STOP
5 Press
repeatedly until you return to the date and time display.
Using a Program Key
Follow the steps below to perform a programmed operation.
1 If this is a transmission operation or
memory polling operation, load the
document.
01
02
03
04
05
06
07
08
09
10
2 Press the appropriate Program Key.
Q
11
/
!
W
12
A
/
/
"
|
E
13
/
#
R
14
/
$
T
15
/
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Y
16
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/
&
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U
17
/
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18
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/
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O
19
/
/
)
]
P
20
L
/
/
=
+
SYMBOL
21
S
D
F
/
H
/
}
/
[
K
22
23
24
2
26
27
28
29
30
Caps Lock
31
Z
32
/
<
^
X
33
/
/
/
>
\
C
/
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36
/
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37
/
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39
DEL
34
;
38
.
SHIFT
/
:
_
-
,
Canceling a programmed timer operation
If a Program Key has been pressed for a timer operation and you need to
cancel the operation before it is performed, follow the steps below.
Note: This procedure will not work for a document stored for a batch transmission.
To cancel a batch transmission operation, see Canceling a document stored for
1 Press the Program Key.
START/
2 Press
ENTER
.
94
Duplex Scanning for Two-sided Documents
Duplex Scanning for Two-sided Documents
To transmit or copy documents which have printing or graphics on both sides
of the page or pages, use Duplex Scanning. With this function, you simply
feed the document (all pages) through the machine once, turn the stack of
pages over, and feed it through again.
♦ The machine will automatically sort the pages into the correct order (front of
1st page, back of 1st page, front of 2nd page, back of 2nd page, etc.).
♦ Duplex Scanning can be used for copying (single copies and sorted
multiple copies only) and any type of transmission from memory.
♦ Note that any blank sides must be included when scanning the pages (if the
number of pages is not equal each time the machine scans the stack, an
error will result). The blank sides will not, however, be printed out.
1 Load the document (s).
• Make sure the page(s) are front face
down, with the first page on the bottom.
• SEND READY will appear in the
display.
START/
DUPLEX SCAN
2 Press
and then
ENTER
.
3 Perform all steps of the desired copy or memory transmission.
4 When all pages of the document have been scanned, turn the stack over
(do not change the page order) and load it again.
START/
5 Press
ENTER
.
95
Print Hold
Print Hold
The Print Hold function is used to hold received faxes in memory instead of
printing them as they are received. To print the faxes, the programmed Print
Hold code must be entered.
To use the Print Hold function, program a Print Hold code as explained below
and then activate the Print Hold function as explained on the following page.
Programming the Print Hold code
Follow the steps below to program a Print Hold code.
Display:
PRINT HOLD
@
1 Press
.
PRINT HOLD
ENTER #(1-4,
,
)
2:PRT. HOLD CODE SET
ENTER PASSCODE #
2
2 Press
.
3 Press the numeric keys to enter the desired Print Hold code (any 4-digit
number).
START/
4 Press
ENTER
.
• The machine will print out the Print Hold code for your records.
• In the event that you forget the code and have kept no record, contact your
Sharp dealer.
96
Print Hold
Activating the Print Hold function
Once you have programmed a Print Hold code, follow the steps below to
activate the Print Hold function.
♦ A Print Hold code must be programmed before the Print Hold function can
be activated.
Display:
PRINT HOLD
@
1 Press
.
PRINT HOLD
ENTER #(1-4,
,
)
4: ACTIVATE PRT. HOLD
1=YES, 2=NO
4
1
2 Press
.
3 Press
to select YES.
Printing received faxes
When the Print Hold function is activated, RCVD PRINT HOLD FAX will
appear in the display when a fax has been received to memory. Follow the
steps below to print the fax (or faxes).
Display:
PRINT HOLD
@
1 Press
.
PRINT HOLD
ENTER #(1-4,
,
)
1:HOLD DATA PRINT
ENTER PASSCODE #
1
2 Press
.
3 Press the numeric keys to enter the Print Hold code.
START/
4 Press
ENTER
.
• The received fax will print out.
97
Print Hold
Turning off the Print Hold function
In the event that you need to turn off the Print Hold function, follow the steps
below.
♦ The Print Hold function cannot be turned off if a received fax is being held
in memory by the Print Hold function. First print the fax and then turn off
Print Hold.
Display:
PRINT HOLD
@
1 Press
.
PRINT HOLD
ENTER #(1-4,
,
)
4: ACTIVATE PRT. HOLD
1=YES, 2=NO
4
2
2 Press
.
PRT. HOLD CODE=
ENTER PASSCODE #
3 Press
to select NO.
4 Press the numeric keys to enter the Print Hold code.
START/
5 Press
ENTER
.
98
Print Hold
Clearing the Print Hold code
Follow the steps below if you need to clear the Print Hold code.
Note: To clear the Print Hold code, the Print Hold function must first be turned
off as explained on the previous page.
Display:
PRINT HOLD
@
1 Press
.
PRINT HOLD
ENTER #(1-4,
,
)
3:PRT. HOLD CODE CLR
ENTER PASSCODE #
3
2 Press
.
3 Press the numeric keys to enter the Print Hold code.
START/
4 Press
ENTER
.
99
Department Control
Department Control
Department Control is used to restrict use of the machine to authorized users.
When it is activated, a department code must be entered before an operation
can be performed.
♦ Department Control can only be activated by your Sharp dealer. If you wish
to use this function, contact your dealer.
♦ Department Control allows you to track the number of pages transmitted as
well as the transmission time for each authorized department or person.
Programming Department Codes
Up to 99 different Department Codes can be programmed to allow access to
the fax machine. Transmitted pages and transmission time will be kept track of
separately for each code. After you enter a code, inform the appropriate group
or individual.
♦ A name must be assigned to each code. Only the name, not the code, will
appear on the Department Usage List.
♦ Be sure to keep a record of each code and name. If you misplace the
record, contact your dealer.
Display:
MENU
3
1 Press
and
.
3:ENTRY MODE
ENTER #(01-08,
,
)
7
0
1
2 Press
and
.
07:DEPT. CODE MODE
1=SET, 2=CLEAR
2
3 Press
to program a Department Code, or
to clear a Department
Code.
4 Programming: Enter a 2-digit number from “01” to “99” with the numeric
keys. This number identifies the Department Code that you will enter in
the next step.
100
Department Control
Clearing: Enter the 2-digit number that identifies the Department Code
you want to clear.
Note: It is not possible to clear the Department Code that you currently used to
access the machine. It is also not possible clear a Department Code if only one
code is programmed.
5 Programming: Enter a Department Code (4 digits or the number of digits
set by Option Setting 27 as explained on page 114).
Clearing: Enter the Department Code that you wish to clear, and go to
Step 8.
START/
6 Press
ENTER
.
7 Press the letter entry keys to enter a name for the Department Code.
START/
8 Press
ENTER
.
9 Return to Step 4 to program (or clear) another Department Code, or
STOP
press
repeatedly to return to the date and time display.
Accessing the machine
When Department Control is activated, you must enter your Department Code
before using the machine.
♦ If you do not begin the operation within one minute after entering the code,
the machine will return to controlled access mode.
Note: You do not need to enter a Department Code to receive faxes manually (by
START/
picking up an extension phone connected to the same line and pressing
the fax machine).
ENTER
on
101
Blocking Reception of Unwanted Faxes
Blocking Reception of Unwanted Faxes
The Anti Junk Fax function allows you to block reception of faxes from parties
that you specify. This saves paper by not printing out unwanted "junk" faxes.
To use this function, first turn it on by setting Option Setting 20 (Anti-Junk Fax)
you do not want to receive faxes as explained below.
♦ Up to 50 numbers can be entered in the Anti Junk Number List.
♦ To clear a number from the Anti Junk Number List, you need to know the 2-
digit number that identifies it. If you have forgotten this number, print out the
Anti Junk Number List as explained on page 116.
Display:
MENU
3
6
0
1 Press
,
,
,
.
06:STORE JUNK FAX #
1=SET, 2=CLEAR
1
1:JUNK FAX # SET
ENTER # (01-50)
2 Press
to enter a number in the Anti
Junk Number List.
(Press
list.)
to clear a number from the
2
3 Entering: Enter a 2-digit number from “01” to “50” with the numeric
keys. This number identifies the fax number that you will enter in the
next step.
Clearing: Enter the 2-digit number that identifies the fax number you
want to clear, and go to Step 5.
4 Enter the fax number.
START/
5 Press
ENTER
.
STOP
6 Return to Step 3 to enter (or clear) another fax number, or press
repeatedly to return to the date and time display.
102
Telephone Billing
Telephone Billing
If you are on a PBX, you can have the fax machine send a code to the PBX
that identifies the sender for billing purposes each time a fax is sent.
Telephone billing is possible in two ways: using Department Control and by
direct billing code entry.
Using Department Control
If you are using the Department Control function, you can use Department
Codes for telephone billing. In this case, the fax machine will automatically
send the Department Code that a department member enters to access the
fax machine to the PBX. The PBX can then use the Department Code to bill
the call to that department.
To use Department Control for telephone billing, program a Department Code
for each group that will use the fax machine (see Department Control on page
100), and then have your dealer activate Department Control. After this, set
Direct billing code entry
If you don’t want to use Department Control for telephone billing, you can
have users enter an assigned billing code (any number up 9 digits long) each
time they use the fax machine. The fax machine will automatically send this
code to the PBX for billing purposes. To use this function, have your dealer
activate the function and then set Option Setting 26 (Telephone Billing Code)
to ON as explained on page 113.
Note: The billing code should be assigned by your PBX administrator. Billing
codes are not programmed into the fax machine.
Users should enter their billing code as follows when performing an operation
on the fax machine. The code need only be entered when calling outside of
the PBX.
103
Telephone Billing
1 Load the document (s).
• If you are using Normal Dialing, press
SPEAKER
or pick up an extension phone
connected to the same line.
• SEND READY will appear in the
display.
2 Enter your number to access an outside line (max. of 3 digits).
Space
3 Flip down the Rapid Key overlay and press
, enter the billing
Space
code (max. of 9 digits), and then press
again.
• Note: The code will appear as asterisks in the display and will not appear in
the Activity List or Transaction Report.
CONTRAST
RESOLUTION
4 Press
and/or
to adjust the resolution and contrast if
desired.
5 Dial the other party by the desired method and transmit the document.
104
Distinctive Ring
Distinctive Ring
Important:
♦ To use distinctive ring, you must subscribe to a distinctive ring service from
your local phone company.
♦
Your fax machine may not be compatible with some distinctive ring services.
Distinctive ring is a service offered by some local telephone companies
whereby they assign an additional second number to your regular single line.
The second number rings differently from your normal number.
If you subscribe to a distinctive ring service, you can set the fax machine to
automatically answer when your second number is called. This allows you to
use the second number as an exclusive fax number.
To have your fax automatically answer when your second number is called,
follow the steps below:
Display:
MENU
4
1 Press
, and
.
4:OPTIONAL SETTING
ENTER #(01-34,
,
)
28: DISTINCTIVE RING
ENTER # (1-5) (5)
8
2
2 Press
and
.
1
3
3 Press a number from
to
to select the ring pattern below that
4
matches your second number’s ring pattern. Or, press
to have your
5
fax automatically answer your normal telephone number. Press
turn off the distinctive ring function.
to
In the U.S.A.:
1
2
3
4
5
RING PATTERN 1
RING PATTERN 2
RING PATTERN 3
STANDARD RING
OFF SETTING
Two short rings
One short, one long, and one short ring
Two short rings and one long ring
Your standard (normal) ring pattern
Turn distinctive ring off
105
Distinctive Ring
In Canada:
1
2
3
4
5
6
7
RING PATTERN 1
RING PATTERN 2
RING PATTERN 3
RING PATTERN 4
RING PATTERN 5
STANDARD RING
OFF SETTING
Two short rings
One short, one long, and one short ring
Two short rings and one long ring
Three very short rings
Two very short rings
Your standard (normal) ring pattern
Turn distinctive ring off
STOP
4 Press
repeatedly to return to the date and time display.
106
6. Optional Settings
The optional settings allow you to customize the fax machine to better suit
your needs.
An initial setting has been made for each optional setting at the factory. To
change a setting, follow the steps below to access it, and then change the
setting as explained in the list that follows.
Display:
MENU
4
1 Press
and
.
4:OPTIONAL SETTING
ENTER #(01-34,
,
)
Example: Option Setting 01
selected
2 Press the numeric keys to enter the 2-
digit number (“01” to “34”) of the
optional setting that you wish to
change.
01: DEFAULT FAX RES.
ENTER # (1-3) (1)
0
1
Example: Optional Setting 01
OR
Press
or
to scroll through the
optional settings. When the desired
START/
optional setting appears, press
ENTER
.
3 Enter a selection for the optional setting by pressing the numeric keys.
See the list that follows for an explanation of each of the optional
settings.
4 After entering a selection, the subsequent optional setting will appear in
STOP
the display. To return to the date and time display, press
twice.
107
Optional Settings
Optional Settings
Setting 01: DEFAULT FAX RESOLUTION
This option sets the default resolution (the resolution used if a setting is not
RESOLUTION
1
selected with
STANDARD,
) for transmitting documents. Press
for
2
3
for FINE, or
for SUPER-FINE.
♦ Initial setting: 1
Setting 02: NUMBER OF RINGS AUTO RECEPTION
This sets the number of rings the fax machine waits before answering an
0
0
incoming call in AUTO receive mode. Enter a number from
is entered, the fax machine will answer without ringing).
to
9
(if
♦ Initial setting: 1
Setting 03: NUMBER OF RINGS MANUAL RECEPTION
You can also have the fax machine automatically answer a call after a certain
number of rings in MANUAL reception mode. To turn on this function, enter
1
the desired number of rings (any number from
to 9 ). To turn off the
0
function, enter
.
♦ Initial setting: 0 (off)
Setting 04: AUTO LISTING
1
Press
(YES) to have the fax machine automatically print an Activity
Report once every 30 send/receive operations. (The report can still be printed
2
on demand at any time.) Press
(NO) to turn the function off.
♦ Initial setting: 2
108
Optional Settings
Setting 05: TRANSACTION REPORT PRINT SELECTION
This sets the condition for printing out a Transaction Report. Enter a number
1
5
from
to
as follows:
(ERROR/TIMER
MEMORY):
A report will be printed after an error, timer
operation, or memory operation
1
2
(SEND ONLY)
A report will be printed only after a
transmission
3
(ALWAYS PRINTS)
(NEVER PRINTS)
A report will be printed after each
transmission, reception, or error
4
5
A report will never be printed.
.
(ERROR ONLY)
A report will be printed only after an error
occurs
♦ Initial setting: 5
Setting 06: RECALL TIMES
This sets the maximum number of times your fax will automatically redial if the
0
0
1
4
line is busy. Enter any number from
to
.
♦ Initial setting: 02
Setting 07: RECALL INTERVAL
This sets the amount of time your fax will wait between automatic redials
0
1
0
2
when the line is busy. Enter
for 1 minute,
for 2 minutes, etc.,
up to a maximum of 15 minutes.
♦ Initial setting: 05
Setting 08: SECURITY SELECTION
1
2
Press
(ON) to turn polling security on, or
(OFF) to turn it off.
♦ Initial setting: 1
109
Optional Settings
Setting 09: ERROR CORRECTION MODE (ECM)
1
Press
(YES) to have any distortions in a transmission due to noise on the
telephone line corrected before print-out at the receiving end. This is only
2
effective when the other machine has ECM as well. Press
the function off.
(NO) to turn
Note: If the transmission or reception is taking place in Super G3 mode, ECM
will operate regardless of the ECM setting.
♦ Initial setting: 1
Setting 10: AUTO COVER SHEET
1
Press
(YES) to have the fax automatically generate a cover sheet and
2
send it as the last page of each transmission. Press
function off.
(NO) to turn the
♦ Initial setting: 2
Note: In North America, Setting 11 is not used.
Setting 12: COPY SCANNING
This setting is used to reduce copies slightly before printing to ensure that
1
data on the edges are not cut off. Press
(AUTO) for automatic reduction,
2
or
(100%) for no reduction.
♦ Initial setting: 2
Setting 13: COPY CUT-OFF
This setting determines how the fax machine will copy documents that are
1
longer than the printing paper. Press
(CONTINUE) to have the remainder
2
of the document printed on a second page, or
print) the remainder.
(CUT-OFF) to cut off (not
♦ Initial setting: 2
Setting 14: RECEIVE REDUCE
This setting is used to reduce received documents slightly before printing to
1
ensure that data on the edges are not cut off. Press
(AUTO) for automatic
2
reduction, or
(100%) for no reduction.
♦ Initial setting: 1
110
Optional Settings
Setting 15: IMAGE MEMORY PRINT
1
Press
(YES) to include a copy of the first page of the transmitted
2
document on the Transaction Report. Press
(NO) to turn the function off.
This setting is only effective when transmitting from memory.
♦ Initial setting: 1
Setting 16: CASSETTE SELECTION
1
Press
(AUTO SELECTION) if you want the fax machine to automatically
select the printing paper source (tray or cassette) according to the size of
each page received or copied. (If a document consists of multiple pages of
different sizes, each page will be printed on the paper that best matches its
size.)
2
Press
(AUTO SELECTION 2) if you want the fax machine to automatically
select the printing paper source (tray or cassette) according to the size of the
first page of the document received or copied. (If the document consists of
multiple pages of different sizes, all pages will be printed on the same size of
paper based on the size of the first page.)
3
Press
(MANUAL SELECTION) if you want to set a fixed order of priority
1
for the paper sources. When the 1ST PRIORITY setting appears, press
to have paper always drawn from the tray regardless of the size of the
2
received or copied document, or
to have paper always drawn from the
1
cassette. When the 2ND PRIORITY setting appears, press
to have paper
drawn from the other source in the event that the “1st priority” source runs out
2
of paper, or
(NONE) to have the incoming fax received to memory.
Note: This setting will only appear if your dealer has installed the paper
cassette option and Option Setting 31 (Seperate Mode) is turned off.
♦ Initial setting: 1
Setting 17: RETRANSMISSION TIMES
This sets the number of times the fax will reattempt a memory transmission
which has been interrupted by a line error or power failure. Enter any 2-digit
0
1
1
4
0
0
number from
to
, or enter
to turn off the function.
♦ Initial setting: 10
111
Optional Settings
Setting 18: RETRANSMISSION INTERVAL
You can select the number of minutes the fax waits between each memory
0
1
0
2
retransmission attempt. Enter
for 1 minute,
for 2 minutes,
etc., up to a maximum of 15 minutes. If you do not want the fax to wait
0
0
between attempts, enter
.
♦ Initial setting: 02
Setting 19: POWER SAVE MODE
To conserve power, you can have the laser printer heater in your fax machine
turn off when not in use. When this is done, the heater will turn on
automatically when you receive a document (there will be a slight delay before
printing while the heater warms up) and turn off when printing is completed.
1
2
Press
to turn on Power Save mode, or
to turn it off.
♦ Initial setting: 1
Setting 20: ANTI-JUNK FAX
1
Press
to block reception from fax numbers entered in the Anti Junk Fax
2
List. Press
to allow reception from all numbers.
♦ Initial setting: 2
Setting 21: ALARM VOLUME
This sets the volume of the beep sound that alerts you to error conditions and
1
2
informs you that operations have been completed. Press
for HIGH,
3
for LOW, or
for OFF.
♦ Initial setting: 2
Setting 22: DIAL MODE
1
2
This sets the dial mode. Press
if you are on a touch-tone line, or
if
you are on a pulse dial (rotary) line.
♦ Initial setting: 1
112
Optional Settings
Setting 23: QUICK ON-LINE
When you transmit a multi-page document, this setting determines whether
the fax machine will dial the receiving party and begin transmitting while
scanning is still in progress, or wait until all pages have been scanned before
1
dialing. Press
to have the fax machine dial and begin transmission while
2
scanning is still in progress, or
have been scanned.
to have the fax machine wait until all pages
♦ Initial setting: 1
Setting 24: MULTI TTI
1
If you are using Department Control, you can press
to have the
department name (the name associated with the department code entered by
an operator to access the fax) appear at the top of each transmitted
document. This will appear in place of the name entered in Entering Your
2
Name and Fax Number in Chapter 1. Press
to turn Multi TTI off (the
sender’s name entered in Chapter 1 will appear).
♦ Initial setting: 2
Setting 25: BEEP LENGTH
This sets the duration of the beep that signals the end of transmission,
1
2
3
reception, or copying. Press
no beep.
for 3 seconds,
for 1 second, or
for
♦ Initial setting: 1
Setting 26: TELEPHONE BILLING CODE
This setting allows you to use Department Codes or direct billing codes for
telephone billing on a PBX. (Your dealer must first activate Department
1
Control or direct billing code entry.) Press
to turn telephone billing on, or
2
to turn it off.
♦ Initial setting: 2
1
1
If you pressed
appear. Press
, the BILLING CODE DIAL selection will subsequently
if your PBX must receive the billing code before dialing a
2
telephone number, or
if it must receive the billing code after dialling a
telephone number. (Refer to your PBX manual or consult your PBX
adminstrator for this information.)
113
Optional Settings
Note: If you select AFTER for the BILLING CODE DIAL selection, you must press
REDIAL
SPEAKER
after dialing if you use
.
Setting 27: DEPARTMENT CODE DIGITS
Use this setting if you are using Telephone Billing and need to change the
number of digits of Department Codes to accord with your PBX’s telephone
3
billing system. Enter any number from
to 9 .
♦ Initial setting: 4
Setting 28: DISTINCTIVE RING
This sets the ring pattern to which your fax will answer if you subscribe to a
7
1
5
1
distinctive ring service. Enter a number from
to
(
to
in
♦ Initial setting: 5
Setting 29: VERIFICATION STAMP
1
Press
if you want the fax machine to stamp each original document page
as it is scanned. After scanning, you can check to see if all pages have been
2
stamped to verify that no double feeds occurred. Press
function off.
to turn the
Note: To use this function, your dealer must install the Verification Stamp
option.
♦ Initial setting: 2
Setting 30: COPY RESOLUTION
Use this setting to select the default copying resolution (the resolution used for
RESOLUTION
1
copying if a setting is not made with
). Press
for STANDARD,
2
3
for FINE, or
for SUPER-FINE.
♦ Initial setting: 2
114
Optional Settings
Setting 31: SEPARATE MODE
If desired, you can have the fax draw a sheet of paper from one of the paper
sources after each fax reception. By loading colored (or large) paper in that
source, each colored sheet drawn will act as a separator that makes it easy to
distinguish where one multi-page document ends and another begins. A
Transaction Report printed after a reception will also be printed from that
1
paper source to act as a separator sheet. To turn on this function, press
1
and then select the paper source for the separator paper by pressing
for
for the paper cassette. After turning on the function, be
sure to load appropriate paper in the selected paper source. To turn off
2
the paper tray or
2
Seperate mode, press
. (Note that the function will turn off automatically if
the selected paper source runs out of paper.)
Note: This setting is only available if your dealer has installed the paper cassette
option.
♦ Initial setting: 2
Note: If you turn off the Separate Mode setting, Option Setting 16 will
subsequently appear in the display to allow you make an appropriate setting for
cassette selection. If you don’t make a selection, 1:AUTO SELECTION will be
automatically selected.
Note: Settings 32 and 33 are not used.
Setting 34: LANGUAGE SELECT
This setting is used to select the language that appears in the display. Press
1
2
to select English or
to select French.
♦ Initial setting: 1
Note: Settings 35 through 38 are not used.
115
7. Printing Lists and Reports
You can print lists showing settings and information entered in the fax
machine. You can also print out reports on recent activity and individual
operations after they are completed. The lists and reports are described on
the following pages.
To print a list, follow the steps below.
Display:
MENU
2
1 Press
, and
.
2:LISTING MODE
ENTER #(01-11,
,
)
2 Press the numeric keys to enter the 2-digit number (“01” to “11”) of the
list you want to print.
1
0
Example: Activity Report
OR
Press
or
to scroll through the lists. When the desired list
START/
appears, press
ENTER
.
• If you selected the Destination List (03): You can select the order in
which the destinations (the fax numbers programmed for automatic dialing)
1
appear. Press
(NUMBER) to have the destinations appear in the order
2
of the Rapid Key and Speed Dial numbers. Press
(ALPHABET) to have
the destinations appear in alphabetical order (any destinations that do not
have a name programmed will appear at the end of the list). After selecting
START/
the order, press
ENTER
to print the list.
116
Printing Lists and Reports
Activity Report (List 01)
This report shows information on your most recently performed send and
receive operations (a combined maximum of 30 operations can appear). The
report is divided into two parts: the SEND REPORT, which shows information
on transmissions, and the RECEIVE REPORT, which shows information on
receptions.
♦ If Option Setting 4 (Auto Listing) is set to YES, a report will be automatically
printed out whenever information on 30 operations has accumulated. (A
report can still be printed on demand at any time.)
♦ All information is erased after a report is printed out. If automatic print-out is
turned off and the report is not printed manually for 30 operations, the
information on the oldest operation will be overwritten each time a new
operation is performed.
Explanation of headings
SENDER/
RECEIVER
The name or fax number of the other machine involved in the
transaction.
START
The time at which transmission/reception started.
Total time taken for transmission/reception.
Number of pages transmitted/received.
TX/RX TIME
PAGES
TYPE
CONF. TX - A confidential operation was performed.
(T) - A timer operation was performed.
(D) - The document was sent directly from the feeder, not
from memory.
117
Printing Lists and Reports
NOTE
(One of the following notes will appear under NOTE in the
report to indicate whether the transaction was successful,
and if not, the reason for the failure.)
OK - Transmission/reception was successful.
P.FAIL - A power failure prevented the transaction.
JAM - The printing paper or document jammed, preventing
the transaction.
BUSY - The fax was not sent because the line was busy.
COM.E-0 to COM.E-31 - A telephone line error prevented
the transaction. See Line Error in Problems and Solutions in
Chapter 9.
CANCEL - The transaction was cancelled because the
STOP key was pressed, no document was in the feeder, or
the other machine requested transmission using a function
which your fax machine does not have.
CANCEL 3 - (Used for confidential transmission only)
A confidential transmission was cancelled because the
receiving machine does not have a confidential function, a
confidential passcode is not programmed in the receiving
machine, its memory is full, or it is not a Sharp model.
CANCEL 4 - (Used for confidential transmission only)
A confidential ransmission was cancelled because an
incorrect mailbox number was entered for a fax machine with
confidential mailboxes, or the other machine’s memory is full.
Timer List (List 02)
This list shows the timer operations that are currently set.
Destination List (List 03)
This list shows the fax numbers that have been programmed for automatic
dialing.
Passcode List (List 04)
This list shows your settings for polling security, your name and fax number as
programmed in the fax machine, and a sample of the header printed at the top
of every page you fax (HEADER PRINT).
118
Printing Lists and Reports
Optional Setting List (List 05)
This list shows the current status of the option settings.
Program and Group List (List 06)
The top part of this list shows the programs that have been entered. The
bottom part shows the fax numbers that have been programmed into Group
Keys.
Batch Transmission List (List 07)
The Batch Transmission List shows the documents that are currently stored
for batch transmission.
Department Usage List (List 08)
This list shows total transmission time and pages transmitted (including
polling time and pages polled) for each department during the period
indicated on the list. The information is only available if Department Control
has been activated.
♦ Each time you print out the report, the data is cleared and a new period
begins.
Confidential Reception List (List 09)
This list shows which mailboxes have received confidential documents and
the total number of pages received. Print this list out whenever RCVD CONF.
FAX appears in the display.
Anti Junk Number List (List 10)
This list shows the fax numbers from which reception is not allowed.
Personal Book List (List 11)
This list shows the personal books that have been created.
119
Printing Lists and Reports
Transaction Report
This report is printed out automatically after an operation is completed to
allow you to check the result. The fax machine is set at the factory to print out
the report only when an error occurs. If desired, you can change the setting to
have it printed out under a variety of other conditions. See Option Setting 5
(Print Selection) in Chapter 6.
♦ If you wish to have the Transaction Report printed after a particular fax
REPORT
N/*
transmission, press
(flip up the Rapid Key overlay if it is down)
before performing the steps of the transmission. (To cancel printing of the
Transaction Report, press STOP .)
♦ The same headings appear in the Transaction Report as in the Activity
Report. See Activity Report in this chapter for an explanation of the
headings.
♦ The first page of the document will also appear below the report if the
document was sent from memory. If confidentiality is required, you can
prevent printing of the first page of the document by setting Option Setting
15 (Image Memory Print) to NO.
Printing the Scan/Print Counter List
The machine keeps counts of the number of pages scanned for fax
transmission and copying, and the number of received fax pages, copies, and
list pages printed. To print out a list showing these counts, follow the steps
below.
Display:
1 Press the following sequence of keys:
SCAN/PRINT COUNTER
ENTER #(1-2,
COPY/HELP
MENU
START/
9
,
,
,
,
,
ENTER
.
,
)
• This is a hidden operation, and therefore error beeps may sound and the
display may not respond normally when you press several of the above
keys. Disregard the error beeps and display while pressing the keys.
MENU
appear after you press
. Continue to press the above keys without
entering the password.
120
Printing Lists and Reports
1
2 Press
print the list.
Clearing the scan/print counts
To clear all counts that appear in the Scan/Print Counter List, follow the steps
below.
Display:
1 Press the following sequence of keys:
COPY/HELP
MENU
SCAN/PRINT COUNTER
ENTER #(1-2,
START/
9
,
,
,
,
,
ENTER
.
,
)
• This is a hidden operation, and therefore error beeps may sound and the
display may not respond normally when you press several of the above
keys. Disregard the error beeps and display while pressing the keys.
MENU
appear after you press
. Continue to press the above keys without
entering the password.
2: SCN/PRNT CNT CLEAR
OK? (PRESS START KEY)
2
2 Press
.
START/
ENTER
3 Press
to clear the counts.
• A list of the current counts will be printed and then the counts will be
cleared.
121
8. Maintenance
Cleaning the Scanning Glass and Rollers
Clean the reading glass and rollers frequently to ensure the quality of your
transmitted images and copies.
1 Open the operation panel.
• Squeeze the release marked PANEL
RELEASE and pull up.
2 Wipe the scanning glass, white backplate, and rollers with a soft cloth.
• Make sure that all dirt and stains (such as correcting fluid) are removed, as
dirt will cause vertical lines on transmitted images and copies. (If
necessary, wipe with denatured alcohol.)
White
backplate
Rollers
Scanning
glass
The Housing
Wipe the external parts and surface of the machine with a dry cloth.
Caution!
Do not use benzene or thinner. These solvents may damage or discolor the
machine.
122
Replacing the Verification Stamp
Replacing the Verification Stamp
If you are using the Verification Stamp function, you will need to replace the
ink cartridge in the stamp unit when it runs out of ink (when the stamped mark
on original documents becomes faint). A new ink cartridge can be obtained
from your dealer.
1 Remove the ADF exit tray.
2 Press down on the protruding tab of
the green ink cartridge and pull the
cartridge out with your fingers.
3 Insert the new ink cartridge into the
machine (make sure that the tab is
facing out).
1
4 Replace the ADF exit tray.
2
3
123
9. Troubleshooting
Problems and Solutions
Line error
Problem
Solution
LINE ERROR appears in
the display, and/or a
Try the transaction again. If the error persists, check
the following:
transaction report is
printed out with COM. E-
and a number from 0 to 31
in the NOTE column.
• Check the hookup. The cord from the TEL. LINE
jack to the wall jack should be no longer than six
feet.
• Make sure there are no modem devices sharing the
same telephone line.
• Check with the other party to make sure their fax
machine is functioning properly.
• Have your telephone line checked for line noise.
• Try connecting the fax machine to a different
telephone line.
• If the problem still occurs, your fax machine may
need service.
124
Problems and Solutions
Dialing and transmission problems
Problem
Solution
Dialing is not possible.
• Make sure the power cord is properly plugged into
a power outlet.
• Make sure that the telephone line is properly
connected to both the TEL. LINE jack and the wall
jack.
• Make sure that the fax machine is set to the correct
dialing mode for your telephone line. See Option
Setting 22 in Chapter 6.
The power is on, but no
transmission takes place.
• Make sure that the receiving machine has paper.
• Make sure that the telephone line cord is plugged
into the TEL. LINE jack, and not the TEL. SET jack.
• If the receiving machine is in manual mode with no
attendant, reception will not be possible.
• If the receiving machine is not a Sharp model,
make sure it is G3 compatible.
• Check the display for error messages.
• Press the SPEAKER key and check for a dial tone.
Nothing is printed at the
receiving end.
• Make sure that the document for transmission is
placed face down in the feeder.
A distorted image is
received at the other end.
• If ECM mode (Option Setting 9) is turned off, noise
on the telephone line may cause distortion. Try
sending the document again.
• Make a copy of the document on your fax machine.
If the copy is also distorted, your fax machine may
need service.
125
Problems and Solutions
Reception and copying problems
Problem
Solution
The fax machine doesn’t
receive documents
automatically.
• Make sure that the reception mode is set to AUTO.
If you subscribe to a distinctive ring service, make
sure that the Distinctive Ring function is set to the
correct ring pattern. If you do not subscribe to a
distinctive ring service, make sure that Distinctive
Ring is set to OFF SETTING. (See Distinctive Ring
in Chapter 5.)
The received document is • Ask the other party to send higher contrast
faint.
documents. If the contrast is still too low, your fax
machine may need service. Make a copy or print a
report to check your machine’s printing ability.
• The toner cartridge may need replacement.
The printed image
appears dirty and/or the
paper jams frequently.
• Have a service technician clean the print
compartment.
The power is on, but no
reception takes place.
• Make sure that the wall jack is connected to the
TEL. LINE jack, and not the TEL. SET jack.
Received images are
distorted.
• If ECM mode (Option Setting 9) is turned off, noise
on the telephone line may cause distortion. Have
the other party try sending the document again.
• If the other machine has ECM mode, make sure
this feature is turned on in both fax machines (see
Option Setting 9).
• Make a copy or print a report on your fax machine.
If the copy or report is also distorted, your fax
machine may need service.
• The drum cartridge may be damaged. Try a new
drum cartridge.
• The fusing unit and transfer roller may need to be
replaced during the life of the machine if print
quality begins to deteriorate. This must be done by
a service technician.
126
Problems and Solutions
The quality of copies is
poor and/or black lines
appear.
• Any dirt or material on the scanning glass will
cause lines to appear on copies and transmitted
faxes. Clean the scanning glass as explained in
Chapter 8.
Dots appear at regular
intervals on received
documents and copies.
• The drum cartridge may be damaged. Replace the
drum cartridge.
The printing paper comes • Make sure that the document is loaded properly in
out blank when you try to
receive a document.
the feeder of the transmitting machine. Make a
copy or print a report to confirm the printing ability
of your machine.
General problems
Problem
Solution
Nothing appears in the
display.
• Make sure the power cord is properly plugged into
a power outlet and the power switch is turned on.
• Connect another electrical appliance to the outlet to
see if it has power.
The machine does not
respond when you press
any of its keys.
• If a beep sound is not made when you press the
keys, turn off the power switch and then turn it on
again several seconds later.
Automatic document
feeding does not work for
transmission or copying.
• Check the size and weight of the document (see
Transmittable Documents in Chapter 2).
No reception occurs when • Make sure you have not run out of paper.
polling is attempted.
• Make sure the transmitting machine is in automatic
reception mode.
• If the transmitting machine has polling security,
make sure that your fax number has been entered
both in your machine and in the transmitting
machine.
127
Messages and Signals
Messages and Signals
Display messages
CHECK CASSETTE
CONF. REFUSED
This indicates that the cassette is not installed
properly.
A confidential transmission has been denied
because you entered an incorrect mailbox number
for a machine with mailboxes.
CONF. RX ERROR
Confidential reception was cancelled because the
mailbox number specified by the transmitting
machine is not programmed in your fax machine.
CHECK COVER OR DRUM
DRUM LIFE REACHED
FAX RCVD IN MEMORY
The print compartment cover is open or the drum
cartridge has not been installed. Close the cover
or install the drum cartridge.
The drum cartridge must be replaced soon (this
message appears when approximately 1000
pages can still be printed).
A fax has been received in memory because the
toner cartridge needs replacement, you have run
out of printing paper, or the paper is jammed. The
fax will automatically print out when the problem is
fixed.
LINE ERROR
Transmission or reception was not successful.
Press STOP to clear the message and then try
again. If the error persists, see Line Error in
Problems and Solutions in this chapter.
MEMORY FULL ERROR
An internal memory error occurred. You may need
to resend one or more pages of the document
being transmitted when the error occurred.
MEMORY FULL ERROR
PRESS STOP KEY
The memory is full and the transmission has been
canceled (this message appears when Option
Setting 23, Quick On-line, is set to NO). Press the
STOP key to clear the message .
MENU MODE
The MENU key has been pressed.
128
Messages and Signals
NO CONF. FUNCTION
NO PAPER
Confidential transmission was cancelled because
the receiving machine does not have a
confidential function, a confidential passcode is
not programmed in it, its memory is full, or it is not
a Sharp model.
This message will be followed by one of the paper
sources in parentheses, and informs you that the
paper source is out of paper. If no paper source is
indicated, both paper sources are out of paper.
ONHOOK DIAL MODE
OUTPUT TRAY OFF
The SPEAKER key has been pressed and the fax
machine is waiting for you to dial.
The received document tray is not attached.
Attach it as explained in Connections in Chapter 1
(the tray must be attached for the fax machine to
operate properly.)
PAPER JAM
The printing paper is jammed. See the following
section, Clearing Paper Jams.
RCVD CONF. FAX
A confidential fax has been received in memory.
Print the fax as explained in Confidential
Operations in Chapter 5.
REMOVE ORIGINAL(S)
SIZE ERROR
The original document is jammed. See the
following section, Clearing Paper Jams.
This message will be followed by one of the paper
sources in parentheses, and informs you that the
paper loaded in that source is not all the same
size.
REPLACE TONER
The toner cartridge must be replaced.
WAITING<MEMORY FULL>
The memory has become full and scanning has
stopped during scanning of a multi-page
document. Scanning will automatically resume
when sufficient memory becomes free (for
example, after several pages are transmitted).
129
Messages and Signals
Audible signals
Continuous tone
3 seconds
Indicates the end of transmission,
reception, or copying.
Intermittent tone
(3 beeps)
5 seconds
(1 second on, 1
second off)
Indicates incomplete transmission,
reception, or copying.
Rapid intermittent
tone
35 seconds
(0.7 seconds on,
0.3 seconds off)
Indicates that an extension phone
connected to the fax is off hook.
130
Clearing Paper Jams
Clearing Paper Jams
Clearing a jammed document
If the original document doesn’t feed properly during transmission or copying,
START/
or REMOVE ORIGINAL(S) appears in the display, first try pressing
ENTER
. If
the document doesn’t feed out, open the operation panel and remove it.
Important:
Do not try to remove a document without opening the operation panel. This
may damage the feeder mechanism.
1 Open the operation panel.
• Squeeze the release marked PANEL
RELEASE and pull up.
2 Remove the document.
3 Close the operation panel, making sure
it clicks into place.
131
Clearing Paper Jams
Clearing jammed printing paper
If the printing paper jams, PAPER JAM will appear in the display. Follow the
steps below to clear the jam.
1 Press the green release and open the
print compartment cover.
• Caution!
The fusing unit inside the print
compartment becomes very hot during
operation. Be careful not to touch the
inside of the compartment.
2 Remove the toner cartridge and place
it on a sheet of paper.
3 Remove the drum cartridge.
4 Remove the jammed paper.
• Make sure no torn pieces of paper remain in the print compartment and
rollers.
132
Clearing Paper Jams
OR
5 Replace the drum cartridge.
BLUE
• Make sure the drum cartridge is
inserted in as far as it will go.
GREEN
6 Replace the toner cartridge and then
close the print compartment cover.
BLUE
GREEN
7 If you have a paper cassette and the
display still indicates that paper is
jammed, pull out the cassette and
remove the jammed paper.
8 Replace the paper cassette.
133
FCC Regulatory Information
FCC Regulatory Information
This equipment complies with Part 68 of the FCC rules and the requirements adopted
by the ACTA. On the rear of this equipment is a label that contains, among other
information, a product identifier in the format US:AAAEQ##TXXXX. If requested, this
number must be provided to the telephone company.
A plug and jack used to connect this equipment to the premises wiring and telephone
network must comply with the applicable FCC Part 68 rules and requirements adopted
by the ACTA. A compliant telephone cord and modular plug is provided with this
product. It is designed to be connected to a compatible modular jack that is also
compliant. See installation instructions for details. This equipment connects to the
telephone network through a standard USOC RJ-11C network interface jack.
The REN is used to determine the number of devices that may be connected to a
telephone line. Excessive RENs on a telephone line may result in the devices not
ringing in response to an incoming call. In most but not all areas, the sum of RENs
should not exceed five (5.0). To be certain of the number of devices that may be
connected to a line, as determined by the total RENs, contact the local telephone
company. For products approved after July 23, 2001, the REN for this product is part of
the product identifier that has the format US:AAAEQ##TXXXX. The digits represented
by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3). For earlier
products, the REN is separately shown on the label.
If this equipment causes harm to the telephone network, the telephone company will
notify you in advance that temporary discontinuance of service may be required. But if
advance notice isn't practical, the telephone company will notify the customer as soon
as possible. Also, you will be advised of your right to file a complaint with the FCC if you
believe it is necessary.
The telephone company may make changes in its facilities, equipment, operations or
procedures that could affect the operation of the equipment. If this happens the
telephone company will provide advance notice in order for you to make necessary
modifications to maintain uninterrupted service.
If trouble is experienced with this equipment, or for repair or warranty information,
please contact your authorized Sharp dealer. If the equipment is causing harm to the
telephone network, the telephone company may request that you disconnect the
equipment until the problem is resolved.
This equipment may not be used on coin service provided by the telephone company.
Connection to party line service is subject to state tariffs. Contact the state public utility
commission, public service commission or corporation commission for information.
If your home has specially wired alarm equipment connected to the telephone line,
ensure that the installation of this equipment does not disable your alarm equipment. If
you have questions about what will disable alarm equipment, consult your telephone
company or a qualified installer.
When programming and/or making test calls to emergency numbers:
♦ Remain on the line and briefly explain to the dispatcher the reason for the call.
♦ Perform such activities in the off-peak hours, such as early morning or late evening.
134
S H A R P
Date Revised :July. 22, 2002
Date Issued :May. 28, 1998
MATERIAL SAFETY DATA SHEET (1/3)
MSDS No. B-1020
Section 1. Product and Company Identification
Product Name: TonerCartridgeof FO-44ND/FO-50ND/DUNT-455BSCZZ
Supplier Identification: Sharp Corporation
22-22 Nagaike-cho, Abeno-ku, Osaka, Japan
Local suppliers are listed below. Please contact the nearest supplier for additional information.
(Country)
U.S.A.
(Name and Telephone Number)
Sharp Electronics Corporation
Telephone number for information: 1-800-237-4277
Emergency telephone number : 1-800-255-3924
Canada
Sharp Electronics of Canada Ltd.
Telephone number for information: 905-890-2100
Emergency telephone number : 1-800-255-3924
Section 2. Ingredients
Ingredients
Cas No.
Proportion OSHA Z-Tables ACGIH TLV IARC
DFG-MAK(GER) Other Limits
Polyester resin
Trade Secret
>90%
---
---
---
---
---
(Trade secret No. 361615 -5042-P in New Jersey)
3
3
Carbon black
Polyolefin wax
Organic pigment Trade Secret
1333-86-4
9003-07-0
1 - 5%
1 - 5%
1 - 5%
3.5 mg/m
3.5 mg/m
2B
---
III 3B
---
TWA(Austl) : 3 mg/m3
---
---
---
---
---
---
---
---
(Trade secret No. 361615 -5025-P in New Jersey)
Section 3. Hazardous Identification
Most Important Hazards and Effects of the Products
For Human Health:
This toner is not classified as a human carcinogen. No symptoms expected with intended use.
For the Environment: No data are available on the adverse effects of this product on the environment.
For others:
None
Specific hazards: Dust explosion (like most finely divided organic powders)
Section 4. First-Aid Measures
Symptoms of Overexposure: No symptoms expected with intended use.
Routes of Entry: Eye contact, inhalation, ingestion
Information
Inhalation:
If symptoms are experienced, remove source of contamination or move victim to fresh air and
obtain medical advice.
Skin Contact: Flush with gently flowing water (preferably lukewarm) and soap for 15 minutes or until particle is removed.
If irritation does occur, obtain medical advice.
Eye Contact:
Do not allow victim to rub eye(s). Flush with gently flowing water (preferably lukewarm) for 15 minutes or
until particle is removed. Have victim look right and left, and, then up and down. If irritation does occur,
obtain medical attention. DO NOT attempt to manually remove anything stuck to the eye(s).
If irritation or discomfort occurs, obtain medical attention immediately.
Ingestion:
Note to Physician: None
Section 5. Fire-Fighting Measures
Suitable Extinguishing Media: CO2, water spray, foam and dry chemical
Extinguishing Media to Avoid: Full water jet
Special Firefighting Procedures: None
Fire and Explosion Hazards:
Protection of Firefighters:
If dispersed in air, toner, like most finely divided organic powders, may form an explosive mixture.
Use self-contained breathing apparatus (SCBA).
Section 6. Accidental Release Measuress
Personal Precautions:
Environmental Precautions: None
Methods for Cleaning Up: Wipe off with paper or cloth. DO NOT use vacuum cleaner when a large amount is
released. It, like most finely divided organic powders, may create a dust explosion.
None
Section 7. Handling and Storage
Handling
Technical Measures: None
Precautions: None
Safe Handling Advice: Try not to disperse the particles.
Storage
Technical Measures: None
Storage Conditions: Keep container closed. Store in a cool and dry place. Keep out of reach of children.
Incompatible Products: None
135
S H A R P
Date Revised :July. 22, 2002
Date Issued :May. 28, 1998
MATERIAL SAFETY DATA SHEET (2/3)
MSDS No. B-1020
Section 8. Exposure Control/Personal Protection
Engineering Measures
Ventilation: None required with intended use.
Control Parameters(As total dust)
OSHA-PEL(USA): 15mg/m3 ACGIH-TLV(USA): 10mg/m3 DFG-MAK(GER): 6mg/m3 Worksafe-TWA(Austl.): 10mg/m3
Personal Protective Equipment
Personal Protective Equipment
None required when used as intended in Sharp equipment. For use other than normal customer-operating procedures
(such as in bulk toner processing facilities), goggles and respirators may be required.
Hygiene Measures: Wash hands after handling.
Section 9. Physical and Chemical Properties
Appearance
Physical State: Solid
Form: Powder
Faint odor
Color: Black
Odor:
Explosion Properties:
No data available
1.2 (bulk density: 0.5)
Negligible
3
Particle Size(µm):
Boiling Point:
Melting Point(°C):
Softening Point(°C):
Flash Point:
5 - 15
Density(g/cm ):
Not applicable
No data available
120 - 130 *
Not applicable
Not applicable
Solubility in water:
Oxidizing Properties:
No data available
Ignition Temperature(°C): 450 *
Vapor Pressure:
Not applicable
pH:
Partition Coefficient, n-Octanol/Water: Not applicable
Section 10. Stability and Reactivity
Stability: Stable [ X ]
Unstable [
]
Hazardous Reactions: Dust explosion, like most finely divided organic powders.
Conditions to avoid: Electric discharge, throwing into fire.
Materials to Avoid: Oxidizing materials.
Hazardous Decomposition Products: CO, CO2
Section 11. Toxicological Information
Health Effects from Exposure: No symptoms expected with intended use.
Toxicological Data
Acute Toxicity:
Inhalation, LC50(mg/l): >0.74 (Rats,4hour exposure) * (This was the highest attainable concentration.)
Ingestion(oral), LD50(mg/kg): >5000 (Rats) *
Dermal, LD50(mg/kg): >2000 (Rats) *
Eye irritation: Non irritant (Rabbits) *
Skin irritation: Non irritant (Rabbits) *
Skin sensitizer: No data available
Mutagenicity: Negative * (AMES test)
(*= Based on data for other Products with similar ingredients)
Local Effects: see Chronic Toxicity or Long term Toxicity
Chronic Toxicity or Long Term Toxicity: Prolonged inhalation of excessive dust may cause lung damage.
It is attributed to "lung overloading", a generic response to excessive amounts of any
dust retained in the lungs for a prolonged interval. Use of this product, as intended,
does not result in inhalation of excessive dust.
In a study in rats by chronic inhalation exposure to a typical toner, a mild to moderate degree of
3
lung fibrosis was observed in 92% of rats in the high concentration(16mg/m ) exposure group,
3
and a minimal to mild degree of fibrosis was noted in 22% of the animals in the middle(4mg/m )
3
exposure group. But no pulmonary change was reported in the lowest(1mg/m ) exposure group,
the most relevant level to potential human exposures.
Carcinogenicity
IARC Monographs: Not listed
NTP(USA): Not listed
OSHA Regulated(USA): Not listed
In 1996 the IARC reevaluated carbon black as a Group 2B carcinogen (possible human
carcinogen). This valuation is given to Carbon Black for which there is inadequate human
evidence, but sufficient animal evidence. The latter is based upon the development of lung
tumors in rats receiving chronic inhalation exposures to free carbon black at levels that induce
particle overload of the lung.
Studies performed in animal models other than rats have not demonstrated an association
between carbon black and lung tumors. Moreover, a two-year cancer bioassay using a typical
toner preparation containing carbon black demonstrated no association between toner
exposure and tumor development in rats.
136
S H A R P
Date Revised :July. 22, 2002
Date Issued :May. 28, 1998
MATERIAL SAFETY DATA SHEET (3/3)
MSDS No. B-1020
Section 12. Ecological Information
No data are available on the adverse effects of this material on the environment.
Section 13. Disposal Consideration
Appropriate Methods of Disposal
Preparation(community provisions): Waste may be disposed or incinerated under conditions which meet all
federal, state and local environmental regulations.
Contaminated Packaging: Waste may be disposed or incinerated under conditions which meet all federal,
state and local environmental regulations.
Precautions: Do not throw the toner cartridge or toner into a n open flame. The hot toner may scatter and
cause burns or other damage.
Section 14. Transport Information
Special Precautions: None
Information on Code and Classifications According to International Regulations
UN Classification: None
Section 15. Regulatory Information
US Information
Information on the label: Not required
TSCA(Toxic Substances Control Act):
All chemical substances in this product comply with all applicable rules or order under TSCA.
SARA(Superfund Amendments and Reauthorization Act) Title III
302 Extreme Hazardous Substance: None
311/312 Hazard Categories: None
313 Reportable Ingredients: None
California Proposition 65:
This product contains no chemical substances subject to California Proposition 65.
EU Information
Information on the label (88/379/EEC) and 67/548/EEC) :
Symbol & Indication : Not required
R-phrase : Not required
S-phrase : Not required
76/769/EEC:
All chemical substances in this product comply with all applicable rules or order under 76/769/EEC.
Section 16. Other Information
NFPA Hazard Rating:
The National Fire Protection Agency(USA): Health: 1 Flammability: 1 Reactivity: 0
HMIS Rating: The National Paint and Coating Association(USA): Health: 1 Flammability: 1 Reactivity: 0
Recommended Uses: Toner for Electrophotographic Equipment
Restrictions:
This information relates only to the specific material designated as supplied by the
manufacturer. This information is supplied to us by the manufacturer and Sharp offers no
warranties as to its accuracy and accepts no responsibilities for any typographical errors which
may appear on these sheets. It is the responsibility of the user to determine the suitability of
this product for each particular use.
Literature References:
ANSI Z400.1-1993
ISO 11014-1
Commission Directive 91/155/EEC
The Material Safety Data sheet: A Practical Guide to First Aid: Canadian Centre for Occupational Health and Safety's publication
HMIS IMPLEMENTATION MANUAL: National Paint & Coatings association
IARC(1996): IARC monographs on the Evaluation of the Carcinogenic Risk of Chemicals to Humans, Vol.
65, Printing Process and Printing Inks, Carbon Black and Some Nitro Compounds, Lyon, pp.149-261
H.Muhle, B.Bellmann, O.Creutzenberg, C.Dasenbrock, H.Ernst, R.Kilpper, J.C.MacKenzie, P.Morrow,
U.Mohr, S.Takenaka, and R.Mermelstein(1991) Pulmonary Response to Toner upon Chronic Inhalation
Exposure in Rats. Fundamental and Applied Toxicology 17, pp.280-299.
Rivision Record:
July / 22/2002
Addition : Product Name FO-44ND / FO-50ND
137
QUICK REFERENCE GUIDE
Press a Group Key.
SENDING FAXES
SPEED DIAL
Press
and enter a Speed Dial
Place the document (up to
50 letter-size pages) face
down in the document
feeder.
START/
number (press
ENTER
to complete entry if
only one digit is entered).
START/
ENTER
(Note: For Normal Dialing and Direct Keypad
Dialing, you can also load the document after
dialing the number.)
Enter a full number and press
.
START/
3. When finished, press
ENTER
.
RESOLUTION
CONTRAST
Press
Normal Dialing
1. Lift extension phone or press
or
if needed.
RESOLUTION
CONTRAST
4. Press
5. Press
or
if needed.
START/
ENTER
SPEAKER
.
2. Dial the fax number (if using an extension
phone, dial on the extension phone keypad).
STORING AUTO DIAL NUMBERS
MENU
3. Wait for the reception tone (if a person
answers, ask them to press their Start key).
3
1
0
1. Press
,
,
,
.
1
2. Press
(Press
to store a number.
START/
4. Press
ENTER
.
2
to clear a number.)
Rapid Key Dialing
3. To store a Rapid Key number, press the
desired Rapid Key.
Press the desired Rapid Key.
SPEED DIAL
Speed Dialing
To store a Speed Dial number, press
and enter a number from 1 to 75 (press
START/
SPEED DIAL
1. Press
and enter the desired Speed
ENTER
if you entered a 1-digit number).
START/
ENTER
Dial number (press
if you entered a 1-
(If clearing a number, select it as explained
above and then perform Steps 7 and 9.)
digit number).
4. Enter the full fax number.
START/
2. Press
ENTER
.
START/
5. Press
ENTER
.
Direct Keypad Dialing
1. Dial the fax number.
6. Enter a name by pressing the letter keys.
START/
START/
2. Press
ENTER
.
7. Press
ENTER
.
BROADCASTING
1
2
8. Press
Press
if this is a Chain Dial number.
if this is a regular number.
BROADCAST
1. Load the document and press
.
STOP
2. Dial destination numbers:
Press a Rapid Key.
9. Press
repeatedly to exit.
138
GUÍA DE CONSULTA RÁPIDA
ENVÍO DE FAXES
START/
ENTER
Marcación Abreviada (pulse
para
Coloque el documento (hasta
50 páginas tamaño carta)
boca abajo en la bandeja
alimentadora de documentos.
completar la entrada, en caso de que haya
introducido un número de un solo dígito).
Introduzca un número completo y presione
START/
ENTER
.
(Nota: con la Marcación Normal y la Marcación
Directa desde el Teclado, también puede cargar
el documento después de marcar el número.)
START/
ENTER
3. Cuando haya terminado, presione
.
RESOLUTION
CONTRAST
RESOLUTION
CONTRAST, si resulta
Pulse
o
si resulta necesario.
4. Pulse
o
Marcación Normal
necesario
START/
ENTER
1. Descuelgue el teléfono supletorio o pulse
5. Pulse
SPEAKER
.
ALMACENAMIENTO DE NÚMEROS
PARA MARCACIÓN AUTOMÁTICA
MENU
2. Marque el número de fax (si utiliza un teléfono
supletorio, márquelo en el teclado numérico del
teléfono supletorio).
3
1
0
1. Pulse
2. Pulse
(Pulse
,
,
,
.
3. Espere hasta escuchar el tono de recepción (si
responde una persona, pídale que pulse la
tecla Inicio de su fax).
1
para almacenar un número.
2
para eliminar un número.)
START/
4. Pulse
ENTER
.
3. Para almacenar un número en una Tecla de
Marcación Rápida, pulse la Tecla de
Marcación Rápida deseada.
Marcación por Tecla de Marcación Rápida
Pulse la Tecla de Marcación Rápida deseada.
Marcación Abreviada
Para almacenar un número de Marcación
SPEED DIAL
Abreviada, pulse
e introduzca un
SPEED DIAL
1. Pulse
e introduzca el número de
START/
número del 1 al 75 (pulse
ENTER
, en caso de
Marcación Abreviada deseado (presione
que haya introducido un número de un solo
dígito).
START/
ENTER
, en caso de que haya introducido un
número de un solo dígito.
(Si desea eliminar un número, selecciónelo
como se ha explicado anteriormente y, a
continuación, siga los Pasos 7 y 9.)
START/
2. Presione
ENTER
.
4. Introduzca el número de fax completo.
Marcación Directa desde el Teclado
1. Marque el número de fax.
START/
5. Pulse
ENTER
.
6. Introduzca un nombre pulsando las teclas de
letras.
START/
2. Pulse
ENTER
.
START/
7. Pulse
8. Pulse
ENTER
.
TRANSMISIÓN A GRUPOS
BROADCAST
1. Cargue el documento y pulse
.
1
si se trata de un número de
2. Marque los números de destino:
Pulse una Tecla de Marcación Rápida.
Pulse una Tecla de Grupo.
2
Marcación en Cadena. Pulse
de un número normal.
STOP
si se trata
SPEED DIAL
9. Pulse
repetidamente para salir.
Pulse
e introduzca un número de
139
GUIDE DE RÉFÉRENCE RAPIDE
SPEED DIAL
ENVOIS DE FAC-SIMILéS
Pressez la touche
et entrez un numéro
Placez votre document
(jusqu'à 50 pages de format
papier à lettre) face imprimée
vers le bas dans le chargeur
de documents.
START/
de composition accélérée (pressez
ENTER
pour
conclure s'il s'agit d'un numéro à un chiffre).
START/
Entrez un numéro complet et pressez
ENTER
.
(Remarque : Pour la composition normale et la
composition directe au clavier, vous pouvez
également charger le document après avoir procédé
à la composition du numéro.
START/
ENTER
3. Lorsque vous avez terminé, pressez
.
RESOLUTION
ou CONTRAST si
RESOLUTION
Pressez les touches
nécessaire.
ou CONTRAST si
4. Pressez les touches
nécessaire.
START/
ENTER
Composition normale
5. Pressez la touche
1. Décrochez le combiné du téléphone
supplémentaire ou pressez la touche
ENREGISTREMENT DE NUMÉROS
À COMPOSITION AUTOMATIQUE
MENU
SPEAKER
.
2. Composez le numéro du fac-similé (si vous
utilisez un téléphone supplémentaire, composez
le numéro sur son clavier).
3
1
0
1. Pressez
2. Pressez
(Pressez
,
,
,
.
1
pour enregistrer un numéro.
3. Attendez la tonalité de réception (si une personne
décroche, demandez-lui de presser la touche
Start).
2
pour effacer un numéro.)
3. Pour enregistrer un numéro à composition par
touche rapide, pressez la touche rapide
souhaitée.
START/
4. Pressez la touche
ENTER
.
Pour enregistrer un numéro à composition
Composition par touche rapide
SPEED DIAL
accélérée, pressez la touche
et entrez
Pressez la touche rapide souhaitée.
un numéro compris entre 1 et 75 (pressez la
Composition accélérée
START/
SPEED DIAL
touche
chiffre).
ENTER
si vous avez entré un numéro à un
1. Pressez la touche
et entrez le numéro
START/
ENTER
de composition accélérée (pressez
si
(Si vous désirez effacer un numéro, sélectionnez-
le selon la méthode décrite ci-avant et exécutez
les étapes 7 et 9.)
vous avez entré un numéro à un chiffre).
START/
4. Entrez le numéro de fac-similé complet.
2. Pressez la touche
ENTER
.
START/
5. Pressez la touche
ENTER
.
Composition directe au clavier
6. Entrez un nom à l'aide des touches comportant
des lettres.
1. Composez le numéro de fac-similé.
START/
2. Pressez la touche
ENTER
.
START/
7. Pressez la touche
ENTER
.
DIFFUSION
1. Chargez le document et pressez la touche
1
8. Pressez
s'il s'agit d'un numéro à
2
composition enchaînée. Pressez
d'un numéro standard.
STOP
s'il s'agit
BROADCAST
.
2. Composez les numéros des destinataires :
Pressez une touche rapide.
Pressez une touche de groupe.
9. Pressez la touche
de manière répétée
pour quitter le menu.
140
Index
Dialing
A
Activity Report, 117
Direct Keypad, 47
Rapid Key, 45
Auto Listing, 108
Anti Junk Number List, 119
Audible signals, 130
Auto Cover Sheet, 110
Auto reception mode, 61
Auto-dial numbers, programming, 39
Speed, 46
Direct Keypad Dialing, 47
Distinctive ring, 105
Document feeder, 35
Document guides, 35
Document restrictions, 34
Document sizes, 33
Document, maximum scanning area, 34
Drum cartridge
B
Batch page numbering, 60
Batch Transmission List, 119
Beep length, 113
Duplex Scanning, 95
E
Error Correction Mode (ECM), 110
C
F
Cassette Selection, 111
Confidential Reception List, 119
Fine Resolution Priority, 108
G
Group Keys, 68-69
Copies, making, 64
Copy resolution, 114
Copying Scanning, 110
Cover Sheet, 58
H
Halftone setting, 36
Housing, cleaning, 122
I
Auto Cover Sheet, 110
Image Memory Print, 111
D
J
Date, setting, 26
Jams, clearing, 131-133
Job status, checking, 50
Daylight Saving Time, 27
Department Code Digits, 114
Department Usage List, 119
Destination List, 118
L
Language, selecting, 115
Dial mode, 112
141
Index
Letters, entering, 25
Line error, 124
Loading the document, 35
Recall Interval, 109
Recall Times, 109
Receive Reduce, 110
Reception mode
M
Memory
Redialing, 39, 52
Resolution, 36
Retransmission interval, 112
Retransmission times, 111
Ringer volume, 32
Checking documents in, 50, 63
Sending faxes from, 44
Substitute reception to, 63
Memory retransmission, 52
S
N
Scan/Print Counter List, 121
Scan/print counts, clearing, 121
Scanning glass, cleaning, 122
Search Dial, 48
Normal Dialing, 38
Number of rings in AUTO reception, 108
Number of rings in manual reception, 108
Separate Mode, 115
Speaker volume, 31
Speed Dialing, 46
O
Optional Setting List, 119
P
T
Page numbering, batch, 60
Paper jams, clearing, 131-133
Paper, loading, 21
TEL. LINE jack, 14
TEL. SET jack, 14
Telephone billing, 103
Telephone Billing Code, 113
Telephone line cord, 14
Telephone, connecting, 14
Time, setting, 26
Passcode List, 118
Password Protect setting, 29
Pauses in automatic dialing, 40
Personal Book List, 119
Timer List, 118
Security Selection, 109
Print Hold, 96
Program and Group List, 119
Toner cartridge
Toner cartridge indicator, 20
Transaction Report, 120
Print Selection, 109
Q
V
Quick On-line, 113
Verification Stamp, 16, 114
Replacing, 123
R
Rapid Key Dialing, 45
142
NOTICE
BE SURE TO ASK YOUR AUTHORIZED SHARP DEALER
ABOUT THE WARRANTY THAT YOUR SELLING DEALER
EXTENDS TO YOU. In order to assure you, the end-user, of
warranty protection, Sharp extends a limited warranty to each
of its authorized dealers and, in turn, requires each of its
authorized dealers to extend its own warranty to you on terms
that are no less favorable than those given to the dealer by
Sharp. You should be aware, however, that Sharp does not
itself extend any warranties, either express or implied, directly
to you, the end-user, and no one is authorized to make any
representations or warranties on behalf of Sharp. Specifically,
SHARP DOES NOT EXTEND TO YOU, THE END-USER,
ANY EXPRESS WARRANTY OR ANY IMPLIED WARRANTY
OF MERCHANTABILITY, FITNESS FOR USE OR FITNESS
FOR ANY PARTICULAR PURPOSE IN CONNECTION WITH
THE HARDWARE, SOFTWARE OR FIRMWARE EMBODIED
IN, OR USED IN CONJUNCTION WITH THIS PRODUCT.
Sharp is not responsible for any damages or loss, either
direct, incidental or consequential, which you, the end-user,
may experience as a result of your purchase or use of the
hardware, software or firmware embodied in or used in
conjunction with this Product. Your sole remedy, in the event
that you encounter any difficulties with the Product, is against
the authorized dealer from which you purchased the
Product.In the event that this authorized dealer does not
honor its warranty commitments, please contact the Vice
President, Sharp Electronics Corporation, Sharp Plaza,
Mahwah, NJ 07430-1163 or Sharp Electronics of Canada
Ltd., 335 Britannia Road East, Mississauga, Ontario L4Z
1W9, so that Sharp can try to help assure complete
satisfaction of all the warranty rights to which you are entitled
from the authorized dealer.
SHARP ELECTRONICS CORPORATION
Sharp Plaza, Mahwah, New Jersey 07430-1163
1-800-BE-SHARP
http://www.sharpusa.com
SHARP ELECTRONICS OF CANADA LTD.
335 Britannia Road East, Mississauga, Ontario L4Z 1W9
http://www.sharp.ca
SHARP CORPORATION
FOR YOUR RECORDS
Please record the model number and serial number below, for easy
reference, in case of loss or theft. These numbers are located on the
rear side of the unit.Space is also provided for other relevant
information.
Model Number
Serial Number
FO-4470
Date of Purchase
Place of Purchase
PRINTED IN THAILAND
(TINSE4516XHTZ)
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