Xerox Scanner 665E User Manual

FreeFlow Scanner 665E  
Getting Started  
For the DocuColor 8000/7000 Digital Press  
701P44150  
Version 1.0, September 2005  
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Conventions  
Standardized conventions have been used in this manual to assist  
you in visually locating and identifying information quickly.  
Symbols  
CAUTION: This symbol alerts you to an action that may cause  
damage to hardware, software, or result in the loss of data.  
WARNING: Warnings mark alert users to areas of the machine  
where there is a possibility of personal injury.  
WARNING: This symbol identifies an area on the machine that is  
HOT and should not be touched.  
WARNING: This symbol indicates a laser is being used in the  
machine and alerts you to refer to the appropriate safety  
information.  
KEY POINT: This symbol identifies information that is being  
emphasized and is important for you to remember.  
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Conventions  
The 1 2 3... symbol indicates the beginning of a task or work  
process you should use to complete a procedure and is followed  
by the first step of a numbered procedure, task, or work process.  
NOTE: This symbol calls your attention to information that is  
helpful, but not essential to complete a procedure or task.  
This symbol indicates that there is additional information from  
another source, such as a web site or manual.  
Writing style conventions  
Bold type indicates the name of a button to press or touch.  
Underlining is used to emphasize a word or term.  
Italic type is used for the text associated with symbols such as  
Notes to visually bring the information to your attention.  
Italic type is also used to indicate names, such as the name of  
a chapter, or the name of a screen.  
Procedures direct you to press buttons located on the Control  
Panel, and touch buttons located on the Touch Screen.  
Text referring to illustrations or screen samples precedes the  
image.  
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Safety notices  
This Xerox product and the recommended supplies are designed  
and tested to meet strict safety requirements. These include  
safety agency approval and compliance to established  
environmental standards. Please read the following instructions  
carefully before operating the product, and refer to them as  
needed to ensure the continued safe operation of your product.  
KEY POINT: The safety testing and performance of this product  
have been verified using Xerox materials only.  
WARNING: Any unauthorized alteration, which may include the  
addition of new functions or connection of external devices, may  
impact the product certification. Please contact your authorized  
local dealer for more information.  
Electrical safety  
Use only the power cord supplied with this equipment.  
Plug the power cord directly into a correctly grounded  
electrical outlet. Do not use an extension cord. If you do not  
know whether or not an outlet is grounded, consult a qualified  
electrician.  
Do not use a ground adapter plug to connect this equipment to  
an electrical outlet that lacks a ground connection terminal.  
WARNING: You may incur a severe electrical shock if the outlet is  
not grounded correctly.  
Do not place the press where people may step or trip on the  
power cord. Do not place objects on the power cord.  
Do not override or disable electrical or mechanical interlocks.  
Do not obstruct the ventilation openings. These openings  
prevent overheating of the machine.  
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Safety notices  
WARNING: Never push objects of any kind into slots or openings  
on this equipment. Making a contact with a voltage point or  
shorting out a part may result in fire or electrical shock.  
If any of the following conditions occur, immediately switch off the  
power to the machine and disconnect the power cord from the  
electrical outlet. Call an authorized Xerox service representative  
to correct the problem.  
The machine emits unusual noises or odors.  
The power cord is damaged or frayed.  
A wall panel circuit breaker, fuse, or other safety device is  
tripped.  
Liquid is spilled into the press.  
The machine is exposed to water.  
Any part of the machine is damaged.  
Disconnect device  
The power cable is the disconnect device for this equipment and is  
attached to the back of the machine as a plug-in device. To  
remove all electrical power from the machine, disconnect the  
power cable from the electrical outlet.  
WARNING: This product must be connected to a protective earth  
current.  
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Safety notices  
Laser safety  
North America  
This product complies with safety standards and is certified as a  
Class 1 Laser product under the Center for Devices and  
Radiological Health (CDRH) of the United States Food and Drug  
Administration (FDA) implemented regulations for laser  
products. This product complies with FDA 21 CFR 1940.10 and  
1040.11 except for deviations pursuant to Laser Notice No. 50,  
dated July 26, 2001. These regulations apply to laser products  
marketed in the United States. The label on the machine indicates  
compliance with CDRH regulations and must be attached to laser  
products marketed in the United States. This product does not  
emit hazardous laser radiation.  
CAUTION: Use of controls or adjustments or performance of  
procedures other than those specified herein may result in  
hazardous exposure of laser light.  
Since radiation emitted inside this product is completely confined  
within the protective housing and external covers, the laser beam  
cannot escape from the machine during any phase of the user  
operation.  
This product contains laser warning labels. These labels are  
intended for use by the Xerox Service Representative and are  
placed on or near panels or shields that require special tools for  
removal. Do not remove any of the panels. There are no operator  
serviceable areas in these covers.  
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Safety notices  
Europe (EU) and other markets  
This product complies with IEC’s safety standard 60825-1 (Edition  
1.2) issued August 2001.  
The equipment complies with laser product performance  
standards set by governmental, national, and international  
agencies as a Class 1 Laser Product. It does not emit hazardous  
radiation as the beam is totally enclosed during all phases of  
customer operation and maintenance.  
CAUTION: Use of controls or adjustments or performance of  
procedures other than those specified herein may result in  
hazardous radiation exposure.  
This product contains laser warning labels. These labels are  
intended for use by the Xerox Service Representative and are  
placed on or near panels or shields that require special tools for  
removal. Do not remove any of the panels. There are no operator  
serviceable areas inside these covers.  
If you need additional safety information concerning the product or  
Xerox supplied materials, you may call the following number:  
+44 (0) 1707 353434  
Safety standards  
North America  
This Xerox product is safety certified by Underwriters Laboratories  
Incorporated to Standards UL60950-1 (first edition), and CSA  
International CAN/CSA C22.2 No. 60950-1-03 ( First Edition).  
Europe (EU) and other markets  
This Xerox product is safety certified by Underwriters Laboratories  
Incorporated to publication IEC60950-1 (2001) First Edition.  
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Safety notices  
Maintenance safety  
Do not attempt any maintenance procedure that is not  
specifically described in the documentation supplied with your  
product.  
Do not use aerosol cleaners. The use of supplies that are not  
approved may cause poor performance of the press and could  
create a dangerous condition.  
Use the supplies and cleaning materials only as directed in  
this manual. Keep all materials out of the reach of children.  
Do not remove the covers or guards that are fastened with  
screws. There are no parts behind these covers that you can  
maintain or service.  
Do not perform any maintenance procedures unless you have  
been trained to do them by a Xerox representative, or unless a  
procedure is specifically described in one of the manuals included  
with your press.  
Operational safety  
Your Xerox equipment and supplies were designed and tested to  
meet strict safety requirements. These include safety agency  
examination, approval, and compliance with established  
environmental standards.  
Your attention to the following safety guidelines will help ensure  
the continued safe operation of your product:  
Use the materials and supplies specifically designed for your  
product. The use of unsuitable materials may result in poor  
performance of the machine and possibly a hazardous  
situation.  
Follow all warnings and instructions that are marked on or  
supplied with the machine.  
Place the machine in a room that provides adequate space for  
ventilation and servicing.  
Place the machine on a level, solid surface (not on a thick pile  
carpet) that has adequate strength to support the weight of the  
machine.  
Do not attempt to move the machine. A leveling device that  
was lowered when your machine was installed may damage  
the carpet or floor.  
Do not set up the machine near a heat source.  
Do not set up the machine in direct sunlight.  
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Safety notices  
Do not set up the machine in line with the cold air flow from an  
air conditioning system.  
Do not place containers of coffee or other liquid on the  
machine.  
Do not block or cover the slots and openings on the machine.  
Do not attempt to override any electrical or mechanical  
interlock devices.  
WARNING: Be careful when working in areas identified with this  
warning symbol. These areas may be very hot and should not be  
touched.  
If you need any additional safety information concerning the  
machine or materials, contact your Xerox representative.  
Ozone safety  
This product produces ozone during normal operation. The ozone  
is heavier than air, and the quantity is dependent on print volume.  
Providing the correct environmental parameters, as specified in  
the Xerox installation procedures, ensures that concentration  
levels meet safe limits.  
If you need additional information about ozone, request the Xerox  
publication, OZONE by calling 1-800-828-6571 in the USA. For a  
French language version, call 1-800-828-6571 in the USA, then  
press 2.  
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Notices  
Radio frequency emissions  
FCC in the USA  
This equipment has been tested and found to comply with the  
limits for a Class A digital device, pursuant to Part 15 of the  
Federal Communications Commission (FCC) Rules. These limits  
are designed to provide reasonable protection against harmful  
interference when the equipment is operated in a commercial  
environment. This equipment generates, uses, and can radiate  
radio frequency energy and, if not installed and used in  
accordance with the instruction manual, may cause harmful  
interference to radio communications. Operation of this equipment  
in a residential area is likely to cause harmful interference in which  
case the user will be required to correct the interference at his/her  
own expense.  
Changes or modifications to this equipment not specifically  
approved by the Xerox Corporation may void the user’s authority  
to operate this equipment.  
WARNING: Shielded cables must be used with this equipment to  
maintain compliance with FCC regulations.  
In Canada (ICES-003)  
This Class “A” digital apparatus complies with Canadian ICES-  
003.  
Cet appareil numérique de la classe “A” est conforme á la norme  
NMB-003 du Canada.  
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Notices  
Regulatory information for RFID  
This product generates 13.56 MHz using an Inductive Loop  
System as a Radio Frequency IDentification system device  
(RFID). This system is certified in compliance with European  
Council Directive 99/5/EC and applicable local laws or regulations  
as applicable.  
Safety extra low voltage approval  
This Xerox product is in compliance with various governmental  
agencies and national safety regulations. All system ports meet  
the Safety Extra Low Voltage (SELV) circuits for connection to  
customer-owned devices and networks. Additions of customer-  
owned or third-party accessories that are attached to the press  
must meet or exceed the requirements previously listed. All  
modules that require external connection must be installed per the  
installation procedure.  
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Certifications in Europe  
The CE marking that is applied to this product symbolizes Xerox  
Declaration of Conformity with the following applicable Directives  
of the European Union as of the dates indicated:  
January 1, 1995:  
Council Directive 73/23/EEC amended by Council Directive 93/68/  
EEC, approximation of the laws of the member states related to  
low voltage equipment.  
January 1, 1996:  
March 9, 1999  
Council Directive 89/336/EEC, approximation of the laws of the  
member states related to electromagnetic compatibility.  
Council Directive 99/5/EC on radio equipment and  
telecommunications terminal equipment and the mutual  
recognition of their conformity.  
A full declaration, defining the relevant directives and referenced  
standards, can be obtained from your Xerox Limited  
representative or by contacting:  
Environment, Health and Safety  
The Document Company Xerox  
Bessemer Road  
Welwyn Garden City  
Herts  
AL7 1HE  
England  
Tel Number +44 (0) 1707 353434  
WARNING: This system is certified manufactured and tested in  
compliance with strict safety and radio frequency interference  
regulations. Any unauthorized alteration which includes the  
addition of new functions or the connection of external devices  
may impact this certification. Please contact your local Xerox  
Limited representative for a list of approved accessories.  
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Notices  
WARNING: In order to allow this equipment to operate in  
proximity to Industrial, Scientific, and Medical (ISM) equipment,  
the external radiation from the ISM equipment may have limited or  
special mitigation measures taken.  
WARNING: This is a Class A product in a domestic  
environment. This product may cause radio frequency  
interference in which case the user may be required to take  
adequate measures.  
WARNING: Shielded cables must be used with this equipment to  
maintain compliance with Council Directive 89/336/EEC.  
It’s illegal in the USA  
Congress, by statute, has forbidden the reproduction of the  
following subjects under certain circumstances. Penalties of fine  
or imprisonment may be imposed on those guilty of making such  
reproductions.  
1. Obligations or Securities of the United States Government,  
such as:  
Certificates of Indebtedness  
Coupons from Bonds  
Silver Certificates  
National Bank Currency  
Federal Reserve Bank Notes  
Gold Certificates  
United States Bonds  
Federal Reserve Notes  
Certificates of Deposit  
Treasury Notes  
Fractional Notes  
Paper Money  
Bonds and Obligations of certain agencies of the government,  
such as FHA, etc.  
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Notices  
Bonds. (U.S. Savings Bonds may be photographed only for  
publicity purposes in connection with the campaign for the sale  
of such bonds.)  
Internal Revenue Stamps. (If it is necessary to reproduce a  
legal document on which there is a canceled revenue stamp,  
this may be done provided the reproduction of the document is  
performed for lawful purposes.)  
Postage Stamps, canceled or uncanceled. (For philatelic  
purposes, Postage Stamps may be photographed, provided  
the reproduction is in black and white and is less than 75% or  
more than 150% of the linear dimensions of the original.)  
Postal Money Orders.  
Bills, Checks, or Drafts of money drawn by or upon authorized  
officers of the United States.  
Stamps and other representatives of value, of whatever  
denomination, which have been or may be issued under any  
Act of Congress.  
2. Adjusted Compensation Certificates for Veterans of the World  
Wars.  
3. Obligations or Securities of any Foreign Government, Bank, or  
Corporation.  
4. Copyrighted material, unless permission of the copyright  
owner has been obtained or the reproduction falls within the  
“fair use” or library reproduction rights provisions of the  
copyright law. Further information of these provisions may be  
obtained from the Copyright Office, Library of Congress,  
Washington, D.C. 20559. Ask for Circular R21.  
5. Certificates of Citizenship or Naturalization. (Foreign  
Naturalization Certificates may be photographed.)  
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Notices  
6. Passports. (Foreign Passports may be photographed.)  
7. Immigration Papers.  
8. Draft Registration Cards.  
9. Selective Service Induction Papers that bear any of the  
following Registrant’s information:  
Earnings or Income  
Court Record  
Dependency Status  
Previous military service  
Physical or mental condition  
Exception: United States military discharge certificates may be  
photographed.  
10.Badges, Identification Cards, Passes, or Insignia carried by  
military personnel, or by members of the various Federal  
Departments, such as FBI, Treasury, etc. (unless photograph  
is ordered by the head of such department or bureau.)  
Reproducing the following is also prohibited in certain states:  
Automobile Licenses - Drivers’ Licenses - Automobile  
Certificates of Title.  
The above list is not all inclusive, and no liability is assumed for its  
completeness or accuracy. In case of doubt, consult your attorney.  
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Notices  
It’s illegal in Canada  
Parliament, by statute, has forbidden the reproduction of the  
following subjects under certain circumstances. Penalties of fines  
or imprisonment may be imposed on those guilty of making such  
copies.  
1. Current bank notes or current paper money.  
2. Obligations or securities of a government or bank.  
3. Exchequer bill paper or revenue paper.  
4. The public seal of Canada or of a province, or the seal of a  
public body or authority in Canada, or of a court of law.  
5. Proclamations, orders, regulations or appointments, or notices  
thereof (with intent to falsely cause same to purport to have  
been printed by the Queen’s Printer for Canada, or the  
equivalent printer for a province).  
6. Marks, brands, seals, wrappers or designs used by or on  
behalf of the Government of Canada or of a province, the  
government of a state other than Canada or a department,  
board, Commission or agency established by the Government  
of Canada or of a province or of a government of a state other  
than Canada.  
7. Impressed or adhesive stamps used for the purpose of  
revenue by the Government of Canada or of a province or by  
the government of a state other than Canada.  
8. Documents, registers or records kept by public officials  
charged with the duty of making or issuing certified copies  
thereof, where the reproduction falsely purports to be a  
certified copy thereof.  
9. Copyrighted material or trademarks of any manner or kind  
without the consent of the copyright or trademark owner.  
The above list is provided for your convenience and assistance,  
but it is not all inclusive, and no liability is assumed for its  
completeness or accuracy. In case of doubt, consult your solicitor.  
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Notices  
Environmental notices for the USA  
®
As an ENERGY STAR partner, Xerox Corporation has  
determined that this product meets the ENERGY STAR guidelines  
for energy efficiency.  
The ENERGY STAR and ENERGY STAR MARK are registered  
United Stated trademarks.  
The ENERGY STAR Office Equipment Program is a team effort  
between U.S., European Union and Japanese governments, and  
the office equipment industry to promote energy-efficient copiers,  
printers, fax, multifunction machines, personal computers, and  
monitors. Reducing product energy consumption helps combat  
smog, acid rain, and long-term changes to the climate by  
decreasing the emissions that result from generating electricity.  
Xerox ENERGY STAR equipment is preset at the factory. Your  
machine will be delivered with the timer for switching to Low  
Power Mode from the last copy/print output, set at 15  
minutes. The time to switch to power save (auto off/sleep) mode  
is set at 60 minutes from the last copy/print output. A more  
detailed description of the Power Saver Mode, together with  
instructions on changing the default time to suit your work pattern,  
can be found in the System Administration Guide, System Timers,  
Power Saver section.  
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Notices  
Environmental notices for Canada  
Terra Choice Environmental Services, Inc. of Canada has verified  
that this Xerox product conforms to all applicable Environmental  
Choice EcoLogo requirements for minimized impact to the  
environment.  
As a participant in the Environmental Choice program, Xerox  
Corporation has determined that this product model meets the  
Environmental Choice guidelines for energy efficiency.  
Environment Canada established the Environmental Choice  
program in 1988 to help consumers identify environmentally  
responsible products and services. Copier, printer, digital press,  
scanners, and fax products must meet energy efficiency and  
emissions criteria, and exhibit compatibility with recycled supplies.  
Currently, Environmental Choice has more than 1600 approved  
products and 140 licensees. Xerox has been a leader in offering  
EcoLogo approved products. In 1996, Xerox became the first  
company licensed to use the Environmental Choice EcoLogo for  
its copiers, printers, and fax machines.  
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Notices  
Product recycling and disposal  
If you are managing the disposal of your Xerox product, please  
note that the product contains lead and other materials whose  
disposal may be regulated due to environmental  
considerations. The presence of lead is fully consistent with  
global regulations applicable at the time that the product was  
placed on the market.  
North America  
Xerox operates a worldwide equipment take-back and reuse/  
recycle program. Contact your Xerox sales representative (1-800-  
ASK-XEROX) to determine whether this Xerox product is part of  
the program. For more information about Xerox environmental  
programs, visit www.xerox.com/environment.  
For recycling and disposal information, contact your local  
authorities. In the United States, you may also refer to the  
Electronic Industries Alliance web site: www.eiae.org.  
If your product is not part of the Xerox program and you are  
managing its disposal, please follow the instructions provided in  
the above paragraph.  
European union  
Application of this symbol on your equipment is confirmation that  
you must dispose of this equipment in compliance with agreed  
national procedures.  
In accordance with European legislation end-of-life electrical and  
electronic equipment subject to disposal must be managed within  
agreed procedures.  
Prior to disposal, contact your local dealer or Xerox representative  
for end-of-life take-back information.  
Other countries  
Please contact your local waste authorities and request disposal  
guidance.  
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1. Overview  
We know you’re anxious to start using on your FreeFlow Scanner  
665E for the DocuColor 8000/7000 Digital Press!  
This booklet will help you become familiar with your FreeFlow  
Scanner 665E before your trainer arrives.  
Here’s what you’ll learn:  
What happens at installation and setup  
Where to find documentation  
Basic capabilities  
What’s your job  
Identify major components of the scanner  
Overview of the scanner features  
How to power ON or OFF the scanner and PC  
How to scan a basic document  
Where to find additional Help information  
Where to find step-by-step procedures for troubleshooting  
problems  
Identify the scanner Customer Replaceable Units (CRUs) and  
where to find step-by-step procedures for replacing CRUs  
Location of your Customer Support Center phone number  
Time to get started!  
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1. Overview  
What happens at Installation and Setup  
Your Xerox representative installed the FreeFlow Scanner 665E  
and its associated PC.  
Your Xerox Service Representative also installed FreeFlow  
Scanner 665E software on the PC.  
A test job was sent from the scanner to the Digital Press to ensure  
all connections were working correctly.  
Where to find documentation  
Scanner customer documentation  
We recommend that you print all the Scanner Customer  
Documentation and keep it close to the press in the 3-ring binder.  
You can locate all Scanner customer documentation on your  
FreeFlow Scanner 665E Customer Documentation CD. Your  
customer documentation CD was shipped with the Scanner.  
®
®
You will find the following Adobe Acrobat PDF files on the CD:  
Operator Manual  
This manual provides information on how to use and maintain  
the Scanner.  
System Administration Guide  
This guide provides information on how to maintain:  
The associated PC: protecting it from viruses and related  
®
®
Microsoft Windows network and configuration  
The Scanner: using the Online Help for accessing the  
Configuration tab and CRU information  
This guide also provides information on system administration  
and FreeFlow administration.  
NOTE: In order to view and print the PDF files, Adobe Acrobat  
®
Reader must be loaded on your computer. Adobe Acrobat  
Reader software is included on the customer CD.  
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1. Overview  
Media documentation  
To download additional information about media that your Digital  
Press supports, go to http://www.xerox.com. Here you can  
download the following media documents:  
DocuColor 8000/7000 Operator Manual  
DocuColor 8000/7000 System Administration Guide  
FreeFlow Scanner 665E Operator Manual  
FreeFlow Scanner 665E System Administration Guide  
Additional customer documentation  
Supporting customer documentation for the scanner can be found  
in the online Help on the PC. You can access this information any  
time you wish. The online Help is discussed in more detail on  
Basic capabilities  
The Xerox FreeFlow Scanner 665E is a Xerox color-enabled  
scanner that interfaces with FreeFlow software. The scanner is  
an optional accessory that is used in conjunction with the  
DocuColor 8000/7000 Digital Press. The FreeFlow software is  
installed on the PC that comes with the scanner.  
The FreeFlow Scanner 665E is capable of:  
Scanning color images at 600 x 600 dots per inch (dpi).  
Providing the same resolution and ranges for both Platen and  
Automatic Document Feeder (ADF) scanning.  
Providing electronic page (ADF) deskew for color and black  
and white.  
Providing color scaling, ranging from 11-100% at 600 dpi and  
22-200% at 300 dpi.  
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1. Overview  
What’s your job?  
If you are the Key Operator or User  
The Key Operator or User is the person or persons who are the  
everyday user of the FreeFlow Scanner 665E. This person(s)  
performs any daily, basic operations associated with scanning  
and/or printing the scanned documents. The Key Operator/User  
also may perform any necessary jam clearance activities.  
If you are the System Administrator  
The System Administrator is responsible for setting up and  
maintaining the scanner and its related PC.  
Here are some of the System Administrator responsibilities and  
tasks, which may include and are not limited to:  
Checking printer status from the Scanner  
Adding, deleting, editing printers that communicate with the  
Scanner  
Maintaining the Scanner’s workstation software for network  
connectivity  
Replacing Scanner CRUs  
Refer to the Operator Manual, System Administration Guide, and  
online Help for detailed information on the above items.  
FreeFlow Scanner 665E Getting Started  
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1. Overview  
Scanner hardware overview  
The Xerox FreeFlow Scanner 665E is a high quality, high volume  
scanner. Teamed with scanning software and a personal  
computer, the scanner is a powerful tool for capturing and  
manipulating graphics and text.  
Scanner components  
The scanner is comprised of the following components:  
Control panel:  
Use these controls to start and stop scans as well as monitoring  
the status of the scanner.  
Control panel  
Power switch:  
The on/off switch is located on the rear of the right side panel.  
Power switch  
When you switch on the power, a yellow status LED on the control  
panel begins to flash. Wait until the scanner makes an audible  
"click" sound and the green status LED lights before turning on  
power to the PC.  
For more information about powering on/off the system, refer to  
Automatic Document  
Feeder (ADF):  
The ADF enables you to scan 1-sided and 2-sided documents  
quickly, and returns them in a stack in the same order you placed  
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1. Overview  
them in the input tray.  
ADF  
Document Glass:  
The Document Glass provides a 12 x 18 inch (304.8 mm x 457.2  
mm) scanning area and has standard and book registration  
guides. Scan directly from the Document Glass if you are  
scanning an image on photographic paper or you are scanning a  
delicate or damaged document.  
Document glass  
SCSI connection:  
SCSI stands for Small Computer System Interface. SCSI is the  
protocol that lets your PC communicate with the Xerox  
Scanner. The SCSI connection is located on the middle of the  
rear panel.  
SCSI connection  
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1. Overview  
SCSI cable:  
The SCSI cable enables communication between the scanner and  
the host PC.  
SCSI cable  
Power cord:  
Plug the power cord into the scanner at the left rear panel.  
Power cord  
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1. Overview  
Overview of FreeFlow applications  
KEY POINT: This book uses illustrations showing a DocuColor  
8000 Digital Press connected to a Fiery EXP8000 color  
server. Your system may vary depending on the digital press and  
color server for your work environment.  
For more detailed information on each of the FreeFlow  
applications, refer to your FreeFlow Scanner 665E Operator  
Manual.  
The FreeFlow applications include the following:  
Production Printer  
Settings:  
This application allows you to:  
Add, edit, and delete a printer  
Set a default printer  
Check the printer and/or job status  
Create a job ticket  
Scan and Print:  
This application provides a quick, easy way to scan, print, and  
save documents. It also allows you to apply enhancements,  
headers, footers, and page numbers to your scan jobs.  
Advanced Scanning: The Advanced Scanning options are  
accessed from the Scan and Print window by clicking the  
button. The Advance Scanning provides more scanning  
options and allows you to better define the scanning  
parameters of your original document.  
Job Ticket/Job Setup  
The Job Ticket/Job Setup options are accessed from the  
Production Printer Settings application, or from the Scan and Print  
application, or from the Quick Print application.  
A job ticket is an electronic record that specifies printing and  
finishing options for a document. The job ticket options available  
for your document are listed in the Job Setup dialog box.  
Quick Print:  
This application is available on the scanner and also can be  
installed and executed from client workstations on which have the  
required PC platform software loaded. Quick Print allows you to  
retrieve and print documents that are already set up, ready to  
print, and are stored in a digital format, such as RDO, PostScript  
(PS), PDF, TIFF, JPEG, HP/PCL, or ASCII.  
File Manager:  
The FreeFlow File Manager application allows you to manage  
your Raster Document Object (RDO) files. Use the FreeFlow File  
Manager to copy, move, rename, and/or delete an RDO file.  
Security Certification:  
This application is used with systems that connect to a DocuSP  
color server/controller only. It is used to provide additonal security  
to the system.  
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1. Overview  
Powering on/off the system  
The system consists of the scanner, the PC monitor, the and the  
PC workstation (hard drive tower, mouse, and keyboard).  
Power on  
Follow these steps when powering on the system.  
1. Power on the scanner and wait for the green LED to light.  
2. Power on the PC monitor.  
3. Power on the workstation.  
4. If required, log into the network.  
NOTE: All FreeFlow software applications are found by selecting  
from the Windows task bar the following: Start: Programs: Xerox  
FreeFlow Software.  
Power off  
Follow these steps when powering off the system.  
1. From the Windows tasteable select Start: Shut Down; the  
Shut Down Windows dialog box appears.  
2. Select Shut Down from the What do you want the  
computer to do? drop-down list.  
3. Select OK to shut down the PC and power off the  
workstation.  
4. Power off the PC monitor.  
5. Power off the scanner.  
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1. Overview  
RDO files  
RDO is the three-letter extension for the Raster Document Object  
file type. As stated earlier, the RDO file type is used primarily with  
FreeFlow, but you can use RDOs with other FreeFlow  
applications, or convert them to PostScript or PDF files.  
An RDO is a document file made up of images. An RDO has two  
parts:  
A PostScript wrapper which contains all the information about  
the structure and format of the pages in your document.  
A .CON directory that holds the TIFF, JPEG, PostScript, and  
Adobe PDF files that make up the pages of your document.  
When you create an RDO, FreeFlow creates both of these parts  
automatically.  
NOTE: For descriptions of the other file types you can use with  
RDOs, use the online Help system.  
For DocuSP users:  
To allow a user to print an RDO to a DocuSP/DocuColor  
production printer without logging in to the color server, you must  
create an account with the user name xrxusr and a password of  
your choice (such as xrx123). Once this account is created, the  
color server is available to any user that knows the name of the  
server and print queue. No security check is provided by the  
server.  
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1. Overview  
FreeFlow Help  
The FreeFlow Scanner 665E online Help system is an excellent  
source of information about the features available and how to use  
them.  
Accessing the Help system  
You can access the online Help system in a number of ways. The  
easiest way is to use the Help menu.  
Perform the following steps to access the Help system.  
1. From any FreeFlow Scanner 665E application, select Help:  
and either Help Topics or Help. The Help dialog box  
displays with the Contents tab displays.  
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1. Overview  
2. Select the Index tab to display an alphabetical list of Help  
topics. As you enter text into the Type in the keyword to  
find text box, topics associated with the words you type  
display.  
3. Select the Search tab to search the entire Help system for  
one or more specific keywords.  
4. Type a word in the Type in the keyword to find text box; for  
example, type mode.  
NOTE: You can type more than one keyword at a time in  
the Type in the keyword to find text box.  
5. Click the List Topics button to display all Help topics that  
contain the word “mode.”  
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1. Overview  
6. Double-click on the Enhance Image settings topic in the  
Select Topics to display list box. The topic displays in the  
text window on the right.  
NOTE: You can store any displayed Help topic as a  
Favorite. With the desired topic selected, click on the  
Favorites tab. Select Add to add the topic to your list of  
Favorites.  
7. Select Close (  
) in the title bar to close the Help system  
and return to the FreeFlow application window.  
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1. Overview  
Using the Document Glass  
Use the document glass under the following conditions:  
The document is old, fragile, or torn  
The document stock is lighter than 13 lb. or heavier than 32#  
lb.  
The document is on coated stock, inkjet paper, photographic  
paper, or other rigid media  
The document is larger than 11.7 x 17 inches  
The document is bound  
NOTE: Scan fragile documents, photographs (printed on  
photographic stock), inkjet papers, and bound documents on the  
Document Glass.  
Scanning a 1 or 2-sided document  
To scan a 1 or 2-sided document:  
1. Raise the document glass cover.  
2. Place the document on the document glass, registering it in  
the upper left corner.  
3. Close the document glass cover.  
4. Make the desired selections from the Scan and Print  
application.  
The Scan and Print application is discussed in Chapter 3 on  
5. If desired, make additional selections from Advanced  
Scanning.  
The Advanced Scanning application is discussed in the  
online Help and in the FreeFlow Scanner 665E Operator  
Manual.  
NOTE: If scanning a 2-sided document, be sure to select the  
2-sided option from Scan and Print/Advanced Scanning.  
6. When satisfied with settings, click Scan (from Scan and  
Print/Advanced Scanning).  
NOTE: If scanning a 2-sided document, turn the document  
over and repeat steps Step 4 through Step 6 for the second  
side.  
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1. Overview  
Scanning a bound document  
To scan a bound document:  
1. Raise the document feeder.  
2. Place the bound document on the Document Glass,  
registering it on the front center edge, as indicated by the  
icon on the document glass frame.  
3. Lower the document feeder, being careful not to move the  
bound document out of registration.  
4. From Advanced Scanning, select Document glass-bound  
original from the Scan location drop-down list.  
NOTE: The maximum page dimension for scanning a  
bound original is 9 x 12 inches.  
5. From Advanced Scanning choose the Right page, Left page,  
or Both pages radio button.  
6. Make the desired selections from the Advanced Scanning  
and Scan and Print applications.  
The Scan and Print application is discussed in Chapter 3 on  
7. When satisfied with settings, click Scan (from Scan and  
Print/Advanced Scanning).  
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1. Overview  
Using the ADF  
The ADF enables you to scan 1-sided and 2-sided documents  
quickly, and returns them in a stack in the same order you placed  
them in the input tray.  
Use the ADF for rapid scanning of up to 100 pages. The ADF can  
feed pages from 5.5 x 6.5 in. (139.7 x 165.1 mm), long edge feed  
(LEF), to 11.7 x 17 in. (297.2 x 431.8 mm) of uncoated, bond  
paper stock from 13 lb. (49 gsm) to 32 lb. (120 gsm).  
To use the ADF:  
1. From Advanced Scanning, ensure that Document feeder is  
selected from the Scan Location drop-down list.  
2. Place a document or stack of documents in the input tray  
face up, either in the short edge feed (SEF) direction or the  
long edge feed (LEF) direction.  
3. Adjust the ADF side guides so they gently touch the edges  
of the paper.  
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1. Overview  
4. From Advanced Scanning, click the SEF/LEF toggle to  
specify how the document is loaded in the input tray.  
Indicates direction  
the documents are  
loaded in the ADF  
5. Make the desired selections from the Advanced Scanning  
and Scan and Print applications.  
The Scan and Print application is discussed in Chapter 3 on  
6. When satisfied with settings, click Scan (from Scan and  
Print/Advanced Scanning).  
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1. Overview  
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2. Production Printer Settings  
Before you can print your scanned documents you must set up  
your printer or printers. This chapter provides step-by-step  
instructions for setting up and adding a printer.  
Opening the Production Printer Settings application  
Select Start: Programs: Xerox FreeFlow Software: Printer  
Production Settings.  
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2. Production Printer Settings  
The Printer Production Settings dialog box opens:  
KEY POINT: This book uses illustrations showing a DocuColor  
8000 Digital Press connected to a Fiery EXP8000 color  
server. Your system may vary depending on the digital press and  
color server for your work environment.  
Overview  
The Printer Production Settings application allows you to:  
Add a printer  
Edit an existing printer  
Delete a printer  
Choose a specific printer from the list as your default printer  
Check the status of any listed printer  
Create a job ticket  
Job Ticket information is discussed in detail in the FreeFlow  
Scanner 665E Operator Manual.  
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2. Production Printer Settings  
Adding a printer  
KEY POINT: This book uses illustrations showing a DocuColor  
8000 Digital Press connected to a Fiery EXP8000 color  
server. Your system may vary depending on the digital press and  
color server for your work environment.  
When adding a printer, enter the information for your site specific  
color printer by using the following procedure. If your site specific  
color printer is not a DocuColor 8000, your options and results  
may vary from what appears in this procedure.  
1. From the Printer Production Settings dialog box, select  
Add Printer. The Add Printer dialog box displays.  
NOTE: The availability of the Convert PDF files to PS and  
Support legacy DocuSP check boxes depends on the  
printer you add or select.  
2. Type your <site specific printer name> in the Printer name  
text box; refer to the example below:  
3. Type your <site specific print server> in the Printer server  
text box; refer to the example below:  
4. Type your <site specific print queue> in the Print queue  
text box; refer to the example below:  
NOTE: Type the appropriate information for your server and  
your print queue based on the server and the print queue at  
your site.  
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2. Production Printer Settings  
5. From the Printer model: drop-down list, select DocuColor  
8000: or your site specific printer.  
6. From the Print controller/server type: drop-down list, select  
your site specific print controller/server type.  
7. To ensure that the connection to the printer is working, select  
Test Print; this sends a test print to the printer.  
If you do not get a test print from the printer, return to Step 1  
and begin again. If you continue to have problems adding a  
printer, see your network or system administrator or  
assistance.  
8. Select OK. This returns you to the Production Printer  
Settings dialog box.  
9. Select Close. This closes the Production Printer Settings  
dialog box.  
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3. Scan and Print  
The Scan and Print process simulates a copier. The scanner  
creates a temporary digital file with which it uses to complete the  
copy.  
KEY POINT: For detailed and specific information about each of  
the Scan and Print features, refer to the FreeFlow 665E Operator  
Manual and the online Help.  
Opening the Scan and Print application  
KEY POINT: This book uses illustrations showing a DocuColor  
8000 Digital Press connected to a Fiery EXP8000 color  
server. Your system may vary depending on the digital press and  
color server for your work environment.  
From Start: Programs: select Xerox FreeFlow Software: and  
Scan and Print.  
Setup  
Enhance  
button  
options  
Scan  
options  
Print  
options  
More Options  
button  
Advanced  
Scanning button  
Restore Defaults, Scan/Print/Save,  
and Cancel Job buttons  
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3. Scan and Print  
Scan and print an original  
Follow these steps when scanning an original.  
1. With the Scan and Print application open, place the  
hardcopy document on the scanner glass or into the  
multisheet feeder.  
2. From the Options section, select Print.  
3. From the Scan section, make your desired selections.  
NOTE: By clicking on the Advanced Scanning... button,  
more options are available. For more information on the  
Advanced Scanning feature, refer to the online Help and the  
FreeFlowScanner 665E Operator Manual.  
Each one of these options is discussed in more detail in the  
FreeFlow Scanner 665E Operator Manual.  
4. From the Enhance Image section, select either Deskew or  
Despeckle (black and white mode only).  
5. From the Enhance Document section, select your desired  
options.  
NOTE: By clicking on the Setup... button, more options are  
available. This button is discussed in more detail in the  
FreeFlow Scanner 665E Operator Manual.  
6. From the Print section, make your desired selections.  
NOTE: By clicking on the More Options... button, a Job  
Setup dialog box opens with additional options. This button  
is discussed in more detail in the FreeFlow Scanner 665E  
Operator Manual and in the online Help.  
NOTE: To disable all additional options without having to  
change each one individually, clear the Apply More Options  
check box.  
7. To activate the copy process, at the bottom of the Scan and  
Print dialog box, select Scan and Print.  
NOTE: The green button on the scanner does not activate  
Scan and Print.  
8. When you are finished, close the Scan and Print application.  
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3. Scan and Print  
Scan and print a large job  
You can use Scan and Print to build large copying jobs with the  
Scan to Job button. Large jobs are defined as those with page  
counts that exceed the capacity of the scanner’s multisheet  
feeder.  
Follow these steps when scanning large jobs.  
1. With the Scan and Print application open, place the first  
portion of your job into the multisheet feeder.  
2. Select your job options; refer to Steps 2-8 of the “Scan and  
3. Select the Scan to Job button.  
4. After the first portion of your job is scanned, place the second  
portion of your job into the multisheet feeder.  
5. Repeat Steps 2-4 until your entire job is scanned.  
6. Select Print Job; your job is submitted to the selected printer.  
7. When you are finished, close the Scan and Print application.  
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3. Scan and Print  
Scan and save documents  
You can scan a document and save it as an RDO or an Adobe  
PDF by using the Scan and Print application.  
Follow these steps when scanning and saving documents.  
1. With the Scan and Print application open, place the  
hardcopy document on the scanner glass or into the  
multisheet feeder.  
2. From the Options section, select Save.  
3. Select your job options; refer to Steps 3-8 of the “Scan and  
4. From the Save section, select either RDO or PDF.  
5. Select Browse; the Save As dialog box opens.  
6. Use the Save in drop-down list to navigate to and select the  
desired Windows location to store the file.  
7. Type the name of your file in the File name text box.  
8. Select PDF Files (*.pdf) or RDO Files (*.rdo) from the Save  
as type list box.  
9. Select Save or OK to close the Save As dialog box and  
return to Scan and Print. The path for your job displays in the  
Location box.  
10. Select a printer from the Optimize for or the Printer drop-  
down list.  
11. Select any other appropriate options from this section.  
12. Select Scan and Save. Your file is saved to the specified  
location.  
13. When you are finished, close the Scan and Print application.  
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3. Scan and Print  
Scan, print, and save documents  
You can scan a document, print it, and save it as an RDO or an  
Adobe PDF by using the Scan and Print application.  
Follow these steps when scanning, printing, and saving  
documents.  
1. With the Scan and Print application open, place the  
hardcopy document on the scanner glass or into the  
multisheet feeder.  
2. From the Options section, select Print and Save.  
3. Select your job options; refer to Steps 3-8 of the “Scan and  
4. From the Save section, select either RDO or PDF.  
5. Select Browse; the Save As dialog box opens.  
6. Use the Save in drop-down list to navigate to and select the  
desired Windows location to store the file.  
7. Type the name of your file in the File name text box.  
8. Select PDF Files (*.pdf) or RDO Files (*.rdo) from the Save  
as type list box.  
9. Select Save to close the Save As dialog box and return to  
Scan and Print. The path for your job displays in the Location  
box.  
10. Click Save, Print & Save.  
11. When you are finished, close the Scan and Print application.  
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3. Scan and Print  
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4. Quick Print  
Quick Print allows you to quickly access, create a job ticket, and  
print a job that was previously scanned and saved.  
Printing a single file  
KEY POINT: This book uses illustrations showing a DocuColor  
8000 Digital Press connected to a Fiery EXP8000 color  
server. Your system may vary depending on the digital press and  
color server for your work environment.  
Use the following procedure to print a single file.  
1. Select Start: Programs: Xerox FreeFlow Software: Quick  
Print.  
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4. Quick Print  
The Quick Print dialog box opens:  
2. Select the file type you wish to print in the Show file type  
pull-down menu.  
3. Browse to the directory where the document is stored and  
select the file name of the document from the directory tree  
list. The selected filename will appear in the file selected  
field.  
4. Select a printer from the Printers pull-down menu.  
5. Click the Printer Settings button to modify the printer  
settings as necessary.  
6. Specify the number of copies to be printed.  
If you do not want to print the entire document, deselect the  
All checkbox and select the sequence of pages to print:  
a. Specify the starting page in the From list box.  
b. Specify the last page to print in the To list box.  
c. Click the Job Setup button to modify the job ticket  
settings as necessary.  
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4. Quick Print  
NOTE: The Job Setup button is disabled if an Adobe PDF file  
or an RDO with PDF pages that has been secured against  
printing. An error message is displayed and notifies the user  
that the PDF has been secured. The button is also disabled  
if the Print as separate jobs option is selected.  
The Print as file type pull-down menu allows the user to  
select the appropriate output format for files that do not have  
the necessary file extension. Selecting an option other than  
Printer default will NOT cause the file to be converted to the  
selected file type.  
7. Select the appropriate radio button:  
Print as one job: Jobs are printed as one job. The  
default job ticket is applied, but can be modified by  
clicking the Job Setup button.  
Print as separate jobs: Jobs are printed separately with  
the default job ticket applied to each file. Job Setup and  
Page Range options are disabled.  
8. Click Print to submit the job to the printer.  
NOTE 1: A dialog appears if the file contains PDF pages  
secured against printing. Follow the instructions in the dialog  
to print the file.  
NOTE 2: If Image Optimization for the selected printer has  
been enabled, print speed will be effected. Click the Cancel  
button and disable the optimization option if print speed is  
more important than image quality.  
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4. Quick Print  
Printing a job with multiple files  
1. Select the file type you wish to print in the Show file type  
pull-down menu.  
2. Select the List multiple files to print checkbox.  
The Quick Print window expands to reveal the job list at the  
bottom of the screen.  
3. Browse to the location of the document from the directory  
tree box.  
4. Highlight the file name of the first document to print.  
5. Click Add button. The file name appears in the job list.  
6. Repeat this process until you have added all of the desired  
jobs.  
7. Use the Move up and Move down buttons to arrange files in  
the appropriate print order from top to bottom.  
8. Click the Remove button to remove a selected file from the  
print list, or the Remove All button to clear the list.  
9. Select a printer from the Printers pull-down menu.  
10. Click the Printer Settings button to modify the printer  
settings as necessary.  
11. Specify the number of copies to be printed.  
12. If you do not want to print the entire document, deselect the  
All checkbox and select the sequence of pages to print:  
a. Specify the starting page in the From list box.  
b. Specify the last page to print in the To list box.  
13. Click the Job Setup button to modify the job ticket settings  
as necessary.  
NOTE: The Job Setup button is disabled if an Adobe PDF file  
or an RDO with PDF pages that has been secured against  
printing. An error message notifying the user that the PDF  
has been secured will be displayed. The button will aslo be  
disabled if the Print as separate jobs option has been  
selected.  
14. The Print as file type pull-down menu allows the user to  
select the appropriate output format for files that do not have  
the necessary file extension.  
Selecting an option other than Printer default will NOT cause  
the file to be converted to the selected file type.  
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4. Quick Print  
15. Select the appropriate radio button:  
Print as one job: Jobs are printed as one job. The  
default job ticket is applied, but can be modified by  
clicking the Job Setup button.  
Print as separate jobs: Jobs are printed separately with  
the default job ticket applied to each file. Job Setup and  
Page Range options are disabled.  
16. Click Print to submit the jobs to the printer in the order they  
are listed.  
NOTE 1: A dialog appears if the file contains PDF pages  
secured against printing. Follow the instructions in the dialog  
to print the file.  
NOTE 2: If Image Optimization for the selected printer is  
enabled, print speed are effected. Click the Cancel button  
and disable the optimization option if print speed is more  
important than image quality.  
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4. Quick Print  
Printing all the files in a selected directory  
To print all the files in a selected directory:  
1. Select the file type you wish to print in the Show file type pull-  
down menu.  
NOTE: By selecting a file type, only files of that type found in  
the directory will be printed. For example, if TIFF is the  
selected file type, all the TIFF files in the directory will be  
printed.  
2. Browse to the directory location and select the directory in  
the tree list. The directory path along with all the file  
extensions for the selected file type will appear in the File  
selected field.  
3. To print additional files or directory contents, perform the  
following:  
a. Select the List multiple files to print checkbox. The  
Quick Print window expands to reveal the job list at the  
bottom of the screen.  
b. Click the Add button to add the contents of the directory  
selected above. Files matching the selected file type will  
appear in the job list.  
NOTE: If you have selected Adobe PDF or RDO files  
containing PDF files that are password protected, you  
will be prompted to change the security settings for those  
files in Adobe Acrobat, and then re-add them.  
4. Browse to the location of the next document or directory  
using the directory tree box, or select a different file type from  
the Show file type pull-down to add files of that type from the  
same directory.  
5. Highlight a file name or directory name in the Directory tree.  
6. Click the Add button to add the file name or directory  
contents to the job list.  
7. Repeat this process until you have added all of the desired  
jobs.  
8. Use the Move up and Move down buttons to arrange jobs in  
the appropriate print order from top to bottom.  
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4. Quick Print  
9. Click the Remove button to remove a selected job from the  
print list, or the Remove All button to clear the list.  
10. Select a printer from the Printers pull-down menu.  
11. Click the Printer Settings button to modify the printer  
settings as necessary.  
12. Specify the number of copies to be printed.  
13. Click the Job Setup button to modify the job ticket settings  
as necessary.  
NOTE: The Job Setup button will be disabled if an Adobe  
PDF file or an RDO with PDF pages has been selected that  
has been secured against printing. An error message  
notifying the user that the PDF has been secured will be  
displayed. The button will aslo be disabled if the Print as  
separate jobs option has been selected.  
14. The Print as file type pull-down menu allows the user to  
select the appropriate output format for files that do not have  
the necessary file extension. Selecting an option other than  
Printer default will NOT cause the file to be converted to the  
selected file type.  
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4. Quick Print  
15. Select the appropriate radio button:  
a. Print as one job: Jobs are printed as one job. The  
default job ticket is applied, but can be modified by  
clicking the Job Setup button.  
b. Print as separate jobs: Jobs are printed separately  
with the default job ticket applied to each file. Job Setup  
and Page Range options are disabled.  
c. Click Print to submit jobs to the printer. If multiple jobs  
are being printed, they will be submitted in the order they  
are listed.  
NOTE 1: A dialog will appear if the file contains PDF  
pages secured against printing. Follow the instructions in  
the dialog to print the file.  
NOTE 2: If Image Optimization for the selected printer  
has been enabled, print speed will be effected. Click the  
<Cancel> button and disable the optimization option if  
print speed is more important than image quality.  
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5. File Manager  
This chapter discusses the File Manager application and provides  
instructions on how to copy, move, and delete objects or files.  
What is File Manager?  
File Manager is a substitute for the Windows Explorer, enabling  
you to manage large numbers of documents stored on the  
Windows file system. Use File Manager for moving and copying  
RDO objects.  
KEY POINT: DO NOT try to copy or move RDO documents using  
Windows Explorer; it is unfamiliar with RDO files and cannot  
manage them.  
File Manager also enables you to copy, delete, and move objects,  
print files, connect to network drives, run applications, and  
maintain disks.  
File Manager capabilities  
File Manager provides the following capabilities:  
Creating and managing directories  
Searching to find files  
Managing files  
Labeling and formatting disks  
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5. File Manager  
What is displayed in the File Manager window?  
The File Manager window displays a directory tree and a directory  
contents list; a directory tree only; or a directory contents list only.  
The directory tree displays the structure of the desktop as a  
set of levels. The highest level is the desktop which contains  
all other levels. Drives and storage devices, both local and  
remote, generally comprise the next level. The remaining  
levels are comprised of directories, subdirectories, and files.  
The directory contents list displays the subdirectories and files  
for a specified directory. The contents can be displayed as  
icons or a list of names. When contents are listed, their  
attributes are also displayed.  
If both the directory tree and directory contents list are displayed,  
they are separated by a split bar.  
Both a Status Bar and Toolbar can be displayed. The Toolbar can  
be customized.  
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5. File Manager  
Using File Manager Help  
The online Help provides in depth, step-by-step instructions for  
using the various FIle Manager features and functions, including:  
Navigating the directory window  
Working with directories  
Working with files  
Working with disks  
Customizing File Manager  
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5. File Manager  
To access and use the online Help for File Manager, perform the  
following steps:  
1. From Windows Start: Programs, select Xerox FreeFlow  
Software: File Manager. The File Manage application  
opens:  
2. From the Help drop-down list, select Help Topics.  
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5. File Manager  
The Help dialog is displayed.  
3. Select the desired Help topic.  
4. When finished, close the Help dialog box by selecting  
(Close) in the title bar.  
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5. File Manager  
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6. Security Certification  
If your site requires a high security communication and you are  
connected to a DocuSP color server, you will need to implement  
the client-side secured FTP and/or Secure IPP security certificate  
in order to communicate with the DocuSP 4.x/5.x color server.  
This is discussed in detail in the System Adminstration Guide,  
Chapter 6, “Installing a security certificate” on page 6-11.  
The Security Certification application is used for installing the  
certificate and checking the status of an existing certificate on the  
DocuSP 4.x/5.x color server.  
NOTE 1:The security certificate must be enabled on the DocuSP  
color server. Refer to your DocuSP documentation for more  
information.  
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6. Security Certification  
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7. Maintenance  
This chapter provides maintenance information and instructions  
for the various scanner components.  
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7. Maintenance  
Maintenance intervals  
The scanner requires minimal maintenance by the operator.  
However, it is essential that you perform these tasks when  
indicated to ensure reliable operation and maximum product life.  
Preventive maintenance intervals  
To avoid any maintenance delays, ensure that you have the  
necessary spare parts and cleaning supplies on hand.  
Component  
Air Filter  
Action  
Replace  
Maintenance interval  
Replace after 3,000 hours.  
The scanner software will notify you when  
the Air Filter requires replacement.  
Refer to the online Help (Advanced  
Scanning) for step-by-step  
instructions on replacing the filter.  
Feed and Retard Replace  
Rollers  
Replace after 100,000 feeds.  
The scanner software will notify you when  
the Feed and Retard Rollers require  
replacement.  
Refer to the online Help (Advanced  
Scanning) for step-by-step  
instructions on replacing the rollers.  
Automatic  
Document  
Feeder  
Clean  
Clean  
Clean the ADF whenever there is paper dust  
visible in the feeder.  
Refer to the online Help (Advanced  
Scanning) for step-by-step  
instructions on cleaning the ADF.  
Document Glass  
Clean daily or whenever specks are  
noticeable in scanned images.  
Refer to the online Help (Advanced  
Scanning) for step-by-step  
instructions on cleaning the  
Document Glass.  
ConstantVelocity Clean  
Transport (CVT)  
Ski  
Clean whenever hole-punch marks are  
noticeable in scanned images.  
Refer to the online Help (Advanced  
Scanning) for step-by-step  
instructions on cleaning the CVT Ski.  
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7. Maintenance  
Contacting Xerox  
Before contacting Xerox for a service problem, perform the  
following steps:  
Also refer to the Online Help for additional information and step-  
by-step instructions.  
1. For image quality problems, first attempt to resolve the  
problem using the image quality troubleshooter.  
2. For worn out customer replaceable units, first attempt to  
replace the component yourself.  
3. If you have received a message directing you to call for  
service:  
a. Write down the service code.  
b. Locate the scanner serial number and telephone number  
on the Scanner Support Configuration tab.  
c. If there is no telephone number listed on the  
Configuration tab, use the number listed below.  
Telephone numbers and World Wide Web address  
Telephone:  
(Customer Technical Support)  
1-800-821-2797  
TTY:  
(Customer Technical Support)  
1-800-821-2797  
Supplies Hotline:  
Internet:  
1-800-828-5881  
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7. Maintenance  
Spare parts and supplies  
Part name  
Part number  
600K89591  
ADF Feed Roller Assembly  
Air Filter Kit  
600K89580  
8R3669  
Xerox Platen Glass Cleaner  
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8. Troubleshooting  
This chapter directs you to basic troubleshooting information. This  
troubleshooting information is found in the online Help (Advanced  
Scanning/Help menu/Troubleshooting). The online Help provides  
step-by-step instructions for troubleshooting and fixing various  
problems.  
Image quality problems  
Image quality problems may include:  
The output image has lines, streaks or other artifacts:  
Output image has a dark line, white narrow streak(s), or a  
distinct edge not present in the original  
Output image is dark, a "Negative Compression Fault"  
occurs, or the image appears broken up  
Images or text from the back side of the page shows  
through on the output image  
Output image has spots or specks  
Output image has hole punch marks  
The output image is distorted in some way  
Output image is skewed, stretched, or distorted  
Output images are inconsistent, despite using the same  
scan settings  
Output image is posterized (light to dark transitions are  
choppy)  
Output image seems artificial, or areas around objects in  
the image seem to glow  
Diagonal edges and other fine details look jagged  
Output image is blotchy in areas of smooth gradation  
For specific information and step-by-step instructions go to the  
online Help: From the Advanced Scanning dialog box, select  
Troubleshooting from the Help menu drop-down list. The online  
Help dialog box opens; click on the Image Quality Problems link.  
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8. Troubleshooting  
Clearing paper jams and misfeeds  
The online Help provides specific step-by-step procedures for  
clearing paper jams and misfeeds from the scanner. You can  
access this information by opening the Advanced Scanning  
feature (click on the Advanced Scanning button from the Scan and  
Print dialog box). From Advanced Scanning, select  
Troubleshooting from the Help menu drop-down list. The online  
Help dialog box opens; click the Clearing Jams & Misfeeds link.  
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