MODEL: MX-M283N
MX-M363N
MX-M453N
MX-M503N
DIGITAL MULTIFUNCTIONAL SYSTEM
Quick Start Guide
Before using the machine
Functions of the machine and
procedures for placing originals and
loading paper.
Copying
Using the copy function.
Printing
Using the printer function.
Faxing
Using the fax function.
Scanning
Using the scan function.
Document filing
Storing jobs as files on the hard
drive.
System settings
Configuring settings to make the
machine easier to use.
Troubleshooting
Frequently asked questions and
how to clear paper misfeeds.
Keep this manual close at hand for reference
whenever needed.
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Manuals in PDF format
Detailed explanations of the functions that can be used on the machine are provided in the Operation Guide
in PDF format. The Operation Guide can be downloaded from the Web pages in the machine.
Download the Operation Guide
from the Web pages in the
machine.
Operation Guide
For detailed
information
For the downloading procedure,
see "Downloading the Operation
Guide" (page 3).
Convenient methods for using the Operation Guide
The first page contains a regular table of contents as well as an "I want to..." table of
contents.
"I want to..." lets you jump to an explanation based on what you want to do. For
example, "I use the copier function often, so I'd like to save paper".
Use either table of contents as appropriate based on what you want to know.
The contents of the Operation Guide are as follows:
BEFORE USING THE MACHINE
COPIER
SCANNER / INTERNET FAX
DOCUMENT FILING
PRINTER
SYSTEM SETTINGS
FACSIMILE
TROUBLESHOOTING
* To view the Operation Guide in PDF format, Adobe® Reader® or Acrobat® Reader® of Adobe Systems
Incorporated is required. Adobe® Reader® can be downloaded from the following URL:
http://www.adobe.com/
1
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CHECKING THE IP ADDRESS
To check the IP address of the machine, print out the all custom setting list in the system settings.
SYSTEM
SETTINGS
1 Press the [SYSTEM SETTINGS] key.
Admin Password
Exit
System Settings
2 Select the all custom setting list in the touch
panel.
List Print
(User)
Total Count
Default Settings
Address Control
Paper Tray
Settings
(1)
Recard
(1) Touch the [List Print (User)] key.
Printer Condition
Settings
Document Filing
Control
USB-Device Check
System Settings
List Print (User)
Back
(2) Touch the [Print] key to the right of "All
Custom Setting List".
All Custom Setting List:
Printer Test Page:
Print
(2)
PCL Symbol Set List
Sending Address List:
Individual List
The IP address is shown in the list that is printed.
Print
Document Filling Folder List:
Print
2
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ACCESSING THE WEB SERVER IN THE
MACHINE
When the machine is connected to a network, the machine's built-in Web server can be accessed from a Web
browser on your computer.
Opening the Web pages
Access the Web server in the machine to open
the Web pages.
Start a Web browser on a computer that is
connected to the same network as the machine
and enter the IP address of the machine.
Recommended Web browsers
®
Internet Explorer: 6.0 or higher (Windows )
®
Netscape Navigator: 9 (Windows )
®
Firefox: 2.0 or higher (Windows )
Safari: 1.5 or higher (Macintosh)
The Web page will appear.
The machine settings may require that user
authentication be performed in order to open the Web
page. Please ask the administrator of the machine for
the password that is required for user authentication.
Downloading the Operation Guide
The Operation Guide, which is a more detailed manual, can be downloaded from the machine's Web pages.
Downloading the Operation Guide.
(1) Click [Operation Manual Download] in the
menu of the Web page.
(1)
(2) Select the desired language.
(2)
(3) Click the [Download] button.
The Operation Guide is downloaded.
(3)
3
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TABLE OF CONTENTS
CHECKING THE IP ADDRESS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2
ACCESSING THE WEB SERVER IN THE MACHINE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3
Before using the machine
PART NAMES AND FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8
OPERATION PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10
USING THE TOUCH PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12
USER AUTHENTICATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14
HOME SCREEN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15
IMAGE CHECK FUNCTION (PREVIEW) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16
PLACING ORIGINALS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17
CHANGING PAPER IN A TRAY. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18
Copying
BASE SCREEN OF COPY MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24
MAKING COPIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25
2-SIDED COPYING (Automatic Document Feeder). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26
COPYING ON SPECIAL PAPER (Bypass Copy) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27
SELECTING THE EXPOSURE AND IMAGE TYPE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29
FITTING THE COPY IMAGE TO THE PAPER (Automatic Ratio Selection) . . . . . . . . . . . . . . . . .30
ENLARGEMENT/REDUCTION (Preset Ratios / Zoom) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32
INTERRUPTING A COPY RUN (Interrupt Copy) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34
STORING COPY OPERATIONS (Job Programs). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35
SPECIAL MODES. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37
SELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38
CONVENIENT COPY FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39
Printing
PRINTING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .46
CANCELLING PRINTING (AT THE MACHINE). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .51
SELECTING PRINT SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .52
CONVENIENT PRINTER FUNCTIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .54
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Faxing
BASE SCREEN OF FAX MODE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .58
SENDING A FAX. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .59
CHANGING THE SIZE OF A FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .60
CHANGING THE EXPOSURE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .62
CHANGING THE RESOLUTION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .63
STORING A FAX NUMBER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64
FORWARDING RECEIVED FAXES (Fax Data Forward) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66
CONVENIENT DIALLING METHODS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .67
SENDING THE SAME FAX TO MULTIPLE DESTINATIONS (Broadcast Transmission). . . . . . .70
SPECIAL FAX MODES. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .72
SELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .73
CONVENIENT FAX FUNCTIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74
Scanning
NETWORK SCANNER FUNCTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .78
BASE SCREEN OF SCAN MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .79
SCANNING AN ORIGINAL. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .80
CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE . . . . . . . . . . . . . . . . . . . . . . . . . . . .81
CHANGING THE RESOLUTION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .82
CHANGING THE FILE FORMAT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .83
STORING A DESTINATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .84
CONVENIENT TRANSMISSION METHODS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .86
SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission) . . . .88
SPECIAL SCAN MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .89
SELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .90
CONVENIENT SCANNER FUNCTIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .91
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Document filing
DOCUMENT FILING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .94
QUICKLY SAVING A JOB (Quick File) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .96
APPENDING INFORMATION WHEN STORING A FILE (File) . . . . . . . . . . . . . . . . . . . . . . . . . . . .97
SAVING A DOCUMENT ONLY (Scan to HDD) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .99
PRINTING A SAVED FILE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .100
System settings
SYSTEM SETTINGS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .102
SYSTEM SETTINGS MENU . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .104
Troubleshooting
FREQUENTLY ASKED QUESTIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .108
REMOVING MISFEEDS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .112
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Before using the machine
This section provides general information about the machine, including the
names and functions of the parts of the machine and its peripheral devices,
and the procedures for placing originals and loading paper.
X PART NAMES AND FUNCTIONS . . . . . . . . . . . . . . . . . . 8
X OPERATION PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
X USING THE TOUCH PANEL . . . . . . . . . . . . . . . . . . . . . 12
X USER AUTHENTICATION. . . . . . . . . . . . . . . . . . . . . . . 14
X HOME SCREEN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
X IMAGE CHECK FUNCTION (PREVIEW). . . . . . . . . . . . 16
X PLACING ORIGINALS. . . . . . . . . . . . . . . . . . . . . . . . . . 17
X CHANGING PAPER IN A TRAY . . . . . . . . . . . . . . . . . . 18
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PART NAMES AND FUNCTIONS
(1)
(2) (3)
(4)
(5)
(6)
(7)
(8) (9) (10) (11)
(7)Punch module*
(12)
(1)Automatic document feeder
This automatically feeds and scans multiple originals.
Both sides of 2-sided originals can be scanned at
once.
This is used to punch holes in output.
(8)Tray 1 / Tray 2
2
Up to 500 sheets of paper (80 g/m (21 lbs.)) can be
(2)Document feeder tray
loaded in each tray.
Place the originals in this tray when using the
automatic document feeder.
(9)Tray 3 (when a stand/1 x 500 sheet paper drawer
or stand/2 x 500 sheet paper drawer is installed)*
2
(3)Operation panel
This holds paper. Up to 500 sheets (80 g/m (21 lbs.))
of paper can be loaded.
(4)Output tray (centre tray)
Copy jobs and print jobs are delivered to this tray.
(When a finisher or saddle stitch finisher is installed,
the output tray (centre tray) cannot be used.)
(10)Tray 4 (when a stand/2 x 500 sheet paper drawer
is installed)*
2
This holds paper. Up to 500 sheets (80 g/m (21 lbs.))
of paper can be loaded.
(5)Saddle Stitch Finisher*
This can be used to staple output. The machine is
also equipped with the staple function, which folds
paper and staples it at the centre, and the fold
function, which folds paper in half. A punch module
can be installed to punch holes in output.
(11)Tray 5 (when a large capacity tray is installed)*
2
Up to 3500 sheets (80 g/m (21 lbs.)) of paper can be
loaded. When a stand/1 x 500 sheet paper drawer is
installed, this is tray 4.
(12)Finisher*
(6)Finisher (large stacker)*
This can be used to staple output. A punch module
can be installed to punch holes in output.
This can be used to staple output.
* Peripheral device. For more information, see "PERIPHERAL DEVICES" in "1. BEFORE USING THE
MACHINE" in the Operation Guide.
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(13) (14)
(15)
(16)
(17) (18)
(19)
(13)Document glass
(16)Front cover
Open to replace a toner cartridge.
(17)Bypass tray
This is used to scan books and other originals that
cannot be scanned using the automatic document
feeder.
Special types of paper can be fed from the bypass
tray.
(14)Keyboard
This is a keyboard that is incorporated into the machine.
When not used, it can be stored under the operation
panel.
(18)Exit tray unit (right tray)*
When installed, output can be delivered to this tray.
Use the keyboard to enter a password, file name, or
other text.
(19)USB connector (type A)
This is used to connect a USB memory or other USB
device to the machine.
(15)Main power switch
This is used to power on the machine.
When using the fax or Internet fax functions, keep this
switch in the "on" position.
* Peripheral device. For more information, see "PERIPHERAL DEVICES" in "1. BEFORE USING THE
MACHINE" in the Operation Guide.
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OPERATION PANEL
Image send indicators
LINE indicator
This lights up during transmission or reception in fax mode. The indicator also lights up during transmission in scan mode.
DATA indicator
When a received fax cannot be printed because of a problem such as out of paper, the indicator blinks.
The indicator lights steadily when there is data that is waiting to be transmitted.
Touch panel
[JOB STATUS] key
Print mode indicators
Messages and keys
appear in the LCD
display.
Operations are
performed by touching
the keys with your
fingers.
Press this key to view the job
status screen.You can check
the status of jobs and cancel
jobs in the job status screen.
READY indicator
Print data can be received when
this indicator is lit.
DATA indicator
This blinks while print data is
being received and lights steadily
while printing is taking place.
DOCUMENT
FILING
COPY
IMAGE SEND
JOB STATUS
PRINT
READY
Ready to scan for copy.
Job Status
0
DATA
MFP Status
Special Modes
SYSTEM
SETTINGS
020/015
Copying
IMAGE SEND
LINE
2-Sided Copy
Output
Plain
A4
DATA
005/000
Waiting
Exposure
Auto
A4
A4R
B4
1.
2.
3.
4.
File
A3
010/000
Waiting
HOME
Quick File
Original
Auto
Paper Select
Copy Ratio
Auto
A4
010/000
Waiting
100%
Preview
A4
Plain
Tray1
[HOME] key
[SYSTEM SETTINGS] key
Touch this key to display the
home screen.
Keys of frequently used functions
can be registered in this screen
for quick access, making the
machine easier to use.
Press this key to display the system settings screen. The system
settings can be adjusted to make the machine easier to use, such
as configuring paper tray settings and storing addresses.
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Numeric keys
[CLEAR] key
Press this key to return
settings such as the number
of copies to "0".
These are used to enter the number of
copies, fax numbers, and other
numbers.
Main power indicator
This indicator lights when the
main power is switched on.
[LOGOUT] key (
)
When user authentication is enabled,
press this key to log out after using
the machine. When using the fax
function, this key can be pressed to
send tone signals on a pulse dial line.
[#/P] key (
)
[START] key
[POWER] key
Press this key to use a job program
when using the copier function. When
using the fax function, press this key
to dial using a program.
Use this key to copy or scan an
original. This key is also used to
send a fax in fax mode.
Use this key to turn the
machine power on and
off.
LOGOUT
[POWER SAVE] key
[CLEAR ALL] key
Use this key to activate power save mode. The
[POWER SAVE] key blinks when the machine is in
power save mode. This key is also used to
deactivate power save mode.
Press this key to redo an operation from
the beginning.
All settings will be cleared and operation
will return to the initial state.
[STOP] key
Press this key to stop a copy job or scanning of
an original.
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USING THE TOUCH PANEL
The touch keys that appear in the touch panel are grouped for easy operation. The layout and functions of the
touch keys are explained below.
Mode select keys
[COPY] key
[DOCUMENT FILING] key
When you wish to print or send a file
stored on the hard drive, touch this
key to switch to document filing
mode.
[IMAGE SEND] key
To use the copy function, touch this key
to switch to copy mode. Keep your finger
on the [COPY] key to view the machine's
total page use count and amount of toner
remaining.
To use the scan or fax
function, touch this key to
switch to image send mode.
Ready to scan for copy.
Job Status
MFP Status
0
020/015
Copying
005/000
Waiting
010/000
Waiting
Quick File
010/000
Waiting
Tray1
System display
When the mode of the machine is changed, the
base screen of the newly selected mode appears.
Functions can be selected and settings checked in
the base screen.
This shows the brightness adjustment key for the touch
panel, the entry mode when text is entered, and other
items.
Using general keys
OK
Cancel
Special Modes
Job Settings / Print
Number of Selected Files: 5
Dual Page
Copy
Margin Shift
Erase
Number of Prints
(1 999)
1
2
Tandem
Copy
Job
Build
Pamphlet Copy
Covers/Inserts
Book Copy
1
(3)
Print and Delete the Data
Print and Save the Data
Transparency
Inserts
Multi Shot
Card Shot
Tab Copy
Apply the Number from Stored Setting of
Each Job.
(2)
(1)
(1) When the displayed screen is one of two or more screens, use the
(2) When a checkbox is touched, a checkmark
(3) The keys can be used to increase or decrease a value. To make a value change quickly, keep your
keys to switch through the screens.
will appear to indicate that the setting is enabled.
finger on the key. You can also directly touch a numeric value display key to change a number with the
numeric keys.
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Checking the status of the machine
The touch panel has a key for checking the status of the machine.
"Job Status" display
Display selection key
This shows the first 4 print jobs in the print queue (the
job in progress and jobs waiting to be printed).
The type of job, the set number of copies, the number of
copies completed, and the job status appear.
The status display can be switched between "Job
Status" and "MFP Status".
If the job status screen is displayed, the status
display automatically changes to the "MFP Status".
Ready to scan for copy.
Job Status
MFP Status
Job Status
MFP Status
0
Special Modes
020/015
Copying
Maintenance
infomation
2-Sided Copy
Output
DC
DC
DC
Plain
A4
005/000
Waiting
A4
A4R
B4
1.
2.
3.
4.
Exposure
Auto
File
A3
010/000
Waiting
Quick File
Paper Select
Copy Ratio
Original
Auto
Auto
A4
010/000
Waiting
100%
A4
Preview
Plain
Tray1
"MFP Status" display
This shows machine system information.
"Maintenance Information"
This shows machine maintenance information by means of codes.
Job status display
The mode icon of the reserved job or job in progress, the tray being used to feed paper, and the job status appear. This
can be touched to show the job status screen.
Print Job
Job Queue
Scan to
Fax Job
Internet Fax
Jobs are displayed as a list of touch keys. The
job keys appear in the order that they will be
run. A job key can be touched to select it.
Sets / Progress
Ss
Spool
1
2
3
4
Computer01
0312345678
0312345678
Copy
002/001
002/000
002/000
002/000
Printing
Waiting
Waiting
Waiting
Job Queue
Complete
1
1
A selected job can be given priority and run
ahead of other jobs, or a job waiting in the
queue can be cancelled.
Detail
Priority
Stop/Delete
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USER AUTHENTICATION
When user authentication is enabled in the system settings, you must log in before using the machine. User
authentication is initially disabled.
When you have finished using the machine, log out.
User authentication methods
There are two methods for performing user authentication: login by user number and login by login name and
password. Ask the administrator of the machine for the information that is required to log in.
For details on user authentication, see "USER AUTHENTICATION" in "1. BEFORE USING THE MACHINE" in
the Operation Guide.
Login by user number
This method requires that you log in by entering your
OK
User Authentication
user number (5 to 8 digits), which is stored in the
system settings of the machine.
Admin Login
Login by login name and password
This method requires that you log in by entering your
login name, password, and the login destination,
which are stored in the system settings of the
machine. Depending on how the machine
administrator has configured the system settings, an
e-mail address may also be used for authentication.
User Authentication
OK
Login Name
User Name
Password
Auth to:
Login Locally
Logging out
When you have finished using the machine, log out. Logging out prevents unauthorised use of the machine.
How to log out
You can log out from any mode of the machine by pressing the [LOGOUT] key ( ). However, note that the
[LOGOUT] key ( ) cannot be used to log out when a fax number is being entered in fax mode, as the [LOGOUT]
key ( ) functions as a numeric key at this time.
If a preset duration of time elapses after the machine is last used, the auto clear function will activate. When auto
clear activates, logout automatically takes place.
14
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HOME SCREEN
When the [HOME] key is pressed on the operation panel, the home screen appears in the touch panel. Mode
selection keys appear in the home screen. These keys can be touched to open the base screen of each mode.
The [My Menu] key can be touched to display shortcuts to functions stored in "My Menu".
1st screen
2nd screen
(1)
(2)
(3)
(1)
DOCUMENT
FILING
COPY
IMAGE SEND
DOCUMENT
FILING
My Menu
COPY
IMAGE SEND
Total Count
Address Control
Document Filing
Control
Paper Tray Settings
My Menu
App 01
App 02
App 03
App 04
04/04/2010 11:40
(4)
(5)
(6)
(7)
(1)Mode select keys
(5)Title
Use these keys to switch between copy, image send,
document filing, and Sharp OSA modes. Key names
and images can be changed. (1st screen only)
This shows the title of the my menu screen.
(6)Shortcut key
A registered function appears as a shortcut key.
The key can be touched to select the registered
function.
(2)Background Image
Background image of the home screen. The
background image can be changed.
(7) User name
(3)[My Menu] key
This shows the name of the logged in user.
Touch to go to your my menu screen. Key names and
images can be changed.
The user name appears when user authentication is
enabled on the machine.
(4)Application Keys
Up to four shortcuts to Sharp OSA applications can
be displayed.
Shortcuts to functions can be registered as keys in the my menu screen. When a shortcut key is touched, the
screen for that function appears. Register frequently used functions in the my menu screen to quickly and
conveniently access those functions. When user authentication is used, the my menu screen of "Favourite
Operation Group" can be displayed.
Use the Web page to configure the following settings:
• Changing the name of the home screen key, changing the image, storing an application key
• Storing keys that appear in the my menu screen.
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IMAGE CHECK FUNCTION (PREVIEW)
The image check function allows you to view scanned images and received faxes on the touch panel.
Convenient uses of image check
You can view images scanned for copying, fax/image send, and Scan to HDD of document filing. This allows you
to check the effect of special modes and correct problems before copying or transmission takes place.
"Printing only faxes that are needed"
You can check a received fax before printing it. If you don't need the fax, you can delete it without printing it,
allowing you to save paper and toner.
"Checking the content of a file stored in the machine"
Before printing or sending a file stored using the document filing function, you can check the content of the file. A
preview can be displayed directly from the Job Settings menu, making it easy to move from image preview to
execution of the job.
When the image check function is used, a screen similar to the following screen appears.
The key names in the image check screen and the procedures for using the screen vary depending on the image
type.
Image Check
Public Box
Back
The content of the data appears here
In the touch panel, you can
• Scroll the display
• Change pages
Display Rotation
• Change the display magnification
Print
0001
0010
Example: The image check screen for a received fax
For details on the image check function, see each of the modes in the Operation Guide.
* A preview image is an image for display on the touch panel. It will differ from the actual print result.
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PLACING ORIGINALS
The automatic document feeder can be used to automatically scan many originals at once. This saves you the
trouble of manually feeding each original.
For originals that cannot be scanned using the automatic document feeder, such as a book or a document with
notes attached, use the document glass.
Using the automatic document feeder
When using the automatic document feeder, place the originals in the document feeder tray.
Make sure an original has not been placed on the document glass.
Place the originals face up with the edges
aligned evenly.
The indicator line indicates approximately
how many originals can be placed.The placed
originals must not be higher than this line.
Adjust the original guides
to the width of the originals.
Using the document glass
Take care that your fingers are not pinched when closing the automatic document feeder.
After placing the original, be sure to close the automatic document feeder. If left open, parts outside of the original
will be copied black, causing excessive use of toner.
Place the original face down.
To place a thick original such as
Align the top left corner of the
original with the tip of the
mark in the far left corner of the
glass.
a book, push up the far edge of
the automatic document feeder
and then close the automatic
document feeder slowly.
Place the original
face down.
17
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CHANGING PAPER IN A TRAY
Names of the trays
The names of the trays are shown below.
For the number of sheets of paper that can be loaded in each tray, see the following manuals:
• Operation Guide, "Paper Tray Settings" in "7. SYSTEM SETTINGS"
• Safety Guide, "SPECIFICATIONS"
(1)Tray 1
(6) (5)
(2)Tray 2
(3)Tray 3
(4)Tray 4
(1)
(2)
(3)
(4)
(5)Tray 5 (large capacity tray)
(6)Bypass tray
Print side face up or face down
Paper is loaded with the print side face up or face down depending on the paper type and tray.
Trays 1 to 4
Load the paper with the print side face up.
However, if the paper type is "Pre-Printed" or "Letter Head", load the paper with the print side face down*.
Bypass tray and tray 5
Load the paper with the print side face down.
However, if the paper type is "Pre-Printed" or "Letter Head", load the paper with the print side face up*.
* If "Disabling of Duplex" is enabled in the system settings (administrator), load the paper in the normal way (face
up in trays 1 to 4; face down in the bypass tray and tray 5).
18
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Loading paper in a tray
To change the paper in a tray, load the desired paper in the tray and then change the tray settings in the machine
to specify the loaded paper. The procedure for changing the tray paper size is explained below. As an example,
the paper in tray 1 is changed from B4 (8-1/2" x 14") size plain paper to A4 (8-1/2" x 11") size recycled paper.
Gently pull out the paper tray.
If paper remains in the tray, remove it.
Move the two guides on the tray. For
example, move the guides from
B4 (8-1/2" x 14") to A4 (8-1/2" x 11").
Insert the paper with the print side face
up.
Fan the paper well before inserting it.
Otherwise, multiple sheets may feed at
once and cause a misfeed.
Insert the paper and then gently push the
tray into the machine.
Indicator line
The indicator line indicates the maximum
height of the paper that can be loaded in
the tray. When loading paper, make sure
that the stack is not higher than the
indicator line.
Do not load as shown below.
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Changing the tray settings
When you change the paper in a tray, the tray settings in the system settings must also be changed.
SYSTEM
SETTINGS
1 Press the [SYSTEM SETTINGS] key.
System Settings
Admin Password
Exit
2 Configure the tray settings in the touch panel.
(1) Touch the [Paper Tray Settings] key.
List Print
(User)
Total Count
Default Settings
Address Control
Paper Tray
Settings
Fax Data
Receive/Forward
Document Filing
Control
Printtion
(1)
USB-Device Check
Settings
System Settings
Paper Tray Settings
Back
(2) Touch the [Tray Settings] key.
Tray Settings
Paper Ttration
(2)
Auto Tray Switching
Custom Size Registration (Bypass)
Back
Tray Settings
(3) Touch the [Change] key in "Tray 1".
Tray 1
Type
Size
Plain
B4
Change
Paper Property
(3)
Fixed Paper Side
Disable Duplex
Disable Staple
Disable Punch
Feeding Approved Job
Fax
Copy
Print
I-Fax
Doc. Filing
(4) Select [Recycled] from the "Type" select box.
System Settings
Tray Settings
Cancel
OK
(5) Make sure that [Auto-AB] is selected in the
"Size" select box.
Tray:
Type:
Tray 1
(6)
Recycled
Auto-AB
(4)
(5)
Size:
For more information, see "Paper Tray Settings" in
"7. SYSTEM SETTINGS" in the Operation Guide.
A3,A4,A4R,B4,B5,B5R,
216x330(8 1/2x13)
Paper Property:
Print
Copy
I-Fax
Fax
(6) Touch the [OK] key.
The above steps change the paper settings for tray 1 to
A4 recycled paper.
20
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Loading paper in other trays
Bypass tray
The side to be
copied on must
be face down!
When loading A3W, A3 or B4 size paper, pull out
the tray extension.
The maximum number of sheets that can be loaded
in the bypass tray is approximately 100 for plain
paper and approximately 20 for envelopes.
Example: Loading an envelope
Place paper that is A5 (7-1/4" x 10-1/2") or smaller
in the horizontal orientation.
Only the address side of envelopes can be printed on.
Place envelopes with the address side face down.
Special types of paper that cannot be loaded in other trays can be loaded in the bypass tray.
For detailed information on the bypass tray, see "LOADING PAPER IN THE BYPASS TRAY" in "1. BEFORE
USING THE MACHINE" in the Operation Guide.
21
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Large capacity tray
The paper size of tray 5 can only be changed by a service technician.
Gently pull out the paper tray.
Insert the paper with the print side face
down.
Fan the paper well before inserting it.
Otherwise, multiple sheets may feed at
once and cause a misfeed.
Insert the paper and then gently push the
tray into the machine.
Indicator line
The indicator line indicates the maximum
height of the paper that can be loaded in
the tray. When loading paper, make sure
that the stack is not higher than the
indicator line.
Do not load as shown below.
22
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Copying
This section explains the basic procedures for using the copier function.
This section also introduces the various types of copying that can be
performed using the special modes.
X BASE SCREEN OF COPY MODE. . . . . . . . . . . . . . . . . 24
X MAKING COPIES. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
X 2-SIDED COPYING (Automatic Document Feeder) . . 26
X COPYING ON SPECIAL PAPER (Bypass Copy). . . . . 27
X SELECTING THE EXPOSURE AND IMAGE TYPE . . . 29
X FITTING THE COPY IMAGE TO THE PAPER
(Automatic Ratio Selection). . . . . . . . . . . . . . . . . . . . . 30
X ENLARGEMENT/REDUCTION (Preset Ratios /
Zoom). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
X INTERRUPTING A COPY RUN (Interrupt Copy) . . . . . 34
X STORING COPY OPERATIONS (Job Programs) . . . . 35
X SPECIAL MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
X SELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . . . 38
X CONVENIENT COPY FUNCTIONS . . . . . . . . . . . . . . . . 39
23
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BASE SCREEN OF COPY MODE
Touch the [COPY] key in the touch panel to open the base screen of copy mode.
Select copy settings in the base screen.
(6)
(7)
Ready to scan for copy.
0
(8)
(9)
Special Modes
2-Sided Copy
Output
(10)
(11)
Plain
A4
(1)
(2)
Exposure
Auto
1.
2.
3.
4.
A4
A4R
B4
5.
A4
File
A3
Quick File
(12)
(13)
Copy Ratio
Original
Paper Select
(3)
(4)
Auto
A4
Auto
A4
100%
Preview
Plain
(5)
(1)Output display
(6)Original feed display
When one or more output functions such as sort,
group, staple sort, or saddle stitch have been
selected, this shows the icons of the selected
functions.
This appears when an original is inserted in the
automatic document feeder.
(7)Paper select display
This shows the size of paper loaded in each tray and
(2)[Exposure] key
the amount of paper remaining
The selected tray is highlighted.
The tray that is feeding paper is indicated in green.
Do not pull out a tray while paper is being fed from the
tray. This will cause a paper misfeed.
.
This shows the current copy exposure and exposure
mode settings. Touch this key to change the
exposure or exposure mode setting.
(3)[Copy Ratio] key
(8)Number of copies display
This shows the current copy ratio. Touch this key to
adjust the copy ratio.
This shows the number of copies set.
(4)[Original] key
(9)[Special Modes] key
Touch this key to enter the original size manually.
When an original is placed, this key shows the
automatically detected original size. If the original size
is set manually, the set size appears.
Touch this key to select special modes such as
Margin Shift, Erase, and Dual Page Copy.
(10)[2-Sided Copy] key
Touch this key to select the 2-sided copying function.
(5)[Paper Select] key
(11)[Output] key
Touch this key to change the paper (tray) that is used.
The tray, paper size, and paper type will appear. The
tray images in the paper size display can be touched
to open the same screen.
Touch this to select an output function such as sort,
group, offset, staple sort, saddle stitch, punch, or fold.
(12)Customized keys
The keys that appear here can be changed to show
settings or functions that you prefer.
(13)[Preview] key
Touch to view a preview image of a copy in the touch
panel before printing the copy.
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MAKING COPIES
This is the most basic procedure for making copies.
1-sided copy
1-sided original
1 Touch the [COPY] key.
Ready to scan for copy.
0
The base screen of copy mode appears.
Special Modes
2-Sided Copy
Output
Plain
A4
1.
2. A4R
A4
Exposure
Auto
File
3.
4.
B4
A3
Quick File
Copy Ratio
Original
Auto
Paper Select
Auto
A4
100%
Preview
Plain
The side to be scanned must be face up!
2 Place the originals.
When using the document glass, place the original with the
side to be scanned face down.
3 Set the number of copies and then press the
[START] key.
Cancel scanning
Cancel copying
Correct sets
25
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2-SIDED COPYING
(Automatic Document Feeder)
You can use the automatic document feeder to make automatic
2-sided copies without the bother of manually turning the originals over
and re-inserting them.
This section explains how to copy 1-sided originals onto both sides of
the paper.
2-sided copy
1-sided original
The side to be scanned must be face up!
1 Place the originals.
Special Modes
2-Sided Copy
2 Select settings in the touch panel.
(1) Touch the [2-Sided Copy] key.
Plain
A4
(1)
1.
Exposure
Auto
A4
2. A4R
File
3.
4.
B4
A3
Quick File
Original
Auto
Paper Select
Copy Ratio
Auto
A4
100%
A4
Preview
Plain
(2) Touch the [1-Sided to 2-Sided] key.
(3) Touch the [OK] key.
OK
2-Sided Copy
(3)
Binding
Change
(2)
3 Set the number of copies and then press the
[START] key.
Cancel scanning
Cancel copying
Correct sets
26
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COPYING ON SPECIAL PAPER
(Bypass Copy)
Use the bypass tray to copy on special media such as heavy paper,
envelopes, and tab paper.
This section explains how to load A4 heavy paper in the bypass tray.
Original
Copy on heavy paper
The side to be scanned must be face up!
1 Place the originals.
When using the document glass, place the original with the
side to be scanned face down.
The side to be
copied on must
be face down!
2 Insert paper in the bypass tray.
Special Modes
3 Select settings in the touch panel.
(1) Touch the [Paper Select] key.
2-Sided Copy
Plain
A4
Output
Exposure
Auto
1.
2.
3.
4.
A4
A4R
B4
File
A3
Quick File
Original
Auto
Copy Ratio
Paper Select
Auto
A4
100%
Preview
A4
Plain
(1)
(2) Touch the paper type key of the bypass tray.
OK
Paper Select
Here the [Plain] key has been touched.
Bypass Tray
A4
Plain
Paper Tray
1.A4
Plain
Plain
Plain
Plain
2.A4R
3.B4
4.A3
(2)
(3) Touch the [Heavy Paper] key .
Paper Select
Cancel
1
Bypass Tray Type/Size Setting
Select the paper type.
2
Plain
Pre-Printed
Colour
Recycled
Letter Head
Pre-Punched
Heavy Paper
Thin Paper
Tab Paper
Labels
Envelope
Transparency
(3)
Heavy Paper: 106 - 209 g/m2 (28 lbs.bond, 110 lbs.index)
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Select settings in the touch panel. (Continued)
(4) Touch the [Auto-AB] key.
Paper Select
OK
Bypass Tray Type/Size Setting
(5) Touch the [OK] key.
(5)
Type
Size
12x18(A3W),11x17,8½x14
8½x11,8½x11R,5½x8½R
7¼x10½R,A3,A4,B4,B5
A3W(12x18),A3,A4,A4R,A5R,B4
B5,B5R,216x330(8½x13)
11x17,8½x11
Auto-Inch
Heavy Paper
Auto-AB
Cu(4)ze
X420 Y297
Manual
(6) Touch the bypass tray key.
(7) Touch the [OK] key.
OK
Paper Select
(7)
Bypass Tray
A4
Paper Tray
1.A4
Plain
(6)
2.A4R
3.B4
4.A3
Plain
Plain
Plain
4 Set the number of copies and then press the
[START] key.
Cancel scanning
Cancel copying
Correct sets
Selecting a tray
To select paper, touch the [Paper Select] key or the image of the
machine in the base screen of copy mode.
Special Modes
2-Sided Copy
Output
Plain
A4
1.
A4
2. A4R
B4
A3
Exposure
Auto
2.
A4
File
3.
4.
Quick File
Original
Auto
Copy Ratio
Paper Select
Auto
A4
100%
A4
Preview
Plain
OK
Paper Select
Touch a key to select a tray.
(A) Touch to select one of trays 1 to 4.
(B) Touch to select the bypass tray.
(C) Touch to set the type of paper in the bypass tray.
(D) Touch to select tray 5 (large capacity tray).
Paper Tray
Bypass Tray
A4
Plain
1.A4
(B)
(C)
Plain
Plain
Plain
Plain
2.A4R
3.B4
4.A3
Large Capacity Tray
5.A4
Plain
(A)
(D)
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SELECTING THE EXPOSURE AND IMAGE
TYPE
You can specify the original image type to obtain a clearer copy.
The example of making a copy of a map is explained below.
Exposure adjustment
Light original
The side to be scanned must be face up!
1 Place the originals.
When using the document glass, place the original with the
side to be scanned face down.
Special Modes
2 Select settings in the touch panel.
(1) Touch the [Exposure] key.
2-Sided Copy
Plain
A4
Output
A4
A4R
B4
Exposure
Auto
1.
2.
3.
4.
File
A3
Quick File
(1)
Copy Ratio
Original
Auto
Paper Select
Auto
A4
100%
A4
Preview
Plain
(2) Touch the [Map] key.
OK
Exposure
(4)
Auto
(3) Darken the printed result with the
key.
Nine levels are available for the exposure. Darken light
originals with the key, and lighten dark originals
Manual
Original Image Type
Text
Text/
Prtd.Photo
Text/Photo
Map
Printed
Photo
Photo
with the
key.
1
3
5
(2)
Scan
Resolution
(4) Touch the [OK] key.
(3)
3 Set the number of copies and then press the
[START] key.
Cancel scanning
Cancel copying
Correct sets
29
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FITTING THE COPY IMAGE TO THE
PAPER (Automatic Ratio Selection)
You can copy an original onto any size of paper using automatic
enlargement/reduction.
This section explains how to copy an A4 original onto A3 paper.
A3
A4
The side to be scanned must be face up!
1 Place the originals.
When using the document glass, place the original with the
side to be scanned face down.
Special Modes
2-Sided Copy
Output
2 Select settings in the touch panel.
(1) Touch the [Paper Select] key.
Plain
A4
Exposure
Auto
1.
2.
3.
4.
A4
A4R
B4
File
A3
Quick File
Original
Auto
Copy Ratio
Paper Select
Auto
A4
100%
A4
Preview
Plain
(1)
(2) Touch the tray that has the desired paper size.
(3) Touch the [OK] key.
OK
Paper Select
(3)
Paper Tray
Bypass Tray
A4
Plain
1.A4
Plain
Plain
Plain
Plain
2.A4R
3.B4
4.A3
(2)
(4) Touch the [Auto Image] key.
Special Modes
2-Sided Copy
Output
Plain
A4
1.
2.
3.
4.
A4
A4R
B4
Exposure
Auto
File
A3
Quick File
Copy Ratio
100%
Paper Select
Original
Auto
A3
A4
Auto Image
Preview
Plain
(4)
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3 Set the number of copies.
4 Press the [START] key.
Correct sets
Cancel scanning
Cancel copying
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ENLARGEMENT/REDUCTION
(Preset Ratios / Zoom)
55%
For precise adjustment of the copy size, you can select a preset ratio
and/or adjust the ratio in increments of 1%.
As an example, this section explains how to reduce the image to 55%.
Ratio-specified copy
Original
The side to be scanned must be face up!
1 Place the originals.
When using the document glass, place the original with the
side to be scanned face down.
Special Modes
2-Sided Copy
Output
2 Select settings in the touch panel.
(1) Touch the [Copy Ratio] key.
Plain
A4
1.
2.
3.
4.
A4
A4R
B4
Exposure
Auto
File
A3
Quick File
Copy Ratio
Original
Auto
Paper Select
Auto
A4
100%
(1)
A4
Preview
Plain
(2) Touch the
key.
OK
Copy Ratio
100
B4 B5
A3 A4
B5 A4
B4 A3
%
70%
81%
86%
115%
122%
141%
1
2
B5 A5
B4 A4
A5 B5
A4 B4
Zoom
A4 B5
A3 B4
B5 B4
A4 A3
100%
(2)
Auto Image
XY Zoom
(3) Touch the [50%] key.
Touch the preset ratio key that is closest to 55% (the
desired ratio).
OK
Copy Ratio
(5)
55
%
25%
50%
200%
400%
2
2
Zoom
(4) Set the copy ratio to 55% with the
key.
(3)
(4)
The
key decreases the ratio in increments of 1%,
100%
and the
1%.
key increases the ratio in increments of
Auto Image
XY Zoom
(5) Touch the [OK] key.
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3 Set the number of copies.
4 Press the [START] key.
Correct sets
Cancel scanning
Cancel copying
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INTERRUPTING A COPY RUN
(Interrupt Copy)
When the machine is printing, you can temporarily interrupt the job and
perform a copy job that you wish to prioritize.
This feature is useful when you need to make an urgent copy during a
long copy run.
Original
Interrupt
Printing
Copies in progress from tray 4.
Ready to scan for next copy job.
Interrupt
7
1 Touch the [Interrupt] key while the machine is
printing.
Special Modes
2-Sided Copy
Output
The [Interrupt] key appears in the base screen while the
machine is printing.
Plain
A4
1.
A4
A4R
B4
Exposure
Auto
2.
3.
4.
File
A3
Quick File
Copy Ratio
Original
Auto
Paper Select
Auto
A4
100%
Preview
Plain
The side to be scanned must be face up!
2 Place the originals.
When using the document glass, place the original with the
side to be scanned face down.
3 Set the number of copies and then press the
[START] key.
The interrupted copy job will resume when the copy job is
finished.
Cancel scanning
Cancel copying
Correct sets
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STORING COPY OPERATIONS (Job Programs)
You can store a group of copy settings. The settings can be retrieved and used whenever needed.
When you frequently use the same group of settings, this saves you the trouble of manually selecting the settings
each time you need to use them.
Storing a job program
1 Press the [#/P] key ( ).
Exit
Job Programs
2 Select settings in the touch panel.
(1) Touch the [Store/Delete] tab.
Press program number.
1
1
4
2
5
3
6
4
7
8
9
10
11
12
Recall
Store/Delete
(1)
(2) Touch the key in which you want to store a job
program.
Exit
Job Programs
Press program number.
Touch any key that is not highlighted.
Keys that have a job program stored are highlighted.
1
4
1
4
2
5
3
(2
9
)
7
8
10
11
12
Recall
Store/Delete
(3) Select the copy settings that you wish to store.
To store, make selections and press
[OK], to delete, press [Cancel].
Canc
OK
(5)
(4) Touch the [Program Name] key.
A text entry screen appears. Enter a name for the
program.
Special Modes
2-Sided Copy
Output
Plain
A4
1.
2. A4R
A4
Exposure
Auto
Program Name
3.
4.
B4
A3
(5) Touch the [OK] key.
(4)
Copy Ratio
Original
Auto
Paper Select
Auto
A4
100%
Preview
Plain
(3)
Using a job program
1 Press the [#/P] key ( ).
Place the original.
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Exit
Job Programs
2 Touch the key of the desired job program.
Press program number.
After selecting the job program, set the number of copies
and press the [START] key to begin copying.
1
1
4
2
5
3
6
4
7
8
9
10
11
12
Recall
Store/Delete
Deleting a job program
1 Press the [#/P] key ( ).
Exit
Job Programs
2 Select settings in the touch panel.
(1) Touch the [Store/Delete] tab.
Press program number.
1
1
4
2
5
3
6
4
7
8
9
10
11
12
Recall
Store/Delete
(1)
(2) Touch the key of the job program that you
wish to delete.
Exit
Job Programs
Press program number.
Touch a key that is highlighted.
Keys that have a job program stored are highlighted.
1
4
1
4
2
5
3
(2)
7
8
9
10
11
12
Recall
Store/Delete
(3) Read the displayed message and touch the
[Delete] key.
A job program has been already stored
in this location.
Cancel
Delete
Store
(3)
(4) Touch the [Exit] key.
Exit
Job Programs
Press program number.
(4)
1
1
4
2
5
3
6
4
7
8
9
10
11
12
Recall
Store/Delete
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SPECIAL MODES
The special modes can be used for a variety of special-purpose copy jobs.
This section introduces the types of copies that can be made with the special modes. (The procedures for using
each special mode are not explained.)
Each special mode has its own settings and steps, however, the basic procedure is the same for all modes. The
basic procedure for selecting a special mode is explained on the next page using "Margin Shift" as an example.
For the procedures for using the special modes, see "SPECIAL MODES" in "2. COPIER" in the Operation
Guide.
Special modes
To use a special mode, open the special modes
menu and touch the key of mode that you wish to
use. The menu consists of two screens. Use the
keys to switch between the screens.
Touch the [Special Modes] key in the base screen to
open the special modes menu.
Special Modes
2-Sided Copy
Plain
A4
Output
Exposure
Auto
1.
2.
3.
4.
A4
A4R
B4
File
A3
Quick File
Original
Auto
Paper Select
Copy Ratio
Auto
A4
100%
Preview
A4
Plain
1st screen
OK
Special Modes
Dual Page
Copy
Margin Shift
Erase
1
2
Tandem
Copy
Job
Build
Pamphlet Copy
Covers/Inserts
Book Copy
Transparency
Inserts
Multi Shot
Card Shot
Tab Copy
2nd screen
Image edit menu screen
OK
Special Modes
OK
Image Edit
Stamp
File
Image Edit
Quick File
Sharpness
2
2
Multi-Page
Enlargement
Mirror
Image
Photo Repeat
Proof Copy
Mixed Size
Original
Original
Count
Slow Scan
Mode
A3
B/W
Reverse
Centring
Full Bleed
When a special mode key encircled by
is touched, the key is highlighted and the setting is completed.
When any other special mode key is touched, a screen appears to let you select settings for that mode.
Note that the keys that appear will vary depending on what peripheral devices are installed.
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SELECTING A SPECIAL MODE
The procedure for selecting settings for "Adding margins (Margin Shift)" is explained below as an example.
Although the specific settings for each special mode vary, the general procedure is the same.
The side to be scanned must be face up!
1 Place the originals.
When using the document glass, place the original with the
side to be scanned face down.
Special Modes
2 Select settings in the touch panel.
(1)
2-Spy
Plain
A4
(1) Touch the [Special Modes] key.
Output
Exposure
Auto
1.
2. A4R
A4
File
3.
4.
B4
A3
Quick File
Copy Ratio
Original
Auto
Paper Select
Auto
A4
100%
A4
Preview
Plain
(2) Touch the [Margin Shift] key.
Shifting the left margin by 15 mm will be explained as
an example.
OK
Special Modes
Dual Page
Copy
Margin Shift
Erase
1
2
(2)
Tandem
Copy
Job
Build
Pamphlet Copy
Transparency
Inserts
Covers/Inserts
Book Copy
Multi Shot
Card Shot
Tab Copy
(3) Select 15 mm for the front side and 15 mm for
OK
Special Modes
Margin Shift
the reverse side using the
keys.
Cancel
(4)
The margin shift position is initially set to "Right".
To change the position to "Left" or "Down", touch the
corresponding key.
Right
Left
Down
Side 1
Side 2
15
(0~20)
mm
15
(0~20)
mm
(4) Touch the [OK] key.
(3)
3 Set the number of copies and then press the
[START] key.
Cancel scanning
Cancel copying
Correct sets
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CONVENIENT COPY FUNCTIONS
Adding margins (Margin Shift)
Use this function to shift the image on
the copy to create binding margins.
This function is convenient when you
will be binding the copies with a string
or placing them in a binder.
Erasing peripheral shadows (Erase)
Use this function to erase peripheral
shadows that occur when making
copies of books and other thick
originals.
Without erase
With erase
Copying each facing page of a bound document
(Dual Page Copy)
Use this function to make separate
copies of the left and right pages of a
bound document such as a pamphlet.
In addition, two facing pages can be
copied to each side of one sheet of
paper.
Making copies in pamphlet format (Pamphlet Copy)
Use this function to make copies that
can be folded into a pamphlet.
Pamphlet copy makes it easy to create
pamphlets.
When a saddle stitch finisher is
installed, the output is automatically
folded at the centre and stapled.
4
1
2
1
3
5
3
4
5
2
5
6
7
7
7
8
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Copying a large number of originals at once (Job Build)
A stack of originals higher than the
indicator line on the automatic
document feeder cannot be fed through
the feeder.
The job build function lets you divide
the stack of originals into sets, feed
each set, and copy the sets as a single
job.
Using two machines to make a large number of
copies (Tandem Copy)
You can divide a copy job between two
machines connected to the same
network.
2 sets
This saves considerable time when
running a large copy job.
To use this function, the tandem
connection setting must be configured
in the system settings.
4 sets
2 sets
Using a different paper type for covers (Covers/Inserts)
This function enables you to use a
different type of paper for the front and
Inser
t
back covers of a set of copies.
A different type of paper can also be
added as an insert at specified pages.
Inser
t
Co
ver
Bac
k co
ver
Adding inserts when copying on transparency film
(Transparency Inserts)
When copying onto transparency film,
P
a
per inser
this function inserts sheets of paper
between the sheets of transparency film
to keep them from sticking together.
t
P
a
per inser
t
P
aper inser
t
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Copying multiple pages onto one sheet of paper
(Multi Shot)
Use this function to copy two or four
original pages onto one sheet of paper.
1
1
3
2
4
2
3
4
Copying a pamphlet (Book Copy)
Use this function to copy a book,
pamphlet, or other bound original. The
copies will be arranged in the same
pamphlet-style layout.
When a saddle stitch finisher is
installed, the output is automatically
folded at the centre and stapled.
1
3
5
1
3
5
7
7
Copying captions onto tab paper (Tab Copy)
Use this function to copy captions onto
the tabs of tab paper.
Original
Tab paper
I N D E X
I I N N D D E E X X
Copying both sides of a card onto one sheet of
paper (Card Shot)
Use this function to copy the front and
reverse side of a card onto one sheet of
Front
paper.
Back
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Printing the date or a stamp on copies (Stamp)
Use this function to print the date, a
stamp, the page number, or text on
copies.
Date print
Stamp
04/04/2010
CONFIDENTIAL
In addition, specific text can be added
to a copy as a watermark.
Page number
Text
Water mark
Planning Meeting
1
2
3
Repeating photos on a copy (Photo Repeat)
Use this function to print up to 24
copies of one photo on one sheet of
paper.
Creating a large poster (Multi-Page Enlargement)
Use this function to enlarge a copy
image and print it using multiple sheets
of paper. The sheets of paper can be
attached together to form one large
copy.
Inverting the image (Mirror Image)
Use this function to make a copy that is
a mirror image of the original.
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Copying an A3 size original without cutting off the
edges (A3 Full Bleed)
Use this feature to make a full-size copy
of an A3 original on A3W paper so that
the edges are not cut off.
The original must be placed on the
document glass.
Copying in the centre of the paper (Centring)
Use this function to position the copy
image at the centre of the paper.
This is convenient when the image is
reduced or copied onto paper that is
larger than the original.
Reversing white and black in a copy (B/W Reverse)
This function reverses black and white
in a copy to create a negative image.
Use this function to save toner when
copying an original with large black
areas.
Adjusting the sharpness of an image (Sharpness)
Use this function to sharpen or soften a copy image.
Checking copies before printing (Proof Copy)
Regardless of the number of copies
specified, this function initially prints
5
sets
only the first set. After you have
checked the first set, the remaining sets
are printed.
Check
1
set
4
sets
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Checking the number of scanned original sheets
before copying (Original Count)
The number of scanned original sheets
can be counted and displayed before
4
Scan
originals
copying is executed. By allowing you to
check the number of original sheets
that were scanned, this helps reduce
the occurrence of copy mistakes.
sheets
4 sheets
4 sheets
Check
Copying originals that are different sizes (Mixed Size
Original)
For example, even when a B5 original
is mixed in with A4 originals, this
B5
B5
function lets you copy all originals at
once.
A4
A4
When used in combination with the
auto image function, the copies can all
be printed on the same size of paper.
Copying thin originals (Slow Scan Mode)
This function lets you scan thin
originals, which are normally difficult to
handle, in the automatic document
feeder.
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Printing
This section explains the basic procedure for printing using the printer
driver of the machine. The settings that can be selected in the printer driver
are also introduced.
The explanations of screens and procedures are primarily for Windows
®
®
Vista in Windows environments, and Mac OS X v10.4 in Macintosh
environments. The window varies depending on the operating system
version, the printer driver version, and the application.
X PRINTING. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
X CANCELLING PRINTING (AT THE MACHINE) . . . . . . 51
X SELECTING PRINT SETTINGS. . . . . . . . . . . . . . . . . . . 52
X CONVENIENT PRINTER FUNCTIONS . . . . . . . . . . . . . 54
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PRINTING
This section explains the basic procedures for printing.
Windows
The following example explains how to print an A4 size document from WordPad, which is a standard accessory
program in Windows.
To install the printer driver and configure settings in a Windows environment, see "2. SETUP IN A WINDOWS
ENVIRONMENT" in the Software Setup Guide / Sharpdesk Installation Guide.
For information on the available printer drivers and the requirements for their use, see "PRINTER FUNCTION OF
THE MACHINE" in "3. PRINTER" in the Operation Guide.
1 Select the print command in the
application.
(1)
(1) Open the [File] menu.
(2) Select [Print].
(2)
2 Open the printer driver properties
window.
(1) Select the printer driver of the
machine.
(2) Click the [Preferences] button.
In Windows 2000, the [Preferences]
button does not appear. Click the tabs in
the "Print" dialog box to adjust the
settings on the tabs.
(1)
(2)
In Windows 98/Me/NT 4.0, click the
[Properties] button.
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3 Select print settings.
(1) Click the [Paper] tab.
(2) Select [A4].
(1)
(3) Click the [OK] button.
(2)
(3)
4 Click the [Print] button.
Printing begins.
In Windows 98/Me/NT 4.0, click the [OK]
button.
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Using printer driver help
When selecting settings in the printer driver properties window, you can display Help to view explanations of the
settings. (Only in Windows)
1 Open the printer driver properties
window.
(1) Select the printer driver of the
machine.
(2) Click the [Preferences] button.
In Windows 2000, the [Preferences]
button does not appear. Click the tabs in
the "Print" dialog box to adjust the
(1)
(2)
settings on the tabs.
In Windows 98/Me/NT 4.0, click the
[Properties] button.
2 Click the [Help] button.
The Help window will open to let you view
explanations of the settings on the tab.
To view Help for settings in a dialog box, click
the green text at the top of the Help window.
To view Help for a specific setting
Click the setting that you wish to learn about
and press the [F1] key. Help for that setting
will appear.
* To view Help for a particular setting in
Windows 98/Me/NT 4.0/2000/XP/
Server 2003, click the
button in the
upper right-hand corner of the printer driver
window and then click the setting.
When the information icon ( ) appears
The icon can be clicked to show prohibited
combinations of functions and other
information.
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Macintosh
The following example explains how to print an A4 size document from "TextEdit" ("SimpleText" in Mac OS 9),
which is a standard accessory program on Macintosh computers.
In a Macintosh environment, the PS3 expansion kit must be installed to use the machine as a network printer.
To install the printer driver and configure settings in a Macintosh environment, see "3. SETUP IN A MACINTOSH
ENVIRONMENT" in the Software Setup Guide / Sharpdesk Installation Guide.
Setting the paper size
Select paper settings in the printer driver before selecting the print command.
1 Open the page setup window in
(1)
TextEdit.
(1) Open the [File] menu.
(2) Select [Page Setup].
In Mac OS 9, select [Print] from the [File]
menu of SimpleText.
(2)
2 Select paper settings.
(1) Make sure the correct printer is
selected.
(1)
(2)
The machine name that appears in the
"Format for" menu is normally
[SCxxxxxx]. ("xxxxxx" is a sequence of
characters that varies depending on your
machine model.)
(2) Select [A4].
(3) Click the [OK] button.
(3)
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Printing a file
1 Execute printing from TextEdit.
(1) Open the [File] menu.
(1)
(2) Select [Print].
In Mac OS 9, select [Print] from the [File]
menu of SimpleText.
(2)
2 Select print settings and click the
[Print] button.
(1)
(2)
(1) Make sure the correct printer is
selected.
The machine name that appears in the
"Printer" menu is normally [SCxxxxxx].
("xxxxxx" is a sequence of characters
that varies depending on your machine
model.)
(3)
(2) Select print settings.
Click
next to [Copies & Pages] and
select each setting that you wish to
configure from the pull-down menu. The
screen for the selected setting will
appear.
If the settings do not appear in Mac OS X
v10.5 to 10.5.5, click
printer name.
next to the
In Mac OS 9, click
next to [General]
and select a setting from the pull-down
menu. The screen for the selected
setting will appear.
(3) Click the [Print] button.
Printing begins.
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CANCELLING PRINTING
(AT THE MACHINE)
You can cancel a print job if you cancel before printing actually begins.
JOB STATUS
1 Press the [JOB STATUS] key.
Print Job
Job Queue
Scan to
Fax Job
Status
Internet Fax
2 Select settings in the touch panel.
(1) Touch the [Print Job] tab.
Sets / Progress
(1)
Spool
Computer01
020 / 001
020 / 000
/ 000
Printing
Waiting
Waiting
Waiting
Waiting
Waiting
Waiting
Waiting
Job Queue
Complete
Computer02
0312345678
Copy
1
1
(3)
(2)
(2) Change the print job status mode to [Spool] or
[Job Queue].
002 / 000
002 / 000
002 / 000
002 / 000
002 / 000
Copy
Detail
Priority
Copy
Touch this key to change modes. The selected mode
will be highlighted.
Copy
Stop/Delete
Copy
(4)
(3) Touch the key of the print job that you wish to
cancel.
(4) Touch the [Stop/Delete] key.
(5) Touch the [Yes] key.
Delete the job?
Computer02
No
Yes
(5)
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SELECTING PRINT SETTINGS
To use the print function of the machine, the settings in the printer driver properties window must be configured.
See "PRINTING" (page 46) for the procedure for opening the printer driver properties window and the basic
procedure for printing.
Windows
The procedure for selecting settings in the printer driver is explained below using "Fitting the print image to the
paper (Fit To Paper Size)" as an example.
The Fit To Paper Size function is used to automatically enlarge or reduce the print image to fit the selected paper
size. In this example, an A4 size image will be printed on A3 size paper.
The procedures for configuring printer driver settings vary by setting. For more information on each setting,
see "FREQUENTLY USED FUNCTIONS" and "CONVENIENT PRINTING FUNCTIONS" in "3. PRINTER" in
the Operation Guide.
Select print settings.
(1) Click the [Paper] tab.
(1)
(2) Select [A4].
Select the size of the print image.
(3) Select [Fit To Paper Size].
(2)
(4) Select [A3].
Select the size of paper that you want to
print on.
(3)
(5) Click the [OK] button.
(4)
This completes the settings. Start printing.
(5)
52
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Macintosh
The procedure for selecting printer driver settings is explained below using "Printing multiple images on one page
(N-Up Printing)" as an example.
This function reduces the size of each page to let you print multiple pages on one sheet of paper. The example of
printing two pages on one sheet of paper with borderlines is explained.
The procedures for configuring printer driver settings vary by setting. For more information on each setting,
see "FREQUENTLY USED FUNCTIONS" and "CONVENIENT PRINTING FUNCTIONS" in "3. PRINTER" in
the Operation Guide.
Select print settings.
(1) Select [Layout].
(1)
(2) Select [2].
(2)
(3) Select the order of the pages.
(3)
(4) Select the desired type of
borderline.
(4)
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CONVENIENT PRINTER FUNCTIONS
Printing on both sides of the paper (2-sided printing)
Use this function to print on both sides of
the paper. You can use 2-sided printing to
reduce the number of printed sheets when
you are printing a large number of pages
or when you wish to conserve paper.
1
2
3
1
3
4
Fitting the print image to the paper (Fit To Paper Size)
Use this function to enlarge or reduce the
print image to fit the paper size.
This is convenient for such purposes as
enlarging an A4 or letter size document to
A3 or ledger size paper to make it easier
to view, and to print when the same size of
paper as the print image is not loaded in
the machine.
A4
A3
Printing multiple images on one page
(N-Up Printing)
Use this function to print multiple pages on
a single sheet of paper by reducing the
size of the print images.
This is convenient when you wish to show
an overall view of multiple pages or
conserve paper.
1
1
3
2
4
2
3
4
Stapling printed pages (Staple)
Use this function to staple printed output.
(When a saddle stitch finisher or finisher is
installed.)
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Punching holes in output (Punch)
Use this function to punch holes in output.
(When a punch module and saddle stitch
finisher or finisher are installed.)
The machine also has these functions
For information on each of these functions, see "CONVENIENT PRINTING FUNCTIONS" in "3. PRINTER" in the
Operation Guide.
Convenient functions for creating pamphlets and posters
• Creating a pamphlet (Pamphlet/Pamphlet Staple)
• Increasing margin (Margin Shift)
• Creating a large poster (Poster Printing)
Functions to adjust the size and orientation of the image
• Rotating the image 180 degrees (Rotate 180 degrees)
• Enlarging/reducing the print image (Zoom / XY-Zoom)
• Adjusting line widths when printing (Line Width Settings)
• Reversing the image (Mirror Image)
Image adjustment function
• Adjusting the brightness and contrast of the image (Image Adjustment)
• Printing faint text or lines in black (Text To Black/Vector To Black)
Functions to combine text and images
• Adding a watermark to printed pages (Watermark)
• Printing an image over the print data (Image Stamp)
• Creating overlays for print data (Overlays)
Print functions for special purposes
• Printing specified pages on different paper (Different Paper)
• Adding inserts when printing on transparency film (Transparency Inserts)
• Printing a carbon copy (Carbon Copy)
• Printing text on tabs of tab paper (Tab Printing)
• Printing so that a specific page is the front page when using two-sided printing (Chapter Inserts)
• Printing with the output folded in half (Fold)
Convenient printer functions
• Using two machines to print a large print job (Tandem Print)
• Saving and using print files (Retention/Document Filing)
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Faxing
This section explains the basic procedures for using the fax function of the
machine. In addition, special modes that can be used with the fax function
are introduced.
The facsimile expansion kit is required to use the fax function.
X BASE SCREEN OF FAX MODE . . . . . . . . . . . . . . . . 58
X SENDING A FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
X CHANGING THE SIZE OF A FAX . . . . . . . . . . . . . . . 60
X CHANGING THE EXPOSURE . . . . . . . . . . . . . . . . . . 62
X CHANGING THE RESOLUTION . . . . . . . . . . . . . . . . 63
X STORING A FAX NUMBER. . . . . . . . . . . . . . . . . . . . 64
X FORWARDING RECEIVED FAXES (Fax Data
Forward). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
X CONVENIENT DIALLING METHODS . . . . . . . . . . . . 67
X SENDING THE SAME FAX TO MULTIPLE
DESTINATIONS
(Broadcast Transmission) . . . . . . . . . . . . . . . . . . . . 70
X SPECIAL FAX MODES . . . . . . . . . . . . . . . . . . . . . . . 72
X SELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . 73
X CONVENIENT FAX FUNCTIONS . . . . . . . . . . . . . . . 74
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BASE SCREEN OF FAX MODE
Touch the [IMAGE SEND] key in the touch panel to open the base screen of fax mode. If the fax screen does not
appear, touch the [Fax] tab.
Select fax settings in the base screen.
(8)
(9)
Ready to send.
Speaker
Resend
PC Scan
Auto
Scan
Internet Fax
Original
Fax
Scan:
USB Mem. Scan
(1)
(2)
Address Book
Auto
Send:
Direct TX
Auto
Exposure
(10)
(3)
(4)
Sub Address
Resolution
Standard
Address Review
File
Special Modes
(11)
(12)
(5)
Quick File
(13)
(14)
Auto Reception
Fax Memory:100%
Preview
(6)
(7)
(1)Send mode tabs
(9)[Resend] key / [Next Address] key
Use these tabs to change the mode of the image send
function. To switch to fax mode, touch the [Fax] tab.
The destinations of the most recent eight
transmissions by Scan to E-mail, fax and/or Internet
fax (including Direct SMTP addresses) are stored. To
select one of these destinations, touch the desired
destination. After a destination is selected, this key
changes to the [Next Address] key.
(2)[Address Book] key
Touch this key to dial using a one-touch key or group
key. When the key is touched, the address book
screen appears.
(10)Image settings
(3)[Direct TX] key
Image settings (original size, exposure, resolution)
can be selected.
Touch this key to send a fax by direct transmission.
When the [Direct TX] key is not highlighted, normal
transmission (memory TX mode) is selected.
(11)
key
This key appears when a special mode or 2-sided
scanning is selected. Touch the key to display the
selected special modes.
(4)[Sub Address] key
Touch this key to enter a sub-address and passcode
for F-code transmission.
(12)[Special Modes] key
(5)Customized keys
Touch this key to use a special mode.
The keys that appear here can be changed to show
settings or functions that you prefer.
(13)
key /
key /
key
When "Hold Setting for Received Data Print" or
"Received Data Image Check Setting" is enabled in
the system settings (administrator), this will appear
when a fax is received.
(6)[Preview] key
Touch to check the image that will be sent in the
touch panel before transmission.
: Only "Hold Setting for Received Data Print" is
enabled
: Only "Received Data Image Check Setting" is
enabled
(7)
key
Touch this key to retrieve a destination using a search
number.*
* 4-digit number assigned to a destination when it is stored.
: Both settings are enabled
(8)[Speaker] key / [Pause] key / [Space] key
(14)This shows the currently selected fax reception
mode and the amount of free memory remaining.
Touch this key to dial using the speaker.
When entering a fax number to be dialled, the key
changes to the [Pause] key. When entering a
sub-address, the key changes to the [Space] key.
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SENDING A FAX
The basic procedure for sending faxes is explained below.
In fax mode, colour originals are sent as black and white images.
Transmission
Transmission result
Original
DOCUMENT
FILING
COPY
IMAGE SEND
1 Touch the [IMAGE SEND] key.
Ready to send.
Speaker
Resend
PC Scan
Auto
The base screen of fax mode appears.
Scan
Internet Fax
Fax
USB Mem. Scan
If the fax screen does not appear, touch the [Fax] tab.
Address Book
Original
Exposure
Auto
Scan:
Send:
Direct TX
Auto
Sub Address
Resolution
Standard
Special Modes
Address Review
File
Quick File
Auto Reception
Fax Memory:100%
Preview
The side to be scanned must be face up!
2 Place the originals.
When using the document glass, place the original with the
side to be scanned face down.
3 Enter the fax number of the receiving fax
machine and press the [START] key.
Correct a mistake
Cancel scanning
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CHANGING THE SIZE OF A FAX
The size of the original and the transmission size can be specified before transmission.
This is convenient when faxing an original that is small and difficult to read.
The procedure for faxing both sides of an A4 original at A3 size is explained below.
The side to be scanned must be face up!
1 Place the originals.
When using the document glass, place the original with the
side to be scanned face down.
Scan
Internet Fax
Original
Fax
Scan:
USB Mem. Scan
Auto
PC Scan
Auto
2 Select settings in the touch panel.
(1) Touch the [Original] key.
Address Book
A4
Send:
Auto
Direct TX
(1)
E
Sub Address
Resolution
Standard
Special Modes
Address Review
File
Quick File
Preview
Auto Reception
Fax Memory:100%
(2) Touch the [2-Sided Booklet] key.
OK
Fax/Original
This key is used to send a 2-sided original.
Scan Size
Auto A4
100% Send Size
Auto
(3) Touch the [Send Size] key.
(3)
Image Orientation
2-Sided
Tablet
2-Sided
Booklet
(2)
(4) Touch the desired send size key (example:
A3).
Fax/Original
Auto
OK
(5)
Manual
Manual
(5) Touch the [OK] key.
A5
A5R
B5R
A4
B4
A3
AB
Inch
B5
A4R
(4)
216x340
216x343
(6) Touch the [OK] key.
OK
Fax/Original
(6)
Scan Size
Auto A4
141% Send Size
A3
Image Orientation
2-Sided
Tablet
2-Sided
Booklet
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3 Enter the fax number of the first destination.
Correct a mistake
4 Press the [START] key.
Cancel scanning
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CHANGING THE EXPOSURE
The exposure can be changed as appropriate for the darkness or lightness of the original.
The following example explains how to darken light colours in an original to make the image clearer.
The side to be scanned must be face up!
1 Place the originals.
When using the document glass, place the original with the
side to be scanned face down.
Scan
Internet Fax
Original
Fax
Scan:
USB Mem. Scan
Auto
PC Scan
Auto
2 Select settings in the touch panel.
(1) Touch the [Exposure] key.
Address Book
A4
Send:
Auto
Direct TX
Exposure
Sub Address
(1)
Ren
Standard
Special Modes
Address Review
File
Quick File
Preview
Auto Reception
Fax Memory:100%
(2) Touch the [Manual] key.
OK
Fax/Exposure
(3) Touch the
key to darken the exposure.
(4)
Auto
5 levels are available for the exposure. Darken light
originals with the key, and lighten dark originals
with the key.
Manual
(2)
3
5
1
(4) Touch the [OK] key.
(3)
3 Enter the fax number of the receiving fax
machine and press the [START] key.
Correct a mistake
Cancel scanning
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CHANGING THE RESOLUTION
The resolution can be selected to match the characteristics of the original, such as text or photo, the size of the
text, and the darkness of the image.
The following example explains how to set the resolution to [Fine] and [Half Tone] when sending an original with
small text.
The side to be scanned must be face up!
1 Place the originals.
When using the document glass, place the original with the
side to be scanned face down.
Scan
Internet Fax
Original
Fax
Scan:
USB Mem. Scan
PC Scan
Auto
2 Select settings in the touch panel.
(1) Touch the [Resolution] key.
Address Book
Auto
A4
Send:
Auto
Direct TX
Exposure
Sub Address
Resolution
Spe(1)es
Standard
Address Review
File
Quick File
Preview
Auto Reception
Fax Memory:100%
(2) Touch the [Fine] key.
Fax/Resolution
OK
The resolution increases (producing a clearer image) in
the following order: [Standard], [Fine], [Super Fine],
[Ultra Fine].
(4)
Standard
Fine
(3) Touch the [Half Tone] key.
Select [Half Tone] for a photo or illustration with
shading to further improve the image.
[Half Tone] cannot be selected when [Standard] is
selected.
(2)
Super Fine
Half Tone
(3)
Ultra Fine
(4) Touch the [OK] key.
3 Enter the fax number of the receiving fax
machine and press the [START] key.
Correct a mistake
Cancel scanning
63
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STORING A FAX NUMBER
You can store fax numbers in one-touch keys.
One-touch keys
Group key
Stored fax numbers can be retrieved quickly and easily.
If you frequently send faxes to the same group of fax machines, the
numbers of those fax machines can be stored as a group (multiple fax
numbers can be stored in one key).
A Corp.
Storing an individual key
SYSTEM
SETTINGS
1 Press the [SYSTEM SETTINGS] key.
Admin Password
Exit
System Settings
2 Select settings in the touch panel.
(1) Touch the [Address Control] key.
List Print
(User)
Total Count
Default Settings
Address Control
Fax Data
Paper Tray
Settings
Receive/Forward
Printer Condition
Settings
Docing
(1)
USB-Device Check
Control
System Settings
Address Control
Back
(2) Touch the [Address Book] key.
Address Book
Cux
(2)
Program
F-Code Memory Box
Back
Address Book
Add New
Sort Address
All
AAA AAA
CCC CCC
EEE EEE
GGG GGG
III III
BBB BBB
(3)
Index Switch
ABC
1
2
(3) Touch the [Add New] key.
DDD DDD
FFF FFF
HHH HHH
JJJ JJJ
Sorting Order
Search Number
Freq.
ABCD
EFGH
IJKL
MNOP
QRSTU
VWXYZ
etc.
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Select settings in the touch panel. (Continued)
System Settings
Address Control
(4) Select [Fax] from the "Address Type" select
box.
Cancel
OK
Address Type:
Search Number:
Fax
1
(4)
(5) Touch the "Address Name" text box.
A text entry screen appears. Enter the name of the
destination.
(1-999)
Address Name
(Required):
KKK KKK
K
(5)
Initial (Optional):
Key Name:
(6)
Custom Index:
User 1
(7)
(6) Touch the "Initial" text box.
A text entry screen appears. Enter search characters
for the destination.
Register this Address to be added to the [Frequent Use] index.
System Settings
Address Control
(7) Touch the scroll bar to move the screen.
Cancel
OK
(9)
Register this Address to be added to the [Frequent Use] index.
(8) Touch the "Fax Number" text box.
A text entry screen appears. Enter the fax number that
you wish to store.
Fax Number (Required):
Transmission Mode:
0123456789
(8)
33.6 kbps
Transmission Speed:
None
Transmission Mode:
(9) Touch the [OK] key.
The items in the above step must be entered. For details on items entered, see "7. SYSTEM SETTINGS" in the
Operation Guide.
When sending the same document or image to multiple destinations, it is convenient to store a destination group.
For details on storing groups, see "7. SYSTEM SETTINGS" in the Operation Guide.
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FORWARDING RECEIVED FAXES
(Fax Data Forward)
When the machine cannot print because it is out of paper or out of toner, received faxes can be forwarded to
another fax machine.
To use this function, the fax number of the destination machine must be stored in "Set the Telephone Number for
Data Forwarding" in the system settings (administrator).
SYSTEM
SETTINGS
1 Press the [SYSTEM SETTINGS] key.
Admin Password
Exit
System Settings
2 Select settings in the touch panel.
List Print
(User)
Total Count
Default Settings
Address Control
(1) Touch the [Fax Data Receive/Forward] key.
Fax Data
Paper Tray
Settings
Receive/Forward
Printer Condition
Settings
Document Filing
Control
(1)
USBheck
System Settings
Fax Data Receive/Forward
(2) Touch the [Fax Settings] key.
Back
Fax Settings
(2)
I-Fax Settings
(3) Touch the [Execute] key in "Forward Received
Data".
System Settings
Fax Settings
Cancel
OK
Receive Setting:
Auto Reception
Multiple Set Print
Staple
Forward Received Data:
Execute
(3)
(4) Touch the [OK] key.
Transfer the received data to another device?
Cancel
OK
(4)
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CONVENIENT DIALLING METHODS
Easy to use one-touch keys and the resend function can be used to prevent dialling errors and save time.
One-touch keys
A fax number stored in a one-touch key can be retrieved by a simple touch of the key.
A one-touch key for a group can be selected to automatically transmit to each of the destinations stored in the
group.
(1) Touch the [Address Book] key.
Scan
Internet Fax
Original
Fax
Scan:
USB Mem. Scan
Auto
A4
PC Scan
Auto
Address Book
Send:
DX
Exposure
Auto
(1)
Sub Address
Resolution
Standard
Special Modes
Address Review
File
Quick File
Preview
Auto Reception
Fax Memory:100%
(2) Touch the key of the desired destination.
To
Cc
5
10
15
Condition
Settings
To change the number of one-touch keys displayed in
(3)
AAA
BBB BBB
1
2
5
10
15
Address Review
Address Entry
the screen, touch the
15 keys.
key. Select 5, 10, or
CCC CCC
DDD DDD
FFF FFF
HHH HHH
JJJ JJJ
EEE EEE
(2)
Global
GGG GGG
III III
Address Search
(3) Touch the [To] key.
Sub Address
Sort Address
Freq.
ABCD
EFGH
IJKL
MNOP
QRSTU
VWXYZ etc.
Auto Reception
Fax Memory:100%
Preview
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Resending
The [Resend] key can be touched to transmit to one of the eight most recent destinations used for transmission.
Resending is not possible in some cases, such as when an image is sent using a one-touch key for a group.
(1) Touch the [Resend] key.
Ready to send.
Speaker
Resend
Scan
Internet Fax
Original
Fax
USB Mem. Scan
n
(1)
Address Book
A4
Auto
Auto
Scan:
Auto
Send:
Direct TX
Exposure
Sub Address
Resolution
Standard
Special Modes
Address Review
File
Quick File
Preview
Auto Reception
Fax Memory:100%
(2) Touch the key of the desired destination.
The destinations that appear also include Scan to
E-mail and Internet fax destinations.
Cancel
Resend
No.01
No.03
No.05
No.07
AAA AAA
CCC
No.02
No.04
No.06
No.08
BBB BBB
DDD DDD
FFF FFF
HHH HHH
(2)
EEE EEE
GGG GGG
Speed dialling
When you store an individual key or a group key, a 4-digit search number is assigned to the key.
You can select a destination using the key and the 4-digit search number.
To check a search number, print the appropriate list in the sending address list menu in the system settings.
(1) Touch the
key.
Ready to send.
Speaker
Resend
PC Scan
Auto
Scan
Internet Fax
Fax
USB Mem. Scan
Address Book
Original
Exposure
A4
Auto
Scan:
Auto
Send:
Direct TX
Sub Address
Resolution
Standard
Special Modes
Address Review
File
Quick File
Preview
Auto Reception
Fax Memory:100%
(1)
(2) Enter the 4-digit search number with the
numeric keys.
Enter search number.(0001-1000)
Scan
et Fax
Fax
USB Mem. Scan
PC Scan
Auto
Send:
(2)
Address Book
Original
A4
Auto
Scan:
Auto
Direct TX
Exposure
Sub Address
Resolution
Standard
Special Modes
Address Review
File
Quick File
Preview
Auto Reception
Fax Memory:100%
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Dialling using the speaker
When the speaker is used to dial, fax transmission is started after the number is dialled and the connection is
established. If a person answers, you will be able to hear his or her voice, but you will not be able to speak.
Telephone mode.
Speaker
Resend
PC Scan
Auto
Touch the [Speaker] key.
Scan
Internet Fax
Original
Fax
Scan:
USB Mem. Scan
You will hear the dial tone through the machine's speaker.
Dial the fax number of the destination with the numeric keys
or with the [Address Book] key.
When the connection is established, press the [START] key
to send the fax.
Address Book
Auto
A4
Send:
Speaker Volume
Auto
Exposure
Resolution
Special Modes
Standard
Address Review
File
Quick File
Fax Manual
Reception
Fax Memory:100%
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SENDING THE SAME FAX TO MULTIPLE
DESTINATIONS (Broadcast Transmission)
The same document/image can be sent to multiple fax mode, scan
mode, and Internet fax mode destinations in a single operation. If you
frequently send documents/images to the same group of destinations,
it is recommended that you store those destinations as a group in a
one-touch key.
Transmission
The following procedure explains how to enter a fax number with the
numeric keys and then select a destination that is stored in a
one-touch key.
Original
Broadcast
The side to be scanned must be face up!
1 Place the originals.
When using the document glass, place the original with the
side to be scanned face down.
2 Enter the fax number of the first destination.
Correct a mistake
Scan
Internet Fax
Original
Fax
Scan:
USB Mem. Scan
Auto
A4
PC Scan
Auto
3 Select settings in the touch panel.
(1) Touch the [Address Book] key.
Address Book
Send:
DX
Exposure
Auto
(1)
Sub Address
Resolution
Standard
Special Modes
Address Review
File
Quick File
Preview
Auto Reception
Fax Memory:100%
(2) Touch the one-touch key in which the desired
destination is stored.
To
Cc
5
10
15
Condition
Settings
(3)
AAA AAA
BBB BBB
1
2
Address Review
DDD DDD
FFF FFF
HHH HHH
JJJ JJJ
To change the number of one-touch keys displayed in
CCC CCC
Addtry
(4)
EEE EEE
5
10
15
the screen, touch the
15 keys.
key. Select 5, 10, or
(2)
Global
GGG GGG
III III
Address Search
Sub Address
Sort Address
(3) Touch the [To] key.
Freq.
ABCD
EFGH
IJKL
MNOP
QRSTU
VWXYZ etc.
Auto Reception
Fax Memory:100%
Preview
(4) Touch the [Address Review] key.
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Select settings in the touch panel. (Continued)
(5) Check the destinations and then touch the
[OK] key.
Address Review
OK
(5)
0123456789
CCC CCC
002
001
To delete a destination, touch the key of the destination
that you wish to delete. A message will appear to
confirm the deletion. Touch the [Yes] key.
1
1
Cc
To
4 Press the [START] key.
Cancel scanning
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SPECIAL FAX MODES
The special modes can be used for a variety of special-purpose fax transmission jobs.
The following pages show the types of fax transmissions that can be performed. (The procedures for using each
special mode are not explained.)
Each special mode has its own settings and steps, however, the basic procedure is the same for all modes. The
basic procedure for selecting a special mode is explained on the next page using "Erase" as an example.
For the procedures for using the special modes, see "SPECIAL MODES" in "4. FACSIMILE" in the
Operation Guide.
Special modes
To use a special mode, open the special modes
Scan
Internet Fax
Fax
USB Mem. Scan
PC Scan
Auto
menu and touch the key of mode that you wish to
use. The menu consists of two screens. Use the
keys to switch between the screens.
Address Book
Original
Auto
A4
Scan:
Send:
Direct TX
Exposure
Resolution
Auto
Sub Address
Standard
Touch the [Special Modes] key in the base screen to
open the special modes menu.
Special Modes
Address Review
File
Quick File
Preview
Auto Reception
Fax Memory:100%
1st screen
2nd screen
OK
Fax/Special Modes
OK
Fax/Special Modes
Dual Page
Scan
Verif.
Stamp
Transaction
Report
Program
Erase
1
2
2
2
Own Name
Select
Timer
2in1
Card Shot
Memory Box
Polling
Job
Build
Slow Scan
Mode
Mixed Size
Original
Original
Count
File
Quick File
When a special mode key encircled by
is touched, the key is highlighted and the setting is completed.
When any other special mode key is touched, a screen appears to let you select settings for that mode.
The keys that appear will vary depending on what peripheral devices are installed.
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SELECTING A SPECIAL MODE
The procedure for selecting a special mode for fax is explained below.
The settings that must be selected vary for each special mode, however, the general procedure is the same. The
procedure for erasing shadows at the edges of the image when sending a fax is explained below as an example.
The side to be scanned must be face up!
1 Place the originals.
When using the document glass, place the original with the
side to be scanned face down.
Scan
Internet Fax
Original
Fax
Scan:
USB Mem. Scan
Auto
PC Scan
Auto
2 Select settings in the touch panel.
(1) Touch the [Special Modes] key.
Address Book
A4
Send:
Auto
Direct TX
Exposure
Sub Address
Resolution
Standard
Special Modes
Address Review
File
(1)
Quick File
Preview
Auto Reception
Fax Memory:100%
(2) Touch the [Erase] key.
OK
Fax/Special Modes
The erase settings will be configured to erase a width
of 15 mm around the edges of the original.
Dual Page
Scan
Program
Erase
1
2
(2)
Timer
2in1
Card Shot
Job
Build
Slow Scan
Mode
Mixed Size
Original
Original
Count
File
Quick File
(3) Set the erasure width to 15 mm with the
keys.
OK
Fax/Special Modes
Erase
Cancel
(4)
The erase area is set to "Edge Erase" by default.
To select "Centre Erase", "Edge+Centre Erase", or
"Side Erase", touch the appropriate key.
Edge
Erase
Centre
Erase
Edge+Centre
Erase
Edge
(0~20)
mm
15
(4) Touch the [OK] key.
Side Erase
(3)
3 Enter the fax number of the receiving fax
machine and press the [START] key.
Cancel scanning
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CONVENIENT FAX FUNCTIONS
Erasing peripheral shadows (Erase)
Use this function to erase peripheral
shadows that occur when faxing books
and other thick originals.
Without erase
With erase
Transmission
Transmission
Sending the left and right pages of a bound
document as two separate pages (Dual Page Scan)
Use this function to send the left and right
pages of a pamphlet or other bound
document as two separate pages.
Transmission
Sending two original pages as a single page (2in1)
Use this function to reduce two original
pages to half their size and send them as
a single page.
1
2
1
3
3
2
Transmission
4
4
Sending the front and reverse sides of a card as a
single page (Card Shot)
Use this function to send the front and
reverse sides of a card as a single page in
Front
a single transmission.
Transmission
Back
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Sending a large number of pages as a single
transmission job (Job Build)
A stack of originals higher than the
indicator line on the automatic document
feeder cannot be fed through the feeder.
The job build function lets you divide the
stack of originals into sets, feed each set,
and send the sets as a single
Transmission
transmission.
Sending a fax directly from a computer (PC-Fax)
A document on a computer can be sent
via the machine as a fax. Select the
PC-Fax driver as the printer driver on your
computer and then select the Print
command in the software application.
Image data for transmission will be
Transmission
created and sent as a fax.
This function can only be used on a
Windows computer.
For more information, see the Help file for the PC-Fax driver.
The machine also has these functions
• Forwarding a received fax to a network address (Inbound Routing Settings)
☞ Operation Guide "FAX RECEPTION" in "4. FACSIMILE"
• Sending a fax at a specified time (Timer)
• Storing fax operations (Program)
• Changing the print settings for the transaction report (Transaction Report)
• Temporarily changing the sender information (Own Name Select)
• Transmitting originals of different sizes (Mixed Size Original)
• Faxing thin originals (Slow Scan Mode)
• Checking the number of scanned original sheets before transmission (Original Count)
• Calling a fax machine and initiating fax reception (Polling)
• Sending a fax when another machine polls your machine (Polling Memory)
• Stamping scanned originals (Verification Stamp)
☞ Operation Guide "SPECIAL MODES" in "4. FACSIMILE"
• Performing F-code communication
☞ Operation Guide "PERFORMING F-CODE COMMUNICATION" in "4. FACSIMILE"
• Connecting and using an existing phone (Extension Phone Connection)
☞ Operation Guide "USING AN EXTENSION PHONE" in "4. FACSIMILE"
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Scanning
This section explains the uses of the network scanner function and the
basic procedure for using scan mode. In addition, special modes that can
be used with the network scanner function are introduced.
The Internet fax expansion kit is required to use the Internet fax function.
X NETWORK SCANNER FUNCTION. . . . . . . . . . . . . . . . 78
X BASE SCREEN OF SCAN MODE. . . . . . . . . . . . . . . . . 79
X SCANNING AN ORIGINAL . . . . . . . . . . . . . . . . . . . . . . 80
X CHANGING THE EXPOSURE AND ORIGINAL IMAGE
TYPE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
X CHANGING THE RESOLUTION . . . . . . . . . . . . . . . . . . 82
X CHANGING THE FILE FORMAT. . . . . . . . . . . . . . . . . . 83
X STORING A DESTINATION. . . . . . . . . . . . . . . . . . . . . . 84
X CONVENIENT TRANSMISSION METHODS. . . . . . . . . 86
X SENDING THE SAME IMAGE TO MULTIPLE
DESTINATIONS (Broadcast Transmission) . . . . . . . . 88
X SPECIAL SCAN MODES. . . . . . . . . . . . . . . . . . . . . . . . 89
X SELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . . . 90
X CONVENIENT SCANNER FUNCTIONS . . . . . . . . . . . . 91
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NETWORK SCANNER FUNCTION
The network scanner function of the machine can be used to transmit scanned images by a variety of methods.
The network scanner function has the following modes.
USB memory mode
Scan modes
Use this mode to save an
image to USB memory
To send an image to
an e-mail address, use
Scan to E-mail
Internet fax mode
To upload an image to an FTP server, use
Scan the original,
Use this mode to send a fax via
the Internet
Scan to FTP
and thhen...
The machine supports Direct SMTP.
To send an image to a
shared folder on your
computer, use
PC scan mode
Scan to Network Folder
Use this mode to scan a
photo while making
corrections on your computer
To process an image in a
specific application, use
A TWAIN-compliant software
application can be used.
Scan to Desktop
Data entry mode
Use this mode for an application-
linked document solution
• Modes that can be used will vary depending on your model and the expansion kits that are installed.
• The explanations in this manual are centred on the Scan to E-mail function of scan mode.
☞ Operation Guide "5. SCANNER / INTERNET FAX"
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BASE SCREEN OF SCAN MODE
Touch the [IMAGE SEND] key in the touch panel to open the base screen of scan mode. If the scan screen does
not appear, touch the [Scan] tab.
Select various scan settings in the base screen.
Ready to send.
Resend
(8)
Scan
Internet Fax
Original
Fax
Scan:
USB Mem. Scan
Auto Send:
PC Scan
Auto
(1)
(2)
Address Book
Address Entry
Send Settings
Address Review
File
Exposure
Auto
200X200dpi
PDF
(3)
(4)
Resolution
File Format
Colour Mode
Special Modes
(9)
Mono2
(5)
Quick File
Preview
(10)
(11)
(6)
(7)
(1)Send mode tabs
(7)
key
Use these keys to change the mode of the image
send function. To switch to scan mode, touch the
[Scan] tab.
Touch this key to specify a destination using a search
number .
* 4-digit number assigned to a destination when it is
stored.
*
(2)[Address Book] key
(8)[Resend] key / [Next Address] key
Touch this key to use a one-touch key or a group key.
When the key is touched, the address book screen
appears.
The destinations of the most recent eight
transmissions by Scan to E-mail, fax and/or Internet
fax (including Direct SMTP addresses) are stored. To
select one of these destinations, touch the desired
destination. After a destination is selected, this key
changes to the [Next Address] key.
(3)[Address Entry] key
Touch this key to manually enter a destination
address instead of using a one-touch key.
(4)[Send Settings] key
(9)Image settings
Touch this key to select or enter the subject, file
name, sender name, or message text, which have
been previously stored in the Web page.
Image settings (original size, exposure, resolution, file
format, and colour mode) can be selected.
(10)
key
(5)Customized keys
This key appears when a special mode or 2-sided
scanning is selected. Touch the key to display the
selected special modes.
The keys that appear here can be changed to show
settings or functions that you prefer.
(6)[Preview] key
(11)[Special Modes] key
Touch to check the image that will be sent in the
touch panel before transmission.
Touch this key to use a special mode.
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SCANNING AN ORIGINAL
The basic operation for scanning is explained below.
This section explains how to send a scanned file by e-mail.
In scan mode, originals can be scanned in full colour or greyscale.
Scan
transmission
Original
Scanned image
DOCUMENT
FILING
COPY
IMAGE SEND
1 Select settings in the touch panel.
(1) Touch the [IMAGE SEND] key.
Ready to send.
(1)
Resend
PC Scan
Auto
Scan
Internet Fax
Fax
Scan:
USB Mem. Scan
Auto Send:
(2)
AdBook
Original
Exposure
(2) Touch the [Scan] tab.
Address Entry
Send Settings
Address Review
File
Auto
200X200dpi
PDF
The base screen of scan mode appears.
Resolution
File Format
Colour Mode
Special Modes
Mono2
Quick File
Preview
The side to be scanned must be face up!
2 Place the originals.
When using the document glass, place the original with the
side to be scanned face down.
Scan
Internet Fax
Original
Fax
Scan:
USB Mem. Scan
Auto Send:
PC Scan
Auto
3 Select settings in the touch panel.
(1) Touch the [Address Entry] key.
Address Book
A4
Address Entry
Exposure
Resolution
Auto
200X200dpi
PDF
Senngs
(1)
File Format
Colour Mode
Special Modes
Address Review
Mono2
File
Quick File
Preview
(2) Touch the [E-mail] key.
Select the destination type.
E-mail
Network Folder
(2)
(3) Touch the [To] key.
A text entry screen will appear. Enter the e-mail
Select addressee type.
address of the recipient and touch the [OK] key.
To
Cc
(3)
4 Press the [START] key.
Cancel scanning
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CHANGING THE EXPOSURE AND
ORIGINAL IMAGE TYPE
Exposure and original image type settings can be selected as appropriate for the original.
The procedure for darkening the exposure and setting the original image type to "Text/Prtd. Photo" is explained
below.
The side to be scanned must be face up!
1 Place the originals.
When using the document glass, place the original with the
side to be scanned face down.
Scan
Internet Fax
Original
Fax
Scan:
USB Mem. Scan
PC Scan
Auto
2 Select settings in the touch panel.
(1) Touch the [Exposure] key.
Address Book
Auto
Send:
A4
Address Entry
Send Settings
Address Review
File
Exposure
Auto
200X200dpi
PDF
(1)
Ren
File Format
Colour Mode
Special Modes
Mono2
Quick File
Preview
(2) Read the displayed message and touch the
[OK] key.
When Fax/I-Fax address is included,
exposure setting shared among Fax/
I-Fax/ Scanner mode is selected.
OK
(2)
(3) Touch the [Text/Prtd. Photo] key.
Scan/Exposure
Auto
OK
(5)
(4) Darken light colours with the
key.
Original Image Type
5 levels are available for the exposure. Darken light
originals with the key, and lighten dark originals
Manual
Text/
Prtd.Photo
Text
Text/Photo
Map
Printed
Photo
(3)
with the
key.
1
5
3
(5) Touch the [OK] key.
(4)
Moiré Reduction
3 Select the destination and then press the
[START] key.
Cancel scanning
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CHANGING THE RESOLUTION
You can select the resolution as appropriate for the original type.
This section explains how to set the resolution to "300X300dpi", which creates a clearer image than the default
resolution.
The side to be scanned must be face up!
1 Place the originals.
When using the document glass, place the original with the
side to be scanned face down.
Scan
Internet Fax
Original
Fax
Scan:
USB Mem. Scan
Auto Send:
PC Scan
Auto
2 Select settings in the touch panel.
(1) Touch the [Resolution] key.
Address Book
A4
Address Entry
Send Settings
Address Review
File
Exposure
Auto
200X200dpi
PDF
Resolution
Fi(1)at
Colour Mode
Mono2
Special Modes
Quick File
Preview
(2) Touch the [300X300dpi] key.
(3) Touch the [OK] key.
OK
Scan/Resolution
(3)
100X100dpi
200X200dpi
300X300dpi
(2)
40i
600X600dpi
3 Select the destination and then press the
[START] key.
Cancel scanning
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CHANGING THE FILE FORMAT
The file format (file type and compression method) for sending a scanned image is specified when the destination
is stored in a one-touch key; however, you can change the format at the time of transmission.
The procedure for sending a scanned image in TIFF format is explained below.
The side to be scanned must be face up!
1 Place the originals.
When using the document glass, place the original with the
side to be scanned face down.
Scan
Internet Fax
Original
Fax
Scan:
USB Mem. Scan
Auto Send:
PC Scan
Auto
2 Select settings in the touch panel.
(1) Touch the [File Format] key.
Address Book
A4
Address Entry
Send Settings
Address Review
File
Exposure
Auto
200X200dpi
PDF
Resolution
File Format
Co(1)de
Mono2
Special Modes
Quick File
Preview
(2) Read the displayed message and touch the
[OK] key.
Select a file format to apply it to
all scan destinations.
OK
(2)
(3) Change the mode to Colour/Greyscale mode.
OK
Scan/File Format
File Type
Compression Mode
None
PDF
Encry.
TIFF
MH (G3)
B/W
XPS
MMR (G4)
Colour/Grey
(3)
Programmed
(1-99)
Specified Pages per File
(4) Touch the [TIFF] key.
(5) Touch the [High] key.
OK
Scan/File Format
This sets the compression to high.
A higher compression ratio creates a smaller file size.
(6)
File Type
Compression Ratio
Low
PDF
Encry.
High
TIFF
Medium
(6) Touch the [OK] key.
B/W
(4)
High
U-Fine
Colour/Grey
JPEG
(5)
Programmed
(1-99)
Specified Pages per File
3 Select the destination and press the [START]
key.
If the file type is set to [Encrypt PDF], you will be prompted to
enter a password when you start transmission.
Cancel scanning
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STORING A DESTINATION
The procedure for storing e-mail addresses in one-touch keys for Scan to E-mail is explained below.
Stored e-mail addresses can be retrieved quickly and easily.
If you frequently send images to the same group of destinations, those destinations can be stored as a group.
To store destinations for the other modes of the network scanner function, see "STORING DESTINATION
ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK" in "5. SCANNER / INTERNET FAX" in the
Operation Guide.
Storing an individual key
SYSTEM
SETTINGS
1 Press the [SYSTEM SETTINGS] key.
Admin Password
Exit
System Settings
2 Select settings in the touch panel.
(1) Touch the [Address Control] key.
List Print
(User)
Total Count
Default Settings
Address Control
Fax Data
Paper Tray
Settings
Receive/Forward
Printer Condition
Settings
Doc(1
)
ing
USB-Device Check
Control
System Settings
Address Control
(2) Touch the [Address Book] key.
Back
Address Book
Cuex
(2)
Program
F-Code Memory Box
Back
Address Book
Add New
(3) Touch the [Add New] key.
Sort Address
All
AAA AAA
CCC CCC
EEE EEE
GGG GGG
III III
BBB BBB
DDD DDD
FFF FFF
HHH HHH
JJJ JJJ
(3)
Index Switch
ABC
1
2
Sorting Order
Search Number
Freq.
ABCD
EFGH
IJKL
MNOP
QRSTU
VWXYZ
etc.
System Settings
Address Control
(4) Select [E-mail] from the "Address Type" select
box.
Cancel
OK
Address Type:
Search Number:
E-mail
1
(4)
(5) Touch the "Address Name" text box.
A text entry screen appears. Enter the name of the
destination.
(1-999)
Address Name
(Required):
KKK KKK
K
(5)
Initial (Optional):
Key Name:
(6)
Custom Index:
User 1
(7)
(6) Touch the "Initial" text box.
A text entry screen appears. Enter search characters
for the destination.
Register this Address to be added to the [Frequent Use] index.
(7) Touch the scroll bar to move the screen.
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Select settings in the touch panel. (Continued)
System Settings
Address Control
(8) Touch the "E-mail Address" text box.
A text entry screen appears. Enter the E-mail address
that you want to store.
Cancel
OK
(9)
E-mail Address
(Required):
(8)
PDF
File Format:
File Type:
(9) Touch the [OK] key.
MMR(G4)
Compression Mode
Black & White:
Medium
Compression Ratio
Colour/Greyscale:
The items in the above step must be entered. For details on items entered, see "7. SYSTEM SETTINGS" in the
Operation Guide.
When sending the same document or image to multiple destinations, it is convenient to store a destination group.
For details on storing groups, see "7. SYSTEM SETTINGS" in the Operation Guide.
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CONVENIENT TRANSMISSION METHODS
One-touch sending, resending, and other convenient transmission functions that make it easy to send an image
are available.
One-touch key
A destination stored in a one-touch key can be retrieved by a simple touch of the key.
(1) Touch the [Address Book] key.
Scan
Internet Fax
Original
Fax
Scan:
USB Mem. Scan
Auto Send:
PC Scan
Auto
Address Book
A4
Addtry
(1)
Exposure
Resolution
Auto
200X200dpi
PDF
Send Settings
Address Review
File
File Format
Colour Mode
Special Modes
Mono2
Quick File
Preview
(2) Touch the key in which the desired destination
is stored.
To
c
5
10
15
(3)
Condition
Settings
AAA AAA
CCC CCC
BBB BBB
DDD DDD
FFF FFF
HHH HHH
JJJ JJJ
1
To change the number of one-touch keys displayed in
2
Address Review
Address Entry
(2)
5
10
15
the screen, touch the
15 keys.
key. Select 5, 10, or
EEE EEE
GGG GGG
III III
Global
Address Search
(3) Touch the [To] key.
Sort Address
Preview
Freq.
ABCD
EFGH
IJKL
MNOP QRSTU VWXYZ etc.
If an e-mail address is stored in the one-touch key,
select [To] or [Cc] to specify the type of recipient after
selecting the key.
Auto Reception
Fax Memory:100%
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Resending
The [Resend] key can be touched to send an image to one of the most recent 8 transmission destinations.
Resending is not possible in some cases, such as when an image is sent using a one-touch key for a group.
(1) Touch the [Resend] key.
Ready to send.
Resend
Scan
Internet Fax
Original
Fax
Scan:
USB Mem. Scan
A4
Auto Send:
(1)
Address Book
Auto
Address Entry
Send Settings
Address Review
File
Exposure
Auto
200X200dpi
PDF
Resolution
File Format
Colour Mode
Special Modes
Mono2
Quick File
Preview
Cancel
Resend
(2) Touch the key in which the desired destination
is stored.
No.01
No.03
No.05
No.07
AAA AAA
No.02
No.04
No.06
No.08
BBB BBB
DDD DDD
FFF FFF
HHH HHH
The destinations that appear also include fax and
Internet fax destinations.
CCC CCC
EEE E
(2)
GGG GGG
Search number sending
When you store an individual key or a group key, a 4-digit search number is assigned to the key.
You can select a destination using the key and the 4-digit search number.
To check a search number, print the appropriate list in the sending address list menu in the system settings.
(1) Touch the
key.
Scan
Internet Fax
Fax
USB Mem. Scan
PC Scan
Address Book
Original
Scan:
Auto
Send:
Auto
A4
Address Entry
Send Settings
Address Review
File
Exposure
Resolution
Auto
200X200dpi
PDF
File Format
Colour Mode
Special Modes
Mono2
Quick File
Preview
(1)
Enter search number.(0001-1000)
(2) Enter the 4-digit search number with the
numeric keys.
Scan
net Fax
Fax
Scan:
USB Mem. Scan
PC Scan
Auto
(2)
Address Book
Original
Exposure
Auto
Send:
A4
Address Entry
Send Settings
Address Review
File
Auto
Resolution
File Format
Colour Mode
Special Modes
200X200dpi
PDF
Mono2
Quick File
Preview
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SENDING THE SAME IMAGE TO MULTIPLE
DESTINATIONS (Broadcast Transmission)
The same image can be sent to multiple scan mode, Internet fax mode, and fax mode destinations in a single
operation. If you frequently send images to the same group of destinations, it is recommended that you store
those destinations as a group in a one-touch key.
The procedure for selecting multiple destinations stored in one-touch keys and sending an image to those
destinations is explained below.
The side to be scanned must be face up!
1 Place the originals.
When using the document glass, place the original with the
side to be scanned face down.
Scan
Internet Fax
Original
Fax
Scan:
USB Mem. Scan
Auto Send:
PC Scan
Auto
2 Select settings in the touch panel.
(1) Touch the [Address Book] key.
Address Book
A4
Add(1)try
Send Settings
Address Review
File
Exposure
Resolution
Auto
200X200dpi
PDF
File Format
Colour Mode
Special Modes
Mono2
Quick File
Preview
(2) Touch the one-touch key in which the desired
destination is stored.
To
c
5
10
15
(4)
Condition
Settings
AAA AAA
CCC CCC
EEE EEE
BBB BBB
DDD DDD
FFF FFF
HHH HHH
JJJ JJJ
1
To change the number of one-touch keys displayed in
2
Address Review
5
10
15
the screen, touch the
15 keys.
key. Select 5, 10, or
(5)
Addrry
Global
(2)
GGG GGG
III III
Address Search
(3)
(3) Touch the one-touch keys of the additional
destinations to which you want to send the
image.
Sort Address
Preview
Freq.
ABCD
EFGH
IJKL
MNOP QRSTU VWXYZ etc.
Auto Reception
Fax Memory:100%
(4) Touch the [To] key.
Address Review
OK
(6)
(5) Touch the [Address Review] key.
EEE EEE
HHH HHH
002
001
(6) Check the destinations and then touch the
[OK] key.
1
1
To delete a destination, touch the key of the destination
that you wish to delete. A message will appear to
confirm the deletion. Touch the [Yes] key.
Cc
To
3 Press the [START] key.
If fax or Internet fax destinations are included in the
broadcast transmission, scanning will take place in [Mono2].
Cancel scanning
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SPECIAL SCAN MODES
The special modes can be used for a variety of special-purpose scan send jobs.
The following pages show the types of scan send jobs that can be performed. (The procedures for using each
special mode are not explained.)
Each special mode has its own settings and steps, however, the basic procedure is the same for all modes. The
basic procedure for selecting a special mode is explained on the next page using "Suppress Background" as an
example.
For the procedures for using the special modes, see "SPECIAL MODES" in "5. SCANNER / INTERNET
FAX" in the Operation Guide.
To use a special mode, open the special modes
Scan
Internet Fax
Original
Fax
Scan:
USB Mem. Scan
PC Scan
Auto
menu and touch the key of mode that you wish to
use. The menu varies depending on whether scan
mode, Internet fax mode, or USB memory mode is
selected.
Touch the [Special Modes] key in the base screen to
open the special modes menu.
Address Book
Auto
A4
Send:
Address Entry
Send Settings
Address Review
File
Exposure
Auto
200X200dpi
PDF
Resolution
File Format
Colour Mode
Special Modes
Mono2
Quick File
Preview
Scan mode
1st screen
2nd screen
OK
Scan/Special Modes
OK
Scan/Special Modes
Verif.
Stamp
Dual Page
Scan
Program
Timer
Erase
2
2
1
2
Suppress
Background
Card Shot
Slow Scan
Mode
Job
Build
Mixed Size
Original
Original
Count
File
Quick File
When a special mode key encircled by
is touched, the key is highlighted and the setting is completed.
When any other special mode key is touched, a screen appears to let you select settings for that mode.
The keys that appear will vary depending on what peripheral devices are installed.
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SELECTING A SPECIAL MODE
The procedure for selecting a special mode for the scanner function is explained below.
The settings that must be selected vary for each special mode, however, the general procedure is the same. The
procedure for selecting "Whitening faint colours in the image (Suppress Background)" is explained here as an example.
The side to be scanned must be face up!
1 Place the originals.
When using the document glass, place the original with the
side to be scanned face down.
Scan
Internet Fax
Original
Fax
Scan:
USB Mem. Scan
PC Scan
Auto
2 Select settings in the touch panel.
(1) Touch the [Special Modes] key.
Address Book
Auto
Send:
A4
Address Entry
Send Settings
Address Review
File
Exposure
Resolution
File Format
Colour Mode
Special Modes
(1)
Auto
200X200dpi
PDF
Mono2
Quick File
Preview
(2) Touch the [Suppress Background] key.
Read the message that appears and then touch the
[OK] key.
OK
Scan/Special Modes
Dual Page
Scan
Program
Timer
Erase
1
2
Suppress
Background
Card Shot
(2)
Slow Scan
Mode
Job
Build
ize
Original
Original
Count
File
Quick File
OK
Scan/Special Modes
Suppress Background
(3) Set the darkness of the background that will
remain with the [-] [+] keys.
Cancel
(4)
Light areas of the original may be suppressed as background.
3 levels are available. Touch the [-] key for a lighter
background. Touch the [+] key for a darker
background.
1
3
Here "1" is set for the lightest background.
(3)
(4) Touch the [OK] key.
3 Select the destination and press the [START]
key.
This function cannot be used when the colour mode is set to
[Mono2].
Cancel scanning
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CONVENIENT SCANNER FUNCTIONS
Erasing peripheral shadows on the image (Erase)
Use this function to erase peripheral
shadows that occur when scanning books
and other thick originals.
Scan
Scan
Without erase
With erase
Scanning an original as two separate pages
(Dual Page Scan)
Use this function to scan the left and right
pages of an open pamphlet or other
bound document as separate pages.
Scan
Whitening faint colours in the image
(Suppress Background)
Use this function to suppress light
background areas in the scanned image.
This is convenient for scanning an original
that is printed on coloured paper.
Scan
This function does not operate when the
original is scanned in Mono2.
Scanning both sides of a card onto a single page
(Card Shot)
Use this function to scan the front and
back of a card as a single image.
Front
Scan
Back
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Scanning many originals at once (Job Build)
A stack of originals higher than the
indicator line on the automatic document
feeder cannot be fed through the feeder.
The job build function lets you divide the
stack of originals into sets, feed each set,
and send the sets as a single
Scan
transmission.
Sending two pages as a single page (2in1)
Use this function to reduce two original
pages to half their size and send them as
a single page.
This is a special function in Internet fax
mode.
1
2
1
3
3
2
Scan
4
4
The machine also has these functions
For detailed information on each of these functions, see "SPECIAL MODES" and "INTERNET FAX RECEPTION
FUNCTIONS" in "5. SCANNER / INTERNET FAX" in the Operation Guide.
• Sending an image at a specified time (Timer Transmission)
• Storing scan operations (Program)
• Scanning thin originals (Slow Scan Mode)
• Scanning originals of different sizes (Mixed Size Original)
• Checking the number of scanned original sheets before transmission (Original Count)
• Stamping scanned originals (Verification Stamp)
• Changing the print settings for the transaction report (Transaction Report)
• Forwarding a received Internet fax to a network address (Inbound Routing Settings)
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Document filing
The document filing function is used to store the document or print image
on the hard drive when performing a copy, print, or other job. A stored file
can be called up and used whenever needed.
This section introduces several of the document filing functions.
X DOCUMENT FILING . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
X QUICKLY SAVING A JOB (Quick File) . . . . . . . . . . . . . 96
X APPENDING INFORMATION WHEN STORING A
FILE (File). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
X SAVING A DOCUMENT ONLY (Scan to HDD). . . . . . . . 99
X PRINTING A SAVED FILE. . . . . . . . . . . . . . . . . . . . . . . 100
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DOCUMENT FILING
The document filing function allows you to save the document image of a copy or image send job, or the data of a
print job, as a file on the machine's hard drive.
The stored file can be retrieved and printed or transmitted as needed.
Uses of the document filing function
Copy
Fax
Print
Scan
Files that you want to store for later use
Store quickly
and easily
Store and manage
Quick File
File
Scan to HDD
Using Quick File, you can easily
copy or send a document and
store the document data on the
hard drive at the same time.
When File is used, a user name
and file name can be appended
to the stored file.You can also
select which folder the file is
stored in, for easy file
Use Scan to HDD to store a
document on the hard drive
without performing printing or
transmission. Like File, a user
name, file name, and folder can
be specified.
management.
Quick File Folder
Main Folder / Custom Folder
Files saved with Quick File are
stored in this folder.
If a folder is not specified when a file is saved with File or Scan to HDD,
the file is stored in the main folder. In addition to the main folder, files
can be saved in custom folders. Custom folders are created in the
system settings.
Stored files can be printed or transmitted whenever needed.
A file that has been stored using the printer driver cannot be transmitted.
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The document filing function is convenient in these
situations
In this situation...
You prepared copies of a many-page
handout for a meeting, but the number of
participants suddenly increases and you
need to quickly prepare more copies of the
handout.
Special Modes
2-Sided Copy
Plain
A4
Output
A4
A4R
B4
Exposure
Auto
1.
2.
3.
4.
File
A3
Quick File
Original
Auto
Paper Select
Copy Ratio
Document filing is convenient
Auto
A4
100%
Preview
A4
Plain
It takes time to scan all of the pages of the
handout. And the copy settings must be
selected again. In this situation, there is no
need to panic. Simply print the file that you
stored using document filing. There is no
need to scan the originals or select the
copy settings again.
In this situation...
Forms for daily or weekly reports
are kept in the office, but they are
often used up and you have to
print more using the original file.
File Retrieve
Scan to HDD
Original
HDD Status
Scan:
Ex Data Access
A4
File
Information
Auto
Auto
Store:
Auto
Exposure
Resolution
Colour Mode
600X600dpi
Mono2
Special Modes
Document filing is
convenient
Preview
If you store the forms for daily or
weekly reports together in a folder,
users can obtain a form using the
Web page or the operation panel
of the machine.
Features that make the document filing function even more convenient
When user authentication is enabled, "My Folder" can be specified in the user information of the users. When a
user retrieves a stored file, "My Folder" appears first, saving the user the trouble of selecting the folder.
For information on setting up "My Folder", see "User List" in "7. SYSTEM SETTINGS" in the Operation Guide.
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QUICKLY SAVING A JOB (Quick File)
As an example, the procedure for using "Quick File" while copying is explained below.
Quick File is the easiest way to save a file using the document filing function.
The side to be scanned must be face up!
1 Place the originals.
When using the document glass, place the original with the
side to be scanned face down.
Special Modes
2 Select settings in the touch panel.
2-Sided Copy
Select settings in the same way as when making a regular
Plain
A4
Output
copy.
1.
2.
3.
4.
A4
A4R
B4
Exposure
Auto
File
Quick File
(1)
A3
(1) Touch the [Quick File] key.
Copy Ratio
Original
Auto
Paper Select
Auto
A4
100%
A4
Preview
Plain
(2) Touch the [OK] key.
Scanned data is automatically stored
in the quick file folder. Do not store
confidential data to the folder.
OK
(2)
3 Set the number of copies and then press the
[START] key.
The file is stored on the hard drive at the same time as the
copy is made.
Correct sets
Cancel scanning
Cancel copying
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APPENDING INFORMATION WHEN
STORING A FILE (File)
As an example, the procedure for using "File" while copying is explained below. Unlike Quick File, a file name,
user name, and folder can be specified when saving a file.
The side to be scanned must be face up!
1 Place the originals.
When using the document glass, place the original with the
side to be scanned face down.
Special Modes
2 Select settings in the touch panel.
2-Sided Copy
Select settings in the same way as when making a regular
Plain
A4
Output
copy.
1.
2.
3.
4.
A4
A4R
B4
Exposure
Auto
File
A3
(1) Touch the [File] key.
Qu
(
1
e
)
Original
Auto
Copy Ratio
Paper Select
Auto
A4
100%
A4
Preview
Plain
(2) Touch the [User Name] key.
Cancel
OK
File Information
Confidential
Password
User Name
User Unknown
(2)
Fe
Copy_04042010_112030
Main Folder
Stored to:
(3) Touch the [Name 1] key.
(4) Touch the [OK] key.
User Name
Cancel
OK
6
12 18
(4)
Name 1
Name 2
Name 4
Name 6
Name 8
1
2
(3)
Name 3
Name 5
Name 7
Name 9
Name 11
Name 10
Name 12
ABC
All
ABCD
EFGH
IJKL
MNOP
QRSTU VWXYZ etc.
User
Cancel
OK
File Information
(5) Touch the [File Name] key.
A text entry screen appears. Enter a file name.
Confidential
Password
(6) Touch the [Stored to:] key.
U
Name 1
(5)
File Name
Stored to:
(6)
file-01
Main Folder
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Select settings in the touch panel. (Continued)
(7) Touch the [User 1] key.
OK
Stored to:
(8)
(8) Touch the [OK] key.
Main Folder
User 1
User 3
User 5
User 7
User 9
User 2
User 4
User 6
User 8
User 10
1
2
(7)
All Folders
ABCD
EFGHI
JKLMN
OPQRST
UVWXYZ
Cancel
OK
File Information
(9) Touch the [OK] key.
(9)
Confidential
Password
User Name
File Name
Stored to:
Name 1
file-01
User 1
3 Set the number of copies and then press the
[START] key.
The file is stored on the hard drive at the same time as the
copy is made.
Correct sets
Cancel scanning
Cancel copying
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SAVING A DOCUMENT ONLY
(Scan to HDD)
You can save a document without performing a copy, print, or send job.
The procedure for storing a document in the main folder is explained below.
DOCUMENT
FILING
COPY
IMAGE SEND
1 Touch the [DOCUMENT FILING] key.
The base screen of document filing mode appears.
File Retrieve
Folder Select
Scan to HDD
HDD Status
Ex Data Access
Search
Main Folder
Quick File Folder
1
2
User 1
User 3
User 5
User 7
User 9
User 2
User 4
User 6
User 8
User 10
All Folders
ABCD
EFGHI
JKLMN
OPQRST
UVWXYZ
The side to be scanned must be face up!
2 Place the originals.
When using the document glass, place the original with the
side to be scanned face down.
File Retrieve
Folder Select
Scan to HDD
HDD Status
Ex Data Access
3 Touch the [Scan to HDD] tab.
Search
Main Folder
Quick File Folder
1
2
User 1
User 3
User 5
User 7
User 9
User 2
User 4
User 6
User 8
User 10
All Folders
ABCD
EFGHI
JKLMN
OPQRST
UVWXYZ
The Scan to HDD base screen appears.
To specify a user name, file name, and folder, touch the [File
Information] key.
File Retrieve
Scan to HDD
Original
HDD Status
Scan:
Ex Data Access
Auto
A4
File
Information
Auto
Store:
Exposure
Auto
600X600dpi
Resolution
Colour Mode
Special Modes
Mono2
Preview
4 Press the [START] key.
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PRINTING A SAVED FILE
You can retrieve a file stored by document filing and print or transmit the file.
This section explains how to retrieve and print a file stored in the main folder.
Select the file and print it.
DOCUMENT
FILING
COPY
IMAGE SEND
(1)
(1) Touch the [DOCUMENT FILING] key.
(2) Touch the [Main Folder] key.
File Retrieve
Folder Select
Scan to HDD
HDD Status
Ex Data Access
Search
Main Folder
Quick File Folder
1
2
(2)
User 1
User 3
User 5
User 7
User 9
User 2
User 4
User 6
User 8
User 10
All Folders
ABCD
EFGHI
JKLMN
OPQRST
UVWXYZ
(3) Touch the key of the file that you wish to
retrieve.
File Retrieve
Main Folder
Scan to HDD
HDD Status
Ex Data Access
Search
Back
Touch the [Switch Display] key to display the switch
display screen. Touch the [Thumbnail] key in the switch
display screen to display thumbnail images in the file
keys.
File Name
User Name
Date
1
file-01
file-02
file-03
file-04
file-05
Name 1
Name 2
Name 3
Name 4
Name 5
04/04/2010
04/04/2010
04/04/2010
04/04/2010
04/04/2010
2
(3)
Multi-File Print
Switch Display
All Files
(4) Touch the [Print] key.
Cancel
B/W
Job Settings
file-01
Touch the [Image Check] key to check the content of a
Name 1
A4
file.
Select the job.
Property
Change
Print
Send
Image Check
Detail
(4)
Move
Delete
(5) Touch the [Print and Save the Data] key.
When [Print and Save the Data] is selected, the file is
saved after printing.
Cancel
B/W
Job Settings / Print
file-01
Name 1
A4
Paper Select
Auto
To delete the file after printing it, select [Print and
Delete the Data].
Number of Prints
(1~999)
Print and Delete the Data
Print and Save the Data
1
Output
2-Sided
(5)
Special Modes
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System settings
The system settings let you adjust the operation of the machine to suit the
needs of your workplace. This section briefly introduces several of the
system settings.
For detailed explanations of the system settings, see "7. SYSTEM
SETTINGS" in the Operation Guide.
X SYSTEM SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . 102
X SYSTEM SETTINGS MENU. . . . . . . . . . . . . . . . . . . . . . 104
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SYSTEM SETTINGS
The date and time can be set, fax and scan destinations can be stored, document filing folders can be created,
and various other settings related to the operation of the machine can be configured in the system settings
screen.
The procedure for opening the system settings screen and the items in the screen are explained below.
For detailed explanations of the system settings, see "7. SYSTEM SETTINGS" in the Operation Guide.
Displaying the system settings screen
SYSTEM
SETTINGS
Press the [SYSTEM SETTINGS] key.
System Settings
Admin Password
Exit
The system settings screen will appear.
The keys that appear will vary depending on what peripheral
devices are installed.
List Print
(User)
Total Count
Default Settings
Address Control
Paper Tray
Settings
Fax Data
Receive/Forward
Printer Condition
Settings
Document Filing
Control
USB-Device Check
What you can do in the system settings
Settings
Description
This displays the total number of pages printed by job type such as copy jobs
and print jobs.
Total Count
This lets you set the clock and change the software keyboard used for text
entry.
Default Settings
This lets you print lists showing the machine status and settings.
List Print (User)
This is used to set the type and size of paper used in each tray, and to store
new paper types.
Paper Tray Settings
Destinations for the image send function can be stored in one-touch keys, and
settings can be stored in program keys.
Address Control
This is used to configure settings for receiving faxes and Internet faxes, and
settings for forwarding received faxes and Internet faxes.
Fax Data Receive/Forward
Printer Condition Settings
Document Filing Control
USB-Device Check
This is used to configure settings for printing without using the printer driver
and settings for the printer function.
This is used to store, edit, and delete custom folders for the document filing
function.
This is used to check the connection status of a USB device.
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System settings (administrator)
The system settings (administrator)* are system settings that can only be configured by the administrator of the
machine. To configure these settings, the administrator password must be entered.
However, when user authentication is enabled, users who log in with certain user rights may be able to configure
these settings without entering the administrator password. Check with your administrator.
* Although the manuals for the machine indicate system settings that require administrator rights as "system
settings (administrator)", this is only for convenience in explaining the settings. The word "administrator" does
not appear in the touch panel or elsewhere on the machine.
For the items of the system settings (administrator), see "7. SYSTEM SETTINGS" in the Operation Guide. (You
can also refer to the "SYSTEM SETTINGS MENU" on the next page.)
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SYSTEM SETTINGS MENU
Total Count
Job Count
Device Count
Default Settings
Clock Adjust
Keyboard Select
Printer Test Page
Paper Type Registration
Custom Index
List Print (User)
All Custom Setting List
Tray Settings
Sending Address List
Auto Tray Switching
Program
Document Filing Folder List
Custom Size Registration (Bypass)
F-Code Memory Box
Paper Tray Settings
Address Control
Address Book
Fax Settings
Fax Data Receive/Forward
Printer Condition Settings
Document Filing Control
USB-Device Check
User Control
I-Fax Settings
Printer Default Settings
Copies
Initial Resolution Setting
Disable Blank Page Print
Fit To Page
Output
Orientation
PCL Settings
Default Paper Size
Default Output Tray
Default Paper Type
Line Thickness
2-Sided Print
N-Up Print
Quick File
PostScript Settings
Modify User Information
User Authentication Setting
Other Settings
Actions when the Limit of Pages
for Output Jobs
Automatically print stored jobs
after login
User Information Print
The Number of User Name
Displayed Setting
Default Network Authentication
Server Setting
User Control
User List
A Warning when Login Fails
Disabling of Printing by Invalid User
Control Access in LDAP Server
Display Usage Status after Login
Page Limit Group List
Authority Group List
User Count
Energy Save
Toner Save Mode
Other Settings
Auto Power Shut-Off
Keys Touch Sound
Auto Power Shut-Off Timer Preheat Mode Setting
Operation Settings
Default Display Settings
Disabling of Clock Adjustment
Auto Clear Setting
Disabling of Job Priority Operation Disabling of Covers/Inserts Mode
Disabling of Bypass Printing Set Keyboard Priority
MFP Display Pattern Setting
Preview Setting
Message Time Setting
MFP Display Language Setting Key Operation Setting
Initial Original Count Setting
Remote Operation Settings
Soft Keyboard Template Setting
Device Control
Other Settings
Original Feeding Mode
Tandem Connection Setting Clear All Job Log Data
Saddle Stitch Position Adjust Auto Switching of Finisher Trays
Auto Paper Selection Setting Optimization of a Hard Disk
Original Size Detector Setting
Disabling of Devices
Disabling of Document Feeder Disabling of Tray Settings
Disabling of Punch
Disabling of Duplex
Disabling of Finisher
Fusing Control Settings
Disabling of Large Capacity Cassette Disabling of Offset
Disabling of Optional Paper Drawer Disabling of Stapler
Copy Settings
Initial Status Settings
Other Settings
Copy Exposure Adjustment Erase Width Adjustment
Disabling of Bypass-Tray in Duplex Copy
Disabling of Auto Paper Selection
Auto Selection Setting of Tray that is
Supplied the Paper
Rotation Copy Setting
Card Shot Settings
Add or Change Extra Preset Ratios Automatic Saddle Stitch
Setting a Maximum Number of Copies Initial Tab Copy Setting
600dpiX600dpi Scanning Mode for
Document Feeder
Initial Margin Shift Setting
Disabling Deletion of Job Programs
Quick Scan from Document Glass
Network Settings
Printer Settings
IPv4 Settings
IPv6 Settings
Enable TCP/IP
Enable NetWare
Enable EtherTalk
Enable NetBEUI
Reset the NIC
Ping Command
Default Settings
Prohibit Notice Page Printing Print Density Level
Prohibit Test Page Printing Bypass Tray Settings
A4/Letter Size Auto Change Job Spool Queuing
Disabling of USB Memory Direct Print
Disabling of Network Folder Direct Print
Interface Settings
Hexadecimal Dump Mode
I/O Timeout
USB Port Emulation Switching Port Switching Method
Enable Network Port
Enable USB Port
Network Port Emulation Switching
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Image Send Settings
Operation Settings
Other Settings
Default Display Settings
Address Book Default Selection
Initial Resolution Setting
Scan Complete Sound Setting
The Number of File Name/Subject/Body
Keys Displayed Setting
Default Verification Stamp
Erase Width Adjustment
The Number of Direct Address Keys
Displayed Setting
Default Exposure Settings Disable Switching of Display Order
Must Input Next Address Key at
Hold Setting for Received Data Print
Broadcast Setting
Disable Registering Destination
Disable Destination Registration
Using Global Address Search
Disable Registration of Program
from Operation Panel
Settings to Disable Registration
Disable Registering Destination
Disable Registration of Memory Box
on Web Page
Disable Registration Using
Network Scanner Tool
Settings to Disable Transmission
Own Name and Destination Set
Disable Direct Entry
Disable PC-Fax Transmission
Disable [Resend] on Image Send Mode
Disable Selection from Address Book Disable PC-I-Fax Transmission
Scan Settings
I-Fax Settings
Other Settings
Default Sender Set
Compression Mode at Broadcasting Bcc Setting
Maximum Size of E-mail
Attachments (E-mail)
Default Colour Mode Settings
Initial File Format Setting
Disable Scan Function
Default Address Setting
Maximum Size of Data Attachments
(FTP/Desktop/Network Folder)
Pre-Setting Mail Signature
I-Fax Default Settings
I-Fax Send Settings
I-Fax Receive Settings
Auto Wake Up Print
Compression Setting
Speaker Volume Setting
Original Print on Transaction Report Body Text Print Select Setting
Transaction Report Print Select Setting Pre-Setting Mail Signature
Activity Report Print Select Setting
Recall in Case of Line Busy
I-Fax Reception Report On/Off Setting Maximum Size of E-mail Attachments
I-Fax Reception Report Request
Timeout Setting
Recall in Case of Communication
Error
Rotation Sending Setting
Number of Resend Times at
Printing Page Number at Receiver
Reception Error
Auto Receive Reduce Setting Letter Size RX Reduce Print POP3 Communication Timeout Setting
Duplex Reception Setting Receiving Date & Time Print Reception Check Interval Setting
Anti Junk Mail/Domain Name
Setting
Set Address for Data Forwarding A3 RX Reduce
I-Fax Output Setting
Fax Settings
Fax Default Settings
Dial Mode Setting
Auto Wake Up Print
Pause Time Setting
Remote Reception Number Setting Distinctive Ring Detection
Original Print on Transaction Report
Transaction Report Print Select
Setting
Fax Dest. Confirmation Mode Activity Report Print Select Setting
Speaker Settings
ECM
Fax Send Settings
Auto Reduction Sending Setting Printing Page Number at Receiver Recall in Case of Communication Error
Rotation Sending Setting Date/Own Number Print Position Setting
Quick On Line Sending
Recall in Case of Line Busy
Receiving Date & Time Print
Fax Receive Settings
Number of Calls in Auto Reception Print Style Setting
Set the Telephone Number for
Data Forwarding
Duplex Reception Setting
A3 RX Reduce
Allow/Reject Number Setting
Fax Polling Security
Auto Receive Reduce Setting
Letter Size RX Reduce Print
Fax Output Settings
Document Filing Settings
Other Settings
Default Mode Settings
Sort Method Setting
Default Exposure Settings Batch Print Settings
Initial Resolution Settings Erase Width Adjustment
Document Output Options
Automatic Deletion of File Settings
Administrator Authority Setting Scan Complete Sound Setting Card Shot Settings
Delete All Quick Files Default Output Tray
Default Colour Mode Settings Disable Stamp for Reprinting
Administrator Settings List
List Print (Administrator)
Security Settings
Image Sending Activity Report Data Receive/Forward List Web Settings List
Metadata Set List
SSL Settings
IPsec Settings
IEEE802.1X Setting
Enable/Disable Settings
Change Administrator Password
Product Key
* This menu shows the overall structure of the
system settings. For detailed setting items, see
"7. SYSTEM SETTINGS" in the Operation
Guide.
Data Backup
Storage Backup
Device Cloning
Storing/Calling of System Settings
Sharp OSA Settings
Restore Factory Defaults Store Current Configuration Restore Configuration
External Account Setting USB Driver Settings Job Priority Preference
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Troubleshooting
This sections contains answers to frequently asked questions and explains
how to remove paper misfeeds.
X FREQUENTLY ASKED QUESTIONS . . . . . . . . . . . . . . 108
X REMOVING MISFEEDS. . . . . . . . . . . . . . . . . . . . . . . . . 112
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FREQUENTLY ASKED QUESTIONS
Making a copy of a non-standard size original
The procedure for making a copy of a payment slip or other non-standard
size original is explained below.
The "Centring" special mode of copy mode can be selected to position the
copied image in the centre of the paper.
1 Place the originals.
2 Enter the original size.
From the base screen of copy mode,
touch [Original] then [Size Input].
If the X dimension
(width) of the
document is less than
140 mm (5-1/2") or
the Y dimension
(height) is less than
131 mm (5-5/32"),
place the original on
the document glass.
For a thin original,
use "Slow Scan
Mode".
OK
OK
Original
Size Input
Cancel
(25-432)
200
X
mm
(25-297)
mm
Y 150
3 Place paper in the bypass tray.
4 Select the bypass tray.
The bypass tray is used here to copy
onto paper that is not loaded in any of
the paper trays of the machine.
From the base screen of copy mode,
touch [Paper Select] and then "Bypass
tray paper type".
Paper Select
Cancel
Bypass Tray Type/Size Setting
Select the paper type.
1
2
Plain
Pre-Printed
Colour
Recycled
Thin Paper
Tab Paper
Letter Head
Labels
Pre-Punched
Heavy Paper
Transparency
Envelope
Heavy Paper: 106 - 209 g/m2 (28 lbs.bond, 110 lbs.index)
Type : Recycled
Size : A4
OK
Paper Select
Paper Tray
Bypass Tray
A4
1.A4
2.A4R
3.B4
4.A3
Plain
Plain
Plain
Plain
Recycled
108
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Printing on an envelopes
The procedure for printing on an envelope is explained below. Only the
name and address side of an envelope can be printed on.
It is recommended that you do a test print to check the print result before
using an envelope.
For detailed information on how to set paper in the bypass tray, see
"LOADING PAPER IN THE BYPASS TRAY" in "1. BEFORE USING THE
MACHINE" in the Operation Guide.
1 Place paper in the bypass tray.
2 Tray Settings.
Tray Settings
Back
Bypass
Type
Size
Envelope
DL
Change
5
5
Paper Property
Fixed Paper Side
Disable Staple
Disable Punch
Disable Duplex
Print on the name
and address side
Feeding Approved Job
Fax
Print
I-Fax
Doc. Filing
Copy
Type : Envelope
Size : Select the envelope size
3 Select settings in the printer driver.
(1) Click the [Paper] tab.
(2) Select the size of the envelope in
"Paper Size".
(1)
(2)
(3)
(4)
(3) Select "Bypass Tray" from "Paper
Source" in "Paper Selection".
(4) Select [Envelope] in "Paper Type".
If needed, select the "Rotate 180 degrees"
checkbox (
[Main] tab.
) in "Image Orientation" on the
(5) Click on [OK].
(5)
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Changing the paper size used for a print job
When the size of paper specified for a print job is not loaded in any of the
machine's paper trays, follow the steps below to change the paper size.
Paper Empty
1 Check details on the job.
Print Job
Scan to
Fax Job
Internet Fax
Press the [JOB STATUS] key on the operation panel to
display the job status screen.
Select the job whose status is [Paper Empty] and touch
the [Detail] key.
Job Queue
Sets
/
Progress
Status
Spool
1
2
3
4
020
020
002
001
/
/
/
/
001
000
000
000
Copy
Copying
Job Queue
Complete
Computer01
Copy
Paper Empty
Waiting
1
1
1234567890
Waiting
Detail
To delete the job, you can press the [Stop/Delete] key.
Priority
Stop/Delete
Check the paper size specified for the job in the detail
screen, and touch the [Paper Select] key.
OK
Detail
Computer01
020
/
000
Paper Empty
Colour
/
B/W: B/W
A5
Plain
Output:
Paper:
Paper Select
Special
Modes:
2 Change the paper size used for the job.
Select the paper size on which you wish to print the job
OK
Paper Select
from the set paper sizes.
To avoid cutting off part of the image, select a paper size
that is larger than the paper size specified for the job.
Paper Tray
Bypass Tray
Plain
1. A4
Plain
Plain
2. A4R
3. B4
4. A3
Plain
Plain
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Adjusting the volume of the ringer
If the ringing sound made when the machine receives a fax is too loud or too
soft, follow the steps below to adjust the volume.
The fax ringer volume is adjusted in the system settings (administrator).
Press the [SYSTEM SETTINGS] key on the operation panel,
touch [Image Send Settings] - [Fax Settings] - [Fax Default Settings] -
[Speaker Settings] - [Ringer Volume] in that order, and then select the
desired volume.
Checking the machine's communication record
To check the machine's record of communication using the image send
function, follow the steps below to print the image sending activity report.
The image sending activity report is printed from the system settings
(administrator).
Press the [SYSTEM SETTINGS] key on the operation panel,
and then touch [List Print (Administrator)] - [Image Sending Activity
Report] to print the report.
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REMOVING MISFEEDS
When a paper misfeed occurs, the message "A misfeed has occurred." will appear in the touch panel and printing
and scanning will stop. In this event, touch the [Information] key in the touch panel. When the key is touched,
instructions for removing the misfeed will appear. Follow the instructions. When the misfeed is cleared, the
message will automatically clear.
The blinking
mark in the image at left indicates the approximate position of the misfeed.
Misfeed location Touch the [Information] key to display the following
screen.
A misfeed has occurred.
Turning M/C off now causes data loss.
Information
OK
(D)
(A) Instructions for removing the misfeed appear
here.
Exit
Misfeed Removal
Open the centre cover and remove the misfed originals.
(A)
(B) Animation showing what to do.
(C) Display the previous screen or the next screen.
(D) This closes the information screen.
The information screen cannot be closed until the
misfeed is removed.
(B)
Back
Next
(C)
• While the message appears, printing and scanning cannot be resumed.
• If the message does not clear even after the misfeed has been removed, the causes below are possible. Check
once again.
- The misfeed was not correctly removed.
- A torn piece of paper remains in the machine.
- A cover or unit that was opened or moved to remove the misfeed was not returned to its original position.
For detailed procedures for removing misfeeds, see "REMOVING MISFEEDS" in "8. TROUBLESHOOTING" in
the Operation Guide.
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Please note
• For information on your operating system, please refer to your operating system manual or the online Help function.
®
• The explanations of screens and procedures in a Windows environment are primarily for Windows Vista . The screens may
vary depending on the version of the operating system or the software application.
• The explanations of screens and procedures in a Macintosh environment are based on Mac OS X v10.4 in the case of Mac OS
X. The screens may vary depending on the version of the operating system or the software application.
• Wherever "MX-xxxx" appears in this manual, please substitute your model name for "xxxx".
• Considerable care has been taken in preparing this manual. If you have any comments or concerns about the manual, please
contact your dealer or nearest SHARP Service Department.
• This product has undergone strict quality control and inspection procedures. In the unlikely event that a defect or other problem
is discovered, please contact your dealer or nearest SHARP Service Department.
• Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its
options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due
to use of the product.
Warning
• Reproduction, adaptation or translation of the contents of the manual without prior written permission is prohibited, except as
allowed under copyright laws.
• All information in this manual is subject to change without notice.
Illustrations and the operation panel and touch panel shown in this manual
The peripheral devices are generally optional, however, some models include certain peripheral devices as standard equipment.
The explanations in this manual assume that a right tray and stand/2x500 sheet paper drawer are installed on the MX-M503N.
For some functions and procedures, the explanations assume that devices other than the above are installed.
The display screens, messages, and key names shown in the manual may differ from those on the actual
machine due to product improvements and modifications.
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TINSE4391GHZZ
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