OPERATOR’S GUIDE
FX 505
INTEGRATED PERSONAL FACSIMILE
Please read your Operator’s Guide carefully before using your new
FX 505 Facsimile machine. This guide contains instructions for
proper setup, operation, and maintenance of your FX 505.
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FCC Information
information is
The
following
About interference
Telephone Company
Procedures
applicable only to Samsung Model
FX505 facsimile machines Installed
In the United States of America.
This equipment has been tested and found
to comply with the limits for a Class B
digital device, pursuant to Part 15 of the
FCC Rules. These limits are designed to
provide reasonable protection against
harmful interference in a residential
installation. This equipment generates, uses,
and can radiate radio frequency energy and,
if not installed and used in accordance with
the instructions, may cause harmful
interference to radio communications.
However, there is no guarantee that
interference will not occur in a particular
installation. If this equipment does cause
harmful interference to radio or television
reception, which can be determined by
turning the equipment off and on, the user
is encouraged to try to correct the
interference by one or more the following
measures:
The goal of the telephone company is to
provide you with the best service it can. In
order to do this, it may occasionally be
necessary for it to make changes in its
equipment, operation, or procedures. If
these changes affect your service or the
operation of the equipment, the telephone
company will give you notice, in writing, to
allow you to make any changes necessary
to maintain uninterrupted service.
Label ldentification
This equipment complies with Part 68 of the
FCC rules. On the bottom of this equipment
is a label that contains, among other
information, the FCC registration number
and Ringer Equivalence Number (REN) for
this equipment. You may need to provide
this information to your telephone company.
If you have any questions about your
telephone line, such as how many pieces of
equipment you can connect to it, telephone
company will provide this information upon
request.
Type of Service
Model FX505 is designed to be used on
standard device telephone lines. Connection
to telephone company-provided coin service
(central office implemented systems) is
prohibited. Connection to party-line service
is subject to state tariffs.
it may be
circumstances,
In certain
necessary for the telephone company to
request information from you concerning the
equipment which you have connected to
your telephone line. Upon request of the
telephone company, provide the FCC
n
n
n
Reorient or
antenna.
relocate the receiving
Ringer
registration
number
the
and
Increase the separation between the
equipment and the receiver.
Equivalence
Number (REN) of the
equipment which is connected to your line;
both of these items are listed on the
equipment label and in the Service
Information chapter of this guide. The sum
of all of the RENs on your telephone line
should be less than five in order to assure
proper service from the telephone company.
In some cases, a sum of five may not be
usable on a given line.
Connect the equipment into an outlet on
a circuit different from that to which the
receiver is connected.
n
Consult the dealer or an experienced
radio/TV technician for help.
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DOC Information
The following information is
applicable only to facsimile
machines installed in Canada.
If a Problem Arises
If any of your telephone equipment is not
operating properly, you should immediately
remove it from your telephone line, as it
may cause harm to the telephone network.
If the telephone company notes a problem,
it may temporarily discontinue service. When
practical, the telephone company will notify
you in advance of the disconnection. If
advance notice is not feasible, you will be
notified as soon as possible. When you are
notified, you will be given the opportunity to
correct the problem and informed of your
right to file a complaint with the FCC.
Notices
should ensure for their own
Users
The Canadian Department of Communica-
tions (DOC) label identifies certified
equipment. This certification means that the
equipment meets certain telecommunica-
tions network protective, operational and
safety requirements. The Department does
not guarantee the equipment will operate to
the user’s satisfaction.
protection that the electrical ground
connections of the power utility, telephone
lines and internal metallic water pipe
system, if present, are connected together.
This precaution may be particularly
important in rural areas.
Caution
Users should not attempt to make such
connections themselves, but should contact
the appropriate electric inspection authority,
or electrician, as appropriate.
Before installing this equipment, users
should ensure that it is permissible to be
connected to the facilities of the local
Hearing Aid Compatible
Telephones
The telephone handset attached to the
Model FX505 is hearing aid compatible.
company.
The
telecommunications
equipment must also be installed using an
acceptable method of connection. In some
The Load Number (LN) assigned to each
terminal device denotes the percentage of
the total load to be connected to a
telephone loop which is used by the device,
to prevent overloading. The termination on a
loop may consist of any combination of
devices subject only to the requirement that
the total of the load numbers of all the
devices does not exceed 100.
inside
wiring
cases, the company’s
associated with a single line individual
service may be extended by means of a
certified connector assembly (telephone
extension cord). The customer should be
aware that compliance with the above
conditions may not prevent degradation of
service in some situations.
Lightning
Your unit has built-in protection circuits,
which meet or exceed FCC requirements, to
reduce the risk of damage from surges in
telephone line currents. However, lightning
striking near or on these lines can cause an
excessive surge of voltage that can damage
the phone.
The Load Number of this unit is #8
Repairs to certified equipment should be
Class B
Canadian
authorized
made by an
This Digital Apparatus does not exceed the
Class B limits for Radio Frequency noise
from Digital Apparatus set out in the Radio
Interference Regulations of the Canadian
Department of Communications.
maintenance facility designated by the
supplier. Any repairs or alterations made by
the user to this equipment, or equipment
malfunctions, may give the telecommunica-
tions company cause to request the user to
disconnect the equipment.
Lightning damage is uncommon. However, if
you are concerned about it or live in an
area with frequent and/or severe electrical
storms, we suggest that you unplug your
electronic equipment during the storms.
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Renseignements du Ministère des Communications
renseignements
s’appliquent qu’aux télécopieurs installés au
Canada.
suivants ne
l’utilisateur à son appareil ou tout problème
de fonctionnement pourrait forcer votre
compagnie téléphonique a debrancher votre
appareil.
Les
Avis
L’utilisateur devrait s assurer que les
raccordements de mise a la terre de
I’alimentation, des lignes téléphoniques et
du systeme de tuyauterie hydraulique, si
present, soient tous relies ensembles. Cette
mesure de sécurite est importante surtout
en milieu rural.
L ’ e t i q u e t t e d u
Ministere
des
Communications (DOC) est une marque
d’identification d’appareif certifié. Cette
certification signifie que l’appareil répond a
certains critéres de sécurité et d’utilisation.
Cependant, le Ministere ne peut pas garantir
que l’appareil rencontrera les exigences de
son utiiisateur.
Mise en garde : L’utilisateur ne devrait pas
essayer de faire de tels raccordements seul,
il devrait faire appel a du personnel qualifie
ou a un électricien selon le cas.
Avant de faire I’installation de I’appareil,
l’gtilisateur devrait s’assurer qu’il pourra
brancher son appareil en utilisant les
services généralement offerts par la
compagnie téléphonique de sa region. II faut
s’assurer de brancher convenablement
I’appareil. Dans certains cas, le système
inteme de communication d’une compagnie
possede aussi une ligne individuelle qu’il
vous sera possible d’utiliser avec un
dispositif d’assemblage certifié (rallonge de
Le numero de raccordement (LN) se
rapporte a chaque appareil et determine le
nombre maximum de raccordements afin
d’éviter une surcharge. La boucle peut
comprendre plusieurs choix différents tant et
aussi longtemps que le total des numeros
de raccordement ne dépasse pas la somme
de 100.
telephone).
L’utilisateur devrait se
renseigner afin de faire une bonne utilisation
de son appareil et de ne pas nuire au
systeme interne de communication de la
compagnie.
Le numero de raccordement de votre
appareil est : #8
Classe B
Cet appareil n’excède pas les limites de la
classe B pour les émissions de parasites
radio a partir d’un appareil numérique
établies par le règlement sur les parasites
radio du Ministere des Communications.
Toute reparation d’un appareil certifie devrait
être effectuee dans un centre d’entretien
approuve par le fournisseur. Toute
reparation ou modification apportee par
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About This Guide
Congratulations !
Contents
Your FX505 is a compact electronic
facsimile (fax) machine that uses
advanced telephone and computerized
image-sending technology to send copies
of your important documents anywhere in
the world.
Preparing a Good Original, Page & Document
Size Limitation, Setting Resolution and Contrast
of Documents, Making Copies
Installing the Handset,
Connecting the Phone Line, Extension
Telephone or Answering Machine, the Power,
Turning the Power ON, Choosing Dial Mode,
Setting Speaker Volume and Ringer Volume
Storing One-Touch &
Your FX505 is easy to set up and use,
but you should read this guide and follow
the setup and operation steps carefully to
Sending at a Later Time, Canceling Delay
Transmission, Polling
ensure
FX505 operates
that your
correctly, and to take advantage of its
powerful features.
Setting Date and Time, and Your Terminal ID,
How to Enter Name
Making a Call Using Memory Dialing,
To Place a Call on Hold, Manual Redialing,
Switching From Pulse to Tone, Using Flash
Receiving in TEL Mode, in AUTO-RCV Mode,
in ANS/FAX Mode, in TEL/FAX Mode, Using
the Extension Telephone, Canceling a
Reception
Important
Please be sure to read and perform
the steps listed in Setting Up. These
steps are necessary before you can
begin to use your unit.
Confirmation Report, Location Number List,
Options List, Transmission Report,
Reception Report?
Voice Request, Window Messages, Identifying
the Party Sending the Documents, Clearing
Paper Jams, Fax Paper Storage
Once you become familiar with the
basic operation of your FX505, find the
Quick Reference Card included with
this guide and keep it near your
machine. The card will serve as an
easy reminder of how to send and
receive during day-to-day faxing with
your fax machine.
Troubleshooting, Error Messages,
Cleaning Components, How a Fax Works,
About Facsimile Compatibility
Memory Dialing, Automatic Redialing, Handset
Up/Handset Down, Window Messages, Clearing
Document Jams, Printing Information on Sent
Pages, Voice Request, Confirmation Report
When Service is Needed, Specifications
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A Quick Look at Your Machine
Document Tray
Front View
Document Guide
Adjust to the width of document loaded.
Release Button
Slide it towards the front of the
unit to open the paper cover.
Control Panel
See page 6.
Rear View
Side View
Document Outlet
HANDSET Jack
Connect the handset.
Connect the
power cord.
supplied
DIAL MODE Switch
Select the TONE or PULSE dialing mode.
I
machine or regular
phone, if necessary.
Speaker
Power Switch
Use to turn power on
RINGER Switch
TEL LINE Jack
A standard telephone jack to connect the
Adjust the ringer volume (see page 11).
and off.
unit to the telephone line
VOLUME Switch
Adjust the monitoring speaker volume (see page 11).
Handset Cord
Line Cord
Fax Paper
Main Body
Handset
Check Your Equipment
Unpack your unit and examine the
drawing at right to familiarize yourself
with its parts and to make sure none are
missing.
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A Quick Look at Your Machine continued
Control Panel
[SPEED] Key
Press before entering a 2-digit speed dial number.
[RECEIVE MODE] Key and Indicator
Press to select proper receiving mode. Each time you press
[RECEIVE MODE], the LCD window displays the currently selected
mode and the indicator’s status is changed as follows :
[FUNCTION] Key
Use with other keys when performing certain functions.
LCD Display
TEL MODE
AUTO-RCV MODE
ANS/FAX MODE
Indicator’s Status
Not Lit
L i t
Flickering
[POLL] Key and Indicator
When pressed with a document loaded, your unit is set up to be
polled by other remote machine. When pressed after dialing telephone
number, with no document loaded, your unit starts to poll the
documents loaded on other remote machine.
[LIGHT/PHOTO] Key and Indicator
Press to select a proper contrast to add half-tone shading for
documents you send. Select LIGHT mode for documents with light or
faint print, pencil. The indicator lights. Select PHOTO mode for
photographs or documents printed in color. The indicator flickers.
[V.REQUEST] Key and Indicator
Press to make a voice request while you are sending or receiving
documents. The indicator lights when you initiate a voice request.
[FLASH] Key
Press to take a second incoming call
on the same line.
[FINE/SUPER] Key and Indicator
Press to select a proper resolution that works best for the documents
you send. For documents with small print, such as newspaper,
select FINE mode. The indicator lights and the FINE mode activates.
For documents with very small print or detailed drawings, select
SUPER FINE mode. The indicator flickers and the SUPER FINE mode
activates.
[REDIAL/PAUSE] Key
Press when calling the last number dialed.
Or, press to insert a pause when dialing numbers.
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A Quick Look at Your Machine continued
[SEARCH] key
Press to search the numbers stored
into the unit’s memory.
Tones and Alarms
Your unit produces a variety of
tones to assist you in its proper
operation.
[TONE] Key
Use to produce touch tone for tone service in
pulse dialing mode.
l
A short tone sounds when you
- Dial Keypad
press a key.
It lets you manually dial a phone number, use
a speed dial number, or enter data to set up
your machine to match your individual needs.
l
5 short tones sound when an
error condition occurs.
l
3 short tones sound when you
press the one-touch key which is
not assigned,
l
A long tone sounds when
sending or receiving is done.
- One-Touch Keys
The keys dial your most frequently called
numbers at a touch of the keys.
One-touch keys 09 and 10 double as [YES]
key and [NOI key when performing certain
functions with [FUNCTIONI key, or
key
and CD1 key when searching memories (see
page 30).
- [OHD/HOLD] Key and OHD Indicator
Press to dial numbers without picking up the
handset. The indicator lights when speaker
activates.
[START/COPY] Key
Press to start copy or fax operation.
Or, press the key to put a call on hold.
[STOP] Key
Press to stop an operation.
The unit will return to standby mode.
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Setting Up
This sec tion shows how to set up
your fax machine and prepare it
to send and receive.
Choosing a Proper Location
A proper location for your fax machine helps ensure trouble-free operation. Select a
location for the unit where :
n It is not in direct sunlight.
n It is away from heating or
air conditioning units.
Follow These Steps
To set up your machine and prepare it to
send and receive documents, follow these
four steps :
l
Choose a proper location to install your
machine.
l
Assemble your unit and plug it into
power and phone lines (see page 9).
n The ventilation openings are not
blocked.
n Its cords are not in the way of normal
activities.
l
Enter basic information such as your ID
number and name, date and time into
unit’s memory (see page 13).
l
Load fax paper in your unit (see page
12).
n
It is at least 4 inches from other
objects.
n Also, do not place objects on the top
of the unit.
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Assembling & Connecting
Connecting the Phone Line
Installing the Handset
l
If you install the unit in an electronic or
digital telephone system or PBX, it may not
operate correctly. To use the unit on such
a system, you may nave to contact your
local telephone company and have them
install a separate line that bypasses this
equipment.
l
Many modern office buildings feature
identical wall jacks for telephone lines and
data lines for computers. If the computer
terminals in your office plug into wall jacks,
make sure that you plug your Unit into a
live telephone jack, not a data jack.
Plug one end of the handset cord to the
jack on the bottom of the handset. Then,
plug the other end of the cord to the
HANDSET jack on the left side of the
machine.
Connect your machine in either of two
ways :
Plug one end of the line cord into the
TEL LINE jack on the machine and the
other end into a standard telephone wall
jack.
If you have a multi-line telephone, plug
one end of the line cord into the TEL
LINE jack on the machine and the other
end into a jack on the multi-line phone
system.
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Assembling & Connecting continued
Turning the Power “On”
Connecting Extension
Telephone or Answering
Machine (if necessary)
Connecting the Power
Press the Power switch to turn the unit
on.
When you turn the power on, [SYSTEM
INITIAL] message appears briefly in the
display window and all indicators light
briefly. After a moment, all indicators are
turned off, and the date, time, and current
mode are displayed. (If the displayed time
and date are not correct, don’t
worry-you will change this information in
a moment. See page 13). This confirms
your unit works properly.
Plug the power cord to the power
receptacle. Plug the other end of the cord
into a properly grounded, three-pin 12OV
AC power outlet.
Plug one end of the modular cord into
the EXT.TEL jack on the rear of your
machine. Plug the other end of the cord
into a modular jack on an answering
machine or a regular telephone you wish
to use as an extension.
You may leave your unit on and in
standby mode 24 hours a day, 365 days
a year.
Use an outlet not shared with equipment
that generates electrical noise or
consumes large amounts of electricity,
such as an air conditioner or office copier.
If nothing appears in the window, make
sure that :
l
The power cord is properly connected and
plugged into the wall jack.
l
The wall jack is ‘live’ and not switched off
by a wail switch or blown fuse.
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Assembling & Connecting continued
Choosing Dial Mode
Setting Ringer Volume
Setting Speaker Volume
TONE PULSE
The VOLUME switch on the left side of
the machine controls the loudness of the
dialing tones you hear through the
speaker when you dial with the handset
down. You can set the volume to low (all
the way to the right), medium (center), or
high (all the way to the left).
Set the DIAL MODE switch on the left
side of the unit for the type of service you
have (pulse or tone). This switch is set to
TONE at the factory. If you are not sure
which type of service you have, do this
simple test.
The RINGER switch on the left side of the
unit lets you adjust the ringer volume to
three different settings. Try all three to
see which volume level is best for you.
If you set the switch to “OFF”, your unit
does not ring when an incoming call
comes in.
1. Lift the handset and listen for a dial
tone.
2. Press any number other than 0. If the
dial tone stops, you have a touch-tone
service. If the dial tone continues, you
have a pulse service.
3. If you have a pulse service, set the
DIAL MODE switch to PULSE.
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Loading Fax Paper
PAPER RUNNING OUT ?
You’re running low when the edge of
the paper is pink or black.
When you’re out of paper, the LCD
window displays [NO PAPER] to let
you know.
2. Place
a
new paper roll in the
4. Close the cover by pressing down on
the center of the cover until it is
secure. Tear off the excess paper.
compartment. Be sure the paper exits
from the top of the roll as shown.
1. Open the paper cover by pulling the
release button towards the front of the
unit. Alert tones sound and the LCD
window displays [NO PAPER] when
the cover is lifted. Remove the empty
paper roll core, if any.
The window display returns to the
standby.
3. Pull the paper edge out about an inch
from the edge of the fax machine.
Hint : For best copy quality, and to prevent
possible damage to your machine, it is
recommended to use Samsung thermal
facsimile paper.
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Setting Up Basic Information
Setting Date and Time
Your Response
Press [YES].
Window Message
Your fax machine has a timer function
it possible to send
which makes
documents at a later time. In order to
accomplish this, the date and time
settings must be programmed. Note that
the time must be entered in 24-hour
format (refer to the box below). The date
and time also appear in various reports.
In addition, they are added to the top of
all transmitted copies along with your
name and number if you set the feature
to be activated through the user options
(see page 36).
Using numeric keys, enter the month
(MM), day (DD), and year (YY) with a 2-
digit number. And enter the hour (hh),
and minute (mm) in 24-hour format.
For example, to enter September 15,
1992, 3 : 30 P.M., you would type 09 for
the month, 15 for the day, 92 for the
year, 15 for the hour, 30 for the minute.
To set or change the date and time,
press [FUNCTION], then [5]. Follow the
steps at right.
If you make a mistake while entering the
date and time, press [NO]. The last
entered number is cleared each time you
press [NO].
For times before
Noon or after
Midnight, use the
same numbers as
12-hour time,
Type This
For This Time
Noon
1200
1300
1400
1
2
:
:
00 P.M.
00 P.M.
Your entry appears in the bottom of the
window. If the information you have
entered is correct, press [YES].
being sure to use
four digits ; for
example, enter
2 : 00 A.M. as
0200, enter 9 : 30
A.M. as 0930.
1500
1600
1700
1800
1900
2000
2100
2200
2300
0000
3
4
5
6
7
:
:
:
:
:
:
:
00 P.M.
00 P.M.
00 P,M.
00 P.M.
00 P.M.
00 P.M.
00 P.M.
00 P.M.
00 P.M.
The unit returns to the standby mode and
the LCD window displays the newly-set
date and time.
8
9
For times from
Noon through
Midnight, use the
entries shown in
the table at right.
1O
:
11
:
Midnight
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Setting Up Basic Information continued
Setting Your Terminal ID
Your Response
You can enter a self-identification
message that will print across the top of
every page you send to remote fax units.
This message is made up of your
company name (any combination of the
available characters up to a maximum of
40) and fax number. Along with your
message, the remote fax unit will also
print out the time, the date, and number
of pages you send.
Press [YES].
Enter your fax number (up to 20 digits).
To delimit the area and exchange codes,
use [REDIAL/PAUSE]. Hyphen is
inserted
each
time
you
press
[REDIAL/PAUSE].
Entering your fax number also enables
this information to be displayed in the
window of any fax unit you communicate
with.
If you make a mistake, use [NO] to
backspace to the error, or press [STOP]
to cancel the operation and start over.
The number appears on the display.
Check it to make sure it is correct, then
press [YES].
Your Terminal ID will help your faxing
partners keep track of who they are
communicating with, and will give them
the information they need to contact you,
Enter your name, for example, MY CO, as
described in “How to Enter Name” on
page 15.
or follow up in
case of
a
faulty
transmission, unreadable fax, or other
problem.
Make sure the ID name appears correctly,
then press [YES].
Using one of the User Options, you can
prevent this information from printing on
faxes (see page 36).
Now, the unit returns to the standby
mode.
To begin setting your Terminal ID, press
[FUNCTION], then [2]. Follow the steps
at right.
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Setting Up Basic Information continued
How To Enter Name
Follow the chart to produce alphanumeric characters with the number keypad.
1. Press the number key labelled with the
character you want.
Press it once to obtain the number,
twice to obtain the first character, three
times to obtain the second, and four
times to obtain the third.
The chart at right shows how many
times to press each number key to
produce a specific character.
2. When the character you want appears
on the display, press [ * ] to confirm it.
For example, to enter MY CO :
3. Select further characters in the same
way.
Press [6] Iwo times, then [*].
Press [REDIAL/PAUSE] to enter a
space.
Press [9] four times, then [*].
l
If you make a mistake while entering,
press [NO] to backspace and correct.
l To cancel entering number and name,
press [STOP] in the middle of entering.
Press [REDIAL/PAUSE] to insert a space,
Press [2] four times, then [*].
Press [6] four times, then [*].
When completed, press [YES].
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Receiving
This sec tion shows how to rec eive
fa xes a nd c ontrol the func tions
tha t a ffec t the wa y you rec eive
fa xes.
Choosing a Mode
Receiving in TEL Mode
Before you begin to receive faxes, select
the proper reception mode for the way
you intend to use the machine. The
currently-set mode is displayed in the
LCD window beneath the date and time.
1. To select the TEL (Manual) mode,
press [RECEIVE MODE] repeatedly
until the indicator is off and the
window displays as shown below.
Manual vs. Automatic Fax
Machines
In TEL MODE, you can use your fax
machine as you would use any regular
telephone. Use this mode if you typically
use the unit to receive both voice calls
and faxes.
Facsimile machines come in two basic
types:
2. When the phone rings, pick up the
handset.
l
Manual fax machines require the
sender to dial the number, listen for a
fax “tone” from the receiving machine
(or tell the receiving operator to press
the START key on their machine), and
then press [START/COPY] to send.
3. When you hear a fax tone, press
In AUTO-RCV
MODE,
your unit
[START/COPY].
automatically picks up to receive a fax
after several rings. The number of rings
can be set through the User Options (see
page 36). Use this mode if you typically
leave your fax machine unattended.
l
When the other party is calling from
a manual fax machine, instruct him
to press the START key on their
machine. When you hear a fax tone,
press your [START/COPY] and
hang up. The unit will receive the
fax.
l
Automatic fax machines detect the
presence of the receiving machine
after it answers, and automatically
send a document with no operator
intervention.
In ANS/ FAX MODE, the unit can share
the same telephone line with an
answering machine.
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If, when you answer the phone, you
hear a fax tone, someone is trying to
send you a fax from an automatic
fax machine. Press [START/COPY]
and hang up to receive the fax.
With the handset in the cradle using
memory dialing, your unit sends a
document as an automatic fax machine.
With the handset up, it sends a document
as a manual fax machine. Your facsimile
machine can receive documents from
either type of machine.
l
Your unit is preset to the TEL MODE
when it comes out.
l
Once you choose a receiving mode, the
mode will not be changed even though
you turn the unit off. The unit restores
the mode when you turn on its power.
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Receiving continued
Receiving in AUTO-RCV
Mode
1. To select the AUTO-RCV mode, press
[RECEIVE MODE] repeatedly until the
indicator on the key lights and the
window displays as shown below.
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If you have troubles receiving faxes in the
Receiving in ANS/FAX Mode
ANS/FAX mode, change the silence
detection time mode as described on Page
37. This feature in the user options will
ensure fax reception when a fax tone is
not detected on the line by your fax
machine.
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To use ANS/FAX receiving mode, you
have to install an answering machine
(see page 10). This mode is not
applicable for the standard phone
Installed in EXT.TEL jack.
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When only fax messages are received, your
answering machine may still indicate a
voice message has been left, even though
none were actually received.
1. To select the ANS/FAX mode, press
[RECEIVE MODE] repeatedly until the
indicator flickers and the window
displays as shown below.
2. When you get
a
call, the unit
l
If the sound level of the incoming caller is
too low due to a poor telephone
connection, the fax machine and/or
answering machine may not function
properly.
automatically receives the document.
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When a call is received from a
your unit
ma nua l fa x ma chine ,
answers the call after several rings
which you can set through the User
Options, and sounds a fax tone to
the caller. The caller hears the tone,
and should know to press the
START key on their machine. Then
your unit receives the fax.
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If the answering machine does not answer
within 6 rings for such reasons that
recording message is full on the tape or
the answering machine is switched off,
your fax unit automatically switches to the
TEL/FAX mode and takes the call
according to the steps described in
“Receiving in TEL/FAX mode.” If the
answering machine is featured with a user-
selectable ring counter, set the machine to
answer an incoming call within 4 rings.
2. When a call is received, the answering
machine answers and plays the
recorded outgoing message.
If a fax tone or a certain time period of
silence is detected on the line by your
fax machine -the call automatically
switches over to the fax machine and
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When a call is received from an
automatic fax machine, your unit
automatically detects the sending fax
machine and receives the
automatically.
overriding
the
reception
begins,
fax
answering machine’s announcement.
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When you are using the TEL mode on your
unit and an answering machine is installed,
you must make sure you switch off the
answering machine, otherwise the OGM
from the answering machine will disrupt
your telephone conversation.
If someone wants to speak with
you-your fax machine ignores the
call. The caller can leave a message
on the answering machine.
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If you pick up the handset before your
unit answers, the unit switches back to
TEL mode.
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Even when a fax tone is on the line, the
unit might fail to detect it and doesn’t
receive the fax because of the line
instability.
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Receiving continued
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When your answering machine answers an
Receiving Using the
Extension Telephone
When you are using a standard telephone
and if the telephone is connected to the
EXT.TEL jack on your fax machine (see
page 10), you can transfer
transmission to the fax machine using the
telephone.
Receiving in TEL/FAX Mode
If you have set your unit to ANS/FAX
incoming call, a fax tone may be recorded
while your fax discriminates between a
voice and fax. Your answering machine
may indicate a voice message has been
left.
mode and the answering
machine
connected to the EXT. TEL jack is
switched off, or the answering machine is
not connected to your unit, your FX505
goes to TEL/FAX mode. In TEL/FAX
mode, your unit operates as follows :
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Set your answering machine to VOX mode
(if applicable). VOX stands for Voice
Operated Transmission and is the name
given to the answering machine facility
which causes disconnection when a period
of silence is detected by the answering
machine.
a
fax
1. Make a call or receive a call on the
extension telephone.
1. When a call is received, if you do not
pick up the handset within
rings, your fax machine will switch
to AUTO-RCV mode.
6
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Speak with the person on the other
end of the line.
2. When a call is received, if you pick up
the handset and hear someone, you
can talk. If someone wants to send a
fax, please instruct him to press his
START key. When you hear a fax tone,
press [START/COPY].
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If a fax tone is heard when you pick
up the handset, go to step 3.
Some Message Guideline
Record Outgoing Message
When You
2. To receive a facsimile on the same call
after the conversation, ask the remote
operator to press the START key on
their machine.
The message that you record on your
answering machine should give clear
instructions to callers who may want to
send a fax or leave a message. Your
3. When a fax tone is heard, press [*],
[9], [*] keys on the extension
telephone slowly in sequence. If you
still hear the fax tone from remote
machine, press [*], [9], [*] o n c e
again.
“This is (your
message should say
company). If you would like to send a fax
please press your [START] key. If you
want to leave a message, please speak
after beep tone.” Keep your message as
short as possible.
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Receiving continued
Cancelling a Reception
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[*], [ 9 ], [*] is a remote receive
start code which is preset at the
factory. The first and the last asterisk
are fixed, but you can change the
middle digit [ 9 ] by setting it through
“Setting User Options.” See page
36.
You can stop a document that you are
currently receiving if you do not want to
receive the document.
Press [STOP]. The unit continues
receiving and the window displays as
shown below to alert you that the unit is
in use.
To stop receiving document, press
[STOP] again.
4. The call is transferred to your fax
machine and reception begins. Hang
up the handset.
If your fax machine occasionally fails to
detect the remote receive start code,
change the code for other number.
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I m p o r t a n t R e c e i v i n g F a c t s
Identifying the Party
Sending the Documents
Voice Request
If you want to speak to the remote
party who is sending a document to
you :
If you do not respond to the voice
request, your unit will print out a call back
message, which shows the telephone
number of the remote unit.
Most documents that you receive with
your unit have the other party’s ID
printed out at the top of the document.
This is like the return address on a letter.
You can tell at a glance who is sending
the document. The example below shows
a typical document with the ID printed out
at the top.
1. Press
[V.REQUEST] during the
reception.
The V.REQUEST indicator lights to
confirm your request. But your request
will not go through until the unit
finishes receiving the last document.
Window Messages
During receiving, the window will display
a message similar to the one below to
inform you of its status or activity.
The amount of Information that appears In
the ID depends on the type and settings
of the facsimile unit that is sending the
document.
2. When receiving is finished, the call
signal is sent to the remote party’s
unit. The remote party may pick up the
handset within 15 seconds if they wish
to speak.
In this example, the number in the top of
the window is the telephone number of
the sending fax. [REC] means you are
If no one answers the request within
15 seconds, the signal ends. The unit
returns to the standby mode.
the
receiving,
indicates
[G3]
3. When the remote party responds, you
hear a warbling tone. Pick up
communications standard observed by
both fax machine, [9.6] indicates the
transmission speed (9600 bps), and the
number following [P:] is the number of
the page being received.
the
handset
and
begin
your
conversation.
If you hear a warbling tone and the
window displays [VOICE REQUEST]
when receiving is finished :
If a fax reception fails or your unit detects
it may display an error
a problem,
message in the window. In order to clear
the problem, refer to “Error Messages”
on page 43.
The remote party wants to talk to you.
Simply pick up the handset and say
“Hello.”
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Important Receiving Facts continued
Fax Paper Storage
Fax paper has chemicals in it that can, over time, cause yellowing, fading, and curling.
Following these storage guidelines should keep your received faxes and your unused fax
paper serviceable as long as possible.
Clearing Paper Jams
If the fax paper jams, DO NOT pull it out.
Doing so could damage your fax unit. To
properly clear a fax paper jam, open the
paper cover by pulling the release button
towards the front of the unit. Then,
remove the jammed paper.
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Store your received faxes away from
direct sunlight and at a temperature
below 105ºF. Heat and humidity
darken the background and fade the
image.
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To extend its shelf-life, store unopened
packages of thermal paper at or below
76°F and 65% humidity. If the
package has been opened, store it
away from direct light. Heat and
humidity darken the background of
thermal paper.
Reload the fax paper as described in
“Loading Fax Paper.”
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Avoid applying tape to the imaged area
on faxes. The chemicals in some
transparent tape adhesives may fade
t h e i m a g e
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Avoid storing faxes in contact with
blueprint (diazo) copies and plastic film
or binders. The chemicals in these
materials may fade the image.
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Avoid storing faxes with the imaged
side together. The printed image may
transfer from one copy to the other.
For indefinite storage, copy your
received faxes using a standard
office copy machine, and store
the copy instead of the original
fax. Documents on plain copy
paper are less prone to the
decay that sometimes affects
faxes.
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Sending
2. Gently insert the leading edge of the
document into the loading slot until
you hear a beep tone and the machine
has begun to grab the document(s).
3. Pick up the handset and dial the
number of the remote fax machine you
want to send to.
This section shows how to prepare
a document and send It. It also
shows how to take advantage of
features that save time or improve
the quality of your transmission,
such as one-touch or speed
dialing, changing resolution and
You can also use one-touch dialing or
2-digit speed dialing for this Step. See
“Memory Dialing” on page 23.
[DOCUMENT
The
unit
displays
LOADING]. After the document is
secured, the unit displays the standby
mode. The document is now loaded
and ready to send.
4. When the line is answered:
using your fax
contrast, and
machine to make copies.
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If you hear a fax tone, p r e s s
[START/COPY] and hang up. Your
unit starts sending.
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You can stack up to five sheets of
paper at one time. Stagger the leading
edge of the sheet slightly, and insert
the sheets with a slight push to assure
smooth feeding.
Sending a Document
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If you hear a voice, instruct the
answerer to press the START key on
their unit. When you hear a tone,
press [START/COPY] and hang up.
1. Place the document face down and
adjust the document guide to match
the width of the document.
Be sure the bottom sheet enters first as
shown below.
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If you hear a busy signal, p r e s s
[START/COPY] and hang up the
handset. Your unit automatically
redial the number and send the
Slide the guide smoothly to the left or
right. If you move it with great force, It
might be broken.
document
(see
“Automatic
Redialing” on page 23).
5. When the last page has been sent,
long beep sounds, and your unit
hangs up.
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If you want to add documents while
sending, insert it into the loading slot so
it is placed on the top of the preceding
one as shown at right.
Hint : You can stop a document that you are
currently sending if you do not want to send
the document.
Press [STOP]. The unit continues sending
and the window displays [IN USE ! PRESS
“STOP” TO CANCEL] to alert you that the
unit is in use. To stop sending document,
press [STOP] again.
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Important Sending Facts
Redialing
Automatic
Memory Dialing
If you receive call while the unit waits for
the 3-minute interval time in the middle of
automatic redialing, lift the handset. You
can take the call and the automatic
redialing is cancelled.
When you try to send a document using
memory dialing and the receiving unit is
busy or does not answer (within 60
seconds), your unit will automatically
redial the number at 3-minute intervals
until it reaches the receiving unit. It redials
the number up to three times in case of
no answer.
If you have stored frequently used
numbers in the unit’s memory, and if the
remote party you are calling is set to
receive documents automatically, you can
send a document at the touch of a key or
using [SPEED] key and 2-digit number.
For information on storing numbers for
memory dialing, see “Storing One-Touch
& Speed Dial Numbers” on page 28.
Handset Up, Handset Down
You
can
use
any
dialing
When you dial a number manually using
the dial keypad and the number is busy,
either press [START/COPY] and hang
method - manual, one-touch, or speed
dialing - for manual faxing (with the
handset up) or automatic faxing (with the
handset down).
To send document using memory
dialing ;
up
or
hang
then
press
1. Load the document face down into the
unit (see page 22).
[REDIAL/PAUSE] to activate the
automatic redialing.
To dial manually with the handset down,
press [OHD/HOLD] first. You will hear a
dial tone through the speaker and you
can then dial manually the telephone
number using the dial keypad.
2. To dial the number assigned to one-
touch key, press the one-touch key.
If there is still no answer, your unit hangs
up. If the receiving unit answers, your
document is sent automatically.
If fax number is not assigned, the unit
will automatically dial the telephone
number stored in the one-touch
location.
The OHD indicator flickers and [BUSY
REDIAL?] appears on the LCD window
while the unit waits for the 3-minute
interval time to indicate the auto redialing
is being activated. If you want to redial
the number soon without waiting for 3
minutes, press [YES]. The unit beeps
each time it completes redialing. If you
answer [NO] against the message
[BUSY REDIAL?], the unit returns to
the standby mode.
Leave the handset down when you think
you are dialing an automatic fax machine
and don’t expect the remote operator to
To dial the number assigned to 2-digit
number, press [SPEED] and enter the
2-digit number (01 - 20).
If the remote operator does
fax tone will inform the
answer.
answer,
a
operator that a fax is coming in.
3. The unit automatically dials the
number, confirms the connection and
sends the document.
If you do lift the handset to dial, be sure
not to hang up until the transmission
The messages on the LCD window tell
you what step is being performed.
Hanging up
before
the
begins.
transmission begins will disconnect the
line and cancel the transmission.
If you press one-touch key or 2-digit
number which is not stored in the unit,
To cancel automatic redialing at any time,
press [STOP] or remove the document.
warning
[NOT
tones
and
sound
ASSIGNED] appears on the window.
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Important Sending Facts continued
Printing lnformation on Sent
Pages
To clear the jam, open the control panel
using hand as shown below. It will
release the grip on the document.
Window Messages
During sending, the window will display a
message similar to the one below to
inform you of its status or activity.
If you have entered
a
Terminal ID
message (see page 14), your fax number
and name-along with the date, time, and
page number-will appear at the top of
each page received from you.
By setting one of User Options, you can
choose whether to print this information
directly over whatever is at the top of
each page, or not.
In this example, the number in the top of
the window is the telephone number of
[SEND] means you are
the receiving fax.
sending,
the
indicates
[G3]
communications standard observed by
both fax machines, [9.6] indicates the
transmission speed (9600 bps), and the
number following [P:] is the number of
the page being received.
Wait until the white roller in the unit stops
moving. You can then remove the
jammed document without damaging your
unit. Close the cover. [DOCUMENT JAM]
message disappears and the unit returns
to the standby mode.
If a fax transmission fails or the unit
detects a problem, it may display an error
message in the window. Refer to “Error
Messages” on page 43 to clear the
problem and try to send the document
again.
If the roller doesn’t stop moving, lift the
edge of the document and pull it in the
direction of arrow.
Clearing Document Jams
If the fax unit starts to read the document
and for some reasons, stops without
reading all of it, the document might be
jammed. The unit displays [DOCUMENT
JAM]. DO NOT pull it out of the loading
slot.
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Important Sending Facts continued
Confirmation Report
Voice Request
If you are sending a document and
want to speak to the remote party ;
If you hear a warbling tone and the
window displays [VOICE REQUEST]
when sending is finished :
A confirmation report will be printed out
after every send operation if you have
selected this feature to be activated by
1. Press [V.REQUEST] while sending.
answering
[YES] to the prompt
The remote party wants to talk to you.
Simply pick up the handset and say
“Hello.”
The V.REQUEST indicator lights to
confirm your request. But your request
will not go through until the unit
finishes sending the last document.
[CONFIRMATION REPORT] while setting
“User Options” (see page 36).
Example is provided below.
If you do not respond to the voice
request, your unit will print out a call back
message, which shows the telephone
number of the remote unit.
2. When sending is finished, the call
signal is sent to the remote party’s
unit. The remote party may pick up the
handset within 15 seconds if they wish
to speak.
If no one answers the request within
15 seconds, the signal ends. Your unit
returns to the standby mode.
3. When the remote party responds, you
hear a warbling tone. Pick up
your
begin
and
the
handset
conversation..
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Controlling Transmission Quality
Use an office copier to piece together
Preparing a Good Original
To prevent jamming and ensure good
results on the receiving fax machine:
Setting Resolution and
Contrast of Documents
make a
several small originals or
standard size copy of an original too
small to load in your unit.
You can adjust the resolution and
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Remove all staples, clips, and tape from
the original documents.
contrast to
send
a
high-quality
transmission of documents. The higher
the resolution, the longer the fax takes to
send, but the results will look better at the
receiving end.
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If you must re-fax a document that was
faxed to you, we recommend that you
make a copy of it on a regular office
copier, and fax the copy for better
transmission quality.
Page & Document Size
Limitations
Your unit accepts original documents no
smaller than 6 inches wide by 8.5 inches
long, and no larger than 8.5 inches wide
by 59 inches long.
You can choose from the following
resolution settings :
To
create
good
quality
original
documents, do the following:
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FINE : Documents
containing
small
Do not attempt to load 2 or more
documents into the unit when the
documents are too thin or too thick.
These documents might fail in automatic
feeding. Feed one sheet at a time. Refer
to the chart below for acceptable
thickness.
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Type them instead of writing.
When writing, use a felt-tip pen and
black ink.
print or print from a dot-matrix printer
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SUPER FINE : Documents containing
very detailed print, documents with
intricate drawing
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Use white paper.
Do not try to send documents that are:
The contrast control on your unit lets you
add half-tone shading for sending
photographs or documents printed in
color.
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Wet or damp
Covered with wet ink or paste
Too thin (such as onionskin, airmail
paper, or pages from a magazine)
processed (such as
pressure-sensitive paper or carbon-
coated paper)
Coated (such as glossy paper)
Too small or short (such as a label or
card)
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Chemically
The following contrast settings
available :
are
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LIGHT : Documents with light or faint
l
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print, pencil
Make a standard copy by using an office
copier to send the document of
unacceptable thickness.
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PHOTO : Photographs
or
other
documents containing many levels of
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Made of cloth or metal
gray
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Controlling Transmission Quality continued
To send a fax in FINE resolution, load the
document and press [FINE/SUPER]
until
indicator on the key lights to confirm that
the FINE mode is active.
Making Copies
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The PHOTO mode and the SUPER FINE
resolution mode can not be set at the
same time. If you select the modes to
be activated, the window displays
[ P H O T O / S U P E R ] , but the unit will
actually send or copy the document in
the PHOTO mode, and the FINE mode
instead of SUPER FINE mode.
the
Your fax unit doubles as a handy copy
machine.
repeatedly before dialing
1. Load the document face down into the
unit (see page 22).
To send a fax in SUPER FINE resolution,
load
the
document
and
press
[FINE/SUPER] repeatedly until the
indicator flickers.
2. Adjust the resolution and/or the
contrast of document by using
[FINE/SUPER] or [LIGHT/PHOTO],
if necessary.
l
When you select PHOTO mode, the unit
will actually send or copy the document in
FINE resolution.
To increase the contrast for LIGHT
documents, load the document and press
[LIGHT/PHOTO] repeatedly until the
indicator on the key lights.
l
When you are copying, if you do not
select any resolution mode, the unit will
be automatically set to be the FINE
mode and copy the document in the
FINE resolution.
3. Press [START/COPY].
To
send
PHOTO
p r e s s
If you copy two or more pages, be sure
the bottom sheet enters first.
[LIGHT/PHOTO] repeatedly until the
indicator flickers.
YOU
can use [FINE/SUPERI key and
[LIGHT/PHOTO] key at the same time
to adjust the resolution and the contrast
of your documents. LCD window displays
the selected modes as shown below :
To find out which resolution and contrast
settings are best for a document, use
your unit to make a copy with whatever
settings you like. The copy will show you
how your document would appear at the
receiving fax machine if you send it with
the current resolution and contrast
settings.
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Storing One-Touch & Speed Dial Numbers
of
dialing
Instead
manually
Your Response
Window Message
numbers, you can use either one-
touch keys or 2-digit speed dial
Press one-touch key under which you want to assign the
number.
to quickly dial the
numbers
To store a telephone number, press [YES].
numbers that have been stored in
your unit’s memory. You can store
up to 40 telephone numbers of up
to 34 digits each and the
corresponding destination names
of up to 20 digits each, using 10
one-touch keys and 20 speed dial
numbers. Storing name is optional.
or,
To store a facsimile number, press [NO]. The unit displays
[XY:FAX ? (Y/N)], where [XY] is the one-touch key
number (01-10) selected. Press [YES].
If the window then says [CANCEL ? (Y/N)], a number is already
assigned to the one-touch key. Press [YES] to replace that
number and continue, or [NO] to start over with a different one-
touch key.
Enter the fax number or the telephone number you want to
store. You can use any key on the dial keypad, including
[*] and [ # ] .
Storing Numbers for
One-Touch Dialing
Pressing [REDIAL/PAUSE] between numbers adds a 2-
second pause each time it is pressed. Hyphen symbol
appears on the window at the pause entry.
You can store up to 20 telephone
numbers into 10 one-touch keys on your
unit. Because each one-touch key can
If you make a mistake while entering a number, press
[NO] to backspace and correct.
contain both
a
fax number and
a
telephone number. The storing procedure
is slightly different for telephone vs. fax
numbers.
When the correct number appears on the window, press
[YES].
If you want to identify the number with a destination name,
enter the desired name as described in “How to Enter
Name” on page 15.
To begin storing numbers, press
[FUNCTION]. Follow the steps at right.
When the desired name appears on the window, press
[YES].
or,
To Verify Your Stored Numbers
If you do not want to enter a name, just press [YES]
Print the loc a tion number list to
verify your one-touc h telephone
and fax number entries and speed
dia l telephone number entries (see
page 39).
without entering name.
To use the memory search function, it is recommended to enter
name.
To store other numbers, repeat the steps from beginning.
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S t o r i n g O n e - T o u c h & S p e e d D i a l N u m b e r s c o n t i n u e d
Storing Numbers for Speed Dialing
Using Address Label
TO begin storing numbers, press [FUNCTION], then [SPEED]. Follow the steps below.
There is an address label paper which
comes together with your unit. As you
store numbers into one-touch keys, make
a note of the number on the address
label to remind you of what telephone
number or fax number is stored in each
position.
Your Response
Window Message
Enter a 2-digit number (01-20) under which you want to
assign the telephone or fax number.
If the window says [CANCEL ? (Y/N)], a number is already
assigned to the location. Press [YES] to replace that number
and continue, or [NO] to start over with a different location.
Write information on the label, peel it off,
then attach it to the proper position over
the corresponding one-touch key, as
shown below.
Enter the telephone or fax number. You can use any key
on the dial pad, including [ * ] and [#].
Pressing [REDIAL/PAUSE] between numbers adds a 2-
second pause each time it is pressed. Hyphen symbol
appears on the window at the pause entry.
If desired, you can use 5 additional white
labels which are not designated by
printed number.
If you make a mistake while entering a number, press
[NO] to backspace and correct.
When the correct number appears on the window, press
[YES].
If you want to identify the telephone number with a name,
enter the desired name as described in “How to Enter
Name” on page 15.
When the desired name appears on the window, press
[YES].
If you do not want to enter a destination name, just press
[YES] without entering name.
To use the memory search function, it is recommended to enter
name.
To store other numbers, repeat the steps from beginning.
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Searching Memories
This fea ture ena bles you to sea rc h
the telephone numbers or fa x
numbers stored into the unit’s
memory. This fea ture a llows your
unit to sc a n a ll memories (both
one-touc h dia l memory a nd speed
dial memory).
Your Response
Window Message
Press
or
to display the contents
of the first memory location in use.
The name and number are displayed on the
window. If this is not the number you want,
Scanning the Entire Memory
This feature allows you to scan the entire
memory.
press
or
repeatedly until you find
the number you want.
To begin scanning the entire memory,
press [SEARCH]. Follow the steps at
right.
Pressing
allows to scan forwards
through the entire memory in alphabetical
order (from A to Z); while, pressing
allows to scan backwards (from Z to A).
Scanning is looped.
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If the memory is empty, [NOT
ASSIGNED] will appear when you press
[SEARCH].
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Empty memory location will be skipped
during the searching process.
To exit this mode in the middle of
or
indicates Telephone number stored into the
one-touch key ( ), Fax number stored into the
one-touch key (F), or the number stored into
the Speed dial memory(S).
:
before name in the display
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T
searching memories, press [STOP].
When you find the name or the number you
want, press [START/COPY] to dial the
number. With a document loaded, your unit
starts to send it. Otherwise, your unit makes
a phone call.
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Searching Memories continued
Scanning For a Name Beginning
with a Particular Character
Window Message
Your Response
Press the number key labelled with the
character or number you want to scan for.
You can find the memory by the first
character of the name. This search can
retrieve all entries beginning with each
assigned initial character (follow the chart
on the page 15).
For example, if you want to find the name
[EMI], press [3] which is labelled with [DEF].
If no name is stored with the assigned character,
[NOT FOUND] will be displayed.
Press [SEARCH], and follow the steps at
right.
The first name beginning with the character will
appear on the window. If this is not the name
you want, press
so on. It lets you scan forwards in alphabetical
order. To scan backwards, press
to display the next, and
.
For example, the unit may display as shown.
Press
The unit displays the next in
alphabetical order, of the names beginning with
D, E, or F.
Press
[EMI].
repeatedly until you find the name
When you find the name or the number you
want, press [START/COPY] to dial the
number. With a document loaded, your unit
starts to send it. Otherwise, your unit makes a
phone call.
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Other Ways to Send or Receive
Sending At a Later Time
Your Response
Window Message
(DELAY TRANSMISSION)
Press [YES].
You can program your unit to send a
loaded document at
a
later time,
Enter the telephone number using the dial keypad.
unattended. This allows you to send
documents at night, when telephone rates
are lowest and the receiving fax unit is
least likely to be tied up.
To insert a pause, press [REDIAL/PAUSE].
When you see the number you want in the window,
press [YES].
To program a delay transmission ;
Using the dial keypad, enter the time to send the
document, in 24-hour format. (For help with 24-hour
time, see the chart on page 13). Then press [YES].
1. Load your document face down into
the unit (see page 22).
2. Adjust the resolution and the contrast
of the document, if needed (see page
26).
The window shows the delay session scheduled.
If you press [YES] without entering time, the unit starts
sending immediately.
3. Press [FUNCTION], then press [1].
Follow the steps shown at right.
The unit begins sending the documents at the preset
time. After the documents are sent, the time setting is
cleared.
Hint :
When you want to use a specific
function, but you don’t remember
after
press
which number to press
just
The unit automatically redials if the other unit does
not answer or if the line is busy. For details on
automatic redialing, see page 23.
[FUNCTION],
[FUNCTION] then any digit. The
menu
corresponding
function
appears on the window. If the
function is not the one you want to
use, respond to the display prompt
by pressing [NO]. Your unit displays
the next available function menu
each time you press [NO]. When
the function you want to use
displays, press [YES], You can
enter the function mode,
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You can not send or copy other documents unless the
previously scheduled transmission Is completed or
cancelled.
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You can reserve transmission one at a time.
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Other Ways to Send or Receive continued
Canceling Delay
Transmission
Polling
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When polling another fax unit to
Polling allows your unit to automatically
request a document from an unattended
remote fax machine, or to automatically
send a document when remote fax
machine polls your unit.
This feature lets you cancel or change
retrieve a document, if the remote fax
unit is secured with a poll code, you
can not receive the document.
Not all fax machines have polling
capability, and polling incompatibilities
sometimes occur between fax machines
from different manufacturers, so polling
may fail in some cases, even when poll
codes are not used.
the
transmission.
previously
delay
programmed
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1. Press [FUNCTION], then [1], with
the document loaded.
[DELAY TRANSMISSION ?] appears
on the window.
To Poll Other Unit (Requesting
documents from other unit)
2. Press [YES].
The party with the original document
must make sure that it is properly fed into
their fax machine so that the other party
can poll.
? (Y/N)] appears on the
[CANCEL
window.
the
[YES]
to
cancel
3. Press
1. Make a call to the remote fax machine
you want to poll.
programmed delay transmission.
The unit displays [ENTER TEL NO.].
2. Press [POLL] when the remote fax
4. If you want to program the other delay
transmission with the document, enter
the desired time to send it.
machine answers with a fax tone.
the
Your
unit
begins
receiving
document.
o r
3. Hang up the phone when [REC .]
Press [STOP]. The unit returns to the
standby mode.
appears on the window.
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Other Ways to Send or Receive continued
Allowing Others To Poll Your Unit
To Cancel TX-POLL (being polled)
Another party that wants to receive the
document loaded on your fax machine
dials your number and requests that it be
sent. In other words, the remote party
polls your unit.
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You can not send other documents
while your unit is set for polling
transmission.
Press [POLL], then [STOP] with the unit
set to be TX-POLL mode. Your unit
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Because your unit is not featured with
automatically
feeds
the
loaded
poll code which secures poll
transmission, any
machine may retrieve your document.
document out and returns to the
standby mode. The receiving mode you
have chosen before setting the TX-POLL
will be restored.
poll-capable fax
1. Load the document face down into the
unit.
2. Adjust the resolution and the contrast
of the document, if needed.
3. Press [POLL].
The window shows TX-POLL mode
activated.
The
RECEIVE
MODE
indicator and the POLL indicator are lit
and when a call comes in, if the call is
a remote unit attempting to poll your
unit, your unit will send the document.
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Using As a Telephone
The built-in handset makes your
u n i t d o u b l e a s a s t a n d a r d
telephone. Use it as you would
use any other telephone.
Switching From Pulse To
Tone
If you have pulse (rotary) service, you can
still take advantage of touch-tone services
such as alternate long-distance. To use
this feature, do the following :
To Place a Call on Hold
Press [OHD/HOLD] to place a call on
hold during
a voice communication.
Music is not provided while the call is on
hold. The window displays [HOLD LINE].
To take the call off hold, press
[OHD/HOLD] again. The window display
returns to the standby mode.
Making a Call
Using Memory Dialing
O ne -touc h dialing and 2-digit speed
dialing are available also when making a
voice call. Refer to “Storing One-touch &
1. Dial the special service’s number
using pulse dialing.
2. When the special service answers,
press [TONE] on the dial keypad.
Manual Redialing
To save time, retry a busy or unanswered
number as many times as you wish by
pressing [REDIAL/PAUSE].
Speed Dial Numbers” on page 28.
3. Dial the remaining numbers required
by the service.
To make a call using memory dialing :
1. Press the one-touch key for the
number you want to call.
4. The unit returns to the pulse mode
after you finish the call.
1. Press [REDIAL/PAUSE]. Your unit
dials the last number you dialed and
you can monitor the dialing process
through the speaker.
Or, press [SPEED], then enter 2-digit
location number.
Using Flash
Many special telephone services require a
switch-hook signal. The [FLASH] key
provides the electronic equivalent of this
signal.
Your unit dials the telephone number
automatically and you can monitor the
dialing process through the speaker.
2. When the other party answers, pick up
the handset and speak.
If you get a busy signal or there is no
answer, press [OHD/HOLD] to end
the call.
2. When the other party answers, pick up
the handset and speak.
For example, if you have call waiting (a
service available from most telephone
companies), you can put the first call on
hold and take a second incoming call on
the same line by pressing [FLASH].
Pressing [FLASH] again lets you
alternate between the two calls.
If you get a busy signal or there is no
answer, press [OHD/HOLD] to end
the call.
The unit retains the last number as long
as the power is switched on.
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Make sure there isn’t a document fed
into the unit. If there is, remove it
before dialing ; or, your fax unit dials
the number and will send the document
automatically.
You can not use the unit as telephone
when the unit is switched OFF.
if you do not subscribe to a service that
uses a switch-hook signal, do not press
[F L A S H] during a call. You might
disconnect the call.
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Setting User Options
settings for your
The option
machine are preset at our factory
and might not need to be
changed. If you do need to
change the settings, first print out
the options list to see the current
option settings (see page 40).
Window Message
Your Response
Press [YES] if you want to set your fax
machine to have your terminal ID (TTI)
printed on each page you send.
Press [NO] not to have your TTI printed.
To return the unit to the standby mode in
the middle of setting user options, press
[STOP].
Your unit is preset to [YES] at factory.
Press [YES] if you want to set your fax
machine to automatically print out a
confirmation
transmission.
after
each
To set or change options, press
[FUNCTION] and then press. [4].
report
Press [NO] if you do not want this report
to be automatically printed.
Your unit is preset to [NO] at factory.
Press [YES]. Follow the steps at right.
Enter the number of rings (1 through 7)
your unit should wait before it answers an
incoming call in AUTO-RCV mode. Then,
press [YES].
The (Y) or (N) indicates how each option
is currently set.
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If you enter [1], the unit will answer
calls on the first ring.
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To give you time to answer normal calls
when you are home, set this option for
at least four rings.
Your unit is preset to [2] at factory.
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Setting User Options continued
Window Message
Your Response
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You can enter any number digit from
Enter the remote receive start code that
[0] to [9] by using dial keypad.
allows your fax machine to receive
documents unattended by entering the
code on an extension telephone (see
page 18). Then press [YES].
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The remote receive start code is
consisted of [*], one digit number,
and [*]. The first and last digit [*]
are fixed. You can change the middle
digit only.
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Your unit is preset to [9] at factory.
After a call is picked up by the answering
machine in the ANS/FAX mode, your fax
machine monitors the line. When your fax
machine detects a certain time period of
silence or the line released by the
answering machine, the call will be
treated as a fax message and your
machine begins reception.
If you want to unlimit the silence
detection time, press [YES].
If you want to limit the silence detection
time to 12 seconds, press [NO].
You have completed setting the optional
features of your unit.
To review the settings, print the options
list (see page 38).
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Printing Reports
The report function of your fax unlt
is used to see what numbers you
have stored, what settings you
have made, or what faxes you
have sent and received.
Window Message
Your Response
Press [YES].
Before making changes, print out
the list to check the current
settings. After making changes,
print the list to confirm the new
settings.
Press [YES] to print the location number
list, or [NO] to skip it (see page 39 for
a sample list).
The call back message is printed
automatically when you do not answer the
remote party’s voice request, and the
Press [YES] to print the options list, or
[NO] to skip it (see page 40 for a
sample list).
confirmation
report
is
printed
automatically only if the corresponding
user option is set.
Press [YES] to print the transmission
report, or [NO] to skip it (see page 40
for a sample report).
TO print out reports, press [FUNCTION],
then [3]. Follow the steps shown at right.
Press [YES] to print the reception report,
or [NO] to skip it (see page 41 for a
sample report).
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Printing Reports continued
Confirmation Report
Location Number List
The confirmation report shows the results of each transmission ;
the telephone number of the remote unit, the number of pages
sent, start time, the elapsed time, and the result of the
transmission. The report is printed out automatically every time
you send a document, provided you have set the unit to print out
the report using the user option feature.
The location number list shows the current one-touch number
and speed dial number settings.
Before changing or adding numbers, print this report to check
which numbers are currently stored. And print this report after
making changes to confirm the new settings.
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Printing Reports continued
Transmission Report
Options List
The transmission report shows records of your sending activity
and its results. The report shows who it was sent to, the date and
time, the elapsed time, how many pages were sent, and its
results.
The options list shows the current settings for the user options
(see page 36).
Before changing options, print this report to check how the
options are currently set. And also print this report after making
changes to confirm the new settings.
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Printing Reports continued
Reception Report
The reception report shows records of
your receiving activity and its results. The
report shows who it was received, the
date and time, the elapsed time, how
many pages were received, and its
results.
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Maintenance and Troubleshooting
Troubleshooting
Many common problems have simple solutions. Check quickly through the following list before calling for service.
Possible Cause/Solution
Symptom
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Is the machine plugged in ?
Nothing appears on the window when the power switch
is turned on.
Does the wall outlet have power ?
Is the wall outlet on a switch that is turned off ?
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Is the RECEIVE MODE indicator lit ?
Make sure the cover is closed securely.
Make sure the handset is in the cradle.
The unit does not receive faxes.
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Did you hang up the handset before pressing [START/COPY] ?
Receiving fails after you press [START/COPY].
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Are documents properly loaded, and face down ?
The unit does not send faxes.
Did you hang up the handset before pressing [START/COPY] ?
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Poor original or dirty scanning glass on sending machine.
Are documents properly loaded, and face down ?
Received faxes are dirty or hard to read.
The unit does not make copies.
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Is the telephone line cord connected properly?
Connect the cord to the TEL. LINE jack.
You get no dial tone.
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Make sure the power switch is ON.
Is the handset curl cord connected properly?
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Make sure the document tray is properly installed.
ADF rubber is dirty. Clean it (see page 45). If you still have problem on the
automatic feeding, replace it with new one.
Automatic Document Feeder does not work properly, so
2 or more sheets feed simultaneously.
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Maintenance and Troubleshooting continued
Error Messages
If something goes wrong with your machine, a message in the window (and in some reports) tells you what the problem is.
The error messages and their solutions are shown in the table below.
Solution
Call the remote operator.
Description
Error Message
The fax machine you are attempting to poll is not
ready to respond to your poll.
POLLING ERROR
Try again.
Try again.
Sending or receiving has failed due to a
communication problem.
C OMM. ERROR
The machine you tried to call does not answer.
NO ANSWER
LINE ERROR
Try again. If failure persists, wait an hour or so for
the line to clear, then try again.
Your unit cannot connect with the remote machine,
or has lost contact because of a problem on the
phone line.
Load paper (see page 12).
Clear jam (see page 24).
Your unit is out of fax paper.
NO PAPER
Loaded document has jammed in the feeder.
DOC UMENT JAM
NOT ASSIG NED
Dial the number manually with the dial pad, or assign
a number (see page 28).
The one-touch or speed dial location you tried to use
has no number assigned to it.
Load a document (see page 22).
You have attempted to set up a delay sending
operation with no document loaded.
LOAD DOC UMENT
OVERHEAT
The unit will automatically return to the standby
mode when it cools down to normal operating
temperature.
Your unit has overheated, possibly as a result of
receiving several nearly all-black faxes.
The name you want to search is not in the memory.
NOT FOUND
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Maintenance and Troubleshooting continued
Cleaning Components
2. Disassemble the white roller as
follows.
3. Wipe the roller clean with a soft cloth
dampened with alcohol. Then, dry
thoroughly.
When the copied documents are hard to
read, clean the machine’s scanning glass
and white roller. If they are dirty, the
quality of the transmission image and
copy becomes degraded.
Both ends of the roller are terminated
with bushings which are snapped shut
with small tabs. Push the tabs slightly
inwards in the direction of ‘A’, then
rotate it in the direction of ‘B’ until it
reaches the slot as shown in the figure
below. Then pull the roller upwards in
the direction of ‘C’.
If you have document jams in automatic
feeding, it is recommended to clean the
ADF rubber surface as follows.
1. Lift the control panel using hand.
Do not use the document having contents
written by pencil on the back side. It
cause the white roller to be stain. When
the roller becomes dirty, the copied
document will not reproduced clear.
Be careful not to lose the bushing on one
end of the roller when disassembling.
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Maintenance and Troubleshooting continued
5. If a ‘DOCUMENT JAM’ occurs, dampen the
lint-free cloth with water, and wipe the ADF
rubber and ADF roller clean as shown
below.
6. Assemble the roller in reverse order of
disassembling. Then close the cover.
4. Clean the scanning glass with alcohol
as shown below.
If you still have problems in feeding
documents automatically after cleaning the
rubber and the roller, you may have to
replace them. Contact your dealer.
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Maintenance and Troubleshooting continued
How a Fax Works
About Facsimile Compatibility
Facsimile is a system of sending printed
or other graphic information from one
location to another by producing a copy
or “facsimile” of that information at the
remote location. A fax unit transmits audio
tones over the same telephone lines you
use for person-to-person conversation.
The CCITT (Consultative Committee for
International Telephone and Telegraph),
which sets worldwide standards for data
facsimile
communication,
classifies
devices into three groups. The grouping
is based on how a fax unit sends
information, in what form, and at which
speed.
The facsimile process involves three basic
steps :
To simplify, you can think of fax units as
being grouped by speed: Group 1
includes 6-minute units, Group 2 includes
3-minute units, and Group 3 includes
sub-minute units. These speeds refer to
the amount of time it takes a fax unit to
send or receive a standard business letter
over the telephone lines.
1. Reading and converting the document
into electronic signals (audio tones).
2. Sending, or transmitting, the signals
through a telephone system to another
fax unit.
3. Converting the received signals into a
transmitted
the
“facsimile” of
document.
Your FX505 is compatible with CClTT G3
mode units.
This is a simplified explanation of the
actual facsimile process. Although all fax
units operate by this same basic process,
specific operating procedures differ from
unit to unit.
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Service Information
Specifications
When Service is Needed
If your problem persists, contact the
dealer from whom you purchased your
machine. You may want to jot down your
dealer’s telephone number.
D e s k t o p R e c e i v e r
T y p e o f U n i t
Communication Line
Compatibility
Network and PABX
Public Switched Telephone
CCITT Group 3
Service Telephone Number :
Modified Huffman, Modified READ
9600/7200/4800/2400 bps
3.85 line/mm, 7.7 line/mm, 15.4 line/mm
16 Gray Scales
Compression Scheme
Modem Speed
Resolution
For the most efficient service, jot down
the information requested below before
calling:
Half Tone
Normal, Light
Contrast
Model No. of your machine : FX505
Serial No. (on bottom of unit):
Type of telephone jack:
LCD (Liquid Crystal Display)
16 Characters by 2 lines
Flat-Bed scanning using CIS (Contact Image Sensor)
Thermal
Scanning Method
Print Method
Model and brand of facsimile machine
you are trying to communicate with:
2 1 6 m m ( 8 . 5 " )
Input Document Size
Effective Scanning Width
Effective Recording Width
Paper Roll Size
210mm (8.27”) +/- 1 %
2 1 6 m m ( 8 . 5 " )
Is your unit having
a
problem in
transmitting, receiving, or both ? Yes/No
30 meters (98 feet)
Does the same problem occur when you
Power Requirement
Power Consumption
Temperature Range
Humidity Range
120 VAC, 50/60 Hz
Yes/No
call a different machine ?
Standby 9.5 W, maximum 120 W
10°C to 35°C (50°F to 95°F)
20% to 80% RH (non-condensing)
334X249X88 mm (13X9.8X3.5”)
Dimensions (W X D X H)
Weight
3.5 kg (7.7 lb.)
0.4 B
Ringer Equiv. Number
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Warranty
Terms
Limited Warranty
Exclusions
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Labor - 90 days
Samsung Electronics America Inc. (SEA)
warrants that this product is free of
charge from defective materials and
workmanship.
This warranty does not cover damage
due to accident, fire, flood and/or other
Parts - one year
Back up battery - 15 days
incorrect line
acts of God ; misuse,
voltage, improper installation, improper or
unauthorized repairs, commercial use or
damage that occurs in shipping. Exterior
and interior finish, lamps, and glass are
not covered under this warranty.
On carry-in models, transportation to and
from the service center is the customer’s
responsibility.
SEA further warrants that if this product
fails to operate properly within the
specified warranty period and the failure
is due to improper workmanship or
defective materials, SEA will repair or
replace the product at its option.
which
adjustments
are
Customer
The original dated sales receipt must be
retained by the customer and is the only
acceptable proof of purchase. It must be
presented to the authorized service center
at the time service is requested.
explained in the Operator’s Guide are
not covered under the terms of warranty.
This warranty will automatically be voided
for any unit found with a missing or
altered serial number. This warranty is
valid only on products purchased and
used in the United States and Puerto
Rico.
All warranty repairs must be performed by
an SEA Authorized Service Center.
Some states do not allow the exclusions
incidental or
limitations of
consequential
The name and address of the
service location nearest you
can be obtained by calling
toll-free :
or
damages, or
allow
limitations on how long an implied
warranty lasts, so above limitations or
exclusions may not apply to you. This
warranty gives you specific legal rights
and you may also have other rights which
vary from state to state.
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Index
Address, label.......................................29
ADF rubber, cleaning............................45
ANS/FAX mode......................................1 7
Power
FINE key..................................................6
Connection.................................10
Fine resolution...................................26
FLASH..........................................35
Handset, connection..............................9
Switch........................................10
Pulse to tone, switching.....................35
Receiving.........................................16
Answering machine, connection........10
Auto Receive
Key and indicator...............................6
Redialing
HOLD..........................................35
Jack
Mode.....................................17
Automatic fax machine........................16
Automatic faxing, with
handset down...............................23
Automatic redialing.............................23
CClTT.................................................46
Automatic.................................23
Manual........................................23
REDiAL key.............................................6
Release Button......................................5
HANDSET.....................................5
TEL LINE..............................................5
EXT.TEL...................................5
Remote receive start code..............37
Reports, printing.................................38
Resolution
FINE......................................26
SUPER FINE.......................................26
Ring count............................................36
Ringer volume.....................................11
Jam, clearing...................................21,24
Light original........................................26
Location, for setting............................29
Location number list..........................39
Manual fax machine............................16
Confirmation report.............................25
Connecting....................................9
Extension telephone......................1 0
Phone line...........................................9
Power........................................10
Control panel..........................................6
Manual faxing, with handset up.........23
Manual receive mode..........................16
Memory
Storing.......................................28
Searching.......................................30
Roller, cleaning....................................44
Scanning glass, cleaning...................45
Searching memories...........................30
Contrast, setting..................................26
Copies, making....................................27
Date and time, Setting........................13
Sending........................................22
Delay transmission..............................32
Dialing, Memory...................................23
Silence detection time.......................37
Speaker volume, setting.................11
Speed dials, storing............................29
SUPER FINE..........................................26
TEL mode..............................................16
TEL/FAX mode......................................18
Terminal ID............................................14
Mode, receiving...................................16
Name, entering.....................................15
Dial mode.............................................11
DOC information.....................................2
Document Guide...................................5
Error message.....................................43
OHD key..................................................6
One-touch dials, storing....................28
Options
List, printing.....................................38
Setting...................................36
TONE key.................................................7
Tones and alarm.....................................7
Tone/pulse selection..........................11
Extension telephone
Connection...............................10
Receiving..............................18
Original, preparing..............................26
Page and document size
Facsimile compatibility.......................46
Fax paper
Loading......................................12
Storage.....................................21
limitation....................................26
Volume
Ringer......................................11
Speaker......................................11
PAUSE key.............................................28
Phone line, connection..........................9
Photo..............................................26
Polling............................................33
Voice Request.................................20,25
Window message............................20,24
FCC Information...................................1
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ELECTRONICS
105 Challenger Road
Ridgefield Park, NJ 07660-0511
FOR CUSTOMER SERVICE, DIAL 1-800~SAMSUNG
Printed in Korea
139-900505EAA C
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