Olympus Microcassette Recorder V403121SU000 User Manual

DIGITAL VOICE  
RECORDER  
DS-2500  
INSTRUCTIONS  
ENGLISH........................................1  
FRANÇAIS..................................... 65  
ESPAÑOL.....................................129  
Thank you for purchasing an Olympus  
Digital Voice Recorder.  
Please read these instructions for information  
about using the product correctly and safely.  
Keep the instructions handy for future reference.  
To ensure successful recordings, we recommend that  
you test the record function and volume before use.  
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INDEX  
Table of contents  
Safe and proper usage  
Getting started  
P.4  
P.5  
P.8  
1
2
3
4
5
6
Basic operations  
P.22  
P.36  
P.53  
P.59  
P.60  
Advanced operations  
Managing files on your PC  
Other practical use methods  
Other information  
PLAY/OK  
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Table of contents  
Introduction  
Advanced operations  
Table of contents................................................4  
Safe and proper usage........................................5  
Selecting folders and files ................................36  
Displaying file information [Information]......... 37  
Index marks .....................................................38  
Menu list.......................................................... 39  
Learning to use the menu................................. 41  
Locking files [Lock] ...........................................42  
Backlight [Backlight]........................................43  
LCD Contrast adjustment [Contrast] ..................44  
LED [LED] ..........................................................45  
Language [Language].......................................46  
System sounds [Beep]....................................... 47  
Changing the USB class [USB Settings] ..............48  
Formatting the card [Format] ...........................50  
Check system information [System info.] .......... 52  
Getting started  
Main features.....................................................8  
Memory card ......................................................9  
Identification of parts...................................... 10  
Display status indicators (LCD panel)....................... 11  
Power supply ................................................... 12  
Inserting batteries ................................................... 12  
Cautions concerning the battery.............................. 12  
Battery settings ....................................................... 13  
Charging by connecting to a computer via USB .......14  
Connecting the USB-type AC adapter  
(optional) to charge............................................ 15  
Turning on/off the power......................................... 17  
Power Save Mode (Power Save) ............................... 17  
HOLD................................................................ 18  
Inserting and ejecting a SD card........................ 19  
Setting time and date [Time & Date] .................20  
Changing the time and date.....................................21  
Managing files on your PC  
DSS Player software ......................................... 53  
Minimum requirement ............................................53  
Installing software ..........................................54  
Uninstalling software ...................................... 55  
Using online help ............................................. 55  
Connecting recorder to PC ................................56  
Connecting to your PC using the USB cable .............56  
Disconnecting from your PC.....................................57  
Running DSS Player Software ...........................58  
Basic operations  
Recording ........................................................22  
New recording..........................................................23  
Overwrite recording.................................................24  
Insert recording........................................................25  
Recording modes [Rec Mode] ............................26  
Microphone sensitivity [Mic Sense] ................... 27  
Using the Variable Control Voice Actuator [VCVA]....28  
Recording monitor ...........................................29  
Playback ..........................................................30  
Erasing............................................................. 32  
Erasing a file.............................................................32  
Erasing all files in a folder ........................................33  
Partially erasing a file ..............................................34  
Other practical use methods  
Using as external memory of the computer....... 59  
Other information  
Alarm message list ...........................................60  
Troubleshooting............................................... 61  
Technical assistance and support......................62  
Accessories (optional).......................................63  
Specifications ..................................................64  
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Safe and proper usage  
Before using your new recorder, read this manual  
carefully to ensure that you know how to operate  
it safely and correctly. Keep this manual in an  
easily accessible location for future reference.  
Caution for usage environment  
To protect the high-precision technology  
contained in this product, never leave the  
recorder in the places listed below, no matter  
if in use or storage:  
The warning symbols indicate important  
safety related information. To protect yourself  
and others from personal injury or damage to  
property, it is essential that you always read the  
warnings and information provided.  
Places where temperatures and/or humidity  
are high or go through extreme changes. Direct  
sunlight, beaches, locked cars, or near other heat  
sources (stove, radiator, etc.) or humidifiers.  
Near flammable items or explosives.  
In wet places, such as bathrooms or in the rain.  
In places prone to strong vibrations.  
fDanger  
If the product is used without observing  
the information given under this symbol,  
serious injury or death may result.  
Never drop the recorder or subject it to  
severe shocks or vibrations.  
The recorder may malfunction if it is used in  
a location where it is subject to a magnetic/  
electromagnetic field, radio waves, or high  
voltage, such as near a TV set, microwave,  
video game, loud speakers, large monitor unit,  
TV/radio tower, or transmission towers. In such  
cases, turn the recorder off and on again before  
further operation.  
fWarning  
If the product is used without observing  
the information given under this symbol,  
injury or death may result.  
Avoid recording or playing back near cellular  
phones or other wireless equipment, as they  
may cause interference and noise. If you  
experience noise, move to another place, or  
move the recorder further away from such  
equipment.  
fCaution  
If the product is used without observing  
the information given under this symbol,  
minor personal injury, damage to the  
equipment, or loss of valuable data may  
result.  
Do not use organic solvents such as alcohol  
and lacquer thinner to clean the unit.  
Warning regarding data loss:  
Convention used in this manual  
Recorded content in memory may be destroyed or  
erased by operating mistakes, unit malfunction, or  
during repair work. It is recommended to back up  
and save important content to other media such  
as a computer hard disk.  
The word “cardis used to refer to the SD card.  
The word “DSS Player” is used to refer to  
the DSS Player Standard Dictation Module  
in Windows environment and DSS Player in  
Apple Macintosh environment.  
Any liability for passive damages or damage of  
any kind occurred due to data loss incurred by a  
defect of the product, repair performed by the  
third party other than Olympus, an Olympus  
authorized service station or any other reason is  
excluded from the Olympus liability.  
The Notes at the bottom of a page are used for  
additional information, exceptions, or related  
events.  
Words in uppercase form such as PLAY or REC  
are used to describe a function or button on  
the recorder.  
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Safe and proper usage  
In places subject to extremely cold  
Handling the recorder  
temperatures, the temperature of the  
recorder’s body may be lower than the  
environmental temperature. If possible, wear  
gloves when handling the recorder in cold  
temperatures.  
fWarning:  
Keep the recorder out of the reach of children  
and infants to prevent the following dangerous  
situation that could cause serious injury:  
1Accidentally swallowing the battery, cards or  
other small parts.  
2Accidentally being injured by the moving parts  
of the recorder.  
Battery handling precautions  
fDanger:  
Do not disassemble, repair or modify the unit  
yourself.  
Do not solder lead wires or terminals directly  
onto a battery or modify it.  
Use SD/SDHC memory cards only. Never use  
Do not connect the =and -terminals  
together. This may cause fire, overheating or  
electric shock.  
other types of cards.  
If you accidentally insert another type of  
card into the recorder, contact an authorized  
distributor or service center. Do not try to  
remove the card by force.  
When carrying or storing the battery, be sure  
to put it in the provided case to protect its  
terminals. Do not carry or store the battery  
with any metal objects (such as key rings). If  
this warning is not followed, fire, overheating  
or electric shock may occur.  
Do not operate the unit while operating a  
vehicle.  
fCaution:  
Do not connect the batteries directly to a  
power outlet or a cigarette lighter of an  
automobile.  
Stop using the recorder immediately if you  
notice any unusual odors, noise, or smoke  
around it.  
Do not insert the batteries with their =and  
-terminals reversed.  
If any liquid from a battery gets into your eyes,  
promptly wash it off with clean water and  
consult your doctor at once.  
Never remove the battery with bare hands,  
which may cause a fire or burn your hands.  
Do not leave the recorder in places where  
it may be subject to extremely high  
temperatures.  
There is a hole from which gas escapes on the  
=terminal. Do not cover or block it.  
Doing so may cause parts to deteriorate and,  
in some circumstances, cause the recorder to  
catch fire. Do not use the charger or AC adapter  
if it is covered. This could cause overheating,  
resulting in fire.  
fWarning:  
The battery should never be exposed to flame,  
heated, short-circuited or disassembled.  
Do not attempt to recharge alkaline, lithium  
or any other non-rechargeable batteries.  
Never use any battery with a torn or cracked  
outer cover.  
Handle the recorder with care to avoid  
getting a low-temperature burn.  
When the recorder contains metal parts,  
overheating can result in a low-temperature  
burn. Pay attention to the following:  
When used for a long period, the recorder will  
get hot. If you hold on to the recorder in this  
state, a low-temperature burn may be caused.  
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Safe and proper usage  
Keep batteries out of the reach of children.  
I f y o u n o t i c e a n y t h i n g u n u s u a l w h e n u s i n g t h i s  
product, such as abnormal noise, heat, smoke,  
or a burning odor:  
LCD monitor  
The LCD used for the monitor is made with  
high-precision technology. However, black  
spots or bright spots of light may appear on  
the LCD monitor. Due to its characteristics  
or the angle at which you are viewing the  
monitor, the spot may not be uniform in color  
and brightness. This is not a malfunction.  
1 remove the battery immediately, taking care  
not to burn yourself, and;  
2 call your dealer or local Olympus  
representative for service.  
Do not expose the rechargeable batteries  
to water. Do not allow water to contact the  
terminals.  
Memory Card  
Do not remove or damage the battery  
insulating sheet.  
Do not use the batteries if you find something  
wrong with them such as leakage, color  
change or deformity.  
Unplug the charger if the charging is still  
incomplete after the specified time it should  
take.  
Should any battery liquid get on skin or  
clothing, promptly wash it off with clean  
water.  
fWarning:  
Do not touch the card contacts. This may  
damage the card.  
Do not place the card in locations with  
static electricity.  
Store the card in a location that is out of  
the reach of children. In case of accidental  
ingestion, consult a physician immediately.  
Keep batteries away from fire.  
fCaution:  
Do not subject batteries to strong shocks.  
Do not use batteries of different types,  
voltages, and/or brand names.  
Rechargeable battery is exclusively for use with  
Olympus digital voice recorder DS-2500.  
There is a risk of explosion if the battery is  
replaced with the incorrect battery type.  
Dispose of the used battery following the  
instructions.  
Please recycle batteries to help save our  
planet’s resources. When you throw away dead  
batteries, be sure to cover their terminals and  
always observe local laws and regulations.  
Always charge a rechargeable battery when  
using it for the first time, or if it has not been  
used for a long period.  
Rechargeable batteries have limited lifetime.  
When the operating time becomes shorter even  
if the rechargeable battery is fully charged,  
replace it with a new one.  
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Getting started  
M a i n f e a t u r e s  
sSupport type of memory: SD card (P.9).  
sThree programmable smart buttons F1, F2 and F3.  
sRecording and storing voice in Digital Speech Standard Pro (DS2 format).  
sTwo recording modes, QP (Quality Playback) mode or SP (Standard Playback) mode  
(P. 26).  
sOverwrite Recording and Insert Recording (partial insertion) available (P. 24, P. 25).  
sSupports USB 2.0. High-Speed, which enables high-speed data transmission from the  
recorder to your computer.  
1
sFive folders and up to 200 files per folder, for a maximum of 1,000 recordings (P. 22).  
sIt has a built-in Variable Control Voice Actuator (VCVA) function (P. 28).  
sLarge LCD screen with backlight.  
sIndex mark function which is useful to search particular points in the dictation files  
(P. 38).  
sDSS Player software included (P. 53).  
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Memory card  
This recorder uses memory in the form of SD card  
memory.  
Check card information [Card Info.]  
Information such as the memory capacity and  
remaining memory for installed cards can be  
displayed on the recorder (P.40).  
Compatible cards  
The recorder supports cards with memory  
capacity between 512 MB to 32 GB.  
Card Info.  
SD  
Settings and operating environment relating to the  
card  
Remain  
Capacity  
540MB  
2.0GB  
1
Check the latest operating information on the  
Olympus homepage (http://www.olympus.  
com) when using cards other than the included  
card. In addition, refer to the following pages  
as well when handling the card.  
BACK  
EXIT  
Inserting and ejecting a SD card (P.19).  
Formatting the card [Format] (P. 50).  
Notes  
When initializing (formatting) a card,  
confirm that no necessary data is stored on  
the memory card beforehand. Initialization  
completely erases the existing data on the  
card.  
In some cases cards which have been formatted  
(initialized) by another device, such as a computer,  
cannot be recognized. Be sure to format them  
with this recorder before using.  
SD card  
3
1
The card has a service life. When reaching the end  
of its life, writing or erasing data on the card will  
be disabled. In this case, replace the card.  
If you use a PC card adapter compatible with the  
card to save or delete some data on the card, the  
maximum recording time on the card may be  
decreased. To recover the original recording time,  
initialize/format the card in the recorder.  
Olympus will not be held liable for any data  
corruption or loss due to misuse of the media  
card.  
2
SD card  
1 Card lock  
SD card is equipped with a lock function.  
When the lock function is used, important  
data is protected by preventing it from being  
accidentally overwritten or erased.  
When the lock function is set [ ] will appear on  
the display.  
2Index area  
For writing down information identifying card  
or content.  
3Contact area  
EN  
Comes into contact with the recorder’s signal  
read contacts.  
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Identification of parts  
0
!
@
1
2
3
4
#
5
1
w
&
6
7
-
$
%
^
*
(
8
9
)
=
q
1SD card slot  
2Built-in microphone  
$
%Fast Forward (9) button  
PLAY/OK button  
&Smart button (F1  
*Rewind (0) button  
(Volume) button  
)Built-in speaker  
-Battery cover  
=PC (USB) terminal  
qCradle connector  
+
(Volume) button  
3
4
5
6
7
8
9
0
!
NEW button  
REC button  
REW button  
FF button  
^
,F2,F3)  
(
STOP button  
POWER/HOLD switch  
ERASE button  
EAR (Earphone) jack  
MIC (Microphone) jack  
wBattery cover release button  
@Record indicator light  
#Display (LCD panel)  
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Identification of parts  
Display status indicators (LCD panel)  
7
8
QP DICT VCVA  
Ni  
DS2500  
QP DICT  
DS2500  
1
Ni  
1
2
3
4
025/030  
025/030  
9
0
E
F
!
@
#
%
02M 50S  
00M 10S  
15H 22M30S  
12M 0 5 S  
5
6
INSERT SPEED  
INDEX  
DISPLY  
INDEX  
$
Display in the recording mode  
Display in the playback mode  
9Total number of files in the folder  
0Recording elapsed time  
1 Record mode indicator  
2 Current folder  
!Playback position bar indicator  
@Play indicator  
3 Memory remaining indicator (E/F bar)  
4Record indicator  
#Total recording time of the selected file  
$Button guide display  
5Remaining recording time  
6Level meter indicator  
%Current playback time  
7 Microphone sensitivity indicator  
8Current file number  
[ ] Author ID indicator  
[õú] Battery indicator  
VCVA  
[
[
] Card lock indicator  
] Erase lock indicator  
[
] VCVA (Variable Control Voice  
Actuator) indicator  
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Power supply  
Inserting batteries  
Cautions concerning the battery  
This recorder can be used with either Ni-MH  
rechargeable batteries or AAA alkaline batteries.  
fWarning:  
Using batteries for which part  
or all of the external coating  
(insulating sheath) is peeling  
off or batteries which have  
ruptured may cause fluid leaks,  
overheating, and explosions.  
For this reason such batteries  
should absolutely not be used.  
When charging with the recorder,  
be sure to use the supplied Ni-MH  
rechargeable batteries (BR404).  
The supplied rechargeable batteries  
are not fully charged. Before using  
the recorder or after long periods of  
disuse, it is recommended that you  
continuously charge them until full  
(P.14, P.15).  
1
Commercially available  
batteries for which part or all of  
the external coating (insulation  
sheath) has been peeled off  
should absolutely not be used.  
1
Lightly press down on the battery cover  
release button, then open the battery  
cover.  
Unusable batteries  
Batteries for which the entire external coating  
(insulating sheath) is peeled off (naked  
batteries), or those where it has partially been  
peeled off.  
2
Insert batteries, observing the correct  
polarity as shown in the illustration  
below, then close the battery cover.  
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Power supply  
Notes  
Battery settings  
Select to match the battery you are using.  
Manganese batteries may not be used in this  
recorder.  
When changing batteries, AAA alkaline batteries  
or Olympus Ni-MH rechargeable batteries are  
recommended.  
1
2
Replace the batteries and turn on the  
recorder (P.12).  
Press the  
setting.  
+
or  
button to change the  
Be sure to turn OFF the recorder before  
replacing the batteries. Removing the batteries  
while the recorder is in use may corrupt the card.  
If you are recording into a file and the batteries  
run out, you will lose your currently recorded file  
since the file header will not be written. It is crucial  
to replace the batteries when one hash mark is  
shown in the battery icon.  
1
Battery  
Ni-MH  
Alkaline  
Be sure to replace both batteries at the same time.  
Never mix old and new batteries, or batteries  
of different types and/or brands.  
BACK  
EXIT  
If it takes longer than 15 minutes to replace the  
dead batteries or if you take the batteries in and  
out repeatedly at short intervals, you may have  
to redo the battery and time settings. In this case,  
the [Battery] screen will appear. For more details,  
see “Battery settings”.  
Remove the batteries if you are not going to use  
the recorder for an extended period of time.  
When replacing rechargeable batteries, be sure to  
use Ni-MH rechargeable batteries (optional). The  
use of other manufacturers’ products can damage  
the recorder and should be avoided.  
[Ni-MH] (õ):  
Select when using the Olympus Ni-MH  
rechargeable batteries (BR404).  
[Alkaline] (ú):  
Select when using alkaline batteries.  
3
Press the PLAY/OK button to complete  
the setting.  
If the “Hour” indicator flashes in the display,  
see “Setting time and date [Time & Date]”  
(P. 20).  
Note  
Battery indicator  
When playing a voice file, the recorder may be  
reset due to the reduction of the voltage output of  
the batteries depending on the volume level even  
if [º] is displayed in the battery indicator. In this  
case, lower the volume of the recorder.  
The battery indicator on the display changes as the  
batteries lose power.  
When this [  
] indicator appears on the display,  
replace the batteries as soon as possible.  
When the batteries are too weak, [s] and  
[Battery Low] appears on the display and the  
recorder shuts down.  
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Power supply  
4
Press the PLAY/OK button to start  
charging.  
Charging by connecting to a computer via  
USB  
Press OK to  
start charging  
You can charge the batteries by connecting to a  
PC’s USB port. When charging, be sure to correctly  
place the rechargeable batteries (supplied) into the  
recorder (P.12).  
1
Remote  
(Storage)  
Before connecting the USB cable, exit HOLD  
mode (P.18).  
While [Press OK to start charging] is flashing, press  
the PLAY/OK button.  
Do not charge primary batteries such as alkaline  
or lithium batteries. It may cause battery  
leakage or heating, which may cause the  
recorder to malfunction.  
5
Charging is completed when battery  
indication becomes to [¿].  
Battery Full  
1
2
Boot the PC.  
Connect the USB cable to the USB port  
of the PC.  
Remote  
(Storage)  
Charging time: approximately 3 hours *  
*
It shows the approximate time when  
charging rechargeable batteries fully from no  
remaining power at the room temperature.  
The charging time will be changed depending  
on the remaining amount and the state of  
batteries.  
Notes  
3
While the recorder is in stop mode or  
turned off, connect the USB cable to the  
connecting terminal on the bottom of  
the recorder.  
The recorder cannot be charged when the PC is  
not turned on. It may not also be charged when  
the PC is in standby, hibernate, or sleep mode.  
Do not charge the recorder with the USB hub  
connected.  
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Power supply  
3
While the recorder is in stop mode or  
turned off, connect the USB cable to the  
connecting terminal on the bottom of  
the recorder.  
Connecting the USB-type AC adapter  
(optional) to charge  
It can be charged by connecting to the USB  
connecting AC adapter (A514) (optional).  
Before connecting the AC adapter,  
switch the USB connection setting to  
[AC Adapter] (P.48).  
Before connecting the USB cable, exit  
HOLD mode (P.18).  
To the USB  
connector  
1
1
Plug the recorder’s USB cable into the  
AC adapter.  
4
Press the PLAY/OK button to start  
charging.  
To the USB  
connecting AC  
adapter’s (A514)  
USB connector.  
Press OK to  
start charging  
While [Press OK to start charging] is flashing, press  
the PLAY/OK button.  
5
Charging is completed when [Battery  
Full] is displayed.  
2
Plug the AC adapter into AC outlet.  
To the  
AC outlet  
Battery Full  
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Power supply  
Notes  
Operating temperature:  
Insert the supplied rechargeable battery and  
set [Battery] to [Ni-MH]. If [Battery] is set to  
[Alkaline], you cannot recharge (P.13).  
The rechargeable batteries are chemical products.  
The rechargeable batteries efficiency may fluctuate  
even when operating within the recommended  
temperature range. This is an inherent nature of such  
products.  
ø
You cannot charge when [ ]*1 or [ ]*2  
blinks. Charge the batteries at a temperature in  
the range of 5°C to 35°C (41°F to 95°F).  
Recommended temperature range:  
ø
*1 [ ]: When the surrounding temperature is low.  
When operating appliance:  
0°C - 42°C/ 32°F - 107.6°F  
Charging:  
5°C - 35°C/ 41°F - 95°F  
Storage for a long period:  
–20°C - 30°C/ –4°F - 86°F  
Using the rechargeable batteries outside the above  
temperature range may result in declining efficiency  
and shorter battery life. In order to prevent battery  
leakage or rust, remove the rechargeable batteries  
from the products when you will not be using them  
for a long time, and store them separately.  
1
*2 [ ]: When the surrounding temperature is  
high.  
When using time becomes notably short even  
after the batteries are fully charged, replace them  
with new ones.  
Be sure to push the USB connector all the way in.  
Otherwise, the recorder may not operate properly.  
Be sure to use the included dedicated USB cable.  
If any other company’s cable is used, it may lead  
to malfunction of the recorder. Also, never use  
this dedicated cable with any other company’s  
products.  
If selecting [Composite] in the USB connection  
settings:  
-
-
Charge will not be possible if the recorder is  
operating. Charge will start 1 minute after the  
end of the operation.  
Charge may not be possible depending on the  
application in use on the computer connected.  
Notes  
This recorder is designed to fully charge batteries  
regardless of their energy level. However, for  
best results when charging newly purchased  
rechargeable batteries or batteries that have not  
been used for a long time (more than one month),  
it is recommended to fully charge the batteries  
then discharge repeatedly for 2 to 3 times.  
When disposing rechargeable batteries, always  
observe the local laws and regulations. Contact  
your local recycling center for proper disposal  
methods.  
In case you would like to charge using the  
[Composite] setting, select [Optional] in the USB  
connection settings, then connect the USB cable  
to the recorder. Selecting [AC Adapter] at the  
[USB Connect] display will enable you to charge  
(P.48).  
If Ni-MH rechargeable batteries are not fully  
discharged, protect against short-circuiting (e.g.  
by taping the contacts) before disposing.  
Cautions concerning the rechargeable batteries  
Read the following descriptions carefully when you  
use the Ni-MH rechargeable batteries.  
Discharging:  
Rechargeable batteries self-discharge while not in  
use. Be sure to charge them regularly before use.  
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Power supply  
Turning on/off the power  
Power Save Mode (Power Save)  
When the recorder is not being used, turn the power  
off to reduce battery consumption to a minimum.  
Even if the power is turned off, existing data, mode  
settings, and clock settings will be maintained.  
When the recorder is ON but not in use for 10  
minutes, by default, it will switch to power save  
mode automatically. To reactivate the recorder again,  
operate any button or the slide switch.  
Power Save Setting  
Turning on the power  
1
While the recorder is turned off, slide the  
You can set the time to enter Power Save mode  
from among [5 minutes], [10 minutes], [30  
minutes], [1 hour], and [Off].  
POWER/HOLD switch to the direction of the  
arrow.  
To exit power save, press any button.  
The [Power Save] setting can be changed from  
the Menu. For more details, refer to “Menu  
list” (P.39) and “Learning to use the menu”  
(P.41).  
The display will turn on, and after [System Check]  
appears, the power will be turned on. The resume  
function will bring the recorder back to the stop  
position in memory before power was turned off.  
Turning off the power  
Power Save  
5 minutes  
10 minutes  
30 minutes  
1 hour  
Slide the POWER/HOLD switch to the  
direction of the arrow, and hold it for 0.5  
seconds or longer.  
Off  
The display shuts off and the power will be turned  
off. The resume function remembers the stop  
position before the power is turned off.  
BACK  
EXIT  
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HOLD  
If you bring the POWER/HOLD switch to the HOLD  
position, the current conditions will be preserved,  
and all buttons and switches will be disabled.  
This feature is useful when the recorder has to be  
carried in a bag or pocket.  
Set the recorder to HOLD mode  
1
Slide the POWER/HOLD switch to the HOLD  
position.  
After [Hold] appears on the display, the recorder  
is set to HOLD mode.  
Exit HOLD mode  
Slide the POWER/HOLD switch to the A position.  
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Inserting and ejecting a SD card  
N o t e s  
Inserting a SD card  
The card stops with a click when it is inserted  
all the way.  
Inserting the card the wrong way or at an angle  
could damage the contact area or cause the  
card to jam.  
If the card is not inserted all the way, data may  
not be written to the card.  
Hold the card straight and pull it out.  
If an unformatted card is installed, the recorder  
will automatically display the menu format option  
(P. 37).  
Insert the SD card fully into the card slot with the  
card facing the direction shown in the illustration  
below, until it clicks into place.  
When inserting SD card into the SD card slot, the  
recorder message [Please Wait] will flash on the  
LCD display for a few seconds while validating the  
SD card.  
1
Insert the card keeping it straight.  
Never use any card in the recorder unless it has  
been formatted on this unit (P. 50).  
Never remove the card while the recorder is in  
operation. This may damage the data.  
Releasing your finger quickly after pushing the  
card inward may cause it to eject forcefully out of  
the slot.  
Ejecting a SD card  
Push the SD card inward once to unlock it, and  
let it eject.  
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Setting time and date [Time & Date]  
Setting the correct time and date on the recorder  
is very important since every file recorded on the  
recorder will have the time and date information  
as part of the file header. This will simplify the file  
management aspects later on.  
1
Press the 9or 0button to select  
the item to set.  
Select the item from the “hour”, “minute”,  
year”, “month” and “day” with a flashing  
point.  
Time & Date  
The hour indicator will flash automatically  
when you load batteries before using the  
recorder for the first time, or after the  
recorder hasn’t been used for a long time.  
1
01  
M
01  
D
2012  
Y
1: 00  
AM  
BACK  
24H  
EXIT  
2
Press the  
+
or  
button to set.  
Follow the same steps by pressing the 9or  
0button to select the next item, and press  
F1, F2, F3 button  
the  
+
or  
button to set.  
PLAY/OK button  
PLAY/OK  
+, − button  
Time & Date  
9
,
0button  
10  
M
14  
D
2012  
Y
5 : 45  
PM  
BACK  
24H  
EXIT  
You can select between 12 and 24 hour display  
by pressing the F2([24H] or [12H])* button  
while setting the hour and minute.  
Example: 5:45 P.M  
5:45 PM (Initial setting)  
17:45  
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Setting time and date [Time & Date]  
You can choose the order of the year,  
month, day by pressing the F2([M]/[D]/[Y]  
or [D]/[M]/[Y] or [Y]/[M]/[D])* button while  
setting them.  
Changing the time and date  
When the recorder’s POWER/HOLD switch is turned  
ON the [Time & Date] will be displayed for two  
seconds. If the time and date is not correct, set it  
using the procedure below.  
Example: October 14, 2012  
10M 14D 2012Y  
(Initial setting)  
1
Press the  
+
or  
button in the [Device  
1
Menu] screen, then select [Time & Date].  
14D 10M 2012Y  
2012Y 10M 14D  
Refer to P.41 regarding each menu item  
settings.  
Device Menu  
*
T h e d i s p l a y w i l l v a r y d e p e n d i n g o n t h e s t a t u s o f t h e  
settings.  
Beep  
Power Save  
Time & Date  
Battery  
USB Settings  
Reset Settings  
3
Press the PLAY/OK button to complete  
the setting.  
The clock will start from the set date and time.  
Press the PLAY/OK button according to the  
time signal.  
BACK  
EXIT  
2
3
Press the PLAY/OK or 9button.  
N o t e s  
The time and date screen appears. The hour  
indicator flashes, indicating the start of the  
time and date setup process. The following  
steps are the same as Step 1 through Step 3 of  
Setting time and date [Time & Date]” (☞  
P. 20).  
If you press the STOP button during the setup  
operation, the settings are cancelled, and the  
recorder returns to the previous screen.  
You can set the time and date from your PC using  
DSS Player software (P. 53).  
P r e s s t h e F3  
(EXIT) or 0button to  
complete the setting.  
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Basic operations  
Recording  
The recorder has five folders, [A], [B], [C], [D],  
[E] and you can select a folder by pressing the  
F1 (FOLDER) button. These five folders can be  
selectively used to distinguish the kind of recording;  
for example, Folder [A] might be used to store  
private information, while Folder [B] might be  
dedicated to holding business information.  
Recording related settings  
Recording related settings can be configured  
to provide a suitable recording environment.  
Recording modes [Rec Mode] (P. 26).  
Microphone sensitivity [Mic Sense]  
(P. 27).  
Up to 200 messages can be recorded per folder.  
Using the Variable Control Voice Actuator  
[VCVA] (P. 28).  
Recording monitor (P. 29).  
2
By default, the Recording Mode is [QP].  
Record function  
By default, the RECORD function is configured to  
record at the current position (overwrite).  
However, that can be changed to any of the  
following settings:  
Append: Appends the recording to the end of the  
current file (P. 23).  
Overwrite: Overwrites the recording starting at  
the current position in the file (P. 24).  
Insert: Inserts the recording at the current  
position in the file (P. 25).  
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Recording  
New recording  
1
2
2
3
Create a new file to record in.  
1
Press the NEW button to create a new  
file.  
QP DICT  
DS2500  
Ni  
a
b
a Selected Author ID  
b New file number  
c Remaining recording time  
031/030  
E
F
New File  
Remain  
c
15H 22M 40s  
FOLDER  
INFO  
MENU  
2
QP DICT  
DS2500  
2
Press the REC button to start recording.  
Ni  
The record indicator light glows orange and  
] (Record indicator) appears on the  
031/031  
[
E
00M 10F  
s
display. Aim the microphone at the sound  
source. When you press the F1 (DISPLY)  
button during recording, you can change the  
LCD screen displays.  
d
15H 2 2 M 3 0 s  
DISPLY  
INDEX  
d Record indicator  
QP DICT VCVA  
DS2500  
3
Press the STOP button to stop recording.  
Ni  
If you want to append additional recordings to  
the same file, press the REC button again.  
031/031  
30H 02M 20s  
15H 0 2 M 2 0 s  
FOLDER INFO  
MENU  
N o t e s  
A beep will sound when the remaining recording time reaches 60  
seconds, 30 seconds, and 10 seconds while recording.  
When remaining recording time is less than 60 seconds, the record  
indicator light starts flashing in orange. When the recording time is  
decreasing to 30 or 10 seconds, the light flashes faster.  
[Memory Full] or [Folder Full] will be displayed when the memory or  
folder capacity is full.  
-
Delete unnecessary files before recording any further (P.32) or  
transfer dictation files to your PC (P. 53).  
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Recording  
Overwrite recording  
2
2
3
You can overwrite a previously recorded file from any point within the file.  
Note that the overwritten recordings will be erased.  
1
Select and play the file you want to  
overwrite.  
Stop the playback at the point you want to  
start overwriting.  
2
QP DICT  
DS2500  
Ni  
2
Press the REC button to start overwriting.  
The record indicator light glows orange and  
] (Record indicator) appears on the  
display.  
101/133  
[
E
10M 25F  
s
a
b
00H 1 4 M 0 0 s  
a Recording elapsed time  
b Total recording time of the selected file  
DISPLY  
INDEX  
3
Press the STOP button to stop overwriting.  
Note  
You cannot select a different recording mode ([QP], [SP]) than that of the  
original file before overwrite recording.  
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Recording  
Insert recording  
1
2
2
3
4
Additional recording can be inserted into previously recorded file.  
PLAY/OK  
1
2
Select and play the file you want to  
insert an additional recording into.  
While playing the file, press the F1  
(INSERT)  
QP DICT VCVA  
DS2500  
Ni  
button to insert an additional recording.  
134/134  
[Insert Rec?] appears on the display.  
2
PLAY/OK  
00H 00M 10s  
33M 2 5 s  
Insert Rec?  
EXIT  
3
4
Press the REC button to start inserting  
QP DICT  
DS2500  
Ni  
an additional recording.  
134/134  
The record indicator light glows orange and  
00M 12F  
s
E
[
] (Record indicator) appears on the  
display.  
Insert Rec  
[Insert Rec] and the remaining recording time  
will alternate on the display.  
DISPLY  
INDEX  
Ni  
QP DICT  
DS2500  
Press the STOP button to stop inserting  
the additional recording.  
134/134  
E
F
00M 11s  
4H 3 3 M 0 6 S  
DISPLY  
INDEX  
Notes  
The recording time and date of the file is updated to the time and date of  
the inserted recording.  
You cannot select a different recording mode ([QP], [SP]) than that of the  
original file before inserting.  
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Recording modes [Rec Mode]  
The recording mode can choose between [QP]  
(Quality Playback) and [SP] (Standard Playback).  
3
Press the PLAY/OK button to complete  
the setting.  
[Setting fixed] will light up on the display,  
and it will return to the [Record Menu] screen.  
If you press the 0or F1 (BACK) button the  
setting will be cancelled and it will return to  
the [Record Menu] screen.  
Pressing the F3 (EXIT) button will cancel the  
contents being set and take you out of the  
MENU.  
F1, F3 button  
PLAY/OK button  
PLAY/OK  
+, − button  
2
Rec Mode  
9
,
0button  
QP  
SP  
Setting  
fixed  
BACK  
EXIT  
1
Select [Rec Mode] at the [Record Menu]  
screen, then press the PLAY/OK or 9  
4
Press the F3  
(EXIT) or 0button to  
button.  
close the menu screen.  
Refer to P.41 regarding each menu item  
settings.  
Set recording mode is displayed when  
creating the new file and during recording.  
The recording mode of file recording is  
displayed during playback and in stop mode.  
Record Menu  
Rec Mode  
Mic Sense  
VCVA  
SP DICT  
DS2500  
Ni  
12  
031/030  
E
F
BACK  
EXIT  
New File  
Remain  
15H 22M 40s  
INFO  
2
Press the  
[SP].  
+
or  
button to select [QP] or  
FOLDER  
Rec Mode  
Note  
QP  
SP  
Choose [QP] mode for recording meetings or  
lectures with crisp clarity.  
BACK  
EXIT  
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Microphone sensitivity [Mic Sense]  
You can switch between two microphone  
sensitivities to meet recording needs: [Dictation] for  
oral dictation and [Conference] which is suited for  
situations like meetings and conferences with a small  
number of people.  
2
Press the  
+
Conference] or [Dictation].  
or  
button to select  
[
[Conference]: High-sensitivity mode that records  
sounds in all directions.  
[Dictation]: Low-sensitivity mode suited for  
d i c t a t i o n .  
The setting status will appear on the display as  
CONF  
[
] or [  
DICT  
].  
Mic Sense  
Conference  
Dictation  
2
F1, F3 button  
BACK  
EXIT  
PLAY/OK button  
PLAY/OK  
3
Press the PLAY/OK button to complete  
the setting.  
+, − button  
9
,
0button  
[Setting fixed] will light up on the display,  
and it will return to the [Record Menu] screen.  
If you press the 0or F1 (BACK) button the  
setting will be cancelled and it will return to  
the [Record Menu] screen.  
Pressing the F3 (EXIT) button will cancel the  
contents being set and take you out of the  
MENU.  
1
Select [Mic Sense] at the [Record Menu]  
screen, then press the PLAY/OK or 9  
button.  
Mic Sense  
Conference  
Dictation  
Refer to P.41 regarding each menu item  
settings.  
Setting  
fixed  
Record Menu  
Rec Mode  
Mic Sense  
VCVA  
12  
BACK  
EXIT  
4
Press the F3  
(EXIT) or 0button to  
BACK  
EXIT  
close the menu screen.  
QP DICT  
Ni  
DS2500  
E
025/030  
New File  
02M 10s  
3H 0 8 M 0 5 s  
EN  
FOLDER INFO  
MENU  
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Using the Variable Control Voice Actuator [VCVA]  
The Variable Control Voice Actuator (VCVA) is a  
function that starts recording automatically when  
the microphone senses that sounds have reached  
a preset threshold volume level, and automatically  
pauses when the volume drops below the threshold.  
The VCVA feature allows you to conserve memory by  
automatically stopping recording in instances like  
long silent periods during meetings.  
2
Press the REC button to start recording.  
When the sound volume is lower than the preset  
actuation sound level, recording automatically  
stops after 1 second approximately, and “Stand  
by” flashes on the display. The record indicator  
light glows orange and [  
] (Record indicator)  
appears when recording starts and flashes when  
recording pauses.  
VCVA  
When this is enabled, [  
display.  
] will appear on the  
QP DICT VCVA  
DS2500  
Ni  
2
134/134  
E
F
1
H
25M 01s  
REC button  
F1 button  
Standby  
DISPLY  
INDEX  
Adjust the start/stop actuation level:  
While the recorder is in recording mode, press the  
9or 0button to adjust the actuation level.  
The VCVA level can be set to any of 15 different  
values. The higher the value is, the more sensitive  
the recorder can react to sounds. At the highest  
value, even the faintest sound will activate  
recording.  
PLAY/OK  
PLAY/OK button  
9
,
0button  
The VCVA actuation level can be adjusted  
according to the ambient (background) noise.  
QP DICT VCVA  
DS2500  
Ni  
a Start level (Varies  
according to the  
sound volume being  
recorded)  
b Level meter indicator  
(moves to the left/right  
according to the set  
level)  
134/134  
E
F
1
Set the VCVA in the menu to [On].  
1
H
25M 02s  
Refer to P.41 regarding each menu item  
settings.  
VCVA Level 05  
DISPLY  
INDEX  
b
a
Notes  
The start/stop actuation level also varies  
depending on the selected microphone  
sensitivity mode (P. 27).  
To ensure successful recordings, prior testing and  
adjustment of the start/stop actuation level is  
recommended.  
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Recording monitor  
It is possible to monitor your recording by listening  
to the recording while recording is in progress. Insert  
the earphone plug into the earphone jack and use  
the  
+
or  
button to control the volume level.  
2
+, (Volume) button  
Note  
Insert the plugs in to the end as shown in the  
illustration when inserting the earphone or  
external microphone.  
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Playback  
You can start playing a file at any point.  
1
2
3
QP DICT  
DS2500  
1
Select the file, then press the PLAY/OK  
Ni  
button to start playback.  
PLAY/OK  
101/133  
The [  
display.  
] (Play indicator) appears on the  
a
00M 05s  
27M 5 8 s  
a Play indicator  
INSERT SPEED INDEX  
PLAY/OK  
QP DICT  
DS2500  
Ni  
2
2
3
Press the  
volume.  
+
or  
button to adjust the  
101/133  
The display shows the volume level. You can  
choose between [00] to [30].  
00M 07s  
b
Volume 15  
b Volume level  
INSERT SPEED INDEX  
Press the STOP button at any point you  
want to stop the playback.  
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Playback  
Playback functions  
Operation  
How to cancel  
Fast Forward  
(FF)  
Press the 9or FF button once while stopped.  
Press the PLAY/OK or STOP button.  
Press the PLAY/OK or STOP button.  
Release the button.  
Rewind  
(REW)  
Press the 0or REW button once while stopped.  
Cue  
(CUE)  
Press and hold the 9or FF button while stopped  
or playing a file.  
Review  
(REV)  
Press and hold the 0or REW button while  
stopped or playing a file.  
2
Release the button.  
Press the F2 (SPEED) button during playback.  
Every time the F2 (SPEED) button is pressed, the  
playback speed will switch.  
Play (playback):  
Playback at normal speed.  
Slow Play (slow playback):  
Playback speed slows down (-50%), and “Slow  
play” will turn on.  
Playback  
Speed  
Fast Play (fast playback):  
Playback speed becomes faster (+50%), and “Fast  
play” will turn on.  
Notes  
If you press the 9or FF button once while fast-forwarding or twice while stopped, the recorder will stop  
at the end of the file (F.Skip).  
If you press the 0or REW button once while rewinding or twice while stopped, the recorder will stop at  
the beginning of the file (B.Skip). If the 0or REW button is pressed within 2 seconds, the recorder skips  
to the beginning of the previous file.  
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Erasing  
Erasing a file  
2
3
4
Erasing or deleting a file from any of the folder on the recorder is a very  
simple process.  
PLAY/OK  
QP DICT  
DS2500  
Ni  
1
2
Select the file you want to erase.  
Press the ERASE button.  
029/031  
Erase in Folder  
File Erase  
Cancel  
PLAY/OK  
2
EXIT  
Erase in Folder  
File Erase  
Cancel  
3
4
Press the  
+
button to select [File Erase],  
then press the PLAY/OK button.  
PLAY/OK  
QP DICT  
DS2500  
Ni  
Press the  
press the PLAY/OK button.  
+
button to select [Start], then  
029/031  
The display changes to [Erase !] and erasing  
will start.  
File Erase  
Start  
Cancel  
BACK  
[Erase Done] is displayed when the file is erased.  
File numbers will be reassigned automatically.  
Erase !  
QP DICT  
DS2500  
Ni  
029/030  
Erase Done  
Notes  
An erased file cannot be restored.  
Files cannot be erased in the following cases.  
-
File being set [Lock] (P.42).  
-
Files stored on a locked SD card (P.9).  
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Erasing  
Erasing all files in a folder  
All files in a folder can be erased simultaneously.  
2
3
4
PLAY/OK  
1
2
Select the file you want to erase.  
Press the ERASE button.  
QP DICT  
DS2500  
Ni  
029/030  
Erase in Folder  
File Erase  
Cancel  
PLAY/OK  
2
EXIT  
Erase in Folder  
File Erase  
Cancel  
3
4
Press the + button to select [Erase in  
Folder], then press the PLAY/OK button.  
PLAY/OK  
QP DICT  
Ni  
Press the  
+
button to select [Start], then  
DS2500  
E
press the PLAY/OK button.  
/030  
The display changes to [Erase !] and erasing  
will start.  
Erase in Folder  
Start  
Cancel  
BACK  
[Erase Done] is displayed when the files are erased.  
Any locked files in the folder will be reassigned new  
file numbers in ascending order.  
Erase !  
QP DICT  
Ni  
DS2500  
E
000/000  
Erase Done  
Notes  
The erasing process may take up to 10 seconds. Do not interrupt this  
process or data may be damaged.  
Files cannot be erased in the following cases.  
-
-
File being set [Lock] (P.42).  
Files stored on a locked SD card (P.9).  
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Erasing  
Partially erasing a file  
You can erase a selected file in part.  
2
3
1
2
Playback the file you would like to  
partially erase.  
QP DICT  
DS2500  
Ni  
Press the ERASE button at the point to  
start erasing.  
134/134  
PLAY/OK  
While playback continues, [Erase start] will  
appear on the display.  
2
45M 02s  
01H 5 5 M 2 5 s  
If you press the F2 ( ) button, playback will  
skip (F.Skip) to the end of the file and then  
stop. That will be set automatically as the  
ending point of the partial erase.  
If you press the F1 ( ) button, playback will  
skip back (B. Skip) and restart from the partial  
erase starting point.  
INSERT SPEED INDEX  
01H 5 5 M 2 3 s  
Erase start  
EXIT  
Playback will continue until the end of the  
file or until the partial erase ending point is  
confirmed.  
QP DICT  
DS2500  
Ni  
3
Press the ERASE button at the point to  
end erasing.  
134/134  
The erase starting point (time) set in step 2  
and the ending point (time) set in this step will  
alternate on the display for 8 seconds.  
05M 01s  
01H 5 5 M 2 5 s  
Start point  
EXIT  
QP DICT  
DS2500  
Ni  
134/134  
45M 32s  
01H 1 5 M 2 5 s  
End point  
EXIT  
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Erasing  
QP DICT  
DS2500  
Ni  
4
Press the ERASE button to confirm erase.  
The display changes to [Partial erasing !] and  
erasing will start.  
134/134  
4
1 P2art0ial35
erasing !  
When [Partial erase completed.] appears on the  
display, partial erase is complete.  
QP DICT  
DS2500  
Ni  
PLAY/OK  
134/134  
2
1
Partia2l 0eras3e5
completed.  
Notes  
If the ERASE button is not pressed within 8 seconds after the [Start  
point] and [End point] are alternately displayed, the recorder will revert  
to stop status.  
An erased file cannot be restored.  
Files cannot be partially erased in the following cases.  
-
File being set [Lock] (P.42).  
-
The SD card lock is turned on (P.9).  
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Advanced operations  
Selecting folders and files  
Changing file  
1
While the file is being displayed, press  
the 9or 0button.  
F1, F3 button  
This will change and display the file number  
order for files within the folder.  
PLAY/OK button  
a Current file number  
PLAY/OK  
+, − button  
QP DICT VCVA  
DS2500  
Ni  
b Total number of  
recorded files in the  
folder  
a
b
9
,
0button  
C
001/010  
3
00M 00s  
05M 0 0 s  
MENU  
FOLDER INFO  
Changing folders  
1
While the recorder is stopped, press the  
F1  
(FOLDER) button.  
The folder list screen will be displayed.  
QP DICT  
Ni  
A
B
C
Folder A  
Folder B  
Folder C  
D Folder D  
E
Folder E  
FOLDER  
EXIT  
2
Press the  
+
or  
button to select the  
folder, then press the PLAY/OK button.  
This will change the folder.  
You can switch folders by pressing the  
F1 (FOLDER) button.  
QP DICT  
Ni  
A
B
C
Folder A  
Folder B  
Folder C  
D Folder D  
E
Folder E  
EN  
FOLDER  
EXIT  
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Displaying file information [Information]  
The recorder can display a variety of information  
related to the current file.  
The displayed information  
The following information will be displayed.  
[File Name]:  
F i l e n a m e .  
[Rec Time]:  
Time and date the file was recorded.  
[Author ID]:  
F2, F3 button  
Display the Author ID of file.  
PLAY/OK  
Note  
When the file that Work Type or the Option  
Item is set is transferred from PC to this unit,  
the information will be displayed on the File  
Information.  
3
1
Select the file containing the  
information to display.  
Refer to P.36 regarding file selection.  
QP DICT  
DS2500  
Ni  
029/030  
00M 00s  
22M 4 0 s  
MENU  
FOLDER INFO  
2
Press the F2 (INFO) button.  
The file information is displayed.  
You can display the file information by  
pressing the F3 (MENU) button and selecting  
[Information] from [File Menu].  
Ni  
029/030  
File Name  
D S 2 5 0 0 0 6 . D S 2  
Rec Time  
2012Y09M23D 12:23PM  
Author ID  
DS2500  
EXIT  
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Index marks  
Index marks can be placed in a file during recording  
or playback. Index marks are used to provide a quick  
and easy way to identify important or significant  
parts within the file.  
Locating an index mark  
2
While playing back a file, press and hold  
the 9or 0button.  
The recorder stops for 1 second when it  
reaches the index mark.  
QP DICT  
DS2500  
Ni  
F3 button  
029/030  
3H  
10M 56s  
22M 4 0 s  
PLAY/OK  
9
,
0button  
Index 01  
INSERT SPEED INDEX  
3
ERASE button  
Clearing an index mark  
3
4
Locate the index mark you want to clear.  
While the index number appears for  
approximately 2 seconds on the display,  
press the ERASE button.  
Setting an index mark  
1
While the recorder is recording or in  
The index mark is erased.  
playback mode, press the F3 (INDEX)  
QP DICT  
DS2500  
Ni  
button to set an index mark.  
An index number appears on the display.  
029/030  
3H  
10M 56s  
QP DICT  
DS2500  
Ni  
Index 01  
Clear  
029/030  
INSERT SPEED  
INDEX  
3H  
10M 56s  
Index 01  
Set  
Notes  
INSERT SPEED INDEX  
Up to 32 index marks can be set with in a file.  
When a file is locked or set to read-only, or when  
the SD card lock is enabled index mark cannot be  
erased. Clear the settings before erasing.  
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Menu list  
sMenu setting (While the recorder is stopped, press the F3 (MENU) button)  
Main menu  
Ref.page  
Second layer  
Setting  
Lock  
[Off], [On]  
P.42  
File Menu  
Information  
Rec Mode  
The file information is displayed.  
P.37  
P. 26  
[QP], [SP]  
3
Record Menu  
Mic Sense  
VCVA  
[Dictation], [Confeuyn.rence]  
P.27  
P. 28  
[Off], [On]  
Backlight  
Contrast  
LED  
[On], [Off]  
P.43  
P.44  
P.45  
P.46  
Display Menu  
Program contrast level [01]~[12] (Default is [06]).  
[On], [Off]  
[English], [Deutsch], [Français], [Español], [Italiano],  
[Русском]  
Languages  
Device Menu  
(To the next page)  
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Menu list  
Main menu  
Ref.page  
Second layer  
Setting  
Beep  
[On], [Off]  
P.47  
Devices Menu  
[5 minutes], [10 minutes], [30 minutes], [1hour],  
Power Save  
Time & Date  
P.17  
[Off].  
In order of hour, minute, year, month and day.  
P. 20  
P.13  
Battery  
USB Settings  
Reset Settings  
Format  
[Ni-MH] , [ A l k a l i n e ]  
3
[USB Connect]: [PC], [AC Adapter], [Optional]  
[USB Class]: [Composite], [Storage]  
P.48  
P. 51  
Returns the menu settings to their initial state.  
Initializes the card.  
P. 50  
P.9  
Card Info.  
[Remain], [Capacity]  
System Info.  
[Model Name], [Version], [Serial]  
P. 52  
File Menu  
(To the page 39)  
Notes  
The selectable language varies depending on the countries where the product was  
purchased.  
Items appear in bold letters in the “Setting” column to indicate that they are the initial  
settings.  
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Learning to use the menu  
To navigate through the different options in the  
menu, use the menu list flow chart (P.39, P.40) and  
the following steps to modify or change any settings.  
3
4
Press the PLAY/OK or 9button.  
Move to the setting of the selected menu  
items.  
Press the  
+
or  
button to move to the  
menu item to be set.  
Record Menu  
Rec Mode  
Mic Sense  
VCVA  
F1, F3 button  
PLAY/OK button  
PLAY/OK  
+, − button  
BACK  
EXIT  
9
,
0button  
3
5
Press the PLAY/OK or 9button.  
Move to the setting of the selected item.  
Rec Mode  
QP  
SP  
1
Press the F3 (MENU) button.  
The [Main Menu] screen will appear on the  
display.  
BACK  
EXIT  
Main Menu  
File Menu  
6
7
Press the  
setting.  
+
or  
button to change the  
Record Menu  
Display Menu  
Device Menu  
Press the PLAY/OK button to complete  
the setting.  
EXIT  
If you press the 0or F1 (BACK) button, the  
setting will be cancelled and it will return to  
the menu.  
Pressing the F3 (EXIT) button will cancel the  
contents being set and take you out of the  
MENU.  
2
Press the  
+
or button to move to [Main  
Menu] item to be set.  
Main Menu  
File Menu  
8
Press the F3  
(EXIT) or 0button to  
Record Menu  
Display Menu  
Device Menu  
close the menu screen.  
EXIT  
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Locking files [Lock]  
3
Press the  
Off].  
+
or button to select [On] or  
When a file is set to [Lock], [ ] will appear on the  
display, allowing you to prevent important files from  
accidental erase. Moreover, the file will not be erased  
even when all files within a folder are erased.  
[
[On]: Locks the file and prevents it from being  
erased. [ ] appears on the display.  
[Off]: Unlocks the file and allows it to be erased.  
Lock  
029/030  
F1, F3 button  
OnC  
Off  
PLAY/OK button  
BACK  
EXIT  
PLAY/OK  
+, − button  
3
9
,
0button  
4
Press the PLAY/OK button to complete  
the setting.  
[File Lock On] or [File Lock Off] will light up  
on the display, and it will return to the [File  
Menu] screen.  
If you press the 0or F1 (BACK) button the  
setting will be cancelled and it will return to  
the [File Menu].  
1
2
Select the file you want to lock.  
Pressing the F3 (EXIT) button will cancel the  
contents being set and take you out of the MENU.  
Select [Lock] at the [File Menu] screen,  
then press the PLAY/OK or 9button.  
Refer to P.41 regarding each menu item  
settings.  
Lock  
File Menu  
File  
On  
0
L
2
ock9
Lock  
Information  
OnC  
Off  
BACK  
EXIT  
BACK  
EXIT  
5
Press the F3  
(EXIT) or 0button to  
close the menu screen.  
QP CONF  
Ni  
DS2500  
E
029/030  
New File  
02M 10s  
3H 0 8 M 0 5 s  
FOLDER INFO  
MENU  
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Backlight [Backlight]  
When the display backlight is set to [On], the  
backlight will light up for about 10 seconds when a  
button is pressed.  
This is useful in that it allows you to check the display  
even in dark locations.  
2
Press the  
Off].  
[On]: Backlight is enabled.  
[Off]: Backlight is disabled.  
+
or button to select [On] or  
[
Backlight  
On  
Off  
F1, F3 button  
BACK  
EXIT  
PLAY/OK button  
+, − button  
3
Press the PLAY/OK button to complete  
the setting.  
3
PLAY/OK  
9
,
0button  
[Setting fixed] will light up on the display,  
and it will return to the [Display Menu]  
screen.  
If you press the 0or F1 (BACK) button the  
setting will be cancelled and it will return to  
the [Display Menu] screen.  
Pressing the F3 (EXIT) button will cancel the  
contents being set and take you out of the  
MENU.  
1
Select [Backlight] at the [Display Menu]  
screen, then press the PLAY/OK or 9  
button.  
Refer to P.41 regarding each menu item  
settings.  
Backlight  
On  
Off  
Setting  
fixed  
Display Menu  
Backlight  
Contrast  
LED  
Language  
12  
BACK  
EXIT  
BACK  
EXIT  
4
Press the F3  
(EXIT) or 0button to  
close the menu screen.  
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LCD contrast adjustment [Contrast]  
Display contrast can be adjusted from level [01] to  
[12].  
2
Press the  
+
or  
button to set the  
contrast level.  
You can adjust the LCD display contrast level  
from [01] to [12].  
Contrast  
+
F1, F3 button  
Level  
06  
PLAY/OK button  
-
PLAY/OK  
+, − button  
BACK  
EXIT  
9
,
0button  
3
3
Press the PLAY/OK button to complete  
the setting.  
The set contrast level lights up and will return  
to the [Display Menu] screen.  
If you press the 0or F1 (BACK) button the  
setting will be cancelled and it will return to  
the [Display Menu] screen.  
Pressing the F3 (EXIT) button will cancel the  
contents being set and take you out of the  
MENU.  
1
Select [Contrast] at the [Display Menu]  
screen, then press the PLAY/OK or 9  
button.  
Refer to P.41 regarding each menu item  
settings.  
Contrast  
Display Menu  
+
Backlight  
Contrast  
LED  
Language  
12  
Setting  
fixed  
06  
BACK  
EXIT  
BACK  
EXIT  
4
Press the F3  
(EXIT) or 0button to  
close the menu screen.  
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LED [LED]  
You can set it so the Record indicator light does not  
turn on.  
2
Press the  
Off].  
+
or button to select [On] or  
[
[On]: LED light will be set.  
[Off] : L E D l i g h t w i l l b e c a n c e l l e d .  
LED (Record  
LED  
indicator light)  
On  
Off  
BACK  
EXIT  
F1, F3 button  
3
3
Press the PLAY/OK button to complete  
the setting.  
PLAY/OK button  
+, − button  
PLAY/OK  
[Setting fixed] will light up on the display,  
and it will return to the [Display Menu]  
screen.  
If you press the 0or F1 (BACK) button the  
setting will be cancelled and it will return to  
the [Display Menu] screen.  
Pressing the F3 (EXIT) button will cancel the  
contents being set and take you out of the  
MENU.  
9
,
0button  
1
Select [LED] at the [Display Menu] screen,  
then press the PLAY/OK or 9button.  
Refer to P.41 regarding each menu item  
settings.  
LED  
On  
Off  
Display Menu  
Setting  
fixed  
Backlight  
Contrast  
LED  
Language  
12  
BACK  
EXIT  
BACK  
EXIT  
4
Press the F3  
(EXIT) or 0button to  
close the menu screen.  
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Language [Language]  
Language  
English  
You can select the display language for this recorder.  
The selectable language varies depending on the  
countries where the product was purchased.  
BACK  
EXIT  
F1, F3 button  
3
Press the PLAY/OK button to complete  
the setting.  
PLAY/OK button  
+, − button  
The displayed language is changed and will  
return to the [Display Menu] screen.  
If you press the 0or F1 (BACK) button the  
setting will be cancelled and it will return to  
the [Display Menu] screen.  
Pressing the F3 (EXIT) button will cancel the  
contents being set and take you out of the  
MENU.  
PLAY/OK  
9
,
0button  
3
1
Select [Language] at the [Display Menu]  
Language  
English  
screen, then press the PLAY/OK or 9  
button.  
Setting  
fixed  
Refer to P.41 regarding each menu item  
settings.  
BACK  
EXIT  
Display Menu  
Backlight  
Contrast  
LED  
4
Press the F3  
(EXIT) or 0button to  
Language  
close the menu screen.  
BACK  
EXIT  
Note  
2
Press the  
+
or  
button to set the  
The selectable language varies depending on the  
countries where the product was purchased.  
language.  
[English]: Displays in English.  
[Deutsch]: Displays in German.  
[Français]: Displays in French.  
[Español] : D i s p l a y s i n S p a n i s h .  
[Italiano]: Displays in Italian.  
[Русском]: Displays in Russian.  
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System sounds [Beep]  
When this is set to [On], the recorder beeps to alert  
you to button operations or warn you of errors.  
2
Press the  
Off].  
+
or button to select [On] or  
[
[On]: System sounds are enabled.  
[Off] : S y s t e m s o u n d s a r e d i s a b l e d .  
Beep  
On  
Off  
F1, F3 button  
PLAY/OK button  
PLAY/OK  
+, − button  
BACK  
EXIT  
9
,
0button  
3
3
Press the PLAY/OK button to complete  
the setting.  
[Setting fixed] will light up on the display,  
and it will return to the [Device Menu] screen.  
If you press the 0or F1 (BACK) button the  
setting will be cancelled and it will return to  
the [Display Menu] screen.  
Pressing the F3 (EXIT) button will cancel the  
contents being set and take you out of the  
MENU.  
1
Select [Beep] at the [Device Menu]  
screen, then press the PLAY/OK or 9  
button.  
Refer to P.41 regarding each menu item  
settings.  
Beep  
Device Menu  
Beep  
Power Save  
Time & Date  
On  
Off  
Setting  
fixed  
Battery  
12  
USB Settings  
Reset Settings  
BACK  
EXIT  
BACK  
EXIT  
4
Press the F3  
(EXIT) or 0button to  
close the menu screen.  
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Changing the USB class [USB Settings]  
Besides setting to [PC] (Connect to PC to transfer  
files) or [AC Adapter] (Connect to AC adapter to  
recharge the battery), you can switch the USB class  
according to your usage.  
[USB Connect]: Setting for connecting to the PC.  
[USB Class] : S e t t i n g f o r U S B c l a s s .  
3
Press the PLAY/OK button.  
If you select [USB Class], proceed to the  
operation of Step 6.  
F1, F3 button  
When [USB Connect] is selected:  
PLAY/OK button  
PLAY/OK  
+, − button  
4
Press the + or − button to change the  
setting.  
3
9
,
0button  
USB Connect  
PC  
AC Adapter  
Optional  
1
Select [USB Settings] at the [Device  
Menu] screen, then press the PLAY/OK or  
9button.  
BACK  
EXIT  
Refer to P.41 regarding each menu item  
settings.  
[PC]: Setting for when the recorder is connected  
to the PC and used as a storage device or  
composite device. Connected as storage or  
composite.  
Device Menu  
Beep  
Power Save  
Time & Date  
Battery  
USB Settings  
Reset Settings  
[AC Adapter]: Setting for when the recorder is  
connected to the PC for charging or to the AC  
Adapter (A514) (optional).  
[Optional]: Setting to confirm the connection  
method each time a USB connection is made.  
BACK  
EXIT  
5
Press the PLAY/OK button to complete  
2
Press the  
+
or button to select [USB  
the setting.  
Connect] or [USB Class].  
If you select [USB Connect], proceed to the  
operation of Step 8.  
USB Settings  
USB Connect  
USB Class  
EN  
BACK  
EXIT  
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Changing the USB class [USB Settings]  
When [USB Class] is selected:  
6
Press the + or − button to change the  
setting.  
USB Class  
Composite  
Storage  
BACK  
EXIT  
[Composite]: Setting when connected to the PC  
and used as an external memory device, USB  
speaker or microphone.  
3
[Storage]: Recognized as an external memory  
device from the PC.  
7
8
Press the PLAY/OK button to complete  
the setting.  
Press the F3  
(EXIT) or 0button to  
close the menu screen.  
Notes  
When you first connect the recorder to your PC  
as an external storage device, the driver for the  
recorder will be automatically installed in your PC.  
The PC cannot recognize when the recorder is  
connected to the PC when setting for the [USB  
Connect] is set to [AC Adapter].  
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Formatting the card [Format]  
Cards that have been used in non-Olympus devices,  
or cards that are not recognized by the recorder,  
must be formatted before they can be used with the  
recorder.  
To familiarize yourself with the formatting process,  
read the steps below.  
In terms of formatting, only selected cards can be  
formatted, the recorder’s menu settings cannot be  
initialized. The initialization of menu items should be  
set up through DSS Player or the recorder’s [Reset  
Settings].  
2
3
4
5
Press the  
option.  
+
or button to select [Start]  
Format  
Start  
Cancel  
BACK  
EXIT  
Press the PLAY/OK button to confirm  
Start] selection.  
[
3
Format  
Data will be  
cleared  
PLAY/OK button  
PLAY/OK  
+, −, 9button  
Press the  
+
or  
button again to select  
[Start] option.  
Format  
Are You Sure?  
Start  
Cancel  
1
Select [Device Menu] at the [Format]  
screen, then press the PLAY/OK or 9  
button.  
Refer to P.41 regarding each menu item  
settings.  
BACK  
EXIT  
Press the PLAY/OK button again to  
initiate the formatting process.  
Device Menu  
Power Save  
Time & Date  
Battery  
Format  
Format  
USB Settings  
12  
Reset Settings  
Format  
Format !  
Format Done  
BACK  
EXIT  
[Format Done] displays when formatting  
ends.  
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Formatting the card [Format]  
Initializing the recorder’s menu settings  
[Reset Settings]  
To return the recorder’s menu settings to their  
original status from the time of purchase (initial  
settings), perform the setting from [Reset  
Settings] in the [Device Menu], or perform the  
same operation by using DSS Player.  
Device Menu  
Power Save  
Time & Date  
Battery  
USB Settings  
Reset Settings  
Format  
3
BACK  
EXIT  
Notes  
The time required to format cards differs  
depending on the capacity of cards. Do not  
interrupt the formatting process by the following  
operations. Doing so will damage the data or card.  
-
Remove the card.  
-
Remove the batteries.  
When the card is formatted, all the stored data,  
including locked files, are erased.  
If an unformatted card is inserted, the recorder  
automatically displays the format option in the  
menu.  
SD cards for which the SD card lock is enabled  
cannot be initialized.  
Formatting on the recorder will be quick format.  
If you format the card, information of file  
management is refreshed and the data inside the  
card is not deleted completely. When handing  
over and disposing the card, be careful about the  
data leakage from the card. We recommend the  
card to be destroyed when you dispose the card.  
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Check system information [System info.]  
System information about the recorder like its  
[Model Name], [Version] and [Serial] can be  
displayed.  
In this recorder, you can check the card Information  
(P.9) and file Information (P. 37).  
F1, F3 button  
PLAY/OK button  
3
PLAY/OK  
9
,
0button  
1
Select [System info.] at the [Device  
Menu] screen, then press the PLAY/OK or  
9button.  
[Model Name] [Version] [Serial] will appear.  
Refer to P.41 regarding each menu item  
settings.  
Device Menu  
System Info.  
Battery  
USB Settings  
Reset Settings  
Model Name  
DS-2500  
Version  
1.00  
Serial  
Format  
12  
Card info.  
System info.  
123456789  
BACK  
EXIT  
BACK  
EXIT  
2
3
Press the PLAY/OK, 0or F1 (BACK)  
button.  
Press the F3(EXIT) or 0button to close  
the menu screen.  
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Managing files on your PC  
DSS Player Software  
The DSS Player is a fully featured software tool  
that provides a simple to use but sophisticated  
method of managing your recordings. Some of  
the features of the DSS Player are:  
D r i v e :  
CD-ROM, CD-R, CD-RW, DVD-ROM drive  
Display:  
800 x 600 pixels or more, 65,536 colors or more  
(16,770,000 colors or more is recommended)  
U S B p o r t :  
One or more free ports  
O t h e r s :  
Automatic startup of the application by connecting  
the device.  
Automatic download of Dictation by connecting  
the device.  
Voice recorder’s menu setting.  
Direct recording and editing of existing Dictation  
through Voice recorder’s button.  
With the Dictation Module, Transcription Module:  
A Microsoft WDM- or MME-compliant and  
Windows-compatible sound device  
Make sure that your computer meets the minimum  
requirements listed below.  
Macintosh  
4
Operating System:  
Mac OS X 10.4.11 - 10.7  
C P U :  
PowerPC® G3 500 MHz or more,  
or Intel Core Solo/Duo 1.5 GHz or more  
R A M :  
256 MB or more (512 MB or more is recommended)  
Hard drive space:  
200 MB or more  
Minimum requirement  
Windows  
Operating System:  
Microsoft® Windows® XP:  
Professional / Home Edition SP3 x86  
Professional / Home Edition SP2 x64  
Microsoft® Windows Vista®:  
Ultimate / Enterprise / Business / Home  
Premium / Home Basic SP2 (both x86/64)  
Microsoft® Windows 7®:  
Ultimate / Enterprise / Professional / Home  
Premium (both x86/64)  
Ultimate / Enterprise / Professional / Home  
Premium SP1 (both x86/64)  
C P U :  
D r i v e :  
CD-ROM, CD-R, CD-RW, DVD-ROM drive  
B r o w s e r :  
Macintosh Safari 3.0.4 or later,  
mozilla Firefox 3.6.20 or later  
Display:  
1024 x 768 pixels or more, 32,000 colors or more  
USB port:  
One or more free ports  
O t h e r s :  
Audio device  
Microsoft® Windows® XP / Vista / 7: 1 GHz or higher  
R A M :  
Microsoft® Windows® XP:  
256 MB or more  
Microsoft® Windows Vista®:  
1 GB or more  
Notes  
Even if the above conditions are satisfied,  
self-modified computers, self-upgraded OS or  
multiple OS environments are not supported.  
Macintosh version does not support voice  
recognition software.  
Microsoft® Windows 7®:  
1 GB or more (32 bit) / 2 GB or more (64 bit)  
Hard drive space:  
2 GB or more  
EN  
For information on the latest OS upgrades  
compatibility, visit the Olympus Web page at  
B r o w s e r :  
Microsoft Internet Explorer 6.0 or later  
53  
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Installing software  
Be sure to confirm the following before installation:  
Exit all running applications.  
Eject the floppy disk if you are using one.  
If you are running Windows XP/Vista/7 or Mac OS X on the network, you need to log on as an Administrator.  
W i n d o w s  
Macintosh  
For the Windows version, there is an installation  
method for individuals and one for administrators to  
install on multiple client PCs.  
1
Insert Olympus DSS Player CD into the  
CD-ROM drive.  
An explanation of the installation method for  
individuals installing the software on a single PC will  
be provided here.  
2
3
Double-click the CD icon.  
Double-click the setup icon.  
The Install Wizard will begin.  
1
Insert Olympus DSS Player CD into the  
CD-ROM drive.  
Once you have consented to the  
4
licensingagreement, follow the instructions  
on the screen to complete the installation.  
The installation program will start  
automatically.  
4
5
Proceed with the installation according  
to the instructions on the screen.  
If the installation program does not start  
automatically, browse your CD-ROM drive and  
execute [launcher.exe].  
You will be requested to restart, so  
conduct a restart by following the  
instructions.  
2
3
The launcher will startup.  
Select the language you would like to install  
from the upper-left pull-down menu and click  
[DSS Player Standard Installation].  
The Install Wizard will begin.  
Once you have consented to the licensing  
agreement, enter your name, company name,  
and license ID number (serial number).  
The license ID number is printed on the license  
ID card included inside the recorder package.  
4
Proceed with the installation according  
to the instructions on the screen.  
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Uninstalling software  
Using online help  
For information on the DSS Player usage and  
features, refer to the Online help.  
To start online Help:  
Window  
1
2
3
Exit DSS Player program.  
Windows  
Click the [start] button on the taskbar.  
Select [Add/Remove programs] from the  
1
Click the [start] button, then select  
[All Programs], [Olympus DSS Player  
Standard], [Dictation Module Help].  
[Control Panel].  
A list of installed applications is displayed.  
4
5
Select [Olympus DSS Player Standard],  
2
3
While DSS Player is running, select the  
then click the [Change/Remove] button.  
[Help] menu, [Contents].  
Proceed with the uninstallation  
according to the instructions on the  
screen.  
While DSS Player is running, press F1 on  
the keyboard.  
4
Macintosh  
Macintosh  
1
While DSS Player software is running,  
select [DSS Player Help] from the [Help]  
menu.  
1
Exit DSS Player program.  
2
Double-click [DSS Uninstaller] in  
[
Application] {[DSS Player] folder.  
Note  
An uninstaller is displayed.  
The Online help will be available after DSS Player  
software installation.  
3
Proceed with the uninstallation  
according to the instructions on the  
screen.  
Note  
The dictation files you made are stored in the  
[MESSAGE] folder. If you don’t need them, delete  
them.  
You can confirm the location of the [MESSAGE]  
folder by clicking on [Options] in the [Tools]  
menu before uninstalling.  
EN  
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Connecting recorder to PC  
Connecting to your PC using the USB cable  
1
Boot the PC.  
Connect the USB cable to the USB port of the PC.  
2
3
Connect the USB cable to the connecting terminal on the  
bottom of the recorder.  
[Remote (Composite)] is displayed on the recorder if the USB cable is  
connected.  
Once you connect the recorder to your PC, the recorder will be powered  
through the USB cable.  
While PC connection, the SD card is recognized as the respective  
removable disk drive.  
4
Notes  
NEVER remove the card or disconnect the USB cable while the record  
indicator light is flashing. If you do, the data will be destroyed.  
Some PC’s may not supply sufficient power and the recorder fails to  
connect. Refer to your PC user’s manual regarding the USB port on your  
PC.  
Do not connect the recorder to a PC by using a USB hub. Make sure to  
connect to a USB port on your PC.  
Make sure to push the cable connector all the way in. Otherwise, the  
recorder may not operate properly.  
EN  
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Connecting recorder to PC  
Notes  
Disconnecting from your PC  
NEVER remove the card or disconnect the USB  
cable while the record indicator light is flashing. If  
you do, the data on the card will get destroyed.  
Some PC’s may not supply sufficient power and  
the recorder fails to connect. Refer to your PC  
user’s manual regarding the USB port on your PC.  
Do not connect the recorder to a PC by using a  
USB hub. Make sure to connect to a USB port on  
your PC.  
Make sure to push the cable connector all the  
way in. Otherwise, the recorder may not operate  
properly.  
This is an operational environment for saving the  
files recorded by this recorder to your PC with USB  
connection.  
Windows  
1
Click [ ] on the task bar located at the  
lower-right corner of the screen. Click  
[Safely remove USB Mass Storage  
Device].  
The drive letter will differ depending on the  
PC being used.  
2
Confirm that the record indicator light  
turns off before disconnecting the USB  
cable.  
Even if operational environment is satisfied, we  
do not support upgraded OS, the multi-boot  
environment or self-modified computers.  
4
Macintosh  
1
Move the icon of the recorder's drive  
displayed on desktop to trash box by  
drag and drop.  
2
Disconnect the USB cable.  
EN  
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Running DSS Player Software  
By default, connecting the recorder to your PC, will  
start the application automatically.  
Macintosh  
Disabling automatic start:  
Windows  
1
2
3
Click the Dock’s System Preferences.  
Click Device Detector.  
Disabling automatic start:  
1
2
Right-click the Device Detector in the  
System Tray in the lower right-hand  
corner of the screen, then select  
[Settings startup application].  
Turn the automatic startup setting Off.  
Manual start:  
1
2
Double click the DSS Player icon for the  
folder in [Application] {[DSS Player].  
Click [DSS Player Standard].  
The check mark on [DSS Player Standard]  
disappears.  
All program menu will be displayed.  
Manual start:  
Register user information.  
4
The user’s registration screen will be displayed  
at the time of initial startup. Please input the  
serial number. Please see the seal attached  
to the CD-ROM package included with the  
DSS Player, for the serial number. After the  
input has ended, click [OK] to complete the  
registration.  
1
Click the [start] button, then select [All  
Programs].  
All program menu will be displayed.  
2
Select [Olympus DSS Player Standard],  
then click [Dictation Module].  
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Other practical use methods  
Using as external memory of the computer  
When the recorder is connected to your PC, it will be  
recognized on your PC as a removable drive.  
You can view and access the recorder card from My  
Computer and download data from the card to your  
PC using standard windows copy/move and delete  
commands. You can also upload data from the PC to  
the card in the recorder in the same way.  
Example: Copying Data from PC to Card Using Explorer  
or Finder  
1
Connecting the recorder to your PC.  
For connection procedure, refer to  
Connecting to Your PC Using the USB  
Cable” (P. 56).  
5
2
3
4
Open Windows Explorer or Finder  
window.  
[Removable disk] is displayed.  
Copy the data.  
The recorder will appear as a removable drive  
icon.  
Unplug the recorder from a computer.  
Note  
NEVER remove the card or disconnect the USB  
cable while the record indicator light is flashing.  
If you do, the data on the card will get destroyed.  
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Other information  
Alarm message list  
M e s s a g e  
E x p l a n a t i o n  
A c t i o n  
Charge the batteries or replace with new  
batteries (P.12, P.14, P.15).  
[Battery Low]  
[File Protected]  
[Index Full]  
Battery power is getting low.  
Attempt to delete a locked file.  
Unlock the file from the file menu (P.42).  
The file is full of index marks (maximum of 32  
marks).  
Erase index marks that are no longer required  
(P. 38).  
The folder is full of files (maximum of 200 files).  
Erase unnecessary files (P. 32).  
[Folder Full]  
The destination folder already has the maximum  
number of files (200).  
Erase unnecessary files (P. 32).  
Erase once again.  
When an Erase Error occurs format the card.  
[Erase Error]  
An error occurred while erasing.  
[Card Error]  
An incompatible card was inserted.  
The card cannot be used with this recorder.  
The card has no remaining memory.  
There was an error while formatting the card.  
Insert a compatible card (P.19).  
[Unsupported Card]  
[Memory Full]  
[Format Error]  
Please remove the card.  
6
Erase files that are no longer required or insert  
another card.  
Reformat the card (P. 50).  
This is a malfunction. Contact the place of  
purchase or Olympus Service Center for repair.  
[System Error]  
System error detected in the recorder.  
There is no card inserted.  
[Insert Card]  
Insert a card (P.19).  
[Can’t make the sys-  
tem file. Connect to PC The management file cannot be created due to  
Connect the recorder to a computer and delete  
unnecessary files.  
and delete  
unnecessary file]  
insufficient space on the card.  
EN  
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Troubleshooting  
S y m p t o m  
P r o b a b l e c a u s e  
A c t i o n  
The batteries are not loaded properly.  
The batteries are dead.  
Verify polarity is correct (P.12).  
Nothing appears on  
the display  
Charge the batteries or replace with new  
batteries (P.12, P.14, P.15).  
The recorder is in power off mode.  
The recorder is in power off mode.  
The batteries are dead.  
Turn the power on (P.17).  
Turn the power on (P.17).  
Won’t start  
Charge the batteries or replace with new  
batteries (P.12, P.14, P.15).  
Erase unnecessary files or insert another card  
(P.19, P. 32).  
The card does not have enough memory.  
The card is unformatted.  
Format the card (P. 50).  
Unable to record  
The maximum number of files has been  
reached.  
Change to any other folder (P. 36).  
Unlock the SD card lock.  
The SD card is locked.  
The earphone is connected.  
The volume level is set to [00].  
The file is locked.  
Unplug the earphones to use the internal  
speaker.  
6
No playback tone  
heard  
Adjust the volume level (P. 30).  
Unlock the file from the file menu (P.42).  
Unlock the SD card lock.  
Unable to erase  
The SD card is locked.  
The recorder was shaken during recording.  
———  
Noise heard during  
playback  
The recorder was placed near a cell phone or  
fluorescent lamp while recording or during  
playback.  
Move the recorder.  
Recording level too  
low  
Set the microphone sensitivity to Conference  
mode and try again (P. 27).  
The microphone sensitivity is too low.  
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Troubleshooting/Technical assistance and support  
S y m p t o m  
P r o b a b l e c a u s e  
A c t i o n  
The maximum number of index marks (32) has  
been reached.  
Erase unnecessary index marks (P. 38).  
Unable to set index  
marks  
The file is locked.  
Unlock the file from the file menu (P.42).  
The SD card is locked.  
Unlock the SD card lock.  
When using the supplied rechargeable bat-  
teries, set the battery setting to [Ni-MH]. Also,  
please avoid using the batteries outside the  
recommended temperature range (P.13, P.16).  
[Battery] is set to [Alkaline].  
When using the USB connection, follow the  
confirmation display and press the PLAY/OK  
button.  
Cannot recharge  
You have not pressed the PLAY/OK button.  
Stop the operation on the recorder. Charge will  
start 1 minute after the end of the operation.  
[USB Class] is set to [Composite].  
Please close the applications in use.  
Cannot find the  
recorded file  
Wrong folder.  
Switch to the right folder (P. 36).  
6
Cannot connect to  
a PC  
Sometimes a connection cannot be made with  
some PCs running Windows XP or Vista.  
You need to change the PC’s USB settings. See  
DSS Player Online help for details (P. 55).  
Technical assistance and support  
The following are contact information for technical support for Olympus recorders and software only.  
sTechnical Hotline Number in the U.S. and Canada  
1-888-553-4448  
sUser Support E-mail address in the U.S. and Canada  
sTechnical Hotline Number in Europe  
Toll free number: 00800 67 10 83 00  
available for Austria, Belgium, Denmark, Finland, France, Germany, Italy, Luxemburg, Netherlands, Norway,  
Portugal, Spain, Sweden, Switzerland, United Kingdom  
Charged numbers for the Rest of Europe  
+ 49 180 567 1083  
+ 49 40 23773 4899  
EN  
sUser Support E-mail address in Europe  
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Accessories (optional)  
sHeadset: E62, E102  
sTelephone pickup microphone: TP8  
Earphone type microphone can be plugged into  
your ear while phoning. The voice or conversation  
over the phone can be clearly recorded.  
sNi-MH rechargeable battery and charger  
set: BC400 (Europe only)  
BC400 comes with an Ni-MH rechargeable battery  
charger (BU-400) and 4 Ni-MH rechargeable  
batteries (BR401) as a pack. This charger can quick  
charge Olympus AA or AAA Ni-MH rechargeable  
batteries.  
sNi-MH rechargeable battery: BR404  
High-efficiency rechargeable long life batteries.  
sUSB connecting AC adapter: A514  
DC5V AC Adapter for USB connection.  
sDocking Station: CR10  
Stereo headset for your PC. A helpful tool for PC  
based transcription.  
sMonaural binaural earphone: E20  
sNoise-cancellation microphone: ME12  
(Dictation microphone)  
Used to get crisp recordings of your own voice by  
reducing the effects of ambient noise.  
Recommended to improve the accuracy when  
using voice-recognition software.  
sExternal microphone: ME15  
A lavalier omni-directional microphone that clips  
to clothing. Used to record your own voice or  
people near you.  
sHighly sensitive noise-cancellation  
monaural microphone: ME52W  
This microphone is used to record sound at a  
distance while minimizing surrounding noise.  
sConnecting cord: KA333  
Use to connect the microphone jack of the  
recorder to a radio or other sound source.  
6
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Specifications  
4Maximum headphone output:  
G e n e r a l p o i n t s  
_  
150 mV (according to EN 50332-2)  
4Recording format:  
DS2 (Digital Speech Standard Pro)  
4Recording media:  
SD-card: 512 MB to 32 GB  
4Input level:  
4Input power requirement:  
Batteries: Two AAA batteries (LR03) or  
two Ni-MH rechargeable batteries  
External power supply:  
USB connecting AC adapter (A514) 5 V  
- 70 dBv  
4
External dimensions:  
113.5 mm × 50.0 mm × 17 mm  
(without protrusions)  
4Sampling frequency:  
[ QP] mode:  
[ SP] mode:  
16 kHz  
12 kHz  
4Weight:  
4Overall frequency response:  
105 g (Including alkaline batteries)  
4Operating temperature:  
0°C - 42°C/ 32°F - 107.6°F  
[ QP] mode:  
200 Hz to 7,000 Hz  
200 Hz to 5,000 Hz  
[ SP] mode:  
4Recording time (2 GB Card):  
Memory sizes of cards and approximate recording  
times *1  
[QP] mode:  
148 h.  
303 h.  
[ SP] mode:  
4Guide to battery life  
Memory size  
512 MB  
1 GB  
[QP] mode  
37.5 hr.  
[SP] mode  
77 hr.  
The following values are strictly references.  
Alkaline batterie  
During recording mode  
(Built-in microphone):  
2
2
2
2
2
2
73 hr.  
150 hr. *  
303 hr. *  
595 hr. *  
1205 hr. *  
2413 hr. *  
4843 hr. *  
6
2
2
2
2
2
2 GB  
148 hr. *  
290 hr. *  
588 hr. *  
1178 hr. *  
2363 hr. *  
[QP] mode:  
[ SP] mode:  
Approx. 40 h.  
Approx. 50 h.  
4 GB  
During playback mode  
(Earphone playback):  
8 GB  
16 GB  
All mode:  
Approx. 48 h.  
32 GB  
Ni-MH rechargeable batteries  
During recording mode  
(Built-in microphone):  
The above are the standard times, and the available  
recording time will vary depending on the card.  
[QP] mode:  
[ SP] mode:  
Approx. 30 h.  
Approx. 37 h.  
*1: Available recording time for one continuous file.  
Available recording time may be shorter if many  
short recordings are made.  
*2:Total recording time of several files. The maximum  
recording time per file is 99 hours 59 minutes.  
During playback mode  
(Earphone playback):  
All mode:  
Approx. 35 h.  
4Speaker:  
Built-in ø23mm round dynamic speaker  
4MIC/EAR jack:  
ø3.5 mm mini-jack, impedance  
MIC 2 kΩ, EAR 8 Ω or more  
4Maximum working output (3 V DC):  
300 mW or more (8 Ω speaker)  
Specifications and design are subject to change  
without notice.  
Battery life is measured by Olympus. It varies  
greatly according to the type of batteries used  
and the conditions of use.  
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OLYMPUS IMAGING CORP.  
Shinjuku Monolith, 3-1 Nishi-Shinjuku 2-chome, Shinjuku-ku, Tokyo 163-0914, Japan.  
Tel. +81 (0)3-3340-2111  
OLYMPUS IMAGING AMERICA INC.  
3500 Corporate Parkway, P.O. Box 610, Center Valley, PA 18034-0610, U.S.A. Tel. 1-888-553-4448  
U1-BS1123-02  
AP1203  
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