Muratec All in One Printer MFX 1200 User Manual

MF X-1200/1600

Plain-paper digital Fax/ Copier/ Printer

Operating Instructions

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We lcom e

Th a n k you !

Thanks for selecting a Muratec fax machine for your

business.

Befor e you begin , please note that before your fax can be

used and before you can turn on power to the unit for the

first time, there are important precautions to take. Please

see page 1.5 for more information.

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Trademarks

Muratec, the Muratec logo and all Muratec fax product names contained herein are

trademarks of Muratec America, Inc.

ENERGY STAR is a registered mark of the United States Environmental Protection

Agency.

As an Energy Star^ﬁpartner, Muratec America, Inc., has deter-

mined that this product meets the Energy Star guidelines for

energy efficiency.

Energy saving

Your machine can save the energy with its Energy Saving Mode.

In the Energy Saving Mode the printer will not use its fusing lamp and Energy Save

Mode will be displayed on the LCD. If your machine receives a fax message or if any

key is pressed your machine will automatically wake up.

The time for the machine to enter the Energy saving mode can be selected from 1 to

120 minutes. For details, see Setting sleep mode, page 4.10.

Super G3 is an extension of Group 3 fax technology standards,

allowing the use of high-speed ITU-T V.34 bis modems for 33.6

Kbps transmission and high-speed protocols for rapid handshak-

ing.

J BIG

Joint Bi-level Image experts Group, the new ITU-T stan-

dard image data compression method. As J BIG compresses the

data more efficiently than MMR, it is especially effective when

transmitting halftone (grayscale) image document.

Note: Super G3 and J BIG are available only for MFX-1600.

This manual and any updates to it can be found online at w w w.m u r a tec.com

Go to the Products section of this site, then click on MFX-1200/ 1600

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Before using your Muratec fax machine

Clea n

Where to set up your fax machine

Dust buildup can damage your fax. Periodically

clean your fax machine as described in the operating

instructions. Do n ot u se a d u st cover, which can

cause damaging overheating.

Follow these guidelines when setting up your fax machine:

Aw a y fr om d ir ect su n ligh t

To avoid overheating, set up your fax machine away

from direct sunlight or a heater.

Nea r a p h on e ja ck

Your fax machine uses a standard (modular) tele-

phone jack, also known as an RJ -11.

Level, a n d vibr a tion -fr ee

To avoid damage to the machine or injuries, set the

fax machine up in a level, vibration-free location.

Sp a ce a r ou n d th e fa x m a ch in e

To ensure proper ventilation and easy operation, set

up the machine in an area that meets the minimum

requirements for clearance as illustrated below.

Avoid extr em e h igh / low tem p er a tu r e

Use your fax machine within the temperature range

of 50” F to 89.6” F (10” C to 32” C).

50 - 89.6 F

(

)

10 - 32 C

60 cm

(23.6 inches)

15 cm

(5.9 inches)

25 cm

(9.8 inches)

Aw a y fr om a television or r a d io

Many appliances and office equipment, including

televisions, radios, copy machines, air conditioners

and computers, can generate electronic noise that

can interfere with the operation of your fax

machine.

40 cm

(15.7 inches)

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Power requirements

General Precautions

P lu g in th e p ow er cor d

Never d isa ssem ble you r fa x m a ch in e!

Plug the power cord carefully and completely into a

wall outlet. Do not leave any portion of the electrical

cord s metal plugs exposed. Doing so could cause a

fire and poses a risk of electrical shock.

Disassembling your fax machine can cause serious

injury to you and damage to your fax. If service is

required, call your authorized Muratec dealer.

Do n ot sh a r e a n exten sion cor d

con n ector w ith oth er p lu gs

It can cause electrical shock.

Keep a w a y fr om liqu id s

Keep liquids and metal pins or other objects away

from your fax machine. If something falls into the

fax machine, remove the plug from the outlet, and

call your authorized Muratec dealer.

Never h a n d le you r fa x m a ch in e or

p ow er cor d w ith w et h a n d s

Never touch your fax machine or power cord if your

hands are wet.

Do n ot sh a r e a n ou tlet w ith a la r ge

a p p lia n ce

High-consumption appliances such as a refrigerator

or air conditioner can cause dr aw-downs which

could damage your fax machine.

Du r in g electr ica l stor m s, d iscon n ect

th e p lu g fr om th e ou tlet

Electrical storms can cause electrical shock or

damage to the fax machine.

120 VAC ou tlet

Use a standard three-pronged 120 V electrical outlet

to power your fax machine. Using any other electri-

cal outlet will cause damage to your fax.

AC 120V

For d om estic u se on ly

Never use your fax machine outside the country in

which you purchased it. Doing so may violate

telecommunication and safety regulations of that

country, and variations in electrical and telephone

standards can cause poor performance and damage

to your fax.

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Do n ot p u t fu r n itu r e or equ ip m en t on

th e p ow er cor d

Do not put anything on or over the electrical power

cord, and do not route the power cord under rugs or

carpets. Doing so can damage the power cord or fax,

and can cause fire or electrical shock.

Storing and handling toner and drum cartridges

To avoid damage to your fax machine and to assure the best performance possible,

follow these guidelines when storing and handling toner and drum cartridges:

Stor e th e ca r tr id ge

Store the cartridge at a constant temperature within a range of 32” F to 95” F (0” C

to 35” C). To avoid dew do not store cartridges in locations subject to extreme fluctu-

ation of temperature and humidity.

Avoid tem p er a tu r e flu ctu a tion s

Sudden changes in temperature can cause damag-

ing condensation to form inside your fax machine.

Do n ot sta n d th e ca r tr id ge on its en d a n d d o n ot stor e it

u p sid e d ow n .

Do n ot op en th e p r otective ba g of th e ca r tr id ge u n til you a r e

r ea d y to in sta ll th e ca r tr id ge.

Allow clea r a n ce a r ou n d th e ou tlet

Don t stack boxes or furniture around the outlet.

Do n ot stor e ca r tr id ges in a r ea s of:

Direct sunlight

Dusty conditions

Near floppy disks or other computer media, computer screens, or any other mate-

rials sensitive to magnetic fields.

DO NOT BURN TONER CARTRIDGES!

The toner powder is extremely flammable. Exposure to

flame can cause toner cartridges to burn or explode,

causing serious injury.

Use ca u tion w h en ca r r yin g th e fa x

Lift and carry the fax machine as described in your

operating instructions. Some fax machines require

two people to safely and properly carry.

Be ca r efu l n ot to get th e ton er p ow d er in

you r eyes.

If the toner powder gets in your eyes, wash your eyes well

and see a doctor.

Use su p p lies m a n u fa ctu r ed

sp ecifica lly for Mu r a tec fa x m a ch in es

Using toner cartridges and other supplies that are

not manufactured specifically for Muratec machines

may affect the operation of your unit.

Keep ca r tr id ges a w a y fr om w a ter or oil.

Do n ot exp ose ca r tr id ges to d ir ect su n ligh t.

Do n ot exp ose th e ca r tr id ges to sta tic or

oth er electr ica l sh ock .

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Welcome to your Muratec fax machine!

These instructions are divided into the following sections.

Find your serial number and write it down

Ge t t in g st a r t e d (page 1.1) describes how to set up your

machine, operating tips and some important settings that you

should perform before you use your machine.

Please note that your machine s serial

number is located on the bar code label

as shown on the drawing at right. Use

the blank at the bottom of this column

to copy this down before you set up

your machine.

Ba sic op e r a t ion s (page 2.1) descrives the basic operations of

the transmission, reception and copying.

Ad va n ced fea t u r es (page 3.1) descrives the convenient features

of your machine.

Ch a n gin g t h e d efa u lt set t in gs (page 4.1) descrives how to

change the settings of your machine.

Bar code label

Finally, J u s t i n c a s e

(page 5.1) helps you if you ever have a

problem with your machine. It also tells you how to give your

machine the kind of easy, sensible care that should keep troubles to

a minimum.

Close up, the bar code label looks some-

thing like this, but with a different set of

numbers:

Thanks for choosing Muratec.

Please copy down your machine s serial number below for future reference, and note

the machine s model number:

My machine s serial number: ________________________________________

My machine s model number: q Muratec MFX-1200

q Muratec MFX-1600

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Table of Contents

Getting started

Receiving faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.10

Answering calls manually . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.10

Reception modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.10

How to select the fax reception mode: . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.11

If the paper runs out while fax reception . . . . . . . . . . . . . . . . . . . . . . . . 2.11

Making copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.12

Your machine s copier features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.12

Basic copy procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.12

Single copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.12

Stacking multiple copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.13

Sorting multiple copies (using ADF) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.13

Enlarged or reduced copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.13

Using the bypass tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.14

Memory overflow message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.14

If the paper runs out while copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.14

Making copy settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.15

Special copy function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.16

Copy protection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.18

Using your fax machine as a phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.19

Dialing a telephone number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.19

On-hook dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.19

Redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.19

Call request . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.19

Changing the dialing type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.19

Dialing in the event of a power failure . . . . . . . . . . . . . . . . . . . . . . . . . . 2.19

Attaching an optional handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.20

Attaching a second phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.20

Packaging contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.1

Parts of your machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.1

Control Panel Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.3

Setting up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.5

Pick an installation spot . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.5

Power tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.5

Unlocking the mirror carriage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.5

Installing the printing supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.6

Attach the paper-handling parts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.7

Plug in and power up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.7

Turning off the transport mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.8

Adjust the monitor speaker s volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.8

Loading paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.8

Operating tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.11

Changing modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.11

Turning off the power . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.11

How to operate the machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.11

Entering characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.12

Searching the functions using the cursor key . . . . . . . . . . . . . . . . . . . . . 1.13

Function table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.14

EasyStart (Initial settings) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.18

Getting started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.18

Clearing stored settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.18

Entering initial settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.18

Basic Operations

Sending faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.1

Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.1

Memory transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.3

Memory overflow message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.3

Quick memory transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.3

Real time transmission (Non-memory transmission) . . . . . . . . . . . . . . . . 2.3

Sending a fax using the ADF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.4

Sending a fax using the FBS glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.5

Sending a fax using monitor/call key or a handset . . . . . . . . . . . . . . . . . . 2.6

Redialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.7

Reviewing or canceling commands . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.8

Printing a delayed command list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.9

Printing a stored document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.9

Advanced Features

Autodialer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.1

Autodialer basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.1

Using one-touch keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.2

Using speed-dial numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.5

Call group dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.8

EasyDial directory dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.9

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.10

Making changes to broadcasts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.10

Delayed transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.11

Setting up a delayed transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.11

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Batch transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.12

Creating or modifying a batch box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.12

Printing a list of batch boxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.13

Storing a document for batch transmission . . . . . . . . . . . . . . . . . . . . . . 3.13

Printing a list of stored batch documents . . . . . . . . . . . . . . . . . . . . . . . . 3.13

Printing a document stored in a batch box . . . . . . . . . . . . . . . . . . . . . . . 3.13

Erasing a document stored in a batch box . . . . . . . . . . . . . . . . . . . . . . . 3.14

Erasing an empty batch box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.14

Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.15

Regular polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.15

Being polled . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.15

Printing a stored polling document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.15

Erasing a stored polling document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.15

Limiting polling access to your fax machine . . . . . . . . . . . . . . . . . . . . . . 3.15

Special features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.17

Soft keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.17

Macro keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.18

Fax & Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.21

Setting the activity journal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.21

Setting the reports: TCRs and RCRs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.22

Cover page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.23

OneLine + distinctive ring detection . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.24

Call request . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.25

The power of QuadAccess^ﬁ. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.26

F-Code Boxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.26

Programmable one-touch keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.36

Security features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.50

The passcode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.50

Security reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.50

Masking the PIN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.52

Setting Block Junk Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.54

Using department codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.56

Changing redial settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.5

Settings for copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.6

Copy scan settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.6

Adjusting the copy print settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.6

Changing the copy auto reset time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.7

Setting copy auto . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.7

Setting Negative/Positive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.7

Setting combine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.7

Settings for operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.8

Setting the silent mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.8

Primary mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.9

Printing your settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.10

Printer options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.11

Print the Demo Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.11

Print the Printer Configuration Page . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.11

Print PCL Font List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.11

Print NIC status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.11

Set TCP/IP Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.11

Ju st in ca se

Clearing paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5.1

If an original document jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5.1

If a printout jams inside your machine . . . . . . . . . . . . . . . . . . . . . . . . . . . 5.2

Print quality problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5.3

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5.5

Errors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5.9

Caring for your fax machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5.12

Corrective cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5.12

If you have unsatisfactory printout quality . . . . . . . . . . . . . . . . . . . . . . 5.13

Common questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5.14

General questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5.14

Sending faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5.14

We re here to help you! . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5.14

Receiving faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5.16

Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5.16

Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5.17

Changing the default settings

Settings for transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.1

Scan settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.1

Memory transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.2

Quick Memory transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.2

TTI transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.2

Settings for reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.3

Print settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.3

Setting the number of rings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.4

Image Rotation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.4

Settings for dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.5

Changing the dialing pause length . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.5

Appendix and index

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . AI.1

Regulatory information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . AI.3

Limited warranty . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . AI.4

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . AI.5

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Getting started

Function table

Level one function

A. Autodial Entries

Level two function

1.One-touch Dial

Level three function

Summary of setting

Default setting

Page

3.2

01.Enter One-Touch

(Max. 55 locations.)

Select one-touch key and register the fax dial numbers and names,

also group numbers on one-touch dial keys.

If you register the name, you can use the telephone index feature.

If you register the group number, you can use the group dialing.

02.Erase One-Touch

Erase the registration in a one-touch key.

3.3

3.5

2.Speed Dial

01.Enter Speed-Dial

(Max. 145 locations.)

Select speed-dial number and register the fax dial numbers and

names, also group numbers as Speed-Dial numbers.

If you register the name, you can use the telephone index feature.

If you register the group number, you can use the group dialing.

02.Erase Speed-Dial

01.Enter P One-Touch

Erase the registration in a speed-dial number.

3.6

3.Program One-Touch

1.Machine Settings

Program several operations for a function you frequently use.

This key can reduce several steps to a simple press of a key.

3.36

02.Erase P One-Touch

01.Cassette Size

02.Protect Passcode

03.Soft Key

Erase the programming in a programmable one-touch key.

Select the size of paper in the paper cassette.

3.49

1.9

B. User Settings

Letter

Enter the protection passcode for using the security features.

3.50

Program to turn on or off any functions with just pressing this key. Repor t

Mem or y Tx

3.17

Monitor/Call

04.Silent Mode

05.Sleep Mode

06.Fax & Copy

07.Primary Mode

08.Service Mode

Mute your machine.

Off

4.8

Conserve power.

On (30 min.)

Off

4.9

Make a copy of your document each time it transmit.

Determine the primary mode, Fax mode or Copy mode.

3.21

4.9

None

For technical support. Do not set this setting to on unless an

authorized technician asks you to do so.

Off

09.2-Bin Tray*¹

Select the paper tray for delivery.

Copy exit

Lower tray

Upper tray

Received fax document exit

List exit

4.9

P C-Fax print exit*²

2.Fax Settings

01.Scan Parameters

02.Print Parameter

You can set the following settings for send fax message.

Primary resolution mode

Primary contrast mode

Normal

4.1

4.3

You can set the following settings for receive fax message.

Reduction rate

Reduction margin

Auto

40 mm

Off

Half-page reception

*1: This option appears only if the optional 2-Bin tray has been installed.

*2: This option appears only if the optional RS-232C interface has been installed.

1.14

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Getting started

Page

Level one function

B. User Settings

Level two function

2.Fax Settings

Level three function

03.# of Rings

04.Redial

Summary of setting

Default setting

Two times

Number of rings before your machine answers.

Number of times and interval for automatic fax redialing.

4.4

Two times

One minute

4.5

05.Dialing Pause

06.Memory Tx

07.Quick Memory Tx

08.TTI Tx

Dialing pause length.

Two times

4.5

On/Off setting for Memory transmission.

On/Off setting for Quick Memory transmission.

On/Off setting for sending your TTI.

4.2

09.ECM Mode

10.Block Junk Fax

11.Security Rx

12.PIN Mode

On/Off setting for ECM mode.

4.1

Reject the fax reception from unauthorized incoming faxes.

Keep all received fax messages in memory and after print them.

Prevent unauthorized long-distance calls.

Enter passcode for limiting polling access.

Off

3.54

3.50

3.52

3.16

Off

13.Passcode

14.Rotate Rx

(for MFX-1600 only)

On/Off setting for Rotate Rx.

Off

4.4

14.DRD (for MFX-1200) Set the ring pattern to use with phone company s Distinctive Ring

15.DRD (for MFX-1600) service.

3.24

3.Copy Settings

01.Scan Parameters

You can set the following settings for copying.

Primary document type

Text

4.6

Primary contrast mode

Normal

02. Print parameter

03.Auto Reset Time

04.Copy Auto

You can set the margin for copying.

24 mm

4.6

4.7

Set the time (minutes) of resetting the copy parameters.

3 minutes

Set the default setting to Auto for one of the following:

Paper size Reduce/Enlarge ratio Document size

Paper size

4.7

05.Copy Protect

06.Sort Copy

07.Nega/Posi

On/Off setting for Copy protection.

On/Off setting for Sorting copy

Off

2.18

2.16

On/Off setting to reverse copy of black and white areas.

On/Off setting to combine.

2.16, 4.7

08.Combine

(for MFX-1600 only)

Off

2.17, 4.7

4.Printer Settings

01.TCP/IP*³

Enter the IP Address, Subnet mask and Gate way address.

Print the Activity journal automatically after 100 transactions.

Change the printing order of the activity journal.

4.11

3.21

3.22

C. Other Settings

1.Journal & Reports

01.Journal Auto Print

02.Journal Line Up

03.Set Report Type

Off

Select TCR (Transmit Confirmation Report) or

RCR (Receive Confirmation Report).

TCR

Off

3.22

2.Cover Page

01.Set Cover Page

On/Off setting for sending the Cover page.

Enter your message for the cover page.

3.23

3.24

02.Enter Cover Page

*3: This option appears only if the optional NIC (network interface card) has been installed.

1.15

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Getting started

Level one function

C. Other Settings

Level two function

3.Department Code

Level three function

01.Set Dept. Protect

02.Set Dept. Code

Summary of setting

Default setting

Off

Page

3.57

Protection for department code settings.

3.56

3.57

3.26

3.33

3.12

3.14

3.15

3.30

03.Set Dept. Setting

04.Erase Dp.TimeList

01.Set F-Code Box

02.Erase F-Code Box

01.Set Batch Box

On/Off setting for Department code activation.

Clear the total counts of each department code.

Create the F-Code box.

Off

4.F-Code Box

5.Batch Tx

Erase an empty F-Code box.

Create the Batch box.

02.Erase Batch Box

01.Polling Document

02.F-Code Document

Erase an empty batch box.

D. Doc. Management 1.Store Document

2.Erase Document

Store the document to be retrieved by other fax machine.

Store the document to be retrieved by other F-Code compatible

fax machine.

01.Polling Document

02.F-Code Document

03.Batch Document

01.Polling Document

02.F-Code Document

03.Batch Document

04.Security Rx Doc.

Erase stored document for polling transmission.

Erase stored document in the F-Code box.

Erase stored document in the Batch box.

3.15

3.32

3.14

3.15

3.30

3.13

3.Document Print

Print the stored document for polling transmission.

Print the stored document in the F-Code box.

Print the stored document in the Batch box.

Print the fax received document during Security reception (and

return to your machine to normal reception mode until the next

time).

3.51

05.Com. Stored Doc.

01.Machine Settings

02.Fax Settings

Print the stored document for delayed transmission.

Print a list of your machine settings.

Print a list of the fax settings.

2.9

E. Print

1.List Print

4.10

3.22

2.9

03.Copy Settings

04.Journal

Print a list of the copy settings.

Print the activity journal manually.

Print a list of the delayed commands.

Print a list of the one-touch dial keys.

Print a list of the speed-dial numbers.

Print a list of the programmable one-touch keys.

Print a list of the group numbers.

Print a list of the blocked numbers.

Print a cover page.

05.Commands List

06.One-Touch List

07.Speed-Dial List

08.P One-Touch List

09.Group List

3.3

3.6

3.49

3.8

10.Block Junk Dial List

11.Cover Page

3.55

3.24

12.Depart. Time List

Print a total communication time and printed pages of each

department code.

3.57

13.F-Code Box List

14.F-Code Doc. List

Print a list of F-Code boxes.

3.20

Print a list of the document stored in the F-Code boxes.

1.16

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Getting started

Page

Level one function

E.Print

Level two function Level three function

Summary of setting

Default setting

1.List Print

15.Batch Box List

16.Batch Doc. List

17.Macros List

Print a list of Batch boxes.

3.13

Print a list of the document stored in the batch boxes.

Print a list of Macro keys.

3.13

3.20

4.11

2.Printer Functions 01.Demo Page*⁴

02.Status Page*⁴

Print the highlight features and functions of the printer.

Print all the status and configuration of the printer.

Print the list of all PCL fonts currently installed in the printer.

Print the NIC (network interface card) settings.

Scanning a document into the PC.

03.Font List*⁴

04.NIC Status*⁵

F. PC-FAX Commands*⁶1.PC-FAX

I. User Install

01.PC-FAX Scan

02.PC-FAX Initial

03.Set RS-232C

Initializing your machine.

Setting of the RS-232C parameters.

Set-up the following settings:

Language on the LCD and Lists

Current Day and Time

Automatically Daylight saving time

Your TTI (your name)

English

Off

1.18

Subscriber ID (your fax number)

Phone dialing type

Fax reception mode

Tone

Fax Ready

*4:These option appears only if the optional printer controller has been installed.

*5: This option appears only if the optional NIC (network interface card) has been installed.

*6: This option appears only if the optional RS-232C interface has been installed. For details see the operating instructions that is included with the optional RS-232C kit.

1.17

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Getting started

EasyStart (Initial settings)

EasyStart software is already installed on your Muratec fax machine. It guides you

through the process of entering your machine s settings.

Entering initial settings

These settings you make here can always be changed later.

Im p or ta n t: If you press STOP during EasyStart, your fax machine returns to

standby mode (its normal condition). But it will keep the settings you

saved by pressing ENTER as described in these instructions.

Getting started

Determine the following before you go any further:

Press P r ogr a m k ey,

The LCD shows the current language setting.

ENTER.

Language :English

Th e typ e of d ia lin g your telephone system requires Choose either tone or

pulse (rotary) dialing.

← →

/ /Enter

Th e n a m e a n d fa x n u m ber you w a n t to a p p ea r on you r fa xes

Every fax page you send arrives at the receiving machine with a single line of

text at the very top of the page. This text lists a name, called the Transmit

Terminal Identifier (TTI), and a fax number. The TTI cannot be longer than 22

characters.

Press

until the language you want appears.

Press ENTER to save the setting and continue EasyStart.

The LCD now shows the current calendar/clock setting, with a cursor appear-

ing under the first digit.

Enter Time

Clearing stored settings

Before using EasyStart, clear your machine s built-in user data memory. This

01/01 01 00:00

ensures the memory will hold only your settings.

Use the numeric keypad to enter the correct date and time, using a MMDDYY

format for the date and 24-hour format for the time. For instance, to set 8:30

PM on June 11, 2000, press 0 6 1 1 0 0 2 0 3 0, which results in:

Im p or ta n t: After you use EasyStart, do not clear the memory again unless an

authorized technician asks you to do so.

To clear the machine s memory:

Enter Time

06/11 00 20:30

Press P r ogr a m k ey, *, 2. The LCD now asks if you want to clear the memory:

Note: Your fax machine automatically inserts the spaces and date-slash. All

Clear User Settings

Check Enter/Cancel

you have to do is enter the digits.

To change a digit, press

Then enter the correct digit.

to move the cursor left, or

to move it right.

Note: If you don t want to clear the memory, just press CANCEL.

If you do want to clear the memory, press ENTER.

Press ENTER to save the clock setting and continue.

1.18

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Getting started

The LCD now asks if you want to set the calendar/clock to automatically

recognize daylight saving time (DST).

Press ENTER to save the setting and continue.

The LCD now asks you to enter the type of dialing needed for the fax machine,

either tone or pulse:

Daylight Saving :Off

← →

/ /Enter

Phone Type :Tone

When the setting is On, your machine automatically recognizes DST at 2 AM on

the appropriate switchover Sundays each year.

When the setting is Off, no automatic change will occur.

← →

/ /Enter

Press

until the mode you want appears.

Here, we ve changed the setting to Pulse mode:

Press

until the mode you want appears.

Here, we ve changed the setting to On:

Phone Type :Pulse

← →

/ /Enter

Daylight Saving :On

← →

/ /Enter

Press ENTER to save the setting and continue.

The LCD now shows the machine s current reception mode.

The LCD now asks you to enter your fax number as you want it to appear on

other fax machines displays or printouts. The fax industry term for this

number is Subscriber ID.

Fax Ready

← →

/ /Enter

For now, press

until the setting Fax Ready appears. (This setting can

Your Fax Number

always be changed. We ll discuss reception modes further on pages 2.10 2.11.)

Press ENTER to save the setting. Your machine will return to standby mode.

Use the numeric keypad to enter the fax number. To insert a dash, as shown

here, press DIALING OP TIONS once. The number may contain up to 20

characters (numbers and dashes).

Your Fax Number

972-555-5525_

Note: If you make a mistake, press CANCEL to erase to the left.

To change just one number, press

to move left, or

to move right.

Press CANCEL to erase the number. Then re-enter the fax number cor-

rectly.

Press ENTER to save the number.

The LCD now asks you to enter the name you want to appear at the top of

faxes you send. The name may be up to 22 characters in length.

Use the one-touch keys to enter letters and other non-numeric characters.

(Refer to Entering characters on page 1.12.)

Your Name ;Upper

1.19

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Basic Operations

This chapter describes the basic

operation of the transmission,

reception and copying

Sending faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.1

Receiving faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.10

Making copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.12

Using your fax machine as a phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.19

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Basic operation

Sending faxes

How to set the document

Guidelines

You can send a fax message using the ADF (Automatic Document Feeder) or FBS

(Flatbed Scanner) glass. Before you begin the fax sending, please read the following

guidelines.

When setting the documents in the ADF (Automatic Document Feeder)

Insert your document(s) fa ce

u p , top ed ge fir st. If you re

Acceptable document sizes

sending a multi-page docu-

ments, fa n the pages slightly.

You can set up to 50 sheets of letter-, legal- or half letter−sized document in the

ADF at one time. However, it s possible to fax a piece of paper as small as a notepad

sheet or one up to three feet long.

Adjust the document width

guide to fit your documents.

The acceptable dimensions (width × length) are:

Au tom a tic d ocu m en t feed er (ADF

SINGLE-SHEET

)

MULTIPLE-SHEET

Note: The ADF can hold up to 50 pages of normal weight paper.

Maximum: 8.5″ × 35.4″

Maximum: 8.5″ × 14.0″

Minimum: 4.7″ × 3.9″

Minimum: 5.8″ × 4.1″

When setting the documents on the FBS (Flatbed Scanner) glass

F la tbed sca n n er (F BS)

Maximum: 8.5″ × 14.0″

Make sure the document is not

in the ADF.

Things n ot to put in your fax

Lift the platen cover.

To avoid paper jams and damage to your machine, d on t in ser t:

Folded, curled, torn, wrinkled or very thin pages

Documents with staples, glue, tape, paper clips or still-wet correction fluid

Sticky notes (or documents with sticky notes attached)

Cardboard, newspaper or fabric

Set your document fa ce d ow n

on the FBS glass. The document

should be aligned to the fr on t

r igh t cor n er .

Gently close the platen cover.

Pages with duplicating carbon on either side

Credit cards or any small, thick items

Im p or ta n t: Gently close the platen cover so that you don t catch your

hands, possibly injuring them.

OHP transparency film

2.1

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Basic operation

Resolution, grayscale

Mixing resolution and contrast in a multiple page

When you send the document with more than one page, you can select different res-

olutions and contrasts for each page.

Reviewing resolution and grayscale:

Nor m a l resolution ( NORM on the control panel) is suitable for most typed

documents and simple drawings.

Insert your documents, select resolution and contrast for first page, dial and press

START. Then follow one of the following two procedures.

Fin e resolution ( FINE on the control panel) is ideal for maps, moderately compli-

cated drawings, floorplans or handwritten documents.

When the document is placed in the ADF:

Su per fin e resolution ( S-FINE on the control panel, S Fin e on the LCD)

reproduces the detail of extremely complicated drawings or line art.

Select resolution and contrast before the next page is scanned.

When the document is placed on the FBS glass:

Gr a ysca le mode ( HALFTONE on the control panel; Gray on the LCD) captures

shades in photos and drawings.

Remove the previous page and place the next page.

Note: If you send a fax in superfine, certain fax models (especially older, non-

Muratec models) receive it only in fine mode. However, you can send a fax in

grayscale mode to virtually any fax machine currently in use.

Select resolution and contrast. Then press NEXT DOC.

HALFTONE

S-FINE

Dialing pause

Some long-distance systems require dialing pauses, and pauses can also be useful

when you re dialing through special telephone exchanges.

To change the resolution setting, press RESOLUTION repeatedly.

A glowing LED indicates the fax is using the setting named by

FINE

NORMAL

that LED. For example, in the drawing (right), the machine is set

for FINE resolution.

To insert a pause, just press REDIAL/PAUSE. (The pause character (-/) will appear on

the LCD.) Each pause entered lasts for a factory-set two seconds.

DOCUMENT

RESOLUTION

For example, pressing 9, REDIAL/PAUSE, 19725552009 dials 9 [2-second pause] 1 9 7

2 5 5 5 2 0 0 9.

Help fu l Tip : You can change the dialing pause length within 2 to 10 seconds.

(see Changing the pause length, page 4.5.)

Contrast

Setting the contrast allows you to compensate for any excessive lightness or dark-

ness, as the case may be, of document pages you are sending or copying.

Potential problems with call-waiting and voice mail

Telephone call-waiting signals can stop fax transmission and reception. And any

ser vice su ch as voice mail which may intercept your calls can keep your fax

machine from receiving fax calls.

DARK

To change the contrast setting, press CONTRAST repeatedly.

A glowing LED indicates the fax is using the setting named by

that LED.

NORMAL

If you use only one line for both phone and fax, consult your telephone company to

see how you can temporarily disable call-waiting or voice mail while using the fax

machine.

LIGHT

Note: To avoid confusing the Light and Dark settings, just

r em em ber Light lightens and Dark darkens

keep it straight.

CONTRAST

t o

2.2

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Basic operation

Memory transmission

Quick memory transmission

Using Quick Memory transmission can save you time over standard memory trans-

missions.

Your fax machine has a great memory! Take advantage of it, and you could:

Sa ve Tim e. By using your fax machine s memory, you won t have to wait for your

machine while it completes the transmission. Simply scan your document into your

machine s memory, and you can walk away with your original in hand.

For a normal memory transmission, your fax: (1) scans your entire document into

memory, (2) dials the other fax machine, then (3) transmits the document.

Sa ve Mon ey. If you re transmitting to another memory-equipped fax machine, your

machine will send the document directly into the other machine s memory and hang

up. (The receiving machine then prints out your message from its memory after the

call has ended.) This cuts your actual on-line time to a minimum.

But with Quick Memory transmission, your machine doesn t wait to scan all pages

into memory before dialing. After it scans the first page of your document, your

machine dials the call. While dialing, connecting and transmitting, your fax

machine continues to scan in the remaining pages of the document.

Sa ve Even Mor e Mon ey. Set up a delayed transmission (see page 3.11) to send

your document after hours, and you can save more money, because the line charges

will be cheaper.

The quick memory transmission is On for default setting. However, you can turn off

it for the default. (See page 4.2.)

Im p or ta n t: To use Quick Memory transmission, the memory transmission feature

Note: Some documents use up memory more quickly than others. They include

documents with many pages and those with many dark areas. When the

machine s memory is full, it can transmit only through the document feeder.

must be turned on.

The memory transmission is On for default setting. However, you can turn off it for

the default. (See page 4.2.)

Real time transmission (Non-memory transmission)

In the following cases, the machine does not use its memory for sending a fax:

Help fu l Tip : You can override the default setting of memory transmission for only

one transmission by pressing MEMORY TRANSMISSION before you send

your document. After completing the communication, your machine

will return to the default setting.

When you turned off the memory transmission

When you are sending a fax using MONITOR/CALL key or optional handset (see

page 2.6.)

When the machine s memory is full

It is called Real time transmission mode. In this mode, the next page is not scanned

in while the current page is being transmitted.

Memory overflow message

In normal memory transmission, if you ve stored too much information in your

machine s memory, a Memory Overflow message may appear on the LCD:

Note: In this mode, only one destination can be dialed.

Note: Real time transmission available only when using the ADF. When transmit-

ting use the FBS glass, the machine always uses Memory transmission mode

even if you set the memory transmission to off.

Memory Overflow

Start Or Cancel

This appears because (1) too many pages have been stored in the memory, or (2)

the pages that are stored have too much information on them for your fax machine

to remember.

If this message appears, press START to tell your fax to keep as many pages in mem-

ory as possible, or press CANCEL to erase from memory all pages stored during the

current operation (but not previous operations).

Note: If you don t operate your machine within 60 seconds, the machine automati-

cally erase the document stored in the memory during the current

operation.

Dividing a large document into smaller batches will help you avoid this error.

2.3

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Basic operation

Sending a fax using the ADF

Now, everything is up to the machines yours and the one you re dialing.

If the fax has been set for Quick Memory transmit, your machine scans the

first page of your document into memory, then dials the other fax. When it

makes contact, your machine transmits the stored document from memory

while at the same time scanning the remaining pages of your document

into memory. (In default setting, the Quick Memory transmission is On. If

you want to turn off this feature, see page 4.2.)

If the fax has been set for the normal memory transmit, your fax scans the

entire document into memory, then dials the other fax. When it makes con-

tact, your machine transmits the entire stored document from memory.

If the fax is set for Real time transmit (non-memory transmission), your

machine simply dials the other fax. When it makes contact, your machine

feeds the document through, scanning and transmitting it as it goes.

Press COP Y/F AX to change to Fax mode.

Note: The more stuff (called black coverage) your machine sees on a

page, the more slowly the page feeds through as the fax scans it. And

even if the page is relatively clean, sending it in grayscale mode or at

certain resolutions makes your machine see more stuff.

The same is true if you set the contrast to Dark.

Insert the document fa ce u p , top ed ge fir st. And adjust the document

guides by sliding either of them to the left or right to fit the page(s)

you ll be faxing. Your fax machine s ADF (Automatic Document Feeder) will

hold up to 50 pages with letter-sized paper.

When a document is in the feeder, the LCD shows the scanning width (see

in the Glossary beginning on page 5.17) and the amount of memory available:

Im p or ta n t: If you want to cancel a transmission while scanning the docu-

ment, press the STOP key.

Document Ready

If you want to cancel a transmission in progress, use the Review

Commands function. See Reviewing or canceling commands,

page 2.8.

Mem100%

Adjust resolution and contrast if necessary.

At the end of the operation, your fax machine beeps and displays:

Enter the fax number.

919725552009

** Complete **

Also, enter any access codes necessary, just as you would for a regular phone

call. (Example: Enter 9 to dial out from an office telephone system, or 1 for

long-distance.)

Im p or ta n t: Whenever you transmit a document, what actually appears on

the top line of the display depends on information stored in the

remote fax. The line may even be blank.

Press Start

919725552009_

Note: If the call fails, see Redialing, page 2.7.

Press START.

By pressing START, you ve just given your machine a command. In turn, your

machine gives this action a command number as it scans the fax document.

This command number appears on the first line of the LCD for a few seconds:

== Command:01 ==

You ll need to know this command number if you later wish to cancel the

transmission or to print a stored document (see pages 2.8 2.9).

2.4

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Basic operation

Sending a fax using the FBS glass

Enter the fax number.

Also, enter any access codes necessary, just as you would for a regular phone

call. (Example: Enter 9 to dial out from an office telephone system, or 1 for

long-distance.)

Press Start

919725552009_

Press START.

By pressing START, you ve just given your machine a command. In turn, your

machine gives this action a command number as it scans the fax document.

This command number appears on the first line of the LCD for a few seconds:

== Command:01 ==

You ll need this command number to cancel the transmission or to print a

stored document (see pages 2.8 2.9).

Press COP Y/F AX to change to Fax mode.

Then your machine will scan the document into the memory.

While your machine scans the document, the LCD will show:

If there s a document in the ADF, remove it.

919725552009

Ltr NextDoc Mem100%

Open the platen cover.

Place the document fa ce d ow n on the FBS glass and align it with the docu-

ment scale on the right, then gently close the platen cover.

The document should be aligned to the r igh t fr on t cor n er .

When the scanning is done, the LCD will show:

→

Start Scan NextDoc

Im p or ta n t: Gently close the platen cover so that you don t catch your

hands, possibly injuring them.

→

Tx Start

Start

When a thick document, such as a book, is on the FBS glass,

d o n ot pr ess str on gly from the top of the platen cover. This

may break the FBS glass and cause an injury.

If you want to send more pages, proceed to step 10.

Otherwise, press START to start the transmission, and skip to step 11.

Place the next page, then press NEXT DOC to start scanning.

Press DOCUMENT SIZE to select the document size, letter (displayed as Ltr),

legal (Legl) or half-letter (HLtr). (Half-letter is 8.5″ wide 5.5″ tall.)

Note: If necessary, select the document size (see step 5).

To send any more pages, repeat steps 9-10.

Otherwise, press START to start the transmission, and skip to step 11.

Now, everything is up to the machines yours and the one you re dialing.

When it makes contact, your machine transmits the stored document from

memory.

Im p or ta n t: If you want to cancel a transmission while scanning the docu-

ment, press the STOP key.

Adjust resolution and contrast if necessary.

If you want to cancel a transmission in progress, use the Review

Commands function. See Reviewing or canceling commands,

page 2.8.

2.5

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Basic operation

At the end of the operation, your fax machine beeps and displays:

Sending a fax using MONITOR/CALL key or a handset

You also can fax a document using either the monitor speaker or the optional

handset to dial the call.

919725552009

** Complete **

Note: In this function, you cannot send a fax using the FBS glass.

Im p or ta n t: Whenever you transmit a document, what actually appears on

the top line of the display depends on information stored in the

remote fax. The line may even be blank.

Insert the document to the ADF.

Adjust resolution and contrast if necessary.

Note: If the call fails, see Redialing, page 2.7.

Obtain a dial tone, either by:

Pressing MONITOR/CALL

o r

Lifting the optional handset.

In either case, the LCD shows:

** Tel Mode **

Enter the fax number by using the numeric keypad.

Also, enter access codes with the number, just as for a regular phone call.

** Tel Mode **

919725552009_

When you hear fax tones from the remote unit, press START.

Note: If a person answers the phone, use the optional handset to tell that

person that you re trying to send a fax. When you hear fax tones,

press START.

If you re using an optional handset, hang up after pressing START.

At the end of the operation, your fax machine beeps and displays:

919725552009

** Complete **

Note: If the call fails and you used MONITOR/CALL to dial, press

MONITOR/CALL to hang up. Or if you ve pressed START to begin the fax

transmission, press STOP to end it.

Also see Redialing manually, next page, if the call fails.

2.6

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Basic operation

Redialing

Press REDIAL/PAUSE. The LCD will show:

View Redial History

0:1234567890

Automatically fax redialing

If your fax call fails, your machine automatically redials it. In this Auto Redial

mode, your fax automatically redials the number up to two times at one minute inter-

vals.

Your machine can remember the last 10 dial numbers. Press

dial number you want to redial appears.

until the

Note: You can change the redial time and interval settings. (See Changing redial

When you hear fax tones from the remote unit, press START.

settings, page 4.5.)

Note: If a person answers the phone, use the optional handset to tell that

person you re sending a fax. When you hear fax tones, press START.

While in the Auto Redial mode, the machine can continue to receive faxes and can

make as many as 99 fax transmissions.

To redial a voice call manually using the optional handset:

Note: If you used either the MONITOR/CALL key or a handset to dial the call, you

Lift the optional handset to get a dial tone.

must redial manually (see below).

Note: If the last redial attempt fails, your machine may print (and/or display)

Press REDIAL/PAUSE. The LCD will show:

error messages.

View Redial History

0:1234567890

Redialing manually

You can always redial calls manually. And you must redial manually if you used

either the MONITOR/CALL key or an optional handset to dial the failed call.

Your machine can memory the latest 10 dial numbers. Press

dial number you want to redial appears.

until the

To redial a fax call manually without using the MONITOR/CALL key or an

optional handset:

Press START.

When the other person answers, use the optional handset to speak to that

person.

Set the document and set the resolution and contrast.

Press REDIAL/PAUSE. The LCD will show:

View Redial History

0:1234567890

Your machine can remember the last 10 dial numbers. Press

dial number you want to redial appears.

until the

Press START.

To redial a fax call manually with the MONITOR/CALL key or an optional

handset:

Make sure the document is in the ADF and that the resolution and contrast

are set.

Press MONITOR/CALL or lift the optional handset to get a dial tone.

2.7

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Basic operation

Reviewing or canceling commands

Your fax machine can store many jobs in its memory. And it keeps track of each

one by assigning it a command number, like C01.

To go ahead with canceling the command, press CANCEL again. Go back to

step 2 to view other delayed commands.

To keep this command but to continue reviewing stored commands, press

or . Go back to step 2.

Delayed commands, redial attempts and current fax transmissions are all stored in

your fax machine s memory and given a command number. Your machine can store

up to 99 delayed commands. It identifies each by a two-digit command number rang-

ing from 01 to 99.

To keep this command and stop reviewing commands, press STOP to return

your machine to standby mode.

Note: See also Reviewing or canceling parts of a broadcast, below.

The Review Commands function gives you the power to check on each job (or

command) in your machine s memory. It also lets you cancel a command if you

decide not to send the document.

Reviewing or canceling parts of a broadcast

You also can review or cancel certain numbers within a broadcast:

To see your machine s stored commands or to cancel them:

Press REVIEW COMMANDS.

The LCD shows the first command, indicated by its command number and

the phone number it will dial.

Press

to scroll through currently stored broadcast command.

If a command is in progress, that will be the first command the LCD shows:

Note: Stop this operation at any time by pressing STOP.

C01:5552009

C01:Broadcast

↑ ↓ →

// /Cancel

↑ ↓ →

// /Cancel

If th er e a r e n o stor ed com m a n d s in you r m a ch in e It beeps briefly

and displays No Command on the LCD. It then returns to standby mode.

If you want to cancel the command shown, press CANCEL, CANCEL.

If you want to review individual numbers within this broadcast, go on to

step 4 without pressing CANCEL.

Here, you see command 01, followed by the number it s set to dial. If the com-

mand is to send a broadcast, Broadcast appears instead of the phone

number. (See Broadcasting, page 3.10.)

To review individual numbers within this broadcast, press

(or BROADCAST)

to see the first number. The LCD shows:

If the command is to send a batch transmission, the LCD shows its batch box

number (such as B01 ) rather than the command number. (See Batch trans-

mission, pages 3.12 3.14.)

9-5550388

↑ ↓ ←

// /Cancel

If the command is for a Call group dialing, the group number (such as G01 )

appears instead of the phone number. (See Call group dialing, page 3.8.)

Press

until you find the number you want to cancel.

Note: If your machine is attempting to perform a command now, it appears

Press CANCEL, CANCEL. The next number will appear.

on the display.

If you want to cancel this number, also, repeat this step.

If you want to cancel a different number, go back to step 5.

If you want to go back to reviewing or canceling other command, press

Press

to scroll through currently stored commands.

If you want to cancel the command shown, press CANCEL. The LCD shows:

If you don t want to cancel any more numbers, press STOP . The machine

returns to standby mode.

C01:9-5552311

↑ ↓ →

Check / / /Cancel

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Basic operation

Printing a delayed command list

Your machine can print a command list which tells you:

The command s identification number

The phone number, or remote location

The start time (this appears in a DD,HH:MM format)

A n ot e telling if the command is a polling or F-Code operation (see pages

3.15 3.16 for more on polling and 3.26 3.35 for more on F-Code communication).

To print a delayed command list, press P r ogr a m k ey, E, 1, 0, 5 ENTER.

Printing a stored document

Your fax machine can print out each document stored for delayed transmission.

To print a stored document, you ll need to know the document s command number,

which you can get by either reviewing the commands or printing a delayed com-

mand list (see above).

Press P r ogr a m k ey, D, 3, 0, 5 ENTER. The LCD shows:

Com. Stored Doc.

Command No.

Use the numeric keypad to enter the command s identification number, 1 99.

For example, we could enter the following for the very first command, 1:

Com. Stored Doc.

Command No.

:1_

Press ENTER. Your fax machine will print a copy of the stored document.

2.9

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Basic operation

Receiving faxes

Answering calls manually

In any reception mode, you can always answer calls manually if you have an

Reception modes

Your fax machine has five different reception modes

Tel Ready, Fax Ready,

optional handset installed. Just pick it up, as you would if using a normal phone.

Fax/ Tel Ready, Tel/ Fax Ready and Ans/ Fax Ready. We ll explain each of these in

this section.

Tel Ready mode

If you hear someone speaking to you, use your

optional handset to speak back.

Use it if:

You want to use the same line for both fax and phone calls

and

On that line, you re using at least one other phone which is not

connected to your fax machine

You have an optional handset installed on your fax machine

If you hear fax tones ( beep beep beep ),

press START and hang up the optional handset.

The fax machine will begin receiving a fax.

In th is m od e: Your fax machine never answers calls automatically. You must

answer each call as described in Answering calls manually (this

page, left column).

Note: Don t try to answer a call by pressing

MONITOR/CALL. The monitor function is

for dialing only.

Fax Ready mode

Use it if:

Your fax machine uses its own phone line and doesn t share it with a

phone or an answering machine.

Answering fax calls using another phone, not the fax machine

In th is m od e: Your fax machine answers each call and attempts to receive a fax.

If you have one phone line ringing to several phones in your office and you have an

optional handset attached to your fax, there s no need to run to the fax machine to

answer every call. If you happen to answer a fax call while you re at another

extension, put the handset down, but don t hang up. Walk to the fax machine and

pick up the optional handset. Then press START.

Fax/Tel Ready mode

The Fax/Tel Ready mode is a combination of the Fax Ready and Tel Ready modes.

Use it if:

An optional handset is installed on your fax machine

and

After you press START, hang up both the fax machine s optional handset and the

second telephone s handset. Because remote fax machines will wait several seconds

to hear reception tones from your unit, you have about 30 seconds to walk to your

fax, pick up the handset, and press START.

You re using the machine as both a fax machine and a telephone

In th is m od e: Your fax machine receives faxes silently but also alerts you when a

regular voice call comes in. (Your fax machine also beeps once at the

end of each reception.)

If a voice call comes in, your fax machine detects it and sounds a

special ring. If you hear it, answer using your optional handset.

While using an optional handset for your call, if you press COP Y RESET, the LCD

shows the current fax reception mode. Press COP Y RESET again to return to the TEL

mode.

Note: This Fax/Tel Ready mode won t turn off ringers on other telephones in your

house or office. Other phones won t distinguish between fax and voice calls.

2.10

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Basic operation

Tel/Fax Ready mode

The Tel/Fax Ready mode is a combination of the Tel Ready and Fax Ready modes.

How to select the fax reception mode:

Press P r ogr a m k ey, I, and then press ENTER seven times. The LCD shows your

current fax reception mode:

Use it if:

An optional handset is installed on your fax machine

and

Fax Ready

You re using the machine as both a telephone and a fax machine

← →

/ /Enter

In th is m od e: Your fax machine rings the number of times you ve identified in the

user settings (the default setting is two times). If you don t use the

optional handset to answer the call, your fax machine answers the

call. If a caller sends a fax, your machine begins receiving it. If a

voice call comes in, your machine detects it and sounds a special

ring, telling you to answer using the optional handset.

Press

until your desired reception mode is appeared.

Fax/Tel Ready

← →

/ /Enter

Press ENTER to save the setting.

Ans/Fax Ready mode

Use it if:

You re using an answering machine that s connected directly to your

fax machine.

If the paper runs out while fax reception

When your machine runs out of paper, it beeps, the red light

of the printer status lights glows and the LCD shows which

source has run out of paper the 1st cassette, 2nd cassette

(optional) or the bypass tray.

In th is m od e: An answering machine connected to your fax machine answers each

call. If a voice call comes in, the answering machine begins to record

the incoming message. If your fax machine hears a fax tone, it

begins receiving the fax message.

Using an answering machine with your fax machine

In this example, the machine runs out of paper in 1st cassette:

To connect your answering machine to your fax machine:

1st Cassette

Please Supply Paper

Set the fax machine for Ans/Fax Ready, as described on right column.

Help fu l Tip : If the letter, legal or half-letter sized paper has been set in the bypass

tray, your machine uses it when running out of paper in the paper

cassette(s) during fax reception. Your machine s bypass tray can hold

up to 50 sheets of the paper.

Set your answering machine to answer calls after no more than two rings.

(See the answering machine s instructions if necessary.)

Create a new outgoing message on your answering machine.

Here s a suggested message:

Your fax machine cannot print fax messages without paper. But it can still receive

documents into its memory, as described in the section below.

Hello! You ve reached [your name or telephone number]. To leave a voice

message, please wait for the beep. To send a fa x, press START on your fax

machine. Thanks for calling!

Out-of-paper reception

If your machine runs out of paper, it stores up to 250 fax receptions in its memory.

This is called out-of-paper reception. Once you refill the paper supply, the fax

machine prints the stored messages automatically.

Im p or ta n t: Your answering machine s outgoing message must be no longer

than 10 seconds.

Detection of silent fax machines

Note: The number of pages (not receptions) your fax machine can store for

Some older fax machines don t send fax tones when transmitting, which can cause

problems when using an answering machine with your fax.

out-of-paper reception will vary. It depends on:

Your machine s memory capacity

But your fax machine can accommodate these silent machines without disrupting

your answering machine operation.

Types of documents being sent to your machine

Resolution of documents being sent to your machine

2.11

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Basic operation

Making copies

Your machine s copier features

Place your original document in ADF fa ce u p , or on the FBS glass fa ce

d ow n just as you would to send a fax.

Your machine has the following copier features:

Single copy (see the right column on this page)

Stacking multiple copies (see page 2.12)

Sorting multiple copies (see page 2.12)

Enter the document size by pressing the DOCUMENT SIZE.

As needed, set the following:

Select document type and adjust image contrast

Enter the number of copies

Enlarged or reduced copies (see page 2.13)

Negative/positive copy (Reverse black and white areas) (see page 2.16)

Combine copy (see page 2.17)

Set copy reduction or enlargement ratio

Note: For details about each item, see Making copy settings, page 2.15.

Ultra copy mode (see page 2.17)

Press START.

Note: To reset the copy parameter to default setting, press COP Y RESET.

Basic copy procedure

Note: To stop the copying, press STOP

Press COP Y/F AX to change to

Copy mode.

COPY/FAX key

Single copy

Press COP Y/F AX to change to Copy mode.

Place your original document in ADF fa ce u p , or on the FBS glass fa ce

d ow n just as you would to send a fax.

If you are using FBS glass, enter the document size by pressing the

DOCUMENT SIZE.

When the machine is in the Copy mode, the LCD shows:

Number of copies

As needed, set the following:

Select document type and adjust image contrast

Set copy reduction or enlargement ratio

Copy reduction or enlargement ratio

Note: If you want to enlarge copy, use the FBS glass.

Recording paper size

Document size

Press START.

Note: For details about each item, see Making copy settings, page 2.15

2.12

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Basic operation

Stacking multiple copies

Enlarged or reduced copies

Your fax machine is capable of enlargement and reduction when copying.

Press COP Y/F AX to change to Copy mode.

Note: The copy enlargement and reduction rate setting is available only for copy-

Turn the sort setting off. (See page 2.16.)

ing, not for faxing.

Note: The default setting of sorting is on.

Im p or ta n t: Copy enlargement is available only for copying using the FBS; it is not

available for copying using the ADF.

Place your original document in ADF fa ce u p , or on the FBS glass fa ce

d ow n just as you would to send a fax.

Press COP Y/F AX to change to Copy mode.

Enter the document size by pressing the DOCUMENT SIZE.

Place your original document in ADF fa ce u p , or on the FBS glass fa ce

d ow n just as you would send a fax.

Using the numeric keypad to enter the number of copies you want (up to 99).

Note: If you want to enlarged copy, use FBS glass.

As needed, set the following:

Enter the document size by pressing the DOCUMENT SIZE.

Select document type and adjust image contrast

Set copy reduction or enlargement ratio

Choose an enlargement or reduction ratio using

of the cursor key.

You can reduce to 78%, 64 % or 50 % of the original size

Note: For details about each items, see Making copy settings, page 2.15.

O R

Press START.

You can enlarge to 129% or 200 %

O R

Press ZOOM to turn the ZOOM ligh t on, and adjust the ratio at 1% steps using

Note: To stop the copying, press STOP

of the cursor key. You can enter the ratio between 50% and 200%.

O R

Sorting multiple copies (using ADF)

Note: You cannot use the FBS glass for sorting multiple copies.

Directly enter any percentage between 50 % and 200 % by following proce-

dure.

1. Press #.

2. Using the numeric key to enter your desired ratio (50 to 200).

3. Press # again.

Press COP Y/F AX to change to Copy mode.

Make sure the sort setting is turned on. (See page 2.16.)

129%: Half-letter (5.5″ 8.5″) → Letter (8.5″ 1 1″)

78%: Legal (8.5″ 1 4″) → Letter (8.5″ 1 1″)

Place your original document in ADF fa ce u p , just as you would to send a

fax.

Help fu l Tip : You can set the copy reduction or enlargement ratio to Auto .

(See Setting copy auto, page 4.7.) If the Auto is set and you

set the document size by pressing DOCUMENT SIZE, the machine

automatically reduce or enlarge the original size (you entered)

to fit on the paper size you selected.

Enter the document size by pressing the DOCUMENT SIZE.

Using the numeric keypad to enter the number of copies you want (up to 99).

As needed, set the following:

Select document type and adjust image contrast

Set copy reduction ratio

Select document type and adjust image contrast

Enter the number of copies

Note: For details about each items, see Making the copy settings, page 2.15.

Press START.

Note: To reset the copy parameter to default setting, press COP Y RESET.

Note: To stop the copying, press STOP

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Basic operation

Using the bypass tray

If the paper runs out while copying

When you need to use a size of paper not currently loaded in your machine s paper

cassette(s), or when you want to use a special type of paper (such as transparency

film), use the bypass tray.

When your machine runs out of paper, it beeps, the red light

of the printer status lights glows and the LCD shows which

source has run out of paper the 1st cassette, 2nd cassette

(optional) or the bypass tray.

Im p or ta n t: If loading transparency (OHP) film into the bypass tray, be sure that

the sheet is designed for laser printers and not for copiers. Also, be

sure that the film does not have a paper backing and/or a leading

strip. If it does, remove the paper backing and/or strip before insert-

ing. Only film should go in, not film with any backing or strip.

In this example, the machine runs out of the paper in the 1st

cassette:

1st Cassette

Please Supply Paper

Either insert the document in the ADF or place it on the F BS glass.

If you want to cancel the current copying job, press STOP . Otherwise, supply the

paper to displayed paper source to resume the copying.

Set the paper in the bypass tray.

See the table of Acceptable paper size and cassette capacity on page 1.8 and

Loading paper in bypass tray on page 1.10 for more information.

Note: Place the original document in the same orientation as the paper in

the paper source (which you ll select in step 5, below).

Press PAP ER SIZE to select the bypass tray until the

light of the bypass tray of the printer status lights on

the control panel glows.

If necessary, select desired resolution, contrast,

reduction/enlargement ratio.

Press START to begin the copying process.

Memory overflow message

If you ve stored too much information in your machine s memory, a Memory

Overflow message may appear on the LCD:

Memory Overflow

Start Or Cancel

This appears because (1) too many pages have been stored in the memory, or (2)

the pages that are stored have too much information on them for your fax machine

to remember.

If this message appears, press START to tell your machine to copy as many pages in

memory, or press CANCEL to delete from memory all pages stored during the current

operation (but not previous operations).

Note: If you don t operate your machine within 60 seconds, the machine will auto-

matically print the document stored in the memory during the current

operation.

2.14

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Basic operation

Recording paper size

Making copy settings

As default, your machine selects the paper source automatically, however if you

wish to select the paper source manually, press PAP ER SIZE repeatedly until your

desired paper size is displayed. The LCD toggles the paper size in the 1st cassette,

2nd cassette (if installed), the bypass tray and Au to select mode.

When the machine is in the Copy mode, the LCD shows:

Number of copies

Copy reduction or enlargement ratio

Recording paper size

Document size

Number of pages

Use the numeric keypad to enter the desired number of copies for the document.

Note: If the bypass tray has no paper, the LCD shows Non e for the paper size of

Copy reduction or enlargement rate

the bypass tray.

Your fax machine can make enlarged and reduced copies. For more information, see

Enlarged or reduced copies, page 2.13.

Note: When you choose the auto paper select mode, the LCD

shows Au to and the all LED of the paper source will

be lit.

Document size

However, if the bypass tray has no paper and the

optional 2nd paper cassette has not been installed,

the machine will show the [(paper size)] instead

of Au to although you select auto paper select mode.

And it lights the LED of the paper source that can be

used only.

To select the document size manually, press DOCUMENT SIZE repeatedly until your

desired document size appears. You can choose the Letter, Legal or Half letter:

Select Document type

PHOTO

/TEXT

P HOTO Select this mode when copying photographs or

drawings.

TEXT

Note: When the document size is set to Auto (see Setting copy auto, page 4.7)

P HOTO/TEXT Select this mode when copying documents

containing photographs or drawings with letters.

you may see the LCD as below:

DOCUMENT

RESOLUTION

Copy Ready

TEXT Select this mode when copying letters.

[ Ltr ] Ltr 100%

[

] means the machine automatically select the document size.

To select the document type, press DOCUMENT repeatedly.

A glowing LED indicates the machine is using the setting named by that LED.

Note: According to the magnification ratio or recording paper size, the document

size will be not displayed:

Copy Ready

-----

50%

Ltr

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Basic operation

Adjust image contrast

Setting the contrast allows you to compensate for any excessive light or darkness, of

the document pages you are copying.

Special copy function

Negative/Positive (reversing black and white areas)

If using this feature, the black and white areas of the original are reversed.

Note: You cannot combine this feature with Reduced or Enlarged copies.

DARK

To change the contrast setting, press CONTRAST repeatedly.

A glowing LED indicates the machine is using the setting named

by that LED.

NORMAL

Help fu l tip : If you programmed a Soft key to turn on or off this feature, simply

LIGHT

pressing that key will turn on or off this feature.

Note: To avoid confusing the Light and Dark settings, just

r em em ber Light lightens and Dark darkens

keep it straight.

CONTRAST

Make sure the machine is in the Copy mode.

t o

Place your original document in ADF face up, or on the FBS glass face down.

Enter the document size by pressing the DOCUMENT SIZE.

Sort copy setting

Default setting: On

Press ADVANCED F UNCTIONS, ENTER. The LCD shows the current setting:

Help fu l tip : If you frequently turn this feature off and on, you can set a Soft key

Nega/Posi :Off

(see page 3.17) to turn on or off by simply pressing that key.

← →

/ /Enter

Press P r ogr a m k ey, B, 3, 0, 6.

Note: This feature is Off for default setting. However, you can turn on it for

the default. (See page 4.7.)

Press ENTER.

The LCD shows the current setting:

Press

until the setting you want appears.

In this example, we ve chosen On.

Sort Copy :On

Nega/Posi

:On

/ /Enter

← →

/ /Enter

← →

Press

until the setting you want appears.

Press ENTER to save the setting. The machine returns to the standby mode

with following display:

In this example, we ve chosen Off.

Sort Copy

:Off

/ /Enter

Copy <Nega/Posi> 1

Ltr [ Ltr ] 100%

← →

Press ENTER to save the setting.

As needed, set the following:

Select document type and adjust image contrast

Enter the number of copies

Press START.

Note: To reset the copy parameter to default setting, press COP Y RESET.

Note: To stop the copying, press STOP

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Basic operation

Combine

Ultra copy mode

Note: This feature is available only for MFX-1600 model.

Note: The enlargement/Reduction copy is not available with this mode.

This feature allows you to copying from four one-sided originals to one sheet of

paper.

Note: This mode needs more memory than normal mode. So when you try to make

many copies at a time, the memory overflow may occur.

Make sure the machine is in the Copy mode.

This feature allows you to copying with more high quality resolution.

Place your original document in ADF face up, or on the FBS glass face down.

Make sure the machine is in the Copy mode.

Enter the document size by pressing the DOCUMENT SIZE.

Place your original document in ADF face up, or on the FBS glass face down.

Press ADVANCED F UNCTIONS twice, ENTER. The LCD shows the current setting:

Enter the document size by pressing DOCUMENT SIZE.

Combine

:Off

/ /Enter

← →

Press ADVANCED F UNCTIONS three times, ENTER. The LCD shows the current

setting:

Note: This feature is Off for default setting. However, you can turn on it for

Ultra Copy

:Off

the default. (See page 4.7.)

← →

/ /Enter

Press

until the setting you want appears.

In this example, we ve chosen On.

Press

until the setting you want appears.

In this example, we ve chosen On.

Combine

:On

/ /Enter

← →

Ultra Copy

:On

/ /Enter

← →

Press ENTER to save the setting. The machine return to the standby mode

with following display:

Press ENTER to save the setting. The machine return to the standby mode

with following display:

Copy <Combine> 1

Ltr [ Ltr ] 100%

Copy <Ultra Copy> 1

Ltr [ Ltr ] 100%

As needed, set the following:

Select document type and adjust image contrast

Enter the number of copies

As needed, set the following:

Select document type and adjust image contrast

Enter the number of copies

Set copy reduction or enlargement ratio

Press START.

Note: To reset the copy parameter to default setting, press COP Y RESET.

Note: To stop the copying, press STOP

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Basic operation

Copy protection

With such a versatile copier built right into your fax machine, you might want to

make sure it doesn t become too tempting to unauthorized copying that could

deplete your machine s supplies more rapidly. So, to limit the use of your fax

machine to only sending and receiving faxes in other words, to activate copy pro-

tection:

Press P r ogr a m k ey, B, 3, 0, 5, ENTER.

Copy Protect :Off

← →

/ /Enter

Press

until the setting you want appears.

In this example, we ve chosen On.

Copy Protect :On

← →

/ /Enter

Press ENTER to save the setting.

Copy Protect

** Complete **

Whenever someone tries to change the machine to Copy mode, the machine will

sound a brief alarm tone and display:

Fax Ready

Copy Off

To turn copy protection to use the machine s copying function, repeat steps 1-3, in

step 2, you press

so that the display shows:

Copy Protect :Off

← →

/ /Enter

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Basic operation

Using your fax machine as a phone

Your fax machine can also be used as a phone, if you have an optional handset

installed. The following is a brief look at the machine s telephone features.

Redial

Lift the optional handset to get a dial tone.

Press REDIAL/PAUSE. The LCD will show:

Dialing a telephone number

View Redial History

0:1234567890

Pick up the optional handset. You will hear a dial tone.

Dial the number by the using numeric keypad.

Your machine can remember the latest 10 dial numbers. Press

the dial number you want to redial appears.

until

Press the one-touch key. (See One-touch phone dialing, on page 3.4.)

Press START.

When the other person answers, use the optional handset to speak to that

person.

Press SP EED DIAL/TEL INDEX once, then press the three digit speed-dial num-

ber. (See Phoning via speed-dial, on page 3.7.)

Call request

Press TEL INDEX/TEL INDEX twice, then search the name you want to call using

the cursor key. (See Easy dial directory dialing, page 3.9.)

You can send or receive a fax message and have a regular phone conversation on the

same call.

When the other person answers, begin speaking.

For more information on how to use this function, see page 3.25.

On-hook dialing

Because your machine has a monitor speaker, you can dial without picking up the

optional handset. For hands-free dialing:

Changing the dialing type

If, with your machine set for pu lse dialing, you must enter tones ( DTMF ) during a

call, press DIALING OP TIONS once (the ! symbol will be shown on the LCD). Your

machine now will t on e dial all subsequent numbers.

Press MONITOR/CALL. You ll hear a dial tone (unless you have set your speaker

volume to Off; see page 1.8), and the LCD shows:

Note: Using this key enables tone transmission from the numeric keypad after the

call is connected. When you hang up the call, your machine will return to

pu lse dialing for the next call.

** Tel Mode **

Dial the number you want. Use either the numeric keypad, a one-touch key, a

speed-dial number or telephone index to dial.

Dialing in the event of a power failure

Your fax machine can only receive telephone calls even in the event of a power fail-

ure, if an optional handset is attached. But it cannot send or receive a fax document.

Im p or ta n t: Your machine s monitor speaker is not a speaker phone. If a person

answers the call, pick up the handset to speak.

Note: If the call fails, press MONITOR/CALL to hang up.

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Basic operation

Attaching an optional handset

You may purchase an optional handset for your fax machine. Here is how to attach

the handset.

Attaching a second phone

Want to attach a second phone (even a cordless model!) to your fax machine, so they

can share the same phone jack? No problem.

Before we go further, let s explain the idea. You re plugging the second phone s

phone line into your machine s P HONE2 jack, not the wall phone jack. In such a

setup, only your machine connects to the wall. The second phone receives phone sig-

nals through your machine.

Using a Phillips-head screwdriver, attach the handset cradle to the left

side of your machine, using the screws included with the cradle.

Now, let s p r oceed

Plug one end of the handset cord (it s curled) into the P HONE1 jack on the rear

side of your machine.

If your second phone is already plugged into a wall phone jack, disconnect it

from that jack. Hold onto the phone plug; you ll need it in step 2.

Note: Of course, if your second phone is a model which requires AC power,

as is true for the base of a cordless phone, don t unplug it from its AC

power jack!

LINE PHONE2 PHONE1

Using the plug mentioned in step 1, plug the phone cable from your second

phone into the P HONE2 jack on the left side of your fax machine.

Plug the other end of the handset cord into the jack on the handset. If con-

nected to a phone line, your fax machine is now off-hook.

Note: The handset has a small fla sh button which you can press while

holding the handset, putting the fax machine back on-hook until you

can hang up the handset properly in step 4.

Place the telephone handset onto the handset cradle. The cradle will press the

handset s fla sh button, hanging up the handset.

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Basic operation

This page intentionally blank.

2.21

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Advanced Features

This chapter describes

convenient features of your

machine.

Autodialer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.1

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.10

Delayed transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.11

Batch transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.12

Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.15

Special features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.17

Security features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.50

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Advanced features

Autodialer

Your fax machine s autodialer stores your most frequently called phone and fax

numbers for instant recall so you don t have to remember them. It s something like

an electronic phone book.

Special Dialing Characters

Your fax machine allows you to enter special dialing characters when programming

the autodialer. These characters include hyphens, which make phone numbers eas-

ier to read, and special characters needed for international calls.

The chart below briefly describes each of these characters. It also tells you what

keys to press on your fax machine to store those characters in your autodialer:

Autodialer basics

How do you autodial?

There are two kinds of autodialer numbers. The difference between the two is how

you dial them:

Ch a r. Wh a t it d oes

Keystr ok e(s)

Makes long numbers easier to read.

Typ e

How to d ia l

Am ou n t stor ed

DIALING OP TIONS (once)

DIALING OP TIONS (twice)

DIALING OP TIONS (3 times)

–

Doesn t change fax machine operation.

One-touch

Press one of the keys, marked 01 55

on the left side of the control panel

(Has no effect in the United States.)

Speed-dial

Press SP EED DIAL/TEL INDEX followed by a

three-digit identifier, from 001 to 145

145

Tells your fax machine to pause until it

h ea r s a dial tone.

Tota l a m ou n t of n u m ber s stor ed

200

Enters a pause. Each pause lasts two

seconds (or whatever length you set; see

page 4.5). Each pause uses two of the

characters you can store in one phone

number.

Location IDs and the EasyDial directory

When you store numbers in your autodialer, you can give these numbers descriptive

names, such as Chicago office or Billing department . Your machine calls this

name a Location ID.

REDIAL/PAUSE [after you enter

at least one other character]

–/

–!

Your machine s autodialer sorts these location IDs alphabetically. Using your

EasyDial directory, you can look up these numbers by their descriptive names, just

as if you were using a phone book.

If your fax machine is on a pulse (not

tone-dialing) line, switches from pulse-

dialing to tone ( DTMF )-dialing. Use after

the actual phone number but before any

characters (such as a long-distance

carrier s access code) which must be in

DTMF tone. Do not use on a tone line.

DIALING OP TIONS (4 times)

We ll explain how to store the numbers and location IDs in the next few pages.

The EasyDial directory is discussed in detail on page 3.9.

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Advanced features

Call groups

When the number is as you want it, press ENTER to store it.

As you set up your autodialer, you may also want to set up call groups. These are sets

of phone numbers that make it easy to send the same fax to many different loca-

tions. For example, one call group may include all of your clients in one city, another

group may include all of your employees and another may include all your vendors.

The LCD now shows either:

02:Alt. No.

9-1-555-987-6553_

Your fax machine can store as many as 200 numbers in up to 32 call groups.

See also Call group dialing, page 3.8.

You now have the option to enter (or change) an alternative number. Your fax

machine will dial this alternative number during a transmission after all

redial attempts to the regular number fail. If the alternative number also

fails, the fax alarm beeps to alert you to a problem.

Using one-touch keys

Your fax machine stores up to 55 one-touch numbers using the keys marked 01 55.

Note: You can enter one alternative number for one speed-dial or one-touch

number you entered. Your fax holds a maximum of 10 alternative

numbers in all, that is, only 10 speed-dials or one-touch numbers can

have the alternative number. After you have entered the alternative

numbers for 10 speed-dials or one-touch numbers, your machine will

no longer show this display.

Entering or changing a one-touch number

Press P r ogr a m k ey, A, 1, 0, 1, ENTER. The LCD shows the empty one-touch

number.

If you want to enter (or change) an alternative number, enter it now.

The number can be up to 40 characters long.

If you do not want to enter or change an alternative number, go on to step 7.

Select One-Touch

01:No Number Stored

Note: If a one-touch number other than 01 appears on the LCD, it means

Press ENTER.

that you have already entered a number for 01.

The LCD now shows:

Press the one-touch key in which you want to store a number or change a

previously stored number. Here, we ve selected 02 and the LCD shows either:

02:Name ;Upper

02:Name ;Lower

S. W.Region Office_

Select One-Touch

02:No Number Stored

Select One-Touch

02:9-1-555-987-6543

The machine is now prompting you for a name a Location ID

able to find it in the EasyDial directory (see page 3.9).

so you ll be

Note: If you want to select a different one-touch key, press that key now.

If you do want to enter or change this Location ID, go on to step 9.

If you do not want to enter or change this Location ID, skip to step 10.

Press ENTER. Depending on whether you already have a number entered for

this one-touch number, the LCD now shows either:

Enter the Location ID by using the one-touch keys. (If necessary, review

Entering characters , page 1.12.) A number s Location ID may be up to 24

characters in length.

02:Fax Number

9-1-555-987-6543_

Press ENTER to save the setting and continue.

Use the numeric keypad to enter the number exactly as your machine should

dial it, including whatever access codes your phone system requires. (You may

want to review Special dialing characters, page 3.1.) The number can be up

to 40 characters in length:

The LCD now displays:

02:Group No.

2,6_

02:Fax Number

9-/1-5559292039_

You may now assign this number to up to 32 call groups. (If necessary, review

Call groups, left column.)

Your LCD can show only 20 characters at a time. To view characters beyond

those 20, press

to scroll to the left or

to scroll to the right.

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Advanced features

If you do want to enter or change the call group number, go on to step 12.

If you do not want to enter or change this number s call group, go to step 13.

Erasing a one-touch number

Press P r ogr a m k ey, A, 1, 0, 2, ENTER. The LCD shows the one-touch number

Use the numeric keypad to enter the call groups for this number. There are 32

possible call groups, numbered 1 32.

you have already entered:

Select One-Touch

Here, we ve entered 3 to assign this one-touch number to Call Group 3:

01:9-1-555-345-6789

02:Group No.

Note: If the one-touch number that appears is other than 01, it means that

01 is empty.

If you want to assign the number to more than one call group, insert a

Press the key for the one-touch number you want to erase.

Here, we ve selected 02:

comma after each number (except the last one) by pressing GROUP

For example, if you enter 3, GROUP , 1, 6, GROUP , 2, 7 to assign this one-touch

number to Call Groups 3, 16 and 27, the LCD shows:

Select One-Touch

02:9-1-555-987-6543

02:Group No.

3,16,27_

If you want to erase a number stored in a different one-touch key than what

appears on the LCD, press that key now.

Help fu l tip : To assign this number to all 32 call groups, enter 0 (zero).

Press ENTER. The LCD shows:

Press ENTER.

The LCD will display the next empty one-touch number.

If you want to enter this one-touch number, go back to step 3.

If you do not want to enter any more one-touch numbers, press STOP to finish.

If you do not want to enter the currently displayed one-touch number but do

want to enter another one-touch number, go back to step 2.

02:Erase One-Touch

Check Enter/Cancel

Im p or ta n t: If you want to quit without erasing the one-touch number

you ve selected, press CANCEL. The fax will return to step 2.

Press ENTER to erase the number.

Use the autodialer labels in your fax s packaging to write down the stored numbers

for easy reference.

Erase One-Touch

** Complete **

To erase another one-touch number, repeat steps 2 5. Or press STOP to return to

standby mode.

Printing a list of one-touch numbers

Forgot which number is stored in which one-touch key? Just print a list of your one-

touch numbers. The list includes each key s number, the Location ID (if any),

fax/telephone number and group number(s) you ve stored in the key.

To print a list of one-touch numbers, press P r ogr a m k ey, E, 1, 0, 6, ENTER.

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Advanced features

If you specified real time transmission:

One-touch fax dialing

To dial a fax call using a one-touch number:

Your fax machine dials the other fax machine.

The LCD shows the Location ID and the document s width and resolution settings:

Place the the document in the ADF, or on the FBS glass.

Plano Office

A4 Normal

If you are using the FBS glass, enter the document size by pressing the

DOCUMENT SIZE.

Note: If the entry doesn t have a Location ID, the number appears.

When the other machine answers, your fax feeds the document through its scan-

ner, transmitting as it goes. (To review Real time transmission, see page 2.3.)

Adjust resolution and contrast if necessary.

Press the one-touch key in which you ve stored the number.

What happens next depends on whether you specified memory transmission or

real time transmission:

One-touch phone dialing

To dial a phone call using a one-touch number, you must have an optional handset

attached to your machine. (Contact your authorized Muratec dealer to order an

optional handset.)

If you specified Quick Memory transmission:

Your fax machine scans the first page of your document into memory, then dials

the other fax machine.

To make the call:

While dialing, your machine scans the other documents into memory.

The LCD shows the Location ID and the document s width and resolution settings:

Obtain a dial tone by doing one of the following:

Lift the handset

Plano Office

A4 Normal

Press MONITOR/CALL to use the monitor speaker

Press the one-touch key in which you ve stored the number. As the machine

dials, it shows the number on the LCD:

Note: If the entry doesn t have a Location ID, the number appears.

When the other machine answers, your fax transmits the scanned document

directly from memory. (To review Quick memory transmission, see page 2.3.)

** Tel Mode **

9-555-2842_

If you specified normal memory transmission:

Note: Remember that your fax machine s monitor speaker is not a speakerphone.

If you dialed by using the monitor speaker, pick up the handset to speak to

the person that answers.

Your fax machine scans your entire document into memory first, then dials the

other fax machine.

The LCD shows the Location ID and the document s width and resolution settings:

Note: If the call fails, and you used MONITOR/CALL to dial, press MONITOR/CALL to

Plano Office

A4 Normal

hang up.

Note:If the entry doesn t have a Location ID, the number appears.

When the other machine answers, your fax transmits the document directly from

memory. (To review Memory transmission, see page 2.3.)

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Advanced features

Using speed-dial numbers

The LCD now displays either:

Your fax machine will store up to 145 speed-dial numbers, designated by three-digit

005:Alt. No.

9-1-555-789-3556_

identifier codes from 001 through 145.

Entering or changing a speed-dial number

You now have the option to enter (or change) an alternative number. Your fax

machine will dial this alternative number during a transmission after all

redial attempts to the regular number fail. If the alternative number also

fails, the fax alarm beeps to alert you to a problem.

Press P r ogr a m k ey, A, 2, 0, 1, ENTER. The LCD shows an empty speed-dial

number:

Enter Speed-Dial No.

001:No Number Stored

Note: You can enter one alternative number for one speed-dial or one-touch

number you entered. Your fax holds a maximum of 10 alternative

numbers in all, that is, only 10 speed-dials or one-touch numbers can

have the alternative number. After you have entered the alternative

numbers for 10 speed-dials or one-touch numbers, your machine will

no longer show this display.

Note: If a speed-dial number other than 001 appears on the LCD, it means

you have already entered a number for 001.

Use the numeric keypad to enter the desired speed-dial number s three-digit

identifier code. Here, we ve entered 005 and the LCD shows either:

If you do want to enter (or change) an alternative number, enter it now.

This number can be up to 40 characters long.

If you do not want to enter or change an alternative number, go on to step 8.

Enter Speed-Dial No.

005:No Number Stored

Enter Speed-Dial No.

005:9-555-397-0123

Press ENTER.

Im p or ta n t: When entering the identifier code for speed-dial numbers less

than 100, you must enter leading zeros to make three digits.

For example, 001-099.

The LCD now shows:

005:Name ;Upper

005:Name ;Lower

W est Coast Sales_

If you want to select a different speed-dial number, press that number s three-

digit identifier code now. That number appears on the LCD.

The machine is now prompting you for a name a Location ID

able to find it in the EasyDial directory (see page 3.9).

so you ll be

Press ENTER. Depending on whether you already have a number entered for

this speed-dial number, the LCD now shows either:

If you do want to enter or change this number s Location ID, go on to step 10.

If you don t want to enter or change this number s Location ID, skip to step 11.

005:Fax Number

9-555-397-0123_

Enter the Location ID by using the one-touch keys. (If necessary, review

Entering characters , page 1.12) A number s Location ID may be up to 24

characters in length.

Use the numeric keypad to enter the number exactly as your machine should

dial it, including whatever access codes your phone system requires. (You may

want to review Special dialing characters, page 3.1.)

Press ENTER to save the setting and continue.

The number can be up to 40 characters in length:

The LCD now shows:

005:Fax Number

9-1-555-567-1234_

005:Group No.

1,4,12_

Your display can show only 20 characters at a time. To view characters beyond

those 20, press

to scroll to the left or

to scroll to the right.

You may now assign this number to up to 32 call groups. (If necessary, review

Call groups, page 3.8.)

When the number appears as you want it, press ENTER to store it.

If you do want to enter or change the call group number, go on to step 13.

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Advanced features

If you do not want to enter or change this number s call group, skip to step 14.

Erasing a speed-dial number

Use the numeric keypad to enter the call groups for this number. There are 32

possible call groups, numbered 1 32.

Press P r ogr a m k ey, A, 2, 0, 2, ENTER. The LCD shows the speed-dial number

you have already entered:

Here, we ve entered 6 to assign this speed-dial number to Call Group 6:

Enter Speed-Dial No.

001:9-555-584-6950

005:Group No.

Note: If the speed-dial number that appears is other than 001, it means

that 001 is empty.

If you want to assign the number to more than one call group, insert a comma

after each number (except the last one) by pressing GROUP.

Here, we ve entered 6, GROUP, 1, 7, GROUP, 3, 0 to assign this speed-dial num-

ber to Call Groups 6, 17 and 30:

Use the numeric keypad to enter the three-digit identifier for the speed-dial

number you want to erase. Here, we ve selected 005:

Enter Speed-Dial No.

005:9-1-555-987-6543

005:Group No.

6,17,30_

If you want to erase a different speed-dial number than the one that appears

on the LCD, enter that number now.

Help fu l tip : To assign this number to all 32 call groups, enter 0 (zero).

Press ENTER.

Press ENTER. The LCD shows:

The LCD will display the next empty speed-dial number.

005:Erase Speed-Dial

Check Enter/Cancel

If you want to enter this speed-dial number, go back to step 4.

If you do not want to enter any more speed-dial numbers, press STOP to finish.

If you do not want to enter the currently displayed speed-dial number but do

want to enter another speed-dial number, go back to step 2.

Note: If you want to quit without erasing the speed-dial number you ve

selected, press CANCEL. The fax will return to step 2.

Press ENTER to erase the number.

Erase Speed-Dial

** Complete **

To erase another speed-dial number, repeat steps 2 5. Or press STOP to return to

standby mode.

Printing a list of speed-dial numbers

You can easily print a list of your speed-dial numbers. The list includes each number s

three-digit identifier, the Location ID (if any), number and any group numbers

you ve stored for that speed-dial number.

To print a list of speed-dial numbers, press P r ogr a m k ey, E, 1, 0, 7, ENTER.

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Advanced features

The LCD shows the Location ID and the document s width and resolution settings:

Fax dialing via speed-dial

To dial a fax call using a speed-dial number:

Plano Office

A4 Normal

Place the document in the ADF, or on the FBS glass.

Note: If the speed-dial entry doesn t have a Location ID, the number appears.

When the other machine answers, your fax will transmit the document directly

from memory. (To review Memory transmission, see page 2.3.)

If you are using the FBS glass, enter the document size by pressing the

DOCUMENT SIZE.

Adjust resolution and contrast if necessary.

If you specified real time transmission:

Press SP EED DIAL/TEL INDEX. The LCD shows:

Your fax machine dials the other fax machine.

The LCD shows the Location ID and the document s width and resolution settings:

Enter Speed-Dial No.

Plano Office

A4 Normal

Use the numeric keypad to enter the three-digit identifier (such as 018, in this

example) for the speed-dial number you want to dial. The LCD shows the

Location ID (or fax number) you stored:

Note: If the speed-dial number doesn t have a Location ID, the number appears.

When the other machine answers, your fax feeds the document through its scan-

ner, transmitting as it goes. (To review the Real time transmission, see page 2.3)

Plano Office

S018_

Phoning via speed-dial

To dial a phone call using a speed-dial number, you must have an optional handset

attached to your machine. To make the call:

Press START.

What happens next depends on whether you specified memory transmission or real

time transmission:

Obtain a dial tone by doing one of the following:

Lift the handset

If you specified quick memory transmission:

Press MONITOR/CALL to use the monitor speaker

Your fax machine scans the first page of your document into memory, then dials

the other fax machine.

Press SP EED DIAL/TEL INDEX. The LCD shows:

** Tel Mode **

While dialing, your machine scans the other documents into memory.

The LCD shows the Location ID and the document s width and resolution settings:

Use the numeric keypad to enter the three-digit identifier for the speed-dial

number you want to dial. As the machine dials, it shows the number on the

LCD:

Plano Office

A4 Normal

Note: If the entry doesn t have a Location ID, the number appears.

When the other machine answers, your fax transmits the scanned document

directly from memory. (To review Quick memory transmission, see page 2.3.)

** Tel Mode **

9-555-5783_

Note: Remember that your fax machine s monitor speaker is not a speakerphone.

If you dialed using the monitor speaker, pick up the handset to speak to the

person that answers!

If you specified normal memory transmission:

Your fax machine scans your entire document into memory, then dials the other

fax machine.

Note: If the call fails, and you used MONITOR/CALL to dial, press MONITOR/CALL to

hang up.

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Advanced features

For example, the directory might show:

Call group dialing

If you frequently send the same fax message to more than one location, store the

group number into the one-touch key or speed-dial number. (If necessary, see Using

a one-touch keys and Using speed-dial numbers , in previous page.)

No. Location

[01]Carson Co

[02]Tex. Ofc. 1

[03]e.e.gummi

After you store the group number, you can send the same fax to many different loca-

tions using GROUP key.

S001And Sew I 2 4

S002KC Enterp

7 0

S003Katz Cat 12345678901234567890123456789012

Send a fax via call group

Note: The call group dialing can be used only with memory transmission.

In this list, one-touch number 01 ([01]) is in groups 4, 10 and 14; one-touch number

02 ([02]) is in group 1; one-touch number 03 ([03]) is in groups 20 and 32; speed-dial

number 001 (S001) is in call groups 2 and 4; speed-dial number 002 (S002) is in

groups 7, 10 and 21; and speed-dial number 003 (S003) is in all groups, 1 to 32.

Place the document in the ADF, or on the FBS glass. And adjust resolution and

contrast if necessary.

If you are using the FBS glass, enter the document size by pressing the

DOCUMENT SIZE.

To print a call group directory, press P r ogr a m k ey, E, 1, 0, 9, ENTER.

Press GROUP

Enter Group No.

Use the numeric keypad to enter the group number you want to send a fax.

Note: If you want to send a fax to several groups at a time, press BROADCAST

then repeat steps 2 3. Also, you can include the one-touch location,

speed-dial location and up to 30 manually dialed number. (See

Broadcasting, page 3.10.)

Press START.

Printing a call group directory

Your machine can also print a call group directory. This lists all your stored autodialer

numbers by Location ID and lists the groups to which these numbers belong.

The directory divides the call groups into four banks, 01 09 (the list shows 00), 10 19

(the list shows 10), 20 29 (the list shows 20) and 30 32 (the list shows 30). If you spec-

ify call group 0 (which puts the number in all call groups), the directory shows all

numbers (see right column).

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Advanced features

If an EasyDial call fails

If an EasyDial call fails, what happens next depends upon the kind of call it was.

EasyDial directory dialing

EasyDial directory dialing makes your autodialer even more like an electronic

phone book. EasyDial sorts and displays numbers alphabetically according to their

Location IDs, so you can find them and dial them easily.

If it wa s a fa x ca ll

Your fax machine automatically redials the number according to the redial inter-

val you ve set. It keeps trying until either of the following occurs:

To dial using EasyDial:

It successfully reaches the other number

For a regular phone call: Pick up the optional handset.

It has attempted the number of redials programmed and has still not connected

(see Changing redial settings, page 4.5).

Note: To make a regular phone call from your machine, you must have an

optional handset attached.

If it was a regular phone call

For a fax call: Place the document in ADF, or on the FBS glass. And adjust reso-

lution and contrast if necessary.

You ll have to redial manually:

Press SP EED DIAL/TEL INDEX twice. The LCD shows the first listing in your fax

machine s EasyDial directory:

Lifting the optional handset.

Press REDIAL/PAUSE. The LCD will show:

Telephone Index [A]

ABC Company

:[01]

View Redial History

0:1234567890

The EasyDial directory sorts entries alphabetically in the following order:

(1) by alphabet, (2) by number and (3) by symbol.

Your machine can remember the last 10 dial numbers you ve dialed.

Press

until the dial number you want to redial appears.

If the listing that appears is the one you want to dial, skip to step 4.

Otherwise, proceed to next step.

Press START.

Scroll through the listings to find the one you want. You do this by pressing

the following cursor key:

the first character of the Location ID.

or to check different listings within that character set.

to select the character set alphabet, number or symbol for

Note: The scrolling is open-ended. For example, when you run out of

listings beginning with alphabet , pressing or automatically

moves you into listings beginning with other characters.

When the LCD displays the name you want to dial, press START.

If you ve set the document in the ADF, your machine will start the fax

transmission.

If you ve set the document on the FBS glass, enter you document size by

pressing DOCUMENT SIZE, then press START. Your machine will start the fax

transmission.

If you make a regular phone call, speak after a person answered.

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Advanced features

Broadcasting

The fastest way to fax one document to many recipients is to broadcast it.

Delayed broadcasting

What if you want the broadcast to take place later? That s the purpose of setting up

a delayed broadcast.

In an ordinary broadcast, you send the fax as you normally would, except you just

add more fax numbers. You can enter up to 230 numbers:

30 manually-dialed numbers AND

Note: Delayed commands are discussed on pages 2.8 and 2.9. And you may want

200 autodialer numbers OR 1 call group with all 200 autodialer numbers

to read Delayed transmission on page 3.11 before proceeding.

You ca n br oa d ca st u sin g a n y fu n ction th a t r equ ir es a fa x n u m ber to be

en ter ed . That means you can send a delayed broadcast, program a polling broad-

cast and even broadcast to h u b units for F-Code relay broadcast initiation. All of

these are explained in this chapter.

Follow steps 1 4 of Broadcasting basics (left column).

Press ADVANCED F UNCTIONS, ENTER.

Use the numeric keypad to enter the day of the month and time (in 24-hour

format) when you want the broadcast to occur.

Here, we ve scheduled it for 10:15 PM on the 30th.

To send a broadcast fax:

Insert the document and make any necessary adjustments as you would for a

regular fax transmission.

Delayed

Enter Time: 30/22:15

Press BROADCAST.

Enter the first fax number, as usual. Use either a one-touch number, a speed-

dial number, a call group or a regular number dialed from the numeric keypad.

Press ENTER to save the setting.

Press START. Your machine will scan your document into the memory and

return to standby mode, while showing this on the LCD:

To add more fax numbers, press BROADCAST between each one to insert a

comma. Then enter the number as described in step 3 (pressing GROUP inserts its

own comma). You can send to up to 230 numbers for a broadcast.

** Reserved **

Jun 01 2000 17:17

Press Start

[03],S098,G12,9-555_

This means your fax machine is reserved for the delayed broadcast you

just programmed, but it can still be used to send and receive faxes if your

broadcast document is stored in memory.

Im p or ta n t: Do n ot insert a comma after the last fax number.

Note: If you enter characters by mistake, press CANCEL to erase them.

Press START. Your fax machine scans the document into memory and then

sends it to each number or call group you ve entered.

Making changes to broadcasts

If you need to make changes in a broadcast after setting it up, use the

REVIEW COMMANDS function. See Reviewing or canceling parts of a broadcast, page

2.8.

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Advanced features

Delayed transmission

Take advantage of lower evening and weekend long-distance rates with delayed

transmission. Your fax machine can store up to 99 delayed commands, each of which

you can program up to 31 days in advance.

When the date and time are entered, press ENTER to save the delayed trans-

mission. The LCD shows:

Enter Fax Number

Im p or ta n t: If you program all 99 delayed transmission commands, no further

memory transmission is possible until one or more of the commands is

completed. (To review Memory transmission, see page 2.3.) However, if

all 99 delayed commands are programmed, you can always transmit

with the Real time transmission from ADF (see page 2.3).

Enter the fax number for the delayed transmission document. You can either

press a one-touch key, enter a speed-dial number or use the numeric keypad

to enter the fax number.

Press START. Your machine returns to standby mode, while showing this on

the LCD:

Setting up a delayed transmission

Im p or ta n t: Your machine only remembers the day of the month that it s supposed

to send a delayed transmission. It does not remember the month

itself. So if you want to send a transmission at 5:05 PM on J u n e 26,

don t program the transmission sooner than 5:06 PM on Ma y 26.

** Reserved **

Jan 29 2000 17:17

This means your fax machine is reserved for the delayed transmission you

just programmed.

To set up a delayed transmission:

If you set the machine for memory transmission, it will scan the document

into memory, after which you can use the machine normally.

Insert the document and make any necessary adjustments.

If you set the machine for non-memory transmission (real time transmis-

sion), the machine can receive faxes but can t transmit until your delayed

command has been performed.

Press ADVANCED FUNCTIONS. The LCD shows:

1.Delayed

Im p or ta n t: If you specified the delayed non-memory transmission (real

time transmission), do not remove the document in ADF. If the

document is removed from ADF before a delayed command com-

pletes, it cancels the delayed real time transmission.

← →

/ /Enter

Press ENTER. The LCD shows the current day of the month, followed by the

current time (in 24-hour format):

Delayed

Enter Time: 06/17:16

Use the numeric keypad to enter the day of the month and the time when you

want the fax to send the delayed transmission.

Note: Press

to move the cursor left, or

to move it right.

Here, we ve set the transmission to occur on the 11th at 11:05 PM:

Delayed

Enter Time: 11/23:05

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Advanced features

Batch transmission

Batch transmission allows you to store multiple documents in an electronic basket

throughout the day and then fax that entire basket to one location.

Your display can show only 20 characters at a time. To view characters beyond

those 20, press to scroll to the left or to scroll to the right.

To do this, just tell the machine when and where the transmission should go. When

that date and time arrives, your machine will transmit each document in the batch

box to the remote fax machine. You can store up to 40 documents (each document

can include one page or many pages) into your machine s five electronic batch boxes.

When the number appears as you want it, press ENTER. The LCD now shows:

3:Transmit Time

Enter Time: 26/14:00

Instruct your fax to send from this batch box in one of the following ways:

Op tion 1:

Once at a certain time on a certain day of the month (For exam-

ple: Do this at 5:05 PM on the 30th. ) Use the numeric keypad

to enter the date and time (24-hour format) the machine should

send the documents from the batch box:

Creating or modifying a batch box

Before sending a batch transmission, you have to create batch boxes in your fax

machine. The steps below also let you modify existing batch boxes.

To create or modify a batch box:

3:Transmit Time

Enter Time: 30/17:05

Press P r ogr a m k ey, C, 5, 0, 1, ENTER. Depending on whether you already

have a number entered for batch box 1, the LCD shows:

Op tion 2:

At a certain time each day you press the key (For example: Do

this at 5:05 PM today. ) Use the numeric keypad to enter 0, 0

(00), and then the time when the fax should send the documents

from the batch box:

Select Batch Box

1:No Number Stored

Select Batch Box

1:9-1-555-345-6789

Use the numeric keypad to enter the number (1 5) of the batch box you want

to create or modify. Here, we ve pressed 3 and see either:

3:Transmit Time

Enter Time: 00/17:05

Select Batch Box

3:No Number Stored

Select Batch Box

3:9-555-2110

Note: To change a digit in the date or the time, press

to move the cursor

left or to move it right. Then enter the correct number.

If you want to select a different batch box than the one displayed on the LCD,

use the numeric keypad to enter the batch box number now.

When the date and time are set, press ENTER.

Press ENTER. The LCD now shows either:

The LCD now shows:

3:Fax Number

9-555-2110_

3:Name ;Upper

3:Name ;Lower

Bookkeeping_

Use the numeric keypad to enter the fax number exactly as your machine

should dial it, including whatever access codes your phone system requires.

(You may want to review Special dialing characters, page 3.1.) The number

can be up to 40 characters in length:

The machine now asks you to name this batch box.

If you do not want to enter or change this batch box s name, skip to step 11.

Enter the name by using the one-touch keys. (If necessary, review Entering

characters , page 1.12) A batch box s name may be up to 24 characters in

length.

3:Fax Number

9-1-555-871-9052_

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Advanced features

Im p or ta n t: Your machine gives each document in a batch box a file number,

Press ENTER to save the batch box information.

shown as 1 above. You will need to know this file number should

you later wish to erase or print the stored document. Each

batch box holds up to 40 files (1-40).

To create or modify another batch box, repeat steps 2 11.

To finish, press stop.

Press START. The machine displays Reserved on the top line of the LCD.

This means the document is stored in memory.

Printing a list of batch boxes

You can easily print a list of your batch boxes. The list includes each box s identifier

number, the Location ID, fax number and date/time the transmission should start.

Printing a list of stored batch documents

You can print a list of the documents stored in your machine s batch boxes. This list

provides you with the documents file numbers so you can erase or print them as

needed.

To print the list, press P r ogr a m k ey, E, 1, 1, 5, ENTER.

To print the list, press P r ogr a m k ey, E, 1, 1, 6, ENTER.

Storing a document for batch transmission

Your fax machine can store up to 40 documents (each document can include one

page or many pages) in each batch box until the date and time you designate the

batch transmission to take place. Once the batch documents are transmitted, they

are automatically erased from the machine s memory.

Printing a document stored in a batch box

To print a document stored in a batch box:

Press P r ogr a m k ey, D, 3, 0, 3, ENTER. The LCD shows:

Note: For this operation to work, two things must be true:

The batch box must exist on your fax machine.

Batch Document

Enter Box No. :_

You must know the batch box s one-digit number (1 5).

To store a document in a batch box for batch transmission:

Use the numeric keypad to enter the number (1 5) of the batch box storing the

document you want to print. Here, we ve entered 1 to indicate batch box 1.

Insert the document and make any necessary adjustments.

Press ENTER. The LCD shows:

Press ADVANCED FUNCTIONS five times and then press ENTER. The LCD shows:

1:Batch Document

Enter File No. :_

Batch Tx

Enter Box No. :_

Use the numeric keypad to enter the document s file number (1 40).

Use the numeric keypad to enter the one-digit number for the batch box you

want to use. Here, we ve entered 5 to indicate batch box 5.

Press ENTER.

Batch Tx

Enter Box No. :5

Your fax machine prints the document, then returns to standby mode.

Note: Tx is a common abbreviation for transmission.

Press ENTER. The LCD shows:

Press Start

Box :5 File : 1

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Advanced features

Erasing a document stored in a batch box

Erasing an empty batch box

Batch boxes must be empty to be erased. If a box has documents stored in it, then

you first have to erase those documents. See left column.

To erase a document stored in a batch box on your fax machine:

Press P r ogr a m k ey, D, 2, 0, 3, ENTER. The LCD shows:

To erase an empty batch box:

Batch Document

Enter Box No. :_

Press P r ogr a m k ey, C, 5, 0, 2, ENTER. The LCD shows:

Select Batch Box

1:9-5551023

Use the numeric keypad to enter the number (1 5) of the batch box storing the

document you want to erase. Here, we ve entered 1 to indicate batch box 1.

1:No Number Stored

Use the numeric keypad to enter the number (1 5) of the batch box you want

to erase. Here, we ve pressed 2 and see:

Press ENTER. The LCD shows:

1:Batch Document

Enter File No. :_

Select Batch Box

2:9-1-972-5559900

Use the numeric keypad to enter the document s file number (1 40).

If you want to erase a different batch box than what appears on the LCD, enter

that batch box s number now.

Press ENTER. The fax machine now gives you one last chance to change your

mind before erasing the document.

Press ENTER. If the batch box is empty, the LCD shows:

1:Batch Document

Check Enter/Stop

2:Erase Batch Box

Check Enter/Cancel

Im p or ta n t: To quit the operation without erasing this or any document,

Im p or ta n t: If you select a batch box which is not empty, the machine beeps

press STOP. The machine returns to standby mode.

and briefly shows:

Press ENTER. The fax machine erases the document you ve chosen, then

returns to standby mode.

Select Batch Box

Document Stored

Erase any documents stored in the batch box (see left column),

then go back to step 3.

Im p or ta n t: If you want to quit without erasing the batch box you ve

selected, press CANCEL. The fax will return to step 2.

Im p or ta n t: If you want to quit without erasing any batch box, press STOP.

The machine returns to standby mode.

Press ENTER to erase the batch box.

Erase Batch Box

** Complete **

To erase another batch box, repeat steps 2 5. To finish, press STOP.

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Advanced features

Polling

Polling allows someone to fax a document to you without having to make the call or

pay for it. There are several kinds of polling:

Being polled

Not only can you poll, but you can also be polled. To set up a document for regular

polling:

Regula r polling Your fax retrieves a document from a remote fax machine.

F-Code polling Your fax retrieves a document stored as a file in the remote fax

machine. To do this, you must be communicating with another F-code-compatible

fax machine. For more information on F-Code polling, see F-Code communication,

pages 3.35.

If your fax machine is set for Tel Ready reception, change it to the reception

mode except the Tel Ready.

Im p or ta n t: Your machine ca n t be polled if it s in Tel Ready mode.

Note: For polling to work, the remote machine must also be set up to be polled.

Insert the document.

Adjust resolution and contrast if necessary. (Your fax machine will be trans-

mitting to the machine doing the polling.)

Regular polling

To set up your machine for regular polling:

Press P r ogr a m k ey, D, 1, 0, 1, ENTER.

Your fax will scan the document into memory and return to standby mode.

Make sure the document is inserted in the remote fax machine.

Once the remote fax machine polls the document you stored, your fax machine auto-

matically erases the document from memory.

Press ADVANCED F UNCTIONS twice and then press ENTER. The LCD shows:

Enter Fax Number

Printing a stored polling document

To print a document you ve stored for regular polling without erasing it,

Enter the remote fax machine s number by either pressing a one-touch key,

entering a speed-dial number or using the numeric keypad.

press P r ogr a m k ey, D, 3, 0, 1, ENTER.

To perform the regular polling now, skip to step 8.

To perform delayed regular polling, go on to step 5.

Erasing a stored polling document

Press ADVANCED F UNCTIONS, ENTER. The LCD shows:

To erase a document you ve stored for regular polling from your machine s memory,

Delayed

Enter Time: 15/17:05

press P r ogr a m k ey, D, 2, 0, 1, ENTER.

Use the numeric keypad to enter the date and time (use the 24-hour format)

when your machine should perform the delayed regular polling.

Limiting polling access to your fax machine

When you set the passcode, a calling fax which doesn t present the proper pass-

code cannot poll from your fax.

Press ENTER.

Press START.

Im p or ta n t: The passcode you use for polling operation is n ot the same as the pro-

tection passcode (see page 3.50).

When your machine polls for documents, it dials the number and, upon making con-

tact with the other machine, begins receiving the document as if the other machine

had placed the call.

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Advanced features

Note: If you re using the Block Junk Fax feature (see pages 3.54 3.55), even

incoming calls which meet the passcode test must come from phone num-

bers you ve approved.

To set your fax machine s passcode:

Decide on the four-digit passcode (0001 9999) you want to use. Wr ite it down ,

and put it in a safe place.

Press P r ogr a m k ey, B, 2, 1, 3, ENTER. The LCD shows the current code:

Passcode

:0000

Use the numeric keypad to enter the desired four-digit passcode.

Passcode

:5627

Press ENTER to save the setting.

Note: To turn off the limiting polling, change the passcode to 0000 by repeating

steps 1 4 and entering 0000 in step 3.

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Advanced features

Special features

Your fax machine has numerous special features to make your communication eas-

ier. We ll cover them here.

Setting the Soft Key

Press P r ogr a m k ey, B, 1, 0, 3, ENTER. The LCD shows:

Select Soft Key No.

1:Report

Soft keys

Soft Keys are shortcut keys. You can program the soft keys on the control panel to

turn on or off any function with just the touch of a button. Your machine has three

Soft Keys. If the light above any one of these keys glows, that means the setting

programmed into that key is active.

. . . or indicates another function you ve stored into this key.

Press

until the Soft Key (1-3) you want to change appears. In this

example, we ve chosen 3.

These keys are programmed at the factory to turn the following functions on or off:

Confirmation report (see page 3.22)

Press ENTER. The LCD shows:

3:Monitor/Call

Memory transmission (see page 2.3)

← →

/ /Enter

Monitor / Call request (see pages 2.6 and 3.25)

Press

until the function appears that you want to program into the

Note: The keys that are programmed at the factory turn the functions above them

on and off, but only for the next transmission that you send from your fax

machine. Once that transmission is complete, your machine returns to its

default setting.

But instead of using the Soft Keys to control the functions above, you can program

them to turn other functions on or off. These functions are:

key. In this example, we ve chosen Cover page.

3:Cover Page

← →

/ /Enter

Press ENTER to save the setting.

The LCD will display the next Soft Key.

If you do want to set this Soft Key, go back step 3.

If you do not want to set the currently displayed Soft Key but do want to set

another Soft Key, go back to step 2.

If you do not want to set any more Soft Keys, press STOP to finish.

Energy saving (see page 4.9)

Fax & Copy (see page 3.21)

Send TTI (see pages 1.18 and 4.2)

Security reception (see page 3.50)

Cover page (see page 3.23)

Now you can use the labels included in your machine s original packaging to label

the Soft Key function you just set.

Sort copy (see pages 2.13 and 2.16)

Negative / Positive copy (see page 2.16)

Combine (only for MFX-1600) (see page 2.17)

Copy / Fax mode (see page 1.11)

Note: And instead of just turning the function on or off for the next transmission,

as the factory-set keys do, changing the Soft Key settings actually sets the

default for your fax machine. (These default settings can be changed, if

necessary. They are not permanent.)

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Advanced features

Docu m en t stor a ge:

Macro keys

Regular polling documents (page 3.15)

F-Code polling documents (pages 3.30 3.31)

If you perform the same operation repeatedly, you can automate the operation using

a macro. A macro is a series of the several steps that you group together as a single

command to accomplish the operation automatically.

Com m u n ica tion s fu n ction s:

Delayed transmission (explained on pages 3.11)

Broadcasting (page 3.10)

A macro key faithfully records up to 60 steps that you performed to teach the macro.

You can teach the Macro keys to carry out any of the following jobs, but you cannot

teach the operation regarding the machine settings.

Regular polling (pages 3.15 3.16)

Batch transmission (pages 3.12 3.14)

F-Code transmission (page 3.34)

F-Code polling (page 3.35)

Note: One Macro key can hold only one job. It cannot combine two or more jobs.

Copy:

All copy settings

P r in tou ts:

Programming the Macro key

Machine settings list (page 4.10)

Fax settings list (page 4.10)

Press MACRO P ROGRAM, ENTER. The LCD shows:

Select Macro Key

Copy settings list (page 4.10)

M1:No Number Stored

Activity journal (page 3.22)

Delayed commands list (page 2.9)

Delayed commands documents (page 2.9)

One-touch list (page 3.3)

Press the Macro key (M1 or M2) you want to program or change. In this exam-

ple, we ve chosen M2.

Select Macro Key

M2:No Number Stored

Speed-dial list (page 3.6)

Programmable one-touch numbers list (page 3.49)

Call group directory (page 3.8)

Blocked numbers list (page 3.55)

Sample cover page (page 3.24)

Press ENTER. If you chose the key already programmed, proceed to step 4.

Otherwise, skip to step 5.

The LCD shows:

Overwrite?

Check Enter/Cancel

Department time list (page 3.57)

List of F-Code boxes (page 3.30)

List of documents stored in F-Code boxes (page 3.30)

Batch transmission documents (page 3.13)

Batch box list (page 3.13)

If you want to overwrite the operation already programmed, press ENTER.

If you want to overwrite only the job s name, press CANCEL and go to step 9.

If you do not want to overwrite the key you have choice, press STOP

The LCD of stand-by mode appears, which means the machine is ready to reg-

ister the steps into the Macro key.

List of stored batch documents (page 3.13)

F-Code Box (bulletin box) documents (page 3.31)

Macros list (page 3.20)

Fax Ready

Jun 1 2000 13:30

Stored polling documents (page 3.15)

Security receive documents (page 3.51)

Note: It keeps beeping during the job registration in order to make notice of

the registration mode.

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Advanced features

Copying with the Macro key

To copy using a Macro key:

Press the keys exactly as you operate the job you want to program into the

Macro key.

Note: You can program up to 60 steps. When it comes over 60 steps, your fax

Insert the document.

machine asks if you register the operations you have entered. If you

want to register them, press ENTER. If not, press STOP

Press the Ma cr o k ey in which you ve stored the copy command.

Note: If you want to cancel the operations you have set, press

Press START, if you have not registered START in the Macro key.

MACRO P ROGRAM, STOP and then go back to step 1.

Example 1: To program some operations for copy: Press COP Y/F AX to change

the copy mode, and set number of the copies, paper size, contrast, resolution,

reduction/enlargement rate and sort setting as you want.

Printing lists using the Macro key

To print a list using a Macro key:

Note: See Making copies (pages 2.12 2.18) for detail operations.

Press the Ma cr o k ey in which is programmed for the printing lists.

Example 2: To program the operations for printing the one-touch numbers

list: Press P r ogr a m k ey, E, 1, 0, 6, ENTER.

Press ENTER, if you have not registered ENTER in the Macro key.

If you programmed ENTER or START into the operation, proceed to step 8.

Otherwise, press MACRO P ROGRAM and skip to step 9.

Storing fax documents with the Macro key

To store a fax document for either polling or F-Code polling using a Macro key:

If you want to start immediately after pressing the Macro key when you use

it, press ENTER. If not, press CANCEL.

Insert the document.

Note: If you want to confirm the settings or operations in the Macro key

Press the Ma cr o k ey which is programmed for the storing operation you

want to use.

before you start it, press CANCEL here.

Include Start/Enter?

Check Enter/Cancel

Press ENTER, if you have not registered ENTER in the Macro key.

Fax dialing with the Macro key

To dial a fax call using a Macro key:

The LCD now shows:

M2:Name

;Upper

M2:

Name ;Upper

Insert the document.

Delayed_

Press the Ma cr o k ey in which you ve stored the fax communication com-

mand.

The machine now asks you to name this job.

If you do not want to enter or change this job s name, skip to step 11.

Press START, if you have not registered START in the Macro key.

Enter the name by using the one-touch keys. (If necessary, review Entering

characters , page 1.12) A job s name may be up to 130 characters in length.

Your fax will perform the operation now, or at whatever time you programmed.

If you programmed this key to delay its operation, the LCD shows:

Press ENTER to save the setting.

** Reserved **

Jan 29 2000 17:17

If you programmed this key to perform the operation immediately after you press it,

the LCD shows the number:

9-1-972-555-4335

A4 Normal

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Advanced features

Erasing a Macro key

Press

until the mode you want appears. The possible settings are:

Press MACRO P ROGRAM twice, ENTER. The LCD shows:

Macro Speed :Norm

← →

/ /Enter

Select Macro Key

M1:Activity journal

Macro Speed :Slow

← →

/ /Enter

Press the Macro key (M1 or M2) you want to erase. Here, we ve chosen M2.

Select Macro Key

M2:Batch box list

Macro Speed :Fast

← →

/ /Enter

Press ENTER. The LCD shows:

Press ENTER to save the setting.

Erase Macro

Check Enter/Cancel

Im p or ta n t: If you want to quit without erasing the Macro key you ve

selected, press CANCEL. The machine will return to step 2.

Press ENTER to erase the job.

Erase Macro

** Complete **

To erase another Macro key, repeat steps 2 4. Or press STOP to return to standby

mode.

Printing a list of your Macro keys

Your fax machine can print a list of the Macro keys.

The list includes:

(1) each key s Macro key number

(2) the name of the job stored in the Macro key

To print a list of Macro keys, press P r ogr a m k ey, E, 1, 1, 7, ENTER.

Setting the speed for Macros

You can adjust the speed of one step in the Macro key.

Press MACRO P ROGRAM three times, ENTER. The LCD shows:

Macro Speed :Norm

← →

/ /Enter

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Advanced features

Use the numeric keypad to enter the number of copies you want for each page

Fax & Copy

in the document. Choose from 01 to 99 copies.

With the Fax & Copy feature turned on, your machine asks if you want to make a

copy of a document each time it transmits that document from memory.

Note: If you want to quit without transmitting and copying the document,

press STOP . The machine returns to standby mode.

Note: The Fax & Copy function cannot be used for real time transmission, and

Press START to begin the transmission and copying process.

when the copy protection feature is set to on.

Note: Quick Memory transmission (see page 2.3) and the Fax & Copy function

cannot be used at the same time. If both are turned on, Quick Memory will

not work.

Help fu l tip : If you do not wish to make a copy, press CANCEL in step 4. The LCD will

show:

Canceled Copying

Start/Stop

Note: The Fax & Copy feature will use the same resolution you set for the trans-

mission for the copy s scanning resolution.

To cancel the making copy, press START. The machine start transmis-

sion process without copying the document.

Setting the Fax & Copy function

If you press STOP , the machine return to step 4.

Press P r ogr a m k ey, B, 1, 0, 6, ENTER.

Fax & Copy

:Off

← →

/ /Enter

Setting the activity journal

Just as a checkbook records your daily financial transactions, your fax machine

keeps an activity journal which records its 100 most recent fax transactions. The

activity journal lists the following information for each transaction:

Press

until the mode you want appears.

In this example, we ve chosen On.

Fax & Copy

:On

/ /Enter

Assigned number, starting each day at 001

Remote location called

← →

Press ENTER to save the setting.

Resolution mode

Starting date and time

Press STOP to return to standby mode.

Duration, in minutes and seconds

Length, in number of pages

Department code (see page 3.56)

Using the Fax & Copy function

Place the document and select resolution and contrast you require.

Result of the call If preceded by an asterisk (*), this signifies an ECM

communication (see page 4.1)

Note: With this function, you cannot select normal and halftone resolution.

Any special operations

will appear as Manual

For example, a fax call made using an optional handset

Enter the fax number. Either press a one-touch key, enter a speed-dial number,

call group number or use the numeric keypad to enter the fax number.

Your fax machine will print the activity journal automatically after 100 transac-

tions. To toggle this automatic printing on or off:

If you entered the fax number using a one-touch key, skip to step 4.

Otherwise, go on to step 3.

Press P r ogr a m k ey, C, 1, 0, 1, ENTER. The LCD shows:

Press START.

Journal AutoPrt.:Off

The LCD changes copy mode and asks the number of copies you want to make.

← →

/ /Enter

Fax & Copy

Ltr [ Ltr ] 100%

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Advanced features

Setting the reports: TCRs and RCRs

Your fax machine can print reports of transmissions and receptions.

Press

until the mode you want appears.

Here, we ve chosen On.

There are two different reports: a transmit confirmation report (TCR) and a receive

confirmation report (RCR). You can receive a TCR after sending a fax to any Group 3 fax

machine, but the RCR function works only when you send a fax to a compatible Muratec

machine. (Consult your authorized Muratec dealer with any questions about such

compatibility.) Choose the type of report you want, based on the fax machines to

which you re transmitting.

Journal AutoPrt.:On

← →

/ /Enter

Press ENTER to save the setting.

Printing an activity journal manually

To print an activity journal immediately without waiting for 100 transmissions to be

completed, press P r ogr a m k ey, E, 1, 0, 4, ENTER.

What the reports tell you

TCR

Setting the printing order of the activity journal

Your fax machine prints the activity journal for every fax transaction. For example,

if your machine has to redial a call, it will list those redials on the journal.

The TCR lists the following information for each communication:

Date and time of the TCR s printout

Remote location called

If you want to list those activities in the order of their assigned numbers, you can

change the printing order of the activity journal. To change the printing order:

Resolution mode

Starting date and time

Press P r ogr a m k ey, C, 1, 0, 2, ENTER. The LCD shows:

Duration, in minutes and seconds

Length, in number of pages

Result of the call

Journal Line Up :Off

← →

/ /Enter

Any special operations

will appear as Manual

For example, a fax call made using an optional handset

Press

until the mode you want appears.

If you want the activity journal to print in the order of assigned number,

choose On .

Otherwise, the machine will list every fax transaction of the same command

and same location.

Sample of the document

An image of the first page of the document

If an error occurs, the TCR tells you the remote location which was called, the error

code and error message (see pages 5.9 5.11).

Here, we ve chosen On.

RCR

The RCR lists the following information for each communication:

Date and time

Journal Line Up :On

← →

/ /Enter

Remote location called

Press ENTER to save the setting.

Assigned number, starting each day at 001

Resolution mode

Duration, in minutes and seconds

Length, in number of pages

Result of the call Either OK or an error code (see pages 5.9 5.10)

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Advanced features

To set the printing one of these reports:

Cover page

Press P r ogr a m k ey, C, 1, 0, 3, ENTER. The LCD shows:

Your fax machine can store a cover page to send at the beginning of each outgoing

fax. This page includes the current date and time, your Location ID and your fax

number (as stored in the TTI) and a message of up to 40 characters in length. The

information appears in a box similar to this:

TCR Selected

← →

/ /Enter

Press

until the setting you want appears.

Here, we ve chosen RCR.

Fax Message From:

Jun 1 2000 14:00

RCR Selected

← →

/ /Enter

Press ENTER to save the setting. The LCD shows:

Name:

And Sew It Goes Co.

972-555-2009

Fax Number:

Auto Print :Off

← →

/ /Enter

[We appreciate your business. Thank you!]

Your machine is asking if it should print the selected report automatically

after every fax you send.

Press

until the setting you want appears.

Here, we ve chosen On.

Turning the cover page on

Auto Print

:On

/ /Enter

Press P r ogr a m k ey, C, 2, 0, 1, ENTER. The LCD shows:

← →

Cover Page :Off

← →

/ /Enter

Press ENTER to save the setting.

To tell the fax machine it should send a cover page before each document you

transmit, press

until On appears on the LCD.

To turn the confirmation report feature on or off for only the next fax transmission,

press REP ORT.

Cover Page

:On

What happens next depends on the setting you chose:

← →

/ /Enter

If the light above the REP ORT key glows, the fax machine will print the

confirmation report automatically.

Note: To tell the machine not to send a cover page, press

until Off

appears on the LCD and press STOP

If the light above the REP ORT key doesn t glow, the fax machine will not print a

confirmation report.

Press ENTER to save the setting.

Now the cover page feature is working but your message line (shown in the example

as We appreciate your business. Thank you! ) is blank. To enter that message, see

Entering the cover page message, next page.

After you send this transmission, your machine returns to the setting you chose in

step 2, above.

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Advanced features

Entering the cover page message

OneLine + distinctive ring detection

Many phone companies now offer their customers a special service which makes it

possible for one phone line to do the work of two.

Press P r ogr a m k ey, C, 2, 0, 2, ENTER.

Use the one-touch keypad to enter a message for the cover page. Enter the

message the same way you entered your fax name during EasyStart. The

message can be up to 40 characters in length.

With this service, you physically still have one phone line, but, electronically, you

have two phone numbers. Your phone recognizes these different numbers and rings

differently for each one.

Im p or ta n t: As in EasyStart, enter letters and other non-numeric characters

For example, this makes it easy for you to have both a business number and a home

number on one phone line, so you can answer one with Jane Doe Consulting, and

the other with Hello. This works because you can tell the difference between the

distinctive patterns of the two rings.

by using the one-touch keys.

When the message appears as you want it, press ENTER to save it.

Your fax machine is also smart enough to tell the difference between two different

numbers that are ringing it. All you have to do is set up your machine for the

OneLine + distinctive ring detection (DRD) feature.

Printing the cover page

To confirm that the cover page is set correctly, print a sample cover page from your

fax machine. Press P r ogr a m k ey, E, 1, 1, 1, ENTER.

In order to use OneLine + DRD, your phone company must set up your distinctive

ring service. When it does, it will assign a ring pattern. For example, the standard

telephone ring is 2 seconds on (ringing) and 4 seconds off (silent), after which it

repeats itself.

Your fax has eight possible distinctive ring patterns for use with OneLine + DRD.

One of them should work with your phone company s DRD service. This chart lists

the patterns:

Pa tter n

On e com p lete r in g p a tter n (secon d s)

0.8 on, 0.4 off, 0.8 on, 4.0 off

0.4 on, 0.2 off, 0.4 on, 0.2 off, 0.8 on, 4.0 off

0.3 on, 0.2 off, 1.0 on, 0.2 off, 0.3 on, 4.0 off

1.0 on, 0.5 off, 1.0 on, 3.5 off

0.5 on, 0.5 off, 0.5 on, 0.5 off, 1.0 on, 3.0 off

0.5 on, 0.5 off, 1.0 on, 0.5 off, 0.5 on, 3.0 off

0.4 on, 0.6 off, 0.4 on, 4.6 off

1.5 on, 0.5 off, 0.5 on, 3.5 off

For example: pattern

is 0.3 seconds ringing, 0.2 seconds silent, 1 second ringing,

0.2 seconds silent, 0.3 seconds ringing and 4 seconds silent. Then it goes back to the

first 0.3-second ring and starts over.

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Advanced features

To use DRD on your fax machine:

Call request

Contact your phone company to make sure it has set up DRD service for you. If

possible, also find out which distinctive ring pattern the phone company has

assigned you.

You can send or receive a fax message and have a regular phone conversation on the

same call (although, not at the same time). This is called a call request. It doesn t

matter whether you re sending the fax or receiving it. You may fax first and then

talk, or talk first and then fax.

When your machine is MFX-1200; Press P r ogr a m k ey, B, 2, 1, 4, ENTER.

When your machine is MFX-1600; Press P r ogr a m k ey, B, 2, 1, 5, ENTER.

The LCD shows:

Im p or ta n t: For this feature to work, the remote fax machine must have a similar

call-request capability. Your machine must also have an optional

handset attached.

DRD

:Off

/ /Enter

← →

Faxing/receiving first, then talking

To send or receive a fax first and then talk:

Press

until the mode you want appears.

Here, we ve chosen On.

While your fax machine is sending or receiving the fax, press MONITOR/CALL.

DRD

:On

/ /Enter

← →

At the remote fax machine, the ringer will sound after that machine receives

each page.

Press ENTER.

If someone answers at the remote fax machine, your fax machine will ring

several times. If so, pick up the optional handset. In a few seconds, the line

will open and you can begin your conversation.

Ring Pattern

← →

/ /Enter

Press

until the pattern you want appears.

Talking first, then sending a fax

To talk first and then send a fax:

Here, we ve chosen

Ring Pattern

When you ve finished your phone conversation, don t hang up.

← →

/ /Enter

Insert the document you want to fax.

Press ENTER to set your machine to the displayed ring pattern.

Adjust the resolution and contrast if necessary.

Im p or ta n t: If your telephone company gives you only very general ring pattern

specifications, or if you encounter a problem while using your

machine s DRD feature, p lea se tr y ALL of th e listed r in g p a tter n s.

If you still have a problem after trying a ll of the patterns, please call

the Muratec Customer Support Center. (From the United States, call

800-347-3296.

Tell the person at the other fax machine to press START and to hang up

his/her handset. Don t hang up you r handset yet!

When you hear fax tones, press START and hang up your fax machine s

optional handset. Your fax machine will send the document.

Im p or ta n t: With your machine set for using DRD, it won t respond to any ring pat-

tern other than the one you selected above. To reset the fax so it will

respond once again to normal rings, repeat steps 2 4, a b ove except,

in step 3, toggle it to Off. Your fax will now respond normally.

Talking first, then receiving a fax

To talk first and then receive a fax:

When you ve finished your phone conversation, don t hang up.

Tell the person at the other fax machine to press START and to hang up

his/her handset. Don t hang up your handset yet!

When you hear fax tones, press START and hang up your machine s optional

handset. Your machine will receive the document and print it out.

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Advanced features

Responding to a call request

If someone requests a call from you during a fax communication, you ll hear a long

F-Code Boxes

ring after the receiving machine has received each page. To answer the call request:

F-Code: an introduction

Lift your machine s optional handset, and listen for a few seconds. You may

hear a brief series of fax tones.

The ITU-T, the United Nations agency that standardizes international telecommuni-

cations, has created a fax industry standard for using sub-addressing and

password-based communication. One name for this standard is F-Code, and that s

what we ll call it in these instructions and on your machine s display.

Shortly, the line will open and the person at the other end of the line will

answer. You and the other person now can have a normal phone conversation.

How sub-addressing works

The power of QuadAccess^ﬁ

To help understand sub-addressing, think about how someone in a large company

receives mail. For example, mail for the Accounting department is first delivered to

the company s main mailroom. Then the mailroom routes the mail to Accounting.

Your fax machine s QuadAccess feature sharply reduces the time you might spend

waiting for the machine to finish its work. QuadAccess is a more powerful version of

what already is a pretty powerful feature, called dual access. While a fax with normal

dual access allows you to do two things at once, QuadAccess allows you to do four

operations at once. For example, even if the machine is (1) printing a copy, (2) trans-

mitting from memory and (3) scanning documents for a different memory

transmission, you can still (4) program the machine.

That s the idea behind sub-addressing. Your fax and another F-Code-compatible fax

exchange special signals to indicate just where the fax really should go. It s as if the

sending fax is saying, Deliver this to room 48, and the receiving fax does just that.

Your machine has up to 50 mailboxes for these special deliveries. When someone

sends an F-Code fax to you, your machine receives it into one of those 50 mailboxes

w h i chever box the sender chooses.

Note: If your machine is MFX-1200:

Sending F-Code securely

The MFX-1200 cannot printing and scanning at same time.

If you try to scanning the document during the machine is printing, the

following message will be shown:

For greater security, you can set up a password with each F-Code sub-address,

which lets you use secure transmission, polling and relay broadcasting when com-

municating with any other F-Code compatible fax machine.

OK: Will Scan Soon

Guidelines for using F-Code

(1) To use ITU-T sub-addressing, you must create F-Code boxes in your machine

(2) Your machine holds up to 50 of these boxes

If the machine is printing the lists, the machine will scan the document

after the printing is finished.

If the machine is printing the stored document or received document,

the machine will pause the current printing job and it will give priority

to scanning the document. After scanning is finished, the machine

resumes the printing job.

(3) Your machine stores up to 30 documents into each F-Code box (each document

can include one or more pages)

Creating or modifying an F-Code box

Choosing the F-Code box type

Before you set up an F-Code box, first decide how your callers will use it a s a

bulletin box, a security box or a relay box.

Bu lletin box Stores documents that people in remote locations retrieve by

polling the box. For example, your sales branches could call in at any time to get

a printout of your latest prices that you ve stored in a bulletin box.

A bulletin box stores both scanned and retrieved documents, and it holds its

contents indefinitely (as long as the unit has AC power).

Secu r ity box Receives and stores F-Code secure communications.

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Advanced features

Rela y box Receives documents, then relays them to other machines. The

machine that relays the document is called a h u b . Your fax machine can either

send to a hub or it can be a hub.

Use the numeric keypad to enter the 4-digit

address and not the ITU-T password) and then press ENTER.

D. code (not the ITU-T sub-

Note: If you enter an invalid D. code, the fax machine rejects the attempt

and aborts this operation.

The machine is now asking you to name this F-Code box. The LCD shows:

4 elements of an F-Code box

Each F-Code box has the following four elements:

(1) F-Code box number (01-50)

03:Box Name;Upper

Muratec America_

(2) F-Code box name (up to 16 characters)

(3) F-Code sub-address (up to 20 characters - can include numbers and the * and #

characters only)

If you do not want to enter or change this F-Code box s name, skip to step 9.

If you do want to enter or change this F-Code box s name, go on to step 8.

(4) I.D. Code (4 digits)

Enter the name by using the one-touch keys. (If necessary, review Entering

characters , page 1.12) An F-Code box s name can be up to 16 characters in

length.

You will choose the information for each of these elements, and enter it into your

machine. The following steps will walk you through entering and changing that

information.

Press ENTER to save the box s name and continue. The LCD shows:

To create or modify an F-Code box:

03:Sub-Address No.

123456_

Keep pen and paper with you as you follow these steps. As you decide on a

sub-address and enter it into your machine, write it down. Remember to:

(1) write down which box goes with which sub-address, (2) write down any

The fax machine now asks for this F-Code box s sub-address. This is the

numerical identifier you must enter in order to communicate with any remote

F-Code compatible fax.

passwords or

place.

I.D. codes you enter, (3) keep these printed records in a safe

Press P r ogr a m k ey, C, 4, 0, 1, ENTER. Depending on whether you already

have a name entered for F-Code box 01, the LCD shows:

If you do not want to change an existing sub-address, skip to step 11.

Use the numeric keypad to enter the sub-address to identify this F-Code box.

The sub-address can be up to 20 characters in length and include any

combination of numbers and the * and # characters (but no other non-

numeric characters).

Select F-Code Box

01:No Number Stored

Select F-Code Box

01:NY Branch Office

Use the numeric keypad to enter the two-digit number (01-50) of the F-Code

box you want to create or modify. Here, we ve entered 0, 3 and see either:

03:Sub-Address No.

654321_

Select F-Code Box

03:No Number Stored

Select F-Code Box

03:Muratec America

Note: No other F-Code box in this machine can have the same sub-address

as the one you enter here.

If want to select a different F-Code box than the one that appears on the LCD,

use the numeric keypad to enter the two-digit F-Code box number now.

Press ENTER to save the sub-address.

Note: If you entered a sub-address already being used by another F-Code

Press ENTER. What you do next depends on whether you re creating or

modifying the F-Code box:

If creating skip to step 7.

box, the machine beeps and briefly displays:

03:Sub-Address No.

Sub-Address In Use

If modifying the LCD asks you to enter the proper I.D. code. The LCD shows:

03:Set F-Code Box

Enter I.D. Code:****

The machine now returns you to step 10. Please enter a different

number for your F-Code box s sub-address.

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Advanced features

Next, the machine asks for your F-Code box s password. This is the password

Rx P r otect

Reception protection tells this box if it s okay to receive

documents from remote locations. Callers can then poll these documents.

for ITU-T-compatible F-Code fax transactions. The LCD shows:

Rx Protect :Off

03:Password

123456789*#_

←/→/Enter

On: Open this box to receive documents from callers.

Off: Do not open this box to receive documents from callers.

Note: You don t need to have a password for the F-Code box. However, using

a password will make your F-Code communication much more secure.

Press

until the mode you want appears.

If you do not want to enter or change this box s password, skip to step 14.

Then press ENTER to save the setting and go on to the next one.

Use the numeric keypad to enter this box s ITU-T-compatible password. This

password can be up to 20 characters in length and include any combination of

numbers and the * and # characters (but no other non-numerical characters).

Here, we ve entered 135*7#9.

Au to P r in t Automatic printing of received documents tells the fax machine

if it should print a document automatically upon receiving it into this box.

Note: This setting is available only when the reception protection (Rx pro-

tect) setting is set to off (see above).

03:Password

135*7#9_

Auto Print :Off

← →

/ /Enter

Note: You cannot change the type of an existing F-Code box. If you re modi-

fying an existing F-Code box and want to change the box type, you

first must erase the old box, then create a new one.

On: Print the document automatically when the box receives it.

Off: Print the document manually, when you want to print it.

Press ENTER to save the password. The LCD now shows:

Press

until the mode you want appears.

Then press ENTER to save the setting and go on to the next one.

Box Type :Bulletin

← →

/ /Enter

Over wr ite Doc Overwriting documents tells your machine if it should

overwrite (erase) existing documents when it receives a new one.

The fax machine is asking which box type you want to assign to this box

bulletin, security or relay.

Note: This setting is available only when the reception protection setting is

set to off (see Rx Protect above).

Press

until the type of box you want appears.

Overwrite Doc. :Off

Press ENTER.

← →

/ /Enter

If you chose Bulletin, go on to step 16.

If you chose Security, skip to step 17.

If you chose Relay, skip to step 20.

On: When your machine receives a new document into this box, it will erase

any documents currently stored in it.

Off: When your machine receives a new document into this box, it will not

erase the documents stored in it. Your machine can store up to 30

documents (each document can include one or more pages) in each box.

If you ch ose Bu lletin :

The bulletin box has four additional settings:

Reception protection ( Rx Protect on the LCD)

Automatic printing of received documents ( Auto Print )

Overwriting documents ( Overwrite Doc. )

Press

until the mode you want appears.

Then press ENTER to save the setting and go on to the next one.

Erasure of transmitted documents ( Erase Tx Doc. )

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Advanced features

Enter the fax number using a one-touch key, a speed-dial number or a call

Er a se Tx Doc

Erasure of transmitted documents tells your machine if it

should erase a document from the box after a caller retrieves (polls) the

document.

group number. You cannot use the numeric keypad to enter these numbers.

To add each fax number, press BROADCAST between each one to insert a

comma, then enter the number. You can specify up to 200 numbers for a

remote unit.

Erase Tx Doc. :Off

← →

/ /Enter

On: Your machine erases the document from the box as soon as it sends it. If

you choose On , this box can be polled only once per document.

Off: Your machine does not erase a document from the box when it s polled.

As long as your machine holds AC power and you do not erase the docu-

ment from the box, the document is available indefinitely for polling.

Enter Relay Number

S001,G12_

Press ENTER to save the settings. The LCD shows:

Select TTI :Sender

Press

until the mode you want appears.

← →

/ /Enter

Press ENTER to save the setting. Then skip to step 24.

The machine asks for the type of TTI you want to appear on the faxes that are

relayed to other callers.

If you ch ose Secu r ity:

Sen d er R e l ay the document with sender unit s TTI (don t send your TTI).

Both R e l ay the document with both the sender unit s TTI and your TTI.

You r s R e l ay the document with your TTI instead of the sender unit s.

The machine asks how long you want to keep a document stored in your

machine s F-Code box. The LCD shows:

F-Code Doc Hold Time

Hold Time (00-31):00

Press

until the mode you want appears.

Press ENTER to save the settings. The LCD shows:

Use the numeric keypad to enter a two-digit number indicating how many

days (00-31), you want your fax machine to keep received documents in this

F-Code box. Here, we ve entered 09, for nine days:

Auto Print :Off

← →

/ /Enter

F-Code Doc Hold Time

Hold Time (00-31):09

On: Print the document automatically when it s received.

Off: The machine does not print it, but only relays it to the other machine.

Note: Your fax machine can store incoming documents in F-Code boxes (up

to 30 documents) as long as 31 days, after which it automatically

erases the documents. But if your machine has plenty of memory, you

may want to override the 31-day limit in order to keep the documents

indefinitely. If so, enter 00. If you choose this, you will have to delete

documents manually. (You may want to contact your authorized

Muratec dealer regarding optional memory expansion.)

Press

until the mode you want appears.

Then press ENTER to save the settings and go on to step 24.

The machine asks for your F-Code box s four-digit security

D. code. This is

the

I.D. code for the box s security, which you use to (1) print a document any

remote F-Code-compatible fax sends to this F-Code box or (2) you enter before

you can make any changes to this F-Code box.

Press ENTER to save the settings. Skip to step 24.

03:Set F-Code Box

Enter I.D. Code:0000

If you ch ose Rela y:

If you do not want to change the

Decide on a four-digit D. code (0001-9999) for this F-Code box.

Wr ite it d ow n , and put it in a safe place.

Im p or ta n t: Do not use 0000 as an D. code.

I.D. code, skip to step 27.

The machine asks for the fax number for the remote unit.

The LCD shows:

Enter Relay Number

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Advanced features

Using a bulletin box

Use the numeric keypad to enter the four-digit I.D. code for this F-Code box.

Im p or ta n t: After completing this step, you must know this code to print

Storing a document

documents sent to this F-Code box. Be sure to write it down.

Your fax machine can store up to 30 documents in each bulletin box.

Press ENTER to save the F-Code box information.

Note: For this operation to work, two things must be true:

The bulletin box must exist on your fax machine.

To create or modify another F-Code box, repeat steps 3-27.

To finish, press STOP

You must know the bulletin box s two-digit number (01-50) and four-digit

.D. code. (See Creating or Modifying an F-Code box, pages 3.26 3.27, if

necessary.)

Printing a list of F-Code boxes

To store a document in a bulletin box for polling.

The list of F-Code boxes includes:

(1) Each box s identifier number

(2) Box name (if any)

(3) Sub-address

(4) Password

(5) Box type

Insert the document and make any necessary adjustments.

Press P r ogr a m k ey, D, 1, 0, 2, ENTER The LCD shows:

Select F-Code Box

01:No Number Stored

Select F-Code Box

01:Murata Machinery

(6) Each box s settings

Use the numeric keypad to enter the two-digit identifier number (01-50) of

the F-Code box where you want to store the document.

Here, we ve entered 0, 3:

To print a list of your F-Code boxes, press P r ogr a m k ey, E, 1, 1, 3, ENTER.

Select F-Code Box

03:Muratec America

Printing a list of documents stored in your F-Code boxes

The list of documents stored in your machine s F-Code boxes includes:

If you want to use a different F-Code box than the one that appears on the

LCD, enter the box number now.

(1) Each box s identifier number

(2) Box name (if any)

(3) Box type

Press ENTER. The LCD shows:

(4) Each file number (or document number) that is stored

03:F-Code Document

Enter I.D. Code:****

To print a list of documents stored in F-Code boxes, press P r ogr a m k ey, E, 1, 1, 4,

ENTER.

Use the numeric keypad to enter the four-digit I.D. code.

Here, we ve entered 2345:

03:F-Code Document

Enter I.D. Code:2345

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Advanced features

Press ENTER.

If you ve entered an incorrect

and returns to standby mode.

If you ve entered the correct

Press ENTER. The LCD shows:

D. code, your fax machine rejects the attempt

03:F-Code Document

Enter I.D. Code:****

I.D. code, the display shows:

Use the numeric keypad to enter your F-Code box s four-digit I.D. code.

Here we ve entered 2345:

Overwrite Doc. :Off

← →

/ /Enter

03:F-Code Document

Enter I.D. Code:2345

If you choose:

On: Your bulletin box erases the currently stored document when a new

document is stored in it

Off: Your bulletin box keeps both the currently stored document and the new

document, up to 30 documents in each box.

Press ENTER.

If you ve entered an incorrect

D. code, your fax machine rejects the attempt

and aborts this operation.

If you ve entered the correct

I.D. code, the display shows:

Press

until the mode you want appears.

03:F-Code Document

FileNo. :_

Press ENTER to save the setting. Your machine starts scanning the document

into the selected bulletin box:

Use the numeric keypad to enter the file number (1-30) of the document you

want to print. Here we ve entered 3.

F-Code Doc. File: 1

Mem 99%

03:F-Code Document

Im p or ta n t: The file number (shown above as 1) tells you how many docu-

ments are in this bulletin box. Your machine numbers files 1-30.

You need to know the file s number to erase or print it.

File No.

:3_

Note: If you want to print all documents stored in the bulletin box, simply

enter 0 (zero).

Press ENTER.

Printing a document stored in a bulletin box

Your fax machine prints the chosen document(s), then returns to standby

mode.

You can print a document stored in your machine s F-Code bulletin boxes without

erasing the document from memory.

Note: If the F-Code box is not storing any documents, the machine briefly

displays the following before returning to standby mode:

To print a stored document:

Press P r ogr a m k ey, D, 3, 0, 2, ENTER The LCD shows:

03:Select F-Code Box

No Document Stored

Select F-Code Box

01:Murata Machinery

Use the numeric keypad to enter the two-digit number (01-50) of the F-Code

bulletin box that stores the document you want to print. We ve entered 03:

Select F-Code Box

03:Muratec America

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Advanced features

Erasing a document stored in a bulletin box

Press ENTER. The LCD shows:

To erase a stored document:

03:F-Code Document

Check Enter/Stop

Press P r ogr a m k ey, D, 2, 0, 2, ENTER The LCD shows:

Note: If you want to quit without erasing any document in the bulletin box,

Select F-Code Box

01:Murata Machinery

press STOP . The machine will return to standby mode.

Note: If the F-Code box is not storing any documents, the machine briefly

Use the numeric keypad to enter the two-digit number (01-50) of the F-Code

bulletin box that stores the document you want to erase. We ve entered 03:

displays the following and then returns to standby mode:

03:F-Code Document

No Document Stored

Select F-Code Box

03:Muratec America

Press ENTER to erase the document(s) and to return to standby mode.

Press ENTER. The LCD shows:

F-Code Document

** Complete **

03:F-Code Document

Enter I.D. Code:****

Note: If the F-Code box is not storing any documents, the machine briefly

displays the following before returning to step 2:

Using a security box

Select F-Code Box

No Document Stored

Printing a document you receive

When your fax machine receives a document via ITU-T sub-addressing to an F-Code

security box, your machine prints a message to let you know. The message lists: (1)

the F-Code box number that received the document, (2) the Box name, (3) the

remote machine s TTI (if any), and (4) the file numbers stored in the F-Code box.

Use the numeric keypad to enter your F-Code box s four-digit I.D. code.

Here we ve entered 2345:

03:F-Code Document

Enter I.D. Code:2345

You then have a certain number of days (see step 17 and 18 on page 3.29) in which

to print out the document before your machine automatically erases it.

Press ENTER.

If you ve entered an incorrect

Note: For this operation to work, two things must be true:

D. code, your fax machine rejects the attempt

You must know the F-Code security box s two-digit number.

and aborts this operation.

If you ve entered the correct

You must know the F-Code security box s four-digit

I.D. code.

I.D. code, the display shows:

To print a received message:

03:F-Code Document

FileNo. :_

Press P r ogr a m k ey, D, 3, 0, 2, ENTER The LCD shows:

Select F-Code Box

Use the numeric keypad to enter the file number (1-30) of the document you

want to erase. Here we ve entered 3.

01:Murata Machinery

03:F-Code Document

Use the numeric keypad to enter the two-digit number (01-50) of the F-Code

File No.

:3_

bulletin box that stores the document you want to print. We ve entered 03:

Note: If you want to erase all documents stored in the bulletin box, enter 0

Select F-Code Box

03:Muratec America

(zero).

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Advanced features

Erasing an empty F-Code box

An F-Code box must be empty in order to erase it. (If you select an F-Code box in

these steps which is not empty, the machine beeps. If this happens, print all docu-

ments in that box before erasing it.)

Press ENTER. The LCD shows:

03:F-Code Document

Enter I.D. Code:****

Note: If the F-Code security box is not storing any documents, the machine

To erase an empty F-Code box:

briefly displays the following before returning to step 2:

Press P r ogr a m k ey, C, 4, 0, 2, ENTER. The LCD shows:

03:Select F-Code Box

No Document Stored

Select F-Code Box

01:No Number Stored

Select F-Code Box

01:Murata Machinery

Use the numeric keypad to enter your F-Code box s four-digit I.D. code.

Here we ve entered 2345:

Use the numeric keypad to enter the two-digit identifier number (01-50) of

the F-Code box you want to erase. Here, we ve entered 0, 3 and see:

03:F-Code Document

Enter I.D. Code:2345

Select F-Code Box

03:Muratec America

Press ENTER.

If you want to erase a different F-Code box than the one that appears on the

LCD, enter the box number now.

If you ve entered the correct

ments in the F-Code security box and then erases them.

If you ve entered an incorrect D. code, your fax machine aborts the opera-

tion and returns to standby mode.

I.D. code, your fax machine prints all docu-

Press ENTER. If the F-Code box is empty, the LCD shows:

03:Erase F-Code Box

Enter I.D. Code:****

Using a relay box

Once your fax machine receives a document via ITU-T sub-addressing to one of its F-

Code relay boxes, it sends it to the other fax machines that you ve set up on your

relay box. (See Creating or Modifying an F-Code box , pages 3.26 3.27.)

Im p or ta n t: If you select an F-Code box which is not empty, the machine

beeps and, before returning to step 3, briefly displays:

Select F-Code Box

Box In Use

If you set the Auto print mode to on when you created the relay box, your machine

will print the received document, then relay it to the other machine. Otherwise,

your machine will only relay it to the other machines, not print it. See If you chose

Relay, page 3.29 for more details on this setting.

Print any documents received in the F-Code box, then repeat

this procedure from the beginning to erase the box.

Otherwise, select another F-Code box.

Also, you can send (relay broadcast initiation) the document to another hub

machine s F-Code box and get that machine to relay it to others. See F-Code trans-

mission on pages 3.34 3.35 for more detail.

Use the numeric keypad to enter the four-digit I.D. code.

Here, we ve entered 2345:

03:Erase F-Code Box

Enter I.D. Code:2345

The hub performs a relay broadcast, and the machine which sends the original doc-

ument to the hub has performed a relay broadcast initiation.

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Advanced features

Press ENTER.

If you want to toggle between real time transmission and memory transmis-

sion, press MEMORY TRANSMIT.

If you ve entered an incorrect

and returns to standby mode.

If you ve entered the correct

D. code, your fax machine rejects the attempt

Press ADVANCED F UNCTIONS three times and then press ENTER.

I.D. code, the display shows:

Enter Sub-Address

03:Erase F-Code Box

Check Enter/Cancel

Use the numeric keypad to enter the appropriate sub-address in the remote

machine. In this example, we ve entered 123456.

Note: If you want to quit without erasing the F-Code box you ve selected,

press CANCEL. The fax will return to step 2.

Enter Sub-Address

123456_

Note: If you want to quit without erasing any F-Code box, press STOP

The machine returns to standby mode.

Press ENTER to erase the F-Code box.

Note: If you make a mistake, press CANCEL to erase the character, then

enter the correct number.

Erase F-Code Box

** Complete **

Press ENTER. The LCD shows:

Enter Password

To erase another F-Code box, repeat steps 2-7.

To finish, press STOP

Note: If this sub-address does not have a password, skip to step 8.

Use the numeric keypad to enter the password. In this example, we ve

entered 654321.

F-Code transmission and polling

With F-Code, your machine can send secure transmissions, perform relay broadcast

initiations and even poll from other ITU-T-equipped machines, regardless of manu-

facturer.

Enter Password

654321_

You can do this two ways:

Press ENTER. The LCD shows:

Using the programmable one-touch key (see pages 3.41 3.44)

Entering the ITU-T sub-address and password directly, which is what we ll

describe here.

Enter Fax Number

Note: For F-Code communication to work, three things must be true:

Enter the fax number either by pressing a one-touch key, entering a speed-

dial number or dialing from the numeric keypad. Do n ot press START.

The remote fax machine must support ITU-T sub-addressing

The remote fax must have a mailbox with an ITU-T sub-address created

on it

What you do now depends on when you want the transmission to begin.

To have it begin now, skip to step 13.

You must know the ITU-T sub-address and password (if any) for the

remote machine s mailbox

To delay it, go on to step 11.

Press ADVANCED F UNCTIONS, ENTER. The LCD shows:

F-Code transmission

Delayed

Enter Time: 15/17:05

Insert the document.

Adjust the resolution and contrast if necessary.

Use the numeric keypad to enter the day and time when the transmission

should begin, then press ENTER.

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Advanced features

Press START.

Press ADVANCED F UNCTIONS, ENTER. The LCD shows:

Delayed

Enter Time: 15/17:05

If in step 10 you chose an immediate transmission, your fax machine begins dialing.

If you chose a delayed command, the machine shows Reserved on the LCD, indicat-

ing that it has stored the command in memory and will complete it later.

Use the numeric keypad to enter the day and time when the polling should

begin, then press ENTER.

F-Code polling

Press START.

Press F AX to switch the machine to Fax mode.

If in step 8 you chose an immediate polling, your fax machine begins dialing. If you

chose a delayed command, the machine shows Reserved on the LCD, indicating that

it has stored the command in memory and will complete it later.

Press ADVANCED F UNCTIONS four times and then press ENTER.

Enter Sub-Address

Use the numeric keypad to enter the appropriate sub-address.

In this example, we ve entered 123456.

Enter Sub-Address

123456_

Note: If you make a mistake, press CANCEL to erase the character, then

enter the correct number.

Press ENTER. The LCD shows:

Enter Password

Note: If this sub-address does not have a password, skip to step 6.

Use the numeric keypad to enter the password. In this example, we ve

entered 654321.

Enter Password

654321_

Press ENTER. The LCD shows:

Enter Fax Number

Enter the fax number either by pressing a one-touch key, entering a speed-

dial number or dialing from the numeric keypad. Do n ot press START.

What you do now depends upon when you want the polling to begin.

To have it begin now, skip to step 11.

To delay it, go on to step 9.

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Advanced features

List of stored batch documents (page 3.13)

Macros list (page 3.20)

Programmable one-touch keys

Using the power of programmable one-touch keys

Docu m en t stor a ge:

In order to complete some operations on your machine, you may have to follow sev-

eral steps and press several different buttons. But programming your machine s

one-touch keys (P 1 and P 2) can reduce those many steps to a simple press of a key.

Regular polling documents (page 3.15)

F-Code polling documents (pages 3.30 3.31)

You can teach the one-touch keys to carry out any of the following operations:

Com m u n ica tion s fu n ction s:

Delayed transmission (explained on page 3.11)

Broadcasting (page 3.10)

Programming a delayed transmission

To program a delayed transmission into a programmable one-touch key:

Press P r ogr a m k ey, A, 3, 0, 1, ENTER. The LCD shows the first empty pro-

grammable one-touch number available:

Regular polling (pages 3.15 3.16)

F-Code transmission (page 3.34)

F-Code polling (page 3.35)

Select Program No.

P2:No Number Stored

Batch transmission (pages 3.12 3.14)

Note: If P 2 appears on the LCD, it means that you have already entered a

number for P 1. You can see what you programmed into P 1 by press-

ing , if you want. For example, if you set P 1 for storing of the polling

document, you will see:

To teach these keys, you tell the machine four simple things:

How

Wh o

The key you re programming

The number(s) the machine should dial

The operation it should perform

Wh a t

Wh en

Select Program No.

P1:Polling Document

The date(s) and time(s) when you want it to perform the operation

P r in tou ts:

Press

enter.

to go back to the programmable one-touch key you want to

Machine settings list (page 4.10)

Fax settings list (page 4.10)

Note: To erase a programmable one-touch key, see page 3.49.

Copy settings list (page 4.10)

Activity journal (page 3.22)

Press the key that you want to program or change. Here, we ve selected P 2.

Select Program No.

P2:No Number Stored

Delayed commands list (page 2.9)

One-touch list (page 3.3)

Note: If you re changing a previously stored command: If your previous com-

mand for this key was a for a delayed operation, and you want to keep

this key programmed for a delayed operation, use these instructions

to make changes. But if you want to assign this key to a completely

different operation for batch transmission, then you must first erase

the stored command before programming the new one.

Speed-dial list (page 3.6)

Programmable one-touch list (page 3.49)

Call group directory (page 3.8)

Blocked numbers list (page 3.55)

Sample cover page (page 3.24)

Department time list (page 3.57)

List of F-Code boxes (page 3.30)

List of documents stored in F-Code boxes (page 3.30)

Batch box list (page 3.13)

If you want to select a different programmable one-touch key than what

appears on the LCD, press that key now.

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Advanced features

Perform the command at a certain time each day you press the

key. (For example, Do this at 5:05 PM today. )

To select this option, use the numeric keypad to enter 0, 0 and

then the time the fax should perform the command:

Op tion 2:

Press ENTER. The LCD asks which operation you want to program into the pro-

grammable one-touch:

Type :Communication

← →

/ /Enter

Delayed

Enter Time: 00/17:05

Note: If changing a previously stored command, skip to step 7.

Press until Communication appears.

Press ENTER, ENTER. The LCD asks if you want to make additional settings for

this programmable one-touch number.

Type :Communication

← →

/ /Enter

Option

:Off

/ /Enter

← →

Press ENTER. The LCD now shows either:

If you do not want to make additional settings, press ENTER. Then skip to step

P2:Fax#/Advan.Func.

9-5558743_

24.

If you do want to make additional settings, press

and ENTER.

The LCD asks which resolution you want to use for this programmable one-

touch number.

Use the numeric keypad to enter the number exactly as your machine should

dial it, including whatever codes your phone system requires. The number can

be up to 40 characters in length:

Resolution :------

← →

/ /Enter

P2:Fax#/Advan.Func.

9-5550629_

Press

until the mode you want appears.

Your display can show only 20 characters at a time. To view characters beyond

Note: For any of the following settings, choose ----- if you do not want to

those 20, press

to scroll to the left or

to scroll to the right.

specify the displayed setting for this programmable one-touch key.

Im p or ta n t: Do n ot press ENTER.

Press ENTER. The LCD asks you to select a contrast mode for each programma-

ble one-touch number.

Now, while you can still see the fax number on the LCD, press

ADVANCED F UNCTIONS, ENTER. The LCD shows:

Contrast :-------

← →

/ /Enter

Delayed

Enter Time: 11/20:30

Press

until the mode you want appears.

Next, tell your fax to carry out this delayed command one of these ways:

Press ENTER. The LCD asks if you want the memory transmission on or off

when using this programmable one-touch number.

Op tion 1:

Perform the command once at a certain time on a certain day of

the month. (For example, Do this at 5:05 PM on the 30th. )

To select this option, use the numeric keypad to enter the date

and time when the fax should perform the command:

Memory Tx

← →

:---

/ /Enter

Delayed

Enter Time: 30/17:05

Press

until the mode you want appears.

3.37

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Advanced features

Programming a broadcast / group

Programming a broadcast is very similar to programming a delayed transmission.

But instead of sending to just one phone number, you set up multiple numbers for

the transmission.

Press ENTER. The LCD asks you for the type of confirmation report you want to

set for this programmable one-touch number.

Report

:---

← →

/ /Enter

To program a broadcast / group into a programmable one-touch key:

Press

until the mode you want appears.

Press P r ogr a m k ey, A, 3, 0, 1, ENTER. The LCD shows the first empty pro-

grammable one-touch number available:

Press ENTER. The LCD asks if you want to send a cover page for this program-

mable one-touch number.

Select Program No.

P2:No Number Stored

Cover Page

:---

/ /Enter

← →

Note: If P 2 appears on the LCD, it means that you have already entered a

number for P 1. You can see what you programmed into P 1 by press-

ing , if you want. For example, if you set P 1 for storing of the polling

document, you will see:

Press

until the mode you want appears.

Press ENTER. The LCD asks if you want to turn the Fax & Copy feature on or

off for this programmable one-touch number.

Select Program No.

P1:Polling Document

Fax & Copy

:---

/ /Enter

Press

enter.

to go back to the programmable one-touch key you want to

← →

Note: When the memory transmission is set to off in step 15, this LCD will

Note: To erase a programmable one-touch key, see page 3.49.

not appear and go to step 24.

Press the key that you want to program or change. Here, we ve selected P 2.

Press

until the mode you want appears.

Select Program No.

P2:No Number Stored

Press ENTER.

Press STOP to return your machine to standby mode.

Note: If you re changing a previously stored command: If your previous com-

mand for this key was a for a broadcast/group transmission, and you

want to keep this key programmed for a broadcast/group transmis-

sion, use these instructions to make changes. But if you want to

assign this key to a completely different operation for batch transmis-

sion, then you must first erase the stored command before

programming the new one.

If you want to select a different programmable one-touch key than what

appears on the LCD, press that key now.

Press ENTER. The LCD asks which operation you want to program into the pro-

grammable one-touch:

Type :Communication

← →

/ /Enter

Note: If changing a previously stored command, skip to step 7.

3.38

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Advanced features

Perform the command at a certain time each day you press the

key. (For example, Do this at 5:05 PM today. )

To select this option, use the numeric keypad to enter 0, 0 and

then the time the fax should perform the command:

Op tion 2:

Press

until Communication appears.

Type :Communication

← →

/ /Enter

Delayed

Enter Time: 00/17:05

Press ENTER. The LCD now shows either:

P2:Fax#/Advan.Func.

9-5558743_

Press ENTER, ENTER.

The LCD asks if you want to make additional settings for this programmable

one-touch number.

Use the numeric keypad to enter up to 230 fax numbers you can use any

combination of call groups, one-touch keys, speed-dial numbers and manually-

dialed numbers.

Option

:Off

/ /Enter

Im p or ta n t: Do n ot press ENTER.

← →

Press BROADCAST to enter a comma between each number or call group.

Im p or ta n t: Do n ot insert a comma after the la st number.

If you do not want to make additional settings, press ENTER. Then skip to step

23.

If you do want to make additional settings, press

and ENTER.

To enter a speed-dial number, press SP EED DIAL/TEL INDEX and the number s

three-digit identifier.

To enter a call group, press GROUP DIAL and the group s identifier number.

The LCD asks which resolution you want to use for this programmable one-

touch number.

P2:Fax#/Advan.Func.

G5,G7,[01],S006,9-55

Resolution :------

← →

/ /Enter

Your display can show only 20 characters at a time. To view characters beyond

Press

until the mode you want appears.

those 20, press

to scroll to the left or

to scroll to the right.

Note: For any of the following settings, choose ----- if you do not want to

If you want the broadcast to begin immediately every time you press the key,

press ENTER and skip to step 11.

If you want to delay the broadcast, press ADVANCED F UNCTIONS, ENTER.

specify the displayed setting for this programmable one-touch key.

Press ENTER. The LCD asks you to select a contrast mode for each programma-

ble one-touch number.

Next, tell your fax to carry out this delayed command one of these ways:

Contrast :-------

Op tion 1:

Perform the command once at a certain time on a certain day of

the month. (For example, Do this at 5:05 PM on the 30th. )

To select this option, use the numeric keypad to enter the date

and time when the fax should perform the command:

← →

/ /Enter

Press

until the mode you want appears.

Press ENTER. The LCD asks you for the type of confirmation report you want to

set for this programmable one-touch number.

Delayed

Enter Time: 30/17:05

Report

:---

← →

/ /Enter

Press

until the mode you want appears.

3.39

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Advanced features

Programming regular polling

Press ENTER. The LCD asks if you want to send a cover page for this program-

mable one-touch number.

To program a regular polling operation into a programmable one-touch key:

Cover Page

:---

/ /Enter

Press P r ogr a m k ey, A, 3, 0, 1, ENTER. The LCD shows the first empty pro-

grammable one-touch number available:

← →

Press

until the mode you want appears.

Select Program No.

P2:No Number Stored

Press ENTER. The LCD asks if you want to turn the Fax & Copy feature on or

off for this programmable one-touch number.

Note: If P 2 appears on the LCD, it means that you have already entered a

number for P 1. You can see what you programmed into P 1 by press-

ing , if you want. For example, if you set P 1 for storing of the polling

document, you will see:

Fax & Copy

:---

/ /Enter

← →

Press

until the mode you want appears.

Select Program No.

P1:Polling Document

Press ENTER.

Press

enter.

to go back to the programmable one-touch key you want to

Press STOP to return your machine to standby mode.

Press the key that you want to program or change. Here, we ve selected P 2.

Select Program No.

P2:No Number Stored

Note: If your previous command for this key was for a polling transmission

and you want to keep this key programmed for a polling transmission,

use these instructions to make changes. But if you want to assign this

key to a completely different operation (for a delayed transmission, for

example), then you first must erase the stored command before pro-

gramming the new one.

Note: To erase a programmable one-touch key, see page 3.49.

If you want to select a different programmable one-touch key than the one

that appears on the LCD, press that key now.

Press ENTER. The LCD asks which operation you want to program into the pro-

grammable one-touch:

Type :Communication

← →

/ /Enter

Note: If changing a previously stored command, skip to step 7.

Press until Communication appears.

Type :Communication

← →

/ /Enter

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Advanced features

Programming an F-Code transmission

For this operation to work, two things must be true:

Press ENTER. The LCD now shows either:

P2:Fax#/Advan.Func.

9-5558743_

You must know how the remote fax is using each F-Code box to which you re

transmitting for example, as a security box or a relay box. Different fax manu-

facturers may use slightly different terms, but the concepts are the same.

Use the numeric keypad to enter the number exactly as your machine should

dial it, including whatever codes your phone system requires. The number can

be up to 40 characters in length:

You must know the remote fax s ITU-T sub-address and password for each box to

which you want to transmit.

To program an F-Code transmission into a programmable one-touch key:

P2:Fax#/Advan.Func.

9-5550696_

Press P r ogr a m k ey, A, 3, 0, 1, ENTER. The LCD shows the first empty pro-

grammable one-touch number available:

Your display shows only 20 characters at a time. To view characters beyond

Select Program No.

P2:No Number Stored

those 20, press

to scroll to the left or

to scroll to the right.

Im p or ta n t: Do n ot press ENTER.

Note: If P 2 appears on the LCD, it means that you have already entered a

number for P 1. You can see what you programmed into P 1 by press-

ing , if you want. For example, if you set P 1 for storing of the polling

document, you will see:

Next, while you can still see the fax number on the LCD, press ADVANCED F UNC-

TIONS twice and then press ENTER.

If you want the polling to begin immediately every time you press the key,

press ENTER and skip to step 12.

If you want to delay the polling, press ADVANCED F UNCTIONS, ENTER.

Select Program No.

P1:Polling Document

Next, tell your fax to carry out this delayed command one of these ways:

Press

enter.

to go back to the programmable one-touch key you want to

Op tion 1:

Perform the command once at a certain time on a certain day of

the month. (For example, Do this at 5:05 PM on the 30th. )

To select this option, use the numeric keypad to enter the date

and time when the fax should perform the command:

Note: To erase a programmable one-touch key, see page 3.49.

Press the key that you want to program or change. Here, we ve selected P 2.

Delayed

Enter Time: 30/17:05

Select Program No.

P2:No Number Stored

Op tion 2:

Perform the command at a certain time each day you press the

key. (For example, Do this at 5:05 PM today. )

To select this option, use the numeric keypad to enter 0, 0 and

then the time the fax should perform the command:

Note: If your previous command for this key was for an F-Code transmis-

sion and you want to keep this key programmed for an F-Code

transmission, use these instructions to make changes. But if you want

to assign this key to a completely different operation (for a delayed

transmission, for example), then you first must erase the stored com-

mand before programming the new one.

Delayed

Enter Time: 00/17:05

If you want to select a different programmable one-touch key than the one

that appears on the LCD, press that key now.

Press ENTER, ENTER.

Press STOP to return your machine to standby mode.

Press ENTER. The LCD asks which operation you want to program into the pro-

grammable one-touch:

Type :Communication

← →

/ /Enter

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Advanced features

Note: If changing a previously stored command, skip to step 7.

Press until Communication appears.

If you want the transmission to begin immediately every time you press the

key, press ENTER and skip to step 15.

If you want to delay the transmission, press ADVANCED F UNCTIONS, ENTER.

Type :Communication

← →

Next, tell your fax to carry out this delayed command one of these ways:

/ /Enter

Op tion 1:

Perform the command once at a certain time on a certain day of

the month. (For example, Do this at 5:05 PM on the 30th. )

To select this option, use the numeric keypad to enter the date

and time when the fax should perform the command:

Press ENTER. The LCD now shows either:

P2:Fax#/Advan.Func.

9-5558743_

Delayed

Enter Time: 30/17:05

Use the numeric keypad to enter the number exactly as your machine should

dial it, including whatever codes your phone system requires. The number can

be up to 40 characters in length:

Op tion 2:

Perform the command at a certain time each day you press the

key. (For example, Do this at 5:05 PM today. )

P2:Fax#/Advan.Func.

9-5550629_

To select this option, use the numeric keypad to enter 0, 0 and

then the time when the fax should perform the command:

Your display can show only 20 characters at a time. To view characters beyond

Delayed

those 20, press

to scroll to the left or

to scroll to the right.

Enter Time: 00/17:05

Im p or ta n t: Do n ot press ENTER.

Press ENTER, ENTER.

Now, while you still can see the fax number on the LCD, press ADVANCED

F UNCTIONS three times and then press ENTER. The LCD shows:

The LCD asks if you want to make additional settings for this programmable

one-touch number.

Enter Sub-Address

Option

:Off

/ /Enter

Use the numeric keypad to enter the ITU-T sub-address for the box to which

you want to send the document. Here, we ve entered 123456:

← →

If you do not want to make additional settings, press ENTER. Skip to step 29.

If you do want to make additional settings, press

Enter Sub-Address

123456_

and ENTER.

The LCD asks which resolution you want to use for this programmable one-

touch number.

Press ENTER. The LCD shows:

Resolution :------

Enter Password

← →

/ /Enter

Press

until the mode you want appears.

Note: If there isn t a password for this box, press ENTER, then skip to step 13.

Note: For any of the following settings, choose ----- if you do not want to

Use the numeric keypad to enter the appropriate ITU-T password for the box.

Here, we ve entered 654321:

specify the displayed setting for this programmable one-touch key.

Enter Password

654321_

When finished, press ENTER.

3.42

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Advanced features

Programming F-Code polling

For this operation to work, two things must be true:

Press ENTER. The LCD asks you to select a contrast mode for each programma-

ble one-touch number.

The document which you re polling must exist in the remote fax s F-Code box (ITU-T

standard sub-addressing/password box).

Contrast :-------

← →

/ /Enter

You must know the remote fax s ITU-T sub-address and password (if any) for each

box you want to poll.

Press

until the mode you want appears.

To program an F-Code polling operating into a programmable one-touch key:

Press ENTER. The LCD asks if you want the memory transmission on or off

when using this programmable one-touch number.

Press P r ogr a m k ey, A, 3, 0, 1, ENTER. The LCD shows the first empty pro-

grammable one-touch number available:

Memory Tx

← →

:---

/ /Enter

Select Program No.

P2:No Number Stored

Press

until the mode you want appears.

Note: If P 2 appears on the LCD, it means that you have already entered a

number for P 1. You can see what you programmed into P 1 by press-

ing , if you want. For example, if you set P 1 for storing of the polling

document, you will see:

Press ENTER. The LCD asks you for the type of confirmation report you want to

set for this programmable one-touch number.

Report

:---

← →

/ /Enter

Select Program No.

P1:Polling Document

Press

until the mode you want appears.

Press

enter.

to go back to the programmable one-touch key you want to

Press ENTER. The LCD asks if you want to send a cover page for this program-

mable one-touch number.

Note: To erase a programmable one-touch key, see page 3.49.

Cover Page

:---

/ /Enter

Press the key that you want to program or change. Here, we ve selected P 2.

← →

Select Program No.

P2:No Number Stored

Press

until the mode you want appears.

Note: If your previous command for this key was for an F-Code polling oper-

ation and you want to keep this key programmed for an F-Code

polling operation, use these instructions to make changes. But if you

want to assign this key to a completely different operation (for a

delayed transmission, for example), then you first must erase the

stored command before programming the new one.

Press ENTER. The LCD asks if you want to turn the Fax & Copy feature on or

off for this programmable one-touch number.

Fax & Copy

:---

/ /Enter

← →

Note: When the memory transmission is set to off in step 20, this LCD will

If you want to select a different programmable one-touch key than the one

that appears on the LCD, press that key now.

not appear and go to step 29.

Press

until the mode you want appears.

Press ENTER. The LCD asks which operation you want to program into the pro-

grammable one-touch:

Press ENTER.

Type :Communication

Press STOP to return your machine to standby mode.

← →

/ /Enter

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Advanced features

Note: If changing a previously stored command, skip to step 7.

Press until Communication appears.

If you want the transmission to begin immediately every time you press the

key, press ENTER and skip to step15.

If you want to delay the transmission, press ADVANCED F UNCTIONS, ENTER.

Type :Communication

← →

Next, tell your fax to carry out this delayed command one of these ways:

/ /Enter

Op tion 1:

Perform the command once at a certain time on a certain day of

the month. (For example, Do this at 5:05 PM on the 30th. )

To select this option, use the numeric keypad to enter the date

and time when the fax should perform the command:

Press ENTER. The LCD now shows either:

P2:Fax#/Advan.Func.

9-5558743_

Delayed

Enter Time: 30/17:05

Use the numeric keypad to enter the number exactly as your machine should

dial it, including whatever codes your phone system requires. The number can

be up to 40 characters in length:

Op tion 2:

Perform the command at a certain time each day you press the

key. (For example, Do this at 5:05 PM today. )

P2:Fax#/Advan.Func.

9-5550629_

To select this option, use the numeric keypad to enter 0, 0 and

then the time when the fax should perform the command:

Your display can show only 20 characters at a time. To view characters beyond

Delayed

those 20, press

to scroll to the left or

to scroll to the right.

Enter Time: 00/17:05

Im p or ta n t: Do n ot press ENTER.

Press ENTER, ENTER.

Now, while you still can see the fax number on the LCD, press ADVANCED

F UNCTIONS four times and then press ENTER. The LCD shows:

Press STOP to return your machine to standby mode.

Enter Sub-Address

Use the numeric keypad to enter the ITU-T sub-address for the box to which

you want to send the document. Here, we ve entered 123456:

Enter Sub-Address

123456_

Press ENTER. The LCD shows:

Enter Password

Note: If there isn t a password for this box, press ENTER, then skip to step 14.

Use the numeric keypad to enter the appropriate ITU-T password for the box.

Here, we ve entered 654321:

Enter Password

654321_

When finished, press ENTER.

3.44

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Advanced features

Programming a batch transmission

For this operation to work, two things must be true:

Press

until Communication appears.

Type :Communication

← →

The batch box you re using must exist on your fax machine.

/ /Enter

You must know the batch box s identifier number (1 5).

To program a batch transmission into a programmable one-touch key:

Press ENTER, ADVANCED FUNCTIONS five times and then press ENTER. The LCD

shows:

Press P r ogr a m k ey, A, 3, 0, 1, ENTER. The LCD shows the first empty pro-

grammable one-touch number available:

Batch Tx

Enter Box No. :_

Select Program No.

P2:No Number Stored

Use the numeric keypad to enter the one-digit identifier for the batch box you

want to assign to this one-touch key. Here, we ve entered 5:

Note: If P 2 appears on the LCD, it means that you have already entered a

number for P 1. You can see what you programmed into P 1 by press-

ing , if you want. For example, if you set P 1 for storing of the polling

document, you will see:

Batch Tx

Enter Box No. :5

Note: To change an identifier already entered, press CANCEL to erase it.

Select Program No.

P1:Polling Document

Then re-enter the correct identifier.

Press ENTER. The LCD asks if you want to make additional settings for this

programmable one-touch number.

Press

enter.

to go back to the programmable one-touch key you want to

Option

:Off

/ /Enter

Note: To erase a programmable one-touch key, see page 3.49.

← →

Press the key that you want to program or change. Here, we ve selected P 2.

If you do not want to make additional settings, press ENTER. Skip to step 16.

If you do want to make additional settings, press

Select Program No.

P2:No Number Stored

and ENTER.

The LCD asks which resolution you want to use for this programmable one-

touch number.

Note: If your previous command for this key was for a batch transmission

and you want to keep this key programmed for a batch transmission,

use these instructions to make changes. But if you want to assign this

key to a completely different operation (for a delayed transmission, for

example), then you first must erase the stored command before pro-

gramming the new one.

Resolution :-----

← →

/ /Enter

Press

until the mode you want appears.

Note: For any of the following settings, choose ----- if you do not want to

If you want to select a different programmable one-touch key than the one

that appears on the LCD, press that key now.

specify the displayed setting for this programmable one-touch key.

Press ENTER. The LCD asks you to select a contrast mode for each programma-

ble one-touch number.

Press ENTER. The LCD asks which operation you want to program into the pro-

grammable one-touch:

Contrast :-------

Type :Communication

← →

/ /Enter

← →

/ /Enter

Press

until the mode you want appears.

Note: If changing a previously stored command, skip to step 7.

3.45

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Advanced features

Programming printouts

Press ENTER. The LCD asks if you want to turn the Fax & Copy feature on or

off for this programmable one-touch number.

To program a programmable one-touch key to print a list:

Fax & Copy

:---

/ /Enter

Press P r ogr a m k ey, A, 3, 0, 1, ENTER. The LCD shows the first empty pro-

grammable one-touch number available:

← →

Press

until the mode you want appears.

Select Program No.

P2:No Number Stored

Press ENTER.

Note: If P 2 appears on the LCD, it means that you have already entered a

number for P 1. You can see what you programmed into P 1 by press-

ing , if you want. For example, if you set P 1 for printing a list of the

machine settings, you will see:

Press STOP to return your machine to standby mode.

Select Program No.

P1:Machine Settings

Press

enter.

to go back to the programmable one-touch key you want to

Note: To erase a programmable one-touch key, see page 3.49.

Press the key that you want to program or change. Here, we ve selected P 2.

Select Program No.

P2:No Number Stored

Note: If your previous command for this key was for printing a list and you

want to keep this key programmed for printing a list, use these

instructions to make changes. But if you want to assign this key to a

completely different operation (for a delayed transmission, for exam-

ple), then you first must erase the stored command before

programming the new one.

If you want to select a different programmable one-touch key than the one

that appears on the LCD, press that key now.

Press ENTER. The LCD asks which operation you want to program into the pro-

grammable one-touch:

Type :Communication

← →

/ /Enter

Note: If changing a previously stored command, skip to step 7.

Press until List Print appears.

Type :List Print

← →

/ /Enter

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Advanced features

Programming a document storage operation

If you want to program a programmable one-touch key to store an F-Code polling

document, two things must be true:

Press ENTER. The LCD asks which list you want to program into the program-

mable one-touch:

P2:Machine Settings

The F-Code bulletin box must exist on your fax machine.

← →

/ /Enter

You must know the F-Code bulletin box s two-digit number (01-50) and name.

Press

until the list you want appears.

To program your programmable one-touch to store a regular polling document or

F-Code polling document:

Press ENTER.

Press P r ogr a m k ey, A, 3, 0, 1, ENTER. The LCD shows the first empty pro-

grammable one-touch number available:

Press STOP to return your machine to standby mode.

Select Program No.

P2:No Number Stored

Note: If P 2 appears on the LCD, it means that you have already entered a

number for P 1. You can see what you programmed into P 1 by press-

ing , if you want. For example, if you set P 1 for storing of the polling

document, you will see:

Select Program No.

P1:Polling Document

Press

enter.

to go back to the programmable one-touch key you want to

Note: To erase a programmable one-touch key, see page 3.49.

Press the key that you want to program or change. Here, we ve selected P 2.

Select Program No.

P2:No Number Stored

Note: If your previous command for this key was to store a document and

you want to keep this key programmed to store a document, use these

instructions to make changes. But if you want to assign this key to a

completely different operation (for a delayed transmission, for exam-

ple), then you first must erase the stored command before

programming the new one.

If you want to select a different programmable one-touch key than the one

that appears on the LCD, press that key now.

Press ENTER. The LCD asks which operation you want to program into the pro-

grammable one-touch:

Type :Communication

← →

/ /Enter

Note: If changing a previously stored command, skip to step 7.

3.47

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Advanced features

Press

until Store Document appears.

The LCD asks if you want to program additional settings for this one-touch.

Type :Store Document

← →

Option

:Off

/ /Enter

← →

/ /Enter

Press ENTER. The LCD asks which storing menu you want to program into the

programmable one-touch:

If you do not want to program additional settings, press ENTER. Go to step 22.

If you do want to program additional settings, press

and ENTER, then go on

to step 15.

P2:Polling Document

The LCD asks which resolution you want each time you use this programma-

ble one-touch number.

← →

/ /Enter

Press

until the mode you want appears.

Resolution :------

← →

/ /Enter

Press ENTER.

If you select the Polling Document operation, skip to step 14.

If you select the F-Code Document operation, go on to step 9.

Press

until the mode you want appears.

Note: For any of the following settings, choosing --- tells the machine to

The LCD asks which F-Code bulletin box you want to use.

use its default setting for this programmable one-touch key.

Select F-Code Box

01:Murata Machinery

Press ENTER. The LCD asks which contrast mode you want each time you use

this programmable one-touch number.

Contrast :-------

Use the numeric keypad to enter the two-digit identifier number (01-50) of

the F-Code box in which you want to store the document. Here, we ve entered

0, 3:

← →

/ /Enter

Press

until the mode you want appears.

Select F-Code Box

03:Muratec America

Press ENTER. The LCD asks if you want the Fax & Copy feature on or off each

time you use this programmable one-touch number.

To select a different F-Code box than the one that appears on the LCD, enter

that box number now.

Fax & Copy

:---

/ /Enter

← →

Press ENTER. The LCD asks if you want the box to overwrite (erase) any docu-

ments it is currently storing whenever it stores a new document.

Press

until the mode you want appears.

Overwrite Doc. :Off

Press ENTER.

← →

/ /Enter

Press STOP to return your machine to standby mode.

On: When your machine stores a new document into this box, it will over-

write documents stored in it.

Off: When your machine stores a new document into this box, it won t erase

(overwrite) any documents stored in it. Your machine can store up to 30

documents in each box (each document can include one or more pages).

Press

until the mode you want appears.

Then press ENTER to save the setting.

3.48

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Advanced features

Fax dialing with programmable one-touch

Erasing a programmable one-touch key

To dial a fax call using a programmable one-touch number:

Press P r ogr a m k ey, A, 3, 0, 2, ENTER. The LCD shows the first programmable

one-touch number that has been programmed:

Set your document in the ADF or on the FBS glass.

Select Program No.

P1:Delayed

Make any necessary adjustments as usual.

If you are using the FBS glass, set the document size by pressing DOCUMENT

SIZE before you press the programmable one-touch key.

Note: If P 2 appears, it means P 1 is empty.

Press the programmable one-touch key you want to erase. Here, we ve

selected P 2:

Press the programmable one-touch key in which you ve stored the fax commu-

nication command.

Select Program No.

P2:Polling

Your fax will perform the operation now, or at whatever time you programmed.

Note: To review the details of each operation, review the instructions for that

operation. See page 3.36 for a list of each operation and where to find it.

If you programmed this key to delay its operation, the LCD shows:

To erase a different programmable one-touch key than the one that appears

on the LCD, press that key now.

Press ENTER. The LCD shows:

** Reserved **

Jan 29 2000 17:17

P2:Erase P One-Touch

Check Enter/Cancel

If you programmed this key to perform the operation immediately after you press it,

the LCD shows the number:

Im p or ta n t: If you want to quit without erasing the programmable one-

touch key you ve selected, press CANCEL. The fax will return to

step 2.

9-1-972-555-4335

A4 Normal

Press ENTER to erase the number.

Erase P One-Touch

** Complete **

To erase another programmable one-touch key, repeat steps 2 5. Or press STOP to

return to standby mode.

Printing a list of your programmable one-touch keys

You fax machine can print a list of the commands you ve stored in your programma-

ble one-touch keys.

The list includes:

(1) each key s one-touch number

(2) the fax/telephone number

(3) when the command should start

(4) which command you ve selected

(5) if applicable, the selected call group(s) or F-Code box(es) you ve stored in

the key

(6) the individual settings for each key

To print a list of programmable one-touch keys, press P r ogr a m k ey, E, 1, 0, 8,

ENTER.

3.49

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Advanced features

Security features

Your machine has a number of security features to keep your private fax documents

private, avoid unwanted outside communication and even protect against unautho-

rized use of your machine.

Security reception

Security reception tells your machine to keep all received faxes in memory (but not

print them). Then you can print them out later, at your convenience. For example,

you could use this if you re concerned about workers reading documents intended

for your eyes only.

These security features include:

(1) Security reception, (2) PIN mask, (3) Block junk fax, and (4) Department codes.

Im p or ta n t: For this feature to work, you must have activated the passcode protec-

tion as described on left column. You must also know the passcode.

The passcode

Note: In the following instructions, your machine s LCD shortens the word

Your machine has a passcode protection system which must be turned on in order to

Transmission to Tx and the word Receive to Rx.

use the security features listed below:

• Security reception

• PIN mask

• Department code protection

To set your machine s passcode:

Activating security reception

Press P r ogr a m k ey, B, 2, 1, 1, ENTER. The LCD shows:

Security Rx

Enter Passcode :****

Decide on the four-digit passcode (0001 9999) you want to use. Write it down,

and put it in a safe place.

Use the numeric keypad to enter the protection passcode.

Here, we ve entered 6296:

Im p or ta n t: Do not use 0000. This turns off passcode protection.

Press P r ogr a m k ey, B, 1, 0, 2, ENTER. The LCD shows:

Security Rx

Enter Passcode :6296

Protect Passcode

Old Passcode :****

Press ENTER. The LCD shows:

If you are creating a passcode, use the numeric keypad to enter 0000.

If you are changing an existing passcode, enter the existing passcode.

Security Rx :Off

← →

/ /Enter

Press ENTER.

Press

until the setting you want appears.

Here, we ve chosen On .

Enter the new four-digit passcode. Here, we ve entered 6296:

Security Rx :On

Protect Passcode

New Passcode :6296

← →

/ /Enter

Press ENTER. The LCD shows the machine s current clock setting:

Press ENTER to save the passcode.

Security Rx

Enter Time: 15:42

Note: Any time you want to turn off the passcode, change the passcode back to

0000 by repeating steps 2 6 and entering 0000 in step 5.

3.50

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Advanced features

Printing from security reception / Turning off security reception

When security reception is on, an incoming fax goes directly into your machine s

memory and the MEMORY RECEIVE light comes on. But the incoming fax message is

not printed.

If you want security reception to begin now (and at this same time every day),

skip to step 8.

Otherwise, go on to step 7.

Use the numeric keypad to enter the time (use a 24-hour format) when secu-

rity reception should begin every day. Type over the numbers displayed.

Here, we ve entered 17:35:

To retrieve the faxes received during this security reception (and to return your

machine to normal reception until the next time):

Press P r ogr a m k ey, D, 3, 0, 4, ENTER

If you using the Soft key, press the Soft key instead of this operation.

In which way, the LCD shows:

Security Rx

Enter Time: 17:35

To change a digit, press

the correct digit.

to move to the left, or

to move right. Then enter

Security Rx Doc.

Enter Passcode :****

Press ENTER to save the setting.

Use the numeric keypad to enter the passcode. Here we ve entered 6296:

Help fu l tip : After setting for activating the security reception, you can assign the

security reception to the Soft key (see page 3.17) to turn it on and off.

Turning on the security reception by pressing a Soft key is not

effected the time setting you entered at step 7. It begins the security

reception immediately.

Security Rx Doc.

Enter Passcode :6296

Press ENTER.

If you ve entered the correct passcode, your fax machine will print all docu-

ments in its memory and then erase them. Then it will turn security

reception off until the next time you ve scheduled security reception or the

Soft key which programmed security reception is pressed.

To turn the security reception on by pressing a soft key:

Program a Soft key for security reception. (See page 3.17.)

If you using the Soft key, the LED light of the Soft key will be off.

Press a Soft key that is assigned for security reception.

If you ve entered an incorrect passcode, your fax machine will refuse to

print, and security reception remains on.

Enter Passcode :****

Enter the protection passcode and then press ENTER.

The LCD briefly shows following and the LED of the Soft key will light and the

security reception begins immediately.

** Sec. Rx Active **

Note: To turn the security reception off, see Printing from security

reception/ Turning off security reception, next column.

3.51

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Advanced features

Masking the PIN

Press

Mode1.

until the mode you want appears. In this example, we ve chosen

To prevent unauthorized long-distance calls, some office telephone systems require

you to enter a personal identification number (PIN) whenever you dial long distance.

PIN Mode

← →

:Mode1

/ /Enter

Your fax s PIN mask feature helps you keep that PIN number private. With the PIN

mask activated, you can dial a fax number plus a PIN, but the PIN will not appear in

a journal, error message printout, delayed command list or a TCR. The PIN may be up

to eight characters in length. It also can include the * or # symbols, and it can be

entered from the numeric keypad.

Press ENTER.

Autodialing while using the PIN mask

There are three possible settings for the PIN mask:

Note: The following instructions presume you understand how to set and use your

Off Turns off the PIN mask feature. Any PIN you enter will appear on any dis-

play or printout which shows the number you dial.

machine s autodialer. If you need to review, see pages 3.1 3.9.

If you chose Mode 1 t h e PIN goes in

Mode 1 E a ch remote fax unit has a departmental PIN access code.

Mode 2 E a ch fax user has a departmental PIN access code.

In Mode 1, before autodialing a number for the first time, you must add the PIN to

the stored one-touch key or speed-dial number. Here s how:

Note: If you select Mode 1 and you will use a one-touch or speed-dial number, you

must store the remote unit s PIN access code within that number. However, if

you select Mode 2, this isn t necessary. (See Autodialing while using the PIN

mask, next column for further details.)

Begin by creating or changing an entry in the autodialer. See pages 3.1 3.9 if

necessary. While you re setting this up, the machine asks you to enter the PIN.

The LCD shows:

Note: If you select either Mode 1 or Mode 2 and will be using batch transmission

(see pages 3.12 3.14), you must store the PIN access code for the remote unit

within the appropriate batch box.

Set PIN Number

Enter Passcode :****

Use the numeric keypad to enter the four-digit passcode. Here, we ll use our

sample passcode again.

Activating the PIN mask

Im p or ta n t: For this feature to work, you must have activated the passcode protec-

Set PIN Number

tion as described on page 3.50. You must also know the passcode.

Enter Passcode :6296

Press P r ogr a m k ey, B, 2, 1, 2, ENTER. The LCD shows:

Press ENTER. In our example, we re setting speed-dial number 001:

PINMode

Enter Passcode :****

001:PIN Number

Use the numeric keypad to enter the four-digit passcode. Here, we ve entered

6296.

Use the numeric keypad to enter the desired PIN, up to eight characters in

length.

PINMode

Enter Passcode :6296

001:PIN Number

1057_

Note: If you enter an invalid passcode, the machine s security feature rejects

Press ENTER to save the PIN.

the attempt and returns to standby mode.

Note: If you press ENTER without entering the PIN, the fax machine beeps,

indicates Invalid Number on the LCD and then returns to step 4.

Now you may autodial the number as usual.

Press ENTER.

PIN Mode

:Off

/ /Enter

← →

3.52

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Advanced features

Im p or ta n t: While in PIN Mode 1, any autodialer numbers you use must include

the PIN. This also applies to autodialer numbers used with batch

transmission (see page 3.12) or programmable one-touch keys (see

pages 3.36 3.49).

If you ve specified Mode 2 the machine guides you

Enter the phone number as usual.

Press Start

19725550911_

Note: If you select either Mode 1 or Mode 2 and will be using batch transmission,

you must store the PIN access code for the remote unit within the appropri-

ate batch box.

Press START. The LCD shows:

Enter PIN Number

If you chose Mode 2 a s you a utodia l, load the code

In this mode, you don t have to add the PIN to the autodialer setting. Instead, you

enter the PIN manually each time you autodial:

Use the numeric keypad to enter the PIN.

Enter PIN Number

123456_

Dial the number as you normally would, using the autodialer. Here, we ve

pushed one-touch key A. The machine now asks for the PIN:

Press START. Your machine dials the number.

Enter PIN Number

Performing batch transmission while using the PIN mask

Use the numeric keypad to enter the PIN.

Note: The following instructions presume you are familiar with how to set and use

both your machine s autodialer and its batch transmission feature. If you

need to review, see pages 3.1 3.9 for more on the autodialer and/or page 3.12

for more on batch transmission.

Enter PIN Number

1057_

Press START. Your machine dials the number.

If you ve specified Mode 1 or Mode 2

Note: If you select either Mode 1 or Mode 2 and will be using batch transmission

(see page 3.12), you must store the PIN access code for the remote unit

within the appropriate batch box.

Im p or ta n t: Any autodialer number you use with batch transmission must include

the PIN. (To review how to include this information in an autodialer

number, review the Mode 1 instructions under Autodialing while

using the PIN mask, page 3.52.)

Before sending a batch transmission the first time, you must store the PIN within its

batch box. Here s how:

Dialing from the numeric keypad while using the PIN mask

If you ve specified Mode 1 use sta r power

Follow the steps for creating or modifying a batch box (pages 3.12 3.13).

The LCD asks for the fax number (here, we re working with batch box 1):

Enter the phone number, then press the * ( star ) key and enter the PIN.

The PIN always goes last. For example, to dial 19725550911 with a PIN of

123456 , enter 19725550911*123456:

1:Fax Number

Press Start

19725550911*123456_

Enter an autodialer number, or use the numeric keypad to enter the fax num-

ber, to which the batch transmission should go.

Press START. The PIN disappears from the display, and your machine dials the

desired phone number.

Im p or ta n t: If you re entering a number from the numeric keypad, enter the

fax number, followed by the * ( star ) key and then the PIN.

3.53

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Advanced features

Setting Block Junk Fax

Your fax machine s Block J unk Fax feature lets you bar the gates against unautho-

rized incoming faxes ( junk fax ). But before you block junk fax, first understand

how this feature works, to determine if it s right for you. There are four possible set-

tings for Block Junk Fax:

Press ENTER to save the setting.

Note: If you press ENTER without entering the PIN, the fax machine beeps,

indicates No PIN Number on the LCD and then returns you to step 2.

Continue with the steps for creating or modifying a batch box (pages

3.12 3.13).

Off The feature isn t activated.

Mode1

Your fax machine checks whether the last four digits of any phone

Now you can perform batch transmission to this box while the PIN mask is activated.

number in your autodialer matches the last four digits of the remote fax s sub-

scriber ID (the phone number part of the TTI). If it doesn t find a match, your

machine disconnects the call.

Mode2

This mode rejects any call from a number whose last eight digits

match any number in the blocked numbers list (explained later). Your machine

can hold up to 50 blocked numbers.

Mode3

This rejects numbers that are not in the autodialer and also rejects num-

bers that are in the blocked numbers list. This lets you keep a number on your

autodialer for transmission to it, while still blocking its incoming calls by putting

it in the blocked numbers list.

But before you activate the Block Junk Fax feature, please consider:

Not all fax machine owners enter their phone numbers in their Subscriber IDs.

With Block Junk Fax activated, your machine would reject faxes from these

machines.

Access codes can cause confusion. If an autodialer entry ends with extra codes,

such as long-distance codes, Block Junk Fax will block out calls from those faxes.

To set Block Junk Fax:

Press P r ogr a m k ey, B, 2, 1, 0, ENTER. The LCD shows your fax s current set-

ting:

Block Junk Fax:Off

← →

/ /Enter

Press

until the mode you want appears.

Here, we ve chosen Mode2.

Block Junk Fax:Mode2

← →

/ /Enter

Press ENTER to save the setting.

What you do next depends on what you selected in step 1:

If you selected Off or Mode1, press STOP to return to standby mode.

If you selected either Mode2 or Mode3, go on to step 4.

3.54

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Advanced features

Clearing a number from the blocked numbers list

To clear a number from the list:

Depending on if you have already entered at least one number into the

blocked numbers list, the LCD shows one of the following:

Press P r ogr a m k ey, B, 2, 1, 0, ENTER.

If your Block Junk Fax setting is either Mode2 or Mode3, skip to step 3.

Enter Fax Number

01:_

Select BlockJunk No.

01:555-2971

Block Junk Fax:Off

If you want to modify an existing entry in the blocked numbers list, press

or until you see the number you want to modify.

o r

If you want to enter a new number in an already-started blocked numbers

list, press or until you find an empty position in the list.

← →

/ /Enter

Press

until you see your preference, Mode2 or Mode3.

Block Junk Fax:Mode2

← →

/ /Enter

Then press ENTER to enter or modify the blocked number.

Note: To clear a number from the list, see Clearing a number from the

Press ENTER. The LCD shows:

blocked numbers list, right column.

Select BlockJunk No.

01:555-2971

Use the numeric keypad to enter the last eight characters of a fax number you

want to block. For example, if you want to block a fax from someone with a

Subscriber ID of 972-555-3038, you should enter 5, 5, 5, DIALING OP TIONS, 3, 0,

3, 8:

Press

until you see the number you want to clear.

Press CANCEL to clear the number.

To clear another number from the blocked numbers list, repeat steps 4 5.

Otherwise, go on to step 6.

Enter Fax Number

01:555-3038_

To change a specific digit, press

cursor is under the digit, then use the numeric keypad to enter the correct

number.

to move left or

to move right until the

Press STOP to return your machine to standby mode.

Press ENTER to save the setting. The LCD shows the next slot in the blocked

numbers list.

If you do not want to enter or change a number for this slot, go on to step 8.

If you do want to enter or change a number for this slot, repeat steps 5 7.

Printing a list of the blocked numbers

Forgot which number is stored in the blocked number list? Just print a list of the

blocked numbers.

To print a list of the blocked numbers, press P r ogr a m k ey, E, 1, 1, 0, ENTER.

Press STOP. Your machine will return to standby mode.

3.55

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Advanced features

Clearing a department code

Using department codes

You can keep track of how your machine is used through its department code feature.

When the department code setting is activated, the machine reminds each user to

enter the department code before sending or polling a document. The Activity

Journal then keeps track of fax transactions by department.

Press P r ogr a m k ey, C, 3, 0, 2, ENTER. The LCD shows:

Select Department No

001:1555

After you turn on this setting, assign specific code numbers to your office s fax users

and tell them to enter these department codes before sending faxes.

Note: If department code operation is protected (see next page), the fax

beeps briefly and then returns to standby mode. You will have to turn

off the protection first, then repeat this step.

Note: Please note that using this setting may block access to the fax machine.

Press

3111 .

until you see the code you want to clear. Here, we ve selected

Entering a department code

Your machine can hold up to 100 separate department codes.

Select Department No

005:3111

To enter a department code:

Press P r ogr a m k ey, C, 3, 0, 2, ENTER. Depending upon whether you ve

already entered a department code, the LCD shows:

Press CANCEL. The LCD shows:

3111:Erase Dpt. Code

Check Enter/Cancel

Enter Dept. Code

001:_

Select Department No

001:1555

Note: If you want to quit without erasing the department code you ve

Note: If department code operation is protected (see page 3.57), the fax

beeps briefly and then returns to standby mode. You will have to turn

off the protection first, then repeat this step.

selected, press CANCEL. The machine will return to step 2.

Press ENTER. The code you selected will be cleared.

To clear another department code, repeat steps 2 3.

If you don t want to clear another department code, press STOP to return to

standby mode.

If you have not entered any codes in your fax, skip to step 4.

Otherwise, go on to step 3.

To enter a new code in a department code list that s already been started,

press ENTER. The fax will skip to the next empty position in the list.

Turning the department code setting on and off

Note: If you want to modify an existing entry in the department code, you

first clear a department code you want to modify and then enter a

new code (see Clearing a department code, right column).

Press P r ogr a m k ey, C, 3, 0, 3, ENTER. The LCD shows:

Dept. Setting :Off

← →

/ /Enter

Use the numeric keypad to enter the four-digit department code, 0000 9999.

Here, we ve entered 1555:

Note: If department code operation is protected (see next page), the fax

beeps briefly and then returns to standby mode. You will have to turn

off the protection first, then repeat this step.

Enter Dept. Code

001:1555

Im p or ta n t: To turn the department code setting on, at least one depart-

To change one digit, press

is under the digit, then use the numeric keypad to enter the correct number.

to move left or

to move right until the cursor

ment code must be existed in your machine.

Press

until you see the setting you want.

Press ENTER to save the setting.

To enter another department code, repeat steps 4 5.

To stop entering department codes, press STOP to return to standby mode.

Dept. Setting :On

← →

/ /Enter

Press ENTER.

3.56

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Advanced features

Turning department code protection on and off

Press START.

Im p or ta n t: This feature will work only if you ve activated the passcode protection

Enter Dept. Code

(see page 3.50).

Press P r ogr a m k ey, C, 3, 0, 1, ENTER. The LCD shows:

Use the numeric keypad to enter the appropriate four-digit department code.

In this example, we ve entered 3111:

Set Dept. Protect

Enter Passcode: ****

Enter Dept. Code

3111_

Use the numeric keypad to enter the four-digit passcode:

Set Dept. Protect

Enter Passcode: 6296

Press START again.

Printing the department time list

To change one digit, press

is under the digit, then use the numeric keypad to enter the correct number.

to move left or

to move right until the cursor

To print the list, press P r ogr a m k ey, E, 1, 1, 2, ENTER.

Press ENTER.

Note: If department code operation is protected (see left column), the fax beeps

briefly and then returns to standby mode. You will have to turn off the pro-

tection first, then repeat the above.

The department time list includes the following information for each department

code:

Dept. Protect :Off

← →

/ /Enter

Press

until the setting you want appears.

Time period covered by the department time list

Dept. Protect :On

← →

/ /Enter

Each department code

Total communication time (in hours, minutes and seconds; HH:MM:SS) Cou n t s

the communication time up to 999:59:59 (999 hours:59 minutes:59 seconds). If the

fax exceeds the maximum time, it does not count further.

Press ENTER to save the setting.

Sending a fax using a department code

Total printed pages Counts the pages up to 65535 pages. If the fax exceeds the

maximum number of pages, it counts the total pages from 0 (zero).

For this operation to work, two things must be true:

The four-digit department code must exist on your fax machine.

You must know the department code.

Note: If you want to clear the total counts of each department code, see Clearing

the current department time list , below.

Insert the document.

Clearing the department time list

To clear the current total counts of each department code:

Adjust resolution and contrast if necessary.

Press P r ogr a m k ey, C, 3, 0, 4, ENTER, ENTER.

Enter the fax number by either pressing a one-touch key, entering a speed-

dial number or dialing from the numeric keypad.

The total communication time and total printed pages for each department code are

cleared. The department code will not be erased.

If you enter the fax number using a one-touch key, skip to step 5.

Otherwise, go on to step 4.

3.57

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Changing the

default settings

This chapter describes

how to change the settings of your

machine.

Settings for transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.1

Settings for reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.3

Settings for dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.5

Settings for copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.6

Settings for operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.8

Printer options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.11

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Changing the default settings

Settings for transmission

By following the steps above, you ve set your defaults for scanning. Before sending

documents, you can override these default scan settings for that transmission.

Scan settings

Defa u lt settin g: Primary resolution: Normal, Primary contrast: Normal

To override the default resolution and contrast settings before sending a document:

Press RESOLUTION to change the resolution.

Two different settings tell your machine how to scan documents. The initial factory

settings are probably right for most applications, so try using them before changing

any of these settings:

Press CONTRAST to change the contrast.

Once your document is transmitted, your machine returns to its default settings.

P r im a r y r esolu tion m od e Sets the resolution for your documents. Choose

either normal, fine, superfine ( S Fin e on the LCD) or grayscale mode ( Gray ).

P r im a r y con tr a st m od e Sets how light or dark you want faxed documents

to be when they arrive at their destinations.

Setting ECM

Defa u lt settin g: ON.

Note: The primary settings you choose effect your fax activity only.

To set these modes:

Line noise, or static on the line during a call, can easily disrupt the flow of data

from one fax machine to another.

Press P r ogr a m k ey, B, 2, 0, 1, ENTER. The LCD asks you to select a resolution:

That s why your fax machine gives you the option of using Error Correction Mode

(ECM). When two fax machines communicate while running in ECM, the sending

machine automatically checks the data as it sends. If the receiving fax machine can t

verify the transmission, the first machine will re-send it as necessary.

Resolution :Normal

← →

/ /Enter

Press

until the mode you want appears. In this example, we ve chosen

Note: ECM gives you a better chance of transmitting a fax document over a bad

phone line, but it could also slow down the transmission time. And the worse

the line is, the slower the transmission. That s why the machine lets you

turn ECM on or off as needed.

fine resolution.

Resolution :Fine

← →

/ /Enter

Note: Not all fax machines have ECM. If you ve activated ECM and then transmit to

a fax machine not currently using ECM, there will be no change in the fax

transmission from a usual, non-ECM transmission.

Press ENTER to save the setting. The LCD asks you to select a contrast setting:

Contrast :Normal

← →

/ /Enter

Press P r ogr a m k ey, B, 2, 0, 9, ENTER. The LCD shows the current ECM set-

ting:

Press

until the mode you want appears. In this example, we ve chosen

light contrast.

ECMMode :On

← →

/ /Enter

Contrast :Light

← →

/ /Enter

Press

until the mode you want appears.

In this example, we ve chosen Off.

Press ENTER to save the setting.

E C M Mode

:Off

/ /Enter

← →

Press ENTER to save the setting.

4.1

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Changing the default settings

Memory transmission

Defa u lt settin g: ON.

TTI transmission

Defa u lt settin g: ON.

Every fax page you send arrives at the receiving machine with a single line of text

at the very top of the page. This text lists a name, called the Transmit Terminal

Identifier (TTI), and a fax number. You can set the machine to not send the TTI.

Note: When the machine s memory is full, it can transmit only through the docu-

ment feeder (real time transmission).

Note: When you use the FBS glass, the machine always uses memory transmission

even if you set the memory transmission to off.

Press P r ogr a m k ey, B, 2, 0, 8, ENTER. The LCD shows:

To change the default setting of memory transmission:

TTI Tx

:On

/ /Enter

← →

Press P r ogr a m k ey, B, 2, 0, 6, ENTER.

Press

until the setting you want appears. In this example, we ve

Memory Tx

:On

chosen Off.

← →

/ /Enter

TTI Tx

:Off

/ /Enter

Press

until the mode you want appears.

← →

In this example, we ve chosen Off.

Press ENTER to save the setting.

Memory Tx

:Off

/ /Enter

← →

Press ENTER to save the setting.

If the MEMORY TRANSMIT light glows, memory transmission is on.

If the MEMORY TRANSMIT light doesn t glow, memory transmission is off.

Quick Memory transmission

Defa u lt settin g: ON.

Im p or ta n t: Your fax machine s memory transmission feature must be turned on

to use Quick Memory transmission (see above).

To change the default setting of Quick Memory transmission:

Press P r ogr am key, B, 2, 0, 7, ENTER. The LCD shows:

Quick Tx :On

/ /Enter

← →

Press

until the mode you want appears.

Here, we ve chosen Off.

Quick Tx

:Off

/ /Enter

← →

Press ENTER to save the setting.

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Changing the default settings

Settings for reception

Reduction margin

Your machine s reduction margin is measured in millimeters (mm). We ll define

reduction margin by explaining how it s used:

Print settings

You can set three parameters for printing received fax messages:

Print reduction rate

When a fax message enters your machine s electronic brain, the machine measures

the message s length and compares it to (a ) the length of your selected paper (not

include the print margins) p lu s (b) the reduction margin you set. If the length of

the incoming message is shorter than (a ) and (b) put together, your machine prints

the message on just one sheet.

Reduction margin

Paper save function

You set all three in the same procedure, discussed on next page. Following is a

explanation for each:

If it s longer, your machine prints the message on more than one sheet.

Print reduction rate

Print reduction lets you set the machine to reduce large incoming documents to a

size that fits the paper in your machine. (This setting doesn t affect copies you may

make with your machine.)

Note: An Auto reduction setting and a reduction margin setting of 40mm will

print most incoming faxes as single pages. Try this combination first and

then, only if you have problems with it, select different settings.

Half-page reception

Half-page reception can conserve paper if some of the faxes you receive are half-

page, memo-sized messages. When activated, this feature tells the machine to

combine two of these half-page receptions onto a single sheet. Half-page reception

only combines half-page messages sent back-to-back during the same transmission.

It won t combine two half-page faxes from separate transmissions.

Below are the options for both the print reduction and copy reduction settings:

Settin g

Au to

Wh a t it d oes

Automatically reduces printouts at variable rates down to a

minimum of 50%. Tries to reduce printout to fit on one sheet of

your selected paper size. If it can t, print the image at 100% size

on two or more pages.

To adjust the print settings

Defa u lt settin g: Rx reduction rate: Auto, Reduction margin: 40 mm,

Half-page reception: OFF.

Does not reduce document. (Due to the sender s TTI, this may print

two pages when receiving a one-page fax document. See 97%,below.)

100%

97%

Press P r ogr a m k ey, B, 2, 0, 2, ENTER. The LCD shows the current print

reduction rate:

Reduces an original so that the final printout of a one-page-

document (if the original isn t larger than the paper in your

machine) will only be one page long, even with the TTI.

Rx Reduc.Rate :Auto

← →

/ /Enter

91%

81%

Reduces documents slightly more.

Press

until the reduction setting you want appears.

In this example, we ve chosen 91%.

Reduces documents even more. Helpful for some international

stationery sizes, as well as special applications.

Turns legal-sized originals into letter-sized printed copies.

Rx Reduc.Rate :91%

75%

← →

/ /Enter

4.3

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Changing the default settings

Image Rotation

Press ENTER to save the setting. The LCD shows the current reduction margin:

Defa u lt settin g: OFF.

Margin

(00-85mm):40

Note: This feature is available only for the MFX-1600 model.

When this feature is activated, incoming fax messages will be rotated automatically

to fit on the paper.

Use the numeric keypad to enter the reduction margin you want. If

necessary, press

to move the cursor. In this example, we ve chosen

8.5"

38mm.

Your

Fax

Machine

Margin

11"

(00-85mm):38

11"

Press ENTER to save the setting. The LCD shows the current setting for

half-page reception:

8.5"

Half Page Recpt.:Off

← →

/ /Enter

Press P r ogr a m k ey, B, 2, 1, 4, ENTER. The LCD shows:

Press

until the setting you want appears. In this example, we ve cho-

Rotate Rx

:Off

/ /Enter

sen On.

← →

Half Page Recpt.:On

← →

Press

until the setting you want appears. In this example, we ve cho-

/ /Enter

sen On.

Press ENTER to save the setting.

Rotate Rx

← →

:On

/ /Enter

Press ENTER to save the setting.

Setting the number of rings

Defa u lt settin g: 2 time.

You can set how many times your fax machine will ring before answering a call.

Choose from 1 to 9 rings.

Press P r ogr a m k ey, B, 2, 0, 3, ENTER. The LCD shows:

# Of Rings

(1-9):2

Use the numeric keypad to enter the number of rings you want, from 1 to 9.

Here, we ve chosen 4 rings.

# Of Rings

(1-9):4

Note: If you enter the number except 1-9, the machine will beep briefly to

warn you that it can t accept that setting.

Press ENTER to save the setting.

4.4

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Changing the default settings

Settings for dialing

Changing the dialing pause length

Defa u lt settin g: 2 seconds.

Changing redial settings

Defa u lt settin g: Number of redial: 2 times, Redial interval: 1 minute.

It s up to you how many times the fax redials a number and how long it waits

between redials (that length of time between calls is the redial interval).

To program the redial settings:

The pause is set by the factory to last two seconds, but you can set it to last as long

as ten seconds if necessary. To change the pause length:

Press P r ogr a m k ey, B, 2, 0, 5, ENTER.

Press P r ogr a m k ey, B, 2, 0, 4, ENTER.

Dialing Pause

Time (02-10):02

# Of Redials

(02-15):02

Use the numeric keypad to enter the length you want for the dialing pause.

Here, we ve chosen nine seconds.

Use the numeric keypad to enter the number of redials you want. Choose

from 2 to 15 redials. In this example, we ve entered 03.

Dialing Pause

Time (02-10):09

# Of Redials

(02-15):03

Note: The length setting requires two digits. Always enter a leading zero for

Note: Enter a leading zero when entering a quantity less than 10.

lengths less than 10 seconds.

Press ENTER to save the setting.

The LCD now shows:

Redial Interval

Interval (1-5):1

Use the numeric keypad to enter the length you want between redial

attempts. Choose from 1 to 5 minutes. In this example, we ve chosen 4.

Redial Interval

Interval (1-5):4

Press ENTER to save the setting.

4.5

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Changing the default settings

Settings for copying

By following the steps above, you ve set your defaults for scanning. Before copying

documents, you can override these default scan settings for that copying.

Copy scan settings

Defa u lt settin g: Primary document type: Text, Primary contrast: Normal

To override the default document type and contrast settings before copying a docu-

Two different settings tell your machine how to scan documents. The initial factory

settings are probably right for most applications, so try using them before changing

any of these settings:

ment:

Press DOCUMENT to change the document type.

Press CONTRAST to change the contrast.

P r im a r y d ocu m en t typ e Sets the document type for your documents.

Choose either Text, Text&Photo, or Photo.

Once your document is copied, your machine returns to its default settings.

P r im a r y con tr a st Sets how light or dark you want copied documents to be.

Note: These primary settings you choose effect your copy activity only.

To set these modes:

Adjusting the copy print settings

Defa u lt settin g: Margin: 24 mm

Press P r ogr a m k ey, B, 3, 0, 1, ENTER. The LCD asks you to select a resolution:

Your machine s print margin for copying is measured in millimeters (mm). We ll

define print margin by explaining how it s used:

Doc. Type:Text

When an original document is scanned, the machine measures the document s

length and compares it to (a ) the length of your selected paper (not include the

print margins) p lu s (b) the print margin you set. If the length of the document is

longer than (a ) and (b) put together, your machine prints the document on more

than one sheet.

← →

/ /Enter

Press

until the mode you want appears. In this example, we ve chosen

PHOTO.

Doc. Type:Photo

← →

Note: A print margin setting of 24 mm will print most documents as single pages.

Try this combination first and then, only if you have problems with it, select

different settings.

/ /Enter

Press ENTER to save the setting. The LCD asks you to select a contrast setting:

Press P r ogr a m k ey, B, 3, 0, 2, ENTER. The LCD shows the current print mar-

gin for copying:

Contrast :Normal

← →

/ /Enter

Margin

Press

until the mode you want appears. In this example, we ve chosen

(00-85mm):24

light contrast.

Use the numeric keypad to enter the print margin you want. If necessary,

Contrast :Light

← →

press

to move the cursor. In this example, we ve chosen 20mm.

/ /Enter

Margin

(00-85mm):20

Press ENTER to save the setting.

4.6

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Changing the default settings

Changing the copy auto reset time

Defa u lt settin g: 3 minutes.

Setting Negative/Positive

Defa u lt settin g: Off

The machine returns to its initial condition automatically after a certain period of

time. You can change this time from 1 to 10 minutes.

If you frequently use the Negative/Positive (reversing black and white areas), you

can set it to on for default setting by following procedure.

Press P r ogr a m k ey, B, 3, 0, 3, ENTER.

Press P r ogr a m k ey, B, 3, 0, 7, ENTER.

Auto Reset Time

(01-10):03

Nega/Posi

:Off

/ /Enter

← →

Use the numeric keypad to enter the time you want for the copy auto reset.

Here, we ve chosen ten minutes.

Press

until the setting you want appears.

In this example, we ve chosen On.

Auto Reset Time

(01-10):10

Nega/Posi

:On

/ /Enter

← →

Note: Enter a leading zero when entering a quantity less than 10.

Press ENTER to save the setting. The machine returns to the standby mode

with following display:

Press ENTER to save the setting.

Copy <Nega/Posi> 1

Ltr [ Ltr ] 100%

Setting copy auto

Defa u lt settin g: Auto is set for Recording paper size

Setting combine

The machine automatically selects the recording paper size according to the docu-

ment size and enlargement/reduction rate. You can change it to select the document

size or enlargement/reduction rate automatically, instead of the recording paper

size.

Defa u lt settin g: Off

Note: This feature is available only for the MFX-1600 model.

If you frequently use the combine feature, you can set it to on for default setting by

following procedure.

Press P r ogr a m k ey, B, 3, 0, 4, ENTER. The LCD asks you to select the item

you want to set to Auto:

Press P r ogr a m k ey, B, 3, 0, 8, ENTER.

Copy Auto:Paper Size

← →

/ /Enter

Combine

:Off

/ /Enter

← →

Press

until the item you want appears. In this example, we ve chosen

Document size.

Press

until the setting you want appears.

In this example, we ve chosen On.

Copy Auto:Doc. Size

← →

/ /Enter

Combine

:On

/ /Enter

← →

Press ENTER to save the setting.

Press ENTER to save the setting. The machine return to the standby mode

with following display:

Copy <Combine>

Ltr [ Ltr ] 100%

4.7

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Changing the default settings

Settings for operation

Setting the silent mode

Defa u lt settin g: OFF.

Press ENTER to save the setting. The LCD now asks if you want the alarm turned

on or off:

Silent mode allows you to mute the ringer, the alarm and the key tones.

Alarm Silent :Off

← →

/ /Enter

Rin ger If you turn the ringer off in silent mode, a ring alerts you when you

receive fax or voice call and a call request.

Press

until the mode you want appears.

Ala r m If you disable the alarm in silent mode, the sound your machine

makes when an error occurs and the beep your machine makes after sending or

receiving a fax or making a copy cannot be heard.

If you want to turn off the alarm, select On and the machine will be quiet.

Otherwise, the machine will beep.

Key ton e If you mute the key tone, your machine will not make a sound when

you press the buttons on the control panel.

Press ENTER to save the setting. The LCD now asks if you want the key tones on

or off:

Press P r ogr a m k ey, B, 1, 0, 4, ENTER. The LCD shows your fax s current set-

ting:

KeyBuzzer Silent:Off

← →

/ /Enter

Silent Mode :Off

Press

until the mode you want appears.

← →

/ /Enter

If you want to turn off the tones, select On and the machine will be quiet.

Otherwise, the machine will beep when the keys are pressed.

Press

until the mode you want appears.

In this example, we ve chosen On.

Press ENTER to save the setting.

Silent Mode :On

If you turned off the alarm or the key tones in the steps above, your machine

gives you the option of setting the volume for the alarm and key tones. If this

option appears, skip to step 10.

← →

/ /Enter

Note: If you chose On, the silent mode of Ringer, Alarm or Key tone can be

set to be available. If you chose Off, the machine will ring and beep as

usual.

If you didn t turn any of these off, your fax machine returns to standby mode.

The LCD shows your fax s current setting:

If you chose Off, skip to step 10.

Alarm&Key Volume:Mid

Press ENTER to save the setting. The LCD now asks if you want the ringer to be

on or off:

← →

/ /Enter

Press

until the mode you want appears.

Ringer Silent :Off

Below are the possible settings:

← →

/ /Enter

Alarm&Key Volume:Max

Press

until the mode you want appears.

= Loudest setting.

= Medium setting.

← →

/ /Enter

If you want to turn off the ringer, select On and the machine will be quiet.

Otherwise, the machine will ring.

Alarm&Key Volume:Mid

← →

/ /Enter

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Changing the default settings

Primary mode

Defa u lt settin g: None.

Alarm&Key Volume:Min

← →

= Low setting.

/ /Enter

You can set the primary standby mode in this operation. After finishing any jobs,

your machine will return to the mode you set here immediately.

Press ENTER to save the setting.

Press P r ogr a m k ey, B, 1, 0, 7, ENTER.

Setting Sleep mode (Energy saving mode)

Primary Mode :None

Defa u lt settin g: 30 minutes.

← →

/ /Enter

Your machine is initially set to be in the Sleep mode automatically when 30 minutes

has passed after you pressed any key last.

Press

until the mode you want appears.

In this example, we ve chosen Copy.

Note: All LED lamps on the control panel will not be off, even when the machine is

in the Printer sleep mode.

If you want to change the time or to set the Sleep mode to OFF, you can set it here.

Primary Mode :Copy

← →

/ /Enter

Press P r ogr a m k ey, B, 1, 0, 5, ENTER.

Press ENTER to save the setting.

Sleep Mode

:On

← →

/ /Enter

Setting 2-bin tray (Option)

Defa u lt settin g: Copy exit: Lower tray, Fax exit: Upper tray, List exit: Upper tray,

Press

until the mode you want appears.

In this example, we ve chosen On.

PC-Fax exit: Upper tray

You will set where to exit the printed paper in this operation.

Sleep Mode

:On

/ /Enter

← →

Note: This operation will appear only when your machine has the optional 2-bin

tray unit.

If you chose On, proceed to step 3.

If you chose Off, skip to step 4

Press P r ogr a m k ey, B, 1, 0, 9, ENTER.

Press ENTER to save the setting. The LCD now asks you to enter the time for the

Sleep mode using numeric keypad (1 - 120 min.).

2-Bin Tray

:Off

/ /Enter

← →

Sleep Mode Timing

(001-120):030

Press

until the mode you want appears.

In this example, we ve chosen On.

Note: Your machine will be in the Sleep mode when the time you set has

2-Bin Tray

:On

/ /Enter

passed after you pressed any key last.

← →

Press ENTER to save the setting.

If you chose On, proceed to step 3.

If you chose Off, skip to step 7.

4.9

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Changing the default settings

Printing your settings

After you ve programmed settings into your machine, print a settings list. We

recommend this, particularly if you re sharing the machine with other users, who

might change the settings.

Press ENTER. The LCD asks you to select Lower or Upper tray for copy exit.

Press

until the tray you want appears.

In this example, we ve chosen Upper.

Copy exit

:Upper

← →

/ /Enter

With this list, you can quickly confirm that all of your settings are correct, without

having to go back and check them on the machine. Or, if you do need to undo

someone else s changes, this list guides you in returning the machine to your

preferred settings.

Press ENTER to save the setting.

The LCD now asks you to select Lower or Upper tray for fax reception.

Press

until the tray you want appears.

Settings are divided into three; Machine Settings, Fax Settings and Copy Settings.

In this example, we ve chosen Lower.

To print the Machine settings list, press P r ogr a m k ey, E, 1, 0, 1, ENTER.

The LCD will show the following as the list prints:

Fax exit

:Lower

← →

/ /Enter

Machine Settings

** Printing **

Press ENTER to save the setting.

The LCD now asks you to select Lower or Upper tray for list printing.

Press

until the tray you want appears.

To print the Fax settings list, press P r ogr a m k ey, E, 1, 0, 2, ENTER.

The LCD will show the following as the list prints:

In this example, we ve chosen Lower.

List exit

:Lower

← →

/ /Enter

Fax Settings

** Printing **

If your machine has the optional RS-232C interface kit, proceed to step 6.

Otherwise, skip to step 7.

To print the Copy settings list, press P r ogr a m k ey, E, 1, 0, 3, ENTER.

The LCD will show the following as the list prints:

The LCD now asks you to select Lower or Upper tray for PC printing.

Press

until the tray you want appears.

Copy Settings

** Printing **

In this example, we ve chosen Lower.

PC-FAX exit :Lower

Note: Please refer to the index at the end of these instructions to locate any

← →

/ /Enter

settings you don t recognize or understand.

Press ENTER to save the setting.

Printing a program list

Your machine can also print a program list. This lists the functions available on your

fax machine and the keystrokes needed to complete them. (See also Function Table,

pages 1.14 1.17.)

To print a program list, press P r ogr a m k ey, *, 8.

4.10

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Changing the default settings

Printer options

Note: These options appear only if the optional printer controller has been installed.

Print the Demo Page

Print NIC status

The demo page provides a demonstration that highlights the features and functions

of the printer.

Note: To access this function, the optional NIC (Network Interface Card) is

required.

To print the demo page:

To print the NIC status:

Press P r ogr a m k ey, E, 2, 0, 1.

Press P r ogr a m k ey, E, 2, 0, 4.

01 Demo Page

04 NIC Status

← →

/ /Enter

← →

/ /Enter

Press ENTER to print the demo page.

Press ENTER to print the NIC status.

Print the Printer Configuration Page

The printer configuration page provides all the status and configuration of the

printer.

Set TCP/IP Address

Note: To access this function, the optional NIC (Network Interface Card) is

required.

To print the printer configuration page:

When you using the TCP/IP protocol, enter an IP Address, Subnet mask and default

Getaway.

Press P r ogr a m k ey, E, 2, 0, 2.

To print the PCL font list:

02 Status Page

← →

/ /Enter

Press P r ogr a m k ey, B, 4, 0, 1.

Press ENTER to print the printer configuration page.

01 TCP/IP

← →

/ /Enter

Press ENTER. The LCD will show:

Print PCL Font List

Set IP Address

000.000.000.000

The PCL font list provides a list of all PCL fonts currently installed in the printer.

To print the PCL font list:

Enter the IP Address for your printer using the numeric keypad, then press

ENTER to save the setting.

For example, your printer s IP Address is 200.1.37.47, you should press

2 0 0 0 0 1 0 3 7 0 4 7.

Press P r ogr a m k ey, E, 2, 0, 3.

03 Font List

← →

/ /Enter

Press ENTER to print the PCL font list.

4.11

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Changing the default settings

Press ENTER. The LCD will show:

Set Subnet Mask

000.000.000.000

Enter Subnet Mask address.

Press ENTER. The LCD will show:

Set Default Gateway

000.000.000.000

Enter default Gateway.

Press ENTER to save the setting. The machine will return to standby mode.

To effect the TCP/IP setting, turn the machine off and then turn on.

4.12

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Changing the default settings

This page intentionally blank.

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Ju st in ca se

Tips on caring for your machine

What to do if problems occur

Glossary

Clearing paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5.1

Print quality problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5.3

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5.5

Caring for your fax machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5.12

Common questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5.14

Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5.17

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Ju st in ca se

Clearing paper jams

To remove the document:

If an original document jams

If an original document jams in the ADF while scanning the document into the

memory for faxing or copying, the LCD will show:

Open the scanner cover.

Document Jam

ContStor Enter/Cancl

If you do wish to continue the operation, press ENTER and proceed to step 2.

To abort the operation, press CANCEL. This will erase from memory all pages

stored during this operation, and the machine will return to standby mode.

Im p or ta n t: If you wait more than 60 seconds without pressing any key, the

machine will erase from memory all pages stored during this

operation and the machine will return to the standby mode.

Lift the original document from the

machine.

Note: If the document jammed in the following case, the following message

will appear and the machine will abort the operation anyway; instead,

you ll have to perform the job again from scratch.

Note: If you cannot remove the origi-

nal document, open the inner

cover as shown at right, then

remove the document.

The first page of the document jammed

During the real time transmission or quick memory transmission

During non-sorting ADF job

Open&Close ScanCover

Reset Document

Gently close the scanner cover, making sure both sides are snapped down

securely.

Also, the Repeat transmission. Error on scan at page xx message

will be printed out if the document jammed during transmission.

Note: If the original document has become wrinkled or torn, do not re-send

The LCD will show which page (i. e., which page number) is jammed. To con-

tinue scanning from the jammed page forward (keeping in mind the Note at

the end of step 1, above), press START after clearing the jam.

it.

p 2. Reset Document

Press Start Key

Note: If you wait more than 60 seconds without pressing any key, the

machine will begin to send or copy the document(s) it has.

If you wish to cancel this operation, press STOP . The machine will delete all

pages from memory and then return to its standby mode.

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If a printout jams inside your machine

Remove the jammed paper.

To clear a printout jammed inside your machine:

Im p or ta n t: The fuser unit becomes

very hot.

Im p or ta n t: Be careful not to put your hand between the top cover and the

Do n ot touch the fuser

unit when you are remov-

ing a paper jam.

machine.

Open the top cover.

Note: Avoid getting unfixed toner on

your hands and clothes.

Open the side cover.

Pulling up the jam release lever to

remove the jammed paper.

Open the printer cover.

Reset the toner and drum cartridge.

Remove the toner and drum cartridge.

Im p or ta n t: Shield the drum cartridge

from light, especially

strong light. Later, if you

have to remove the car-

tridge from the fax,

immediately wrap it in a

thick cloth to protect it

from light.

Gently close the printer

cover, pressing firmly on

the both sides of the

printer cover until you

hear it click.

Gently close the top cover,

pressing firmly on the both

sides of the top cover until

you hear it click.

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Print quality problems

If your machine s printouts develop quality problems, try to find the example below

that matches your printout problem. When you find one which is like yours, try the

suggested solutions. If they don t work, contact your authorized Muratec dealer.

Printouts are too dark

The toner cartridge may be defective.

Remove the toner cartridge and check it for damage.

If the problem persists, replace the toner cartridge.

ABCDE

Pages are blank

The drum cartridge or toner cartridge may not be

installed correctly.

Install each cartridge correctly.

The toner cartridge may be out of toner, or the toner may

be very low.

Remove the toner cartridge and shake it a few times to

redistribute the toner inside.

If the problem persists, replace the toner cartridge.

The toner cartridge may be defective.

Remove the toner cartridge and check it for damage.

If the problem persists, replace the toner cartridge.

Printouts have a blurred background

The toner cartridge may be defective.

Remove the toner cartridge and check it for damage.

If the problem persists, replace the toner cartridge.

ABCDE

Pages are black

The toner cartridge may be defective.

Remove the toner cartridge and check it for damage.

If the problem persists, replace the toner cartridge.

Your fax machine s printer may be due for a service check.

Call your dealer.

Printouts are of uneven density

The toner may be unevenly distributed inside the

toner cartridge.

Remove the toner cartridge and shake it a few times to

redistribute the toner inside.

Printouts are too light

ABCDE

The toner cartridge may be out of toner, or the toner may

be very low.

ABCDE

Remove the toner cartridge and shake it a few times to

redistribute the toner inside.

If the problem persists, replace the toner cartridge.

The drum cartridge may be defective.

Remove the drum cartridge and check it for damage.

If the problem persists, replace the drum cartridge.

The toner cartridge may be defective.

Remove the toner cartridge and check it for damage.

ABCDE

If the problem persists, replace the toner cartridge.

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Printouts have irregularities

Printouts have toner smudges

The paper you re using may have absorbed moisture, per-

haps due either to high humidity or water having been

spilled on the paper supply. Toner will not adhere well to

wet paper.

The toner may be unevenly distributed inside the toner

cartridge.

Remove the toner cartridge and shake it a few times to

redistribute the toner inside. If the problem persists, replace

the cartridge.

ABCDE

Replace the paper with dry paper and try printing again.

The toner cartridge or drum cartridge may be defective.

Remove the cartridges and check them for damage. If the

problem persists, replace either or both of the cartridges as

indicated.

If you find smudges on the back of the printouts, the trans-

port roller may be dirty.

Your machine normally cleans the transport roller automat-

ically. If other solutions fail, please contact your authorized

Muratec dealer.

Printouts have white and/or black lines

The toner cartridge or drum cartridge may be defective.

Remove the cartridges and check them for damage.

If the problem persists, replace either or both of the car-

tridges as indicated.

ABCDE

The LED print head may be dirty.

Using the cleaning paper, gently clean the LED print head.

Printouts have white spots

The charger may be dirty.

ABCDE

Your machine normally cleans the charger automatically.

If other solutions fail, please contact your authorized

Muratec dealer.

Your machine normally cleans the charger automatically.

If other solutions fail, please contact your authorized

Muratec dealer.

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Troubleshooting

Occasionally, your fax machine encounters some trouble transmitting or receiving

documents. When it does, it alerts you with an alarm. You can identify the problem

with LCD messages and printed check messages and error reports, explained in the

following pages.

What you see on the LCD

What it means/What to do

Ch a n ge to Fa x Mod e

You tried to to store the document for polling (or

for F-Code Box) when the machine is in the

Copy mode. You can store the fax document only

when the machine is in the Fax mode.

Ch eck Mem or y Tx

You tried to turn the Fax&Copy feature ON, but

the memory transmission setting is OFF. To use

the Fax&Copy feature, the memory transmis-

sion setting must be set to ON.

Alarm

Your fax machine sounds an alarm tone a series of short beeps if either of

these two problems occur:

Set the Memory Tx to ON, then try again.

Trouble transmitting or receiving

The machine is out of paper

Ch eck Pa p er Size

Op en &Close Top Cover

The difference sized paper which is not same

sized paper you told your machine is loaded.

Set correct sized paper or change the paper size

setting (see page 1.9 1.10).

LCD error messages

What you see on the LCD

Close Sca n n er Cover

Close Top Cover

The cover indicated on the LCD is open or has

not been closed securely. Close it properly.

What it means/What to do

All Com m a n d s In Use

Your fax machine has all of its 99 possible

delayed commands (automatic redialing counts

as one) stored in memory and cannot accept

another. Wait until your fax has completed one of

the delayed commands or delete an existing

command by using REVIEW COMMANDS.

Close 1st Sid e Cover

Close 2n d Sid e Cover

Close 1st Ca ssette

Close 2n d Ca ssette

The paper cassette indicated on the LCD is open

or has not been closed securely. Close it properly.

Com m u n ica tion Er r or

A communication error disrupted the reception

or transmission. If you were transmitting, press

STOP to clear the error message and then re-try

the transmission. If you were receiving a fax, try

to contact the other person and have him/ her re-

try the transmission. (The problem may be

Alr ea d y Stor ed

You tried to enter the same fax (or phone) num-

ber which is already entered in your fax

machine.

Enter a different fax (or phone) number.

Box In Use

You tried to erase a F-Code box which contains

at least one document.

Erase the document(s), then try again.

entirely with his/ her machine, phone line, etc.)

Cop y Off

You tried to change your fax machine to the copy

mode, but the unit s copy protection feature

(page 2.18) is on, preventing such use. Turn off

copy protection.

Ca ll For Ser vice

The scanner lamp is dim or inoperable.

Make repeated copies to help evaporate any

internal moisture. If that doesn t resolve the

problem, call your authorized Muratec dealer or

Muratec Customer Support.

Dep a r tm en t Cod e F u ll

You tried to enter department code more than

100. Your machine can store up to 100 depart-

ment codes.

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What you see on the LCD

What it means/What to do

What you see on the LCD

What it means/What to do

Docu m en t F u ll

You tried to enter an document into an F-Code

box, but the machine has reached its capacity

(30 documents). Delete documents stored in

F-Code boxes until the machine will let you pro-

ceed.

Ha n g Up P h on e

The optional handset is off-hook.

Hang it up, making sure the upper part of the

handset presses down on the h ook button.

In Rela y Box

You tried to store a document for polling in an

F-Code box which is set to be a relay box.

Select an F-Code box which is set to be a bulletin

box, then try again.

Docu m en t J a m

Con tStor En ter /Ca n cl

An original document jam while you are using

the ADF for either faxing or copying. See page

5.1 for instructions on clearing the jam.

In Secu r e Box

You tried to store a document for polling in an

F-Code box which is set to be a security box.

Select an F-Code box which is set to be a bulletin

box, then try again.

Docu m en t Stor ed

En ter No. (0-32)

You tried to erase a batch box which contains at

least one document. Erase the document(s), then

try again.

You tried to enter a call group number greater

than 32. Your machine can maintain 32 call

groups, numbered 1-32 (call group 0 covers all

the groups). Determine the correct call group

identifier number and enter it, instead.

In Use in P On eTou ch

You tried to erase the F-Code box or Batch box,

which is programmed in the programmable one-

touch key.

Erase the programmable one-touch key that con-

tains the F-Code box or Batch box you want to

erase, then try again.

En ter No. (000-255)

If the optional NIC (network interface card) is

attached to your machine, and you tried to enter

a TCP/IP address greater than 255.

In va lid I.D. Cod e

In va lid Nu m ber

In va lid Pa p er Size

The F-Code box

Try re-entering your F-Code box

D. code you entered isn t valid.

D. code.

Enter the correct TCP/ IP address.

You pressed a key which has no function during

the current operation.

En ter Red u ce/En la r ge

You tried to copy your document on the paper

other than Letter, Legal or Half letter sized

paper using the bypass tray, or the calculated

reduction or enlargement ratio is out of the

acceptable range (50 200 %) when the copy

reduction or enlargement ratio is set to Auto .

Enter the reduction or enlargement ratio manu-

ally although a part of the image might be

lacked, or change the paper for copying.

If the optional printer controller is attached to

your machine, it can use the special sized paper

with the bypass tray. However, it should be used

only for the PC printing, it cannot be used for

copying. So, if you tried to copy onto the special

sized paper with bypass tray, this message will

appear.

In va lid Pa sscod e

Lin e Bu sy

The protection passcode you entered isn t valid.

Repeat the operation, entering the correct protec-

tion passcode.

En ter Sca n Size

Feed er In Use

When you using the FBS (Flatbed scanner)

glass, you must manually enter the scan size of

your document. Press DOCUMENT SIZE to choose

the size.

You tried to erase a document which someone is

polling from your machine. Wait for the fax to

complete the polling operation, then try again.

The command you re trying to enter requires the

use of the ADF, which is already in use. Wait for

the machine to stop using the ADF, then try

again.

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What you see on the LCD

What it means/What to do

What you see on the LCD

What it means/What to do

Ma cr o In Use

You tried to change the function for a Soft key,

but that Soft key has been programmed in a

Macro key. You cannot change the Soft key func-

tion until erase the Macro key that contains the

Soft key you want to change. Erase the Macro

key, then try again.

No Pa sscod e

You tried to program a security feature (see

page 3.50), but there s no protection passcode

stored in your fax machine. Store a protection

passcode in your machine, then retry again.

No P IN Nu m ber

You selected Mode1 in the PIN mask feature

and tried to call an autodialer number in which

no PIN has been entered, or to call using

numeric keypad without PIN. Enter a PIN, then

try again.

Mem or y Over flow

Sta r t Or Ca n cel

During transmission (or copying), you tried to

enter more pages into memory than your fax

could store. Press START to tell your fax to keep

as many pages in memory as possible, or press

CANCEL to delete from memory all pages stored

during this operation (but not previous opera-

tions).

No Rep or t

You requested an activity journal or confirma-

tion report, but your fax machine has no record

of any fax jobs having occurred.

No Ton er Ca r tr id ge

Not Allow ed in Ma cr o

Oth er Key Settin g

The toner cartridge is missing or has not been

properly installed in your fax machine. Please

properly install the toner cartridge.

Mir r or Ca r r ia ge Er r or

The mirror carriage of your machine has become

inoperable. Call your authorized Muratec dealer

or Muratec Customer Support.

During macro registration, you pressed the key

which cannot be registered in Macro, such as

Monitor/Call key or Security Reception key.

Mir r or Lock ed

No Com m a n d

The transport mode is not turned off.

Turn off the transport mode (see page 1.8).

You pressed REVIEW COMMANDS to review

upcoming commands, but your fax machine had

none stored.

You tried to enter the same function which is

already stored in other Soft key.

Store the different function.

No Dep a r tm en t Cod e

You tried to turn on the department code setting

but there are no department codes stored in

your fax machine. Store at least one department

code, then try again.

Op en Top Cover

P lea se Rem ove Pa p er

The paper is jammed in your fax machine.

Open the cover indicated on the LCD, and

remove the jammed paper carefully.

Op en 1st Sid e Cover

P lea se Rem ove Pa p er

. . . or . . .

You entered incorrect department code at fax

sending while the department feature is on.

Enter correct department code.

Op en 2n d Sid e Cover

P lea se Rem ove Pa p er

Op en Top /2-Bin Cover

P lea se Rem ove Pa p er

No Docu m en t Stor ed

No Dr u m

You tried to print a document from memory, but

your fax machine had none stored.

Rem ove Byp a ss Pa p er

Op en &Close Top Cover

The drum cartridge is missing or has not been

properly installed in your fax machine.

Please properly install the drum cartridge.

Op en &Close Sca n Cover

Reset Docu m en t

Either your document wasn t inserted correctly,

or the fax to which you re sending can t handle

the document s page length. Reset the page and

try again.

No Nu m ber Stor ed

You selected an autodialer, batch box or F-Code

box number for which there is no fax (or phone)

number programmed. Either choose another

number or dial a phone number directly from the

numeric keypad.

P lea se Ca ll Ser vice

The printer unit of your fax machine has become

inoperable. Call your authorized Muratec dealer

or Muratec Customer Support.

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What you see on the LCD

What it means/What to do

What you see on the LCD

What it means/What to do

P lea se Su p p ly Pa p er

The paper cassette or bypass tray is out of

paper. Supply paper to the cassette and/ or the

bypass tray.

Secu r ityRx is Off

You tried to turn the security reception ON using

a Soft key which is assigned to set the security

reception to ON or OFF, but security reception

setting has not set to on.

To turn on or off the security reception using a

Soft key, first set the security reception setting to

on. (See pages 3.50 3.51.)

P lea se Wa it

Your fax machine s printer is either warming up

or busy. Please wait until the fax is finished

printing and then re-try your command or opera-

tion.

Select Pa p er Size

You tried to make a copy in the following condi-

tions:

Paper size selection is set to Auto .

The bypass tray has the paper other than

Letter, Legal, Half-letter.

Paper cassette(s) runs out of paper.

Press PAP ER SIZE to select your desired paper.

Pollin g In Use

You tried to store the polling document in your

fax machine, where one already had been

stored. Wait for the fax to complete the regular

polling operation or delete the stored document,

then try again.

P r in ter In Use

The command you re trying to enter requires the

use of the printer, which is already in use. Wait

for the fax to finish printing, then try again.

Su b-a d d r ess In Use

You tried to enter a sub-address identical to one

already being used in another F-Code box. Enter

a different sub-address.

P r otect Doc. Stor ed

A received document was in your fax s memory

when you tried to turn off the security reception

passcode. Print the received document from your

fax s memory, then retry the desired operation.

TONER ALMOST EMP TY

50 P RINTS REMAIN

Your machine is almost out of toner. About 50

more sheets can be printed, but please contact

your authorized Muratec dealer soon to purchase

a new toner cartridge if you don t already have

one.

Ra tion m u st be 100%

You cannot set the magnification ratio in

Negative/Positive copy or Ultra copy mode.

Set the magnification ratio to 100 % to use the

Negative/ Positive copy or Ultra copy mode.

TONER EMP TY

P RINTER NOT USABLE

Your toner cartridge is empty.

Replace the toner cartridge. Your machine cannot

print until it is replaced with a new toner car-

tridge.

REP LACE DRUM SOON

500 P RINTS REMAIN

Your machine can print about 500 more sheets,

but your drum will need to be replaced soon.

Please contact your authorized Muratec dealer to

purchase a new drum cartridge if you don t

already have one.

Too Ma n y Ch a r a cter s

Too Ma n y Loca tion s

You attempted to enter too many numbers or

other characters in the current operation.

Press CANCEL to delete the extra characters, then

try again. You may wish to review the operation s

appropriate instructions.

REP LACE DRUM UNIT

P RINTER NOT USABLE

Your drum cartridge doesn t work.

Your machine cannot print until it is replaced

with a new drum cartridge.

Replace it.

You tried to enter too many numbers for a

broadcast. You can enter up to 200 autodialer

number and up to 30 numbers entered through

the numeric keypad.

Press CANCEL to delete the extra numbers and

then try again.

Sca n n er In Use

The command you re trying to enter requires the

use of the scanner, which is already in use. Wait

for the fax to complete the scan, then re-try the

desired command.

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What you see on the LCD

What it means/What to do

Errors

Too Ma n y Step s

You tried to enter too many steps for a macro.

You can enter up to 60 steps into a macro key.

When sending faxes, your machine occasionally runs into communications errors.

These can be caused by anything from lightning to telephone line interference.

(These same factors cause the static, or line noise, you sometimes hear on phone

calls.) They also can be caused by problems with the fax machine at the other end of

the line.

Un a ble to Red u ce

In the reduction copy using the ADF, if the

calculated ratio is smaller than minimum reduc-

tion ratio (50%), this message will appear and

you cannot make the reduction copy.

Use the FBS glass, however parts of the image

might not be copied.

Often, simply trying your call again is all that s necessary. However, if the problem

persists regularly, call your local telephone company for help. If that doesn t help and

the problem persists regularly, call your authorized Muratec dealer.

Use F BS Gla ss

You tried to enlargement copy using the ADF.

Your machine cannot enlargement copy from the

ADF. Please set your document on the FBS glass

to make the enlargement copy.

Error reports

When an error occurs, your fax machine prints an error report. Each fax error report

lists an error message which includes:

A possible solution to the problem

The sending location (if the remote fax stores a Location ID of its own)

The result w h i ch is a special error code.

A sample of the document s first page.

Kinds of error codes

The error code listed in the Result column of the error report indicates the specific

problem encountered:

codes Occur while dialing

codes Occur during reception

codes Occur during transmission

Specific errors

Following are some error codes you may see on an error report:

Dialing errors

D.0.3, The remote unit didn t respond, the call couldn t be completed or STOP was

D.0.8 pressed during dialing. Re-try the call. If your machine repeats the message,

call the remote fax unit s operator and verify that unit is operating properly.

D.0.2 The remote unit is busy. Try the call again.

D.0.6, Either the remote unit didn t respond, the call somehow didn t go through or

D.0.7 STOP was pressed during dialing. Try the call again.

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Reception errors

T.2.3 Bad phone line conditions made fax communication impossible. Conditions

can change rapidly, so try the call again later.

R.1.1 The calling fax machine didn t respond to your fax machine. This can hap-

pen if someone dials a wrong number or if the remote machine restricts

access through use of a passcode.

T.3.1

The page counter in your fax machine detected a document feeder error dur-

ing transmission. Carefully re-insert the document into the feeder and re-try

the call.

R.1.2 The two fax machines were incompatible. Your fax machine sends and

receives only ITU-T Group 3 (see Glossary, page 5.18) fax communication, the

industry standard since the early 1980s.

T.3.2

The fax machine didn t detect the silence indicating the call had ended.

T.4.1 The telephone line disconnected during transmission because of excessive

modem errors or because remote unit ran out of paper. Try the call again.

R.1.4 Someone pressed STOP at the receiving fax machine.

T.4.2 After transmission began, poor line conditions developed. Try the call again.

R.1.5 The fax machine didn t detect the silence at the end of the call for receiving

an RCR.

T.4.4

Poor line conditions prevented transmission. Try the call again.

R.2.3 Poor phone line conditions made fax communication impossible. Call some-

T.5.1, ECM transmission failed (perhaps due to line noise). Conditions can change

T.5.2, rapidly, so try the call again later.

one at the remote machine s location.

T.5.3

R.3.1 The sending fax machine detected too many errors from the receiving

fax machine.

T.8.1 A compatibility error occurred.

R.3.3 The sending fax machine is incompatible or had a document feeder problem

during transmission.

T.8.10 Line noise or other problems prevented line probing.

T.8.11 The remote fax machine didn t complete the equalizer training phase.

R.3.4 Poor phone line conditions may have prevented your fax machine from prop-

erly printing some or all of the pages it received.

R.4.2 Either the line disconnected before transmission or the transmitting fax

machine needs maintenance.

R.4.4 The fax machine has reached its memory capacity.

R.5.1, ECM reception failed (perhaps due to line noise).

R.5.2

R.8.1 A compatibility error occurred.

R.8.10 Line noise or other problems prevented line probing.

R.8.11 The fax machine timed out while waiting for the retrain signal.

Transmission errors

T.1.1 The remote fax machine didn t respond to your machine. Call someone at the

remote machine s location.

T.1.2 Your fax machine s page counter detected a possible document feeder error.

Carefully put the document back into the feeder and try the call again.

T.2.1 Either the phone line disconnected during transmission or fax communica-

tion became impossible due to bad phone line conditions. Try the call again.

T.2.2 The two fax machines were incompatible. Your fax machine sends and

receives only ITU-T Group 3 (see Glossary, page 5.18) fax communication,

the industry standard since the early 1980s.

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Check Message printouts

When there s a problem with a fax call and your machine detects an error, it pro-

duces an error printout headed by the words Check Message. This printout lists

the following information about the transmission:

The resulting error code

A communications error message (see What error messages can mean, below)

The phone number (or TTI, if programmed) of the fax machine with which your

machine had attempted to communicate.

What error messages can mean

The error messages on Check Message printouts can mean a variety of things.

Here s a brief summary:

Er r or m essa ge

Possible m ea n in gs

Check condition of remote fax. Remote machine malfunctioned

N o handshake signals from remote fax

Wrong phone number reached

Repeat transmission.

Poor phone line conditions

N o handshake signals from remote fax

Document misfeed or miscount

Unable to reach remote machine after

attempting specified number of redial tries

Line is busy.

Remote machine s line was busy

Remote machine s line didn t answer

Check received documents.

Remote confirmation signal not received

from remote fax

Poor line conditions caused a poor image

Memory full.

Remote fax s memory is full

Dialing number is not set.

Stopped.

Stored phone number failed to dial properly

Someone pressed STOP at the remote fax

in the middle of the handshake

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Caring for your fax machine

With proper installation and a little maintenance, your fax machine should give you

dependable service for years to come.

Corrective cleaning

Here are some simple cleaning procedures for keeping your fax machine operating

smoothly. Use each as the need arises.

Although it requires little day-to-day care, you can take these simple precautions to

keep it in top form:

Alw a ys make sure your fax machine is installed according to our specifications,

including using an electrical surge suppressor. (If necessary, review P ick an

installation spot, page 1.5.)

Curing frequent jams in the ADF

If you re having trouble with getting your original documents to feed properly, try

this procedure:

Alw a ys use good, copier-quality paper.

Turn off your fax machine.

Alw a ys clean your fax machine as needed (see Cleaning tips, below).

Never install your fax machine where it can overheat, gather dust or get

splashed by any liquids (even water).

Get two soft, lint-free cloths and moisten them as follows:

One with a cleaner suitable for use on platen/rubber rollers. In steps 4 and

6, we ll call this the rollers cleaner.

The other with isopropyl alcohol

Cleaning tips

Open the scanner cover by holding the scanner cover release.

Some things to keep in mind about cleaning your fax machine:

Im p or ta n t: You must hold the cover open. It won t stay open by itself.

Do clean it! Dust and dirt, especially around the fax machine s air vents can

shorten your machine s life.

Use the cloth with the rollers cleaner to clean the face of the rollers. Rotate

the rollers by hand to allow cleaning of the entire roller surface.

Alw a ys unplug the fax machine before you clean it.

Never spr a y a n y clea n er DIRECTLY on to you r fa x m a ch in e. The drifting

spray could damage components inside.

Never tr y to clea n SEALED a r ea s in sid e you r fa x m a ch in e. They re sealed to

protect your safety and the machine.

For cleaning external surfaces, such as the cover and handset: use a mild clean-

ing solution sprayed onto a lint-free towel or cloth.

Alw a ys use a lint-free cloth (or swabs) moistened with alcohol to gently wipe

components inside your machine.

In areas you can t reach with swabs, a lw a ys use dry, dust-free compressed air to

gently blow away dust and other material.

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If you have unsatisfactory printout quality

Open the inner cover fully.

Your machine automatically cleans its charger and transport roller, two items which

are very important to printout quality. So, if you notice poor printout quality

(whether on received faxes or on copies), it may mean that your machine requires

service. Review Print quality problems (pages 5.3-5.4), and see whether any of the

proposed solutions helps your machine. If none do, please call your authorized

Muratec dealer or call the Muratec Customer Support Center at (800) 347-3296

Im p or ta n t: You must hold the cover open. It won t stay open by itself.

Use the cloth with the rollers cleaner to

clean the face of the rollers. Rotate the

rollers by hand to allow cleaning of the

entire roller surface.

(from the U.S. only)

Cleaning the LED print head

If you find your fax recipients complaining that the faxes you receive or copy image

quality are streaked, the LED print head may be dirty.

Im p or ta n t: Be careful not to put your hand between the top cover and the

Cleaning the FBS glass, Contact glass and white pad

machine.

Open the platen cover.

Turn off your fax machine.

Get a soft, lint-free cloth and moisten it with isopropyl alcohol.

Im p or ta n t: Make sure the cloth doesn t have any rough areas. Otherwise, it

Get a soft, lint-free cloth and moisten it

with isopropyl alcohol.

could scratch the glass surface of the FBS.

Using the cloth, gently clean the FBS glass, contact glass and the white back-

ground area on the underside of the platen cover.

Open the top cover and then open the

printer cover.

Im p or ta n t: The fuser unit becomes

very hot. Do n ot touch

the fuser unit when you are cleaning the LED print head.

Using the cloth, gently clean the LED print head.

Note: Do n ot use abrasive materials on the LED print head, and d o n ot

subject the LED print head to strongly shock.

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Common questions

Sending faxes

Q: Sometimes, I try to send a fax while using either the optional handset or the

MONITOR/CALL feature. But, when the other side answers, I hear a horrible

screeching sound, so I hang up. What s happening?

We re here to help you!

The Muratec Information System is available to you 24 hours a day, 7 days a

week. You can use your fax machine to call this fax-on-demand system and

receive printouts of information, such as the most common questions asked

about your machine. Often, this is the fastest way to find out the answer to

any question you may have. And it s a free call!

A: That was the other fax machine trying to say H ello to your machine! You ll

hear sounds like that any time you call a fax machine which is set to answer

automatically (as when you set your machine to Auto Answer mode). It s by

using these tones that fax machines are able to send faxes over ordinary phone

lines. So, next time you hear the tones, press START (and, if you re using an

optional handset, hang up) to send a fax.

To use the Muratec Information System:

On your fax machine, press MONITOR/CALL to get a dial tone, or lift

your optional handset.

Q: I just sent a fax. However, the number that appeared in my machine s display

Call 1-800-215-1698.

during the transmission wasn t the number I dialed. Why?

Follow the voice instructions you ll receive from the system.

A: That number you saw is programmed into the remote fax machine by the user.

Some users prefer different numbers to appear than the ones they re really

using. And some people don t know how to change the number once it s set.

General questions

Q: Where do I add ink or toner to make my fax machine s printouts darker?

Q: Can I transmit and receive at the same time?

A: No. Use the call request feature (see pages 3.25 3.26) to ask the person at the

remote fax machine if he or she wants to transmit or receive after your fax

communication is complete.

A: You can t adjust the darkness of an incoming fax printout, but you can adjust

the darkness of a copy or of a transmission. Insert a document and press CON-

TRAST to adjust the contrast setting. Da r k prints at the darkest setting. The

machine will reset automatically to normal contrast after you finish copying or

sending the fax.

Q: Do I have to dial a 1 for a long-distance call?

A: Yes. Dialing a fax number is just like dialing any other phone number, so be

sure to include any special long-distance codes or dialing pauses when dialing.

Also, remember to include them when you set your autodialer numbers.

Q: When I unplug my machine or if the power goes off, will I lose the information

I ve stored such as my TTI, autodialer entries, the time and date, etc. a n d

have to re-enter them?

A: No. There s a special battery built into your fax machine which protects user

settings for several days if power fails or if you decide to move your machine.

However, we do advise you to restore power to the machine as soon as possible.

Q: How do I send a fax to an overseas telephone number?

A: Dialing requirements for international calls may vary depending on your local

telephone company s requirements. For most international calls, call 011, then

dial the appropriate country code, city code and phone number. (You may find

country and city codes in the front section of your telephone directory.)

Q: Can I use a dust cover on my fax machine?

A: No! A dust cover blocks air circulation, which could cause your machine to over-

heat.

Q: Can I transmit if my fax machine runs out of paper?

A: Yes, but confirmation reports (see page 3.22) aren t available when you trans-

mit without recording paper in your fax machine.

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Q: The specifications (page AI.1) list an average per-page transmission time, but

Q: Can I transmit a document that s extra long?

when I transmit a page it can take much longer. Why?

A: Yes, if the receiving fax machine is equipped to handle long documents. Many

machines have a special setting which allows them to receive documents that

exceed the normal length.

A: We base this specification on transmission of an industry-standard test docu-

ment called ITU-T Test Document 1 (sometimes also called the Slerexe letter ).

Fax manufacturers use this method to test transmission speeds. However:

Q: Can I transmit a page from a newspaper?

The pages you send may be darker, or otherwise contain more information,

than ITU-T Test Document 1.

A: No. A newspaper page can jam in your document feeder. First, use a copy

machine to make an appropriately sized copy of the newspaper page, then

transmit the copy.

The transmission time measured for test documents doesn t include hand-

shake time the time during which two fax machines introduce

themselves to each other and agree on the parameters of the call.

Q: Can I transmit a page with correction fluid on it?

The specification time is based on the use of normal resolution mode. You

may be using fine, superfine or grayscale transmission, each of which takes

longer than normal mode.

A: Yes, but only if the fluid is completely dry before you begin transmission.

Q: How can I be sure my fax was received?

Q: What s a default?

A: Set your machine to print a confirmation report after each transmission (see

A: A default is a setting that your machine will always refer to if nothing else is

programmed. For example, you can set the default for this machine to send a

fax by using its memory. If you set this action as the default, that s how your

machine will always send a fax, until you tell it to do differently.

pages 3.23).

Q: I don t want to install a dedicated phone line for my fax machine, so I ve con-

nected the machine to a PBX phone system. When I get a fax call, all the phones

ring. How do I prevent this?

A: Call your PBX manufacturer or telephone company for assistance. They may be

able to convert one of the PBX lines for use only by your fax machine.

Reports

Q: Sometimes when I dial a fax call by using either the optional handset or

MONITOR/CALL, I don t hear the fax receiving tones from the other machine.

Am I doing something wrong?

Q: I called the number 011-555-555-1212, but not all of the digits appear on my

transmit confirmation report (TCR). Why didn t the whole number appear? How

can I be sure my document went to the right location?

A: When this happens, try pressing START (and then hanging up the optional

handset if you re using it), as usual. It s possible you re calling an older, non-

standard fax machine that doesn t emit answering tones. Even a few Group 3

faxes (see Glossary, page 5.18) on the market sound a sending tone but don t

sound a receiving tone. After you transmit, call the person at the other fax

machine s location to see if that person got your document.

A: The numbers you enter using the fax keypad are temporarily stored in a mem-

ory buffer , and it s only the last part of the phone number that the buffer

remembers. An easy way to avoid getting incomplete telephone numbers on

your printouts is to store your most frequently used numbers as one-touch keys

or speed-dial numbers. These autodialer numbers will appear in their entirety

on your TCR.

Q: I inserted a document in the feeder and dialed a fax number, but my machine

didn t transmit the document. Instead, ** Auto Redial ** now appears on

my LCD. What does this mean?

A: The remote fax machine was busy, so your machine will try the call again, auto-

matically. As long as it hasn t stored more than 99 delayed commands (counting

automatic redials), your machine should still accept commands from you. If it

has exceeded this quantity and will accept no more commands, try canceling one

of the delayed commands (see page 2.8). If the machine still won t cooperate,

keep canceling commands until it does.

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Receiving faxes

Q: My fax never answers. What s wrong?

Polling

Q: What s the purpose of polling?

A: Check to make sure your fax machine is properly connected to a working AC

power outlet and phone jack (see page 1.7). If you re using a second phone with

your machine, make sure it s connected properly (page 2.20).

A: Polling lets you automatically pu ll a document which is set in another fax

machine. You can poll whenever you need to retrieve information and don t

want the source to pay for the phone call. With polling, you pay for the call and

get the information you need.

Q: Sometimes when I answer my machine with the optional handset, I hear a

beeping sound that repeats every few seconds. Is this a fax?

A: Yes. When you hear these fax tones, someone is trying to send you a fax. Next

How your fax machine works

How a fax machine works is simple:

time, press START and hang up the handset. Your fax will receive the message.

Q: Does my fax machine have to be plugged in to the AC power jack to receive a

You put a page into your fax machine s feeder and call a fax number. Your machine

makes a satisfactory connection with the other machine, a n d t h en

message?

A: Yes. Your phone will ring if the phone line is connected, but you can t receive a

fax unless your fax machine is plugged into both the phone jack and the AC

power jack. Make sure your fax machine is always plugged in so you never miss

an important fax message.

Your machine takes the document.

An image scanner in your fax machine examines the information on the page.

Your machine wraps the document.

Your fax machine translates the scanned information into a numeric code and

compresses the code for the fastest possible transmission speed.

Q: Can I receive a fax if I m using the phone on my machine?

Your machine sends the document.

Finally, your fax machine sends the compressed code.

A: You can receive a fax from the person to whom you re talking. When that per-

son has a document ready in his/her machine s feeder, press START.

On the other end of the line

The remote fax machine receives the code.

Working with your answering machine

Your machine unwraps the document.

The remote fax machine uncompresses and deciphers the code, turning it into a

representation of the scan your machine made.

Q: People have complained that they call my fax machine and hear my answering

machine s message, but are cut off before they can send a fax. What happened?

A: Any remote fax machine attempting to send a fax must h ea r responding fax

tones within 40 seconds after the person at that machine presses the start key.

That 40 seconds includes getting the dial tone, dialing the number, listening

to the pause before the ringing starts and the remote fax machine answering

the ring. Only after that time does your message play.

The remote fax machine prints the representation.

The only difference between a regular telephone call and a fax call is the content of

the transmission:

That s why we urge you to create a short outgoing message. The shorter the

waiting period, the more likely it is that the remote fax machine will proceed

with the transmission. Please create an outgoing message on your answering

machine that s no longer than 10 seconds (see page 2.11 for a suggestion).

On a regular call, your telephone sends your voice.

On a fax call, your fax machine sends a coded image.

The way fax machines work is regulated closely by the International

Telecommunications Union (ITU), an agency of the United Nations. The standards the

ITU applies ensure the compatibility of your fax machine with millions of other

machines worldwide. However, they also limit the way you can use your machine

with other devices, such as telephones and answering machines.

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Glossary

This glossary contains terms you may encounter when discussing or reading about fax

machines. Please use these definitions for reference only. A list of definitions can also be

found on the Muratec website at www.muratec.com.

Br oa d ca st

tion.

A fax transmission in which a single document is sent to more than one loca-

bp s Bits per second. Used to express the speed of transmission of data. Because fax trans-

mission treats a document as a graphic image rather than as a series of alphabetic and

numeric characters, bps does not correspond to the number of characters transmitted per sec-

ond.

24-h ou r for m a t

Also called military format. A format for keeping time that does not use

a.m. or p.m. to distinguish between morning and afternoon. In the 24-hour format, one o clock

in the morning marks 1:00, noon marks 12:00 and midnight marks 24:00. To calculate the 24-

hour format, add 12 hours to all times after noon.

Byte

Ca ll r eser ve

request voice communication prior to, during or after transmission.

A group of digital elements, usually sent as eight bits to the byte.

Also called call request. An ITU-T standard fax feature which allows a user to

For example, 1:30 p.m. would be 13:30 in the 24-hour format; 10:45 p.m. would be 22:45 in the

24-hour format. And 11:15 a.m. would be 11:15 in the 24-hour format.

Ca ll-w a itin g ser vice

An optional telephone company service that alerts you to another

A3, A4, B4 Standard stationery sizes defined by the International Standards

Organization, an agency of the United Nations. See also Paper sizes.

incoming call when the phone is already in use. Call-waiting signals often cause interruption

of fax transmission or reception.

ADF

Automatic document feeder. See document feeder.

The number your machine dials after all attempts to the regular

Ca ller ID Optional service provided by your local telephone company that allows you to

see a display of the number (phone or fax) that is calling.

Alter n a te n u m ber

number fail. The user programs this alternate number, if so desired.

CCITT S e e ITU-T.

An sw er in g m a ch in e S e e TAD.

CCD, CIS Charged coupled device, contact image sensor. Two types of scanning mechanisms

used in some Muratec fax machines. The CCD r ea ds fluorescent light bouncing off a docu-

ment. The CIS uses a flat bar of light-emitting diodes (LEDs).

Au tod ia lin g Enables user to store preprogrammed telephone numbers in the unit s mem-

ory. Storage capability varies from unit to unit.

Com m a n d qu eu e

Com m a n d n u m ber

The list your machine keeps of all its pending commands.

Au tom a tic fa llba ck

nicating with another fax which is communicating at a slower rate.

The ability of a fax machine to slow down ( fall back ), when commu-

The number your machine gives to each job it is programmed to

complete. You must know the command number in order to cancel or change any of the

machine s jobs that it stores.

Au tom a tic r ed u ction Many Muratec fax machines will automatically reduce the size of

documents being transmitted to accommodate the effective printing width of the receiving

unit. For example, this allows a fax machine with a 10″ (256 mm) scanning width to send an

image 10″ (256 mm) wide to a unit with an 8.3″ (210 mm) print width. The receiving fax

machine will receive a reduced-size printout of the complete image.

Com p a tibility

The term compatible describes the ability of separate things to function

together. Your Muratec fax machine features ITU-T Group 3 compatibility, the modern stan-

dard for worldwide communication.

Bit

The smallest unit of information in a computer. Some Muratec fax machines, which

Con fid en tia l tr a n sm ission S e e SecureMail.

Con fir m a tion r ep or t S e e RCR and TCR.

Con tin u ou s p ollin g S e e Polling.

are actually computers dedicated to telecommunications, allow users to change bits of infor-

mation to provide or cancel features through software settings.

Bits p er secon d S e e bps.

Cop y m od e

Allows your fax machine to be used as a convenience copier.

Bla ck d en sity

Also called black coverage. The amount of non-white area on a page. For

Cover p a ge (a u tom a tic)

A small, user-created message; can be the first page of every

example, most regular office correspondence has a black density well under 10%, due to the

presence of margins, spaces between words, spaces between lines and paragraphs and even

spaces within letters. However, drawings and photographs have a much higher black density,

sometimes approaching 100%. The higher a page s black density, the more slowly a fax

machine sends it.

transmission.

Da ta ba se p ollin g S e e Polling.

Da ta com p r ession Used in digital fax machines to speed transmission. See also Digital

fax, MH and MSE, SMSE.

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Defa u lt

The setting your machine will always refer to if no other action has been pro-

Gr a ysca le Not a level of resolution, but a method of scanning and transmitting halftone

images. Fax machines with grayscale abilities interpret photographs in

levels of gray between white and black. The transmitting fax machine must have grayscale

ability to send a photographic image accurately, but the receiving machine does not need it to

print the image.

grammed. For example, you can set the default for this machine to send a fax by using its

memory. If you set this action as the default, that s how your machine will always send a fax,

until you tell it to do differently.

Dela yed com m a n d

Transmission or polling operation set by the user to occur later, auto-

matically, at a predetermined time. Great for reducing costs by making fax calls during times

when telephone costs are lowest, such as late at night or on weekends.

Gr ou p 3 Refers to fax machines that use digital encoding. These units transmit one page

in less than one minute and produce resolution of 203 × 98, 203 × 196, or 406 × 392 lpi.

Digita l Using the binary system (which uses a combination of 0s or 1s) to describe every-

thing, so that 0 means off and 1 means on; digital fax machines convert the graphic image of

your document into a series of zeros and ones by using the binary system of transmission to

encode black and white occurrences. This increases transmission speed by passing over white

spaces. See also White-line skip.

Ha lfton e S e e Grayscale.

Ha n d sh a k in g

An exchange of data between telecommunications and/or

computer equipment that introduces two systems to each other. For example, faxes use a

handshaking protocol to identify the ITU-T group of each unit and to begin fax communication.

Hu b S e e Relay broadcasting.

Digita l fa x Unlike analog systems that scan every portion of a document, digital fax

machines survey a document s overall picture content. Digital fax machines scan a line and

convert the information into a binary code of zeros and ones. The fax machine takes this

information and compresses it, providing high transmission speeds. Many Muratec units

offer proprietary methods for faster transmissions between Muratec-manufactured units (see

also MSE, SMSE).

Hz (or Her tz) A measure of frequency equal to one cycle per second. Used in the specifica-

tions for a fax machine, it identifies the AC power the unit requires.

ITU-T In t er n a t ion a l Telecommunications Union Telecommunications Sector. (Formerly

known as CCITT, for Consultative Committee for International Telegraph and Telephone.) A

telecommunications forum for member countries of the United Nations whose Study Group

XIV established the primary groups for fax equipment, covering communication protocol and

transmission. Muratec Group 3 fax machines offer the fastest transmissions allowed by the

ITU-T when communicating with other Group 3 units.

DIP sw itch es Dua l in-line pa ckage switch; a two-position on/off switch. Many Muratec fax

machines include DIP switches to control optional settings or features.

Docu m en t feed er

The adjustable slot into which users place documents for faxing or

ITU-T Test Docu m en t 1

Also called the Slerexe ( slehr-rehks ) letter; An ITU-T standard

copying.

document with a known black density which fax makers often use to test transmission

speeds of their fax machines. Published transmission speeds are also based on this document.

Effective p r in tin g w id th

The widest image that can be printed on a fax.

Effective sca n w id th

mission.

The maximum width the scanner in a fax can scan during trans-

ITU-T V.29 a n d V.27 ter.

machines to talk to all other units adhering to those standards.

Joint Bi-level Image experts Group, the new ITU-T standard image data compression

method. As J BIG compresses the data more efficiently than MMR, it is especially effective when

transmitting halftone (grayscale) image document.

A standard set of communication procedures allowing fax

F -Cod e

A fax-industry standard created by the ITU-T for sub-addressing/password-based

J BIG

communications. Because F-Code is an industry standard, Muratec fax machines as well as

all ITU-T equipped fax machines from other manufacturers can communicate with each other

using sub-addressing.

(Of course, the compression ratio may vary with the image data.)

Fa csim ile (or fa x) A form of communication involving the scanning and decoding of a docu-

ment into electrical signals and transmitting of the document, over telephone lines to another

device. This device then reconstructs the signals to produce an exact duplicate of the document.

Also, a machine that performs such communication.

La ser p r in tin g

A plain-paper printing system. Toner is attached to a charged drum and

an image is transferred onto plain paper through electrical currents, then fused with heat

and pressure to produce a dry, permanent printout.

LCD Liquid crystal display. Used on some Muratec units for status displays.

Fa llba ck Gr ou p 3 fa x m a chines operate at the highest transmission speed possible on a

given telephone line. Muratec systems offer automatic fallback; if line quality drops during

transmission, the fax machine will reduce speed to the fastest possible level.

Lea sed lin e S e e Private line.

Loa d n u m ber

A number assigned to telecommunications equipment used in Canada;

designed to help prevent overloading on a telephone circuit. See also Ringer equivalence num-

ber.

File n u m ber

A number the machine gives to each document it stores for a batch, F-Code

or polling operation.

Loca tion ID S e e Station ID.

Fin e r esolu tion 2 0 3H × 196V lpi. Also shown as

( Group 3 fine ) on some fax units.

lp i Lin es per in ch. The way fax image resolution is measured. (For example, see Normal

resolution.)

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Mem or y Internal document storage. In Muratec fax machines, random access memory in

the form of computer chips is used to store and hold documents for transmission and to hold

some documents that have been received.

Pa p er sizes

All are width × length:

Letter-sized = 8.5″ ×11.0″ (216 × 279 mm)

A5 = 5.8″ × 8.3″ (148 × 210 mm)

A4 = 8.3″ ×11.7″ (210 × 297 mm)

A3 = 11.7″ ×16.5″ (297 × 420 mm)

Legal-sized = 8.5″ ×14.0″ (216 × 356 mm)

B5 = 7.2″ ×10.1″ (182 × 257 mm)

Mem or y over flow

A message that appears on the machine s LCD when the

B4 = 10.1″ ×14.3″ (257 × 364 mm)

current operation requires more of the machine s electronic memory than what is available.

Pa sscod e

A four-digit code-number. On your fax machine, the protection passcode lets the

MH Modified Huffman, the standard ITU-T Group 3 data compression method. A one-dimen-

sional coding scheme that compresses data in a horizontal direction only. A feature of all

Muratec fax machines, MH assures transmissions faster than one page per minute when com-

municating with other Group 3 units, regardless of

user limit access to fax operations, as well as certain settings and even documents readied for

polling (in the case of polling, only calling machines whose users enter the proper passcode

will be able to poll the document.)

manufacturer. See also MR, MMR, MSE, SMSE.

P BX (or PABX) P r iva t e br a n ch exchange; privately-owned telephone equipment serving a

particular building, business or area. Many PBX systems use digital transmission lines which,

unlike more common PSTN lines, are not compatible with fax machine use. The user should

not connect a fax unit to a PBX without first checking with the system manufacturer or ser-

vice representative.

Milita r y for m a t S e e 24-hour format.

Mod em Modu la t or-demodulator. A device that converts digital data, like information from

a fax machine, into an analog signal for transmission over ordinary telephone lines. A modem

is included in a fax machine and allows it to be connected directly to a PSTN telephone line.

P CL

machines include or offer PCL-compatible printing for Windows-based personal computers.

P la ten A traditional copier-style top to a fax machine or digital copier. Some Muratec fax

Page Control Language. An industry standard for printer control. Some Muratec fax

MR Modified Rea d, an ITU-T Group 3 standard data compression method. A two-dimen-

sional coding scheme that compresses data in both horizontal and vertical directions and

allows for faster transmission when communicating with other Group 3 units, regardless of

manufacturer. See also MH, MMR, MSE, SMSE.

machines and multifunctional products include a platen top, allowing you to fax from books

and other awkward sources.

MMR Modified Modified Read, an ITU-T Group 3 standard data compression method. A two-

dimensional coding scheme that compresses data in both horizontal and vertical directions

and allows for faster transmission when communicating with other Group 3 units, regardless

of manufacturer. See also MH, MR, MSE, SMSE.

Pollin g

Automatic transmission to a calling remote fax, or reception of a document from a

remote fax set for this operation. Polling is convenient whenever a central unit must receive

information from one or several remote faxes. The caller bears all telephone charges and pre-

vents several remote units from calling at the same time. See also Secure polling.

Mon itor

A speaker in most Muratec fax machines which allows the user to hear the dial-

P r iva te lin e (O r leased line.) A service offered by many telephone systems; provides an

exclusive phone circuit between two geographic points. A Muratec fax does not require a pri-

vate line. See also PSTN.

ing process. This is not a speakerphone, because it has no microphone for speaking to the

person being called. For regular two-way voice communication, users must use the optional

handset. See also On-hook dialing.

P r op r ieta r y Non -st a n da r d. In fax, refers to a fax feature which works only in communi-

cations between fax machines that are the same brand.

MSE, SMSE Mu r a t ec s proprietary data compression methods, allowing a Muratec-manufac-

tured fax machine to transmit more quickly when communicating with another

Muratec-manufactured unit. MSE and SMSE are features on many Muratec fax machines. See

also MH, MR, MMR.

P STN P u blic swit ched telephone network; the most common type of telephone lines and

service in use, in contrast to private or leased lines. A Muratec fax provides fast, reliable data

transmission over a PSTN line, and does not need a special or dedicated telephone line. See

also Private line.

Qu a d Access^ﬁMu r a t ec s QuadAccess allows your Muratec fax machine to perform four or

more tasks simultaneously without slowing.

Nor m a l r esolu tion Sh own a s n or m ; 203H × 98V lpi. The default resolution mode for all

Muratec fax machines.

On e-tou ch d ia lin g

Allows the fax user to store frequently used fax numbers for dialing

with the touch of one key. See also Autodialing and Speed-dialing.

RCR Receive confirmation report. An RCR is your assurance that the document you trans-

mitted was received. The RCR prints after your transmission, identifying the receiving unit

and recording the date, time, transmission mode, number of pages sent and the result. The

RCR is an exclusive feature of Muratec fax machines and is available only when transmitting

to other, compatible Muratec fax machines. See also TCR.

On -h ook d ia lin g Dialing numbers by using the keypad on the fax unit without lifting a

handset. On most Muratec fax models, the user can do this either silently or by using the

monitor. See also Monitor.

Or igin a l d ocu m en t size

The largest (or smallest) document that can be fed safely

through a fax machine.

Receiver ID S e e Station ID.

Over r id e

To change existing settings.

5.19

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Ju st in ca se

Red ia lin g

The dialing again, either manually or automatically controlled, of the most

Su p er Gr ou p 3

An extension of Group 3 fax technology standards, allowing the use of

recently dialed fax or phone number. Automatic redialing follows an unsuccessful dialing

attempt and can be done manually or automatically.

high-speed v.34 bis modems for 33.6 Kbps transmission and high-speed protocols for rapid

handshaking.

Rela y br oa d ca stin g Lets some Muratec fax machines store a document in internal mem-

ory, transmit the document to the memory of a remote h u b fax and then instruct that unit

to relay (re-transmit) the document to each fax in a call group in the h u b unit. This feature

speeds extremely high-volume fax communication and allows a single command to initiate

document transmission to hundreds of preprogrammed fax locations. It also saves phone

charges for the originating machine. Your machine can initiate a relay broadcast.

Su p er fin e r esolu tion 2 0 3H × 392V lpi. Your Muratec fax machine s superfine transmis-

sion mode is Group-3-compatible, not the more limited proprietary version.

TAD

Telephone answering device, or answering machine. Records incoming voice messages

for playback. You can connect a TAD to a Muratec fax machine and use the two on one phone

line.

TCR

Transmit confirmation report; this provides proof that your Muratec fax did send the

Rem ote fa x m a ch in e

The machine on the other en d of a fax communication.

document you set for transmission. Printed after transmission, the TCR also identifies the

telephone number to which the fax sent the document, plus the actual time of transmission

and how many pages the unit transmitted. See also RCR.

REN S e e Ringer equivalence number.

Resolu tion

The resolution of documents transmitted or copied by fax machines is mea-

sured by the number of horizontal (H) and vertical (V) lines per inch (lpi) the unit can print. A

Muratec unit may offer one or more of these resolution levels:

Th er m a l (p a p er ) p r in tin g

A thermal head heats chemically treated, thermally sensitive

paper in patterns conforming to the image the machine has scanned, creating a printed

image. Thermal paper s tendency to discolor and fade, in addition to its curliness and the

usual difficulty in writing on it, have made this method considerably less popular than plain-

paper fax printing particularly as plain-paper fax machines have dropped sharply in price.

Normal

Fine

Superfine 203H × 392V lpi

203H

203H × 196V lpi

98V lpi

Tr iAccess Mu r a t ec s TriAccess allows a Muratec fax machine to perform three or more

tasks simultaneously without slowing.

Some Muratec units also offer grayscale transmission (see also Grayscale) for accurate repro-

duction of photographs and other shaded originals.

TTI

Transmit terminal identifier. A user-programmable line of information sent automati-

Rin ger equ iva len ce n u m ber

equipment used in the United States; designed to prevent overloading on a telephone circuit.