USER’S GUIDE
MFC-440CN
MFC-665CW
MFC-845CW
Version D
Brother numbers
IMPORTANT
For technical help, you must call the country where you bought the machine. Calls must be
made from within that country.
Register your product
By registering your product with Brother International Corporation, you will be recorded as the
original owner of the product. Your registration with Brother:
„ may serve as confirmation of the purchase date of your product should you lose your receipt;
„ may support an insurance claim by you in the event of product loss covered by insurance; and,
„ will help us notify you of enhancements to your product and special offers.
Please complete and fax the Brother Warranty Registration And Test Sheet or, for your
convenience and most efficient way to register your new product, register on-line at
FAQs (frequently asked questions)
The Brother Solutions Center is our one-stop resource for all your Fax Machine/Multi-Function
Center needs. You can download the latest software documents and utilities, read FAQs and
troubleshooting tips, and learn how to get the most from your Brother product.
Note
• You can check here for Brother driver updates.
• To keep your machine performance up to date, check here for the latest firmware upgrade (for
®
Windows only).
For Customer Service
In USA:
1-800-284-4329 (voice)
1-901-379-1215 (fax)
1-800-284-3238 (TTY service for the hearing-impaired)
1-877-BROTHER (voice)
In Canada:
(514) 685-4898 (fax)
i
Service Center Locator (USA only)
For the location of a Brother authorized service center, call 1-800-284-4357.
Service Center Locations (Canada only)
For the location of a Brother authorized service center, call 1-877-BROTHER.
Brother fax back system (USA only)
Brother has installed an easy-to-use fax back system, so you can get instant answers to common
technical questions and product information for all Brother products. This system is available 24
hours a day, 7 days a week. You can use the system to receive faxed instructions and an Index
of fax back subjects.
In USA only:
1-800-521-2846
ii
Ordering accessories and supplies
For best quality results use only genuine Brother accessories, which are available at most Brother
retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover,
or American Express credit card, you can order accessories directly from Brother. (In the USA,
you can visit us online for a complete selection of the Brother accessories and supplies that are
available for purchase.)
In USA:
1-888-879-3232 (voice)
1-800-947-1445 (fax)
In Canada:
Description
1-877-BROTHER (voice)
Item
Ink Cartridge Standard <black>
Ink Cartridge <cyan> (blue)
Ink Cartridge <magenta> (red)
Ink Cartridge <yellow>
LC51BK (Prints approx. 500 pages)
LC51C (Prints approx. 400 pages)
LC51M (Prints approx. 400 pages)
LC51Y (Prints approx. 400 pages)
Premium Glossy Photo Paper
(Letter size / 20 sheets)
BP61GLL
(4"×6" size / 20 sheets)
BP61GLP
Matte Inkjet Paper
(Letter size / 25 sheets)
Inkjet Plain Paper
(Letter size / 250 sheets)
Telephone Line Cord
Telephone Handset
(MFC-665CW only)
Handset Curled Cord
(MFC-665CW only)
Cordless Handset
(MFC-845CW only)
Battery
BP60ML (USA only)
BP60PL (USA only)
LG3077001 (USA only)
LE5803016 (USA only)
UL8019005 (USA only)
BCL-D10
BCL-BT10
(MFC-845CW only)
User's Guide
LP5196001 (English for USA and Canada)
LP3290002 (French for Canada)
1
Available in the USA and from November 2006 in Canada.
iii
Notice - Disclaimer of Warranties
(USA and Canada)
BROTHER'S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS
(COLLECTIVELY BROTHER'S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED,
INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY
AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE. BROTHER'S
LICENSOR(S) DOES NOT WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS
REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF
ITS CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS OR OTHERWISE. THE
ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS
ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY
SOME STATES IN THE USA AND SOME PROVINCES IN CANADA. THE ABOVE EXCLUSION
MAY NOT APPLY TO YOU.
IN NO EVENT WILL BROTHER'S LICENSOR(S) BE LIABLE TO YOU FOR ANY
CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR
LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS
INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE
SOFTWARE EVEN IF BROTHER'S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF
SUCH DAMAGES. BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN
CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR
CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY
TO YOU. IN ANY EVENT BROTHER'S LICENSOR'S LIABILITY TO YOU FOR ACTUAL
DAMAGES FROM ANY CAUSE WHATSOEVER, AND REGARDLESS OF THE FORM OF THE
ACTION (WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT
LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been compiled and published,
covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without
notice.
Brother reserves the right to make changes without notice in the specifications and materials
contained herein and shall not be responsible for any damages (including consequential) caused
by reliance on the materials presented, including but not limited to typographical and other errors
relating to the publication.
iv
®
Brother One Year Limited Warranty and Replacement Service
(USA only)
Who is covered:
3 Damage caused by another device or
software used with this Product (including
but not limited to damage resulting from
use of non Brother -brand parts and
Consumable and Accessory Items);
4 Consumable and Accessory Items that
expired in accordance with a rated life; and,
5 Problems arising from other than defects in
materials or workmanship.
6 Normal Periodic Maintenance Items, such
as Paper Feeding Kit, Fuser and Laser
Units.
This limited warranty is VOID if this Product
has been altered or modified in any way
(including but not limited to attempted warranty
repair without authorization from Brother
and/or alteration/removal of the serial
number).
„ This limited warranty (“warranty”) is given
only to the original end-use/retail purchaser
(referred to in this warranty as “Original
Purchaser”) of the accompanying product,
consumables and accessories (collectively
referred to in this warranty as “this
Product”).
„ If you purchased a product from someone
other than an authorized Brother reseller in
the United States or if the product was used
(including but not limited to floor models or
refurbished product), prior to your
purchase you are not the Original
Purchaser and the product that you
purchased is not covered by this warranty.
®
What is covered:
„ This Product includes a Machine and
Consumable and Accessory Items.
Consumable and Accessory Items include
but are not limited to print heads, toner,
drums, ink cartridges, print cartridges, refill
ribbons, therma PLUS paper, thermal
paper, and the cordless handset battery.
What to do if you think your Product is
eligible for warranty service:
Report your issue to either our Customer
Service Hotline at 1-800-284-4329 for Fax,
MFC and DCP and 1-800-276-7746 for
Printers, or to a Brother Authorized Service
Center within the applicable warranty
period. Supply Brother or the Brother
Authorized Service Center with a copy of your
dated bill of sale showing that this Product was
purchased within the U.S. For the name of
local Brother Authorized Service Center(s),
call 1-800-521-2846.
„ Except as otherwise provided herein,
Brother warrants that the Machine and the
accompanying
Consumable
and
Accessory Items will be free from defects in
materials and workmanship, when used
under normal conditions.
„ This warranty applies only to products
purchased and used in the United States.
For products purchased in, but used
outside, the United States, this warranty
covers only warranty service within the
United States (and does not include
shipping outside the United States).
What Brother will ask you to do:
After contacting Brother or
a
Brother
Authorized Service Center, you may be
required to deliver (by hand if you prefer) or
send the Product properly packaged, freight
prepaid, to the Authorized Service Center
together with a photocopy of your bill of sale.
You are responsible for the cost of
shipping, packing product, and insurance
(if you desire). You are also responsible for
loss or damage to this Product in shipping.
What is the length of the Warranty Periods:
„ Machines: one year from the original
purchase date.
„ Accompanying
Consumable
and
Accessory Items: 90 days from the original
purchase date or the rated life of
consumable, whichever comes first.
What Brother will do:
If the problem reported concerning your
Machine and/or accompanying Consumable
and Accessory Items is covered by this
warranty and if you first reported the problem
to Brother or an Authorized Service Center
within the applicable warranty period, Brother
or its Authorized Service Center will repair or
replace the Machine and/or accompanying
Consumable and Accessory Items at no
charge to you for parts or labor. The decision
as to whether to repair or replace the Machine
and/or accompanying Consumable and
Accessory Items is made by Brother in its sole
What is NOT covered:
This warranty does not cover:
1 Physical damage to this Product;
2 Damage caused by improper installation,
improper or abnormal use, misuse, neglect
or accident (including but not limited to
transporting this Product without the proper
preparation and/or packaging);
v
®
Brother One Year Limited Warranty and Replacement Service
(USA only)
discretion. Brother reserves the right to supply
a refurbished or remanufactured replacement
Machine and/or accompanying Consumable
and Accessory Items and use refurbished
parts provided such replacement products
conform to the manufacturer's specifications
for new product/parts. The repaired or
replacement Machine and/or accompanying
Consumable and Accessory Items will be
returned to you freight prepaid or made
available for you to pick up at a conveniently
located Authorized Service Center.
has not been sufficiently validated with a copy
of the proof of purchase (bill of sale). The
replacement Machine you receive (even if
refurbished or remanufactured) will be
covered by the balance of the limited warranty
period remaining on the original Product, plus
an additional thirty (30) days. You will keep the
replacement Machine that is sent to you and
your original Machine shall become the
property of Brother. Retain your original
Accessory Items and a copy of the return
freight bill, signed by the courier.
If the Machine and/or accompanying
Consumable and Accessory Items are not
covered by this warranty (either stage), you
will be charged for shipping the Machine
and/or accompanying Consumable and
Accessory Items back to you and charged for
any service and/or replacement parts/products
at Brother's then current published rates.
The foregoing are your sole (i.e., only) and
exclusive remedies under this warranty.
What happens when Brother elects to
replace your Machine:
Limitations:
Brother is not responsible for damage to or
loss of any equipment, media, programs or
data related to the use of this Product. Except
for that repair or replacement as described
above, Brother shall not be liable for any
direct, indirect, incidental or consequential
damages or specific relief. Because some
states do not allow the exclusion or limitation
of consequential or incidental damages, the
above limitation may not apply to you.
THIS WARRANTY IS GIVEN IN LIEU OF ALL
OTHER WARRANTIES, WRITTEN OR
When a replacement Machine is authorized by
Brother, and you have delivered the Machine
to an Authorized Service Center, the
Authorized Service Center will provide you
with a replacement Machine after receiving
one from Brother. If you are dealing directly
with Brother, Brother will send to you a
replacement Machine with the understanding
that you will, after receipt of the replacement
Machine, supply the required proof of
purchase information, together with the
Machine that Brother agreed to replace. You
are then expected to pack the Machine that
Brother agreed to replace in the package from
the replacement Machine and return it to
Brother using the pre-paid freight bill supplied
by Brother in accordance with the instructions
provided by Brother. Since you will be in
possession of two machines, Brother will
require that you provide a valid major credit
card number. Brother will issue a hold against
the credit card account number that you
provide until Brother receives your original
Product and determines that your original
Product is entitled to warranty coverage. Your
credit card will be charged up to the cost of a
new Product only if: (i) you do not return your
original Product to Brother within five (5)
business days; (ii) the problems with your
original Product are not covered by the limited
ORAL,
WHETHER
EXPRESSED
BY
AFFIRMATION, PROMISE, DESCRIPTION,
DRAWING, MODEL OR SAMPLE. ANY AND
ALL WARRANTIES OTHER THAN THIS
ONE, WHETHER EXPRESS OR IMPLIED,
INCLUDING IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A
PARTICULAR PURPOSE, ARE HEREBY
DISCLAIMED.
„ This Limited Warranty is the only warranty
that Brother is giving for this Product. It is
the final expression and the exclusive and
only statement of Brother's obligations to
you. It replaces all other agreements and
understandings that you may have with
Brother or its representatives.
„ This warranty gives you certain rights and
you may also have other rights that may
vary from state to state.
„ This Limited Warranty (and Brother's
obligation to you) may not be changed in
any way unless you and Brother sign the
same piece of paper in which we (1) refer
to this Product and your bill of sale date, (2)
describe the change to this warranty and
(3) agree to make that change.
Important:
We recommend that you keep all original
packing materials, in the event that you ship
this Product.
warranty;
(iii) the proper packaging
instructions are not followed and has caused
damage to the product; or (iv) the warranty
period on your original Product has expired or
© 2003, 2006 Brother International Corporation
vi
BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE
LIMITED WARRANTY
(Canada only)
Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts,
Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service
Centers, will repair this MFC/Facsimile machine free of charge if defective in material or
workmanship. This Limited Warranty does not include cleaning, consumables (including,
without limitation, print cartridges, print head, toner and drum) or damage caused by accident,
neglect, misuse or improper installation or operation, any damage caused from service,
maintenance, modifications, or tampering by anyone other than a Brother Authorized Service
Representative, or from the use of supplies or consumable items that are non-Brother
products. Operation of the MFC/Facsimile machine in excess of the specifications or with the
Serial Number or Rating Label removed shall be deemed abuse and all repairs thereafter
shall be the sole liability of the end-user/purchaser. In order to obtain warranty service, the
MFC/Facsimile machine must be delivered or shipped freight prepaid by the end
user/purchaser to a “Brother” Authorized Service Center, together with your Proof of
Purchase in the form of a Sales Receipt.
For laser products: Failure to remove the Toner Cartridge (and Toner Drum Unit on applicable
models) during shipping will cause severe damage to the MFC/Facsimile and will VOID the
Warranty. (Refer to your User's Guide for proper packaging.)
For ink-jet products: Do not remove the ink cartridges during shipping. Damage to your print
head resulting from packing without the ink cartridges will VOID your warranty. (Refer to your
User's Guide for proper packaging.)
BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED
INCLUDING,
WITHOUT
LIMITATION,
ANY
IMPLIED
WARRANTIES
OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, EXCEPT TO THE
EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED.
No oral or written information, advice or representation provided by Brother, its Authorized
Service Centers, Distributors, Dealers, Agents or employees, shall create another warranty
or modify this warranty. This warranty states Brother's entire liability and your exclusive
remedy against Brother for any failure of the MFC/Facsimile machine to operate properly.
Neither Brother nor anyone else involved in the development, production, or delivery of this
MFC/Facsimile machine shall be liable for any indirect, incidental, special, consequential,
exemplary, or punitive damages, including lost profits, arising from the use of or inability to
use the product, even if advised by the end user/purchaser of the possibility of such damages.
Since some Provinces do not allow the above limitation of liability, such limitation may not
apply to you.
This Limited Warranty gives you specific legal rights and you may also have other rights
which vary from Providence to Providence.
Warranty Service is available at Brother Authorized Service Centers throughout
Canada. For Technical Support or for the name and location of your nearest
Authorized Service Center call 1-877-BROTHER.
Internet support: [email protected] or browse
Brother International Corporation (Canada) Ltd.
1 Rue Hôtel de Ville
Dollard-Des-Ormeaux, QC H9B 3H6
vii
Table of Contents
Viewing Documentation...................................................................................2
Acceptable paper and other media......................................................................13
Turning the machine off.................................................................................24
Turning the machine on.................................................................................24
Paper settings......................................................................................................26
Beeper Volume..............................................................................................27
Choosing the Handset Volume (For Volume Amplify)
(MFC-665CW only)....................................................................................29
Automatic Daylight Savings Time........................................................................30
viii
LCD display .........................................................................................................31
LCD Contrast.................................................................................................31
Setting the backlight brightness.....................................................................31
Setting the Off Timer .....................................................................................31
Turning the TX Lock on/off ............................................................................34
Faxing from the ADF ....................................................................................38
Color fax transmission...................................................................................39
Canceling a fax in progress...........................................................................39
Additional sending operations..............................................................................41
Contrast.........................................................................................................41
Changing fax resolution.................................................................................41
Dual access (Black & White only)..................................................................42
Overseas Mode .............................................................................................43
Sending a fax manually .................................................................................44
Sending a fax at the end of a conversation
(MFC-440CN and MFC-665CW only) .......................................................44
Out of Memory message ...............................................................................45
ix
Receive modes....................................................................................................46
Manual...........................................................................................................48
Ring Delay.....................................................................................................49
Additional receiving operations............................................................................51
Receiving a fax at the end of a conversation
(MFC-440CN and MFC-665CW only) .......................................................51
Voice operations..................................................................................................52
Answering calls with the Speaker Phone
(MFC-665CW and MFC-845CW only).......................................................52
Distinctive Ring..............................................................................................54
Using a Non-Brother cordless external telephone
(MFC-440CN and MFC-665CW only) .......................................................62
Outgoing Call.................................................................................................64
x
Storing numbers ..................................................................................................66
Storing a pause .............................................................................................66
Setting up groups for broadcasting................................................................68
Message Center mode ........................................................................................71
Setting up the Message Center.....................................................................71
Outgoing message (OGM) ............................................................................71
Playing voice messages................................................................................73
Erasing incoming messages..........................................................................73
Additional Message Center operations................................................................74
Setting toll saver............................................................................................74
Fax Forwarding....................................................................................................76
Fax Storage.........................................................................................................78
How to preview a fax .....................................................................................79
How to delete all faxes in the list ...................................................................79
How to print all faxes in the list......................................................................79
Changing the destination PC.........................................................................81
Turning off Advanced Fax Operations.................................................................81
Changing Advanced Fax Operations...................................................................82
Remote Retrieval.................................................................................................82
Retrieving fax messages ...............................................................................86
Fax reports...........................................................................................................87
Transmission Verification Report...................................................................87
Fax Journal (activity report)...........................................................................87
Reports................................................................................................................88
How to print a report......................................................................................88
xi
Polling overview...................................................................................................89
How to copy.........................................................................................................92
Entering Copy mode......................................................................................92
Stop copying..................................................................................................93
Copy settings.......................................................................................................93
‘Out of Memory’ message....................................................................................98
PhotoCapture Center Operations ....................................................................100
Using media cards.......................................................................................100
Media card folder structure..........................................................................100
Entering PhotoCapture mode ......................................................................102
Print All Photos............................................................................................103
DPOF printing..............................................................................................104
PhotoCapture Center print settings .................................................................105
xii
Cropping......................................................................................................108
Entering Scan mode....................................................................................109
How to scan to card.....................................................................................109
Understanding the Error Messages...................................................................110
Using PictBridge................................................................................................111
Setting your digital camera..........................................................................111
Printing Images..................................................................................................112
DPOF printing..............................................................................................112
Understanding the Error Messages...................................................................113
Choosing a location...........................................................................................118
To use the machine safely.................................................................................119
Important safety instructions........................................................................123
Standard telephone and FCC Notices (These notices are in
Federal Communications Commission (FCC) Declaration of Conformity
(USA only)...............................................................................................126
LAN connection ...........................................................................................127
Legal limitations for copying ........................................................................128
Troubleshooting ................................................................................................130
Document jam ............................................................................................140
Dial Tone ....................................................................................................142
xiii
Routine maintenance.........................................................................................143
Uninstalling and installing the handset and handset cradle
Uninstalling and installing the cradle and the bracket
Checking the serial number.........................................................................154
Packing and shipping the machine....................................................................154
On-screen programming....................................................................................158
Menu table...................................................................................................159
General..............................................................................................................175
PhotoCapture Center .......................................................................................184
Interfaces...........................................................................................................187
Computer requirements.....................................................................................188
Consumable items.............................................................................................189
xiv
General Information
1
1
Using the
documentation
Accessing the
Software User’s Guide
and Network User’s
Guide
1
Thank you for buying a Brother machine!
Reading the documentation will help you
make the most of your machine.
1
This User’s Guide does not contain all the
information about the machine such as how
to use the advanced features of the Fax,
Printer, Scanner, PC Fax and Network. When
you are ready to learn detailed information
about these operations, read the Software
User’s Guide and Network User’s Guide
that are on the CD-ROM.
Symbols and conventions
used in the documentation
1
The following symbols and conventions are
used throughout the documentation.
Bold
Bold typeface identifies specific
keys on the machine’s control
panel.
Viewing Documentation
1
Italics
Italicized typeface emphasizes
an important point or refers you
to a related topic.
Viewing Documentation
®
(For Windows )
1
Courier Text in the Courier New font
To view the documentation, from the Start
menu, point to Brother, MFC-XXXX (where
XXXX is your model name) from the
programs group, and then choose
User’s Guide.
New
identifies messages on the
LCD of the machine.
Warnings tell you what to do to
prevent possible personal injury.
If you have not installed the software, you can
find the documentation by following the
instructions below:
Electrical Hazard icons alert you to
possible electrical shock.
Cautions specify procedures you
must follow or avoid to prevent
possible damage to the machine or
other objects.
a Turn on your PC. Insert the Brother
CD-ROM into your CD-ROM drive.
b If the model name screen appears, click
your model name.
Notes tell you how you should
respond to a situation that may arise
or give tips about how the operation
works with other features.
Improper Setup icons alert you to
devices and operations that are not
compatible with the machine.
2
General Information
®
c If the language screen appears, click
your language. The CD-ROM main
menu will appear.
PaperPort SE with OCR User’s Guide
®
®
„ The complete ScanSoft PaperPort SE
1
with OCR User’s Guide can be viewed
®
from the Help selection in the ScanSoft
®
PaperPort SE with OCR application.
How to find Network setup
instructions (MFC-665CW and
MFC-845CW only)
1
Your machine can be connected to a wireless
or wired network. You can find basic setup
instructions in the Quick Setup Guide. For
more information, or if your access point
supports SecureEasySetup™, please see
the Network User’s Guide on the CD-ROM.
Note
If this window does not appear, use
®
Windows Explorer to run the setup.exe
program from the root directory of the
Brother CD-ROM.
d Click User’s Guide to view the
Software User’s Guide and Network
User’s Guide in HTML format.
How to find Scanning instructions
1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User’s Guide
„ Scanning
®
(For Windows 98/98SE/Me/2000
®
Professional and Windows XP)
„ ControlCenter3
®
(For Windows 98/98SE/Me/2000
®
Professional and Windows XP)
„ Network Scanning
3
Chapter 1
®
®
Viewing Documentation
(For Macintosh )
Presto! PageManager User’s Guide
®
1
®
®
„ The complete Presto! PageManager
®
User’s Guide can be viewed from the Help
a Turn on your Macintosh . Insert the
®
®
Brother CD-ROM into your CD-ROM
selection in the Presto! PageManager
drive. The following window will appear.
application.
How to find Network setup
instructions (MFC-665CW and
MFC-845CW only)
1
Your machine can be connected to a wireless
or wired network. You can find basic setup
instructions in the Quick Setup Guide. For
more information, or if your access point
supports SecureEasySetup™, please see
the Network User’s Guide on the CD-ROM.
b Double-click the Documentation icon.
c Double-click your language folder.
d Double-click the top page file to view the
Software User's Guide and Network
User's Guide in HTML format.
e Click the documentation you want to
read:
„ Software User’s Guide
„ Network User’s Guide
How to find Scanning instructions
1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User’s Guide
„ Scanning
®
(For Mac OS X 10.2.4 or greater)
„ ControlCenter2
®
(For Mac OS X 10.2.4 or greater)
„ Network Scanning
®
(For Mac OS X 10.2.4 or greater)
4
General Information
Accessing Brother
Support
1
(For Windows®)
1
You can find all the contacts you will need,
such as Web support (Brother Solutions
Center), Customer Service and Brother
the Brother CD-ROM.
„ Click Brother Support on the main menu.
The following screen will appear:
„ To access our web site
Page.
„ To view all Brother Numbers, including
Customer Service numbers for the USA
and Canada, click Support Information.
„ To access the USA Brother online
additional product and services
information, click Brother Mall.com.
„ For the latest news and product support
click Brother Solutions Center.
„ To return to the main page, click Back or
If you have finished, click Exit.
5
General Information
1
8
7
6
3
4
5
8
7
6
5
3
4
8
7
6
3
4
5
7
Chapter 1
Note
Most of the illustrations in this User’s Guide show the MFC-440CN.
1
Dial Pad
4
Menu keys:
Use these keys to dial telephone and fax
numbers and as a keyboard for entering
information into the machine.
„ Volume keys
d
c
In Fax mode, you can press these keys to
adjust the ring volume.
(Canada only) The # key lets you temporarily
switch the dialing mode during a telephone call
from Pulse to Tone.
„ a Search/Speed Dial (MFC-665CW and
MFC-845CW)
Lets you look up and dial numbers that are
stored in the memory.
2
Fax and telephone keys
„ Search/Speed Dial (MFC-440CN)
„ d or c
Lets you look up and dial numbers that are
stored in the memory.
Press to scroll backward or forward to a
menu selection.
„ Redial/Pause
„ a or b
Redials the last 30 numbers called. It also
inserts a pause when programming quick
dial numbers.
Press to scroll through the menus and
options.
„ Menu
„ Hook (MFC-440CN)
Access the main menu.
„ OK
Press before dialing if you want to make
sure a fax machine will answer, and then
press Black Start or Color Start.
Selects a setting.
„ Clear/Back
Also, press this key after picking up the
handset of an external telephone during the
F/T double/pseudo-ring.
Press to cancel the current setting.
5
Start keys:
„ Hold (MFC-665CW)
„
„
Color Start
Lets you place telephone calls on hold.
„ Hold/Intercom (MFC-845CW)
Lets you place telephone calls on hold.
Lets you start sending faxes or making
copies in full color. Also lets you start a
scanning operation (in color or black &
white, depending on the scanning setting in
the ControlCenter software).
Also, press this key to speak on the
intercom or to transfer an incoming call to
the cordless handset.
Black Start
3
Mode keys:
Lets you start sending faxes or making
copies in black & white. Also lets you start
a scanning operation (in color or black &
white depending on the scanning setting in
the ControlCenter software).
„
„
„
„
Fax
Lets you access Fax mode.
Scan
Lets you access Scan mode.
6
7
On/Off
Copy
You can turn the machine on or off.
Lets you access Copy mode.
Stop/Exit
PhotoCapture
Stops an operation or exits from a menu.
®
Lets you access PhotoCapture Center
mode.
8
General Information
8
9
LCD (liquid crystal display)
LCD display screen
1
Displays messages on the screen to help you
set up and use your machine.
The LCD shows the current machine status
when the machine is idle.
1
Also, you can adjust the angle of the LCD
display by lifting it.
Ink
Lets you clean the print head, check the print
quality, and check the available ink volume.
10 Fax Preview (MFC-665CW and MFC-845CW)
Lets you preview incoming faxes on the LCD.
1
11 Message Center keys (MFC-665CW and
MFC-845CW only):
„
MC On/Off
3
6
2
4 5
Turns the Message Center on or off. Will
also flash if you have new messages.
1
Current Receive Mode
„ Play/Record (MFC-665CW)
Lets you see the current receive mode.
„ Fax(Fax only)
Plays voice messages stored in the
memory. Will also let you record telephone
calls.
„ F/T(Fax/Tel)
„ TAD(External TAD) (MFC-440CN)
„ Play (MFC-845CW)
Plays voice messages stored in memory.
„ Erase
„ MC(Msg Ctr) (MFC-665CW and
MFC-845CW)
„ Mnl(Manual)
Deletes voice messages.
2
3
Fax in the machine’s memory
12 Speaker Phone (MFC-665CW and
Shows how many received faxes are in the
memory.
MFC-845CW)
Turns the speaker phone on or off.
Voice message in the machine’s memory.
(MFC-665CW and MFC-845CW)
13 Microphone (MFC-665CW and MFC-845CW)
Picks up your voice when you speak to another
party using Speaker Phone.
Shows how many received voice messages
are in the memory.
4
5
Memory Status
Lets you see the available memory in the
machine.
Wireless Status (MFC-665CW and
MFC-845CW)
A four level indicator shows the current
wireless signal strength if you are using a
wireless connection.
0
Max
6
Ink indicator
Lets you see the available ink volume.
9
Chapter 1
g Press OK.
You can see the current setting on the
LCD:
Basic Operations
1
The following steps show how to change a
setting in the machine. In this example the
Mode Timer setting is changed from
2 minutes to 30 seconds.
MENU
General Setup
Mode Timer
Paper Type
Paper Size
Volume
30 Secs
Plain Pap
Letter
a Press Menu.
b Press a or b to choose
General Setup.
Select & Press
OK
MENU
h Press Stop/Exit.
General Setup
Fax
LAN
Print Reports
Machine Info.
Select & Press
OK
c Press OK.
d Press a or b to choose Mode Timer.
MENU
General Setup
Mode Timer
Paper Type
Paper Size
Volume
2 Mins
Plain Pap
Letter
Select & Press
OK
e Press OK.
f Press a or b to choose 30 Secs.
MENU
Mode Timer
30 Secs
1 Min
2 Mins
5 Mins
Select & Press
OK
10
Loading documents and paper
2
2
How to load documents
2
Loading documents
2
CAUTION
2
You can send a fax, make copies, and scan
from the ADF (automatic document feeder)
and from the scanner glass.
DO NOT pull on the document while it is
feeding.
Using the ADF
2
DO NOT use paper that is curled, wrinkled,
folded, ripped, stapled, paper clipped,
pasted or taped.
The ADF can hold up to 10 pages and feeds
each sheet individually. Use standard 20 lb
2
(80 g/m ) paper and always fan the pages
DO NOT use cardboard, newspaper or
fabric.
before putting them in the ADF.
Recommended environment
2
„ Make sure documents written with ink are
Temperature:
Humidity:
Paper:
68 to 86° F (20 to 30° C)
completely dry.
50% to 70%
2
a Fan the pages well. Make sure you put
the documents face down, top edge
first in the ADF until you feel them touch
the feed roller.
20 lb LTR (80 g/m A4)
Document Sizes Supported
2
b Adjust the paper guides to fit the width of
Length:
Width:
5.8 to 14 in.
(148 to 355.6 mm)
your documents.
5.8 to 8.5 in.
(148 to 215.9 mm)
c Unfold the ADF Document Output
Support Flap (1).
2
Weight:
17 to 24 lb (64 to 90 g/m )
1
CAUTION
DO NOT leave thick documents on the
scanner glass. If you do this, the ADF may
jam.
11
Chapter 2
Using the scanner glass
2
CAUTION
You can use the scanner glass to fax, copy or
scan pages of a book or one page at a time.
If you are scanning a book or thick
document, DO NOT slam the cover down or
press on it.
Document Sizes Supported
2
Length:
Width:
Up to 11.7 in. (297 mm)
Up to 8.5 in. (215.9 mm)
Up to 4.4 lb (2 kg)
Scannable area
2
Weight:
The scannable area depends on the settings
in the application you are using. The figures
below show the areas you cannot scan on
paper.
How to load documents
Note
2
3
4
To use the scanner glass, the ADF must
be empty.
1
a Lift the document cover.
b Using the document guidelines on the
left, center the document face down on
the scanner glass.
2
Usage Document Top (1)
Left (3)
Size
Bottom (2) Right (4)
Fax
Letter
0.12 in.
(3 mm)
0.16 in.
(4 mm)
A4
0.12 in.
(3 mm)
0.04 in.
(1 mm)
Copy
Scan
Letter
A4
0.12 in.
(3 mm)
0.12 in.
(3 mm)
0.12 in.
(3 mm)
0.12 in.
(3 mm)
Letter
A4
0.12 in.
(3 mm)
0.12 in.
(3 mm)
0.12 in.
(3 mm)
0 in.
(0 mm)
c Close the document cover.
12
Loading documents and paper
Recommended media
2
Acceptable paper and
other media
2
To get the best print quality, we suggest using
Brother paper. (See table below.)
The print quality can be affected by the type
of paper you are using in the machine.
We recommend using ‘3M Transparency
Film’ when you print on transparencies.
2
To get the best print quality for the settings
you have chosen, always set the Paper Type
to match the type of paper you load.
Brother paper
Paper Type
Item
You can use plain paper, inkjet paper (coated
paper), glossy paper, transparencies and
envelopes.
Letter Plain
BP60PL (USA only)
Letter Glossy Photo
Letter Inkjet (Matte)
4 × 6 in. Glossy Photo
BP61GLL
BP60ML (USA only)
We recommend testing various paper types
before buying large quantities.
BP61GLP
1
For best results, use Brother paper.
Available in the USA and from November 2006 in
Canada.
„ When you print on inkjet paper (coated
paper), transparencies and photo paper,
be sure to choose the proper media in the
‘Basic’ tab of the printer driver or in the
Paper Type setting of the menu (See
Handling and using media
2
„ Store paper in its original packaging, and
keep it sealed. Keep the paper flat and
away from moisture, direct sunlight and
heat.
„ When you print on Brother photo paper,
load the instruction sheet included with the
photo paper in the paper tray first, and
then put the photo paper on top of the
instruction sheet.
„ The coated side of photo paper is shiny.
Avoid touching the shiny (coated) side.
Load photo paper with the shiny side
facing down.
„ When you use transparencies or photo
paper, remove each sheet at once to
prevent smudging or paper jams.
„ Avoid touching either side of
transparencies because they absorb
water and perspiration easily, and this
may cause decreased output quality.
Transparencies designed for laser
printers/copiers may stain your next
document. Use only transparencies
recommended for inkjet printing.
„ Avoid touching the printed surface of the
paper immediately after printing; the
surface may not be completely dry and
may stain your fingers.
13
Chapter 2
Improper Setup
DO NOT use the following kinds of paper:
• Damaged, curled, wrinkled, or
irregularly shaped paper
1
1
1
0.08 in. (2 mm) or longer
• Extremely shiny or highly textured paper
• Paper already printed on by a printer
• Paper that cannot be arranged uniformly
when stacked
• Paper made with a short grain
Paper capacity of the output paper
tray
2
2
Up to 50 sheets of 20 lb Letter or 80 g/m A4
paper.
„ Transparencies or photo paper must be
picked up from the output paper tray one
page at a time to avoid smudging.
14
Loading documents and paper
Choosing the right media
2
Paper type and size for each operation
2
2
Paper Type
Paper Size
Usage
Fax
Copy
Photo
Printer
Capture
Cut Sheet
Letter
A4
8 1/2 × 11 in. (216 × 279 mm)
8.3 × 11.7 in. (210 × 297 mm)
8 1/2 × 14 in. (216 × 356 mm)
Yes
Yes
Yes
–
Yes
Yes
Yes
–
Yes
Yes
–
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Legal
Executive 7 1/4 × 10 1/2 in. (184 × 267 mm)
–
JIS B5
A5
7.2 × 10.1 in. (182 × 257 mm)
5.8 × 8.3 in. (148 × 210 mm)
4.1 × 5.8 in. (105 × 148 mm)
4 × 6 in. (10 × 15 cm)
–
–
–
–
Yes
–
–
A6
–
–
Cards
Photo
Photo L
Photo 2L
–
Yes
–
Yes
–
3 1/2 × 5 in. (89 × 127 mm)
5 × 7 in. (13 × 18 cm)
–
–
–
Yes
–
Index Card 5 × 8 in. (127 × 203 mm)
–
–
Post Card 1 3.9 × 5.8 in. (100 × 148 mm)
–
–
–
Post Card2 5.8 × 7.9 in. (148 × 200 mm)
(Double)
–
–
–
Envelopes
C5
Envelope
6.4 × 9 in. (162 × 229 mm)
4.3 × 8.7 in. (110 × 220 mm)
–
–
–
–
–
–
Yes
Yes
DL
Envelope
COM-10
Monarch
4 1/8 × 9 1/2 in. (105 × 241 mm)
3 7/8 × 7 1/2 in. (98 × 191 mm)
4.1 × 9.3 in. (105 × 235 mm)
–
–
–
–
–
–
–
–
–
Yes
Yes
Yes
JE4
Envelope
Transparencies Letter
A4
8 1/2 × 11 in. (216 × 279 mm)
8.3 × 11.7 in. (210 × 297 mm)
–
–
Yes
Yes
–
–
Yes
Yes
15
Chapter 2
Paper weight, thickness and capacity
2
Paper Type
Weight
Thickness
No. of
sheets
2
Cut
Sheet
Plain Paper
0.003 to 0.006 in. (0.08 to 0.15 mm)
0.003 to 0.01 in. (0.08 to 0.25 mm)
Up to 0.01 in. (Up to 0.25 mm)
Up to 0.01 in. (Up to 0.28 mm)
Up to 0.006 in. (Up to 0.15 mm)
Up to 0.01 in. (Up to 0.23 mm)
Up to 0.02 in. (Up to 0.52 mm)
–
17 to 32 lb (64 to 120 g/m )
100
2
Inkjet Paper
20
20
17 to 53 lb (64 to 200 g/m )
2
Glossy Paper
Up to 58 lb (Up to 220 g/m )
2
Cards Photo 4"×6"
Index Card
Up to 64 lb (Up to 240 g/m )
20
2
30
30
10
10
Up to 32 lb (Up to 120 g/m )
2
Post Card
Up to 53 lb (Up to 200 g/m )
2
Envelopes
20 to 25 lb (75 to 95 g/m )
Transparencies
–
1
2
Up to 50 sheets for Legal size paper 20 lb (80 g/m2).
Up to 100 sheets of 20 lb (80 g/m2) paper.
For Photo 4"×6" and Photo L 3.5"×5" paper, use the photo bypass tray (in USA) or the photo paper tray (in Canada).
16
Loading documents and paper
b Press and slide the paper side guides
(1) and paper length guide (2) to fit the
paper size.
Loading paper and
other media
2
1
Note
2
To print on Photo (4"×6") or Photo L
a If the paper support flap is open, close it,
and then pull the paper tray completely
out of the machine.
Lift the output paper tray cover (1).
2
c Fan the stack of paper well to avoid
paper jams and misfeeds.
1
Note
Always make sure that the paper is not
curled.
17
Chapter 2
d Gently put the paper into the paper tray
print side down and top edge first.
e Gently adjust the paper side guides with
both hands to the paper.
Check that the paper is flat in the tray.
Make sure the paper side guides touch
the sides of the paper.
Note
When you use Legal size paper, press
and hold the universal guide release
button as you slide out the front of the
paper tray.
Note
Be careful that you do not push the paper
in too far; it may lift at the back of the tray
and cause feed problems.
f Close the output paper tray cover.
18
Loading documents and paper
g Slowly push the paper tray completely
Loading envelopes and post
cards
into the machine.
2
About envelopes
2
2
„ Use envelopes that weigh from 20 to 25 lb
2
(75 to 95 g/m ).
„ Some envelopes need margin settings to
be set in the application. Make sure you
do a test print first.
CAUTION
h While holding the paper tray in place,
pull out the paper support (1) until it
clicks and unfold the paper support
flap (2).
Do not use any of the following types of
envelopes, as they will cause paper feed
problems:
• That are of a baggy construction.
• That are embossed (have raised writing
on them).
• That have clasps or staples.
• That are pre-printed on the inside.
Glue
Double flap
Note
Do not use the paper support flap for
Legal paper.
Occasionally you may experience paper
feed problems caused by the thickness,
size and flap shape of the envelopes you
are using.
19
Chapter 2
If you have problems when printing on
envelopes, try the following suggestions:
How to load envelopes and post cards
2
2
a Before loading, press the corners and
sides of the envelopes or post cards to
make them as flat as possible.
a Open the envelope flap.
b Make sure the open flap is either to the
side of the envelope or to the back edge
of the envelope when printing.
Note
If the envelopes or post cards are ‘double-
feeding’, put one envelope in the paper
tray at a time.
c Adjust the size and margin in your
application.
b Put the envelopes or post cards into the
paper tray with the address side down
and the leading edge in first as shown in
the illustration. Slide the paper side
guides (1) and paper length guide (2) to
fit the size of the envelopes or post
cards.
1
2
20
Loading documents and paper
c Put the photo paper into the photo
bypass tray and gently adjust the paper
side guides to the paper.
Loading photo paper
2
Note
Make sure the paper side guides touch
the sides of the paper.
In Canada, the photo bypass tray is
called the photo paper tray.
2
Use the photo bypass tray, which has been
assembled on the top of the output paper tray
cover, to print on photo 4"×6" and photo L
3.5"×5" size paper. When you use the photo
bypass tray, you do not have to take out the
paper that is in the tray beneath it.
Note
a Press the photo bypass tray (1) release
button with your left thumb and push the
photo bypass tray backward until it
• Be careful that you do not push the paper
in too far; it may lift at the back of the tray
and cause feed problems.
clicks into the photo printing position.
• Always make sure that the paper is not
curled.
d When you have finished printing photos
return the photo bypass tray to the
normal printing position.
Press the photo bypass tray release
button with your left thumb and pull the
photo bypass tray forward until it clicks.
1
1
Photo Bypass Tray
b Press and slide the paper side
guides (1) and paper length guide (2) to
fit the paper size.
1
2
21
Loading documents and paper
Printable area
2
The printable area depends on the settings in the application you are using. The figures below
show the unprintable areas on cut sheet paper and envelopes. The machine can only print in the
shaded areas when the Borderless print feature is available and turned on.
2
Cut Sheet Paper
Envelopes
3
4
3
4
1
1
2
2
Top (1)
Bottom (2)
Left (3)
Right (4)
Cut Sheet
Envelopes
0.12 in. (3 mm)
0.47 in. (12 mm)
0.12 in. (3 mm)
0.95 in. (24 mm)
0.12 in. (3 mm)
0.12 in. (3 mm)
0.12 in. (3 mm)
0.12 in. (3 mm)
Note
The Borderless feature is not available for envelopes.
23
General setup
3
3
On/Off key
3
On/Off setting
3
When the machine is idle, you can turn it on
and off by pressing the On/Off key.
You can customize the machine's On/Off
key. The factory setting is
Fax Receive:Off. Your machine will not
work when it is switched off, but it will clean
the print head periodically. If you turn this
setting to Fax Receive:On, you can
receive faxes or calls even when the machine
Note
If you have connected an external
telephone or TAD, it is always available.
Turning the machine off
3
a Press Menu.
a Press and hold down the On/Off key
until the LCD shows Shutting Down.
The LCD light goes off.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose
On/Off Setting.
Press OK.
Turning the machine on
3
a Press the On/Off key.
d Press a or b to choose
Fax Receive:On(or
Fax Receive:Off).
Press OK.
e Press Stop/Exit.
24
General setup
MFC-440CN
MFC-665CW and MFC-845CW
On/Off
setting
Receive
mode
Available operations
On/Off
setting
Receive
mode
Available operations
Fax
—
No machineoperations
will be available.
Fax
—
Nomachineoperations
will be available.
Receive:
Off
Receive:
Off
(factory
setting)
(factory
setting)
3
Fax
Fax Only Fax Receive
Fax
Fax Only Fax Receive
Receive:
Easy Receive
Receive:
Easy Receive
External
TAD
Fax/Tel
On
Delayed Fax
Fax Forward
On
Delayed Fax
Fax Forward
Manual
Paging
Paging
Fax Storage
Fax Storage
Fax Preview
PC Fax Receive
Remote Retrieval
PC Fax Receive
Remote Retrieval
Manual
Easy Receive
Delayed Fax
MC
Fax Receive
Fax/Tel
Recording Incoming
Message
Easy Receive,
1
2
3
You cannot receive a fax with Black Start or
Color Start.
Delayed Fax
You cannot receive a fax automatically if you have
set the receive mode to Fax/Tel.
Fax Forward
Paging
Set before you switch off the machine.
Fax Storage
Fax Preview
PC Fax Receive
Remote Retrieval
Manual
Easy Receive
Delayed Fax
Fax/Tel
1
2
You cannot receive a fax with Black Start or
Color Start.
You can receive telephone calls by lifting the handset
(MFC-665CW) or using the cordless handset
(MFC-845CW).
3
4
MFC-665CW
When an external TAD is connected and Easy
Receive is turned on.
5
6
You cannot receive a fax automatically if you have
set the receive mode to Fax/Tel(MFC-845CW).
Set before you switch off the machine.
25
Chapter 3
Mode Timer
3
Paper settings
3
The machine has four temporary mode keys
on the control panel: Fax, Scan, Copy and
PhotoCapture. You can change the amount
of time the machine takes after the last Scan,
Copy or PhotoCapture operation before it
returns to Fax mode. If you choose Off, the
machine stays in the mode you used last.
Paper Type
3
To get the best print quality, set the machine
for the type of paper you are using.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose Paper Type.
Press OK.
d Press a or b to choose Plain Paper,
Inkjet Paper, Brother Photo,
Other Photoor Transparency.
Press OK.
e Press Stop/Exit.
Note
a Press Menu.
The machine ejects paper with printed
surfaces face up onto the paper tray in
front of the machine. When you use
transparencies or glossy paper, remove
each sheet at once to prevent smudging
or paper jams.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose Mode Timer.
Press OK.
d Press a or b to choose 0 Sec,
30 Secs, 1 Min, 2 Mins, 5 Minsor
Off.
Press OK.
e Press Stop/Exit.
26
General setup
Paper Size
3
Volume Settings
3
You can use five sizes of paper for printing
copies: Letter, Legal, A4, A5, and 4 × 6 in.
(10 × 15 cm) and three sizes for printing
faxes: Letter, Legal and A4. When you
change the size of paper you load in the
machine, you will need to change the paper
size setting at the same time so your machine
can fit an incoming fax on the page.
Ring Volume
3
You can choose a range of ring volume lev-
els, from Highto Off.
3
While in Fax mode
, press d or
c
to adjust the volume level. The LCD
shows the current setting, and each key
press will change the volume to the next level.
The machine will keep the new setting until
you change it.You can also change the
volume through the menu, by following the
instructions below:
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose Paper Size.
Press OK.
Setting the Ring Volume from the
menu
3
d Press a or b to choose Letter,
Legal, A4, A5or 4"×6".
Press OK.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
e Press Stop/Exit.
c Press a or b to choose Volume.
Press OK.
d Press a or b to choose Ring.
Press OK.
e Press a or b to choose Low, Med,
Highor Off.
Press OK.
f Press Stop/Exit.
Beeper Volume
3
When the beeper is on, the machine will beep
when you press a key, make a mistake or
after you send or receive a fax.
You can choose a range of volume levels,
from Highto Off.
a Press Menu.
27
Chapter 3
b Press a or b to choose
General Setup.
Press OK.
Note
(MFC-665CW and MFC-845CW only)
You can adjust the speaker volume while
you are listening to your outgoing
message (OGM) and incoming messages
c Press a or b to choose Volume.
Press OK.
(ICM’s) by pressing d or c
.
d Press a or b to choose Beeper.
Press OK.
HandsetVolume(MFC-665CW
only)
e Press a or b to choose Low, Med,
Highor Off
3
Press OK.
a Press Menu.
f Press Stop/Exit.
b Press a or b to choose
General Setup.
Press OK.
Speaker Volume
3
You can choose a range of speaker volume
levels, from Highto Off.
c Press a or b to choose Volume.
Press OK.
a Press Menu.
d Press a or b to choose Handset.
Press OK.
b Press a or b to choose
General Setup.
Press OK.
e Press a or b to choose Lowor High.
Press OK.
c Press a or b to choose Volume.
Press OK.
f Press Stop/Exit.
Note
d Press a or b to choose Speaker.
Press OK.
• You can adjust the handset volume any
time you are talking on the telephone.
There are two handset volume levels, Low
and High. The default setting is Low.
e Press a or b to choose Low, Med,
Highor Off.
Press OK.
• Press
d or c
to adjust the volume
level. The LCD shows the setting you are
choosing. The new setting will remain until
you change it again.
f Press Stop/Exit.
You can also adjust the speaker volume by
pressing Hook or Speaker Phone.
a Press Hook or Speaker Phone.
b Press d or c
.
This setting will stay until you change it
again.
c Press Hook or Speaker Phone.
28
General setup
Choosing the Handset
Volume (For Volume Amplify)
(MFC-665CW only)
Note
When you press d or c
control panel to adjust the volume, the
LCD shows the setting you are choosing.
Each key press changes the volume to the
next setting.
on the
3
Before you begin to use the machine, you
must decide if you need to set the handset
volume to Volume Amplify Onfor a user
who is hearing-impaired. The AMPLIFY
volume level complies with FCC standards.
WARNING
3
It is important that you do NOT choose
Permanent unless ALL the users are
hearing-impaired. Otherwise, the default
setting of Amplifymay damage the
hearing of some users.
Volume Amplify Off
This default setting is appropriate if none of
the users are hearing-impaired. During a
conversation, users can press d or c
on the control panel to adjust the volume to
Lowor High. When the handset is replaced,
the handset volume will remain until you
change it again.
Volume Amplify On - Temporary
This setting is appropriate if some of the
users are hearing-impaired. During a
conversation, users can press d or c
on the control panel to adjust the volume to
Low, Highor Amplify. When the handset is
replaced, the handset volume returns to the
default setting of Low.
Volume Amplify:On - Permanent
Choose Volume Amplify On -
Permanentif all of the users are hearing-
impaired. During a conversation, users can
press d or c
on the control panel to
adjust the volume to Low, Highor Amplify.
When the handset is replaced, the handset
volume returns to the default setting of
Amplify.
29
Chapter 3
Setting Volume Amplify
(MFC-665CW only)
Automatic Daylight
Savings Time
3
3
Please carefully read Choosing the Handset
You can set the machine to change
automatically for daylight savings time. It will
reset itself forward one hour in the Spring and
backward one hour in the Fall. Make sure you
have set the correct date and time in the
Date/Timesetting.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose Volume.
Press OK.
d Press a or b to choose
Volume Amplify.
Press OK.
c Press a or b to choose
Auto Daylight.
Press OK.
e Do one of the following.
„ If none of the users are hearing-
impaired, press a or b to choose
Off, and then press OK and go to
d Press a or b to choose On(or Off).
Press OK.
e Press Stop/Exit.
„ If some or all of the users are
hearing-impaired, press a or b to
choose On, and then press OK.
f Do one of the following.
„ If all the users are hearing-impaired,
press a or b to choose
Permanent, and then press OK.
„ If only some of the users are hearing-
impaired, choose Temporary, and
then press OK.
g Press Stop/Exit.
30
General setup
e Press a or b to choose Light, Medor
LCD display
3
Dark.
Press OK.
LCD Contrast
3
f Press Stop/Exit.
You can adjust the LCD contrast for a sharper
and more vivid display. If you are having
difficulty reading the LCD, try changing the
contrast setting.
Setting the Dim Timer for the
backlight
3
3
You can set how long the LCD backlight stays
on after the last key press.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose
LCD Settings.
Press OK.
c Press a or b to choose
LCD Settings.
d Press a or b to choose
LCD Contrast.
Press OK.
Press OK.
d Press a or b to choose Dim Timer.
Press OK.
e Press a or b to choose Light, Medor
Dark.
Press OK.
e Press a or b to choose 10 Secs,
20 Secs, 30 Secsor Off.
Press OK.
f Press Stop/Exit.
f Press Stop/Exit.
Setting the backlight
brightness
3
Setting the Off Timer
3
You can adjust the brightness of the LCD
backlight. If you are having difficulty reading
the LCD, try changing the brightness setting.
You can set how long the LCD stays on after
the last key press. This is a power saving
feature. The machine can print, scan and
receive faxes and voice calls when the LCD is
off.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose
LCD Settings.
Press OK.
c Press a or b to choose
LCD Settings.
d Press a or b to choose Backlight.
Press OK.
Press OK.
31
Chapter 3
d Press a or b to choose Off Timer.
Press OK.
e Press a or b to choose 1 Min,
2 Mins, 3 Mins, 5 Mins, 10 Mins,
30 Minsor Off.
Press OK.
f Press Stop/Exit.
Note
When the display is off you can press any
key to turn it back on.
Setting the Wallpaper
3
You can change the wallpaper.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose
LCD Settings.
Press OK.
d Press a or b to choose Wallpaper.
Press OK.
e Press a or b to choose a wallpaper.
Press OK.
f Press Stop/Exit.
32
Security features
4
4
Setting up the password
4
TX Lock
(MFC-440CN only)
a Press Menu.
4
b Press a or b to choose Fax.
Press OK.
TX Lock lets you prevent unauthorized
access to the machine. You will not be able to
continue to schedule Delayed Faxes or
Polling jobs. However, any pre-scheduled
Delayed Faxes will be sent even if you turn on
TX Lock, so they will not be lost.
c Press a or b to choose
Miscellaneous.
Press OK.
4
d Press a or b to choose TX Lock.
Press OK.
While TX Lock is On, the following operations
are available:
„ Receiving faxes
e Enter a 4-digit number for the password.
Press OK.
„ Fax Forwarding (If Fax Forwarding was
already On)
f When the LCD shows Verify:, re-
enter the password.
„ Remote retrieval (If Fax Storage was
already On)
Press OK.
„ PC Fax Receive (if PC Fax Receive was
g Press Stop/Exit.
already On)
While TX Lock is On, the following operations
are NOT available:
Changing the TX Lock password
4
„ Sending faxes
„ Copying
a Press Menu.
b Press a or b to choose Fax.
Press OK.
„ PC printing
„ Scanning
c Press a or b to choose
Miscellaneous.
Press OK.
„ PhotoCapture
Note
d Press a or b to choose TX Lock.
Press OK.
If you forget the TX Lock password,
please call Brother Customer Service.
e Press a or b to choose
Set Password.
Setting and changing the TX
Lock password
Press OK.
4
f Enter a 4-digit number for the current
password.
Press OK.
Note
If you have already set the password, you
will not need to set it again.
g Enter a 4-digit number for a new
password.
Press OK.
33
Chapter 4
h When the LCD shows Verify:, re-
enter the password.
Memory Security
(MFC-665CW and
MFC-845CW only)
Press OK.
4
i Press Stop/Exit.
Memory Security lets you prevent
Turning the TX Lock on/off
4
unauthorized access to the machine. You will
not be able to continue to schedule Delayed
Faxes or Polling jobs. However, any pre-
scheduled Delayed Faxes will be sent even if
you turn on Memory Security, so they will not
be lost.
Turning TX Lock on
4
a Press Menu.
b Press a or b to choose Fax.
Press OK.
While Memory Security is On, the following
operations are available:
„ Receiving faxes into memory (limited by
c Press a or b to choose
Miscellaneous.
Press OK.
memory capacity)
„ Fax Forwarding (If Fax Forwarding was
already On)
d Press a or b to choose TX Lock.
Press OK.
„ Remote retrieval (If Fax Storage was
already On)
e Press a or b to choose Set TX Lock.
Press OK.
„ Cordless handset (MFC-845CW only)
• Making a call
f Enter the registered 4-digit password.
Press OK.
• Receiving a call
• Viewing Caller ID (with subscriber
service)
The machine goes offline and the LCD
shows TX Lock Mode.
While Memory Security is on, the following
operations are NOT available:
Turning TX Lock off
4
„ Printing received faxes
„ Sending faxes
a Press Menu.
b Enter the registered 4-digit password.
Press OK.
„ Copying
TX lock is automatically turned off.
„ PC printing
„ Scanning
Note
„ PhotoCapture
If you enter the wrong password, the LCD
shows Wrong Passwordand stays
offline. The machine will stay in TX Lock
mode until the registered password is
entered.
„ PC Fax Receive
„ Cordless handset (MFC-845CW only)
• Intercom
• Transfer a call
• Register cordless handset
34
Security features
Changing your memory security
password
Note
4
• To print the faxes in memory, turn off
Memory Security.
a Press Menu.
• You must turn off PC Fax Receive before
you can turn on Memory Security. (See
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Miscellaneous.
Press OK.
• If you forget the Memory Security
password, please call Brother Customer
Service.
4
d Press a or b to choose
Mem Security.
Setting and changing the
memory security password
Press OK.
4
e Press a or b to choose
Set Password.
Press OK.
Note
If you have already set the password, you
will not need to set it again.
f Enter the registered 4-digit number for
the current password.
Press OK.
Setting a password for the first time
4
g Enter a 4-digit number for a new
password.
a Press Menu.
Press OK.
b Press a or b to choose Fax.
Press OK.
h When the LCD shows Verify:, re-
enter the new password.
Press OK.
c Press a or b to choose
Miscellaneous.
Press OK.
i Press Stop/Exit.
d Press a or b to choose
Mem Security.
Press OK.
e Enter a 4-digit number for the password.
Press OK.
f When the LCD shows Verify:, re-
enter the password.
Press OK.
g Press Stop/Exit.
35
Chapter 4
Turning the memory security
on/off
4
Turning on the memory security lock
4
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Miscellaneous.
Press OK.
d Press a or b to choose
Mem Security.
Press OK.
e Press a or b to choose
Set Security.
Press OK.
f Enter the registered 4-digit password.
Press OK.
The machine goes offline and the LCD
shows Secure Mode.
Note
If there is a power failure the data will stay
in memory for approximately 24 hours.
Turning off the memory security
4
a Press Menu.
b Enter the registered 4-digit password.
Press OK.
Memory Security is automatically turned
off.
Note
If you enter the wrong password, the LCD
shows Wrong Passwordand stays
offline. The machine will stay in Secure
mode until the registered password is
entered.
36
Sending a fax
5
5
Entering Fax mode
5
When the machine is idle, the time appears
on the LCD. When you want to send a fax, or
change fax send or receive settings, press
When the option you want is highlighted,
press OK.
the
(Fax) key to illuminate it in green.
Faxing from the ADF
5
a Press
(Fax).
b Put the document face down in the ADF.
c Enter the fax number using the dial pad,
The LCD shows:
Speed-Dial or Search.
d Press Black Start or Color Start.
The machine starts scanning the
document.
FAX
09012345689
Fax Resolution
Standard
Auto
Note
Contrast
• To cancel, press Stop/Exit.
• If the memory is full, the fax will be sent in
real time.
Speed-Dial
Outgoing Call
Fax Start
Press
Press a or b to scroll through the Fax key
options. Some functions are only available
when sending black & white faxes.
38
Sending a fax
Faxing from the scanner
glass
Faxing A4 size documents
from the scanner glass
5
5
You can use the scanner glass to fax pages
of a book one at a time. The documents can
be up to letter or A4 size.
When documents are A4 size, you need to
set Scan Size to A4. If you do not, the bottom
portion of the faxes will be missing.
You cannot send multiple pages for color
faxes.
a Press
(Fax).
b Press a or b to choose Scan Size.
Press OK.
Note
Since you can only scan one page at a
time, it is easier to use the ADF if you are
sending a multiple page document.
c Press a or b to choose A4.
Press OK.
5
a Press
(Fax).
Note
You can save the setting you use most
often by setting it as default. (See
page 44.)
b Load your document face down on the
scanner glass.
c Enter the fax number using the dial pad,
Speed-Dial or Search.
Color fax transmission
5
d Press Black Start or Color Start.
„ If you press Black Start, the
machine starts scanning the first
Your machine can send a color fax to
machines that support this feature.
Color faxes cannot be stored in the memory.
When you send a color fax, the machine will
send it in real time (even if Real Time TXis
set to Off).
„ If you press Color Start, the
machine starts sending the
document.
e Do one of the following:
„ To send a single page, press 2 to
choose No(or press Black Start
again).
Canceling a fax in progress
5
If you want to cancel a fax while the machine
is scanning, dialing or sending, press
Stop/Exit.
The machine starts sending the
document.
„ To send more than one page, press
f Put the next page on the scanner glass.
Press OK.
The machine starts scanning the page.
additional page.)
Note
If the memory is full and you are faxing a
single page, it will be sent in real time.
39
Chapter 5
• If the memory is full, press Stop/Exit to
stop the job. If more than one page has
been scanned, press Black Start to send
the portion that is in the memory.
Broadcasting
(Black & White only)
5
Broadcasting is when the same fax message
is automatically sent to more than one fax
number. You can include Groups, Speed-Dial
numbers and up to 50 manually dialed
numbers in the same broadcast.
Canceling a Broadcast in
progress
5
After the broadcast is finished, a Broadcast
Report will be printed.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
a Press
(Fax).
c Press a or b to choose
Remaining Jobs.
b Load your document.
Press OK.
The LCD will show the fax number being
dialed and the Broadcast job number.
c Press a or b to choose
Broadcasting.
Press OK.
d Press OK.
d Press a or b to choose Add Number.
Press OK.
The LCD will ask you the following
message:
Cancel Job?
e Enter a number using Speed-Dial, a
Group, or the dial pad.
Press OK.
YesiPress1
NoiPress2
e Press 1 to clear the number being
dialed.
f After you have entered all the fax
press a or b to choose Complete.
Press OK.
The LCD will then show the Broadcast
job number.
f Press OK.
g Press Black Start.
The LCD will ask you the following
message:
Cancel Job?
Note
• If you did not use up any of the numbers
for Groups, you can ‘broadcast’ faxes to
as many as 210 (MFC-440CN and
MFC-665CW) or 250 (MFC-845CW)
different numbers.
YesiPress1
NoiPress2
g Press 1 to cancel the Broadcast.
h Press Stop/Exit.
• The available memory will vary depending
on the types of jobs in the memory and the
number of locations used for
broadcasting. If you broadcast to the
maximum numbers available, you will not
be able to use dual access and delayed
fax.
40
Sending a fax
Contrast
5
Additional sending
operations
5
If your document is very light or very dark, you
may want to change the contrast.
Use Light when sending a light document.
Use Dark when sending a dark document.
Sending faxes using multiple
settings
5
a Press
(Fax).
When you send a fax you can choose any
combination of these settings: resolution,
contrast, overseas mode, delayed fax timer,
polling transmission and real time
transmission.
b Press a or b to choose Contrast.
Press OK.
c Press a or b to choose Auto, Light
or Dark.
Press OK.
5
a Press
(Fax).
The LCD shows:
Note
FAX
Even if you choose Lightor Dark, the
machine will send the fax using the Auto
setting in any of the following conditions:
09012345689
Fax Resolution
Standard
Auto
• When you send a color fax.
Contrast
• When you choose Photoas the Fax
Resolution.
Speed-Dial
Outgoing Call
Fax Start
Press
Changing fax resolution
5
b Press a or b to choose any settings
you want to change.
The quality of a fax can be improved by
changing the fax resolution.
Press OK.
c After each setting is accepted, you can
a Press
(Fax).
continue to change more settings.
b Press a or b to choose
Fax Resolution.
Press OK.
Note
• Most settings are temporary and the
machine returns to its default settings after
you send a fax.
• You can save some of the settings you
use most often by setting them as default.
These settings will stay until you change
them again. (See Setting your changes as
c Press a or b to choose the resolution
you want.
Press OK.
41
Chapter 5
Note
Note
You can choose four different resolution
settings for black & white faxes and two for
color.
If the Out of Memorymessage appears
while scanning documents, press
Stop/Exit to cancel or Black Start to send
the scanned pages.
Black & White
Standard
Suitable for most typed
documents.
Real time transmission
5
Fine
Good for small print and
transmits a little slower than
Standard resolution.
When you are sending a fax, the machine will
scan the documents into the memory before
sending. Then, as soon as the phone line is
free, the machine will start dialing and
sending.
S.Fine
Photo
Good for small print or artwork
and transmits slower than Fine
resolution.
If the memory is full, the machine will send the
document in real time (even if Real Time
TXis set to Off).
Use when the document has
varying shades of gray or is a
photograph. This has the
slowest transmission.
Sometimes, you may want to send an
important document immediately, without
waiting for memory transmission. You can
turn on Real Time TX.
Color
Standard
Suitable for most typed
documents.
To send a document at once without waiting
for memory transmission, set
Real Time TXto On.
Fine
Use when the document is a
photograph. The transmission
time is slower than Standard
resolution.
a Press
(Fax).
If you choose S.Fineor Photoand then
use the Color Start key to send a fax, the
machine will send the fax using the Fine
setting.
b Press a or b to choose
Real Time TX.
Press OK.
c Press a or b to choose On.
Press OK.
Dual access
(Black & White only)
5
Note
• In real time transmission, the automatic
redial feature does not work when using
the scanner glass.
You can dial a number and start scanning the
fax into memory—even when the machine is
sending from memory, receiving faxes or
printing PC data. The LCD shows the new job
number and available memory.
• If you are sending a color fax, the machine
will send it in real time (even if Real Time
TXis set to Off).
The number of pages you can scan into the
memory will vary depending on the data that
is printed on them.
42
Sending a fax
Overseas Mode
5
Delayed Batch Transmission
(Black & White only)
5
If you are having difficulty sending a fax
overseas due to possible interference on the
phone line, we recommend that you turn on
the Overseas mode. After you send a fax
using this feature, the feature will turn itself
off.
Before sending the delayed faxes, your
machine will help you economize by sorting
all the faxes in the memory by destination and
scheduled time. All delayed faxes that are
scheduled to be sent at the same time to the
same fax number will be sent as one fax to
save transmission time.
a Press
(Fax).
b Load your document.
a Press
(Fax).
c Press a or b to choose
Overseas Mode.
Press OK.
5
b Press a or b to choose Batch TX.
Press OK.
c Press a or b to choose On.
Press OK.
d Press a or b to choose On(or Off).
Press OK.
d Press Stop/Exit.
Delayed Faxing
(Black & White only)
5
Checking and canceling
waiting jobs
5
During the day you can store up to 50 faxes
in the memory to be sent within 24-hours.
These faxes will be sent at the time of day you
You can check which jobs are still waiting in
the memory to be sent and cancel a job. (If
there are no jobs, the LCD shows
No Jobs Waiting.)
a Press
(Fax).
a Press Menu.
b Load your document.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose Delayed Fax.
Press OK.
c Press a or b to choose
Remaining Jobs.
d Press a or b to choose On.
Press OK.
Press OK.
Any waiting jobs appear on the LCD.
e Enter the time you want the fax to be
sent (in 24-hour format).
d Press a or b to scroll through the jobs
and choose the job you want to cancel.
Press OK.
(For example, enter 19:45 for 7:45 PM.)
Press OK.
e Do one of the following:
„ To cancel, press 1 to choose Yes.
If you want to cancel another job go
Note
The number of pages you can scan into
the memory depends on the amount of
data that is printed on each page.
„ To exit without canceling, press 2 to
choose No.
43
Chapter 5
f When you have finished, press
Stop/Exit.
Sending a fax manually
5
Manual transmission lets you hear the
dialing, ringing and fax-receiving tones while
sending a fax.
Setting your changes as a
new default
5
a Press
(Fax).
You can save the fax settings for
Fax Resolution, Contrast,
Real Time TXand Scan Sizeyou use
most often by setting them the default setting.
These settings will stay until you change
them again.
b Load your document.
c To listen for a dial tone do one of the
following:
„ (MFC-440CN) PressHook or pick up
the handset of an external phone.
„ (MFC-665CW) Press
a Press
(Fax).
Speaker Phone or pick up the
handset.
„ (MFC-845CW) Press
b Press a or b to choose your new
setting.
Press OK.
Repeat this step for each setting you
want to change.
Speaker Phone on the machine.
d Dial using the machine’s dial pad.
c After changing the last setting, press a
or b to choose Set New Default.
Press OK.
e When you hear the fax tone, press
Black Start or Color Start.
If you are using the scanner glass press
1 to send a fax.
d Press 1 to choose Yes.
e Press Stop/Exit.
f If you picked up the machine’s handset,
or an external handset replace it.
Restoring all the settings to
factory settings
Sending a fax at the end of a
conversation (MFC-440CN
and MFC-665CW only)
5
5
You can restore all the settings you have
changed to the factory settings. These
settings will stay until you change them again.
At the end of a conversation you can send a
fax to the other party before you both hang
up.
a Press
(Fax).
a Ask the other party to wait for fax tones
(beeps) and then to press the Start or
Send key before hanging up.
b Press a or b to choose
Factory Reset.
Press OK.
b Load your document.
c Press 1 to choose Yes.
d Press Stop/Exit.
c Press Black Start or Color Start.
„ If you are using the scanner glass,
press 1 to send a fax.
d Replace the handset.
44
Sending a fax
Out of Memory message
5
If you get an Out of Memorymessage
while scanning the first page of a fax, press
Stop/Exit to cancel the fax.
If you get an Out of Memorymessage
while scanning a subsequent page, you will
have the option to press Black Start to send
the pages scanned so far, or to press
Stop/Exit to cancel the operation.
Note
If you get an Out of Memorymessage
while faxing and you do not want to delete
your stored faxes to clear the memory,
you can send the fax in real time. (See
5
45
Receiving a Fax
6
6
Receive modes
6
You must choose the receive mode depending on the external devices and telephone subscriber
services you have on your line. The diagrams below will help you choose the correct mode. For
more detailed information about the receive modes, see page 48.
Choosing the Receive Mode
6
MFC-440CN
6
Do you use a Distinctive Ring subscriber service?
No
See Distinctive Ring.
Yes
Are you connecting an external telephone or external TAD (telephone
answering device) to the machine?
No
Yes
Are you using the voice message
function of your external TAD
(telephone answering device)?
Do you want the machine to
answer fax and telephone
calls automatically?
Manual
No
No
Yes
Do you want to use the
machine for fax only?
Fax Only
Yes
Fax/Tel
No
External TAD
Yes
46
Receiving a Fax
MFC-665CW and MFC-845CW
6
See Message Center.
See Distinctive Ring.
Are you using the built-in Message Center?
Yes
Yes
No
Do you use a Distinctive Ring subscriber service?
No
Are you connecting an external telephone or external TAD (telephone
answering device) to the machine?
No
Yes
Are you using the voice message
function of your external TAD
(telephone answering device)?
Do you want the machine to
answer fax and telephone
calls automatically?
Manual
No
No
Yes
Do you want to use the
machine for fax only?
6
Fax Only
Yes
Fax/Tel
No
Manual*
Yes
* We recommend you set Easy Receiveto On.
To set a receive mode follow the instructions
below.
a Press Menu.
b Press a or b to choose
Initial Setup.
Press OK.
c Press a or b to choose
Receive Mode.
Press OK.
d Press a or b to choose Fax Only,
Fax/Tel, External TAD
(MFC-440CN only) or Manual.
Press OK.
e Press Stop/Exit.
The LCD will display the current receive
mode.
47
Chapter 6
Message Center (MC)
(MFC-665CW and
MFC-845CW only)
Using receive modes
6
Some receive modes answer automatically
(Fax Onlyand Fax/Tel). You may want to
change the ring delay before using these
6
Message Center (MC) helps you automatically
manage incoming calls, by recognizing
whether they are fax or voice calls and
handling them in one of the following ways:
Fax only
6
„ Faxes will be automatically received.
„ Voice callers can record a message.
Fax only mode will automatically answer
every call. If the call is a fax your machine will
receive it.
To set up the Message Center mode see
Fax/Tel
6
If Message Center Mode is On, it
will override your receive mode
setting. The screen shows MC.
Fax/Tel mode helps you automatically
manage incoming calls, by recognizing
whether they are fax or voice calls and
handling them in one of the following ways:
If Message Center Mode is Off, the
receive mode returns to your
original setting. (See Message
„ Faxes will be automatically received.
„ Voice calls will start the F/T ring to tell you
to pick up the line. The F/T ring is a fast
double ring made by your machine.
External TAD (MFC-440CN
only)
Also see F/T Ring Time (Fax/Tel mode only)
6
External TAD mode lets an external
answering device manage your incoming
calls. Incoming calls will be handled in one of
the following ways:
Manual
6
Manual mode turns off all automatic
answering functions unless you are using the
Distinctive Ring feature or you are using an
external TAD with the MFC-665CW or the
MFC-845CW.
„ Faxes will be automatically received.
„ Voice callers can record a message on the
external TAD.
For more information see Connecting an
To receive a fax in manual mode press
Black Start or Color Start when you hear
fax tones (short repeating beeps). You can
also use the Easy Receive feature to receive
faxes by lifting a handset on the same line as
the machine.
48
Receiving a Fax
F/T Ring Time
(Fax/Tel mode only)
Receive mode settings
6
6
Ring Delay
6
If you set the Receive Mode to Fax/Tel, you
need to decide how long the machine will
signal you with its special pseudo/double-ring
when you have a voice call. If it's a fax call,
the machine receives the fax.
The Ring Delay sets the number of times the
machine rings before it answers in Fax Only
or Fax/Telmode. If you have external or
extension phones on the same line as the
machine or subscribe to the telephone
company’s Distinctive Ring service, keep the
ring delay setting of 4.
This pseudo/double-ring happens after the
initial ringing from the phone company. Only
the machine rings and no other phones on the
same line will ring with the special
pseudo/double-ring. However, you can still
answer the call on any telephone on the same
line as the machine. (See Using external and
If toll saver is on, then the ring delay setting
has no effect. See Setting toll saver
on page 74. (MFC-665CW and MFC-845CW
only)
6
a Press Menu.
b Press a or b to choose Fax.
Press OK.
a Press Menu.
c Press a or b to choose
Setup Receive.
Press OK.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Setup Receive.
Press OK.
d Press a or b to choose
F/T Ring Time.
Press OK.
d Press a or b to choose Ring Delay.
Press OK.
e Press a or b to choose how long the
machine will ring to alert you that you
have a voice call (20, 30, 40 or 70
seconds).
e (MFC-665CW and MFC-845CW)
Press a or b to choose Ring Delay
again.
Press OK.
Press OK.
f Press Stop/Exit.
f Press a or b to choose how many
times the line rings before the machine
answers (0-4).
Note
Even if the caller hangs up during the
pseudo/double-ringing, the machine will
continue to ring for the set time.
Press OK.
If you choose 0, the line will not ring at
all.
g Press Stop/Exit.
49
Chapter 6
Easy Receive
6
Note
• If this feature is set to On, but your
machine does not connect a fax call when
you lift an extension or external phone
handset, press the fax receive code l 5 1.
If Easy Receive is On:
6
The machine receives a fax call
automatically, even if you answer the call.
When you see Receivingon the LCD or
when you hear “chirps” through the handset
you are using, just replace the handset. Your
machine will do the rest.
• If you send faxes from a computer on the
same phone line and the machine
intercepts them, set Easy Receive to Off.
• (MFC-845CW) If you typically carry the
cordless handset away from the machine,
we recommend that you turn on Easy
Receive. If Easy Receive is turned off and
you answer a fax call you will have to go to
the machine and press Black Start or
Color Start.
If Easy Receive is Semi: (MFC-665CW
and MFC-845CW only)
6
The machine will only receive a fax call
automatically if you answered it using the
machine’s handset or cordless handset or
Speaker Phone. If you answered at an
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Setup Receive.
Press OK.
If Easy Receive is Off:
6
If you are at the machine and answer a call
first by lifting a handset, then press
Black Start or Color Start, and then press 2
to receive.
d Press a or b to choose
Easy Receive.
Press OK.
If you answered at an extension phone press
e Press a or b to choose On, Semi(or
Off).
Press OK.
f Press Stop/Exit.
50
Receiving a Fax
Receiving a fax at the end of a
conversation (MFC-440CN
and MFC-665CW only)
Additional receiving
operations
6
6
Printing a reduced incoming
fax
At the end of a conversation you can ask the
other party to fax you information before you
both hang up.
6
If you choose On, the machine automatically
reduces each page of an incoming fax to fit on
one page of A4, Letter, Legal size paper. The
machine calculates the reduction ratio by
using the page size of the fax and your Paper
a Ask the other party to place the
document in their machine and to press
the Start or Send key.
b When you hear the other machine's
CNG tones (slowly repeating beeps),
press Black Start or Color Start.
a Press Menu.
c Press 2 to receive a fax.
d Replace the handset.
6
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Setup Receive.
Press OK.
Printing a fax from the
memory
6
d Press a or b to choose
Auto Reduction.
Press OK.
If you have chosen paging or fax storage, you
can still print a fax from the memory when you
are at your machine. (See Turning off
e Press a or b to choose On(or Off).
Press OK.
a Press Menu.
f Press Stop/Exit.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Advanced Fax Operation.
Press OK.
d Press a or b to choose Print Fax.
Press OK.
e Press Black Start.
51
Telephone Services and External
devices
7
7
Answering calls with the
Speaker Phone
(MFC-665CW and
MFC-845CW only)
Voice operations
7
Voice calls can be made either with the
handset, the cordless handset (MFC-845CW
only), the speaker phone, an extension or
external telephone, by dialing manually, or by
using Quick-Dial numbers.
7
When the machine rings, instead of lifting the
handset, press Speaker Phone on the
machine. Speak clearly toward the
Note
microphone . To end the call, press
Speaker Phone.
If you have the MFC-845CW, please see the
Digital Cordless Handset User’s Guide.
Note
If you have a bad connection, your caller
might hear your voice echoed during the
call. If you experience this problem, pick
up the handset, or hang up and try the call
again.
Making a telephone call
(MFC-665CW and
MFC-845CW only)
7
a Do one of the following:
„ (MFC-665CW) Pick up the handset
or press Speaker Phone.
„ (MFC-845CW) Pick up the cordless
Hold (MFC-665CW and
MFC-845CW only)
7
handset and press
(Talk) or
For MFC-665CW
7
press Speaker Phone on the
machine.
a Press Hold to put a call on Hold.
You can replace the handset without
disconnecting the call.
b When you hear the dial tone, enter a
number using the dial pad, Speed-Dial
or Search.
b Pick up the machine's handset or press
Speaker Phone to release the call from
Hold.
c (Speaker phone) speak clearly toward
the microphone .
d To hang up, do one of the following:
„ (MFC-665CW) Replace the handset
or press Speaker Phone.
Note
You can pick up an extension phone and
continue speaking without releasing the
call from Hold on the machine.
„ (MFC-845CW) Press
(Off)
on the cordless handset or press
Speaker Phone on the machine.
52
Telephone Services and External devices
For MFC-845CW
7
If you are at an extension phone, you'll need
to lift the handset during the F/T Ring Time
and then press # 5 1 between the
pseudo/double rings. If no one is on the line,
or if someone wants to send you a fax, send
the call back to the machine by pressing
l 5 1.
a If you answered by pressing
Speaker Phone on the machine, press
Hold/Intercom on the machine to put a
call on Hold.
b To release the call from Hold, press
Speaker Phone on the machine.
(MFC-440CN) Lift the external telephone’s
handset, and then press Hook to answer.
Note
(MFC-665CW) If you are at the machine, you
can lift the handset or press Speaker Phone
to answer.
You can pick up an extension phone and
continue speaking without releasing the
call from Hold on the machine.
(MFC-845CW) Press Speaker Phone on the
machine or use the cordless handset.
Tone or Pulse (Canada only)
7
Fax/Tel mode when the power
key is off
If you have a Pulse dialing service, but need
to send Tone signals (for example, for
telephone banking), follow the instructions
below:
7
7
You can change the default setting of the
On/Off key to Fax Receive:Onso that you
can receive faxes when the power key is off.
mode will work in the following ways.
a Do one of the following:
„ (MFC-440CN) Pick up the handset of
an external phone or press Hook.
„ (MFC-665CW) Pick up the handset
or press Speaker Phone.
(For MFC-440CN)
Fax/Tel mode does not work when the power
key is off. The machine will not answer
telephone or fax calls and will keep ringing. If
you are at an external or extension phone, lift
the handset and talk. If you hear fax tones,
hold the handset until Easy Receive activates
your machine. If the other party says they
want to send you a fax, activate the machine
by pressing l 5 1.
„ (MFC-845CW) Pick up the cordless
handset and press
(Talk) or
press Speaker Phone on the
machine.
b Press # on the machine’s control panel.
Any digits dialed after this will send tone
signals.
(MFC-665CW and MFC-845CW only)
When you hang up, the machine will return to
the Pulse dialing service.
When the machine is in Fax/Tel mode and
pseudo/double-rings to tell you to pick up a
voice call, you can only answer by picking up
the machine’s handset or cordless handset
Fax/Tel mode when the power
key is on
7
and pressing
(Talk).
If you answer before the machine
pseudo/double-rings, you can also pick up
the call at an external or extension phone.
When the machine is in Fax/Tel mode, it will
use the F/T Ring Time (pseudo/double-
ringing) to alert you to pick up a voice call.
53
Chapter 7
What does Brother's ‘Distinctive Ring’
do?
Telephone services
7
7
Your machine supports the Caller ID and
Distinctive Ring subscriber telephone
services that some telephone companies
offer.
The Brother machine has a Distinctive Ring
feature that allows you to use your machine to
take full advantage of the telephone
company's Distinctive Ring service. The new
phone number on your line can just receive
faxes.
Features like Voice Mail, Call Waiting, Call
Waiting/Caller ID, RingMaster, answering
services, alarm systems or other custom
features on one phone line may affect the
way your machine works. If you have Voice
Mail on your phone line, please read the
following carefully.
Note
You must pay for your telephone
company's Distinctive Ring service before
you program the machine to work with it.
Distinctive Ring
7
Do you have Voice Mail?
7
If you have Voice Mail on the phone line that
you will install your new machine on, there is
a strong possibility that Voice Mail and the
machine will conflict with each other while
receiving incoming calls. However, the
Distinctive Ring feature allows you to use
more than one number on your line, so
both Voice Mail and the machine can work
together without any problems. If each one
has a separate phone number, neither will
interfere with the other's operations.
Brother uses the term ‘Distinctive Ring’ but
different telephone companies have other
names for this service such as SmartRing,
RingMaster, Teen-Ring, Indent-a-Call or
Indent-a-Ring.
What does your telephone company's
‘Distinctive Ring’ do?
7
Your telephone company's Distinctive Ring
service allows you to have more than one
number on the same phone line. If you need
more than one phone number, it is
cheaper than paying for an extra line. Each
phone number has its own distinctive ring
pattern, so you will know which phone
number is ringing. This is one way you can
have a separate phone number for your
machine.
If you decide to get the Distinctive Ring
service from the telephone company, you will
need to follow the directions on next page to
‘register’ the new Distinctive Ring pattern
they give you. This is so your machine can
recognize its incoming calls.
Note
You can change or cancel the Distinctive
Ring pattern at any time. You can switch it
off temporarily, and turn it back on later.
When you get a new fax number, make
sure you reset this feature.
Note
Please call your telephone company for
availability and rates.
54
Telephone Services and External devices
a Press Menu.
Before you choose the ring pattern to
register
7
b Press a or b to choose Fax.
Press OK.
You can only register one Distinctive Ring
pattern with the machine. Some ring patterns
cannot be registered. The ring patterns below
are supported by your Brother machine.
Register the one your telephone company
gives you.
c Press a or b to choose
Miscellaneous.
Press OK.
d Press a or b to choose Distinctive.
Press OK.
Ring
Rings
Pattern
e Press a or b to choose Set.
Press OK.
1
2
3
4
long-long
short-long-short
short-short-long
f Press a or b to choose the stored ring
pattern you want to use.
very long (normal
pattern)
Press OK.
(You hear each pattern as you scroll
through the four patterns. Make sure
you choose the pattern that the
telephone company gave you.)
Note
7
If the ring pattern you received is not on
this chart, please call your telephone
company and ask for one that is
shown.
g Press Stop/Exit.
Distinctive Ring is now set to on.
Turning off Distinctive Ring
7
„ The machine will only answer calls to its
registered number.
a Press Menu.
„ The first two rings are silent on the
machine. This is because the fax must
‘listen’ to the ring pattern (to compare it to
the pattern that was ‘registered’). (Other
telephones on the same line will ring.)
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Miscellaneous.
Press OK.
„ If you program the machine properly, it will
recognize the registered ring pattern of the
‘fax number’ within 2 ring patterns and
then answer with a fax tone. When the
‘voice number’ is called, the machine will
not answer.
d Press a or b to choose Distinctive.
Press OK.
e Press a or b to choose Off.
Press OK.
Registering the Distinctive Ring
pattern
f Press Stop/Exit.
7
After you have set the Distinctive Ring feature
to on, the receive mode is set to Manual
automatically. You cannot change the receive
mode to another mode while the Distinctive
Ring is set to on.
Note
If you turn off Distinctive Ring, the
machine will stay in Manualreceive
mode. You will need to set the Receive
Mode again. (See Choosing the Receive
55
Chapter 7
Setting up your area code (USA only)
7
Caller ID
7
Your machine will automatically dial "1" plus
the area code for any number that does not
originate in your area code. The machine can
identify local calls from your area code by
entering your area code in the Area Code
setting. With this setting, calls returned from
the caller ID history to your area code will be
dialed using only 7-digits. If you must dial the
area code to call within your area code, do not
enter this setting. If your dialing plan does not
follow the standard 1 + area code + 7-digit
number dialing system for calling outside
your area code, you may experience
The Caller ID feature lets you use the Caller
ID subscriber service offered by many local
telephone companies. Call your telephone
company for details. This service shows the
telephone number, or name if it is available,
of your caller as the line rings.
You can use a number in the Caller ID History
to make a phone call (MFC-665CW and
MFC-845CW only), send a fax, add it to
Speed-Dial, or delete it from the history. (See
After a few rings, the LCD shows the
telephone number of your caller (and name, if
available). Once you answer a call, the Caller
ID information disappears from the LCD, but
the call information stays stored in the Caller
ID memory.
problems returning calls automatically from
the caller ID history. If this is not the
procedure followed by your dialing plan, you
will not be able to return calls automatically.
a Press Menu.
„ You can see the first 15 characters of the
b Press a or b to choose Fax.
Press OK.
number (or name).
„ The Out of Areamessage means the
call originated outside your Caller ID
service area.
c Press a or b to choose
Miscellaneous.
Press OK.
„ The Private Callmessage means the
caller has intentionally blocked
d Press a or b to choose Caller ID.
Press OK.
transmission of information.
You can print a list of the Caller ID information
received by your machine. (See Printing
e Press a or b to choose Area Code.
Press OK.
f Use the dial pad to enter your area code.
Press OK.
Note
• This feature may not be available in
certain areas of the USA and Canada.
g Press Stop/Exit.
• Caller ID service varies with different
carriers. Call your local telephone
company to find out about the kind of
service available in your area.
Viewing Caller ID List
7
Your machine stores information for the last
thirty calls in the Caller ID list. You can view
or print this list. When the thirty-first call
comes in to the machine, it replaces
information about the first call.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
56
Telephone Services and External devices
c Press a or b to choose
Miscellaneous.
Press OK.
Connecting an external
TAD (telephone
answering device)
d Press a or b to choose Caller ID.
Press OK.
7
You may choose to connect an external
answering device. However, when you have
an external TAD on the same telephone line
as the machine, the TAD answers all calls
and the machine ‘listens’ for fax calling (CNG)
tones. If it hears them, the machine takes
over the call and receives the fax. If it does
not hear CNG tones, the machine lets the
TAD continue playing your outgoing message
so your caller can leave you a voice
message.
e Press a or b to choose Display#.
Press OK.
The Caller ID list will appear on the
display. If no ID is stored, the beeper will
sound and No Caller IDwill appear
on the display.
f Press a or b to scroll through the Caller
ID memory to view the Caller ID
information.
The LCD shows the caller's number or
name and the date and time of the call.
The TAD must answer within four rings (the
recommended setting is two rings). The
machine cannot hear CNG tones until the
TAD has answered the call, and with four
rings there are only 8 to 10 seconds of CNG
tones left for the fax ‘handshake’. Make sure
you carefully follow the instructions in this
guide for recording your outgoing message.
We do not recommend using the toll saver
feature on your external answering machine if
it exceeds five rings.
g To finish viewing, press Stop/Exit.
7
Note
You can also view the Caller ID list by
pressing
Printing Caller ID List
7
a Press Menu.
Note
• If you do not receive all your faxes, reduce
the Ring Delay setting on your external
TAD.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Miscellaneous.
Press OK.
• If You Subscribe to your Telephone
company's Distinctive Ring Service:
You may connect an external TAD to a
separate wall jack only if you subscribe to
your telephone company's Distinctive
Ring service, have registered the
distinctive ring pattern on your machine,
and use that number as a fax number. The
recommended setting is at least four rings
on the external TAD when you have the
telephone company's Distinctive Ring
Service. You cannot use the Toll Saver
setting.
d Press a or b to choose Caller ID.
Press OK.
e Press a or b to choose
Print Report.
Press OK.
If no ID is stored, the beeper will sound
and No Caller IDwill appear on the
LCD.
f Press Black Start or Color Start.
g After printing has finished, press
Stop/Exit.
57
Chapter 7
• If You Do Not Subscribe to Distinctive
Ring Service:
Connections
7
The external TAD must be plugged into the
jack labeled EXT. Your machine cannot work
properly if you plug the TAD into a wall jack
(unless you are using Distinctive Ring).
You must plug your TAD into the EXT.
jack of your machine. If your TAD is
plugged into a wall jack, both your
machine and the TAD will try to control the
phone line. (See the illustration below.)
a Plug the telephone line cord from the
telephone wall jack into the jack labeled
LINE.
1
1
b Plug the telephone line cord from the
external TAD into the jack labeled EXT.
(Make sure this cord is connected to the
TAD at the TAD's telephone line jack,
and not its handset jack.)
c Set your external TAD to four rings or
less. (The machine's Ring Delay setting
does not apply.)
d Record the outgoing message on your
1
TAD
external TAD.
When the TAD answers a call, the LCD
shows Telephone(MFC-440CN) or
Ext. Tel in Use(MFC-665CW and
MFC-845CW).
e Set the TAD to answer calls.
f Do one of the following:
„ (For MFC-440CN)
Set the Receive Mode to External
TAD.
„ (For MFC-665CW and MFC-845CW)
Set the Receive Mode to Manual
with Easy Receive turned on.
58
Telephone Services and External devices
Recording outgoing message
(OGM) on an external TAD
Special line considerations
7
7
Roll over phone lines
7
Timing is important in recording this
message. The message sets up the ways to
handle both manual and automatic fax
reception.
A roll over phone system is a group of two or
more separate telephone lines that pass
incoming calls to each other if they are busy.
The calls are usually passed down or ‘rolled
over’ to the next available phone line in a
preset order.
a Record 5 seconds of silence at the
beginning of your message. (This allows
your machine time to listen for the fax
CNG tones of automatic transmissions
before they stop.)
Your machine can work in a roll over system
as long as it is the last number in the
sequence, so the call cannot roll away. Do not
put the machine on any of the other numbers;
when the other lines are busy and a second
fax call is received, the fax call will be sent to
a line that does not have a fax machine. Your
machine will work best on a dedicated
line.
b Limit your speaking to 20 seconds.
c End your 20-second message by giving
your Fax Receive Code for people
sending manual faxes. For example:
‘After the beep, leave a message or
7
send a fax by pressing l 5 1 and Start.’
Two-line phone system
7
Note
A two-line phone system is nothing more than
two separate phone numbers on the same
wall outlet. The two phone numbers can be
on separate jacks (RJ11) or mixed into one
jack (RJ14). Your machine must be plugged
into an RJ11 jack. RJ11 and RJ14 jacks may
be equal in size and appearance and both
may contain four wires (black, red, green,
We recommend beginning your OGM with
an initial 5-second silence because the
machine cannot hear fax tones over a
resonant or loud voice. You may try
omitting this pause, but if your machine
has trouble receiving, then you must re-
record the OGM to include it.
yellow). To test the type of jack, plug in a two-
line phone and see if it can access both lines.
If it can, you must separate the line for your
59
Chapter 7
b Plug one end of the telephone line cord
for your machine into the L2 jack of the
triplex adapter. Plug the other end into
the LINE jack on the back of the
machine.
Converting telephone wall outlets
7
There are three ways to convert to an RJ11
jack. The first two ways may require help from
the telephone company. You can change the
wall outlets from one RJ14 jack to two RJ11
jacks. Or you can have an RJ11 wall outlet
installed and slave or jump one of the phone
numbers to it.
c Plug one end of the first telephone line
cord for your TAD into the L1 jack of the
triplex adapter. Plug the other end into
the L1 or L1/L2 jack of the two-line TAD.
The third way is the easiest: Buy a triplex
adapter. You can plug a triplex adapter into
an RJ14 outlet. It separates the wires into two
separate RJ11 jacks (Line 1, Line 2) and a
third RJ14 jack (Lines 1 and 2). If your
machine is on Line 1, plug the machine into
L1 of the triplex adapter. If your machine is on
Line 2, plug it into L2 of the triple adapter.
d Plug one end of the second telephone
line cord for your TAD into the L2 jack of
the two-line TAD. Plug the other end into
the EXT. jack on the left side of the
machine.
1
2
Triplex Adapter
7
RJ14
4
3
RJ11
RJ14
1
2
3
4
Triplex Adapter
Two Line Phone
Installing machine, external two-line
TAD and two-line telephone
External Two Line TAD
Machine
7
When you are installing an external two-line
telephone answering device (TAD) and a
two-line telephone, your machine must be
isolated on one line at both the wall jack and
at the TAD. The most common connection is
to put the machine on Line 2, which is
explained in the following steps. The back of
the two-line TAD must have two telephone
jacks: one labeled L1 or L1/L2, and the other
labeled L2. You will need at least three
telephone line cords, the one that came with
your machine and two for your external two-
line TAD. You will need a fourth line cord if
you add a two-line telephone.
You can keep two-line telephones on other
wall outlets as always. There are two ways to
add a two-line telephone to the machine's
wall outlet. You can plug the telephone line
cord from the two-line telephone into the
L1+L2 jack of the triplex adapter. Or you can
plug the two-line telephone into the TEL jack
of the two-line TAD.
a Put the two-line TAD and the two-line
telephone next to your machine.
60
Telephone Services and External devices
Multi-line connections (PBX)
7
External and extension
phones
7
We suggest you ask the company who
installed your PBX to connect your machine.
If you have a multi line system we suggest
you ask the installer to connect the unit to the
last line on the system. This prevents the
machine being activated each time the
system receives telephone calls. If all
incoming calls will be answered by a
Connecting an external or
extension telephone
7
You can connect a separate telephone (or
telephone answering device) directly to your
machine as shown in the diagram below.
switchboard operator we recommend that
you set the Receive Mode to Manual.
Connect the telephone line cord to the jack
labeled EXT.
We cannot guarantee that your machine will
operate properly under all circumstances
when connected to a PBX. Any difficulties
with sending or receiving faxes should be
reported first to the company who handles
your PBX.
1
2
7
1
2
Extension telephone
External telephone
When you are using an external or extension
phone, the LCD shows Telephone
(MFC-440CN) or Ext. Tel in Use
(MFC-665CW and MFC-845CW).
Using external and extension
telephones
7
If you answer a fax call on an extension or an
external telephone connected to the EXT.
jack of the machine, you can make your
machine take the call by using the Fax
Receive Code. When you press the Fax
Receive Code l 5 1, the machine starts to
receive the fax.
61
Chapter 7
If the machine answers a voice call and
pseudo/double-rings for you to take over, use
the Telephone Answer Code # 5 1 to take the
call at an extension phone. (See F/T Ring
Telephone answer code
7
If you receive a voice call and the machine is
in F/T mode, it will start to sound the F/T
(double) ring after the initial ring delay. If you
pick up the call on an extension phone you
can turn the F/T ring off by pressing # 5 1
If you answer a call and no one is on
the line:
(make sure you press this between the rings).
7
Changing the remote codes
7
You should assume that you're receiving a
manual fax.
The preset Fax Receive Code is l 5 1. The
preset Telephone Answer Code is # 5 1. If
you want to, you can replace them with your
own codes.
Press l 5 1 and wait for the chirp or until the
LCD shows Receiving, and then hang up.
Note
a Press Menu.
You can also use the Easy Receive
feature to make your machine
automatically take the call. (See Easy
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Setup Receive.
Press OK.
Using a Non-Brother cordless
external telephone
(MFC-440CN and MFC-665CW
only)
d Press a or b to choose
Remote Codes.
7
Press OK.
If your non-Brother cordless telephone is
connected to the EXT. jack of the machine
and you typically carry the cordless handset
elsewhere, it is easier to answer calls during
the Ring Delay.
e Press a or b to choose On(or Off).
Press OK.
f Enter the new Fax Receive Code.
Press OK.
If you let the machine answer first, you will
have to go to the machine so you can press
Hook or Speaker Phone to send the call to
the cordless handset.
g Enter the new Telephone Answer Code.
Press OK.
h Press Stop/Exit.
Note
Using remote codes
7
• If you are always disconnected when
accessing your external TAD remotely, try
changing the Fax Receive Code and
Telephone Answer Code to another three-
digit code (such as # # # and 9 9 9).
Fax receive code
7
If you answer a fax call on an extension or
external telephone, you can tell your machine
to receive it by dialing the fax receive code
l 5 1. Wait for the chirping sounds then
to send the fax.
• Remote Codes might not work with some
telephone systems.
62
Dialing and storing numbers
8
8
c If you have two numbers in the location,
How to Dial
8
press a or b to choose the number you
want to call.
Press OK.
Manual dialing
8
Note
Press all of the digits of the fax or telephone
number.
If the LCD shows Not Registered
when you enter a Speed-Dial number, a
number has not been stored at this
location.
Search
8
You can search for names you have stored in
the Speed-Dial memory.
a Press Search/Speed Dial.
You can also choose Speed-Dialby
Speed-Dialing
8
8
pressing
(Fax).
b Press a or b to choose
Alphabetical Orderor
Numerical Order.
Press OK.
a Press Search/Speed Dial.
MFC-440CN
8
Note
• Press l to make the LCD font size larger.
• Press # to make the LCD font size smaller.
MFC-665CW and MFC-845CW
8
c If you chose Alphabetical Order in
letter of the name, and then press a or
b to choose the name and number you
want to call.
Press OK.
You can also choose Speed-Dialby
pressing
(Fax).
b Press the two-digit Speed-Dial number.
63
Chapter 8
Fax Redial
8
Outgoing Call
8
If you are sending a fax manually and the line
is busy, press Redial/Pause, and then press
Black Start or Color Start to try again. If you
want to make a second call to a number you
recently dialed, you can press Redial/Pause
and choose one of the last 30 numbers from
the Outgoing Call List.
The last 30 numbers you telephoned
(MFC-665CW and MFC-845CW only) or sent
a fax to will be stored in the outgoing call
history. You can choose one of these
numbers to telephone (MFC-665CW and
MFC-845CW only), fax to, add to Speed-Dial,
or delete from the history.
Redial/Pause only works if you dialed from
the control panel. If you are sending a fax
automatically and the line is busy, the
machine will automatically redial once after
five minutes.
a Press Redial/Pause.
You can also choose Outgoing Call
by pressing
(Fax).
b Press a or b to choose the number you
a Press Redial/Pause.
want to call.
Press OK.
b Press a or b to choose the number you
want to redial.
c Do one of the following:
„ (MFC-665CW and MFC-845CW
only)
Press OK.
c Press a or b to choose Send a Fax.
Press OK.
To make a phone call, press a or b
to choose Make a Phone Call.
Press OK.
d Press Black Start or Color Start.
„ To send a fax, press a or b to
choose Send a Fax.
Press OK.
„ If you want to store the number,
press a or b to choose
Add to Speed-Dial.
Press OK.
Note
In Real Time Transmission the automatic
redial feature does not work when using
the scanner glass.
„ Press a or b to choose Delete.
Press OK.
Then, confirm the Delete by
pressing 1.
64
Dialing and storing numbers
Caller ID history
8
Note
• (USA only) If you redial from the Caller ID
history outside your area code, you must
set up your AREA CODE in advance. (See
This feature requires the Caller ID subscriber
service offered by many local telephone
The last 30 numbers of phone calls
(MFC-665CW and MFC-845CW only) or
faxes you received will be stored in the Caller
ID history. You can choose one of these
numbers to telephone (MFC-665CW and
MFC-845CW only), fax to, add to Speed-Dial,
or delete from the history.
• You can print the Caller ID list. (See
a Press
(Fax).
b Press a or b to choose
Caller ID hist..
Press OK.
c Press a or b to choose the number you
want to call.
Press OK.
8
d Do one of the following:
„ (MFC-665CW and MFC-845CW
only)
To make a phone call, press a or b
to choose Make a Phone Call.
Press OK.
„ To send a fax, press a or b to
choose Send a Fax.
Press OK.
„ If you want to store the number,
press a or b to choose
Add to Speed-Dial.
Press OK.
„ Press a or b to choose Delete.
Press OK.
Then, confirm the Delete by
pressing 1.
65
Chapter 8
f Do one of the following:
„ Enter the name (up to 16 characters)
using the dial pad.
Storing numbers
8
You can set up your machine to do the
following types of easy dialing: Speed-Dial
and Groups for broadcasting faxes. When
you dial a Quick-Dial number, the LCD shows
the name, if you stored it, or the number.
Press OK.
(To help you enter letters, see
„ To store the number without a name,
press OK.
Note
g Enter the fax or telephone number (up to
If you lose electrical power, the Quick-Dial
numbers that are in the memory will not be
lost.
20 digits).
Press OK.
h Do one of the following:
„ Enter the second fax or telephone
number (up to 20 digits).
Press OK.
Storing a pause
8
Press Redial/Pause to put a 3.5-second
pause between numbers. If you are dialing
overseas, you can press Redial/Pause as
many times as needed to increase the length
of the pause.
„ If you do not want to store a second
number, press OK.
i Do one of the following:
„ To store another Speed-Dial
„ To finish the setting, press
Stop/Exit.
Storing Speed-Dial numbers
8
You can store up to 80 (MFC-440CN and
MFC-665CW) or 100 (MFC-845CW) 2-digit
Speed-Dial locations with a name, and each
name can have two numbers. When you dial
you will only have to press a few keys (For
example: Search/Speed Dial, the two-digit
number, and Black Start or Color Start).
Storing Speed-Dial numbers from
Outgoing Calls
8
You can also store Speed-Dial numbers from
the Outgoing Call history.
a Press Redial/Pause.
You can also choose Outgoing Call
a Press Menu.
by pressing
(Fax).
b Press a or b to choose Fax.
Press OK.
b Press a or b to choose the name or
number you want to store.
Press OK.
c Press a or b to choose
Set Quick-Dial.
Press OK.
c Press a or b to choose
Add to Speed-Dial.
Press OK.
d Press a or b to choose Speed-Dial.
Press OK.
d Press a or b to choose the 2-digit
Speed-Dial location you want to store
the number in.
e Press a or b to choose the 2-digit
Speed-Dial location you want to store
the number in.
Press OK.
Press OK.
66
Dialing and storing numbers
e Do one of the following:
„ Enter the name (up to 16 characters)
using the dial pad.
f Do one of the following:
„ Enter the name (up to 16 characters)
using the dial pad.
Press OK.
Press OK.
(To help you enter letters, see
„ To store the number without a name,
press OK.
(To help you enter letters, see
„ To store the number without a name,
press OK.
f Press OK to confirm the fax or
g Press OK to confirm the fax or
telephone number.
telephone number.
g Do one of the following:
„ Enter the second fax or telephone
number (up to 20 digits).
Press OK.
h Do one of the following:
„ Enter the second fax or telephone
number (up to 20 digits).
Press OK.
„ If you do not want to store a second
number, press OK.
„ If you do not want to store a second
number, press OK.
h Press Stop/Exit.
i Press Stop/Exit.
Storing Speed-Dial numbers from the
Caller ID history
Changing Speed-Dial names
or numbers
8
8
8
If you have the Caller ID subscriber service
from your telephone company you can also
store Speed-Dial numbers from incoming
calls in the Caller ID History. (See Caller
You can change or delete a Speed-Dial
number that has already been stored.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
a Press
(Fax).
b Press a or b to choose
Caller ID hist..
Press OK.
c Press a or b to choose
Set Quick-Dial.
Press OK.
c Press a or b to choose the number you
d Press a or b to choose Speed-Dial.
Press OK.
want to store.
Press OK.
e Press a or b to choose the 2-digit
d Press a or b to choose
Add to Speed-Dial.
Press OK.
Speed-Dial location you want to change.
Press OK.
f Do one of the following:
„ Press a or b to choose Change.
Press OK.
e Press a or b to choose the 2-digit
Speed-Dial location you want to store
the number in.
„ Press a or b to choose Delete.
Press OK.
Press OK.
Then, confirm the Delete by
pressing 1 and Stop/Exit.
67
Chapter 8
Setting up groups for
broadcasting
Note
8
How to change the stored name or
number:
Groups, which can be stored on a Speed-Dial
location, allow you to send the same fax
message to many fax numbers by pressing
only Search/Speed Dial, the two-digit
location and Black Start. First, you'll need to
store each fax number in a Speed-Dial
location. Then you can include them as
numbers in the Group. Each Group uses up a
Speed-Dial location. You can have up to six
Groups, or you can assign up to 158 numbers
(MFC-440CN and MFC-665CW) or 198
numbers (MFC-845CW) in large Group if you
have 2 numbers in each location.
If you want to change a character, press d
or c to position the cursor under the
character you want to change, and then
press Clear/Back. Re-enter the
character.
g Do one of the following:
„ Enter the name (up to 16 characters)
using the dial pad.
Press OK.
„ If you do not want to change the
name, press OK.
h Do one of the following:
„ Enter the new fax or telephone
number (up to 20 digits).
Press OK.
a Press Menu.
„ If you do not want to change the
number, press OK.
b Press a or b to choose Fax.
Press OK.
i Do one of the following:
„ Enter the second new fax or
telephone number (up to 20 digits).
Press OK.
c Press a or b to choose
Set Quick-Dial.
Press OK.
„ If you do not want to change the
number, press OK.
d Press a or b to choose
Setup Groups.
Press OK.
j Press Stop/Exit.
e Press a or b to choose GROUP 1,
GROUP 2, GROUP 3, GROUP 4,
GROUP 5or GROUP 6for the Group
name where you will store the fax
numbers.
Press OK.
f Press a or b to choose the 2-digit
location where you want to add to the
Group.
Press OK.
g Press a or b to choose Add Number.
Press OK.
68
Dialing and storing numbers
h Press a or b to choose the number you
want to add.
g Enter the new name (up to 16
characters) using the dial pad.
Press OK.
Press OK.
example, type NEW CLIENTS).
i After you have finished adding numbers
b to choose Complete.
h Press a or b to choose Complete.
Press OK.
Press OK.
i Press Stop/Exit.
j Press Stop/Exit.
Deleting a Group
8
Note
a Press Menu.
You can print a list of all the Speed-Dial
numbers. Group numbers will be marked
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Set Quick-Dial.
Press OK.
Changing Group name
8
a Press Menu.
d Press a or b to choose
Setup Groups.
8
b Press a or b to choose Fax.
Press OK.
Press OK.
c Press a or b to choose
Set Quick-Dial.
Press OK.
e Press a or b to choose the Group you
want to delete.
Press OK.
d Press a or b to choose
Setup Groups.
f Press a or b to choose Delete.
Press OK.
Press OK.
Then, confirm the Delete by pressing 1.
e Press a or b to choose the Group
name you want to change.
Press OK.
g Press a or b to choose Complete.
Press OK.
h Press Stop/Exit.
f Press a or b to choose
Change Group name.
Press OK.
Note
How to change the stored name or
number:
If you want to change a character, press d
or c to position the cursor under the
character you want to change, and then
press Clear/Back. Re-enter the
character.
69
Chapter 8
Deleting a number from a Group
8
Dialing Access codes and
credit card numbers
8
a Press Menu.
Sometimes you may want to choose from
several long distance carriers when you
make a call. Rates may vary depending on
the time and destination. To take advantage
of low rates, you can store the access codes
of long-distance carriers and credit card
numbers as Speed-Dial numbers. You can
store these long dialing sequences by
dividing them and setting them up as
separate Speed-Dial numbers in any
combination. You can even include manual
dialing using the dial pad. (See Storing
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Set Quick-Dial.
Press OK.
d Press a or b to choose
Setup Groups.
Press OK.
e Press a or b to choose the Group you
want to change.
Press OK.
For example, you have stored ‘555’ on
Speed-Dial: 03 and ‘7000’ on Speed-Dial: 02.
a Press Search/Speed Dial.
b Enter 03.
f Press a or b to choose the number you
want to delete.
Press OK.
Then, confirm the Delete by pressing 1.
g Press a or b to choose Complete.
Press OK.
Note
If you stored 2 numbers in one Speed-Dial
location, you will be asked which number
you want to send to.
h Press Stop/Exit.
c Press a or b to choose Speed-Dial.
Press OK.
d Enter 02.
e Press Black Start or Color Start.
You will dial ‘555-7000’.
To temporarily change a number, you can
substitute part of the number with manual
dialing using the dial pad. For example, to
change the number to 555-7001 you could
press Search/Speed Dial, 03 and then press
7001 using the dial pad.
Note
If you must wait for another dial tone or
signal at any point in the dialing sequence,
create a pause in the number by pressing
Redial/Pause. Each key press adds a
3.5-second delay.
70
Message Center (MFC-665CW
and MFC-845CW only)
9
9
„ F/T OGM
Message Center mode
9
This message is played when a call is
received and your machine is set to
Fax/Tel mode. The caller will not be able
to leave a message. See Fax/Tel OGM
The Message Center feature will store up to
99 incoming messages. Messages are stored
in the order in which they are received.
Voice messages can be up to 3 minutes in
length, and can also be picked up remotely
a Press Menu.
you can store will depend on how much
memory is being used by other features (for
example, delayed and stored faxes).
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Setup Msg Ctr.
Press OK.
Setting up the Message
Center
9
d Press a or b to choose OGM.
Press OK.
Recording the Message Center outgoing
message (Msg Ctr OGM) is the first step you
need to follow before you can use the
Message Center.
The LCD prompts you to choose an
OGM.
e Press a or b to choose either
Msg Ctr OGMor F/T OGM, then press
OK.
9
To enter Message Center mode, follow the
steps below:
Note
a Record your Message Center OGM.
If callers tell you they cannot leave a
message on your machine, make sure you
have chosen Msg Ctr OGM(not F/T
OGM).
b Press
to activate the Message
Center.
Outgoing message (OGM)
9
f Press a or b to choose Record OGM.
Press OK.
Recording your OGM
9
g Record your message, using one of the
options below:
You can record the following two different
types of OGM:
„ (MFC-665CW only)
Pickup the handset, record your
message, and replace the handset
when finished.
„ Msg Ctr OGM
This message will be played when a call is
received. The caller will be able to leave a
voice or fax message.
„ (MFC-845CW only)
Speak clearly toward the
microphone to record your
message. Press Stop/Exit when
finished.
71
Chapter 9
The Message Center will play your
OGM back to you.
g Do one of the following:
„ Press 1 to erase the OGM.
„ Press 2 to exit without erasing.
h Press Stop/Exit.
h Press Stop/Exit.
Listening to your OGM
9
Fax/Tel OGM
(Announcement)
a Press Menu.
9
b Press a or b to choose Fax.
Press OK.
If your machine is set to Fax/Tel receive
mode this message will be played by your
Brother machine to a caller. Unlike the Msg
Ctr OGM, the caller will not be able to leave a
message.
c Press a or b to choose
Setup Msg Ctr.
Press OK.
To record your Fax/Tel OGM follow the
instructions on Outgoing message
Msg Ctr OGM).
d Press a or b to choose OGM.
Press OK.
e Press a or b to choose Msg Ctr OGM
or F/T OGM.
Press OK.
If you need to review the steps for setting up
the Fax/Tel receive mode, see Receive
f Press a or b to choose Playing OGM.
Press OK.
Activating Message Center
mode
Adjust the volume by pressing Volume
d or c
.
9
g Press Stop/Exit.
When the
light glows, Message Center
Erasing your OGM
9
mode is active. Press
to enter MC mode.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Setup Msg Ctr.
Press OK.
d Press a or b to choose OGM.
Press OK.
e Press a or b to choose either
Msg Ctr OGMor F/T OGM.
Press OK.
f Press a or b to choose Erase OGM.
Press OK.
72
Message Center (MFC-665CW and MFC-845CW only)
Erasing incoming messages
9
Managing your
messages
9
To erase voice messages individually
9
Message indicator
9
a Press Play/Record or Play.
The machine will sound a two second
beep and begins message playback.
Each message is preceded by one long
beep, and followed by two short beeps.
The
light flashes if you have any new
messages waiting for you.
The LCD displays the total number of voice
and fax messages stored in the Message
Center memory.
b To erase a specific message, press
Erase immediately after the two short
beeps, or while the message is playing.
Fax messages are only stored when Fax
Storage or Fax Preview is turned on. See
c Do one of the following:
„ Press 1 to erase the message.
„ Press 2 to cancel.
d Press Stop/Exit.
Playing voice messages
9
All messages are played in the order they
were recorded. The LCD shows the number
of the current message, the total number of
messages, and the time and date the
message was recorded.
9
Follow the steps below to listen to your voice
messages:
a Press Play/Record or Play.
The following commands are available
when playing messages:
Repeats a message.
Skips to the next message.
Adjusts the volume.
l
(RWD)
(FWD)
#
or
b Press Stop/Exit.
73
Chapter 9
To erase all of your messages
9
Additional Message
Center operations
a Press Erase.
9
The LCD displays the following:
„ Erase All Voice?
YesiPress1
Setting maximum time for
incoming messages
NoiPress2
9
b Do one of the following:
„ Press 1 to erase all of your voice
messages.
Your machine’s default setting will save
incoming messages up to 30 seconds long.
To change this setting follow the steps below:
„ Press 2 to cancel.
a Press Menu.
c Press Stop/Exit.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Setup Msg Ctr.
Press OK.
d Press a or b to choose ICM Max.
Time.
Press OK.
e Press a or b to choose the maximum
time setting for incoming messages (30,
60, 120or 180seconds).
Press OK.
f Press Stop/Exit.
Setting toll saver
9
When the toll saver feature is on, the machine
will answer after two rings if you do have
voice or fax messages, and after four rings if
you do not have any messages.
This way, when you call your machine for
remote retrieval, if it rings three times, you
have no messages and can hang up to avoid
a toll charge.
The toll saver feature is only available when
Message Center mode is on. When toll saver
is On, it overrides your ring delay setting.
If you are using Distinctive Ring, do not use
the Toll Saver feature.
74
Message Center (MFC-665CW and MFC-845CW only)
a Press Menu.
Recording a conversation
(MFC-665CW only)
9
b Press a or b to choose Fax.
Press OK.
If you are using the handset, you can record
a telephone conversation by pressing
Play/Record during the conversation. Your
recording can be as long as the incoming
message maximum time (up to 3 minutes).
The other party will hear an intermittent
beeping while recording. To stop recording,
press Stop/Exit.
c Press a or b to choose
Setup Receive.
Press OK.
d Press a or b to choose Ring Delay.
Press OK.
e Press a or b to choose Toll Saver.
Press OK.
f Press a or b to choose On(or Off).
Press OK.
g Press Stop/Exit.
ICM Recording Monitor
9
This feature lets you turn the speaker volume
for voice messages Onor Off. When you turn
the monitor Off, you will not hear messages
as they come in.
9
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Setup Msg Ctr.
Press OK.
d Press a or b to choose ICM
Rec.Monitr.
Press OK.
e Use a or b to choose Offor On.
Press OK.
f Press Stop/Exit.
75
Advanced fax operations
(Black & White only)
10
10
You can only use one advanced fax
operation at a time:
g Press a or b to choose
Backup Print:Onor
Backup Print:Off.
Press OK.
„ Fax Forwarding
„ Paging
Note
„ Fax Storage
• If you choose Backup Print:On, the
machine will also print the fax at your
machine so you will have a copy. This is
the safety feature in case there is a power
failure before the fax is forwarded or a
problem at the receiving machine.
• (MFC-665CW and MFC-845CW only)
The machine can store faxes
„ Fax Preview (MFC-665CW and
MFC-845CW only)
„ PC Fax Receive
„ Off
You can change your selection at any time. If
received faxes are still in the machine’s
memory when you change the advanced fax
operations, an LCD question will appear.
approximately 24 hours if there is a power
failure.
• When Fax Forwarding is turned on your
machine will only receive black & white
faxes into memory. Color faxes will not be
received, unless the sending machine
converts them to black & white before
sending.
Fax Forwarding
10
When you choose Fax Forward, your
machine stores the received fax in the
memory. The machine will then dial the fax
number you have programmed and forward
the fax message.
h Press Stop/Exit.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Advanced Fax Operation.
Press OK.
d Press a or b to choose
Fwd/Page/Store.
Press OK.
e Press a or b to choose Fax Forward.
Press OK.
f Enter the forwarding number (up to 20
digits).
Press OK.
76
Advanced fax operations (Black & White only)
„ If you do not need a PIN, press:
Redial/Pause, and then enter your
fax number followed by # #. Press
OK.
Paging
10
When you choose Paging, your machine
dials the pager number you have
programmed, and then dials your PIN
(Personal identification Number). This
For example, press:
Redial/Pause 1 8 0 0 5 5 5 6 7 8 9 # #
activates your pager so you will know that you
have a fax message in the memory.
h Press Stop/Exit.
Note
If you have set Paging, a backup copy of the
received fax will automatically be printed at
the machine.
• You cannot change a paging number or
PIN remotely.
• If Paging is turned on your machine
cannot receive a color fax unless the
sending machine converts it to black &
white.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
• (MFC-665CW and MFC-845CW only)
If you want to be paged for voice
messages, make sure you pressed MC
on/off key to turn the Message Center on.
c Press a or b to choose
Advanced Fax Operation.
Press OK.
d Press a or b to choose
Fwd/Page/Store.
Press OK.
e Press a or b to choose Paging.
Press OK.
10
f Enter your pager phone number
followed by # # (up to 20 digits).
Press OK.
Do not include the area code if it is the
same as that of your machine.
For example, press:
1 8 0 0 5 5 5 1 2 3 4 # #.
g Do one of the following:
„ If your pager needs a PIN, enter the
PIN, press #, press Redial/Pause,
and then enter your fax number
followed by # #.
Press OK.
For example, press:
1 2 3 4 5 # Redial/Pause 1 8 0 0 5 5
5 6 7 8 9 # #
77
Chapter 10
Fax Storage
10
Fax Preview
(MFC-665CW and
MFC-845CW only)
If you choose Fax Storage, your machine
stores the received fax in the memory. You
will be able to retrieve fax messages from
another location using the remote retrieval
commands.
10
If you choose Fax Preview you can view
received faxes on the LCD by pressing the
Fax Preview key. When the machine is in
Ready mode, a popup message will appear
on the LCD to alert you of new faxes. You can
continue all operations.
If you have set Fax Storage, a backup copy
will automatically be printed at the machine.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
Setting Fax Preview
10
c Press a or b to choose
Advanced Fax Operation.
Press OK.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
d Press a or b to choose
Fwd/Page/Store.
Press OK.
c Press a or b to choose
Advanced Fax Operation.
Press OK.
e Press a or b to choose Fax Storage.
Press OK.
d Press a or b to choose
Fwd/Page/Store.
Press OK.
f Press Stop/Exit.
Note
e Press a or b to choose Fax Preview.
Press OK.
If Fax Storage is turned on your machine
cannot receive a color fax unless the
sending machine converts it to black &
white.
f Press Stop/Exit.
Note
When Fax Preview is turned on your
machine can only print the color faxes it
receives. It cannot store them in memory.
78
Advanced fax operations (Black & White only)
How to preview a fax
10
How to delete all faxes in the
list
10
When you receive a fax, you will see the pop-
up message on the LCD. (For example: New
Fax(es):02)
a Press Fax Preview.
a Press Fax Preview.
b Press a or b to choose Delete All.
Press OK.
You can see the new fax list.
Then, confirm the Delete by pressing 1.
Note
You can also see your old fax list by
pressing l. Press # to go back to your
new fax list.
How to print all faxes in the
list
10
b Press a or b to choose the fax you
want to see.
a Press Fax Preview.
Press OK.
b Press a or b to choose Print All.
Press OK.
Note
If your fax is large there may be a delay
before it is displayed on the LCD.
c Press Stop/Exit.
When a fax is open the control panel keys will
perform the operations shown below.
Key
Description
Enlarge the fax.
Reduce the fax.
10
a or b
Scroll vertically.
d or c
Scroll horizontally.
Rotate the fax clockwise.
Delete the fax.
Then, confirm the Delete by
pressing 1.
Go back to the previous page.
Go to the next page.
Go to the next step.
(Print, Back and Exit are
available.)
Go back to the fax list.
Print the fax.
Black Start
79
Chapter 10
g Press a or b to choose
Backup Print:Onor
Backup Print:Off.
Press OK.
PC Fax Receive
10
If you turn on the PC-Fax Receive feature
your machine will store received faxes in
memory and send them to your PC
automatically. You can then use your PC to
view and store these faxes.
h Press Stop/Exit.
Note
Even if you have turned off your PC (at night
or on the weekend, for example), your
machine will receive and store your faxes in
its memory. The number of received faxes
that are stored in the memory will appear at
the bottom left side of the LCD.
• PC Fax Receive is not supported in the
®
Mac OS .
• Before you can set up PC Fax Receive
you must install the MFL-Pro Suite
software on you PC. Make sure your PC is
connected and turned on. (For details see
PC-FAX Receiving in the Software User’s
Guide on the CD-ROM.)
When you start your PC and the PC-FAX
Receiving software runs, your machine
transfers your faxes to your PC automatically.
• (MFC-665CW and MFC-845CW only)
In the event of a power failure, the
machine will store your faxes in the
memory for approximately 24 hours.
However, if you choose
Backup Print:Onthe machine will print
the fax, so you will have a copy if there is
a power failure before it is sent to the PC.
To transfer the received faxes to your PC you
must have the PC-FAX Receiving software
running on your PC. (For details, see PC-FAX
receiving in the Software User’s Guide on the
CD-ROM.)
If you choose Backup Print:Onthe
machine will also print the fax.
• If you get an error message and the
machine cannot print the faxes in memory,
you can use this setting to transfer your
faxes to your PC. (For details, see Error
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Advanced Fax Operation.
Press OK.
• When PC Fax Receive is turned on only
black & white faxes can be received into
the memory and sent to the PC. Color
faxes will be received in real time and
printed in color.
d Press a or b to choose
Fwd/Page/Store.
Press OK.
e Press a or b to choose
PC Fax Receive.
Press OK.
f Press a or b to choose <USB>or the
PC you want to receive.
Press OK.
80
Advanced fax operations (Black & White only)
Changing the destination PC
10
Turning off Advanced
Fax Operations
10
a Press Menu.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Advanced Fax Operation.
Press OK.
c Press a or b to choose
Advanced Fax Operation.
Press OK.
d Press a or b to choose
Fwd/Page/Store.
Press OK.
d Press a or b to choose
Fwd/Page/Store.
Press OK.
e Press a or b to choose
PC Fax Receive.
Press OK.
e Press a or b to choose Off.
Press OK.
f Press a or b to choose Change.
Press OK.
f Press Stop/Exit.
Note
g Press a or b to choose <USB>or the
PC you want to receive.
Press OK.
The LCD will give you more options if
there are received faxes still in your
machine’s memory. (See Changing
h Press a or b to choose
Backup Print:Onor
Backup Print:Off.
Press OK.
10
i Press Stop/Exit.
81
Chapter 10
Changing Advanced
Fax Operations
Remote Retrieval
10
10
You can call your machine from any touch
tone telephone or fax machine, then use the
remote access code and remote commands
to retrieve fax messages.
If received faxes are left in your machine's
memory when you change the Advanced Fax
Operations, the LCD will ask you one of the
following questions:
Setting a Remote Access
Code
„ Erase All Fax?
YesiPress1
10
The remote access code lets you access the
remote retrieval features when you are away
from your machine. Before you can use the
remote access and retrieval features, you
have to set up your own code. The factory
default code is inactive code (---l).
NoiPress2
„ Print All Fax?
YesiPress1
NoiPress2
• If you press 1, faxes in the memory will
be erased or printed before the setting
changes. If a backup copy has already
a Press Menu.
b Press a or b to choose Fax.
Press OK.
been printed it will not be printed again.
• If you press 2, faxes in the memory will
not be erased or printed and the setting
will be unchanged.
c Press a or b to choose
Advanced Fax Operation.
Press OK.
If received faxes are left in the machine's
memory when you change to
d Press a or b to choose
Remote Access.
Press OK.
PC Fax Receivefrom another option
[Fax Forward, Paging, Fax Storageor
Fax Preview(MFC-665CW and
MFC-845CW only)], press a or b to choose
the PC.
e Enter a three-digit code using numbers
0-9, l, or #.
The LCD will ask you the following message:
„ Send Fax to PC?
YesiPress1
Press OK. (The preset ‘l’ cannot be
changed.)
Note
NoiPress2
Do not use the same code as your fax
receive code (l 5 1) or telephone answer
• If you press 1, faxes in the memory will
be sent to your PC before the setting
changes. You will be asked if you want
to turn on Backup Print. (For detail, see
f Press Stop/Exit.
• If you press 2, faxes in the memory will
not be erased or transferred to your PC
and the setting will be unchanged.
82
Advanced fax operations (Black & White only)
Note
Note
You can change your code at any time by
entering a new one. If you want to make
your code inactive, press Clear/Back in
(---l) and press OK.
If your machine is set to Manualmode
and you want to use the remote retrieval
features, wait about 2 minutes after it
starts ringing, and then enter the remote
access code within 30 seconds.
Using your Remote Access
Code
10
a Dial your fax number from a touch tone
telephone or another fax machine.
b When your machine answers, enter
your remote access code (3 digits
followed by l) at once.
c The machine signals if it has received
messages:
„ 1 long beep — Fax messages
„ 2 long beeps — Voice messages
(MFC-665CW and MFC-845CW
only)
„ 3 long beeps — Fax & Voice
messages
(MFC-665CW and MFC-845CW
only)
„ No beeps — No messages
10
d When the machine gives two short
beeps, enter a command.
The machine will hang up if you wait
longer than 30 seconds to enter a
command.
The machine will beep three times if you
enter an invalid command.
e Press 9 0 to reset the machine when you
have finished.
f Hang up.
83
Chapter 10
Remote Fax commands
10
Follow the commands below to access features when you are away from the machine. When you
call the machine and enter your remote access code (3 digits followed by l), the system will give
two short beeps and you must enter a remote command.
Remote commands
Operation details
91
Playing Voice messages
After one long beep, the machine plays the ICM.
(MFC-665CW and MFC-845CW only)
1 Repeat or Skip Backward
Press 1 while listening to an ICM to repeat it. If you press 1
before a message, you will hear the previous message.
2 Skip Forward
9 STOP Playing
While playing the ICM, you can skip to the next message.
Stop Playing the ICM.
93
94
If you hear one long beep, the erase is accepted. If you hear
three short beeps, you cannot erase because all voice
messages have not been played, or there are no voice
message to erase.
Erase all ICM
(MFC-665CW and MFC-845CW only)
*This code erases all recorded messages, not one at a time.
Play and Record OGM in Memory
(MFC-665CW and MFC-845CW only)
1 Play
1 Msg Ctr OGM
2 F/T OGM
The machine plays the selected OGM. You can stop playing
OGMs by pressing 9.
2 Record
1 Msg Ctr OGM
2 F/T OGM
After one long beep, you can record the selected OGM. You
will hear the message played once. You can stop recording
the message by pressing 9.
95
Change the Fax Forwarding,
Paging or Fax Storage settings
1 OFF
You can choose Offafter you have retrieved or erased all
your messages.
2 Fax Forwarding
3 Paging
One long beep means the change is accepted. If you hear
three short beeps, you cannot change because something
has not been set up (for example, a Fax Forwarding or
Paging number has not been registered). You can register
your Fax Forwarding number by entering 4. (See Changing
registered the number, Fax Forwarding will work.
4 Fax Forwarding number
6 Fax Storage
96
97
Retrieve a fax
2 Retrieve all faxes
Enter the number of a remote fax machine to receive stored
3 Erase faxes from the memory
If you hear one long beep, fax messages have been erased
from the memory.
Check the receiving status
(MFC-440CN only)
1 Fax
You can check whether your machine has received any
faxes. If yes, you will hear one long beep. If no, you will hear
three short beeps.
84
Advanced fax operations (Black & White only)
Remote commands
Operation details
97
Check the receiving status
(MFC-665CW and MFC-845CW only)
1 Fax
You can check whether your machine has received any
faxes or voice messages. If yes, you will hear one long
beep. If no, you will hear three short beeps.
2 Voice
98
Change the Receive Mode
(MFC-440CN only)
1 External TAD
2 Fax/Tel
If you hear one long beep, your change has been accepted.
3 Fax Only
98
90
Change the Receive Mode
(MFC-665CW and MFC-845CW only)
1 Msg Ctr
2 Fax/Tel
3 Fax Only
Exit
If you hear one long beep, your change has been accepted.
Pressing 9 0 allows you to exit remote retrieval. Wait for the
long beep, then replace the handset.
10
85
Chapter 10
Retrieving fax messages
10
Changing your Fax
Forwarding number
10
You can call your machine from any touch
tone phone and have your fax messages sent
to a machine.
You can change the default setting of your fax
forwarding number from another touch tone
telephone or fax machine.
a Dial your fax number.
a Dial your fax number.
b When your machine answers, enter
your remote access code (3 digits
followed by l) at once. If you hear one
long beep, you have messages.
b When your machine answers, enter
your remote access code (3 digits
followed by l) at once. If you hear one
long beep, you have messages.
c When you hear two short beeps, press
9 6 2.
c When you hear two short beeps, press
9 5 4.
d Wait for the long beep, enter the number
(up to 20 digits) of the remote fax
d Wait for the long beep, enter the new
number (up to 20 digits) of the remote
fax machine you want your fax
messages forwarded to using the dial
pad, then enter # #.
machine you want your fax messages
sent to using the dial pad, then enter # #.
Note
You cannot use l and # as dial numbers.
However, press # if you want to create a
pause.
Note
You cannot use l and # as dial numbers.
However, press # if you want to create a
pause.
e Press 9 0 to reset the machine when
you’ve finished.
e Press 9 0 to reset the machine when you
f Hang up after you hear your machine
beep. Your machine will call the other
fax machine, which will then print your
fax messages.
have finished.
f Hang up after you hear your machine
beep.
86
Printing Reports
11
11
Fax Journal (activity report)
11
Fax reports
11
You can set the machine to print a journal at
specific intervals (every 50 faxes, 6, 12 or 24
hours, 2 or 7 days). If you set the interval to
Off, you can still print the report by following
The factory setting is Every 50 Faxes.
You need to set up the Transmission
Verification Report and Journal Period using
the Menu keys.
Transmission Verification
Report
11
a Press Menu.
You can use the Transmission Verification
Report as proof that you sent a fax. This
report lists the time and date of transmission
b Press a or b to choose Fax.
Press OK.
and whether the transmission was successful
(OK). If you choose Onor On+Image, the
report will print for every fax you send.
c Press a or b to choose
Report Setting.
Press OK.
If you send a lot of faxes to the same place,
you may need more than the job numbers to
know which faxes you must send again.
Choosing On+Imageor Off+Imagewill print
a section of the fax's first page on the report
to help you remember.
d Press a or b to choose
Journal Period.
Press OK.
e Press a or b to choose an interval.
Press OK.
When the Transmission Verification Report is
turned Offor Off+Image, the Report will
only print if there is a transmission error, with
NG in the RESULT column.
(If you choose 7 days, the LCD will ask
you to choose the first day for the 7-day
countdown.)
„ 6, 12, 24 hours, 2 or 7 days
The machine will print the report at
the chosen time and then erase all
jobs from its memory. If the
11
a Press Menu.
b Press a or b to choose Fax.
Press OK.
machine's memory becomes full with
200 jobs before the time you chose
has passed, the machine will print
the Journal early and then erase all
jobs from the memory. If you want an
extra report before it is due to print,
you can print it without erasing the
jobs from the memory.
c Press a or b to choose
Report Setting.
Press OK.
d Press a or b to choose
Transmission.
„ Every 50 Faxes
Press OK.
The machine will print the Journal
when the machine has stored 50
jobs.
e Press a or b to choose On, On+Image,
Offor Off+Image.
Press OK.
f Press Stop/Exit.
87
Chapter 11
f Enter the time to start printing in 24-hour
Reports
11
format.
Press OK.
(For example: enter 19:45 for 7:45 PM.)
The following reports are available:
„ Transmission
g Press Stop/Exit.
Prints a Transmission Verification Report
for your last transmission.
„ Help List
A help list about how to quickly program
your machine.
„ Quick-Dial
Lists names and numbers stored in the
Speed-Dial memory, in alphabetical or
numerical order.
„ Fax Journal
Lists information about the last incoming
and outgoing faxes. (TX: Transmit.)
(RX: Receive.)
„ User Settings
Lists your settings.
„ Network Config
Lists your Network settings.
How to print a report
11
a Press Menu.
b Press a or b to choose
Print Reports.
Press OK.
c Press a or b to choose the report you
want.
Press OK.
d Press Black Start.
88
Polling
12
12
Sequential polling
(Black & White only)
Polling overview
12
12
Polling lets you set up your machine so other
people can receive faxes from you, but they
pay for the call. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature
needs to be set up on both machines for this
Sequential polling lets you request
documents from several fax machines in one
operation. Afterwards, a Sequential Polling
Report will be printed.
to work. Not all fax machines support polling.
a Press
(Fax).
b Press a or b to choose Polling RX.
Press OK.
Polling receive
12
Polling receive lets you call another fax
machine to receive a fax.
c Press a or b to choose On(or Off).
Press OK.
d Press a or b to choose
Broadcasting.
Setup to receive polling
12
Press OK.
a Press
(Fax).
e Press a or b to choose Add Number.
Press OK.
b Press a or b to choose Polling RX.
Press OK.
f Enter a number using Speed-Dial, a
Group, or the dial pad.
Press OK.
c Press a or b to choose On(or Off).
Press OK.
numbers you want to poll, and then
press a or b to choose Complete.
Press OK.
d Enter the fax number you are polling.
e Press Black Start or Color Start.
The LCD shows Dialing.
12
h Press Black Start.
The machine polls each number or
Group number in turn for a document.
Press Stop/Exit while the machine is dialing
to cancel the polling process.
To cancel all sequential polling receive jobs,
89
Chapter 12
Polled transmit
(Black & White only)
12
Polled transmit lets you set up your machine
to wait with a document so another fax
machine can call and retrieve it.
The document will be stored and can be
retrieved by any other fax machine until you
delete it from the memory. (See Checking
Set up for polled transmit
12
a Press
(Fax).
b Load your document.
c Press a or b to choose Polled TX.
Press OK.
d Press a or b to choose On(or Off).
Press OK.
e Press a or b to choose any settings
you want to change.
Press OK.
After each setting is accepted, you can
continue to change more settings.
f Press Black Start.
90
Making copies
13
13
Press a or b to scroll through the Copy key
options.
How to copy
13
Entering Copy mode
13
When you want to make a copy, press
(Copy) to illuminate it in green.
The LCD shows:
When the option you want is highlighted,
press OK.
1
01
COPY
Quality
Enlarge/Reduce
Paper Type
Paper Size
Brightness
Normal
100%
Note
Plain Pap
Letter
0
The default setting is Fax mode. You can
change the amount of time that the
machine stays in Copy mode after the last
copy operation. (See Mode
Copy Start
Press
1
No of Copies
You can enter the number of copies you want
by using the dial pad.
Making a single copy
13
a Press
(Copy).
b Load your document.
c Press Black Start or Color Start.
92
Making copies
Making multiple copies
13
Changing copy quality
13
You can make up to 99 copies.
You can choose from a range of quality. The
factory setting is Normal.
a Press
(Copy).
„ Fast
Fast copy speed and lowest amount of ink
used. Use to save time printing
documents to be proof-read, large
documents or many copies.
b Load your document.
c Enter the number of copies you want.
d Press Black Start or Color Start.
„ Normal
Normal is the recommended mode for
ordinary printouts. This produces good
copy quality with good copy speed.
Note
To sort the copies, press a or b to
„ Best
Use best mode to copy precise images
such as photographs. This provides the
highest resolution and slowest speed.
Stop copying
13
To stop copying, press Stop/Exit.
a Press
(Copy).
b Load your document.
Copy settings
13
c Enter the number of copies you want.
You can change the copy settings temporarily
for the next copy.
d Press a or b to choose Quality.
Press OK.
These settings are temporary, and the
machine returns to its default settings
60 seconds after copying, unless you have
set the Mode Timer to 30 seconds or less.
e Press a or b to choose Fast, Normal
or Best.
Press OK.
If you have finished choosing settings, press
Black Start or Color Start.
f If you do not want to change additional
settings, press Black Start or
Color Start.
If you want to choose more settings, press a
or b.
13
Note
You can save some of the settings that
you use most often by setting them as
default. These settings will stay until you
change them again. (See Setting your
93
Chapter 13
Enlarging or reducing the
image copied
Note
13
Page Layout Options are not available
with Enlarge/Reduce.
You can choose an enlargement or reduction
ratio.
Making N in 1 copies or a
poster (page layout)
a Press
(Copy).
13
b Load your document.
The N in 1 copy feature can help you save
paper by letting you copy two or four pages
onto one printed page.
c Enter the number of copies you want.
You can also produce a poster. When you
use the poster feature your machine divides
your document into sections, then enlarges
the sections so you can assemble them into a
poster. If you want to print a poster, use the
scanner glass.
d Press a or b to choose
Enlarge/Reduce.
Press OK.
e Do one of the following:
„ Press a or b to choose the
enlargement or reduction ratio you
want. Press OK.
Important
„ Please make sure paper size is set to
Letteror A4.
„ Press a or b to choose
Custom(25-400%)and then enter
an enlargement or reduction ratio
from 25%to 400%. Press OK.
(For example, press 5 3 to enter
53%.)
„ You can not use the Enlarge/Reduce
setting with the N in 1 and Poster features.
„ If you are producing multiple color copies,
N in 1 copy is not available.
50%
„ (P) means Portrait and (L) means
69% A4iA5
78% LGLiLTR
83% LGLiA4
93% A4iLTR
97% LTRiA4
100%*
Landscape.
„ You can only make one poster copy at a
time.
a Press
(Copy).
b Load your document.
104% EXEiLTR
142% A5iA4
186% 4"×6"iLTR
198% 4"×6"iA4
200%
c Enter the number of copies you want.
d Press a or b to choose Page Layout.
Press OK.
e Press a or b to choose
Off(1 in 1), 2 in 1 (P),
2 in 1 (L), 4 in 1 (P),
4 in 1 (L)or Poster(3 × 3).
Press OK.
Custom(25-400%)
f If you do not want to change additional
settings, press Black Start or
Color Start.
94
Making copies
f If you do not want to change additional
settings, press Black Start or
„ Poster (3 x 3)
You can make a poster size copy of a
photograph.
Color Start to scan the page.
If you are making a poster or placed the
document in the ADF, the machine
scans the pages and starts printing.
If you are using the scanner glass, go
g After the machine scans the page, press
1 to scan the next page.
h Place the next page on the scanner
glass.
Press OK.
the layout.
i After all the pages have been scanned,
press 2 to finish.
Sorting copies using the ADF
13
You can sort multiple copies. Pages will be
Note
stacked in the order 123, 123, 123, and so on.
If photo paper has been chosen in the
Paper Type setting for N in 1 copies, the
machine will print the images as if Plain
paper had been chosen.
a Press
(Copy).
b Load your document.
c Enter the number of copies you want.
Place your document face down in the
direction shown below.
d Press a or b to choose Stack/Sort.
Press OK.
„ 2 in 1 (P)
e Press a or b to choose Sort.
Press OK.
„ 2 in 1 (L)
f If you do not want to change additional
settings, press Black Start or
Color Start.
13
„ 4 in 1 (P)
„ 4 in 1 (L)
95
Chapter 13
Color Saturation
13
Adjusting Brightness,
Contrast and Color
13
a Press
(Copy).
b Load your document.
Brightness
13
You can adjust the copy brightness to make
copies darker or lighter.
c Enter the number of copies you want.
d Press a or b to choose
Color Adjust.
a Press
(Copy).
Press OK.
b Load your document.
e Press a or b to choose Red, Greenor
Blue.
c Enter the number of copies you want.
Press OK.
d Press a or b to choose Brightness.
Press OK.
f Press c to increase the color saturation,
or press d to decrease the color
saturation.
e Press d to make a darker copy or press
c to make a lighter copy.
Press OK.
Press OK.
g Do one of the following:
„ If you want to change another color
„ If you want to change additional
settings, press a or b to choose
Exit.
f If you do not want to change additional
settings, press Black Start or
Color Start.
Contrast
13
Press OK.
You can adjust the copy contrast to help an
image look sharper and more vivid.
„ If you do not want to change
additional settings, press
Black Start or Color Start.
a Press
(Copy).
b Load your document.
c Enter the number of copies you want.
d Press a or b to choose Contrast.
Press OK.
e Press c to increase the contrast or
press d to decrease the contrast.
Press OK.
f If you do not want to change additional
settings, press Black Start or
Color Start.
96
Making copies
Paper Options
13
Setting your changes as new
default
13
Paper Type
13
You can save the copy settings for Quality,
Paper Type, Brightness, Contrastand
Color Adjustthat you use most often by
setting them the default settings. These
If you are copying on special paper, set the
machine for the type of paper you are using to
get the best print quality.
settings will stay until you change them again.
a Press
(Copy).
a Press
(Copy).
b Load your document.
b Press a or b to choose your new
setting.
c Enter the number of copies you want.
Press OK.
Repeat this step for each setting you
want to change.
d Press a or b to choose Paper Type.
Press OK.
e Press a or b to choose Plain Paper,
Inkjet Paper, Brother Photo,
Other Photoor Transparency.
Press OK.
c After changing the last setting, press a
or b to choose Set New Default.
Press OK.
d Press 1 to choose Yes.
e Press Stop/Exit.
f If you do not want to change additional
settings, press Black Start or
Color Start.
Restoring all the settings to
factory settings
Paper Size
13
13
If copying on paper other than Letter size, you
will need to change the paper size setting.
You can copy only on Letter, Legal, A4, A5 or
Photo [4 in. (W) × 6 in. (H) or 10 cm (W) ×
15 cm (H)] paper.
You can restore all the settings you have
changed to the factory settings. These
settings will stay until you change them again.
a Press
(Copy).
a Press
(Copy).
b Press a or b to choose
Factory Reset.
Press OK.
b Load your document.
13
c Enter the number of copies you want.
c Press 1 to choose Yes.
d Press Stop/Exit.
d Press a or b to choose Paper Size.
Press OK.
e Press a or b to choose Letter,
Legal, A4, A5or 4"x 6".
Press OK.
f If you do not want to change additional
settings, press Black Start or
Color Start.
97
Chapter 13
‘Out of Memory’
message
13
If the Out of Memorymessage appears
while scanning documents, press Stop/Exit
to cancel or Black Start or Color Start to
copy the scanned pages.
You will need to clear some jobs from the
memory before you can continue.
To free up extra memory, do the following:
„ Turn off Advanced Fax Operation. (See
„ Print the faxes that are in the memory.
When you get an Out of Memory
message, you may be able to make copies if
you first print incoming faxes in the memory to
restore the memory to 100%.
98
®
PhotoCapture Center
14
14
PhotoCapture Center®
Operations
Using media cards
14
14
Your Brother machine includes media drives
(slots) for use with popular digital camera
®
®
media: CompactFlash , Memory Stick ,
Memory Stick Pro™, SecureDigital™,
MultiMediaCard™ and xD-Picture Card™.
Printing from a media card
without a PC
14
Even if your machine is not connected to your
computer, you can print photos directly from
digital camera media. (See Print
®
®
CompactFlash
Memory Stick
Memory Stick Pro™
Scanning to a media card
without a PC
14
You can scan documents and save them
directly to a media card. (See Scan to
SecureDigital™
xD-Picture Card™
MultiMediaCard™
„ miniSD™ can be used with a miniSD™
Using PhotoCapture Center®
from your computer
adapter.
„ Memory Stick Duo™ can be used with a
Memory Stick Duo™ adapter.
You can access the media card that is in the
media drive (slot) of the machine from your
PC.
„ Memory Stick Pro Duo™ can be used with
a Memory Stick Pro Duo™ adapter.
®
®
„ Adapters are not included with the
machine. Contact a third party supplier for
adapters.
(See PhotoCapture Center for Windows or
®
Remote Setup & PhotoCapture Center for
®
Macintosh in the Software User’s Guide on
®
The PhotoCapture Center feature lets you
the CD-ROM.)
print digital photos from your digital camera at
high resolution to get photo quality printing.
Media card folder structure
14
To avoid errors, remember the following
points:
„ The DPOF file on the media card must be
in a valid format. (See DPOF
100
®
PhotoCapture Center
„ The image file extension must be .JPG
(Other image file extensions like
.JPEG,.TIF, .GIF and so on will not be
recognized).
Getting started
14
Firmly put the card into the proper slot.
®
„ Walk-up PhotoCapture Center printing
must be performed separately from
®
PhotoCapture Center operations using
the PC. (Simultaneous operation is not
available.)
„ IBM Microdrive™ is not compatible with
the machine.
„ The machine can read up to 999 files
(including the folder inside memory) on a
media card.
1
2 3 4
®
1
2
CompactFlash
®
„ CompactFlash Type II is not supported.
SecureDigital™, MultiMediaCard™
„ This product supports xD-Picture Card™
®
3
4
Memory Stick , Memory Stick Pro™
Type M / Type H (Large Capacity).
xD-Picture Card™
Please be aware of the following:
PhotoCapture key lights:
„ When printing the INDEX or IMAGE, the
®
PhotoCapture Center will print all the
valid images, even if one or more images
have been corrupted. A portion of the
corrupted image may be printed.
„ Your machine is designed to read media
cards that have been formatted by a digital
camera.
When a digital camera formats a media
card it creates a special folder into which it
copies image data. If you need to modify
the image data stored on a media card
with your PC, we recommend that you do
not modify the folder structure created by
the digital camera. When saving new or
modified image files to the media card we
also recommend you use the same folder
your digital camera uses. If the data is not
saved to the same folder, the machine
may not be able to read the file or print the
image.
„ PhotoCapture light is on, the media card
is properly inserted.
„ PhotoCapture light is off, the media card
is not properly inserted.
„ PhotoCapture light is blinking, the media
card is being read or written to.
14
101
Chapter 14
Print Images
14
CAUTION
DO NOT unplug the power cord or remove
the media card from the media drive (slot)
while the machine is reading or writing to
the card (the PhotoCapture key is
blinking). You will lose your data or
damage the card.
View Photo(s)
14
You can preview your photos on the LCD
before you print them. If your photos are large
files there may be a delay before each photo
is displayed on the LCD.
a Make sure you have put the media card
The machine can only read one media card at
a time so do not put more than one card in a
slot.
in the proper slot.
Press
(PhotoCapture).
b Press a or b to choose
View Photo(s).
Press OK.
Entering PhotoCapture mode
14
After you insert the media card, press the
c Press d or c to choose your photo.
(PhotoCapture) key to illuminate it in
green and display the PhotoCapture options
on the LCD.
Note
Instead of scrolling through your photos,
you can use the dial pad to enter the 3-
digit number of the image from the index
page. (See Print Index
The LCD shows:
PHOTO
View Photo(s)
d Press a to bto increase or decrease
Print Index
the number of copies.
Print All Photos
Print Photos
have chosen all the photos.
Select & Press
OK
Note
Press a or b to scroll through the
Press Clear/Back to go back to the
previous level.
PhotoCapture key options.
f After you have chosen all the photos, do
one of the following:
„ Press OK and change the print
„ If you do not want to change any
settings, press Color Start to print.
Note
If your digital camera supports DPOF
When the option you want is highlighted,
press OK.
102
®
PhotoCapture Center
Print Index (Thumbnails)
14
Print All Photos
14
®
You can print all the photos on your media
card.
The PhotoCapture Center assigns numbers
for images (such as No.1, No.2, No.3, and so
on).
a Make sure you have put the media card
in the proper slot.
Press
(PhotoCapture).
b Press a or b to choose
Print All Photos.
Press OK.
c Enter the number of copies you want
using the dial pad.
®
The PhotoCapture Center does not
recognize any other numbers or file names
that your digital camera or PC has used to
identify the pictures. You can print a
thumbnail page (Index page with 6 or 5
images per line). This will show all the
pictures on the media card.
d Do one of the following:
„ Change the print setting. (See
page 105.)
„ If you do not want to change any
settings, press Color Start to print.
a Make sure you have put the media card
in the proper slot.
Press
(PhotoCapture).
b Press a or b to choose Print Index.
Press OK.
c Press a or b to choose
6 Images/Line Fastor
5 Images/Line Photo.
Press OK.
14
5 Images/Line
Photo
6 Images/Line
Fast
Print time for 5 Images/Line will be
slower than 6 Images/Line, but the
quality is better.
d Press Color Start to print.
103
Chapter 14
Print Photos
14
DPOF printing
14
Before you can print an individual image, you
have to know the image number.
DPOF stands for Digital Print Order Format.
Major digital camera manufacturers (Canon
Inc., Eastman Kodak Company, Fuji Photo
Film Co. Ltd., Matsushita Electric Industrial
Co. Ltd. and Sony Corporation) created this
standard to make it easier to print images
from a digital camera.
a Make sure you have put the media card
in the proper slot.
Press
(PhotoCapture).
If your digital camera supports DPOF
printing, you will be able to choose on the
digital camera display the images and
number of copies you want to print.
c Press a or b to choose
Print Photos.
Press OK.
®
When the memory card (CompactFlash ,
®
Memory Stick , Memory Stick Pro™,
d Enter the image number that you want to
print from the Index page (Thumbnails).
Press OK.
SecureDigital™ MultiMediaCard™ or xD-
Picture Card™) with DPOF information is put
into your machine, you can print the chosen
image easily.
all the image numbers that you want to
print.
a Make sure you have put the media card
into the proper slot.
Note
Press
(PhotoCapture). The
You can enter all the numbers at one time
by using the l key for a comma or the #
key for a hyphen. For example, Enter 1,
l, 3, l, 6 to print images No.1, No.3 and
No.6. Enter 1, #, 5 to print images No.1 to
No.5.
machine will ask you if you want to use
DPOF setting.
b Press 1 to choose Yes.
c Do one of the following:
„ Change the print settings. (See
page 105.)
f After you have chosen all the image
numbers, press OK again.
„ If you do not want to change any
settings, press Color Start to print.
g Enter the number of copies you want
using the dial pad.
h Do one of the following:
„ Change the print setting. (See
page 105.)
„ If you do not want to change any
settings, press Color Start to print.
104
®
PhotoCapture Center
PhotoCapture Center® print settings
14
You can change the print settings temporarily for the next printing.
These settings are temporary, and the machine returns to its default settings 180 seconds after
Note
You can save the print settings you use most often by setting them as default. (See Setting
0001
Photo
Other Ph
4"x 6"
0
0
1
PHOTO
Print Quality
Paper Type
Paper Size
Brightness
Contrast
Print Start
Press
1
No of prints
(For View Photo(s))
You can see the total number of photos that will be printed.
(For Print All Photos, Print Photos)
You can see the number of copies of each photo that will be printed.
Menu Selections
Option1
Option2
Page
Print Quality
Paper Type
Normal/Photo
—
—
Plain Paper/Inkjet Paper/
Brother Photo/Other Photo
106
Paper Size
Brightness
Letter/A4/4"x 6"/5"x 7"
(When A4 or Letter is chosen)
4"x 3"/5"x 3.5"/6"x 4"/
7"x 5"/8"x 6"/Max. Size
106
106
—
Dark
Light
Contrast
—
—
107
True2Life
On/Off
14
White Balance
Sharpness
/
/
Color Density
Exit
Cropping
On/Off
On/Off
—
—
—
—
Borderless
Set New Default Yes/No
Factory Reset Yes/No
105
Chapter 14
Print Quality
14
Example: Printed Position for Letter paper
1
2
3
a Press a or b to choose
Print Quality.
Press OK.
4"× 3"
5"× 3.5"
6"× 4"
b Press a or b to choose Normalor
Photo.
Press OK.
4
5
6
c If you do not want to change additional
settings, press Color Start to print.
7"× 5"
8"× 6"
Max. Size
Paper options
14
Paper Type
14
a Press a or b to choose Paper Type.
Press OK.
d If you do not want to change additional
settings, press Color Start to print.
b Press a or b to choose the type of
paper you are using, Plain Paper,
Inkjet Paper, Brother Photoor
Other Photo.
Adjusting Brightness,
Contrast and Color
14
Press OK.
Brightness
14
c If you do not want to change additional
settings, press Color Start to print.
a Press a or b to choose Brightness.
Press OK.
Paper and print size
14
b Press d to make a darker copy or press
c to make a lighter copy.
Press OK.
a Press a or b to choose Paper Size.
Press OK.
b Press a or b to choose the type of
paper you are using, Letter, 4"× 6",
5"× 7"or A4.
c If you do not want to change additional
settings, press Color Start to print.
Press OK.
Contrast
14
c If you chose Letter or A4, press a or b
to choose the print size.
Press OK.
You can choose the contrast setting. More
contrast will make an image look sharper and
more vivid.
a Press a or b to choose Contrast.
Press OK.
b Press c to increase the contrast or
press d to decrease the contrast.
Press OK.
106
®
PhotoCapture Center
c If you do not want to change additional
settings, press Color Start to print.
• Sharpness
This setting enhances the detail of an
image. It is similar to adjusting the fine
focus on a camera. If the image is not in
focus and you cannot see the fine details
of the picture, then adjust the sharpness.
®
Color Enhancement (True2Life )
14
®
The color enhancement (True2Life ) feature
will produce more vivid images. Your
photographs will take slightly longer to print.
• Color Density
This setting adjusts the total amount of
color in the image. You can increase or
decrease the amount of color in an image
to improve a washed out picture.
a Press a or b to choose True2Life.
Press OK.
b Do one of the following:
„ If you want to customize the White
Balance, Sharpness or Color
Density, press d or c to choose On
„ If you do not want to customize,
press d or c to choose Off.
c Press a or b to choose
White Balance, Sharpnessor
Color Density.
Press OK.
d Press d or c to adjust the degree of the
setting.
Press OK.
e Do one of the following:
„ If you want to customize other color
enhancement, press a or b to
choose other option.
„ If you want to change other settings,
press a or b to choose Exit, and
then press OK.
f If you do not want to change additional
settings, press Color Start to print.
14
Note
• White Balance
This setting adjusts the hue of the white
areas of an image. Lighting, camera
settings and other factors will effect the
appearance of white. By using this
adjustment, you can correct this effect and
bring the white areas back to pure white.
107
Chapter 14
Cropping
14
Setting your changes as new
default
14
If your photo is too long or wide to fit the
available space on your chosen layout, part
of the image will automatically be cropped.
You can save the print settings you use most
often by setting them the default settings.
These settings will stay until you change
them again.
The factory setting is On. If you want to print
the whole image, turn this setting to Off.
a Press a or b to choose your new
setting.
a Press a or b to choose Cropping.
Press OK.
Press OK.
b Press a or b to choose Off(or On).
Press OK.
Repeat this step for each setting you
want to change.
c If you do not want to change additional
settings, press Color Start to print.
b After changing the last setting, press a
or b to choose Set New Default.
Press OK.
Cropping: On
14
c Press 1 to choose Yes.
d Press Stop/Exit.
Restoring all the settings to
factory settings
14
Cropping: Off
14
You can restore all the settings you have
changed to the factory settings. These
settings will stay until you change them again.
a Press a or b to choose
Factory Reset.
Press OK.
Borderless printing
14
b Press 1 to choose Yes.
c Press Stop/Exit.
This feature expands the printable area to the
edges of the paper. Printing time will be
slightly slower.
a Press a or b to choose Borderless.
Press OK.
b Press a or b to choose Off(or On).
Press OK.
c If you do not want to change additional
settings, press Color Start to print.
108
®
PhotoCapture Center
How to scan to card
14
Scan to Card
14
You can scan black & white and color
Entering Scan mode
14
documents into a media card. Black & white
documents will be stored in PDF (*.PDF) or
TIFF file formats (*.TIF). Color documents
may be stored in PDF (*.PDF) or JPEG
(*.JPG) file formats. For color documents the
factory setting is 150 dpi Colorand the
default file format is PDF. File names default
to the current date that you set using the
control panel keys. (For details, see Quick
Setup Guide.) For example, the fifth image
scanned on July 1, 2006 would be named
07010605.PDF. You can change the color,
quality and file name.
When you want to scan to card, press
(Scan) to illuminate it in green.
The LCD shows:
Quality
Selectable File
Format
SCAN
150 dpi Color
300 dpi Color
600 dpi Color
200x100 dpi B/W
200 dpi B/W
JPEG/ PDF
JPEG/ PDF
JPEG/ PDF
TIFF/ PDF
TIFF/ PDF
Scan to E-mail
Scan to Image
Scan to OCR
Scan to File
Scan to Card
Select & Press
OK
®
a Insert a CompactFlash , Memory
Press a or b to choose Scan to Card.
Press OK.
®
Stick , Memory Stick Pro™,
SecureDigital™, MultiMediaCard™ or
xD-Picture Card™ into your machine.
If you are not connected to your computer
only the Scan to Card selection will appear on
the LCD.
WARNING
®
®
Do not take out the media card while
PhotoCapture is blinking to avoid
damaging the card or data stored on the
card.
(See Scanning for Windows or Macintosh
in the Software User’s Guide on the CD-ROM
for details about the other menu options.)
14
b Load your document.
c Press
(Scan).
d Press a or b to choose
Scan to Card.
Press OK.
109
Chapter 14
e Do one of the following.
„ Press Black Start or Color Start to
start scanning without changing
additional settings.
Understanding the
Error Messages
14
Once you are familiar with the types of errors
that can occur while you are using the
f Press a or b to choose
150 dpi Color, 300 dpi Color,
600 dpi Color, 200x100 dpi B/W
or 200 dpi B/W.
®
PhotoCapture Center , you can easily
identify and troubleshoot any problems.
When an error message is displayed on the
LCD and you press a key, the machine will
beep to get your attention.
Press OK.
g Do one of the following.
„ Press Black Start or Color Start to
start scanning without changing
additional settings.
„ Media Error
This message will appear if you put in a
media card that is either bad or not
formatted, or when there is a problem with
the media drive. To clear this error, take
out the media card.
h Press a or b to choose JPEG, PDFor
TIFF.
Press OK.
„ No File
This message will appear if you try to
access a media card in the drive (slot) that
does not contain a .JPG file.
Note
• If you chose color in the resolution setting,
you cannot choose TIFF.
• If you chose black & white in the resolution
setting, you cannot choose JPEG.
„ Out of Memory
This message will appear if you are
working with images that are too large for
the machine's memory.
i Do one of the following.
„ To change the file name, go to
„ Press Black Start or Color Start to
start scanning without changing
additional settings.
j The file name is set automatically
however, you can set a name of your
choice using the dial pad. You can only
change the first 6 digits.
Press OK.
Note
Press Clear/Back to delete the current
name.
k Press Black Start or Color Start.
110
PictBridge
15
15
Camera Menu
Selections
Options
Paper Size
Letter, A4, 4"×6", Printer
Settings (Default setting)
Paper Type
Plain Paper, Glossy
Paper, Inkjet Paper,
Printer Settings (Default
Your Brother machine supports the
PictBridge standard, allowing you to connect
to and print photos directly from any
PictBridge compatible digital camera.
setting)
Layout
Borderless: On,
Borderless: Off, Printer
Settings (Default setting)
—
Before Using
PictBridge
DPOF setting
Print Quality
Normal, Fine, Printer
15
Settings (Default setting)
Color
Enhancement
On, Off, Printer Settings
PictBridge requirements
15
(Default setting)
1
2
To avoid errors, remember the following
points:
If your camera is set to use the Printer Settings
(Default setting), the machine will print your photo
using the settings below.
„ The machine and the digital camera must
be connected using a suitable USB cable.
„ The image file extension must be .JPG
(Other image file extensions like .JPEG,
.TIF, .GIF and so on will not be
recognized).
Settings
Options
4"×6"
Paper Size
Paper Type
Layout
Glossy Paper
Borderless: On
Fine
®
„ PhotoCapture Center operations are not
Print Quality
available when using the PictBridge
feature.
Color
Enhancement
Off
„ The names and availability of each setting
depend on the specification of your
camera.
Using PictBridge
15
Setting your digital camera
15
Please refer to the documentation supplied
with your camera for more detailed
Make sure your camera is in PictBridge mode. The
following PictBridge settings may be available
from the LCD of your PictBridge compatible
camera.
information on changing PictBridge settings.
15
Depending on your camera some of these settings
may not be available.
111
Chapter 15
DPOF printing
15
Printing Images
15
DPOF stands for Digital Print Order Format.
a Make sure that your camera is turned
off. Connect your camera to the
PictBridge port on the machine using
the USB cable.
Major digital camera manufacturers (Canon
Inc., Eastman Kodak Company, Fuji Photo
Film Co. Ltd., Matsushita Electric Industrial
Co. Ltd. and Sony Corporation) created this
standard to make it easier to print images
from a digital camera.
If your digital camera supports DPOF
printing, you will be able to choose on the
digital camera display the images and
number of copies you want to print.
1
1
PictBridge port
Note
Remove any media cards from the
machine before connecting the digital
camera.
b Turn on the camera.
When the machine has recognized the
camera, the LCD shows
Camera Connected.
When the machine starts printing a
photo, the LCD will show Printing.
WARNING
To prevent damage to your machine, do not
connect any device other than a PictBridge
compatible camera to the PictBridge port.
112
PictBridge
Understanding the
Error Messages
15
Once you are familiar with the types of errors
that can occur while you are using the
PictBridge, you can easily identify and
troubleshoot any problems.
„ Out of Memory
This message will appear if you are
working with images that are too large for
the machine's memory.
„ Wrong USB device
This message will appear if you connect a
non-PictBridge compatible or broken
device to the PictBridge port. To clear the
error, unplug the device from the
PictBridge port, then press On/Off to turn
the machine off and then on again.
detailed solution.
15
113
Chapter 15
114
Software and Network features
16
16
The CD-ROM includes the Software User’s
Guide and Network User’s Guide for features
available when connected to a computer (for
example, printing and scanning). These
guides have easy to use links that, when clicked,
will take you directly to a particular section.
You can find information on these features:
„ Printing
c Click the heading you would like to view
from the list at the left of the window.
„ Scanning
®
„ ControlCenter3 (for Windows )
®
„ ControlCenter2 (for Macintosh )
„ Remote Setup
„ Faxing from your computer
®
„ PhotoCapture Center
„ Network Printing
„ Network Scanning
®
(For Macintosh )
®
a Make sure your Macintosh is turned
„ Wireless Network Users (MFC-665CW
on. Insert the Brother CD-ROM into your
CD-ROM drive.
and MFC-845CW only)
How to read HTML User’s Guide
This is a quick reference for using the HTML
User’s Guide.
b Double-click the Documentation icon.
c Double-click your language folder, and
®
then double-click the top page file.
(For Windows )
d Click SOFTWARE USER’S GUIDE (or
NETWORK USER’S GUIDE) in the top
menu, and then click the heading you
would like to read from the list at the left
of the window.
Note
If you have not installed the software, see
a From the Start menu, point to Brother,
MFC-XXXX (where XXXX is your model
number) from the programs group, then
click User’s Guide.
b Click SOFTWARE USER’S GUIDE (or
NETWORK USER’S GUIDE) from the
top menu.
116
Safety and Legal
A
A
Choosing a location
A
Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put
the machine near a telephone wall jack and a standard AC power outlet. Choose a location where
the temperature remains between 50° F and 95° F (10° and 35° C).
CAUTION
• Avoid placing your machine in a high-traffic area.
• Avoid placing your machine on a carpet.
• DO NOT put the machine near heaters, air conditioners, refrigerators, medical equipment,
chemicals or water.
• DO NOT expose the machine to direct sunlight, excessive heat, moisture, or dust.
• DO NOT connect your machine to electrical outlets controlled by wall switches or automatic
timers.
• Disruption of power can wipe out information in the machine's memory.
• Do NOT connect your machine to electrical outlets on the same circuit as large appliances
or other equipment that might disrupt the power supply.
• Avoid interference sources, such as speakers or the base units of non-Brother cordless
phones.
• DO NOT place the MFC-845CW and the cordless handset near electro-medical equipment.
118
Safety and Legal
To use the machine safely
A
Please keep these instructions for later reference and read them before attempting any
maintenance.
Note
(MFC-665CW and MFC-845CW only)
If there are faxes in the machine's memory, you need to print them or save them before you
unplug the machine from the AC power outlet for more than 24 hours. (To print the faxes in
WARNING
There are high voltage electrodes inside the machine. Before you clean the inside of the
machine, make sure you have unplugged the telephone line cord first and then the power cord
from the AC power outlet. Doing this will prevent an electrical shock.
DO NOT handle the plug with wet hands. Doing this might cause an electrical shock.
Always make sure the plug is fully inserted.
DO NOT pull on the middle of the AC power cord. Doing this might cause an electrical shock.
119
DO NOT put your hands on the edge of the machine under the document cover or the scanner
cover. Doing this may cause injury.
DO NOT put your hands on the edge of the paper tray under the output paper tray cover. Doing
this may cause injury.
DO NOT touch the paper feed roller. Doing this may cause injury.
120
Safety and Legal
DO NOT touch the area shaded in the illustration. Doing this may cause injury.
When moving the machine you must lift it from the base, by placing a hand at each side of the
unit as shown in the illustration. Do not carry the machine by holding the scanner cover.
If the machine becomes hot, releases smoke, or generates any strong smells, immediately
unplug the machine from the AC power outlet. Call Brother Customer Service (See Brother
If metal objects, water or other liquids get inside the machine, immediately unplug the machine
121
WARNING
• Use caution when installing or modifying telephone lines. Never touch telephone wires or
terminals that are not insulated unless the telephone line has been unplugged at the wall
jack. Never install telephone wiring during a lightning storm. Never install a telephone wall
jack in a wet location.
• This product must be installed near an AC power outlet that is easily accessible. In case of
an emergency, you must unplug the power cord from the AC power outlet to shut off the
power completely.
• Always make sure the plug is fully inserted.
• To reduce the risk of shock or fire, use only a No. 26 AWG or larger telecommunication line
cord.
CAUTION
Lightning and power surges can damage this product! We recommend that you use a quality
surge protection device on the AC power line and on the telephone line, or unplug the cords
during a lightning storm.
WARNING
IMPORTANT SAFETY INSTRUCTIONS
When using your telephone equipment, basic safety precautions should always be followed to
reduce the risk of fire, electric shock and injury to people, including the following:
1 DO NOT use this product near water, for example, near a bath tub, wash bowl, kitchen sink
or washing machine, in a wet basement or near a swimming pool.
2 Avoid using this product during an electrical storm. There may be a remote risk of electric
shock from lightning.
3 DO NOT use this product to report a gas leak in the vicinity of the leak.
4 Use only the power cord provided with the machine.
122
Safety and Legal
Important safety instructions
A
1 Read all of these instructions.
2 Save them for later reference.
3 Follow all warnings and instructions marked on the product.
4 Unplug this product from the wall outlet before cleaning the inside of the machine. Do not use
liquid or aerosol cleaners. Use a damp cloth for cleaning.
5 Do not use this product near water.
6 Do not place this product on an unstable cart, stand, or table. The product may fall, causing
serious damage to the product.
7 Slots and openings in the cabinet and the back or bottom are provided for ventilation. To
ensure reliable operation of the product and to protect it from overheating, these openings
must not be blocked or covered. The openings should never be blocked by placing the product
on a bed, sofa, rug, or other similar surface. This product should never be placed near or over
a radiator or heater. This product should never be placed in a built-in installation unless proper
ventilation is provided.
8 This product should be operated from the type of power source indicated on the label. If you
are not sure of the type of power available, call your dealer or local power company.
9 Use only the power cord supplied with this machine.
10 Do not allow anything to rest on the power cord. Do not place this product where people can
walk on the cord.
11 If an extension cord is used with this product, make sure that the total ampere ratings of the
products plugged into the extension cord do not exceed the extension cord ampere rating.
Also, make sure that the total of all products plugged into the AC power outlet does not exceed
15 amperes (USA only).
12 Do not place anything in front of the machine that will block received faxes. Do not place
anything in the path of received faxes.
13 Wait until pages have exited the machine before picking them up.
14 Never push objects of any kind into this product through cabinet slots, since they may touch
dangerous voltage points or short out parts resulting in the risk of fire or electric shock. Never
spill liquid of any kind on the product. Do not attempt to service this product yourself because
opening or removing covers may expose you to dangerous voltage points and other risks and
may void your warranty. Refer all servicing to a Brother Authorized Service Center. For the
location of your nearest Brother Authorized Service Center, please call the following:
In USA: 1-800-284-4357
In Canada: 1-877-BROTHER
123
15 Unplug this product from the AC power outlet and refer all servicing to Brother Authorized
Service Personnel under the following conditions:
„ When the power cord is damaged or frayed.
„ If liquid has been spilled into the product.
„ If the product has been exposed to rain or water.
„ If the product does not operate normally when the operating instructions are followed,
adjust only those controls that are covered by the operating instructions. Improper
adjustment of other controls may result in damage and will often require extensive work by
a qualified technician to restore the product to normal operation.
„ If the product has been dropped or the cabinet has been damaged.
„ If the product exhibits a distinct change in performance, indicating a need for service.
16 To protect your product against power surges, we recommend the use of a power protection
device (Surge Protector).
17 To reduce the risk of fire, electric shock and injury to people, note the following:
„ Do not use this product near appliances that use water, a swimming pool, or in a wet
basement.
„ Do not use the machine during an electrical storm (there is the remote possibility of an
electrical shock) or to report a gas leak in the vicinity of the leak.
18 Caution - To reduce the risk of fire, use only No.26 AWG or larger telecommunication line cord.
124
Safety and Legal
Standard telephone and FCC Notices (These notices are in effect
on models sold and used in the United States only.)
A
This equipment is hearing-aid compatible. (MFC-665CW and MFC-845CW only)
When programming emergency numbers or making test calls to emergency numbers:
„ Remain on the line and briefly explain to the dispatcher the reason for the call before hanging
up.
„ Perform these activities in the off-peak hours, such as early morning or late evening.
This equipment complies with Part 68 of the FCC rules and the requirements adopted by the
ACTA. On the backside of this equipment is a label that contains, among other information, a
product identifier in the format US: AAAEQ##TXXXX. If requested, this number must be provided
to the telephone company.
You may safely connect this equipment to the telephone line by means of a standard modular jack,
USOC RJ11C.
A plug and jack used to connect this equipment to the premises wiring and telephone network
must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A
compliant telephone cord and modular plug is provided with this product. It is designed to be
connected to a compatible modular jack that is also compliant. See installation instructions for
details.
The REN is used to determine the number of devices that may be connected to a telephone line.
Excessive RENs on a telephone line may result in the devices not ringing in response to an
incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be
certain of the number of devices that may be connected to a line, as determined by the total RENs,
contact the local telephone company. For products approved after July 23, 2001, the REN for this
product is part of the product identifier that has the format US:AAAEQ##TXXXX.The digits
represented by ## are the REN without a decimal point (e.g., 06 is a REN of 0.6). For earlier
products, the REN is separately shown on the label.
If this equipment causes harm to the telephone network, the telephone company will notify you in
advance that temporary discontinuance of service may be required. But if advance notice isn't
practical, the telephone company will notify the customer as soon as possible. Also, you will be
advised of your right to file a complaint with the FCC if you believe it is necessary.
The telephone company may make changes in its facilities, equipment, operations or procedures
that could affect the operation of the equipment. If this happens the telephone company will
provide advance notice in order for you to make necessary modifications to maintain uninterrupted
service.
If trouble is experienced with this equipment, for repair or warranty information, please contact
the telephone network, the telephone company may request that you disconnect the equipment
until the problem is resolved.
Connection to party line service is subject to state tariffs. Contact the state public utility
commission, public service commission or corporation commission for information.
If your home has specially wired alarm equipment connected to the telephone line, ensure the
installation of this equipment does not disable your alarm equipment. If you have questions about
what will disable alarm equipment, call your telephone company or a qualified installer.
125
If you are not able to solve a problem with your machine, call Brother Customer Service. (See
WARNING
For protection against the risk of electrical shock, always disconnect all cables from the wall
outlet before servicing, modifying or installing the equipment.
This equipment may not be used on coin service lines provided by the telephone company or
connected to party lines.
Brother cannot accept any financial or other responsibilities that may be the result of your use
of this information, including direct, special or consequential damages. There are no warranties
extended or granted by this document.
This machine has been certified to comply with FCC standards, which are applied to the USA
only.
Federal Communications Commission (FCC) Declaration of
Conformity (USA only)
A
Responsible Brother International
Party:
Corporation
100 Somerset Corporate
Boulevard
Bridgewater, NJ 08807-0911
USA
TEL: (908) 704-1700
declares, that the products
Product Name: MFC-440CN, MFC-665CW and MFC-845CW
comply with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This
device may not cause harmful interference, and (2) this device must accept any interference
received, including interference that may cause undesired operation.
This equipment has been tested and found to comply with the limits for a Class B digital device,
pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection
against harmful interference in a residential installation. This equipment generates, uses, and can
radiate radio frequency energy and, if not installed and used in accordance with the instructions,
may cause harmful interference to radio communications. However, there is no guarantee that
interference will not occur in a particular installation. If this equipment does cause harmful
interference to radio or television reception, which can be determined by turning the equipment
off and on, the user is encouraged to try to correct the interference by one or more of the following
measures:
126
Safety and Legal
„ Reorient or relocate the receiving antenna.
„ Increase the separation between the equipment and receiver.
„ Connect the equipment into an outlet on a circuit different from that to which the receiver is
connected.
„ Call the dealer or an experienced radio/TV technician for help.
„ This transmitter must not be co-located or operated in conjunction with any other antenna or
transmitter.
„ This equipment complies with FCC radiation exposure limits set forth for uncontrolled
equipment and meets the FCC radio frequency (RF) Exposure Guidelines in Supplement C to
OET65. This equipment should be installed and operated with at least 20cm and more
between the radiator and person's body (excluding extremities: hands, wrists, feet and legs).
IMPORTANT
Changes or modifications not expressly approved by Brother Industries, Ltd. could void the
user's authority to operate the equipment.
Industry Canada Compliance Statement (Canada only)
A
This Class B digital apparatus complies with Canadian ICES-003.
Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada.
LAN connection
A
CAUTION
DO NOT connect this product to a LAN connection that is subject to over-voltages.
127
Legal limitations for copying
A
Color reproductions of certain documents are illegal and may result in either criminal or civil
liability. This memorandum is intended to be a guide rather than a complete listing of every
possible prohibition. In case of doubt, we suggest that you check with counsel as to any particular
questionable documents.
The following documents issued by the United States/Canadian Government or any of its
Agencies may not be copied:
„ Money
„ Bonds or other certificates of indebtedness
„ Certificates of Deposit
„ Internal Revenue Stamps (canceled or uncanceled)
„ Selective Service or draft papers
„ Passports
„ United States/Canadian Postage Stamps (canceled or uncanceled)
„ Food Stamps
„ Immigration Papers
„ Checks or drafts drawn by Governmental agencies
„ Identifying badges or insignias
Copyrighted works cannot be copied. Sections of a copyrighted work can be copied for ‘fair use.’
Multiple copies would indicate improper use.
Works of art should be considered the equivalent of copyrighted works.
Licenses and Certificates of Title to motor vehicles may not be copied under certain
state/provincial laws.
128
Safety and Legal
Trademarks
A
The Brother logo is a registered trademark of Brother Industries, Ltd.
Brother is a registered trademark of Brother Industries, Ltd.
Multi-Function Link is a registered trademark of Brother International Corporation.
© 2006 Brother Industries, Ltd. All rights reserved.
Windows and Microsoft are registered trademarks of Microsoft in the U.S. and other countries.
Macintosh and TrueType are registered trademarks of Apple Computer, Inc.
PaperPort is a registered trademark of ScanSoft, Inc.
Presto! PageManager is a registered trademark of NewSoft Technology Corporation.
Microdrive is a trademark of International Business Machine Corporation.
CompactFlash is a registered trademark of SanDisk Corporation.
Memory Stick is a registered trademark of Sony Corporation.
SecureDigital is a trademark of Matsushita Electric Industrial Co. Ltd., SanDisk Corporation and
Toshiba Corporation.
SanDisk is a licensee of the SD and miniSD trademarks.
MultiMediaCard is a trademark of Infineon Technologies and licensed to the MultiMediaCard
Association.
xD-Picture Card is a trademark of Fujifilm Co. Ltd., Toshiba Corporation and Olympus Optical Co.
Ltd.
PictBridge is a trademark.
Memory Stick Pro, Memory Stick Pro Duo, Memory Stick Duo and MagicGate are trademarks of
Sony Corporation.
BROADCOM, SecureEasySetup and the SecureEasySetup logo are trademarks or registerd
trademarks of Broadcom Corporation in the United States and/or other countries.
Each company whose software title is mentioned in this manual has a Software License
Agreement specific to its proprietary programs.
All other brand and product names mentioned in this User's Guide, the Software User's
Guide and the Network User’s Guide are registered trademarks of their respective
companies.
129
Troubleshooting and Routine
Maintenance
B
B
Troubleshooting
B
IMPORTANT
For technical help, you must call the country where you bought the machine. Calls must be
made from within that country.
If you think there is a problem with your machine, check the chart below and follow the
troubleshooting tips.
Most problems can be easily resolved by yourself. If you need additional help, the Brother Solutions
If you are having difficulty with your machine
B
Printing
Difficulty
Suggestions
No printout
Check the interface cable or wireless connection (MFC-665CW and MFC-845CW
only) on both the machine and your computer. (See the Quick Setup Guide.)
Check that the machine is plugged in and that the On/Off key is on.
page 143.)
page 136.)
Check that the correct printer driver has been installed and chosen.
Make sure that the machine is online. Click Start and then Printers and Faxes.
Right-click and choose Brother MFC-XXXX (where XXXX is your model name),
and make sure that Use Printer Offline is unchecked.
Poor print quality
Make sure that the Media Type setting in the printer driver or the Paper Type
setting in the machine’s menu matches the type of paper you are using. (See
Printing for Windows® or Printing and Faxing for Macintosh® in the Software
Make sure that your ink cartridges are fresh. The following may cause ink to clog:
„ The expiration date written on the cartridge package has passed. (Cartridges
stay usable for up to two years if kept in their original packaging.)
„ The ink cartridge was in your machine over six months.
„ The ink cartridge may not have been stored properly before use.
Try using the recommended types of paper. (See Acceptable paper and other
The recommended environment for your machine is between 68° F to 91° F (20°
C to 33° C).
130
Troubleshooting and Routine Maintenance
Printing (Continued)
Difficulty
Suggestions
White horizontal lines appear in text Clean the print head. (See Cleaning the print head on page 148.)
or graphics.
Try using the recommended types of paper. (See Acceptable paper and other
If you want to print on Photo 4"×6" or Photo L 3.5"×5" paper, make sure you use
The machine prints blank pages.
Characters and lines are stacked.
Printed text or images are skewed. Make sure the paper is loaded properly in the paper tray and the paper side guide
Make sure the Jam Clear Cover is set properly.
Smudged stain at the top center of Make sure the paper is not too thick or curled. (See Acceptable paper and other
the printed page.
Printing appears dirty or ink seems Make sure you are using the proper types of paper. (See Acceptable paper and
to run.
Stains appear on the reverse side
or at the bottom of the page.
Make sure the printer platen is not dirty with ink. (See Cleaning the machine printer
Make sure you are using the paper support flap. (See Loading paper and other
There are some dense lines.
The printouts are wrinkled.
Check Reverse Order in the Basic tab of the printer driver.
In the printer driver Basic tab, click Settings, and uncheck Bi-Directional
Printing.
Cannot perform ‘2 in 1 or 4 in 1’
printing.
Check that the paper size setting in the application and in the printer driver are the
same.
Print speed is too slow.
Try changing the printer driver setting. The highest resolution needs longer data
processing, sending and printing time. Try the other quality settings in the printer
driver Basic tab. Also, click the Settings tab, and make sure you uncheck Color
Enhancement (True2Life®).
Turn the borderless feature off. Borderless printing is slower than normal printing.
(See Printing for Windows® or Printing and Faxing for Macintosh® in the Software
User’s Guide on the CD-ROM.)
True2Life® is not working properly. If the image data is not full color in your application (such as 256 color), True2Life®
will not work. Use at least 24 bit color data with the True2Life® feature.
Machine feeds multiple pages.
Make sure the paper is loaded properly in the paper tray. (See Loading paper and
Check that more than two types of paper are not loaded in the paper tray at any
one time.
Printed pages are not stacked
neatly.
Make sure you are using the paper support flap. (See Loading paper and other
Printed pages double feed and
cause a paper jam.
Make sure you pull out the paper support until it clicks and unfold the paper
support flap.
Machine does not print from Paint
Brush.
Try setting the Display setting to ‘256 colors.’
Try to reduce the print resolution. (See Printing for Windows® or Printing and
Faxing for Macintosh® in the Software User’s Guide on the CD-ROM.)
Machine does not print from Adobe
Illustrator.
131
Printing (Continued)
Difficulty
Suggestions
Reduce the print resolution. (See Printing for Windows® or Printing and Faxing for
Macintosh® in the Software User’s Guide on the CD-ROM.)
Machine cannot print full pages of a
document.
Out of memorymessage occurs.
Reduce the complexity of your document and try again. Reduce the graphic
quality or the number of font sizes within your application software.
Printing Received Faxes
Difficulty
Suggestions
Condensed print and white streaks You probably had a bad connection, with static or interference on the telephone
across the page or the top and
bottom of sentences are cut off.
line. Ask the other party to send the fax again.
Vertical black lines when receiving. The sender's scanner may be dirty. Ask the sender to make a copy to see if the
problem is with the sending machine. Try receiving from another fax machine.
Received color fax prints only in
black and white.
Replace the color ink cartridges that are empty or nearly empty, and then ask the
Left and Right margins are cut off or Turn on Auto Reduction. (See Printing a reduced incoming fax on page 51.)
a single page is printed on two
pages.
Phone Line or Connections
Difficulty
Suggestions
Dialing does not work. (No dial
tone)
Check that the machine is plugged in and that the On/Off key is on.
Check all line cord connections.
(Canada only) Change Tone/Pulse setting. (See Quick Setup Guide.)
Send a fax manually and wait to hear the fax receiving tone before you press
The machine does not answer
when called.
Make sure the machine is in the correct receiving mode for your setup. (See
your machine to hear it answer. If there is still no answer, check the telephone line
cord connection. If there is no ringing when you call your machine, ask your
telephone company to check the line.
Receiving Faxes
Difficulty
Suggestions
Cannot receive a fax.
Check all line cord connections.
Make sure the machine is in the correct receiving mode for your setup. (See
If you often have interference on the phone line, try changing the menu setting of
132
Troubleshooting and Routine Maintenance
Sending Faxes
Difficulty
Suggestions
Cannot send a fax.
Check all line cord connections.
Make sure that the Fax
Ask the other party to check that the receiving machine has paper.
Transmission Verification Report
says ‘Result:NG’.
There is probably temporary noise or static on the line. Try sending the fax again.
If you send a PC FAX message and get ‘Result:NG’ on the Transmission
Verification Report, your machine may be out of memory. To gain extra memory,
you can turn off Advanced Fax Operation (see Turning off Advanced Fax
to check your phone line.
If you often get transmission errors due to possible interference on the phone line,
Poor fax send quality.
Try changing your resolution to Fineor S.Fine. Make a copy to check your
machine's scanner operation. If the copy quality is not good, clean the scanner.
Vertical black lines when sending.
If the copy you made shows the same problem, clean the scanner. (See Cleaning
Handling Incoming Calls
Difficulty
Suggestions
The machine ‘Hears’ a voice as a
CNG Tone.
If Easy Receive is set to on, your machine is more sensitive to sounds. It may
mistakenly interpret certain voices or music on the line as a fax machine calling
and respond with fax receiving tones. Deactivate the machine by pressing
Sending a fax call to the machine. If you answered on an external or extension phone, press your Fax Receive Code
(the factory setting is l 5 1). When your machine answers, hang up.
Custom features on a single line.
If you have Call Waiting, Call Waiting/Caller ID, Voice Mail, an alarm system or
other custom feature on a single phone line with your machine, it may create a
problem sending or receiving faxes.
For example: If you subscribe to Call Waiting or some other custom service and
its signal comes through the line while your machine is sending or receiving a fax,
the signal can temporarily interrupt or disrupt the faxes. Brother's ECM feature
should help overcome this problem. This condition is related to the telephone
system industry and is common to all devices that send and receive information
on a single, shared line with custom features. If avoiding a slight interruption is
crucial to your business, a separate phone line with no custom features is
recommended.
133
Copying Difficulties
Difficulty
Suggestions
Cannot make a copy.
Make sure that the Copy
key is illuminated. (See Entering Copy mode
Vertical streaks appear in copies.
If you see vertical streaks on copies, clean the scanner. (See Cleaning the
Poor copy results when using the
ADF.
Scanning Difficulties
Difficulty
Suggestions
TWAIN/WIA errors appear while
scanning.
Make sure the Brother TWAIN/WIA driver is chosen as the primary source. In
PaperPort® SE with OCR, click File, Scan and choose the Brother TWAIN/WIA
driver.
Poor scanning results when using
the ADF.
Software Difficulties
Difficulty
Suggestions
Cannot install software or print.
Run the Repair MFL-Pro Suite program on the CD-ROM. This program will repair
and reinstall the software.
‘Device Busy’
Make sure the machine is not showing an error message on the LCD.
®
PhotoCapture Center Difficulties
Difficulty
Suggestions
Removable Disk does not work
properly.
1
Have you installed the Windows® 2000 update? If not, do the following:
1) Unplug the USB cable.
2) Install the Windows® 2000 update, and see the Quick Setup Guide. After
the installation the PC will be automatically restarted.
3) Wait about 1 minute after you restart the PC, and then connect the USB
cable.
2
3
Take out the media card and put it back in again.
If you have tried ‘Eject’ from within Windows®, take out the media card before
you continue.
4
5
If an error message appears when you try to eject the media card, it means
the card is being accessed. Wait a while and then try again.
If all of the above do not work, turn off your PC and machine, and then turn
them on again. (You will have to unplug the power cord of the machine to turn
it off.)
Cannot access Removable Disk
from Desktop icon.
Make sure you have put the media card into the media slot.
134
Troubleshooting and Routine Maintenance
Network Difficulties
Difficulty
Suggestions
Cannot print over the Network.
Make sure that your machine is powered on and is online and in Ready mode.
Network settings printed in this list. Reconnect the LAN cable to the hub to verify
that the cabling and network connections are good. If possible, try connecting the
machine to a different port on your hub using a different cable. If the connections
are good, the machine shows LAN Activefor 2 seconds.
(If you are using a wireless connection (MFC-665CW and MFC-845CW only) or
are having Network problems, see the Network User’s Guide on the CD-ROM for
more information.)
(For Windows® users only) A Firewall setting on your PC may be rejecting the
necessary network connection. Follow the instructions below to configure the
Firewall. If you are using a personal Firewall software, see the User’s Guide for
your software or contact the software manufacturer.
The network scanning feature does
not work.
The network PC-Fax Receive
feature does not work.
<Windows® XP SP2 users>
1
Click the Start button, Control Panel and then Windows Firewall. Make sure
that Windows Firewall on the General tab is set to On.
2
3
Click Advanced tab and Settings button in Network Connection Settings.
Click Add button, and in the "Description of service" field, enter any name. In
the "Name or IP Address" field enter "localhost". In the internal and external
port numbers fields enter "54925" for network scanning. Choose UDP and
click OK. Repeat this step adding Port 54926 for network PC-FAX receiving
and Port 137 for both network scanning and network PC-FAX receiving.
4
Make sure the new settings are added and the box is checked, and then click
OK.
<Windows® users>
Your computer cannot find your
machine.
Firewall setting on you PC may be rejecting the necessary network connection.
For detail, see the instruction above.
<Macintosh® users>
Re-select your machine in the DeviceSelector application located in Macintosh
HD/Library/Printers/Brother/Utilities or from the model of ControlCenter2.
135
Error messages
B
As with any sophisticated office product, errors may occur. If this happens, your machine identifies
the error and shows an error message. The most common error messages are shown below.
You can correct most errors by yourself. If you need more help, the Brother Solutions Center offers
the latest FAQs and troubleshooting tips.
Error Message
Cause
Action
Comm.Error
Poor phone line quality caused a Send the fax again or connect the machine
communication error.
to another telephone line. If the problem
continues, call the telephone company and
ask them to check your phone line.
Connection Fail
Cover is Open
You tried to poll a fax machine
that is not in Polled Waiting mode. setup.
Check the other fax machine's polling
The scanner cover is not closed
completely.
Lift the scanner cover and then close it
again.
The ink cartridge cover is not
completely closed.
Firmly close the ink cartridge cover until it
clicks.
Data Remaining
Print data is left in the machine's Re-start printing from your computer.
memory.
Print data is left in the machine's Press Stop/Exit. The machine will cancel
memory. The USB cable was
unplugged while the computer
was sending the data to the
machine.
the job and clear it from the memory. Try to
print again.
Disconnected
Document Jam
The other person or other
person's fax machine stopped the
call.
Try to send or receive again.
fed properly, or the document
scanned from the ADF was too
long.
DR Mode in Use
Ring mode. You cannot change
the Receive Mode from Manual to
another mode.
High Temperature
Ink Empty
The print head is too warm.
Allow the machine to cool down.
print operations. While memory is
available, black and white faxes
will be stored in the memory. If a
sending machine has a color fax,
the machine's ‘handshake’ will
ask that the fax be sent as black
and white. If the sending machine
has the ability to convert it, the
color fax will be stored in the
memory as a black and white fax.
136
Troubleshooting and Routine Maintenance
Error Message
Low Temperature
Media Error
Cause
Action
The print head is too cold.
Allow the machine to warm up.
The media card is either
corrupted, improperly formatted,
or there is a problem with the
media card.
Put the card firmly into the slot again to
make sure it is in the correct position. If the
error remains, check the media drive by
putting in another media card that you
know is working.
Near Empty
machine has a color fax, the
machine's ‘handshake’ will ask
that the fax be sent as black and
white. If the sending machine has
the ability to convert it, the color
fax will be received into memory
as a black and white fax.
No Caller ID
There is no incoming call history. If you want to use the Caller ID feature call
You did not receive calls or you
your telephone company. (See Caller ID
ID service from your telephone
company.
No Cartridge
No File
An ink cartridge is not installed
properly.
Reinstall the ink cartridge. (See Replacing
The media card in the media drive Put the correct media card into the slot
does not contain a .JPG file.
again.
No Paper Fed
The machine is out of paper or
paper is not properly loaded in the
paper tray.
Do one of the following:
„ Refill the paper in the paper tray, and
then press Black Start or Color Start.
„ Remove the paper and load it again
and then press Black Start or
Color Start.
The paper is jammed in the
machine.
No Response/Busy
Not Registered
The number you dialed does not Verify the number and try again.
answer or is busy.
You tried to access a Speed Dial Set up the Speed Dial number. (See
number that is not programmed.
137
Error Message
Cause
Action
Out of Memory
The machine's memory is full.
Fax sending or copy operation in
progress
Do one of the following:
„ Press Stop/Exit and wait until the other
operations in progress finish and then
try again.
„ Clear the data in the memory. To gain
extra memory, you can turn off
Advanced Fax Operation. (See Turning
page 81.)
„ Print the faxes that are in the memory.
page 51.)
Printing operation in progress
Reduce print resolution. (For details, see
®
Printing for Windows or Printing and
®
Faxing for Macintosh in the Software
User’s Guide on the CD-ROM.)
Paper Jam
Paper is jammed in the machine. Open the Jam Clear Cover (at the back of
the machine) and remove the jammed
Unable to Change XX The machine has a mechanical
Open the scanner cover and remove any
foreign objects inside the machine. If the
error message continues, do one of the
following:
problem.
Unable to Clean XX
—OR—
Unable to Init. XX
A foreign objects such as a clip or
ripped paper is in the machine.
Unable to Print XX
„ (MFC-440CN only)
disconnecting the machine so you will
not lose any important messages.
Then, disconnect the machine from the
power for several minutes and then
reconnect it.
Unable to Scan XX
Unable to use
Phone XX
„ (MFC-665CW and MFC-845CW only)
Disconnect the machine from the
power for several minutes, then
reconnect it. (The machine can be
turned off for approximately 24 hours
without losing faxes stored in the
memory. See Transferring your faxes
Wrong Paper Size
Wrong USB device
Paper is not the correct size.
Load the correct size of paper (Letter,
Legal or A4), and then press Black Start
or Color Start.
A non-PictBridge compatible or
broken device has been
Unplug the device from the PictBridge port,
then press On/Off to turn the machine off
connected to the PictBridge port. and then on again.
138
Troubleshooting and Routine Maintenance
e Press a or b to choose
Fax Transfer.
Transferring your faxes or Fax
Journal report
B
Press OK.
If the LCD shows:
f Do one of the following:
„ If the LCD shows No Data, there are
no faxes left in the machine's
memory.
„ Unable to Change XX
„ Unable to CleanXX
„ Unable to Init.XX
„ Unable to PrintXX
„ Unable to ScanXX
„ Unable to use Phone XX
Press Stop/Exit.
„ Enter the fax number to which faxes
will be forwarded.
g Press Black Start.
We recommend transferring your faxes to
another fax machine or to your PC. (See
page 139.)
Transferring faxes to your PC
B
You can transfer the faxes from your
machine's memory to your PC.
a Press Stop/Exit to interrupt the error
You can also transfer the Fax Journal report
to see if there are any faxes you need to
transfer. (See Transferring Fax Journal report
temporarily.
b Make sure you have installed MFL-Pro
Suite on your PC, and then turn on PC
FAX Receiving on the PC. (For details
®
Note
see PC- FAX receiving for Windows in
the Software User’s Guide on the
CD-ROM.)
If there is an error message on the
machine's LCD, after the faxes have been
transferred, disconnect the machine from
the power source for several minutes, and
then reconnect it.
c Make sure you have set PC Fax
Receive on the machine. (See PC Fax
If faxes are in the machine’s memory
when you set up PC Fax Receive, the
LCD will ask if you want to transfer the
faxes to your PC.
Transferring faxes to another fax
machine
B
If you have not set up your Station ID, you
cannot enter fax transfer mode.
d Do one of the following:
„ To transfer all faxes to your PC,
press 1. You will be asked if you want
a backup print.
a Press Stop/Exit to interrupt the error
temporarily.
„ To exit and leave the faxes in the
memory, press 2.
b Press Menu.
c Press a or b to choose Service.
Press OK.
e Press Stop/Exit.
d Press a or b to choose
Data Transfer.
Press OK.
139
c Pull the jammed document up and to the
Transferring Fax Journal report to
another fax machine
left.
B
If you have not set up your Station ID, you
cannot enter fax transfer mode.
a Press Stop/Exit to interrupt the error
temporarily.
b Press Menu.
c Press a or b to choose Service.
Press OK.
d Press a or b to choose
Data Transfer.
Press OK.
d Close the ADF cover.
e Press Stop/Exit.
e Press a or b to choose
Report Trans..
Press OK.
Note
To avoid document jams close the ADF
cover properly by pressing it down in the
center.
f Enter the fax number to which Fax
Journal report will be forwarded.
g Press Black Start.
Document is jammed inside the ADF
unit
B
Document jam
B
a Take out any paper from the ADF that is
Documents can jam if they are not inserted or
fed properly, or if they are too long. Follow the
steps below to clear a document jam.
not jammed.
b Lift the document cover.
c Pull the jammed document out to the
Document is jammed in the top of the
ADF unit
left.
B
a Take out any paper from the ADF that is
not jammed.
b Open the ADF cover.
d Close the document cover.
e Press Stop/Exit.
140
Troubleshooting and Routine Maintenance
d Remove the Jam Clear Cover (1) from
the back of the machine. Pull the
Printer jam or paper jam
B
jammed paper out of the machine.
Take out the jammed paper depending on
where it is jammed in the machine.
a Pull the paper tray (1) out of the
machine.
1
b Pull out the jammed paper (1).
1
1
c Reset the machine by lifting the scanner
cover from the front of the machine and
then closing it.
„ If you cannot remove the jammed
paper from the front of the machine,
or the error message still appears on
the LCD after you have removed the
jammed paper, please go to the next
step.
e Put the Jam Clear Cover back on.
Make sure the cover is set properly.
141
f Using both hands, use the plastic tabs
on both sides of the machine to lift the
scanner cover (1) until it locks securely
into the open position.
h Push the paper tray firmly back into the
machine.
Note
Make sure that there is no jammed
paper left in the corners of the machine.
Make sure you pull out the paper support
until it clicks.
1
Note
Dial Tone
B
If the paper is jammed under the print
head, unplug the machine from the power
source, and then move the print head to
take out the paper.
Setting the dial tone to Detection will shorten
the dial detect pause.
a Press Menu.
g Lift the scanner cover to release the
lock (1). Gently push the scanner cover
support down (2) and close the scanner
cover (3).
b Press a or b to choose
Initial Setup.
Press OK.
c Press a or b to choose Dial Tone.
Press OK.
d Press a or b to choose Detectionor
No Detection.
Press OK.
e Press Stop/Exit.
142
Troubleshooting and Routine Maintenance
Phone line interference
B
Routine maintenance
B
If you are having problems sending or
Replacing the ink cartridges
B
receiving a fax due to possible interference
on the phone line, we recommend that you
adjust the Equalization for compatibility to
reduce the modem speed for fax operations.
Your machine is equipped with an ink dot
counter. The ink dot counter automatically
monitors the level of ink in each of the 4
cartridges. When the machine detects an ink
cartridge is running out of ink, the machine
will tell you with a message on the LCD.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
The LCD will tell you which ink cartridge is low
or needs replacing. Be sure to follow the LCD
prompts to replace the ink cartridges in the
correct order.
c Press a or b to choose
Miscellaneous.
Press OK.
Even though the machine tells you that an ink
cartridge is empty, there will be a small
amount of ink left in the ink cartridge. It is
necessary to keep some ink in the ink
cartridge to prevent air from drying out and
damaging the print head assembly.
d Press a or b to choose
Compatibility.
Press OK.
e Press a or b to choose Normal(or
Basic).
„ Basicreduces the modem speed to
9600 bps. Unless interference is a
recurring problem on your phone
line, you may prefer to use it only
when needed.
a Open the ink cartridge cover.
If one or more ink cartridges are empty,
for example Black, the LCD shows
Ink Emptyand Black.
„ Normalsets the modem speed at
14400 bps. (factory setting)
Press OK.
b Pull the lock release lever down and
take out the ink cartridge for the color
shown on the LCD.
f Press Stop/Exit.
Note
When you change the compatibility to
Basic, the ECM feature is only available
for color fax sending.
143
Note
If the protective yellow caps come off
when you open the bag, the cartridge will
not be damaged.
e Each color has its own correct position.
Insert the ink cartridge in the direction of
the arrow on the label.
brother
XXXX
M
f Lift the lock release lever and push it
until it clicks, and then close the ink
cartridge cover.
c Open the new ink cartridge bag for the
color shown on the LCD, and then take
out the ink cartridge.
d Remove the protective yellow cap (1).
1
Improper Setup
g If you replaced an ink cartridge, the LCD
may ask you to verify that it was a brand
new one. (For example,
DO NOT touch the area shown in the
illustration below.
Did You Change Black) For each
new cartridge you installed, press
1 (Yes) to automatically reset the ink dot
counter for that color. If the ink cartridge
you installed is not a brand new one, be
sure to press 2 (No).
If you wait until the LCD shows
Near Emptyand Ink Empty, the
machine will automatically reset the ink
dot counter.
144
Troubleshooting and Routine Maintenance
Note
Brother strongly recommends that you do
not refill the ink cartridges provided with
your machine. We also strongly
recommend that you continue to use only
Genuine Brother Brand replacement ink
cartridges. Use or attempted use of
potentially incompatible ink and/or
If the LCD shows No Cartridgeafter
you install the ink cartridges, check that
the ink cartridges are installed properly.
WARNING
cartridges in the Brother machine may
cause damage to the machine and/or may
result in unsatisfactory print quality. Our
warranty coverage does not apply to any
problem that is caused by the use of
unauthorized third party ink and/or
If ink gets in your eyes, wash them out with
water at once and call a doctor if you are
concerned.
cartridges. To protect your investment and
obtain premium performance from the
Brother machine, we strongly recommend
the use of Genuine Brother Supplies.
CAUTION
DO NOT take out ink cartridges if you do
not need to replace them. If you do so, it
may reduce the ink quantity and the
machine will not know the quantity of ink left
in the cartridge.
Cleaning the outside of the
machine
B
DO NOT touch the cartridge insertion slots.
If you do so, the ink may stain your skin.
CAUTION
If ink stains your skin or clothing, wash with
soap or detergent at once.
Use neutral detergents. Cleaning with
volatile liquids such as thinner or benzine
will damage the outside surface of the
machine.
If you mix the colors by installing an ink
cartridge in the wrong position, clean the
print head several times after correcting the
cartridge installation.
DO NOT use cleaning materials that
contain ammonia.
Once you open an ink cartridge, install it in
the machine and use it up within six months
of installation. Use unopened ink cartridges
by the expiration date written on the
cartridge package.
DO NOT use isopropyl alcohol to remove
dirt from the control panel. It may crack the
panel.
DO NOT dismantle or tamper with the ink
cartridge, this can cause the ink to leak out
of the cartridge.
145
Clean the outside of the machine as
follows:
Cleaning the scanner
B
B
a Lift the document cover (1). Clean the
scanner glass (2) and the white
plastic (3) with isopropyl alcohol on a
soft lint-free cloth.
a Pull the paper tray (1) completely out of
the machine.
1
1
3
b Wipe the outside of the machine with a
soft cloth to remove dust.
2
b In the ADF unit, clean the white bar (1)
and the glass strip (2) under it with
isopropyl alcohol on a lint-free cloth.
1
2
c Remove anything that is stuck inside the
paper tray.
d Wipe the paper tray with a soft cloth to
remove dust.
e Put the paper tray firmly back in the
machine.
146
Troubleshooting and Routine Maintenance
Cleaning the machine printer
platen
Cleaning the paper pick-up
roller
B
B
a Pull the paper tray completely out of the
WARNING
machine.
Be sure to unplug the machine from the AC
power outlet before cleaning the printer
platen (1).
b Unplug the machine from the AC power
outlet and remove the Jam Clear
Cover (1).
If ink is scattered on or around the printer
platen wipe it off with a soft, dry, lint-free
cloth.
1
c Clean the Paper Pick-up Roller (1) with
isopropyl alcohol on a cotton swab.
1
a Using both hands, use the plastic tabs
on both sides of the machine to lift the
scanner cover until it locks securely into
the open position.
1
b Clean the machine printer platen (1).
d Put the Jam Clear Cover back on.
Make sure the cover is set properly.
e Put the paper tray firmly back in the
machine.
f Re-connect the power cord.
147
Cleaning the print head
B
Checking the print quality
B
To ensure the good print quality, the machine
will regularly clean the print head. You can
start the cleaning process manually if
needed.
If faded or streaked colors and text appear on
your output, some of the nozzles may be
clogged. You can check this by printing the
Print Quality Check Sheet and looking at the
nozzle check pattern.
Clean the print head and ink cartridges if you
get a horizontal line in the text or graphics on
your printed pages. You can clean Black only,
three colors at a time (Cyan/Yellow/Magenta),
or all four colors at once.
a Press Ink.
b Press a or b to choose Test Print.
Press OK.
Cleaning the print head consumes ink.
Cleaning too often uses ink unnecessarily.
c Press a or b to choose
Print Quality.
Press OK.
CAUTION
d Press Color Start.
DO NOT touch the print head. Touching the
print head may cause permanent damage
and may void the print head's warranty.
The machine begins printing the Print
Quality Check Sheet.
e Check the quality of the four color blocks
on the sheet.
a Press Ink.
f The LCD asks you if the print quality is
OK.
b Press a or b to choose Cleaning.
Press OK.
Do one of the following:
„ If all lines are clear and visible, press
1 (Yes) to finish the Print Quality
check.
„ If you can see missing short lines as
shown below, press 2 to choose No.
c Press a or b to choose Black, Color
or All.
Press OK.
The machine cleans the print head.
When cleaning is finished, the machine
will go back to standby mode
automatically.
OK
Poor
Note
If you clean the print head at least five
times and the print has not improved, call
Brother Customer Service (See Brother
g The LCD asks you if the print quality is
OK for black and three colors.
Press 1 (Yes) or 2 (No).
h The LCD asks you if you want to start
cleaning.
Press 1 (Yes).
The machine starts cleaning the print
head.
148
Troubleshooting and Routine Maintenance
i After cleaning is finished, press
Color Start.
Checking the printing
alignment
B
The machine starts printing the Print
Quality Check Sheet again and then
You may need to adjust the printing
alignment after transporting the machine if
your printed text becomes blurred or images
become faded.
j Press Stop/Exit.
If you repeat this procedure at least five
times and the print quality is still poor,
replace the ink cartridge for the clogged
color.
a Press Ink.
b Press a or b to choose Test Print.
Press OK.
After replacing the ink cartridge, check
the print quality. If the problem still
exists, repeat the cleaning and test print
procedures at least five times for the
new ink cartridge. If ink is still missing,
call Brother Customer Service (see
c Press a or b to choose Alignment.
Press OK.
d Press Black Start or Color Start.
The machine starts printing the
Alignment Check Sheet.
CAUTION
e Check the 600 dpi and 1200 dpi test
prints to see if number 5 most closely
matches number 0.
DO NOT touch the print head. Touching the
print head may cause permanent damage
and may void the print head's warranty.
f Do one of the following:
„ If the number 5 sample of both the
600 dpi and 1200 dpi are the best
matches, press 1 (Yes) to finish the
Alignment Check.
Note
„ If another test print number is a
better match for either 600 dpi or
1200 dpi, press 2 (No) to choose it.
i
g For 600 dpi, press the number of the test
print that most closely matches the
number 0 sample (1-8).
When a print head
nozzle is clogged
the printed
sample looks like
this.
After the print
head nozzle is
cleaned, the
horizontal lines
are gone.
h For 1200 dpi, press the number of the
test print that most closely matches the
number 0 sample (1-8).
i Press Stop/Exit.
149
Checking the ink volume
B
Uninstalling and installing the
handset and handset cradle
(MFC-665CW only)
Although an ink volume icon appears on the
LCD, you can use the Ink key to see a large
graph showing the ink that is left in each
cartridge.
16
If you do not use the handset you can remove
the handset and handset cradle.
a Press Ink.
Uninstalling the handset and handset
cradle
b Press a or b to choose Ink Volume.
Press OK.
B
The LCD shows the ink volume.
a Unplug the curled handset cord from the
machine.
c Press Stop/Exit.
Note
You can check the ink volume from your
®
computer. (See Printing for Windows or
®
Printing and Faxing for Macintosh in the
Software User’s Guide on the CD-ROM.)
b Pull the tab (1) back and hold it in
position as you push the cradle (2) to the
back of the machine.
1
2
150
Troubleshooting and Routine Maintenance
c Attach the side cover.
b Align the recessed arrows on the cradle
with those on the machine, and then
slide the cradle toward the front of the
machine until it clicks into place.
Installing the handset and handset
cradle
B
c Connect the curled handset cord to the
a Remove the side cover.
machine.
Note
If you cannot open the cover with your
hand, use a coin to open it.
151
d Pull the tab (1) back and hold it in
position as you push the bracket (2) to
the back of the machine.
Uninstalling and installing the
cradle and the bracket
(MFC-845CW only)
16
Uninstalling the cradle and the
bracket
B
If you want to use the cordless handset
separately from the machine, you can
remove the cradle and the bracket.
1
a Unplug the AC adapter from AC power
outlet.
2
b Remove the AC adapter cord from the
e Attach the side cover.
guide on the side of the machine.
c Press the tab (1) and lift the cradle (2).
Installing the cradle and the bracket
B
a Remove the side cover.
1
2
Note
If you cannot open the cover with your
hand, use a coin to open it.
152
Troubleshooting and Routine Maintenance
b Align the recessed arrows on the
bracket with those on the machine, and
then slide the bracket toward the front of
the machine until it clicks into place.
e Push the cradle down.
f Route the AC power cord through the
guide on the side of the machine.
c Make sure you plug the connector into
the jack (1) and route the cable through
the hook (2) as shown below.
g Plug the AC adapter into the AC power
outlet.
1
2
d Press the tab (1) and place the front of
the cradle in position.
1
153
Machine Information
B
Packing and shipping
the machine
B
Checking the serial number
B
When you transport the machine, use the
packing materials that came with your
machine. If you do not pack the machine
properly, you could void your warranty.
You can see the machine’s serial number on
the LCD.
a Press Menu.
CAUTION
b Press a or b to choose
Machine Info..
Press OK.
It is important to allow the machine to ‘park’
the print head after a print job. Listen
carefully to the machine before unplugging
it to make sure that all mechanical noise
has stopped. Not allowing the machine to
finish this parking process may lead to print
problems and possible damage to the print
head.
c Press a or b to choose Serial No..
Press OK.
d Press Stop/Exit.
a Open the ink cartridge cover.
b Pull the lock release levers down and
take out all the ink cartridges. (See
page 143.)
c Install the yellow protective part, lift each
lock release lever and push it until it
clicks and then close the ink cartridge
cover.
154
Troubleshooting and Routine Maintenance
h Lift the scanner cover (1) to release the
lock. Gently push the scanner cover
support down (2) and close the scanner
cover (3).
CAUTION
If you are not able to find the yellow
protective part, DO NOT remove the ink
cartridges before shipping. It is essential
that the machine be shipped with either the
yellow protective part or the ink cartridges
in position. Shipping without them will
cause damage to your machine and may
void your warranty.
d Unplug the machine from the telephone
wall jack and take the telephone line
cord out of the machine.
e Unplug the machine from the AC power
i If your machine has a handset, remove
outlet.
it and the handset curled cord.
f (MFC-845CW) Unplug the AC adapter
from the AC power outlet and remove
the AC adapter cord from the guide on
the side of the machine.
j (MFC-845CW) Rotate the machine’s
antenna to the down position.
g Using both hands, use the plastic tabs
on both sides of the machine to lift the
scanner cover until it locks securely into
the open position. Then unplug the
interface cable from the machine, if it is
connected.
155
k Wrap the machine in the bag and put it
in the original carton with the original
packing material.
MFC-440CN
l Pack the printed materials in the original
carton as shown below. Do not pack the
used ink cartridges in the carton.
Note
If you are returning your machine to
Brother as part of the Exchange Service,
pack only the machine. Keep all separate
parts and printed materials to use with
your ‘Exchange’ machine.
156
Troubleshooting and Routine Maintenance
MFC-665CW and MFC-845CW
(MFC-665CW) (MFC-845CW)
m Close the carton and tape it shut.
157
Menu and Features
C
C
On-screen
programming
Menu keys
C
C
Access the main menu.
Your machine is designed to be easy to use
with LCD on-screen programming using the
menu keys. User-friendly programming helps
you take full advantage of all the menu
selections your machine has to offer.
Since your programming is done on the LCD,
we have created step-by-step on-screen
instructions to help you program your
Access the mode and its menu of
temporary settings.
machine. All you need to do is follow the
instructions as they guide you through the
menu selections and programming options.
a
b
d
Scroll through the current menu
level.
Memory storage
C
Even if there is a power failure, you will not
lose the settings you have chosen using the
Menu key because they are stored
permanently. Also, you will not lose your
settings in the PhotoCapture, Fax and Copy
mode key menus if you have chosen
Set New Default. You may have to reset
the date and time.
Go back to the previous menu level.
Go to the next menu level.
„ Go to the next menu level.
„ Accept an option.
c
„ Cancel the current operation.
„ Go back to the previous menu
level.
Note
„ Stop the current operation.
During a power failure the MFC-665CW
and MFC-845CW will retain messages
that are in the memory for approximately
24 hours.
158
Menu and Features
Menu table
C
The menu table will help you understand the menu selections and options that are found in the
machine's programs. The factory settings are shown in Bold with an asterisk.
Menu (
)
C
Level1
Level2
Level3
Options
Descriptions
Page
General Setup Mode Timer
—
Off
Sets the time to return to
Fax mode.
26
0 Sec
30 Secs
1 Min
2 Mins*
5 Mins
Paper Type
Paper Size
Volume
—
—
PlainPaper*
Sets the type of paper in
the paper tray.
26
Inkjet Paper
Brother Photo
Other Photo
Transparency
Letter*
Sets the size of the paper 27
in the paper tray.
Legal
A4
A5
4"x6"
Off
Ring
Adjusts the ring volume.
27
27
28
28
Low
Med*
High
Off
Beeper
Speaker
Adjusts the volume level
of the beeper.
Low*
Med
High
Off
Adjusts the speaker
volume.
Low
Med*
High
Low*
High
Handset
(MFC-665CW
only)
Adjusts the handset
volume.
The factory settings are shown in Bold with an asterisk.
159
Level1
Level2
Level3
Options
Descriptions
Page
General Setup Volume
Volume
On
For the hearing-impaired, 30
you can set the volume to
the
Volume Amplify:On
setting on a permanent or
temporary basis.
Amplify
(Permanent/
Temporary)
(Continued)
(Continued)
(MFC-665CW
only)
Off*
Auto Daylight
On/Off Setting
LCD Settings
—
—
On
Changes for Daylight
Savings Time
automatically.
30
24
Off*
Fax Receive:On Customizes the On/Off
key to receive faxes even
in off mode.
Fax Receive:Off
*
LCD Contrast Light
Adjusts the contrast of the 31
LCD.
Med*
Dark
Backlight
Dim Timer
Light*
You can adjust the
brightness of the LCD
backlight.
31
Med
Dark
Off
You can set how long the 31
LCD backlight stays on
after the last key press.
10 Secs
20 Secs
30 Secs*
Off*
Off Timer
You can set how long the 31
LCD stays on for after the
last key press.
1 Min
2 Mins
3 Mins
5 Mins
10 Mins
30 Mins
—
Wallpaper
You can choose the
wallpaper of the LCD.
32
Echo Control
—
level1
level2
level3
level4
Adjusts the Echo Control See
level. Digital
Cordless
Handset
User’s
Guide
Fax
Setup Receive Ring Delay
0
Sets the number of rings 49
before the machine
answers in Fax Only or
Fax/Tel mode.
(MFC-440CN
only)
1
2
3
4*
The factory settings are shown in Bold with an asterisk.
160
Menu and Features
Level1
Level2
Level3
Options
Descriptions
Page
Fax
Setup Receive
Ring Delay
Sets the number of rings
before the machine
answers in Fax Only or
Fax/Tel mode.
49
Ring Delay
(MFC-665CW
and
MFC-845CW
only)
(Continued)
(Continued)
0
1
2
3
4*
Toll Saver
Cost saving feature: the
machine rings 2 times if
there are messages and 4
times if there are no
messages, so you can
hang up and not pay for
the call.
74
On
Off*
F/T Ring
Time
20 Sec*
30 Sec
40 Sec
70 Sec
Sets the pseudo/double-
ring time in Fax/Tel mode.
49
50
Easy Receive On*
Receives fax messages
without pressing the
Black Start or
Off
Semi
Color Start key.
(MFC-665CW
and MFC-845CW
only)
Remote Codes On*
Allows you to answer all
calls at an extension or
external phone and use
codes to turn the machine
on or off. You can
62
(l51, #51)
Off
personalize these codes.
Auto
Reduction
On*
Off
—
Reduces the size of
incoming faxes.
51
66
Set Quick-Dial Speed-Dial
Stores Speed-Dial
numbers, so you can dial
by pressing only a few
keys (and Start).
Setup Groups
—
Sets up a Group number
for Broadcasting.
68
The factory settings are shown in Bold with an asterisk.
161
Level1
Level2
Report Setting Transmission On
On+Image
Level3
Options
Descriptions
Page
Fax
Initial setup for
87
Transmission Verification
Report and Fax Journal
Report.
(Continued)
Off*
Off+Image
Off
Journal
Period
87
Every 50 Faxes
Every 6 Hours
Every 12 Hours
Every 24 Hours
Every 2 Days
Every 7 Days
Off*
*
Advanced Fax
Operation
Fwd/Page/
Store
Sets the machine to
forward fax messages, to
call your pager, to store
incoming faxes in the
memory (so you can
retrieve them while you
are away from your
machine), to preview
faxes or to send faxes to
your PC.
76
Fax Forward
Paging
Fax Storage
Fax Preview
(MFC-665CW
and MFC-845CW
only)
PC Fax Receive
Remote
Access
Access Code:
Set your own code for
Remote Retrieval.
82
51
43
---l
Print Fax
(Backup Print)
—
—
Prints incoming faxes
stored in the memory.
Remaining Jobs
—
Check which jobs are in
the memory and lets you
cancel chosen jobs.
Setup Msg Ctr OGM
Msg Ctr OGM
F/T OGM
Play/Record or erase the 71
outgoing message.
(MFC-665CW
and MFC-845CW
only)
ICM Max.Time 30 Sec*
Choose the maximum
length of incoming
messages.
74
75
60 Sec
120 Sec
180 Sec
On*
ICM
Allows you to turn the
speaker volume for voice
messages as they come in
On or Off.
Rec.Monitr
Off
The factory settings are shown in Bold with an asterisk.
162
Menu and Features
Level1
Level2
Miscellaneous TX Lock
(MFC-440CN
Level3
Options
Descriptions
Page
Fax
—
Prohibits most operations 33
other than receiving faxes.
(Continued)
only)
Mem Security
—
Prohibits most functions
except receivingfaxes into
memory.
34
(MFC-665CW
and
MFC-845CW
only)
Compatibility Normal*
Adjusts the transmissions 143
that are having problems.
Basic
Distinctive
Caller ID
Off*
Uses the Telephone
company's Distinctive
Ring subscriber service to
register the ring pattern
with the machine.
54
Set(On)
Display#
View or print a list of the
last 30 Caller IDs stored in
the memory.
56
Print Report
Area Code
Set up your 3-digit area
code only if you do not dial
it within your own area
code.
(USA only)
LAN
(MFC-440CN
only)
TCP/IP
BOOT Method
Auto*
Static
RARP
Chooses the BOOT
method that best suits
your needs.
See
Network
User's
Guide on
the CD-
ROM
BOOTP
DHCP
IP Address
Subnet Mask
Gateway
[000-255].
[000-255].
Enter the IP address.
[000-255].
[000-255]
[000-255].
[000-255].
[000-255].
[000-255]
[000-255].
[000-255].
Enter the Subnet mask.
Enter the Gateway
address.
[000-255].
[000-255]
BRN_XXXXXX
Auto*
Node Name
Enter the Node name.
WINS Config
Chooses the WINS
configuration mode.
Static
The factory settings are shown in Bold with an asterisk.
163
Level1
Level2
Level3
Options
Descriptions
Page
LAN
TCP/IP
WINS Server
(Primary)
Specifies the IP address
See
(MFC-440CN
only)
000.000.000.000 of the primary or
Network
User's
Guide on
the CD-
ROM
(Continued)
secondary server.
(Secondary)
000.000.000.000
(Continued)
DNS Server
(Primary)
Specifies the IP address
000.000.000.000 of the primary or
secondary server.
(Secondary)
000.000.000.000
APIPA
On*
Automatically allocates
the IP address from the
link-local address range.
Off
Setup Misc.
Ethernet
Auto*
Chooses the Ethernet link
mode.
100B-FD
100B-HD
10B-FD
10B-HD
Yes
Factory Reset
—
Restores all network
settings to the factory
default.
No
TCP/IP(Wired) BOOT Method
Auto*
Static
RARP
Chooses the BOOT
method that best suits
your needs.
See
LAN
Network
User's
Guide on
the CD-
ROM
(MFC-665CW
and MFC-845CW
only)
BOOTP
DHCP
IP Address
Subnet Mask
Gateway
[000-255].
[000-255].
Enter the IP address.
[000-255].
[000-255]
[000-255].
[000-255].
[000-255].
[000-255]
[000-255].
[000-255].
Enter the Subnet mask.
Enter the Gateway
address.
[000-255].
[000-255]
BRN_XXXXXX
Auto*
Node Name
Enter the Node name.
WINS Config
Chooses the WINS
configuration mode.
Static
The factory settings are shown in Bold with an asterisk.
164
Menu and Features
Level1
Level2
Level3
Options
Descriptions
Specifies the IP address
Page
LAN
TCP/IP(Wired) WINS Server
(Primary)
See
000.000.000.000 of the primary or
Network
User's
Guide on
the CD-
ROM
(MFC-665CW
and MFC-845CW
only)
(Continued)
secondary server.
(Secondary)
000.000.000.000
(Continued)
DNS Server
(Primary)
Specifies the IP address
000.000.000.000 of the primary or
secondary server.
(Secondary)
000.000.000.000
APIPA
On*
Automatically allocates
the IP address from the
link-local address range.
Off
TCP/IP(WLAN)
BOOT Method
Auto*
Static
RARP
Chooses the BOOT
method that best suits
your needs.
BOOTP
DHCP
IP Address
Subnet Mask
Gateway
[000-255].
[000-255].
Enter the IP address.
[000-255].
[000-255]
[000-255].
[000-255].
[000-255].
[000-255]
[000-255].
[000-255].
Enter the Subnet mask.
Enter the Gateway
address.
[000-255].
[000-255]
BRW_XXXXXX
Auto*
Node Name
Enter the Node name.
WINS Config
Chooses the WINS
configuration mode.
Static
WINS Server
DNS Server
APIPA
(Primary)
Specifies the IP address
000.000.000.000 of the primary or
secondary server.
(Secondary)
000.000.000.000
(Primary)
Specifies the IP address
000.000.000.000 of the primary or
secondary server.
(Secondary)
000.000.000.000
On*
Automatically allocates
the IP address from the
link-local address range.
Off
The factory settings are shown in Bold with an asterisk.
165
Level1
Level2
Level3
Options
Descriptions
Page
LAN
Setup WLAN
Setup Wizard
—
You can configure your
print server.
See
Network
User's
Guide on
the CD-
ROM
(MFC-665CW
and MFC-845CW
only)
SecureEasySetup
—
You can configure the
wireless network easily.
(Continued)
WLAN Status
Status
Signal
—
—
You can see the current
wireless network status.
You can see the current
wireless network signal
strength.
SSID
—
—
You can see the current
SSID.
Comm. Mode
Wired LAN
You can see the current
Communication Mode.
Setup Misc.
Auto*
Chooses the Ethernet link
mode.
100B-FD
100B-HD
10B-FD
10B-HD
Wired LAN*
WLAN
Network I/F
—
—
You can choose the
network connection type.
Factory Reset
Yes
Restores all wired and
wireless network settings
to the factory default.
No
Print Reports Transmission
—
—
Prints these lists and
reports.
88
Help List
—
—
—
—
—
—
—
—
—
—
Quick-Dial
Fax Journal
User Settings
Network
Config
Machine Info. Serial No.
—
—
—
Lets you check the serial
number of your machine.
154
Initial Setup Receive Mode
Fax Only*
Choose the receive mode 46
that best suits your needs.
Fax/Tel
External TAD
(MFC-440CN
only)
Manual
Date/Time
—
—
Puts the date and time on See
the LCD and in headings
of faxes you send.
Quick
Setup
Guide
The factory settings are shown in Bold with an asterisk.
166
Menu and Features
Level1
Level2
Level3
Options
Descriptions
Set your name and fax
Page
Initial Setup Station ID
—
Fax:
See
number to appear on each Quick
(Continued)
Name:
page you fax.
Setup
Guide
Tone/Pulse
—
—
—
Tone*
Choose the dialing mode.
(Canada only)
Pulse
Dial Tone
Detection
No Detection*
—
You can shorten the dial
tone detect pause.
142
Register
Handset
Sets the machine to
register the cordless
handset.
See
Digital
Cordless
Handset
User’s
Guide
(MFC-845CW
only)
Local
—
English*
Allows you to change the See
Language
(MFC-440CN and
MFC-665CW
only)
LCD language for your
country.
Quick
Setup
Guide
French
(Canada only)
The factory settings are shown in Bold with an asterisk.
Fax (
)
C
Level1
Level2
Level3
Options
Descriptions
Page
Fax Resolution
—
—
Standard*
Sets the resolution for
outgoing faxes.
41
Fine
S.Fine
Photo
Auto*
Light
Contrast
—
—
—
—
Changes the lightness or
darkness of faxes you send.
41
Dark
Speed-Dial
Alphabetical You can dial by pressing only 63
Order
a few keys (and Start).
Numerical
Order
The factory settings are shown in Bold with an asterisk.
167
Level1
Level2
Level3
Options
Descriptions
Page
Outgoing Call Make a Phone
Call
—
—
You can choose a number
from the Outgoing Call
history and then make a
phone call to it, send a fax to
it, add it to Speed-Dial, or
delete it.
64
(MFC-665CW
and MFC-845CW
only)
Send a fax
Add to Speed-
Dial
Delete
Caller ID hist. Make a Phone
Call
—
—
You can choose a number
from the Caller ID history and
then make a phone call to it,
send a fax to it, add it to
Speed-Dial, or delete it.
65
(MFC-665CW
and MFC-845CW
only)
Send a fax
Add to Speed-
Dial
Delete
Broadcasting
Delayed Fax
Batch TX
Add Number
Complete
—
—
—
—
You can send the same fax
message to more than one
fax number.
40
43
43
—
On
Sets the time of day in
24-hour format that the
delayed faxes will be sent.
Off*
—
On
Combines delayed faxes to
the same fax number at the
same time of day into one
transmission.
Off*
Real Time TX
Polled TX
—
—
—
—
On
You can send a fax without
using the memory.
42
90
Off*
On
Sets up your machine with
an document to be retrieved
by another fax machine.
Off*
Polling RX
—
—
—
—
On
Sets up your machine to poll 89
another fax machine.
Off*
On
Overseas Mode
If you are having difficulty
sending faxes overseas, set
this to On.
43
Off*
Scan Size
—
—
A4
Adjust the scan area of the
scanner glass to the size of
the document.
39
Letter*
Set New Default
Factory Reset
—
—
—
—
Yes
No
You can save your fax
settings.
44
44
Yes
No
You can restore all the
settings to factory settings.
The factory settings are shown in Bold with an asterisk.
168
Menu and Features
Scan (
)
C
Level1
Option1
Option2
Option3
Descriptions
Page
Scan to E-mail
Scan to Image
Scan to OCR
Scan to File
—
—
—
You can scan a black & white See
or a color document into your Software
E-mail application.
User's
Guideon
the CD-
ROM
—
—
—
—
—
—
—
—
—
You can scan a color picture
into your graphics
application.
You can have your text
document converted to an
editable text file.
You can scan a black & white
or a color document into your
computer.
Scan to Card 150 dpi Color* PDF*/JPEG
(File Name)
You can choose the scan
resolution, file format and
enter a file name for your
document.
109
(when a card is
300 dpi Color
600 dpi Color
PDF*/JPEG
PDF*/JPEG
XXXXXXXX
inserted)
200x100 dpi B/W TIFF*/PDF
200 dpi B/W TIFF*/PDF
The factory settings are shown in Bold with an asterisk.
169
Copy (
)
C
Level1
Level2
Level3
Options
Fast
Descriptions
Page
Quality
—
—
Choose the Copy resolution 93
for your type of document.
Normal*
Best
Enlarge/Reduce
—
—
50%
You can choose the
enlargement or reduction
ratio for your type of
document.
94
69% A4iA5
78% LGLiLTR
83% LGLiA4
93% A4iLTR
97% LTRiA4
100%*
104% EXEiLTR
142% A5iA4
186% 4"x6"
198% 4"x6"
200%
i
i
LTR
A4
Custom(25-400%)
Paper Type
Paper Size
Brightness
Contrast
—
—
—
—
—
—
—
—
PlainPaper*
Choose the paper type that 97
matches the paper in the
tray.
Inkjet Paper
Brother Photo
Other Photo
Transparency
Letter*
Choose the paper size that 97
matches the paper in the
tray.
Legal
A4
A5
4"x6"
Adjusts the brightness of
copies.
96
96
Light
+2
+1
-1
-2
Dark
Adjusts the contrast of
copies.
+2
+1
-1
-2
The factory settings are shown in Bold with an asterisk.
170
Menu and Features
Level1
Level2
Level3
Options
Descriptions
Page
Color Adjust
Red
—
Adjusts the amount of Red 96
in copies.
+2
+1
-1
-2
Green
Blue
—
—
Adjusts the amount of
Green in copies.
+2
+1
-1
-2
Adjusts the amount of Blue
in copies.
+2
+1
-1
-2
Stack/Sort
—
—
—
—
Stack*
You can choose to stack or 95
sort multiple copies.
Sort
Page Layout
Off(1 in 1)*
You can make N in 1 or
Poster copies.
94
2 in 1 (P)
2 in 1 (L)
4 in 1 (P)
4 in 1 (L)
Poster(3 x 3)
Yes
Set New
Default
—
—
—
—
You can save your copy
settings.
97
97
No
Factory Reset
Yes
No
You can restore all the
settings to factory settings.
The factory settings are shown in Bold with an asterisk.
171
PhotoCapture (
)
C
Level1
Level2
Level3
Options
Descriptions
Page
View Photo(s)
—
—
See the print
settings table
below.
You can preview your
photos on the LCD.
102
Print Index
—
—
6 Images/Line You can print a thumbnail
103
103
page.
Fast
5 Images/Line
Photo
Print All Photos
Print Photos
—
—
—
—
See the print
settings table
below.
You can print all photos in
your media card.
See the print
settings table
below.
You can print an individual 104
image.
Print Settings
Option1
Option2
Option3
Option4
Descriptions
Page
Print Quality Normal
Photo*
—
—
Choose the print quality.
106
Paper Type
Plain Paper
Inkjet Paper
Brother Photo
Other Photo*
Letter
—
—
—
Choose the paper type.
106
Paper Size
(When A4 or
Letter is chosen)
Choose the paper and print 106
size.
4"x 6"*
4"x 3"
5"x 3.5"
6"x 4"
7"x 5"
8"x 6"
Max. Size*
—
5"x 7"
A4
Brightness
—
Adjusts the brightness.
106
Light
+2
+1
-1
-2
Dark
The factory settings are shown in Bold with an asterisk.
172
Menu and Features
Option1
Option2
Option3
Option4
Descriptions
Adjusts the contrast.
Page
106
Contrast
—
—
+2
+1
-1
-2
True2Life
On
White Balance
Sharpness
Color Density
—
Adjusts the hue of the white 107
areas.
+2
+1
Off*
-1
-2
Enhances the detail of the
image.
+2
+1
-1
-2
Adjusts the total amount of
color in the image.
+2
+1
-1
-2
Cropping
On*
—
Crops the image around the 108
margin to fit the paper size
or print size. Turn this
feature off if you want to
print whole images or
prevent unwanted
Off
cropping.
Borderless
On*
Off
Yes
No
—
—
—
—
—
—
Expands the printable area 108
to fit the edges of the paper.
Set New
Default
You can save your print
settings.
108
108
Factory Reset Yes
You can restore all the
settings to factory settings.
No
The factory settings are shown in Bold with an asterisk.
173
Special characters and symbols
C
Entering Text
C
Press l, # or 0, repeatedly until you see the
special character or symbol you want.
When you are setting certain menu
selections, such as the Station ID, you may
need to enter text into the machine. Most dial
pad keys have three or four letters printed on
keys. The keys for 0, # and l do not have
printed letters because they are used for
special characters.
Press l for
(space) ! " # $ % & ' ( ) l
+ , - . / m
Press # for
Press 0 for
: ; < = > ? @ [ ] ^ _
É À È Ê Î Ç Ë Ö 0
By pressing the proper dial pad key
repeatedly, you can access the character you
want.
Press
Key
one
time
two
times
three
times
four
times
2
3
4
5
6
7
8
9
A
D
G
J
B
E
H
K
N
Q
U
X
C
F
I
2
3
4
5
6
S
8
Z
L
M
P
T
O
R
V
Y
W
Putting spaces
C
To enter a space in a fax number, press c
once between numbers. To enter a space in
a name, press c twice between characters.
Making corrections
C
If you entered an incorrect letter and want to
change it, press d to move the cursor under
the incorrect character. Then press
Clear/Back. Re-enter the correct character.
You can also back up and insert letters.
Repeating letters
C
If you need to enter a letter that is on the
same key as the letter before, press c to
move the cursor to the right before you press
the key again.
174
Specifications
D
D
General
D
Memory Capacity
32 MB
ADF (automatic document Up to 10 pages
feeder)
Temperature: 68° F - 86° F (20° C - 30° C)
Humidity: 50% - 70%
2
Paper: [20 lb (80 g/m )] A4 or Letter size
2
Paper Tray
100 Sheets [20 lb (80 g/m )]
Printer Type
Print Method
Ink Jet
Black:
Color:
Piezo with 94 × 1 nozzles
Piezo with 94 × 3 nozzles
LCD (liquid crystal display) (MFC-440CN)
2.0 in. (50.8 mm) Color LCD
(MFC-665CW and MFC-845CW)
2.5 in. (63.5 mm) Color LCD
Power Source
AC 100 to 120 V 50/60 Hz
(MFC-440CN)
Power Consumption
Off Mode:
Standby:
Average 4 W
Average 6 W
Average 31 W
Operating:
(MFC-665CW)
Off Mode:
Standby:
Average 6 W
Average 8 W
Average 34 W
Operating:
(MFC-845CW)
Off Mode:
Standby:
Average 6.5 W
Average 9 W
Average 34 W
Operating:
175
Dimensions
(MFC-440CN)
D
14.6 in.
(370 mm)
7.1 in.
(180 mm)
13.8 in.
15.7 in.
(351 mm)
(398 mm)
17.4 in.
(443 mm)
(MFC-665CW)
D
14.6 in.
(370 mm)
7.1 in.
(180 mm)
13.8 in.
15.7 in.
(351 mm)
(398 mm)
17.4 in.
18.4 in.
(443 mm)
(468 mm)
(MFC-845CW)
D
14.6 in.
(370 mm)
7.1 in.
(180 mm)
13.8 in.
15.7 in.
(351 mm)
(398 mm)
18.7 in.
17.4 in.
(476 mm)
(443 mm)
Weight
MFC-440CN
MFC-665CW
MFC-845CW
Operating:
17.9 lb (8.1 kg)
18.5 lb (8.4 kg)
19.2 lb (8.7 kg)
Noise
50 dB or less
Temperature
Operating:
50° F to 95° F (10 to 35° C)
Best Print Quality: 68° F to 91° F (20 to 33° C)
Operating: 20 to 80% (without condensation)
Best Print Quality: 20 to 80% (without condensation)
Humidity
1
This depends on printing conditions.
176
Specifications
Print media
D
Paper Input
Paper Tray
„ Paper type:
Plain paper, inkjet paper (coated paper), glossy paper ,
transparencies
and envelopes
„ Paper size:
Letter, Legal, Executive, A4, A5, A6, JIS B5, envelopes
(commercial No.10, DL, C5, Monarch, JE4),
Photo 2L 5"×7", Index card and Post card .
Width: 3.5 in. (89 mm) - 8.5 in. (216 mm)
Height: 5.0 in. (127 mm) - 14.0 in. (356 mm)
For more details, see Paper weight, thickness and
„ Maximum paper tray capacity: Approx. 100 sheets of
2
20 lb (80 g/m ) plain paper
Photo Bypass Tray (USA)
Photo Paper Tray (Canada)
„ Paper type:
Plain paper, inkjet paper (coated paper) and glossy
paper
„ Paper size:
Photo 4×6 in. and Photo L 3.5×5 in.
Width: 3.5 in. (89 mm) - 4.0 in. (101.6 mm)
Height: 5.0 in. (127 mm) - 6.0 in. (152.4 mm)
„ Maximum paper tray capacity: Approx. 20 sheets
2
Paper Output
Up to 50 sheets of 20 lb (80 g/m ) plain paper (face up print
delivery to the output paper tray)
1
Use only transparencies recommended for inkjet printing.
2
For glossy paper or transparencies, we recommend removing printed pages from the output paper tray immediately
after they exit the machine to avoid smudging.
3
177
Fax
D
Compatibility
Coding System
Modem Speed
ITU-T Group 3
MH/MR/MMR/JPEG
Automatic Fallback
14400 bps
Document Size
ADF Width: 5.8 in. to 8.5 in. (148 mm to 215.9 mm)
ADF Height: 5.8 in. to 14 in. (148 mm to 355.6 mm)
Scanner Glass Width: Max. 8.5 in. (215.9 mm)
Scanner Glass Height: Max. 11.7 in. (297 mm)
8.2 in. (208 mm)
Scanning Width
Printing Width
Gray Scale
8.03 in. (204 mm)
256 levels
Polling Types
Contrast Control
Standard, Sequential: (Black only)
Automatic/Light/Dark
(manual setting)
Resolution
„ Horizontal 203 dot/in. (8 dot/mm)
„ Vertical
Standard
98 line/in. (3.85 line/mm) (Monochrome)
196 line/in. (7.7 line/mm) (Color)
Fine
196 line/in. (7.7 line/mm) (Monochrome/Color)
Photo
196 line/in. (7.7 line/mm) (Monochrome)
Superfine
392 line/in. (15.4 line/mm) (Monochrome)
Speed-Dial
MFC-440CN,
MFC-665CW
80 stations × 2 numbers
MFC-845CW
100 stations × 2 numbers
MFC-440CN,
MFC-665CW
210 stations
Broadcasting
MFC-845CW
250 stations
Automatic Redial
Auto Answer
1 time after 5 minutes
0, 1, 2, 3 or 4 rings
Communication Source
Public switched telephone network.
178
Specifications
Memory Transmission
Out of Paper Reception
Up to 480 /400 pages
Up to 480 /400 pages
1
2
3
‘Pages’ refers to the ‘Brother Standard Chart No. 1’ (a typical business letter, Standard resolution, MMR code).
Specifications and printed materials are subject to change without prior notice.
‘Pages’ refers to the ‘ITU-T Test Chart #1’ (a typical business letter, Standard resolution, MMR code). Specifications
and printed materials are subject to change without prior notice.
Black & White only
179
Specifications
Digital Cordless Handset (MFC-845CW only)
D
Cordless handset
D
Frequency
5.8 GHz
Technology
FHSS (Frequency Hopping Spread Spectrum)
Up to 4 handsets
Multi Handset Capability
Dimensions
6.06 in.
(154 mm)
1.24 in.
(31.6 mm)
1.95 in.
(49.6 mm)
Weight (including battery) 5.43 oz (154 g)
LCD (liquid crystal display) 16-Digit, 3-Line (+1-Line for Pict), Backlit (Orange)
Charge Indicator
Full Charge Time
While in Use (TALK)
Yes (LED)
12 hours
4 hours
6 hours
While Not in Use (Standby) 200 hours
1
2
When Voice Enhance is set to On.
When Voice Enhance is set to Off.
Battery
D
Type
BCL-BT10
Rating
Ni-MH 3.6 V 730 mAh
181
Specifications
Copy
D
Color/Black
Yes/Yes
Document Size
ADF Width: 5.8 in. to 8.5 in. (148 mm to 215.9 mm)
ADF Height: 5.8 in. to 14 in. (148 mm to 355.6 mm)
Scanner Glass Width: Max. 8.5 in. (215.9 mm)
Scanner Glass Height: Max. 11.7 in. (297 mm)
Copy Width: Max. 8.26 in. (210 mm)
Copy Speed
MFC-440CN
Black: Up to 18 pages/minute (Letter paper)
Color: Up to 16 pages/minute (Letter paper)
MFC-665CW,
MFC-845CW
Black: Up to 20 pages/minute (Letter paper)
Color: Up to 18 pages/minute (Letter paper)
Multiple Copies
Enlarge/Reduce
Resolution
Stacks/Sorts up to 99 pages
25% to 400% (in increments of 1%)
(Black & White)
„ Scans up to 600×1200 dpi
„ Prints up to 1200×1200 dpi
(Color)
„ Scans up to 600×1200 dpi
„ Prints up to 600×1200 dpi
1
Based on Brother standard pattern. (Fast mode/Stack Copy) Copy speeds vary with the complexity of the document.
183
PhotoCapture Center®
D
®
Available Media
CompactFlash
(Type I only)
(Microdrive™ is not compatible)
(Compact I/O cards such as Compact LAN card and
Compact Modem card are not supported.)
®
Memory Stick
Memory Stick Pro™
(Not available for music data with MagicGate™)
MultiMediaCard™
Secure Digital™
xD-Picture Card™
File Extension
(Media Format)
(Image Format)
DPOF, EXIF, DCF
Photo Print:JPEG
Scan to Card:JPEG, PDF (Color)
TIFF, PDF (Black)
®
Color Enhancement
Number of Files
True2Life
Up to 999 files in the media card (including the folder inside
media)
Folder
File must be in the 3rd folder level of the Media Card.
Borderless
Letter, A4, Photo 4" × 6", Photo 5" × 7"
1
xD-Picture Card™ Conventional Card from 16MB to 512MB
xD-Picture Card™ Type M from 256MB to 1GB
xD-Picture Card™ Type H from 256MB to 1GB
2
3
Progressive JPEG format is not supported.
PictBridge
D
Compatibility
Supports the Camera & Imaging Products Association
PictBridge standard CIPA DC-001.
PictBridge (USB) Port
Interface
184
Specifications
Scanner
D
Color/Black
Yes/Yes
®
TWAIN Compliant
Yes (Windows 98/98SE/Me/2000 Professional/XP/
®
Windows XP Professional x64 Edition)
®
Mac OS X 10.2.4 or greater
®
WIA Compliant
Color Depth
Yes (Windows XP )
36 bit color Processing (Input)
24 bit color Processing (Output)
(Actual Input: 30 bit color/Actual Output: 24 bit color)
Resolution
Up to 19200 × 19200 dpi (interpolated)
Up to 600 × 2400 dpi (optical)
Black: Up to 3.59 sec.
Scanning Speed
Color: Up to 5.66 sec.
(Letter size at 100 × 100 dpi)
Document Size
ADF Width: 5.8 in. to 8.5 in. (148 mm to 215.9 mm)
ADF Height: 5.8 in. to 14 in. (148 mm to 355.6 mm)
Scanner Glass Width: Max. 8.5 in. (215.9 mm)
Scanner Glass Height: Max. 11.7 in. (297 mm)
8.26 in. (210 mm)
Scanning Width
Gray Scale
256 levels
1
Windows® XP in this User’s Guide includes Windows® XP Home Edition, Windows® XP Professional, and Windows®
XP Professional x64 Edition.
2
Maximum 1200 × 1200 dpi scanning when using the WIA Driver for Windows® XP (resolution up to 19200 × 19200 dpi
can be selected by using the Brother scanner utility)
185
Printer
D
®
Printer Driver
Windows 98/98SE/Me/2000 Professional/XP/
®
Windows XP Professional x64 Edition driver
supporting Brother Native Compression mode
®
Mac OS X 10.2.4 or greater : Brother Ink Driver
Resolution
Up to 1200 × 6000 dpi
1200 × 2400 dpi
1200 × 1200 dpi
600 × 600 dpi
600 × 300 dpi
600 × 150 dpi
Print Speed
MFC-440CN
Up to 25 pages/minute (Black)
Up to 20 pages/minute (Color)
MFC-665CW,
MFC-845CW
Up to 27 pages/minute (Black)
Up to 22 pages/minute (Color)
Printing Width
8.26 in. [8.5 in. (borderless) ]
210 mm [216 mm (borderless) ]
Disk-Based Fonts
Borderless
35 TrueType
Letter, A4, A6, Photo 4"×6", Index Card,
Photo L 3.5"×5", Photo 2L 5"×7", Post Card
1
Output image quality varies based on many factors including, but not limited to input image resolution and quality and
print media.
2
Based on Brother standard pattern.
Letter size in draft mode.
3
4
5
When you set the Borderless feature to On.
When printing on letter size paper.
186
Specifications
Interfaces
D
USB
A USB 2.0 interface cable that is no longer than 6 feet
(2.0 m).
Ethernet UTP cable category 5 or greater.
LAN cable
Wireless LAN
Your machine supports IEEE 802.11b/g wireless
(MFC-665CW and MFC-845CW communication with your wireless LAN using Infrastructure
only)
mode or a wireless Peer-to-Peer connection in Ad-hoc
Mode.
1
Your machine has a USB 2.0 Full-speed interface. This interface is compatible with USB 2.0 Hi-Speed; however, the
maximum data transfer rate will be 12 Mbits/s. The machine can also be connected to a computer that has a USB 1.1
interface.
2
3
4
Third party USB ports are not supported for Macintosh®.
See the Network User's Guide on the CD-ROM for detailed network specifications.
A wireless network connection is supported only between the machine and an access point for PCs running Windows®
XP Professional ×64 Edition (Ad-hoc connection is not supported).
187
Computer requirements
D
Minimum System Requirements and Supported PC Software Functions
Computer Platform &
Operating System
Version
Supported Interfaces Minimum
Minimum Recommended Available Hard
PC
Processor
Speed
RAM
RAM
Disk Space
Software
Functions
for
for
Drivers
Applications
®
®
®
98, 98SE
Me
Printing,
USB
32MB
64MB
128MB 120MB 130MB
Windows
Operating
Intel Pentium II
or equivalent
PC Fax
,
Scanning,
Removable
Ethernet
Systems
2000 Professional
XP Home
256MB
128MB 256MB 170MB 220MB
Disk
Wireless
XP Professional
802.11 b/g
XP Professional
x64 Edition
AMD Opteron™
AMD Athlon™64
256MB 512MB 170MB 220MB
(MFC-665CW
and
MFC
only)
-
845CW
®
Intel Xeon™ with
®
Intel EM64T
®
®
Intel Pentium
4
®
with Intel EM64T
®
OS X 10.2.4 Printing,
PowerPC
G3/G4/G5,
128MB 256MB 80MB
200MB
Apple
USB
or greater
PC Fax
®
Macintosh
Operating
Systems
®
Intel Core™
Send
,
Ethernet
Solo/Duo
350MHz
Scanning,
Removable
Wireless
802.11 b/g
Disk
(MFC-665CW
and
MFC-845CW
only)
1
Microsoft® Internet Explorer 5 or
greater.
For the latest driver updates, access the Brother Solutions Center at
2
3
Third party USB ports are not
supported.
Removable disk is a function of
PhotoCapture Center®.
4
5
PC Fax supports black and white
faxing only.
A wireless network connection is
supported only between the machine
and an access point for PCs running
Windows® XP Professional ×64
Edition (Ad-hoc connection is not
supported).
188
Specifications
Consumable items
D
Ink
The machine uses individual Black, Yellow, Cyan and Magenta ink
cartridges that are separate from the print head assembly.
Service Life of
Ink Cartridge
The first time you install the ink cartridges the machine will use extra
ink to fill the ink delivery tubes. This is a one-time process that
enables high quality printing. Afterward, replacement ink cartridges
will print the specified number of pages.
Replacement Ink Cartridges
Standard Black - Approximately 500 pages at 5% coverage
Yellow, Cyan and Magenta - Approximately 400 pages at 5%
coverage
The above figures are based upon the following assumptions:
„ Continuous printing at a resolution of 600 × 600 dpi in normal
mode after installing new ink cartridge;
„ The printing frequency;
„ The number of pages printed;
„ Periodic, automatic, print head assembly cleaning (Your
machine will clean the print head assembly periodically. This
process will use a small amount of ink); and,
„ Ink remaining in cartridge identified as ‘empty’ (It is necessary to
leave a small amount of ink in the ink cartridge to prevent air
from drying out and damaging the print head assembly).
Replacement
Consumables
<Black> LC51BK, <Cyan> LC51C,
<Magenta> LC51M, <Yellow> LC51Y
189
Network (LAN)
D
LAN
You can connect your machine to a network for Network Printing,
Network Scanning and PC Fax Send and PC Fax Receive
®
(Windows only). Also included is Brother BRAdmin Professional
Network Management software.
®
Support for
Protocols
Windows 98/98SE/Me/2000/XP/XP Professional x64 Edition
®
Mac OS X 10.2.4 or greater
Ethernet 10/100 BASE-TX Auto Negotiation (Wired LAN)
IEEE 802.11 b/g (Wireless LAN) (MFC-665CW and MFC-845CW
only)
TCP/IP
ARP, RARP, BOOTP, DHCP, APIPA (Auto IP), NetBIOS Name
Resolution, WINS DNS Resolver, LPR/LPD, Custom Raw
Port/Port9100, FTP Server, mDNS, TELNET, SNMP
Network Security
(MFC-665CW and
MFC-845CW only)
SSID/ESSID, 128 (104) / 64 (40) bit WEP, WPA/WPA2-PSK
(TKIP/AES)
SecureEasySetup™
(MFC-665CW and
MFC-845CW only)
Yes (simple setup with your SecureEasySetup™-capable access
point/router)
1
See the Computer Requirements chart on page 188.
190
Glossary
E
E
This is a comprehensive list of features and terms that appear in Brother manuals. Availability of
these features depends on the model you purchased.
ADF (automatic document feeder)
CNG tones
The special tones (beeps) sent by fax
The document can be placed in the ADF
and scanned one page at a time
automatically.
machines during automatic transmission
to tell the receiving machine that a fax
machine is calling.
Auto Reduction
Coding method
Reduces the size of incoming faxes.
Method of coding the information
contained in the document. All fax
machines must use a minimum standard
of Modified Huffman (MH). Your machine
is capable of greater compression
methods, Modified Read (MR), Modified
Modified Read (MMR) and JPEG, if the
receiving machine has the same
capability.
Automatic Redial
A feature that enables your machine to
redial the last fax number after five
minutes if the fax did not go through
because the line was busy.
Backup Print
Your machine prints a copy of every fax
that is received and stored in memory.This
is a safety feature so you will not lose
messages during a power failure.
Communication error (Comm. Error)
An error during fax sending or receiving,
usually caused by line noise or static.
Batch Transmission
(Black and white faxes only) As a cost
saving feature, all delayed faxes to the
same fax number can be sent as one
transmission.
Compatibility group
The ability of one fax unit to communicate
with another. Compatibility is assured
between ITU-T Groups.
Beeper Volume
Contrast
Volume setting for the beep when you
press a key or make an error.
Setting to compensate for dark or light
documents, by making faxes or copies of
dark documents lighter and light
documents darker.
Brightness
Changing the Brightness makes the whole
image lighter or darker.
Delayed Fax
Broadcasting
Sends your fax at a specified time later.
The ability to send the same fax message
to more than one location.
Distinctive Ring
A subscriber service purchased from the
telephone company that gives you
another phone number on an existing
phone line. The Brother machine uses the
new number to simulate a dedicated fax
line.
Caller ID
A service purchased from the telephone
company that lets you see the number (or
name) of the party calling you.
191
Dual Access
Fine resolution
Your machine can scan outgoing faxes or
scheduled jobs into memory at the same
time it is sending a fax from memory or
receiving or printing an incoming fax.
Resolution is 203 × 196 dpi. It is used for
small print and graphs.
Gray scale
The shades of gray available for copying,
scanning and faxing photographs.
Easy Receive
Enables your machine to respond to CNG
tones if you interrupt a fax call by
answering it.
Group number
A combination of Speed-Dial numbers
that are stored in a Speed-Dial location for
Broadcasting.
ECM (Error Correction Mode)
Detects errors during fax transmission
and resends the pages of the fax that had
an error.
Help list
A printout of the complete Menu table that
you can use to program your machine
when you do not have the User's Guide
with you.
Extension phone
A telephone using the same line as your
fax but plugged into a separate wall jack.
Fax Journal
External phone
Lists information about the last 200
incoming and outgoing faxes. TX means
Transmit. RX means Receive.
A telephone that is plugged into the EXT
jack of your machine.
F/T Ring Time
Journal Period
The length of time that the Brother
machine rings (when the Receive Mode
setting is Fax/Tel) to notify you to pick up
a voice call that it answered.
The pre-programmed time period
between automatically printed Fax
Journal Reports. You can print the Fax
Journal on demand without interrupting
the cycle.
Fax Forwarding
LCD (liquid crystal display)
Sends a fax received into the memory to
another pre-programmed fax number.
The display screen on the machine that
shows interactive messages during On-
Screen Programming and shows the date
and time when the machine is idle.
Fax Receive Code
Press this code (l 5 1) when you answer
a fax call on an extension or external
phone.
Manual fax
Depending on your model, you can lift the
handset, cordless handset, or handset of
the external telephone or you can press
Hook or Speaker Phone to hear the
receiving fax machine answer before you
press Black Start or Color Start to begin
sending.
Fax Storage
You can store received faxes in memory.
Fax tones
The signals sent by sending and receiving
fax machines while communicating
information.
Menu mode
Fax/Tel
Programming mode for changing your
machine's settings.
You can receive faxes and telephone
calls. Do not use this mode if you are
using a telephone answering device
(TAD).
192
Glossary
OCR (optical character recognition)
Quick Dial List
®
®
A listing of names and numbers stored in
Speed-Dial memory, in numerical order.
The bundled ScanSoft PaperPort SE
®
®
with OCR or Presto! PageManager
Real Time Transmission
software application converts an image of
text to text you can edit.
When memory is full, you can send faxes
in real time.
Out of Paper Reception
Remaining jobs
Receives faxes into the machine's
memory when the machine is out of paper.
You can check which jobs are waiting in
memory and cancel jobs individually.
Overseas Mode
Remote Access Code
Makes temporary changes to the fax
tones to accommodate noise and static on
overseas phone lines.
Your own four-digit code (---l) that allows
you to call and access your machine from
a remote location.
Paging
Remote Retrieval Access
This feature enables your machine to call
your pager when a fax is received into its
memory. The machine will also page for
voice messages.
The ability to access your machine
remotely from a touch tone phone.
Resolution
Pause
The number of vertical and horizontal lines
per inch. See: Standard, Fine, Super Fine
and Photo.
Allows you to place a 3.5 second delay in
the dialing sequence stored on Speed-
Dial numbers. Press Redial/Pause as
many times as needed for longer pauses.
Ring Delay
The number of rings before the machine
answers in Fax Onlyand Fax/Tel
modes.
®
PhotoCapture Center
Allows you to print digital photos from your
digital camera at high resolution for photo
quality printing.
Ring Volume
Volume setting for the machine's ring.
Photo resolution
Scanning
A resolution setting that uses varying
shades of gray for the best representation
of photographs.
The process of sending an electronic
image of a paper document into your
computer.
PictBridge
Scan to Card
Allows you to print photos directly from
your digital camera at high resolution for
photo quality printing.
You can scan a black and white or color
document into a Media Card. Black and
white images can be in TIFF or PDF file
format and color images can be in PDF or
JPEG file format.
Polling
The process of a fax machine calling
another fax machine to retrieve waiting fax
messages.
Search
An electronic, alphabetical listing of stored
Speed-Dial and Group numbers.
Pulse (Canada only)
A form of rotary dialing on a telephone
line.
193
®
Speed-Dial
A pre-programmed number for easy
True2Life
Adjusts the color in the image for better
print quality by improving sharpness,
white balance and color density.
dialing. You must press
Search/Speed Dial, the two digit code,
and Black Start or Color Start to start the
dialing process.
User Settings
A printed report that shows the current
settings of the machine.
Standard resolution
203 × 97 dpi. It is used for regular size text
and quickest transmission.
Station ID
The stored information that appears on
the top of faxed pages. It includes the
sender's name and fax number.
Super Fine resolution
392 × 203 dpi. Best for very small print
and line art.
TAD (telephone answering device)
You can connect an external device or
answering machine to the EXT. jack of
your machine.
Telephone Answer Code
(For Fax/Tel mode only)
When the machine answers a voice call, it
pseudo/double-rings. You can pick up at
an extension phone by pressing this code
(# 5 1).
Temporary settings
You can choose certain options for each
fax transmission and copy without
changing the default settings.
Tone
A form of dialing on the telephone line
used for Touch Tone telephones.
Transmission
The process of sending faxes over the
phone lines from your machine to the
receiving fax machine.
Transmission Verification Report
A listing for each fax sent, that shows its
date, time and number.
194
Index
F
ControlCenter
See Software User's Guide on the
CD-ROM. .................................................
Copy
A
®
®
Apple Macintosh
Cordless handset (MFC-845CW only)
See Digital Cordless Handset
See Software User's Guide on the
CD-ROM. ..................................................
Automatic
B
Brother
User’s Guide ............................................
Custom telephone features on a
C
Canceling
D
Dialing
Cleaning
Connecting
Document
195
Fax/Tel mode
E
F
Fax codes
Fax Forwarding
Fax, from PC
G
See Software User's Guide on the
CD-ROM. ..................................................
Fax, stand-alone
H
HELP
196
I
N
Ink cartridges
Network
Printing
See Network User's Guide on the
CD-ROM. ..............................................
Scanning
See Software User's Guide on the
CD-ROM. ..............................................
J
Jams
O
L
P
M
®
Macintosh
See Software User's Guide on the
CD-ROM. ..................................................
Manual
Message Center mode
Mode, entering
®
PaperPort SE with OCR
See Software User's Guide on the
CD-ROM. .................................................
Phone line
PhotoCapture Center
from PC
See Software User's Guide on the
CD-ROM. ..............................................
®
197
Print settings
Speed-Dial
R
Reducing
Remote Setup
PictBridge
®
®
Presto! PageManager
®
®
See Help in Presto! PageManager to
access the User’s Guide on the CD-ROM.
Print
See Software User's Guide on the
Printing
See Software User's Guide on the
CD-ROM. ..................................................
Resolution
CD-ROM. ..................................................
Q
Quick-Dial
Access codes and credit card
Group dial
setting up Groups for
Broadcasting ......................................68
198
S
V
Scanning
See Software User's Guide on the
CD-ROM. ..................................................
Serial Number
Volume, setting
volume amplify
(for hearing -impaired) ....................... 29
how to find
See inside front cover .............................
Speed-Dial
W
Wireless Network
See Quick Setup Guide and Network
User's Guide on the CD-ROM. .................
T
TAD (telephone answering device),
Fax Journal report ..................................139
if you are having difficulty
®
True2Life
199
EQUIPMENT ATTACHMENT LIMITATIONS
(Canada only)
NOTICE
This product meets the applicable Industry Canada technical specifications.
NOTICE
The Ringer Equivalence Number is an indication of the maximum number of devices allowed to
be connected to a telephone interface. The termination on an interface may consist of any
combination of devices subject only to the requirement that the sum of the RENs of all the devices
does not exceed five.
Brother International Corporation
100 Somerset Corporate Boulevard
P.O. Box 6911
Bridgewater, NJ 08807-0911 USA
Brother International Corporation (Canada) Ltd.
1 rue Hôtel de Ville,
Dollard-des-Ormeaux, QC, Canada H9B 3H6
Visit us on the World Wide Web
These machines are made for use in the USA and Canada only. We cannot recommend using
them overseas because it may violate the Telecommunications Regulations of that country and
the power requirements of your multi-function center may not be compatible with the power
available in foreign countries. Using USA or Canada models overseas is at your own risk and
may void your warranty.
LP51960014
US/CAN
Printed in China
|