Brother MFC 440CN User Manual
USER’S GUIDE  
MFC-440CN  
MFC-660CN  
Version A  
 
Approval Information and Compilation and  
Publication Notice  
THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE  
FITTED WITH THE APPROPRIATE CONNECTOR.  
APPROVAL INFORMATION  
Brother advises that this product may not function correctly in a country other than where it was  
originally purchased, and does not offer any warranty in the event that this product is used on  
public telecommunication lines in another country.  
Compilation and Publication Notice  
Under the supervision of Brother Industries Ltd., this manual has been compiled and published,  
covering the latest product descriptions and specifications.  
The contents of this manual and the specifications of this product are subject to change without  
notice.  
Brother reserves the right to make changes without notice in the specifications and materials  
contained herein and shall not be responsible for any damages (including consequential) caused  
by reliance on the materials presented, including but not limited to typographical and other errors  
relating to the publication.  
i
EC Declaration of Conformity under the R & TTE  
Directive  
ii  
Table of Contents  
Section I General  
1
General Information  
Using the documentation.......................................................................................2  
Symbols and conventions used in the documentation ....................................2  
Accessing the Software User’s Guide and Network User’s Guide ........................2  
Viewing Documentation...................................................................................2  
Control panel overview..........................................................................................4  
LCD display indications ...................................................................................6  
Basic Operations .............................................................................................7  
2
Loading documents and paper  
Loading documents ...............................................................................................8  
Using the ADF .................................................................................................8  
Using the scanner glass ..................................................................................8  
Scanning area .................................................................................................9  
Acceptable paper and other media......................................................................10  
Recommended media ...................................................................................10  
Handling and using media .............................................................................10  
Choosing the right media...............................................................................12  
Loading paper, envelopes and other media ........................................................14  
Loading paper and other media.....................................................................14  
Loading envelopes, post cards and photo paper...........................................16  
Printable area ................................................................................................19  
3
General setup  
Power Save mode ...............................................................................................20  
Putting your machine in Power Save mode...................................................20  
Bringing your machine out of Power Save mode ..........................................20  
Power Save setting........................................................................................20  
Mode Timer..........................................................................................................21  
Paper settings......................................................................................................22  
Paper Type....................................................................................................22  
Paper Size.....................................................................................................22  
Volume Settings...................................................................................................23  
Ring Volume..................................................................................................23  
Beeper Volume..............................................................................................23  
Speaker Volume............................................................................................24  
Automatic Daylight Savings Time........................................................................24  
LCD display .........................................................................................................25  
LCD Contrast.................................................................................................25  
Setting the backlight brightness.....................................................................25  
Setting the Dim Timer for the backlight ........................................................25  
Setting the Off Timer .....................................................................................26  
Setting the Wallpaper ....................................................................................26  
iii  
4
Security features  
TX Lock (MFC-440CN only) ................................................................................27  
Setting and changing the TX Lock password ................................................27  
Turning the TX Lock on/off ............................................................................28  
Memory Security (MFC-660CN only)...................................................................28  
Setting and changing the memory security password ...................................29  
Turning the memory security on/off...............................................................30  
Section II Fax  
5
Sending a fax  
Entering Fax mode ..............................................................................................32  
Faxing from the ADF ....................................................................................32  
Faxing from the scanner glass ......................................................................33  
Faxing Letter size documents from the scanner glass ..................................33  
Colour fax transmission.................................................................................33  
Cancelling a fax in progress ..........................................................................33  
Broadcasting (Monochrome only)........................................................................34  
Cancelling a Broadcast in progress...............................................................34  
Additional sending operations..............................................................................35  
Sending faxes using multiple settings ...........................................................35  
Contrast.........................................................................................................35  
Changing fax resolution.................................................................................35  
Dual access (Monochrome only) ...................................................................36  
Real time transmission ..................................................................................36  
Overseas Mode .............................................................................................37  
Delayed Faxing (Monochrome only)..............................................................37  
Delayed Batch Transmission (Monochrome only).........................................37  
Checking and cancelling waiting jobs............................................................37  
Setting your changes as a new default..........................................................38  
Restoring all settings to the factory settings ..................................................38  
Sending a fax manually .................................................................................38  
Sending a fax at the end of a conversation (MFC-660CN only) ....................39  
Out of Memory message ...............................................................................39  
6
Receiving a Fax  
Receive modes....................................................................................................40  
Choosing the Receive Mode .........................................................................40  
Using receive modes ...........................................................................................41  
Fax only .........................................................................................................41  
Fax/Tel...........................................................................................................41  
Manual...........................................................................................................41  
TAD (MFC-660CN only) ................................................................................42  
External TAD (MFC-440CN only)..................................................................42  
Receive mode settings ........................................................................................42  
Ring Delay.....................................................................................................42  
F/T Ring Time (Fax/Tel mode only)...............................................................43  
Fax Detect .....................................................................................................43  
iv  
Additional receiving operations............................................................................44  
Printing a reduced incoming fax ....................................................................44  
Receiving faxes into memory ........................................................................45  
Receiving a fax at the end of a conversation (MFC-660CN only) .................45  
Printing a fax from the memory .....................................................................45  
7
Telephone and External devices  
Voice operations..................................................................................................46  
Making a telephone call (MFC-660CN only)..................................................46  
Answering calls with the Speaker Phone (MFC-660CN only) .......................46  
Mute (MFC-660CN only) ...............................................................................46  
Tone or Pulse ................................................................................................46  
Fax/Tel mode ................................................................................................47  
Fax/Tel mode in Power Save condition.........................................................47  
Telephone services..............................................................................................47  
Caller ID (MFC-660CN only) (For U.K. and Ireland only) ..............................47  
Setting the Phone Line Type .........................................................................49  
BT Call Sign (For U.K. only) ..........................................................................49  
Connecting an external TAD (telephone answering device)................................50  
Connections...................................................................................................51  
Recording outgoing message (OGM) on an external TAD............................51  
Multi-line connections (PBX) .........................................................................51  
External and extension phones ...........................................................................52  
Connecting an external or extension telephone ............................................52  
Operation from extension telephones............................................................52  
Using extension telephones (For U.K. only)..................................................52  
Using a cordless external telephone .............................................................53  
Using remote codes.......................................................................................53  
8
Dialling and storing numbers  
How to Dial ..........................................................................................................55  
Manual dialling...............................................................................................55  
Speed-Dialling ...............................................................................................55  
Search ...........................................................................................................55  
Fax Redial .....................................................................................................56  
Outgoing Call.................................................................................................56  
Caller ID history (MFC-660CN only) (For U.K. and Ireland only) ..................57  
Storing numbers ..................................................................................................57  
Storing a pause .............................................................................................57  
Storing Speed-Dial numbers .........................................................................57  
Changing Speed-Dial names or numbers .....................................................59  
Setting up groups for broadcasting................................................................60  
Combining Quick-Dial numbers.....................................................................62  
v
9
Digital TAD (MFC-660CN only)  
TAD-Mode for internal TAD .................................................................................63  
Setting up the TAD ........................................................................................63  
Outgoing message (OGM) ............................................................................63  
Fax/Tel OGM .................................................................................................64  
Activating TAD mode.....................................................................................64  
Managing your messages....................................................................................64  
Message indicator .........................................................................................64  
Playing voice messages ................................................................................64  
Erasing incoming messages..........................................................................65  
Additional TAD operations...................................................................................65  
Setting maximum time for incoming messages .............................................65  
Setting toll saver ............................................................................................66  
ICM Recording Monitor..................................................................................66  
Recording a conversation..............................................................................66  
10  
Advanced fax operations (Monochrome only)  
Fax Forwarding....................................................................................................67  
Fax Storage .........................................................................................................68  
Fax Preview (MFC-660CN only)..........................................................................68  
Setting Fax Preview.......................................................................................68  
How to preview a fax .....................................................................................69  
How to delete all faxes in the list ...................................................................69  
How to print all faxes in the list......................................................................69  
PC Fax Receive...................................................................................................70  
Changing the destination PC.........................................................................71  
Turning off Advanced Fax Operations.................................................................71  
Changing Advanced Fax Operations...................................................................72  
Remote Retrieval .................................................................................................72  
Setting a Remote Access Code.....................................................................72  
Using your Remote Access Code..................................................................73  
Remote Fax commands ................................................................................74  
Retrieving fax messages ...............................................................................76  
Changing your Fax Forwarding number ........................................................76  
11  
Printing Reports  
Fax reports...........................................................................................................77  
Transmission Verification Report...................................................................77  
Fax Journal (activity report) ...........................................................................77  
Reports ................................................................................................................78  
How to print a report......................................................................................78  
vi  
12  
Polling  
Polling overview...................................................................................................79  
Polling receive .....................................................................................................79  
Setup to receive polling .................................................................................79  
Setup to receive polling with secure code .....................................................79  
Setup to receive delayed polling....................................................................80  
Sequential polling ..........................................................................................80  
Polled transmit (Monochrome only).....................................................................81  
Setup for polled transmit................................................................................81  
Setup for polled transmit with secure code....................................................81  
Section III Copy  
13  
Making copies  
How to copy.........................................................................................................84  
Entering Copy mode......................................................................................84  
Making a single copy.....................................................................................84  
Making multiple copies ..................................................................................84  
Stop copying..................................................................................................84  
Copy settings.......................................................................................................85  
Changing copy speed and quality .................................................................85  
Enlarging or reducing the image copied ........................................................85  
Making N in 1 copies or a poster (page layout) ............................................86  
Sorting copies using the ADF........................................................................87  
Adjusting Brightness, Contrast and Colour....................................................87  
Paper Options................................................................................................88  
Setting your changes as a new default..........................................................89  
Restoring all settings to the factory settings..................................................89  
‘Out of Memory’ message....................................................................................89  
Section IV Direct Photo Printing  
14  
Printing photos from a memory card  
PhotoCapture Center™ Operations.....................................................................92  
Printing from a memory card without a PC....................................................92  
Scanning to a memory card without a PC .....................................................92  
Using PhotoCapture Center™ from your computer.......................................92  
Using memory cards......................................................................................92  
Memory card folder structure.........................................................................92  
Getting started .....................................................................................................93  
Entering PhotoCapture mode........................................................................94  
vii  
Print Images.........................................................................................................94  
View Photo(s) ................................................................................................94  
Print Index (Thumbnails) ...............................................................................95  
Print All Photos..............................................................................................95  
Print Photos ...................................................................................................95  
DPOF printing................................................................................................96  
PhotoCapture Center™ print settings..................................................................97  
Print Quality ...................................................................................................98  
Paper options ................................................................................................98  
Adjusting Brightness, Contrast and Colour....................................................98  
Cropping ........................................................................................................99  
Borderless printing.......................................................................................100  
Setting your changes as a new default........................................................100  
Restoring all settings to the factory settings ................................................100  
Scan to Card .....................................................................................................101  
Entering Scan mode ....................................................................................101  
How to scan to card.....................................................................................101  
Understanding the Error Messages...................................................................102  
15  
Printing photos from a camera with PictBridge  
Before Using PictBridge.....................................................................................103  
PictBridge requirements ..............................................................................103  
Using PictBridge ................................................................................................103  
Setting your digital camera ..........................................................................103  
Printing Images..................................................................................................104  
DPOF printing..............................................................................................104  
Understanding the Error Messages...................................................................105  
Section V Software  
16  
Software and Network features  
viii  
Section VI Appendixes  
A
Safety and Legal  
Choosing a location...........................................................................................110  
To use the machine safely.................................................................................111  
Important safety instructions........................................................................114  
IMPORTANT - For your safety ....................................................................115  
LAN connection ...........................................................................................116  
EU Directive 2002/96/EC and EN50419......................................................116  
Legal limitations for copying ........................................................................117  
Trademarks .................................................................................................118  
B
Troubleshooting and Routine Maintenance  
Troubleshooting ................................................................................................119  
If you are having difficulty with your machine..............................................119  
Error messages .................................................................................................125  
Transferring your faxes or Fax Journal report .............................................128  
Document jam ............................................................................................129  
Printer jam or paper jam ..............................................................................130  
Dial Tone detection......................................................................................131  
Phone line interference................................................................................132  
Routine maintenance.........................................................................................132  
Replacing the ink cartridges ........................................................................132  
Cleaning the outside of the machine ...........................................................134  
Cleaning the scanner...................................................................................135  
Cleaning the machine printer platen............................................................136  
Cleaning the Paper Pick-up Roller ..............................................................136  
Cleaning the print head ...............................................................................137  
Checking the print quality ............................................................................137  
Checking the printing alignment ..................................................................138  
Checking the ink volume .............................................................................139  
Uninstalling or installing the handset and handset cradle  
(MFC-660CN only) ..................................................................................139  
Machine Information ..........................................................................................140  
Checking the serial number.........................................................................140  
Packing and shipping the machine....................................................................140  
C
Menu and Features  
On-screen programming....................................................................................143  
Memory storage...........................................................................................143  
Menu keys .........................................................................................................143  
Menu table...................................................................................................144  
Entering Text ...............................................................................................156  
ix  
D
Specifications  
General..............................................................................................................157  
Print media.........................................................................................................159  
Fax.....................................................................................................................160  
Digital TAD (MFC-660CN only) .........................................................................161  
Copy ..................................................................................................................162  
PhotoCapture Center™ .....................................................................................163  
PictBridge ..........................................................................................................163  
Scanner .............................................................................................................164  
Printer ................................................................................................................165  
Interfaces...........................................................................................................166  
Computer requirements.....................................................................................167  
Consumable items.............................................................................................168  
Network (LAN) ...................................................................................................169  
E
F
Glossary  
Index  
x
Section I  
General  
I
General Information  
Loading documents and paper  
General setup  
2
8
20  
27  
Security features  
 
General Information  
1
1
Using the  
documentation  
Accessing the  
Software User’s Guide  
and Network User’s  
Guide  
1
Thank you for buying a Brother machine!  
Reading the documentation will help you  
make the most of your machine.  
1
This User’s Guide does not contain all the  
information about the machine such as how  
to use the advanced features of the Fax,  
Printer, Scanner, PC Fax and Network. When  
you are ready to learn detailed information  
about these operations, read the Software  
User’s Guide and Network User’s Guide that  
are on the CD-ROM.  
Symbols and conventions  
used in the documentation  
1
The following symbols and conventions are  
used throughout the documentation.  
Bold  
Bold typeface identifies specific  
keys on the machine’s control  
panel.  
Viewing Documentation  
1
Italics  
Italicized typeface emphasizes  
an important point or refers you  
to a related topic.  
Viewing Documentation  
®
(For Windows )  
1
Courier Text in the Courier New font  
To view the documentation, from the Start  
menu, point to Brother, MFC-XXXX (where  
XXXX is your model name) from the  
programs group, and then choose  
User’s Guide.  
New  
identifies messages on the  
LCD of the machine.  
Warnings tell you what to do to  
prevent possible personal injury.  
If you have not installed the software, you can  
find the documentation by following the  
instructions below:  
Electrical Hazard icons alert you to  
possible electrical shock.  
Hot Surface icons warn you not to  
touch machine parts that are hot.  
a Turn on your PC. Insert the Brother  
CD-ROM into your CD-ROM drive.  
Cautions specify procedures you  
must follow or avoid to prevent  
possible damage to the machine or  
other objects.  
b If the model name screen appears, click  
your model name.  
Notes tell you how you should  
respond to a situation that may arise  
or give tips about how the operation  
works with other features.  
Improper Setup icons alert you to  
devices and operations that are not  
compatible with the machine.  
2
         
General Information  
c If the language screen appears, click  
your language. The CD-ROM main  
menu will appear.  
Viewing Documentation  
(For Macintosh )  
®
1
1
®
a Turn on your Macintosh . Insert the  
Brother CD-ROM into your CD-ROM  
drive. The following window will appear.  
Note  
If this window does not appear, use  
®
b Double-click the Documentation icon.  
c Double-click your language folder.  
Windows Explorer to run the setup.exe  
program from the root directory of the  
Brother CD-ROM.  
d Double-click the top page file to view the  
Software User's Guide and Network  
User's guide in HTML format.  
d Click User’s Guide.  
How to find Scanning instructions  
1
e Click the documentation you want to  
read.  
There are several ways you can scan  
documents. You can find the instructions as  
follows:  
„ Software User’s Guide  
„ Network User’s Guide  
Software User’s Guide  
How to find Scanning instructions  
1
®
„ Scanning (For Windows  
There are several ways you can scan  
documents. You can find the instructions as  
follows:  
98/98SE/Me/2000 Professional and  
®
Windows XP)  
Software User’s Guide  
®
„ ControlCenter3 (For Windows  
®
„ Scanning (For Mac OS X 10.2.4 or  
98/98SE/Me/2000 Professional and  
greater)  
®
Windows XP)  
®
„ ControlCenter2 (For Mac OS X 10.2.4 or  
„ Network Scanning  
greater)  
®
PaperPort SE with OCR User’s Guide  
®
„ Network Scanning (For Mac OS X 10.2.4  
„ Instructions for scanning directly from  
or greater)  
®
®
ScanSoft PaperPort SE with OCR. The  
®
®
Presto! PageManager User’s Guide  
®
®
complete ScanSoft PaperPort SE with  
OCR User’s Guide can be viewed from the  
„ Instructions for scanning directly from  
®
®
Presto! PageManager . The complete  
®
Help selection in the ScanSoft  
®
®
Presto! PageManager User’s Guide  
can be viewed from the Help selection in  
®
PaperPort SE with OCR application.  
®
®
the Presto! PageManager application.  
3
Chapter 1  
Control panel overview  
1
MFC-440CN  
1
7
6
9
8
5
1
2
3
4
MFC-660CN  
1
11  
10 9  
8
7
6
13 12  
1
2
3
4
5
Note  
Most of the illustrations in this User’s Guide show the MFC-440CN.  
4
 
General Information  
1
2
Dial Pad  
4
Menu keys:  
Use these keys to dial telephone and fax  
numbers and as a keyboard for entering  
information into the machine.  
„ Volume keys  
d
c
1
In Fax mode, you can press these keys to  
adjust the ring volume.  
The # key lets you temporarily switch the  
dialling mode during a telephone call from  
Pulse to Tone.  
„ a Search/Speed Dial (MFC-660CN)  
Lets you look up and dial numbers that are  
stored in the memory.  
Fax and telephone keys  
„ Search/Speed Dial (MFC-440CN)  
„ d or c  
Lets you look up and dial numbers that are  
stored in the memory.  
Press to scroll backward or forward to a  
menu selection.  
„ Redial/Pause  
„ a or b  
Redials the last 30 numbers called. It also  
inserts a pause when programming speed  
dial numbers.  
Press to scroll through the menus and  
options.  
„ Menu  
„ Tel/R (MFC-440CN only)  
Accesses the main menu.  
„ OK  
This key is used to have a telephone  
conversation after picking up the external  
handset in F/T pseudo-ringing.  
Selects a setting.  
„ Clear/Back  
Also, use this key to gain access to an  
outside line, or transfer a call to another  
extension when it is connected to a PBX.  
Press to cancel the current setting.  
5
Start keys:  
„ R (MFC-660CN only)  
„
„
Colour Start  
When connected to a PBX, you can use  
this key to gain access to an outside line, to  
recall the operator, or to transfer a call to  
another extension.  
Lets you start sending faxes or making  
copies in full colour. Also lets you start a  
scanning operation (in colour or mono,  
depending on the scanning setting in the  
ControlCenter software).  
3
Mode keys:  
„
„
„
„
Fax  
Mono Start  
Lets you access Fax mode.  
Lets you start sending faxes or making  
copies in monochrome. Also lets you start a  
scanning operation (in colour or mono,  
depending on the scanning setting in the  
ControlCenter software).  
Scan  
Lets you access Scan mode.  
Copy  
Lets you access Copy mode.  
6
Power Save  
Lets you put the machine into Power Save  
mode.  
PhotoCapture  
Lets you access PhotoCapture Center™  
mode.  
7
8
Stop/Exit  
Stops an operation or exits from a menu.  
LCD (liquid crystal display)  
Displays messages on the screen to help you  
set up and use your machine.  
Also, you can adjust the angle of the LCD  
display by lifting it.  
5
   
Chapter 1  
9
Ink Management  
LCD display indications  
1
Lets you clean the print head, check the print  
quality, and check the available ink volume.  
The LCD shows the current machine status  
when the machine is idle.  
10 Fax Preview (MFC-660CN only)  
Lets you preview incoming faxes on the LCD.  
11 TAD keys (MFC-660CN only):  
„
On/Off  
Turns the Telephone Answering Device  
(TAD) on or off. It will also flash if you have  
new messages.  
1
„ Play/Record  
04  
Plays voice messages stored in the  
memory. It will also let you record  
telephone calls.  
3
5
2
4
„ Erase/Mute  
1
Current Receive Mode  
Puts the current phone call on hold. Also,  
deletes voice messages.  
Lets you see the current receive mode.  
„ Fax(Fax only)  
12 Speaker Phone (MFC-660CN only)  
„ F/T(Fax/Tel)  
Lets you speak to another party without lifting  
the handset.  
„ TAD(External TAD or Msg Mgr)  
„ Mnl(Manual)  
13 Microphone (MFC-660CN only)  
2
3
Faxes in memory  
Picks up your voice when you speak to another  
party using Speaker Phone.  
Shows how many received faxes are in the  
memory.  
Voice messages in memory (MFC-660CN  
only)  
Shows how many received voice messages  
are in the memory.  
4
5
Memory Status  
Lets you see the available memory in the  
machine.  
Ink indicator  
Lets you see the available ink volume.  
6
 
General Information  
d Press a or b to choose 30 Secs.  
Basic Operations  
1
MENU  
The following steps show how to change a  
setting in the machine. In this example the  
Mode Timer setting is changed from  
2 minutes to 30 seconds.  
1
Mode Timer  
30 Secs  
1 Min  
2 Mins  
5 Mins  
a Press Menu.  
Select & Press  
OK  
b Press a or b to choose  
General Setup.  
Press OK.  
You can see the current setting on the  
LCD:  
MENU  
General Setup  
Fax  
LAN  
Print Reports  
Machine Info.  
MENU  
General Setup  
Mode Timer  
Paper Type  
Paper Size  
Volume  
30 Secs  
Plain Pap  
A4  
Select & Press  
OK  
Select & Press  
OK  
Press OK.  
c Press a or b to choose Mode Timer.  
e Press Stop/Exit.  
MENU  
General Setup  
Mode Timer  
Paper Type  
Paper Size  
Volume  
2 Mins  
Plain Pap  
A4  
Select & Press  
OK  
Press OK.  
7
 
Loading documents and paper  
2
2
„ Make sure documents written with ink are  
Loading documents  
2
completely dry.  
You can send a fax, make copies, and scan  
from the ADF (automatic document feeder)  
and from the scanner glass.  
a Fan the pages well. Make sure you put  
the documents face down, top edge  
first in the ADF until you feel them touch  
the feed roller.  
Using the ADF  
2
b Adjust the paper guides to fit the width of  
your documents.  
The ADF can hold up to 10 pages and feeds  
each sheet individually. Use standard  
c Unfold the ADF Document Output  
2
80 g/m (20 lb) paper and always fan the  
Support Flap (1).  
pages before putting them in the ADF.  
Recommended environment  
2
Temperature:  
Humidity:  
Paper:  
20 to 30° C (68 to 86° F)  
1
50% to 70%  
2
80 g/m A4 (20 lb LTR)  
Document Sizes Supported  
2
CAUTION  
Length:  
Width:  
148 to 355.6 mm  
(5.8 to 14 in.)  
DO NOT leave thick documents on the  
scanner glass. If you do this, the ADF may  
jam.  
148 to 215.9 mm  
(5.8 to 8.5 in.)  
2
Weight:  
64 to 90 g/m (17 to 24 lb)  
Using the scanner glass  
2
How to load documents  
CAUTION  
2
You can use the scanner glass to fax, copy or  
scan pages of a book or one page at a time.  
DO NOT pull on the document while it is  
feeding.  
Document Sizes Supported  
2
Length:  
Width:  
Up to 297 mm (11.7 in.)  
Up to 215.9 mm (8.5 in.)  
Up to 2 kg (4.4 lb)  
DO NOT use paper that is curled, wrinkled,  
folded, ripped, stapled, paper clipped,  
pasted or taped.  
Weight:  
DO NOT use cardboard, newspaper or  
fabric.  
8
       
Loading documents and paper  
How to load documents  
Note  
2
Scanning area  
2
The scanning area depends on the settings in  
the application you are using. The figures  
below show the areas you cannot scan on  
Letter or A4 paper.  
To use the scanner glass, the ADF must  
be empty.  
2
a Lift the document cover.  
3
4
b Using the document guidelines on the  
left, center the document face down on  
the scanner glass.  
1
2
Usage Document Top (1)  
Left (3)  
Size  
Bottom (2) Right (4)  
Fax  
Letter  
3 mm  
4 mm  
(0.12 in.)  
(0.16 in.)  
A4  
3 mm  
1 mm  
(0.12 in.)  
(0.04 in.)  
Copy  
Scan  
Letter  
A4  
3 mm  
(0.12 in.)  
3 mm  
(0.12 in.)  
3 mm  
(0.12 in.)  
3 mm  
(0.12 in.)  
Letter  
A4  
3 mm  
(0.12 in.)  
3 mm  
(0.12 in.)  
3 mm  
(0.12 in.)  
0 mm  
(0 in.)  
c Close the document cover.  
CAUTION  
If you are scanning a book or thick  
document, DO NOT slam the cover or  
press on it.  
9
 
Chapter 2  
Recommended media  
2
Acceptable paper and  
other media  
2
To get the best print quality, we suggest using  
Brother paper. (See table below.)  
The print quality can be affected by the type  
of paper you use in the machine.  
If Brother paper is not available in your  
country, we recommend testing various  
papers before purchasing large quantities.  
To get the best print quality for the settings  
you have chosen, always set the Paper Type  
to match the type of paper you load.  
We recommend using ‘3M Transparency  
Film’ when you print on transparencies.  
You can use plain paper, inkjet paper (coated  
paper), glossy paper, transparencies and  
envelopes.  
Brother paper  
Paper Type  
Item  
We recommend testing various paper types  
before buying large quantities.  
A4 Plain  
BP60PA  
BP61GLA  
BP60MA  
BP61GLP  
A4 Glossy Photo  
A4 Inkjet (Matte)  
10 x 15 cm Glossy Photo  
For best results, use the Brother paper.  
„ When you print on inkjet paper (coated  
paper), transparencies and glossy paper,  
be sure to choose the correct media in the  
‘Basic’ tab of the printer driver or in the  
Paper Type setting of the menu (See  
Paper Type on page 22).  
Handling and using media  
2
„ Store paper in its original packaging, and  
keep it sealed. Keep the paper flat and  
away from moisture, direct sunlight and  
heat.  
„ When you print on Brother photo paper,  
load the instruction sheet included with the  
photo paper in the paper tray first, and  
then put the photo paper on top of the  
instruction sheet.  
„ The coated side of photo paper is shiny.  
Avoid touching the shiny (coated) side.  
Load photo paper with the shiny side  
facing down.  
„ When you use transparencies or glossy  
paper, remove each sheet at once to  
prevent smudging or paper jams.  
„ Avoid touching either side of  
transparencies because they absorb  
water and perspiration easily, and this  
may cause decreased output quality.  
Transparencies designed for laser  
printers/copiers may stain your next  
document. Use only transparencies  
recommended for inkjet printing.  
„ Avoid touching the printed surface of the  
paper immediately after printing; the  
surface may not be completely dry and  
may stain your fingers.  
10  
       
Loading documents and paper  
Improper Setup  
DO NOT use the following kinds of paper:  
• Damaged, curled, wrinkled, or  
irregularly shaped paper  
2
1
1
1
2 mm (0.08 in.) or longer  
• Extremely shiny or highly textured paper  
• Paper already printed on by a printer  
• Paper that cannot be arranged uniformly  
when stacked  
• Paper made with a short grain  
Paper capacity of the output paper  
tray  
2
2
Up to 50 sheets of 20 lb Letter or 80 g/m A4  
paper.  
„ Transparencies or photo paper must be  
picked up from the output paper tray one  
page at a time to avoid smudging.  
11  
Chapter 2  
Choosing the right media  
2
Paper type and size for each operation  
2
Paper Type  
Paper Size  
Usage  
Fax  
Copy  
Photo  
Printer  
Capture  
Cut Sheet  
Letter  
A4  
216 × 279 mm (8 1/2 × 11 in.)  
210 × 297 mm (8.3 × 11.7 in.)  
216 × 356 mm (8 1/2 × 14 in.)  
Yes  
Yes  
Yes  
–
Yes  
Yes  
Yes  
–
Yes  
Yes  
–
Yes  
Yes  
Yes  
Yes  
Yes  
Yes  
Yes  
Yes  
Yes  
Yes  
Yes  
Yes  
Yes  
Legal  
Executive 184 × 267 mm (7 1/4 × 10 1/2 in.)  
–
JIS B5  
A5  
182 × 257 mm (7.2 × 10.1 in.)  
148 × 210 mm (5.8 × 8.3 in.)  
105 × 148 mm (4.1 × 5.8 in.)  
10 × 15 cm (4 × 6 in.)  
–
–
–
–
Yes  
–
–
A6  
–
–
Cards  
Photo  
Photo L  
Photo 2L  
–
Yes  
–
Yes  
–
89 × 127 mm (3 1/2 × 5 in.)  
13 × 18 cm (5 × 7 in.)  
–
–
–
Yes  
–
Index Card 127 × 203 mm (5 × 8 in.)  
–
–
Post Card 1 100 × 148 mm (3.9 × 5.8 in.)  
–
–
–
PostCard2 148 × 200 mm (5.8 × 7.9 in.)  
(Double)  
–
–
–
Envelopes  
C5  
Envelope  
162 × 229 mm (6.4 × 9 in.)  
110 × 220 mm (4.3 × 8.7 in.)  
–
–
–
–
–
–
Yes  
Yes  
DL  
Envelope  
COM-10  
Monarch  
105 × 241 mm (4 1/8 × 9 1/2 in.)  
98 × 191 mm (3 7/8 × 7 1/2 in.)  
105 × 235 mm (4.1 × 9.3 in.)  
–
–
–
–
–
–
–
–
–
Yes  
Yes  
Yes  
JE4  
Envelope  
Transparencies Letter  
A4  
216 × 279 mm (8 1/2 × 11 in.)  
210 × 297 mm (8.3 × 11.7 in.)  
–
–
Yes  
Yes  
–
–
Yes  
Yes  
12  
     
Loading documents and paper  
Paper weight, thickness and capacity  
2
Paper Type  
Weight  
Thickness  
No. of  
sheets  
2
1
Cut  
Sheet  
Plain Paper  
0.08 to 0.15 mm (0.003 to 0.006 in.)  
0.08 to 0.25 mm (0.003 to 0.01 in.)  
Up to 0.25 mm (Up to 0.01 in.)  
Up to 0.28 mm (Up to 0.01 in.)  
Up to 0.15 mm (Up to 0.006 in.)  
Up to 0.23 mm (Up to 0.01 in.)  
Up to 0.52 mm (Up to 0.02 in.)  
–
64 to 120 g/m (17 to 32 lb)  
100  
20  
2
2
Inkjet Paper  
64 to 200 g/m (17 to 53 lb)  
2
Glossy Paper  
20  
Up to 220 g/m (Up to 58 lb)  
2
2
Cards Photo Card  
Index Card  
Up to 240 g/m (Up to 64 lb)  
20  
30  
2
Up to 120 g/m (Up to 32 lb)  
2
Post Card  
30  
10  
10  
Up to 200 g/m (Up to 53 lb)  
2
Envelopes  
75 to 95 g/m (20 to 25 lb)  
Transparencies  
–
1
2
Up to 50 sheets for Legal size paper 80 g/m2 (20 lb).  
Up to 100 sheets of 80 g/m2 (20 lb) paper.  
For Photo 10×15 cm and Photo L paper, use the photo paper tray. (See Loading photo paper on page 17.)  
13  
       
Chapter 2  
b Press and slide the paper side guides  
(1) and paper length guide (2) to fit the  
paper size.  
Loading paper,  
envelopes and other  
media  
1
2
Loading paper and other  
media  
2
Note  
To print on Photo L or 10 × 15 cm paper,  
please see Loading photo  
paper on page 17.  
2
a Pull the paper tray completely out of the  
machine.  
If the paper support flap is open, close it  
and lift the output paper tray cover (1).  
c Fan the stack of paper well to avoid  
paper jams and misfeeds.  
1
Note  
Always make sure that the paper is not  
curled.  
d Gently put the paper into the paper tray  
print side down and top edge first.  
Check that the paper is flat in the tray.  
14  
   
Loading documents and paper  
f Close the output paper tray cover.  
Note  
When you use Legal size paper, press  
and hold the universal guide release  
button as you slide out the front of the  
paper tray.  
2
g Slowly push the paper tray completely  
into the machine.  
e Gently adjust the paper side guides with  
both hands and the paper length guide  
to the paper.  
Make sure the paper side guides touch  
the sides of the paper.  
h While holding the paper tray in place,  
pull out the paper support (1) until it  
clicks and unfold the paper support  
flap (2).  
Note  
Note  
Do not use the paper support flap for  
Legal paper.  
Be careful that you do not push the paper  
in too far; it may lift at the back of the tray  
and cause feed problems.  
15  
Chapter 2  
How to load envelopes and post cards  
2
Loading envelopes, post  
cards and photo paper  
2
a Before loading, press the corners and  
sides of the envelopes or post cards to  
make them as flat as possible.  
Loading envelopes  
2
„ Use envelopes that weigh from 75 to  
Note  
2
If the envelopes or post cards are ‘double-  
feeding,’ put one envelope in the paper  
tray at a time.  
95 g/m (20 to 25 lb).  
„ Some envelopes need margin settings to  
be set in the application. Make sure you  
do a test print first.  
CAUTION  
Do not use any of the following types of  
envelopes, as they will cause paper feed  
problems:  
• If they are of a baggy construction.  
• That are embossed (have raised writing  
on them).  
• That have clasps or staples.  
• That are pre-printed on the inside.  
Glue  
Double flap  
b Put the envelopes or post cards into the  
paper tray with the address side down  
and the leading edge (top of the  
envelopes) in first. Slide the paper side  
guides (1) and paper length guide (2) to  
fit the size of the envelopes or post  
cards.  
Occasionally you may experience paper  
feed problems caused by the thickness,  
size and flap shape of the envelopes you  
are using.  
1
2
16  
 
Loading documents and paper  
If you have problems when printing on  
envelopes, try the following suggestions:  
b Press and slide the paper side guides  
(1) and paper length guide (2) to fit the  
paper size.  
2
a Open the envelope flap.  
b Make sure the open flap is either to the  
side of the envelope or to the back edge  
of the envelope when printing.  
1
2
c Adjust the size and margin in your  
application.  
2
c Put the photo paper into the photo paper  
tray and gently adjust the paper side  
guides to fit the paper.  
Make sure the paper side guides touch  
the sides of the paper.  
Loading photo paper  
2
Use the photo paper tray which has been  
assembled on the top of the paper tray to print  
on photo 10×15 cm and photo L size paper.  
You can leave paper in the standard paper  
tray when using the photo paper tray.  
Note  
a Press the photo paper tray release  
button with your left thumb and push the  
photo paper tray (the top part of the tray)  
back until it clicks into the photo printing  
position.  
• Be careful that you do not push the paper  
in too far; it may lift at the back of the tray  
and cause feed problems.  
• Always make sure that the paper is not  
curled.  
1
1
Photo Paper Tray  
17  
   
Chapter 2  
d When you have finished printing photos  
return the photo paper tray to the normal  
printing position.  
Press the photo paper tray release  
button with your left thumb and pull the  
photo paper tray forward until it clicks.  
Removing small prints from the  
machine  
2
When the machine ejects small paper onto  
the output paper tray you may not be able to  
reach it. Make sure printing has finished, and  
then pull the tray completely out of the  
machine.  
18  
Loading documents and paper  
Printable area  
2
The printable area depends on the settings in the application you are using. The figures below  
show the unprintable areas on cut sheet paper and envelopes. The machine can only print in the  
shaded areas when the Borderless print feature is available and turned on.  
2
Cut Sheet Paper  
Envelopes  
3
4
3
4
1
1
2
2
Top (1)  
Bottom (2)  
Left (3)  
Right (4)  
Cut Sheet  
Envelopes  
3 mm (0.12 in.)  
12 mm (0.47 in.)  
3 mm (0.12 in.)  
24 mm (0.95 in.)  
3 mm (0.12 in.)  
3 mm (0.12 in.)  
3 mm (0.12 in.)  
3 mm (0.12 in.)  
Note  
The Borderless feature is not available for envelopes.  
19  
 
General setup  
3
3
Power Save mode  
3
Note  
• Even if you have put the machine into  
Power Save mode, it will periodically clean  
the print head to preserve print quality.  
When the machine is idle, you can put the  
machine into Power Save mode by pressing  
the Power Save key. You can still receive  
telephone calls in Power Save mode. For  
further information on receiving faxes in the  
power save condition, please see the table on  
On/Off setting on page 21. The delayed  
faxes that have been set up will be sent. You  
can even retrieve faxes using Remote  
• If you unplug the AC power cord, no  
machine operations will be available.  
• You can customize Power Save mode so  
that, apart from automatic head cleaning,  
no machine operations are available. (See  
Power Save setting on page 20.)  
Retrieval if you are away from your machine.  
If you want to do other operations, you must  
take the machine out of Power Save mode.  
Power Save setting  
3
Note  
You can customize the machine's Power  
Save key. The factory setting is  
If you have connected an external  
Fax Receive:On. Your machine can  
receive faxes or calls even when the machine  
is in Power Save mode. If you do not want  
your machine to receive faxes or calls, turn  
this setting to Fax Receive:Off. (See  
Power Save mode on page 20.)  
telephone or TAD, it is always available.  
Putting your machine in  
Power Save mode  
3
a Press and hold down the Power Save  
key until the LCD shows Shutting  
Down.  
a Press Menu.  
b Press a or b to choose  
General Setup.  
Press OK.  
The LCD light goes off.  
Bringing your machine out of  
Power Save mode  
c Press a or b to choose  
P.Save Setting.  
Press OK.  
3
a Press and hold down the Power Save  
d Press a or b to choose  
Fax Receive:Off(or  
Fax Receive:On).  
Press OK.  
key until the LCD shows Please Wait.  
The LCD shows the date and time.  
e Press Stop/Exit.  
20  
             
General setup  
Mode Timer  
3
On/Off  
setting  
Receive  
mode  
Available operations  
The machine has four temporary mode keys  
on the control panel: Fax, Scan, Copy and  
PhotoCapture. You can change the amount  
of time the machine takes after the last Scan,  
Copy or PhotoCapture operation before it  
returns to Fax mode. If you choose Off, the  
machine stays in the mode you used last.  
Fax  
Fax Only Fax Receive  
Receive:  
Fax Detect  
External  
3
1 2  
6
6
On  
Delayed Fax  
Fax Forward  
Fax Storage  
TAD  
(factory  
setting)  
4
6
Fax/Tel  
3
6
PC Fax Receive  
6
Remote Retrieval  
4
Fax Receive  
TAD  
Recording of incoming  
messages  
Fax Detect  
6
Delayed Fax  
6
Fax Forward  
6
Fax Storage  
6
PC Fax Receive  
6
Remote Retrieval  
Manual  
Fax Detect  
6
Delayed Fax  
5
Fax/Tel  
Fax  
—
No machineoperations  
will be available other  
than cleaning the print  
head.  
a Press Menu.  
Receive:  
Off  
b Press a or b to choose  
General Setup.  
Press OK.  
1
2
You cannot receive a fax with Mono Start or  
Colour Start.  
c Press a or b to choose Mode Timer.  
Press OK.  
You can receive telephone calls by lifting the handset  
(MFC-660CN only).  
3
4
5
MFC-440CN only  
MFC-660CN only  
d Press a or b to choose 0 Sec,  
30 Secs, 1 Min, 2 Mins, 5 Minsor  
(MFC-440CN only) You cannot receive a fax  
automatically even if you have set the receive mode  
to Fax/Tel.  
Off.  
Press OK.  
6
Set before you switch off the machine.  
e Press Stop/Exit.  
21  
               
Chapter 3  
Paper Size  
3
Paper settings  
3
You can use five sizes of paper for printing  
copies: Letter, Legal, A4, A5, and 10 × 15 cm  
(4 × 6 in.) and three sizes for printing faxes:  
Letter, Legal and A4. When you change the  
size of paper you load in the machine, you will  
need to change the paper size setting at the  
same time so your machine can fit an  
incoming fax on the page.  
Paper Type  
3
To get the best print quality, set the machine  
for the type of paper you are using.  
a Press Menu.  
b Press a or b to choose  
General Setup.  
Press OK.  
a Press Menu.  
b Press a or b to choose  
General Setup.  
Press OK.  
c Press a or b to choose Paper Type.  
Press OK.  
d Press a or b to choose Plain Paper,  
Inkjet Paper, Brother Photo,  
Other Photoor Transparency.  
Press OK.  
c Press a or b to choose Paper Size.  
Press OK.  
d Press a or b to choose Letter,  
Legal, A4, A5or 10×15cm.  
Press OK.  
e Press Stop/Exit.  
Note  
e Press Stop/Exit.  
The machine ejects paper with printed  
surfaces face up onto the paper tray in  
front of the machine. When you use  
transparencies or glossy paper, remove  
each sheet at once to prevent smudging  
or paper jams.  
22  
     
General setup  
Beeper Volume  
3
Volume Settings  
3
When the beeper is on, the machine will beep  
when you press a key, make a mistake or  
after you send or receive a fax.  
Ring Volume  
3
You can choose a range of ring volume levels,  
You can choose a range of volume levels,  
from Highto Off  
.
from Highto Off.  
3
While in Fax mode  
, press  
a Press Menu.  
d or c to adjust the volume level. The  
b Press a or b to choose  
General Setup.  
Press OK.  
LCD shows the current setting, and each key  
press will change the volume to the next level.  
The machine will keep the new setting until  
you change it.You can also change the  
volume through the menu, by following the  
instructions below:  
c Press a or b to choose Volume.  
Press OK.  
d Press a or b to choose Beeper.  
Press OK.  
Setting the Ring Volume from the  
menu  
3
e Press a or b to choose Low, Med,  
Highor Off  
a Press Menu.  
Press OK.  
b Press a or b to choose  
General Setup.  
Press OK.  
f Press Stop/Exit.  
c Press a or b to choose Volume.  
Press OK.  
d Press a or b to choose Ring.  
Press OK.  
e Press a or b to choose Low, Med,  
Highor Off.  
Press OK.  
f Press Stop/Exit.  
23  
     
Chapter 3  
Speaker Volume  
3
Automatic Daylight  
Savings Time  
3
You can choose a range of speaker volume  
levels, from Highto Off.  
You can set the machine to change  
automatically for daylight savings time. It will  
reset itself forward one hour in the Spring and  
backward one hour in the Autumn. Make sure  
you have set the correct date and time in the  
Date/Timesetting.  
a Press Menu.  
b Press a or b to choose  
General Setup.  
Press OK.  
c Press a or b to choose Volume.  
Press OK.  
a Press Menu.  
b Press a or b to choose  
General Setup.  
Press OK.  
d Press a or b to choose Speaker.  
Press OK.  
e Press a or b to choose Low, Med,  
Highor Off.  
c Press a or b to choose  
Auto Daylight.  
Press OK.  
Press OK.  
f Press Stop/Exit.  
You can also adjust the speaker volume by  
pressing Speaker Phone (MFC-660CN  
only).  
d Press a or b to choose Off(or On).  
Press OK.  
e Press Stop/Exit.  
a Press Speaker Phone.  
b Press d or c  
.
This setting will stay until you change it  
again.  
c Press Speaker Phone.  
Note  
You can adjust the speaker volume while  
you are listening to your outgoing  
message (OGM) and incoming messages  
(ICM’s) by pressing d or c  
(MFC-660CN only).  
24  
   
General setup  
Setting the backlight  
brightness  
LCD display  
3
3
LCD Contrast  
3
If you are having difficulty reading the LCD,  
try changing the brightness setting.  
You can adjust the LCD contrast for a sharper  
and more vivid display. If you are having  
difficulty reading the LCD, try changing the  
contrast setting.  
a Press Menu.  
3
b Press a or b to choose  
General Setup.  
Press OK.  
a Press Menu.  
b Press a or b to choose  
General Setup.  
Press OK.  
c Press a or b to choose  
LCD Settings.  
Press OK.  
c Press a or b to choose  
LCD Settings.  
d Press a or b to choose Backlight.  
Press OK.  
Press OK.  
e Press a or b to choose Light, Medor  
d Press a or b to choose  
LCD Contrast.  
Dark.  
Press OK.  
Press OK.  
f Press Stop/Exit.  
e Press a or b to choose Light, Medor  
Dark.  
Setting the Dim Timer for the  
backlight  
Press OK.  
3
f Press Stop/Exit.  
You can set how long the LCD backlight stays  
on after the last key press.  
a Press Menu.  
b Press a or b to choose  
General Setup.  
Press OK.  
c Press a or b to choose  
LCD Settings.  
Press OK.  
d Press a or b to choose Dim Timer.  
Press OK.  
e Press a or b to choose 10 Secs,  
20 Secs, 30 Secsor Off.  
Press OK.  
f Press Stop/Exit.  
25  
       
Chapter 3  
Setting the Off Timer  
3
Setting the Wallpaper  
3
You can set how long the LCD stays on after  
the last key press. This is a power saving  
feature. The machine can print, scan and  
receive faxes and voice calls when the LCD is  
off.  
You can change the wallpaper.  
a Press Menu.  
b Press a or b to choose  
General Setup.  
Press OK.  
a Press Menu.  
c Press a or b to choose  
LCD Settings.  
b Press a or b to choose  
General Setup.  
Press OK.  
Press OK.  
d Press a or b to choose Wallpaper.  
Press OK.  
c Press a or b to choose  
LCD Settings.  
Press OK.  
e Press a or b to choose a wallpaper.  
Press OK.  
d Press a or b to choose Off Timer.  
Press OK.  
f Press Stop/Exit.  
e Press a or b to choose 1 Min,  
2 Mins, 3 Mins, 5 Mins, 10 Mins,  
30 Minsor Off.  
Press OK.  
f Press Stop/Exit.  
Note  
When the display is off you can press any  
key to turn it back on.  
26  
   
Security features  
4
4
c Press a or b to choose  
Miscellaneous.  
Press OK.  
TX Lock (MFC-440CN  
only)  
4
d Press a or b to choose TX Lock.  
Press OK.  
TX Lock lets you prevent unauthorized  
access to the machine.  
While TX Lock is On, the following operations  
are available:  
e Enter a 4-digit number for the password.  
Press OK.  
4
„ Receiving faxes  
f When the LCD shows Verify:, re-  
enter the password.  
„ Fax forwarding (if Fax Forwarding was  
already On)  
Press OK.  
„ Remote retrieval (if Fax Storage was  
g Press Stop/Exit.  
already On)  
„ PC Fax Receive (if PC Fax Receive was  
Changing the TX Lock password  
4
already On)  
a Press Menu.  
While TX Lock is On, the following operations  
are NOT available:  
b Press a or b to choose Fax.  
Press OK.  
„ Sending faxes  
„ Copying  
c Press a or b to choose  
Miscellaneous.  
Press OK.  
„ PC printing  
„ Scanning  
„ PhotoCapture  
d Press a or b to choose TX Lock.  
Press OK.  
Setting and changing the TX  
Lock password  
e Press a or b to choose  
Set Password.  
Press OK.  
Setting up the password  
4
f Enter a 4-digit number for the current  
password.  
Note  
Press OK.  
• If you forget the TX Lock password,  
please call your Brother dealer for service.  
g Enter a 4-digit number for a new  
password.  
• If you have already set the password, you  
will not need to set it again.  
Press OK.  
h When the LCD shows Verify:, re-  
enter the password.  
a Press Menu.  
Press OK.  
b Press a or b to choose Fax.  
Press OK.  
i Press Stop/Exit.  
27  
     
Chapter 4  
Turning the TX Lock on/off  
Memory Security  
(MFC-660CN only)  
4
Turning TX Lock on  
4
Memory Security lets you prevent  
a Press Menu.  
unauthorized access to the machine. You will  
not be able to continue to schedule Delayed  
Faxes or Polling jobs. However, any pre-  
scheduled Delayed Faxes will be sent even if  
you turn on Memory Security, so they will not  
be lost.  
b Press a or b to choose Fax.  
Press OK.  
c Press a or b to choose  
Miscellaneous.  
Press OK.  
While Memory Security is on, the following  
operations are available:  
d Press a or b to choose TX Lock.  
Press OK.  
„ Receiving faxes into memory (limited by  
memory capacity)  
e Press a or b to choose Set TX Lock.  
Press OK.  
„ Fax forwarding (If Fax Forwarding was  
already On)  
„ Remote retrieval (If Fax Storage was  
f Enter the registered 4-digit password.  
Press OK.  
already On)  
The machine goes offline and the LCD  
shows TX Lock Mode.  
While Memory Security is on, the following  
operations are NOT available:  
„ Printing received faxes  
„ Sending faxes  
„ Copying  
Turning TX Lock off  
4
a Press Menu.  
„ PC printing  
b Enter the registered 4-digit password.  
Press OK.  
„ Scanning  
TX lock is automatically turned off.  
„ PhotoCapture  
„ PC Fax Receive  
Note  
If you enter the wrong password, the LCD  
shows Wrong Passwordand stays  
offline. The machine will stay in TX Lock  
mode until the registered password is  
entered.  
Note  
• To print the faxes in memory, turn off  
Memory Security.  
• You must turn off PC Fax Receive before  
you can turn on Memory Security. (See  
Turning off Advanced Fax  
Operations on page 71.)  
28  
   
Security features  
Changing your memory security  
password  
Setting and changing the  
memory security password  
4
4
a Press Menu.  
Setting a password for the first time  
Note  
4
b Press a or b to choose Fax.  
Press OK.  
c Press a or b to choose  
Miscellaneous.  
Press OK.  
• If you forget the Memory Security  
password, please call your Brother dealer  
for service.  
4
• If you have already set the password, you  
will not need to set it again.  
d Press a or b to choose  
Mem Security.  
Press OK.  
a Press Menu.  
e Press a or b to choose  
Set Password.  
b Press a or b to choose Fax.  
Press OK.  
Press OK.  
c Press a or b to choose  
Miscellaneous.  
Press OK.  
f Enter the registered 4-digit number for  
the current password.  
Press OK.  
d Press a or b to choose  
Mem Security.  
g Enter a 4-digit number for a new  
password.  
Press OK.  
Press OK.  
e Enter a 4-digit number for the password.  
Press OK.  
h When the LCD shows Verify:, re-  
enter the new password.  
Press OK.  
f When the LCD shows Verify:, re-  
enter the password.  
i Press Stop/Exit.  
Press OK.  
g Press Stop/Exit.  
29  
 
Chapter 4  
Turning the memory security  
on/off  
4
Turning on the memory security lock  
4
a Press Menu.  
b Press a or b to choose Fax.  
Press OK.  
c Press a or b to choose  
Miscellaneous.  
Press OK.  
d Press a or b to choose  
Mem Security.  
Press OK.  
e Press a or b to choose  
Set Security.  
Press OK.  
f Enter the registered 4-digit password.  
Press OK.  
The machine goes offline and the LCD  
shows Secure Mode.  
Note  
If there is a power failure the data will stay  
in memory for up to 24 hours.  
Turning off the memory security  
4
a Press Menu.  
b Enter the registered 4-digit password.  
Press OK.  
Memory Security is automatically turned  
off.  
Note  
If you enter the wrong password, the LCD  
shows Wrong Passwordand stays  
offline. The machine will stay in Secure  
mode until the registered password is  
entered.  
30  
   
Section II  
Fax  
II  
Sending a fax  
32  
40  
46  
55  
63  
Receiving a Fax  
Telephone and External devices  
Dialling and storing numbers  
Digital TAD (MFC-660CN only)  
Advanced fax operations (Monochrome only) 67  
Printing Reports  
Polling  
77  
79  
 
Sending a fax  
5
5
„ Scan Size(See page 33.)  
Entering Fax mode  
5
„ Set New Default(See page 38.)  
„ Factory Reset(See page 38.)  
When you want to send a fax, or change fax  
send or receive settings, press the  
When the option you want is highlighted,  
press OK.  
(Fax) key to illuminate it in green.  
Faxing from the ADF  
5
a Press  
(Fax).  
b Put the document face down in the ADF.  
The LCD shows:  
c Enter the fax number using the dial pad,  
Speed-Dial or Search.  
FAX  
d Press Mono Start or Colour Start.  
The machine starts scanning the  
document.  
09012345689  
Fax Resolution  
Standard  
Auto  
Contrast  
Speed-Dial  
Outgoing Call  
Note  
• To cancel, press Stop/Exit.  
• If the memory is full, the document will be  
sent in real time.  
Fax Start  
Press  
Press a or b to scroll through the Fax key  
options. Some functions are only available  
when sending monochrome faxes.  
„ Fax Resolution(See page 35.)  
„ Contrast(See page 35.)  
„ Speed-Dial(See page 55.)  
„ Outgoing Call (See page 56.)  
„ Caller ID hist.(MFC-660CN only)  
(UK and Ireland only) (See page 57.)  
„ Broadcasting (See page 34.)  
„ Delayed Fax(See page 37.)  
„ Batch TX(See page 37.)  
„ Real Time TX(See page 36.)  
„ Polled TX(See page 81.)  
„ Polling RX(See page 79.)  
„ Overseas Mode(See page 37.)  
32  
       
Sending a fax  
Faxing from the scanner  
glass  
Note  
5
If the memory is full and you are faxing a  
single page, it will be sent in real time.  
You can use the scanner glass to fax pages  
of a book one at a time. The documents can  
be up to letter or A4 size.  
Faxing Letter size documents  
from the scanner glass  
5
You cannot send multiple pages for colour  
faxes.  
When documents are Letter size, you need to  
set Scan Size to Letter. If you do not, the side  
portion of the faxes will be missing.  
Note  
Since you can only scan one page at a  
time, it is easier to use the ADF if you are  
sending a multiple page document.  
a Press  
(Fax).  
5
b Press a or b to choose Scan Size.  
Press OK.  
a Press  
(Fax).  
b Load your document face down on the  
c Press a or b to choose Letter.  
Press OK.  
scanner glass.  
c Enter the fax number using the dial pad,  
Note  
Speed-Dial or Search.  
You can save the setting you use most  
often by setting it as default. (See  
page 38.)  
d Press Mono Start or Colour Start.  
„ If you press Mono Start, the  
machine starts scanning the first  
page. Go to step e.  
Colour fax transmission  
5
„ If you press Colour Start, the  
machine starts sending the  
document.  
Your machine can send a colour fax to  
machines that support this feature.  
e Do one of the following:  
„ To send a single page, press 2 to  
choose No(or press Mono Start  
again).  
Colour faxes cannot be stored in the memory.  
When you send a colour fax, the machine will  
send it in real time (even if Real Time TXis  
set to Off).  
The machine starts sending the  
document.  
„ To send more than one page, press  
1 to choose Yesand go to step f.  
Cancelling a fax in progress  
5
If you want to cancel a fax while the machine  
is scanning, dialling or sending, press  
Stop/Exit.  
f Put the next page on the scanner glass.  
Press OK.  
The machine starts scanning the page.  
(Repeat steps e and f for each  
additional page.)  
33  
             
Chapter 5  
• Enter the long dialling sequence numbers  
as you would normally, but remember that  
each Speed-Dial number counts as one  
number, so the number of locations you  
can store becomes limited. (See  
Combining Quick-Dial  
Broadcasting  
(Monochrome only)  
5
Broadcasting is when the same fax message  
is automatically sent to more than one fax  
number. You can include Groups, Speed-Dial  
numbers and up to 50 manually dialled  
numbers in the same broadcast.  
numbers on page 62.)  
• If the memory is full, press Stop/Exit to  
stop the job. If more than one page has  
been scanned, press Mono Start to send  
the portion that is in the memory.  
After the broadcast is finished, a Broadcast  
Report will be printed.  
a Press  
(Fax).  
Cancelling a Broadcast in  
progress  
5
b Load your document.  
c Press a or b to choose  
Broadcasting.  
a Press Menu.  
Press OK.  
b Press a or b to choose Fax.  
Press OK.  
d Press a or b to choose Add Number.  
Press OK.  
c Press a or b to choose  
Remaining Jobs.  
e Enter a number using Speed-Dial, a  
Group, or the dial pad.  
Press OK.  
Press OK.  
The LCD will show the fax number being  
dialled and the Broadcast job number.  
f Repeat steps d and e to enter more  
fax numbers, and then press a or b to  
choose Complete.  
d Press OK.  
The LCD will ask you the following  
message:  
Cancel Job?  
Press OK.  
YesiPress1  
NoiPress2  
g Press Mono Start.  
Note  
e Press 1 to clear the number being  
dialled.  
• If you did not use up any of the numbers  
for Groups, access codes or credit card  
numbers, you can ‘broadcast’ faxes to as  
many as 210 different numbers.  
The LCD will then show the Broadcast  
job number.  
f Press OK.  
• The available memory will vary depending  
on the types of jobs in the memory and the  
number of locations used for  
broadcasting. If you broadcast to the  
maximum numbers available, you will not  
be able to use dual access and delayed  
fax.  
The LCD will ask you the following  
message:  
Cancel Job?  
YesiPress1  
NoiPress2  
g Press 1 to cancel the Broadcast.  
h Press Stop/Exit.  
34  
         
Sending a fax  
Contrast  
5
Additional sending  
operations  
5
If your document is very light or very dark, you  
may want to change the contrast. For most  
documents the factory setting Autocan be  
used. It automatically chooses the suitable  
contrast for your document.  
Sending faxes using multiple  
settings  
5
Use Light when sending a light document.  
Use Dark when sending a dark document.  
When you send a fax you can choose any  
combination of these settings: resolution,  
contrast, overseas mode, delayed fax timer,  
polling transmission and real time  
transmission.  
a Press  
(Fax).  
b Press a or b to choose Contrast.  
Press OK.  
5
a Press  
(Fax).  
The LCD shows:  
c Press a or b to choose Auto, Light  
or Dark.  
FAX  
Press OK.  
09012345689  
Note  
Fax Resolution  
Standard  
Auto  
Even if you choose Lightor Dark, the  
machine will send the fax using the Auto  
setting in any of the following conditions:  
Contrast  
Speed-Dial  
Outgoing Call  
• When you send a colour fax.  
Fax Start  
Press  
• When you choose Photoas the Fax  
b Press a or b to choose any settings  
you want to change.  
Resolution.  
Press OK.  
Changing fax resolution  
5
c After each setting is accepted, you can  
continue to change more settings.  
The quality of a fax can be improved by  
changing the fax resolution.  
Note  
• Most settings are temporary and the  
machine returns to its default settings after  
you send a fax.  
• You can save some of the settings you  
use most often by setting them as default.  
These settings will stay until you change  
them again. (See Setting your changes as  
a new default on page 38.)  
a Press  
(Fax).  
b Press a or b to choose  
Fax Resolution.  
Press OK.  
c Press a or b to choose the resolution  
you want.  
Press OK.  
35  
           
Chapter 5  
Note  
Note  
You can choose four different resolution  
settings for monochrome faxes and two  
for colour.  
If the Out of Memorymessage appears  
while scanning documents, press  
Stop/Exit to cancel or Mono Start to send  
the scanned pages.  
Monochrome  
Standard  
Suitable for most typed  
documents.  
Real time transmission  
5
Fine  
Good for small print and  
transmits a little slower than  
Standard resolution.  
When you are sending a fax, the machine will  
scan the documents into the memory before  
sending. Then, as soon as the phone line is  
free, the machine will start dialling and  
sending.  
S.Fine  
Photo  
Good for small print or artwork  
and transmits slower than Fine  
resolution.  
If the memory is full, the machine will send the  
document in real time (even if  
Real Time TXis set to Off).  
Use when the document has  
varying shades of grey or is a  
photograph. This has the  
slowest transmission.  
Sometimes, you may want to send an  
important document immediately, without  
waiting for memory transmission. You can  
turn on Real Time TX.  
Colour  
Standard  
Suitable for most typed  
documents.  
To send a document at once without waiting  
for memory transmission, set  
Real Time TXto On.  
Fine  
Use when the document is a  
photograph. The transmission  
time is slower than Standard  
resolution.  
a Press  
(Fax).  
If you choose S.Fineor Photoand then  
use the Colour Start key to send a fax,  
the machine will send the fax using the  
Finesetting.  
b Press a or b to choose  
Real Time TX.  
Press OK.  
c Press a or b to choose On.  
Press OK.  
Dual access  
(Monochrome only)  
5
Note  
• In real time transmission, the automatic  
redial feature does not work when using  
the scanner glass.  
You can dial a number and start scanning the  
fax into memory—even when the machine is  
sending from memory, receiving faxes or  
printing PC data. The LCD shows the new job  
number and available memory.  
• If you are sending a colour fax, the  
machine will send it in real time (even if  
Real Time TXis set to Off).  
The number of pages you can scan into the  
memory will vary depending on the data that  
is printed on them.  
36  
     
Sending a fax  
Overseas Mode  
5
Delayed Batch Transmission  
(Monochrome only)  
5
If you are having difficulty sending a fax  
overseas due to possible interference on the  
phone line, we recommend that you turn on  
the Overseas mode. After you send a fax  
using this feature, the feature will turn itself  
off.  
Before sending the delayed faxes, your  
machine will help you economize by sorting  
all the faxes in the memory by destination and  
scheduled time. All delayed faxes that are  
scheduled to be sent at the same time to the  
same fax number will be sent as one fax to  
save transmission time.  
a Press  
(Fax).  
b Load your document.  
a Press  
(Fax).  
c Press a or b to choose  
Overseas Mode.  
Press OK.  
5
b Press a or b to choose Batch TX.  
Press OK.  
c Press a or b to choose On.  
Press OK.  
d Press a or b to choose On(or Off).  
Press OK.  
d Press Stop/Exit.  
Delayed Faxing  
(Monochrome only)  
5
Checking and cancelling  
waiting jobs  
5
During the day you can store up to 50 faxes  
in the memory to be sent within 24-hours.  
These faxes will be sent at the time of day you  
enter in step e.  
You can check which jobs are still waiting in  
the memory to be sent and cancel a job. (If  
there are no jobs, the LCD shows  
No Jobs Waiting.)  
a Press  
(Fax).  
a Press Menu.  
b Load your document.  
b Press a or b to choose Fax.  
Press OK.  
c Press a or b to choose Delayed Fax.  
Press OK.  
c Press a or b to choose  
Remaining Jobs.  
d Press a or b to choose On.  
Press OK.  
Press OK.  
Any waiting jobs appear on the LCD.  
e Enter the time you want the fax to be  
sent (in 24-hour format).  
d Press a or b to scroll through the jobs  
and choose the job you want to cancel.  
Press OK.  
(For example, enter 19:45 for 7:45 PM.)  
Press OK.  
e Do one of the following:  
„ To cancel, press 1 to choose Yes.  
If you want to cancel another job go  
to step d.  
Note  
The number of pages you can scan into  
the memory depends on the amount of  
data that is printed on each page.  
„ To exit without cancelling, press 2 to  
choose No.  
37  
                 
Chapter 5  
f When you have finished, press  
Stop/Exit.  
Sending a fax manually  
5
Manual transmission lets you hear the  
dialling, ringing and fax-receiving tones while  
sending a fax.  
Setting your changes as a  
new default  
5
a Press  
(Fax).  
You can save the fax settings for  
Fax Resolution, Contrast,  
Real Time TXand Scan Sizeyou use  
most often by setting them as default. These  
b Load your document.  
c Pick up the handset of an external  
phone or the machine and listen for a  
dial tone.  
settings will stay until you change them again.  
a Press  
(Fax).  
You can also press Speaker Phone  
(MFC-660CN) and listen for a dial tone.  
b Press a or b to choose your new  
setting.  
d Dial the fax number you want to call.  
If you pressed Speaker Phone, dial  
using the machine's dial pad. If you  
picked up the external handset, dial on  
the external phone.  
Press OK.  
Repeat this step for each setting you  
want to change.  
c After changing the last setting, press a  
or b to choose Set New Default.  
Press OK.  
e When you hear the fax tone, press  
Mono Start or Colour Start.  
„ If you are using the scanner glass  
press 1 to send a fax.  
d Press 1 to choose Yes.  
e Press Stop/Exit.  
f If you picked up the handset replace it.  
Restoring all settings to the  
factory settings  
5
You can restore all the settings you have  
changed to the factory settings. These  
settings will stay until you change them again.  
a Press  
(Fax).  
b Press a or b to choose  
Factory Reset.  
Press OK.  
c Press 1 to choose Yes.  
d Press Stop/Exit.  
38  
         
Sending a fax  
Sending a fax at the end of a  
conversation (MFC-660CN  
only)  
5
At the end of a conversation you can send a  
fax to the other party before you both hang  
up.  
a Ask the other party to wait for fax tones  
(beeps) and then to press the Start or  
Send key before hanging up.  
b Press  
(Fax).  
5
c Load your document.  
d Press Mono Start or Colour Start.  
„ If you are using the scanner glass  
press 1 to send a fax.  
e Replace the handset.  
Out of Memory message  
5
If you get an Out of Memorymessage  
while scanning the first page of a fax, press  
Stop/Exit to cancel the fax.  
If you get an Out of Memorymessage  
while scanning a subsequent page, you will  
have the option to press Mono Start to send  
the pages scanned so far, or to press  
Stop/Exit to cancel the operation.  
Note  
If you get an Out of Memorymessage  
while faxing and you do not want to delete  
your stored faxes to clear the memory,  
you can send the fax in real time. (See  
Real time transmission on page 36.)  
39  
   
Receiving a Fax  
6
6
Receive modes  
6
You must choose a receive mode depending on the external devices and telephone services you  
have on your line.  
Choosing the Receive Mode  
6
By default, your machine will automatically receive any faxes that are sent to it. The diagram below  
will help you choose the correct mode.  
For more detailed information on the receive modes see page 41.  
MFC-440CN  
6
Do you want to use the telephone features of your machine (if available) or  
an external telephone or external telephone answering device connected on the  
same line as the machine?  
Yes  
No  
Are you using the voice message function of  
an external telephone answering device?  
Fax Only  
No  
Do you want the machine to answer fax and  
telephone calls automatically?  
Manual  
No  
Fax/Tel  
Yes  
Yes  
External TAD  
MFC-660CN  
Are you using the built-in TAD?  
6
See Digital TAD.  
Yes  
No  
Do you want to use the telephone features of your machine (if available) or  
an external telephone or external telephone answering device connected  
on the same line as the machine?  
Yes  
No  
Are you using the voice message function of an external telephone  
answering device?  
Fax Only  
Manual  
No  
Do you want the machine to answer fax and  
telephone calls automatically?  
No  
Fax/Tel  
Yes  
Yes  
Manual*  
* We recommend you set Fax Detect to On.  
40  
     
Receiving a Fax  
To set a receive mode follow the instructions  
below.  
Using receive modes  
6
Some receive modes answer automatically  
(Fax Onlyand Fax/Tel). You may want to  
change the ring delay before using these  
modes. See Ring Delay on page 42.  
a Press Menu.  
b Press a or b to choose  
Initial Setup.  
Press OK.  
Fax only  
6
c Press a or b to choose  
Receive Mode.  
Fax only mode will automatically answer  
every call. If the call is a fax your machine will  
receive it.  
Press OK.  
d Press a or b to choose Fax Only,  
Fax/Tel, External TAD  
(MFC-440CN only) or Manual.  
Press OK.  
Fax/Tel  
6
Fax/Tel mode helps you automatically  
manage incoming calls, by recognizing  
whether they are fax or voice calls and  
dealing with them in one of the following  
ways:  
6
e Press Stop/Exit.  
The LCD will display the current receive  
mode.  
„ Faxes will be automatically received.  
„ Voice calls will start the F/T ring to tell you  
to pick up the line. The F/T ring is a fast  
double ring made by your machine.  
Also see F/T Ring Time (Fax/Tel mode  
only) on page 43 and Ring  
Delay on page 42.  
Manual  
6
Manual mode turns off all automatic  
answering functions unless you are using the  
BT Call Sign feature or you are using an  
external TAD with the MFC-660CN.  
To receive a fax in manual mode press  
Mono Start or Colour Start when you hear  
fax tones (short repeating beeps). You can  
also use the Fax Detect feature to receive  
faxes by lifting a handset on the same line as  
the machine.  
Also see Fax Detect on page 43.  
41  
           
Chapter 6  
TAD (MFC-660CN only)  
6
Receive mode settings  
6
TAD helps you automatically manage  
incoming calls, by recognising whether they  
are fax or voice calls and dealing with them in  
one of the following ways:  
Ring Delay  
6
The Ring Delay sets the number of times the  
machine rings before it answers in Fax Only  
or Fax/Telmode. If you have external or  
extension phones on the same line as the  
machine choose the maximum number of  
rings.  
„ Faxes will be automatically received.  
„ Voice callers can record a message.  
To set up the TAD mode see page 63.  
(See Operation from extension  
telephones on page 52 and Fax  
Detect on page 43.)  
If TAD Mode is On, it will override  
your receive mode setting. The  
screen shows TAD.  
If toll saver is on, then the ring delay setting  
has no effect. See Setting toll  
saver on page 66. (MFC-660CN only)  
If TAD Mode is Off, the receive  
mode returns to your original  
setting. (See TAD-Mode for internal  
TAD on page 63.)  
a Press Menu.  
b Press a or b to choose Fax.  
Press OK.  
External TAD (MFC-440CN  
only)  
6
c Press a or b to choose  
Setup Receive.  
Press OK.  
External TAD mode lets an external  
answering device manage your incoming  
calls. Incoming calls will be dealt with in one  
of the following ways:  
d Press a or b to choose Ring Delay.  
Press OK.  
„ Faxes will be automatically received.  
„ Voice callers can record a message on the  
e Press a or b to choose Ring Delay.  
Press OK.  
external TAD.  
For more information see Connecting an  
external TAD (telephone answering  
device) on page 50.  
f Press a or b to choose how many  
times the line rings before the machine  
answers (0-8UK only) (1-4Ireland  
only).  
Press OK.  
If you choose 0, the line will not ring at  
all.  
g Press Stop/Exit.  
42  
         
Receiving a Fax  
F/T Ring Time  
Fax Detect  
6
(Fax/Tel mode only)  
6
If Fax Detect is On:  
6
If you set the Receive Mode to Fax/Tel, you  
need to decide how long the machine will  
signal you with its special pseudo/double-ring  
when you have a voice call. If it's a fax call,  
the machine receives the fax.  
The machine receives fax calls automatically,  
even if you lift the machine’s handset, press  
Speaker Phone, or lift the handset of an  
extension or external phone. When you see  
Receivingon the LCD or when you hear  
‘chirps’ through the handset of an extension  
phone connected to another wall  
socket/phone socket, just replace the  
handset or press Speaker Phone and your  
machine will do the rest.  
This pseudo/double-ring happens after the  
initial ringing from the phone company. Only  
the machine rings and no other phones on the  
same line will ring with the special  
pseudo/double-ring. However, you can still  
answer the call on any telephone.  
a Press Menu.  
If Fax Detect is Semi: (MFC-660CN  
only)  
6
6
b Press a or b to choose Fax.  
Press OK.  
The machine will only receive the fax call if  
you answered it using the machine’s handset,  
speaker phone .  
c Press a or b to choose  
Setup Receive.  
Press OK.  
If Fax Detect is Off:  
6
When you hear a fax tone through the  
handset or the speaker phone on the  
machine, you have to press Mono Start or  
Colour Start on the machine.  
d Press a or b to choose  
F/T Ring Time.  
Press OK.  
e Press a or b to choose how long the  
machine will ring to alert you that you  
have a voice call (20, 30, 40 or 70  
seconds).  
If you are not at your machine, press l 5 1 on  
the extension phone. (See Operation from  
extension telephones on page 52.)  
Press OK.  
Note  
• If this feature is set to On, but your  
machine does not connect a fax call when  
you lift an extension or external phone  
handset, press the fax receive code  
l 5 1. At the machine, press Mono Start  
or Colour Start.  
f Press Stop/Exit.  
Note  
Even if the caller hangs up during the  
pseudo/double-ringing, the machine will  
continue to ring for the set time.  
• If you send faxes from a computer on the  
same phone line and the machine  
intercepts them, set Fax Detect to Off.  
a Press Menu.  
b Press a or b to choose Fax.  
Press OK.  
43  
         
Chapter 6  
c Press a or b to choose  
Setup Receive.  
Press OK.  
Additional receiving  
operations  
6
d Press a or b to choose Fax Detect.  
Press OK.  
Printing a reduced incoming  
fax  
6
e Press a or b to choose On, Semi(or  
Off).  
Press OK.  
If you choose On, the machine automatically  
reduces each page of an incoming fax to fit on  
one page of A4, Letter, Legal size paper. The  
machine calculates the reduction ratio by  
using the page size of the fax and your Paper  
Size setting (See Paper Size on page 22).  
f Press Stop/Exit.  
a Press Menu.  
b Press a or b to choose Fax.  
Press OK.  
c Press a or b to choose  
Setup Receive.  
Press OK.  
d Press a or b to choose  
Auto Reduction.  
Press OK.  
e Press a or b to choose On(or Off).  
Press OK.  
f Press Stop/Exit.  
44  
   
Receiving a Fax  
Receiving faxes into memory  
6
Receiving a fax at the end of a  
conversation (MFC-660CN  
only)  
This feature is only available for monochrome  
faxes.  
6
As soon as the paper tray becomes empty  
during fax reception, the LCD shows  
No Paper Fed; put some paper in the paper  
tray. (See Loading paper and other  
media on page 14.) If you are unable to put  
paper in the paper tray the following will  
happen:  
At the end of a conversation you can ask the  
other party to send you a fax before you both  
hang up.  
a Ask the other person to place the  
document in their machine and to press  
the Start or Send key.  
b When you hear the other machine's  
CNG tones (slowly repeating beeps),  
press Mono Start or Colour Start.  
If Memory Receive is On:  
6
The machine will carry on receving the fax,  
with the remaining pages being stored in  
memory, if enough memory is available.  
Further incoming faxes will also be stored into  
memory until the memory is full. When the  
memory is full the machine will stop  
c Press 2 to receive a fax.  
d Replace the handset.  
6
automatically answering calls. To print the  
faxes, put fresh paper in the tray.  
Printing a fax from the  
memory  
6
If Memory Receive is Off:  
6
If you have chosen fax storage, you can still  
print a fax from the memory when you are at  
your machine. (See Fax  
The machine will carry on receiving the fax,  
with the remaining pages being stored in  
memory if enough memory is available. The  
machine will then stop automatically  
answering calls until fresh paper is put in the  
paper tray. To print the last fax you received,  
put fresh paper in the tray.  
Storage on page 68.)  
a Press Menu.  
b Press a or b to choose Fax.  
Press OK.  
a Press Menu.  
c Press a or b to choose  
Advanced Fax Operation.  
Press OK.  
b Press a or b to choose Fax.  
Press OK.  
d Press a or b to choose  
Print Document.  
Press OK.  
c Press a or b to choose  
Setup Receive.  
Press OK.  
e Press Mono Start.  
d Press a or b to choose  
Memory Receive.  
Press OK.  
e Press a or b to choose On(or Off).  
Press OK.  
f Press Stop/Exit.  
45  
     
Telephone and External devices  
7
7
Mute (MFC-660CN only)  
7
Voice operations  
7
If you want to put a call on hold, press  
Erase/Mute. To release the call from hold  
press Speaker Phone or pick up the  
machine’s handset. Picking up an extension  
handset will not release the call from hold.  
Voice calls can be made either with the  
handset, the speaker phone, an extension or  
external telephone, by dialling manually, or  
by using Quick-Dial numbers.  
Making a telephone call  
(MFC-660CN only)  
Tone or Pulse  
7
7
If you have a Pulse dialling service, but need  
to send Tone signals (for example, for  
telephone banking), follow the instructions  
below:  
a To start a voice call, choose one of the  
options below:  
„ Pick up the handset.  
„ Press Speaker Phone.  
a For MFC-440CN, pick up the handset of  
the external phone.  
b When you hear the dial tone, enter a  
number using the dial pad, Speed-Dial  
and Search.  
For MFC-660CN, press  
Speaker Phone.  
b Press # on the machine’s control panel.  
Any digits dialled after this will send tone  
signals.  
c If you pressed Speaker Phone, speak  
clearly toward the microphone .  
When you hang up, the machine will return to  
the Pulse dialling service.  
d To hang up, choose one of the options  
below:  
„ Replace the handset.  
„ Press Speaker Phone.  
Answering calls with the  
Speaker Phone (MFC-660CN  
only)  
7
When the machine rings, instead of lifting the  
handset, press Speaker Phone. Speak  
clearly toward the microphone . To end the  
call, press Speaker Phone.  
Note  
If you have a bad connection, your caller  
might hear your voice echoed during the  
call. If you experience this problem, pick  
up the handset, or hang up and try the call  
again.  
46  
           
Telephone and External devices  
Fax/Tel mode  
7
Telephone services  
7
When the machine is in Fax/Tel mode, it will  
use the F/T Ring Time (pseudo/double-  
ringing) to alert you to pick up a voice call.  
Your machine supports the Caller ID  
subscriber telephone service that some  
telephone companies offer.  
If you are at the machine, you can lift the  
handset (MFC-660CN only) or press  
Speaker Phone (MFC-660CN only) to  
answer.  
Features like Voice Mail, Call Waiting, Call  
Waiting/Caller ID, answering services, alarm  
systems or other custom features on one  
phone line may create problems with the  
operation of your machine.  
If you are at an external telephone, lift the  
handset of the external telephone, and then  
press Tel/R or press Speaker Phone twice to  
answer.  
Note  
Caller ID is available for U.K. and Ireland  
only.  
If you are at an extension phone, you'll need  
to lift the handset during the F/T Ring Time  
and then press # 5 1 between the  
pseudo/double rings. If no one is on the line,  
or if someone wants to send you a fax, send  
the call back to the machine by pressing  
l 5 1.  
Caller ID (MFC-660CN only)  
(For U.K. and Ireland only)  
7
7
The Caller ID feature lets you use the Caller  
ID subscriber service offered by many local  
telephone companies. Call your telephone  
company for details. This service shows the  
telephone number, or name if it is available,  
of your caller as the line rings.  
Fax/Tel mode in Power Save  
condition  
7
(For MFC-440CN)  
You can use a number in the Caller ID History  
to send a fax, add it to Speed-Dial, or delete  
it from the history. (See Caller ID history  
(MFC-660CN only) (For U.K. and Ireland  
only) on page 57.)  
Fax/Tel mode does not work in the power  
save condition. The machine will not answer  
telephone or fax calls and will keep ringing. If  
you are at an external or extension phone, lift  
the handset and talk. If you hear fax tones,  
hold the handset until Fax Detect activates  
your machine. If the other party says they  
want to send you a fax, activate the machine  
by pressing l 5 1.  
After a few rings, the LCD shows the  
telephone number of your caller (and name, if  
available). Once you pick up the external  
phone's handset, the Caller ID information  
disappears from the LCD, but the call  
information stays stored in the Caller ID  
memory.  
(For MFC-660CN)  
When the machine is in Fax/Tel mode and  
F/T rings to tell you to pick up a voice call, you  
can only answer by picking up the machine’s  
handset.  
„ You can see the first 15 characters of the  
number (or name).  
„ The # Unavailablemessage means  
the call originated outside your Caller ID  
service area.  
If you answer before the machine F/T rings,  
you can also pick up the call at an external or  
extension phone.  
„ The # Withheldmessage means the  
caller has intentionally blocked  
transmission of information.  
47  
         
Chapter 7  
You can print a list of the Caller ID information  
received by your machine. (See Printing  
Caller ID List on page 48.)  
d Press a or b to choose Caller ID.  
Press OK.  
e Press a or b to choose Display ID.  
Press OK.  
Note  
The Caller ID of the last call will appear  
on the display. If no ID is stored, the  
beeper will sound and No Caller ID  
will appear on the display.  
Caller ID service varies with different  
carriers. Call your local telephone  
company to find out about the kind of  
service available in your area.  
f Press a or b to scroll through the Caller  
ID memory to choose the Caller ID you  
want to view, and then press OK.  
Setting the Caller ID to On  
7
If you have Caller ID on your line, then this  
function should be set to Onto display the  
caller’s phone number on the LCD as the  
telephone rings.  
The LCD shows the caller's number and  
the date and time of the call.  
g Do one of the following:  
„ To return to the Caller ID listing,  
press d.  
a Press Menu.  
„ To finish viewing, press Stop/Exit.  
b Press a or b to choose Fax.  
Press OK.  
Note  
You can also view the Caller ID list by  
c Press a or b to choose  
Miscellaneous.  
Press OK.  
pressing  
(Fax). (See Caller ID  
history (MFC-660CN only) (For U.K. and  
Ireland only) on page 57.)  
d Press a or b to choose Caller ID.  
Press OK.  
Printing Caller ID List  
7
e Press a or b to choose On(or Off).  
Press OK.  
a Press Menu.  
f Press Stop/Exit.  
b Press a or b to choose Fax.  
Press OK.  
Viewing Caller ID List  
7
c Press a or b to choose  
Miscellaneous.  
Press OK.  
If Caller ID is set to On, your machine stores  
information for the last thirty calls in the Caller  
ID list. You can view or print this list. When  
the thirty-first call comes in to the machine, it  
replaces information about the first call.  
d Press a or b to choose Caller ID.  
Press OK.  
a Press Menu.  
e Press a or b to choose  
Print Report.  
b Press a or b to choose Fax.  
Press OK.  
Press OK.  
If no ID is stored, the beeper will sound  
and No Caller IDwill appear on the  
LCD.  
c Press a or b to choose  
Miscellaneous.  
Press OK.  
f Press Mono Start or Colour Start.  
48  
     
Telephone and External devices  
g After printing has finished, press  
Stop/Exit.  
Note  
You can program a Tel/R or R key press  
as part of a number stored in a Speed-Dial  
location. When programming the Speed-  
Dial number, press Tel/R or R first (the  
LCD shows ‘!’), then enter the telephone  
number. If you do this, you do not need to  
press Tel/R or R each time before you dial  
using a Speed-Dial location. (See Storing  
numbers on page 57.) However, if PBX is  
not chosen in the Phone Line Type  
setting, you cannot use the Speed-Dial  
number that the Tel/R or R press is  
programmed into.  
Setting the Phone Line Type  
7
If you are connecting the machine to a line  
that features PBX or ISDN to send and  
receive faxes, it is also necessary to change  
the Phone Line Type accordingly by  
completing the following steps.  
a Press Menu.  
b Press a or b to choose  
Initial Setup.  
Press OK.  
BT Call Sign (For U.K. only)  
7
c Press a or b to choose  
Phone Line Set.  
Press OK.  
This machine feature lets you use the BT Call  
Sign subscriber service which allows you to  
have at least two separate telephone  
numbers on one phone line. Each phone  
number has its own distinctive ringing  
pattern, so you know which phone number is  
ringing. This is one way you can have a  
separate phone number for your machine.  
7
d Press a or b to choose PBX, ISDN(or  
Normal).  
Press OK.  
e Press Stop/Exit.  
PBX and TRANSFER  
7
Your machine has a BT Call Sign compatible  
distinctive ringing function, allowing you to  
dedicate a second phone number (on the  
same phone line) just for receiving faxes.  
The machine is initially set to Normal, which  
lets the machine connect to a standard PSTN  
(Public Switched Telephone Network) line.  
However, many offices use a central  
telephone system or Private Branch  
Exchange (PBX). Your machine can be  
connected to most types of PBX. The  
machine's recall feature supports timed break  
recall only (TBR). TBR will work with most  
PBX systems allowing you to gain access to  
an outside line, or transfer calls to another  
extension. The feature works when Tel/R or  
R is pressed.  
Note  
• You can switch BT Call Sign off  
temporarily, then turn it back on. When  
you get a new fax number, make sure you  
reset this function. This machine will  
automatically answer incoming calls that  
use your new fax number.  
• When you set the BT Call Sign feature to  
ON, the receive mode is set to Manual  
automatically. Manualmode will not  
respond to incoming telephone calls,  
since the number you use for telephone  
calls will use the normal ring pattern.  
49  
     
Chapter 7  
To enable the machine to work with BT  
Call Sign (With your external phone  
only)  
Connecting an external  
TAD (telephone  
7
answering device)  
7
a Press Menu.  
You may choose to connect an external  
answering device. However, when you have  
an external TAD on the same telephone line  
as the machine, the TAD answers all calls  
and the machine ‘listens’ for fax calling (CNG)  
tones. If it hears them, the machine takes  
over the call and receives the fax. If it does  
not hear CNG tones, the machine lets the  
TAD continue playing your outgoing message  
so your caller can leave you a voice  
message.  
b Press a or b to choose Fax.  
Press OK.  
c Press a or b to choose  
Miscellaneous.  
Press OK.  
d Press a or b to choose  
BT Call Sign.  
Press OK.  
The LCD shows the current setting of  
this feature.  
The TAD must answer within four rings (the  
recommended setting is two rings). The  
machine cannot hear CNG tones until the  
TAD has answered the call, and with four  
rings there are only 8 to 10 seconds of CNG  
tones left for the fax ‘handshake’. Make sure  
you carefully follow the instructions in this  
guide for recording your outgoing message.  
We do not recommend using the toll saver  
feature on your external answering machine if  
it exceeds five rings.  
e Press a or b to choose On(or Off).  
Press OK.  
f Press Stop/Exit.  
Note  
If you turn off BT Call Sign, the receive  
mode stays in Manual. You will need to  
set receive mode again. (See Choosing  
the Receive Mode on page 40.)  
Note  
If you do not receive all your faxes, cut the  
Ring Delay setting on your external TAD.  
1
1
1
TAD  
When the TAD answers a call, the LCD  
shows Telephone(MFC-440CN only) or  
Ext. Tel in Use(MFC-660CN only).  
50  
 
Telephone and External devices  
Note  
Improper Setup  
We recommend beginning your OGM with  
an initial 5-second silence because the  
machine cannot hear fax tones over a  
resonant or loud voice. You may try  
omitting this pause, but if your machine  
has trouble receiving, then you must re-  
record the OGM to include it.  
Do not connect a TAD elsewhere on the  
same phone line.  
Connections  
7
The external TAD must be connected as  
shown in the previous illustration.  
Multi-line connections (PBX)  
7
a Set your external TAD to one or two  
rings. (The machine's Ring Delay setting  
does not apply.)  
We suggest you ask the company who  
installed your PBX to connect your machine.  
If you have a multi line system we suggest  
you ask the installer to connect the unit to the  
last line on the system. This prevents the  
machine being activated each time the  
system receives telephone calls. If all  
incoming calls will be answered by a  
b Record the outgoing message on your  
external TAD.  
c Set the TAD to answer calls.  
7
switchboard operator we recommend that  
you set the Receive Mode to Manual.  
d Do one of the following:  
„ (For MFC-440CN)  
Set the Receive Mode to  
External TAD.  
„ (For MFC-660CN)  
Set the Receive Mode to Manual.  
(See Choosing the Receive Mode on  
page 40.)  
We cannot guarantee that your machine will  
operate properly under all circumstances  
when connected to a PBX. Any difficulties  
with sending or receiving faxes should be  
reported first to the company who handles  
your PBX.  
Note  
Recording outgoing message  
(OGM) on an external TAD  
Make sure the Phone Line Type is set to  
PBX. (See Setting the Phone Line Type  
on page 49.)  
7
Timing is important in recording this  
message. The message sets up the ways to  
handle both manual and automatic fax  
reception.  
a Record 5 seconds of silence at the  
beginning of your message. (This allows  
your machine time to listen for the fax  
CNG tones of automatic transmissions  
before they stop.)  
b Limit your speaking to 20 seconds.  
51  
     
Chapter 7  
If you answer a call and no one is on  
the line:  
External and extension  
phones  
7
7
You should assume that you're receiving a  
manual fax.  
Connecting an external or  
extension telephone  
Press l 5 1 and wait for the chirp or until the  
LCD shows Receiving, and then hang up.  
7
Note  
You can connect a separate telephone to  
your machine as shown in the diagram below.  
You can also use the Fax Detect feature to  
make your machine automatically take the  
call. (See Fax Detect on page 43)  
1
Using extension telephones  
(For U.K. only)  
7
2
Your premises may already be wired with  
parallel extension telephones, or you may  
plan to add extension telephones to your line,  
as well as your machine. While the simplest  
arrangement is a straightforward parallel  
connection, there are some problems with  
this arrangement, the most obvious of which  
is inadvertent interruption of a facsimile  
transmission caused by someone picking up  
an extension telephone to make an outgoing  
call. Also, fax receive code may not operate  
reliably in such a simple configuration.  
1
2
Extension telephone  
External telephone  
When you are using an external or extension  
phone, the LCD shows Telephone  
(MFC-440CN only) or Ext. Tel in Use  
(MFC-660CN only).  
Operation from extension  
telephones  
7
This machine may also be set to make a  
delayed transmission (i.e. a transmission at a  
pre-set time). This pre-set job may coincide  
with someone picking up an extension  
handset.  
If you answer a fax call on an extension or an  
external telephone plugged into the correct  
socket on the machine, you can make your  
machine take the call by using the Fax  
Receive Code. When you press the Fax  
Receive Code l 5 1, the machine starts to  
receive the fax.  
These problems can easily be eliminated, if  
you arrange modification of your extension  
wiring circuit, such that extension devices are  
connected ‘downstream’ of your machine in a  
master/slave configuration (see fig. 2 on next  
page). In this configuration the machine can  
always detect whether a telephone is in use.  
Thus it will not attempt to seize the line during  
that time. This is known as ‘telephone off-  
hook detection.’  
If the machine answers a voice call and  
pseudo/double-rings for you to take over, use  
the Telephone Answer Code # 5 1 to take the  
call at an extension phone. (See F/T Ring  
Time (Fax/Tel mode only) on page 43.)  
The inadvisable configuration is shown in  
figure 1, and the recommended master/slave  
configuration is shown in figure 2.  
52  
           
Telephone and External devices  
This new connection configuration can be  
arranged by contacting BT, Kingston upon  
Hull Telecommunications, your PBX  
maintainer or a qualified telephone  
installation company as appropriate. Simply  
explained, the extension telephone circuit  
should be terminated on a normal modular  
plug (BT 431A style), which in turn should be  
put into the modular socket of the white ‘T’-  
shaped connector provided as part of the line  
cord assembly.  
Using a cordless external  
telephone  
7
If your cordless telephone is connected to the  
telephone line cord (See External and  
extension phones on page 52.) and you  
typically carry the cordless handset  
elsewhere, it is easier to answer calls during  
the Ring Delay.  
If you let the machine answer first, you will  
have to go to the machine so you can press  
Tel/R or Speaker Phone to send the call to  
the cordless handset.  
Inadvisable connection of extension  
sockets (Fig. 1.)  
7
2
1
1
3
Using remote codes  
7
7
FAX  
Fax receive code  
7
If you answer a fax call on an extension or  
external telephone, you can tell your machine  
to receive it by dialling the fax receive code  
l 5 1. Wait for the chirping sounds then  
replace the handset. See Fax Detect on  
page 43. Your caller will have to press Start  
to send the fax.  
1
2
3
Extension socket  
Master socket  
Incoming line  
Recommended connection of extension  
sockets (Fig. 2.)  
7
1
1
2
3
Telephone answer code  
7
If you receive a voice call and the machine is  
in F/T mode, it will start to sound the F/T  
(double) ring after the initial ring delay. If you  
pick up the call on an extension phone you  
can turn the F/T ring off by pressing # 5 1  
FAX  
1
2
3
Extension socket  
Master socket  
Incoming line  
(make sure you press this between the rings).  
Changing the remote codes  
7
The fax machine must be plugged into master  
socket.  
If you want to use Remote Activation, you  
have to turn on the remote codes. The preset  
Fax Receive Code is l 5 1. The preset  
Telephone Answer Code is # 5 1. If you want  
to, you can replace them with your own  
codes.  
Note  
These phones are now connected as  
external devices (see Connecting an  
external or extension telephone on  
page 52), because they are connected to  
the fax machine via the T-connector.  
53  
       
Chapter 7  
a Press Menu.  
b Press a or b to choose Fax.  
Press OK.  
c Press a or b to choose  
Setup Receive.  
Press OK.  
d Press a or b to choose  
Remote Codes.  
Press OK.  
e Press a or b to choose On(or Off).  
Press OK.  
f Enter the new Fax Receive Code.  
Press OK.  
g Enter the new Telephone Answer Code.  
Press OK.  
h Press Stop/Exit.  
Note  
• If you are always disconnected when  
accessing your external TAD remotely, try  
changing the Fax Receive Code and  
Telephone Answer Code to another three-  
digit code using the numbers 0-9, l, #.  
• Remote Codes might not work with some  
telephone systems.  
54  
Dialling and storing numbers  
8
8
c If you have two numbers in the location,  
How to Dial  
8
press a or b to choose the number you  
want to call.  
Press OK.  
Manual dialling  
8
Note  
Press all of the digits of the fax or telephone  
number.  
If the LCD shows Not Registered  
when you enter a Speed-Dial number, a  
number has not been stored at this  
location.  
Search  
8
You can search for names you have stored in  
the Speed-Dial memory.  
a Press Search/Speed Dial.  
You can also choose Speed-Dialby  
Speed-Dialling  
8
8
pressing  
(Fax).  
b Press a or b to choose  
Alphabetical Orderor  
Numerical Order.  
Press OK.  
a Press Search/Speed Dial.  
MFC- 440CN  
8
Note  
• Press l to make the LCD font size larger.  
• Press # to make the LCD font size smaller.  
MFC- 660CN  
8
c If you chose Alphabetical Orderin  
step b, use the dial pad to enter the first  
letter of the name, and then press a or  
b to choose the name and number you  
want to call.  
Press OK.  
You can also choose Speed-Dialby  
pressing  
(Fax).  
b Press the two-digit Speed-Dial number.  
(See Storing Speed-Dial  
numbers on page 57.)  
55  
               
Chapter 8  
Fax Redial  
8
Outgoing Call  
8
If you are sending a fax manually and the line  
is busy, press Redial/Pause, and then press  
Mono Start or Colour Start to try again. If  
you want to make a second call to a number  
you recently dialled, you can press  
The last 30 numbers you telephoned  
(MFC-660CN only) or sent a fax to will be  
stored in the outgoing call history. You can  
choose one of these numbers to telephone  
(MFC-660CN only), fax to, add to Speed-Dial,  
or delete from the history.  
Redial/Pause and choose one of the last 30  
numbers from the Outgoing Call List.  
a Press Redial/Pause.  
Redial/Pause only works if you dialled from  
the control panel. If you are sending a fax  
automatically and the line is busy, the  
machine will automatically redial up to three  
times at five minute intervals.  
You can also choose Outgoing Call  
by pressing  
(Fax).  
b Press a or b to choose the number you  
want to call.  
a Press Redial/Pause.  
Press OK.  
b Press a or b to choose the number you  
c Do one of the following:  
„ (MFC-660CN only)  
want to redial.  
Press OK.  
To make a phone call, press a or b  
to choose Make a Phone Call.  
Press OK.  
c Press a or b to choose Send a Fax.  
Press OK.  
„ To send a fax, press a or b to  
choose Send a Fax.  
d Press Mono Start or Colour Start.  
Press OK.  
„ If you want to store the number,  
press a or b to choose  
Add to Speed-Dial.  
Press OK.  
(See Storing Speed-Dial numbers  
from Outgoing Calls on page 58.)  
„ Press a or b to choose Delete.  
Press OK.  
Note  
In Real Time Transmission the automatic  
redial feature does not work when using  
the scanner glass.  
Press 1 to confirm.  
56  
   
Dialling and storing numbers  
Caller ID history (MFC-660CN  
only) (For U.K. and Ireland  
only)  
Storing numbers  
8
You can set up your machine to do the  
following types of easy dialling: Speed-Dial  
and Groups for broadcasting faxes. When  
you dial a Quick-Dial number, the LCD shows  
the name, if you stored it, or the number.  
8
This feature requires the Caller ID subscriber  
service offered by many local telephone  
companies. (See Caller ID (MFC-660CN  
only) (For U.K. and Ireland only) on page 47.)  
Note  
The last 30 numbers of phone calls or faxes  
you received will be stored in the Caller ID  
history. You can choose one of these  
numbers to telephone, fax to, add to  
Speed-Dial, or delete from the history.  
If you lose electrical power, the Quick-Dial  
numbers that are in the memory will not be  
lost.  
Storing a pause  
8
a Press  
(Fax).  
Press Redial/Pause to put a 3.5-second  
pause between numbers. If you are dialling  
overseas, you can press Redial/Pause as  
many times as needed to increase the length  
of the pause.  
b Press a or b to choose  
Caller ID hist..  
Press OK.  
c Press a or b to choose the number you  
want to call.  
8
Press OK.  
Storing Speed-Dial numbers  
8
d Do one of the following:  
„ To make a phone call, press a or b  
to choose Make a Phone Call.  
Press OK.  
You can store up to 80 2-digit Speed-Dial  
locations with a name, and each name can  
have two numbers. When you dial you will  
only have to press a few keys (For example:  
Search/Speed Dial, the two-digit number,  
and Mono Start or Colour Start).  
„ To send a fax, press a or b to  
choose Send a Fax.  
Press OK.  
„ If you want to store the number,  
press a or b to choose  
Add to Speed-Dial.  
Press OK.  
a Press Menu.  
b Press a or b to choose Fax.  
Press OK.  
(See Storing Speed-Dial numbers  
from Outgoing Calls on page 58.)  
„ Press a or b to choose Delete.  
Press OK.  
c Press a or b to choose  
Set Quick-Dial.  
Press OK.  
Press 1 to confirm.  
d Press a or b to choose Speed-Dial.  
Press OK.  
Note  
You can print the Caller ID list. (See  
Printing Caller ID List on page 48.)  
e Press a or b to choose the Speed-Dial  
location you want to store the number in.  
Press OK.  
57  
           
Chapter 8  
f Do one of the following:  
„ Enter the name (up to 16 characters)  
using the dial pad.  
e Do one of the following:  
„ Enter the name (up to 16 characters)  
using the dial pad.  
Press OK.  
Press OK.  
(To help you enter letters, see  
Entering Text on page 156.)  
„ To store the number without a name,  
press OK.  
(To help you enter letters, see  
Entering Text on page 156.)  
„ To store the number without a name,  
press OK.  
g Enter the fax or telephone number (up to  
f Press OK to confirm the fax or  
20 digits).  
telephone number.  
Press OK.  
g Do one of the following:  
„ Enter the second fax or telephone  
number (up to 20 digits).  
Press OK.  
h Do one of the following:  
„ Enter the second fax or telephone  
number (up to 20 digits).  
Press OK.  
„ If you do not want to store a second  
number, press OK.  
„ If you do not want to store a second  
number, press OK.  
h Press Stop/Exit.  
i Do one of the following:  
„ To store another Speed-Dial  
number, go to step e.  
„ To finish the setting, press  
Stop/Exit.  
Storing Speed-Dial numbers from the  
Caller ID history (MFC-660CN only)  
(For U.K. and Ireland only)  
8
If you have the Caller ID subscriber service  
from your telephone company you can also  
store Speed-Dial numbers from incoming  
calls in the Caller ID History. (See Caller ID  
(MFC-660CN only) (For U.K. and Ireland  
only) on page 47.)  
Storing Speed-Dial numbers from  
Outgoing Calls  
8
You can also store Speed-Dial numbers from  
the Outgoing Call history.  
a Press Redial/Pause.  
a Press  
(Fax).  
You can also choose Outgoing Call  
b Press a or b to choose  
Caller ID hist..  
Press OK.  
by pressing  
(Fax).  
b Press a or b to choose the name or  
number you want to store.  
Press OK.  
c Press a or b to choose the number you  
want to store.  
Press OK.  
c Press a or b to choose  
Add to Speed-Dial.  
Press OK.  
d Press a or b to choose  
Add to Speed-Dial.  
Press OK.  
d Press a or b to choose the Speed-Dial  
location you want to store the number in.  
e Press a or b to choose the 2-digit  
Speed-Dial location you want to store  
the number in.  
Press OK.  
Press OK.  
58  
     
Dialling and storing numbers  
f Do one of the following:  
„ Enter the name (up to 16 characters)  
using the dial pad.  
Note  
How to change the stored name or  
number:  
Press OK.  
If you want to change a character, press d  
or c to position the cursor under the  
character you want to change, and then  
press Clear/Back. Re-enter the  
character.  
(To help you enter letters, see  
Entering Text on page 156.)  
„ To store the number without a name,  
press OK.  
g Press OK to confirm the fax or  
telephone number.  
g Do one of the following:  
„ Enter the name (up to 16 characters)  
using the dial pad.  
h Do one of the following:  
„ Enter the second fax or telephone  
number (up to 20 digits).  
Press OK.  
Press OK.  
(See Entering Text on page 156.)  
„ If you do not want to change the  
name, press OK.  
„ If you do not want to store a second  
number, press OK.  
h Do one of the following:  
„ Enter the new fax or telephone  
number (up to 20 digits).  
Press OK.  
i Press Stop/Exit.  
Changing Speed-Dial names  
or numbers  
„ If you do not want to change the  
number, press OK.  
8
8
You can change a Speed-Dial name or  
number that has already been stored.  
i Do one of the following:  
„ Enter the second new fax or  
telephone number (up to 20 digits).  
Press OK.  
a Press Menu.  
„ If you do not want to change the  
number, press OK.  
b Press a or b to choose Fax.  
Press OK.  
j Press Stop/Exit.  
c Press a or b to choose  
Set Quick-Dial.  
Press OK.  
d Press a or b to choose Speed-Dial.  
Press OK.  
e Press a or b to choose the 2-digit  
Speed-Dial location you want to change.  
Press OK.  
f Do one of the following:  
„ Press a or b to choose Change.  
Press OK.  
„ Press a or b to choose Delete.  
Press OK.  
Press 1 to confirm and press  
Stop/Exit.  
59  
 
Chapter 8  
h Press a or b to choose the number you  
want to add.  
Setting up groups for  
broadcasting  
8
Press OK.  
(See Search on page 55.)  
Groups, which can be stored in a Speed-Dial  
location, allow you to send the same fax  
message to many fax numbers by pressing  
only Search/Speed Dial, the two-digit  
location and Mono Start. First, you'll need to  
store each fax number in a Speed-Dial  
location. Then you can include them as  
numbers in the Group. Each Group uses up a  
Speed-Dial location. You can have up to six  
Groups, or you can assign up to 158 numbers  
in a large Group if you have two numbers in  
each location.  
i After you have finished adding numbers  
by repeating steps g and h, press a or  
b to choose Complete.  
Press OK.  
j Press Stop/Exit.  
Note  
You can print a list of all the Speed-Dial  
numbers. Group numbers will be marked  
in the GROUP column. (See  
Reports on page 78.)  
(See Storing Speed-Dial  
numbers on page 57 and Broadcasting  
(Monochrome only) on page 34.)  
Changing Group name  
8
a Press Menu.  
a Press Menu.  
b Press a or b to choose Fax.  
Press OK.  
b Press a or b to choose Fax.  
Press OK.  
c Press a or b to choose  
Set Quick-Dial.  
Press OK.  
c Press a or b to choose  
Set Quick-Dial.  
Press OK.  
d Press a or b to choose  
Setup Groups.  
d Press a or b to choose  
Setup Groups.  
Press OK.  
Press OK.  
e Press a or b to choose GROUP 1,  
GROUP 2, GROUP 3, GROUP 4,  
GROUP 5or GROUP 6for the Group  
name where you will store the fax  
numbers.  
e Press a or b to choose the Group  
name you want to change.  
Press OK.  
f Press a or b to choose  
Change Group name.  
Press OK.  
Press OK.  
f Press a or b to choose the 2-digit  
location where you want to add to the  
Group.  
Note  
How to change the stored name or  
number:  
Press OK.  
g Press a or b to choose Add Number.  
Press OK.  
If you want to change a character, press d  
or c to position the cursor under the  
character you want to change, and then  
press Clear/Back. Re-enter the  
character.  
60  
     
Dialling and storing numbers  
g Enter the new name (up to 16  
characters) using the dial pad.  
Press OK.  
Deleting a number from a Group  
8
a Press Menu.  
(See Entering Text on page 156. For  
example, type NEW CLIENTS.)  
b Press a or b to choose Fax.  
Press OK.  
h Press a or b to choose Complete.  
Press OK.  
c Press a or b to choose  
Set Quick-Dial.  
Press OK.  
i Press Stop/Exit.  
d Press a or b to choose  
Setup Groups.  
Deleting a Group  
8
Press OK.  
a Press Menu.  
e Press a or b to choose the Group you  
want to change.  
b Press a or b to choose Fax.  
Press OK.  
Press OK.  
c Press a or b to choose  
Set Quick-Dial.  
Press OK.  
f Press a or b to choose the number you  
want to delete.  
Press OK.  
Press 1 to confirm.  
d Press a or b to choose  
Setup Groups.  
8
g Press a or b to choose Complete.  
Press OK.  
Press OK.  
e Press a or b to choose the Group you  
h Press Stop/Exit.  
want to delete.  
Press OK.  
f Press a or b to choose Delete.  
Press OK.  
Press 1 to confirm.  
g Press a or b to choose Complete.  
Press OK.  
h Press Stop/Exit.  
61  
Chapter 8  
Combining Quick-Dial  
numbers  
8
Sometimes you may want to choose from  
several long distance carriers when you  
make a call. Rates may vary depending on  
the time and destination. To take advantage  
of low rates, you can store the access codes  
or long-distance carriers and credit card  
numbers as Speed-Dial numbers. You can  
store these long dialling sequences by  
dividing them and setting them up as  
separate Speed-Dial numbers in any  
combination. You can even include manual  
dialling using the dial pad. (See Storing  
Speed-Dial numbers on page 57.)  
For example, you have stored ‘555’ on  
Speed-Dial: 03 and ‘7000’ on Speed-Dial: 02.  
a Press Search/Speed Dial.  
b Enter 03.  
Note  
If you stored 2 numbers in one Speed-Dial  
location, you will be asked which number  
you want to send to.  
c Press a or b to choose Speed-Dial.  
Press OK.  
d Enter 02.  
e Press Mono Start or Colour Start.  
You will dial ‘555-7000’.  
To temporarily change a number, you can  
substitute part of the number with manual  
dialling using the dial pad. For example, to  
change the number to ‘555-7001’ you could  
press Search/Speed Dial, 03 and then press  
7001 using the dial pad.  
Note  
If you must wait for another dial tone or  
signal at any point in the dialling  
sequence, create a pause in the number  
by pressing Redial/Pause. Each key  
press adds a 3.5-second delay.  
62  
 
Digital TAD (MFC-660CN only)  
9
9
a Press Menu.  
TAD-Mode for internal  
TAD  
b Press a or b to choose Fax.  
Press OK.  
9
The TAD feature will store up to 99 incoming  
voice or fax messages. Messages are stored  
in the order in which they are received.  
c Press a or b to choose Setup TAD.  
Press OK.  
d Press a or b to choose OGM.  
Press OK.  
Voice messages can be up to 3 minutes in  
length, and can also be picked up remotely  
(see Using your Remote Access  
Code on page 73). The number of messages  
you can store will depend on how much  
memory is being used by other features (for  
example, delayed and stored faxes).  
The LCD prompts you to choose an  
OGM.  
e Press a or b to choose either  
TAD Messageor F/T Message, then  
press OK.  
Setting up the TAD  
9
f Press a or b to choose Record MSG.  
Press OK.  
Recording the TAD outgoing message is the  
first step you need to follow before you can  
use the TAD feature.  
g Record your message, using one of the  
options below:  
„ Pickup the handset, record your  
message, and replace the handset  
when finished.  
The TAD will play your OGM back to  
you.  
To enter TAD mode, follow the steps below:  
9
a Record your TAD OGM.  
b Press and hold  
until it lights to  
activate the TAD mode.  
h Press Stop/Exit.  
Outgoing message (OGM)  
9
Listening to your OGM  
9
a Press Menu.  
Recording your OGM  
9
b Press a or b to choose Fax.  
Press OK.  
You can record the following two different  
types of OGM:  
„ TAD Message  
c Press a or b to choose Setup TAD.  
Press OK.  
This message will be played when a call is  
received. The caller will be able to leave a  
voice or fax message.  
d Press a or b to choose OGM.  
Press OK.  
„ F/T Message  
e Press a or b to choose TAD Message  
or F/T Message.  
This message is played when a call is  
received and your machine is set to  
Fax/Tel mode. The caller will not be able  
to leave a message. See Fax/Tel  
OGM on page 64.  
Press OK.  
63  
         
Chapter 9  
f Press a or b to choose Playing OGM.  
Press OK.  
Activating TAD mode  
9
Adjust the volume by pressing Volume  
When the  
light glows, TAD mode is  
d or c  
.
active. Press and hold  
enter TAD mode.  
until it lights to  
g Press Stop/Exit.  
Erasing your OGM  
9
Managing your  
messages  
a Press Menu.  
9
b Press a or b to choose Fax.  
Press OK.  
Message indicator  
9
c Press a or b to choose Setup TAD.  
Press OK.  
The  
light flashes if you have any new  
d Press a or b to choose OGM.  
Press OK.  
messages waiting for you.  
The LCD displays the total number of voice  
and fax messages stored in the TAD  
memory.  
e Press a or b to choose TAD Message  
or F/T Message.  
Press OK.  
Fax messages are only stored when Fax  
Storage or Fax Preview is turned on. See  
Advanced fax operations (Monochrome  
only) on page 67.  
f Press a or b to choose Erase MSG.  
Press OK.  
g Choose one of the following:  
„ Press 1 to erase the OGM.  
„ Press 2 to exit without erasing.  
Playing voice messages  
9
All messages are played in the order they  
were recorded. The LCD shows the number  
of the current message, the total number of  
messages, and the time and date the  
message was recorded.  
h Press Stop/Exit.  
Fax/Tel OGM  
9
If your machine is set to Fax/Tel receive  
mode this message will be played by your  
Brother machine to a caller. Unlike the TAD  
OGM, the caller will not be able to leave a  
message. The purpose of the fax/tel OGM is  
to let the caller know that their call will be  
answered shortly.  
Follow the steps below to listen to your voice  
messages:  
a Press Play/Record.  
The following commands are available  
when playing messages:  
„ l (RWD)  
Repeats a message.  
To record your Fax/Tel OGM follow the  
instructions on Outgoing message  
(OGM) on page 63.  
„ #  
(FWD)  
Skips to the next message.  
or  
Adjusts the volume.  
„
If you need to review the steps for setting up  
the Fax/Tel receive mode, see Receive  
modes on page 40.  
b Press Stop/Exit  
64  
           
Digital TAD (MFC-660CN only)  
Erasing incoming messages  
9
Additional TAD  
operations  
9
To erase voice messages individually  
9
Setting maximum time for  
incoming messages  
a Press Play/Record.  
The machine will sound a two second  
beep and begins message playback.  
Each message is preceded by one long  
beep, and followed by two short beeps.  
9
Your machine’s default setting will save  
incoming messages up to 30 seconds long.  
To change this setting follow the steps below:  
b To erase a specific message, press  
Erase/Mute immediately after the two  
short beeps, or while the message is  
playing.  
a Press Menu.  
b Press a or b to choose Fax.  
Press OK.  
c Do one of the following:  
„ Press 1 to erase the message.  
„ Press 2 to cancel.  
c Press a or b to choose Setup TAD.  
Press OK.  
d Press Stop/Exit.  
d Press a or b to choose ICM Max.  
Time.  
Press OK.  
To erase all of your messages  
9
e Press a or b to choose the maximum  
time setting for incoming messages (30,  
60, 120or 180seconds).  
a Press Erase/Mute.  
9
b Do one of the following:  
„ Press 1 to erase all of your voice  
messages.  
Press OK.  
f Press Stop/Exit.  
„ Press 2 to cancel.  
c Press Stop/Exit.  
65  
     
Chapter 9  
Setting toll saver  
9
ICM Recording Monitor  
9
When the toll saver feature is on, the machine  
will answer after two rings if you do have  
voice or fax messages, and after four rings if  
you do not have any messages.  
This feature lets you turn the speaker volume  
for voice messages Onor Off. When you turn  
the monitor Off, you will not hear messages  
as they come in.  
This way, when you call your machine for  
remote retrieval, if it rings three times, you  
have no messages and can hang up to avoid  
a toll charge.  
a Press Menu.  
b Press a or b to choose Fax.  
Press OK.  
The toll saver feature is only available when  
TAD mode is on. When toll saver is On, it  
overrides your ring delay setting.  
c Press a or b to choose Setup TAD.  
Press OK.  
If you are using BT Call Sign, do not use the  
Toll Saver feature.  
d Press a or b to choose ICM  
Rec.Monitr.  
Press OK.  
a Press Menu.  
e Use a or b to choose Offor On.  
Press OK.  
b Press a or b to choose Fax.  
Press OK.  
f Press Stop/Exit.  
c Press a or b to choose  
Setup Receive.  
Press OK.  
Recording a conversation  
9
If you are using the handset, you can record  
a telephone conversation by pressing  
Play/Record during the conversation. Your  
recording can be as long as the incoming  
message maximum time (up to 3 minutes).  
The other party will hear an intermittent  
beeping while recording. To stop recording,  
press Stop/Exit.  
d Press a or b to choose Ring Delay.  
Press OK.  
e Press a or b to choose Toll Saver.  
Press OK.  
f Press a or b to choose On(or Off).  
Press OK.  
g Press Stop/Exit.  
66  
     
Advanced fax operations  
(Monochrome only)  
10  
10  
You can only use one advanced fax  
operation at a time:  
g Press a or b to choose  
Backup Print:Onor  
Backup Print:Off.  
Press OK.  
„ Fax Forwarding  
„ Fax Storage  
Note  
„ Fax Preview (MFC-660CN only)  
„ PC Fax Receive  
„ Off  
• If you choose Backup Print:On, the  
machine will also print the fax at your  
machine so you will have a copy. This is  
the safety feature in case there is a power  
failure before the fax is forwarded or a  
problem at the receiving machine.  
• (MFC-660CN only)  
The machine can store faxes up to 24  
hours if there is a power failure.  
• When Fax Forwarding is turned on your  
machine will only receive monochrome  
faxes into memory. Colour faxes will not  
be received, unless the sending machine  
converts them to monochrome before  
sending.  
You can change your selection at any time. If  
received faxes are still in the machine’s  
memory when you change the advanced fax  
operations, a question will appear on the  
LCD. (See Changing Advanced Fax  
Operations on page 72.)  
Fax Forwarding  
10  
When you choose Fax Forward, your  
machine stores the received fax in the  
memory. The machine will then dial the fax  
number you have programmed and forward  
the fax message.  
h Press Stop/Exit.  
10  
a Press Menu.  
b Press a or b to choose Fax.  
Press OK.  
c Press a or b to choose  
Advanced Fax Operation.  
Press OK.  
d Press a or b to choose  
Forward/Store.  
Press OK.  
e Press a or b to choose Fax Forward.  
Press OK.  
f Enter the forwarding number (up to 20  
digits).  
Press OK.  
67  
   
Chapter 10  
Fax Storage  
10  
Fax Preview  
(MFC-660CN only)  
10  
If you choose Fax Storage, your machine  
stores the received fax in the memory. You  
will be able to retrieve fax messages from  
another location using the remote retrieval  
commands.  
If you choose Fax Preview you can view  
received faxes on the LCD by pressing the  
Fax Preview key. When the machine is in  
Ready mode, a popup message will appear  
on the LCD to alert you of new faxes. You can  
continue all operations.  
If you have set Fax Storage, a backup copy  
will automatically be printed at the machine.  
a Press Menu.  
Setting Fax Preview  
10  
b Press a or b to choose Fax.  
Press OK.  
a Press Menu.  
c Press a or b to choose  
Advanced Fax Operation.  
Press OK.  
b Press a or b to choose Fax.  
Press OK.  
c Press a or b to choose  
Advanced Fax Operation.  
Press OK.  
d Press a or b to choose  
Forward/Store.  
Press OK.  
d Press a or b to choose  
Forward/Store.  
Press OK.  
e Press a or b to choose Fax Storage.  
Press OK.  
f Press Stop/Exit.  
e Press a or b to choose Fax Preview.  
Press OK.  
Note  
If Fax Storage is turned on your machine  
cannot receive a colour fax unless the  
sending machine converts it to  
monochrome.  
f Press Stop/Exit.  
Note  
When Fax Preview is turned on your  
machine can only print the colour faxes it  
receives. Fax Preview operations are only  
available for monochrome faxes.  
68  
     
Advanced fax operations (Monochrome only)  
How to preview a fax  
10  
Key  
Description  
When you receive a fax, you will see the pop-  
up message on the LCD. (For example: New  
Fax(es):02)  
Enlarge the fax.  
Reduce the fax.  
a or b  
Scroll vertically.  
a Press Fax Preview.  
You can see the new fax list.  
d or c  
Scroll horizontally.  
Rotate the fax clockwise.  
Note  
You can also see your old fax list by  
pressing l. Press # to go back to your  
new fax list.  
Delete the fax.  
Press 1 to confirm.  
Go back to the previous page.  
b Press a or b to choose the fax you  
Go to the next page.  
Go to the next step.  
want to see.  
Press OK.  
(Print, Back and Exit are  
available.)  
Note  
If your fax is large there may be a delay  
before it is displayed on the LCD.  
Go back to the fax list.  
c Press Stop/Exit.  
Print the fax.  
When a fax is open the control panel keys will  
perform the operations shown below.  
Mono Start  
How to delete all faxes in the  
list  
10  
10  
a Press Fax Preview.  
b Press a or b to choose Delete All.  
Press OK.  
Press 1 to confirm.  
How to print all faxes in the  
list  
10  
a Press Fax Preview.  
b Press a or b to choose Print All.  
Press OK.  
69  
     
Chapter 10  
h Press Stop/Exit.  
PC Fax Receive  
10  
Note  
If you turn on the PC-Fax Receive feature  
your machine will store received faxes in  
memory and send them to your PC  
automatically. You can then use your PC to  
view and store these faxes.  
• PC Fax Receive is not supported in the  
®
Mac OS .  
• Before you can set up PC Fax Receive  
you must install the MFL-Pro Suite  
software on you PC. Make sure your PC is  
connected and turned on. (For details see  
PC-FAX Receiving in the Software User’s  
Guide on the CD-ROM.)  
Even if you have turned off your PC (at night  
or at the weekend, for example), your  
machine will receive and store your faxes in  
its memory. The number of received faxes  
that are stored in the memory will appear at  
the bottom left side of the LCD.  
• (MFC-660CN only)  
In the event of a power failure, the  
machine will store your faxes in the  
memory for up to 24 hours. However, if  
you choose Backup Print:Onthe  
machine will print the fax, so you will have  
a copy if there is a power failure before it  
is sent to the PC.  
When you start your PC and the PC-FAX  
Receiving software runs, your machine  
transfers your faxes to your PC automatically.  
To transfer the received faxes to your PC you  
must have the PC-FAX Receiving software  
running on your PC. (For details, see PC-FAX  
receiving in the Software User’s Guide on the  
CD-ROM.)  
• If you get an error message and the  
machine cannot print the faxes in memory,  
you can use this setting to transfer your  
faxes to your PC. (For details, see Error  
messages on page 125.)  
If you choose Backup Print:Onthe  
machine will also print the fax.  
a Press Menu.  
• When PC Fax Receive is turned on only  
monochrome faxes can be received into  
the memory and sent to the PC. Colour  
faxes will be received in real time and  
printed in colour.  
b Press a or b to choose Fax.  
Press OK.  
c Press a or b to choose  
Advanced Fax Operation.  
Press OK.  
d Press a or b to choose  
Forward/Store.  
Press OK.  
e Press a or b to choose  
PC Fax Receive.  
Press OK.  
f Press a or b to choose <USB>or the  
PC you want to receive.  
Press OK.  
g Press a or b to choose  
Backup Print:Onor  
Backup Print:Off.  
Press OK.  
70  
 
Advanced fax operations (Monochrome only)  
Changing the destination PC  
10  
Turning off Advanced  
Fax Operations  
10  
a Press Menu.  
a Press Menu.  
b Press a or b to choose Fax.  
Press OK.  
b Press a or b to choose Fax.  
Press OK.  
c Press a or b to choose  
Advanced Fax Operation.  
Press OK.  
c Press a or b to choose  
Advanced Fax Operation.  
Press OK.  
d Press a or b to choose  
Forward/Store.  
Press OK.  
d Press a or b to choose  
Forward/Store.  
Press OK.  
e Press a or b to choose  
PC Fax Receive.  
Press OK.  
e Press a or b to choose Off.  
Press OK.  
f Press a or b to choose Change.  
Press OK.  
f Press Stop/Exit.  
Note  
g Press a or b to choose <USB>or the  
PC you want to receive.  
Press OK.  
The LCD will give you more options if  
there are received faxes still in your  
machine’s memory. (See Changing  
Advanced Fax Operations on page 72.)  
h Press a or b to choose  
Backup Print:Onor  
Backup Print:Off.  
Press OK.  
10  
i Press Stop/Exit.  
71  
   
Chapter 10  
Changing Advanced  
Fax Operations  
Remote Retrieval  
10  
10  
You can call your machine from any touch  
tone telephone or fax machine, then use the  
remote access code and remote commands  
to retrieve fax messages.  
If received faxes are left in your machine's  
memory when you change the Advanced Fax  
Operations, the LCD will ask you one of the  
following questions:  
Setting a Remote Access  
Code  
„ Erase All Doc?  
YesiPress1  
10  
The remote access code lets you access the  
remote retrieval features when you are away  
from your machine. Before you can use the  
remote access and retrieval features, you  
have to set up your own code. The factory  
default code is inactive code (---l).  
NoiPress2  
„ Print All Fax?  
YesiPress1  
NoiPress2  
• If you press 1, faxes in the memory will  
be erased or printed before the setting  
changes. If a backup copy has already  
a Press Menu.  
b Press a or b to choose Fax.  
Press OK.  
been printed it will not be printed again.  
• If you press 2, faxes in the memory will  
not be erased or printed and the setting  
will be unchanged.  
c Press a or b to choose  
Advanced Fax Operation.  
Press OK.  
If received faxes are left in the machine's  
memory when you change to  
PC Fax Receivefrom another option  
[Fax Forward, Fax Storageor  
Fax Preview(MFC-660CN only)], the LCD  
will ask you the following message:  
d Press a or b to choose  
Remote Access.  
Press OK.  
e Enter a three-digit code using numbers  
0-9, l, or #.  
„ Send Fax to PC?  
YesiPress1  
Press OK. (The preset ‘l’ cannot be  
changed.)  
NoiPress2  
Note  
• If you press 1, faxes in the memory will  
be sent to your PC before the setting  
changes.  
Do not use the same code as your fax  
receive code (l 5 1) or telephone answer  
code (# 5 1). (See Operation from  
extension telephones on page 52.)  
• If you press 2, faxes in the memory will  
not be erased or transferred to your PC  
and the setting will be unchanged.  
f Press Stop/Exit.  
72  
         
Advanced fax operations (Monochrome only)  
Note  
You can change your code at any time by  
entering a new one. If you want to make  
your code inactive, press Clear/Back in  
step e to restore the inactive setting  
(---l) and press OK.  
Using your Remote Access  
Code  
10  
a Dial your fax number from a touch tone  
telephone or another fax machine.  
b When your machine answers, enter  
your remote access code (3 digits  
followed by l) at once.  
c The machine signals if it has received  
messages:  
„ 1 long beep — Fax messages  
„ 2 long beeps — Voice messages  
(MFC-660CN only)  
„ 3 long beeps — Fax & Voice  
messages (MFC-660CN only)  
„ No beeps — No messages  
10  
d When the machine gives two short  
beeps, enter a command.  
The machine will hang up if you wait  
longer than 30 seconds to enter a  
command.  
The machine will beep three times if you  
enter an invalid command.  
e Press 9 0 to stop Remote Access when  
you have finished.  
f Hang up.  
Note  
If your machine is set to Manualmode  
and you want to use the remote retrieval  
features, wait about 2 minutes after it  
starts ringing, and then enter the remote  
access code within 30 seconds.  
73  
 
Chapter 10  
Remote Fax commands  
10  
Follow the commands below to access features when you are away from the machine. When you  
call the machine and enter your remote access code (3 digits followed by l), the system will give  
two short beeps and you must enter a remote command.  
Remote commands  
Operation details  
91  
Playing Voice messages  
After one long beep, the machine plays the ICM.  
(MFC-660CN only)  
1 Repeat or Skip Backward  
Press 1 while listening to an ICM to repeat it. If you press 1  
before a message, you will hear the previous message.  
2 Skip Forward  
9 STOP Playing  
While playing the ICM, you can skip to the next message.  
Stop Playing the ICM.  
93  
94  
Erase all ICM  
(MFC-660CN only)  
If you hear one long beep, the erase is accepted. If you hear  
three short beeps, you cannot erase because all voice  
messages have not been played, or there are no voice  
message to erase.  
*This code erases all recorded messages, not one at a time.  
Play and Record OGM in Memory  
(MFC-660CN only)  
1 Play  
1 TAD Message  
2 F/T Message  
1 TAD Message  
2 F/T Message  
The machine plays the selected OGM. You can stop playing  
OGMs by pressing 9.  
2 Record  
After one long beep, you can record the selected OGM. You  
will hear the message played once. You can stop recording  
the message by pressing 9.  
95  
Change the Fax Forwarding or Fax  
Storage settings  
1 OFF  
You can choose Offafter you have retrieved or erased all  
your messages.  
2 Fax Forwarding  
4 Fax Forwarding number  
6 Fax Storage  
One long beep means the change is accepted. If you hear  
three short beeps, you cannot change because something  
has not been set up (for example, a Fax Forwarding number  
has not been registered). You can register your Fax  
Forwarding number by entering 4. (See Changing your Fax  
Forwarding number on page 76.) Once you have registered  
the number, Fax Forwarding will work.  
96  
Retrieve a fax  
2 Retrieve all faxes  
Enter the number of a remote fax machine to receive stored  
fax messages. (See Retrieving fax messages on page 76.)  
3 Erase faxes from the memory  
If you hear one long beep, fax messages have been erased  
from the memory.  
74  
 
Advanced fax operations (Monochrome only)  
Remote commands  
Operation details  
97  
97  
98  
Check the receiving status  
(MFC-440CN only)  
1 Fax  
You can check whether your machine has received any  
faxes. If yes, you will hear one long beep. If no, you will hear  
three short beeps.  
Check the receiving status  
(MFC-660CN only)  
1 Fax  
You can check whether your machine has received any  
faxes or voice messages. If yes, you will hear one long  
beep. If no, you will hear three short beeps.  
2 Voice  
Change the Receive Mode  
(MFC-440CN only)  
1 External TAD  
2 Fax/Tel  
If you hear one long beep, your change has been accepted.  
If you hear one long beep, your change has been accepted.  
3 Fax Only  
98  
90  
Change the Receive Mode  
(MFC-660CN only)  
1 TAD  
2 Fax/Tel  
3 Fax Only  
Exit  
Pressing 9 0 allows you to exit remote retrieval. Wait for the  
long beep, then replace the handset.  
10  
75  
Chapter 10  
Retrieving fax messages  
10  
Changing your Fax  
Forwarding number  
10  
You can call your machine from any touch  
tone phone and have your fax messages sent  
to a machine.  
You can change the default setting of your fax  
forwarding number from another touch tone  
telephone or fax machine.  
a Dial your fax number.  
a Dial your fax number.  
b When your machine answers, enter  
your remote access code (3 digits  
followed by l) at once. If you hear one  
long beep, you have messages.  
b When your machine answers, enter  
your remote access code (3 digits  
followed by l) at once. If you hear one  
long beep, you have messages.  
c When you hear two short beeps, press  
9 6 2.  
c When you hear two short beeps, press  
9 5 4.  
d Wait for the long beep, enter the number  
of the remote fax machine you want your  
fax messages sent to using the dial pad,  
then enter # # (up to 20 digits).  
d Wait for the long beep, enter the new  
number of the remote fax machine you  
want your fax messages forwarded to  
using the dial pad, then enter # # (up to  
20 digits).  
Note  
You cannot use l and # as dial numbers.  
However, press # if you want to create a  
pause.  
Note  
You cannot use l and # as dial numbers.  
However, press # if you want to create a  
pause.  
e Press 9 0 to reset the machine when  
you’ve finished.  
e Press 9 0 when you have finished.  
f Hang up after you hear your machine  
beep. Your machine will call the other  
fax machine, which will then print your  
fax messages.  
f Hang up after you hear your machine  
beep.  
76  
       
Printing Reports  
11  
11  
Fax Journal (activity report)  
11  
Fax reports  
11  
You can set the machine to print a journal at  
specific intervals (every 50 faxes, 6, 12 or 24  
hours, 2 or 7 days). If you set the interval to  
Off, you can still print the report by following  
the steps in Reports on page 78. The factory  
setting is Every 50 Faxes.  
You need to set up the Transmission  
Verification Report and Journal Period using  
the Menu keys.  
Transmission Verification  
Report  
11  
a Press Menu.  
You can use the Transmission Verification  
Report as proof that you sent a fax. This  
report lists the time and date of transmission  
b Press a or b to choose Fax.  
Press OK.  
and whether the transmission was successful  
(OK). If you choose Onor On+Image, the  
report will print for every fax you send.  
c Press a or b to choose  
Report Setting.  
Press OK.  
If you send a lot of faxes to the same place,  
you may need more than the job numbers to  
know which faxes you must send again.  
Choosing On+Imageor Off+Imagewill print  
a section of the fax's first page on the report  
to help you remember.  
d Press a or b to choose  
Journal Period.  
Press OK.  
e Press a or b to choose an interval.  
Press OK.  
When the Transmission Verification Report is  
turned Offor Off+Image, the Report will  
only print if there is a transmission error, with  
NG in the RESULT column.  
(If you choose 7 days, the LCD will ask  
you to choose the first day for the 7-day  
countdown.)  
„ 6, 12, 24 hours, 2 or 7 days  
The machine will print the report at  
the chosen time and then erase all  
jobs from its memory. If the  
11  
a Press Menu.  
b Press a or b to choose Fax.  
Press OK.  
machine's memory becomes full with  
200 jobs before the time you chose  
has passed, the machine will print  
the Journal early and then erase all  
jobs from the memory. If you want an  
extra report before it is due to print,  
you can print it without erasing the  
jobs from the memory.  
c Press a or b to choose  
Report Setting.  
Press OK.  
d Press a or b to choose XMIT Report.  
Press OK.  
„ Every 50 Faxes  
e Press a or b to choose On, On+Image,  
Offor Off+Image.  
The machine will print the Journal  
when the machine has stored 50  
jobs.  
Press OK.  
f Press Stop/Exit.  
77  
       
Chapter 11  
f Enter the time to start printing in 24-hour  
Reports  
11  
format.  
Press OK.  
(For example: enter 19:45 for 7:45 PM.)  
The following reports are available:  
„ XMIT Verify  
g Press Stop/Exit.  
Prints a Transmission Verification Report  
for your last transmission.  
„ Help List  
A help list about how to quickly program  
your machine.  
„ Quick-Dial  
Lists names and numbers stored in the  
Speed-Dial memory, in alphabetical or  
numerical order.  
„ Fax Journal  
Lists information about the last incoming  
and outgoing faxes. (TX : Transmit.)  
(RX : Receive.)  
„ User Settings  
Lists your settings.  
„ Network Config  
Lists your Network settings.  
How to print a report  
11  
a Press Menu.  
b Press a or b to choose  
Print Reports.  
Press OK.  
c Press a or b to choose the report you  
want.  
Press OK.  
d Press Mono Start.  
78  
           
Polling  
12  
12  
Polling overview  
12  
Polling receive  
12  
Polling lets you set up your machine so other  
people can receive faxes from you, but they  
Polling receive lets you call another fax  
machine to receive a fax.  
pay for the call. It also lets you call somebody  
else’s fax machine and receive a fax from it,  
so you pay for the call. The polling feature  
needs to be set up on both machines for this  
to work. Not all fax machines support polling.  
Setup to receive polling  
12  
a Press  
(Fax).  
b Press a or b to choose Polling RX.  
Press OK.  
c Press a or b to choose Standard.  
Press OK.  
d Enter the fax number you are polling.  
e Press Mono Start or Colour Start.  
Setup to receive polling with  
secure code  
12  
Secure Polling lets you restrict who can get  
the documents you set up to be polled.  
Secure Polling only works with Brother fax  
machines. If you want to get a fax from a  
secured Brother machine you have to enter  
the secure code.  
12  
a Press  
(Fax).  
b Press a or b to choose Polling RX.  
Press OK.  
c Press a or b to choose Secure.  
Press OK.  
d Enter a four-digit secure code.  
This is the same as the security code of  
the fax machine you are polling.  
Press OK.  
e Enter the fax number you are polling.  
f Press Mono Start or Colour Start.  
79  
         
Chapter 12  
„ If you chose Timer, enter the time  
(24-hour format) you want to begin  
polling and press OK, go to step e.  
Setup to receive delayed  
polling  
12  
Delayed polling lets you set the machine to  
begin polling receive at a later time. You can  
only set up one delayed polling operation.  
e Press a or b to choose  
Broadcasting.  
Press OK.  
f Press a or b to choose Add Number.  
Press OK.  
a Press  
(Fax).  
b Press a or b to choose Polling RX.  
Press OK.  
g Enter a number using Speed-Dial, a  
Group, or dial pad.  
Press OK.  
c Press a or b to choose Timer.  
Press OK.  
h Repeat steps f and g for all the fax  
numbers you want to poll, and then  
press a or b to choose Complete.  
Press OK.  
d Enter the time (in 24-hour format) you  
want to start polling.  
For example, enter 21:45 for 9:45 PM.  
Press OK.  
i Press Mono Start or Colour Start.  
The machine polls each number or  
group in turn for a document.  
e Enter the fax number you are polling.  
f Press Mono Start or Colour Start.  
The machine makes the polling call at  
the time you entered.  
Press Stop/Exit while the machine is dialling  
to cancel the polling process.  
To cancel all sequential polling receive jobs,  
see Checking and cancelling waiting  
jobs on page 37.  
Sequential polling  
12  
Sequential polling lets you request  
documents from several fax machines in one  
operation.  
a Press  
(Fax).  
b Press a or b to choose Polling RX.  
Press OK.  
c Press a or b to choose Standard,  
Secureor Timer.  
Press OK.  
d Do one of the following:  
„ If you chose Standard, go to  
step e.  
„ If you chose Secure, enter a four-  
digit number, press OK, go to  
step e.  
80  
         
Polling  
c Press a or b to choose Polled TX.  
Press OK.  
Polled transmit  
(Monochrome only)  
12  
d Press a or b to choose Secure.  
Press OK.  
Polled transmit lets you set up your machine  
to wait with a document so another fax  
machine can call and retrieve it.  
e Enter a four-digit number.  
Press OK.  
The document will be stored and can be  
retrieved by any other fax machine until you  
delete it from the memory. (See Checking  
and cancelling waiting jobs on page 37.)  
f Press a or b to choose any settings  
you want to change.  
Press OK.  
After each setting is accepted, you can  
continue to change more settings.  
Setup for polled transmit  
12  
g Press Mono Start.  
a Press  
(Fax).  
b Load your document.  
c Press a or b to choose Polled TX.  
Press OK.  
d Press a or b to choose Standard.  
Press OK.  
e Press a or b to choose any settings  
you want to change.  
Press OK.  
After each setting is accepted, you can  
continue to change more settings.  
f Press Mono Start.  
12  
Setup for polled transmit with  
secure code  
12  
Secure Polling lets you restrict who can get  
the documents you set up to be polled.  
Secure Polling only works with Brother fax  
machines. If another person wants to retrieve  
a fax from your machine they will have to  
enter the secure code.  
a Press  
(Fax).  
b Load your document.  
81  
     
Chapter 12  
82  
Section III  
Copy  
III  
Making copies  
84  
 
Making copies  
13  
13  
When the option you want is highlighted,  
press OK.  
How to copy  
13  
Note  
Entering Copy mode  
13  
The default setting is Fax mode. You can  
change the amount of time that the  
machine stays in Copy mode after the last  
copy operation. (See Mode  
When you want to make a copy, press  
(Copy) to illuminate it in green.  
Timer on page 21.)  
Making a single copy  
13  
a Press  
(Copy).  
The LCD shows:  
b Load your document.  
(See Loading documents on page 8.)  
1
01  
COPY  
Quality  
Enlarge/Reduce  
Paper Type  
Paper Size  
Brightness  
c Press Mono Start or Colour Start.  
Normal  
100%  
Plain Pap  
Making multiple copies  
13  
A4  
0
You can make up to 99 copies.  
Copy Start  
Press  
a Press  
(Copy).  
1
No of Copies  
You can enter the number of copies you want  
by using the dial pad.  
b Load your document.  
Press a or b to scroll through the Copy key  
options.  
c Enter the number of copies you want.  
d Press Mono Start or Colour Start.  
„ Quality(See page 85.)  
„ Enlarge/Reduce(See page 85.)  
„ Paper Type(See page 88.)  
„ Paper Size(See page 88.)  
„ Brightness(See page 87.)  
„ Contrast(See page 87.)  
Note  
To sort the copies, press a or b to  
choose Stack/Sort. (See Sorting  
copies using the ADF on page 87.)  
Stop copying  
13  
„ Color Adjust(See page 88.)  
„ Stack/Sort(See page 87.)  
„ Page Layout(See page 86.)  
„ Set New Default(See page 89.)  
„ Factory Reset(See page 89.)  
To stop copying, press Stop/Exit.  
84  
           
Making copies  
d Press a or b to choose Quality.  
Press OK.  
Copy settings  
13  
You can change the copy settings temporarily  
for the next copy.  
e Press a or b to choose Fast, Normal  
or Best.  
Press OK.  
The machine returns to its default settings  
after 60 seconds, or if the Mode Timer returns  
the machine to Fax mode. (See Mode  
Timer on page 21.)  
f If you do not want to change additional  
settings, press Mono Start or  
Colour Start.  
If you have finished choosing settings, press  
Mono Start or Colour Start.  
Enlarging or reducing the  
image copied  
If you want to choose more settings, press a  
or b.  
13  
You can choose an enlargement or reduction  
ratio.  
Note  
You can save some of the settings that  
you use most often by setting them as  
default. These settings will stay until you  
change them again. (See Setting your  
changes as a new default on page 89.)  
a Press  
(Copy).  
b Load your document.  
c Enter the number of copies you want.  
Changing copy speed and  
quality  
d Press a or b to choose  
Enlarge/Reduce.  
Press OK.  
13  
You can choose from a range of quality. The  
factory setting is Normal.  
e Do one of the following:  
„ Press a or b to choose the  
enlargement or reduction ratio you  
want. Press OK.  
„ Fast  
Fast copy speed and lowest amount of ink  
used. Use to save time printing  
documents to be proof-read, large  
documents or many copies.  
„ Press a or b to choose  
Custom(25-400%)and then enter  
an enlargement or reduction ratio  
from 25%to 400%. Press OK.  
(For example, press 5 3 to enter  
53%.)  
„ Normal  
Normal is the recommended mode for  
ordinary print outs. This produces good  
copy quality with good copy speed.  
13  
„ Best  
Use best mode to copy precise images  
such as photographs. This provides the  
highest resolution and slowest speed.  
a Press  
(Copy).  
b Load your document.  
c Enter the number of copies you want.  
85  
         
Chapter 13  
„ (P) means Portrait and (L) means  
50%  
Landscape.  
69% A4iA5  
„ You can only make one poster copy at a  
78% LGLiLTR  
83% LGLiA4  
93% A4iLTR  
97% LTRiA4  
100%*  
time.  
a Press  
(Copy).  
b Load your document.  
c Enter the number of copies you want.  
104% EXEiLTR  
142% A5iA4  
186% 10×15cmiLTR  
198% 10×15cmiA4  
200%  
d Press a or b to choose Page Layout.  
Press OK.  
e Press a or b to choose  
Off (1 in 1), 2 in 1 (P),  
2 in 1 (L), 4 in 1 (P),  
4 in 1 (L)or Poster(3 × 3).  
Press OK.  
Custom(25-400%)  
f If you do not want to change additional  
settings, press Mono Start or  
Colour Start.  
f If you do not want to change additional  
settings, press Mono Start or  
Colour Start to scan the page.  
If you are making a poster or placed the  
document in the ADF, the machine  
scans the pages and starts printing.  
If you are using the scanner glass, go  
to step g.  
Note  
Page Layout Options are not available  
with Enlarge/Reduce.  
Making N in 1 copies or a  
poster (page layout)  
g After the machine scans the page, press  
1 to scan the next page.  
13  
The N in 1 copy feature can help you save  
paper by letting you copy two or four pages  
onto one printed page.  
h Place the next page on the scanner  
glass.  
Press OK.  
Repeat steps g and h for each page of  
the layout.  
You can also produce a poster. When you  
use the poster feature your machine divides  
your document into sections, then enlarges  
the sections so you can assemble them into a  
poster. If you want to print a poster, use the  
scanner glass.  
i After all the pages have been scanned,  
press 2 to finish.  
Note  
Important  
If photo paper has been chosen in the  
Paper Type setting for N in 1 copies, the  
machine will print the images as if Plain  
paper had been chosen.  
„ Please make sure paper size is set to  
Letteror A4.  
„ You can not use the Enlarge/Reduce  
setting with the N in 1 and Poster features.  
„ If you are producing multiple colour  
copies, N in 1 copy is not available.  
86  
       
Making copies  
Place your document face down in the  
direction shown below.  
f If you do not want to change additional  
settings, press Mono Start or  
Colour Start.  
„ 2 in 1 (P)  
Adjusting Brightness,  
Contrast and Colour  
13  
„ 2 in 1 (L)  
Brightness  
13  
You can adjust the copy brightness to make  
copies darker or lighter.  
„ 4 in 1 (P)  
a Press  
(Copy).  
b Load your document.  
„ 4 in 1 (L)  
c Enter the number of copies you want.  
d Press a or b to choose Brightness.  
Press OK.  
„ Poster (3 x 3)  
You can make a poster size copy of a  
photograph.  
e Press d to make a darker copy or press  
c to make a lighter copy.  
Press OK.  
f If you do not want to change additional  
settings, press Mono Start or  
Colour Start.  
Contrast  
13  
You can adjust the copy contrast to help an  
image look sharper and more vivid.  
Sorting copies using the ADF  
13  
a Press  
(Copy).  
You can sort multiple copies. Pages will be  
13  
stacked in the order 123, 123, 123, and so on.  
b Load your document.  
c Enter the number of copies you want.  
a Press  
(Copy).  
d Press a or b to choose Contrast.  
Press OK.  
b Load your document.  
c Enter the number of copies you want.  
e Press c to increase the contrast or  
press d to decrease the contrast.  
Press OK.  
d Press a or b to choose Stack/Sort.  
Press OK.  
e Press a or b to choose Sort.  
Press OK.  
87  
             
Chapter 13  
f If you do not want to change additional  
settings, press Mono Start or  
Colour Start.  
Paper Options  
13  
Paper Type  
13  
Colour Saturation  
13  
If you are copying on special paper, set the  
machine for the type of paper you are using to  
get the best print quality.  
a Press  
(Copy).  
b Load your document.  
a Press  
(Copy).  
c Enter the number of copies you want.  
b Load your document.  
d Press a or b to choose  
Color Adjust.  
c Enter the number of copies you want.  
Press OK.  
d Press a or b to choose Paper Type.  
Press OK.  
e Press a or b to choose Red, Greenor  
Blue.  
Press OK.  
e Press a or b to choose Plain Paper,  
Inkjet Paper, Brother Photo,  
Other Photoor Transparency.  
Press OK.  
f Press c to increase the colour  
saturation, or press d to decrease the  
colour saturation.  
f If you do not want to change additional  
settings, press Mono Start or  
Colour Start.  
Press OK.  
g Do one of the following:  
„ If you want to change saturation for  
another colour, go to step e.  
„ If you want to change additional  
settings, press a or b to choose  
Exit.  
Paper Size  
13  
If copying on paper other than A4 size, you  
will need to change the paper size setting.  
You can copy only on Letter, Legal, A4, A5 or  
Photo [10 cm (W) × 15 cm (H)] paper.  
Press OK.  
„ If you do not want to change  
additional settings, press  
Mono Start or Colour Start.  
a Press  
(Copy).  
b Load your document.  
c Enter the number of copies you want.  
d Press a or b to choose Paper Size.  
Press OK.  
e Press a or b to choose Letter,  
Legal, A4, A5or 10x15cm.  
Press OK.  
f If you do not want to change additional  
settings, press Mono Start or  
Colour Start.  
88  
               
Making copies  
Setting your changes as a  
new default  
‘Out of Memory’  
message  
13  
13  
You can save the copy settings for Quality,  
Paper Type, Brightness, Contrastand  
Color Adjustthat you use most often by  
setting them as default. These settings will  
stay until you change them again.  
If the Out of Memorymessage appears  
while scanning documents, press Stop/Exit  
to cancel or Mono Start or Colour Start to  
copy the scanned pages.  
You will need to clear some jobs from the  
memory before you can continue.  
a Press  
(Copy).  
To free up extra memory, do the following:  
b Press a or b to choose your new  
setting.  
„ Turn off Advanced Fax Operation. (See  
Turning off Advanced Fax  
Press OK.  
Repeat this step for each setting you  
want to change.  
Operations on page 71.)  
„ Print the faxes that are in the memory.  
(See Printing a fax from the  
memory on page 45.)  
c After changing the last setting, press a  
or b to choose Set New Default.  
Press OK.  
When you get an Out of Memory  
message, you may be able to make copies if  
you first print incoming faxes in the memory to  
restore the memory to 100%.  
d Press 1 to choose Yes.  
e Press Stop/Exit.  
Restoring all settings to the  
factory settings  
13  
You can restore all the settings you have  
changed to the factory settings. These  
settings will stay until you change them again.  
a Press  
(Copy).  
b Press a or b to choose  
Factory Reset.  
Press OK.  
13  
c Press 1 to choose Yes.  
d Press Stop/Exit.  
89  
         
Chapter 13  
90  
Section IV  
Direct Photo Printing  
IV  
Printing photos from a memory card  
92  
Printing photos from a camera with  
PictBridge  
103  
 
Printing photos from a memory  
card  
14  
14  
Using memory cards  
14  
PhotoCaptureCenter™  
Operations  
14  
Your Brother machine has media drives  
(slots) for use with popular digital camera  
®
®
media: CompactFlash , Memory Stick ,  
Memory Stick Pro™, SecureDigital™,  
MultiMediaCard™ and xD-Picture Card™.  
Printing from a memory card  
without a PC  
14  
Even if your machine is not connected to your  
computer, you can print photos directly from  
digital camera media. (See Print  
Images on page 94.)  
®
®
CompactFlash  
Memory Stick  
Memory Stick Pro™  
Scanning to a memory card  
without a PC  
14  
You can scan documents and save them  
directly to a memory card. See Scan to  
Card on page 101.  
SecureDigital™  
xD-Picture Card™  
MultiMediaCard™  
„ miniSD™ can be used with a miniSD™  
Using PhotoCapture Center™  
from your computer  
adapter.  
„ Memory Stick Duo™ can be used with a  
Memory Stick Duo™ adapter.  
You can access the memory card that is in  
the media drive (slot) of the machine from  
your PC.  
„ Memory Stick Pro Duo™ can be used with  
a Memory Stick Pro Duo™ adapter.  
™
®
„ Adapters are not included with the  
machine. Contact a third party supplier for  
adapters.  
(See PhotoCapture Center for Windows or  
Remote Setup & PhotoCapture Center™ for  
®
Macintosh in the Software User’s Guide on  
The PhotoCapture Center™ feature lets you  
print digital photos from your digital camera at  
high resolution to get photo quality printing.  
the CD-ROM.)  
Memory card folder structure  
14  
Your machine is designed to be compatible  
with modern digital camera image files and  
memory cards; however, please read the  
points below to avoid errors:  
„ The DPOF file on the memory card must  
be in a valid format. (See DPOF  
printing on page 96.)  
92  
             
Printing photos from a memory card  
„ The image file extension must be .JPG  
(Other image file extensions like  
.JPEG,.TIF, .GIF and so on will not be  
recognized).  
Getting started  
14  
Firmly put the card into the correct slot.  
„ PhotoCapture Center™ printing without  
using a PC must be performed separately  
from PhotoCapture Center™ operations  
using the PC. (Simultaneous operation is  
not available.)  
„ IBM Microdrive™ is not compatible with  
the machine.  
„ The machine can read up to 999 files on a  
1
2 3 4  
memory card.  
®
„ CompactFlash Type II is not supported.  
®
1
2
CompactFlash  
„ This product supports xD-Picture Card™  
SecureDigital™, MultiMediaCard™  
Type M / Type H (Large Capacity).  
®
3
4
Memory Stick , Memory Stick Pro™  
Please be aware of the following:  
xD-Picture Card™  
„ When printing the INDEX or IMAGE, the  
PhotoCapture Center™ will print all the  
valid images, even if one or more images  
have been corrupted. A portion of the  
corrupted image may be printed.  
PhotoCapture key indications:  
„ Your machine is designed to read memory  
cards that have been formatted by a digital  
camera.  
When a digital camera formats a memory  
card it creates a special folder into which it  
copies image data. If you need to modify  
the image data stored on a memory card  
with your PC, we recommend that you do  
not modify the folder structure created by  
the digital camera. When saving new or  
modified image files to the memory card  
we also recommend you use the same  
folder your digital camera uses. If the data  
is not saved to the same folder, the  
machine may not be able to read the file or  
print the image.  
„ PhotoCapture light is on, the media card  
is properly inserted.  
„ PhotoCapture light is off, the media card  
is not properly inserted.  
„ PhotoCapture light is blinking, the media  
card is being read or written to.  
14  
93  
 
Chapter 14  
Print Images  
14  
CAUTION  
DO NOT unplug the power cord or remove  
the media card from the media drive (slot)  
while the machine is reading or writing to  
the card (the PhotoCapture key is  
blinking). You will lose your data or  
damage the card.  
View Photo(s)  
14  
You can preview your photos on the LCD  
before you print them. If your photos are large  
files there may be a delay before each photo  
is displayed on the LCD.  
a Make sure you have put the media card  
The machine can only read one media card at  
a time so do not put more than one card in a  
slot.  
in the correct slot.  
Press  
(PhotoCapture).  
b Press a or b to choose  
View Photo(s).  
Press OK.  
Entering PhotoCapture mode  
14  
After you insert the media card, press the  
c Press d or c to choose your photo.  
(PhotoCapture) key to illuminate it in  
green and display the PhotoCapture options  
on the LCD.  
Note  
Instead of scrolling through your photos,  
you can use the dial pad to enter the 3-  
digit number of the image from the index  
page. (See Print Index  
The LCD shows:  
PHOTO  
View Photo(s)  
(Thumbnails) on page 95.)  
d Press a or b to increase or decrease  
Print Index  
the number of copies.  
Print All Photos  
Print Photos  
e Repeat step c and step d until you  
have chosen all the photos.  
Select & Press  
OK  
Note  
Press a or b to scroll through the  
Press Clear/Back to go back to the  
previous level.  
PhotoCapture key options.  
„ View Photo(s)(See page 94.)  
„ Print Index(See page 95.)  
„ Print All Photos(See page 95.)  
„ Print Photos(See page 95.)  
f After you have chosen all the photos, do  
one of the following:  
„ Press OK and change the print  
setting. (See page 97.)  
„ If you do not want to change any  
Note  
settings, press Colour Start to print.  
If your digital camera supports DPOF  
printing, see DPOF printing on page 96.  
When the option you want is highlighted,  
press OK.  
94  
             
Printing photos from a memory card  
Print Index (Thumbnails)  
14  
Print All Photos  
14  
The PhotoCapture Center™ assigns  
numbers for images (such as No.1, No.2,  
No.3, and so on).  
You can print all the photos on your media  
card.  
a Make sure you have put the media card  
in the correct slot.  
Press  
(PhotoCapture).  
b Press a or b to choose  
Print All Photos.  
Press OK.  
c Enter the number of copies you want  
The PhotoCapture Center™ does not  
recognize any other numbers or file names  
that your digital camera or PC has used to  
identify the pictures. You can print a  
thumbnail page (Index page with 6 or 5  
images per line). This will show all the  
pictures on the media card.  
using the dial pad.  
d Do one of the following:  
„ Change the print setting. (See  
page 97.)  
„ If you do not want to change any  
settings, press Colour Start to print.  
a Make sure you have put the media card  
Print Photos  
14  
in the correct slot.  
Press  
(PhotoCapture).  
Before you can print an individual image, you  
have to know the image number.  
b Press a or b to choose Print Index.  
Press OK.  
a Make sure you have put the media card  
in the correct slot.  
c Press a or b to choose  
6 Images/Line Fastor  
5 Images/Line Photo.  
Press OK.  
Press  
(PhotoCapture).  
b Print the Index. (See Print Index  
(Thumbnails) on page 95.)  
c Press a or b to choose  
Print Photos.  
Press OK.  
d Enter the image number that you want to  
print from the Index page (Thumbnails).  
Press OK.  
14  
5 Images/Line  
Photo  
6 Images/Line  
Fast  
Print time for 5 Images/Line will be  
slower than 6 Images/Line, but the  
quality is better.  
d Press Colour Start to print.  
95  
             
Chapter 14  
e Repeat step d until you have entered  
all the image numbers that you want to  
print.  
a Make sure you have put the media card  
into the correct slot.  
Press  
(PhotoCapture). The  
machine will ask you if you want to use  
DPOF setting.  
Note  
You can enter all the numbers at one time  
by using the l key for a comma or the #  
key for a hyphen. For example, Enter 1,  
l, 3, l, 6 to print images No.1, No.3 and  
No.6. Enter 1, #, 5 to print images No.1 to  
No.5.  
b Press 1 to choose Yes.  
c Do one of the following:  
„ Change the print settings. (See  
page 97.)  
„ If you do not want to change any  
settings, press Colour Start to print.  
f After you have chosen all the image  
numbers, press OK again.  
g Enter the number of copies you want  
using the dial pad.  
h Do one of the following:  
„ Change the print setting. (See  
page 97.)  
„ If you do not want to change any  
settings, press Colour Start to print.  
DPOF printing  
14  
DPOF stands for Digital Print Order Format.  
Major digital camera manufacturers (Canon  
Inc., Eastman Kodak Company, Fuji Photo  
Film Co. Ltd., Matsushita Electric Industrial  
Co. Ltd. and Sony Corporation) created this  
standard to make it easier to print images  
from a digital camera.  
If your digital camera supports DPOF  
printing, you will be able to choose on the  
digital camera display the images and  
number of copies you want to print.  
®
When the memory card (CompactFlash ,  
®
Memory Stick , Memory Stick Pro™,  
SecureDigital™ MultiMediaCard™ or xD-  
Picture Card™) with DPOF information is put  
into your machine, you can print the chosen  
image easily.  
96  
   
Printing photos from a memory card  
PhotoCapture Center™ print settings  
14  
You can change the print settings temporarily for the next print.  
The machine returns to its default settings after 180 seconds, or if the Mode Timer returns the  
machine to Fax mode. (See Mode Timer on page 21.)  
Note  
You can save the print settings you use most often by setting them as default. (See Setting  
your changes as a new default on page 100.)  
0001  
Photo  
Other Ph  
10x15 cm  
0
0
1
PHOTO  
Print Quality  
Paper Type  
Paper Size  
Brightness  
Contrast  
Print Start  
Press  
1
No of prints  
(For View Photo(s))  
You can see the total number of photos that will be printed.  
(For Print All Photos, Print Photos)  
You can see the number of copies of each photo that will be printed.  
Menu Selections  
Option 1  
Option 2  
Page  
98  
Print Quality  
Paper Type  
Normal/Photo  
—
—
Plain Paper/Inkjet Paper/  
Brother Photo/Other Photo  
98  
Paper Size  
Letter/A4/10x15cm/13x18cm  
(When A4 or Letter is chosen)  
10x8cm/13x9cm/15x10cm/  
18x13cm/20x15cm/Max. Size  
—
98  
Brightness  
98  
Dark  
Light  
Contrast  
—
—
98  
99  
Color Enhance  
On/Off  
White Balance  
Sharpness  
/
14  
/
Color Density  
Exit  
Cropping  
On/Off  
On/Off  
—
—
—
—
99  
Borderless  
100  
100  
100  
Set New Default Yes/No  
Factory Reset Yes/No  
97  
   
Chapter 14  
Print Quality  
14  
Example: Printed Position for A4 paper  
1
2
3
a Press a or b to choose  
Print Quality.  
Press OK.  
10×8cm  
13×9cm  
15×10cm  
b Press a or b to choose Normalor  
Photo.  
Press OK.  
4
5
6
c If you do not want to change additional  
settings, press Colour Start to print.  
18×13cm  
20×15cm  
Max. Size  
Paper options  
14  
Paper Type  
14  
a Press a or b to choose Paper Type.  
Press OK.  
d If you do not want to change additional  
settings, press Colour Start to print.  
b Press a or b to choose the type of  
paper you are using, Plain Paper,  
Inkjet Paper, Brother Photoor  
Other Photo.  
Adjusting Brightness,  
Contrast and Colour  
14  
Press OK.  
Brightness  
14  
c If you do not want to change additional  
settings, press Colour Start to print.  
a Press a or b to choose Brightness.  
Press OK.  
Paper and print size  
14  
b Press d to make a darker copy or press  
c to make a lighter copy.  
Press OK.  
a Press a or b to choose Paper Size.  
Press OK.  
b Press a or b to choose the type of  
paper you are using, Letter,  
10×15cm, 13×18cmor A4.  
Press OK.  
c If you do not want to change additional  
settings, press Colour Start to print.  
Contrast  
14  
c If you chose Letter or A4, press a or b  
to choose the print size.  
Press OK.  
You can choose the contrast setting. More  
contrast will make an image look sharper and  
more vivid.  
a Press a or b to choose Contrast.  
Press OK.  
b Press c to increase the contrast or  
press d to decrease the contrast.  
Press OK.  
98  
                       
Printing photos from a memory card  
c If you do not want to change additional  
settings, press Colour Start to print.  
• Sharpness  
This setting enhances the detail of an  
image. It is similar to adjusting the fine  
focus on a camera. If the image is not in  
focus and you cannot see the fine details  
of the picture, then adjust the sharpness.  
Colour Enhancement  
14  
The colour enhancement feature will produce  
more vivid images. Your photographs will  
take slightly longer to print.  
• Colour Density  
This setting adjusts the total amount of  
colour in the image. You can increase or  
decrease the amount of colour in an  
image to improve a washed out picture.  
a Press a or b to choose Color  
Enhance.  
Press OK.  
b Do one of the following:  
„ If you want to customize the White  
Balance, Sharpness or Colour  
Density, press d or c to choose On  
and then go to step c.  
Cropping  
14  
If your photo is too long or wide to fit the  
available space on your chosen layout, part  
of the image will automatically be cropped.  
„ If you do not want to customize,  
press d or c to choose Off.  
Press OK and then go to step f.  
The factory setting is On. If you want to print  
the whole image, turn this setting to Off.  
c Press a or b to choose  
White Balance, Sharpnessor  
Color Density.  
a Press a or b to choose Cropping.  
Press OK.  
Press OK.  
b Press a or b to choose Off(or On).  
Press OK.  
d Press d or c to adjust the degree of the  
setting.  
c If you do not want to change additional  
settings, press Colour Start to print.  
Press OK.  
e Do one of the following:  
„ If you want to customize other colour  
enhancement, press a or b to  
choose other option.  
Cropping: On  
14  
„ If you want to change other settings,  
press a or b to choose Exit, and  
then press OK.  
f If you do not want to change additional  
settings, press Colour Start to print.  
Cropping: Off  
14  
14  
Note  
• White Balance  
This setting adjusts the hue of the white  
areas of an image. Lighting, camera  
settings and other factors will effect the  
appearance of white. By using this  
adjustment, you can correct this effect and  
bring the white areas back to pure white.  
99  
           
Chapter 14  
Borderless printing  
14  
Restoring all settings to the  
factory settings  
14  
This feature expands the printable area to the  
edges of the paper. Printing time will be  
slightly slower.  
You can restore all the settings you have  
changed to the factory settings. These  
settings will stay until you change them again.  
a Press a or b to choose Borderless.  
Press OK.  
a Press a or b to choose  
Factory Reset.  
Press OK.  
b Press a or b to choose Off(or On).  
Press OK.  
b Press 1 to choose Yes.  
c Press Stop/Exit.  
c If you do not want to change additional  
settings, press Colour Start to print.  
Setting your changes as a  
new default  
14  
You can save the print settings you use most  
often by setting them as default. These  
settings will stay until you change them again.  
a Press a or b to choose your new  
setting.  
Press OK.  
Repeat this step for each setting you  
want to change.  
b After changing the last setting, press a  
or b to choose Set New Default.  
Press OK.  
c Press 1 to choose Yes.  
d Press Stop/Exit.  
100  
           
Printing photos from a memory card  
How to scan to card  
14  
Scan to Card  
14  
You can scan monochrome and colour  
documents into a media card. Monochrome  
documents will be stored in PDF (*.PDF) or  
TIFF file formats (*.TIF). Colour documents  
may be stored in PDF (*.PDF) or JPEG  
(*.JPG) file formats. For colour documents  
the factory setting is 150 dpi Colorand  
the default file format is PDF. The machine  
automatically creates file names based on  
the current date. (For details, see Quick  
Setup Guide.) For example, the fifth image  
scanned on July 1, 2006 would be named  
01070605.PDF. You can change the colour,  
quality and file name.  
Entering Scan mode  
14  
When you want to scan to card, press  
(Scan) to illuminate it in green.  
The LCD shows:  
Quality  
Selectable File  
Format  
SCAN  
150 dpi Color  
300 dpi Color  
600 dpi Color  
200x100 dpi B/W  
200 dpi B/W  
JPEG/ PDF  
JPEG/ PDF  
JPEG/ PDF  
TIFF/ PDF  
TIFF/ PDF  
Scan to E-mail  
Scan to Image  
Scan to OCR  
Scan to File  
Scan to Card  
Select & Press  
OK  
®
a Insert a CompactFlash , Memory  
Press a or b to choose Scan to Card.  
Press OK.  
®
Stick , Memory Stick Pro™,  
SecureDigital™, MultiMediaCard™ or  
xD-Picture Card™ into your machine.  
If you are not connected to your computer  
only the Scan to Card selection will appear on  
the LCD.  
WARNING  
®
®
Do not take out the media card while  
PhotoCapture is blinking to avoid  
damaging the card or data stored on the  
card.  
(See Scanning for Windows or Macintosh  
in the Software User’s Guide on the CD-ROM  
for details about the other menu options.)  
14  
b Load your document.  
c Press  
(Scan).  
d Press a or b to choose  
Scan to Card.  
Press OK.  
101  
       
Chapter 14  
e Do one of the following.  
„ To change the quality, go to step f.  
„ Press Mono Startor Colour Start to  
start scanning without changing  
additional settings.  
Understanding the  
Error Messages  
14  
Once you are familiar with the types of errors  
that can occur while you are using the  
PhotoCapture Center™, you can easily  
identify and troubleshoot any problems.  
f Press a or b to choose  
150 dpi Color, 300 dpi Color,  
600 dpi Color, 200x100 dpi B/W  
or 200 dpi B/W.  
When an error message appears on the LCD,  
the machine will beep to get your attention.  
Press OK.  
„ Media Error  
g Do one of the following.  
„ To change the file type, go to step h.  
„ Press Mono Startor Colour Start to  
start scanning without changing  
additional settings.  
This message will appear if you put in a  
media card that is either bad or not  
formatted, or when there is a problem with  
the media drive. To clear this error, take  
out the media card.  
h Press a or b to choose JPEG, PDFor  
„ No File  
TIFF.  
This message will appear if you try to  
access a media card in the drive (slot) that  
does not contain a .JPG file.  
Press OK.  
Note  
„ Out of Memory  
• If you chose colour in the resolution  
setting, you cannot choose TIFF.  
• If you chose monochrome in the resolution  
setting, you cannot choose JPEG.  
This message will appear if you are  
working with images that are too large for  
the machine's memory.  
i Do one of the following.  
„ To change the file name, go to  
step j.  
„ Press Mono Startor Colour Start to  
start scanning without changing  
additional settings.  
j The file name is set automatically  
however, you can set a name of your  
choice using the dial pad. You can only  
change the first 6 digits.  
Press OK.  
Note  
Press Clear/Back to delete the current  
name.  
k Press Mono Start or Colour Start.  
102  
       
Printing photos from a camera  
with PictBridge  
15  
15  
Camera Menu  
Selections  
Options  
Paper Size  
Letter, A4, 10x15 cm,  
Printer Settings (Default  
2
setting)  
Paper Type  
Plain Paper, Glossy  
Paper, Inkjet Paper,  
Printer Settings (Default  
Your Brother machine supports the  
PictBridge standard, allowing you to connect  
to and print photos directly from any  
PictBridge compatible digital camera.  
2
setting)  
Layout  
Borderless: On,  
Borderless: Off,  
Printer Settings (Default  
Before Using  
PictBridge  
2
setting)  
1
-
15  
DPOF setting  
Print Quality  
Normal, Fine,  
Printer Settings (Default  
PictBridge requirements  
15  
2
setting)  
Colour  
Enhancement  
On, Off,  
Printer Settings (Default  
To avoid errors, remember the following  
points:  
2
setting)  
„ The machine and the digital camera must  
be connected using a suitable USB cable.  
1
2
See DPOF printing on page 104 for more details.  
„ The image file extension must be .JPG  
(Other image file extensions like .JPEG,  
.TIF, .GIF and so on will not be  
recognized).  
If your camera is set to use the  
Printer Settings (Default setting), the machine will  
print your photo using the settings below.  
Settings  
Options  
10x15 cm  
Glossy Paper  
Borderless: On  
Fine  
„ PhotoCapture Center operations are not  
available when using the PictBridge  
feature.  
Paper Size  
Paper Type  
Layout  
Print Quality  
Using PictBridge  
15  
Colour  
Enhancement  
Off  
Setting your digital camera  
15  
Please refer to the documentation supplied  
with your camera for more detailed  
information on changing PictBridge settings.  
Make sure your camera is in PictBridge  
mode. Some of the settings listed below may  
not be available for your PictBridge  
compatible digital camera.  
15  
103  
             
Chapter 15  
DPOF printing  
15  
Printing Images  
15  
DPOF stands for Digital Print Order Format.  
Note  
Major digital camera manufacturers (Canon  
Inc., Eastman Kodak Company, Fuji Photo  
Film Co. Ltd., Matsushita Electric Industrial  
Co. Ltd. and Sony Corporation) created this  
standard to make it easier to print images  
from a digital camera.  
Remove any memory cards from the  
machine before connecting the digital  
camera.  
a Make sure that your camera is turned  
off. Connect your camera to the  
PictBridge port on the machine using  
the USB cable.  
If your digital camera supports DPOF  
printing, you will be able to choose on the  
digital camera display the images and  
number of copies you want to print.  
1
1
PictBridge port  
b Turn on the camera.  
When the machine has recognized the  
camera, the LCD shows  
Camera Connected.  
When the machine starts printing a  
photo, the LCD will show Printing.  
WARNING  
To prevent damage to your machine, do not  
connect any device other than a PictBridge  
compatible camera to the PictBridge port.  
104  
     
Printing photos from a camera with PictBridge  
Understanding the  
Error Messages  
15  
Once you are familiar with the types of errors  
that can occur while you are using PictBridge,  
you can easily identify and troubleshoot any  
problems.  
„ Out of Memory  
This message will appear if you are  
working with images that are too large for  
the machine's memory.  
„ Wrong USB device  
This message will appear if you connect a  
non-PictBridge compatible or broken  
device to the PictBridge port. To clear the  
error, unplug the device from the  
PictBridge port, then press Power Save  
to turn the machine off and then on again.  
See Error messages on page 125 for the  
detailed solution.  
15  
105  
 
Chapter 15  
106  
Section V  
Software  
V
Software and Network features  
108  
 
Software and Network features  
16  
16  
The CD-ROM includes the Software User’s  
Guide and Network User’s Guide for features  
available when connected to a computer (for  
example, printing and scanning). The guide  
has easy to use links that, when clicked, will  
take you directly to a particular section.  
c Click the heading you would like to read  
from the list at the left of the window.  
You can find information on these features:  
„ Printing  
„ Scanning  
®
„ ControlCenter3 (for Windows )  
®
„ ControlCenter2 (for Macintosh )  
„ Remote Setup  
„ Faxing from your computer  
„ PhotoCapture Center™  
„ Network Printing  
®
(For Macintosh )  
®
a Make sure your Macintosh is turned  
„ Network Scanning  
on. Insert the Brother CD-ROM into your  
CD-ROM drive.  
How to read HTML User’s Guide  
b Double-click the Documentation icon.  
This is a quick reference to use the HTML  
User’s Guide.  
c Double-click your language folder, and  
then double-click the top page file.  
®
(For Windows )  
d Click SOFTWARE USER'S GUIDE (or  
NETWORK USER'S GUIDE) in the top  
menu, and then click the heading you  
would like to read from the list at the left  
of the window.  
Note  
If you have not installed the software, see  
Viewing Documentation on page 2.  
a From the Start menu, point to Brother,  
MFC-XXXX (where XXXX is your model  
number) from the programs group, then  
click User’s Guide.  
b Click SOFTWARE USER'S GUIDE (or  
NETWORK USER'S GUIDE) from the  
top menu.  
108  
 
Section VI  
Appendixes  
VI  
Safety and Legal  
110  
Troubleshooting and Routine Maintenance 119  
Menu and Features  
Specifications  
Glossary  
143  
157  
170  
 
Safety and Legal  
A
A
Choosing a location  
A
Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put  
the machine near a telephone socket and a standard grounded electrical socket. Choose a  
location where the temperature remains between 10° and 35° C (50° F and 95° F).  
CAUTION  
• Avoid placing your machine in a high-traffic area.  
• Avoid placing your machine on a carpet.  
• DO NOT put the machine near heaters, air conditioners, refrigerators, medical equipment,  
chemicals or water.  
• DO NOT expose the machine to direct sunlight, excessive heat, moisture, or dust.  
• DO NOT connect your machine to electrical sockets controlled by wall switches or automatic  
timers.  
• Disruption of power can wipe out information in the machine's memory.  
• Do not connect your machine to electrical sockets on the same circuit as large appliances or  
other equipment that might disrupt the power supply.  
• Avoid interference sources, such as other cordless telephone systems or speaker.  
110  
   
Safety and Legal  
To use the machine safely  
A
Please keep these instructions for later reference and read them before attempting any  
maintenance.  
Note  
(MFC-660CN only)  
If there are faxes in the machine's memory, you need to print them or save them before you  
unplug the machine from the electrical socket for more than 24 hours. (To print the faxes in  
memory, see Printing a fax from the memory on page 45. To save the faxes in memory, see  
Transferring faxes to another fax machine on page 128 or Transferring faxes to your  
PC on page 128.)  
WARNING  
There are high voltage electrodes inside the machine. Before you clean the inside of the  
machine, make sure you have unplugged the telephone line cord first and then the power cord  
from the electrical socket. Doing this will prevent an electrical shock.  
DO NOT handle the plug with wet hands. Doing this might cause an electrical shock.  
DO NOT pull in the middle of the AC power cord. Doing this might cause an electrical shock.  
111  
 
DO NOT put your hands on the edge of the machine under the document cover or the scanner  
cover. Doing this may cause injury.  
DO NOT put your hands on the edge of the paper tray under the output paper tray cover. Doing  
this may cause injury.  
DO NOT touch the paper feed roller. Doing this may cause injury.  
112  
Safety and Legal  
DO NOT touch the area shaded in the illustration. Doing this may cause injury.  
When moving the machine you must lift it from the base, by placing a hand at each side of the  
unit as shown in the illustration. Do not carry the machine by holding the scanner cover.  
If the machine becomes hot, releases smoke, or generates any strong smells, immediately  
unplug the machine from the electrical socket. Call your Brother dealer or Brother Customer  
Service.  
If metal objects, water or other liquids get inside the machine, immediately unplug the machine  
from the electrical socket. Call your Brother dealer or Brother Customer Service.  
113  
WARNING  
• Use caution when installing or modifying telephone lines. Never touch telephone wires or  
terminals that are not insulated unless the telephone line has been unplugged at the wall  
socket. Never install telephone wiring during a lightning storm. Never install a telephone wall  
socket in a wet location.  
• This product must be installed near an electrical socket that is easily accessible. In case of  
an emergency, you must unplug the power cord from the electrical socket to shut off the  
power completely.  
• Always make sure the plug is fully inserted.  
WARNING  
IMPORTANT SAFETY INSTRUCTIONS  
When using your telephone equipment, basic safety precautions should always be followed to  
reduce the risk of fire, electric shock and injury to people, including the following:  
1 DO NOT use this product near water, for example, near a bath tub, wash bowl, kitchen sink  
or washing machine, in a wet basement or near a swimming pool.  
2 Avoid using this product during an electrical storm. There may be a remote risk of electric  
shock from lightning.  
3 DO NOT use this product to report a gas leak in the vicinity of the leak.  
Important safety instructions  
A
1 Read all of these instructions.  
2 Save them for later reference.  
3 Follow all warnings and instructions marked on the product.  
4 Unplug this product from the wall socket before cleaning the inside of the machine. Do not use  
liquid or aerosol cleaners. Use a damp cloth for cleaning.  
5 Do not use this product near water.  
6 Do not place this product on an unstable cart, stand, or table. The product may fall, causing  
serious damage to the product.  
7 Slots and openings in the cabinet and the back or bottom are provided for ventilation. To  
ensure reliable operation of the product and to protect it from overheating, these openings  
must not be blocked or covered. The openings should never be blocked by placing the product  
on a bed, sofa, rug, or other similar surface. This product should never be placed near or over  
a radiator or heater. This product should never be placed in a built-in installation unless  
adequate ventilation is provided.  
8 This product should be operated from the type of power source indicated on the label. If you  
are not sure of the type of power available, call your dealer or local power company.  
114  
 
Safety and Legal  
9 Use only the power cord supplied with this machine.  
10 This product is equipped with a 3-wire grounded plug, a plug having a third (grounded) pin.  
This plug will only fit into a grounded power outlet. This is a safety feature. If you are unable to  
insert the plug into the outlet, call your electrician to replace your obsolete outlet. Do not defeat  
the purpose of the grounded plug.  
11 Do not allow anything to rest on the power cord. Do not place this product where people can  
walk on the cord.  
12 Do not place anything in front of the machine that will block received faxes. Do not place  
anything in the path of received faxes.  
13 Wait until pages have exited the machine before picking them up.  
14 Unplug this product from the power socket and refer all servicing to Brother Authorized Service  
Personnel under the following conditions:  
„ When the power cord is damaged or frayed.  
„ If liquid has been spilled into the product.  
„ If the product has been exposed to rain or water.  
„ If the product does not operate normally when the operating instructions are followed,  
adjust only those controls that are covered by the operating instructions. Incorrect  
adjustment of other controls may result in damage and will often require extensive work by  
a qualified technician to restore the product to normal operation.  
„ If the product has been dropped or the casing has been damaged.  
„ If the product exhibits a distinct change in performance, indicating a need for service.  
15 To protect your product against power surges, we recommend the use of a power protection  
device (Surge Protector).  
16 To reduce the risk of fire, electric shock and injury to people, note the following:  
„ Do not use this product near appliances that use water, a swimming pool, or in a wet  
basement.  
„ Do not use the machine during an electrical storm (there is the remote possibility of an  
electrical shock) or to report a gas leak in the vicinity of the leak.  
IMPORTANT - For your safety  
A
To ensure safe operation, the supplied three-pin plug must be inserted only into a standard three-  
pin electrical socket that is effectively grounded through the normal household wiring.  
The fact that the equipment operates satisfactorily does not imply that the power is grounded and  
that the installation is completely safe. For your safety, if in any doubt about the effective  
grounding of the power, consult a qualified electrician.  
Important - Wiring information (for U.K. only)  
A
If you need to replace the plug fuse, fit a fuse that is approved by ASTA to BS1362 with the same  
rating as the original fuse.  
Always replace the fuse cover. Never use a plug that does not have a cover.  
115  
 
Warning - This machine must be earthed.  
The wires in the mains lead are coloured in line with the following code:  
„ Green and Yellow: Earth  
A
„ Blue: Neutral  
„ Brown: Live  
If in any doubt, call a qualified electrician.  
LAN connection  
A
CAUTION  
DO NOT connect this product to a LAN connection that is subject to over-voltages.  
EU Directive 2002/96/EC and EN50419  
A
European Union only  
This equipment is marked with the above recycling symbol. It means that at the end of the life of  
the equipment you must dispose of it separately at an appropriate collection point and not place  
it in the normal domestic unsorted waste stream. This will benefit the environment for all.  
(European Union only)  
116  
   
Safety and Legal  
Legal limitations for copying  
A
It is an offence to make reproductions of certain items or documents with the intent to commit  
fraud. This memorandum is intended to be a guide rather than a complete list.  
We suggest you check with relevant legal authorities if in doubt about a particular item or  
document.  
The following are examples of documents which should not be copied:  
„ Money  
„ Bonds or other certificates of indebtedness  
„ Certificates of Deposit  
„ Armed Forces Service or Draft papers.  
„ Passports  
„ Postage Stamps (cancelled or uncancelled)  
„ Immigration Papers  
„ Welfare documents  
„ Cheques or Drafts drawn by Governmental Agencies  
„ Identification Documents, badges or insignias  
„ Licences and Certificates of Title to motor vehicles  
Copyrighted works cannot be copied. Sections of a copyrighted work can be copied for ‘fair  
dealing’. Multiple copies would indicate improper use.  
Works of art should be considered the equivalent of copyrighted works.  
Licenses and Certificates of Title to motor vehicles may not be copied under certain  
state/provincial laws.  
117  
 
Trademarks  
A
The Brother logo is a registered trademark of Brother Industries, Ltd.  
Brother is a registered trademark of Brother Industries, Ltd.  
Multi-Function Link is a registered trademark of Brother International Corporation.  
© 2006 Brother Industries, Ltd. All rights reserved.  
Windows and Microsoft are registered trademarks of Microsoft in the U.S. and other countries.  
Macintosh and TrueType are registered trademarks of Apple Computer, Inc.  
PaperPort is a registered trademark of ScanSoft, Inc.  
Presto! PageManager is a registered trademark of NewSoft Technology Corporation.  
Microdrive is a trademark of International Business Machine Corporation.  
CompactFlash is a registered trademark of SanDisk Corporation.  
Memory Stick is a registered trademark of Sony Corporation.  
SecureDigital is a trademark of Matsushita Electric Industrial Co. Ltd., SanDisk Corporation and  
Toshiba Corporation.  
SanDisk is a licensee of the SD and miniSD trademarks.  
MultiMediaCard is a trademark of Infineon Technologies and licensed to the MultiMediaCard  
Association.  
xD-Picture Card is a trademark of Fujifilm Co. Ltd., Toshiba Corporation and Olympus Optical Co.  
Ltd.  
PictBridge is a trademark.  
Memory Stick Pro, Memory Stick Pro Duo, Memory Stick Duo and MagicGate are trademarks of  
Sony Corporation.  
Each company whose software title is mentioned in this manual has a Software License  
Agreement specific to its proprietary programs.  
All other brand and product names mentioned in this User's Guide, the Software User's  
Guide and the Network User’s Guide are registered trademarks of their respective  
companies.  
118  
 
Troubleshooting and Routine  
Maintenance  
B
B
Troubleshooting  
B
If you think there is a problem with your machine, check the chart below and follow the  
troubleshooting tips.  
Most problems can be easily resolved by yourself. If you need additional help, the Brother  
Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at  
http://solutions.brother.com.  
If you are having difficulty with your machine  
B
Printing  
Difficulty  
Suggestions  
No printout  
Check the interface cable on both the machine and your computer. (See the Quick  
Setup Guide.)  
Make sure the machine is plugged in and not in Power Save mode.  
One or more ink cartridges are empty. (See Replacing the ink cartridges on  
page 132.)  
Check to see if the LCD is showing an error message. (See Error messages on  
page 125.)  
Check that the correct printer driver has been installed and chosen.  
Make sure that the machine is online. Click Start and then Printers and Faxes.  
Right-click and choose Brother MFC-XXXX (where XXXX is your model name),  
and make sure that Use Printer Offline is unchecked.  
Poor print quality  
Check the print quality. (See Checking the print quality on page 137.)  
Make sure that the Media Type setting in the printer driver or the Paper Type  
setting in the machine’s menu matches the type of paper you are using. (See  
Printing for Windows® or Printing and Faxing for Macintosh® in the Software  
User’s Guide on the CD-ROM.)  
Make sure that your ink cartridges are fresh. The following may cause ink to clog:  
„ The expiration date written on the cartridge package has passed. (Cartridges  
stay usable for up to two years if kept in their original packaging.)  
„ The ink cartridge was in your machine over six months.  
„ The ink cartridge may not have been stored properly before use.  
Try using the recommended types of paper. (See Acceptable paper and other  
media on page 10.)  
The recommended environment for your machine is between 20° C to 33° C  
(68° F to 91° F).  
White horizontal lines appear in text Clean the print head. (See Cleaning the print head on page 137.)  
or graphics.  
Try using the recommended types of paper. (See Acceptable paper and other  
media on page 10.)  
If you want to print on Photo L or 10 × 15 cm paper, make sure you use the photo  
paper tray. (See Loading photo paper on page 17.)  
119  
       
Printing (Continued)  
Difficulty  
Suggestions  
The machine prints blank pages.  
Characters and lines are stacked.  
Clean the print head. (See Cleaning the print head on page 137.)  
Check the printing alignment. (See Checking the printing alignment on page 138.)  
Printed text or images are skewed. Make sure the paper is loaded properly in the paper tray and the paper side guide  
is adjusted correctly. (See Loading paper and other media on page 14.)  
Make sure the Jam Clear Cover is set properly.  
Smudged stain at the top center of Make sure the paper is not too thick or curled. (See Acceptable paper and other  
the printed page.  
media on page 10.)  
Printing appears dirty or ink seems Make sure you are using the recommended types of paper. (See Acceptable  
to run.  
paper and other media on page 10.) Don't handle the paper until the ink is dry.  
Stains appear on the reverse side  
or at the bottom of the page.  
Make sure the printer platen is not dirty with ink. (See Cleaning the machine printer  
platen on page 136.)  
Make sure you are using the paper support flap. (See Loading paper and other  
media on page 14.)  
The machine prints dense lines on Check Reverse Order in the Basic tab of the printer driver.  
the page.  
The printouts are wrinkled.  
In the printer driver Basic tab, click Settings, and uncheck Bi-Directional  
Printing.  
Cannot perform ‘2 in 1 or 4 in 1’  
printing.  
Check that the paper size setting in the application and in the printer driver are the  
same.  
Print speed is too slow.  
Try changing the printer driver setting. The highest resolution needs longer data  
processing, sending and printing time. Try the other quality settings in the printer  
driver Basic tab. Also, click Settings, and make sure you uncheck Colour  
Enhancement.  
Turn the borderless feature off. Borderless printing is slower than normal printing.  
(See Printing for Windows® or Printing and Faxing for Macintosh® in the Software  
User’s Guide on the CD-ROM.)  
Colour Enhancement is not  
working properly.  
If the image data is not full colour in your application (such as 256 colour), Colour  
Enhancement will not work. Use at least 24 bit colour data with the Colour  
Enhancement feature.  
Machine feeds multiple pages.  
Make sure the paper is loaded properly in the paper tray. (See Loading paper and  
other media on page 14.)  
Check that more than two types of paper are not loaded in the paper tray at any  
one time.  
Printed pages are not stacked  
neatly.  
Make sure you are using the paper support flap. (See Loading paper and other  
media on page 14.)  
Printed pages double-feed and  
cause a paper jam.  
Make sure you pull out the paper support until it clicks.  
Machine does not print from Paint  
Brush.  
Try setting the Display setting to ‘256 colours’.  
Try to reduce the print resolution. (See Printing for Windows® or Printing and  
Faxing for Macintosh® in the Software User’s Guide on the CD-ROM.)  
Machine does not print from Adobe  
Illustrator.  
Reduce the print resolution. (See Printing for Windows® or Printing and Faxing for  
Macintosh® in the Software User’s Guide on the CD-ROM.)  
Machine cannot print full pages of a  
document.  
Out of memorymessage occurs.  
Reduce the complexity of your document and try again. Reduce the graphic  
quality or the number of font sizes within your application software.  
120  
Troubleshooting and Routine Maintenance  
Printing Received Faxes  
Difficulty  
Suggestions  
Condensed print and white streaks You probably had a bad connection, with static or interference on the telephone  
across the page or the top and  
bottom of sentences are cut off.  
line. Ask the other party to send the fax again.  
Vertical black lines when receiving. The sender's scanner may be dirty. Ask the sender to make a copy to see if the  
problem is with the sending machine. Try receiving from another fax machine.  
Received colour fax prints only in  
black and white.  
Replace the colour ink cartridges that are empty or nearly empty, and then ask the  
other person to send the colour fax again. (See Replacing the ink cartridges on  
page 132.) Check that Advanced Fax Operation is set to off. (See Turning off  
Advanced Fax Operations on page 71.)  
Left and Right margins are cut off or Turn on Auto Reduction. (See Printing a reduced incoming fax on page 44.)  
a single page is printed on two  
pages.  
Phone Line or Connections  
Difficulty  
Suggestions  
Dialling does not work. (No dial  
tone)  
Make sure the machine is plugged in and not in Power Save mode.  
Check all line cord connections.  
Change Tone/Pulse setting. (See Quick Setup Guide.)  
Lift the external phone’s handset, (or the machine’s handset or cordless handset  
if available), and then dial the number to send a manual fax. Wait to hear fax  
receiving tone before pressing Mono Start or Colour Start.  
The machine does not answer  
when called.  
Make sure the machine is in the correct receiving mode for your setup. (See  
Choosing the Receive Mode on page 40.) Check for a dial tone. If possible, call  
your machine to hear it answer. If there is still no answer, check the telephone line  
cord connection. If there is no ringing when you call your machine, ask your  
telephone company to check the line.  
Receiving Faxes  
Difficulty  
Suggestions  
Cannot receive a fax.  
Check all line cord connections.  
Make sure the machine is in the correct receiving mode for your setup. (See  
Receive mode settings on page 42.)  
If you often have interference on the phone line, try changing the menu setting of  
Compatibility to Basic. (See Phone line interference on page 132.)  
If you connect your machine to PBX or ISDN, set the menu setting of Phone Line  
Type to your phone type. (See Setting the Phone Line Type on page 49.)  
121  
     
Sending Faxes  
Difficulty  
Suggestions  
Cannot send a fax.  
Check all line cord connections.  
Make sure that the Fax  
page 32.)  
key is illuminated. (See Entering Fax mode on  
Ask the other party to check that the receiving machine has paper.  
Print the Transmission Verification Report and check for an error. (See Reports on  
page 78.)  
Transmission Verification Report  
says ‘Result:ERROR’.  
There is probably temporary noise or static on the line. Try sending the fax again.  
If you send a PC FAX message and get ‘Result:NG’ on the Transmission  
Verification Report, your machine may be out of memory. To gain extra memory,  
you can turn off Advanced Fax Operation (see Turning off Advanced Fax  
Operations on page 71), print fax messages in memory (see Printing a fax from  
the memory on page 45) or cancel a Delayed Fax or Polling Job (see Cancelling  
a fax in progress on page 33 or Checking and cancelling waiting jobs on page 37).  
If the problem continues, ask the telephone company to check your phone line.  
If you often get transmission errors due to possible interference on the phone line,  
try changing the menu setting of Compatibility to Basic. (See Phone line  
interference on page 132.)  
If you connect your machine to PBX or ISDN, set the menu setting of Phone Line  
Type to your phone type. (See Setting the Phone Line Type on page 49.)  
Poor fax send quality.  
Try changing your resolution to Fineor S.Fine. Make a copy to check your  
machine's scanner operation. If the copy quality is not good, clean the scanner.  
(See Cleaning the scanner on page 135.)  
Vertical black lines when sending.  
If the copy you made shows the same problem, clean the scanner. (See Cleaning  
the scanner on page 135.)  
Handling Incoming Calls  
Difficulty  
Suggestions  
The machine ‘Hears’ a voice as a  
CNG Tone.  
If Fax Detect is set to on, your machine is more sensitive to sounds. It may  
mistakenly interpret certain voices or music on the line as a fax machine calling  
and respond with fax receiving tones. Deactivate the machine by pressing  
Stop/Exit. Try avoiding this problem by turning Fax Detect to off. (See Fax Detect  
on page 43.)  
Sending a Fax Call to the machine. If you answered on an external or extension phone, press your Fax Receive Code  
(the factory setting is l 5 1). When your machine answers, hang up.  
Custom features on a single line.  
If you have Call Waiting, Call Waiting/Caller ID, an alarm system or other custom  
feature on a single phone line with your machine, it may create a problem sending  
or receiving faxes.  
For example: If you subscribe to Call Waiting or some other custom service and  
its signal comes through the line while your machine is sending or receiving a fax,  
the signal can temporarily interrupt or disrupt the faxes. Brother's ECM feature  
should help overcome this problem. This condition is related to the telephone  
system industry and is common to all devices that send and receive information  
on a single, shared line with custom features. If avoiding a slight interruption is  
crucial to your business, a separate phone line with no custom features is  
recommended.  
122  
     
Troubleshooting and Routine Maintenance  
Copying Difficulties  
Difficulty  
Suggestions  
Cannot make a copy.  
Make sure that the Copy  
on page 84.)  
key is illuminated. (See Entering Copy mode  
Vertical streaks appear on copies. If you see vertical streaks on copies, clean the scanner. (See Cleaning the  
scanner on page 135.)  
Poor copy results when using the  
ADF.  
Try using the scanner glass. (See Using the scanner glass on page 8.)  
Scanning Difficulties  
Difficulty  
Suggestions  
TWAIN/WIA errors appear while  
scanning.  
Make sure the Brother TWAIN/WIA driver is chosen as the primary source. In  
PaperPort® SE with OCR, click File, Scan and choose the Brother TWAIN/WIA  
driver.  
Poor scanning results when using  
the ADF  
Try using the scanner glass. (See Using the scanner glass on page 8.)  
Software Difficulties  
Difficulty  
Suggestions  
Cannot install software or print.  
Run the Repair MFL-Pro Suite program on the CD-ROM. This program will repair  
and reinstall the software.  
‘Device Busy’  
Make sure the machine is not showing an error message on the LCD.  
PhotoCapture Center™ Difficulties  
Difficulty  
Suggestions  
Removable Disk does not work  
properly.  
1
Have you installed the Windows® 2000 update? If not, do the following:  
1) Unplug the USB cable.  
2) Install the Windows® 2000 update, and see the Quick Setup Guide. After  
the installation the PC will be automatically restarted.  
3) Wait about 1 minute after you restart the PC, and then connect the USB  
cable.  
2
3
Take out the media card and put it back in again.  
If you have tried ‘Eject’ from within Windows®, take out the media card before  
you continue.  
4
5
If an error message appears when you try to eject the media card, it means  
the card is being accessed. Wait a while and then try again.  
If all of the above do not work, turn off your PC and machine, and then turn  
them on again. (You will have to unplug the power cord of the machine to turn  
it off.)  
Cannot access Removable Disk  
from Desktop icon.  
Make sure you have put the media card into the media slot.  
123  
       
Network Difficulties  
Difficulty  
Suggestions  
Cannot print over the Network.  
Make sure that your machine is powered on and is online and in Ready mode.  
Print a Network Configuration list (see Reports on page 78.) and check the current  
Network settings printed in this list. Reconnect the LAN cable to the hub to verify  
that the cabling and network connections are good. If possible, try connecting the  
machine to a different port on your hub using a different cable. If the connections  
are good, the machine shows LAN Activefor 2 seconds. (If you are having  
Network problems, see the Network User’s Guide on the CD-ROM for more  
information.)  
(For Windows® users only) The firewall setting on your PC may be rejecting the  
necessary network connection. Follow the instructions below to configure the  
Firewall. If you are using a personal Firewall software, see the User’s Guide for  
your software or contact the software manufacturer.  
The network scanning feature does  
not work.  
The network PC-Fax Receive  
feature does not work.  
<Windows® XP SP2 users>  
1
Click the Start button, Settings, Control Panel and then Windows Firewall.  
Make sure that Windows Firewall on the Basic tab is set to On.  
2
3
Click the Exceptions tab and Add port button.  
Enter any name, port number (54295 for network scanning and 54926 for  
Network PC-Fax receiving), choose UDP and click OK.  
4
Make sure if the new setting is added and is checked, and then click OK.  
For Windows® XP SP1 user’s, please visit the Brother Solutions Center.  
<Windows® users>  
Your computer cannot find your  
machine.  
The firewall setting on you PC may be rejecting the necessary network  
connection. For detail, see the instruction above.  
<Macintosh® users>  
Re-select your machine in the DeviceSelector application located in Macintosh  
HD/Library/Printers/Brother/Utilities or from the model of ControlCenter2.  
124  
 
Troubleshooting and Routine Maintenance  
Error messages  
B
As with any sophisticated office product, errors may occur. If this happens, your machine identifies  
the error and shows an error message. The most common error messages are shown below.  
You can correct most errors by yourself. If you need more help, the Brother Solutions Center offers  
the latest FAQs and troubleshooting tips.  
Visit us at http://solutions.brother.com.  
Error Message  
BT Call Sign On  
(For UK only)  
Cause  
Action  
BT Call Sign is set to ON. You  
cannot change the Receive Mode (For U.K. only) on page 49.)  
from Manual to another mode.  
Set BT Call Sign to OFF. (See BT Call Sign  
Comm.Error  
Poor phone line quality caused a Try sending the fax again or try connecting  
communication error.  
the machine to another telephone line. If  
the problem continues, call the telephone  
company and ask them to check your  
phone line.  
Connection Fail  
Cover is Open  
You tried to poll a fax machine  
that is not in Polled Waiting mode. setup.  
Check the other fax machine's polling  
The scanner cover is not closed  
completely.  
Lift the scanner cover and then close it  
again.  
The ink cartridge cover is not  
completely closed.  
Firmly close the ink cartridge cover until it  
clicks.  
Data Remaining  
Print data is left in the machine's Re-start printing from your computer.  
memory.  
Print data is left in the machine's Press Stop/Exit. The machine will cancel  
memory. The USB cable was  
unplugged while the computer  
was sending the data to the  
machine.  
the job and clear it from the memory. Try to  
print again.  
Disconnected  
Document Jam  
The other person or other  
person's fax machine stopped the  
call.  
Try to send or receive again.  
The document was not inserted or See Using the ADF on page 8.  
fed properly, or the document  
See Document jam on page 129.  
scanned from the ADF was too  
long.  
High Temperature  
The print head is too warm.  
Allow the machine to cool down.  
125  
     
Error Message  
Cause  
Action  
Ink Empty  
One or more of the ink cartridges Replace the ink cartridges. (See Replacing  
is empty. The machine will stop all the ink cartridges on page 132.)  
print operations. While memory is  
available, black and white faxes  
will be stored in the memory. If a  
sending machine has a colour fax,  
the machine's ‘handshake’ will  
ask that the fax be sent as black  
and white. If the sending machine  
has the ability to convert it, the  
colour fax will be stored in the  
memory as a black and white fax.  
Low Temperature  
Media Error  
The print head is too cold.  
Allow the machine to warm up.  
The media card is either  
corrupted, improperly formatted,  
or there is a problem with the  
media card.  
Put the card firmly into the slot again to  
make sure it is in the correct position. If the  
error remains, check the media drive by  
putting in another media card that you  
know is working.  
Near Empty  
One or more of the ink cartridges Order a new ink cartridge.  
are running out of ink. If a sending  
machine has a colour fax, the  
machine's ‘handshake’ will ask  
that the fax be sent as black and  
white. If the sending machine has  
the ability to convert it, the colour  
fax will be received into memory  
as a black and white fax.  
No Caller ID  
You have not subscribed to the  
Caller ID service from your  
telephone company.  
If you want to use the Caller ID feature call  
your telephone company. (See Caller ID  
(MFC-660CN only) (For U.K. and Ireland  
only) on page 47.)  
(U.K. and Ireland only)  
No Cartridge  
No File  
An ink cartridge is not installed  
properly.  
Reinstall the ink cartridge. (See Replacing  
the ink cartridges on page 132.)  
The media card in the media drive Put the correct media card into the slot  
does not contain a .JPG file.  
again.  
No Paper Fed  
The machine is out of paper or  
paper is not properly loaded in the  
paper tray.  
Do one of the following:  
„ Refill the paper in the paper tray, and  
then press Mono Start or  
Colour Start.  
„ Remove the paper and load it again  
and then press Mono Start or  
Colour Start.  
The paper is jammed in the  
machine.  
See Printer jam or paper jam on page 130.  
No Response/Busy  
The number you dialled does not Verify the number and try again.  
answer or is busy.  
126  
     
Troubleshooting and Routine Maintenance  
Error Message  
Cause  
Action  
Not Registered  
You tried to access a Speed Dial Set up the Speed Dial number. (See  
number that is not programmed.  
Storing Speed-Dial numbers on page 57.)  
Out of Memory  
The machine's memory is full.  
Fax sending or copy operation in  
progress  
Do one of the following:  
„ Press Stop/Exit and wait until the other  
operations in progress finish and then  
try again.  
„ Clear the data in the memory. To gain  
extra memory, you can turn off  
Advanced Fax Operation. (SeeTurning  
off Advanced Fax Operations on  
page 71.)  
„ Print the faxes that are in the memory.  
(See Printing a fax from the memory on  
page 45.)  
Printing operation in progress  
Reduce print resolution. (For details, see  
®
Printing for Windows or Printing and  
®
Faxing for Macintosh in the Software  
User’s Guide on the CD-ROM.)  
Paper Jam  
Paper is jammed in the machine. (See Printer jam or paper jam on  
page 130.)  
Unable to Change XX The machine has a mechanical  
Open the scanner cover and remove any  
foreign objects inside the machine. If the  
error message continues, do one of the  
following:  
problem.  
Unable to Clean XX  
—OR—  
Unable to Init. XX  
A foreign objects such as a clip or  
ripped paper is in the machine.  
Unable to Print XX  
„ (MFC-440CN only)  
See Transferring your faxes or Fax  
Journal report on page 128 before  
disconnecting the machine so you will  
not lose any important messages.  
Then, disconnect the machine from the  
power for several minutes and then  
reconnect it.  
Unable to Scan XX  
„ (MFC-660CN only)  
Disconnect the machine from the  
power for several minutes, then  
reconnect it. (The machine can be  
turned off for up to 24 hours without  
losing faxes stored in the memory. See  
Transferring your faxes or Fax Journal  
report on page 128.)  
Wrong Paper Size  
Wrong USB device  
Paper is not the correct size.  
Load the correct size of paper (Letter,  
Legal or A4), and then press Mono Start  
or Colour Start.  
A non-PictBridge compatible or  
broken device has been  
Unplug the device from the PictBridge port,  
then press Power Save to turn the  
connected to the PictBridge port. machine off and then on again.  
127  
   
f Do one of the following:  
„ If the LCD shows No Data, there are  
no faxes left in the machine's  
memory.  
Transferring your faxes or Fax  
Journal report  
B
If the LCD shows any of the following  
messages, we recommend transferring your  
faxes to another fax machine or to your PC.  
(See Transferring faxes to another fax  
machine on page 128 or Transferring faxes to  
your PC on page 128.)  
Press Stop/Exit.  
„ Enter the fax number to which faxes  
will be forwarded.  
g Press Mono Start.  
„ Unable to Change XX  
„ Unable to Clean XX  
„ Unable to Init. XX  
„ Unable to Print XX  
„ Unable to Scan XX  
Transferring faxes to your PC  
B
You can transfer the faxes from your  
machine's memory to your PC.  
a Press Stop/Exit to interrupt the error  
temporarily.  
You can also transfer the Fax Journal report  
to see if there are any faxes you need to  
transfer. (See Transferring Fax Journal report  
to another fax machine on page 129.)  
b Make sure you have installed MFL-Pro  
Suite on your PC, and then turn on PC  
FAX Receiving on the PC. (For details  
®
see PC- FAX receiving for Windows in  
the Software User’s Guide on the  
CD-ROM.)  
Note  
If there is an error message on the  
machine's LCD, after the faxes have been  
transferred, disconnect the machine from  
the power source for several minutes, and  
then reconnect it.  
c Make sure you have set PC Fax  
Receive on the machine. (See PC Fax  
Receive on page 70.)  
If faxes are in the machine’s memory  
when you set up PC Fax Receive the  
LCD will ask if you want to transfer the  
faxes to your PC.  
Transferring faxes to another fax  
machine  
B
d Do one of the following:  
„ To transfer all faxes to your PC,  
press 1.  
If you have not set up your Station ID, you  
cannot enter fax transfer mode.  
„ To exit and leave the faxes in the  
memory, press 2.  
a Press Stop/Exit to interrupt the error  
temporarily.  
e Press Stop/Exit.  
b Press Menu.  
c Press a or b to choose Service.  
Press OK.  
d Press a or b to choose  
Data Transfer.  
Press OK.  
e Press a or b to choose  
Fax Transfer.  
Press OK.  
128  
           
Troubleshooting and Routine Maintenance  
c Pull the jammed document up and to the  
Transferring Fax Journal report to  
another fax machine  
left.  
B
If you have not set up your Station ID, you  
cannot enter fax transfer mode.  
a Press Stop/Exit to interrupt the error  
temporarily.  
b Press Menu.  
c Press a or b to choose Service.  
Press OK.  
d Press a or b to choose  
Data Transfer.  
Press OK.  
d Close the ADF cover.  
e Press Stop/Exit.  
e Press a or b to choose  
Report Trans..  
Press OK.  
Note  
To avoid future document jams close the  
ADF cover properly by pushing it gently in  
the middle.  
f Enter the fax number to which Fax  
Journal report will be forwarded.  
g Press Mono Start.  
Document is jammed inside the ADF  
unit  
B
Document jam  
B
a Take out any paper from the ADF that is  
not jammed.  
Documents can jam if they are not inserted or  
fed properly, or if they are too long. Follow the  
steps below to clear a document jam.  
b Lift the document cover.  
c Pull the jammed document out to the  
left.  
Document is jammed in the top of the  
ADF unit  
B
a Take out any paper from the ADF that is  
not jammed.  
b Open the ADF cover.  
d Close the document cover.  
e Press Stop/Exit.  
129  
     
c Remove the Jam Clear Cover (1). Pull  
Printer jam or paper jam  
B
the jammed paper out of the machine.  
Take out the jammed paper depending on  
where it is jammed in the machine. Open and  
close the scanner cover to clear the error.  
a Pull the paper tray (1) out of the  
machine.  
1
1
b Pull out the jammed paper (1).  
„
1
„ If you cannot remove the jammed  
paper from the front side, or the error  
message still appears on the LCD  
after you remove the jammed paper,  
please go to the next step.  
d Put the Jam Clear Cover back on.  
Make sure the cover is set properly.  
130  
   
Troubleshooting and Routine Maintenance  
e Lift the scanner cover (1) from the front  
of the machine until it locks securely into  
the open position.  
g Push the paper tray firmly back into the  
machine. While holding the paper tray in  
place, pull out the paper support until it  
clicks and unfold the paper support flap.  
Make sure that there is no jammed  
paper left inside the machine. Check  
both ends of the print carriage.  
1
Dial Tone detection  
B
When you send a fax automatically, by  
default your machine will wait for a fixed  
amount of time before it starts to dial the  
number. By changing the Dial Tone setting to  
Detectionyou can make your machine dial  
as soon as it detects a dial tone. This setting  
can save a small amount of time when  
sending a fax to many different numbers. If  
you change the setting and start having  
problems with dialling you should change  
back to the factory No Detectionsetting.  
Note  
If the paper is jammed under the print  
head, unplug the machine from the power  
source, then move the print head to take  
out the paper.  
f Lift the scanner cover to release the  
lock (1). Gently push the scanner cover  
support down (2) and close the scanner  
cover (3).  
a Press Menu.  
b Press a or b to choose  
Initial Setup.  
c Press a or b to choose Dial Tone.  
Press OK.  
d Press a or b to choose Detectionor  
No Detection.  
Press OK.  
e Press Stop/Exit.  
131  
 
Phone line interference  
B
Routine maintenance  
B
If you are having problems sending or  
Replacing the ink cartridges  
B
receiving a fax due to possible interference  
on the phone line, we recommend that you  
adjust the Equalization for compatibility to  
reduce the modem speed for fax operations.  
Your machine is equipped with an ink dot  
counter. The ink dot counter automatically  
monitors the level of ink in each of the 4  
cartridges. When the machine detects an ink  
cartridge is running out of ink, the machine  
will tell you with a message on the LCD.  
a Press Menu.  
b Press a or b to choose Fax.  
Press OK.  
The LCD will tell you which ink cartridge is low  
or needs replacing. Be sure to follow the LCD  
prompts to replace the ink cartridges in the  
correct order.  
c Press a or b to choose  
Miscellaneous.  
Press OK.  
Even though the machine tells you that an ink  
cartridge is empty, there will be a small  
amount of ink left in the ink cartridge. It is  
necessary to keep some ink in the ink  
cartridge to prevent air from drying out and  
damaging the print head assembly.  
d Press a or b to choose  
Compatibility.  
Press OK.  
e Press a or b to choose Normal(or  
Basic).  
„ Basiccuts the modem speed to  
9600 bps. Unless interference is a  
recurring problem on your phone  
line, you may prefer to use it only  
when needed.  
a Open the ink cartridge cover.  
If one or more ink cartridges are empty,  
for example Black, the LCD shows  
Ink Emptyand Black.  
„ Normalsets the modem speed at  
14400 bps. (factory setting)  
Press OK.  
b Pull the lock release lever down and  
take out the ink cartridge for the colour  
shown on the LCD.  
f Press Stop/Exit.  
Note  
When you change the compatibility to  
Basic, the ECM feature is only available  
for colour fax sending.  
132  
         
Troubleshooting and Routine Maintenance  
Note  
If the protective yellow caps come off  
when you open the bag, the cartridge will  
not be damaged.  
e Each colour has its own correct position.  
Insert the ink cartridge in the direction of  
the arrow on the label.  
brother  
XXXX  
M
c Open the new ink cartridge bag for the  
colour shown on the LCD, and then take  
out the ink cartridge.  
f Lift the lock release lever and push it  
until it clicks, and then close the ink  
cartridge cover.  
d Remove the protective yellow cap (1).  
1
Improper Setup  
DO NOT touch the area shown in the  
illustration below.  
g If you replaced an ink cartridge, the LCD  
may ask you to verify that it was a brand  
new one. (For example,  
Did You Change Black) For each  
new cartridge you installed, press  
1 (Yes) to automatically reset the ink dot  
counter for that colour. If the ink  
cartridge you installed is not a brand  
new one, be sure to press 2 (No).  
If you wait until the LCD shows Near  
Emptyand Ink Empty, the machine  
will automatically reset the ink dot  
counter.  
133  
Note  
Brother multifunction machines are  
If the LCD shows No Cartridgeafter  
you install the ink cartridges, check that  
the ink cartridges are installed properly.  
designed to work with ink of a particular  
specification and will work to a level of  
optimum performance when used with  
genuine Brother Branded ink cartridges.  
Brother cannot guarantee this optimum  
performance if ink or ink cartridges of other  
specifications are used. Brother does not  
therefore recommend the use of cartridges  
other than genuine Brother Branded  
cartridges or the refilling of empty  
WARNING  
If ink gets in your eyes, wash them out with  
water at once and call a doctor if you are  
concerned.  
cartridges with this machine or the refilling  
of empty cartridges with ink from other  
sources. If damage is caused to the print  
head or other parts of this machine as a  
result of using incompatible products with  
this machine, any repairs required as a  
result may not be covered by the warranty.  
CAUTION  
DO NOT take out ink cartridges if you do  
not need to replace them. If you do so, it  
may reduce the ink quantity and the  
machine will not know the quantity of ink left  
in the cartridge.  
Cleaning the outside of the  
machine  
DO NOT touch the cartridge insertion slots.  
If you do so, the ink may stain your skin.  
B
CAUTION  
If ink stains your skin or clothing, wash with  
soap or detergent at once.  
Use neutral detergents. Cleaning with  
volatile liquids such as thinner or benzine  
will damage the outside surface of the  
machine.  
If you mix the colours by installing an ink  
cartridge in the wrong position, clean the  
print head several times after correcting the  
cartridge installation.  
DO NOT use cleaning materials that  
contain ammonia.  
Once you open an ink cartridge, install it in  
the machine and use it up within six months  
of installation. Use unopened ink cartridges  
by the expiration date written on the  
cartridge package.  
DO NOT use isopropyl alcohol to remove  
dirt from the control panel. It may crack the  
panel.  
DO NOT dismantle or tamper with the ink  
cartridge, this can cause the ink to leak out  
of the cartridge.  
134  
 
Troubleshooting and Routine Maintenance  
Clean the outside of the machine as  
follows:  
Cleaning the scanner  
B
B
a Lift the document cover (1). Clean the  
scanner glass (2) and the white plastic  
(3) with isopropyl alcohol on a soft  
lint-free cloth.  
a Pull the paper tray (1) completely out of  
the machine.  
1
1
3
b Wipe the outside of the machine with a  
soft cloth to remove dust.  
2
b In the ADF unit, clean the white bar (1)  
and the glass strip (2) under it with  
isopropyl alcohol on a lint-free cloth.  
c Lift the output paper tray cover and  
remove anything that is stuck inside the  
paper tray.  
1
2
d Wipe the paper tray with a soft cloth to  
remove dust.  
e Put the paper tray firmly back in the  
machine.  
135  
   
Cleaning the machine printer  
platen  
Cleaning the Paper Pick-up  
Roller  
B
B
a Pull the paper tray completely out of the  
WARNING  
machine.  
Be sure to unplug the machine from the  
electrical socket before cleaning the printer  
platen (1).  
b Unplug the machine from the electrical  
socket and remove the Jam Clear  
Cover (1).  
1
1
c Clean the Paper Pick-up Roller (1) with  
isopropyl alcohol on a cotton swab.  
a Clean the machine printer platen (1) and  
the area around it, wiping off any  
scattered ink with a soft, dry, lint-free  
cloth.  
1
d Put the Jam Clear Cover back on.  
Make sure the cover is set properly.  
e Slowly push the paper tray completely  
back into the machine.  
f Re-connect the power cord.  
136  
     
Troubleshooting and Routine Maintenance  
Cleaning the print head  
B
Checking the print quality  
B
To ensure good print quality, the machine will  
regularly clean the print head. You can start  
the cleaning process manually if needed.  
If faded or streaked colours and text appear  
on your output, some of the nozzles may be  
clogged. You can check this by printing the  
Print Quality Check Sheet and looking at the  
nozzle check pattern.  
Clean the print head and ink cartridges if you  
get a horizontal line in the text or graphics on  
your printed pages. You can clean Black only,  
three colours at a time  
a Press Ink Management.  
(Cyan/Yellow/Magenta), or all four colours at  
once.  
b Press a or b to choose Test Print.  
Press OK.  
Cleaning the print head consumes ink.  
Cleaning too often uses ink unnecessarily.  
c Press a or b to choose  
Print Quality.  
Press OK.  
CAUTION  
d Press Colour Start.  
DO NOT touch the print head. Touching the  
print head may cause permanent damage  
and may void the print head's warranty.  
The machine begins printing the Print  
Quality Check Sheet.  
e Check the quality of the four colour  
blocks on the sheet.  
a Press Ink Management.  
f The LCD asks you if the print quality is  
OK.  
b Press a or b to choose Cleaning.  
Press OK.  
Do one of the following:  
„ If all lines are clear and visible, press  
1 (Yes) to finish the Print Quality  
check.  
„ If you can see missing short lines as  
shown below, press 2 to choose No.  
c Press a or b to choose Black, Color  
or All.  
Press OK.  
The machine cleans the print head.  
When cleaning is finished, the machine  
will go back to standby mode  
automatically.  
OK  
Poor  
Note  
If you clean the print head at least five  
times and the print has not improved, call  
your Brother dealer.  
g The LCD asks you if the print quality is  
OK for black and three colours.  
Press 1 (Yes) or 2 (No).  
h The LCD asks you if you want to start  
cleaning.  
Press 1 (Yes).  
The machine starts cleaning the print  
head.  
137  
         
i After cleaning is finished, press  
Colour Start.  
Checking the printing  
alignment  
B
The machine starts printing the Print  
Quality Check Sheet again and then  
returns to step e.  
If you repeat this procedure at least five  
times and the print quality is still poor,  
replace the ink cartridge for the clogged  
colour.  
After replacing the ink cartridge, check  
the print quality. If the problem still  
exists, repeat the cleaning and test print  
procedures at least five times for the  
new ink cartridge. If ink is still missing,  
call your Brother dealer.  
You may need to adjust the printing  
alignment after transporting the machine if  
your printed text becomes blurred or images  
become faded.  
a Press Ink Management.  
b Press a or b to choose Test Print.  
Press OK.  
c Press a or b to choose Alignment.  
Press OK.  
d Press Mono Start or Colour Start.  
The machine starts printing the  
Alignment Check Sheet.  
CAUTION  
DO NOT touch the print head. Touching the  
print head may cause permanent damage  
and may void the print head's warranty.  
e Check the 600 dpi and 1200 dpi test  
prints to see if number 5 most closely  
matches number 0.  
Note  
f Do one of the following:  
„ If the number 5 sample of both the  
600 dpi and 1200 dpi are the best  
matches, press 1 (Yes) to finish the  
Alignment Check.  
i
„ If another test print number is a  
better match for either 600 dpi or  
1200 dpi, press 2 (No) to choose it.  
When a print head  
nozzle is clogged  
the printed  
sample looks like  
this.  
After the print  
head nozzle is  
cleaned, the  
horizontal lines  
are gone.  
g For 600 dpi, press the number of the test  
print that most closely matches the  
number 0 sample (1-8).  
h For 1200 dpi, press the number of the  
test print that most closely matches the  
number 0 sample (1-8).  
i Press Stop/Exit.  
138  
   
Troubleshooting and Routine Maintenance  
b Pull the tab (1) outwards and hold it in  
position as you push the cradle to the  
back of the machine.  
Checking the ink volume  
B
Although an ink volume icon appears on the  
LCD, you can use the Ink Management key  
to see a large graph showing the ink that is  
left in each cartridge.  
1
a Press Ink Management.  
b Press a or b to choose Ink Volume.  
Press OK.  
The LCD shows the ink volume.  
c Press Stop/Exit.  
Note  
c Attach the side cover.  
You can check the ink volume from your  
®
computer. (See Printing for Windows or  
®
Printing and Faxing for Macintosh in the  
Software User’s Guide on the CD-ROM.)  
Uninstalling or installing the  
handset and handset cradle  
(MFC-660CN only)  
B
If you do not use the handset and the handset  
cradle, you can remove them.  
Installing the handset and handset  
cradle  
B
Uninstalling the handset and handset  
cradle  
a Remove the side cover.  
B
a Unplug the curled handset cord from the  
machine.  
Note  
If you cannot open the cover with your  
hand, use a coin to open.  
139  
   
b Align the recessed arrows on the cradle  
with those on the machine, and then  
slide the cradle toward the front of the  
machine until it clicks into place.  
Packing and shipping  
the machine  
B
When you transport the machine, use the  
packing materials that came with your  
machine. If you do not pack the machine  
properly, you could void your warranty.  
CAUTION  
It is important to allow the machine to ‘park’  
the print head after a print job. Listen  
carefully to the machine before unplugging  
it to make sure that all mechanical noise  
has stopped. Not allowing the machine to  
finish this parking process may lead to print  
problems and possible damage to the print  
head.  
c Connect the curled handset cord to the  
machine.  
a Open the ink cartridge cover.  
b Pull the lock release levers down and  
take out all the ink cartridges. (See  
Replacing the ink cartridges on  
page 132.)  
c Install the yellow protective part, lift each  
lock release lever and push it until it  
clicks and then close the ink cartridge  
cover.  
Machine Information  
B
Checking the serial number  
B
You can see the machine’s serial number on  
the LCD.  
a Press Menu.  
b Press a or b to choose  
Machine Info..  
Press OK.  
c Press a or b to choose Serial No..  
Press OK.  
d Press Stop/Exit.  
140  
     
Troubleshooting and Routine Maintenance  
i Wrap the machine in the bag and put it  
in the original carton with the original  
packing material.  
CAUTION  
If you are not able to find the yellow  
protective part, DO NOT remove the ink  
cartridges before shipping. It is essential  
that the machine be shipped with either the  
yellow protective part or the ink cartridges  
in position. Shipping without them will  
cause damage to your machine and may  
void your warranty.  
d Unplug the machine from the telephone  
wall socket and take the telephone line  
cord out of the machine.  
e Unplug the machine from the electrical  
socket and from the machine.  
f Using both hands, use the plastic tabs  
on both sides of the machine to lift the  
scanner cover until it locks securely into  
the open position. Then unplug the  
interface cable from the machine, if it is  
connected.  
j Pack the printed materials in the original  
carton as shown below. Do not pack the  
used ink cartridges in the carton.  
MFC-440CN  
g Lift the scanner cover (1) to release the  
lock. Gently push the scanner cover  
support down (2) and close the scanner  
cover (3).  
h If your machine has a handset, remove  
it and the handset curled cord.  
141  
MFC-660CN  
k Close the carton and tape it shut.  
142  
Menu and Features  
C
C
On-screen  
programming  
Menu keys  
C
C
Access the main menu.  
Your machine is designed to be easy to use  
with LCD on-screen programming using the  
menu keys. User-friendly programming helps  
you take full advantage of all the menu  
selections your machine has to offer.  
Since your programming is done on the LCD,  
we have created step-by-step on-screen  
instructions to help you program your  
Access its menu of temporary  
settings.  
machine. All you need to do is follow the  
instructions as they guide you through the  
menu selections and programming options.  
a
b
d
Scroll through the current menu  
level.  
Memory storage  
C
Even if there is a power failure, you will not  
lose the settings you have chosen using the  
Menu key because they are stored  
permanently. Also, you will not lose your  
settings in the PhotoCapture, Fax and Copy  
mode key menus if you have chosen  
Set New Default. You may have to reset  
the date and time.  
Go back to the previous menu level.  
Go to the next menu level.  
„ Go to the next menu level.  
„ Accept an option.  
c
„ Cancel the current operation.  
„ Go back to the previous menu  
level.  
Note  
„ Stop the current operation.  
During a power failure the MFC-660CN  
will retain messages that are in the  
memory for up to 24 hours.  
143  
       
Menu table  
C
The menu table will help you understand the menu selections and options that are found in the  
machine's programs. The factory settings are shown in Bold with an asterisk.  
Menu (  
)
C
Level1  
Level2  
Level3  
Options  
Descriptions  
Page  
General Setup Mode Timer  
—
Off  
Sets the time to return to  
Fax mode.  
21  
0 Sec  
30 Secs  
1 Min  
2 Mins*  
5 Mins  
Paper Type  
Paper Size  
Volume  
—
—
PlainPaper*  
Sets the type of paper in  
the paper tray.  
22  
Inkjet Paper  
Brother Photo  
Other Photo  
Transparency  
Letter  
Sets the size of the paper 22  
in the paper tray.  
Legal  
A4*  
A5  
10x15cm  
Off  
Ring  
Adjusts the ring volume.  
23  
23  
24  
24  
Low  
Med*  
High  
Off  
Beeper  
Speaker  
—
Adjusts the volume level  
of the beeper.  
Low*  
Med  
High  
Off  
Low  
Med*  
High  
On*  
Adjusts the speaker  
volume.  
Auto Daylight  
Changes for Daylight  
Savings Time  
automatically.  
Off  
The factory settings are shown in Bold with an asterisk.  
144  
 
Menu and Features  
Level1  
Level2  
Level3  
Options  
Descriptions  
Page  
General Setup P.Save Setting  
—
Fax Receive:On  
*
Customizes the  
20  
Power Save key not to  
receive faxes in power  
save mode.  
(Continued)  
Fax Receive:Off  
LCD Settings  
LCD Contrast Light  
Adjusts the contrast of the 25  
LCD.  
Med*  
Dark  
Backlight  
Dim Timer  
Light*  
Med  
You can adjust the  
brightness of the LCD  
backlight.  
25  
Dark  
Off  
You can set how long the 25  
LCD backlight stays on for  
after the last key press.  
10 Secs  
20 Secs  
30 Secs*  
Off*  
Off Timer  
You can set how long the 26  
LCD stays on for after the  
last key press.  
1 Min  
2 Mins  
3 Mins  
5 Mins  
10 Mins  
30 Mins  
—
Wallpaper  
You can choose the  
wallpaper of the LCD.  
26  
Fax  
Setup Receive Ring Delay  
0(Excluding  
Ireland)  
Sets the number of rings 42  
before the machine  
answers in Fax Only or  
Fax/Tel mode.  
(MFC-440CN  
only)  
1
2*  
3
4
5(UK only)  
6(UK only)  
7(UK only)  
8(UK only)  
The factory settings are shown in Bold with an asterisk.  
145  
Level1  
Level2  
Level3  
Options  
Descriptions  
Page  
Fax  
Setup Receive Ring Delay  
Ring Delay  
Sets the number of rings  
before the machine  
answers in Fax Only or  
Fax/Tel mode.  
42  
(Continued)  
(Continued)  
0(Excluding  
Ireland)  
(MFC-660CN  
only)  
1
2*  
3
4
5(UK only)  
6(UK only)  
7(UK only)  
8(UK only)  
Toll Saver  
Cost saving feature: the  
machine rings 2 times if  
there are messages and 4  
times if there are no  
messages, so you can  
hang up and not pay for  
the call.  
42  
On  
Off*  
F/T Ring  
Time  
20 Sec  
30 Sec*  
40 Sec  
Sets the pseudo/double-  
ring time in Fax/Tel mode.  
43  
43  
70 Sec  
Fax Detect  
On*  
Receives fax messages  
without pressing the  
Mono Start or  
Semi  
(MFC-660CN  
only)  
Colour Start key.  
Off  
Remote Codes On*  
Allows you to answer all  
calls at an extension or  
external phone and use  
codes to turn the machine  
on or off. You can  
53  
(l51, #51)  
Off  
personalize these codes.  
Auto  
Reduction  
On*  
Off  
On*  
Off  
Cuts the size of incoming 44  
faxes.  
Memory  
Receive  
Automatically stores any  
incoming faxes in its  
memory if it runs out of  
paper.  
45  
The factory settings are shown in Bold with an asterisk.  
146  
Menu and Features  
Level1  
Level2  
Level3  
Options  
Descriptions  
Page  
Fax  
Set Quick-Dial Speed-Dial  
—
Stores Speed-Dial  
57  
numbers, so you can dial  
by pressing only a few  
keys (and Start).  
(Continued)  
Setup Groups  
—
Sets up a Group number 60  
for Broadcasting.  
Report Setting XMIT Report  
On  
Initial setup for  
77  
Transmission Verification  
Report and Fax Journal  
Report.  
On+Image  
Off*  
Off+Image  
Off  
Journal  
Period  
77  
Every 50 Faxes  
Every 6 Hours  
Every 12 Hours  
Every 24 Hours  
Every 2 Days  
Every 7 Days  
*
Advanced Fax  
Operation  
Forward/Store Off*  
Sets the machine to  
forward fax messages or  
to store incoming faxes in  
the memory (so you can  
retrieve them while you  
are away from your  
machine), to preview  
faxes or send faxes to  
your PC.  
67  
Fax Forward  
Fax Storage  
Fax Preview  
(MFC-660CN  
only)  
PC Fax Receive  
Access Code:  
Remote  
Access  
Set your own code for  
Remote Retrieval.  
72  
---l  
Print  
Document  
—
Prints incoming faxes  
stored in the memory.  
45  
37  
Remaining Jobs  
—
—
Check which jobs are in  
the memory and lets you  
cancel chosen jobs.  
Setup TAD  
(MFC-660CN  
only)  
OGM  
TAD Message  
F/T Message  
Play/Record or erase the 63  
outgoing message.  
ICM Max.Time 30 Sec*  
60 Sec  
Choose the maximum  
length of incoming  
messages.  
65  
120 Sec  
180 Sec  
ICM  
On*  
Allows you to turn the  
speaker volume for voice  
messages as they come in  
On or Off.  
66  
Rec.Monitr  
Off  
The factory settings are shown in Bold with an asterisk.  
147  
Level1  
Level2  
Miscellaneous TX Lock  
(MFC-440CN  
Level3  
Options  
Descriptions  
Page  
Fax  
—
Prohibits most operations 27  
other than receiving faxes.  
(Continued)  
only)  
Mem Security  
(MFC-660CN  
only)  
—
Prohibits most functions  
except receiving faxes into  
memory.  
28  
Compatibility Normal*  
Adjusts the Equalization  
for transmission  
problems.  
132  
Basic  
BT Call Sign On  
Uses with BT Call Sign.  
49  
47  
(U.K. Only)  
Off*  
Caller ID  
On*  
View or print a list of the  
last 30 Caller IDs stored in  
the memory.  
(MFC-660CN  
only)  
Off  
Display ID  
Print Report  
(U.K. and  
Ireland only)  
LAN  
TCP/IP  
BOOT Method  
Auto*  
Chooses the BOOT  
method that best suits  
your needs.  
See  
Network  
User's  
Guide on  
the CD-  
ROM  
Static  
RARP  
BOOTP  
DHCP  
IP Address  
Subnet Mask  
Gateway  
[000-255].  
[000-255].  
[000-255].  
[000-255]  
[000-255].  
[000-255].  
Enter the IP address.  
Enter the Subnet mask.  
[000-255].  
[000-255]  
[000-255].  
Enter the Gateway  
address.  
[000-255].  
[000-255].  
[000-255]  
BRN_XXXXXX  
Auto*  
Node Name  
Enter the Node name.  
WINS Config  
Chooses the WINS  
configuration mode.  
Static  
WINS Server  
(Primary)  
Specifies the IP address  
000.000.000.000 of the primary or  
secondary server.  
(Secondary)  
000.000.000.000  
The factory settings are shown in Bold with an asterisk.  
148  
Menu and Features  
Level1  
LAN  
Level2  
Level3  
Options  
Descriptions  
Specifies the IP address  
Page  
TCP/IP  
DNS Server  
(Primary)  
See  
000.000.000.000 of the primary or  
Network  
User's  
Guide on  
the CD-  
ROM  
(Continued)  
(Continued)  
secondary server.  
(Secondary)  
000.000.000.000  
APIPA  
On*  
Automatically allocates  
the IP address from the  
link-local address range.  
Off  
Setup Misc.  
Ethernet  
Auto*  
100B-FD  
100B-HD  
10B-FD  
10B-HD  
Yes  
Chooses the Ethernet link  
mode.  
Factory Reset  
—
Restores all network  
settings to the factory  
default.  
No  
Print Reports XMIT Verify  
Help List  
—
—
—
—
—
—
—
—
—
—
—
—
Prints these lists and  
reports.  
78  
Quick-Dial  
Fax Journal  
User Settings  
Network  
Config  
Machine Info. Serial No.  
—
—
—
Lets you check the serial  
number of your machine.  
140  
Initial Setup Receive Mode  
Fax Only*  
Choose the receive mode 40  
that best suits your needs.  
Fax/Tel  
External TAD  
(MFC-440CN  
only)  
Manual  
Date/Time  
—
—
—
Puts the date and time on See  
the LCD and in headings  
of faxes you send.  
Quick  
Setup  
Guide  
Station ID  
Fax:  
Set your name and fax  
number to appear on each  
page you fax.  
Name:  
Tone/Pulse  
—
—
Tone*  
Choose the dialling mode.  
Pulse  
Phone Line Set  
Normal*  
PBX  
Choose the phone line  
type.  
49  
ISDN  
Dial Tone  
—
Detection  
No Detection*  
Turns Dial Tone Detection 131  
on or off.  
The factory settings are shown in Bold with an asterisk.  
149  
Fax (  
)
C
Level1  
Level2  
Level3  
Options  
Standard*  
Fine  
Descriptions  
Page  
Fax  
Resolution  
—
—
Sets the resolution for  
outgoing faxes.  
35  
S.Fine  
Photo  
Auto*  
Contrast  
—
—
—
—
Changes the lightness or  
darkness of faxes you send.  
35  
Light  
Dark  
Speed-Dial  
Alphabetical You can dial by pressing only 55  
Order  
a few keys (and Start).  
Numerical  
Order  
Outgoing Call Make a Phone  
—
—
You can choose a number  
from the Outgoing Call  
history and then make a  
phone call to it, send a fax to  
it, add it to Speed-Dial, or  
delete it.  
56  
Call  
(MFC-660CN  
only)  
Send a fax  
Add to Speed-  
Dial  
Delete  
Caller ID  
hist.  
Make a Phone  
Call  
—
—
—
You can choose a number  
from the Caller ID history and  
then make a phone call to it,  
send a fax to it, add it to  
Speed-Dial, or delete it.  
57  
(MFC-660CN  
ony)  
Send a fax  
Add to Speed-  
(U.K. and Ireland Dial  
only)  
Delete  
Broadcasting  
Delayed Fax  
Batch TX  
Add Number  
Complete  
—
—
—
You can send the same fax  
message to more than one  
fax number.  
34  
37  
37  
—
On  
Sets the time of day in  
24-hour format that the  
delayed faxes will be sent.  
Off*  
—
On  
Combines delayed faxes to  
the same fax number at the  
same time of day into one  
transmission.  
Off*  
Real Time TX  
Polled TX  
—
—
—
—
On  
You can send a fax without  
using the memory.  
36  
81  
Off*  
Standard  
Sets up the document on  
your machine to be retrieved  
by another fax machine.  
Secure  
Off*  
The factory settings are shown in Bold with an asterisk.  
150  
Menu and Features  
Level1  
Level2  
Level3  
Options  
Descriptions  
Page  
Polling RX  
—
—
Standard  
Sets up your machine to poll 79  
another fax machine.  
Secure  
Timer  
Off*  
Overseas Mode  
Scan Size  
—
—
—
—
On  
If you are having difficulty  
sending faxes overseas, set  
this to On.  
37  
33  
Off*  
A4*  
Adjust the scan area of the  
scanner glass to the size of  
the document.  
Letter  
Set New  
Default  
—
—
—
—
Yes  
No  
You can save your fax  
settings.  
38  
38  
Factory Reset  
Yes  
No  
You can restore all the  
settings to factory settings.  
The factory settings are shown in Bold with an asterisk.  
Scan (  
)
C
Level1  
Option1  
Option2  
Option3  
Descriptions  
Page  
Scan to E-mail  
Scan to Image  
Scan to OCR  
Scan to File  
—
—
—
You can scan a monochrome See  
or a colour document into  
your E-mail application.  
Software  
User's  
Guideon  
the CD-  
ROM  
—
—
—
—
—
—
—
—
—
You can scan a colour picture  
into your graphics  
application.  
You can have your text  
document converted to an  
editable text file.  
You can scan a monochrome  
or a colour document into  
your computer.  
Scan to Card 150 dpi Color* PDF*/JPEG  
(File Name)  
You can choose the scan  
resolution, file format and  
enter a file name for your  
document.  
101  
(when a card is  
300 dpi Color  
600 dpi Color  
PDF*/JPEG  
PDF*/JPEG  
XXXXXXXX  
inserted)  
200x100 dpi B/W TIFF*/PDF  
200 dpi B/W TIFF*/PDF  
The factory settings are shown in Bold with an asterisk.  
151  
Copy (  
)
C
Level1  
Level2  
Level3  
Options  
Fast  
Descriptions  
Page  
Quality  
—
—
Choose the Copy resolution 85  
for your type of document.  
Normal*  
Best  
Enlarge/Reduce  
—
—
50%  
You can choose the  
enlargement or reduction  
ratio for your type of  
document.  
85  
69% A4iA5  
78% LGLiLTR  
83% LGLiA4  
93% A4iLTR  
97% LTRiA4  
100%*  
104% EXEiLTR  
142% A5iA4  
186% 10x15cm  
198% 10x15cm  
200%  
i
LTR  
iA4  
Custom(25-400%)  
Paper Type  
—
—
—
—
PlainPaper*  
Choose the paper type that 88  
matches the paper in the  
tray.  
Inkjet Paper  
Brother Photo  
Other Photo  
Transparency  
Letter  
Paper Size  
Choose the paper size that 88  
matches the paper in the  
tray.  
Legal  
A4*  
A5  
10x15cm  
Brightness  
Contrast  
—
—
—
—
Adjusts the brightness of  
copies.  
87  
87  
Light  
Dark  
Adjusts the contrast of  
copies.  
The factory settings are shown in Bold with an asterisk.  
152  
Menu and Features  
Level1  
Level2  
Level3  
Options  
Descriptions  
Page  
Color Adjust  
Red  
—
Adjusts the amount of Red 88  
in copies.  
Green  
Blue  
—
—
Adjusts the amount of  
Green in copies.  
Adjusts the amount of Blue  
in copies.  
Stack/Sort  
—
—
—
—
Stack*  
You can choose to stack or 87  
sort multiple copies.  
Sort  
Page Layout  
Off(1 in 1)*  
You can make N in 1 or  
Poster copies.  
86  
2 in 1 (P)  
2 in 1 (L)  
4 in 1 (P)  
4 in 1 (L)  
Poster(3 x 3)  
Yes  
Set New  
Default  
—
—
—
—
You can save your copy  
settings.  
89  
89  
No  
Factory Reset  
Yes  
You can restore all the  
settings to factory settings.  
No  
The factory settings are shown in Bold with an asterisk.  
153  
PhotoCapture (  
)
C
Level1  
Level2  
Level3  
Options  
Descriptions  
Page  
View Photo(s)  
—
—
See the print  
settings table  
below.  
You can preview your  
photos on the LCD.  
94  
Print Index  
—
—
6 Images/Line You can print a thumbnail  
95  
95  
Fast  
page.  
5 Images/Line  
Photo  
Print All Photos  
Print Photos  
—
—
—
—
See the print  
settings table  
below.  
You can print all photos in  
your media card.  
See the print  
settings table  
below.  
You can print an individual 95  
image.  
Print Settings  
Option1  
Option2  
Option3  
Option4  
Descriptions  
Page  
Print Quality Normal  
Photo*  
—
—
Choose the print quality.  
98  
Paper Type  
Plain Paper  
Inkjet Paper  
Brother Photo  
—
—
—
Choose the paper type.  
98  
Other Photo*  
Paper Size  
Letter  
(When A4 or  
Letter is chosen)  
Choose the paper and print 98  
size.  
10x15cm*  
13x18cm  
A4  
10x8cm  
13x9cm  
15x10cm  
18x13cm  
20x15cm  
Max. Size*  
Brightness  
Contrast  
—
—
—
Adjusts the brightness.  
Adjusts the contrast.  
98  
98  
Light  
Dark  
—
The factory settings are shown in Bold with an asterisk.  
154  
Menu and Features  
Option1  
Color Enhance On  
Off*  
Option2  
Option3  
Option4  
Descriptions  
Page  
White Balance  
Adjusts the hue of the white 99  
areas.  
Sharpness  
Color Density  
—
Enhances the detail of the  
image.  
Adjusts the total amount of  
colour in the image.  
Cropping  
On*  
—
Crops the image around the 99  
margin to fit the paper size  
or print size. Turn this  
feature off if you want to  
print whole images or  
prevent unwanted  
Off  
cropping.  
Borderless  
On*  
—
—
—
—
—
—
Expands the printable area 100  
to fit the edges of the paper.  
Off  
Yes  
No  
Set New  
Default  
You can save your print  
settings.  
100  
100  
Factory Reset Yes  
You can restore all the  
settings to factory settings.  
No  
The factory settings are shown in Bold with an asterisk.  
155  
Special characters and symbols  
C
Entering Text  
C
Press l, # or 0, repeatedly until you see the  
special character or symbol you want.  
When you are setting certain menu  
selections, such as the Station ID, you may  
need to enter text into the machine. Most dial  
pads have three or four letters printed on  
keys. The keys for 0, # and l do not have  
printed letters because they are used for  
special characters.  
Press l for  
(space) ! " # $ % & ' ( ) l  
+ , - . / m  
Press # for  
Press 0 for  
: ; < = > ? @ [ ] ^ _  
Ä Ë Ö Ü À Ç È É 0  
By pressing the correct dial pads repeatedly,  
you can access the character you want.  
Press  
Key  
one  
time  
two  
times  
three  
times  
four  
times  
2
3
4
5
6
7
8
9
A
D
G
J
B
E
H
K
N
Q
U
X
C
F
I
2
3
4
5
6
S
8
Z
L
M
P
T
O
R
V
Y
W
Putting spaces  
C
To enter a space in a fax number, press c  
once between numbers. To enter a space in  
a name, press c twice between characters.  
Making corrections  
C
If you entered an incorrect letter and want to  
change it, press d to move the cursor under  
the incorrect character. Then press  
Clear/Back. Re-enter the correct character.  
You can also back up and insert letters.  
Repeating letters  
C
If you need to enter a letter that is on the  
same key as the letter before, press c to  
move the cursor to the right before you press  
the key again.  
156  
   
Specifications  
D
D
General  
D
Memory Capacity  
32 MB  
ADF (automatic document Up to 10 pages  
feeder)  
Temperature: 20° C - 30° C (68° F - 86° F)  
Humidity: 50% - 70%  
2
Paper: [80 g/m (20 lb)] A4 or Letter size  
2
Paper Tray  
100 Sheets [80 g/m (20 lb)]  
Printer Type  
Print Method  
Ink Jet  
Mono:  
Piezo with 94 × 1 nozzles  
Piezo with 94 × 3 nozzles  
Colour:  
LCD (liquid crystal display) (MFC-440CN)  
50.8 mm (2.0 in) Colour LCD  
(MFC-660CN)  
63.5 mm (2.5 in.) Colour LCD  
AC 220 to 240 V 50/60 Hz  
(MFC-440CN)  
Power Source  
Power Consumption  
Power Save Mode: Average 5 W  
Standby:  
Average 8 W  
Operating:  
(MFC-660CN)  
Average 33 W  
Power Save Mode: Average 7 W  
Standby:  
Average 9 W  
Operating:  
Average 37 W  
157  
   
Dimension  
(MFC-440CN)  
D
370 mm  
(14.6 in.)  
180 mm  
(7.1 in.)  
351 mm  
(13.8 in.)  
398 mm  
(15.7 in.)  
443 mm  
(17.4 in.)  
(MFC-660CN)  
D
370 mm  
(14.6 in.)  
180 mm  
(7.1 in.)  
398 mm  
(15.7 in.)  
351 mm  
(13.8 in.)  
443 mm  
(17.4 in.)  
468 mm  
(18.4 in.)  
Weight  
MFC-440CN  
MFC-660CN  
Operating:  
8.2 kg (18.1 lb)  
8.5 kg (18.7 lb)  
1
Noise  
50 dB or less  
Temperature  
Operating:  
10 to 35° C (50° F to 95° F)  
Best Print  
Quality:  
20 to 33° C (68° F to 91° F)  
Humidity  
Operating:  
20 to 80% (without condensation)  
Best Print  
Quality:  
20 to 80% (without condensation)  
1
This depends on printing conditions.  
158  
 
Specifications  
Print media  
D
Paper Input  
Paper Tray  
„ Paper type:  
2
Plain paper, inkjet paper (coated paper), glossy paper ,  
1 2  
transparencies  
and envelopes  
„ Paper size:  
Letter, Legal, Executive, A4, A5, A6, JIS B5, envelopes  
(commercial No.10, DL, C5, Monarch, JE4), Photo 2L,  
3
Index card and Post card .  
For more details, see Paper weight, thickness and  
capacity on page 13.  
„ Maximum paper tray capacity: Approx. 100 sheets of  
2
80 g/m (20 lb) plain paper  
Photo Paper Tray  
„ Paper type:  
Plain paper, inkjet paper (coated paper) and glossy  
2
paper  
„ Paper size:  
Photo 10×15 cm and Photo L.  
Width: 89 mm (3.5 in.) - 101.6 mm (4.0 in.)  
Height: 127 mm (5.0 in.) - 152.4 mm (6.0 in.)  
„ Maximum paper tray capacity: Approx. 20 sheets  
2
Paper Output  
Up to 50 sheets of 80 g/m (20 lb) plain paper (Face up print  
2
delivery to the output paper tray)  
1
Use only transparencies recommended for inkjet printing.  
2
For glossy paper or transparencies, we recommend removing printed pages from the output paper tray immediately  
after they exit the machine to avoid smudging.  
3
See Paper type and size for each operation on page 12.  
159  
         
Fax  
D
Compatibility  
Coding System  
Modem Speed  
ITU-T Group 3  
MH/MR/MMR/JPEG  
Automatic Fallback  
14400 bps  
Document Size  
ADF Width: 148 mm to 215.9 mm (5.8 in. to 8.5 in.)  
ADF Height: 148 mm to 355.6 mm (5.8 in. to 14 in.)  
Scanner Glass Width: Max. 215.9 mm (8.5 in.)  
Scanner Glass Height: Max. 297 mm (11.7 in.)  
208 mm (8.2 in.)  
Scanning Width  
Printing Width  
Grayscale  
204 mm (8.03 in.)  
256 levels  
Polling Types  
Contrast Control  
Standard, Secure, Timer Sequential: (Monochrome only)  
Automatic/Light/Dark  
(manual setting)  
Resolution  
„ Horizontal 8 dot/mm (203 dot/in.)  
„ Vertical  
Standard  
3.85 line/mm (98 line/in.) (Mono)  
7.7 line/mm (196 line/in.) (Colour)  
Fine  
7.7 line/mm (196 line/in.) (Mono/Colour)  
Photo  
7.7 line/mm (196 line/in.) (Mono)  
Superfine  
15.4 line/mm (392 line/in.) (Mono)  
80 stations × 2 numbers  
210 stations  
Speed-Dial  
Broadcasting  
Automatic Redial  
Auto Answer  
3 times at 5 minute intervals  
0, 1, 2, 3, 4, 5, 6, 7 or 8 rings  
(1, 2, 3 or 4 rings - Ireland only)  
Public switched telephone network.  
Communication Source  
160  
 
Specifications  
1
2
Memory Transmission  
Out of Paper Reception  
Up to 480 /400 pages  
1
2
Up to 480 /400 pages  
1
2
‘Pages’ refers to the ‘Brother Standard Chart No. 1’ (a typical business letter, Standard resolution, MMR code).  
Specifications and printed materials are subject to change without prior notice.  
‘Pages’ refers to the ‘ITU-T Test Chart #1’ (a typical business letter, Standard resolution, MMR code). Specifications  
and printed materials are subject to change without prior notice.  
Digital TAD  
(MFC-660CN only)  
D
TAD  
Yes  
ICM Recording Time  
Max. 29 minutes / Max. 99 messages  
(Max.180 secs / 1 message)  
Toll Saver  
Yes  
Recording Conversation  
OGM  
Yes  
Yes  
Recording OGM Time  
20 secs  
161  
     
Copy  
D
Colour  
/
Monochrome  
Yes/Yes  
Document Size  
ADF Width: 148 mm to 215.9 mm (5.8 in. to 8.5 in.)  
ADF Height: 148 mm to 355.6 mm (5.8 in. to 14 in.)  
Scanner Glass Width: Max. 215.9 mm (8.5 in.)  
Scanner Glass Height: Max. 297 mm (11.7 in.)  
Copy Width: Max. 210 mm (8.26 in.)  
1
Copy Speed  
MFC-440CN  
MFC-660CN  
Monochrome: Up to 18 pages/minute (A4 paper)  
1
Colour: Up to 16 pages/minute (A4 paper)  
1
Monochrome: Up to 20 pages/minute (A4 paper)  
1
Colour: Up to 18 pages/minute (A4 paper)  
Multiple Copies  
Enlarge/Reduce  
Resolution  
Stacks/Sorts up to 99 pages  
25% to 400% (in increments of 1%)  
(Monochrome)  
„ Scans up to 600×1200 dpi  
„ Prints up to 1200×1200 dpi  
(Colour)  
„ Scans up to 600×1200 dpi  
„ Prints up to 600×1200 dpi  
1
Based on Brother standard pattern. (Fast mode/Stack Copy) Copy speeds vary with the complexity of the document.  
162  
   
Specifications  
PhotoCapture Center™  
D
®
Available Media  
CompactFlash  
(Type I only)  
(Microdrive™ is not compatible)  
(Compact I/O cards such as Compact LAN card and  
Compact Modem card are not supported.)  
®
Memory Stick  
Memory Stick Pro™  
(Not available for music data with MagicGate™)  
MultiMediaCard™  
Secure Digital™  
1
xD-Picture Card™  
File Extension  
(Media Format)  
(Image Format)  
DPOF, EXIF, DCF  
2
Photo Print:JPEG  
Scan to Card:JPEG, PDF (Colour)  
TIFF, PDF (Black)  
Number of Files  
Folder  
Up to 999 files in the memory card  
File must be in the 3rd folder level of the Media Card.  
3
Borderless  
Letter, A4, Photo Card  
1
xD-Picture Card™ Conventional Card from 16MB to 512MB  
xD-Picture Card™ Type M from 256MB to 1GB  
xD-Picture Card™ Type H from 256MB to 1GB  
2
3
Progressive JPEG format is not supported.  
See Paper type and size for each operation on page 12.  
PictBridge  
D
Compatibility  
Supports the Camera & Imaging Products Association  
PictBridge standard CIPA DC-001.  
VIsit http://www.cipa.jp/pictbridge for more information.  
PictBridge (USB) Port  
Interface  
163  
         
Scanner  
D
Colour/Monochrome  
TWAIN Compliant  
Yes/Yes  
®
Yes (Windows 98/98SE/Me/2000 Professional/XP/  
®
Windows XP Professional x64 Edition)  
®
Mac OS X 10.2.4 or greater  
®
WIA Compliant  
Colour Depth  
Yes (Windows XP)  
36 bit colour Processing (Input)  
24 bit colour Processing (Output)  
(Actual Input: 30 bit colour/Actual Output: 24 bit colour)  
1
Resolution  
Up to 19200 × 19200 dpi (interpolated)  
Up to 600 × 2400 dpi (optical)  
Scanning Speed  
Monochrome: Up to 3.82 sec.  
Colour: Up to 6.02 sec.  
(A4 size at 100 × 100 dpi)  
Document Size  
ADF Width: 148 mm to 215.9 mm (5.8 in. to 8.5 in.)  
ADF Height: 148 mm to 355.6 mm (5.8 in. to 14 in.)  
Scanner Glass Width: Max. 215.9 mm (8.5 in.)  
Scanner Glass Height: Max. 297 mm (11.7 in.)  
210 mm (8.26 in.)  
Scanning Width  
Grayscale  
256 levels  
1
Maximum 1200 × 1200 dpi scanning when using the WIA Driver for Windows® XP (resolution up to 19200 × 19200 dpi  
can be selected by using the Brother scanner utility)  
164  
     
Specifications  
Printer  
D
®
Printer Driver  
Windows 98/98SE/Me/2000 Professional/XP/  
®
Windows XP Professional x64 Edition driver  
supporting Brother Native Compression mode and  
bi-directional capability  
Brother Ink Driver  
®
For Mac OS X 10.2.4 or greater  
1
Resolution  
Up to 1200 × 6000 dpi  
1200 × 2400 dpi  
1200 × 1200 dpi  
600 × 600 dpi  
600 × 300 dpi  
600 × 150 dpi  
2
Print Speed  
MFC-440CN  
MFC-660CN  
Up to 25 pages/minute (Monochrome)  
2
Up to 20 pages/minute (Colour)  
2
Up to 27 pages/minute (Monochrome)  
2
Up to 22 pages/minute (Colour)  
3
Printing Width  
204 mm (215.9 mm)  
Disk-Based Fonts  
Borderless  
35 TrueType  
4
Letter, A4, A6, Photo Card, Index Card, Post Card  
1
Output image quality varies based on many factors including, but not limited to input image resolution and quality and  
print media.  
2
Based on Brother standard pattern.  
A4 size in draft mode.  
3
4
When you set the Borderless feature to On.  
See Paper type and size for each operation on page 12.  
165  
         
Interfaces  
D
USB  
A USB 2.0 interface cable that is no longer than 6 feet  
1 2  
(2.0 m).  
3
Ethernet UTP cable category 5 or greater.  
LAN cable  
1
Your machine has a full-speed USB 2.0 interface. This interface is compatible with Hi-Speed USB 2.0; however, the  
maximum data transfer rate will be 12 Mbits/s. The machine can also be connected to a computer that has a USB 1.1  
interface.  
2
3
Third party U ports are not supported for Macintosh®.  
See the Network User's Guide on the CD-ROM for detailed network specifications.  
166  
       
Specifications  
Computer requirements  
D
Minimum System Requirements and Supported PC Software Functions  
Computer Platform &  
Operating System  
Version  
Supported Interfaces Minimum  
Minimum Recommended Available Hard  
PC  
Processor  
Speed  
RAM  
RAM  
Disk Space  
Software  
Functions  
for  
for  
Drivers  
Applications  
®
®
98, 98SE  
Me  
Printing,  
4
USB  
32MB  
64MB  
128MB 120MB 130MB  
Windows  
Operating  
Intel  
®
PC Fax  
,
Ethernet  
Pentium II or  
equivalent  
1
Scanning,  
Removable  
Systems  
2000 Professional  
XP Home  
256MB  
128MB 256MB 170MB 220MB  
3
Disk  
XP Professional  
XP Professional  
x64 Edition  
256MB 512MB 170MB 220MB  
AMD Opteron  
™
AMD Athlon  
™
64  
®
Intel Xeon  
™
with  
®
Intel EM64T  
®
®
4
Intel Pentium  
®
with Intel EM64T  
®
2
OS X 10.2.4 Printing, PC  
PowerPC  
128MB 256MB 80MB  
200MB  
Apple  
USB  
4
®
or greater  
®
Fax Send  
Scanning,  
,
G3/G4/G5, Intel  
Core Solo/Duo  
350MHz  
Macintosh  
Operating  
Systems  
Ethernet  
™
Removable  
3
Disk  
1
Microsoft® Internet Explore 5 or  
greater.  
For the latest driver updates, access the Brother Solutions Center at  
http://solutions.brother.com/  
2
3
Third party USB ports are not  
supported.  
Removable disk is a function of  
PhotoCapture Center™.  
4
PC Fax supports black and white  
faxing only.  
167  
           
Consumable items  
D
Ink  
The machine uses individual Black, Yellow, Cyan and Magenta ink  
cartridges that are separate from the print head assembly.  
Service Life of Ink  
Cartridge  
Replacement Ink Cartridges  
Black - Approximately 500 pages at 5% coverage Yellow, Cyan and  
Magenta - Approximately 400 pages at 5% coverage  
„ The first time you install a set of ink cartridges the machine will  
use an amount of ink to fill the ink delivery tubes for high quality  
print outs. This process will only happen once. With all following  
ink cartridges you can print the specified number of pages.  
„ The above figures assume continuous printing at a resolution of  
600 x 600 dpi in normal mode after installing new ink cartridge.  
„ The number of pages a cartridge will print may change  
depending on how often you use the machine and how many  
pages you print with each use.  
„ The machine will automatically and periodically clean the print  
head assembly, a process that uses a small amount of ink.  
„ When the machine identifies a cartridge as empty there may be  
a small amount of ink left in it. This is necessary to prevent air  
from drying out and damaging the print head assembly.  
Replacement  
Consumables  
<Black> LC1000BK, <Cyan> LC1000C, <Magenta> LC1000M,  
<Yellow> LC1000Y  
168  
 
Specifications  
Network (LAN)  
D
LAN  
You can connect your machine to a network for Network Printing,  
1
Network Scanning and PC Fax Send and PC Fax Receive  
®
(Windows only). Also included is Brother BRAdmin Professional  
Network Management software.  
®
Support for  
Protocols  
Windows 98/98SE/Me/2000/XP/XP Professional x64 Edition  
®
Mac OS X 10.2.4 or greater  
Ethernet 10/100 BASE-TX Auto Negotiation  
TCP/IP  
ARP, RARP, BOOTP, DHCP, APIPA (Auto IP), NetBIOS Name  
Resolution, WINS, DNS Resolver, LPR/LPD, Custom Raw  
Port/Port9100, FTP Server, mDNS, TELNET, SNMP  
1
See the computer requirement table on page 167.  
169  
   
Glossary  
E
E
This is a comprehensive list of features and terms that appear in Brother manuals. Availability of  
these features depends on the model you purchased.  
ADF (automatic document feeder)  
Cancel Job  
Cancels a programmed job, like Delayed  
Fax or Polling.  
CNG tones  
The document can be placed in the ADF  
and scanned one page at a time  
automatically.  
Auto Reduction  
The special tones (beeps) sent by fax  
machines during automatic transmission  
to tell the receiving machine that a fax  
machine is calling.  
Reduces the size of incoming faxes.  
Automatic fax transmission  
Sending a fax without picking up the  
handset of an external phone.  
Coding method  
Method of coding the information  
contained in the document. All fax  
machines must use a minimum standard  
of Modified Huffman (MH). Your machine  
is capable of greater compression  
methods, Modified Read (MR), Modified  
Modified Read (MMR) and JPEG, if the  
receiving machine has the same  
capability.  
Automatic Redial  
A feature that enables your machine to  
redial the last fax number after five  
minutes if the fax did not go through  
because the line was busy.  
Backup Print  
Your machine prints a copy of every fax  
that is received and stored in memory.This  
is a safety feature so you will not lose  
messages during a power failure.  
Communication error (Comm. Error)  
An error during fax sending or receiving,  
usually caused by line noise or static.  
Batch Transmission  
(Black and white faxes only) As a cost  
saving feature, all delayed faxes to the  
same fax number can be sent as one  
transmission.  
Compatibility group  
The ability of one fax unit to communicate  
with another. Compatibility is assured  
between ITU-T Groups.  
Beeper Volume  
Contrast  
Volume setting for the beep when you  
press a key or make an error.  
Setting to compensate for dark or light  
documents, by making faxes or copies of  
dark documents lighter and light  
documents darker.  
Brightness  
Changing the Brightness makes the whole  
image lighter or darker.  
Colour Enhancement  
Broadcasting  
Adjusts the colour in the image for better  
print quality by improving sharpness,  
white balance and colour density.  
The ability to send the same fax message  
to more than one location.  
Delayed Fax  
Caller ID  
Sends your fax at a specified time later.  
A service purchased from the telephone  
company that lets you see the number (or  
name) of the party calling you.  
170  
 
Glossary  
Dual Access  
Fine resolution  
Your machine can scan outgoing faxes or  
scheduled jobs into memory at the same  
time it is sending a fax from memory or  
receiving or printing an incoming fax.  
Resolution is 203 × 196 dpi. It is used for  
small print and graphs.  
Grey scale  
The shades of grey available for copying,  
scanning and faxing photographs.  
ECM (Error Correction Mode)  
Detects errors during fax transmission  
and resends the pages of the fax that had  
an error.  
Group number  
A combination of Speed-Dial numbers  
that are stored in a Speed-Dial location for  
Broadcasting.  
Extension phone  
A telephone using the same line as your  
fax but plugged into a separate wall  
socket.  
Help list  
A printout of the complete Menu table that  
you can use to program your machine  
when you do not have the User's Guide  
with you.  
External phone  
A TAD (telephone answering device) or  
telephone that is connected to your  
machine.  
Fax Journal  
Lists information about the last 200  
incoming and outgoing faxes. TX means  
Transmit. RX means Receive.  
F/T Ring Time  
The length of time that the Brother  
machine rings (when the Receive Mode  
setting is Fax/Tel) to notify you to pick up  
a voice call that it answered.  
Journal Period  
The pre-programmed time period  
between automatically printed Fax  
Journal Reports. You can print the Fax  
Journal on demand without interrupting  
the cycle.  
Fax Detect  
Enables your machine to respond to CNG  
tones if you interrupt a fax call by  
answering it.  
LCD (liquid crystal display)  
Fax Forwarding  
The display screen on the machine that  
shows interactive messages during On-  
Screen Programming and shows the date  
and time when the machine is idle.  
Sends a fax received into the memory to  
another pre-programmed fax number.  
Fax Receive Code  
Manual fax  
Press this code (l 5 1) when you answer  
a fax call on an extension or external  
phone.  
On some models you can dial a fax  
number and listen to the receiving fax  
machine answer your call before you  
press Mono Start or Colour Start to  
begin sending the fax.  
Fax Storage  
You can store received faxes in memory.  
Fax tones  
Menu mode  
The signals sent by sending and receiving  
fax machines while communicating  
information.  
Programming mode for changing your  
machine's settings.  
OCR (optical character recognition)  
Fax/Tel  
®
®
The bundled ScanSoft PaperPort SE  
You can receive faxes and telephone  
calls. Do not use this mode if you are  
using a telephone answering device  
(TAD).  
®
®
with OCR or Presto! PageManager  
software application converts an image of  
text to text you can edit.  
171  
Out of Paper Reception  
Remote Access Code  
Receives faxes into the machine's  
memory when the machine is out of paper.  
Your own four-digit code (---l) that allows  
you to call and access your machine from  
a remote location.  
Overseas Mode  
Remote Retrieval Access  
Makes temporary changes to the fax  
tones to accommodate noise and static on  
overseas phone lines.  
The ability to access your machine  
remotely from a touch tone phone.  
Pause  
Resolution  
Allows you to place a 3.5 second delay in  
the dialling sequence stored on Speed-  
Dial numbers. Press Redial/Pause as  
many times as needed for longer pauses.  
The number of vertical and horizontal lines  
per inch. See: Standard, Fine, Super Fine  
and Photo.  
Ring Delay  
PhotoCapture Center™  
The number of rings before the machine  
answers in Fax Onlyand Fax/Tel  
modes.  
Allows you to print digital photos from your  
digital camera at high resolution for photo  
quality printing.  
Ring Volume  
Photo resolution  
Volume setting for the machine's ring.  
A resolution setting that uses varying  
shades of gray for the best representation  
of photographs.  
Scanning  
The process of sending an electronic  
image of a paper document into your  
computer.  
PictBridge  
Allows you to print photos directly from  
your digital camera at high resolution for  
photo quality printing.  
Scan to Card  
You can scan a monochrome or colour  
document into a Media Card.  
Polling  
Monochrome images will be in TIFF or  
PDF file format and colour images may be  
in PDF or JPEG file format.  
The process of a fax machine calling  
another fax machine to retrieve waiting fax  
messages.  
Search  
Pulse  
An electronic, alphabetical listing of stored  
Speed-Dial and Group numbers.  
A form of rotary dialling on a telephone  
line.  
Speed-Dial  
Quick Dial List  
A pre-programmed number for easy  
dialling. You must press  
Search/Speed Dial, the two digit code,  
and Mono Start or Colour Start to start  
the dialling process.  
A listing of names and numbers stored in  
Speed-Dial memory, in numerical order.  
Real Time Transmission  
When memory is full, you can send faxes  
in real time.  
Standard resolution  
203 × 97 dpi. It is used for regular size text  
Remaining jobs  
and quickest transmission.  
You can check which jobs are waiting in  
memory and cancel jobs individually.  
Station ID  
The stored information that appears on  
the top of faxed pages. It includes the  
sender's name and fax number.  
172  
Glossary  
Super Fine resolution  
392 × 203 dpi. Best for very small print  
and line art.  
TAD (telephone answering device)  
You can connect an external TAD to your  
machine.  
Telephone Answer Code (For Fax/Tel  
mode only)  
When the machine answers a voice call, it  
pseudo/double-rings. You can pick up at  
an extension phone by pressing this code  
(# 5 1).  
Temporary settings  
You can choose certain options for each  
fax transmission and copy without  
changing the default settings.  
Tone  
A form of dialling on the telephone line  
used for Touch Tone telephones.  
Transmission  
The process of sending faxes over the  
phone lines from your machine to the  
receiving fax machine.  
User Settings  
A printed report that shows the current  
settings of the machine.  
Xmit Report (Transmission Verification  
Report)  
A listing for each fax sent, that shows its  
date, time and number.  
173  
Index  
F
out of memory ...................................... 89  
page layout (N in 1) .............................. 86  
paper size ............................................. 88  
paper type ............................................ 88  
quality ................................................... 85  
return to default .................................... 89  
set new default ..................................... 89  
single .................................................... 84  
sort (ADF only) ..................................... 87  
using ADF ............................................. 84  
using scanner glass ................................ 8  
Cordless phone ....................................... 53  
Custom telephone features on  
A
Access codes, storing and dialling ...........62  
ADF (automatic document feeder) ...... 8, 32  
ADF cover ..............................................129  
Answering machine (TAD) .......................50  
connecting .............................................51  
®
®
Apple Macintosh  
See Software User's Guide on the  
CD-ROM. ..................................................  
Automatic  
fax receive .............................................40  
Fax Detect ..........................................43  
a single line ........................................... 122  
B
D
Broadcasting ............................................34  
setting up Groups for ............................60  
Dialling  
a pause ................................................. 57  
access codes and credit card  
C
numbers .........................................59, 62  
Groups .................................................. 34  
manual .................................................. 55  
Outgoing Call ........................................ 56  
Speed-Dial ............................................ 55  
Dual Access ............................................ 36  
Caller ID ...................................................47  
print list ..................................................48  
view list .................................................48  
Cancelling  
Fax Forwarding .....................................74  
jobs awaiting redial ...............................37  
Cleaning  
paper pick-up roller .............................136  
print head ............................................137  
printer platen .......................................136  
scanner ...............................................135  
Connecting  
external TAD .........................................50  
external telephone ................................52  
Consumable items .................................168  
Control panel overview ..............................4  
ControlCenter  
See Software User's Guide on the  
CD-ROM. ..................................................  
Copy  
brightness .............................................87  
colour saturation ...................................88  
contrast .................................................87  
enlarge/reduce ......................................85  
enter Copy mode ..................................84  
multiple ..................................................84  
E
Envelopes ....................................12, 13, 16  
Error messages on LCD ........................ 125  
Comm. Error ....................................... 125  
Ink Empty ........................................... 126  
Near Empty ........................................ 126  
No Paper Fed ..................................... 126  
Not Registered ..................................... 55  
Out of Memory .................................... 127  
while scanning a document ............... 89  
Unable to Change .............................. 127  
Unable to Clean .................................. 127  
Unable to Init. ..................................... 127  
Unable to Print .................................... 127  
Unable to Scan ................................... 127  
Extension telephone, using ...............52, 53  
External telephone, connecting ............... 52  
174  
 
Resolution ......................................... 35  
return to factory setting ..................... 38  
set new default .................................. 38  
F
Fax codes  
Fax/Tel mode  
changing ........................................ 53, 72  
Fax Receive Code ......................... 52, 53  
Remote Access Code ...........................72  
Telephone Answer Code ............... 52, 53  
using .....................................................53  
Fax Detect ................................................43  
Fax Forwarding  
changing remotely ......................... 74, 76  
programming a number ........................67  
Fax Storage .............................................68  
printing from memory ............................45  
turning on ..............................................68  
Fax, from PC  
Announcement ..................................... 63  
answering at extension phones ......52, 53  
double-ringing (voice calls) .................. 43  
F/T Ring Time ...................................... 43  
Fax Receive Code ..........................52, 53  
Ring Delay ............................................ 42  
Telephone Answer Code ................52, 53  
G
Grey scale .....................................160, 164  
Groups for Broadcasting ......................... 60  
See Software User's Guide on the  
CD-ROM. ..................................................  
Fax, stand-alone  
H
HELP  
receiving ...............................................40  
at end of conversation ................ 41, 45  
difficulties ................................ 119, 121  
F/T Ring Time, setting .......................43  
Fax Forwarding ..................................74  
Fax Preview ................................ 68, 69  
from extension phone ................. 52, 53  
into PC ...............................................70  
into the memory .................................45  
phone line interference ....................132  
printing from memory .........................45  
Receive Mode, choosing ...................40  
reducing to fit on paper ......................44  
retrieving from a remote site ..............76  
Ring Delay, setting .............................42  
sending .......................................... 32, 79  
at end of conversation .......................39  
Broadcasting ......................................34  
cancelling from memory .....................37  
colour fax ...........................................33  
contrast ..............................................35  
delayed batch transmission ...............37  
delayed fax ........................................37  
enter Fax mode ..................................32  
from memory (Dual Access) ..............36  
from scanner glass ............................33  
manual ...............................................38  
overseas ............................................37  
phone line interference ....................132  
Real Time Transmission ....................36  
LCD messages ................................... 143  
using Menu keys ............................. 143  
Menu Table ........................................ 144  
I
Ink cartridges  
checking ink volume ........................... 139  
ink dot counter .................................... 132  
replacing ............................................. 132  
J
Jams  
document ........................................... 129  
paper .................................................. 129  
L
LCD (liquid crystal display) .................... 143  
Brightness ......................................25, 26  
Contrast ................................................ 25  
Dim Timer ............................................. 25  
Help List ............................................... 78  
Off Timer .............................................. 26  
Loading envelopes and other media ....... 16  
Loading paper ......................................... 14  
175  
M
P
®
Macintosh  
Packing the machine ............................. 140  
Paper ...............................................10, 159  
capacity ................................................ 13  
loading ............................................14, 16  
size ....................................................... 22  
size of document .................................... 8  
type .................................................12, 22  
See Software User's Guide on the  
CD-ROM. ..................................................  
Maintenance, routine .............................132  
Manual  
dialling ...................................................55  
receive ..................................................40  
transmission ..........................................38  
Memory Security ............................... 30, 81  
Memory Storage ....................................143  
Message Center mode  
®
PaperPort SE with OCR  
See Software User's Guide on the  
CD-ROM. ..................................................  
Phone line  
a conversation .......................................66  
erasing messages .................................65  
Fax/Tel announcement (F/T OGM) .......64  
playing voice message ..........................64  
recording outgoing message (Msg Ctr  
OGM) ....................................................63  
setting toll saver ....................................66  
setting up ..............................................64  
Mode, entering  
Copy ......................................................84  
Fax ........................................................32  
PhotoCapture ..........................................5  
Scan ........................................................5  
Multi-line connections (PBX) ....................51  
connections .......................................... 51  
difficulties ............................................ 121  
interference ........................................ 132  
multi-line (PBX) .................................... 51  
type ....................................................... 49  
PhotoCapture Center™  
Borderless .......................................... 100  
®
CompactFlash .................................... 92  
Cropping ............................................... 99  
DPOF printing ....................................... 96  
from PC  
See Software User's Guide on the  
CD-ROM. ..............................................  
Memory Stick Pro™ ............................. 92  
®
Memory Stick ..................................... 92  
MultiMediaCard™ ................................. 92  
Preview photos ..................................... 94  
Print settings  
N
Network  
Printing  
Brightness ......................................... 98  
Colour enhancement ......................... 99  
Contrast ............................................. 98  
Paper & print size .............................. 98  
Paper type ......................................... 98  
Quality .........................................97, 98  
Return to factory setting .................. 100  
Set new default ............................... 100  
Printing Index ....................................... 95  
Printing photos ..................................... 95  
Scan to Card ...................................... 101  
SecureDigital™ .................................... 92  
specifications ...................................... 163  
xD-Picture Card™ ................................ 92  
PictBridge  
See Network User's Guide on the  
CD-ROM. ...............................................  
Scanning  
See Software User's Guide on the  
CD-ROM. ...............................................  
O
Out of Area (Caller ID) .............................47  
Outgoing Message (Msg Ctr OGM) .........63  
DPOF Printing .................................... 104  
Power failure ......................................... 143  
176  
®
®
Presto! PageManager  
Remote Retrieval ..................................... 72  
access code ...................................72, 73  
commands ............................................ 74  
getting your faxes ................................. 76  
Remote Setup  
®
®
See Help in Presto! PageManager to  
access the User’s Guide. ..........................  
Print  
difficulties ................................... 119, 121  
drivers .................................................165  
fax from memory ...................................45  
paper jams ..........................................130  
report ....................................................78  
resolution ............................................165  
specifications ......................................165  
Printing  
index .....................................................95  
photos ...................................................95  
See Software User's Guide on the  
CD-ROM. ..................................................  
Programming your machine ...................143  
See Software User's Guide on the  
CD-ROM. .................................................  
Reports .................................................... 77  
Caller ID List ......................................... 48  
Fax Journal .......................................... 78  
Journal Period ................................... 77  
Help List ............................................... 78  
how to print ........................................... 78  
Network Configuration .......................... 78  
Quick-Dial List ...................................... 78  
Transmission Verification ...............77, 78  
User Settings ........................................ 78  
Resolution  
copy .................................................... 162  
fax ...................................................... 160  
print .................................................... 165  
scan .................................................... 164  
setting for next fax ................................ 35  
Ring Delay, setting .................................. 42  
Q
Quick-Dial  
Broadcasting .........................................34  
using Groups .....................................34  
Group dial  
changing ..................................... 58, 59  
setting up Groups for Broadcasting ...60  
Search ..................................................55  
Speed-Dial  
changing ..................................... 58, 59  
setting up by 2-digit location ..............57  
setting up from Caller ID history ........58  
setting up from outgoing calls ............58  
using ..................................................55  
Quick-Dial  
S
Safety Instructions .........................111, 114  
Scanning  
See Software User's Guide on the  
CD-ROM. .................................................  
Serial Number  
how to find  
.............................See inside front cover  
Shipping the machine ............................ 140  
Speed-Dial  
Access codes and credit card  
numbers ................................................62  
changing .........................................58, 59  
dialling .................................................. 55  
storing .................................................. 57  
R
Receive Mode ..........................................40  
External TAD ........................................40  
Fax Only ...............................................40  
Fax/Tel ..................................................40  
Manual ..................................................40  
Redial/Pause ............................................56  
Reducing  
T
TAD  
setting up .............................................. 63  
TAD (telephone answering device),  
external ..............................................40, 50  
connecting ......................................50, 51  
receive mode ........................................ 40  
recording OGM ..................................... 51  
copies ...................................................85  
incoming faxes ......................................44  
177  
Text, entering .........................................156  
special characters ...............................156  
Transferring your faxes or Fax Journal  
report ......................................................128  
Transparencies .........................10, 13, 159  
Troubleshooting .....................................119  
checking ink volume ............................139  
document jam .....................................129  
error messages on LCD ......................125  
if you are having difficulty  
copying .............................................123  
document jam ..................................129  
incoming calls ..................................122  
Network ............................................124  
phone line or connections ................121  
PhotoCapture Center™ ...................123  
printing .............................................119  
printing received faxes .....................121  
receiving faxes .................................121  
scanning ...........................................123  
sending faxes ...................................122  
software ...........................................123  
paper jam ............................................130  
TX Lock ....................................................28  
V
Volume, setting  
beeper ...................................................23  
ring ........................................................23  
speaker .................................................24  
W
Wireless Network  
See Quick Setup Guide and Network  
User's Guide on the CD-ROM. .................  
178  
Visit us on the World Wide Web  
http://www.brother.com  
This machine is approved for use in the country of purchase only. Local Brother companies or their  
dealers will only support machines purchased in their own countries.  
LP5667004  
UK/IRE/GEN  
Printed in China  

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