Dell™ All-In-One Printer 946 User's Guide
Click the links to the left for information on the features and operation of your printer. For information on
other documentation included with your printer, see Finding Information.
To order ink or supplies from Dell:
1. Double-click the icon on your desktop.
2. Visit Dell's website: www.dell.com/supplies.
3. Order Dell printer supplies by phone. Refer to the Owner's Manual for the correct phone number for
your country.
For the best service, make sure you have the Dell printer Service Tag available. See Express Service
Code and Service Tag number.
Notes, Notices, and Cautions
NOTE: A NOTE indicates important information that helps you make better use of your printer.
NOTICE: A NOTICE indicates either potential damage to hardware or loss of data and tells you how
to avoid the problem.
CAUTION: A CAUTION indicates a potential for property damage, personal injury, or death.
Information in this document is subject to change without notice.
© 2006 Dell Inc. All rights reserved.
Reproduction in any manner whatsoever without the written permission of Dell Inc. is strictly forbidden.
Trademarks used in this text: Dell, the DELL logo, Dell Picture Studio, and Dell Ink Management System are trademarks of Dell
Inc.; Microsoft and Windows are registered trademarks of Microsoft Corporation.
Other trademarks and trade names may be used in this document to refer to either the entities claiming the marks and names or
their products. Dell Inc. disclaims any proprietary interest in trademarks and trade names other than its own.
Model 946
June 2006
SRV KJ941
Rev. A00
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Express Service Code.
Dell Support Website
Latest drivers for my
printer
Answers to technical
service and support
questions
Documentation for my
printer
The Dell Support website provides several online tools, including:
Solutions - Troubleshooting hints and tips, articles from technicians,
and online courses
Upgrades - Upgrade information for components, such as memory
Customer Care - Contact information, order status, warranty, and
repair information
Downloads - Drivers
Reference - Printer documentation and product specifications
How to use Windows XP Windows XP Help and Support Center
Documentation for my
printer
1. Click Start
Help and Support.
2. Type a word or phrase that describes your problem, and then click
the arrow icon.
3. Click the topic that describes your problem.
4. Follow the instructions shown on the screen.
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About Your Printer
Understanding the Printer Parts
Setting Up Your Printer
Understanding the Operator Panel
You can use your printer to do a variety of things. A few important things to note:
If your printer is connected to a computer, you can use either the printer operator panel or the printer
software to produce quality documents quickly.
You do not need to connect your printer to a computer to make photocopies, send faxes, or print from
a PictBridge-enabled camera.
NOTE: The printer (whether it is connected to a computer or not) must be connected to a telephone
line before you can send a fax.
NOTE: If you use a DSL modem for your computer, you must install a DSL filter on the telephone line
attached to your printer.
Understanding the Printer Parts
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Number: Part:
Description:
1
Automatic Document Scan, copy, or fax multiple page documents and/or legal sized
Feeder (ADF)
Printer unit
documents.
2
3
Unit you lift to gain access to the ink cartridges.
Operator panel
Panel on the printer you use to control copying, scanning, faxing, and
printing. For more information, see Using the Operator Panel.
4
5
Paper input tray
Paper exit tray
Where you load paper into the printer.
Tray that holds the paper as it exits the printer.
NOTE: Pull the paper exit tray stop straight out to extend it.
6
7
PictBridge connector
The connector you use to connect your PictBridge-compatible digital
camera to your printer.
Top cover with
integrated ADF exit
tray
Top of printer that holds your document or photo flat while you scan it.
You can also pick up your original document after it has gone through
the ADF here.
8
ADF input tray
Load original documents in the printer. Recommended for scanning,
copying, or faxing multiple-page documents.
Number: Part:
Description:
9
Supplies Reorder
Label
To order ink cartridges or paper, visit www.dell.com/supplies.
10
Express Service
Code
Identify your printer when you use support.dell.com or contact
technical support.
Enter the Express Service Code to direct your call when contacting
technical support.
NOTE: The Express Code is not available in all countries.
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Number: Part:
Description:
11
12
13
USB connector
Connects your printer to a computer using a USB cable (sold separately).
Rear access door Open to remove paper jams.
Power supply
Supplies power to the printer.
NOTE: The power supply is removable. When the power supply is removed
from the printer, but remains plugged into a wall outlet, an LED is
illuminated to notify you that power is present.
NOTE: If the power is off when you unplug your machine, the power will be
off when you plug it back in.
14
15
Power cord
connector
Connects printer power supply to power outlet using the supplied country-
specific power cord.
PHONE jack
Remove the blue plug to connect additional devices, such as a data/fax
modem, telephone, or answering machine to your printer.
connector (
- right side
connector)
NOTE: If the phone communication is serial in your country (such as
Germany, Sweden, Denmark, Austria, Belgium, Italy, France, and
Switzerland), you must remove the blue plug from the PHONE jack
connector (
- right side connector), and insert the supplied yellow
terminator for your fax to work correctly. You will not be able to use this
port for additional devices in these countries.
16
FAX connector (
- left side
Connects your printer to an active telephone line to send and receive faxes.
connector)
NOTE: Do not connect additional devices to the FAX connector (
- left
side connector) and do not connect a DSL (digital subscriber line) or ISDN
(integrated services digital network) without using a digital line filter to the
printer.
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Setting Up Your Printer
NOTE: Your printer supports Microsoft® Windows® 2000, Windows XP, and Windows XP Professional
X64 Edition.
To set up your printer, follow the steps on your Setting Up Your Printer poster. If you encounter problems
during setup, see Troubleshooting.
NOTE: Your printer modem is an analog device that only works when directly connected to a wall jack.
Other devices such as a telephone or answering machine can be attached to the PHONE jack connector
(
- right side connector) to pass through the printer as described in the setup steps. If you have a
digital connection such as ISDN, DSL, or ADSL, a digital line filter is required. Contact your Internet
Service Provider for details.
Initial Setup Menu
The printer automatically cycles through initial setup the first time you power on the printer. Initial setup
consists of specifying the language, country, date, time, fax number, and fax name.
If necessary, you can change the settings for language, country, date, time, fax number, and fax name by
accessing the Setup menu. For more information, see Setup Mode.
Understanding the Operator Panel
Using the Operator Panel
The operator panel buttons allow you to copy documents and photos, fax documents, and print photos from
a PictBridge-enabled camera without connecting to a computer. The printer is on when Power is illuminated.
You can change settings using the Select button
, and left and right Arrow buttons
; and initiate
a scan, copy, or fax using the Start button
.
The display features:
Printer status
Messages
Menus
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Number Part:
Purpose:
1
Power
To turn your printer on or off.
2
Error message
light
To alert you of errors such as paper out or a paper jam.
3
4
5
Back
To move back a menu level while navigating through the available
menus on the display.
Left arrow
Cancel
Decrease a number on the display.
Scroll through a list on the display.
Cancel a scan, print, or copy job in progress.
Exit a menu.
Clear a fax number, or end a fax transmission and return the
display to the fax default.
Clear current settings and return to default settings.
6
7
8
Select
To choose the option that appears on the display.
Right arrow
Pause
Increase a number on the display.
Scroll through a list on the display.
Insert a three-second pause in the number to be dialed to wait for an
outside line or get through an automated answering system.
NOTE: Enter a pause only when you have already begun entering the
number.
9
A keypad number
or symbol
In fax mode:
Enter fax numbers.
Select letters when creating a speed dial list.
Type numbers to enter or edit the date and time shown on
the printer display.
In copy mode, select the number of copies you want to make.
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10
11
Start
Start a scan, copy, or fax job.
NOTE: If you initiate a copy without specifying color or black and
white, color is used by default.
LCD (Liquid
Crystal Display)
To show options available to you.
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Operator Panel Menus
Copy Mode
Scan Mode
Fax Mode
Setup Mode
Maintenance Mode
PictBridge Mode
There are five modes available from the main menu on your printer: Copy, Scan, Fax, Setup, and
Maintenance.
A sixth mode, PictBridge mode, is also available on the printer. This mode is only available when you plug a
PictBridge-enabled camera into your printer. For more information, see PictBridge Mode.
Copy Mode
Main menu Mode Main
Menu
Copy
Copy Color
Copies
Quality
Dark
Paper Size
Paper Type
Zoom
Repeat Image
Collate
N-Up
Original Size
Original Type
Scan
Fax
Setup
Maintenance
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1. From the main menu, use the left and right Arrow buttons
2. Press the Select button
to scroll to Copy.
.
3. Press the right Arrow button
Select button
until the heading you want appears on the display, and then press the
.
4. Use the left and right Arrow buttons
to scroll through the available menu items.
5. When the setting you want appears on the display, press the Select button
to save the setting.
Copy Mode Menu
From this You can:
menu:
Copy Color Specify your copy to be color or black and white.
Color*
Black
Copies
Quality
Specify the number of copies you want to make from 1-99.
Specify the quality of the copy.
Auto Detect*
Draft
Normal
Photo
Dark
Change the darkness setting using the left and right Arrow buttons
(the middle
setting is the default).
Paper Size Specify the size of the paper in the paper input tray.
8.5x11"*
8.5x14"
A4*
B5
A5
A6
L
2L
Hagaki
3x5"
3.5x5"
4x6"
5x7"
10x15 cm
13x18 cm
NOTE: The default paper size is based on country selection.
Paper Type Specify the type of paper in the paper input tray.
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Auto Detect*
Plain
Coated
Photo
Transparency
Zoom
Specify how much you want the copy to magnify the original document
50%
100%*
150%
200%
Custom%
Fit to page
2x2 Poster
3x3 Poster
4x4 Poster
2.25x3.25"
3x5"
3.5x5"
4x6"
5x7"
8x10"
8.5x11"
8.5x14"
L
2L
Hagaki
60x80 mm
9x13 cm
10x15 cm
13x18 cm
20x25 cm
A4
Repeat
Image
Specify how many times you want the image to repeat on a page.
1*
4
9
16
NOTE: The Repeat Image feature cannot be used with zoom. If you select a value other than
1, Zoom is automatically set to 100%.
Collate
N-up
Press the Select button
if you want to collate your multiple-page copies.
For more information about collating copies, see Collating Copies.
Specify how many different images or pages of a document you want to print on a single
page.
1 Up*
2 Up
4 Up
NOTE: N-up and Repeat Image cannot be used together. If a value other than 1 Up is
specified and then you select a Repeat Image value greater than 1, the Repeat Image setting
is ignored and the N-up setting is used.
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Original
Size
Specify the size of the original document you are copying.
Automatic*
8.5x11"
2.25x3.25"
3x5"
3.5x5"
4x6"
5x7"
8x10"
L
2L
Hagaki
A6
A5
B5
A4
60x80mm
9x13 cm
10x15 cm
13x18 cm
20x25 cm
Original
Type
Specify the type of the original document you are copying.
Text/Graphics*
Text only
Photo
* Factory default setting
Scan Mode
Main menu Mode Main
Menu
Copy
Scan
Scan Color
Scan To
Quality
Original Size
Fax
Setup
Maintenance
1. Turn on your computer and printer, and make sure they are connected. If you are working over a
network, make sure your printer is connected to the network.
2. From the main menu, use the use the left and right Arrow buttons
to scroll to Scan, and then
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press the Select button
.
3. Press the right Arrow button
Select button
until the heading you want appears on the display, and then press the
.
4. Use the left and right Arrow buttons
to scroll through the available menu items.
When the setting you want appears on the display, press the Select button
to save the setting.
Scan Mode Menu
From this You can:
menu:
Scan Color
Color*
Black
Scan To
If your printer is connected locally:
Select the application to which you want your scanned image or document to be sent.
If your printer is connected to a network:
Select the computer on the network and the application on the selected computer to which
you want your scanned image or document to be sent.
NOTE: If the computer you are sending scanned images or documents to requires a PIN, you
are prompted to enter the PIN before the scan is initiated. For more information about
scanning across a network, see Scanning Single-Page Documents and Single Photos.
Quality
Specify the resolution for which you want your original document or image to be scanned.
Automatic
75 dpi
150 dpi*
300 dpi
600 dpi
Original
Size
Specify the size of the original document you want to scan.
Auto Detect*
8.5x11"
2.25x3.25"
3x5"
4x6"
5x7"
8x10"
A6
A5
B5
*Factory default settings
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Fax Mode
Mode Main menu
Mode Main Menu
Mode Submenu
Mode Submenu
Copy
Scan
Fax
Phone Book
View
Add
Remove
Modify
Print
On Hook Dial
Delay Fax
Auto Answer
Quality
Dark
Fax Setup
Reports
Activity Report
Confirmation
Print Reports
Ringer Volume
Answer Fax When
Ring Pattern
Fax Forward
Caller ID Pattern
Paper Size
Ringing and Answering
Fax Printing
Paper Type
Fit Fax to Page
Fax Footer
Dialing and Sending
Your fax number
Your fax name
Dial Method
Redial Time
Redial Attempts
Dial Prefix
Dial Volume
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Scan
Max Send Speed
Error Correction
Auto Fax Convert
Turn On/Off
Add
Fax Blocking
Remove
Modify
Print
Block No-ID
Setup
Maintenance
1. From the main menu, use the left and right Arrow buttons
2. Press the Select button
3. The display asks for a phone number. Press the Select button
to scroll to Fax.
.
.
4. Press the right Arrow button
Select button
until the heading you want appears on the display, and then press the
.
5. Use the left and right Arrow buttons
to scroll through the available menu items.
6. When the setting you want appears on the display, press the Select button
to save the setting or
enter the submenu.
In order for faxing to function properly:
The printer's FAX connector (
- right side connector) must be connected to an active phone line.
See Setting Up the Printer With Equipment for setup details.
NOTE: You cannot fax with a DSL (digital subscriber line) or ISDN (integrated services digital
network) unless you purchase a digital line filter. Contact your Internet Service Provider for more
details.
If you are using the Dell Printer Fax Tools to send a fax from within an application, the printer must be
connected to a computer with a USB cable.
Fax Mode Main Menu
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From this
menu:
You can:
Phone Book
Specify the action for which you want to perform in your Phone Book.
View
Add
Remove
Modify
Print
For more information about your Phone Book, see Speed Dial.
On Hook Dial
Delay Fax
Press the Select button
if you want the printer to go off hook.
For more information, see Manually Dialing a Fax While Listening to a Telephone Line (On
Hook Dial).
Send a delayed fax or view faxes waiting to be sent.
Delay Until
View Pending
For more information about sending delayed faxes, see Send a Delayed Fax.
Auto Answer
Quality
Turn the Auto Answer feature on, off, or schedule a time for the feature to be enabled
and disabled.
On*
Scheduled
Off
Specify the quality (resolution) of the fax being sent.
Standard*
Fine
Superfine
Ultrafine
Dark
Use the left and right Arrow buttons
to specify the darkness setting (middle
setting is the default).
Fax Setup
Set various setup features for your printer's fax settings.
Reports
Ringing and Answering
Fax Printing
Dialing and Sending
Fax Blocking
For more information on any of the options listed under the Fax Setup heading, see Fax
Setup Menu.
*Factory default setting
Fax Setup Menu
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The option you select from the Fax Setupheading controls the settings shown on the display.
1. Use the left and right Arrow buttons to scroll through the available menus items.
2. When the setting you want appears on the display, press the Select button to save the setting.
3. If you want to change more settings in the Fax Setup menu, use the left and right Arrow buttons
to scroll through the available headings.
4. When the heading you want appears on the display, press the Select button
.
5. Use the left and right Arrow buttons to scroll through the available menu items.
6. When the setting you want appears on the display, press the Select button
to save the setting or
enter the submenu.
Fax Setup Menu
From this menu: You can:
Reports
Specify the type of report you would like to set print settings for.
Activity Report
Fax Confirmation
Print Reports
For more information on any of the options listed under the Reportsheading, see
Additional Fax Options.
Ringing and
Answering
Set various ringing and answering features for your printer's fax settings.
Ringer Volume
Answer Fax When
Ring Pattern
Fax Forward
Caller ID Pattern
For more information on any of the options listed under the Ringing and Answering
heading, see Additional Fax Options.
Fax Printing
Set the settings for how you want faxes to print.
Paper Size
Paper Type
Fit Fax to Page
Fax Footer
For more information on any of the options listed under the Fax Printing heading,
see Additional Fax Options.
Dialing and
Sending
Set various options controlling how your printer sends faxes.
Your Fax Number - use the keypad to enter your fax number. This is the
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number used on the fax footer.
Your Fax Name - use the keypad to enter your fax name. This is the name used
on the fax footer.
Dial Method
Redial Time
Redial Attempts
Dial Prefix
Dial Volume
Scan
Max Send Speed
Error Correction
Auto Fax Convert
For more information on any of the options listed under the Dialing and Sending
heading, see Additional Fax Options.
Fax Blocking
Add or remove numbers from which you want to block faxes.
Turn On/Off
Add
Remove
Modify
Print
Block No-ID
For more information about blocking faxes, see Blocking Faxes.
Additional Fax Options
The option you select from the various options on the Fax Setup menu controls the settings shown on the
display.
1. Use the left and right Arrow buttons
to scroll through the available menu items.
to save the setting.
2. When the setting you want appears on the display, press the Select button
3. If you want to change more of the additional settings in the menu, use the left and right Arrow
buttons to scroll through the available headings.
4. When the heading you want appears on the display, press the Select button
.
5. Use the left and right Arrow buttons to scroll through the available menu items.
6. When the setting you want appears on the display, press the Select button
to save the setting or
enter the submenu.
Additional Fax Options Menu
From this
menu:
You can:
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Activity
Report
Specify when you want a fax activity report to be printed.
On Request*
After 40 Faxes
Confirmation
Specify how often you want to print a fax confirmation.
On Error*
Off
Print for All
Print Reports Specify which report or log you want to print.
Activity Report
Send Log
Receive Log
Settings List
Ringer
Specify the volume of the ringer from the built-in speaker on the printer.
Volume
Off
Low*
High
Answer Fax
When
Specify how many rings you want to occur before the printer answers the fax if the printer
is in Auto Answer mode.
After 1 Ring
After 2 Rings
After 3 Rings*
After 4 Rings
NOTE: In order to use fax blocking you must have two or more rings selected.
Ring Pattern
Fax Forward
Specify a type of ring for which the printer will only answer incoming calls with that ring. If
Any is selected the printer answers all incoming calls.
Single
Double
Triple
Any*
Specify if you want your incoming faxes to be forwarded to another fax number.
Off*
Forward
Print & Forward
Caller ID
Pattern
Specify the Caller ID pattern you want to use.
Pattern 1*
Pattern 2
Pattern n
NOTE: The number of patterns shown is based on country selection.
Error
Specify if you want error correction enabled or not.
Correction
On*
Off
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Paper Size
Paper Type
Specify the size of paper in the paper input tray.
8.5x11"*
8.5x14"
A4*
NOTE: The default paper size is based on country selection.
Specify the type of paper in the paper input tray.
Auto Detect*
Plain
Coated
Photo
Transparency
Fit Fax to
Page
Specify if you want oversized faxes to be scaled to fit on the paper in the paper input tray.
Fit-to-Page*
Use Two Pages
Fax Footer
Dial Method
Redial Time
Specify if you want to insert the Time/Date/Page Number/System Identification footer at
the bottom of each fax received.
On*
Off
Specify the printer dialing method.
Touch-tone*
Pulse
Behind PBX
Specify the amount of time the printer should wait before attempting to send a non-
successful fax again.
1 Minute
2 Minutes*
3 Minutes
4 Minutes
5 Minutes
6 Minutes
7 Minutes
8 Minutes
Redial
Specify the number of times the printer should attempt to re-send a non-successful fax.
Attempts
0 Times
1 Time
2 Times
3 Times*
4 Times
5 Times
Dial Prefix
Specify a number up to eight digits that will be added to the beginning of each number
dialed.
NOTE: A pause is automatically inserted after the prefix when dialing occurs.
If no prefix is set:
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None*
Create
If a prefix is set:
Current prefix is displayed
None
Dial Volume
Scan
Specify the volume dial volume.
Off
Low*
High
Specify if you want the original document to be scanned into memory before or after
dialing the fax number.
Before Dial*
After Dial
Max Send
Speed
Specify the maximum speed at which a fax is sent.
2400
4800
7200
9600
12000
14400
16800
19200
21600
24000
26400
28800
31200
33600*
Auto Fax
Convert
Turn Auto Fax Convert on or off. If you are faxing a high-resolution document to a fax
machine that prints at a lower resolution, the printer automatically converts the resolution
to match that of the receiving fax machine.
On*
Off
Turn On/Off
Block No-ID
Turn fax blocking on or off.
On
Off*
Turn fax blocking for faxes without caller ID on or off.
On
Off*
* Factory default setting
Setup Mode
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Main menu Mode Main
Menu
Mode Submenu
Copy
Scan
Fax
Setup
Device Setup
Language
Country
Date/Time
Host Fax Settings
Button Beep
Power Save
Clear Timeout
Settings
Defaults
Copy/Fax paper size
Copy paper type
Set Defaults
Maintenance
1. From the main menu, use the left and right Arrow buttons
2. Press the Select button
to scroll to Setup.
.
3. Press the right Arrow button
Select button
until the heading you want appears on the display, and then press the
.
4. Use the left and right Arrow buttons
to scroll through the available menu items.
5. When the setting you want appears on the display, press the Select button
to save the setting or
enter the submenu.
Setup Mode Main Menu
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From this
menu:
You can:
Device Setup
Select the operator panel setting you want to reconfigure.
Language
Country
Date/Time
Host Fax Settings
Button Beep
Power Save
Clear Timeout Settings
For more information about any of the Device Setupoptions, see Additional Setup
Options.
Defaults
Change the default settings from the factory to settings you specify.
Copy/Fax paper size
Copy paper type
Set Defaults
For more information about any of the Defaults options, see Additional Setup Options.
Additional Setup Options
The option you select from the various options on the Setup mode main menu controls the settings shown
on the display.
1. Use the left and right Arrow buttons
to scroll through the available menu items.
to save the setting.
2. When the setting you want appears on the display, press the Select button
3. If you want to change more of the additional settings in the menu, use the left and right Arrow
buttons to scroll through the available headings.
4. When the heading you want appears on the display, press the Select button
.
5. Use the left and right Arrow buttons to scroll through the available menu items.
6. When the setting you want appears on the display, press the Select button
Additional Setup Options Menu
to save the setting.
From this menu: You can:
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Host Fax Settings
Button Beep
Specify if you want to allow the printer fax settings to be reconfigured from the
Printer Setup Utility software.
Allow*
Block
Specify if you want to hear a beep when you press buttons on the operator panel or
not.
On*
Off
Power Save
Specify how much time you want to elapse before the printer switches to Power Save
mode.
Never
After 60 min
After 30 min*
After 10 min
Now
Clear Settings
Timeout
Select how much time you want to elapse before the settings list is reset to the
defaults.
2 minutes*
Never
Copy/Fax Paper
Size
Specify the size of paper in the paper input tray.
8.5x11"*
8.5x14"
A4*
B5
A5
A6
L
2L
Hagaki
3x5"
3.5x5"
4x6"
5x7"
10x15 cm
13x18 cm
NOTE: The default paper size is based on country selection.
Copy Paper Type
Specify the type of paper in the paper input tray.
Auto Detect*
Plain
Coated
Photo
Transparency
Set Defaults
Press the Select button
to change the current settings on your printer to the
default settings.
*Factory default settings
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Maintenance Mode
Main menu Mode Main
Menu
Copy
Scan
Fax
Setup
Maintenance Ink Levels
Clean Cartridges
Align Cartridges
Print Test Page
1. From the main menu, use the left and right Arrow buttons
to scroll to Maintenance.
2. Press the Select button
.
3. Press the right Arrow button
Select button
until the heading you want appears on the display, and then press the
.
4. Use the left and right Arrow buttons
to scroll through the available maintenance tasks.
5. When the task you want appears on the display, press the Select button
to perform the task.
Maintenance Mode Menu
From this
menu:
You can:
Ink Level
Press the Select button
Press the Select button
to view the level of ink in both cartridges.
to clean the ink cartridges. A cleaning page prints. You may
Clean
Cartridges
discard the page when printing is complete.
Align
Cartridges
Press the Select button
discard the page when printing is complete.
to align the ink cartridges. An alignment page prints. You may
Print Test Page
Press the Select button
to print a test page. You may discard the page when printing
is complete.
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PictBridge Mode
When you plug your PictBridge-enabled camera into your printer, the printer automatically switches to
PictBridge mode.
Mode
Mode Main Menu
Pictbridge Paper Size
Photo Size
Layout
Quality
Paper Type
1. When your printer changes to PictBridge mode, press the right Arrow button
until the heading
you want appears on the display, and then press the Select button
.
2. Use the left and right Arrow buttons to scroll through the available menu items.
3. When the setting you want appears on the display, press the Select button
to save the setting.
PictBridge Mode Menu
From this
menu:
You can:
Paper Size
Specify the size of the paper in the paper input tray.
3.5x5"
4x6"
5x7"
8.5x11"*
L
2L
Hagaki
A6
A5
B5
A4*
10x15 cm
13 x 18 cm
NOTE: The default paper size is based on country selection.
Photo Size
Specify the size of the photos you want to print.
2.25x3.25"
3.5x5"
4x6"*
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5x7"
8x10"
8.5x11"
L
2L
Hagaki
A6
A5
B5
A4
60x80 mm
9x13 cm
10x15 cm
13x18 cm
20x25 cm
Using Layout - this is only displayed if there is a photo size and layout conflict. Press
the Select button
to resolve the conflict.
Layout
Specify the layout of the photos on the printed page.
Automatic*
Borderless
1 per page
2 per page
3 per page
4 per page
6 per page
8 per page
16 per page
1 centered
Quality
Specify the print quality (resolution) of the photos.
Automatic*
Draft
Normal
Photo
Paper Type
Specify the type of paper in the paper input tray.
Auto Detect*
Plain
Coated
Photo
Transparency
* Factory default setting
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Understanding Paper and Specialty Media
Guidelines
Loading Paper
Understanding the Automatic Paper Type Sensor
Loading Original Documents
Loading Paper
1. Fan the paper.
2. Lift the paper exit tray, and extend the paper support.
3. Insert paper into the paper input tray.
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NOTE: Do not force the paper into the printer.
4. Squeeze and slide the paper guides to rest against the edges of the paper.
5. Lower the paper exit tray.
6. Extend the paper exit tray stop to catch paper as it exits the printer.
NOTE: The paper exit tray can hold up to 50 sheets of paper.
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Print Media Guidelines for the Paper Input Tray
Load up to:
Make sure:
The paper guides rest against the edges of the paper.
100 sheets of plain paper
You load letterhead paper with the print side facing down and
the top of the letterhead going into the printer first.
You select Automatic, Draft, Normal, or Photo print quality.
Do not select Draft if you have a photo cartridge installed.
20 sheets of banner paper
You remove all paper from the paper input tray before
inserting banner paper.
You use banner paper designed for inkjet printers.
You place a stack of banner paper in front of the printer, and
feed in the first sheet.
The paper guides rest against the edges of the paper.
You select A4 Banner or Letter Banner paper size.
15 envelopes
The print side of the envelope faces down.
The envelopes are centered on the paper exit tray.
You print the envelopes with Landscape orientation.
NOTE: For Japanese customers: If you are mailing within Japan, the
envelope can be printed in Portrait orientation with the stamp in the
lower right corner, or in Landscape orientation, with the stamp in the
lower left corner. If you are mailing internationally, print Landscape
orientation with the stamp in the upper left corner.
You select the correct envelope size. Select the next biggest
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size if the exact envelope size is not listed, and set the left and
right margins so your envelope text is correctly positioned.
35 greeting cards, index cards,
postcards, or photo cards
The print side of the cards faces down.
The cards are centered on the paper exit tray.
You select Automatic, Normal, or Photo print quality.
75 sheets of photo, coated, or
glossy paper
The print side of the paper faces down.
The paper guides rest against the edges of the paper.
You select Automatic, Normal, or Photo print quality.
25 iron-on transfers
You follow the loading instructions on the iron-on transfer
packaging.
The print side of the transfer faces down.
The paper guides rest against the edges of the transfer.
You select Automatic, Normal, or Photo print quality.
75 transparencies
35 sheets of labels
The rough side of the transparencies faces down.
The paper guides rest against the edges of the transparencies.
You select Automatic, Draft, Normal, or Photo print quality.
The print side of the labels faces down.
The to of the labels feeds into the printer first.
The paper guides rest against the edges of the paper.
You select Automatic, Draft, Normal, or Photo print quality.
100 sheets of letterhead paper
100 sheets of custom size paper
The print side of the letterhead faces down.
The top of the letterhead feeds into the printer first.
The paper guides rest against the edges of the paper.
You select Automatic, Draft, Normal, or Photo print quality.
Your paper fits within these dimensions:
Width: 3.0 – 8.5 inches (76.2 – 215.9 mm)
Length: 5.0 – 14.0 inches (127.0 – 355.6 mm)
The print side of the paper faces down.
The paper guides rest against the edges of the paper.
You select Automatic, Draft, Normal, or Photo print quality.
Understanding the Automatic Paper Type Sensor
Your printer has an automatic paper type sensor that detects the following paper types:
Plain
Transparency
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Photo/glossy
If you load one of these paper types, the printer detects the paper type and automatically adjusts the
Quality/Speed settings.
Quality/Speed settings
Paper type
Black and Color Cartridges Installed Photo and Color Cartridges
Installed
Plain
Normal
Photo
Photo
Photo
Transparency Normal
Glossy/photo Photo
NOTE: Your printer cannot detect the paper size.
To choose paper size:
1. With your document open, click File
Print.
The Print dialog box opens.
2. Click Preferences, Properties, Options, or Setup (depending on your program or operating system).
The Printing Preferences dialog box opens.
3. On the Print Setup tab, select the paper size.
4. Click OK.
Unless you turn off the automatic paper type sensor, it always remains on. To turn off the automatic paper
type sensor for a specific print job:
1. With your document open, click File
Print.
The Print dialog box opens.
2. Click Preferences, Properties, Options, or Setup (depending on your program or operating system).
The Printing Preferences dialog box opens.
3. On the Print Setup tab, select the paper type.
4. Click OK.
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To turn off the automatic paper type sensor for all print jobs:
1. In Windows XP, click Start
Control Panel
Printers and Other Hardware
Printers and
Faxes.
In Windows 2000, click Start
Settings Printers.
2. Right-click the Dell AIO Printer 946 icon.
3. Click Printing Preferences.
The Printing Preferences dialog box opens.
4. On the Print Setup tab, select the paper type.
5. Click OK.
Loading Original Documents
Into the ADF
You can load up to 50 sheets of your original document (text side up) into the ADF for scanning, copying,
and faxing. The ADF is recommended for loading multiple-page documents.
NOTE: Do not load postcards, photo cards, photo paper, or small images in the ADF. Place these
items on the scanner glass.
Paper Guidelines for the ADF
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Load up to:
Make sure:
The document is loaded text side up.
50 sheets of letter size paper
The paper guides rest against the edges of the paper.
50 sheets of A4 size paper
50 sheets of legal size paper
The document is loaded text side up.
The paper guides rest against the edges of the paper.
The document is loaded text side up.
The paper guides rest against the edges of the paper.
50 sheets of two-, three-, or four-hole
pre-punched media
The paper fits within these dimensions:
Width: 8.27 – 8.5 inches (210.0 – 215.9 mm)
Length: 11.0 – 14.0 inches (279.4 – 355.6 mm)
The document is loaded text side up.
The paper guides rest against the edges of the paper.
50 sheets of edge-reinforced three-hole
copier media
The paper fits within these dimensions:
Width: 8.27 – 8.5 inches (210.0 – 215.9 mm)
Length: 11.0 – 14.0 inches (279.4 – 355.6 mm)
The document is loaded text side up.
The paper guides rest against the edges of the paper.
50 sheets of preprinted forms and
letterhead media
The paper fits within these dimensions:
Width: 8.27 – 8.5 inches (210.0 – 215.9 mm)
Length: 11.0 – 14.0 inches (279.4 – 355.6 mm)
The document is loaded text side up.
The paper guides rest against the edges of the paper.
The media absorbs ink well.
You allow the preprinted media to dry thoroughly before
use in the ADF.
You do not use media printed with metallic ink particles in
the ADF.
You avoid embossed designs.
50 sheets of custom size paper
The paper fits within these dimensions:
Width: 8.27 – 8.5 inches (210.0 – 215.9 mm)
Length: 11.0 – 14.0 inches (279.4 – 355.6 mm)
The document is loaded text side up.
The paper guides rest against the edges of the paper.
Onto the Scanner Glass
1. Open the top cover.
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2. Place the original document face down on the scanner glass.
NOTE: Make sure the upper left corner of the front of the item aligns with the arrow on the printer.
For portrait orientation:
For landscape orientation:
3. Close the top cover.
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Printing
Printing a Document
Printing Photos
Printing Envelopes
Printing Photos From a PictBridge-Enabled Camera
Printing a Document
1. Turn on your computer and printer, and make sure they are connected.
2. Load the paper. For more information, see Loading Paper.
3. With your document open, click File
Print.
The Print dialog box opens.
4. Click Preferences, Properties, Options, or Setup (depending on the program or operating system).
The Printing Preferences dialog box opens.
5. On the Print Setup and Advanced tabs, make any necessary changes for your document.
6. When you finish customizing your settings, click OK.
The Printing Preferences dialog box closes.
7. Click OK or Print (depending on the program or operating system).
Printing Photos
NOTE: Dell recommends you use a color cartridge and a photo cartridge for printing photos.
1. Turn on your computer and printer, and make sure they are connected.
2. Load the paper. For more information, see Loading Paper.
NOTE: Photo/glossy or coated paper is recommended for printing photos.
3. With your document open, click File
Print.
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The Print dialog box opens.
4. Click Preferences, Properties, Options, or Setup (depending on the program or operating system).
The Printing Preferences dialog box opens.
5. On the Print Setup tab, select Photo, then select the dpi settings for the photo from the drop-down
menu.
NOTE: To print borderless photos, select the Borderless check box in the Print Setup tab, and then
select the borderless paper size from the drop-down menu on the Advanced tab. Borderless printing
is only performed if you are using photo/glossy paper. The printout on non-photo paper contains a
2mm margin on all sides.
6. On the Print Setup and Advanced tabs, make any necessary changes for your document.
7. When you are finished customizing your print options, click OK.
The Printing Preferences dialog box closes.
8. Click OK or Print.
9. Remove each photo after it exits the printer to prevent your photos from sticking together or
smudging.
NOTE: Before placing your prints in a nonadhesive photo album or frame, allow sufficient time for the
prints to dry thoroughly (12 to 24 hours, depending on the ambient conditions). This maximizes the
life of your prints.
Printing Envelopes
1. Turn on your computer and printer, and make sure they are connected.
2. Load the envelope between the paper guides with the print side facing down, with the flap on the left
side.
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3. With your document open, click File
The Print dialog box opens.
Print.
4. Click Preferences, Properties, Options, or Setup (depending on the program or operating system).
The Printing Preferences dialog box opens.
5. On the Print Setup tab, select Landscape orientation.
NOTE: For Japanese customers: If you are mailing within Japan, the envelope can be printed in
portrait orientation with the stamp in the lower right corner or in landscape orientation with the stamp
in the lower left corner. If you are mailing internationally, print landscape orientation with the stamp
in the upper left corner.
Printing Photos From a PictBridge-Enabled Camera
Your printer supports PictBridge-enabled cameras.
1. Insert one end of the USB cable into the camera.
2. Insert the other end of the USB cable into the PictBridge port on the front of the printer.
Refer to the instructions included with your camera for selection of the appropriate camera USB
settings and PictBridge connection and usage information.
3. Turn on your digital camera.
The printer automatically enters PictBridge mode.
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4. Refer to the instructions included with your camera to begin printing photos.
NOTE: For many digital cameras, there are two USB mode selections: computer and printer (or PTP).
For PictBridge printing, the printer (or PTP) USB selection should be used. For more information, refer
to the documentation included with your camera.
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Copying
Copying Documents
Copying Photos
Collating Copies
Changing Copy Settings
Copying Documents
Using the Operator Panel
1. Turn on your printer.
2. Load the paper. For more information, see Loading Paper.
3. Load your original document. For more information, see Loading Original Documents.
4. From the main menu, use the left and right Arrow buttons
the Select button
to scroll to Copy, and then press
.
5. Make any necessary changes to the copy settings. For more information, see Copy Mode Menu.
6. Press the Start button
.
NOTE: If you press the Start button
without specifying a color selection, the copy is printed in
color by default.
Using Your Computer
1. Turn on your computer and printer, and make sure they are connected.
2. Load the paper. For more information, see Loading Paper.
3. Load your original document. For more information, see Loading Original Documents.
4. Click Start
Programs or All Programs
Dell Printers
Dell AIO Printer 946.
5. Select Dell All-In-One Center.
The Dell All-In-One Center opens.
6. Select the number of copies (1–99), and then specify the color setting from the Copy drop-down
menu.
7.
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7. Click See More Copy Settings to customize your copy.
8. When you finish customizing your settings, click Copy Now.
Copying Photos
Using the Operator Panel
1. Turn on the printer.
2. Load photo paper. For more information, see Loading Paper.
3. Load your original document. For more information, see Loading Original Documents.
4. From the main menu, use the left and right Arrow buttons
the Select button
to scroll to Copy, and then press
.
5. Press the right Arrow button
button
until Qualityappears on the display, and then press the Select
until Photoappears on the display, and then press the Select button
.
6. Press the right Arrow button
.
7. Press the Start button
.
Using Your Computer
1. Turn on the printer.
2. Load photo paper. For more information, see Loading Paper.
3. Load your original document. For more information, see Loading Original Documents.
4. Click Start
Programs or All Programs
Dell Printers
Dell AIO Printer 946.
5. Select Dell All-In-One Center.
The Dell All-In-One Center opens.
6. Click Preview Now.
7. Adjust the dotted lines to fit around the portion of the image you want to print.
8. Select the number of copies (1-99), and then specify the color settings from the Copy drop-down
menu.
9. Click See More Copy Settings to customize your copy.
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10. When you finish customizing your settings, click Copy Now.
Collating Copies
Using the Operator Panel
1. Turn on the printer.
2. Load the paper. For more information, see Loading Paper.
3. Load your original document. For more information, see Loading Original Documents.
4. From the main menu, use the left and right Arrow buttons
the Select button
to scroll to Copy, and then press
.
5. Press the right Arrow button
button
until Collateappears on the display, and then press the Select
.
6. Using the keypad or the left and right Arrow buttons
to create, and then press the Select button
, specify the number of copies you want
.
7. Press the Start button
.
Copy to Memoryappears on the display.
8. After the page is scanned, you are asked if there is another page.
If you have another page to scan:
a. Remove the original document from the scanner glass.
b. Place the next original document on the scanner glass.
c. Press the right Arrow button
button
until Yes appears on the display, and then press the Select
.
d. Repeat this process until all original documents are copied to memory.
If you do not have another page to scan:
Press the right Arrow button
until Noappears on the display and then press the Select button
. The document begins to print.
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Using Your Computer
1. Turn on your computer and printer, and make sure they are connected.
2. Load the paper. For more information, see Loading Paper.
3. Load your original document. For more information, see Loading Original Documents.
4. Click Start
Programs or All Programs
Dell Printers
Dell AIO Printer 946.
5. Select Dell All-In-One Center.
The Dell All-In-One Center opens.
6. Select the number of copies (1-99), and then specify the color setting from the Copy drop-down
menu.
7. Click See More Copy Settings to customize your copy.
8. Click the Advanced button.
The Advanced Copy Setting dialog box opens.
9. On the Print tab, select the Collate Copies check box.
10. Click OK.
11. When you are finished customizing your settings, click Copy Now.
Changing Copy Settings
1. Click Start
Programs or All Programs
Dell Printers
Dell AIO Printer 946.
2. Select Dell All-In-One Center.
The Dell All-In-One Center opens.
3. Select the number of copies (1-99) and color setting from the Copy drop-down menus.
4. Click See More Copy Settings to:
Choose a copy quality.
Select the paper size.
Select the original document size.
Lighten or darken your document.
Reduce or enlarge your document.
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5. Click the Advanced button to change options such as quality.
6. To make any changes, click the following tabs.
Click this tab:
To:
Print
Select the paper size and type.
Select borderless printing options.
Select the print quality.
Scan
Select the color depth and scan resolution.
Auto-crop the scanned image.
Image
Enhancements
Straighten images after scan (deskew).
Sharpen your blurry images.
Adjust the brightness of your image.
Adjust the color correction curve (gamma) of your image.
Image Patterns
Smooth the conversion of a gray image to a black and white dot pattern
(dither).
Remove image patterns from magazines or newspapers (descreen).
Reduce the background noise on your color document.
7. Click OK.
8. Click Copy Now.
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Scanning
Scanning Single-Page Documents and Single Photos
Scanning Multiple-Page Documents Using the ADF
Scanning Multiple-Page Documents or Multiple Images Using Your Computer
Editing Scanned Text Using Optical Character Recognition (OCR)
Editing Scanned Images
Saving an Image on Your Computer
E-mailing a Scanned Image or Document
Enlarging or Reducing Images or Documents
Scanning Single-Page Documents and Single Photos
NOTE: Do not load postcards, photo cards, photo paper, or small images in the ADF. Place these
items on the scanner glass.
Using the Operator Panel
1. Turn on your computer and printer, and make sure they are connected. If you want to scan over the
network, make sure your printer is connected to the network.
2. Load your original document. For more information, see Loading Original Documents.
3. Use the right right Arrow button
to scroll to Scan, and then press the Select button
to scroll to Scan To, and then press the Select button
.
4. Use the right right Arrow button
5. If your printer is connected locally:
.
a. The printer downloads the application list from the computer.
Use the left and right Arrow buttons
to scroll through the available applications to
which your scan to be sent.
b. When the application you want to use appears on the display, press the Select button
.
If your printer is connected to a network:
NOTE: This printer can only be attached to a network using a Dell Network Adapter (sold separately).
a. Use the left and right Arrow buttons
to scroll through the available computers to which
you want your scan to be sent.
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b. When the computer you want to scan to appears on the display, press the Select button
.
c. If the computer has a PIN number associated with it, use the keypad to enter the four-digit PIN.
NOTE: This can be found in the upper-right corner of the Dell All-In-One Center main page. For more
information, see Using the Dell All-In-One Center. The PIN is not required by default; it is only
requested if the PIN has been set.
d. Press the Select button
.
6. Press the Start button
.
The printer scans the page. When the scan is complete, a file is created in the selected application.
Using Your Computer
1. Turn on your computer and printer, and make sure they are connected.
2. Load your original document. For more information, see Loading Original Documents.
3. Click Start
Programs or All Programs
Dell Printers
Dell AIO Printer 946.
4. Select Dell All-In-One Center.
The Dell All-In-One Center opens.
NOTE: You can also open the Dell All-In-One Center from the operator panel on your printer. When
your printer is in Scanmode, press the Start button . The Dell All-In-One Center opens.
5. From the Send scanned image to: drop-down menu, select the program you want to use.
NOTE: If the program you want to use is not listed, select Search for more... in the drop-down
menu. On the next screen, click Add to locate and add the program to the list.
6. Click See More Scan Settings to customize your scan.
7. When you finish customizing your settings, click Scan Now.
When the printer completes scanning document or image, a file containing is created in the selected
application.
Scanning Multiple-Page Documents Using the ADF
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Using the Operator Panel
1. Turn on your computer and printer, and make sure they are connected.
2. Load your original document into the ADF. For more information, see Loading Original Documents.
3. Use the right right Arrow button
to scroll to Scan, and then press the Select button
to scroll to Scan To, and then press the Select button
.
4. Use the right right Arrow button
5. If your printer is connected locally:
.
a. The printer downloads the application list from the computer.
Use the left and right Arrow buttons
to scroll through the available applications to
which your scan to be sent.
b. When the application you want to use appears on the display, press the Select button
.
If your printer is connected to a network:
NOTE: This printer can only be attached to a network using a Dell Network Adapter (sold separately).
a. Use the left and right Arrow buttons
to scroll through the available computers to which
you want your scan to be sent.
b. When the computer you want to scan to appears on the display, press the Select button
.
c. If the computer has a PIN number associated with it, use the keypad to enter the four-digit PIN.
NOTE: This can be found in the upper-right corner of the Dell All-In-One Center main page. For more
information, see Using the Dell All-In-One Center. The PIN is not required by default; it is only
requested if the PIN has been set.
d. Press the Select button
.
6. Press the Start button
.
The printer scans all pages loaded in the ADF. When all pages in the ADF are scanned, a single file
containing all scanned pages is created in the selected application.
Using Your Computer
1. Turn on your computer and printer, and make sure they are connected.
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2. Load your original document into the ADF. For more information, see Loading Original Documents.
3. Click Start Programs or All Programs Dell Printers Dell AIO Printer 946.
4. Select Dell All-In-One Center.
The Dell All-In-One Center opens.
NOTE: You can also open the Dell All-In-One Center from the operator panel on your printer. When
your printer is in Scanmode, press the Start button . The Dell All-In-One Center opens.
5. From the Send scanned image to: drop-down menu, select the program you want to use.
NOTE: If the program you want to use is not listed, select Search for more... in the drop-down
menu. On the next screen, click Add to locate and add the program to the list.
6. Click See More Scan Settings to customize your scan.
7. When you finish customizing your settings, click Scan Now.
The printer scans all pages loaded in the ADF. When all pages in the ADF are scanned, a single file
containing all scanned pages is created in the selected application.
Scanning Multiple-Page Documents or Multiple Images
Using Your Computer
NOTE: Some programs do not support multiple-page scanning.
1. Turn on your computer and printer, and make sure they are connected.
2. Load your original document. For more information, see Loading Original Documents.
3. Click Start
Programs or All Programs
Dell Printers
Dell AIO Printer 946.
4. Select Dell All-In-One Center.
The Dell All-In-One Center opens.
NOTE: You can also open the Dell All-In-One Center from the operator panel on your printer. When
your printer is in Scanmode, press the Start button
. The Dell All-In-One Center opens on your
computer.
5. From the Send scanned image to: drop-down menu, select the program you want to use.
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NOTE: If the program you want to use is not listed, select Search for more... in the drop-down
menu. On the next screen, click Add to locate and add the program to the list.
6. Click See More Scan Settings to customize your scan.
7. Click the Advanced button.
The Advanced Scan Settings dialog box opens.
8. On the Scan tab, select the Scan multiple items before output check box.
9. Click OK.
10. When you finish customizing your settings, click Scan Now.
After you scan the first page, a prompt appears requesting the next page.
11. Place the next sheet on the scanner glass, and click Yes. Repeat until you finish scanning all pages.
12. When finished, click No.
When the printer completes scanning the last page or image, a single file containing all scanned pages
or images is created in the selected application.
Editing Scanned Text Using Optical Character
Recognition (OCR)
OCR software converts a scanned image to editable text within a word-processing program.
NOTE: For customers using Japanese or Simplified Chinese: Ensure you have OCR software installed
on your computer. A copy of OCR software was provided with your printer and should have installed at
the same time as your printer software.
1. Turn on your computer and printer, and make sure they are connected.
2. Load your original document. For more information, see Loading Original Documents.
3. Click Start
Programs or All Programs
Dell Printers
Dell AIO Printer 946.
4. Select Dell All-In-One Center.
The Dell All-In-One Center opens.
NOTE: You can also open the Dell All-In-One Center from the operator panel on your printer. When
your printer is in Scanmode, press the Start button
. The Dell All-In-One Center opens on your
computer.
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5. From the Send scanned images to: drop-down menu, select a word-processing or text-editing
program.
NOTE: If the program you want to use is not listed, select Search for more... in the drop-down
menu. On the next screen, click Add to locate and add the program to the list.
6. Click See More Scan Settings to customize your scan.
7. Click the Advanced button.
The Advanced Scan Settings dialog box opens.
8. On the Scan tab, select the Convert scanned item to text (OCR) check box.
9. Click OK.
10. When you finish customizing your settings, click Scan Now.
The scanned text opens in the program you selected.
Editing Scanned Images
1. Turn on your computer and printer, and make sure they are connected.
2. Load your original document. For more information, see Loading Original Documents.
3. Click Start
Programs or All Programs
Dell Printers
Dell AIO Printer 946.
4. Select Dell All-In-One Center.
The Dell All-In-One Center opens.
NOTE: You can also open the Dell All-In-One Center from the operator panel on your printer. When
your printer is in Scanmode, press the Start button
. The Dell All-In-One Center opens on your
computer.
5. From the Send scanned image to: drop-down menu, select your scan destination.
NOTE: If the program you want to use is not listed, select Search for more... in the drop-down
menu. On the next screen, click Add to locate and add the program to the list.
6. Click See More Scan Settings to customize your scan.
7. When you finish customizing your settings, click Scan Now.
When the image has finished processing, it opens in the program you selected.
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8. Edit the image using the tools available in your program. You may be able to:
Remove red eye
Crop your image
Add text to your image
Adjust the brightness and contrast of your image
For help, see the documentation that came with your graphics program.
Saving an Image on Your Computer
1. Turn on your computer and printer, and make sure they are connected.
2. Load your original document. For more information, see Loading Original Documents.
3. Click Start
Programs or All Programs
Dell Printers
Dell AIO Printer 946.
4. Select Dell All-In-One Center.
The Dell All-In-One Center opens.
NOTE: You can also open the Dell All-In-One Center from the operator panel on your printer. When
your printer is in Scanmode, press the Start button
. The Dell All-In-One Center opens on your
computer.
5. From the Productivity Tools section, click Save an image on my computer.
6. Follow the instructions on your computer screen to save an image on your computer.
E-mailing a Scanned Image or Document
1. Turn on your computer and printer, and make sure they are connected.
2. Load your original document. For more information, see Loading Original Documents.
3. Click Start
Programs or All Programs
Dell Printers
Dell AIO Printer 946.
4. Select Dell All-In-One Center.
The Dell All-In-One Center opens.
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NOTE: You can also open the Dell All-In-One Center from the operator panel on your printer. When
your printer is in Scanmode, press the Start button
. The Dell All-In-One Center opens on your
computer.
5. From the Productivity Tools section, click E-mail an image or document.
6. From the What is being scanned? menu, make a selection.
7. Follow the instructions on the screen to prepare the photograph or document for e-mail.
8. Click Next.
9. Open your e-mail program, write a note to accompany the attached document, and then send it.
NOTE: If you have questions about attaching documents to e-mail, consult the Help for your e-mail
program.
Enlarging or Reducing Images or Documents
1. Turn on your computer and printer, and make sure they are connected.
2. Load your original document. For more information, see Loading Original Documents.
3. Click Start
Programs or All Programs
Dell Printers
Dell AIO Printer 946.
4. Select Dell All-In-One Center.
The Dell All-In-One Center opens.
NOTE: You can also open the Dell All-In-One Center from the operator panel on your printer. When
your printer is in Scanmode, press the Start button
. The Dell All-In-One Center opens on your
computer.
5. Click Preview Now.
NOTE: If the size of the scan (found in the lower right of the preview window) appears in red, you do
not have the system resources available to perform the scan at the resolution or size you have
selected. To correct this problem, either reduce your resolution or the size of your scan area.
6. From the Productivity Tools section, select Enlarge or reduce an image.
7. Follow the instructions on the screen to select the size of your new image.
8. When you finish customizing your image, click Scan Now.
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Faxing
Setting Up the Printer With Equipment
Faxing Using the Printer Operator Panel
Sending a Fax From the Computer
Changing the Fax Setup
Speed Dial
Manually Dialing a Fax While Listening to a Telephone Line (On Hook Dial)
Send a Delayed Fax
Blocking Faxes
You do not need to connect your printer to a computer in order to fax. Use the printer operator panel for
basic faxing. See Faxing Using the Printer Operator Panel.
NOTE: For faxing instructions using the computer software, see Sending a Fax From the Computer.
Equipment
Benefits
See this section
printer
phone cord
Make copies and send and receive faxes
without the use of a computer.
Connecting directly to a
telephone wall jack
(provided)
printer
telephone (sold
separately)
two phone cords (one
provided)
Use the fax line as a normal
telephone line.
Set up your printer wherever your
telephone is.
Make copies and send and receive
faxes without the use of a
computer.
Connecting to a
telephone
printer
telephone (sold
separately)
Receive both incoming voice messages
and faxes.
Connecting to an
answering machine
answering machine
(sold separately)
three phone cords
(one provided)
printer
telephone (sold
separately)
Increase the number of phone connection Connecting to a
outlets. computer modem
computer modem
(sold separately)
three phone cords
(one provided)
USB cable (sold
separately)
NOTE: The phone cord (provided) must be plugged into the correct connector.
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Setting Up the Printer With Equipment
Connecting directly to a telephone wall jack
1. Connect one end of the phone cord to the FAX connector (
- left side connector).
2. Connect the other end of the phone cord to an active telephone wall jack.
Connecting to a telephone
1. Connect a phone cord from the FAX connector (
telephone wall jack.
- left side connector) on the printer to the
2. Remove the protective plug from the PHONE jack connector (
- right side connector).
3. Connect a phone cord from the telephone to the PHONE jack connector (
- right side connector).
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NOTE: If the phone communication is serial in your country (such as Germany, Sweden, Denmark,
Austria, Belgium, Italy, France, and Switzerland), you must remove the blue plug from the PHONE jack
connector (
- right side connector), and insert the supplied yellow terminator for your fax to work
correctly. You will not be able to use this port for additional devices in these countries.
Connecting to an answering machine
1. Connect a phone cord from the FAX connector (
telephone wall jack.
- left side connector) on the printer to the
2. Remove the protective plug from the PHONE jack connector (
- right side connector).
3. Connect a phone cord from the telephone to the answering machine.
4. Connect a phone cord from the answering machine to the PHONE jack connector (
connector).
- right side
NOTE: If the phone communication is serial in your country (such as Germany, Sweden, Denmark,
Austria, Belgium, Italy, France, and Switzerland), you must remove the blue plug from the PHONE jack
connector (
- right side connector), and insert the supplied yellow terminator for your fax to work
correctly. You will not be able to use this port for additional devices in these countries.
Connecting to a computer modem
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1. Connect a phone cord from the FAX connector (
telephone wall jack.
- left side connector) on the printer to the
2. Remove the protective plug from the PHONE jack connector (
- right side connector).
3. Connect a phone cord from the computer modem to the PHONE jack connector (
connector).
- right side
4. Connect a phone from the computer modem to a telephone.
NOTE: If the phone communication is serial in your country (such as Germany, Sweden, Denmark,
Austria, Belgium, Italy, France, and Switzerland), you must remove the blue plug from the PHONE jack
connector (
- right side connector), and insert the supplied yellow terminator for your fax to work
correctly. You will not be able to use this port for additional devices in these countries.
What if I Have a Digital Subscriber Line (DSL)?
DSL delivers digital data to a computer through a telephone line. Your printer is designed to work with
analog data. If you are faxing over a telephone line connected to a DSL modem, install a DSL filter to avoid
interference with the analog fax modem signal.
NOTE: ISDN (integrated services digital network) and cable modems are not fax modems and are not
supported for faxing.
1. Connect the DSL filter to an active telephone line.
2. Connect the printer directly to the output of the DSL filter.
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NOTE: Do not install any splitters between the DSL filter and the printer. Contact your DSL service
provider if you need more help.
Faxing Using the Printer Operator Panel
Sending a Fax
1. Make sure your printer is on and connected to an active telephone line.
2. Load your original document.
3. From the main menu, use the left and right Arrow buttons
Select button
to scroll to Fax, and press the
.
4. Use the keypad to enter the fax number.
NOTE: You can enter up to 64 digits.
5. Press the Start button
.
The printer scans your document and sends your fax to the number you entered. After the
transmission is complete, the printer beeps to let you know the fax is complete.
Sending a Broadcast Fax
A broadcast fax allows you to send the same fax to multiple fax numbers at once. You can enter up to 30
different numbers.
1. Make sure your printer is on and connected to an active telephone line.
2. Load your original document.
3. From the main menu, use the left and right Arrow buttons
to scroll to Fax, and press the
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Select button
.
4. Use the keypad to enter the fax number.
5. If you want to enter another fax number, press the Select button
.
6. Use the keypad to enter the fax number.
7. Repeat this process until you have entered all numbers to which the fax needs to be sent.
NOTE: You can also use the Phonebookor Redial Historyoptions to select phone numbers. Each
number you select or enter is added to the fax list until you press the Start button
.
8. Press the Start button
.
After you initiate the fax, the printer dials the first number, establishes a connection, sends the fax, breaks
the connection, and moves to the next number in the list. This continues until the list has been completed. If
the printer is unable to make a connection to a fax number, the printer moves to the next number in the list.
The number to which a connection was not established is moved to the end of the list, and it is tried again
when the rest of the list has been completed.
NOTE: Fax numbers to which the printer could not establish a connection are retried based on the
number of retries specified in the Dialing and Sending options. For more information, see Fax Setup
Menu.
Receiving a Fax Automatically
1. Make sure your printer is on and connected to an active telephone line.
2. Make sure Auto Answer is turned on or is currently within the scheduled on period.
a. From the main menu, use the left and right Arrow buttons
press the Select button
to scroll to Fax, and then
.
b. Press the right Arrow button
Select button
until Auto Answerappears on the display, and then press the
.
c. If you always want the printer to answer the phone when it rings, press the right Arrow button
until Yes appears on the display.
If you want to schedule a timeframe during which the printer answers the phone when it rings,
press the right Arrow button
until Scheduledappears on the display, and then use the
keypad to specify the times you want to turn Auto Answer on and off.
d. Press the Select button
.
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NOTE: If you have your printer connected to an answering machine and Auto Answer is turned on,
the answering machine answers the call. If a fax tone is detected, the answering machine is
disconnected and the printer receives the fax. If a fax tone is not detected, the answering machine
completes the call.
3. Set the number of rings the printer should allow before answering the incoming fax.
a. From the main menu, use the left and right Arrow buttons
press the Select button
to scroll to Fax, and then
.
b. Press the right Arrow button
Select button
until Fax Setupappears on the display, and then press the
until Ringing and Answeringappears on the display, and then
until Answer Fax Whenappears on the display, and then press
.
c. Press the right Arrow button
press the Select button
.
d. Press the right Arrow button
the Select button
.
e. Use the left and right Arrow buttons
to scroll through the available settings.
f. When the number of rings you want appears on the display, press the Select button
When the number of set rings is detected, the printer automatically receives the fax.
Receiving a Fax Manually
.
1. Make sure your printer is on and connected to an active telephone line.
2. Make sure the Auto Answer feature has been turned off.
a. From the main menu, use the left and right Arrow buttons
press the Select button
to scroll to Fax, and then
.
b. Press the right Arrow button
Select button
until Auto Answerappears on the display, and then press the
until Noappears on the display, and then press the Select
.
c. Press the right Arrow button
button
.
3. When there is an incoming fax, the display says Incoming Call: Press
or 3355# to receive
fax.
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Press the Start button
, or enter DELL# (3355#) on the keypad.
Sending a Fax From the Computer
Send faxes from computer files through the printer modem or the computer modem. Any file that can be
printed can be faxed.
Connecting Cables
If you want to fax through the printer modem, connect an active telephone line to the FAX connector (
- left side connector) on the printer.
If you want to fax through the computer modem, connect an active telephone line to the LINE connector (
- left side connector) on the computer's fax modem.
What if I Have a Digital Subscriber Line (DSL)?
DSL delivers digital data to a computer through a telephone line. Your printer is designed to work with
analog data. If you are faxing over a telephone line connected to a DSL modem, install a DSL filter to avoid
interference with the analog fax modem signal.
NOTE: ISDN (integrated services digital network) and cable modems are not fax modems and are not
supported for faxing.
1. Connect the DSL filter to an active telephone line.
2. Connect the printer directly to the output of the DSL filter.
NOTE: Do not install any splitters between the DSL filter and the printer. Contact your DSL service
provider if you need more help.
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Faxing Through the Printer Modem
Sending a Fax Using the Dell All-In-One Center
1. Turn on your printer and computer, and make sure they are connected.
2. Load your original document.
3. Click Start
Programs or All Programs
Dell Printers
Dell AIO Printer 946.
4. Select Dell All-In-One Center.
The Dell All-In-One Center opens.
5. Click the Fax Now button.
6. Follow the instructions on the screen to send your fax.
Sending Fax Using Dell Printer Fax Tools
Using the Dell Printer Fax Tools allows you the flexibility of faxing any document you are capable of printing.
1. With your document open, click File
Print.
The Print dialog box opens.
2. In the printer list, select Dell Printer Fax Tools.
3. Click OK or Print, and then follow the instructions on the screen.
Receiving a Fax
The printer modem only receives hardcopy documents. If you need to save soft copies of the faxes you
receive, you must scan the received document to a file (see Saving an Image on Your Computer), or receive
faxes using your computer modem (see Receiving a Fax Using Fax Console or Fax Service Management).
Faxing Through the Computer Modem
If an active telephone line is connected to the LINE connector ( ) on your computer modem, use Fax
Console (Windows XP only) or Fax Service Management (Windows 2000 only) to send and receive faxes:
Use Fax Console or Fax Service Management to print and receive files as faxes, or
Use the Dell All-In-One Center to first scan a document to a file, and then use Fax Console or Fax
Service Management to print the file to fax.
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Installing Fax Console in Windows XP
1. Click Start
Settings
Control Panel.
2. Double-click Add or Remove Programs.
The Add or Remove Programs dialog box opens.
3. Click Add/Remove Windows Components.
4. In the Components list, click to select the Fax Services box.
5. Click Next.
NOTE: You may be prompted to insert the Windows installation CD to finish installing this component.
6. Click Finish.
7. In the Add or Remove Programs dialog box, click Close.
Configuring Fax Console (Windows XP) or Fax Service Management
(Windows 2000)
1. Click Start
Programs or All Programs
Accessories
Communications
Fax
Fax
Console (Windows XP) or Fax Service Management (Windows 2000).
2. On the Welcome to Fax Configuration screen, click Next.
3. On the Sender Information screen, type the information you want to be displayed on your fax cover
page, and then click Next.
4. On the Select Device for Sending or Receiving Faxes screen, click the modem that is installed in
your computer in the Please select the fax device list.
5. If you want to disable the sending of faxes, clear the Enable Send check box.
6. Select the Enable Receive check box if you want to receive faxes.
NOTE: Selecting the Enable Receive check box allows you to receive faxes but may cause the
computer modem to answer all phone calls, in which case you may not receive voice mail.
7. Click the Manual answer button or Automatically answer after (user defined number of rings)
button.
8. Click Next.
9. On the Transmitting Subscriber Identification (TSID) screen, type the identification information
(usually your fax number and your name or business name) in the TSID box.
This information appears in the header area of the faxes you send and identifies your fax machine to
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the person who receives your faxes.
NOTE: The TSID is mandatory in some areas.
10. Click Next.
NOTE: If you enabled your machine to receive faxes in step 6, continue with step 11 – step 15.
11. On the Called Subscriber Identification (CSID) screen, type the CSID (appears to confirm the fax is
being sent to the correct recipient) that you want in the CSID box.
12. Click Next.
13. On the Routing Options screen, click to select the Print it on check box if you want each received fax
to be automatically printed. When you select this check box, select the printer to print the received fax.
NOTE: Your printer must be on and connected to your computer to automatically print faxes.
14. Click to select the Store a copy in a folder check box if you want to create an archive copy of each
fax.
15. Click Next.
16. Confirm the configuration settings in the Configuration Summary list, and then click Finish.
You are now ready to send or receive faxes.
Sending a Hardcopy Fax Using the Dell All-In-One Center
1. Make sure your computer modem is connected to an active telephone line. If you have DSL broadband
service on the same phone line that you are using to fax, you must also have a DSL filter installed.
Contact your Internet Service Provider for information.
2. Load your original document.
3. Click Start
Programs or All Programs
Dell Printers
Dell AIO Printer 946.
4. Select Dell All-In-One Center.
The Dell All-In-One Center opens.
5. From the Send scanned image to: drop-down menu, select File.
6. Click Scan Now, and save your file to the desired location.
7. Open the file you just scanned and saved.
8. Click click File
Print
The Print dialog box opens.
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9. In the printer list, select Fax.
10. Click OK or Print, and then follow the instructions on the screen.
Sending an Electronic Copy Fax Using Fax Console or Fax Service
Management
1. With the file open, click File
Print.
The Print dialog box opens.
2. In the printer list, select Fax.
3. Click OK or Print, and then follow the instructions on the screen.
Receiving a Fax Using Fax Console or Fax Service Management
1. Make sure your computer modem is connected to an active telephone line.
2. Click Start
Programs or All Programs
Accessories
Communications
Fax.
3. Click Fax Console or Fax Service Management.
If you selected the Enable Receive check box when configuring Fax Console or Fax Service
Management, you are now ready to receive a fax.
NOTE: Selecting the Enable Receive check box allows you to receive faxes but may cause the
computer modem to answer all phone calls, in which case you may not receive voice mail.
Viewing Sent and Received Faxes Using Fax Console or Fax Service
Management
NOTE: Only faxes sent and received by Fax Console can be seen by Fax Console.
1. Click Start
Programs or All Programs
Accessories
Communications Fax.
2. Click Fax Console or Fax Service Management.
The following folders appear:
Incoming-faxes currently being received
Inbox-faxes that have been received
Outbox-faxes scheduled to be sent
Sent Items-faxes successfully sent
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3. Select Inbox to view received faxes, or select Sent Items to view sent faxes.
Viewing the Status of a Fax Using Fax Console or Fax Service
Management
1. Click Start
Programs or All Programs
Accessories
Communications
Fax.
2. Click Fax Console or Fax Service Management.
The following folders appear:
Incoming-faxes currently being received
Inbox-faxes that have been received
Outbox-faxes scheduled to be sent
Sent Items-faxes successfully sent
3. Click the folder of your choice.
4. Select the fax in the right pane for which you want to view the status, and then click Preferences or
Properties.
5. Click the General tab, and view the Status line.
6. Click Close when you are finished.
Changing the Fax Setup
Using the Operator Panel
If you are using your printer as a standalone fax machine, you can change the fax settings from the Fax
mode menus on the operator panel. For more information about the settings, see Fax Mode.
Using the Printer Setup Utility
You can access the Printer Setup Utility if you want to configure the printer's fax settings from your
computer.
1. Click Start
Programs or All Programs
Dell Printers
Dell AIO Printer 946.
2. Select Printer Setup Utility.
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NOTE: In order for settings specified from the Printer Setup Utility to take effect on your printer,
ensure Allowis selected from Host Fax Settingssubmenu in Setup mode on your operator panel.
For more information, see Setup Mode.
Printer Setup Utility Tabs
On this tab:
You can:
Enter your name and fax number.
Send
Specify a maximum send speed and a print quality for outgoing faxes.
Choose whether to scan the entire document before dialing the number.
Choose whether to use error correction.
Specify when to print a fax usage report.
Specify when to print a fax activity report.
Receive
Choose whether you want to print a footer (date, time, and page number) on
each page.
Specify the printer to automatically resize oversize faxes so they print on one
page, or keep the oversize fax to scale and print on two pages.
Select whether you want to forward a fax or print it, and then forward it.
Manage blocked faxes.
Connection/Dialing
Specify the number of times you want the machine to redial and the time
between those attempts if the fax cannot be sent on the first try.
Select the phone line format you want to use (Pulse, Touch-tone, Behind a PBX).
Enter a dialing prefix.
Specify how you want to answer incoming calls (manually, if fax tones are
detected, or after a certain amount of rings).
Specify a distinctive ring if your phone line has distinctive ring service activated.
Speed Dial
Add to, create, or edit the speed dial or group speed dial lists.
Speed Dial
To make sending faxes easier, you can enter up to 99 speed dial numbers. Up to 89 individual fax numbers
can be stored, or 10 groups that can hold up to 30 phone numbers each.
Creating a Speed Dial List From the Operator Panel
1. From the main menu, use the left and right Arrow buttons
to scroll to Fax, and then press the
until Phone Bookappears on the display, and then press the Select
until Add appears on the display, and then press the Select button
Select button
.
2. Press the right Arrow button
button
.
3. Press the right Arrow button
.
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4. A quick dial number is automatically assigned by the printer. If you want to change the quick dial
number, use the left and right Arrow buttons
or the keypad to scroll to the quick dial number
for which you want to specify a contact.
NOTE: Number 01 through 89 are available for individual speed dial contacts.
5. When the quick dial number you want to use is shown on the display, use the keypad to enter the fax
number, and then press the Select button
.
6. Using the keypad, enter the name for the contact.
a. Find the number button that corresponds to the letter you want to enter, and press it repeatedly
until the correct letter appears.
b. Press the right Arrow button
to move to the next character space, or wait two seconds for
the text to be accepted.
NOTE: To enter a space between words, press the right Arrow button
twice.
c. Repeat the previous steps until you are finished entering text.
NOTE: To delete a character, press the left Arrow button
.
7. Press the Select button
.
The contact is saved.
Creating a Group Dial List From the Operator Panel
1. From the main menu, use the left and right Arrow buttons
Select button
to scroll to Fax, and then press the
.
2. Press the right Arrow button
button
until Phone Bookappears on the display, and then press the Select
until Add appears on the display, and then press the Select button
.
3. Press the right Arrow button
.
4. A quick dial number is automatically assigned by the printer. To specify you want to enter a group, use
the left and right Arrow buttons
or the keypad to scroll to the group contact quick dial number
to which you want to assign contacts.
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NOTE: Numbers 90 through 99 are reserved for group contact lists.
5. When the quick dial number you want to use is shown on the display, use the keypad to enter the first
fax number, and then press the Select button
.
6. You are asked if you want to enter another number to this group.
If you want to add another number:
a. Press the right Arrow button
button
until Yes appears on the display, and then press the Select
.
b. Use the keypad to enter the next fax number for the group, and then press the Select button
.
c. Repeat until all the fax numbers (up to 30) are specified for the group.
If you do not want to add another number:
Press the right Arrow button
until Noappears on the display, and then press the Select button
.
7. Using the keypad, enter the name of the group.
a. Find the number button that corresponds to the letter you want to enter, and press it repeatedly
until the correct letter appears.
b. Press the right Arrow button
to move to the next character space, or wait two seconds for
the text to be accepted.
NOTE: To enter a space between words, press the right Arrow button
twice.
c. Repeat the previous steps until you are finished entering text.
NOTE: To delete a character, press the left Arrow button
.
8. Press the Select button
.
The group contact is saved.
Creating a Speed or Group Dial List From the Computer
1. Click Start
Programs or All Programs
Dell Printers
Dell AIO Printer 946.
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2. Select Printer Setup Utility.
The Printer Setup Utility opens.
3. Click the Speed Dial tab.
Follow the instructions on the Speed Dial tab to add a new number to your speed dial list.
Using a Speed or Group Dial List
1. From the main menu, use the left and right Arrow buttons
Select button
to scroll to Fax, and then press the
.
2. Use the keypad to enter the one- or two-digit speed dial number.
NOTE: If you enter 1-99, the printer first checks the Phone Book to see if a contact exists for that
speed dial number. If a contact exists, the speed dial entry is used. If a contact does not exist, the
printer dials the number as entered.
3. Press the Start button
.
Manually Dialing a Fax While Listening to a Telephone
Line (On Hook Dial)
1. From the main menu, use the left and right Arrow buttons
to scroll to Fax, and then press the
until On Hook Dialappears on the display, and then press the
to make the printer go off hook.
Select button
.
2. Press the right Arrow button
Select button
.
3. Press the Select button
4. Enter the number to which you want to send a fax.
The printer dials the numbers as they are entered on the keypad.
5. Press the Start button
when you are ready to send the fax.
Send a Delayed Fax
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1. Make sure your printer is on and connected to an active telephone line.
2. Load your original document.
3. From the main menu, use the left and right Arrow buttons
Select button
to scroll to Fax, and then press the
.
4. Press the right Arrow button
Select button
until Delay Sending Faxappears on the display, and then press the
.
5. Press the right Arrow button
button
until Delay Untilappears on the display, and then press the Select
.
6. Use the keypad to specify the time you want the fax to be sent, and then press the Select button
.
7. If your printer is not in 24hr mode, you are prompted to specify if this time is AMor PM. Use the left and
right Arrow buttons
to scroll to the setting you want to use, and then press the Select button
.
8. Use the keypad to enter the number to which you want to send the fax, and then press the Select
button
.
9. If you want to enter another fax number:
a. Use the keypad to enter another number to which you want to send the fax, and then press the
Select button
.
b. Repeat until you have entered all the fax numbers to which you want to send the fax.
If you want to use the Phone Book to select a contact:
a. Press the Select button
.
b. Use the left and right Arrow buttons
to scroll through the available contacts.
c. When the contact you want to use appears on the display, press the Select button
.
d. Repeat until you have identified all the contacts to whom you want to send the fax.
10. Press the Start button
.
At the designated time, the fax number is dialed, and the fax is transmitted to the designated fax
number. If the fax transmission is unsuccessful, the unsuccessful number is tried again based on the
redial settings.
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Blocking Faxes
You can specify up to 50 numbers from which you want to block faxes. If the printer detects an incoming fax
from one of these numbers, the call is disconnected and Blocked Number Call Stoppedappears on the
display.
Creating a Blocked Fax List
1. From the main menu, use the left and right Arrow buttons
to scroll to Fax, and then press the
until Fax Setupappears on the display, and then press the Select
until Fax Blockingappears on the display, and then press the
until Add appears on the display, and then press the Select button
Select button
.
2. Press the right Arrow button
button
.
3. Press the right Arrow button
Select button
.
4. Press the right Arrow button
.
5. Using the keypad, enter the fax number from which you want to block faxes, and then press the Select
button
.
6. Using the keypad, enter the name of the blocked fax contact.
a. Find the number button that corresponds to the letter you want to enter, and press it repeatedly
until the correct letter appears.
b. Press the right Arrow button
to move to the next character space, or wait two seconds for
the text to be accepted.
NOTE: To enter a space between words, press the right Arrow button
twice.
c. Repeat the previous steps until you are finished entering text.
NOTE: To delete a character, press the left Arrow button
.
7. Press the Select button
.
8. If you want to enter another number:
a. Press the right Arrow button
until Yes appears on the display, and then press the Select
button
.
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b. Using the keypad, enter the fax number from which you want to block faxes, and then press the
Select button
.
c. Using the keypad, enter the name of the blocked fax contact.
d. Press the Select button
.
If you do not want to add another number:
Press the right Arrow button
until Noappears on the display, and then press the Select button
. The block fax entry is saved.
Turning Fax Blocking On
NOTE: In order to use fax blocking, you must have specified the printer to pick up after two or more
rings in the Answer Fax When menu. For more information, see Additional Fax Options.
1. From the main menu, use the left and right Arrow buttons
to scroll to Fax, and then press the
until Fax Setupappears on the display, and then press the Select
until Turn On/Off appears on the display, and then press the Select
until Onappears on the display, and then press the Select button
Select button
.
2. Press the right Arrow button
button
.
3. Press the right Arrow button
button
.
4. Press the right Arrow button
.
The fax blocking feature is turned on.
Blocking Faxes Without Caller ID
1. From the main menu, use the left and right Arrow buttons
to scroll to Fax, and then press the
until Fax Setupappears on the display, and then press the Select
until Block No-IDappears on the display, and then press the Select
until Onappears on the display, and then press the Select button
Select button
.
2. Press the right Arrow button
button
.
3. Press the right Arrow button
button
.
4. Press the right Arrow button
.
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5. The fax blocking feature is turned on.
If the printer detects a fax from a machine without Caller ID, the transmission is disconnected.
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Understanding the Software
Using the Dell All-In-One Center
Using Printing Preferences
Using Dell Picture Studio
Dell Ink Management System
Removing and Reinstalling Software
The printer software includes:
Dell All-In-One Center - Allows you to perform various scan, copy, fax, and print operations with
newly scanned and previously saved documents and images.
Printing Preferences - Allows you to adjust printer settings.
Dell Picture Studio™ - Allows you to manage, edit, display, print, and convert photos and other
types of images.
Dell Ink Management System™ - Warns you when your printer is running low on ink.
Using the Dell All-In-One Center
The Dell All-In-One Center allows you to:
Scan, copy, fax, and use productivity tools.
Select where you want to send the scanned image.
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Select the quantity and color of your copies.
Access troubleshooting and maintenance information.
Preview images you want to print or copy.
Manage photos (copy them to folders, print them, perform creative copying).
To access the Dell All-In-One Center:
1. Click Start
Programs or All Programs
Dell Printers
Dell AIO Printer 946.
2. Select Dell All-In-One Center.
The Dell All-In-One Center includes four main sections: Scan and Fax, Copy, Productivity Tools, and
Preview.
In this section: You can:
Preview Now
Select a portion of the preview image to scan.
View an image of what will be printed or copied.
Scan and Fax
Select the program where you want to send the scanned image.
Select the type of image being scanned.
Select how you will use the scan.
Select Fax Now.
Select Scan Now.
NOTE: Click See More Scan Settings to view all settings.
Copy
Select the quantity and color of your copies.
Select a quality setting for your copies.
Specify the blank paper size.
Adjust the size of the scanned area.
Lighten or darken your copies (this can also be accomplished using the operator
panel).
Enlarge or reduce your copies.
NOTE: Click See More Copy Settings to view all settings.
Productivity
Tools
Fax using PC modem.
E-mail an image or document.
Repeat an image several times on one page.
Enlarge or reduce an image.
Print an image as a multi-page poster.
Save an image on your computer.
Use MagiChop to save multiple photos.
Edit text found in a scanned document (Optical Character Recognition).
Modify an image with a photo editor.
For more information, click Help in the Dell All-In-One Center.
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Using Printing Preferences
Printing Preferences allows you to change the various printer settings. You can change your printer settings
in Printing Preferences depending on the type of project you want to create.
To access Printing Preferences:
1. With your document open, click File
Print.
The Print dialog box opens.
2. Click Preferences, Properties, Options, or Setup (depending on the program or operating system).
The Printing Preferences dialog box opens.
To access Printing Preferences when a document is not open:
1. In Windows XP, click Start
Faxes.
Control Panel
Printers and Other Hardware Printers and
In Windows 2000, click Start
Settings
Printers.
2. Right-click the printer icon, and then select Printing Preferences.
NOTE: Changes made to the printer settings from the Printers folder become the default settings for
most programs.
Printing Preferences Tabs
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Tab
Options
Print Setup
Quality/Speed - Select Automatic, Draft, Normal, or Photo depending on your desired
output quality. Draft is the fastest option but should not be selected if you have a photo
cartridge installed.
Media Type - Allows you to set the paper type manually, or have the printer sensor detect
the paper type automatically.
Paper Size - Select the size and type of paper.
Print in Black and White - Print your color images in black and white to save the ink in your
color ink cartridge.
NOTE: You cannot select this setting if you have selected Use Color Cartridge for all Black
Printing.
Borderless - Select the check box if you want to print borderless photos.
Orientation - Select how the document is arranged on the printed page. You can print using
portrait or landscape orientation.
Multiple Copies - Customize how the printer prints several photocopies of a single print job:
Collated, Normal, or Print Last Page First.
Advanced
2-Sided Printing - Select this to print on both sides of the paper.
Layout - Select Normal, Banner, Mirror, N-up, Poster, Booklet, or Borderless.
Automatic Image Sharpening - Automatically select the best image sharpening level based
on image content.
Dell Customer Experience Improvement Program - Allows you to access information about,
and change your status in, the Dell Customer Experience Improvement Program.
More Options - Allows you to specify Appearance Mode and Complete-A-Print settings.
Maintenance Install Print Cartridges
Clean Print Cartridges
Align Print Cartridges
Print a Test Page
Network Support
Using Dell Picture Studio
In Dell Picture Studio, you can explore digital photography and learn how to organize, create, or print
photos. There are two components to the Dell Picture Studio:
Paint Shop Photo Album 5
Click Start
Programs or All Programs
Dell Picture Studio 3 Paint Shop Photo Album
5
Paint Shop Photo Album 5.
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Paint Shop Pro Studio
Click Start
Programs or All Programs
Dell Picture Studio 3
Paint Shop Pro
Studio
Jasc Paint Shop Pro Studio.
Dell Ink Management System
Each time you print a job, a printing progress screen appears, which shows the progress of the print job as
well as the amount of ink remaining and the approximate number of pages remaining in the cartridge. The
page counter is hidden during the first 50 pages of cartridge use, until printing habits are learned and a
more accurate count can be given. The number of pages remaining changes as a result of the type of print
jobs the printer completes.
When your ink cartridge levels are low, a Low Ink Warning appears on your screen when you try to print.
This warning is displayed every time you print until you install a new ink cartridge. For more information on
replacing ink cartridges, see Replacing Ink Cartridges.
When one or both of your ink cartridges are empty, the Reserve Tank window appears on your screen when
you try to print. If you continue printing, the print job may not print as you expect.
If your black ink cartridge is out of ink, you can choose to print black from the color ink cartridge (Process
Black) by selecting Complete-A-Print before clicking the Continue Printing button. If you select
Complete-A-Print, and click Continue Printing, Process Black is used for all black printing until the black
cartridge is replaced, or the option is cleared from More Options, located on the Advanced tab of the
Printing Preferences. The Reserve Tank dialog does not display again until after the low ink cartridge has
been replaced. The Complete-A-Print check box is automatically reset when a new or different cartridge is
installed.
If your color ink cartridge is out of ink, you can choose to print color documents in grayscale by selecting
Complete-A-Print before clicking the Continue Printing button. If you select Complete-A-Print, and click
Continue Printing, all color documents will print in black and white until the color cartridge is replaced or
the option is cleared from More Options, located on the Advanced tab of the Printing Preferences. The
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Reserve Tank dialog box does not display again until after the low ink cartridge has been replaced. The
Complete-A-Print check box is automatically reset when a new or different cartridge is installed.
Removing and Reinstalling Software
If your printer does not function properly, or communication error messages appear when using your printer,
you can remove and reinstall the printer software.
1. Click Start Programs or All Programs Dell Printers Dell AIO Printer 946.
2. Select Uninstall Dell AIO Printer 946.
3. Follow the instructions on the computer screen.
4. Restart your computer.
5. Insert the Drivers and Utilities CD, and then follow the instructions on the screen.
If the installation screen does not appear:
a. In Windows XP, click Start My Computer.
In Windows 2000, double-click My Computer from your desktop.
b. Double-click the CD-ROM drive icon, and then double-click setup.exe.
c. When the printer software installation screen appears, click Personal Installation or Network
Installation.
d. Follow the instructions on your screen to complete the installation.
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Ink Cartridge Maintenance
Replacing Ink Cartridges
Aligning Ink Cartridges
Cleaning the Ink Cartridge Nozzles
CAUTION: Before performing any of the procedures listed in this section, read and follow
the "CAUTION: SAFETY INSTRUCTIONS" in your Owner's Manual.
Dell ink cartridges are available only through Dell. You can order more ink online at
www.dell.com/supplies or by phone. To order by phone, see "Ordering Ink Cartridges and Supplies" in
your Owner's Manual.
Dell recommends Dell ink cartridges for your printer. Dell does not provide warranty coverage for problems
caused by using accessories, parts, or components not supplied by Dell.
Replacing Ink Cartridges
1. Turn on your printer.
2. Lift the printer unit.
The ink cartridge carrier moves and stops at the loading position unless the printer is busy.
3. Press down on the ink cartridge lever to raise each ink cartridge lid.
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4. Remove the old ink cartridges.
5. Store the cartridges in an air-tight container, such as the storage unit you received with your photo
cartridge, or dispose of them.
6. If you are installing new ink cartridges, remove the sticker and transparent tape from the back and
bottom of each ink cartridge.
NOTE: The illustration below shows a black cartridge and a color cartridge (use for normal printing).
For photo printing, use a photo cartridge (sold separately) and a color cartridge.
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7. Insert the new ink cartridges. Make sure the black or photo ink cartridge is secure in the left ink
cartridge carrier, and the color ink cartridge is secure in the right ink cartridge carrier.
8. Snap each lid closed.
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9. Close the printer unit.
An alignment page automatically prints.
Aligning Ink Cartridges
Your printer automatically aligns the ink cartridges when they are installed or replaced. After you close the
printer unit, the alignment page prints. If you want to verify your ink cartridges are aligned, you can print an
alignment page.
You may also need to align ink cartridges when characters are not properly formed or are not aligned at the
left margin, or when vertical or straight lines appear wavy.
To align the ink cartridges from the operator panel:
1. Load plain paper. For more information, see Loading Paper.
2. From the main menu, use the left and right Arrow buttons
to scroll to Maintenance.
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3. Press the Select button
4. Use the left and right Arrow buttons
5. Press the Select button
.
to scroll to Align Cartridges.
.
A blue and black alignment page prints. The ink cartridges align as the page prints.
You may discard the alignment page when the alignment is complete.
To align the ink cartridges:
1. Load plain paper. For more information, see Loading Paper.
2. In Windows XP, click Start
Control Panel
Printers and Other Hardware
Printers and
Faxes.
In Windows 2000, click Start
Settings Printers.
3. Right-click the Dell AIO Printer 946 icon.
4. Click Printing Preferences.
The Printing Preferences dialog box opens.
5. Click the Maintenance tab.
6. Click Align Print Cartridges.
7. Click Print.
A blue and black alignment page prints. The ink cartridges align as the page prints.
You may discard the alignment page when the alignment is complete.
Cleaning the Ink Cartridge Nozzles
You may need to clean the nozzles when:
White lines appear in graphics or solid black areas.
Print appears smudged or too dark.
Colors fade, do not print, or do not print completely.
Vertical lines appear jagged or edges appear rough.
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To clean the ink cartridges from the operator panel:
1. Load plain paper. For more information, see Loading Paper.
2. From the main menu, use the left and right Arrow buttons
to scroll to Maintenance.
3. Press the Select button
4. Use the left and right Arrow buttons
5. Press the Select button
.
to scroll to Clean Cartridges.
.
The cleaning page prints. You may discard the cleaning page when printing is complete.
To clean the ink cartridge nozzles:
1. Load plain paper. For more information, see Loading Paper.
2. In Windows XP, click Start
Control Panel
Printers and Other Hardware
Printers and
Faxes.
In Windows 2000, click Start
Settings Printers.
3. Right-click the Dell™ All-In-One Printer 946 icon.
4. Click Printing Preferences.
The Printing Preferences dialog box opens.
5. Click the Maintenance tab.
6. Click Clean Print Cartridges.
The cleaning page prints. You may discard the cleaning page when printing is complete.
7. If the print quality has not improved, click Clean Again.
8. Print your document again to verify the improved print quality.
If you are still not satisfied with the print quality, wipe the ink cartridge nozzles, and then print your
document again.
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Troubleshooting
Setup Problems
General Problems
Error Messages
Improving Print Quality
Follow these tips when you troubleshoot your printer:
If the printer does not work, ensure that the printer is properly connected to the electrical outlet and
computer, if using a computer.
If an error message appears on the operator panel display, write down the exact message.
Setup Problems
Computer Problems
Verify your printer is compatible with your computer.
The printer supports Windows XP, Windows XP Professional x64 Edition, and Windows 2000.
Make sure you turned on both your printer and your computer.
Check the USB cable.
Ensure the USB cable is firmly connected to your printer and your computer.
Shut down the computer, reconnect the USB cable as shown on the Setting Up Your
Printer poster, and then restart the computer.
If the software installation screen does not appear automatically, install the software
manually.
1. Insert the Drivers and Utilities CD.
2. In Windows XP, click Start
My Computer.
In Windows 2000, double-click My Computer from your desktop.
3. Double-click the CD-ROM drive icon, and then double-click setup.exe.
4. When the printer software installation screen appears, click Personal Installation or
Network Installation.
5. Follow the instructions on your screen to complete the installation.
Determine if the printer software is installed.
Click Start
Programs or All Programs Dell Printers.
If Dell AIO Printer 946 does not appear in the list of programs, the printer software is not
installed. Install the printer software. For more information, see Removing and Reinstalling
Software.
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Correct communication problems between the printer and the computer.
Remove the USB cable from your printer and your computer. Reconnect the USB cable to
your printer and your computer.
Turn off the printer. Unplug the printer power cable from the electrical outlet. Reconnect
the printer power cable to the electrical outlet, and turn on the printer.
Restart your computer.
Set your printer as the default printer.
1. In Windows XP, click Start
Control Panel
Printers and Other
Hardware
Printers and Faxes.
In Windows 2000, click Start
Settings
Printers.
2. Right-click Dell AIO Printer 946, and select Set as Default.
Printer won't print and print jobs are stuck in the print queue
Check for multiple instances of the printer installed on your computer.
1. In Windows XP, click Start
Control Panel
Printers and Other
Hardware
Printers and Faxes.
In Windows 2000, click Start
Settings
Printers.
2. Check for multiple objects for your printer.
3. Print a job to each of these print objects to see which printer is active.
4. Set that print object as the default printer by right-clicking the printer icon and selecting
Set as Default Printer.
5. Delete the other copies of the print object by right-clicking the printer name and selecting
Delete. To prevent multiple instances of the printer in your Printers folder, make sure
you always plug the USB cable back into the same USB port that was originally used for
the printer. Also, do not install printer software multiple times from the Drivers and
Utilities CD.
Printer Problems
Ensure the printer power cable is firmly connected to the printer and the electrical
outlet.
Determine if the printer has been held or paused.
1. In Windows XP, click Start
Control Panel
Printers and Other
Hardware
Printers and Faxes.
In Windows 2000, click Start
2. Right-click the printer icon.
Settings
Printers.
3. Make sure Pause Printing is not selected. If Pause Printing is selected, click it to clear
the option.
Check for flashing lights on the printer.
For more information, see Error Messages.
Ensure you installed the ink cartridges correctly and removed the sticker and tape
from each cartridge.
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Make sure you loaded the paper correctly.
For more information, see Loading Paper.
Ensure the printer is not connected to a PictBridge-enabled camera.
For more information, see Printing Photos From a PictBridge-Enabled Camera.
General Problems
Fax Problems
Make sure an active telephone line is connected to the fax connector (
connector) on the back of your printer.
-left side
Make sure that if you are using a DSL or ISDN line, you are using a digital line filter on
the telephone line connecting your wall jack to the wall.
For more information, see What if I Have a Digital Subscriber Line (DSL)?..
Make sure the power supply, telephone, and answering machine connections are
secure.
Make sure the fax number, country code, and date/time are set correctly.
Make sure the telephone line is not in use by another device such as a dial-up modem
internet service. If it is, wait until the other device is finished before sending your fax.
Make sure the original document is loaded correctly.
For more information see Loading Original Documents.
Make sure the memory is not full. Dial the receiving number first, and then scan your
original document one page at a time.
Make sure the speed dial is set correctly.
Make sure the printer detects the dial tone.
Make sure the paper is loaded correctly.
For more information, see Loading Paper.
Make sure the printer doesn't have a paper jam.
For more information, see Paper Problems.
Paper Problems
Make sure you loaded the paper correctly.
For more information, see Loading Paper.
Use only paper recommended for your printer.
For more information, see Print Media Guidelines for the Paper Input Tray.
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Use a smaller amount of paper when printing multiple pages.
For more information, see Loading Paper.
Make sure the paper is not wrinkled, torn or damaged.
Check for a paper jam.
Near the ADF
1. Lift the ADF cover located to the left of the ADF input tray.
2. Firmly grasp the paper, and gently pull it from the printer.
3. Close the ADF cover.
4. Press the Select button
.
5. Resend your print job to print any missing pages.
Near the paper input tray
1. Lift the paper exit tray.
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2. Firmly grasp the paper, and gently pull it from the printer.
3. Lower the paper exit tray.
4. Press the Select button
.
5. Resend your print job to print any missing pages.
Near the paper exit tray
1. Raise the paper unit.
2. Firmly grasp the paper, and gently pull it from the printer.
3. Close the printer unit.
4. Press the Select button
.
5. Resend your print job to print any missing pages.
Near the rear access door
1. Open the rear access door.
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2. Firmly grasp the paper, and gently pull it from the printer.
3. Close the rear access door.
4. Press the Select button
.
5. Resend your print job to print any missing pages.
To prevent jams and misfeeds, make sure:
You place the printer on a flat, level surface.
You use paper recommended for inkjet printers.
You do not force the paper into the printer.
You do not load too much paper.
The paper guides rest against the edges of the paper.
You select the correct paper type and size.
Network Problems
If you are using a wireless network printer adapter, ensure you have the latest
firmware updates.
For the latest updates and information, visit support.dell.com.
Error Messages
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Error Message: What it indicates:
Solution:
Paper Jam
A paper jam exists in the
printer.
Clear the paper jam, and then press the Select
button
. For more information, see Paper
Problems.
Paper Out
The paper input tray is empty.
Load paper, and then press the Select button
.
For more information, see Loading Paper.
Incorrect Print
Head
One of the cartridges has an ID
that is not valid.
Remove the cartridges, and install the correct Color,
Black or Photo cartridge for your printer. For more
information, see Replacing Ink Cartridges.
Missing Print
Head
One of the cartridges is not
installed.
Install a Color, Black or Photo ink cartridge. For more
information, see Replacing Ink Cartridges.
Print Head Order The ink cartridges are installed
in the wrong carrier.
Remove the cartridges, and reinstall the ink
cartridges in the correct carriers. For more
information, see Replacing Ink Cartridges.
Print Carrier
Stall
The ink cartridge carrier has
stalled.
Clear the ink cartridge carrier jam, and then press the
Select button
.
Print Incomplete The ink cartridge carrier stopped Clear the ink cartridge carrier jam, and then press the
before all of the data was used.
Select button
.
Print Head Short The ink cartridge has a short.
Install a new Color, Black or Photo ink cartridge. For
more information, see Replacing Ink Cartridges.
Print Head
Programming
The printer is unable to program Install a new Color, Black or Photo ink cartridge. For
a print head ID.
more information, see Replacing Ink Cartridges.
Mono TSR Error An error was detected in the
Black ink cartridge.
Install a new Black ink cartridge. For more
information, see Replacing Ink Cartridges.
Color TSR Error
An error was detected in the
Color ink cartridge.
Install a new Color ink cartridge. For more
information, see Replacing Ink Cartridges.
Incorrect Home
Position
The printer could not locate the
correct home position of the ink
cartridge carrier.
Clear the ink cartridge carrier jam, and then press the
Select button
.
Head Select
The printer ID and ink cartridge Install a new Color, Black or Photo ink cartridge. For
ID records do not agree. more information, see Replacing Ink Cartridges.
Improving Print Quality
If you are not satisfied with the print quality of your documents, there are several different ways to improve
the print quality.
Use the appropriate paper. For example, use Dell Premium Photo Paper if you are printing photos with
a photo ink cartridge.
NOTE: Dell Premium Photo Paper may not be available in all areas.
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Select a higher print quality.
To select a higher print quality:
1. With your document open, click File
Print.
The Print dialog box opens.
2. Click Preferences, Properties, or Options (depending on your program or operating system).
The Printing Preferences dialog box opens.
3. On the Print Setup tab, select a higher quality setting.
4. Print your document again.
5. If the print quality does not improve, try aligning or cleaning the ink cartridges. For more information
on aligning, see Aligning Ink Cartridges and Cleaning the Ink Cartridge Nozzles.
For additional solutions, go to support.dell.com.
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Printer Specifications
Overview
Environmental Specifications
Power Consumption and Requirements
Fax Mode Capabilities
Print and Scan Mode Capabilities
Operating System Support
Memory Specifications and Requirements
Print Media Guidelines for the Paper Input Tray
Cables
Overview
Memory
32 MB SDRAM
4 MB FLASH
2 MB Fax
Connectivity
Printer life
USB 2.0 high-speed
Printer: 18,000 pages
Scanner: 18,000 scans
ADF: 18,000 scans
Environmental Specifications
Temperature/Relative Humidity
Condition Temperature Relative humidity (non-condensing)
Operation 61° to 90° F
8 to 80%
5 to 80%
Storage
34° to 140° F
Shipping
-14° to 140° F 5 to 100%
Power Consumption and Requirements
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Rated AC Input
110 V
Rated Frequency
60 Hz
Minimum AC input
90 VAC
255 VAC
0.39 A
Maximum AC input
Maximum input current
Average power consumption
Standby mode
Operational mode
7W
14W
Fax Mode Capabilities
When you scan to fax, your document will scan in at 100 dpi (dots per inch). You can fax black and white
documents.
In order for faxing to function properly:
The printer must be connected to an active phone line.
The printer must be connected to a computer with a USB cable.
NOTE: If you are faxing over a telephone line connected to a DSL modem, install a DSL filter to avoid
interference with the analog fax modem signal.
NOTE: You cannot fax with an ISDN (integrated services digital network) or cable modem. ISDN and
cable modems are not fax modems and are not supported for faxing.
Print and Scan Mode Capabilities
Your printer can scan from 72 to 19,200 dpi. Although your printer has this capability, Dell recommends
using the preset resolutions.
Print and scan resolution
Scan resolution
Print resolution
Glossy/Photo paper
All other media
300 x 600 dpi
Draft
150 x 150 ppi
300 x 300 ppi
600 x 600 ppi
600 x 600 dpi
Normal
Photo
1200 x 1200 dpi
4800 x 1200 dpi
600 x 600 dpi
1200 x 1200 dpi
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Operating System Support
The printer supports:
Windows XP Professional x64
Windows XP
Windows 2000
For Vista compatible drivers, consult www.support.dell.com.
Memory Specifications and Requirements
Your operating system must meet the minimum system requirements.
Operating system Processor speed (Mhz)
RAM
(MB)
Hard
disk
Windows XP
Professional x64
AMD Athlon 64, AMD Opteron, Intel Xeon with Intel EM64T
support, or Intel Pentium 4 with Intel EM64T support
256
1.5 GB
Windows XP
Pentium II 300
Pentium II 233
128
128
500 MB
500 MB
Windows 2000
Print Media Guidelines for the Paper Input Tray
Media type:
Sizes Supported:
Letter: 8.5x11 inches (215.9x279.4 mm)
Load up to:
100 sheets
Plain paper
A4: 8.27x11.69 inches (210.0x296.9 mm)
Legal: 8.5x14 inches (215.9x355.6 mm)
B5
A5
A6
L
2L
Banner paper
Envelopes
Letter Banner: 8.5x11 inches (215.9x279.4 mm) 20 sheets
A4 Banner: 8.27x11.69 inches (210.0x296.9 mm)
6 3/4 Envelopes: 3 1/4x6 1/2 inches
7 3/4 Envelopes: 3 7/8x7 1/ 2 inches
9 Envelopes: 3 7/8x8 7/8 inches
15 envelopes
10 Envelopes: 4 1/8x9 1/2 inches
Baronial 5 1/2 Envelopes: 4 3/8x5 3/4 inches
A2 Baronial Envelopes: 111x146 mm
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B5 Envelopes: 176x250 mm
C5 Envelopes: 162x229 mm
C6 Envelopes: 114x162 mm
DL Envelopes: 110x220 mm
Chokei 3 Envelopes: 120x235 mm
Chokei 4 Envelopes: 90x205 mm
Chokei 40 Envelopes: 90x225 mm
Kakugata 3 Envelopes: 216x277 mm
Kakugata 4 Envelopes: 197x267 mm
Kakugata 5 Envelopes: 190x240 mm
Kakugata 6 Envelopes: 162x229 mm
Greeting cards, index cards,
postcards, or photo cards
Photo/Post card: 4x6 inches
Index card: 3x5 inches
Hagaki
35 cards
Photo/glossy or coated paper
Letter: 8.5x11 inches (215.9x279.4 mm)
75 sheets
4x6 inches
5x7 inches
8x10 inches
Iron-on transfers
Transparencies
8.5x11 inches (215.9x279.4 mm)
25 iron-on
transfers
8.5x11 inches (215.9x279.4 mm)
75
transparencies
Labels
35 sheets
Custom size paper
The paper must fit the following dimensions:
100 sheets
Width: 3.0–8.5 inches (76.2x215.9 mm)
Length: 5.0x14.0 inches (127.0x355.6 mm)
Cables
Your printer uses a Universal Serial Bus (USB) cable (sold separately).
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Appendix
Dell Technical Support Policy
Contacting Dell
Warranty and Return Policy
Dell Technical Support Policy
Technician-assisted technical support requires the cooperation and participation of the customer in the
troubleshooting process and provides for restoration of the Operating System, application software and
hardware drivers to the original default configuration as shipped from Dell, as well as the verification of
appropriate functionality of the printer and all Dell-installed hardware. In addition to this technician assisted
technical support, online technical support is available at Dell Support. Additional technical support options
may be available for purchase.
Dell provides limited technical support for the printer and any Dell-installed software and peripherals.
Support for third-party software and peripherals is provided by the original manufacturer, including those
purchased and/or installed through Software & Peripherals (DellWare), ReadyWare, and Custom Factory
Integration (CFI/DellPlus).
Contacting Dell
You can access Dell Support at support.dell.com. Select your region on the WELCOME TO DELL SUPPORT
page, and fill in the requested details to access help tools and information.
You can contact Dell electronically using the following addresses:
World Wide Web
www.dell.com/
www.dell.com/ap/ (for Asian/Pacific countries only)
www.dell.com/jp/ (for Japan only)
www.euro.dell.com (for Europe only)
www.dell.com/la/ (for Latin American countries)
Anonymous file transfer protocol (FTP)
ftp.dell.com/
Log in as user: anonymous, and use your email address as your password.
Electronic Support Service
[email protected] (for Asian/Pacific countries only)
support.jp.dell.com/jp/jp/tech/email/ (for Japan only)
support.euro.dell.com (for Europe only)
Electronic Quote Service
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[email protected] (for Asian/Pacific countries only)
Warranty and Return Policy
Dell Inc. ("Dell") manufactures its hardware products from parts and components that are new or equivalent
to new in accordance with industry-standard practices. For information about the Dell warranty for your
printer, refer to the Owner's Manual.
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Licensing Notice
The printer resident software contains:
Software developed and copyrighted by Dell and/or third parties
Dell modified software licensed under the provisions of the GNU General Public License version 2 and
the GNU Lesser General Public License version 2.1
Software licensed under the BSD license and warranty statements
Software based in part on the work of the Independent JPEG Group.
Click the title of the document you want to review:
BSD License and Warranty Statements
GNU License
The Dell modified GNU licensed software is free software; you can redistribute it and/or modify it under the
terms of the licenses referenced above. These licenses do not provide you any rights to the Dell- or third-
party-copyrighted software in this printer.
Since the GNU licensed software that the Dell modifications are based upon is supplied explicitly without
warranty, use of the Dell modified version is similarly provided without warranty. See the warranty
disclaimers in the referenced licenses for additional details.
To obtain source code files for the Dell modified GNU licensed software, launch the Drivers and Utilities CD
that shipped with your printer and click Contact Dell, or refer to the "Contacting Dell" section of your
Owner's Manual.
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