USER GUIDE
Cisco Small Business Pro
SPA 500 Series IP Phones
Models 501G, 502G, 504G, 508G, and 509G
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1
Getting Started
This chapter provides an overview of this document and basic information about
your Cisco Small Business Pro IP phone. It contains the following sections:
•
•
•
About This Document
This guide describes the concepts and tasks necessary to use and configure your
Cisco Small Business Pro IP Phone.
NOTE The Cisco Small Business Pro IP Phone features vary, depending on the type of call
control system that you are using. This document describes using the Cisco Small
Business Pro IP Phones with a SIP phone system, such as the Cisco SPA 9000
Voice System or a Broadsoft or Asterisk system. If you are using your Cisco Small
Business Pro IP Phone with a Cisco Unified Communications 500 Series, see the
Cisco Unified Communications Manager Express for Cisco Small Business Pro IP
Phone SPA 50X (SPCP) User Guide.
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Getting Started
About This Document
1
Organization
This table describes the contents of each chapter in this document.
Title
Description
Chapter 1
Getting Started
A description of this book
and an overview of the Cisco
Small Business Pro IP
Phones.
Chapter 2
Chapter 3
How to connect and install
your phone.
How to perform basic phone
tasks, such as placing and
answering calls, transferring
calls, setting up call
forwarding, and picking up
calls.
Chapter 4
How to perform advanced
phone tasks, such as
configuring privacy and
security features, speed
dials, paging, and ring tones.
Chapter 5
Chapter 6
How to log in to and use the
phone’s web user interface.
How to use the Cisco SPA
500S.
Lists of and links to related
documentation.
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Getting Started
Overview of the Cisco Small Business Pro IP Phones
1
Overview of the Cisco Small Business Pro IP Phones
The Cisco Small Business Pro IP Phones are full-featured VoIP (Voice over Internet
Protocol) phones that provide voice communication over an IP network. The
phones provide traditional features, such as call forwarding, redialing, speed
dialing, transferring calls, conference calling and accessing voice mail. Calls can
be made or received with a handset, headset or over a speaker.
IP phones also have special features not available in traditional phones. The Cisco
Small Business Pro IP phones contain Ethernet ports, or ports that allow them to
be linked to the computer network. They also have additional Ethernet ports that
allow a computer to be connected to the network through the IP phone.
Unlike traditional phones, Cisco Small Business Pro IP phones require a separate
power source. You can power the phones by connecting them to a switch that
provides Power over Ethernet (PoE), or by using an optional PA100 power adapter.
The following table shows the Cisco Small Business Pro IP Phones covered in this
document and their respective features:
SPA 501G
SPA 502G
SPA 504G
SPA 508G
SPA 509G
Screen
Lines
Paper labels 128 X 64 monochrome LCD with backlight
8
1
4
8
12
Softkeys
4 fixed
4 dynamic
(redial,
cancel,
conference,
and transfer)
Navigation
Button
None
Four-way navigation key
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Getting Started
Understanding Your Phone’s Lines and Buttons
1
Understanding Your Phone’s Lines and Buttons
Use the following graphic and table to identify the parts of your phone.
Phone Components
Figure1 Phone Components
The photo above shows the Cisco SPA 509G to illustrate the Cisco Small Business
Numbered objects in the photo are explained in the following table.
#
1
2
Phone Feature
Description
Handset
Pick up to place or answer a call.
Message Waiting
Indicator
Displays solid red when you have a new voice mail
message. Flashes red during an incoming call.
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Getting Started
Understanding Your Phone’s Lines and Buttons
1
#
Phone Feature
Description
3
LCD Screen
Displays date and time, phone station name, line
extensions, and softkey options. (Not available on the
Cisco SPA 501G.)
4
Line keys
Indicates phone line status. (Not available on the Cisco
SPA 502G.)
When lit:
Green: Line is idle.
Red (steady): Line is active or in use.
Red (blinking): Line is on hold.
Orange: Line is unregistered (cannot be used).
These keys can also be programmed by your phone
system administrator to perform functions such as
speed dial, call pickup, or monitoring an extension.
5
Softkey buttons
Press a softkey button to perform the action shown on
the label on the LCD screen above.
Note: The Cisco SPA 501G has the following four
buttons:
Redial—Dials the last number called.
Cancel—Cancels an action (such as a transfer).
Conference—While on a call, press to start a
conference call and dial another number. After
the second party answers, press Conference
again to create the conference.
6
Navigation button
Press an arrow key to scroll left, right, up, or down
through items shown on the LCD screen. (Not available
on the Cisco SPA 501G.)
7
8
Messages button
Hold button
Press to access voice mail (must be set up by your
phone system administrator).
Press to place a call on hold.
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Getting Started
Understanding Your Phone’s Lines and Buttons
1
#
Phone Feature
Description
9
Setup button
Press to access a menu to configure features and
preferences (such as your directory and speed dials),
access your call history, and set up functions (such as
call forwarding).
For the Cisco SPA 501G, accesses the Interactive Voice
Response menu, which allows you to perform tasks like
getting the IP address of the phone. See the User Guide
documents on Cisco.com for more information. (See the
list of links at the end of this document.)
10
11
Mute button
Press to mute or unmute the phone. When phone is
muted, the button glows red. A flashing mute button
indicates the network connection cannot be found.
Volume button
Press + to increase the volume and - to lower the volume
of the handset, headset, speaker (when the handset is
off the phone, or ringer volume (when the handset is on
the phone).
12
13
14
Headset button
Speaker button
Keypad
Push to turn the headset on or off. When the headset is
on, the button glows green.
Push to turn the speaker on or off. When the speaker is
on, the button glows green.
Use to dial phone numbers, enter letters, and choose
menu items.
Softkey Buttons
The softkey buttons on your phone display may vary depending on your phone
model and the phone system setup. (Softkey buttons are not available on the
Cisco SPA 501G.) Press the Right Arrow or Left Arrow keys on the navigation
button to view additional softkey buttons.
Below is a partial listing of softkey buttons that may be available on your phone.
You may not have all of these softkey buttons on your phone, and you may have
additional buttons that are not listed here. For example, your phone administrator
may also provide custom softkey buttons on your phone, such as buttons that
provide a speed dial to a company number, or that access a specialized program
that runs on your phone. Contact your phone administrator for more information.
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Getting Started
Understanding Your Phone’s Lines and Buttons
1
Button
<< or >>
activ
Function
Move left or right through an entry without deleting characters.
Activates screen saver mode.
add
Add an entry.
bXfer
Performs a blind call transfer (transferring a call without speaking to the
party to whom you are transferring the call.)
cancel
cfwd
-cfwd
conf
Cancels any changes you have made (press before ok or save).
Forwards all calls coming to your phone to a specified number.
Clears call forwarding.
Initiates a conference call.
confLx
delChr
delete
dial
Conferences active lines on the phone together.
Deletes the last number or letter.
Deletes an entire item (for example, a number from the Call History list).
Dials a number.
dir
Provides access to phone directories.
dnd
Do Not Disturb; prevents incoming calls from ringing your phone.
Clears Do Not Disturb.
-dnd
edit
Opens an item so that you can edit numbers or letters, or enable or
disable a feature.
grPick
Allows you to answer a call ringing on an extension by discovering the
number of the ringing extension.
ignore
lcr
Ignores an incoming call.
Dials the Last Call Received.
Shows the Missed Calls list.
miss
park
Puts a call on hold at a designated “park” number. The call is parked on
the line until you unpark it or the caller disconnects. Must be configured
by your phone system administrator.
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Getting Started
Understanding Your Phone’s Lines and Buttons
1
Button
Function
pickup
Allows you to answer a call ringing on another extension by entering the
extension number.
phold
redial
resume
save
Puts a call on hold on an active shared line.
Displays a list of recently dialed numbers.
Resumes a call that is on hold.
Saves your changes.
select
starcode
unpark
xfer
Selects the highlighted item on the LCD screen.
Resumes a parked call.
Performs a call transfer.
xferLx
y/n
Transfers an active line on the phone to a called number.
Enters a submenu and when pressed, toggles between Yes or No to
enable or disable an option.
Using Keypad Shortcuts
When using the phone menus, you can use the keypad to enter the number shown
next to the menu or sub-menu item on the LCD screen. (Not applicable to the Cisco
SPA 501G.)
For example, to obtain your IP address on the Cisco SPA 504G, press the Setup
button and dial 9.
The IP address is displayed on the Network screen.
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Getting Started
Caring for Your Phone
1
The Cisco SPA 500S is a 32-button attendant console for the Cisco Small
Business Pro IP phones, providing 32 three-color (red, green, and amber)
programmable LEDS, with support for Broadsoft Busy Lamp Field and Asterisk
Line Monitoring. The Cisco SPA 500S attaches to the IP phone with the attachment
arm provided (not shown). It obtains power directly from the IP phone and does
not require a separate power supply. Two Cisco SPA 500S units can be attached
to a single IP phone to monitor a total of 64 separate lines. For more information on
Caring for Your Phone
The Cisco Small Business Pro IP phones are electronic devices that should not be
exposed to excessive heat, sun, cold or water. To clean the equipment, use a
slightly moistened paper or cloth towel. Do not spray or pour cleaning solution
directly onto the hardware unit.
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2
Installing Your Phone
This chapter describes how to install your Cisco Small Business Pro IP Phone and
connect it to your network. It contains the following sections:
•
•
•
•
•
•
•
•
•
•
•
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Installing Your Phone
Before You Begin
2
Before You Begin
Before you install and connect your phone, verify with your System Administrator
(if applicable) that the network is ready for the phone, read the safety notices, and
make sure you have all the phone parts and documentation available.
NOTE The RJ-11 port marked “AUX” is reserved for connection with the Cisco SPA 500S
Attendant Console that works with the IP phones. It is not for use as a telephone line
port.
!
CAUTION CAUTION: Do not plug a telephone line cord into the port marked “AUX.”
Phone Connections
The following photo shows where you need to connect parts of the phone.
Figure1 Phone Connections
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Installing Your Phone
Connecting the Handset
2
Connecting the Handset
STEP 1 Turn the phone body over to expose the ports on the back of the unit.
!
CAUTION Do not insert a telephone line cord into the auxiliary port.
STEP 2 Insert the long end of the phone cord into the handset port on the phone body that
is marked with a phone symbol.
STEP 3 (Optional) Route the phone cord through the cable slot.
STEP 4 Insert the other end of the phone cord into the port at the bottom of the handset
(not shown).
Installing the Stand (Optional)
NOTE Do not attach the desk stand if you want to mount the phone to the wall. If you are
attaching a Cisco SPA 500S attendant console, attach the console before attaching
the desk stand.
STEP 1 Connect the phone stand by lining up the tabs on the stand with the slots on the
phone body.
STEP 2 Slide the bottom tabs into the lower slots on the phone body and lightly press
down on the stand. It should easily slide into the upper stand slots. Do not force.
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Installing Your Phone
Mounting the Phone to the Wall (Optional)
2
Mounting the Phone to the Wall (Optional)
To mount the phone to the wall, you must purchase the MB100 wall mount bracket
kit.
Figure 2 MB100 Wall Mount Kit
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Installing Your Phone
Mounting the Phone to the Wall (Optional)
2
STEP 1 To attach the Mounting Bracket (MB), align the two cleats on the MB with the holes
in the phone’s base.
STEP 2 Orient the MB such that the phone’s Ethernet and handset ports are accessible
after installation.
STEP 3 Push the MB onto the phone’s base. Slide the MB upwards to lock it in place.
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Installing Your Phone
Mounting the Phone to the Wall (Optional)
2
STEP 4 (Optional) If a Wi-Fi or PoE dongle is installed, place in the tray.
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Installing Your Phone
Mounting the Phone to the Wall (Optional)
2
Plug in the Ethernet and power cables.
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Installing Your Phone
Mounting the Phone to the Wall (Optional)
2
STEP 5 Hang onto screws mounted in the wall.
Reversing the Handset Retention Tab
If you mount the phone to a vertical surface, you must reverse the handset
retention tab on the phone body so that the handset does not fall off the phone
when it is placed on the cradle.
STEP 1 Push the latch in.
STEP 2 Slide the retention tab up until it detaches from the phone.
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Installing Your Phone
Connecting the Power
2
STEP 3 Rotate the tab 180° and re-insert into the phone base. The tab now catches the
slot in the handset when the handset is placed onto the cradle.
Connecting the Power
If you are using an external power source, insert one end of the power cord into an
outlet and insert the other end of the power cord into the power port on the phone
body.
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Installing Your Phone
Connecting Your Phone to the Network
2
Connecting Your Phone to the Network
If you are using an Ethernet connection:
STEP 1 Insert one end of the Ethernet cable into the network port on the phone body
marked “SW.”
STEP 2 Insert the other end of the Ethernet cable into the appropriate device, such as a
network switch, on your network.
Connecting the Phone to the Wireless Network
You can use the Cisco WBP54G Wireless-G Bridge for Phone Adapters to connect
the IP phone to a Wireless-G network instead of the wired local network.
NOTE This procedure requires the optional Cisco SPA 9000 Voice System IP Phone
PA100 power adapter to provide power to the WBP54G.
To connect your phone to the Cisco WBP54G:
STEP 1 Configure the Cisco WBP54G using the Setup Wizard. See the instructions in the
Wireless-G Bridge for Phone Adapters Quick Installation Guide, available on
and locations.
STEP 2 During the Setup Wizard process, connect the Ethernet network cable of the
WBP54G to the back of the IP phone base station into the slot marked “SW.” See
STEP 3 Connect the power cable of the WBP54G to the power port on the IP phone base.
STEP 4 Plug the IP phone power adapter into the power port of the WBP54G.
STEP 5 Plug the other end of the IP phone power adapter into an electrical outlet.
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Installing Your Phone
Connecting a PC to Your Phone (Optional)
2
Connecting a PC to Your Phone (Optional)
To connect a PC to your phone (optional):
STEP 1 To provide network access to a PC, connect one end of an additional Ethernet
cable (not provided) to the PC port on the back of the phone body. See the
“Phone Connections” graphic.
STEP 2 Connect the other end of the Ethernet cable to the network port on your PC.
Connecting Wired and Wireless Headsets (Optional)
The IP phones support headsets from different manufacturers. For the latest
supported models, contact your reseller. Additional information can be found at
the manufacturer’s websites:
Each brand and type of headset may require different steps for connection.
Consult the documentation for your particular headset for more information. In
general, to connect a headset:
•
Wireless—Connect the headset’s telephone cord into the telephone port on
the back of the IP Phone.
•
Wired headsets—Connect the 2.5mm connector from the headset into the
headset port on the right side of the IP phone as shown in the following
graphic:
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Installing Your Phone
Verifying Phone Startup
2
Verifying Phone Startup
After receiving power and network connectivity, the phone executes a boot-up
sequence. During this sequence, phones with screens display the Cisco logo and
then “Initializing Network”. All of the lights on the phone will flash.
After your phone is successfully connected to the network and receives a basic
configuration, your phone line keys should glow green (on models with phone line
keys).
On models with screens, the phone displays the standard menu for the phone. The
date, name and number of the phone display on the top line of the LCD screen. At
the bottom of the LCD screen, softkeys are displayed over their associated soft
buttons.
On models with no screen, such as the Cisco SPA 501G, the lines should glow
green and you should hear a dial tone when picking up the handset or pressing the
speakerphone button.
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Installing Your Phone
Upgrading Your Phone’s Firmware
2
If the phone does not start, confirm your installation and connections. If these are
correct, try unplugging the phone and plugging it back in again. If you still don’t see
the display, then contact your phone administrator or Internet Telephony Service
Provider (ITSP).
Upgrading Your Phone’s Firmware
Your phone ships with pre-installed firmware. However, later firmware versions
may be available that add features and fix problems with your phone. You may
need to upgrade your phone to the latest firmware for ideal performance.
!
CAUTION If you are using your phone with an Internet Telephony Service Provider’s system,
do not upgrade your phone’s firmware without consulting your service provider.
Your provider may automatically upgrade your phones without any action on your
part necessary.
To upgrade your phone’s firmware, do one of the following:
•
Download the firmware from the Cisco website and install it from your PC.
See the following section for instructions.
•
Upgrade using the Cisco SPA 9000 Voice System Setup Wizard (if your
phone is part of a Cisco SPA 9000 Voice System network). See the Cisco
SPA 9000 Voice System Setup Wizard User Guide.
Determining Your Current Firmware Version
Cisco SPA 502G, SPA 504G, SPA 508G, SPA 509G:
STEP 1 Press the Setup button.
STEP 2 Scroll to Product Info and press select.
STEP 3 Scroll to Software Version. The firmware version number is displayed.
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Installing Your Phone
Upgrading Your Phone’s Firmware
2
Cisco SPA 501G:
STEP 1 Press the Setup button.
STEP 2 Enter 150, then press #. The firmware version is recited.
Download the Firmware
the Software Search box. Save the firmware to your desktop.
Get Your Phone’s IP Address
Before you upgrade, you’ll need the IP address of the phone you are upgrading. To
get your IP address:
Cisco SPA 502G, SPA 504G, SPA 508G, SPA 509G:
STEP 1 Press the Setup button.
STEP 2 Scroll to Network and press select.
STEP 3 Scroll to view Current IP. This is the IP address of your phone.
SPA 501G:
STEP 1 Press the Setup button.
STEP 2 Enter 110, then press #. The IP address is recited.
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Installing Your Phone
Upgrading Your Phone’s Firmware
2
Install the Firmware
STEP 1 Extract the firmware onto your PC.
NOTE If you are in a VPN connection, you may need to disconnect before proceeding so
that your PC can communicate directly with your phone for the upgrade.
STEP 2 Run the executable file for the firmware upgrade (for example, double click upg-
spa504-6-2-0.exe).
STEP 3 Click Continue after reading the message regarding upgrading and your service
provider.
STEP 4 Enter the IP address of your phone and verify the address of your PC.
STEP 5 Click OK. The system displays information about your phone’s current software
and hardware.
STEP 6 Click Upgrade to begin the upgrade.
NOTE Do not disconnect your phone’s power until the upgrade is complete (the lights on
your phone are no longer blinking).
STEP 7 Click OK to dismiss the status message of the upgrade.
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3
Using Basic Phone Functions
This chapter provides instructions on using your phone’s basic functions. It
includes the following sections:
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
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Using Basic Phone Functions
Using Phone Hardware and Accessories
3
Using Phone Hardware and Accessories
Using the Speakerphone
To use the speakerphone, press the Speaker button (the handset can be either on
or off hook).
Using the Headset with Your IP Phone
Install the headset as described in the “Connecting Wired and Wireless
NOTE Steps to use your headset with the IP phone may vary. Consult the user
documentation for your headset for more information.
To use a wired headset, press the Headset button on your phone and dial the
number to place a call, or press the headset button to answer a ringing call.
To use a wireless headset, lift the receiver off hook before speaking or listening
through the headset.
Switching Between the Handset/Headset/Speakerphone
During a Call
Any of these audio devices can be used during a call. Only one device at a time
can be used.
The handset can be on the hook when using the speakerphone or headset
function. If switching from the handset to the speakerphone, make sure the
speakerphone or headset light is illuminated before placing the handset back on
the hook. (If you are switching from the handset to a wireless headset, however, do
not replace the handset or you will disconnect the call.)
Sending Audio to the Phone Speaker
Choosing this option sends audio to the speaker when the handset is lifted.
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Using Basic Phone Functions
Using Phone Hardware and Accessories
3
NOTE Does not apply to the Cisco SPA 501G.
STEP 1 Press the Setup button.
STEP 2 Select Preferences.
STEP 3 Choose Send Audio to Speaker > edit.
STEP 4 Press y/n to enable or disable the feature.
STEP 5 Press ok.
STEP 6 Press save.
Choosing Your Preferred Audio Device
This option designates the headset or speaker phone as the preferred audio
device when the handset is not used.
NOTE Does not apply to the Cisco SPA 501G.
To choose your preferred audio device:
STEP 1 Press the Setup button.
STEP 2 Select Preferences.
STEP 3 Choose Preferred Audio Device and press edit.
STEP 4 Press option to view your choices. When the option you want is displayed, press
ok.
STEP 5 Press save.
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Using Basic Phone Functions
Adjusting Call Volume and Muting
3
Adjusting Call Volume and Muting
You can also change call volume settings from your PC using the IP Phone Web
Adjusting Call Volume
To adjust the volume of the handset or speaker, lift the handset or press the
Speaker button. Press + on the Volume button to increase the volume, or press - to
decrease the volume. Press Save (except on the Cisco SPA 501G model)
Adjusting the Ringer Volume
To adjust the ringer volume, press the Volume button when the handset is on the
phone and the speaker button is off. Press Save (except on the Cisco SPA 501G
model).
Using Mute
To mute the phone microphone, speaker, or headset microphone, press the Mute
button on the phone. The button glows red. Press the Mute button again to unmute.
If no audio device is on, pressing the Mute key has no effect. When switching from
the speaker phone to the handset, mute is turned off automatically.
Placing or Answering a Call
NOTE You may have to dial a number or numbers to reach an outside line. Ask your phone
administrator.
To place or answer a call, do one of these:
•
•
Pick up the receiver.
Press the Speaker button.
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Putting a Call on Hold
3
•
•
Press the Headset button.
Press a green line button (to place a call) or a red flashing line button (to answer
a call). (Not applicable to the Cisco SPA 502G).
If you are on a call and another call comes in, press the flashing red line button or
press the Hold button to place the call on hold and answer the incoming call.
To return to the first call, press the line button for the call or select it using the Up or
Down navigation button and press the Resume softkey (Cisco SPA 502G).
Using Dial Assistance
If dial assistance is enabled, when placing calls, you’ll see a list of matching
recently dialed or received phone numbers on the screen after you begin dialing.
NOTE Does not apply to the Cisco SPA 501G.
If you want to choose one of these numbers:
STEP 1 Use the navigation button to scroll down and highlight a phone number on the LCD
screen.
STEP 2 Press dial to complete the call.
this feature.
Putting a Call on Hold
To put a call on hold, press the Hold button. A series of beeps or music on hold
plays for the caller to indicate that the call is on hold. Only one call can be active at
a time. Pressing the Hold button places the active call on hold.
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Using Basic Phone Functions
Resuming a Call
3
Resuming a Call
To resume the call, press the flashing red line button for the call. (On the Cisco SPA
502G, press the resume softkey.)
Ending a Call
To end a call:
•
•
•
If you are using the handset, hang up.
If you are using the speakerphone, press the Speaker button.
If you are using the headset, either press the Headset button (wired) or replace
the receiver (wireless).
Transferring Calls
You can perform the following types of transfers:
•
Attended Transfer—You call the person to whom you are transferring the
call and either:
-
-
transfer the call while the phone is ringing.
wait for the person to answer before transferring the call.
•
Blind Transfer—You transfer the call without speaking to the other party to
which you are transferring the call.
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Transferring Calls
3
Performing an Attended Transfer
Cisco SPA 502G, SPA 504G, SPA 508G, SPA 509G:
STEP 1 During an active call, press xfer. The call is placed on hold and a new line is
opened to dial the number.
STEP 2 Either:
•
Enter the number to which you want to transfer the call, then press dial or
wait a few seconds.
•
Press dir and either choose a number from the personal directory or select
the Corporate Directory, then press dial.
If you hang up before the second call rings, the transfer fails and the first call
is disconnected. If you misdial, use the delChar, clear, or cancel key (not
applicable to the Cisco SPA 502G) to make your changes before the call is
transferred.
STEP 3 Press xfer after the phone begins to ring, or at any time after the phone is
answered.
Cisco SPA 501G:
STEP 1 During an active call, press the Transfer button.
STEP 2 Enter the number to which you want to transfer the call.
STEP 3 After the phone begins to ring or after the person you are calling answers, press
the Transfer button again.
Performing an Unattended (Blind) Transfer
Cisco SPA 502G, SPA 504G, SPA 508G, SPA 509G:
STEP 1 During an active call, press the bXfer softkey.
STEP 2 Enter the number to which you want to transfer the call and press dial. The call is
transferred with no further action required on your part.
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Using Basic Phone Functions
Redialing
3
Transferring a Held Call to an Active Call
NOTE Does not apply to the Cisco SPA 501G.
If you have a call on hold and an active call, you can transfer one of these calls to
the other call, connecting the two callers. (This differs from a conference call
because you no longer remain part of the call after the transfer.)
With an active call and one or more calls on hold, press the xferLx softkey.
•
If you have only one call on hold, the call is transferred to the active party
and you are disconnected.
•
If you have more than one call on hold, choose the held call you want to
transfer by pressing the line button of the call on hold.
Redialing
Cisco SPA 502G, SPA 504G, SPA 508G, SPA 509G:
To redial the last number called, press the redial softkey twice.
To redial another number:
STEP 1 Press the redial softkey and select the desired number.
STEP 2 (Optional) Press edit to select a number and modify it (for example, to add an area
code). When you’re done, press ok.
STEP 3 Lift the handset or press dial to automatically dial the selected number.
Cisco SPA 501G:
To redial the last number, press the Redial button.
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Using Basic Phone Functions
Viewing and Returning Missed Calls
3
Viewing and Returning Missed Calls
The LCD screen on your IP phone notifies you if a call came in that was
unanswered.
NOTE Does not apply to the Cisco SPA 501G.
To return a missed call:
•
If the LCD screen shows a missed call, press the lcr softkey to return the last
missed call. Press the miss softkey to view a list of missed calls, select a call,
and press dial.
•
If the LCD screen does not show a missed call, you can return a call from the
Missed Call list:
a. Press the Setup button.
b. Select Call History.
c. Select Missed Calls.
d. Choose the call you want to return and press dial.
NOTE If the call was from a long distance number, you may have to edit the call before
returning it. Press the edit softkey to edit the call and use the softkey buttons and
keypad to edit the number.
To view a list of all missed calls:
•
If the LCD screen shows a missed call, press the miss softkey to view a list of
missed calls.
•
If the LCD screen does not show a missed call:
a. Press the Setup button.
b. Select Call History.
c. Select Missed Calls.
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Turning the Missed Calls Shortcut On and Off
3
Turning the Missed Calls Shortcut On and Off
This option removes the lcr and miss softkeys that appear on the IP phone screen
when you miss a call.
NOTE Does not apply to the Cisco SPA 501G.
To access this option:
STEP 1 Press the Setup button.
STEP 2 Select Preferences.
STEP 3 Choose Miss Call Shortcut and press edit.
STEP 4 Press y/n to enable or disable the feature.
STEP 5 Press ok.
STEP 6 Press save.
Forwarding Calls
You can forward all calls, forward calls when the phone is busy or forward calls
when there is no answer.
You can also set call forwarding options from your PC using the IP Phone Web
NOTE For the Cisco SPA 501G, you can only use the IP Phone Web Interface or star codes
to set call forwarding. See the instructions below for the appropriate star codes.
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Forwarding Calls
3
Forwarding All Calls
Using the cfwd sofkey:
STEP 1 Press the cfwd softkey.
STEP 2 Enter a number to which to forward all calls; for example, your voice mailbox,
another extension, or an outside line. If forwarding calls to an outside line, be sure
to use any access and area codes required.
STEP 3 Press dial. The LCD screen displays Calls Forwarded.
Using the star code:
Press *72 and enter the number to which to forward all calls.
Using the Setup button:
STEP 1 Press the Setup button and select Call Forward > CFWD All Number.
STEP 2 Press edit.
STEP 3 Enter a number to which to forward all calls; for example, your voice mailbox,
another extension, or an outside line. If forwarding calls to an outside line, be sure
to use any access and area codes required.
STEP 4 Press ok.
STEP 5 Press save.
Forwarding Calls When Your Phone is Busy
Using the star code:
Press *90 and enter the number to which to forward calls.
Using the Setup button:
STEP 1 Press the Setup button and select Call Forward > CFWD Busy Number.
STEP 2 Press the edit softkey.
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Forwarding Calls
3
STEP 3 Enter a number to which to forward all calls (for example, another extension, or an
outside line.) If forwarding calls to an outside line, be sure to use any access and
area codes required.
To enter “vm” (will connect to voice mail if this feature has been set up by your
phone administrator), press the Right navigation button, press the alpha softkey,
and enter letters using the keypad. Press the Left navigation button.
STEP 4 Press ok.
STEP 5 Press save.
Forwarding Calls When You Don’t Answer the Phone
Using the star code:
Press *92 and enter the number to which to forward calls.
Using the Setup button:
STEP 1 In the Call Forward Screen, make sure CFWD No Ans Number is highlighted and
press the edit softkey.
STEP 2 Enter “vm” for voice mail, or a number to which to forward all calls; for example,
another extension, or an outside line. If forwarding calls to an outside line, be sure
to use any access and area codes required.
STEP 3 Press ok.
STEP 4 Press save.
Delaying Call Forwarding When You Don’t Answer the Phone
STEP 1 In the Call Forward Screen, make sure CFWD No Ans Delay is highlighted and
press the edit softkey.
STEP 2 Enter the number of seconds to delay forwarding calls, if there is no answer at your
phone.
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Using Basic Phone Functions
Setting Do Not Disturb
3
STEP 3 Press ok.
STEP 4 Press save.
Stopping Call Forwarding
To stop forwarding calls, press the -cfwd softkey.
You can also stop call forwarding by pressing the Setup button and selecting Call
Forward > edit. Press clear, then press ok. Press save.
Using star codes:
•
•
•
Enter *73 to deactivate call forwarding.
Enter *91 to deactivate call forward busy.
Enter *93 to deactivate call forward no answer.
Setting Do Not Disturb
Use the Do Not Disturb feature to prevent incoming calls from ringing your phone.
If you have voice mail configured, incoming callers immediately reach voice mail. If
voice mail is not configured, callers hear a busy signal or message.
You can also set Do Not Disturb from your PC using the IP Phone Web Interface;
NOTE For the Cisco SPA 501G, you can only set Do Not Disturb in the IP Phone Web
Interface or by using the star code.
Activating Do Not Disturb
Using the dnd softkey:
To activate Do Not Disturb, press the dnd softkey. The LCD screen indicates that
Do Not Disturb is turned on for your phone.
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Using Basic Phone Functions
Turning Call Waiting On and Off
3
Using the Setup button:
You can also access Do Not Disturb by performing the following steps:
STEP 1 Press the Setup button and select Preferences > Do Not Disturb.
STEP 2 Press the edit softkey.
STEP 3 Press y/n to choose y, then press ok.
STEP 4 Press save.
Using the star code:
Enter *78 to activate Do Not Disturb.
Deactivating Do Not Disturb
Using the -dnd softkey:
To deactivate Do Not Disturb, press the -dnd softkey.
Using the Setup button:
You can also deactivate Do Not Disturb by pressing the Setup button and
selecting Preferences > Do Not Disturb.
Using the star code:
Enter *79 to deactivate Do Not Disturb.
Turning Call Waiting On and Off
Call waiting alerts you when you are on a call by ringing your phone and displaying
a status message that another call is ringing. If you turn call waiting off, incoming
calls do not ring your phone if you are on another call, and the caller hears a busy
signal or message.
You can also turn call waiting on and off from your PC using the IP Phone Web
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Picking Up a Call
3
NOTE For the Cisco SPA 501G, you can only configure Call Waiting in the IP Phone Web
Interface or by using the star code.
Using the Setup button:
STEP 1 Press the Setup button.
STEP 2 Select Preferences.
STEP 3 Choose Call Waiting and press edit.
STEP 4 Press the y/n softkey to turn call waiting on or off.
STEP 5 Press ok.
STEP 6 Press save.
Using the star code:
•
•
•
•
Enter *56 to activate call waiting.
Enter *71 before dialing a number to activate call waiting for that call.
Enter *57 to deactivate call waiting.
Enter *72 before dialing a number to deactivate call waiting for that call.
Picking Up a Call
You can pick up a call that is ringing at another extension. Depending on the way
your phone network is configured, you can pick up a call in the following ways:
•
•
•
Pick up a call that is ringing at an extension in your group using the grPick
softkey. (Not available for the Cisco SPA 501G.)
Pick up a call that is ringing at specific extension using the pickup softkey.
(Not available for the Cisco SPA 501G.)
Pick up a call ringing at an extension that is configured on one of the line
buttons on your phone. Requires configuration by your phone administrator.
(Not available on Cisco SPA 502G.)
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Parking a Call
3
To pick up a call ringing at an extension in your group:
STEP 1 Press the grPick softkey. The phone displays any stations in the group that have
ringing calls. Press dial to see a list of calls.
STEP 2 Choose the call you want to pick up and press dial.
To pick up a call ringing at a specific extension:
STEP 1 Press the pickup softkey.
STEP 2 Enter the extension number of the phone from which you are picking up the call
and press dial.
STEP 3 Press dial again.
To pick up a call ringing at an extension that is configured on one of the line buttons
on your phone, press the flashing line button.
Parking a Call
You can “park” a call on a designated line so that another person in your company
can pick up the call. The call is active until it is “unparked” or the caller hangs up.
NOTE Not available on the Cisco SPA 501G.
To p a r k a c a l l :
STEP 1 While on an active call, press the park softkey.
STEP 2 Enter a number to identify the park line and press dial. The “park line number”
does not correspond with an actual phone extension number, and you can pick any
easily-remembered number (for example, 100). The call is then parked on that line,
and the caller hears “on hold” music or messages.
STEP 3 You or another person must then “unpark” the call.
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Using Basic Phone Functions
Placing a Three-Way Conference Call
3
To unpark a call, you can either use the unpark softkey (if you know the park line
number), or view a list of parked calls and unpark it from the list.
To unpark if you know the park line number:
STEP 1 Press the unpark softkey.
STEP 2 Enter the number of the park line (for example, the number that was entered in
Step 2 of “parking a call.”)
STEP 3 Press dial. The call is picked up on your phone.
To view a list of parked calls (and unpark from the list):
STEP 1 Press the Setup button.
STEP 2 Select Call Park Status.
STEP 3 Choose the parked call you want to retrieve and press unpark.
Placing a Three-Way Conference Call
You can perform conference calls by:
•
•
calling both numbers and pressing the conf softkey
conferencing an active and held call using the confLX softkey (not available
on Cisco SPA 501G)
Cisco SPA 502G, SPA 504G, SPA 508G, SPA 509G:
To initiate a conference call:
STEP 1 Press the conf softkey during an active call. The first call is placed on hold, a
second line is opened, and you hear a dial tone.
STEP 2 Dial the second person’s telephone number.
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Placing a Three-Way Conference Call
3
STEP 3 Press the conf softkey again. All three parties are connected in the conference
call.
When you hang up, the other two parties are disconnected.
Cisco SPA 501G:
STEP 1 Press the Conference button during an active call. The first call is placed on hold, a
second line is opened, and you hear a dial tone.
STEP 2 Dial the second person’s telephone number.
STEP 3 Press the Conference button again. All three parties are connected in the
conference call.
When you hang up, the other two parties are disconnected.
Conferencing a Held Call with an Active Call
NOTE Does not apply to the Cisco SPA 501G.
If you have a call on hold and an active call, you can create a conference call
between the active call, the call on hold, and you.
With an active call and one or more calls on hold, press the confLx softkey.
•
If you have only one call on hold, the conference call is created between the
three of you.
•
If you have more than one call on hold, choose the held call you want to
conference in by pressing the line button of the call on hold.
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Using Basic Phone Functions
Using the Phone Directories
3
Using the Phone Directories
Your IP phones provide several different types of phone directories, depending on
the phone model and what the system administrator has set up for the company.
In general, the phones provide the following types of directories:
•
•
Personal Directory—The personal directory provides a place for you to
store and view frequently dialed numbers. You can also dial numbers from
the directory.
Corporate Directory—The corporate directory lists the phones and
extension numbers in your company. Depending on your phone network
configuration, you may have the following directories available:
-
-
Corporate Directory (LVS)
Directory using Lightweight Directory Access Protocol (LDAP)
NOTE Not available for the Cisco SPA 501G.
Using Your Personal Directory
To access the Phone Directory, press the dir softkey, or press the Setup button
and select Directory.
You can also view and edit the directory from your PC using the IP Phone Web
To add a new entry to the directory:
STEP 1 In the Directory screen, when New Entry is selected, press the add softkey.
STEP 2 Use the keypad to enter the name of the directory entry. Press the number key
multiple times to move to a different letter under that number. (For example, to
enter “Mary,” you would press 6 and then pause (for M); press 2 and then pause
(for A), press 7 three times rapidly (for R), then press 9 three times rapidly (for Y).
Use the delChr softkey to delete letters, the <<< and >>> softkeys to move one
character to the left or the right, or the clear softkey to clear the entire name. When
finished with the name, use the navigation button to go down to the Number field.
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Using Basic Phone Functions
Using the Phone Directories
3
STEP 3 Enter the phone number, including any digits you must dial to access an outside
line and the appropriate area code, if necessary.
STEP 4 (Optional) To change the ring type for the caller:
a. Press the option softkey.
b. Scroll through the available ring types.
c. Press the play softkey to play the selected ring tone or the select softkey to
assign that ringtone to the person whose number you are adding to the
directory.
STEP 5 Press save to save the entry.
Using the Corporate Directory
NOTE Depending on your Internet Telephony Service Provider or corporate network
setup, you may not have a corporate directory available to you.
To use the corporate directory:
STEP 1 Press the dir softkey, or press the Setup button and select Directory.
STEP 2 Select Corporate Directory.
STEP 3 Choose and entry and press the dial softkey. Press cancel to exit.
To use the Lightweight Directory Access Protocol (LDAP) directory:
STEP 1 Press the dir softkey, or press the Setup button and select Directories.
STEP 2 Scroll to the LDAP Directory Name and press Select.
NOTE The name of the LDAP directory is configured by the phone administrator and can
differ.
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Using Basic Phone Functions
Using the Call History Lists
3
STEP 3 Enter information in the fields and press search.
STEP 4 In the results, press Dial to dial the contact, or choose one of the other options.
Using the Call History Lists
You can also view the Call History Lists from your PC using the IP Phone Web
NOTE You can only view call history lists for the Cisco SPA 501G using the IP Phone Web
Interface.
Viewing the Call History Lists
To view the Call History lists:
STEP 1 Press the Setup button.
STEP 2 Select Call History.
STEP 3 Select the Call History list you want to view. Available Call History lists are:
•
•
•
Redial List—Shows the last 60 numbers dialed from your phone.
Answered Calls—Shows the caller ID of the last 60 answered calls.
Missed Calls—Shows the last 60 missed calls.
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Using Basic Phone Functions
Using the Call History Lists
3
Calling from the Call History Lists
To dial a number from one of the Call History lists:
STEP 1 Choose the call.
STEP 2 Press dial.
NOTE If the call was from a long distance number, you may have to edit the call
before dialing it. Press the Edit softkey to edit the call and use the softkey
buttons and keypad to edit the number.
Deleting a Number from the Call History Lists
STEP 1 In the Redial, Answered Calls, or Missed Calls list, choose the call.
STEP 2 Press delete.
STEP 3 Press OK.
Saving a Call History List Number to Your Directory
STEP 1 In the Redial, Answered Calls, or Missed Calls list, choose the call.
STEP 2 Use the navigation button to scroll to the right to access more softkey button
options, and press save.
STEP 3 Edit the information (if desired) and press save again. The entry is added to your
directory.
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Using Basic Phone Functions
Setting or Changing a Phone Password
3
Setting or Changing a Phone Password
You can set or change the password for your phone to prevent unauthorized use.
To set a password for your phone:
STEP 1 Press the Setup button.
STEP 2 Select Set Password.
STEP 3 Enter a numeric password. Enter the same password twice.
STEP 4 Press save.
Accessing Voicemail
To access voicemail, press the Messages button on your phone. Your system
administrator should configure your phone with the correct voicemail number so
that pressing the Messages button automatically dials your voicemail system.
If you need to change the number for your voicemail (for example, if your phone is
not part of a Cisco SPA 9000 Voice System and you have external voicemail),
perform the following steps:
STEP 1 Press the Setup button.
STEP 2 Scroll to Voice Mail and press select.
STEP 3 Enter the number to dial for voicemail. For a Cisco SPA 9000 Voice System, this is
normally “vmm.” For an external system, enter the phone number, including any
digits you must dial to reach an outside line.
TIP To clear the field of a previous entry, press clear. To enter letters, press the Right
navigation button to scroll, then press the alpha softkey.
STEP 4 Press save.
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Using Advanced Phone Features
Configuring Privacy and Security Features
4
Configuring Privacy and Security Features
You can also configure these features using your PC and the IP Phone Web
NOTE For the Cisco SPA 501G, configure these features using the IP Phone Web Interface
or use the star codes (described below).
Blocking Caller ID
You can block Caller ID from your phone so that your phone number will not
appear to the person you call.
Using the Setup button:
STEP 1 Press the Setup button.
STEP 2 Select Preferences.
STEP 3 Choose Block Caller ID and press edit.
STEP 4 Press y/n to choose yes.
STEP 5 Press ok.
STEP 6 Press save.
Using the star code:
Press *67 before dialing the number. (Caller ID blocking will remain enabled until
you enter *68.)
Blocking Anonymous Calls
Blocking anonymous calls prevents calls with unknown Caller ID from ringing your
phone. (For example, if a caller set his phone to not display Caller ID, the call is
considered anonymous.) These callers receive a busy signal or message.
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Using Advanced Phone Features
Configuring Privacy and Security Features
4
Using the Setup button:
STEP 1 Press the Setup button.
STEP 2 Select Preferences.
STEP 3 Choose Block Anonymous Call and press edit.
STEP 4 Press y/n to choose yes.
STEP 5 Press ok.
STEP 6 Press save.
Using the star code:
Press *77. Anonymous call rejection will be enabled until you enter *87.
Using Secure Call
With the secure call feature, the active call is encrypted so that others cannot
eavesdrop. Before enabling Secure Call, ask your service provider if Secure Call is
available.
Using the Setup button (not applicable to Cisco SPA 501G):
STEP 1 Press the Setup button.
STEP 2 Select Preferences.
STEP 3 Choose Secure Call and press edit.
STEP 4 Press y/n to choose yes.
STEP 5 Press ok.
STEP 6 Press save. When you dial, you will hear a tone before the call.
Using star codes:
•
•
*16—Activate Secure Call feature for all calls.
*18—Activate Secure Call feature for a single call.
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Enabling Dial Assistance
4
To deactivate secure call:
•
•
*17—Deactivate Secure Call feature for all calls.
*19—Deactivate Secure Call feature for a single call.
Enabling Dial Assistance
If you enable dial assistance, when you place calls, the LCD will display phone
numbers based on the best matched entries in the Directory and Call History lists.
NOTE Dial assistance is not available on the Cisco SPA 501G.
To enable dial assistance:
STEP 1 Press the Setup button.
STEP 2 Select Preferences.
STEP 3 Choose Dial Preferences and press edit.
STEP 4 Press y/n to choose yes.
STEP 5 Press ok.
STEP 6 Press save.
If dial assistance is enabled, when placing calls, use the navigation button to scroll
down, highlight a phone number on the LCD screen, and press dial to complete the
call.
Creating Speed Dials
You can configure different types of speed dials:
You can assigned unused line buttons on your phone to act as a speed dial.
•
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Using Advanced Phone Features
Creating Speed Dials
4
•
•
Depending on how your extensions are configured and how many line
buttons are on your phone, you can have up to 7 speed dials on the line
buttons.
You can create speed dials assigned to a number, that, when pressed on
the keypad, dials the number assigned to it. You can have up to 8 of these
speed dials. Each speed dial can be a phone number, IP address or URL.
You can create and edit speed dials using your PC and the IP Phone Web
NOTE For the Cisco SPA 501G, create speed dials using the IP Phone Web Interface.
Creating Speed Dials on Unused Line Buttons
STEP 1 Press the unused line button and hold down for three seconds. The Define Speed
Dial window displays.
STEP 2 Enter the name for the speed dial.
STEP 3 Press the Down Arrow key to reach the phone number field. Enter the phone
number and press Save.
STEP 4 After creating the speed dial, it displays next to the line button. Press the line
button to use the speed dial.
NOTE For the Cisco SPA 501G or Cisco SPA 502G, your phone administrator can use the
web interface to create speed dials on unused line buttons. This is an
administrative function available from the Admin > Advanced Configuration pages.
Creating Numerical Speed Dials
STEP 1 Press the Setup button.
STEP 2 Select Speed Dial.
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Using Speed Dials
4
STEP 3 For a new speed dial, scroll to select an unused speed dial (marked with Not
Assigned). To edit a previously existing speed dial, select it.
STEP 4 Press edit.
STEP 5 Enter the number to assign to the speed dial and press ok.
Using Speed Dials
Cisco SPA 502G, SPA 504G, SPA 508G, SPA 509G:
To call one of your configured speed dial numbers, either:
•
Open a phone line and press the number on the phone keypad for the speed
dial, then press Dial.
•
Press the Setup button, select Speed Dial, choose the number, and press Dial.
Cisco SPA 504G, SPA508G, SPA509G:
Press the unused line button you have configured for a speed dial.
Cisco SPA 501G:
Press the number on the phone keypad for the speed dial and wait a few seconds.
Using the Paging Feature
Your IP phone can automatically answer pages from other Cisco IP phones in the
Cisco SPA 9000 Voice System. When your phone is paged, the phone emits a
series of beeps, and two-way audio is established between your phone and the
phone that called you. You do not have to accept the page.
NOTE Your phone must be part of a Cisco SPA 9000 Voice Network to use this feature.
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Using Advanced Phone Features
Monitoring/Accessing Another Phone from Your Phone
4
Paging Another Phone
To page another phone, dial *96 plus the extension of the phone you are paging. If
the phone you are paging is not set up to auto answer pages, the call will ring as a
normal voice call.
Paging a Group of Phones
Your phone administrator can configure a group of phones that you can page
simultaneously. Each paging group has a number associated with it. Your
administrator must give you the number of the groups that are configured. To page
this group, dial *96 plus the number of the paging group.
Configuring Auto Answer
To configure your phone to auto answer pages:
STEP 1 Press the Setup button.
STEP 2 Select Preferences.
STEP 3 Choose Auto Answer Page and press edit.
STEP 4 Press y/n to choose yes.
STEP 5 Press ok.
STEP 6 Press save.
Monitoring/Accessing Another Phone from Your Phone
Your system administrator may configure your phone so that you can monitor other
user’s phones from your phone. If this feature is configured, some line buttons on
your phone are assigned to display the status of another user’s phone. For
example, if your line 4 is configured to display Bob’s phone line, the LED color
shows you the status of his phone line:
•
•
Green: Line is idle.
Red (steady): Line is active or in use.
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Using Advanced Phone Features
Customizing Your LCD Screen
4
•
•
•
Red (blinking): Line is ringing.
Orange (solid): Line is unregistered (cannot be used).
Orange (blinking): Line is not configured properly.
In addition, if your system administrator has configured it, you can press the same
line button (4) to speed dial Bob’s extension, or to pick up a ringing call at his
extension.
NOTE Not applicable to the Cisco SPA 502G.
Customizing Your LCD Screen
NOTE Not available on the Cisco SPA 501G.
You can customize your LCD screen in several ways.
Changing the LCD Screen Contrast
You can also change your LCD screen contrast from your PC using the IP Phone
To adjust the contrast of the LCD screen:
STEP 1 Press the Setup button, scroll to highlight LCD Contrast, and press the select
button.
STEP 2 Use the navigation button to adjust the screen contrast. Pressing the Left
navigation button decreases the contrast. Pressing the Right navigation button
increases the contrast.
STEP 3 Press save.
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Using Advanced Phone Features
Customizing Your LCD Screen
4
Changing the Screen Backlight Settings
The screen backlight turns off after a specified period of time. You can change this
time period so that the screen backlight is on for a longer period, or keep the
backlight always on.
STEP 1 Press the Setup button.
STEP 2 Select Preferences.
STEP 3 Choose Back Light Timer and press edit.
STEP 4 Press Option to choose the desired setting:
•
•
•
•
10 seconds
20 seconds
30 seconds
always on
STEP 5 Press ok.
STEP 6 Press save.
Configuring the Phone Screen Saver
You can enable your phone’s screen saver and specify its appearance and the
amount of time for the phone to be idle before it begins. Some of these options can
be configured from your PC using the IP Phone Web Interface. See “Configuring
To configure your screen saver:
STEP 1 Press the Setup button.
STEP 2 Select Screen Saver Mode.
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Customizing Your LCD Screen
4
To enable your screen saver:
STEP 1 In Screen Saver Mode, Choose Enable Screen Saver and press edit.
STEP 2 Press y/n to choose yes.
STEP 3 Press ok.
STEP 4 Press save.
To specify the amount of time before the screen saver turns on if your phone is
idle:
STEP 1 In Screen Saver Mode, choose Screen Saver Wait Time and press edit.
STEP 2 Enter the time, in seconds, to wait before the screen saver starts.
STEP 3 Press ok.
STEP 4 Press save.
To change your screen saver picture:
STEP 1 In Screen Saver Mode, choose Screen Saver Icon and press edit.
STEP 2 Press option multiple times to display the choices available until the one you want
is displayed. Options are:
•
•
•
•
•
Background Picture—Displays your phone’s background picture.
Station Time—Overlays the phone’s station ID and time onto the picture.
Lock—Overlays a lock graphic onto the picture.
Phone—Overlays a phone graphic onto the picture.
Date/Time—Overlays the date and time onto the picture.
STEP 3 Press ok.
STEP 4 Press save.
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Using Advanced Phone Features
Using Ring Tones
4
Turning on the Screen Saver
To immediately turn on your phone’s screen saver:
STEP 1 Press the Setup button.
STEP 2 Scroll to Screen Saver Mode and press activ. (The screen saver must be enabled
in order to immediately activate it.)
Using Ring Tones
NOTE Not available on the Cisco SPA 501G.
Each extension of your phone can have a different ring tone. You can also create
your own ring tones.
Changing Your Ring Tone
To change a ring tone:
STEP 1 Press the Setup button.
STEP 2 Select Ring Tone.
STEP 3 Choose the extension for which to choose a ring tone and press change.
STEP 4 Scroll through the ring tones and press play to play the highlighted ring tone. Press
select to choose the highlighted ringtone for that extension.
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Using Advanced Phone Features
Configuring Date and Time Parameters on Your Phone
4
Configuring Date and Time Parameters on Your Phone
Setting Your Phone’s Date and Time
The date and time for your phone normally come from the SIP proxy server or NTP
server. However, if you need to change some date and time parameters, you can
follow these steps:
STEP 1 Press the Setup button.
STEP 2 Select Time/Date.
STEP 3 Enter the date in the following format: mm*dd*yy (this will display as m/d).
STEP 4 Enter the time in the following format: hh*mm*ss (this will display as (h:mm).
STEP 5 If the time does not display am (a) or pm (p) correctly, adjust with Offset. To change
from a.m. to p.m., enter *12*00*00, to change from p.m. to a.m., enter #12*00*00.
STEP 6 Press save.
You can set just one of these choices, if necessary.
Using Star Codes
Your IP phone can support numerous “star codes” to access phone
supplementary services. These codes, which start with *, are entered before
dialing a telephone number and provide services. For example, to block caller ID
(star code 67), you would dial *67, followed by the telephone number you are
calling.
Following is a list of commonly-used star codes. Some star codes may not be
available to you; consult your system administrator for more information.
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Using Star Codes
4
Code
16
Definition
17
Deactivate Secure Call feature for all calls.* See Using Secure Call,
18
19
Activate Secure Call feature for a single call.* See Using Secure Call,
Deactivate Secure Call feature for a single call.* See Using Secure Call,
36
37
38
39
56
57
66
Activate Call Back. Causes the IP phone to repeatedly dial a busy number
until the called party rings or answers. The IP phone then alerts you that the
call has gone through.
67
68
69
70
Calls the last number that called your phone.
Deactivate call waiting for a single call. See Turning Call Waiting On and
71
Activate call waiting for a single call. See Turning Call Waiting On and Off,
72
73
77
Activate anonymous call blocking. See Blocking Anonymous Calls,
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Using Advanced Phone Features
Using the Interactive Voice Response Menu on the Cisco SPA 501G
4
Code
78
Definition
Deactivate Call Back.
79
86
87
Deactivate anonymous call blocking. See Blocking Anonymous Calls,
90
91
92
93
96
98
*Requires that your IP phone be part of a Cisco SPA 9000 Voice System network.
**Requires that the paged extension be part of a Cisco SPA 9000 Voice System network.
Using the Interactive Voice Response Menu on the Cisco SPA
501G
The Cisco SPA 501G provides an interactive voice response menu. You can enter
options and receive information about the phone and its operation.
To access the IVR:
STEP 1 Press the Setup button.
Enter the IVR option by pressing the numbers of the option, then press #. Some
menus require entering of further information or numbers.
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Using Advanced Phone Features
Using the Interactive Voice Response Menu on the Cisco SPA 501G
4
Typical options you might use are listed in the following table:
Number
Option
100
110
120
130
140
150
160
170
180
Tells you if Dynamic Host Configuration Protocol (DHCP) is enabled.
Recites the IP address of the phone.
Recites the netmask of the phone.
Recites the gateway address.
Recites the MAC (hardware) address of the phone.
Recites the phone software version.
Recites the primary DNS server address.
Recites the HTTP port on which the web server listens. Defaults to 80.
Recites the IP multicast address (used by the Cisco SPA 9000 to
communicate with the IP phone).
220
221
Recites the method of call control (SIP or SPCP).
Set call control—enter the value for the call control method you want,
then press #:
•
•
0: SIP
1: SPCP
To s av e , p re s s 1; to review, press 2; to re-enter, press 3; to exit, press *.
Restore the phone to the factory default software and settings.
73738
87778
Enter 1 to confirm, or * to exit. If you chose to reset, hang up to exit and
begin the restore process.
Restore the phone’s user settings to the default. (Clears all user settings
such as speed dials.)
Enter 1 to confirm, or * to exit. If you chose to reset, hang up to exit and
begin the restore process.
732668
Reboot the phone. After entering #, hang up to begin rebooting.
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Using Advanced Phone Features
Using the Interactive Voice Response Menu on the Cisco SPA 501G
4
Number
Option
111
Set a static IP address. Enter the address (use * to enter the “.” value),
then press #.
To s av e , p re s s 1; to review, press 2; to re-enter, press 3; to exit, press *.
NOTE DHCP must be disabled to use this option; if DHCP is not
disabled, you receive an error message.
121
131
Set a netmask. Enter the address (use * to enter the “.” value), then press
#.
To s av e , p re s s 1; to review, press 2; to re-enter, press 3; to exit, press *.
NOTE DHCP must be disabled to use this option; if DHCP is not
disabled, you receive an error message.
Set a gateway. Enter the address (use * to enter the “.” value), then press
#.
To s av e , p re s s 1; to review, press 2; to re-enter, press 3; to exit, press *.
NOTE DHCP must be disabled to use this option; if DHCP is not
disabled, you receive an error message.
161
181
Set the address of the primary Domain Name Server (DNS). Enter the
address (use * to enter the “.” value), then press #.
To s av e , p re s s 1; to review, press 2; to re-enter, press 3; to exit, press *.
Set the IP multicast address (used by the Cisco SPA 9000 to
communicate with the IP phone). Enter the address (use * to enter the “.”
value), then press #.
To s av e , p re s s 1. To review the value you entered, press 2. To re-enter,
press 3. To exit, press *.
7932
Enable or disable the web server. Press 1 to enable or 0 to disable, then
press #.
To s av e , p re s s 1; to review, press 2; to re-enter, press 3; to exit, press *.
723646
Enable or disables access to the administrative (admin) login on the web
interface. Press 1 to enable or 0 to disable, then press #.
To s av e , p re s s 1; to review, press 2; to re-enter, press 3; to exit, press *.
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Using Advanced Phone Features
Advanced Procedures for Technical Support Personnel
4
Advanced Procedures for Technical Support Personnel
!
CAUTION These menus are used to configure and troubleshoot your phone and the phone
network. You should not change these settings or perform these actions unless
directed to do so by your phone administrator.
To access advanced menus on the Cisco SPA 502G, SPA 504G, SPA 508G, and
SPA 509G, follow the procedures below. For the Cisco SPA 501G, many of these
options can be performed in the IVR. See the “Using the Interactive Voice
STEP 1 Press the Setup button.
STEP 2 Choose from the following options:
•
Network: This setting is to configure and troubleshoot the network. You
should not change this settings unless directed to by your Administrator as
this can seriously alter your phone’s functions.
•
•
Product Info: This setting displays the product name, serial number,
software version, hardware version, MAC address and Client Certificate.
Status: This setting displays the status of the phone, extension and line
buttons.
•
•
•
Restart: Restarts your phone.
Factory Reset: Resets your phone to the factory default settings.
!
CAUTION If you choose factory reset, you will return the phone to the original factory settings
and will erase all current settings, including the directory and call logs. It is also
possible that your phone extension will change.
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Using Advanced Phone Features
Advanced Procedures for Technical Support Personnel
4
•
•
Custom Reset: Resets your phone to the latest customization profiles.
Language: Changes the language on your phone (subject to availability and
configuration by your system administrator).
Rebooting Your Phone
This setting is to configure and troubleshoot the network. You should not change
this settings unless directed to by your phone administrator as this can negatively
affect your phone’s function.
To reboot your phone:
Cisco SPA 502G, SPA 504G, SPA 508G, SPA 509:
STEP 1 Press the Setup button.
STEP 2 Scroll to Reboot and press select.
STEP 3 Press ok.
Cisco SPA 501G:
STEP 1 Press the Setup button.
STEP 2 At the IVR menu, enter 732668, then press #.
STEP 3 Hang up to begin the reboot.
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5
Using the Web Interface
Your Cisco IP Phone provides a web interface to the phone that allows you to
configure some features of your phone using a web browser. This chapter
contains the following sections:
•
•
•
•
•
•
•
•
•
•
•
•
•
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Using the Web Interface
Logging in to the Web Interface
5
Logging in to the Web Interface
STEP 1 Get the IP address of your phone:
Cisco SPA 502G, SPA 504G, SPA 508G, SPA 509G:
a. Press the Setup button.
b. Scroll to network and press select.
c. Scroll to view Current IP. This is the IP address of your phone.
Cisco SPA 501G:
a. Press the Setup button.
b. Enter 110, then press #. The IP address is recited.
STEP 2 On your PC, open Internet Explorer.
STEP 3 Enter the IP address in the browser’s toolbar.
The web interface has four main tabs:
•
Voice—Contains information about your phone, including the following sub-
tabs:
-
-
-
-
Info—Contains system and phone information (read only).
System—Allows you to configure a password and network settings.
Phone—Allows you to enable the screen saver.
User—Contains settings for call forwarding, speed dials, call waiting,
privacy settings, and audio settings.
•
•
•
Call History—Displays calls received and made from your phone.
Personal Directory—Contains your personal address book.
Attendant Console Status—Provides information about Cisco SPA 500S
attendant consoles, if installed.
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Using the Web Interface
Setting Do Not Disturb
5
Setting Do Not Disturb
Use the Do Not Disturb feature to prevent incoming calls from ringing your phone.
If you have voice mail configured, incoming callers immediately reach voice mail. If
voice mail is not configured, callers hear a busy signal or message.
To s e t D o N o t D i s t u r b :
STEP 1 Log in to the web interface.
STEP 2 In the Voice tab, click the User tab.
STEP 3 Under Supplementary Services, locate the Do Not Disturb field.
STEP 4 Choose Yes to turn on Do Not Disturb.
STEP 5 At the bottom of the page, click Submit All Changes.
NOTE You can turn off Do Not Disturb from your phone or from the web interface.
Configuring Call Forwarding
STEP 1 Log in to the web interface.
STEP 2 In the Voice tab, click the User tab.
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Using the Web Interface
Configuring Call Waiting
5
STEP 3 Under Call Forward, you can configure the following fields:
•
•
CFWD All Dest—Forwards all calls to a single number that you enter.
CFWD Busy Dest—Forwards all calls to another number when the phone is
busy. Enter the number to which to forward calls.
•
•
CFWD No Ans Dest—Forwards calls to another number if there's no answer
at your phone. Enter the number to which to forward calls.
CFWD No Ans Delay—Number of seconds to delay forwarding calls, if
there is no answer at your phone. Enter the number of seconds to delay.
STEP 4 At the bottom of the page, click Submit All Changes.
Configuring Call Waiting
Call waiting alerts you when you are on a call by ringing and displaying a status
message that you have another incoming call. If you turn call waiting off, incoming
calls do not ring your phone if you are on another call, and the caller hears a busy
signal or message.
To turn call waiting on or off:
STEP 1 Log in to the web interface.
STEP 2 In the Voice tab, click the User tab.
STEP 3 Under Supplementary Services, locate the CW Setting field.
STEP 4 Choose yes or no to enable or disable.
STEP 5 At the bottom of the page, click Submit All Changes.
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Using the Web Interface
Blocking Caller ID
5
Blocking Caller ID
You can block Caller ID from your phone so that your phone number will not
appear to the person you call.
To block Caller ID:
STEP 1 Log in to the web interface.
STEP 2 In the Voice tab, click the User tab.
STEP 3 Under Supplementary Services, locate the Block CID Setting field.
STEP 4 Choose yes or no to enable or disable.
STEP 5 At the bottom of the page, click Submit All Changes.
Blocking Anonymous Calls
Blocking anonymous calls prevents calls with unknown Caller ID from ringing your
phone. (For example, if a caller set his phone to not display Caller ID, the call is
considered anonymous.) These callers receive a busy signal or message.
To block anonymous calls:
STEP 1 Log in to the web interface.
STEP 2 In the Voice tab, click the User tab.
STEP 3 Under Supplementary Services, locate the Block ANC Setting field.
STEP 4 Choose yes or no to enable or disable.
STEP 5 At the bottom of the page, click Submit All Changes.
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Using the Web Interface
Using Your Personal Directory
5
Using Your Personal Directory
Your IP phone provides a phone directory for you to store and view frequently
dialed numbers. This directory appears on your phone, and you can dial numbers
from the directory.
NOTE Does not apply to the Cisco SPA 501G.
To view and edit your personal directory:
STEP 1 Log in to the web interface.
STEP 2 Click the Personal Directory tab. A window appears with the Personal Directory
listings for your phone.
To enter a new item into the directory:
STEP 1 select the line and enter the information in the following format:
n=Marketing;p=5045551212
where “n=” indicates the name for the entry and “p=” indicates the phone
number (including area code).
STEP 2 At the bottom of the page, click Submit Changes.
Viewing Call History Lists
To view Call History Lists:
STEP 1 Log in to the web interface.
STEP 2 Click the Call History tab. A window appears with the call history lists for your
phone. These include:
•
•
Placed—Shows the last 60 numbers dialed from your phone.
Answered—Shows the caller ID of the last 60 answered calls.
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Using the Web Interface
Creating Speed Dials
5
•
Missed—Shows the last 60 missed calls.
Click the tab for each list to view it.
Creating Speed Dials
You can configure up to 8 speed dials for the number keys. Each speed dial can be
a phone number, IP address or URL.
To create or edit a numerical speed dial:
STEP 1 Log in to the web interface.
STEP 2 In the Voice tab, click the User tab.
STEP 3 Under Speed Dial, enter the speed dial numbers you want to create or edit.
STEP 4 Click Submit All Changes.
Accepting Text Messages
Your phone can accept text messages from some IP phones or services.
To accept text messages from other IP phones:
STEP 1 Log in to the web interface.
STEP 2 In the Voice tab, click the User tab.
STEP 3 Under Supplementary Services, in the Tex t M e s s a g e field, choose yes.
STEP 4 Click Submit All Changes.
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Using the Web Interface
Adjusting Audio Volume
5
To accept text messages from a third party:
STEP 1 Log in to the web interface.
STEP 2 In the Voice tab, click the User tab.
STEP 3 Under Supplementary Services, in the Text Message from 3d Party field, choose
yes.
STEP 4 Click Submit All Changes.
Adjusting Audio Volume
STEP 1 Log in to the web interface.
STEP 2 In the Voice tab, click the User tab.
Under Audio Volume, you can adjust the following settings:
•
•
•
•
Ringer Volume
Speaker Volume
Handset Volume
Headset Volume
Enter a volume between 1 and 10, with 1 being the lowest.
STEP 3 Click Submit All Changes.
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Using the Web Interface
Changing the LCD Contrast
5
Changing the LCD Contrast
NOTE Not applicable to the Cisco SPA 501G.
STEP 1 Log in to the web interface.
STEP 2 In the Voice tab, click the User tab.
STEP 3 Under Audio Volume, you can adjust the LCD contrast by entering a number
between 1 and 10, with 1 being low contrast.
STEP 4 Click Submit All Changes.
Configuring the Phone Screen Saver
NOTE Not applicable to the Cisco SPA 501G.
To configure the phone screen saver:
STEP 1 Log in to the web interface.
STEP 2 In the Voice tab, click the Phone tab.
Under General, you can configure the following:
•
•
Screen Saver Enable: Turns the screen saver on and off.
Screen Saver Wait: The number of seconds that the phone is idle before the
screen saver starts.
•
Screen Saver Icon: The display type:
-
-
A background picture.
The station time in the middle of the screen.
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Using the Web Interface
Configuring the Phone Screen Saver
5
-
A moving padlock icon. When the phone is locked, the status line
displays a scrolling message “Press any key to unlock your phone.”
-
-
A moving phone icon.
The station date and time in the middle of the screen.
STEP 3 Click Submit All Changes.
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6
Using the Cisco SPA 500S Attendant Console
This chapter describes how to install and use the Cisco SPA 500S Attendant
Console with your IP Phone.
Figure 1 Cisco SPA 500S Attendant Console
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Using the Cisco SPA 500S Attendant Console
Connecting the Cisco SPA 500S Attendant Console to the IP Phone
6
The Cisco SPA 500S is a 32-button attendant console for the Cisco SPA 500
Series IP Phones, providing 32 three-color (red, green, and orange) programmable
LEDS, with support for Broadsoft Busy Lamp Field and Asterisk Line Monitoring.
The Cisco SPA 500S attaches to the IP phone with the attachment arm provided. It
obtains power directly from the IP phone and does not require a separate power
supply. Two Cisco SPA 500S units can be attached to a single IP phone to monitor
a total of 64 separate lines.
Connecting the Cisco SPA 500S Attendant Console to the IP
Phone
To connect the Cisco SPA 500S Attendant Console to the IP phone, you need the
following:
•
•
•
•
•
Cisco SPA 500S Attendant Console
Attachment Arm
Two (2) Attachment Arm Screws
Auxiliary Interconnect Cable
Stand
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Using the Cisco SPA 500S Attendant Console
Connecting the Cisco SPA 500S Attendant Console to the IP Phone
6
Connecting a Single Cisco SPA 500S
STEP 1 Turn both the IP phone and Cisco SPA 500S face down.
STEP 2 Align the screw hole in the IP phone with one of the holes on the attachment arm.
STEP 3 Insert the pegs on the attachment arm into the peg holes on the IP phone.
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Using the Cisco SPA 500S Attendant Console
Connecting the Cisco SPA 500S Attendant Console to the IP Phone
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STEP 4 Using an attachment arm screw, secure the attachment arm to the IP phone.
STEP 5 Align the right screw hole in the Cisco SPA 500S with the unused hole on the
attachment arm.
STEP 6 Insert the pegs on the attachment arm into the peg holes on the Cisco SPA 500S.
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Using the Cisco SPA 500S Attendant Console
Connecting the Cisco SPA 500S Attendant Console to the IP Phone
6
STEP 7 Using an attachment arm screw, secure the attachment arm to the Cisco SPA 500S.
!
CAUTION Do not plug a telephone line cord into the AUX port. Use only the auxiliary cable
provided with the Cisco SPA 500S.
STEP 8 Locate the AUX IN port on the back of the Cisco SPA 500S. Connect one end of the
auxiliary cable to this port.
STEP 9 Locate the AUX port on the back of the IP phone. Connect the other end of the
auxiliary cable to this port. The Cisco SPA 500S is powered by the auxiliary cable
with the IP phone; no additional power source is required.
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Using the Cisco SPA 500S Attendant Console
Connecting the Cisco SPA 500S Attendant Console to the IP Phone
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STEP 10 Route the auxiliary cable inside the cable slot of the Cisco SPA 500S.
STEP 11 Attach the appropriate desktop stand to each unit.
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Using the Cisco SPA 500S Attendant Console
Connecting the Cisco SPA 500S Attendant Console to the IP Phone
6
Connecting a Second Cisco SPA 500S
A maximum of two SPA500S attendant consoles can be connected to a Cisco SPA
500 Series IP Phone. The instructions in this section are for connecting a second
Cisco SPA 500S. If you are not attaching a second Cisco SPA 500S, skip to
STEP 1 Attach the first Cisco SPA 500S to the IP phone and connect the auxiliary cable as
STEP 2 Align the left screw hole in the first Cisco SPA 500S with one of the holes on the
attachment arm.
STEP 3 Insert the pegs on the attachment arm into the peg holes on the Cisco SPA 500S.
STEP 4 Using the attachment arm screw, secure the attachment arm to the first Cisco SPA
500S.
STEP 5 Insert the pegs on the attachment arm into the peg holes on the Cisco SPA 500S.
STEP 6 Using the attachment arm screw, secure the attachment arm to the second Cisco
SPA 500S.
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Using the Cisco SPA 500S Attendant Console
Connecting the Cisco SPA 500S Attendant Console to the IP Phone
6
!
CAUTION Do not plug a telephone line cord into the AUX port. Use only the auxiliary cable
provided with the Cisco SPA 500S.
STEP 7 Locate the AUX OUT port on the back of the first Cisco SPA 500S. Connect one
end of the auxiliary cable to this port.
STEP 8 Locate the AUX IN port on the back of the second Cisco SPA 500S. Connect the
other end of the auxiliary cable to this port.
STEP 9 Route the auxiliary cable inside the cable slot. The Cisco SPA 500S is powered by
the auxiliary cable with the IP phone; no additional power source is required.
STEP 10 Attach the appropriate desktop stands to each unit.
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Using the Cisco SPA 500S Attendant Console
Configuring the Cisco SPA 500S
6
Configuring the Cisco SPA 500S
The Cisco SPA 500S can be configured to easily access other phone lines in the
system. For example, buttons on the Cisco SPA 500S can be configured to monitor
another extension, speed dial a number, transfer calls to another extension, and
more.
NOTE The options available on the Cisco SPA 500S depend on the phone system
configuration. Your phone system might not provide all of the features mentioned in
this document.
Configuration of the Cisco SPA 500S and assignment of the line buttons is
performed by the system administrator and is not described in this document. To
configure the Cisco SPA 500S:
•
•
•
If the Cisco SPA 500S and attached IP phone are part of a Cisco SPA 9000
Voice System, we recommend that you use the Cisco SPA 9000 Setup
Wizard. For instructions on using the Setup Wizard, see the System
Configuration Using the SPA 9000 Setup Wizard document on Cisco.com.
See Appendix B, “Where to Go From Here” for the link to this document.
If you want to manually configure the Cisco SPA 500S using the web user
interface for the IP phone to which the Cisco SPA 500S is attached, see the
Cisco SPA 500 Series and Wireless IP Phone Administration Guide on
Cisco.com. See Appendix B, “Where to Go From Here” for the link to this
document.
If the Cisco SPA 500S and attached IP phone are used with a Broadsoft or
Asterisk server, see the Cisco SPA 500 Series and Wireless IP Phone
Administration Guide on Cisco.com. See Appendix B, “Where to Go From
Here” for the link to this document.
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Using the Cisco SPA 500S Attendant Console
Using the Cisco SPA 500S
6
Using the Cisco SPA 500S
The functions of Cisco SPA 500S buttons may differ depending on configuration.
However, in general, you can:
•
Monitor an extension by viewing its color. The LED color of a line button
gives you information about the line being monitored:
-
-
-
-
Green: The line is idle.
Red (steady): The line is in use.
Red (blinking): The line is ringing.
Orange (steady): The line is not registered; there is a problem with phone
connectivity.
-
-
Orange (blinking): The line is not configured properly.
Off: The line is not configured.
•
Transfer an active call by pressing the line button on the Cisco SPA 500S.
(This requires that the line button is configured as a speed dial for the
number to which you are transferring).
•
•
Dial a configured extension by pressing the green line button on the Cisco
SPA 500S.
Pick up a call ringing at the extension by pressing the flashing red line
button.
Monitoring the Cisco SPA 500S
To view the status of the Cisco SPA 500S:
STEP 1 Log in to the web interface.
STEP 2 Click the Att Console Status tab.
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A
Where to Go From Here
Cisco provides a wide range of resources to help you obtain the full benefits of the
Cisco Small Business IP phone.
Product Resources
Support
Cisco Small Business
Support Community
Online Technical Support
and Documentation (Login
Required)
Phone Support Contacts
center_contacts.html
Software Downloads
(Login Required)
enter the model number in the Software Search
box.
Product Documentation
IP Phone
tsd_products_support_series_home.html
tsd_products_support_series_home.html
Accessories
Cisco SPA 9000 Voice
System
tsd_products_support_series_home.html
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Where to Go From Here
A
Cisco Unified
Communications 500 Series tsd_products_support_series_home.html
for Small Business
Cisco Small Business
Cisco Partner Central for
Small Business (Partner
Login Required)
Cisco Small Business Home
Marketplace
List of Documents
See the following documents (available at the URLs listed above) for more
information about your product.
•
Cisco Small Business Pro IP Phone Model 50X Quick Start Guide—
Installation and initial configuration of your Cisco IP phone.
•
Cisco WBP54G Wireless-G Bridge for Phone Adapters User Guide—
Installation and use of the WBP54G wireless bridge with your Cisco IP
phone.
•
Cisco Small Business Pro SPA 500 Series and WIP310 IP Phone
Administration Guide—Administration and advanced configuration of your
Cisco IP Phone.
•
•
Cisco SPA 9000 Voice System Administration Guide—Administration and
configuration of the Cisco SPA 9000 Voice System.
Cisco SPA 9000 Voice System Using Setup Wizard Installation and
Configuration Guide—Installing the Cisco SPA 9000 Voice System using
the setup wizard.
•
Cisco SPA 9000 Voice System Web-UI Based Product Installation and
Configuration Guide—Installing the Cisco SPA 9000 Voice System using
the web user interface.
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