MFC 7150C
MFC 7160C
®
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IfYou Need to Call Customer Service
Please complete the following information for future
reference:
Model Number: MFC 7150C MFC 7160C
(Circle your model number)
Serial Number:*
Date of Purchase:
Place of Purchase:
*The serial number is on the back of the unit. Retain this
Owner’sManualwithyour salesreceipt asapermanent
record of your purchase, in the event of a theft, fire or
warranty service.
Year 2000 Compliant
Brother is addressing theYear 2000 related issues for all
Brother fax machines and multi-function centers. Our
focus is to ensure that our bundled third party software
will continue to properly process date/time data after
January 1, 2000.
Brother fax machines and multi-function centers will
function properly after January 1, 2000, provided that all
non-Brother hardware, software and firmware used by
our customers in connection or combination with Brother
fax machines, MFCs and bundled software, accurately
exchange date data with the Brother products.
Please continue to check our Web page for updates at
http://www.brother.com. All remedies will be provided
to individual customers via software patches through
software download or from Brother Customer Service.
© 1996–1998 Brother Industries, Ltd.
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ii
Ordering Accessories and Supplies
For best quality results use only genuine Brother accessories, available at most Brother retailers. If
you cannot find the accessory you need and you have a Visa, MasterCard, Discover, or American
Express credit card, you can order accessories directly from Brother. (In the USA, you can visit us
online for a complete selection of Brother accessories and supplies available for purchase.
USA: 1-888-879-3232 (voice)
1-800-947-1445 (fax)
From within Canada: 1-800-668-2768 (voice)
http://www.brothermall.com
Description
Item
Ink Cartridge <black>
Ink Cartridge <cyan>(blue)
Ink Cartridge <magenta>(red)
Ink Cartridge <yellow>
360 dpi High Quality Coated Paper
720 dpi High Quality Coated Paper
Glossy Paper
LC02BK
LC02C
LC02M
LC02Y
BP36CL
BP72CL
BPGLL
BPTRL
HD002
Transparancies
Print Head
2MB Upgrade Memory Board (For MFC 7160C Only)
Power Protector
ME2000
QPD120
*Brother MFC-7100 Series Software on floppy disks
(Includes MFL Pro and Visioneer PaperPort LE Only)
DSK7131, (Floppy Disks Windows® 3.1 or 3.11
)
DSK7195, (Floppy Disks Windows® 95 or 98
)
Telephone Line Cord
(For USA) UG1570001
(For Canada) UG3565001
Telephone Handset
Handset Curled Cord
Dust Cover
UF6857003
UF7204009
UU1481001
UU1309001
UU1309001
UU1248001
UU1289001
UG4558001
UU1301001
UU1300001
Paper Wire Extension
Document Wire Extension
Document Tray
Paper Tray
IEEE-1284 Bi-directional Cable
Remote Control Access Card
Reference Guide
Owner’s Manual
(For USA) UU1298001
(For Canada) UU1401001
*Software on Floppy disks is not available for Windows NT® Workstation Version 4.0.
Brother Coated Paper is Ink Jet Paper.
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iii
Table of Contents
Introduction
Using This Manual ...................................................................................................... 1
Finding Information .................................................................................................... 1
Test sheet Procedures (For USA Only) ................................................................... 2
About Fax Machines ................................................................................................... 2
Fax Tones and Handshake .......................................................................................... 2
ECM (Error Correction Mode) ................................................................................... 3
MFC 7150C Control Panel Overview ..................................................................... 4
MFC 7160C Control Panel Overview ..................................................................... 5
1
MFC Setup and
Connections
2
Caution ........................................................................................................................... 7
Packing List .................................................................................................................. 8
Choosing a Location.................................................................................................... 9
Assembly ...................................................................................................................... 10
Installing the Ink Cartridges ..................................................................................... 15
Special Line Considerations ..................................................................................... 19
Roll Over Phone Lines ....................................................................................... 19
Two-Line Phone System..................................................................................... 19
Converting Telephone Wall Outlets .................................................................... 20
Installing MFC, External Two-Line TAD, and Two-Line Telephone ................. 20
Multi-Line Connections (PBX) ................................................................................ 21
If you are installing the MFC to work with a PBX: ....................................... 21
Custom Features on a Single Line ............................................................................ 22
Connecting an External Telephone Answering Device (TAD) ................................. 22
Sequence ............................................................................................................. 22
Connections ........................................................................................................ 23
Outgoing Message (OGM) ................................................................................. 23
Connecting an External Telephone ........................................................................... 23
Paper
About Brother Paper ................................................................................................ 25
Paper Specifications for Cassette and Manual Feed Slot ......................................... 26
Print Area .................................................................................................................. 27
3
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T A B L E O F C O N T E N T S
iv
On-Screen
User-Friendly Programming................................................................................... 29
Programming
4
5
Function Mode .......................................................................................................... 29
Alternating Displays ................................................................................................. 30
Function Selection Table........................................................................................... 30
Initial
Setup
Getting Started ........................................................................................................... 35
Setting Dialing Mode (Tone/Pulse) .......................................................................... 35
Setting Date and Time............................................................................................... 36
Setting Station ID...................................................................................................... 36
Entering Text ...................................................................................................... 37
Inserting spaces .............................................................................................. 37
Making corrections ........................................................................................ 37
Repeating letters............................................................................................. 38
Special characters and symbols ..................................................................... 38
Setting Beeper Volume.............................................................................................. 39
Setting the Handset Volume ...................................................................................... 39
Setting the Speaker Volume (For MFC 7160C Only) ............................................... 39
Setting the Ring Volume ........................................................................................... 40
Memory Storage ....................................................................................................... 40
Delayed Timer........................................................................................................... 40
Setup
Receive
6
Basic Receiving Operations ..................................................................................... 41
Setting the Select Answer Mode ............................................................................... 41
To select or change your Answer Mode ............................................................. 42
Setting Ring Delay .................................................................................................... 42
Setting F/T Ring Time (For FAX/TEL Mode Only)................................................. 43
Record F/T OGM (FAX/TEL Outgoing Message)
(For MFC 7160C Only) ......................................................................................... 44
Easy Receive ............................................................................................................. 44
Printing a Reduced Incoming Document .................................................................. 45
Recommended Reductions ................................................................................. 45
Setting Paper Size ..................................................................................................... 46
Advanced Receiving Operations ............................................................................ 47
Operation from Extension Telephone ....................................................................... 47
For FAX/TEL Mode Only .................................................................................. 47
Changing Remote Codes .................................................................................... 47
Printing a Fax in Memory (For MFC 7150C Only).................................................. 48
Polling ....................................................................................................................... 48
Setting Up Polling Receive ................................................................................ 49
Setting Up Sequential Polling Receive............................................................... 50
Canceling a Scheduled Job ....................................................................................... 51
Distinctive Ringing ................................................................................................... 51
Registering the Distinctive Ringing Pattern ....................................................... 52
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T A B L E O F C O N T E N T S
v
Caller ID ................................................................................................................... 53
Viewing Caller ID List ....................................................................................... 53
Clearing a Caller ID Stored in Memory ............................................................. 54
Printing Caller ID List ........................................................................................ 54
Setup
Send
Before You Begin ........................................................................................................ 55
ADF (Automatic Document Feeder) ........................................................................ 56
Resolution ................................................................................................................. 56
Manual Transmission ................................................................................................ 57
Automatic Transmission ........................................................................................... 57
Manual and Automatic Fax Redial ........................................................................... 57
Dual Access............................................................................................................... 57
Real Time Transmission............................................................................................ 58
Checking Job Status .................................................................................................. 58
Canceling Jobs in Memory ....................................................................................... 58
Basic Sending Operations ........................................................................................ 59
Composing Electronic Cover Page ........................................................................... 59
Cover Page for Next Fax Only ........................................................................... 60
Always Send Cover Page ................................................................................... 61
Using a Printed Cover Page................................................................................ 62
Cover Page Message ................................................................................................. 62
Composing Your Own Comments ...................................................................... 62
Contrast ..................................................................................................................... 63
Advanced Sending Operations ............................................................................... 64
Overseas Mode ......................................................................................................... 64
Call Reservation ........................................................................................................ 65
Print Sample Call Back Message .............................................................................. 66
Delayed FAX ............................................................................................................ 66
Broadcasting ............................................................................................................. 67
Multiple Resolution Transmission ............................................................................ 68
Setting Up for Polling Transmit ................................................................................ 69
Interrupting Delayed Fax and Polling Transmit Jobs ............................................... 70
7
Setup Auto Dial
Numbers
Storing Numbers for Easy Dialing ........................................................................ 71
Storing One Touch Dial Numbers............................................................................. 71
Storing Speed Dial Numbers .................................................................................... 73
Changing One Touch and
8
Speed Dial Numbers .............................................................................................. 74
Setting Up Groups for Broadcasting......................................................................... 75
Telephone
Dialing Options .......................................................................................................... 77
Manual Dialing ......................................................................................................... 77
One Touch Dialing .................................................................................................... 78
(
)
Voice
9
Operation
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T A B L E O F C O N T E N T S
vi
Speed Dialing ............................................................................................................ 78
Access Codes and Credit Card Numbers .................................................................. 79
Hold .......................................................................................................................... 79
Pause ......................................................................................................................... 79
Tone/Pulse ................................................................................................................. 80
Searching Telephone Index ....................................................................................... 80
Answering Calls with the Speaker Phone (For MFC 7160C Only) ......................... 80
Remote Fax
Options
Fax Forwarding/Paging ........................................................................................... 81
Programming a Fax Forwarding Number ................................................................. 81
Programming Paging Number .................................................................................. 82
Setting Fax Storage ................................................................................................... 83
Changing Remote Access Code .............................................................................. 84
Remote Retrieval ....................................................................................................... 85
Using Remote Access Code ...................................................................................... 85
Remote Commands ................................................................................................... 86
Retrieving Memory Status List ................................................................................. 87
Retrieving Fax Messages .......................................................................................... 87
Changing Fax Forwarding Number .......................................................................... 88
10
(For MFC 7150C Only)
Printing
Reports
MFC Settings and Activity ...................................................................................... 89
To Print a Report ....................................................................................................... 90
Transmission Verification (Xmit) Report .................................................................. 90
Activity Report Interval ............................................................................................ 90
11
Message Center
(For MFC 7160C Only)
12
Introduction ................................................................................................................ 91
Message Center Mode .............................................................................................. 91
Flexible Memory Settings (Message Storage) .......................................................... 92
Setting Up Message Center....................................................................................... 92
Setting Message Storage ........................................................................................... 93
Recording Message Center Outgoing Message (OGM) ........................................... 93
Listening to Outgoing Message (OGM) ............................................................. 94
Erasing Outgoing Message (OGM) .................................................................... 94
Activating Message Center Mode ............................................................................. 94
Message Indicators ................................................................................................... 94
Playing Voice Messages and Memos ........................................................................ 95
Printing a Fax Message ............................................................................................. 95
Backup Printing Option ............................................................................................ 96
Erasing Messages ...................................................................................................... 96
To erase voice messages individually ............................................................ 96
To erase messages all at once......................................................................... 97
Setting Maximum Time for Incoming Messages...................................................... 97
Setting Toll Saver ...................................................................................................... 98
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T A B L E O F C O N T E N T S
vii
ICM Recording Monitor ........................................................................................... 98
Recording a Memo.................................................................................................... 98
Recording a Conversation ......................................................................................... 99
Fax Forwarding/Paging ............................................................................................. 99
Programming a Fax Forwarding Number ........................................................... 99
Programming Paging Number .......................................................................... 100
Remote Retrieval ..................................................................................................... 101
Using Remote Access Code .................................................................................... 101
Changing Remote Access Code .............................................................................. 101
Remote Control Commands.................................................................................... 102
Retrieving Memory Status List ............................................................................... 103
Retrieving Fax Messages ........................................................................................ 103
Changing Fax Forwarding Number ........................................................................ 104
Copy
Basic Copy Operations ........................................................................................... 105
Copying One Page .................................................................................................. 105
Making Multiple Copies ......................................................................................... 106
Making Enlarged or Reduced Copies
Operations
13
(Temporary Setting) ............................................................................................. 106
Copy Quality – Temporary Settings .................................................................... 108
Using the Copy Quality Key ................................................................................... 108
Using the Paper Type Key....................................................................................... 109
Using the Brightness Key ....................................................................................... 110
Copy Quality – Default Settings ........................................................................... 110
Changing Default Settings ...................................................................................... 110
Select Paper Type .................................................................................................... 112
Select Copy Quality ................................................................................................ 113
Select Type of Original ........................................................................................... 113
Color Adjustment .................................................................................................... 114
Copy Brightness ...................................................................................................... 114
Copy Contrast ......................................................................................................... 114
Selecting a Single Color (One Color) ..................................................................... 115
Memory Full Message ............................................................................................ 116
Legal Limitations ..................................................................................................... 117
Walk-Up
Getting Started ......................................................................................................... 119
Auto Switch ............................................................................................................ 120
Color Video Printing ............................................................................................... 120
Black & White Video Printing .............................................................................. 121
Video Print Quality – Temporary Settings ........................................................ 121
Using the Copy Quality Key ................................................................................... 121
Using the Paper Type Key....................................................................................... 122
Video Printing
14
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T A B L E O F C O N T E N T S
viii
Using the Brightness Key ....................................................................................... 123
Changing Default Settings ..................................................................................... 124
Setting Paper Type .................................................................................................. 126
Setting Video Printing Quality ................................................................................ 126
Setting Video Type .................................................................................................. 126
Setting Print Size .................................................................................................... 127
Video Printing Color Adjustment ........................................................................... 128
Video Printing Brightness ....................................................................................... 128
Video Capture to PC ............................................................................................... 128
Setting Up
Before You Install Multi-Function Link Pro Software ................................... 129
If You Don’t Have a CD-ROM Drive ..................................................................... 130
Computer Requirements ......................................................................................... 130
Connecting the MFC to the Computer ............................................................... 131
Installing Multi-Function Link Pro Software (CD-ROM 1) ......................... 132
Overview of Basic Steps ......................................................................................... 132
Choosing the Software to Install ............................................................................. 132
Install Multi-Function Link Pro Software ........................................................ 132
Install NetCentric™ FaxStorm ......................................................................... 132
Install Automatic E-Mail Printing .................................................................... 133
Install 3D FaxSpeed ......................................................................................... 133
Install MFC 7100 Series Drivers Only ............................................................. 133
Other Options .......................................................................................................... 133
View On-Line Documentation ......................................................................... 133
View Product Support Information .................................................................. 133
Brother Web Link ............................................................................................. 133
Exit ................................................................................................................... 133
Installing the Brother Software ............................................................................... 134
Helpful Hints for Windows® 3.1, 3.11, 95 and 98 .................................................. 137
Receiving Messages into the PC ........................................................................... 137
Multi-Function Link Pro Mode............................................................................... 138
the MFC and
15
Computer to
Work Together
Using MFC
as Printer
Features ...................................................................................................................... 139
Printer Driver ........................................................................................................... 140
Choosing the Right Kind of Paper....................................................................... 140
Multi-purpose Sheet Feeder .................................................................................. 141
Loading Paper ......................................................................................................... 141
Manual Feed Slot .................................................................................................... 142
Setup for Envelopes ................................................................................................ 143
Simultaneous Printing/Fax .................................................................................... 144
Printer Operation Keys .......................................................................................... 144
On/OffLine Key ...................................................................................................... 144
Reset Key ................................................................................................................ 144
16
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T A B L E O F C O N T E N T S
ix
Priority Key ............................................................................................................. 144
Ink Management Key .............................................................................................. 145
Turning off Bi-directional Printing ......................................................................... 145
PC Printing
Printer Emulation ........................................................................................... 147
Using the Maintenance Utility Program for Printing from DOS ................. 147
Maintenance ............................................................................................................ 147
Data 1 ...................................................................................................................... 148
Data 2 ...................................................................................................................... 148
Installing the Brother MFC-7100 Series DOS Tools .............................................. 148
Using the Brother MFC-7100 Series Printer Driver ....................................... 149
The Paper Tab .......................................................................................................... 149
Paper Size ............................................................................................................... 150
User Defined Paper Size ......................................................................................... 150
Paper Source ........................................................................................................... 151
Feeder ............................................................................................................... 151
Manual Feed ..................................................................................................... 151
Orientation .............................................................................................................. 151
Scaling .................................................................................................................... 151
2 in 1 ................................................................................................................. 151
Copies ..................................................................................................................... 152
Collate............................................................................................................... 152
Reverse Order ................................................................................................... 152
The Quality/Color Tab ........................................................................................... 153
Quality .................................................................................................................... 154
Media ...................................................................................................................... 154
Color/Mono............................................................................................................. 155
Color ................................................................................................................. 155
Mono................................................................................................................. 155
Controlling the Color .............................................................................................. 155
Document ................................................................................................................ 156
Custom Setting........................................................................................................ 156
Color Matching................................................................................................. 156
Halftone Pattern ................................................................................................ 157
Effect ................................................................................................................ 157
The Control/Maintenance Tab ............................................................................. 158
Monitor Calibration ................................................................................................ 159
Bi-Directional Printing ........................................................................................... 159
Maintenance ............................................................................................................ 159
The Cleaning Tab .................................................................................................... 159
Test Print ........................................................................................................... 159
Cleaning............................................................................................................ 160
The Printer Adjustment Tab .................................................................................... 160
Vertical Alignment ............................................................................................ 160
17
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T A B L E O F C O N T E N T S
x
Using the
Introduction .............................................................................................................. 161
Multi-Function
18
Link Pro
Multi-Function Link Pro ......................................................................................... 162
Visioneer PaperPortTM LE ....................................................................................... 163
Sending a Fax from Your PC ................................................................................ 164
Sending a Quick Fax ............................................................................................... 164
Sending a Fax from the Main Menu ....................................................................... 165
Sending a Fax from a Windows® Application ........................................................ 166
Receiving Faxes into the PC .................................................................................. 166
Checklist for the MFC ...................................................................................... 166
Checklist for Your PC ....................................................................................... 167
Viewing Received Faxes......................................................................................... 167
Scanning a Document ............................................................................................. 168
TWAIN COMPLIANT ..................................................................................... 168
Accessing the Scanner ...................................................................................... 168
Scanning a Document into the PC .................................................................... 169
Settings in the Scanner Window ....................................................................... 169
Resolution .................................................................................................... 169
Color Type.................................................................................................... 170
Size............................................................................................................. 170
Custom ....................................................................................................... 171
Adjust ......................................................................................................... 171
Paper .......................................................................................................... 171
Video Capture ............................................................................................ 171
PreScanning an Image ...................................................................................... 171
How to use PreScan to adjust an Image ....................................................... 172
Brother Resource Manager ............................................................................... 173
Video Capture from the PC................................................................................... 173
Connecting Your Video Equipment ................................................................ 173
Capturing An Image ......................................................................................... 174
Software
Using
Internet
NetCentric Internet Fax ......................................................................................... 177
Before You Begin.................................................................................................... 178
Compatible Operating Systems ........................................................................ 178
Your Fax Service Account ................................................................................ 178
Receiving Faxes ...................................................................................................... 178
Creating An Inbound Account .......................................................................... 179
Installing NetCentricTM FaxStorm ........................................................................... 179
Overview of Utilities .............................................................................................. 180
Contact Manager .............................................................................................. 180
Cover Page Builder........................................................................................... 180
Print Driver ....................................................................................................... 180
Status Manager ................................................................................................. 180
Viewfax (A Fax File Viewing Application) ...................................................... 181
Faxing with
TM
19
NetCentric
FaxStorm
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T A B L E O F C O N T E N T S
xi
Accessing NetCentricTM FaxStorm.......................................................................... 181
Sending Faxes ......................................................................................................... 181
General Tab....................................................................................................... 182
Addressing a Fax.......................................................................................... 182
Adding Contacts One at a Time ................................................................... 182
Selecting a Group (or a Contact from a Group) ........................................... 182
Saving a New Contact from the Fax Send Window .................................... 183
Specifying a Cover Page .............................................................................. 183
About Sending a Fax as E-mail ................................................................... 184
Attachments Tab ............................................................................................... 184
Options/Sender Tab .......................................................................................... 185
Sending a Fax from Other Windows® Applications................................................ 185
If You Are Using Windows® 95 or 98 .......................................................... 185
If You Are Using Windows NT® Workstation Version 4.0 .......................... 186
Setting Up Contacts in the Contact Manager.......................................................... 187
To add a New Contact to the All Group ........................................................... 187
To add a New Contact to Another Group ......................................................... 188
Changing Contact Detail .................................................................................. 188
Setting Up Multiple Addresses ......................................................................... 189
Moving or Copying a Contact to Another Group ............................................. 190
Creating a Group for Broadcasting................................................................... 190
Managing You Faxes in the Status Manager........................................................... 191
Accessing the Status Manager .......................................................................... 191
Checking the Status of Sent Faxes (Outbox).................................................... 191
Viewing Faxes You Received (Inbox) .............................................................. 192
Managing Faxes from Your Account Page ............................................................. 192
Accessing Your Account Page .......................................................................... 192
Viewing Received Faxes in Your Account Page Inbox .................................... 193
Checking Sent Faxes in Your Account Page Outbox ....................................... 193
Customer Support ................................................................................................... 194
Contact NetCentric Corporation at ................................................................... 194
Using Automatic
E-Mail Printing
20
Automatic E-mail Printing (For Windows® 95 and 98 Only) ....................... 195
Main Features ......................................................................................................... 196
Automatic E-Mail Printing is for Windows® 95 and 98 Only ................................ 196
You Cannot Use a 16 bit TCP/IP Stack ............................................................ 196
If You Are Using Korean Windows® 95 or 98 .................................................. 196
Setting Up Automatic E-Mail Printing ................................................................... 197
Setting Up the Server........................................................................................ 197
Setting the Check Time .................................................................................... 198
Using Automatic E-Mail Printing ........................................................................... 199
Uninstalling Automatic E-Mail Printing from Windows® 95 or 98 ........................ 199
If the Uninstall Program Displays a Error Message ......................................... 199
To Access the Add/Remove Programs Properties Window .............................. 200
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T A B L E O F C O N T E N T S
xii
Color Faxing with
How 3D FaxSpeed Works....................................................................................... 201
3D FaxSpeed
®
21
(For Windows 3.1,
Special Coded Format (InfoImage) ........................................................................ 201
Installing 3D FaxSpeed ................................................................................... 202
Selecting Multi-Function Link Pro As Your Fax Application ................................ 203
Creating 3D FaxSpeed Read Module Disks for Recipients .................................... 204
Quick Start Procedures .......................................................................................... 205
How to Send an InfoImage ..................................................................................... 205
To Send an InfoImage with 3D FaxSpeed Standard Send: .............................. 205
Using the 3D FaxSpeed Macro ............................................................................... 206
To print the current document in your word processor directly to
3.11, 95 and 98 Only)
3D FaxSpeed: ................................................................................................ 206
How to Read an InfoImage that Was Printed at Your MFC.................................... 206
Follow these steps when a received InfoImage printed at the MFC: ............... 206
How to Read an InfoImage that Was Received Into MFL Pro ............................... 207
To read an InfoImage after viewing it in the MFL Pro Viewer/Editor: ............ 207
If the Recipient Uses Another Fax Application ...................................................... 208
3D FaxSpeed Read Module for Recipients ...................................................... 208
For recipients of your InfoImage who are using another fax application: ... 208
If the Recipient Uses a Fax Machine and Scanner ................................................. 209
3D FaxSpeed Read Module for Recipients ...................................................... 209
For recipients of your InfoImage who are using a fax machine
and scanner: .............................................................................................. 209
Optional
Memory Board .......................................................................................................... 211
Optional Memory for the Fax Operations................................................................ 211
Installing the Optional Memory Board ................................................................... 212
Accessories
22
(For MFC 7160C Only)
Important
Information
23
Standard Telephone and FCC Notices................................................................ 215
These notices are in effect on models sold and used in the United States only. ..... 215
Important—About the Interface Cable ............................................................. 217
Federal Communications Commission (FCC)
Declaration of Conformity (For USA Only) ........................................................ 217
Industry Canada Compliance Statement (For Canada Only) ........................... 218
International Energy Star Compliance Statement ........................................ 218
Important Safety Instructions ........................................................................... 219
Notice – Disclaimer of Warranties ................................................................... 221
Compilation and Publication Notice ....................................................................... 221
Trademarks ............................................................................................................. 222
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T A B L E O F C O N T E N T S
xiii
Specifications
Product Description ................................................................................................ 223
Fax Specifications .................................................................................................... 223
Printer Specifications.............................................................................................. 225
Printing.................................................................................................................... 225
Controller ................................................................................................................ 225
Print Media ............................................................................................................. 226
24
Troubleshooting
and Maintenance
25
Troubleshooting ....................................................................................................... 227
Fax-Back System .................................................................................................... 227
Brother on the World Wide Web ............................................................................. 227
Brother Bulletin Board............................................................................................ 227
Error Messages ....................................................................................................... 228
Document Jam ........................................................................................................ 229
Printer Jam or Paper Jam ........................................................................................ 230
If You Are Having Difficulty with Your MFC ........................................................ 234
How to Improve Print Quality ............................................................................. 236
Test Print ................................................................................................................. 236
Cleaning the Print Head .......................................................................................... 236
Aligning Ink Cartridges .......................................................................................... 237
Turning off Bi-directional Printing ......................................................................... 238
Packing and Shipping the MFC ........................................................................... 239
Regular Maintenance.............................................................................................. 242
Cleaning the Scanner .............................................................................................. 242
Cleaning the MFC Printer Platen ............................................................................ 242
Cleaning the Pick-up Roller.................................................................................... 243
Replacing the Ink Cartridges .................................................................................. 243
For Customer Service ............................................................................................. 246
Glossary ..................................................................................................................... 247
Index ........................................................................................................................... 253
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1
C H A P T E R O N E
Introduction
1
UsingThis Manual
Thank you for purchasing a Brother Multi-Function Center (MFC). This
MFC has been designed to be simple to use, with LCD screen prompts to
guide you through functions. However, you can use your MFC to its fullest
potential by taking a few minutes to read this manual.
Help/Broadcast
Additionally, your MFC has a Help Key. Press
basic operational steps and functions.
to print a list of
Finding Information
All chapter headings and subheadings are listed in the Table of Contents.
You will be able to find information about a specific feature or function by
checking the Index in the back of this manual. Also, throughout this manual,
you’ll see special symbols alerting you to important information, cross-
references, and warnings. Illustrations of some screen displays also help
you choose the correct key-presses.
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C H A P T E R O N E
2
Test Sheet Procedures (For USA Only)
See
Setting
Station ID
pp. 36–37
After programming your Station ID, please fill out the TEST SHEET
included with your MFC and fax it to Brother’s Automated Fax Response
System as your first transmission. This will verify that your MFC is
properly installed.
When this document is received, a confirmation sheet will be sent back to
your MFC. In order to receive a response, be sure to set up your Station ID.
USA
1-908-685-9283 (fax)
About Fax Machines
If you’re a first-time fax machine user, fax operation might seem a little
mysterious. Soon, you’ll recognize the unusual fax tones on your phone
line, and be able to send and receive faxes easily.
Fax Tones and Handshake
When someone is sending a fax, the MFC sends fax calling tones, (CNG
tones)—soft, intermittent beeps at 4-second intervals. You’ll hear them
Start
when you dial and press
, and they continue for about 40 seconds after
dialing. During that time, the sending machine must begin the “handshake”
with the receiving machine. Each time you use automatic procedures to
send a fax, you are sending CNG tones over the phone line. You’ll soon
learn to listen for these soft beeps each time you answer a phone on your
MFC line, so you can know if you are receiving a fax message.
The receiving fax responds with fax receiving tones—loud, chirping
sounds. A receiving fax chirps for about 40 seconds over the phone line,
and the screen displays RECEIVING. If your MFC is set to the FAX mode,
it will answer every call automatically with fax receiving tones. Even if the
other party hangs up, your MFC continues to send the “chirps” for about
40 seconds, and the screen continues to display RECEIVING.
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I N T R O D U C T I O N
3
When your MFC answers in FAX/TEL mode, the MFC listens for CNG
tones and then responds with receiving tones.
The fax “handshake” is the time in which the sending machine’s CNG tones
and the receiving machines “chirps” overlap. This must be for at least 2 to 4
seconds, so the fax machines can understand how each is sending and
receiving the fax. The handshake cannot begin until the call is answered,
and the CNG tones only last for about 40 seconds after the number is dialed.
Therefore, it’s important for the receiving machine to answer the call in as
few rings as possible.
When you have an external telephone answering device (TAD) on your
MFC line, your TAD will determine the number of rings before the call is
answered. Pay special attention to the directions in the Installation chapter for
connecting a TAD to your MFC.
ECM (Error Correction Mode)
The Error Correction Mode (ECM) is a way for the MFC to check the
integrity of a fax transmission while it is in progress. ECM transmissions
are possible only between machines that both have the ECM feature. If they
do, you may send and receive fax messages that are continuously checked
for their integrity.
Sufficient memory must be available in your MFC for this feature to work.
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C H A P T E R O N E
4
MFC 7150C Control Panel Overview
25
20
28
26
19 18
17
27
24 23
22 21
MFC 715OC
Fine
FAX
TAD
29
30
status
status
6
IN
1
Photo
S.Fine
FAX PRINTER COPIER SCANNER PC FAX VIDEO CAPTURE
FAX/TEL
Function
Set
Clear
Priority
ABC
DEF
Hook
High
01
13
02
03
15
04
16
15
16
14
1
2
3
4
1
2
3
14
GH I
JKL
MNO
Volume
Hold
Low
Stop
05
17
06
18
07
19
08
20
5
TUV
4
PQRS
6
WXYZ
Redial / Pause
Speed Dial
Start
7
8
0
9
Shift
10
5
9 12
8
6
11 13
7
Hook
1
Mode
22
Ink Management
9
17
18
Stop
Lets you dial telephone and
fax numbers without lifting
the handset.
Use to select how the MFC
will handle incoming calls.
Cleans the ink print heads
and/or resets the ink dot
counter after replacing an
ink cartridge.
Stops a fax, cancels an
operation, or exits from
function mode.
Resolution
Sets the resolution when you
send a fax.
23
24
25
2
3
Hold
Start
10
Lets you put calls on hold.
Priority
Starts an operation, such as
sending a fax.
Press this key to receive all
faxes in memory without
first printing them.
Redial / Pause
Tel-index
Lets you look up numbers
stored in the dialing memory.
Redials the last number
called. Also inserts a pause
in autodial numbers.
11 Enlarge/Reduce
Lets you reduce or enlarge
copies depending on the
ratio you select.
Reset
19
20
Ink Empty Indicator
Blinks when ink cartridge is
low and stays lit when ink is
empty.
Clears data from the printer
memory, and then resets and
restores to the factory default
settings.
Speed Dial
4
5
Lets you dial stored phone
numbers by pressing a
two-digit number.
Brightness
12
Lets you adjust the brightness
of the whole image to be lighter
or darker.
Liquid Crystal Display
LCD displays messages to help
you set and operate your MFC.
26
27
On/OffLine
Dial Pad
Use this key to turn the
printer online (ready to
receive PC data) and offline
(not ready to receive PC
data) alternately. When the
printer is online, the LCD
displays ONLINE.
Dials phone and fax numbers,
and can be used as a keyboard
for entering information into the
MFC. # key lets you switch the
dialling type during a telephone
call from “PULSE” to “TONE”.
Paper Type
13
Use this key to temporarily
change the paper type setting
for Copy and Video Printing
modes.
(Left Arrow)
(Right Arrow)
Moves the LCD cursor
through text and options.
Copy Quality
14
6
7
Volume High / Low
Adjusts speaker, ring and
handset volume.
Function
Lets you access the function
and programming mode.
28
29
30
Use this key to temporarily
change the quality and type
of original for Copy and
Video Printing modes.
Help/Broadcast
21
Press this key whenever you
want a quick reference Help List
printed. The Help List shows
how to perform functions, how to
register information, and how to
get basic information. Also use
this key whenever you want to
broadcast faxes to many different
locations, maximum of 130
locations at once.
Shift
Set
To access memory locations
13 through 24 in the One
Touch keys hold down the
Shift key.
15 Mono Copy
Makes a black-and-white or
single-color copy.
Stores a function setting in the
MFC.
Clear
16 Color Copy
Makes a full-color copy.
Deletes entered data or backs
up one step in function
procedure.
8
One Touch Keys
These 12 keys give you instant
access to previously stored
phone numbers.
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I N T R O D U C T I O N
5
MFC 7160C Control Panel Overview
22
33
29 28
27 26
25 24
32
31
30
23
716OC
Voice
Fax
Fine
FAX
34
35
status
status
21
20
19
18
17
Photo
S.Fine
FAX/TEL
Function
Set
Clear
Priority
1
2
ABC
DEF
Hold
High
01
13
02
03
15
04
16
MIC
1
2
JKL
3
MNO
14
GH I
Volume
Shift
Redial / Pause
Speed Dial
Low
16
15
05
17
06
18
07
19
08
20
3
4
5
5
TUV
4
PQRS
6
WXYZ
Stop
Start
7
8
0
9
Speaker Phone
6
12 14
10 13
9
7
8
11
1
2
Hold
10
11
Reset
19
20
21
Mode
27
Stop
Lets you put calls on hold.
Use to select how the MFC
will handle incoming calls.
Stops a fax, cancels an
Clears data from the printer
operation, or exits from
function mode.
memory, and then resets and
restores to the factory default
settings.
Microphone
Picks up your voice when you
speak to another party using
speakerphone.
Resolution
Sets the resolution when you
send a fax.
28
29
30
Start
Ink Management
Cleans the ink print heads
and/or resets the ink dot
counter after replacing an
ink cartridge.
Starts an operation, such as
sending a fax.
Redial / Pause
3
4
5
Tel-index
Lets you look up numbers
stored in the dialing memory.
Redials the last number
called. Also inserts a pause
in autodial numbers.
12 Enlarge/Reduce
Lets you reduce or enlarge
copies depending on the
ratio you select.
Ink Empty Indicator
Blinks when ink cartridge is
low and stays lit when ink is
empty.
Priority
Speed Dial
Press this key to receive all
faxes in memory without
first printing them.
Lets you dial stored phone
numbers by pressing a
two-digit number.
Brightness
13
Lets you adjust the brightness
of the whole image to be lighter
or darker.
Liquid Crystal Display
LCD displays messages to help
you set and operate your MFC.
31
32
Play
22
23
Speaker Phone
Lets you listen to voice messages
and outgoing messages.
Lets you speak to the person
at the other end and dial
telephone and fax numbers
without lifting the handset.
Paper Type
14
Use this key to temporarily
change the paper type setting
for Copy and Video Printing
modes.
(Left Arrow)
(Right Arrow)
Moves the LCD cursor
through text and options.
Message Indicator Lights
Notify you that you have
voice or fax messages in the
memory.
6
7
Dial Pad
Dials phone and fax numbers,
and can be used as a keyboard
for entering information into the
MFC. # key lets you switch the
dialling type during a telephone
call from “PULSE” to “TONE”.
Copy Quality
15
24 Erase
Lets you delete voice
Function
Lets you access the function
and programming mode.
33
34
35
Use this key to temporarily
change the quality and type
of original for Copy and
Video Printing modes.
messages, and/or fax messages
from the memory
Set
25
26
Record
Stores a function setting in the
MFC.
16 Color Copy
Makes a full-color copy.
Lets you record Outgoing
Messages (OGM), memos
and telephone calls.
Volume High / Low
Adjust speaker, ring and handset
volume. The speaker volume is
for message playback and
Speaker Phone conversation.
Clear
17 Mono Copy
Deletes entered data or backs
up one step in function
procedure.
Makes a black-and-white or
single-color copy.
Help/Broadcast
Press this key whenever you
want a quick reference Help List
printed. The Help List shows
how to perform functions, how to
register information, and how to
get basic information. Also use
this key whenever you want to
broadcast faxes to many
8
9
Shift
18
On/OffLine
To access memory locations
13 through 24 in the One
Touch keys hold down the
Shift key.
Use this key to turn the printer
online (ready to receive PC
data) and offline (not ready to
receive PC data) alternately.
When the printer is online, the
LCD displays ONLINE.
One Touch Keys
These 12 keys give you instant
access to previously stored
phone numbers.
different locations, maximum
of 174.
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C H A P T E R O N E
6
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7
C H A P T E R T W O
MFC Setup and
Connections
Caution
Never install telephone wiring during a lightning storm.
We recommend that this product be used with a surge protection device
to protect the product against lightning storms.
Never install a telephone jack in a wet location unless the jack is
specifically designed for a wet location.
Never touch telephone wires or terminals that are not insulated unless
the telephone line has been disconnected at the network interface.
Use caution when installing or modifying telephone lines.
Avoid using a telephone (other than a cordless type) during an
electrical storm. There may be a remote risk of electric shock from
lightning.
Do not use the telephone to report a gas leak in the vicinity of the leak.
For PLUGGABLE EQUIPMENT, the socket-outlet should be installed
near the equipment and should be easily accessible.
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C H A P T E R T W O
8
Packing List
Make sure you have the following items:
Ink
Cartridges
Bi-directional
Parallel Cable
Telephone
Line Cord
Paper
Wire
Extension
Handset
Curled Cord
Document
Wire
Extension
Telephone
Handset
Document Tray
Paper
Tray
Reference
Guide for
Improving
Print Quality
Brother Color
Suite
2 CD-ROMS
Owner’s
Manual
Starter Coated
Paper
(Ink Jet Paper)
Remote
Control
Access Card
If an item is missing, call Brother Customer Service at 1-800-284-4329 (USA), 1-800-853-6660
(from within Canada) or 1-514-685-6464 (from within Montreal). See Ordering Accessories
and Supplies on page ii for the correct item numbers.
Whenever you transport the MFC, use the packing materials that came with your MFC. If you do
not pack the MFC correctly, you may void your warranty.
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M F C S E T U P A N D C O N N E C T I O N S
9
Choosing a Location
Place your MFC on a flat, stable surface, such as a desk. Select a place that
is free of vibration and shocks. Locate the MFC near a telephone jack and a
standard, grounded power outlet. Choose a location where the temperature
remains between 50°F and 95°F (10°–35°C).
Avoid placing your MFC in a high-traffic area. Do not place near heaters,
air conditioners, water, chemicals, or refrigerators. Do not expose the MFC
to direct sunlight, excessive heat, moisture, or dust. Do not connect your
MFC to electrical outlets controlled by wall switches or automatic timers.
Disruption of power can wipe out information in the MFC’s memory. Do
not connect your MFC to electrical outlets on the same circuit as large
appliances or other equipment that might disrupt the power supply. Avoid
interference sources, such as speakers or the base units of cordless phones.
NO !
NO ! NO !
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C H A P T E R T W O
10
Assembly
Connect the handset.
1
Connect the longer end of the curled handset cord to the MFC and the
shorter end to the handset.
Connect the power cord.
2
There is no ON/OFF switch. When you plug in the power cord, the
power goes on and the screen alternately displays.
SET CARTRIDGES
OFFLINE
PLS OPEN COVER
OFFLINE
Connect the telephone line cord.
3
Connect one end of the telephone line cord to the jack on the MFC and
the other end to a modular wall jack.
Caution
Operating the MFC before you install the ink cartridges will
permanently damage the print head.
Power
Cord
Telephone
Line Cord
Handset
Curled Cord
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M F C S E T U P A N D C O N N E C T I O N S
11
Caution
■
■
The MFC must be grounded using a 3-prong plug.
Since the MFC is grounded through the power outlet, you can protect
yourself from potentially hazardous electrical conditions on the telephone
network by keeping the power to your MFC on when you connect it to a
telephone line. Similarly, you can protect yourself when you want to move
your MFC, by disconnecting the telephone line first, and then the power
cord.
■
Lightning and power surges can damage this product! We recommend
that you use a quality surge protection device on the AC power line as
well as on the telephone line, or unplug the lines during a lightning
storm.
Attach the paper wire extension to the multi-purpose sheet feeder.
4
Multi-purpose
Sheet Feeder
Paper Wire
Extension
Attach the document wire extension.
5
Document
Wire
Extension
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C H A P T E R T W O
12
Attach the paper tray to the paper output slot.
6
Caution
Please attach the Paper Tray to prevent paper jams and maintain print quality.
Paper
Output
Slot
Paper Tray
Attach the document tray.
7
Document Tray
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M F C S E T U P A N D C O N N E C T I O N S
13
Pull out the plastic extension of the document tray.
8
Plastic
Extension
Load paper in the multi-purpose sheet feeder (paper cassette).
9
A Open the multi-purpose sheet feeder cover.
Multi-purpose
Sheet Feeder
Cover
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C H A P T E R T W O
14
B Fan the paper well. Load the paper. Make sure the print side is
toward you and the paper level is stacked below the paper guide line.
Paper
Guide
Line
C Adjust the guides to fit the paper width.
Guide
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M F C S E T U P A N D C O N N E C T I O N S
15
Installing the Ink Cartridges
Check that you turned on the power (by plugging in the power cord).
The screen alternately displays
1
SET CARTRIDGES
OFFLINE
PLS OPEN COVER
OFFLINE
Open the top cover by pulling it toward you. After a few seconds, the print
head will move left to its replacement position.
2
Top Cover
Open the ink cartridge covers by pressing the clips together as shown in the
illustration.
3
Clip
Cartridge
Cover
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C H A P T E R T W O
16
Remove the yellow shipping cover by lifting it up and out.
4
Caution
■
The bottom of the yellow shipping cover is wet with ink that will
cause stains, so wipe it clean before you place it down. Keep the
yellow shipping cover in a safe place. You will need it in the future
when you replace the print head.
Yellow
Shipping
Cover
We recommend that you install the ink cartridges from left to right in this
order: Black, Yellow, Cyan, Magenta.
Open the Black ink cartridge bag and remove the ink cartridge.
5
Carefully remove the sealing tape from the side of the ink cartridge. Be
sure to peel the tape in the direction away from you.
6
Important
To prevent spilling ink and staining your hands and clothing, peel the sealing
tape gently and slowly. Do not touch the ink opening on the cartridge or the
removed tape.
opening
Peel in the direction
away from you!
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M F C S E T U P A N D C O N N E C T I O N S
17
Each color has its own correct position. Gently insert the Black ink
cartridge, matching the markings of the color indicators on the print head
as a guide. Please be careful not to press down on the switch bar (see
illustration) when inserting a cartridge.
7
Switch
Bar
Repeat Steps 5–7 to install each color ink cartridge.
Close the cartridge covers until they click into place.
8
9
After installing all ink cartridges, close the top cover until it clicks into
place. Your MFC now prepares for a “head cleaning” and goes online so it
can set the ink dot counter. The MFC will ask you if you changed each
color ink cartridge.
10
DID YOU CHANGE
BLCK?1.YES 2.NO
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C H A P T E R T W O
18
1
Press
on the dial pad for each color, as prompted (for initial setup only)
11
within 1 minute. The MFC will enter a cleaning cycle for approximately 6
minutes. The screen alternately displays CLEANING BLACK and
PLEASE WAIT. The ink dot counter will be set automatically for each
color, so the MFC can warn you with an error message when ink is running
low.
Start
Make sure paper is loaded in the cassette, then press
minute.
within 1
When the MFC completes the cleaning cycle, the MFC starts printing the
test sheet.
Only during initial ink cartridge installation, the screen shows.
12
13
PRINT OK?
1.YES 2.NO
Check the print quality of the test sheet. If it is not good, clean the print
2
head again, by pressing
OK for each color. Press
. The screen will ask you if the print quality is
for any color with a problem. You can choose
Start
2
several colors. After cleaning is finished, press
.
The MFC starts printing Test Sheet No. 2.
Adjust the Vertical Alignment by following the instructions printed on the
Test Print page.
WARNING
If ink gets in your eyes, irrigate them with water immediately and consult a
doctor if you are concerned.
Caution
■
■
■
DO NOT remove ink cartridges if you do not need to replace them. If
you do so, it may reduce the ink quantity and the MFC will not know the
quantity of ink left in the cartridge.
DO NOT shake the ink cartridges. If you do so, the ink may spill when
you take off the sealing tape. If ink stains your body or clothing, wash
with soap or detergent immediately.
If you install an ink cartridge in the wrong color position, you must clean
the print head several times after correcting the cartridge installation and
before you start printing because the colors were mixed.
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M F C S E T U P A N D C O N N E C T I O N S
19
■
■
Once you open an ink cartridge, install it in the MFC and use it up within
six months of installation. Use unopened ink cartridges by the expiration
date written on the cartridge package.
DO NOT refill the ink cartridges. Attempting to use refilled cartridges
may cause damage to the print head and will void your warranty.
If the INK EMPTY error message is on the screen display after you have
installed the ink cartridges, check and make sure that the ink cartridges are
installed correctly.
Special Line Considerations
Roll Over Phone Lines
A roll over phone system is a group of two or more separate telephone lines
that pass incoming calls to the next available line. The calls are usually
passed down or “rolled over” to the next available phone line in a preset
order.
Your MFC can work in a roll over system as long as it is connected to the
last number in the sequence, so the call cannot roll away. Do not put the
MFC on any of the other numbers; when the other lines are busy and a
second fax call is received, the fax call is transferred to a line that does not
have a fax machine. Your MFC will work best on a dedicated line.
Two-Line Phone System
See
Easy Receive
p. 44
A two-line phone system is nothing more than two separate phone numbers
on the same wall outlet. The two phone numbers can be on separate jacks
(RJ11) or combined into one jack (RJ14). Your MFC must be plugged into
an RJ11 jack. RJ11 and RJ14 jacks may be equal in size and appearance and
both may contain four wires (black, red, green, yellow). To test the type of
jack, plug in a two-line phone and see if it can access both lines. If it can,
you must separate the line for your MFC.
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C H A P T E R T W O
20
Converting Telephone Wall Outlets
There are three ways to convert to an RJ11 jack. The first two ways may
require assistance from the telephone company. You can change the wall
outlets from one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11
wall outlet installed and slave or jump one of the phone numbers to it.
The third way is the easiest: Buy a triplex adapter. You can plug a triplex
adapter into an RJ14 outlet. It separates the wires into two separate RJ11
jacks (Line 1, Line 2) and a third RJ14 jack (Lines 1 and 2). Plug the MFC
into Line 2 of the triplex adapter.
Triplex Adapter
RJ14
RJ11
RJ14
Installing MFC, External Two-Line TAD, and Two-Line Telephone
When you are installing an external two-line telephone answering device
(TAD) and a two-line telephone, your MFC must be isolated on one line at
both the wall jack and at the TAD. The most common connection is to put
the MFC on Line 2. The two-line TAD must have two telephone jacks: one
labeled L1 or L1/L2, and the other labeled L2. You will need at least three
telephone line cords, the one that came with your MFC and two for your
external two-line TAD. You will need a fourth line cord if you add a
two-line telephone.
Place the two-line TAD and the two-line telephone next to your MFC.
1
2
Plug one end of the telephone line cord for your MFC into the L2 jack
of the triplex adapter. Plug the other end into the LINE jack on the back
side of the MFC.
Plug one end of the first telephone line cord for your TAD into the L1
jack of the triplex adapter. Plug the other end into the L1 or L1/L2 jack
of the two-line TAD.
3
4
Plug one end of the second telephone line cord for your TAD into the
L2 jack of the two-line TAD. Plug the other end into the EXT. jack on
the back side of the MFC.
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M F C S E T U P A N D C O N N E C T I O N S
21
Triplex Adapter
Two Line Phone
External Two Line TAD
Fax Machine
You can keep two-line telephones on other wall outlets as always. There are
two ways to add a two-line telephone to the MFC’s wall outlet. You can plug
the telephone line cord from the two-line telephone into the L1+L2 jack of the
triplex adapter. Or, you can plug the two-line telephone into the TEL jack of
the two-line TAD.
Multi-Line Connections (PBX)
Most offices use a central telephone system. While it is often relatively
simple to connect the machine to a key system or a PBX (Private Branch
Exchange), we suggest that you contact the company that installed your
telephone system and ask them to connect the MFC for you. It is advisable to
have a separate line for the MFC. You can then leave the MFC in FAX mode
to receive faxes any time of day or night.
If the MFC is to be connected to a multi-line system, ask your installer to
connect the unit to the last line on the system. This prevents the unit from
being activated each time a telephone call is received.
As with all fax units, this machine must be connected to a two wire system. If
your line has more than two wires, proper connection of the MFC cannot be
made.
If you are installing the MFC to work with a PBX:
It is not guaranteed that the unit will operate correctly under all
circumstances with a PBX. Any cases of difficulty should be reported
first to the company that handles your PBX.
1
2
3
If all incoming calls will be answered by a switchboard operator, it is
recommended that the Answer Mode be set to MANUAL. All incoming
calls should initially be regarded as telephone calls.
The unit may be used with either pulse or tone dialing telephone service.
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C H A P T E R T W O
22
Custom Features on a Single Line
To learn how custom features may affect your faxing operations, please see
the Troubleshooting and Maintenance chapter, p. 227.
Connecting an External
Telephone Answering Device (TAD)
Sequence
Although the MFC 7160C has a built-in answering system, you can choose
to connect an additional answering system.
When you have an external TAD on the same telephone line as the MFC,
the TAD answers all calls. The MFC “listens” for fax calling (CNG) tones.
If it hears them, the MFC takes over the call and receives the fax. If it
doesn’t hear CNG tones, the MFC lets the TAD continue playing your
outgoing message so your caller can leave you a voice message.
The TAD must answer within four rings (the recommended setting is two
rings). The MFC cannot hear CNG tones until the TAD has answered the
call, and with four rings there are only 8–10 seconds of CNG tones left for
the fax “handshake.” Make sure you carefully follow instructions in this
manual for recording your outgoing message. Do not use a “toll-saver” ring
setting on the TAD.
Do not connect a TAD elsewhere on the same phone line—your MFC and
TAD will both try to control the line.
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M F C S E T U P A N D C O N N E C T I O N S
23
Connections
The external TAD must be plugged into the back side of the MFC, into the
jack labeled EXT. Your MFC cannot work properly if you plug the TAD into
a wall jack.
Plug the telephone line cord from the wall jack into the back side of the
MFC, in the jack labeled LINE.
1
Plug the telephone line cord from your external TAD into the back side
of the MFC, in the jack labeled EXT. (Make sure this cord is connected
to the TAD at the TAD’s telephone line jack, and not its telephone set
jack.)
2
Set your external TAD to four rings or less. (The MFC’s Ring Delay
setting does not apply).
3
Set the external TAD to answer calls.
4
5
6
Record the outgoing message on your external TAD (see below).
(For MFC 7160C Only) Set the MFC’s Message Storage to
VOICE:EXT.
Mode
Press
on the MFC until the FAX and FAX/TEL lights are on.
7
Outgoing Message (OGM)
Timing is important in recording this message.
Record 5 seconds of silence at the beginning of your message. (This
allows your MFC time to listen for the fax CNG tones of automatic
transmissions before they stop.)
1
Limit your speaking to 20 seconds.
2
3
End your 20-second message by giving your Fax Receive Code for
people sending manual faxes. For example:
“After the beep, leave a message or send a fax by pressing 51 and
press Start.”
Connecting an External Telephone
Your MFC is equipped with a handset that you can use as a regular phone.
However, you can also connect a separate telephone (or telephone
answering device) directly to your MFC.
Connect the modular plug on the telephone’s line cord to the jack labeled
EXT. on the back side of the MFC.
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C H A P T E R T W O
24
Whenever this phone (or TAD) is in use, the screen displays EXT. TEL IN
USE, and, if the fax handset is lifted, an alarm sounds. To disconnect the
Hook
Speaker Phone
call on the external phone and switch to the fax, press
or
.
The external telephone cannot be used while a function is being performed
on the control panel.
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25
C H A P T E R T H R E E
Paper
3
The quality of your document can be affected by the kind of paper you use
in the MFC. You can use plain paper, coated paper, transparencies, glossy
paper, organizer paper, and envelopes. We recommend testing various
papers before purchasing large quantities. For best results, use Brother
special coated paper, glossy paper, and transparencies. (See page ii for
information about ordering Brother accessories).
When you print on coated paper, transparencies, and glossy paper, be sure
to select the correct media in the “Quality/Color” tab in the printer driver.
When using coated paper or transparencies, avoid stacking by removing
each page after copying or printing.
About Brother Paper
Brother paper is manufactured specifically for this MFC, to provide you
optimum print quality.
Quality Coated Paper for 360 dpi Color Ink Jet printing— normal
mode (BP36CL for letter)
High Quality Coated Paper for 720 dpi Color Ink Jet printing—
super fine mode (BP72CL for letter)
Color Ink Jet Transparencies— fine mode (BPTRL for letter)
Color Ink Jet Glossy Paper— superfine mode (BPGLL for letter)
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C H A P T E R T H R E E
26
■
Brother coated (ink jet) paper is coated only on one side. Make sure
this whiter (coated) side is facing up toward you. Therefore, when
loading paper in the paper cassette, make sure that the whiter side (the
coated side) is facing up.
■
■
The coated side of glossy paper is shiny. Do not touch the shiny side.
Load glossy paper in the feeder with the shiny side facing up toward you.
DO NOT touch the coated side of the paper or both sides of
Transparencies, because it absorbs water and perspiration easily, and
might cause decreased output quality.
■
■
■
For optimum output quality, be sure to use paper appropriate for your
resolution setting.
Store paper in the original bag, and keep it sealed. Keep the paper flat
and away from moisture and direct sunlight and heat.
Transparencies designed for laser printers/copiers may stain your next
document. Use only recommended transparencies.
Paper Specifications for Casette and Manual Feed Slot
Paper Type
Paper Size
Cassette Capacity
Cut Sheet
Letter, Executive
Legal
200 Sheets of 20 lb(75 g/m2)
100 Sheets of 20 lb(75 g/m2)
Coated Paper
Transparencies
Glossy Paper
Envelopes
Letter
100 Sheets
Letter
20
20
10
Letter
DL, COM-10, C5,
B5, Monarch
Organizer
J(Manual Feed Slot Only), K, L 10
Paper Capacity for Feeder
Cut Sheet Paper Weight 16 to 32 lb (60 to 120 g/m2 )
Sheet Feeder: Up to 0.87 inches (22mm) / Approximately 200 sheets of 20 lb
(75 g/m2 )
Output Stacker: Approximately 75 Sheets of 20 lb (75 g/m2)
Transparencies and glossy paper must be picked up from the paper tray one page at
a time.
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P A P E R
27
■
■
Curled or damaged paper may cause paper jams and misfeeds. If the
paper is curled, straighten it as much as possible by rolling it in the
opposite direction of the curl.
For optimum output quality, we recommend you use only genuine
Brother paper.
■
■
If paper will not load from the feeder, try the manual feed slot.
For fax reception paper size, see page 45.
Print Area
The Print Area depends on the settings in the application you are using. The
figures below show the unprintable areas on cut sheets and envelopes.
Cut Sheet
Envelopes
3
4
3
4
1
1
2
2
unprintable area
(inch)
Paper Type
Paper Size
1
2
3
4
Fax
0.16
Mono Copy
Color Copy
Printer
Letter, Legal
0.12
0.43
0.16
Cut Sheet
0.24
0.34
0.13
0.13
0.13
Executive
J, K, L
Printer
0.12
0.12
0.39
0.43
0.43
0.79
0.13
0.13
0.13
Organizer
Envelopes
Printer
Printer
*Printer depends on the Printer driver.
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C H A P T E R T H R E E
28
Do not use the following types of paper and envelopes:
■
■
■
■
■
■
■
■
■
Damaged, curled, wrinkled, or irregularly shaped paper and envelopes
Extremely shiny or highly textured paper and envelopes
Envelopes with clasps
Envelopes of baggy construction
Envelopes not sharply creased
Embossed envelopes
Paper and envelopes already printed with a laser printer
Envelopes preprinted on the inside
Paper and envelopes that cannot be arranged uniformly when stacked
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29
C H A P T E R F O U R
On-Screen
Programming
4
User-Friendly Programming
See
Using This
Manual
p. 1
We have designed your Multi-Function Center with on-screen programming
and a Help key. User-friendly programming helps you take full advantage of
all the functions your MFC has to offer.
Since your programming is done on the LCD, we created step-by-step on-
screen prompts to help you program your MFC. All you need to do is follow
the prompts as they guide you through the function menu selections and
programming options and settings.
Function Mode
You can access the Function Mode by pressing
Function
. The screen displays
1.FAX 2.PRINTER
3.COPY 4.VIDEO
1
2
Then press
—OR—press
for Fax Functions—OR—press
for Printer Functions
3
4
for Copy Functions—OR—press
for Video Functions.
When you enter the Function Mode, your MFC displays a list of Level One
Functions from which you can choose. These function options appear one
Set
after the other on the display. Select an option by pressing
option appears on the LCD.
when the
You can “scroll” more quickly through options by pressing
. When the
Set
screen displays your selection, press
. Use
to scroll backward if you
passed your choice or to save key strokes. Both arrow keys show all
options, in the opposite order.
Stop
If you want to exit the Function Mode, press
.
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C H A P T E R F O U R
30
Alternating Displays
When you see alternating displays, the LCD sometimes alternates between
the currently selected option, and a help message giving brief instructions
about how to proceed. The display you’ll probably see most often is shown
below, showing you, when you place a document in the feeder, that you can
dial a number and send a fax, or you can make a copy.
FAX: NO. & START
SCAN READY
COPY: PRESS COPY
SCAN READY
Function Selection Table
You can probably perform most of these programming settings without the
Owner’s Manuals. To help you understand the function selections, options
and settings that are found in the MFC programs, use the Function Selection
Table below.
1. Fax Functions
1. INITIAL SETUP
Function
Description
Factory Set More Info
1. TONE/PULSE
2. DATE/TIME
Selects dialing mode.
TONE
p. 35
p. 36
Enter date and time for LCD
display and heading on
transmissions.
1999 1/1 00:00
3. STATION ID
Program name, fax number and
telephone number to appear on
each transmitted page.
—
pp. 36–37
4. BEEPER
Adjust volume level of beeper. LOW
p. 39
p. 40
5. DELAYED TIMER
Sets the time of day that
delayed faxes will be sent.
00:00
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O N - S C R E E N P R O G R A M M I N G
31
1. Fax Functions (continued)
2. SETUP RECEIVE
Function
Description
Factory Set More Info
1. RING DELAY
Number of rings before MFC
answers in FAX/TEL, FAX, or
MC mode.
RING DELAY: 04 p. 42
TOLL SAVER: OFF p. 98
(For MFC 7160C Only)
2. F/T RING TIME
3. EASY RECEIVE
4. REMOTE CODE
Sets the time for “double ring” in 20
FAX/TEL mode.
p. 43
Receive fax messages without
pressing the Start key.
ON
p. 44
Enter code to activate or deactivate ON ( 51, #51) pp. 47–48
MFC from a remote location.
5. REDUCTION
6. PAPER
Reduces size of image.
AUTO
p. 45
Selects size of paper for fax receiving. LETTER
p. 46
7. POLLING RX
Sets up your MFC to poll another
fax machine.
OFF
pp. 48–50
8. MF LINK
Turn on if PC is connected to MFC ON
for PC receiving of voice and fax
messages.
p. 138
3. SETUP SEND
Function
Description
Factory Set More Info
1. COVERPG SETUP Automatically sends a cover page OFF
pp. 59–62
pp. 62–63
p. 63
you program.
2. COVERPAGE MSG Program customized message for
—
fax cover page.
3. CONTRAST
Change lightness or darkness of a AUTO
fax you are sending.
4. RESOLUTION
Allows you to change resolutions STANDARD
page by page.
pp. 68–69
p. 64
5. OVERSEAS MODE Adjusts for sometimes difficult
OFF
overseas transmissions.
6. CALL RESERVE
7. DELAYED FAX
8. POLLED TX
You can send a fax, then speak.
Send documents later.
OFF
—
pp. 65–66
p. 66
Sets up your MFC with a document OFF
to be retrieved by another fax machine.
p. 69
9. REAL TIME TX
When memory is full, you can
send faxes in real time.
OFF
p. 58
4. REMAINING JOBS
Function Description
Factory Set More Info
Check which jobs are in memory or
cancel a delayed fax or polling job.
pp. 51, 58
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C H A P T E R F O U R
32
1. Fax Functions (continued)
5. INTERRUPT
Function
Description
Factory Set More Info
Send a fax now, even if you have the
MFC set to send a fax later, or if
you have it set for Polling.
p. 70
6. SET AUTO DIAL
Function
Description
Factory Set More Info
1. ONE-TOUCH DIAL Dial numbers stored in memory
—
—
—
pp. 71–72
by pressing only one key.
2. SPEED-DIAL
Dial numbers stored in memory
by pressing only three keys.
p. 73
3. SETUP GROUPS
Set up a Group number for
broadcasting.
p. 75
7. PRINT REPORTS
Function
Description
Factory Set More Info
1. XMIT REPORT
2. ACT. REPORT
3. ALL DIAL
OFF
pp. 89–90
Print lists and reports
of activity.
INTERVAL: OFF pp. 89–90
—
—
—
—
pp. 89–90
pp. 89–90
pp. 89–90
pp. 89–90
4. TEL. INDEX
(Details in Chapter 11)
5. USER SETTINGS
6. MEMORY STATUS
8. REMOTE FAX OPT (For MFC 7150C Only)
Function Description
Factory Set More Info
1. FAX FWD/PAGING Set MFC to forward fax/message
–OR– to call your pager.
OFF
pp. 81–82
2. FAX STORAGE
Store incoming fax in memory
for remote retrieval.
OFF
p. 83
3. REMOTE ACCESS Set code for retrieving faxes.
159
—
p. 84
p. 48
4. PRINT FAX
Print incoming faxes stored in
the memory.
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O N - S C R E E N P R O G R A M M I N G
33
1. Fax Functions (continued)
8. SETUP MSG CTR (For MFC 7160C Only)
Function
Description
Factory Set More Info
1. MSG STORAGE
Select if memory will store fax,
voice or both.
FAX: OFF
VOICE: ON
p. 93
2. BACKUP PRINT
3. OGM
Prints copy of faxes received
into memory.
ON
p. 96
Select/Record outgoing message. MSG CTR OGM pp. 44, 93,
94
4. ICM MAX. TIME
Select maximum length of incoming 30 (seconds)
messages.
p. 97
5. ICM REC. MONITR Adjust speaker volume for voice ON
p. 98
messages as they come in.
6. FAX FWD/PAGING Set fax to forward fax/message
–OR– to call your pager.
OFF
pp. 99–100
p. 101
7. REMOTE ACCESS
Set code for retrieving messages. 159
0. TEL SERVICE
Function
Description
Factory Set More Info
1. DISTINCTIVE
Use with phone company distinctive OFF
ringing service to register the ring
pattern with the MFC.
pp. 51–52
2. CALLER ID
View or print a list of the last 30
Caller IDs stored in memory.
—
pp. 53–54
2. Printer Functions
Function
Description
Factory Set More Info
1. TEST PRINT
2. VERTICAL ALIGN need to adjust the print
Use these functions when you
—
—
p. 236
pp. 236, 237
quality.
3. BI-DIR PRINT
ON
pp. 145, 238
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C H A P T E R F O U R
34
3. Copy Functions
Function
Description
Factory Set More Info
1. PAPER TYPE
Identify the type of paper in
the cassette.
PLAIN PAPER p. 112
2. QUALITY
Select Draft, Normal or High
copy quality.
HIGH
p. 113
p. 113
p. 114
3. ORIGINAL TYPE
4. COLOR ADJUST
Select Standard for any original
that is not a photograph.
STANDARD
—
Adjust the amount of Red,
Green, or Blue in copies.
5. BRIGHTNESS
6. CONTRAST
7. ONE COLOR
Adjust the brightness.
Adjust the contrast.
—
p. 114
p. 114
p. 115
—
Select a single color to use,
instead of Black, when you
use Mono Copy key.
OFF=Black
4. Video Functions
Function
Description
Factory Set More Info
1. PAPER TYPE
Identify the type of paper in
the cassette.
PLAIN PAPER p. 126
2. QUALITY
Select Normal or High print
HIGH
p. 126
3. VIDEO TYPE
Select Moving or Still video
signal.
MOVING
pp. 126–127
4. PRINT SIZE
Select the size you want the
captured frame to print.
5.75"x4.25"
p. 127
p. 128
p. 128
5. COLOR ADJUST
6. BRIGHTNESS
Adjust the amount of Red, Green,
or Blue in video printing.
—
—
Adjust the brightness.
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35
C H A P T E R F I V E
Initial
Setup
5
Getting Started
Setting Dialing Mode (Tone/Pulse)
Your MFC comes set to accommodate tone (multi-frequency) dialing service. If
you have pulse (rotary) dialing service, you need to change the dialing
mode.
Function
1
1
1
Press
,
,
,
. The screen prompts you to select TONE or
1
PULSE.
DIALING:TONE?
DIALING:PULSE?
Use
or
to select dialing mode.
when the screen displays the dialing mode you want.
to exit.
2
3
4
Set
Press
Press
Stop
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C H A P T E R F I V E
36
Setting Date and Time
Your MFC displays the date and time, and prints it on every fax you send.
In the event of a power failure, you may have to reset the date and time. All
other settings remain unaffected.
Function
1
1
2
Press
,
,
,
. The screen prompts you to enter the year.
1
ENTER YEAR:XX
Set
Enter the last two digits of the year and press
you to enter the month.
. The screen prompts
2
ENTER MONTH:XX
Enter two digits for the month (for example, enter 09 for September, or
3
4
Set
10 for October) and press
. The screen prompts you to enter the day.
ENTER DAY:XX
Set
Enter two digits for the day (for example, 06) and press
prompts you to enter the time.
. The screen
ENTER TIME:XX:XX
Enter the time in 24-hour format (for example, enter 15:25 for 3:25 PM)
5
6
Set
and press
.
Stop
Press
. The screen now displays the date and time you set, and
displays it whenever the MFC is standing by.
Setting Station ID
You can store your name, fax number, and telephone number to be printed
on all fax pages that you send.
See
Composing
Electronic
Cover Page
p. 59
Function
1
1
3
Press
,
,
,
. The screen prompts you to enter your fax
1
number.
FAX:
Enter your fax number (up to 20 digits).
2
3
See
Entering Text
pp. 37–38
Set
Press
. The screen prompts you to enter your telephone number.
TEL:
Enter your telephone number (up to 20 digits). If your telephone
number and fax number are the same, enter the same number again.
4
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I N I T I A L S E T U P
37
Set
Press
name.
. The screen prompts you to enter your name or your company
5
NAME:
Use the dial pad to enter your name (up to 20 characters).
6
7
8
Set
Press
Press
to confirm.
Stop
. The screen returns to the date and time.
Entering Text
When you are setting certain functions, such as the Station ID, you may
need to enter text into the MFC. Most number keys have three or four letters
printed above them. The keys for 0, #, and
because they are used for special characters.
don’t have printed letters
By pressing the appropriate number key the correct number of times, you
can access the character you want.
Press Key
one time
two times
three times four times
A
D
G
J
B
E
C
F
I
2
3
4
5
6
7
8
9
H
K
N
Q
U
X
L
O
M
P
R
V
Y
S
Z
T
W
Inserting spaces
If you want to enter a blank space, press
twice.
Making corrections
If you entered a letter incorrectly and want to change it, press
to move
Clear
the cursor after the last correct letter. Then press
; all letters above and
to the right of the cursor are deleted. Re-enter the correct text and/or digits.
You can also back up and type over incorrect letters.
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C H A P T E R F I V E
38
Repeating letters
If you need to enter a character assigned to the same key as the previous
character, press to move the cursor to the right.
Special characters and symbols
Press for (space) ! “ # $ % & ’ ( ) + , - . /
*
Press # for : ; < = > ? @ [ ] ^ _
Press Ø for É À È Ê Î Ç Ë Ö 0
NOTICE
The Telephone Consumer Protection Act of 1991 makes it
unlawful for any person to use a computer or electronic device to
send any message via a telephone MFC unless such messages
clearly contain, in a margin at the top or bottom of each
transmitted page, or on the first page of the transmission, the date
and time it is sent and an identification of the business or other
entity or other individual sending the message and the telephone
number of the sending machines or such business, other entity, or
individual.
In order to program this information into your MFC, you should
complete the steps described on page 36 and 37.
■
■
■
■
The telephone number you enter is used only for Call Back Message
and Cover Page features.
If you do not enter a fax number, no additional information can be
entered.
To enter a space, press
characters.
once between numbers and twice between
If your Station ID has already been programmed, the screen prompts
“1” to make a change, or “2” to exit without changing.
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I N I T I A L S E T U P
39
Setting Beeper Volume
You can set the beeper to LOW, HIGH or OFF. The default setting is LOW.
When the beeper is set to LOW or HIGH, the MFC beeps every time you
press a key or make an error, and at the end of fax sending or receiving.
Function
1
1
4
Press
Press
,
,
,
.
1
2
3
4
or
to select your setting.
Set
When the screen displays the setting you want, press
.
Stop
Press
to exit.
Setting the Handset Volume
You can adjust the handset volume any time you are talking on the
telephone. There are two handset volume levels, LOW and HIGH. The
default setting is LOW.
Press
or
to adjust the volume level. The display shows the setting
you are choosing.
The new setting will remain until you change it again.
Setting the Speaker Volume (For MFC 7160C Only)
Hook
You can adjust the speaker volume when your MFC is on
—OR—
Speaker Phone
. You can turn the speaker off or you can select a speaker
volume level. The default setting is the lowest volume. (On the MFC
Hook
7150C, this will affect the volume of the one-way
speaker.)
Press or
to adjust the volume level. The display shows the setting
you are choosing. Each key press changes the volume to the next setting.
The new setting will remain until you change it again.
If you have a MFC 7160C, you can adjust the speaker volume while you are
listening to your OGM (Outgoing Message) and ICMs (incoming messages).
Function
1
8
5
If you turn the Incoming Recording Monitor to OFF (
,
,
,
)
on the MFC 7160C, the Speaker for screening calls will be disabled and you
will not be able to hear callers leaving messages. The volume for other
operations can still be controlled using
and
.
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C H A P T E R F I V E
40
Setting the Ring Volume
You can adjust the ring volume when your MFC is idle. You can turn the
ring OFF or you can select a ring volume level.
Press
or
to adjust the volume level. With each key press, the
MFC rings so you can hear the current setting and the display shows the
setting you are choosing. Each key press changes the volume to the next
setting. The new setting will remain until you change it again.
Memory Storage
In the event of a power failure, all settings in the INITIAL SETUP, SETUP
RECEIVE, SET AUTO DIAL, REMOTE FAX OPT (for MFC 7150C only),
SETUP MSG CTR (for MFC 7160C only) plus the COVERPG SETUP and
COVERPAGE MSG (from SETUP SEND) functions are stored
permanently. You may have to reset the date and time.
Delayed Timer
See
Delayed Fax
p. 66
You can set up the time of day that delayed faxes will be sent.
Function
1
1
5
Press
Press
,
,
,
.
1
2
Set
. The screen displays
SET TIME:12:34
ENTER & SET
Enter the time (in 24-hour format) that you want delayed faxes to be
sent.
3
SET TIME:17:00
Set
Press
Press
.
4
5
Stop
to exit.
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41
C H A P T E R S I X
Setup
Receive
6
Basic Receiving Operations
Setting the Select Answer Mode
There are different answer modes for your MFC. You may choose the mode
that best suits your needs by pressing the Mode button repeatedly until you
have changed the FAX and FAX/TEL lights to the setting you want to use.
For more detailed information about a particular mode, please refer to the
page number in the right column.
The lighted indicators mean
= not selected
= is selected and lit.
Mode
Light
How it works
When to use it
Page #
You control the phone line and Use this mode when you are using a
pp. 51–52
FAX
1. MANUAL
(manual receive)
must answer every call
yourself.
computer modem on the same line or
if you receive very few fax
messages.
TAD
(
)
FAX/TEL
You can also use this mode with
Distinctive Ringing.
The MFC automatically
answers every call as a fax.
For dedicated fax lines. You cannot
receive a voice call but you can call
out.
p. 2
2. FAX
(automatic receive)
FAX
TAD
(
)
FAX/TEL
MFC controls the line and
automatically answers every call. machine on the same line, even if it is
You cannot have an answering
pp. 43, 47
FAX
TAD
3. FAX/TEL*
(Fax/Telephone)
(
)
on a separate wall jack on the same
line.
If the call is a fax it will receive
the fax. If the call is not a fax it
FAX/TEL
will ring (double ring) for you to You cannot use the telephone
pick up the call.
company’s Voice Mail in this mode.
* In FAX/TEL mode you must set the Ring Delay and F/T Ring Time. If you have extension phones on the
line, keep the Ring Delay to 4 rings.
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C H A P T E R S I X
42
Mode
Light
How it works
When to use it
Page #
The external TAD automatically Use this mode if you have an external pp. 22–23
4. TAD
FAX
answers every call. Voice
messages are stored on the
external TAD. Fax messages are
printed.
answering machine on your phone
line.
(External Telephone
Answering Device)
TAD
FAX/TEL
(For MFC 7150C Only)
The MFC automatically answers Use this mode to record both voice
every call. The messages (99 and fax messages in the MFC’s
minutes or up to 300 pages) are memory.
stored in order on a first come
first served basis.
p. 91
5. MSG CTR
FAX
(Message Center)
(For MFC 7160C Only)
FAX/TEL
To select or change your Answer Mode
Mode
Press
until the FAX and FAX/TEL lights are lit for the answer mode
you want.
Setting Ring Delay
The Ring Delay setting determines the number of times the MFC rings before
it answers. If you have extension phones on the same line as the MFC, keep
the Ring Delay default setting of 4.
See
Easy Receive
p. 44
and
Function
1
2
1
Press
Press
Press
Press
,
,
,
. If you have a MFC 7150C, go to Step 4.
Operation from
Extension
Telephone
pp. 47–48
and
For FAX/TEL
Mode Only
p. 47
1
2
3
4
or
to select Ring Delay.
Set
.
or
to select how many times the line rings before the
MFC answers (00–04). If you select 00, the line doesn’t ring at all.
Set
Press
Press
when the screen displays your selection.
to exit.
5
6
Stop
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S E T U P R E C E I V E
43
Setting F/T Ring Time (For FAX/TEL Mode Only)
If you set the answer mode to FAX/TEL, you’ll need to determine how long
the MFC will send you its special double ring when you have a voice call.
This ringing happens after the initial ringing from the phone company.
Only the MFC rings, for 20, 30, 40 or 70 seconds; no other phones on the
same line ring the special double ring. However, you can answer the call on
any extension phone (in a separate wall jack) on the same line as the MFC.
See
Operation from
Extension
Function
1
2
2
Press
,
,
,
.
Telephone
1
2
pp. 47–48
Press
or
to select how long the MFC will ring to alert you that
you have a voice call.
Set
Press
when the screen displays your selection.
3
RING TIME:20 SEC
Stop
Press
to exit.
4
Now, when a call comes in and the MFC is set to FAX/TEL mode, all
phones on this line will ring the number of times you selected in Ring
Delay.
You can let the MFC pick up and detect if it’s a fax or voice call. If it’s a fax
call, the MFC prints the fax. If it’s a voice call, the MFC signals you with a
double ring for the length of time you selected in F/T Ring Time.
Even if the caller hangs up during the double ringing, the MFC continues
for the set time.
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C H A P T E R S I X
44
Record F/T OGM (FAX/TEL Outgoing Message)
(For MFC 7160C Only)
This is the announcement played by your MFC (not an external TAD) when
someone calls and your MFC is set to FAX/TEL mode. Although callers
hear your announcement, they cannot leave a message. To erase the
announcement, follow the directions on page 94, “Erasing Outgoing
Message.”
Function
1
8
3
Press
,
,
,
. The screen prompts you to choose F/T OGM
1
or MSG CTR OGM.
Press
Press
Press
or
to select F/T OGM.
2
3
4
5
6
Set
.
Record
, then pick up the handset to record a message.
Replace the handset. Your OGM is played.
Stop
Press
to exit.
Easy Receive
Start
See
Operation from
Extension
Telephone
pp. 47–48
and
For FAX/TEL
Mode Only
p. 47
When you use this feature, you don’t have to press
when you answer a
fax call and hear calling beeps. Just hold the handset and wait a few
seconds. When you see “RECEIVING” on the fax screen or when you hear
“chirps” through the handset of an extension phone connected to another
wall jack, just replace the handset, and your MFC does the rest. Selecting
ON allows the MFC to receive fax calls automatically, even if you lift the
handset of an extension or external phone. Selecting SEMI lets the MFC
receive the call only if you’ve answered it at the MFC. Selecting OFF
Start
means you’ll have to activate the MFC yourself, by pressing
or by
1
5
pressing
if you are not at your MFC.
If you’ve set the feature to ON, but your MFC doesn’t automatically
connect a fax call when you lift an external or extension phone handset,
1
5
press the Fax Receive code
. At the MFC, lift the handset and
Start
press
.
Function
1
2
3
Press
,
,
,
.
1
2
3
4
Use
or
to select ON, SEMI or OFF.
Set
Press
Press
when the screen displays your selection.
to exit.
Stop
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S E T U P R E C E I V E
45
Printing a Reduced Incoming Document
You can always reduce the size of an incoming fax to a fixed percentage,
regardless of the size of the paper (up to legal) in your MFC. If you choose
AUTO, your MFC chooses the level of reduction for you.
Function
1
2
5
Press
,
,
,
. The screen displays
1
5.REDUCTION
Use
or
to select the reduction ratio you want—AUTO, 100%,
2
88%, 83% or 70%. Choose 100% if you don't want a reduction.
Set
Press
Press
when the screen displays your selection.
to exit.
3
4
Stop
Recommended Reductions
If your paper is letter size (8.5" x 11"), and the incoming fax is
letter size, select 88%
A4, select 83%
legal size, select 70%
If your paper is legal size (8.5" x 14"), and the incoming fax is
letter size, select 100%
A4, select 100%
legal size, select 88%
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C H A P T E R S I X
46
Setting Paper Size
You can use two sizes of paper for printing your faxes — letter, legal,
although the displays shows three selections. When you change the kind of
paper you have loaded in the MFC, you will need to change the setting for
paper size, so your MFC will know how to fit the incoming fax on the page.
You can also select the level of page reduction to fit on the paper in your
MFC.
Function
1
2
6
Press
,
,
,
. The screen displays
1
6.PAPER
Use
or
to select LETTER or LEGAL.
2
3
Set
Press
The screen displays
when the screen displays your selection.
CHANGE REDUCTION
1.YES 2.NO
2
1
Press
if you need to change the reduction setting—OR—Press
to
go to Step 6.
Use
or
to select AUTO, 100%, 88%, 83% or 70%.
4
5
6
Set
Press
Press
when the screen displays your selection.
to exit.
Stop
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S E T U P R E C E I V E
47
Advanced Receiving Operations
Operation from Extension Telephone
See Easy
Receive
p. 44
If you answer a fax call on an extension phone or on an external phone in the
EXT. jack, you can make your MFC take over by using the Fax Receive
5
1
Code. When you press the Fax Receive Code
receive a fax.
, the MFC starts to
See
F/T Ring Time
p. 43
If the MFC answers a voice call and double-rings for you to take over, use
5
1
the Telephone Answer Code
phone.
to take the call at an extension
If you answer a call, and no one is on the line, assume you’re receiving a fax.
Start
At the MFC phone, press
, then hang up. At an extension phone, press
5
1
, wait for fax receiving tones (chirps), then hang up. At an external
5
1
phone, press
and wait for the phone to be disconnected (the screen
displays RECEIVING) before you hang up. (Your caller will have to press
Start
to send the fax.)
For FAX/TEL Mode Only
When the MFC is in FAX/TEL mode, it will use the F/T Ring Time (double
ringing) to alert you to a voice call. If you’re at the MFC, you can lift the
handset to answer.
If you’re at an extension phone, you’ll need to lift the handset during the
5
1
F/T Ring Time and press
between the double rings. If no one is
on the line, or if someone wants to send you a fax, send the call back to the
5
1
MFC by pressing
.
Changing Remote Codes
Remote Codes might not work with some telephone systems. The preset Fax
5
1
5
1
Receive Code is
. The preset Telephone Answer Code is
.
If you are always disconnected when accessing your external TAD
5
1
remotely, try changing the Fax Receive Code from
to
.
5
1
9
9
9
and the Telephone Answer Code from
to
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C H A P T E R S I X
48
To change Remote Codes
Function
1
2
4
Press
Press
,
,
,
.
1
2
or
to select ON (or OFF).
REMOTE ACT.:ON?
Set
Press
when the screen displays the setting you want.
3
4
Set
If you want to, enter a new Fax Receive Code, then press
.
*
FAX RECEIVE: 51
Set
If you want to, enter a new Telephone Answer Code, then press
.
5
6
TEL ANSWER:#51
Stop
Press
to exit.
Printing a Fax in Memory (For MFC 7150C Only)
See
Setting Fax
Storage
If you have Fax Storage ON for remote retrieval, you can still print a fax in
the memory when you are at your MFC.
Function
1
8
4
Press
Press
,
,
,
.
p. 83
1
2
3
Start
.
Stop
After printing is finished, press
to exit.
Polling
Polling is the process of retrieving faxes from another fax machine. You
can use your MFC to “poll” other machines, or you can have someone poll
your MFC.
All parties involved in polling need to set up their fax machines to
accommodate polling. When someone polls your MFC to receive a fax,
they pay for the call; if you poll someone’s fax machine to receive a fax,
you pay for the call.
Some fax machines do not respond to the polling function.
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S E T U P R E C E I V E
49
Setting Up Polling Receive
Polling Receive is when you call another fax machine to receive a fax from it.
Function
1
2
7
Press
,
,
,
.
1
The screen displays
POLLING RX:OFF?
SELECT <- -> & SET
Press
Press
or
to choose ON.
2
3
Set
. The screen displays
ENTER FAX NO.
ONLINE
PRESS START KEY
ONLINE
Enter the fax number you are polling.
4
5
Start
Press
. The screen displays DIALING.
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C H A P T E R S I X
50
Setting Up Sequential Polling Receive
Your MFC can request documents from several fax units in a single
operation. Afterward, a Sequential Polling Report will be printed.
Function
1
2
7
Press
,
,
,
.
1
The screen displays:
POLLING RX:OFF?
SELECT <- -> & SET
Press
Press
or
to select Polling ON.
2
3
POLLING RX:ON?
Set
. The screen prompts you to enter the fax numbers to be
polled.
ENTER FAX NO.
ONLINE
PRESS START KEY
ONLINE
Specify the destination fax machines you wish to poll, using
One Touch, Speed Dial, a Group or the dial pad. You must press
4
5
Help/Broadcast
between each location.
Start
Press
.
ACCEPTED
ONLINE
Your MFC will poll each number or group member in turn for a
document.
DIALING
ONLINE
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S E T U P R E C E I V E
51
Canceling a Scheduled Job
See
Checking
Job Status
p. 58
You can cancel tasks you’ve scheduled, such as Delayed Fax or Polling
Transmit.
Function
1
4
Press
,
,
. Any waiting jobs appear on the display. If no job
1
is waiting, the screen displays “NO JOB WAITING.”
4.REMAINING JOBS
If you have more than two jobs waiting, use
or
to select the job
2
Set
you want to cancel. Press
when the screen displays your selection.
—OR—
If you have only one job waiting, go to step 3.
1
2
Press
to cancel—OR—Press
to exit without canceling.
3
4
To cancel another job, return to Step 2.
Stop
Press
to exit.
Distinctive Ringing
This MFC feature lets you use the Distinctive Ringing subscriber service
offered by some telephone companies, which allows you to have several
telephone numbers on one phone line. Each phone number has its own
Distinctive Ringing pattern, so you’ll know which phone number is ringing.
This is one way you can have a separate phone number for your MFC.
Your MFC has a Distinctive Ringing function, allowing you to dedicate one
phone number just for receiving faxes. You’ll need to follow the directions
below to “register” the new Distinctive Ringing pattern, that was assigned
by the Telephone Company, so your MFC can recognize its incoming calls.
(Call your Telephone Company if you don’t know your ring pattern.)
You can change or cancel the Distinctive Ringing pattern at any time. You
can switch it off temporarily, then turn it back on. When you get a new fax
number, make sure you reset this function.
You can register only one Distinctive Ringing pattern with the MFC. Some
ringing patterns cannot be registered.
■
■
The MFC will answer only calls to its registered number.
To have your TAD answer only the main number, the MFC must be in
Manual Mode.
■
In FAX/TEL or FAX mode, the MFC will answer all numbers on the
phone line.
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C H A P T E R S I X
52
Registering the Distinctive Ringing Pattern
If you are not sure which ring pattern you have, call your Telephone
Company. Then assign that pattern in the steps below.
Disconnect the MFC from any TAD or telephone company voice mail.
Set the MFC to MANUAL mode.
1
2
3
Function
1
0
1
Press
this feature.
,
,
,
. The screen displays the current setting of
Press
or
to select the SET mode. The screen displays
4
DISTINCTIVE:OFF?
DISTINCTIVE:SET?
Set
Press
Press
when the screen displays DISTINCTIVE:SET ?.
5
6
or
to select the prestored ring pattern you want to assign.
(You will hear each pattern as you scroll through the four patterns.) Be
sure to choose the pattern assigned by the Telephone Company.
Ring
Pattern
Rings
1
long - long
2
3
4
short - long - short
short - short - long
very long (normal pattern)
Set
Press
Press
.
7
8
Stop
to exit.
Once you’ve registered the Distinctive Ringing pattern in your MFC, you
can turn this feature ON or OFF. To change the setting, follow steps 1 to 4
above, selecting ON or OFF.
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S E T U P R E C E I V E
53
Caller ID
The Caller ID feature of this MFC lets you use the Caller ID subscriber
service offered by many local phone companies. This service provides you,
by means of the screen display, the name or telephone number of your
caller as the line rings.
After a few rings, the screen displays the telephone number of your caller
(or name, if available). Once you pick up the handset, the Caller ID
information disappears from the screen, but the call information remains
stored in the Caller ID memory.
■
■
You will see the first 16 characters of the number or name.
OUT-OF-AREA display means call originates outside your Caller ID
service area.
■
■
PRIVATE CALL display means the caller has intentionally blocked
transmission of information.
CALL PICKUP display remains on screen when no Caller ID
information was transmitted.
See
Printing Caller
ID List,
If both the name and number are received, the screen displays only the
name. You can print a list of Caller ID information received by your MFC.
p. 54
Caller ID service varies with different carriers. Call your local phone
company to determine what kind of service is available in your area.
Viewing Caller ID List
Caller ID memory stores information for up to thirty calls; when the thirty-
first call comes in, information about the first call is erased. You can scroll
through Caller ID information to review those calls made to your MFC.
Function
0
2
1
Press
Press
Press
,
,
,
.
1
2
3
or
to select DISPLAY #?.
Set
. The screen displays the ID of the most recent call. If the
name was not received, it will not be displayed.
Press or to scroll through the Caller ID memory and select the
Caller ID you want to view.
4
5
6
Set
Press
to see detailed information of the selected ID. The screen
shows the caller’s name and number and the date and time of the call.
Stop
Press
exit.
or
to return to the Caller ID listing—OR—Press
to
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C H A P T E R S I X
54
Clearing a Caller ID Stored in Memory
For effective use of the memory, it is recommended that you frequently
erase the caller IDs stored in memory. When the display shows the number
Clear
or name, press
to delete the selected ID.
Printing Caller ID List
Function
1
0
2
Press
Press
Press
Press
,
,
,
.
1
2
3
4
or
to select PRINT REPORT?.
Set
.
Start
.
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55
C H A P T E R S E V E N
Setup
Send
7
BeforeYou Begin
■
Documents must be between 2.75 and 8.5 inches wide, and 5 and 14
inches long.
■
■
Make sure you insert documents face down, top edge first.
Adjust the paper guides to fit the width of your document.
Paper Guides
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C H A P T E R S E V E N
56
ADF (Automatic Document Feeder)
The automatic document feeder (ADF) can hold up to 20 pages, feeding
each one individually through the MFC. Use standard (20 lb/75g/m2) paper
when using the ADF.
Resolution
See
Multiple
Resolution
Transmission
pp. 68–69
Resolution
■
Press
(before you send the fax) to select the resolution for the
document you’re sending.
Fine
Photo
S.Fine
Resolution
Standard—Suitable for most typed documents. (Fine and S. Fine lights
are off.)
Fine—Good for small print; transmits slower than standard resolution.
(Only the Fine light is on.)
Super Fine—Good for small print or artwork; transmits slower than
fine resolution. (Only the S. Fine light is on.)
Photo—Use when document has varying shades of gray; slowest
transmission time. (Both Fine and S. Fine lights are on.)
■
■
DO NOT use curled, wrinkled, folded, or ripped paper, or paper with
staples, paper clips, paste or tape attached. DO NOT use cardboard,
newspaper, or fabric.
Make sure documents written with ink are completely dry.
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S E T U P S E N D
57
Manual Transmission
Manual transmission lets you hear the dial tone, ringing and fax receiving
tones before sending the fax.
Insert the document face down in the feeder.
Pick up the handset and listen for a dial tone
1
2
See
One-Touch
Dialing
Hook
Speaker Phone
—OR—press
or
and listen for a dial tone.
Enter the fax number you want to call (you can enter the digits using
the dial pad, or you can enter a One Touch or Speed Dial number or you
can call from the Tel-index).
3
p. 78
Start
When you hear the fax tone, press
If you’re using the handset, hang up.
.
4
5
Automatic Transmission
This is the easiest way to send a fax. IMPORTANT: Do not pick up the
Hook
Speaker Phone
handset, or press
or
.
Insert the document face down in the feeder.
1
2
See
Speed Dialing
p. 78
Enter the fax number using One Touch, Speed Dial, Tel-index or the
dial pad.
Start
Press
.
3
Manual and Automatic Fax Redial
Redial/Pause
If you’re sending a fax manually and the line is busy, press
to
retry the number.
If you’re sending a fax automatically and the line is busy, the MFC will
automatically redial up to three times at 5 minute intervals.
Dual Access
If the document feeder is empty, you can place a document in the feeder, set
temporary settings, dial a number, and begin scanning the fax into memory, even
when the MFC is receiving a fax, sending a fax, or printing a fax from memory.
The screen displays the new job number and how much memory is available.
If you get a MEMORY FULL message while scanning the first page of a fax
Stop
press
to cancel the scan. If you get a MEMORY FULL message while
Start
scanning in a subsequent page, you’ll have the option to press
to
Stop
transmit the pages scanned so far, or to press
to cancel the operation.
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C H A P T E R S E V E N
58
Real Time Transmission
When memory is full, the MFC cannot continue scanning documents into
memory before sending. However, you can turn on REALTIME TX.
Insert the document in the feeder.
1
2
3
Function
1
3
9
Press
,
,
,
.
The screen displays
9. REAL TIME TX
Press
Press
Press
or
to choose NEXT FAX ONLY or ON.
4
5
6
7
8
Set
.
Stop
to exit.
Start
Enter the fax number and press
.
As soon as the phone line is free, the MFC starts dialing and sending the fax.
Checking Job Status
See
Canceling Jobs
in Memory
below
You can check which jobs are in memory waiting to be sent. Press
Function
1
4
,
,
to check it. While the MFC is sending or receiving a fax,
Stop
press
. The screen displays job numbers. Press or to see them.
Canceling Jobs in Memory
See
Checking Job
Status
You can cancel tasks you’ve scheduled, such as Polling Transmit, as well as
all faxes waiting in Memory to be sent.
Function
1
4
Press
,
,
. Any waiting jobs appear on the display. If
1
above
nothing is waiting, the screen displays NO JOB WAITING.
4.REMAINING JOBS
If you have more than two jobs waiting, use
or
to select the job
2
Set
you want to cancel. Press
when the screen displays your selection.
—OR—
If you have only one job waiting, go to step 3.
1
2
Press
Press
to cancel—OR—Press
to exit without canceling.
3
4
Stop
to exit.
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S E T U P S E N D
59
Basic Sending Operations
See
One Touch
Composing Electronic Cover Page
Dialing p. 78
and
Speed Dialing
p. 78
The cover page is generated at the receiving party’s machine. Your cover
page includes the name stored in the One Touch or Speed Dial memory. If
you’re dialing manually, the name is left blank.
The cover page indicates the fax is from your Station ID, and the number of
pages you’re sending. If you have Coverpage Setup set to ON
See
Setting Station
ID
Function
1
1
3
(
,
,
,
), the number of pages remains blank.
pp. 36–37
Most of the Setup Send functions are temporary settings that allow you to
make adjustments for each document you send. However, so you can set up
your cover page and cover page comments, the Cover Page Setup and Cover
Page Message functions will change the default settings.
You can select a comment to include on your cover page.
1.COMMENT OFF
2.PLEASE CALL
3.URGENT
4.CONFIDENTIAL
Instead of using one of the comments above, you can enter up to two customized
messages, each 27 characters long. Use the chart on page 37 to help enter characters.
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C H A P T E R S E V E N
60
Cover Page for Next Fax Only
Make sure the Station ID is set up (pp. 36–37). This feature does not work
without the Station ID.
You can set the fax to send a cover page with a particular document. This
cover page will include the number of pages in your document.
Insert the document in the feeder.
1
2
3
4
5
6
Function
1
3
1
Press
,
,
,
.
Set
When the screen displays NEXT FAX ONLY?, press
.
Press
Press
Press
or
to select ON.
Set
.
or
to view the comment selections.
1.COMMENT OFF
2.PLEASE CALL
3.URGENT
4.CONFIDENTIAL
5.(USER DEFINED)
6.(USER DEFINED)
Set
Press
when the screen displays your selection.
7
8
Enter two digits to indicate the number of pages you are sending. (Enter
0
0
to leave the number of pages blank.) If you make a mistake,
to back up and reenter the number of pages.
press
Press
Set
. The screen displays:
9
ACCEPTED
OTHER SETTINGS?
1.YES 2.NO
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S E T U P S E N D
61
1
Press
if you want to select additional settings. The display returns to
10
2
the SETUP SEND menu—OR—Press
if you are finished choosing
settings, and go to step 11.
Enter the fax number you’re calling.
11
12
Start
Press
.
Always Send Cover Page
Make sure Station ID is set up (pp. 36–37). This feature does not work
without the Station ID.
You can set the MFC to send a cover page whenever you send a fax. The
number of pages in your fax is not included when you use this setting.
Function
1
1
3
Press
Press
,
,
,
.
1
2
or
to select.
COVERPAGE:OFF?
COVERPAGE:ON?
Set
Press
when the screen displays COVERPAGE: ON?. (If you select
3
4
ON, a coverpage is always sent when you send a fax.)
If you selected ON, you must select a comment. Use
possible selections. (You can select your custom comment.)
or
to view
1.COMMENT OFF
2.PLEASE CALL
3.URGENT
4.CONFIDENTIAL
5.(USER DEFINED)
6.(USER DEFINED)
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C H A P T E R S E V E N
62
Set
Press
when the screen displays your selection. The screen displays:
5
6
ACCEPTED
OTHER SETTINGS?
1.YES 2.NO
1
Press
if you want to select additional settings. The display returns to
2
the SETUP SEND menu—OR—Press
choosing settings.
to exit if you are finished
Using a Printed Cover Page
If you prefer using a printed cover page that you can write on, you can print
the sample page and attach it to your fax.
Function
1
3
1
Press
Press
,
,
,
.
1
2
3
4
or
to select PRINT SAMPLE?.
Set
Press
Press
when the screen displays your selection.
Start
. Your MFC prints a copy of your cover page.
- - -
- - -
- - -
COVER PAGE
- - -
TO:
FROM:
FAX:
TEL:
PAGE[S] TO FOLLOW
COMMENT:
Cover Page Message
You can set up two custom comments.
Composing Your Own Comments
Function
3
2
1
Press
Use
,
,
,
. The screen displays: COVERPAGE MSG.
1
2
or
to choose position 5 or 6 for your customized comment.
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S E T U P S E N D
63
Set
Press
.
3
4
5
See
Entering Text
p. 37
Use the dial pad to enter your customized comment.
Set
Press
. The screen displays:
ACCEPTED
OTHER SETTINGS?
1.YES 2.NO
1
Press
if you want to select additional settings. The display returns to
6
2
the SETUP SEND menu—OR—Press
to exit.
Contrast
If your document is very light or very dark, you might want to set the
contrast accordingly. Use S.LIGHT to send a very light document. Use
S.DARK to send a very dark document.
Insert the document, face down, in the feeder.
1
2
3
4
Function
1
3
3
Press
Use
,
,
,
.
or
to select AUTO, S.LIGHT or S.DARK.
Set
When the screen displays your selection, press
displays:
. The screen
ACCEPTED
OTHER SETTINGS?
1.YES 2.NO
1
Press
if you want to select additional settings. The display returns to
5
6
2
the SETUP SEND menu—OR—Press
settings, and go to step 6.
if you are finished choosing
Start
Enter a fax number and press
to send a fax.
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C H A P T E R S E V E N
64
Advanced Sending Operations
Overseas Mode
After you send a fax using this feature, the feature turns itself off.
Insert document.
1
2
Function
1
3
5
Press
,
,
,
.
5.OVERSEAS MODE
Press
Press
or
to select ON (or OFF).
3
4
Set
when the screen displays your selection. The screen displays
ACCEPTED
OTHER SETTINGS?
1.YES 2.NO
1
Press
if you want to select additional settings. The display returns
5
2
to the SETUP SEND menu—OR—Press
if you are finished
choosing settings and go to step 6.
Enter the fax number you’re calling.
6
7
Start
Press
.
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S E T U P S E N D
65
Call Reservation
You can send a fax and let the other party know that you want to speak to
him after the fax transmission is complete. The other fax machine will ring
as if it were receiving a telephone call; if the other party picks up the
handset, your MFC will ring. Lift the handset to have a conversation.
If you set Call Reservation and Call Back message to ON, your MFC leaves
a message if the other party does not answer.
Insert the document in the feeder.
1
2
Function
1
3
6
Press
,
,
,
. The screen displays the current setting for
Call Reservation.
CALL RESERVE:OFF
CALL RESERVE:ON
Press
or
to select ON (or OFF).
3
4
Set
If you set Call Reservation to ON, press
your selection. The screen displays the current setting for Call Back
Message.
when the screen displays
CALL BACK:OFF?
CALL BACK:ON?
Press
Press
or
to select ON (or OFF).
5
6
Set
when the screen displays your selection. The screen displays
ACCEPTED
OTHER SETTINGS?
1.YES 2.NO
1
Press
if you want to select additional settings. The display returns to
7
8
2
the SETUP SEND menu—OR—Press
settings, and go to step 8. The screen prompts you to enter the fax
number you want to call.
if you are finished choosing
Enter the fax number.
Start
Press
.
9
10
If you’ve set Call Reservation to ON, pick up your handset if the MFC
rings.
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C H A P T E R S E V E N
66
You cannot use auto redial with Call Reservation. You cannot use Call
Reservation with Delayed Transmission or with Polling. You must register
your Station ID to set Call Back Message to ON.
Print Sample Call Back Message
Function
1
3
6
Press
Press
Press
Press
,
,
,
.
1
2
3
4
or
to select PRINT SAMPLE?.
Set
.
Start
.
Delayed FAX
See
Delayed Timer
p. 40
After you have preset the time of day for delayed faxes (in Delayed Timer),
you can use this function up to 50 times each day to set up delayed faxes.
Insert the document in the feeder.
1
2
3
Function
1
3
7
Press
Press
,
,
,
.
Set
. The screen displays
1.DOC 2.MEMORY
1
2
Press
Press
to leave the originals waiting in the document feeder—OR—
to scan the document into memory.
4
5
ACCEPTED
OTHER SETTINGS?
1.YES 2.NO
1
Press
if you want to select additional settings. The display returns to
2
the SETUP SEND menu—OR—Press
if you are finished choosing
settings and go to Step 6. The screen prompts you to enter the fax
number.
ENTER FAX NO.
ONLINE
PRESS START KEY
ONLINE
Enter the fax number.
6
7
Start
Press
. The MFC will wait until the time you have entered to send
the fax.
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S E T U P S E N D
67
Broadcasting
Broadcasting is automatically sending the same fax message to multiple fax
Help/Broadcast
numbers. Using the
key, you can include Groups, One Touch
locations, Speed Dial locations and up to 50 manually dialed numbers. If
you did not use up any locations for Groups, access codes or credit card
numbers, you can “broadcast” faxes automatically to up to 130 different
locations from the MFC 7150C and up to 174 locations from the MFC
7160C. However, available memory will vary with all types of jobs in
memory and numbers of locations used for broadcasting. If you broadcast
to more than the maximum locations available, you will not be able to setup
transmissions using dual access and the timer.
See
Setting Up
Groups for
Broadcasting
p. 75
Although the easiest way to broadcast is to press Group keys, you can
include One Touch, Speed Dial, and manually dialed numbers in the same
Help/Broadcast
broadcast. You must press
between each of these locations. Use
the Telephone Index to help you choose the numbers easily.
After the broadcast is completed, a Broadcast Report will be printed
automatically to let you know the results.
Stop
■
■
■
■
To stop the broadcasting in progress, press
. The LCD display asks
if you want to cancel all locations or only the location that is being
sent.
Enter the long dialing sequence numbers as you normally would, but
keep in mind that each key counts as one location, so the number of
locations you can call becomes limited.
If the line is busy or for some other reasons a connection could not be
made while broadcasting, the MFC will redial the number
automatically.
Stop
Start
If the memory is full, press
to abort the job or press
to send
the portion that is in the memory (if more than one page has been
scanned.)
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C H A P T E R S E V E N
68
Insert the document into the feeder.
1
2
Enter a number using One Touch, Speed Dial, Group number, Tel-index
or the dial pad.
Example: Group number
Help/Broadcast
Press
. You will be prompted to press the next number.
3
4
Enter the next number.
Example: Speed Dial
Help/Broadcast
Press
.
5
6
Enter the fax number.
Example: Manual dialing, using the dial pad.
Start
Press
.
7
Your MFC will read the documents into memory and then start sending
faxes to the numbers you entered.
Previously entered jobs still in memory will be sent first.
Multiple Resolution Transmission
Use this feature to select separate resolution settings for each page of the
fax you’re sending. This could be useful if you’re sending a fax with
photos and letters, or some pages with small print and others with normal
print. Resolution settings return to STANDARD after the fax is sent.
Function
1
3
4
Insert documents in the feeder, then press
,
,
,
.
1
2
3
4
Set
Use
or
to select resolution for page 1, then press
.
Repeat Step 2 for subsequent pages.
Stop
Press
when you’re finished. The screen displays
ACCEPTED
OTHER SETTINGS?
1.YES 2.NO
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S E T U P S E N D
69
1
Press
if you want to select additional settings. The display returns to
5
2
the SETUP SEND menu—OR—Press
if you are finished choosing
settings, and go to step 6. The screen prompts you to enter the fax
number you want to call.
Enter the fax number you’re calling.
6
7
Start
Press
.
Setting Up for Polling Transmit
Polling Transmit is when you set up your MFC to wait with a document so
another fax machine can retrieve it.
Place document to be retrieved in the feeder.
1
2
3
Function
1
3
8
Press
,
,
,
.
The screen displays
POLLED TX:OFF?
SELECT <- -> & SET
Press
Press
or
to choose ON.
4
5
Set
. The screen displays
1.DOC 2.MEMORY
1
2
Press
Press
Press
or
.
to make your selection.
6
7
8
Stop
Start
and wait for the fax to be polled.
Once you set this feature, you will have to interrupt the timer to send a fax
Function
1
5
(
,
,
).
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C H A P T E R S E V E N
70
Interrupting Delayed Fax and Polling Transmit Jobs
You can send a fax or make a copy now, even if you have the MFC set to
send a fax later, or if you have it set to be polled. However, you cannot use
automatic redial or the function mode.
Function
1
5
Press
,
,
.
1
2
Wait 2 seconds, then remove the documents that are waiting in the feeder.
INSERT DOCUMENT
ONLINE
Place the document you want to send now in the feeder.
Enter the number for the fax you want to send now.
Start
3
4
5
6
7
Press
.
After the transmission is finished, return the first document to the feeder.
Function
1
5
Press
,
,
to restore the Delayed Fax or Polling Transmit.
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71
C H A P T E R E I G H T
Setup Auto Dial
Numbers
8
Storing Numbers for Easy Dialing
You can set up your MFC to do three types of easy dialing: One Touch,
Speed Dial, and Groups for Broadcasting of faxes.
Storing One Touch Dial Numbers
See
One Touch
Dialing
You can store 24 fax/phone numbers that you can dial by pressing one key.
You also can store names with these numbers. When you press a One Touch
dial location, the screen displays the name or number as the call is dialed.
p. 78
One Touch keys are not the dial pad keys. They are the 12 keys (numbers
01–24) located to the right of the dial pad.
Number 13-24 are accessed by holding down shift while you press the
appropriate One Touch key.
Function
1
6
1
Press
,
,
,
.
1
2
Press the One Touch key where you want to store a number. To store a
Shift
number in locations 13–24, press shift (
), then press a key.
(One-Touch key 01 is pre-programmed for Brother Fax-Back System,
USA only. You can override it if you wish.) The screen displays the
location you selected.
Enter a number (up to 20 digits). If you want to enter a pause in the
dialing sequence (to wait for an “outside line,” for example), press
3
4
Redial/Pause
Redial/Pause
as you’re entering digits. Pressing
enters a
3.5 second pause when the number is dialed, and a dash appears on the
screen.
Set
Press
. The screen prompts you to enter a name for this number.
NAME:
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C H A P T E R E I G H T
72
Use the dial pad to enter the name (up to 15 characters). You can use
5
6
Set
the chart on page 37 to help you enter letters—OR—Press
and go to
Step 6 to store the number without a name.
Set
Press
Use
. The screen prompts you to select the type of number this is.
or
to select the type you want.
a fax only number
FAX
TEL
a telephone (voice) number
FAX/TEL both a fax and telephone (voice) number
Set
Press
.
7
8
Stop
Return to Step 2 to store another One Touch number—OR—Press
to
exit.
When you dial an AUTO DIAL number, the screen displays the name
you’ve stored, or, if you haven’t stored a name, the number you’ve stored.
If you need to store a pause longer than 3.5 seconds, please call Brother
Customer Service at 1-800-284-4329 (USA), 1-800-853-6660 (from within
Canada), or 1-514-685-6464 (from within Montreal).
You can use two or more One Touch keys to store a long dialing sequence.
For example, to store 9 1 201 555 1234 987 65 4321, divide the number
into two parts. Store the first part on one key
9 1 201 555 1234
and the last part of the number on another key.
987 65 4321
Now, when you dial, just press the two One Touch keys (one after the other,
in order) where you’ve stored the two parts of the number.
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S E T U P A U T O D I A L N U M B E R S
73
Storing Speed Dial Numbers
See
Speed Dialing
p. 78
You can store Speed Dial numbers, so when you dial you only have to press
three keys. The MFC 7150C has 56 Speed Dial locations and the MFC
7160C has 100 Speed Dial locations. Even if you lose electrical power,
numbers stored in memory will not be lost.
Function
1
6
2
Press
,
,
,
. The screen prompts you to enter a location.
1
SPEED-DIAL? #
Use the dial pad to enter a two-digit location.
(use numbers 01-56 for the MFC 7150C or 00-99 for the MFC 7160C.)
2
3
Set
Press
. The screen displays your entry, then prompts you to enter the
number you’re storing.
#05:
ENTER & SET
Enter the number (up to 20 digits).
4
5
Set
Press
. The screen now prompts you to store a name with this
number.
NAME:
Use the dial pad to enter the name (up to 15 characters). You can use
6
Set
the chart on page 37 to help you enter letters—OR—Press
and go to
Step 8 to store the number without a name.
Set
Press
.
7
8
The screen prompts you to select the type of number this is. Use
to select the type you want.
or
FAX
TEL
A fax number
A telephone (voice) number
FAX/TEL Both a fax and telephone number
Set
Press
.
9
Stop
Return to Step 2 to store another Speed Dial number—OR—Press
exit.
to
10
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C H A P T E R E I G H T
74
Changing One Touch and
Speed Dial Numbers
If you try to store a One Touch or Speed Dial number in a location where a
number is already stored, the screen displays the current name stored there,
then prompts you to either
1. CHANGE—OR—2. EXIT.
1
2
Press
to change the number stored, or press
to exit without
1
2
making a change.
Enter a new number.
Clear
■
If you want to erase the whole number, press
when the cursor
is to the left of the digits. The letters above and to the right of the
cursor are deleted.
■
If you want to change a digit, use
or
to position the cursor
under the digit you want to change, then type over it.
Follow the directions beginning at Step 4 in Storing One Touch
Numbers or Step 5 in Storing Speed Dial Numbers.
3
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S E T U P A U T O D I A L N U M B E R S
75
Setting Up Groups for Broadcasting
See
Storing
Groups allow you to send the same fax message to many fax numbers by
pressing only one One Touch key (Broadcasting). First, you’ll need to
store each fax number as a One Touch or Speed Dial number. Then, you
can combine them into a Group. Each Group uses up a One Touch key.
Finally, you can have up to six small Groups, or you can assign up to 79
numbers (for MFC 7150C) or 123 numbers (for MFC 7160C) to one large
Group.
One Touch Dial
Numbers
p. 71
and
Storing Speed Dial
Numbers
p. 73
and
Broadcasting
pp. 67–68
Function
6
3
1
Press
,
,
,
. The screen displays
1
SELECT ONE-TOUCH
Select a One Touch key where you wish to store the Group number.
2
02
(For example, press One Touch key
.)
SETUP GROUP:GO
ENTER & SET
1
Use the dial pad to enter the Group number (for example, press
Group 1).
for
3
Set
Press
.
4
5
To include One Touch or Speed Dial numbers in the Group, enter them
as if you were dialing. For example, for One Touch number 5, press
05
One Touch key
. For Speed Dial location 09, press the Speed Dial
0
9
button, then press
,
on the dial pad. The LCD shows 05, #09.
G01:*O5#O9
Set
Press
. The screen prompts you to enter a name.
6
7
NAME:
ENTER & SET
Use the dial pad and the chart on page 37 to enter a name for the group
(for example, NEW CLIENTS).
Set
Press
Press
.
8
9
Stop
to exit.
You can print a list of all One Touch and Speed Dial numbers. See
Chapter 11, Printing Reports.
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C H A P T E R E I G H T
76
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77
C H A P T E R N I N E
Telephone
( )
Voice
9
Operation
Dialing Options
You can use your MFC to make voice telephone calls, by dialing manually,
or by using Tel-index, One Touch or Speed Dial memory. You can use the
handset, or, if you have the MFC 7160C, you can use the Speakerphone to
make and receive calls.
The Speaker Phone allows you to operate the phone hands free, or allows
more than one person in the room to partcipate in a two-way phone
conversation. When using the Speaker Phone, make sure to speak clearly
and close to the microphone.
Manual Dialing
Manual dialing is simply pressing all of the digits of the phone number.
Hook
Speaker Phone
Pick up the handset—OR—Press
or
.
1
2
3
When you hear a dial tone, dial the call, using the dial pad.
Hook
If you pressed
to dial the call, pick up the handset when the other
party answers. (The speaker works only one way; the other party won’t
be able to hear you unless you pick up the handset.)
On the MFC 7160C, you can switch from handset to Speaker Phone by
Speaker Phone
pressing
, then replacing the handset. You can switch from
Speaker Phone to handset by lifting the handset.
Speaker Phone
To hang up, replace the handset—OR—Press
.
4
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C H A P T E R N I N E
78
One Touch Dialing
Hook
Speaker Phone
Pick up the handset—OR—Press
or
.
See
Storing
1
2
When you hear a dial tone, press the One Touch key of the location you
want to call.
one Touch Dial
Numbers
p. 71
Hook
If you pressed
to dial the call, pick up the handset when the other
party answers. (The speaker works only one way; the other party won’t
be able to hear you unless you pickup the handset.)
3
Speaker Phone
To hang up, replace the handset—OR—Press
.
4
If you try to use a One Touch location with no number stored in it, you hear
a warning sound, and screen displays NOT REGISTERED. The display
returns to normal after 2 seconds.
Start
If you are sending a fax, press
picked up the handset, press
with fax tones.
after pressing the One Touch key. If you
when the receiving fax machine answers
Start
Speed Dialing
See
Storing Speed
Dial Numbers
p. 73
Hook
Speaker Phone
Pick up the handset—OR—Press
or
.
1
2
Speed Dial
When you hear a dial tone, press
Speed Dial number.
, then press the two-digit
Hook
If you pressed
to dial the call, pick up the handset when the other
3
party answers. (The speaker works only one way; the other party won’t
be able to hear you unless you pickup the handset.)
Speaker Phone
To hang up, replace the handset—OR—Press
.
4
Start
If you are sending a fax, press
you picked up the handset, press
answers with fax tones.
after entering the Speed Dial number. If
when the receiving fax machine
Start
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T E L E P H O N E ( V O I C E ) O P E R A T I O N
79
Access Codes and Credit Card Numbers
Sometimes you may want to choose from among several long distance
carriers when you make a call. Rates may vary depending upon the time
and destination. To take advantage of low rates, you can store the access
codes or long-distance carriers as One Touch numbers. You can store these
long dialing sequences by dividing them and setting them up on separate
keys in any combination. You can even include manual dialing using the
dial pad. The combined number will be dialed in the order you entered it. as
Start
See
Storing
one Touch Dial
Numbers
p. 71
soon as you press
.
03
02
You can store "555" on One Touch key
and "7000" on One Touch key
, you can dial "555-7000". To
. If
03
02
Start
you press One Touch
,
, and
temporarily change a number, you can substitute part of the number with manual
dialing using the dial pad. For example, to change the number to 555-7001 you
03
7
0
0
1
could press One Touch
and press
,
,
,
using the dialing pad.
If you must wait for another dial tone at any point in the dialing sequence,
Redial/Pause
stare a pause at that point in the number by pressing
press adds a 3.5 second delay.
. Each key
Hold
Hold
Press
to put a call on Hold.
1
2
3
You can replace the handset without disconnecting the call.
Speaker Phone
Pick up the MFC handset—OR—Press
from Hold. Picking up an extension handset will not release the call from
Hold.
to release the call
Pause
Redial/Pause
Press
to insert a 3.5 second pause between numbers. If you are
Redial/Pause
dialing overseas, you can press
increase the length of the pause.
as many times as needed to
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C H A P T E R N I N E
80
Tone/Pulse
If you have pulse dialing service, but need to send tone signals (for
telephone banking, for example), follow the directions below. If you have
touch tone service, you do not need this feature to send tone signals.
Lift the handset.
1
2
3
Press
. Any digits dialed after this send tone signals.
When you hang up, the MFC returns to pulse dialing service.
Searching Telephone Index
See
Storing One
Touch Dial
Numbers
p. 71
You can search for names you have stored in One Touch and Speed Dial
memories. Names are stored alphabetically.
Tel-index
Press
Press
, then enter the first letter of the name you’re looking for.
to search the memory.
1
2
3
or
and
When the screen displays the name you want to call, pick up the
Storing Speed
Dial Numbers
p. 73
Hook
Speaker Phone
handset or press
or
.
Start
Press
to begin dialing.
4
5
Hook
If you pressed
to dial the call, pick up the handset when the other
party answers. (The speaker works only one way; the other party won’t
be able to hear you unless you pick up the handset.)
Speaker Phone
When the call is over, hang up—OR—Press
call.
to cancel the
6
Answering Calls with the Speaker Phone
(For MFC 7160C Only)
Speaker Phone
When the MFC rings, instead of lifting the handset, press
Speak clearly, toward the microphone. To end the call, press
.
Speaker Phone
.
If you have a bad telephone line connection, the other party might hear your
voice echoed during the call. Hang up and try the call again—OR—Pick up
the handset.
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81
C H A P T E R T E N
Remote Fax
Options
10
(For MFC 7150C Only)
This chapter is for Model MFC 7150C. If you have model MFC 7160C, your
remote fax options are handled by the Message Center, Chapter 12.
Fax Forwarding/Paging
You cannot use Paging and Fax Forwarding at the same time.
You cannot use Paging and Fax Forwarding when Fax Storage is set to OFF.
Programming a Fax Forwarding Number
When Fax Forwarding is set to ON, your MFC stores the received fax in
memory, then dials the fax number you’ve programmed, and forwards the
fax message.
Function
1
8
1
Press
Press
,
,
,
.
1
2
or
until the screen displays
FAX FORWARD?
Set
Press
. The screen prompts you to enter the number of the fax
3
machine where faxes will be forwarded.
FWD#:
ENTER & SET
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C H A P T E R T E N
82
Enter the forwarding number (up to 20 digits).
4
5
6
Set
Press
Press
.
Stop
to exit.
Programming Paging Number
When Paging is selected, your MFC dials the pager number you’ve
programmed, and dials your Personal Identification Number (PIN) when
connected, to activate your pager and let you know you have a fax message
in the memory.
Function
1
8
1
Press
Press
,
,
,
.
1
2
or
until the screen displays
PAGING?
Set
Press
. The screen prompts you to enter your pager number.
3
PAG#:
ENTER & SET
Enter your pager phone number (up to 20 digits) followed by
Do not include the area code if it is the same as that of your MFC. For
.
4
1
8
0
0
5
5
5
1
2
3
4
example,
.
Set
Press
.
5
6
Redial/Pause
If your pager requires a PIN, enter the PIN, press
enter your MFC telephone number, then press
, press
For example,
,
Redial/Pause
1
2
3
4
5
1
8
0
0
5
2
1
2
8
4
6
.
—OR—
If you do not need a PIN, press
MFC, then press . For example,
Redial/Pause
, enter the fax number of your
Redial/Pause
1
8
0
0
5
2
1
2
8
4
6
.
Set
Press
Press
.
7
8
Stop
to exit.
You cannot change a Paging number or PIN remotely.
Redial/Pause
Press
for each 3.5 second delay, as needed.
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83
Setting Fax Storage
If you set Fax Storage to ON, you will be able to retrieve fax messages from
another location, using Fax Forwarding, Paging, or Remote Retrieval
functions. The screen will indicate when you have a fax stored in memory.
The memory can store up to 100 pages of faxes.
Function
1
8
2
Press
,
,
,
. The screen prompts you to choose a fax
1
setting.
FAX STORAGE:OFF?
SELECT & SET
Press
or
to select ON (or OFF).
2
3
4
Set
Press
Press
when the screen displays your selection.
to exit.
Stop
If there are faxes in memory when you turn the Fax Storage OFF, the
screens prompts you to erase any faxes in memory.
ERASE ALL FAX?
1.YES 2.NO
See
Printing a
Fax in Memory
p. 48
1
If you press
, all fax data is erased and Fax Storage is turned off. If you
2
press
, data is not erased, and Fax Storage remains on.
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C H A P T E R T E N
84
Changing Remote Access Code
Enter your Remote Access Code when the MFC picks up your call, so you can
access features remotely. The access code is preset to 1 5 9 , but you can
change this.
See
Function
1
8
3
Press
,
,
,
.
1
2
Operation
from Extension
Telephone
Enter a three-digit number from 000 to 999. The “ ” cannot be changed.
Do not use the same digits that appear in your Fax Receive Code or
Telephone Answer Code.
pp. 47–48
Set
Press
Press
.
3
4
Stop
to exit.
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85
Remote Retrieval
You can call your MFC from any fax machine using touch tone, then use the
Remote Access Code and other button presses to retrieve fax messages.
Using Remote Access Code
Dial your MFC phone number from a fax machine using touch tone.
1
2
When your MFC answers and beeps, immediately enter your Remote
Access Code (1 5 9 ).
The MFC signals the kinds of messages received:
1 long beep — Fax message(s)
3
No long beeps — No messages
The MFC then prompts you with two short beeps to enter a command.
If you wait longer than 30 seconds to enter a command, the MFC hangs
up. If you enter an invalid command, the MFC beeps three times.
4
9
0
Press
to reset the MFC when you’re finished.
5
6
Hang up.
If your MFC is set to Manual mode, you can access it by waiting about 2
minutes, then entering the Remote Access Code within 30 seconds.
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C H A P T E R T E N
86
Remote Commands
Follow the commands below to access features remotely. When you call the
MFC and enter your Remote Access Code (1 5 9 ), the system will signal
you with two short beeps to enter a remote control command.
Remote Control Commands
Details Operation
95 Changing Fax Forwarding
/Paging setting
1 OFF
If you hear one long beep, the change is accepted. If you hear
three short beeps, you cannot change it because the conditions
have not been met (Example: registering paging number). You
can register your fax forwarding number by using 4. FAX
FWD NO (see page 87). Once you have registered the
number, the MFC will change automatically to FAXFWD:ON
mode. Then retrieve a Memory Status List by entering 961
(see page 87) to make sure that the Fax Forwarding number
you registered is correct in the List.
2 Fax Forwarding
3 Paging
4 FAX FWD No.
6 Fax Storage ON
7 Fax Storage OFF
You can turn FAX STORAGE ON or OFF.
96 Retrieve FAX
1 Memory Status List
2 Retrieve all faxes
Enter the number of a remote fax machine to receive the
Memory Status List or stored fax message(s). (See page
86.)
3 Erase fax from the
memory
If you hear one long beep, you can erase fax message(s)
from the memory.
97 Check the receiving status
1 FAX
You can check whether your MFC has received any fax
message(s). If yes, you will hear one long beep. If no, you
will hear three short beeps.
98 Change Answer Mode
1 TAD
If you hear one long beep, you can change the Answer
Mode. If you hear three short beeps, you cannot change it.
2 FAX/TEL
3 FAX
After a long beep, you can exit remote control.
90 Exit
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87
Retrieving Memory Status List
You can retrieve the Memory Status List from a remote fax machine to see
if you have any fax messages.
Dial your MFC’s number.
1
2
When you hear the beep, immediately enter your Remote Access Code
1
5
9
(
).
9
6
1
When you hear two short beeps, use the dial pad to press
.
3
4
Using the dial pad, enter the number (up to 20 digits) of the remote fax
machine where you want the Memory Status List forwarded, and then
press
.
You cannot use
pause, press
and
as dial numbers. However, if you want to store a
.
After you hear your MFC beep, hang up and wait.
5
Your MFC calls the remote fax machine. The remote fax machine prints
the Memory Status List.
Retrieving Fax Messages
Dial your MFC’s number.
1
2
When you hear the beep, immediately enter your Remote Access Code
1
5
9
(
).
9
6
2
As soon as you hear two short beeps, use the dial pad to press
.
3
4
Using the dial pad, enter the number (up to 20 digits) of the remote fax
machine where you want your fax messages forwarded, and then press
.
You cannot use
a pause, press
and
as dial numbers. However, if you want to store
.
After you hear your MFC beep, hang up and wait.
5
Your MFC calls the remote fax machine. The remote fax machine prints
your fax messages.
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C H A P T E R T E N
88
Changing Fax Forwarding Number
You can change the default setting of your fax forwarding number from a
remote fax machine.
Dial your MFC’s number.
1
2
When you hear the beep, immediately enter your Remote Access Code
1
5
9
(
).
9
5
4
When you hear two short beeps, use the dial pad to press
.
3
4
Enter the new number of the remote fax machine where you want your
fax messages forwarded, and then press
.
You cannot use
a pause, press
and
as dial numbers. However, if you want to store
.
To retrieve the Memory Status List, when you hear two short beeps, use
5
6
7
9
6
1
the dial pad to press
Use the dial pad to enter the number of the remote fax machine (up to
20 digits), and then press
.
.
After you hear your MFC beep, hang up and wait.
Your MFC calls the remote fax machine. The remote fax machine prints
the Memory Status List showing the new forwarding number.
Check the forwarding number.
8
If the forwarding number is incorrect, return to Step 1 to reset it.
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89
C H A P T E R E L E V E N
Printing
Reports
11
MFC Settings and Activity
You can print the following lists and reports:
Choose if you would like a
Transmission Verification Report
printed after all faxes you send.
1.XMIT REPORT
2.ACT.REPORT
Activity Report lists information
about the last 50 incoming and
outgoing faxes. TX means
Transmit; RX means Receive.
Lists names and numbers stored in
One Touch and Speed Dial
3.ALL DIAL
memory, in numerical order.
ALL DIAL list (above),
alphabetically.
4.TEL.INDEX
Lists settings for INITIAL SETUP,
SETUP RECEIVE, SETUP
SEND, PRINT REPORTS, and
TEL SERVICE. The settings for
REMOTE FAX OPT (for MFC
7150C only) and
5.USER SETTINGS
SETUP MSG CTR (for MFC
7160C only) are included.
Lists summary information and
amount of occupied memory.
6.MEMORY STATUS
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90
To Print a Report
See
Printing
Reports
p. 89
Function
1
7
Press
,
,
.
1
2
Enter the number of the report you want to print. For example,
4
press
Press
Press
to print the TEL-INDEX.
Start
Stop
.
3
4
to exit.
Transmission Verification (Xmit) Report
You can use the Xmit Report as proof that you sent a fax. This report lists
the name or fax number of the receiving party, the time and date of
transmission, and if the transmission was successful.
When the feature is OFF, the report is printed automatically only if there’s an
error during transmission. If the report indicates NG, send the document again.
When the feature is ON, the report is printed with every fax you send.
Function
1
7
1
Press
Press
Press
Press
,
,
,
.
1
2
3
4
or
to select ON or OFF.
Set
.
Stop
to exit.
Activity Report Interval
You can set the MFC to print activity reports at a specific interval (6, 12, 24
hours, 2, 4 or 7 days). If you set the interval to OFF, you can print the
report by following the steps in the previous section.
Function
1
7
2
Press
Press
,
,
,
.
1
2
or
to display:
INTERVAL?
Set
Press
Press
.
3
4
or
to choose your setting. If you choose 7 days, the screen
prompts you to choose a day at which to begin the 7-day countdown.
Set
When the screen displays the setting you want, press
.
5
6
Enter the time to begin printing, in 24-hour format. (For example, enter
19:45 for 7:45 PM).
Set
Press
Press
.
7
8
Stop
to exit.
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91
C H A P T E R T W E L V E
Message Center
(For MFC 7160C Only)
12
Introduction
This section explains about how to operate the Message Center features of
your MFC 7160C.
Your MFC has been designed to be user-friendly. You will find a function
chart on page 33 that shows you the easy button presses you can perform to
access all programmed features.
Message Center Mode
See
Recording
Message Center
Outgoing
Message Center Mode allows you to store incoming fax and voice messages
in a flexible memory. The memory stores 99 minutes of voice messages, or
up to 300 pages of fax memory. Any voice or fax message can be retrieved
remotely. Memory is shared between fax and voice messages, which are
stored on a “first-come, first-served” basis.
Message
pp. 93–94
You must record an outgoing message in order to use the Message Center
Mode.
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92
Flexible Memory Settings (Message Storage)
Message Center Mode offers you six flexible memory settings, so that you
can decide which kinds of messages you want to receive.
1. FAX:ON VOICE:ON Both voice and fax messages are stored. You can
use the Fax Forwarding or Paging features and
retrieve voice and fax messages remotely.
2. FAX:ON VOICE:EXT You need an external answering machine
connected to the EXT jack for this setting. Fax
messages are stored in the message center
memory, but voice messages are stored in your
external answering machine. Retrieve messages
from the external answering machine. You cannot
use the Paging feature for voice messages with
this setting.
3. FAX:ON VOICE:OFF All memory is used to store fax messages—no
voice messages will be stored.
4. FAX:OFF VOICE:ON All memory is used to store voice messages—no
fax messages will be stored. Incoming faxes will
be printed on paper. You can use the Paging
feature, and retrieve voice messages remotely.
5. FAX:OFF VOICE:EXT You need an external answering machine connected to
the EXT jack for this setting. Incoming faxes are not
stored in memory, but will be printed on paper. Voice
messages are stored in the external answering machine.
6. FAX:OFF VOICE:OFF Incoming faxes are not stored in memory, but will
be printed on paper. Voice calls are not stored in
memory.
Setting Up Message Center
You must set up Message Center in the following order :
Turn Message Storage ON. (See p. 93.)
1
2
Record Message Center Outgoing Message (MSG CTR OGM).
(See pp. 93–94.)
Activate Message Center Mode. (See p. 94.)
3
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93
Setting Message Storage
Select the setting from the descriptions on page 92.
Function
1
8
1
Press
,
,
,
. The screen prompts you to choose a FAX
1
setting.
FAX:OFF?
SELECT
& SET
Press
or
to select ON (or OFF).
2
3
Set
Press
Press
. The screen prompts you to choose a VOICE setting.
VOICE:ON?
SELECT
& SET
or
to select your setting from the list on page 92
4
(ON, OFF, EXT).
Set
Press
Press
when the screen displays your selection.
5
6
Stop
to exit.
Recording Message Center Outgoing Message (OGM)
Recording the Message Center Outgoing Message (MSG CTR OGM) is the
second step you need to follow before you can turn on the Message Center.
Make sure your OGM is less than 20 seconds long.
Function
1
8
3
Press
,
,
,
. The screen prompts you to choose an OGM.
1
MSG CTR OGM?
SELECT
& SET
Press
or
to reach
2
MSG CTR OGM?
This is the only setting you can select if you want to turn the Message
Center on.
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94
Set
Press
Press
.
3
4
Record
, then pick up the handset to record a message.
See
Record F/T
OGM
(FAX/TEL
Outgoing
Message)
p. 44
For example: Hello. We are unable to take your call at this time.
Please leave a message after the signal. If you wish to send a fax,
please
press
5 1, wait for fax tones, then press Start on your fax machine.
Replace the handset. The Message Center plays your OGM.
5
6
Stop
Press
to exit.
Listening to Outgoing Message (OGM)
Function
1
8
3
Press
Press
Press
,
,
,
.
1
2
3
4
or
to select MSG CTR OGM (or F/T OGM).
Set
when the screen displays your selection.
Play
Press
or
to hear the OGM. Adjust volume by pressing Volume
.
Stop
Press
to exit.
5
Erasing Outgoing Message (OGM)
Function
1
8
3
Press
Press
Press
Press
Press
Press
,
,
,
.
1
2
3
4
5
6
or
to select MSG CTR OGM (or F/T OGM).
Set
when the screen displays your selection.
Erase
.
1
2
to erase the OGM—OR—Press
to exit without erasing.
Stop
to exit.
Activating Message Center Mode
See
Setting Up
Message Center
p. 92
Mode
Press
on.
on the control panel until both the FAX and FAX/TEL lights are
FAX
FAX/TEL
Message Indicators
Once you return home or to the office you can easily and quickly see if any
voice or fax messages have been stored in the Message Center. There are
two ways to determine if messages are stored.
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95
If the VOICE and/or Fax Indicator lights are flashing, there is a new
message stored. Once a new voice message is played, the VOICE indicator
light stops flashing and stays on. And once a new fax message is printed,
the Fax indicator light will turn off.
Voice
Fax
The LCD display will indicate the total number of incoming VOICE and/or
FAX messages stored in Message Center memory. The number of VOICE
includes the Memo messages.
VOICE:03 FAX:02
ONLINE
Playing Voice Messages and Memos
Follow the steps below to listen to voice messages and memos.
Play
Press
. Adjust Volume by pressing
or
.
1
All messages and memos are played in the order they were recorded. The
display shows the number of the current message, and the total number
of messages.
If Caller ID information was received, the MFC beeps during the
message and displays the Caller ID information for one second.
During playback, the screen displays the time and date the message was
recorded.
Press
at the end of the message to repeat a message. Press
to
2
3
skip to the next message. You can press
reach the message you want to play.
and
repeatedly until you
Stop
Press
to exit.
Printing a Fax Message
Once you print a new fax message stored in memory, it is erased from the
memory automatically.
Play
Press
. After two seconds, the MFC begins to play voice messages.
1
2
After playing voice messages, the display asks if you want to print fax
messages that are in the memory. There is no display message if there
are no faxes.
PRINT FAX?
1.YES 2.NO
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C H A P T E R T W E L V E
96
1
To print the faxes in memory, press
3
—OR—
2
Press
to exit without printing.
Backup Printing Option
When you choose FAX: ON in the Message Center mode, all incoming fax
messages are stored in the available memory for retrieval. To print a backup
copy automatically, turn this option on.
Function
1
8
2
Press
,
,
,
. The screen prompts you to select a setting.
1
BACKUP PRINT:ON
SELECT & SET
Press
Press
Press
or
to display ON (or OFF).
2
3
4
Set
when the screen displays your selected setting.
to exit.
Stop
Erasing Messages
If you choose to erase all fax messages, the MFC will print any previously
unprinted fax messages before erasing them from memory. Fax messages
cannot be erased individually.
You can erase voice messages and memos individually, or all at once.
To erase voice messages individually
Play
Press
. After two seconds, the MFC beeps and begins message
1
playback. Each message is preceded by one long beep, and followed by
two short beeps.
Erase
To erase a specific message, press
immediately after the two short
2
beeps, or while the message is playing. The screen prompts
ERASE THIS MSG.?
1.YES 2.NO
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97
1
Press
to erase the message
3
4
—OR—
2
Press
to cancel.
to exit.
Stop
Press
To erase messages all at once
Erase
Press
. The screen displays
1
ERASE ALL VOICE?
SELECT <- -> & SET
Press
or
to select erasing all voice messages (VOICE), all
2
document messages (FAX), or all messages—both voice and fax—
(MSG).
Set
Press
Press
Press
.
3
4
1
2
to erase —OR—
to cancel.
Setting Maximum Time for Incoming Messages
Your MFC comes set to receive voice messages up to 30 seconds long. You
can change this setting to any length from 20 seconds to 60 seconds, in
5-second increments. This setting also applies to Memo.
Function
1
8
4
Press
time.
,
,
,
. The screen prompts you to select a maximum
1
MESSAGE 30 SEC?
SELECT & SET
Press
messages.
or
to select the maximum time setting for incoming
2
Set
Press
when the screen displays your setting.
to exit.
3
4
Stop
Press
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C H A P T E R T W E L V E
98
Setting Toll Saver
See
Setting
Ring Delay
p. 42
When you set the toll saver feature, the MFC answers after four rings if you
don’t have messages, and after two rings if you do have messages. This way,
when you call the MFC, if it rings three times, you know you have no
messages, and can hang up, avoiding any toll charge.
When Toll Saver is ON, it overrides your Ring Delay setting. Toll Saver
must be off for the MFC to operate using your Ring Delay setting.
Function
1
2
1
Press
Press
Press
Press
Press
Press
,
,
,
.
1
2
3
4
5
6
or
to select TOLL SAVER (or RING DELAY).
Set
when the screen displays your selection.
or to select ON.
Set
.
Stop
to exit.
ICM Recording Monitor
This feature lets you turn OFF (or ON) the speaker volume for voice
messages. When you turn the monitor OFF, you will not hear messages as
they come in.
Function
1
8
5
Press
Use
,
,
,
.
1
2
3
4
or
to select OFF (or ON).
Set
Press
Press
when the screen displays your selection.
to exit.
Stop
Recording a Memo
A memo is stored and played as a voice message.
Record
Press
.
1
2
When the display prompts you to pick up the handset, speak into the
handset to record your memo. Your recording can be as long as the
Function
1
8
4
Incoming Message Maximum Time (
,
,
,
).
Stop
Press
or replace the handset when you’re finished.
3
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99
Recording a Conversation
Record
You can record a telephone conversation by pressing
during the
conversation. Your recording can be as long as the Incoming Message
Maximum Time. You and the other party will hear a beep every 15 seconds
while recording. You cannot record a conversation using the Speaker Phone.
Fax Forwarding/Paging
When Paging is set to ON, your MFC dials the pager number you’ve
programmed, and dials your Personal Identification Number (PIN) when
connected, to activate your pager and let you know you have a fax or voice
message in the Message Center memory.
When Fax Forwarding is set to ON, your MFC dials the fax number you’ve
programmed, and forwards any faxes you’ve received.
You cannot use Paging and Fax Forwarding at the same time.
Programming a Fax Forwarding Number
Function
1
8
6
Press
Press
,
,
,
.
1
2
or
until the screen displays
FAX FORWARD?
Set
Press
. The screen prompts you to enter the number of the fax
3
machine where faxes will be forwarded.
FWD#:
ENTER & SET
Enter the forwarding number (up to 20 digits).
4
5
6
Set
Press
Press
.
Stop
to exit.
You can change a Fax Forwarding number remotely (See page 104).
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100
Programming Paging Number
Function
1
8
6
Press
Press
,
,
,
.
1
2
or
until the screen displays
PAGING?
Set
Press
. The screen prompts you to enter your pager number.
3
PAG#:
ENTER & SET
Enter your pager phone number (up to 20 digits) followed by
Do not include the area code if it is the same as that of your MFC. For
.
4
1
8
0
0
5
5
5
1
2
3
4
example,
.
Set
Press
.
5
6
Redial/Pause
If your pager requires a PIN, enter the PIN, press
enter your MFC telephone number, then press
, press
. For example,
,
Redial/Pause
1
2
3
4
5
1
8
0
0
5
2
1
2
8
4
6
.
—OR—
Redial/Pause
If you do not need a PIN, press
of your MFC, then press
, enter the telephone number
. For example,
Redial/Pause
1
8
0
0
5
2
1
2
8
4
6
.
Set
Press
Press
.
7
8
Stop
to exit.
You cannot change a Paging number or PIN remotely.
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M E S S A G E C E N T E R ( F O R M F C 7 1 6 0 C O N L Y )
101
Remote Retrieval
This section is for the MFC 7160C. (If you have the MFC 7150C, please see
Chapter 10 for your remote fax options.) You can call your MFC from a fax
machine using touch tone and use the Remote Access Code and other button
presses to retrieve voice (and fax) messages. You can also program and
change some settings for your Message Center.
Using Remote Access Code
Dial your MFC phone number from a fax machine using touch tone.
1
2
When your MFC answers and beeps, immediately enter your Remote Access
Code.
The MFC signals the kinds of messages received:
1 long beep—Fax message(s)
3
2 long beeps—Voice message(s)
3 long beeps—Fax and Voice message(s)
No beeps—No messages
The MFC then prompts you with two short beeps to enter a command.
If you wait longer than 30 seconds to enter a command, the MFC hangs
up. If you enter an invalid command, the MFC beeps three times.
4
9
0
Press
,
to reset the MFC when you finish.
5
6
Hang up.
If your MFC is set to MANUAL mode, you can access the Message Center by
waiting about 2 minutes, then entering the Remote Access Code within 30
seconds.
Changing Remote Access Code
Enter your Remote Access Code when the MFC picks up your call, so you can
access features remotely. The access code is preset to 159 , but you can
change this.
See
Operation from
Extension
Telephone
pp. 47–48
Function
1
8
7
Press
,
,
,
.
1
2
Enter a three-digit number from 000 to 999. The “ ” cannot be
changed. Do not use the same digits that appear in your Fax Receive
Code or Telephone Answer Code.
Set
Press
Press
.
3
4
Stop
to exit.
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C H A P T E R T W E L V E
102
Remote Control Commands
Follow the commands below to access features remotely. When you call the
MFC and enter your Remote Access Code (159 ), the system will signal
you with two short beeps to enter a remote control command.
Remote Control Commands
Details Operation
91 Playing voice messages
After one long beep, the MFC plays ICMs and Memos.
1
2
(Skip back)
(Skip next)
Press 1 while listening to an ICM or Memo message to play
it again. If you press 1 before a message, you will reply the
previous message.
While playing an ICM or Memo, you can skip to next
message.
9 Stop Playing
Stop playing the ICM and Memo.
92 Record Memo
After one long beep, you can record a memo. You can stop
recording by pressing 9.
93 Erase all ICM & Memo
If you hear one long beep, the erase is accepted. If you hear
three short beeps, you cannot erase because all voice messages
have not been played, or there is no voice message to erase.
*This code erases all recorded messages, not one at a time.
94 Play and Record OGM
in memory
1 Play
1 MSG CTR OGM
2 F/T OGM
The MFC plays the selected OGM. You can stop playing
OGMs by pressing 9.
After one long beep, you can record the selected OGM. Your
recorded message will be played when you finish speaking.
You can stop recording the message by pressing 9.
2 Record
1 MSG CTR OGM
2 F/T OGM
95 Changing Fax Forwarding/ If you hear one long beep, the change is accepted. If you hear
Paging setting
three short beeps, you cannot change it because the conditions
have not been met (Example: registering paging number). You
can register your fax forwarding number by using 4. FAX
FWD NO (see page 104). Once you have registered the
number, the MFC will automatically change to
“FAXFWD:ON” mode. Then retrieve a Memory Status List by
entering 961 (see page 103) to make sure that the Fax
Forwarding number you registered is correct in the List.
1 OFF
2 Fax Forwarding
3 Paging
4 FAX FWD NO.
96 Retrieve Fax
Enter the number of a remote fax machine to receive a report
or stored fax messages. (See page 103.)
1 Memory Status List
2 Retrieve all FAX
3 Erase FAX in the
memory
If you hear one long beep, you can erase the fax message
from the memory.
97 Check the receiving status
1 FAX
You can check whether your MFC has received any FAX or
VOICE messages. If yes, you will hear one long beep. If no,
you will hear three short beeps.
2 VOICE
98 Change Answer Mode
1 MSG CTR
If you hear one long beep, you can change the answer mode.
If you hear three short beeps, you cannot change it (For
example: When there is no MSG CTR OGM and you tried to
change to MSG CTR mode.)
2 FAX/TEL
3 FAX
90 Exit
After a long beep, you can exit remote control.
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M E S S A G E C E N T E R ( F O R M F C 7 1 6 0 C O N L Y )
103
Retrieving Memory Status List
You can retrieve the Memory Status List from a remote fax machine to see
if you have any fax messages.
Dial your MFC number.
1
2
When you hear the beep, immediately enter your Remote Access Code
1
5
9
(
).
9
6
1
When you hear two short beeps, use the dial pad to press
.
3
4
Using the dial pad, enter the number (up to 20 digits) of the remote fax
machine where you want the Memory Status List forwarded, and then
press
.
You cannot use
pause, press
and
as dial numbers. However, if you want to store a
.
After you hear your MFC beep, hang up and wait.
5
Your MFC calls the remote fax machine. The remote fax machine prints
the Memory Status List.
Retrieving Fax Messages
Dial your MFC number.
1
2
When you hear the beep, immediately enter your Remote Access Code
1
5
9
(
).
9
6
2
As soon as you hear two short beeps, use the dial pad to press
.
3
4
Using the dial pad, enter the number (up to 20 digits) of the remote fax
machine where you want your fax messages forwarded, and then press
.
You cannot use
a pause, press
and
as dial numbers. However, if you want to store
.
After you hear your MFC beep, hang up and wait.
5
Your MFC calls the remote fax machine. The remote fax machine prints
your fax messages.
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C H A P T E R T W E L V E
104
Changing Fax Forwarding Number
You can change the default setting of your fax forwarding number from a
remote fax machine.
Dial your MFC number.
1
2
When you hear the beep, immediately enter your Remote Access Code
1
5
9
(
).
9
5
4
When you hear two short beeps, use the dial pad to press
.
3
4
Enter the new number of the remote fax machine where you want your
fax messages forwarded, and then press
.
You cannot use
and
as dial numbers. However, if you want to
store a pause, press
.
To retrieve the Memory Status List, when you hear two short beeps, use
5
6
7
9
6
1
the dial pad to press
Use the dial pad to enter the number (up to 20 digits) of the remote fax
machine, and then press
.
.
After you hear your MFC beep, hang up and wait.
Your MFC calls the remote fax machine. The remote fax machine prints
the Memory Status List showing the new forwarding number.
Check the forwarding number.
8
If the new number is incorrect, return to Step 1 to reset it.
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105
C H A P T E R T H I R T E E N
Copy
Operations
13
Your Multi-Function Center allows you to make high-quality photocopies
and transparencies. Copies can be in black and white, one color, or full
color. Always make sure you have paper in the cassette before making
copies. Do not pull on the paper while copying is in progress.
Basic Copy Operations
Copying One Page
Insert the document face down in the feeder.
1
2
Mono Copy
Color Copy
Press
copy.
or
(If you have a MFC7150C, go to Step 4.)to
Mono Copy
Color Copy
Press
or
again. (Make sure it’s the same key you
3
pressed in Step 2.) The screen displays
COPYING
ONLINE
P.01
Stop
Stop
To stop, press
. Press
again to release the original document.
4
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C H A P T E R T H I R T E E N
106
Making Multiple Copies
See
Memory Full
Message
You can make multiple copies in black and white or one color using your
Mono Copy
MFC. When you use
, you can choose whether the copies will be
STACKED (all copies of page 1, then all copies of page 2, etc.) or
SORTED (collated). The Multiple full color copies feature is available on
the MFC 7160C only. The SORT option is not available when you use
p. 116
Color Copy
.
Place the document face down in the feeder.
1
2
3
Mono Copy
Color Copy
Press
. For the MFC 7160C only, you can press
.
Using the dial pad, enter the number of copies you want (up to 99).
3
8
For example, press
,
for 38 copies.
Mono Copy
Color Copy
Press
. For the MFC 7160C only, you can press
.
4
5
NOTE: You must press the same button you pressed in Step 2.
Mono Copy
If you pressed
, the screen displays
MULTI COPY:STACK
ONLINE
Press
to select SORT (or STACK),
MULTI COPY:SORT
ONLINE
Mono Copy
then press
again.
You cannot make multiple color copies when you are using MFC memory
for Memory Transmission or have incoming messages in the Message
Center. If you get a MEMORY FULL error message, you may be able to
make multiple copies if you first print incoming faxes in memory and
restore the memory to 100%.
When making multiple copies, set the paper size to LETTER
Function
1
2
6
(
,
,
,
). If you set it to LEGAL, you will still get only letter
size printouts.
Making Enlarged or Reduced Copies
(Temporary Setting)
Insert the document face down in the feeder.
1
2
Enlarge/Reduce
Press
. The screen displays
ELG/RDC:100%
ONLINE
SELECT
ONLINE
& SET
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C O P Y O P E R A T I O N S
107
Press
or
to choose an enlargement or reduction ratio.
3
You can reduce to 93%, 87%, 75%, or 50% of the original size
—OR—
You can enlarge to 120%, 125%, 150%, or 200%
—OR—
Set
You can select MANUAL and press
, then use the dial pad to enter
an enlargement or reduction ratio between 50% and 200%. For
5
3
example, press
,
to enter 53%.
Set
Press
Press
.
4
5
6
Mono Copy
Color Copy
or
.
Using the dial pad, enter the number of copies
—OR—
Keep the default (01).
Set
Press
.
7
8
Mono Copy
If you pressed
(Only for multiple copies)
in Step 5, you can select SORT by pressing
.
Set
Press
.
9
When selecting Fixed Reduction, you need to know the size of the recording
paper as registered in Function 1-2-6.
If you make a copy the same size as the original document size, you should
choose a reduction of 93%. (For example, if you make a copy from letter to
letter, you should choose a reduction of 93%.)
Selecting the Ratios of Fixed Reduction
Original Document
the size of…
Paper
size is…
Recommmended
reduction ratio is…
LETTER DOCUMENT
LETTER
LEGAL
LETTER
LETTER
LEGAL
93%
100%
87%
75%
93%
A4 DOCUMENT
LEGAL DOCUMENT
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C H A P T E R T H I R T E E N
108
Copy Quality –Temporary Settings
You can quickly improve the copy quality by using the Copy Quality Paper
Type and Brightness keys. These settings are temporary, and the MFC
returns to its default settings when you finish copying. You might want to
try different combinations of settings to see which best suits your needs.
Using the Copy Quality Key
The Copy Quality key changes the settings for quality (NORMAL, HIGH, or
DRAFT) and type of original document (STANDARD or PHOTO). Select
DRAFT when you want a color copy at the fastest speed. NORMAL is a
higher quality than DRAFT and prints faster than HIGH. HIGH quality is the
highest resolution and slowest to print. For type of original, choose PHOTO
only for photographs. If line art, graphs, or text are included, choose
Mono Copy
STANDARD. You can make multiple copies, and if you use
sort them.
you can
Place the document to be copied in the feeder.
1
2
Copy Quality
Press
. The screen displays the default setting, for example:
QUALITY:HIGH
ONLINE
SELECT
ONLINE
& SET
Press
or
to select copy quality resolution.
3
4
QUALITY:NORMAL
QUALITY:HIGH
QUALITY:DRAFT
Set
When the screen displays your selection, press
a setting for the original, for example:
. The screen displays
ORIGINAL:STD
ONLINE
SELECT
ONLINE
& SET
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C O P Y O P E R A T I O N S
109
Press
or
to select the kind of image you’re copying.
5
6
ORIGINAL:STD
(text, line art, graphs, or any
combination including photographs)
ORIGINAL:PHOTO (photographs only)
Set
When the screen displays your selection, press
.
Using the Paper Type Key
If you use premium paper, the copy quality is improved. You can choose
PLAIN PAPER, INK JET PAPER, GLOSSY PAPER, and
TRANSPARENCY. For best results, we recommend using Brother Special
paper.
Insert the document face down in the feeder.
1
2
Paper Type
Press
. The screen displays the default setting, for example:
PAPER:PLAIN
ONLINE
SELECT
ONLINE
& SET
Press
or
to select a paper type.
3
PAPER:PLAIN
PAPER:INK JET
PAPER:GLOSSY
PAPER:TRNSPRNCY
If you are using Brother coated paper for 360 dpi (BP36CL) or 720 dpi
(BP72CL) or if you are using non-Brother ink jet paper, select INK JET.
Set
Press
. If you did not select INK JET, skip to Step 6.
or to select 360DPI
4
5
If you selected INK JET, press
(Brother 360 x 360), 720DPI (Brother 720 x 720) or OTHER
(non-Brother ink jet) paper type.
Set
Press
.
6
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C H A P T E R T H I R T E E N
110
Using the Brightness Key
You can choose brightness setting before making a copy.
Insert the document face down in the feeder.
1
2
3
Brightness
Press
.
Press
to make a darker copy.
—OR—
press
to make a lighter copy.
Set
Press
when the screen displays your setting.
4
Copy Quality – Default Settings
Changing Default Settings
Function
3
Press
,
to change default settings for Copy mode. These settings
Function
will remain until you change them again by pressing
. Adjust the
colors using the Color Adjustment, Brightness, and Contrast settings.
By pressing a number, you can adjust copy settings as shown in the
following chart. Press
or
to move through the selections for each
Set
Stop
setting. Press
to save your selection. Press
to exit—OR—Press
to select the next setting you want to change.
FACTORY DEFAULT SETTINGS
1
2
3
4
Paper Type
Quality
Original Type
Color Adjust
: PLAIN PAPER
: HIGH
: STANDARD
: R:–
+
+
: G:–
: B:–
+
5
6
7
Brightness
Contrast
One Color
: –
: –
+
+
: OFF = Black
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C O P Y O P E R A T I O N S
111
Press Function and
.
3
1.PAPER TYPE
PAPER:PLAIN
PAPER:INK JET
PAPER:GLOSSY
PAPER:TRNSPRNCY
INK JET:360DPI
INK JET:720DPI
INK JET:OTHER
QUALITY:NORMAL
QUALITY:HIGH
2.QUALITY
QUALITY:DRAFT
ORIGINAL:STD
3.ORIGINAL TYPE
4.COLOR ADJUST
ORIGINAL:PHOTO
COLOR:RED
R: –
+
+
+
COLOR:GREEN
COLOR:BLUE
G: –
B: –
–
–
+
+
5.BRIGHTNESS
6.CONTRAST
7.ONE COLOR
COLOR:OFF
COLOR:RED
COLOR:GREEN
COLOR:BLUE
COLOR:CYAN
COLOR:MAGENTA
COLOR:YELLOW
is default
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C H A P T E R T H I R T E E N
112
Select Paper Type
Function
3
1
Press
,
,
. The screen displays
1
1.PAPER TYPE
Set
Press
Press
.
2
3
or
to select your paper setting.
PAPER:PLAIN
PAPER:INK JET
PAPER:GLOSSY
PAPER:TRNSPRNCY
when the screen displays your selection.
Set
Press
4
If you use Brother coated paper for 360 dpi (BP36CL) or 720 dpi
(BP72CL), select INK JET, then select 360DPI or 720DPI. If you use
non-Brother ink jet paper, select INK JET, then select OTHER. If you did
not select INK JET, skip to step 7. (For information on ordering Brother
paper, see p. ii.)
Press
Press
Press
or
to select 360DPI, 720DPI, or OTHER.
5
6
7
Set
.
Stop
to exit.
The MFC ejects paper with printed surfaces face up into the paper tray at
the front of the MFC. When you use transparencies, remove each sheet
immediately, to prevent a paper jam or curled sheets.
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C O P Y O P E R A T I O N S
113
Select Copy Quality
Function
3
2
Press
,
,
.
1
2
Press
or
to select copy quality.
QUALITY:NORMAL
QUALITY:HIGH
QUALITY:DRAFT
Set
Press
Press
when the screen displays your selection.
to exit.
3
4
Stop
This feature is available only for color copying.
Select Type of Original
Function
3
3
Press
,
,
. The screen displays
1
3.ORIGINAL TYPE
Press
or
to select your original type.
2
ORIGINAL:STD
ORIGINAL:PHOTO
Set
Press
Press
when the screen displays your selection.
to exit.
3
4
Stop
This feature is available only for color copying.
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C H A P T E R T H I R T E E N
114
Color Adjustment
Function
3
4
Press
Press
Press
,
,
.
1
2
3
or
to select RED, GREEN, or BLUE.
Set
.
Light
Dark
R: –
+
G: –
B: –
+
+
Press
Press
or
to adjust the degree of color.
4
5
6
Set
.
Return to Step 2 to select the next color —OR—
Press
Stop
to exit.
Copy Brightness
You can choose brightness setting before making a copy.
Function
3
5
Press
,
,
.
1
2
Press
to make a darker copy
—OR—
Press
to make a lighter copy.
when the screen displays your setting.
to exit.
Set
Press
3
4
Stop
Press
Copy Contrast
You can choose the contrast setting for a copy. Greater contrast can help an
image look sharper and more vivid. This feature is available only for color
copying.
Function
3
6
Press
,
,
.
1
2
Press
to decrease contrast
—OR—
Press
to increase contrast.
Set
When the screen displays your setting, press
.
3
4
Stop
Press
to exit.
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C O P Y O P E R A T I O N S
115
Selecting a Single Color (One Color)
For black and white originals, you can select a single color, instead of
Mono Copy
black, as the default to be used when you press
for Black.
. OFF is the setting
Function
3
7
Press
Press
,
,
.
1
2
or
to select a copy color:
COLOR:OFF
COLOR:RED
COLOR:GREEN
COLOR:BLUE
COLOR:CYAN
COLOR:MAGENTA
COLOR:YELLOW
Set
When the screen displays your selection, press
.
3
4
Stop
Press
to exit.
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C H A P T E R T H I R T E E N
116
Memory Full Message
If the memory becomes full while you’re making copies, the screen displays
MEMORY FULL P.01
ONLINE
followed by
COPY TO COPY
ONLINE
STOP TO ABORT
ONLINE
Stop
If you were scanning the first page of your document, press
to cancel
the job and then restart it to make a single copy. If you were scanning a
Copy
subsequent page, press
to print the pages already scanned—OR—
Stop
Press
to cancel.
You’ll need to clear some fax or voice messages before you can continue.
To gain extra memory, you can erase any of the following types of
messages:
• To erase incoming messages (ICMs) and memos (7160C), see pp. 96-97.
• To turn off Fax Storage (7150C), see p.83.
• To print fax message stored in memory (7160C), see pp. 95-96.
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C O P Y O P E R A T I O N S
117
Legal Limitations
Color reproductions of certain documents are illegal and may result in
either criminal or civil liability. This memorandum is intended to be a
guide rather than a complete listing of every possible prohibition. In case
of doubt, we suggest that you check with counsel as to any particular
questionable documents.
The following documents issued by the United States/Canadian
Government or any of its Agencies may not be copied:
• Paper money
• Bonds or other certificates of indebtedness
• Certificates of Deposit
• Internal Revenue Stamps (canceled or uncanceled)
• Selective Service or draft papers
• Passports
• United States/Canadian Postage Stamps (canceled or uncanceled)
• Food Stamps
• Immigration Papers
• Checks or drafts drawn by Governmental agencies
• Identifying badges or insignias
Copyrighted works cannot be copied; however, sections of a copyrighted
work can be copied for “fair use.” Multiple copies would indicate improper
use.
Works of art should be considered the equivalent of copyrighted works.
Licenses and Certificates of Title to motor vehicles may not be copied under
certain state/provincial laws.
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C H A P T E R T H I R T E E N
118
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119
C H A P T E R F O U R T E E N
Walk-Up
Video Printing
14
Walk-Up Video Printing lets you use your MFC, connected to your
camcorder, digital camera, video game, or VCR, to view a video on the
attached equipment. The video signal and the output you create are NTSC
(National Television System Committee). This is not compatible with any
other standard.
Getting Started
With no documents in the feeder, plug the cable from you video camera’s
Video Out jack into the MFC’s RCA pin jack. Play the video.
Some camcorders, digital cameras, video games or VCRs do not correctly
conform with NTSC standards. Then you would not be able to capture
video signals.
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C H A P T E R F O U R T E E N
120
Auto Switch
Whenever you connect video equipment to the MFC and turn the video signal
Paper Type
Copy Quality
on, the MFC
and
keys automatically switch to video
printing mode
and the screen displays
VIDEO:PRESS COPY
CAPTURE READY
As soon as you turn off the video equipment or disconnect it, the MFC
Paper Type
Copy Quality
returns to normal copy mode for
and
.
The Auto Switch will not work if you have too much in memory.
ColorVideo Printing
With no documents in the feeder, plug the cable from your video
camera’s Video Out jack into the MFC’s RCA pin jack.
1
Play the video. When the MFC begins receiving the video signals, the
MFC screen displays
2
VIDEO:PRESS COPY
CAPTURE READY
Color Copy
Press
when you see the picture you want to capture and print.
3
The MFC begins printing, and beeps when printing is complete.
Color Copy
If the MFC is not receiving video signals,
will not work. However, if
there is a document in the feeder, the MFC will print a color copy of the
document.
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W A L K - U P V I D E O P R I N T I N G
121
Black &WhiteVideo Printing
For Black and white video printing, follow the steps for Color Video
Mono Copy
Color Copy
Printing, using
instead of
.
Video Print Quality –Temporary
Settings
You can quickly improve the copy quality of video printouts by using the
Copy Quality, Paper Type and Brightness keys. These settings are
temporary, and the MFC returns to its default settings when you finish
printing. You might want to try different combinations of settings to see
which best suits your needs.
Using the Copy Quality Key
Your MFC allows you to customize the quality of your video copies by
letting you select the video print quality and paper type. You might want to
try different combinations of settings to see which best suits your needs.
The settings are temporary.
Make sure there is no document in the feeder. Plug the cable from
your video camera’s Out jack into the MFC’s RCA pin jack.
1
Copy Quality
Press
. The screen displays the current setting, for example:
2
QUALITY:NORMAL
ONLINE
Use
or
to select copy quality.
3
QUALITY:NORMAL
QUALITY:HIGH
If there is too much in memory, the print quality will change.
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C H A P T E R F O U R T E E N
122
Set
When the screen displays your selection, press
a video type setting, for example:
. The screen displays
4
VIDEO:MOVING
ONLINE
Press
or
to select the video type.
5
6
VIDEO:MOVING
VIDEO:STILL
Set
When the screen displays your selection, press
The screen displays
.
PRESS COPY KEY
ONLINE
Mono Copy
Color Copy
Press
or
.
7
The screen shows
PRINTING
ONLINE
Using the Paper Type Key
If you use premium paper, video print quality is improved.
With no documents in the feeder, plug the cable from your video
camera’s Out jack into the MFC’s RCA pin jack.
1
Paper Type
Press
. The screen displays the current setting, for example:
2
PAPER:PLAIN
ONLINE
SELECT
ONLINE
& SET
Press
or
to select paper type.
3
PAPER:PLAIN
PAPER:INK JET
PAPER:GLOSSY
PAPER:TRNSPRNCY
If you are using Brother coated paper for 360 dpi (BP36CL) or 720 dpi
(BP72CL), select INK JET, then select 360DPI or 720DPI. If you are
using non-Brother ink jet paper, select OTHER.
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Set
When the screen displays your selection, press
The screen displays
.
4
5
PRESS COPY KEY
ONLINE
Mono Copy
Color Copy
Press
or
.
The screen shows
PRINTING
ONLINE
Using the Brightness Key
You can increase or decrease the brightness setting before making a video
copy.
With no documents in the feeder, plug the cable from your video
camera’s Out jack into the MFC’s RCA pin jack.
1
Brightness
Press
.
2
3
Press
to make a darker copy.
—OR—
Press
to make a lighter copy.
Set
Press
when the screen displays your setting.
4
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Changing Default Settings
Function
4
Press
and
to change default settings for video printing.
DEFAULT SETTINGS
1. Paper Type
2. Quality
PLAIN PAPER
HIGH
3. Video Type
4. Print Size
5. Color Ajust
MOVING
5.75" x 4.25"
: R:–
: G:–
: B:–
+
+
+
6. Brightness
: –
+
Function
4
By pressing
,
and a number, you can adjust video printing
settings as shown in the following chart. Press
or
to move through
Set
the selection for each setting. Press
to save your selection.
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125
Press Function and
.
4
1.PAPER TYPE
PAPER:PLAIN
PAPER:INK JET
INK JET:360DPI
INK JET:720DPI
INK JET:OTHER
PAPER:GLOSSY
PAPER:TRNSPRNCY
QUALITY:NORMAL
QUALITY:HIGH
2.QUALITY
VIDEO:MOVING
VIDEO:STILL
3.VIDEO TYPE
4.PRINT SIZE
SIZE:5.75"X4.25"
SIZE:4"X3"
SIZE:4"X3"X6
COLOR:RED
R: –
+
+
+
5.COLOR ADJUST
6.BRIGHTNESS
COLOR:GREEN
COLOR:BLUE
G: –
B: –
–
+
is default
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Setting Paper Type
Function
4
1
Press
,
,
.
1
2
The screen displays
PAPER:PLAIN
PAPER:INK JET
PAPER:GLOSSY
PAPER:TRNSPRNCY
Press
or
to select a paper type.
3
If you are using Brother coated paper for 360 dpi (BP36CL) or 720 dpi
(BP72CL), select INK JET, then select 360DPI or 720DPI (in Step 4).
If you are using non-Brother ink jet paper, select OTHER (in Step 4).
Set
When the screen displays your selection, press
.
4
5
Stop
Press
to exit.
Setting Video Printing Quality
Function
4
2
Press
,
,
.
1
The screen displays 2. QUALITY.
Press
or
to select a quality.
2
QUALITY:NORMAL
QUALITY:HIGH
Set
Press
Press
when the screen displays your selection.
to exit.
3
4
Stop
Setting Video Type
Before you turn on the video signal, you must set the MFC to receive either
a moving or a still image. You can watch the video play on the video camera
Copy
and press
when you see the frame you want to print.
Function
4
3
Press
,
,
. The screen displays
1
3.VIDEO TYPE
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Press
or
to select video type.
2
VIDEO:STILL
VIDEO:MOVING
Set
Press
Press
when the screen displays your selection.
to exit.
3
4
Stop
Clear
You can press
in steps 2 and 3 return to the previous step.
If you don’t have enough memory to process the selected video image, the
print quality may be poor even for a still frame.
Setting Print Size
Function
4
4
Press
,
,
.
1
2
Press
or
to select print size:
SIZE: 5.75" X 4.25"
SIZE: 4" X 3"
SIZE: 4" X 3" X 6
Set
Press
Press
when the screen displays your selection.
3
4
Stop
to exit.
Printed Position
① 5.75" x 4.25"
➁
4" x 3"
➂
4" x 3" x 6
3"
4.25"
4"
5.75"
3"
4"
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Video Printing Color Adjustment
Function
4
Press
Press
Press
,
,
5
.
1
2
3
or
to select RED, GREEN, or BLUE.
Set
.
Light
Dark
R: –
+
G: –
B: –
+
+
Press
Press
or
to adjust the degree of color.
4
5
6
Set
.
Return to Step 2 to select the next color —OR—
Press
Stop
to exit.
Video Printing Brightness
You can increase or decrease the brightness setting before making a copy.
Function
4
Press
,
,
6
.
1
2
Press
to make a darker copy.
—OR—
Press
to make a lighter copy.
when the screen displays your setting.
to exit.
Set
Press
3
4
Stop
Press
Video Capture to PC
Please see Video Capture from your PC, pp. 173–176 or the Multi-Function
Link Pro On-Line Documentation (on CD-ROM 1) for complete
instructions on using your MFC and computer for video frame capture.
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129
C H A P T E R F I F T E E N
Setting Up
the MFC and
15
Computer to
Work Together
BeforeYou Install Multi-Function
Link Pro Software
Your MFC and computer can work together only if you install the Brother
Multi-Function Link Pro Software. Mult-Function Link Pro turns your
machine into a multi-function center, by using it as a color printer and a
color scanner and enabling PC faxing from Windows® applications in your
computer. In addition, the included 3D FaxSpeed software enables you to
fax color images and files. Multi-Function Link Pro does all this without
taking over your personal computer. Multi-Function Link Pro operations
run in the background of your PC memory, keeping your personal computer
free for other tasks.
WARNING
It is important that you hook up your MFC to your computer before you
install the software.
Before you install the Multi-Function Link Pro,
you must read the README.WRI file in the
root directory of the CD-ROM (or Floppy
Disks) for important installation and
troubleshooting information.
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If You Don’t Have a CD-ROM Drive
All software is supplied on CD-ROM. If you need a Floppy Diskette version
(only Multi-Function Link Pro and Visioneer PaperPort LE are available on
Floppy Disks, item numbers DSK7131 (for Windows® 3.1 or 3.11) and
DSK7195 (for Windows® 95 or 98). If you are using Windows NT®
Workstation Version 4.0, the software is not available on Floppy Diskette.).
You must tell the Brother Representative the version of Windows® that you
are using and your MFC model number. To order, call Brother at 1-888-879-
3232 (USA), 1-800-668-2768 (from within Canada) or 1-514-685-6464
(from within Montreal).
Computer Requirements
The following are the minimum computer requirements you need to set up
and operate the MFC as a printer. Use only a shielded interface cable that is
IEEE-1284 compliant, and that is less than 6.5 feet (2 meters) long.
CPU
Pentium 75 or Higher
RAM
8MB or greater for Windows® 3.1 or 3.11
8MB or greater for Windows® 95 or 98
(16MB recommended)
16MB or greater for Windows NT® Workstation
Version 4.0 (32MB recommended)
Hard Disk Drive
50MB
CD-ROM 1
250MB CD-ROM 1 & 2
Operating System Windows® 3.1, 3.11, 95, 98 or NT® Workstation Version 4.0,
DOS environment compatible with your Windows®
version
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131
Connecting the MFC to the Computer
When you connect the MFC to your computer, you must use the included
Brother bi-directional IEEE-1284 compliant parallel cable.
Unplug the MFC power cord from the electrical outlet before
1
connecting the parallel interface cable.
Make sure the computer is turned off and unplugged from the electrical
2
power before you connect the interface cable.
Connect the parallel interface cable to the parallel interface port of the
3
MFC and secure the wire clips.
Connect the interface cable to the printer port of the computer and
4
secure with the two screws.
For the location of your computer’s parallel printer port, see the User’s
Guide for your computer.
Before plugging in the electrical cord of the MFC, plug in your
5
computer and turn it on.
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Installing Multi-Function Link Pro
Software (CD-ROM 1)
IMPORTANT
To install the software using Windows NT® Workstation Version 4.0,
you must be logged on as the Administrator. After Multi-Function Link
Pro is installed, restart Windows NT® a second time and again log in as
the Administrator, so you can complete the Remote Setup application.
After you have completed Remote Setup, log in using your normal User
name.
Overview of Basic Steps
Insert the Brother CD-ROM into your CD-ROM drive.
1
Enter the command for your version of Windows®, if needed.
See
Installing the
2
Brother Software
p. 134
Select the software option that suits your needs.
Follow the installation instructions.
3
4
Choosing the Software to Install
Install Multi-Function Link Pro Software
The complete set of software will be installed: Multi-Function Link Pro,
Visioneer PaperPort™ LE viewer, and Brother scanner driver, printer
drivers and True Type Compatible fonts, install:
■
Install Multi-Function Link Pro
Install NetCentric™ FaxStorm
If you want to be able to do Internet faxing from your computer anytime,
anywhere without using your MFC, install:
■
NetCentric™ FaxStorm
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133
Install Automatic E-Mail Printing
If you want your e-mail messages automatically to be retrieved from your
POP3 server and printed on the MFC, install:
■
Automatic E-Mail Printing
Install 3D FaxSpeed
If you want to be able to send color files by fax, install:
■
3D FaxSpeed
Install MFC 7100 Series Drivers Only
If you only want to print and scan, you can install only the Brother MFC
drivers, install:
■
Brother MFC 7100 Series Drivers
Other Options
View On-Line Documentation
All instructions are in the On-Line Documentation and Help files on
CD-ROM 1.
View Product Support Information
This is a page of all Brother support numbers.
Brother Web Link
Brother Web Link visits the Internet Brother Home Page on the World Wide
Web. You can find more information about Brother products, from product
specification sheets to Frequently Asked Questions (FAQ’s). You must have
service with an Internet service provider.
Exit
Click Exit to exit the CD-ROM window, or click Return to return to the
previous window.
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Installing the Brother Software
Insert the Brother CD-ROM into your CD-ROM drive.
1
2
Enter the command for your version of Windows®, if needed:
After you insert the Brother CD-ROM, you must type the appropriate
command for your version of Windows®:
■
If you are using Windows® 3.1 or 3.11, from the Program Manager,
click File, then Run. Then type x:\SETUP.EXE. (“x” is the drive
letter for your CD-ROM drive.) This will start the Software
Installation program.
■
■
If you are using Windows® 95, 98 or Windows NT® Workstation
Version 4.0, the Software Installation program appears automatically
when you insert the Brother CD-ROM.
For Windows® 95, 98 and Windows NT® Workstation Version 4.0, you can
also click on Start at the Desktop, select Run and then enter
x:\SETUP.EXE.
The Brother LOGO will be displayed on the screen.
If you are using Windows NT® 3.51 or earlier, the following error message
will appear on the screen: You are running Windows NT® 3.51 or earlier.
Brother MFL Pro does not support this version of Windows NT®. YOU
MUST UPGRADE TO WINDOWS NT 4.0 AND REINSTALL MFL Pro!!
If you are using Windows NT® Workstation 4.0 and you are not logged-in as
the Administrator, an error message will appear explaining the problem.
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A window will appear listing the options:
For each application you install, click on its name in the Software
Installation window and follow the instructions on the screen. The last step
will be to restart Windows® and access the Software Installation window
again to install the next application.
Click on “Install Multi-Function Link Pro Software” and follow the
3
prompts on the screen.
If you are using Windows® 95 or 98, after you install the Multi-Function
Link Pro Software you may see “New Hardware Found Brother MFC
XXXX” during startup. You can select “Do not install a driver (Windows®
will not prompt you again).” and click OK, so Windows® will not display
this dialog box again.
If you see the “Update Device Driver Wizard” during startup, follow the
instructions from the installer, then click Next. Click Finish when it
appears on the screen.
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After you finish installing the software, you can click on “On-Line
4
Documentation” to access on-line documentation for Multi-Function
Link Pro and Visioneer PaperPort LE. The On-Line Documentation
window will appear:
In the On-Line Documentation window, click on “Install Acrobat
5
Reader” and follow the prompts on the screen. You must install Acrobat
Reader before you can view on-line documentation. You can print the
On-Line Documentation by selecting Print from the File pull-down
menu.
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137
Helpful Hints for Windows® 3.1, 3.11, 95 and 98
■
The installer automatically updates your SYSTEM.INI Windows® file by
adding DEVICE=bi-di.386 under the [386Enh] section. If any
bi-directional parallel communications device driver has previously been
installed, it will be deactivated by this new driver. If you want to use the
driver that was previously installed, you should first install this driver,
then reinstall your previous driver. However, reinstalling the previous
driver will make the MFC driver inactive.
■
■
The installer makes the installed printer driver the Windows® default.
The installer automatically sets the printer port to the parallel interface,
LPT1 (for Windows® 3.1 or 3.11) and BRMFC (for Windows® 95 or 98)
and BMFC (for Windows NT® Workstation 4.0).
■
During this installation, changes have been made to the SYSTEM.INI
file. It is necessary to restart Windows® so the changes become
effective and the installed bi-directional parallel communications
device driver can take effect.
IMPORTANT
Please see the README.WRI file in the root directory of the CD-ROM (or
diskette) for last minute important installation and troubleshooting
information.
Receiving Messages into the PC
See
Connecting the
MFC to the
Computer
To receive faxes into your PC through the MFC:
Make sure the MFC is connected to the PC. The PC and the
1
Multi-Function Link Pro Main Menu must be running at all times.
p. 131
Load the Multi-Function Link Pro software into you PC.
2
See
Installing
Multi-Function
Link Pro
Software
(CD-ROM 1)
p. 132
On your PC in the Multi-Function Link Pro software:
3
A
Select Setup from the Preferences... pull-down menu in the Main
Menu.
B
C
Under Answer Mode select Fax only.
Click the OK button.
Check that the Multi-Function Link Pro mode is ON (see below).
4
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138
Multi-Function Link Pro Mode
See
On-Line
Documentation
for
Multi-Function
Link Pro
on the Brother
CD-ROM
and
You can switch Multi-Function Link Pro Mode on and off as needed. If you
want your fax messages to go directly into your PC, make sure the MF Link
setting is ON. If you want faxes to print on your MFC when they arrive, you
can switch MF Link mode to OFF.
Function
1
2
8
Press
Press
,
,
,
.
1
2
or
to select ON (or OFF).
Using the
Multi-Function
Link Pro
Set
Press
Press
.
3
4
Stop
to exit.
Software
Chapter 18
p. 161
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139
C H A P T E R S I X T E E N
Using MFC
as Printer
16
Features
The Multi-Function Center offers you many features you’ll find in a high
quality ink jet printer.
Fast Printing Speed—Using Draft mode, you can print 4 pages per minute
in full color.
Brilliant 4-Color Output at 360 dpi—Printing at 360 dpi resolution on
special coated paper or glossy paper gives you normal resolution output.
Brilliant 4-Color Output at 720 dpi—Printing at 720 dpi resolution on
special coated paper or glossy paper gives you high resolution output.
Brilliant 4-Color Output at 1440 dpi—Printing at 1440 dpi resolution
on special coated paper or glossy paper gives you highest resolution output.
Low Running Cost—Whenever you run out of a particular color ink,
you’ll replace only the cartridge that’s empty.
Suitable Uses—You can print from both Windows and DOS operating
systems. When you print from DOS, the MFC uses ESC/P2.
Bi-directional Parallel Interface—The parallel interface allows
bi-directional (IEEE 1284 compliant) communication with your computer.
This interface allows the MFC to communicate useful information, such as
the amount of memory installed and other printing setup conditions, as the
supplied Windows 3.1, 3.11, 95, 98 or NT® Workstation Version 4.0 drivers
support bi-directional mode. Printer status is also reported.
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Straight Paper Path—The MFC can use various types of paper: plain
paper, coated paper, glossy paper, transparencies, and envelopes. Using the
appropriate paper reduces the occurrence of paper jams. For complete
information about what kinds of paper to use with the MFC, please read
Chapter 3 in this manual.
Printer Driver
You can change the following printer settings when you print from your
computer:
■
■
■
■
■
Quality - Speed/Media Setting
Color Correction Control
Color Adjustment
Brightness/Contrast Adjustment/Halftone Selection
Start Maintenance Program
(See Chapter 17, PC Printing.)
Choosing the Right Kind of Paper
To achieve high quality printing using your MFC, it’s very important to
select the right kind of paper. Be sure to read “About Brother Paper” on
p. 25 of Chapter 3 in this manual before selecting and purchasing paper for
the MFC.
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141
Multi-purpose Sheet Feeder
The multi-purpose sheet feeder can feed plain paper, coated paper, glossy
paper, transparancies, envelopes, and organizer paper (K, L). When the MFC
receives data from your computer, it begins the print process by loading paper
from the multi-purpose sheet feeder.
Select the print command from your PC.
1
2
Your PC sends a print command and data to the MFC. The screen
displays the date and time, and RECEIVING DATA.
If there are more pages, the MFC begins to print the next page
automatically.
3
When the MFC finishes printing all data, it returns to online status.
4
You can select paper source, paper size, and orientation in your application
software. If your application software does not support your custom paper
size, select the next larger paper size. Then adjust the print area by
changing the right and left margins in your application software.
Loading Paper
You can use plain paper, coated paper, transparencies, glossy paper,
envelopes and organizer (K, L) in the multi-purpose sheet feeder. (See
Chapter 3 for more information about paper types.)
Open the top cover of the MFC. Turn the purple paper thickness
adjustment lever down. When you want to print on regular paper, keep
the lever up. When you want to use thick paper, press the lever down.
Then, close the top cover.
1
(For regular paper)
(For thick paper)
Paper
Ajustment
Lever
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Open the feeder. Remove any paper in the feeder, and load the new
paper. Fan the stack of paper before loading.
2
3
Load the paper stack with the printing (coated) side facing up. Adjust
the paper guide. Make sure the paper is stacked below the arrow. You
can load up to approximately 200 sheets of 20 lb (75g/m2). plain paper.
Close the feeder cover.
4
Manual Feed Slot
You can use only one sheet at a time in the Manual Feed Slot. Paper loaded
in the Manual Feed Slot is printed first, even when there is paper in the
multi-purpose sheet feeder.
If you want to print more than one page using the Manual Feed Slot, on
your PC, in the printer driver Properties Paper tab, select “manual feed”.
Load one sheet of paper in the Manual Feed Slot, holding it with both
hands. Align the paper in the center of the feeder.
1
Gently push the paper all the way down in the slot.
2
3
Adjust the guides to make sure the paper is straight and centered to
prevent a paper jam or misfeed.
If you forget to insert paper in the manual feed slot, the MFC will print from
the cassette.
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143
Setup for Envelopes
You can use the manual feed slot to print one envelope at a time.
See
The Paper Tab
p. 149
Select the paper size setting in the printer driver Properties window.
Open the top cover.
1
2
3
4
5
Press the purple paper thickness adjustment lever down.
Close the top cover.
Insert an envelope into the manual feed slot sideways, with the print
side face up.
From your PC application, tell the MFC to begin printing. On
completion, you can place another envelope in the manual feed slot.
6
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144
Simultaneous Printing/Fax
Your MFC can print data from your computer while sending or receiving a
fax, or while scanning information into the computer. However, when the
MFC is copying or receiving a fax on paper, it pauses the PC printing
operation, and resumes when copying or fax receiving is complete. Fax
sending will continue during PC printing.
Printer Operation Keys
Priority
On/OffLine Key
This key toggles the MFC’s OnLine and OffLine print status, which appears
on the display. If you press this key while printing, the MFC immediately
On/Off Line
stops printing and goes offline. Press
again to resume printing.
Reset Key
If the screen displays REMAINED DATA, you can clear data remaining in
On/Off Line
Reset
the printer memory by pressing
, then pressing
.
Priority Key
Priority
When you press
, the MFC enters printer mode, and will not print
faxes on paper. Instead, faxes are stored in the memory until you press
Priority
again.
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145
Ink Management Key
Ink Management
When you press
, the screen displays
See
How to
Improve
1.CLEANING
Print Quality
pp. 236–238
2.REPLACE INK
If you are having trouble with one of the ink colors, you may need to clean the
print head, page 236.
If you got an error message NEAR EMPTY or INK EMPTY, you will need
to replace the ink cartridge for the appropriate color. (See pages 243-246 in
Chapter 25, Troubleshooting and Maintenance.)
Turning Off Bi-directional Printing
You can further improve print quality by turning off bi-directional printing
and setting the MFC to print in one direction only. However, this will
reduce print speed by one half.
Function
2
3
Press
,
,
. The screen displays
1
3.BI-DIR PRINT
2
1
Press
to select OFF (or
to select ON).
2
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146
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147
C H A P T E R S E V E N T E E N
PC Printing
17
Printer Emulation
If you are printing from the Windows® environment, it is best to choose the
GDI Brother MFC-7100 Series printer driver. Other emulations may
reduce performance. If you need to print from DOS, the MFC 7150C and
MFC 7160C will emulate EPSON LQ-510, LQ-850 and LQ-2550.
Using the Maintenance Utility
Program for Printing from DOS
Before printing from DOS applications, you must use this DOS utility and
select the paper size. You can make the following selections through the
utility program.
Maintenance
Cleaning
Black
Yellow
Cyan
Magenta
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Data 1
Quality
Page Length
Character Set
Auto LF
Text Print Direction
Condensed
Data 2
Character Pitch
LF Pitch
Auto CR
Zero Font
Paper Size
Black Emphasis
Code Page
Installing the Brother MFC-7100 Series DOS Tools
Use these tools only in the DOS environment. When you print in DOS
mode, select an EPSON ESC/P (LQ-510, LQ-850, LQ-2550) compatible
emulation driver in your application.
Insert the supplied CD-ROM labeled “CD-ROM 1” into your CD-ROM
drive.
1
2
Type CD x:\BY-II\WIN3X\MFLPRO\FULL\DISK5\DOSTOOL
Substitute the drive letter of your CD-ROM drive for “X”.
(“3X” is Windows® 3.1 or 3.11.)
Type DOSETUP, then press Enter. The main screen appears on your
computer.
3
4
Make your selection from the list above.
Before printing, you must set the paper size in this utility and in your
DOS application.
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Using the Brother MFC-7100 Series
Printer Driver
The Brother MFC-7100 Series printer driver enables you to change settings
and override defaults as you change your paper, document type, and colors
for printing. In the Brother MFC-7100 Series on BRMFC: Properties dialog
box there are three tabs: Paper, Quality/Color, and Control/Maintenance, so
you can change print properties as needed.
The PaperTab
The paper tab screen allows you to set up the Paper Size, Paper Source,
Orientation, Scaling, and Copies.
To access the Brother printer driver, select Print from the File menu. In the
Print dialog box, select Brother MFC-7100 Series from the Name drop
down list. Click the Properties button. The Brother MFC-7100 Series on
BRMFC: Properties dialog box will appear:
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Select the Apply button to apply your selected settings.
To return to the default settings, click the Default button, then click the
Apply button.
Paper Size
You can select the size of paper and envelopes and also define other sizes of
paper.
Letter (US)
8 1/2 x 11 inches (215.9 x 279.4 mm)
8 1/2 x 14 inches (215.9 x 355.6 mm)
7 1/4 x 10 1/2 inches (184.2 x 266.7 mm)
5.8 x 8.3 inches (148 x 210 mm)
Legal (US)
Executive (US)
A5 (International)
Envelopes
B5 (International envelope)
C5 (International envelope)
COM-10
6.9 x 9.8 inches (176 x 250 mm)
6.4 x 9 inches (162 x 229 mm)
4 1/8 x 9 1/2 inches (104.8 x 241 mm)
4.3 x 8.7 inches (110 x 220 mm)
3 7/8 x 7 1/2 inches (98.4 x 190.5 mm)
2 3/4 x 5 inches (69.8 x 127 mm)
3 3/4 x 6 3/4 inches (95.3 x 171.5 mm)
5 1/2 x 8 1/2 inches (139.7 x 215.9 mm)
DL (International envelope)
Monarch (US envelope)
Organizer J
Organizer K
Organizer L
User Defined Paper Size
The printer can handle any paper size within the following range.
Minimum 2.75 x 5 inches (69.8 x 127 mm)
Maximum 8.5 x 14.02 inches (215.9 x 356 mm)
In this option, you can specify a custom-sized paper and save it by
following this procedure:
Measure the paper size you want to use.
1
2
3
4
5
6
Select User Defined... in the paper size option.
Enter a unique name for your paper in the Custom Paper Size Name box.
Select either inch or mm for the unit of measure.
Type in the length and width.
Click the Save button to store the size. If necessary, you can delete a
preset size by choosing the Delete button.
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Your Windows application software may override this setting. Make sure
you have set the proper paper size in your application software. In addition,
check the margin settings when you select the smallest paper size. If they
are too large, it may result in nothing being printed.
Paper Source
For the MFC, you can choose Feeder or Manual.
Feeder
The multi-purpose sheet feeder is primarily used for printing on standard-
size paper and envelopes.
Manual Feed
If your paper has difficulty feeding from the sheet feeder, we recommend
using the Manual paper feed method. You will have to load paper sheet by
sheet. The MFC stops before printing and the Printer Driver shows “Please
load one sheet…” message. Insert a sheet into the manual feed slot and click
“OK” to resume printing.
Orientation
Print orientation may be Portrait or Landscape. Portrait orientation means
the page is taller than it is wide when you view the printed text upright.
Landscape orientation means the page is wider than it is tall when you view
the printed text upright.
Scaling
Use this function to reduce or enlarge your document, from 50% to 200%.
We recommend the following percentages for the paper types shown.
2 in 1
Two pages are printed on one sheet at a reduced size. If you checked the “2
in 1 box”, you cannot specify the scaling percentage manually.
If your application software contains a similar function to this,
both settings will be effective. Do not use the two selections
simultaneously.
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Copies
The Copies selection tells Windows how many copies you want to print
from a software application.
This setting is independent of the “copies selection” that may be
available within the print menus of your software application.
Do not use the two selections simultaneously.
Collate
In multiple page jobs that are uncollated, several copies of Page 1 are
printed followed by several copies of Page 2, followed by several copies of
Page 3, etc. For example, for 2 copies of a 3 page document, the MFC prints
Page 1, Page 1, Page 2, Page 2, Page 3, and Page 3 in order.
In multiple page jobs that are collated, a complete set of pages in a job are
printed followed by another complete set of pages. For example, printing 2
copies of a 3 page document, the MFC prints Page 1, Page 2, Page 3, then
Page 1, Page 2, and Page 3 in order. In this case, the MFC starts printing
after processing all the print data so that it takes a longer time for collated
printing than uncollated printing.
Reverse Order
The MFC normally prints Page 1 and ejects it face-up so that the following
pages are stacked on top of previous pages. (Page 5, Page 4, Page 3 .....
Page 1) When you want to get correct-ordered printouts, use this function.
The MFC spools the job in your computer and sends the data starting from
the last page to the printer. Since the MFC prints from the last page for-
ward, the printouts are stacked Page 1, 2, 3, ...Page 5. Please note that this
function takes more time.
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The Quality/ColorTab
The Quality/Color tab enables you to select the print quality, media, colors
(matched to PC monitor, custom colors, or mono), and document type.
Click the Quality/Color tab to display this screen:
Select the Apply button to apply your selected settings.
To return to the default settings, click the Default button, then click the
Apply button.
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Quality
Select the print quality. The print quality and speed are related. Higher
quality takes a longer time to print.
Draft :
360 x 180 dpi. The fastest print mode (approximately two to
four times faster than normal mode) and gives lower ink
consumption. Use this mode to print large volume documents
or a document for proofing.
Normal :
Fine :
360 x 360 dpi. Recommended mode for ordinary printouts.
Good print quality with comfortable printing speed.
720 x 720 dpi. Better print quality than normal and faster
print speed than Super Fine.
Super Fine : 1440 x 720 dpi. Use this mode to print precise images such as
photographs. Since the print data is much larger than normal
mode, processing time, data transfer time, and printing time
will be longer.
Media
Select the media (type of paper). The MFC changes the way it places dots
depending on the selected media type. To get good print output, make sure
to select the correct media type.
Selecting media type changes the print quality selection to the most suitable
one as listed below. We recommend that you print with the preset quality for
best printing result.
Paper Type
Suitable print quality
Plain Paper
Normal
Normal
Fine
Super Fine
Normal
Normal
Coated(360) Paper
Coated(720) Paper
Glossy Paper
Transparency
Transparency (mirror)
Use only genuine Brother Coated Paper (Ink Jet), Glossy Paper, or
Transparencies to get the best print quality. Non-Brother special paper may
not produce the best quality.
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Color/Mono
Color
When your document contains color and you want to print it in color, select
this mode. Only generic colors will appear on the printout (unless you also
select color matching).
Mono
Select this mode if your document has only black and gray scale text and/or
objects. Mono mode makes the print processing speed faster than color
mode. If your document contains color, selecting Mono mode prints your
document in 256 levels of gray scale.
Controlling the Color
To get accurate color matched output between the monitor and MFC, the
color data should be adjusted for the MFC before printing.
Color adjustment is provided by both Windows® 95 and 98 and this printer
driver. Using this feature, the color data is adjusted by Win95 and 98 ICM
or the Brother MFC-7100 series printer driver and you can get colors more
closely matching those appearing on the PC monitor.
When you are using a software application that has its own color matching
engine, turn this setting off. The color matching system from that
application is then used.
Windows® 95 and 98 have color matching engines called ICM - Image Color
Matching in its Operating System. ICM uses a profile of each device
(monitor, scanner, printer, MFC) to know the characteristics of individual
devices and correct the difference between them. When this is set to off, the
Brother MFC-7100 Series printer driver will do the color adjustment. At
present, the ICM feature is not supported by all the monitor and printer
vendors and if ICM does not have your PC monitor’s profile, then ICM
cannot work correctly. Moreover, ICM takes a longer time.
When using Windows® 3.1 or 3.11, this selection is grayed (dimmed).
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Document
The printer driver will select the most suitable color matching method
depending on your document type. Generally, text and business graphics are
printed vividly and photographic images are printed softly.
■
Auto
The printer driver automatically selects the document type. In most
cases, we recommend using the Auto setting.
■
■
Photo
Select this mode for Photographic images.
Graphics
Select this mode for documents that contain text or business graphics
such as charts or clip art.
■
Custom
If you want to select the color matching method and halftone method
manually, select this mode and press the Custom Setting button to
access further settings.
Custom Setting
You can customize your settings by selecting the type of color matching,
half tone, and effect that will be used.
Color Matching
You can select the color matching method manually. Since the way of
reproducing color and the reproducible range of color between the monitor
and the MFC are different, color matching adjusts this difference. There are
several ways to adjust color for your MFC. Select the best one for your
document. Execute PC monitor calibration to make these settings and make
the result effective.
■
Photo (Available only when ICM is turned On.)
Suitable for photographic images. When adjusting color, color tone is
kept as original as possible. All colors are adjusted evenly, so you can
get natural color tones.
■
■
Graphics (Available only when ICM is turned On.)
Suitable for Graphics and text. When adjusting color, color vividness is
kept as much as possible. You can get vivid and clear color.
Logo (Available only when ICM is turned On.)
When you need an exact color match such as for company logos etc.,
use this selection.
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■
■
Match Monitor (Available only when ICM is turned Off.)
Suitable for photographic images. Color is adjusted to get the closest
color match to the PC monitor.
Vivid Color (Available only when ICM is turned Off.)
Suitable for business graphics such as charts, graphs, and text. The
color is adjusted to give more vivid color.
Halftone Pattern
The MFC can use several methods to arrange where to place dots to express
halftones. There are some predefined patterns used to place dots and you can
select which one is used for your document. Select the appropriate method.
■
Cluster
This is suitable for business graphics such as charts, graphs and
drawings, since this creates more sharp printouts. Moreover, the
processing time is shorter.
■
Photo
This method creates smooth halftones so that this is suitable for
photographic images. It takes more time to process data, but this can
express more levels of halftones and creates more natural images.
Effect
■
Brightness
Change the brightness of the whole image lighter or darker. Moving the
scroll bar to the left makes your image darker and moving the scroll bar
to the right makes your image lighter.
■
Contrast
Change the contrast of an image. Darker sections will be more dark and
lighter sections will be more light as you increase the contrast. Increase
the contrast when you want an image to be clearer. Decrease the
contrast when you want an image to be more subdued.
■
■
■
Red
Increase the intensity of the Red color to add red to the whole image.
Green
Increase the intensity of the Green color to add green to the whole image.
Blue
Increase the intensity of the Blue color to add blue to the whole image.
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The Control/MaintenanceTab
Select the Control/Maintenance tab from the Brother MFC-7100 Series
printer driver dialog box:
Select the Apply button to apply your selected settings.
To return to the default settings, click the Default button, then click the
Apply button.
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Monitor Calibration
If you want to get the closest color to your PC monitor on the printouts,
calibrate your monitor by clicking this button.
The method used to express color is different between monitors and the
MFC. The PC monitor uses the three primary colors—Red, Green, Blue—to
create full colors and the MFC uses four colors—Cyan, Magenta, Yellow,
and Black—to create full colors.
To get the closest color match, the color matching system should adjust the
color by referring to the monitor’s characteristics and MFC’s characteris-
tics. To discover the monitor’s characteristics, this monitor calibration
program is used. As the printer driver knows the MFC’s characteristics, it
converts the color on the monitor for the MFC.
Bi-Directional Printing
The MFC prints by moving its print head. Normally, it prints in both
directions. By turning this option OFF (default setting is ON), the MFC
prints (uni-directional) so that the print speed will be reduced to half.
Sometimes the moving speed of the print head may not be stable due to
temperature changes, etc., and the printed vertical line may not be aligned
exactly. If you encounter this problem, turn this option off or use the
Maintenance menu and adjust the vertical line.
Maintenance
Select the Maintenance button to display the Maintenance screen, where
you can do a test print on the MFC to check the colors. If the test print
shows a problem, you can clean the print head on the MFC.
The Cleaning Tab
Test Print
When you see problems on printouts, click the Test Print button to print the
test page and check if any dots are missing or ink cartridges are empty.
Before printing the test page, load Letter size paper in the MFC. Press the
Test Print button to start printing the test page.
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Cleaning
If you see dots are missing on the printout, clean the print head. Print the
test page and to see which color has problems.
Select the color to be cleaned.
Press the Clean button.
1
2
The MFC starts cleaning.
Wait until Online shows again on the MFC display.
The Printer Adjustment Tab
Vertical Alignment
If you see poor print quality,
Please check that the printer is connected to the PC, turned ON and
loaded with Letter size paper.
1
Click the Vertical Alignment button to print a set of Vertical
Alignment test patterns.
2
Using the Up/Down scroll control, select the best aligned print sample
(1 to 9) for 360 and 720 dpi.
3
The best aligned sample is where the printed vertical line is straight and the
upper and lower shaded squares are the same.
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C H A P T E R E I G H T E E N
Using the
Multi-Function
18
Link Pro
Software
Introduction
This chapter outlines the basics of the Brother software, so you can get started
using the Multi-Function Link Pro software. Detailed installation and setup
instructions are in the On-Line Documentation section of the Brother
CD-ROM 1 that is included with your MFC.
Check the online README.WRI file in the root
directory of the CD-ROM 1 for last-minute
important information and troubleshooting tips
that were not included in the On-Line
Documentation.
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The software included with your MFC consists of two parts, the Multi-
Function Link Pro and Visioneer PaperPort LE for Brother.
Multi-Function Link Pro
The Multi-Function Link Pro Main Menu is the application used for all fax
sending and receiving operations. It also contains an electronic Phone Book
program and a Log Manager that maintains a record of all PC fax
transactions. The Main Menu can be accessed through the Brother Multi-
Function Link Pro program group.
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Visioneer PaperPortTM LE
Visioneer PaperPortTM LE for Brother is a document management
application. You will use PaperPort to view incoming faxes and scanned
documents and to scan paper documents into your computer. PaperPort has
a sophisticated, yet easy to use filing system that will help you organize
your documents. It allows you to combine or “stack” documents of
different formats for printing, faxing, or filing. PaperPort can be accessed
through the PaperPort program group.
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Sending a Fax fromYour PC
Sending a Quick Fax
A QuickFax is a cover page only fax with a message. This option is very
useful when you want to fax a quick, short message from your PC.
From the Main Menu, select the QuickFax
Select QuickFax from the Start pull-down menu. The QuickFax screen
will appear.
button—OR—
1
2
Enter the Fax number, Name, and Company information in the
appropriate fields on the screen—OR—Select the Open Phone Book…
button to choose someone from your phone book.
Complete the Subject and QuickFax note fields.
Click the Send Fax button.
3
4
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Sending a Fax from the Main Menu
You can send a fax from the Main Menu and attach multiple files. The
“attachments” can even be in different file formats.
From the Main Menu window, select the Send Fax
OR—Select Send Fax from the Start pull-down menu. The Send Fax
button—
1
window will appear:
Enter the Fax number, Name, and Company information in these fields
—OR—Select the Open Phone Book button to choose someone from
your phone book.
2
Complete the Subject and Cover page note fields.
3
4
Click on the Attachments… button to add any file(s) you want to fax
with it.
Click the Send Fax button.
5
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Sending a Fax from a Windows® Application
You can send a fax directly from any Windows® application using the
following steps:
Create the document in a Windows® application.
1
Select Brother MFL Pro Fax as your printer.
2
3
Select the Print command to begin the fax transmission. The Fax
Sending dialog box will appear :
Enter the name and fax number of the recipient—OR—Select the Open
Phone Book… button and choose a name. Select Close to return to the
Send Fax dialog box.
4
Select the Send cover page check box to include a cover page.
Select the Send Fax button.
5
6
Receiving Faxes into the PC
See
Setting Up the
MFC and
Computer to
Work Together
p. 129
To receive faxes into your PC through the MFC, you must first have
connected your MFC to your computer. Then, you can load the
Multi-Function Link Pro software.
Use the following checklists for the MFC and PC, to make sure you have
properly set up the MFC and PC to work together.
Checklist for the MFC
Function
1
2
8
To make sure the MF Link mode is active, press
,
,
,
.
1
2
3
Use
or
.
to select ON (not OFF).
Set
Press
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Checklist for Your PC
In the Main Menu, select the Setup pull-down menu.
Select Preferences...
1
2
3
4
5
6
Under Answer Mode, select Fax only.
Click the OK button.
Make sure the MFC is connected to the PC.
Keep the PC and the Multi-Function Link Pro Main Menu running at
all times.
Viewing Received Faxes
Faxes that are received into the PC will appear in the InBox of the
Log Manager. To access the Log Manager, from the Main Menu click the
Log Manager
button—OR—From the Start pull-down menu,
select Mail/Log.
In the Log Manager, select the Fax folder.
1
2
Then select the InBox folder. A listing of your incoming messages will
appear on the right side of the window.
Double-click on the fax you wish to view.
3
The Visioneer PaperPort Viewer will run automatically and the fax you
selected from the list will be displayed.
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Scanning a Document
TWAIN COMPLIANT
The Brother Multi-Function Link Pro software includes a TWAIN
compliant scanner driver. TWAIN drivers meet the standard universal
protocol for communicating between scanners and software applications.
This means that not only can you scan images directly into the PaperPort
viewer that Brother included with your MFC, but you can also scan images
directly into hundreds of other software applications that support TWAIN
scanning. These applications include popular programs like Adobe
Photoshop, Adobe PageMaker, CorelDraw and many more.
To choose Brother Multi-Function Link Pro as your scanner driver, select it
under the Select scanner—or—Select source option in your software.
Accessing the Scanner
From the PaperPortTM window, select the Scan or Twain button or from the
File drop-down menu choose Acquire. Multi-Function Link Pro’s Twain
dialog box will appear:
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Scanning a Document into the PC
Insert the document(s) face down in the document feeder of the MFC.
1
2
Adjust the following settings, if needed, in the Scanner window:
•
Resolution
•
Color Type (Black & White, Gray [Error Diffusion], True Gray, 256
Color, 24 bit color or 24 bit color [Fast])
•
Size
Select the Start button from the scanner window.
3
When scanning is completed, press Cancel to return to the PaperPort
window.
Settings in the Scanner Window
Resolution:
Resolution: Select the scanning resolution from the Resolution drop down
list. Higher resolutions take more memory and transfer time, but can
achieve a finer scanned image. You can choose:
•
•
•
•
•
•
•
•
•
100 x 100 dpi
150 x 150 dpi
200 x 100 dpi (Black & White, Gray [Error Diffusion] only)
200 x 200 dpi
200 x 400 dpi (Black & White, Gray [Error Diffusion] only)
300 x 300 dpi
400 x 400 dpi
600 x 600 dpi
1200 x 1200 dpi (Black & white, Gray [Error Diffusion]. True Gray,
24 bit color and 24 bit color [Fast] only)
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Color Type:
Black & White: Set the Color Type to Black & White for text or line art.
Gray Scale: For photographic images, set the Color Type to Gray (Error
Diffusion) or True Gray.
Gray (Error Diffusion) is used for documents that contain photographic
images or graphics.
True gray mode is used for documents that contain photographic images or
graphics. This mode requires the most memory and the longest transfer
time.
Colors: Choose either 256 Color, which scans up to 256 colors, 24 bit color
24 bit color [Fast], which scans up to 16.8 million colors. Although using
24 bit color or 24 bit color [Fast] creates an image with the most accurate
colors, the image file will be approximately nine times larger than a file
created with 256 Color. You have a choice of faster scanning with 24 bit
color [Fast] or using the Brother Color Matching Technology with 24 bit
color.
Size:
Set the Size to one of the following:
•
•
•
•
•
•
•
•
Letter (8 1/2 x 11 in.)
A4 (210 x 297 mm.)
Legal (8 1/2 x 14 in.)
A5 (148 x 210 mm.)
B5 (182 x 257 mm.)
Executive (7 1/4 x 10 1/2 in.)
Business Card (60 x 90 mm.)
Custom (User adjustable from 0.35 x 0.35 in. to 8.5 x 14 in.)
After you select a size, you can adjust the scanning area further by using the
left mouse button to drag the dotted outline of the scanning area. This is
useful when you want to crop an image when scanning.
To scan business cards, select the Business Card (60 x 90 mm.) size setting
and place the business card at the top center of a carrier sheet.
Carrier sheets are available from your Dealer.
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When scanning photographs or other images for use in a word processor or
other graphics application, you should try different settings for the contrast,
mode and resolution to see which settings best suit your needs.
Custom:
This section displays the size you selected. To adjust the scanning area size
to business card size automatically, check the Business Card Size box.
Adjust:
In the Adjust section, click the Image button. The Image screen will
appear:
Use the cursor to drag the indicator buttons to the left or right to adjust the
Brightness and the Contrast, as needed.
Paper:
Check the Photo box if the image is a photograph.
Video Capture:
The Video Capture button displays the video frame grabber window. (See
chapter Video Capture for details.)
PreScanning an Image
PreScanning allows you to scan an image quickly at a low resolution. A
thumbnail version of the image will appear in the Scanning Area. This is
only a preview of the image so you can see how it will look. The PreScan
button is used to preview an image for cropping any unwanted portions
from the image. When you are satisfied with the preview, select the Start
button from the scanner window to scan the image.
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How to use PreScan to adjust an Image:
Insert the document face down in the document feeder of your MFC.
1
2
Select the PreScan button.
The entire document will be scanned into the PC and will appear in the
Scanning Area of the Scanner window.
To crop a portion of the document to be scanned, drag any side or
corner of the dotted outline in the Scanning Area with the left mouse
button. Adjust the dotted outline until it surrounds only the portion of
the document you wish to scan.
3
Place the document in the document feeder of the MFC again.
4
5
Adjust the settings for Resolution, Color Type (Gray Scale) and Size in
the Scanner window, as needed.
Select the Start button.
6
7
This time only the selected area of the document will appear in the
PaperPort window.
In the PaperPort window, use the options available to refine the image.
(See PaperPort for Brother online documentation for details.)
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Brother Resource Manager
The Brother Resource Manager application must be running for you to use
your MFC with your Windows® computer. Multi-Function Link Pro
software and the MFL Pro Printer Driver automatically load the Resource
Manager, as needed. The Resource Manager allows the single bi-directional
Parallel port on the MFC to simulate a Communications port for faxing and
scanning and to simulate a Parallel port for Windows® GDI printing. The
MFC also can use Epson LQ-510, LQ-850 and LQ-2550 printer emulation,
which do not require the Resource Manager.
Video Capture from the PC
Video Capture is the process of isolating a single frame (or picture) from
media played on video equipment (such as a video camera or VCR) and then
converting that frame into an image file on your PC. Once the frame is an
image file, it can be saved, printed, faxed, and inserted into other files.
Connecting Your Video Equipment
Before you can begin to capture a video frame, you must first connect your
video equipment to the MFC.
To connect your video equipment:
Connect your video cable into the jack on your video equipment labeled
VIDEO OUT.
1
Connect the RCA male plug on the other end of the video cable into the
RCA female jack on the front of theMFC.
2
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Capturing An Image
You can access Multi-Function Link Pro’s Twain dialog box from the
PaperPort for Brother viewer or from any application that is compatible
with Twain scanning devices.
To capture a frame as an image:
Connect your video equipment to the MFC.
1
2
From PaperPort, select Acquire from the File menu, or click on the
Scan (Twain)
icon.
Multi-Function Link Pro’s Twain dialog box will appear:
To access the Video Capture button, you must first select 24bit Color
from Color Type drop down menu.
3
4
In the Multi-Function Link Pro Setup (Twain) dialog box, click the
Video Capture button.
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The Video Capture dialog box will appear.
Select the Source of the video:
5
6
•
•
•
•
Live Camera
Tape/VCR
Laser Disc®
Digital Camera
Select the Type of video:
•
Auto-is the most common choice, since the system will determine
the Type for you.
•
•
•
•
Moving
Still
High Quality
Pro Quality-is the highest quality.
Select the Preview type:
7
8
•
B & W-Black and White displays approximately four frames per
second.
•
Color-displays approximately one frame every two seconds because
color images contain much more data.
Select the Size (dots per inch) of the image file to be created:
•
1280 x 960-is the best quality. The image file will be large and take
more space on your PC.
•
•
•
750 x 562
640 x 480-is suitable for most images.
320 x 240
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Turn on your video equipment and start running the video.
9
When you see the frame you want to capture, click the Pause button.
10
The frame will be displayed in the viewer screen section of Multi-
Function Link Pro’s Twain dialog box.
If you wish to capture the displayed frame, click the OK button, –OR–
11
If you are not satisfied with the frame that is displayed, resume running
the video by clicking the Pause button a second time.
The video will resume running.
Click the Quit button to exit the Video Capture dialog box.
12
13
Run PaperPort, where a thumbnail image of your frame will be
displayed. (See PaperPort online documentation for details).
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C H A P T E R N I N T E E N
Using
Internet
Faxing with
TM
19
NetCentric
FaxStorm
NetCentric Internet Fax
Internet faxing (NetCentric FaxStorm) brings together the power of the PC
and the economy of the Internet. Outgoing faxes are relayed from your
desktop to a network provider’s fax server over an IP connection. From the
server, the fax job is transmitted across the Internet using sophisticated
least-cost-routing algorithms, then delivered to a fax machine using local
phone lines, or to another computer as an e-mail attachment. Faxes can be
sent to a single recipient or to multiple recipients. NetCentric™ FaxStorm
tracks your faxes to their destinations, and informs you of their status.
When servers are down due to Internet outages, NetCentric™ FaxStorm re-
routes your fax jobs and requests for account status.
You can access incoming faxes from any web-connected desktop and even
forward them to others directly from the Inbox account.
For more information about how to use
NetCentric™ FaxStorm, see the online HELP
files after you install NetCentric™ FaxStorm on
your computer. Use the Help pull down menu to
access HELP.
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Before You Begin
Compatible Operating Systems
NetCentric™ FaxStorm can be used with Windows® 3.1, 3.11, Windows®
95, 98 and Windows NT® Workstation Version 4.0 operating systems to
integrate with your Internet fax account.
Your Fax Service Account
Before you can install NetCentric™ FaxStorm, you must use your
established Internet Service Provider to go to http://www.faxstorm.com and
set up an account with one of the Fax Service Providers. You will be given
an Account Name and Password, which you will need to install
NetCentric™ FaxStorm from the Brother CD-ROM.
A fax account is available to any person or company who has Internet
access. There is no charge for creating an account. You are charged only for
use of services.
A user account grants you access to many account features accessible from
a web browser. You will have your own personal accounting and
management web pages located on your local POPware server. These web
pages will help you manage your account, view your account balance, pay
invoices, check on the status of your faxes, and send faxes directly from a
web form.
Receiving Faxes
The Fax Inbox receives faxes at your account on the POPserver. You can
view faxes you receive. In order to use the Fax Inbox, you must establish an
Inbound account on your primary POPserver.
If your fax account is a subaccount of a corporate account, you cannot
change the services available to your account. Contact the administrator of
your corporate account for information about changing account services.
The Inbox Detail window provides additional information on each fax job
that is sent to your Inbox. To display the Inbox Detail window, double click
on a fax job in the Inbox window.
The Inbox Detail window displays:
FaxID—Identification string set on the transmitting fax machine.
Quality—Image quality of the fax file.
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Dialed#—The phone number that the sender dialed. This should be your
inbound fax number.
File Size—Number of bytes in the fax file.
Received Time—Time at which the fax was received on the server.
Transmit Rate—Transmission speed used to transmit the file to the server.
From—Person or organization that sent the fax.
JobID—Number that uniquely identifies the fax job. The JobID is
comprised of the identification number of the server to which the fax was
sent and a unique number that identifies the fax itself.
Pages—Number of pages in the fax.
Status—Final status of the fax job. Either DONE or FAILED.
Creating An Inbound Account
Log on to your account home page using a web browser or select Web
from the Utilities menu, then select Account Home Page.
1
Click the Options button on the left-hand side of your account home
page.
2
Click the Inbox icon. The Inbox frame appears within the browser.
3
4
Choose two (2) items, one from each drop-down list:
■
The server where you want to receive inbound faxes on the Internet
Service Provider you use
■
The notification method you want (Notify by Email, Forward by
Email, or No Notification or Delivery)
You will be provided with the telephone number of your fax Inbox. Give
this number to people sending faxes to your fax Inbox.
Installing NetCentric™ FaxStorm
Before you begin, you must be connected to the Internet with your Browser
running and be connected to your existing web-based NetCentric™ account.
Login to your web-based NetCentric™ account.
1
Insert the Brother CD-ROM into your computer CD-ROM drive.
2
3
Click on the NetCentric™ FaxStorm button to install the software and
follow the prompts on the screen.
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If you are using a Proxy server, you must enter the server name and address
on the second page of the Account Setup Wizard. See your Account
Administrator for this information.
Overview of Utilities
NetCentric™ FaxStorm includes the following related utilities to help you
manage your faxing activities:
Contact Manager
Use Contact Manager to organize your contacts and import database files of
existing address books.
Cover Page Builder
Cover Page Builder is your creative tool to build a personal cover page. You
can arrange fax merge fields to organize your own cover pages.
You can build a cover page by using a fax file for a backdrop that you have
created with the Print Driver. Using the Print Driver, you can convert a
document created in any Windows® application into a fax file.
Print Driver
Use Print Driver to fax from any Windows® application through your fax
account.
The Print Driver also enables you to convert files to image files for use as
attachments and send them as faxes from NetCentric™ FaxStorm. Once you
convert and save a file as an attachment, it is always listed as an attachment
in your Attachment List.
Status Manager
Use Status Manager to work with your fax account and manage your
incoming and outgoing faxes.
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Viewfax (A Fax File Viewing Application)
Use ViewFax to view your completed fax at any time, before, or after, you
send it from NetCentric™ FaxStorm. You can also use ViewFax to view fax
files that you receive through your fax account, and to view other image
files on your system. You can run ViewFax from Status Manager or as a
separate application.
When you run ViewFax as a separate application, you can open any image
file on your hard drive. In the Viewfax window, you can save an image file
on your hard drive as an attachment, TIFF image, or cover page.
Accessing NetCentric™ FaxStorm
Select the NetCentric program group, then select FaxStorm. The NetCentric
FaxStorm window appears.
Sending Faxes
You can send a fax directly from the NetCentric™ FaxStorm, or use the
Print Driver to send a fax from any Windows® application or as e-mail.
The Send Fax dialog box has three tabs: General tab, Attachments tab and
Options/Sender tab.
To access the Send Fax Window, in the NetCentric™ FaxStorm window,
select Send Fax from the Fax menu—OR—Click the Send Fax button.
The Send Fax window appears:
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General tab
In the General tab you can address a fax to one or more recipients, choose a
cover page, and determine the method for sending the fax. The only
information required to address a fax is the destination fax number.
However, to send a fax, you must send either a cover page or an attachment
to the fax.
Addressing A Fax
To address a fax, complete the contact information on the left side of the
screen. If you make a mistake, you can delete all the contact information by
pressing the Clear button.
To address the fax, enter recipient information in the address fields
—OR—Select a recipient from your contact database
—OR—Click the Group button to broadcast to multiple recipients.
Adding Contacts One at a Time
■
Enter the recipient’s information in the First Name, Last Name, or
Company Name fields. The Contact Manager searches for the contact
and fills in the rest of the recipient’s information—OR—
■
■
If the recipient is not in its database, enter the information.
If you do not want to save this recipient in your contact database, click
the Add to List > button. The recipient’s name appears in the Recipient
List box. (To delete a recipient from the list, click the Remove button.)
You can broadcast a fax to multiple recipients by adding them to the
Recipient List. You can add multiple recipients to your recipient list in one
of two ways:
■
■
Add each recipient manually (by name or company)
Add groups from your Contact Manager database
Selecting a Group (or a Contact from a Group)
Click the Group button to display groups and contacts within the
Groups.
1
Click a group name to select it.
2
3
Click the Add Group button to add that group to the Recipient List
—OR—To add a single contact within the group, click the contact
name, then click the Add Contact button.
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To view the details about a recipient, select the recipient from the
Recipient List. Then click the Detail button.
4
5
Use the Send As drop down list to choose how faxes are sent to a group
or to a contact.
■
■
Selecting Fax sends the selected file to the fax number shown in the
Fax # field. For convenience, you can use the country code lookup.
Selecting E-mail sends the file to the e-mail address shown in the E-
mail field.
Saving a New Contact from the Fax Send Window
After entering the recipient information for the fax, you can add the entry to
your Contact Manager database:
Click on the New Contact button.
1
The New Contact window appears:
In the New Contact window, click the group in which you wish to place
the contact.
2
3
To add more information about the new contact, click the Edit button to
go to the Contact Detail window—OR—To save the new contact
without opening the Contact Detail window, click the OK button in the
New Contact window.
Specifying a Cover Page
Click the Cover Page check box to select the default cover page—
OR—Change your cover page by clicking on the ... button to open the
Cover Page window.
1
Click the browse button in the Send Fax window.
Select the name of the cover page in the cover page window.
Select the default checkbox.
2
3
4
5
Click OK to close the window.
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About Sending a Fax as E-mail
You can send fax files and attachments to a recipient’s e-mail address rather
than to a fax number. When fax files are sent by e-mail, they arrive as TIFF
file attachments to the e-mail message. The recipient can then view the
TIFF files with an e-mail utility or an external image viewing application.
The e-mail message to which the TIFF files are attached includes a URL to
a web page that instructs the recipient how to configure the e-mail
application to view the TIFF file attachments.
Most of the steps for sending fax files to an e-mail address are the same as
for sending fax files to a fax number. The main difference is that you choose
E-mail from the Send As options. You must specify a valid e-mail address
for the recipient. Fax files that you have sent to an e-mail address appear in
Status Manager as job type E-mail.
If you are sending a fax to more than one recipient, choose E-mail from the
Send As options. The application sends the selected files to the e-mail
address of each person in the recipient list. If you have not provided an e-
mail address for a recipient, the fax job to that recipient is not sent.
Attachments Tab
Use the Attachments tab to attach documents to your fax from your hard
drive or from your Attachments list. Attachments must be image files,
which you create from any Windows® application with the Print Driver.
Attachments can be files with the following extensions: TIFF, ASCII, BMP,
JPEG, GIF, PCX, ICON, PDF, and PSD.
Select the Attachments tab from the Send Fax window.
1
The Attachments window appears, and displays the files that are
available:
2
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To place an Attachment in the selected window, click the name the
Attachment, then click the Add button—OR—To select an attachment
from your hard drive that is not in your Attachment List, click Browse
to locate the file.
3
Attachments you add from your hard drive in the Send Fax window are
included only for that particular fax.
Options/Sender Tab
Use the Options/Sender tab to specify the billing code, resolution, request
e-mail notification, when to send the fax and a change to the sender
information.
To set the defaults of all your faxes, click the Set Defaults button in the
lower left-hand corner. Options modified in the Send Fax window apply to
this fax only and appear on the cover sheet of your fax.
Sending a Fax from Other Windows® Applications
When you install the Print Driver (included with NetCentric™ FaxStorm)
onto your computer, it will be available in your list of printers to use for
faxing from any Windows® application.
IfYou Are Using Windows® 95 or 98
Open the document you wish to fax.
1
2
Select Print from the File menu.
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Select NetCentric™ FaxStorm from the list of printers.
3
4
Click Properties (or click the button that displays the properties of the
printer in the application you are using).
Select Print to Fax and click OK to close the Properties dialog box.
5
The Print Driver saves these properties until you change them again.
If you are printing to a file rather than faxing, open the Properties
dialog box to select Print2File.
Click OK to print the document.
The Send Fax dialog box appears.
6
7
Enter the recipient’s fax number, select a cover page and any options, if
desired.
IfYou Are Using Windows NT® Workstation Version 4.0
In your Windows® application, open the document you wish to convert.
1
Select Print from the File menu.
2
3
In the Print dialog window, select NetCentric™ FaxStorm from your
list of printers.
Click Properties (or click the button that displays the properties of the
printer in the application you are using).
4
Select the Document tab and click the Print2File radio button.
5
6
Select the File Options tab and click the Manual, prompt each time for
file name radio button.
Click the Programs tab and click the Run program after creating image
file radio button.
7
The Program Exec text box should contain the path to the quickfax
executable. If the text box is empty, enter the path to the quickfax
executable. It is located in the bin directory beneath the directory in
which you installed the application.
Click OK to close the Properties dialog box.
Click OK on the Print dialog box.
8
9
The file is now converted to a FAX file and the Send Fax application is
launched, allowing you to fax the document you have converted.
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Setting Up Contacts in the Contact Manager
In addition to saving recipient information when you address a fax in the
Send Fax window, you can add contacts manually in the Contact Manager
window. When adding a contact, you are creating an entry in an existing
group in your Contact Manager database. You can add the contact to a
subgroup that you have already created. However, if you do not select a
group, then your contact is added to the top-level group All. After you have
added a contact to Contact Manager, you can add or move it to different
groups.
You can create more than one address for each person, and Contact Manager
treats each address as a separate entry in its database, even allowing you to
place them in separate recipient groups. Each address can be viewed and
edited in that contact’s Contact Detail Window.
You can add, arrange, and delete contacts and groups of contacts. To view
the contacts within each group, select the folder of that group. You can
navigate through a group using alphabetic tabs. To view details of a contact,
double-click on the name of the contact.
To add a New Contact to the All Group:
In the NetCentric FaxStorm window, Select New Contact from the
Contact menu. The Contact Detail window appears:
1
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Enter additional information about the contact in the Contact Detail
window.
2
3
Click the OK button to save the new contact. The Contact Manager
window appears listing the new contact in the All group:
You can move the new contact to another group by selecting it and
dragging it into that folder.
Close the Contact Manager window, to return to the NetCentric
FaxStorm window.
4
To add a New Contact to Another Group:
In the NetCentric FaxStorm window, click on the Contacts button—
OR—Select Contact Manager from the Contact menu. The Contact
Manager window appears.
1
Click the folder where you want to place the new contact and click the
New Contact button. The Contact Detail window appears.
2
Enter the information about the contact in the Contact Detail window.
3
4
Click the OK button to save the new contact. The Contact Manager
window appears listing the new contact in the group you selected.
Close the Contact Manager window to return to the NetCentric
FaxStorm window.
5
Changing Contact Detail
Each contact has one Contact Detail window for all addresses, or locations,
of that particular contact, even if the locations appear in different groups
within the Contact Manager.
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To edit the information of an existing contact, open the Contact Detail
window for that contact:
In the Contact Manager window, double-click on the contact
—OR—
1
Select the contact in the Contact Manager window and select Edit/View
from the Contact menu, or click the Edit/View button.
When the Contact Detail window appears, enter the additional
information and changes, as needed. If you are ready to accept your
changes, skip to Step 5.
2
3
To add another location for this contact, select the Add... button. The
Add Location window will appear:
Enter the name of the new location and click the OK button. The
Contact Detail window reappears and you will be prompted to enter the
new location information.
4
When you are ready to accept the information in the Contact Detail
window, click the OK button to save your changes.
5
6
When the Contact Manager window re-appears, close it.
Setting Up Multiple Addresses
The Contact Detail window has three tabs: General, Notes and User Fields.
The General tab of the Contact Detail window has a separate sub-tab for
each address or location. On the General tab you can modify the contact
information, add and delete addresses, launch a web browser to view that
contact’s URL, specify the contact’s default medium for file delivery (either
fax or e-mail) and go to the Country Lookup utility to look up country
codes. See the online Help for more information.
On the Notes tab, you can enter personal notes to the contact’s record.
On the User Fields tab, you can define user fields for adding additional
information about the contact.
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Moving or Copying a Contact to Another Group
In the Contact Manager window, you can move a contact from one group to
another, or copy a contact from one group into another group.
■
To move a contact from one group to another, select a contact and drag
it into the destination group. A dialog box asks you to confirm the
move.
■
To copy a contact from one group to another, press the Control key,
select a contact, and drag it into the destination group. A dialog box
asks you to confirm the copy.
Creating a Group for Broadcasting
You can create groups in the Contact Manager so you can quickly address a
fax to all the recipients in that group. If you create a new group without
initially opening the Contact Manager window, then the top-level group All
is selected by default.
To set up a group to broadcast to multiple recipients:
In the Contact Manager window, select the group folder under which
you wish to assign the new group.
1
Select New Group from the Contact menu—OR—Click on the New
Group button in the Contact Manager window. The New Group
window appears:
2
Enter a name (up to 25 characters) for the new group.
3
4
Click the OK button.
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Managing Your Faxes in the Status Manager
The Status Manager connects to your account, retrieves your sent and
received faxes and displays their status. You can open the Status Manager to
check your faxes, or you can set the Status Manager’s options so that Status
Manager checks the status at an interval you choose.
The Outbox lists the faxes you have sent from your faxing account. Each
fax is identified by the type (fax or broadcast), recipient name, subject,
status, recipient phone number and fax number, creation time, and the type
of the data transmission and speed of transmission. Faxes that were not sent
from NetCentric™ FaxStorm are shown with an asterisk in the first column.
Fax status might be stopped, completed, processing, queued, failed,
scheduled, or sending to server.
You can delete, move, sort, and manipulate the records of your faxes in
Status Manager after they have been sent. You can move a fax to the History
tab by clicking the Delete button and selecting that option.
Accessing the Status Manager
■
Click the Status button—OR—select Status from the Fax menu—
OR—Select Status Manager from the Utilities menu.
You will be prompted to enter your account name and password. The
Status Manager window appears:
Checking the Status of Sent Faxes (Outbox)
Click the Outbox tab at the bottom left-hand side of the Status
Manager window.
1
Double-click the fax to view the Inbox Detail window for status
information.
2
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Click on a fax to select it, and click the View button to view the file. To
delete a fax, click the Delete button.
3
Viewing Faxes You Received (Inbox)
Click the Inbox tab at the bottom left-hand side of the Status Manager
window. FaxStorm downloads all faxes that have been sent to your
Inbox.
1
Click on a fax to select it, and click the View button to view the file.
2
3
Double-click the fax to view the Inbox Detail window for status
information. To delete a fax, click the Delete button.
Managing Faxes from Your Account Page
Your Fax Service Provider Account is a directory on the POPserver to
which you were assigned when you created your account.
Accessing Your Account Page
You can access your account through a web browser home page using a
URL similar to http://www.server.net/~accountID/ where www.server.net is
your primary POPserver, and accountID/ is your account name or account
ID
—OR—
You can access your account directly from NetCentric™ FaxStorm by
selecting Account Home Page from the Utilities menu. Each time you
connect to your account home page, you must enter the account name and
password.
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Viewing Received Faxes inYour Account Page Inbox
Faxes that are sent to your fax Inbox can be viewed from your account home
page, as well as from NetCentric™ FaxStorm. See online HELP if you need
more information.
Log on to your account home page using a web browser, or select Web
from the Utilities menu, then select Account Home Page.
1
2
3
Click the Faxes link on the left side of your account home page. The
Faxes frame appears within the browser.
Click the Inbox hypertext link. Your Account Page Inbox will be
displayed, listing your received faxes.
Checking Sent Faxes in Your Account Page Outbox
You can check the faxes you sent from your account home page, as well as
from NetCentric™ FaxStorm.
Log on to your account home page using a web browser, or select Web
from the Utilities menu, then select Account Home Page.
1
Click the Faxes link on the left side of your account home page. The
Faxes frame appears within the browser.
2
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Click the Outbox hypertext link. Your Account Page Outbox will be
displayed, listing you sent faxes:
3
Customer Support
You can select Web Problem Reports from the Utilities menu of the
NetCentric™ FaxStorm window. Your web browser will open the problem
report page of NetCentric Corporation. Use this to send your problem
directly to Customer Support at NetCentric Corporation, or
Contact NetCentric Corporation at
28 Crosby Drive
Bedford, MA 01730 USA
1 (781) 685-5200 (voice)
9 a.m. to 6 p.m., EST,
Monday through Friday
1 (781) 685-5600 (fax)
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195
C H A P T E R T W E N T Y
Using Automatic
E-Mail Printing
20
Automatic E-Mail Printing
(ForWindows® 95 and 98 Only)
The Brother Automatic E-Mail Printing software is a utility program that
reads your E-mail messages from a specified POP3 server and automatically
prints to a printer.
Please read this section before using the software.
Check the online README.WRI file in the root
directory of CD-ROM 1 for last-minute
important information and troubleshooting tips
that were not included in the On-Line
Documentation.
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Main Features
•
You can use Automatic E-Mail Printing with other E-mail software:
Brother Automatic E-Mail Printing has some extra functions that other
E-mail software, such as Netscape NavigatorTM or MS Internet Mail, do
not support.
•
Automatic E-Mail Printing can be configured for a multiple user account:
In Brother Automatic E-Mail Printing you can set more than one e-mail
account on a single PC so you can print e-mail in each account
automatically.
•
•
Automatic access to your specifed POP3 server at the specifed time:
You can specify the time when the Brother Automatic E-Mail Printing
accesses the server to check for new mail.
Provides an “In Memory” printer driver:
You can receive and print e-mail data at the same time, by searching for
a specified character string in the mail header. It allows you to see the
sender, subject and relevant part of the mail content.
Automatic E-Mail Printing is for Windows® 95 and 98 Only
Automatic E-Mail Printing is a 32 bit software application. It cannot run on
Windows® 3.1 or 3.11, even if Win32 is installed on your computer.
You Cannot Use a 16 bit TCP/IP Stack
To run Automatic E-Mail Printing, you MUST have a 32-bit TCP/IP stack.
Windows® 95 or 98 provides built-in 32bit TCP/IP stacks that you can set
up.
IfYou Are Using Korean Windows® 95 or 98
If you are using Korean Windows® 95 or 98, you must choose English in the
Language menu of the installer.
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Setting Up Automatic E-Mail Printing
To access the Properties of Brother window and set up your options:
From the Automatic E-Mail Printing window, select Properties from the
1
Mail pull down menu.
The User Settings window will appear.
Select the User you want to set up and click the Properties button.
2
The Properties of Brother window will appear:
Setting Up the Server
In the Server tab of the Properties of Brother window, you must enter your
POP3 Server, POP3 Port, POP3 Account name, and Password. Check the
Delete Function and Print Function options as desired.
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Setting the Check Time
In the Check tab of the Properties of Brother window, you can set up
Automatic E-Mail Printing to check for new mail at specified intervals—
OR—at a specified time—OR—every time you click the New Mail icon.
Check the Display mail log checkbox if you want your log to show all new
mail.
Continue to set up the Page Setup, Print, Filter, Correction and Others
(applications where you want to be able to view new e-mail messages) as
needed. Please see Online Documentation and Help files on CD-ROM 1 if
you need more detailed information.
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Using Automatic E-Mail Printing
In the Automatic E-Mail Printing window click the icon buttons for the
following options: New Mail, Print, View, Delete, Properties, Hide your log
information and Add to Task Tray.
Uninstalling Automatic E-Mail Printing
from Windows® 95 or 98
You can delete the Automatic E-Mail Printing software, using the Add/
Remove Program in Windows® 95 or 98.
If the Uninstall Program Displays An Error Message
When you install the Automatic E-Mail Printing software and create a user,
a directory name is created for that user. The uninstall utility program has
no knowledge of this user directory. So, when you run the uninstall utility
program to remove the Automatic E-Mail Printing software, the uninstall
program displays an error message. To resolve this difficulty, delete the
“inetprn” directory and any sub-directories that the Automatic E-Mail
Printing software created on your hard disc drive.
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To Access the Add/Remove Programs Properties Window:
Close the Automatic E-Mail Printing application.
1
Click the Start button in the Taskbar.
2
Select Settings, then Control Panel.
3
The Control Panel window appears.
Double-click the Add/Remove Program icon in this window to run the
4
Add/Remove Programs Properties utility program.
In the Install/Uninstall tab, select Automatic E-Mail Printing from the
5
list of programs.
Click the Add/Remove button.
6
Then follow the prompts on your computer screen.
7
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201
C H A P T E R T W E N T Y - O N E
Color Faxing with
3D FaxSpeed
®
21
(For Windows 3.1,
3.11, 95 and 98 Only)
How 3D FaxSpeedWorks
3D FaxSpeed is a Windows® color PC fax software application that allows
you to convert color image files so you can fax them to the receiving party’s
PC. (The receiving party must be able to receive faxes and must have the
free 3D FaxSpeed Reader program.)
Because 3D FaxSpeed is a binary file transfer application, you can send,
receive and store documents (including scanned documents) containing
confidential information on plain paper in a special coded format
(InfoImage). Transmission is through Multi-Function Link Pro software on
your computer and reception can be either into your Multi-Function Link
Pro Log Manager on your computer or on paper on your Brother MFC.
Receiving parties that do not have an MFC and Multi-Function Link Pro
software may receive InfoImages from you via their fax-modem or fax
machine and scanner.
The maximum InfoImage file size that can be transmitted is 32K.
Special Coded Format (InfoImage)
A 3D FaxSpeed InfoImage is a graphic image representation of digital
computer files, generated by a proprietary procedure. On paper, an
InfoImage is composed of block(s) of very small black and white squares:
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This chapter is only an Introduction to 3D
FaxSpeed. After you install 3D FaxSpeed on your
computer, check the README.WRI file in the root
directory of CD-ROM 1 for last-minute important
information and troubleshooting tips that were not
included in the On-Line Documentation. Use the
Help pull down menu in 3D FaxSpeed to access
HELP, as needed, to learn the many features and
functions available in 3D FaxSpeed.
Installing 3D FaxSpeed
In the CD-ROM window, click the Install 3D FaxSpeed button and follow
the prompts on each screen.
If your Windows® Display System Settings (Windows® Setup) is set to a
Large Font display, then there may be irregularities in the appearance of 3D
FaxSpeed screens. 3D FaxSpeed cannot be used at all with Large Fonts and
640x480 display resolution.
Run Windows®, then insert the Brother CD-ROM #1 into your CD-
ROM drive.
1
When you insert the CD-ROM into the PC with Windows® 95 or 98, the
screen appears automatically. (You can also run: x:SETUP.EXE from
Explorer.) With Windows® 3.1 or 3.11, from the File menu run
x:SETUP.EXE.
2
Click on the 3D FaxSpeed button to start the install program.
3
4
Type in your name or the name of your company. This name will be
appended to each InfoImage to identify you as the sender.
Click the Continue button.
5
The second installation window appears with the path displayed as
c:\FaxSpeed.
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Click the Continue button to accept it.
6
The third installation window appears with 3D FaxSpeed Standard as
the name of the program group.
Click the Create button to accept it.
7
8
At the end of the installation, a success message should be displayed.
Click the OK button to proceed.
After installation is finished, a new 3D FaxSpeed program group
containing the 3D FaxSpeed icons will appear in Windows®:
3D FaxSpeed Standard Send: Activates the 3D FaxSpeed Send
module.
3D FaxSpeed Read: Activates the 3D FAX Read module.
3D FaxSpeed Help: Activates the 3D FaxSpeed Online Help.
3D FaxSpeed Macro Installer: Enables you to install a 3D
FaxSpeed macro into your word processors. (See 3D FaxSpeed Macro
on the following pages.)
Create Read Module Install Disk: Enables you to create an
installation disk of the Read Module for free distribution to recipients
of your InfoImages.
3D FaxSpeed Release Notes: Describes some undocumented
features and special notes for 3D FaxSpeed. It is important that you
print this file for reference.
To start 3D FaxSpeed, select the 3D FaxSpeed icon of your choice.
9
NOTE: Do not export or save files into any of the directories or
subdirectories. Do not try to erase any 3D FaxSpeed directory or
hidden file.
Selecting Multi-Function Link Pro As Your Fax
Application
After installation, the first time you start the 3D FaxSpeed Send module,
automatically you will be asked to specify the fax application to which 3D
FaxSpeed will send the InfoImages. The 3D FaxSpeed Setup window will
be displayed, listing all the fax applications, printers and other output
devices found on your disk.
Select the Brother MFC-7100 Series Fax driver and click the OK button.
NOTE: An InfoImage is always in Portrait orientation.
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Creating 3D FaxSpeed Read Module Disks for
Recipients
You can create a disk of the Read module to give to recipients of your
InfoImages, so they can convert and read them on their computer.
Select the Create Read Module Install Disk icon from the Multi-
Function Link Pro program group.
1
The 3D FaxSpeed Copy Wizard window appears with the following
message:
Please insert 3D FaxSpeed Installation disk into drive a: or b: and
press OK.
Copy Wizard will help you to create a free distribution of 3D
FaxSpeed Read Module.
Insert your Brother Color MFC Suite CD#1 into your CD-ROM drive.
2
3
Select the OK button. The Copy Wizard will not be able to locate the
correct files. Select the BROWSE button and select the X:\3D directory
of CD#1. Select the OK button.
The following message will be displayed:
Please insert clean, formatted disk in drive a: or b: and press OK.
Insert a blank disk into your a: or b: drive.
Select the OK button.
4
5
After the disk has been created, you can choose to create another disk at
the following message:
3D FaxSpeed free distribution disk was successfully created.
Do you want to create another one?
Select the YES button to create another Read Module disk, or
Select the NO button to exit.
6
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Quick Start Procedures
If you want to start sending and reading InfoImages immediately, these are
the basic procedures.
How to Send an InfoImage
You must be in the 3D FaxSpeed application to select the file(s) you wish to
send as an InfoImage.
To Send an InfoImage with 3D FaxSpeed Standard Send:
From the 3D FaxSpeed program group, select the 3D FaxSpeed
Standard Send icon.
1
The 3D FaxSpeed Send dialog box appears.
Select the drive and directory where the files you want to send are
stored.
2
3
Highlight the file(s) to be converted to the InfoImage format.
NOTE: The InfoImage file size can not exceed 32K. You can monitor the
file size during this file selection process by checking the Total
Size (Kb) field in the InfoImage Contents section of this dialog
box.
Select the Add button.
4
The selected files will be displayed in the InfoImage Contents dialog
box.
Select the Send button.
5
The Sending InfoImage window appears.
Then the Multi-Function Link Pro Send Fax dialog box appears.
Enter the required information in the Send fax to field. You can select a
fax number from your Multi-Function Link Pro Phone Book. (See your
Multi-Function Link Pro Owner’s Manual for details).
6
7
Select the Send Fax button.
The Document Conversion window appears.
Through the speaker of your MFC, you will hear the fax number being
dialed and the fax transmission being sent.
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Using the 3D FaxSpeed Macro
To print the current document in your word processor directly to 3D
FaxSpeed:
Open your word processor application, and open or create the required
document.
1
Select the Run 3D FaxSpeed option from the File menu.
The current file will be generated into an InfoImage.
Then the 3D FaxSpeed Setup dialog box will appear.
Specify the required settings in this dialog box.
2
3
4
To change additional settings, select the Fax/Printer… button. The 3D
FaxSpeed Setup dialog box will appear (see Selecting Multi-Function
Link Pro as Your Printer).
Select OK to send the InfoImage to Multi-Function Link Pro.
5
How to Read an InfoImage that Was Printed at Your
MFC
If your system is set up to print received faxes at the MFC, the incoming
InfoImage will be printed at the MFC. To read the printed InfoImage, you
must first scan it into your computer so 3D FaxSpeed can read the file.
Follow these steps when a received InfoImage printed at the MFC:
After the InfoImage is received and printed by the MFC, place the
printed InfoImage page(s) into the MFC’s document feeder.
1
On your computer, open 3D FaxSpeed Read module and select the
Brother MFL Pro Color driver to scan the InfoImage into your com-
puter. 3D FaxSpeed will run the Multi-Function Link Pro Scanner
application automatically.
2
•
As each page is scanned, 3D FaxSpeed shows you how many
InfoImage blocks have been read and how many are still unread. 3D
FaxSpeed will not accept a page from a different InfoImage.
After all the pages of the InfoImage have been scanned, 3D FaxSpeed
automatically retrieves and decompresses the original files from the
InfoImage and saves them in a Log file.
3
4
3D FaxSpeed displays a list of the retrieved files and lets you save each
one as a file.
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NOTE: Even though the list of files and their content can be viewed, the
actual files represented by the InfoImage are not saved unless
you have saved them to disk.
How to Read an InfoImage that Was Received Into
MFL Pro
When the Multi-Function Link Pro Message Center Counter is displayed
and shows that you have received a new fax, you can skip going to the
Multi-Function Link Pro Log Manager by clicking on the Fax counter. The
Multi-Function Link Pro Viewer/Editor will be run automatically and your
new fax will be displayed. If you view the fax and see that it is an
InfoImage, remember the file name that appears in the title bar. It will
include the path and file name, for example:
C:\BRMFLPRO\FAXMANG\INBOX\FAX00001.HFX
Now that you know the path and file name, you can exit Multi-Function
Link Pro and go directly into 3D FaxSpeed to read the InfoImage file.
Reading a file means to convert the file into its original file format, as
follows.
To read an InfoImage after viewing it in the MFL Pro Viewer/Editor:
Close the Multi-Function Link Pro ViewerEditor.
1
2
Run the 3D FaxSpeed Read module. The 3D FaxSpeed Read dialog box
appears.
Click the Select button. The Select dialog box appears.
3
4
From the File Name list box, select the file name (that you saw in the
ViewerEditor).
Select the OK button.
5
6
In the 3D FaxSpeed Read dialog box, select the Read button. The
InfoImage Reader will look at the .HFX fax file and try to find the
InfoImage data. If it sees a cover page (that is not included in the
InfoImage data), the InfoImage Read Problem window appears with the
message:
Cannot read InfoImage page. File: fax?????.hfx page skipped.
Click the OK button to proceed. 3D FaxSpeed will read each block in
the InfoImage. You will see the name of the file(s) that were included in
the InfoImage displayed in the InfoImage Contents list box.
7
8
To view or save the file(s), select the View or Save button.
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NOTE: Even though the list of files and their content can be viewed, the
actual files represented by the InfoImage are not saved unless
you have saved them to disk.
If the Recipient Uses Another Fax Application
The recipient may use a PC modem and another fax application to receive
faxes directly into a computer. As soon as the fax is an InfoImage on the
computer, the recipient can go directly to 3D FaxSpeed to read it.
3D FaxSpeed Read Module for Recipients
To decompress and read your InfoImages, the recipient’s computer must
have the 3D FaxSpeed Read Module Install Disk that you can create for
them. (See Creating Read Module Disks for Recipients.)
For recipients of your InfoImage who are using another fax application:
The InfoImage is received into the recipient’s computer through
another fax application.
1
In the fax application, the recipient must save or export the InfoImage
into a selected directory as a BMP, PCX, TIFF or DCX file:
2
•
BMP, PCX and TIFF formats save each InfoImage page in a separate
file.
•
DCX format saves the entire InfoImage in a single file, even if it is
more than one page.
Select the 3D FaxSpeed Read icon to open the 3D FaxSpeed Read
window.
3
4
Select all the files that belong to a single InfoImage and activate the
Read function to retrieve and decompress the files.
•
3D FaxSpeed shows which blocks have been read and which blocks
are still missing.
•
The retrieved files are saved automatically in the Log file.
In the 3D FaxSpeed Read window, a list of the retrieved files is
displayed. You can view each file in its appropriate application.
5
6
In 3D FaxSpeed, save the retrieved files.
NOTE: Even though the list of files and their content can be viewed, the
actual files represented by the InfoImage are not saved unless
you have saved them to disk.
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If the Recipient Uses a Fax Machine and Scanner
Recipients who receive fax transmissions on paper at a fax machine must
use a scanner to scan the image into their computer.
3D FaxSpeed Read Module for Recipients
To decompress and read your InfoImages, the recipient’s computer must
have the 3D FaxSpeed Read Module Install Disk that you can create for
them. (See Creating Read Module Disks for Recipients.)
For recipients of your InfoImage who are using a fax machine and
scanner:
The InfoImage is printed on the receiving party’s fax machine.
Fax Machine / Scanner Requirements:
1
2
•
•
The retrieved files are saved automatically in the Log file.
Medium density format — If you sent the InfoImage in Medium
density format, the recipient must scan the fax printout of the
InfoImage into the computer using a 300x300 or 400x400 dpi
scanner. For Twain-supported scanners, 3D FaxSpeed automatically
will open the scanner application of the recipient’s choice. As the
recipient scans each page, 3D FaxSpeed shows how many InfoImage
blocks have been read and how many are still unread. 3D FaxSpeed
will not accept a page from a different InfoImage.
•
Low density format — If you sent the InfoImage in Low density
format, the recipient can scan the InfoImage into the computer using
a 200x200 or 300x300 dpi scanner.
If a recipient’s scanner is not Twain compatible, the InfoImage can
be scanned by its scanner application, saved to disk as a file, and
retrieved by 3D FaxSpeed using the Read from file option.
After all the pages of the InfoImage have been scanned, 3D FaxSpeed
automatically retrieves and decompresses the original files from the
InfoImage and saves them in a Log file.
3
4
5
3D FaxSpeed then displays a list of the retrieved files and lets the
recipient view each one in its appropriate application (if that
application exists on the computer).
In 3D FaxSpeed, the recipient must save the retrieved files.
NOTE: Even though the list of files and their content can be viewed, the
actual files of the InfoImage are not saved unless they have saved
to disk.
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211
C H A P T E R T W E N T Y T W O
Optional
Accessories
22
(For MFC 7160C Only)
Memory Board
The memory board is installed on the main controller board inside the MFC.
When you add the optional memory board, it increases the performance for
fax operations.
Optional Memory for the Fax Operations
The MFC 7160C can recognize 2MB (ME2000) of Optional Memory. Be
careful to purchase the appropriate memory board.
Additional memory for the fax will expand the memory used for sending
and receiving faxes.
Model Name
Optional Memory
Total
MFC 7150C
2 MB (up to 100 pages)
N/A
2 MB (up to 100 pages)
MFC 7160C
4 MB (up to 300 pages)
2 MB (for Fax)
6 MB (up to 500 pages)
Using Brother #1 chart, with MMR coding and Standard Resolution.
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Installing the Optional Memory Board
Unplug the power cord from the AC outlet and disconnect the interface
cable.
1
Remove the two screws securing the paper output slot in the front of the
MFC.
2
Paper Output Slot
Pull out the paper output slot.
3
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O P T I O N A L A C C E S S O R I E S
213
Hold the edge of the memory board and do not touch its surface. Insert
the memory board into the connector on the Main Board and make sure
it is securely seated.
4
Return the paper output slot to its normal position.
Secure it with the two screws.
5
6
7
8
Reconnect the interface cable.
Plug the power cord into the AC outlet.
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214
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215
C H A P T E R T W E N T Y T H R E E
Important
Information
23
StandardTelephone and
FCC Notices
These notices are in effect on models sold and used
in the United States only.
This equipment is hearing aid compatible.
When programming emergency numbers and/or making test calls to
emergency numbers:
■
Remain on the line and briefly explain to the dispatcher the reason for
the call before hanging up.
■
Perform these activities in the off-peak hours, such as early morning or
late evening.
This equipment complies with Part 68 of FCC Rules. On the rear panel of
this equipment is a label that contains, among other information, the FCC
Registration Number and Ringer Equivalence Number (REN) for this
equipment. You must, upon request, provide this information to your
telephone company.
You may safely connect this equipment to the telephone line by means of a
standard modular jack, USOC RJ11C.
An FCC compliant telephone cord with a modular plug is provided with this
equipment. This equipment is designed to be connected to the telephone line
or premises wiring using a compatible modular jack that is Part 68
compliant. See the Installation section of this manual for details.
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The REN is useful to determine the quantity of devices you may connect to
your telephone line and still have those devices ring when your telephone
number is called. In most, but not all areas, the sum of the RENs of all devices
connected to one line should not exceed five (5). To be certain of the number of
devices you may connect to your line, as determined by the REN, you should
contact your local telephone company to determine the maximum REN for your
calling area. If your MFC 7150C or MFC 7160C damages the telephone line,
the telephone company may discontinue your service temporarily. If possible,
they will notify you in advance. But if advanced notice is not practical, you will
be notified as soon as possible. You will be informed of your right to file a
complaint with the FCC.
Your telephone company may make changes to its facilities, equipment,
operations or procedures that could affect the proper functioning of your
equipment. If they do, you will be notified in advance to give you an
opportunity to maintain uninterrupted telephone service.
If you experience trouble with your MFC 7150C or MFC 7160C, please
contact a Brother Authorized Service Center for information on obtaining
service or repair. The telephone company may ask that you disconnect this
equipment from the line until the problem has been corrected or until you
are sure that the equipment is not malfunctioning.
If you are not able to solve a problem with your MFC, contact Brother at
USA:
1-800-284-4329 (voice)
1-908-575-8790 (fax)
From within Canada: 1-800-853-6660 (voice)
1-514-685-4898 (fax)
From within Montreal: 1-514-685-6464 (voice)
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I M P O R T A N T I N F O R M A T I O N
217
WARNING
For protection against the risk of electrical shock, always disconnect all cables
from the wall outlet before servicing, modifying or installing the equipment.
This equipment may not be used on coin service lines provided by the
telephone company or connected to party lines.
Brother cannot accept any financial or other responsibilities that may be the
result of your use of this information, including direct, special or
consequential damages. There are no warranties extended or granted by this
document.
Important—About the Interface Cable
This machine has been certified to comply with FCC standards, which are
applied to the USA only. The shielded interface cable supplied with your
MFC should be used according to FCC 15.27 (C). In addition, a grounded
plug should be plugged into a grounded AC outlet after checking the rating
of the local power supply for the printer to operate properly and safely.
Federal Communications Commission (FCC)
Declaration of Conformity (For USA Only)
Responsible Party: Brother International Corporation
100 Somerset Corporate Boulevard
Bridgewater, NJ 08807-0911 USA
TEL: (908) 704-1700
declares, that the products
Product Name: MFC 7150C, MFC 7160C
comply with Part 15 of the FCC Rules. Operation is subject to the following
two conditions: (1) This device may not cause harmful interference, and (2)
this device must accept any interference received, including interference
that may cause undesirable operation.
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C H A P T E R T W E N T Y T H R E E
218
Industry Canada Compliance Statement
(For Canada Only)
This Class B digital apparatus complies with Canadian ICES-003.
Cet appareil numérique de la classe B est conforme à la norme NMB-003 du
Canada.
Attention
The MFC 7160C that you purchased contains a rechargeable internal
battery (Ni-MN). At the end of its useful life, under various state and
local laws, it may be illegal to dispose of this battery into the municipal
waste stream. Check with your local solid waste officials for details of
recycling options in your area and proper disposal.
If you have a problem, contact Brother service at
USA:
1-800-284-4329 (voice)
1-908-575-8790 (fax)
BBS:
1-714-859-2610 (voice)
1-800-853-6660 (voice)
From within Canada:
From within Montreal: 1-514-685-6464 (voice)
International Energy Star Compliance Statement
The purpose of the International Energy Star Program is to promote the
development and popularization of energy-efficient office equipment, which
includes computers, monitors, printers, facsimile receivers and copy machines
world-wide. As an International Energy Star partner, Brother Industries, Ltd.
has decided that this product meets the guidelines of the program.
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I M P O R T A N T I N F O R M A T I O N
219
Important Safety Instructions
Read all of these instructions.
1
2
3
4
Save them for later reference.
Follow all warnings and instructions marked on the product.
Unplug this product from the wall outlet before cleaning. Do not use
liquid or aerosol cleaners. Use a damp cloth for cleaning.
Do not use this product near water.
5
6
Do not place this product on an unstable cart, stand, or table. The
product may fall, causing serious damage to the product.
Slots and openings in the cabinet and the back or bottom are provided
for ventilation; to ensure reliable operation of the product and to
protect it from overheating, these openings must not be blocked or
covered. The openings should never be blocked by placing the product
on a bed, sofa, rug, or other similar surface. This product should never
be placed near or over a radiator or heater. This product should never be
placed in a built-in installation unless proper ventilation is provided.
7
This product should be operated from the type of power source
indicated on the label. If you are not sure of the type of power
available, consult with your dealer or local power company.
8
9
This product is equipped with a 3-wire grounding type plug, a plug
having a third (grounding) pin. This plug will fit into only a
grounding-type power outlet. This is a safety feature. If you are unable
to insert the plug into the outlet, contact your electrician to replace your
obsolete outlet. Do not defeat the purpose of the grounding-type plug.
Do not allow anything to rest on the power cord. Do not place this
product where people can walk on the cord.
10
11
If an extension cord is used with this product, make sure that the total
ampere ratings on the products plugged into the extension cord do not
exceed the extension cord ampere rating. Also, make sure that the total
of all products plugged into the wall outlet does not exceed 15 amperes
(USA only).
Do not place anything in front of the machine that will block received
faxes. Do not place anything in the path of received faxes.
12
13
Do not touch a document during printing.
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C H A P T E R T W E N T Y T H R E E
220
Never push objects of any kind into this product through cabinet slots,
14
15
since they may touch dangerous voltage points or short out parts
resulting in the risk of fire or electric shock. Never spill liquid of any
kind on the product.
Do not attempt to service this product yourself, as opening or removing
covers may expose you to dangerous voltage points and/or other risks,
and may void your warranty. Refer all servicing to Authorized Service
Personnel. A list of Authorized Service Centers has been included for
your convenience, or you may contact the following Customer Service
Numbers for your nearest Authorized Service Center:
USA:
1-800-284-4329 (voice)
1-908-575-8790 (fax)
1-800-521-2846 (Fax-Back System)
From within Canada: 1-800-853-6660 (voice)
1-514-685-4898 (fax)
1-800-681-9838 (Fax-Back System)
From within Montreal: 1-514-685-6464 (voice)
This product does not have an ON/OFF switch. Therefore, it is very
important that you have easy access to the main plug and the main
socket to which the plug is connected, in case the main power to the
MFC must be disconnected quickly.
16
17
Unplug this product from the wall outlet and refer servicing to
Authorized Service Personnel under the following conditions:
A
B
C
D
When the power cord is damaged or frayed.
If liquid has been spilled into the product.
If the product has been exposed to rain or water.
If the product does not operate normally when the operating
instructions are followed. Adjust only those controls that are
covered by the operating instructions. Improper adjustment of other
controls may result in damage and will often require extensive work
by a qualified technician to restore the product to normal operation.
E
F
If the product has been dropped or the cabinet has been damaged.
If the product exhibits a distinct change in performance, indicating
a need for service.
To protect your product against power surges, we recommend the use of
a power protection device (Surge Protector).
18
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I M P O R T A N T I N F O R M A T I O N
221
Notice – Disclaimer of Warranties
BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS,
EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S LICENSOR)
MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING
WITHOUT LIMITATION THE IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE,
REGARDING THE SOFTWARE. BROTHER’S LICENSOR(S) DOES
NOT WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS
REGARDING THE USE OR THE RESULTS OF THE USE OF THE
SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY,
RELIABILITY, CURRENTNESS OR OTHERWISE. THE ENTIRE RISK
AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS
ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS
NOT PERMITTED BY SOME STATES. THE ABOVE EXCLUSION MAY
NOT APPLY TO YOU.
IN NO EVENT WILL BROTHER’S LICENSOR(S) BE LIABLE TO YOU
FOR ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES
(INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS,
BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION,
AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE
THE SOFTWARE EVEN IF BROTHER’S LICENSOR HAS BEEN
ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE
SOME STATES DO NOT ALLOW THE EXCLUSION OR LIMITATION
OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES,
THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU. IN ANY
EVENT BROTHER’S LICENSOR’S LIABILITY TO YOU FOR ACTUAL
DAMAGES FROM ANY CAUSE WHATSOEVER, AND REGARDLESS
OF THE FORM OF THE ACTION (WHETHER IN CONTRACT, TORT
(INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR
OTHERWISE), WILL BE LIMITED TO $50.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been
compiled and published, covering the latest product descriptions and
specifications.
The contents of this manual and the specifications of this product are
subject to change without notice.
Brother reserves the right to make changes without notice in the
specifications and materials contained herein and shall not be responsible for
any damages (including consequential) caused by reliance on the materials
presented, including but not limited to typographical and other errors relating
to the publication.
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C H A P T E R T W E N T Y T H R E E
222
Trademarks
The brother logo is a registered trademark of Brother Industries, Ltd.
Brother is a registered trademark of Brother Industries, Ltd.
© Copyright 1997 Brother Industries, Ltd. All rights reserved.
© Copyright 1997 Smith Micro Software, Inc. All rights reserved.
© Copyright 1997 Visioneer, Inc. All rights reserved.
Windows and Windows NT are registered trademarks of Microsoft in the U.S.
and other countries.
Microsoft and MS-DOS are registered trademarks of Microsoft in the U.S.
and other companies.
3D FaxSpeed is a registered trademark of Fontech Ltd.
Visioneer PaperPort LE is a registered trademark of Visioneer, Inc.
TextBridge is a trademark of Xerox Imaging Systems, Inc.
NetCentric™, FaxStorm™ are registered trademarks of NetCentric
Corporation.
Excel and Word are trademarks of Microsoft Corp.
Each company whose software title is mentioned in this manual has a
Software License Agreement specific to its proprietary programs.
Epson is a registered trademark and LQ-510, LQ-850 and LQ-2550 are
trademarks of Seiko Epson Corporation.
IBM, IBM PC and Proprinter are registered trademarks of International
Business Machines Corporation.
Hammermill copyplus white is a registered trademark of International Paper.
All other brand and product names mentioned in this manual are
registered trademarks of their respective companies.
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223
C H A P T E R T W E N T Y F O U R E
Specifications
24
Product Description
The MFC 7150C is a 6 in 1 Multi-Function Center: Color Printer, Color
Copier (single copies), Color Scanner, Plain Paper Fax, Color PC Fax (via
your PC) and Video Capture. The MFC 7160C is a 7 in 1 Multi-Function
Center: Color Printer, Color Copier (multiple copies), Color Scanner, Plain
Paper Fax, Message Center, Color PC Fax (via your PC) and Video Capture.
Fax Specifications
Compatibility
Coding System
Modem Speed
ITU-T Group 3
MH/MR/MMR
14400/12000/9600/7200/4800/2400
Automatic Fallback
Cut Sheet Size
Min. 2.75" (W) x 5.0" (L)
Max. 8.5" (W) x 14.0" (L)
Scanning/Printing Width 8.2 inches (208 mm)
Paper Cassette
Printer Type
Gray Scale
200 Sheets (20 lbs.)
Ink Jet
256 levels (Error Diffusion)
LCD, 16 characters x 2
Standard, Sequential
Display
Polling Types
Contrast Control
Automatic/Super Light/Super Dark
(manual setting)
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C H A P T E R T W E N T Y F O U R
224
Resolution
• Horizontal 203 dot/inch (8 dot/mm)
• Vertical
Standard—98 line/inch
(3.85 line/mm)
Fine, Photo—196 line/inch
(7.7 line/mm)
Superfine, Photo—392 line/inch
(15.4 line/mm)
Memory Capacity
MFC 7150C—2 MB (up to 100 pages)
MFC 7160C—4 MB
(up to 300 pages/up to 99 minutes)
One Touch Dial
Speed Dial
12 x 2
56 stations (MFC 7150C)
100 stations (MFC 7160C)
Automatic Redial
Speaker Type
Auto Answer
3 times at 5 minute intervals
Full Duplex (For MFC 7160C Only)
0, 1, 2, 3 or 4 rings
Communication Source Public switched telephone network
Operating Environment 50–95° F (10–35° C)
Best Print Quality
68–91° F (20–33° C)
Power Source
120V AC 50/60Hz
(USA, Canadian Version Only)
Power Consumption
Dimensions
Standby: under 10 watts
Peak: under 75 watts
21.3 x 15.4 x 9.7 (inches)
540 x 390 x 247 (mm)
Weight
20lb/9kg
* “Pages” refers to the “Brother Standard Chart No. 1” (a typical business
letter, Standard resolution). Specifications and printed materials are
subject to change for improvement without prior notice.
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S P E C I F I C A T I O N S
225
Printer Specifications
Printing
Print Method
Piezo with 64 x 4 nozzles
1440 x 720 dots per inch (DPI)
Resolution
720 x 720 dots per inch (DPI)
360 x 360 dots per inch (DPI)
360 x 180 dots per inch (DPI)
Print Speed
up to 6 pages/minute (Mono)
up to 4 pages/minute (Color)
Print Width
8 inches (203.2 mm)
Resident Fonts
Bitmap fonts
■
Roman 10, 12, 15, PS
Disk-Bbased Fonts
35
Controller
Emulations
Interface
GDI/EPSON ESC/P (LQ-510, LQ-850, LQ-2550)
A shielded cable to IEEE 1284 (bi-directional)
specification less than 6.5 feet (2 m) long
should be used.
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C H A P T E R T W E N T Y F O U R
226
Print Media
Paper Input
Automatic loading from the Multi-Purpose
Sheet Feeder or manual loading from the
Manual Feed Slot
■
Paper type:
Plain paper, coated paper, glossy paper,
transparancies, organizer paper (J (from the
Manual Feed Slot only), K, L) and
envelopes
■
Paper size:
Letter, Legal, A5, B5, Executive, envelopes
(commercial No. 10, DL, C5) organizer (J
(from the Manual Feed Slot only), K, L)
Width
2.75–8.5" (70–216 mm)
5–14" (127–356 mm)
16–32 lb (60–120 g/m2)
Length
Weight
■
Maximum feeder capacity: Approx. 200
sheets of 20 lb (75 g/m2) plain paper.
Paper Output
Approximately 75 sheets of plain paper
(Face up print delivery to the paper output tray)
It is recommended that printed sheets are taken
from the paper output tray immediately after
printing.
Ink
Black and 3 individual color ink cartridges
separate from the print head
Service Life of Ink Cartridge
Approximately 750 page/Black cartridge at 5%
coverage
Approximately 400 page/Color cartridge at 5%
coverage
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227
C H A P T E R T W E N T Y F I V E
Troubleshooting
and Maintenance
25
Troubleshooting
Fax-Back System
Brother Customer Service has installed an easy-to-use Fax-Back System, so
you can get instant answers to common technical questions and product
information for all Brother products. This system is available 24 hours a
day, 7 days a week. You can use the system to send faxes to any fax
machine, not just the one from which you are calling.
If you can’t resolve a difficulty with your MFC using this manual, call our
Fax-Back System and follow the voice prompts to receive faxed
instructions about using the system, and an index of Fax-Back subjects.
USA:
1-800-521-2846
1-800-681-9838
From within Canada:
The Brother USA Fax-Back System number (USA only) has been
preprogrammed on One Touch key
.
Brother on the World Wide Web
You can find more information about Brother products, from product
specification sheets to Frequently Asked Questions (FAQs), on the
World Wide Web. Visit us at
http://www.brother.com
Brother Bulletin Board
Brother’s Bulletin Board Numbers are
USA:
1-888-298-3616
1-514-685-2040
From within Canada:
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C H A P T E R T W E N T Y F I V E
228
Error Messages
As with any sophisticated office product, errors may sometimes occur. If
this happens, your MFC often identifies the problem and displays an error
message. The table below explains the most common error messages.
You can correct most problems by yourself. If you need additional help, call
the Brother Fax-Back System.
USA:
1-800-521-2846
1-800-681-9838
From within Canada:
ERROR MESSAGE
CAUSE
ACTION
CHECK CASSETTE MFC cassette cover is open or MFC cassette is Close cassette cover or install cassette
not installed properly.
MFC is out of paper.
properly.
CHECK PAPER
Add paper to cassette.
CHECK PAPER SIZE Your Paper Size setting may not match the Change either paper in cassette or change Paper
size of paper in the cassette.
Size setting.
COMM. ERROR
Poor phone line quality caused
communication error.
Try the call again. If problem continues, call
Telephone Company to check your phone line.
CONNECTION FAIL You tried to poll a fax machine that is not in Verify the other party’s polling setup.
Polled Waiting mode.
COOLING DOWN
The print head has overheated.
Unplug the MFC and wait 30 minutes for
it to cool.
COVER OPEN
Top cover is not closed completely.
Open, then close, the cover.
DISCONNECTED
The other party or other party’s fax machine Try to transmit or receive again.
terminated the call.
DOCUMENT JAM
Documents were not inserted or fed properly, See p. 229.
or document was longer than about 40"
inches (90cm).
INK EMPTY
One or more of the ink cartridges is out of ink. Replace the ink cartridges. See pp. 243–246.
MACHINE ERROR
XX
MFC has a mechanical problem
Call Brother Customer Service.
USA:
1-800-284-4329
From within Canada: 1-800-853-6660
From within Montreal:1-514-685-6464
MEMORY FULL
NEAR EMPTY
You can’t store data in the memory.
See p. 116.
One or more of the ink cartridges is running Order a new ink cartridge. See pp. ii.
out of ink.
NO RESPONSE/BUSY The number you dialed does not answer or Verify the number and try again.
is busy.
NOT REGISTERED You tried to access a One Touch or Speed Dial Set up the One Touch or Speed Dial number.
number that is not programmed.
The paper is jammed in the MFC.
See pp. 71–73.
PRINTER JAM
See pp. 230–233.
SET CARTRIDGES An ink cartridge is not installed properly.
Re-install the ink, seating it properly. See
pp. 243–246.
WARMING UP The print head detects low temperature.
Wait until the MFC warms up.
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T R O U B L E S H O O T I N G A N D M A I N T E N A N C E
229
Document Jam
If the original document is jammed, follow the steps as below.
Control
Panel
Cover
Remove any paper from the document feeder that is not jammed.
Lift the control panel cover.
1
2
3
4
5
Pull the jammed document out toward the front of the MFC.
Close the control panel cover.
Stop
Press
.
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C H A P T E R T W E N T Y F I V E
230
Printer Jam or Paper Jam
Remove the jammed paper depending on where it is jammed in the MFC.
Paper is jammed in the multi-purpose sheet feeder.
Cassette
Cover
Multi-Purpose
Sheet
Feeder
Open the cassette cover and pull the jammed paper upwards and remove it.
1
2
If the paper can’t be pulled out easily, remove the multi-purpose sheet
feeder.
Open the cassette and remove the paper from the multi-purpose sheet
feeder in the easiest direction.
3
Paper is jammed in the manual feed slot.
Manual
Feed
Slot
Pull the jammed paper upward and remove it.
1
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T R O U B L E S H O O T I N G A N D M A I N T E N A N C E
231
If the paper can’t be pulled out easily, remove the multi-purpose sheet feeder.
2
Holding the cassette, pull the jammed paper out of the multi-purpose
sheet feeder from underneath the cassette.
3
Paper is jammed inside the MFC.
Remove the multi-purpose sheet feeder.
1
Multi-purpose
Sheet
Feeder
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C H A P T E R T W E N T Y F I V E
232
Lift the top cover to see where the paper is jammed.
2
2
Top Cover
1
1
Paper is jammed inside front of MFC.
Release Lever (Blue)
Hold Up Lever
Close the top cover.
1
Pull the paper toward you while you hold up the blue release lever at
the rear of the MFC.
2
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T R O U B L E S H O O T I N G A N D M A I N T E N A N C E
233
Replace the multi-purpose sheet feeder.
3
2
Paper is jammed inside back of MFC.
Release Lever (Blue)
Hold Up Lever
Pull the paper out of the back of the MFC while holding up the blue
release lever at the rear of the MFC.
1
Close the top cover.
2
3
Replace the multi-purpose sheet feeder.
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C H A P T E R T W E N T Y F I V E
234
If You Are Having Difficulty with Your MFC
If you think there is a problem with your MFC, make a copy first. If the
copy looks good, the problem is probably not your MFC. Check the chart
below and follow the troubleshooting tips.
DIFFICULTY
SUGGESTIONS
Printing or Receiving Faxes
Condensed Print and Horizontal Streaks / If your copy looks good, you probably had a bad connection, with static or
Top and Bottom of Sentences Are Cut Off interference on the phone line. If the copy looks bad, call Brother Customer
Service at 1-800-284-4329 (USA), 1-800-853-6660 (from within Canada) or
1-514-685-6464 (from within Montreal).
Poor Quality Print
Make sure the Printer Driver matches the type of paper you are using (see Print
Media on p. 226). If you are using plain paper, try using recommended special
paper (see Chapter 3). Don’t handle the paper until the ink is dry. Adjust the
Vertical Alignment (see p. 237).
Printing Too Dark or Too Light
Make sure your ink cartridges are fresh. Cartridges are good up to two years,
after that the ink may become clogged. Cartridge expiration dates are printed
on the package. Make sure the Printer Driver matches the type of paper you
are using (see Print Media on p. 226). Try using recommended special paper
(see Chapter 3). The recommended environment for your MFC is between
50 º F to 95 º F.
Printing Appears Dirty or Ink Seems to Run Make sure you are using the recommended paper (see Chapter 3). Don’t
handle the paper until the ink is dry.
The recommended environment for your MFC is between 50º F to 95º F.
White Lines in Text or Graphics
Clean the print head (see Cleaning the Print Head on p. 236).
Stains Appear on the Reverse Side or at the Make sure the Printer Platen and Pick Up Roller are not dirty with ink mist.
Bottom of the Page
(See pp.242–243).
Vertical Black Lines When Receiving
The sender’s scanner may be dirty. Ask the sender to make a copy to see if the
problem is with the sending machine. Try receiving from another fax machine.
If the problem continues, call Brother Customer Service at 1-800-284-4329
(USA).
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T R O U B L E S H O O T I N G A N D M A I N T E N A N C E
235
DIFFICULTY
SUGGESTIONS
Phone Line or Connections
MFC Does Not Answer When Called
Make sure the MFC is in the correct receiving mode for your setup (either FAX,
FAX/TEL or MSG CTR). Check for dial tone. If possible, call your MFC to hear
it answer. If there is still no answer, check the telephone line cord connection.
Connect a standard telephone handset to the MFC telephone jack. If there is no
ringing when you call your MFC, call your Telephone Company to check the line.
Hook
No Dial Tone on the Handset
Press
or Speaker Phone . If you hear no dial tone, check telephone
line cord connections at the MFC and wall jack. Check that the handset is
connected to the MFC’s handset jack. Test the wall jack with another single
line telephone. If no dial tone on the wall outlet, call your Telephone Company.
Sending Faxes
Poor Transmitting Quality
Try changing your resolution to FINE or SUPERFINE. Make a copy to verify
your MFC’s scanner operation.
Transmission Verification Report says
“Result:NG”
There is probably temporary noise or static on the line. Try sending the fax again.
If the problem continues, call the Telephone Company to check your phone line.
Vertical Black Lines When Sending
If the copy you made shows the same problem, your scanner is dirty
(see Cleaning the Scanner p. 242).
Handling Incoming Calls
Double Ring in FAX/TEL Mode
The MFC knows the incoming call is not a fax so it is signaling you to answer
the telephone call. Pick up the MFC handset or answer from an extension phone
and press your MFC’s Telephone Answer Code (default setting is #51).
Start
and hang up immediately. If you
answered at an extension phone, press your Fax Receive Code (default
setting is 51). When your MFC answers, hang up.
Transferring a Fax Call to the MFC
Custom Features on a Single Line
If you answered at the MFC, press
If you have Call Waiting, Caller ID, Call Waiting/Caller ID, Ring Master,
Voice Mail, an answering machine, alarm system or any other custom feature
on a single phone line with your MFC, it may create a problem sending or
receiving fax data.
For example: If you are sending or receiving a fax message while a custom
feature signal comes through on the line, the signal can temporarily interrupt
or disrupt the fax data. Brother’s ECM feature should help overcome this
problem. This condition is related to the telephone system industry, and is
common to all devices that send and receive information on a single, shared
line with custom features. If avoiding a slight interruption is crucial to your
business, a separate line with no custom features is recommended.
Printer Difficulties
Horizontal lines appear in Text or Graphics. Clean the print head (see Cleaning the Print Head on p. 236). If you clean the
print heads five times and the print has not improved, call Brother Customer
Service at 1-800-284-4329 (USA), 1-800-853-6660 (from within Canada) or
1-514-685-6464 (from within Montreal).
You see the “New Hardware Found”
Click on the ‘Do not install a driver. (Windows will not prompt you again)’ and
message on your PC screen (although you click ‘OK’.
have already installed the drivers in
Windows 95 or 98).
The MFC does not print data in the
correct position.
Select the correct paper size using the DOS Utility program. Since paper
adjustment is different between ESC/P (right) and the MFC (center), the printing
position should be adjusted for the MFC.
Cannot perform ‘2 in 1’ printing.
Check that the paper size setting in the application and in the printer driver
are the same.
Cannot print when using Paint Brush.
Try setting the Display setting to ‘256 colors’.
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C H A P T E R T W E N T Y F I V E
236
DIFFICULTY
SUGGESTIONS
Printer Difficulties (Continued)
Cannot print when using Adobe Illustrator. Try to reduce the printing resolution.
Thick line and thin line appear alternately. Turn OFF ‘Bi-Directional Printing’ from the ‘Control/Maintenance’ tab
(banding)
in the printer driver.
There are some dense lines.
Turn ON ‘Reverse Order’ from the ‘Paper’ tab in the printer driver.
When using ATM fonts, some characters If you are using Windows 95 or 98, select ‘Printer Settings’ from the ‘Start’ menu.
are missing or some characters are
printed in the same place.
Open ‘Brother MFC-7100’ properties. Click ‘Spool Setting’ on the ‘Details’ tab.
Select ‘RAW’ from ‘Spool Data Format’. Do NOT clean the print head by
touching it with your hand or a cloth (see p. 236).
When using Power Point or Excel, hatch Open the ‘Quality/Colour’ tab in the printer driver, and change the ‘Document
pattern is not what you are expecting.
Type’ to ‘Photo’.
Video Capture
LCD does not show “Video: Press Copy Check the video cable connection to the MFC’s RCA pin jack. Check
Capture Ready”
that the video equipment is sending a signal (video equipment is turned on
and set to the correct setting).
How to Improve Print Quality
Test Print
If the quality is not satisfactory, first print a test page to help you identify
settings you may want to change.
Function
2
1
Press
,
,
. The screen displays
1
1.TEST PRINT
Set
Press
Press
Press
.
2
3
4
Start
Stop
. The MFC begins printing.
to exit.
Cleaning the Print Head
Clean the print head if you get a horizontal line in the text or graphics on
your printed documents. You can clean the four color (black, cyan, yellow,
magenta) print heads (or a single color) by using Ink Management or from the
printer driver.
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T R O U B L E S H O O T I N G A N D M A I N T E N A N C E
237
Caution
Do NOT clean the print head by touching it with your hand or a cloth.
Press
Press
Press
Press
.
Ink Management
1
2
3
4
1
to choose 1.CLEANING.
or
to choose the color you want to clean.
Set
to clean the print head automatically.
When cleaning is finished, the MFC will go back online automatically.
Caution
If you clean the print head at least five times and the print has not improved,
call Brother Customer Service for assistance at 1-800-284-4329 (USA),
1-800-853-6660 (from within Canada), or 1-514-685-6464 (from within
Montreal). You may have to replace the print head. (Replacement
instructions are included with the HD002, print head accessory).
WARNING
Do NOT touch the print head unless you are replacing it. Touching the print
head may cause permanent damage and may void the print head’s warranty.
Aligning Ink Cartridges
This feature allows you to check and align the ink cartridges to assure best
print quality. Make sure there is paper in the cassette before you start the
alignment procedure.
Function
2
2
Press
,
,
. The screen displays
1
2.VERTICAL ALIGN
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Start
Press
. The MFC prints a sample page.
2
Study the alignment page and decide which sample numbers show the
most evenly printed ink lines for 360 and 720 dpi. The screen displays
360 DPI ADJUST
ENTER NO.(1-9)
Using the dial pad, enter the level of adjustment needed for 360 dpi (1 to
9).
3
4
The screen displays
720 DPI ADJUST
ENTER NO.(1-9)
Using the dial pad, enter the level of adjustment needed for 720 dpi (1 to 9).
5
6
7
Print another sample Test Print and check it (see p. 159).
Stop
Press
to exit.
Turning Off Bi-directional Printing
You can further improve print quality by turning off bi-directional printing
and setting the MFC to print in one direction only. However, this will
reduce print speed by one half.
Function
2
3
Press
,
,
. The screen displays
1
3.BI-DIR PRINT
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2
1
Press
to select OFF (or
to select ON).
2
Don’t handle the paper until the ink is dry
Special ink jet, glossy and transparency paper will take longer to dry than
plain paper, so do not touch the printed copy until the ink has dried.
Packing and Shipping the MFC
Whenever you transport the MFC, use the packing materials that came with your
MFC. If you do not pack the MFC correctly, you could void your warranty.
Unplug the MFC from the telephone wall socket.
Unplug the MFC from the AC outlet.
1
2
WARNING
Do not unplug the MFC after a print job until you hear the final
click.
Remove the paper wire extension, paper tray, document tray, document
wire extension, and handset, and pack them.
3
WARNING
Please remove the ink cartridges and fit the yellow shipping cover. Damage
to your print head
resulting from packing without the yellow shipping cover will void your
warranty.
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Wrap the MFC in the plastic bag and place it in the original carton with
the original packing material.
4
Place additional parts (such as cords and trays) and documents (such as
your manual) into the carton.
5
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Close the carton.
6
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C H A P T E R T W E N T Y F I V E
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Regular Maintenance
Cleaning the Scanner
Unplug the MFC and open the control panel cover. Clean the flat white
pressure bar and the glass strip under the bar with isopropyl alcohol on a
lint-free cloth. If the screen still displays a scanner error, call Brother
Customer Service, see p. i.
Control
Panel
Cover
Cleaning the MFC Printer Platen
When you want to clean your MFC printer platen, wipe it with a lint free
cloth that is dry or lightly moistened with isopropyl alcohol.
Printer Platen
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Cleaning the Pick-up Roller
Remove the Multi-Puropose Sheet Feeder from the printer platen.
1
2
Wipe the pick-up rollers with a cloth moistened with isopropyl alcohol.
Multi-Purpose
Sheet Feeder
Pick-up Rollers
Refit the Feeder to the printer platen.
3
WARNING
■
Be sure to unplug the MFC from the main power outlet before cleaning
the printer platen and pick-up rollers.
■
Be careful not to touch the paper feed star wheels and flat cable.
Replacing the Ink Cartridges
Your MFC is equipped with an ink dot counter that automatically monitors
the ink level in each color cartridge. When the counter detects an ink
cartridge is running out of ink, the MFC will notify you by lighting the “Ink
Empty” LED.
Ink Empty LED Blinking
Ink Empty LED On
=
=
One or more Ink Cartridges are low.
One or more Ink Cartridges are empty.
The display shows you which color cartridges are low or empty. Be sure to
follow the display prompts so you replace the color cartridges in the
appropriate order.
Ink Management
When the ink cartridges are running low, you must use
to
begin the cartridge replacement (Steps 1–3). If the ink is empty, skip to
Step 4.
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Ink Management
Press
Press
Press
.
1
2
3
or
to choose 2. REPLACE INK.
Set
.
If one or more ink cartridges are empty, for example Black, the screen
displays INK EMPTY BLACK and PLS OPEN COVER.
Open the top cover.
4
5
Open the ink cartridge covers by pressing the clips together as shown in
the illustration.
Clip
Cartridge
Cover
Remove the ink cartridge by lifting it up and out of the print head.
6
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Open the new ink cartridge bag for the color on the display and remove
the ink cartridge.
7
8
Hold the new ink cartridge as shown in the illustration, and peel the
sealing tape from the side of the ink cartridge. Carefully peel the tape
in the direction away from you.
opening
Peel in the direction
away from you!
IMPORTANT: To prevent spilling ink and staining your hands and
clothing, remove the sealing tape gently.
Each color has its own correct position. Insert each new ink cartridge
into the carriage using the color indicator on the print head as a guide.
9
Please be careful not to press down on the switch bar.
Close the cartridge cover until it clicks into place.
10
After installing the ink cartridges, close the top cover. Your MFC
prepares for a “head cleaning” and goes online. The display screen
prompts you to verify a new ink cartridge was inserted for each color
you removed. Example: DID YOU CHANGE BLCK 1. YES 2. NO.
11
12
If the ink cartridge you installed is not a brand new one, please make
sure to select 2.
1
For each new cartridge, Press
on the dial pad to reset the ink dot
counter for that color automatically. (The ink dot counter enables the
MFC to notify you when a color is running low.)
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The MFC will enter a cleaning cycle for approximately two minuts
for each replaced cartridge. The display screen alternately shows
CLEANING and PLEASE WAIT.
When the MFC completes the cleaning cycle, the display returns to
Standby mode (date and time).
WARNING
If ink gets in your eyes, irrigate them with water immediately and consult a
doctor if you are concerned.
Caution
■
DO NOT remove ink cartridges if you do not need to replace them. If
you do so, it may reduce the ink quantity and the printer will not know
the quantity of ink left in the cartridge.
■
DO NOT shake the ink cartridges, because the ink may spill when you
take off the sealing tape.
■
■
If ink stains your body or clothing, wash with soap or detergent immediately.
If you install an ink cartridge in the wrong color position, you must
clean the print head several times before you start printing, after
correcting the cartridge installation, because the colors were mixed.
■
Once you open an ink cartridge, install it in the MFC and use it up
within six months of installation. Use unopened ink cartridges by the
expiration date written on the cartridge package.
■
DO NOT refill the ink cartridges. Attempting to use refilled cartridges
may cause damage to the print head and will void your warranty.
NOTE: If the INK EMPTY error message is on the display after you have
installed ink cartridges, check that the ink cartridges are installed correctly.
For Customer Service
USA:
1-800-284-4329 (voice)
1-908-575-8790 (fax)
1-800-853-6660 (voice)
1-514-685-4898 (fax)
From within Canada:
From within Montreal: 1-514-685-6464 (voice)
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G L O S S A R Y
247
Glossary
Activity Report Lists information about the last 50 incoming and
outgoing faxes. TX means Transmit. RX means Receive.
ADF (Automatic Document Feed) Refers to the number of pages that
can be placed in the document feeder and fed one at a time
automatically.
All Dial List A listing of names and numbers stored in One Touch and
Speed Dial memory, in numerical order.
Automatic E-Mail Printing Software application that automatically
prints incoming e-mail messages on the MFC (on CD-ROM 1).
automatic fax transmission Sending a fax without picking up the
Hook
Speaker Phone
handset or pressing
or
.
Automatic Redial A feature that enables your MFC to redial the last fax
number if the original fax did not go through because the line was busy
or there was no answer.
Backup Print Sets your MFC to print a copy of faxes that are received
and stored in memory.
beeper The sound the keys make when they are pressed, an error occurs or
a document has been received or transmitted.
beeper volume Volume setting for the beep when you press a key or
make an error.
Brightness Changing the Brightness makes the whole image lighter or
darker.
broadcasting The ability to send the same fax message to more than one
location.
Call Back Message Allows you to send a fax and then leave a message
for the other party to call you back.
Call Reservation Allows you send a fax and then at the end of
transmission, you can talk with the other party.
Caller ID A service purchased from the Telephone Company that lets you
see the number (or name) of the party calling you.
Cancel Job Cancels a programmed job, like Delayed Fax or Polling.
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CNG tones The special tones (beeps) sent by fax machines during auto-
matic transmission to tell the receiving machine that they are a from fax
machine.
communication error (or Comm. Error) An error during fax sending
or receiving, usually caused by line noise or static.
Coding Method Method of coding the information contained in a
document. All fax machines must use a minimum standard of Modified
Huffman (MH). Your fax machine is capable of greater compression
methods, Modified Read (MR) and Modified Modified Read (MMR), if
the receiving machine has the same capability.
Compatibility Group The ability of one fax unit to communicate with
another. Compatibilty is assured between ITU-T Groups.
Contrast Setting to compensate for dark or light documents, by lightening
dark documents or darkening light documents.
Cover Page Prints a page at the other party’s machine, that contains the
sender and recipient’s name and fax number, number of pages and
comment. You can generate an electronic cover page at the other end with
pre-programmed information from memory or you can print a sample
cover page to fax with your document.
Cover Page Message The comment that is on the Cover Page. This is a
programmable feature.
Delayed Fax Sends your fax at a later time that day.
Delayed Timer You can program a certain time each day that all delayed
faxes will be sent on a first come/first served basis.
Distinctive Ring A service purchased from the Telephone Company that
provides another phone number on an existing phone line. The Brother
MFC uses the new number to simulate a dedicated fax line.
Dual Access Your MFC can scan outgoing faxes or scheduled jobs into
memory at the same time it is sending a fax or receiving or printing an
incoming fax.
Easy Receive Enables your MFC to respond to CNG tones if you
interrupt a fax call by answering it.
ECM (Error Correction Mode) Detects errors during fax transmission
and resends the page(s) of the document that had an error.
Electronic Cover Page A preprogrammed cover page that is transmitted
from the fax machine’s memory, eliminating the need for making up
cover pages manually.
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E-Mail Printing Software application that automatically retrieves your e-
mail messages from your POP3 server and prints them on your MFC.
extension phone A telephone on the fax number that is plugged into a
separate wall jack.
external phone A TAD (telephone answering device) or telephone that is
plugged into the EXT jack of your MFC.
F/T Ring Time The length of time the MFC rings (when the answer mode
setting is FAX/TEL) to notify you to pick up a voice call that it
answered.
FAX/TEL mode You can receive faxes and telephone calls. Do not use
FAX/TEL if you are using an external answering machine.
Fax Forwarding Sends a fax received in memory to another
preprogrammed fax number.
Fax Storage (For MFC 7150C Only) The MFC 7150C can save up to
100 fax pages in memory. You can print stored faxes later, or retrieve
them from another location using Fax Forwarding, Paging, or Remote
Retrieval functions. Remote fax options for the MFC 7160C are handled
by the Message Center.
fax tones The signals sent by sending and receiving fax machines while
communicating information.
Fine Mode Resolution is 196 x 203 dpi. It is used for small print and
graphs.
Function Mode The programming mode for changing the settings of your
MFC.
gray scale The shades of gray available for copying and faxing
photographs.
group number A combination of One Touch and/or Speed Dial numbers
that are stored on a One Touch key for Broadcasting.
ICM (incoming message) A recorded voice message received into an
external answering machine or the MFC’s digital Message Center.
Ink Management button Cleans the print head and/or resets the ink dot
counter after replacing an ink cartridge.
Interrupt Temporarily puts a waiting job on hold while you perform
another operation.
interval The preprogrammed time period between automatically printed
Activity Reports. You can print Activity Reports on demand without in-
terrupting this cycle.
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LCD (liquid crystal display) The display screen on the MFC that shows
interactive messages during On-Screen Programming and defaults to the
date and time when the machine is idle.
manual fax When you press Hook —OR— Speaker Phone —OR—lift the
handset so you can hear the receiving fax machine answer before you
press Start to begin transmission.
Memory Status Report Shows how much memory is being used, how
much is left, and the type of messages in memory.
memory usage Instructs the MFC how to allocate the memory.
Message Center Mode (For MFC 7160C Only) You can set up your
MFC to receive voice and/or fax messages into its memory so you can
retrieve them remotely.
Multi-Function Link Pro Software application Turns your MFC into
a printer and a scanner and enables PC faxing using the MFC. (Optional
Brother Software application)
NetCentric FaxStorm Software application Brings together the
power of the Internet and the reliability of fax using Internet faxing
from your desktop.
Next Fax Reservation Accepts the next document in the document
feeder for transmission while the Memory is full.
OGM (Out-Going Message) The message callers hear when you call
your Message Center or external answering machine.
One Touch Keys on the MFC control panel where you can store numbers
for easy dialing. You must use a separate key for each number.
Out of Paper Reception Receives faxes into the MFC’s memory when
the machine is out of paper.
Overseas Mode Makes temporary changes to the fax tones to
accommodate noise and static on overseas phone lines.
Paging Feature enables your fax unit to call your pager when a fax and/or
a voice message is received into its memory.
Pause Allows you to place a 3.5 second delay in the dialing sequence
stored on One Touch and Speed Dial numbers.
Photo Mode A resolution setting that uses varying shades of gray for the
best representation of photographs.
polling The process of a fax machine calling another fax machine to re-
trieve waiting fax messages.
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printer alarm Audible alarm when the printer is not able to print.
print reduction reduces the size of incoming faxes.
Pulse A form of dialing on a telephone line.
Real Time Transmission When memory is full, you can send documents
in real time.
remote access The ability to access your Message Center remotely from
a touch tone phone.
remaining jobs You can check which jobs are waiting in memory and
cancel jobs individually.
remote access code The four-digit code that allows you to call and
access your Message Center from a remote location.
remote activation allows you to transfer a fax call, answered at an
extension phone, to the MFC.
resolution The number of vertical and horizontal lines per inch. See:
Standard, Super Fine and Photo.
Ring Delay The number of rings before the MFC answers in FAX, FAX/
TEL or MC mode.
Ring Volume Volume setting for the MFC’s ring.
Rotary A form of dialing on a telephone line.
scanning The process of sending an electronic image of an original paper
document into your computer.
Hook
Speaker Phone
Speaker Volume You can set the volume of the
and
keys.
speed dial A preprogrammed number for easy dialing. You must press
the Speed dial button and then two digit code to start the dialing
process.
Standard resolution 98 x 203 dpi. It is used for regular size text and
quickest transmission.
Station ID The stored information that appears on the top of faxed pages.
It includes the sender’s name and fax number.
super fine resolution 392 x 203 dpi. Best for very small print and line
art.
TAD (telephone answering device) You can connect an external TAD
to the EXT. jack of the MFC 7150C for TAD mode or to the MFC 7160C
as one of the Message Center mode options
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Tel-index An electronic, alphabetical listing of stored One Touch, Speed
Dial and Group numbers.
Temporary Setting You can select certain options for each fax
transmission without changing the default settings.
Toll Saver (For MFC 7160C Only) A Message Center setting that allows
the MFC to answer after one ring when a message(s) was received and
after three rings when there are no messages. The caller can hang up
(after two rings) without paying for the call if there are no messages to
retrieve.
Tone A form of dialing on the telephone line used for Touch Tone
telephones.
transmission The process of sending documents over the phone lines
from your MFC to the receiving fax machine.
User Option List A printed report that shows the current settings of your
MFC.
Visionner PaperPortTM LE for Brother A document management
application that enables you to view incoming faxes and scanned
documents.
Xmit Report (Transmission Report) A listing of each transmission,
showing caller ID, date, time, and number of pages.
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253
Index
A
C
Accessories and Supplies .................................. ii
Activity Report .......................................... 89, 90
ADF (Automatic Document Feeder) ............... 56
All Dial List ..................................................... 89
Alternating Displays ........................................ 30
Answer Mode .................................................. 41
Assembly ......................................................... 10
Auto Switch ................................................... 120
Automatic Transmission .................................. 57
Call Back Message .............................. 38, 65, 66
CALL PICKUP................................................ 53
Call Reservation .............................................. 65
Caller ID .................................................... 53, 54
Canceling a Scheduled Job .............................. 51
CHECK CASSETTE ..................................... 228
CHECK PAPER ............................................ 228
CHECK PAPER SIZE ................................... 228
Cleaning................................................. 242, 243
Cleaning Cycle ................................................ 17
Cleaning Tab .................................................. 159
Clear .............................................................. 4, 5
Cluster............................................................ 157
CNG Tones ........................................................ 2
Coated Paper.............................................. 25, 26
Collate............................................................ 152
Color Adjustment................................... 114, 128
Color Copies .................................................. 105
COMM. ERROR ........................................... 228
Computer Requirements ................................ 130
Connecting............................................. 7, 21, 22
CONNECTION FAIL.................................... 228
Contrast............................................................ 63
Control Panel ................................................. 4, 5
Control/Maintenance Tab .............................. 158
Converting Telephone Wall Outlets................. 20
COOLING DOWN........................................ 228
Copies ............................................................ 105
Copy Brightness ............................................ 114
B
Backup Printing ............................................... 96
Beeper .............................................................. 39
Beeper Volume ................................................ 39
Beeps ....................................................... 85, 101
BI-DIR PRINT ........................................ 33, 145
Bi-directional Parallel Cable ............................. 8
Bi-Directional Printing .......................... 145, 159
Brightness ...................................... 4, 5, 110, 123
Broadcasting .................................................... 67
Brother Bulletin Board ............................... i, 227
Brother Customer Service .......................... i, 228
Brother Fax-Back System........................... i, 227
Brother Numbers ................................................ i
Brother on The World Wide Web ............... i, 227
Brother Paper ................................................... 25
Brother Printer Driver............................. 147,149
Brother Supplies ................................................ ii
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254
Copy Contrast ................................................ 114
Copy Operations ............................................ 105
Copy Quality ......................................... 108, 110
Copy Resolution ............................................ 4, 5
Copying ......................................................... 105
Corrections ...................................................... 37
COVER OPEN .............................................. 228
Cover Page......................... 38, 59, 60, 61, 62, 63
Credit Card Numbers....................................... 79
Custom Telephone Features..................... 22, 227
Customer Service........................................ i, 246
E
Easy Receive.................................................... 44
ECM (Error Correction Mode) .......................... 3
E-Mail Printing .............................................. 199
Emergency Numbers ..................................... 216
Energy Star Compliance ................................ 218
Enlarge/Reduce...................................... 4, 5, 106
Entering Text ................................................... 37
Envelopes .......................................... 26, 27, 143
Erasing Messages .................................. 5, 96, 97
Error Messages .............................................. 228
Extension Telephone.................................. 47, 48
External Telephone .......................................... 22
External Telephone Answering Device (TAD)
................................................................. 3, 22
External Two-Line TAD .................................. 20
D
Dark Document ............................................... 63
Date and Time.................................................. 36
Delayed Fax ..................................................... 66
Delayed Timer ................................................. 40
Dial Pad Keys ................................................ 4, 5
Dialing Mode ................................................... 35
Difficulties ..................................................... 234
Digital Camera............................................... 119
DISCONNECTED ........................................ 228
Distinctive Ringing.................................... 51, 52
Document .................................................. 55, 63
DOCUMENT JAM ............................... 228, 229
Document Size and Resolution ................. 55, 56
Document Tray ............................................ 8, 12
Document Wire Extension ........................... 8, 11
DOS ............................................................... 147
DOS Printing ................................................. 147
Double Ringing ............................................... 43
Draft............................................................... 108
Dual Access ..................................................... 57
F
F/T OGM ......................................................... 44
F/T Ring Time ........................................... 43, 47
Fax-Back System .................................. i, 71, 227
Fax Calling Tones .............................................. 2
Fax Forwarding ................................. 81, 82, 104
FAX Mode ......................................................... 2
Fax Receive Code ............................................ 44
Fax Receiving Tones ......................................... 2
Fax Redial........................................................ 57
Fax Storage ...................................................... 83
Fax Tones........................................................... 2
FAX/TEL Mode ..................................... 3, 43, 47
FCC Notices .................................................. 215
Feeder ............................................................ 151
Fine Resolution................................................ 56
Fixed Reduction............................................... 45
Flexible Memory Settings ............................... 92
Function Mode................................................. 29
Function Selection Table ................................. 30
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Light Document ............................................... 63
Loading Paper.......................................... 13, 141
Location ............................................................. 9
Logo............................................................... 156
G
Glossary ......................................................... 247
Glossy Paper ...................... 25, 26, 112, 122, 160
Graphics......................................................... 156
Gray Scale ..................................................... 223
Group Dialing ............................................ 67, 68
Groups for Broadcasting.................................. 75
M
Maintenance .................................. 242, 243, 245
Maintenance Utility Program ................ 147, 148
Manual Dialing ................................................ 77
Manual Feed Slot........................................... 142
Manual Mode................................................... 41
Manual Transmission....................................... 57
Match Monitor ............................................... 157
Maximum Message Time ................................ 97
Media ............................................................. 154
Memory ............................................... 9, 89, 103
Memory Board (Option) ............ ii, 211, 212, 213
MEMORY FULL Message............................ 116
Memory Status List ......................................... 89
Memory Storage .............................................. 40
Message Center Mode ............................... 42, 91
Message Indicator Light ................................ 4, 5
Message Storage .............................................. 93
MFC-7100 Series DOS Tools ........................ 148
Mode .............................................................. 4, 5
Monitor Calibration ....................................... 159
Mono Copy .................................................... 4, 5
MSG CTR OGM ............................................. 93
Multi-Function Link Pro Mode ..................... 138
Multi-purpose Sheet Feeder ............................ 11
Multiple Copies ............................................. 106
Multiple Resolution ......................................... 68
H
Halftone ......................................................... 157
Handset ........................................................ 8, 10
Handset Volume ............................................... 39
Handshake ......................................................... 2
Hearing Aid Compatible ................................ 215
HELP ......................................................... 1, 4, 5
Hold ......................................................... 4, 5, 79
I
ICM Recording Monitor .................................. 98
Ink Cartridges
................. 8, 15, 16, 17, 18, 19, 237, 238, 239
Ink Dot Counter ....................................... 16, 245
INK EMPTY ................................................. 228
Ink Management .................................... 4, 5, 243
Inserting Spaces ............................................... 37
Installation ......................................................... 7
Internet Faxing............................................... 177
Interrupting ...................................................... 70
Interval ............................................................... 2
J
Jacks .......................................................... 19, 20
N
L
NEAR EMPTY.............................................. 228
NO RESPONSE/BUSY................................. 228
Normal ........................................................... 154
NOT REGISTERED...................................... 228
NTSC ............................................................. 119
LCD (Liquid Crystal Display) ....................... 4, 5
Left Arrow ..................................................... 4, 5
Legal Document ............................................ 107
Letter Document ............................................ 107
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I N D E X
256
Power ............................... 9, 10, 40, 73, 173, 174
Power Cord .................................................. 8, 10
Power Switch ..................................... 10, 15, 220
Print Area ......................................................... 27
Print Head ................................................ 17, 244
Print Quality (Testing & Improving) ............. 236
Print Size ................................................... 26, 34
Printer .................................................... 139, 147
Printer Adjustment Tab .................................. 160
Printer Driver ......................................... 140, 149
PRINTER JAM ..................................... 228, 229
Printer Platen ................................................. 242
Printing ........ 48, 62, 66, 89, 90, 95,120,121, 147
Priority Key ........................................... 4, 5, 144
PRIVATE CALL.............................................. 53
Pulse ................................................................ 35
O
OGM (Outgoing Message) ........................ 23, 93
On-Screen Programming ................................. 29
On/OffLine Key..................................... 4, 5, 144
One Color ................................................ 34, 115
One-Touch Dialing ............ 57, 71, 72, 74, 78, 79
One Touch List ................................................ 89
Optional Memory .......................................... 211
Orientation ..................................................... 151
Original Type ........................................... 34, 113
OUT-OF-AREA............................................... 53
Overseas Mode ................................................ 64
P
Packing List ....................................................... 8
Packing for Shipment .................................... 239
Paging ...................................... 81, 82, 83, 93, 99
Paper ................................................ 25, 150, 226
Paper jam ....................................................... 230
Paper Size ................................................ 46, 226
Paper Source .................................................. 151
Paper Specifications ........................................ 26
Paper Tab ....................................................... 149
Paper Thickness Adjustment Lever ............... 141
Paper Tray.......................................................... 8
Paper Type ................................ 4, 5, 34, 96, 128
Paper Wire Extension ........................................ 8
Parallel Interface Cable ................................. 131
Pause ................................................................ 79
PBXs ................................................................ 21
PC Printing .................................................... 147
Photo ........................................ 56, 109, 156, 157
Photocopies.................................................... 108
Pick-up Roller................................................ 243
PIN................................................................. 100
Playing Messages .................................... 4, 5, 95
Polling........................................................ 48, 69
Q
Quality ..................................................... 34, 153
Quality/Color Tab .......................................... 153
Questions ....................................................... 234
R
Record................................................................ 5
Recording a Conversation ............................... 99
Redial/Pause ............................................ 4, 5, 57
Reduced Copies ............................................. 106
Reduction......................................................... 45
Remote Access Code ............................... 86, 102
Remote Code ................................................... 47
Remote Commands ......................................... 86
Remote Retrieval ............................................. 85
Replacing lnk Cartridges ............................... 243
Reports............................................................. 89
Reset Key....................................................... 4, 5
Resolution .......................................... 4, 5, 56, 68
Reverse Order ................................................ 152
Right Arrow ................................................... 4, 5
Ring Delay ........................................... 31, 42, 98
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I N D E X
257
Ring Volume .................................................... 40
RJ11 Jack ......................................................... 19
Roll Over Phone Lines .................................... 19
Test Print.......................................... 33, 159, 236
Test Sheet Procedure ......................................... 2
Toll Saver......................................................... 98
Tone/Pulse ....................................................... 35
Tone Signals on Pulse Line ............................. 80
Transmission Verification Report .............. 89, 90
Transparencies ........................................... 25, 26
Triplex Adapter ................................................ 19
Troubleshooting ............................................. 227
Two-Line Phone System...................... 19, 20, 21
Type of Original ............................................ 113
S
Safety Instructions ......................................... 219
Scaling ........................................................... 151
Scanner .......................................................... 242
Scroll................................................................ 30
Sequential Polling Receive .............................. 50
Set .................................................................. 4, 5
SET CARTRIDGES ...................................... 228
Setting Up .......................................................... 7
Shift ............................................................... 4, 5
Shipping......................................................... 239
Single Color ................................................... 115
Software Installation...................................... 132
SORT ............................................................. 106
Speaker Low/High ......................................... 4, 5
Speaker Phone ............................................... 4, 5
Speaker Volume ............................................... 39
Special Characters ........................................... 38
Speed Dial ................................... 4, 5, 73, 74, 78
STACK .......................................................... 106
Specifications ................................................ 223
Standard Resolution......................................... 56
Start ............................................................... 4, 5
Station ID................................... 2, 36, 37, 38, 66
Stop ................................................................ 4, 5
Suggestions (For Troubleshooting) ............... 227
Super Fine Resolution ............................. 56, 154
U
User Settings.................................................... 89
V
VCR ............................................................... 119
Vertical Alignment ......................................... 160
Video Camera ................................................ 119
Video Game ................................................... 119
Video Printing........................ 120, 121, 122, 123
Video Type..................................................... 122
Vivid Color .................................................... 157
Voice Calls ....................................................... 77
Voice Messages........................ 91, 92, 95, 96, 97
Volume
Beeper .......................................................... 39
Handset ........................................................ 39
Ring.............................................................. 40
Speaker ........................................................ 39
W
T
WARMING UP ............................................. 228
Warranties-Notice of Disclaimer ................... 221
Windows® 3.1 or 3.11 ............................ 130, 137
Windows® 95 or 98 ................................ 130, 137
Windows NT® Workstation
TAD (Telephone Answering
Device)............................. 3, 20, 21, 22, 23, 42
Telephone Answer Code ............................ 46, 47
Telephone Index (Tel-index) ........................ 4, 5
Telephone Line Cord ................................... 8, 10
Temporary Cover Page .................................... 60
Version 4.0 ......................................... 130, 134
World Wide Web......................................... i, 227
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I N D E X
258
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Year 2000 Compliant
Brother is addressing the Year 2000 related
issues for all Brother fax machines and
multi-function centers. Our focus is to ensure
that our bundled third party software will
continuetoproperlyprocessdate/timedataafter
January 1, 2000.
Brotherfaxmachinesandmulti-functioncenters
will function properly after January 1, 2000,
provided that all non-Brother hardware,
software and firmware used by our customers
in connection or combination with Brother fax
machines, MFCs and bundled software,
accurately exchange date data with the
Brother products.
Please continue to check our Web page for
updates at http://www.brother.com. All
remedies will be provided to individual
customers via software patches through
software download or from Brother
Customer Service.
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®
Brother International Corporation
100 Somerset Corporate Boulevard
P.O. Box 6911
Bridgewater, NJ 08807–0911 USA
Brother International Corporation (Canada) Ltd.
1 rue Hôtel de Ville,
Dollard-des-Ormeaux, QC, CANADA H9B 3H6
Visit us on the World Wide Web
http://www.brother.com
These machines are made for use in the USA and CANADA only. We cannot recommend
using them overseas because it may violate the Telecommunications Regulations of that
country and the power requirements of your Multi-Function Center may not be compatible
with the power available in foreign countries. Using USA or CANADA models overseas is
at your own risk and will void your warranty.
Manufactured by Brother Industries Ltd. whose quality system
is registered by BSI and JQA.
*
5
UU1298001
Printed in Japan
BSI Certificate of registration No. FM27214
JQA Certificate of registration No. JQA-0367
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