Brother All in One Printer model 575 User Manual

FAX-575  
®
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Brother numbers  
IMPORTANT  
For technical help, you must call the country where you bought  
the fax machine. Calls must be made from within that country.  
Register your product (USA only)  
By registering your product with Brother International Corporation,  
you will be recorded as the original owner of the product.  
Your registration with Brother:  
may serve as confirmation of the purchase date of your product  
should you lose your receipt;  
may support an insurance claim by you in the event of product  
loss covered by insurance; and,  
will help us notify you of enhancements to your product and  
special offers.  
Please complete and fax the Brother Warranty Registration and  
Test Sheet, or for your convenience and most efficient way to  
register your new product, register on-line at  
Frequently Asked Questions (FAQs)  
You can find more information about Brother products on the World  
Wide Web. From product specification sheets to Frequently Asked  
Questions (FAQs), it is all there. Visit us at:  
For Customer Service  
In USA:  
1-800-284-4329 (voice)  
1-901-379-1215 (fax)  
1-800-284-3238  
(TTY service for the hearing-impaired)  
In Canada: 1-877-BROTHER (voice)  
(514) 685-4898 (fax)  
Service Center Locator (USA only)  
For the location of a Brother authorized service center, call  
1-800-284-4357.  
Service Center Locations (Canada only)  
For the location of a Brother authorized service center, call  
1-877-BROTHER.  
i
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Brother fax back system (USA only)  
Brother has installed an easy-to-use fax back system, so you can  
get instant answers to common technical questions and product  
information for all Brother products. This system is available 24  
hours a day, 7 days a week. You can use the system to receive  
faxed instructions and an Index of fax back subjects.  
In USA only: 1-800-521-2846  
Ordering accessories and supplies  
For best quality results use only genuine Brother accessories,  
which are available at most Brother retailers. If you cannot find the  
accessory you need and you have a Visa, MasterCard, Discover,  
or American Express credit card, you can order accessories  
directly from Brother. (In the USA, you can visit us online for a  
complete selection of the Brother accessories and supplies that  
are available for purchase.)  
In USA:  
1-888-879-3232 (voice)  
1-800-947-1445 (fax)  
In Canada: 1-877-BROTHER (voice)  
DESCRIPTION  
ITEM  
Print Cartridge and a Refill (1 set per box) PC-501  
2 Refills for use in PC-501 Print Cartridge PC-402RF  
Telephone Line Cord  
Telephone Handset  
Handset Curled Cord  
Paper Wire Extension  
Document Support  
Paper Tray  
LG3077001  
LF3800002  
LG3768004  
LF3814001  
LF8268001  
LF3926001  
LF3929001  
QPD 120  
User’s Guide  
Surge Protection Device with Telephone  
Line Protection (2 outlets)  
Surge Protection Device with Telephone  
Line Protection (8 outlets)  
FX 120  
ii  
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Notice - Disclaimer of Warranties  
(USA and Canada)  
BROTHER’S LICENSOR(S), AND THEIR DIRECTORS,  
OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY  
BROTHER’S LICENSOR) MAKE NO WARRANTIES,  
EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION  
THE IMPLIED WARRANTIES OF MERCHANTABILITY AND  
FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE  
SOFTWARE. BROTHER’S LICENSOR(S) DOES NOT  
WARRANT, GUARANTEE OR MAKE ANY  
REPRESENTATIONS REGARDING THE USE OR THE  
RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF  
ITS CORRECTNESS, ACCURACY, RELIABILITY,  
CURRENTNESS OR OTHERWISE. THE ENTIRE RISK AS TO  
THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS  
ASSUMED BY YOU. THE EXCLUSION OF IMPLIED  
WARRANTIES IS NOT PERMITTED BY SOME STATES IN  
THE USA AND SOME PROVINCES IN CANADA. THE ABOVE  
EXCLUSION MAY NOT APPLY TO YOU.  
IN NO EVENT WILL BROTHER’S LICENSOR(S) BE LIABLE  
TO YOU FOR ANY CONSEQUENTIAL, INCIDENTAL OR  
INDIRECT DAMAGES (INCLUDING DAMAGES FOR LOSS OF  
BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF  
BUSINESS INFORMATION, AND THE LIKE) ARISING OUT  
OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN  
IF BROTHER’S LICENSOR HAS BEEN ADVISED OF THE  
POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME  
STATES IN THE USA AND SOME PROVINCES IN CANADA  
DO NOT ALLOW THE EXCLUSION OR LIMITATION OF  
LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL  
DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY TO  
YOU. IN ANY EVENT BROTHER’S LICENSOR’S LIABILITY  
TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE  
WHATSOEVER, AND REGARDLESS OF THE FORM OF THE  
ACTION (WHETHER IN CONTRACT, TORT (INCLUDING  
NEGLIGENCE), PRODUCT LIABILITY OR OTHERWISE),  
WILL BE LIMITED TO $50.  
Compilation and Publication Notice  
Under the supervision of Brother Industries Ltd., this User’s  
Guide has been compiled and published, covering the latest  
product descriptions and specifications.  
The contents of this User’s Guide and the specifications of this  
product are subject to change without notice.  
Brother reserves the right to make changes without notice in the  
specifications and materials contained herein and shall not be  
responsible for any damages (including consequential) caused  
by reliance on the materials presented, including but not limited  
to typographical and other errors relating to the publication.  
iii  
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Brother® One Year Limited Warranty and  
Replacement Service (USA only)  
Who is covered:  
• This limited warranty ("warranty") is given only to the original end-use/retail  
purchaser (referred to in this warranty as "Original Purchaser") of the  
accompanying product, consumables and accessories (collectively  
referred to in this warranty as "this Product").  
• If you purchased a product from someone other than an authorized Brother  
reseller in the United States or if the product was used (including but not  
limited to floor models or refurbished product), prior to your purchase you  
are not the Original Purchaser and the product that you purchased is not  
covered by this warranty.  
What is covered:  
• This Product includes a Machine and Consumable and Accessory Items.  
Consumable and Accessory Items include but are not limited to print  
heads, toner, drums, ink cartridges, print cartridges, refill ribbons, therma  
PLUS paper and thermal paper.  
• Except as otherwise provided herein, Brother warrants that the Machine  
and the accompanying Consumable and Accessory Items will be free from  
defects in materials and workmanship, when used under normal  
conditions.  
• This warranty applies only to products purchased and used in the United  
States. For products purchased in, but used outside, the United States,  
this warranty covers only warranty service within the United States (and  
does not include shipping outside the United States).  
What is the length of the Warranty Periods:  
• Machines: one year from the original purchase date.  
• Accompanying Consumable and Accessory Items: 90 days from the  
original purchase date or the rated life of consumable, whichever comes  
first.  
What is NOT covered:  
This warranty does not cover:  
(1) Physical damage to this Product;  
(2) Damage caused by improper installation, improper or abnormal use,  
misuse, neglect or accident (including but not limited to transporting this  
Product without the proper preparation and/or packaging);  
(3) Damage caused by another device or software used with this Product  
(including but not limited to damage resulting from use of non  
Brother®-brand parts and Consumable and Accessory Items);  
(4) Consumable and Accessory Items that expired in accordance with a  
rated life; and,  
(5) Problems arising from other than defects in materials or workmanship.  
(6) Normal Periodic Maintenance Items, such as Paper Feeding Kit, Fuser  
and Laser Units.  
This limited warranty is VOID if this Product has been altered or modified in  
any way (including but not limited to attempted warranty repair without  
authorization from Brother and/or alteration/removal of the serial number).  
What to do if you think your Product is eligible for warranty service:  
Report your issue to either our Customer Service Hotline at 1-800-284-4329  
for Fax, MFC and DCP and 1-800-276-7746 for Printers, or to a Brother  
Authorized Service Center within the applicable warranty period. Supply  
Brother or the Brother Authorized Service Center with a copy of your dated  
bill of sale showing that this Product was purchased within the U.S. For the  
name of local Brother Authorized Service Center(s), call 1-800-521-2846.  
What Brother will ask you to do:  
After contacting Brother or a Brother Authorized Service Center, you may be  
required to deliver (by hand if you prefer) or send the Product properly  
packaged, freight prepaid, to the Authorized Service Center together with a  
photocopy of your bill of sale. You are responsible for the cost of  
shipping, packing product, and insurance (if you desire). You are also  
responsible for loss or damage to this Product in shipping.  
What Brother will do:  
If the problem reported concerning your Machine and/or accompanying  
Consumable and Accessory Items is covered by this warranty and if you first  
reported the problem to Brother or an Authorized Service Center within the  
applicable warranty period, Brother or its Authorized Service Center will  
repair or replace the Machine and/or accompanying Consumable and  
Accessory Items at no charge to you for parts or labor. The decision as to  
whether to repair or replace the Machine and/or accompanying Consumable  
and Accessory Items is made  
iv  
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Brother® One Year Limited Warranty and  
Replacement Service (USA only)  
by Brother in its sole discretion. Brother reserves the right to supply a  
refurbished or remanufactured replacement Machine and/or accompanying  
Consumable and Accessory Items and use refurbished parts provided such  
replacement products conform to the manufacturer's specifications for new  
product/parts. The repaired or replacement Machine and/or accompanying  
Consumable and Accessory Items will be returned to you freight prepaid or  
made available for you to pick up at a conveniently located Authorized  
Service Center.  
If the Machine and/or accompanying Consumable and Accessory Items are  
not covered by this warranty (either stage), you will be charged for shipping  
the Machine and/or accompanying Consumable and Accessory Items back  
to you and charged for any service and/or replacement parts/products at  
Brother's then current published rates.  
The foregoing are your sole (i.e., only) and exclusive remedies under  
this warranty.  
What happens when Brother elects to replace your Machine:  
When a replacement Machine is authorized by Brother, and you have  
delivered the Machine to an Authorized Service Center, the Authorized  
Service Center will provide you with a replacement Machine after receiving  
one from Brother. If you are dealing directly with Brother, Brother will send  
to you a replacement Machine with the understanding that you will, after  
receipt of the replacement Machine, supply the required proof of purchase  
information, together with the Machine that Brother agreed to replace. You  
are then expected to pack the Machine that Brother agreed to replace in the  
package from the replacement Machine and return it to Brother using the  
pre-paid freight bill supplied by Brother in accordance with the instructions  
provided by Brother. Since you will be in possession of two machines,  
Brother will require that you provide a valid major credit card number.  
Brother will issue a hold against the credit card account number that you  
provide until Brother receives your original Product and determines that your  
original Product is entitled to warranty coverage. Your credit card will be  
charged up to the cost of a new Product only if: (i) you do not return your  
original Product to Brother within five (5) business days; (ii) the problems  
with your original Product are not covered by the limited warranty; (iii) the  
proper packaging instructions are not followed and has caused damage to  
the product; or (iv) the warranty period on your original Product has expired  
or has not been sufficiently validated with a copy of the proof of purchase (bill  
of sale). The replacement Machine you receive (even if refurbished or  
remanufactured) will be covered by the balance of the limited warranty  
period remaining on the original Product, plus an additional thirty (30) days.  
You will keep the replacement Machine that is sent to you and your original  
Machine shall become the property of Brother. Retain your original  
Accessory Items and a copy of the return freight bill, signed by the  
courier.  
Limitations:  
Brother is not responsible for damage to or loss of any equipment, media,  
programs or data related to the use of this Product. Except for that repair or  
replacement as described above, Brother shall not be liable for any direct,  
indirect, incidental or consequential damages or specific relief. Because  
some states do not allow the exclusion or limitation of consequential or  
incidental damages, the above limitation may not apply to you.  
THIS WARRANTY IS GIVEN IN LIEU OF ALL OTHER WARRANTIES,  
WRITTEN OR ORAL, WHETHER EXPRESSED BY AFFIRMATION,  
PROMISE, DESCRIPTION, DRAWING, MODEL OR SAMPLE. ANY AND  
ALL WARRANTIES OTHER THAN THIS ONE, WHETHER EXPRESS OR  
IMPLIED, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY  
AND FITNESS FOR  
DISCLAIMED.  
A
PARTICULAR PURPOSE, ARE HEREBY  
• This Limited Warranty is the only warranty that Brother is giving for this  
Product. It is the final expression and the exclusive and only statement of  
Brother's obligations to you. It replaces all other agreements and  
understandings that you may have with Brother or its representatives.  
• This warranty gives you certain rights and you may also have other rights  
that may vary from state to state.  
• This Limited Warranty (and Brother's obligation to you) may not be  
changed in any way unless you and Brother sign the same piece of paper  
in which we (1) refer to this Product and your bill of sale date, (2) describe  
the change to this warranty and (3) agree to make that change.  
Important: We recommend that you keep all original packing materials, in  
the event that you ship this Product.  
© 2003 Brother International Corporation  
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BROTHER MULTIFUNCTION CENTER/FACSIMILE  
MACHINE LIMITED WARRANTY  
(Canada only)  
Pursuant to this limited warranty of 1 year from the date of purchase for  
labour and parts, Brother International Corporation (Canada) Ltd.  
(“Brother”), or its Authorized Service Centers, will repair this MFC/Facsimile  
machine free of charge if defective in material or workmanship. This Limited  
Warranty does not include cleaning, consumables (including, without  
limitation, print cartridges, print head, toner and drum) or damage caused by  
accident, neglect, misuse or improper installation or operation, any damage  
caused from service, maintenance, modifications, or tampering by anyone  
other than a Brother Authorized Service Representative, or from the use of  
supplies or consumable items that are non-Brother products. Operation of  
the MFC/Facsimile machine in excess of the specifications or with the Serial  
Number or Rating Label removed shall be deemed abuse and all repairs  
thereafter shall be the sole liability of the end-user/purchaser. In order to  
obtain warranty service, the MFC/Facsimile machine must be delivered or  
shipped freight prepaid by the end user/purchaser to a “Brother” Authorized  
Service Center, together with your Proof of Purchase in the form of a Sales  
Receipt.  
For laser products: Failure to remove the Toner Cartridge (and Toner Drum  
Unit on applicable models) during shipping will cause severe damage to the  
MFC/Facsimile and will VOID the Warranty. (Refer to your User’s Guide for  
proper packaging.)  
For ink-jet products: Do not remove the ink cartridges during shipping.  
Damage to your print head resulting from packing without the ink cartridges  
will VOID your warranty. (Refer to your User’s Guide for proper packaging.)  
BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR  
IMPLIED INCLUDING, WITHOUT LIMITATION, ANY IMPLIED  
WARRANTIES OF MERCHANTABILITY OR FITNESS FOR  
A
PARTICULAR PURPOSE, EXCEPT TO THE EXTENT THAT ANY  
WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED.  
No oral or written information, advice or representation provided by Brother,  
its Authorized Service Centers, Distributors, Dealers, Agents or employees,  
shall create another warranty or modify this warranty. This warranty states  
Brother’s entire liability and your exclusive remedy against Brother for any  
failure of the MFC/Facsimile machine to operate properly.  
Neither Brother nor anyone else involved in the development, production, or  
delivery of this MFC/Facsimile machine shall be liable for any indirect,  
incidental, special, consequential, exemplary, or punitive damages,  
including lost profits, arising from the use of or inability to use the product,  
even if advised by the end user/purchaser of the possibility of such  
damages. Since some Provinces do not allow the above limitation of liability,  
such limitation may not apply to you.  
This Limited Warranty gives you specific legal rights and you may also have  
other rights which vary from Providence to Providence.  
Warranty Service is available at Brother Authorized Service Centers  
throughout Canada. For Technical Support or for the name and  
location of your nearest Authorized Service Center call  
1-877-BROTHER.  
Internet support: [email protected] or browse  
Brother’s Web Site: www.brother.com  
Brother International Corporation (Canada) Ltd.  
1 Rue Hôtel de Ville  
Dollard-Des-Ormeaux, QC H9B 3H6  
vi  
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Safety precautions  
To use the fax machine safely  
Please refer to these instructions for later reference and before  
attempting any maintenance.  
WARNING  
There are high voltage  
electrodes inside the fax  
machine. Before you clean the  
fax machine, make sure you  
have unplugged the telephone  
line cord first and then the power cord from the AC power  
outlet.  
Do not handle the plug with wet  
hands. Doing this might cause  
an electrical shock.  
After you have just used the fax  
machine, some internal parts are  
extremely HOT! Please be  
careful.  
WARNING  
Use caution when installing or modifying telephone lines. Never  
touch telephone wires or terminals that are not insulated unless  
the telephone line has been disconnected at the wall jack.  
Never install telephone wiring during a lightning storm. Never  
install a telephone jack in a wet location.  
This product must be installed near an AC power outlet that is  
easily accessible. In case of emergencies, you must disconnect  
the power cord from the AC power outlet to shut off power  
completely.  
To reduce the risk of shock or fire, use only a No.26 AWG or  
larger telecommunication line cord.  
vii  
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WARNING  
IMPORTANT SAFETY INSTRUCTION  
When using your telephone equipment, basic safety  
precautions should always be followed to reduce the risk of  
fire, electric shock and injury to persons, including the  
following:  
1. Do not use this product near water, for example, near a  
bath tub, wash bowl, kitchen sink or washing machine, in a  
wet basement or near a swimming pool.  
2. Avoid using this product (other than a cordless type)  
during an electrical storm. There may be a remote risk of  
electric shock from lightning.  
3. Do not use this product to report a gas leak in the vicinity  
of the leak.  
SAVE THESE INSTRUCTIONS  
Choosing a location  
Place the fax machine on a flat, stable surface that is free of  
vibration and shocks, such as a desk. Put the fax machine near a  
telephone wall jack and a standard, grounded AC power outlet.  
Choose a location where the temperature remains between 50°F  
and 95°F (10°-35°C).  
Caution  
Avoid placing the fax machine in a high-traffic area.  
Do not place near heaters, air conditioners, water, chemicals,  
or refrigerators.  
Do not expose the fax machine to direct sunlight, excessive  
heat, moisture, or dust.  
Do not connect the fax machine to electrical outlets controlled  
by wall switches or automatic timers.  
Disruption of power can wipe out information in the fax  
machine’s memory.  
Do not connect the fax machine to electrical outlets on the same  
circuit as large appliances or other equipment that might disrupt  
the power supply.  
Avoid interference sources, such as speakers or the base units  
of cordless phones.  
viii  
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Quick Reference Guide  
Storing Speed-Dial numbers  
Sending faxes  
Automatic transmission  
1
2
Press Menu/Set, 6, 2.  
Using the dial pad, enter a  
two-digit Speed-Dial  
location number (00-99),  
and then press Menu/Set.  
1
Insert the document face  
down in the ADF (up to 10  
pages).  
2
3
Enter the fax number you  
want to call.  
3
4
Enter a number (up to 20  
digits), and then press  
Menu/Set.  
Press Fax Start.  
Enter a name (up to 15  
characters) or leave it  
blank, and then press  
Menu/Set.  
Receiving faxes  
Select Receive Mode  
1
Press Receive Mode to  
select FAX ONLY,  
5
6
Press or to select the  
type of number and press  
Menu/Set.  
FAX/TEL,  
TAD:ANSWER MACH.or  
MANUAL. If you select  
FAX/TEL, make sure you  
set Ring Delay and F/T  
Ring Time. (See Setting  
Press Stop/Exit.  
Dialing operations  
One-Touch Dialing  
1
2
Insert the document face  
down in the ADF.  
Press the One-Touch key  
of the number you want to  
call.  
Storing numbers  
3
Press Fax Start.  
Storing One-Touch Dial  
numbers  
Speed-Dialing  
1
2
Press Menu/Set, 6, 1.  
Press a One-Touch key  
where you want to store a  
number.  
1
2
Insert the document face  
down in the ADF.  
Press  
3
4
Enter a number (up to 20  
digits), and then press  
Menu/Set.  
Search/Speed-Dial, then  
press  
#
and the two-digit  
Speed-Dial number  
.
Enter a name (up to 15  
characters) or leave it  
blank, and then press  
Menu/Set.  
3
Press Fax Start.  
5
6
Press or to select the  
type of number and press  
Menu/Set.  
Press Stop/Exit.  
ix  
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Using Search  
1
2
Insert the document face  
down in the ADF.  
Press Search/Speed Dial  
and use the dial pad to  
enter the first letter of the  
name you are looking for.  
3
4
Press  
the memory.  
or  
to search  
Press Fax Start, when the  
LCD shows the name you  
want to call.  
Making copies  
Making a single copy  
1
2
Insert the document face  
down in the ADF.  
Press Copy/Reports  
twice.  
Sorting multiple copies  
1
Insert the document face  
down in the ADF.  
2
3
Press Copy/Reports.  
Enter the number of  
copies you want (up to  
99).  
4
5
Press Menu/Set.  
Press or to select  
SORT, and then press  
Copy/Reports.  
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Table of Contents  
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Speed-Dialing ............................................................ 6-1  
xii  
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xiii  
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Introduction  
1
Using this Guide  
Throughout this Guide you’ll see special symbols alerting you to  
important warnings, notes and actions. Special fonts identify keys  
you should press, messages that appear on the LCD, and  
important points or related topics.  
Bold  
Bold typeface identifies specific keys on the fax  
machine control panel.  
Italics  
Italicized typeface emphasizes an important  
point or refers you to a related topic.  
Courier  
Courier typeface identifies the messages on the  
LCD of the fax machine.  
Warnings inform you what to do to avoid possible personal  
injury.  
Electrical Hazards alert you to a possible electrical shock.  
Cautions specify procedures you must follow or avoid to  
prevent possible damage to the fax machine.  
Notes tell you how you should respond to a situation that may  
arise or give tips about how the current operation works with  
other features.  
Improper Setup alerts you to devices and operations that are  
not compatible with the fax machine.  
Finding information  
All the chapter headings and subheadings are listed in the Table of  
Contents. You will be able to find information about a specific  
feature or operation by checking the Index at the back of this  
Guide.  
Introduction 1 - 1  
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Fax Test Sheet and Product Registration (USA only)  
After setting your Station ID, please fill in the Test Sheet included  
with the fax machine and fax it to Brother’s Automated Fax  
Response System as your first transmission. This will check that  
your fax machine is working properly.  
To get a response, you must have set up your Station ID.  
In USA only: 1-877-268-9575 (fax)  
When your Test Sheet is received, a Confirmation Sheet and  
Product Registration form will be sent back to your fax machine.  
Please fill in the form and return it to complete your registration.  
1 - 2 Introduction  
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Part names  
Front view  
4 Document  
Support  
5 Paper Wire  
Extension  
1 Telephone  
Line Cord  
6 Paper Tray  
2 Telephone Handset  
7 Paper Guides  
8 Control Panel  
3 Handset Curled  
Cord  
9 Cover Open  
Lever  
No. Name  
Description  
1
2
3
Telephone Line Cord  
Telephone Handset  
Handset Curled Cord  
Connect the fax machine to a telephone  
wall jack.  
Use when receiving or making voice  
calls.  
Use to connect the handset to the fax  
machine.  
4
5
6
7
8
Document Support  
Paper Wire Extension  
Paper Tray  
Supports the document in the ADF.  
Supports the paper in the paper tray.  
Load paper here.  
Paper Guides  
Press and slide to fit the document width.  
Control Panel  
Use the keys and display to control the  
fax machine.  
9
Cover Open Lever  
To open the top cover, lift this lever.  
Back view  
10 External  
Telephone Line  
Jack  
11 Telephone  
Line Jack  
No. Name  
Description  
10 External Telephone Line Plug in the telephone line of an external  
Jack (EXT.)  
telephone or TAD here.  
11 Telephone Line Jack  
Plug in the telephone line here.  
(LINE)  
Introduction 1 - 3  
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Control panel overview  
1
2
13  
12  
11  
3
4
5
6
7
8
9
10  
1 LCD (Liquid Crystal Display)  
Displays messages on the screen to help you set up and use  
your fax machine.  
2 Dial Pad  
Use these keys to dial telephone and fax numbers and as a  
keyboard for entering information into the fax machine.  
The # key lets you temporarily switch the dialing type during a  
telephone call from "PULSE" to "TONE". (Canada Only)  
3 Hook  
Lets you dial telephone and fax numbers without lifting the  
handset.  
4 Hold/Caller ID  
Lets you place calls on hold. Also, lets you view or print the  
Caller ID list.  
5 Redial/Pause  
Redials the last number you called. It also inserts a pause in  
Quick-Dial numbers.  
6 Search/Speed Dial  
Lets you look up numbers stored in the dialing memory and lets  
you dial stored numbers by pressing # and a two-digit number.  
7 Receive Mode  
Use to select how your fax machine will handle incoming calls.  
8 Resolution  
Adjusts the resolution when you send a fax or make a copy.  
9 Stop/Exit  
Stops a fax, cancels an operation or exits from the menu.  
: Fax Start  
Starts an operation, such as sending a fax.  
A Copy/Reports  
With document in the ADF: Makes a copy. Without document in  
the ADF: Lets you access the Reports menu.  
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B One-Touch Keys  
These keys give you instant access to previously stored  
Quick-Dial numbers.  
C Navigation Keys:  
Menu/Set  
The same key is used for menu and set operations.  
Lets you access the menu to program and store your settings in  
the fax machine.  
or  
Press to scroll forward or backward to see a menu selection.  
OR—  
You can press these keys to adjust the beeper, ring or speaker  
volume.  
or  
Press to scroll through the menus and options.  
You can also use these keys to do a numerical search for stored  
numbers.  
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About fax machines  
Custom features  
Do you have Voice Mail on the phone line?  
If you have Voice Mail on the phone line where you will install your  
new fax machine, there is a strong possibility that Voice Mail and  
the fax machine may conflict with each other while receiving  
incoming calls.  
Why should there be problems?  
Since both the fax machine and Voice Mail will pick up the call after  
the number of rings you have set, each of them has the ability to  
keep the other from receiving calls.  
For example, if your Voice Mail is set to answer after two rings and  
the fax machine is set to answer after four, your Voice Mail will stop  
the fax machine from receiving faxes.  
If you set Voice Mail and the fax machine to answer after the same  
number of rings, there is no way of knowing which one will answer  
first. It is important to remember that neither Voice Mail nor the fax  
machine can pass the call back to the other after the call has been  
answered.  
How can you avoid possible problems?  
A very good way to avoid problems like the one mentioned, is to  
get a second phone number on your present phone line.  
Many people with Voice Mail choose this service, which is called  
‘Distinctive Ring’, and they are very satisfied with it.  
Another way to avoid possible problems is to replace your Voice  
Mail with an answering machine. Your fax machine is designed to  
work with an answering machine or TAD (telephone answering  
device).  
1 - 6 Introduction  
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Fax tones and handshake  
When someone is sending a fax, the fax machine sends fax calling  
tones (CNG tones). These are quiet, intermittent beeps every  
4-seconds. You’ll hear them after you dial and press Fax Start and  
they will continue for about 60 seconds after dialing. During that  
time, the sending machine must begin the “handshake” with the  
receiving machine.  
Each time you use automatic procedures to send a fax, you are  
sending CNG tones over the phone line. You’ll soon learn to listen  
for these quiet beeps each time you answer a phone on your fax  
line, so you will know if you are receiving a fax message.  
The receiving fax responds with fax receiving tones, which are  
loud, chirping sounds. A receiving fax chirps for about 40 seconds  
over the phone line, and the LCD shows RECEIVE.  
If the fax machine is set to the FAX ONLYmode, it will answer every  
call automatically with fax receiving tones. If the other person  
hangs up, the fax machine will continue to send the “chirps” for  
about 40 seconds, and the LCD continues to show RECEIVE. To  
cancel the receiving, press Stop/Exit.  
The fax ‘handshake’ is the time in which the sending machine’s  
CNG tones and the receiving machines “chirps” overlap. This must  
be for at least 2 to 4 seconds, so the fax machines can understand  
how each is sending and receiving the fax. The handshake cannot  
begin until the call is answered, and the CNG tones only last for  
about 60 seconds after the number is dialed. So it is important for  
the receiving machine to answer the call in as few rings as  
possible.  
When you have an external Telephone Answering Device  
(TAD) on your fax line, your TAD will decide the number of  
rings before the call is answered.  
Pay special attention to the directions for connecting a TAD in  
ECM (Error Correction Mode)  
The Error Correction Mode (ECM) is a way for the fax machine to  
check a fax transmission while it is in progress. ECM transmissions  
are only possible between machines that both have this feature. If  
they do, you may send and receive fax messages that are  
continuously being checked by the fax machine.  
The fax machine must have enough memory for this feature to  
work.  
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Connections  
Connecting an external telephone  
You can connect a separate telephone (or telephone answering  
device) directly to your fax machine as shown in the diagram  
below.  
Connect the telephone’s line cord to the jack labeled EXT. in the  
side of the fax machine.  
.
Extension  
Telephone  
External  
Telephone  
Whenever this phone (or TAD) is in use, the LCD shows  
EXT. TEL IN USE, and, if the fax handset is lifted, an alarm  
sounds.  
To disconnect the call on the external phone and switch to the fax,  
lift the handset and press Hook.  
Connecting an external telephone answering device  
(TAD)  
Sequence  
You may choose to connect an answering device. However, when  
you have an external TAD on the same telephone line as the fax  
machine, the TAD answers all calls and the fax machine “listens”  
for fax calling (CNG) tones. If it hears them, the fax machine takes  
over the call and receives the fax. If it doesn’t hear CNG tones, the  
fax machine lets the TAD continue playing your outgoing message  
so your caller can leave you a voice message.  
The TAD must answer within four rings (the recommended setting  
is two rings). The fax machine cannot hear CNG tones until the  
TAD has answered the call, and with four rings there are only 8 to  
10 seconds of CNG tones left for the fax “handshake”. Make sure  
you carefully follow the instructions in this manual for recording  
your outgoing message. We do not recommend using the toll saver  
feature on your external answering machine if it exceeds four rings.  
If you do not receive all your faxes, you must reset the setting  
on your external TAD to four rings or less.  
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If you subscribe to your telephone company’s Distinctive Ring  
service:  
You may connect an external TAD to a separate wall jack only  
if you subscribe to your telephone company’s Distinctive Ring  
service, have registered the distinctive ring pattern on the fax  
machine, use that number as a fax number and set your fax  
machine’s Receive mode to MANUAL. The recommended  
setting is four rings on the external TAD when you have the  
telephone company’s Distinctive Ring Service.  
If you do not subscribe to Distinctive Ring service:  
You must plug your TAD into the EXT. jack of the fax machine.  
If your TAD is plugged into a wall jack, both your fax machine  
and the TAD will try to control the phone line. (See illustration  
on page 1-10.)  
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Unless you are using Distinctive Ring, do not connect a  
TAD elsewhere on the same phone line.  
TAD  
TAD  
Connections  
The external TAD must be plugged into the side of the fax machine,  
into the jack labeled EXT. The fax machine cannot work properly if  
you plug the TAD into a wall jack (unless you are using Distinctive  
Ring).  
1
2
Plug the telephone line cord from the wall jack into the back  
side of the fax machine, in the jack labeled LINE.  
Plug the telephone line cord from your external TAD into the  
back side of the fax machine, in the jack labeled EXT. (Make  
sure this cord is connected to the TAD at the TAD’s telephone  
line jack, and not its telephone set jack.)  
3
Set your external TAD to four rings or less. (The fax machine’s  
Ring Delay setting does not apply.)  
4
5
6
Record the outgoing message on your external TAD.  
Set the TAD to answer calls.  
Set the Receive Mode to TAD:ANSWER MACH..  
Recording outgoing message (OGM) on an external  
TAD  
Timing is important in recording this message. The message sets  
up the ways to handle both manual and automatic fax reception.  
1
Record 5 seconds of silence at the beginning of your  
message. (This allows the fax machine time to listen for the  
fax CNG tones of automatic transmissions before they stop.)  
2
3
Limit your speaking to 20 seconds.  
End your 20-second message by giving your Fax Receive  
Code for people sending manual faxes. For example:  
“After the beep, leave a message or send a fax by pressing  
51 and Start.”  
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We recommend beginning your OGM with an initial 5-second  
silence because the fax machine cannot hear fax tones over  
a resonant or loud voice. You may try omitting this pause, but  
if the fax machine has trouble receiving, then you must  
re-record the OGM to include it.  
Special line considerations  
Roll Over phone lines  
A roll over phone system is a group of two or more separate  
telephone lines that pass incoming calls to each other if they are  
busy. The calls are usually passed down or “rolled over” to the next  
available phone line in a preset order.  
The fax machine can work in a roll over system as long as it is the  
last number in the sequence, so the call cannot roll away. Do not  
put the fax machine on any of the other numbers; when the other  
lines are busy and a second fax call is received, the fax call would  
be transferred to a line that does not have a fax machine. The fax  
machine will work best on a dedicated line.  
Two-Line phone system  
A two-line phone system is nothing more than two separate phone  
numbers on the same wall outlet. The two phone numbers can be  
on separate jacks (RJ11) or combined into one jack (RJ14). Your  
fax machine must be plugged into an RJ11 jack. RJ11 and RJ14  
jacks may be equal in size and appearance and both may contain  
four wires (black, red, green, yellow). To test the type of jack, plug  
in a two-line phone and see if it can access both lines. If it can, you  
must separate the line for the fax machine.  
Converting telephone wall outlets  
There are three ways to convert to an RJ11 jack. The first two ways  
may require assistance from the telephone company. You can  
change the wall outlets from one RJ14 jack to two RJ11 jacks. Or,  
you can have an RJ11 wall outlet installed and slave or jump one  
of the phone numbers to it.  
The third way is the easiest: Buy a triplex adapter. You can plug a  
triplex adapter into an RJ14 outlet. It separates the wires into two  
separate RJ11 jacks (Line 1, Line 2) and a third RJ14 jack (Lines  
1 and 2). If the fax machine is on Line 1, plug the fax machine into  
L1 of the triplex adapter. If the fax machine is on Line 2, plug it into  
L2 of the triple adapter.  
Triplex Adapter  
RJ14  
RJ11  
RJ14  
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Installing fax machine, external two-line TAD and  
two-line telephone  
When you are installing an external two-line telephone answering  
device (TAD) and a two-line telephone, the fax machine must be  
isolated on one line at both the wall jack and at the TAD. The most  
common connection is to put the fax machine on Line 2, which is  
explained in the following steps. The back of the two-line TAD must  
have two telephone jacks: one labeled L1 or L1/L2, and the other  
labeled L2. You will need at least three telephone line cords, the  
one that came with the fax machine and two for your external  
two-line TAD. You will need a fourth line cord if you add a two-line  
telephone.  
1
2
Place the two-line TAD and the two-line telephone next to the  
fax machine.  
Plug one end of the telephone line cord for the fax machine  
into the L2 jack of the triplex adapter. Plug the other end into  
the LINE jack on the back side of the fax machine.  
3
4
Plug one end of the first telephone line cord for your TAD into  
the L1 jack of the triplex adapter. Plug the other end into the  
L1 or L1/L2 jack of the two-line TAD.  
Plug one end of the second telephone line cord for your TAD  
into the L2 jack of the two-line TAD. Plug the other end into  
the EXT. jack on the left side of the fax machine.  
Triplex Adapter  
Two Line Phone  
External Two Line TAD  
Fax Machine  
You can keep two-line telephones on other wall outlets as always.  
There are two ways to add a two-line telephone to the fax  
machine’s wall outlet. You can plug the telephone line cord from  
the two-line telephone into the L1+L2 jack of the triplex adapter. Or,  
you can plug the two-line telephone into the TEL jack of the  
two-line TAD.  
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Multi-Line connections (PBX)  
Most offices use a central telephone system. While it is often  
relatively simple to connect the fax machine to a key system or a  
PBX (Private Branch Exchange), we suggest that you contact the  
company that installed your telephone system and ask them to  
connect the fax machine for you. It is advisable to have a separate  
line for the fax machine.  
If the fax machine is to be connected to a multi-line system, ask  
your installer to connect the unit to the last line on the system. This  
prevents the unit from being activated each time a telephone call is  
received.  
If you are installing the fax machine to work with a PBX  
1
It is not guaranteed that the unit will operate correctly under all  
circumstances with a PBX. Any cases of difficulty should be  
reported first to the company that handles your PBX.  
2
If all incoming calls will be answered by a switchboard  
operator, it is recommended that the Receive Mode be set to  
MANUAL. All incoming calls should initially be regarded as  
telephone calls.  
Custom features on your phone line  
If you have Voice Mail, Call Waiting, RingMaster, an answering  
service, an alarm system or other custom feature on one phone  
line it may create a problem with the operation of your fax machine.  
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Paper  
2
About paper  
Handling and using plain paper  
Store paper in its original packaging, and keep it sealed. Keep the  
paper flat and away from moisture, direct sunlight and heat.  
Paper specifications for the paper tray  
Size:  
letter, legal  
Weight:  
Thickness:  
Capacity:  
17 to 24 lb (64 to 90 g/m2)  
0.003 to 0.0047 in. (0.08 to 0.12 mm)  
up to 50 sheets (under the following conditions:  
temperature 23°C, humidity 50%)  
The fax machine can only scan an image 8.2 in. (208 mm)  
wide, regardless of how wide the paper is.  
Do not use cardboard, newspaper or fabric.  
Do not use paper:  
that is extremely shiny or highly textured  
that was previously printed by a printer  
that cannot be arranged uniformly when stacked  
that is made with a short grain  
that is curled, wrinkled, folded, ripped, stapled, paper-  
clipped, pasted, or taped  
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How to load paper  
To load paper  
Before you add paper, remove all of the paper from the paper tray.  
1
Fan the stack of paper well to avoid paper jams and  
mis-feeds.  
Tap the stack of paper so the edges are even.  
2
Gently insert the paper.  
The side to be printed on must be face down.  
Paper  
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On-Screen Programming  
3
User-friendly programming  
The fax machine is designed to be easy to use with LCD on-screen  
programming using the navigation keys. User-friendly  
programming helps you take full advantage of all the menu  
selections the fax machine has to offer.  
Since your programming is done on the LCD, we have created  
step-by-step on-screen instructions to help you program the fax  
machine. All you need to do is follow the instructions as they guide  
you through the menu selections and programming options.  
Menu table  
You can probably program the fax machine without the User’s  
Guide if you use the Menu table that begins on page 3-3. These  
pages will help you understand the menu selections and options  
that are found in the fax machine programs.  
You can program the fax machine by pressing Menu/Set,  
followed by the menu numbers.  
For example to set RESOLUTIONto FINE:  
Press Menu/Set, 3, 4 and or to select FINE.  
Press Menu/Set.  
Memory Storage  
If there is a power failure, you will not lose your menu settings  
because they are stored permanently. Temporary settings (such  
as Contrast, Overseas Mode, and so on) will be lost. You may also  
have to reset the date and time.  
3 - 1 On-Screen Programming  
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Navigation keys  
Access the menu  
Go to the next menu level  
Accept an option  
Scroll through the current  
menu level  
Go back to the previous menu  
level  
Go forward to the next menu  
level  
Exit the menu  
You can access the menu mode by pressing Menu/Set.  
When you enter the menu, the LCD  
scrolls.  
SELECT  
& SET  
Press 1 for Initial Setup  
OR—  
1.INITIAL SETUP  
2.SETUP RECEIVE  
3.SETUP SEND  
Press 2 for Setup Receive menu  
OR—  
Press 3 for Setup Send menu  
OR—  
Press 4 for Cancel Job menu  
OR—  
4.CANCEL JOB  
Press 5 for Interrupt menu  
OR—  
5.INTERRUPT  
Press 6 for Set Quick-Dial menu  
OR—  
6.SET QUICK-DIAL  
7.SETUP REPORTS  
8.REMOTE FAX OPT  
0.MISCELLANEOUS  
Press 7 for Setup Reports menu  
OR—  
Press 8 for Remote Fax Opt menu  
OR—  
Press 0 for Miscellaneous menu  
You can scroll more quickly through each menu level by pressing  
the arrow key (or ) for the direction you want. Select an option  
by pressing Menu/Set when that option appears on the LCD.  
Then the LCD shows the next menu level.  
Press or to scroll to your next menu selection.  
Press Menu/Set. When you finish setting an option, the LCD  
shows ACCEPTED.  
On-Screen Programming 3 - 2  
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Press the Menu numbers.  
(ex. Press 1, 1 for Date/Time)  
OR—  
to  
exit  
to select  
to select  
Options  
to accept  
Main  
Menu  
Menu  
Selections  
Descriptions  
Page  
1.DATE/TIME  
Puts the date and time on 4-1  
the LCD and in the  
headings of faxes you  
send.  
2.STATION  
ID  
Program your name and  
fax number to appear on  
each page you fax.  
3.BEEPER  
OFF  
LOW  
HIGH  
Adjust the volume level of 4-4  
the beeps that sound  
when you press a key, an  
error occurs or a  
document is sent or  
received.  
4.VOLUME  
AMPLIFY  
ON  
For the hearing-impaired, 4-5  
(PERMANENT/ you can set the volume to  
TEMPORARY)  
OFF  
the VOL AMPLIFY:ON  
setting on a permanent or  
temporary basis.  
5.AUTO  
ON  
Changes for Daylight  
Saving Time  
DAYLIGHT OFF  
automatically.  
6.TONE/PULSE TONE  
(For Canada  
Only)  
Selects the dialing mode. 4-6  
PULSE  
7.LOCAL  
LANGUAGE FRENCH  
(For Canada  
ENGLISH  
Allows you to change the  
LCD Language to  
French.  
See  
French  
manual.  
Only)  
1.RING  
DELAY  
04  
03  
02  
01  
00  
Sets the number of rings 5-2  
before your fax machine  
answers in FAX/TEL or  
FAX ONLY mode.  
2.F/T RING 70  
Sets pseudo/double-ring  
time in FAX/TEL Mode.  
TIME  
40  
30  
20  
3.EASY  
RECEIVE  
ON  
SEMI  
OFF  
Receive fax messages  
without pressing the  
Fax Start key.  
The factory setting (option) is shown in bold.  
3 - 3 On-Screen Programming  
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Press the Menu numbers.  
(ex. Press 1, 1 for Date/Time)  
OR—  
to  
exit  
to select  
to select  
to accept  
Main  
Menu  
Menu  
Selections  
Options  
Descriptions  
Page  
4.REMOTE  
CODE  
ON  
(
OFF  
You can answer all calls  
at an extension or  
external phone and use  
codes to turn the fax  
machine on or off. You  
can personalize these  
codes.  
51, #51)  
5.AUTO  
ON  
Reducessize of incoming 5-4  
faxes.  
REDUCTION OFF  
6.PAPER  
LETTER  
LEGAL  
A4  
Selects size of paper for  
fax receiving  
7.POLLING  
RX  
Sets up your fax machine 5-6  
to poll another fax  
machine.  
1.COVERPG  
SETUP  
NEXT FAX ONLY Automatically sends a  
ON  
OFF  
programmable cover  
page or prints a sample  
PRINT SAMPLE coverpage.  
2.COVERPAGE  
Program a customized  
message for fax cover  
page.  
MSG  
3.CONTRAST AUTO  
LIGHT  
DARK  
Change the lightness or  
darkness of the faxes you  
send.  
4.RESOLUTION STANDARD  
FINE  
Allows you to change  
resolutions page by  
page.  
S.FINE  
PHOTO  
5.OVERSEAS ON  
If you are having difficulty 6-8  
sending faxes overseas,  
set this to on.  
MODE  
OFF  
6.CALL  
RESERVE  
ON  
OFF  
You can send a fax, then 6-9  
speak or print a sample  
PRINT SAMPLE call back message.  
The factory setting (option) is shown in bold.  
On-Screen Programming 3 - 4  
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Press the Menu numbers.  
(ex. Press 1, 1 for Date/Time)  
OR—  
to  
exit  
to select  
to select  
Options  
to accept  
Main  
Menu  
Menu  
Selections  
Descriptions  
Page  
7.DELAYED  
FAX  
Set the time of day in 24 6-10  
hour format that the  
delayed faxes will be  
sent.  
8.POLLED TX ON  
OFF  
Set up your fax machine 6-11  
with a document to be  
retrieved by another fax  
machine.  
9.MEMORY TX NEXT FAX ONLY You can send faxes from  
ON  
OFF  
memory.  
Cancel a delayed fax or  
polling job.  
Send a fax now, even if  
you have your fax  
machine set to send a fax  
later, or if you have it set  
for Polling.  
1.ONE-TOUCH  
Stores One-Touch Dial  
numbers, so you can dial  
by pressing one key.  
DIAL  
2.SPEED-DIAL  
Stores Speed-Dial  
numbers, so you can dial  
by pressing only a few  
keys.  
3.SETUP  
GROUPS  
Sets up a Group number 7-4  
for Broadcasting.  
1.TRANSMISSION ON  
Initial setup for  
OFF  
TransmissionVerification  
Report and Fax Journal  
period.  
2.JOURNAL  
EVERY 30 FAXES  
EVERY 6 HOURS  
EVERY 12 HOURS  
EVERY 24 HOURS  
EVERY 2 DAYS  
EVERY 7 DAYS  
OFF  
PERIOD  
The factory setting (option) is shown in bold.  
3 - 5 On-Screen Programming  
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Press the Menu numbers.  
(ex. Press 1, 1 for Date/Time)  
OR—  
to  
exit  
to select  
to select  
Options  
to accept  
Main  
Menu  
Menu  
Selections  
Descriptions  
Page  
1.FWD/PAGE/ OFF  
Sets the fax machine to  
FAX FORWARD forward fax messages, to  
PAGING call your pager, or to  
STORE  
FAX STORAGE store incoming faxes in  
the memory so you can  
retrieve them while you  
are away from your fax  
machine.  
2.REMOTE  
ACCESS  
---  
You must set your own  
code for Remote  
Retrieval.  
3.PRINT FAX  
Print incoming faxes  
stored in the memory.  
1.COMPATIBILITY NORMAL  
BASIC  
If interference on your  
phone line interrupts your  
faxes, try the ‘BASIC’  
setting.  
2.DISTINCTIVE ON  
Use with phone company 5-8  
Distinctive Ring service  
to registerthe ring pattern  
with the fax machine.  
OFF  
SET  
3.CALL  
ON  
Lets you use the  
WAITING ID OFF  
telephone company’s  
Call Waiting/ Caller ID  
subscriber service.  
4.CALLER ID  
(US only)  
Uses the telephone  
company’s Distinctive  
Ring subscriber service  
to display the caller’s  
name or number on the  
fax machine as it rings.  
The factory setting (option) is shown in bold.  
On-Screen Programming 3 - 6  
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Initial Setup  
4
Getting started  
Setting the Date and Time  
When the fax machine is not in use, it will display the date and time.  
If you set up the Station ID the date and time displayed by your fax  
machine will be printed on every fax you send. If there is a power  
failure, you may have to reset the date and time.  
1
2
Press Menu/Set, 1, 1.  
1.DATE/TIME  
Enter the last two digits of the  
year.  
Press Menu/Set.  
3
4
5
6
Enter two digits for the month.  
Press Menu/Set.  
(For example, enter 09 for September, or 10 for October.)  
Enter two digits for the day.  
Press Menu/Set.  
(For example, enter 06.)  
Enter the time in 24-Hour format.  
Press Menu/Set.  
(For example, enter 15:25 for 3:25 P.M.)  
Press Stop/Exit.  
The LCD now shows the date and time whenever the fax  
machine is in Standby mode.  
Turning on Automatic Daylight Savings Time  
You can set the fax machine to change automatically for Daylight  
Savings Time. It will reset itself forward one hour in the Spring and  
backward one hour in the Fall. Make sure you have set the correct  
day and time in the DATE/TIMEsetting. The default setting is OFF.  
1
2
Press Menu/Set, 1, 5.  
5.AUTO DAYLIGHT  
Press or to select ON(or  
OFF).  
Press Menu/Set.  
Press Stop/Exit.  
3
4 - 1 Initial Setup  
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Setting the Station ID  
You should store your name or company name and fax number so  
they print on all fax pages that you send. The telephone number  
will appear only on cover pages and call back messages.  
1
2
Press Menu/Set, 1, 2.  
2.STATION ID  
Enter your fax number (up to  
20 digits).  
Press Menu/Set.  
You must enter a fax number to continue (up to 20 digits).  
If you do not enter a fax number, you cannot enter any more  
information.  
You can not enter a hyphen.  
Enter your telephone number (up to 20 digits).  
Press Menu/Set.  
3
4
Use the dial pad to enter your name (up to 20 characters).  
Press Menu/Set.  
(See Entering text below.)  
5
Press Stop/Exit.  
The LCD will show the date and time.  
If the Station ID has already been programed, the Station ID  
will ask you to press 1 to make a change or 2 to exit without  
changing the setting.  
Entering text  
When you are setting certain menu selections, such as the Station  
ID, you may need to type text into the fax machine. Most number  
keys have three or four letters printed on them. The keys for 0, #  
and  
do not have printed letters because they are used for  
special characters.  
By pressing the appropriate dial pad key repeatedly, you can  
access the character you want.  
Press  
Key  
one  
time  
two  
times  
three  
times  
four  
times  
five  
times  
2
3
4
5
6
7
8
9
A
D
G
J
B
E
H
K
N
Q
U
X
C
F
I
2
3
4
5
6
S
8
Z
A
D
G
J
L
M
P
T
O
R
V
Y
M
7
T
9
W
Initial Setup 4 - 2  
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Inserting spaces  
To enter a space in the fax number, press  
numbers. To enter a space in the name, press  
characters.  
once between  
twice between  
Making corrections  
If you entered a letter incorrectly and want to change it, press  
to  
move the cursor under the incorrect character. Then press  
Stop/Exit. All the letters above and to the right of the cursor will be  
deleted. Re-enter the correct characters. You can also back up and  
type over incorrect letters.  
Repeating letters  
If you need to enter a character that is on the same key as the  
previous character, press  
you press the key again.  
to move the cursor to the right before  
Special characters and symbols  
Press , # or 0, and then press  
or  
to move the cursor under  
the special character or symbol you want. Then press Menu/Set to  
select it.  
Press  
for  
for  
for  
(space) ! " # $ % & ’ ( )  
: ; < = > ? @ [ ] ^ _  
É À È Ê Î Ç Ë Ö 0  
+ , - . /  
Press #  
Press 0  
NOTICE  
The Telephone Consumer Protection Act of 1991 makes it  
unlawful for any person to use a computer or electronic device to  
send any message via a telephone fax machine unless such  
messages clearly contain, in a margin at the top or bottom of each  
transmitted page, or on the first page of the transmission, the date  
and time it is sent and an identification of the business or other  
entity or other individual sending the message and the telephone  
number of the sending machines or such business, other entity or  
individual.  
To program this information into the fax machine, see Setting the  
4 - 3 Initial Setup  
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Setting the Beeper Volume  
You can change the beeper volume. The default (factory) setting is  
LOW. When the beeper is on, the fax machine will beep when you  
press a key, make a mistake or after you send or receive a fax.  
1
2
Press Menu/Set, 1, 3.  
3.BEEPER  
Press or to select LOW,  
HIGHor OFF.  
Press Menu/Set.  
Press Stop/Exit.  
3
Setting the Speaker Volume  
You can adjust the speaker volume by pressing Hook, and then  
selecting a speaker volume level.  
Press  
or  
to adjust the volume level.  
The LCD shows the setting you are choosing. Each key press  
changes the volume to the next setting. The new setting will remain  
until you change it again.  
Choosing the Handset Volume (For Volume Amplify)  
Before you begin to use your fax machine, you must decide if you  
need to set the handset volume to VOL AMPLIFY: ON?for a user  
who is hearing-impaired. The AMPLIFY volume level complies with  
FCC standards.  
VOLUME AMPLIFY: OFF  
This default setting is appropriate if none of the users are  
hearing-impaired. During a conversation, users can press  
or  
on the control panel to adjust the volume to LOWor  
HIGH. When the handset is replaced, the handset volume will  
remain until you change it again.  
Initial Setup 4 - 4  
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VOLUME AMPLIFY: ON–TEMPORARY  
This setting is appropriate if some of the users are  
hearing-impaired. During a conversation, users can press  
or  
on the control panel to adjust the volume to LOWor  
HIGH. When the handset is replaced, the handset volume returns  
to the default setting of LOW.  
VOLUME AMPLIFY:ON–PERMANENT  
Choose VOL AMPLIFY: ON?–PERMANENT?if all of the users are  
hearing-impaired. During a conversation, users can press  
or  
on the control panel to adjust the volume to LOWor  
HIGH. When the handset is replaced, the handset volume returns  
to the default setting of amplify.  
When you press  
or  
on the control panel to adjust  
the volume, the LCD shows the setting you are choosing.  
Each key press changes the volume to the next setting.  
It is important that you do not choose PERMANENTunless all  
users are hearing-impaired. Otherwise, the default setting of  
amplify may damage the hearing of some users.  
Setting Volume Amplify  
Volume Amplify) on page 4-4 before you do the following  
steps:  
1
2
Press Menu/Set, 1, 4.  
4.VOLUME AMPLIFY  
If none of the users are  
hearing-impaired, press or to select  
VOL AMPLIFY:OFF?, and then press Menu/Set and go to  
Step 4.  
OR—  
If some or all of the users are hearing-impaired, press or ▼  
to select VOL AMPLIFY:ON?, and then press Menu/Set.  
3
4
If all the users are hearing-impaired, press or to select  
PERMANENT?, and then press Menu/Set.  
OR—  
If only some of the users are hearing-impaired, press or ▼  
to select TEMPORARY, and then press Menu/Set.  
Press Stop/Exit.  
4 - 5 Initial Setup  
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Setting the Ring Volume  
You can turn the ring off or you can select a ring volume level when  
your machine is idle (not being used).  
Press  
or  
to adjust the volume level. Every time you  
press these keys, the fax machine will ring so you can hear the  
active setting as the LCD shows it. The volume changes with each  
key press. The new setting will stay until you change it again.  
Setting Tone and Pulse dialing mode (Canada Only)  
1
2
Press Menu/Set, 1, 6.  
Press or to select PULSE  
(or TONE).  
6.TONE/PULSE  
Press Menu/Set.  
Press Stop/Exit.  
3
Setting up your area code (USA only)  
If you must dial the area code to call within your area code, do not  
enter this setting.  
1
2
Press Menu/Set, 0, 4.  
4.CALLER ID  
Use the dial pad to enter your  
area code, and then press  
Menu/Set.  
AREA CODE:000  
AREA CODE:908  
3
Press Stop/Exit.  
Initial Setup 4 - 6  
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Setup Receive  
5
Basic receiving operations  
Choosing the Receive Mode  
There are four different Receive Modes for the fax machine. You  
can choose the mode that best suits your needs.  
LCD  
How it works  
When to use it  
FAX ONLY  
(automatic  
receive)  
The fax machine  
automatically  
answers every call  
as a fax.  
For dedicated fax lines.  
FAX/TEL*  
(fax and  
telephone)  
The fax machine  
controls the line and receive lots of fax messages and few  
automatically telephone calls. You cannot have an  
Use this mode if you expect to  
answers every call. answering machine on the same  
If the call is a fax it line, even if it is on a separate wall  
will receive the fax. jack on the same line. You cannot  
If the call is not a fax use the telephone company’s Voice  
it will ring  
Mail in this mode.  
(pseudo/double  
ring) for you to pick  
up the call.  
TAD:ANSWER The external  
Use this mode if you have connected  
an external answering machine to  
MACH.  
answering device  
(with an  
external  
answering  
device)  
(TAD)automatically your machine.  
answers every call. The TAD setting works only with an  
Voice messages  
are stored on the  
external answering machine. Ring  
Delay and F/T Ring Time do not  
external TAD. Fax work in this setting.  
messages are  
printed.  
MANUAL  
(manual  
receive)  
You control the  
phone line and  
Use this mode if you do not receive  
many fax messages, with Distinctive  
must answer every Ring or if you are using a computer  
call yourself.  
on the same line.  
If you answer and hear fax tones,  
wait until the machine takes over the  
call, then hang up. (See Easy  
* In FAX/TELmode you must set the RING DELAYand  
F/T RING TIME. If you have extension phones on the line, keep  
the RING DELAYset to 4 rings.  
5 - 1 Setup Receive  
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Current Receive Mode  
MAN:MANUAL  
09/06 15:25 FAX  
FAX: FAX ONLY  
F/T: FAX/TEL  
TAD: ANSWER MACH.  
To select or change your Receive Mode  
1
Press Receive Mode.  
The LCD shows your current selection.  
FAX ONLY  
FAX/TEL  
TAD:ANSWER MACH.  
MANUAL  
2
Continue to press Receive  
Mode until your new selection  
appears. After 2 seconds, the screen returns to the date and  
time display, along with your new Receive Mode setting.  
If you are changing the Receive Mode while in another  
operation, the screen returns to the current operation display.  
Setting the Ring Delay  
The Ring Delay sets the number of times the fax machine rings  
before it answers in FAX ONLYor FAX/TELmode. If you have  
extension phones on the same line as the fax machine or  
subscribe to the telephone company’s Distinctive Ring service,  
keep the Ring Delay setting of 4. (See Easy Receive on page 5-3  
1
2
Press Menu/Set, 2, 1.  
1.RING DELAY  
Press or to select how  
many times the line will ring before the fax machine answers  
(00, 01, 02, 03, or 04).  
Press Menu/Set.  
(If you select 00, the line won’t ring at all.)  
Press Stop/Exit.  
3
Setup Receive 5 - 2  
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Setting the F/T Ring Time (FAX/TEL mode only)  
If you set the Receive Mode to FAX/TEL, you’ll need to decide how  
long the fax machine will signal you with its special  
pseudo/double-ring when you have a voice call. (If it’s a fax call, the  
fax machine prints the fax.) This pseudo double ringing happens  
after the initial ringing from the phone company. Only the fax  
machine rings and no other phones on the same line will ring with  
the special pseudo/double-ring. However, you can still answer the  
call on any extension phone (in a separate wall jack) on the same  
1
2
Press Menu/Set, 2, 2.  
2.F/T RING TIME  
Press or to select how  
long the fax machine will ring to alert you that you have a voice  
call (20, 30, 40 or 70 seconds).  
Press Menu/Set.  
Press Stop/Exit.  
3
Even if the caller hangs up during the pseudo/double-ringing,  
the fax machine will continue to ring for the set time.  
Easy Receive  
When you use this feature, you don’t have to press Fax Start or the  
Fax Receive Code  
5 1 when you answer a fax call and hear  
calling beeps. Just hold the handset and wait a few seconds.  
Selecting ONallows the fax machine to receive fax calls  
automatically, even if you lift the machine’s handset or the handset  
of an extension or external phone. When you see RECEIVEon the  
LCD or when you hear “chirps” through the handset of an  
extension phone connected to another wall jack, just replace the  
handset and the fax machine will do the rest. SEMIlets the fax  
machine receive the fax only if you’ve answered it at the fax  
machine.  
If you have set this feature to EASY RECEIVE:ON, but your  
machine does not automatically connect a fax call when  
you lift an external or extension phone handset, press the  
Fax Receive Code  
5 1. At the machine lift the handset  
and then press Fax Start.  
If you send faxes from a computer on the same phone line  
and the machine intercepts them, set this feature to  
EASY RECEIVE:OFF.  
Selecting EASY RECEIVE:OFFmeans you’ll have to  
activate the machine yourself by pressing Fax Start.  
OR—  
Press  
5 1 on the external or extension phone if you are  
not at your machine.  
1
2
Press Menu/Set, 2, 3.  
3.EASY RECEIVE  
Use or to select ON, SEMI  
or OFF.  
Press Menu/Set.  
Press Stop/Exit.  
3
5 - 3 Setup Receive  
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Printing a reduced incoming fax (Auto Reduction)  
If you choose ON, the fax machine automatically reduces an  
incoming fax to fit on one page of Letter or Legal size paper,  
regardless of the paper size of the document. The fax machine  
calculates the reduction ratio by using the page size of the  
document and your Paper Size setting (Menu/Set, 2, 6).  
1
2
Press Menu/Set, 2, 5.  
5.AUTO REDUCTION  
Use or to select ON(or  
OFF).  
Press Menu/Set.  
Press Stop/Exit.  
3
If you receive faxes that are split on two pages, turn on this  
setting. If the document is too long, however, the fax  
machine may print it on two pages.  
When Auto Reduction is turned on and an incoming  
document is smaller than your paper, no reduction will take  
place, and you will get the same size as the sender’s  
document.  
Setting Paper Size  
You can use three sizes of paper for printing your faxes—Letter,  
Legal and A4. When you change the type of paper in the paper  
tray, you will need to change the setting for paper size at the same  
time, so your machine can fit an incoming fax on the page.  
1
2
Press Menu/Set, 2, 6.  
6.PAPER  
Press or to select  
LETTER, LEGALor A4.  
Press Menu/Set.  
Press Stop/Exit.  
3
Receiving a fax at the end of a conversation  
At the end of a conversation you can ask the other party to fax you  
information before you both hang up.  
1
2
3
Ask the other party to place the document in their machine  
and to press Start. Tell the other party to wait until the fax  
machine sends receiving tones (chirps) before hanging up.  
When you hear the other machine’s CNG tones (beeps),  
press Fax Start.  
The LCD shows:  
RECEIVE  
Replace the handset.  
Setup Receive 5 - 4  
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Advanced receiving operations  
Operation from extension telephones  
If you answer a fax call on an extension telephone, or an external  
telephone in the EXT. jack of the machine, you can make the fax  
machine take the call by using the Fax Receive Code. When you  
press the Fax Receive Code  
5 1, the fax machine starts to  
receive a fax. (See Easy Receive on page 5-3.)  
If the fax machine answers a voice call and pseudo/double-rings  
for you to take over, use the Telephone Answer Code # 5 1 to take  
the call at an extension phone. (See Setting the F/T Ring Time  
If you answer a call and no one is on the line, you should assume  
that you’re receiving a manual fax.  
At an extension phone (on a separate telephone wall jack),  
press  
5 1, wait for fax-receiving tones (chirps), and then  
hang up.  
At an external phone (connected to the fax machine’s EXT  
jack), press 5 1 and wait for the phone to be disconnected  
before you hang up (the LCD shows RECEIVE).  
Your caller will have to press the Start key to send the fax.  
For FAX/TEL mode only  
When the fax machine is in FAX/TEL mode, it will use the F/T Ring  
Time (pseudo/double-ringing) to alert you to pick up a voice call.  
If you’re at an extension or external phone, you’ll need to lift the  
handset during the F/T Ring Time and then press # 5 1 between  
the double rings. If no one is on the line, or if someone wants to  
send you a fax, send the call back to the fax machine by pressing  
5 1.  
Using a cordless external handset  
If your cordless telephone is connected to the EXT. jack of the fax  
machine and you typically carry the cordless handset elsewhere, it  
is easier to answer calls during the Ring Delay. If you let the fax  
machine answer first, you will have to answer using the cordless  
and then go to the fax machine so you can press Hook to transfer  
the call to the cordless handset.  
5 - 5 Setup Receive  
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Changing the remote codes  
Remote Codes might not work with some telephone systems. The  
preset Fax Receive Code is  
5 1. The preset Telephone Answer  
Code is # 5 1.  
If you are always disconnected when accessing your external  
TAD remotely, try changing the Fax Receive Code,  
Telephone Answer Code, or Activation Voice Code to other  
three-digit codes using numbers 0-9,  
or #.  
1
2
Press Menu/Set, 2, 4.  
4.REMOTE CODE  
Press or to select ON(or  
OFF).  
Press Menu/Set.  
3
4
5
Enter the new Fax Receive Code.  
Press Menu/Set.  
Enter the new Telephone Answer Code.  
Press Menu/Set.  
Press Stop/Exit.  
Printing a fax from the memory  
If you have selected Fax Forwarding, Paging or Fax Storage  
(Menu/Set, 8, 1) you can still print a fax from the memory when you  
are at the fax machine. (See Setting Fax Storage on page 8-3.)  
1
2
3
Press Menu/Set, 8, 3.  
Press Fax Start.  
3.PRINT FAX  
After printing has finished, press Stop/Exit.  
Polling  
Polling is the process of retrieving faxes from another fax machine.  
You can use the fax machine to ‘poll’ other machines, or you can  
have someone poll the fax machine.  
Everyone who is involved in Polling needs to set up their fax  
machines for Polling. When someone polls the fax machine to  
receive a fax, they pay for the call. If you poll someone’s fax  
machine to receive a fax, you pay for the call.  
Some fax machines do not respond to the Polling feature.  
Setting up Polling Receive  
Polling Receive is when you call another fax machine to receive a  
fax from it.  
1
2
Press Menu/Set, 2, 7.  
7.POLLING RX  
Enter the fax number you are  
polling.  
3
Press Fax Start.  
The LCD shows DIALING.  
Setup Receive 5 - 6  
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Setting up Sequential Polling Receive  
The fax machine can ask for faxes from several fax units in a single  
operation (Sequential Polling Receive). Afterwards, a Sequential  
Polling Report will be printed.  
1
2
Press Menu/Set, 2, 7.  
7.POLLING RX  
Enter the fax machines you  
want to poll using One-Touch, Speed-Dial, a Group, or  
Search. For example, for One-Touch 3 and Speed-Dial  
location 09, press One-Touch dial key 3, Search/Speed Dial,  
# and 09.  
3
Press Fax Start. The fax machine will poll each number or  
Group number in turn to receive a fax.  
Press Stop/Exit while the machine is dialing to cancel the  
polling process.  
To cancel all sequential polling receive jobs, press Menu/Set,  
5 - 7 Setup Receive  
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Telephone services  
Your fax machine supports the Caller ID and Distinctive Ring  
subscriber telephone service that some telephone companies  
offer.  
If you have Voice Mail, Call Waiting, RingMaster, an  
answering service, an alarm system or other custom features  
on your telephone line, it may affect the way the fax machine  
If you have Voice Mail on your phone line, please read the  
following carefully.  
Distinctive Ring  
Brother uses the term ‘Distinctive Ring’ but different telephone  
companies have other names for this service such as SmartRing,  
RingMaster, Teen-Ring, Indent-a-Call or Indent-a-Ring.  
What does your telephone company’s ‘Distinctive  
Ring’ do?  
Your telephone company’s Distinctive Ring service allows you to  
have more than one number on the same phone line. If you need  
more than one phone number, it is cheaper than paying for an  
extra line. Each phone number has its own distinctive ring pattern,  
so you will know which phone number is ringing. This is one way  
you can have a separate phone number for your machine.  
Please call your telephone company for availability and rates.  
What does Brother’s ‘Distinctive Ring’ do?  
The Brother fax machine has a Distinctive Ring feature that allows  
you to use your machine to take full advantage of the telephone  
company’s Distinctive Ring service. The new phone number on  
your line can just receive faxes.  
You must pay for your telephone company’s Distinctive Ring  
service before you program the fax machine to work with it.  
Do you have Voice Mail?  
If you have Voice Mail on the phone line that you will install your  
new fax machine on, there is a strong possibility that Voice Mail  
and the fax machine will conflict with each other while receiving  
incoming calls. However, this Distinctive Ring feature allows  
you to use more than one number on your line, so both Voice  
Mail and the machine can work together without any  
problems. If each one has a separate phone number, neither will  
interfere with the other’s operations.  
If you decide to get the Distinctive Ring service from the telephone  
company, you will need to follow the directions below to ‘register’  
the new Distinctive Ring pattern they give you. This is so your  
machine can recognize its incoming calls.  
You can change or cancel the Distinctive Ring pattern at any  
time. You can switch it off temporarily, and turn it back on  
later. When you get a new fax number, make sure you reset  
this feature.  
Setup Receive 5 - 8  
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Before you choose the ring pattern to register  
You can only register one Distinctive Ring pattern with the  
machine. Some ring patterns cannot be registered. The ring  
patterns below are supported by the Brother machine. Register the  
one your telephone company gives you.  
Ring  
Pattern  
Rings  
1
long-long  
2
3
4
short-long-short  
short-short-long  
very long (normal pattern)  
If the ring pattern you received is not on this chart, please call  
your telephone company and ask for one that is shown.  
The machine will only answer calls to its registered number.  
The first two rings are silent on the machine. This is because  
the fax must «listen» to the ring pattern (to compare it to the  
pattern that was ‘registered’). (Other telephones on the same  
line will ring.)  
If you program the machine properly, it will recognize the  
registered ring pattern of the ‘fax number’ within 2 ring patterns  
and then answer with a fax tone. When the ‘voice number’ is  
called, the machine will not answer.  
Registering the Distinctive Ring pattern  
Very important  
After you have set the Distinctive Ring feature to ON, the receive  
mode is set to MANUALautomatically. Unless you have a TAD or  
Voice Mail set up on the Distinctive Ring number, MANUALmode  
means you must answer all the calls yourself. You can not change  
the receive mode to the other mode while the Distinctive Ring is set  
to on.  
1
2
Press Menu/Set, 0, 2.  
Press or to select SET?.  
Press Menu/Set.  
2.DISTINCTIVE  
3
Press or to select the stored ring pattern you want to use.  
Press Menu/Set.  
(You will hear each pattern as you scroll through the four  
patterns. Make sure you choose the pattern that the  
telephone company gave you.)  
4
Press Stop/Exit.  
Distinctive Ring is now set to on.  
5 - 9 Setup Receive  
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Turning off the Distinctive Ring  
1
2
Press Menu/Set, 0, 2.  
Press or to select OFF.  
Press Menu/Set.  
2.DISTINCTIVE  
3
Press Stop/Exit.  
If you turn off Distinctive Ring, the machine will stay in MANUAL  
receive mode. You will need to set the Receive Mode again.  
Caller ID  
The Caller ID feature lets you use the Caller ID subscriber  
service offered by many local telephone companies. This  
service displays the telephone number, or name if it is  
available, of your caller as the line rings.  
After a few rings, the LCD shows the telephone number of your  
caller (and name if available). Once you pick up the handset, the  
Caller ID information disappears from the LCD, but the call  
information remains stored in the Caller ID memory.  
You will see the first 16 characters of the number (or name).  
OUT OF AREAdisplay means call originated outside your Caller  
ID service area.  
PRIVATE CALLdisplay means the caller has intentionally  
blocked transmission of information.  
Caller ID service varies with different carriers. Call your local  
telephone company to determine the kind of service available in  
your area.  
Caller ID Log  
Your machine stores up to 30 of the last Caller IDs received into  
your machine’s memory in the Caller ID Log. When the thirty-first  
call comes in, information about the first call is erased. You can  
print the report or scroll through Caller ID information to review  
those calls made to your machine.  
Printing the Caller ID Log  
1
2
Press Hold/Caller ID.  
CALLER ID LOG  
To print the Caller ID Log,  
press Fax Start.  
PRESS START KEY  
Setup Receive 5 - 10  
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Viewing the Caller ID Log  
1
2
Press Hold/Caller ID.  
CALLER ID LOG  
01)MARY  
After two seconds, press or  
to scroll through the Caller  
ID Log.  
02)TOM HENDERSON  
03)ABC COMPANY  
3
4
When you want to see detailed  
information for a displayed ID  
(phone number and date and  
time call was received) press  
Menu/Set.  
03)ABC COMPANY  
03)9087772837  
03)02/01 12:00  
DIAL:PRESS START  
To continue viewing the Caller  
ID Log (Step 2), press or .  
OR—  
To exit the Caller ID Log, press Stop/Exit.  
Returning a call from the Log  
You can scroll through the Caller ID Log and select a call to return  
automatically. (See page 5-10.)  
(For USA Only) You must set up your AREA CODE in advance.  
1
2
Press Hold/Caller ID.  
CALLER ID LOG  
03)ABC COMPANY  
03)9087772837  
03)02/01 12:00  
DIAL:PRESS START  
Press or to scroll through  
the Caller ID Log and when  
you see a call you want to  
return immediately, press  
Menu/Set.  
3
4
To begin dialing, press  
Fax Start.  
Begin speaking when the other party answers.  
This feature may not be available in certain areas of the USA  
and Canada.  
If your dialing plan does not follow the standard 1 + area code  
+ 7-digit number dialing system for calling outside your area  
code, you may experience problems returning calls  
automatically from the Caller ID Log. Your machine will  
automatically dial “1” plus the area code for any number that  
does not originate in your area code. If this is not the  
procedure followed by your dialing plan you will not be able to  
return calls automatically.  
5 - 11 Setup Receive  
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Registering a Caller ID number  
You can set up a caller in the Caller ID Log as a One-Touch or  
Speed Dial number.  
1
2
Press Hold/Caller ID.  
CALLER ID LOG  
After two seconds, press or  
to scroll through the Log and when you see a caller you  
want to register, press Menu/Set.  
3
To register the caller as a  
One-Touch number, press the  
One-Touch key where you  
03)ABC COMPANY  
03)9087772837  
want the number to be stored.  
03)02/01 12:00  
OR—  
DIAL:PRESS START  
To register the caller as a  
Speed-Dial number, press  
Search/Speed Dial and use the dial pad to press the two-digit  
location code (00–99), and then press Menu/Set.  
If the LCD shows REGISTERED, the quick-dial location  
already has a number.  
4
5
Enter the caller’s name, and  
then press Menu/Set.  
NAME:  
Press or to select the type of number, and then press  
Menu/Set:  
FAX  
TEL  
a fax number  
a telephone (voice) number  
FAX/TEL both a fax and telephone number  
CHAIN a number (usually an access code) for chain  
dialing.  
6
Return to Step 2 to store another quick-dial number.  
OR—  
Press Stop/Exit.  
Setup Receive 5 - 12  
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Call Waiting/Caller ID  
The Call Waiting/Caller ID feature lets you use the Call  
Waiting/Caller ID subscriber service offered by many local  
telephone companies. This feature displays the telephone number  
(or name, if available) of Call Waiting Callers on your machine’s  
LCD.  
1
2
Press Menu/Set, 0, 3.  
3.CALLWAITING ID  
Press or to select ON(or  
OFF).  
Press Menu/Set.  
To answer a Call Waiting signal:  
3
To answer a Call Waiting signal while you’re talking on the  
phone, ask the other party if you can put them on Hold to  
catch the other call. The LCD shows the Caller ID.  
4
5
Press Search/Speed Dial to switch to the second call.  
To switch back to the first call, press Search/Speed Dial  
again.  
Either caller can hang up at any time. However, if you hang up  
you will disconnect both callers.  
5 - 13 Setup Receive  
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Setup Send  
6
How to dial  
You can dial in any of the following ways.  
Manual dialing  
Press all of the digits of the phone or fax number.  
One-Touch dialing  
Press the One-Touch key of the location you want to call.  
If the LCD shows NOT REGISTEREDwhen you enter the  
One-Touch number, a number has not been stored for it.  
Speed-Dialing  
Press Search/Speed Dial, #, and then the two digit Speed-Dial  
two digit number  
If the LCD shows NOT REGISTEREDwhen you enter the  
Speed-Dial number, a number has not been stored for it.  
Search  
You can search for names you have stored in One-Touch and  
Speed-Dial memories. Press Search/Speed Dial and the  
navigation keys ( or ) to search.  
To search alphabetically, you can use the dial pad to enter the  
first letter of the name you are looking for.  
To search numerically  
To search alphabetically  
Setup Send 6 - 1  
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Fax Redial  
If you are sending a fax manually and the line is busy, press  
Redial/Pause, and then press Fax Start to try again. If you want  
to make a second call to the last number dialed, you can save time  
by pressing Redial/Pause and Fax Start.  
Redial/Pause only works if you dialed from the control panel.  
If you are sending a fax automatically and the line is busy, the fax  
machine will automatically redial one time after five minutes.  
How to fax  
Automatic transmission  
This is the easiest way to send a fax. Documents must be between  
5.8 and 23.7 inches (150 and 600 mm) long and between 5.9 and  
8.5 inches (148 and 210 mm) wide.  
IMPORTANT: Do not pick up the handset or press Hook.  
1
2
Insert the document face down, top edge first in the Automatic  
Document Feeder (ADF).  
Adjust the paper guides to fit the width of your document.  
Paper Guides  
3
Enter the fax number using One-Touch, Speed-Dial, Search  
or the dial pad. (See One-Touch dialing on page 6-1,  
Press Fax Start.  
Do not use paper that is curled, wrinkled, folded, ripped,  
stapled, paper clipped, pasted, or taped.  
Do not use cardboard, newspaper or fabric.  
The ADF can hold up to 10 pages, feeding each one  
individually through the fax machine. Use standard 17 lb-24 lb  
(64 g/m2-90 g/m2) paper when using the ADF; if you are using  
heavier paper, feed each sheet individually to prevent paper  
jams.  
6 - 2 Setup Send  
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Manual transmission  
Manual transmission lets you hear the dialing, ringing and  
fax-receiving tones while sending a fax.  
1
2
Insert the document face down in the ADF.  
Pick up the handset and listen for a dial tone.  
OR—  
Press Hook listen for a dial tone.  
3
Enter the fax number you want to call. (You can enter the  
digits using the dial pad, or you can enter a One-Touch or  
Speed-Dial number, or you can call using Search/Speed  
Dial.)  
4
5
When you hear the fax tone,  
press Fax Start.  
SEND  
If you picked up the handset, hang up.  
Sending a fax at the end of a conversation  
At the end of a conversation you can send a fax to the other party  
before you both hang up.  
1
2
Ask the other party to wait for fax tones (beeps) and then to  
press Start before hanging up.  
Insert the document face down in the ADF.  
Press Fax Start.  
The LCD shows:  
SEND  
3
Replace the handset.  
Basic sending operations  
Sending faxes using multiple settings  
When you send a fax you can choose any combination of these  
settings such as contrast, resolution, overseas mode, delayed fax  
timer, polling transmission or memory transmission.  
After each setting is accepted, the  
OTHER SETTINGS?  
LCD will ask if you want to enter  
more settings:  
1.YES 2.NO  
Press 1 to select more settings. The  
LCD will return to the SETUP SENDmenu.  
OR—  
Press 2 if you have finished choosing settings and go to the next  
step.  
Setup Send 6 - 3  
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Contrast  
If your document is very light or very dark, you may want to set the  
contrast.  
Use LIGHTto make the document darker.  
Use DARKto make the document lighter.  
1
2
3
Insert the document face down in the ADF.  
Press Menu/Set, 3, 3.  
3.CONTRAST  
Press or to select AUTO,  
LIGHTor DARK.  
Press Menu/Set.  
4
Press 1 if you want to choose  
more settings and the LCD will  
return to the SETUP SEND  
menu.  
ACCEPTED  
OTHER SETTINGS?  
1.YES 2.NO  
OR—  
Press 2 if you have finished choosing settings for this page,  
and then go to Step 5.  
5
6
Enter a fax number.  
Press Fax Start to send the fax.  
The fax machine starts scanning the first page.  
Fax resolution  
When you have an document in the ADF you can use the  
Resolution key to change the setting temporarily (for this fax only).  
Press Resolution repeatedly until the LCD shows the setting you  
want.  
STANDARD  
FINE  
Suitable for most typed documents.  
Good for small print and transmits a little  
slower than Standard resolution.  
S.FINE  
PHOTO  
Good for small print or artwork and transmits  
slower than Fine resolution.  
Use when the document has varying shades  
of gray or is a photograph. This has the  
slowest transmission time.  
6 - 4 Setup Send  
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Multiple Resolution Transmission  
Use this feature to select separate resolution settings for each  
page of the fax you are sending. This could be useful if you are  
sending a fax with photos and text, or some pages with small print  
and others with larger print. Resolution settings return to  
STANDARDafter the fax is sent.  
1
2
3
Insert the document face down in the ADF.  
Press Menu/Set, 3, 4.  
Use or to select STANDARD, FINE, S.FINEor PHOTOas  
the resolution for page 1.  
Press Menu/Set.  
4
5
Repeat Step 3 for each page.  
Press Stop/Exit when you are  
finished. The screen displays:  
ACCEPTED  
OTHER SETTINGS?  
1.YES 2.NO  
Press 1 if you want to select  
additional settings. The  
display returns to the SETUP SENDmenu.  
OR—  
Press 2 if you are finished choosing settings, and go to Step  
6. The screen prompts you to enter the fax number you want  
to call.  
6
Enter the fax number, and press Fax Start.  
Canceling a fax in progress  
If you want to cancel a fax, while the fax machine is scanning,  
dialing or sending it, press Stop/Exit.  
Canceling a scheduled job  
You can cancel a fax job that is stored and waiting in  
memory.  
1
Press Menu/Set, 4.  
4.CANCEL JOB  
Any jobs that are waiting will  
appear on the LCD.  
2
If you have more than one job waiting, press or to select  
the job you want to cancel.  
Press Menu/Set.  
OR—  
If you only have one job waiting, go to Step 3.  
Press 1 to cancel.  
3
4
OR—  
Press 2 to exit without canceling.  
To cancel another job go to Step 2.  
Press Stop/Exit.  
Setup Send 6 - 5  
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Advanced sending operations  
Composing the electronic Cover Page  
The cover page is sent to the receiving party’s machine. Your  
cover page includes the name or number stored in the One-Touch  
or Speed-Dial memory. If you are dialing manually, the name is left  
blank.  
The cover page shows your Station ID, and the number of pages  
you are sending. If you have COVERPG SETUPset to ON(See Send  
a cover page for all faxes on page 6-7), the number of pages is left  
blank.  
You can select a comment to include on your cover page.  
1.COMMENT OFF  
2.PLEASE CALL  
3.URGENT  
4.CONFIDENTIAL  
Instead of using one of the preset comments, you can enter two  
personal messages of your own, up to 27 characters.  
5.(USER DEFINED)  
6.(USER DEFINED)  
Most of the SETUP SENDsettings are temporary to allow you to  
make changes for each fax you send. However when you set up  
your Cover Page and Cover Page Comments, you are changing  
the default settings so they will be available while faxing.  
Composing your own comments  
1
Press Menu/Set, 3, 2.  
The screen displays:  
2.COVERPAGE MSG  
2
Use or to choose position  
5 or 6 for your own comment.  
Press Menu/Set.  
3
4
Use the dial pad to enter your customized comment.  
Press Menu/Set.  
The screen displays:  
ACCEPTED  
5
Press 1 if you want to choose  
more settings. The display  
OTHER SETTINGS?  
1.YES 2.NO  
returns to the SETUP SEND  
menu.  
OR—  
Press 2 to exit.  
6 - 6 Setup Send  
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Cover page for next fax only  
This feature does not work unless you have set up the Station ID.  
If you only want to send a cover page with a particular fax, this  
cover page will include the number of pages in your document.  
1
2
3
Insert the document face down in the ADF.  
Press Menu/Set, 3, 1.  
1.COVERPG SETUP  
When the LCD shows  
NEXT FAX ONLY, press Menu/Set.  
4
5
Press or to select NEXT FAX:ON(or NEXT FAX:OFF),  
and press Menu/Set.  
Press or to select one of the standard or your own  
comments.  
6
7
Press Menu/Set.  
Enter two digits to show the number of pages you are sending.  
(Enter 00 to leave the number of pages blank.) If you have  
made a mistake, press  
of pages.  
to back up and re-enter the number  
8
9
Press Menu/Set.  
Press 1 if you want to choose more settings. The LCD returns  
to the SETUP SENDmenu.  
OR—  
Press 2 if you have finished choosing settings.  
10 Enter the fax number you are calling and then press  
Fax Start.  
Send a cover page for all faxes  
Make sure you have set up the Station ID before continuing. This  
feature does not work without the Station ID. (See Setting the  
You can set your machine to send a cover page whenever you  
send a fax. The number of pages in your fax is not included when  
you use this setting.  
1
2
Press Menu/Set, 3, 1.  
1.COVERPG SETUP  
Press or to select ON(or  
OFF). (If you select ON, a cover page is always sent when you  
send a fax.)  
3
4
Press Menu/Set.  
If you selected ON, press or to select one of the standard  
or your own comments.  
5
Press Menu/Set when the  
screen displays yourselection.  
The screen displays:  
ACCEPTED  
OTHER SETTINGS?  
1.YES 2.NO  
6
Press 1 if you want to choose  
more settings. The LCD  
returns to the SETUP SENDmenu.  
OR—  
Press 2 to exit if you have finished choosing settings.  
Setup Send 6 - 7  
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Using a printed Cover Page  
If you prefer using a printed cover page that you can write on, you  
can print the sample page and attach it to your fax.  
1
2
Press Menu/Set, 3, 1.  
1.COVERPG SETUP  
Press or to select  
PRINT SAMPLE.  
Press Menu/Set.  
Broadcasting  
Using the numbers you have stored in Groups, One-Touch and  
Speed-Dial memory, you can “Broadcast” faxes automatically to a  
maximum of 104 different locations in a few simple steps. You  
must set MEMORY TX, either ONor NEXT FAX ONLY.  
After the Broadcast is completed, a Broadcast Report will be  
printed automatically to let you know the results.  
1
2
Insert the document face down in the ADF.  
Press Menu/Set, 3, 9 to select ONfor Memory Transmission.  
3
4
Press Menu/Set.  
Enter the One-Touch and Speed-Dial numbers (one after the  
other), Search numbers or a Group number you have stored.  
5
Press Fax Start. The fax machine stores the document in  
memory, and then transmits it to all the numbers you entered.  
If the line is busy, your machine will redial.  
Press Stop/Exit during transmission to cancel the current  
fax Broadcast.  
To cancel all locations, press Menu/Set, 4. (See Canceling  
To turn Memory Transmission back off, after the Broadcast  
has finished go to Step 2 and select OFF.  
Overseas Mode  
If you are having difficulty sending a fax overseas due to possible  
interference on the phone line, we recommend that you turn on the  
Overseas Mode. After you send a fax using this feature, the feature  
will turn itself off.  
1
2
3
Insert the document face down in the ADF.  
Press Menu/Set, 3, 5.  
5.OVERSEAS MODE  
Press or to select ON(or  
OFF).  
Press Menu/Set.  
4
Press 1 if you want to choose more settings and the LCD will  
return to the SETUP SENDmenu.  
OR—  
Press 2 if you have finished choosing settings, and then go to  
Step 5.  
5
6
Enter the fax number you’re calling.  
Press Fax Start.  
6 - 8 Setup Send  
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Call Reservation  
You can send a fax and let the other party know that you want to  
speak to him after the fax transmission is completed. The other fax  
machine will ring as if it were receiving a telephone call; if the other  
party picks up the handset, your machine will ring. To have a  
conversation, lift the handset.  
If you set Call Reservation and Call Back message to ON, your  
machine leaves a message if the other party does not answer.  
1
2
Insert the document face down in the ADF.  
Press Menu/Set, 3, 6.  
6.CALL RESERVE  
The screen displays the  
current setting for Call Reservation.  
3
4
Press or to select ON(or OFF).  
Press Menu/Set.  
If you set Call Reservation to ON, the LCD shows the current  
setting for Call Back Message.  
Press or to select ON(or OFF).  
Press Menu/Set.  
5
Press 1 if you want to select additional settings. The display  
returns to the SETUP SENDmenu.  
OR—  
Press 2 if you are finished choosing settings, and go to Step 6.  
Enter the fax number, and press Fax Start.  
6
7
If you’ve set Call Reservation to ON, pick up your handset if  
your machine rings.  
You cannot use auto redial with Call Reservation. You cannot  
use Call Reservation with Delayed Transmission or with  
Polling. You must register your Station ID to set Call Back  
Message to ON.  
Print Sample Call Back Message  
1
2
Press Menu/Set, 3, 6.  
6.CALL RESERVE  
Press or to select  
PRINT SAMPLE.  
Press Menu/Set.  
Setup Send 6 - 9  
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Delayed Fax  
Depending on the amount of the data, you can use this menu  
setting to send up to 3 faxes at later times within the next 24 hours.  
1
2
3
Insert the document face down in the ADF.  
Press Menu/Set, 3, 7.  
7.DELAYED FAX  
Enter the time you want the fax  
to be sent (in 24-hour format).  
Press Menu/Set.  
(For example, enter 19:45 for 7:45 P.M.)  
4
5
Press 1 if you want to leave the  
document in the ADF.  
1.DOC 2.MEMORY  
OR—  
Press 2 to scan the document into the memory.  
Press 1 if you want to choose more settings and the LCD will  
return to the SETUP SENDmenu.  
OR—  
Press 2 if you have finished choosing settings, and then go to  
Step 6.  
6
7
Enter the fax number.  
Press Fax Start. The fax machine will wait until the time you  
have entered to send the fax.  
The number of pages you can scan into the memory  
depends on the amount of data that is printed on each  
page.  
If you press 2 in Step 4, the scanned document data will be  
stored until you delete the fax in memory by using the  
Canceling a Job menu setting.  
6 - 10 Setup Send  
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Setting up Polled Transmit  
Polled Transmit is when you set up the fax machine to wait with a  
document so another fax machine can call and retrieve it.  
1
2
3
Insert the document face down in the ADF.  
Press Menu/Set, 3, 8.  
8.POLLED TX  
Press or to choose ON(or  
OFF).  
POLLED TX:ON?  
1.DOC 2.MEMORY  
Press Menu/Set.  
4
5
Press 1 if you want to leave the  
document in the ADF.  
OR—  
Press 2 to scan the document into the memory.  
Press 1 if you want to choose more settings and the LCD will  
return to the SETUP SENDmenu.  
OR—  
Press 2 if you have finished choosing settings, and go to  
Step 6.  
6
Press Fax Start.  
If you pressed 1 in Step 4, the document remains in the  
ADF until your fax machine is polled. If you must use your  
fax machine before the polled Transmit occur, you can  
“interrupt” it to send another fax. (See Interrupting Delayed  
document in the ADF can only be polled once.  
If you pressed 2 in Step 4, the document will be stored in  
the memory and can be retrieved from any other fax  
machine until you delete the fax in memory by using the  
Canceling a Job menu setting.  
Setup Send 6 - 11  
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Memory Transmission  
This feature allows the fax machine to scan a fax into its memory  
and send it as soon as the scan is complete. This way, you don’t  
have to wait for the entire fax to be transmitted before you retrieve  
your document.  
1
2
3
Insert the document face down in the ADF.  
Press Menu/Set, 3, 9.  
9.MEMORY TX  
MEMORY TX:ON?  
SELECT & SET  
To change the default setting,  
press or to select ON(or  
OFF).  
Press Menu/Set.  
Go to Step 5.  
OR—  
For the next fax transmission only, press or to select  
NEXT FAX ONLY.  
Press Menu/Set.  
4
5
For the next fax only, press or to select ON(or OFF).  
Press Menu/Set.  
Press 1 to choose more settings. The LCD returns to the  
SETUP SENDmenu.  
OR—  
Press 2 if you have finished choosing settings and go to  
Step 6.  
6
Enter fax number and press Fax Start.  
Out of Memory message  
If you get an OUT OF MEMORYmessage while scanning the first  
page of a fax, press Stop/Exit to cancel the scan. If you get an  
OUT OF MEMORYmessage while scanning a subsequent page,  
you will have the option to press Fax Start to send the pages  
scanned so far, or to press Stop/Exit to cancel the operation.  
If the faxes you send are typically very large or detailed, you  
may get OUT OF MEMORYerrors frequently. If this happens,  
change the Memory Transmission setting back to OFF.  
6 - 12 Setup Send  
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Interrupting Delayed Fax and Polled Transmit jobs  
Even if you have your machine set to send a fax later, or if you have  
it set to be polled, you can interrupt the scheduled job to send a fax  
or make a copy now. However, you cannot use automatic redial or  
the Menu mode.  
1
2
Press Menu/Set, 5.  
5.INTERRUPT  
Wait 2 seconds, then remove  
the documents that are waiting in the ADF.  
3
4
Insert the document you want to send now in the ADF.  
Enter the number for the fax you want to send now, and press  
Fax Start.  
5
6
After the transmission is finished, return the first document to  
the ADF.  
Press Menu/Set, 5 to restore the Delayed Fax or Polled  
Transmit.  
If you set Delayed Fax or Polled Transmit using the memory  
(that is, if you have already scanned the document into your  
machine’s memory and will send it from there), you don’t have  
to interrupt to send a fax or make a copy.  
Setup Send 6 - 13  
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Quick-Dial numbers and dialing  
options  
7
Storing numbers for easy dialing  
You can set up the fax machine to do following types of easy  
dialing: One-Touch, Speed-Dial and Groups for Broadcasting  
faxes. When you dial a quick-dial number, the LCD shows the  
name, if you stored it, or the number.  
If you lose electrical power, the quick-dial numbers that are in  
the memory will not be lost.  
Storing One-Touch Dial numbers  
Your fax machine has One-Touch keys where you can store fax or  
phone numbers for automatic dialing. (See One-Touch dialing on  
page 7-5.) One-Touch keys are located on the right side of the  
control panel.  
1
2
Press Menu/Set, 6, 1.  
1.ONE-TOUCH DIAL  
Press the One-Touch key  
where you want to store a number.  
3
Enter the number (up to 20 digits).  
Press Menu/Set.  
To enter a pause in the dialing sequence, press  
Redial/Pause. (See Pause on page 7-7.)  
4
Use the dial pad to enter the  
name (up to 15 characters).  
NAME:  
Press Menu/Set. You can use the chart to help you enter  
OR—  
Press Menu/Set, to store the number without a name.  
5
6
Press or to select the type of number and press  
Menu/Set.  
FAX  
a fax only number  
TEL  
a telephone (voice) number  
both a fax and telephone (voice) number  
a number (usually an access code) for chain  
dialing. Selecting CHAIN tells the fax  
machine that the complete number has not  
yet been entered.  
FAX/TEL  
CHAIN  
Return to Step 2 to store another One-Touch number.  
OR—  
Press Stop/Exit to exit.  
7 - 1 Quick-Dial numbers and dialing options  
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Storing Speed-Dial numbers  
You can store Speed-Dial numbers, so that when you dial you will  
only have to press a few keys (Search/Speed Dial, #, the two-digit  
number, and Fax Start). The fax machine can store 100  
Speed-Dial numbers.  
1
2
Press Menu/Set, 6, 2.  
2.SPEED-DIAL  
#05:  
Use the dial pad to enter a  
two-digit Speed-Dial number  
(00-99).  
ENTER & SET  
(For example, press 0 5.)  
Press Menu/Set.  
3
4
Enter the phone or fax number (up to 20 digits).  
Press Menu/Set.  
To enter a pause in the dialing sequence, press  
Redial/Pause. (See Pause on page 7-7.)  
Use the dial pad to enter the  
name (up to 15 characters).  
NAME:  
Press Menu/Set.  
(You can use the chart on page 4-2 to help you enter letters.)  
OR—  
Press Menu/Set to store the number without a name.  
5
6
Press or to select the type of number and press  
Menu/Set.  
FAX  
a fax only number  
TEL  
a telephone (voice) number  
both a fax and telephone (voice) number  
a number (usually an access code) for chain  
dialing. Selecting CHAIN tells the fax  
machine that the complete number has not  
yet been entered.  
FAX/TEL  
CHAIN  
Go to Step 2 to store another Speed-Dial number.  
OR—  
Press Stop/Exit.  
Quick-Dial numbers and dialing options 7 - 2  
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Changing One-Touch and Speed-Dial numbers  
If you try to store a One-Touch or Speed-Dial number where a  
number has already been stored, the LCD will show the name  
stored there (or number) and will ask you to do one of the following:  
1
Press 1 to change the stored  
number.  
1234567  
1.CHANGE 2.EXIT  
OR—  
Press 2 to exit without making  
a change.  
How to change the stored number or name:  
If you want to change a character, use  
or  
to position  
the cursor under the character you want to change, and  
then type over it.  
If you want to erase the whole number or whole name,  
press Stop/Exit when the cursor is under the first digit or  
letter. The characters above and to the right of the cursor  
will be deleted.  
2
3
Enter a new number.  
Press Menu/Set.  
Follow the directions beginning at Step 4 in Storing  
One-Touch Number or Storing Speed-Dial numbers.  
7 - 3 Quick-Dial numbers and dialing options  
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Setting up Groups for Broadcasting  
Groups, which can be stored on a One-Touch key location, allow  
you to send the same fax message to many fax numbers by  
pressing only a One-Touch key and Fax Start  
First, you will need to store each fax number as a One-Touch or  
Speed-Dial number. Then, you can combine them into a Group,  
Each Group uses up a One-Touch key location. Finally, you can  
have up to four small Groups, or you can assign up to 103 numbers  
to one large Group.  
1
2
Press Menu/Set, 6, 3.  
3.SETUP GROUPS  
Select a One-Touch key  
where you wish to store the number. (For example, press  
One-Touch key 2 to store a Group.)  
3
Use the dial pad to enter the  
Group number (1 to 4) and  
press Menu/Set.  
SETUP GROUP:G0  
ENTER & SET  
(For example, press 1 for  
Group 1.)  
To include One-Touch or Speed-Dial numbers in the Group,  
enter them as follows. For example, for One-Touch key 3,  
press One-Touch key 3. For Speed-Dial location 09, press  
Search/Speed Dial, then press 0, 9 on the dial pad.  
The LCD shows 03, #09.  
G01:*03#09  
4
5
Press Menu/Set to accept the  
numbers for this group.  
Use the dial pad to enter a  
name for the group and press  
Menu/Set.  
NAME:  
ENTER & SET  
(For example, NEW CLIENTS)  
Press Stop/Exit.  
6
You can print a list of all One-Touch and Speed-Dial numbers.  
Group numbers will be marked in the GROUP column.  
Quick-Dial numbers and dialing options 7 - 4  
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Dialing options  
You can use the fax machine to make voice telephone calls by  
dialing manually or by using Search, One-Touch or Speed-Dial  
memory. You can use the handset to make calls.  
When you dial a quick-dial number, the LCD shows the name  
you’ve stored, or if you haven’t stored a name, the fax number  
you’ve stored.  
Manual dialing  
Manual dialing is simply pressing all of the digits of the phone  
number.  
1
Pick up the handset.  
OR—  
Press Hook  
2
3
When you hear a dial tone, dial the call using the dial pad.  
If you pressed Hook to dial the call, pick up the handset when  
the other party answers. (The speaker works only one way;  
the other party won’t be able to hear you unless you pick up  
the handset.)  
4
To hang up, replace the handset.  
OR—  
Press Hook.  
One-Touch dialing  
1
Pick up the handset.  
OR—  
Press Hook.  
2
3
When you hear a dial tone, press the One-Touch key of the  
location you want to call.  
If you pressed Hook to dial the call, pick up the handset when  
the other party answers. (The speaker works only one way;  
the other party won’t be able to hear you unless you pickup  
the handset.)  
4
To hang up a voice call, replace the handset.  
If the LCD shows NOT REGISTEREDwhen you press the  
One-Touch key, a number has not been stored for it.  
If you are sending a fax, press Fax Start after pressing the  
One-Touch key. If you picked up the handset or pressed  
Hook, press Fax Start when the receiving fax machine  
answers with fax tones.  
7 - 5 Quick-Dial numbers and dialing options  
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Speed-Dialing  
1
Pick up the handset.  
OR—  
Press Hook.  
2
3
When you hear a dial tone, press Search/Speed Dial, press  
#, and then press the two-digit Speed-Dial number.  
If you pressed Hook to dial the call, pick up the handset when  
the other party answers. (The speaker works only one way;  
the other party won’t be able to hear you unless you pick up  
the handset.)  
4
To hang up a voice call, replace the handset.  
If the LCD shows NOT REGISTEREDwhen you press the  
Speed-Dial 2-digit number, a number has not been stored  
for it.  
If you are sending a fax, press Fax Start after entering the  
Speed-Dial number. If you picked up the handset or  
pressed Hook, press Fax Start when the receiving fax  
machine answers with fax tones.  
Access codes and credit card numbers  
Sometimes you may want to choose from several long distance  
carriers when you make a call. Rates may vary depending on the  
time and destination. To take advantage of low rates, you can store  
the access codes or long-distance carriers and credit card  
numbers as One-Touch and Speed-Dial numbers. You can store  
these long dialing sequences by dividing them and setting them up  
on separate keys in any combination. Make sure you have  
selected CHAIN as the type of number when you stored the  
beginning portions of a long number.  
The combined number will be dialed in the order that you entered  
it as soon as you press Fax Start.  
Perhaps you have stored ‘555’ on Speed-Dial #03 and ‘7000’ on  
Speed-Dial #02. If you press Search/Speed Dial, #03,  
Search/Speed Dial, #02, and Fax Start, you will dial ‘555-7000’.  
To temporarily change a number, you can substitute part of the  
number with manual using the dial pad.  
For example, to change the number to 555-7001 you could press  
Search/Speed Dial, #03 and then press 7001 using the dialing  
pad.  
If you must wait for another dial tone or signal at any point in  
the dialing sequence, store a pause there in the number by  
pressing Redial/Pause. Each key press adds a 3.5-second  
delay.  
#05:  
ENTER & SET  
Quick-Dial numbers and dialing options 7 - 6  
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Search  
You can search for names you have stored in One-Touch and  
1
2
Pick up the handset.  
Press Search/Speed Dial, then enter the first letter of the  
name you are looking for by using the dial pad.  
3
4
5
Press  
alphabetically.  
or  
to search the names that are displayed  
When the screen displays the name you want to call, press  
Fax Start to begin dialing.  
To hang up, replace the handset.  
Pause  
Press Redial/Pause to insert a 3.5-second pause between  
numbers. If you are dialing overseas, you can press Redial/Pause  
as many times as needed to increase the length of the pause.  
Hold  
1
2
3
Press Hold/Caller ID to put a call on Hold.  
You can replace the handset without disconnecting the call.  
Pick up the fax machine’s handset to release the call from  
Hold. Picking up an extension handset will not release the call  
from Hold.  
Redial (Telephone)  
If you are calling someone and the line is busy, you can retry the  
number by pressing Redial/Pause.  
1
2
3
Pick up the handset.  
Press Redial/Pause.  
To hang up, replace the handset.  
Redial (Fax)  
If you’re sending a fax manually and the line is busy, press  
Redial/Pause to try again. Any time you want to make a second  
call to the last number dialed, press Redial/Pause to save time.  
If you’re sending a fax automatically and the line is busy, the fax  
machine will automatically redial one time at five minutes intervals  
after the transmission.  
Tone or Pulse (Canada only)  
If you have a Pulse dialing service, but need to send Tone signals  
(for example, for telephone banking), follow the instructions below.  
If you have Touch Tone service, you will not need this feature to  
send tone signals.  
1
2
3
Pick up the handset.  
Press #. Any digits dialed after this will send tone signals.  
When you hang up, the fax machine will return to the Pulse  
dialing service.  
7 - 7 Quick-Dial numbers and dialing options  
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Remote Fax Options  
8
Fax Forwarding  
You can only use one remote fax option at a time:  
Fax Forwarding—OR—Paging—OR—Fax Storage—OR—  
Off.  
You can change your selection at any time (Menu, 8, 1).  
Setting up Fax Forwarding  
When you select Fax Forward, your fax machine stores the  
received fax in the memory. The fax machine will then dial the fax  
number you’ve programmed and forwards the fax message.  
1
2
Press Menu/Set, 8, 1.  
1.FWD/PAGE/STORE  
Press or to select  
FAX FORWARD.  
Press Menu/Set.  
3
4
Enter the forwarding number (up to 20 digits).  
Press Menu/Set.  
Press or to select  
BACKUP PRINT:ON  
SELECT & SET  
BACKUP PRINT:ONor  
BACKUP PRINT:OFF.  
Press Menu/Set.  
If you select BACKUP PRINT:ON, faxes will also be printed  
at your fax machine so you will have a copy if there is a  
power failure before it is forwarded or a problem at the  
receiving machine.  
If you select BACKUP PRINT:OFFand a problem occurs  
during Fax Forwarding, then your recieved fax might be  
erased from memory before it can be printed.  
The LCD will ask you to enter the fax number to which faxes  
will be forwarded.  
5
Press Stop/Exit.  
Remote Fax Options 8 - 1  
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Programming your pager number  
When Paging is selected, your fax machine dials the pager number  
you’ve programmed, and then dials your Personal Identification  
Number (PIN). This activates your pager so you will know that you  
have a fax message in the memory.  
1
2
Press Menu/Set, 8, 1.  
1.FWD/PAGE/STORE  
Press or to select  
PAGING.  
3
4
5
Enter your pager phone number followed by # # (up to 20  
digits).  
Press Menu/Set.  
Do not include the area code if it is the same as that of your  
fax machine.  
For example, press 1 8 0 0 5 5 5 1 2 3 4 # #.  
If your pager needs a PIN, enter the PIN, press #, press  
Redial/Pause, enter your fax number followed by # #.  
Press Menu/Set.  
(For example, press 1 2 3 4 5 # Redial/Pause 1 8 0 0 5 5 5 1  
2 1 2 # #)  
OR—  
If you do not need a PIN, press Redial/Pause, enter your fax  
number followed by # #.  
Press Menu/Set.  
(For example, press Redial/Pause 1 8 0 0 5 5 5 1 2 1 2 # #)  
Press Stop/Exit.  
6
You cannot change a Paging number or PIN remotely. If you  
have set Paging, a backup copy will automatically be printed  
at the fax machine.  
8 - 2 Remote Fax Options  
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Setting Fax Storage  
If you select Fax Storage, your fax machine stores the received fax  
in the memory. You will be able to retrieve fax messages from  
another location using the Remote Retrieval commands.  
1
2
Press Menu/Set, 8, 1.  
1.FWD/PAGE/STORE  
Press or to select  
FAX STORAGE.  
Press Menu/Set.  
Press Stop/Exit.  
3
If you have set Fax Storage, a backup copy will automatically  
be printed at the fax machine.  
Turning off Remote Fax Options  
If you set the FWD/PAGE/STOREto OFFand there are faxes in your  
fax machine’s memory, the LCD will give you two options.  
If you press 1, all unprinted faxes will be printed and erased  
before the setting turns off. If a backup copy has already been  
printed it will not be printed again.  
If you press 2, the memory will not be erased and the setting will  
be unchanged.  
Setting your remote access code  
The remote access code lets you access the Remote Retrieval  
features when you are away from the fax machine. Before you use  
the remote access and retrieval features, you have to set up your  
own code. The default code is inactive code (--- ).  
1
2
Press Menu/Set, 8, 2.  
2.REMOTE ACCESS  
Enter a three-digit code using  
numbers 0-9.  
Press Menu/Set. (The “ ” cannot be changed.)  
Do not use the same code which is set in your Fax Receive  
Code( 51) or Telephone Answer Code (#51).  
Press Stop/Exit.  
3
You can change your code at any time by entering a new one.  
If you want to make your code inactive, press Stop/Exit in  
Step 2 to restore the inactive setting (--- ).  
Remote Fax Options 8 - 3  
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Remote Retrieval  
You can call your fax machine from any touch tone telephone or fax  
machine, then use the Remote Access Code and remote  
commands to retrieve fax messages. Be sure to cut out the  
Remote Retrieval Access Card on the last page and keep it with  
you at all times.  
Using your remote access code  
1
2
3
Dial the fax number from a telephone or another fax machine  
using touch tone.  
When the fax machine answers, immediately enter your  
Remote Access Code (3 digits followed by ).  
The fax machine signals if it has received fax messages:  
1 long beep — Fax messages  
No beeps — No fax messages  
4
The fax machine gives two short beeps, which tells you to  
enter a command. The fax machine will hang up if you wait  
longer than 30 seconds to enter a command. The fax machine  
will beep three times, if you enter an invalid command.  
5
6
Press 90 to reset the fax machine when you’ve finished.  
Hang up.  
8 - 4 Remote Fax Options  
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Remote commands  
Follow the commands below to access features when you are  
away from the fax machine. When you call the fax machine and  
enter your Remote Access Code (3 digits followed by ), the  
system will give two short beeps and you must enter a remote  
command.  
Remote commands  
Operation details  
95 Change the Fax  
Forwarding or Paging  
settings  
1 OFF  
You can select OFFafter you have  
registered or erase all the fax messages.  
2 Fax Forwarding  
3 Paging  
If you hear one long beep, the change has  
been accepted. If you hear three short  
beeps, you cannot change it because  
4 Fax Forwarding number something has not been set up (for  
example, perhaps a fax forwarding or  
paging number had not been registered).  
You can register your Fax Forwarding  
number by entering 4 (see page 8-6).  
Once you have registered the number,  
Fax Forwarding will work.  
6 Fax Storage  
You can turn FAX Storageto ON(or OFF  
after you have retrieved or erased all your  
messages.)  
96 Retrieve a fax  
1 Print a memory status list Enter the number of a remote fax machine  
to print a memory status list.  
2 Retrieve all faxes  
Enter the number of a remote fax machine  
to receive stored fax messages.  
(See page 8-6.)  
3 Erase faxes from the  
memory  
If you hear one long beep, you can erase  
fax messages from the memory.  
97 Check the Receiving  
Status  
1 Fax  
You can check whether the fax machine  
has received any faxes. If yes, you will  
hear one long beep. If no, you will hear  
three short beeps.  
98 Change the Receive  
Mode  
1 TAD:ANSWER MACH. If you hear one long beep, your change  
has been accepted.  
2 FAX/TEL  
3 FAX ONLY  
90 Exit  
Press 9 0 to exit Remote Retrieval. Wait  
for the long beep, then replace the  
handset.  
Remote Fax Options 8 - 5  
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Retrieving fax messages  
1
2
Dial your fax number.  
When your fax machine answers, immediately enter your  
Remote Access Code (3 digits followed by ). If you hear one  
long beep, you have messages.  
3
4
As soon as you hear two short beeps, use the dial pad to  
press 9 6 2.  
Wait for the long beep, and then use the dial pad to enter the  
number of the remote fax machine where you want your fax  
messages sent to followed by # # (up to 20 digits).  
You cannot use  
and # as dial numbers. However, press #  
if you want to store a pause.  
5
Hang up after you hear your fax machine beep. Your fax  
machine will call the other machine, which will then print your  
fax messages.  
Changing your Fax Forwarding number  
The default setting of your fax forward number that has been  
previously stored can be changed from another telephone or fax  
machine using Touch Tone.  
1
2
Dial your fax number.  
When your fax machine answers, immediately enter your  
Remote Access Code (3 digits followed by ). If you hear one  
long beep, you have messages.  
3
4
When you hear two short beeps, use the dial pad to press 9 5  
4.  
Wait for the long beep, and then use the dial pad to enter the  
new number of the remote fax machine you want your fax  
messages forwarded to followed by # # (up to 20 digits).  
You cannot use  
and # as dial numbers. However, press #  
if you want to store a pause.  
5
Hang up after you hear the fax machine beep.  
8 - 6 Remote Fax Options  
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Printing reports  
9
FAX settings and activity  
Your fax machine can print a Transmission Verification Report  
after each fax you send. Also, a journal of sent and received faxes  
can be printed at specified intervals.  
Customizing the Transmission Verification Report  
You can use the Transmission Report as proof that you sent a fax.  
This report lists the time and date of transmission and whether the  
transmission was successful (OK). If you select ON, the report will  
print for every fax you send.  
When the feature is OFF, the Report will only print it there is a  
transmission error (NG).  
1
2
Press Menu/Set, 7, 1.  
1.TRANSMISSON  
Press or to select ONor  
OFF.  
Press Menu/Set.  
Press Stop/Exit.  
3
Setting the Journal Period  
You can set the fax machine to print a journal at specific intervals  
(every 30 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the  
journal period to OFF, you can print the report by following the  
steps on the next page.  
The default setting is EVERY 30 FAXES.  
1
2
Press Menu/Set, 7, 2.  
2.JOURNAL PERIOD  
Press or to choose a  
journal period.  
3
4
5
Press Menu/Set.  
(If you choose 7 days, the LCD will ask you to choose a day  
on which to begin the 7-day countdown.)  
Enter the time to begin printing in 24-hour format.  
Press Menu/Set.  
(For example: enter 19:45 for 7:45 P.M.)  
Press Stop/Exit.  
If you select 6, 12, 24 hours, 2 or 7 days, the fax machine will  
print the report at the selected time and then erase all jobs  
from its memory. If the fax machine’s memory becomes full  
with 30 jobs before the time you selected has passed, the fax  
machine will print the Journal early and then erase all jobs  
from memory. If you want an extra report before it is due to  
print, you can print it without erasing the jobs from memory.  
Printing reports 9 - 1  
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Printing reports  
Following reports are available:  
Prints a Transmission Verification  
1.TRANSMISSION  
Reports for the last fax that was sent.  
This information will remain until you  
pick up the handset.  
Prints the Help List so you can see  
at-a-glance how to quickly program your  
fax machine.  
Lists names and numbers stored in  
One-Touch and Speed-Dial memory, in  
numerical order.  
Lists information about the last incoming  
and outgoing faxes. (TX means  
Transmit.) (RX means Receive.)  
Quick-Dial list (above), alphabetically.  
2.HELP LIST  
3.QUICK-DIAL  
4.FAX JOURNAL  
5.TEL.INDEX  
Lists your settings.  
6.USER SETTINGS  
7.MEMORY STATUS  
Lists summary information and amount  
of occupied memory.  
How to print a report  
1
2
Make sure that there is no document in the ADF.  
Press Copy/Reports, then enter the number (see list above)  
of the report you want to print. For example, press 6 to print  
the USER SETTINGS.  
9 - 2 Printing reports  
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Making copies  
10  
Using the fax machine as a copier  
You can use this fax machine as a copier. Always make sure you  
have paper in the paper tray before making copies.  
Copy Key  
Incoming faxes cannot be received on paper or into the  
memory while the fax machine is copying.  
Copy operations  
To make a single copy that is not reduced, enlarged or sorted, you  
only have to press one key. Remember, your fax machine cannot  
scan anything closer than 1/6 in. (4 mm) from the edge of the  
paper.  
1/8" (3 mm)  
Not  
Scannable  
area  
1/6" (4 mm)  
1/6" (4 mm)  
1/6" (4 mm)  
Making a single copy  
1
2
Insert the document face down in the ADF.  
Press Copy/Reports twice.  
To cancel, press Stop/Exit.  
Do NOT pull on the paper while copying is in progress.  
The default resolution for a single copy is S.FINE. Set the  
resolution to PHOTOfor photographs by using the Resolution  
key.  
Making copies 10 - 1  
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Copy options: Single or Multiple copies, Sort/Stack,  
Reduce/Enlarge  
You can choose additional copy options. First, you can select the  
number of copies. Next, you can choose whether multiple copies  
will be STACKED (all copies of page 1, then all copies of page 2,  
etc.) or SORTED (collated). Finally, you can choose an  
enlargement or reduction ratio. To automatically reduce the copy  
to the paper size you have set for the paper tray, select AUTO. To  
reduce the copy by a fixed percentage, choose 93%, 87%, 75%or  
50%. Or, to enlarge the copy, select 150%, 125%or 120%. To copy  
a document at its document size, select 100%.  
1
2
3
Insert the document face down in the ADF.  
Press Copy/Reports.  
NO.OF COPIES:01  
THEN COPY OR SET  
Enter the number of copies  
you want (1-99).  
To start copying now, press  
Copy/Reports.  
If you would like to select additional copy options, like  
SORT, ELG/RDC(Enlarge or Reduce) press Menu/Set.  
4
Press or to select SORTor STACK.  
To start copying now without enlarging or reducing, press  
Copy/Reports.  
To reduce or enlarge the  
ELG/RDC:100%?  
image, press Menu/Set.  
Press or to select an  
SELECT  
& SET  
5
6
enlargement or reduction ratio.  
Press Copy/Reports.  
If you are making multiple copies and get a OUT OF MEMORY  
message while you are scanning the first page, press  
Stop/Exit to cancel the job. Then make a single copy. If you  
selected SORTand the OUT OF MEMORYmessage appears  
while scanning subsequent pages, you can press  
Copy/Reports to copy the portion that is in memory, or press  
Stop/Exit to cancel. To restart the copy job using less  
memory, press Copy/Reports for stacked copies.  
The default resolution for multiple copies or reducing and  
enlarging copies is FINE. Set the resolution to S.FINEfor  
small print or artwork and PHOTOfor photographs by using the  
Resolution key. S.FINEand PHOTOresolutions use up more  
memory than FINEmode.  
10 - 2 Making copies  
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Important information  
11  
Standard telephone and FCC Notices  
These notices are in effect on models sold  
and used in the United States only.  
This equipment is hearing-aid compatible.  
When programming emergency numbers or making test calls  
to emergency numbers:  
Remain on the line and briefly explain to the dispatcher the  
reason for the call before hanging up.  
Perform these activities in the off-peak hours, such as early  
morning or late evening.  
This equipment complies with Part 68 of the FCC rules and the  
requirements adopted by the ACTA. On the backside of this  
equipment is a label that contains, among other information, a  
product identifier in the format US: AAAEQ##TXXXX. If requested,  
this number must be provided to the telephone company.  
You may safely connect this equipment to the telephone line by  
means of a standard modular jack, USOC RJ11C.  
A plug and jack used to connect this equipment to the premises  
wiring and telephone network must comply with the applicable  
FCC Part 68 rules and requirements adopted by the ACTA. A  
compliant telephone cord and modular plug is provided with this  
product. It is designed to be connected to a compatible modular  
jack that is also compliant. See installation instructions for details.  
The REN is used to determine the number of devices that may be  
connected to a telephone line. Excessive RENs on a telephone line  
may result in the devices not ringing in response to an incoming  
call. In most but not all areas, the sum of RENs should not exceed  
five (5.0). To be certain of the number of devices that may be  
connected to a line, as determined by the total RENs, contact the  
local telephone company. For products approved after July 23,  
2001, the REN for this product is part of the product identifier that  
has the format US:AAAEQ##TXXXX.The digits represented by ##  
are the REN without a decimal point (e.g., 06 is a REN of 0.6). For  
earlier products, the REN is separately shown on the label.  
If this equipment causes harm to the telephone network, the  
telephone company will notify you in advance that temporary  
discontinuance of service may be required. But if advance notice  
isn’t practical, the telephone company will notify the customer as  
soon as possible. Also, you will be advised of your right to file a  
complaint with the FCC if you believe it is necessary.  
The telephone company may make changes in its facilities,  
equipment, operations or procedures that could affect the  
operation of the equipment. If this happens the telephone company  
will provide advance notice in order for you to make necessary  
modifications to maintain uninterrupted service.  
Important information 11 - 1  
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If trouble is experienced with this equipment, for repair or warranty  
information, please contact Brother Customer Service. (See  
Brother numbers on page i.) If the equipment is causing harm to  
the telephone network, the telephone company may request that  
you disconnect the equipment until the problem is resolved.  
Connection to party line service is subject to state tariffs. Contact  
the state public utility commission, public service commission or  
corporation commission for information.  
If your home has specially wired alarm equipment connected to the  
telephone line, ensure the installation of this equipment does not  
disable your alarm equipment. If you have questions about what  
will disable alarm equipment, call your telephone company or a  
qualified installer.  
If you are not able to solve a problem with the fax machine, call  
Brother Customer Service. (See Brother numbers on page i.)  
WARNING  
For protection against the risk of electrical shock, always  
disconnect all cables from the wall outlet before servicing,  
modifying or installing the equipment.  
This equipment may not be used on coin service lines provided by  
the telephone company or connected to party lines.  
Brother cannot accept any financial or other responsibilities that  
may be the result of your use of this information, including direct,  
special or consequential damages. There are no warranties  
extended or granted by this document.  
WARNING  
This fax machine has been certified to comply with FCC standards,  
which are applied to the USA only. A grounded plug should be  
plugged into a grounded AC outlet after checking the rating of the  
local power supply for the fax machine to operate properly and  
safely.  
Federal Communications Commission (FCC)  
Declaration of Conformity (USA only)  
Responsible Party:  
Brother International Corporation  
100 Somerset Corporate Boulevard  
Bridgewater, NJ 08807-0911 USA  
TEL: (908) 704-1700  
declares, that the products  
Product Name: FAX575  
comply with Part 15 of the FCC Rules. Operation is subject to the  
following two conditions: (1) This device may not cause harmful  
interference, and (2) this device must accept any interference  
received, including interference that may cause undesired  
operation.  
11 - 2 Important information  
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This equipment has been tested and found to comply with the limits  
for a Class B digital device, pursuant to Part 15 of the FCC Rules.  
These limits are designed to provide reasonable protection against  
harmful interference in a residential installation. This equipment  
generates, uses, and can radiate radio frequency energy and, if not  
installed and used in accordance with the instructions, may cause  
harmful interference to radio communications. However, there is  
no guarantee that interference will not occur in a particular  
installation. If this equipment does cause harmful interference to  
radio or television reception, which can be determined by turning  
the equipment off and on, the user is encouraged to try to correct  
the interference by one or more of the following measures:  
Reorient or relocate the receiving antenna.  
Increase the separation between the equipment and receiver.  
Connect the equipment into an outlet on a circuit different from  
that to which the receiver is connected.  
Call the dealer or an experienced radio/TV technician for help.  
Important  
Changes or modifications not expressly approved by Brother  
Industries, Ltd. could void the user’s authority to operate the  
equipment.  
Industry Canada Compliance Statement (Canada only)  
This Class B digital apparatus complies with Canadian ICES-003.  
Cet appareil num ique de la classe B est conforme la norme  
NMB-003 du Canada.  
Important information 11 - 3  
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Important safety instructions  
1
2
3
4
Read all of these instructions.  
Save them for later reference.  
Follow all warnings and instructions marked on the product.  
Unplug this product from the AC power outlet before cleaning.  
To clean the inside of the machine, use a dry, lint-free cloth,  
however, do not use liquid or aerosol cleaners.  
5
6
Do not use this product near water.  
Do not place this product on an unstable cart, stand, or table.  
The product may fall, causing serious damage to the product.  
7
Slots and openings in the cabinet and the back or bottom are  
provided for ventilation; to ensure reliable operation of the  
product and to protect it from overheating, these openings  
must not be blocked or covered. The openings should never  
be blocked by placing the product on a bed, sofa, rug, or other  
similar surface. This product should never be placed near or  
over a radiator or heater. This product should never be placed  
in a built-in installation unless proper ventilation is provided.  
8
9
This product should be operated from the type of power  
source indicated on the label. If you are not sure of the type of  
power available, call your dealer or local power company.  
This product is equipped with a 3-wire grounded type plug, a  
plug having a third (grounded) pin. This plug will only fit into a  
grounded-type power outlet. This is a safety feature. If you are  
unable to insert the plug into the outlet, call your electrician to  
replace your obsolete outlet. Do not defeat the purpose of the  
grounded-type plug.  
10 Do not allow anything to rest on the power cord. Do not place  
this product where people can walk on the cord.  
11 If an extension cord is used with this product, make sure that  
the total ampere ratings on the products plugged into the  
extension cord do not exceed the extension cord ampere  
rating. Also, make sure that the total of all products plugged  
into the wall outlet does not exceed 15 amperes (USA only).  
12 Do not place anything in front of the fax machine that will block  
received faxes. Do not place anything in the path of received  
faxes.  
13 Wait until pages have exited the fax machine before picking  
them up.  
14 Never push objects of any kind into this product through  
cabinet slots, since they may touch dangerous voltage points  
or short out parts resulting in the risk of fire or electric shock.  
Never spill liquid of any kind on the product.  
15 Do not attempt to service this product yourself, as opening or  
removing covers may expose you to dangerous voltage points  
and/or other risks, and may void your warranty. Refer all  
servicing to Brother Authorized Service Personnel. A list of  
Authorized Service Centers has been included for your  
convenience, or you may contact Brother Customer Service  
for your nearest Brother Authorized Service Center.  
11 - 4 Important information  
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16 Unplug this product from the AC power outlet and refer  
servicing to Authorized Service Personnel under the following  
conditions:  
When the power cord is damaged or frayed.  
If liquid has been spilled into the product.  
If the product has been exposed to rain or water.  
If the product does not operate normally when the  
operating instructions are followed. Adjust only those  
controls that are covered by the operating instructions.  
Improper adjustment of other controls may result in  
damage and will often require extensive work by a  
qualified technician to restore the product to normal  
operation.  
If the product has been dropped or the cabinet has been  
damaged.  
If the product exhibits a distinct change in performance,  
indicating a need for service.  
17 To protect your product against power surges, we  
recommend the use of a power protection device (Surge  
Protector).  
Trademarks  
The Brother logo is a registered trademark of Brother Industries, Ltd.  
Brother is a registered trademark of Brother Industries, Ltd.  
© 2004 Brother Industries, Ltd. All rights reserved.  
All other brand and product names mentioned in this manual  
are registered trademarks of their respective companies.  
Shipment of the fax machine  
If for any reason you must ship your fax machine, carefully  
package the fax machine to avoid any damage during transit. We  
recommend that you save and use the original packaging. The fax  
machine should also be adequately insured with the carrier.  
Important information 11 - 5  
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Troubleshooting and routine  
maintenance  
12  
Troubleshooting  
IMPORTANT  
For technical help, you must call the country where you bought  
the fax machine. Calls must be made from within that country.  
Error messages  
As with any sophisticated office product, errors may occur. If this  
happens, your fax machine identifies the problem and displays an  
error message. The most common error messages are shown  
below.  
You can correct most problems by yourself. If you need more help,  
call the Brother fax back system (USA only).  
In USA only: 1-800-521-2846  
ERROR MESSAGES  
ERROR  
MESSAGE  
CAUSE  
ACTION  
CHECK PAPER  
The fax machine is out of Refill the paper or remove  
RELOAD PAPER  
PRESS STOP KEY  
paper or paper is not  
properly loaded in the  
paper tray.  
the paper and load it again. If  
this error appears while  
receiving a fax, load paper to  
restart printing. If you were  
copying or printing reports,  
load paper and try again.  
The paper is jammed in  
the fax machine.  
COVER IS OPEN  
CLOSE COVER  
The cover is not closed  
completely.  
Close the cover.  
DOCUMENT JAM  
REMOVE JAM  
The documents were not Insert the document again.  
inserted or fed properly, or  
were too long.  
PRESS STOP KEY  
The document is jammed See Document Jam on page  
in the fax machine.  
DR MODE IN USE  
LINE DISCONNECT  
The fax machine is set to Set Distinctive Ring to off.  
Distinctive Ring mode.  
You can not change the  
Receive Mode from  
Manual to another mode.  
The other person or other Try to send again.  
person’s fax machine  
stopped the call.  
MEMORY NEAR FULL  
CLEAR MEMORY  
The fax machine is almost Clear the faxes and  
out of memory.  
scheduled jobs from the  
memory.  
OR—  
Print the faxes that are in the  
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ERROR MESSAGES  
ERROR  
MESSAGE  
CAUSE  
ACTION  
NOT REGISTERED  
You tried to access a  
Set up the One-Touch or  
One-Touch or Speed-Dial Speed-Dial number. (See  
number that is not  
programmed.  
OUT OF MEMORY  
CLEAR MEMORY  
The data is too large for  
the fax machine’s  
memory.  
(Fax sending or copy  
operation in process)  
Press Stop/Exit and wait  
until the other operations in  
progress finish and then try  
again.  
OR—  
Clear the faxes and  
schedule jobs in the  
memory. To gain extra  
memory, you can turn off  
Fax Storage. (Setting Fax  
Print the faxes that are in the  
PAPER JAM  
The paper is jammed in  
the fax machine.  
PLS OPEN COVER  
REMOVE JAM  
PHONE LINE BUSY  
The number you dialed  
does not answer or is  
busy.  
Verify the number and try  
again.  
POLLING FAILED  
You tried to poll a fax  
machine that is not in  
Polled Waiting mode.  
Check the other fax  
machine’s polling setup.  
PRINTHEAD  
The print head has  
overheated.  
Wait 30 minutes for it to cool  
or wait until the message  
disappears automatically.  
OVERHEATED  
WAIT TO COOL  
RECEIVE FAILED  
Poor phone line quality  
If the problem continues, call  
caused a communication the telephone company and  
error.  
ask them to check your  
phone line.  
RIBBON EMPTY  
Your fax machine is out of Install the print cartridge or  
ribbon orthe print cartridge change the ribbon again.  
RESET OR REPLACE  
is not properly installed.  
Troubleshooting and routine maintenance 12 - 2  
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ERROR MESSAGES  
ERROR  
MESSAGE  
CAUSE  
ACTION  
MEMORY DISABLED  
UNABLE TO INIT  
UNABLE TO PRINT  
UNABLE TO SCAN  
The fax machine has a  
mechanical problem.  
—OR—  
Aforeign obstacle, such as machine. If the error  
a clip or ripped paper, is in message continues,  
the fax machine.  
Open the top cover and  
remove any foreign  
obstacles from inside the fax  
disconnect the fax machine  
from the power source for  
several minutes then  
reconnect it. You will lose all  
faxes in the memory. Please  
follow the steps below  
before disconnecting the fax  
machine so you will not lose  
any important messages.  
Check whether the fax  
machine has faxes in the  
memory  
1. Press Menu/Set, 0, 0, 1.  
2. If the fax machine does  
not have faxes in its  
memory, disconnect the  
fax machine from the  
power source for several  
minutes and then  
reconnect it.  
—OR—  
If faxes are present, you  
can transfer them to  
another fax machine. Go  
to Step 3.  
Transfer faxes to another  
fax machine  
3. Enter the fax number to  
which faxes will be  
forwarded.  
4. Press Fax Start.  
5. After the faxes are  
transferred, disconnect  
the fax machine from the  
power source for several  
minutes and then  
reconnect it.  
Transfer Journal report to  
another fax machine  
You can transfer the Fax  
Journal report to another fax  
machine.  
1. Press Menu/Set, 0, 0, 2.  
2. Enter the fax number to  
which faxes will be  
forwarded.  
3. Press Fax Start.  
If you have not set up your  
Station ID, you cannot enter  
fax transfer mode.  
If the error message still  
continues, call Brother  
Customer Service.  
In USA:  
1-800-284-4329  
In Canada:  
1-877-BROTHER  
12 - 3 Troubleshooting and routine maintenance  
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Compatibility  
If you are having difficulty sending or receiving a fax due to  
possible interference on the phone line, we recommend that you  
try setting the compatibility to BASIC.  
1
2
Press Menu/Set, 0, 1.  
1.COMPATIBILITY  
Press or to select BASIC  
(or NORMAL).  
Press Menu/Set.  
Press Stop/Exit.  
3
Document Jam or Paper Jam  
Document Jam  
The documents were not inserted or fed properly, or were too long.  
1
2
Remove any paper from ADF that is not jammed.  
Open the top cover by lifting the lever on the right side of the  
top cover.  
3
4
Pull the document toward the front of your fax machine.  
Top Cover  
Document is jammed.  
Close the top cover. Press down on both sides of the top  
cover until it clicks.  
Troubleshooting and routine maintenance 12 - 4  
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Paper Jam  
The paper is jammed in your fax machine.  
1
Remove any paper that is not jammed.  
2
Open the top cover by lifting the lever on the right side of the  
top cover.  
Top Cover  
3
Pull the jammed paper gently from the paper feeder toward  
the front of the fax machine as per diagram A.  
If you can’t, pull the jammed paper towards the back and  
remove it as per diagram B.  
Diagram A  
Diagram B  
Printout is jammed.  
4
5
Close the top cover. Press down on both sides of the top  
cover until it clicks.  
Put the paper back into the paper tray.  
12 - 5 Troubleshooting and routine maintenance  
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If you are having difficulty with the fax machine  
If you think there is a problem with your fax machine or the way  
your faxes look, make a copy first. If the copy looks good, the  
problem is probably not the fax machine. Check the chart below  
and follow the troubleshooting tips.  
DIFFICULTY  
SUGGESTIONS  
Printing or Receiving Faxes  
Condensed print  
If your copy looks good, you probably had a bad  
and white streaks connection, with static or interference on the phone  
across the page or line. If the copy looks bad, call Brother Customer  
the top and bottom Service at 1-800-284-4329 (in USA) or  
of sentences are  
cut off.  
1-877-BROTHER (in Canada).  
Vertical black lines Your machine’s print head might be dirty. Clean the  
when receiving.  
print head. (See Cleaning the print head on page 13-9.)  
The sender’s scanner may be dirty. Ask the sender to  
make a copy to see if the problem is with the sending  
machine. Try receiving from another fax machine.  
If the problem continues, call Brother Customer  
Service at 1-800-284-4329 (in USA) or  
1-877-BROTHER (in Canada).  
Phone Line or Connections  
The fax machine  
does not answer  
when called.  
Make sure the fax machine is in the correct receiving  
mode for your setup. (See Choosing the Receive Mode  
fax machine to hear it answer. If there is still no answer,  
check the telephone line cord connection. Connect a  
standard telephone to the fax machine’s telephone  
wall jack. If there is no ringing when you call the fax  
machine, ask your telephone company to check the  
line.  
External  
Make sure the telephone line cord from your TAD is  
connected to the back of the fax machine, in the jack  
Telephone  
answering device labeled EXT. (See Connecting an external telephone  
(TAD) does not  
answer when  
called  
No dial tone on the Press HookOR—Lift the handset. If you don’t hear a  
handset  
dial tone, check telephone line cord connections at the  
fax machine and wall jack. Check that the handset is  
connected to the fax machine’s handset jack. Test the  
wall jack with another single line telephone. If there is  
no dial tone at the wall outlet, call your telephone  
company.  
The Caller ID does The Caller ID signal is sent ten seconds after the Call  
not display after  
the Call Waiting  
signal  
Waiting Signal and speaking may interfere with it.  
When you hear the Call Waiting signal, ask the other  
party to hold while you answer the call. Then stop  
speaking until you see the Caller ID on the LCD.  
Receiving Faxes  
Cannot receive a Make sure that the fax machine is in the correct  
fax  
receiving mode for your setup. (See Choosing the  
If there seems to be interference on your phone line, try  
setting the Compatibility to BASIC. (See Compatibility  
Troubleshooting and routine maintenance 12 - 6  
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DIFFICULTY  
SUGGESTIONS  
Sending Faxes  
Cannot send a fax Ask the other party to check that the receiving machine  
has paper.  
Print the Transmission Verification Report and check  
Poor sending  
quality.  
Try changing your resolution to FINEor S.FINE. Make  
a copy to check the fax machine’s scanner operation.  
Dialing does not  
work  
Check all line cord connections and make sure the  
curled handset cord is not in the EXT jack.  
Check the power cord connection. Send a manual fax  
by pressing Hook or by lifting the handset and dialing  
the number. Wait to hear fax receiving tones before  
pressing Fax Start.  
(Canada only) Change the Tone/Pulse setting.  
Vertical black lines Use the fax machine to make a copy. If the copy shows  
when sending.  
the same problem, the scanner area is dirty. Lift the top  
cover and check the document path. Clean the white  
film and the scanner’s glass strip using isopropyl  
alcohol and a lint-free cloth. (See Cleaning the scanner  
Transmission  
There is probably temporary noise or static on the  
Verification Report phone line. Try sending the fax again.  
prints “RESULT:  
NG”  
Try setting the Compatibility to BASIC.  
to check your phone line.  
Handling Incoming Calls  
Double-ring in  
FAX/TEL mode  
The fax machine knows the incoming call is not a fax  
so it is signaling you to answer the telephone call. Pick  
up the fax machine’s handset or answer from an  
extension phone, and then press the fax machine’s  
Telephone Answer Code (default setting is #51).  
Transferring a call If you have answered at the fax machine’s handset,  
to the fax machine press Fax Start and hang up immediately.  
If you answered at an extension phone, press your  
three-digit Fax Receive Code (default setting is 51).  
When the fax machine answers, hang up.  
The fax machine  
“hears” voice as  
fax tone  
If the fax machine is set to Easy Receive ON, it is more  
sensitive to sounds. The fax machine may mistakenly  
interpret certain voices or music on the line as a calling  
fax machine and respond with fax receiving tones.  
Deactivate the fax by pressing #51 if you are at an  
extension phone or press Stop/Exit if you are at the  
fax machine or an external phone.  
Try avoiding this problem by turning Easy Receive to  
Custom features  
on a single line  
If you have Call Waiting, Ring Master, Voice Mail, an  
alarm system or any other custom feature on a single  
phone line with the fax machine, it may create a  
problem sending or receiving fax data.  
For example: If you are sending or receiving a fax  
message while a custom feature signal comes through  
on the line, the signal can temporarily interrupt or  
disrupt the fax data. Your fax machine’s ECM feature  
should help overcome this problem. This condition is  
related to the telephone system industry and is  
common to all devices that send and receive data on a  
single, shared line with custom features. If avoiding a  
slight interruption is crucial to your business, we  
recommend a separate phone line with no custom  
features.  
12 - 7 Troubleshooting and routine maintenance  
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Routine maintenance  
Cleaning the print head  
Clean the print head when you want to improve the print quality and  
also as part of your routine maintenance.  
After you have just used the fax machine, some internal parts  
of the fax machine are extremely HOT! So please be careful.  
1
Before you clean inside the fax machine, unplug the  
telephone line cord first, and then the power cord from the AC  
power outlet.  
2
3
Open the top cover by lifting the lever on the right side of the  
top cover.  
Take out the print cartridge.  
4
To clean your fax machine’s print head, wipe the print head  
with a lint-free cloth that is dry or lightly moistened with  
isopropyl alcohol.  
5
6
Wait until the alcohol on the print head is completely dry.  
Install the print cartridge. (See Changing the ribbon on page  
12-9.)  
Close the top cover. Press down on both sides of the top  
cover until it clicks.  
8
Plug in the telephone line cord back in first and then plug the  
power cord back into the AC power outlet.  
Troubleshooting and routine maintenance 12 - 8  
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Cleaning the scanner  
1
Before you clean inside the fax machine, unplug the  
telephone line cord first, and then the power cord from the AC  
power outlet.  
2
3
Open the top cover by lifting the lever on the right side of the  
top cover.  
Clean the white film and the glass strip with isopropyl alcohol  
on a lint-free cloth.  
White Film  
Glass Strip  
Be careful not to bend the white film or drop anything into the  
fax machine.  
4
5
Close the top cover. Press down on both sides of the top  
cover until you hear it click into place.  
Plug in the telephone line cord back in first and then plug the  
power cord back into the AC power outlet.  
Changing the ribbon  
The starter ribbon prints up to 30 pages.  
1
Open the top cover by lifting the lever on the right side of the  
top cover.  
2
Remove the print cartridge containing the used ribbon and set  
it upside–down with the blue gear in the upper left corner.  
Blue Gear  
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3
Take the used ribbon out of the cartridge:  
1
2
Snap out the upper and lower right white spools.  
Slide the roll off the blue gear and lower left white spool. (Do  
not remove the blue gear and lower left white spool)  
.
Blue  
Gear  
Used Ribbon  
Upper White Spool  
White  
Spool  
(Do not  
remove.)  
Lower White  
Spool  
Cartridge  
4
5
Slide the white elastic off the new refill rolls and set them down  
with the full roll in the lower position. (The ribbon’s shiny side  
is facing down.)  
Remove the white spools from the ends of the used cardboard  
cores. Then insert them into the same positions in the new  
cores.  
White Spools  
6
Install the new ribbon in the cartridge:  
1 Slip the lower left cardboard core onto the white spool of  
the cartridge and then slip the upper blue core onto the  
blue gear of the cartridge.  
2 Insert the upper and lower right white spools into the  
holders.  
Shiny side is face down.  
Blue  
Gear  
White  
Spool  
White Spools  
Insert the teeth of the white spool into the cutouts of the  
cardboard core.  
Troubleshooting and routine maintenance 12 - 10  
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7
8
Turn the left blue gear to tighten the ribbon as shown in the  
illustration.  
Turn the cartridge over and re-install it in your fax machine:  
Insert the recessed  
four holders.  
first and place the cartridge into its  
9
Press down on both sides of the top cover to close it securely.  
12 - 11 Troubleshooting and routine maintenance  
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Glossary  
G
ADF (automatic document feeder) The document can be  
placed in the ADF and scanned one page at a time  
automatically.  
Automatic fax transmission Sending a fax without picking up  
the handset or pressing Hook.  
Automatic Redial A feature that enables your fax machine to  
redial the last fax number after five minutes if the fax did not go  
through because the line was busy.  
Auto Reduction Reduces size of incoming faxes.  
Backup Print Sets the fax machine to print a copy of every fax  
that is received and stored in memory. This is a safety feature  
so you will not lose message during a power failure.  
Beeper Volume Volume setting for the beep when you press a  
key or make an error.  
Broadcasting The ability to send the same fax message to more  
than one location.  
Call Reservation Allows you send a fax and then at the end of  
transmission, you can talk with the other party.  
Caller ID A service purchased from the telephone company that  
lets you see the number (or name) of the party calling you.  
Call Waiting/Caller ID Subscribers to this service from the  
telephone company can see the caller ID of a second call while  
on the telephone and can switch back and forth between two  
calls.  
Cancel Job Cancels a programmed job, like Delayed Fax or  
Polling.  
CNG tones The special tones (beeps) sent by fax machines  
during automatic transmission to tell the receiving machine  
that a fax machine is calling.  
Communication error An error during fax sending or receiving,  
usually caused by line noise or static.  
Contrast Setting to compensate for dark or light documents, by  
making faxes or copies of dark documents lighter and light  
documents darker.  
Cover Page Prints a page at the other party’s machine that  
contains the sender and recipient’s name and fax number,  
number of pages and comment. You can generate an  
electronic cover page at the other end with pre-programmed  
information from memory or you can print a sample cover page  
to fax with your document.  
Delayed Fax Sends your fax at a specified later time that day.  
Distinctive Ring A subscriber service purchased from the  
telephone company that gives you another phone number on  
an existing phone line. The Brother fax machine uses the new  
number to simulate a dedicated fax line.  
Glossary G - 1  
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Easy Receive Enables the fax machine to respond to CNG tones  
if you interrupt a fax call by answering it.  
ECM (Error Correction Mode) Detects errors during fax  
transmission and resends the pages of the fax that had an  
error.  
Extension telephone A telephone on the fax number that is  
plugged into a separate telephone wall jack.  
External telephone A TAD (telephone answering device) or  
telephone that is plugged into the EXT jack of the fax machine.  
F/T Ring Time The length of time that the Brother fax machine  
rings (when the receive mode setting is FAX/TEL) to notify you  
to pick up a voice call that it answered.  
Fax Forwarding Sends a fax received in memory to another  
pre-programmed fax number.  
Fax Receive Code Press this code ( 5 1) when you answer a  
fax call from an extension or external phone.  
Fax Storage You can store faxes in memory.  
Fax tones The signals sent by sending and receiving fax  
machines while communicating information.  
FAX/TEL You can receive faxes and telephone calls. Do not use  
this mode if you are using a telephone answering device  
(TAD).  
Fine resolution Resolution is 203 x 196 dpi. It is used for small  
print and graphs.  
Group number A combination of One-Touch and/or Speed-Dial  
numbers that are stored on a One-Touch key for Broadcasting.  
Help list A printout of the complete Menu that you can use to  
program your fax machine when you do not have the User’s  
Guide with you.  
LCD (liquid crystal display) The display screen on the fax  
machine that shows interactive messages during On-Screen  
Programming and shows the date and time when the fax  
machine is idle.  
Manual fax When you lift the handset or press Hook so you can  
hear the receiving fax machine answer before you press  
Fax Start to begin transmission.  
Menu mode Programming mode for changing your fax machine’s  
settings.  
Next Fax Reservation Accepts the next document in the ADF for  
transmission while the fax machine is still receiving.  
One-Touch Keys on the fax machine’s control panel where you  
can store numbers for easy dialing. You must use a separate  
key for each number.  
Out of Paper Reception Receives faxes into the fax machine’s  
memory when the fax machine is out of paper.  
Overseas Mode Makes temporary changes to the fax tones to  
accommodate noise and static on overseas phone lines.  
Paging This feature enables your fax machine to call your pager  
when a fax is received into its memory.  
G - 2 Glossary  
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Pause Allows you to place a 3.5 second delay in the dialing  
sequence stored on One-Touch keys or Speed-Dial numbers.  
Photo resolution A resolution setting that uses varying shades of  
gray for the best representation of photographs.  
Polling The process of a fax machine calling another fax machine  
to retrieve waiting fax messages.  
Pulse (Canada only) A form of rotary dialing on a telephone line.  
Quick Dial List A listing of names and numbers stored in  
One-Touch and Speed-Dial memory, in numerical order.  
Remote Access Code Your own four-digit code (--- ) that  
allows you to call and access the fax machine from a remote  
location.  
Resolution The number of vertical and horizontal lines per inch.  
See: Standard, Fine, Super Fine and Photo.  
Ring Delay The number of rings before the fax machine answers  
in FAX ONLYand FAX/TELmodes.  
Search An electronic, alphabetical listing of stored One-Touch,  
Speed-Dial and Group numbers.  
Speed-Dial A pre-programmed number for easy dialing. You  
must press the Search/Speed Dial key and then #, two digit  
code to start the dialing process.  
Standard resolution 203 x 98 dpi. It is used for regular size text  
and quickest transmission.  
Station ID The stored information that appears on the top of faxed  
pages. It includes the sender’s name and fax number.  
Super fine resolution 203 x 392 dpi. Best for very small print and  
line art.  
TAD (telephone answering device) You can connect an  
external device or answering machine to the EXT. jack of your  
fax machine.  
Telephone Answer Code (Fax/Tel mode only) When the fax  
machine answers a voice call, it pseudo/double-rings. You can  
pick up at an extension phone by pressing this code (# 5 1).  
Tel-Index List A listing of names and numbers stored in  
One-Touch and Speed-Dial memory, in alphabetical order.  
Tone A form of dialing on the telephone line used for Touch Tone  
telephones.  
Transmission The process of sending documents over the  
phone lines from the fax machine to a receiving fax machine.  
Transmission Verification Report A listing for each  
transmission, that shows its date, time and number.  
User Settings A printed report that shows the current settings of  
the fax machine.  
Glossary G - 3  
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Specifications  
S
General  
Type  
Desktop facsimile transceiver  
512 KB  
17-24 lb (64 g/m2 – 90 g/m2): Up to 50  
sheets (Temperature: 23°C, Humidity  
50% )  
Memory Capacity  
Paper Tray  
Paper Output  
Printer Type  
17-24 lb (64 g/m2 – 90 g/m2): Up to 20  
sheets  
Line Thermal with Ribbon  
16 characters x 1 Line  
LCD  
(Liquid Crystal Display)  
Operating Environment Temperature: 50-95 °F (10-35 °C)  
Humidity: 20-80%  
Best Print Quality  
Power Source  
68-86 °F (20-30 °C)  
120V AC 50/60 Hz (USA and  
Canadian version only)  
Power Consumption  
Dimensions  
Standby: under 4.8 watts  
Operating: under 160 watts  
13.4 in  
(340 mm)  
5.4 in  
(138 mm)  
5.1 in  
(129 mm)  
7.4 in  
(187 mm)  
10.5  
(267 mm)  
11.9 in  
(302 mm)  
Weight  
5.5 lb (2.5 kg) (with components)  
Copy  
Enlarge/Reduce  
50% to 150%  
(50, 75, 87, 93, 100, 120, 125, 150% &  
Auto)  
Multiple Copies  
Up to 99 pages plus sort  
S - 1 Specifications  
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Fax  
Compatibility  
Coding System  
Modem Speed  
ITU-T Group 3  
Modified Huffman (MH)  
9600/7200/4800/2400 bps;  
Automatic Fallback  
Document Size  
Paper Size  
Scanner Width: Max. 8.5" (216 mm)  
Letter, Legal  
Automatic Document Up to 10 pages  
Feeder (ADF)  
Gray Scale  
64 levels  
Polling Types  
Contrast Control  
Resolution  
Standard, Sequential  
Automatic/Light/Dark (manual setting)  
• Horizontal 203 dot/inch (8 dot/mm)  
• Vertical Standard — 98 line/inch (3.85  
line/mm)  
Fine, Photo —196 line/inch  
(7.7 line/mm)  
Superfine, Photo (copy) —  
392 line/inch( 15.4 line/mm)  
One-Touch Dial  
Speed-Dial  
4 stations  
100 stations  
Groups  
Up to 4 groups  
Broadcasting  
Automatic Redial  
Auto Answer  
Speaker Type  
Up to 104 locations  
One time after 5 minutes  
0, 1, 2, 3 or 4 rings  
Monitor  
Communication  
Source  
Public switched telephone network  
Memory Transmission Up to 20 pages *  
Out of Paper Reception Up to 25 pages *  
Refill Ribbon Roll  
Yield: Up to 150 pages (Letter)  
* “Pages” refers to the ITU-T Test Chart #1 (in Out of Paper  
Reception in ECM mode). Specifications and printed materials  
are subject to change without prior notice.  
Specifications S - 2  
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Index  
I
The items in all upper case represent LCD messages.  
A
D
Dialing  
Automatic  
B
Brother  
E
Extension telephones,  
F
C
Fax codes  
Caller ID  
Copy  
I - 1 Index  
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sending  
N
O
P
G
H
HELP  
Q
I
Group dial  
J
Jacks  
EXT jack  
One-Touch dial  
Speed-Dial  
L
M
R
Manual  
Index I - 2  
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Remote Retrieval  
W
Resolution  
S
T
Text, entering  
if you are having difficulty  
U
V
Volume, setting  
I - 3 Index  
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Remote Retrieval Access Card  
If you plan to receive fax messages while away from the fax  
machine, carrying the Remote Retrieval Access Card printed  
below will serve as a convenient reminder of the retrieval  
procedures. Simply cut out the card and fold it to fit your wallet or  
organizer. Keeping it handy will help you derive the full benefit of  
the fax machine’s Forwarding, Paging and Remote Retrieval  
features.  
ARD  
C
CES  
A
TRIEVAL  
R
MOTE  
1
2
4
5
6
3
R
Fold  
Fold  
Remote Retrieval Access Card R - 1  
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4
3
2
1
Fold  
Fold  
R - 2  
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EQUIPMENT ATTACHEMNT LIMITATIONS  
(Canada only)  
NOTICE  
This product meets the applicable industry Canada technical  
specifications.  
NOTICE  
The Ringer Equivalence Number is an indication of the maximum  
number of devices allowed to be connected to a telephone  
interface.  
The termination on an interface may consist of any combination of  
devices subject only to the requirement that the sum of the RENs  
of all the devices does not exceed five.  
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®
Brother International Corporation  
100 Somerset Corporate Boulevard  
P.O. Box 6911  
Bridgewater, NJ 08807–0911 USA  
Brother International Corporation (Canada) Ltd.  
1 rue Hôtel de Ville,  
Dollard-des-Ormeaux, QC, CANADA H9B 3H6  
Visit us on the World Wide Web  
http://www.brother.com  
These machines are made for use in the USA and CANADA only.  
We cannot recommend using them overseas because it may violate  
the Telecommunications Regulations of that country and the power  
requirements of your multi-function center may not be compatible  
with the power available in foreign countries. Using USA or  
CANADA models overseas is at your own risk and may void  
your warranty.  
US/CAN  
LF39290012  
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