Brother All in One Printer FAX 1820C User Manual

Before you can use the machine, you must set up the hardware.  
Please read this “Quick Setup Guide” for proper set up instructions.  
Setup is Complete!  
To find the best solution for your problem or question, access the Brother Solutions Center,  
Keep this “Quick Setup Guide” and User’s Guide in a convenient place for quick and easy  
reference at all times.  
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Control Panel  
12  
11  
10  
9
8
7
(FAX-1820C)  
1
2
3
4
5
6
1. One Touch keys  
2. Shift  
5. Stop/Exit  
6. Start keys  
7. On/Off key  
9. Mode keys  
10. Liquid Crystal Display (LCD)  
11. Copy keys (Temporary Settings)  
12. Ink/Reports key  
3. Fax and telephone keys  
4. Dial Pad  
8. Navigation keys  
For the details of the control panel, see "Control panel overview" in Chapter 1 of the User’s Guide.  
13  
12  
11  
10 9  
8
(FAX-1920CN)  
1 2  
3
4
5
6
7
1. One Touch keys  
2. Shift  
6. Stop/Exit  
7. Start keys  
8. On/Off key  
11. Liquid Crystal Display (LCD)  
12. Copy keys (Temporary Settings)  
13. Ink/Reports key  
3. Message Center keys  
4. Fax and telephone keys  
5. Dial Pad  
9. Navigation keys  
10. Mode keys  
For the details of the control panel, see "Control panel overview" in Chapter 1 of the User’s Guide.  
2
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Table of Contents  
3
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Setting Up the Machine  
Removing the Protective  
Parts  
2 Install Handset  
1
1 Connect the curled handset cord to the  
machine and the other end to the handset.  
1 Remove the protective tape.  
2 Open the control panel cover by pulling it  
toward you (1), and then lift the top cover  
toward the back (2).  
Top Cover  
Control Panel Cover  
3 Pull the protective yellow bar out of the  
machine.  
Protective Yellow Bar  
Do not throw away the protective yellow bar.  
You will need it in the future to transport the  
machine.  
4 Close the top cover, and then close the  
control panel cover.  
4
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Attaching the Paper Tray  
and Supports  
4 Loading Paper  
3
You can load up to 100 sheets of 20 lb  
(80 g/m2) paper.  
For more details, see “Paper Capacity of  
the Paper Tray” in Chapter 2 of the User’s  
Guide.  
1 Insert the paper tray from above into the  
back of the machine.  
Paper Tray  
1 Fan the stack of paper well to avoid paper  
jams and misfeeds.  
2 Attach the ADF document support.  
ADF Document  
Support  
2 Unfold the paper support and then press  
and slide the paper guide to fit the paper  
width.  
Paper Support  
3 Attach the output paper support to the paper  
output slot, and then pull out the extension.  
Output Paper Support  
Paper Width Guide  
Output Paper  
Support Extension  
3
Gently insert the paper.  
Make sure the print side is towards you and  
the paper is below the maximum paper  
mark.  
Maximum Paper Mark  
Paper  
4 Attach the ADF document output support.  
ADF Document  
Output Support  
Print Side  
5
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Setting Up the Machine  
If you are sharing one phone line with an  
external telephone, connect it as shown  
below.  
Install Phone Line and  
Power Cord  
5
1 Connect the power cord.  
Power Cord  
2 Connect the telephone line cord.  
Connect one end of the telephone line cord  
to the jack on the machine marked LINE  
and the other end to a modular wall jack.  
If you are sharing one phone line with an  
external telephone answering machine,  
connect it as shown below.  
Please set the Receive Mode to “External  
TAD” if you have an external answering  
machine. For more details, see  
“Connecting the machine” in Chapter 1 of  
the User’s Guide.  
Warning  
The machine must be grounded using a 3-prong  
plug.  
TAD  
TAD  
Since the machine is grounded through the power  
outlet, you can protect yourself from potentially  
hazardous electrical conditions on the telephone  
network by keeping the power to your machine on  
when you connect it to a telephone line. Similarly,  
you can protect yourself when you want to move  
your machine by disconnecting the telephone line  
first and then the power cord.  
6
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4 Remove the white shipping cover by pulling  
Installing the Ink  
Cartridges  
it towards you.  
6
Warning  
If ink gets in your eyes irrigate them with water  
immediately, and if irritation occurs consult a doctor.  
1 Make sure that the power is turned on.  
The LCD shows;  
White Shipping Cover  
Check Cartridge  
The bottom of the white shipping cover is  
wet with ink that will cause stains, so wipe  
it clean before you place it down.  
Do not throw away the white shipping  
cover. You will need it when you transport  
the machine.  
2 Open the control panel cover by pulling it  
toward you (1), then lift the top cover  
toward the back (2).  
The print heads will move to the ink  
replacement position.  
5 Take out the black ink cartridge.  
Top Cover  
Control Panel Cover  
6 Carefully remove the sealing tape from the  
ink cartridge.  
3 Push the four colored ink cartridge covers  
To prevent spilling ink and staining your  
hands and clothing, peel the sealing tape  
gently and slowly.  
one at a time so they pop up.  
Colored Ink  
Cartridge Covers  
USH  
PUSH  
PUSH  
PUSH  
Opening  
• Do not touch the ink opening on  
the cartridge or removed tape.  
Continued...  
7
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Setting Up the Machine  
7 Gently insert the black ink cartridge in the  
• DO NOT remove ink cartridges if  
you do not need to replace them.  
If you do so, it may reduce the ink  
quantity and the machine will not  
know the quantity of ink left in  
the cartridge.  
black ink position.  
• DO NOT shake the ink cartridges.  
If ink stains your body or  
clothing, wash with soap or  
detergent immediately.  
• Brother strongly recommends  
that you do not refill the ink  
cartridges provided with your  
machine. We also strongly  
recommend that you continue to  
use only Genuine Brother Brand  
replacement ink cartridges.  
Using or attempting to use  
potentially incompatible inks  
and/or cartridges in your  
8 Press the cover down until it clicks.  
machine may cause damage to  
the machine itself and/or it may  
result in unsatisfactory print  
quality. Our warranty coverage  
does not apply to any problem  
that was caused by the use of  
unauthorized third party ink and/  
or cartridges. To protect your  
investment and guarantee your  
print quality please continue to  
replace consumed ink cartridges  
with only Genuine Brother  
9 Repeat Steps 5 to 8 to install each color ink  
cartridge. Match the colors of the ink to the  
cartridge covers.  
0 Close the top cover and control panel cover.  
The machine will enter a head cleaning  
cycle for approximately four minutes.  
Cleaning  
Branded Supplies.  
Please Wait  
If you mix the colors by installing an ink  
cartridge in the wrong position, you must  
clean the print head by running several  
cleaning cycles after correcting the  
cartridge installation. (See “Cleaning the  
print head” on page 12-10 of the User’s  
Guide.)  
Once you open an ink cartridge, install it in  
the machine and use it up within six  
months of installation. Use unopened ink  
cartridges by the expiration date written  
on the cartridge package.  
If Ink Empty shows on the LCD after you  
install the ink cartridges, check to make  
sure the ink cartridges are installed  
correctly.  
8
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Step A: Color Block Quality  
Check  
Color Block Quality and  
Alignment Check  
7
1 The LCD shows:  
Is Step "A" OK?  
1.Yes 2.No  
1 After the cleaning cycle is finished, the LCD  
shows;  
Set Paper and  
Press Start  
Check the quality of the four color blocks  
formed by the short lines printed on the  
sheet.  
2 Make sure the paper is loaded in the paper  
tray.  
(BLACK/CYAN/YELLOW/MAGENTA)  
Press Color Start.  
2 If all lines are clear and visible, press  
on the dial pad to go to STEP B: Alignment  
Check.  
3 The machine starts printing the PRINT  
QUALITY CHECK SHEET (only during  
initial ink cartridge installation).  
---OR---  
If you can see missing short lines, press  
on the dial pad and go to 3.  
OK  
Poor  
Check in Step A  
Check in Step B  
3 The LCD asks you if the print quality is OK  
for each color. Press  
dial pad.  
or  
on the  
Black OK?  
1.Yes 2.No  
When you have finished selecting  
(YES) or  
(NO) for each color, the  
LCD shows:  
Start Cleaning?  
1.Yes 2.No  
Press  
(YES), and then machine starts  
cleaning the colors.  
After cleaning is finished, press  
Color Start. The machine starts printing the  
PRINT QUALITY CHECK SHEET again  
and goes back to the first step of STEP A.  
9
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Setting Up the Machine  
Step B: Alignment Check  
1 The LCD shows:  
Is Step "B" OK?  
1.Yes 2.No  
Check the 600 dpi and 1200 dpi test print to  
see if No.5 most closely matches the OK  
sample (No.0). Press  
if No.5 matches  
it.  
No.5  
600 DPI  
1200 DPI  
If another test print number is a better match  
for either 600 dpi or 1200 dpi, press  
to  
select NO and go to 2.  
2 For 600 dpi, select the number from 1 to 8  
that most closely matches the No.0 sample  
and enter it using the dial pad.  
Select Best #  
3 For 1200 dpi, enter the number from 1 to 8  
that most closely matches the No.0 sample.  
Select Best #  
The Quality check is now complete.  
10  
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Menu/Set  
(FAX-1920CN)  
Dial pad  
Stop/Exit  
8 Setting the Date and Time  
The machine displays the date and time, and prints it  
on every fax you send.  
6 Enter the two digits for the day on the dial  
pad, and then press Menu/Set.  
1 Press Menu/Set.  
Day:01  
2 Press  
3 Press  
.
(e.g. Enter 0, 1.)  
.
7 Enter the time in 24-hour format on the dial  
pad, and then press Menu/Set.  
4 Enter the last two digits of the year on the  
dial pad, and then press Menu/Set.  
Time:15:25  
Year:2004  
(e.g. Enter 1, 5, 2, 5 for 3:25 P.M.)  
8 Press Stop/Exit.  
(e.g. Enter 0, 4 for 2004.)  
5 Enter the two digits for the month on the dial  
pad, and then press Menu/Set.  
If you want to repeat from step1, press  
Stop/Exit.  
Month:03  
(e.g. Enter 0, 3 for March.)  
11  
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Setting Up the Machine  
Menu/Set  
(FAX-1920CN)  
Dial pad  
Stop/Exit  
9 Setting Your Station ID  
You should store your name and fax number to be  
printed on all fax pages that you send.  
Press  
key  
One  
time  
A
D
G
J
M
P
T
Two  
times  
B
E
H
K
N
Q
U
Three  
times  
C
F
I
Four  
times  
2
3
4
5
6
7
8
9
2
3
4
5
6
S
8
Z
1 Press Menu/Set.  
2 Press  
3 Press  
.
.
L
O
R
V
Y
4 Enter your fax number (up to 20 digits) on  
the dial pad, and then press Menu/Set.  
W
X
Fax:_  
For more details, see “Setting the Station  
ID” in Chapter 4 of the User's Guide.  
5 Use the dial pad to enter your name (up to  
20 characters), and then press Menu/Set.  
6 Press Stop/Exit.  
Name:_  
If you want to repeat from step1, press  
Stop/Exit.  
Refer to the following chart for entering  
your name.  
If you need to enter a character that is on  
the same key as the previous character,  
press  
to move the cursor to the right.  
12  
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Selecting a Receive  
Selecting a Receive  
11 Mode (FAX-1920CN  
only)  
10  
Mode (FAX-1820C only)  
Are you connecting an external telephone or external  
telephone answering device to the FAX?  
Do you want to  
Yes  
No  
receive a fax  
automatically?  
Manual  
No  
Are you using the voice message  
function of your external  
Fax Only  
You control the phone line  
and must answer every call  
yourself.  
Yes  
telephone answering device?  
The FAX automatically  
answers every call as a  
fax.  
No  
Do you use the FAX  
for the fax use only?  
Fax Only  
Yes  
Do you want the FAX to  
answer fax calls only?  
The FAX automatically  
answers every call as a fax.  
No  
Yes  
Fax/Tel  
Fax/Tel  
The FAX controls the  
line and automatically  
answers every call. If  
the call is not a fax, the  
phone will ring for you to  
pick up the call.  
The FAXcontrolsthelineand  
automatically answers every  
call. If the call is not a fax, it  
will ring for you to pick up the  
call.  
There are three possible receive modes: Fax Only,  
Fax/Teland Manual.  
No  
Manual  
1 Press Menu/Set.  
You control the phone  
line and must answer  
every call yourself.  
2 Press  
3 Press  
4 Press  
.
.
Yes  
External TAD  
or  
to select the mode.  
Your external telephone  
answering device(TAD)  
automatically answers  
every call. Voice  
messagesare stored on  
the external TAD. Fax  
messages are printed.  
5 Press Menu/Set.  
6 Press Stop/Exit.  
For more details, see “Setup Receive” in  
Chapter 5 of the User’s Guide.  
There are four possible receive modes: Fax Only,  
Fax/Tel, Manualand External TAD.  
1 Press Menu/Set.  
2 Press  
3 Press  
4 Press  
.
.
or  
to select the mode.  
5 Press Menu/Set.  
6 Press Stop/Exit.  
For more details, see “Setup Receive” in  
Chapter 5 of the User’s Guide.  
13  
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Setting Up the Machine  
Menu/Set  
(FAX-1920CN)  
Dial pad  
Stop/Exit  
Setting Up the Message  
Selecting Your  
13  
12 Center (FAX-1920CN  
only)  
Language (Canada Only)  
1 Press Menu/Set.  
You must record an outgoing message in order to use  
the Message Center mode.  
2 Press  
3 Press  
.
.
1 Record Message Center Outgoing  
Message (Msg. Ctr OGM).  
4 Select your language (ENGLISH or  
See “Recording Message Center Outgoing  
Message” in Chapter 9 of the User’s Guide.  
FRENCH) by using  
or  
, and then  
press Menu/Set.  
English  
2 Activate Message Center mode.  
Press and hold  
until it lights and the  
5 Press Stop/Exit.  
LCD shows:  
MC:Msg. Ctr  
Lights  
If the Message Center Mode is ON, it over  
rides your Receive Mode setting. The  
built-in digital Message Center answers  
voice calls. If the call is a fax, you can  
receive a fax automatically.  
For more details, see “Message Center” in  
Chapter 9 of the User’s Guide.  
14  
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Sending in the Product  
14 Registration and Test  
Sheet (USA Only)  
Using the FAX as a  
15 Printer or for PC-FAX  
Send  
You can download the Brother Printer Driver and  
PC-FAX Send driver from the Brother Solutions  
Center for use with FAX-1820C and FAX-1920CN.  
Visit us at:  
1
Fill out the Product Registration and Test Sheet.  
Please download the Printer Driver first  
before connecting the machine to your  
computer with the USB cable.  
You must use the appropriate USB cable.  
If you don’t have it, please purchase a  
USB cable that is no longer than 6 feet  
long (2 meters).  
2 Place the sheet face down in the Automatic  
Document Feeder.  
Using the Network  
16 features of the  
FAX-1920CN  
When connected to a network the FAX-1920CN  
supports network printing, PC-FAX Send and Internet  
FAX. For details on how to configure and use these  
network features, visit us at:  
Make sure  
(Fax) is illuminated in Green.  
If you use the FAX-1920CN as a network  
printer, you can download the driver and  
3
Enter the toll-free fax number: 1-877-268-9575.  
4 Press Black Start.  
PC-FAX Send, you can download the  
You will receive a confirmation fax of your  
Product Registration.  
You can also register your product online, go  
15  
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USA  
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