Clickfree DVD Backup User Manual

Clickfree DVD Backup User Guide

for Microsoft Windows users

Clickfree DVD Backup User Guide

Contents

Introducing Clickfree DVD Backup

CONTENTS

INTRODUCING CLICKFREE DVD BACKUP

Main Features

Package contents

Definitions

BASICS

HOW DOES CLICKFREE WORK?

WHAT GETS BACKED UP?

Clickfree backs up content

What content categories does Clickfree back up?

WHAT DO I NEED BEFORE I START?

BACKING UP MY CONTENT

HOW DO I START USING MY CLICKFREE DVD BACKUP?

ZERO EFFORT BACKUP – REALLY!

WHAT IF CLICKFREE DOESN’T START UP AUTOMATICALLY?

What if the Vista Autoplay Window appears?

HOW DO I CHANGE HOW CLICKFREE DOES BACKUPS? (OFFICE ONLY)

Choosing categories of content to be backed up – required

Choosing locations to search for content – required

Choosing complete folders to be backed up – optional

HOW DO I CHANGE HOW CLICKFREE DOES BACKUPS? (MUSIC, PHOTO)

Choosing locations to search for content – optional

Choosing file types and sizes to be backed up – optional

Choosing whether embedded files are backed up – optional

Clickfree DVD Backup User Guide

Introducing Clickfree DVD Backup

RESTORING MY CONTENT

WHAT IF MY COMPUTER’S INTERNAL HARD DRIVE STOPS WORKING, OR I WOULD LIKE TO TRANSFER MY

CONTENT TO A NEW COMPUTER?

WHAT DO I NEED BEFORE I CAN USE CLICKFREE TO RESTORE MY CONTENT?

HOW DO I GET MY CONTENT BACK?

What gets restored, and to where – Default restore?

HOW DO I LET CLICKFREE RESTORE DECIDE WHAT TO RESTORE AND WHERE?

HOW DO I CHANGE HOW CLICKFREE RESTORES CONTENT?

Restoring content

Choosing content to be restored

Choosing where to restore content to

HOW CAN I USE CLICKFREE TO COPY FILES FROM ONE COMPUTER TO ANOTHER?

HOW DO I FIND FILES THAT WERE RESTORED

BROWSING, SEARCHING & VIEWING YOUR FILES

HOW DO I BROWSE, SEARCH & VIEW? (OFFICE ONLY)

From the Backup Summary screen

HOW DO I PLAY OR EMAIL MUSIC? (MUSIC ONLY)

HOW DO I VIEW AND USE PHOTOS? (PHOTO ONLY)

HOW DO I BROWSE MY BACKED-UP FILES? (OFFICE ONLY)

HOW DO I SEARCH FOR MY BACKED-UP FILES? (OFFICE ONLY)

WHAT CAN I DO WITH FILES FROM BROWSE AND SEARCH

ADVANCED TOPICS

WHAT IF THERE IS MORE THAN ONE USER ON MY COMPUTER?

WHAT IF I HAVE MORE THAN ONE COMPUTER?

Clickfree DVD Backup User Guide

Introducing Clickfree DVD Backup

HOW DO I CHOOSE INDIVIDUAL FILE EXTENSIONS FOR BACKUP? (OFFICE)

HOW DO I CHOOSE INDIVIDUAL FILE EXTENSIONS FOR BACKUP? (MUSIC, PHOTO)

WHAT IF I DON’T ENOUGH CLICKFREE BACKUP DVDS?

WHAT ARE ‘FACTORY SETTINGS’ AND HOW DO I USE THEM?

HOW DO I ADD/REMOVE/EDIT FILETYPES? (OFFICE ONLY)

HOW DO I CHOOSE ANOTHER DRIVE AND/OR FOLDER TO RESTORE TO?

LEGAL STUFF

Clickfree DVD Backup User Guide

Introducing Clickfree DVD Backup

Thank you for buying the Clickfree DVD Backup – the easiest way to keep the valuable

information on your computer safe.

Clickfree is an easy-to-use computer backup system that automatically searches for and

backs up content stored on your computer. No hardware configuration or software

installation is required. The backup procedure begins once the Clickfree DVD has been

inserted into your DVD drive.

Caution: Please remember that a backup is meant to be a second copy of your computer

data, not the only copy of your data. Having two copies (redundancy) is what

keeps your important data safe. Please use your Clickfree DVD Backup to keep a

safe copy of your data.

MAIN FEATURES

Clickfree backup technology

•

Automatically starts when connected to your computer

Does not require any software installation or setup

Automatically searches for and backs up the important data from your computer –

music, photos, or office files, depending on which Clickfree DVD Backup package

you are using

•

For most users the automatic search finds and backs up everything that matters

Customizable backup options

Includes options for custom file types and full folder backup (Office Files Backup

only)

•

Easy restore to same or other computer

•

Backed-up content can quickly and easily be restored

You can just as easily ‘restore’ content to a different computer as to the original one

This makes Clickfree a great way to move your content from your old computer to

your new one

How it backs up

The first time you put a Clickfree Backup DVD into your DVD writer it searches for,

•

finds, backs up and organizes all of your important content, depending on which

Clickfree DVD Backup package you are using

Photo Viewer/Music Player

•

Conveniently view backed-up photos from the DVD in thumbnail and expanded

view(Photo Backup Only)

•

Conveniently listen to backed-up music from the DVD (Music Backup only)

PACKAGE CONTENTS

Your Clickfree backup package contains three, five, or ten Clickfree DVD Backup disks.

Clickfree DVD Backup User Guide

Introducing Clickfree DVD Backup

DEFINITIONS

Just to make sure that the user guide is clear, we’re going to define a couple of terms that

are used throughout the guide.

Administrator

“Administrator” is a special login name for the user who can make system-wide changes to

the computer, has full control, and can access all of the files on the computer. Most home

users are automatically the Administrator of their computer. If you don’t know if you are

the Administrator, or how to log in as Administrator, you might need to talk to the person

who set up the computer for you. If no one set up your computer for you, then by default,

you are the Administrator.

Back up and Restore

Backing up is making copies of data so that a copy can be used to restore the original after

the data is lost or destroyed. Backups are used to restore data after loss of or damage to

your computer’s hard drive, and to restore files that have been accidentally deleted or

corrupted.

Making a backup of your content only copies it from your computer to your DVD Backup,

and does not delete it from the computer’s hard drive.

Restoring your content from a backup only copies it from your DVD Backup to your

computer, and does not delete it from the DVD Backup.

Important: Clickfree never erases or replaces content on your computer’s hard drive, unless

you ask it to replace a file during restore.

Clickfree never erases or replaces content on your DVD Backup.

Your Clickfree backups are also handy for moving or copying data from one computer to

another.

Content

Normally you don’t use Clickfree to back up your programs or operating system

(Windows), only the data that you have created or copied to your computer – music,

photos, letters, emails, tax information etc, depending on which Clickfree DVD Backup

package you are using. In this guide we refer to this data as content.

File

Information used by your computer and stored in a specific place on your hard drive. A file

may be content, a program or part of a program, or information a program uses in some

way.

Sometimes the relationship between content and file is clear: a photo or a letter is usually a

single file. On the other hand, a single email message may be just a part of a large file that

contains many messages, and related information such as email addresses, calendar events

etc. However, you don’t need to be concerned about this because Clickfree takes care of all

the details for you.

Clickfree DVD Backup User Guide

Basics

HOW DOES CLICKFREE WORK?

All you need to do to keep your projects, photos, videos, music etc. safe is to put the

Clickfree DVD Backup into the DVD drive in your computer and let it work! No need to

install software or to configure anything. Your computer knows when the Clickfree DVD

has been inserted, and it runs the program automatically each time. You can back up as

many computers as you like with the Clickfree DVD Backup. However, each DVD can hold

backed-up files from only one computer.

When Clickfree has finished backing up your computer, just eject the DVD and store it in a

safe place. We recommend that you do not leave the Clickfree DVD in your DVD drive:

your content is safer if your DVD Backup is kept separately from the computers it has

backed up.

If your data is lost for any reason (hard disk crash, laptop lost or stolen, content

accidentally deleted), you’ll be really happy that you bought and used Clickfree. Your

backed-up content is safe on your Clickfree backup, waiting to be restored when you have

a working computer again.

A Clickfree backup is also ideal for transferring your content from an old computer to a

new one.Sometimes, for a variety of reasons, the program may not run by itself – it may

need a little help. If this happens to you, don’t worry – it’s easy to get things going. We’ll

show you how a little later. For details, see “What if Clickfree doesn’t start up

automatically?” on page 12.

WHAT GETS BACKED UP?

CLICKFREE BACKS UP CONTENT

At Clickfree we want to protect our customers from losing things that are irreplaceable.

That’s why Clickfree finds and backs up all of the content from wherever it is on your

computer – according to which DVD Backup you use – Office, Music, Photo.

When it runs automatically, Clickfree searches your computer for all of the content that

you have either created or placed in your computer. To see a list of the categories of content

that Clickfree backs up automatically, see “What content categories does Clickfree back

up?” on page 8. Most likely, this means that it will back up everything that matters to you

right out of the box without you having to do anything but insert the DVD.

Unless you explicitly ask it to do so (and only for Office backup), Clickfree does not back

up the programs or the operating system. This means that your backup won’t need nearly

as much space as the size of your computer’s hard drive since your content may only take

up a small portion of your hard drive’s capacity, and we only look for the content.

WHAT CONTENT CATEGORIES DOES CLICKFREE BACK UP?

Depending on which DVD Backup you are using, Clickfree backs up content in these

categories:

Clickfree DVD Backup User Guide

Basics

•

{P} Photos – including common graphic formats such as JPEG and RAW

{P} Video – for example, AVI, MPEG, Shockwave Flash

{M} Music – including CD audio, MP3, MIDI

{O} Emails – including Thunderbird, Eudora, and those from Microsoft Office

{O} Text Documents – usually from word-processing programs such as Microsoft

Word, Open Office, and WordPerfect

•

{O} Spreadsheets – for example, Microsoft Excel, Open Office, and Lotus 123

{O} Presentations – for example, Microsoft Powerpoint and Corel Show

{O} Artwork and Drawings – such as Corel Draw, Visio and Paintshop images

{O} Favorite Websites – internet shortcuts and address books

{O} Other – including zip and RAR files, XML, and comma-separated values files

{O} Financial – such as those from QuickBooks and tax programs

Want to know more? You can look at the details by following the steps in “How do I

Change how Clickfree does backups? (Office only)” on page 13, or “How do I Change how

Clickfree does backups? (Music, Photo)” on page 19, without making any changes.

WHAT DO I NEED BEFORE I START?

Before you start your first restore you should read the entire “Restoring my content”

chapter of this manual.

For Clickfree to work, your computer needs to be running one of these operating systems:

•

Microsoft Vista® (any editions)

Microsoft Windows® XP (any editions)

Microsoft Windows® 2000 (with SP4)

Mac OSX 10.5 Leopard running on an Intel processor (products manufactured after

Jan 1, 2009)

In addition you need:

•

At least 100 MB of free space on your computer

A DVD writer with DVD+R capability

Clickfree DVD Backup User Guide

Backing up my content

HOW DO I START USING MY CLICKFREE DVD BACKUP?

Note:

Screenshots in this section show mostly Office Backup screens – the screens for

Music and Photo backup are almost identical.

♦ To start using your Clickfree DVD Backup:

1. Make sure that your computer is switched on and has finished starting up.

2. Log in, if that is what you normally do.

3. Insert a Clickfree DVD into your DVD drive.

4. Wait for the Clickfree window to appear. You may have to wait up to a full minute for

your computer to recognize the Clickfree DVD Backup – please be patient!

What happens next depends on whether the Clickfree DVD contains any backed-up

content.

•

If the Clickfree DVD contains backed-up content, see “Restoring my content” on

page 26.

A second Welcome window appears and shows the number of seconds left before the

backup starts automatically:

Clickfree DVD Backup User Guide

Backing up my content

ZERO EFFORT BACKUP – REALLY!

Unless you stop the countdown by clicking a button, at the end of the countdown period

Clickfree starts the backup.

•

If you want to let Clickfree decide what needs to be backed up from where, then

you’re done: just relax and let Clickfree work.

Without any effort on your part, Clickfree is safeguarding your valuable content!

For details, see “What gets backed up?” on page 8.

•

If you want to make changes to how backup is done, click Options and see “How do

I Change how Clickfree does backups? (Office only)” on page 13, or “How do I

Change how Clickfree does backups? (Music, Photo)” on page 19.

Clickfree displays some screens to show progress:

Note:

The appearance of these screens varies a little, depending on which Clickfree DVD

Backup package you are using: Office, Music, or Photo.

Clickfree adds up the sizes of all of the content it finds, then adds the sizes of the

files in the complete folders you also chose, and tells you how many files of what

types it found, and how many DVDs are needed for the backup:

Clickfree DVD Backup User Guide

Backing up my content

5. If you have enough Clickfree Backup DVDs, click I’m Ready – Start Backup.

Important: Before you backup your files, you must ensure that you have as many Clickfree

Backup DVDs as are needed: if the backup requires more than one DVD, you need

to use a Clickfree Backup DVD every time that the program tell you to change

DVDs. If you don’t have enough Clickfree Backup DVDs for a backup, see “What

if I don’t enough Clickfree Backup DVDs?” on page 44.

The Backup Summary screen shows you how many files of each type were backed

up.

When you see the Backup Summary screen, simply click Close, then OK, then eject

the Clickfree DVD and store it in a safe place.

Note:

Before backing up any content, Clickfree tells you how many DVDs will be

needed. Each time it fills up a DVD, Clickfree prompts you to label the full DVD

with a sequence number, and to insert another empty Clickfree DVD.

You should write the date & time on the DVD, and, if you use Clickfree DVD

Backup with more than one computer, write the name of the computer too.

WHAT IF CLICKFREE DOESN’T START UP AUTOMATICALLY?

There could be a couple of reasons why Clickfree does not run when you plug in the

Clickfree DVD Backup:

•

You may see a message telling you that “Clickfree™ Backup cannot start because

you do not have the required permissions. Please re-login to this computer as the

Clickfree DVD Backup User Guide

Backing up my content

Administrator.”

1. Log out.

2. Eject the Clickfree DVD.

3. Log in again as Administrator.

4. Insert the Clickfree DVD again.

The backup then starts automatically.

•

Your computer settings may prevent Clickfree from running automatically because

“Autorun” is turned off.

To fix this problem, follow these steps. You only need to do this once, not every time

you use Clickfree.

♦ To turn on Autorun:

[[are we going to give any instructions about enabling autorun? or just say to call tech

support?]]

WHAT IF THE VISTA AUTOPLAY WINDOW APPEARS?

In Windows Vista, if the AutoPlay window appears:

1. Check Always do this for software and games.

2. Click Start ClickFree Backup.

You only need to do this once, not every time you use Clickfree.

HOW DO I CHANGE HOW CLICKFREE DOES BACKUPS? (OFFICE ONLY)

You can change:

•

The types of content Clickfree backs up

Where Clickfree looks for the content to back up content.

You can also tell Clickfree to back up all of the files in a folder, regardless of what category

or file type they are.

Clickfree DVD Backup User Guide

Backing up my content

What do the Cancel, Next, and Back buttons do?

As you go from one step to the next to back up content, the screens you see usually have

buttons for Cancel, Next >, and Back>.

Cancel abandons the changes you have made and returns you to the Manage

Settings and PCs screen.

Next > accepts the decisions you have made so far, then moves on to the next step and the

next decision.

Back > sends you back to the previous step so that you can change a decision you already

made. Until you click Start or Cancel there is no limit to how often you can go back and

make changes.

♦ To review or change what gets backed up:

1. Follow steps 1 to 4 of the procedure “How do I start using my Clickfree DVD Backup?”

on page 10.

2. Before the countdown reaches zero, click Options.

The Choose File Types screen is displayed:

Clickfree DVD Backup User Guide

Backing up my content

CHOOSING CATEGORIES OF CONTENT TO BE BACKED UP – REQUIRED

3. All of the categories are selected by default. Choose the categories of content to be

backed up, for example, Text Documents, Presentations, and Financial.

•

To include a category, for example, Presentations, in the backup, make sure that the

box to the left of the category name is checked . If it isn’t, click

the box to check it. You can add and remove the checkmark by clicking in the box.

To exclude a category, for example, Financial, from the backup, make sure that the

•

box to the left of the category name is unchecked

click the box to uncheck it.

. If it is checked,

Note:

You can make a finer selection by choosing file types within each category. For

details, see “How do I choose individual file extensions for backup? (Office)” on

page 42 in the “Advanced topics” chapter.

4. When you are finished choosing content categories, click Next >.

Note:

You must choose at least one file type or category – you cannot leave all file types

and categories unchecked.

CHOOSING LOCATIONS TO SEARCH FOR CONTENT – REQUIRED

1. Choose where you want Clickfree to search for content for the categories and types you

chose earlier – Clickfree can either:

•

look through your entire computer (the default setting)

•

look only in certain folders

♦ To look through the entire computer

Choose Search the entire computer

♦ To look only in certain folders:

Choose Search selected folders only

•

then select folders

from My Documents. and My Computer in the folder selection box that appears.

•

To search the entire My Documents folder, make sure that the checkbox is

checked

•

To see details of a folder under My Documents, click the + to the left of the

checkbox. This expands My Documents to show the folders that it contains,

and changes the + to a -. Click the – when you want to collapse the folder

Clickfree DVD Backup User Guide

Backing up my content

again.

Each folder with a + beside it can also be expanded.

•

You can now choose the individual folders you want to be searched by

adding and removing checkmarks in the checkboxes. For example, to search

only the folder with the Help and Manual projects, uncheck the My

Documents checkbox, then check only My HelpAndManual Projects:

•

Do the same for My Computer.

Note:

You must choose a location – you cannot leave all locations unchecked.

2. When you have made your choices, click Next >.

CHOOSING COMPLETE FOLDERS TO BE BACKED UP – OPTIONAL

3. Choose complete folders to be backed up in addition to categories and locations.

The complete folders you choose here, and all of their files, are backed up regardless of

file type. Complete folders are backed up in addition to the file types in the locations

Clickfree DVD Backup User Guide

Backing up my content

you already chose.

•

To add the entire My Documents folder to the backup, make sure that the checkbox

is checked

•

To see details of a folder under My Documents, click the + to the left of the

checkbox. This expands My Documents to show the folders that it contains, and

changes the + to a -. Click the – when you want to collapse the folder again.

Each folder with a + beside it can also be expanded.

•

You can now choose the individual folders you want to include in the backup by

adding and removing checkmarks in the checkboxes. For example, within My

Documents if you want to include only the folder with the photos of your hike,

uncheck the My Documents checkbox, then check only HikePhotos:

•

Do the same for My Computer.

4. When you have made your choices, click Done > to continue with the countdown. You

can click Start at this time to go to the backup right away without waiting for the rest of

the countdown.

Clickfree searches for content to back up

Before actually backing up any content, Clickfree searches the locations you chose for

your chosen categories of content:

Clickfree DVD Backup User Guide

Backing up my content

It adds up the sizes of all of the content it finds, then adds the sizes of the files in the

complete folders you also chose, and tells you how many files of what types it found,

and how many DVDs are needed for the backup:

^TPHx_BU_CFSearches01

5. If you have enough Clickfree Backup DVDs, click I’m Ready – Start Backup.

Important: Before you backup your files, you must ensure that you have as many Clickfree

Backup DVDs as are needed: if the backup requires more than one DVD, you need

to use a Clickfree Backup DVD every time that the program tell you to change

DVDs. If you don’t have enough Clickfree Backup DVDs for a backup, see “What

if I don’t enough Clickfree Backup DVDs?” on page 44.

Clickfree backs up your content

Clickfree then backs up the content and complete folders you chose:

Clickfree DVD Backup User Guide

Backing up my content

At the end of the backup, a Backup Summary screen is displayed:

The Backup Summary screen shows you how many files in each category were backed up

and the amount of space they take up on the DVD.

When you see the Backup Summary screen, simply click Close, then OK, then eject

the Clickfree DVD and store it in a safe place.

Note:

Before backing up any content, Clickfree tells you how many DVDs will be

needed. Each time it fills up a DVD, Clickfree prompts you to label the full DVD

with a sequence number, and to insert another empty Clickfree DVD.

You should write the date & time on the DVD, and, if you use Clickfree DVD

Backup with more than one computer, write the name of the computer too.

HOW DO I CHANGE HOW CLICKFREE DOES BACKUPS? (MUSIC, PHOTO)

Note:

Screenshots in this section show either Music or Photo Backup screens – the

screens for Music and Photo backup are almost identical to each other.

You can change:

•

The types and sizes of files Clickfree backs up

Where Clickfree looks for the content to back up content.

Clickfree DVD Backup User Guide

Backing up my content

♦ To review or change what gets backed up:

1. Follow steps 1 to 4 of the procedure “How do I start using my Clickfree DVD Backup?”

on page 10

2. Before the countdown reaches zero, click Options.

You can now choose the locations to search for content, what types and sizes of files get

backed up, and whether files embedded in compressed files and email messages should

be included.

CHOOSING LOCATIONS TO SEARCH FOR CONTENT – OPTIONAL

1. Click Search Locations.

2. Choose where you want Clickfree to search for content for the file types you chose

earlier – Clickfree can either:

•

look through your entire computer (the default setting)

•

look only in certain folders

♦ To look through the entire computer

•

Choose Search the entire computer

Continue with “Choosing file types and sizes to be backed up” on page 22.

, and click OK >.

Clickfree DVD Backup User Guide

Backing up my content

♦ To look only in certain folders:

•

Choose Search selected folders only

then select folders

from My Documents and My Computer in the folder selection box that appears.

•

To search the entire My Documents folder, make sure that the checkbox is

checked

•

To see details of a folder under My Documents, click the + to the left of the

checkbox. This expands My Documents to show the folders that it contains,

and changes the + to a -. Click the – when you want to collapse the folder

again.

Each folder with a + beside it can also be expanded.

•

You can now choose the individual folders you want to be searched by

adding and removing checkmarks in the checkboxes. For example, to search

only the folder with the Help and Manual projects, uncheck the My

Documents checkbox, then check only My HelpAndManual Projects:

•

Do the same for My Computer.

Note:

You cannot leave all locations unchecked.

•

When you have made your choices, click OK > and continue with

“Choosing file types and sizes to be backed up” on page 22.

Clickfree DVD Backup User Guide

Backing up my content

CHOOSING FILE TYPES AND SIZES TO BE BACKED UP – OPTIONAL

3. Click Types and Sizes:

Note:

For Music, only one type is shown: Music.

1. All of the files types are selected by default. Choose the types of files to be backed up:

Photos, Raw Files, Videos.

•

To include a type, for example, Photos, in the backup, make sure that the box to the

left of the type name is checked . If it isn’t, click the box to check it. You

can add and remove the checkmark by clicking in the box.

•

To exclude a type, for example, Raw Files, from the backup, make sure that the box

to the left of the type name is unchecked

box to uncheck it.

. If it is checked, click the

Note:

You can make a finer selection by choosing file extensions within each type. For

details, see “How do I choose individual file extensions for backup? (Music,

Photo)” on page 43 in the “Advanced topics” chapter.

2. When you are finished choosing content types, enter minimum and maximum sizes for

the files to be backed up. NOTE KB / MB

Note:

You cannot leave all file types unchecked.

3. Click OK > and continue with “Choosing whether embedded files are backed up –

optional” on page 22.

CHOOSING WHETHER EMBEDDED FILES ARE BACKED UP – OPTIONAL

4. Click Embedded Music or Embedded Photos:

Clickfree DVD Backup User Guide

Backing up my content

5. Choose whether Clickfree should search for content

•

inside compressed files (for example, zip files)

inside email messages

6. Click OK.

7. If you have enough Clickfree Backup DVDs, click I’m Ready – Start Backup.

Important: Before you backup your files, you must ensure that you have as many Clickfree

Backup DVDs as are needed: if the backup requires more than one DVD, you need

to use a Clickfree Backup DVD every time that the program tell you to change

DVDs. If you don’t have enough Clickfree Backup DVDs for a backup, see “What

if I don’t enough Clickfree Backup DVDs?” on page 44.

Clickfree searches for content to back up

Before actually backing up any content, Clickfree searches the locations you chose for

your chosen categories of content:

It adds up the sizes of all of the content it finds, then adds the sizes of the files in the

complete folders you also chose, and tells you how many files of what types it found,

and how many DVDs are needed for the backup:

Clickfree DVD Backup User Guide

Backing up my content

8. (Music) Continue with step 13.

9. (Photo only PERHAPS MOVE THIS TO ADVANCED) If you click one of the

(view/change) links, Clickfree displays the photos you selected as thumbnails

(miniature versions) for your review, with all of the photos selected (checkboxes at top

right of each photo checked):

You can select folders at the left of the screen to view their contents.

10. To unselect a folder, so that none of its photos is backed up, uncheck the checkbox at the

left of the folder. This unselects (unchecks) every photo in the folder.

11. To unselect a photo, so that it is not backed up, uncheck the checkbox at the top right of

the photo.

12. When you are finished selecting and unselecting photos, click OK.

13. If you have enough Clickfree Backup DVDs, click I’m Ready – Start Backup.

Important: Before you backup your files, you must ensure that you have as many Clickfree

Backup DVDs as are needed: if the backup requires more than one DVD, you need

to use a Clickfree Backup DVD every time that the program tell you to change

DVDs. If you don’t have enough Clickfree Backup DVDs for a backup, see “What

if I don’t enough Clickfree Backup DVDs?” on page 44.

Clickfree backs up your content

Clickfree then backs up the content and complete folders you chose:

Clickfree DVD Backup User Guide

Backing up my content

At the end of the backup, a Backup Summary screen is displayed:

The Office Backup Summary screen shows you how many files in each category were

backed up and the amount of space they take up on the DVD.

The Music and Photo Backup Summary screen shows you how many files in each folder

were backed up, and displays thumbnails of each photo in the selected folder.

When you see the Backup Summary screen, simply click Close, then OK, then eject

the Clickfree DVD and store it in a safe place.

Note:

Before backing up any content, Clickfree tells you how many DVDs will be

needed. Each time it fills up a DVD, Clickfree prompts you to label the full DVD

with a sequence number, and to insert another empty Clickfree DVD.

You should write the date & time on the DVD, and, if you use Clickfree DVD

Backup with more than one computer, write the name of the computer too.

Clickfree DVD Backup User Guide

Restoring my content

WHAT IF MY COMPUTER’S INTERNAL HARD DRIVE STOPS WORKING, OR I WOULD LIKE

TO TRANSFER MY CONTENT TO A NEW COMPUTER?

All computer hard drives fail eventually, sometimes without warning. Occasionally,

computers suffer damage that affects the hard drive. Sometimes, laptop computers get lost

or stolen. Sometimes, also, you may delete content by mistake. When these things happen,

other computer users may lose valuable, sometimes irreplaceable, data.

But if you lose content you’ll be really happy that you bought and used Clickfree. Your

backed-up content is safe on your Clickfree backup, and can be restored when you have a

working computer again.

A Clickfree backup is also ideal for transferring your content from an old computer to a

new one.How can I use Clickfree to copy files from one computer to another?

WHAT DO I NEED BEFORE I CAN USE CLICKFREE TO RESTORE MY CONTENT?

Before you can restore your content, your computer needs to be working – at the very least

it needs to be able to start up and display the desktop.

In addition you need the DVD you used to back up your content.

Of course, you can ‘restore’ your content to any computer that meets the system

requirements (see “What do I need before I start?” on page 9), not just to the computer

whose content you backed up.

The easiest way to copy content between computers is to insert the Clickfree DVD into

your new computer. When the Clickfree application launches, just click Restore Files.

HOW DO I GET MY CONTENT BACK?

To get your content back you don’t need to do much more than you did to back the content

up – it just takes a couple of clicks.

As with Clickfree backup, you can either make some choices – whether to restore all, or

just selected content, and where the content is restored to – or you can allow Clickfree to

make the choices for you.

WHAT GETS RESTORED, AND TO WHERE – DEFAULT RESTORE?

When Clickfree restore runs without you changing any options, it restores all of the content

that was backed up.

Clickfree

•

c:\Restored Files (Office)

c:\Restored Files\Music (Music)

c:\Restored Files\Photos (Photo)

If you prefer, you can easily tell Clickfree restore to restore your files to another place on

Clickfree DVD Backup User Guide

Restoring my content

your computer’s hard drive.

For details, see:

•

“How do I let Clickfree restore decide what to restore and where?” on page 27

“How do I change how Clickfree restores content?” on page 30

HOW DO I LET CLICKFREE RESTORE DECIDE WHAT TO RESTORE AND WHERE?

Note:

Screenshots in this section show mostly Office Backup screens – the screens for

Music and Photo backup are almost identical.

You can allow Clickfree to make the decisions about what to restore and to where, but you

need to confirm what Clickfree plans to do.

♦ To let Clickfree decide what to restore and to where:

1. Make sure that your computer is switched on and has finished starting up.

2. Log in, if that is what you normally do.

3. Insert the Clickfree DVD with your backed-up files into your DVD drive.

Clickfree starts up just as it did when you used it to back up your content.

4. Wait for the Clickfree window to appear – this may take up to 60 seconds.

5. Because your Clickfree DVD has been used to back up content, Clickfree prompts you

to choose to:

•

Restore Files – store your backed-up files to this computer

View / Play – view or play your backed-up files (depending on which Backup DVD

you use – Office, Music, Photo – for details see “Browsing, Searching & Viewing

your files” on page 35.

Clickfree DVD Backup User Guide

Restoring my content

6. Since you are going to restore your files, click Restore Files:

7. To restore all of your content, simply click Restore All.

8. Since you are letting Clickfree decide where to restore files to, simply click Start

Restore.

As Clickfree restores your content, it shows you what is happening – how far it has

gotten in the process.

If your backup consists of more than one

DVD, Clickfree tells you when to change disks.

Before it overwrites an existing file on your computer with one of the same name from

the backed-up files, Clickfree asks if you want to replace the existing file with the same-

name file from the backup:

Clickfree DVD Backup User Guide

Restoring my content

9. You can choose to:

•

Keep both copies of this one file – click Keep Both. Clickfree renames the backed-

up file by adding ‘ (2)’ to the end of the file name, then restores the renamed file.

Keep both copies of all same-name files – check Do this for all duplicate files and

click Keep Both. Clickfree, without asking you , renames the remaining backed-up

files by adding ‘ (2)’ to the ends of the file names, then restores the renamed files.

Not replace this one file – click Skip

Not replace any same-name files – check Do this for all duplicate files and click

Skip. Clickfree skips all remaining same-name files without asking you.

Replace just this file – click Replace

•

Replace all same-name files – check Do this for all duplicate files and click Replace.

Clickfree replaces all remaining same-name files without asking you.

If two files have the same size (KB) and same date modified, it is likely to be safe to

skip.

10. When all of your content has been restored, Clickfree tells you that it is done:

Note:

Your content has not been deleted from your Clickfree backup: it is still safe on the

DVD.

When you see the Restore Complete screen, simply click Close, then eject the

Clickfree DVD and store it in a safe place.

Clickfree DVD Backup User Guide

Restoring my content

HOW DO I CHANGE HOW CLICKFREE RESTORES CONTENT?

By making choices at several steps in the restore process you can affect which content is

restored and where it is restored to.

RESTORING CONTENT

♦ To change how Clickfree restores content:

1. Follow steps 1 to 6 of the previous section “How do I let Clickfree restore decide what

to restore and where?” on page 27:

2. What you do next depends on whether you want to restore all or only some of your

files.

•

If you want to restore all of your files, click Restore All and go to step 5.

If you want to restore only some of your files, click Restore Selected and continue

with step 3.

CHOOSING CONTENT TO BE RESTORED

3. The screen where you select files to restore shows the folders and files that were backed

up.

On the left you can see the folders from which files were backed up. All of the folders

are selected – their checkboxes are checked.

The first folder is highlighted, and you can see its files on the right. All of the files are

Clickfree DVD Backup User Guide

Restoring my content

selected – their checkboxes are checked.

4. For each folder whose content you do not want to restore, click the checkbox to unselect

the folder. This unselects all of the files in that folder. Or you can click the checkbox

beside a file to unselect each file that you do not want to restore.

5. When you are finished selecting and unselecting files and folders, click OK >.

You can now choose where the restored content will be restored to.

CHOOSING WHERE TO RESTORE CONTENT TO

6. What you do next depends on whether you want to restore your content to the default

location (see “What gets restored, and to where – Default restore?” on page 26), or to

somewhere else.

•

If you want to restore your content to the default location, click Start Restore and

continue with step 7.

•

If you want to restore your files to somewhere else, see “How do I choose another

drive and/or folder to restore to” on page 47 in the “Advanced topics” chapter.

Clickfree DVD Backup User Guide

Restoring my content

7. Click Start Restore.

As Clickfree restores your content, it shows you what is happening – how far it has

gotten in the process.

If your backup consists of more than one DVD, Clickfree tells you when to change

disks.

Before it overwrites an existing file on your computer with one of the same name from

the backed-up files, Clickfree asks if you want to replace the existing file with the same-

name file from the backup:

8. You can choose to:

•

Keep both copies of this one file – click Keep Both. Clickfree renames the backed-

up file by adding ‘ (2)’ to the end of the file name, then restores the renamed file.

Keep both copies of all same-name files – check Do this for all duplicate files and

click Keep Both. Clickfree, without asking you , renames the remaining backed-up

files by adding ‘ (2)’ to the ends of the file names, then restores the renamed files.

Not replace this one file – click Skip

Not replace any same-name files – check Do this for all duplicate files and click

Skip. Clickfree skips all remaining same-name files without asking you.

Replace just this file – click Replace

•

Replace all same-name files – check Do this for all duplicate files and click Replace.

Clickfree replaces all remaining same-name files without asking you.

Clickfree DVD Backup User Guide

Restoring my content

If two files have the same size (KB) and same date and time modified, it is likely to be

safe to skip.

When the restore is finished, Clickfree puts a link on your desktop pointing to where it

restored the files to.

9. Click Close then eject the Clickfree DVD Backup and store it in a safe place.

Note:

Your content has not been deleted from your Clickfree backup: it is still safe on the

DVD Backup.

HOW CAN I USE CLICKFREE TO COPY FILES FROM ONE COMPUTER TO ANOTHER?

Because you can restore files to any computer that satisfies the requirements in “What do I

need before I start?” on page 9, your Clickfree DVD Backup is ideal for moving files from

one computer to another.

Simply insert your Clickfree Backup DVD in the DVD drive of the computer that you want

to copy the files to, and follow the steps to restore. See “How do I get my content back?” on

page 26.

HOW DO I FIND FILES THAT WERE RESTORED

When Clickfree restored your files it put an icon on your desktop so that you can quickly

and easily get to the restored content:

♦ To find files that were restored:

Double-click the icon to open a Windows Explorer at the folder where your content was

restored.

You can now use Explorer to move the files to a more convenient folder.

My program cannot find the restored files – what should I do?

Some programs, especially those like Outlook in which you do not open files from a file

open dialog, expect to find their files in a particular folder. Because you restored your files

Clickfree DVD Backup User Guide

Restoring my content

to a folder other than the original location, your program may not be able to find them.

If your program displays an error message telling you that it cannot find its files, or if the

program starts up but your data is missing, you will need to move the files to the proper

folder. Unfortunately, this is different for every application and you may need to consult

the program’s Help or user guide to find out where the files need to be moved to.

Clickfree DVD Backup User Guide

Browsing, Searching & Viewing

Browsing, Searching & Viewing your files

HOW DO I BROWSE, SEARCH & VIEW? (OFFICE ONLY)

From the Backup Summary screen you can:

•

Browse your backup(s) for files

Search your backup(s) for files

View backed-up files

If you insert a DVD that contains backed-up Office files, after the program starts up you see

this screen:

♦ To browse and search for files:

Click View. The Backup Summary screen is displayed.

FROM THE BACKUP SUMMARY SCREEN

♦ To browse and search for files:

Do one of the following:

•

Click the name of a Type on the left of the screen, and follow ”How do I search for

my backed-up files” on page 39

•

Click the Browse Files tab, and follow “How do I browse my backed-up files” on

Clickfree DVD Backup User Guide

Browsing, Searching & Viewing

page 38

•

Click the Search Files tab, and follow ”How do I search for my backed-up files” on

page 39

HOW DO I PLAY OR EMAIL MUSIC? (MUSIC ONLY)

If you insert a DVD that contains backed-up Music files, after the program starts up you see

this screen:

♦ To browse and play music files:

1. Click View/Play:

2. Click the name of a folder on the left of the screen. The music files in the folder appear

on the right.

3. Select one or more files and use the controls at the bottom of the screen to play your

selection.

HOW DO I VIEW AND USE PHOTOS? (PHOTO ONLY)

If you insert a DVD that contains backed-up Photos, after the program starts up you see

this screen:

Clickfree DVD Backup User Guide

Browsing, Searching & Viewing

♦ To browse and view photos:

1. Click View:

The photo viewer shows “thumbnails”, or miniature views of your photos.

2. Click the name of a folder on the left of the screen. The music files in the folder appear

on the right.

Select one or more files and use the buttons at the bottom of the screen to:

•

Print them on your own printer

Email them (if you use Outlook or Outlook Express for your email)

You can also select one photo and:

Use it as wallpaper for your computer

♦ To select photos:

Click the photo so that the checkbox at the top right is checked. As you continue to click

•

photos, they are added to the selection.

Clickfree DVD Backup User Guide

Browsing, Searching & Viewing

♦ To use a photo as wallpaper:

3. Click the photo. Make sure that only one photo is selected.

4. Click Wallpaper. The photo replaces whatever wallpaper you were using:

♦ To print photos:

1. Select the photos.

2. Click Print @ Home and select the Print Style:

3. Set the Printer Options, and click Print.

♦ To email photos:

1. Select the photos.

2. Click Email:

If you use Outlook or Outlook Express for your email, the email program opens a new

blank message with the photos included as attachments.

3. Address and send the message as you would normally do.

♦ To open a photo:

Double-click the photo. It opens in your usual program for working with photos:

HOW DO I BROWSE MY BACKED-UP FILES? (OFFICE ONLY)

♦ To browse for files that you have backed up:

Expand and collapse the folders on the left side of the screen:

•

Click the +

to expand the view

Click ‘+’ to the left of a collapsed folder to expand it

Click ‘-’ to the left of an expanded folder to collapse it

Click a folder or the folder name to view the list of contents

Clickfree DVD Backup User Guide

Browsing, Searching & Viewing

To find out more about what you can do with the files that are displayed, see “What can

I do with files from browse and search ” on page 41.

HOW DO I SEARCH FOR MY BACKED-UP FILES? (OFFICE ONLY)

If you clicked the Search Files tab, the Search screen looks like this:

You can enter search factors to find the files you want.

If you clicked a category name, the File Type is already filled in, and all files of that

category, regardless of File Date or File Name, are displayed.

♦ To search for files:

1. If the backup used more than one DVD, decide if you want to search for files that may

be on any of the DVDs, or for files that are on this DVD currently in your DVD drive:

•

To search all DVDs that were used in the backup, select All Disk Files:

To search this DVD only, select Current Disk Files:

Clickfree DVD Backup User Guide

Browsing, Searching & Viewing

2. Use the combination of File Type, File Date, and File Name that you think should match

the file(s) you want to find:

These selections are combined so that only files that match all of them are found – in

this case only files in the category Artwork and Drawings, and created/last changed

within the last year, and with names starting with ‘inuk’.

•

File Type – select a category, or ‘Any’ if you want all categories to be searched

File Date – select the time period within which the files were created or changed, or

‘All’ if you want the date to be ignored

•

File Name – type a “mask” to select files. A blank file name matches all files.

Type whatever you can remember of the file names you want to find, and substitute:

•

? for one character, meaning that character can be anything at all

* for any number of characters, meaning these characters can be anything at

all

For example (assuming that the File Type and File Date selections you made would

include them):

•

To find all files whose names begin with ‘08Dec’, type ‘08Dec*’ – this will

find 08Dec_LetterToMary.doc, but not 2008DecemberExpenses.xls

To find all files with ‘Dec’ anywhere in the name, type ‘*Dec*’ – this will find

08Dec_LetterToMary.doc, 2008DecemberExpenses.xls, etc

To find all files with ‘n’ as the second character of the name, type ‘?n*’ – this

will find IndiaSlides.ppt, inukshuk5.jpg, but not 5inukshuk.jpg

To find all files of type ‘doc’ or ‘docx’, type ‘*.doc*’ – of course, this will also

find any files that have type ‘doczzz’ as well

3. Click Search.

Files that match all of your search factors are displayed.

Clickfree DVD Backup User Guide

Browsing, Searching & Viewing

For information about what you can do with the files that are displayed, see “What can

I do with files from browse and search ” on page 41.

WHAT CAN I DO WITH FILES FROM BROWSE AND SEARCH

When you have files displayed in the browse or search screens, you can either:

•

double-click a file to open it with the program that your computer normally uses for

files of this type

•

right-click a file and choose one of several actions as shown below

If you select more than one file, some of the actions act on all of the selected files.

♦ To work with the file(s) you have selected:

1. Right-click the file (or one of the files) to bring up a menu.

2. Select one of the menu items:

•

Open – to open the file with the program that your computer normally uses for files

of this type

•

Open with – to choose the program that you want Windows to use to open the file

Restore file to your computer – to restore that file to a location you choose. See

“Restoring” on page 30 to continue with the restore.

•

Restore file to original location – to restore that file to its original location. See

“Restoring” on page 30 to continue with the restore.

Clickfree DVD Backup User Guide

Advanced topics

WHAT IF THERE IS MORE THAN ONE USER ON MY COMPUTER?

This matters only if each user has a separate user login name for the computer. If every

user logs in with the same user name, all of their content is backed up and restored at

the same time whoever is logged in.

When Clickfree runs, it can only back up the content that you can access from your

Windows XP and Windows Vista maintain a separate Documents or My Documents

folder for each user name, Clickfree can back up only the corresponding content that

belong to the person who is logged in, unless that person logs in as Administrator.

“Administrator” is a special login name for the user who can make system-wide changes

to the computer, has full control, and can access all of the files on the computer. Most

home users are automatically the Administrator of their computer. If you don’t know if

you are the Administrator, or how to log in as Administrator, you might need to talk to

the person who set up the computer for you. If no one set up your computer for you,

then by default, you are the Administrator.

WHAT IF I HAVE MORE THAN ONE COMPUTER?

Each Clickfree Backup DVD can back up only one computer. If you have more than one

computer, use a separate Clickfree Backup DVD for each.

HOW DO I CHOOSE INDIVIDUAL FILE EXTENSIONS FOR BACKUP? (OFFICE)

You already saw how to choose file types for backup in “Choosing categories of content

to be backed up” on page 15.

You can also expand each category and select or unselect individual file types that make

up that category.

Note: When a category is selected or unselected by checking or unchecking its checkbox, all

of the file types that make up that category are also selected or unselected.

Clickfree DVD Backup User Guide

Advanced topics

♦ To select one or more file types in a category:

1. Click the + to the left of the checkbox. This expands the category list to show the file

types that make up that category, and changes the + to a -:

2. You can now choose the individual types of file you want to include in the backup

by adding and removing checkmarks in the checkboxes.

You collapse the category again by clicking the - .

3. If you need to back up file types that are not in any category, see “How do I

Add/Remove/Edit filetypes? (Office only)” on page 45 for details of how to add a

new file type.

4. When you are finished selecting file categories and file types, click Next > and

continue with choosing locations to be searched.

HOW DO I CHOOSE INDIVIDUAL FILE EXTENSIONS FOR BACKUP? (MUSIC, PHOTO)

Note:

Screenshots in this section show either Music or Photo Backup screens – the

screens for Music and Photo backup are almost identical to each other.

You already saw how to choose file types for backup in “Choosing categories of content

to be backed up” on page 15.

You can also expand each category and select or unselect individual file types that make

up that category.

Note: When a category is selected or unselected by checking or unchecking its checkbox, all

of the file types that make up that category are also selected or unselected.

Clickfree DVD Backup User Guide

Advanced topics

♦ To select one or more file types in a category:

5. Click the + to the left of the checkbox. This expands the category list to show the file

types that make up that category, and changes the + to a -:

6. You can now choose the individual types of file you want to include in the backup

by adding and removing checkmarks in the checkboxes.

You collapse the category again by clicking the - .

7. When you are finished selecting file categories and file types, click Next > and

continue with choosing locations to be searched.

WHAT IF I DON’T ENOUGH CLICKFREE BACKUP DVDS?

If you don’t have enough Clickfree Backup DVDs for a backup, you can either:

•

Click Cancel and rerun the backup after you have obtained more Clickfree

Backup DVDs

•

Change your file selection till you have chosen files that will fit on the number of

Clickfree Backup DVDs you have:

•

Uncheck one of more of the Include checkboxes

•

Click one of the (view/change) links

Uncheck one of more of the Folders checkboxes on the left, and/or one of

more of the files checkboxes on the right and click OK to return to the

screen that tell you how many DVDs you need.

Clickfree DVD Backup User Guide

Advanced topics

•

Repeat these steps until you can fit your backup on the number of

Clickfree Backup DVDs you have, and click I’m Ready – Start Backup

WHAT ARE ‘FACTORY SETTINGS’ AND HOW DO I USE THEM?

Factory settings can be used in Clickfree in two places:

•

When choosing categories and file types to be backed up – see “Choosing

categories of content to be backed up” on page 15

Use Factory Settings for categories and files types means that all categories and

the corresponding file types are included.

•

When choosing locations to search – see “Choosing locations to search for

content – required ” on page 15

Use Factory Settings for locations means that the entire computer is searched,

except for temporary folders and folders that Windows uses for its own files.

♦ To reset categories and file types to factory settings:

1. On the Choose File Types screen click Use Factory Settings.

2. Click Next > and continue with choosing locations to be searched.

♦ To reset locations to search to factory settings:

1. On the Choose File Locations screen click Use Factory Settings.

2. Click Next > and continue with choosing complete folders.

HOW DO I ADD/REMOVE/EDIT FILETYPES? (OFFICE ONLY)

In addition to allowing you to choose to back up pre-defined file types within the pre-

defined categories, Clickfree has a category called Custom Extensions to which you can

add file types that are not included in the pre-defined categories.

You can add, remove, and change file types using the Choose File Types screen:

Clickfree DVD Backup User Guide

Advanced topics

♦ To add a file type:

1. Click Add File Type:

2. Type the extension for the new file type, and click Save.

The new file type is added to Custom Extensions:

♦ To remove a file type:

3. Click a file type in Custom Extensions, and click Remove File Type:

4. Click Yes.

The file type is removed from Custom Extensions:

Clickfree DVD Backup User Guide

Advanced topics

♦ To change a file type:

1. Click a file type in Custom Extensions, and click Edit File Type:

2. Type the new extension for the file type, and click Save.

The file type in Custom Extensions is modified.

3. When you are finished working with custom extensions, click Next > and continue

with choosing locations to be searched.

HOW DO I CHOOSE ANOTHER DRIVE AND/OR FOLDER TO RESTORE TO?

On the Select Location to Restore Files screen you can choose:

•

the disk drive to restore content to (if you have more than one)

the folder on that drive to use

If any drive does not have enough space for the content to be restored, the drive letter

and free space are ‘greyed’:

♦ To select another drive and/or folder to restore to:

1. Select the drive to restore to.

The folder that will be used is shown below the drives.

Clickfree DVD Backup User Guide

Advanced topics

2. To change the folder, click Change Folder and select the folder you want.

As usual, click + to expand a folder, - to collapse the folder again.

3. To create a new subfolder, click New Folder, type the folder name, and click OK.

4. Click Next >.

Clickfree DVD Backup User Guide

Legal stuff

Clickfree and the Clickfree logo are trademarks or registered trademarks of Storage

Appliance Corporation.

Other product names used in this guide are recognized as trademarks or registered

trademarks of their owners.

The information contained in this guide is provided by Storage Appliance Corporation and while we

try to keep the information up-to-date and correct, we make no representations or warranties of any

kind, express or implied, about the completeness, accuracy, reliability, or suitability of the

information or related products. Any reliance you place on such information is therefore strictly at

your own risk.

In no event will we be liable for any loss or damage including without limitation, indirect or

consequential loss or damage, or any loss or damage whatsoever arising from loss of data or profits

arising out of, or in connection with, the use of this information or related products.

The specifications and performance of the products manufactured by Storage Appliance

Corporation and featured in this publication may be changed without notice.

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