Xerox Docucolor 701p31131 User Manual

Getting to Know Your Product  
DocuColor 4 Copier/Printer  
QuickStart Practice Guide  
August 1999  
701P31131  
Contents  
Introduction  
1
1
2
What to expect  
Activity 1: Loading paper  
Loading paper in the paper trays  
Loading paper in the bypass tray  
Activity 2: Clearing a jam  
2
3
4
Clearing a jam in the Automatic Document Feeder (ADF)  
Clearing a jam in a paper tray  
4
4
5
6
7
8
8
9
Clearing a jam in the bypass tray  
Clearing a jam in the right side  
Clearing a jam in the fuser  
Clearing a jam in the left side  
Clearing a jam in the two tray module  
Activity 3: Replacing consumables  
Replacing the toner cartridges  
Replacing the drum cartridge  
Replacing the fuser oil roll cartridge  
9
11  
12  
15  
Activity 4: Making copies  
Making colored copies from the document glass  
Making black and white copies from the document glass  
Copying multiple originals  
15  
16  
17  
18  
19  
Making reductions and enlargements  
Troubleshooting: when something goes wrong  
Getting to Know Your Product  
QuickStart Practice Guide  
iii  
Caring for your DocuColor 4 Copier/Printer  
Resources  
19  
20  
20  
Frequently asked questions  
Getting to Know Your Product  
QuickStart Practice Guide  
iv  
Introduction  
Congratulations on the purchase of your new Xerox DocuColor 4  
Copier/Printer. To help you become familiar with the DocuColor 4  
Copier/Printer, this Quick Start guide has been prepared for your use.  
The Carrier delivery agent conducts a Product Orientation session  
when the product is delivered. The Product Orientation Guide is used  
by the carrier to introduce you to the basic elements of the product.  
You can use this guide to review the orientation information if you  
wish.  
What to expect  
QuickStart Practice Guide  
This QuickStart Practice Guide section contains a series of self-guided  
activities designed to increase your product knowledge. It can be  
conducted at your own leisure and at your own pace.  
This Guide is yours to keep so that you can review the information or  
provide this same orientation to your colleagues, if you wish.  
Additional training  
Evaluation  
If after completing the Quick Start, you feel you need additional  
training, please contact your sales agent, who will be happy to assist  
you.  
After you have finished using this guide, please take a moment to fill  
out the survey sheet.  
Activity summary This document contains self-paced activities that will help you get  
acquainted with your new DocuColor 4 Copier/Printer. It includes the  
following tasks:  
• Loading paper  
• Clearing jams  
• Replacing dry ink (toner)  
• Replacing drum cartridge  
• Making copies  
• Caring for your copier/printer  
When you complete these activities, you are encouraged to consult the  
DocuColor 4 Copier/Printer User Guide for additional information.  
Getting to Know Your Product  
QuickStart Practice Guide  
1
Activity 1: Loading paper  
You will need a ream of paper for this activity.  
Loading paper in the paper trays  
Demonstrate the steps as you describe them.  
3
You may have three paper trays. To load paper in a  
paper tray:  
1. Face the DocuColor 4 Copier/Printer so that you  
are directly in front of the paper tray.  
2. See Figure 1. Open the tray by pulling it straight  
out.  
2
3. Press down on the metal plate until it latches.  
4. Take the paper out of the wrapper.  
Figure 1  
5. See Figure 2. Move the paper guides toward the  
outer edges of the paper drawer.  
5
6
6. Place the stack of paper in the drawer with the cor-  
ners under the fluke at the front right side. Add  
paper up to the Max line. Straighten the paper  
stack so the edges are even.  
5
Figure 2  
7. See Figure 3. Set the rear paper guide to the length  
of the paper.  
7
8. Set the side paper guide to the width of the paper.  
Note: Align the “t” mark on the side paper guide  
with the appropriate paper size mark on the tray. If  
the side guide is out of position, automatic paper  
size detection will not work.  
8
9
9. Close the tray by pushing it completely into the  
copier/printer.  
Figure 3  
Getting to Know Your Product  
QuickStart Practice Guide  
2
Loading paper in the bypass tray  
Demonstrate how to open the bypass tray and load  
paper.  
2
1. See Figure 4. Open the bypass tray by swinging  
the door down.  
1
2. Ensure the guide at the front of the tray is flipped  
up unless 13 x 19 in. (330 x 483 mm) paper is  
being used.  
Figure 4  
3. See Figure 5. Set the paper guide to the width of  
the paper being loaded.  
4. Load a stack of paper long edge feed and slide  
the paper into the copier/printer until it stops.  
4
3
Figure 5  
Getting to Know Your Product  
QuickStart Practice Guide  
3
Activity 2: Clearing a jam  
Clearing a jam in the Automatic Document  
Feeder (ADF)  
Note: The ADF is optional and may not be present on  
your DocuColor 4 Copier/Printer.  
1
2
A jam in the ADF is indicated by a message on the  
display.  
1. See Figure 6. Open the ADF left cover by lifting  
it to the left.  
2. Remove the jammed document and all torn  
pieces of paper from the document feeder.  
3. Slide the Document Guide away from the stack  
of documents and remove the documents from  
the document tray.  
3
Figure 6  
4. Raise the ADF and remove any paper from the  
document glass. Close the ADF.  
5. Check the originals for damage. (Any damaged  
originals should be placed on the document glass  
for copying.)  
6. Rearrange the stack of originals and place them  
in the document feeder input tray. Readjust the  
Document Guide.  
7. Press the Start button to continue making cop-  
ies.  
4
Figure 7  
Clearing a jam in a paper tray  
Clear a jam in a paper tray by:  
1. See Figure 8. Slowly pull the paper tray out  
until it stops.  
2
2. Remove the jammed or creased paper. Be sure to  
remove all pieces of torn paper.  
3. Remove the remaining stack of paper from the  
tray.  
1
Figure 8  
Getting to Know Your Product  
QuickStart Practice Guide  
4
4. See Figure 9. Press down on the metal plate until it  
latches.  
4
Figure 9  
5. See Figure 10. Reload the paper in the tray, being  
sure the paper is under the fluke at the front right  
side.  
5
6. Slowly push the paper tray back into the copier/  
printer as far as it will go.  
6
Figure 10  
Clearing a jam in the bypass tray  
Show how to clear a jam in the bypass tray:  
1. See Figure 11. Pull the jammed paper out of the  
tray. Be sure no torn pieces of paper are left  
inside.  
Figure 11  
Getting to Know Your Product  
QuickStart Practice Guide  
5
Clearing a jam in the right side  
Show how to open the lower right unit and remove the  
jammed paper.  
1. See Figure 12. Remove all paper from the  
bypass tray.  
2. Pull out the lower right unit as far as it will go.  
1
2
Figure 12  
3. See Figure 13. Lift up on the green handle to open  
the cover.  
3
5
4. Turn the green knob to move the jammed paper.  
5. Pull the paper out. Be sure no pieces of torn  
paper are left inside.  
6. Lower the cover.  
4
Figure 13  
7. See Figure 14. Push the lower right unit back into  
the copier/printer.  
8. Reload paper into the bypass tray.  
8
7
Figure 14  
Getting to Know Your Product  
QuickStart Practice Guide  
6
Clearing a jam in the fuser  
WARNING: The fuser surface is very hot.  
Do not touch the fuser or you may be  
burned.  
!
Show how to clear a paper jam in the fuser.  
2
1. See Figure 15. Pull out the lower left side unit as  
far as it will go.  
2. Remove the jammed paper. Be sure no torn  
pieces of paper are left inside.  
1
Figure 15  
Do not touch the white roller on the oil  
roll cartridge. The oil will stick to your  
skin.  
!
3. Place two pieces of paper on a flat surface to set the  
oil roll cartridge on when you remove it.  
4
5
4. See Figure 16. Remove the oil roll cartridge and  
set it aside.  
5. Removed the jammed paper in the direction of  
the arrow. Be sure no torn pieces of paper are  
left inside the fuser area.  
Figure 16  
6. See Figure 17. Reinsert the oil roll cartridge.  
7. Push the lower left unit firmly back into the copier/  
printer.  
6
7
Figure 17  
Getting to Know Your Product  
QuickStart Practice Guide  
7
Clearing a jam in the left side  
Demonstrate how to open the top left cover and  
remove a paper jam.  
1
1. See Figure 18. Open the top left cover by pull-  
ing the top to the left.  
2
2. Remove the jammed paper. Be sure no torn  
pieces of paper remain inside the copier/printer.  
Figure 18  
3. See Figure 19. Close the top left cover.  
3
Figure 19  
Clearing a jam in the two tray module  
Show how to clear a jam in the two tray module.  
1. See Figure 20. Open the right cover of the two  
tray module.  
2. Remove the jammed paper. Be sure no pieces of  
torn paper remain inside the copier/printer.  
2
1
Figure 20  
3. See Figure 21. Close the right cover of the 2-tray  
module.  
3
Figure 21  
Getting to Know Your Product  
QuickStart Practice Guide  
8
Activity 3: Replacing consumables  
Replacing the toner cartridges  
Note: During the demonstration, do not remove the  
toner cartridge fully from the copier/printer. Toner  
may spill if the cartridge if fully removed.  
Demonstrate how to replace a toner cartridge.  
1. See Figure 22. Open the front cover of the  
copier/printer.  
1
Figure 22  
2. See Figure 23. If the cartridge to be replaced is not  
at the cartridge window, push the anti-rotation  
switch up to release the lock.  
2
3. Turn the knob clockwise to rotate the toner car-  
tridge turret until the desired color cartridge  
appears in the cartridge window.  
3
Figure 23  
4. See Figure 24. Turn the cartridge handle counter-  
clockwise to align the “l” mark on the cartridge  
with the unlocked symbol ( ) on the copier/  
printer.  
4
Figure 24  
Getting to Know Your Product  
QuickStart Practice Guide  
9
5. See Figure 25. Pull the toner cartridge out of the  
copier/printer.  
5
Figure 25  
6. See Figure 26. Remove the new toner cartridge  
from the package and shake several times.  
6
7. With the arrow on the cartridge pointing up,  
insert the cartridge into the copier/printer as far  
as it will go.  
7
Figure 26  
8. See Figure 27. Turn the handle on the cartridge  
clockwise until the “l” mark on the cartridge  
aligns with the locked symbol ( ) on the copier/  
printer.  
8
Figure 27  
Getting to Know Your Product  
QuickStart Practice Guide  
10  
Replacing the drum cartridge  
Show how to remove and replace the drum cartridge.  
1. See Figure 28. Turn the peach colored cover  
“A” counterclockwise until the “l” mark on the  
cover aligns with the unlocked symbol ( ) on  
the copier/printer.  
2. Turn the peach colored lever “B” counterclock-  
wise until the lever aligns with the unlocked  
symbol ( ) on the copier/printer.  
Lever “B”  
2
1
Cover “A”  
Figure 28  
3. See Figure 29. Place a hand in the peach colored  
hand hold and pull the drum cartridge partly out of  
the copier/printer.  
4
3
4. Grasp the top handle and pull the cartridge fully  
out of the copier/printer.  
5. Remove the new drum cartridge from the pack-  
age and remove the protective paper cover.  
Figure 29  
6. See Figure 30. Align the arrows on top of the car-  
tridge with the rails and push the cartridge fully  
into the copier/printer.  
6
Figure 30  
Getting to Know Your Product  
QuickStart Practice Guide  
11  
7. See Figure 31. Turn the peach colored lever “B”  
clockwise until the lever aligns with the locked  
symbol ( ) on the copier/printer.  
7
8. Turn the peach colored cover “A” clockwise  
until the “l” mark on the cover aligns with the  
locked symbol ( ) on the copier/printer.  
Lever “B”  
8
Cover “A”  
Figure 31  
9. See Figure 32. Close the front cover of the copier/  
printer.  
9
Figure 32  
Replacing the fuser oil roll cartridge  
Show how to remove and replace the fuser oil roll  
cartridge.  
3
1
1. See Figure 33. Pull out the lower left side unit as  
far as it will go.  
2. Place two pieces of paper on a flat surface to set  
the oil roll cartridge on when you remove it.  
3. Remove the used fuser oil roll cartridge and set  
it aside.  
Figure 33  
Getting to Know Your Product  
QuickStart Practice Guide  
12  
4. See Figure 34. Remove the new fuser oil roll car-  
tridge from the box.  
5. Remove the cartridge from the clear plastic bag.  
4
5
Figure 34  
WARNING: Do not touch the white oil  
roller. The oil will stick to your skin.  
!
6. See Figure 35. Hold the fuser oil roll cartridge by  
the handle and remove the tape.  
7. Pull the tab back and remove the plastic cover  
from the bottom of the cartridge.  
6
7
Figure 35  
8. See Figure 36. Remove the two retaining pins  
from the ends of the cartridge.  
8
Figure 36  
Getting to Know Your Product  
QuickStart Practice Guide  
13  
9. See Figure 37. Tilt the cartridge in toward the  
printer and aline the green label and arrow at the  
left end of the fuser oil cartridge with the green  
label on the housing.  
9
10. Slide the cartridge straight down.  
11. Rotate the cartridge down until it snaps into place.  
10  
11  
Figure 37  
12. See Figure 38. Close the lower left side unit.  
12  
Figure 38  
Getting to Know Your Product  
QuickStart Practice Guide  
14  
Activity 4: Making copies  
The DocuColor 4 Copier/Printer allows you to select  
the color mode to produce copies that are the best  
quality.  
See Figure 39. When the Original Type button is  
pressed, the color mode display appears.  
Choose, then press Select  
Color - Text/Phto  
Color - PrintPhto  
Color - Phtograph  
B/W - Text/Phto  
B/W - Text  
1. Color - Text/Phto: This is the default setting and  
should be used when the original contains both text  
and photographs in color.  
2. Color - PrintPhto:- Use this setting when you  
are copying printed photographs (catalogs, mag-  
azines, etc.) in color.  
Figure 39  
3. Color - Phtograph: Use for copying developed  
photographs or negative films (not printed pho-  
tos) in color.  
4. B/W - Text/Phto: This setting is for copying  
black and white documents containing both text  
and photographs.  
5. B/W - Text: When the document being copied  
only contains black and white text, this mode  
should be used.  
Making colored copies from the document glass  
Note: Use the color test pattern supplied with the  
DocuColor 4 Copier/Printer.  
To make a single-sided copy from the document glass:  
1. See Figure 40. Raise the document glass cover  
or ADF.  
2. Place the 8.5 x 11 in. colored original face down  
and flush against the left rear corner of the docu-  
ment glass.  
1
3
2
3. Lower the document glass cover or ADF.  
Figure 40  
Getting to Know Your Product  
QuickStart Practice Guide  
15  
4. See Figure 41. Press the Copy button.  
5. Under Paper Supply, select Auto.  
6. Under Reduce/Enlarge, select Auto.  
7. Press the Original Type button.  
8. Press the s or t buttons to highlight Color -  
Text/Phto on the display.  
4
6
9. Press the Select button.  
10. Press the Start button.  
11. Your full color copy will be delivered to the out-  
put tray.  
10  
9
5
7
8
Figure 41  
Making black and white copies from the docu-  
ment glass  
Note: Use the cover of the DocuColor 4 Product  
Orientation Guide or other black and white original.  
To make a black and white copy from the document  
glass:  
1
1. See Figure 42. Raise the document glass cover  
or ADF.  
3
2. Place the 8.5 x 11 in. original face down and  
flush against the upper left corner of the docu-  
ment glass.  
2
3. Lower the document glass cover or ADF.  
Figure 42  
4. See Figure 43. Press the Copy button.  
5. Under Paper Supply, select Auto.  
6. Under Reduce/Enlarge, select 100%.  
7. Press the Original Type button.  
8. Press the s or t buttons to select B/W - Text/  
Phto in the display.  
4
10  
6
9. Press the Select button.  
10. Press the 2 button.  
11. Press the Start button.  
12. Your black and white copies will be delivered to  
the output tray.  
11  
9
5
7
8
Figure 43  
Getting to Know Your Product  
QuickStart Practice Guide  
16  
Copying multiple originals  
Note: The ADF is an option and may not be present on  
your copier/printer.  
3
To make copies from a stack of originals, use the ADF:  
1. Raise the ADF and remove the original from the  
document glass.  
2
2. See Figure 44. Place the two copies from the  
previous activity face-up in the document feeder.  
Orient the originals for long edge feed.  
3. Slide the copies forward until the green light on  
the back cover of the ADF lights.  
4
4. Adjust the edge guide to just touch the end of the  
paper.  
Figure 44  
5. See Figure 45. Press the Copy button.  
6. Under Paper Supply, select Auto.  
7. Under Reduce/Enlarge, select Auto.  
8. Press the Original Type button.  
9. Press the s or t buttons to highlight B/W -  
Text/Phto on the display.  
11  
5
14  
7
10. Press the Select button.  
11. Press the 2 button.  
12. Press the Start button.  
13. Two copies of the pages will be delivered to the  
12  
10  
6
8
9
output tray.  
14. Press the Clear All button to restore the original  
Figure 45  
settings.  
Getting to Know Your Product  
QuickStart Practice Guide  
17  
Making reductions and enlargements  
1. See Figure 46. Open the ADF or document cover.  
2. Place an original face down on the document  
glass. Orient the original for short edge feed.  
3. Close the ADF or document cover.  
1
3
2
Figure 46  
4. See Figure 47. Press the Copy button.  
5. Under Paper Supply, select Auto.  
6. Under Reduce/Enlarge, press the s or t but-  
tons to select one of the standard enlargement or  
reduction ratios, between 64% and 200%.  
7. Press the Original Type button.  
8. Press the s or t buttons to highlight the desired  
color mode on the display.  
12  
4
9. Press the Select button.  
10. Press the Start button.  
10  
9
7
5
6
8
11. A copy will be produced that is reduced or  
enlarged from the size of the original.  
12. Press the Clear All button to restore the original  
settings.  
Figure 47  
Getting to Know Your Product  
QuickStart Practice Guide  
18  
Troubleshooting: when something goes wrong  
The DocuColor 4 Copier/Printer is designed to detect problems and  
display the corrective action on the LCD screen. Follow the  
instructions on the screen to solve the problem.  
Refer to “Activity 2: Clearing a jam” on page 4 for detailed information  
on clearing paper jams.  
If you need further instructions, refer to the Trouble Shooting section of  
the DocuColor 4 Copier/Printer Set-Up Guide.  
Caring for your DocuColor 4 Copier/Printer  
To produce the highest quality copies, your DocuColor 4 Copier/Printer should be kept clean. Perform the  
following simple steps at the start of each day.  
1. See Figure 48. Clean the document glass with a  
clean lint-free cloth dampened with a small amount  
of Xerox Lens and Mirror Cleaner or a non-abra-  
sive glass cleaner such as Windex or Glass Plus.  
Figure 48  
2. See Figure 49. Wipe the underside of the document  
glass cover with a clean lint-free cloth dampened  
with Xerox Film Remover.  
Figure 49  
Getting to Know Your Product  
QuickStart Practice Guide  
19  
Resources  
For more information, refer to the following publications:  
DocuColor 4 LP/CP User Guide  
DocuColor 4 LP/CP System Administration Guide  
DocuColor 4 LP/CP Set-Up Guide  
Frequently asked questions  
How long is the warm-up The DocuColor 4 Copier/Printer takes about 8 minutes after the power  
period? is switched on before it is ready to make copies.  
How fast is the copier in full About 4 full color copies per minute, depending on the paper size and  
color mode? feeding orientation of the paper.  
How fast is the copier in black Approximately 16 copies per minute using 8-1/2 x 11 in. or A3 paper  
and white mode? being fed long edge first.  
How do I select color copying  
You don’t have to make any special selections for color copying. The  
mode? copier defaults to full color setting. This means it will copy all colors  
present in the original, or automatically switch to black and white mode  
if the original does not contain colors.  
What happens when I run out The copier/printer gives you a warning message on the LCD screen to  
of one color dry ink (toner)?  
order more dry ink when a particular color dry ink is running low.  
When the ink supply is exhausted, the copier/printer will not make  
copies in that color until the dry ink cartridge is replaced.  
What happens if I accidentally You can’t. Each dry ink cartridge is keyed so it will only insert into the  
put the wrong color dry ink proper color housing.  
cartridge into the copier/  
printer?  
Getting to Know Your Product  
20  
QuickStart Practice Guide  
Customer Evaluation Questionnaire  
Xerox Product:  
Carrier Name: _____________________________________  
Date: _________________  
Company Name: ____________________________________  
Participant Name: (optional): ________________________  
To what extent do you agree with the following statements? (Check the appropriate box.) Make additional copies, as needed.  
Please write in ink, if available. You may write comments on this evaluation if you wish. Please return at your earliest convenience.  
SD  
D
= 1, Strongly disagree  
= 2, Disagree  
N
= 3, Neither way  
A
= 4, Agree  
SA  
= 5, Strongly agree  
SD  
1
D
2
N
3
A
4
SA  
5
SD  
1
D
2
N
3
A
4
SA  
5
A. The Carrier  
B. The Quick Start Guide  
1. Was prepared for the product orien-  
tation and organized.  
7. The practice exercises were well  
organized in a meaningful  
sequence.  
o o o o o  
o o o o o  
2. Displayed professional conduct.  
8. Information was accurate.  
o o o o o  
o o o o o  
o o o o o  
o o o o o  
3. Communicated the material in a  
clear and concise way.  
9. The illustrations were clear and  
understandable.  
4. Addressed my expectations.  
10. Overall, met my needs.  
o o o o o  
o o o o o  
o o o o o  
o o o o o  
5. Conducted an orientation that was  
easy to follow.  
11. Amount of  
information  
6. Overall, was effective.  
12. Level of difficulty  
o o o o o  
o o o o o  
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