Ricoh 3260 User Manual

A Press the {Scanner} key.

• Configure each setting for

scanning. For details, see

p.73 “Specifying Scan Set-

tings”.

• Recall registered settings. For

details, see p.82 “Programs”.

F If the network delivery scanner

screen appears, switch to the e-

mail screen.

ZZZ606S

Note

A Press [ ].

❒ The illustration is an example.

The actual appearance may be

different.

B Press [Switch Destination List].

B Make sure that no previous set-

tings remain.

Note

❒ If a previous setting remains,

C Press [E-mail].

press the {Clear Modes} key.

C Place originals.

Reference

The procedure for placing origi-

nals is the same as that for plac-

ing originals for copying. For

details about placing originals,

see “Placing Originals”, Copy

Reference.

D Press [Exit].

The e-mail screen appears.

G Specify the destination.

You can specify the destination in

the following ways:

D Make settings for original orien-

tation, the sides scanned, and oth-

•

Select it from the destination list.

• Specify its registration number.

Enter the e-mail address directly.

Reference

•

p.76 “Making the Settings Relat-

ed to the Orientation of the

Original and Scanned Sides”

• Search for it in the destination

list.

• Search for it in the LDAP server.

Sending Scan Files by E-mail

B To select more destinations, re-

Note

peat steps A.

❒ Destinations in the destination

list and registration numbers

must be registered in advance

in [System Settings]. For details,

see “System Settings”, General

Settings Guide.

Note

❒

To deselect a destination, press

the destination once more, or

press [UPrev.] or [TNext] to

display the destination in the

destination field, and then

press the {Clear/Stop} key.

❒ For details about the maximum

number of destinations that can

be selected for each transmis-

sion, see p.117 “E-mail”.

Using a registration number to

select a destination

❒ Before selecting the destination,

be sure to select [To]. If neces-

sary, select [Cc] or [Bcc] and the

respective destinations.

A Press [Registration No.].

B Enter the five digit registration

number that has been assigned

to a destination folder using

the number keys.

❒ Depending on the security set-

tings, certain destinations may

not be displayed.

If the entered number is less

than five digits, press the {#}

key after the last number.

Selecting a destination from the

list

Example: To enter 00003

A Select the destination.

Press the {3} key, and then

press the {#} key.

The selected destination is high-

lighted and also displayed in

the destination field at the top of

the screen.

C To select more destinations, re-

peat steps A to B.

Note

❒

To deselect a destination, press

[UPrev.] or [TNext] to display

the destination in the desti-

nation field, and then press

the {Clear/Stop} key.

❒ If the target destination does

not appear, take one of the

following steps:

• Display the destination by

selecting its initial letter

from the title.

• Display the destination by

pressing [U] or [T].

Sending Scan Files by E-mail

Note

Manual entry of an e-mail

address

❒

To deselect a destination, press

[UPrev.] or [TNext] to display

the destination in the desti-

nation field, and then press

the {Clear/Stop} key.

A Press [Manual Input].

The soft keyboard appears.

Note

❒ Depending on the security

settings, [Manual Input] may

not be displayed.

Searching for a destination in the

destination list

A Press [ ].

B Enter the e-mail address.

❒ For details about the maxi-

mum number of characters

that can be entered, see p.117

“E-mail”.

❒ It is possible to enter alpha-

numeric characters and peri-

ods. The symbols ( ) \ , ; : ”

and spaces cannot be en-

tered. For details, see p.117

“E-mail”.

B Press [Search by Dest. Name].

C Press [OK].

Note

❒ An e-mail address entered

manually can be registered in

the list. Press [ProgDest], and

a screen for registering the e-

mail address appears. For in-

formation, see General Set-

tings Guide.

The soft keyboard appears.

Note

❒ To search using an e-mail ad-

dresses, press [E-mail Ad-

dress].

❒ To change an e-mail address

entered, press [Change] locat-

ed on the left side of the des-

tination field. The soft

keyboard appears. Make any

changes, and then press [OK].

C Enter part of the destination

name.

Note

❒ To check the selected desti-

nations, press the {Check

Modes} key.

❒ Enter the first character or

characters of the destination

name.

❒ Depending on th e security

settings, [ProgDest] may not

be displayed.

❒ It is also possible to perform

a combined search using

[Search by Dest. Name] and [E-

mail Address].

D To enter more destinations, re-

peat steps A to C.

Sending Scan Files by E-mail

❒ It is necessary to differentiate

❒ Make sure that the LDAP

server you want to search is

selected and highlighted. If a

server is not selected, the

search is not performed and

an error message appears.

between uppercase and low-

ercase letters.

D Press [OK].

E Select a destination.

E Press [OK].

F Press [Advanced Search].

F Press [Exit].

Searching for a destination in the

LDAP server

G Enter a character string related

to the destination for a search

condition such as [Name], [E-

mail Address], [Fax Number],

[Company Name], or [Department

Name].

A Press [ ].

B Press [Search LDAP].

Note

❒

Each search condition (Name,

E-mail Address, Fax Number,

Company Name, and Depart-

ment Name) corresponds to a

item that is registered in the

LDAP server.

❒ If you press a search condi-

tion item, the soft keyboard

appears. Enter the first char-

acter or characters for the

name, address, or number.

C Press [Select Server].

D Select the LDAP server.

Note

❒ The LDAP server can be reg-

istered in advance in [System

Settings]. For details, see Net-

work Guide.

Sending Scan Files by E-mail

❒

If you select [SSearch Options

]

• [Exact Match]: The names

which correspond to an

entered character or char-

acters are targeted.

in [Program / Change / Delete

LDAP Server] in [Administrator

Tools] in [System Settings],

you can add a field for LDAP

search. For details, see Net-

work Guide.

For example, to search for

“ABC”, enter “ABC”.

• [Include One of Words]: The

names which contain an

entered character or char-

acters are targeted.

❒ When the search condition

[Name] is used for searching,

whether the first name or sir-

name is searched for de-

pends on the setting made by

the administrator. For exam-

ple, if you want to search for

"John Doe", enter "John" or

"Doe" according to the setting

made by the administrator.

Consult your administrator

for which name to use.

For example, to search for

“ABC”, enter “A”, “B”, or

“C”.

• [Exclude Words]: The names

which do not contain an

entered character or char-

acters are targeted.

For example, to search for

“ABC”, enter “D”.

Press [Search Criteria] correspond-

ing to each item, and then se-

lect criteria from the list

displayed.

•

[Fuzzy Search]: a vague search

(The function of this

vague search depends on

the system supported by

the LDAP server.)

I Press [OK].

Note

❒ The e-mail address searched

for in the LDAP server can-

not be specified correctly if it

contains too many charac-

ters. For details about the

maximum number of charac-

ters that can be entered, see

p.117 “E-mail”.

Note

❒ You can select criteria from

the following list:

❒ If a user name and password

for the LDAP server authen-

tication are not set, a log-on

screen appears. Enter a user

name and password.

•

[Search Beginning Word]: The

names which start with the

entered character or char-

acters are targeted.

For example, to search for

“ABC”, enter “A”.

❒

Multiple e-mail addresses can

be registered for one person,

but a search will only find

one e-mail address per per-

son. Depending on the LDAP

server, the address which

was registered first is gener-

ally found.

•

[Search End Word]: The names

which end with the entered

character or characters are

targeted.

For example, to search for

“ABC”, enter “C”.

Sending Scan Files by E-mail

❒ To display details about the

I Specify the file name if necessary.

A Press [Attached File].

B Press [File Name].

destination, press [Details].

J Select a destination.

K Press [Exit].

The soft keyboard appears.

C Enter a file name.

Note

❒ An e-mail address found in a

search can be registered in

the list. Press [ProgDest], and

a screen for entering the e-

mail address appears. For

more information, see Gener-

al Settings Guide.

D Press [OK] twice.

J Specify the e-mail sender.

You can specify the sender in the

following ways:

• Select the sender from the list.

• Enter the registration number of

the sender using the number

keys.

Checking selected destinations

A Use the destination field at the

top of the screen to check

which destinations are select-

ed.

• Search for the sender.

Note

❒ If you specify the sender, infor-

mation about the sender is in-

cluded in the file being sent. The

name of the specified sender is

automatically placed in the

from field of the e-mail so that

the sender can be identified

when the e-mail is received.

Note

❒ Press [UPrev.] or [TNext] to

scroll through the list. Desti-

nations are displayed in the

order they were selected.

❒ To check the selected desti-

nations, press the {Check

Modes} key.

❒ Depending on system settings,

the administrator's e-mail ad-

dress may appear automatically

in the e-mail header's from

field. To change the address,

H Select the file type if necessary.

A Press [Attached File].

specify the sender in Step .

B Press [File Type].

❒ To prevent misuse of a sender

name, we recommend you set

protection code for that sender

name.See General Settings Guide.

C Select the file type of the file.

❒ Depending on the security set-

tings, [Attach Sender's Name] may

be selected as the user name

when logging in.

D Press [OK] twice.

Sending Scan Files by E-mail

B Enter the five digit registration

number that has been assigned

to a destination folder using

the number keys.

Selecting a sender from the list

A Press [Attach Sender's Name].

If the entered number is less

than five digits, press the {#}

key after the last number.

Example: To enter 00006

Press the {6} key, and then

press the {#} key.

B Select the sender.

Note

❒ When a protection code has

been set, a screen for entering

the protection code appears

after selecting the sender. En-

ter the protection code, and

then press [OK]. If the protec-

tion code you entered is cor-

rect, the sender name and

[Return Receipt] are displayed.

Note

❒ When a protection code has

been set, a screen for entering

the protection code appears

after selecting the sender. En-

ter the protection code, and

then press [OK]. If the protec-

tion code you entered is cor-

rect, the sender name is

displayed.

C Press [OK].

Searching for a sender

C Press [OK].

A Press [Attach Sender's Name].

Using a registration number to

specify a sender name

A Press [Attach Sender's Name].

Sending Scan Files by E-mail

B Press [ ].

F Select the sender.

C Press [User (Dest.) Name].

Note

❒ When a protection code has

been set, a screen for entering

the protection code appears

after selecting the sender. En-

ter the protection code, and

then press [OK]. If the protec-

tion code you entered is cor-

rect, the sender name is

highlighted.

The soft keyboard appears.

G Press [Exit].

Note

H Press [OK].

❒ To search for an e-mail ad-

dress, press [E-mail Address].

K For a reception confirmation e-

mail, press [Return Receipt].

D Enter part of the sender name.

Note

❒ To use [Return Receipt] you must:

❒ Enter the first character or

characters of the sender

name.

• Log on as a user

• Specify the sender in Step

❒ It is also possible to perform

a combined search using [Us-

er (Dest.) Name] and [E-mail Ad-

dress].

❒ When [Return Receipt] is select-

ed, an e-mail notifying that the

e-mail has been read by the des-

tination party is sent to the

sender selected here. However,

if the mailing software used by

the destination party does not

support MDN (Message Dispo-

sition Notification), the e-mail

may not be sent.

❒ It is necessary to differentiate

between uppercase and low-

ercase letters.

E Press [OK].

L Specify a subject if necessary.

Note

❒ To specify a subject, you can se-

lect it from the list, enter it di-

rectly, or combine selecting and

entering it.

Sending Scan Files by E-mail

❒ For details about the maximum

number of characters that can

be entered, see p.117 “E-mail”.

F Press [OK].

❒ When a subject has been speci-

fied, this information is added

to the scan file. The subject is au-

tomatically placed in the subject

field of the e-mail.

❒ The subjects that can be selected

from the list must be registered

in [System Settings] in advance.

See Network Guide.

G Press [OK] twice.

M Enter a message if necessary.

Note

The procedure to specify the sub-

ject “[Urgent] New product appear-

ance” is explained as an example

here.

❒ For details about the maximum

number of characters that can

be entered, see p.117 “E-mail”.

A Press [Subject / Message].

❒ When a message has been en-

tered, this information is added

to the scan file.

B Press [Attach Subject].

❒ The messages that can be select-

ed from the list must be regis-

tered in [System Settings] in

advance. See Network Guide.

❒ A message can be selected from

the list or entered directly.

C Select the subject [Urgent].

Selecting a message from the list

A Press [Subject / Message].

B Press [E-mail Message].

D Press [Manual Input].

The soft keyboard appears.

E Enter the subject “New prod-

uct appearance”.

Sending Scan Files by E-mail

C Select a message.

❒ To interrupt scanning, press the

{Clear/Stop} key or press [Stop]

❒ When placing multiple origi-

nals one-by-one, place the next

original. For details, see p.79

“Scanning Originals in Several

Times”.

Simultaneous Storage and

Sending by E-mail

D Press [OK] twice.

Manual entry of a message

You can use the e-mail function and

the storage function together.

A Press [Subject / Message].

The scan file is sent by e-mail and at

the same time is stored.

B Press [E-mail Message].

Note

❒ This section explains mainly the

procedure for simultaneous stor-

age and sending of e-mail. For de-

tails, see p.17 “Procedure for

Sending E-mail”.

❒ The file stored when simultane-

ously storing a file and sending it

by e-mail cannot be resent in the e-

mail screen. To resend the file, se-

lect the file in the [Select Stored File]

screen and send it. See p.50 “Send-

ing Stored Files by E-mail or Scan

to Folder, or Delivering”.

C Press [Manual Input].

The soft keyboard appears.

D Enter the message “Thank you

for what you did yesterday”.

E Press [OK] three times.

A Place originals.

Note

❒ The procedure for placing origi-

nals is the same as that for plac-

ing originals for copying. For

details about placing originals,

see “Placing Originals”, Copy

Reference.

N Press the {Start} key.

Note

❒ For details about the maximum

size of the scan file and maxi-

mum number of pages that can

be sent, see p.117 “E-mail”.

Sending Scan Files by E-mail

B Make settings for original orien- H Specify file information if neces-

tation, the sides scanned, and oth-

sary.

Reference

For details about specifying file

information, see p.45 “Specify-

ing file information”.

p.76 “Making the Settings Relat-

ed to the Orientation of the

Original and Scanned Sides”

I Press [OK].

J Press the {Start} key.

C Make the scan settings.

Note

❒ There are two ways to specify

er, subject, and message are sent to

• Configure each setting for

scanning. For details, see

p.73 “Specifying Scan Set-

tings”.

• Recall registered settings. For

details, see p.82 “Programs”.

D Specify the destination.

E Specify the sender and a subject.

F Press [Store File].

G Make sure [Send & Store] is select-

ed.

Sending Scan Files by E-mail

Checking the E-mail Results

The sending results can be checked.

B Check the displayed records.

Note

❒ For details about the maximum

number of sending operations that

can be checked, see p.105 “Print &

Delete Scanner Journal”.

❖ Items that can be checked

Note

• Date / Time

❒ Depending on the security set-

tings, certain records may not

be displayed.

The date and time the e-mail

was sent or the date and time

“Error” or “Cancelled” was

confirmed is displayed.

❒ One screen shows the records

for five sending operations. Use

[UPrev.] or [TNext] to scroll

through the list.

• Destination

The sending function (e-mail,

Scan to Folder, or delivery func-

tion) used is displayed with an

icon.

When multiple destinations

were selected, the first selected

destination is displayed.

❒ When the status of a file is

“Waiting...”, the sending can be

canceled by selecting that file,

and then pressing [Cancel].

❒ Press [Print] to print the whole

journal.

• Sender

C Press [Exit].

• File Name

The file name is displayed only

when a file is stored at the same

time and when a stored file is

sent.

The e-mail screen appears.

• Status

One of the following status is

displayed: “Done”, “Send-

ing...”, “Waiting...”, “Error”, or

“Cancelled”.

A Press [Scanned Files Status] on the

e-mail screen.

3. Sending Scan Files by Scan

to Folder

Scan files can be sent to the folders of the FTP server or the shared folders of Win-

dows. This chapter explains the preparation for sending files by Scan to Folder,

various display screens, procedures for sending, and how to check the sending

results when this function is used.

Preparation for Sending by Scan to Folder

To send scan files by Scan to Folder, the preparation described below is required.

Connect the machine to the network with an Ethernet cable or

IEEE 1394 cable, or use wireless LAN.

To connect using an IEEE 1394 cable, the IEEE 1394 interface

board is required. To connect using wireless LAN, the IEEE

802.11b interface unit is required.

See Network Guide.

To send scan files by Scan to Folder, the following [System Set-

tings]settings must be specified correctly. (Certain other settings

must also be specified.)

•

IP address

subnet mask

For details about making settings and other settings, see Net-

work Guide. You also need to register destinations and other in-

formation in the address book. For details, see General Settings

Guide.

Make settings for sending such as compression and file type pri-

ority.

See p.104 “Send Settings”.

Note

❒ Under Windows Server 2003, you may not be able to send files by Scan to

Folder.

❒ Sending files using SMB is available only under a NetBIOS over TCP/IP en-

vironment. Sending files using SMB is not available under a NetBEUI envi-

ronment.

❒ Even when settings made with the control panel, Web Image Monitor, Telnet,

or other methods do not permit the use of SMB and FTP, sending files is still

possible.

Sending Scan Files by Scan to Folder

Scan to Folder Screen

The Scan to Folder screen is as shown.

The function items displayed serve as selector keys. You can select or specify an

item by lightly pressing it. When you select or specify an item on the display

panel, it is highlighted like

. Keys that cannot be selected appear like

1. Destination field

6. [Attach Sender's Name] [Return Re-

ceipt] [Subject / Message] [File Type]

Displays the selected destination. If mul-

tiple destinations are selected, the desti-

nations are displayed in the order they

were selected by pressing [UPrev.] or

[TNext].

Set the sender, a reception confirmation

e-mail, file name, subject, and message of

the scan file to be sent.

If necessary, make settings for the file

type and file name of the file.

Note

❒ To check the selected destinations,

Important

press the {Check Modes} key.

❒ When the scan file is sent to desti-

nations for e-mail and Scan to

Folder at the same time, the send-

the e-mail destinations only. [Re-

turn Receipt] is also used for e-mail

transmission. For details, see p.15

“Sending Scan Files by E-mail”.

2. [ ] E-mail/Scan to Folder

Press to switch between the Scan to Fold-

er function and the e-mail function. You

can send a file to Scan to Folder destina-

tions and e-mail destinations at the same

time.

3. Scan to Folder icon (

)

7. [ ] Switch Destination

Shows that the Scan to Folder screen is

displayed.

List/Search/Switch Title

Press to switch between the destination

list of the delivery server and the destina-

tion list of this machine, or to search for

an e-mail destination.

4. [Registration No.]

Press to specify a destination using a five

digit registration number.

5. [Enter Destination]

8. Destination list

Displays the destinations registered in

the delivery server or this machine.

When specifying a destination that is not

listed, press [Enter Destination], and then

enter the destination using the soft key-

board.

Preparation for Sending by Scan to Folder

Note

❒ When the entire list does not fit on one

screen, press [U] or [T] to scroll

through the list.

❒ Group destinations are denoted by

this symbol ( ).

Sending Scan Files by Scan to Folder

Reference

Procedure for Sending by

Scan to Folder

p.76 “Making the Settings Relat-

ed to the Orientation of the

Original and Scanned Sides”

A scan file is sent after scan settings

and destinations are specified.

E Make the scan settings.

Reference

A Press the {Scanner} key.

There are two ways to specify

• Configure each setting for

scanning. For details, see

p.73 “Specifying Scan Set-

tings”.

• Recall registered settings. For

ZZZ606S

details, see p.82 “Programs”.

Note

F If the network delivery scanner

screen appears, switch to the Scan

to Folder screen.

❒ The illustration is an example.

The actual appearance may be

different.

A Press [ ].

B Make sure that no previous set-

B Press [Switch Destination List].

tings remain.

Note

❒ If a previous setting remains,

press the {Clear Modes} key.

C Place originals.

C Press [E-mail].

Reference

The procedure for placing origi-

nals is the same as that for plac-

ing originals for copying. For

details about placing originals,

see “Placing Originals”, Copy

Reference.

D Press [Exit].

The e-mail screen appears.

E Press [ ].

D Make settings for original orien-

tation, the sides scanned, and oth-

er settings if necessary.

The Scan to Folder screen ap-

pears.

Sending Scan Files by Scan to Folder

Note

G Specify the destination folder.

❒ If the target destination does

not appear, take one of the

following steps:

You can specify the destination

folder in the following ways:

•

Select it from the destination list.

• Display the destination by

selecting its initial letter

from the title.

• Specify its registration number.

• Enter the path for the folder of a

client computer on the same

network directly.

• Display the destination by

pressing [U] or [T].

• Specify the folder in the FTP

❒ If a protection code has been

set for the shared folder, a

screen for entering the pro-

tection code appears.

server.

• Select it from the client comput-

ers on the same network.

To select more destination fold-

ers, repeat step A.

Note

❒ Destinations in the destination

list and registration numbers

must be registered in advance

in [System Settings]. For details,

see “System Settings”, General

Settings Guide.

Note

❒

To deselect a destination, press

the destination once more, or

press [UPrev.] or [TNext] to dis-

play the destination in the des-

tination field, and then press

the {Clear/Stop} key.

❒ Depending on the security set-

tings, certain destinations may

not be displayed.

Using a registration number to

select a destination folder

Selecting a destination folder

from the list

A Press [Registration No.].

A Select the destination folder.

B Enter the five digit registration

number that has been assigned

to a destination folder using

the number keys.

If the entered number is less

than five digits, press the {#}

key after the last number.

Example: To enter 00004

The selected folder is highlight-

ed and also is displayed in the

destination field at the top of the

screen.

Sending Scan Files by Scan to Folder

Press the {4} key, and then

press the {#} key.

❒ For details about the maxi-

mum number of characters

that can be entered, see p.118

“Scan to Folder”.

❒ The following is an example

of a path where the folder

name is “user” and the com-

puter name is “desk01”:

\\desk01\user

❒ An IP address can also be en-

tered if you use one of the fol-

lowing operating systems :

Windows 98/Me/XP/2000

or Windows NT 4.0.

Note

❒ If a protection code has been

set for the shared folder, a

screen for entering the pro-

tection code appears.

❒ Computer and shared folder

names consisting of more

than 12 characters cannot be

displayed.

C To select more destination

folders, repeat step B.

Note

E Press [OK].

❒

To deselect a destination, press

[UPrev.] or [TNext] to display

the destination in the desti-

nation field, and then press

the {Clear/Stop} key.

F If entering a user name to log

on is required, press [Manual In-

put] on the right side of the user

name field.

The soft keyboard appears.

Manual entry of a path for the

destination folder of the client

computer on the same network

G Enter the user name.

For details about the maxi-

mum number of characters

that can be entered, see p.118

“Scan to Folder”.

A Press [Enter Destination].

B Press [SMB].

H Press [OK].

I If entering a password to log

on is required, press [Manual In-

put] for [Password].

The soft keyboard appears.

J Enter the password.

K Press [OK].

C Press [Manual Input] on the right

side of the path field.

The soft keyboard appears.

D Enter the path for the folder.

Sending Scan Files by Scan to Folder

L Press [Connection Test].

❒ To check the selected desti-

nations, press the {Check

Modes} key.

Specifying a folder in the FTP

server

A Press [Enter Destination].

B Press [FTP].

A connection test is performed

to check whether the specified

shared folder exists.

Note

❒ The connection test may take

time.

❒ You may not be able to press

[Connection Test] right after

pressing [Cancel] during a

connection test.

A confirmation message for

changing the protocol appears.

C Press [Manual Input] on the right

❒ Though the connection test

was successful, the machine

may fail to transfer the file if

writing authority is lacking

or if there is not enough free

space on the hard disk.

side of the server name field.

M Check the connection test re-

sult, and then press [Exit].

N Press [OK].

O To enter more destinations, re-

The soft keyboard appears.

peat steps A to N.

D Enter a server name.

Note

❒

To deselect a destination, press

[UPrev.] or [TNext] to display

the destination in the desti-

nation field, and then press

the {Clear/Stop} key.

❒ For details about the maxi-

mum number of characters

that can be entered, see p.118

“Scan to Folder”.

❒ To change the path for the

folder that has been entered,

press [Change] on the left side

of the destination field. Enter

the correct path for the fold-

er, and then press [OK].

❒ An IP address also can be en-

tered.

E Press [OK].

F Press [Manual Input] on the right

side of the path field.

The soft keyboard appears.

G Enter the path for the folder.

Sending Scan Files by Scan to Folder

P Press [Connection Test].

❒ For details about the maxi-

mum number of characters

that can be entered, see p.118

“Scan to Folder”.

❒ The following is an example

of a path where the folder

name is “user” and the sub-

folder name is “lib”: user\lib

H Press [OK].

A connection test is performed

to check whether the specified

shared folder exists.

I If entering a user name to log

on is required, press [Manual In-

put] on the right side of the user

name field.

Note

❒ The connection test may take

The soft keyboard appears.

time.

J Enter the user name.

❒ You may not be able to press

[Connection Test] right after

pressing [Cancel] during a

connection test.

For details about the maxi-

mum number of characters

that can be entered, see p.118

“Scan to Folder”.

Q Check the connection test re-

sult, and then press [Exit].

R Press [OK].

K Press [OK].

S To enter more destinations, re-

L If entering a password to log

on is required, press [Manual In-

put] for [Password].

peat steps A to R.

Note

The soft keyboard appears.

M Enter the password.

N Press [OK].

❒

To deselect a destination, press

[UPrev.] or [TNext] to display

the destination in the desti-

nation field, and then press

the {Clear/Stop} key.

O To change the port number

which is set in [System Settings],

press [Change] on the right side

of the port number field. Enter

a port number using the

number keys, and then press

the {#}key.

❒ To change the path for the

folder that has been entered,

press [Change] on the left side

of the destination field. Enter

the correct path for the fold-

er, and then press [OK].

❒ To check the selected desti-

nations, press the {Check

Modes} key.

Sending Scan Files by Scan to Folder

D Select the client computer that

Searching for a destination folder

in client computers on the

network

has the destination folder.

A Press [Enter Destination].

Note

❒ If authentication is required

for the selected computer, a

log-on screen appears. Enter

the user name and password.

The list of folders on the select-

ed computer appears.

B Press [SMB].

E Select the destination folder.

C Press [Browse Network] on the

right side of the path field.

Note

The list of client computers on

the same network appears.

❒ When the selected folder has

sub-folders, the sub-folders

list appears.

Note

❒ Computer and shared folder

names consisting of more

than 12 characters cannot be

displayed.

❒ If authentication is required

for the selected folder, a log-

on screen appears. Enter the

user name and password.

❒ If the client computer you

want to select is not dis-

played, press [Up One Level]

to select another workgroup,

and then search for the client

computer.

F Press [OK].

G Press [OK].

❒ The maximum number of cli-

ent computers and shared

folders that can be displayed

is 100.

Sending Scan Files by Scan to Folder

E Select a destination folder.

Searching for a destination folder

in the destination list

A Press [ ].

F Press [Exit].

Checking selected destinations

A Use the destination field at the

top of the screen to check

which destinations are select-

ed.

B Press [Search by Dest. Name].

Note

❒ Press [UPrev.] or [TNext] to

scroll through the list. Desti-

nations are displayed in the

order they were selected.

❒ To check the selected desti-

nations, press the {Check

Modes} key.

The soft keyboard appears.

H Select the file type if necessary.

A Press [Attached File].

Note

❒ To search by path, press

[Search by Folder Name].

B Press [File Type].

C Enter part of the destination

C Select the file type.

folder name.

Note

❒ Enter the first character or

characters of the destination

name.

❒ It is necessary to differentiate

between uppercase and low-

ercase letters.

D Press [OK] twice.

❒ It is also possible to perform

a combined search using

[Search by Dest. Name] and

[Search by Folder Name].

I Specify the file name if necessary.

A Press [Attached File].

D Press [OK].

B Press [File Name].

The soft keyboard appears.

C Enter a file name.

Sending Scan Files by Scan to Folder

Note

Simultaneous Storage and

Sending by Scan to Folder

❒

A scan file is given a 21-digit

(excluding the extension) file

name which combines the

time and date the original was

scanned with a 4-digit page

number. (Example : When one

page is scanned in TIFF at

15.10 seconds, 3.30 p.m., 31

December, 2020, the file name

is 202012311530150100001.tif)

You can use the Scan to Folder func-

tion and the storage function together.

The scan file is sent by Scan to Folder

and at the same time is stored.

Note

❒ This section explains mainly the

procedure for simultaneous stor-

age and sending by Scan to Folder.

For details, see p.32 “Procedure for

Sending by Scan to Folder”.

D Press [OK].

❒ The file stored when simultane-

ously storing a file and sending it

by Scan to Folder cannot be resent

from the Scan to Folder screen. To

resend the file, select the file in the

[Select Stored File] screen and send

it. See p.50 “Sending Stored Files

by E-mail or Scan to Folder, or De-

livering”.

E Press [OK].

J Press the {Start} key.

Note

A Place originals.

❒ For details about the maximum

size of the scan file that can be

sent, see p.118 “Scan to Folder”.

Note

❒ The procedure for placing origi-

nals is the same as that for plac-

ing originals for copying. For

details about placing originals,

see “Placing Originals”, Copy

Reference.

❒ To interrupt scanning, press the

{Clear/Stop} key or press [Stop]

❒ When placing multiple origi-

nals one-by-one, place the next

original. For details, see p.79

“Scanning Originals in Several

Times”.

B Make settings for original orien-

tation, the sides scanned, and oth-

Reference

p.76 “Making the Settings Relat-

ed to the Orientation of the

Original and Scanned Sides”

Sending Scan Files by Scan to Folder

C Make the scan settings.

I Press [OK].

Note

J Press the {Start} key.

❒ There are two ways to specify

passed. For information about making settings and changing setting s, see

• Configure each setting for

scanning. For details, see

p.73 “Specifying Scan Set-

tings”.

• Recall registered settings. For

details, see p.82 “Programs”.

D Select the destination.

E Specify the sender, subject, and

message when sending e-mail is

performed at the same time.

F Press [Store File].

G Make sure that [Send & Store] is se-

lected.

H Specify file information if neces-

sary.

Reference

For details about specifying file

information, see p.45 “Specify-

ing file information”.

Checking the Scan to Folder Results

The sending results can be checked.

B Check the displayed records.

Note

❒ For details about the maximum

number of sending operations that

can be checked, see p.105 “Print &

Delete Scanner Journal”.

❖ Items that can be checked

Note

• Date / Time

❒ Depending on the security set-

tings, certain records may not

be displayed.

The date and time sending was

requested or the date and time

“Error” or “Cancelled” is con-

firmed is displayed.

❒ One screen shows the records

for five sending operations.

Press [UPrev.] or [TNext] to

scroll through the screen.

• Destination

The sending function (e-mail,

Scan to Folder, or delivery func-

tion) used is displayed with an

icon.

When multiple destinations

were selected, the destinations

are displayed individually.

❒ When the status of a file is

“Waiting...”, the sending can be

canceled by selecting that file,

and then pressing [Cancel].

❒ Press [Print] to print the whole

journal.

• Sender

C Press [Exit].

• File Name

The file name is displayed only

when a file is stored at the same

time and when a stored file is

sent.

The Scan to Folder screen appears.

• Status

One of the following status is

displayed: “Done”, “Send-

ing...”, “Waiting...”, “Error”, or

“Cancelled”.

A Press [Scanned Files Status] on the

Scan to Folder screen.

Sending Scan Files by Scan to Folder

4. Storing Files

Scan files can be stored in the hard disk of the machine using the Document

Server function, and the stored file can be used later. Using DeskTopBinder,

stored files can be viewed or retrieved with a client computer.

Important

❒ A password can be set for every stored file.There is a risk that stored files

without a password can be accessed by someone using DeskTopBinder on the

same LAN. We recommend you consider security measures such as setting

passwords to protect against unauthorized access.

❒ Scan file stored in the machine may be lost if some kind of failure occurs. We

advise against using the hard disk to store important files. The supplier shall

not be responsible for any damage that may result from the loss of files. For

long-term storage of files, we recommend the use of DeskTopBinder. For de-

tails, contact your local dealer.

Note

❒ When a delivery server is added to the network, stored files can be delivered.

You can store scan files and simultaneously deliver them with the network

delivery scanner function, send it by e-mail, or send it by Scan to Folder. See

p.50 “Sending Stored Files by E-mail or Scan to Folder, or Delivering”.

Storing Files

This section explains how to store files and how to specify file information for

stored files.

Note

❒ For details about the maximum number of files that can be stored, see p.119

“Store”.

❒ The stored files are deleted automatically after a certain number of days have

General Settings Guide .

❒ Files cannot be printed from the control panel after being stored using the

scanner function. Print scan files after a client computer receives them. See

p.51 “Viewing a list of stored files using DeskTopBinder” or p.52 “Viewing a

list of stored files using Web Image Monitor”.

Storing Files

Reference

Storage Procedure

There are two ways to specify

You can scan and store files.

A Press the {Scanner} key.

• Configure each setting for

scanning. For details, see

p.73 “Specifying Scan Set-

tings”.

• Recall registered settings. For

details, see p.82 “Programs”.

F Make the settings for storing scan

files.

ZZZ606S

A Press [Store File].

Note

❒ The illustration is an example.

The actual appearance may be

different.

B Make sure that no previous set-

tings remain.

Note

❒ If a previous setting remains,

B Press [Store Only].

press the {Clear Modes} key.

C Place originals.

Reference

The procedure for placing origi-

nals is the same as that for plac-

ing originals for copying. For

details about placing originals,

see “Placing Originals”, Copy

Reference.

files, press [Send & Store ]. See

❒ To store and deliver scan

p.26 “Simultaneous Storage

and Sending by E-mail ”, p.39

“Simultaneous Storage and

Sending by Scan to Folder”,

or p.65 “Simultaneous Stor-

age and Delivery”.

D Make settings for original orien-

tation, the sides scanned, and oth-

Reference

p.76 “Making the Settings Relat-

ed to the Orientation of the

Original and Scanned Sides”

❒ [Store Only] cannot be pressed

if a destination or sender is

selected.

E Make the scan settings.

C Press [OK].

Storing Files

The File Information screen ap-

pears.

G Specify file information.

Specify a user name, file name, and

password for the file.

Reference

For details about specifying file

information, see p.45 “Specify-

ing file information”.

H Press the {Start} key.

Note

B Specify file information.

❒ To interrupt scanning, press the

{Clear/Stop} key or press [Stop]

For details about sending by e-

Specifying a user name

❒ When placing multiple origi-

nals one-by-one, place the next

original. For details, see p.79

“Scanning Originals in Several

Times”.

A Press [User Name].

B Select the user name.

Specifying file information

You can specify a user name, file

name, and password for a stored scan

file.

Note

❒ The user names shown here

are names that were regis-

tered on the [Administrator

Tools] tab in [System Settings].

To specify a name not shown

here, press [Non-programmed

Name], and then enter the

user name.

According to the settings made, you

can search for files by user name or

file name and you can prevent unau-

thorized persons from accessing the

files.

Reference

For details about the maximum

number of characters that can be

entered, see p.119 “Store”.

C Press [OK].

A Press [Store File].

Storing Files

Important

Specifying a file name

❒ Do not forget the password.

If you forget it, consult the

system administrator of the

machine.

Scan files are automatically named

SCAN0001, SCAN0002, etc. If nec-

essary, you can change the file

name.

C Press [OK] to return to the previ-

A Press [File Name].

ous screen.

The soft keyboard appears.

B Enter the file name.

Reference

For information about how

to enter characters, see Gener-

al Settings Guide.

C Press [OK].

Specifying a password

When a password is specified,

only a person who knows the pass-

word can view the file.

A Press [Password].

Enter a four to eight digit number

using the number keys.

C Press the {#} key.

Note

❒

To change the password, press

[Change], and then enter a

new one.

D Enter the same number as you

entered in step B for confirma-

tion.

E Press the {#} key.

F Press [OK].

Displaying the List of Stored Files

From the list of stored files, you can

delete stored files or change file infor-

mation. To show the list of stored

files, perform the following steps:

Note

❒ You can also display the list of

stored files from a client computer

using DeskTopBinder and Web

Image Monitor. For details, see

p.51 “Checking Stored Files from a

Client Computer”.

A Press the {Scanner} key.

ZZZ606S

Note

❒ The illustration is an example.

The actual appearance may be

different.

B Display the list of stored files.

A Press [Select Stored File].

B Press [Manage / Delete File].

Storing Files

Viewing the List

The list of stored files has the following elements.

The function items displayed serve as selector keys. You can select or specify an

item by lightly pressing it. When you select or specify an item on the display

panel, it is highlighted like

. Keys that cannot be selected appear like

Note

❒ Depending on the security settings, certain files may not be displayed.

❖ When using the network delivery scanner, e-mail, or Scan to Folder function

❖ When displaying information of a selected stored file

1. Keys for searching for files

3. Keys for sorting files

Press to switch to the screens for

searching for a file by user name or file

name, or to the screen for displaying

all files.

Press to sort the files using the select-

ed item. Select the same item once

more for a reverse sort. However, the

files cannot be sorted in reverse deliv-

ery order.

2. Keys to switch to the information

4. Keys for changing file information

display

Use for deleting the selected file or

changing the user name, file name, or

password.

Press to switch between the stored file

list and the detailed information of the

selected file.

Displaying the List of Stored Files

5. List of stored files

Searching for Files

Displays the list of stored files.

Note

You can search for files from the

stored files using the user name or file

name.

❒ The files that are stored by func-

tions other than the scanner can be

displayed by pressing the [Docu-

ment Server] key.

Searching by user name

❒ If the file is not displayed, press

[UPrev.] or [TNext] to scroll through

the list.

On the screen with the list of stored

files, press [Search by User Name].

❒ For files which are password pro-

tected, a key symbol( ) is shown to

the left of the user name.

B Select the user name to be used

for the search.

6. [Manage / Delete File]

Press to perform operations such as

deleting stored files or changing file

information.

7. [Send ]

Press to send or deliver stored files.

For details, see p.50 “Sending Stored

Files by E-mail or Scan to Folder, or

Delivering”.

Note

❒ The user names shown here are

names that were registered on

the [Administrator Tools] tab in

[System Settings]. To change a

user name not shown here,

press [Non-programmed Name],

and then enter the user name.

8. Information for a selected stored file

Press [Detail] to display the informa-

tion for a file after selecting the file

from the file list.

C Press [OK].

The search starts, and files whose

user name starts with the entered

string appear.

Storing Files

Searching by file name

Sending Stored Files by E-mail

or Scan to Folder, or Delivering

On the screen with the list of stored

files, press [Search by File Name].

Files stored can be sent by e-mail or

Scan to Folder, or delivered to the de-

livery server.

The soft keyboard appears.

B Enter the file name.

Note

❒ This section explains how to select

files you want to send or deliver.

mail, see p.17 “Procedure for Send-

ing E-mail”. For details about

sending by Scan to Folder, see p.32

“Procedure for Sending by Scan to

Folder”. For details about deliver-

ing stored files, see p.60 “Deliver-

ing Scan Files”.

❒ It is necessary to differentiate

between uppercase and lower-

case letters.

Reference

For information about how to

enter characters, see General Set-

tings Guide.

C Press [OK].

❒ When stored files are sent or deliv-

ered, scan settings cannot be

changed. The files are sent or de-

livered with the scan settings spec-

ified when they were stored.

The search starts, and files whose

name starts with the entered string

appear.

A Press [Select Stored File] to display

the list of stored files.

Reference

p.47 “Displaying the List of

Stored Files”

B Select a file.

Note

❒ When you select a password

protected file, the Password en-

try screen appears. After you

have entered the correct pass-

word and pressed [OK], the file

will be selected.

Displaying the List of Stored Files

C To select multiple files, repeat

Checking Stored Files from a

Client Computer

step .

You can view the list of stored files

from a client computer using Desk-

TopBinder and Web Image Monitor.

Note

❒ You can also view the files stored

under the copy, Document Server,

and printer functions.

❒ For details about the maximum

number of files that can be se-

lected at once, see p.119 “Store”.

❒ The illustration used in the follow-

ing explanation is an example. The

items that actually appear on the

screen may differ, depending on

the model in use and the environ-

ment.

❒ If you select multiple files, the

files will be sent or delivered in

the order they were selected.

❒ If you press [Display Selection],

the selected files will be shown

in the order of delivery.

Viewing a list of stored files using

DeskTopBinder

D Press [OK].

The e-mail, Scan to Folder, or net-

work delivery scanner screen ap-

pears.

Stored files are shown below using

DeskTopBinder.

E Switch the destination list if nec-

essary.

F Specify a destination.

G Specify the sender, subject, and

message if necessary.

H Press the {Start} key.

Note

❒ The illustration is an example. The

items that actually appear may be

different.

❒ You can also transfer the stored

files to the client computer.

Storing Files

Reference

For details about installing

DeskTopBinder, see p.11

“DeskTopBinder”. For details

about the functions of DeskTop-

Binder, such as transferring files

to a client computer, see the

manuals related to DeskTop-

Binder manuals. See p.i “Manu-

als for This Machine”.

Viewing a list of stored files using Web

Image Monitor

The stored files are displayed and can

be checked also in Web Image Moni-

tor.

Note

❒ When you enter http:// (machine

IP address)/ in the address bar of

the Web browser on a client com-

puter, Top Page of Web Image

Monitor is displayed.

❒ You can also download the stored

files.

Reference

For details about displaying or

downloading stored files using

Web Image Monitor, see General

Settings Guide.

For details about making settings

for using Web Image Monitor, see

Network Guide.

For details about functions for

managing stored files using Web

Image Monitor, click [Help] on the

upper-right corner of the dis-

played screen.

Managing Stored Files

❒ When you select a password

protected file, the Password en-

try screen appears. Enter the

correct password, and then

press [OK]. When multiple files

are selected, the password entry

screen appears each time a pass-

word protected file is selected.

Deleting Files

You can delete files that are no longer

needed.

Limitation

❒ Files waiting for delivery cannot

be deleted.

D Press [Delete File].

Reference

Using Web Image Monitor from a

client computer, you can also de-

lete the stored files. See General Set-

tings Guide.

A Display the list of stored files.

Reference

p.47 “Displaying the List of

Stored Files”

A confirmation message about de-

leting the file appears.

B Press [Manage / Delete File].

E Press [Delete].

The [Manage / Delete File] screen ap-

pears.

F Press [Exit].

C Select the file you want to delete.

Changing File Information

The information for stored files (user

name, file name, and password) can

be changed.

Limitation

❒ Information for files waiting for

delivery cannot be changed.

Note

Reference

❒ For details about the maximum

number of files that can be se-

lected at once, see p.119 “Store”.

Using Web Image Monitor from a

client computer, you can change

the information of files stored. See

General Settings Guide .

A Display the list of stored files.

Reference

p.47 “Displaying the List of

Stored Files”

Storing Files

Note

B Press [Manage / Delete File].

❒ The user names shown here

are names that were regis-

tered on the [Administrator

Tools] tab in [System Settings].

To change a user name not

shown here, press [Non-pro-

grammed Name], and then en-

ter the user name.

C Select the file for which you want

to change the file information.

C Press [OK].

Note

❒ When you select a password

protected file, the password en-

try screen appears. Enter the

correct password, and then

press [OK].

D Change the file information.

Changing the file name

A Press [Change File Name].

Changing the user name

A Press [Change User Name].

B Enter the new file name.

B Select the new user name.

Reference

For information about how

to enter characters, see Gener-

al Settings Guide.

C Press [OK].

Managing Stored Files

E Make sure that the file informa-

tion was changed as necessary,

and press [Exit].

Changing the password

A Press [Change Password].

B Enter a new four to eight digit

number as the password using

the number keys.

C Press the {#} key.

Note

❒

To change the password, press

[Change], and then enter a

new one.

D Enter the same number as you

entered in step B for confirma-

tion.

E Press the {#} key.

F Press [OK].

Important

❒ Do not forget the password.

If you forget it, consult the

system administrator of the

machine.

Storing Files

5. Delivering Scan Files

Scan files can be sent to a specified destination using the network delivery scan-

ner function. This chapter explains the preparation for delivering files, various

display screens, delivery procedures, and how to check the delivery results

when this function is used.

Important

❒ A delivery server in which the ScanRouter delivery software is installed is

necessary to use the network delivery scanner function. Information about

delivery destinations and senders must be registered first in the delivery serv-

er. Also, connected devices should be configured in [Set I/O Device] of the Scan-

Router delivery software. For details, see the ScanRouter delivery software

Help.

Delivering Scan Files

Preparation for Delivering

To use the machine as a network delivery scanner, the preparation described be-

low is required.

Connect the machine to the network with an Ethernet cable or

IEEE 1394 cable, or use wireless LAN.

To connect using an IEEE 1394 cable, the IEEE 1394 interface

board is required. To connect using wireless LAN, the IEEE

802.11b interface unit is required.

See Network Guide.

To deliver scan files, the following [System Settings] settings

must be specified correctly. (Certain other settings must also be

specified.)

•

IP address

subnet mask

Also, [On] must be selected for [Delivery Option] under [File Trans-

fer]. For details about making settings and other settings, see

Network Guide.

Make settings for the network delivery scanner function, such as

Destination List Settings.

See p.97 “Initial Scanner Setup”.

Install the ScanRouter delivery software required for using the

network delivery scanner functions on the delivery server.

See p.11 “DeskTopBinder”.

After installing the software, make the required settings for

server maintenance and delivery service.

For details, see the ScanRouter delivery software manuals.

Set the destination, sender information, and connected devices

in the ScanRouter delivery software.

On the client computers, install the software required for view-

ing or retrieving files by connecting to the delivery server, such

as DeskTopBinder.

See p.11 “DeskTopBinder”.

Preparation for Delivering

Network Delivery Scanner Screen

The network delivery scanner screen is as shown.

The function items displayed serve as selector keys. You can select or specify an

item by lightly pressing it. When you select or specify an item on the display

panel, it is highlighted like

. Keys that cannot be selected appear like

1. Network delivery scanner icon ( )

5. [Attach Sender's Name] [Return Re-

ceipt] [Attach Subject]

Indicates that the network delivery scan-

ner screen is displayed.

Specify the sender, subject, and message

of the document to be delivered. In addi-

tion, specify whether or not to check

whether the file has been opened at the

destination.

2. Destination field

The selected destination is shown here. If

multiple destinations are selected, the

destinations are displayed in the order

they were selected by pressing [UPrev.] or

[TNext].

6. [ ] Switch Destination

List/Search

Press to switch between the destination

list of the delivery server and the destina-

tion list of this machine, or to perform a

search such as a user name search.

Note

❒ To check the selected destinations,

press the {Check Modes} key.

3. [Registration No.]

Press to specify a destination using a five

digit registration number.

7. Destination list

Displays the destinations registered in

the delivery server or this machine.

4. [Manual Input]

Note

When sending e-mail via the delivery

server, press [Manual Input], and then enter

the destination using the soft keyboard

that is displayed. For information about

sending e-mail via the delivery server,

see the ScanRouter delivery software

manuals.

❒ When the entire list does not fit on one

screen, press [U] or [T] to scroll

through the list.

❒ Group destinations are denoted by

this symbol ( ).

Delivering Scan Files

D Make settings for original orien-

tation, the sides scanned, and oth-

Delivery Procedure

A scan file is delivered after scan set-

tings and destinations are specified. If

necessary, you can select a sender and

a subject.

Reference

p.76 “Making the Settings Relat-

ed to the Orientation of the

Original and Scanned Sides”

A Press the {Scanner} key.

E Make the scan settings.

Reference

There are two ways to specify

ing via the delivery server.

• Configure each setting for

scanning. For details, see

p.73 “Specifying Scan Set-

tings”.

ZZZ606S

Note

• Recall registered settings. For

❒ The illustration is an example.

The actual appearance may be

different.

details, see p.82 “Programs”.

If the e-mail screen appears, switch

to the network delivery scanner

screen.

B Make sure that no previous set-

tings remain.

A Press [ ].

Note

B Press [Switch Destination List].

❒ If a previous setting remains,

press the {Clear Modes} key.

C Place originals.

Reference

The procedure for placing origi-

nals is the same as that for plac-

ing originals for copying. For

details about placing originals,

see “Placing Originals”, Copy

Reference.

C Press [Delivery Server].

D Press [Exit].

The network delivery scanner

screen appears.

Delivering Scan Files

❒ To deselect a destination,

press the destination once

more, or press [UPrev.] or

[TNext] to display the desti-

nation in the destination

field, and then press the

{Clear/Stop} key.

G Specify the destination.

You can specify the destination in

the following ways:

•

Select it from the destination list.

• Specify its registration number.

• Search for it.

B To select more destinations, re-

•

Enter the e-mail address directly.

peat step A.

Note

Using a registration number to

select a destination

❒ The destination list is updated

automatically.

❒ Depending on the security set-

tings, certain destinations may

not be displayed.

A Press [Registration No.].

B Enter the five digit registration

number that has been assigned

to a destination folder using

the number keys.

Selecting a destination from the

list

If the entered number is less

than five digits, press the {#}

key after the last number.

A Select the destination.

Example: To enter 00009

Press the {9} key, and then

press the {#} key.

The selected destination is high-

lighted and also is displayed in

the destination field at the top of

the screen.

Note

❒ If the target destination does

not appear, take one of the

following steps:

❒

To deselect a destination, press

[UPrev.] or [TNext] to display

the destination in the desti-

nation field, and then press

the {Clear/Stop} key.

• Display the destination by

selecting its initial letter

from the title.

C To select more destinations, re-

peat step B.

• Display the destination by

pressing [U] or [T].

❒ The destination titles are pro-

gramed in the delivery serv-

er.

Delivering Scan Files

F Select a destination.

Searching for a destination

A Press [ ].

G Press [Exit].

Manual entry of a destination

B Press [Search Address Book].

A Press [Manual Input].

C Press [Search by Dest. Name].

Note

The soft keyboard appears.

❒ To search by comment, press

B Enter the destination.

[Search by Comment].

Note

The soft keyboard appears.

❒ Enter the e-mail address of

the destination when send-

D Enter part of the destination

name.

Note

❒ For details about the maxi-

mum number of characters

that can be entered, see p.119

“The network delivery scan-

ner function”.

❒ Enter the first character or

characters of the destination

name.

❒ It is necessary to differentiate

between uppercase and low-

ercase letters.

❒

Alphanumeric characters and

periods can be entered. The

symbols ( ) \ , ; : ” and spaces

cannot be entered. For de-

tails, see p.119 “The network

delivery scanner function”.

E Press [OK].

C Press [OK].

Delivering Scan Files

Note

Selecting a sender from the list

❒

To deselect a destination, press

[UPrev.] or [TNext] to display

the destination in the desti-

nation field, and then press

the {Clear/Stop} key.

A Press [Attach Sender's Name].

❒ To check the selected desti-

nations, press the {Check

Modes} key.

D To enter more destinations, re-

peat steps A to C.

B Select the sender.

Checking selected destinations

A Use the destination field at the

top of the screen to check

which destinations are select-

ed.

Note

❒ Press [UPrev.] or [TNext] to

scroll through the list. Desti-

nations are displayed in the

order they were selected.

The selected sender and its reg-

istration number appear.

C Press [OK].

❒ To check the selected desti-

nations, press the {Check

Modes} key.

Using a registration number to

specify a sender name

H Specify the sender (sender of the

file) if necessary.

A Press [Attach Sender's Name].

You can specify the sender in the

following ways:

• Select it from the list.

• Specify its registration number.

• Search for it.

Note

❒ When a sender has been speci-

fied, this information is added

to the scan file. Select a sender

from the senders registered in

the delivery server.

B Enter the five digit registration

number that has been assigned

to a destination folder using

the number keys.

❒ Depending on the security set-

tings, [Attach Sender's Name] may

be selected as the user name

when logging in.

If the entered number is less

than five digits, press the {#}

key after the last number.

Example: To enter 00006

Delivering Scan Files

Press the {6} key, and then

press the {#} key.

D Enter part of the sender name.

Note

❒ Enter the first character or

characters of the sender

name.

❒ It is necessary to differentiate

between uppercase and low-

ercase letters.

E Press [OK].

F Select a sender.

C Press [OK].

Searching for a sender

A Press [Attach Sender's Name].

G Press [Exit].

H Press [OK].

I Specify [Return Receipt] if neces-

sary.

Note

❒ If you did not specify the sender

B Press [ ].

in Step , [Return Receipt] cannot

be used even if you select it.

❒ E-mail notification that the file

has been opened at the destina-

tion is sent to the sender speci-

fied in [Attach Sender's Name]. To

use [Return Receipt], it is neces-

sary to make settings such as the

e-mail address in advance in the

ScanRouter delivery software.

C Press [User (Dest.) Name].

J Specify a subject if necessary.

Note

❒ To specify a subject, you can se-

lect it from the list, enter it di-

rectly, or combine selecting and

entering it.

❒ For details about the maximum

number of characters that can

be entered, see p.119 “The net-

work delivery scanner func-

tion”.

The soft keyboard appears.

Delivering Scan Files

❒ When a subject has been speci-

fied, this information is added

to the scan file.

K Press the {Start} key.

Note

❒ The subjects that can be selected

from the list must be registered

in [System Settings] in advance.

See Network Guide.

❒ To interrupt scanning, press the

{Clear/Stop} key or press [Stop]

❒ When placing multiple origi-

nals one-by-one, place the next

original. For details, see p.79

“Scanning Originals in Several

Times”.

The procedure to specify the sub-

ject name “[Urgent] New product

appearance” is explained as an ex-

ample here.

A Press [Attach Subject].

Simultaneous Storage and

Delivery

You can use the network delivery

scanner function and the storage

function together.

The scan file is delivered and at the

same time is stored.

B Press the subject [Urgent].

Note

❒ This section explains mainly the

procedure for simultaneous deliv-

ery and storage. For details, see

p.60 “Delivering Scan Files”.

A Place originals.

Note

❒ The procedure for placing origi-

nals is the same as that for plac-

ing originals for copying. For

details about placing originals,

see “Placing Originals”, Copy

Reference.

C Press [Manual Input].

The soft keyboard appears.

D Enter the subject “New prod-

uct appearance”.

E Press [OK] twice.

B Make settings for original orien-

tation, the sides scanned, and oth-

Reference

p.76 “Making the Settings Relat-

ed to the Orientation of the

Original and Scanned Sides”

Delivering Scan Files

C Make the scan settings.

J Press the {Start} key.

Note

❒ There are two ways to specify

scan area (width and height)

• Configure each setting for

scanning. For details, see

p.73 “Specifying Scan Set-

tings”.

• Recall registered settings. For

details, see p.82 “Programs”.

D Select the destination.

E Specify the sender and a subject if

necessary.

F Press [Store File].

G Make sure that [Send & Store] is se-

lected.

H Make settings for file informa-

tion if necessary.

Reference

For details about specifying file

information, see p.45 “Specify-

ing file information”.

I Press [OK].

Checking the Status of Delivery

The sending results can be checked.

B Check the displayed records.

Note

❒ For details about the maximum

number of sending operations that

can be checked, see p.105 “Print &

Delete Scanner Journal”.

❖ Items that can be checked

Note

• Date / Time

❒ Depending on the security set-

tings, certain records may not

be displayed.

The date and time the delivery

was requested or the date and

time “Error” or “Cancelled”

was confirmed is displayed.

❒ One screen shows the records

for five delivery operations.

Press [UPrev.] or [TNext] to

scroll through the screen.

• Destination

The sending function (e-mail,

Scan to Folder, or delivery func-

tion) used is displayed with an

icon.

When multiple destinations

were selected, the first selected

destination is displayed.

❒ When the status of a file is

“Waiting...”, the delivery can be

canceled by selecting that file,

and then pressing [Cancel].

❒ Press [Print] to print the whole

journal.

• Sender

C Press [Exit].

• File Name

The file name is displayed only

when a file is stored at the same

time and when a stored file is

sent.

The network delivery scanner

screen appears.

• Status

One of the following status is

displayed: “Done”, “Send-

ing...”, “Waiting...”, “Error”, or

“Cancelled”.

A Press [Scanned Files Status] on the

network delivery scanner screen.

Delivering Scan Files

6. Using the Network TWAIN

Scanner Function

This chapter explains the procedure for scanning originals with the network

TWAIN scanner using DeskTopBinder. In addition, the preparation for using

the network TWAIN scanner is explained.

Preparation for Using the Network TWAIN

Scanner

To use the machine as a network TWAIN scanner, the preparation described be-

low is required.

Connect the machine to the network with an Ethernet cable or

IEEE 1394 cable, or use wireless LAN.

To connect using an IEEE 1394 cable, the IEEE 1394 interface

board is required. To connect using wireless LAN, the IEEE

802.11b interface unit is required.

See Network Guide.

Check the network settings in [System Settings], and change if re-

quired.

See Network Guide.

On the client computers, install the software required for using

the network TWAIN scanner functions, such as a TWAIN Driv-

er and DeskTopBinder.

See p.10 “TWAIN Driver”.

Using the Network TWAIN Scanner Function

Scanning Originals

This section explains how to scan

originals using the network TWAIN

scanner function.

C Make the scan settings.

A On the [File] menu, point to

[Add Document], and then click

[Scan].

Note

❒ When using the TWAIN scanner,

you can scan the original without

entering a user code even if [Weekly

Timer Code] has been selected in

[System Settings]. See "System Set-

tings", General Settings Guide.

The TWAIN Driver starts.

After a short while, the dialog

box of the TWAIN Driver that

operates the scanner appears.

This dialog box is called the

scanner properties dialog box.

A Start DeskTopBinder, and then

Note

select the scanner driver.

❒ The name of the scanner cur-

rently being used is shown

on the title bar of the dialog

box. When multiple ma-

chines are connected, make

sure that the indicated ma-

chine is the machine you

want to use. If it is different,

click [Select Scanner] to select

the scanner again.

A On the [Start] menu, point to

[Program], point to [DeskTop-

Binder V2], and then click [Desk-

TopBinder V2].

B On the [Tools] menu, click

[Scanner Settings].

If the scanner is already select-

ed, no scanner settings are nec-

essary. Check the settings in

[File format for scanned image(s)] ,

and then proceed to step E.

❒ If the machine you want to

use is not displayed in the

list, make sure that the IP ad-

dress is configured and that

the machine is correctly con-

nected to the network. If the

machine is still not displayed

in the list after confirming

the above, consult your net-

work administrator.

C Click [Select Scanner Driver...].

D Select the name of the machine

you want to use in the list, and

then click [Select...].

E Click [OK].

B Place originals.

Reference

Make settings according to such

factors as the type of original,

type of scanning, and orienta-

tion of the original.

The procedure for placing origi-

nals is the same as that for plac-

ing originals for copying. For

details about placing originals,

see “Placing Originals”, Copy

Reference.

Note

❒ For details about the settings,

see the TWAIN Driver Help.

Scanning Originals

D Click [Scan] in the scanner proper-

ties dialog box.

When there are additional origi-

nals to scan, place the originals,

and then click [Continue]. When

there are no more originals, click

[Complete].

Note

❒ Depending on the security set-

tings, a dialog box requesting

your user name and password

may appear when you press

[Scan].

E Save the scan file in DeskTop-

Binder.

A On the [File] menu, click [Exit].

B Enter the file name, and then

click [OK].

The image is stored in DeskTop-

Binder, and DeskTopBinder

Viewer closes.

-Editing and printing scan files

With DeskTopBinder, it is possible to

edit and print scan files. For details

about how to edit and print, see Desk-

TopBinder Help.

Using the Network TWAIN Scanner Function

7. Configuring/Registering

Scan Settings

This section describes how to specify scan settings and how to configure settings

according to the orientation of the original. In addition, this section describes the

programming function by which you can register frequently used settings.

Specifying Scan Settings

Note

File Format Converter (op-

A Press [Scan Settings].

❒

tional) is required to use

this function.

❒ Depending on scan set-

tings and/or content of

your original, this scan

type may not function cor-

rectly.

For black and white or scale

scans, select from the following

types:

B Select items such as resolution

and original size, and then

change their settings.

• Text (Print)

For standard originals con-

taining mainly text.

Printer printing is best

scanned with Text (Print).

• Text (OCR)

For standard originals con-

taining mainly text.

Text (OCR) is suitable for

higher OCR accuracy.

Specify the basic scan settings

(scan type, resolution, image den-

sity, scan size, and edit) as follows:

• Dropout Color

If the original includes

colors you do not want to

scan, you can select the

colors to exclude. You can

select red, green, blue, or

other chromatic colors. If

you specify narrow ranges

for the selected colors, only

the selected colors and

colors very close to them

are excluded. If you speci-

fy wide ranges for the se-

lected colors, the selected

colors and all colors based

on them are excluded.

❖ Scan Type

Originals are scanned according

to the selected scan type.

Select the scan type from the fol-

lowing:

• Auto Color Select

The color of original is auto-

matically detected, and then

the original is scanned.

Configuring/Registering Scan Settings

• Text / Photo

❖ Resolution

For originals containing a

Select the resolution from 100

dpi, 150 dpi, 200 dpi, 300 dpi,

400 dpi, or 600 dpi.

mixture of text and photo-

graphs

• Photo

❖ Image Density

For originals containing pho-

tographs and other pictures

(two-value).

Creates scanned images suit-

able for printing.

Select the image density in sev-

en steps from iLighter (1) to

Darkerj (7) or use Auto Image

Density.

• Gray Scale

Note

For originals containing pho-

tographs and other pictures

(multi-value).

Creates scanned images suit-

able for displaying on a com-

puter screen.

❒ The image density settings

are disabled if ”sRGB” is se-

lected.

❖ Scan Size

Select the size of the original to

be scanned.

When the original is scanned in

full color, the following items

should be set.

When [Auto Detect] is selected,

the auto detect function of the

machine is used to set the origi-

nal size.

When the size is specified, scan-

ning is performed for that size,

regardless of the actual size of

the original. The following sizes

can be selected:

• Text / Photo

For standard originals con-

taining mainly text

• Glossy Photo

For originals containing pho-

tographs or other pictures

• sRGB

When scanning the origi-

nal as a sRGB internation-

al standard of color space)

image, select [sRGB]. This

function is available when

“Full Color: Text / Photo”

or “Full Color: Glossy

Photo” is selected.

A3S, A4R, A4S, A5R, A5S,

11 × 17S, 8¹/₂×14S, 8¹/₂

×13S, 8¹/₂× 11R, 8¹/₂×11S,

5¹/₂× 8¹/₂R, 5¹/₂× 8¹/₂S, B4

JISS (Japanese Industrial

Standard), B5 JISR, B5 JISS,

Custom Size

Note

❒ When [Custom Size] is select-

ed, the dimensions of the

can be specified.

❒ File Format Converter

(optional) is required to

use this function.

❒ When selecting [Custom Size]

for [Scan Size], see p.102 “Se-

lecting a custom size”.

Specifying Scan Settings

❖ Edit

Make editing settings.

• Erase Border

Delete the borders of the

scanned original according

to the width specified.

If you select [Same Width], you

can specify, in millimeters, a

uniform width for deleting

all sides (top, bottom, left,

and right). If you select [Diff.

Width], you can specify, in

millimeters, a different width

for deleting each side.

Note

❒ If you set [Scan Size] to [Au-

to Detect] and specify

[Mixed Sizes], one of the

sides cannot be deleted.

C Press [OK].

Configuring/Registering Scan Settings

Making the Settings Related to the

Orientation of the Original and Scanned

Sides

To correctly display the top/bottom

orientation of a scanned original on a

client computer, original orientation

and page flow must be set when plac-

ing the original.

When scanning two-sided orig-

inals, press [2 Sided Orig.] to se-

lect [2 Sided Orig.: T to T] or [2

Sided Orig.: T to B] according to

the binding orientation of the

original.

Top to top

original:

For E-mail, Scan to Folder, and

a Network Delivery Scanner

Top to bot-

tom original:

A Make settings for 1 Sided Origi-

nal/2 Sided Original, Original

Orientation, SADF/Batch, Mixed

Sizes, and Divide.

C When the last page of two-sid-

ed originals is blank, select [1

Side] to skip that side and fin-

ish scanning, or select [2 Sides]

to scan that side as a blank

page.

Note

❒ When [1 Side] is selected for

[Last Page], the file size will

be bigger than a file resulting

from individually scanning

the same pages. If the size of

the e-mail exceeds the limit

specified, the e-mail cannot

be sent. In this case, change

the setting of [Max. E-mail Size]

of [Scanner Features]. See

p.104 “Send Settings”.

Note

❒ The defaults can be changed us-

ing [Original Setting ], [Original Ori-

entation Priority], [Switch to Batch],

[Mixed Original Sizes Priority] of

[Scanner Features]. See p.100

“Scan Settings”.

One-sided original/Two-sided

original selection

❒ If you select [Divide], the set-

ting made here is valid for

the last page of the divided

original.

A When scanning one-sided orig-

inals, make sure that [1 Sided

Orig.] is selected.

D Press [OK].

Making the Settings Related to the Orientation of the Original and Scanned Sides

❒ To enable [Wait Time for Next

B Make settings for original orien-

Original(s): SADF ] in [Scanner

Features], select [SADF]. To

wait until the next originals

are placed, select [Batch]. See

p.101 “Switch to Batch”.

tation,Batch/SADF, mixed origi-

nal sizes, and divide by pressing

[Original Feed Type].

Mixed size selection

A When originals of different

sizes are placed, select [Mixed

Sizes].

Note

❒ Originals of different sizes

are scanned differently, de-

pending on the settings and

the positions of the originals.

See. p.114 “Scanning Docu-

ments of Different Sizes”.

Orientation selection

A Press the key for the same ori-

entation as the actual orienta-

tion of the original, or

do this, select [1 Side ] in [Last

For details about the orienta-

tion of the original and the

orientation setting, see p.112

“Placing Originals”.

Specifying Divide

A If you want to divide and send

a file containing multiple pag-

es, press [Divide].

B Press [Change], and then enter

the number of divisions using

the number keys.

Batch/SADF selection

A When scanning a large number

of originals by dividing the

originals and scanning them

individually or in batches,

check that either [Batch] or

[SADF] is selected.

C Press the {#} key.

D Press [Division Check] if neces-

sary.

Note

❒ If you select [Division Check], a

screen for stopping or contin-

uing scanning appears if the

originals are scanned out of

order because of a paper jam

or sheets feeding together.

Note

❒ Either [SADF] or [Batch] ap-

pears. If the mode you want

to select does not appear,

change the mode in [Switch to

Batch] of [Scanner Features].

For details, see p.101 “Switch

to Batch”.

E Press [OK].

Configuring/Registering Scan Settings

Note

❒ If the final page of a divided

original is blank, you can

skip scanning that page. To

Page ] in [2 Sided Original ]. To

scan the blank page, click [2

Sides]. For details, see p.76

“One-sided original/Two-

sided original selection”.

❒ Originals of different sizes are

scanned differently, depending

on the settings. See. p.114

“Scanning Documents of Differ-

ent Sizes”.

C Press [OK].

Note

❒ The current settings are dis-

played.

For a Network TWAIN Scanner

When using the network TWAIN

scanner, make the setting using the

TWAIN Driver.

A Open the Scanner Properties dia-

log box.

Reference

p.70 “Scanning Originals”

B Select the position from the [Docu-

ment:] list in the [Document] area.

C Select [

] or [

] from

the [Orientation:] list.

Reference

p.112 “Placing Originals”

D When the originals are placed in

the ADF, select [Simplex] or [Du-

plex] in the [Side:] list.

Scanning Originals in Several Times

Originals can be divided and scanned

to form a single file using either the

exposure glass or the ADF.

A Place the originals.

Reference

The procedure for placing the

When originals are divided and

scanned, the machine can wait two

different ways for additional origi-

nals.

originals is the same as that for

placing the originals for copy-

ing. For details about placing

the originals, see “Placing Orig-

inals”, Copy Reference.

• Wait a specified length of time for

the next original (Time limit set)

• Wait indefinitely for the next orig-

Note

inal (No time limit set)

❒ Originals are scanned in order.

Place them from the first page.

When a Time Limit Is Specified

for Additional Originals

B Make settings for scanning area

and original orientation.

In advance, specify the waiting time

in seconds for placing the additional

originals.

• Scanning using the exposure glass

Select [Set Wait Time] for [Wait Time

for Next Orig.: Exposure Glass] of

[Scanner Features].

• Scanning using the ADF

Select [Set Wait Time] for [Wait Time

for Next Original(s): SADF] in [Scanner

Features ].

Reference

p.76 “Making the Settings Relat-

ed to the Orientation of the

Original and Scanned Sides”

Reference

C Make settings for sending by e-

mail, Scan to Folder, storing, or

delivering.

p.100 “Wait Time for Next Orig.:

Exposure Glass” or “Wait Time for

Next Original(s): SADF”

p.17 “Procedure for Sending E-

mail”

p.32 “Procedure for Sending by

Scan to Folder”

p.44 “Storage Procedure”

p.60 “Delivery Procedure”

Configuring/Registering Scan Settings

B Press the {Start} key.

When using the exposure glass

When scanning is finished, the

time remaining to place addi-

tional originals is displayed.

A Press the {Start} key.

When scanning is finished, the

time remaining to place addi-

tional originals is displayed.

Note

❒ The selected destination ap-

pears while scanning the

originals.

Note

❒ The selected destination ap-

pears while scanning the

originals.

When there are additional orig-

inals, place them within the

specified time.

When there are additional orig-

inals, place them within the

specified time, and then press

the {Start} key.

Repeat this step until all origi-

nals are scanned.

The machine starts scanning au-

tomatically.

Note

❒ If you change settings while

the machine is waiting for

additional originals, the

countdown stops. Press the

{Start} key to resume the

countdown and scanning.

Note

❒ If you change settings while

the machine is waiting for

additional originals, the

countdown stops. Press the

{Start} key to resume the

countdown and scanning.

❒ You can also use the expo-

sure glass instead of the

ADF. In this case, you must

press the {Start} key to start

scanning.

When using the ADF

D When all originals are scanned

and the countdown is finished,

the machine starts storing or

sending automatically.

A Select [SADF] in [Original Feed

Type].

❒ If [SADF] does not appear, se-

lect [SADF] in [Switch to Batch]

of [Scanner Features]. See.

p.101 “Switch to Batch”.

Note

❒ You can also press the {#} key

to start storing or sending.

Scanning Originals in Several Times

D Make settings for sending by e-

mail, or Scan to Folder, storing, or

delivering.

When a Time Limit Is Not

Specified for Additional

Originals

and original orientation.

p.17 “Procedure for Sending E-

mail”

A Place the originals.

p.32 “Procedure for Sending by

Reference

Scan to Folder”

The procedure for placing the

originals is the same as that for

placing the originals for copy-

ing. For details about placing

the originals, see “Placing Orig-

inals”, Copy Reference.

p.44 “Storage Procedure”

p.60 “Delivery Procedure”

E Press the {Start} key.

Note

❒ Originals are scanned in order.

Place them from the first page.

B Make settings for scanning area

Reference

p.76 “Making the Settings Relat-

ed to the Orientation of the

Original and Scanned Sides”

Note

❒

The selected destination appears

while scanning the originals.

C Select [Batch] for [Original Feed

F When there are additional origi-

nals to scan, place them and press

the {Start} key.

Type].

Repeat this step until all originals

are scanned.

G After all originals are scanned,

press the {#} key.

Storing or sending starts.

❒ If [Batch] does not appear, select

[Batch] in [Switch to Batch] of

[Scanner Features]. See p.101

“Switch to Batch”.

Configuring/Registering Scan Settings

Programs

You can register frequently used set-

tings in the machine memory and re-

call them for future use.

C Press [m Register].

Note

❒ You can register up to 10 programs

for the scanner mode.

❒ You can use the settings registered

in program No.10 as the initial

mode by selecting [Program No.10]

in [Change Initial Mode] of [Scanner

Features].

D Press the program number you

want to register.

❒ Programs are not deleted by turn-

ing the power off or by pressing

the {Clear Modes} key. They are de-

leted only when you delete them

or overwrite them with another

program.

Note

❒ Program numbers with m al-

ready have settings in them.

E Enter the program name with the

soft keyboard that appears on the

display panel.

❒ The setting which can be regis-

tered in a program are as follows:

the scan settings, 1 sided/2 sided

original, Top to Top/Top to Bot-

tom, Last Page, Divide, Original

Feed Type, File Type, and

Batch/SADF.

Note

Registering a Program

❒ You can enter up to 40 charac-

ters.

A Make the settings you want to

the scanner mode.

❒ If it is not necessary to enter the

program name, proceed to step

B Press the {Program} key.

F Press [OK].

When the settings are successfully

registered, m appears on the left

side of the registered program

number and the program name ap-

pears on the right side. The display

returns to the initial display after a

moment.

AFR004S

Programs

G Press the number of the program

for which you changed settings or

the number of a different pro-

gram in which you want to regis-

ter the changed settings.

Recalling a Program

A Make sure the {Scanner} key is se-

lected, and then press the {Pro-

gram} key.

H Press [m Register].

B Press [B Recall].

Note

❒ When you want to overwrite a

program that is already regis-

tered, a confirmation message

appears.

I Enter a program name.

J Press [OK].

Note

C Press the number of the program

❒ If you register a program in a

number that is already regis-

tered, the old program is over-

written.

you want to recall.

The registered settings are dis-

played.

Note

❒ Programs are not registered in

numbers that appear without

Deleting a Program

A Make sure the {Scanner} key is se-

lected, and then press the {Pro-

gram} key.

D Place the originals, and then press

the {Start} key.

B Press [Delete].

Changing a Registered

Program

A Make sure the {Scanner} key is se-

lected, and then press the {Pro-

gram} key.

B Press [B Recall].

C Press the number of the program

you want to change.

you want to delete.

D Change settings of the program.

E Press the {Program} key.

F Press [m Register].

D Press [Yes].

The program is deleted, and the

display returns to the initial dis-

play after a moment.

Configuring/Registering Scan Settings

Changing the Program Name

A Make sure the {Scanner} key is se-

lected, and then press the {Pro-

gram} key.

B Press [Change Name].

C Press the number of the program

for which you want to change the

name.

D Enter a new program name.

Note

❒ A program name can be entered

using up to 40 characters.

E Press [OK].

The new program name appears

briefly, and then the display re-

turns to the initial display.

8. Troubleshooting

This section contains advice on what to do if you have problems scanning an

original, or if the network delivery scanner or e-mail function does not work.

Various messages that may appear on the control panel or client computer are

listed, along with causes and solutions.

If Your Machine Does Not Operate As You

Want

When Scanning Is Not Performed as Expected

Problems

Causes and solutions

The scanned image is

dirty.

The exposure glass or the exposure glass cover is dirty. Clean

these parts. See General Settings Guide.

The image is distorted or

out of position.

•

The original was moved during scanning. Do not move the

original during scanning.

•

The original was not pressed flat against the exposure glass.

Make sure that the original is pressed flat against the exposure

glass.

The scanned image is up- The original was placed upside down. Place the original in the cor-

side down.

rect orientation.

See "Placing Originals", Copy Reference.

No image results from

scanning.

The original was placed with the front and back reversed. When

the original is placed directly on the exposure glass, the side to be

scanned must face down. When the original is fed via the ADF, the

side to be scanned must face up. See "Placing Originals", Copy Ref-

erence.

The scanned images are ro- If you store full color/grayscale images in TIFF or JPEG format

tated.

when originals are loaded with their tops at the back of the ADF

tray, the images are rotated and scanned. Load originals in the

ADF so that their tops are fed first.

The scanned image con-

tains white spaces.

•

If you scan originals using functions other than the network

TWAIN scanner function, certain paper size and resolution

settings may produce scanned images that are larger than the

specified size because of margins being added to the sides.

Scanning at a higher resolution may reduce the margins.

•

If the File Format Converter (optional ) is installed, the mar-

gins may become wider.

Troubleshooting

When the Delivery Function Does Not Work

Problems

Causes and solutions

The delivery scanner func-

tion screen is not dis-

played.

•

If the network TWAIN scanner screen appears when the ma-

chine is switched to scanner mode, press [Exit] to switch to the

network delivery scanner screen.

If the display does not switch from network TWAIN scanner

to network delivery scanner, the delivery scanner settings are

not correct. See p.97 “Initial Scanner Setup”, and then make the

appropriate settings.

When Stored Files Cannot Be Accessed

Problems

Causes and solutions

The stored file is locked

and is not accessible.

The file, which is password protected, is locked because the pass-

word was incorrectly entered ten times. Consult the network ad-

ministrator.

Network Cannot Be Browsed When Sending a Scan File

Problems

Causes and solutions

The network cannot be

browsed when specifying

the destination folder.

The following machine settings may not be correct:

•

IP address

subnet mask

Check the settings.

See "Connection and Setup", Network Guide.

The TWAIN Driver Cannot Be Started

Problems

Causes and solutions

The Scanner Properties di- Advanced encryption has been specified in the extended security

alog box cannot be dis-

played.

setting. For details about the extended security setting, consult an

administrator.

Stored Files Cannot Be Edited

Problems

Causes and solutions

Limits have been imposed using the available extended security

Stored files cannot be de-

leted. File names and pass- function. Consult the user administrator.

words cannot be changed.

Files cannot be redeliv-

ered.

If Your Machine Does Not Operate As You Want

The Network Delivery Function Cannot Be Used

Problems

Causes and solutions

The network delivery

function cannot be used.

The delivery software may be an old version or a security setting

may be specified. Consult the machine administrator.

Operations are not possible when messages appear

Problems

Causes and solutions

The destination list is being updated from the network using

SmartDeviceMonitor for Admin. Depending on the number of

destinations to be updated, there may be some delay before you

can resume operation. Operations are not possible while this mes-

sage is displayed.

”Updating the des-

tination

list...Please

wait. Specified

destination(s) or

sender's name has

been cleared.” ap-

pears, and operations are

not possible.

Wait until the message disappears. Do not switch off the power

while this message is displayed.

Troubleshooting

When a Message Is Displayed

When an Error Message Appears on the Control Panel

Note

❒ If an error message that is not included in this section appears, turn off the

main power switch of the machine, and then turn it on again. If the message

still appears, note the content of the message and the error number (if dis-

played), and contact your service representative. For information about how

to turn off the main power switch, see General Settings Guide.

Message

Causes and solutions

The entered login user name or login

password is incorrect. Check the

The machine is unable to authenti-

cate. Consult an administrator.

Authentication has failed.

•

Check that the user name and

password are correct.

Authentication with the destination

has failed. Check settings. To check

the current status, press [Scanned

Files Status].

Note

❒ A password of 64 or more

characters may not be recog-

nized.

•

Check that the ID and password

for the destination folder are cor-

rect.

Only files in waiting can be canceled.

Files with a delivery status of suc-

cessful or other result cannot be can-

celed.

Cannot cancel sending certain file(s).

To confirm the result, check [Scanned

Files Status].

•

Place the original correctly.

Specify the scan size.

Cannot detect original size. Select

scan size.

When placing an original directly

on the exposure glass, the lift-

ing/lowering action of the ADF

triggers the automatic original

size detection process. Lift the

ADF by more than 30 degrees.

See "Placing Originals", Copy Refer-

ence.

Check whether the computer name

and the folder name for the destina-

tion are correct.

Cannot find the specified path. Please

check the settings.

Make settings correctly for the user

name and password for authentica-

tion.

Cannot log in with the entered user

name or password.

When a Message Is Displayed

Message

Causes and solutions

For details about the maximum

number of files that can be stored,

see p.119 “Store”. Reduce the

number of stored files for transmis-

sion or delete unnecessary stored

files.

Cannot send scanned data. Exceeded

max. number of files. Unable to cap-

ture files.

For details about the maximum

number of pages per file that can be

stored, see p.119 “Store”. Reduce the

number of pages in the file, and then

resend it.

Captured file exceeded max. number of

pages per file. Cannot send the

scanned data.

A network error has occurred and

connection has failed. Try the opera-

tion once more. If the message is still

shown, the network may be crowd-

ed. Check the information of System

Settings. See "User Tools (System

Settings)", General Settings Guide.

Connection with LDAP server has

failed. Check the server status.

•

Check the network settings of the

client computer.

Connection with the destination has

failed. Check the status and connec-

tion. To check the current status,

press [Scanned Files Status].

•

Check that components such as

the LAN cable are connected

properly.

•

Check that the server settings are

correct and the server is working

properly.

Make sure the protection code is cor-

rect, and then enter it again. See

"Registering a Protection Code",

General Settings Guide.

Entered protection code for destina-

tion is incorrect. Please re-enter.

Specify the scan size and resolution

again. Note that it may not be possi-

ble to scan very large originals at a

high resolution. See p.107 “Relation-

ship between Resolution and File

Size”.

Exceeded max. data capacity. Check the

scanning resolution, then press Start

again.

Specify the scan size and resolution

again. Note that it may not be possi-

ble to scan very large originals at a

high resolution. See p.107 “Relation-

ship between Resolution and File

Size”.

Exceeded max. data capacity.Check the

scanning resolution, then reset

original(s).

Note

❒ “nnn” in the message represents a changeable

number.

•

Increase the size of [Max. E-mail

Size].

Exceeded max. E-mail size. Sending E-

mail has been cancelled. Check [Max.

E-mail Size] in Scanner Features.

Set [Divide & Send E-mail] to [Yes

(per page)] or [Yes (per max. size)].

See p.104 “Send Settings”.

Troubleshooting

Message

Causes and solutions

For details about the maximum

number of files that can be stored,

see p.119 “Store”. Reduce the

number of stored files for transmis-

sion or delete unnecessary stored

files.

Exceeded max. file capacity. Delete

the unnecessary stored files.

Search again after changing the

search conditions.

Exceeded max. No. of search results

which can be displayed.

Max.: nnn

Note

❒

“nnn” in the message represents a changeable

number.

Make sure the maximum number of

characters which can be entered, and

then enter it again. See p.117 “Speci-

fications for Transmis-

Exceeded max. number of alphanumeric

characters.

sion/Store/Delivery Functions”.

The maximum number of characters

which can be entered for the path is

128. Check the number of character

you entered, and then enter the path

again. See p.118 “Scan to Folder”.

Exceeded max. number of alphanumeric

characters for the path.

The number of files exceeded the

maximum number possible. Reduce

the number of files and send them

again.

Exceeded max. number of files which

can be sent at the same time. Reduce

the number of the selected files.

Check the files stored by the other

functions, and then delete unneeded

files. See "Document Server", General

Settings Guide .

Exceeded max. number of files which

can be used in Document Server at the

same time.

Specify whether to use the data or

not. Scan the pages that were not

scanned and store them as a new file.

See p.43 “Storing Files”.

Exceeded max. number of pages per

file. Do you want to store the scanned

pages as 1 file?

There are 100 files waiting in the

sending queue for e-mail, Scan to

Folder, or delivery functions. Wait

until files have been sent.

Exceeded max. number of standby files.

Try again after the current file is

sent.

Because the number of pages has

reached the maximum number that

can be sent, the data up to this point

is sent. Scan the remaining pages af-

ter transmission.

Exceeded max. page capacity per file.

Press [Send] to send the scanned data,

or press [Cancel] to delete.

When a Message Is Displayed

Message

Causes and solutions

A network error has occurred and

connection has failed. Try the opera-

tion once more. If the message is still

shown, the network may be crowd-

ed. Check the information of System

Settings. See "User Tools (System

Settings)", General Settings Guide.

Exceeded time limit for LDAP server

search. Check the server status.

Make settings correctly for the user

name and the password for LDAP

server authentication.

LDAP server authentication has failed.

Check the settings.

Load paper of the sizes listed in the

message.

Load paper of the following sizes. Re-

quired: A3S B4S A4S A4R

Because of insufficient hard disk

space, the first page could not be

scanned. Try one of the following

measures:

Memory is full. Cannot scan. The

scanned data will be deleted.

•

Wait for a while, and then retry

the scan operation.

•

Reduce the scan area or scanning

resolution. See p.97 “Scan Set-

tings”.

•

Delete unneeded stored files. See

p.53 “Deleting Files”.

Because there is not enough free

hard disk space in the machine for

storing in the Document Server, only

some of the pages could be scanned.

Specify whether to use the data or

not.

Memory is full. Do you want to store

scanned file?

Because there is not enough free

hard disk space in the machine for

delivering or sending by e-mail

while storing in the Document Serv-

er, only some of the pages could be

scanned. Specify whether to use the

data or not.

Memory is full. Press [Send] to send

the current scanned data, or press

[Cancel] to delete.

The machine is using another func-

tion such as copying. Retry scanning

after the operation with the other

function is completed.

Original is being scanned by another

function.

Too many files are waiting to be de-

livered. Please try again after they

have been delivered.

Output buffer is full. Sending the

data has been cancelled. Please try

again later.

You cannot change the name of a file

whose status is “Waiting...” or that is

being edited with DeskTopBinder.

Change the file name after canceling

delivery or completing editing.

Selected file is currently in use.

Cannot change file name.

Troubleshooting

Message

Causes and solutions

You cannot delete the password of a

file whose status is “Waiting...” or

that is being edited with DeskTop-

Binder. Delete the password after

canceling delivery or completing ed-

iting.

Selected file is currently in use.

Cannot change password.

You cannot change the user name for

a file whose status is “Waiting...” or

that is being edited with DeskTop-

Binder. Change the user name after

canceling delivery or completing ed-

iting.

Selected file is currently in use.

Cannot change user name.

You cannot delete a file whose status

is “Waiting...” or that is being edited

with DeskTopBinder. Delete the file

after canceling delivery or complet-

ing editing.

Selected file is currently in use.

Cannot delete it.

You have tried to delete files without

the authority to do so. The files can

be deleted by the file administrator.

To delete a file which you are not au-

thorized to delete, contact the file ad-

ministrator.

Selected files contain file(s) that

the user does not have access privi-

leges to. Please note that only the

files with access privileges will be

deleted.

A sender's name should be specified

before sending e-mail. Send e-mail

after specifying the sender's name.

Sender's name is not selected. Please

specify sender's name.

A network error has occurred and a

file was not sent correctly. Wait until

sending is retried automatically after

the preset interval. If sending fails

again, consult the network adminis-

trator.

Sending the data has failed. The data

will be resent later.

While a file was being sent, a net-

work error occurred and the file

could not be sent correctly. Try the

operation once more.

Sending the data has failed. To con-

firm the result, check [Scanned Files

Status].

If the message is still shown, the net-

work may be crowded. Consult the

network adminis trator.

If multiple files were sent, u se the

Scanned Files Status screen to check

for which file the problem occurred.

See p.28 “Checking the E-mail Re-

sults”, p.41 “Checking the Scan to

Folder Results”, or p.67 “Checking

the Status of Delivery”.

When a Message Is Displayed

Message

Causes and solutions

A specified destination or sender's

name was cleared when the destina-

tion list in the delivery server was

updated. Specify the destination or

sender's name again.

The destination list has been updated.

Specified destination(s) or sender's

name has been cleared.

Make sure the e-mail address is cor-

rect, and then enter it again.

The E-mail address entered is not cor-

rect. Please re-enter.

Confirm the destination computer

and the path, and then enter it again.

The entered path is not correct.

Please re-enter.

The specified group contains some

destinations for sending by e-mail

and some destinations for sending

by Scan to Folder. To select destina-

tions for sending by email, press [Se-

lect] for the message displayed on

the e-mail screen. To select destina-

tion for sending by Scan to Folder,

press [Select] for the message dis-

played on the Scan to Folder screen.

The specified group contains some

invalid destination(s). Do you want to

select only valid destination(s)?

Transmission has failed. There was

not enough free space on the hard

disk of the SMTP server, FTP server,

or client computer at the destination.

Allocate sufficient space.

Transmission has failed. Insufficient

memory in the destination hard disk.

To check the current status, press

[Scanned Files Status].

If a destination or sender's name was

already selected, re-select it after this

message disappears.

Updating the destination list...

Please wait. Specified destination(s)

or sender's name has been cleared.

Check whether the server is connect-

ed.

Updating the destination list has

failed. Try again?

The machine has not been set to al-

low you to use the function. Consult

an administrator.

You do not have the privileges to use

this function.

Troubleshooting

When an Error Message Appears on the Client Computer

This section describes the main possible causes and solutions for error messages

displayed on the client computer when the TWAIN Driver is used.

Note

❒ If an error message that is not included in this section appears, turn off the

main power switch of the machine, and then turn it on again. If the message

still appears, note the content of the message and the error number (if dis-

played), and contact your service representative. For information about how

to turn off the main power switch, see General Settings Guide.

Message

Causes and solutions

[Cannot add any more scanning mode.]

The maximum number of modes that can

be stored is 99. Delete unneeded modes.

[Cannot connect to the scanner. Check the network Ac- The access mask is set. Consult the net-

cess Mask settings in User Tools.]

work or scanner administrator.

[Cannot detect the paper size of the original.Specify the

scanning size.]

•

Place the original correctly.

Specify the scan size.

When placing an original directly on

the exposure glass, the lifting/lower-

ing action of the ADF triggers the au-

tomatic original size detection

process. Lift the ADF by more than 30

degrees.

[

Cannot find the scanner. Check if the scanner main power is on.

]

•

Check whether the main power

switch of the machine is turned off.

Check whether the machine is con-

nected to the network correctly.

Deselect the personal firewall func-

tion of the client computer.

Use an application such as telnet to

make sure SNMPv1 or SNMPv2 is set

as the machine’s protocol. For details,

see Network Guide.

[Cannot find "XXX" scanner used for the previous scan.

"YYY" will be used instead.]

•

Check whether the main power

switch of the scanner used for the pre-

vious scan is turned off.

Note

Check whether the scanner used for

the previous scan is connected to the

network correctly.

❒ ”XXX” and “YYY” indicate scanner names.

•

Deactivate the personal firewall of the

client computer.

Use an application such as telnet to

make sure SNMPv1 or SNMPv2 is set

as the machine’s protocol. For details,

see Network Guide.

•

Select the scanner used for the previ-

ous scan.

When a Message Is Displayed

Message

Causes and solutions

[Cannot specify any more scanning area.]

The maximum number of scanning areas

that can be stored is 99. Delete unneeded

scanning area.

[Clear Misfeed(s) in ADF.]

Remove jammed originals, and place

them again.

Check whether the originals are suitable

to be scanned by the machine.

[Communication error has occurred on the network.]

Check whether the client computer can

use the TCP/IP protocol.

[Error has occurred in the scanner.]

Check whether the scanning settings

made with the application exceed the set-

ting range of the machine.

[Error has occurred in the scanner driver.]

•

Check whether the network cable is

connected correctly to the client com-

puter.

Check whether the Ethernet board of

the client computer is recognized cor-

rectly by Windows.

Check whether the client computer

can use the TCP/IP protocol.

[Fatal error has occurred in the scanner.]

An unrecoverable error has occurred in

the machine. Call your service represent-

ative.

[Insufficient memory. Close all other applications, then re-

start scanning.]

•

Close all the unnecessary applications

running on the client computer.

•

Uninstall the TWAIN Driver, restart

the computer, and then reinstall the

TWAIN Driver.

[Insufficient memory. Reduce the scanning area.]

•

Reset the scan size.

Lower the resolution.

Set with no compression. See TWAIN

Driver help.

Note

❒ “The Relationship between the Reso-

lution and the Scanning Area” chart in

Help for halftone scanning might not

always apply. Scanning cannot be per-

formed if large values are set for

brightness when using halftone or

high resolution.

❒ When a paper misfeed occurs in the

machine during printing, scanning

cannot be performed. In this case, af-

ter the misfed paper has been re-

moved, proceed with scanning.

Troubleshooting

Message

Causes and solutions

[Invalid Winsock version. Please use version 1.1 or higher.] Install the operating system of the com-

puter or copy Winsock from the operat-

ing system CD-ROM.

[No response from the scanner.]

•

Check whether the machine is con-

nected to the network correctly.

•

The network is crowded. Wait for a

while, and then try to reconnect.

[No User Code is registered. Consult your system admin- Access is restricted with user codes. Con-

istrator.]

sult the system administrator of the ma-

chine.

[Please call your service representative.]

An unrecoverable error has occurred in

the machine. Call your service represent-

ative.

[Scanner is in use for other function. Please wait.]

A function of the machine other than the

scanner function is being used such as the

copier function. Wait for a while and re-

connect.

[Scanner is not available. Check the scanner connection

status.]

•

Check whether the main power

switch of the machine is turned off.

Check whether the machine is con-

nected to the network correctly.

Deselect the personal firewall func-

tion of the client computer.

Use an application such as telnet to

make sure SNMPv1 or SNMPv2 is set

as the machine’s protocol. For details,

see Network Guide.

[Scanner is not available on the specified device.]

The TWAIN scanner function cannot be

used on this machine. Contact your serv-

ice representative.

[Scanner is not ready. Check the scanner and the options.] Check whether the ADF cover is closed.

[The name is already in use. Check the registered names.] You tried to register a name that is al-

ready in use. Use another name.

[The login user name, login password, or driver encryp-

tion key entered is invalid.]

•

Check the login user name, login pass-

word, and driver encryption key.

•

Permission to use this function has not

been granted. Contact the machine

administrator.

9. Initial Scanner Setup

This section explains all required settings and procedures for using the machine

as a network scanner.

Reference

First, see General Settings Guide to make basic settings, and then make scanner

settings. For details about settings for e-mail, see "Connection and Setup",

Network Guide.

Scanner Features

The settings for using the network scanner functions of the machine are listed

below. Make the necessary settings.

Note

❒ Make settings for the items marked with ❍ if necessary.

❖ Scan Settings

For explanations of settings, see p.100 “Scan Settings”.

Settings

Default

E-mail Scan to

Folder

Store Delivery TWAIN

Default Scan Scan Type

Text (Print)

200 dpi

❍

Settings

Resolution

Image Density Auto Image

Density

(Medium)

Scan Size

Auto Detect

❍

Wait Time for Next Orig.:

Exposure Glass

Set Wait

Time (60)

Wait Time for Next Origi-

nal(s): SADF

Set Wait

Time (60)

❍

Original Setting

1 Sided

Original

Switch to Batch

SADF

Off

❍

Mixed Original Sizes Priority

Original Orientation Priority

Change Initial Mode

Standard

Medium

Background Density of

ADS (Full Color)

A.C.S. Sensitivity Level ^*1

Medium

❍

File Format Converter (optional) is required to use this function.

Initial Scanner Setup

❖ Destination List Settings

For explanations of settings, see p.104 “Destination List Settings”.

Settings

Default

E-mail Scan to

Folder

Store Delivery TWAIN

Destination List Display

Priority 1

Delivery

Server

❍

Destination List Display

Priority 2

E-mail

Address

Select Title

Title 1

❍

Update Delivery Server

Destination List

Note

❒

If [Off] is selected for [Delivery Option] in [File Transfer] in [System Settings], [Des-

tination List Display Priority 1] and [Update Delivery Server Destination List] will

not be displayed. For details see "Connection and Setup", Network Guide

❖ Send Settings

For explanations of settings, see p.104 “Send Settings”.

Settings

Default

E-mail Scan to

Folder

Store Delivery TWAIN

TWAIN Standby Time

File Type Priority

10 sec.

❍

Multi-page:

TIFF

Compression (Black & White)

❍

Compression

(Gray Scale / Full Color)

On(Compres-

sion Level 3)

Print & Delete Scanner Journal Delete All af-

ter Printing

❍

Print Scanner Journal

Delete Scanner Journal

Max. E-mail Size

❍

2048 KB

Divide & Send E-mail

Yes (per

max. size)

E-mail Information Language American

English

❍

Store File Priority

Off

❍

❖ Administrator Tools

For explanations of settings, see p.106 “Administrator Tools”.

Settings

Default

E-mail Scan to

Folder

Store Delivery TWAIN

Menu Protect

Level 2

Adjusting Scanner Features

In Scanner Features, you can make

F Press [OK].

settings for basic operations when us-

ing this machine as a scanner. Nor-

mally, you can use the machine with

its default settings. However, you can

change the settings to suit your needs.

G Repeat steps to to make the

necessary settings, and then click

[Exit].

H Press [Exit].

This section describes the Scanner

Features settings. For details about

the settings for the whole system, see

General Settings Guide.

The main menu reappears.

A Press the {User Tools/Counter} key.

B Press [Scanner Features].

C Press [Send Settings].

D Press the item to be set.

Example: TWAIN Standby Time

setting

E Change the setting.

• To select an item, touch its key

on the screen. The item is high-

lighted.

•

To enter numbers, use the number

keys.

Note

❒ To cancel changing a setting,

press [Cancel]. The setting re-

turns to the previous condition.

Initial Scanner Setup

Settings

❒ If [Set Wait Time] is selected, en-

ter the wait time in seconds (3-

999) for placing additional orig-

inals with the number keys.

Scanning will start if additional

originals are placed and the

{Start} key is pressed within

this time. You can end scanning

and begin transmission by

pressing the {#} key within this

time. Once the specified time

has elapsed, transmission starts

automatically.

Scan Settings

This section explains how to set the

defaults for scan settings.

The scan settings consist of the fol-

lowing. For the table about settings

and defaults, see p.97 “Scanner Fea-

tures”.

❖ Default Scan Settings

Various basic settings (scan type,

resolution, image density, and

scan size) can be set. You can regis-

ter the scan settings in the same

way as specifying them. For de-

tails, see p.73 “Specifying Scan Set-

tings”.

❒ If [Continuous Wait] is selected,

the machine will wait for addi-

tional originals until the {#} key

is pressed. Scanning will start

when additional originals are

placed and the {Start} key is

pressed. You can end scanning

and begin sending by pressing

the {#} key.

❒ If originals are placed in the au-

tomatic document feeder

(ADF), transmission will start

without waiting for additional

originals after all originals in

the ADF have been scanned, re-

gardless of the specified set-

tings.

• Scan Type

• Resolution

• Image Density

• Scan Size

❖

Wait Time for Next Orig.: Exposure Glass

When dividing originals and scan-

ning them individually with the

exposure glass to form a single file,

select [Off], [Set Wait Time], or [Con-

tinuous Wait] for the waiting status.

Note

❒ If a paper misfeed occurs or any

of the following operations is

performed while the machine is

waiting for additional originals,

the countdown stops and does

not start again until the {#} key

is pressed.

❒

If [SADF ] or [Batch ] is specified as

[Original Feed Type] when scan-

ning, this setting is invalid. For

details, see p.77 “Batch/SADF

selection”.

❒ If [Off] is selected, sending will

start automatically after one

page of original is scanned.

• Changing the settings such

as the scan settings

• Opening the upper cover of

the ADF

• Pressing the {Interrupt} key to

activate the copy mode

100

Settings

• Changing the settings such

❖ Wait Time for Next Original(s): SADF

When dividing originals and scan-

ning them separately with the

ADF to form a single file, select [Set

Wait Time] or [Continuous Wait] for

the waiting status.

as the scan settings

• Opening the upper cover of

the ADF

• Pressing the {Interrupt} key to

activate the copy mode