2.4 GHz Expandable
Cordless Phone System and Fax
Operating Instructions
Model No.
KX-FPG381
FOR FAX ADVANTAGE ASSISTANCE:
— PHONE CALL
1-800-HELP-FAX (1-800-435-7329)
— E-MAIL TO
for customers in the U.S.A. or Puerto
Rico
Please read these Operating
Instructions before using the unit
and save for future reference.
— REFER TO
www.panasonic.com
for customers in the U.S.A. or Puerto
Rico
This model is designed to be
used only in the U.S.A.
Location of controls
Please keep this page open when following operating instructions. For a description of each button, see
page 10.
A
B C D E F
G
H
I
J
L
Q
K
M N
O
P
R
S T U
Buttons (Listed in alphabetical order)
AUTO ANSWER H
CALLER ID B
CONF F
COPY J
DIGITAL SP-PHONE R
ERASE P
GREETING C
HELP M
HOLD E
LOCATOR/INTERCOM A
MAILBOX G
MEMO N
NAVIGATOR O
PRIVACY D
REDIAL/PAUSE T
SET K
STOP L
TONE I
FAX/START K
FLASH/CALL WAIT S
MENU Q
MUTE U
TRANSFER A
VOLUME O
Buttons
CONF/FUNCTION E
FLASH/CALL WAIT I
HOLD/CLEAR H
INTERCOM/TRANSFER H
Navigator, LOUD/SEARCH F
OFF G
A
F
B
C
G
H
PAUSE/REDIAL J
Soft keys A
SP-PHONE C
TALK B
TONE D
D
E
I
J
II
Thank you for purchasing a Panasonic fax machine.
Things you should keep a record of
Attach your sales receipt here.
For your future reference
Date of purchase
Serial number (found on the rear of the unit)
Dealer’s name and address
Dealer’s telephone number
Caution:
L The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer
or other electronic device, including fax machines, to send any message unless such message clearly
contains in a margin at the top or bottom of each transmitted page or on the first page of the
transmission, the date and time it is sent and an identification of the business or other entity, or other
individual sending the message and the telephone number of the sending machine or such business,
other entity, or individual. (The telephone number provided may not be a 900 number or any other
number for which charges exceed local or long-distance transmission charges.)
In order to program this information into your fax machine, you should complete the instructions on
page 29 to page 32.
L Note that the images of copied or received documents will remain on the used ink film. Use discretion
when disposing of the used ink film.
L Do not rub or use an eraser on the printed side of recording paper, as the print may smear.
Energy Star:
L As an ENERGY STAR® Partner, Panasonic has determined that this product meets the ENERGY
STAR guidelines for energy efficiency.
ENERGY STAR is a U.S. registered mark.
Trademarks:
L Hammermill is a registered trademark of INTERNATIONAL PAPER in the United States and/or other
countries.
L All other trademarks identified herein are the property of their respective owners.
Copyright:
L This manual is copyrighted by Panasonic Communications Co., Ltd. (PCC) and its licensee. Under
the copyright laws, this manual may not be reproduced in any form, in whole or part, without the prior
written consent of PCC and its licensee.
© Panasonic Communications Co., Ltd. 2003
2
Safety Instructions
S1FaofertFyaInxsAtrduvatinotnasge assistance, call 1-800-435-7329.
c
B. If liquid has been spilled into the unit.
C. If the unit has been exposed to rain or
water.
Important safety
instructions
D. If the unit does not work normally by
following the operating instructions.
Adjust only controls covered by the
operating instructions. Improper
adjustment may require extensive work
by an authorized service center.
E. If the unit has been dropped or physically
damaged.
When using this unit, basic safety precautions
should always be followed to reduce the risk of
fire, electric shock, or personal injury.
1. Read and understand all instructions.
2. Follow all warnings and instructions marked
on this unit.
3. Unplug this unit from power outlets before
cleaning. Do not use liquid or aerosol
cleaners. Use a damp cloth for cleaning.
4. Do not use this unit near water, for example
near a bathtub, wash bowl, kitchen sink, etc.
5. Place the unit securely on a stable surface.
Serious damage and/or injury may result if
the unit falls.
F. If the unit exhibits a distinct change in
performance.
14.During thunderstorms, avoid using
telephones except cordless types. There may
be a remote risk of an electric shock from
lightning.
15.Do not use this unit to report a gas leak, when
in the vicinity of the leak.
6. Do not cover slots and openings on the unit.
They are provided for ventilation and
protection against overheating. Never place
the unit near radiators, or in a place where
proper ventilation is not provided.
7. Use only the power source marked on the
unit. If you are not sure of the type of power
supplied to your home, consult your dealer or
local power company.
SAVE THESE
INSTRUCTIONS
INSTALLATION:
L Never install telephone wiring during a
lightning storm.
8. For safety purposes this unit is equipped with
a grounded plug. If you do not have this type
of outlet, please have one installed. Do not
defeat this safety feature by tampering with
the plug.
9. Do not place objects on the power cord.
Install the unit where no one can step or trip
on the cord.
10.Do not overload power outlets and extension
cords. This can result in the risk of fire or
electric shock.
11.Never push any objects through slots in this
unit. This may result in the risk of fire or
electric shock. Never spill any liquid on the
unit.
12.To reduce the risk of electric shock, do not
disassemble this unit. Take the unit to an
authorized service center when service is
required. Opening or removing covers may
expose you to dangerous voltages or other
risks. Incorrect reassembly can cause
electric shock when the unit is subsequently
used.
L Never install telephone jacks in wet locations
unless the jack is specifically designed for
wet locations.
L Never touch uninsulated telephone wires or
terminals unless the telephone line has been
disconnected at the network interface.
L Use caution when installing or modifying
telephone lines.
WARNING:
L To prevent the risk of fire or electrical shock,
do not expose this product to rain or any type
of moisture.
OTHER INFORMATION:
L Keep the unit away from electrical noise
generating devices, such as fluorescent
lamps and motors.
L The unit should be kept free from dust, high
temperature and vibration.
L The unit should not be exposed to direct
sunlight.
L Do not place heavy objects on top of this unit.
L Do not touch the plug with wet hands.
L Wipe the outer surface of the unit with a soft
cloth. Do not use benzine, thinner, or any
abrasive powder.
13.Unplug this unit from power outlets and refer
servicing to an authorized service center
when the following conditions occur:
A. When the power cord is damaged or
frayed.
For Fax Advantage assistance, call 1-800-435-7329.
3
Safety Instructions
L When you leave the unit unused for a long
period of time, unplug this unit from power
outlet.
CAUTION:
Battery
To reduce the risk of fire or injury to persons,
read and follow these instructions.
L Use only the battery(ies) specified.
L Do not dispose of the battery(ies) in a fire.
They may explode. Check with local waste
management codes for special disposal
instructions.
L Do not open or mutilate the battery(ies).
Released electrolyte is corrosive and may
cause burns or injury to the eyes or skin. The
electrolyte may be toxic if swallowed.
L Do not let the battery(ies) come in contact
with conductive materials such as rings,
bracelets and keys or the battery(ies) and/or
conductor may overheat and cause burns.
L Charge the battery(ies) provided with or
identified for use with this product only in
accordance with the instructions and
limitations specified in this manual.
NOTICE:
L Operating near 2.4 GHz electrical appliances
may cause interference. Move away from the
electrical appliances.
L Consult the manufacturer of any personal
medical devices, such as pacemakers or
hearing aids, to determine if they are
adequately shielded from external RF (radio
frequency) energy. (The unit operates in the
frequency range of 2.40 GHz to 2.48 GHz,
and the power output level can range 0.04 to
0.4 watts.) Do not use the unit in health care
facilities if any regulations posted in the area
instruct you not to do so. Hospitals or health
care facilities may be using equipment that
could be sensitive to external RF (radio
frequency) energy.
For Fax Advantage assistance, call 1-800-435-7329.
4
For Best Performance
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Operating distance and noise
Calls are transmitted between the base unit and
the handset using wireless radio waves.
For maximum distance and noise-free
operation, we recommend the following:
For best performance
Battery charge
Place the handset on the charger for about 15
hours before initial use.
B
A
L For details, see page 20.
C
A Placing the unit away from electrical
appliances such as a TV, radio, personal
computer or another cordless phone.
B Placing the unit in a HIGH and CENTRAL
location with no obstructions such as
walls.
C Raising the antennas vertically.
Note:
L If you are using the handset near a
microwave oven which is being used, noise
may be heard from the receiver or the
speaker. Move away from the microwave
oven and closer to the base unit.
L If you use the handset near another cordless
phone’s base unit, noise may be heard. Move
away from the other cordless phone’s base
unit and closer to your base unit.
For Fax Advantage assistance, call 1-800-435-7329.
5
Table of Contents
1. Table of Contents
Caller ID
Other features
1. Introduction and
Accessories
Finding the Controls
Installation (Base Unit)
Installation (Handset)
1.12 Battery replacement .........................16
3.15 Conference.......................................47
3.17 Room monitor feature.......................48
4. Fax
2. Preparation
Sending Faxes
Receiving Faxes
ANSWER OFF) ................................53
2.4 Selecting the way to use your fax
Help Button
Distinctive Ring
Volume
single telephone line.........................56
a single telephone line......................56
Initial Programming
2.12 Date and time...................................29
2.13 Your logo...........................................30
2.14 Your fax number ...............................32
Option
3. Telephone
Making and Answering Calls
3.1 Making phone calls...........................34
Automatic Dialing
3.3 Storing names and telephone numbers
into the navigator directory...............36
3.4 Making a phone call using the navigator
7. Answering Machine
Voice Mailbox
7.1 Mailbox features ...............................60
6
Table of Contents
Greeting
12.Index
Memo Message
12.1 Index.............................................. 102
Incoming Messages
7.4 Listening to recorded messages ......62
Remote Operation
Features (Base Unit)
8.1 Base unit programming ....................68
8.2 Basic features...................................68
Features (Handset)
9. Option
Multi - Units
10.Help
Error Messages
Frequently Asked Questions
Jams
10.4 Recording paper jams ......................88
10.5 Document jams – sending................90
Cleaning
11.General Information
Printed Reports
11.1 Reference lists and reports (Base unit
Specifications
FCC and Other Information
11.3 FCC and Other Information..............97
Limited Warranty
11.4 Limited Warranty ..............................99
Customer Services
11.5 Customer Services directory..........101
7
1. Introduction and Installation
1
Introduction and Installation
1.1 Included accessories
No.
1
2
3
4
5
Item
Part number*1
PFJA1030Z
PQJA10075Z
----------
Quantity
Specifications
----------
Power cord
Telephone line cord
Cordless handset
Battery cover
Battery
1
1
1
1
1
----------
----------
PQKK10126Z1
----------
N4HKGMA00001 (P-
P511)
----------
6
7
Belt clip
PQKE10340Z1
1
1
----------
----------
Charger unit
Charger:PQLV30013YS
AC adaptor:KX-TCA1-G
(KX-TCA1)
8
9
j
Paper tray
PFKS1088Z1
PFKS1089Z1
----------
1
1
1
----------
----------
A4 paper guide
Ink film (10 meters long)
prints about 30 letter-
sized pages.
k
l
Operating instructions
Quick start sheet
PFQX1855Z
PFQW1978Z
1
1
----------
----------
*1 Part numbers are subject to change without notice.
Note:
L If any items are missing or damaged, check with the place of purchase.
L Save the original carton and packing materials for future shipping and transportation of the unit.
1
2
3
4
5
6
7
8
9
j
k
l
For Fax Advantage assistance, call 1-800-435-7329.
8
1. Introduction and Installation
Finding the Controls
1.2 Accessory information
1.3 Overview
by fax, or by telephone.
1.3.1 Base unit
Please note that only orders for replacement film
and batteries can be accepted by fax and
telephone.
1 2 3 4 5 6 7
–
Replacement film*1 (KX-FA92): 2 rolls - 216
mm × 35 m (81/2" × 114') (Each roll will print
about 113 letter-sized pages.)
–
–
Battery (P-P511)
Headset (KX-TCA60, KX-TCA86, KX-
TCA98): Allows hands-free telephone
conversations.
–
Additional handset (KX-TGA270S, KX-
KX-TGA272S*2, KX-TGA273S)
*1 To ensure the unit operates properly, we
recommend the use of a Panasonic
replacement film.
*2 2-way radio communication (page 49) is
not possible with this model.
m
8 9 j k
l
n
To place an order online (for customers in
the U.S.A. ONLY)
Visit our web site:
http://www.panasonic.com/fpg381
L For questions regarding online orders:
E-mail: [email protected]
Telephone: 1-866-888-2929
1 Antennas
2 Document guides
3 Paper tray
4 Metal recording paper guide
5 Recording paper entrance
6 Recording paper exit
7 Tension plate
To place an order by fax (replacement film
and batteries only)
Fax: 1-800-237-9080
8 Microphone
9 Front cover
j Document entrance
k Document exit
l Speaker
m Green button (Back cover release button)
n Back cover
Include:
–
–
–
your name, shipping address and telephone
number
credit card type, number, expiration date and
your signature
part number and quantity
To place an order by telephone
(replacement film and batteries only)
Telephone: 1-800-332-5368
For Fax Advantage assistance, call 1-800-435-7329.
9
1. Introduction and Installation
K {FAX/START}{SET}
1.3.2 Handset
L To initiate fax transmission or reception.
L To store a setting during programming.
1
2
4
L {STOP}
L To stop an operation or programming.
L To clear a digit (page 31).
M {HELP}
L To print a quick reference (page 27).
N {MEMO}
O {NAVIGATOR}{VOLUME}
page 51).
3
1 Antenna
2 Receiver
3 Microphone
4 Speaker
during programming (page 68).
L To navigate to the next operation.
L To adjust volume (page 28).
P {ERASE}
L To erase messages (page 63).
1.4 Description of base
unit buttons
Q {MENU}
L To initiate or exit programming (page 68).
R {DIGITAL SP-PHONE}
L For speakerphone operation (page 35,
36).
locations.
A {LOCATOR/INTERCOM}{TRANSFER}
L To page or locate the handset
(page 45).
L To access special telephone services
such as call waiting (page 40) or for
transferring extension calls.
L The flash time can be changed (feature
#72 on page 72, or page 75).
L To transfer a call (page 46).
B {CALLER ID}
C {GREETING}
T {REDIAL/PAUSE}
L To redial the last number dialed from the
base unit (page 35).
D {PRIVACY}
L To use call privacy feature (page 48).
L To insert a pause during dialing.
E {HOLD}
U {MUTE}
L To put a call on hold (page 35).
L To mute your voice to the other party
during a conversation. Press this button
again to resume the conversation.
L To make a conference call (page 47).
G {MAILBOX}{PLAYBACK/SLOW TALK}
L To slow down the playback speed (page
63).
1.5 Description of handset
buttons
H {AUTO ANSWER}
L Keep the front cover page open for button
L To turn ON/OFF the AUTO ANSWER
setting (page 53, 54).
locations.
A Soft keys
I {TONE}
L These 3 keys are used to select features
displayed directly above them. Features
L To change from pulse to tone temporarily
during dialing when your line has rotary
pulse services.
J {COPY}
L To initiate copying (page 58).
For Fax Advantage assistance, call 1-800-435-7329.
10
1. Introduction and Installation
displayed above the keys will change
depending on the state of usage.
J {PAUSE/REDIAL}
L To redial one of the last 5 numbers dialed
from the handset (page 34).
L To insert a pause during dialing.
IN USE
Example:
<
PRIVACY
1.6 Description of base
unit display
MUTE
1
2
Example:
1
2
3
For example, “PRIVACY” is displayed
above the left soft key (1) and “MUTE” is
displayed above the right soft key (2).
To operate “PRIVACY” feature, press the
left soft key (1).
1
2
1 MAILBOX icons
L An icon will flash when there is at least
one new message in its mailbox (page
62).
soft key (2).
L When a feature does not appear above a
soft key, the soft key will not work.
L An icon will light when there are only old
messages in its mailbox.
2 MESSAGE(S)
B {TALK}
L The total number of recorded messages
L To make/answer calls (page 34, 35).
will be displayed (page 62).
C {SP-PHONE}
L For speakerphone operation (page 34,
35).
1.7 Description of handset
display
D {TONE}
during dialing when your line has rotary
pulse services.
1 2 3
4
5 6
E {CONF/FUNCTION}
IN USE
SP
PRIVACY
L To initiate programming (page 73).
Example:
7
F Navigator, {LOUD/SEARCH}
L To search for a stored item (page 37).
during programming (page 74).
8
PRIVACY
PLAY
1 “IN USE” icon
L To navigate to the next operation.
L To adjust volume (page 27).
Off (invisible) The line is free.
G {OFF}
On
The line is being used.
L To hang up (page 34, 35).
Flashing
A call is on hold within this
system (handset or base
unit) or the answering
L To put a call on hold (page 34).
L To clear a digit (page 37).
machine is responding to a
call.
45).
L To transfer a call (page 46).
Flashing
quickly
Someone is calling you.
L To access special telephone services
such as call waiting (page 40) or for
transferring extension calls.
L The flash time can be changed (feature
#72 on page 72, or page 75).
For Fax Advantage assistance, call 1-800-435-7329.
11
1. Introduction and Installation
2 Speakerphone icon
using the handset speakerphone during
an intercom call (page 45) or a
conference call (page 47).
L It will be displayed while listening to
messages (page 64).
L It will be displayed while in the 2-way
radio mode using the handset
speakerphone (page 49).
L It will be displayed while monitoring a
room from the speaker (page 48).
3 Directory icon
L This icon will be displayed when you are
using the directory features (page 36).
4 “PRIVACY” icon
L This icon will be displayed when the call
unit and other handsets cannot join your
conversation.
5 Battery icon
(page 20).
6 Extension number
registration (page 32, 77).
7 Extension icon and number
L This will be displayed during an intercom
(page 45), a conference call (page 47),
radio mode (page 49).
8 Soft key icons
L Each icon indicates the feature that is
selected by pressing the soft key below it
(page 10).
For Fax Advantage assistance, call 1-800-435-7329.
12
1. Introduction and Installation
Installation (Base Unit)
3 Open the back cover (1).
1
1.8 Ink film
1.8.1 Installing the ink film
1 Open the front cover (1) by pulling up the
center part (2).
2
4 Insert the gear of the blue core (1) into the
left slot of the unit (2). Insert the rear ink film
roll (3).
L The ink film is safe to touch, and will not
rub off on your hands like carbon paper.
1
3
2 Release the back cover by pushing the green
button (1) on the right side of the unit.
OR
1
Release the back cover by pushing in the
green lever (2) in the unit.
2
1
5 Turn the gear of the blue core (1) in the
direction of the arrow until the white core (2)
begins to turn.
2
2
1
For Fax Advantage assistance, call 1-800-435-7329.
13
1. Introduction and Installation
L Make sure that the ink film is wrapped
replacement film. See page 9 for accessory
information.
around the blue core (3) at least once.
L We cannot be responsible for any damage to
the unit or degradation of print quality which
may occur from the use of non-Panasonic
replacement film.
Correct
1 Open the covers (see steps 1 to 3 on page
13).
2 Pull out the blue gear (1) and remove the
used ink film (2). Remove the used core
(3).
1 turn
Tight
3
3
Incorrect
The ink film is not wrapped
around the blue core.
Slack/Crease
2
1
Reverse
3 Remove the stoppers (1) and tags (2) from
the new ink film (3).
6 First close the back cover securely (1) by
pushing down on the dotted area on both
sides (2). Then close the front cover
securely (3).
2
1
2
1
3
1
4 Insert the ink film and close the covers (see
steps 4 to 6 on page 13).
3
1.8.2 Replacing the ink film
The included film roll is a complimentary starter
ink film. To ensure that the unit operates
properly, we recommend the use of Panasonic
For Fax Advantage assistance, call 1-800-435-7329.
14
1. Introduction and Installation
Note:
L Change the recording paper size to “A4”
1.9 Paper tray
(feature #16 on page 69).
Insert the tabs on the paper tray (1) into the
slots on the back of the unit (2).
1.10 Recording paper
The unit can hold:
–
to 21 lb.) paper.
1
–
–
Up to 20 sheets of 90 g/m2 (24 lb.) paper.
No more than 20 sheets of legal paper.
Please read the note for recording paper (page
95) for important information regarding recording
paper.
For superior results, we recommend
Hammermill® Jet Print paper.
1 Before inserting a stack of paper, fan the
paper to prevent paper jams.
2
Note:
2 Pull the tension plate forward (1) and insert
the paper, print-side down (2), then push
the tension plate back.
L Do not place the unit in an area where the
paper tray may be obstructed (i.e., by a wall,
etc.).
To use A4 size paper
Insert the tab on the A4 paper guide (1) into the
slot on the paper tray (2) and push the guide
until it clicks into place. Attach the paper tray to
the back of the unit.
2
1
2
1
For Fax Advantage assistance, call 1-800-435-7329.
15
1. Introduction and Installation
L If the paper is not inserted correctly,
15HRS” and 68885 are displayed after just a few
calls, the battery needs to be replaced.
Please use only Panasonic batteries. See
page 9 for accessory information.
readjust the paper, or the paper may jam.
Incorrect
Correct
L Only use rechargeable batteries. If you
install non-rechargeable batteries and
start charging them, the batteries may
leak electrolyte.
1 Press the arrow on the battery cover firmly,
and slide the cover.
Installation (Handset)
1.11 Battery installation
1 Insert the battery, matching the correct
polarity (1), then push the battery down into
the compartment (2).
1
2 Remove the old battery. Insert the new
battery and close the cover (see the battery
installation procedure on page 16).
2
Attention:
2 Close the battery cover.
A nickel cadmium battery that is recyclable,
powers the product you have purchased.
At the end of its useful life, under various state
and local laws, it is illegal to dispose of this
battery into your municipal waste stream.
Please call 1-800-8-BATTERY for information on
how to recycle this battery.
1.13 Belt clip
You can hang the handset on your belt or pocket
using the belt clip.
1.12 Battery replacement
If battery performance diminishes, make sure
you have cleaned the charge contacts and fully
charged the battery. After recharging, if
“Recharge battery” is displayed and/or
0688754 continues to flash, or “Charge for
For Fax Advantage assistance, call 1-800-435-7329.
16
1. Introduction and Installation
To attach the belt clip
To connect an optional headset to the
handset
To remove the belt clip
While pressing the top of the clip (1), pull the
right edge in the direction of the arrow (2).
2
1
L Model shown is KX-TCA88.
To switch to the speakerphone while using
the headset:
Press {SP-PHONE}. To return to the
headset, press {TALK}.
Plugging an optional headset into the handset
allows to have hands-free phone conversations.
Please use only a Panasonic headset. See
page 9 for accessory information.
For Fax Advantage assistance, call 1-800-435-7329.
17
2. Preparation
2CFoPonrrenFpeacxtriaoAtniodsvnandtaSgetauspsistance, call 1-800-435-7329.
attach the filter to the telephone line cord of the
fax machine.
2.1 Connections
Caution:
L When you operate this product, the power
outlet should be near the product and
easily accessible.
Telephone
line cord
2.1.1 Base unit
To a single
telephone
line jack
Filter
2.1.2 Charger unit
AC adaptor
Power surge
protector
(
)
To a power
outlet
(120 V, 60 Hz)
Power
cord
To a
power
outlet
Telephone
line cord
(120 V, 60 Hz)
To a single telephone
line jack (RJ11C)
Note:
L USE ONLY WITH the included Panasonic AC
adaptor.
L The AC adaptor must remain connected at all
times. (It is normal for the adaptor to feel
warm during use.)
Line surge
protector
(
)
Note:
L To avoid malfunction, do not position the fax
machine near appliances such as TVs or
speakers which generate an intense
magnetic field.
L This unit may disturb the performance of
other devices connected to the same
telephone line.
Using surge protectors
L The warranty does not cover damage due to
power line surges or lightning. For additional
protection, we recommend the use of a surge
protector.
If you use this unit with a computer or
subscribe to an xDSL service
Fax transmission/reception may be disturbed, or
you may hear interference noise during
telephone conversation. A filter to prevent this is
provided from your service company. Please
For Fax Advantage assistance, call 1-800-435-7329.
18
2. Preparation
2.2 Wall mounting the
charger
The charger can be wall mounted. Install screws
(1) using the wall template below. Mount the
charger (2), slide it down (3), then slide down
to the right (4) until it is secured.
2.45 cm
(31/32")
1
2
3
4
Wall Template
2.45 cm
(
31/32"
)
For Fax Advantage assistance, call 1-800-435-7329.
19
2. Preparation
–
–
–
it should last up to 4.5 hours while in use
(in conversation).
it should last up to about 11 days while not
in use (off the charger).
it should last up to 3.5 hours while using
the reception booster feature (page 34).
2.3 Battery charge
Place the handset on the charger for about 15
hours before initial use.
L The CHARGE indicator (1) will light, a beep
will sound and “Charging” will be displayed.
L If your Panasonic battery is fully charged and
the 2-way radio mode (page 49) is used:
–
–
the battery should last up to 4.5 hours
while in use (in conversation).
it should last up to about 12 hours while
not in use (off the charger).
Note:
L Once the battery is fully charged you do not
have to place the handset on the charger
after every use. Placing the handset on the
charger only when “Recharge battery” is
displayed and/or 0688754 flashes will
maximize battery life.
2
3
Recharge
Recharge the battery when:
–
the handset beeps intermittently while it is in
use.
–
“Recharge battery” is shown and/or
0688754 flashes on the handset display.
1
L Recharge the handset battery for more than
15 minutes, or the display will continue
showing the indication.
L If the battery has been discharged, the
handset will not work. The handset will
display “Charge for 15HRS” and 68885
when you place the handset on the charger.
Note:
L To ensure the battery charges properly,
clean the handset charge contacts (2)
and the charger charge contacts (3) with
a soft, dry cloth once a month. Clean more
often if the unit is subject to grease, dust
or high humidity.
L The battery cannot be overcharged.
Battery strength
You can verify the battery strength on the
handset display.
Handset display Battery strength
67775
68775
68875
Fully charged
Medium
Low
0688754
Needs to be recharged.
(flashing)
68885
Discharged
Battery life
L Battery life is dependent on use and
conditions, but in general if your Panasonic
battery is fully charged:
For Fax Advantage assistance, call 1-800-435-7329.
20
2. Preparation
2.4 Selecting the way to
use your fax machine
way you prefer to use your fax machine in Quick
Setup feature #00.
reference.
–
–
Case 1: TAM/FAX (page 22)
Case 2: Distinctive Ring (1 phone line with 2
or more phone numbers) (page 23)
Case 3: TEL ONLY (page 24)
–
–
Case 4: FAX ONLY (page 26)
{STOP}
{MENU}
{SET}
{A}{B}
1 Press {MENU}.
2 Press {#} then {0}{0}.
QUICK SETUP
PRESS SET
3 Press {SET}.
PRINT SETUP?
YES:SET/NO:STOP
4 Press {SET} again to print the Quick Setup
Guide.
L If you do not wish to print it, press
{STOP}.
5 Press {A} or {B} repeatedly to display the
desired setting.
6 Press {SET}.
7 Press {MENU}.
For Fax Advantage assistance, call 1-800-435-7329.
21
2. Preparation
L If a fax calling tone is detected, the unit will
receive the fax automatically.
2.5 Case 1: TAM/FAX
Note:
L Do not connect an answering machine to the
same telephone line. If one is connected, set
the automatic answer feature to OFF.
L Do not subscribe to voice mail service as it
may disturb fax reception. If you do subscribe
to a voice mail service, call Panasonic Fax
Advantage assistance at 1-800-435-7329 for
more information.
2.5.1 Your situation
You wish to use this unit as a fax and answering
machine.
2.5.2 How to setup
ON
{SET}
{STOP}
{MENU}
{A}{B}
1 Press {MENU}.
2 Press {#} then {0}{0}.
QUICK SETUP
PRESS SET
3 Press {SET}.
PRINT SETUP?
YES:SET/NO:STOP
4 Press {SET} again to print the Quick Setup
Guide.
L If you do not wish to print it, press
{STOP}.
5 Press {A} or {B} repeatedly to display the
following.
SELECT A SETUP
=TAM/FAX
[ ]
6 Press {SET}.
7 Press {MENU}.
Note:
L You can change the ring setting in TAM/FAX
mode (feature #06 on page 69, or page 75).
2.5.3 How to receive calls
When receiving calls, the unit works as a fax and
answering machine.
L If the call is a phone call, the unit will record a
voice message automatically.
For Fax Advantage assistance, call 1-800-435-7329.
22
2. Preparation
7 Press {SET}.
2.6 Case 2: Distinctive
Ring (1 phone line with 2
or more phone numbers)
8 Press {MENU}.
Note:
L You can change the ring setting in TAM/FAX
mode (feature #06 on page 69, or page 75).
2.6.1 Your situation
2.6.3 How to receive calls
You wish to use this unit to receive faxes using
one phone number and to handle phone calls
using another phone number. You must get an
additional phone number by subscribing to your
telephone company’s Distinctive Ring service.
L Distinctive Ring service may be called Identa
Ring service. The name of the service
If the number assigned for phone calls is called,
the fax machine will ring and record a voice
message automatically.
If the number assigned for fax is called, the fax
machine will ring and start fax reception
automatically.
depends on the telephone company.
If you subscribe to three or more phone
numbers on a single telephone line
Each phone number will be assigned a different
ring pattern by the phone company.
2.6.2 How to setup
To use one number for fax, program the ring
pattern assigned for fax (feature #32 on page 57)
by referring to the ring pattern table (page 56).
ON
{SET}
{STOP}
{MENU}
{A}{B}
1 Subscribe to Distinctive Ring service with
your local telephone company to get a new
phone number.
2 Press {MENU}.
3 Press {#} then {0}{0}.
QUICK SETUP
PRESS SET
4 Press {SET}.
PRINT SETUP?
YES:SET/NO:STOP
5 Press {SET} again to print the Quick Setup
Guide.
L If you do not wish to print it, press
{STOP}.
6 Press {A} or {B} repeatedly to display the
following.
SELECT A SETUP
=DIST. RING [ ]
For Fax Advantage assistance, call 1-800-435-7329.
23
2. Preparation
5 Press {A} or {B} repeatedly to display the
following.
2.7 Case 3: TEL ONLY
SELECT A SETUP
=TEL ONLY
[ ]
2.7.1 Your situation
6 Press {SET}.
You wish to use the fax machine and an
extension telephone in a different room. Most
incoming calls are phone calls and the fax
machine is seldom used for fax reception.
L The AUTO ANSWER indicator turns OFF.
7 Press {MENU}.
2.7.3 How to receive calls
You can receive a fax with the base unit, handset
or an extension telephone.
2.7.2 How to setup
With the base unit
1 Press {DIGITAL SP-PHONE} to answer the
OFF
call.
2 When:
–
–
–
document reception is required,
a fax calling tone (slow beep) is heard, or
no sound is heard,
press {FAX/START}.
L The fax machine will start fax reception.
With the handset
{FAX/START}
{MENU}
{A}{B}
{SET}
1 Lift the handset and press {TALK} or {SP-
{DIGITAL SP-PHONE}
PHONE} to answer the call.
{STOP}
2 When:
–
–
–
document reception is required,
a fax calling tone (slow beep) is heard, or
no sound is heard,
press {*}{#}{9} (default fax activation
code) firmly.
L The fax machine will start fax reception.
base unit.
{TALK}
Note:
{SP-PHONE}
L To receive fax documents using the handset,
you must set the remote fax activation to ON
(feature #41 on page 71) beforehand.
1 Press {MENU}.
With an extension telephone
2 Press {#} then {0}{0}.
QUICK SETUP
Important:
L Use a touch tone telephone as the
extension telephone.
PRESS SET
1 When the extension telephone rings, lift the
3 Press {SET}.
handset of the extension telephone.
PRINT SETUP?
YES:SET/NO:STOP
2 When:
–
–
–
document reception is required,
a fax calling tone (slow beep) is heard, or
no sound is heard,
4 Press {SET} again to print the Quick Setup
Guide.
L If you do not wish to print it, press
press *#9 (default fax activation code)
firmly.
{STOP}.
3 Replace the handset.
For Fax Advantage assistance, call 1-800-435-7329.
24
2. Preparation
Note:
L To receive fax documents using the
extension telephone, you must set the
remote fax activation to ON (feature #41 on
page 71) beforehand.
For Fax Advantage assistance, call 1-800-435-7329.
25
2. Preparation
2.8 Case 4: FAX ONLY
2.8.1 Your situation
You wish to use the fax machine only for fax
reception/transmission.
2.8.2 How to setup
ON
{SET}
{STOP}
{MENU}
{A}{B}
1 Press {MENU}.
2 Press {#} then {0}{0}.
QUICK SETUP
PRESS SET
3 Press {SET}
PRINT SETUP?
YES:SET/NO:STOP
4 Press {SET} again to print the Quick Setup
Guide.
L If you do not wish to print it, press
{STOP}.
5 Press {A} or {B} repeatedly to display the
following.
SELECT A SETUP
=FAX ONLY
[ ]
6 Press {SET}.
7 Press {MENU}.
Note:
L You can change the ring setting in feature
#06 (page 69).
2.8.3 How to receive faxes
Just leave it. When the other party sends a fax,
the fax machine will receive it automatically.
For Fax Advantage assistance, call 1-800-435-7329.
26
2. Preparation
Help Button
Vo lu me
2.9 Base unit help function
2.10 Adjusting handset
volume
The unit contains helpful information which can
be printed for quick reference.
Send guide:
How to send faxes. (The information is
announced by a voice guide and is not printed
out.)
Basic settings:
How to set the date, time, your logo and fax
number.
{SAVE}
{>}{e}{v}
Feature list:
How to program the features.
TAM operation:
How to use the answering machine.
{CONF/FUNCTION}
Fax sending/receiving:
Help with problems sending/receiving faxes.
2.10.1 Ringer volume
4 levels (high/medium/low/off) are available.
Copier:
How to use the copier function.
Make sure the handset is not being used.
1 Press {CONF/FUNCTION}.
Q and A:
Frequently asked questions and answers.
2 Scroll to “Ringer setting” by pressing
{v} or {e}, and press {>}.
Errors:
Explanation of error messages shown on the
display.
3 Press {>} at “Ringer volume”.
4 Press {v} or {e} to select the desired
Reports:
List of available reports.
volume.
5 Press the right soft key ({SAVE}).
Caller ID:
How to use the Caller ID features.
To turn the ringer OFF
Press {v} repeatedly until “Off ?” is displayed
in step 4.
L If set to OFF, the handset will not ring for
external calls, and for internal calls it will ring
at the low level.
L To turn the ringer back ON, press {e} in step
4.
Note:
L To adjust the ringer volume for the 2-way
radio mode, see page 49.
{SET}
{<}{>}
{HELP}
Ringer tone
L You can select the handset ringer tone from
one of 6 patterns for external calls (page 74).
1 Press {HELP}.
2 Press {<} or {>} repeatedly to display the
desired item.
2.10.2 Handset receiver volume
3 levels (high/medium/low) are available.
While using {TALK} or
3 Press {SET}.
L The selected item will be printed.
{INTERCOM/TRANSFER}, press {v} or {e}.
2.10.3 Speaker volume
6 levels (high to low) are available.
While using {SP-PHONE}, press {v} or {e}.
For Fax Advantage assistance, call 1-800-435-7329.
27
2. Preparation
2.11.4 Answering machine
volume
9 levels (high to off) are available.
While listening to recorded messages, press
{A} or {B}.
2.11 Adjusting base unit
volume
{SET}
{A}{B}
2.11.1 Ringer volume
4 levels (high/medium/low/off) are available.
While the unit is idle, press {A} or {B}.
L If any documents are in the document
entrance, you cannot adjust the ringer
volume. Confirm that there are no documents
in the entrance.
To turn the ringer OFF
1 Press {B} repeatedly to display the
following.
RINGER OFF= OK?
YES:SET/NO:STOP
2 Press {SET}.
RINGER OFF
L If set to OFF, the base unit will not ring for
external calls, and for internal calls it will ring
at the low level.
Ringer tone
L You can select the base unit ringer tone from
one of 6 patterns for external calls (feature
#17 on page 69).
2.11.2 Speaker volume
8 levels (high to low) are available.
While using the speakerphone, press {A} or
{B}.
2.11.3 Fax voice guidance
volume
9 levels (high to off) are available.
While listening to fax voice guidance, press
{A} or {B}.
For Fax Advantage assistance, call 1-800-435-7329.
28
2. Preparation
Initial Programming
2. Press {*} repeatedly to display “PM”.
2.12 Date and time
Date and time can be set using either the
handset or the base unit.
2.12.1 Using the handset
6 Press the right soft key ({SAVE}).
L If 3 beeps sound, the setting is not
correct. Start again from step 4.
7 Press {OFF} to exit the program.
{SAVE}
To check the date and time
Repeat steps 1 to 3.
L The date and time will be displayed. When
finished, press {OFF}.
{>}{e}{v}
{OFF}
2.12.2 Using the base unit
{CONF/FUNCTION}
Make sure the base unit and the handset are
not being used.
1 Press {CONF/FUNCTION}.
2 Scroll to “Date and time” by pressing {v}
or {e}.
{SET}
{MENU}
{<}{>}
3 Press {>}.
1 Press {MENU}.
L The cursor (|) will appear on the display.
SYSTEM SETUP
PRESS NAVI.[( )]
2 Press {<} or {>} repeatedly to display the
following.
SET DATE & TIME
PRESS SET
4 Enter the 4-digit year, and 2 digits each for
the month and day (8 digits in all).
Example: 2003 August 10
3 Press {SET}.
L The cursor (|) will appear on the display.
Press {2}{0}{0}{3}, then {0}{8} {1}{0}.
M:|01/D:01/Y:03
TIME: 12:00AM
4 Enter 2 digits each for month, day and year.
Example: August 10, 2003
Press {0}{8} {1}{0} {0}{3}.
M:08/D:10/Y:03
TIME: |12:00AM
5 Enter the current 4-digit hour/minute. Press
{*} to select “AM” or “PM”.
5 Enter the current 4-digit hour/minute. Press
Example: 10:15 PM (12 hour clock entry)
{*} to select “AM” or “PM”.
1. Press {1}{0}{1}{5}.
For Fax Advantage assistance, call 1-800-435-7329.
29
2. Preparation
Example: 10:15 PM (12 hour clock entry)
1. Press {1}{0} {1}{5}.
2.13 Your logo
M:|08/D:10/Y:03
TIME: 10:15AM
The logo can be your company, division or name.
2. Press {*} repeatedly to display “PM”.
M:|08/D:10/Y:03
TIME: 10:15PM
6 Press {SET}.
L The next feature will be displayed.
L If 3 beeps sound, the setting is not
correct. Start again from step 4.
7 Press {MENU} to exit the program.
Note:
{STOP}
{MENU}
L The date and time will be printed on each
page transmitted from your unit.
L The accuracy of the clock is approximately
60 seconds a month.
{SET} {<}{>}{A}{B}
1 Press {MENU}.
SYSTEM SETUP
PRESS NAVI.[( )]
To correct a mistake
Press {<} or {>} to move the cursor to the
incorrect number, and make the correction.
2 Press {<} or {>} repeatedly to display the
following.
YOUR LOGO
PRESS SET
For Caller ID service users (page 40)
L Caller ID will reset the clock after the first ring
if the adjusted time is incorrect.
L If the time has not previously been set, Caller
ID will not adjust the clock.
3 Press {SET}.
LOGO=|
L Caller ID will automatically adjust the clock
for daylight saving time.
4 Enter up to 30 characters for your logo. See
the character table on page 30 for details.
5 Press {SET}.
L The next feature will be displayed.
6 Press {MENU} to exit the program.
Note:
L Your logo will be printed on each page
transmitted from your unit.
To select characters with the dialing button
Buttons
Characters
{1}
#
/
&
1
b
e
h
k
’
(
)
@
,
–
.
{2}
{3}
{4}
{5}
a
d
g
j
c
f
i
A
D
G
J
B
E
H
K
C
F
I
2
3
4
5
l
L
For Fax Advantage assistance, call 1-800-435-7329.
30
2. Preparation
Buttons
{6}
Characters
Display order of characters
m n
o
r
M N
O
Q
V
6
Lower-case
alphabet
{7}
p
t
q
u
x
s
T
z
P
U
R
8
S
Z
7
9
: Pressing {A}
{8}
v
y
Number
Symbol
{9}
w
0
W X
Y
: Pressing {B}
{0}
(Space)
{STOP}
Delete button
Capital
alphabet
Note:
L To enter another character located on the
same dialing button, press {>} to move the
cursor to the next space.
To enter your logo
Example: “BILL”
1. Press {2} 5 times.
LOGO=|B
2. Press {4} 6 times.
LOGO=B|I
3. Press {5} 6 times.
LOGO=BI|L
4. Press {>} to move the cursor to the next
space and press {5} 6 times.
LOGO=BILL|
To correct a mistake
1. Press {<} or {>} to move the cursor to the
incorrect character.
2. Press {STOP}.
L To erase all of the digits, press and hold
{STOP}.
3. Enter the correct character.
To select characters using {A} or {B}
Instead of pressing the dialing buttons, you can
select characters using {A} or {B}.
1. Press {A} or {B} repeatedly to display the
desired character.
2. Press {>} to move the cursor to the next
space.
L The character displayed is selected.
3. Return to step 1 to enter the next character.
For Fax Advantage assistance, call 1-800-435-7329.
31
2. Preparation
Option
2.14 Your fax number
2.15 Registration of
additional handsets
You can expand this unit by adding up to 7
additional handsets. A maximum of 8 handsets
can be registered at the base unit. Generally a
maximum of 3 extensions can operate at a time.
If 3 other extensions are in use, such as
conducting an external/internal call, you may not
be able to use your unit.
{STOP}
{MENU}
{<}{>}
{SET}
1 Press {MENU}.
SYSTEM SETUP
PRESS NAVI.[( )]
2 Press {<} or {>} repeatedly to display the
following.
YOUR FAX NO.
PRESS SET
3 Press {SET}.
L The cursor (|) will appear on the display.
NO.=|
+
4 Enter up to 20 digits for your fax number.
Up to 7 additional handsets can be added.
Example: NO.=1234567|
5 Press {SET}.
L The next feature will be displayed.
6 Press {MENU} to exit the program.
Note:
L Your fax number will be printed on each page
transmitted from your unit.
L The {*} button enters a “+” and the {#}
button enters a space.
L Model shown is KX-TGA270S.
Example: +234 5678
Press {*}{2}{3}{4}{#}{5}{6}{7}{8}.
The included handset is pre-registered and is
assigned the extension number 1, indicated
by “[1]” shown on the display. You do not
need to register this handset.
If you purchase additional handsets (page 9),
you must register each of them at the base unit.
Only one handset can be registered at a time. A
handset will be assigned an extension number
when registered.
To correct a mistake
1. Press {<} or {>} to move the cursor to the
incorrect number.
2. Press {STOP}.
L To erase all of the digits, press and hold
{STOP}.
3. Enter the correct number.
When registering a handset make sure the
base unit and the other handsets are not
For Fax Advantage assistance, call 1-800-435-7329.
32
2. Preparation
being used. Registration must be completed
within 1 minute.
Example: Extension number 2
Note:
handset and press {MUTE} on the base unit.
L To cancel a handset registration, see page
77.
{MUTE}
unit of the same model, see page 77.
L The maximum number of extensions that can
be used at once may decrease, depending
on the state of usage, such as using the
reception booster mode (page 34), or when
the answering machine is taking a call.
{OK}
{OFF}
The handset display shows the instructions as
follows.
OK
1 Base unit:
Press {MUTE}.
2 Handset:
1. Press the right soft key ({OK}).
2. Wait until a long beep sounds and the
display shows the registered number.
The registration will be complete.
L The registered number “[1]” to “[8]”
will be shown on the top right of the
display.
For Fax Advantage assistance, call 1-800-435-7329.
33
3. Telephone
3MTaeklienpgh
a
o
n
neAnswering Calls
d
L This feature will be OFF after hanging up or
when putting a call on hold (page 34) or
making a conference (page 47).
L The battery life will be shortened using this
feature (page 20).
3.1 Making phone calls
3.1.1 Using the handset
Making hands-free phone calls
1. Lift the handset and press {SP-PHONE}.
2. Dial the telephone number.
3. When the other party answers, talk into the
{MUTE}
microphone.
{<}{>}{e}{v}
4. When finished talking, press {OFF} or place
{TALK}
{OFF}
the handset on the charger.
{SP-PHONE}
{HOLD/CLEAR}
Speakerphone operation
L Adjust the handset speakerphone volume
using {v} or {e}.
L Talk alternately with the caller in a quiet
room.
L If the other party has difficulty hearing you,
press {v} to decrease the speaker
volume.
{PAUSE/REDIAL}
1 Lift the handset and press {TALK}.
IN USE
L If the other party’s voice from the speaker
cuts in/out during a conversation, press
{v} to decrease the speaker volume.
L While talking using {TALK}, you can
switch to a hands-free phone conversation
by pressing {SP-PHONE}. To switch back,
press {TALK}.
PRIVACY
MUTE
2 Dial the telephone number.
the handset on the charger.
Note:
L To use the “PRIVACY” (call privacy) feature
using the soft key (page 10), see page 48.
L To use the “MUTE” and reception booster
features, see the following.
To put a call on hold
Press {HOLD/CLEAR} twice.
L “IN USE” will flash on the display, “Hold” will
be displayed.
L To release the hold, press {TALK} or {SP-
PHONE} on the handset or {DIGITAL SP-
PHONE} on the base unit.
L If you do not press a button for more than 6
minutes, a beep will sound every 30 seconds.
After 4 additional minutes on hold, the call will
be disconnected.
To mute your conversation
You can mute your conversation during a call so
the other party cannot hear you. When the call is
muted, you will be able to hear the other party.
Press the right soft key ({MUTE}) (page 10).
L “MUTE” will flash.
L To release the mute, press the right soft key
({MUTE}).
To redial the last number dialed from the
handset
L When you switch between the receiver and
speaker, the mute will be released.
Press {TALK} or {SP-PHONE} and press
{PAUSE/REDIAL}.
Reception booster feature
This feature allows the handset to improve the
sound quality when using it in an area with
interference.
Press {<} in the talk or speakerphone mode.
L “Booster on” will flash on the display.
L To turn this feature OFF, press {<} or {>}.
To redial using the redial list (Memory
redial)
The last 5 phone numbers dialed from the
handset are stored in the redial list.
1. Press {PAUSE/REDIAL}.
L The last number dialed will be displayed.
34
3. Telephone
2. Press {v} or {e} repeatedly to select the
number.
L “SP-PHONE MUTE” will be displayed.
L To release the mute, press {MUTE}.
L You can also scroll through the list by
pressing {PAUSE/REDIAL}.
L To delete the displayed number, press
{HOLD/CLEAR}.
To put a call on hold
Press {HOLD}.
L “HOLD” will be displayed.
L To release the hold, press {DIGITAL SP-
PHONE} on the base unit or press {TALK} or
{SP-PHONE} on the handset.
L If you do not press a button for more than 6
minutes, a beep will sound every 30 seconds.
After 4 additional minutes on hold, the line
will be disconnected.
L To exit the list, press {OFF}.
3. Press {TALK} or {SP-PHONE}.
3.1.2 Using the base unit
To redial the last number dialed from the
base unit
Press {DIGITAL SP-PHONE}, then press
{REDIAL/PAUSE}.
3.2 Answering phone calls
3.2.1 Using the handset
{HOLD} {A}{B}
{MUTE}
{DIGITAL SP-PHONE}
{REDIAL/PAUSE}
{TALK}
{OFF}
{SP-PHONE}
1 Press {DIGITAL SP-PHONE}.
2 Dial the telephone number.
L When the other party answers, talk into
the microphone.
3 When finished talking, press {DIGITAL SP-
1 Lift the handset and press {TALK}.
L You can also answer a call by pressing
any dialing button {0} to {9}, {*}, or {#}
(Any key talk feature).
PHONE}.
Speakerphone operation
L Adjust the base unit speaker volume using
{A} or {B}.
L Talk alternately with the caller in a quiet
room.
2 When finished talking, press {OFF} or place
the handset on the charger.
L If the other party has difficulty hearing you,
press {B} to decrease the speaker
volume.
L If the other party’s voice from the speaker
cuts in/out during a conversation, press
{B} to decrease the speaker volume.
Answering phone calls hands-free
1. Lift the handset and press {SP-PHONE},
and talk into the microphone.
2. When finished talking, press {OFF} or place
the handset on the charger.
Auto talk feature (Handset)
To mute your conversation
This feature allows you to answer a call by simply
lifting the handset off the charger, without
pressing {TALK} or {SP-PHONE}. The default
You can mute your conversation during a call so
the other party cannot hear you. When the call is
muted, you will be able to hear the other party.
Press {MUTE}.
35
3. Telephone
setting is OFF. To activate this feature, see page
74.
3.3.1 Using the handset
3.2.2 Using the base unit
{SAVE}
{<}{>}{v}
{OFF}
{HOLD/CLEAR}
{CONF/FUNCTION}
Make sure the handset is not being used.
1 Press {CONF/FUNCTION}.
2 Press {>} at “Save directory”.
{DIGITAL SP-PHONE}
1 Press {DIGITAL SP-PHONE} and talk into
3 Enter up to 16 characters for a name. See
the microphone.
the character table on page 36 for details.
2 When finished talking, press {DIGITAL SP-
4 Press {v}.
PHONE}.
Automatic Dialing
5 Enter up to 22 digits for the telephone
number.
3.3 Storing names and
telephone numbers into
the navigator directory
6 Press {v}.
7 Press the right soft key ({SAVE}).
L To program other items, repeat steps 2 to
7.
You can make a call or send a fax to a person
each have their own individual directories, up to
50 names and phone numbers each, and you
can copy directory items from one extension to
another (page 39). When the system has
additional handsets (page 32), each handset
can have its own directory. To use a directory,
first store the items, then see page 37 to make a
phone call.
8 Press {OFF}.
To select characters with the dialing button
Buttons
Characters
{1}
#
/
&
1
b
e
h
k
’
(
)
@
,
–
.
{2}
{3}
{4}
{5}
{6}
{7}
{8}
{9}
a
d
g
j
c
f
A
D
G
J
B
E
H
K
N
P
U
C
F
I
2
3
4
5
6
R
8
Y
i
l
L
m
p
t
n
q
u
x
o
r
M
s
O
Q
V
S
Z
7
9
v
y
T
z
w
W X
36
3. Telephone
directory. If you cannot solve a problem, call
this number from the base unit (page 38). If
not needed, you can erase it (page 38).
L You can confirm the stored items by printing
the telephone number list (page 93).
Buttons
Characters
(Space)
Delete button
{0}
0
{HOLD/
CLEAR}
Note:
Note:
L If “SPACE= 5 DIRS.” is displayed only 5
more items can be stored.
L To enter another character located on the
same dialing button, press {>} to move the
cursor to the next space.
To correct a mistake
1. Press {<} or {>} to move the cursor to the
To correct a mistake
incorrect character/number.
1. Press {<} or {>} to move the cursor to the
2. Press {STOP}.
incorrect character/number.
L To erase all of the digits, press and hold
{STOP}.
2. Press {HOLD/CLEAR}.
L To erase all of the digits, press and hold
{HOLD/CLEAR}.
3. Enter the correct character/number.
3.4 Making a phone call
using the navigator
directory
3.3.2 Using the base unit
L You can also send faxes using the navigator
directory (page 51).
Before using this feature, program the desired
names and telephone numbers into the
navigator directory (page 36, 37).
L Keep the front cover page open for button
locations.
3.4.1 Using the handset
Make sure the handset is not being used.
{STOP}
{MENU}
{<}{>}
1 Press {<} or {>}.
{SET}
2 Press {v} or {e} repeatedly to display the
desired item.
1 Press {MENU} repeatedly to display
“DIRECTORY SET”.
3 Press {TALK} or {SP-PHONE}.
L The unit will start dialing automatically.
DIRECTORY
1 ITEM
To search for a name by initial
Example: “LISA”
3 Enter up to 16 characters for a name (see
page 30 for instructions).
2. Press {v} or {e} to initiate the directory.
4 Press {SET}.
3. Press {5} repeatedly to display any name
with the initial “L” (see the character table,
page 36).
5 Enter up to 22 digits for the telephone
number.
L To search for symbols (not letters or
numbers), press {1}.
6 Press {SET}.
L To program other items, repeat steps 3 to
4. Press {v} repeatedly to display “LISA”.
L To stop the search, press {OFF}.
L To dial the displayed number, press
{TALK} or {SP-PHONE}.
6.
7 Press {MENU}.
Helpful hints:
L For your convenience, HELP-FAX (1-800-
435-7329) has been stored in the base unit
37
3. Telephone
2 Press {A} or {B} repeatedly to display the
3.4.2 Using the base unit
desired item.
1 Press {<} or {>}.
3 Press {MENU}.
2 Press {A} or {B} repeatedly to display the
4 Press {*}.
desired item.
L If you do not need to edit the name, skip
3 Press {DIGITAL SP-PHONE}.
to step 6.
L The unit will start dialing automatically.
5 Edit the name. For further details, see the
storing procedure on page 37.
To search for a name by initial
6 Press {SET}.
Example: “LISA”
number, skip to step 8.
2. Press {A} or {B} to initiate the directory.
7 Edit the telephone number. For further
details, see the storing procedure on page
37.
3. Press {5} repeatedly to display any name
with the initial “L” (see the character table,
page 30).
L To search for symbols (not letters or
numbers), press {1}.
8 Press {SET}.
4. Press {B} repeatedly to display “LISA”.
L To stop the search, press {STOP}.
L To dial the displayed number, press
{DIGITAL SP-PHONE}.
3.6 Erasing a stored item
L Keep the front cover page open for button
locations.
3.6.1 Using the handset
3.5 Editing a stored item
Make sure the handset is not being used.
L Keep the front cover page open for button
1 Press {<} or {>}.
locations.
2 Press {v} or {e} repeatedly to display the
3.5.1 Using the handset
desired item.
Make sure the handset is not being used.
3 Press {HOLD/CLEAR}.
1 Press {<} or {>}.
L To cancel erasing, press {<}.
2 Press {v} or {e} repeatedly to display the
4 Press {HOLD/CLEAR} again.
desired item.
5 Press {OFF}.
L If you do not need to edit the name, skip
to step 5.
3.6.2 Using the base unit
1 Press {<} or {>}.
4 Edit the name. For further details, see the
2 Press {A} or {B} repeatedly to display the
storing procedure on page 36.
desired item.
5 Press {v}.
3 Press {MENU}.
number, skip to step 7.
4 Press {#}.
L To cancel erasing, press {STOP}.
6 Edit the telephone number. For further
details, see the storing procedure on page
36.
5 Press {SET}.
Another method to erase a stored item
7 Press {v}.
1. Press {<} or {>}.
8 Press the right soft key ({SAVE}).
9 Press {OFF}.
2. Press {A} or {B} repeatedly to display the
desired item.
3. Press {ERASE}.
3.5.2 Using the base unit
4. Press {SET}.
1 Press {<} or {>}.
38
3. Telephone
8 Press {OFF}.
Copying all the directory items
3.7 Copying the directory
1 Press {CONF/FUNCTION}.
You can copy one or all of the directory items
between a handset and the base unit or between
two handsets. Items copied to the destination
unit are added to its directory (Phone directory
sharing).
2 Scroll to “Copy directory” by pressing
{v} or {e}, and press {>}.
3 Scroll to “Copy all items” by pressing
{v} or {e}, and press {>}.
L Keep the front cover page open for button
locations.
4 To copy to the base unit, press {0}.
To copy to another handset, enter its
extension number using a dialing button ({1}
to {8}).
Important:
L Make sure the base unit, your handset
and the destination unit are not being
used when copying directory items.
L Once copying has started, do not place
your handset on the charger until it is
complete, otherwise, the operation will be
stopped.
L If an external call is being received during
the directory copy, the copy will be
stopped. You will need to copy the item(s)
again.
L You can also select the extension number
by pressing {v} or {e} (“0” for the base
unit, “1” to “8” for another handset).
5 Press the right soft key ({SEND}).
L The handset display will show the items
being copied and each item’s number.
L When all items have been copied,
“Complete” will be displayed and a beep
will sound.
L The destination unit display will show
“DIRECTORY RECEIVING”, then
“DIRECTORY RECEIVED”.
L To copy items to another extension,
repeat steps 3 to 5.
3.7.1 From a handset to the base
unit or another handset
Copying one directory item
1 Press {CONF/FUNCTION}.
6 Press {OFF}.
2 Scroll to “Copy directory” by pressing
{v} or {e}, and press {>}.
3.7.2 From the base unit to a
handset
3 Press {>} at “Copy 1 item”.
4 To copy to the base unit, press {0}.
To copy to another handset, enter its
extension number using a dialing button ({1}
to {8}).
Copying one directory item
1 Press {MENU}.
2 Press {#}, then {5}{9}.
L You can also select the extension number
by pressing {v} or {e} (“0” for the base
unit, “1” to “8” for another handset).
3 Press {A} or {B} repeatedly to display “1
ITEM”.
4 Press {SET}.
5 Enter the extension number using a dialing
button ({1} to {8}).
6 Press {v} or {e} repeatedly to display the
desired item.
L You can also select the extension number
by pressing {A} or {B} (“1” to “8”).
L To search for the item by initial, see page
37.
7 Press the right soft key ({SEND}).
L When the item has been copied,
“Complete” will be displayed and a beep
will sound.
7 Press {A} or {B} repeatedly to display the
desired item.
L To search for the item by initial, see page
38.
L The destination unit display will show
“DIRECTORY RECEIVING”, then
“DIRECTORY RECEIVED”.
L To copy another item, repeat steps 6 and
7.
8 Press {SET}.
L When the item has been copied,
“COMPLETE” will be displayed and a beep
will sound.
39
3. Telephone
L The destination handset display will show
display one item at a time (page 41). You can
print the Caller ID list (page 93).
L If the unit is connected to a PBX (Private
Branch Exchange) system, you may not
receive the caller information. Consult your
PBX supplier.
“Directory Receiving”, then
“Directory Received”.
L To copy another item, repeat steps 7 and
8.
9 Press {MENU}.
L If the unit cannot receive caller information,
the following will be displayed:
Copying all the directory items
“OUT OF AREA”: The caller dialed from an
area which does not provide Caller ID
service.
1 Press {MENU}.
2 Press {#}, then {5}{9}.
“PRIVATE CALLER”: The caller requested
not to send caller information.
“LONG DISTANCE”: The caller made a long
distance call.
3 Press {A} or {B} repeatedly to display “ALL
ITEMS”.
4 Press {SET}.
L The name display service may not be
available in some areas. For information,
please contact your telephone company.
L If the handset has lost communication with
the base unit when a call is received, caller
handset.
5 Enter the extension number using a dialing
button ({1} to {8}).
L You can also select the extension number
by pressing {A} or {B} (“1” to “8”).
6 Press {SET}.
L The base unit display will show the items
being copied.
L When all items have been copied,
“COMPLETE” will be displayed and a beep
will sound.
L The destination handset display will show
“Directory Receiving”, then
Printing the Caller ID list (Base unit only)
The Caller ID list can be printed manually (page
93) or automatically after every 50 new callers
(feature #26 on page 70).
“Directory Received”.
Call Waiting Caller ID feature
If you subscribe to both Caller ID and Call
Waiting services, when a second call is received
during a conversation, you will hear a call-waiting
tone and the display will show the second caller’s
information.
Press {FLASH/CALL WAIT} to answer the
second call.
L The first call is put on hold and you can
answer the second call.
Caler ID
3.8 Caller ID service
This unit is compatible with the Caller ID
service offered by your local telephone
company. To use this unit’s Caller ID
features, you must subscribe to a Caller ID
service.
Change the following ring setting to 2 or
more rings beforehand.
L To return to the first caller, press
{FLASH/CALL WAIT} again.
–
FAX ring setting (feature #06 on page 69)
Note:
L Keep the front cover page open for button
L The second caller’s information will not be
locations.
displayed when:
–
–
the first call is placed on hold.
the answering machine is recording an
incoming message,
an extension telephone on the same line
is in use, or
3.8.1 How Caller ID is displayed
The calling party’s name or telephone number
will be displayed after the first ring. You then
have the option of whether or not to answer the
call.
–
–
you are sending or receiving a fax
document.
The unit will automatically store caller
information (name, telephone number, date and
time of the call, the number of times called) from
the 50 most recent callers. Caller information is
sorted by the most recent to the oldest call.
When the 51st call is received, the first call is
deleted. Caller information can be viewed on the
L Please contact your telephone company for
details and availability of this service in your
area.
40
3. Telephone
1 Press {v} or {e}.
3.9 Viewing and calling
back using caller
information
Example:
2 Press {v} to search from the most recent
call.
If the unit has received new calls, the following
will be displayed while the unit is not in use:
Press {e} to search from the oldest call.
Handset display:
(When on the
charger)
Example:
P L A Y
3 Press {TALK}, {SP-PHONE}, or the left soft
key ({DIAL}) to return the call.
SP
PRIVACY
Handset display:
(When off the
charger)
L The unit will start dialing automatically.
Note:
L After viewing all of the new caller information,
“Received calls” will disappear.
What “,” means
The display shows a “,” after you have viewed,
answered, or returned this call.
Base unit display:
L If the battery needs to be charged (page 20),
Example:
“Received calls” will not be displayed.
Using caller information, you can easily see who
has called you and return their calls.
Important:
L If the same caller calls again, the call entry
with “,” will be replaced with the new call
entry.
L The base unit and handset (and any
additional handsets) store caller information
viewed, answered, returned, or played back
on one extension, the others will not add a
“,”.
L Returning calls via caller information will
not be possible in the following cases:
–
The telephone number includes data
other than numbers (i.e., * or #).
The caller information does not
include a telephone number.
–
3.9.1 Using the handset
L When a message is played back using a
handset (page 64), a “,” will not be added in
the caller information of the handset.
If the same person calls more than once
Only the date and time of the most recent call will
be stored. The number of times the person
called (“×2” to “×9”) will be displayed.
{EDIT}
{DIAL}
{>}{e}{v}
{TALK}
{OFF}
{SP-PHONE}
Example: The same person called 3 times.
Make sure the handset is not being used.
D I A L
E D I T
41
3. Telephone
L After checking “×2” to “×9” will be replaced
3 Press {DIGITAL SP-PHONE} to call back
the displayed party.
with a “,”.
L The unit will start dialing automatically.
L To send a fax, insert the document FACE
DOWN and press {FAX/START}.
To stop viewing
Press {OFF} after step 2 on page 41.
Note:
L If the unit did not receive name information,
the base unit display will show “NO NAME
RCVD”.
L After viewing all of the new caller information,
You can edit a phone number into one of 3
patterns to call back or store it into the directory.
Make sure the handset is not being used.
Press the right soft key ({EDIT}) repeatedly after
step 2 on page 41. Each time you press {EDIT},
the telephone number will be changed as
follows:
To change the display of the caller
information
Press {CALLER ID} repeatedly after step 2 on
page 42.
1 Local telephone number only
2 Area code – Local telephone number
3 1 – Area code – Local telephone number
L The order in which patterns 1–3 are
displayed depends on how the telephone
L To return a call, press {TALK}, {SP-PHONE}
or the left soft key ({DIAL}).
Example: SAM LEE
11:20A Jul 20
b
1345678
L To store a number in the directory, follow from
step 2 of the handset storing procedure on
page 44.
What “,” means
The display shows a “,” after you have viewed,
answered, or returned this call, or played back
the message (page 62, 64) the caller left for you.
Note:
L If a 7-digit number comes without editing,
“EDIT” will not display with the item and you
cannot edit that 7-digit number.
Example: SAM LEE
11:20A Jul 20 ,
L The unit provides an auto edit feature for
Caller ID numbers. For details, see page 43.
L If the same caller calls again, the call entry
with “,” will be replaced with the new call
entry.
L The base unit and handset (and any
additional handsets) store caller information
individually. When a call or message is
viewed, answered, returned, or played back
on one extension, the others will not add a
“,”.
3.9.2 Using the base unit
{CALLER ID}
L When a message is played back using a
handset, a “,” will not be added in the caller
information of the handset.
If the same person calls more than once
Only the date and time of the most recent call will
be stored. The number of times the person
called (“×2” to “×9”) will be displayed.
{STOP} {A}{B}
{FAX/START}
{DIGITAL SP-PHONE}
1 Press {CALLER ID}.
Example: 10 NEW CALLS
Example: The same person called 3 times.
SAM LEE
10:30P Jul 20 ×3
PRESS NAVI.[+ -]
2 Press {B} to search from the most recent
calls.
with a “,”.
Press {A} to search from the oldest calls.
To stop viewing
Example: SAM LEE
11:20A Jul 20
Press {STOP} after step 2 on page 42.
42
3. Telephone
2 Scroll to “Initial setting” by pressing
To edit a telephone number
{v} or {e}, and press {>}.
You can edit a phone number into one of 3
patterns to call back or store it into the directory.
Press {*} repeatedly after step 2 on page 42.
Each time you press {*}, the telephone number
will be changed as follows:
3 Scroll to “Caller ID edit” by pressing
{v} or {e}, and press {>}.
4 Press {v} or {e} repeatedly to select the
desired setting.
1 Local telephone number only
5 Press the right soft key ({SAVE}).
2 Area code – Local telephone number
3 1 – Area code – Local telephone number
L The order in which patterns 1–3 are
displayed depends on how the telephone
L To return a call, press {DIGITAL SP-
PHONE}.
L To store the number in the directory, follow
from step 3 of the base unit storing procedure
on page 45.
6 Press {OFF}.
3.10.2 Using the base unit
L Keep the front cover page open for button
locations.
1 Press {MENU}.
2 Press {#}, then {7}{5}.
Note:
desired setting.
L If a 7-digit number comes without editing, you
cannot edit that 7-digit number.
L The unit provides an auto edit feature for
Caller ID numbers. For details, see page 43.
4 Press {SET}.
5 Press {MENU}.
Note:
L If you fail to reach your destination when
making a call, the phone number you dialed
might have an incorrect pattern. Edit the
phone number with another pattern (page 42,
43).
L When this feature is set to OFF the unit will
still be able to display Caller ID, but incoming
Caller ID numbers will not be automatically
edited.
L If you move to another area you may need to
turn this feature OFF to erase the previously
edited area codes. To use this feature again,
turn it ON and reprogram the area codes you
want to be edited once again.
3.10 Caller ID number auto
edit feature
This feature allows the unit to automatically edit
incoming phone numbers, and display or store
phone numbers using a preset pattern of your
choosing. (These 3 patterns are explained on
page 42, 43, 1, 2, and 3.) For example, you
may want the unit to ignore the area code of calls
originating from your area code, so that you can
call these numbers without dialing the area code.
Once you have set a telephone number to be
edited according to pattern 1 or 2, all other
numbers from the same area code will be
automatically edited according to the same
pattern. The unit can remember up to 4 area
codes to be edited according to patterns 1 and
2.
3.11 Erasing caller
information
To activate this feature, you must first set this
feature to ON, then make an outgoing call from
the Caller ID list to a number which you have
assigned to one of the auto edit patterns.
This feature can be turned ON using either the
handset or the base unit. The default setting is
ON.
L Keep the front cover page open for button
locations.
3.11.1 Erasing all caller
information
Using the handset
Make sure the handset is not being used.
3.10.1 Using the handset
L Keep the front cover page open for button
locations.
Make sure the handset is not being used.
1 Press {CONF/FUNCTION}.
43
3. Telephone
1 Press {v} or {e}.
–
The caller information does not
include a telephone number.
3.12.1 Into the handset
L Keep the front cover page open for button
locations.
Make sure the handset is not being used.
2 Press {HOLD/CLEAR}.
L To cancel erasing, press {<}, then
{OFF}.
1 Press {v} or {e} repeatedly to display the
desired item.
L If the number requires editing, press the
right soft key ({EDIT}) (page 42).
3 Press {HOLD/CLEAR} again.
Using the base unit
2 Press {>}.
1 Press {MENU} repeatedly to display
L To stop storing, press {<}.
“CALLER SETUP”.
3 Press {>} again.
2 Press {SET}.
L To continue storing other items, repeat
from step 1.
3 Press {SET} again.
L To cancel erasing, press {STOP}, then
{MENU}.
L To exit the programming mode, press
{OFF}.
If there is no name information for the
caller, “Enter name” will be displayed.
4 Press {SET}.
5 Press {STOP}.
3.11.2 Erasing specific caller
information
Using the handset
Make sure the handset is not being used.
1. If a name is not required, press {v}. If a
name is required, enter the name (page
36). When finished, press {v}.
1 Press {v} or {e} repeatedly to display the
desired item.
2 Press {HOLD/CLEAR}.
Example:
L To erase other items, repeat from step 1.
3 Press {OFF}.
Using the base unit
1 Press {CALLER ID}.
Example:
2 Press {A} or {B} repeatedly to display the
desired item.
3 Press {ERASE}.
SAVE
L To erase other items, repeat steps 2 to 3.
4 Press {STOP}.
2. Press the right soft key ({SAVE}).
L To continue storing other items,
repeat from step 1.
L To exit the programming mode, press
{OFF}.
3.12 Storing caller
information into the
navigator directory
3.12.2 Into the base unit
L Keep the front cover page open for button
locations.
Important:
L This feature is not available in the
following cases.
1 Press {CALLER ID}.
2 Press {A} or {B} repeatedly to display the
–
The telephone number includes data
desired item.
other than numbers (i.e., * or #).
44
3. Telephone
3 Press {MENU}.
To page all handsets, press {0}.
L All handsets will beep for 1 minute.
L You can talk with the handset user who
answers first.
4 If a name is required, enter up to 16 digits for
the name (page 30).
5 Press {SET}.
3 When the paged party answers, talk into the
L To edit a number, see page 38.
microphone.
6 Press {SET}.
4 To end the intercom, press {DIGITAL SP-
PHONE} or {LOCATOR/INTERCOM}.
Note:
L To print the Caller ID list, see page 93.
3.13.2 Answering intercom calls
Other features
Handset
3.13 Intercom
When a handset is being paged, it will beep and
display the paging extension’s number.
Example: Base unit is paging handset 1
The intercom feature makes it possible to have
conversations between handsets and with the
base unit, without using the telephone line. To
make an intercom call, one extension must page
(summon) the other by entering its extension
number, shown in the top right of each display.
The base unit’s extension number is 0, and only
the base unit can page all handsets at once. The
extension number of the included handset is 1.
L Keep the front cover page open for button
locations.
PRIVACY
1 Press {TALK}, {SP-PHONE} or
{INTERCOM/TRANSFER} to answer the
page.
2 To end the intercom, press {OFF} or place
3.13.1 Making intercom calls
the handset on the charger.
Handset
Base unit
When the base unit is being paged, it will beep
and display the paging extension’s number.
Example: Handset 1 is paging
1 Press {INTERCOM/TRANSFER}.
2 To page the base unit, press {0}.
L The base unit will beep for 1 minute.
L To stop paging, press {OFF}.
CALL FROM
[ 1
]
To page another handset, enter its
extension number using a dialing button ({1}
to {8}).
1 Press {LOCATOR/INTERCOM} or
L The destination handset will beep for 1
minute.
PHONE} or {LOCATOR/INTERCOM}.
3 When the paged party answers, talk into the
handset.
Note:
L When the ringer volume is OFF (page 27,
28), the handset and the base unit will ring at
the low level when paged.
L You can switch to the speaker by pressing
{SP-PHONE}. To switch back to the
receiver, press {TALK}.
During an intercom call
4 To end the intercom, press {OFF} or place
L If you have difficulty hearing the other
party, decrease the speaker volume.
L If you receive a phone call while talking on
the intercom, you will hear 2 tones (feature
#73 on page 72, or page 74). To answer
the call, if you are using the handset, press
{OFF}, then press {TALK} or {SP-
PHONE}. If you are using the base unit,
press {DIGITAL SP-PHONE} twice.
the handset on the charger.
Base unit
You can also locate a misplaced handset by
paging it (Handset locator).
1 Press {LOCATOR/INTERCOM}.
2 To page one handset, enter its extension
number using a dialing button ({1} to {8}).
L The handset will beep for 1 minute.
L To stop paging, press {DIGITAL SP-
PHONE} or {LOCATOR/INTERCOM}.
45
3. Telephone
displayed. Press {TALK}, {SP-PHONE} or
{INTERCOM/TRANSFER} to answer the
page.
3.14 Transferring a call
Example: Handset 1 is calling
A telephone call can be transferred between two
extensions using the intercom feature.
L Keep the front cover page open for button
locations.
3.14.1 To transfer a call from the
handset
L After the paging party hangs up the call,
you can talk to the outside caller.
1 During a phone call, press
{INTERCOM/TRANSFER}.
–
If the paging party hangs up before you
answer the page, “Incoming call” will be
displayed. Press {TALK} or {SP-PHONE} to
take the transferred call.
L “IN USE” will flash on the display and the
call will be put on hold.
2 To page the base unit, press {0}.
To page another handset, enter its
extension number using a dialing button ({1}
to {8}).
3.14.2 To transfer a call from the
base unit
1 During a phone call, press {TRANSFER}.
Example: Calling a base unit
L The call will be put on hold.
2 To page a handset, enter its extension
number using a dialing button ({1} to {8}).
To page all handsets, press {0}.
L If you do not wish to announce the
transfer, skip to step 4.
L If you do not wish to announce the
transfer, skip to step 4.
3 Wait for the paged party to answer.
L If the paged party does not answer, press
{DIGITAL SP-PHONE} twice to return to
the outside call.
3 Wait for the paged party to answer.
L If the paged party does not answer, press
{TALK} or {SP-PHONE} to return to the
phone call.
4 To complete the transfer, press {DIGITAL
4 To complete the transfer, press {OFF}.
SP-PHONE}.
Note:
To answer a transferred call with the base
unit:
L Even if you call all handsets, only the handset
user who answers first can take the
transferred call.
–
If the paging party announces the
transfer, the paging extension’s number is
displayed. Press {DIGITAL SP-PHONE} or
{TRANSFER} to answer the page.
Example: Handset 1 is calling
To answer a transferred call with the
handset:
–
If the paging party announces the
transfer, the paging extension’s number is
displayed. Press {TALK}, {SP-PHONE} or
{INTERCOM/TRANSFER} to answer the
page.
CALL FROM
[ 1
]
L After the paging party hangs up the call,
you can talk to the outside caller.
Example: Base unit is calling
–
If the paging party hangs up before you
answer the page, “INCOMING CALL” will be
displayed. Press {DIGITAL SP-PHONE} to
take the transferred call.
To answer a transferred call with another
handset:
L After the paging party hangs up the call,
you can talk to the outside caller.
–
If the paging party announces the
transfer, the calling extension will be
46
3. Telephone
–
If the paging party hangs up before you
answer the page, “Incoming call” will be
displayed. Press {TALK} or {SP-PHONE} to
take the transferred call.
L To leave the conference, press {OFF}.
The other two parties can continue the
conversation.
3.15.2 Base unit
During a transfer
1 During an outside call, press
{LOCATOR/INTERCOM}.
L If you do not announce the transfer and
the paged party does not answer within 1
minute after you hang up, your extension
will ring and the transferred call will be
returned to you. If you still do not answer
the call within 4 minutes, the call will be
disconnected. You may answer the call
again by pressing {TALK}, {SP-PHONE}
provided the transfer has not been
answered by another extension. When
answering the call again, you may also
transfer the caller into a mailbox (page
63).
L The call will be put on hold.
2 To page a handset, enter its extension
number using a dialing button ({1} to {8}).
3 When the paged party answers, press
{CONF} on the base unit to make a
conference call.
Example: Conference with handset 1
CONFERENCE
[01
]
L To leave the conference, press {DIGITAL
SP-PHONE}. The other two parties can
continue the conversation.
During a conference call
3.15 Conference
L The phone call can be put on hold by
pressing {HOLD/CLEAR} on the handset or
{HOLD} on the base unit. Internal
A conference call allows two extensions to speak
together with an outside caller. While you are
talking with a caller, page the base unit or a
handset to start the conference call.
L Keep the front cover page open for button
locations.
communications between extensions are not
suspended. Only the person who placed the
call on hold can resume the full conference;
press {CONF/FUNCTION} on the handset or
{CONF} on the base unit.
3.15.1 Handset
L One more extension can join the conference
call (Call share feature, page 47).
1 During a phone call, press
{INTERCOM/TRANSFER}.
L “IN USE” will flash on the display and the
call will be put on hold.
3.16 Call share
2 To page the base unit, press {0}.
This feature allows a handset or the base unit to
join the existing outside call.
OR
To page another handset, enter its
extension number using a dialing button ({1}
to {8}).
L Keep the front cover page open for button
locations.
3.16.1 To join a conversation
(Call share feature)
2 additional extensions can join an existing
phone call, for a total of 4 people (including the
outside caller) taking part in the conference.
3 When the paged party answers, press
{CONF/FUNCTION} on your handset to
make a conference call.
Example: Conference with the base unit
Handset:
Press {TALK} or {SP-PHONE}.
Base unit:
Press {DIGITAL SP-PHONE}.
L You can switch to the speaker by pressing
{SP-PHONE}. To switch back to the
receiver, press {TALK}.
47
3. Telephone
1 Press {MENU}.
3.16.2 To prevent other users
from joining your conversation
(Call privacy feature)
You can turn the feature ON during a call.
2 Press {#}, then {7}{4}.
3 Press {A} or {B} repeatedly to select “ON”.
4 Press {SET}.
Handset:
5 Press {MENU}.
Press the left soft key ({PRIVACY}) during a
phone call.
L “PRIVACY” will be displayed on the first line.
L To turn the feature OFF, press the left soft key
({PRIVACY}) again.
Note:
L You can turn ON the base unit room monitor
feature using the handset (page 76).
3.17.3 Monitoring a room
Base unit:
Using the handset
Press {PRIVACY} during a phone call.
L The PRIVACY indicator turns ON.
L To turn the feature OFF, press {PRIVACY}
again.
1 Press {INTERCOM/TRANSFER}.
2 Press the right soft key ({MONITOR}).
3 To call the base unit, press {0}.
To call another handset, enter its extension
number using a dialing button ({1} to {8}).
L Your handset will start to monitor the
room through the destination unit.
L “Room monitor”, then the duration time
will be displayed on the handset.
L To monitor from the speaker, press {SP-
PHONE}. To switch back to the receiver,
press {TALK}.
Note:
L This feature will return to OFF after you hang
up the call.
3.17 Room monitor feature
This feature allows you to listen in on a room
where a handset or base unit is located. The
monitored extension will not ring, allowing you to
easily monitor, for example, a baby’s room from
different areas of the house. If you want to
prevent your unit from being monitored by other
extensions, leave this feature OFF (default
setting). An extension currently in use cannot be
monitored.
L The monitored unit will display “ROOM
MONITOR”.
4 To end monitoring, press {OFF}.
L The base unit user can stop being
monitored by pressing
{LOCATOR/INTERCOM} or {DIGITAL
SP-PHONE}. The monitored handset
user can stop being monitored by
pressing {OFF}.
L Keep the front cover page open for button
locations.
3.17.1 Turning ON the room
monitor feature (Handset)
This allows the handset to be monitored.
Using the base unit
1 Press {LOCATOR/INTERCOM}, then press
{MUTE}.
Make sure the handset is not being used.
2 To call the handset, enter its extension
number using a dialing button ({1} to {8}).
L The base unit will start to monitor the
room through the handset.
1 Press {CONF/FUNCTION}.
2 Scroll to “Initial setting” by pressing
{v} or {e}, then press {>}.
L “ROOM MONITOR” will be displayed on the
base unit.
L The monitored unit will display “Room
monitor” then the duration time.
3 Scroll to “Room monitor” by pressing {v}
or {e}, then press {>}.
4 Press {v} or {e} to select “On”.
5 Press the right soft key ({SAVE}).
6 Press {OFF}.
3 To end monitoring, press
{LOCATOR/INTERCOM} or {DIGITAL SP-
PHONE}.
L The monitored handset user can stop
being monitored by pressing {OFF}.
3.17.2 Turning ON the room
monitor feature (Base unit)
This allows the base unit to be monitored.
48
3. Telephone
Note:
2. Press {v} or {e} repeatedly to select
L If the room monitor feature of the destination
unit is OFF, “DENIED” will be displayed and
busy tone will sound.
“Off”.
3. Press the right soft key ({SAVE}).
3.18.2 To call another handset
Make sure the mode is ON on both your
handset and the destination handset, and the
displays show “2Way radio mode”.
3.18 2-way radio
communication (when the
system has additional
handsets)
1 Press {TALK}, {SP-PHONE} or
{INTERCOM/TRANSFER}.
2 Enter an extension number using a dialing
button ({1} to {8}).
If you purchase additional handsets (page 9),
you can use two handsets in 2-way radio mode,
which allows the two handsets to communicate
with each other completely independent of the
base unit. To use this feature, this 2-way radio
mode must be turned ON for both handsets.
Once the mode is ON, the handset can be
used only to talk in 2-way radio mode, and
the following features cannot be used:
L The called handset will ring for 1 minute.
L To stop calling, press {OFF}.
3 When the called party answers, talk into the
handset.
L You can switch to the receiver or the
speaker by pressing {TALK} or {SP-
PHONE}.
–
Making/answering external and internal
calls
4 To end the conversation, press {OFF}.
–
Searching caller information or the
directory
Programming
Accessing mailboxes to listen to
messages
Receiving Caller ID information
To adjust the ringer volume for 2-way radio
mode (high/medium/low/off)
While the handset is not in use, press {v} or
{e}.
L To turn the ringer OFF, press {v} repeatedly
until “Off” is displayed. “Ringer off” will
be displayed.
–
–
–
After using 2-way radio mode, remember to
turn the mode OFF, otherwise battery life
(page 20) will be shortened.
3.18.3 To answer a call
L Keep the front cover page open for button
locations.
1 Press {TALK}, {SP-PHONE} or
{INTERCOM/TRANSFER} to answer the
call.
3.18.1 To turn the 2-way radio
mode ON
Make sure the handset is not being used.
2 To end the conversation, press {OFF}.
1 Press {CONF/FUNCTION}.
2 Scroll to “2Way radio mode” by pressing
{v} or {e}, then press {>}.
3 Press {v} or {e} repeatedly to select “On”.
4 Press the right soft key ({SAVE}).
L The display will show “2Way radio
mode”.
To turn the mode OFF
Place the handset on the charger.
L “2Way radio mode” will disappear and the
mode will turn OFF.
L You can also turn OFF the mode as follows:
1. Press {CONF/FUNCTION}.
49
4. Fax
4SeFnadxing Faxes
–
“PHOTO”: For originals containing
photographs, shaded drawings, etc.
4.1 Sending a fax manually
L Using the “FINE”, “SUPER FINE” and
“PHOTO” settings will increase transmission
time.
1
L If the resolution setting is changed during
feeding, it will be effective from the next page.
To redial the last number
1. Press {REDIAL/PAUSE}.
2. Press {FAX/START}.
L If the line is busy, the unit will automatically
redial the number up to 2 times.
2
L To cancel redialing, press {STOP}.
To send more than 10 pages at a time
Insert the first 10 pages of the document. Add
the other pages (up to 10 at a time) before the
last page feeds into the unit.
{HELP}
Pre-dialing a fax number
You can dial the fax number first before inserting
the document. This is convenient if you need to
refer to the document for the other party’s fax
number.
{STOP} {A}{B}
{FAX/START} {DIGITAL SP-PHONE}
{SET}
{REDIAL/PAUSE}
1. Enter the fax number.
2. Insert the document.
1 Adjust the width of the document guides (1)
to the size of the document.
2 Insert the document (up to 10 pages) FACE
DOWN (2) until a single beep is heard and
the unit grasps the document.
Sending from memory (Quick scan feature)
You can scan the document into memory before
sending it. To use this feature, activate feature
#34 (page 70).
3 If necessary, press {A} or {B} repeatedly to
select the desired resolution.
1. Insert the document.
2. Enter the fax number.
3. Press {FAX/START}.
4 Press {DIGITAL SP-PHONE}.
5 Dial the fax number.
6 When a fax tone is heard:
L The document will be fed into the unit and
scanned into memory. The unit will then
transmit the data. If the document exceeds
the memory capacity, transmission will be
canceled and this feature will be turned OFF
automatically. You must transmit the entire
document manually.
L This feature cannot be used if {DIGITAL SP-
PHONE}, {TALK} or {SP-PHONE} is
pressed.
Press {FAX/START}.
When the other party answers your call:
Ask them to press their start button. When
the fax tone is heard, press {FAX/START}.
To select the resolution
Select the desired resolution according to the
type of document.
–
“STANDARD”: For printed or typewritten
originals with normal-sized characters.
“FINE”: For originals with small printing.
“SUPER FINE”: For originals with very small
printing. This setting only works with other
compatible fax machines.
To stop transmission
–
–
Press {STOP}.
50
4. Fax
Effective scanning area
L Shaded area (1) will be scanned.
Sending a fax with the voice guide
You can send documents by following the voice
guide.
2 mm
(
1/16"
)
1. Press {HELP} 2 times.
2. Press {SET}.
1
3. Follow the voice guide.
L After transmission, the voice guide will turn
OFF automatically.
2 mm
4 mm
4 mm
(
5/32"
)
Sending report for confirmation
A sending report provides you with a printed
record of transmission results. To use this
feature, activate feature #04 (page 68). For an
208 mm(8 3/16"
)
1
216 mm(8 /2")
Document weight
L Single sheet:
Journal report
45 g/m2 to 90 g/m2 (12 lb. to 24 lb.)
L Multiple sheets:
record of the 30 most recent faxes. To print it
manually, see page 93. To print it automatically
after every 30 new fax communications, activate
feature #22 (page 69). For an explanation of
error messages, see page 79.
60 g/m2 to 80 g/m2 (16 lb. to 21 lb.)
Note:
L Remove clips, staples or other fasteners.
L Do not send the following types of
documents: (Use copies for fax
transmission.)
–
Chemically treated paper such as carbon
or carbonless duplicating paper
Electrostatically charged paper
Badly curled, creased or torn paper
Paper with a coated surface
4.2 Documents you can
send
–
–
–
–
–
Minimum document size
Paper with a faint image
Paper with printing on the opposite side
that can be seen through the other side,
such as newsprint
L Check that ink, paste or correction fluid has
dried completely.
L To transmit a document with a width of less
than 210 mm (81/4"), we recommend using a
copy machine to copy the original document
onto A4 or letter-sized paper, then
128 mm
(5")
Maximum document size
transmitting the copied document.
the navigator directory
Before using this feature, program the desired
names and telephone numbers into directory
(page 37).
216 mm
(8 1/2")
L Keep the front cover page open for button
locations.
1 Adjust the width of the document guides to
the size of the document.
51
4. Fax
DOWN until a single beep is heard and the
unit grasps the document.
Note:
L If you program the wrong item, press {STOP}
after step 4 to erase the item.
L Confirm the stored items by printing a
broadcast programming list (page 93).
3 If necessary, press {A} or {B} repeatedly to
select the desired resolution (page 50).
4.4.2 Adding a new item into the
broadcast memory
After initial programming, you can add new items
(up to a combined total of 20).
4 Press {>}.
5 Press {A} or {B} repeatedly to display the
desired item and press {FAX/START}.
Fax auto redial
1 Press {<} or {>}.
If the line is busy or if there is no answer, the unit
will automatically redial the number up to 2
times.
2 Press {A} or {B} repeatedly to display
“<BROADCAST>”.
L To cancel redialing, press {STOP}.
3 Press {MENU}.
4 Press {*}.
If your unit does not send a fax
correctly, and that the number is a fax
number.
L Confirm that the other party’s fax machine is
answering by turning on the connecting tone
feature (feature #76 on page 72).
5 Press {A} or {B} repeatedly to display the
desired item.
6 Press {SET}.
L To add other items, repeat steps 5 and 6
(up to 20 items).
4.4.3 Erasing a stored item from
the broadcast memory
transmission
1 Press {<} or {>}.
37) into the broadcast memory, you can send the
same document to multiple parties (up to 20).
Your programmed items will remain in the
broadcast memory, allowing frequent re-use.
See page 52 for broadcast transmission
instructions.
2 Press {A} or {B} repeatedly to display
“<BROADCAST>”.
3 Press {MENU}.
4 Press {#}.
5 Press {A} or {B} repeatedly to display the
desired item you want to erase.
L Keep the front cover page open for button
locations.
L To cancel erasing, press {STOP}.
4.4.1 Programming items into
the broadcast memory
6 Press {SET}.
7 Press {SET} again.
1 Press {MENU} repeatedly to display
L To erase other items, repeat steps 5 to 7.
“DIRECTORY SET”.
8 Press {STOP} to exit the program.
2 Press {#}.
4.4.4 Sending the same
document to pre-programmed
parties
L The number in brackets indicates the
number of registered items.
3 Press {A} or {B} repeatedly to display the
desired item.
1 Insert the document FACE DOWN.
4 Press {SET}.
2 If necessary, press {A} or {B} repeatedly to
L To program other items, repeat steps 3
and 4 (up to 20 items).
select the desired resolution (page 50).
3 Press {>}.
5 Press {SET}.
52
4. Fax
Receiving Faxes
4 Press {A} or {B} repeatedly to display
“<BROADCAST>”.
4.5 Receiving a fax
manually (AUTO ANSWER
OFF)
5 Press {SET}.
L The document will be fed into the unit and
scanned into memory. The unit will then
transmit the data to each party, calling
each number sequentially.
4.5.1 Activating TEL mode
L After transmission, the stored document
will be erased automatically, and the unit
will automatically print a broadcast
sending report.
Note:
L If you select “FINE”, “SUPER FINE” or
“PHOTO” resolution, the number of pages that
the unit can transmit will decrease.
L If the document exceeds the memory
capacity, transmission will be canceled.
L If a party is busy or does not answer, it will be
skipped and redialed later up to 2 times.
To send the same document to a one-time
group of items
You can also select a one-time group of parties
to send the same document to. After
transmission, this group will be deleted.
{STOP}
{FAX/START}
1. Insert the document.
2. Press {>}.
{DIGITAL SP-PHONE}
3. Press{A} or {B} repeatedly todisplay“<ONE
TIME BROAD>”.
OFF
4. Press {SET} to start programming the items
you want to transmit to.
5. Press {A} or {B} repeatedly to display the
desired item.
6. Press {SET}.
L To program other items, repeat steps 5
and 6 (up to 20 items).
7. Press {SET} to start transmission to the
{TALK}
programmed items.
{SP-PHONE}
To cancel broadcast transmission
1. Press {STOP} while the unit displays
“BROADCASTING”.
Set the fax machine to TEL mode by pressing
{AUTO ANSWER} repeatedly to display the
following.
L The display will show “SEND
CANCELED?”.
2. Press {SET}.
TEL MODE
L The AUTO ANSWER indicator turns OFF.
53
4. Fax
press *#9 (default fax activation code)
firmly.
How to receive calls/faxes with the base
unit
3. Replace the handset.
1. Press {DIGITAL SP-PHONE} to answer the
L The fax machine will start reception.
call.
Note:
2. When:
L To receive fax documents using the
extension telephone, you must set remote fax
activation to ON (feature #41 on page 71)
beforehand.
–
–
–
document reception is required,
a fax calling tone (slow beep) is heard, or
no sound is heard,
press {FAX/START}.
CONNECTING.....
4.6 Receiving a fax
automatically (AUTO
ANSWER ON)
L The unit will start fax reception.
L If you do not answer the call within 15
rings, the unit will temporarily activate the
answering machine. The greeting
message will then be played and the other
party can then send a fax.
How to receive calls/faxes with the handset
1. Lift the handset and press {TALK} or {SP-
PHONE} to answer the call.
2. When:
–
–
–
document reception is required,
a fax calling tone (slow beep) is heard, or
no sound is heard,
press {*}{#}{9} (default fax activation
code) firmly.
base unit.
Note:
{SET}
{A}{B}
L To receive fax documents using the handset,
you must set remote fax activation to ON
(feature #41, page 71) beforehand.
To stop receiving
ON
Press {STOP}.
4.6.1 Activating TAM/FAX mode
How to receive faxes with an extension
telephone
You can receive fax documents using an
1 Set feature #77 to “TAM/FAX” (page 73)
beforehand.
extension telephone.
2 Press {AUTO ANSWER} repeatedly to
Important:
L Use a touch tone telephone as the
extension telephone.
display the following.
TAM/FAX MODE
2 RINGS
1. When the extension telephone rings, lift the
L The unit announces “Answer set” and the
current day and time.
L The unit will announce the remaining
recording time if it is less than 5 minutes.
L The display will show the ring setting in
TAM/FAX mode. If you wish to change it,
handset of the extension telephone.
2. When:
–
–
–
document reception is required,
a fax calling tone (slow beep) is heard, or
no sound is heard,
54
4. Fax
press {A} or {B} repeatedly to display
the desired setting, and press {SET}.
L The AUTO ANSWER indicator turns ON.
messages will be displayed.
hang up when you hear the 3rd ring, because
it indicates there are no new messages. You
will not pay for the call.
Note:
L If you set to “5”, “6” or “7”, receiving faxes
Note:
may not be possible.
L The maximum recording time allowed for
on page 69, or page 75).
L While an incoming call is being recorded, you
can monitor it through the speaker. If this
OFF (page 72).
4.6.2 Activating FAX ONLY mode
1 Set feature #77 to “FAX ONLY” (page 73)
beforehand.
2 Press {AUTO ANSWER} repeatedly to
display the following.
L If the unit announces “Memory full” and “ALL
MAILBOX FULL” is displayed on the base
unit, erase unnecessary messages (page 63,
65).
FAX ONLY MODE
3 RINGS
L The display will show the ring setting in
FAX ONLY mode. If you wish to change it,
press {A} or {B} repeatedly to display
the desired setting, and press {SET}.
L The AUTO ANSWER indicator turns ON.
How to receive calls
When receiving calls, the unit works as a fax
and/or answering machine.
L If the call is a phone call, the unit will record a
voice message automatically.
L If a fax calling tone is detected, the unit will
receive a fax automatically.
How to receive calls
When receiving calls, the unit will automatically
answer all calls and only receive fax documents.
Receiving a voice message and fax
document in one call
The caller can leave a voice message and send
a fax document during the same call. Inform the
caller of the following procedure beforehand.
1. The caller calls your unit.
L The answering machine will answer the
call.
2. The caller can leave a message after the
greeting message.
3. The caller presses *9.
L The unit will activate the fax function.
4. The caller presses the start button to send a
document.
Changing the ring setting in TAM/FAX
mode
“7” or “TOLL SAVER”. This setting can be
changed by feature #06 on page 69, or page 75.
–
“TOLL SAVER”: When you call the unit from a
remote location to listen to new messages
(page 66), the number of times the unit rings
will tell you if there are any new voice
messages. The unit will answer on the 2nd
ring when there is at least one new recorded
message. The unit will answer on the 4th ring
when there are no new recorded messages.
If you do not want to listen to old messages,
55
5. Distinctive Ring
5DiDstiisntcinticvteivRe iRnging
How to receive calls
If the incoming call is for the fax number, the fax
machine will ring with the assigned ring pattern
and automatically start fax reception.
If the incoming call is for the phone number:
5.1 Distinctive Ring
service from your phone
company
–
–
–
the fax machine will keep on ringing in TEL
mode.
the fax machine will record a voice message
in TAM/FAX mode.
fax communication will be attempted in FAX
ONLY mode.
This service is convenient if you wish to have a
different number for your fax machine and
telephone, even when you use them on a single
telephone line.
Distinctive Ring is a service offered by your local
telephone company which allows you to use
several telephone numbers on one telephone
line. When a call is made to one of your phone
numbers, the telephone company sends a ring
pattern to your telephone line to indicate which
number the call is intended for. By setting up this
unit for Distinctive Ring, you can make the fax
machine automatically start fax reception when
a call comes to the fax number.
5.3 Using three or more
phone numbers on a
single telephone line
You may wish to use three or more phone
numbers for a single telephone line to distinguish
which number the call was addressed to. A
different ring pattern must be assigned for each
number.
To use this service, you must subscribe to
the Distinctive Ring service offered by your
local telephone company.
Example: Using three phone numbers
Telephone
number
Ring pattern Use
5.2 Using two or more
phone numbers on a
single telephone line
012 1234
Standard
ring
Personal
012 5678
012 9876
Double ring
Triple ring
Business
Fax
5.2.1 Activating the Distinctive
Ring feature
To use one phone number for the fax, program
the ring pattern assigned for the fax in feature
#32 (page 57). In the example, the ring pattern
assigned for fax is a triple ring, so you should
program “C” (triple ring).
Ring pattern
Settings in
feature #32
Standardring(one long ring)
A
B
C
{SET}
{MENU}
{A}{B}
1st ring
2nd ring
1 Press {MENU}.
Double ring (two short rings)
2 Press {#}, then {3}{1}.
3 Press {A} or {B} repeatedly to select “ON”.
4 Press {SET}.
1st ring
2nd ring
Triple ring (short-long-short
rings)
5 Press {MENU}.
1st ring
2nd ring
56
5. Distinctive Ring
Ring pattern
Settings in
feature #32
Other triple ring (short-short-
long rings)
D
1st ring
2nd ring
5.4 Programming the ring
pattern assigned for fax
L Keep the front cover page open for button
locations.
1 Set feature #31 to “ON” (page 56).
2 Press {MENU}.
3 Press {#}, then {3}{2}.
4 Press {A} or {B} repeatedly to select the
ring pattern assigned for fax.
A: Standard ring (one long ring)
B: Double ring (two short rings)
C: Triple ring (short-long-short-rings)
D: Other triple ring (short-short-long rings)
B–D (default setting): For the ring pattern of
B, C and D
5 Press {SET}.
6 Press {MENU}.
57
6. Copy
6CoCopinyg
p
y
Quick scan feature
This feature is helpful when you want to copy a
print the copy because you need the document
for other uses. The unit can scan a document
into memory, release the original document, then
print the copy. To use this feature, activate
feature #34 (page 70).
6.1 Making a copy
1
L The document will be fed into the unit and
scanned into memory. The unit will then print
the data.
If the document exceeds the memory
capacity, copying of the exceeded document
will be canceled and this feature will be
turned OFF automatically.
2
To stop copying
Press {STOP}.
6.1.1 More copying features
{STOP}
{START} {>}{A}{B}
{COPY}
To enlarge a document
1. Press {>} after step 4 on page 58.
1 Adjust the width of the document guides (1)
2. Press {A} repeatedly to select “150%” or
to the size of the document.
“200%”.
2 Insert the document (up to 10 pages) FACE
DOWN (2) until a single beep is heard and
the unit grasps the document.
3. Press {START}.
L The unit will enlarge the center of the
upper part of the document. To make an
enlarged copy of the bottom of the
document, turn the document around,
and then make a copy.
3 If necessary, press {A} or {B} repeatedly to
select the desired resolution.
4 Press {COPY}.
L If necessary, enter the number of copies
(up to 30).
Example: 150% enlarged copy
Original document
Enlarged copy
5 Press {START}.
A
B
A
B
L The unit will start copying.
C
D
C
D
Note:
L Any transmittable document can be copied
(page 51).
To select the resolution
Select the desired resolution according to the
type of document.
To reduce a document
1. Press {>} after step 4 on page 58.
2. Press {B} repeatedly to select “92%”, “86%”
–
–
–
“FINE”: For printed or typewritten originals
with small printing.
“SUPER FINE”: For originals with very small
printing.
“PHOTO”: For originals containing
photographs, shaded drawings, etc.
or “72%”.
3. Press {START}.
L If you select “STANDARD”, copying will be
done using “FINE” mode.
58
6. Copy
becomes full while storing, the unit will only
print out the stored pages.
L After copying, the collating feature will turn
OFF automatically.
Setting
Recording
paper size
Original
document
size
100%
(default)
Letter
Legal
Letter
Letter, A4,
Legal
A4
A4, Letter
A4
92%
86%
72%
Letter
Letter
Letter
A4
A4
Legal
Legal
Letter = 216 mm × 279 mm (81/2" × 11")
Legal = 216 mm × 356 mm (81/2" × 14")
A4 = 210 mm × 297 mm (81/4" × 1111/16")
Note:
L If the appropriate reduction rate is not
selected, the document may be divided and
the top of the second page will be deleted.
L If the image at the bottom of the document is
not copied when you copy a document that is
the same length as the recording paper, try
92% or 86%.
To collate multiple copies
The unit can collate multiple copies in the same
order as the original document pages.
1. After step 4 on page 58, enter the number of
copies (up to 30).
2. Press {>} 2 times.
L “COLLATE OFF” will be displayed.
3. Press {A} or {B} repeatedly to display
“COLLATE ON”.
4. Press {START}.
Example: Making 2 copies of a 4-page
original document
4
3
1
2
1
1
2
2
4
3
3
3
4
2
4
1
Uncollated
pages
Collated
pages
Note:
L The unit will store the documents into
memory while collating the copies. If memory
59
7. Answering Machine
7VoAicneswMearilnbgoxMachine
L If the caller does not enter a mailbox
number, the message will be recorded in
mailbox 1.
7.1 Mailbox features
This unit provides 3 mailboxes (mailbox 1, 2, 3)
for recording voice messages. Callers using a
touch tone phone can leave a message in a
specific mailbox by entering a mailbox number.
Callers who use rotary phones or do not specify
a mailbox can leave messages in mailbox 1.
Also, passwords can be assigned to mailboxes 2
and 3. This is useful if you share the unit with
other people, because only the person who
knows the mailbox password can listen to
3 After your unit announces “Please leave your
message.”, leave a message.
Note:
L The total recording time is about 15
minutes. If messages are recorded in noisy
rooms, the time may be shortened by up to 3
minutes.
greeting message and memo messages) can
be recorded.
L You can transfer a call to one of the
message there (page 63).
7.1.1 To use a mailbox
1 Record your TAM/FAX greeting message
(page 61).
Caller’s recording time
2 Program a password for mailbox 2 or 3, if
(feature #10 on page 69, or page 75). The
necessary.
–
For mailbox 2 password, see feature #51
of the base unit programming (page 71).
For mailbox 3 password, see feature #52
of the base unit programming (page 71).
default setting is 3 minutes.
Greeting
–
L You can also program a password using
the handset (page 76).
3 Set the unit to TAM/FAX mode (page 54).
7.1.2 When a caller calls
Incoming
voice messages
If not
specified
Caller
Caller
Caller
presses
{#}{1}.
presses
{#}{3}.
presses
{#}{2}.
1 Call your unit from a remote touch tone
telephone.
L The TAM/FAX greeting message will be
played.
2 Press {#} and the desired mailbox number
({1}, {2} or {3}).
60
7. Answering Machine
Note:
“Your greeting was not recorded. Record your
greeting again.”, start again.
L You can choose 60 seconds for your
TAM/FAX greeting message (feature #54 on
page 72).
7.2 Recording your
greeting message
You can record your own greeting message for
TAM/FAX mode, for a maximum of 16 seconds
–
If you change the maximum greeting
message time to 60 seconds, we
recommend that you tell the caller in your
TAM/FAX greeting message to press *9
before starting fax transmission.
If you change the maximum greeting
message time from 60 seconds to 16
seconds, your current greeting message
will be deleted. When a call is received,
the pre-recorded greeting message will
be played.
recommend you record a message of less than
12 seconds to make it easier to receive faxes. If
a greeting message is not recorded, one of two
pre-recorded greetings will be played when a call
is received (page 61).
–
Suggested message: “This is (your name). We
are unable to answer right now. To send a fax,
start transmission. To leave a message for John,
press {#} and {1}, for Jane press {#} and {2},
for Jack press {#} and {3}. Or just stay on the
line and leave a message after the beep. Thank
you.”
Checking the greeting message
Press {GREETING}.
L The unit will play the greeting message.
7.2.1 Erasing your recorded
greeting message
Press {GREETING}, and then press {ERASE}
while your greeting message is played.
L The unit will answer a call with a pre-recorded
greeting message.
7.2.2 Pre-recorded greeting
message
If you do not record a greeting message, one of
two pre-recorded messages will be played when
a call is received, depending on the caller’s
recording time (feature #10 on page 69, or page
75).
To check the pre-recorded greeting, press
{GREETING}.
{GREETING}
{ERASE}
{STOP}
L A pre-recorded greeting will be played as
follows:
1 Press and hold {GREETING} until the unit
announces “Record greeting after the beep.”.
L A long beep will sound.
–
When the recording time is set to “1 MIN”, “2
MIN” or “3 MIN”:
2 Speak clearly about 20 cm (8 inches) away
from the microphone.
“Hello! We are unable to answer right now. To
send a fax, please start transmission. To
leave a voice message, please speak after
the beep. Thank you.”
L The display will show the remaining
recording time.
–
When the recording time is set to “GREETING
ONLY”:
“Hello! We are unable to answer right now.
Please try again later. Thank you.”
3 When finished recording, press
{GREETING}.
L The unit will repeat your message.
L You can also finish recording by pressing
{STOP}.
61
7. Answering Machine
Memo Message
Mailbox 3 has no messages.
7.3 Leaving a message for
others or yourself
1
2
You can record a voice memo to leave a private
message for yourself or someone else.
L Keep the front cover page open for button
locations.
7.4.1 To play back messages
1 Press {MEMO}.
{TRANSFER}
L The unit will announce “Please select
mailbox.”.
2 Within 5 seconds, press a {MAILBOX}
button ({MAILBOX 1}, {MAILBOX 2} or
{MAILBOX 3}).
L A long beep will sound.
3 Speak clearly about 20 cm (8 inches) away
from the microphone.
4 When finished recording, press {MEMO} or
{STOP}.
Note:
{ERASE}
L If you record for over 3 minutes, the unit will
stop recording.
{STOP}
{MAILBOX}
{<}{>}{A}{B}
L If 6 beeps sound and the unit announces
your message again.”, start again.
L If 6 beeps sound and the unit announces
“Memory full”, the unit will exit recording
mode. Erase unnecessary messages (page
{DIGITAL SP-PHONE}
FLASH/LIGHT
63) and try again.
Incoming Messages
7.4 Listening to recorded
messages
The base unit display will show the total number
of recorded messages.
When the unit has recorded new voice
messages:
{INTERCOM/TRANSFER}
–
The AUTO ANSWER indicator will flash
when AUTO ANSWER is turned ON.
The mailbox icons which contain new
messages will flash on the base unit display.
–
Press the {MAILBOX} button whose icon is
flashing on the display ({MAILBOX 1},
{MAILBOX 2} or {MAILBOX 3}).
L The unit will announce “Mailbox (no.)” and
the number of new messages in the mailbox,
and will play back the new messages.
L If old messages exist with new messages in
the mailbox, only new messages will be
played back.
If only old messages exist in a mailbox:
–
The AUTO ANSWER indicator will be lit but
will not flash when AUTO ANSWER is turned
ON.
–
The mailbox icons will be lit but will not flash.
Example:
10 messages exist in total;
Mailbox 1 has new messages;
Mailbox 2 has old messages;
L When the mailbox has no new messages,
the unit will announce “Mailbox (no.), no new
62
7. Answering Machine
messages. All message playback”, and will
play back all messages in the mailbox.
L To resume playback, press the {MAILBOX}
button ({MAILBOX 1}, {MAILBOX 2} or
{MAILBOX 3}) whose playback was stopped
within 1 minute.
When mailbox 2 or 3 has the password
1 Press {MAILBOX 2} or {MAILBOX 3}.
displayed.
Slow talk message playback
For easier listening of recorded messages, you
can slow down the playback speed.
Press the {MAILBOX} button ({MAILBOX 1},
{MAILBOX 2} or {MAILBOX 3}) whose
message is being played.
2 Enter the mailbox password (feature #51 on
page 71, feature #52 on page 71, or page
76).
L The playback speed will slow down.
L To return to the original speed, press the
{MAILBOX} button again during playback.
L The playback speed will return to normal
after you finish listening to messages.
L The unit will announce “Mailbox (no.)”
and the number of new messages in the
mailbox, and will play back the new
messages. If there are no new
messages, all messages in the mailbox
will be played back.
Voice time/day stamp
During playback, a synthesized voice will
announce the day of the week and time that each
message was recorded.
During playback
L The display shows the message number of
the mailbox.
Example: While the first message of the
mailbox is being played back.
For Caller ID service users (page 40)
During playback, the display shows the name
and/or number of the caller whose message is
being played.
7.4.2 Erasing recorded
messages
To erase a specific message
Press {ERASE} while listening to the message
you want to erase.
L Adjust the speaker volume using {A} or {B}.
L At the end of the last message of the mailbox,
The unit will announce the remaining
recording time if it is less than 5 minutes.
L If a call is being received, you will hear
or page 74). To answer the call, press
{DIGITAL SP-PHONE}.
To erase all messages
All of the recorded messages in the desired
mailbox can be erased at one time.
L If the unit announces “Memory full” after
playback, erase unnecessary messages
(page 63).
1. Press {ERASE}.
L The unit will announce “To erase all
To repeat a message
{MAILBOX} button ({MAILBOX 1},
{MAILBOX 2} or {MAILBOX 3}).
L If mailbox 2 or 3 has a password, enter it
(feature #51 on page 71, feature #52 on
page 71, or page 76).
Press {<} while listening to the message.
L If you press {<} within 5 seconds of the
beginning of the message, the previous
message will be played.
L To play back a specific message, press {<}
or {>} and search for the message you want
to listen to.
L The unit will announce “Mailbox (no.), no
messages.”.
7.4.3 Transferring a call to a
mailbox
To skip a message
Press {>} to play the next message.
When you answer a call and the person who the
caller wants to talk to is not available, you can
transfer the call into one of the mailboxes where
the caller can leave a message. You may remind
To stop playback temporarily
Press {STOP}.
63
7. Answering Machine
the caller to press # and the intended mailbox
number before the transfer.
L The mailboxes that have new messages
will flash.
1 Press {INTERCOM/TRANSFER} on the
handset or press {TRANSFER} on the base
unit.
Remote operation
Example:
#,1=Mailbox1
#,2=Mailbox2
#,3=Mailbox3
L The call will be put on hold.
2) or {#}{3} (mailbox 3).
2 Press {9} to hang up the call.
access a mailbox and leave a message
there (page 60).
L If “Enter mailbox password” is announced
and displayed, mailbox 2 or 3 has a
password. Enter it (feature #51 on page
71, feature #52 on page 71, or page 76).
L The unit will announce “Mailbox (no.)”
and the number of new messages in the
mailbox, and will play back the new
messages.
L To play all messages in the mailbox,
L You can enter the desired direct
commands for other functions (page 65).
L If you do not enter a direct command after
playback, the voice menu will start (page
64).
Note:
L Even if you subscribed to a Caller ID service
(page 40), caller information will not be
displayed while the transferred caller is
recording a message or while that message
is being played. The unit will store the caller
information if the transferred call is an
incoming call.
7.5 Remote operation with
the handset
3 Press {OFF} to end the operation.
7.5.1 Listening to recorded
messages
You can access the mailboxes from your handset
and listen to messages. If “PLAY” flashes on the
handset display, there are new messages in a
mailbox(es).
Note:
L If you do not select a mailbox in step 2, the
unit will announce the number of new
messages in mailbox 1 and they will be
played.
During playback
L Adjust the speaker or receiver volume using
{v} or {e}.
L At the end of the last message of the mailbox,
The unit will announce the remaining
recording time, if it is less than 5 minutes.
L If a call is being received, you will hear
or page 74). To answer the call, press
{TALK} or {SP-PHONE}.
PLAY
{DIAL}
{TALK}
{PLAY}{EDIT}
{<}{>}{e}{v}
{OFF}
L If the unit announces “Memory full” after
playback, erase unnecessary messages
(page 65).
{SP-PHONE}
Voice menu for handset remote operation
If no commands are entered after you listened to
new messages in the mailbox and the unit
announced “End of final message”, the handset
will start the following voice menu.
1 Press the right soft key ({PLAY}).
L A beep will sound and the unit will
announce “Please select mailbox.”. To
switch to the receiver, press {TALK}. To
switch back to the speaker, press {SP-
PHONE}.
“Press 4 to play back new messages. Press 5 to
play back all messages.”
L You can enter direct commands even after
the voice menu has started.
64
7. Answering Machine
For Caller ID service users (page 40)
To switch to another mailbox
Press {#} and the mailbox number ({1}, {2} or
{3}) during the remote operation.
During playback, the display shows the name
and/or number of the caller whose message
is being played.
7.5.2 Remote operation using
the direct commands
Example:
{1} Repeat (During playback)
DIAL
E D I T
L The current message is repeated.
L If pressed within 5 seconds of playback, the
previous message will be played.
You can call back the displayed number
using the handset
L You can also press {<} to repeat a message.
{2} Skip (During playback)
L The current message is skipped. The next
Press the left soft key ({DIAL}) while the
number is displayed.
message is played.
L You can also press {>} to skip a message.
L The handset stops playback and
L If you need to edit the phone number to
return the call, press the right soft key
({EDIT}) until the desired edit pattern is
displayed. The number will be edited to
one of 3 patterns (page 42). You can then
return the call.
{3} Changing playback speed (During
playback)
L Each time you press the button, the playback
speed will change between slow/normal.
“slow” will be displayed for the slow speed.
{4} New message playback
L Only new messages are played back.
{5} All message playback
{9} Stop
L Operation is stopped temporarily.
L To resume operation, enter a direct
command within 15 seconds, or the voice
menu will start (page 64).
{*}{4} Erasing a specific message (During
playback)
L The current message is erased.
L A short beep will sound and the next
message will be played.
{*}{5} Erasing all messages
L All recorded messages in the mailbox are
erased.
L A long beep will sound and the unit will
announce “Mailbox (no.), no messages.”.
L Mailbox 1 is selected and the unit announces
the number of new messages in mailbox 1.
{#}{2} Selecting mailbox 2
L If mailbox 2 has a password (feature #51 on
selected and the unit announces the number
of new messages in mailbox 2.
{#}{3} Selecting mailbox 3
L If mailbox 3 has a password (feature #52 on
page 71, or page 76), enter it. Mailbox 3 is
selected and the unit announces the number
of new messages in mailbox 3.
65
7. Answering Machine
Remote Operation
7.6 Operating from a remote location
You can call your unit from a remote location and access the answering machine.
Important:
L Program the remote operation ID beforehand (feature #11 on page 69, or page 76).
L Set the unit to TAM/FAX mode before going out (page 54).
L Use a touch tone telephone for remote operations.
Helpful hints:
L When you press a button, press firmly.
L Please make a copy of the following table, and carry it with you when you go out.
Answering machine remote operation
1. Call your unit.
{3}
Slows down playback speed
New message playback
2. During or after the greeting message,
{4}
–
to access mailbox 1, enter the remote
{5}
All message playback
operation ID.
–
If mailbox 2 or 3 has a password, enter the
password of the mailbox you want to
access.
{9}
Stops the operation temporarily
Erases a specific message
Erases all messages
{*}{4}
{*}{5}
{0}
3. Follow the voice menu or enter the direct
commands within 10 seconds.
Turns OFF the answering machine
L To record a message, call your unit, press
{#} and the mailbox number (1, 2 or 3), then
leave a message.
Buttons
{1}
Direct commands
Repeats a message
Skips a message
{#}{1}
{#}{2}
{#}{3}
Selecting mailbox 1
Selecting mailbox 2
Selecting mailbox 3
{2}
When voice memory is full
Voice guide:
“Memory full”
7.6.1 Summary of remote
operation
Erase unnecessary messages.
1 Call your unit.
4 After 3 seconds, the voice menu will start
(page 67). Follow the menu or enter the
direct commands (page 65).
2 During or after the TAM/FAX greeting
message;
For mailbox 1
5 To end remote operation, hang up.
OR
Press the remote operation ID.
For mailbox 2 or 3 (when you program the
password)
Enter the password.
2) or {#}{3} (mailbox 3).
L If the unit announces “Enter mailbox
password.”, mailbox 2 or 3 has a
password (feature #51 on page 71,
feature #52 on page 71, or page 76).
Enter the password.
3 Start remote operations.
When there are new recorded messages
L The unit will announce “Mailbox (no.)”
and the number of new messages in the
mailbox, and will play back the new
messages.
Note:
L The unit will announce the remaining
recording time after playback, if it is less than
5 minutes.
When there are no new messages
Voice guide:
“Mailbox (no.), no new messages.”
L The messages are saved.
66
L To resume operation, enter a direct
7.6.2 Remote operations
following voice menu
During remote operation, the unit will provide
voice prompts in the following order.
command within 15 seconds, or the voice
menu will start (page 67).
{*}{4} Erasing a specific message (During
playback)
L The current message is erased.
L A short beep will sound and the next
message will be played.
1 “Press 1 to play back all messages. Press
2 for other functions.”
{1}: All recorded messages in the mailbox will be
played back.
{2}: Voice prompt 2 is announced.
{*}{5} Erasing all messages
L All recorded messages in the mailbox are
erased.
L A long beep will sound and the unit will
announce “Mailbox (no.), no messages.”.
2 “Press 1 to play back new messages.
Press 2 for other functions.”
{0} Turning OFF the answering machine
L The unit hangs up and will not answer calls
until turned ON again (page 54, 67).
{1}: Only new messages in the mailbox will be
played back.
{2}: Voice prompt 3 is announced.
L Mailbox 1 is selected and the unit announces
the number of new messages in the mailbox.
3 “Press 1 to record your message. Press 2
for other functions.”
{#}{2} Selecting mailbox 2
L If mailbox 2 has a password (feature #51 on
page 71, or page 76), enter it. Mailbox 2 is
selected and the unit announces the number
of new messages in the mailbox.
{1}: The unit will announce “Please leave your
message.” and you can leave your own voice
message in the mailbox. When you finish
recording, hang up.
{2}: Voice prompt 4 is announced.
{#}{3} Selecting mailbox 3
L If mailbox 3 has a password (feature #52 on
page 71, or page 76), enter it. Mailbox 3 is
selected and the unit announces the number
of new messages in the mailbox.
4 “Press 1 to erase all messages. Press 2
for other functions.”
{1}: All recorded messages in the mailbox will be
erased and the unit will announce “Mailbox (no.),
no messages.”.
Turning ON the AUTO ANSWER mode
Call your unit and let it ring 15 rings.
L The unit will answer your call with the
mode will be turned ON.
L When AUTO ANSWER is turned ON, the
receiving mode will be set to FAX ONLY or
TAM/FAX mode, depending on the setting of
feature #77 (page 73).
{2}: Voice prompt 1 is announced.
7.6.3 Remote operation using
the direct commands
{1} Repeat (During playback)
L The current message is repeated.
L If pressed within 5 seconds of playback, the
previous message will be played.
7.6.4 Interrupting remote
operation
{2} Skip (During playback)
L The current message is skipped. The next
message is played.
If you mistakenly answer the call while a user is
accessing a mailbox from a remote location:
{3} Slow talk message playback (During
playback)
L Each time you press the button, the playback
speed will change between slow/normal.
1 Press {INTERCOM/TRANSFER} on the
handset or {TRANSFER} on the base unit.
2 Press {9}.
{4} New message playback
L Only new messages are played back.
L The user can then access a mailbox by
entering the remote code or the mailbox
password.
{5} All message playback
L All messages are played back.
{9} Stop
L Operation is stopped temporarily.
67
8. Programmable Features
8FeP
artougrerasm(Bm seleUFneita)tures
a
a
b
5 Press {A} or {B} repeatedly to display the
desired setting.
8.1 Base unit
programming
L This step may be slightly different
depending on the feature.
6 Press {SET}.
L The setting you selected is set, and the
next feature will be displayed.
7 To exit programming, press {MENU}.
Programming by entering the program
code number directly
You can select a feature by directly entering the
using {<} or {>}.
{SET}
{MENU}
{<}{>}{A}{B}
1. Press {MENU}.
2. Press {#} and the 2-digit code number
Helpful hints:
L To exit programming, press {MENU} any
(page 68 to page 73).
3. Press {A} or {B} repeatedly to display the
time.
desired setting.
8.1.1 Programming basic
features
4. Press {SET}.
5. To exit programming, press {MENU}.
1 Press {MENU}.
2 Select the feature you wish to program.
Press {<} or {>} repeatedly to display the
desired feature.
8.2 Basic features
Code #00: Setting the Quick Setup
L The current setting of the feature will be
displayed.
QUICK SETUP
PRESS SET
3 Press {A} or {B} repeatedly to display the
desired setting.
See page 21 for details.
L This step may be slightly different
depending on the feature.
Code #01: Setting the date and time
SET DATE & TIME
PRESS SET
4 Press {SET}.
L The setting you selected is set, and the
next feature will be displayed.
See page 29 for details.
Code #02: Setting your logo
5 To exit programming, press {MENU}.
YOUR LOGO
PRESS SET
8.1.2 Programming advanced
features
See page 30 for details.
1 Press {MENU}.
Code #03: Setting your fax number
2 Press {<} or {>} repeatedly to display
YOUR FAX NO.
PRESS SET
“ADVANCE SETTINGS”.
See page 32 for details.
3 Press {SET}.
4 Select the feature you wish to program.
Press {<} or {>} repeatedly to display the
desired feature.
SENDING REPORT
MODE=ERROR [ ]
L The current setting of the feature will be
displayed.
To print a sending report for fax transmission
results (page 51).
68
“ERROR” (default): A sending report will be
printed only when fax transmission fails.
“ON”: A sending report will be printed out after
every transmission.
Note:
L You can also program this feature with the
handset (page 76).
Code #13: Setting the dialing mode
“OFF”: Sending reports will not be printed out.
DIALING MODE
MODE=TONE
Code #06: Changing the ring setting in FAX
ONLY mode
[ ]
If you cannot make calls, change this setting
“TONE” (default): For tone dial service.
“PULSE”: For rotary pulse dial service.
FAX RING COUNT
RINGS=3
[ ]
To change the number of rings before the unit
answers a call in FAX ONLY mode.
You can select “1”, “2”, “3” (default) or “4”.
Note:
L You can also program this feature with the
handset (page 74).
Code #06: Changing the ring setting in
TAM/FAX mode
Code #16: Setting the recording paper size
TAM RING COUNT
PAPER SIZE
=LETTER
RINGS=2
[ ]
[ ]
To change the number of rings before the unit
“2” (default), “3”, “4”, “5”, “6”, “7” or “TOLL
SAVER”. See page 55 for details.
“LETTER” (default): Letter or legal size paper.
“A4”: A4 size paper.
Code #17: Setting the ringer tone for external
calls
Note:
L You can also program this feature with the
RINGER TONE
MODE=1
handset (page 75).
[ ]
To set the base unit ringer tone from one of 6
patterns for external calls. You can select “1”
(default), “2”, “3”, “4”, “5” or “6”.
Code #10: Changing the maximum recording
time for each incoming message
RECORDING TIME
MODE=3 MIN [ ]
Note:
L To set the handset ringer tone, see page 74.
“1 MIN”, “2 MIN” or “3 MIN” (default): 1 minute
to 3 minutes.
“GREETING ONLY”: Only plays your greeting
message.
8.3 Advanced features
Note:
Code #22: Setting the journal report to print
automatically
answer a call with the greeting message, and
then hang up. The unit will not record any
incoming messages.
AUTO JOURNAL
MODE=ON
[ ]
“ON” (default): The unit will print a journal report
automatically after every 30 new fax
communications (page 51).
“OFF”: The unit will not print a journal report, but
will keep a record of the last 30 fax
communications.
L You can also program this feature with the
handset (page 75).
Code #11: Setting the remote operation ID
REMOTE TAM ID
ID=11
1. Press {MENU}.
Code #23: Sending documents overseas
2. Press {#}, then {1}{1}.
OVERSEAS MODE
MODE=ERROR [ ]
3. Enter any 2-digit number (00–99).
L The default ID is “11”.
If you have difficulty sending an overseas fax,
activate this feature before starting transmission.
“NEXT FAX”: This setting is effective only for the
next attempted fax transmission. After
4. Press {SET}.
5. Press {MENU}.
69
8. Programmable Features
transmission, the unit will return to the previous
setting.
“ERROR” (default): When the previous fax
transmission fails and you wish to re-send the
document automatically.
(Distinctive Ring feature)
FAX RING PATTERN
RING=B–D
[ ]
“OFF”: Deactivates this feature.
See page 57 for details.
Note:
Code #34: Setting the quick scan
L This feature is not available for broadcast
transmission.
L The calling charge may be higher as the
transmission speed is slowed down.
QUICK SCAN
MODE=OFF
[ ]
This feature is helpful when you want to remove
the document for other uses, because the unit
will release the document before sending or
copying.
“ON”: The unit will scan the document and store it
into memory first, then the unit will start sending
or copying.
Code #25: Sending a fax at a specific time
DELAYED SEND
MODE=OFF
[ ]
This feature allows you to take advantage of low-
cost calling hours offered by your telephone
company. This feature can be set up to 24 hours
in advance of the desired time.
“OFF” (default): Deactivates this feature.
Note:
To send a document:
L If the document exceeds the memory
capacity, sending of the whole document or
copying of the exceeded document will be
canceled and this feature will be turned OFF
automatically.
1. Insert the document.
2. Press {MENU}.
3. Press {#} then {2}{5}.
4. Press {A} or {B} repeatedly to select “ON”.
5. Press {SET}.
Code #36: Receiving oversized documents
RCV REDUCTION
MODE=92%
6. Enter the fax number.
7. Press {SET}.
[ ]
If the size of the document sent by the other
party is as large as or larger than the recording
paper, the unit can reduce the document and
print it. Select the desired reduction rate.
8. Enter the transmission start time.
L Press {*} repeatedly to select “AM” or
“PM”.
9. Press {SET}.
Setting
Recording
paper size
Original
document
size
10.Press {MENU}.
Note:
L To cancel after programming, press {STOP}
100%
Legal
A4
Letter, A4
Letter
Letter
Legal
A4
then {SET}.
Code #26: Setting the Caller ID list to print
automatically
92%
(default)
Letter
Legal
A4
AUTO CALL. LIST
MODE=OFF
[ ]
“ON”: The Caller ID list will be printed
automatically each time the base unit logs 50
different callers (page 40).
“OFF” (default): The Caller ID list will not be
printed, but the unit will keep a record of the
information for the last 50 different callers.
86%
72%
Letter
Letter
A4
A4
Legal
Legal
Code #39: Changing the base unit display
contrast
feature
LCD CONTRAST
MODE=NORMAL [ ]
DISTINCTIVE RING
MODE=OFF
[ ]
“NORMAL” (default): For normal contrast.
See page 56 for details.
70
8. Programmable Features
“DARKER”: Used when the display contrast is too
“OFF”: Deactivates this feature.
light.
“ERROR”: To hear voice guidance only when fax
transmission/reception fails.
Note:
L To change the handset display contrast, see
Code #51: Setting the mailbox 2 password
page 74.
BOX2 PASSWORD
ID=
Code #41: Changing the fax activation code
To prevent other users from retrieving your
messages, program a password for mailbox 2.
FAX ACTIVATION
MODE=ON
[ ]
If you use an extension telephone and wish to
use it to receive a fax, activate this feature and
program the activation code.
1. Press {MENU}.
2. Press {#}, then {5}{1}.
L If the password has already been
assigned to the mailbox, it is displayed.
1. Press {MENU}.
2. Press {#}, then {4}{1}.
3. Press {A} or {B} repeatedly to select “ON”.
4. Press {SET}.
3. Enter a 2-digit number (00–99).
L If you entered a wrong number, press
{STOP} and enter the password again.
4. Press {SET}.
5. Enter your code from 2 to 4 digits, using 0–9,
{*} and {#}.
5. Press {MENU}.
L The default code is “;#9”.
L Do not enter “0000”.
To check the password
Repeat steps 1 and 2.
6. Press {SET}.
L The password is displayed. When finished,
press {MENU}.
7. Press {MENU}.
To erase the password
L You will be able to access the mailbox without
entering the password.
Code #44: Setting the memory reception alert
RECEIVE ALERT
MODE=ON
[ ]
Note:
To alert you with a beeping sound when a
received fax document is stored into memory
due to some existing problem.
L You can also program this feature with the
handset (page 76).
The slow beeps will continue until you clear the
printing problem and make sure the unit is
supplied with enough paper to print the stored
document.
Code #52: Setting the mailbox 3 password
BOX3 PASSWORD
ID=
“ON” (default): You will hear a beeping sound.
“OFF”: Deactivates this feature.
To prevent other users from retrieving your
messages, program a password for mailbox 3.
1. Press {MENU}.
Code #46: Setting friendly reception
2. Press {#}, then {5}{2}.
FRIENDLY RCV
L If the password has already been
assigned to the mailbox, it is displayed.
MODE=ON
[ ]
To receive a fax automatically when you answer
a call and hear a fax calling tone (slow beep).
“ON” (default): You do not have to press
{FAX/START} for fax reception.
“OFF”: You have to press {FAX/START} for fax
reception.
3. Enter a 2-digit number (00–99).
L If you entered a wrong number, press
{STOP} and enter the password again.
4. Press {SET}.
5. Press {MENU}.
To check the password
Repeat steps 1 and 2.
L The password is displayed. When finished,
press {MENU}.
Code #47: Setting the fax voice guidance
FAX GUIDANCE
MODE=ON
[ ]
If you wish to hear voice guidance for fax
transmission/reception, activate this feature.
“ON” (default): You will hear voice guidance.
To erase the password
Press {STOP} in step 3, and press {SET}.
71
8. Programmable Features
L You will be able to access the mailbox without
Note:
entering the password.
functions (transferring a call etc.) might not
work correctly. Consult your PBX supplier for
the correct setting.
L You can also program this feature with the
handset (page 75).
Note:
L You can also program this feature with the
handset (page 76).
Code #54: Changing the recording time for
your TAM/FAX greeting message
Code #73: Setting incoming call tone
GREETING TIME
INCOMING CALL
MODE=2
MODE=16s
[ ]
[ ]
“16s” (default): Maximum recording time is 16
seconds.
“60s”: Maximum recording time is 60 seconds.
See page 61 for details.
During an intercom call (page 45) or while using
the room monitor feature (page 48) or while
listening to messages (page 62, 64), you can be
informed by 2 tones if a call arrives.
“2” (default): The incoming call tone will sound
twice.
long as the line rings.
“OFF”: Deactivates this feature.
base unit to a handset
COPY DIRECTORY
=1 ITEM
[ ]
See page 39 for details.
Note:
L You can also program the base unit incoming
call tone with the handset (page 74).
Code #62: Setting line mode
SET LINE MODE
MODE=B
[ ]
Code #74: Setting room monitor
The default setting of the line mode is “B”.
Generally leave this setting to “B”. If a change of
call center or service personnel, change the line
mode to “A”.
ROOM MONITOR
MODE=OFF
[ ]
See page 48 for details.
edit feature
Note:
L You can also program this feature with the
CALLER ID EDIT
MODE=ON
handset (page 75).
[ ]
See page 43 for details.
Code #67: Setting the incoming message
monitor
Code #76: Setting the connecting tone
ICM MONITOR
MODE=ON
CONNECTING TONE
[ ]
MODE=ON
[ ]
To hear an incoming message (ICM) from the
speaker when the answering machine is
recording the message.
“ON” (default): You can monitor the incoming
message.
If you often have trouble when sending faxes,
this feature allows you to hear connecting tones;
fax tone, ring back tone and busy tone. You can
use those tones to confirm the status of the other
party’s machine.
L If the ring back tone continues, the other
party’s machine may not be a facsimile or
may have run out of paper. Check with the
other party.
“OFF”: Deactivates this feature.
Code #72: Setting flash time
SET FLASH TIME
MODE=700ms [ ]
L The connecting tone volume cannot be
adjusted.
The flash time depends on your telephone
exchange or host PBX.
You can select “90ms” (milliseconds), “100ms”,
“110ms”, “250ms”, “300ms”, “400ms”, “600ms”
or “700ms” (default).
“ON” (default): You will hear connecting tones.
“OFF”: Deactivates this feature.
72
8. Programmable Features
Main menu
Sub-menu
Code #77: Changing the receiving mode in
the AUTO ANSWER setting
Initial setting
LCD contrast (page 74)
Auto talk (page 74)
AUTO ANSWER
MODE=TAM/FAX [ ]
Room monitor
(for handset) (page 48)
“TAM/FAX” (default): Telephone Answering
Machine/Facsimile mode (page 54)
“FAX ONLY”: Facsimile only mode (page 55)
Caller ID edit (page 43)
Code #80: Resetting advanced features to
their default settings
Set tel line
(page 74)
L Set flash time
(page 75)
(page 75)
SET DEFAULT
RESET=NO
[ ]
To reset the advanced features:
1. Press {MENU}.
2. Press {#}, then {8}{0}.
3. Press {A} or {B} repeatedly to select “YES”.
4. Press {SET}.
Set answering
(page 75)
(page 75)
5. Press {SET} again.
6. Press {MENU}.
L Remote code
(page 76)
Features Handset)
L Set mailbox2&3
(page 76)
8.4 Handset programming
Set base unit
(for base unit)
(page 74)
L Room monitor
(for base unit)
(page 76)
8.4.1 Function menu table
After pressing {CONF/FUNCTION}, the main
menu is displayed. Most items in the main menu
for function details.
Main menu
Sub-menu
----------
Registration
L HS registration
(page 77)
Save directory
(page 36)
L Deregistration
(page 77)
Ringer setting
Ringer volume (page 27)
Ringer tone (page 74)
2Way radio mode
(page 49)
----------
Incoming call
(for handset) (page 74)
8.4.2 Programmable functions
Date and time
(page 29)
----------
Copy directory
Copy 1 item (page 39)
Copy all items (page 39)
{SAVE}
{>}{e}{v}
{OFF}
{HOLD/CLEAR}
{CONF/FUNCTION}
73
8. Programmable Features
Helpful hints:
4. Press {>} at “Incoming call”.
L To exit programming, press {OFF} any time.
5. Press {v} or {e} repeatedly to select the
desired setting.
Setting ringer tone for external calls
To set the handset ringer tone from one of 6
patterns for external calls. You can select “1”
(default), “2”, “3”, “4”, “5” or “6”.
6. Press the right soft key ({SAVE}).
7. Press {OFF}.
Note:
L You can also program the base unit incoming
call tone with the base unit (feature #73 on
page 72).
Make sure the handset is not being used.
1. Press {CONF/FUNCTION}.
2. Scroll to “Ringer setting” by pressing
{v} or {e}, and press {>}.
Changing the handset display contrast
You can program the handset display contrast
from 6 levels. The default setting is level 3.
Make sure the handset is not being used.
3. Scroll to “Ringer tone” by pressing {v} or
{e}, and press {>}.
4. Press {v} or {e} repeatedly to select the
desired setting.
1. Press {CONF/FUNCTION}.
L You can also select the ringer tone by
pressing a dialing button {1} to {6}.
2. Scroll to “Initial setting” by pressing
{v} or {e}, and press {>}.
3. Press {>} at “LCD contrast”.
6. Press {OFF}.
4. Press {v} or {e} repeatedly to select the
Note:
desired setting.
#17 on page 69.
6. Press {OFF}.
Note:
Setting incoming call tone
L To change the base unit display contrast, see
During an intercom call (page 45), while using
the room monitor feature (page 48) or while
listening to messages (page 62, 64), you can be
informed by 2 tones if a call arrives.
“2” (default): The incoming call tone will sound
twice.
feature #39 on page 70.
Setting auto talk feature
This feature allows you to answer a call by lifting
the handset off the charger without pressing
{TALK} or {SP-PHONE}. The default setting is
OFF.
“On”: The incoming call tone will be heard for as
long as the line rings.
“Off”: Deactivates this feature.
Make sure the handset is not being used.
– Handset incoming call tone
Make sure the handset is not being used.
1. Press {CONF/FUNCTION}.
2. Scroll to “Initial setting” by pressing
1. Press {CONF/FUNCTION}.
{v} or {e}, and press {>}.
2. Scroll to “Ringer setting” by pressing
3. Scroll to “Auto talk” by pressing {v} or
{v} or {e}, and press {>}.
{e}, and press {>}.
3. Scroll to “Incoming call” by pressing {v}
4. Press {v} or {e} repeatedly to select the
or {e}, and press {>}.
desired setting.
4. Press {v} or {e} repeatedly to select the
5. Press the right soft key ({SAVE}).
desired setting.
6. Press {OFF}.
5. Press the right soft key ({SAVE}).
Note:
6. Press {OFF}.
L If you subscribe to Caller ID service and want
to view the caller’s information on the
handset display after lifting up the handset to
answer a call, turn OFF this feature.
– Base unit incoming call tone
Use the handset. Make sure the base unit and
the handset are not being used.
1. Press {CONF/FUNCTION}.
Setting dialing mode
2. Scroll to “Initial setting” by pressing
If you cannot make calls, change this setting
depending on your telephone line service.
“Tone” (default): For tone dial service.
{v} or {e}, and press {>}.
3. Scroll to “Set base unit” by pressing {v}
or {e}, and press {>}.
74
8. Programmable Features
“Pulse”: For rotary pulse dial service.
Make sure the base unit and the handset are
not being used.
1. Press {CONF/FUNCTION}.
2. Scroll to “Initial setting” by pressing
{v} or {e}, and press {>}.
1. Press {CONF/FUNCTION}.
3. Scroll to “Set tel line” by pressing {v}
2. Scroll to “Initial setting” by pressing
or {e}, and press {>}.
{v} or {e}, and press {>}.
4. Scroll to “Set line mode” by pressing {v}
3. Scroll to “Set tel line” by pressing {v}
or {e}, and press {>}.
or {e}, and press {>}.
5. Press {v} or {e} repeatedly to select the
4. Press {>} at “Set dial mode”.
desired setting.
5. Press {v} or {e} repeatedly to select the
6. Press the right soft key ({SAVE}).
desired setting.
7. Press {OFF}.
6. Press the right soft key ({SAVE}).
Note:
7. Press {OFF}.
L You can also program this feature with the
base unit (feature #62 on page 72).
Note:
L You can also program this feature with the
base unit (feature #13 on page 69).
mode
To change the number of rings before the unit
answers a call in TAM/FAX mode. You can select
“2” (default), “3”, “4”, “5”, “6”, “7” or “Toll
saver”. See page 55 for details.
Make sure the base unit and the handset are
not being used.
Setting the flash time
The flash time depends on your telephone
exchange or host PBX.
You can select: “90ms” (milliseconds), “100ms”,
“110ms”, “250ms”, “300ms”, “400ms”, “600ms”
or “700ms” (default).
Make sure the base unit and the handset are
not being used.
1. Press {CONF/FUNCTION}.
2. Scroll to “Initial setting” by pressing
1. Press {CONF/FUNCTION}.
{v} or {e}, and press {>}.
2. Scroll to “Initial setting” by pressing
3. Scroll to “Set answering” by pressing {v}
{v} or {e}, and press {>}.
or {e}, and press {>}.
3. Scroll to “Set tel line” by pressing {v}
4. Press {>} at “Number of rings”.
or {e}, and press {>}.
5. Press {v} or {e} repeatedly to select the
desired setting.
4. Scroll to “Set flash time” by pressing
{v} or {e}, and press {>}.
L You can also select the number of rings by
pressing a dialing button {0} (“Toll
saver”), or {2} to {7}.
5. Press {v} or {e} repeatedly to select the
desired setting.
6. Press the right soft key ({SAVE}).
6. Press the right soft key ({SAVE}).
7. Press {OFF}.
7. Press {OFF}.
Note:
Note:
L You can also program this feature with the
base unit (feature #06 on page 69).
functions (transferring a call etc.) might not
work correctly. Consult your PBX supplier for
the correct setting.
L You can also program this feature with the
base unit (feature #72 on page 72).
Changing the maximum recording time for
each incoming message
“1min”, “2min” or “3min” (default): 1 minute to 3
minutes.
“Greeting only”: Only plays your greeting
message.
Make sure the base unit and the handset are
not being used.
Setting line mode
The default setting of the line mode is “B”.
Generally leave this setting to “B”. If a change of
the line mode setting is required by our customer
call center or service personnel, change the line
mode to “A”.
Make sure the base unit and the handset are
not being used.
1. Press {CONF/FUNCTION}.
2. Scroll to “Initial setting” by pressing
{v} or {e}, and press {>}.
75
8. Programmable Features
3. Scroll to “Set answering” by pressing {v}
5. Select the mailbox by pressing {e}
(“Mailbox2”) or {v} (“Mailbox3”).
L If the password has previously been
assigned to the mailbox, it is displayed.
or {e}, and press {>}.
4. Scroll to “Recording time” by pressing
{v} or {e}, and press {>}.
6. Enter a 2-digit number (00–99).
L If you entered a wrong number, press
{HOLD/CLEAR} and enter the password
again.
5. Press {v} or {e} repeatedly to select the
desired setting.
L You can also select the recording time by
pressing a dialing button {1} (1 minute),
{2} (2 minutes), {3} (3 minutes) or {0}
(“Greeting only”).
7. Press the right soft key ({SAVE}).
8. Press {OFF}.
6. Press the right soft key ({SAVE}).
To check the password
Repeat steps 1 to 5.
7. Press {OFF}.
L The password is displayed. When finished,
press {OFF}.
Note:
answer a call with the greeting message, and
then hang up. The unit will not record any
incoming messages.
L You can also program this feature with the
base unit (feature #10 on page 69).
To erase the password
Press {HOLD/CLEAR} in step 6, and press the
entering the password.
Note:
Setting remote operation code
Make sure the base unit and the handset are
not being used.
base unit (feature #51 on page 71 and
feature #52 on page 71).
1. Press {CONF/FUNCTION}.
Setting the room monitor feature
See page 48 for details. To turn ON the base unit
room monitor feature using the handset,
program as follows:
Use the handset. Make sure the base unit and
the handset are not being used.
2. Scroll to “Initial setting” by pressing
{v} or {e}, and press {>}.
3. Scroll to “Set answering” by pressing {v}
or {e}, and press {>}.
4. Scroll to “Remote code” by pressing {v} or
{e}, and press {>}.
1. Press {CONF/FUNCTION}.
5. Enter a remote code using a 2-digit number
(00–99).
2. Scroll to “Initial setting” by pressing
{v} or {e}, and press {>}.
L The default setting is “11”.
3. Scroll to “Set base unit” by pressing {v}
6. Press the right soft key ({SAVE}).
or {e}, and press {>}.
7. Press {OFF}.
4. Scroll to “Room monitor” by pressing {v}
Note:
or {e}, and press {>}.
L You can also program this feature with the
base unit (feature #11 on page 69).
5. Press {v} or {e} repeatedly to select the
desired setting.
6. Press the right soft key ({SAVE}).
Setting the mailbox 2 or 3 password
To prevent other users from retrieving your
messages, program a password for mailbox 2 or
3.
Make sure the base unit and the handset are
not being used.
Note:
L You can also set the base unit room monitor
feature using the base unit (feature #74 on
page 48).
1. Press {CONF/FUNCTION}.
2. Scroll to “Initial setting” by pressing
{v} or {e}, and press {>}.
3. Scroll to “Set answering” by pressing {v}
or {e}, and press {>}.
4. Scroll to “Set mailbox2&3” by pressing
{v} or {e}, and press {>}.
76
9. Option
9MOulptit-ioUnnits
9.1 Canceling the handset
registration
9.2 Re-registering the
handset
If you no longer need to use the handset or if you
need to register the handset to a different base
unit of the same model, it may be necessary to
cancel the registration.
If you want to re-register the handset to the base
unit or a different base unit of the same model,
you need to register it to that base unit. The
handset will be given a new extension number of
that base unit. Only one handset can be
and the other handsets are not being used.
Registration must be completed within 1
minute.
Only one handset can be canceled at a time near
the base unit.
Make sure the handset and the base unit are
not being used.
L Keep the front cover page open for button
locations.
L If you have canceled the handset registration
at the previous base unit (page 77), start from
step 5.
1 Press {CONF/FUNCTION}.
L Keep the front cover page open for button
locations.
2 Scroll to “Initial setting” by pressing
{v} or {e}, and press {>}.
1 Handset:
3 Scroll to “Registration” by pressing {v}
or {e}, and press {>}.
Press {CONF/FUNCTION}.
4 Scroll to “Deregistration” by pressing
2 Scroll to “Initial setting” by pressing
{v} or {e}, and press {>}.
{v} or {e}, and press {>}.
5 Press {3}{3}{5} (DEL.) to delete the
registration memory.
3 Scroll to “Registration” by pressing {v}
or {e}, and press {>}.
L If you make a mistake, press
{HOLD/CLEAR}, and enter {3}{3}{5}.
4 Press {>} at “HS registration”.
6 Press the right soft key ({OK}).
L A beep will sound and the registration
memory will be erased on both the
handset and the base unit.
OK
L “[-]” is shown on the top right of the
display.
5 Base unit:
Press {MUTE}.
OK
6 Handset:
L If 3 beeps sound, you entered a wrong
1. Press the right soft key ({OK}).
code. Try again from step 5.
Note:
L If you do not press a button for more than 3
mode.
of the same model, start from step 5 in the re-
registering the handset procedure on page
77, or see page 32.
L The handset will not work. To use it again,
registration will be required (page 32, 77).
2. Wait until a long beep sounds and the
display shows the registered number.
The registration will be complete.
L The registered number “[1]” to “[8]”
will be shown on the top right of the
display.
77
9. Option
Example: Extension number 2
Note:
L To stop registration, press {OFF} on the
handset and press {MUTE} on the base unit.
L If you have not canceled the handset
registration at the previous base unit (page
77), the handset number still remains on that
base unit memory. To erase the handset
number from the previous base unit, see the
base unit operating instructions. For this
base unit:
1. Press {MENU}.
2. Press {MUTE}.
3. Press {SET}.
4. Enter {3}{3}{5}.
5. Press {SET}.
6. Enter that handset number ({1} to {8}).
7. Press {SET}.
78
10. Help
1E0rrFoHorerMlFpeasxsAadgveasntage assistance, call 1-800-435-7329.
OK
L Fax communication was successful.
10.1 Error messages –
Reports
10.2 Error messages –
If a problem occurs during fax transmission or
reception, one of the following communication
messages will be printed on the sending and
journal reports (page 51).
Display
If the unit detects a problem, one or more of the
following messages will appear on the display.
COMMUNICATION ERROR
(Code: 40-42, 46-72, FF)
10.2.1 Base unit
L A transmission or reception error occurred.
Try again or check with the other party.
ALL MAILBOX FULL
L There is no room left in memory to record
voice messages, or the number of recorded
messages has reached 64. Erase
COMMUNICATION ERROR
(Code: 43, 44)
telephone line cord to a different jack and try
again.
unnecessary messages (page 63).
BUSY
L An overseas transmission error occurred. Try
using the overseas mode (feature #23 on
page 69).
L The called handset is in use.
to is in use.
L The handset you are calling is too far from the
base unit.
DOCUMENT JAMMED
L The document is jammed. Remove the
jammed document (page 90).
L Privacy mode is turned ON for the call you
tried to join (page 48).
ERROR-NOT YOUR UNIT
(Code: 54, 59, 70)
L A transmission or reception error occurred
because of a problem with the other party’s
fax machine. Check with the other party.
CALL SERVICE
L There is something wrong with the unit.
Contact our service personnel.
MEMORY FULL
CHECK DOCUMENT
L The memory is full of received documents
due to a lack of recording paper or a
recording paper jam. Install paper (page 15)
or clear the jammed paper (page 88).
L The document was not fed into the unit
properly. Re-insert the document. If
misfeeding occurs frequently, clean the
document feeder rollers (page 90) and try
again.
L Attempted to send a document longer than
600 mm (235/8"). Press {STOP} to remove
the document. Divide the document into two
or more sheets, and try again.
NO DOCUMENT
L The document was not fed into the unit
properly. Re-insert the document and try
again.
OTHER FAX NOT RESPONDING
run out of recording paper. Try again.
L The document was not fed properly. Re-
insert the document and try again.
L The other party’s fax machine rang too many
times. Send the fax manually (page 50).
L The other party’s machine is not a fax
machine. Check with the other party.
L The number you dialed is not in service.
CHECK MEMORY
L The base unit memory (telephone numbers,
parameters, etc.) has been erased. Re-
program.
CHECK PAPER
L The unit has run out of recording paper.
Install paper and press {SET} to clear the
message.
PRESSED THE STOP KEY
L {STOP} was pressed and fax communication
was canceled.
For Fax Advantage assistance, call 1-800-435-7329.
79
10. Help
properly (page 89). Reinstall paper (page 15)
and press {SET} to clear the message.
L The recording paper has jammed near the
recording paper entrance. Clear the jammed
paper (page 89) and press {SET} to clear the
message.
memory capacity of the unit. Transmit the
entire document manually.
FILM EMPTY
b
COVER OPEN
COVER OPEN
L The film is empty. Replace the film with a new
one (page 14).
b
L The ink film is slack or creased. Tighten it
(see step 5 on page 13) and install again.
L The fax machine is positioned near
appliances such as TVs or speakers which
CHECK FILM
L The covers are open. Close them.
one (page 14).
L The ink film is not installed. Install it (page
13).
FILM NEAR EMPTY
L The remaining film is low. Prepare a new film
L The ink film is slack or creased. Tighten it
(see step 5 on page 13).
(page 9).
INCOMPLETE
DENIED
L The directory copy stopped because the
L When you tried to monitor an extension, the
room monitor feature of the destination
extension was set to OFF (page 48).
destination handset was out of range.
INVALID
DIRECTORY FULL
L The called handset has not been registered
to the base unit.
L You pressed {9} instead of entering an
extension number. Enter the extension
number ({0} to {8}).
L There is no space to store new items in
navigator directory. Erase unnecessary items
(page 38).
handset is already full, or became full when
copying directory items. Copying was
stopped. Press {STOP} to exit the mode
(page 39). Erase other stored items in the
destination handset directory (page 38), then
try again.
MEMORY FULL
L When making a copy, the document being
stored exceeded the memory capacity of the
unit. Press {STOP} to clear the message.
Divide the document into sections.
ERROR!!
MODEM ERROR
L A handset tried to copy directory items (page
L There is something wrong with the unit.
39) but the copy has been stopped.
Contact our service personnel.
FAX IN MEMORY
NO FAX REPLY
L The unit has a document in memory. See the
other displayed message instructions to print
out the document.
L The other party’s fax machine is busy or has
run out of recording paper. Try again.
NO ITEMS STORED
FAX MEMORY FULL
L The memory is full of received documents
due to a lack of recording paper or a
recording paper jam. Install paper (page 15)
or clear the jammed paper (page 88).
L When performing memory transmission, the
document being stored exceeded the
For Fax Advantage assistance, call 1-800-435-7329.
80
10. Help
L You tried to copy your directory items to a
L You tried to view caller information while a
handset, but your directory was empty.
handset user is operating the answering
machine remotely.
OPEN CABINET
CHECK FILM SLACK
TRANSMIT ERROR
b
OPEN CABINET
L A transmission error occurred. Try again.
L If you send a fax overseas, try the following:
CHECK FILM TYPE
–
Use the overseas transmission mode
(feature #23 on page 69).
Add 2 pauses at the end of the telephone
number or dial manually.
L The ink film is slack or creased. Tighten it
(see step 5 on page 13).
L The fax machine is positioned near
appliances such as TVs or speakers which
–
UNIT OVERHEATED
PAPER JAMMED
L The unit is too hot. Let the unit cool down.
L A recording paper jam occurred. Clear the
10.2.2 Handset
jammed paper (page 88).
PLEASE WAIT
L The unit is checking that there is no slack or
crease on the ink film. Wait for a moment
while the check is completed.
L The called handset/base unit is in use.
in use.
RECORDING ERROR
L The handset you are calling is too far from the
base unit.
L Privacy mode is turned ON for the call you
tried to join (page 48).
L The greeting message or voice memo you
recorded was under 1 second long. Record a
longer message.
REDIAL TIME OUT
L The other party’s fax machine is busy or has
REMOVE DOCUMENT
L The battery is completely discharged. The
handset will not work. Charge the battery
fully (page 20).
L The document is jammed. Remove the
jammed document (page 90).
SERIAL ERROR
L There is something wrong with the unit.
Contact our service personnel. The base unit
will not work. So, if you make a call, use the
handset.
L When you tried to monitor an extension, the
room monitor feature of the destination
extension was set to OFF (page 48).
SYSTEM IS BUSY
L Radio communication between the handset
and the base unit is partially impaired.
L More than one unit is in use, such as
conducting anexternal/internal call. Try again
later.
L Another user is listening to messages. Try
again later.
For Fax Advantage assistance, call 1-800-435-7329.
81
10. Help
L There is no space to store new items in
navigator directory. Erase unnecessary items
(page 38).
7. Press {SET}.
(The name/number is an example.)
L When the displayed item was being copied to
was full. Copying was stopped. If you tried to
copy all of the items, the displayed item and
items after it have not been copied to the
destination unit. Press {OFF} to exit the
mode (page 39). Erase other stored items in
the destination unit directory (page 38), then
try again.
L You tried to copy your directory items to
another extension, but your directory is
empty.
L When you tried to register or unregister the
handset, the handset and the base unit could
not link for some reason, such as interference
from other electrical appliances. Take the
handset and the base unit away from the
L If more than one handset is in use, you may
not be able to register/unregister a handset.
Try again later.
L If “Directory full” is not displayed,
copying was stopped for another reason,
such as:
–
the destination handset was out of range,
or
–
the destination unit user pressed {TALK},
{SP-PHONE} or {DIGITAL SP-PHONE}.
L Another unit tried to copy directory items
(page 39) but the copy has been stopped.
L The called handset has not been registered
to the base unit or you selected your
extension number.
L You pressed {9} instead of entering an
extension number. Enter the extension
number ({0} to {8}).
L 8 handsets have already been registered to
the base unit. To cancel one of the handsets
registered to the base unit, see page 77.
L Although you may be using fewer than 8
handsets with your base unit, if you have
registered one of the handsets to another
base unit, your base unit still contains the
registration of that handset until it is erased
from your base unit. Erase the handset
registration from this unit as follows:
L The handset you tried to make a call has not
been registered to the base unit. Register it
(page 32, 77).
1. Press {MENU}.
2. Press {MUTE}.
3. Press {SET}.
4. Enter {3}{3}{5}.
5. Press {SET}.
L The handset has lost communication with the
base unit. Walk closer to the base unit, and
try again.
6. Enter that handset number ({1} to {8}).
For Fax Advantage assistance, call 1-800-435-7329.
82
I cannot make calls.
2-way radio mode;
74).
–
–
–
the handset was too far from your
handset. Walk closer to the handset.
2-way radio mode on the other handset is
OFF (page 49).
The called handset was talking with
another handset in the 2-way radio mode.
The unit does not work.
page 20).
The unit does not ring.
L The ringer volume is turned OFF. Adjust it
(page 27, 28).
L The battery needs to be charged. Recharge
10.3.2 General
the battery (page 20).
The unit displays “CHECK PAPER” though the
paper is inserted.
L The paper is inserted halfway. Insert it
correctly (page 15) and press {SET} to clear
the message.
L Radio communication between the handset
and the base unit is partially impaired.
L More than one unit is in use, such as
conducting anexternal/internal call. Try again
later.
fax tone and cannot talk.
L FAX ONLY mode is set. Tell the other party
the number is only used for faxes.
L Change to TEL mode (page 53) or TAM/FAX
mode (page 54).
L Another user is listening to messages. Try
again later.
L You tried to operate the answering machine
remotely while the base unit user is viewing
L If you use a Distinctive Ring service, turn
machine is in TEL mode.
caller information.
Frequently Asked Questions
L If you use a Distinctive Ring service, make
sure you have set the same ring pattern
assigned by the telephone company (page
56).
10.3 When a function does
not work, check here
The {REDIAL/PAUSE}/{PAUSE/REDIAL}
button does not function properly.
L If this button is pressed while dialing, a pause
will be inserted. If pressed immediately after
a dial tone is obtained, the last number dialed
will be redialed.
10.3.1 Initial settings
I cannot hear a dial tone.
L If you used a splitter to connect the unit,
remove the splitter and connect the unit to the
wall jack directly. If the unit operates properly,
check the splitter.
L Disconnect the unit from the telephone line
and connect the line to a known working
telephone. If the working telephone operates
properly, contact our service personnel to
have the unit repaired. If the working
telephone does not operate properly, contact
your telephone company.
L The power cord or telephone line cord is not
connected. Check the connections.
L If you connected the fax machine through a
computer modem, connect the fax machine
directly to a telephone line jack.
The receiving mode does not function
properly.
L The Distinctive Ring is set (feature #31 on
page 70).
or ID number.
another code or ID. Change the number:
–
remote operation ID (code): feature #11
on page 69, or page 76,
–
fax activation code: feature #41 on page
71,
For Fax Advantage assistance, call 1-800-435-7329.
83
10. Help
–
–
password for mailbox 2: feature #51 on
page 71, or page 76,
password for mailbox 3: feature #52 on
page 71, or page 76.
L The caller requested not to send his/her
information (page 40).
L If a call is being transferred to you, the caller
information will not be displayed.
L You entered a one-digit number for the
password of mailbox 2 or 3. Enter 2-digit
number (00–99) (feature #51 on page 71,
feature #52 on page 71, or page 76).
The display exits the Caller ID List while
viewing caller information.
L Do not pause for over 1 minute on the
handset or 20 seconds on the base unit while
searching.
The ink film runs out quickly.
L The help printing function, copy function, and
reports also use ink film.
10.3.3 Cordless handset
L Make sure that the battery is installed
correctly (page 16).
L Charge the battery fully (page 20).
try again.
L The handset has not been registered to the
base unit. Register the handset (page 32,
77).
The unit beeps.
L Recording paper or ink film has run out.
Press {STOP} to stop the beeps and install
paper/ink film.
Whenever I try to retrieve my voice mail
messages, I am interrupted by the fax tone.
L You are probably entering *#9. This is the
default setting for the fax activation code. If
you use a voice mail service, turn the fax
activation feature OFF or reprogram the
activation code (feature #41 on page 71).
fully.
The speakerphone is not working.
L Use the speakerphone in a quiet room.
L If you have difficulty hearing the other party,
adjust the volume.
The handset does not ring.
L The ringer volume is set to OFF. Adjust it
L If more than one other user is using the
handsets and base unit, the handset/base
unit may not ring. Those users will hear
incoming call tones (feature #73 on page 72,
or page 74). “INCOMING CALL” will be
displayed on the base unit.
I cannot page the handset or base unit.
L The called handset is too far from the base
unit.
L The called unit is in use. Try again later.
L If more than one other user is using the
handsets and base unit, you may not be able
to page. Try again later.
The display shows “No link to base.
Walk closer to base and try again.”
and an alarm tone sounds.
L The handset is too far from the base unit.
Move closer and try again.
L Plug in the AC adaptor.
L Raise the base unit antennas.
While having an intercom call, tones are
heard.
L Someone is calling you from outside.
Press {TALK}, {SP-PHONE} or {DIGITAL
SP-PHONE} to answer the outside call.
Static, sound cuts in/out, fades. Interference
from other electrical units.
The unit does not display the caller’s name
and/or telephone number.
L Use the handset and the base unit away from
other electrical appliances.
L Move closer to the base unit.
L Press {<} on the handset to turn ON the
reception booster feature (page 34).
L Raise the base unit antennas.
L You need to subscribe to a Caller ID service.
L Other telephone equipment may be
interfering with your phone. Disconnect it and
try again.
L Other electrical appliances connected to the
same outlet may be interfering with the Caller
ID information.
L Telephone line noise may be affecting the
Caller ID information.
For Fax Advantage assistance, call 1-800-435-7329.
84
10. Help
The handset stops working while being used.
L Place the handset on the charger, and
disconnect the power cord to reset the unit.
Connect the power cord, and try again.
L You cannot make a call when the handset is
in the remote operation mode. Exit the mode
by pressing {OFF} (page 64).
L If the 2-way radio mode is ON, turn it OFF
(page 49).
I cannot store an item in the navigator
directory.
L You cannot store an item in the directory
while the handset is in the talk,
speakerphone, intercom or room monitor
mode, 2-way radio mode or in the remote
operation mode.
I cannot make a call even if the line is free.
L If more than one other user is using the
handsets and base unit, you may not be able
to make a call. Try again later.
L Do not pause for over 1 minute while storing.
I cannot have a conversation or listen to
messages using the headset.
L Make sure that an optional headset is
connected properly (page 17).
L If “SP-phone” or “SP” is displayed on the
handset, press {TALK} to switch to the
headset.
While storing an item in the navigator
directory, the handset starts to ring.
L To answer a call, press {TALK} or {SP-
PHONE}. Storing will be canceled. Store the
name and number again.
I cannot redial by pressing {PAUSE/REDIAL}.
L If the last number dialed was more than 32
digits long, the number will not be redialed
correctly.
I cannot program items.
L Programming is not possible while the
handset is being used.
L Do not pause for over 1 minute while
programming.
“Recharge battery” is displayed, 0688754
flashes or the handset beeps intermittently.
L Move closer to the base unit.
L {v}, {e}, {<} or {>} may have been
pressed when you picked up the handset.
“Charge for 15HRS” and 68885 are
displayed and the handset does not work.
L The battery has been discharged. Charge
the battery fully (page 20).
L If more than three other users are using the
handsets, you may not be able to program.
Try again later.
L If the 2-way radio mode is ON, turn it OFF
(page 49).
continues to flash, or “Charge for 15HRS”
and 68885 are displayed.
L Clean the charge contacts and charge again
(page 20).
I cannot register a handset to the base unit.
L Charge the battery fully (page 20).
L The maximum number of handsets have
already been registered to the base unit.
L Although you may be using fewer than 8
handsets with your base unit, if you have
registered one of the handsets to another
base unit, your base unit still contains the
registration of that handset until it is erased
from your base unit. Erase the handset
registration from this unit as follows:
I cannot receive documents by pressing
{*}{#}{9} on the handset.
L You must set the remote fax activation to ON
(feature #41 on page 71) beforehand.
L Press {*}{#}{9} firmly.
L The memory is full of received documents
due to a lack of recording paper or a
recording paper jam. Install paper or clear the
jammed paper.
1. Press {MENU}.
2. Press {MUTE}.
3. Press {SET}.
4. Enter {3}{3}{5}.
5. Press {SET}.
The handset display is blank.
L Charge the battery fully (page 20).
6. Enter that handset number ({1} to {8}).
7. Press {SET}.
For Fax Advantage assistance, call 1-800-435-7329.
85
10. Help
L The greeting message is too long. Record a
10.3.4 Fax – sending
shorter message (page 61).
I cannot send documents.
The display shows “CONNECTING.....”, but
faxes are not received.
L The incoming call is not a fax. Change the
receiving mode to TAM/FAX mode (page 54)
or TEL mode (page 53).
run out of recording paper. Try again.
L The other party’s machine is not a fax
machine. Check with the other party.
times. Send the fax manually (page 50).
L If a blank sheet is ejected after the received
document is printed out, the receiving
reduction rate is not programmed correctly.
Program the proper rate in feature #36 (page
70).
L The other party placed the document in their
fax machine facing the wrong way. Check
I cannot send a fax overseas.
L Use the overseas transmission mode
(feature #23 on page 69).
L Add two pauses at the end of the telephone
number or dial manually.
The other party complains that letters on
their received document are distorted or not
clear.
L If your line has special telephone services
such as call waiting, the service may have
been activated during fax transmission.
Connect the unit to a line that does not have
these services.
L An extension telephone on the same line is
off the hook. Hang up the extension
telephone and try again.
L Try copying the document with this unit. If the
copied image is clear, there may be
something wrong with the other party’s
machine.
A white line or a smudge appears on your
recording paper.
L The glass or rollers are dirty. Clean them
(page 90).
The printing quality is poor.
Please do not reuse the ink film!
Please use genuine Panasonic replacement
film. Refer to page 9 for further details.
L The other party sent a faint document. Ask
them to send a clearer copy of the document.
L The thermal head is dirty. Clean it (page 91).
L Some paper has instructions recommending
which side to print on. Try turning the
recording paper over.
L You may have used paper with a cotton
and/or fiber content that is over 20%, such as
letterhead or resume paper. We recommend
smooth paper such as “Hammermill Jet Print”
for clearer printing.
The other party complains that smudges or
black lines appear on their received
document.
L The glass or rollers are dirty. Clean them
(page 90).
10.3.5 Fax – receiving
I cannot receive documents by pressing
{*}{#}{9} on the handset.
L You must set the remote fax activation to ON
L Press {*}{#}{9} firmly.
L The memory is filled with received
documents due to a lack of recording paper
or a recording paper jam. Install paper (page
15) or clear the jammed paper (page 88).
I cannot receive documents.
subscribe to a voice mail service, you must
also subscribe to a Distinctive Ring service
(page 56).
one (page 14).
I cannot receive documents automatically.
to TAM/FAX mode (page 54) or FAX ONLY
mode (page 55).
L The time taken to answer the call is too long.
Decrease the number of rings in feature #06
(page 69).
send a document.
L The memory is filled with received
documents due to a lack of recording paper
or a recording paper jam. Install paper (page
15) or clear the jammed paper (page 88).
For Fax Advantage assistance, call 1-800-435-7329.
86
10. Help
10.3.7 Answering machine
L The unit is not in TAM/FAX or FAX ONLY
mode. Select the desired mode using feature
#77 (page 73) and press {AUTO ANSWER}
repeatedly until TAM/FAX or FAX ONLY
mode is displayed.
I cannot listen to messages from a remote
location.
L Press the remote operation ID (code)
or page 76).
password.”, mailbox 2 or 3 has a password.
Enter the password (feature #51 on page 71,
feature #52 on page 71, or page 76).
L The unit is not in TAM/FAX mode. Change to
TAM/FAX mode (page 67).
I cannot select the desired receiving mode.
L If you want to set TAM/FAX or FAX ONLY
mode:
–
select the desired mode using feature #77
(page 73), and
–
press {AUTO ANSWER} repeatedly until
the desired mode is displayed.
L If you want to set TEL mode:
–
press {AUTO ANSWER} repeatedly until
TEL mode is displayed.
Messages in the mailbox do not play back.
correct password.
10.3.6 Copying
–
For mailbox 2, see feature #51 on page
71, or page 76.
The unit will not make a copy.
L The film is empty. Replace the film with a new
one (page 14).
–
For mailbox 3, see feature #52 on page
71, or page 76.
L You cannot make a copy during
programming.
L You cannot make a copy during a telephone
conversation.
The other party complains that they cannot
leave a voice message.
L The recording time is set to “GREETING
ONLY”. Select “1 MIN”, “2 MIN” or “3 MIN”
(feature #10 on page 69, or page 75).
L The memory is full. Erase unnecessary
messages (page 63, 65, 67).
A black line, white line or smudge appears on
the copied document.
L The glass or rollers are dirty. Clean them
(page 90).
I cannot operate the answering machine with
the handset.
L Someone is operating the answering
machine.
The copied image is distorted.
L You are too far from the base unit. Move
closer to the base unit.
The printing quality is poor.
Please do not reuse the ink film!
Please use genuine Panasonic replacement
film. Refer to page 9 for further details.
During message playback, incoming call
tones are heard.
L To answer the call, if you are using the base
unit, press {DIGITAL SP-PHONE}. If you are
using the handset, press {TALK} or {SP-
PHONE}. For playback, start again from the
beginning after hanging up.
Copy
Original
ABC
L Some paper has instructions recommending
which side to print on. Try turning the
recording paper over.
L You may have used paper with a cotton
and/or fiber content that is over 20%, such as
letterhead or resume paper. We recommend
smooth paper such as “Hammermill Jet Print”
for clearer printing.
I cannot erase messages in a mailbox.
L While another user is accessing the mailbox
or a caller is leaving a message in the
mailbox, you cannot erase messages in the
same mailbox.
Caller ID information does not display during
message playback (page 65).
L The caller information will not be displayed
–
if a message is recorded by using
{MEMO} (page 62),
For Fax Advantage assistance, call 1-800-435-7329.
87
10. Help
–
–
if a call is transferred to a mailbox, and the
caller leaves a message (page 63), or
if the same caller calls again (page 40).
Release the back cover by pushing in the
green lever (2) in the unit.
10.3.8 If a power failure occurs
L The unit will not function.
L The unit is not designed for making
emergency telephone calls when the power
made for access to emergency services.
L Fax transmission and reception will be
interrupted.
1
L If delayed transmission (feature #25, page
70) is programmed and the start time occurs
during a power failure, transmission will be
attempted shortly after power is restored.
L If any fax documents are stored in the
memory, they will be lost. When power is
restored, a power down report will be printed
out stating which contents in the memory
2
have been erased.
3 Open the back cover (1).
Jams
10.4 Recording paper jams
10.4.1 When the recording paper
has jammed in the unit
The display will show the following.
1
PAPER JAMMED
1 Open the front cover (1) by pulling up the
center part (2).
4 Remove the jammed recording paper (1).
1
2
1
2 Release the back cover by pushing the green
button (1) on the right side of the unit.
OR
For Fax Advantage assistance, call 1-800-435-7329.
88
10. Help
5 Turn the gear of the blue core (1) in the
direction of the arrow until the white core (2)
begins to turn.
sides (2). Then close the front cover
securely (3).
2
2
1
3
1
7 Remove the recording paper and straighten.
Pull the tension plate forward (1) and insert
the paper. Then push the tension plate back.
L Make sure that the ink film is wrapped
around the blue core (3) at least once.
Correct
1 turn
Tight
3
Incorrect
The ink film is not wrapped
around the blue core.
1
10.4.2 When the recording paper
was not fed into the unit properly
The display will show the following.
Slack/Crease
CHECK PAPER
Remove the recording paper and straighten. Pull
the tension plate forward (1) and insert the
Reverse
6 First close the back cover securely (1) by
pushing down on the dotted area on both
For Fax Advantage assistance, call 1-800-435-7329.
89
10. Help
paper. Push the tension plate back, then press
{SET} to clear the message.
2 Close the front cover securely (1).
1
Note:
L Do not pull out the jammed paper forcibly
before opening the front cover.
{SET}
1
10.5 Document jams –
sending
1 Open the front cover (1) by pulling up the
center part (2). Remove the jammed
document carefully (3).
2
Cleaning
10.6 Document feeder
cleaning
Clean the document feeder in the following
cases:
3
–
If misfeeding of the document occurs
frequently.
1
–
If smudges or black/white lines appear on the
original document when transmitting or
copying.
1 Disconnect the power cord and the
telephone line cord.
For Fax Advantage assistance, call 1-800-435-7329.
90
10. Help
2 Open the front cover (1) by pulling up the
4 Close the front cover securely (1).
center part (2).
2
1
1
5 Connect the power cord and the telephone
3 Clean the document feeder rollers (1) and
rubber flap (2) with a cloth moistened with
isopropyl rubbing alcohol, and let all parts
dry thoroughly. Clean the glass (3) with a
soft, dry cloth.
line cord.
10.7 Thermal head
cleaning
Caution:
L Do not use paper products, such as
paper towels or tissues.
If smudges or black/white lines appear on a
copied/received document, check for dust on the
thermal head. Clean the thermal head to remove
the dust.
1
2
1 Disconnect the power cord and the
telephone line cord.
2 Open the front cover (1) by pulling up the
center part (2).
2
3
1
3 Release the back cover by pushing the green
button (1) on the right side of the unit.
OR
For Fax Advantage assistance, call 1-800-435-7329.
91
10. Help
Release the back cover by pushing in the
Caution:
green lever (2) in the unit.
L To prevent a malfunction due to static
electricity, do not use a dry cloth and
do not touch the thermal head directly.
1
1
2
6 Reinstall the ink film and close the covers
(see steps 4 to 6 on page 13).
4 Open the back cover (1). Remove the ink
7 Connect the power cord and the telephone
film (2).
line cord.
1
2
5 Clean the thermal head (1) with a cloth
moistened with isopropyl rubbing alcohol,
and let it dry thoroughly.
For Fax Advantage assistance, call 1-800-435-7329.
92
11. General Information
1P1rinGtedneRraepl Ionrftosrmation
11.1 Reference lists and
reports (Base unit only)
for your reference.
Setup list:
Provides you with the current settings of the
base unit programming features (page 68 to
page 73).
Telephone number list:
Provides you with names and numbers which
are stored in the navigator directory of the base
unit.
Journal report:
Keeps a record of fax transmission and
reception. This report will be printed
automatically after every 30 fax communications
(feature #22 on page 69).
Printer test:
Allows you to check the print quality of your unit.
If the test print has a smudge, or blurred points or
lines, clean the thermal head (page 91).
Broadcast programming list:
Provides you with names and numbers which
are stored in the broadcast memory (page 52).
Caller ID list:
Keeps a record of the last 50 different callers of
the base unit after subscribing to a Caller ID
service. To print automatically after every 50 new
calls, activate feature #26 (page 70).
{STOP}
{MENU}
{<}{>}
{SET}
1 Press{MENU} repeatedly todisplay “PRINT
REPORT”.
2 Press {<} or {>} repeatedly to display the
desired item.
3 Press {SET} to start printing.
L To stop printing, press {STOP}.
4 Press {MENU}.
Specifications
93
11. General Information
11.2 Technical data about this product
11.2.1 Base unit
Applicable lines:
Document size:
Effective scanning width:
Effective printing width:
Max. 216 mm (81/2") in width, Max. 600 mm (235/8") in length
208 mm (83/16")
Letter/Legal: 208 mm (83/16")
A4: 202 mm (715/16")
Transmission speed*1:
Scanning density:
Approx. 15 s/page (Original mode)*2
Horizontal: 8 pels/mm (203 pels/inch)
Vertical: 3.85 lines/mm (98 lines/inch) (standard resolution)
7.7 lines/mm (196 lines/inch) (fine/photo resolution)
15.4 lines/mm (392 lines/inch) (super fine resolution)
64 levels
Photo resolution:
Scanner type:
Printer type:
Contact Image Sensor
Thermal Transfer on plain paper
Data compression system: Modified Huffman (MH), Modified READ (MR)
Modem speed:
Operating environment:
Dimensions:
9,600 / 7,200 / 4,800 / 2,400 bps; Automatic Fallback
5°C – 35°C (41°F – 95°F), 20% – 80% RH (Relative Humidity)
Approx. height 128 mm × width 324 mm × depth 242 mm (51/32" × 123/4"
× 917/32")
Mass (Weight):
Approx. 3.1 kg (6.8 lb.)
Power consumption:
Standby: Approx. 4.4 W
Reception: Approx. 50 W (When receiving a 20% black document)
Copy: Approx. 50 W (When copying a 20% black document)
Maximum: Approx. 135 W (When copying a 100% black document)
120 V AC, 60 Hz
Power supply:
Fax memory capacity*3:
Transmission: Approx. 25 pages
Reception: Approx. 28 pages
Approx. 15 minutes
Voice memory capacity*4:
*1 Transmission speed varies depending on page content, resolution, telephone line conditions, and the
other party’s machine.
*2 Transmission speed is based upon the ITU-T No. 1 Test Chart and original mode. If the capabilities
of the other party’s machine are inferior to your unit, the transmission speed may be lower.
*3 Based on the ITU-T No. 1 Test Chart in standard resolution.
*4 Including greeting messages. Total recording time may be reduced by the calling party’s background
noise.
94
11. General Information
ITU-T No. 1 Test Chart
Paper specifications
Recording paper size:
Letter: 216 mm × 279 mm (81/2" × 11")
Legal: 216 mm × 356 mm (81/2" × 14")
A4: 210 mm × 297 mm (81/4" × 1111/16")
60 g/m2 to 90 g/m2 (16 lb. to 24 lb.)
Recording paper weight:
Note for recording paper:
L Do not use the following types of paper:
–
Paper with a cotton and/or fiber content that is over 20%, such as letterhead paper or paper used
for resumes
–
–
–
–
–
Extremely smooth or shiny paper, or paper that is highly textured
Coated, damaged or wrinkled paper
Paper with foreign objects attached, such as tabs or staples
Paper which has dust, lint or oil stains
Paper that will melt, vaporize, discolor, scorch or emit dangerous fumes near 200°C (392°F), such
as vellum paper. These materials may transfer onto the fusing roller and cause damage.
Moist paper
–
L Some paper only accepts print on one side. Try using the other side of the paper if you are not happy
with the print quality or if misfeeding occurs.
L For proper paper feeding and best print quality, we recommend using long-grained paper.
L Do not use paper of different types or thickness at the same time. This may cause a paper jam.
L Avoid double-sided printing.
L Do not use paper printed from this unit for double-sided printing with other copiers or printers. This
may cause a paper jam.
L To avoid curling, do not open paper packs until you are ready to use the paper. Store unused paper
in the original packaging, in a cool and dry location.
11.2.2 Handset
Operating environment:
Frequency:
Dimensions:
5°C – 40°C (41°F – 104°F)
2.40 GHz – 2.48 GHz
Approx. height 242 mm × width 53 mm × depth 40 mm (917/32" × 23/32" ×
19/16")
Mass (Weight):
Power supply:
Security codes:
Approx. 220 g (0.48 Ib.)
Ni-Cd battery (3.6 V, 850 mAh)
1,000,000
95
11. General Information
11.2.3 Charger unit
Operating environment:
Dimentions:
5°C – 40°C (41°F – 104°F)
Approx. height 60 mm × width 74 mm × depth 96 mm (211/32" × 229/32" ×
225/32")
Mass (Weight):
Approx. 95 g (0.21 lb.)
Power consumption:
Standby: Approx. 0.8 W
Maximum: Approx. 4.0 W
Power supply:
Note:
AC adaptor (120 V AC, 60 Hz)
L Any details given in these instructions are subject to change without notice.
L The pictures and illustrations in these instructions may vary slightly from the actual product.
96
11. General Information
FCC and Other Information
11.3 FCC and Other Information
This equipment complies with Part 68 of the FCC
rules and the requirements adopted by the ACTA.
On the rear of this equipment is a label that
contains, among other information, a product
identifier in the format US:ACJ----------.
Connection to party line service is subject to state
tariffs. Contact the state public utility commission,
public service commission or corporation
commission for information.
If requested, this number must be provided to the
telephone company.
This equipment is hearing aid compatible as
defined by the FCC in 47 CFR Section 68.316.
• Registration No .....(found on the rear of the unit)
• Ringer Equivalence No. (REN)
...............................(found on the rear of the unit)
When you hold the phone to your ear, noise might
be heard in your Hearing Aid. Some Hearing Aids
are not adequately shielded from external RF
(radio frequency) energy. If noise occurs, use an
optional headset accessory or the speakerphone
option (if applicable) when using this phone.
Consult with your audiologist or Hearing Aid
manufacturer about the availability of Hearing Aids
which provide adequate shielding to RF energy
commonly emitted digital devices.
A plug and jack used to connect this equipment to
the premises wiring and telephone network must
comply with the applicable FCC Part 68 rules and
requirements adopted by the ACTA. A compliant
telephone cord and modular plug is provided with
this product. It is designed to be connected to a
compatible modular jack that is also compliant.
The REN is used to determine the number of
devices that may be connected to a telephone line.
Excessive RENs on a telephone line may result in
the devices not ringing in response to an incoming
call. In most but not all areas, the sum of RENs
should not exceed five (5.0).To be certain of the
number of devices that may be connected to a
line, as determined by the total RENs, contact the
local telephone company. For products approved
after July 23, 2001, the REN for this product is part
of the product identifier that has the format
US:AAAEQ##TXXXX. The digits represented by
## are the REN without a decimal point (e.g.,03 is
a REN of 0.3).
If your home has specially wired alarm equipment
connected to the telephone line, ensure the
installation of this equipment does not disable your
alarm equipment. If you have questions about
what will disable alarm equipment, consult your
telephone company or a qualified installer.
WHEN PROGRAMMING EMERGENCY
NUMBERS AND(OR) MAKING TEST CALLS TO
EMERGENCY NUMBERS:
1) Remain on the line and briefly explain to the
dispatcher the reason for the call.
2) Perform such activities in the off-peak hours,
such as early morning or late evenings.
If this equipment causes harm to the telephone
network, the telephone company will notify you in
advance that temporary discontinuance of service
may be required. But if advance notice isn’t
practical, the telephone company will notify the
customer as soon as possible. Also, you will be
advised of your right to file a complaint with the
FCC if you believe it is necessary.
The software contained in this equipment to allow
user access to the network must be upgraded to
recognize newly established network area codes
and exchange codes as they are placed into
service. Failure to upgrade the premises systems
or peripheral equipment to recognize the new
codes as they are established will restrict the
customer and the customer’s employees from
gaining access to the network and to these codes.
The telephone company may make changes in its
facilities, equipment, operations or procedures that
could affect the operation of the equipment. If this
happens the telephone company will provide
advance notice in order for you to make necessary
modifications to maintain uninterrupted service.
This device complies with Part 15 of the FCC
Rules. Operation is subject to the following two
conditions:
(1) This device may not cause harmful
interference, and (2) this device must accept any
interference received, including interference that
may cause undesired operation.
If trouble is experienced with this equipment, for
repair or warranty information, please contact a
Factory Servicenter or other Authorized Servicer. If
the equipment is causing harm to the telephone
network, the telephone company may request that
you disconnect the equipment until the problem is
resolved.
Privacy of communications may not be ensured
when using this phone.
97
11. General Information
CAUTION:
Any changes or modifications not expressly
approved by the party responsible for compliance
could void the user’s authority to operate this
device.
NOTE:
This equipment has been tested and found to
comply with the limits for a Class B digital device,
pursuant to Part 15 of the FCC Rules. These
limits are designed to provide reasonable
protection against harmful interference in a
residential installation. This equipment generates,
uses, and can radiate radio frequency energy
and, if not installed and used in accordance with
the instructions, may cause harmful interference
to radio communications. However, there is no
guarantee that interference will not occur in a
particular installation. If this equipment does
cause harmful interference to radio or television
reception, which can be determined by turning
the equipment off and on, the user is encouraged
to try to correct the interference by one or more of
the following measures:
— Reorient or relocate the receiving antenna.
— Increase the separation between the
equipment and receiver.
— Connect the equipment into an outlet on a
circuit different from that to which the receiver
is connected.
— Consult the dealer or an experienced radio/TV
technician for help.
FCC RF Exposure Warning:
To comply with FCC RF exposure requirements
the base unit must be installed and operated with
its antenna located at 20 cm or more between
antenna and all person’s body (excluding
extremities of hands, wrist and feet). The handset
unit may be carried and operated with only the
specific provided belt-clip. Other non-tested belt-
clips or similar body-worn accessories may not
comply and must be avoided. The base and
handset units must not be co-located or operated
in conjunction with any other antenna or
transmitter.
98
11. General Information
Limited Warranty
11.4 Limited Warranty
PANASONIC CONSUMER ELECTRONICS COMPANY,
DIVISION OF MATSUSHITA ELECTRIC
CORPORATION OF AMERICA
One Panasonic Way,
Secaucus, New Jersey 07094
PANASONIC SALES COMPANY,
DIVISION OF MATSUSHITA
ELECTRIC OF PUERTO RICO, INC.,
Ave. 65 de Infantería, Km. 9.5
San Gabriel Industrial Park,
Carolina, Puerto Rico 00985
Panasonic Facsimile Product
Limited Warranty
Limited Warranty Coverage
If your product does not work properly because of a defect in materials or workmanship, Panasonic
Consumer Electronics Company or Panasonic Sales Company (collectively referred to as “the warrantor”)
will, for the length of the period indicated on the chart below, which starts with the date of original purchase
(“Limited Warranty period”), at its option either (a) repair your product with new or refurbished parts, or (b)
replace it with a new or a refurbished product. The decision to repair or replace will be made by the
warrantor.
FAX categories
Thermal Transfer Facsimile
Laser Facsimile
Parts
Labor
6 Months
1 (one) Year
6 Months
1 (one) Year
Batteries, antennas, optional accessories (such as additional handsets), ink film, toner cartridge, drum unit,
and ink cartridge (as may be applicable), and cosmetic parts (cabinet) are not warranted under this Limited
Warranty.
During the “Labor” Limited Warranty period there will be no charge for labor. During the “Parts” Limited
Warranty period, there will be no charge for parts. You must carry-in or mail-in your product during the
Limited Warranty period. This Limited Warranty only applies to products purchased and serviced in the
United States or Puerto Rico. This Limited Warranty is extended only to the original purchaser and only
covers products purchased as new. A purchase receipt or other proof of the original purchase date is
required for Limited Warranty service.
Carry-In or Mail-In Service
For Carry-In or Mail-In Service in the United States call 1-800-HELP-FAX (1-800-435-7329)
For assistance in Puerto Rico call Panasonic Sales Company (787)-750-4300 or fax (787)-768-2910.
Limited Warranty Limits And Exclusions
This Limited Warranty ONLY COVERS failures due to defects in materials or workmanship, and DOES NOT
COVER normal wear and tear or cosmetic damage. The Limited Warranty ALSO DOES NOT COVER
damages which occurred in shipment, or failures which are caused by products not supplied by the
warrantor such as non Panasonic ink film, toner cartridge or drum unit, or failures which result from
accidents, misuse, abuse, neglect, mishandling, misapplication, alteration, faulty installation, set-up
adjustments, signal reception problems, misadjustment of consumer controls, improper maintenance,
power line surge, improper voltage supply, lightning damage, modification, or commercial use (such as in a
hotel, office, restaurant, or other business), rental use of the product, service by anyone other than a
Factory Servicenter or other Authorized Servicer, or damage that is attributable to acts of God.
THERE ARE NO EXPRESS WARRANTIES EXCEPT AS LISTED UNDER “LIMITED WARRANTY
COVERAGE”. THE WARRANTOR IS NOT LIABLE FOR INCIDENTAL OR CONSEQUENTIAL
DAMAGES RESULTING FROM THE USE OF THIS PRODUCT, OR ARISING OUT OF ANY BREACH OF
THIS LIMITED WARRANTY. (As examples, this excludes damages for lost time, cost of having someone
remove or re-install an installed unit if applicable, or travel to and from the servicer. The items listed are not
exclusive, but are for illustration only.) ALL EXPRESS AND IMPLIED WARRANTIES, INCLUDING THE
WARRANTY OF MERCHANTABILITY, ARE LIMITED TO THE PERIOD OF THE LIMITED WARRANTY.
99
11. General Information
Some states do not allow the exclusion or limitation of incidental or consequential damages, or limitations
on how long an implied Limited Warranty lasts, so the exclusions may not apply to you.
This Limited Warranty gives you specific legal rights and you may also have other rights which vary from
state to state. If a problem with this product develops during or after the Limited Warranty period, you may
contact your dealer or Servicenter. If the problem is not handled to your satisfaction, then write to the
warrantor’s Consumer Affairs Department at the addresses listed for the warrantor.
PARTS AND SERVICE WHICH ARE NOT COVERED BY THIS LIMITED WARRANTY AREYOUR
RESPONSIBILITY.
For product service
When you ship the product
• Call toll-free 1-800-HELP-FAX (1-800-435-7329)
• Carefully pack your unit, preferably in the original
for the location of an authorized servicenter.
carton.
• Attach a letter, detailing the symptom or problem,
to the outside of the carton.
• Send the unit to an authorized servicenter,
prepaid and adequately insured.
• Do not send your unit to the Panasonic
Consumer Electronics Company or to any
executive or regional sales office. These
locations do not repair consumer products.
For out of Limited Warranty technical support
• After the Limited Warranty has expired, please
contact our Continued Services Technical
Support Line at 1-900-555-PANA (1-900-555-
7262) for support on a fee basis.
100
11. General Information
Customer Services
11.5 Customer Services directory
To obtain service or technical assistance during the warranty period, please
contact:1-800-HELP-FAX (1-800-435-7329), Monday-Friday 9am-8pm EST.
To obtain support or service after the warranty has expired, please contact:
1-900-555-PANA (1-900-555-7262) for support on a fee basis.
For hearing or speech impaired TTY users,TTY: 1-866-741-6422
Web Site: www.panasonic.com
(for customers in the USA or Puerto Rico ONLY)
You can purchase parts, accessories or locate your nearest servicenter by
visiting our Web Site.
Service in Puerto Rico
Matsushita Electric of Puerto Rico, Inc. Panasonic Sales Company / Factory Servicenter:
Ave. 65 de Infantería, Km. 9.5, San Gabriel Industrial Park, Carolina, Puerto Rico 00985
Phone (787) 750-4300 Fax (787) 768-2910
101
12. Index
12. Index
Charge: 20
Installation: 16
12.1 Index
# #00 Quick Setup: 21
#01 Date and time: 29
Replacement: 16
Broadcast transmission: 52
Button description
Base unit: 10
#02 Your logo: 30
Handset: 10
#03 Your fax number: 32
#04 Sending report: 51, 68
#06 FAX ring setting: 69
#06 TAM ring setting: 55, 69
#10 Recording time for each incoming
message: 69
C Caller ID
Calling back: 41
Storing: 44
Caller ID list: 40, 70, 93
Caller ID number auto edit feature: 43
Caller’s recording time: 69, 75
Call share: 47
#11 Remote operation ID: 69
#13 Dialing mode: 69
#16 Paper size: 69
#17 Ringer tone: 69
Call waiting Caller ID: 40
Character table: 30, 36
Cleaning: 90
Communication messages: 79
Conference: 47
Connecting tone: 72
Connections: 18
Copy: 58
#22 Journal report: 51, 69
#23 Overseas mode: 69
#25 Delayed transmission: 70
#26 Caller ID list: 70
#31 Distinctive Ring: 56
#32 Ring pattern: 57
#34 Quick scan: 50, 58, 70
#36 Receiving reduction: 70
#39 Display contrast: 70
#41 Fax activation code: 71
#44 Memory reception alert: 71
#46 Friendly reception: 71
#47 Fax voice guidance: 71
#51 Mailbox 2 password: 71
#52 Mailbox 3 password: 71
#54 Greeting time: 72
#59 Copy directory: 39
#62 Line mode: 72
#67 Incoming message monitor: 72
#72 Flash time: 72
#73 Incoming call tone: 72
#74 Room monitor: 48
Collation: 59
Enlarge/Reduce: 58
Delayed transmission: 70
Dialing mode: 69, 74
Display (Base unit)
Contrast: 70
Description: 11
Error messages: 79
Display (Handset)
Contrast: 74
Description: 11
Error messages: 81
Distinctive Ring service: 56
Document size: 51
#76 Connecting tone: 72
Extension number: 32, 45, 77
Fax number: 32
A Accessories: 8
A4 paper guide: 15
Belt clip: 16
Fax voice guidance: 71
Flash time: 72, 75
Friendly reception: 71
Function menu table (Handset): 73
Paper tray: 15
Advanced features: 69
AUTO ANSWER setting: 73
Auto talk feature: 35, 74
G Greeting message
TAM/FAX: 61
B Basic features: 68
H Handset
Battery
102
Canceling (Deregistration): 77
Locator: 45
Recording time for TAM/FAX greeting: 72
Redialing
Registration: 32, 77
Headset: 17
Base unit: 35, 50, 52
Handset: 34
Help: 27
Redial list: 34
Registration: 32, 77
Remote operation
From a remote location: 66
With the handset: 64
Remote operation ID: 69, 76
Reports
Broadcast programming: 93
Broadcast sending: 52
Caller ID: 40, 70, 93
Journal: 51, 93
I
Incoming call tone: 72, 74
Incoming message monitor: 72
Ink film
Installing: 13
Replacing: 14
Intercom: 45
J Jams
Document: 90
Power down: 88
Printer test: 93
Sending: 51, 68
Setup: 93
Telephone number: 93
Reset: 73
Resolution: 50, 58
Ringer tone
L Line mode: 72, 75
Logo: 30
M Mailbox: 60
Password: 71, 76
Transferring a call: 63
Memory redial: 34
Base unit: 69
Handset: 74
Ring pattern for Distinctive Ring: 57
Ring setting
FAX ONLY: 69
TAM/FAX: 69
N Navigator directory
Copying: 39
Making a phone call: 37
Sending faxes: 51
Storing: 36
S Sending
O Overseas mode: 69
Broadcast: 52
From memory: 50
Manually: 50
Navigator directory: 51
Sending report: 51, 68
Slow talk message playback: 63, 67
Soft keys: 10
P Paper size: 69
Phone directory sharing: 39
Power failure: 88
Privacy feature: 48
Programming
Base unit programming: 68
Handset programming: 73
Storing
Broadcast: 52
Quick Setup: 21
Navigator directory: 36
R Receiving
Automatically: 54
Transferring a call: 46, 63
Manually: 53
Receiving alert: 71
Receiving reduction: 70
Reception booster: 34
Recording
Greeting message: 61
Memo message: 62
Recording paper: 15, 95
Voice time/day stamp: 63
Volume
Base unit: 28
Handset: 27, 49
W Wall mounting: 19
103
KX-FPG381
Proof of Purchase
Panasonic FAX ADVANTAGE PROGRAM
Free peace of mind,
direct from Panasonic
NO EXTRA COST
FAX ADVANTAGE PROGRAM
1
I
I
6-month limited warranty : parts, labor, and toll-free
help line2
3
Free replacement and repair program
The Panasonic Fax Advantage Consumer Service Program.
Panasonic knows that if your fax machine is not up and running,
neither is your business. That’s why we created the Panasonic
Fax Advantage Program. Included at no extra cost with the
purchase of a new and unused Panasonic Fax Machine (along
with included handset), the Fax Advantage Program can provide
a free replacement unit3 if your original unit is in need of repair.
Here’s how it works:
1. If you have a problem with your fax that you purchased new
and unused while it is covered by the period of limited
warranty1, call our toll-free help-line at 1-800-HELP-FAX2.
2. Talk to one of our technical experts to diagnose your problem
over the phone.
3. If repairs are necessary and you are entitled to service under
the terms and conditions of the limited warranty4, we will send
a refurbished replacement unit to you by UPS Ground service
delivery. The shipping method is upgradable for an extra
charge.
If our 1-800-HELP-FAX technicians determine that your unit
may be an “out-of-box failure”5, we will attempt to provide you
with a factory-new replacement unit6.You must ship a copy of
your receipt with your original unit to verify that you purchased
the unit within 10 days prior to your 1-800-HELP-FAX call.
Requirements:
You must give our technicians a valid credit card number
(Discover, VISA, Master Card, or American Express/Optima).
Product that is not returned to Panasonic by 10 business days
after shipment of the replacement product will be charged to
your credit card account at Panasonic’s Suggested Retail Price
(see dealer for details). If your original unit is not eligible for
warranty service, your card will be charged for the non-warranty
repair of the unit at Panasonic’s current rate for parts and labor
and for any shipping charges associated with this program. If
you do not wish to pay out-of-warranty repair costs, you will be
responsible for returning the replacement unit to Panasonic and
for paying all shipping charges associated with this program
including the UPS delivery of the replacement product to you,
shipment of the problem unit to Panasonic, shipment of the
replacement unit back to Panasonic and the return of your
original unit back to you. Credit status will be verified prior to
sending the replacement product.
A second option available under our limited warranty is to mail-in
or carry-in your fax to one of our Regional Service centers, where
the unit will be repaired and returned to you.
Instructions:
If you choose to receive a replacement unit under the Fax
Advantage Program, Panasonic will provide a replacement unit
which will be completely refurbished, quality-tested by Panasonic
technicians and individually hand-inspected before it is shipped to
you.You will keep the replacement unit and send the original unit to
us in the replacement unit’s box. UPS will pick up the unit at no
charge to you, should it be determined that you are entitled to
warranty service. A proof-of-purchase must be included with the
returned product. Any unit that is replaced by Panasonic and not
shipped with proper proof-of-purchase by you will be subject to a
minimum $100.00 charge. The original unit must be properly
packaged in the same manner as the replacement unit, utilizing the
packing materials provided. Damage due to improper or inadequate
packing will be charged to you as an out-of-warranty cost.
1. See dealer for limited warranty details.
2. After the fax advantage program, contact our Continued
Services Technical Support Line at 1-900-555-PANA (1-900-
555-7262), for fee based technical support.
3. Replacement unit is refurbished.
4. Replacement program is only available in the 50 United
States, is subject to termination at any time without
advance notice, and does not cover optional accessories.
5. “Out-of-box failure” is an inoperable unit that was purchased
no more than 10 days prior to your 1-800-HELP-FAX call,
and would otherwise qualify for warranty service under the
terms and conditions of the limited warranty.
6. Panasonic reserves the right to send a refurbished unit.
Panasonic Consumer Electronics
Company, Division of Matsushita
Electric Corporation of America
One Panasonic Way,
Panasonic Sales Company,
Division of Matsushita Electric of
Puerto Rico, Inc.
Ave. 65 de Infantería, Km. 9.5
San Gabriel Industrial Park, Carolina,
Puerto Rico 00985
Secaucus, New Jersey 07094
PFQX1855YA
CM0503MK1053
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