Lexmark X644e User Manual

X644e and X646e  
Menus and Messages Guide  
January 2006  
Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc.,  
registered in the United States and/or other countries.  
© 2006 Lexmark International, Inc.  
All rights reserved.  
740 West New Circle Road  
Lexington, Kentucky 40550  
Contents  
3
4
1
Using MFP menus  
Understanding the multifunction printer (MFP) control panel  
Most print settings can be changed from the application in use or the print driver. Settings changed from the application or  
print driver apply only to the job being sent to the MFP.  
Changes made to print settings from an application override changes made from the control panel.  
If a setting cannot be changed from the application, use the MFP control panel, MarkVision™ Professional, or the  
Embedded Web Server (EWS) pages. Changing a setting from any of these makes that setting the user default.  
The MFP control panel consists of:  
1
2
ABC  
DEF  
3
GHI  
JKL  
MNO  
PQRS  
TUV  
WXYZ  
4
5
11  
10  
9
6
7
8
Using MFP menus  
5
       
Using MFP menus  
Callout  
1
Control panel item  
Function  
LCD  
A liquid crystal display (LCD) which shows home screen  
buttons, menus, menu items, and values. Allows for  
making selections within Copy, Fax, and so on.  
2
Indicator light  
Gives information about the status of the MFP using the  
colors red and green.  
Status  
Indicates  
Off  
MFP power is off.  
Blinking green MFP is warming up, processing data,  
or printing a job.  
Solid green  
Solid red  
MFP is on, but idle.  
Operator intervention is required.  
3
4
0–9  
Press these buttons to enter numbers when the LCD  
screen has a field that accepts the entry of numbers.  
Also, use these buttons to dial phone numbers for faxes.  
Note: Referred to as the numeric  
keypad.  
Note: If a number is pressed while on the home screen  
without pressing the # button first, the Copy menu opens  
and changes the Copy Quantity.  
# (Pound or number character)  
Press this button:  
• For a shortcut identifier.  
• Within phone numbers. For a Fax number with a #,  
enter it twice — ##.  
• From the home screen, the Fax Destination List menu  
item, E-mail Destination List menu item, or Profile List  
menu item to access shortcuts.  
5
Dial Pause  
Press to cause a two- or three-second dial pause in a fax  
number. The button only functions within the Fax menu or  
with fax functions.  
Press from the home screen to redial a fax number.  
When outside of the Fax menu, fax function, or home  
screen, pressing Dial Pause causes an error beep.  
When sending a fax, in the Fax To: field, a Dial Pause  
press is represented by a comma (,).  
6
7
Clear All  
When in the function menus, such as Copy, Fax, E-mail,  
and FTP, it returns all settings to their default values, and  
then returns the MFP to the home screen.  
When in any other menu while the MFP is Ready, it  
cancels all changes that have not been submitted and  
returns the MFP to the home screen.  
Start  
Press to initiate the current job indicated on the control  
panel.  
From the home screen, press it to start a copy job with  
the default settings.  
If pressed while a job runs through the scanner, the  
button has no effect.  
Understanding the multifunction printer (MFP) control panel  
6
             
Using MFP menus  
Callout  
8
Control panel item  
Function  
Stop  
Press to cause the printing or scanning to stop.  
During a scan job, the scanner finishes scanning the  
current page and then stops, which means paper may  
remain in the automatic document feeder (ADF).  
During a print job, the print media path is cleared before  
the printing stops.  
Stoppingappears on the control panel during this  
process.  
9
Backspace  
Within the Copy menu, which is accessed by touching the  
Copy button, press Backspace to delete the right-most  
digit of the value in the Copy Count. The default value of  
1 appears if the entire number is deleted by pressing  
Backspace numerous times.  
Within the Fax Destination List, press Backspace to  
delete the right-most digit of a number entered manually.  
It also deletes an entire shortcut entry. Once an entire  
line is deleted, another press of Backspace causes the  
cursor to move up one line.  
Within the E-mail Destination List, press Backspace to  
delete the character to the left of the cursor. If the entry is  
in a shortcut, the entire entry is deleted.  
10  
11  
Asterisk (*)  
* is used as part of a fax number or as an alphanumeric  
character.  
USB direct interface device  
The host Universal Serial Bus (USB) direct interface  
device on the control panel is used to plug in a USB flash  
memory device and print any Portable Document Format  
(PDF) [.pdf file], Joint Photographic Experts Group  
(JPEG) [.jpeg or .jpg file], Tagged Image File Format  
(TIFF) [.tiff or .tif file], Graphics Interchange Format (GIF)  
[.gif file], Basic Multilingual Plane (BMP) [.bmp file],  
Portable Network Graphics (PNG) [.png file], PiCture  
eXchange (PCX) [.pcx file], and PC Paintbrush File  
Format [.dcx file] files.  
The USB direct interface can also be used to scan a  
document to a USB flash memory device using the PDF,  
TIFF, or JPEG formats.  
Home screen  
After the MFP is turned on and a short warm-up period occurs, the LCD shows the following basic screen which is referred  
to as the home screen. Use the LCD touch-screen home screen buttons to open a menu. Once in a menu, use other  
Understanding the multifunction printer (MFP) control panel  
7
           
Using MFP menus  
buttons to scroll through a list of menu items or values, select a value to change the user default setting, and respond to  
messages.  
Copy  
1
Fax  
E-mail  
8
2
FTP  
7
6
Menus  
Ready. Toner low.  
Status/  
Supplies  
Touch any button to begin.  
3
5
4
Callout number  
Button or screen item  
Function  
Touch to access the Copy menus.  
1
Copy  
If the home screen is shown, press a number to access  
the Copy menus, too.  
2
3
E-mail  
Touch to access the E-mail menus. It is possible to scan  
a document directly to an e-mail address.  
Menus (A key is shown on the button.) Touch to access the menus. These menus are only  
available when the MFP is in the Readystate.  
The Menus button is on a gray bar called the navigation  
bar. The bar contains other buttons described as follows.  
4
Status message bar  
Shows the current MFP status such as Readyor Busy.  
Shows MFP conditions such as Toner Low.  
Shows intervention messages to give instructions on  
what the user should do so the MFP can continue  
processing, such as Close door or insert print  
cartridge.  
5
6
Status/Supplies  
? (Tips)  
Appears on the LCD whenever the MFP status includes a  
message requiring intervention. Touch it to access the  
messages screen for more information on the message  
including how to clear it.  
All menus have a Tips button. Tips is the  
context-sensitive Help feature within the LCD touch  
screens.  
Understanding the multifunction printer (MFP) control panel  
8
             
Using MFP menus  
Callout number  
Button or screen item  
Function  
7
FTP  
Touch to access the File Transfer Protocol (FTP) menus.  
A document can be scanned directly to an FTP site.  
8
Fax  
Touch to access the Fax menus.  
Other LCD touch-screen buttons may appear on the home screen. They are:  
Button  
Button name  
Function  
Release Held Faxes There are held faxes with a scheduled hold time previously set. To  
(or Held Faxes if in  
Manual Mode)  
access the list of held faxes, touch this button.  
Search Held Jobs  
To search on any of the following items and return any matches:  
• User names for held or confidential print jobs  
• Job names for held jobs, excluding confidential print jobs  
• Profile names  
• Bookmark container or job names  
• USB container or job names for supported extensions only  
Held Jobs  
To open a screen containing all the held jobs containers.  
Lock Device  
This button appears on the screen when the MFP is unlocked and  
Device Lockout Personal Identification Number (PIN) is not null or  
empty.  
To lock the MFP:  
1 Touch Lock Device to open a PIN entry screen.  
2 Enter the correct PIN to lock the control panel which locks both the  
control panel buttons and the touch-screen buttons.  
Once the control panel is locked, the PIN entry screen clears, and  
the Lock Device button is replaced with the Unlock Device button.  
Note: If an invalid PIN is entered, Invalid PIN.appears. A pop-up  
screen appears with the Continue button. Touch Continue. The home  
screen returns with the Lock Device button.  
Understanding the multifunction printer (MFP) control panel  
9
           
Using MFP menus  
Button  
Button name  
Function  
Unlock Device  
This button appears on the screen when the MFP is locked. The  
control panel buttons and shortcuts cannot be used while it appears  
and no default copy starts may occur.  
To unlock the MFP:  
1 Touch Unlock Device to open a PIN entry screen.  
2 Enter the correct PIN to unlock the numeric keypad (0–9) and the  
Backspace button on the control panel.  
Note: If an invalid PIN is entered, Invalid PIN.appears. A pop-up  
screen appears with the Continue button. Touch Continue. The home  
screen returns with the Unlock Device button.  
Cancel Jobs  
To open the Cancel Jobs screen. The Cancel Jobs screen shows any  
of the following items under three headings on the screen which are  
Print, Fax, and Network:  
Cancel  
Jobs  
• print job  
• copy job  
• fax  
• profile  
• FTP  
• e-mail send  
Each heading has its own list of jobs shown in a column under the  
heading. Each column can only show three jobs per screen. The job  
appears as a button. If more than three jobs exist in a column, then the  
down arrow appears at the bottom of the column. Each touch of the  
down arrow accesses one job in the list. When more than three jobs  
exist, once the fourth job in the list is reached, then an up arrow  
appears at the top of the column. For illustrations of the up and down  
To cancel a job, see the User’s Guide for instructions.  
Using the LCD touch-screen buttons  
The following section provides information on navigating through several screens. Only a few are chosen to demonstrate  
the use of the touch-screen buttons.  
Using the LCD touch-screen buttons  
10  
       
Using MFP menus  
Sample screen one  
Copy from  
Sides (Duplex)  
Letter (8.5 x 11 in.)  
Portrait  
1-sided to 1-sided  
Copy to  
Letter (8.5 x 11 in.)  
Plain Paper  
Content  
Text  
Text/Photo  
Scale  
Auto  
(100%)  
Photograph  
Printed Image  
Darkness  
Scan the  
flatbed  
Scan the  
ADF  
Back  
Information on LCD touch-screen buttons  
Button  
Button name  
Function or description  
Select button  
Touch the select button to have another screen appear with additional  
items. On the first screen, the user default setting is shown. Once the  
select button is touched, and the next screen appears, touching  
another item shown on the screen changes the user default setting.  
Left scroll decrease  
button  
Touch the left scroll decrease button to scroll to another value in  
decreasing order.  
Right scroll increase  
button  
Touch the right scroll increase button to scroll to another value in  
increasing order.  
Left arrow button  
Touch the left arrow button to scroll left to:  
• Reach a decreased value shown by an illustration.  
• See a full text field on the left.  
Using the LCD touch-screen buttons  
11  
           
Using MFP menus  
Button  
Button name  
Function or description  
Right arrow button  
Touch the right arrow button to scroll right to:  
• Reach an increased value shown by an illustration.  
• See a full text field on the right.  
Scan the ADF  
On the gray navigation bar, these two choices indicate that two types  
of scanning are possible. One may choose to scan from the ADF or  
the flatbed.  
Scan the flatbed  
Scan the  
ADF  
Submit  
A green button indicates a choice. If a different value within a menu  
item is touched, it needs to be saved to become the current user  
default setting. To save the value as the new user default setting, touch  
Submit.  
Scan the  
flatbed  
Submit  
For information on user default settings, see page 17.  
Back  
Back  
When the Back button is shaped like this, no other navigation is  
possible from this screen except to go back. If any other choice is  
made on the navigation bar, the screen closes.  
For example, in Sample screen one all the selections for scanning  
have been made. One of the preceding green buttons should be  
touched. The only other button available is Back. Touch Back to return  
to the previous screen, and all the settings for the scan job made on  
Sample screen one are lost.  
Back  
When the Back button is shaped like this, both forward and backward  
navigation is possible from this screen, so there are other options  
available on the screen besides selecting Back.  
Back  
Using the LCD touch-screen buttons  
12  
 
Using MFP menus  
Sample screen two  
Unknown paper size. Copy from:  
Letter (8.5 x 11 in.)  
Legal (8.5 x 14 in.)  
Executive (7.25 x 10.5 in.)  
Folio (8. 5 x 13 in.)  
Statement (5.5 x 8.5 in.)  
A4 (210 x 297 mm)  
Cancel  
Job  
Continue  
Information on LCD touch-screen buttons  
Button  
Button name  
Function or description  
Down arrow  
Touch the down arrow to move down to the next item in a list,  
such as a list of menu items or values. The down arrow does  
not appear on a screen with a short listing. It only appears if  
the entire listing cannot be seen on one screen. On the last  
screen of the listing, the down arrow is gray to indicate that it  
is not active since the end of the list appears on this screen.  
Up arrow  
Touch the up arrow to move up to the next item in a list, such  
as a list of menu items or values. When on the first screen  
presented with a long list, the up arrow is gray to indicate that  
it is not active. On the second screen needed to show the rest  
of the listed item, the up arrow is blue to show that it is active.  
Unselected radio button  
This is an unselected radio button.  
Selected radio button  
This is a selected radio button. Touch a radio button to select  
it. The radio button changes color to show it is selected. In  
Sample screen two, the only paper size selected is Letter.  
Using the LCD touch-screen buttons  
13  
           
Using MFP menus  
Button  
Button name  
Function or description  
Cancel Job  
Cancel  
Job  
Continue  
Touch Continue after a menu item or value on a screen is  
selected and more changes need to be made for a job from  
the original screen. Once Continue is touched, the original  
screen appears.  
Continue  
For example, if one touched Copy on the home screen, the  
Copy screen appears like Sample screen one on page 11.  
The following example shows how the Continue button  
reacts.  
1 Touch the select button by the Copy to box, and a new  
screen appears.  
2 Touch MP Feeder, and a new screen appears.  
3 Touch Legal, and a new screen appears.  
4 Touch Next, and a new screen appears.  
5 Touch Plain Paper for the type of print media needed.  
6 Touch Continue. The Copy screen returns to allow other  
selections besides Copy to. The other settings on the Copy  
screen available are Duplex, Scale, Darkness, Collate, and  
Copies.  
Touch Continue to return to the original screen and make  
other setting changes for a copy job before the Copy it  
button is touched to start the job.  
Using the LCD touch-screen buttons  
14  
   
Using MFP menus  
Other LCD touch-screen buttons  
Button  
Button name  
Function or description  
Custom  
Allows for creating a custom button based on the  
user’s needs.  
Cancel  
Touch Cancel to cancel an action or a selection.  
Touch to cancel out of a screen and return to the  
previous screen.  
Cancel  
Select  
Done  
Touch to select a menu. The next screen appears  
showing menu items.  
Touch to select a menu item. The next screen appears  
showing values.  
Allows specifying that a job is finished. For example,  
when scanning an original document, one can indicate  
that the last page is scanned, and then the print job  
begins.  
Done  
Back  
Back  
Touch the Back button to return to the previous screen  
and no settings are saved on the screen where it was  
touched. The Back button appears on each menu  
screen except for the home screen.  
Home  
Touch the Home button to return to the home screen.  
The Home button appears on every screen except the  
home screen. See the Home screen on page 7 for  
more information.  
Grayed out button  
When this button appears, it looks faded with a faded  
word on it. It means the button is not active or is  
unavailable on this screen. It was probably active on  
the previous screen, but the selections made on the  
previous screen caused it to be unavailable on the  
current screen.  
For an example, see page 90.  
Gray button  
Touch this button to select the action appearing on the  
button.  
For an example, see page 91.  
Using the LCD touch-screen buttons  
15  
                 
Using MFP menus  
Features  
Feature  
Feature name  
Description  
Menus Æ Settings Menu trail line  
Æ Copy Settings  
Æ Number of  
A line is located at the top of each menu screen. This  
feature acts as a trail. It gives the exact location within the  
menus. Touch any of the underlined words to return to  
that menu or menu item. The Number of Copies is not  
underlined since this is the current screen.  
Copies  
If this feature is used on the Number of Copies screen  
before the Number of Copies is set and saved, then the  
selection is not saved, and it does not become the user  
default setting.  
Attendance message alert  
If an attendance message occurs which closes a  
function, such as copy or fax, then a blinking red  
exclamation point appears over the function button on the  
home screen. This feature indicates an attendance  
message exists.  
Using the LCD touch-screen buttons  
16  
     
Using MFP menus  
Menus  
Factory defaults are the function settings in effect the first time the MFP is turned on. These remain in effect until they are  
changed. Factory defaults are restored if the Restore value for the Factory Defaults menu item is selected.  
When a value or setting is selected and saved for MFP functions, it is stored in MFP memory. Once stored, these settings  
remain active until new ones are stored or the factory defaults are restored. These settings are called user default settings  
since the user selects and saves them.  
Note: Settings chosen for faxing, scanning, e-mailing, and copying, and settings for printing from the  
application may override the user default settings.  
Menu map  
The following menu map provides an overview of the menus and menu items available from the control panel. Select a  
menu or menu item for more details. For values or settings for each menu item, see the individual descriptions of menu  
items following the menu map. There can be an extra level in the menu hierarchy so that there are menu, menu item, menu  
item (which can be several more menu items under a menu item), and values.  
Click any of the following menus or menu items listed for more information:  
Serial <x>  
Manage Fax Shortcuts  
Note: The factory default is indicated by an asterisk (*) by the value in the following tables.  
Menus  
17  
           
Using MFP menus  
Paper Menu  
Use the Paper Menuto define settings relating to print media.  
Default Source  
Use this menu item to define the default print media source.  
Menu item  
Purpose  
Values and descriptions  
Default Source  
Identifies the default print media  
source.  
Tray <x>  
If the same size and type of print media  
are in two sources (and the Paper Size  
and Paper Type menu items are  
correctly set), the sources are  
MP Feeder  
Envelope Feeder  
Manual Paper  
Manual Env  
automatically linked. When one source  
is empty, print media automatically  
feeds from the next linked source.  
Tray 1 is the factory default setting.  
x represents the tray number, such as  
Tray 1 for the standard tray and Tray 2  
for an optional tray.  
Note: The MP Feeder value, which  
stands for the multipurpose feeder, is  
shown only when Configure MP is set to  
Cassette. See Configure MP for more  
information.  
Paper Size/Type  
Note: Only installed print media sources appear for this menu item.  
These menu items are used to set the size and type of print media loaded into a source, such as a tray, the multipurpose  
feeder, or the manual feed slot. Setting the size and type is a two-step process. In the first menu item, Size appears in bold  
letters. After selecting the print media size, the screen changes, and Type appears in bold letters. Select the print media  
type.  
Menu item  
Purpose  
Values and descriptions  
Tray <x>  
Size  
Identifies the default size for each  
source.  
A4* (non-US)  
A5  
If the same size and type of print  
media is in two sources (and the  
Paper Size and Paper Type menu  
items are correctly set), the sources  
are automatically linked. When one  
source is empty, print media  
automatically feeds from the next  
linked source.  
Only installed sources appear.  
JIS B5  
Note: For trays with automatic size  
sensing, only the value detected by  
the hardware appears.  
Letter* (US)  
Legal  
Executive  
Folio  
See Tray <x> Type for more  
information.  
Statement  
Universal  
Paper Menu  
18  
                   
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Tray <x>  
Type  
Identifies the type of print media  
loaded in each source.  
Plain Paper  
Card Stock  
Transparency  
Labels  
Use this menu item to:  
• Optimize print quality for the  
specified print media.  
• Select sources through the  
software application by selecting  
type.  
Note: If a user-defined name is  
available, it appears instead of  
Custom Type <x>. If two or more  
custom types share the same name,  
the name only appears once in the  
Paper Type list.  
Vinyl Labels  
Bond  
• Automatically link sources.  
Any sources containing the same  
type and size of print media are  
automatically linked by the MFP if the  
Paper Size and the Paper Type are  
set to the correct values.  
Letterhead  
Preprinted  
Colored Paper  
Custom Type <x>  
(where x  
represents 1–6)  
MP Feeder  
Size  
Identifies the size of print media  
inserted in the multipurpose feeder.  
A4 (non-US)*  
A5  
The multipurpose feeder only  
appears on the control panel when  
Configure MP is set to Cassette.  
JIS B5  
Note: See Configure MP for more  
information.  
Letter (US)*  
Legal  
Executive  
Folio  
Statement  
Universal  
7 3/4 Envelope  
9 Envelope  
10 Envelope  
DL Envelope  
B5 Envelope  
C5 Envelope  
Other Envelope  
MP Feeder  
Type  
Identifies the type of print media  
Plain Paper*  
Card Stock  
Transparency  
Labels  
The multipurpose feeder only  
appears on the control panel when  
Configure MP is set to Cassette.  
inserted in the multipurpose feeder.  
Note: If a user-defined name is  
available, it appears instead of  
Custom Type <x>. If two or more  
custom types share the same name,  
the name only appears once in the  
Paper Type value list.  
Custom Type 6 is the factory default  
for Custom Types.  
Vinyl Labels  
Bond  
Note: See Configure MP for more  
information.  
Envelope  
Letterhead  
Preprinted  
Colored Paper  
Custom Type <x>  
(where x  
represents 1–6)  
Paper Menu  
19  
       
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Envelope Feeder  
Size  
Identifies the size of envelope  
inserted in the envelope feeder.  
7 3/4 Envelope  
9 Envelope  
This menu item appears only if the  
optional envelope feeder is installed.  
10 Envelope* (US)  
DL Envelope* (non-US)  
C5 Envelope  
B5 Envelope  
Other Envelope  
Envelope Feeder  
Type  
Identifies the type of envelope  
inserted in the envelope feeder.  
Envelope  
Note: If a user-defined name is  
available, it appears instead of  
Custom Type <x>  
(where x  
represents 1–6)  
Custom Type <x>. If two or more  
custom types share the same name,  
the name only appears once in the  
Envelope Feeder Type value list.  
This menu item appears only if the  
optional envelope feeder is installed.  
Manual Paper  
Size  
Identifies the print media size being  
manually loaded.  
A4* (non-US)  
A5  
JIS B5  
Letter* (US)  
Legal  
Executive  
Folio  
Statement  
Universal  
Manual Paper  
Type  
Identifies the print media type being  
manually loaded.  
Plain Paper*  
Card Stock  
Transparency  
Labels  
Vinyl Labels  
Bond  
Letterhead  
Preprinted  
Colored Paper  
Custom Type <x> (where x represents 1–6)  
Manual Envelope  
Size  
Identifies the envelope size being  
manually loaded.  
7 3/4 Envelope  
9 Envelope  
10 Envelope (US)*  
DL Envelope (non-US)*  
B5 Envelope  
C5 Envelope  
Other Envelope  
Manual Envelope  
Type  
Identifies the envelope type being  
manually loaded.  
Envelope*  
Custom Type <x> (where x represents 1–6)  
Paper Menu  
20  
           
Using MFP menus  
Configure MP  
This menu item is used to configure the multipurpose feeder as another source or manual feeder. If the multipurpose feeder  
is linked with another tray, the MFP can select print media from the multipurpose feeder before selecting print media from  
another tray.  
Menu item  
Purpose  
Values and descriptions  
Configure MP  
Determines when the MFP selects  
print media loaded in the multipurpose  
feeder.  
Cassette*  
MFP treats the multipurpose feeder  
like any other tray. If a print job  
requests a size or type that is only  
loaded in the multipurpose feeder,  
the MFP pulls print media from the  
multipurpose feeder for the job.  
Manual  
First  
MFP treats the multipurpose feeder  
like a manual feed tray, and Load  
Manualappears when a single  
sheet of print media needs to be  
inserted in the feeder.  
MFP pulls print media from the  
multipurpose feeder until it is  
empty, regardless of the source or  
size requested for the job.  
Envelope Enhance  
Use this setting to disable the optional envelope conditioner hardware when printing envelopes. This hardware significantly  
lessens the wrinkling or creasing of some envelopes.  
Note: When printing envelopes a bubble may form between the envelope layers. When the bubble reaches  
the end of the envelope during the fusing process, a wrinkle or crease forms. To prevent this situation,  
pressure on a roller in the fuser is released periodically. This is envelope conditioning.  
Menu item  
Purpose  
Values and descriptions  
Envelope Enhance Disables the optional envelope On*  
This menu item is shown if optional  
envelope conditioner hardware is  
installed.  
conditioner hardware.  
Off  
Turning Envelope Enhance to Off does  
not allow the fuser to release pressure  
during fusing.  
Paper Menu  
21  
         
Using MFP menus  
Substitute Size  
This menu item is used to determine whether the MFP can substitute another print media size if the requested size is not  
currently installed in any of the MFP sources. If, for example, Substitute Size is set to Letter/A4, and only letter size paper  
is installed in the MFP when a request is received to print on A4 paper, the MFP substitutes letter for A4 and prints the job  
instead of showing a change paper request.  
Menu item  
Purpose  
Values and descriptions  
Substitute Size  
The MFP substitutes the specified  
print media size if the requested size  
is not loaded.  
Off  
MFP prompts the user to load the  
requested paper size. No size  
substitutions are allowed.  
Statement/A5  
Prints A5 size jobs on statement  
size paper if only statement size  
paper is loaded, and prints  
statement size jobs on A5 paper if  
only A5 paper is loaded.  
Letter/A4  
All listed*  
Prints A4 size jobs on letter size  
paper if only letter size paper is  
loaded, and prints letter size jobs on  
A4 size paper if only A4 size paper is  
loaded.  
Substitutes both Letter/A4 and  
Statement/A5 which means all  
available substitutions are allowed.  
Paper Texture  
These menu items are used to set the print media texture for each of the defined print media types. This allows the MFP to  
optimize the print quality for the specified print media.  
Menu item  
Purpose  
Values and descriptions  
Plain Texture  
Identifies the texture of the print  
media loaded in a specific source.  
Smooth  
Normal*  
Rough  
Note: The default for Bond Texture  
is Rough.  
Transparency  
Texture  
Glossy Texture  
Labels Texture  
Bond Texture  
Envelope Texture  
Letterhead Texture  
Preprinted Texture  
Colored Texture  
Vinyl Labels  
Texture  
Identifies the texture of the vinyl  
labels loaded in a specific source.  
Smooth  
Normal*  
Rough  
Shown if vinyl labels are supported  
in the specified source.  
Paper Menu  
22  
                             
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Card Stock Texture Identifies the texture of the card stock Smooth  
Shown if Card Stock is supported in  
the specified source.  
loaded in a specific source.  
Normal*  
Rough  
Custom <x>  
Texture  
Identifies the texture of the custom  
print media loaded in a specific  
source. (x represents 1–6.)  
Smooth  
Normal*  
Rough  
Shown if the custom type is  
supported in the specified source.  
Paper Weight  
These menu items are used to set the paper weight for each of the defined print media types. This allows the MFP to  
optimize the print quality for the print media weight.  
Menu item  
Purpose  
Values and descriptions  
Plain Weight  
Identifies the relative weight of the  
print media loaded in a specific  
source, and ensures the toner  
adheres properly to the printed  
page.  
Light  
Note: Card Stock is shown on the  
control panel only if it is supported in  
a specified source.  
Normal*  
Heavy  
Card Stock Weight  
Transparency  
Weight  
Labels Weight  
Bond Weight  
Envelope Weight  
Letterhead Weight  
Preprinted Weight  
Colored Weight  
Vinyl Labels Weight Identifies the relative weight of the  
vinyl labels loaded in a specific  
source.  
Light  
Shown if vinyl labels are a supported  
type.  
Normal*  
Heavy  
Custom <x> Weight Identifies the relative weight of the  
custom paper loaded in a specific  
Light  
Shown if the custom type is  
supported in the specified source.  
Normal*  
Heavy  
source. (x represents 1–6.)  
Paper Menu  
23  
                             
Using MFP menus  
Paper Loading  
These menu items are used to set the loading orientation for each print media type. A source is loaded with preprinted print  
media, and then the MFP can be notified that the print media is loaded for duplex (two-sided) printing. Use the application  
software to indicate simplex (one-sided) printing. When simplex printing is selected, the MFP automatically inserts blank  
pages to print the simplex job correctly.  
Paper Loading is only shown on the control panel if a duplex unit is installed.  
Menu item  
Purpose  
Values and descriptions  
Card Stock Load  
Labels Loading  
Bond Loading  
Properly handles the specific  
preprinted print media whether the  
job is a duplex job (two-sided) or a  
simplex job (single-sided).  
Duplex  
Off*  
Duplex is for two-sided printing on  
the print media, and off indicates that  
duplex printing is turned off.  
Letterhead Loading  
Preprinted Loading  
Colored Loading  
Vinyl Labels  
Loading  
Duplex  
Off*  
Shown if vinyl labels are supported  
in the specified source.  
Custom <x>  
Loading  
Properly handles preprinted custom Duplex  
Shown if the custom type is  
supported in the specified source.  
paper whether the job is a duplex job  
Off*  
(two-sided) or a simplex job  
(single-sided). x represents 1–6.  
Custom Types  
This menu item is used to define a name for each custom paper type. Assign names using a utility such as MarkVision or  
from the control panel.  
Menu item  
Purpose  
Values and descriptions  
Custom Type <x>  
Specifies the type of print media  
associated with each Custom Type  
available in the Paper Type menu.  
Paper*  
The custom type print media must  
be supported in the designated  
source in order to assign a user-  
defined name.  
Card Stock  
Transparency  
Labels  
Once the name is assigned, the  
name appears instead of Custom  
Type <x>.  
Vinyl Labels  
Envelope  
Custom Names  
This menu item is used to define a custom name for each print media.  
Menu item  
Purpose  
Values and descriptions  
<user-defined  
Custom Name>  
Specifies the name of print media  
associated with each Custom Name  
<x> available in the Paper Type menu  
where x is 1–6.  
[user-defined  
The custom print media must be  
supported in the designated source  
to assign a user-defined name.  
name], such as:  
Stephen’s labels  
Mary’s card stock  
Paper Menu  
24  
               
Using MFP menus  
Universal Setup  
These menu items are used to specify the height and width of the Universal Paper Size. By specifying the height and width  
for Universal Paper Size, the MFP uses the Universal setting like other paper sizes, including support for duplex and n-up.  
For more information on n-up, see Multipage Print.  
Menu item  
Purpose  
Values and descriptions  
Units of Measure Determines the unit of measure  
used to enter the Universal Height  
and Width.  
Inches  
Inches is the US default, and  
Millimeters is the international default.  
Millimeters  
Portrait Width  
Portrait Height  
Feed Direction  
Sets the portrait width of the  
universal media.  
3 inches to  
Shows either inches or millimeters  
from Units of Measure setting;  
8.5 inches is the US default, and  
216 mm is the international default.  
14.17 inches in 0.01  
inch increments  
Note: If the value set exceeds the  
maximum width, the MFP uses the  
maximum value allowed in inches or 1 mm increments  
millimeters.  
76 mm to 360 mm in  
Sets the portrait height of the  
universal media.  
3 inches to  
14.17 inches in 0.01  
inch increments  
Shows either inches or millimeters  
from Units of Measure setting;  
14 inches is the US default, and  
356 millimeters is the international  
default.  
Note: If the value set exceeds the  
maximum height, the MFP uses the 76 mm to 360 in  
maximum value allowed in inches or 1 mm increments  
millimeters.  
Specifies the feed direction of the  
Universal Paper Size.  
Short Edge*  
Long Edge  
Feed Direction is only shown if the  
Long Edge value is available. Long  
Edge exists if the longest edge is  
shorter than the maximum physical  
width that the tray can accommodate.  
more information about short and long  
edges.  
Reports  
Note: After a report prints, the MFP returns to the home screen.  
Reports  
25  
                 
Using MFP menus  
Each report prints using some standard print values, such as one copy, 600 dots per inch (dpi) print resolution, normal print  
area, no separator sheets, duplex printing is off, multiple page printing is off, toner darkness set to eight, portrait orientation,  
and the media source is the user default.  
Menu item  
Purpose  
Values and descriptions  
Menu Settings Page  
Prints information relating to:  
After selecting this item, the page prints  
and the MFP returns to Ready.  
• Current settings for each of the menu  
items for all menus  
• Cartridge information  
• A list of installed options and features  
• Available MFP memory  
Device Statistics  
Prints information relating to the MFP  
statistics.  
Network Setup Page  
Prints information relating to network settings  
and verifies the network connection.  
Network <x> Setup Page  
appears if additional network Note: This page also provides information  
options are installed.  
that aids in configuring for network printing.  
Shortcut List  
Prints a list of previously defined shortcuts.  
Fax Job Log  
Prints a list of pending fax jobs along with the  
most recent 200 fax tasks completed.  
Note: The menu item only appears when  
Enable Job Log is on.  
Fax Call Log  
Prints a list of the of the last 100 fax calls  
made or answered by the MFP.  
Note: The menu item only appears when  
Enable Call Log is on.  
E-mail Shortcuts  
Fax Shortcuts  
Prints a list of the e-mail shortcuts.  
Prints a list of the fax shortcuts.  
FTP Shortcuts  
Profiles List  
Prints a list of the FTP shortcuts.  
Prints a list of profiles stored in the MFP.  
NetWare Setup Page  
Prints a page listing the NetWare protocol  
settings.  
Print Fonts  
Prints a sample of all the fonts available for  
the selected emulation.  
PCL Fonts  
Prints a sample of  
all MFP fonts  
available for  
PCL emulation.  
PostScript Fonts  
Prints a sample of  
all MFP fonts  
available for  
PostScript  
emulation.  
Print Directory  
Prints a list of the resources that are stored  
on the optional flash memory card or the  
internal hard disk.  
After selecting this  
item, the page  
prints and the MFP  
returns to Ready.  
Note: Print Directory is available on the  
control panel if either an optional  
nondefective flash memory or standard hard  
disk is installed and formatted.  
Reports  
26  
                                                   
Using MFP menus  
Network/Ports  
TCP/IP  
This menu item is used to view and change the Transmission Control Protocol/Internet Protocol settings. Internet Protocol  
(IP) specifies the format of packets, also called datagrams, and the addressing scheme. Most networks combine IP with a  
higher-level protocol called Transmission Control Protocol (TCP). TCP enables two hosts to establish a connection and  
exchange streams of data. TCP guarantees delivery of data and also guarantees that packets are delivered in the same  
order in which they were sent.  
Menu item  
Set Hostname  
Address  
Purpose  
Values and descriptions  
Defines a specific address on the  
network which defines the device.  
IP address  
4 field IP address  
Display only  
Netmask  
Defines information that the network netmask  
uses to decide how to search for the  
specific IP address.  
4 field mask  
Display only  
Gateway  
Provides the address of the  
machine that controls the  
communication for the sub-network.  
gateway  
4 field IP address  
Display only  
Set static IP address  
Enable DHCP  
link  
Link to the page to set a static IP  
address. Changing the IP address  
sets DHCP, BOOTP, and RARP to Off.  
DHCP is Dynamic Host  
On*  
Off  
Configuration Protocol. The network  
automatically assigns a number for  
the network information.  
Enable RARP  
Enable BOOTP  
AutoIP  
RARP is Reverse Address  
Resolution Protocol.  
On*  
Off  
BOOTP is Bootstrap Protocol.  
Provides automatic IP.  
On*  
Off  
On*  
Off  
Enable FTP/TFTP  
Allows files to be transferred to the  
device.  
On*  
Off  
File Transfer Protocol (FTP) is the  
protocol used on the Internet for  
exchanging files. FTP uses the  
Internet TCP/IP protocols to enable  
data transfer.  
TFTP is Trivial File Transfer  
Protocol, which is a simple form of  
FTP.  
HTTP Server Enabled  
Specifies if Web pages can be seen. On*  
HyperText Transfer Protocol (HTTP),  
The function is enabled. Web pages  
can be seen.  
the underlying protocol used by the  
Off  
The function is disabled.  
World Wide Web (WWW). HTTP  
defines how messages are  
formatted and transmitted, and what  
actions Web servers and browsers  
should take in response to various  
commands.  
Network/Ports  
27  
       
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
WINS Server Address  
A server handles host names by  
assigning host names to IP  
addresses. Devices have a host  
name registered with the WINS  
server.  
4 field IP  
address  
Windows Internet Naming Service  
(WINS) is a system that determines  
the IP address associated with a  
particular network computer. This is  
called name resolution. WINS  
supports network client and server  
computers running Windows and  
can provide name resolution for  
other computers with special  
arrangements.  
DNS Server Address  
Registers the host name with the  
DNS server. Enables name  
resolution for the e-mail server, FTP,  
and other host name entries.  
4 field IP  
address  
Domain Name System (or Domain  
Name Service) [DNS] is an Internet  
service that translates domain  
names into IP addresses. Domain  
names are alphabetic; therefore,  
they are easier to remember. The  
Internet is really based on IP  
addresses. Each time a domain  
name is used, a DNS service must  
translate the name into the  
corresponding IP address.  
Backup DNS Server  
Address  
This is used if the DNS Server  
Address is not available.  
4 field IP  
address  
Domain Search Order  
Defines the search order of the  
domains.  
text entry  
field  
The search order is given in a comma  
delimited list, such as:  
myserver.com, myprinter.com  
Restricted Server List  
Defines a limited number of IP  
addresses.  
text entry  
This is a comma delimited list of up to  
10 IP addresses allowed to make TCP  
connections. A zero (0) can be used  
as a wildcard in the list.  
MTU  
Defines the range of the  
communication type.  
numeric  
entry  
This is range, such as 256–1500  
Ethernet, 256–4096 Token-Ring  
Default TTL*  
DDNS  
numeric  
entry  
Gives the range in seconds, such as  
Range: 5–254 seconds  
On*  
Off  
mDNS  
On*  
Off  
Zero Configuration Name  
SLP Broadcast  
text entry  
On*  
Off  
Example: John’s office printer.  
The range is 0–65535 seconds.  
LPD Timeout  
numeric  
entry  
Network/Ports  
28  
 
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
LPD Banner Page  
On  
Off*  
On  
LPD Trailer Page  
Off*  
On  
LPD Carriage Return  
Conversion  
Off*  
IPv6  
Use this menu item to view or change Internet Protocol Version 6 (IPv6) settings.  
Note: This menu item does not appear for non-network models.  
Menu item  
Purpose  
Values and descriptions  
IPv6  
Sets the network to IPv6 (Internet  
Protocol Version 6).  
Enable IPv6  
Yes*  
No  
Auto Configuration  
On*  
Off  
Hostname  
text entry field  
text entry field  
text entry field  
Yes*  
Address  
Router Address  
Enable DHCPv6  
No  
Network/Ports  
29  
   
Using MFP menus  
E-mail Server Setup  
Menu item  
Purpose  
Values and descriptions  
Primary SMTP Gateway  
Primary SMTP Gateway Port  
IP address field  
numeric entry  
(25*)  
Secondary SMTP Gateway  
IP address field  
Secondary SMTP Gateway  
Port  
numeric entry  
(25*)  
SMTP Timeout  
numeric entry  
5–30 (30*)  
The timeout numeric entry is a range  
of 5 to 30 seconds with 30 seconds  
as the default.  
Authentication  
header  
Server Requires  
Authentication  
Yes  
No*  
Userid  
text entry  
Password  
text entry, plain  
text? if not need  
confirm  
Reply Address  
Subject  
text entry  
text entry  
text entry  
This is a required item.  
Message  
The text entry field has a limitation of  
512 characters.  
Send me a copy  
Max e-mail size  
Sends a copy of the e-mail  
back to the creator of the  
e-mail.  
Never appears*  
On by default  
Off by default  
Always on  
The user must be authenticated.  
Specifies the maximum  
e-mail size in kilobytes.  
E-mail above the specified  
size is not sent.  
numeric entry  
Specify 0 (zero) for no limit.  
Size error message  
Limit destinations  
Sends a message when an  
e-mail is greater than the  
configured size limit.  
text entry  
Sends an e-mail only when  
the address contains the  
domain name, such as a  
company domain name.  
E-mail can only be sent to  
the specified domain.  
@text entry  
The limit is one domain. The @ is  
permanent before the text field.  
Example: @companydomain.com  
For the example, e-mails are only  
sent when the address ends with  
@companydomain.com.  
Web Link Setup  
Server  
header  
Specifies the name of the  
server.  
text entry  
For example:  
server.mine.com  
Login  
text entry  
Password  
password text  
entry  
Network/Ports  
30  
                                           
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Path  
Defines the path name.  
text entry  
For example:  
/directory/path  
The following characters or symbols  
are invalid entries for a path name:  
* – asterisk  
: – colon  
? – question mark  
< – less than symbol  
> – greater than symbol  
| – vertical bar  
Base file name  
Specifies the base file name. text entry  
The default value is the following  
word:  
A timestamp is added to the image*  
end of the base file name.  
image  
Note: There is a 53-character limit for  
the base file name. The following  
characters or symbols are invalid:  
* – asterisk  
: – colon  
? – question mark  
< – less than symbol  
> – greater than symbol  
| – vertical bar  
A time stamp is added to the end of  
the base file name.  
Web Link  
text entry  
Example:  
http://my.business.com/directory/path  
Network/Ports  
31  
     
Using MFP menus  
Wireless  
Menu item  
Values  
Mode  
Infrastructure  
Ad hoc  
Network Name  
list of available network names  
print server*  
Standard Network or Network <x>  
Use these menu items to change printer settings affecting jobs sent to the MFP through a network port (either Standard  
Network or Network <x>) where x represents 1 or 2.  
Menu item  
Purpose  
Values and descriptions  
PCL  
SmartSwitch  
Configures the MFP so it  
automatically switches to  
On*  
The MFP examines data on the  
network interface and selects  
PCL emulation when a print job  
received through the network port  
requires it, regardless of the default  
printer language.  
PCL emulation if the data indicates  
that is the required printer language.  
Off  
The MFP does not examine the  
incoming data. The printer uses  
PostScript emulation to process the  
job if PS SmartSwitch is On, or uses  
the default printer language specified  
in the SetupMenuif PS SmartSwitch  
is Off.  
PS SmartSwitch Configures the MFP so it  
automatically switches to  
On*  
Off  
The MFP examines data on the  
network interface connection and  
selects PostScript emulation if the  
data indicates that is the required  
printer language.  
PostScript emulation when a print  
job received through the network  
port requires it, regardless of the  
default printer language.  
The MFP does not examine the  
incoming data. The printer uses  
PCL emulation to process the job if  
PCL SmartSwitch is On, or uses the  
default printer language specified in  
the Setup Menuif PCL SmartSwitch is  
Off.  
NPA Mode  
Specifies whether the MFP  
Off  
The MFP does not perform NPA  
processing.  
performs the special processing  
required for bidirectional  
Auto*  
The MFP examines the data to  
determine the format and then  
processes it appropriately.  
communication, following the  
conventions defined in the Network  
Printing Alliance (NPA) Protocol.  
Note: Changing this menu item  
automatically resets the MFP.  
Network/Ports  
32  
               
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Network Buffer  
Configures the size of the network  
input buffer.  
Auto*  
The MFP automatically calculates the  
Network Buffer size (recommended  
setting).  
Note: Changing the Network Buffer  
menu item automatically resets the  
MFP. Any permanent resources,  
such as fonts or macros, are lost.  
3K to maximum  
size allowed  
(1K increments)  
User specifies the Network Buffer size.  
The maximum size depends on the  
amount of memory in the MFP, the  
size of the other link buffers, and  
whether Resource Save is set to On or  
Off. To maximize the range for the  
Network Buffer size, disable or reduce  
the size of the parallel, serial, and USB  
buffers.  
Job Buffering  
Temporarily stores jobs on the MFP Off*  
hard disk before printing. This menu  
Does not buffer jobs to the hard disk.  
Buffers print jobs to the hard disk.  
On  
item only appears when a  
nondefective formatted hard disk is  
installed.  
Auto  
Buffers print jobs only if the MFP is  
busy processing data from another  
input port.  
Note: Changing this menu item  
automatically resets the MFP.  
Mac Binary PS  
Configures the MFP to process  
Macintosh binary PostScript print  
jobs.  
On  
The MFP processes raw binary  
PostScript print jobs from computers  
using the Macintosh operating system.  
Note: This setting often causes  
Windows print jobs to fail.  
Off  
The MFP filters PostScript print jobs  
using standard protocol.  
Auto*  
The MFP processes print jobs from  
computers using either Windows or  
Macintosh operating systems.  
Standard USB or USB <x>  
These menus are only shown if a USB port is available. Use these menu items to change printer settings affecting a  
Universal Serial Bus (USB) port (USB <x>). x represents 1 or 2.  
Menu item  
Purpose  
Values and descriptions  
PCL  
SmartSwitch  
Configures the MFP so it  
automatically switches to  
PCL emulation when a print job  
received through the USB port  
requires it, regardless of the default  
printer language.  
On*  
The MFP examines the data on the  
USB port and selects PCL emulation if  
the data indicates that is the required  
printer language.  
Off  
The MFP does not examine the  
incoming data. The MFP uses  
PostScript emulation to process the  
job if PS SmartSwitch is On, or uses  
the default printer language specified  
in the Setup Menu if PS SmartSwitch  
is Off.  
Network/Ports  
33  
             
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
PS SmartSwitch Configures the MFP so it  
automatically switches to  
On*  
The MFP examines data on the USB  
interface and selects  
PostScript emulation if the data  
indicates that is the required printer  
language.  
PostScript emulation when a print  
job received through the USB port  
requires it, regardless of the default  
printer language.  
Off  
The MFP does not examine the  
incoming data. The MFP uses  
PCL emulation to process the job if  
PCL SmartSwitch is On, or uses the  
default printer language specified in  
the Setup Menu if PCL SmartSwitch is  
Off.  
NPA Mode  
Specifies whether the MFP  
performs the special processing  
required for bidirectional  
On  
The MFP performs NPA processing. If  
data is not in NPA format, it is rejected  
as bad data.  
communication, following the  
conventions defined in the Network  
Printing Alliance (NPA) Protocol.  
Off  
The MFP does not perform NPA  
processing.  
Note: Changing this menu item  
automatically resets the MFP once  
the menus are exited. It is reset to  
configure memory, and any  
permanent resources, such as fonts  
or macros, are lost.  
Auto*  
The MFP examines the data to  
determine the format and then  
processes it appropriately.  
USB Buffer  
Configures the size of the USB input Disabled  
buffer.  
Job buffering is disabled. Any jobs  
already buffered on the hard disk are  
printed before normal processing of  
incoming jobs resumes.  
Note: Changing the USB Buffer  
menu item automatically resets the  
MFP. Any permanent resources,  
such as fonts or macros, are lost.  
Auto*  
The MFP automatically calculates the  
USB Buffer size (recommended  
setting).  
3K to maximum size  
The user specifies the USB Buffer  
size. The maximum size depends on  
the amount of memory in the MFP, the  
size of the other link buffers, and  
whether Resource Save is set to On or  
Off. To maximize the range for the USB  
Buffer size, disable or reduce the size  
of the parallel, serial, and network  
buffers.  
allowed  
(1K increments)  
Job Buffering  
This menu item is shown only when Off*  
a formatted hard disk is installed.  
Does not buffer print jobs to the hard  
disk.  
Temporarily stores jobs on the MFP  
hard disk before printing.  
On  
Buffers print jobs to the hard disk.  
Auto  
Buffers print jobs only if the MFP is  
busy processing data from another  
input port.  
Note: Changing the Job Buffering  
menu item automatically resets the  
MFP. It is reset to configure memory,  
and any permanent resources, such  
as fonts or macros, are lost.  
Network/Ports  
34  
       
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Mac Binary PS  
Configures the MFP to process  
Macintosh binary PostScript print  
jobs.  
On  
The MFP filters PostScript print jobs  
using standard protocol.  
Off  
The MFP processes raw binary  
PostScript print jobs from computers  
using the Macintosh operating system.  
Note: This setting often causes  
Windows print jobs to fail.  
Auto*  
The MFP processes print jobs from  
computers using either Windows or  
Macintosh operating systems.  
ENA Address  
ENA Netmask  
ENA Gateway  
Sets the USB port ENA Address.  
Sets the USB port ENA Netmask.  
Sets the USB port ENA Gateway.  
4 field IP address  
(0.0.0.0*)  
Shown only if an ENA is attached  
through the USB port.  
Standard Parallel or Parallel <x>  
Use these menu items to change printer settings affecting jobs sent to the MFP through a parallel port (either Std Parallel or  
Parallel <x>).  
Menu item  
Purpose  
Values and descriptions  
PCL  
SmartSwitch  
Configures the MFP so it  
automatically switches to  
On*  
The MFP examines data on the  
parallel interface and selects  
PCL emulation when a print job  
received through the parallel port  
requires it, regardless of the default  
printer language.  
PCL emulation if the data indicates  
that is the required printer language.  
Off  
The MFP does not examine the  
incoming data. The MFP uses  
PostScript emulation to process the  
job if PS SmartSwitch is On, or uses  
the default printer language specified  
in the SetupMenuif PS SmartSwitch  
is Off.  
PS SmartSwitch Configures the MFP so it  
automatically switches to PostScript  
On*  
Off  
The MFP examines data on the  
parallel interface and selects  
PostScript emulation if the data  
indicates that is the required printer  
language.  
emulation when a print job received  
through the parallel port requires it,  
regardless of the default printer  
language.  
The MFP does not examine the  
incoming data. The MFP uses PCL  
emulation to process the job if PCL  
SmartSwitch is On, or uses the default  
printer language specified in the  
Setup Menuif PCL SmartSwitch is  
Off.  
Network/Ports  
35  
                 
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
NPA Mode  
Specifies whether the MFP  
performs the special processing  
required for bidirectional  
On  
The MFP performs NPA processing. If  
data is not in NPA format, it is rejected  
as bad data.  
communication, following the  
conventions defined in the Network  
Printing Alliance (NPA) Protocol.  
Off  
The MFP does not perform NPA  
processing.  
Note: Changing this menu item  
automatically resets the MFP. It is  
reset to configure memory, and any  
permanent resources, such as fonts  
or macros, are lost.  
Auto*  
The MFP examines data, determines  
the format, and then processes it  
appropriately.  
Parallel Buffer  
Configures the size of the parallel  
input buffer.  
Disabled  
Auto*  
Disables job buffering. Any jobs  
already buffered on the hard disk are  
printed before normal processing of  
incoming jobs resumes.  
Note: Changing this menu item  
automatically resets the MFP. It is  
reset to configure memory, and any  
permanent resources, such as fonts  
or macros, are lost.  
The MFP automatically calculates the  
Parallel Buffer size (recommended  
setting).  
3K to maximum  
size allowed  
The user specifies the Parallel Buffer  
size. The maximum size depends on  
the amount of memory in the MFP, the  
size of the other link buffers, and  
(1K increments)  
whether Resource Save is set to On or  
Off. To maximize the range for the  
Parallel Buffer size, disable or reduce  
the size of the serial and USB buffers.  
Job Buffering  
This menu item only appears when Off*  
a formatted hard disk is installed.  
Does not buffer print jobs to the hard  
disk.  
Temporarily stores jobs on the MFP  
On  
Buffers print jobs to the hard disk.  
hard disk before printing.  
Auto  
Buffers print jobs only if the MFP is  
busy processing data from another  
input port.  
Note: Changing this menu item  
automatically resets the MFP. It is  
reset to configure memory, and any  
permanent resources, such as fonts  
or macros, are lost.  
Advanced Status Enables bidirectional  
Off  
Disables parallel port negotiation.  
communication through the parallel  
On*  
Enables bidirectional communication  
through the parallel interface.  
port.  
Protocol  
Specifies the parallel interface  
protocol.  
Standard  
May resolve some parallel interface  
problems.  
Fastbytes*  
Provides compatibility with most  
existing parallel interface  
implementations (recommended  
setting).  
Honor Init  
Determines whether the MFP  
honors hardware initialization  
requests from the computer. The  
computer requests initialization by  
activating the INIT signal on the  
parallel interface. Many personal  
computers activate the INIT signal  
each time the computer is turned on  
and off.  
Off*  
On  
The MFP does not honor hardware  
initialization requests from the  
computer.  
The MFP honors hardware  
initialization requests from the  
computer.  
Network/Ports  
36  
           
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Parallel Mode 2  
Determines whether the parallel  
port data is sampled on the leading  
or trailing edge of strobe.  
On*  
Samples parallel port data on the  
leading edge of strobe.  
Off  
Samples parallel port data on the  
trailing edge of strobe.  
This menu item only appears when  
the associated parallel port  
supports this feature.  
Mac Binary PS  
Configures the MFP to process  
Macintosh binary PostScript print  
jobs.  
On  
The MFP processes raw binary  
PostScript print jobs from computers  
using the Macintosh operating system.  
Note: This setting often causes  
Windows print jobs to fail.  
Off  
The MFP filters PostScript print jobs  
using standard protocol.  
Auto*  
The MFP processes print jobs from  
computers using either Windows or  
Macintosh operating systems.  
Serial <x>  
Use these menu items to change printer settings affecting jobs sent to the MFP through an optional serial port.  
Menu item  
Purpose  
Values and descriptions  
PCL  
SmartSwitch  
Configures the MFP so it  
On*  
Off  
On—The MFP examines the data at  
automatically switches to PCL  
emulation when a print job received  
through the serial port requires it,  
regardless of the default printer  
language.  
the serial interface and selects PCL  
emulation if the data indicates that is  
the required printer language.  
Off—The MFP does not examine the  
incoming data. The MFP uses  
PostScript emulation to process the  
job if PS SmartSwitch is On, or uses  
the default printer language specified  
in the Setup Menuif PS SmartSwitch  
is Off.  
PS SmartSwitch Configures the MFP so it  
automatically switches to PostScript  
On*  
Off  
On—The MFP examines the data at  
the serial interface and selects  
PostScript emulation if the data  
indicates that is the required printer  
language.  
emulation when a print job received  
through the serial port requires it,  
regardless of the default printer  
language.  
Off—The MFP does not examine the  
incoming data. The MFP uses PCL  
emulation to process the job if PCL  
SmartSwitch is On, or uses the default  
printer language specified in the  
SetupMenuif PCL SmartSwitch is Off.  
NPA Mode  
Specifies whether the MFP  
performs the special processing  
required for bidirectional  
On  
The MFP performs NPA processing. If  
data is not in NPA format, it is rejected  
as bad data.  
communication, following the  
conventions defined in the Network  
Printing Alliance (NPA) Protocol.  
Off  
The MFP does not perform NPA  
processing.  
Note: Changing this menu item  
automatically resets the MFP. It is  
reset to configure memory, and any  
permanent resources, such as fonts  
or macros, are lost.  
Auto*  
The MFP examines the data to  
determine the format and then  
processes it appropriately.  
Network/Ports  
37  
             
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Serial Buffer  
Configures the size of the serial  
input buffer.  
Disabled  
The MFP disables job buffering. Any  
jobs already buffered on the hard disk  
are printed before normal processing  
of incoming jobs resumes.  
Note: Changing the Serial Buffer  
menu item automatically resets the  
MFP. Any permanent resources,  
such as fonts or macros, are lost.  
Auto*  
The MFP automatically calculates the  
Serial Buffer size (recommended  
setting).  
3K to maximum  
size allowed  
The user specifies the Serial Buffer  
size. The maximum size depends on  
the amount of memory in the MFP, the  
size of the other link buffers, and  
whether Resource Save is set to On or  
Off. To maximize the range for the  
Serial Buffer size, disable or reduce  
the size of the parallel and USB  
buffers.  
(1K increments)  
Job Buffering  
This menu item only appears when Off*  
a formatted hard disk is installed.  
Does not buffer print jobs to the hard  
disk.  
Temporarily stores jobs on the MFP  
On  
Buffers print jobs to the hard disk.  
hard disk before printing.  
Auto  
Buffers print jobs only if the MFP is  
busy processing data from another  
input port.  
Note: Changing the Job Buffering  
menu item automatically resets the  
MFP. It is reset to configure memory,  
and any permanent resources, such  
as fonts or macros, are lost.  
Serial Protocol  
Selects the hardware and software DTR*  
handshaking values for the serial  
Hardware handshaking.  
Hardware handshaking.  
Software handshaking.  
DTR/DSR  
interface.  
XON/XOFF  
XON/XOFF/DTR  
Combined hardware and software  
handshaking.  
XONXOFF/DTRDSR Combined hardware and software  
handshaking.  
Robust XON  
Determines whether the MFP  
communicates availability to the  
computer.  
Off*  
The MFP waits to receive data from  
the computer.  
On  
The MFP sends a continuous stream  
of XONs to the host computer to  
indicate that the serial port is ready to  
receive more data.  
This menu item only applies to the  
serial port if Serial Protocol is set to  
XON/XOFF.  
Network/Ports  
38  
       
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Baud  
Specifies the rate at which data can 1200  
be received through the serial port.  
2400  
Note: 138200, 172800, 230400,  
and 345600 baud rates appear in  
the Standard Serial menu. These  
4800  
values do not appear in the Serial  
Option 1, Serial Option 2, or Serial  
Option 3 menus.  
9600*  
19200  
38400  
57600  
115200  
138200  
172800  
230400  
345600  
7
Data Bits  
Parity  
Specifies the number of data bits  
that are sent in each transmission  
frame.  
8*  
Sets the parity for serial input and  
output data frames.  
Even  
Odd  
None*  
Ignore  
Honor DSR  
Determines whether the MFP uses Off*  
the Data Set Ready (DSR) signal.  
DSR is one of the handshaking  
All data received by the serial port is  
treated as valid data.  
On  
Only data received while the DSR  
signal is high is treated as valid.  
signals for most serial interface  
cables.  
The serial interface uses DSR to  
distinguish data sent by the  
computer from data created by  
electrical noise in the serial cable.  
This electrical noise can cause stray  
characters to print. Select On to  
prevent stray characters from  
printing.  
NetWare  
Use these menu items to view or change the printer NetWare settings.  
Menu item  
Purpose  
Values and descriptions  
Login Name  
Shows the field used to assign the  
NetWare login name.  
text entry  
Enter the Login Name. Thereafter, select Login Name to show  
the NetWare name on the control panel.  
Print Mode  
Assigns the NetWare print mode.  
Pserver*  
Rprinter  
Network/Ports  
39  
               
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Network Number Shows the field used to assign the  
NetWare number.  
text entry  
Enter the Netware number. Thereafter, select View Network  
Number to show the NetWare network number on the control  
panel.  
Activate  
Activates or deactivates the  
NetWare feature.  
Off  
Off—Deactivates the NetWare feature.  
On—Activates the NetWare feature.  
On*  
Ethernet 802.2  
Ethernet 802.3  
Ethernet Type II  
Ethernet SNAP  
Packet Burst  
Sets the Ethernet 802.2 value On or On*  
IPX Frame Types, which allow the  
adapter to initiate conversations, are  
used.  
Off.  
Off  
Sets the Ethernet 802.3 value On or On*  
Off.  
Off  
Sets the Ethernet Type II value On  
or Off.  
On*  
Off  
Sets the Ethernet SNAP value On  
or Off.  
On*  
Off  
Sets the Packet Burst value On or  
Off.  
On  
Off*  
NSQ/GSQ Mode Sets the NSQ/GSQ Mode value On On  
This is the broadcast search method  
on the Web pages.  
or Off.  
Off*  
AppleTalk  
Use these menu items to view or change the printer AppleTalk settings.  
Menu item  
Purpose  
Values and descriptions  
Name  
Shows the assigned AppleTalk  
name.  
Select Name to show the AppleTalk name on the control panel.  
Address  
Activate  
Shows the assigned AppleTalk  
address.  
Select Address to show the AppleTalk address on the control  
panel.  
Activates or deactivates the  
AppleTalk feature.  
Off  
Off—Deactivates the AppleTalk  
feature.  
On*  
On—Activates the AppleTalk feature.  
Set Zone  
Provides a list of zones from  
network.  
*
The default is default zone for the  
network. If no default zone exists on  
the network, the * is the default.  
list of zones from the  
network  
Network/Ports  
40  
                           
Using MFP menus  
LexLink  
Use these menu items to view the LexLink name or change the LexLink activation.  
Menu item  
Purpose  
Values and descriptions  
Nickname  
Shows the field used to assign the  
LexLink nickname.  
text entry  
Enter the nickname. Thereafter, select Nickname to show the  
LexLink nickname on the control panel.  
Activate  
Activates or deactivates the LexLink On*  
On—Activates the LexLink feature.  
Off—Deactivates the LexLink feature.  
feature.  
Off  
Settings  
General Settings  
Use these menu items to set various MFP settings.  
Menu item  
Purpose  
Values and descriptions  
Display Language To determine the language of English*  
the text on the control panel  
(English)  
Français  
Deutsch  
Italiano  
Español  
Dansk  
(French)  
LCD.  
(German)  
(Italian)  
(Spanish)  
(Danish)  
Norsk  
(Norwegian)  
(Dutch)  
Nederlands  
Svenska  
Português  
Suomi  
(Swedish)  
(Brazilian-Portuguese)  
(Finnish)  
Русский  
Polski  
(Russian)  
(Polish)  
Settings  
41  
                 
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Keyboard Type  
Specifies the type of virtual  
alphanumeric keyboard that  
appears on the control panel.  
English*  
Français  
(English)  
(French)  
Français Canadien (French-Canadian)  
Deutsch  
Italiano  
Español  
Dansk  
(German)  
(Italian)  
(Spanish)  
(Danish)  
Norsk  
(Norwegian)  
(Dutch)  
Nederlands  
Svenska  
Suomi  
(Swedish)  
(Finnish)  
Português  
Русский  
Polski  
(Brazilian-Portuguese)  
(Russian)  
(Polish)  
General Defaults  
Specifies the defaults based  
on geographical location.  
U.S.  
Setting the menu item to one of the values  
affects these settings:  
International  
Tray <x> (where x is the number of the  
tray), MP Feeder, and Manual Pap (Letter/  
A4)  
• Manual Env (10 Envelope, DL Envelope)  
• MP Feeder Paper Size  
• Copy Original Size  
• Fax Send Original Size  
• E-mail Original Size  
• FTP Original Size  
• Universal Units of Measure (mm/inches)  
• Date Time Format  
– MM_DD_YYYY for U.S.  
– DD_MM_YYYY for International  
Show initial  
prompts  
Sets the MFP to show initial  
prompts after the device is  
powered on so the user can  
complete the setup.  
Yes*  
No  
When the MFP is powered on the first time,  
the default is Yes. After the user completes  
the setup wizard and selects Done at the  
Country select screen, the default is No.  
Date Format  
Time Format  
Specifies the format based on MM-DD-YYYY*  
Month, Day, and Year (U.S.)  
the geographical location.  
DD-MM-YYYY*  
Day, Month, Year (International)  
YYYY-MM-DD  
(* Denotes a country/region-specific factory  
default value)  
Specifies if the format is for a 12 hour A.M./P.M.  
12 A.M.–12 P.M., 12:01 P.M.–11:59 P.M.  
00:00–24:00  
12-hour clock or for a 24-hour  
clock.  
24 hour clock  
Screen Brightness Adjusts the brightness of the 5–100  
LCD on the control panel.  
(100*)  
Show Bookmarks  
Yes*  
No  
When set to No, the Bookmarks container is  
not shown in Held Jobs.  
Settings  
42  
             
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Allow Custom Job Controls the show and hide  
Yes*  
No  
This menu item controls hide or show for the  
scans  
function for the Custom Job  
setting and the Custom Job  
scanning settings for each  
function. The Custom Job  
scanning settings set the  
default values for Custom Job  
for each function. They are  
not shown if custom jobs are  
not allowed.  
user interface Custom Job setting as well as  
the Custom Job scanning settings for each  
function. The Custom Job scanning settings  
set the default values for Custom Job for each  
function.  
This function is also known as  
Job Build.  
Custom Job is not supported  
on all models.  
Scanner jam  
recovery  
Determines if the MFP  
Job level*  
Page level  
Custom jobs may not recover at the job level.  
Custom jobs always recover at the page level.  
recovers an entire print job or  
just the page of the print job  
when a scanner jam occurs.  
Web Page Refresh  
Rate  
30–300  
(120*)  
Range is in seconds.  
Contact Name  
Location  
LAA  
text field  
NULL*  
text field  
NULL*  
Allows the system support  
person to change the network  
interface hardware address,  
so it is a locally administered  
address (LAA).  
text field  
Valid entries for the text field must be  
numerals only.  
(000000000000*)  
Alarms  
Alarm Control  
Off  
Alarm Control sets the function of each alarm.  
Off–MFP does not sound an alarm.  
Controls whether the MFP sounds an alarm when  
the device requires operator intervention.  
Single*  
Single–MFP sounds three quick beeps.  
Continuous  
Continuous–MFP repeats three beeps  
every 10 seconds.  
Toner Alarm  
Off*  
Toner Alarm activates when the print cartridge  
or a toner cartridge is low on toner.  
Single  
Continuous  
Settings  
43  
                 
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Timeouts  
Specifies the amount of time Standby Mode  
Touch the LCD screen or press any of the  
hard buttons to exit (wake up) from this mode.  
the MFP waits to return to the  
Disabled  
1–240 (15*)  
home screen, receive an end-  
Disabled—Disables Standby Mode.  
of-job message, or receive  
additional bytes of data from  
the computer.  
1–240—Specifies the amount of time in  
minutes that the MFP waits before returning  
to the home screen.  
Note: Wait Timeout is only  
available when using  
PostScript emulation. This  
menu value has no effect on  
PCL emulation print jobs.  
Power Saver Mode It sets the number of minutes that pass after  
exiting Standby Mode before the MFP goes  
Disabled  
2–240 (60*)  
into a reduced power state called Power  
Saver Mode.  
If Standby Mode is disabled, which is  
considered a setting of 0, then Power Saver  
Mode is the number of minutes of inactivity  
that occurs before entering Power Saver  
Mode.  
Print the menu settings page to determine the  
current Power Saver setting. When the MFP is  
in Power Saver Mode, it is still ready to  
receive print jobs.  
Disabled—Disables Power Saver Mode.  
Disabled is not available if Energy Conserve is  
set to On.  
2–240 (60*)—Specifies the amount of time  
after exiting Standby Mode or after finishing a  
print job before the MFP goes into Power  
Saver mode.  
For example, select 15 to put the MFP in  
Power Saver mode 15 minutes after it finishes  
a print job. This uses much less energy, but  
requires more warm-up time for the MFP.  
Select 15 if your MFP shares an electrical  
circuit with room lighting and you notice lights  
flickering. Select a high value if the MFP is in  
constant use. Under most circumstances, this  
keeps the MFP ready to print with minimum  
warm-up time. Select a value between 1 and  
240 minutes for a balance between energy  
consumption and a shorter warm-up period.  
Note: When the MFP enters Power Saver  
Mode, for the entire duration in this mode,  
Screen Brightness is set to 15. Touch the LCD  
screen or press any of the hard buttons to exit  
(wake up) from this mode.  
Screen Timeout  
15–300 (30*)  
Disabled—Disables Screen Timeout.  
15–300—Specifies the amount of time in  
seconds before the control panel returns to  
the home screen due to inactivity.  
Settings  
44  
       
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Timeouts  
Print Timeout  
Disabled  
Disabled—Disables Print Timeout.  
(continued)  
1–255—Specifies the amount of time the  
MFP waits for an end-of-job message before  
canceling the remainder of the print job.  
1–255 (90*)  
Note: When the timer expires, any partially  
formatted page still in the MFP is printed, and  
other input ports are examined to see if data  
exists.  
Wait Timeout  
Disabled  
Disabled—Disables Wait Timeout.  
15...65535—Specifies the amount of time the  
MFP waits for additional data before it cancels  
the job.  
15...65535 (40*)  
Print Recovery  
Specifies whether the MFP  
continues from certain offline  
situations, reprints jammed  
pages, or waits until the entire  
page is processed and ready  
to be printed.  
Auto Continue  
Disabled*  
5–255  
Lets the MFP automatically continue from  
certain offline situations when not resolved  
within the specified time period.  
Disabled—Disables Auto Continue.  
5–255—Specifies the amount of time in  
seconds that the MFP waits.  
Jam Recovery  
Specifies whether the MFP reprints jammed  
pages.  
On  
Off  
On—The printer reprints jammed pages.  
Off—The printer does not reprint jammed  
pages.  
Auto*  
Auto—The printer reprints a jammed page  
unless the memory required to hold the page  
is needed for other MFP tasks.  
Page Protect  
Successfully prints a page that may otherwise  
generate Complex Pageerrors.  
Off*  
On  
Off—Prints a partial page of data if memory is  
insufficient to process the entire page.  
On—Ensures that an entire page is  
processed before it prints.  
Note: If, after selecting On, the page still  
cannot print, reduce the size and number of  
fonts on the page, or increase the installed  
printer memory.  
Note: For most print jobs, On is not needed.  
When On is selected, printing may be slower.  
Printer Language  
Specifies the default printer  
language used to  
communicate data from the  
computer to the MFP.  
PCL Emulation  
PS Emulation*  
PCL emulation—Uses a PCL interpreter for  
incoming host communications.  
PostScript emulation—Uses a PS interpreter  
for incoming host communications.  
Note: This menu item is not  
available from the control  
panel. It is only available on  
the MFP Embedded Web  
Server.Setting a printer  
language as the default does  
not prevent a software  
application from sending print  
jobs that use the other  
language.  
Settings  
45  
               
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Print Area  
Modifies the logical and  
physical printable area.  
Normal*  
Note: The Whole Page setting only affects  
pages printed using PCL 5 interpreter. This  
setting has no effect on pages printed using  
the PCL XL or PostScript interpreters. If  
attempting to print any data in the non-  
printable area defined by Normal Print Area,  
the MFP clips the image at the boundary  
defined by the Normal defined printable area.  
Whole Page  
Note: This menu item is not  
available from the control  
panel. It is only available on  
the MFP Embedded Web  
Server.  
Download Target  
Specifies the storage location RAM*  
for downloaded resources.  
All downloaded resources are automatically  
stored in printer memory (RAM).  
Storing downloaded  
Flash  
All downloaded resources are automatically  
stored in flash memory.  
resources in flash memory or  
on a hard disk is permanent  
storage rather than the  
temporary storage that RAM  
provides. The resources  
Note: Flash appears as a menu item if a  
formatted, nondefective optional flash  
memory card which is not Write or Read/Write  
password protected is installed.  
remain in the flash memory or  
on the hard disk even when  
the MFP is turned off.  
Disk  
All downloaded resources are automatically  
stored on the hard disk.  
Note: This menu item is not  
available from the control  
panel. It is only available on  
the MFP Embedded Web  
Server.  
Note: Disk appears as a menu item if a  
formatted, nondefective hard disk which is not  
Write or Read/Write password protected is  
installed.  
Job Accounting  
Specifies to store or not store Off*  
statistical information about  
MFP does not store job statistics on the hard  
disk.  
the most recent print jobs on  
On  
MFP stores job statistics for the most recent  
print jobs.  
the hard disk. The statistics  
include whether the job  
printed with or without errors,  
the print time, the job size (in  
bytes), the requested print  
media size and type, the total  
number of printed pages, and  
the number of copies  
requested.  
Note: This menu item is not  
available from the control  
panel. It is only available on  
the MFP Embedded Web  
Server.  
Resource Save  
Specifies what the MFP does Off*  
with downloaded resources,  
such as fonts and macros  
MFP retains downloaded resources only until  
memory is needed. It then deletes those  
resources associated with the inactive printer  
language.  
stored in RAM, if the MFP  
receives a job that requires  
On  
MFP retains all downloaded resources for all  
printer languages during language changes  
and MFP resets. If the MFP runs out of  
memory, 38 Memory Fullappears.  
more memory than is  
available.  
Note: This menu item is not  
available from the control  
panel. It is only available on  
the MFP Embedded Web  
Server.  
Banner Page  
Specifies if the print job  
should be printed as a  
Banner Page.  
Off*  
On  
To set to Off, clear the check box.  
To set to On, select the check box.  
Note: This menu item is not  
available from the control  
panel. It is only available on  
the MFP Embedded Web  
Server.  
Settings  
46  
         
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Factory Defaults  
Returns MFP settings to the  
factory default values.  
Restore Now  
User-defined settings remain.  
Do Not Restore*  
• All menu items are returned to the factory  
default values except:  
– Display Language.  
– All settings in the Fax, E-mail, and FTP  
Settings menu items, the Standard  
Parallel and Parallel <x> menu items,  
the Standard Serial and Serial <x>  
menu items, the Standard Network and  
Network <x> menu items, and the  
Standard USB and USB <x> menu  
items.  
• All downloaded resources (fonts, macros,  
and symbol sets) in printer memory (RAM)  
are deleted. (Resources residing in flash  
memory or on the hard disk are  
unaffected.)  
Copy Settings  
Use these menu items to set the MFP for settings related to copying.  
Menu item  
Purpose  
Values and descriptions  
Content  
Specifies the type of content  
contained in the copy job.  
Text  
The copy job contains mostly text or line art.  
Text/Photo*  
Photograph  
The copy job contains a mixture of text and graphics.  
The copy job is a high quality photograph or high  
quality inkjet print that is primarily composed of  
images.  
Printed image The copy job is halftoned, such as documents printed  
on a laser printer or pages from a magazine that are  
primarily composed of images. A halftone is a  
collection of black and white dots arranged to simulate  
the brightness values of grayscale images.  
Settings  
47  
         
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Duplex  
To specify if an original  
document is duplex (two-  
sided) or simplex (one-sided)  
when making a copy based on  
whether the sheets in the  
original document are simplex  
or duplex.  
1 sided to 1  
sided*  
The original draft placed in the ADF has printing on  
one side of a sheet of paper. The requested copy is  
one-sided, so each copied sheet only has an image  
on one side of the sheet. The copy mimics the original  
exactly.  
If an optional duplex unit is not  
installed, then two-sided  
output cannot be selected.  
Only one-sided to one-sided or  
two-sided to one-sided is  
available for scanning.  
1 sided to 2  
sided  
The original draft has printing on one side of a sheet  
of paper. The requested copy is two-sided, so an  
image of an original page is placed on each side of a  
copied sheet. For example, if the original is ten  
sheets, the copy is five sheets with printing on both  
sides.  
The orientation of each sheet  
defaults to portrait. The  
binding defaults to long edge.  
for information on long edge  
binding.  
2 sided to 1  
sided  
The original draft has printing on both sides of a sheet  
of paper. The requested copy is one-sided, so each  
copied sheet only has an image on one side of the  
sheet. For example, if the original draft is five sheets  
of paper with an image on each side of each sheet,  
then the copy is ten sheets with only one image on  
one side of each sheet.  
2 sided to 2  
sided  
The original draft placed in the ADF has printing on  
both sides of a sheet. The requested copy of the  
original is two-sided, also. The copy mimics the  
original exactly.  
Paper Saver  
Specifies how many images of Off*  
pages from a print job to place  
on one printed page of print  
Places the image of one page from the print job onto  
one printed page.  
2 on 1 Portrait Places the images of two pages from the print job  
onto one printed page with portrait orientation.  
media.  
2 on 1  
Landscape  
Places the images of two pages from the print job  
onto one printed page with landscape orientation.  
4 on 1 Portrait Places the images of four pages from the print job  
onto one printed page with portrait orientation.  
4 on 1  
Landscape  
Places the images of four pages from the print job  
onto one printed page with landscape orientation.  
Settings  
48  
   
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Print Page  
Borders  
Specifies if a border is printed On*  
around the edge of the page at  
the margins.  
A page border prints when Paper Saver is set to 2 on  
1 Portrait, 2 on 1 Landscape, 4 on 1 Portrait, or 4 on 1  
Landscape.  
Off  
A page border does not print.  
Collate  
To keep the pages of a print  
job stacked in sequence when  
making multiple copies of the  
job.  
On*  
Copies the entire job the number of times specified.  
For example, if you set Copies to 2 and have three  
pages to copy, the MFP output is page 1, page 2,  
page 3, page 1, page 2, page 3.  
Off  
Copies each page of a job the number of times  
specified. For example, if you set Copies to 2 and  
have three pages to copy, the MFP output is page 1,  
page 1, page 2, page 2, page 3, page 3.  
Original Size  
Provides a list of possible  
Letter (8.5 x 11 (* Denotes a country/region-specific factory default  
scanner sizes to select from to in.)*  
specify the size of the original  
value)  
Legal (8.5 x 14 Auto Size Sense determines a single size for a job.  
copy document.  
in.)  
When the MFP is unable to determine a size, the user  
is prompted to determine the size of the scan window.  
A default size needs to be pre-selected on the LCD.  
Executive  
(7.25 x 10.5  
in.)  
Folio (8.5 x 13  
in.)  
Statement  
(5.5x 8.5 in.)  
A4 (210 x 297  
mm)*  
A5 (148 x 210  
mm)  
JIS-B5 (182 x  
257 mm)  
Auto Size  
Sense  
Mixed Sizes  
Copy To  
Source  
Provides a list of possible print Tray 1*  
media sources to send the  
Tray 2 is not listed as a selection in the values list  
unless an optional drawer is installed.  
MP Feeder  
copy job to for printing.  
An envelope feeder cannot be a value even if one is  
installed.  
Tray 2  
Transparency Places a sheet of paper  
On*  
Off  
Select On to have sheets placed between  
transparencies.  
Separators  
between transparencies.  
Select Off to not have sheets placed between  
transparencies.  
Separator  
Sheets  
Places a sheet of paper  
between pages, copies, or  
jobs based on the value  
selected.  
None*  
Between  
Copies  
Between Jobs  
Between  
Pages  
Separator  
Source  
Provides a list of possible print Tray 1*  
media sources where the  
Tray 2 is not listed as a selection in the values list  
unless an optional drawer is installed.  
MP Feeder  
separator sheets could be  
accessed.  
An envelope feeder cannot be a value even if one is  
installed.  
Tray 2  
Settings  
49  
             
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Darkness  
Specifies the level of darkness 1–9 (5*)  
for the copy job.  
A graphic representation depicts the values. As the  
right or left scroll button is touched, the asterisk  
moves back and forth on the line. 1 is next to the - and  
9 is next to the +. As shown, 5 is the current value.  
-
+
Number of  
Copies  
Specifies the number of copies 1–999 (1*)  
for the copy job.  
Overlay  
Specifies the selection for  
overlay text to print on each  
page of the copy job.  
Confidential  
Copy  
The Custom value is not shown unless text is entered  
into the Custom Overlay text field from the EWS page.  
The text used for the overlay is what the user entered  
on the EWS page, but Custom must be selected in the  
menu for the text to be printed as an overlay on each  
page.  
Draft  
The overlay looks similar to  
the following on a page:  
Urgent  
Custom  
Off*  
Custom  
Overlay  
Specifies a custom overlay.  
text entry field Use the text entry field to specify a custom overlay.  
The field has a 64-character limit.  
Allow priority  
copies  
Allows interruption to a  
On*  
Off  
Interrupts the print job at the next page.  
network print job, so the MFP  
may be used as a copier to  
copy a page or document.  
Interrupts the print job at the next job boundary which  
means between incoming individual print jobs.  
Custom Job  
scanning  
Specifies if Custom Job  
scanning is On or Off.  
On  
To set to On, select the check box.  
To set to Off, clear the check box.  
Off*  
This is also known as Job  
Build.  
Custom Job is not supported  
on all models.  
Background  
Removal  
Adjusts the amount of  
background visible on a copy.  
-4 to +4 (0*)  
-4 sets Background Removal to off.  
+4 sets Background Removal to the maximum  
allowed.  
Contrast  
Specifies the contrast used for 0–5  
the copy job. The default is  
dependent on the Content  
menu item. If the Content  
Text default is 5.  
The default is 0 for items other than text.  
menu item is reset from the  
default setting, then the default  
for Contrast is reset, also.  
Shadow Detail Adjusts the amount of shadow -4 to +4 (0*)  
detail visible on a copy.  
-4 preserves the least amount of shadow detail.  
+4 preserves the most shadow detail.  
Scan edge to  
edge  
Specifies if the original  
document is scanned edge-to-  
edge prior to making copies.  
Off*  
On  
Settings  
50  
                   
Using MFP menus  
Fax Settings  
Use these menu items to set the MFP for settings related to faxing.  
Menu item  
Purpose  
Values and descriptions  
Fax Mode  
Sets which fax  
method or mode is  
used.  
Analog Fax Server  
If the MFP does not have a modem, this menu item  
does not appear.  
Analog Fax  
Setup  
Specifies the link  
to analog fax  
setup. With analog  
fax, the fax method  
is by a telephone  
line.  
link  
link  
If the MFP does not have a modem, Fax Setup link  
does not appear.  
Fax Server  
Setup  
Specifies the link  
for fax server  
setup. The fax job  
is sent to a fax  
server for  
transmission.  
Analog Fax Setup  
With analog fax, the fax method is by a telephone line. Use the following menu items to set up analog fax.  
Settings  
51  
           
Using MFP menus  
General Fax Settings  
Menu item  
Purpose  
Values and descriptions  
Station Name  
Specifies the name of the fax  
within the MFP. The name could be  
a person’s name or the name of a  
company.  
text entry field  
The text entry field is limited to eight  
characters.  
Enter the name in the provided field  
using the virtual alphanumeric  
keyboard screen. See Virtual  
Station Number  
Station ID  
Specifies the fax phone number.  
limited text entry  
field  
Text entry characters are limited to:  
0–9, (, ), ., +, -, and a space.  
Station Name  
Station Number  
Enable Manual Fax  
Sets the MFP to manual fax only  
which requires a line splitter and a  
telephone hand set. Use a regular  
telephone to answer an incoming  
fax job and to dial a fax number.  
On  
Off*  
Note: Touch # 0 on the numeric  
keypad to go directly to the Manual  
Fax function.  
Memory Use  
Defines the amount of  
All receive  
Mostly receive  
Equal*  
All the memory is set to receive fax  
jobs.  
non-volatile memory used in  
relation to fax for a fax job. The  
default setting splits an equal  
amount of memory between  
sending and receiving fax jobs.  
However, when one of the values is  
set, then the memory is not set  
equally.  
Most of the memory is set to receive  
fax jobs.  
Splits the memory for sending and  
receiving fax jobs into equal  
amounts.  
Mostly sent  
All send  
Most of the memory is set to send  
fax jobs.  
All the memory is set to send fax  
jobs.  
Cancel Faxes  
Sets the MFP to have the option of Allow*  
canceling fax jobs. If this is not  
Allows fax job cancelation. Causes  
the Fax column to appear on the  
Cancel Jobs screen.  
allowed, the Cancel Faxes menu  
item is hidden and does not appear  
Don’t Allow  
Canceling fax jobs is not allowed  
since the Cancel Faxes menu item  
does not appear.  
on the control panel.  
Settings  
52  
             
Using MFP menus  
Virtual alphanumeric keyboard  
abc  
q
e
f
r
t
y
j
u
i
o
p
Backspace  
w
a
s
d
z
g
h
k
l
Shift lock  
x
c
v
b
n
m
Search  
Cancel  
Space  
Clear  
Back  
Fax Send Settings  
Menu item  
Purpose  
Values and descriptions  
Resolution  
To define quality in dots per inch (dpi). Standard*  
A higher resolution gives greater print  
Fine  
quality, but it increases the fax  
transmission time for outgoing faxes.  
Super Fine  
Ultra Fine  
Original Size  
Provides a list of possible scanner  
sizes to select from to specify the size  
of the original copy document.  
Letter (8.5 x 11 in.)*  
Legal (8.5 x 14 in.)  
(* Denotes a country/region-specific  
factory default value)  
8.5 in. supports Mixed Sizes.  
Executive (7.25 x 10.5  
in.)  
Folio (8.5 x 13 in.)  
Statement (5.5x 8.5  
in.)  
A4 (210 x 297 mm)*  
A5 (148 x 210 mm)  
JIS-B5 (182 x 257  
mm)  
Auto Size Sense  
Mixed Sizes  
Settings  
53  
         
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Duplex  
Sets duplex scanning (two-sided  
scanning) either on or off for outgoing  
fax jobs.  
Off*  
The fax job is not set for duplex  
printing.  
Long edge  
The long end of the page (left edge is  
for portrait orientation and top edge for  
landscape orientation). See Duplex  
Bind on page 68 for more  
information.  
Short edge  
The short edge of the page (top edge  
for portrait orientation and left edge for  
landscape orientation). See Duplex  
Bind on page 68 for more  
information.  
Content  
Specifies the type of content contained Text*  
in the fax job.  
The fax job contains mostly text or line  
art.  
Text/Photo  
The fax job contains a mixture of text  
and images.  
Photo  
The fax job contains only images.  
Darkness  
Specifies the level of darkness for the  
fax job.  
1–9 (5*)  
A graphic representation depicts the  
values. As the right or left scroll  
button is touched, the asterisk moves  
back and forth on the line. 1 is next to  
the - and 9 is next to the +. As shown,  
5 is the current value.  
-
+
Dial Prefix  
A numeric entry field is provided to  
enter numbers. The previously entered  
numbers are shown.  
Number string  
The entry field is limited to 16  
characters. Text entry characters are  
limited to:  
The dial prefix could be a country code  
or a code businesses use to dial an  
outside line.  
0–9, (, ), ., +, -, and a space.  
Automatic  
Redial  
Specifies the number of times the MFP 0–9 (5*)  
automatically tries to send the fax job  
again by resubmitting the Fax To  
number.  
Redial  
Frequency  
Select a range in minutes for the  
number of redials to occur in that time  
span.  
1–200 (3*)  
Behind a  
PABX  
Enables or disables switchboard blind Yes  
Do not wait for a dial tone.  
Wait for a dial tone.  
dialing without a dial tone.  
No*  
Enable ECM  
Enables Error Correction Mode for fax Yes*  
jobs, which makes faxing more  
ECM is enabled.  
No  
ECM is disabled.  
reliable.  
Enable Fax  
Scans  
Allows sending faxes by scanning at  
the MFP.  
On*  
Off  
Fax scans are enabled.  
Fax scans are disabled.  
Driver to fax jobs can be sent.  
Driver to Fax  
Allows driver to fax jobs to be sent by  
the MFP.  
On*  
Off  
Driver to fax jobs cannot be sent.  
Driver to fax jobs are treated like  
PostScript jobs.  
Settings  
54  
                   
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Allow Save as Allows for saving fax numbers as  
Yes*  
A Save as Shortcut button appears on  
the screen.  
Shortcut  
shortcuts in the MFP.  
No  
A Save as Shortcut button does not  
appear on the Fax Destination screen.  
Dial Mode  
Specifies the dialing sound, either as a Tone*  
tone or a pulse.  
A tone sounds for each number dialed.  
Pulse  
A pulsating noise sounds for each  
number dialed.  
Note: This menu item may not be  
available in all countries or regions.  
Custom Job  
scanning  
Allows for scanning of custom fax jobs. On  
To set to On, select the check box.  
To set to Off, clear the check box.  
This is also known as Job Build.  
Off*  
Custom Job is not supported on all  
models.  
Background  
Removal  
Adjusts the amount of background  
visible on a copy.  
-4 to +4 (0*)  
0–5  
-4 sets Background Removal to off.  
+4 sets Background Removal to the  
maximum allowed.  
Contrast  
Specifies the contrast used for the  
scan job. The default is dependent on  
the Content menu item. If the Content  
menu item is reset from the default  
setting, then the default for Contrast is  
reset also.  
Text default is 5.  
The default is 0 for items other than  
text.  
Shadow detail Adjusts the amount of shadow detail  
visible on a copy.  
-4 to +4 (0*)  
-4 preserves the least amount of  
shadow detail.  
+4 preserves the most shadow detail.  
Scan edge to Specifies if the original document is  
Off*  
On  
edge  
scanned edge-to-edge prior to sending  
the fax job.  
Settings  
55  
             
Using MFP menus  
Fax Receive Settings  
Menu item  
Purpose  
Values and descriptions  
Enable Fax Receive Allows fax jobs to be received by the  
MFP.  
Yes*  
Fax jobs can be received.  
No  
Fax jobs cannot be received.  
Rings to Answer  
Auto Reduction  
The MFP rings a set number of times  
to indicate an incoming fax job.  
1–25 (1*)  
Scales an incoming fax job so it fits the On*  
size of the print media loaded in the  
designated fax source. See Paper  
Source as follows for more  
information.  
Scales the incoming fax.  
Off  
Does not scale the incoming fax.  
Paper Source  
Specifies the print media source  
selected to supply print media for the  
MFP to print an incoming fax.  
Auto*  
The print media source is  
automatically selected by the MFP.  
Tray <x>  
Tray <x> or the standard tray is the  
specified print media source, where  
<x> is the number of the tray.  
MP Feeder  
Tray <x>  
The multipurpose feeder is the  
specified print media source.  
Tray <x>, which can be any optional  
drawer, is the specified print media  
source, where <x> is the number of  
the tray in the drawer.  
(if an optional  
drawer is  
installed)  
Duplex  
Sets duplex printing (two-sided  
printing) either on or off for incoming  
fax jobs.  
On  
The incoming fax is a duplex job.  
Off*  
The incoming fax is not a duplex job.  
This menu item appears if an optional  
duplex unit is installed or if the MFP  
model has an internal duplex unit.  
Fax Footer  
Prints the transmission information at  
the bottom of each page from a  
received fax.  
On*  
Off  
Select On for the footer to print.  
Select Off to not print the footer.  
Settings  
56  
                 
Using MFP menus  
Fax Log Settings  
Menu item  
Purpose  
Values and descriptions  
Transmission Log  
Selects whether the MFP prints a log  
with details about the fax job sent. If  
the fax job failed to send, the header  
on the page reads “Fax Failed” instead  
of “Transmission Log.”  
Print Always*  
The MFP prints a page indicating  
information about the fax job sent  
which includes the fax number and  
the time the fax job was sent.  
Print Never  
The MFP never prints the log.  
Print on Error  
The MFP prints a page with  
information if the fax job failed to be  
sent.  
Receive Error Log  
Auto Print Logs  
Sets the MFP to print a log of received Print Never*  
fax jobs for each one that had an error  
The MFP never prints a log.  
The MFP prints a log.  
Print on Error  
when it was received.  
Specifies that a log prints after 45 fax  
jobs have been sent or received.  
On*  
The MFP prints a log of sent or  
received fax jobs.  
Off  
The MFP does not print a log of sent  
or received fax jobs.  
Log Paper Source  
Specifies the print media source  
selected to supply print media for the  
MFP to print a log of all sent and  
received faxes. Envelopes do not  
apply.  
Tray 1*  
Tray 1 or the standard tray is the  
specified print media source.  
MP Feeder  
The multipurpose feeder is the  
specified print media source.  
Note: This menu item applies to all  
scan functions.  
Tray 2 (if an  
Tray 2, which is an optional drawer, is  
optional drawer is the specified print media source.  
installed)  
Logs Display  
Specifies if a send log shows a dialed Remote Station  
Shows the remote station name of a  
fax job in the log.  
phone number or a remote station  
name.  
Name*  
Dialed Phone  
Number  
Shows the phone number of a fax job  
in the log.  
Enable Job Log  
Enable Call Log  
Sets the MFP to track the most recent Yes*  
The MFP does track fax jobs.  
The MFP does not track fax jobs.  
The MFP does track fax calls.  
The MFP does not track fax calls.  
fax jobs.  
No  
Sets the MFP to track the most recent Yes*  
fax calls.  
No  
Speaker Settings  
Menu item  
Purpose  
Values and descriptions  
Speaker Mode  
Specifies how long the speaker Always Off  
remains on.  
The speaker is set off.  
On until Connected*  
The speaker is on until the fax  
connection is made.  
Always On  
High*  
Low  
The speaker is set on.  
Speaker Volume  
Ringer Volume  
Specifies the volume setting.  
The speaker volume is high.  
The speaker volume is low.  
The speaker volume is off.  
The speaker volume is on.  
Sets the MFP fax speaker  
ringer volume.  
Off  
On*  
Settings  
57  
                       
Using MFP menus  
Distinctive Ring Settings  
Menu item  
Purpose  
Values and descriptions  
Single Ring  
Answers calls with a one ring pattern.  
On*  
Off  
The one ring pattern is set on.  
The one ring pattern is set off.  
The double ring pattern is set on.  
The double ring pattern is set off.  
The triple ring pattern is set on.  
The triple ring pattern is set off.  
Double Ring  
Triple Ring  
Answers calls with a double ring  
pattern.  
On*  
Off  
Answers calls with a triple ring pattern. On*  
Off  
Fax Server Setup  
Menu item  
Purpose  
Values and descriptions  
To format  
text entry field  
Use [#] for the fax number. For example:  
[x]@fax.thecompany.com  
Reply Address  
Subject  
text entry field  
text entry field  
text entry field  
This field is required.  
Message  
The text entry field is limited to 512  
characters.  
Primary SMTP  
Gateway  
value in text  
value in text  
Links to a Primary SMTP Gateway in E-mail  
Server Setup in Network/Ports.  
Secondary SMTP  
Gateway  
Links to a Secondary SMTP Gateway in  
E-mail Server Setup in Network/Ports.  
Image Format  
Specifies the format of the PDF*  
Portable Document Format  
Tagged Image File Format  
file to be faxed.  
TIFF  
Content  
Specifies the type of  
content contained in the  
fax job.  
Text*  
The fax job contains mostly text or line art.  
Text/Photo  
The fax job contains a mixture of text and  
images.  
Photo  
The fax job contains only images.  
Fax Resolution  
Defines quality in dots per Standard  
Standard is suitable for most documents.  
Use Fine for documents with small print.  
Use Super fine for documents with fine  
detail.  
Use Ultra fine for documents with graphics  
or photographs.  
inch (dpi). A higher  
Fine  
resolution gives greater  
Super Fine  
Ultra Fine  
print quality, but it  
increases the fax  
transmission time for  
outgoing faxes.  
Darkness  
Specifies the level of  
darkness for the fax job.  
1–9 (5*)  
A graphic representation depicts the values.  
As the right or left scroll button is touched,  
the asterisk moves back and forth on the  
line. 1 is next to the - and 9 is next to the +.  
As shown, 5 is the current value.  
-
+
Settings  
58  
                             
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Orientation  
Determines how text and Portrait*  
graphics are oriented on  
the page for the fax job.  
Text and graphics are parallel to the short  
edge. See Duplex Bind on page 68 for  
more information about short edge.  
Landscape  
Text and graphics are parallel to the long  
edge. See Duplex Bind on page 68 for  
more information about long edge.  
Original Size  
Provides a list of possible Letter (8.5 x 11 in.)*  
(* Denotes a country/region-specific factory  
default value)  
scanner sizes to select  
Legal (8.5 x 14 in.)  
from to specify the size of  
8.5 in. supports Mixed Sizes.  
Executive (7.25 x 10.5  
in.)  
the original scanned  
document for faxing.  
Folio (8.5 x 13 in.)  
Statement (5.5x 8.5  
in.)  
A4 (210 x 297 mm)*  
A5 (148 x 210 mm)  
JIS-B5 (182 x 257  
mm)  
Auto Size Sense  
Mixed Sizes  
Use Multi-page TIFF Indicates that the jobs are Yes*  
multiple-page Tagged  
Multiple-page TIFF files are created.  
Select the check box to turn it on.  
Image File Format jobs.  
No  
One single TIFF file is created for each  
page.  
This menu item applies to  
all scan functions.  
Clear the check box to turn it off.  
Settings  
59  
     
Using MFP menus  
E-mail Settings  
Menu item  
Purpose  
Values and descriptions  
E-mail Server Setup  
Format  
Specifies the format of the file to be  
scanned.  
PDF*  
JPEG  
TIFF  
Portable Document Format  
Joint Photographic Experts Group  
Tagged Image File Format  
PDF version  
Content  
Sets the version of an Adobe Acrobat  
PDF file that is sent.  
1.2  
1.3  
1.4  
1.5  
1.6  
This menu item applies to all scan  
functions.  
Specifies the type of content contained  
in the e-mail.  
Text  
The e-mail job contains mostly text or  
line art.  
Text/Photo*  
The e-mail job contains a mixture of  
text and images.  
Photo  
Gray*  
The e-mail job contains only images.  
Color  
Specifies if the MFP recognizes a color  
image in the e-mail or sees the color  
image in gray shades.  
Does not send a color image in the e-  
mail job.  
Color  
Sends the e-mail job with a color  
image enclosed.  
Resolution  
Specifies the resolution of the  
e-mail in dots per inch (dpi).  
75 dpi  
75–600 dpi are available for Gray.  
75–300 are available for Color. See  
Color listed previously.  
150 dpi  
200 dpi  
300 dpi  
400 dpi  
600 dpi  
Resolution is limited by the value set for  
the Color menu item. If set to Color and  
Resolution is set to 400 or 600 dpi, the  
configuration is allowed, but it is not seen  
in the normal workflow, so the  
combinations are invalid. The resolution  
is reduced to 300 dpi.  
Darkness  
Specifies the level of darkness for the  
e-mail as a graphic representation of a  
page that uses a fill pattern to indicate  
various levels from light (1) to dark (9).  
1–9 (5*)  
Specifies the level of darkness for the  
e-mail.  
A graphic representation depicts the  
values. As the right or left scroll  
button is touched, the asterisk moves  
back and forth on the line. 1 is next to  
the - and 9 is next to the +. As shown,  
5 is the current value.  
-
+
Settings  
60  
                   
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Orientation  
To specify the default orientation of the  
document to be sent in the  
scan job.  
Portrait*  
Sends the original document as  
portrait for the scan job, which means  
text and graphics are parallel to the  
short edge. See Duplex Bind on  
page 68 for more information about  
short edge.  
Landscape  
Sends the original document as  
landscape for the scan job, which  
means text and graphics are parallel  
to the long edge. See Duplex Bind  
on page 68 for more information  
about long edge.  
Original Size  
Provides a list of possible scanner sizes Letter (8.5 x  
(* Denotes a country/region-specific  
factory default value)  
to select from to specify the size of the  
original document to be scanned.  
11 in.)*  
Legal (8.5 x  
14 in.)  
Executive  
(7.25 x 10.5  
in.)  
Folio (8.5 x 13  
in.)  
Statement  
(5.5x 8.5 in.)  
A4 (210 x 297  
mm)*  
A5 (148 x 210  
mm)  
JIS-B5 (182 x  
257 mm)  
Auto Size  
Sense  
Mixed Sizes  
Settings  
61  
   
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Duplex  
Sets duplex scanning (two-sided  
scanning) either on or off for e-mails.  
Off*  
The e-mail job is not set for duplex  
printing.  
Long edge  
The long end of the page (left edge is  
for portrait orientation and top edge  
for landscape orientation). See  
information.  
Short edge  
The short edge of the page (top edge  
for portrait orientation and left edge  
for landscape orientation). See  
information.  
Photo JPEG Quality  
JPEG Quality  
Sets the quality of a JPEG photo image 5–90 (50%*)  
in relation to file size and the quality of  
the image.  
A 5 setting gives a smaller file size,  
but the quality of the image is  
lessened.  
This menu item applies to all scan  
functions.  
A 90 setting gives the best quality of  
the image, but the file size is very  
large.  
Sets the quality of a JPEG text or  
text/photo image in relation to file size  
and the quality of the image.  
5–90 (75%*)  
A 5 setting gives a smaller file size,  
but the quality of the image is  
lessened.  
This menu item applies to Text and  
Text/Photo, and all scan functions.  
A 90 setting gives the best quality of  
the image, but the file size is very  
large.  
E-mail images sent  
as  
Attachment*  
Web Link  
Use multi-page TIFF Provides a choice between  
single-page TIFF files and multiple-page  
Yes*  
Multiple-page TIFF files are created.  
Select the check box to turn it on.  
TIFF files. For a multiple-page scan to  
e-mail job, either one TIFF file is created  
containing all the pages, or multiple TIFF  
files are created with one file for each  
page of the job.  
No  
One single TIFF file is created for  
each page.  
Clear the check box to turn it off.  
This menu item applies to all scan  
functions.  
Transmission Log  
Log Paper Source  
Specifies when the transmission log  
prints.  
Print Always*  
Print Never  
The e-mail transmission log always  
prints.  
The log page is a confirmation that the  
e-mails transferred successfully.  
The e-mail transmission log never  
prints.  
Print on Error The e-mail transmission log only  
prints when an error occurs.  
To select the print media source to  
supply print media for the MFP to print a  
log of all sent and received e-mails.  
Envelopes do not apply.  
Tray 1*  
Tray 1 or the standard tray is the  
specified print media source.  
MP Feeder  
The multipurpose feeder is the  
specified print media source.  
Note: This menu item applies to all scan  
functions.  
Tray 2 (if an  
optional  
drawer is  
installed)  
Tray 2, which is an optional drawer, is  
the specified print media source.  
E-mail Bit Depth  
Enables the Mixed mode to have smaller 1 bit*  
file sizes by using 1 bit images when  
8 bit  
Color is set to Off.  
Settings  
62  
               
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Custom Job scanning Allows for scanning of custom e-mails.  
This is also known as Job Build.  
On  
To set to On, select the check box.  
To set to Off, clear the check box.  
Off*  
Custom Job is not supported on all  
models.  
Allow Save as  
shortcut  
Allows saving of e-mail addresses as  
shortcuts.  
Yes*  
No  
When it is set to No, the Save as  
Shortcut button does not appear on  
the E-mail Destination screen.  
Background Removal Adjusts the amount of background  
visible on a copy.  
-4 to +4 (0*)  
-4 sets Background Removal to off.  
+4 sets Background Removal to the  
maximum allowed.  
Contrast  
Specifies the contrast used for the  
0–5  
Text default is 5.  
e-mail. The default is dependent on the  
Content menu item. If the Content menu  
item is reset from the default setting,  
then the default for Contrast is reset also.  
The default is 0 for items other than  
text.  
Shadow Detail  
Adjusts the amount of shadow detail  
visible on a copy.  
-4 to +4 (0*)  
-4 preserves the least amount of  
shadow detail.  
+4 preserves the most shadow detail.  
Scan edge to edge  
Specifies if the original document is  
scanned edge-to-edge prior to sending  
the e-mail.  
Off*  
On  
Settings  
63  
           
Using MFP menus  
FTP Settings  
Menu item  
Purpose  
Values and descriptions  
Format  
PDF*  
JPEG  
TIFF  
Portable Document Format  
Joint Photographic Experts Group  
Tagged Image File Format  
PDF version  
Content  
Sets the version of an Adobe  
Acrobat PDF file that is sent.  
1.2  
1.3  
1.4  
1.5*  
1.6  
This menu item applies to all scan  
functions.  
Specifies the type of content  
contained in the FTP job.  
Text  
The FTP job contains mostly text or line  
art.  
Text/Photo*  
The FTP job contains a mixture of text  
and images.  
Photo  
Gray*  
The FTP job contains only images.  
Color  
Specifies if the MFP recognizes a  
color image in the FTP job or sees  
the color image in gray shades.  
Does not send a color image in the FTP  
job.  
Color  
Sends the FTP job with a color image  
enclosed.  
Resolution  
Specifies the resolution of the FTP  
job in dots per inch (dpi).  
75 dpi  
75–600 dpi are available for Gray. 75–300  
are available for Color. See Color listed  
previously.  
150 dpi  
200 dpi  
300 dpi  
400 dpi  
600 dpi  
Resolution is limited by the value set  
for the Color menu item. If set to  
Color and Resolution is set to 400 or  
600 dpi, the configuration is allowed,  
but it is not seen in the normal  
workflow, so the combinations are  
invalid. The resolution is reduced to  
300 dpi.  
Darkness  
Specifies the level of darkness for  
the FTP as a graphic representation  
of a page that uses a fill pattern to  
indicate various levels from light (1)  
to dark (9).  
1–9 (5*)  
Specifies the level of darkness for the  
FTP.  
A graphic representation depicts the  
values. As the right or left scroll button is  
touched, the asterisk moves back and  
forth on the line. 1 is next to the - and 9 is  
next to the +. As shown, 5 is the current  
value.  
-
+
Orientation  
To specify the default orientation of  
the document to be sent in the FTP  
job.  
Portrait*  
Sends the original document as portrait  
for the FTP job which means text and  
graphics are parallel to the short edge.  
information about short edge.  
Landscape  
Sends the original document as  
landscape for the FTP job which means  
text and graphics are parallel to the long  
edge. See Duplex Bind on page 68 for  
more information about long edge.  
Settings  
64  
                   
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Original Size  
Provides a list of possible scanner  
sizes to select from to specify the  
size of the original document to be  
scanned.  
Letter (8.5 x 11  
in.)*  
(* Denotes a country/region-specific  
factory default value)  
Legal (8.5 x 14 in.)  
Executive (7.25 x  
10.5 in.)  
Folio (8.5 x 13 in.)  
Statement (5.5x  
8.5 in.)  
A4 (210 x 297  
mm)*  
A5 (148 x 210  
mm)  
JIS-B5 (182 x 257  
mm)  
Auto Size Sense  
Mixed Sizes  
Duplex  
Sets duplex printing (two-sided  
printing) either on or off for FTP  
jobs.  
Off*  
The FTP job is not set for duplex printing.  
Long edge  
The long edge of the page (left edge for  
portrait orientation and top edge for  
landscape orientation). See Duplex Bind  
on page 68 for more information.  
This menu item appears if an  
optional duplex unit is installed or if  
the MFP model has an internal  
duplex unit.  
Short edge  
The short edge of the page (top edge for  
portrait orientation and left edge for  
landscape orientation). See Duplex Bind  
on page 68 for more information.  
Photo JPEG  
Quality  
Sets the quality of a JPEG photo  
image in relation to file size and the  
quality of the image.  
5–90 (50%*)  
A 5 setting gives a smaller file size, but  
the quality of the image is lessened.  
A 90 setting gives the best quality of the  
image, but the file size is very large.  
This menu item applies to all scan  
functions.  
JPEG Quality  
Sets the quality of a JPEG text or  
text/photo image in relation to file  
size and the quality of the image.  
5–90 (75%*)  
A 5 setting gives a smaller file size, but  
the quality of the image is lessened.  
A 90 setting gives the best quality of the  
image, but the file size is very large.  
This menu item applies to Text and  
Text/Photo, and all scan functions.  
Use multi-page  
TIFF  
Provides a choice between  
Yes*  
No  
Multiple-page TIFF files are created.  
Select the check box to turn it on.  
single-page TIFF files and multiple-  
page TIFF files. For a multiple-page  
scan to FTP job, either one TIFF file  
is created containing all the pages,  
or multiple TIFF files are created  
with one file for each page of the job.  
One single TIFF file is created for each  
page.  
Clear the check box to turn it off.  
This menu item applies to all scan  
functions.  
Transmission  
Log  
Specifies when the transmission log Print Always*  
prints.  
The FTP transmission log always prints.  
The FTP transmission log never prints.  
Print Never  
The log page is a confirmation that  
files transferred successfully.  
Print on Error  
The FTP transmission log only prints  
when an error occurs.  
Settings  
65  
           
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Log Paper  
Source  
To select the print media source to  
supply print media for the MFP to  
print a log of all sent and received  
FTPs. Envelopes do not apply.  
Tray 1*  
Tray 1 or the standard tray is the specified  
print media source.  
MP Feeder  
The multipurpose feeder is the specified  
print media source.  
Note: This menu item applies to all  
scan functions.  
Tray 2 (if an  
Tray 2, which is an optional drawer, is the  
optional drawer is specified print media source.  
installed)  
E-mail Bit Depth Enables the Mixed mode to have  
smaller file sizes by using 1 bit  
1 bit*  
8 bit  
images when Color is set to Off.  
Base file name  
text entry  
The default value is the following word:  
image  
Note: There is a 53-character limit for the  
base file name. The following characters  
or symbols are invalid:  
* – asterisk  
: – colon  
? – question mark  
< – less than symbol  
> – greater than symbol  
| – vertical bar  
A time stamp is added to the end of the  
base file name.  
Custom Job  
scanning  
Allows for scanning of custom FTP  
jobs.  
On  
To set to On, select the check box.  
To set to Off, clear the check box.  
Off*  
This is also known as Job Build.  
Custom Job is not supported on all  
models.  
Allow Save as  
shortcut  
Allows saving of FTP addresses as Yes*  
When it is set to No, the Save as Shortcut  
button does not appear on the FTP  
Destination screen.  
shortcuts.  
No  
Background  
Removal  
Adjusts the amount of background  
visible on a copy.  
-4 to +4 (0*)  
-4 sets Background Removal to off.  
+4 sets Background Removal to the  
maximum allowed.  
Contrast  
Specifies the contrast used for the  
FTP job. The default is dependent  
on the Content menu item. If the  
Content menu item is reset from the  
default setting, then the default for  
Contrast is reset, also.  
0–5  
Text default is 5.  
The default is 0 for items other than text.  
Shadow Detail  
Adjusts the amount of shadow detail -4 to +4 (0*)  
visible on a copy.  
-4 preserves the least amount of shadow  
detail.  
+4 preserves the most shadow detail.  
Scan edge to  
edge  
Specifies if the original document is Off*  
scanned edge-to-edge prior to  
On  
sending the FTP job.  
Settings  
66  
                 
Using MFP menus  
Print Settings  
Print settings consist of the following menus. Click any of the menus for more information  
Finishing Menu  
Use these menu items to set the user default settings for all jobs. Printing from an application may override user default  
settings.  
Menu item  
Purpose  
Values and descriptions  
Duplex  
Sets duplex (two-sided) printing as  
the default for all print jobs.  
Off*  
On  
Prints on one side of the print media.  
Prints on both sides of the print media.  
Note: This menu item appears if an  
optional duplex unit is installed.  
Settings  
67  
         
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Duplex Bind  
Defines the way duplex pages are  
bound, and how the printing on the  
back of the sheet (even-numbered  
pages) is oriented in relation to the  
printing on the front (odd-numbered  
pages).  
Long Edge*  
Assumes binding along the long edge of the page (left edge for  
portrait orientation and top edge for landscape orientation).  
The following illustration shows long-edge binding for portrait  
and landscape pages.  
Note: This menu item appears if an  
optional duplex unit is installed.  
Binding  
Back of sheet  
Back of  
sheet  
Front of  
next sheet  
Binding  
Front of next  
sheet  
Portrait  
Landscape  
Short Edge  
Assumes binding along the short edge of the page (top edge  
for portrait orientation and left edge for landscape orientation).  
The following illustration shows short-edge binding for portrait  
and landscape pages.  
Back of  
sheet  
Binding  
Binding  
Back of  
sheet  
Front of  
next sheet  
Front of  
next sheet  
Landscape  
Portrait  
Copies  
Sets the number of copies needed  
as the MFP user default value.  
1–999 (1*)  
Values selected from the application or  
printer driver always override values  
selected from the control panel.  
Blank Pages  
Specifies whether to include  
application-generated blank pages  
as part of the printed output.  
Do Not Print*  
Print  
Does not print application-generated  
blank pages as part of the job.  
Prints application-generated blank  
pages as part of the job.  
Settings  
68  
       
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Collation  
Keeps the pages of a print job  
stacked in sequence when printing  
multiple copies of the job.  
Off*  
On  
Prints each page of a job the number  
of times specified by the Copies menu  
item. For example, if Copies is set to 2,  
and three pages are sent to print, the  
printer prints page 1, page 1, page 2,  
page 2, page 3, page 3.  
Prints entire job the number of times  
specified by the Copies menu item.  
For example, if Copies is set to 2, and  
three pages are sent to print, the  
printer prints page 1, page 2, page 3,  
page 1, page 2, page 3.  
Separator Sheets Inserts blank separator sheets  
between jobs, between multiple  
copies of a job, or between each  
page of a job.  
None*  
Does not insert separator sheets.  
Between Copies  
Inserts a blank sheet between each  
copy of a job. If Collation is Off, a blank  
page is inserted between each set of  
printed pages (all page 1’s, all page  
2’s, and so on). If Collation is On, a  
blank page is inserted between each  
collated copy of the job.  
Between Jobs  
Inserts a blank sheet between jobs.  
Between Pages  
Inserts a blank sheet between each  
page of a job. This is useful when  
printing transparencies or wanting to  
insert blank pages in a document for  
notes.  
Separator  
Source  
Specifies the source that holds  
separator sheets.  
Tray <x> (Tray 1*)  
MP Feeder  
Selects separator sheets from the  
specified tray.  
Only installed sources are shown in  
the list of values.  
Selects separator sheets from the  
multipurpose feeder.  
Note: Configure MP must be set to  
Cassette.  
Envelope Feeder  
Selects an envelope as a separator  
sheet.  
Multipage Print  
Prints multiple-page images on one Off*  
side of a sheet of paper. This is also  
Prints 1 page image per side.  
Prints 2 page images per side.  
Prints 3 page images per side.  
Prints 4 page images per side.  
Prints 6 page images per side.  
Prints 9 page images per side.  
Prints 12 page images per side.  
Prints 16 page images per side.  
2 Up  
3 Up  
4 Up  
6 Up  
9 Up  
12 Up  
16 Up  
called n-up or Paper Saver.  
Settings  
69  
         
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Multipage Order Determines the positioning of  
multiple page images when using  
Multipage Print. See Multipage  
Horizontal*  
Vertical  
Reverse Horizontal  
Reverse Vertical  
The positioning depends on the  
number of images and whether the  
images are portrait or landscape in  
orientation.  
For example, if selecting 4-Up multiple page printing and portrait orientation, the results differ  
depending on the Multipage Order value selected.  
Horizontal  
Order  
Vertical  
Order  
Reverse  
Horizontal Order  
Reverse  
Vertical Order  
1
3
2
4
1
3
4
2
4
1
3
3
4
1
2
2
Multipage View  
Determines the orientation of a  
multiple-page sheet.  
Auto*  
Lets the MFP choose between portrait  
and landscape orientation.  
Long Edge  
Sets the long edge of the print media  
as the top of the page (landscape).  
more information.  
Short Edge  
Sets the short edge of the print media  
as the top of the page (portrait). See  
information.  
Multipage Border Prints a border around each page  
image when using Multipage Print.  
None*  
Solid  
Does not print a border around each  
page image.  
Prints a solid line border around each  
page image.  
Offset Pages  
Offsets the output of each print job  
or each copy of a print job, making it  
easier to separate the documents  
stacked in the finisher output bin.  
None*  
Stacks all sheets directly on top of  
each other.  
Between Copies  
Between Jobs  
Offsets each copy of a print job.  
Offsets each print job.  
Note: This menu item only appears  
when an optional finisher is  
installed.  
Settings  
70  
       
Using MFP menus  
Quality Menu  
Use these menu items to change settings that affect print quality and save toner. Printing from an application may override  
user default settings.  
Menu item  
Purpose  
Values and descriptions  
Print Resolution  
To select printed output resolution.  
600 dpi*  
Produces high quality output for print  
jobs that are mostly text.  
1200 dpi  
Produces highest quality output for  
jobs where print speed is not important  
and memory is abundant.  
1200 Image Q  
2400 Image Q  
1–10 (8*)  
Uses line screening for print jobs that  
contain bitmapped images, such as  
scanned photos.  
Uses line screening for print jobs that  
contain bitmapped images, such as  
scanned photos.  
Toner Darkness  
Lightens or darkens printed output  
and conserves toner.  
• Select a lower value for finer line  
width, lighter grayscale images, and  
to lighten printed output.  
• Select a higher value for bolder line  
widths or darker grayscale images.  
• Select 10 for very bold text.  
• Select a value less than 7 to  
conserve toner.  
A scale appears on the control  
panel LCD shown as follows. A  
vertical bar ( | ) indicates the factory  
default value. An arrow symbol ( V )  
indicates a user default value and  
the V moves left or right on the scale  
while touching the left arrow or right  
arrow buttons. When the default of 8  
is selected, the V covers the vertical  
bar as shown:  
-.......v..+  
Brightness  
Contrast  
Adjusts the gray value of printed  
images.  
-6 to +6 (0*)  
0–5 (0*)  
-6 is maximum decrease.  
+6 is maximum increase.  
Adjusts the contrast of printed  
images.  
0 is maximum decrease.  
5 is maximum increase.  
Enhance Fine  
Lines  
Enables a print mode preferable for On  
certain files containing fine line  
detail, such as architectural  
drawings, maps, electronic circuit  
diagrams, and flow charts.  
In the driver, select the check box.  
In the driver, clear the check box.  
Off*  
Note: Enhance Fine Lines is not a  
menu item available from the control  
panel. This setting is only available  
on the PCL emulation driver or  
PostScript driver or on the MFP  
Embedded Web Server.  
Gray Correction  
Automatically adjusts the contrast  
enhancement applied to images.  
Auto  
Off*  
In the driver, select the check box.  
In the driver, clear the check box.  
Settings  
71  
               
Using MFP menus  
Utilities Menu  
Use the Utilities Menu to print a variety of listings relating to available MFP resources, settings, and print jobs. Other menu  
items let you set up MFP hardware and troubleshoot problems.  
Menu item  
Purpose  
Values and descriptions  
Factory Defaults  
To return your MFP settings to the  
factory default values.  
Restore Now  
• All menu items are returned  
to the factory default values  
except:  
This menu item is also available in the  
Setup Menu.  
– Display Language.  
– All settings in the Fax, E-  
mail, and FTP Settings  
menu items, the Standard  
Parallel and Parallel <x>  
menu items, the Standard  
Serial and Serial <x>  
menu items, the Standard  
Network and Network <x>  
menu items, and the  
Standard USB and USB  
<x> menu items.  
• All downloaded resources  
(fonts, macros, and symbol  
sets) in MFP memory (RAM)  
are deleted. (Resources  
residing in flash memory are  
unaffected.)  
Do Not Restore*  
User-defined settings remain.  
Remove Held  
Jobs  
Removes confidential and held jobs  
from the MFP hard disk.  
Confidential  
Held  
Selecting a value only affects  
jobs that are resident in the  
MFP. Bookmarks, jobs on USB  
flash memory devices, and other  
types of held jobs are not  
affected.  
The menu item appears if a hard disk  
is installed containing held or  
confidential jobs.  
Not Restored  
All  
Format Flash  
To format the flash memory.  
Yes  
No*  
Yes  
Deletes any data stored in flash  
memory and prepares the flash  
memory to receive new  
resources.  
Do not turn off the MFP while the flash  
is formatting.  
Note: This menu item only appears if a  
nondefective optional flash memory  
card, which is not write or read/write  
protected, is installed.  
Cancels the request to format  
the flash memory and leaves  
current resources stored in flash  
memory.  
Defragment Flash To retrieve storage area lost when  
resources are deleted from flash  
memory.  
The MFP transfers all resources  
stored in flash memory to MFP  
memory and then reformats the  
flash memory option. When the  
format operation is complete,  
the resources are loaded back  
into flash memory.  
Warning: Do not turn off the MFP  
while the flash is defragmenting.  
Note: This menu item only appears if a  
nondefective optional flash memory  
card, which is not write or read/write  
protected, is installed.  
No*  
Yes  
The MFP cancels the request to  
defragment the flash memory.  
Format Disk  
Formats the MFP hard disk.  
Deletes any data stored on the  
hard disk and prepares the  
device to receive new resources.  
Warning: Do not turn off the MFP  
while the hard disk is formatting.  
Note: This menu item only appears if  
the hard disk is not write or read/write  
password protected. This is not  
No*  
Cancels the request to format  
the hard disk and leaves current  
resources stored on the disk.  
supported on the Lexmark X644e.  
Settings  
72  
             
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Job Acct Stat  
Prints a listing of all job statistics  
stored on the hard disk or clears all  
statistics on the hard disk.  
Print  
Prints all statistics available for  
the most recent print jobs.  
Clear  
Deletes all accumulated job  
statistics from the hard disk. As  
the MFP deletes all stored job  
statistics, the message  
Clearing job accounting  
statistics appears as the  
jobs are deleted.  
Warning: Clear appears as a value  
only if Job Accounting is not set to  
MarkTrack™.  
Note: This menu item only appears if  
the hard disk is not write or read/write  
password protected. This is not  
supported on the Lexmark X644e.  
Activate Hex  
Trace  
Helps isolate the source of a print job  
problem. With Hex Trace selected, all  
data sent to the MFP is printed in  
hexadecimal and character  
representation. Control codes are not  
executed.  
Touch Activate Hex Trace to  
enter Hex Trace mode.  
To exit Hex Trace mode, turn the  
MFP off, wait 15 seconds, and  
then turn the MFP on.  
Coverage  
Estimator  
Provides an estimate of the  
percentage of coverage of cyan,  
magenta, yellow, and black on a page.  
The estimate is printed on a separator  
page.  
Off*  
On  
Percent coverage is not printed.  
Prints the estimated percentage  
of coverage for each color on  
the page.  
Setup Menu  
Use the Setup Menu to configure a variety of MFP features.  
Menu item  
Purpose  
Values and descriptions  
PCL Emulation*  
Printer Language  
Specifies the default printer language  
used to communicate data from the  
computer to the MFP.  
PCL emulation—Uses a  
PCL interpreter for  
incoming host  
PS Emulation  
communications.  
Note: Setting a printer language as the  
default does not prevent a software  
application from sending print jobs that  
use the other language.  
PostScript emulation—  
Uses a PS interpreter for  
incoming host  
communications.  
Resource Save  
Specifies what the MFP does with  
downloaded resources, such as fonts  
and macros stored in RAM, if the MFP  
receives a job that requires more  
memory than is available.  
Off*  
On  
The MFP retains  
downloaded resources only  
until memory is needed. It  
then deletes those  
resources associated with  
the inactive printer  
language.  
Setting Resource Save to On causes  
the MFP to reset and returns the LCD  
to the home screen.  
The MFP retains all  
downloaded resources for  
all printer languages during  
language changes and  
MFP resets. If the MFP  
runs out of memory, 38  
Memory Fullappears.  
Settings  
73  
             
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Download Target  
Specifies the storage location for  
downloaded resources.  
RAM*  
All downloaded resources  
are automatically stored in  
printer memory (RAM).  
Storing downloaded resources in flash  
memory or on a hard disk is  
permanent storage rather than the  
temporary storage that RAM provides.  
The resources remain in the flash  
memory or on the hard disk even when  
the MFP is turned off.  
Flash  
All downloaded resources  
are automatically stored in  
flash memory.  
Note: Flash appears as a  
menu item if a formatted,  
nondefective optional flash  
memory card which is not  
Write or Read/Write  
password protected is  
installed.  
Disk  
All downloaded resources  
are automatically stored on  
the hard disk.  
Note: Disk appears as a  
menu item if the hard disk  
is not Write or Read/Write  
password protected. This is  
not supported on the  
Lexmark X644e.  
Job Accounting  
Specifies to store or not store  
Off*  
On  
The MFP does not store job  
statistics on the hard disk.  
statistical information about the most  
recent print jobs on the hard disk. The  
statistics include whether the job  
printed with or without errors, the print  
time, the job size (in bytes), the  
requested media size and type, the  
total number of printed pages, and the  
number of copies requested.  
The MFP stores job  
statistics for the most  
recent print jobs.  
Note: Job Accounting only appears  
when a nondefective hard disk is  
installed.  
Print Area  
Modifies the logical and physical  
printable area.  
Normal*  
Note: The Whole Page  
setting only affects pages  
printed using PCL 5  
interpreter. This setting has  
no effect on pages printed  
using the PCL XL or  
Fit to Page  
Whole Page  
PostScript interpreters. If  
attempting to print any data  
in the non-printable area  
defined by Normal Print  
Area, the MFP clips the  
image at the boundary  
defined by the Normal  
defined printable area.  
Settings  
74  
     
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Factory Defaults  
Returns printer settings to the factory  
default values.  
Restore Now  
• All menu items are  
returned to the factory  
default values except:  
– Display Language.  
– All settings in the  
Standard Parallel and  
Parallel <x> menu  
items, the Standard  
Serial and Serial <x>  
menu items, the  
Standard Network  
and Network <x>  
menu items, and the  
Standard USB and  
USB <x> menu items.  
• All downloaded  
resources (fonts,  
macros, and symbol  
sets) in printer memory  
(RAM) are deleted.  
(Resources residing in  
flash memory or on the  
hard disk are  
unaffected.)  
Do Not Restore*  
User-defined settings  
remain.  
PostScript Menu  
Use these menu items to change printer settings that affect jobs using the PostScript printer language. Printing from an  
application may override user default settings.  
Menu item  
Purpose  
Values and descriptions  
Print PS Error  
Prints a page defining the  
PostScript emulation error when an  
error occurs.  
Off*  
Discards the print job without  
printing an error message.  
On  
Prints an error message  
before it discards the job.  
Font Priority  
Establishes the font search order.  
Resident*  
The MFP searches printer  
memory for the requested font  
before searching the flash  
memory or the hard disk.  
Note: Font Priority only appears  
when a formatted flash or hard disk  
is installed, is neither defective nor  
Read/Write or Write protected, and  
Job Buffer Size is not set to 100%.  
Flash/Disk  
The MFP searches the hard  
disk and flash memory for the  
requested font before  
searching printer memory.  
Settings  
75  
         
Using MFP menus  
PCL Emulation Menu  
Use these menu items to change printer settings that affect jobs using the PCL emulation printer language. Printing from an  
application may override user default settings.  
Menu item  
Purpose  
Values and descriptions  
Font Source  
Determines the set of fonts shown in Resident*  
the Font Name menu item.  
Shows all fonts resident in printer  
RAM when the MFP ships from the  
factory.  
Disk  
Note: Shows all fonts stored on the  
MFP hard disk. This is not supported  
on the Lexmark X644e.  
Flash  
Download  
All  
Shows all fonts stored in flash  
memory.  
Shows all fonts downloaded to  
printer RAM.  
Shows all fonts available to the MFP  
from all sources.  
Font Name  
Symbol Set  
Identifies a specific font from the  
specified font source.  
R0 Courier*  
The font name and font ID for all  
fonts in the selected font source are  
shown. The font source abbreviation  
is R for resident, F for flash, K for  
hard disk, and D for download.  
Determines the symbol set for a  
specified font name.  
10U PC-8 (US)*  
A symbol set is a set of alphabetic  
and numeric characters, punctuation,  
and special symbols used when  
printing with a selected font. Only the  
symbol sets supported for the  
(country/region-  
specific factory default  
values)  
selected font name are shown.  
12U PC-850 (non-US)*  
(country/region-  
specific factory default  
values)  
Settings  
76  
         
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
PCL Emulation  
Settings  
Changes the point size for scalable Point Size  
typographic fonts.  
Point size refers to the height of the  
characters in the font. One point  
equals approximately 1/72 of an  
inch. Point sizes from 1 to 1008 in  
increments of 0.25 points can be  
selected.  
1.00–1008.00 (12*)  
Note: Point Size only appears for  
typographic fonts.  
Specifies the font pitch for scalable  
monospaced fonts.  
Pitch  
Pitch refers to the number of fixed-  
space characters in a horizontal inch  
of type. A pitch from 0.08 to 100  
characters per inch (cpi) in  
0.08–100.00 (10*)  
increments of 0.01 cpi can be  
selected. For nonscalable  
monospaced fonts, the pitch appears  
but cannot be changed.  
Note: Pitch only appears for fixed, or  
monospaced, fonts.  
Determines how text and graphics  
are oriented on the page.  
Orientation  
Portrait*  
Portrait prints text and graphics  
parallel to the short edge of the  
paper.  
Landscape  
Landscape prints text and graphics  
parallel to the long edge of the paper.  
more information about short and  
long edges.  
Determines the number of lines that Lines per Page  
The MFP sets the amount of space  
between each line (vertical line  
spacing) based on the Lines per  
Page, Paper Size, and Orientation  
menu items. Select the correct Paper  
Size and Orientation before changing  
Lines per Page.  
print on each page.  
1–255  
60* (US)  
64* (non-US)  
Sets the width of the logical page for A4 Width  
Note: The 203 mm setting makes  
the logical page wide enough to print  
eighty 10-pitch characters.  
A4 size paper.  
198 mm*  
203 mm  
Specifies whether the MFP  
automatically performs a carriage  
return (CR) after a line feed (LF)  
control command.  
Auto CR after LF  
Off—The MFP does not perform a  
carriage return after a line feed  
control command.  
Off*  
On  
On—The MFP performs a carriage  
return after a line feed control  
command.  
Specifies whether the printer  
automatically performs a line feed  
after a carriage return control  
command.  
Auto LF after CR  
Off—The MFP does not perform a  
line feed after a carriage return  
control command.  
Off*  
On  
On—The MFP performs a line feed  
after a carriage return control  
command.  
Settings  
77  
               
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Tray Renumber  
Configures the MFP to work with  
printer drivers or applications that  
use different source assignments for  
the sources: trays, the multipurpose  
feeder, and the manual feed slot.  
Assign MP Feeder  
Off—The MFP uses factory default  
source assignments.  
Off*  
None  
0–199  
None—Source ignores the Select  
Paper Feed command. None  
appears only if it is the current  
default. None must be selected by  
the PCL interpreter.  
Note: See the Technical Reference  
for more information about  
assigning source numbers.  
0–199—Select a numeric value to  
assign a custom value to a source.  
Assign Tray [x]  
Off*  
Off—The MFP uses factory default  
source assignments.  
None—Source ignores the Select  
Paper Feed command. None  
appears only if it is the current  
default. None must be selected by  
the PCL interpreter.  
None  
0–199  
0–199—Select a numeric value to  
assign a custom value to a source.  
Assign Env Feeder  
Off—The MFP uses factory default  
source assignments.  
Off*  
None—Source ignores the Select  
Paper Feed command. None  
appears only if it is the current  
default. None must be selected by  
the PCL interpreter.  
None  
0–199  
0–199—Select a numeric value to  
assign a custom value to a source.  
Assign Manual Paper  
Off—The MFP uses factory default  
source assignments.  
Off*  
None—Source ignores the Select  
Paper Feed command. None  
appears only if it is the current  
default. None must be selected by  
the PCL interpreter.  
None  
0–199  
0–199—Select a numeric value to  
assign a custom value to a source.  
Assign Man Env  
Off*  
Off—The MFP uses factory default  
source assignments.  
None—Source ignores the Select  
Paper Feed command. None  
appears only if it is the current  
default. None must be selected by  
the PCL interpreter.  
None  
0–199  
0–199—Select a numeric value to  
assign a custom value to a source.  
Settings  
78  
           
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Tray Renumber  
(continued)  
View Factory Def  
Shows the factory default value  
assigned to each source. For  
example:  
MPF Default = 8  
T1 Default = 1  
T2 Default = 4  
T3 Default = 5  
T4 Default = 20  
T5 Default = 21  
Env Default = 6  
MPaper Default = 2  
MEnv Default = 3  
The menu item is for viewing  
information only. No item in the value  
list can be selected.  
All possible options appear even if  
they are not installed.  
Restore Defaults  
Select Yes to return all source  
assignments to factory default  
values.  
Yes  
No  
PDF Menu  
Use these menu items to change printer settings that affect PDF jobs.  
Menu item  
Purpose  
Values and descriptions  
Scale to Fit  
Scales page content to fit the  
selected print media size.  
Yes  
No*  
Yes—Scales the page to fit the  
selected print media.  
No—Does not scale the page; printed  
text or graphics are cropped if larger  
than the selected print media.  
Annotations  
Specifies whether to print  
annotations in the PDF.  
Do Not Print*  
Print  
Do Not Print—Does not print PDF  
annotations.  
Print—Prints PDF annotations.  
Settings  
79  
           
Using MFP menus  
HTML Menu  
These menu items are used to change the printer HTML settings.  
Menu item  
Purpose  
Values and descriptions  
Font Name  
Sets the default font for HTML  
documents.  
Albertus MT  
Antique Olive  
Apple Chancery  
Arial MT  
Intl CG Times  
Intl Courier  
Intl Univers  
Joanna MT  
Letter Gothic  
Lubalin Graph  
Marigold  
Note: Times will be used in HTML  
documents that do not specify a  
font.  
Avant Garde  
Bodoni  
Bookman  
Chicago  
MonaLisa Recut  
Monaco  
Clarendon  
Cooper Black  
Copperplate  
Coronet  
New CenturySbk  
New York  
Optima  
Courier  
Eurostile  
Oxford  
Palatino  
Garamond  
Geneva  
StempelGaramnd  
Taffy  
Gill Sans  
Times  
Goudy  
TimesNewRoman  
Univers  
Helvetica  
Hoefler Text  
Zapf Chancery  
Font Size  
Scale  
Sets the default font size for HTML  
documents.  
1 pt–255 pt (12 pt*)  
Select point sizes from 1 to 255 points  
in 1 point increments.  
Scales the default font for HTML  
documents.  
1%–400% (100%*)  
Select scale sizes from 1 to 400% in  
1% increments.  
Orientation  
Sets the page orientation for HTML Portrait*  
documents.  
Portrait—Prints text and graphics  
parallel to the short edge of the paper.  
Landscape  
Landscape—Prints text and graphics  
parallel to the long edge of the paper.  
more information about short and long  
edges.  
Margin Size  
Sets the page margin for HTML  
documents.  
8 mm–255 mm  
(19 mm*)  
Sets the margin from 8 to 255 mm in  
1 mm increments.  
Backgrounds  
Specifies whether to print  
backgrounds in HTML documents.  
Print*  
Print—Prints HTML backgrounds.  
Do Not Print  
Do Not Print—Does not print HTML  
backgrounds.  
Image Menu  
These menu items are used to change the size or orientation of a printed image or to invert a printed image.  
Menu item  
Purpose  
Values and descriptions  
Auto Fit  
Selects optimal print media size,  
scaling, and orientation.  
On*  
Off  
Note: When set to On, this setting  
overrides the scaling setting and can  
override the orientation setting for  
some images.  
Invert  
Inverts bi-tonal monochrome  
images.  
On  
Note: Does not apply to GIF or JPEG.  
Off*  
Settings  
80  
                       
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Scaling  
Scales the image to fit the print  
media size.  
Anchor Top Left  
Best Fit*  
Note: When the Auto Fit setting is set  
to On, Scaling is automatically set to  
Best Fit.  
Anchor Center  
Fit Height / Width  
Fit Height  
Fit Width  
Orientation  
Sets the image orientation.  
Portrait*  
Portrait—Prints text and graphics  
parallel to the short edge of the paper.  
Landscape  
Landscape—Prints text and graphics  
parallel to the long edge of the paper.  
more information about short and long  
edges.  
Security  
These menu items are used to set security levels on individual print jobs requiring a PIN and securing setup.  
Menu item  
Purpose  
Values and descriptions  
Authentication  
Method  
Authentication disabled*  
Internal  
If Authentication disabled is selected,  
Function Access settings requiring  
user IDs or passwords are ignored.  
See Function Access for more  
information.  
NTLM  
Kerberos 5  
LDAP  
Note: For LDAP and LDAP + GSSAPI,  
use the MFP Embedded Web Server  
(EWS) interface.  
LDAP + GSSAPI  
Auto 'Log out' delay Sets a delay in seconds at 1–60 (3*)  
the home screen before  
an authenticated user is  
automatically logged off.  
Scan to PC Port  
Range  
This menu item is used by text entry  
the system support  
Valid text entries are two sets of  
numerical values separated by a  
colon.  
person who has a port-  
blocking firewall between  
the MFP and their users.  
The default is an empty text entry field.  
Settings  
81  
             
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Function Access  
Menus  
If Disabled is selected and set as the  
user default, then access to everything  
from the Menu button is disabled.  
Enabled*  
Disabled  
Copy Access  
If Function Disabled is selected, the  
menu item does not appear on the  
LCD.  
No authentication  
required*  
Require User ID only  
Require User ID and  
Password  
messages for more information.  
Function disabled  
Fax Access  
If Function Disabled is selected, the  
menu item does not appear on the  
LCD.  
No authentication  
required*  
Require User ID only  
Require User ID and  
Password  
messages for more information.  
Function disabled  
Settings  
82  
         
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Function Access  
(continued)  
E-mail Access  
If Function Disabled is selected, the  
menu item does not appear on the  
LCD.  
No authentication  
required*  
Require User ID only  
Require User ID and  
Password  
messages for more information.  
Function disabled  
FTP Access  
This menu item and its values control  
access to the Scan to FTP function.  
No authentication  
required*  
Require User ID only  
Require User ID and  
Password  
Function disabled  
If Function Disabled is selected, the  
menu item does not appear on the  
LCD.  
messages for more information.  
Held Jobs Access  
If Function Disabled is selected, the  
menu item does not appear on the  
LCD.  
No authentication  
required*  
Require User ID only  
Require User ID and  
Password  
messages for more information.  
Function disabled  
Create Scan Profile  
If Function Disabled is selected, the  
menu item does not appear on the  
LCD.  
No authentication  
required*  
Require User ID only  
Require User ID and  
Password  
messages for more information.  
Function disabled  
Flash Drive Scan  
Selecting Function Disabled prevents  
the Scan button from appearing.  
Selecting No authentication required  
lets any user perform the scan.  
No authentication  
required*  
Require User ID only  
Require User ID and  
Password  
Function disabled  
If either Require User ID only or  
Require User ID and Password is  
selected, when the Scan to USB Drive  
button is touched, a prompt for  
authentication appears. The same  
prompt occurs if a function button, like  
Scan or E-mail, is touched on the  
home screen.  
If Function Disabled is selected, the  
menu item does not appear on the  
LCD.  
messages for more information.  
Settings  
83  
         
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Function Access  
(continued)  
Flash Drive Print  
Selecting Function Disabled causes  
any file on the Flash Drive to be  
unprintable. When the file is selected  
for printing, an unrecognized file  
screen appears. The only choice is to  
delete the file.  
No authentication  
required*  
Require User ID only  
Require User ID and  
Password  
Function disabled  
Selecting Require User ID only or  
Require User ID and Password  
causes the authentication screen to  
appear when the Print button is  
touched. The user must log on before  
printing takes place.  
If Function Disabled is selected, the  
menu item does not appear on the  
LCD.  
messages for more information.  
Lexmark Embedded  
If Function Disabled is selected, the  
menu item does not appear on the  
LCD.  
Solutions (LES) Access  
No authentication  
required*  
Require User ID only  
messages for more information.  
Require User ID and  
Password  
Function disabled  
Confidential Print  
This menu item appears  
on the Web page only; it  
does not appear on the  
control panel LCD.  
Max Invalid PIN  
Off*  
This menu item only appears when a  
hard disk is installed. It counts the  
number of times an invalid PIN for a  
user name is entered before all the  
jobs are deleted.  
2–10  
Job Expiration  
Off*  
Specifies the amount of time a  
confidential job is held in memory  
before it is deleted.  
1 hour  
4 hours  
24 hours  
1 week  
Settings  
84  
         
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Protect Menus  
These security menu  
items are always  
Paper Menu  
Protection is not applied unless the  
password is set, meaning that the  
password field cannot be a null field.  
Not protected  
Accept Advanced  
Password only*  
Accept Advanced or User  
Passwords  
password protected when  
either an Advanced  
Password or a User  
Password is set. If both  
passwords are set, only  
the Advanced Password is  
valid.  
Reports  
Protection is not applied unless the  
password is set, meaning that the  
password field cannot be a null field.  
Not protected  
Accept Advanced  
Password only*  
Accept Advanced or User  
Passwords  
Settings  
Protection is not applied unless a valid  
password is set, meaning that the  
password field cannot be a null field.  
The password protects General  
Settings, Copy Settings, Fax Settings,  
E-mail Settings, FTP Settings, Print  
Settings, and Set Date and Time.  
Security is protected when a password  
is set.  
Not protected  
Accept Advanced  
Password only*  
Accept Advanced or User  
Passwords  
If both the Advanced and User  
Passwords are set, only the Advanced  
Password is valid for security.  
Network/Ports  
Not protected  
Protection is not applied unless the  
password is set, meaning that the  
password field cannot be a null field.  
Accept Advanced  
Password only*  
Accept Advanced or User  
Passwords  
Shortcuts  
Protection is not applied unless the  
password is set, meaning that the  
password field cannot be a null field.  
Not protected  
Accept Advanced  
Password only*  
Accept Advanced or User  
Passwords  
LES configuration  
Not protected  
Protection is not applied for Lexmark  
Embedded Solutions (LES)  
configuration unless the password is  
set, meaning that the password field  
cannot be a null field.  
Accept Advanced  
Password only*  
Accept Advanced or User  
Passwords  
Create/Change  
Passwords  
Settings  
85  
               
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Internal Account  
Management  
Name  
text entry  
User ID  
text entry  
Password  
text entry  
Reenter Password  
text entry  
E-mail  
text entry  
NTLM  
Authentication  
Setup  
Allows registration or  
removing registration of  
the MFP with an NT  
domain by a user with  
administrator privileges on  
the domain.  
Domain Name  
Domain Name—Enter the text entry  
for the domain name. The factory  
default for the variable domain name  
is <domain>. Use the virtual  
alphanumeric keyboard to enter the  
text.  
Domain PDC Name  
Note: Either Registered  
or Not Registered  
appears on the status  
message bar. Continueis  
the pop-up message for  
removing registration.  
Domain PDC Name—Enter the text  
entry for the domain PDC name. The  
factory default for the Domain PDC  
Name variable is an asterisk (*). Use  
the virtual alphanumeric keyboard to  
enter the text.  
Note: Other pop-up messages  
include:  
• Unregistering this device will  
prevent any use of NTLM  
authentication until the device is  
registered again.  
• Keep registration  
• Unregister now  
Settings  
86  
   
Using MFP menus  
Create and Change Passwords  
Create/Change Advanced Password  
Menu item  
Values and descriptions  
Pop-up message  
Password  
text entry  
The range for a password is 8–127 characters. Password must be a  
minimum of 8  
If a password less than eight characters is  
characters.  
entered, a pop-up message appears to instruct  
the user to enter a password of a minimum of  
eight characters.  
Reenter Password  
text entry  
This entry must match the Password field or an Password and Reenter  
error pop-up message appears.  
Password did not  
match.  
Create/Change User Password  
Menu item  
Values and descriptions  
Pop-up message  
Password  
text entry  
The range for a password is 8–127 characters. Password must be a  
minimum of 8  
If a password less than eight characters is  
characters.  
entered, a pop-up message appears to instruct  
the user to enter a password of a minimum of  
eight characters.  
Reenter Password  
text entry  
This entry must match the Password field or an Password and Reenter  
error pop-up message appears.  
Password did not  
match.  
Create/Change Device Lockout PIN  
Menu item  
Values and descriptions  
Pop-up message  
PIN  
4-digit numeric  
entry  
This must be a 4-digit entry. Valid entries are  
numerals 0–9. The PIN lets anyone lock the  
MFP for all activity at the MFP.  
PIN must be 4 digits.  
If a password of less than four digits or any  
numerals other than 0–9 are entered, a pop-up  
message appears, and the field is cleared.  
This menu item appears only if a nondefective  
hard disk is installed.  
Reenter PIN  
4-digit numeric  
entry  
This entry must match the PIN field or an error PIN and Reentered PIN  
pop-up message appears, and the field is  
cleared.  
did not match.  
Settings  
87  
                     
Using MFP menus  
Set Date and Time  
Menu item  
Purpose  
Values and descriptions  
Time Zone  
Sets the time zone for Not Set*  
Prague  
the fax.  
US Hawaii  
US Alaska  
US/Can Pacific  
Tijuana  
Rome  
Stockholm  
Vienna  
Warsaw  
US/Can Mountain  
US/Can Central  
US/Can Eastern  
US/Can Atl  
Newfoundland  
Brasilia, Braz.  
Mid-Atlantic  
Azores  
Eastern Europe  
Cairo  
Helsinki  
Athens  
Istanbul  
Israel  
South Africa  
Moscow  
Cape Verde Is.  
GMT  
Tehran, Iran  
Beijing, China  
Urumqi  
Ireland  
London  
Aus Western  
Aus Central  
Aus Eastern  
Queensland  
Tasmania  
Northern Ter.  
New Zealand  
Korea  
Central Europe  
Amsterdam  
Berlin  
Bern  
Brussels  
Lisbon  
Madrid  
Paris  
Current Date and  
Time  
This is a display item  
only.  
YYYY-MM-DD HH:MM The current year, month, date, hour, and  
minute appear.  
Year  
Allows a manual  
change to the year.  
2003–2028  
Year is expressed in one-year increments.  
Month  
Allows a manual  
change to the month.  
January  
February  
March  
April  
May  
June  
July  
August  
September  
October  
November  
December  
Day  
Allows a manual  
change to the day.  
1–31  
The day is expressed in one-day increments.  
If the day is set to a day that is not in the  
month, the month changes, and the new day  
increments into that month. For example, if  
June 31 is set, it becomes July 1. If June 32 is  
set, it becomes July 2.  
Hour  
Allows a manual  
0–23  
0–59  
The hour is expressed in one-hour  
increments.  
change to the hour.  
Minute  
Allows a manual  
change to the minute.  
The minute is expressed in one-minute  
increments.  
Settings  
88  
                 
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Automatic*  
DST Mode  
Allows methods of  
changing Daylight  
Savings Time (DST)  
Mode.  
The time is set by the time server.  
The time is hand set.  
Manual  
Daylight Savings  
Yes  
No  
The default value depends on the date and  
time.  
Note: Once this value is changed, change  
DST mode to Manual.  
Time Server  
IP  
None  
Time Server Name  
text field  
Allow NTP  
Broadcast  
Yes  
No*  
Select the check box for Yes.  
Clear the check box for No.  
Help Pages  
These menu items are used to print some or all of the resident HelpPages. These pages contain information about MFP  
settings for copy, fax, e-mail, and FTP, and ordering supplies.  
If the control panel is set to a language other than English, Brazilian Portuguese, French, German, Spanish, or Italian the  
document prints in English.  
The Helpmenu pages can be printed in the following languages from the Software and Documentation CD.  
English  
Spanish  
Italian  
Dutch  
Polish  
Brazilian Portuguese  
French  
Finnish  
Norwegian  
Russian  
Swedish  
Danish  
German  
Menu item  
Purpose  
Values and descriptions  
Print All  
Prints all HelpPagesmenu  
topics.  
After selecting this menu item, the Help Pages print, and the  
MFP returns to Ready.  
Information  
Guide  
Prints the Information guide.  
Copying  
Prints the Copy guide on making  
copies and changing settings.  
E-mail  
Prints the E-mail guide on  
sending jobs to addresses, using  
shortcut numbers, and address  
books.  
Faxing  
Prints the Fax guide on typing  
fax numbers, using shortcut  
numbers, and faxing to one or  
more recipients.  
Help Pages  
89  
                               
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
FTP  
Prints the FTP guide on  
scanning items to send to an  
FTP site.  
After selecting this menu item, the Help Pages print, and the  
MFP returns to Ready.  
Print Defects  
Prints the Print defects guide  
which aids in resolving repeating  
defects for copy or print.  
Supplies Guide  
Prints the Supplies guide about  
ordering supplies.  
Manage Shortcuts  
To manage Fax, E-mail, FTP, and Profile shortcuts, only deletions of an entry or a complete list are possible. Use the up  
and down arrows to scroll through the listing of shortcut items if there are enough entries on the screen for the up and down  
arrows to appear. The following example shows a Profile shortcuts screen with no items in the list selected. It does not  
show arrows since there are only three shortcuts listed which all appear on one screen. As the status message bar  
indicates, it shows 1 to 3 entries of a total of 3 entries. If there were more entries, scrolling up and down with arrows would  
be possible. Since none of the entries are selected, Delete Entry is an unavailable button since it is not active. Only the  
Delete List button is available.  
Menus->Manage Shortcuts->Manage Profiles Shortcuts  
legal1/my_twain_net_scan  
finance_report_scan  
Delete  
Entry  
customfolder/personnel/roles_profiles  
Delete  
List  
Displaying 1 - 3 / 3  
Manage Shortcuts  
90  
                           
Using MFP menus  
Touch the radio button beside the one listing needed, and it changes to a selected radio button as shown by the blue color.  
Delete Entry is now active. Touch Delete Entry to delete the selected entry as shown on the Profile shortcuts screen:  
Menus->Manage Shortcuts->Manage Profiles Shortcuts  
legal1/my_twain_net_scan  
finance_report_scan  
Delete  
Entry  
customfolder/personnel/roles_profiles  
Delete  
List  
Displaying 1 - 3 / 3  
The Fax, E-mail, and FTP manage shortcut screens work in the same manner.  
Manage Shortcuts  
91  
 
2
Understanding MFP messages  
Messages appear on the MFP control panel describing the current state of the MFP and indicating possible MFP problems  
requiring intervention.  
Status messages  
Status messages provide information on the status of the MFP.  
Message  
Meaning  
Action  
Bin [x] Full  
x represents the number of the  
output bin that is full when the MFP  
bins are linked.  
Remove print media from the bins. The message  
clears once the output level of the linked bins is no  
longer full.  
Busy  
The MFP is busy receiving,  
processing, or printing data.  
Press Stop to access the job queue.  
Flushing Buffer  
Hex Trace  
The MFP flushes corrupted data and  
discards the current print job.  
The MFP is in Hex Trace mode.  
Exit Hex Trace to print jobs normally. To exit Hex  
Trace, unplug the MFP.  
Hex Trace isolates the source of a  
print job problem. When Hex Trace is  
active, all data sent to the MFP prints  
in hexadecimal and character  
representation.  
Maintenance  
The MFP maintenance counter has  
exceeded its limit, so the MFP  
requires maintenance.  
Replace the maintenance items. If necessary, reset  
the MFP maintenance counter.  
Network  
Network [x]  
Network [x], [y]  
A network interface is the active  
communication link.  
Wait for the message to clear.  
Notes:  
• The current interface appears on the Menu Settings  
Page. Interfaces shown without an x or y means the  
active host interface is a standard interface.  
• x indicates the active interface is connected to the  
MFP through PCI connector x.  
• x, y indicates the active interface is connected to  
the MFP through channel y on PCI connector x, or  
that x equals 0 on the standard network interface.  
Parallel  
A parallel interface is the active  
communication link.  
Parallel [x]  
Serial [x]  
A serial interface is the active  
communication link.  
USB  
USB [x]  
The MFP is processing data through  
the specified USB port.  
[PJL RDYMSG]  
Power Saver  
This is the Printer Job Language  
(PJL) Ready message.  
The MFP is ready to receive and  
process data. It is reducing its  
electricity consumption while idle. If  
the MFP remains inactive for the  
period of time specified in the Power  
Saver menu item (60 minutes is the  
factory default), the Power Saver  
message replaces the Ready  
message.  
Send a job to print.  
Press any control panel button.  
Understanding MFP messages  
92  
                                 
Understanding MFP messages  
Message  
Meaning  
Action  
Printing  
The MFP is printing a job.  
Printing page [x]  
A sheet of print media moves  
through the MFP to be printed.  
x represents the number of the sheet  
being printed. Even though a duplex  
(two-sided) sheet has two sides,  
called pages, it only counts as one  
sheet.  
Printing page [x],  
copy [a]/[b]  
A sheet of print media moves  
through the MFP to be printed.  
x represents the number of the sheet  
being printed. Even though a duplex  
sheet has two sides, called pages, it  
only counts as one sheet. So, pages  
are not counted, only sheets passing  
through the MFP.  
The total number of sheets in a set is  
not known, but the number of sets is  
known. For example, a user may  
have requested that three copies  
print, so there are three sets of  
sheets, but the number of sheets is  
unknown.  
Printing page [x]/  
[y], copy [a]/[b]  
A sheet of print media moves  
through the MFP to be printed.  
x represents the number of the sheet  
being printed. A sheet is considered  
a front and back page of one piece of  
print media. A group of sheets is  
called a set. y represents the total  
number of sheets in a set.  
a is the number of the current set  
printing. b is the total number of sets  
to be printed. For example, a user  
may send a 6-page duplex print job  
and select three copies to print. So,  
there are three sheets to print for  
each job. This makes one set. Three  
sets must print before the user has  
the complete job.  
Ready  
The MFP is ready to receive and  
process jobs.  
Print, fax, scan, e-mail, copy, or use FTP.  
Close the cover.  
Scanner automatic  
document feeder  
cover open  
The automatic document feeder  
(ADF) cover is open.  
Standard Bin Full  
Bin [x] Full  
The standard bin is full.  
Remove the stack of print media from the standard  
output bin or from the specified bin to clear the  
message.  
x represents the number of the bin  
that is full.  
bin name] Full  
[bin name] specifies a previously  
defined name for the bin, such as  
Mary’s bin, and it is full.  
Toner Low  
The toner cartridge is low on toner.  
• The message clears automatically when the cover  
or door over the toner cartridge is opened or if the  
MFP power is turned off and then on.  
• Replace the toner cartridge. If it is not replaced, the  
MFP issues the message again when the door or  
cover is closed.  
The Menu Settings Page shows the  
level. It takes an unspecified amount  
of time for the MFP to read the level  
of toner. Until the level is read, the  
MFP does not show the message.  
Status messages  
93  
                   
Understanding MFP messages  
Message  
Meaning  
Action  
Tray [x] Empty  
x represents the number of the tray. 1 Remove the tray. The message clears.  
The tray has no print media installed.  
2 Install print media in the tray according to the User’s  
Guide.  
3 Insert the tray.  
Tray [x] Low  
x specifies the number of the tray  
that is low.  
Load print media into the specified tray to clear the  
message.  
Tray [x] Missing  
x represents the number of the tray  
missing from the MFP.  
Insert the tray to clear the message.  
The message is on the Menu  
Settings Page also.  
Waiting  
The MFP receives a page of data to Press Stop. Touch Continue to print the contents of  
print but waits for an End of Job  
command, a Form Feed command,  
or additional data.  
the buffer.  
Cancel the current job.  
Wait for the message to clear.  
Status messages  
94  
       
Understanding MFP messages  
Fax status messages  
Message  
Meaning  
Answering  
The MFP is answering a fax call.  
A fax call is completed.  
Call complete  
Connect <x>bps  
Dialing  
The fax is connected. <x> is the baud rate per second.  
A fax number is dialed. If the number is too long to fit on the screen  
only the word Dialingappears.  
Fax failed  
The fax failed to send.  
Job stored for delayed transmission.  
Line busy  
The scanning completes for a delayed send fax job.  
A fax number is dialed, but the fax line is busy.  
A fax number is dialed, but no connection is made.  
The MFP does not have a dial tone.  
No answer  
No dial tone  
Queued for sending  
The scanning process of a fax job completed, but it is not sent yet  
because another fax job is being sent or received. As this one job  
waits for its turn, this message appears for three seconds.  
Receive complete  
The MFP has received an entire fax job.  
Receiving page [n]  
The MFP receives page [n] of the fax job, where n is the number of the  
page received.  
Sending page [n]  
Set clock  
The MFP sends page [n] of the fax job, where n is the number of the  
page sent.  
The Real Time Clock is not set. This message appears if no other fax  
status message appears. It remains until the clock is set.  
Set the clock.  
Waiting for redial  
The MFP is waiting to redial the fax number.  
Cancel jobs messages  
Message  
Meaning  
Deleting selected job(s) The Delete button is touched after jobs have been selected.  
Job cannot be deleted  
No jobs selected  
A job in the job list is touched, but it cannot be canceled.  
The Delete button is touched when no jobs are selected.  
Password and PIN messages  
Message  
Meaning  
Action  
Invalid or incorrect password. An incorrect password is entered. Touch Continue to return to the screen to  
enter a correct password.  
Invalid PIN.  
An incorrect Personal  
Identification Number (PIN) is  
entered.  
Touch Continue to return to the screen to  
enter a correct PIN.  
Fax status messages  
95  
                                             
Understanding MFP messages  
Copy, e-mail, fax, FTP, and scan button messages  
Message  
Meaning  
Action  
Insufficient resources. Try again  
when the system is idle.  
There are not enough system  
resources at this time.  
Try again after the current job is  
complete.  
System busy, preparing resources  
for job.  
Not all resources needed for the job  
are available.  
Wait for the message to clear.  
System busy, preparing resources  
for job. Deleting held job(s).  
Not all resources needed for the job  
are available. Some held jobs are  
deleted to free system memory.  
Wait for the message to clear.  
Attendance messages  
Attendance messages indicate errors that the user may need to resolve before continuing to print, scan, fax, e-mail, or use  
FTP.  
Message  
Meaning  
Action  
Change [src] to [Custom Lets the user override the current  
Touch Use current [src] to ignore the message  
String]  
print media source for the remainder  
of the print job. The formatted page  
prints as is on the print media  
installed in the tray. This may cause  
clipping of text or images.  
and print on the print media loaded in the tray.  
Touch Continue:  
• which continues the job if the correct size and  
type are loaded in the tray, and this size and  
type are specified in the Paper Menuusing  
the control panel.  
• which is ignored if there is no print media in  
the tray.  
Touch Cancel job to cancel the current job if  
needed.  
Change <src> to <Custom New print media is required to finish a Load the indicated source with the requested  
Type Name>  
print job.  
size and type of print media.  
Touch Continue to print with print media  
currently in the tray.  
Change [src] to [size]  
Lets the user override the current  
print media source for the remainder  
of the print job. The formatted page  
prints as is on the print media  
installed in the tray. This may cause  
clipping of text or images.  
Touch Use current [src] to ignore the message  
and print on the print media loaded in the tray.  
Touch Continue:  
• which continues the job if the correct size and  
type are loaded in the tray, and this size and  
type are specified in the Paper Menuusing  
the control panel.  
• which is ignored if there is no print media in  
the tray.  
Touch Cancel job to cancel the current job if  
needed.  
Copy, e-mail, fax, FTP, and scan button messages  
96  
               
Understanding MFP messages  
Message  
Meaning  
Action  
Change [src] to [size]  
[type]  
Lets the user override the current  
print media source for the remainder  
of the print job. The formatted page  
prints as is on the print media  
installed in the tray. This may cause  
clipping of text or images.  
Touch Use current [src] to ignore the message  
and print on the print media loaded in the tray.  
Touch Continue:  
• which continues the job if the correct size and  
type are loaded in the tray, and this size and  
type are specified in the Paper Menuusing  
the control panel.  
• which is ignored if there is no print media in  
the tray.  
Touch Cancel job to cancel the current job if  
needed.  
Clean scanner backing  
strip  
During a scanner calibration, the  
firmware detects that the scanner  
Touch Cancel Job if a scan job is processing  
when the attendance message appears. This  
backing strip for the backside of scan cancels the job and clears the message.  
jobs may be dirty.  
Touch Scan from Automatic Document Feeder  
if the page jam recovery is active. Scanning  
resumes from the ADF immediately after the  
last successfully scanned page.  
Touch Scan from flatbed if page jam recovery is  
active. Scanning resumes from the flatbed  
immediately after the last successfully scanned  
page.  
Touch Finish job without further scanning if  
page jam recovery is active. The job ends at the  
last successfully scanned page, but the job is  
not canceled. Successfully scanned pages go  
to their destination: copy, fax, e-mail, or FTP.  
Touch Restart job if job recovery is active and  
the job is restartable. The message clears. A  
new scan job containing the same parameters  
as the previous job starts.  
Clean scanner glass  
During a scanner calibration, the  
firmware detects that the scanner  
ADF or flatbed glass may be dirty.  
Touch Cancel Job if a scan job is processing  
when the attendance message appears. This  
cancels the job and clears the message.  
Touch Scan from Automatic Document Feeder  
if the page jam recovery is active. Scanning  
resumes from the ADF immediately after the  
last successfully scanned page.  
Touch Scan from flatbed if page jam recovery is  
active. Scanning resumes from the flatbed  
immediately after the last successfully scanned  
page.  
Touch Finish job without further scanning if  
page jam recovery is active. The job ends at the  
last successfully scanned page, but the job is  
not canceled. Successfully scanned pages go  
to their destination: copy, fax, e-mail, or FTP.  
Touch Restart job if job recovery is active and  
the job is restartable. The message clears. A  
new scan job containing the same parameters  
as the previous job starts.  
Disk corrupted  
Occurs when the MFP attempts a  
hard disk recovery on a corrupted  
hard disk, and the hard disk cannot  
be repaired. The hard disk must be  
reformatted.  
Touch Reformat disk to reformat the hard disk  
and clear the message.  
Warning: All files stored on the hard disk are  
deleted.  
Attendance messages  
97  
       
Understanding MFP messages  
Message  
Meaning  
Action  
Disk Full – Scan Job  
Canceled  
The scan job cancels or stops due to Note: The scanner finishes scanning currently  
insufficient hard disk space.  
committed pages in the ADF, but data is lost  
when the job cancels itself.  
Touch Continue to clear the message.  
Insert tray [x]  
Occurs when the MFP detects a  
missing tray. x can be 1, 2, 3, 4, or 5.  
Insert the specified tray to clear the message.  
Touch Cancel Job to cancel the current job if  
needed.  
Touch Reset Active Bin to change to another  
linked bin.  
Install envelope feeder The MFP detects that the optional  
envelope feeder is missing between  
the time the job processes, but before  
the job prints. Sometime during  
Install the optional envelope feeder. The  
message clears.  
Touch Cancel Job if needed.  
Touch Reset Active Bin to reset the active bin  
for a linked set of bins.  
processing, the optional envelope  
feeder is removed.  
Install tray [x]  
The MFP detects that optional Tray  
Install the optional tray specified by x. The  
[x], where x is the number of the tray, message clears.  
is missing while the job processes,  
Touch Cancel Job if needed.  
but before the job prints. Sometime  
during processing, the optional tray is  
removed.  
Touch Reset Active Bin to reset the active bin  
for a linked set of bins.  
Load manual feeder with Occurs when the MFP receives a  
Touch Continue.  
[Custom String]  
manual feed request that a specific  
print media be loaded into the  
multipurpose feeder. The print media  
is previously defined as a custom  
string which appears on the control  
panel.  
• If print media is in the multipurpose feeder,  
the job continues to print.  
• If there is no print media in the multipurpose  
feeder, all requests for additional pages are  
automatically overridden, and print media is  
selected from an automatic source.  
Touch Automatically select media to override  
manual requests for Manual Paper and  
Manual Envfor the rest of the print job. All  
requests for additional pages are automatically  
overridden, and print media is selected from an  
automatic source.  
Touch Cancel Job to cancel the current job if  
needed.  
Touch Reset Active Bin to change to another  
linked bin.  
Load manual feeder with Occurs when the MFP receives a  
Touch Continue.  
[Custom Type Name]  
manual feed request that specific print  
media be loaded into the  
• If print media is in the multipurpose feeder,  
the job continues to print.  
• If there is no print media in the multipurpose  
feeder, all requests for additional pages are  
automatically overridden, and print media is  
selected from an automatic source.  
multipurpose feeder. The print media  
is previously defined as a custom type  
from Custom 1 through Custom 6.  
The custom type name appears on  
the control panel.  
Touch Cancel Job to cancel the current job if  
needed.  
Touch Reset Active Bin to change to another  
linked bin.  
Attendance messages  
98  
           
Understanding MFP messages  
Message  
Meaning  
Action  
Load manual feeder with Occurs when the MFP receives a  
Feed a sheet of print media into the  
multipurpose feeder to clear the message and  
continue the job.  
[size]  
manual feed request for a specific  
size of print media when none is  
loaded into the multipurpose feeder.  
Touch Continue if print media is in the  
multipurpose feeder. The job continues.  
Touch Continue if there is no print media in the  
multipurpose feeder. All requests for additional  
pages are automatically overridden, and print  
media is selected from an automatic source.  
Touch Cancel Job to cancel the current job if  
needed.  
Touch Reset Active Bin to change to another  
linked bin.  
Load manual feeder with Occurs when the MFP receives a  
Touch Continue if print media is in the  
[type] [size]  
manual feed request for a specific  
size and type of print media when  
none is loaded into the multipurpose  
feeder.  
multipurpose feeder. The job continues.  
Touch Continue if there is no print media in the  
multipurpose feeder. All requests for additional  
pages are automatically overridden, and print  
media is selected from an automatic source.  
Touch Automatically select media to override  
manual requests for Manual Paper and  
Manual Envfor the rest of the print job. All  
requests for additional pages are automatically  
overridden and print media is selected from an  
automatic source.  
Touch Cancel Job to cancel the current job if  
needed.  
Touch Reset Active Bin to change to another  
linked bin.  
Load [src] with [Custom Occurs when a source is loaded with Touch Continue. Load the specified source that  
String]  
an incorrect print media size and type is set for the requested size and type.  
as specified in the Paper Menu.  
Touch Cancel Job to cancel the current job if  
needed.  
Touch Reset Active Bin to change to another  
linked bin.  
Load [src] with [Custom Occurs when a source is loaded with Touch Continue. Load the specified source that  
Type Name]  
an incorrect print media size and type is set for the requested size and type.  
as specified in the Paper Menu.  
Touch Cancel Job to cancel the current job if  
needed.  
Touch Reset Active Bin to change to another  
linked bin.  
Load [src] with [size]  
Occurs when a source is loaded with Touch Continue. Load the specified source that  
an incorrect print media size as  
specified in the Paper Menu.  
is set for the requested size.  
Touch Automatically select media to override  
manual requests for Manual Paper and Manual  
Env for the rest of the print job. All requests for  
additional pages are automatically overridden,  
and print media is selected from an automatic  
source.  
Touch Cancel Job to cancel the current job if  
needed.  
Touch Reset Active Bin to change to another  
linked bin.  
Attendance messages  
99  
         
Understanding MFP messages  
Message  
Meaning  
Action  
Load [src] with [type]  
[size]  
Occurs when the MFP requests that a Touch Continue. Load the specified source that  
specific media source be loaded with is set for the requested size and type.  
a specific type and size as specified  
Touch Cancel Job to cancel the current job if  
in the Paper Menu, but the current  
needed.  
source contains an incorrect media  
size and type.  
Touch Reset Active Bin to change to another  
linked bin.  
Reattach envelope feeder The MFP detects that the optional  
Touch Cancel Job to clear the message and  
envelope feeder is missing between  
continue without using the optional envelope  
the time the job processes, and when feeder.  
it prints. Sometime during processing,  
the optional envelope feeder is  
removed.  
Install the optional envelope feeder.  
Remove paper from  
standard output bin  
The standard output bin is full of print Remove the stack of print media from the bin to  
media.  
clear the message and resume printing.  
Touch Continue to make the MFP recheck the  
output level in the standard output bin.  
Replace all originals if One or more messages which  
Touch Cancel Job if a scan job is processing  
when the attendance message appears. This  
cancels the job and clears the message.  
restarting job.  
interrupted a scan job are now  
cleared. Replace the original  
documents in the scanner to restart  
the scan job.  
Touch Scan from Automatic Document Feeder  
if the page jam recovery is active. Scanning  
resumes from the ADF immediately after the  
last successfully scanned page.  
Touch Scan from flatbed if page jam recovery is  
active. Scanning resumes from the flatbed  
immediately after the last successfully scanned  
page.  
Touch Finish job without further scanning if  
page jam recovery is active. The job ends at the  
last successfully scanned page, but the job is  
not canceled. Successfully scanned pages go  
to their destination: copy, fax, e-mail or FTP.  
Touch Restart job if job recovery is active and  
the job is restartable. The message clears. A  
new scan job containing the same parameters  
as the previous job starts.  
Replace wiper  
The MFP detects that the fuser wiper 1 Replace the fuser wiper.  
needs replacing.  
2 Touch Continue to clear the message.  
Touch Ignore to clear the message, but at the  
next power-on, the message appears again.  
Restore held jobs?  
Held jobs are found on the hard disk  
after a power-on reset of the MFP.  
Touch Yes to restore the held jobs to the hard  
disk and make them available. The jobs data  
remains on the hard disk; however, the job  
control information is stored in the MFP  
memory. Touch Quit to stop restoring held jobs  
before all jobs are restored. Unrestored jobs  
remain on the hard disk and are retrievable  
again only at the next power-on reset.  
Note: A pop-up screen appears to indicate  
Restoring held jobs(s) xxx/yyy, where xxx  
indicates the number of the current job being  
restored, and yyy is the total number of jobs to  
be restored.  
Touch Do not restore to have the held jobs  
remain on the hard disk until they are deleted.  
Attendance messages  
100  
           
Understanding MFP messages  
Message  
Meaning  
Action  
Scan Document Too Long  
The scan job exceeds the maximum  
number of pages.  
Note: The scanner finishes scanning current  
pages in the ADF, but data is lost when the job  
cancels itself after reaching the maximum  
number of pages.  
Touch Continue to clear the message.  
Touch Cancel Job to clear the message if the  
job is restartable.  
Touch Restart job if the job is restartable. The  
message clears, and a new scan job containing  
the same parameters as the previous job starts.  
Scanner ADF Cover Open  
The scanner automatic document  
feed cover is open.  
The message clears when the cover is closed.  
Close the cover to clear the message.  
Touch Continue to clear the message.  
Scanner Jam Access Cover The scanner jam access cover is  
Open  
open.  
Scanner registration  
successfully completed  
Scanner registration is successful.  
Some held jobs were lost Occurs when the MFP tries to restore Touch Continue to clear the message.  
all jobs on a hard disk regardless of  
Some held jobs are not restored. They stay on  
the number of held jobs not restored.  
the hard disk and are inaccessible.  
The message appears once.  
1565 Emul error, load  
emulation option  
The download emulator contained in  
the firmware card does not function  
with the MFP firmware.  
For help downloading the correct download  
emulator version, contact the place where you  
bought your printer.  
Note: The MFP automatically clears  
the message in 30 seconds and then  
disables the download emulator on  
the firmware card.  
30.yy Invalid refill,  
change cartridge  
The MFP detects a refilled Lexmark  
Cartridge Return Program print  
cartridge.  
Install a new print cartridge to clear the  
message.  
31 Replace defective  
print cartridge  
The MFP detects a defective print  
cartridge within 10–20 seconds after  
the top cover is closed.  
Remove the defective print cartridge and install  
a nondefective print cartridge for printing to  
continue.  
During the 10–20 second interval before the  
defective print cartridge is detected, the MFP  
may continue to print pages; however, the  
pages are not reprinted once the new print  
cartridge is installed.  
32.yy Replace  
unsupported print  
cartridge  
The MFP detects an unsupported  
print cartridge within 10–20 seconds  
after the top cover is closed.  
Remove the unsupported print cartridge and  
install a supported print cartridge for printing to  
continue.  
During the 10–20 second interval before the  
unsupported print cartridge is detected, the  
MFP may continue to print pages; however, the  
pages are not reprinted once the new print  
cartridge is installed.  
Attendance messages  
101  
                 
Understanding MFP messages  
Message  
Meaning  
Action  
34 Short paper  
The length of the print media is too  
short to print the formatted data.  
Touch Continueto clear the message and  
continue printing. The MFP does not  
automatically reprint the page that prompted the  
message.  
Make sure the Paper Size setting in the Paper  
Menu is correct for the size of print media used.  
If MP Feeder Size is set to Universal, make sure  
the print media is large enough for the formatted  
data.  
Touch Cancel Jobto cancel the current job if  
needed.  
35 Insufficient memory  
The MFP lacks the memory needed  
Touch Continue to disable Resource Save and  
to support Resource Save to enable Resource Save. This  
continue printing.  
feature  
message usually indicates too much  
memory is allocated for one or more  
of the MFP link buffers.  
Install additional memory.  
37 Insufficient memory  
for Flash Memory  
Defragment operation  
The MFP cannot defragment flash  
memory because the memory used to  
store undeleted flash resources is full.  
Touch Continue to clear the message.  
To perform the defragment operation, install  
additional memory, or delete fonts, macros, and  
other data to free some memory space.  
Touch Reset Active Bin to change to another  
linked bin.  
37 Insufficient memory  
to collate job  
The MFP cannot collate the job  
because the memory is full.  
Touch Continue to print the pages processed  
before the memory became full. Some memory  
frees up, so collating begins for the remainder of  
the print job.  
For example, if a 50-page print job is sent, and  
10 copies are requested, and the MFP runs out  
of memory at page 30, pages 1–30 would  
collate and print 10 copies. The MFP would then  
print and collate pages 31–50 and print 10  
copies of these pages.  
37 Insufficient memory, The MFP depletes its memory while it Some held jobs are not restored. They stay on  
some held jobs were lost attempts to restore held jobs. The  
the hard disk and are inaccessible.  
message appears once.  
37 Insufficient memory, Held jobs are deleted in order to  
some Held Jobs were lost process the current job.  
Touch Continue to clear the message and  
continue printing.  
The message appears once per job.  
To avoid this error in the future for other jobs,  
install more memory.  
Touch Cancel Job to cancel the current job if  
needed.  
38 Memory full  
The MFP is processing data, but the  
memory used to store pages is full.  
To avoid this error in the future:  
Simplify the print job by reducing the amount of  
text or graphics on a page and deleting  
unnecessary downloaded fonts or macros.  
Install additional memory.  
Touch Cancel Job to cancel the current job if  
needed.  
Touch Reset Active Bin to change to another  
linked bin.  
Attendance messages  
102  
             
Understanding MFP messages  
Message  
Meaning  
Action  
39 Page is too complex  
to print  
The page may not print correctly  
because the print information on the  
page is too complex.  
To avoid this error in the future:  
Reduce the complexity of the page by reducing  
the amount of text or graphics on the page and  
deleting unnecessary downloaded fonts or  
macros.  
Set Page Protect to On in the Setup Menu in the  
Settings menu.  
Install additional memory.  
Touch Cancel Job to cancel the current job if  
needed.  
Touch Reset Active Bin to change to another  
linked bin.  
50 PPDS font error  
The MFP has received a request for a Touch Continue to clear the message and  
font that is not installed when  
formatting PPDS print data.  
continue printing the current job.  
Touch Cancel Job to cancel the current job if  
needed.  
Touch Reset Active Bin to change to another  
linked bin.  
51 Defective flash  
detected  
The MFP detects a defective flash  
memory during power-on or during  
flash format and write operations.  
Touch Continue to clear the message and  
continue printing the current job.  
At power-on reset, touch Continue to clear the  
message and the MFP continues with normal  
operations except for flash operations.  
Install different flash memory to be able to  
download any resources to flash.  
52 Not enough free space There is not enough space in the  
Touch Continue to clear the message and  
in flash memory for  
resources  
flash memory to store the data  
currently being downloaded.  
continue the print job.  
Install flash memory with more storage capacity.  
Download the data.  
Touch Cancel Job to cancel the current job if  
needed.  
Touch Reset Active Bin to change to another  
linked bin.  
52 Unformatted flash  
detected  
The MFP detects unformatted flash  
memory.  
Touch Continue to clear the message and  
continue printing. The MFP continues with  
normal operations except for flash operations.  
Reformat the flash to allow flash operations.  
If the error message reappears, the flash  
memory may be defective and require replacing.  
54 Network [x] software The MFP cannot establish  
Touch Continue to clear the message and  
continue printing. The job may not print  
correctly.  
• The MFP disables attempts to communicate  
through the network interface. No data may  
be sent or received.  
error  
communications with a specified  
installed network port. x indicates the  
number of the specified port.  
• Reset the MFP.  
• Program new firmware for the network  
interface.  
Attendance messages  
103  
           
Understanding MFP messages  
Message  
Meaning  
Action  
54 Serial option [x]  
error  
The MFP detects a serial error, such • Make sure the serial link is set up correctly,  
as framing, parity, or overrun on the  
specified optional serial port. x is the  
number of the optional serial port.  
and the appropriate cable is in use.  
• Make sure the serial interface parameters  
(protocol, baud, parity, and data bits) are set  
correctly on the printer and host computer.  
Touch Continue to clear the message and  
continue processing the print job; however  
the print job may not print correctly.  
Turn the MFP off and then on to reset it.  
54 Standard network  
software error  
The MFP firmware detects an  
installed network port, but cannot  
establish communication with it.  
Touch Continue to clear the message and  
continue printing. The job may not print  
correctly.  
• The MFP disables attempts to communicate  
through the network interface. No data may  
be sent or received.  
• Reset the MFP.  
• Program new firmware for the network  
interface.  
55 Unsupported option in The MFP detects an unsupported  
1 Turn the MFP off.  
2 Unplug the power cord from the wall outlet.  
3 Remove the unsupported option.  
slot [x]  
option in the specified slot. x indicates  
the number of the specified slot.  
4 Connect the power cord to a properly  
grounded outlet.  
5 Turn the MFP on.  
56 Parallel port [x]  
disabled  
A status request occurs over the  
parallel port, but the parallel port is  
disabled.  
Touch Continue. The MFP discards any data  
received on the parallel port.  
Touch Reset Active Bin to reset the active bin  
for a linked set of bins.  
56 Serial port [x]  
disabled  
The MFP receives data across a  
serial port, but the port is disabled.  
Touch Continue. The MFP discards any data  
received on the serial port.  
Touch Reset Active Bin to change to another  
linked bin.  
56 Standard USB port  
disabled  
The MFP receives data through a  
USB port, but the USB port is  
disabled.  
Touch Continue. The printer discards any data  
received through the USB port.  
Make sure the USB Buffer menu item is not set  
to Disabled.  
Touch Reset Active Bin to change to another  
linked bin.  
56 USB port [x] disabled The MFP receives data through a  
Touch Continue. The MFP discards any data  
specified USB port, but this USB port received through the specified USB port.  
is disabled. x is the number of the  
Make sure the USB Buffer menu item is not set  
USB port.  
to Disabled.  
Touch Reset Active Bin to change to another  
linked bin.  
57 Configuration change, The MFP fails to restore held jobs due Some held jobs are not restored. They stay on  
some held jobs were lost to configuration changes. The  
the hard disk and are inaccessible.  
message appears once.  
58 Too many disks  
installed  
The MFP detects an excess of hard  
disks installed.  
1 Turn the MFP off.  
2 Unplug the power cord from the wall outlet.  
3 Remove the excess hard disks.  
4 Connect the power cord to a properly  
grounded outlet.  
5 Turn the MFP on.  
Attendance messages  
104  
                 
Understanding MFP messages  
Message  
Meaning  
The MFP detects an excess of  
Action  
58 Too many flash  
options installed  
Touch Continue to clear the message and  
optional flash memory cards installed. ignore the extra optional flash memory cards.  
The message occurs again unless the excess  
optional flash memory cards are removed.  
1 Turn the MFP off.  
2 Unplug the power cord from the wall outlet.  
3 Remove the excess flash memory.  
4 Connect the power cord to a properly  
grounded outlet.  
5 Turn the MFP on.  
58 Too many trays  
attached  
The MFP detects that too many  
optional drawers and their matching  
trays are installed.  
1 Turn the MFP off.  
2 Unplug the power cord from the wall outlet.  
3 Remove the additional drawers.  
4 Connect the power cord to a properly  
grounded outlet.  
5 Turn the MFP on.  
59 Incompatible duplex  
An unsupported optional duplex unit  
is attached to the MFP.  
Remove the optional duplex unit.  
The MFP ceases normal functions until the  
optional duplex unit is removed.  
Touch Continue to clear the message once the  
optional duplex unit is removed.  
59 Incompatible envelope An unsupported optional envelope  
feeder feeder is attached to the MFP.  
Remove the optional envelope feeder.  
The MFP ceases normal functions until the  
optional envelope feeder is removed.  
Touch Continue to clear the message once the  
optional envelope feeder is removed.  
59 Incompatible tray [x] An unsupported optional drawer and Remove the optional drawer.  
its matching tray are attached to the  
MFP.  
The MFP ceases normal functions until the  
optional drawer is removed.  
Touch Continue to clear the message once the  
optional drawer is removed.  
61 Remove defective disk The MFP detects a defective hard  
1 Turn the MFP off.  
disk.  
2 Unplug the power cord from the wall outlet.  
3 Remove the defective hard disk.  
4 Install a new hard disk.  
5 Connect the power cord to a properly  
grounded outlet.  
6 Turn the MFP on.  
62 Disk full  
The MFP detects that there is not  
Touch Continue to clear the message and  
enough memory or space on the hard continue processing the current print job. Any  
disk to store the data of the print job. information not previously stored on the hard  
disk is deleted.  
• Delete fonts, macros, and other data stored  
on the hard disk.  
• Install a hard disk with a larger memory  
capacity.  
63 Unformatted disk  
The hard disk is not formatted.  
Format the hard disk prior to performing  
operations that require the hard disk.  
If the message remains, the hard disk may be  
defective and require replacing.  
Attendance messages  
105  
               
Understanding MFP messages  
Message  
Meaning  
Action  
64 Unsupported disk  
format  
The hard disk format is not supported. Format the hard disk prior to performing  
operations that require the hard disk.  
If the message remains, the hard disk may be  
defective and require replacing.  
80 Scheduled maintenance Service is required to maintain printer Replace the maintenance items and if  
advised  
performance.  
necessary, reset the printer maintenance  
counter.  
88 Toner is low  
The toner cartridge is running low on Replace the toner cartridge if the toner low  
toner.  
alarm sounds.  
Touch Continue to clear the message if the  
toner low alarm does not sound.  
200.yy Paper jam, check There is a single jam in the specified 1 Open the upper and lower front doors.  
[area name]. Leave paper area indicated by area name.  
in bin.  
2 Remove the print cartridge to access the jam,  
and clear it.  
3 Close the doors.  
4 Touch Continue. If all print media is cleared  
from the path, the job resumes printing.  
200.yy Paper jam,[x]  
pages jammed. Leave  
paper in bin.  
There is a multiple jam. x indicates  
the number of jammed sheets of print  
media.  
1 Open the upper and lower front doors.  
2 Remove the print cartridge to access the jam,  
and clear it.  
3 Close the doors.  
4 Touch Continue. If all print media is cleared  
from the path, the job resumes printing.  
201.yy Paper jam, check There is a single jam in the specified 1 Open the upper and lower front doors.  
[area name]. Leave paper area indicated by area name.  
in bin.  
2 Remove the print cartridge to access the jam,  
and clear it.  
3 Close the doors.  
4 Touch Continue. If all print media is cleared  
from the path, the job resumes printing.  
201.yy Paper jam,[x]  
pages jammed. Leave  
paper in bin.  
There are multiple jams. x indicates  
the number of jammed sheets of print  
media.  
1 Open the upper and lower front doors.  
2 Remove the print cartridge to access the  
jams, and clear them.  
3 Close the doors.  
4 Touch Continue. If all print media is cleared  
from the path, the job resumes printing.  
202.yy Paper jam, check There is a single jam in the specified 1 Open the rear door.  
[area name]. Leave paper area indicated by area name.  
in bin.  
2 Clear the jam, and close the rear door.  
3 Touch Continue. If all print media is cleared  
from the path, the job resumes printing.  
202.yy Paper jam,[x]  
pages jammed. Leave  
paper in bin.  
There are multiple jams. x indicates  
the number of jammed sheets of print  
media.  
1 Open the rear door.  
2 Clear the jams, and close the rear door.  
3 Touch Continue. If all print media is cleared  
from the path, the job resumes printing.  
231.yy Paper jam, check There is a single jam in the specified 1 Open the duplex unit cover.  
[area name]. Leave paper area indicated by area name.  
in bin.  
2 Clear the jam, and close the duplex unit.  
3 Touch Continue. If all print media is cleared  
from the path, the job resumes printing.  
Attendance messages  
106  
                   
Understanding MFP messages  
Message  
Meaning  
Action  
231.yy Paper jam,[x]  
pages jammed. Leave  
paper in bin.  
There are multiple jams. x indicates  
the number of jammed sheets of print  
media.  
1 Open the duplex unit cover.  
2 Clear the jams, and close the duplex unit.  
3 Touch Continue. If all print media is cleared  
from the path, the job resumes printing.  
232.yy Paper jam, check There is a single jam in the specified 1 Open the duplex unit cover.  
[area name]. Leave paper area indicated by area name.  
in bin.  
2 Clear the jam, and close the duplex unit.  
3 Touch Continue. If all print media is cleared  
from the path, the job resumes printing.  
232.yy Paper jam,[x]  
pages jammed. Leave  
paper in bin.  
There are multiple jams. x indicates  
the number of jammed sheets of print  
media.  
1 Open the duplex unit cover.  
2 Clear the jams, and close the duplex unit.  
3 Touch Continue. If all print media is cleared  
from the path, the job resumes printing.  
233.yy Paper jam, check There is a single jam in the specified 1 Open the duplex unit cover.  
[area name]. Leave paper area indicated by area name.  
in bin.  
2 Clear the jam, and close the duplex unit.  
3 Touch Continue. If all print media is cleared  
from the path, the job resumes printing.  
233.yy Paper jam,[x]  
pages jammed. Leave  
paper in bin.  
There are multiple jams. x indicates  
the number of jammed sheets of print  
media.  
1 Open the duplex unit cover.  
2 Clear the jams, and close the duplex unit.  
3 Touch Continue. If all print media is cleared  
from the path, the job resumes printing.  
234.yy Paper jam, check There is a single jam in the specified 1 Open the duplex unit cover.  
[area name]. Leave paper area indicated by area name.  
in bin.  
2 Clear the jam, and close the duplex unit.  
3 Touch Continue. If all print media is cleared  
from the path, the job resumes printing.  
234.yy Paper jam,[x]  
pages jammed. Leave  
paper in bin.  
There are multiple jams. x indicates  
the number of jammed sheets of print  
media.  
1 Open the duplex unit cover.  
2 Clear the jams, and close the duplex unit.  
3 Touch Continue. If all print media is cleared  
from the path, the job resumes printing.  
235.yy Paper jam, check There is a single jam in the specified 1 Open the duplex unit cover.  
[area name]. Leave paper area indicated by area name.  
in bin.  
2 Clear the jam, and close the duplex unit.  
3 Touch Continue. If all print media is cleared  
from the path, the job resumes printing.  
235.yy Paper jam,[x]  
pages jammed. Leave  
paper in bin.  
There are multiple jams. x indicates  
the number of jammed sheets of print  
media.  
1 Open the duplex unit cover.  
2 Clear the jams, and close the duplex unit.  
3 Touch Continue. If all print media is cleared  
from the path, the job resumes printing.  
236.yy Paper jam, check There is a single jam in the specified 1 Open the duplex unit cover.  
[area name]. Leave paper area indicated by area name.  
in bin.  
2 Clear the jam, and close the duplex unit.  
3 Touch Continue. If all print media is cleared  
from the path, the job resumes printing.  
236.yy Paper jam,[x]  
pages jammed. Leave  
paper in bin.  
There are multiple jams. x indicates  
the number of jammed sheets of print  
media.  
1 Open the duplex unit cover.  
2 Clear the jams, and close the duplex unit.  
3 Touch Continue. If all print media is cleared  
from the path, the job resumes printing.  
237.yy Paper jam, check There is a single jam in the specified 1 Open the duplex unit cover.  
[area name]. Leave paper area indicated by area name.  
in bin.  
2 Clear the jam, and close the duplex unit.  
3 Touch Continue. If all print media is cleared  
from the path, the job resumes printing.  
Attendance messages  
107  
                       
Understanding MFP messages  
Message  
Meaning  
Action  
237.yy Paper jam,[x]  
pages jammed. Leave  
paper in bin.  
There are multiple jams. x indicates  
the number of jammed sheets of print  
media.  
1 Open the duplex unit cover.  
2 Clear the jams, and close the duplex unit.  
3 Touch Continue. If all print media is cleared  
from the path, the job resumes printing.  
238.yy Paper jam, check There is a single jam in the specified 1 Open the duplex unit cover.  
[area name]. Leave paper area indicated by area name.  
in bin.  
2 Clear the jam, and close the duplex unit.  
3 Touch Continue. If all print media is cleared  
from the path, the job resumes printing.  
238.yy Paper jam,[x]  
pages jammed. Leave  
paper in bin.  
There are multiple jams. x indicates  
the number of jammed sheets of print  
media.  
1 Open the duplex unit cover.  
2 Clear the jams, and close the duplex unit.  
3 Touch Continue. If all print media is cleared  
from the path, the job resumes printing.  
239.yy Paper jam, check There is a single jam in the specified 1 Open the duplex unit cover.  
[area name]. Leave paper area indicated by area name.  
in bin.  
2 Clear the jam, and close the duplex unit.  
3 Touch Continue. If all print media is cleared  
from the path, the job resumes printing.  
239.yy Paper jam,[x]  
pages jammed. Leave  
paper in bin.  
There are multiple jams. x indicates  
the number of jammed sheets of print  
media.  
1 Open the duplex unit cover.  
2 Clear the jams, and close the duplex unit.  
3 Touch Continue. If all print media is cleared  
from the path, the job resumes printing.  
24x.yy Paper jam, check There is a single jam in the specified 1 Remove the specified tray.  
[area name]. Leave paper area indicated by area name. area  
2 Clear the jam, and insert the tray.  
in bin.  
nameis the number of the tray.  
3 Touch Continue. If all print media is cleared  
from the path, the job resumes printing.  
24x.yy Paper jam, [x]  
pages jammed. Leave  
paper in bin.  
There are multiple jams. x indicates  
the number of jammed sheets of print  
media.  
1 Remove the specified tray.  
2 Clear the jams, and insert the tray.  
3 Touch Continue. If all print media is cleared  
from the path, the job resumes printing.  
250.yy Paper jam, check There is a single jam in the specified 1 Clear the jam from the multipurpose feeder.  
[area name]. Leave paper area indicated by area name. area  
2 Touch Continue. If all print media is cleared  
in bin.  
nameis the multipurpose feeder.  
from the path, the job resumes printing.  
250.yy Paper jam, [x]  
pages jammed. Leave  
paper in bin.  
There are multiple jams in the  
multipurpose feeder. x indicates the  
number of jammed sheets of print  
media.  
1 Clear the jams from the multipurpose feeder.  
2 Touch Continue. If all print media is cleared  
from the path, the job resumes printing.  
260.yy Paper jam, check There is a single jam in the specified 1 Clear the jam from the envelope feeder.  
[area name]. Leave paper area indicated by area name. area  
2 Touch Continue. If all print media is cleared  
in bin.  
nameis the envelope feeder.  
from the path, the job resumes printing.  
260.yy Paper jam, [x]  
pages jammed. Leave  
paper in bin.  
There are multiple jams in the  
envelope feeder. x indicates the  
number of jammed sheets of print  
media.  
1 Clear the jams from the envelope feeder.  
2 Touch Continue. If all print media is cleared  
from the path, the job resumes printing.  
290.00 Scanner jam,  
remove all originals  
from the scanner  
The scanner detects an original  
Remove all original documents from the ADF to  
document at the automatic document clear the jam. The message clears.  
feeder (ADF) feed sensor while it is  
idle. This is a type of jam.  
290.01 Scanner jam,  
remove all originals  
from the scanner  
The scanner fails to pull a sheet from The message clears when the scanner knows  
the ADF.  
that the sheet is removed from the ADF.  
Attendance messages  
108  
                         
Understanding MFP messages  
Message  
Meaning  
The scanner fails to feed a sheet far  
Action  
290.02 Scanner jam,  
remove all originals  
from the scanner  
The message clears when the scanner knows  
enough into the ADF so that the ADF that the sheet is removed from the ADF.  
recognizes its presence.  
290.10 Scanner jam,  
remove all originals  
from the scanner  
The scanner detects an original  
document jam at the first scanning  
sensor while the scanner is idle.  
Clear the jam from the scanner to clear the  
message.  
291.00 Scanner jam,  
remove all originals  
from the scanner  
The scanner detects an original  
Clear the jam from the scanner to clear the  
document jam at the second scanning message.  
sensor while the scanner is idle.  
291.01 Scanner jam,  
remove all originals  
from the scanner  
The scanner detects an original  
document jam at the first scanning  
sensor.  
Clear the jam from the scanner to clear the  
message.  
291.02 Scanner jam,  
remove all originals  
from the scanner  
The scanner detects an original  
Remove all original documents from the  
document jam at the second scanning scanner to clear the jam. The message clears.  
sensor.  
292 Scanner jam, remove The ADF cover is open while the ADF Remove all original documents from the  
all originals from the  
scanner  
is feeding the original document.  
scanner to clear the jam. The message clears.  
293 Replace all  
The MFP is sent a scan job; however, Touch Continue if no scan job is active when  
originals if restarting there is no original document in the  
the attendance message appears. This clears  
the message.  
job.  
ADF.  
Touch Cancel Job if a scan job is processing  
when the attendance message appears. This  
cancels the job and clears the message.  
Touch Scan from Automatic Document Feeder  
if the page jam recovery is active. Scanning  
resumes from the ADF immediately after the  
last successfully scanned page.  
Touch Scan from flatbed if page jam recovery is  
active. Scanning resumes from the flatbed  
immediately after the last successfully scanned  
page.  
Touch Finish job without further scanning if  
page jam recovery is active. The job ends at the  
last successfully scanned page, but the job is  
not canceled. Successfully scanned pages go  
to their destination: copy, fax, e-mail, or FTP.  
Touch Restart job if job recovery is active and  
the job is restartable. The message clears. A  
new scan job containing the same parameters  
as the previous job starts.  
294.00 Scanner jam,  
remove all originals  
from the scanner  
The scanner detects a jam at the ADF Remove all original documents from the  
exit sensor while the scanner is idle. scanner to clear the jam. The message clears.  
294.01 Scanner jam,  
remove all originals  
from the scanner  
The scanner detects a jam at the ADF Remove all original documents from the ADF.  
exit sensor.  
The message clears.  
294.02 Scanner jam,  
remove all originals  
from the scanner  
The scanner detects a jam prior to  
reaching the ADF exit sensor.  
Remove all original documents from the ADF.  
The message clears.  
294.03 Scanner jam,  
remove all originals  
from the scanner  
The scanner detects a jam at the ADF Remove all original documents from the ADF.  
exit sensor. The message clears.  
Attendance messages  
109  
                     
Understanding MFP messages  
Message  
Meaning  
Action  
298.01 Scanner Missing – The MFP detects after powering on  
1 Turn the MFP off.  
Cable Unplugged  
that the front side scanner cable is  
unplugged.  
2 Plug the front side scanner cable into its  
connector.  
3 Turn the MFP on.  
298.02 Scanner Missing – The MFP detects after powering on  
1 Turn the MFP off.  
Cable Unplugged  
that the back side scanner cable is  
unplugged.  
2 Plug the back side scanner cable into its  
connector.  
3 Turn the MFP on.  
Functions disabled transitional messages  
Occurrence  
Message  
Information  
A function is disabled. A user  
enters a shortcut for the function.  
<Function name> turned off by  
system administrator  
The message appears for 3 seconds, and  
then the previous screen appears.  
The USB on the front of the control USB turned off by system  
panel is turned off. A user inserts a administrator.  
USB cable in the slot.  
The message appears for 3 seconds, and  
then the previous screen appears.  
Functions disabled transitional messages  
110  
                 
Index  
Analog Fax Setup (continued)  
Fax Send Settings (continued)  
A
Activate  
Alarms  
Speaker Settings  
Distinctive Ring Settings  
Fax Log Settings  
B
buttons  
Fax Send Settings  
111  
 
Index  
buttons (continued)  
Copy Settings (continued)  
Create/Change Passwords  
C
Confidential Print  
D
duplex  
E
E-mail Server Setup  
Copy Settings  
112  
Index  
E-mail Server Setup (continued)  
Fax Settings (continued)  
Analog Fax Setup, See also Analog Fax Setup 51  
Distinctive Ring Settings  
E-mail Settings  
E-mail Server Setup See E-mail Server Setup  
Speaker Settings  
flash memory  
Font Name  
emulation settings  
FTP Settings  
F
Fax Settings  
113  
Index  
FTP Settings (continued)  
Help Pages (continued)  
HTML  
Function Access  
functions disabled transitional messages  
<Function name> turned off by system  
administrator 110  
I
image  
G
General Settings  
Alarms, See also Alarms 43  
J
Job Buffering  
Print Recovery, See also Print Recovery  
Job Build  
L
Timeouts, See also Timeouts 44, 45  
LCD touch-screen features  
H
Help Pages  
114  
Index  
messages (continued)  
M
attendance (continued)  
Mac Binary PS  
231.yy Paper jam, [x] pages jammed. Leave paper in  
bin. 107  
231.yy Paper jam, check [area name]. Leave paper  
in bin. 106  
232.yy Paper jam, [x] pages jammed. Leave paper in  
bin. 107  
232.yy Paper jam, check [area name]. Leave paper  
in bin. 107  
233.yy Paper jam, [x] pages jammed. Leave paper in  
bin. 107  
233.yy Paper jam, check [area name]. Leave paper  
in bin. 107  
234.yy Paper jam, [x] pages jammed. Leave paper in  
bin. 107  
234.yy Paper jam, check [area name]. Leave paper  
in bin. 107  
235.yy Paper jam, [x] pages jammed. Leave paper in  
bin. 107  
235.yy Paper jam, check [area name]. Leave paper  
in bin. 107  
236.yy Paper jam, [x] pages jammed. Leave paper in  
bin. 107  
236.yy Paper jam, check [area name]. Leave paper  
in bin. 107  
237.yy Paper jam, [x] pages jammed. Leave paper in  
bin. 108  
237.yy Paper jam, check [area name]. Leave paper  
in bin. 107  
238.yy Paper jam, [x] pages jammed. Leave paper in  
bin. 108  
238.yy Paper jam, check [area name]. Leave paper  
in bin. 108  
239.yy Paper jam, [x] pages jammed. Leave paper in  
bin. 108  
239.yy Paper jam, check [area name]. Leave paper  
in bin. 108  
24x.yy Paper jam, [x] pages jammed. Leave paper in  
bin. 108  
24x.yy Paper jam, check [area name]. Leave paper  
in bin. 108  
250.yy Paper jam, [x] pages jammed. Leave paper in  
bin. 108  
250.yy Paper jam, check [area name]. Leave paper  
in bin. 108  
260.yy Paper jam, [x] pages jammed. Leave paper in  
bin. 108  
260.yy Paper jam, check [area name]. Leave paper  
in bin. 108  
290.00 Scanner jam, remove all originals from the  
scanner 108  
290.01 Scanner jam, remove all originals from the  
scanner 108  
290.02 Scanner jam, remove all originals from the  
scanner 109  
menus  
Administration  
Default Menus  
Fax Settings  
Default Menus  
Fax Settings  
E-mail Server Setup See E-mail Server Setup  
Menus See each individual menu by its name  
messages  
attendance  
200.yy Paper jam, [x] pages jammed. Leave paper in  
bin. 106  
200.yy Paper jam, check [area name]. Leave paper  
in bin. 106  
201.yy Paper jam, [x] pages jammed. Leave paper in  
bin. 106  
201.yy Paper jam, check [area name]. Leave paper  
in bin. 106  
202.yy Paper jam, [x] pages jammed. Leave paper in  
bin. 106  
202.yy Paper jam, check [area name]. Leave paper  
in bin. 106  
115  
Index  
messages (continued)  
messages (continued)  
attendance (continued)  
attendance (continued)  
290.10 Scanner jam, remove all originals from the  
scanner 109  
291.00 Scanner jam, remove all originals from the  
scanner 109  
291.01 Scanner jam, remove all originals from the  
scanner 109  
291.02 Scanner jam, remove all originals from the  
scanner 109  
292 Scanner jam, remove all originals from the  
scanner 109  
294.00 Scanner jam, remove all originals from the  
scanner 109  
294.01 Scanner jam, remove all originals from the  
scanner 109  
294.02 Scanner jam, remove all originals from the  
scanner 109  
294.03 Scanner jam, remove all originals from the  
scanner 109  
35 Insufficient memory to support Resource Save  
feature 102  
37 Insufficient memory for Flash Memory  
Defragment operation 102  
37 Insufficient memory, some Held Jobs were  
lost 102  
37 Insufficient memory, some held jobs were  
lost 102  
52 Not enough free space in flash memory for  
resources 103  
cancel jobs messages  
Copy button messages  
Insufficient resources. Try again when the system is  
idle. 96  
System busy, preparing resources for job. Deleting  
held job(s). 96  
Fax status messages  
57 Configuration change, some held jobs were  
lost 104  
116  
Index  
messages (continued)  
Fax status messages (continued)  
NPA Mode  
O
password and PIN messages  
P
Security  
functions disabled transitional messages See also  
status  
Paper Texture  
Paper Weight  
N
117  
Index  
Print Settings (continued)  
PCL SmartSwitch  
Print Recovery  
Print Settings  
printer language  
printing  
Protect Menus  
118  
Index  
PS SmartSwitch  
Set Date and Time  
R
radio button  
Reports  
Settings  
Settings See also each separate Settings entries 41  
S
Security  
Confidential Print, See also Confidential Print 84  
Create and Change Passwords  
Create/Change Passwords See Create/Change  
Passwords  
T
texture  
Create/Change Passwords, See Create/Change  
Passwords  
Function Access, See Function Access  
functions disabled transitional messages See also  
Protect Menus See Protect Menus  
119  

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