Xerox Workcentre Pe220 User Manual

WorkCentre PE220  
User Guide  
708P88184  
Table of Contents  
Regulatory Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-14  
Xerox PE220  
Table of Contents-1  
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Table of Contents  
The Phonebook Tab (fax available model only) . . . . . . . . . . . . . . . . . . . . . . .5-29  
Table of Contents-2  
Xerox PE220  
Table of Contents  
Xerox PE220  
Table of Contents-3  
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Table of Contents  
Fax Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-21  
Facsimile Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-5  
Table of Contents-4  
Xerox PE220  
1
Welcome  
1 Welcome  
Thank you for choosing the Xerox PE220. This product has been designed for  
ease of use, but to use your machine to its fullest potential take some time to  
read this User Guide.  
Xerox PE220  
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About This Guide  
This User Guide provides information you need for setting up your machine. It  
also provides all the detailed instructions for using your machine as a printer,  
scanner, copier and facsimile and information for maintaining and  
troubleshooting the machine.  
Throughout this User Guide some terms are used interchangeably:  
Paper is synonymous with media.  
Document is synonymous with original.  
Page is synonymous with sheet.  
Xerox PE 220 is synonymous with the machine.  
The following table offers further information about the conventions used  
within this Guide.  
Convention  
Description  
Example  
Xerox PE220.  
Italic Typeface  
Used to emphasise a word or  
phrase. In addition,  
references to other  
publications are displayed in  
Italic typeface.  
Bold Typeface  
Notes  
Used to emphasise the  
selection of a feature mode or by pressing Resolution.  
button.  
Select the resolution required  
NOTE: For instructions on  
loading paper, refer to  
Provides additional  
information relating to the  
procedure.  
CAUTION: DO NOT use  
organic or strong  
chemical solvents or  
aerosol cleaners.  
Caution  
Cautions are statements that  
may cause mechanical  
damage to the machine as a  
result of an action.  
WARNING: This product  
must be connected to a  
protective earthing  
circuit.  
Warning  
Used to alert users to the  
possibility of personal injury.  
Related Information Sources  
Information available for the products consists of:  
- This User Guide  
- The Quick Set Up Guide  
- The Xerox website http://www.xerox.com  
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Xerox PE220  
   
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Getting to know your machine  
Component location  
These are the main components of your machine:  
Front View  
Document  
Guides  
Document  
Cover  
Document  
Input Tray  
Document  
Output Tray  
Automatic  
Document Feeder  
Document Glass  
Control Panel  
Smart Kit ®  
Print Cartridge  
Paper Output  
Extension  
Paper Input  
Tray  
Front Door  
Output Tray  
(Face Down)  
Manual Tray  
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Rear View  
Rear Cover  
Parallel  
Connector  
EXT. Jack  
Line Jack  
Power  
Switch  
USB Connector  
AC Power Cord  
Connector  
NOTE: If your country has a different telephone connection  
system, this socket may be blocked.  
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Control Panel Functions  
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2
3
4
5
6
7
8
10  
9
Feature  
Description  
1
Lighten/ Darken  
Original Type  
Adjusts the brightness of the image for the current copy job.  
Selects the document type for the current copy job.  
2
Reduce/Enlarge  
Makes the image on the copy smaller or larger than the  
original.  
Favorite Copy  
Allows you to use one of the special copy features, such as  
Clone, Collation, Auto Fit, ID Card Copy, 2/4 Up (multiple  
pages on a sheet), and Poster copying after assigning it. For  
12.  
3
Resolution  
Adjusts the resolution of the documents for the current fax  
job.  
Copy  
Scan  
Select to Activate the Copy Mode.  
Allows you to access a list of your PC software programs  
that an image can be scanned to. You must create the scan  
list using the Xerox software (Printer Settings ControlCentre)  
provided with this machine. For details see Using  
ControlCentre on page 5-26  
4
5
Fax  
Select to Activate the Fax Mode.  
Displays the special features, current status and prompts  
during an operation.  
Xerox PE220  
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Feature  
Description  
Phone Book  
Allows you to store frequently-dialed fax numbers as one or  
two-digit speed dial or group dial numbers for automatic  
dialing and edit the stored numbers. Also allows you to print  
a Phonebook list.  
6
7
Manual Dial  
Broadcasting  
Redial/Pause  
Engages the telephone line.  
Allows you to send a fax to multiple destinations.  
In Standby mode, redials the last number or in Edit mode,  
inserts a pause into a fax number.  
Number Keypad  
Stop/Clear  
Dials a number or enters alphanumeric characters for Fax  
and Copy functions.  
Stops an operation at any time.  
In Standby mode, clears/cancels the copy options, such as  
the brightness, the document type setting, the copy size,  
and the number of copies.  
8
9
Start  
Starts a job.  
Used to scroll through the available options for the selected  
menu items on the display.  
Enter  
Menu  
Exit  
Confirms the selection on the display.  
10  
Enters Menu mode and scrolls through the menus available.  
Sends you back to the upper menu level. Used to Exit menu  
functions.  
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Special Features  
Your new machine is equipped with special features that improve the print  
quality. You can:  
Print with excellent quality and high speed  
You can print up to 600 dots per inch (dpi).  
Up to 20 pages per minute in A4 or 20 pages per minute in Letter  
.
Paper tray capacity and media recommendations  
Manual tray supports one sheet of envelopes, labels, transparencies,  
custom-sized materials, postcards and heavy paper.  
Standard 150-sheet tray supports standard type and size of paper. Also,  
standard tray supports one sheet of special materials.  
50-sheet output tray supports convenient access.  
Create professional documents  
Print Watermarks. You can customize your documents with words, such  
as “Confidential”. For details, see Chapter 5, Printing  
.
Print Posters. The text and pictures of each page of your document are  
enlarged and printed across the sheet of paper and taped together to form  
a poster. For details, see Chapter 5, Printing  
.
Save time and money  
Allows you to use the Toner Save mode to save the toner. For details, see  
Chapter 5, Printing.  
You can print multiple pages on one single sheet of paper to save paper.  
You can use preprinted forms and letterhead on plain paper.  
This machine automatically conserves electricity by substantially  
reducing power consumption when not printing.  
This machine meets Energy Star guidelines for energy efficiency.  
Print in various environments  
You can print in Windows 98/Me/NT 4.0/2000/XP.  
Compatible with Linux and Macintosh  
.
Both USB and Parallel interface.  
Xerox PE220  
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Customer Support  
If you need assistance during or after product installation, please visit the  
Xerox website for online solutions and support:  
http://www.xerox.com  
If you require further assistance, call our experts at the Xerox Welcome  
Center, or contact your local representative. When telephoning please quote  
the machine serial number. Use the space below to make a note of the  
machine serial number:  
# ____________________________________________  
Serial Number  
The Xerox Welcome Center or local representative telephone number is  
provided when the machine is installed. For convenience and future  
reference, please record the telephone number in the space below:  
Xerox Welcome Center or local representative telephone number:  
# __________________________________________________  
Xerox US Welcome Center:1-800-821-2797  
Xerox Canada Welcome Center:1-800-93-XEROX (1-800-939-3769)  
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Safety Notes  
Read these safety notes carefully before using this product to ensure you  
operate the equipment safely.  
Your Xerox product and recommended supplies have been designed and  
tested to meet strict safety requirements. These include safety agency  
approval, and compliance to established environmental standards. Please  
read the following instructions carefully before operating the product and refer  
to them as needed to ensure the continued safe operation of your product.  
The safety and environment testing and performance of this product have  
been verified using Xerox materials only.  
WARNING: Any unauthorized alternation, which may include the  
addition of new functions or connection of external devices, may impact  
the product certification. Please contact your authorized local dealer for  
more information  
Warning Markings  
All warning instructions marked on or supplied with the product should be  
followed.  
WARNING: This WARNING alerts users to areas of the  
product where there is the possibility of personal injury.  
WARNING: This WARNING alerts users to areas of the  
product where there are heated surfaces, which should not be  
touched.  
Electrical Supply  
This product shall be operated from the type of electrical supply indicted on  
the product 's data plate label. If you are not sure that your electrical supply  
meets the requirements, please consult your local power company for advice.  
WARNING: This product must be connected to a protective  
earth circuit.  
This product is supplied with a plug that has a protective earth pin.  
This plug will fit only into an earthed electrical outlet. This is a safety feature.  
To avoid risk of electric shock, contact your electrician to replace the electrical  
outlet if you are unable to insert the plug into it. Never use an earthed adapter  
plug to connect the product to an electrical outlet that lacks an earth  
connection terminal.  
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Operator Accessible Areas  
This equipment has been designed to restrict operator access to safe areas  
only. Operator access to hazardous areas is restricted with covers or guards,  
which would require a tool to remove. Never remove these covers or guards.  
Maintenance  
Any operator product maintenance procedures will be described in the user  
documentation supplied with the product. Do not to carry out any  
maintenance on this product, which is not described in the customer  
documentation.  
Cleaning Your Product  
Before cleaning this product, unplug the product from the electrical outlet.  
Always use materials specifically designated for this product, the use of other  
materials may result in poor performance and may create a hazardous  
situation. Do not use aerosol cleaners, they may be explosive and flammable  
under certain circumstances.  
WARNING - Electrical Safety Information  
Use only power cord supplied with this equipment.  
Plug the power cord directly into a grounded electrical outlet. Do not use  
an extension cord. If you do not know whether or not an outlet is  
grounded, consult a qualified electrician.  
Improper connection of the equipment-grounding conductor can result in  
electrical shock.  
Do not place this equipment where people might step on or trip on the  
power cord.  
Do not place objects on the power cord.  
Do not override or disable electrical or mechanical interlocks.  
Do not obstruct the ventilation openings.  
Never push objects of any kind into slots or openings on this equipment  
If any of the following conditions occur, switch off the power to the  
machine immediately and disconnect the power cord from the electrical  
outlet. Call an authorized local service representative to correct the  
problem.  
– The equipment emits unusual noise or odors.  
– The power cord is damaged or frayed.  
– A wall panel circuit breaker, fuse, or other safety device has been  
tripped.  
– Liquid is spilled into the copier/printer.  
– The equipment is exposed to water.  
– Any part of the equipment is damaged.  
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Disconnect Device  
The power cable is the disconnect device for this equipment. It is attached to  
the back of the machine as a plug-in device. To remove all electrical power  
from the equipment, disconnect the power cable from the electrical outlet.  
Laser Safety Information  
CAUTION: Use of controls, adjustments or performance of procedure  
other than those specified herein may result in hazardous light  
exposure.  
With specific regard to laser safety, the equipment complies with performance  
standards for laser product set by government, national and international  
agencies as a Class 1 laser product. It does not emit hazardous light, as the  
beam is totally enclosed during all phases of customer operation and  
maintenance.  
Operational Safety Information  
To ensure the continued safe operation of your Xerox equipment, follow these  
safety guidelines at all times.  
Do These:  
Always connect equipment to a correctly grounded power outlet. If in  
doubt, have the outlet checked by a qualified electrician.  
This equipment must be connected to a protective earth circuit.  
This equipment is supplied with a plug that has a protective earth pin. This  
plug will fit only into an earthed electrical outlet. This is a safety feature.  
To avoid risk of electric shock, contact your electrician to replace the  
electrical outlet if you are unable to insert the plug into it. Never use a plug  
that lacks an earth connection terminal to connect the product to an  
electrical outlet.  
Always follow all warnings and instructions that are marked on or supplied  
with the equipment.  
Always exercise care when moving or relocating equipment. Please  
contact your local Xerox Service Department, or your local support  
organization to arrange relocation of the product to a location outside of  
your building.  
Always locate the equipment in an area that has adequate ventilation, and  
the room for servicing. For minimum dimensions see Clearance Space on  
Always use materials and supplies specifically designed for your Xerox  
equipment. Use of unsuitable materials may result in poor performance.  
Always unplug this equipment from the electrical outlet before cleaning.  
Xerox PE220  
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Do Not Do These:  
Never use a plug that lacks an earth connection terminal to connect the  
product to an electrical outlet.  
Never attempt any maintenance function that is not specifically described  
in this documentation.  
This equipment should not be placed in a built-in installation unless proper  
ventilation is provided, please contact your Authorized local dealer for  
further information.  
Never remove covers or guards that are fastened with screws. There are  
no operator serviceable areas within these covers.  
Never locate the equipment near a radiator or any other heat source.  
Never push objects of any kind into the ventilation openings.  
Never override or "cheat" any of the electrical or mechanical interlock  
devices.  
Never operate the equipment if you notice unusual noises or odors.  
Disconnect the power cord from the electrical outlet and contact your local  
Xerox Service Representative or Service Provider immediately.  
Maintenance Information  
Do not attempt any maintenance procedure that is not specifically described  
in the documentation that is supplied with your copier/printer.  
Do not use aerosol cleaners. The use of cleaners that are not approved  
may cause poor performance of the equipment, and could create a  
dangerous condition.  
Use supplies and cleaning materials only as directed in this manual. Keep  
all of these materials out of the reach of children.  
Do not remove covers or guards that are fastened with screws. There are  
no parts behind these covers that you can maintain or service.  
Do not perform any maintenance procedures unless you have been  
trained to do them by an authorized local dealer or unless a procedure is  
specifically described in the user manuals.  
Ozone Safety Information  
This product will produce ozone during normal operation. The ozone  
produced is heavier than air and is dependent on copy volume. Providing the  
correct environmental parameters as specified in the Xerox installation  
procedure will ensure that the concentration levels meet safe limits.  
If you need additional information about ozone, please request the Xerox  
publication Ozone by calling 1-800-828-6571 in the United States and  
Canada. In other markets please contact your authorized local dealer or  
Service Provider.  
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Xerox PE220  
   
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For Consumables  
Store all consumables in accordance with the instructions given on the  
package or container.  
Keep all consumables away from the reach of children.  
Never throw toner, print cartridges or toner containers into an open flame.  
Radio Frequency Emissions  
United States, Canada, Europe, Australia/New Zealand  
NOTE: This equipment has been tested and found to comply with the limits  
for a class A digital device, pursuant to Part 15 of the FCC Rules. These  
limits are designed to provide reasonable protection against harmful  
interference when the equipment is operated in a commercial environment.  
This equipment generates, uses, and can radiate radio frequency energy  
and, if not installed and used in accordance with the instruction manual, may  
cause harmful interference to radio communications. Operation of this  
equipment a residential area is likely to cause harmful interference in which  
case the user will required to correct the interference at his own expense.  
Changes and modifications to this equipment not specifically approved by  
Xerox may void the user's authority to operate this equipment.  
Shielded interface cables must be used with this equipment to maintain  
compliance with FCC regulations in the United States and the  
Radiocommunications Act 1992 in Australia/New Zealand as applicable.  
Product Safety Certification  
This product is certified by the following Agency using the Safety standards  
listed.  
Agency  
Standard  
Underwriters Laboratories Inc.  
UL60950-1 1st (2003) (USA/  
Canada)  
Intertek ETL Semko  
IEC60950-1 Edition 1 (2001)  
This product was manufactured under a registered ISO9001 Quality system.  
Xerox PE220  
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Regulatory Information  
CE Mark  
The CE mark applied to this product symbolizes Xerox's declaration of  
conformity with the following applicable Directives of the European Union as  
of the dates indicated:  
January 1, 1995: Council Directive 72/23/EEC amended by Council directive  
93/68/EEC, approximation of the laws of the member states related to low  
voltage equipment.  
January 1, 1996: Council directive 89/336/EEC, approximation of the laws of  
the member states related to electromagnetic compatibility.  
March 9, 1999: Council Directive 99/5/EC, on radio equipment and  
telecommunications terminal equipment and the mutual recognition of their  
conformity.  
A full declaration of conformity, defining the relevant directives and referenced  
standards, can be obtained from your Authorized local dealer.  
WARNING: In order to allow this equipment to operate in proximity to  
Industrial Scientific and Medical (ISM) equipment, the external radiation  
from the ISM equipment may have to be limited or special mitigation  
measures taken.  
WARNING: This is a Class A product. In a domestic environment the  
product may cause radio frequency interference, in which case the user  
may be required to take adequate measures.  
WARNING: Shielded interface cables must be used with this product to  
maintain compliance with Council Directive 89/336/EEC.  
For Fax Function  
USA  
FAX Send Header Requirements:  
The telephone Consumer Protection Act of 1991 makes it unlawful for any  
person to use a computer or other electronic device, including a Fax machine,  
to send any message unless such message clearly contains in a margin at the  
top or bottom of each transmitted page or on the first page of the transmission,  
the date and time it is sent and an identification of the business or other entity,  
or other individual sending the message and the telephone number of the  
sending machine or such business, other entity or individual. (The telephone  
number provided may not be a 900 number or any other number for which  
charges exceed local or long distance transmission charges.)  
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Xerox PE220  
     
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In order to program this information into your FAX machine refer to Setting the  
Machine ID – page 2-14 and follow the steps provided. To enter the date and  
Data Coupler Information:  
This equipment complies with Part 68 of the FCC rules and the requirements  
adopted by the Administrative Council for Terminal Attachments (ACTA). On  
the rear of this equipment is a label that contains, among other information, a  
product identifier in the format US:AAAEQ##TXXXX. If requested, this  
number must be provided to the Telephone Company.  
A plug and jack used to connect this equipment to the premises wiring and  
telephone network must comply with the applicable FCC Part 68 rules and  
requirements adopted by the ACTA. A compliant telephone cord and modular  
plug is provided with this product. It is designed to be connected to a  
compatible modular jack that is also compliant. See installation instructions  
for details.  
You may safely connect the machine to the following standard modular jack:  
USOC RJ-11C using the compliant telephone line cord (with modular plugs)  
provided with the installation kit. See installation instructions for details.  
The Ringer Equivalence Number (or REN) is used to determine the number of  
devices that may be connected to a telephone line. Excessive RENs on a  
telephone line may result in the devices not ringing in response to an incoming  
call. In most but not all areas, the sum of RENs should not exceed five (5.0).  
To be certain of the number of devices that may be connected to a line, as  
determined by the total RENs, contact the local Telephone Company. For  
products approved after July 23, 2001, the REN for this product is part of the  
product identifier that has the format US:AAAEQ##TXXXX. The digits  
represented by ## are the REN without a decimal point (e.g., 03 is a REN of  
0.3). For earlier products, the REN is separately shown on the label.  
If this Xerox equipment causes harm to the telephone network, the Telephone  
Company will notify you in advance that temporary discontinuance of service  
may be required. But if advance notice isn't practical, the Telephone Company  
will notify the customer as soon as possible. Also, you will be advised of your  
right to file a complaint with the FCC if you believe it is necessary.  
The Telephone Company may make changes in its facilities, equipment,  
operations or procedures that could affect the operation of the equipment. If  
this happens the Telephone Company will provide advance notice in order for  
you to make necessary modifications to maintain uninterrupted service.  
If trouble is experienced with this Xerox equipment, for repair or warranty  
information, please contact the appropriate service center; details of which are  
displayed either on the machine or contained within the user guide. If the  
equipment is causing harm to the telephone network, the Telephone  
Company may request that you disconnect the equipment until the problem is  
resolved.  
Repairs to the machine should be made only by a Xerox representative or an  
authorized Xerox service agency. This applies at any time during or after the  
service warranty period. If unauthorized repair is performed, the remainder of  
Xerox PE220  
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the warranty period is null and void. This equipment must not be used on party  
lines. Connection to party line service is subject to state tariffs. Contact the  
state public utility commission, public service commission or corporation  
commission for information.  
If your office has specially wired alarm equipment connected to the telephone  
line, ensure the installation of this Xerox equipment does not disable your  
alarm equipment. If you have questions about what will disable alarm  
equipment, consult your Telephone Company or a qualified installer.  
CANADA  
NOTE: The Industry Canada label identifies certified equipment. This  
certification means that the equipment meets certain telecommunications  
network protective, operational and safety requirements as prescribed in the  
appropriate Terminal Equipment Technical Requirements document(s). The  
Department does not guarantee the equipment will operate to the users  
satisfaction.  
Before installing this equipment, users should ensure that it is permissible to  
be connected to the facilities of the local telecommunications company. The  
equipment must also be installed using an acceptable method of connection.  
The customer should be aware that compliance with the above conditions may  
not prevent degradation of service in some situations.  
Repairs to certified equipment should be coordinated by a representative  
designated by the supplier. Any repairs or alterations made by the user to this  
equipment, or equipment malfunctions, may give the telecommunications  
company cause to request the user to disconnect the equipment.  
Users should ensure for their own protection that the electrical ground  
connections of the power utility, telephone lines and internal metallic water  
pipe systems, if present, are connected together. This precaution may be  
particularly important in rural areas.  
CAUTION: Users should not attempt to make such connections  
themselves, but should contact the appropriate electric inspection  
authority, or electrician, as appropriate.  
NOTE: The Ringer Equivalence Number (REN) assigned to each terminal  
device provides an indication of the maximum number of terminals allowed to  
be connected to a telephone interface. The termination on an interface may  
consist of any combination of devices subject only to the requirement that the  
sum of the Ringer Equivalent Numbers of all of the devices does not exceed  
5.  
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Europe  
Certification to 1999/5/EC Radio Equipment &  
Telecommunications Terminal Equipment Directive  
This Xerox product has been self-certified by Xerox for pan-European single  
terminal connection to the analogue public switched telephone network  
(PSTN) in accordance with Directive 1999/5/EC.  
The product has been designed to work with the national PSTNs and  
compatible PBXs of the following countries:  
Austria  
Germany  
Greece  
Iceland  
Ireland  
Luxembourg  
Netherlands  
Norway  
Sweden  
Belgium  
Denmark  
France  
Italy  
Switzerland  
United Kingdom  
Finland  
Portugal  
Spain  
Czech Republic  
Hungary  
Poland  
Bulgaria  
Romania  
In the event of problems, you should contact your local Xerox representative  
in the first instance.  
This product has been tested to and is compliant with TBR21, a technical  
specification for terminal equipment for use on analogue-switched telephone  
networks in the European Economic Area.  
The product may be configured to be compatible with other country networks.  
Please contact your Xerox representative if it needs to be reconnected to  
another country's network.  
NOTE: Although this product can use either loop disconnect (pulse) or  
DTMF (tone) signaling it is recommended that it is set to use DTMF signaling.  
DTMF signaling provides reliable and faster call setup.  
Modification, connection to external control software or to external control  
apparatus not authorized by Xerox, will invalidate its certification.  
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Environmental Compliance  
USA  
Energy Star  
As an ENERGY STAR® partner, Xerox Corporation has determined that (the  
basic configuration of) this product meets the ENERGY STAR guidelines for  
energy efficiency.  
The ENERGY STAR and ENERGY STAR MARK are registered United States  
trademarks.  
The ENERGY STAR Office Equipment Program is a team effort between U.S.,  
European Union and Japanese governments and the office equipment  
industry to promote energy-efficient copiers, printers, fax, multifunction  
machine, personal computers, and monitors. Reducing product energy  
consumption helps combat smog, acid rain and long-term changes to the  
climate by decreasing the emissions that result from generating electricity.  
Xerox ENERGY STAR equipment is preset at the factory to enter a "low  
power" state and/or shut off completely after a specified period of use. These  
energy-saving features can reduce product energy consumption in half when  
compared to conventional equipment.  
Canada  
Environmental Choice  
Terra Choice Environmental Serviced, Inc. of Canada has verified that this  
product conforms to all applicable Environmental Choice EcoLogo  
requirements for minimized impact to the environment.  
As a participant in the Environmental Choice program, Xerox Corporation has  
determined that this product meets the Environmental Choice guidelines for  
energy efficiency.  
Environment Canada established the Environmental Choice program in 1988  
to help consumers identify environmentally responsible products and  
services. Copier, printer, digital press and fax products must meet energy  
efficiency and emissions criteria, and exhibit compatibility with recycled  
supplies. Currently, Environmental Choice has more than 1600 approved  
products and 140 licensees. Xerox has been a leader in offering EcoLogo  
approved products.  
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Illegal Copies  
USA  
Congress, by statute, has forbidden the reproduction of the following subjects  
under certain circumstances. Penalties of fine or imprisonment may be  
imposed on those guilty of making such reproductions.  
1. Obligations or Securities of the United States Government, such as:  
Certificates of Indebtedness National Bank Currency  
Coupons from Bonds  
Silver Certificates  
Federal Reserve Bank Notes  
Gold Certificates  
Treasury Notes  
United States Bonds  
Federal Reserve Notes  
Certificates of Deposit  
Fractional Notes  
Paper Money  
Bonds and Obligations of certain agencies of the government, such as  
FHA, etc  
Bonds. (U.S. Savings Bonds may be photographed only for publicity  
purposes in connection with the campaign for the sale of such bonds.)  
Internal Revenue Stamps. (If it is necessary to reproduce a legal  
document on which there is a canceled revenue stamp, this may be done  
provided the reproduction of the document is performed for lawful  
purposes.)  
Postage Stamps, canceled or uncanceled. (For philatelic purposes,  
Postage Stamps may be photographed, provided the reproduction is in  
black and white and is less than 75% or more than 150% of the linear  
dimensions of the original.)  
Postal money Orders.  
Bills, Checks, or Draft of money drawn by or upon authorized officers of the  
United States.  
Stamps and other representatives of value, of whatever denomination,  
which have been or may be issued under any Act of Congress.  
2. .Adjusted Compensation Certificates for Veterans of the World Wars.  
3. Obligations or Securities of any Foreign Government, Bank, or  
Corporation.  
4. Copyrighted materials, unless permission of the copyright owner has  
been obtained or the reproduction falls within the "fair use" or library  
reproduction rights provisions of the copyright law. Further information of  
these provisions may be obtained from the Copyright Office, Library of  
Congress, Washington, D.C. 20559. Ask for Circular R21.  
5. Certificates of Citizenship or Naturalization. (Foreign Naturalization  
Certificates may be photographed.)  
6. Passports. (Foreign Passports may be photographed.)  
Xerox PE220  
1-19  
 
1
Welcome  
7. Immigration Papers.  
8. Draft Registration Cards.  
9. Selective Service Induction Papers that bear any of the following  
Registrant's information:  
Earnings or Income  
Dependency Status  
Court Record  
Previous military service  
Physical or mental condition  
Exception: United States military discharge certificates may be  
photographed.  
10. Badges, Identification Cards, Passes, or Insignia carried by military  
personnel, or by members of the various Federal Departments, such as  
FBI, Treasury, etc. (unless photograph is ordered by the head or such  
department or bureau.)  
Reproducing the following is also prohibited in certain states:  
Automobile Licenses - Drivers' Licenses - Automobile Certificates of Title.  
The above list is not all inclusive, and no liability is assumed for its  
completeness or accuracy. In case of doubt, consult your attorney.  
Canada  
Parliament, by statute, has forbidden the reproduction of the following  
subjects under certain circumstances. Penalties of fine or imprisonment may  
be imposed on those guilty of making such reproductions.  
1. Current bank notes or current paper money.  
2. Obligations or securities of a government or bank.  
3. Exchequer bill paper or revenue paper.  
4. The public seal of Canada or of a province, or the seal of a public body or  
authority in Canada, or of a court of law.  
5. Proclamations, orders, regulations or appointments, or notices thereof  
(with intent to falsely cause same to purport to have been printed by the  
Queen's Printer for Canada, or the equivalent printer for a province).  
6. Marks, brands, seals, wrappers or designs used by or on behalf of the  
Government of Canada or of a province, the government of a state other  
than Canada or a department, board, Commission or agency established  
by the Government of Canada or of a province or of a government of a  
state other than Canada.  
7. Impressed or adhesive stamps used for the purpose of revenue by the  
Government of Canada or of a province or by the government of a state  
other than Canada.  
1-20  
Xerox PE220  
1
Welcome  
8. Documents, registers or records kept by public officials charged with the  
duty of making or issuing certified copies thereof, where the copy falsely  
purports to be a certified copy thereof.  
9. Copyrighted material or trademarks of any manner or kind without the  
consent of the copyright or trademark owner.  
The above list is provided for your convenience and assistance, but it is not  
all-inclusive, and no liability is assumed for its completeness accuracy. In  
case of doubt, consult your solicitor.  
Other countries  
Copying certain documents may be illegal in your country. Penalties of fine or  
imprisonment may be imposed on those found guilty of making such  
reproductions.  
Currency notes  
Bank notes and cheques  
Bank and government bonds and securities  
Passports and identification cards  
Copyright material or trademarks without the consent of the owner  
Postage stamps and other negotiable instruments  
This list is not inclusive and no liability is assumed for either its completeness  
or accuracy. In case of doubt, contact your legal counsel.  
Xerox PE220  
1-21  
1
Welcome  
Product Recycling and Disposal  
If you are managing the disposal of your Xerox product, please note that the  
product contains lead, mercury, and other materials whose disposal may be  
regulated due to environmental considerations in certain countries or states.  
The presence of lead and mercury is fully consistent with global regulations  
applicable at the time that the product was placed on the market.  
European Union  
WEEE Directive 2002/96/EC  
Some equipment may be used in both a domestic/household and a  
professional/ business application.  
Domestic/Household Environment  
Application of this symbol on your equipment is confirmation that you should  
not dispose of the equipment in the normal household waste stream.  
In accordance with European legislation, end of life electrical and electronic  
equipment subject to disposal must be segregated from household waste.  
Private households within EU member states may return used electrical and  
electronic equipment to designated collection facilities free of charge. Please  
contact your local disposal authority for information.  
In some member states, when you purchase new equipment, your local  
retailer may be required to take back your old equipment free of charge.  
Please ask you retailer for information.  
Professional/Business Environment  
Application of this symbol on your equipment is confirmation that you must  
dispose of this equipment in compliance with agreed national procedures.  
In accordance with European legislation, end of life electrical and electronic  
equipment subject to disposal must be managed within agreed procedures.  
Prior to disposal, please contact your local dealer or Xerox representative for  
end of life takeback information.  
Mercury Safety  
LAMP(S) INSIDE THIS PRODUCT CONTAIN MERCURY AND MUST BE  
RECYCLED OR DISPOSED OF ACCORDING LOCAL, STAT OR FEDERAL  
LAWS. For details see lamprecylce.org, eiae.org or call 1-800-ASK-Xerox.  
Hg  
1-22  
Xerox PE220  
 
2
Getting Started  
Unpacking the machine  
1. Remove the machine and all accessories from the packing carton. Make  
sure that the machine has been packed with the following items:  
NOTE: The appearance of the power cord and the telephone line cord may  
differ depending on your country’s specifications. The Power Cord must be  
plugged into a grounded power socket.  
NOTE: The CD-ROMs contain the Xerox printer driver, scan drivers,  
software, User Guide, and ControlCentre.  
NOTE: Components may differ from country to country. You should use the  
telephone line cord which is supplied with your machine. If you are replacing  
it with another vendor’s, it should be AWG #26 or larger telephone line cord.  
2-2  
Xerox PE220  
 
2
GettingStarted  
2. Remove the packing tape from the front, back, and sides of the machine.  
Tape  
Selecting a Location  
Select a level, stable place with adequate space for air circulation around the  
machine. Allow extra space for opening doors and trays.  
The area should be well-ventilated and away from direct sunlight or sources  
of heat, cold, and humidity. Do not set the machine close to the edge of a desk  
or table.  
Clearance Space  
The diagram shows the space that  
should be left around the machine for  
access and ventilation.  
Xerox PE220  
2-3  
     
2
Getting Started  
Installing the Smart Kit ® Print Cartridge  
1. Open the front door.  
2. Remove the Smart Kit ®  
Print Cartridge from it’s bag and  
remove the paper protecting the  
cartridge by pulling the packing tape.  
3. Gently rock the cartridge 5 or 6 times to  
distribute the toner. This will loosen the  
toner and make sure that you get the  
maximum copies from the cartridge.  
NOTE: If toner gets on your clothing, wipe it  
off with a dry cloth and wash clothing in cold  
water. Hot water sets toner into fabric.  
CAUTION: To prevent damage, do not expose the Smart Kit ® Print  
Cartridge to light for more than a few minutes. Cover it with a piece of  
paper if left exposed for more than a few minutes.  
CAUTION: Do not touch the green underside of the Smart Kit ® Print  
Cartridge. Use the handle on the cartridge when lifting the cartridge to  
avoid touching this area.  
2-4  
Xerox PE220  
   
2
GettingStarted  
4. Unfold the Smart Kit ® Print  
Cartridge handle. Hold the  
handle and insert the  
cartridge into the machine  
until it snaps into place.  
NOTE: When inserting or  
removing the Smart Kit ® Print  
Cartridge take care not to  
scratch it against the machine  
frame. This will damage the  
cartridge and may produce  
marks on the copies.  
5. Close the front door. If the  
door is not firmly closed,  
printing errors may occur.  
NOTE: When printing text at 5%  
coverage, you can expect a print  
cartridge life of approximately  
3,000 pages. (1,000 pages for  
the print cartridge that is shipped  
with the machine.)  
Xerox PE220  
2-5  
2
Getting Started  
Loading Paper  
The tray can hold a maximum of 150 sheets of 20 lb (75 g/m2) plain paper.  
1. Pull the tray toward you to open.  
2. Squeeze the rear guide and pull  
it out to extend the tray.  
3. Fan the edges of the paper stack  
to separate the pages. Gently tap  
the stack on a flat surface to  
even up the edges.  
4. Load paper into the tray to  
register at the rear, left corner of  
the tray. Make sure that all four  
corners lay flat in the tray.  
NOTE: Do not put too much paper in  
the tray. Over filling the tray may  
cause paper jams.  
2-6  
Xerox PE220  
   
2
GettingStarted  
5. Squeeze the rear guide and side guide and move them so that they just  
touch the edge of the paper stack.  
NOTE: Do not push the guides hard  
against the paper stack to cause the  
stack to bend. If you do not adjust the  
paper side guide correctly, paper jams  
may occur.  
Xerox PE220  
2-7  
2
Getting Started  
Making Connections  
1. Plug one end of the supplied  
telephone line cord into the LINE  
jack on the machine and the  
other end into the telephone wall  
socket.  
NOTE: If you want to use your  
machine to receive both faxes and  
voice calls, you will need to connect  
a telephone and/or answering  
machine to your machine.  
To the wall socket  
2. Plug the cord of your extension  
phone or answering machine into  
the EXT. jack.  
To an extension phone or  
answering machine  
For Users in the UK:  
UK users should plug the cord of  
the extension phone into the  
supplied TAM lead and plug the  
cord of the TAM lead into the  
EXT. jack on the back of the  
machine.  
NOTE: Use the TAM lead and the  
telephone line cord supplied with  
your machine.  
In the United Kingdom, if a three-wire  
type (SHUNT-wire, older equipment)  
telephone or answering machine is  
TAM lead  
2-8  
Xerox PE220  
       
2
GettingStarted  
connected to the EXT. jack on the machine, the external equipment will fail to  
ring when receiving an incoming call as the machine is designed to operate  
with the latest technology. To prevent this incompatibility, use two-wire (newer  
equipment) telephones or answering machines.  
For Users in Germany  
For Users in France  
Xerox PE220  
2-9  
2
Getting Started  
3. Connect a USB cable to the USB port on your machine. Connect to the  
USB port on your computer.  
4. If you want to use a parallel printer cable, purchase only an IEEE-1284  
compliant parallel cable and connect it to the parallel connector on your  
machine.  
Push the metal clips down to fit inside the notches on the cable plug and  
then to the parallel port on your computer.  
NOTE: You only need to connect one of the cables mentioned above. Do not  
use the parallel and the USB cables at the same time.  
If you are using a USB cable, you must be running Windows 98/Me/2000/XP,  
Macintosh 10.3 or later, or Linux.  
2-10  
Xerox PE220  
       
2
GettingStarted  
Switching On the Machine  
1. Plug one end of the supplied  
power cord into the AC socket  
on the machine and the other  
end into a properly grounded AC  
outlet.  
2. Press the power switch to turn  
the machine on. “Warming Up  
Please Wait” appears on the  
display indicating that the  
machine is now on.  
To view your display text in  
another language, see Changing  
To the AC outlet  
WARNING: The fusing area  
inside the machine is hot. Be careful not to touch hot surfaces when  
accessing this area.  
CAUTION: Do not disassemble the machine with power on. If you do,  
you may receive an electric shock.  
Xerox PE220  
2-11  
   
2
Getting Started  
Installing Printer Software  
NOTE: You must install software using the supplied CD-ROM after you have  
set up your machine and connected it to your computer. For details, see  
Chapter 5, Printing.  
The CD-ROM provides you with the following software:  
Programs for Windows  
To use your machine as a printer and scanner in Windows, you must install  
the MFP driver. You can install some or all the following components:  
Printer driver- Use this driver to take full advantage of your printer’s  
features.  
Scan driver- TWAIN and Windows Image Acquisition (WIA) driver is  
available for scanning documents on your machine.  
ControlCentre Use this program to create phonebook entries and configure  
-
the destination of the scan button. You can also update the firmware of the  
machine.  
Macintosh Driver  
You can print and scan to and from Macintosh operating systems using your  
machine.  
Linux Driver  
You can print and scan to and from Linux operating systems using your  
machine.  
System Requirements  
Your machine supports following operating system.  
Windows 98/Me/NT 4.0/2000/XP  
The following table shows Windows requirements.  
Item  
Requirements  
Recommended  
CPU  
Windows 98/Me/NT  
4.0/2000  
Pentium II 400 MHz or Pentium III 933  
higher MHz  
Windows XP  
Pentium III 933 MHz or Pentium IV 1  
higher  
GHz  
RAM  
Windows 98/Me/NT  
4.0/2000  
64 MB or higher  
128 MB  
Windows XP  
128 MB or higher  
256 MB  
2-12  
Xerox PE220  
     
2
GettingStarted  
Item  
Requirements  
Recommended  
Free disk  
space  
Windows 98/Me/NT  
4.0/2000  
300 MB or higher  
1 GB  
Windows XP  
5.0 or higher  
1 GB or higher  
5 GB  
5.5  
Internet  
Explorer  
Macintosh 10.3 or later - See Chapter 5, Printing  
Various Linux - See Chapter 5, Printing.  
Printer Driver Features  
Your printer drivers support the following standard features:  
Paper source selection  
Paper size, orientation and media type  
Number of copies  
The following table lists a the features supported by your printer drivers.  
Printer Driver  
Feature  
Win 98/Me/  
Linux  
Macintosh  
NT4.0/2000/XP  
Toner Save  
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
N
Y
N
Y
N
Y
N
N
N
Print quality option  
Poster printing  
Multiple pages per sheet (N-up)  
Fit to page printing  
Scale printing  
Y
N
Y(2,4)  
Y
Y
N
N
N
Watermark  
Overlay  
Print order  
NOTE: For details about installing software and using its features, see  
Chapter 5, Printing.  
Xerox PE220  
2-13  
 
2
Getting Started  
Changing the Display Language and Country  
Setting Language  
To change the language that displays on the control panel, follow these steps:  
1. Press Menu until “Machine Setup” appears on the top line of the display.  
2. Press the scroll button ( or ) until “Language” appears on the bottom  
line of the display.  
3. Press Enter. The current setting appears on the bottom line of the  
display.  
4. Press the scroll button ( or ) until the language you want appears on  
the display.  
5. Press Enter to save the selection.  
6. To return to Standby mode, press Stop/Clear.  
Setting Country  
1. Press Menu until “Machine Setup” appears on the top line of the display.  
2. Press the scroll button ( or ) until “Select Country” appears on the  
bottom line of the display.  
3. Press Enter. The current setting appears on the bottom line of the  
display.  
4. Press the scroll button ( or ) until your country appears on the display.  
5. Press Enter to save the selection.  
6. To return to Standby mode, press Stop/Clear.  
NOTE: Changing the country clears the memory.  
Setting the Machine ID  
In some countries, you are required by law to indicate your fax number on any  
fax you send. The Machine ID, containing your telephone number and name  
(or company name), will be printed at the top of each page sent from your  
machine.  
1. Press Menu until “Machine Setup” appears on the top line of the display.  
The first available menu item, “Machine ID”, displays on the bottom line.  
2. Press Enter. The display asks you to enter the fax number.  
3. If there is a number already set, the number appears.  
4. Enter your fax number using the number keypad.  
2-14  
Xerox PE220  
       
2
GettingStarted  
NOTE: If you make a mistake while entering numbers, press the button to  
delete the last digit.  
5. Press Enter when the number on the display is correct. The display asks  
you to enter an ID.  
6. Enter your name or the company name using the number keypad.  
7. You can enter alphanumeric characters using the number keypad, and  
include special symbols by pressing the 0 button.  
8. For details on how to use the number keypad to enter alphanumeric  
9. If you want to enter the same letter or number in succession (e.g. SS,  
AA, 777), enter one digit, move the cursor by pressing the button and  
enter the next digit.  
10. If you want to insert a space in the name, you can also use the button  
to move the cursor to skip the position.  
11. Press Enter when the name on the display is correct.  
12. To return to Standby mode, press Stop/Clear.  
Entering Characters Using the Number Keypad  
As you perform various tasks, you need to enter names and numbers. For  
example, when you set up your machine, you enter your name (or your  
company’s name) and telephone number. When you store one or two digit  
speed dial or group dial numbers, you may also enter the corresponding  
names.  
To enter alphanumeric characters:  
1. When you are prompted to enter a letter, locate the button  
labeled with the character you want. Press the button until  
the correct letter appears on the display.  
For example, to enter the letter O, press 6, labeled with  
“MNO”.  
Each time you press 6, the display shows a different letter,  
M, N, O, and finally 6.  
You can enter special characters, such as space, plus sign, and etc. For  
2. To enter additional letters, repeat step 1.  
If the next letter is printed on the same button, move the cursor by  
pressing the button and then press the button labeled with the letter you  
want. The cursor will move to the right and the next letter will appear on  
the display.  
You can enter a space by pressing 1 twice, and by using the cursor button.  
3. When you finish entering letters, press Enter.  
Xerox PE220  
2-15  
   
2
Getting Started  
Keypad Letters and Numbers  
Key  
Assigned numbers, letters, or characters  
1
2
3
4
5
6
7
8
9
0
1
Space  
A
D
G
J
B
E
H
K
N
Q
U
C
F
I
2
3
4
L
5
M
P
T
O
6
R
V
Y
,
S
7
9
8
W
X
Z
+
-
.
/
*
#
&
0
Changing Numbers or Names  
If you make a mistake while entering a number or name, press the button to  
delete the last digit or character. Then enter the correct number or character.  
Inserting a Pause  
With some telephone systems, you must dial an access code (9, for example)  
and listen for a second dial tone. In such cases, you must insert a pause in the  
telephone number.  
To insert a pause, press Redial/Pause at the appropriate place while entering  
the telephone number. A “” appears on the display at the corresponding  
location.  
Setting the Date and Time  
When you turn the machine on for the first time, the display prompts you to  
enter the current date and time. After entering, it will not appear again.  
NOTE: When turning on the machine after it has been off for a long time, you  
need to reset date and time.  
1. Press Menu until “Machine Setup” appears on the top line of the display.  
2. Press the scroll button ( or ) to display “Date & Time” on the bottom  
line and press Enter.  
2-16  
Xerox PE220  
     
2
GettingStarted  
3. Enter the correct time and date using the number keypad.  
Unit  
Range  
Month  
01 - 12  
01 - 31  
Day  
Year  
Hour  
Required four digits  
01 - 12 (12 hour mode)  
00 - 23 (24 hour mode)  
Minute  
00 - 59  
NOTE: The date format may differ from country to country.  
You can also use the scroll button ( or ) to move the cursor under the  
digit you want to correct and enter a new number.  
4. To select “AMor “PMfor 12-hour format, press the  
or  
button.  
5. When the cursor is not under the AM or PM indicator, pressing the  
or  
button immediately moves the cursor to the indicator.  
6. You can change the clock mode to 24-hour format (e.g. 01:00 PM as  
7. Press Enter when the time and date on the display is correct.  
8. To return to Standby mode, press Stop/Clear.  
Changing the Clock Mode  
You can set your machine to display the current time using either a 12-hour or  
24-hour format.  
1. Press Menu until “Machine Setup” appears on the top line of the display.  
2. Press the scroll button ( or ) until you see “Clock Mode” on the bottom  
line and press Enter.  
3. The clock mode currently set for the machine displays.  
4. Press the scroll button ( or ) to select the other mode and then press  
Enter to save the selection.  
5. To return to Standby mode, press Stop/Clear.  
Xerox PE220  
2-17  
 
2
Getting Started  
Setting the Paper Size and Type  
After loading paper in the tray, you need to set the paper size and type using  
the control panel buttons. These settings will apply to copy and fax modes. For  
PC-printing, you need to select the paper size and type in the print driver you  
use on your PC.  
1. Press Menu. The display shows “Paper Setting” on the top line of the  
display.  
2. Press the scroll button ( or ) to display “Paper Size” on the bottom line  
and press Enter to access the menu item.  
3. Use the scroll button ( or ) to find the paper size you are using and  
press Enter to save it.  
4. Press the button to scroll to “Paper Type” and press Enter to access  
the menu item.  
5. Use the scroll button ( or ) to find the paper type you are using and  
press Enter to save it.  
6. To return to Standby mode, press Stop/Clear.  
Setting Sounds  
You can control the following sounds:  
Speaker: You can turn on or off the sounds from the telephone line through  
the speaker, such as the dial tone or a fax tone. With this option set to  
“Comm.” the speaker is on until the remote machine answers.  
Ringer: You can adjust the ringer volume.  
Key Sound: With this option set to “On” a key tone sounds each time a  
key is pressed.  
Alarm Sound: You can turn the alarm sound on or off. With this option set  
to “On” an alarm tone sounds when an error occurs or fax communication  
ends.  
You can adjust the volume level using the Manual Dial button.  
Speaker, Ringer, Key Sound, and Alarm Sound  
1. Press Menu until “Sound/Volume” appears on the top line of the display.  
2. Press the scroll button ( or ) to scroll through the options. Press Enter  
when you see the desired sound option.  
3. Press the scroll button ( or ) to display the desired status or volume for  
the option you have selected.  
You will see the selection on the bottom line of the display.  
2-18  
Xerox PE220  
                 
2
GettingStarted  
For the ringer volume, you can select “Off”, “Low”, “Med”, and “High”.  
Setting “Off” means that the ringer does not sound. The machine works  
normally even if the ringer is turned off.  
4. Press Enter to save the selection. The next sound option appears.  
5. If necessary, repeat steps 2 through 4.  
6. To return to Standby mode, press Stop/Clear.  
Speaker Volume  
1. Press Manual Dial. A dial tone sounds from the speaker.  
2. Press the scroll button ( or ) until you hear the volume you want. The  
display shows the current volume level.  
3. Press Manual Dial to save the change and return to Standby mode.  
NOTE: You can adjust the speaker volume only when the telephone line is  
connected.  
Xerox PE220  
2-19  
 
2
Getting Started  
Using the Save Modes  
Toner Save Mode  
Toner Save mode allows your machine to use less toner on each page.  
Activating this mode extends the life of the Smart Kit ® Print Cartridge beyond  
what one would experience in the normal mode, but it reduces print quality.  
NOTE: When PC-printing, you can also turn on or off the toner save mode in  
the printer properties. For details, see Chapter 5, Printing.  
Power Save Mode  
Power Save mode allows your machine to reduce power consumption when it  
is not in use. You can turn this mode on and select a length of time for which  
the machine waits after a job is printed before it switches to a reduced power  
state.  
1. Press Menu until “Machine Setup” appears on top line of the display.  
2. Press the scroll button ( or ) until “Power Save” appears on the bottom  
line. Press Enter.  
3. Press the scroll button ( or ) to display “On” on the bottom line and  
press Enter.  
Selecting “Off” means that the power save mode is deactivated.  
4. Press the scroll button ( or ) until the time setting you want appears.  
The available options are 5, 15, 30, 60 and 120 (minutes).  
5. Press Enter to save the selection.  
6. To return to Standby mode, press Stop/Clear.  
2-20  
Xerox PE220  
   
3
PaperHandling  
3Paper Handling  
This chapter explains how to select print materials and load them into your  
machine.  
This chapter includes:  
Xerox PE220  
3-1  
 
3
Paper Handling  
Selecting Print Materials  
You can print on a variety of print materials, such as plain paper, envelopes,  
labels, and transparencies. Always use print materials that meet the  
guidelines for use with this machine. See Paper Specifications on page 10-6.  
To get the best possible print quality, use only high-quality copier-grade paper.  
When you choose print materials, consider the following:  
Size: You can use any size paper that fits easily within the paper adjusters  
of the tray.  
Weight: 16 ~ 24 lb (60 to 90 g/m2) for the tray when feeding multiple  
pages, and 16 ~ 43 lb (60 to 165 g/m2) for the manual tray and the tray  
when feeding a single page.  
Brightness: Some papers are whiter than others and produce sharper,  
more vibrant images.  
Surface smoothness: The smoothness of the paper affects how crisp the  
printing looks on the paper.  
CAUTION: Using print materials that do not conform to the  
specifications listed on page 10-6 may cause problems that may require  
service. This service is not covered by the warranty or service  
agreements.  
Paper Type, Input Sources, and Capacities  
Input Tray/Capacity  
Paper Type  
Tray  
Manual Tray  
Plain paper  
Envelopes  
Labels  
150  
1
1
1
1
1
1
1
Transparencies  
Card stock  
1
1
NOTE: If you experience excessive jamming, load one sheet at a time  
through the tray or manual tray.  
NOTE: Maximum capacity may differ depending on media weight, thickness,  
and environmental conditions.  
3-2  
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PaperHandling  
Guidelines for Paper and Special Materials  
When selecting or loading paper, envelopes, or other special material, keep  
these guidelines in mind:  
Always use paper and other materials that conform with the specifications  
Attempting to print on damp, curled, wrinkled, or torn paper can cause  
paper jams and poor print quality.  
Use only high quality copier grade paper for the best print quality.  
Avoid paper with embossed lettering, perforations, or a texture that is too  
smooth or too rough. Paper jams may occur.  
Store paper in its wrapper until you are ready to use it. Place cartons on  
pallets or shelves, not on the floor. Do not place heavy objects on top of  
the paper, whether it is packaged or unpackaged. Keep it away from  
moisture, or other conditions that can cause it to wrinkle or curl.  
Store unused materials at temperatures between 15 oC and 30 oC (59 oF  
to 86 oF). The relative humidity should be between 10 % and 70 %.  
During storage, you should use a moisture-proof wrap, such as a plastic  
container or bag, to prevent dust and moisture from contaminating your  
paper.  
Load special paper types one sheet at a time through the manual tray or  
the paper tray to avoid paper jams.  
Only use materials specifically recommended for use in laser printers.  
To prevent special materials, such as transparencies and label sheets  
from sticking together, remove them as they print out.  
For envelopes:  
– Use only well-constructed envelopes with sharp and well creased folds.  
– Do not use envelopes with clasps and snaps.  
– Do not use envelopes with windows, coated lining, self-adhesive seals,  
or other synthetic materials.  
– Do not use damaged or poorly made envelopes.  
– Only use envelopes recommended for laser printers.  
– Do not feed stamped envelopes.  
For transparencies:  
– Place them on a flat surface after removing them from the machine.  
– Do not leave a transparency in the tray for long periods of time. Dust and  
dirt may accumulate, resulting in spotty printing.  
– To avoid smudging caused by fingerprints, handle them carefully.  
– To avoid fading, do not expose printed transparencies to prolonged  
sunlight.  
– Only use transparencies recommended for use in laser printers.  
– Ensure that transparencies are not wrinkled, curled, or have any torn  
edges.  
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3
Paper Handling  
For labels:  
– Verify that their adhesive material can tolerate a fusing temperature of  
200 oC (392 o F) for 0.1 second.  
– Make sure that there is no exposed adhesive material between them.  
Exposed areas can cause labels to peel off during printing, which can  
cause paper jams. Exposed adhesive can also cause damage to  
machine components.  
– Do not load a sheet of labels through the machine more than once. The  
adhesive backing is designed for one pass through the machine.  
– Do not use labels that are separating from the backing sheet or are  
wrinkled, bubbled or otherwise damaged.  
– Only use labels recommended for laser printers.  
For Card Stock or Custom-sized materials:  
– Postcards, 3.5 x 5.8 in. (89 x 148 mm) cards and other custom-sized  
materials can be printed with this printer. The minimum size is 3 x 5 in.  
(76 x 127 mm) and the maximum size is 8.5 x 14 in. (216 x 356 mm)  
– Always insert the short-edge into the tray first. If you want to print in  
landscape mode, make this selection through your software. Inserting  
paper long-edge first may cause a paper jam.  
– Do not print on media smaller than 3 in. (76 mm) wide or 5 in. (127 mm)  
long.  
For preprinted paper:  
– Letterheads must be printed with heat-resistant ink that will not melt,  
vaporize, or release hazardous emissions when subjected to the  
printer’s fusing temperature of 200 °C (392 °F) for 0.1 second.  
– Ink on letterheads must be non-flammable and should not adversely  
affect any printer rollers.  
– Forms and letterheads should be sealed in a moisture-proof wrapping to  
prevent changes during storage.  
– Before you load preprinted paper as forms and letterheads, verify that  
the ink on the paper is dry. During the fusing process, wet ink can come  
off preprinted paper.  
Do not use Carbonless paper and Tracing paper. Use of these types of  
paper could result in chemical smells and could damage your machine.  
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3
PaperHandling  
Loading Paper  
Proper paper loading helps prevent paper jams and ensure trouble-free  
printing. Do not remove the paper in the tray while a job is printing. Doing so  
page 3-2 for acceptable paper size and capacity for the tray.  
Using the Paper Tray  
The paper tray holds 150 sheets of paper.  
For details about loading paper in the tray, see Loading Paper on page 2-6.  
To use the special material like envelope, label or card, remove the stack of  
plain paper and load one sheet of special material into the tray.  
Using the Manual Tray  
When you print a document using your PC and want to check the print quality  
after each page is printed, load the paper in the manual tray and select  
Manual Feed for Source from the print driver.  
1. Load the print material into the  
tray. If there is a print side to the  
paper it should be face up.  
Push the print material firmly into  
the manual tray.  
2. Adjust the paper guide against  
the print material without bending  
the material.  
3. Select Manual Feed for Source  
from the software application,  
and then select the correct paper  
size and type. For details, see  
Chapter 5, Printing.  
4. Send the job to the printer.  
5. On the machine the display shows “Add Paper & Press Start”. Press  
Start on the machine to start feeding. Printing is started.  
6. If you have multiple pages to be printed, the display shows “Add Paper &  
Press Start” again. Load the next sheet and press Start.  
Repeat this step for every page to be printed.  
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Paper Handling  
NOTE:  
If you experience jams with card stock feeding, turn the paper over and try  
again.  
Manually loading paper and pressing Start to start feeding is only  
available with PC printing.  
Because the Manual Feed mode does not print jobs automatically and  
continuously, incoming faxes are stored in memory instead of printing  
immediately.  
When you press Stop/Clear in the Manual Feed mode, the print job in  
progress is canceled.  
Copy Output Tray  
The machine has a paper output tray  
that holds 50 sheets of 20lb (75 g/m2)  
paper. The output tray collects printed  
paper face down, in the order in which  
the sheets were printed.  
NOTE: Pull the paper output  
extension out so that the output does  
not drop out of the tray.  
Paper  
output extension  
3-6  
Xerox PE220  
 
4
Copying  
4Copying  
This chapter gives you step-by-step instructions for copying documents.  
This chapter includes:  
NOTE: You need to press Copy to activate Copy mode.  
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4
Copying  
Making Copies  
Loading Paper for Copying  
The instructions for loading copy materials are the same whether you are  
printing, faxing, or copying. For further details, see Loading Paper on page 2-6  
NOTE: For copying, you can only use Letter, A4, Legal, Folio, Executive, B5,  
A5, or A6 sized print materials.  
Preparing a Document  
You can use the document glass or the Automatic Document Feeder (ADF) to  
load an original document for copying, scanning, and sending a fax. Using the  
ADF, you can load up to 30 documents (20 lb, 75 g/m2) for one job. You can,  
of course, place only one sheet at a time on the document glass.  
When you use the ADF:  
NOTE:  
Do not load documents smaller than 5.6 x 5.8 inches (142 x 148 mm) or  
larger than 8.5 x 14 inches (216 x 356 mm).  
Do not attempt to feed the following types of documents:  
– carbon-paper or carbon-backed paper  
– coated paper  
– onion skin or thin paper  
– wrinkled or creased paper  
– curled or rolled paper  
– torn paper  
Remove all staples and paper clips before loading documents.  
Make sure any glue, ink, or correction fluid on the paper is completely dry  
before loading documents.  
Do not load documents that include different sizes or weights of paper.  
Do not load booklets, pamphlets, transparencies, or documents having  
other unusual characteristics.  
If you wish to copy any of the documents listed here, use the Document Glass.  
4-2  
Xerox PE220  
       
4
Copying  
Making Copies on the Document Glass  
1. Lift and open the document cover.  
2. Place the document face down  
on the document glass and align it  
at the top left corner of the glass.  
NOTE: Make sure that no documents  
are in the ADF (Automatic Document  
Feeder). If a document is detected in  
the ADF, the machine gives it priority  
over the document on the document  
glass.  
3. Close the document cover.  
NOTE:  
Lower the document cover gently to avoid damage to the machine or  
personal injury.  
If you leave the cover open while copying you may affect copy quality and  
toner consumption.  
If you are copying a page from a book or magazine, leave the cover open.  
4. Press the Copy button to enter the copy mode.  
5. Select the copy settings including number of copies, copy size,  
brightness, and original type, by using the control panel buttons. See  
To clear the settings, use the Stop/Clear button.  
6. If necessary, you can use special copy features, such as Poster, Auto Fit,  
Clone, and ID Card copying.  
7. Press Start to begin copying. The display shows the copy processing.  
NOTE:  
You can cancel the copy job during an operation. Press Stop/Clear, and  
the copying will stop.  
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4
Copying  
Dust on the document glass may cause black spots on the printout.  
Always keep it clean. See Cleaning the Scan Unit on page 8-5.  
To get the best scan quality, especially for colored or gray-scaled images,  
use the document glass.  
Making Copies from the Automatic Document Feeder  
1. Load the document face up  
into the ADF (Automatic  
Document Feeder). You can  
insert up to 30 sheets at a  
time. Make sure that the  
bottom of the document  
stack matches the paper  
size marked on the  
document tray.  
2. Adjust the document guides  
to the document size.  
3. Select the copy settings  
including number of copies,  
copy size, brightness, and  
original type, by using the  
control panel buttons. See  
4. To clear the settings, use  
the Stop/Clear button.  
5. If necessary, you can use  
special copy features, such  
as Collate and 2 or 4 Up  
copying.  
6. Press Start to begin copying.  
The display shows the copy processing.  
NOTE: Dust on the ADF glass may cause black lines on the printout. Always  
keep the ADF glass clean. See Cleaning the Scan Unit on page 8-5.  
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4
Copying  
Selecting Copy Options  
Basic Copy Features  
The buttons on the control panel let you select all basic copy options:  
brightness, document type, copy size, and copy quantity. Set the following  
options for the current copy job before pressing Start to make copies.  
NOTE: If you press Stop/Clear while setting the copy options, all of the  
options you have set for the current copy job will be canceled and returned to  
their default status. The settings will automatically return to their default  
status after the machine completes the copy job in progress.  
Lighten/Darken  
If you have an original document containing faint markings or dark images,  
you can adjust the brightness to make a copy that is easier to read.  
To adjust the brightness, press Lighten/Darken.  
You can choose from the following contrast modes:  
Lighten: will make the copies lighter than the original document. This  
works well with dark print.  
Normal: will make the copies look the same as the original document.  
This works well with standard typed or printed documents.  
Darken: will make the copies darker than the original document. This  
works well with light print or faint pencil markings.  
Original Type  
The Original Type setting is used to improve the copy quality by selecting the  
document type for the current copy job.  
To select the document type, press Original Type.  
You can choose from the following image modes:  
Text: Use for documents containing mostly text.  
Photo & Text: Use for documents with mixed text and photographs.  
Photo: Use when the originals are photographs.  
NOTE: When you copy a document containing color on the background,  
such as a newspaper or a catalog, the background will appear on your copy.  
If you want to reduce the background, change the Lighten/Darken setting to  
Lighten and/or the Original Type setting to Text.  
Xerox PE220  
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4
Copying  
Reduce/Enlarge  
Using the Reduce/Enlarge button will reduce or enlarge the size of a copied  
image from 25% to 400% when you copying from the document glass or from  
25% to 100% from the ADF.  
To select from the predefined copy sizes:  
1. Press Reduce/Enlarge.  
The default setting appears on the bottom line of the display.  
2. Press Reduce/Enlarge or the scroll buttons ( or ) to find the size  
setting you want.  
3. Press Enter to save the selection.  
To fine-tune the size of copies:  
1. Press Reduce/Enlarge.  
2. Press Reduce/Enlarge or the scroll buttons ( or )  
until “Custom:25-100%” or “Custom:25-400%” displays on the bottom  
line. Press Enter.  
3. Press the scroll button ( or ) until the copy size you want appears on  
the display.  
Pressing and holding the button allows you to quickly scroll to the number  
you want.  
You can also enter the value using the number keypad.  
4. Press Enter to save the selection.  
NOTE: When you make a reduced copy, black lines may appear at the  
bottom of your copy.  
Copy Quantity  
You can select the number of copies from 1 to 99.  
1. Press Menu on the control panel until “Copy Setup” appears on the top  
line of the display.  
The first menu item, “Default-Change”, appears on the bottom line.  
2. Press the scroll button ( or ) to access the menu item, "Copy  
Quantity". It appears on the bottom line, then press Enter.  
3. Press the number you want to enter on the display:  
You can press and hold the button to quickly scroll the number you want  
to enter.  
You can also enter the value using the number keypad.  
4. Press Enter to save the selection.  
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Xerox PE220  
   
4
Copying  
Special Copy Features  
You can use the following copy features:  
Off: Prints in normal mode.  
Clone: Prints multiple image copies from the original document on a single  
page. The number of images is automatically determined by the original image  
and paper size. See Clone Copying on page 4-7  
Copy Collate: Sorts the copy job. For example, if you make 2 copies of a 3  
page document, one complete 3 page document will print followed by the  
second complete document. See Collation Copying on page 4-8.  
Auto Fit: Automatically reduces or enlarges the original image to fit on the  
paper currently loaded in the machine. See Auto Fit Copying on page 4-8  
ID Card Copy: Prints 2-sided ID cards on one sheet of paper. See ID Card  
2/4 Up: Prints 2 or 4 original images reduced to fit onto one sheet of paper.  
Poster: Prints an image onto 9 sheets of paper (3x3). You can paste the  
printed pages together to make one poster-sized document. See Poster  
NOTE: Some features may not be available depending on where you loaded  
the document, on the document glass or in the Automatic Document Feeder.  
Clone Copying  
This special copy feature can be applied only when you place a document on  
the document glass. If a document is detected in the ADF, Clone copying  
feature does not work.  
1. Place the document to be copied on the document glass, and close the  
cover.  
2. Press Menu until “Copy Feature” appears on the top line of the display.  
3. Press the scroll button ( or ) until “Clone” displays on the bottom line.  
4. Press Enter to make your selection.  
5. If necessary, customize the copy settings, including Lighten/Darken and  
original type, by using the control panel buttons. See “Selecting Copy  
6. Press Start to begin copying.  
NOTE: You cannot adjust the copy size using the Reduce/Enlarge button  
while making a clone copy.  
Xerox PE220  
4-7  
       
4
Copying  
Collation Copying  
1
1
2
2
3
3
This special copy feature is available only when you load documents in the  
ADF.  
1. Load the documents to be copied in the ADF.  
2. Press Menu until “Copy Feature” appears on the top line of the display.  
3. Press the scroll button ( or ) until “Copy Collate” displays on the bottom  
line.  
4. Press Enter to make your selection.  
5. If necessary, customize the copy settings, including Lighten/Darken and  
original type, by using the control panel buttons. See “Selecting Copy  
6. Press Start to begin copying.  
Auto Fit Copying  
A
This special copy feature can be applied only when you place a document on  
the document glass. If a document is detected in the ADF, Auto Fit copying  
does not work.  
1. Place the document to be copied on the document glass, and close the  
cover.  
2. Press Menu until “Copy Feature” appears on the top line of the display.  
3. Press the scroll button ( or ) until “Auto Fit” appears on the bottom line.  
4. Press Enter to make your selection.  
5. If necessary, customize the copy settings, including Lighten/Darken and  
original type, by using the control panel buttons. See “Selecting Copy  
6. Press Start to begin copying.  
NOTE: You cannot adjust the copy size using the Reduce/Enlarge button  
while Auto Fit copying is enabled.  
ID Card Copying  
You can copy both sides of the ID Card to a single side of paper.  
When you copy using this feature, the machine prints one side of the card on  
the upper half of the paper and the other side on the lower half without  
reducing the size of the original.  
If the original is larger than the printable area, some portions may not be  
printed.  
This special copy feature can be applied only when you place a document on  
the document glass. If a document is detected in the ADF, ID Card copying  
feature does not work.  
4-8  
Xerox PE220  
           
4
Copying  
1. Place the ID Card to be copied on the document glass and close the  
cover.  
2. Press Menu until “Copy Feature” appears on the top line of the display.  
3. Press the scroll button ( or ) until “ID Card Copy” displays on the  
bottom line.  
4. Press Enter to confirm your selection.  
5. If necessary, customize the copy settings, including Lighten/Darken and  
original type, by using the control panel buttons. See “Selecting Copy  
6. Press Start to begin copying.  
Your machine begins scanning the front side.  
7. When “Set Backside” displays on the bottom line, open the document  
cover and turn the card over. Close the cover.  
8. Press Start again.  
NOTE: If you press the Stop/Clear button or if no buttons are pressed for  
approximately 30 seconds, the machine cancels the copy job and returns to  
Standby mode.  
2 Up or 4 Up Copying  
This copy feature is available only when you load documents in the ADF.  
1. Load the documents to be copied in the ADF.  
2-up copying  
2. Press Menu until “Copy Feature” appears on the top line of the display.  
1
2
3. Press the scroll button ( or ) until “2 UP” or “4 UP” displays on the  
bottom line.  
3
4
4. Press Enter to make your selection.  
5. If necessary, customize the copy settings, including Lighten/Darken and  
original type, by using the control panel buttons. See “Selecting Copy  
4-up copying  
6. Press Start to begin copying.  
NOTE: You cannot adjust the copy size using the Reduce/Enlarge button  
for making a 2 or 4 Up copy.  
Poster Copying  
This special copy feature can be applied only when you place a document on  
the document glass. If a document is detected in the ADF, the Poster copying  
feature does not work.  
Xerox PE220  
4-9  
       
4
Copying  
1. Place the document to be copied on the document glass and close the  
cover.  
2. Press Menu until “Copy Feature” appears on the top line of the display.  
3. Press the scroll button ( or ) until “Poster” displays on the bottom line.  
4. Press Enter to make your selection.  
5. If necessary, customize the copy settings, including Lighten/Darken and  
original type, by using the control panel buttons. See “Selecting Copy  
6. Press Start to begin copying.  
Your original document is divided into 9 portions. Each  
portion is scanned and printed one by one in the following  
order:  
NOTE: You cannot adjust the copy size using the Reduce/  
Enlarge button when making a poster.  
4-10  
Xerox PE220  
4
Copying  
Copy Setup  
The copy settings on the machine can be customised to suit your copying  
requirements.  
Changing the Default Settings  
The copy options, including lighten/darken, original type, copy size and copy  
quantity, can be set to the most frequently used modes. When you copy a  
document, the default settings are used unless they are changed by using the  
corresponding buttons on the control panel.  
To create your own default settings:  
1. Press Menu on the control panel until “Copy Setup” appears on the top line of the  
display.  
The first menu item, “Default-Change”, appears on the bottom line.  
2. Press Enter to access the menu item. The first setup option, “Lighten/Darken”,  
appears on the bottom line.  
3. Press the scroll button ( or ) to scroll through the setup options.  
4. When the option you want to set appears, press Enter to access the option.  
5. Change the setting using the scroll button ( or ).  
Values can be entered using the number keypad.  
6. Press Enter to save the selection.  
7. Repeat steps 3 through 6, as needed.  
8. To return to Standby mode, press Stop/Clear  
.
NOTE: While you are setting copy options, pressing Stop/Clear cancels the  
changed settings and restores their default status.  
Setting the Time Out Option  
You can set the time the machine waits before it restores the default copy settings  
after a selection has been made.  
1. Press Menu on the control panel until “Copy Setup” appears on the top line of the  
display.  
2. Press the scroll button ( or ) to display “Timeout” on the bottom line.  
3. Press Enter to access the menu item.  
4. Press the scroll button ( or ) until the status you want appears on the display.  
You can select from 15, 30, 60, and 180 (seconds). Selecting “Off” means that the  
machine does not restore the default settings until you press Start to begin  
copying, or Stop/Clear to cancel.  
5. Press Enter to make your selection.  
6. To return to Standby mode, press Stop/Clear  
.
Xerox PE220  
4-11  
         
4
Copying  
Setting the Favorite Copy Option  
A copy feature can be assigned to the Favorite Copy button for quick access  
to that feature.  
1. Press Menu on the control panel until “Copy Setup” appears on the top  
line of the display.  
2. Press the scroll button ( or ) to display “Favorite Copy” on the bottom  
line.  
3. Press Enter to access the menu item.  
4. Press the scroll button ( or ) until the feature you want appears on the  
display.  
You can select from Clone, Copy Collate, Auto fit, ID Card Copy, 2 Up, 4  
Up, and Poster. See Special Copy Features on page 4-7 for details about  
each feature.  
5. Press Enter to make your selection.  
To use the special copy feature quickly, press Favorite Copy then you will see  
the assigned special copy feature on the display.  
4-12  
Xerox PE220  
   
5
Printing  
Printing a Document  
This machine allows you to print in various Windows applications, a Macintosh  
computer, or a Linux system. The exact steps for printing a document may  
vary depending on the application you use.  
Canceling a Print Job  
If the print job is waiting in a print queue or print spooler, such as the Printer  
group in Windows, delete the job as follows:  
1. Click the Windows Start button.  
2. For Windows 98/NT4.0/2000/Me, select Settings and then Printers.  
For Windows XP, select Printers and Faxes.  
3. Double-click the printer driver for this printer.  
4. From the Document menu, select Cancel Printing (Windows 98/Me) or  
Cancel (Windows NT 4.0/2000/XP).  
NOTE: You can also access this window by simply double-clicking the  
printer icon at the bottom right corner of the Windows desktop.  
You can also cancel the current job by pressing the Stop/Clear button on the  
control panel of your printer.  
5-2  
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5
Printing  
Installing Printer Software in Windows  
This chapter includes:  
NOTE: For Windows NT 4.0/2000/XP, the system administrator should  
install the software.  
Installing Printer Software  
All applications should be closed on your PC before beginning installation.  
Installing Xerox Drivers in Microsoft Windows XP or  
Windows 2000 using the USB port  
1. Plug the USB cable into the PE220 and connect it to your Personal  
Computer (PC). Start your PC and turn on the PE220.  
2. Insert the Xerox Drivers CD into the CD-ROM drive.  
3. The "Found New Hardware Wizard" will display. Confirm that the radio  
button "Install the software automatically" is chosen. Click Next.  
4. The Wizard will begin to install the scan driver for the PE220.  
5. When the "Completing the Found New Hardware Wizard" screen dis-  
plays click Finish. The scan driver for the PE220 is now loaded.  
6. The "Found New Hardware Wizard" will display. Confirm that the radio  
button "Install the software automatically" is chosen. Click Next.  
7. The Wizard will begin to install the Print driver for the PE220.  
Xerox PE220  
5-3  
         
5
Printing  
8. The Hardware Wizard will search the CD-ROM drive for the print driver  
and will display the following screen.  
9. When the "Completing the Found New Hardware Wizard" screen dis-  
plays click Finish. The print driver for the PE220 is now loaded.  
Installing Xerox Drivers in Microsoft Windows XP, 2000  
or Windows 98/ME using the Parallel port  
1. Plug the Parallel cable into the PE220 and connect it to your Personal  
Computer (PC). Start your PC and turn on the PE220.  
2. Insert the Xerox Drivers CD into the CD-ROM drive. In Microsoft Win-  
dows click Start and then Run. Type E: Xinstall.exe, replacing "E" with  
the letter of your CD-ROM drive and click OK.  
3. When the language selection window appears, select the appropriate  
language and then click Continue.  
5-4  
Xerox PE220  
5
Printing  
4. Choose the components you want to install and then click Continue.  
5. Click Continue.  
6. Click Finish. The driver installation is now complete.  
Installing Xerox Drivers in Microsoft Windows 98 or  
Windows Millennium using the USB port  
1. Plug the USB cable into the PE220 and connect it to your Personal  
Computer (PC). Start your PC and turn on the PE220.  
2. Insert the Xerox Drivers CD into the CD-ROM drive.  
3. The "Add New Hardware Wizard" will display. Click Next.  
4. Confirm that the radio button "Search for the best driver for your device"  
is chosen. Click Next.  
i) In Windows Millennium (ME) the add Hardware Wizard will search and find  
the scan driver. Click Finish when this process is complete. Windows ME will  
then display the "Add New Hardware Wizard" for the print driver, click Next.  
Click Finish when this process is complete. The drivers are installed and you  
can skip to step 9.  
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Printing  
ii) In Windows 98 you must specify the location. Browse to the CD-ROM  
drive and the "Usb" folder on the CD and click OK. Click Next when  
prompted then Finish. The USB composite driver is then loaded.  
5. The "Add New Hardware Wizard" will display. Click Next to install the  
USB hardware driver for the PE220.  
6. You must specify the location. Browse to the CD-ROM drive and the  
"Usb" folder on the CD and click OK. Click Next when prompted then  
click Finish. The USB hardware driver for the PE220 is now loaded.  
7. The "Add New Hardware Wizard" will display. Click Next to install the  
Scan driver for the PE220.  
8. Again, you must specify the location. Browse to the CD-ROM drive and  
the "Driver" folder on the CD. Then click the scan directory and then the  
Win98me directory and click OK. Click Next when prompted then click  
Finish. The scan driver for the PE220 is now loaded.  
9. In Microsoft Windows click Start and then Settings and then Printers.  
Double-click the Add Printer icon.  
10. The Add Printer Wizard will begin. Click Next. Choose "Local Printer"  
and click Next.  
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Printing  
11. At the next screen click Have Disk, and browse to your CD-ROM drive.  
Open the "driver" directory, then open the "Print" directory, then open the  
"AddPrint" directory and then choose "Win9x" directory and click OK.  
12. The next screen will display the "Xerox WorkCentre PE220 Series "  
driver, click Next.  
13. Click the port that the printer cable is attached to, in this case USB and  
click Next.  
14. You can type in a name for your new printer or accept the default then  
click Next.  
15. Choose "Yes" to print a test page and click Finish. The PE220 driver will  
now be installed and a test page should print.  
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Basic Printing  
Printing a Document  
NOTE: Your printer driver Properties window that appears in this User  
Guide may differ depending on the printer in use. However the composition of  
the printer properties window is similar.  
NOTE: Check the Operating System(s) that are compatible with your printer.  
Please refer to the OS Compatibility section of Printer Specifications in your  
Printer User Guide.  
NOTE: If you need to know the exact name of your printer, you can check  
the supplied CD-ROM.  
The following procedure describes the general steps required for printing from  
various Windows applications. The exact steps for printing a document may  
vary depending on the application program you are using. Refer to the User  
Guide of your software application for the exact printing procedure.  
1. Open the document you want to print.  
2. Select Print from the File menu. The Print window is displayed. It may  
look slightly different depending on your application.  
The basic print settings  
are selected within the  
Print window. These  
settings include the  
number of copies and  
print range.  
Make sure that  
your printer is  
selected.  
3. Select your printer  
driver from the Name  
drop-down list.  
4. To take advantage of the  
printer features provided  
by your printer driver,  
click Properties or Pref-  
erences in the application’s Print window. For details, see Printer Set-  
If you do not have Properties or Preferences, select either Setup,  
Printer, or Options in your Print window. Then click Properties on the  
next screen.  
5. Click OK to close the printer properties window.  
6. To start the print job, click OK or Print in the Print window.  
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Printer Settings  
You can use the printer properties window, which allows you to access all of  
the printer options you need when using your printer. When the printer  
properties are displayed, you can review and change the settings needed for  
your print job.  
Your printer properties window may differ, depending on your operating  
system. This User Guide shows the Properties window for Windows XP.  
Your printer driver Properties window that appears in this User Guide may  
differ depending on the printer in use.  
If you access printer properties through the Printers folder, you can view  
additional Windows-based tabs (refer to your Windows User Guide) and the  
Printer tab (see Printer Tab on page 5-15).  
NOTE: Most Windows applications will override settings you specify in the  
printer driver. Change all print settings available in the software application  
first, and change any remaining settings using the printer driver.  
NOTE: The settings you change remain in effect only while you are using the  
current program. To make your changes permanent, make them in the  
Printers folder.  
NOTE: The following procedure is for Windows XP. For other Windows OS,  
refer to the corresponding Windows User's Guide or online help.  
1. Click the Windows Start button.  
2. Select Printers and Faxes.  
3. Select your printer driver icon.  
4. Right-click on the printer driver icon and select  
Printing Preferences.  
5. Change the settings on each tab, click OK.  
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Layout Tab  
The Layout tab provides  
options to adjust how the  
document appears on the  
printed page. The Layout  
Options includes Multiple  
Pages per Side and Poster.  
page 5-8 for more  
1
2
information on accessing  
printer properties.  
Orientation  
1
Orientation allows you to  
select the direction in which  
information is printed on a  
page.  
Portrait prints across the width of the page, letter style.  
Landscape prints across the length of the page, spreadsheet style.  
Rotate allows you to rotate the page  
the selected degrees.  
Layout Options  
2
Layout Options allows you to select  
Landscape  
Portrait  
advanced printing options. You can  
choose Multiple Pages per Side and  
Poster.  
For details, see Printing Posters on page 5-18.  
Paper Tab  
Use the following options to set the basic paper handling specifications when  
you access the printer properties. See Printing a Document on page 5-8 for  
more information on accessing printer properties.  
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Click the Paper tab to access various paper properties.  
1
2
3
4
5
Copies  
1
Copies allows you to choose the number of copies to be printed. You can  
select 1 to 999 copies.  
Size  
2
Size allows you to set the size of paper you loaded in the tray.If the required  
size is not listed in the Size box, click Custom. When the Custom Page Size  
window appears, set the paper size and click OK. The setting appears in the  
list so that you can select it.  
Enter the custom name  
you want to use.  
Enter the paper size.  
Source  
3
Make sure that Source is set to the corresponding paper tray.  
Use the Manual Feed source when printing to special material. You need to  
load one sheet at a time into the manual tray.  
If the paper source is set to Auto Select, the machine automatically picks up  
print material in the following order: the manual tray and the paper tray.  
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Printing  
Type  
4
Make sure that Type is set to Printer Default. If you load a different type of  
print material, select the corresponding paper type. If you use cotton paper,  
set the paper type to Thick for best printing. To use recycled paper, with  
weighs from 20lb to 24lb (75~90g/m2), or colored paper, select Color Paper.  
Scaling  
5
Scaling allows you to automatically or manually scale your print job on a page.  
You can choose from None, Reduce/Enlarge, and Fit to Page.  
Graphics Tab  
Use the following Graphic options to adjust the print quality for your specific  
printing needs. See Printing a Document on page 5-8 for more information on  
accessing printer properties.  
Click the Graphics tab to display the properties shown below.  
Resolution  
1
1
2
3
The Resolution options you  
can select may vary  
depending on your printer  
model. The higher the setting,  
the sharper the clarity of  
printed characters and  
graphics. The higher setting  
also may increase the time it  
takes to print a document.  
4
Toner Save Mode  
2
Selecting this option extends  
the life of your print cartridge  
and reduces your cost per  
page without a significant reduction in print quality.  
Printer Setting: If you select this option, this feature is determined by the  
setting you’ve made on the control panel of the printer.  
On: Select this option to allow the printer to use less toner on each page.  
Off: If you don’t need to save toner when printing a document, select this  
option.  
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3
Darkness  
Use this option to lighten or darken your print job.  
Normal: This setting is for normal documents.  
Light: This setting is for bolder line widths or darker gray-scale images.  
Dark: This setting is for finer line width, higher definition in graphics, and  
lighter gray-scale images.  
Advanced Options  
4
You can set advanced settings by  
clicking the Advanced Options button.  
TrueType Options: This option  
determines what the driver tells the  
printer about how to image the text in  
your document. Select the appropriate  
setting according to the status of your  
document. This option is available only  
when you use Windows 9x/Me.  
Download as Bit Image: When this  
option is selected, the driver will download the font data as bitmap images.  
Documents with complicated fonts, such as Korean or Chinese, or various  
other fonts, will print faster in this setting.  
Print as Graphics: When this option is selected, the driver will download any  
fonts as graphics. When printing documents with high graphic content and  
relatively few TrueType fonts, printing performance (speed) may be enhanced  
in this setting.  
Print All Text Black: When the Print All Text Black option is selected, all text  
in your document prints solid black, regardless of the color it appears on the  
screen.  
Darken Text: When the Darken Text option is selected, all text in your  
document is allowed to print darker than on a normal document.  
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Other Features Tab  
You can select output options for your document. See Printing a Document on  
page 5-8 for more information about accessing the printer properties.  
Click the Other Features tab to access the following feature:  
1
2
3
Watermark  
1
You can create a background text image to be printed on each page of your  
document. For details, see Using Watermarks on page 5-20  
Overlay  
2
Overlays are often used to take the place of preprinted forms and letterhead  
paper. For details, see Using Overlays on page 5-23  
Output Options  
3
Print Order: You can set the sequence in which the pages print. Select the  
print order from the drop-down list.  
Normal: Your printer prints all pages from the first page to the last page.  
Reverse All Pages: Your printer prints all pages from the last page to the first  
page.  
Print Odd Pages: Your printer prints only the odd numbered pages of the  
document.  
Print Even Pages: Your printer prints only the even numbered pages of the  
document.  
About Tab  
Use the About tab to display the copyright notice and the version number of  
the driver. If you have an Internet browser, you can connect to the Internet by  
clicking on the web site icon. See Printing a Document on page 5-8 for more  
information about accessing printer properties.  
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Printer Tab  
If you access printer properties through the Printers folder, you can view the  
Printer tab. You can set the printer configuration.  
The following procedure is for Windows XP. For other Windows Operating  
Systems, refer to the corresponding Windows User's Guide or online help.  
1. Click the Windows Start menu.  
2. Select Printers and Faxes.  
3. Select your printer driver icon.  
4. Right-click on the printer driver icon and select Properties.  
5. Click the Printer tab and set the options.  
High Altitude Correction  
If your printer is going to be used at a  
high altitude, selecting this option will  
optimize the print quality for those  
circumstances.  
Using a Favorite Setting  
The Favorites option, which is visible on each properties tab, allows you to  
save the current properties settings for future use.  
To save a Favorites item:  
1. Change the settings as needed on each tab.  
2. Enter a name for  
the item in the  
Favorites input  
box.  
3. Click Save.  
When you save  
Favorites, all  
current driver  
settings are saved.  
To use a saved setting,  
select the item from the  
Favorites drop down  
list. The printer is now  
set to print according to  
the Favorites setting  
you selected.  
To delete a Favorites item, select it from the list and click Delete.  
You can also restore the printer driver’s default settings by selecting Printer  
Default from the list.  
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Using Help  
Your printer has a help screen that can be activated by clicking the Help  
button in the printer properties window. These help screens give detailed  
information about the printer features provided by the printer driver.  
You can also click  
on any setting.  
from the upper right corner of the window, and then click  
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Advanced Printing  
This section explains printing options and advanced printing tasks.  
NOTE: Your printer driver Properties window that appears in this User  
Guide may differ depending on the printer in use. However the composition of  
the printer properties window is similar.  
NOTE: If you need to know the exact name of your printer, you can check  
the supplied CD-ROM.  
Printing Multiple Pages on One Sheet of Paper (N-Up  
Printing)  
You can select the number of pages to print on a single sheet of paper. To print  
1
2
more than one page per sheet, the pages will be reduced in size and arranged  
in the order you specify. You can print up to 16 pages on one sheet.  
3
4
1. To change the print settings from your software application, access  
printer properties. See Printing a Document on page 5-8  
2. From the Layout tab, choose Multiple Pages per Side in the Type drop-  
down list.  
3. Select the number of pages you want to print per sheet  
(1, 2, 4, 6, 9, or 16) in the Pages per Side drop-down list.  
4. If necessary, select the page order from the Page Order drop-down list.  
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Printing  
Select Print Page Border to print a border around each page on the  
sheet.  
5. Click the Paper tab, select the paper source, size, and type.  
6. Click OK and print the document.  
Printing Posters  
This feature allows you to print a single-page document onto 4, 9, or 16 sheets  
of paper, for the purpose of pasting the sheets together to form one poster-  
size document.  
1. To change the print settings from your software application, access  
printer properties. See Printing a Document on page 5-8.  
2. Click the Layout tab, select Poster in the Type drop-down list.  
3. Configure the poster option:  
You can select the page layout from 2x2, 3x3, or 4x4. If you select 2x2,  
the output will be automatically stretched to cover 4 physical pages.  
2x2  
3x3  
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Printing  
Specify an overlap in millimeters or inches to make it easier to paste the  
sheets together.  
0.15 inches  
0.15 inches  
4. Click the Paper tab, select the paper source, size, and type.  
5. Click OK and print the document. You can complete the poster by pasting  
the sheets together.  
Printing a Reduced or Enlarged Document  
You can change the size of a page’s content to appear larger or smaller on the  
printed page.  
1. To change the print settings from your software application, access  
printer properties. See Printing a Document on page 5-8.  
2. From the Paper tab, select Reduce/Enlarge in the Type drop-down list.  
3. Enter the scaling rate in the Percentage input box.  
You can also click the  
or button.  
4. Select the paper source, size and type in the Paper Options section.  
5. Click OK and print the document.  
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Printing  
Fitting Your Document to a Selected Paper Size  
This printer feature allows you to scale your print job to any selected paper  
size regardless of the digital document size. This can be useful when you want  
A
to check fine details on a small document.  
1. To change the print settings from your software application, access  
printer properties. See Printing a Document on page 5-8.  
2. From the Paper tab, select Fit to Page in the Type drop-down list.  
3. Select the correct size from the Target Page drop-down list.  
4. Select the paper source, size, and type in Paper Options.  
5. Click OK and print the document.  
Using Watermarks  
The Watermark option allows you to print text over an existing document.  
There are several predefined watermarks that come with the printer, and they  
can be modified, or you can add new ones to the list. See Creating a  
Using an Existing Watermark  
1. To change the print settings from your software application, access  
printer properties. See Printing a Document on page 5-8.  
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Printing  
2. Click the Other Features tab, and select the desired watermark from the  
Watermark drop-down list. You will see the selected watermark in the  
preview image.  
Preview Image  
3. Click OK and start printing.  
NOTE: The preview image shows how the page will look when it is printed.  
Creating a Watermark  
1. To change the print settings from your software application, access  
printer properties. See Printing a Document on page 5-8.  
2. Click the Other Features tab, and click the Edit button in the Watermark  
section. The Edit Watermark window appears.  
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Printing  
3. Enter a text message in the Watermark Message box. You can enter up  
to 40 characters. The message displays in the preview window.  
When the First Page Only box is selected, the watermark prints on the  
first page only.  
4. Select watermark options.  
You can select the font name, style, size, or grayscale level from the Font  
Attributes section and set the angle of the watermark from the Message  
Angle section.  
5. Click Add to add a new watermark to the list.  
6. When you have finished editing, click OK and start printing.  
To stop printing the watermark, select <No Watermark> from the Watermark  
drop-down list.  
Editing a Watermark  
1. To change the print settings from your software application, access  
printer properties. See Printing a Document on page 5-8.  
2. Click the Other Features tab and click the Edit button in the Watermark  
section. The Edit Watermark window appears.  
3. Select the watermark you want to edit from the Current Watermarks list  
and change the watermark message and options.  
4. Click Update to save the changes.  
5. Click OK until you exit the Print window.  
Deleting a Watermark  
1. To change the print settings from your software application, access  
printer properties. See Printing a Document on page 5-8.  
2. From the Other Features tab, click the Edit button in the Watermark sec-  
tion. The Edit Watermark window appears.  
3. Select the watermark you want to delete from the Current Watermarks  
list and click Delete.  
4. Click OK until you exit the Print window.  
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Using Overlays  
What is an Overlay?  
An overlay is text and/or images stored in the computer hard disk drive (HDD)  
as a special file format that can be printed on any document. Overlays are  
often used to take the place of preprinted forms and letterhead paper. You can  
create an overlay containing the exact same information that is currently on  
your letterhead.  
Dear ABC  
Regards  
WORLD BEST  
Creating a New Page Overlay  
To use a page overlay, you must create a new page overlay containing your  
logo or image.  
1. Create or open a document containing text or an image for use in a new  
page overlay. Position the items exactly as you wish them to appear  
when printed as an overlay.  
WORLD BEST  
2. To save the document as an overlay, access printer properties. See Print-  
3. Click the Other  
Features tab, and  
click Edit button in  
the Overlay sec-  
tion.  
Preview Image  
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Printing  
4. In the Edit Overlay window,  
click Create Overlay.  
5. In the Create Overlay win-  
dow, type a name of up to  
eight characters in the File  
name box. Select the des-  
tination path, if necessary.  
(The default is C:\For-  
mover).  
6. Click Save. The name  
appears on the Overlay  
List box.  
7. Click OK or Yes to finish  
creating.  
The file is not printed. Instead it is stored on your computer hard disk drive.  
NOTE: The overlay document size must be the same as the documents you  
print with the overlay. Do not create an overlay with a watermark.  
Using a Page Overlay  
After an overlay has been created, it is ready to be printed with your document.  
To print an overlay with a document:  
1. Create or open the document you want to print.  
2. To change the print settings from your software application, access  
printer properties. See Printing a Document on page 5-8.  
3. Click the Other Features tab.  
4. Select the desired overlay from the Overlay drop-down list box.  
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Printing  
5. If the overlay file you  
want does not  
appear in the Over-  
lay list, click Edit but-  
ton and Load  
Overlay, and select  
the overlay file.  
If you have stored the  
overlay file in an  
external source, you  
can also load the file  
when you access the  
Load Overlay  
window.  
Select the file and click  
Open. The file appears  
in the Overlay List box  
and is available for  
printing. Select the  
overlay from the  
Overlay List box.  
6. If necessary, click  
Confirm Page Over-  
lay When Printing. If  
this box is selected, a  
message window  
appears each time you submit a document for printing, asking you to  
confirm your instruction to print an overlay on your document.  
If this box is not selected and an overlay has been selected, the overlay  
automatically prints with your document.  
7. Click OK or Yes until printing begins.  
The selected overlay downloads with your print job and prints on your  
document.  
NOTE: The resolution of the overlay document must be the same as the  
document you want to print.  
Deleting a Page Overlay  
You can delete page overlays that you no longer use.  
1. In the printer Properties window, click the Other Features tab.  
2. Click the Edit button in the Overlay section.  
3. Select the overlay you want to delete from the Overlay List box.  
4. Click Delete Overlay.  
5. When a confirming message window appears, click Yes.  
6. Click OK to exit the Print window.  
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Printing  
Sharing the Printer Locally  
You can connect the printer directly to a selected computer, which is called  
“host computer,” on the network.  
The following procedure is for Windows XP. For other Windows OS, refer to  
the corresponding Windows User's Guide or online help.  
NOTE:  
Check the Operating System(s) that are compatible with your printer.  
Please refer to the OS Compatibility section of Printer Specifications in  
your Printer User Guide.  
If you need to know the exact name of your printer, you can check the  
supplied CD-ROM.  
Setting Up a Host Computer  
1. Start Windows.  
2. From the Start menu select Printers and Faxes.  
3. Double-click your printer driver icon.  
4. From the Printer menu, select Sharing.  
5. Check the Share this printer box.  
6. Fill in the Shared Name field, and then click OK.  
Setting Up a Client Computer  
1. Right-click the Windows Start button and select Explorer.  
2. Open your network folder in the left column.  
3. Click the shared name.  
4. From the Start menu select Printers and Faxes.  
5. Double-click your printer driver icon.  
6. From the Printer menu, select Properties.  
7. From the Ports tab, click Add Port.  
8. Select Local Port and click New Port.  
9. Fill in the Enter a Port Name field with the shared name.  
10. Click OK and click Close.  
11. Click Apply and click OK.  
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Using ControlCentre  
Using ControlCentre, you can create and edit Phonebook entries from your  
computer and configure the destination launches when you use the  
corresponding button on the control panel. You can also update the firmware  
of the machine.  
1. To install the Xerox ControlCentre, insert the supplied Xerox Drivers CD.  
2. From within Windows click Start and then Run. Type E: Xinstall.exe,  
replacing "E" with the letter of your CD-ROM drive.  
3. When the language selection window appears, select the appropriate  
language and then click Continue.  
4. Choose ControlCentre (if not already selected) and then click Continue.  
5. At the next screen accept your choice by clicking Continue and then click  
Finish. ControlCentre is now installed.  
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To open ControlCentre:  
1. Start your Windows.  
2. Click the Start button on your desktop computer.  
3. From the Programs or All Pro-  
grams, select your printer driver  
name and then Control Centre.  
The ControlCentre window opens.  
The ControlCentre window  
provides the following tabs: Scan  
Settings, Phonebook (only  
available for the fax model), and  
Firmware Update.  
4. To exit, click the Exit button at the  
bottom of each tab.  
NOTE: Use the help feature by referring to the window which appears when  
you click the Help button.  
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The Scan Settings Tab  
Click the Scan Settings tab to configure the scan destination list. Scan the  
image to any of the software programs in the destination list.  
You can also configure the scan  
settings, such as the output type and  
resolution.  
1
Select the program from the  
1
Available Scan Destinations and click  
to add it to the Front Panel  
Destination List. To delete the selected  
program, click  
.
2
Restore Defaults  
3
2
Click to restore the default settings.  
3
Send  
Downloads the settings made in the  
ControlCentre to your machine.  
The Phonebook Tab (fax available model only)  
Click the tab to create and edit Phonebook entries.  
1
2
3
5
7
4
6
1
Read.  
Reads the Phonebook entries from the machine for use in the ControlCentre.  
2
Write  
Downloads the Phonebook entries from the ControlCentre to the machine.  
3
4
Phonebook entries.  
Edit  
Allows you to edit a selected Phonebook entry in a separate Edit window.  
5
Delete  
Deletes a selected Phonebook entry.  
6
Delete All  
Deletes all Phonebook entries.  
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7
Group dial...  
Allows you to set up group dial numbers.  
When you click Group dial, the following  
window opens.  
1
1
Enter a name for the group  
.
2
Shows the numbers included in the group.  
3
2
4
To remove a number, select it and click  
Remove.  
3
Shows the Phonebook entries you can  
include in the group. Select a number and  
click Add to move it to the Included numbers  
list.  
4
OK  
Click to save the group dial number after adding or removing numbers for the  
group.  
The Firmware Update Tab  
Click the Firmware Update tab to  
update the firmware of your machine.  
This feature should be used by an  
authorized technician. Please consult  
with the purchase point.  
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Using Your Printer in Linux  
You can use your machine in a Linux environment.  
Getting Started  
The supplied CD-ROM provides you with the Xerox MFP driver package for  
using your machine with a Linux computer.  
The Xerox MFP driver package contains printer and scanner drivers, providing  
the ability to print documents and scan images. The package also delivers  
powerful applications for configuring your machine and further processing the  
scanned documents.  
After the driver is installed on your Linux system, the driver package allows  
you to monitor a number of MFP devices via fast ECP parallel ports and USB  
simultaneously. The acquired documents can then be edited, printed on the  
same local MFP or network printers, sent by e-mail, uploaded to an FTP site,  
or transferred to an external OCR system.  
The MFP driver package is supplied with a smart and flexible installation  
program. You don't need to search for additional components that might be  
necessary for the MFP software: all required packages will be carried onto  
your system and installed automatically; this is possible on a wide set of the  
most popular Linux clones.  
Installing the MFP Driver  
System Requirements  
Supported OS  
Redhat 7.1 and above  
Linux Mandrake 8.0 and above  
SuSE 7.1 and above  
Caldera OpenLinux 3.1 and above  
Turbo Linux 7.0 and above  
Slackware 8.1 and above  
Recommended Hardware Requirements  
Pentium IV 1 GHz or higher  
RAM 256 MB or higher  
HDD 1 GB or higher  
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NOTE:  
It is necessary to claim swap partition of 300 MB or larger when working  
with large scanned images.  
The Linux scanner driver supports the optical resolution at maximum.  
Please refer to the scanner and copy section of Specifications in your  
Printer User Guide.  
You can check your printer name in the supplied CD-ROM.  
Software  
Linux Kernel 2.4 or higher  
Glibc 2.2 or higher  
CUPS  
SANE  
Installing the MFP Driver  
1. Make sure that you connect your machine to your computer. Turn both  
the computer and the machine on.  
2. When the Administrator Login window appears, type in root in the Login  
field and enter the system password.  
NOTE: You must log in as a super user (root) to install the printer software. If  
you are not a super user, ask your system administrator.  
3. Insert the printer software CD-ROM. The CD-ROM will automatically run.  
If the CD-ROM does not automatically run, click the  
icon at the bottom  
of the desktop. When the Terminal screen appears, type in:  
[root@localhost root]#cd /mnt/cdrom/Linux  
[root@localhost root]#./install.sh  
NOTE: The installation program runs automatically if you have an autorun  
software package installed and configured.  
4. Click Install.  
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5. When the welcome screen appears, click Next.  
6. When the installation is complete, click Finish.  
The installation program has added the MFP Configurator desktop icon  
and Xerox MFP group to the system menu for your convenience. If you  
have any difficulties, consult the onscreen help that is available through  
your system menu or can otherwise be called from the driver package  
windows applications, such as MFP Configurator or Image Editor.  
Uninstalling the MFP Driver  
1. When the Administrator Login window appears, type in root in the Login  
field and enter the system password.  
NOTE: You must log in as a super user (root) to install the printer software. If  
you are not a super user, ask your system administrator.  
2. Insert the printer software CD-ROM. The CD-ROM will automatically run.  
3. If the CD-ROM does not automatically run, click the  
icon at the bottom  
of the desktop. When the Terminal screen appears, type in:  
[root@localhost root]#cd /mnt/cdrom/Linux  
[root@localhost root]#./install.sh  
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NOTE: The installation program runs automatically if you have an autorun  
software package installed and configured.  
4. Click Uninstall.  
5. Click Next.  
6. Click Finish.  
Using the MFP Configurator  
MFP Configurator is a tool primarily intended for configuring MFP devices.  
Since an MFP device combines the printer and scanner, the MFP Configurator  
provides options logically grouped for printer and scanner functions. There is  
also a special MFP port option responsible for the regulation of access to an  
MFP printer and scanner via a single I/O channel.  
After installing the MFP driver (see Installing the MFP Driver on page 5-31),  
the MFP Configurator icon will automatically be created on your desktop.  
Opening the MFP Configurator  
1. Double-click MFP Configurator on the desktop.  
You can also click the Startup Menu icon and select the MFP  
Configurator.  
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2. Press each button on the Modules pane to switch to the corresponding  
configuration window.  
Printers Configuration button  
Scanners Configuration button  
MFP Ports Configuration button  
You can use the onscreen help by clicking Help.  
3. After changing the configurations, click Exit to close the MFP Configura-  
tor.  
Printers Configuration  
Printers configuration has the two tabs; Printers and Classes.  
Printers Tab  
You can see the current system’s printer configuration by clicking on the  
printer icon button on the left side of the MFP Configurator window.  
Switches to Printer  
Configuration.  
Shows all  
installed  
printers.  
Shows the status, model  
name and URI of your printer.  
You can use the following printer control buttons:  
Refresh: renews the available printers list.  
Add Printer: allows you to add a new printer.  
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Remove Printer: removes the selected printer.  
Set as Default: sets the current printer as a default printer.  
Stop: stops the printer.  
Test: allows you to print a test page to check if the machine is working  
properly.  
Properties: allows you to view and change the printer properties. For  
Classes Tab  
The Classes tab shows a list of available printer classes.  
Shows all of the  
printer classes.  
Shows the status of the  
class and the number of  
printers in the class.  
Refresh : Renews the classes list.  
Add Class... Allows you to add a new printer class.  
Remove Class Removes the selected printer class.  
:
:
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Scanners Configuration  
In this window, you can monitor the activity of scanner devices, view a list of  
installed Xerox MFP devices, change device properties, and scan images.  
Switches to Scanners  
configuration.  
Shows all installed  
scanners.  
Shows the vendor, model  
name and type of your  
scanner.  
Properties... : Allows you to change the scan properties and scan a  
Drivers... Allows you to monitor the activity of the scan drivers.  
:
MFP Ports Configuration  
In this window, you can view the list of available MFP ports, check the status  
of each port and release a port in busy state.  
Switches to MPF ports  
configuration.  
Shows all available ports.  
Shows the port type, device  
connected to the port and status  
Refresh : Renews the available ports list.  
Release port Releases the selected port.  
:
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Sharing Ports Between Printers and Scanners  
Your machine can be connected to a host computer via the parallel port or  
USB port. Since the MFP device contains more than one device (printer and  
scanner), it is necessary to organize proper access of “consumer” applications  
to these devices via the single I/O port.  
The Xerox MFP driver package provides an appropriate port sharing  
mechanism that is used by the Xerox printer and scanner drivers. The drivers  
address their devices via so-called MFP ports. The current status of any MFP  
port can be viewed via the MFP Ports Configuration. The port sharing prevents  
you from accessing one functional block of the MFP device, while another  
block is in use.  
When you install a new MFP printer onto your system, it is strongly  
recommended you do this with the assistance of an MFP Configurator. In this  
case you will be asked to choose I/O port for the new device. This choice will  
provide the most suitable configuration for MFP’s functionality. For MFP  
scanners I/O ports are being chosen by scanner drivers automatically, so  
proper settings are applied by default.  
Configuring Printer Properties  
You can change the various properties for your machine as a printer using the  
properties window provided by the Printers configuration.  
1. Open the MFP Configurator.  
2. If necessary, switch to Printers configuration.  
3. Select your machine on the available printers list and click Properties.  
4. The Printer Properties win-  
dow opens.  
The following five tabs  
display at the top of the  
window:  
General: allows you to  
change the printer location  
and name. The name entered  
in this tab displays on the  
printer list in Printers  
configuration.  
Connection: allows you to view or select another port. If you change the  
printer port from USB to parallel or vice versa while in use, you must re-  
configure the printer port in this tab.  
Driver: allows you to view or select another printer driver. Click Options  
to set the default device options.  
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Jobs: shows the list of print jobs. Click Cancel job to cancel the selected  
job and select the Show completed jobs check box to see previous jobs  
on the job list.  
Classes: shows the class that your printer is in. Click Add to Class to add  
your printer to a specific class or click Remove from Class to remove the  
printer from the selected class.  
5. Click OK to apply the changes and close the Printer Properties Window.  
Printing a Document  
Printing from Applications  
You can print from your machine from any Linux application using Common  
UNIX Printing System (CUPS).  
1. From the application you are using, select Print from the File menu.  
2. Select Print directly using lpr.  
3. In the LPR window, select the model name of your machine from the  
Printer list and click Properties.  
Click.  
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4. Change the printer and print job properties.  
The following four tabs display at the top of the window.  
General - allows you to change the paper size, the paper type, and the  
orientation of the documents, enables the duplex feature, adds start and  
end banners, and changes the number of pages per sheet.  
Text - allows you to specify the page margins and set the text options,  
such as spacing or columns.  
Graphics - allows you to set image options that are used when printing  
images/files, such as color options, image size, or image position.  
Device - allows you to set the print resolution, paper source, and  
destination.  
5. Click OK to apply the changes and close the PE220 Properties window.  
6. Click OK in the Xerox LPR window to start printing.  
7. The Printing window appears, allowing you to monitor the status of your  
print job.  
8. To abort the current job, click Cancel.  
Printing Files  
You can print many different types of files on the Xerox MFP device using the  
standard CUPS way - directly from the command line interface. The CUPS lpr  
utility allows you do that. But the drivers package replaces the standard lpr tool  
by a much more user-friendly Xerox LPR program.  
To print any document file:  
1. Type lpr <file_name> from the Linux shell command line and press Enter.  
The Xerox LPR window appears.  
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When you type only lpr and press Enter, the Select file(s) to print window  
appears first. Select any files you want to print and click Open.  
2. In the LPR window, select your printer from the list, and change the  
printer and print job properties.  
For details about the Properties window, see Printing a Document on  
3. Click OK to start printing.  
Scanning a Document  
You can scan a document using the MFP Configurator window.  
1. Double-click the MFP Configurator on your desktop.  
2. Click the  
button to switch to Scanners Configuration.  
3. Select the scanner on the  
list.  
When you have only one  
MFP device and it is  
connected to the computer  
and turned on, your scanner  
appears on the list and is  
automatically selected.  
Click your scanner.  
If you have two or more  
scanners attached to your  
computer, you can select  
any scanner to work at any  
time. For example, while  
acquisition is in progress on  
the first scanner, you may  
select the second scanner,  
set the device options and  
start the image acquisition simultaneously.  
NOTE: The scanner name shown in Scanners configuration can be different  
from the device name.  
4. Click Properties.  
5. Load the document to be scanned face up into the ADF (Automatic Doc-  
ument Feeder) or face down on the document glass.  
6. Click Preview in the Scanner Properties window.  
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The document is scanned and the image preview appears in the Preview  
Pane.  
Drag the pointer to set the  
image area to be  
scanned.  
7. Change the scan options in the Image Quality and Scan Area sections.  
Image Quality: allows you to select the color composition and the scan  
resolution for the image.  
Scan Area: allows you to select the page size. The Advanced button  
enables you to set the page size manually.  
If you want to use one of the preset scan option settings, select from the  
Job Type drop-down list. For details about the preset Job Type settings,  
You can restore the default setting for the scan options by clicking  
Default.  
8. When you have finished, click Scan to start scanning.  
The status bar appears on the bottom left of the window to show the  
progress of the scan. To cancel scanning, click Cancel.  
9. The scanned image appears in the new Image Editor window.  
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If you want to edit the scanned image, use the toolbar. For further details  
about editing an image, see Using the Image Editor on page 5-43.  
10. When you are finished, click Save on the toolbar.  
11. Select the file directory where you want to save the image and enter the  
file name.  
12. Click Save.  
Adding Job Type Settings  
You can save your scan option settings to retrieve for a later scanning.  
To save a new Job Type setting:  
1. Change the options from the Scanner Properties window.  
2. Click Save As.  
3. Enter the name for your setting.  
4. Click OK to add your setting to the Saved Settings drop-down list.  
To save a Job Type setting for the next scan job:  
1. Select the setting you want to use from the Job Type drop-down list.  
2. Click Save. The next time you open the Scanner Properties window, the  
saved setting is automatically selected for the scan job.  
To delete a Job Type setting:  
1. Select the setting to delete from the Job Type drop-down list.  
2. Click Delete. The setting is deleted from the list  
Using the Image Editor  
The Image Editor window provides you with menu commands and tools to edit  
your scanned image.  
Use these tools to edit the  
image.  
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You can use the following tools to edit the image:  
Tools  
Function  
Saves the image.  
Cancels your last action.  
Restores the action you canceled.  
Allows you to scroll through the image.  
Crops the selected image area.  
Zooms the image out.  
Zooms the image in.  
Allows you to scale the image size; you can enter the  
size manually, or set the rate to scale proportionally,  
vertically, or horizontally.  
Allows you to rotate the image; you can select the  
number of degrees from the drop-down list.  
Allows you to flip the image vertically or horizontally.  
Allows you to adjust the brightness or contrast of the  
image, or to invert the image.  
Shows the properties of the image.  
For further details about the Image Editor program, refer to the onscreen help.  
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Using Your Machine with a Macintosh  
Your machine supports Macintosh systems with a built-in USB interface.  
When you print a file from a Macintosh computer, you can use the CUPS  
driver by installing the PPD file.  
Installing Software for Macintosh  
The CD-ROM that came with your printer provides you with the PPD file that  
allows you to use the CUPS driver or Apple LaserWriter driver (only available  
when you use a printer which supports the PostScript driver), for printing on a  
Macintosh computer.  
Also, it provides you with the TWAIN driver for scanning on a Macintosh  
computer.  
Verify the following before you install the printer software:  
Item  
Requirements  
Operating System  
RAM  
Mac OS 10.3 or later  
128 MB  
Free Disk Space  
200 MB  
Install the Printer driver  
1. Make sure that you connect your printer to the computer. Turn on your  
computer and printer.  
2. Insert the CD-ROM which came with your printer into the CD-ROM drive.  
3. Double-click CD-ROM icon that appears on your Macintosh desktop.  
4. Double-click the Installer folder.  
5. Double-click the Printer folder.  
6. Double-click the Xerox MFP Installer_OS X icon.  
7. Enter the password and click OK.  
8. Select Easy Install and click Install.  
9. After the installation is complete, click Quit.  
Uninstalling the Printer driver  
Uninstall is required if you are upgrading the software, or if installation fails.  
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1. Insert the CD-ROM which came with your printer into the CD-ROM drive.  
2. Double-click CD-ROM icon that appears on your Macintosh desktop.  
3. Double-click the Installer folder.  
4. Double-click the Printer folder.  
5. Double-click the Xerox MFP Installer_OS X icon.  
6. Enter the password and click OK.  
7. Select Uninstall and then click Uninstall.  
8. When the uninstallation is complete, click Quit.  
Uninstalling the Scan driver  
1. Insert the CD-ROM which came with your printer into the CD-ROM drive.  
2. Double-click CD-ROM icon that appears on your Macintosh desktop.  
3. Double-click the Installer folder.  
4. Double-click the TWAIN folder.  
5. Double-click the Xerox ScanThru Installer icon.  
6. Enter the password and click OK.  
7. Click Continue.  
8. Select Uninstall from the Installation Type and then Click Uninstall.  
9. When the uninstallation is complete, click Quit.  
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Setting Up the Printer  
For a USB-connected Macintosh  
to install the PPD and Filter files on your computer.  
2. Open Print Setup Utility from the Utilities folder.  
3. Click Add on the Printer List.  
4. Select the USB tab.  
5. Select Xerox in Printer Model and your printer in Model Name.  
6. Click Add.  
Your printer appears on the Printer List, and is set as the default printer.  
Printing  
NOTE: The Macintosh printer’s properties window that appears in this User  
Guide may differ depending on the printer in use. However the composition of  
the printer properties window is similar.  
NOTE: You can check your printer name in the supplied CD-ROM.  
Printing a Document  
When you print with a Macintosh, you need to check the printer software  
setting in each application you use. Follow these steps to print from a  
Macintosh.  
1. Open a Macintosh application and select the file you want to print.  
2. Open the File menu and click Page Setup (Document Setup in some  
applications).  
3. Choose your paper size, orientation, scaling, and other options and click  
OK.  
4. Open the File menu and click Print.  
5. Choose the number of copies you want and indicate which pages you  
want to print.  
6. Click Print when you finish setting the options.  
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Make sure that your  
printer is selected.  
Mac OS 10.3 or later  
Changing Printer Settings  
You can use advanced printing features when using your printer.  
From your Macintosh application, select Print from the File menu. The printer  
name which appears in the printer properties window may differ depending on  
the printer in use.  
Layout Setting  
The Layout tab provides options to adjust how the document appears on the  
printed page. You can print multiple pages on one sheet of paper.  
Select Layout from the Presets drop-down list to access the following  
the next column.  
Mac OS 10.3 or later  
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Printer Features Setting  
The Printer Features tab provides options for selecting the paper type and  
adjusting print quality.  
Select Printer Features from the Presets drop-down list to access the  
following features:  
Mac OS 10.3 or later  
Paper Type  
1
Make sure that Paper Type is set to Printer Default. If you load a different type  
of print material, select the corresponding paper type.  
1
Resolution  
2
The Resolution options you can select may vary depending on your printer  
model. You can select the printing resolution. The higher the setting, the  
sharper the clarity of printed characters and graphics. The higher setting also  
may increase the time it takes to print a document.  
2
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Printing Multiple Pages on One Sheet of Paper  
You can print more than one page on a single sheet of paper. This feature  
provides a cost-effective way to print draft pages.  
1. From your Macintosh application, select Print from the File menu.  
2. Select Layout.  
Mac OS 10.3 or later  
3. Select the number of pages you want to print on one sheet of paper on  
the Pages per Sheet drop-down list.  
4. Select the page order from the Layout Direction option.  
To print a border around each page on the sheet, select the option you  
want from the Border drop-down list.  
5. Click Print, and the printer prints the selected number of pages on one  
side of each page.  
Scanning  
If you want to scan documents using other software, you will need to use  
TWAIN-compliant software, such as Adobe PhotoDeluxe or Adobe  
Photoshop. The first time you scan with your machine, select it as your TWAIN  
source in the application you use.  
The basic scanning process consists of the following steps:  
Place your photograph or page on the document glass or ADF.  
Open an application, such as PhotoDeluxe or Photoshop.  
Open the TWAIN window and set the scan options.  
Scan and save your scanned image.  
NOTE: You need to follow the program’s instructions for acquiring an image.  
Please refer to the User Guide of the application.  
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Scanning  
6Scanning  
Scanning with your machine lets you turn pictures and text into digital files on  
your computer. Then you can fax or e-mail the files, display them on your web  
site or use them to create projects that you can print using the WIA driver. This  
chapter includes:  
NOTE: Check the Operating System(s) that are compatible with your printer.  
Please refer to the OS Compatibility section of Printer Specifications in your  
Printer User Guide.  
You can check your printer name in the supplied CD-ROM.  
The maximum resolution that can be achieved depends upon various factors,  
including computer speed, available disk space, memory, the size of the  
image being scanned, and bit depth settings. Thus, depending on your system  
and what you are scanning, you may not be able to scan at certain resolutions,  
especially using enhanced dpi.  
You need to press Scan to activate Scan mode.  
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Scanning  
Scanning Basics  
Your WorkCentre PE220 offers three ways to scan. These are:  
From the control panel on your machine to an application:  
Use the Scan button on the control panel to initiate scanning. Assign the  
TWAIN-compliant software, such as Adobe Photo Deluxe or Adobe  
Photoshop, to the machine by selecting it from a list of available  
applications via the Scan button. To compose the list of available  
applications, you must configure it in the scan settings tab of the Printer  
Settings ControlCentre program. For details, see Chapter 5, Printing.  
From TWAIN-compliant software:  
You can use other software including Adobe PhotoDeluxe and Adobe  
Photoshop. For details, see Chapter 5, Printing.  
From the Windows Images Acquisition (WIA) driver:  
Your machine also supports the WIA driver for scanning images. For  
details, see Chapter 5, Printing.  
NOTE: To scan with your machine, you must install the software.  
1. Insert the Xerox Drivers CD into the CD-ROM drive. In Microsoft Win-  
dows click Start and then Run. Type E: Xinstall.exe, replacing "E" with  
the letter of your CD-ROM drive and click OK.  
2. When the language selection window appears, select the appropriate  
language and then click Continue.  
3. Choose the components you want to install and then click Continue.  
4. Click Continue.  
5. Click Finish. The driver installation is now complete.  
Scanning From the Control Panel to an Application  
1. Make sure that your machine and computer are turned on and properly  
connected to each other.  
2. Load the document(s) face up into the ADF, or place a single document  
face down on the document glass.  
For details about loading a document, see Loading Paper on page 2-6.  
3. Press Scan. The first available menu item, for example “Microsoft Paint”,  
appears on the display.  
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Scanning  
4. Press the scroll button ( or ) to select an application to receive the  
scanned image.  
5. Press Start to start scanning. The selected application window opens  
with the scanned image.  
Scanning Process with TWAIN-enabled Software  
If you want to scan documents using other software, you will need to use  
TWAIN-compliant software, such as Adobe PhotoDeluxe or Adobe  
Photoshop. The first time you scan with your machine, select it as your TWAIN  
source in the application you use.  
The basic scanning process involves a number of steps:  
1. Make sure that your machine and computer are turned on and properly  
connected to each other.  
2. Load the document(s) face up into the ADF.  
OR  
Place a single document face down on the document glass.  
3. Open an application, such as PhotoDeluxe or Photoshop.  
4. Open the TWAIN window and set the scan options.  
5. Scan and save your scanned image.  
NOTE: You need to follow the program’s instructions for acquiring an image.  
Please refer to the User Guide of the application.  
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Scanning  
Scanning Using the WIA Driver  
Your machine also supports the Windows Image Acquisition (WIA) driver for  
scanning images. WIA is one of the standard components provided by  
Microsoft® Windows® XP and works with digital cameras and scanners.  
Unlike the TWAIN driver, the WIA driver allows you to scan and easily  
manipulate images without using additional software.  
NOTE: The WIA driver works only on Windows XP with USB port.  
1. Load the document(s) face up into the ADF.  
OR  
Place a single document face down on the document glass.  
2. From the Start menu on your desktop window, select Settings, Control  
Panel, and then Scanners and Cameras.  
3. Double click your scanner driver icon. The Scanner and Camera Wizard  
launches.  
4. Choose your scanning preferences and click Preview to see how your  
preferences affect the picture.  
5. Click Next.  
6. Enter a picture name, and select a file format and destination to save the  
picture.  
7. Follow the on-screen instructions to edit the picture after it is copied to  
your computer.  
NOTE: If you want to cancel the scan job, press the Cancel button on the  
Scanner and Camera Wizard.  
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Faxing  
7Faxing  
This chapter gives you information about using your machine as a fax  
machine.  
This chapter includes:  
NOTE: You need to press Fax to activate Fax mode.  
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Faxing  
Setting Up the Fax System  
Changing the Fax Setup options  
1. Press Menu until “Fax Setup” appears on the top line of the display.  
The first available menu item, “Default-Change”, displays on the bottom  
line.  
2. Press the scroll button ( or ) until you see the desired menu item on the  
bottom line and press Enter.  
3. If you select “Default-Change”, you will see “Resolution”. Press Enter  
again.  
4. Use the scroll button ( or ) to find the desired status or use the number  
keypad to enter the value for the option you have selected.  
5. Press Enter to make your selection. The next Fax Setup option appears.  
6. If necessary, repeat steps 2 through 4.  
7. To return to Standby mode, press Stop/Clear.  
Available Fax Setup Options  
Option  
Description  
Default-Change  
You can change the default resolution value.  
Standard for documents with normal sized characters.  
Fine for documents containing small characters or thin  
lines, or for sending documents printed using a dot-matrix  
printer.  
Super Fine for documents containing extremely fine detail.  
Super Fine mode is enabled only if the remote machine  
also supports Super Fine resolution.  
Photo for documents containing shades of gray or  
photographs.  
Color for documents with colors. Sending a color fax is only  
possible if the receiving machine supports color fax  
reception and you send the fax manually. In this mode,  
memory transmission is not available.  
Ring To Answer  
Lighten/Darken  
You can specify the number of times the machine rings,  
from 1 to 7, before answering an incoming call.  
You can select the default contrast mode to fax your  
documents lighter or darker.  
Lighten works well with dark print.  
Normal works well with standard typed or printed  
documents.  
Darken works well with light print or faint pencil markings.  
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Option  
Description  
Redial Term  
Your machine can automatically redial a remote fax  
machine if it was busy. Intervals from 1 to 15 minutes can  
be entered.  
Redials  
You can specify the number of redial attempts, from 1 to 13.  
MSG Confirm  
You can set your machine to print a report showing whether  
a transmission was successful, how many pages were sent,  
and more. The available options are On, Off, and On-Err,  
which prints only when a transmission is not successful.  
Image TCR  
You can prevent the Image TCR (Transmission  
Confirmation Report) from being included in the  
confirmation report for privacy or security protection. The  
available options are On or Off.  
Auto Report  
This produces a report with detailed information about the  
previous 50 communications operations, including time and  
dates. The available options are On or Off.  
Auto Reduction  
When receiving a document containing pages as long as or  
longer than the paper loaded in the tray, the machine can  
reduce the size of the document to fit the size of the paper  
loaded in the machine. Select On if you want to  
automatically reduce an incoming page.  
With this feature set to Off, the machine cannot reduce the  
document to fit onto one page. The document will be  
divided and printed in actual size on two or more pages.  
Discard Size  
When receiving a document containing pages as long as or  
longer than the paper installed in your machine, you can set  
the machine to discard any excess at the bottom of the  
page. If the received page is outside the margin you set, it  
will print in actual size on two or more sheets of paper.  
When the document is outside the margin and the Auto  
Reduction feature is turned on, the machine reduces the  
document to fit it onto the appropriately-sized paper and  
discard does not occur. If the Auto Reduction feature is  
turned off or fails, data outside the margin will be discarded.  
Settings range from 0 to 30 mm.  
Receive Code  
The Receive Start Code allows you to initiate fax reception  
from an extension phone plugged into the EXT. jack on the  
back of the machine. If you pick up the extension phone  
and hear fax tones, enter the Receive Start Code. The  
Receive Start Code is preset to *9* at the factory. Settings  
range from 0 to 9. See Receiving Manually Using an  
Extension Telephone on page 7-12 for more information  
about using the code.  
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Option  
Description  
DRPD Mode  
You can receive a call using the Distinctive Ring Pattern  
Detection (DRPD) feature, which enables a user to use a  
single telephone line to answer several different telephone  
numbers. In this menu, you can set the machine to  
recognize which ring patterns to answer. For details about  
Receive Mode  
You can select the default fax receiving mode.  
In Tel mode, you can receive a fax by picking up the  
handset of the extension phone and then pressing the  
remote receive code (see Receive Code on page 7-3).  
Alternatively, you can press Manual Dial (you can hear a fax  
tone from the remote machine) and then press Start on the  
control panel of your machine.  
In the Fax mode, the machine answers an incoming call and  
immediately goes into fax reception mode.  
In Ans/Fax mode, the answering machine answers an  
incoming call, and the caller can leave a message on the  
answering machine. If the fax machine senses a fax tone on  
the line, the call automatically switches to Fax mode.  
In DRPD mode, you can receive a call using the Distinctive  
Ring Pattern Detection (DRPD) feature. This option is  
available only when you set up the DRPD Mode. For further  
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Sending a Fax  
Loading a Document  
You can use the Automatic Document Feeder (ADF) or the document glass to  
load an original document for faxing. Using the ADF, you can load up to 30  
sheets of 20 lb (75 g/m2 bond) paper at a time. You can, of course, place only  
one sheet at a time on the document glass. For details about preparing a  
document, see Making Copies on page 4-2.  
To fax a document using the Automatic Document  
Feeder (ADF):  
1. Load the document face up into the ADF. You can insert up to 30 sheets  
at a time.  
Make sure that the bottom of  
the document stack matches  
the paper size marked on the  
document tray.  
2. Adjust the document guide on  
the ADF to match the width of  
the document.  
NOTE: Dust on the ADF glass  
may cause black lines on the  
printout. Use the recommend  
materials to keep the ADF glass  
clean. Refer to Cleaning the Scan  
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To fax a document from the document glass:  
1. Lift and open the document cover.  
2. Place the document face down on  
the document glass and align it  
with the top left corner of the glass.  
NOTE: Make sure that no other  
documents are in the ADF (Automatic  
Document Feeder). A document in the  
ADF has priority over a document on  
the document glass.  
3. Close the document cover.  
Adjusting the Document Resolution  
The default document settings produce good results when using typical text-  
based documents.  
If you send documents that are of a poor quality, or contain photographs, you  
can adjust the resolution to produce a higher quality fax.  
1. Press Resolution on the control panel.  
2. By pressing Resolution or the scroll button ( or ), you can choose  
from Standard, Fine, Super Fine, Photo, and Color.  
3. When the mode you want to use displays, press Enter to make your  
selection.  
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The document types recommended for the resolution settings are described  
in the table below:  
Mode  
Recommended for:  
Standard  
Documents with normal sized characters.  
Fine  
Documents containing small characters or thin lines or  
documents printed using a dot-matrix printer.  
Super Fine  
Documents containing extremely fine detail. Super Fine mode  
is enabled only if the machine with which you are  
communicating also supports the Super Fine resolution. See  
the notes below.  
Photo  
Color  
Documents containing shades of gray or photographs.  
Documents with colors. Sending a color fax is only possible if  
the receiving machine supports color fax reception and you  
send the fax manually. In this mode, memory transmission is  
not available.  
NOTE: For memory transmission, Super Fine mode is not available. The  
resolution setting is automatically changed to Fine.  
When your machine is set to Super Fine resolution and the receiving fax  
machine does not support Super Fine resolution, the machine transmits using  
the highest resolution mode supported by the other fax machine.  
Sending a Fax Automatically  
1. Load the document(s) face up into the ADF, or place a single document  
face down on the document glass.  
For details about loading a document, see Loading a Document on  
2. Press the Fax button.  
3. Adjust the document resolution to suit your fax needs (see Adjusting the  
If you need to change the brightness, see Lighten/Darken on page 7-2.  
4. Enter the remote fax phone number using the number keypad.  
You can also press and hold the digit button of the speed dial number if  
you have assigned one. To store the speed dial number, see Storing a  
5. Press Start.  
6. When a document is placed on the document glass, the display shows  
“Another Page?” on the top line after the document is scanned into the  
memory. If you have the next page, remove the scanned page and place  
the next page on the glass. Press the scroll button ( or ) to display  
"Yes" and press Enter. Repeat as necessary.  
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After all of the pages are scanned, press the scroll button ( or ) to  
display "No" and press Enter when the display shows "Another Page?".  
7. The number is dialed and then the machine begins sending the fax when  
the receiving fax machine is ready.  
NOTE: When you want to cancel a fax job, press Stop/Clear at any time  
while sending.  
Sending a Fax Manually  
1. Load the document(s) face up into the ADF, or place a single document  
face down on the document glass.  
For details about loading a document, see Loading a Document on  
2. Press the Fax button  
3. Adjust the document resolution to suit your fax needs, see Adjusting the  
If you need to change the brightness, see Lighten/Darken on page 7-2.  
4. Press Manual Dial. You hear a dial tone.  
5. Enter the receiving fax machine’s number using the number keypad.  
You can also press and hold the digit button of the speed dial number if  
you have assigned one. To store the speed dial number, see Storing a  
6. When you hear a high-pitched fax signal from the remote fax machine,  
press Start.  
NOTE: When you want to cancel a fax job, press Stop/Clear at any time  
while sending.  
Redialing the Last Number  
To redial the number you last called:  
Press Redial/Pause.  
When a document is loaded in the ADF (Automatic Document Feeder; see To  
the machine automatically begins to send.  
For a document placed on the document glass, the display asks if you want to  
load another page. To add more documents, press the scroll button ( or )  
to display "Yes" and press Enter. To send the fax immediately, press the scroll  
button ( or ) to display "No" and press Enter.  
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Confirming Transmission  
When the last page of your document has been sent successfully, the  
machine beeps and returns to Standby mode.  
If your fax fails, an error message appears on the display. For a list of error  
messages and their meanings, see Clearing LCD Error Messages on page 9-8.  
If you receive an error message, press Stop/Clear to clear the message and  
try to send the document again.  
You can set your machine to print a confirmation report automatically each  
time sending a fax is completed. For further details, see the MSG Confirm item  
Automatic Redialing  
When the number you have dialed is busy or there is no answer when you  
send a fax, the machine automatically redials the number every three minutes,  
up to seven times according to the factory default settings.  
When the display shows “Retry Redial?”, press Enter to redial the number  
without waiting. To cancel the automatic redialing, press Stop/Clear.  
To change the time interval between redials and the number of redial  
attempts. See Redial Term on page 7-3.  
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Receiving a Fax  
About Receiving Modes  
In Fax mode, the machine answers an incoming fax call and immediately  
goes into the fax reception mode.  
In Tel mode, you can receive a fax by pressing Manual Dial (you can hear  
a fax tone from the sending machine) and then pressing Start on the  
control panel of your machine. You can also pick up the handset of the  
extension phone and then press the remote receive code (see Receive  
In Ans/Fax mode, the answering machine answers an incoming call, and  
the caller can leave a message on the answering machine. If the fax  
machine senses a fax tone on the line, the call automatically switches to  
Fax mode.  
In DRPD mode, you can receive a call using the Distinctive Ring Pattern  
Detection (DRPD) feature. “Distinctive Ring” is a telephone company  
service which enables a user to use a single telephone line to answer  
several different telephone numbers. For further details, see Receiving  
When your machine’s memory is full, the receiving mode automatically  
switches to Tel.  
For details about changing the receiving mode, see Receive Mode on page 7-  
4.  
NOTE:  
To use the Ans/Fax mode, attach an answering machine to the EXT. jack  
on the back of your machine.  
If you do not want other people to view your received documents, you can  
use Secure Receiving mode. In this mode, all of the received faxes are  
stored in memory. For further details, see Using Secure Receiving Mode  
Loading Paper for Receiving Faxes  
Faxes can only be printed on Letter-, A4-, Legal-, Folio-, Executive-, or B5-  
sized paper. For details about loading paper and setting the paper size in the  
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Receiving Automatically in Fax Mode  
Your machine is preset to Fax mode at the factory.  
When you receive a fax, the machine answers the call on a specified number  
of rings and automatically receives the fax.  
To change the number of rings, see Ring To Answer on page 7-2.  
If you want to adjust the ringer volume, see Setting Sounds on page 2.18.  
Receiving Manually in Tel Mode  
You can receive a fax call by picking up the handset of the extension phone  
and then pressing the remote receive code (see Receive Code on page 7-3),  
or by pressing Fax, Manual Dial, and then Start when you hear a fax tone  
from the sending machine.  
The machine begins receiving a fax and returns to Standby mode when the  
reception is completed.  
Receiving Automatically in Ans/Fax Mode  
To use this mode, you must attach an answering machine to the EXT. jack on  
the back of your machine. See Making Connections on page 2-8.  
If the caller leaves a message, the answering machine stores the message as  
it would normally. If your machine detects a fax tone on the line, it  
automatically starts to receive the fax.  
NOTE: If you have set your machine to Ans/Fax mode and your answering  
machine is switched off, or no answering machine is connected to EXT. jack,  
your machine automatically goes into Fax mode after a predefined number of  
rings.  
If your answering machine has a ‘user-selectable ring counter’, set the  
machine to answer incoming calls within 1 ring.  
If you are in Tel mode (manual reception) when the answering machine is  
connected to your machine, you must switch off the answering machine, or the  
outgoing message from the answering machine will interrupt your phone  
conversation.  
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Receiving Manually Using an Extension Telephone  
This features works best when you are using an extension telephone  
connected to the EXT. jack on the back of your machine. You can receive a  
fax from someone you are talking to on the extension telephone without going  
to the fax machine.  
When you receive a call on the extension phone and hear fax tones, press the  
keys  
Press the buttons slowly in sequence. If you still hear the fax tone from the  
remote machine, press again.  
is the remote receive code preset at the factory. The first and the last  
9
on the extension telephone. The machine receives the document.  
9
9
asterisks are fixed, but you can change the middle number to any number. For  
details about changing the code, see Receive Code on page 7-3.  
Receiving Faxes Using the DRPD Mode  
“Distinctive Ring” is a telephone company service which enables a user to use  
a single telephone line to answer several different telephone numbers. The  
particular number someone uses to call you is identified by different ringing  
patterns, which consist of various combinations of long and short ringing  
sounds.  
Using the Distinctive Ring Pattern Detection feature, your fax machine can  
“learn” the ring pattern you designate to be answered by the fax machine.  
Unless you change it, this ringing pattern will continue to be recognized and  
answered as a fax call, and all other ringing patterns will be forwarded to the  
extension telephone or answering machine plugged into the EXT. jack. You  
can easily suspend or change Distinctive Ring Pattern Detection at any time.  
Before using the Distinctive Ring Pattern Detection option, Distinctive Ring  
service must be installed on your telephone line by the telephone company.  
To set up Distinctive Ring Pattern Detection, you will need another telephone  
line at your location, or someone available to dial your fax number from  
outside.  
To set up the DRPD mode:  
1. Press Menu until “Fax Setup” appears on the top line of the display.  
2. Press the scroll button ( or ) until you see “Receive Mode” on the  
bottom line and press Enter.  
3. Press the scroll button ( or ) until you see “DRPD Mode” on the bottom  
line and press Enter.  
4. When “Set” displays on the bottom line, press Enter.  
“Waiting Ring” appears on the display.  
5. Call your fax number from another telephone. It is not necessary to place  
the call from a fax machine.  
6. When your machine begins to ring, do not answer the call. The machine  
requires several rings to learn the pattern.  
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When the machine completes learning, the LCD displays “End DRPD  
Setup”.  
If the DRPD setup fails, “DRPD Ring Error” appears. Press Enter when  
“DRPD Mode” displays and retry from step 3.  
7. To return to Standby mode, press Stop/Clear.  
When the DRPD feature is set up, the DRPD option is available in the Receive  
Mode menu. To receive faxes in the DRPD mode, you need to set the menu  
to DRPD; see DRPD Mode on page 7-4.  
NOTE: DRPD must be set up again if you re-assign your fax number, or  
connect the machine to another telephone line.  
After DRPD has been set up, call your fax number again to verify that the  
machine answers with a fax tone. Then have a call placed to a different  
number assigned to that same line to be sure the call is forwarded to the  
extension telephone or answering machine plugged into the EXT. jack.  
Receiving Faxes in the Memory  
Since your machine is a multi-tasking device, it can receive faxes while you  
are making copies or printing. If you receive a fax while you are copying or  
printing, your machine stores incoming faxes in memory. Then, as soon as  
you finish copying or printing, the machine automatically prints the fax.  
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Automatic Dialing  
Speed Dialing  
You can store up to 100 frequently dialed numbers in one or two-digit speed  
dial locations (0-99).  
Storing a Number for Speed Dialing  
1. Press the Fax button.  
2. Press Phone Book on the control panel.  
3. Press Phone Book or the scroll button ( or ) to display “Store&Edit” on  
the bottom line of the display. Press Enter.  
4. Press Enter when “Speed Dials” appears on the display.  
The display prompts you to enter a location number, showing the first  
available number.  
5. Enter a speed dial number between 0 and 99, using the number keypad  
or the scroll button ( or ) and press Enter.  
If a number is already stored in the location you chose, the display shows  
the number to allow you to change it. To start over with another speed-dial  
number, press Exit.  
6. Enter the number you want to store using the number keypad and press  
Enter.  
To insert a pause between numbers, press Redial/Pause. The symbol “−  
” appears on the display.  
7. To assign a name to the number, enter the name you want. For details  
about entering characters, see Entering Characters Using the Number  
OR  
If you do not want to assign a name, skip this step.  
8. Press Enter when the name appears correctly or without entering a  
name.  
9. To store more fax numbers, repeat steps 4 through 7.  
OR  
To return to Standby mode, press Stop/Clear.  
Sending a Fax using a Speed Dial Number  
1. Feed the document(s) face up into the ADF, or place a single document  
face down on the document glass.  
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For details about loading a document, see Loading a Document on  
2. Press the Fax button.  
3. Adjust the document resolution to suit your fax needs (see Adjusting the  
If you need to change the brightness, see Lighten/Darken on page 7-2.  
4. Enter the speed dial number.  
– For a one-digit speed dial number, press and hold the appropriate digit  
button.  
– For a two-digit speed dial number, press the first digit button and press  
and hold the last digit button.  
5. The corresponding entry’s name briefly displays.  
6. The document scans into memory.  
When a document is placed on the document glass, the LCD display asks  
if you want to send another page. To add more documents, press the  
scroll button ( or ) to display "Yes" and press Enter. To send the fax  
immediately, press the scroll button ( or ) to display "No" and press  
Enter.  
7. The fax number stored in the speed dial location is automatically dialed.  
The document is sent when the receiving fax machine answers.  
Group Dialing  
If you frequently send the same document to several destinations, you can  
create a group of these destinations and set them under a group dial location.  
This enables you to use a group dial number setting to send the same  
document to all the destinations in the group.  
Setting a Group Dial Number  
1. Press Phone Book on the control panel.  
2. Press Phone Book or the scroll button ( or ) to display “Store&Edit” on  
the bottom line of the display. Press Enter.  
3. Press the scroll button ( or ) to display “Group Dials” on the bottom line  
and press Enter.  
4. Press Enter when “New” displays on the bottom line.  
The display prompts you to enter a location number, showing the first  
available number.  
5. Enter a group number between 0 and 99 using the number keypad or the  
scroll button ( or ) and press Enter.  
6. Enter a speed dial number you want to include in the group and press  
Enter.  
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You can also select the speed dial number stored in the machine by  
pressing the scroll button ( or ) and then press Enter.  
7. When the display confirms the number to be added to the group, press  
Enter.  
8. Repeat steps 6 and 7 to enter other speed dial numbers into the group.  
9. Press the Exit button when you have entered all of the desired numbers.  
The display prompts you to enter a group ID.  
10. To assign a name to the group, enter the name you want. For details  
about entering characters, see Entering Characters Using the Number  
OR  
If you do not want to assign a name, skip this step.  
11. Press Enter when the name appears correctly or without entering a  
name.  
12. If you want to assign another group, press Enter and repeat from step 5.  
OR  
To return to Standby mode, press Stop/Clear.  
NOTE: You cannot include one group dial number in another group dial  
number.  
Editing Group Dial Numbers  
You can delete a specific speed dial number from a selected group or add a  
new number to the selected group.  
1. Press the Fax button.  
2. Press Phone Book on the control panel.  
3. Press Phone Book or the scroll button ( or ) to display “Store&Edit” on  
the bottom line of the display. Press Enter.  
4. Press the scroll button ( or ) to display “Group Dials” on the bottom line  
and press Enter.  
5. Press the scroll button ( or ) to display “Edit” on the bottom line and  
press Enter.  
6. Enter the group number you want to edit or select the group number by  
pressing the scroll button ( or ) and press Enter.  
7. Enter the speed dial number you want to add or delete.  
You can also select the speed dial number you want to delete by pressing  
the scroll button ( or ).  
8. Press Enter.  
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9. When you enter the specific number in the group, the display shows  
“Delete?”.  
When you enter a new number, the display shows “Add?”.  
10. Press Enter to add or delete the number.  
11. To change the group name, press Exit.  
12. Enter a new group name and press Enter.  
13. If you want to edit another group, press Enter and repeat from step 5.  
Or  
To return to Standby mode, press Stop/Clear.  
Sending a Fax Using Group Dialing  
(Multi-address Transmission)  
You can use group dialing for Broadcast or Delayed transmissions.  
Follow the procedure of the operation (Broadcast fax: see Sending Broadcast  
Priority fax: see Sending a Priority Fax on page 7-21). When you come to a  
step in which the display asks you to enter the receiving fax number:  
For a one-digit group number, press and hold the appropriate digit button.  
For a two-digit group number, press the first digit button and press and  
hold the last digit button.  
You can use only one group number for one operation. Then continue the  
procedure to complete the desired operation.  
Your machine automatically scans a document loaded in the Automatic  
Document Feeder or on the document glass into memory. The machine dials  
each of the numbers included in the group.  
Searching for a Number in Memory  
You can either scan from A to Z sequentially, or you can search using the first  
letter of the name associated with the number.  
Searching Sequentially through the Memory  
1. Press the Fax button.  
2. Press Phone Book.  
3. Press Enter when “Search&Dial” appears on the display.  
4. Press the scroll button ( or ) to scroll through the machine’s memory  
until the name and number you want to dial display. You can search  
upwards or downwards through the entire memory in alphabetical order,  
from A to Z.  
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While searching through the machine’s memory, each entry is preceded  
by either “S” for speed dial or “G” for group dial numbers. These letters tell  
you how the number is stored.  
5. When the name and/or the number you want displays, press Start or  
Enter to dial.  
Searching with a Particular First Letter  
1. Press the Fax button.  
2. Press Phone Book.  
3. Press Enter when “Search&Dial” appears on the display.  
4. Press the button labeled with the letter you want to search for. A name  
beginning with the letter displays.  
For example, if you want to find the name “MOBILE” press the number  
button, which is labeled with “MNO”.  
6
5. Press the scroll button ( or ) to display the next name.  
6. When the name and/or the number you want displays, press Start or  
Enter to dial.  
Printing a Phonebook List  
You can check your automatic dial setting by printing a Phonebook list.  
1. Press the Fax button.  
2. Press Phone Book.  
3. Press Phone Book or the scroll button ( or ) until “Print” appears on  
the bottom line and press Enter.  
A list showing your speed dial, and group dial entries prints out.  
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Other Ways to Fax  
Sending Broadcast Faxes  
Using the Broadcasting button on the control panel, you can use the  
broadcast fax feature, which allows you to send a document to multiple  
locations. Documents are automatically stored in memory and sent to a  
remote station. After transmission, the documents are automatically erased  
from memory.  
1. Load the document(s) face up into the ADF, or place a single document  
face down on the document glass.  
For details about loading a document, see Loading a Document on  
2. Press the Fax button.  
3. Adjust the document resolution to suit your fax needs (see Adjusting the  
If you need to change the brightness, see Lighten/Darken on page 7-2.  
4. Press Broadcasting on the control panel.  
5. Enter the number of the first receiving machine using the number  
keypad.  
You can also press and hold the digit button of the speed dial number if  
you have assigned one. To store the speed dial number, see Storing a  
6. Press Enter to confirm the number. The display asks you to enter  
another fax number to send the document.  
NOTE: The Another No. prompt does not appear if you have added numbers  
for another broadcast or delay fax job. You must wait until the job is  
completed.  
7. To enter more fax numbers, press the scroll button ( or ) to display  
"Yes" and press Enter. Repeat steps 5 and 6. You can add up to 10  
destinations.  
Note that you can input group dial numbers only once at first.  
8. When you finish entering fax numbers, press the scroll button ( or ) to  
display "No" and press Enter.  
The document is scanned into memory before transmission. The display  
shows memory capacity and the number of pages being stored in  
memory.  
For a document placed on the document glass, the display asks if you  
want to load another page. To add more documents, press the scroll  
button ( or ) to display "Yes" and press Enter.  
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Faxing  
To send the fax immediately, press the scroll button ( or ) to display  
"No" and press Enter.  
9. The machine begins sending the document to the numbers you entered  
in the order in which you entered them.  
Sending a Delayed Fax  
You can set your machine to send a fax at a later time when you will not be  
present. This allows a user to take advantage of lower phone rates.  
1. Load the document(s) face up into the ADF, or place a single document  
face down on the document glass.  
For details about loading a document, see Loading a Document on  
2. Adjust the document resolution to suit your fax needs (see Adjusting the  
If you need to change the brightness, see Lighten/Darken on page 7-2.  
3. Press Menu until “Fax Feature” appears on the top line of the display.  
The first available menu item, “DelayFax” displays on the bottom line.  
4. Press Enter.  
5. Enter the number of the receiving machine using the number keypad.  
You can also press and hold the digit button of the speed dial number if  
you have assigned one. To store the speed dial number, see Storing a  
6. Press Enter to confirm the number on the display. The display asks you  
to enter another fax number to which to send the document.  
NOTE: The Another No. prompt does not appear if you have added numbers  
for another broadcast or delay fax job. You must wait until the job is  
completed.  
7. To enter more fax numbers, press the scroll button ( or ) to display  
"Yes" and press Enter. Repeat steps 5 and 6. You can add up to 10  
destinations.  
Note that you can input group dial numbers only once at first.  
8. When you finish entering fax numbers, press the scroll button ( or ) to  
display "No" and press Enter.  
The display asks you to enter a name.  
9. To assign a name to the transmission, enter the name you want. For  
details about entering characters, see Entering Characters Using the  
If you do not want to assign a name, skip this step.  
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Faxing  
10. Press Enter. The display shows the current time and asks you to enter  
the starting time when the fax is to be sent.  
11. Enter the time using the number keypad.  
To select “AM” or “PM” for 12-hour format, press the or button or any  
number button.  
If you set a time earlier than the current time, the document will be sent at  
that time on the following day.  
12. Press Enter when the starting time displays correctly.  
13. The document is scanned into memory before transmission. The display  
shows memory capacity and the number of pages being stored in  
memory.  
For a document placed on the document glass, the display asks if you  
want to load another page. To add more documents, press the scroll  
button ( or ) to display "Yes" and press Enter. Or, press the scroll button  
( or ) to display "No" and press Enter.  
14. The machine returns to Standby mode. The display reminds you that you  
are in Standby mode and that a delayed fax is set.  
NOTE: If you want to cancel the delayed transmission, see Canceling a  
Sending a Priority Fax  
Using the Priority Fax feature, a high priority document can be sent ahead of  
reserved operations. The document is scanned into memory and transmitted  
when the current operation is finished. In addition, priority transmission will  
interrupt a broadcast operation between stations (i.e., when the transmission  
to station A ends, before transmission to station B begins) or between redial  
attempts.  
1. Load the document(s) face up into the ADF, or place a single document  
face down on the document glass.  
For details about loading a document, see Loading a Document on  
2. Adjust the document resolution to suit your fax needs (see Adjusting the  
If you need to change the brightness, see Lighten/Darken on page 7-2.  
3. Press Menu until “Fax Feature” appears on the top line of the display.  
4. Press the scroll button ( or ) to display “Priority Fax” on the bottom line  
and press Enter.  
5. Enter the number of the receiving machine using the number keypad.  
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Faxing  
You can also press and hold the digit button of the speed dial number if  
you have assigned one. To store the speed dial number, see Storing a  
6. Press Enter to confirm the number. The display asks you to enter a  
name.  
7. To assign a name to the transmission, enter the name you want. For  
details about entering characters, see Entering Characters Using the  
If you do not want to assign a name, skip this step.  
8. Press Enter.  
The document is scanned into memory before transmission. The display  
shows memory capacity and the number of pages being stored in  
memory.  
For a document placed on the document glass, the display asks if you want to load  
another page. To add more documents, press the scroll button ( or ) to display  
"Yes" and press Enter. To send the fax immediately, press the scroll button ( or  
) to display "No" and press Enter  
.
9. The machine shows the number being dialed and begins sending the  
document.  
Adding Documents To a Scheduled Fax  
You can add documents to a delayed transmission previously reserved in your  
machine’s memory.  
1. Load the document(s) face up into the ADF, or place a single document face  
down on the document glass.  
For details about loading a document, see Loading a Document on page 7-5.  
2. Adjust the document resolution to suit your fax needs (see Adjusting the  
If you need to change the brightness, see Lighten/Darken on page 7-2.  
3. Press Menu until “Fax Feature” appears on the top line of the display.  
4. Press the scroll button ( or ) to display “Add Page” on the bottom line and  
press Enter  
.
The display shows the last job reserved in memory.  
5. Press the scroll button ( or ) until you see the fax job to which you want to  
add documents and press Enter  
.
The machine automatically stores the documents in memory, and the display  
shows memory capacity and the number of pages.  
For a document placed on the document glass, the display asks if you want to  
load another page. To add more documents, press the scroll button ( or )  
to display "Yes" and press Enter. Or, press the scroll button ( or ) to display  
"No" and press Enter  
.
6. After storing, the machine displays the numbers of total pages and added  
pages and then returns to Standby mode.  
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Faxing  
Canceling a Scheduled Fax  
1. Press Menu until “Fax Feature” appears on the top line of the display.  
2. Press the scroll button ( or ) to display “Cancel Job” on the bottom line  
and press Enter.  
The display shows the last job reserved in memory.  
3. Press the scroll button ( or ) until you see the fax job you want to  
cancel, and press Enter.  
4. When the display confirms your selection, press the scroll button ( or )  
to display "Yes" and press Enter. The selected job is canceled and the  
machine returns to Standby mode.  
To cancel your selection, press the scroll button ( or ) to display "No"  
and press Enter.  
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Faxing  
Additional Features  
Using Secure Receiving Mode  
To prevent your received faxes from being accessed by unauthorized people.  
You can turn on Secure Receiving mode to restrict printing of received faxes  
when the machine is unattended. In Secure Receiving mode, all incoming  
faxes go into memory. When the mode is deactivated, any stored faxes are  
printed.  
To turn Secure Receiving mode on:  
1. Press Menu until “Advanced Fax” appears on the top line of the display.  
2. Press the scroll button ( or ) until “Secure Receive” appears on the  
bottom line and press Enter.  
3. Press the scroll button ( or ) to display “On” on the bottom line and  
press Enter.  
4. Enter a four-digit password you want to use, using the number keypad  
and press Enter.  
NOTE: You can activate Secure Receiving mode without setting a password,  
but cannot protect your faxes.  
5. Re-enter the password to confirm it and press Enter.  
6. To return to Standby mode, press Stop/Clear.  
When a fax is received in Secure Receiving mode, your machine stores it in  
memory and displays “Secure Receive” to let you know that there is a fax  
stored.  
To print received documents:  
1. Press Menu until “Advanced Fax” appears on the top line of the display.  
2. Press the scroll button ( or ) until “Secure Receive” appears on the  
bottom line and press Enter.  
3. Press the scroll button ( or ) to display “Print” on the bottom line and  
press Enter.  
4. Enter the four-digit password and press Enter.  
The machine prints all of the faxes stored in memory.  
To turn Secure Receiving mode off:  
1. Press Menu until “Advanced Fax” appears on the top line of the display.  
2. Press the scroll button ( or ) until “Secure Receive” appears on the  
bottom line and press Enter.  
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Faxing  
3. Press the scroll button ( or ) to display “Off” on the bottom line and  
press Enter.  
4. Enter the four-digit password and press Enter.  
The mode is deactivated and the machine prints all faxes stored in  
memory.  
5. To return to Standby mode, press Stop/Clear.  
Printing Reports  
Your machine can print reports the following reports:  
Phonebook List  
This list shows all of the numbers currently stored in the machine’s memory as  
speed dial and group dial numbers.  
NOTE: You can print this Phonebook list using the Phone Book button: see  
Sent Fax Report  
This report shows information on the faxes you have recently sent.  
Received Fax Report  
This report shows information on the faxes you have recently received.  
System Data List  
This list shows the status of the user-selectable options.  
NOTE: You may print this list to confirm your changes after changing any  
settings.  
Scheduled Job Information  
This list shows the document(s) currently stored for Delayed faxes. You may  
print this list to check the delayed faxes and the starting times.  
Message Confirmation  
This report shows the fax number, the number of pages, the elapsed time of  
the job, the communication mode, and the communication results for a  
particular fax job.  
You can set up your machine to automatically print a message confirmation  
report after each fax job. See MSG Confirm on page 7-3.  
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Faxing  
Junk Fax Number List  
This list shows up to 10 fax numbers specified as junk fax numbers. To add or  
delete numbers to or from this list, access the Junk Fax Setup menu: see Junk  
Fax Setup on page 7-28. When the Junk Fax Barrier feature is turned on,  
incoming faxes from those numbers are blocked.  
This feature recognize the last 6 digits of the fax number set as a remote fax  
machine’s ID.  
Multi-communication Report  
This report is printed automatically after sending documents from more than  
one location.  
Power Failure Report  
This report is printed out automatically when power is restored after a power  
failure, if any data loss occurs due to the power failure.  
NOTE: The lists you have set to print out automatically don’t print out when  
there is no paper loaded or a paper jam has occurred.  
Printing a Report  
1. Press Menu until “Reports” appears on the top line of the display.  
2. Press the scroll button ( or ) to display the report or list you want to  
print on the bottom line.  
– Phone Book: Phonebook list  
– Sent Report: Sent fax report  
– RCV Report: Received fax report  
– System Data: System data list  
– Scheduled Jobs: Scheduled job information  
– MSG Confirm: Message confirmation  
– Junk Fax List: Junk fax number list  
3. Press Enter.  
The selected information prints out.  
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Faxing  
Using Advanced Fax Settings  
Your machine has various user-selectable setting options for sending or  
receiving faxes. These options are preset at the factory, but you may need to  
change them. To find out how the options are currently set, print the System  
Data list. For details about printing the list, see above.  
Changing Setting Options  
1. Press Menu until “Advanced Fax” appears on the top line of the display.  
2. Press the scroll button ( or ) until you see the menu item you want on  
the bottom line and press Enter.  
3. When the option you want appears on the display, choose a status by  
pressing the scroll button ( or ) or enter a value using the number  
keypad.  
4. Press Enter to save the selection.  
5. You can exit from Setup mode at any time by pressing Stop/Clear.  
Advanced Fax Setting Options  
Option  
Description  
Send Forward  
You can set the machine to send a copy of all outgoing faxes  
to a specified destination, in addition to the fax numbers you  
entered.  
Select Off to turn this feature off.  
Select On to turn this feature on. You can set the number of  
the fax machine to which faxes are to be sent.  
RCV Forward  
You can set your machine to forward incoming faxes to  
another fax number during a specified time period. When a  
fax arrives at your machine, it is stored in memory. Then, the  
machine dials the fax number that you have specified and  
sends the fax.  
Select Off to turn this feature off.  
Select On to turn this feature on. You can set the fax number  
to which faxes are forwarded. Then, you can enter the  
starting time and date, and/or the ending time and date. The  
Local Copy option allows you to set the machine to print the  
fax on your machine, if fax forwarding is completed without  
any error.  
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Faxing  
Option  
Description  
Junk Fax Setup  
Using the Junk Fax Barrier feature, the system will not accept  
faxes sent from remote stations whose numbers are stored in  
the memory as junk fax numbers. This feature is useful for  
blocking any unwanted faxes.  
Select Off to turn the feature off. Your machine accepts all  
faxes.  
Select On to turn the feature on. You can set up to 10 fax  
numbers as junk fax numbers using the Set option. After  
storing numbers, your machine will not accept faxes from the  
registered stations. To delete all junk fax numbers, use the  
All Delete option.  
Secure Receive  
You can keep your received faxes from being accessed by  
unauthorized people.  
For further details about setting this mode, see Using  
Prefix Dial  
You can set a prefix dial number of up to five digits. This  
number dials before any automatic dial number is started. It  
is useful for accessing a PABX exchange.  
Stamp RCV Name  
This option allows the machine to automatically print the  
page number, and the date and time of reception at the  
bottom of each page of a received document.  
Select Off to turn this feature off.  
Select On to turn this feature on.  
ECM Mode (Error  
Correction Mode)  
Error Correction Mode helps with poor line quality and makes  
sure any faxes you send are sent smoothly to any other  
ECM-equipped fax machine. If the line quality is poor, it takes  
more time to send a fax when you are using ECM.  
Select Off to turn this feature off.  
Select On to turn this feature on.  
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8
Maintenance  
8Maintenance  
This chapter provides information for maintaining the machine and replacing  
the print cartridge.  
This chapter includes:  
Xerox PE220  
8-1  
 
8
Maintenance  
Clearing the Memory  
You can selectively clear information stored in your machine’s memory.  
CAUTION: Before clearing the memory, make sure that all fax jobs have  
been completed.  
1. Press Menu on the control panel until “Maintenance” appears on the top  
line of the display.  
2. Press the scroll button ( or ) until you see “Clear Memory” on the  
bottom line and press Enter.  
The first available menu item, “Clear All Mem.”, displays on the bottom  
line.  
3. Press the scroll button ( or ) until you see the item you want to clear.  
Feature  
Clear All Mem.  
Paper Setting  
Description  
Clears all of the data stored in the memory.  
Restores all of the Paper Setting options to the factory  
default.  
Machine Setup  
Copy Setup  
Resets all of your settings to the factory default.  
Restores all of the Copy Setup options to the factory  
default.  
Fax Setup  
Restores all of the Fax Setup options to the factory  
default.  
Fax Feature  
Advanced Fax  
Sound/Volume  
Cancels all of the scheduled fax jobs in the machine’s  
memory.  
Restores all of the Advanced Fax setting options to the  
factory default.  
Restores all of the Sound/Volume settings to the factory  
default.  
Sent Report  
RCV Report  
Phone Book  
Clears all records of sent faxes.  
Clears all records of received faxes.  
Clears the speed dial and group dial numbers stored in  
the memory.  
4. Press Enter. The selected memory is cleared and the display asks you to  
continue clearing the next item.  
5. To clear another item, repeat steps 3 and 4.  
OR  
To return to Standby mode, press Stop/Clear.  
8-2  
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8
Maintenance  
Cleaning Your Machine  
To maintain print quality, follow the cleaning procedures below each time the  
print cartridge is replaced or if print quality problems occur.  
CAUTION: Cleaning the covers of the machine with cleaning materials  
containing large amounts of alcohol, solvent, or other strong  
substances can discolor or crack the covers.  
CAUTION: While cleaning the inside of the machine, be careful not to  
touch the transfer roller located underneath the print cartridge. Oil from  
your fingers can cause print quality problems.  
Cleaning the Outside  
Clean the covers of the machine with a soft lint-free cloth. You can dampen  
the cloth slightly with water, but be careful not to let any water drip onto or into  
the machine.  
Cleaning the Inside  
During the printing process, paper, toner, and dust particles can accumulate  
inside the machine. This buildup can cause print quality problems, such as  
toner specks or smearing. Cleaning the inside of the machine clears or  
reduces these problems.  
1. Turn the machine off and unplug the power cord. Wait for the machine to  
cool down.  
2. Open the front door.  
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Maintenance  
3. Pull the print cartridge out, lightly  
pushing it down. Set it on a clean  
flat surface.  
CAUTION: To prevent damage to  
the print cartridge, do not expose it  
to light for more than a few  
minutes. Cover it with a piece of  
paper, if necessary.  
CAUTION: Do not touch the green  
underside of the print cartridge.  
Hold the cartridge using the handle  
on the cartridge to avoid touching  
this area.  
4. Pull out and remove the Manual  
Tray.  
5. With a slightly damp lint-free  
cloth, wipe away any dust and  
spilled toner from the print  
cartridge area and the print  
cartridge cavity.  
CAUTION: Do not touch the black  
transfer roller inside the machine.  
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8
Maintenance  
6. Locate the long strip of glass  
(LSU) inside the top of the  
cartridge compartment. Gently  
wipe the glass to remove any  
toner.  
7. Re-insert the manual tray, print  
cartridge and close the door.  
8. Plug in the power cord and  
switch on the machine.  
Cleaning the Scan Unit  
Keeping the scan unit clean helps ensure the best possible scanned images.  
We suggest that you clean the scan unit at the start of each day and during  
the day, as needed.  
1. Slightly dampen a soft lint-free cloth or paper towel with water.  
2. Open the document cover.  
3. Wipe the surface of the document glass and ADF glass until it is clean  
and dry.  
White bar  
Document cover  
ADF glass  
Document glass  
4. Wipe the underside of the white document cover and white bar until it is  
clean and dry.  
5. Close the document cover.  
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8
Maintenance  
Maintaining the Smart Kit ® Print Cartridge  
Smart Kit ® Print Cartridge Storage  
To get the most from the print cartridge, follow these guidelines:  
Do not remove the print cartridge from its package until you are ready to  
install it.  
Do not refill the print cartridge. The machine warranty does not cover  
damage caused by using a refilled cartridge.  
Store print cartridges in the same environment as your machine.  
To prevent damage to the print cartridge, do not expose it to light for more  
than a few minutes.  
Expected Cartridge Life  
The life of the Smart Kit ® Print Cartridge depends on the amount of toner that  
print jobs require. When printing text at ISO 19752 5% coverage, a new print  
cartridge lasts an average of 3,000 pages. (The original print cartridge  
supplied with the machine lasts an average of 1,000 pages.) The actual  
number may be different depending on the print density of the page you print.  
If you print a lot of graphics, you may need to change the cartridge more often.  
Redistributing Print Cartridge Toner  
When the print cartridge is near the end of its life, white streaks or light printing  
may occur. The LCD displays the warning message, “Toner Low”. You can  
temporarily recover print quality by redistributing the remaining toner in the  
cartridge. In some case, white streaks or light printing still occurs even after  
you have redistributed the toner.  
1. Open the front door.  
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Maintenance  
2. Pull the print cartridge out and  
remove it from the printer.  
3. Gently shake the print cartridge  
from side to side five or six times  
to redistribute the toner.  
NOTE: If toner gets on your  
clothing, wipe it off with a dry cloth  
and wash clothing in cold water. Hot  
water sets toner into fabric.  
CAUTION: Do not touch the green  
underside of the print cartridge.  
Use the handle on the cartridge to avoid touching this area.  
4. Reinstall the cartridge and close the front door. Make sure that the cover  
is securely closed. If it is not firmly closed, printing error may occur.  
Replacing the Smart Kit ® Print Cartridge  
When the display on the control panel shows the warning message, “Toner  
Empty” the print cartridge has run and the machine stops printing. At this  
stage, the print cartridges needs to be replaced.  
Remove the old print cartridge and install a new print cartridge. See Installing  
Setting the Notify Toner Option  
If you set the Notify Toner menu option to “On”, your machine automatically  
sends a fax to your service agent or the dealer to notify them. The fax number  
can be preset by your service agent or dealer when the machine is installed.  
The machine sends out a notification when:  
The print cartridge is low.  
A critical error occurred at your machine.  
(Error cases: CRU Fuse Error, Low Heat Error, LSU Error.)  
Notification day and notification pages that are preset by your dealer have  
passed.  
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Maintenance  
1. Press Menu on the control panel until “Maintenance” appears on the top  
line of the display.  
2. Press the scroll button ( or ) to display “Notify Toner ” on the bottom  
line and press Enter.  
3. Enter a four-digit password you want to use, using the number keypad  
and press Enter.  
(If you select this menu, for the first time after purchasing or after clearing  
all memory, re-enter the password to confirm it and press Enter.)  
4. Press the scroll button ( or ) to change the setting.  
Select “On” to enable this feature.  
Selecting “Off” disables this feature.  
5. Press Enter to save the selection.  
6. To return to Standby mode, press Stop/Clear.  
Cleaning the Drum  
You can clean the OPC drum in the print cartridge manually or automatically.  
If there are streaks or spots on your prints, the OPC drum in the print cartridge  
may require manual cleaning.  
1. Before starting the cleaning procedure, make sure that paper is loaded in  
the machine.  
2. Press Menu on the control panel until “Maintenance” appears on the top  
line of the display. The first available menu item, “Clean Drum”, displays  
on the bottom line.  
3. Press Enter. The first available menu item, “Yes” displays on the bottom  
line.  
4. Press Enter. The machine prints out a cleaning page. Toner particles on  
the drum surface adhere to the paper.  
5. If the problem remains, repeat steps 1 through 4.  
6. To return to Standby mode, press Stop/Clear.  
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8
Maintenance  
Consumables and Replacement Parts  
From time to time, you need to replace the Smart Kit ® Print Cartridge and  
ADF Rubber Pad to maintain optimum performance and to avoid print quality  
problems and paper feed problems resulting from worn parts.  
The following items should be replaced after you have printed the specified  
number of pages:  
Items  
Yield (Average)  
Smart Kit ® Print Cartridge (initial)  
Approx. 1,000 pages  
Smart Kit ® Print Cartridge (replacement) Approx. 3,000 pages  
ADF rubber pad Approx. 20,000 pages  
To purchase consumables and replacement parts, contact your Dealer or  
Service Agent or the Retailer where you bought your machine. We strongly  
recommend that these items are installed by a trained service professional,  
except for the print cartridge and the ADF rubber pad.  
For the print cartridge refer to Replacing the Smart Kit ® Print Cartridge on  
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8-9  
   
8
Maintenance  
Replacing the ADF Rubber Pad  
You can purchase an ADF rubber pad from your Service Agent or the Retailer  
where you bought your machine.  
1. Open the ADF cover.  
2. Remove the ADF rubber pad  
from the ADF, as shown.  
3. Install a new ADF rubber pad.  
4. Close the ADF cover.  
8-10  
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9
Troubleshooting  
9Troubleshooting  
This chapter gives helpful information for what to do if you encounter an error.  
This chapter includes:  
Xerox PE220  
9-1  
 
9
Troubleshooting  
Clearing Document Jams  
When a document jams while passing through the ADF (Automatic Document  
Feeder), “Document Jam/Remove&Reload” appears on the display.  
Input Misfeed  
1. Remove any remaining page(s) from the ADF and input tray.  
2. Open the ADF cover.  
3. Pull the document gently out of the  
ADF.  
4. Close the ADF cover. Then load the  
removed page(s), if any, back into the  
ADF.  
NOTE: To prevent document jams, use  
the document glass for thick, thin, or  
mixed paper-type documents.  
9-2  
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9
Troubleshooting  
Exit Misfeed  
1. Remove any remaining page(s)  
from the ADF.  
2. Open the ADF cover.  
3. Remove the misfed documents  
from the document output tray  
4. Close the ADF cover. Then load  
the removed page(s), if any, back  
into the ADF.  
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9
Troubleshooting  
Clearing Paper Jams  
When a paper jam occurs, “Paper Jam” appears on the display. Refer to the  
table below to locate and clear the paper jam.  
Message  
Location of Jam  
Go to  
Open Front Door  
Remove Paper  
In the tray or manual tray  
In the fuser area or around the  
print cartridge  
Open Rear Cover  
Remove Paper  
In the paper exit area  
To avoid tearing the paper, pull out the jammed paper gently and slowly.  
Follow the instructions in the following sections to clear the jam.  
In the Tray  
1. Remove the jammed paper in  
the tray by gently pulling it  
straight out.  
If there is any resistance and the  
paper does not move when you  
pull, or if you cannot see the  
paper in this area, check the  
fuser area around the print  
2. Open and close the front door to  
resume printing.  
9-4  
Xerox PE220  
     
9
Troubleshooting  
In the Manual Tray  
1. Remove the jammed paper in the  
tray by gently pulling it straight  
out.  
If there is any resistance and the  
paper does not move when you  
pull, or if you cannot see the paper  
in this area, check the fuser area  
around the print cartridge. See In  
2. Open and close the front door to  
resume printing.  
In the Fuser Area or Around the Print Cartridge  
WARNING: The fuser area is hot. Take care when removing paper from  
the machine.  
1. Open the front door.  
2. Pull the print cartridge out, lightly  
pushing it down.  
3. If necessary, pull the manual tray  
out.  
Xerox PE220  
9-5  
   
9
Troubleshooting  
4. Remove the jammed paper by  
gently pulling it straight out.  
5. If necessary, push the manual  
tray back into the machine.  
6. Reinstall the print cartridge and  
close the front door. Printing  
automatically resumes.  
In the Paper Exit Area.  
1. Open and close the front door.  
The jammed paper automatically  
exits the machine.  
If the paper does not exit,  
continue to step 2.  
2. Gently pull the paper out of the  
output tray  
9-6  
Xerox PE220  
 
9
Troubleshooting  
3. If there is any resistance and the  
paper does not move when you  
pull, or if you cannot see the  
paper in the output tray, open the  
rear cover by pulling the tab on it.  
4. Remove the jammed paper by  
gently pulling it straight out.  
WARNING: It is hot inside the  
machine. Take care when  
removing paper.  
5. Close the rear cover.  
6. Open and close the front door to  
resume printing  
Tips for Avoiding Paper Jams  
By selecting the correct paper types, most paper jams can be avoided. When  
a paper jam occurs, follow the steps outlined in Clearing Paper Jams on  
Follow the procedures in Loading Paper on page 2-6. Ensure that the  
adjustable guides are positioned correctly.  
Do not overload the tray.  
Do not remove paper from the tray while your machine is printing.  
Flex, fan, and straighten the paper before loading.  
Xerox PE220  
9-7  
 
9
Troubleshooting  
Do not use creased, damp, or highly curled paper.  
Do not mix paper types in the tray.  
Use only recommended print materials. Paper Specifications on page 10-  
6.  
Ensure that the recommended print side of print materials is facing up in  
the tray.  
Clearing LCD Error Messages  
Display  
Meaning  
Suggested Solutions  
Cancel?  
Your machine’s memory To cancel the fax job, press the  
1:Yes 2:No  
has become full while  
trying to store a  
1
button to accept “Yes”.  
If you want to send the pages  
document into memory. that have been successfully  
stored, press the button to  
2
accept “No”. You should send  
the remaining pages later, when  
memory is available.  
Comm. Error  
The machine has a  
communication  
problem.  
Ask the sender to try again.  
CRU Fuse Error  
The print cartridge is  
not installed correctly.  
Install the print cartridge  
correctly. See Installing the  
Document Jam  
The loaded document  
Clear the document jam. See  
Remove&Reload  
has jammed in the ADF Clearing Document Jams on  
(Automatic Document  
Feeder).  
Front or Rear  
Cover Open  
The front door or rear  
cover is not securely  
latched.  
Close the door until it locks into  
place.  
Enter Again  
You entered an  
Enter the correct item again.  
unavailable item.  
Low Heat Error  
Open Heat Error  
Over Heat  
There is a problem in  
the fuser unit.  
Turn power off and wait 10  
seconds. Turn power on. If the  
problem persists, call for  
service.  
9-8  
Xerox PE220  
     
9
Troubleshooting  
Display  
Meaning  
Suggested Solutions  
Group Not  
You have tried to select Use a speed dial number or dial  
Available  
a group location  
a number manually using the  
number keypad.  
number where only a  
single location number  
can be used, such as  
when adding locations  
for a broadcast  
operation.  
Incompatible  
The remote machine  
did not have the  
Reconfirm the remote  
machine’s features.  
requested feature, such  
as a delayed  
transmission.  
This message also  
occurs if the remote  
machine does not have  
enough memory space  
to complete the  
operation you are  
attempting.  
Line Busy  
Line Error  
The receiving party did  
not answer or the line is  
already engaged.  
Try again after a few minutes.  
Try again. If the problem  
Your machine cannot  
connect with the remote persists, wait approximately one  
machine or has lost  
contact because of a  
hour for the line to clear and try  
again.  
problem with the phone Or, turn the ECM mode on. See  
line.  
Load Document  
You have attempted to  
set up a copy or fax  
operation with no  
document loaded into  
the ADF.  
Load a document into the ADF  
and try again.  
LSU Error  
A problem has occurred Turn power off and wait 10  
in the LSU (Laser  
Scanning Unit).  
seconds. Turn power on. If the  
problem persists, call for  
service.  
Memory Dial Full  
The fax jobs queue in  
the memory is full.  
Cancel unnecessary fax jobs in  
the memory.  
Xerox PE220  
9-9  
9
Troubleshooting  
Display  
Meaning  
Suggested Solutions  
Memory Full  
The memory is full.  
Delete unnecessary documents  
and retransmit after more  
memory becomes available.  
Alternatively, split the  
transmission into more than one  
operation.  
No Answer  
The receiving fax  
machine has not  
answered after several  
redial attempts.  
Try again. Make sure that the  
receiving machine is  
operational.  
No Cartridge  
Detected  
The print cartridge is  
not installed.  
Install the print cartridge. See  
Not Assigned  
The speed dial location Dial the number manually using  
you tried to use has no  
number assigned to it.  
the number keypad or assign  
the number. For storing a  
number, see Automatic  
Enter the correct ID. .  
The ID you entered is  
not assigned.  
No Paper  
Add Paper  
The paper in the tray  
has run out.  
Load paper in the tray. See  
Operation  
Not Assigned  
You are doing the Add/  
Cancel operation, but  
there are no jobs  
waiting.  
Check the display to see if there  
are any scheduled jobs. The  
display should indicate them in  
Standby mode; for example,  
Delay Fax.  
Out of Range  
The current date and  
time you entered is not  
correct.  
Enter the correct date and time.  
Open Front Door  
Remove Paper  
Paper has jammed in  
the feeding area of the  
tray  
Clear the jam. See In the Tray  
Clear the jam. See In the  
Paper has jammed in  
the fuser area or around Print Cartridge on page 9-5.  
the print cartridge.  
Open Rear Cover  
Remove paper  
Paper has jammed in  
the paper exit area.  
Clear the jam. See In the  
6.  
Power Failure  
Power has turned off  
then on and the  
The job which you were trying to  
do before the power failure  
machine’s memory has must be completely re-done.  
not been saved.  
9-10  
Xerox PE220  
9
Troubleshooting  
Display  
Meaning  
Suggested Solutions  
Remove Documents The Favorite Copy  
The Clone, Autofit, ID Card  
from ADF  
button is set to Clone,  
Copy or Poster feature does not  
Autofit, ID Card Copy or work with ADF. Remove the  
Poster and you press  
the button.  
documents in the ADF.  
Retry Redial?  
The machine is waiting You can press Enter to  
for a specified time  
interval to redial a  
immediately redial, or Stop/  
Clear to cancel the redial  
previously busy station. operation.  
Scanner Locked  
Unlock Scanner  
The scanner module is  
locked.  
Unplug the power cord and plug  
it back in.  
Stop Pressed  
The Stop/Clear button  
has been pressed  
during a copy or fax  
operation.  
Try again.  
Toner Empty  
The print cartridge has  
run out.  
Replace the print cartridge with  
a new one. See Replacing the  
Note: A used cartridge will not  
reset this message.  
Toner Low  
The toner is almost  
empty.  
Take out the print cartridge and  
gently shake it. By doing this,  
you can temporarily re-establish  
printing operations. See  
Non-Xerox  
Cartridge  
You have used an  
You must use a Xerox approved  
unauthorized cartridge. cartridge.  
If you use a non-Xerox  
cartridge, the machine  
does not print.  
Xerox PE220  
9-11  
9
Troubleshooting  
Solving Other Problems  
The following chart lists some conditions that may occur and the  
recommended solutions. Follow the suggested solutions until the problem is  
corrected. If the problem persists, please call for service.  
Paper Feeding Problems  
Condition  
Suggested solutions  
Paper is jammed  
during printing.  
Clear the paper jam. See Clearing Paper Jams on  
Paper sticks together. Ensure that there is not too much paper in the tray. The  
tray can hold up to 150 sheets of paper, depending on  
the thickness of your paper.  
Make sure that you are using the correct type of paper.  
Remove paper from the tray and flex or fan the paper.  
Humid conditions may cause some paper to stick  
together.  
Multiple sheets of  
paper do not feed.  
Different types of paper may be stacked in the tray. Load  
paper of only one type, size, and weight.  
If multiple sheets have caused a paper jam, clear the  
Paper does not feed  
into the machine.  
Remove any obstructions inside the machine.  
Paper has not been loaded correctly. Remove paper from  
the tray and reload it correctly.  
There is too much paper in the tray. Remove excess  
paper from the tray.  
The paper is too thick. Use only paper that meets the  
specifications required by the machine. See Paper  
The paper keeps  
jamming.  
There is too much paper in the tray. Remove excess  
paper from the tray. If you are printing on special  
materials, use one sheet of paper at a time.  
An incorrect type of paper is being used. Use only paper  
that meets the specifications required by the machine.  
There may be debris inside the machine. Open the front  
door and remove the debris.  
Transparencies stick  
Use only transparencies specifically designed for laser  
together in the paper printers. Remove each transparency as it exits from the  
exit.  
machine.  
Envelopes skew or  
fail to feed correctly.  
Ensure that the paper guides are against both sides of  
the envelope.  
9-12  
Xerox PE220  
     
9
Troubleshooting  
Printing Problems  
Condition  
Possible cause  
Suggested solutions  
The machine  
does not print.  
The machine is not  
receiving power.  
Check the power cord connections.  
Check the power switch and the  
power source.  
The machine is not  
selected as the default  
printer.  
Select your printer as your default  
printer in your Windows.  
Check the machine for  
the following:  
The front door is not  
closed.  
After locating the problem, clear it.  
Close the door.  
Paper is jammed.  
Clear the paper jam. See Clearing  
Load paper. See Loading Paper on  
No paper is loaded.  
The print cartridge is not Install the print cartridge. See  
installed.  
If a printer system error occurs,  
contact your service representative.  
The connection cable  
between the computer  
and the machine is not  
connected properly.  
Disconnect the printer cable and  
reconnect it.  
The connection cable  
between the computer  
and the machine is  
defective.  
If possible, attach the cable to  
another computer that is working  
properly and print a job. You can  
also try using a different printer  
cable.  
The port setting is  
incorrect.  
Check the Windows printer setting to  
make sure that the print job is sent to  
the correct port, for example, LPT1.  
If the computer has more than one  
port, make sure that the machine is  
attached to the correct one.  
The machine may be  
configured incorrectly.  
Check the printer properties to  
ensure that all of the print settings  
are correct.  
The printer driver may  
be incorrectly installed.  
Repair the printer software. For  
details, refer to Printing chapter  
on page 5-1.  
The machine is  
malfunctioning.  
Check the display message on the  
control panel to see if the machine is  
indicating a system error.  
Xerox PE220  
9-13  
   
9
Troubleshooting  
Condition  
Possible cause  
Suggested solutions  
The machine  
selects print  
materials from  
the wrong  
The paper source  
selection in the printer  
properties may be  
incorrect.  
For many software applications, the  
paper source selection is found  
under the Paper tab within the  
printer properties. Select the correct  
paper source. For details, refer to  
Printing chapter on page 5-1.  
paper source.  
A print job is  
extremely slow. complex.  
The job may be very  
Reduce the complexity of the page  
or adjust the print quality settings.  
The maximum print speed of your  
machine is 20 PPM for Letter and A4  
sized paper.  
If you are using  
Windows 98/Me, the  
From the Start menu, choose  
Settings and Printers. Right-click  
Spooling Setting may be the your printer icon, choose  
set incorrectly.  
Properties, click the Details tab,  
and then choose the Spool  
Settings button. Select the desired  
spool setting.  
Half the page is The page orientation  
Change the page orientation in your  
blank.  
setting may be incorrect. application. For details, refer to  
Printing chapter on page 5-1.  
The paper size and the  
paper size settings do  
not match.  
Ensure that the paper size in the  
printer driver settings matches the  
paper in the tray.  
Or, ensure that the paper size in the  
printer driver settings matches the  
paper selection in the software  
application settings you use.  
The machine  
prints, but the  
text is wrong,  
garbled, or  
The printer cable is  
loose or defective.  
Disconnect the printer cable and  
reconnect. Try a print job that you  
have already printed successfully. If  
possible, attach the cable and the  
machine to another computer and  
try a print job that you know works.  
Finally, try a new printer cable.  
incomplete.  
The wrong printer driver Check the application’s printer  
was selected.  
selection menu to ensure that your  
machine is selected.  
The software application Try printing a job from another  
is malfunctioning. application.  
The operating system is Exit Windows and reboot the  
malfunctioning.  
computer. Turn the machine off and  
then back on again.  
9-14  
Xerox PE220  
9
Troubleshooting  
Condition  
Possible cause  
Suggested solutions  
Pages print,  
The print cartridge is  
Redistribute the toner, if necessary.  
but are blank.  
defective or out of toner. See Redistributing Print Cartridge  
If necessary, replace the print  
cartridge.  
The file may have blank Check the file to ensure that it does  
pages.  
not contain blank pages.  
Some parts, such as the Contact a service representative.  
controller or the board,  
may be defective.  
An error occurs When the USB mode is Change the USB mode to “Slow”. To  
repeatedly  
when you are  
printing with  
the USB  
set to “Fast”, some PC  
user may experience  
poor USB  
do so, follow these steps:  
1. Press Menu until “Machine Setup”  
appears on the display.  
2. Press the scroll button ( or  
until “USB Mode” appears on the  
bottom line and press Enter  
communication.  
)
connection.  
.
3. Press the scroll button ( or  
select “Slow”.  
)
to  
4. Press Enter to save the selection.  
5. Press Stop/Clear to return to  
Standby Mode.  
Xerox PE220  
9-15  
 
9
Troubleshooting  
Printing Quality Problems  
If the inside of the machine is dirty or paper has been loaded improperly, you  
may notice a reduction in print quality. See the table below to clear the  
problem.  
Condition  
Suggested solutions  
Light or faded  
print  
If a vertical white streak or faded area appears on the page:  
The toner supply is low. You may be able to temporarily  
extend the print cartridge life. Redistributing Print  
Cartridge Toner on page 8-6 If this does not improve the  
print quality, install a new print cartridge.  
The paper may not meet paper specifications; for example,  
the paper is too moist or too rough. Paper Specifications  
AaBbCc  
AaBbCc  
AaBbCc  
AaBbCc  
AaBbCc  
If the entire page is light, the print resolution setting is too  
low. Adjust the print resolution. For details, see Printing on  
page 5-1.  
A combination of faded or smeared defects may indicate that  
the print cartridge needs cleaning. Cleaning the Drum on  
The surface of the LSU part inside the machine may be dirty.  
Contact a service representative.  
Toner specks  
The paper may not meet specifications; for example, the  
paper is too moist or too rough. Paper Specifications on  
Parts of the machine may have toner on them. If defects  
occur, the problem will likely correct itself after running five  
(5) blank sheets.  
The transfer roller may be dirty. Clean the inside of your  
The paper path may need cleaning. Cleaning the Drum on  
AaBbCc  
AaBbCc  
AaBbCc  
AaBbCc  
AaBbCc  
Dropouts  
If faded areas, generally rounded, occur randomly on the  
page:  
AaBbCc  
AaBbCc  
AaBbCc  
AaBbCc  
AaBbCc  
A single sheet of paper may be defective. Try reprinting the  
job.  
The moisture content of the paper is uneven or the paper  
has moist spots on its surface. Try a different brand of paper.  
The paper lot is bad. The manufacturing processes can  
cause some areas to reject toner. Try a different kind or  
brand of paper.  
The print cartridge may be defective. Vertical repetitive  
If these steps do not correct the problem, contact a service  
representative.  
9-16  
Xerox PE220  
   
9
Troubleshooting  
Condition  
Suggested solutions  
Vertical lines  
If black vertical streaks appear on the page:  
The drum inside the print cartridge has probably been  
scratched. Remove the print cartridge and install a new one.  
AaBbCc  
AaBbCc  
AaBbCc  
AaBbCc  
AaBbCc  
If white vertical streaks appear on the page:  
The surface of the LSU part inside the machine may be dirty.  
Contact a service representative.  
Gray background If the amount of background shading becomes  
unacceptable:  
AaBbCc  
AaBbCc  
AaBbCc  
AaBbCc  
AaBbCc  
Change to a lighter weight paper. Paper Specifications on  
Check the machine’s environment: very dry (low humidity) or  
high humidity (higher than 80% RH) conditions can increase  
the amount of background shading.  
Remove the old print cartridge and install a new one.  
Toner smear  
Clean the inside of the machine. Cleaning the Inside on  
Check the paper type and quality. Paper Specifications on  
Parts of the machine may have toner on them. If defects  
occur, the problem will likely correct itself after running five  
(5) blank sheets.  
Remove the print cartridge and install a new one. Replacing  
Verticalrepetitive If marks repeatedly appear on the printed side of the page at  
defects  
even intervals:  
The print cartridge may be damaged. If a repetitive mark  
occurs on the page, print a cleaning sheet several times to  
clean the cartridge; Cleaning the Drum on page 8-8. After  
the printout, if you still have the same problems, remove the  
print cartridge and install a new one. Replacing the Smart  
AaBbCc  
AaBbCc  
AaBbCc  
AaBbCc  
AaBbCc  
Parts of the machine may have toner on them. If defects  
occur, the problem will likely correct itself after running five  
(5) blank sheets.  
The fusing assembly may be damaged. Contact a service  
representative.  
If you use inferior quality paper; Cleaning the Drum on  
Xerox PE220  
9-17  
 
9
Troubleshooting  
Condition  
Suggested solutions  
Background  
scatter  
Background scatter results from bits of toner randomly  
distributed on the printed page.  
The paper may be too damp. Try printing with a different  
batch of paper. Do not open packages of paper until  
necessary so that the paper does not absorb too much  
moisture.  
If background scatter occurs on an envelope, change the  
printing layout to avoid printing over areas that have  
overlapping seams on the reverse side. Printing on seams  
can cause problems.  
A
If background scatter covers the entire surface area of a  
printed page, adjust the print resolution through your  
software application or the printer properties.  
Misformed  
characters  
If characters are improperly formed and producing hollow  
images, the paper stock may be too slick. Try a different  
If characters are improperly formed and producing a wavy  
effect, the scanner unit may need service. For service,  
contact a service representative.  
Page skew  
Ensure that the paper is loaded properly.  
Check the paper type and quality. Paper Specifications on  
Ensure that the paper or other material is loaded correctly  
and the guides are not too tight or too loose against the  
paper stack.  
Curl or wave  
Ensure that the paper is loaded properly.  
Check the paper type and quality. Both high temperature and  
humidity can cause paper curl. Paper Specifications on  
Turn over the stack of paper in the tray. Also try rotating the  
paper 180° in the tray.  
Wrinkles or  
creases  
Ensure that the paper is loaded properly.  
Check the paper type and quality. Paper Specifications on  
Turn over the stack of paper in the tray. Also try rotating the  
paper 180° in the tray.  
9-18  
Xerox PE220  
9
Troubleshooting  
Condition  
Suggested solutions  
Back of printouts Check for leaking toner. Clean the inside of the machine.  
are dirty  
Parts of the machine may have toner on them. If defects  
occur, the problem will likely correct itself after running five  
(5) blank sheets.  
Black pages  
The print cartridge may not be installed properly. Remove  
the cartridge and re-insert it.  
The print cartridge may be defective and need replacing.  
Remove the print cartridge and install a new one. Replacing  
The machine may require repair. Contact a service  
representative.  
Loose toner  
Clean the inside of the machine. Cleaning the Inside on  
Check the paper type and quality. Paper Specifications on  
Parts of the machine may have toner on them. If defects  
occur, the problem will likely correct itself after running five  
(5) blank sheets.  
Remove the print cartridge and install a new one. Replacing  
If the problem persists, the machine may require repair.  
Contact a service representative.  
Character Voids  
Character voids are white areas within parts of characters  
that should be solid black:  
If you are using transparencies, try another type of  
transparency. Because of the composition of transparencies,  
some character voids are normal.  
A
You may be printing on the wrong surface of the paper.  
Remove the paper and turn it around.  
The paper may not meet paper specifications. Paper  
Horizontal  
stripes  
If horizontally aligned black streaks or smears appear:  
The print cartridge may be installed improperly. Remove the  
cartridge and re-insert it.  
AaBbCc  
AaBbCc  
AaBbCc  
AaBbCc  
AaBbCc  
The print cartridge may be defective. Remove the print  
cartridge and install a new one. Replacing the Smart Kit ®  
If the problem persists, the machine may require repair.  
Contact a service representative.  
Curl  
If the printed paper is curled or paper does not feed into the  
machine:  
Turn over the stack of paper in the tray. Also try rotating the  
paper 180° in the tray.  
Xerox PE220  
9-19  
9
Troubleshooting  
Copying Problems  
Condition  
Suggested solutions  
Copies are too light or  
too dark.  
Use the Lighten/Darken button to darken or lighten  
the background of the copies.  
Smears, lines, marks, or If defects are on the original, press the Lighten/  
spots appears on copies. Darken button to lighten the background of your  
copies.  
If no defects are on the original, clean the scan unit.  
Copy image is skewed.  
Ensure that the original is face down on the document  
glass or face up in the ADF (Automatic Document  
Feeder).  
Check that the copy paper is loaded correctly.  
Blank copies print out.  
Ensure that the original is face down on the document  
glass or face up in the ADF.  
Image rubs off the copy  
easily.  
Replace the paper in the tray with paper from a new  
package.  
In high humidity areas, do not leave paper in the  
machine for extended periods of time.  
Frequent copy paper  
jams occur.  
Fan the stack of paper, then turn it over in the tray.  
Replace the paper in the tray with a fresh supply.  
Check/adjust the paper guides, if necessary.  
Ensure that the paper is the proper paper weight. 20 lb  
(75 g/m2) paper is recommended.  
Check for copy paper or pieces of copy paper  
remaining in the machine after a paper jam has been  
cleared.  
Print cartridge produces  
fewer copies than  
Your originals may contain pictures, solids, or heavy  
lines. For example, your originals may be forms,  
expected before running newsletters, books, or other documents that use more  
out of toner.  
toner.  
The machine may be turned on and off frequently.  
The document cover may be left open while copies  
are being made.  
9-20  
Xerox PE220  
   
9
Troubleshooting  
Scanning Problems  
Condition  
Suggested solutions  
The scanner does not Make sure that you place the document to be scanned  
work.  
face down on the document glass, or face up in the  
Automatic Document Feeder.  
There may not be enough available memory to hold the  
document you want to scan. Try the Prescan function to  
see if that works. Try lowering the scan resolution rate.  
Check that the USB or parallel cable is connected  
properly.  
Make sure that the USB or parallel cable is not defective.  
Switch the cable with a known good cable. If necessary,  
replace the cable.  
If you are using a parallel cable, ensure that it is  
compliant with IEEE 1284 standards.  
Check that the scanner is configured correctly. Check  
scan setting to make certain that the scanner job is  
being sent to the correct port, for example, LPT1.  
The unit scans very  
slowly.  
Check if the machine is printing received data. If so, scan  
the document after the received data has been printed.  
Graphics are scanned more slowly than text.  
Communication speed slows in scan mode because of  
the large amount of memory required to analyze and  
reproduce the scanned image. Set your computer to the  
ECP printer mode through BIOS setting. It will help to  
increase the speed. For details about how to set BIOS,  
refer to your computer User Guide.  
Fax Problems  
Condition  
Suggested solutions  
The machine is not  
working, there is no  
Turn the power off and unplug the power cord. Plug the  
power cord in and turn the power on.  
display and the buttons Ensure that there is power to the electrical outlet.  
are not working.  
No dial tone sounds.  
Check that the phone line is connected properly.  
Check that the phone socket in the wall is working by  
plugging in another phone.  
The numbers stored in Make sure that the numbers are stored in memory  
memory do not dial  
correctly.  
correctly. Print a Phonebook list, referring to  
The document does  
not feed into the  
machine.  
Make sure that the document is not wrinkled and you  
are putting it in correctly. Check that the document is the  
right size, not too thick or thin.  
Make sure that the ADF (Automatic Document Feeder)  
cover is firmly closed.  
Xerox PE220  
9-21  
       
9
Troubleshooting  
Condition  
Suggested solutions  
Faxes are not received Fax mode should be selected.  
automatically. Make sure that there is paper in the tray.  
Check to see if the display shows “Memory Full”.  
The machine does not Make sure that the document is loaded in the ADF or on  
send.  
the document glass.  
“TX” should show up on the display.  
Check the fax machine you are sending to, to see if it  
can receive your fax.  
The incoming fax has  
blank spaces or is of  
poor-quality.  
The fax machine sending you the fax may be faulty.  
A noisy phone line can cause line errors.  
Check your machine by making a copy.  
The print cartridge may be empty. Replace the print  
cartridge, referring to Replacing the Smart Kit ® Print  
Some of the words on  
an incoming fax are  
stretched.  
The fax machine sending you the fax had a temporary  
document jam.  
There are lines on the  
documents you send.  
Check your scanning glass for marks and clean it. See  
The machine dials a  
number, but a  
connection with the  
other fax machine fails.  
The other fax machine may be turned off, out of paper,  
or cannot answer incoming calls. Contact the other  
machine operator to resolve the problem.  
Documents are not  
stored in memory.  
There may not be enough memory to store the  
document. If the display shows a “Memory Full”  
message, delete from memory any documents you no  
longer need and then try again to store the document.  
Blank areas appear at  
the bottom of each  
page or on other  
You may have chosen the wrong paper settings in the  
user option setting. For details about paper settings, see  
pages, with a small  
strip of text at the top.  
9-22  
Xerox PE220  
9
Troubleshooting  
Common Linux Problems  
Problem  
Possible Cause and Solution  
The machine  
doesn’t print.  
Check if the printer driver is installed in your system.  
• Open MFP configurator and switch to the Printers tab in  
Printers configuration window to look at the list of available  
printers. Make sure that your machine is displayed on the  
list. If not, please, use the Add New Printer wizard to set up  
your device.  
Check if the printer is started.  
• Open Printers configuration and select your machine on the  
printers list. Look at the description in the Selected printer  
pane. If the printer status contains the word “stopped”, press  
the Start button. Normal operation of the printer should be  
restored. The "stopped" status might be activated when  
some problems in printing occurred. For instance, this could  
be an attempt to print a document when the MFP port is  
already used by a scanning application.  
Check the MFP port is not busy. Functional components of  
MFP (printer and scanner) share the same I/O interface (MFP  
port) and multiple components may be trying to use the MFP  
port at the same time. Only one component at a time is allowed  
to control the MFP. Any other component attempting to use the  
MFP will receive the “device busy” message.  
• Open MFP ports configuration and select the port assigned  
to your printer. In the Selected port pane you can see if the  
port is occupied by another component. If this is the case,  
you should wait for current job to finish or press the Release  
port button to cancel the current job.  
Check if your application has special print option such as “-  
oraw”.  
• If “-oraw” is specified in the command line parameter then  
remove it to print properly. For Gimp front-end, select “print”  
-> “Setup printer” and edit the command line parameter in  
the command item.  
Xerox PE220  
9-23  
   
9
Troubleshooting  
Problem  
Possible Cause and Solution  
The machine  
doesn’t appear  
Check if your machine is attached to your computer. Make  
sure that it is connected properly via the USB port and is  
on the scanners turned on.  
list.  
Check if the scanner driver for your machine is installed in your  
system.  
• Open MFP Configurator, switch to Scanners configuration,  
then press Drivers. Make sure that driver with a name  
corresponding to your machine's name is listed in the  
window.  
Check the MFP port is not busy. Functional components of  
MFP (printer and scanner) share the same I/O interface (MFP  
port) and multiple components may be trying to use the MFP  
port at the same time. Only one component at a time is allowed  
to control the MFP. Any other component attempting to use the  
MFP will receive the “device busy” message. This can usually  
happen while starting scan procedure, and appropriate  
message box displays.  
To identify the source of the problem, you should open MFP  
ports configuration and select the port assigned to your  
scanner. The symbol /dev/mfp0 corresponds to LP:0  
designation displayed in the scanners’ options; /dev/mfp1  
relates to LP:1, and so on. USB ports start at /dev/mfp4, so  
scanner on USB:0 relates to /dev/mfp4 respectively and so  
forth sequentially. In the Selected port pane you can see if  
the port is occupied by another component. If this is the  
case, you should wait for current job to finish or press the  
Release port button to cancel the current job.  
The machine  
doesn’t scan.  
Check if a document is loaded into the machine.  
Check if your machine is connected to the computer. Make  
sure if it is connected properly if I/O error is reported while  
scanning.  
Check the MFP port is not busy. Functional components of  
MFP (printer and scanner) share the same I/O interface (MFP  
port) and multiple components may be trying to use the MFP  
port at the same time. Only one component at a time is allowed  
to control the MFP. Any other component attempting to use the  
MFP will receive the “device busy” message.  
The machine  
doesn’t scan.  
(continued)  
To identify the source of the problem, you should open MFP  
ports configuration and select the port assigned to your  
scanner. MFP port’s symbol /dev/mfp0 corresponds to LP:0  
designation displayed in the scanners’ options, /dev/mfp1  
relates to LP:1 and so on. USB ports start at /dev/mfp4, so  
scanner on USB:0 relates to /dev/mfp4 respectively and so  
forth sequentially. In the Selected port pane you can see if the  
port is occupied by some other application. If this is the case,  
you should wait for current job to finish or press the Release  
port button to cancel the current job.  
9-24  
Xerox PE220  
9
Troubleshooting  
Problem  
Possible Cause and Solution  
I can’t print  
Since both Linux Printer Package and MFP driver make a  
when I installed symbolic link to “lpr” printing command, which is commonly  
both Linux Print used on Unix clones, it is not recommended to use both  
Package (LPP)  
package on the same machine.  
and MFP driver If you still want to use both packages simultaneously, please  
on the same  
machine  
simultaneously.  
install the LPP first.  
If you want to uninstall only one of them, please uninstall both  
packages and install that one you want to use again.  
If you don’t want to uninstall MFP driver and install it again, you  
may make the necessary symbolic link yourself. Please, log in  
as root user and invoke the following command:  
ln -sf /usr/local/bin/xerox/slpr /usr/bin/lpr  
Can’t scan via  
Check if Gimp Front-end has “Xsane:Device dialog..” on the  
Gimp Front-end. “Acquire” menu. If not, you should install Xsane plug-in for  
Gimp on the your computer. You can find Xsane plug-in  
package for Gimp on Linux distribution CD or Gimp home  
page. For the detail information, refer to the Help for Linux  
distribution CD or Gimp Front-end application.  
If you wish to use other kind of scan application, refer to the  
Help for application.  
I encounter the  
error “Cannot  
open the MFP  
port device file”  
when printing a  
document.  
Avoid changing print job parameters (via SLPR utility, for  
example) while a print job is in progress. Known versions of  
CUPS server break the print job whenever print options are  
changed and then try to restart the job from the beginning.  
Since Linux MFP driver locks the MFP port while printing, the  
abrupt termination of the driver keeps the port locked and  
therefore unavailable for subsequent print jobs. If this situation  
occurred, please, try to release the MFP port.  
Xerox PE220  
9-25  
9
Troubleshooting  
Common Macintosh Problems  
Problems in Printer Setup Utility  
Problem  
Possible Cause and Solution  
After you click Add  
and Select USB, the  
Software is not installed correctly. Uninstall and then  
reinstall the software. See Printing on page 5-1.  
error message "driver Make sure that you are using a USB cable.  
not installed" is  
displayed in the  
Product List Window.  
Your product is not  
listed in the Product  
Make sure that the cables are connected correctly and  
the printer is turned on.  
List Window after you Check if “Ready” appears on the control panel display. If  
click Add and Select  
USB.  
not, clear the problem depending on the error message;  
Make sure that the correct printer driver has been  
selected from the Product List Window after you click Add  
and Select USB.  
9-26  
Xerox PE220  
   
10 Specifications  
General Specifications  
Item  
Description  
Model  
PE 220  
Up to 30 sheets (20 lb, 75 g/m )  
2
Automatic document  
feeder  
ADF document size  
Width: 5.6 to 8.5 inches (142 to 216 mm)  
Length: 5.8 to 14 inches (148 to 356 mm)  
2
Paper input capacity  
Paper Tray: 150 sheets for plain paper (20 lb, 75 g/m )  
Manual Tray: 1 sheet of plain paper, card stock, labels, transparencies, and  
envelopes (16 ~43 lb, 60 ~ 165 g/m2)  
Paper output capacity  
Paper type  
50 sheets  
Plain paper, Transparencies, Labels, Card stock, Envelopes  
1-piece print cartridge system  
Consumables  
Power requirements  
110 - 127 VAC, 50/60 Hz, 4.5 A  
220 - 240 VAC, 50/60 Hz, 2.5 A  
Power consumption  
Sleep mode: Under 10 W  
Average: 350 W  
a
Noise  
Standby mode: Less than 35 dBA  
Warm up: Less than 49 dBA  
Copying: Less than 55 dBA  
Printing: Less than 53 dBA  
Warm-up time  
Less than 35 seconds  
o
o
o
o
Operating conditions  
Temperature: 50 F to 89 F (10 C to 32 C)  
Humidity: 20 % to 80 % RH  
LCD  
16 characters x 2 lines  
Smart Kit ® Print  
Cartridge life  
3,000 pages (for starter, 1,000 pages) @ ISO 19752 5 % coverage  
b
SET dimension  
(W x D x H)  
17.2 x 14.7x 14.5 in. (438 x 374 x 368 mm)  
10.4 Kg (including consumables)  
Weight  
Package weight  
Paper: 1.2 Kg  
Plastic: 0.5 Kg  
Duty cycle (Monthly)  
Print: Up to 4,200 pages  
a.Sound Pressure Level, ISO7779  
b.The number of pages may be affected by operating environment, printing interval, media type, and media  
size.  
10-2  
Xerox PE220  
   
10 Specifications  
Scanner and Copier Specifications  
Item  
Description  
Compatibility  
TWAIN standard / WIA standard  
Scanning method  
Resolution  
ADF and Flat-bed CIS (Contact Image Sensor) module  
Optical: 600 x 600 dpi (Mono and color)  
Enhanced: 4,800 x 4,800 dpi  
Effective scanning length  
Platen: 11.7 inches (297 mm)  
ADF: 14 inches (356 mm)  
Effective scanning width  
Color bit depth  
Max. 8.2 inches (208 mm)  
24 bit  
Mono bit depth  
1 bit for Black & White mode  
8 bit for Gray mode  
a
Copy speed  
Up to 20 ppm in A4 (20 ppm in Letter)  
First copy out time  
Copy resolution  
Standby mode: 11 seconds  
Power save mode: 41 seconds  
Scan: 600 x 300 (Text, Text/Photo)  
600 x 600 (Photo using Platen)  
600 x 300 (Photo using ADF)  
Print: 600 x 600 (Text, Text/Photo, Photo)  
Zoom rate  
Platen: 25 ~ 400 %  
ADF: 25 ~ 100 %  
Multiple copies  
Gray scale  
1-99 pages  
256 levels  
a.Copy Speed is based on Single Document Multiple Copy.  
Xerox PE220  
10-3  
   
10 Specifications  
Printer Specifications  
Item  
Description  
Printing method  
Laser Beam Printing  
a
Printing speed  
Up to 20 ppm in A4 (20 ppm in Letter)  
First print out time  
Paper size  
Standby mode: 11 seconds  
Power save mode: 41 seconds  
Letter, Legal, A4, Folio, Executive, A5, A6 card, Envelope 10,  
Envelope DL, Envelope C5, Envelope C6, Envelope 7-3/4  
(Monarch), JIS B5, ISO B5  
* Min.: 3 x 5 in. (76 x 127 mm)  
Max.: 8.5 x 14 in. (216 x 356 mm)  
Printer resolution  
Emulation  
600 x 600 dpi  
SPL (GDI)  
OS Compatibility  
Windows 98/2000/NT 4.0/Me/XP, Various Linux OS (USB  
only), Macintosh 10.3 or later  
Memory  
Interface  
10 MB (Non-extendable)  
IEEE 1284 Parallel,  
USB 1.1 (Compatible with USB 2.0)  
a.Print speed will be affected by operating system used, computing performance, application  
software, connecting method, media type, media size, and job complexity.  
10-4  
Xerox PE220  
   
10 Specifications  
Facsimile Specifications  
Item  
Description  
Compatibility  
Applicable line  
Data coding  
ITU-T Group 3  
a
Public Switched Telephone Network (PSTN) or behind PABX  
MH/MR/MMR (ECM Mode)/JPEG  
33.6 Kbps  
Modem speed  
Transmission speed  
Approx. 3 seconds/page  
* Transmission time applies to memory transmission of text  
data with ECM compression using only ITU-T No.1 Chart.  
Maximum document length  
Platen: 11.7 in. (297 mm)  
ADF: 14 in. (356 mm)  
Paper size  
Resolution  
Letter, A4, Legal, Folio, Executive, B5  
Standard: 203 x 98 dpi  
Fine: 203 x 196 dpi  
Super Fine: 300 x 300 dpi  
Photo: 203 x 196 dpi  
Color: 200 x 200 dpi  
Memory  
2 MB  
Halftone  
Auto dialer  
256 levels  
Speed dialing (up to 100 numbers)  
a.DSL, Voice Over IP and Digitac converters (convert digital to analogue) are not supported  
applications.  
Xerox PE220  
10-5  
   
10 Specifications  
Paper Specifications  
Overview  
Your machine accepts a variety of print materials, such as cut-sheet paper  
(including up to 100% recycled fiber content paper), envelopes, labels,  
transparencies and custom-size paper. Properties, such as weight,  
composition, grain and moisture content, are important factors affecting the  
machine’s performance and the output quality. Paper that does not meet the  
guidelines outlined in this User Guide can cause the following problems:  
Poor print quality  
Increased paper jams  
Premature wear on the machine.  
NOTE:  
Some paper may meet all of the guidelines in this guide and still not  
produce satisfactory results. This may be the result of improper handling,  
unacceptable temperature and humidity levels, or other variables over  
which Xerox has no control.  
Before purchasing large quantities of paper, make sure the paper meets  
the requirements specified in this User Guide.  
CAUTION: Using paper that does not meet these specifications may  
cause problems, requiring repairs. These repairs are not covered by the  
Xerox warranty or service agreements.  
10-6  
Xerox PE220  
     
10 Specifications  
Supported Sizes of Paper  
a
b
Paper  
Weight  
Dimensions  
Capacity  
Letter  
A4  
8.5 x 11 inches  
(216 x 279 mm)  
16 to 24 lb  
150 sheets of 20 lb  
(75 g/m ) paper for  
the tray  
1 sheet of paper for  
the tray or manual  
2
2
(60 to 90 g/m ) for  
the tray with multi-  
pages feeding  
8.3 x 11.7 in.  
(210 x 297 mm)  
16 to 43 lb  
2
(60 to 165 g/m ) for tray  
the tray with single  
page feeding and  
Executive  
Legal  
A5  
7.3 x 10.5 inches  
(184 x 267 mm)  
the manual tray  
8.5 x 14 inches  
(216 x 356 mm)  
5.8 x 8.2 inches  
(148 x 210 mm)  
A6  
4.1 x 5.8 inches  
(105 x 148 mm)  
ISO B5  
JIS B5  
Folio  
6.9 x 9.8 inches  
(176 x 250 mm)  
7.2 x 10.1 inches  
(182 x 257 mm)  
8.5 x 13 inches  
(216 x 330 mm)  
Minimum size  
(custom)  
3 x 5 inches  
(76 x 127 mm)  
16 to 43 lb (60 to  
165 g/m ) for the  
tray with single  
page feeding and  
the manual tray  
1 sheet of paper for  
the tray or manual  
tray  
2
Maximum size  
(custom)  
8.5 x 14 inches  
(216 x 356 mm)  
2
Transparency  
Labels  
Same minimum and 138 to 146 g/m  
maximum paper  
sizes as listed  
2
120 to 150 g/m  
above.  
2
Cards  
90 to 163 g/m  
2
Envelopes  
75 to 90 g/m  
a.The machine supports a wide range of media sizes. See Paper Type, Input Sources,  
b.Capacity may differ depending on media weight, thickness, and environmental  
conditions.  
NOTE: You may experience jams when using print materials with a length of  
less than 5 inches (127 mm). For optimum performance, ensure that you are  
storing and handling the paper correctly. Please refer to Paper Storage  
Xerox PE220  
10-7  
 
10 Specifications  
Guidelines for Using Paper  
For the best result, use conventional 20 lb (75 g/m2) paper. Ensure that the  
paper is of good quality, and free of cuts, nicks, tears, spots, loose particles,  
dust, wrinkles, voids, and curled or bent edges.  
If you are unsure of what type of paper you are loading, such as bond or  
recycled paper, check the label on the package.  
The following problems may cause print quality deviations, jamming or even  
damage to the machine:  
Symptom  
Problem with Paper  
Solution  
Poor print quality or toner Too moist, too rough, too Try another kind of  
adhesion, problems with smooth or embossed;  
paper, between 100 ~  
400 Sheffield, 4 ~ 5 %  
moisture content.  
feeding  
faulty paper lot  
Stored improperly  
Too heavy  
Dropout, jamming, curl  
Store paper flat in its  
moisture-proof wrapping.  
Increased gray  
background shading/  
printer wear  
Use lighter paper.  
Excessive curl problems Too moist, wrong grain  
Use long-grain paper.  
with feeding  
direction or short-grain  
construction  
Jamming, damage to  
machine  
Cutouts or perforations  
Do not use paper with  
cutouts or perforations.  
Problems with feeding  
Ragged edges  
Use good quality paper.  
NOTE:  
Do not use letterhead paper printed with low-temperature inks, such as  
those used in some types of thermography.  
Do not use raised or embossed letterhead.  
The machine uses heat and pressure to fuse toner to the paper. Make  
sure that any colored paper or preprinted forms use inks that are  
compatible with this fusing temperature (200 °C or 392 °F for 0.1 second).  
Paper Specifications  
Category  
Acid content  
Caliper  
Specifications  
5.5 pH or lower  
3.0 ~ 7.0 mils (0.094 ~ 0.18 mm)  
10-8  
Xerox PE220  
   
10 Specifications  
Category  
Specifications  
Curl in ream  
Flat within 0.02 in. (5 mm)  
Cut edge conditions  
Fusing compatibility  
Cut with sharp blades with no visible fray.  
Must not scorch, melt, offset or release  
hazardous emissions when heated to 200 °C  
(392 °F) for 0.1 second.  
Grain  
Long grain  
Moisture content  
Smoothness  
4 % ~ 6 % by weight  
100 ~ 400 Sheffield  
Paper Output Capacity  
Output Location  
Capacity  
2
Face-down output tray  
50 sheets of 20 lb (75 g/m bond) paper  
Paper Storage Environment  
Paper storage environmental conditions directly affect the feed operation.  
Ideally, the machine and paper storage environment should be at or near room  
temperature, and not too dry or humid. Remember that paper is hygroscopic;  
it absorbs and loses moisture rapidly.  
Heat works with humidity to damage paper. Heat causes the moisture in paper  
to evaporate, while cold causes it to condense on the sheets. Heating systems  
and air conditioners remove most of the humidity from a room. As paper is  
opened and used, it loses moisture, causing streaks and smudging. Humid  
weather or water coolers can cause the humidity to increase in a room. As  
paper is opened and used it absorbs any excess moisture, causing light print  
and dropouts. Also, as paper loses and gains moisture it can become  
distorted. This can cause paper jams.  
Care should be taken not to purchase more paper than can be used in a short  
time (about 3 months). Paper stored for long periods may experience heat and  
moisture extremes, which can cause damage. Planning is important to  
prevent damage to large supplies of paper.  
Unopened paper in sealed reams can remain stable for several months before  
use. Opened packages of paper have more potential for environment  
damage, especially if they are not wrapped with a moisture-proof barrier.  
The paper storage environment should be properly maintained to ensure  
optimum performance. The required condition is 20 to 24 °C (68 to 75 °F), with  
a relative humidity of 45 % to 55 %. The following guidelines should be  
considered when evaluating the paper’s storage environment:  
Xerox PE220  
10-9  
   
10 Specifications  
Paper should be stored at or near room temperature.  
The air should not be too dry or too humid.  
The best way to store an opened ream of paper is to rewrap it tightly in its  
moisture-proof wrapping. If the machine environment is subject to  
extremes, unwrap only the amount of paper to be used during the day’s  
operation to prevent unwanted moisture changes.  
Envelopes  
Envelope construction is critical. Envelope fold lines can vary considerably,  
not only between manufacturers, but also within a box from the same  
manufacturer. Successful printing on envelopes depends upon the quality of  
the envelopes. When selecting envelopes, consider the following  
components:  
Weight: The weight of the envelope paper should not exceed 20 lb (75 g/  
m2) or jamming may occur.  
Construction: Prior to printing, envelopes should lie flat with less than 0.25  
inches (6 mm) curl, and should not contain air.  
Condition: Envelopes should not be wrinkled, nicked or otherwise  
damaged.  
Temperature: You should use envelopes that are compatible with the heat  
and pressure of the machine.  
Size: You should only use envelopes within the following size ranges.  
Minimum  
Maximum  
3 x 5 in.  
(76 x 127 mm)  
8.5 x 14 in.  
(216 x 356 mm)  
NOTE:  
Load only one envelope at a time to print envelopes.  
You may experience some paper jams when using any media with a  
length less than 5.5 in. (140 mm). This may be caused by paper that has  
been affected by environmental conditions. For optimum performance,  
make sure you are storing and handling the paper correctly. Please refer  
Envelopes with Double Side Seams  
Double side-seams construction has vertical seams at both ends of the  
envelope rather than diagonal seams. This style may be more likely to wrinkle.  
10-10  
Xerox PE220  
 
10 Specifications  
Be sure the seam extends all the way to the corner of the envelope as  
illustrated below.  
Correct  
Incorrect  
Envelopes with Adhesive Strips or Flaps  
Envelopes with a peel-off adhesive strip or with more than one flap that folds  
over to seal must use adhesives compatible with the heat and pressure in the  
machine. The extra flaps and strips might cause wrinkling, creasing or even  
jams and may even damage the fuser.  
Envelope Margins  
The following gives typical address margins for a commercial #10 or DL  
envelope.  
Type of Address  
Return address  
Minimum  
0.6 in. (15 mm)  
2 in. (51 mm)  
Maximum  
2 in. (51 mm)  
3.5 in. (90 mm)  
Delivery address  
NOTE:  
For the best print quality, position margins no closer than 0.6 in. (15 mm)  
from the edges of the envelope.  
Avoid printing over the area where the envelope’s seams meet.  
Envelope Storage  
Proper storage of envelopes helps contribute to print quality. Envelopes  
should be stored flat. If air is trapped in an envelope, creating an air bubble,  
then the envelope may wrinkle during printing.  
Labels  
CAUTION:  
– To avoid damaging the machine, use only labels recommended for  
laser printers.  
Xerox PE220  
10-11  
 
10 Specifications  
– To prevent serious jams, always load one sheet of paper at a time  
to print labels.  
– Never print on the same sheet of labels more than once and never  
print on a partial sheet of labels.  
When selecting labels, consider the quality of each component:  
Adhesives: The adhesive material should be stable at 180°C (356°F), the  
machine’s fusing temperature.  
Arrangement: Only use labels with no exposed backing between them.  
Labels can peel off sheets with spaces between the labels, causing  
serious jams.  
Curl: Prior to printing, labels must lie flat with no more than 5 in. (13 mm)  
of curl in any direction.  
Condition: Do not use labels with wrinkles, bubbles or other indications of  
separation.  
Transparencies  
Transparencies used in the machine must be able to withstand 180°C (356°F),  
the machine’s fusing temperature.+  
NOTE: Load only 1 transparency at a time.  
CAUTION: To avoid damaging the machine, use only transparencies  
recommended for use in laser printers.  
10-12  
Xerox PE220  
 
Index  
number of pages 4-6  
original type 4-5  
special features 4-7  
time out, set 4-11  
Numerics  
2/4-up, special copy 4-9  
A
adding documents 7-22  
ADF (Automatic Document Feeder), load 4-4,  
D
date and time, set 2-16  
delayed fax 7-20  
display language, change 2-14  
document  
ADF rubber pad, replace 8-10  
advanced printing, use 5-1, 5-17  
auto fit, special copy 4-8  
automatic dialing  
group 7-15  
speed 7-14  
automatic redialing 7-9  
jam, clear 9-2  
loading  
ADF 4-4, 7-5  
document glass 4-3, 7-6  
preparing 4-2  
document glass  
cleaning 8-5  
B
broadcasting faxes 7-19  
loading 7-6  
C
document, print  
Macintosh 5-47  
Windows 5-8  
canceling  
copy 4-3  
fax 7-8  
print 5-2  
scan 6-4  
scheduled faxes 7-23  
DRPD (Distinctive Ring Pattern Detection) 7-  
drum, clean 8-8  
E
error messages 9-8  
extension phone, connect 2-8  
Extras properties, set 5-14  
F
favorites settings, use 5-15  
fax system, set  
characters, enter 2-15  
cleaning  
drum 8-8  
inside 8-3  
LSU 8-5  
outside 8-3  
scan unit 8-5  
clone, special copy 4-7  
collation, special copy 4-8  
connection  
advanced settings 7-27  
basic settings 7-2  
Fax/Internet Fax 1-1, 2-1  
AC power 2-11  
extension phone 2-8  
parallel 2-10  
telephone line cord 2-8  
fit to page  
copying 4-8  
G
Graphics properties, set 5-12  
consumables 8-9  
contrast, copy 4-5  
control panel 1-5  
ControlCentre  
installing 5-3  
tabs 5-29  
copying  
group dial  
dialing 7-17  
editing 7-16  
setting 7-15  
H
help, use 5-16  
I
Information Sources 1-2  
install  
collation 4-8  
contrast 4-5  
default setting, change 4-11  
from ADF 4-4  
from document glass 4-3  
printer driver  
Macintosh 5-45  
Xerox PE220  
Index-1  
Index  
Windows 5-3  
paper jam, clear 9-4  
installing  
paper load  
Linux software 5-31  
manual tray 3-5  
tray 2-6  
J
paper load capacity 3-2  
Paper properties, set 5-10  
paper size, set 5-11  
paper tray 2-18  
print 5-40  
paper source, set 5-40  
Windows 5-11  
paper type, set  
Macintosh 5-49  
paper tray 2-18  
print 5-40  
Windows 5-12  
parallel,connect 2-10  
jam, clear  
document 9-2  
paper 9-4  
L
Layout properties, set  
Macintosh 5-48  
Windows 5-10  
Linux  
common problems 9-23  
driver, install 5-32  
printer properties 5-38  
printing 5-39  
scanning 5-41  
poster  
load paper  
copying 4-9  
manual tray 3-5  
tray 2-6  
poster, print 5-18  
power save mode, use 2-20  
M
print  
machine ID, set 2-14  
Macintosh  
document 5-8  
fit to page 5-20  
from Macintosh 5-47  
from Windows 5-8  
N-up  
Macintosh 5-50  
Windows 5-17  
overlay 5-23  
common problems 9-26  
driver  
install 5-45  
uninstall 5-45  
printing 5-47  
scanning 5-50  
setting up the printer 5-47  
MFP driver, install  
Linux 5-32  
poster 5-20  
scaling 5-19  
watermark 5-20  
Print Cartridge  
maintaining 8-6  
redistributing 8-6  
replacing 8-7  
N
notifying toner 8-7  
n-up (multiple pages per sheet)  
copying 4-9  
print quality problems, solve 9-16  
print resolution 5-40  
printer driver, install  
Linux 5-32  
printer properties  
Linux 5-39  
printer properties, set  
Macintosh 5-48  
Windows 5-9  
printer resolution, set  
Macintosh 5-49  
n-up printing  
Macintosh 5-50  
Windows 5-17  
O
orientation, print 5-40  
Windows 5-10, 5-29, 5-30  
Other Features properties, set 5-14  
overlay  
create 5-23  
delete 5-25  
print 5-24  
Windows 5-12  
printer software  
P
paper guidelines 3-3  
Index-2  
Xerox PE220  
Index  
install  
Macintosh 5-45  
Windows 5-3  
uninstall  
Macintosh 5-45  
Secure Receiving mode 7-24  
sending a fax  
automatically 7-7  
manually 7-8  
setting  
printing  
darkness 5-12  
favorites 5-15  
image mode 5-12  
resolution  
document 5-2  
from Linux 5-39  
Phonebook list 7-18  
reports 7-25  
Macintosh 5-49  
Windows 5-12  
toner save 5-12  
true-type option 5-12  
software  
priority fax 7-21  
problem, solve  
copying 9-20  
error messages 9-8  
faxing 9-21  
Linux 9-23  
Macintosh 9-26  
paper feeding 9-12  
printing 9-13  
printing quality 9-16  
scanning 9-21  
install  
Macintosh 5-45  
Windows 5-3  
system requirements  
Macintosh 5-45  
uninstall  
Macintosh 5-45  
R
sounds, set 2-18  
specifications  
facsimile 10-5  
receive mode, set 7-4  
receiving a fax  
general 10-2  
paper 10-6  
printer 10-4  
scanner and copier 10-3  
in Ans/Fax mode 7-11  
in DRPD mode 7-12  
in Fax mode 7-11  
in Secure Receiving mode 7-24  
in Tel mode 7-11  
speed dial  
dialing 7-14  
in the memory 7-13  
storing 7-14  
status monitor, use 5-27  
redialing  
automatically 7-9  
manually 7-8  
reduced/enlarged  
copying 4-6  
system requirements  
Linux 5-31  
Macintosh 5-45  
Windows 2-12  
Related Information Sources 1-2  
T
replacing  
ADF rubber pad 8-10  
tel line, connect 2-8  
toner save mode, use 2-20  
toner save, set 5-12  
TWAIN, scan 6-3  
U
uninstall, software  
Macintosh 5-45  
uninstalling  
MFP driver  
reports, print 7-25  
resolution  
faxing 7-6  
printing 5-40  
S
scanning  
contol panel 6-2  
Linux 5-41  
TWAIN 6-3  
Linux 5-33  
WIA driver 6-4  
USB  
scanning from Macintosh 5-50  
searching Phonebook 7-17  
connect 2-10  
mode, change 9-15  
Xerox PE220  
Index-3  
Index  
delete 5-22  
edit 5-22  
print 5-20  
V
volume, adjust  
alarm 2-18  
ringer 2-18  
speaker 2-19  
Welcome Center  
Canada 1-8  
WIA, scan 6-4  
W
Z
watermark  
zoom rate, copy 4-6  
create 5-21  
Index-4  
Xerox PE220  

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