Safety Warning
Repairs/maintenance: Repairs and maintenance should only be carried
out by a qualified technician. There are no user serviceable parts inside
the machine. To reduce the risk of electrical shock, you must not carry out
these operations yourself. Opening or removing the covers exposes you to
two hazards:
- The laser beam can cause irreversible eye damage.
- Contact with electrical components can lead to electrical shock.
For installation conditions and safety precautions, refer to the separate
Safety/Installation Instructions booklet provided.
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B2500 MFP
Dear customer
For your security and comfort, we urge you to carefully read the Safety/Warranty/Regulatory
booklet before any use.
By buying this multifunction machine, you have opted for a quality product. Your device satisfies the
different specifications of a modern office automation tool.
This machine allows you to scan in color and black and white, to print and copy in black and white. You
can connect the multifunction device to your PC (Microsoft Windows 98SE/ME/2000SP3/XP).
Install the software included to use the multifunction device as a printer. Besides, you can scan, edit
and save documents through the PC. You have a connection with a WLAN adaptor (optional equipment)
to communicate with a personal computer.
WLAN is an option working only with an original adaptor that you can obtain from your retailer. You will
find further information on our Internet website.
Thanks to its navigator and its multitask access, it is powerful, user-friendly and easy to use.
The multifunction machine hereby described, comes with a 600 dpi scanner and a black and white laser
printer offering a printing speed of 16 ppm. The Companion Suite Pro LL software provided allows you
to use your multifunction machine like a scanner and a printer from a personal computer. It also gives
you the possibility to manage your multifunction machine.
Consumables
Refer to the Consumables section of this booklet.
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device installation . . . . . . . . . . . . . . . . . 13
Referring to or changing your
Use of the USB memory key . . . . . . . . . . .27
Connections . . . . . . . . . . . . . . . . . . . .31
Display the consumables status . . . . . . . 20
Uninstall the software from your PC. . . .32
Document analysis . . . . . . . . . . . . . . .35
Paper jam . . . . . . . . . . . . . . . . . . . . . . .37
Miscellaneous issues . . . . . . . . . . . . . . . .38
Radio networks (WLAN) . . . . . . . . . . . . . 22
Connect your WLAN adaptor . . . . . . . . . . 23
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Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Consumables . . . . . . . . . . . . . . . . . . . . . 41
Service. . . . . . . . . . . . . . . . . . . . . . . . . . . 42
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Installation
Location conditions
By choosing an appropriate location, you preserve the longevity of the machine. Check that the selected
location has the following characteristics:
- Choose a well ventilated location.
- Make sure not to obstruct the ventilation grids located on the left and right sides of the device.
During the installation, make sure to place the machine thirty centimeters away from the
surrounding objects so all the lids can be easily opened.
- Make sure that this location does not present any ammonia nor any other organic gasses emission
hazard.
- The ground outlet (refer to the Safety Warning notices presented in the Safety chapter) to which
you plan to connect the machine shall be located close to this one and have an easy access.
- Make sure that the machine is not directly exposed to sun light.
- Make sure not to place the machine in an area exposed to an air flow generated by an air
conditioning, heating or ventilation system, nor in an area subject to big temperature or humidity
fluctuations.
- Choose a solid and horizontal surface on which the machine will not be exposed to intense
vibrations.
- Keep the machine away from any object that could obstruct its ventilation ports.
- Do not place the machine close to draperies or any other flammable objects.
- Choose a location where the water and other splashes of liquid are limited.
- Make sure that this location is dry, clean and dust free.
Cautions of use
Take into account the important precautions below when using the machine.
Running environment:
- Temperature: 50 °F to 89.6 °F (10 °C to 32 °C) with a maximum fluctuation of 10 °C per hour.
- Humidity: 15 to 80% of ambient humidity (without condensation), with a maximum fluctuation of
20% per hour.
Terminal:
The section below describes the precautions to be taken when using the machine:
- Never turn the machine off or open the lids while printing.
- Never use gas or flammable liquids, or objects generating a magnetic field close to the machine.
- When you unplug the power cord, always hold the connector without pulling the cord. A damaged
cord presents a potential fire hazard or an electric shock hazard.
- Never touch the power cord with wet hands. You risk getting an electric shock.
- Always unplug the power cord before moving the machine. Otherwise, you could risk having the
cord damaged and create a fire hazard or an electric shock hazard.
- Always unplug the power cord when you plan not to use the machine for a long period of time.
- Never put objects on the power cord, never pull it and never fold it. This could cause a fire hazard
or an electric shock hazard.
- Always make sure that the machine is not sitting on the power cord or any other electrical cables.
Make sure also that neither cord nor cable is introduced to the machine inner mechanism. This would
expose you to a machine malfunction risk or a fire hazard.
- Make sure that the printer is unplugged from the power outlet before connecting or disconnecting
an interface cable to the printer (use a shielded interface cable).
- Never try to remove any fixed pane or hood. The machine contains high voltage circuits. Any contact
with these circuits can cause an electric shock risk.
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- Never try to modify the machine. This could cause a fire hazard or an electric shock hazard.
- Always make sure that paper clips, staples or other small metallic items do not get inside the
machine via the ventilation ports or other ports. Such items create fire hazards or electric shock
hazards.
- Prevent water and any other liquid from spilling on the machine or near to it. Any contact of the
machine with water or liquid can cause a fire hazard or an electric shock hazard.
- If liquid or metallic item gets accidentally inside the machine, turn it off immediately, unplug the
power cord and contact your retailer. Otherwise, you would face a fire hazard or an electric shock
hazard.
- In case of heat, smoke, unusual smell or abnormal noise emissions, turn the machine off, unplug
the power cord immediately and contact your retailer. Otherwise, you would face a fire hazard or
an electric shock hazard.
- Avoid using the machine during a thunderstorm, this can cause an electric shock hazard due to
lightning.
Paper for printing: if you use paper already printed by your machine or another printer, the printing
quality may not be optimal.
Make sure to place the machine in a well ventilated area. When operating, the printer
generates a small amount of ozone. An unpleasant smell can come from the printer if it
is used intensively in a poorly ventilated area. For a secure use, make sure you place the
machine in well ventilated area.
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Terminal description
Front side
2
1
3
10
9
4
8
7
5
6
1 Commands panel
2 Scanner Cover
3 Paper output
4 Master USB connection (USB key)
5 Cartridge access cover
6 Paper tray
7 Manual paper feed setup guides
8 Manual Input Tray
9 Fold-down stop for paper delivery
10 Smart card insertion point
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Command panel
1. Screen
2. Digital keypad
3. SCAN Button: document scan to the PC
4. COPY Button: local copy
5. STOP PRINT Button: stops the current printing
6.
Button: validation
7. OK Button: confirms the displayed selection
8.
ꢀ
Button: menu access and navigation down the menus
Button: back to the previous menu and input correction
9.
C
10.
ꢁ
Button: navigation up the menus
11.
Button: stop the current operation
12. ECO Button: sets up the activation delay
13.
14.
15.
Button: color analysis mode selection
Button: analysis resolution setup
Button: contrast setup
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device installation
1 Unpack the device.
2 Install the device respecting the security notices stated at the beginning of this booklet.
3 Remove all stickers from the machine.
4 Remove the plastic protection film from the display screen.
Loading paper
Loading paper in the main unit tray and supplementary paper feed
(1) Paper to be used must be inserted with the face down, and abutting the side and back guides. Not
abutting the paper may cause feed failure, skewing, and paper jams.
(2) Amount of loaded paper must not exceed the loading mark. If the loading mark is exceeded, this
may cause feed failure, skewing, and paper jams.
(3) Adding paper to the stack may cause double feeding, and should be avoided.
(4) When withdrawing the cassette from the main unit, always support it with both hands.
Pulling the cassette out quickly with one hand, may lead to it being unable to be supported, and being
dropped.
Paper Handling
(1) Paper curling must be corrected before printing.
(2) Curls must not exceed 10 mm.
(3) Care must be taken with storage to prevent feed faults and image defects due to leaving the paper
in conditions of high humidity.
Adding paper to the pile, or splitting the pile may cause feeding problems, and must be avoided.
Humidity control
(1) Do not use paper which has become damp, or paper which has been left unused for a very long time.
(2) After opening the paper, it must be kept in a plastic bag.
(3) Do not use paper with waved ends, paper which is creased, paper with crumples, and any other non-
normal paper.
Handling the unit
Moving the unit
When moving the unit on a desk, it must be lifted, and not dragged.
Paper Feed cassette insertion
Your device accepts a number of formats and types of papers.
You can use paper weighing between 17 and 28 lb. (60 and 105 g/m2).
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1 Remove the paper feed cassette completely.
2 Push the lower panel down until it clicks.
3 Setup the back feed cassette stop by pushing the "PUSH" lever (A).
Then adjust the lateral paper guides to the paper format by pushing lever (B) located on the left
guide. Adjust the length paper guide to the paper format by pushing lever (C).
4 Take a paper stack, pull the top sheet off and align it on a flat surface.
5 Put the paper stack in the feed cassette (200 sheets for 20 lb (80 g/m²) paper, for instance).
6 Put the feed cassette back in its location.
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Paper delivery stop
Adjust the paper delivery stop, depending on the format of the document to be printed. Do not forget
to raise the flap to prevent the sheets from falling down.
Paper insertion in the manual input tray
The manual input tray allows you to use various paper formats with heavier weights than the one used
in the paper feed cassette.
Only one sheet or envelope can be fed at a time.
You can use paper, which weights
between 11 and 35 lbs (52 and 160
g/m²).
1 Spread the manual feed guides to the maximum.
2 Insert a sheet or an envelope in the manual input tray.
3 Adjust the paper guides against the right and left edges of the sheet or the envelope.
4 Print making sure that the chosen paper format corresponds to the selected format on the printer.
Note: When using envelopes
• Feeding can be done only through the manual feed.
• Recommended area should be the area which excludes 15 mm from the leading edge, 10 mm from
the left and right edges and the rear edge.
• Envelopes which are not recommended may lead to improper printing.
• Curled envelope after printing should be fixed manually.
• Small crumples on the edge of the wide side of envelopes. Smearing, or less clear printing may
appear on the reverse side.
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• Set envelope by pressing the folding line of four edges properly after releasing air inside.
• Set envelope in a proper position after aligning in case it is bent or warped.
Toner Cartridge installation
1 Stand in front of the machine.
2 Push the left and right sides of the cover and pull it at the same time towards you.
3 Unpack the cartridge and hold it by its handle.
4 Insert the cartridge in its slot by pushing it until it clicks (with a downward motion) as shown on
the picture below.
5 Close the cover.
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Starting your device
Device connection
Before plugging the power cord, it is
imperative to refer to the Safety/
Warranty/Regulatory booklet.
1 Connect the power cord to the device.
2 Make sure that the On/Off switch is on Off (O position). Plug the power cord to outlet on the wall.
The outlet should be located close to
the device and be easy to access.
3 Press the On/Off button to turn on the device (I position).
4 The following message appears:
HAVE YOU CHANGED
THE TONER? <OK>
Press OK.
5 When this message appears,
INSERT THE
TONER CARD
insert the smart card provided with the new toner cartridge as shown on the picture below.
6 A wait message appears.
PLEASE
WAIT
The smart card is read.
NEW TONER
REMOVE CARD
Remove the smart card from the reader, your machine is ready to print again.
7 The machine is set to English by default. To modify this parameter, refer to the paragraph Setup
the display language, page 21.
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B2500
8 Adjust the desired zoom level, from 25% TO
400% with the buttons ꢁ or ꢀ, confirm with
the OK button.
9 Adjust the desired origin values with the digital
keyboard buttons ꢁor ꢀthen confirm with the
OK button.
Copy
Your machine can make one or more copies.
10Choose the paper type NORMAL, THICK with
the buttons ꢁ or ꢀ, then confirm with the OK
button.
You can also setup several special copy
parameters.
11Choose the paper tray AUTOMATIC or
MANUAL with the buttons ꢁ or ꢀ, then
confirm with the OK button.
Simple copy
In this case, the default parameters are applied.
1 Place the document to be copied face down on
the glass, respecting the indications around the
glass.
Special copy setup
To enter various settings, press the ꢀ button and
the appropriate numbers on the keypad.
For example, to change the resolution, press the
ꢀ button, then press 8, 4, and 1 on the keypad.
2 Press the
button twice. The copy is made
using the default parameters.
Special copying
Setups done through this menu become the device
default setups after you confirm.
Special copying allows you to do custom setups for
the current copy.
1 Place the document to be copied face down on
When the print quality is unsatisfactory,
you can proceed to a calibration with
MENU 80.
the glass.
2 Press the
button.
3 Enter the number of copies that you want and
confirm with the OK button.
Resolution setup
4 Choose the resolution depending on the
printing quality that you want DRAFT, AUTO,
QUALITY TEXT or PHOTO with the buttons ꢁ
or ꢀ, then confirm with the OK button.
5 You can print the desired copy on several paper
formats to create a poster. Select 1 PAGE TO
1, 1 PAGE TO 4 or 1 PAGE TO 9 with the
buttons ꢁ or ꢀ, then confirm with the OK
button.
The RESOLUTION parameter allows you to setup
the photocopy resolution.
ꢀ 841 - ADVANCED FCT/COPY/RESOLUTION
1 Choose the resolution with the buttons ꢁ or ꢀ
according to the following table:.
Parameter
DRAFT
Signification
Low resolution.
Analyzed sheet
Output
1 to 1
Standard resolution for
documents containing text and
graphics.
AUTO
1 to 4
Optimal resolution for
documents containing text.
QUALITY
TEXT
Optimal resolution for
documents containing
photographs.
PHOTO
2 Confirm your choice by pressing the OK
button.
1 to 9
You can also setup the resolution by pressing the
button.
6 Adjust the contrast level with the buttons ꢁor
ꢀ, then confirm with the OK button.
7 Adjust the desired brightness level with the
buttons ꢁ or ꢀ, then confirm with the OK
button.
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button.
Zoom setup
3 Quit this menu by pressing the
button.
ꢀ 842 - ADVANCED FCT/COPY/
ZOOMING
Paper type setup
The ZOOM parameter allows you to shrink or
enlarge an area of a document by choosing the
origin and the zoom level to be applied to this
document from 25 to 400 %. Enter the desired
zoom level with the digital keyboard, confirm your
choice by pressing the OK button.
ꢀ 851 - ADVANCED FCT/SCAN. &
PRINT/PAPER TYPE
1 Select the paper NORMAL or THICK that you
use with the buttons ꢁ and ꢀ.
2 Confirm your setup by pressing the OK button.
3 Quit this menu by pressing the
button.
Scan origin setup
Paper tray selection
If you want, you can change the origin of the
scanner.
ꢀ 852 - ADVANCED FCT/SCAN. &
PRINT/TRAY PAPER
By entering new values for X and Y in mm (X <
210 and Y < 286), you move the scanned area as
shown on the diagram below.
1 Select the paper tray that you use
AUTOMATIC or MANUAL with the buttons ꢁ
and ꢀ.
2 Confirm by pressing the OK button.
3 Quit this menu by pressing the
button.
Scanned area
Scan margins setup
You can offset the lateral margins of the document
to the left or right during the scan with your flat-
bed scanner.
ꢀ 853 - ADVANCED FCT/SCAN. &
PRINT/FLATBED MARG
ꢀ 843 - ADVANCED FCT/COPY/ORIGIN
1 Select the X and Y coordinates with the buttons
ꢁ or ꢀ.
2 Setup the desired coordinates with the digital
keyboard or the buttons ꢁ and ꢀ, confirm
your choice by pressing on the OK button.
1 Setup the left/right margins offsets (by 0.5 mm
steps) with the buttons ꢁ and ꢀ.
2 Confirm by pressing the OK button.
3 Quit this menu by pressing the
button.
Left and right printing margins setup
Contrast setup
You can offset the lateral margins of the document
to the left or right during printing.
ꢀ 854 - ADVANCED FCT/SCAN. &
PRINT/PRINTER MARG
The CONTRAST parameter allows to choose the
photocopy contrast.
ꢀ 844 - ADVANCED FCT/COPY/
CONTRAST
1 Setup the left/right margins offsets (by 0.5mm
steps) with the buttons ꢁ and ꢀ.
2 Confirm by pressing the OK button.
1 Setup the desired level of contrast with the
buttons ꢁ and ꢀ, confirm by pressing the OK
button.
3 Quit this menu by pressing the
button.
2 You can also directly setup the desired contrast
with the
button, press several times on this
Top and bottom printing margins
setup
button until the desired setup without using the
Menu 845.
You can offset the lateral margins of the document
towards the top or the bottom during printing.
ꢀ 855 - ADVANCED FCT/SCAN. &
PRINT/TOP PRINT.
3 Quit this menu by pressing the
button.
Brightness setup
The BRIGHTNESS parameter allows to lighten or
darken your original document.
1 Setup the top/bottom margins offsets (by
0.5mm steps) with the buttons ꢁ and ꢀ.
2 Confirm by pressing the OK button.
ꢀ 845 - ADVANCED FCT/COPY/
3 Quit this menu by pressing the
button.
LUMINOSITY
1 Setup the desired brightness with the buttons
ꢁ and ꢀ.
2 Confirm your choice by pressing the OK
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Read the counters
Parameters/
Setup
You can view the activity counters for your
machine at any time.
This function shows you the number of scanned
pages.
You can setup your machine as you like depending
on the functions you need. This chapter describes
the functions.
▼ 823 - ADVANCED FCT/COUNTERS/
SCANNED PAGE
1 Press on ▼, enter 823 with the keyboard.
2 The number of scanned pages appears on the
screen.
You can print the functions guide and the available
setup of your multifunction machine.
3 Quit this menu by pressing the
button.
Print the functions guide
This function shows you the number of printed
pages.
Press on ▼ and enter 51 on the digital keypad. The
functions guide prints.
▼ 824 - ADVANCED FCT/COUNTERS/
PRINTED PG
Print the list of setups
1 Press on ▼, enter 824 with the keyboard.
2 The number of printed pages appears on the
screen.
Press on ▼, enter 54 with the digital keypad. The
printing of the list of setups starts.
3 Quit this menu by pressing the
button.
Lock the keyboard
Display the consumables status
This function prevents non-authorized people from
accessing the machine. An access code will be
required every time someone wants to use the
device. After each use, the device will lock
automatically.
You can read at any time the remaining toner in
the cartridge. This level appears in percentage.
▼ 86 - ADVANCED FCT/CONSUMABLES
1 Press on ▼, enter 86 with the keyboard.
2 The available toner percentage appears on the
screen.
▼ 811 - ADVANCED FCT/LOCK/LOCKING
CODE
1 Press on ▼, enter 811 with the digital
keyboard.
3 Quit this menu by pressing the
button.
2 Enter your lock code (4 digits) with the
keyboard, confirm with OK.
3 Enter again your lock code (4 digits) with the
keyboard, confirm with OK.
Calibrate your scanner
You can do this operation when the quality of
photocopied documents is not satisfactory
anymore.
4 Quit this menu by pressing the
button.
If a code is already registered, enter the old
code before typing the new one.
▼ 80 - ADVANCED FCT/CALIBRATION
1 Press on ▼, enter 80 with the keyboard,
confirm with OK.
2 The scanner is triggered and a calibration is
done automatically.
Activate the keyboard lock
3 At the end of the calibration, the machine
comes back to the screen saver.
Every time you use your machine, you will have to
enter your code.
Switches your machine to
standby mode (ECO)
▼ 812 - ADVANCED FCT/LOCK/LOCK
KEYBD.
1 Press on ▼, enter 812 with the keyboard.
2 Enter the lock code and confirm with OK.
3 With the buttons ▼ or ▲, choose WITH and
confirm with OK.
The machine will switch to standby mode when not
being used. You can choose the time before the
machine switches to stand by (it is set in minutes).
4 Quit this menu by pressing the
button.
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B2500
and confirm with OK.
You can choose with the setup WITHOUT, DELAY
5 MIN, DELAY 15 MIN, DELAY 30 MIN.
3 Select 96 with the ▼ or ▲ buttons and confirm
with OK.
▼ 29 - SETUP/TECHNICALS
4 Enter the desired key number (4 maximum),
confirm with OK.
1 Press on ▼, press on OK.
2 Select TECHNICALS with the ▼ or ▲ buttons
and confirm with OK.
5 Quit this menu by pressing the
button.
3 Select 08 with the ▼ or ▲ buttons and confirm
with OK.
Setup the display language
4 Quit this menu by pressing the
button.
You can select another language for the menus
display. By default, the machine operates in the
English language.
Save your toner cartridge
This function allows you to increase the lifetime of
your toner cartridge.
▼ 203 - SETUP/GEOGRAPHICAL/
LANGUAGE
▼ 29 - SETUP/TECHNICALS
1 Press on ▼, enter 203 with the keyboard and
confirm with OK.
2 Choose the desired language with the ▼ or ▲
buttons and confirm with OK.
1 Press on ▼, press on OK.
2 Select TECHNICALS with the ▼ or ▲ buttons
and confirm with OK.
3 Select 80 with the ▼ or ▲ buttons and confirm
with OK.
3 Quit this menu by pressing the
button.
4 Choose the parameter WITH with the ▼ or ▲
buttons and confirm with OK.
Setup of the default paper format
5 Quit this menu by pressing the
button.
This menu allows to setup the default paper
format to be used for printing.
Setup the printing format
ꢀ 856 - ADVANCED FCT/SCAN. &
PRINT/PAPER FORMAT
The default setup is NO. You can print a document
in a LETTER format on A4 pages by setting up this
parameter on LETTER/A4.
1 Select the default paper size with the ꢁand ꢀ
buttons within the following choices: A4, A5,
LETTER and LEGAL.
2 Confirm by pressing the OK button.
3 Quit this menu by pressing the
▼ 29 - SETUP/TECHNICALS
button.
1 Press on ▼, press on OK.
2 Select TECHNICALS with the ▼ or ▲ buttons
and confirm with OK.
3 Select 93 with the ▼ or ▲ buttons and confirm
with OK.
4 Choose the parameter LETTER/A4 with the ▼
or ▲ buttons and confirm with OK.
5 Quit this menu by pressing the
button.
Declare the number of
authorized WEP keys
You can create a network with WEP keys to allow
several personal computers to use the machine as
a network printer.
You can authorize up to 4 WEP (Wired Equivalent
Privacy) on your machine.
To declare the number proceed as follows:
▼ 29 - SETUP/TECHNICALS
1 Press on ▼, press on OK.
2 Select TECHNICALS with the ▼ or ▲ buttons
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B2500
across the whole radio network is as fast as the
weakest connection in the network. The speed of
communication is also dependent on spatial
distance between transmitter and receiver, as well
as the number of barriers, such as walls or
ceilings.
WLAN network
You can connect your machine to a PC using a USB
cable or make a wireless connection (via radio)
with a PC or network.
Caution, when you are using a wireless
connection, certain medical equipment,
and sensitive or security systems, may
be affected by the radio transmissions of
your device; in all cases, please follow
safety guidelines closely.
If you have a WLAN adaptor, you can incorporate
your machine as a network printer into a radio
network. This works only with an approved
adaptor that you can obtain from our ordering
department.
Type of radio network
Radio networks (WLAN)
A radio network or WLAN (Wireless Local Area
Network) is created when at least two computers,
printers or other peripheral devices communicate
with each other in a network via radio waves (high
frequency waves). The transmission of data in the
radio network is based on the standards 802.11b
and 802.11g. According to how the network is set
up, it may be described as an infrastructure
network or an ad-hoc network.
Three steps are necessary to incorprate your
machine into a radio network (WLAN):
1 Configure the network to your PC.
2 Set up the parameters for your machine so that
it can function in a network.
3 Having set up the parameters your device,
install the Companion Suite LL software onto
your PC with the necessary printer drivers.
The PC and all other devices must have their
parameters set up to the same network as
the multifunction machine. All the details
needed for setting up the device, such as
the network names (SSID), type of radio
network, WEP key, IP address or
Radio infrastructure network
In an infrastructure network, several devices
communicate via a central access point (a
gateway or router). All data is sent to the access
point (gateway or router) from where it is re-
distributed.
subnetwork mask, must match the
specifications of the network.
You will find these details on your PC or on
the access point.
To find out how to set up the parameters for
your PC, please consult the users’ manual
for your server. For large networks, please
seek the advice of your network
administrator.
Radio ad-hoc network
In an ad-hoc network, the devices communicate
directly with each other without passing through
an access point. The speed of communication
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B2500
your network.
Connect your WLAN adaptor
▼ 281 - SETUP/WLAN/ASS. CONFIG.
Your machine belongs to a new generation of
terminals that you can incorporate into a WLAN
network using a WLAN USB key.
1 Type in ▼, select the menu SETUP using the
keys ▼ or ▲ and confirm with OK.
2 Select WLAN using the keys ▼ or ▲ and
confirm with OK.
3 Select ASS. CONFIG. using the keys ▼ or ▲
and confirm with OK.
Your machine’s network radio adaptor
transmits data using the radio protocol IEEE
802.11g; it can also be incorporated into an
existing IEEE 802.11b network.
4 Select NEW NETWORK using the keys ▼ or ▲
and confirm with OK.
When connecting to your machine, only use
the approved adaptor. Other transmitting or
receiving adaptors may damage your
device.
If you choose an existing network, steps 5
and 6 ( and possibly 7) are carried out
automatically.
Regardless of whether you use your
machine in an infrastructure or ad-hoc
network, you must set up certain network
and security parameters (for example, the
Service-Set-ID (SSID) and the WEP key).
These must match the network’s
specifications.
5 SSID appears on the screen, enter the name of
your network using the numerical keypad,
pressing the keys one after the other until you
obtain the name you want (32 characters
maximum) and confirm with OK.
6 AD-HOC MODE or INFRA. MODE appear on
the screen. Go back to the beginning of the
chapter and make your choice.
Select one of these modes and confirm with
OK.
Plug your WLAN USB key into the USB port of your
machine.
- If you choose AD-HOC mode, the sub-
menu CHANNEL appears, enter a figure
between 1 and 13 and confirm with OK.
7 WITHOUT SECURITY or WITH SECURITY
appear on the screen.
Select the option you want and confirm with
OK.
- If you choose WITH SECURITY the sub-
menu WEP KEY 1 appears, enter the key
number (1 to 4 maximum) that you are
using on your network.
The WEP key number may be configured in
the menu:
▼ 29 - SETUP/TECHNICALS/WEP KEYS
NBR
8 IP CONF.: MANU or IP CONF.: AUTO appear
on the screen.
If you choose to set up the system manually,
go to the next paragraph and enter the
parameters IP ADDRESS, SUBNET MASK and
GATEWAY.
Configure your network
9 At the end of this procedure, you return to the
main menu of ASS. CONFIG.
We recommend that the settings of your
WLAN network should only be changed by a
person with a good knowledge of the
configuration of your computer.
10Exit this menu by pressing the
key.
Creating or rejoining a network
Before attempting to use a WLAN adaptor on your
machine, you must enter the parameters that will
allow a WLAN network to recognize your machine.
On your machine you will find simple instructions
that guide you step by step through the set-up of
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3 Select PARAMETERS using the keys ▼ or ▲
and confirm with OK.
4 Select SSID using the keys ▼ or ▲ and confirm
with OK.
5 The name of your network will appear on the
screen. Enter the new name of your network
and confirm with OK.
Referring to or changing your
network parameters
Each of the parameters of your network may be
changed as your network develops.
▼ 2822 - SETUP/WLAN/PARAMETERS/
6 Exit this menu by pressing the
key.
IP ADDRESS
1 Type in ▼, select the menu SETUP using the
keys ▼ or ▲ and confirm with OK.
2 Select WLAN using the keys ▼ or ▲ and
confirm with OK.
3 Select PARAMETERS using the keys ▼ or ▲
and confirm with OK.
4 Select IP ADDRESS using the keys ▼ or ▲ and
confirm with OK.
5 The number of your IP address will appear in
the format 000.000.000.000. Enter the new
IP address for your machine in the format
displayed and confirm with OK.
▼ 2826 - SETUP/WLAN/PARAMETERS/
MODE
1 Type in ▼, select the menu SETUP using the
keys ▼ or ▲ and confirm with OK.
2 Select WLAN using the keys ▼ or ▲ and
confirm with OK.
3 Select PARAMETERS using the keys ▼ or ▲
and confirm with OK.
4 Select MODE using the keys ▼ or ▲ and
confirm with OK.
5 The symbol >>, tells you that your network is
in active mode.
6 Exit this menu by pressing the
key.
6 Select one of the modes and confirm with OK.
▼ 2823 - SETUP/WLAN/PARAMETERS/
- If you choose the AD-HOC MODE, the
sub-menu CHANNEL will appear; enter a
number between 1 and 13 and confirm
with OK.
SUBNET MASK
1 Type in ▼, select the menu SETUP using the
keys ▼ or ▲ and confirm with OK.
2 Select WLAN using the keys ▼ or ▲ and
confirm with OK.
7 Exit this menu by pressing the
key.
3 Select PARAMETERS using the keys ▼ or ▲
and confirm with OK.
4 Select SUBNET MASK using the keys ▼ or ▲
and confirm with OK.
5 The number of your subnet mask will appear in
the format 000.000.000.000. Enter the new
submask of your machine in the format
displayed and confirm with OK.
In an AD-HOC network, the devices
communicate directly with each other
without passing through an access point.
The speed of communication across the
whole AD-HOC radio network is as fast as
the weakest connection in the network. The
speed of communication is also dependent
on spatial distance between transmitter and
receiver, as well as the number of barriers,
such as walls or ceilings.
6 Exit this menu by pressing the
key.
▼ 2824 - SETUP/WLAN/PARAMETERS/
▼ 2827 - SETUP/WLAN/PARAMETERS/
GATEWAY
SECURITY
1 Type in ▼, select the menu SETUP using the
keys ▼ or ▲ and confirm with OK.
2 Select WLAN using the keys ▼ or ▲ and
confirm with OK.
3 Select PARAMETERS using the keys ▼ or ▲
and confirm with OK.
4 Select GATEWAY using the keys ▼ or ▲ and
confirm with OK.
5 The number of your gateway will appear in the
format 000.000.000.000. Enter the new
gateway for your machine in the format
displayed and confirm with OK.
This parameter allows you to make your network
secure.
1 Type in ▼, select the menu SETUP using the
keys ▼ or ▲ and confirm with OK.
2 Select WLAN using the keys ▼ or ▲ and
confirm with OK.
3 Select PARAMETERS using the keys ▼ or ▲
and confirm with OK.
4 Select SECURITY using the keys ▼ or ▲ and
confirm with OK.
5 Choose WITH or WITHOUT and confirm by
OK.
6 Exit this menu by pressing the
key.
If you choose WITH, enter a password:
- In a 64 bit security configuration, the
password must contain five characters exactly.
- In a 128 bit security configuration, the
password must contain 13 characters exactly.
▼ 2825 - SETUP/WLAN/PARAMETERS/
SSID
1 Type in ▼, select the menu SETUP using the
keys ▼ or ▲ and confirm with OK.
2 Select WLAN using the keys ▼ or ▲ and
confirm with OK.
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B2500
An example of how an AD-HOC
network may be set up
You may also enter the password using
the hexadecimal system. If this is the
case:
- For a 64 bit security configuration, the
password must contain exactly
10 hexadecimal characters.
- For a 128 bit security configuration,
the password must contain exactly
26 hexadecimal characters.
An example of how to configure an Ad-hoc
network without security protection using the
following parameters:
• network name: "house"
• radio type: "ad-hoc"
• channel: "1"
• PC’s IP address: "169.254.0.1"
• PC’s subnetwork mask: "255.255.0.0"
• PC’s gateway: "0.0.0.0"
6 Exit this menu by pressing the
key.
• IP address of the multifunction machine:
"169.254.0.2"
▼ 2828 - SETUP/WLAN/PARAMETERS/
HOSTNAME
• subnetwork mask of the multifunction machine:
"255.255.0.0"
• multifunction machine’s gateway: "0.0.0.0"
The machine name allows you to identify your
machine on the network via a PC (for example with
the name "PRINT-NETWORK-1").
1 Type in ▼, select the menu SETUP using the
keys ▼ or ▲ and confirm with OK.
2 Select WLAN using the keys ▼ or ▲ and
confirm with OK.
3 Select PARAMETERS using the keys ▼ or ▲
and confirm with OK.
4 Select HOSTNAME using the keys ▼ or ▲ and
confirm with OK.
5 Type in the desired name (15 characters
maximum) and confirm with OK.
Setting up a multifunction machine
1 Plug the WLAN USB key into the USB connector
of the multifunction machine.
2 Type in ▼, select the menu SETUP using the
keys ▼ or ▲ and confirm with OK.
3 Select WLAN using the keys ▼ or ▲ and
confirm with OK.
4 Select ASS. CONFIG. using the keys ▼ or ▲
and confirm with OK.
5 Select NEW NETWORK using the keys ▼ or ▲
and confirm with OK.
6 Exit this menu by pressing the
key.
6 SSID appears on the screen, enter "house"
using the numerical keypad and confirm with
OK.
7 Select the mode AD-HOC MODE and confirm
with OK.
Once your connection has been set up, you must
so that you can print your documents. Refer to the
paragraph “Wireless connection”, page 32.
8 Enter "1" in the field CHANNEL and confirm
with OK.
9 Select WITHOUT SECURITY and confirm with
OK.
10Select IP CONF.: MANU and confirm with OK.
11Enter "169.254.0.2" in the field IP ADDRESS
and confirm with OK.
12Enter "255.255.0.0" in the field SUBNET MASK
and confirm with OK.
13Enter "0.0.0.0" in the field GATEWAY and
confirm with OK.
14At the end of this process, you return to the
main menu of ASS. CONFIG.
15Exit this menu by pressing the
key.
Once the network has been set up, the LED of the
WLAN USB key should be on.
You must now set up the PC.
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Setting up the PC
For this section, refer to the instructions supplied
by the manufacturer of your server to help you to
find and join the "house" network.
1 Plug WLAN USB key into a USB port on the PC.
2 Use the server software to detect the network.
3 Join the network "house" once this has been
detected.
4 Now set up the WLAN network connection of
your PC.
To do this, you must configure the element
Protocol Internet (TCP/IP) for the WLAN
connection that has been created. If this
element is set up in such a way as to obtain an
IP address automatically, you must change it
to manual mode to set up the TCP/IP address
("169.254.0.1" in our example), the subnet
mask ("255.255.0.0" in our example) and the
default gateway ("0.0.0.0" in our example).
5 Enter OK.
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Print the files located in the key
USB memory
key
▼ 01 - MEDIA/PRINT DOC./FILE
1 Insert the USB memory key on the front side of
the machine respecting the way of insertion.
2 MEDIA ANALYSIS appears on the screen.
3 Select PRINT DOC. with the ▼ or ▲ buttons
and confirm with OK.
4 Select FILE with the ▼ or ▲ buttons and
confirm with OK.
5 You have three possibilities to print your files:
You can connect a USB memory Key on the front
side of your machine. The files stored in TXT, TIFF
and JPEG formats will be analyzed and you will be
able to use the following actions:
-print the stored files contained in your USB
memory key,
-delete the files contained in your USB memory
key,
-run an analysis on the contents of the inserted
USB memory key,
- ALL, to print all the files located in the
USB memory key.
Select ALL with the ▼ or ▲ buttons and
confirm with OK. The printing is started
automatically.
-digitize a document on your USB memory key.
- SERIES, to print several files located in
the USB memory key.
Use of the USB memory key
Select SERIES with the ▼ or ▲ buttons
and confirm with OK.
FIRST FILE and the first indexed file
appears on the screen, select with the ▼
or ▲ buttons the file to print and confirm
with OK. A star (❅) appears on the left
side of the file.
LAST FILE appears on the screen, select
with the ▼ or ▲ buttons the other files to
print and confirm with OK.
Press the
button. COPIES NUMBER
appears on the screen, enter the desired
number of copies with the digital keypad
and confirm with OK to start printing.
- SELECTION, to print only one file located
in the USB memory key.
Select with the ▼ or ▲ buttons the file to
print and confirm with OK. COPIES
NUMBER appears on the screen, enter
the desired number of copies with the
digital keypad and confirm with OK to
start printing.
Print your documents
You can print the stored files or a list of the files
located in the USB memory key.
6 Quit this menu by pressing the
button.
Print the list of files located in the key
Delete your files located in the key
▼ 01 - MEDIA/PRINT DOC./LIST
1 Insert the USB memory key on the front side of
the machine respecting the way of insertion.
2 MEDIA ANALYSIS appears on the screen.
3 Select PRINT DOC. with the ▼ or ▲ buttons
and confirm with OK.
4 Select LIST with the ▼ or ▲ buttons and
confirm with OK.
5 The list is shown in a table with the following
information:
You can delete files located in your USB memory
key.
▼ 06 - MEDIA/DELETE/MANUAL
1 Insert your USB memory key on the front side
of your machine respecting the way of
insertion.
2 MEDIA ANALYSIS appears on the screen.
3 Select DELETE with the ▼ or ▲ buttons and
confirm with OK.
4 Select MANUAL with the ▼ or ▲ buttons and
confirm with OK.
5 You have three possibilities to delete your files:
- the analyzed files are indexed in an
incremental 1 by 1 order,
- the file’s name with it’s extension,
- the date of the file’s last save,
- the file’s size in Kbytes.
- ALL, to delete all the files located in the
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B2500
USB memory key.
Select ALL with the ▼ or ▲ buttons and
confirm with OK.
You come back to the previous menu.
You can also access this function in two
other ways:
• by pressing the SCAN button of the
machine deck then by selecting
SCAN-TO-MEDIA.
• By pressing the ꢀ button from the
screen saver then by typing 03 on the
digital keyboard.
- SERIES, to delete several files located in
the USB memory key.
Select SERIES with the ▼ or ▲ buttons
and confirm with OK.
FIRST FILE and the first indexed file
appears on the screen, select with the ▼
or ▲ buttons the file to delete and confirm
with OK. A star (❅) appears on the left of
the file.
LAST FILE appears on the screen, select
with the ▼ or ▲ buttons the other files to
delete and confirm with OK.
4 Choose the COLOR between BLACK&WHITE and
COLOR with the ꢁ or ꢀ buttons and the button
OK.
5 With the alphanumeric keyboard, give a name
to the scan file (up to 20 characters) and
confirm with OK.
6 Choose the scan format between IMAGE and
PDF, and confirm to start the scan and the
recording of the document.
Press the
button.
You come back to the previous menu
- SELECTION, to delete only one file
located in the USB memory key.
Select with the ▼ or ▲ buttons the file to
delete and confirm with OK.
IMAGE allows to have the same kind of file as a
photo. PDF is a format for the digital documents
creation.
You come back to the previous menu.
The beginning button
scan and sends a file to the support with the
parameters defined in the analysis format.
immediately starts the
6 Quit this menu by pressing the
button.
Analyze the USB memory key
content
With the IMAGE format, if you have selected
BLACK&WHITE the picture will be saved in TIFF
format, if you have selected COLOR the picture
will be saved in JPEG format.
After a period of inactivity, your machine will
return to the main menu. To view the USB
memory key again please proceed as follows:
▼ 08 - MEDIA/MEDIA ANALYSIS
1 Press on ▼, enter 07 with the keyboard.
2 The USB memory key analysis is started.
3 You can print or delete the detected files
located in your USB memory key. Refer to the
previous chapters.
Save a document on a USB
memory key
This function allows you to digitize and save a
document directly in a USB memory key.
1 Place the document to be copied face down on
the glass.
2 Insert the USB memory key in the USB
connector of your multifunction device.
The USB memory key analysis is started.
When the analysis is finished, the MEDIA menu
is displayed.
3 Select SCAN TO with the ꢁ or ꢀ buttons then
confirm with the OK button.
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B2500
Installation
PC Features
Install the software on your PC
Introduction
Turn your PC on. Open an ADMINISTRATOR session
unless working in 98SE and ME environments.
1 Insert the CD-ROM into your CD-ROM drive.
The CD will autorun. If it doesn’t, click
Start>Run>Browse. Browse to your CD-ROM
drive. Double-click Install.exe. Click OK.
2 Select your language.
It is recommended to install the
Companion Suite Pro software first and
then to connect the USB cable to your
machine.
3 Click Yes to accept the license agreement.
4 Click All Products to install the drivers and
software.
The Companion Suite Pro software allows the
connection of a personal computer with a
compatible multifunction machine.
From the PC, you can:
The ALL PRODUCTS installation copies to your
hard disk the software required for proper
execution of the Companion Suite Pro kit,
which includes:
- Companion Suite Pro (machine
management software, printer drivers,
scanner, ...),
-
-
-
manage the multifunction machine, allowing
you to set it up according to your needs,
print your documents on the multifunction
machine from your usual applications,
scan color, grey scale or black and white
documents and edit them on your PC, or
process them into text using the character
recognition software (OCR),
- PaperPort.
You may already be the owner of a version
of the software available in the installation
CD-ROM.
In this case, select the software that you
want to install on your hard drive and
confirm your choice.
Configuration requirements
The minimum configuration requirements for your
personal computer are:
5 The InstallShield Wizard proceeds with the
Supported operation systems:
installation.
-
-
-
-
Windows 98SE,
Windows Millennium,
Windows 2000 with at least Service Pack 3,
Windows XP (Home and Pro).
Processor:
-
-
-
-
-
-
500 MHz for Windows 98SE,
800 MHz for Windows Me or 2000,
1 GHz for Windows XP (Home and Pro),
CD-ROM drive,
a free USB port,
600 Mbytes of available disk space for the
installation.
6 When the assistant finishes, the welcome
RAM memory:
-
128 Mbytes minimum for Windows 98, Me,
and 2000,
-
192 Mbytes minimum for Windows XP (Home
and Pro).
B2500 MFP User’s Guide
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B2500
screen appears.
progress.
7 Click on the NEXT button to launch the
installation of the COMPANION SUITE PRO kit on
your PC.
13The Companion Suite Pro software is installed
on your PC.
8 Before the files are copied on your hard drive,
you need to accept the proposed license
agreement, use the scroll bar to read the
agreement entirely.
14Click on the CONTINUE button to copy the
utilities and PaperPort SE software that come
along with the kit.
15At the end of the installation, you need to
restart your PC to update the system files.
9 Click on the YES button.
10The final installation is ready to be executed.
16Select your choice and click on the FINISH
button.
17Your "Companion Suite Pro" kit is successfully
installed on your PC.
18Proceed to the next section to connect your
MFP and Install the drivers.
11Click on the INSTALL button.
12A screen informs you of the installation
You can start the multifunction
machine's management software from
the menu START >PROGRAMS
>COMPANION SUITE > COMPANION
SUITE PRO LL >MF DIRECTOR or by
clicking on the icon MF DIRECTOR
located on your desktop.
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Test the driver installation.
Connections
To test the USB and printer driver installation,
print a test page:
Make sure that your multifunction machine is
powered off.
1 Click START >SETTINGS >PRINTERS & FAXES.
2 Right click OKI B2500 MFP.
USB Connection
3 Click PROPERTIES.
4 Click the PRINT TEST PAGE button.
The connection between the PC and the machine
requires a USB 2.0 shielded cable no more than 3
meters long.
Reinstall the drivers if the installation failed.
If USB cable is Installed Before Software
You can now use the multifunction machine to
print or scan your documents.
You can connect the USB cable before
installing the Companion Suite Pro software
on Windows 2000 and XP.
Nevertheless, it is recommended to install
the Companion Suite Pro software first and
then to connect the USB cable to your
machine.
If you connect the USB cable before
installing the Companion Suite Pro software
the recognition system (plug and play)
identifies automatically that new hardware
has been added. To start your machine
driver’s installation, follow the instructions
on screen. If a window asking about the
location of the drivers pops up, then
indicate the installation CD-ROM.
1 Locate your USB cable connectors and connect
as shown below on the picture.
2 Power on your multifunction machine.
The FOUND NEW HARDWARE WIZARD window
appears.
3 Select YES THIS TIME. Click NEXT.
4 Select INSTALL SOFTWARE AUTOMATICALLY
(RECOMMENDED). Click NEXT.
5 Click FINISH. The USB driver is installed.
6 The FOUND NEW HARDWARE Wizard appears.
7 Select YES THIS TIME. Click NEXT.
8 Select INSTALL SOFTWARE AUTOMATICALLY
(RECOMMENDED). Click NEXT.
9 Click FINISH. The Software driver is installed.
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B2500
list. Click on the NEXT button.
Wireless connection
5 The next window lists the different features of
the printer that are about to be installed. Click
on the NEXT button.
The Companion Suite Pro LL software must
be installed to perform this operation.
1 Run the MF Director application by clicking on
the icon located on your desktop or from the
menu START >PROGRAMS >COMPANION SUITE
>COMPANION SUITE PRO LL > ADD PRINTER.
2 Click on the NEXT button to run the installation
procedure.
6 The window indicating that the installation
procedure was successful pops up. Click on the
FINISH button.
Uninstall the software from your PC
Run the programs removal from the menu START
>PROGRAMS >COMPANION SUITE > COMPANION
SUITE PRO LL > UNINSTALL.
1 A preparation screen appears.
3 The next screen shows the list of compatible
hardware found on the network.
2 Select REMOVE and confirm your choice by
You can make another search on the network
by clicking on the REFRESH button.
clicking on the NEXT button.
Remark: A hardware device may not appear in
the list in which case click on the NOT
IN THE LIST button. The next window
appears.
Type the IP address or the NetBIOS
name of the hardware that you wish to
add. You can test the connection
between the PC and the hardware by
clicking on the TEST button. Click on
the OK button.
3 A confirmation screen appears. Click on OK
button to continue the COMPANION SUITE PRO
4 Select what you wish to add from the hardware
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B2500
LL program removal.
Multifunction Terminal's
Supervision
The software that you have installed contains two
multifunction machine management applications,
MF DIRECTOR and MF MONITOR, which allow you to:
4 A preparation screen appears. You can cancel
the removal by clicking on CANCEL.
-
check whether the multifunction machine is
connected to your PC,
-
-
monitor the multifunction machine activity,
monitor the status of the multifunction
machine consumables from the PC,
-
quickly access the graphic editor applications,
OCR etc.
To manage the multifunction machine, run the MF
Director application by clicking on the icon located
on your desktop or from the menu START
>PROGRAMS >COMPANION SUITE > COMPANION
SUITE PRO LL > MF DIRECTOR.
5 You need to restart your system at the end of
the procedure. Close all open programs, select
YES, I WANT TO RESTART MY COMPUTER NOW and
click on the FINISH button.
Checking the connection between
the PC
and the multifunction machine
To check if the connection between the devices is
good, run the MF MONITOR software from the icon
located on the desktop and check that the same
information is displayed on the multifunction
machine (for instance the date).
MF Director
This graphical Interface allows you to run the
utilities and the software to manage your
multifunction machine.
Graphical presentation
Run the application by clicking on the MF Director
icon located on your desktop or from the menu
START >PROGRAMS >COMPANION SUITE >
COMPANION SUITE PRO LL > MF DIRECTOR.
By default, MF DIRECTOR is displayed with dark blue
rounded shape. You can modify its shape and color
by right-clicking with the mouse.
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B2500
-
SCAN TO: Scan Mode and Resolution
Utilities and applications activation
parameters setup, these parameters will be
taken into account when clicking on the SCAN
button from the machine.
The COMPANION SUITE PRO graphical interface allows
you to run the following utilities and software:
-
-
get HELP from the current documentation,
Display the consumable status
run the PaperPort software (Doc Manager).
The following information will be available from
the Consumables tab:
- current consumables status,
- number of printed pages,
- number of scanned pages.
To run a software or utility contained in the
COMPANION SUITE PRO kit, place the cursor on it and
left-click with the mouse.
MF Monitor
Scan To
Graphical presentation
The setup of this tab, becomes the default setup for
the scanner.
Run the application by clicking on the MF Monitor
icon located on your desktop or from the menu
START >PROGRAMS >COMPANION SUITE >
COMPANION SUITE PRO LL > MF MONITOR.
Remark: The function SCAN TO can only be used
if the application is running. If this is
not the case, activate it.
1 Select the Scan To tab.
2 Select one of the possible choices:
- color,
- grayscale,
- black and white.
3 Select the scanner resolution (72 dpi to 4800
dpi).
4 Confirm your choices by clicking on the OK
button.
From this screen you can monitor the information
or configure your multifunction machine from the
tabs:
-
COMPANION: Presents the multifunction
machine screen.
-
CONSUMABLES: Displays the consumables
status.
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B2500
Analysis from a TWAIN compatible software
Companion Suite Pro LL
functions
If the PaperPort software is not installed on
your hard drive, the scanned picture will
appear on your desktop in TIFF format.
Document analysis
The document analysis can be carried out in two
ways:
1 Run the picture editor application and then run
the acquisition command.
The document analysis window appears.
2 Setup the parameters (contrast, resolution)
before starting the digitization.
• either by the SCAN TO function (application
accessible from the MF Director window or from
the SCAN button from the machine),
3 Once the document is digitized, you can
archive it or edit it.
• or directly from a TWAIN standard compatible
application.
Analysis with Scan To
For more details about the usage of this
software, check the on-line help of the
product.
Run the application by clicking on the MF Director
icon located on your desktop or from the menu
START >PROGRAMS >COMPANION SUITE >
COMPANION SUITE PRO LL > MF DIRECTOR.
Printing
You can print your documents via the USB connection
or the Wifi connection.
During the installation of the software, the B2500
MFP printer driver will be installed automatically onto
your PC. This will allow you to print your documents
on the machine via the USB connection.
The B2500 MFP NETWORK printer driver allows to print
via the wireless connection. This driver is installed
when you add a network printer.
Printing with the multifunction machine
1 Left-click with the mouse on the SCAN TO
graphical image or click the SCAN button from
your machine.
2 You can follow the ongoing digitization on a
screen.
To print a document with the machine from your
PC is like printing a document in Windows (use the
PRINT command from the FILE menu of the
currently open application on the screen). Select
the B2500 MFP printer to print via the USB
connection or the B2500 MFP NETWORK printer to
print via the Wifi connection.
The B2500 MFP printer becomes the
default printer when the Companion Suite
Pro software is installed.
3 At the end of the digitization, the scanned
picture appears in the PaperPort window.
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B2500
motion, as indicated in the picture below.
Maintenance
Service
General information
For your safety, it is imperative to refer to
the security directives presented in the
Safety, Warranty, and Regulatory
Information booklet.
6 Close the cover.
7 The following message appears:
HAVE YOU CHANGED
THE TONER? <OK>
To ensure that your machine is kept in the best
condition, it is recommended that you periodically
clean the inner parts.
Press OK.
8 When this message appears,
Please respect the following rules while using this
machine:
INSERT THE
TONER CARD
- Do not leave the scanner cover open.
- Do not try to lubricate the device.
- Do not close the scanner cover violently or do
not apply vibrations to the machine.
- Do not open the cartridge access cover while
printing.
insert the smart card provided with the new
toner cartridge as shown on the picture below.
- Do not try to disassemble the machine
- Do not use paper which has stayed in the tray
for too long.
Toner cartridge replacement
Your machine comes with a current consumable
management system. It tells you if your toner
cartridge is close to its end of cycle. The following
message will appear on your machine screen.
9 A wait message appears.
PLEASE
WAIT
TONER NEAR
END
To quit this screen, press OK.
The smart card is read.
NEW TONER
To replace the toner cartridge, proceed as shown
below.
REMOVE CARD
Remove the smart card from the reader, your
machine is ready to print again.
When the following message is displayed on the
screen:
TONER EMPTY
REPLACE <OK>
Issues with smart cards
1 Press OK.
If you use a smart card that has already been
used, the machine will display:
OPEN FRONT COVER
REPLACE TONER
PLEASE
WAIT
2 Stand in front of the device.
3 Push on the left and right sides of the cover and
pull it towards you.
then,
REMOVE CARD
ALREADY USED
4 Raise and remove the toner cartridge from the
machine.
5 Unpack the new cartridge and insert it into the
slot by pushing it until it clicks with a downward
If you use a defective smart card, the machine will
B2500 MFP User’s Guide
36
B2500
display:
Message
Action
PLEASE
Add paper in tray.
REPLACE PAPER
WAIT
Message displayed when
starting the machine.
then,
HEATING
UNKNOWN CARD
REMOVE CARD
The printer front cover is
open, close it.
CLOSE COVER PRINTER
If the C button is pressed while the smart card is
being read, the machine displays:
Replace the toner
cartridge.
TONER EMPTY
REPLACE <OK>
ACTION CANCELLED
REMOVE CARD
A sheet of paper is
jammed in the machine.
Take out the toner
cartridge and remove the
jammed paper sheet.
Take out the paper tray
and remove the jammed
paper sheet. Then open
and close the consumable
cover.
Cleaning
PAPER JAM
REMOVE TONER
Scanner reading system cleaning
When one or more vertical lines appear on the
copies, clean the glass of the scanner.
1 Open the scanner cover until it is standing in
vertical position.
A sheet of paper is
jammed in the machine.
Open the paper jam
cover. Remove the
jammed paper sheet.
Then open and close the
consumable cover.
2 Wipe the glass with a soft lint-free cloth soaked
with mild alcohol.
3 Close the scanner cover.
4 Make a copy to check that the symptoms have
disappeared.
PAPER JAM EXTERNAL
TRAY
Printer cleaning
Add paper in the paper
tray.
PAPER EMPTY
Dust, dirtiness and paper debris on the external and
internal surfaces of the printer can affect its
Paper jam
operation. We advise that it be cleaned regularly.
When printing, a sheet of paper may get stuck in
the printer or the paper tray and cause a paper
jam.
Printer external cleaning
Clean the external part of the printer with a soft
cloth soaked in mild detergent.
In case of a paper jam in the machine, the
following message appears:
PAPER JAM
Printer issues
EXTERNAL TRAY
Open the paper jam cover located at the back of
the machine. Remove the jammed sheet of paper
and close the cover.
Error messages
When the printer encounters any of the problems
described below, the corresponding message is
shown on the machine display.
Message
Action
Check the presence of a
toner cartridge in the
machine.
CHECK TONER
Indicates that your
consumable will need
changing soon.
TONER NEAR END
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B2500
Open and close the consumable cover.
The printer starts again automatically.
The fusion unit can reach a very high
temperature during the operation. To
prevent any harm, do not touch this area.
In case of paper jam. The following message
appears:
PAPER JAM
REMOVE TONER
Do the following:
1 Remove the toner cartridge and check if a
sheet is jammed. Remove the sheet of paper
which causes the paper jam. Put the toner
cartridge in the machine.
2 Remove the paper tray and remove the sheet
of paper which caused the paper jam. Check
that the paper sheets in the paper tray are
correctly placed. Replace the paper tray in the
machine.
3 Make sure that the paper length guide on the
paper cassette is adjusted to the paper format.
Miscellaneous issues
When turning on, nothing is displayed on the
screen.
Check the connection between the power cord and
the outlet.
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38
B2500
Specifications
Physical specifications
17.6 x 15.2 x 13.5 inches (447 x 386 x 344 mm)
25.5 lb (11.6 kg)
Dimensions:
Weight:
Electrical specifications
110 - 120 V - 50/60 Hz
10 W typical in powersave
13 W typical in standby
Power supply:
Electric consumption:
340 W average during printing
Environmental specifications
Operating temperature:
Acceptable humidity level:
In operation: 50°F. to 90°F. ( +10°C to 32°C)
In operation: 15% to 80% HR (without condensation)
Peripheral specifications
Printer
Type:
Resolution:
Speed:
Preheating time:
First page out time:
Laser (on normal paper)
600 dpi
16 ppm maximum
21 sec.
13 sec.
Copier
Type:
Autonomous Black and White
16 ppm maximum
600 dpi
99 pages maximum
25 % to 400 %
Copy speed:
Resolution:
Multiple copies:
Zoom range:
Scanner
Type:
Color depth:
Resolution:
Color scanner
36 bits
600 dpi (optical)
2400 dpi (interpolated)
TWAIN
Software compatibility:
Maximum paper format:
Letter
Printing supports
250 sheets maximum - 24 lb. (60 g/m²),
200 sheets maximum - 20 lb. (80 g/m²)
50 sheets
A4, A5, Legal, Letter
60 to 105 g/m² paper
Main paper tray capacity:
Output tray capacity:
Main tray paper format:
A4, A5, Legal, Letter, B5, exec, A6
52 to 160 g/m² paper
Paper format for manual printing:
PC connection
Slave USB 2.0 port (PC connection)
Master USB 2.0 port (Wlan connection, reader, USB memory key reader)
Operating System: Windows 98 SE, 2000SP3, ME, XP
Specifications are subject to changes for improvement without notice.
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39
B2500
SAFETY
SAFETY WARNING
Before powering on your unit, make sure the power outlet it is con-
nected to meets the requirements printed on the warning label on
your unit, or on the separate power supply (depending on the model).
This unit must not be installed on the floor.
If your unit works with a separate Power Supply, use only the
one delivered with your unit; never use another power supply.
If your unit works with a battery, replace it only with the
same type of battery or an equivalent type recommended by
the manufacturer.
Warning:Incorrect replacement of the battery may cause an
explosion. Replace only with the same or equivalent type rec-
ommended by the manufacturer. Dispose of used batteries
according to the manufacturer’s instructions.
Used batteries must be disposed of following the manufac-
turer’s instructions.
Depending on the model, the unit’s power plug may be the
only way to disconnect the unit from the power network.
Therefore you must respect the following:
•
•
Your unit must be connected to a power outlet located nearby.
The power outlet must remain easily accessible.
Your unit is delivered with a power cord including a plug
which, depending on the model, may be:
•
•
without earth (the
symbol on the warning label).
with earth (no symbol on the warning label). It is imperative that
a power plug with an earth be connected to a wall outlet with an
earth.
If the machine is powered when you
remove the upper cover, be careful
with the two following dangers:
•
Laser beam interception by human
eye can produce irremediable inju-
ries.
Human contact with parts electrically
powered can produce a very danger-
ous electric shock.
•
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40
B2500
CONSUMABLES
Toner Cartridge Part Number :56120401
Toner cartridge
characteristics:
The standard toner cartridge can produce up to
4,000 pages (when printing on Letter paper with a
5% max. black and white ratio).
The initial toner cartridge can produce up to 1,500
pages (when printing on Letter paper with a 5%
max. black-and-white ratio).
The service life of the toner cartridge mainly
depends on the type of printed document and the
average number of pages per print operation).
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B2500
SERVICE AND SUPPORT
First...
Consult the store where you purchased your printer.
Additional OKI Resources
•Available 24 hours a day, 7 days a week
•Visit our multilingual web site: www.OKIPRINTINGSOLUTIONS.COM
•Visit MY.OKIDATA.COM
•Call 1-800-654-3282 (U.S. and Canada only)
OKI is a registered trademark of Oki Electric Industry Company, Ltd.
AmEx is a registered trademark of American Express Co.
Avery is a registered trademark of Avery Dennison Corporation.
HammerMill is a registered trademark of HammerMill.
MasterCard is a registered trademark of MasterCard International, Inc.
VISA is a registered trademark of Visa.
Windows is either a registered trademark or trademark of Microsoft Corporation in
the United States and other countries.
Oki Data Americas, Inc.
2000 Bishops Gate Blvd.
Mt. Laurel, NJ 08054-4620
Tel: (856)235-2600 Fax: (856)222-5320
© 2006 Oki Data Americas, Inc.
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