Xerox All In One Printer 7242 User Manual

System Administrator Guide  
701P47545  
WorkCentre  
7232/7242  
Table of Contents  
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Procedure for Scan to Mailbox Setup through CentreWare Internet Services  
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Xerox WorkCentre 7232/7242 System Administration Guide  
1 Before Using the Machine  
Welcome to the Xerox family of WorkCentre products.  
This System Administration Guide provides detailed information, technical  
specifications and procedures for using the integral features of the machine.  
Xerox Welcome Center  
If you need assistance during or after product installation, visit the Xerox website for  
on-line solutions and support.  
If you require further assistance, contact our experts at the Xerox Welcome Center. A  
local representative telephone number may have been provided when the product was  
installed. For convenience and future reference, please record the telephone number  
in the space below.  
Welcome Center or local representative telephone number:  
#
Xerox US Welcome Center:  
1-800-821-2797  
Xerox Canada Welcome Center: 1-800-93-XEROX (1-800-939-3769)  
Serial Number  
When you call the Welcome Center you will need the serial number which is located on  
the left side of the machine behind Cover A, as shown in the diagram.  
For your convenience, record the serial number in the space below.  
Serial Number:  
Keep a record of any error messages. This information helps us solve problems faster.  
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1 Before Using the Machine  
Languages Displayed on the Touch Screen  
You can change the languages in the following two ways.  
To change the language for temporary use, press the <Language> button on the  
control panel, and then select the required language.  
NOTE: The language returns to the default language after rebooting the machine.  
To change the default language, press the <Machine Status> button, select the [Tools  
Tab], select [System Settings], select [Common Settings], and then select [Screen/  
Button Settings]. In the [Screen/Button Settings] screen, select the required language  
as [Default Language].  
Conventions  
This section describes the conventions used throughout this System Administration  
Guide. In this guide, you will find that some terms are used interchangeably:  
• Paper is synonymous with media.  
• Document is synonymous with original.  
• Xerox WorkCentre 7242/7232 is synonymous with the machine.  
Key Operator/System Administrator  
Key Operator is the designated user who sets Machine, Copy, and Fax defaults and  
maintains the machine.  
System Administrator is the designated user who sets and maintains the network  
settings on the machine.  
Orientation  
Orientation is used to mean the direction of images on the page. When the image is  
upright, the paper (or other media) can be either long edge feed or short edge feed.  
Long Edge Feed (LEF)  
When loading documents long edge feed into the document feeder, load with one of  
the long edges facing into the document feeder. The short edges appear at the top and  
bottom of the paper, facing the front and back of the document feeder. When loading  
paper long edge feed into a paper tray, place the paper with one of the long edges on  
the left-hand side and one of the short edges toward the front of the tray.  
Short Edge Feed (SEF)  
When loading documents short edge feed into the document feeder, load with one of  
the short edges facing into the document feeder. The long edges appear on the top and  
bottom of the paper, facing the front and back of the document feeder. When loading  
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Conventions  
paper short edge feed into a paper tray, place the paper with one of the short edges on  
the left-hand side and one of the long edges toward the front of the tray.  
LEF Orientation  
SEF Orientation  
Paper feed direction  
Paper feed direction  
Text in [Square Brackets]  
Indicate that these are names of the screens, tabs, buttons, features and option  
categories on the screen. They are also used when referring to file and folder names  
on a PC.  
For example:  
• Select [System Settings] on the [System Administrator Menu] screen.  
• Close [config.txt] and then open the [drivers] folder.  
Text in <Angle Brackets>  
Indicate that these are names of the hard buttons, numeric or symbol buttons, lights on  
the control panel or symbols on the power switch label.  
For example:  
• Press the switch to the <I> position to switch the machine on.  
• Press the <Log In/Out> button on the control panel.  
Italic Typeface  
The Italic typeface is used to indicate references to other sections and chapters.  
For example:  
Warnings  
Warnings are statements that alert you to the possibility of personal harm.  
For example:  
WARNING: This product must be connected to a protective earth circuit.  
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1 Before Using the Machine  
Cautions  
Cautions are statements that suggest the possibility of mechanical damage as a result  
of an action.  
For example:  
CAUTION: Do not connect the network cable to the machine until instructed to  
do so.  
Notes  
Notes are statements that provide additional information.  
For example:  
NOTE: It is recommended that you change the password from the default one. For  
further assistance, contact your Xerox Welcome Center.  
NOTE: Please note that the screens shown in this System Administration Guide apply  
to a fully configured machine and therefore may not exactly represent the  
configuration being used.  
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Xerox WorkCentre 7232/7242 System Administrator Guide  
2 Product Overview  
This chapter gives an overview of the features and functions of the machine and  
enables familiarity with the device network installation.  
Detailed information is provided in the following sections.  
Machine Components  
The following diagrams show the standard and optional components of the machine.  
Configuration may vary depending on the model.  
Document Feeder  
(Optional)  
Document Glass  
(under the Document Feeder  
Side Tray  
Control Panel  
Duplex Module  
Touch Screen  
On / Off Switch  
Center Tray  
(Exit 2 Tray)  
Tray 5 (Bypass)  
Front Cover  
Tray 1  
High Capacity  
Feeder  
(Optional)  
Two Tray Module Tray 2  
(optional)  
Two Tray Module Tray 3  
(optional)  
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NOTE: Depending on the configuration, the Document Glass Cover is attached  
instead of the Document Feeder. Two optional paper trays can be attached.  
Ethernet  
USB2.0  
Office Finisher  
Tray  
Office Finisher  
(Optional)  
Tray 3  
Tray 2  
High Capacity Tandem Tray (Optional)  
Telephone socket  
Located at the back of the machine. The telephone socket is used to connect to the fax  
kit.  
USB 1.1 (Host) Port  
Located at the back of the machine. This port is used to connect to the fax kit.  
USB 1.1 (Device) Port  
Located at the back of the machine. This port is used to connect to a PC for software  
update downloads.  
USB 2.0 (Device) Port  
Located at the back of the machine. This port is used to connect to a local client  
computer and is used as an input port for printing data.  
100 Mbps/10 Mbps Port  
Located at the back of the machine. This port is used to connect to a network cable.  
Office Finisher  
Allows you to staple or sort copies automatically. The Office Finisher Tray can hold  
1,000 sheets of 20 lb bond or 80 g/m2 paper in Letter/A4 size or smaller.  
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MachineComponents  
Integrated Office  
Finisher (Optional)  
Integrated Office  
Finisher Center Tray  
Staple Cartridge  
Integrated Office Finisher  
Allows you to staple or sort copies automatically. The Integrated Office Finisher Center  
Tray can hold 500 sheets of 20 lb bond or 80 g/m2 paper in Letter/A4 size or smaller.  
Duplex Module  
Allows you to make double-sided copies. The Duplex Module can be used when paper  
is supplied from Tray 1, 2, or 3.  
Trays 2 & 3  
At the base of the machine, the following optional trays will be available, depending on  
the configuration.  
• Two Tray Module – Can be added to the standard 1-tray configuration. Each tray  
can hold 520 sheets of 20 lb bond or 80 g/m2 paper.  
• High Capacity Tandem Tray – Can be added to the standard 1-tray configuration to  
provide high volume paper sources. Tray 2 can hold a maximum of 900 sheets of 20  
lb bond or 80 g/m2 paper in Letter or A4 size, long edge feed. Tray 3 can hold 1,200  
sheets of 20 lb bond or 80 g/m2 paper in Letter or A4 size. The High Capacity  
Tandem Tray is referred to as “HCTT” in this manual.  
Tray 5 (Bypass)  
Allows you to bypass the standard paper trays to print on different sized paper. The  
Bypass Tray can hold 100 sheets of 20 lb bond or 80 g/m2 paper in sizes ranging from  
B6 (SEF) or Envelope Monarch (LEF) to A3 (SEF) or 11 × 17 inch (SEF).  
NOTE: Do not place paper with a length less than 140mm in the Bypass Tray, as this  
may cause paper jams and potentially damage the inside of the machine.  
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2 Product Overview  
Tray 6 (High Capacity Feeder)  
Allows you to load up to 2,000 sheets of 20 lb bond or 80 g/m2 paper in B5, Executive,  
Letter, or A4 size, long edge feed. The High Capacity Feeder is referred to as “HCF” in  
this manual.  
Services and Features  
The machine has various features and provides valuable services. The following  
description outlines the features and explains the options on the <All Services> screen.  
NOTE: The arrangement of icons for the services and features displayed on the  
screen can be changed by the Key Operator.  
1. Press the <All Services> button on the control panel.  
2. Select the required service.  
Copy  
Allows you to copy documents in various ways. For example, you can produce output  
which has been reduced or enlarged to a different size, or copy two or four independent  
documents onto one sheet of paper.  
E-mail  
Allows you to send scanned documents by e-mail in various ways. For example, you  
can set the density for scanning, or specify the file format for saving the documents.  
Internet Fax  
Allows you to send and receive faxes over the Internet or intranet. Internet Fax provides  
reduced cost of transmissions compared to the use of a conventional phone line. After  
scanning documents, you can send scanned data by e-mail, and can also receive  
scanned data in an e-mail attachment sent from an Internet Fax compatible machine.  
Fax  
Allows you to send regular fax documents. You can send documents in a reduced or  
enlarged format, or specify destinations using the Address Book or speed dialing  
features.  
Server Fax  
Allows you to send and receive image data by using the Fax feature of a Server Fax  
server. The Server Fax feature cannot be used concurrently with the Fax or Internet  
Fax feature.  
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PowerOn/Off  
Network Scanning  
Allows you to scan documents and store them as electronic documents on a file server  
on the network by selecting a job template which has various assigned parameters.  
You can retrieve the stored electronic documents by accessing the file server from a  
PC.  
Scan to PC  
Allows you to scan and store documents to specified destinations using the FTP or  
SMB protocol.  
Scan to Mailbox  
Enables the confidential mailbox or polling feature by storing the scanned documents  
in private mailboxes.  
Send from Mailbox  
Allows you to confirm, print, or delete the documents in a mailbox. It also allows you to  
change or release linkage with a job flow sheet and execute the linked job flow sheets.  
Power On/Off  
Powering On  
Make sure that the machine is connected to a suitable power supply and that the power  
plug is firmly connected to the electrical outlet.  
The machine is ready to make copies a maximum of 42 seconds after powering on  
(varies with machine configuration.)  
1. Press the power switch to the  
<I> position.  
NOTE: If the machine does not start  
up, check that the RESET button on  
the back of the machine is in the  
reset position (depressed).  
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Powering Off  
Before turning the power off, wait at least 5 seconds after all copy or print jobs have  
completely finished.  
When you switch off the machine, it remains on for approximately 10 seconds while it  
stores files and prepares for shutdown. The machine then shuts down completely.  
CAUTION: Wait at least 20 seconds between powering the system on and off.  
Failure to do this could cause damage to the hard disk and the machine.  
Cabling  
Interface Ports  
The machine has multiple interface ports as shown in the following diagram.  
USB 1.1 Port  
Ethernet Port  
USB 2.0 Port  
Telephone socket  
Located at the back of the machine. The telephone socket is used to connect to the fax  
kit.  
USB 1.1 (Host) Port  
Located at the back of the machine. This port is used to connect to the fax kit.  
USB 1.1 (Device) Port  
Located at the back of the machine. This port is used to connect to a PC for software  
update downloads.  
USB 2.0 (Device)  
USB 2.0 is provided for connection to a PC and is used as an input port for printing data.  
This is compatible with Full Speed (12 Mbps), and High Speed (480 Mbps), but is not  
compatible with Low Speed (1.5 Mbps).  
Ethernet 10 Mbps/100 Mbps Port  
The machine is compatible with SMB, LPD, EtherTalk, NetWare, IPP, HTTP, DHCP,  
SMTP, POP, DDNS, RARP, Bonjour and Port9100. It supports an Ethernet connector  
as a standard feature.  
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Modes  
There are five Ethernet interface options available on the touch screen: Auto, 100 Mbps  
Full-Duplex, 100 Mbps Half-Duplex, 10 Mbps Full-Duplex, and 10 Mbps Half-Duplex.  
When [Auto] is selected, the machine detects the communication speed automatically  
when powered on and adjusts its settings accordingly.  
EtherTalk, NetWare, and TCP/IP protocols that use Ethernet can be switched  
automatically according to the applied transmission protocol.  
NOTE: EtherTalk will function when the optional PostScript Kit is installed.  
Modes  
Use the mode buttons to access the screens which allow you to select features, monitor  
the status of jobs and obtain general information on the machine.  
There are four buttons on the machine.  
• All Services  
• Features  
• Job Status  
• Machine Status  
NOTE: These buttons do not respond when the machine is in the System Settings  
mode.  
All Services  
Use this button to access all the services available on the machine.  
NOTE: The arrangement of service icons displayed on the screen can be changed by  
the Key Operator.  
1. Press the <All Services> button on the control panel.  
Features  
Use this button to go back one previous screen. If you are using the [Job Status] screen  
or [Machine Status] screen, press the <Features> button to return to the previous copy,  
fax, or scan feature screen. The copy, fax, or scan feature screen does not change if  
you press this button if you are currently viewing one of these screens. In this case, use  
the <All Services> button to select the copy, fax, or scan feature.  
Job Status  
Use this button to check the progress of a job, or display the log and detailed  
information of completed jobs. The latest job is displayed at the top of the list. You can  
also check, delete, or print documents stored in the public mailbox of the machine. Use  
the scroll buttons to switch between screens.  
For more information on each feature, refer to the following.  
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2 Product Overview  
1. Press the <Job Status> button on the control panel.  
Press the <Features> or <All Services> button at any time to exit.  
2. Select the required option.  
Active Jobs  
This screen allows you to view incomplete jobs that are waiting, in progress, or  
suspended. It also lists Secure Print, Sample Set, and Delayed Print documents that  
are currently stored in the machine. You can see job attributes, or promote/delete the  
job.  
1. Press the <Job Status> button on the control panel.  
2. Select the [Active Jobs] tab. Use the scroll buttons to switch between screens.  
3. Select a job to cancel or promote as required.  
Owner  
Displays the owner of each job.  
Name  
Identifies each job by job number and type.  
Status  
Displays the status of each job, such as copying, printing, and scanning.  
Print Waiting Jobs  
Prints the jobs waiting in the incomplete jobs queue.  
View by Job Type  
Allows you to display only the selected type of jobs.  
Pop-up Menus  
Selecting an active job or stored document in the [Active Jobs] screen displays a pop-  
up menu that allows you to delete the job, release the stored document, or view the  
details of the job or stored document.  
Pop-up Menu for Active Jobs  
• Delete - Deletes the job, or displays a page that asks whether or not to delete the  
job depending on the job type.  
• Job Details - Displays a job screen where you can view the details of the job.  
• Close Menu - Closes the pop-up menu.  
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Modes  
Pop-up Menu for Stored Documents  
• Delete - Deletes the stored document.  
• Release - Prints the stored document.  
• Details - Displays a job screen where you can view the details of the stored  
document.  
• Close Menu - Closes the pop-up menu.  
Job Screen  
A job screen allows you to view the details of a job/stored document and select the  
following buttons. The content of the screen and the buttons displayed will vary  
depending on the service type and status of the job/stored document.  
• Delete – Cancels jobs that are being processed or on hold, or deletes a stored  
document from the machine’s memory.  
• Promote Job – Promotes a job in the list to be processed immediately after the one  
being processed. The promoted job will be marked with an arrow in the job list on  
the [Current and Pending Jobs] screen.  
• Last Original – Indicates the current scan batch is the last in a job to be scanned.  
• Next Original – Sequentially scans more sections in the same scan job.  
• Start – Starts scanning the next document or prints a job being held on the machine.  
• Release – Prints a stored document.  
Completed Jobs  
This feature allows you to view the finished jobs in the machine. You can select a job  
in the list to display detailed attributes for that job. The contents of each screen may  
differ depending on the type or status of the job.  
1. Press the <Job Status> button on the control panel.  
2. Select the [Completed Jobs] tab. Use the scroll buttons to switch between  
screens.  
Document/Job Type  
Identifies each job by job number and type.  
Remote Terminal/Contents  
Displays the name of the recipient for a fax job, the paper size for a copy job, or the box  
number for a scan job.  
Status  
Displays the status of the job, such as completed, cancelled, shutdown.  
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2 Product Overview  
Result  
Displays the number of printed, scanned, sent, or received pages. For cancelled jobs,  
the status will be blank.  
Group Parent Jobs  
Select this check box to group all parent jobs together in the job list.  
View by Job Type  
Allows you to display only the selected type of jobs.  
Job Attributes  
Select a job on the [Completed Jobs] screen to display the job attributes. The attributes  
displayed vary depending on the type of job.  
• Show Children Jobs – Select this button to show all child jobs for the selected job.  
The button is displayed only when there are child jobs available.  
• Job History Report – Select this button to print a job history report for both parent  
and child jobs.  
NOTE: The Job History Report feature is enabled by setting the [Print Reports Button]  
setting to Enabled in the [Common Settings] > [Reports] feature.  
Secure Print Jobs & More  
This feature allows you to check locally stored documents, print stored documents, and  
delete stored documents.  
NOTE: The jobs displayed are sent from a PC using the print driver. For more  
information, refer to PCL Driver Online Help.  
NOTE: Some features on this screen may not display depending on the system  
settings and machine configuration.  
For more information, refer to the following.  
Secure Print – page 25  
1. Press the <Job Status> button on the control panel.  
2. Select the [Secure Print Jobs & More] tab.  
3. Select the required option.  
Charge Print  
When the Charge Print feature is enabled under [Authentication/Security Settings] >  
[Authentication] > [Charge/Private Print Settings], this feature allows you to print or  
delete documents stored for each billing user ID.  
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Modes  
1. Select [Charge Print] on the [Secure Print Jobs & More] screen.  
2. Select a billing user ID. Use the scroll buttons to switch between screens.  
3. Select [Document List].  
4. Enter the passcode and select [Confirm].  
5. Select a document to print or delete.  
6. Select the required option.  
• Refresh - Refreshes the displayed information.  
• Go to - Specifies the Charge Print number to be displayed on the screen. Enter a  
number within the range of 001 to 200 using the scroll buttons or the numeric  
keypad.  
• Document List - Displays the list of stored documents for the selected billing user ID  
in the list. The following options are available:  
– Select All - Selects all documents in the list.  
– Delete - Deletes a document selected in the list.  
– Print - Prints a document selected in the list. After printing, the document is  
deleted.  
Private Charge Print  
When the Private Charge Print feature is enabled under [Authentication/Security  
Settings] > [Authentication] > [Charge/Private Print Settings], this feature allows you to  
print or delete documents stored for each authentication user ID.  
1. Press the <Log In/Out> button.  
2. Enter your user ID using the screen keypad or numeric keypad on the control  
panel, and select [Confirm].  
3. Select [Private Charge Print] on the [Secure Print Jobs & More] screen.  
NOTE: If you entered the screen with the Key Operator’s ID, a list of authentication  
user IDs will be displayed. Select the desired user ID from the list or enter it in [Go to],  
and select [Document List]. The documents stored for the selected user ID will appear.  
4. Select a document to print or delete.  
5. Select the required option.  
• Refresh - Refreshes the displayed information.  
• Select All - Selects all documents in the list.  
• Delete - Deletes a document selected in the list.  
• Print - Prints a document selected in the list. After printing, the document is deleted.  
Secure Print  
This feature allows you to print or delete passcode-protected stored documents. A  
secure print job requires a User ID and a passcode registered in the machine.  
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1. Select [Secure Print] on the [Secure Print Jobs & More] screen.  
2. Select a User ID. Use the scroll buttons to switch between screens.  
3. Select [Document List].  
4. Enter the passcode and select [Confirm].  
5. Select a document to print or delete.  
6. Select the required option.  
• Refresh – Refreshes the displayed information.  
• Go to – Specifies the Secure Print number to be displayed on the screen. Enter a  
number within the range of 001 to 200 using the scroll buttons or the numeric  
keypad.  
• Document List – Displays the passcode input screen for the selected user ID in the  
list. Enter the passcode to display the list of stored documents. The following options  
are available:  
– Select All – Selects all documents in the list.  
– Delete – Deletes a document.  
– Print – Prints a document selected in the list. Select whether or not to delete the  
stored documents after printing.  
NOTE: If you have forgotten the passcode, contact the Key Operator. The Key  
Operator can access the stored documents without entering the passcode.  
Sample Set  
This feature allows you to print a sample set of a document prior to printing the whole  
quantity. You can choose whether or not to print more sets after checking the print  
result.  
1. Select [Sample Set] on the [Secure Print Jobs & More] screen.  
2. Select a User ID. Use the scroll buttons to switch between screens.  
3. Select [Document List].  
4. Select a document to print or delete.  
5. Select the required option.  
• Refresh – Refreshes the displayed information.  
• Go to – Specifies the Sample Set number to be displayed on the screen. Enter a  
number within the range of 001 to 200 using the scroll buttons or the numeric  
keypad.  
• Document List – Displays the list of stored documents for the selected user ID in the  
list. The following options are available:  
– Select All – Selects all documents in the list.  
– Print – Prints a document selected in the list. After printing, the document is  
deleted.  
– Delete – Deletes a document selected in the list.  
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Modes  
Delayed Print  
This feature allows you to store documents on the machine for printing at a later time.  
You can check, print or delete the stored documents before the specified print time.  
1. Select [Delayed Print] on the [Secure Print Jobs & More] screen.  
2. Select a document to print or delete. Use the scroll buttons to switch between  
screens.  
3. Select the required option.  
• Document Name – Identifies each document by name.  
• Print Time – Displays the time the document will be printed.  
• Pages – Displays the number of pages.  
• Refresh – Refreshes the displayed information.  
• Print – Prints a document selected in the list.  
• Delete – Deletes a document selected in the list.  
Public Mailbox  
This feature allows you to check, print, and delete documents stored in a public mailbox  
on the machine for polling.  
1. Select [Public Mailbox] on the [Secure Print Jobs & More] screen.  
2. Select a document to print or delete. Use the scroll buttons to switch between  
screens.  
3. Select the required option.  
• Document/Type – Identifies each document by number and type.  
• Stored Date – Displays the date the document was stored.  
• Pages – Displays the number of printed, scanned, sent, or received pages.  
• Refresh – Refreshes the displayed information.  
• Select All – Selects all the documents in the [Public Mailbox].  
• Delete – Deletes a document selected in the list.  
• Print – Prints a document selected in the list.  
Undelivered Faxes  
This feature allows you to delete or resend undelivered faxes. You can resend faxes to  
their original recipient or change the recipient.  
1. Select [Undelivered Faxes] on the [Secure Print Jobs & More] screen.  
2. Select a document to delete or resend. Use the scroll buttons to switch between  
screens.  
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2 Product Overview  
3. Press the <Start> button on the control panel to resend the fax to the original  
recipient. Alternatively, select to delete the document or send the document to a  
different recipient.  
• Delete This Document - Deletes the selected document. A confirmation screen is  
displayed before the document is deleted.  
• Change Recipients - Displays the [Resend Fax] screen where you can specify a new  
fax recipient.  
[Resend Fax] Screen  
1. Select the [Change Recipients] button on the [Undelivered Fax] screen.  
2. Specify a new recipient using the [New Recipients] or [Address Book] button.  
• New Recipients - Displays a keyboard which allows you to directly enter a recipient.  
• Address Book - Displays a page which allows you to select a recipient from the  
Address Book.  
• Starting Rate - Displays the [Starting Rate] screen where you can select the [G3  
Auto] or [Forced 4800 bps] communication mode for fax transmissions.  
Machine Status  
Use this button to check the machine information, the billing information, the status of  
the toner cartridges and print various reports. Use this button also when accessing the  
Key Operator mode.  
For more information on each feature, refer to the following.  
Supplies – page 33  
1. Press the <Machine Status> button on the control panel.  
Press the <Features> or <All Services> button at any time to exit.  
2. Select the required option.  
Machine Information  
This section describes how to view general information about the machine, the status  
of paper trays and the hard disk, and how to change the print mode or fax receiving  
mode.  
For more information on the features available, refer to the following.  
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Modes  
1. Press the <Machine Status> button on the control panel.  
2. Select the [Machine Information] tab.  
3. Select the required option.  
Machine Information  
This feature allows you to view user support information and the serial number of the  
machine as well as the machine configuration and the software version.  
1. Select [General Information] on the [Machine Information] screen.  
2. Select the required option.  
• Machine Configuration – Displays the [Machine Configuration] screen. You can view  
the status of the machine components. The list displays the hardware components  
and the options supported on the machine.  
• Software Version – Displays the [Software Version] screen. You can identify the  
software versions of the components of the machine.  
Paper Tray Status  
This feature allows you to check the status of each paper tray, including the bypass tray  
and the optional High Capacity Tandem Tray. It also displays the size, type, and  
remaining amount of media in each tray.  
1. Select [Paper Tray Status] on the [Machine Information] screen.  
Overwrite Hard Disk  
This feature displays the overwriting status of the hard disk.  
NOTE: This option is displayed if the feature is enabled in the System Settings by the  
Key Operator.  
1. Select [Overwrite Hard Disk] on the [Machine Information] screen.  
Print Mode  
This feature allows you to change the default printer mode and emulation parameter  
settings.  
1. Select [Print Mode] on the [Machine Information] screen.  
2. Select the required option.  
• Off-line – Takes the printer off-line. The printer is unavailable in this mode.  
• On-line – Puts the printer on-line, ready to accept data.  
• PCL Emulation – Allows you to set parameter values for PCL emulation to print  
documents.  
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2 Product Overview  
• HP-GL/2 Emulation – Allows you to set parameter values for HP-GL/2 emulation to  
print documents. It also allows you to store, retrieve, and delete up to 20 emulation  
settings.  
– Retrieve Programming – Retrieves emulation settings and makes them active.  
– Programming – Allows you to set emulation parameter item values.  
– Store/Delete Programming – Allows you to store user-programmed emulation  
mode parameters on the machine.  
– Default Programming – Sets the default emulation mode settings when the  
machine is turned on.  
• PDF – Allows you to set parameter values and a password for PDF direct printing.  
– Setup – Allows you to set emulation parameter item values for PDF direct  
printing.  
– Password – Allows you to enter a password to restrict access to PDF direct  
printing.  
Fax Receiving Mode  
This feature allows you to set the fax reception mode: Manual Receive or Auto Receive.  
NOTE: This feature is available only when the Server Fax feature is enabled.  
1. Select [Fax Receiving Mode] on the [Machine Information] screen.  
2. Select the required option.  
• Manual Receive – Starts receiving a fax or polling after you have answered the call  
and confirmed it is a fax.  
• Auto Receive – Receives a fax automatically.  
Billing Information  
This section describes the features that allow you to view the billing meter information,  
and also specify the output sequence for various reports and lists.  
1. Press the <Machine Status> button on the control panel.  
2. Select the [Billing Information] tab.  
3. Select the required option.  
Billing Information  
This feature allows you to view the total number of prints made on the machine using  
the [Current Meter Reading]. You can also view the serial number.  
1. Select [Billing Information] on the [Billing Information] screen.  
• Machine Serial Number – Displays the serial number of the machine.  
• Current Meter Reading – Displays the following current meter readings:  
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Xerox WorkCentre 7232/7242 System Administrator Guide  
   
Modes  
– Black Impressions – Displays the number of total black and white copies and  
prints.  
– Color Impressions – Displays the number of total color copies and prints.  
– Total Impressions – Displays the number of total copies and prints.  
Print Reports  
This feature allows you to print various reports and lists for each service.  
1. Select [Print Reports] on the [Billing Information] screen.  
2. Select the required option.  
• Job Status/Activity Report – Displays the [Job Status/Activity Report] screen. Select  
a report option and press the <Start> button on the control panel to print the report.  
– Job History Report – Lists the jobs recorded on the machine. The data for the last  
200 jobs is printed. Print reports are available for [All Jobs], [Scan, Fax, & Internet  
Fax Jobs], [Mailbox Transfer Jobs], and [Printer & Print from Mailbox Jobs]. You  
can also specify [Include Child Jobs] when you select [All Jobs].  
– Activity Report – Lists activity results of incoming and outgoing communications.  
– Error History Report – Lists the 50 most recent errors that occurred in the  
machine.  
– Stored Document List – Lists the fax jobs queued on the machine.  
• Copy Reports – Displays [Copy Reports] screen. Select a report option and press  
the <Start> button on the control panel to print the report.  
– Configuration Report – Lists common settings, such as hardware configuration,  
network information, and print and copy feature settings.  
• Printer Reports – Displays the [Printer Reports] screen. Select a report option and  
press the <Start> button on the control panel to print the report.  
– Configuration Report – Lists common settings, such as hardware configuration,  
network information, and print and copy feature settings.  
– PCL Settings List  
– PCL Macro List  
– PDF Settings List  
– TIFF/JPEG Settings List  
– TIFF/JPEG Logical Printers List  
– PS Logical Printers List  
– HP-GL/2 Settings List  
– HP-GL/2 Logical Printers List  
– HP-GL/2 Palette List  
– Font List  
– PCL Font List  
– PostScript Font List  
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2 Product Overview  
• Scan Reports – Displays the [Scan Reports] screen. Select a report option and  
press the <Start> button on the control panel to print the report.  
– Reports: [Configuration Report] – Lists common settings, such as hardware  
configuration, network information, and print and copy feature settings. [Scan/  
Fax Configuration Report] – Lists settings specific to fax and scan features.  
[Domain Filter List] – Lists domains registered for domain filtering.  
– Job Template List – Lists the job templates that can be used on the machine.  
– Address Book – Lists the contents of address books and relay stations for the 50-  
address selections on the right-hand side of the screen. Multiple selections are  
supported.  
• Fax Reports – Displays the [Fax Reports] screen. Select a report option and press  
the <Start> button on the control panel to print the report.  
– Reports: [Configuration Report] – Lists common settings, such as hardware  
configuration, network information, and print and copy feature settings. [Mailbox  
Selector List] – Lists the settings for sorting into mailboxes. [Scan/Fax  
Configuration Report] – Lists settings specific to fax and scan features. [Domain  
Filter List] – Lists domains registered for domain filtering.  
– Address Book – Lists the contents of address books and relay stations for the 50-  
address selections on the right-hand side of the screen. Multiple selections are  
supported. Check boxes are available to select group send settings and to select  
all address numbers.  
– Fax Comments List – Lists the comments saved for use on cover notes.  
– Billing Data List – Lists the billing data for fax jobs.  
NOTE: The Billing Data List option is displayed with Key Operator access.  
• Mailbox List – Displays the [Mailbox List] screen. Select a report option and press  
the <Start> button on the control panel to print the report.  
– Mailbox List – Lists the mailbox settings and procedure when storing data in the  
mailbox.  
• Job Counter Report – Displays the [Job Counter Report] screen. Select a report  
option and press the <Start> button on the control panel to print the report.  
– Job Counter Report – Lists the job counter reports for each feature.  
• Auditron Reports – Displays the [Auditron Reports] screen. Select a report option  
and press the <Start> button on the control panel to print the report.  
When Auditron is [Off]:  
– Meter Report (Print Jobs) – Lists the number of pages printed per user and by all  
users, for color and monochrome jobs.  
When Auditron is [On]:  
– Auditron Report (Print) – Lists an Auditron report for all print jobs completed by  
the selected users.  
– Auditron Report (Copy) – Lists an Auditron report for all copy jobs completed by  
the selected users.  
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Xerox WorkCentre 7232/7242 System Administrator Guide  
Modes  
– Auditron Report (Fax) – Lists an Auditron report for all fax jobs completed by the  
selected users.  
– Auditron Report (Scan) – Lists an Auditron report for all scan jobs completed by  
the selected users.  
NOTE: The Mailbox List, Job Counter Report, and Auditron Administration options are  
displayed with Key Operator access.  
Automatically Printed Reports/Lists – This section describes the various reports and  
lists that can be printed automatically.  
– Job History Report – Lists the last 50 jobs processed on the machine.  
– Activity Report – Lists activity results of incoming and outgoing communications.  
– Transmission Report - Job Undelivered – Lists undelivered documents and their  
transmission status.  
– Transmission Report - Job Deleted – Lists transmissions cancelled by the user.  
– Mailbox Report – Lists documents received into a mailbox.  
– Broadcast/Multi-poll Report – Lists the results of multi-poll transmissions.  
– Relay Broadcast Report – Lists the results of a relay broadcast when the  
broadcast ends.  
– Scan File Transfer Report – Lists the results of scan file transfers.  
– Fax Sever Report – Shows the results of Server Fax transmissions.  
– Job Flow Error Report – Notifies a job flow error.  
– Copy Activity Report – Shows the usage report of a user’s completed copy  
service session.  
User Account Billing Information  
This feature displays the billing information of the currently logged-in user.  
NOTE: This feature is available only when the [Machine Status] > [Tools] >  
[Accounting] > [Accounting Type] is set to [Local Accounting].  
1. Select [Billing Information] on the [User Account Billing Information] screen.  
• Meter (Copy Jobs) – Displays the meter readings for copy jobs.  
• Meter (Scan Jobs) – Displays the meter readings for scan jobs.  
Supplies  
This feature allows you to view toner usage and the status of cartridges, and to change  
consumable supplies when required.  
1. Press the <Machine Status> button on the control panel.  
2. Select the [Supplies] tab.  
3. Select the required option.  
Xerox WorkCentre 7232/7242 System Administrator Guide  
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2 Product Overview  
Faults  
This feature allows you to print a report of recent errors, the date and time of the errors,  
the error codes, and the status of each error. The status is either active or cleared.  
1. Press the <Machine Status> button on the control panel.  
2. Select the [Faults] tab.  
3. Select [Error History Report] and press the <Start> button on the control panel.  
Tools  
This feature allows the Key Operator to change various default presets on the machine,  
register mailboxes and job flow sheets, configure accounting and security options, and  
perform calibration.  
1. Select the [Tools] tab on the [Machine Status] screen.  
2. Select the required option.  
System Controls  
The following diagram shows the names and functions of the buttons on the control  
panel.  
1
2
3
4
5
6
7
13  
14  
15  
12  
8
16  
11 10  
9
Button  
Function  
1
<Log In/Out>  
Displays the log-in screen to enter the Key Operator mode, or  
when the Authentication feature is enabled. DO NOT press this  
button again, after you have logged in. This will log you out after  
being prompted for confirmation.  
2
3
<Help>  
This button is non-functional on this machine.  
<Language>  
Changes the languages displayed on the touch screen.  
NOTE: Certain characters may be garbled when you change  
languages.  
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Xerox WorkCentre 7232/7242 System Administrator Guide  
   
Settings in the Key Operator Mode  
Button  
Function  
4
5
<Power Saver>  
(green light)  
Indicates whether the machine is in power saver mode. Also  
cancels the current power saver mode setting.  
<Clear All>  
Resets to the default settings and displays the first screen for the  
current pathway.  
6
7
<Interrupt>  
<Stop>  
Temporarily interrupts a job for programming a priority job.  
Suspends or cancels a job depending on the job type. When  
multiple jobs are being processed, all the jobs will be suspended  
or cancelled. Selecting [Stop] on the [Job Status] screen stops  
only the selected job.  
8
<Start>  
Starts or resumes a job.  
Enters speed dial codes.  
9
<Speed Dial>  
<C>  
10  
Deletes a numeric value or the last digit entered, and replaces the  
current value with a default value. Also cancels suspended jobs.  
11  
12  
<Dial Pause>  
<*(asterisk)>  
Inserts a pause while dialing a fax number.  
Indicates the special character used in a fax number and  
designates a group code. Also allows you to specify an F Code or  
a password.  
13  
14  
<All Services>  
<Features>  
Displays the [All Services] screen for selection of all the available  
services on the machine.  
Returns the display to the previous copy, fax, or scan feature  
screen when the [Job Status] screen or [Machine Status] screen is  
selected.  
15  
16  
<Job Status>  
Displays the [Job Status] screen where you can check the  
progress of a job, or display the log and detailed information of  
completed jobs.  
<Machine Status> Displays the Machine Status screens where you can check the  
machine information, the billing information, and the status of the  
toner cartridges and other supplies, can print various reports, and  
can configure various settings.  
Button names and icons used on the control panel may differ depending on the country  
of purchase.  
Settings in the Key Operator Mode  
This machine is pre-programmed with default settings which can be customized on the  
[Tools] tab in Machine Status. To access the setting menus, entering the Key Operator  
mode is required via the <Log In/Out> button. These settings may be accessed in the  
System Administrator mode as well.  
NOTE: Entering the Key Operator mode is not required for [Setup & Calibration].  
Xerox WorkCentre 7232/7242 System Administrator Guide  
35  
 
2 Product Overview  
NOTE: The setting menus displayed on the screen depends on the machine  
configuration.  
The following setup categories are available.  
System Settings  
• Common Service Settings  
• Copy Service Settings  
• Connectivity & Network Setup  
• Print Service Settings  
• Scan Service Settings  
• Fax Service Settings  
• E-mail/Internet Fax Settings  
• Mailbox/Stored Document Settings  
• Job Flow Service Settings  
• Web Browser Settings  
Setup & Calibration  
• Setup  
• Calibration  
Accounting  
• Create/View User Accounts  
• Reset User Accounts  
• System Administrator’s Meter (Copy Jobs)  
• Accounting Type  
• Auto Reset of User Billing Information  
• Copy Activity Report  
Authentication/Security Settings  
• System Administrator Settings  
• Authentication  
• Job Status Default  
NOTE: CentreWare Internet Services is software that enables you to display,  
configure and change the settings of the machine by using a browser on a computer  
instead of the machine's control panel.  
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Xerox WorkCentre 7232/7242 System Administrator Guide  
Settings in the Key Operator Mode  
Printing a Configuration Report  
Follow these steps to print a configuration report:  
1. Press the <Machine Status> button on the control panel.  
2. Select the [Billing Information] tab.  
3. Select the [Print Reports].  
4. Select the [Printer Reports].  
5. Select the [Configuration Report].  
6. Press the <Start> button on the control panel.  
Changing the Settings  
Follow these steps to enter the Key Operator mode, change settings, and exit the Key  
Operator mode.  
NOTE: Entering the Key Operator mode is not required for [Setup & Calibration].  
1. Entering the Key Operator Mode  
1. Press the <Log In/Out> button on the control panel.  
2. Enter the correct user ID using the numeric keypad on the control panel or the  
screen keyboard.  
NOTE: The default Key Operator ID is “11111”. If the Authentication feature is  
enabled, you may also be required to enter a passcode. The default passcode is “x-  
admin”.  
2. Setting a Feature  
1. Press the <Machine Status> button on the control panel.  
2. On the Machine Status screen, select the [Tools] tab.  
3. Select a menu from the main menu displayed on the left side of the [Tools] tab.  
4. Select a group in the menu.  
5. Select a feature in the group, and then configure the feature.  
NOTE: Some features display the [Change Settings] button. Select the button to  
change settings or to enter information using the screen keyboard.  
6. Select [Close].  
3. Exiting the Key Operator Mode  
1. Press the <Log In/Out> button on the control panel.  
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37  
     
2 Product Overview  
2. If the [Logout] screen appears, select [Logout].  
If the [Reboot Machine] screen appears, select [Reboot Now] to reflect the  
settings you made.  
Ethernet Port  
The Ethernet port is the default interface used on the machine.  
If you need to change the speed setting of the Ethernet port, perform the following  
steps.  
1. Enter the Key Operator mode.  
NOTE: For details on how to enter the Key Operator mode, refer to “1. Entering the  
2. Press the <Machine Status> button, and then select the [Tools] tab.  
3. Under [System Settings], select [Connectivity & Network Setup].  
4. Select [Protocol Settings].  
5. Select [Ethernet Rated Speed] and [Change Settings].  
6. Set up the port speed.  
7. Select [Save].  
Auto  
Detects the transmission speed automatically at power on and adjusts itself  
accordingly.  
100 Mbps Full-Duplex  
Sets the transmission speed to 100 Mbps (Full Duplex).  
100 Mbps Half-Duplex  
Sets the transmission speed to 100 Mbps (Half-Duplex).  
10 Mbps Full Duplex  
Sets the transmission speed to 10 Mbps (Full Duplex).  
10 Mbps Half-Duplex  
Sets the transmission speed to 10 Mbps (Half-Duplex).  
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Xerox WorkCentre 7232/7242 System Administrator Guide  
 
ResidentFonts  
Resident Fonts  
PCL Resident Fonts  
One of the fonts in the following table can be selected as the default font for the  
machine. Other bitmap and scalable fonts can be downloaded with print jobs sent to  
the machine using print drivers. The default is used when a font is not defined in the  
PCL job stream. The PCL versions used are PCL5 and PCL6.  
You can view the PCL fonts by printing the Fonts List.  
Value  
Description  
Value  
Description  
0
1
2
3
4
5
6
7
8
9
CG Times  
41  
Times New Bold  
CG Times Italic  
42  
43  
44  
45  
46  
47  
48  
49  
Times New Bold Italic  
Symbol  
CG Times Bold  
CG Times Bold Italic  
Univers Medium  
Wingdings  
Line Printer  
Univers Medium Italic  
Univers Bold  
Times Roman  
Times Italic  
Univers Bold Italic  
Univers Medium Condensed  
Times Bold  
Times Bold Italic  
Helvetica  
Univers Medium Condensed Italic 50  
10  
11  
12  
13  
14  
15  
16  
17  
18  
19  
20  
21  
22  
Univers Bold Condensed  
Univers Bold Condensed Italic  
Antique Olive  
51  
52  
53  
54  
55  
56  
57  
58  
59  
60  
61  
62  
63  
Helvetica Oblique  
Helvetica Bold  
Helvetica Bold Oblique  
CourierPS  
Antique Olive Italic  
Antique Olive Bold  
CG Omega  
CourierPS Oblique  
CourierPS Bold  
CourierPS Bold Oblique  
SymbolPS  
CG Omega Italic  
CG Omega Bold  
CG Omega Bold Italic  
Garamond Antiqua  
Garamond Kursiv  
Palatino Roman  
Palatino Italic  
Palatino Bold  
Garamond Halbfett  
Garamond Kursiv Halbfett  
Palatino Bold Italic  
ITC Bookman Light  
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39  
   
2 Product Overview  
Value  
Description  
Value  
Description  
23  
24  
25  
26  
27  
28  
29  
30  
31  
32  
33  
Courier (default)  
64  
ITC Bookman Light Italic  
ITC Bookman Demi  
Courier Italic  
65  
66  
67  
68  
69  
70  
71  
72  
73  
74  
Courier Bold  
ITC Bookman Demi Italic  
Helvetica Nscroll  
Courier Bold Italic  
Letter Gothic  
Helvetica Nscroll Oblique  
Helvetica Nscroll Bold  
Letter Gothic Italic  
Letter Gothic Bold  
Albertus Medium  
Albertus Extra Bold  
Clarendon Condensed  
Coronet  
Helvetica Nscroll Bold Oblique  
New Century Schoolbook Roman  
New Century Schoolbook Italic  
New Century Schoolbook Bold  
New Century Schoolbook Bold  
Italic  
34  
35  
36  
37  
38  
39  
40  
Marigold  
75  
76  
77  
78  
79  
80  
ITC Avant Garde Book  
Arial  
ITC Avant Garde Book Oblique  
ITC Avant Garde Demi  
Arial Italic  
Arial Bold  
ITC Avant Garde Demi Oblique  
ITC Zapf Chancery Medium Italic  
ITC Zapf Dingbats  
Arial Bold Italic  
Times New  
Times New Italic  
Symbol Set  
One of the following symbol sets can be selected as the default symbol set. The default  
symbol set is used when a symbol set is not defined in the PCL job stream.  
Code  
Value  
Short Display  
Long Display  
8U  
277  
ROMAN-8  
Roman 8 (default)  
0N  
14  
ISO L1  
ISO L2  
ISO L5  
ISO L6  
PC-8  
ISO 8859-1 Latin 1  
ISO 8859-2 Latin 2  
ISO 8859-9 Latin 5  
ISO 8859-10 Latin 6  
PC-8  
2N  
78  
5N  
174  
206  
341  
373  
6N  
10U  
11U  
PC-8 DN  
PC-8 DN  
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Xerox WorkCentre 7232/7242 System Administrator Guide  
 
ResidentFonts  
Code  
Value  
Short Display  
Long Display  
26U  
853  
PC-775  
PC-850  
PC-852  
PC-1004  
PC-8 TK  
WIN L1  
WIN L2  
WIN L5  
PC-775  
PC-850  
PC-852  
12U  
17U  
9J  
405  
565  
298  
308  
629  
293  
180  
234  
330  
394  
202  
269  
173  
501  
53  
PC-1004 (OS/2)  
PC Turkish  
9T  
19U  
9E  
Windows 3.1 Latin 1  
Windows 3.1 Latin 2  
Windows 3.1 Latin 5  
DeskTop  
5T  
7J  
DESKTOP  
PS TEXT  
MC TEXT  
MS PUB  
MATH-8  
PS MATH  
PI FONT  
LEGAL  
10J  
12J  
6J  
PS Text  
MC Text  
Microsoft Publishing  
Math 8  
8M  
5M  
15U  
1U  
PS Math  
Pi Font  
Legal  
1E  
37  
ISO-4  
ISO 4 United Kingdom  
ISO 6 ASCII  
0U  
0S  
21  
ISO-6  
19  
ISO-11  
ISO 11 Swedish:names  
ISO 15 Italian  
ISO 17 Spanish  
ISO 21 German  
ISO 60 Norwegian v1  
ISO 69 French  
Windows 3.0 Latin 1  
Windows Baltic  
Symbol  
0I  
9
ISO-15  
2S  
83  
ISO-17  
1G  
0D  
39  
ISO-21  
4
ISO-60  
1F  
38  
ISO-69  
9U  
309  
620  
621  
18540  
WIN 3.0  
WINBALT  
SYMBOL  
WINGDINGS  
19L  
19M  
579L  
Wingdings  
Xerox WorkCentre 7232/7242 System Administrator Guide  
41  
2 Product Overview  
42  
Xerox WorkCentre 7232/7242 System Administrator Guide  
3 Windows TCP/IP  
This chapter explains how to set up the machine to operate in a Windows TCP/IP  
environment. The following information is provided.  
Quick Network Setup (DHCP)  
Prerequisites for Quick Network Setup Using TCP/IP  
1. Confirm that an existing operational network utilizing TCP/IP is available.  
2. Confirm that the Ethernet cable is plugged into the multifunction machine and into  
an operational Ethernet port on the network.  
NOTE: The Ethernet cable is an RJ45 type and is not supplied by Xerox.  
Configuring an IP Address via DHCP  
On startup, the multifunction device defaults to DHCP to obtain its network  
configurations. A DHCP server delivers an IP address, as well as other configuration  
settings to the machine. If you use a DHCP server to allocate an IP address to the  
machine, then proceed as follows:  
Procedure for Quick Network Setup Using TCP/IP  
1. Power on the machine.  
2. Wait a minute or so while the machine negotiates an IP address.  
3. To print the Configuration Report:  
a) Select the <Machine Status> button on the machine.  
b) On the [Billing Information] screen, select [Print Reports].  
c) Select [Printer Reports].  
d) Select [Configuration Report].  
e) Press the <Start> button on the machine.  
4. Read the Configuration Report to confirm that an IP address has been allocated  
and that it is a valid IP address on your network.  
NOTE: If the IP address starts with 169.xxx.xxx.xxx, then the DHCP server has not  
properly allocated an address or DHCP is not enabled on your network.  
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43  
       
3 Windows TCP/IP  
5. Record the IP address allocated.  
6. From a workstation, open a web browser (such as Internet Explorer), and then  
enter the machine’s IP address. If connected properly, you should see a  
CentreWare Internet Services web page for your machine.  
NOTE: CentreWare Internet Services is a powerful tool for configuring the machine  
remotely. The default user name is "11111" and the passcode is "x-admin". The user  
name and passcode are case sensitive and should be changed after install.  
7. Load the print drivers on the workstations that will be accessing the machine.  
Quick Network Setup (Static IP)  
Prerequisites for Manual Setup of Network Using Static IP Address  
NOTE: On startup, the WorkCentre multifunction machine defaults to DHCP to obtain  
its network configurations, so DHCP must be turned off by manually entering a static  
IP address.  
Before installing, record the following information for use during setup:  
TCP/IP Address:  
Gateway Address:  
Subnet Mask (for IPv4) / Prefix (for IPv6):  
DNS Server Address:  
NOTE: To obtain this information, contact your System Administrator.  
Procedure for Manual Setup of Network Using Static IP Address  
1. Power on the machine.  
2. Press the <Log In/Out> button on the control panel, and then type the Key  
Operator login ID to enter the Key Operator mode.  
NOTE: The passcode may also be required depending on the machine configuration.  
3. Press the <Machine Status> button on the control panel, and then select the  
[Tools] tab on the screen.  
4. Select [System Settings].  
5. Select [Connectivity & Network Setup].  
6. Select [Protocol Settings].  
7. Under [TCP/IP - IP Mode], select [IPv4 Mode], [IPv6 Mode], or [Dual Stack].  
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When [IPv4 Mode] or [Dual Stack] is selected  
8. Select [IP Address Resolution], and then [Change Settings].  
9. Select [STATIC], and then select [Save].  
10. Select [IPv4 - IP Address], and then [Change Settings].  
11. Use the keypad on the screen to enter the IP Address for the machine in the  
format “xxx.xxx.xxx.xxx”. Select [Save].  
12. Select [IPv4 – Subnet Mask], and then [Change Settings].  
13. Using the same method as in step 11, enter the Subnet Mask.  
14. Select [IPv4 – Gateway Address], and then [Change Settings].  
NOTE: If you do not wish to set the Gateway Address, leave this field blank.  
15. To enable IPv4 – IP Filtering, use CentreWare Internet Services to register the IP  
addresses which will not be allowed to access the machine.  
NOTE: If you enable IP Filtering at the machine user interface without first configuring  
it through Internet Services, then you will not be able to access the machine’s Internet  
Services web page or print to the machine.  
16. When you have finished establishing TCP/IP, select [Close] on the [Protocol  
Settings] screen.  
When [IPv6 Mode] or [Dual Stack] is selected  
8. Set [IPv6 Address Manual Configuration] to [Enabled].  
9. Select [IPv6 – Manual IP Address Setup], and then [Change Settings].  
10. Use the keypad on the screen to enter the IP Address for the machine in the  
format “xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx”. Select [Save].  
11. Select [Manually Configured IPv6 Prefix], and then [Change Settings].  
12. Set the IP address prefix, and then select [Save].  
13. Select [IPv6 – Manual Gateway Setup], and then [Change Settings].  
14. To enable IPv6 – IP Filtering, use CentreWare Internet Services to register the IP  
addresses which will not be allowed to access the machine.  
NOTE: If you enable IP Filtering at the machine user interface without first configuring  
it through Internet Services, then you will not be able to access the machine’s Internet  
Services web page or print to the machine.  
15. When you have finished establishing TCP/IP, select [Close] on the [Protocol  
Settings] screen.  
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4 CentreWare Internet Services  
This chapter explains how to enable and use the CentreWare Internet Services feature  
of the machine. The following information is provided.  
Information Checklist  
Before enabling the CentreWare Internet Services feature, make sure that the following  
items are available or have been performed.  
Item  
By  
An existing operational workstation with TCP/IP Internet or intranet  
accessibility is required. These procedures are not intended to install  
the TCP/IP stack itself.  
Customer  
Obtain and record the following information:  
• A Unique IP Address  
Customer  
• Gateway Address  
• Subnet Mask (for IPv4) / Prefix (for IPv6)  
Refer to the glossary for additional information about the Gateway  
Address and Subnet Mask, if needed.  
Test the machine to make sure that it is installed fully and functioning Customer  
correctly.  
If problems are encountered during the installation of the machine, refer to the Problem  
Solving chapter for assistance.  
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CentreWare Internet Services Environments  
CentreWare Internet Services uses the embedded HTTP Server on the machine. This  
allows communication with the machine through a Web browser with access to the  
Internet or intranet. By entering the IP Address of the machine as the URL (Universal  
Resource Locator) in the browser, direct access to the machine is available.  
CentreWare Internet Services allows you to make not only the same basic settings as  
from the control panel, but also more specialized settings for the machine.  
User ID and Passcode  
Many of the features available within Internet Services will require an admin user name  
and passcode. The default user name is "11111" and the default passcode is  
"x-admin". This ID and passcode can be changed by the Key Operator. A user will only  
be prompted for an admin name and passcode once in a single browser session.  
System Configuration  
To use CentreWare Internet Services, you need to enable TCP/IP on the machine.  
Target Computers  
The OS and browsers that can be used for CentreWare Internet Services are as  
follows.  
OS  
Browsers  
Windows 2000 Pro  
Windows XP Pro  
Internet Explorer 6.0 SP1  
Netscape 7.1 Navigator  
Internet Explorer 6.0 SP1  
Netscape 7.1 Navigator  
Mozilla Firefox 1.5  
Windows Vista  
Mac OS 9.2  
Internet Explorer 7.X  
Netscape 7.02 Navigator  
Mac OS X 10.x  
Netscape 7.1 Navigator  
Safari 1.3  
CentreWare Internet Services Installation  
This section describes the settings required to use CentreWare Internet Services.  
Installation Procedure  
There are two stages required to enable CentreWare Internet Services.  
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Network Communication Setup  
This requires the machine to be set up for CentreWare Internet Services.  
Test Access  
To make sure that CentreWare Internet Services has been set up correctly, you should  
access CentreWare Internet Services.  
Network Communication Setup  
Initially, boot the CentreWare Internet Services port.  
1. Connect the machine to the network.  
2. Press the <Log In/Out> button on the control panel, and then type the Key  
Operator login ID to enter the Key Operator mode.  
NOTE: The passcode may also be required depending on the machine configuration.  
3. Press the <Machine Status> button on the control panel, and then select the  
[Tools] tab on the screen.  
4. Select [System Settings].  
5. Select [Connectivity & Network Setup].  
6. Select [Port Settings].  
7. Select [Internet Services (HTTP)] and [Change Settings].  
8. Select [Port Status] and [Change Settings].  
9. Select [Enabled] and [Save].  
Set port number 80 for CentreWare Internet Services, if required.  
10. At the [Internet Services (HTTP)] screen, select [Internet Services Port Number]  
and [Change Settings].  
11. Use the keypad to enter the port number, and select [Save].  
Next, establish TCP/IP  
1. In [Connectivity & Network Setup], select [Protocol Settings].  
2. Under [TCP/IP - IP Mode], select [IPv4 Mode], [IPv6 Mode], or [Dual Stack].  
When [IPv4 Mode] or [Dual Stack] is selected  
3. Select [IP Address Resolution], and then [Change Settings].  
4. Select a method for establishing an IP address from [DHCP], [BOOTP], [RARP],  
[DHCP/Autonet], and [STATIC], and then select [Save].  
NOTE: Use the DHCP server together with the Windows Internet Name Server  
(WINS) server.  
If you selected [STATIC] in step 4, then proceed to step 5 to configure the protocol  
settings. Otherwise, proceed to step 11.  
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5. Select [IPv4 - IP Address], and then [Change Settings].  
6. Use the keypad on the screen to enter the IP Address for the machine in the  
format “xxx.xxx.xxx.xxx”. When you have finished entering all values, select  
[Save].  
7. Select [IPv4 – Subnet Mask], and then [Change Settings].  
8. Using the same method as in step 6, enter the Subnet Mask.  
9. Select [IPv4 – Gateway Address], and then [Change Settings].  
NOTE: If you do not wish to set the gateway address, leave this field blank.  
10. Using the same method as in step 6, enter the Gateway Address.  
11. Select [IPv4 – IP Filter], and then [Change Settings].  
12. Select [Enabled] to filter access to the machine.  
NOTE: If you do not wish to use the IP filter feature, select [Disabled].  
NOTE: Use CentreWare Internet Services to register the IP addresses which are not  
allowed to access the machine.  
13. When you have finished establishing TCP/IP, select [Close] on the [Protocol  
Settings] screen.  
When [IPv6 Mode] or [Dual Stack] is selected  
3. Set [IPv6 Address Manual Configuration].  
NOTE: Select [Enabled] when the machine is connected to a network on which IPv6  
stateless address autoconfiguration is disabled, or when you want to set a static IPv6  
address.  
If you selected [Enabled] in step 3, proceed to step 4. Otherwise, proceed to step 10.  
4. Select [IPv6 – Manual IP Address Setup], and then [Change Settings].  
5. Use the keypad on the screen to enter the IP Address for the machine in the  
format “xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx”. Select [Save].  
6. Select [Manually Configured IPv6 Prefix], and then [Change Settings].  
7. Set the IP address prefix, and then select [Save].  
8. Select [IPv6 – Manual Gateway Setup], and then [Change Settings].  
9. Using the same method as in step 5, set the gateway address.  
10. Select [IPv6 – IP Filter], and then select [Enabled] or [Disabled].  
NOTE: If you do not wish to use the IP filter feature, select [Disabled].  
NOTE: Use CentreWare Internet Services to register the IP addresses which are not  
allowed to access the machine.  
11. When you have finished establishing TCP/IP, select [Close] on the [Protocol  
Settings] screen.  
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Selecting Transport Protocols  
Test Access  
Follow the steps below to access CentreWare Internet Services.  
1. At a client workstation on the network, launch an Internet browser.  
2. In the URL field, enter “http://” followed by the Internet address of the machine.  
Then press the <Enter> key on the keyboard.  
NOTE: If you enter the IP address, use one of the following formats depending on  
your machine configuration. The IPv6 format is supported on Windows Vista only. It  
needs to be enclosed in square brackets.  
(For IPv4) http://xxx.xxx.xxx.xxx  
(For IPv6) http://[xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx]  
NOTE: If a port number is set, append it to the Internet address as follows. In the  
following example, the port number is 80. The IPv6 format is supported on Windows  
Vista only. It needs to be enclosed in square brackets.  
(For IPv4) http://xxx.xxx.xxx.xxx:80  
(For IPv6) http://[xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx]:80  
3. Verify that the home page of CentreWare Internet Services is displayed  
The CentreWare Internet Services installation process is now completed.  
NOTE: If the Auditron feature is enabled, you may be required to enter the user ID  
and passcode (if one is set up). If you need assistance, contact the Key Operator.  
NOTE: When your access to CentreWare Internet Services is encrypted, enter  
“https://” followed by the Internet address, instead of “http://”.  
Selecting Transport Protocols  
When using the NetWare, SMB, or SNMP port, change the transport protocol if  
required.  
• NetWare: IPX/SPX, TCP/IP  
• SMB: TCP/IP  
• SNMP: UDP, IPX  
1. At the CentreWare Internet Services home page for the machine, select the  
[Properties] tab.  
2. In the [Properties] frame, select the [Connectivity] folder, then select [Port  
Settings].  
3. Select the required transport protocol.  
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NetWare: IPX/SPX, TCP/IP  
SMB: TCP/IP  
SNMP: UDP, IPX  
4. Select [Apply].  
5. Enter the user ID and passcode, then select [OK].  
NOTE: The default user ID is “11111” and the default passcode is “x-admin”.  
6. When the reboot message appears, select [Reboot Machine].  
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Using CentreWare Internet Services to Configure Settings on the Machine  
Using CentreWare Internet Services to Configure Settings on  
the Machine  
This section provides the full listing of the items that can be set for each port through  
CentreWare Internet Services.  
To access each setting page on CentreWare Internet Services, click the [Properties]  
tab, and then select [Connectivity].  
NOTE: The following port names are displayed on the screen when the respective  
ports are activated. To activate a port through CentreWare Internet Services, select  
[Properties] > [Connectivity] > [Port Settings], and then the required port.  
Ethernet  
This page allows you to configure the Ethernet settings.  
NOTE: Some settings on this page will only be available after you restart CentreWare  
Internet Services, or after the machine is switched off and on.  
1. At the CentreWare Internet Services home page for the machine, select the  
[Properties] tab.  
2. In the [Properties] frame, select the plus symbol [+] to the left of the [Connectivity]  
folder.  
3. Select the plus symbol [+] to the left of the [Physical Connections] folder.  
4. Select [Ethernet].  
5. Set up the following displayed in the frame.  
• Rated Speed – Select the Ethernet transmission format.  
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• MAC Address – Displays the MAC address of the machine. This is a display-  
only item.  
6. Select [Apply] to reflect the new settings.  
7. Enter the user ID and passcode and then select [OK].  
NOTE: The default user ID is "11111" and the default passcode is "x-admin".  
8. When the reboot message appears, select [Reboot Machine].  
USB  
This page allows you to configure the USB settings.  
NOTE: Some settings on this page will only be available after you restart CentreWare  
Internet Services, or after the machine is switched off and on.  
1. At the CentreWare Internet Services home page for the machine, select the  
[Properties] tab.  
2. In the [Properties] frame, select the plus symbol [+] to the left of the [Connectivity]  
folder.  
3. Select the plus symbol [+] to the left of the [Physical Connections] folder.  
4. Select [USB].  
5. Set up the following displayed in the frame.  
• Auto Eject Time – Allows you to specify the time when the paper will be  
automatically ejected from the printer if no data are sent to the printer.  
• Adobe Communication Protocol - This is only available when the optional  
PostScript Kit is installed. Select one of the following options:  
- Normal – Select this when the communication protocol is in ASCII format.  
- Binary – Select this when the communication protocol is in binary format.  
- TBCP – Select this to switch between the specific control codes when the  
communication protocols involve both ASCII and binary formats.  
- RAW – Select this when the communication protocol is in RAW format.  
6. Select [Apply] to reflect the new settings.  
7. Enter the user ID and passcode and then select [OK].  
NOTE: The default user ID is "11111" and the default passcode is "x-admin".  
8. When the reboot message appears, select [Reboot Machine].  
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EtherTalk  
This is only displayed when PostScript Kit is installed. This page allows you to configure  
the EtherTalk settings.  
NOTE: Some settings on this page will only be available after you restart CentreWare  
Internet Services, or after the machine is switched off and on.  
1. At the CentreWare Internet Services home page for the machine, select the  
[Properties] tab.  
2. In the [Properties] frame, select the plus symbol [+] to the left of the [Connectivity]  
folder.  
3. Select the plus symbol [+] to the left of the [Protocols] folder.  
4. Select [EtherTalk].  
5. Set up the following displayed in the frame.  
• Protocol – Displays whether the protocol is enabled or disabled.  
• Physical Connection – Displays “Ethernet”. This is a display-only item.  
• Printer Name – Enter the printer name for EtherTalk.  
• Printer Type – Displays the printer type.  
• Zone Name – Enter the EtherTalk zone name.  
6. Select [Apply] to reflect the new settings.  
7. Enter the user ID and passcode and then select [OK].  
NOTE: The default user ID is "11111" and the default passcode is "x-admin".  
8. When the reboot message appears, select [Reboot Machine].  
NetWare  
This page allows you to configure the NetWare settings.  
NOTE: Some settings on this page will only be available after you restart CentreWare  
Internet Services, or after the machine is switched off and on.  
1. At the CentreWare Internet Services home page for the machine, select the  
[Properties] tab.  
2. In the [Properties] frame, select the plus symbol [+] to the left of the [Connectivity]  
folder.  
3. Select the plus symbol [+] to the left of the [Protocols] folder.  
4. Select [NetWare].  
5. Set up the following displayed in the frame.  
General:  
• Protocol – Displays whether the protocol is enabled or disabled.  
• Physical Connection – Displays “Ethernet”. This is a display-only item.  
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• Network Address – Displays the network address in the xxxxxxxx:xxxxxxxxxxxx  
format.  
• Filing Transport – Displays whether two transport protocols, IPX/SPX and  
TCP/IP, are enabled or disabled.  
• Frame Type – Select the frame type.  
- Auto: Automatically configures the active frame type.  
- Ethernet II: Selects Ethernet frame type.  
- Ethernet 802.3: Selects IEEE802.3 frame type.  
- Ethernet 802.2: Selects IEEE802.3/IEEE802.2 frame type.  
- Ethernet SNAP: Selects IEEE802.3/IEEE802.2/SNAP frame type.  
• Queue Poll Interval – Allows you to set the time interval from when print data  
enters the print queue until printing starts.  
• Printer Server Name – Enter the printer server (PServer) name.  
• New Print Server Password – Enter the PServer password.  
• Retype New Print Server Password – Re-enter the PServer password for  
verification.  
• Active Mode – Select the Active Mode for the machine when using NetWare.  
- Bindery: PServer Mode: Select this when using the machine server mode in  
bindery service.  
- Directory: PServer Mode: Select this when using the machine server mode  
in directory service.  
• Number of searches – Enter the maximum number of searches.  
• TBCP Filter – Select the check box to enable TBCP Filter when processing  
PostScript data. This is available only when the optional PostScript kit is  
installed. When the transmission data includes binary or EPS data, disable this  
feature.  
Service Advertising Protocol (SAP):  
• Protocol – Displays “Enabled”. This is a display-only item.  
• SAP Frequency – Displays “60 seconds”. This is a display-only item.  
Bindery Settings:  
• File Server Name – Enter the NetWare file server name.  
NetWare Directory Services (NDS):  
• NDS Tree – Enter the tree name.  
• NDS Context – Enter the context name of the Print Server.  
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There are two ways to type the name: typeable (OU, O, etc.) and typeless. The  
user must use the typeable name in order for it to work.  
Example: ou=xxxx.o=yyyy.c=zzzzz  
SLP:  
• Active Discovery – Allows you to enable or disable the automatic detection of  
the SLP directory agent.  
6. Select [Apply] to reflect the new settings.  
7. Enter the user ID and passcode and then select [OK].  
NOTE: The default user ID is "11111" and the default passcode is "x-admin".  
8. When the reboot message appears, select [Reboot Machine].  
TCP/IP  
This page allows you to configure the following TCP/IP settings.  
NOTE: Some settings on this page will only be available after you restart CentreWare  
Internet Services, or after the machine is switched off and on.  
1. At the CentreWare Internet Services home page for the machine, select the  
[Properties] tab.  
2. In the [Properties] frame, select the plus symbol [+] to the left of the [Connectivity]  
folder.  
3. Select the plus symbol [+] to the left of the [Protocols] folder.  
4. Select [TCP/IP].  
5. Set up the following displayed in the frame.  
IP Mode:  
• IP Mode – Select an IP mode from [IPv4], [IPv6], and [Dual Stack].  
General:  
• Protocol – Displays whether the protocol is enabled or disabled.  
• Physical Connection – Displays “Ethernet”. This is a display-only item.  
• Host Name – Enter the host name. If you change the host name of TCP/IP, the  
host name of SMB also changes.  
IPv4:  
• IP Address Resolution – Allows you to set the method for obtaining the IPv4  
address by selecting the drop down menu to access the following options.  
- STATIC: The user will specify all the addresses.  
- DHCP: The address will automatically be set via DHCP.  
- BOOTP: The address will automatically be set via BOOTP.  
- RARP: The address will automatically be set via RARP.  
- DHCP/Autonet: The address will be automatically set by Autonet via DHCP.  
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• IP Address – Enter the IP address allocated to the machine in the  
xxx.xxx.xxx.xxx format.  
• Subnet Mask – Enter the subnet mask in the xxx.xxx.xxx.xxx format.  
• Gateway Address – Enter the gateway address in the xxx.xxx.xxx.xxx format.  
IPv6:  
• Enable Manual Address – Select the check box to manually enter the IPv6  
address and gateway address.  
• IP Address – Enter the IPv6 address in the  
xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx format.  
• Automatically Configured Address 1 - 3 – Displays the automatically configured  
IPv6 global unicast addresses.  
• Link-Local Address – Displays the automatically configured IPv6 link local  
address.  
• Gateway Address – Enter the gateway address in the  
xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx format.  
• Automatically Configured Gateway Address – Displays the automatically  
configured gateway address.  
Domain Name:  
• Domain Name – Enter the domain name.  
DNS Configuration:  
IPv4:  
• DHCP Address Resolution – Allows you to enable or disable the automatic  
setting of the IPv4 DNS server address via DHCP.  
• Preferred DNS Server – Enter the IPv4 address for the DNS domain primary  
server.  
• Alternate DNS Server 1 - 2 – Enter the IPv4 addresses for the DNS domain  
alternate server 1 and 2.  
IPv6:  
• DHCPv6-lite Address Resolution – Allows you to enable or disable the  
automatic setting of the IPv6 DNS server.  
• Preferred DNS Server – Enter the IPv6 address for the DNS domain primary  
server address.  
• Alternate DNS Server 1 - 2 – Enter the IPv6 addresses for the DNS domain  
alternate server 1 and 2.  
• Dynamic DNS Registration (IPv4) – Specify whether to enable dynamic DNS  
server updates and/or to overwrite DNS settings upon updates.  
• Dynamic DNS Registration (IPv6) – Specify whether to enable dynamic DNS  
server updates and/or to overwrite DNS settings upon updates.  
• Generate Domain Search List Automatically – Select whether or not to  
automatically generate the domain search list.  
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• Domain Name 1 - 3 – Enter the domain names for the domain name 1 to 3.  
• Connection Time-Out – Specify the maximum time period allowed for searching  
domains.  
• DNS Resolution via IPv6 First – Select whether or not to prioritize the resolution  
of the IPv6 DNS name over the IPv4 DNS name when [IP Mode] is set to [Dual  
Stack].  
DHCP/DDNS:  
• Release Registration – Allows DHCP resources to be released when the  
machine is powering down. This is a display-only item and shows “Enabled”.  
Zero-configuration Networking:  
• Self Assigned Address (IPv4) – Allocates an IPv4 address without using a  
DHCP server. This check box is selected when [IP Address Resolution] is set to  
[Autonet]. This is a display-only item.  
• Self Assigned Address (IPv6) – Displays “Enabled”. This is a display-only item.  
6. Select [Apply] to reflect the new settings.  
7. Enter the user ID and passcode and then select [OK].  
NOTE: The default user ID is "11111" and the default passcode is "x-admin".  
8. When the reboot message appears, select [Reboot Machine].  
SNMP Configuration  
This page allows you to configure the SNMP settings.  
NOTE: Some settings on this page will only be available after you restart CentreWare  
Internet Services, or after the machine is switched off and on.  
1. At the CentreWare Internet Services home page for the machine, select the  
[Properties] tab.  
2. In the [Properties] frame, select the plus symbol [+] to the left of the [Connectivity]  
folder.  
3. Select the plus symbol [+] to the left of the [Protocols] folder.  
4. Select [SNMP Configuration].  
5. Set up the following displayed in the frame.  
SNMP Properties:  
• Enable SNMP v1/v2c Protocols – Allows you to enable or disable the SNMP  
v1/v2c protocols.  
• Edit SNMP v1/v2c Properties – Displays a page which allows you to set the  
following SNMP v1/2c properties.  
Community Names:  
- Community Name (Read Only): Enter the community name used for display.  
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- Community Name (Read/Write): Enter the community name used for display  
and update.  
Default Trap Community Name:  
- TRAP Community Name: Enter the trap notification community name.  
System Administrator’s Login ID:  
- System Administrator’s Login ID: Enter the name of the Key Operator.  
• Enable SNMP v3 Protocol – Allows you to enable or disable the SNMP v3  
protocol.  
• Edit SNMP v3 Properties – Displays a page which allows you to set the following  
SNMP v3 properties. This button is active only when the Secure HTTP (SSL)  
feature is enabled.  
Administrator Account:  
- Account Enabled: Select to enable the Key Operator’s account.  
- User Name: Displays the user name of the Key Operator.  
- Authentication Password (minimum 8 characters): Enter the authentication  
password using 8 to 32 characters.  
- Confirm Authentication Password – Re-enter the authentication password for  
verification.  
- Privacy Password (minimum 8 characters): Enter the privacy password using  
8 to 32 characters.  
- Confirm Privacy Password: Re-enter the privacy password for verification.  
Print Drivers/Remote Clients Account:  
- Account Enabled: Select the check box to enable the print drivers/remote  
clients account. This account allows client computers and drivers a limited  
access to the features on the machine. If the machine does not have SNMP  
v1/v2c enabled, and does not have this account enabled, SNMP clients will  
not be able to communicate with the machine. The default passwords should  
be used, unless the passwords have been changed on client computers.  
- Reset to default Password – Click this button to reset your password to the  
default.  
• Advanced – Displays a page that contains the [Add UDP IPv4], [Add UDP IPv6  
Address], [Add IPX Address], and [Delete] buttons.  
- Add UDP IPv4 Address: This button displays the [SNMP Configuration -  
IPv4] page, which allows you to set the following settings.  
IP Trap Destination Address:  
• IP Address: Enter the IPv4 address of the SNMP agent that you are setting  
up to receive traps.  
• UDP Port Number: Enter the UDP port number of the SNMP agent.  
• SNMP Version: Select the SNMP version of the SNMP agent.  
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Traps:  
• TRAP Community Name: Enter the trap community name of the SNMP  
agent.  
• Trap to be Received: Select the types of traps to receive from the SNMP  
agent.  
- Add UDP IPv6 Address: This button displays the [SNMP Configuration -  
IPv6] page, which allows you to set the following settings.  
IP Trap Destination Address:  
• IP Address: Enter the IPv6 address of the SNMP agent that you are setting  
up to receive traps.  
• UDP Port Number: Enter the UDP port number of the SNMP agent.  
• SNMP Version: Select the SNMP version of the SNMP agent.  
Traps:  
• TRAP Community Name: Enter the trap community name of the SNMP  
agent.  
• Trap to be Received: Select the types of traps to receive from the SNMP  
agent.  
- Add IPX Address: This button displays a page that allows you to set the  
following settings.  
IPX Trap Destination Address:  
• IPX External Network Number: Enter the IPX external network number of  
the SNMP agent you are setting up to receive traps.  
• Physical MAC Address: Enter the physical MAC address of the SNMP  
agent.  
• IPX Socket Number: Enter the IPX socket number of the SNMP agent.  
• SNMP Version: Select the SNMP version of the SNMP agent.  
Traps:  
• TRAP Community Name: Enter the trap community name of the SNMP  
agent.  
• Trap to be Received: Select the types of traps to receive from the SNMP  
agent.  
- Delete: Selecting a trap on the [SNMP Configuration > Advanced] page and  
clicking this button deletes the trap. You can select and delete multiple traps  
at once.  
6. Select [Apply] to reflect the new settings.  
7. Enter the user ID and passcode and then select [OK].  
NOTE: The default user ID is "11111" and the default passcode is "x-admin".  
8. When the reboot message appears, select [Reboot Machine].  
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SSDP  
This page allows you to configure the SSDP settings.  
NOTE: SSDP is available only after UPnP is enabled.  
NOTE: Some settings on this page will only be available after you restart CentreWare  
Internet Services, or after the machine is switched off and on.  
1. At the CentreWare Internet Services home page for the machine, select the  
[Properties] tab.  
2. In the [Properties] frame, select the plus symbol [+] to the left of the [Connectivity]  
folder.  
3. Select the plus symbol [+] to the left of the [Protocols] folder.  
4. Select [SSDP].  
5. Set up the following displayed in the frame.  
• Protocol – Displays whether the protocol is enabled or disabled.  
• Valid Advertising Period – Specify the time during which the advertising period  
remains valid.  
• Maximum TTL – Specify the maximum TTL (time to live).  
6. Select [Apply] to reflect the new settings.  
7. Enter the user ID and passcode, and then select [OK].  
NOTE: The default user ID is "11111" and the default passcode is "x-admin".  
8. When the reboot message appears, select [Reboot Machine].  
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Microsoft Networking  
This page allows you to configure the Microsoft Networking settings.  
NOTE: Some settings on this page will only be available after you restart CentreWare  
Internet Services, or after the machine is switched off and on.  
1. At the CentreWare Internet Services home page for the machine, select the  
[Properties] tab.  
2. In the [Properties] frame, select the plus symbol [+] to the left of the [Connectivity]  
folder.  
3. Select the plus symbol [+] to the left of the [Protocols] folder.  
4. Select [Microsoft Networking].  
5. Set up the following displayed in the frame.  
Filing Destination:  
• Protocol – Displays whether the protocol is enabled or disabled.  
• Physical Connection – Displays “Ethernet”. This is a display-only item.  
• Transport – Select a transport protocol [TCP/IP].  
• Maximum Connections – Enter the maximum number of simultaneous  
connections allowed.  
• Connection Timeout – Displays “600 seconds”. This is a display-only item.  
• Workgroup – Enter the name of the workgroup the machine belongs.  
• SMB Host Name – Enter the SMB host name with up to 32 characters.  
• TBCP Filter – Select the check box to enable TBCP Filter when processing  
PostScript data. This is available only when the optional PostScript kit is  
installed. When the transmission data includes binary or EPS data, disable this  
feature.  
• Unicode Support – Specify whether or not to support Unicode support in the  
host name and workgroup name during SMB transmission.  
• Auto Master Mode – Allows you to enable or disable Auto Master Mode.  
• Password Encryption – Allows you to enable or disable password encryption  
during SMB transmission.  
WINS Server  
Server Information:  
• Protocol – Displays whether the protocol is enabled or disabled.  
• Obtain WINS Server Address Automatically – Select whether to obtain the  
WINS server address via DHCP. The check box can be selected only when  
obtaining the TCP/IP address via [DHCP] or [DHCP/Autonet].  
• Primary Server IP Address & Port – Displays the primary server WINS IP  
address when [Obtain WINS Server Address Automatically] is disabled. Change  
the address as necessary.  
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• Secondary Server IP Address & Port – Displays the secondary server WINS IP  
address when [Obtain WINS Server Address Automatically] is disabled. Change  
the address as necessary.  
6. Select [Apply] to reflect the new settings.  
7. Enter the user ID and passcode and then select [OK].  
NOTE: The default user ID is "11111" and the default passcode is "x-admin".  
8. When the reboot message appears, select [Reboot Machine].  
LPD  
This page allows you to configure the LPD settings.  
NOTE: Some settings on this page will only be available after you restart CentreWare  
Internet Services, or after the machine is switched off and on.  
1. At the CentreWare Internet Services home page for the machine, select the  
[Properties] tab.  
2. In the [Properties] frame, select the plus symbol [+] to the left of the [Connectivity]  
folder.  
3. Select the plus symbol [+] to the left of the [Protocols] folder.  
4. Select [LPD].  
5. Set up the following displayed in the frame.  
• Protocol – Displays whether the protocol is enabled or disabled.  
• Physical Connection – Displays “Ethernet”.  
• Port Number – Allows you to configure the port number.  
• TBCP Filter – Select the check box to enable TBCP Filter when processing  
PostScript data. This is available only when the optional PostScript kit is  
installed. When the transmission data includes binary or EPS data, disable this  
feature.  
• Connection Time-Out – Allows you to specify the connection time-out period  
when transmission fails.  
• Maximum Number of Sessions – Enter the maximum number of sessions.  
6. Select [Apply] to reflect the new settings.  
7. Enter the user ID and passcode and then select [OK].  
NOTE: The default user ID is "11111" and the default passcode is "x-admin".  
8. When the reboot message appears, select [Reboot Machine].  
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Port 9100  
This page allows you to configure the Port9100 settings.  
NOTE: Some settings on this page will only be available after you restart CentreWare  
Internet Services, or after the machine is switched off and on.  
1. At the CentreWare Internet Services home page for the machine, select the  
[Properties] tab.  
2. In the [Properties] frame, select the plus symbol [+] to the left of the [Connectivity]  
folder.  
3. Select the plus symbol [+] to the left of the [Protocols] folder.  
4. Select [Port 9100].  
5. Set up the following displayed in the frame.  
General:  
• Protocol – Displays whether the protocol is enabled or disabled.  
• Physical Connection – Displays “Ethernet”. This is a display-only item.  
Port Information:  
• TCP Port Number – Enter the port number for Port 9100.  
• Bidirectional – Displays whether the bidirectional communication is enabled or  
disabled.  
• Maximum Connections per Port – Displays “8”. This is a display-only item.  
• End of Job Timeout – Allows you to specify the connection time-out period when  
transmission fails.  
• PDL Switching – Displays whether the PDL Switching feature is enabled or  
disabled. This is a display-only item.  
• TBCP Filter – Select the check box to enable TBCP Filter when processing  
PostScript data. This is available only when the optional PostScript kit is  
installed. When the transmission data includes binary or EPS data, disable this  
feature.  
6. Select [Apply] to reflect the new settings.  
7. Enter the user ID and passcode and then select [OK].  
NOTE: The default user ID is "11111" and the default passcode is "x-admin".  
8. When the reboot message appears, select [Reboot Machine].  
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SMTP Server  
This page allows you to configure the SMTP server settings.  
NOTE: Some settings on this page will only be available after you restart CentreWare  
Internet Services, or after the machine is switched off and on.  
1. At the CentreWare Internet Services home page for the machine, select the  
[Properties] tab.  
2. In the [Properties] frame, select the plus symbol [+] to the left of the [Connectivity]  
folder.  
3. Select the plus symbol [+] to the left of the [Protocols] folder.  
4. Select [SMTP Server].  
5. Set up the following displayed in the frame.  
Required Information:  
• SMTP Server IP Address/Host Name & Port – In the first text box, enter the  
SMTP server address with up to 128 characters. In the second text box, enter  
the SMTP port number.  
• WorkCentre E-mail Address – Enter the e-mail address of the machine.  
Optional Information:  
• Maximum Message Size (Message & Attachment) – Allows you to specify the  
maximum e-mail size.  
• Maximum Number of Pages per Split Send – Allows you to set the size of  
outgoing e-mail in pages.  
• Login Credentials for the WorkCentre to access the SMTP Server to send  
automated emails – Specify the SMTP server authentication method.  
• Login Name – Specify the login name for SMTP authentication.  
• Password – Specify the password for SMTP authentication.  
• Retype Password – Re-enter the password for verification.  
6. Select [Apply] to reflect the new settings.  
7. Enter the user ID and passcode and then select [OK].  
NOTE: The default user ID is "11111" and the default passcode is "x-admin".  
8. When the reboot message appears, select [Reboot Machine].  
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LDAP  
This page allows you to configure the LDAP settings.  
NOTE: Some settings on this page will only be available after you restart CentreWare  
Internet Services, or after the machine is switched off and on.  
1. At the CentreWare Internet Services home page for the machine, select the  
[Properties] tab.  
2. In the [Properties] frame, select the plus symbol [+] to the left of the [Connectivity]  
folder.  
3. Select the plus symbol [+] to the left of the [Protocols] folder.  
4. Select the plus symbol [+] to the left of the [LDAP] folder.  
5. Select [LDAP Server], [LDAP User Mappings], [LDAP Authentication], [LDAP  
Group Access], or [Custom Filters].  
6. Set up the following, as displayed in the frame.  
LDAP Server  
Server Information:  
• IP Address/Host Name & Port – In the first text box, enter the server name or IP  
address of the primary LDAP server in IPv4 or IPv6 format. In the second text  
box, enter the port number of the primary LDAP server.  
• Backup IP Address/Host Name & Port – In the first text box, enter the server  
name or IP address of the secondary LDAP server in IPv4 or IPv6 format. In the  
second text box, enter the port number of the secondary LDAP server.  
• Server Application – Select a directory application from [Microsoft Active  
Directory], [Novell NetWare], [IBM Lotus Domain 6], and [Other Applications].  
Optional Information:  
• Search Root Entry DN – Enter a distinguished name that represents the search  
start point. Up to 255 characters can be used.  
• Search Login Name – Enter the login name of the LDAP server that requires  
authentication. Up to 128 characters can be used.  
• Search Password – Enter the password for the search login name using up to  
32 characters. If the server does not require authentication, or a password is not  
required upon authentication, leave this text box blank.  
• Re-enter Search Password – Re-enter the password for verification.  
• Maximum Number of Search Results – Specify the maximum number of search  
result entries.  
• Search Time-Out – Specify whether the server timeout limit will be used, or how  
many seconds the search should last.  
• Referral – Allows you to enable or disable LDAP referrals.  
• Referral Hop Limit – Specify the referral hop limit from 1 to 5.  
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Search Name Order:  
• Search Name Order – Specify the attribute for searching by name. [Search  
Entries by Name] will return matches for the first name and last name of the  
individual being searched. [Search Entries by Last Name] will return matches for  
the last name of the individual being searched. [Search Entries by First Name]  
will return matches for the first name of the individual being searched.  
LDAP User Mappings  
Server Information:  
• IP Address/Host Name & Port – Displays the primary LDAP server IP address  
and port number.  
• Server Application – Displays the directory application to use. This is a display-  
only item.  
• Backup IP Address/Host Name & Port – Displays the secondary LDAP server  
IP address and port number.  
• Search Root Entry DN – Displays the distinguished name that represents the  
search start point.  
Search:  
• Properties – Displays “Imported Heading”. This is a display-only item.  
• Common Name – Specify the name attribute type using up to 32 characters.  
• E-mail Address – Specify the e-mail address attribute type using up to 32  
characters.  
• Business Phone – Specify the business phone attribute type  
• Office – Specify the office attribute type  
• Business Address – Specify the business address attribute type  
• Home – Specify the home attribute type  
• Custom Item 1 - 3 – Specify the attribute types of custom parameters 1 to 3.  
LDAP Authentication  
LDAP Authentication:  
• Authentication Method – Specify the LDAP authentication method.  
• Attribute of Typed User Name – Specify the typed user name attribute.  
• Attribute of Login User Name – Specify the login user name attribute.  
• Use Added Text String – Specify whether to use additional user name  
characters.  
Text String Added to User Name – Enter the text string to be added to the user  
name.  
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LDAP Group Access  
System Administrator Authorization:  
• System Administrator Access Group – Enables you to configure, test, and save  
the settings for the System Administrator Access Group. This group is used to  
control access to the Tools settings on the machine.  
Account Administrator Authorization:  
• Account Administrator Access Group – Enables you to configure, test, and save  
the settings for the Account Administrator Access Group. This group is used to  
control access to the Accounting settings on the machine.  
Custom Filters  
• E-mail Address Filter – Specify the text string to be used when searching e-mail  
addresses upon network authentication.  
7. Select [Apply] to reflect the new settings.  
8. Enter the user ID and passcode, and then select [OK].  
NOTE: The default user ID is "11111" and the default passcode is "x-admin".  
9. When the reboot message appears, select [Reboot Machine].  
POP3 Setup  
This page allows you to configure the POP3 settings.  
NOTE: Some settings on this page will only be available after you restart CentreWare  
Internet Services, or after the machine is switched off and on.  
1. At the CentreWare Internet Services home page for the machine, select the  
[Properties] tab.  
2. In the [Properties] frame, select the plus symbol [+] to the left of the [Connectivity]  
folder.  
3. Select the plus symbol [+] to the left of the [Protocols] folder.  
4. Select [POP3 Setup].  
5. Set up the following displayed in the frame.  
Server Information:  
• IP Address/Host Name & Port – In the first text box, enter the host name or IP  
address of the POP3 server in domain, IPv4, or IPv6 format using up to 128  
characters. Enter the port number in the second text box.  
• POP Receive Password Encryption – Select to enable APOP authentication.  
• Login Name – Enter the POP user name.  
• Password – Enter the POP user password.  
• Retype Password – Re-type the password for verification.  
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POP3 Settings:  
• Polling Interval – Enter the interval to check the POP3 server between 1 and 120  
minutes in 1 minute increments.  
6. Select [Apply] to reflect the new settings.  
7. Enter the user ID and passcode, and then select [OK].  
NOTE: The default user ID is "11111" and the default passcode is "x-admin".  
8. When the reboot message appears, select [Reboot Machine].  
HTTP  
This page allows you to configure the HTTP settings.  
NOTE: Some settings on this page will only be available after you restart CentreWare  
Internet Services, or after the machine is switched off and on.  
1. At the CentreWare Internet Services home page for the machine, select the  
[Properties] tab.  
2. In the [Properties] frame, select the plus symbol [+] to the left of the [Connectivity]  
folder.  
3. Select the plus symbol [+] to the left of the [Protocols] folder.  
4. Select [HTTP].  
5. Set up the following displayed in the frame.  
• Connection – Displays whether the protocol is enabled or disabled.  
• Physical Connection – Displays “Ethernet”. This is a display-only item.  
• Keep Alive Timeout – Displays “60 seconds”. This is a display-only item.  
• Maximum Connections – Enter the maximum number of connections between  
1 and 15.  
• Port Number – Enter the port to be used for HTTP communication.  
• Secure HTTP (SSL) – Select whether or not to enable SSL/TLS communication.  
• Secure HTTP Port Number – Enter the port number to be used for SSL/TLS  
communication.  
• Connection Time-Out – Allows you to specify the connection time-out period  
when transmission fails  
6. Select [Apply] to reflect the new settings.  
7. Enter the user ID and passcode and then select [OK].  
NOTE: The default user ID is "11111" and the default passcode is "x-admin".  
8. When the reboot message appears, select [Reboot Machine].  
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Proxy Server  
This page allows you to configure the proxy server settings for the communication  
protocols.  
NOTE: Some settings on this page will only be available after you restart CentreWare  
Internet Services, or after the machine is switched off and on.  
1. At the CentreWare Internet Services home page for the machine, select the  
[Properties] tab.  
2. In the [Properties] frame, select the plus symbol [+] to the left of the [Connectivity]  
folder.  
3. Select the plus symbol [+] to the left of the [Protocols] folder.  
4. Select [Proxy Server].  
5. Set up the following displayed in the frame.  
General:  
• Use Proxy Server – Select whether to use a proxy server.  
• Proxy Setup – Select whether to use the same proxy for all protocols or to use  
a different proxy for each protocol.  
• Address to Bypass Proxy Server – Enter an address that bypasses the proxy  
server.  
HTTP Server:  
• Server Name – Enter the HTTP server name.  
• Port Number – Enter the HTTP proxy server port number.  
• Authentication – Select whether to enable HTTP proxy server authentication.  
• Login Name – Enter the HTTP proxy server login name.  
• Password – Enter the HTTP proxy server password. Enter a password and then  
re-enter the password for confirmation.  
• Retype Password – Re-enter the password for verification.  
HTTPS Server:  
• Server Name – Enter the HTTPS proxy server name.  
• Port Number – Enter the HTTPS proxy server port number.  
• Authentication – Select whether to enable HTTPS proxy server authentication.  
• Login Name – Enter the HTTPS proxy server login name.  
• Password – Enter the HTTPS proxy server password. Enter a password and  
then re-enter the password for confirmation.  
• Retype Password – Re-enter the password for verification.  
6. Select [Apply] to reflect the new settings.  
7. Enter the user ID and passcode and then select [OK].  
NOTE: The default user ID is "11111" and the default passcode is "x-admin".  
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8. When the reboot message appears, select [Reboot Machine].  
IPP  
This page allows you to configure the IPP settings.  
NOTE: Some settings on this page will only be available after you restart CentreWare  
Internet Services, or after the machine is switched off and on.  
1. At the CentreWare Internet Services home page for the machine, select the  
[Properties] tab.  
2. In the [Properties] frame, select the plus symbol [+] to the left of the [Connectivity]  
folder.  
3. Select the plus symbol [+] to the left of the [Protocols] folder.  
4. Select [IPP].  
5. Set up the following displayed in the frame.  
• Port Number – The default IPP port number 631 will be displayed. This is a  
display-only item.  
• Add Port Number – Enter the port number.  
• TBCP Filter – Select the check box to enable TBCP Filter when processing  
PostScript data. This is only available when the optional PostScript kit is  
installed. When the transmission data includes binary data or EPS data, disable  
this feature.  
• Administrator Mode – Allows you to enable or disable the Key Operator Mode.  
• DNS – Allows you to configure whether to enable/disable DNS.  
• Connection Time-Out – Allows you to specify the connection time-out period  
when transmission fails.  
6. Select [Apply] to reflect the new settings.  
7. Enter the user ID and passcode and then select [OK].  
NOTE: The default user ID is "11111" and the default passcode is "x-admin".  
8. When the reboot message appears, select [Reboot Machine].  
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UPnP Discovery  
This page allows you to configure the UPnP settings.  
NOTE: Some settings on this page will only be available after you restart CentreWare  
Internet Services, or after the machine is switched off and on.  
1. At the CentreWare Internet Services home page for the machine, select the  
[Properties] tab.  
2. In the [Properties] frame, select the plus symbol [+] to the left of the [Connectivity]  
folder.  
3. Select the plus symbol [+] to the left of the [Protocols] folder.  
4. Select [UPnP Discovery].  
5. Set up the following option displayed in the frame.  
• Port Number – Specify the UPnP port number.  
6. Select [apply] To reflect the new setting.  
7. Enter the user ID and passcode, and then select [OK].  
NOTE: The default user ID is "11111" and the default passcode is "x-admin".  
8. When the reboot message appears, select [Reboot Machine].  
WebDAV  
This page allows you to configure the WebDAV settings.  
NOTE: Some settings on this page will only be available after you restart CentreWare  
Internet Services, or after the machine is switched off and on.  
1. At the CentreWare Internet Services home page for the machine, select the  
[Properties] tab.  
2. In the [Properties] frame, select the plus symbol [+] to the left of the [Connectivity]  
folder.  
3. Select the plus symbol [+] to the left of the [Protocols] folder.  
4. Select [WebDAV].  
5. Set up the following option displayed in the frame.  
• Port Number – Specify the port number.  
• Connection Time-Out – Allows you to specify the connection time-out period  
when transmission fails.  
6. Select [Apply] to reflect the new setting.  
7. Enter the user ID and passcode, and then select [OK].  
NOTE: The default user ID is "11111" and the default passcode is "x-admin".  
8. When the reboot message appears, select [Reboot Machine].  
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Bonjour  
This page allows you to configure the Bonjour settings.  
NOTE: Some settings on this page will only be available after you restart CentreWare  
Internet Services, or after the machine is switched off and on.  
1. At the CentreWare Internet Services home page for the machine, select the  
[Properties] tab.  
2. In the [Properties] frame, select the plus symbol [+] to the left of the [Connectivity]  
folder.  
3. Select the plus symbol [+] to the left of the [Protocols] folder.  
4. Select [Bonjour].  
5. Set up the following displayed in the frame.  
• Host Name – Enter the host name.  
• Printer Name – Enter the printer name.  
6. Select [Apply] to reflect the new settings.  
7. Enter the user ID and passcode, and then select [OK].  
NOTE: The default user ID is "11111" and the default passcode is "x-admin".  
8. When the reboot message appears, select [Reboot Machine].  
WSD  
This page allows you to configure the WSD settings.  
NOTE: Some settings on this page will only be available after you restart CentreWare  
Internet Services, or after the machine is switched off and on.  
1. At the CentreWare Internet Services home page for the machine, select the  
[Properties] tab.  
2. In the [Properties] frame, select the plus symbol [+] to the left of the [Connectivity]  
folder.  
3. Select the plus symbol [+] to the left of the [Protocols] folder.  
4. Select [WSD].  
5. Set up the following displayed in the frame.  
• Port Number - Enter the port number between 1 and 65535. Do not use the  
numbers assigned to the other ports.  
• TBCP Filter - Check to enable TBCP Filter when PostScript data is to be  
processed. This is only available when the optional PostScript Kit is installed.  
When the transmission data includes binary data or EPS data, disable this. For  
Windows, follow the Output Protocol setting in the Device Settings tab of the  
Properties screen of the print driver.  
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• Data Receive Time-Out - Enter the timeout period for receiving data from WSD  
clients between 1 and 65535 seconds in 1 second increments.  
• Notification Delivery Time-Out - Enter the timeout period for notification delivery  
to WSD clients between 1 and 60 seconds in 1 second increments.  
• Maximum TTL - Enter a value for the maximum TTL between 1 and 10. Enter  
the number of network for communicating with WSD clients through rooters.  
• Maximum Number of Subscribers - Enter the maximum number for WSD clients  
between 10 and 100.  
6. Select [Apply] to reflect the new settings.  
7. Enter the user ID and passcode, and then select [OK].  
NOTE: The default user ID is "11111" and the default passcode is "x-admin".  
8. When the reboot message appears, select [Reboot Machine].  
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Machine Software Upgrades  
To upgrade, you must first obtain the upgrade software and then install it.  
Prepare for the upgrade  
It is important to obtain the correct upgrade file for your machine. Determine the  
software version you are currently running, as follows:  
1. Open your web browser and enter http:// and the TCP/IP address of the machine  
in the Address or Location field, then press [Enter].  
2. Click the [Properties] tab.  
3. Click the [General Setup] folder.  
4. Click [Configuration].  
5. Scroll down to the Software section to see your System Software version. Write  
down the version number. Note whether whether the Controller ROM is listed as  
Controller ROM or Controller + PS ROM. This will determine which file to  
download from Xerox.com.  
6. Download the software file:  
a) Obtain the new software upgrade file (Controller ROM or Controller + PS  
ROM) for your machine from the www.xerox.com web site, or from your Xerox  
Customer Support Representative.  
b) Download the upgrade file to a local or network drive.  
You will be able to delete the file after the upgrade procedure.  
c) Extract the .bin file from the .zip archive.  
At your workstation  
1. Verify that the machine is up and running, and is not in PowerSaver mode.  
2. Open your web browser and enter the TCP/IP address of the machine in the  
Address or Location field, then press [Enter].  
3. Click the [Properties] tab.  
4. Click the [Services] folder.  
5. Click the [Machine Software] folder.  
6. In the [Machine Software] folder:  
a) Click [Upgrades]. Click or verify the Enabled check box, then click [Apply].  
b) Click [Manual Upgrade]. Click [Browse] and move through your file system to  
the new software. Click [Install Software] to install the software.  
NOTE: The Manual Upgrade link provides the ability to upgrade software  
manually, after enabling with the Upgrades link.  
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5 NetWare  
This chapter explains how to install the machine onto a NetWare network. The following  
information is provided.  
Information Checklist  
Before installing the machine onto a network, make sure that the following items are  
available or have been performed.  
Item  
By  
An existing operational NetWare network is required. These procedures Customer  
are not designed to install a NetWare network.  
NetWare versions 3.x, 4.x, 5.x or 6.x.  
Customer  
Customer  
Obtain and record the following information, if required:  
• IP address  
• Gateway address  
• Subnet mask  
• Host name  
NOTE: Only the IPv4 format is available for the addresses.  
Refer to the glossary for additional information about the Gateway  
Address and Subnet mask, if needed.  
Test the machine to make sure that it is installed fully and functioning  
correctly.  
Customer  
Customer  
Install the print driver.  
If problems arise during the machine installation, refer to the Problem Solving chapter  
for assistance.  
CAUTION: Do not connect the network cable to the machine until instructed to  
do so.  
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NetWare Environments  
System configuration  
The machine supports NetWare PServer mode in Bindery or NDS. NetWare 3.x/4.x/  
5.x/6.x is required to support Bindery. NetWare 4.11 or later is required to support NDS.  
In the PServer mode, the machine will function as a print server and print jobs from the  
print queue. The machine uses one file server user license.  
NOTE: The machine does not support RPrinter mode.  
Target computers  
The NetWare versions and NetWare client computers require the following  
environments.  
NetWare versions  
A Novell-accredited computer which can be installed with NetWare 3.x/4.x/5.x/6.x.  
NetWare client computers  
A Novell-accredited computer which can run Windows 95, Windows 98, Windows ME,  
Windows NT 4.0, Windows 2000, Windows XP or Windows Server 2003.  
NOTE: When using the LPD port by Novell Distributed Print Services (NDPS), activate  
the LPD port on the machine and set the IP address.  
IPX/SPX frame types  
The machine supports the following Ethernet interfaces.  
• 10Base-T (Twisted Pair Cable)  
• 100Base-TX (Twisted Pair Cable)  
The machine supports the following frame types.  
• Ethernet II specification  
• IEEE802.3 specification  
• IEEE802.3/802.2 specification  
• IEEE802.3/802.2/SNAP specification  
The machine will send out packets of each frame type on the connected network. It will  
automatically use the frame type which corresponds to the first response. However, if  
more than one protocol is running simultaneously on the same network, the machine  
will use the same frame type as used by the NetWare server.  
NOTE: Some network components, such as the hub may not support automatic frame  
type setup. If the data link indicator light of the port does not light up, match the IPX/  
SPX setting of the frame type of the machine, to the frame type of the file server.  
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NetWareInstallation  
NetWare Installation  
This section describes the installation procedures to use the machine in a NetWare  
environment.  
Installation Procedure  
The installation procedure is as follows.  
Network Communication Setup  
Enable the SMB protocol.  
Go to Properties->Connectivity->Port Settings.  
1. At the CentreWare Internet Services home page for the machine, select the  
[Properties] tab.  
2. In the [Properties] frame, select the plus symbol [+] to the left of the [Connectivity]  
folder.  
3. Select the plus symbol [+] to the left of the [Port Settings] folder.  
4. On the SMB line, select the Enabled box. Select [Apply].  
When using IPX:  
Set the Netware protocol to [Enabled] using the touch screen or CentreWare  
Internet Services.  
When using TCP/IP:  
Set the Netware protocol to [Enabled] using the touch screen or CentreWare  
Internet Services. Set the IP address on the control panel or CentreWare Internet  
Services.  
NetWare Setup  
Workstation Setup  
Test Print  
Network Communication Setup  
Use this procedure to set up the network communication parameters of the machine.  
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At the machine, perform these steps.  
NOTE: Keep the SNMP protocol enabled while you use the machine on the TCP/IP  
network.  
NOTE: Some of the configuration options for this protocol are only available from  
CentreWare Internet Services.  
First, enable the NetWare protocol.  
1. Connect the machine to the network.  
2. Press the <Log In/Out> button on the control panel, and then type the Key  
Operator login ID to enter the Key Operator mode.  
NOTE: The passcode may also be required depending on the machine configuration.  
3. Press the <Machine Status> button on the control panel, and then select the  
[Tools] tab on the screen.  
4. Select [System Settings].  
5. Select [Connectivity & Network Setup].  
6. Select [Port Settings].  
7. Select [NetWare], and then [Change Settings].  
8. Select [Port Status], and then [Change Settings].  
9. Select [Enabled], and then [Save].  
Next, establish TCP/IP if you use IP Address for a NetWare network.  
1. In [Connectivity & Network Setup], select [Protocol Settings].  
2. Under [TCP/IP - IP Mode], select [IPv4 Mode] or [Dual Stack].  
NOTE: [IPv6 Mode] is not available for Netware settings.  
3. Select [IP Address Resolution], and then [Change Settings].  
4. Select a method for establishing an IP address from [DHCP], [BOOTP], [RARP],  
[DHCP/Autonet], and [STATIC], and then select [Save].  
NOTE: Use the DHCP server together with the Windows Internet Name Server  
(WINS) server.  
If you selected [STATIC] in step 4, then proceed to step 5 to configure the protocol  
settings. Otherwise, proceed to step 11.  
5. Select [IPv4 - IP Address], and then [Change Settings].  
6. Use the keypad on the screen to enter the IP Address for the machine in the  
format “xxx.xxx.xxx.xxx”. Enter a value (0 to 255) into the highlighted field and  
select [Next]. The next 3 digits are highlighted. When you have finished entering  
all values, select [Save].  
7. Select [IPv4 – Subnet Mask], and then [Change Settings].  
8. Using the same method as in step 6, enter the Subnet Mask.  
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NetWareInstallation  
9. Select [IPv4 – Gateway Address], and then [Change Settings].  
NOTE: If you do not wish to set the gateway address, leave this field blank.  
10. Using the same method as in step 6, enter the Gateway Address.  
11. Select [IPv4 – IP Filter], and then [Change Settings].  
12. Select [Enabled] to filter access to the machine.  
NOTE: If you do not wish to use the IP filter feature, select [Disabled].  
NOTE: Use CentreWare Internet Services to register the IP addresses which are not  
allowed to access the machine.  
13. When you have finished establishing TCP/IP, select [Close] on the [Protocol  
Settings] screen.  
NetWare Setup  
Use PCONSOLE or NetWare Administrator (NWADMIN) to create a print queue, print  
server and printer, and assign the respective objects. For information on how to use  
PCONSOLE or NWADMIN, refer to manual which comes with NetWare.  
There are two ways to type the name: typeable (OU, O, etc.) and typeless. The user  
must use the typeable name in order for it to work.  
Example: ou=xxxx.o=yyyy.c=zzzzz  
When using in the PSERVER mode, set as follows.  
• Printer server name – Use the same device name as the target printer.  
• Printer location – Set as Auto Load.  
• Printer Type – Set as Parallel.  
• Parallel Setting – Set as Auto Load.  
For NetWare 5, only NWADMIN is available for use.  
Workstation Setup  
Install the PCL print driver on the NetWare client computer. Refer to the HTML  
document on PCL Print Driver CD-ROM.  
Test Print  
To make sure that the machine has been installed on the network correctly, submit a  
test print from each client workstation. Perform the following steps.  
1. Open a document on a client workstation.  
2. Select the machine as the printer.  
3. Print the document on the machine and verify that it prints correctly.  
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4. Make sure that the print driver is installed on every workstation that will be sending  
jobs to the machine.  
5. Repeat the test for all workstations that will be sending jobs to the machine.  
The installation process is now complete.  
If the test print fails, refer to the Problem Solving chapter for assistance.  
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6 UNIX TCP/IP  
This chapter explains how to set up the machine to operate in a UNIX TCP/IP  
environment. The UNIX Workstation Operating Systems (OS) supported are Solaris,  
SunOS, and HP-UX. The following information is provided.  
Information Checklist  
Before installing the UNIX TCP/IP features on the machine, make sure that the  
following items are available or have been performed.  
Item  
By  
An existing operational network utilizing a UNIX TCP/IP protocol is  
required. These steps are not designed to install the UNIX TCP/IP  
network.  
Customer  
SunOS 4.1x, Solaris 1.x, 2.x, 7.x, 8.x, 9.x, 10.x, HP-UX 9.x, 10.x, 11.x  
Make sure that the correct IP Address is being used for the machine.  
Make sure that the Gateway Address is set correctly.  
Customer  
Customer  
Customer  
Customer  
Make sure that the Subnet Mask (for IPv4) or Prefix (for IPv6) is set  
correctly.  
Make sure that the Host Name is set correctly.  
Customer  
Test the copy and fax features of the machine, to make sure that they are Customer  
installed fully and functioning correctly.  
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If you encounter problems during the installation of the machine, refer to the Problem  
Solving chapter for assistance.  
CAUTION: Do not connect the network cable to the machine until instructed to  
do so.  
UNIX TCP/IP Environments  
System configuration  
The machine uses the Line Printer Daemon Protocol (LPD) that supports TCP/IP as the  
transport protocol. With the LPD, use the machine as a UNIX network printer.  
The LPD supports spool mode, this is where print jobs from clients are spooled once  
before output. It also supports non-spool mode, this is where print jobs are output  
sequentially, without spooling.  
Target computers  
The target computers are as follows.  
• Workstation or personal computer with RFC 1179 Line Printer Daemon Protocol  
Interface  
The LPD is available on the following interfaces:  
• Ethernet 100Base-TX  
• Ethernet 10Base-T  
The applicable frame types conform to Ethernet II (Ethernet interface).  
UNIX TCP/IP Installation  
This section explains how to install the machine in a UNIX TCP/IP environment.  
Installation Procedure  
There are three stages.  
Network Communication Setup  
The machine needs to be set up and configured for TCP/IP.  
Workstation Setup  
The workstation OS needs to be configured for the machine.  
Test Print  
A print job should be submitted to make sure that the machine has been installed and  
configured correctly.  
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Network Communication Setup  
Use this procedure to set up the network communication parameters of the machine.  
NOTE: Keep the SNMP port enabled while you use the machine on the TCP/IP  
network.  
NOTE: Some of the configuration options for this protocol are only available from the  
CentreWare Internet Services.  
Follow the steps below to establish TCP/IP.  
1. Connect the machine to the network.  
2. Press the <Log In/Out> button on the control panel, and then type the Key  
Operator login ID to enter the Key Operator mode.  
NOTE: The passcode may also be required depending on the machine configuration.  
3. Press the <Machine Status> button on the control panel, and then select the  
[Tools] tab on the screen.  
4. Select [System Settings].  
5. Select [Connectivity & Network Setup].  
6. Select [Protocol Settings].  
7. Under [TCP/IP - IP Mode], select [IPv4 Mode], [IPv6 Mode], or [Dual Stack].  
When [IPv4 Mode] or [Dual Stack] is selected  
8. Select [IP Address Resolution], and then [Change Settings].  
9. Select a method for establishing an IP address from [DHCP], [BOOTP], [RARP],  
[DHCP/Autonet], and [STATIC], and then select [Save].  
NOTE: Use the DHCP server together with the Windows Internet Name Server  
(WINS) server.  
If you selected [STATIC] in step 9, then proceed to step 10 to configure the protocol  
settings. Otherwise, proceed to step 16.  
10. Select [IPv4 - IP Address], and then [Change Settings].  
11. Use the keypad on the screen to enter the IP Address for the machine in the  
format “xxx.xxx.xxx.xxx”. When you have finished entering all values, select  
[Save].  
12. Select [IPv4 – Subnet Mask], and then [Change Settings].  
13. Using the same method as in step 11, enter the Subnet Mask.  
14. Select [IPv4 – Gateway Address], and then [Change Settings].  
NOTE: If you do not wish to set the gateway address, leave this field blank.  
15. Using the same method as in step 11, enter the Gateway Address.  
16. Select [IPv4 – IP Filter], and then [Change Settings].  
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17. Select [Enabled] to filter access to the machine.  
NOTE: If you do not wish to use the IP filter feature, select [Disabled].  
NOTE: Use CentreWare Internet Services to register the IP addresses which are not  
allowed to access the machine.  
18. When you have finished establishing TCP/IP, select [Close] on the [Protocol  
Settings] screen.  
When [IPv6 Mode] or [Dual Stack] is selected  
8. Set [IPv6 Address Manual Configuration].  
NOTE: Select [Enabled] when the machine is connected to a network on which IPv6  
stateless address autoconfiguration is disabled, or when you want to set a static IPv6  
address.  
If you selected [Enabled] in step 8, proceed to step 9. Otherwise, proceed to step 15.  
9. Select [IPv6 – Manual IP Address Setup], and then [Change Settings].  
10. Use the keypad on the screen to enter the IP Address for the machine in the  
format “xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx”. Select [Save].  
11. Select [Manually Configured IPv6 Prefix], and then [Change Settings].  
12. Set the IP address prefix, and then select [Save].  
13. Select [IPv6 – Manual Gateway Setup], and then [Change Settings].  
14. Using the same method as in step 10, set the gateway address.  
15. Select [IPv6 – IP Filter], and then select [Enabled] or [Disabled].  
NOTE: If you do not wish to use the IP filter feature, select [Disabled].  
NOTE: Use CentreWare Internet Services to register the IP addresses which are not  
allowed to access the machine.  
16. When you have finished establishing TCP/IP, select [Close] on the [Protocol  
Settings] screen.  
Workstation Setup  
This section explains how to set up Solaris, SunOS, and HP-UX workstations. Refer to  
the relevant instructions below.  
Print language/mode/logical printer  
A printer name for the logical printer should correspond to the print language/mode to  
be used for printing, or to the Logical Printer Number which was registered through  
CentreWare Internet Services.  
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Printer Name  
Print Language/Mode/Logical Printer  
PS*  
PostScript  
PSASC/PSA*  
PSBIN/PSB*  
PCL  
PostScript  
PostScript  
PCL  
LP  
Print language specified on the touch screen of the machine.  
DUMP/DMP  
AUTO/ATO  
TIFF/TIF  
TIFF%n  
Dump mode  
Auto detection mode  
TIFF direct print  
TIFF (%n: Logical Printer Number 1 to 20 which were  
registered through CentreWare Internet Services.)  
PS%n*  
PostScript (%n: Logical Printer Number 1 to 10 which were  
registered through CentreWare Internet Services.)  
*: Requires PostScript Option Kit  
You can also add output parameters to the above printer name. The parameters are  
the same as those for -C option. Insert “_” between the printer name and output  
parameter, for example “PS_A4”.  
NOTE: If specifying a different printer name, the print language or mode specified on  
the touch screen of the machine is used.  
NOTE: When setting print languages/modes from the same workstation to a single  
printer, it is recommended to set one kind of each. If two or more kinds of languages/  
modes are set, the workstation may display the same job number for some queues  
(lpq).  
NOTE: To print an ASCII-format PostScript file, specify PSASC for data processing  
with TBCP enabled.  
NOTE: To print a binary-format PostScript file, specify PSBIN for data processing with  
TBCP disabled.  
NOTE: When specifying PS, the machine functions as if PSBIN is specified.  
NOTE: You cannot use -C option when specifying the printer name with the output  
parameter.  
NOTE: For details about -C option, refer to -C Option on page 98.  
NOTE: Lowercase characters can also be used for a printer name.  
NOTE: Up to 64 characters can be used for a printer name.  
NOTE: Output parameters in the print data take priority over the printer name.  
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Solaris  
Follow the steps below to set up a Solaris workstation to communicate with the  
machine.  
1. Log in as root at a client workstation.  
2. Use the Solaris ADMINTOOL to add the machine to the system host files.  
NOTE: Refer to the Solaris documentation for instructions on using the ADMINTOOL.  
1) Select [Browse].  
2) Select [Printers].  
3) Select [Edit].  
4) Select [Add].  
5) Select [Local Printer].  
6) Enter the [Host Name] in the Printer Name field and then select [OK].  
7) Select [File].  
8) Select [Exit].  
3. Verify connectivity to the machine, by using a UNIX command such as ping, as  
shown in the following example:  
ping PrinterName  
PrinterName is alive  
NOTE: The remote queue name must be set to lp to spool jobs to the machine.  
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SunOS  
Follow the steps below to set up a SunOS workstation to communicate with the  
machine.  
1. Log in at a client workstation as root and add the machine to the /etc/hosts file.  
For example:  
IP address [tab] PrinterName  
NOTE: If an NIS server is running on the same segment of the network as the  
machine, log in at the NIS server as root and add the machine to the master hosts file.  
For example:  
IP address [tab] PrinterName  
2. Verify connectivity to the machine, by using a UNIX command such as ping, as  
shown in the following example:  
ping PrinterName  
PrinterName is alive  
3. Edit the /etc/printcap file to contain an entry for the machine queue using the  
following example:  
PrinterName:\  
:lp=:\  
:rm=PrinterName:\  
:mx#0:\  
:sd=/var/spool/lpd/PrinterName:\  
:lf=/var/spool/lpd/PrinterName/log:  
1) PrinterNameis the local client name of the machine.  
2) lp= is the local device name for the printer output. For remote printers, this  
parameter must be set to nothing.  
NOTE: The recommended remote queue name is lp. That queue name will work with  
the machine.  
3) rm= is the remote device. This is the IP hostname for the machine in the local  
client. The remote printer name defaults to lp, the default printer.  
4) mx#0 is the indicator that there is no limit on the document size.  
5) sd= is the path of the queue for the machine.  
6) lf= is the error log file name.  
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4. The machine can be designated as the location of the default print queue. It will  
then be unnecessary to include the PrinterName in the lpr command line.  
1) To designate the machine for the default print queue, add the following to the  
/etc/printcap file. This is in addition to the information entered in the previous  
step:  
lp PrinterName:\  
:lp=:\  
:rm=PrinterName:\  
:mx#0:\  
:sd-/var/spool/lpd/PrinterName:  
5. Create the spool directory identified in the printcap file and set the access  
attributes, as shown in the example below. The spool directory should be located  
on a disk partition large enough to hold copies of documents that will be  
submitted.  
cd /var / spool / lpd  
mkdir PrinterName  
chmod 744 PrinterName  
HP-UX  
Follow the steps below to set up an HP-UX workstation to communicate with the  
machine.  
1. Log in as root at a client and add the machine to the /etc/hosts file. For example:  
Ip address [tab] PrinterName  
2. Verify connectivity to the machine, by using a UNIX command such as ping from a  
terminal command window, as shown in the following example:  
ping PrinterName  
NOTE: Select CTRL+C to cancel the ping command.  
3. There are two methods to install the machine on an HP-UX workstation. Choose  
the method that will be used to complete the installation and refer to the  
appropriate page:  
Using the Command Window TTY Method  
Follow the steps below to use the command window to manually enter command  
strings.  
1. Open a command window on the desktop. From the command prompt (#), enter  
the information below. Remember that UNIX commands are case-sensitive.  
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1) Type suto access the superuser mode.  
2) Type shto run the Bourne shell.  
3) Type lpshutto stop the print service.  
4) Type the following command on one line:  
lpadmin -pqueuename -v/dev/null -mrmodel -ocmrcmodel-  
osmrsmodel -ob3 -orc -ormhostname -orplp  
NOTE: The queuename is the name of the print queue being created. The hostname  
is the PrinterNamefor the machine from the etc/hosts file.  
The remote queue name must be set to lpto spool jobs to the machine. This is set by  
the -orplpcommand.  
2. Type lpschedto start the print service.  
3. Type enable queuenameto enable the queue to print to the machine.  
4. Type accept queuenameto enable the queue to start accepting jobs from the  
HP-UX workstation.  
NOTE: The queuename is the name of the print queue that has been created.  
5. Type exitto exit the Bourne shell.  
6. Type exitto exit superuser mode.  
7. Type exitto close the command window.  
8. Continue with Test Print on page 92.  
Using the System Administrator Manager (SAM) GUI Method  
Follow the steps below to use the HP System Administrator Manager (SAM) GUI  
(Graphical User Interface).  
NOTE: Refer to the HP-UX documentation for additional information on using the  
System Administrator Manager (SAM).  
1. Start the SAM application.  
2. Select the [Printers and Plotters] icon.  
3. Select [Actions] from the Menu Bar.  
4. Select [Add Remote Printer/Plotter] form the pull-down menu.  
5. Enter the following information into the form displayed in the [Add Remote Printer/  
Plotter] dialog box:  
1) Printer Name  
2) Remote System Name  
3) For the Remote Printer Name, enter “lp”.  
NOTE: The Printer Name is the name of the print queue being created. The Remote  
System Name is the PrinterName for the machine from the etc/hosts file.  
The Remote Printer Name must be set to lp to spool jobs to the machine.  
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4) Enable Remote Printer on a BSD system by selecting the check box.  
5) Make sure that the [Remote Cancel Model] is set correctly,  
6) Make sure that the [Remote Status Model] is set correctly.  
7) Make sure that the [Default Request Priority] is set correctly.  
8) Make sure that the [Allow Anyone to Cancel a Request] check box is set  
correctly.  
9) Make sure that the [Make This Printer the Default Destination] check box is set  
correctly.  
6. Select [OK].  
7. Read and respond to any displayed system messages.  
8. Continue with Test Print on page 92.  
Test Print  
To make sure that the machine has been installed on the UNIX TCP/IP network  
correctly, a test print should be submitted from each client workstation. Perform the  
following steps.  
1. Start the Open Windows application.  
2. Send a test print to the machine.  
3. Repeat the procedure for all workstations that will be sending jobs to the machine.  
The UNIX TCP/IP installation is now complete.  
If the test print fails, refer to the Problem Solving chapter for assistance.  
Printing  
Solaris/HP-UX  
This section describes printing from workstations running Solaris or HP-UX. Refer to  
the manuals supplied with the workstation for full details.  
Print (lp)  
The lp command is used for printing.  
Command format  
lp [-d printer name] [-n number of copies] File name  
Command options  
The following command options are available.  
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Printing  
• -d printer name  
Specify the printer name registered by the lpadmin command as the -d option. If this  
option is omitted, the default printer lp will be used.  
• -n number of copies  
This option specifies the number of copies. If one lp command is issued to print multiple  
files, the number of copies specified will apply to all the files. However, this is only  
effective when the machine is in the spool mode. In the non-spool mode, the client must  
be a Windows NT machine to use this option.  
NOTE: Some options which are not listed here (e.g. -m option) and which are not  
processed by the workstation sending the print instructions, will not be valid.  
NOTE: In the spool mode, up to 32 files can be printed by one lp command. Any files  
specified after the 32nd file will be ignored.  
Example  
To print a file named file1 to a printer named fxPS, enter the following command:  
%lp -dfxPS file1  
To output three copies of file1 and then three copies of file 2 to fxPS, enter the following  
command:  
%lp -dfxPS -n3 file1 file2  
Delete (cancel)  
The cancel command is used to delete print data.  
Command format  
cancel [printer name] [job number]  
Command options  
The following command options are available.  
• Printer name  
This option specifies the printer name. The cancel command can be effectively used  
with the combined use of -a, -e and -u as shown below. This option is only valid in the  
spool mode.  
-a  
Deletes all the print data belonging to the user issuing the command,  
from the specified printer.  
-e  
Deletes all the print data from the specified printer.  
-u user name Deletes all the print data belonging to the specified user, from the  
specified printer.  
• job number  
This option specifies the job number of the print data to be deleted. These numbers can  
be checked by issuing an lpstat command.  
This option is only valid in the spool mode.  
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NOTE: Print data which consists of multiple files sent in one print instruction cannot be  
deleted file by file. All the files will be deleted together.  
NOTE: This command is invalid if no options are specified, or if there is no print data  
which matches the option.  
NOTE: You can only delete print data from the same workstation used to send the  
print data. You cannot delete print data sent by other workstations.  
NOTE: When a command to delete print data is received, the file will be deleted even  
if it is in the process of being printed. Any unprinted data will be cancelled after the file  
has been deleted.  
Example  
To delete the print data from printer fxPS for job number 27, enter the following  
command.  
%cancel fxPS-27  
To delete all the print data from printer fxPS, enter the following command.  
%cancel fxPS -e  
SunOS  
This section describes printing from a workstation running SunOS. See the manuals  
supplied with the workstation for full details.  
Print (lpr)  
The lpr command is used to print.  
Command format  
/usr/ucb/lpr [-P printer name] [-# number of copies]  
[-C parameter] File name  
Command options  
The following command options are available.  
• -P printer name  
This option specifies the printer name registered at /etc/printcap. If this option is  
omitted, print data will be output to the default printer lp.  
• -# number of copies  
This option specifies the number of copies. If one lpr command is issued to print  
multiple files, the number of copies specified by this option will apply to all the files.  
This option is only valid in the spool mode.  
• -C parameter  
To print from the machine using the PostScript language, use the -C option to specify  
the form of output.  
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Printing  
This option is valid in the spool mode. In the non-spool mode, the client must be a  
Windows NT machine to use this option.  
NOTE: If the PostScript logical printer and the -C option are configured simultaneously  
using CentreWare Internet Services, some functions may not work as expected.  
Also, when specifying the PostScript logical printer as a default printer on UNIX, it is  
recommended not to use the -C option by lpr. Refer to the -C option of the lpr  
command.  
NOTE: Some options which are not listed here (e.g. -m option) and which are not  
processed by the workstation sending the print instructions, will not be valid.  
NOTE: In the spool mode, up to 32 files can be specified in one lpr command. Any  
files specified after the 32nd file will be ignored.  
Example  
To print a file named file1 to a printer named fxPS, enter the following command:  
%lpr -PfxPS file1  
To print three copies of file1 and three copies of file 2 to fxPS, enter the following:  
%lpr -PfxPS -#3 file1 file2  
To print a file named file1 to a printer named fxPS as an A4-sized (210 × 297 mm/  
8.3 ×11.7 inches) duplex job, enter the following command:  
%lpr -PfxPS -C,DUP,A4 file1  
Delete (lprm)  
The lprm command is used to delete print data.  
Command format  
/usr/ucb/lprm [-P printer name] job number  
Command options  
The following command options are available.  
• -P printer name  
This option specifies the printer name registered with /etc/printcap. If this option is  
omitted, the default printer lp will be used.  
• job number  
This option specifies the job number of the print data to be deleted. A job number is a  
serial number between 1 and 999 determined by the workstation. These numbers can  
be checked by issuing an lpq command.  
Instead of a job number, you can specify a user name or “-”.  
This option is invalid in the non-spool mode.  
User name is only valid when you log-in as a superuser. When this option is taken,  
all the print data you specify will be deleted.  
This option is invalid in the non-spool mode.  
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-  
You can delete all your print data by specifying this option. If this option is issued by  
a superuser, all the print data received by the machine can be deleted.  
This option is invalid in the non-spool mode.  
NOTE: Print data which consist of multiple files sent in one print instruction cannot be  
deleted file by file. All the files will be deleted together.  
NOTE: This command is invalid if no options are specified, or if there is no print data  
which matches the option.  
NOTE: You can only delete print data from the same workstation used to send the  
print data. You cannot delete print data sent by other workstations.  
NOTE: When a command to delete print data is received, the file will be deleted even  
if it is in the process of being printed. Any unprinted data will be cancelled after the file  
has been deleted.  
Example  
To delete the print data from printer fxPS for job number 351, enter the following  
command:  
%lprm -PfxPS 351  
Printer Status  
Solaris/HP-UX  
The lpstat command is used to inquire about the status of the machine.  
NOTE: In the non-spool mode, this function is available to Windows NT clients but not  
to HP-UX/Solaris clients.  
Command format  
lpstat [option]  
Command options  
The following command options are available.  
If no option is specified, all the print data-related information will be displayed.  
The sequence of the options does not affect the outcome.  
To use more than one argument at the same time, separate them by commas and  
enclose all the arguments with “ ”.  
E.g. %lpstat -u “user1,user2,user3”  
• -o [printer name]  
This option displays the print data for the specified printer.  
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PrinterStatus  
• -t  
This option displays all the information.  
• -u [user name]  
This option displays information about print data received from specified users.  
• -v [printer name]  
This option displays the printer name and the path name for the machine. The printer  
name is specified in the argument.  
NOTE: Long file names will be truncated.  
NOTE: Information for a maximum of 64 print instructions can be displayed.  
NOTE: If two or more types of print languages/modes are set up on a single  
workstation, identical job numbers may be displayed when an inquiry command  
(lpstat) is issued.  
Example  
To inquire about the print data received by a printer named fxPS, enter the following  
command:  
%lpstat -ofxPS  
SunOS  
The lpq command is used to inquire about the status of the machine.  
NOTE: In the non-spool mode, this function is available to Windows NT clients but not  
to SunOS clients.  
Command format  
/usr/ucb/lpq [-P printer name] [-l] [user name]  
[+interval]  
Command options  
The following command options are available.  
• -P printer name  
This option specifies the printer name registered at /etc/printcap. If this option is  
omitted, the default printer lp will be used.  
• -l  
This option displays information about the workstation which is sending the print  
instruction in long format.  
• User name  
This option displays information about print data received from a specified user.  
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• +interval  
This option is used to specify the inquiry interval period for the duration of printing, until  
all the data received has been printed. The interval is set up in seconds.  
The screen of the client is refreshed each time the information is returned.  
NOTE: Long file names will be truncated.  
NOTE: Information for a maximum of 64 print instructions can be displayed.  
NOTE: If two or more types of print languages/modes are set up on a single  
workstation, identical job numbers may be displayed when an inquiry command (lpq)  
is issued.  
Examples  
• To inquire about the print data received by a printer named fxPS, enter the following  
command:  
%lpq -PfxPS  
• To display a printer named fxPS in long format, enter the following command:  
%lpq -PfxPS -l  
-C Option  
On SunOS, the -C option can be used to specify the print format if the machine prints  
with the PostScript language in spool mode.  
This section explains the functions which can be specified and printing operations  
which will be affected using the -C option.  
NOTE: When the PostScript logical printer that was configured using CentreWare  
Internet Services and the -C option have been specified simultaneously, some of the  
actions cannot be guaranteed to work. Also, when specifying the PostScript logical  
printer as a default printer on UNIX, it is recommended not to use the -C option.  
Function  
The following items can be set up using the -C option.  
Selecting a paper tray  
When selecting a paper tray, specify either a paper size or a tray. If the paper size is  
specified, the machine automatically searches and selects the tray.  
The following parameters can be specified.  
Parameter  
Description  
INTRAY1/intray1  
INTRAY2/intray2  
Selects Tray 1.  
Selects Tray 2.  
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-COption  
Parameter  
Description  
INTRAY3/intray3  
Selects Tray 3.  
Selects Tray 4.  
INTRAY4/intray4  
INTRAY5/intray5  
INMF/inmf  
Selects Tray 5 (manual feed).  
Selects Tray 5 (manual feed).  
A3/a3  
Selects the tray which has A3 (297 × 420 mm/11.7 × 16.5  
inches) paper loaded.  
B4/b4  
Selects the tray which has B4 (257 × 364 mm/10.1 × 14.3  
inches) paper loaded.  
A4/a4  
Selects the tray which has A4 (210 × 297 mm/8.3 × 11.7  
inches) paper loaded.  
B5/b5  
Selects the tray which has B5 (182 × 257 mm/7.2 × 10.1  
inches) paper loaded.  
A5/a5  
Selects the tray which has A5 (148 × 210 mm/5.8 × 8.3  
inches) paper loaded.  
LETTER/letter  
LEGAL/legal  
INHC/inhc  
Selects the tray which has letter size (216 × 279 mm/8.5 ×  
11.0 inches) paper loaded.  
Selects the tray which has legal size (216 × 356 mm/8.5 ×  
14.0 inches) paper loaded.  
Selects High Capacity Tray.  
NOTE: If several parameters are specified in the first lpr command, data may not be  
printed correctly.  
NOTE: The system default is used if no tray number is specified, or a specified tray or  
specified size of paper is not loaded.  
NOTE: This option is for specifying paper size only. Paper is selected but the  
document size is not resized to fit the actual paper size.  
NOTE: If the print data specifies a paper tray, those specifications take priority over  
any -C option.  
NOTE: If an invalid combination is specified, the machine may not operate correctly.  
NOTE: For some print languages, the specification may be invalid.  
Selecting a paper output tray  
The following parameters can be specified.  
Parameter  
Description  
STACKER%n/stacker%n  
Delivers prints to a finisher tray. (%n: bin number 1)  
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Selecting a paper type  
The following parameters can be specified.  
Parameter  
Description  
PTS/pts  
PT1/pt1  
POH/poh  
PTP/ptp  
PRC/prc  
Selects plain paper.  
Selects thick paper 1.  
Selects transparency.  
Selects tracing paper.  
Selects recycled paper.  
Specifying double-sided printing  
The following parameters can be specified.  
Parameter  
Description  
DUP/dup  
Double-sided printing as follows:  
A B  
TUMBLE/tumble  
SIMP/simp  
Double-sided printing as follows:  
A B  
C D  
Single-sided printing  
NOTE: If several parameters are specified in an lpr command, data may not print  
correctly.  
NOTE: The system default is used if no parameter is specified.  
NOTE: If the print data specifies double-sided or single-sided printing, those  
specifications take priority over any -C option.  
Specifying paper size and double-sided printing  
Select a paper size and a binding option. The following parameters can be specified:  
Parameter  
Description  
A3D/a3d  
A3T/a3t  
A4D/a4d  
Double-sided printing on A3 (297 × 420 mm/11.7 × 16.5  
inches) paper and long-edge binding  
Double-sided printing on A3 (297 × 420 mm/11.7 × 16.5  
inches) paper and short-edge binding  
Double-sided printing on A4 (210 × 297 mm/8.3 × 11.7  
inches) paper and long-edge binding  
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Parameter  
Description  
A4T/a4t  
B4D/b4d  
B4T/b4t  
A5D/a5d  
A5T/a5t  
B5D/b5d  
B5T/b5t  
Double-sided printing on A4 (210 × 297 mm/8.3 × 11.7  
inches) paper and short-edge binding  
Double-sided printing on B4 (257 × 364 mm/10.1 × 14.3  
inches) paper and long-edge binding  
Double-sided printing on B4 (257 × 364 mm/10.1 × 14.3  
inches) paper and short-edge binding  
Double-sided printing on A5 (148 × 210 mm/5.8 × 8.3  
inches) paper and long-edge binding  
Double-sided printing on A5 (148 × 210 mm/5.8 × 8.3  
inches) paper and short-edge binding  
Double-sided printing on B5 (182 × 257 mm/7.2 × 10.1  
inches) paper and long-edge binding  
Double-sided printing on B5 (182 × 257 mm/7.2 × 10.1  
inches) paper and short-edge binding  
NOTE: If several parameters are specified in an lpr command, data may not print  
correctly.  
NOTE: The system default is used if no parameter is specified.  
NOTE: If the print data specifies double-sided or single-sided printing, those  
specifications take priority over any -C option.  
Specifying collation  
The following parameter can be specified.  
Parameter  
Description  
COLLATE/collate  
Sorts prints electronically.  
NOTE: For some print languages, the collation parameter may be invalid.  
Specifying color and print modes  
The following color and print mode parameters can be specified.  
Parameter  
Description  
GC/gc  
GB/gb  
Selects monochrome for color mode and quality priority for print mode.  
Selects monochrome for color mode and speed priority for print mode.  
NOTE: If several parameters are specified in the first lpr command, data may not print.  
NOTE: For some print languages, the color parameter may be invalid.  
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NOTE: The system default is used if no parameter is specified.  
Specifying stapling  
The following parameters can be specified for stapling.  
Parameter  
Description  
STAPLETL  
Places one staple in the upper left corner of the prints.  
Places two staples at the top of the prints.  
STAPLETD  
STAPLETR  
STAPLELD  
STAPLERD  
STAPLEBL  
STAPLEBD  
STAPLEBR  
Places one staple in the upper right corner of the prints.  
Places two staples on the left side of the prints.  
Places two staples on the right side of the prints.  
Places one staple in the lower left corner of the prints.  
Places two staples at the bottom of the prints.  
Places one staple in the lower right corner of the prints.  
NOTE: If several parameters are specified in the first lpr command, data may not print.  
NOTE: For some print languages, the stapling parameter may be invalid.  
Printing  
To specify the output format of printing, enter the following command:  
-C,[parameter],[parameter]  
Enter a “,” (comma) after -C followed by the parameters which specify the output  
format. To specify multiple parameters, separate them with “,”.  
For example, to print a file named “file1”, two-sided on A4 (210 × 297 mm/8.3 × 11.7  
inches) on printer fxPS, enter the following command:  
%lpr -PfxPS -C,DUP,A4 file1  
NOTE: If the parameter string of the -C option exceeds 64 characters, the operation  
may not function correctly.  
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7 EtherTalk  
This chapter explains how to set up the machine to operate on an EtherTalk network.  
The following information is provided.  
Information Checklist  
Before installing EtherTalk on the machine, make sure that the following items are  
available or have been performed.  
Item  
By  
An existing operational EtherTalk network with Macintosh workstations  
equipped with Ethernet network interface cards is required. These  
procedures are not designed to install an EtherTalk network.  
Customer  
Macintosh System versions 7.5 or later, 8.x, 9.x, or Mac OS X 10.x  
Customer  
Customer  
Test the machine to make sure that it is installed fully and functioning  
correctly.  
Install the Adobe PS print driver, or PPD (optional).  
Customer  
If problems are encountered during the machine installation, refer to the Problem  
Solving chapter for assistance.  
CAUTION: Do not connect the network cable to the machine until instructed to  
do so.  
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EtherTalk Environments  
System configuration  
As the machine supports EtherTalk protocol, you can print from Macintosh.  
NOTE: You will need the optional PostScript Kit to use EtherTalk for printing.  
Target computers  
The machine supports a Macintosh or Power Macintosh with the following OS:  
• Mac OS 7.5 or later, 8.x, 9.x, or Mac OS X 10.x  
EtherTalk Installation  
This section describes the installation procedure for using the machine in an EtherTalk  
environment.  
Installation Procedure  
There are three stages required to install the machine on an EtherTalk network.  
Network Communication Setup  
This requires the machine to be set up for EtherTalk.  
Workstation Setup  
Install the print driver (Adobe PS) for Macintosh.  
Test Print  
A test print should be submitted to make sure that the machine has been installed and  
configured correctly.  
Network Communication Setup  
This procedure is used to set up the network communication parameters of the  
machine.  
At the machine, perform these steps.  
NOTE: Keep the SNMP port enabled while you use the machine on the TCP/IP  
network.  
NOTE: Some of the configuration options for this protocol are only available from  
CentreWare Internet Services.  
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EtherTalkInstallation  
Initially, boot the EtherTalk port.  
1. Connect the machine to the network.  
2. Press the <Log In/Out> button on the control panel, and then type the Key  
Operator login ID to enter the Key Operator mode.  
NOTE: The passcode may also be required depending on the machine configuration.  
3. Press the <Machine Status> button on the control panel, and then select the  
[Tools] tab on the screen.  
4. Select [System Settings].  
5. Select [Connectivity & Network Setup].  
6. Select [Port Settings].  
7. Select [EtherTalk], and then [Change Settings].  
8. Select [Port Status] and then [Change Settings].  
9. Select [Enabled], and then [Save].  
Workstation Setup  
Install the print driver (Adobe PS) for Macintosh. Install the screen font if necessary.  
Refer to the PostScript User Guide.  
Test Print  
To make sure that the machine has been installed on the network correctly a test print  
should be submitted from each client workstation. Perform the following steps.  
1. Open a sample document on a client workstation.  
2. Select the machine using the Chooser (Mac OS 9.2) or the Print Center (Mac OS  
X 10.x).  
3. Print the document on the machine and verify that it prints correctly.  
4. Make sure that the driver is installed on every workstation that will be sending jobs  
to the machine.  
5. Repeat the test for all workstations that will be sending jobs to the machine.  
The installation process is now complete.  
If the test print fails, refer to the Problem Solving chapter for assistance.  
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8 Microsoft Networking  
This chapter explains how to set up the machine to operate on a Microsoft network. The  
following information is provided.  
Information Checklist  
Before starting the Microsoft networking installation procedures, make sure that the  
following items are available or have been performed.  
Item  
By  
An existing operational Microsoft network is required. These procedures Customer  
are not designed to install a Microsoft network.  
Obtain and record the following information, if required:  
• IP address  
Customer  
• Gateway address  
• Subnet mask (for IPv4) / Prefix (for IPv6)  
• Host name  
Refer to the Glossary for additional information about the Gateway  
Address and Subnet mask, if needed.  
Test the machine to make sure that it is installed fully and functioning  
correctly.  
Customer  
Customer  
Install the print driver.  
If problems are encountered during the installation, refer to the Problem Solving  
chapter for assistance.  
CAUTION: Do not connect the network cable to the machine until instructed to  
do so.  
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8 Microsoft Networking  
SMB Environments  
Server Message Block (SMB) is a protocol for sharing files or printers on Windows OS.  
This section explains the installation procedure for connecting a printer to a Windows  
network through SMB.  
System configuration  
As the machine supports SMB protocol, you can send print data directly to the machine  
on the same network without going through the server.  
You can use TCP/IP. You will need to set up the IP address on the machine and the  
computer using TCP/IP.  
NOTE: You can make SMB settings through CentreWare Internet Services.  
Target computers  
The following computers support printing through SMB.  
Connection  
OS  
Protocol  
Windows network  
Windows 2000  
Windows XP  
TCP/IP  
TCP/IP  
Windows Server 2003  
Windows Vista  
NOTE: NetBEUI is not recommended by Microsoft to be used as a protocol in new  
networks. It is recommended that this protocol is only used in small networks where  
existing legacy clients require it.  
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SMBInstallation  
SMB Installation  
This section describes the installation procedure for using the machine on an SMB  
network.  
Installation Procedure  
The installation procedure is as follows.  
Network Communication Setup  
Enable the SMB port.  
• If using TCP/IP, set the SMB port to [Enabled] using the touch screen or CentreWare  
Internet Services. Set the IP address on the control panel or CentreWare Internet  
Services.  
Workstation Setup  
Install the print driver on the computer.  
Test Print  
A print job should be submitted to make sure that the machine has been installed and  
configured correctly.  
Network Communication Setup  
This procedure is used to set up the network communication parameters of the  
machine.  
At the machine, perform these steps.  
NOTE: Keep the SNMP port enabled while you use the machine on the TCP/IP  
network.  
NOTE: Some of the configuration options for this protocol are only available from the  
CentreWare Internet Services.  
Initially, boot the SMB port.  
1. Connect the machine to the network.  
2. Press the <Log In/Out> button on the control panel, and then type the Key  
Operator login ID to enter the Key Operator mode.  
NOTE: The passcode may also be required depending on the machine configuration.  
3. Press the <Machine Status> button on the control panel, and then select the  
[Tools] tab on the screen.  
4. Select [System Settings].  
5. Select [Connectivity & Network Setup].  
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6. Select [Port Settings].  
7. Select [SMB], and then [Change Settings].  
8. Select [Port Status] and [Change Settings].  
9. Select [Enabled], and then [Save].  
Next, establish TCP/IP if you use an IP address for your network environment.  
1. In [Connectivity & Network Setup], select [Protocol Settings].  
2. Select [Protocol Settings].  
3. Under [TCP/IP - IP Mode], select [IPv4 Mode], [IPv6 Mode], or [Dual Stack].  
When [IPv4 Mode] or [Dual Stack] is selected  
4. Select [IP Address Resolution], and then [Change Settings].  
5. Select a method for establishing an IP address from [DHCP], [BOOTP], [RARP],  
[DHCP/Autonet], and [STATIC], and then select [Save].  
NOTE: Use the DHCP server together with the Windows Internet Name Server  
(WINS) server.  
If you selected [STATIC] in step 5, then proceed to step 6 to configure the protocol  
settings. Otherwise, proceed to step 12.  
6. Select [IPv4 - IP Address], and then [Change Settings].  
7. Use the keypad on the screen to enter the IP Address for the machine in the  
format “xxx.xxx.xxx.xxx”. When you have finished entering all values, select  
[Save].  
8. Select [IPv4 – Subnet Mask], and then [Change Settings].  
9. Using the same method as in step 7, enter the Subnet Mask.  
10. Select [IPv4 – Gateway Address], and then [Change Settings].  
NOTE: If you do not wish to set the gateway address, leave this field blank.  
11. Using the same method as in step 7, enter the Gateway Address.  
12. Select [IPv4 – IP Filter], and then [Change Settings].  
13. Select [Enabled] to filter access to the machine.  
NOTE: If you do not wish to use the IP filter feature, select [Disabled].  
NOTE: Use CentreWare Internet Services to register the IP addresses which are not  
allowed to access the machine.  
14. When you have finished establishing TCP/IP, select [Close] on the [Protocol  
Settings] screen.  
When [IPv6 Mode] or [Dual Stack] is selected  
4. Set [IPv6 Address Manual Configuration].  
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SMBInstallation  
NOTE: Select [Enabled] when the machine is connected to a network on which IPv6  
stateless address autoconfiguration is disabled, or when you want to set a static IPv6  
address.  
If you selected [Enabled] in step 4, proceed to step 5. Otherwise, proceed to step 11.  
5. Select [IPv6 – Manual IP Address Setup], and then [Change Settings].  
6. Use the keypad on the screen to enter the IP Address for the machine in the  
format “xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx”. Select [Save].  
7. Select [Manually Configured IPv6 Prefix], and then [Change Settings].  
8. Set the IP address prefix, and then select [Save].  
9. Select [IPv6 – Manual Gateway Setup], and then [Change Settings].  
10. Using the same method as in step 6, set the gateway address.  
11. Select [IPv6 – IP Filter], and then select [Enabled] or [Disabled].  
NOTE: If you do not wish to use the IP filter feature, select [Disabled].  
NOTE: Use CentreWare Internet Services to register the IP addresses which are not  
allowed to access the machine.  
12. When you have finished establishing TCP/IP, select [Close] on the [Protocol  
Settings] screen.  
Workstation Setup  
Install the print driver on the NetWare client computer. Refer to the HTML document in  
PCL Print Driver CD-ROM.  
Test Print  
Make sure that the machine has been installed on the network correctly by submitting  
a test print from each client workstation. Perform the following steps.  
1. Open a document on a client workstation.  
2. Select the machine as the printer.  
3. Print the document on the machine and verify that it prints correctly.  
4. Make sure that the print driver is installed on every workstation that will be sending  
jobs to the machine.  
5. Repeat the test for all workstations that will be sending jobs to the machine.  
The installation process is now complete.  
If the test print fails, refer to the Problem Solving chapter for assistance.  
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9 TCP/IP (LPD or Port9100)  
This chapter explains how to set up the machine to print from a Windows computer  
through LPD or Port9100. The following information is provided.  
Information Checklist  
Before starting these procedures, make sure that the following items are available or  
have been performed.  
Item  
By  
An existing operational network utilizing TCP/IP is required. These  
procedures are not designed to install a network.  
Customer  
Obtain and record the following information:  
• IP address  
Customer  
• Gateway address  
• Subnet mask (for IPv4) / Prefix (for IPv6)  
• Host name  
Refer to the glossary for additional information about the Gateway  
Address and Subnet mask, if needed.  
Test the machine to make sure that it is installed fully and functioning  
correctly.  
Customer  
Customer  
Install the print driver.  
If problems are encountered during machine setup, refer to the Problem Solving  
chapter for assistance.  
CAUTION: Do not connect the network cable to the machine until instructed to  
do so.  
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TCP/IP (LPD or Port9100) Environments  
System configuration  
As the machine supports the LPD and Port9100 protocol, you can print directly from a  
Windows computer.  
When printing through Port9100, change the necessary settings on the computers.  
The transport protocol for LPD and Port9100 can be TCP/IP.  
You will also need to set up the IP address on the machine and the Windows  
computers.  
Target computers  
The following computers support printing through LPD or Port9100.  
Connection  
OS  
Protocol  
LPD port  
Windows 2000  
Windows XP  
Windows Server 2003  
Windows Vista  
TCP/IP  
TCP/IP  
Port9100  
Windows 2000  
Windows XP  
Windows Server 2003  
Windows Vista  
NOTE: The optional PostScript Kit is required when you print from Macintosh.  
TCP/IP (LPD or Port9100) Installation  
This section describes how to set up the machine to use the LPD and Port9100  
protocols.  
Installation Procedure  
There are three stages to enable printing to the machine through LPD or Port9100.  
Network Communication Setup  
Enable the following ports using the touch screen or CentreWare Internet Services.  
• Printing through LPD: LPD port  
• Printing through Port9100: Port9100 port  
Set the IP address using the touch screen.  
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Workstation Setup  
This requires the workstations in the networking environment to be configured to  
communicate with the machine.  
Test Print  
A print job should be submitted to make sure that the machine has been installed and  
configured correctly.  
Network Communication Setup  
This section describes how to set up the network communication parameters of the  
machine.  
At the machine, perform these steps.  
NOTE: Keep the SNMP port enabled while you use the machine on the TCP/IP  
network.  
NOTE: Some of the configuration options for this protocol are only available from  
CentreWare Internet Services.  
Initially, boot the LPD port or Port9100.  
1. Connect the machine to the network.  
2. Press the <Log In/Out> button on the control panel, and then type the Key  
Operator login ID to enter the Key Operator mode.  
NOTE: The passcode may also be required depending on the machine configuration.  
3. Press the <Machine Status> button on the control panel, and then select the  
[Tools] tab on the screen.  
4. Select [System Settings].  
5. Select [Connectivity & Network Setup].  
6. Select [Port Settings].  
7. If you are using the LPD port, select [LPD] and [Change Settings]. If you are using  
Port9100, select [Port9100] and [Change Settings].  
8. If you are using the LPD port, select [Port Status] and [Change Settings]. If you  
are using Port9100, select [Port Status] and [Change Settings].  
9. Select [Enabled] and [Save].  
Next, establish TCP/IP.  
1. In [Connectivity & Network Setup], select [Protocol Settings].  
2. Under [TCP/IP - IP Mode], select [IPv4 Mode], [IPv6 Mode], or [Dual Stack].  
When [IPv4 Mode] or [Dual Stack] is selected  
3. Select [IP Address Resolution], and then [Change Settings].  
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4. Select a method for establishing an IP address from [DHCP], [BOOTP], [RARP],  
[DHCP/Autonet], and [STATIC], and then select [Save].  
NOTE: Use the DHCP server together with the Windows Internet Name Server  
(WINS) server.  
If you selected [STATIC] in step 4, then proceed to step 5 to configure the protocol  
settings. Otherwise, proceed to step 11.  
5. Select [IPv4 - IP Address], and then [Change Settings].  
6. Use the keypad on the screen to enter the IP Address for the machine in the  
format “xxx.xxx.xxx.xxx”. When you have finished entering all values, select  
[Save].  
7. Select [IPv4 – Subnet Mask], and then [Change Settings].  
8. Using the same method as in step 6, enter the Subnet Mask.  
9. Select [IPv4 – Gateway Address], and then [Change Settings].  
NOTE: If you do not wish to set the gateway address, leave this field blank.  
10. Using the same method as in step 6, enter the Gateway Address.  
11. Select [IPv4 – IP Filter], and then [Change Settings].  
12. Select [Enabled] to filter access to the machine.  
NOTE: If you do not wish to use the IP filter feature, select [Disabled].  
NOTE: Use CentreWare Internet Services to register the IP addresses which are not  
allowed to access the machine.  
13. When you have finished establishing TCP/IP, select [Close] on the [Protocol  
Settings] screen.  
When [IPv6 Mode] or [Dual Stack] is selected  
3. Set [IPv6 Address Manual Configuration].  
NOTE: Select [Enabled] when the machine is connected to a network on which IPv6  
stateless address autoconfiguration is disabled, or when you want to set a static IPv6  
address.  
If you selected [Enabled] in step 3, proceed to step 4. Otherwise, proceed to step 10.  
4. Select [IPv6 – Manual IP Address Setup], and then [Change Settings].  
5. Use the keypad on the screen to enter the IP Address for the machine in the  
format “xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx”. Select [Save].  
6. Select [Manually Configured IPv6 Prefix], and then [Change Settings].  
7. Set the IP address prefix, and then select [Save].  
8. Select [IPv6 – Manual Gateway Setup], and then [Change Settings].  
9. Using the same method as in step 5, set the gateway address.  
10. Select [IPv6 – IP Filter], and then select [Enabled] or [Disabled].  
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TCP/IP (LPD or Port9100) Installation  
NOTE: If you do not wish to use the IP filter feature, select [Disabled].  
NOTE: Use CentreWare Internet Services to register the IP addresses which are not  
allowed to access the machine.  
11. When you have finished establishing TCP/IP, select [Close] on the [Protocol  
Settings] screen.  
Workstation Setup  
Install print drivers on each client workstation that will be sending print jobs to the  
machine, and map to the machine as a printer. Refer to the HTML document in PCL  
Print Driver CD-ROM or document provided with the optional PostScript Kit.  
Test Print  
To make sure that the machine has been installed on the network correctly, a test print  
should be submitted from each client workstation. Perform the following steps.  
1. Open a document on a client workstation.  
2. Select the machine as the printer to which the selected document will be sent.  
3. Print the document on the machine and verify that it prints correctly.  
4. Make sure that the driver is installed on every workstation that will be sending jobs  
to the machine.  
5. Repeat the test for all workstations that will be sending jobs to the machine.  
The installation process is now complete.  
If the test print fails, refer to the Problem Solving chapter for assistance.  
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10 USB Port  
This chapter explains how to set up the machine in a USB port environment. The  
following information is provided.  
Information Checklist  
Before starting the USB port installation procedures, make sure that the following items  
are available or have been performed.  
Item  
By  
USB Cable  
Customer  
Customer  
Test the machine to make sure that it is installed fully and functioning  
correctly.  
Install the print driver.  
Customer  
NOTE: The installation procedures will install the machine on the USB port of the host  
workstation. The procedures are not intended to connect the host workstation to other  
workstations.  
If problems are encountered during the installation of the machine, refer to the Problem  
Solving chapter for assistance.  
CAUTION: Do not connect the USB cable to the machine until instructed to do  
so.  
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USB Port Environment  
System configuration  
The machine can be connected directly to the USB port of a host workstation. A  
document file can be sent from the host workstation via the USB port to the machine  
for printing. Other workstations can be connected via a network to the host workstation.  
Each workstation has a queue that can hold a number of files.  
The document file is sent from the queue in the workstation to the queue in the host  
workstation, and then onto the queue in the machine to be printed.  
Target computers  
The following computers support printing through the USB port.  
• Windows 98SE/Windows 2000/Windows ME/Windows XP/Windows Server 2003/  
Windows Vista  
• Mac OS 8.6 through 9.2.2  
• Mac OS X 10.X (10.1.5 or later)  
NOTE: The optional PostScript Kit is required when you print from Macintosh.  
USB Port Installation  
Follow these installation procedures for using the machine on a USB port.  
Installation Procedure  
There are three stages required to install the machine on a USB port.  
USB Port Communication Setup  
This requires the machine to be set up for USB port printing.  
Workstation Setup  
This requires the workstation to be configured to print to the machine.  
Test Print  
A print job should be submitted to make sure that the machine has been installed and  
configured correctly.  
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USB Port Installation  
USB Port Communication Setup  
This section describes how to set up USB communication on the machine. The  
following parameters can be set depending on your requirements. These setups must  
be done without the USB cable connected.  
This procedure is used to set up the USB communication parameters of the machine.  
At the machine, perform these steps.  
NOTE: Some of the configuration options for this protocol are only available from  
CentreWare Internet Services.  
1. Press the <Log In/Out> button on the control panel, and then type the Key  
Operator login ID to enter the Key Operator mode.  
NOTE: The passcode may also be required depending on the machine configuration.  
2. Press the <Machine Status> button on the control panel, and then select the  
[Tools] tab on the screen.  
3. Select [System Settings].  
4. Select [Connectivity & Network Setup].  
5. Select [Port Settings].  
6. Select [USB], and [Change Settings].  
7. Select the item to be set, and then select [Change Settings].  
8. Select the required value, and then [Save].  
9. Repeat steps 7 and 8, if required.  
Depending on your requirements, select the following communication parameters on  
the machine.  
• Port Status  
• Print Mode  
• PJL  
• Auto Eject Time  
• Adobe Communication Protocol  
NOTE: Adobe Communication Protocol can be set when the PostScript Kit (optional)  
has been installed.  
Workstation Setup  
Before starting Workstation Setup, make sure that the USB cable is disconnected from  
the computer.  
Then perform the following steps.  
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1. Refer to the HTML document in PCL Print Driver CD-ROM or document provided  
with the optional PostScript Kit, and install the print drivers for the machine on the  
workstation that will be sending jobs to the machine.  
2. Connect the USB cable to the machine and the workstation.  
Test Print  
To make sure that the machine has been installed on the USB port correctly, submit a  
test print from each client workstation. Perform the following steps.  
1. Open a document on a workstation.  
2. Select the machine as the printer.  
3. Print the document on the machine and verify that it prints correctly.  
4. Repeat the test for all workstations that will be sending jobs to the machine.  
The installation process is now complete.  
If the test print fails, refer to the Problem Solving chapter for assistance.  
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11 IPP (Internet Printing Protocol)  
This chapter explains how to set up the machine to operate in an IPP (Internet Printing  
Protocol) environment. The following information is provided.  
Information Checklist  
Before starting the IPP installation procedures, make sure that the following items are  
available or have been performed.  
Item  
By  
An existing operational TCP/IP network is required. These procedures Customer  
are not designed to install a network.  
Obtain and record the following information:  
• IP address  
Customer  
• Gateway address  
• Subnet mask (for IPv4) / Prefix (for IPv6)  
• Host name  
Refer to the glossary for additional information about the Gateway  
Address and Subnet mask, if needed.  
Test the machine to make sure that it is installed fully and functioning Customer  
correctly.  
Install the print driver.  
Customer  
If problems are encountered during the installation of the machine, refer to the Problem  
Solving chapter for assistance.  
CAUTION: Do not connect the network cable to the machine until instructed to  
do so.  
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IPP Environment  
System configuration  
The machine supports Internet Printing Protocol (IPP). As Windows 2000/Windows XP/  
Windows Server 2003/Windows Me/Windows Vista are installed with the client  
software needed to output to an IPP printer, you can specify this printer using the Add  
Printer Wizard. Using IPP, you can print to a remote printer through the Internet or  
intranet.  
The transport protocol for IPP can be TCP/IP.  
Target computers  
The following computers support IPP.  
Connection  
OS  
Protocol  
IPP port  
Windows 2000  
Windows XP  
TCP/IP  
Windows Server 2003  
Windows Me  
Windows Vista  
NOTE: For Internet printing from a Windows Me computer, the IPP port should be  
installed. For the IPP port installation, see the Windows Me documentation.  
IPP Installation  
Use the following procedure to install and use the machine in an IPP environment.  
Installation Procedure  
There are three stages.  
Network Communication Setup  
The machine needs to be set up for IPP.  
Workstation Setup  
The workstation needs to be configured to submit print data to the machine.  
Test Print  
A print job should be submitted to make sure that the machine has been installed and  
configured correctly.  
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IPPInstallation  
Network Communication Setup  
This section describes how to set up the network communication parameters of the  
machine.  
At the machine, perform these steps.  
NOTE: Keep the SNMP port enabled while you use the machine on the TCP/IP  
network.  
NOTE: Some of the configuration options for this protocol are only available from the  
CentreWare Internet Services.  
Initially, enable the IPP port.  
1. Connect the machine to the network.  
2. Press the <Log In/Out> button on the control panel, and then type the Key  
Operator login ID to enter the Key Operator mode.  
NOTE: The passcode may also be required depending on the machine configuration.  
3. Press the <Machine Status> button on the control panel, and then select the  
[Tools] tab on the screen.  
4. Select [System Settings].  
5. Select [Connectivity & Network Setup].  
6. Select [Port Settings].  
7. Select [IPP], and then [Change Settings].  
8. Select [Port Status], and then [Change Settings].  
9. Select [Enabled], and then [Save].  
Next, establish TCP/IP.  
1. In [Connectivity & Network Setup], select [Protocol Settings].  
2. Under [TCP/IP - IP Mode], select [IPv4 Mode], [IPv6 Mode], or [Dual Stack].  
When [IPv4 Mode] or [Dual Stack] is selected  
3. Select [IP Address Resolution], and then [Change Settings].  
4. Select a method for establishing an IP address from [DHCP], [BOOTP], [RARP],  
[DHCP/Autonet], and [STATIC], and then select [Save].  
NOTE: Use the DHCP server together with the Windows Internet Name Server  
(WINS) server.  
If you selected [STATIC] in step 4, then proceed to step 5 to configure the protocol  
settings. Otherwise, proceed to step 11.  
5. Select [IPv4 - IP Address], and then [Change Settings].  
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6. Use the keypad on the screen to enter the IP Address for the machine in the  
format “xxx.xxx.xxx.xxx”. When you have finished entering all values, select  
[Save].  
7. Select [IPv4 – Subnet Mask], and then [Change Settings].  
8. Using the same method as in step 6, enter the Subnet Mask.  
9. Select [IPv4 – Gateway Address], and then [Change Settings].  
NOTE: If you do not wish to set the gateway address, leave this field blank.  
10. Using the same method as in step 6, enter the Gateway Address.  
11. Select [IPv4 – IP Filter], and then [Change Settings].  
12. Select [Enabled] to filter access to the machine.  
NOTE: If you do not wish to use the IP filter feature, select [Disabled].  
NOTE: Use CentreWare Internet Services to register the IP addresses which are not  
allowed to access the machine.  
13. When you have finished establishing TCP/IP, select [Close] on the [Protocol  
Settings] screen.  
When [IPv6 Mode] or [Dual Stack] is selected  
3. Set [IPv6 Address Manual Configuration].  
NOTE: Select [Enabled] when the machine is connected to a network on which IPv6  
stateless address autoconfiguration is disabled, or when you want to set a static IPv6  
address.  
If you selected [Enabled] in step 3, proceed to step 4. Otherwise, proceed to step 10.  
4. Select [IPv6 – Manual IP Address Setup], and then [Change Settings].  
5. Use the keypad on the screen to enter the IP Address for the machine in the  
format “xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx”. Select [Save].  
6. Select [Manually Configured IPv6 Prefix], and then [Change Settings].  
7. Set the IP address prefix, and then select [Save].  
8. Select [IPv6 – Manual Gateway Setup], and then [Change Settings].  
9. Using the same method as in step 5, set the gateway address.  
10. Select [IPv6 – IP Filter], and then select [Enabled] or [Disabled].  
NOTE: If you do not wish to use the IP filter feature, select [Disabled].  
NOTE: Use CentreWare Internet Services to register the IP addresses which are not  
allowed to access the machine.  
11. When you have finished establishing TCP/IP, select [Close] on the [Protocol  
Settings] screen.  
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Workstation Setup  
Install a print driver on each client workstation that will be sending print jobs to the  
machine, and map to the machine as a printer. Refer to the HTML document in PCL  
Print Driver CD-ROM, for additional information.  
"/ipp" needs to be entered at the end of the string in order for the printer to be  
discovered.  
If you specify the printer using the IP address, use one of the following formats  
depending on your machine configuration. The IPv6 format is supported on Windows  
Vista only. An IPv6 address needs to be enclosed in square brackets.  
(For IPv4) http://xxx.xxx.xxx.xxx/ipp  
(For IPv6) http://[xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx]/ipp  
Test Print  
To make sure that the machine has been installed on the network correctly a test print  
should be submitted from each client workstation. Perform the following steps.  
1. Open a document on a client workstation.  
2. Select the machine as the printer to which the selected document will be sent.  
3. Print the document on the machine and verify that it prints correctly.  
4. Make sure that the driver is installed on every workstation that will be sending jobs  
to the machine.  
5. Repeat the test for all workstations that will be sending jobs to the machine.  
The installation process is now complete.  
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12 E-mail  
This chapter explains how to set up the E-mail feature of the machine. The following  
information is provided.  
E-mail Overview  
You can send and receive E-mails using the machine.  
When sending and receiving an E-mail, the following features are available.  
• Scan to E-mail  
• E-mail Print  
• Mail Notice Service  
• Notify Job End by E-mail  
Scan to E-mail  
If the optional Scan To E-mail Kit is installed in the machine, you can send a scanned  
document as an E-mail attachment to one or more E-mail address destinations. You  
can select the format of the scanned data to be TIFF, JPEG, PDF, or XPS.  
E-mail Print  
You can send an E-mail with an image attachment, such as a TIFF, JPG or PDF file,  
from a computer to the machine. Upon receiving the E-mail, the machine will print it out  
automatically.  
Mail Notice Service  
You can set the machine to send an E-mail to a specified address. The E-mail will give  
notice whenever an error occurs on the machine, or a history of failed E-mail reception  
requests or print requests.  
You can also configure so that an E-mail is sent notifying the completion of a print job  
which has been requested from your computer.  
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Notify Job End by E-mail  
This is one of the Mail Notice Service features described in the previous paragraph.  
You can configure the machine to notify the end of a print job via E-mail. On your print  
driver, enable this feature and specify the addresses to notify print job completion. For  
information about how to make settings, refer to the print driver’s Help.  
Information Checklist  
Before enabling the E-mail feature, make sure that the following items are available or  
have been performed.  
Item  
By  
An existing operational network utilizing TCP/IP is required. These  
procedures are not designed to install a network.  
Customer  
Obtain and record the following information:  
• IP address  
Customer  
• Gateway address  
• Subnet mask (for IPv4) / Prefix (for IPv6)  
• Machine Host name  
• Machine E-Mail Account  
• SMTP Server Address or Server Name  
• DNS Server Name if Mail Server Names are used instead of Mail Server  
Addresses.  
• LDAP Server Address if global search is required.  
Refer to the Glossary for additional information about the Gateway Address  
and Subnet mask.  
Set up the mail server and E-mail accounts.  
Customer  
Customer  
Test the machine to make sure that it is installed fully and functioning  
correctly.  
Install the Scan To E-mail Kit.  
Xerox  
NOTE: You must have an Internet service provider if you wish to acquire an E-mail  
account through ISP.  
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E-mailEnvironments  
E-mail Environments  
System Requirements  
The following are required for the machine.  
• Scan To E-mail Kit is required to send scanned documents as E-mail attachments.  
• The machine is connected to the network using TCP/IP.  
• The environment allows the sending and receiving of E-mail.  
Item  
Correspondent Specifications  
ITU-T Recommendations  
E-mail forwarding  
DSN function  
ITU-T T.37, T.30, F.185 and E.164  
RFC2304, RFC2305  
RFC1891, 1894  
MDN function  
RFC2298  
SMTP receiving  
POP3 receiving  
MIME version  
RFC821, 822, 1869  
RFC1939  
Version1.0 (RFC2049)  
NOTE: A file may not print if the format differs from those in the above table.  
NOTE: It is recommended to use Microsoft Outlook Express 5.5/6.0 or Netscape 7 as  
E-mail software.  
E-mail Installation  
This section describes how to enable the E-mail feature.  
Installation Procedure  
To use the E-mail feature, configure the following settings on the machine.  
Network Communication Setup  
1. Connect the machine to the network.  
2. Press the <Log In/Out> button on the control panel, and then type the Key  
Operator login ID to enter the Key Operator mode.  
NOTE: The passcode may also be required depending on the machine configuration.  
3. Press the <Machine Status> button on the control panel, and then select the  
[Tools] tab on the screen.  
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4. Select [System Settings].  
5. Select [Connectivity & Network Setup].  
6. Select [Port Settings].  
7. For each of the following items,  
• Scan to E-mail: [Send E-mail]  
• E-mail Print: [Receive E-mail]  
• Mail Notification Service: [Mail Notice Service]  
8. Select the item, select [Change Settings], select [Change Settings] again, make  
any changes as needed, and then select [Save].  
9. Set or verify the IP address following the steps in the Network Communication  
Setup section, below.  
10. Set the other items required for the E-mail feature following the steps in the Email  
Setting Setup section.  
Test Mail  
The E-mail job should be submitted to make sure that the machine has been installed  
and configured correctly.  
Network Communication Setup  
NOTE: Some of the configuration options for this protocol are only available from  
CentreWare Internet Services.  
NOTE: Keep the SNMP port enabled while you use the machine on the TCP/IP  
network.  
Initially, activate the ports for E-mail.  
1. Connect the machine to the network.  
2. Press the <Log In/Out> button on the control panel, and then type the Key  
Operator login ID to enter the Key Operator mode.  
NOTE: The passcode may also be required depending on the machine configuration.  
3. Press the <Machine Status> button on the control panel, and then select the  
[Tools] tab on the screen.  
4. Select [System Settings].  
5. Select [Connectivity & Network Setup].  
6. Select [Port Settings].  
7. Select the required port and then [Change Settings].  
• Scan to E-mail: [Send E-mail]  
• E-mail Print: [Receive E-mail]  
• Mail Notice Service/Notify Job End by E-mail: [Mail Notice Service]  
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E-mailInstallation  
8. Select [Port Status], and then [Change Settings].  
9. Select [Enabled], and then [Save].  
Next, establish TCP/IP.  
1. In [Connectivity & Network Setup], select [Protocol Settings].  
2. Under [TCP/IP - IP Mode], select [IPv4 Mode], [IPv6 Mode], or [Dual Stack].  
When [IPv4 Mode] or [Dual Stack] is selected  
3. Select [IP Address Resolution], and then [Change Settings].  
4. Select a method for establishing an IP address from [DHCP], [BOOTP], [RARP],  
[DHCP/Autonet], and [STATIC], and then select [Save].  
NOTE: Use the DHCP server together with the Windows Internet Name Server  
(WINS) server.  
If you selected [STATIC] in step 4, then proceed to step 5 to configure the protocol  
settings. Otherwise, proceed to step 11.  
5. Select [IPv4 - IP Address], and then [Change Settings].  
6. Use the keypad on the screen to enter the IP Address for the machine in the  
format “xxx.xxx.xxx.xxx”. When you have finished entering all values, select  
[Save].  
7. Select [IPv4 – Subnet Mask], and then [Change Settings].  
8. Using the same method as in step 6, enter the Subnet Mask.  
9. Select [IPv4 – Gateway Address], and then [Change Settings].  
NOTE: If you do not wish to set the gateway address, leave this field blank.  
10. Using the same method as in step 6, enter the Gateway Address.  
11. Select [IPv4 – IP Filter], and then [Change Settings].  
12. Select [Enabled] to filter access to the machine.  
NOTE: If you do not wish to use the IP filter feature, select [Disabled].  
NOTE: Use CentreWare Internet Services to register the IP addresses which are not  
allowed to access the machine.  
13. When you have finished establishing TCP/IP, select [Close] on the [Protocol  
Settings] screen.  
When [IPv6 Mode] or [Dual Stack] is selected  
3. Set [IPv6 Address Manual Configuration].  
NOTE: Select [Enabled] when the machine is connected to a network on which IPv6  
stateless address autoconfiguration is disabled, or when you want to set a static IPv6  
address.  
If you selected [Enabled] in step 3, proceed to step 4. Otherwise, proceed to step 10.  
4. Select [IPv6 – Manual IP Address Setup], and then [Change Settings].  
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5. Use the keypad on the screen to enter the IP Address for the machine in the  
format “xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx”. Select [Save].  
6. Select [Manually Configured IPv6 Prefix], and then [Change Settings].  
7. Set the IP address prefix, and then select [Save].  
8. Select [IPv6 – Manual Gateway Setup], and then [Change Settings].  
9. Using the same method as in step 5, set the gateway address.  
10. Select [IPv6 – IP Filter], and then select [Enabled] or [Disabled].  
NOTE: If you do not wish to use the IP filter feature, select [Disabled].  
NOTE: Use CentreWare Internet Services to register the IP addresses which are not  
allowed to access the machine.  
11. When you have finished establishing TCP/IP, select [Close] on the [Protocol  
Settings] screen.  
E-mail Setting Setup  
Finally, set the other items required for the E-mail feature.  
1. Select [System Settings].  
2. Select [Connectivity & Network Setup].  
3. Select the following items, and then [Change Settings].  
• [Machine’s E-mail Address/Host Name]  
– E-mail Address  
– Machine Name  
– Host Name – This is the SMB Host Name of the device  
– Domain Name – This is the DNS information. It has to be set via CentreWare  
Internet Services when e-mail server names are used (host names are used  
instead of IP addresses) AND the DNS IP address is left blank.  
• [Outgoing/Incoming E-mail Settings] > [POP3 Server Settings]: when receiving  
E-mail via POP3  
– POP3 Server Name/Address – If server name is used, then DNS needs to be  
configured properly via CentreWare Internet Services.  
– POP3 Server Port Number  
– POP3 Server Check Interval  
– POP3 Server Login name – POP3 login name used for SMTP Authentication.  
– POP3 Server Password – POP3 password used for SMTP Authentication.  
– POP3 Password Encryption  
• [Outgoing/Incoming E-mail Settings] > [SMTP Server Settings]: when sending  
or receiving E-mail via SMTP  
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– SMTP Server Name/Address – If server name is used then DNS needs to  
configured properly via CentreWare Internet Services.  
– SMTP Server Port Number  
– E-mail Send Authentication  
– SMTP AUTH Login Name – SMTP login name used for SMTP  
Authentication.  
– SMTP AUTH Password – SMTP password used for SMTP Authentication.  
• [Outgoing/Incoming E-mail Settings] > [Domain Filtering]: if required  
– Domain Filtering – This field will be populated ONLY if restriction is required  
on sending mail to certain domains.  
– Domain 1 to 50  
• [Other Settings]  
– E-mail Receive Protocol  
– Output Destination for E-mail  
4. Select [Save]  
Test Mail  
To make sure that E-mail has been set up successfully, perform the following steps:  
Scan to E-mail  
1. Load a document.  
2. Select [E-mail] on the Menu screen.  
3. Select the required features for the job.  
4. Enter the E-mail address of the recipient.  
5. Press the <Start> button.  
The document will be scanned and converted to the format that you specified. Then it  
will be sent as an E-mail attachment.  
E-mail Print  
1. Use your E-mail software to create an E-mail and then attach a TIFF, JPEG, or  
PDF document.  
2. Enter the E-mail address of the receiving machine.  
3. Send the E-mail.  
4. After the machine has received the E-mail, printing starts automatically.  
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13 Scanning Services  
This chapter explains how to set up Scanning Services in the supported environments.  
The following information is provided.  
Scanning Overview  
Scanning Services brings the versatility of network scanning to the workstation. By  
combining the power of the machine, CentreWare Internet Services, and third-party  
applications, scanning services provides a network solution for all scanning  
requirements.  
Scanning features can be programmed and documents can then be scanned and  
transferred to a file server. You can access those documents from your workstation, or  
share them with other users connected to the network.  
The stored scanned document can be opened by any software application that can  
view or edit TIFF/PDF/JPEG/XPS files.  
NOTE: XPS stands for XML Paper Specification.  
Scanning with the machine  
Scanning services enables multiple users to use the machine to scan and store  
documents. With the power of the local area network, multiple users can access the  
machine and use it to scan documents.  
To perform network scanning, the machine must be installed on a local area network  
using TCP/IP protocol. To retrieve a scanned document file, it must be transferred to a  
file server.  
NOTE: ASCII characters are used for the user name, password, and all job template  
fields when assigned using Scanning Services.  
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Scanning Process  
The machine has five types of scanning functions.  
• Scan to E-mail  
• Scan to Mailbox  
• Network Scanning  
• Scan to PC (FTP)  
• Scan to PC (SMB)  
The setup procedures are as follows.  
Scan to E-mail Setup  
Hard copies can be scanned at the machine and sent to remote clients as e-mail  
attachments in Single TIFF, Multi TIFF, PDF, XPS, or JPEG format. SMTP and POP3  
mail servers are used to send and receive e-mail respectively.  
NOTE: XPS stands for XML Paper Specification.  
Prerequisites for Scan to E-mail Setup  
1. Confirm that an existing operational network using TCP/IP is available.  
2. Confirm that DNS and the Domain Name have been correctly setup for the  
multifunction machine.  
3. Confirm that the following ports are enabled:  
• Scan to E-mail: [Send E-mail]  
• E-mail Print: [Receive E-mail]  
• Mail Notice Service/Notify Job End by E-mail: [E-mail Notification Service]  
Data to Set Up E-mail  
Install  
Requirement  
Comments  
SMTP mail server Host Name or IP Required  
address  
If using an external mail server, your  
Internet Service Provider will provide you  
with the mail server name or IP address.  
SMTP login/password  
Required*  
Required  
Optional  
WorkCentre E-mail address  
Local e-mail addresses  
A Local Address Book can be created to  
store e-mail addresses.  
LDAP server address can be  
enabled  
LDAP Host Name  
Displays only e-mail addresses on the  
corporate (LDAP) internal address book.  
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Data to Set Up E-mail  
Install  
Requirement  
Comments  
* Only if the SMTP server requires login and password for authentication.  
Procedure for Scan to E-mail Setup  
1. From a workstation, open up a web browser (such as Internet Explorer), and then  
enter the machine’s IP address. If connected properly, you should see a  
CentreWare Internet Service web page for your machine.  
NOTE: If you are to enter the IP address, use one of the following formats depending  
on your machine configuration. The IPv6 format is supported on Windows Vista only.  
An IPv6 address needs to be enclosed in square brackets.  
(For IPv4) http://xxx.xxx.xxx.xxx  
(For IPv6) http://[xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx]  
NOTE: If a port number is set, append it to the Internet address as follows. In the  
following example, the port number is 80. The IPv6 format is supported on Windows  
Vista only. An IPv6 address needs to be enclosed in square brackets.  
(For IPv4) http://xxx.xxx.xxx.xxx:80  
(For IPv6) http://[xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx]:80  
2. Set up the SMTP server configuration via CentreWare Internet Services:  
1) Click the [Properties] tab.  
2) Click the [Connectivity] folder, and then the [Protocols] folder.  
3) Click [SMTP Server].  
4) Enter the SMTP mail server Host Name or IP address and Port number (the  
default is port 25).  
5) Click on [Apply].  
3. Set up the Machine E-mail address:  
1) Click the [Properties] tab.  
2) Click on [Description].  
3) Set [Machine’s E-mail Address].  
4) Click on [Apply].  
4. On the machine, load a sample document that you want to e-mail into the  
document feeder.  
5. Select the [E-mail] button on the touch screen.  
6. There are three ways to specify an e-mail destination:  
• Select [New Recipient] to type e-mail addresses using the screen keyboard.  
• Select [Address Book], and then select [List all public entries] or [Search Public]  
from the drop-down menu to select e-mail addresses.  
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• If LDAP is enabled, you can select [Address Book], and then select [Search  
Network] from the drop-down menu to select e-mail addresses.  
7. Press the <Start> button on the machine.  
8. Verify that the recipient(s) received the e-mail with the document attached.  
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Scan to E-mail Setup  
Scan to E-mail Troubleshooting  
For internal corporate mail servers, substitute the word "Corporate" for "ISP" in the  
following troubleshooting table.  
Symptom  
Possible Cause  
Resolution/Validation  
SMTP error at  
multifunction  
machine  
Incorrect Mail Server of Host  
Name  
Validate that the correct ISP mail server name has  
been entered in the SMTP Host Name field.  
Incorrect settings in Microsoft  
Outlook Express  
Verify that you can access the ISP mail server  
from within Microsoft Outlook Express and that all  
settings are correct.  
Incorrect multifunction machine  
e-mail address entered  
Verify that the machine is using the correct e-mail  
address in the From: field. The E-mail address  
must match what the ISP’s mail server is  
expecting.  
ISP requires SMTP  
Check with your ISP to determine if this is a  
authentication to their mail server requirement. If so, enable SMTP authentication for  
the multifunction machine via CentreWare Internet  
Services.  
ISP does not allow mail on the  
standard port number 25  
Check with your ISP to determine if this is a  
problem. Ask if they can accept mail on another  
port number. If so, change the SMTP port number  
for the multifunction machine via CentreWare  
Internet Services.  
ISP requires login to the e-mail  
account via Microsoft Outlook  
Express before allowing mail to  
be sent  
Check with your ISP to determine if this is a  
requirement. If so, login to the Microsoft Outlook  
Express account, and then try sending the e-mail.  
If this is successful, you can set Outlook Express  
to check e-mail every 5 or 10 minutes for the  
multifunction machine’s e-mail account.  
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Scan to Mailbox Setup  
This feature allows documents to be stored in a mailbox (public or private) for future  
processing.  
Prerequisites for Scan to Mailbox Setup  
Confirm that an existing operational network utilizing TCP/IP is available.  
Target Computers  
• Windows 2000/Windows XP/Windows Server 2003/Windows Vista  
Data to Set Up Scan to Install  
Comments  
Mailbox  
Requirement  
Mailboxes are created on  
the machine  
Required  
Optional  
Optional  
Scan Driver is installed  
This utility can be installed from the CD-ROM to  
view/print scanned documents.  
CentreWare Internet  
Services  
CentreWare Internet Services can be used to  
create/edit mailboxes and view/print scanned  
documents stored in mailboxes.  
Procedure for Scan to Mailbox Setup through CentreWare Internet  
Services  
1. From a workstation, open up a web browser (such as Internet Explorer), and then  
enter the machine’s IP address. If connected properly, you should see a  
CentreWare Internet Services web page for your machine.  
NOTE: If you are to enter the IP address, use one of the following formats depending  
on your machine configuration. The IPv6 format is supported on Windows Vista only.  
An IPv6 address needs to be enclosed in square brackets.  
(For IPv4) http://xxx.xxx.xxx.xxx  
(For IPv6) http://[xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx]  
NOTE: If a port number is set, append it to the Internet address as follows. In the  
following example, the port number is 80. The IPv6 format is supported on Windows  
Vista only. An IPv6 address needs to be enclosed in square brackets.  
(For IPv4) http://xxx.xxx.xxx.xxx:80  
(For IPv6) http://[xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx]:80  
2. Create mailboxes:  
1) Click the [Scan] tab.  
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2) Click the [Mailboxes] folder.  
3) Click the [Create] button for a mailbox.  
4) Enter the appropriate information.  
5) Click on [Apply].  
NOTE: If a passcode is set for the mailbox, entering the passcode will be required  
each time a user accesses the mailbox.  
3. From the touch screen, select [Scan to Mailbox].  
1) Select the mailbox number to which you want to scan the document.  
2) Load the sample document into the document feeder.  
3) Press the <Start> button on the machine.  
4. Verify that the scanned document is in the mailbox:  
1) Select the mailbox number to which the document was scanned.  
2) Select [Document List].  
Procedure for Scan to Mailbox Setup through the Control Panel  
1. Press the <Machine Status> button on the control panel.  
2. Select the [Tools] tab.  
3. Under [Setup & Calibration], select [Setup] and then [Create Mailbox].  
4. Select a mailbox number, and then select [Create/Delete].  
5. Set the information.  
NOTE: If the mailbox is passcode-protected, entering the passcode will be required  
each time a user accesses the mailbox. If a passcode is entered for a mailbox, no one  
else can access that mailbox before entering the passcode.  
6. From the [All Services] menu, select [Scan to Mailbox].  
1) Select the mailbox number to which you want to scan the document.  
2) Load the sample document into the document feeder.  
3) Press the <Start> button on the machine.  
7. Verify that the scanned document is in the mailbox:  
1) Select the mailbox number to which the document was scanned.  
2) Select [Document List].  
Workstation Setup  
To retrieve scanned documents, install the scan driver or activate CentreWare Internet  
Services. For more information about the operating environment for the scan driver and  
the installation method, refer to the HTML document in PCL Print Driver CD-ROM.  
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Network Scanning Setup  
Network scanning uses the FTP or SMB protocol to transfer scanned documents on to  
a server or a client. Templates and repositories (folders) need to be set up to enable  
network scanning.  
See the Quick Network Setup Guide for information about how to set up templates,  
repositories, transfer prococols, and enabling ports.  
Prerequisites for Network Scanning Setup  
1. Confirm that an existing operational network utilizing TCP/IP is available.  
2. Confirm that your transfer protocol (FTP/SMB) is configured correctly.  
3. Repository (folder) needs to be created on the FTP or SMB server to hold  
scanned documents.  
4. Confirm that the following ports are enabled:  
1) TCP/IP Port  
2) FTP Client Port or SMB Port (depending on which protocol is used)  
Install  
Requirement  
Data to Set Up Network Scanning  
Comments  
Templates are created via CentreWare  
Internet Services or any other Xerox  
Network Scanning Solutions.  
Required  
Repositories are created via CentreWare  
Internet Services or any other Xerox  
Network Scanning Solutions.  
Required  
Optional  
Kerberos IP Address  
If Remote Authentication is required,  
then Kerberos needs to be enabled.  
Procedure for Network Scanning Setup  
1. Create templates and repositories via CentreWare Internet Services.  
2. On the control panel, select [Network Scanning].  
3. Select a template from the list. You can also change any other value from the  
control panel without impacting the template configuration; only the current job will  
be affected.  
4. Load a sample document into the document feeder.  
5. Press the green <Start> button on the machine. The job is sent to the server using  
FTP or SMB protocol as defined within the template.  
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6. Log on to the FTP or SMB server. Navigate to the repository (destination) that was  
specified earlier. Your scanned document is located in that folder.  
NOTE: If Kerberos (remote authentication) has been enabled, a separate login screen  
appears when the Network Scanning feature is selected. Documents are not scanned  
in unless the server authenticates user access.  
Remote Authentication Setup (If Required)  
The machine uses Kerberos for Windows and Kerberos for Solaris for user  
authentication. When enabled, user access to scanning features (excluding Scan to  
Mailbox) will be constrained. A popup message will prompt the user to enter a login and  
password before using the scanning features. The login and password will be passed  
to the Kerberos server. Only when the user is authenticated the feature will be made  
available.  
Information Checklist  
Item  
By  
An existing operational network utilizing TCP/IP is required. These  
procedures are not designed to install a network  
Customer  
Obtain and record the following information:  
• Remote Server IP address  
Customer  
• Remote Server Name  
• DNS Address if Host Name is used instead of the IP address name  
• Remote Server Realm Name  
When using Scan to E-mail, Kerberos authentication has the following effect on the  
feature:  
1. Select [Scan to Mailbox].  
2. A login/password popup is displayed requiring the user to provide a username  
and password to the Kerberos server. Enter the login and password.  
The device passes the login and password to the Kerberos server and if a match is  
found, the user is successfully authenticated.  
The "From:" field of the e-mail is automatically populated with the device login name  
and e-mail address created at the time of the device configuration.  
If SMTP server requires authentication, the device will use the SMTP username/  
password created at the configuration of the device before sending an e-mail to the  
server.  
When using Scan to PC, Kerberos authentication has the following effect on the  
feature:  
1. Select [Scan to PC].  
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2. A login/password popup will be displayed to authenticate users with the Kerberos  
server. Enter the login and password.  
The login and password is passed on to the Kerberos server and if a match is found  
the user is successfully authenticated.  
The user needs to enter a valid login and password for the FTP/SMB server. This may  
or may not be the user’s Kerberos login/password, rather it is a login/password that is  
accepted by the FTP/SMB server.  
When using Network Scanning, Kerberos authentication has the following effect on  
the feature:  
1. Select [Network Scanning].  
2. A login/password popup will be displayed to authenticate users with the Kerberos  
server. Enter the login and password.  
The login and password is passed on to the Kerberos server and if a match is found  
the user is successfully authenticated.  
Through the templates/repositories, the users will enter a valid login/password for FTP/  
SMB servers. This may or may not be the user login/password; rather it is a login/  
password that is accepted by the FTP/SMB server.  
Public templates are accessible to any user. Private templates require a password that  
may or may not be different from the Kerberos password.  
Remote Authentication Network Communication Setup  
1. Connect the machine to the network.  
2. Press the <Log In/Out> button on the control panel, and then type the Key  
Operator login ID to enter the Key Operator mode.  
NOTE: The passcode may also be required depending on the machine configuration.  
3. Press the <Machine Status> button on the control panel, and then select the  
[Tools] tab on the screen.  
4. Select [System Settings].  
5. Select [Connectivity & Network Setup].  
6. Select [Remote Authentication Server Settings].  
7. Select [Authentication System], and then select [Change Settings] and choose  
[Kerberos (Windows 2000)] or [Kerberos (Solaris)]. Select [Save], if needed.  
8. Select [Kerberos Server Settings], then [Kerberos Server 1], and then select  
[Change Settings]. Select [Primary Server Name / Address] to enter the IP  
address or server name, and then select [Change Settings]. When you entered  
the server name, the DNS information needs to be populated through Internet  
Services.  
9. Select [Primary Server Port Number] and enter the port number. The default is  
Port 88.  
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Scan to PC Setup (FTP)  
10. Repeat steps 8 and 9 for the Secondary Server settings.  
11. Select [Domain Name] and enter the domain name. This is the fully qualified  
domain which Kerberos server supports.  
Enabling Remote Authentication  
1. Connect the machine to the network.  
2. In the Key Operator mode, press the <Machine Status> button on the control  
panel, and then select the [Tools] tab on the screen.  
3. Select [Authentication/Security Settings], then [Authentication].  
4. Set the authentication method to enable Kerberos. Select [Login type], then  
[Remote Access] followed by [Save].  
Scan to PC Setup (FTP)  
Files can be scanned on the multifunction machine and routed on to a server or a client  
using FTP protocol. Directory structures (repositories) need to be created on the server  
to hold the scanned documents.  
See the Quick Network Setup Guide for information about how to set up templates,  
repositories, transfer prococols, and enabling ports.  
Prerequisites for Scan to PC (FTP)  
1. Confirm that an existing operational network utilizing TCP/IP is available.  
2. FTP Server/Client exists and is running.  
3. Repository (folder) needs to be created on the FTP server to hold the scanned  
document.  
4. Confirm that the following ports are enabled:  
1) TCP/IP  
2) FTP Client  
Data to Set Up Scan to PC  
(FTP)  
Install  
Requirement  
Comments  
Repositories need to be set up on  
the FTP server.  
Required  
This is the location or path of the directory  
for saving scanned documents.  
Server IP Address  
Required  
Optional  
This is the IP address of the FTP server.  
FTP Login/password information  
This is required if the FTP server requires  
login/password authentication. Most FTP  
servers require a login/password.  
Kerberos IP Address  
Optional  
If Remote Authentication is required, then  
Kerberos needs to be enabled.  
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Procedure for Scan to PC (FTP)  
1. On the control panel, select [Scan to PC].  
2. Enter all the information required.  
3. Load a sample document into the document feeder.  
4. Press the <Start> button on the machine.  
5. Logon to the FTP server. Navigate to the directory path (repository) that was set  
up earlier on the server. Your scanned document can be found in the specified  
directory.  
NOTE: If Kerberos authentication (remote authentication) has been enabled, a  
separate login screen appears when the Scan to PC (FTP) feature is selected.  
Documents are not scanned in unless the Kerberos server authenticates user access.  
Scan to PC Setup (SMB)  
Files can be scanned on the multifunction machine and routed on to a server or a client  
using SMB protocol. Directory structures (repositories) need to be created on the  
server to hold the scanned documents.  
See the Quick Network Setup Guide for information about how to set up templates,  
repositories, transfer prococols, and enabling ports.  
Prerequisites for Scan to PC Setup (SMB)  
1. Confirm that an existing operational network utilizing TCP/IP is available.  
2. SMB Server exists and is running.  
3. Repository (folder) needs to be created on the SMB server to hold the scanned  
document.  
4. Confirm that the following ports are enabled:  
1) TCP/IP Port  
2) SMB Port  
Data to Set Up Scan to PC  
(SMB)  
Install  
Requirement  
Comments  
Server IP address  
Required  
Required  
This is the IP address of the SMB server.  
Server Shared Name  
This is the name assigned to the shared  
folder on the SMB server.  
Repository – directory path, where Required  
the document will be stored on the  
SMB server  
This is the location or path of the directory for  
saving scanned documents.  
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Data to Set Up Scan to PC  
(SMB)  
Install  
Requirement  
Comments  
SMB Login/password information Optional  
This is required, if the SMB server requires  
login/password authentication. Most SMB  
servers require a login/password.  
Kerberos IP Address  
Optional  
If Remote Authentication is required, then  
Kerberos needs to be enabled.  
Procedure for Scan to PC (SMB)  
1. On the control panel, select [Scan to PC].  
2. Enter all the information required.  
3. Load a sample document into the document feeder.  
4. Press the <Start> button on the machine.  
5. Logon to the SMB server. Navigate to the directory path (repository) that was set  
up earlier on the server. Your scanned document can be found in the specified  
directory.  
NOTE: If Kerberos authentication (remote authentication) has been enabled, a  
separate login screen appears when the Scan to SMB feature is selected. Documents  
are not scanned in unless the Kerberos server authenticates user access.  
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14 Internet Fax  
This chapter explains how to set up the Internet Fax feature of the machine. The  
following information is provided.  
Internet Fax Overview  
If the Internet Fax software key is installed with the optional Fax Kit in the machine, you  
can send and receive the scanned data as attachments, via an intranet or the Internet.  
This differs from a facsimile that transmits the data via a telephone line.  
Information Checklist  
Before enabling this feature, make sure that the following items are available or have  
been performed.  
Item  
By  
An existing operational network utilizing TCP/IP is required. These  
procedures are not designed to install a network.  
Customer  
Obtain and record the following information:  
• IP address  
Customer  
• Gateway address  
• Subnet mask (for IPv4) / Prefix (for IPv6)  
• Host name  
Refer to the Glossary for additional information about the Gateway Address  
and Subnet mask.  
Set up the mail server and E-mail accounts.  
Customer  
Customer  
Test the machine to make sure that it is installed fully and functioning  
correctly.  
Install the Internet Fax Kit.  
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Internet Fax Environments  
System Requirements  
The following are required for the machine.  
• Fax Kit  
• The machine is connected to the network using TCP/IP.  
• The environment allows the sending and receiving of E-mail.  
Item  
Correspondent Specifications  
ITU-T Recommendations  
Internet Fax format  
ITU-T T.37, T.30, F.185 and E.164  
Sending:  
RFC2301 (TIFFprofileS/F/J) and 600 x 600  
dpi  
Receiving:  
RFC2301 (TIFFprofileS/F/J/C)  
Facsimile forwarding  
DSN function  
RFC2304, RFC2305  
RFC1891, 1894  
RFC2298  
MDN function  
SMTP receiving  
POP3 receiving  
MIME version  
RFC821, 822  
RFC1939  
Version1.0 (RFC2049)  
NOTE: A file may not print if the format differs from those in the above table.  
Internet Fax Installation  
This section describes how to enable the Internet Fax feature.  
Installation Procedure  
To use the Internet Fax feature, configure the following settings on the machine.  
Network Communication Setup  
Use the touch screen to set the following ports to [Enabled].  
• Receive E-mail  
• Send E-mail  
Then, set the IP address.  
Finally, set the other items required for the Internet Fax feature.  
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Test Internet Fax  
An Internet Fax job should be submitted to make sure that the machine has been  
installed and configured correctly.  
Network Communication Setup  
NOTE: Some of the configuration options for this protocol are only available from  
CentreWare Internet Services.  
NOTE: Keep the SNMP port enabled while you use the machine on the TCP/IP  
network.  
Initially, activate the port.  
1. Connect the machine to the network.  
2. Press the <Log In/Out> button on the control panel, and then type the Key  
Operator login ID to enter the Key Operator mode.  
NOTE: The passcode may also be required depending on the machine configuration.  
3. Press the <Machine Status> button on the control panel, and then select the  
[Tools] tab on the screen.  
4. Select [System Settings].  
5. Select [Connectivity & Network Setup].  
6. Select [Port Settings].  
7. Select [Receive E-mail] and then [Change Settings].  
8. Select [Port Status] and then [Change Settings].  
9. Select [Enabled] and then [Save].  
10. On the [Port Settings] screen, select [Send E-mail] and then [Change Settings].  
11. Select [Port Status] and then [Change Settings].  
12. Select [Enabled] and then [Save].  
Next, establish TCP/IP.  
1. In [Connectivity & Network Setup], select [Protocol Settings].  
2. Under [TCP/IP - Operation Mode], select [IPv4 Mode], [IPv6 Mode], or [Dual  
Stack].  
When [IPv4 Mode] or [Dual Stack] is selected  
3. Select [IP Address Resolution], and then [Change Settings].  
4. Select a method for establishing an IP address from [DHCP], [BOOTP], [RARP],  
[DHCP/Autonet], and [STATIC], and then select [Save].  
NOTE: Use the DHCP server together with the Windows Internet Name Server  
(WINS) server.  
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If you selected [STATIC] in step 4, then proceed to step 5 to configure the protocol  
settings. Otherwise, proceed to step 11.  
5. Select [IPv4 - IP Address], and then [Change Settings].  
6. Use the keypad on the screen to enter the IP Address for the machine in the  
format “xxx.xxx.xxx.xxx”. When you have finished entering all values, select  
[Save].  
7. Select [IPv4 – Subnet Mask], and then [Change Settings].  
8. Using the same method as in step 6, enter the Subnet Mask.  
9. Select [IPv4 – Gateway Address], and then [Change Settings].  
NOTE: If you do not wish to set the gateway address, leave this field blank.  
10. Using the same method as in step 6, enter the Gateway Address.  
11. Select [IPv4 – IP Filter], and then [Change Settings].  
12. Select [Enabled] to filter access to the machine.  
NOTE: If you do not wish to use the IP filter feature, select [Disabled].  
NOTE: Use CentreWare Internet Services to register the IP addresses which are not  
allowed to access the machine.  
13. When you have finished establishing TCP/IP, select [Close] on the [Protocol  
Settings] screen.  
When [IPv6 Mode] or [Dual Stack] is selected  
3. Set [IPv6 Address Manual Configuration].  
NOTE: Select [Enabled] when the machine is connected to a network on which IPv6  
stateless address autoconfiguration is disabled, or when you want to set a static IPv6  
address.  
If you selected [Enabled] in step 3, proceed to step 4. Otherwise, proceed to step 10.  
4. Select [IPv6 – Manual IP Address Setup], and then [Change Settings].  
5. Use the keypad on the screen to enter the IP Address for the machine in the  
format “xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx”. Select [Save].  
6. Select [Manually Configured IPv6 Prefix], and then [Change Settings].  
7. Set the IP address prefix, and then select [Save].  
8. Select [IPv6 – Manual Gateway Setup], and then [Change Settings].  
9. Using the same method as in step 5, set the gateway address.  
10. Select [IPv6 – IP Filter], and then select [Enabled] or [Disabled].  
NOTE: If you do not wish to use the IP filter feature, select [Disabled].  
NOTE: Use CentreWare Internet Services to register the IP addresses which are not  
to be allowed to access the machine.  
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11. When you have finished establishing TCP/IP, select [Close] on the [Protocol  
Settings] screen.  
Finally, set the other items required for the Internet Fax feature.  
1. In [Connectivity & Network Setup].  
2. Select the following items, and then [Change Settings].  
• [Machine’s E-mail Address/Host Name]  
– E-mail Address  
– Machine Name  
– Host Name  
– Domain Name  
• [Outgoing/Incoming E-mail Settings] > [POP3 Server Settings]: when receiving  
E-mail via POP3  
– POP3 Server Name/Address  
– POP3 Server Port Number  
– POP3 Server Check Interval  
– POP3 Server Login Name  
– POP3 Server Password  
– POP3 Password Encryption  
• [Outgoing/Incoming E-mail Settings] > [SMTP Server Settings]: when sending  
or receiving E-mail via SMTP  
– SMTP Server Name/Address  
– SMTP Server Port Number  
– E-mail Send Authentication  
– SMTP AUTH Login Name  
– SMTP AUTH Password  
• [Outgoing/Incoming E-mail Settings] > [Domain Filtering]: if required  
– Domain Filtering  
– Domain 1 to 50  
• [Other Settings]  
– E-mail Receive Protocol  
– Output Destination for E-mail  
• [Security Settings] > [S/MIME Settings]  
– Device Certificate - S/MIME  
– S/MIME Communication  
– Receive Untrusted E-mail  
– Receive Untrusted Internet Fax  
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– Message Digest Algorithm  
– Message Encryption Method  
– Digital Signature - Outgoing E-mail  
– Signature - Outgoing Internet Fax  
– Certificate Auto Store  
3. Select [Save].  
Test Internet Fax  
To make sure that Internet Fax has been set up successfully, perform the following  
steps:  
Sending:  
1. Load a document.  
2. Select [Internet Fax] on the <All Services> screen.  
3. Select the required features for the job.  
4. Enter the E-mail address of the recipient.  
5. Press the <Start> button.  
The document will be scanned and converted to TIFF format. Then it will be sent as an  
E-mail attachment.  
Receiving:  
When the machine receives an Internet Fax, printing starts automatically.  
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15 Server Fax  
This chapter explains how to set up the Server Fax feature of the machine. The  
following information is provided.  
Server Fax Overview  
If your machine is installed with both the optional scanner kit and the optional server  
fax kit, you can use the Server Fax feature that sends and receives image data through  
a Server Fax server.  
NOTE: The Server Fax feature cannot be used concurrently with the Fax feature or  
the Internet Fax feature. While the Fax Server feature is enabled, the Fax feature is  
detected as "not installed" even if the fax feature is supported on the machine. During  
that time, therefore, fax transmission and reception are disabled and printed reports  
show that the machine does not support the Fax feature.  
Information Checklist  
Before enabling this feature, make sure that the following items are available or have  
been performed.  
Item  
By  
An existing operational network utilizing TCP/IP is required. These  
procedures are not designed to install a network.  
Customer  
Obtain and record the following information:  
• IP address  
• Gateway address  
• Subnet mask (for IPv4) / Prefix (for IPv6)  
• Host name  
Refer to the Glossary for additional information about the Gateway Address  
and Subnet mask.  
Customer  
Customer  
Test the machine to make sure that it is installed fully and functioning  
correctly.  
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Item  
By  
Install Server Fax Kit and enable the Server Fax feature.  
Customer  
Server Fax Environments  
System Requirements  
The following are required to use the Server Fax feature.  
• Network Scanning Kit  
• Server Fax Kit  
• Machine connection to a network using TCP/IP  
• A Server Fax server installed on the same network  
Server Fax Installation  
This section describes how to enable the Server Fax feature.  
Installation Procedure  
To use the Server Fax feature, configure the following for the machine.  
Network Communication Setup  
1. Set the IP address.  
Server Fax Configuration  
1. Switch to the Server Fax feature.  
2. Configure the Server Fax settings.  
Test Server Fax Transmission  
Submit a Server Fax job to make sure that the Server Fax feature has been configured  
correctly.  
Network Communication Setup  
The following describes how to establish TCP/IP.  
1. Press the <Log In/Out> button on the control panel, and then type the Key  
Operator login ID to enter the Key Operator mode.  
NOTE: The passcode may also be required depending on the machine configuration.  
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2. Press the <Machine Status> button on the control panel, and then select the  
[Tools] tab on the screen.  
3. Select [Connectivity & Network Setup].  
4. Select [Protocol Settings].  
5. Under [TCP/IP - IP Mode], select [IPv4 Mode], [IPv6 Mode] or [Dual Stack].  
When [IPv4 Mode] or [Dual Stack] is selected  
6. Select [IP Address Resolution], and then [Change Settings].  
7. Select a method for establishing an IP address from [DHCP], [BOOTP], [RARP],  
[DHCP/Autonet], and [STATIC], and then select [Save].  
NOTE: Use the DHCP server together with the Windows Internet Name Server  
(WINS) server.  
If you selected [STATIC] in step 7, then proceed to step 8 to configure the protocol  
settings. Otherwise, proceed to step 14.  
8. Select [IPv4 - IP Address], and then [Change Settings].  
9. Use the keypad on the screen to enter the IP Address for the machine in the  
format “xxx.xxx.xxx.xxx”. When you have finished entering all values, select  
[Save].  
10. Select [IPv4 – Subnet Mask], and then [Change Settings].  
11. Using the same method as in step 9, enter the Subnet Mask.  
12. Select [IPv4 – Gateway Address], and then [Change Settings].  
NOTE: If you do not wish to set the gateway address, leave this field blank.  
13. Using the same method as in step 9, enter the Gateway Address.  
14. Select [IPv4 – IP Filter], and then [Change Settings].  
15. Select [Enabled] to filter access to the machine.  
NOTE: If you do not wish to use the IP filter feature, select [Disabled].  
NOTE: Use CentreWare Internet Services to register the IP addresses which are not  
allowed to access the machine.  
16. When you have finished establishing TCP/IP, select [Close] on the [Protocol  
Settings] screen.  
When [IPv6 Mode] or [Dual Stack] is selected  
6. Set [IPv6 Address Manual Configuration].  
NOTE: Select [Enabled] when the machine is connected to a network on which IPv6  
stateless address autoconfiguration is disabled, or when you want to set a static IPv6  
address.  
If you selected [Enabled] in step 6, proceed to step 7. Otherwise, proceed to step 13.  
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7. Select [IPv6 – Manual IP Address Setup], and then [Change Settings].  
8. Use the keypad on the screen to enter the IP Address for the machine in the  
format “xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx”. Select [Save].  
9. Select [Manually Configured IPv6 Prefix], and then [Change Settings].  
10. Set the IP address prefix, and then select [Save].  
11. Select [IPv6 – Manual Gateway Setup], and then [Change Settings].  
12. Using the same method as in step 8, set the gateway address.  
13. Select [IPv6 – IP Filter], and then select [Enabled] or [Disabled].  
NOTE: If you do not wish to use the IP filter feature, select [Disabled].  
NOTE: Use CentreWare Internet Services to register the IP addresses which are not  
allowed to access the machine.  
14. When you have finished establishing TCP/IP, select [Close] on the [Protocol  
Settings] screen.  
Server Fax Configuration  
The following describes how to enable the Server Fax feature. In this procedure,  
CentreWare Internet Services is used as an example to switch to the Server Fax  
feature.  
NOTE: For information on how to use CentreWare Internet Services, refer to  
NOTE: You can switch to the Server Fax feature also on the machine’s control panel.  
1. Start a web browser on a computer.  
2. In the URL field, enter “http://” followed by the Internet address of the machine.  
Then press the <Enter> key on the keyboard.  
NOTE: If you are to enter the IP address, use one of the following formats depending  
on your machine configuration. The IPv6 format is supported on Windows Vista only.  
An IPv6 address needs to be enclosed in square brackets.  
(For IPv4) http://xxx.xxx.xxx.xxx  
(For IPv6) http://[xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx]  
NOTE: If a port number is set, append it to the Internet address as follows. In the  
following example, the port number is 80. The IPv6 format is supported on Windows  
Vista only. An IPv6 address needs to be enclosed in square brackets.  
(For IPv4) http://xxx.xxx.xxx.xxx:80  
(For IPv6) http://[xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx]:80  
3. On CentreWare Internet Services, click the [Properties] tab.  
4. Under [Services], select [Fax].  
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5. Click [Fax Settings], and then under [Fax Service], select [Scan to Fax Server].  
6. Click the [Apply] button.  
7. On the right frame of the screen, click [Reboot Machine] to reflect the setting.  
The following describes how to configure the repository settings. The repository  
settings can be configured only on CentreWare Internet Services.  
8. On CentreWare Internet Services, click the [Properties] tab.  
9. Click the [Services] folder, then the [Fax] folder.  
10. Under [Fax], click [Defaults].  
11. On the [General] screen, set [Job Log] and [Confirmation Sheet].  
12. Click [Apply] to reflect the settings.  
13. On the tree in the left frame, click [Fax Repository setup].  
14. On the right frame, set the items under [Fax Destination].  
15. Select a protocol.  
NOTE: When [FTP] or [SMB] is selected, faxes will be sent to the destination specified  
under [Fax Destination]. When [SMTP] is selected, faxes will be sent to the destination  
specified in the E-mail settings. For more details on this setting, refer to the  
CentreWare Internet Services help.  
• When [FTP] or [SMB] is selected  
Set the repository server that is to be used for the Server Fax feature.  
– IP Address/Host Name & Port (If the port number is blank or set to “0”, the default  
port number (FTP:21 or SMB:139) will be used.)  
NOTE: The IP address must be in IPv4 format.  
– Share (SMB only)  
– Document path  
– Login name  
– Password  
– Retype password  
• When [SMTP] is selected  
The SMTP server settings conform to the E-mail settings. For details on the SMTP  
server settings, refer to Scan to E-mail Setup on page 138.  
The following settings are additionally required for the SMTP server.  
– Domain name (The IPv6 format is not supported.)  
– E-mail address display format  
16. Click [Apply] to reflect the settings.  
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Test Server Fax transmission  
To make sure that Server Fax has been set up correctly, perform the following steps:  
1. Load a document.  
2. Make sure that the Server Fax feature is enabled.  
3. Select [Fax] on the <All Services> screen.  
4. Select the required features for the job.  
5. Specify a destination.  
6. Press the <Start> button.  
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16 Security  
This chapter describes how to configure the security features for the machine.  
The following information is provided in this chapter:  
• Click [Apply].Configuring Xerox Secure Access (Authentication) – page 171  
NOTE: Some of the features described in this chapter are optional, and may not apply  
to your machine configuration.  
Security Features Overview  
Network Communication Security  
The machine provides the security feature that encrypts the data to be transmitted  
between the machine and client computers.  
Securing HTTP Communication from a Client to the Machine (SSL/TLS Server)  
The machine supports the following ports to connect to the HTTP server: SOAP port,  
Internet Services (HTTP) port, IPP port, and WebDAV port.  
The machine supports the SSL/TLS protocol to encrypt the data to be transmitted from  
a client to the machine.  
To register an SSL/TLS server certificate, import an existing certificate, or create a new  
certificate on CentreWare Internet Services.  
NOTE: By securing HTTP communication with encryption, the data transmitted using  
IPP can be encrypted (SSL-encrypted communication).  
Securing HTTP Communication from the Machine to a Remote Server (SSL/TLS Client)  
The machine supports the SSL/TLS protocol to secure HTTP communication from the  
machine to a remote server.  
In general, no certificate setting is required. Only when a remote server requires SSL  
client authentication, an SSL/TLS client certificate needs to be registered in the  
machine through CentreWare Internet Services.  
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To verify a remote server by using the server-certificate verification feature, the root  
SSL/TLS server certificate needs to be registered into the machine through  
CentreWare Internet Services.  
Digital Signature/Encryption of E-mails  
The machine supports S/MIME for the Digital Signature and Encryption features of e-  
mails. To enable S/MIME on the machine, an S/MIME certificate needs to be registered  
into the machine through CentreWare Internet Services.  
To encrypt e-mail data, get the self-signed or device certificate of the remote server.  
Scan File Security  
Encryption/Digital Signature for PDF/XPS Documents  
The machine provides the Encryption feature that password-protects PDF/XPS  
documents, and the Digital Signature feature that attaches digital signatures to PDF/  
XPS files.  
NOTE: XPS stands for XML Paper Specification.  
To use the Digital Signature feature, a device certificate is required. Use CentreWare  
Internet Services to register a device certificate.  
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Securing HTTP Communication with Encryption  
Securing HTTP Communication with Encryption  
Installation Overview  
Use the following steps to secure HTTP communication with encryption.  
Configuration of the Machine  
Use CentreWare Internet Services to register a certificate into the machine. By  
factory default, no certificate is registered in the machine. If necessary, register an  
SSL server certificate.  
There are the following two methods to register a certificate in the machine:  
– Creating a self-signed certificate for the machine, and then enabling HTTPS  
– Enabling HTTPS, and then importing an existing certificate into the machine  
For the detailed settings, refer to the following section.  
Configuration of a Computer  
In the [Address] box of a web browser, specify an address beginning with "https",  
rather than "http", in one of the following formats.  
– IP address formats:  
(For IPv4) https://xxx.xxx.xxx.xxx/  
(For IPv6) https://[xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx]/  
NOTE: The IPv6 format is supported on Windows Vista only. An IPv6 address  
needs to be enclosed in square brackets.  
– Internet address format:  
https://myhost.example.com/  
To encrypt data that uses IPP, specify an address beginning with "https", rather than  
"http", when adding the machine using [Add Printer]. For more details, refer to the  
manual in the CD-ROM of the Driver CD Kit.  
For the SOAP and WebDAV ports, no setting is required.  
Configuration of the Machine  
The following describes how to create a machine’s self-signed certificate (for SSL  
server) and then enable SSL/TLS communication.  
NOTE: For information on how to import an existing certificate, refer to the  
CentreWare Internet Services online help.  
NOTE: A certificate cannot be imported into the machine if the same certificate has  
already been registered in either [Local Device] or [Others]. In that case, delete the  
existing certificate, and then import the new certificate.  
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NOTE: When performing SSL communication using a self-signed certificate created  
on the machine, or using a certificate written using the UTF-8 character code, the  
following will occur:  
• On Internet Explorer on Windows 98SE or earlier, the information of [Issuer] and  
[Issued To] written in the certificate will not be displayed correctly.  
• On Mac OS X 10.2 or later, connection to SSL will not be established on Internet  
Explorer.  
These problems occur because the above operating systems do not identify the  
UTF-8 character code. When you use any of the above operating systems,  
therefore, use Netscape 7 as a web browser to avoid the problem.  
Creating a Self-Signed Certificate  
1. Access CentreWare Internet Services.  
NOTE: For information on how to access CentreWare Internet Services, refer to  
2. Click the [Properties] tab.  
3. Expand the [Security] folder, and then click [Machine Digital Certificate  
Management].  
4. On the right page, click [Create new Self Signed Certificate].  
5. Set [Public Key Size] and [Issuer].  
6. Click the [Apply] button.  
7. Refresh the web browser.  
Enabling and Setting SSL/TLS  
1. On the [Properties] page, expand the [Security] folder.  
2. Click [SSL/TLS Settings].  
3. Under [HTTP - SSL/TLS Communication], select the [Enabled] check box.  
4. Set [HTTP - SSL/TLS Communication Port Number].  
NOTE: Do not use the port numbers assigned to the other ports.  
5. Click [Apply].  
6. You will be prompted to reboot the machine. Click [Reboot Machine] to reflect the  
settings.  
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Setting E-mail Encryption/Digital Signature  
Setting E-mail Encryption/Digital Signature  
Installation Overview  
Use the following steps to set the Encryption and Digital Signature features of e-mails.  
Configuration of the Machine  
Import a certificate into the machine and enable S/MIME communication on  
CentreWare Internet Services. By factory default, no certificate is registered in the  
machine.  
Before you register a certificate, the following configuration is required: Securing  
Configuration of a Computer  
Prepare a certificate for email encryption/digital signature.  
Configuration of the Machine  
To configure the email encryption and digial signature settings, first secure HTTP  
communication, and then import a certificate to the machine and enable S/MIME.  
NOTE: For information on the settings for securing HTTP communication, refer to  
Importing a Certificate into the Machine  
1. On CentreWare Internet Services, click the [Properties] tab.  
NOTE: For information on how to use CentreWare Internet Services, refer to  
2. Under [Description], make sure that an e-mail address is set in [Machine’s E-mail  
Address].  
3. Expand the [Security] folder, and then click [Machine Digital Certificate  
Management].  
4. Click [Upload Signed Certificate].  
5. Enter the password into [Password] and [Re-enter Password].  
6. Enter the name of the file to be imported. Use the [Browse] button as necessary.  
NOTE: A certificate cannot be imported into the machine if the same certificate has  
already been registered in either [Local Device] or [Others]. In that case, delete the  
existing certificate, and then import the new certificate.  
7. Click [Import]. When prompted, enter your user ID and passcode, and then click  
[OK].  
NOTE: The factory-default user name and passcode are "11111" and "x-admin"  
respectively.  
8. Refresh the web browser.  
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Specifying the Certificate  
1. On the [Properties] page, expand the [Security] folder.  
2. Click [Certificate Management].  
3. Set [Category] to [Local Device], and [Certificate Purpose] to [S/MIME].  
4. Click [Display the list].  
5. Select the certificate from the list.  
6. Click [Certificate Details], and then click [Use this Certificate].  
NOTE: If the certificate does not contain the e-mail address of the machine, the error  
message ”Your request was not processed” will appear. Import and select a certificate  
that the e-mail address of the machine is written in.  
7. Click [Reboot Machine].  
Enabling S/MIME Communication  
1. On the [Properties] page, expand the [Security] folder.  
2. Click [SSL/TLS Settings].  
3. Under [S/MIME Communication], select the [Enabled] check box.  
4. Click [Apply].  
5. You will be prompted to reboot the machine. Click [Reboot Machine] to reflect the  
settings.  
Configuring the S/MIME Settings  
1. On the [Properties] page, expand the [Security] folder.  
2. Click [S/MIME Settings].  
3. Set [Message Digest Algorithm], [Message Encryption Method], [Certificate Auto  
Store], [Receive Untrusted E-mail], and [Digital Signature - Outgoing E-mail].  
4. Click [Apply].  
Configuration of a Computer  
The following describes how to configure a computer.  
To send scanned data from the machine to a computer by S/MIME-encrypted e-mail  
The personal certificate (including the root certificate) for the destination e-mail address  
needs to be registered in the machine.  
NOTE: For information on how to import a certificate, refer to the CentreWare Internet  
Services online help.  
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Setting E-mail Encryption/Digital Signature  
To send e-mail attached with S/MIME digital signature from the machine to a computer  
No settings are required on the destination computer.  
To send S/MIME-encrypted e-mail from a computer to the machine using the E-mail  
Printing feature  
The machine’s S/MIME certificate needs to be registered in the computer using one of  
the following ways.  
• Set [Digital Signature - Outgoing E-mail] on the machine, and send e-mail attached  
with an S/MIME digital signature from the machine to the computer.  
• Export the machine’s S/MIME certificate to the computer using CentreWare Internet  
Services, and register the S/MIME certificate into the certificate store of the e-mail  
application on the computer.  
NOTE: For information on how to export the machine’s certificate, refer to the  
CentreWare Internet Services online help.  
NOTE: For information on how to register the machine’s certificate into an e-mail  
application, refer to the manuals provided with the e-mail application.  
To send e-mail attached with an S/MIME digital signature from a computer to the  
machine  
The following items need to be registered in the machine:  
• The personal certificate of the sender's e-mail address  
• The intermediate certificate authority certificate for the personal certificate  
• The root certificate  
NOTE: For information on how to import the certificates, refer to the CentreWare  
Internet Services online help.  
Supported e-mail applications  
For e-mail transmission/reception, the machine supports the following e-mail  
applications installed on computers:  
• Outlook 2000/2002/2003  
• Outlook Express 6  
• Netscape 7.x  
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Setting PDF/XPS Signature  
Installation Overview  
Use the following procedure to attach a PDF/XPS signature to a PDF/XPS document.  
NOTE: XPS stands for XML Paper Specification.  
Configuration of the Machine  
Import a certificate into the machine and configure the PDF/XPS signature settings  
on CentreWare Internet Services. By factory default, no certificate is registered in  
the machine.  
Before you register a certificate, the following configuration is required: Securing  
Configuration of a Computer  
Make sure that the root certificate for the scan file signature certificate is registered  
in the destination computer.  
Configuration of the Machine  
To configure the PDF/XPS signature settings, first secure HTTP communication, and  
then import a certificate into the machine and use it as a certificate for scan file  
signature.  
NOTE: For information on the settings for securing HTTP communication, refer to  
NOTE: For information on how to use CentreWare Internet Services, refer to  
Importing a Certificate into the Machine  
1. On CentreWare Internet Services, click the [Properties] tab.  
2. Under [Description], make sure that [Machine’s E-mail Address] is set.  
3. Expand the [Security] folder, and then click [Machine Digital Certificate  
Management].  
4. Click [Upload Signed Certificate].  
5. Enter the password into [Password] and [Re-enter Password].  
6. Enter the name of the file to be imported. Use the [Browse] button as necessary.  
NOTE: A certificate cannot be imported into the machine if the same certificate has  
already been registered in either [Local Device] or [Others]. In that case, delete the  
existing certificate, and then import the new certificate.  
7. Click [Import]. When prompted, enter your user ID and passcode, and then click  
[OK].  
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Setting PDF/XPS Signature  
NOTE: The factory-default user name and passcode are "11111" and "x-admin"  
respectively.  
8. Refresh the web browser.  
Specifying the Certificate  
1. On the [Properties] page, expand the [Security] folder.  
2. Click [Certificate Management].  
3. Set [Category] to [Local Device], and [Certificate Purpose] to [Scan File].  
4. Click [Display the list].  
5. Select the certificate from the list.  
6. Click [Certificate Details], and then click [Use this Certificate].  
7. Click [Reboot Machine].  
Configuring PDF/XPS Signature Settings  
1. Expand the [Security] folder, and then click [PDF/XPS Security Settings].  
2. Set [PDF Signature] and [XPS Signature].  
3. Click [Apply].Configuring Xerox Secure Access (Authentication)  
Xerox Secure Access enables customers to leverage Xerox Partner Solutions to  
provide user authentication with an optional card reader. Users can access the features  
available at the device once they have been authenticated.  
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Configuring Xerox Secure Access (Authentication)  
Xerox Secure Access enables customers to leverage Xerox Partner Solutions to  
provide user authentication with an optional card reader. Users can access the features  
available at the device once they have been authenticated.  
Secure Access and Accounting  
Secure Access can be enabled with Network Accounting or the Xerox Standard  
Accounting feature for accounting purposes.  
To configure Xerox Secure Access with Network Accounting, refer to the Configuring  
Network authentication (by a remote Accounting server) topic in the Appendix of  
this Guide.  
To configure Xerox Secure Access with Xerox Standard Accounting, refer to the  
Optional information in the Information Checklist below, then refer to the Xerox  
Standard Accounting in the Appendix of this Guide.  
NOTE: Secure Access cannot be enabled at the same time as Foreign Device  
Interface.  
Information Checklist  
1. Ensure that the device is fully functional on the network. TCP/IP and HTTP  
protocols must be configured so that Internet Services can be accessed.  
2. Ensure that the Xerox Partner authentication solution (Secure Access Server,  
Controller, and Card Reader) is installed and communicating with the  
multifunction device. Follow the installation instructions from the manufacturer of  
the authentication solution to correctly set the devices up.  
3. Ensure that SSL (Secure Sockets Layer) is configured on the multifunction device.  
The Xerox Partner authentication solution communicates with the multifunction  
device via HTTPS.  
4. (Optional) Ensure that Network Accounting is configured if you want the  
multifunction device to send user account information to a Network Accounting  
server. In Internet Services (the web pages running on the multifunction device)  
use your web browser to enter the multifunction device’s IP address, then click the  
Properties tab, then click the Security folder, click Authentication  
Configuration, and select Xerox Secure Access for Login Type, matched to  
Network Accounting for Accounting Type. For use with Xerox Standard  
Accounting, you select Xerox Secure Access for Login Type, then select Xerox  
Standard Accounting for Accounting Type. For instructions on setting up Xerox  
Standard Accounting, refer to the Xerox Standard Accounting in the Appendix of  
this Guide. For instructions on setting up your Network Accounting server, refer to  
the instructions that came with your accounting package, as well as the  
Configuring Network authentication (by a remote Accounting server) topic in  
the Appendix of this Guide.  
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You may also need another Authentication Server to communicate with the  
Secure Access Server providing that server with user credentialing information. A  
second Authentication Server may be necessary for web User Interface  
Authentication, if this feature is additionally desired.  
Configuring Xerox Secure Access to work with Remote Authentication  
At Your Workstation:  
1. Open your Web browser and enter the TCP/IP address of the machine in the  
Address or Location field, then select [Enter].  
2. Click the [Properties] tab.  
3. Select the [Security] folder, then the [Authentication Configuration] link.  
The Properties tab refreshes and the Authentication Configuration > Step 1 of 2  
area appears.  
4. In the Authentication Configuration > Step 1 of 2 area:  
a) Select [Xerox Secure Access] from the Login Type drop-down list.  
b) Select the [Enable] box for each service that you wish to restrict access to. For  
explanations of each service, select the [Help] button.  
NOTE: If a Guest User box is available and configurable, consider whether it is  
advisable in your network environment to allow simple password, guest access to this  
restricted service device. The default setting is Off.  
c) Do not place a checkmark in the [Non-account Print] box if you wish to enable  
people without accounts to continue to print.  
d) Select [Apply], then reboot the device following the prompt.  
e) Select [Next].  
The Properties tab refreshes and the Authentication Configuration > Step 2 of  
2 area appears.  
5. In the Authentication Configuration > Step 2 of 2 area, on the Authentication  
System line, select [Configure].  
The Properties tab refreshes and the Authentication System area appears.  
6. In the Authentication System area:  
a) Settings drop-down list box, select [Authentication Agent].  
b) Select [Apply], then reboot the device following the prompt.  
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Configure Remote Authentication for Kerberos (Windows 2000)  
At your Workstation:  
1. With the Authentication Configuration web page still running, click Configure next  
to the server you wish to use for Authentication. If not still running, perform steps 2  
and 3 below.  
2. If the web page is not still running, open your Web browser and enter the TCP/IP  
address of the machine in the Address or Location field. Press Enter.  
3. Click the Properties tab. Note that (as of February 2007) you can either return to  
the Security folder and the Authentication Configuration hot link (discussed on the  
previous page), or use the alternative path, stated below.  
4. Select the Remote Authentication Server / Directory Service folder in the list of hot  
links, select Authentication System and pick Kerberos (Solaris) from the drop-  
down list. Click Apply.  
5. Select Kerberos Server Settings.  
6. Enter the IP Address of the Primary Server (Domain Controller running the Key  
Distribution Center service).  
7. Enter the IP Address of the Secondary Server (Domain Controller), if necessary.  
8. Enter details of the Windows 2000 Domain in the Realm Name box. For example:  
example.com.  
9. Enter details for up to 4 alternate Domain Controllers and backups, if required.  
10. Click Apply, and supply the Administrator User name and password if prompted.  
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Configure Remote Authentication for Kerberos (Solaris)  
At Your Workstation:  
1. With the Authentication Configuration web page still running, click Configure next  
to the server you wish to use for Authentication. If not still running, perform steps 2  
and 3 below.  
2. If the web page is not still running, open your Web browser and enter the TCP/IP  
address of the machine in the Address or Location field. Press Enter.  
3. Click the Properties tab. Note that (as of February 2007) you can either return to  
the Security folder and the Authentication Configuration hot link (discussed on the  
previous page), or use the alternative path, stated below.  
4. Select the Remote Authentication Server / Directory Service folder in the list of hot  
links, select Authentication System and pick Kerberos (Solaris) from the drop-  
down list. Click Apply.  
5. Select Kerberos Server Settings.  
6. Enter the IP Address of the Primary Server (the server running the Key  
Distribution Center service).  
7. Enter the IP Address of the Secondary Server, if necessary.  
8. Enter details for the Realm. For example (in upper case): EXAMPLE.COM.  
9. Enter details for up to 4 alternate servers and backups, if required.  
10. Click Apply, and supply the Administrator User name and password if prompted.  
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Enable Specific Xerox Secure Access Settings  
1. Open your Web browser and enter the TCP/IP address of the machine in the  
Address bar. Press Enter.  
2. Select the Properties tab.  
3. Select the Security folder.  
4. In the Security folder, select the Remote Authentication Servers folder.  
5. In the Remote Authentication Servers folder, select Xerox Secure Access  
Settings.  
6. In the Xerox Secure Access Settings area:  
a) Enter text in the Default Prompt and Default Title boxes to create the prompt  
and prompt title that will be displayed on the multifunction device’s screen  
informing users how to authenticate themselves at the device.  
Note: If the Title and Prompt have been configured on the Secure Access  
Server, then that information will override the information entered here.  
b) Select the Enable box for Local Login to allow users to log in locally at the  
device.  
c) Select the Enable box for Get Accounting Code to get user accounting data  
from a networked Accounting Server (if used).  
d) Click Apply, and provide the Administrator User name and password if  
prompted.  
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Add the Secure Access to the Server  
1. On the Windows 2000 desktop, from the Start menu, select Settings, then  
Printers. On the Windows XP desktop, from Start, select Printers and Faxes. The  
Vista path is Start\Control Panel\Printer(s).  
2. On Windows 2000 or XP, click Add a Printer.  
3. When the "Add Printer Wizard" screen displays, click Next.  
4. Select Create a new port and choose Secure Access Port from the Type drop-  
down menu. (The Secure Access Port becomes available when it is installed, as  
above). Click Next.  
5. When prompted, enter the IP address of the printer.  
6. Enter a name for the print queue (such as raw). If you selected the Standard TCP/  
IP port, you can accept the default name provided by Windows. Click Next.  
7. You will be prompted for a print driver. Select Have Disk and browse to the  
location of your print driver.  
8. Select the .INF file, then click Open.  
9. When the "Install from Disk" screen displays, verify that the path and file name are  
correct and click OK.  
10. Select the model that corresponds to your printer and click Next.  
11. Enter a name for your Printer and select either [Yes] or [No] for making this printer  
your default Windows printer. Select Yes if you will be printing primarily to this  
printer from your Windows applications. Click Next.  
12. If the Printer Sharing Screen displays, select "Do not share this printer," unless the  
Printer is directly connected to your workstation and you wish to Share it with  
other network users. Click Next.  
13. Select Yes to print a test page. Click Next.  
14. Click Finish.  
Using Secure Access  
1. Read the multifunction device’s User Interface prompt to determine what needs to  
be done to be authenticated at the device. Authentication methods include  
swiping a card, placing a proximity card near the reader, or entering a user ID or  
PIN (personal identification number).  
2. If the device requests further information such as accounting details, enter this  
information at the User Interface.  
3. The device will confirm successful authentication allowing access to previously  
locked system features.  
4. When finished using system features, press the [Clear All] button on the  
multifunction device’s keypad to close your account.  
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17 Problem Solving  
This chapter contains problem solving procedures and how to seek further assistance.  
For more information, refer to the following.  
Problem Solving Procedure  
This section enables you to identify the network-related machine problems. Use the  
following steps to identify and solve the problem.  
1. Resolve any local copier or fax problems first. Do not attempt to resolve a network  
problem if the local copier and fax functions are not operating correctly.  
2. Check that the machine has power and it is switched on.  
3. Check that the network cable is connected to the machine.  
4. Check that the network cable is connected to the workstation.  
5. Check that the correct print driver for the machine is selected at the workstation.  
6. Check that the software application being used to send print jobs is set up  
correctly.  
7. If printing and faxing documents are not available from a workstation, re-install a  
print driver on the workstation.  
8. Call the local Xerox Welcome Center, where a representative will assist in the  
diagnosis and solution of the problem.  
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17 Problem Solving  
SMB  
This section explains the troubleshooting procedures and restrictions while using an  
SMB environment.  
Troubleshooting  
This section explains what to do when a problem occurs while using SMB. The possible  
causes, confirmation methods, and actions are as follows.  
When the machine is not found from client computers  
Cause  
Confirmation Method  
Action  
The transport protocol is  
different between the client  
and the machine.  
When selecting [Searching  
Match the SMB transport  
as another computer] ([Start] protocol between the  
> [Find] > [Computer]) on the machine and each client.  
client, the machine can be  
found. When opening the  
network computer to search  
for the machine, it cannot be  
found.  
The network (subnet) is  
invalid.  
When selecting [Searching  
Set up the machine and client  
as another computer] ([Start] computers in the same  
> [Find] > [Computer]) on the networks.  
client, the machine can be  
found. When opening the  
network computer to search  
for the machine, it cannot be  
found.  
The host name specified for  
the machine is already  
defined for a different  
machine.  
Check if the host name is  
duplicated in the SMB status Services to change the host  
information of the System  
Settings List.  
Use CentreWare Internet  
name to a different name, or  
reset the machine settings to  
the initial values.  
The function to search for  
computer names is not  
available in IPv6  
Check if Windows Vista  
displays the machine in a list “C:\Windows\system32\driver  
of networked computers.  
Edit the file “hosts” saved in  
\etc” to associate the  
environment.  
computer name with the IPv6  
address, and then type  
“\\computer name” in the  
Address bar on Explorer.  
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SMB  
When the machine or other SMB machines are not found from client computers  
Cause  
Confirmation Method  
Action  
If the SMB [Auto Master  
Mode] is [On], there are limits machines cannot be found  
The machine or other SMB  
Check the SMB [Auto Master  
Mode] setting. If set to [On],  
change the setting to [Off].  
on the number of machines  
that can retain the machine  
information. The number  
varies with the network  
environment.  
using the network computer  
icon.  
When printing fails  
Cause  
Confirmation Method  
Action  
The machine is processing a Check that the machine has After the machine has  
print request from another a print job in progress. (This processed the print request,  
client. (The receiving buffer is indicates whether there are  
send a print job or change the  
mode to the spool mode.  
set to non-spool mode).  
files ready to print, and  
displays any write error  
dialogs.  
The number of sessions  
exceeds the maximum.  
Check that the machine is  
processing simultaneous  
requests (such as print  
request or status inquiry  
request) from multiple clients.  
(This indicates remote clients  
unable to use the machine,  
and displays any write error  
dialogs.)  
Wait for a while, and send a  
print request again.  
When the document cannot be deleted from the printer window  
Cause  
Confirmation Method  
Action  
An attempt is made to delete Check whether the attempt is Delete the print job from the  
all documents displayed in  
the printer window.  
(Only the System  
made to delete the print job  
from the Printer menu in the window.  
printer window.  
Document menu in the printer  
Administrator)  
The document owner is  
invalid.  
Check whether the owner of Use the owner name of the  
the selected document  
document to log in to  
matches the Windows log-in Windows, and then delete the  
name.  
document.  
Service Pack 4.0 or later is  
not installed in the system.  
(In Windows NT 4.0)  
Check the Service Pack  
version to be displayed when later.  
you start Windows NT 4.0.  
Install Service Pack 4.0 or  
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Other  
Problem  
Action  
Job history displays a  
Change the [Receiving Buffer - SMB Spool] setting from  
[Memory] to [Hard Disk].  
message that the document  
name is undefined instead of  
the correct job name.  
Restrictions  
This section explains the restrictions that apply while using SMB.  
Machine settings  
• The IP address is a unique address administered system-wide. Consult with the  
system administrator when setting the necessary parameters.  
• The subnet mask and gateway settings may also be required, depending on the  
networking environment. Consult with the system administrator when setting the  
necessary parameters.  
• When a port status is enabled and there is insufficient memory, the port status may  
be disabled automatically. In this case, disable all unused ports and reallocate the  
memory.  
• The [Receiving Buffer - SMB] memory allocation needs to be set in response to the  
operating environment. If the memory allocation is too small, it may prevent  
receiving messages.  
Client settings  
• The IP address is a unique address administered system-wide. Consult with the  
system administrator when setting the necessary parameters.  
When the machine is switched off  
The following actions take place when the machine is switched off.  
• When [Receiving Buffer - SMB] is set to [Spool to Memory]:  
All print data spooled in machine memory, including the data currently being printed,  
is deleted. There is no print data on the machine when the machine is subsequently  
switched on.  
However, if the machine is switched off immediately after a print request, the print  
data may be stored on the client. In this case, the print request can be reissued when  
the machine is subsequently turned on, and the print data is printed on the machine  
in turn.  
• When [Receiving Buffer - SMB] is set to [Spool to Hard Disk]:  
All print data spooled on the machine hard disk, including the data currently being  
printed, is retained. A print request can be reissued when the machine is  
subsequently turned on, and the print data is printed on the machine in turn.  
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SMB  
• When [Receiving Buffer - SMB] is set to [No Spooling]:  
All print data in the receiving buffer, including the data currently being printed, is  
deleted. There is no print data on the machine when the machine is subsequently  
switched on.  
However, if the machine is switched off immediately after a print request, the print  
data may be stored on the client. In this case, the print request can be reissued when  
the machine is subsequently turned on, and the print data is printed on the machine  
in turn.  
When printing  
• When [Receiving Buffer - SMB] is set to [Spool to Hard Disk] or [Spool to Memory]:  
Print data cannot be received if the print data size exceeds the available capacity of  
the hard disk or memory allocation.  
NOTE: If the print data exceeds the receiving buffer capacity, the client may retransmit  
the same print data. In this case, stop the client and make sure that the client does not  
transmit the print data.  
• When [Receiving Buffer - SMB] is set to [No Spooling]:  
Print requests cannot be received from a client if a print request from another client  
is being processed.  
• When the client IP address or computer name is changed:  
When the client IP address or computer name is changed, the machine cannot  
perform query processing and cancel processing. Turn the machine off and on with  
the receiving buffer empty of print data.  
NOTE: Stopping printing or forced deleting of print data in the machine receiving  
buffer can be performed using the control panel.  
• When the machine is offline:  
If a client issues a print request when the machine is offline, the print data cannot be  
received, and a write error is generated and displayed in an error dialog box on the  
client.  
• Deleting jobs:  
On Windows NT 4.0, jobs can be deleted if Service Pack 4 or later is installed.  
Deleting a job while receiving print data generates a write error. In this case, the  
button to retry printing on the error dialog box is disabled.  
Printing using an SMB environment  
• On Windows NT 4.0, Windows 2000, Windows XP or Windows Vista, printing in an  
SMB environment is not available when Unicode support is active.  
• On Windows XP or Windows Vista, the user name may not be correctly displayed  
when printing on an SMB port.  
• On Windows Vista in IPv6 environment, the machine is not displayed in a list of  
networked computers.  
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Authentication using SMB  
• When SMB authentication is performed using the assigned IP address or host  
name, authentication is successful if only the user name and passcode matches the  
authentication server, even if the domain name does not match.  
• In IPv6 environment without DNS server, authentication using SMB is not available  
if a computer name is specified as the SMB server.  
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NetWare  
NetWare  
This section explains what to do when problems occur while using NetWare. The  
causes, confirmation methods, and actions are as follows.  
When printing fails  
For setting and confirmation methods, refer to the NetWare online documentation.  
Cause Confirmation Method Action  
A network component does  
not conform to the automatic light is on in the network  
Check that the data link port Set the machine to the frame  
type specified for the file  
setting of the frame type.  
component connected to the server to be connected.  
machine. Then check that  
frame types of the file server  
are unified in the network.  
A fault occurred on the  
network between the client  
and the machine.  
Use NWADMIN to check  
whether the target printer  
object is viewed.  
Replace the network cable  
between the client and the  
machine.  
The user name or group  
name of the print job is not  
registered in the print queue. whether the user name or  
group name of the job has  
Use NWADMIN or  
PCONSOLE to check  
Re-send the print job to a  
print queue in which the user  
name or group name has  
been registered correctly.  
been registered in the print  
queue.  
Use NWADMIN or  
PCONSOLE to register a  
user name or group name of  
the job in the print queue.*  
Print jobs cannot be sent to  
the print queue.  
Use NWADMIN or  
Use NWADMIN or  
PCONSOLE to check  
whether the Allow Users To  
Submit Print Jobs option is  
set to Yes.*  
PCONSOLE to set the Allow  
Users to Submit Print Jobs to  
Yes.*  
The user name or group  
name of the job is not defined PCONSOLE to check  
in the print server.  
Use NWADMIN or  
Re-send the print job to a  
print queue in which the user  
name or group name has  
been registered correctly.*  
whether the user name or  
group name of the job is  
registered in the target print  
server.*  
Use NWADMIN or  
PCONSOLE to register the  
user name or group name of  
the job in the print server.*  
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Cause  
Confirmation Method  
Action  
The print job is in a print  
queue that is not assigned to PCONSOLE to check  
the machine.  
Use NWADMIN or  
Re-send the print job to the  
print queue assigned to the  
machine.*  
whether the machine is  
assigned to the print queue.  
Use NWADMIN or  
PCONSOLE to assign the  
target queue to the machine.*  
The data format of the print  
job does not match the print  
environment setting of the  
client.  
If using Windows on the  
client, disable Ctrl-D.  
The number of print queues  
assigned exceeds the  
maximum number that the  
machine can support.  
Use NWADMIN or  
PCONSOLE to check  
whether the required print  
queue is assigned to the  
machine.*  
Re-send the print job to the  
print queue assigned to the  
machine.*  
No slave file server is  
specified (bindery service  
mode).  
Use PCONSOLE to check  
whether a slave file server is slave file server.*  
registered.*  
Use PCONSOLE to register a  
Incorrect printer type.  
Use PCONSOLE to check  
the printer type.*  
Use PCONSOLE to specify  
[Remote Parallel, LPT1].  
Then reboot the machine.*  
The setting for the slave file  
server is incorrect (bindery  
mode).  
Use PCONSOLE to check  
the setting.*  
Use PCONSOLE to specify  
the correct setting.*  
The actual number of the  
page of the print job is  
different from the page  
number set in the machine.  
Use NWADMIN to check  
whether the starting paper  
number is the same as that of [Starting paper] number with  
Use NWADMIN or  
PCONSOLE to match the  
the print job.*  
the paper number of the print  
job.*  
The IPX checksum is set to  
an invalid level.  
Use the Set command on the Enter the following command  
file server console to check on the file server console to  
whether the IPX checksum is set the IPX checksum to level  
set to level 2.  
0 or level 1.  
Set Enable IPX Checksum =  
x (x: 0 or 1)  
The NCP packet signature is Use the Set command on the Enter the following command  
set to an invalid level.  
file server console to check  
whether the NCP packet  
signature is set to level 3.  
on the file server console to  
set the NCP packet signature  
to level 0, 1, or 2 and then  
restart the file server.  
set NCP Packet Signature  
Option = x (x: 0, 1, or 2)  
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NetWare  
Cause  
Confirmation Method  
Action  
The default machine name is Print the System Settings  
Specify the correct Ethernet  
invalid.  
List, and then check that the address, or assign a name  
6 least significant digits of the other than the default.  
Ethernet address are correct.  
No directory tree name is  
specified.  
Print the System Settings  
List, and then check that a  
tree name is specified.  
Specify a tree name.  
No context is specified.  
Print the System Settings  
List, and then check that a  
context is specified.  
Specify a context.  
Another printer object has  
been connected.  
Use NWADMIN to check that Use PCL Print Driver CD-  
the object is correctly ROM or CentreWare Internet  
assigned to the required print Services to specify the  
server.*  
correct file server name, tree  
name, context name, and  
active mode.  
The file server goes down.  
A printer having the same  
Select [Network  
Neighborhood] of Windows to  
search for the file server.  
Activate the file server.  
Switch off the machine, and  
Use PCL Print Driver CD-  
machine name exists on the then use NWADMIN to check ROM to specify another  
network.  
that the printer object is in the machine name.  
job standby status.  
The NetWare port is not  
activated.  
Print the System Settings  
List, and then check that the  
port is activated.  
Activate the NetWare port.  
Print the System Settings  
List. When using IPX/SPX,  
check that the network  
When using IPX/SPX, start  
the NetWare server. When  
using TCP/IP, set the fixed IP  
address or start the address  
supply server (DHCP).  
number remains set to  
00000000 (NetWare server  
down). When using TCP/IP,  
check that the IP address  
remains set to 0.0.0.0 (fixed  
IP address not specified) or  
an address supply server  
(DHCP server down).  
Invalid printer configuration.  
Use NWADMIN or  
Use NWADMIN or  
PCONSOLE to check that the PCONSOLE to set the  
printer configuration is  
correct.*  
following items.  
Printer type: Parallel  
Port: LPT 1  
Printer Location: Auto Load  
(Local).*  
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When a switch off/on message is displayed  
Cause  
Confirmation Method  
Action  
A fault occurred in the  
NetWare interface.  
Switch the machine off and  
on.  
When the required printing result is not obtained  
Cause  
Confirmation Method  
Action  
The specified print language Check the print language of  
Specify the same print  
language of the print job as  
that of the machine.  
of the print job is different  
from one specified in the  
machine.  
the machine.  
When there is no notification of error  
When there is no message displayed on the client which has sent print request, the  
possible causes, confirmation methods, and actions are as follows.  
When there is no notification of printer error  
Cause  
Confirmation Method  
Action  
The user is not registered in Use PCONSOLE to check  
Register the user name or  
group name of the job.  
the Notify list of the print  
server.  
whether the user name or  
group name of the job is  
registered.  
When there is no notification of the completion of the job  
Cause  
Confirmation Method  
Action  
When sending the print job  
from the client, the NOTIFY  
option is not specified.  
When sending the print job,  
check whether the NOTIFY  
option has been specified.  
When sending the print job,  
specify the NOTIFY option.  
NetWareCASTOFF has been  
executed on the client.  
Execute NetWareCASTON  
on the client.  
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UNIX  
UNIX  
This section explains the troubleshooting procedures while using a UNIX environment.  
Troubleshooting  
This section explains what to do when a problem occurs while using UNIX. The  
possible causes, confirmation methods, and actions are as follows.  
When printing fails  
Cause  
Confirmation Method  
Action  
The IP address is not correct. Check whether the IP  
address of the machine is  
Specify the correct IP  
address for the machine.  
correct.  
A network error occurs on the Use the PING command to  
Check the error.  
network between the client  
and the machine.  
check the communication  
status.  
The printer entry setting is  
not correctly defined on the  
client.  
Check the printer entry  
setting on the client. Check  
the /etc/printcap file of the  
client or use the lpstat  
Define the correct printer  
entry setting.  
command to troubleshoot.  
The system is in offline.  
Check if the online lamp is  
off.  
Exit the pause or the  
machine setting mode, and  
then check if the online lamp  
comes on.  
The print data size sent in  
Check the upper limit of the  
When the print data size  
one print command exceeds receiving data size, and then exceeds the maximum  
the buffer memory size (in  
spool mode).  
compare it with the size of  
print data to be sent as one  
job.  
receiving data size in one file,  
divide the file into files  
smaller than the maximum,  
and then re-send the print  
request.  
When the print data size  
exceeds the maximum  
receiving data size in multiple  
files, reduce the number of  
files to be printed at one time.  
A fault occurred during print  
processing.  
Check the LPD error  
message displayed on the  
control panel.  
Switch the machine off and  
on.  
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Cause  
Confirmation Method  
Action  
The specified transmission  
speed is different from the  
transmission speed of the  
network.  
Check whether the  
transmission speed is  
specified correctly.  
Specify the correct  
transmission speed.  
The client and machine are in Check whether the source  
different rings connected via routing is specified correctly.  
a bridge, and the source  
Activate the source routing.  
routing is inactivated.  
The data format of the print  
job does not match the print  
Specify PSASC as the printer  
name.  
environment of the client  
(print data sent from the  
client contains TBCP).  
The data format of the print  
job does not match the print  
environment of the client  
(print data sent from the  
client is in the binary  
notation).  
Set the logical printer name  
to PSBIN to print a binary file  
in the PostScript language.  
Print paper is out.  
Check the paper refilling  
message on the control  
panel.  
Load the paper into the paper  
tray. When changing the  
paper size, specify the new  
size, if required.  
The selected transport  
protocol does not match the  
client.  
Check the transport protocol Select the transport protocol  
selected from the control  
panel.  
matching the client.  
When the required printing result is not obtained  
Cause  
Confirmation Method  
Action  
The specified print language Check the specified print  
Specify a print language  
matching that of the print  
data.  
is different from the print  
language of the print data.  
language and the print  
language of the print data.  
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TCP/IP  
TCP/IP  
This section explains the troubleshooting procedures and restrictions while using  
TCP/IP.  
Troubleshooting  
This section explains what to do when a problem occurs while using TCP/IP. The  
possible causes, confirmation methods, and actions are as follows.  
When using Windows 95/Windows 98/Windows Me  
When printing fails  
Cause  
Confirmation Method  
Action  
The machine is connected to Check whether a router or  
a network that is not available gateway is between the  
Directly connect the machine  
to the network connected to  
your computer.  
to your computer.  
network connected to your  
computer and one connected  
to the machine.  
A fault occurred on the  
network between your  
computer and the machine;  
connection failed.  
Check that printer disabled  
status (network error) is  
displayed.  
Check the network fault.  
An invalid IP address is  
specified for the machine.  
Print disabled status  
(Network Error) is displayed. in the IP address item of the  
Select [Properties] from the [FX TCP/IP DPU Port Setup]  
Enter the correct IP address  
[Printer] menu on the printer dialog box.  
window, and also select [Port  
Settings] on the [Details] tab.  
Compare the IP addresses in  
the [FX TCP/IP DPU Port  
Setups] and the System  
Settings List.  
After a print request was sent Print disabled status  
Switch the machine on.  
from the computer, the  
(Network Error) is displayed.  
machine was switched off, or Check whether the machine  
a print request was sent to a is switched on.  
machine that was not  
switched on.  
Print requests are sent from  
multiple computers to the  
machine at the same time.  
Print disabled status  
(Network Error) is displayed. automatically.  
None. Printing restarts  
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Cause  
Confirmation Method  
Action  
Printing file cannot be  
spooled due to insufficient  
disk capacity of the  
computer.  
Print disabled status (spool  
error) is displayed. Open [My files to increase the free  
Computer], and then right-  
click the disk (example: C  
drive) in which Windows  
After deleting unnecessary  
space available, select  
[Pause Printing] from the  
[Document] menu of the  
95/Windows 98/Windows Me printer window to enable  
is installed. Select  
printing to restart.  
[Properties] from the  
displayed menu, and then  
check the free space size.  
When using Windows NT 4.0/Windows 2000/Windows XP/Windows Server 2003/  
Windows Vista  
When printing fails  
Cause  
Confirmation Method  
Action  
The correct IP address is not Check whether the IP  
Specify the correct IP  
specified.  
address of the machine is  
correct.  
address for the machine.  
When [Receiving Buffer -  
LPD] is set to [Spool to  
Memory], the size of print  
Check the maximum  
receiving data size on the  
touch screen of the machine, one file, divide the file into  
When the print data size  
exceeds the maximum size in  
data sent in one print request and then compare it with the smaller files than the  
exceeds the maximum size  
specified.  
size of print data to be sent  
as one request.  
maximum receiving data  
size, and then send the print  
request again.  
When the print data size  
exceeds the maximum size in  
multiple files, reduce the  
number of files to be printed  
at one time.  
A fault occurred during print  
processing.  
Check the error message on Switch the machine off and  
the touch screen. on, and then retry printing.  
The selected transport  
protocol does not conform  
with the client.  
Check the selected transport Select a transport protocol  
protocol on the touch screen. conforming with the client.  
The print data format to be  
processed by the machine  
does not match the data  
format sent from the client.  
Disable the output function of  
Ctrl-D.  
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TCP/IP  
When the required printing result is not obtained  
Cause Confirmation Method  
Action  
The specified print language Check the specified print  
Specify a print language  
matching that of the print  
data.  
is different from the print  
language of the print data.  
language and the print  
language of the print data.  
The print driver that  
Check whether the print  
Select the print driver that  
accompanies the machine. If  
the print driver is not found,  
install and select it. If a third  
party print driver is used, you  
may have unexpected  
results.  
accompanies the machine is driver that accompanies the  
not being used (a third party machine is selected.  
print driver is being used).  
When using Macintosh OS X  
When printing fails  
Cause  
Confirmation Method  
Action  
The LPD port is not active.  
Check whether the LPD port Activate the port if printing on  
has been activated.  
a machine detected using  
Bonjour.  
Restrictions  
This section explains the restrictions that apply while using TCP/IP.  
Machine settings  
• The IP address is a unique address administered system-wide. Consult with the  
system administrator when setting the necessary parameters.  
• The subnet mask and gateway settings may also be required, depending on the  
networking environment. Consult with the system administrator when setting the  
necessary parameters.  
• When a port status is enabled and there is insufficient memory, the port status may  
be disabled automatically. In this case, disable all unused ports and reallocate the  
memory.  
• The [Receiving Buffer - LPD] memory allocation needs to be set in response to the  
operating environment. If the memory allocation is too small, it may prevent  
receiving messages.  
Client settings  
• The IP address is a unique address administered system-wide. Consult with the  
system administrator when setting the necessary parameters.  
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17 Problem Solving  
• Consult with the Network Information Service (NIS) administrator when setting up  
the network parameters (IP address and other parameters) from a host running NIS.  
When the machine is switched off  
The following actions take place when the machine is switched off.  
• When [Receiving Buffer - LPD] is set to [Spool to Memory]:  
All print data spooled in machine memory, including the data currently being printed,  
is deleted. There is no print data on the machine when the machine is subsequently  
switched on.  
However, if the machine is switched off immediately after a print request, the print  
data may be stored on the client. In this case, the print request can be reissued when  
the machine is subsequently turned on, and the print data is printed on the machine  
in turn.  
• When [Receiving Buffer - LPD] is set to [Spool to Hard Disk]:  
All print data spooled on the machine hard disk, including the data currently being  
printed, is retained. A print request can be reissued when the machine is  
subsequently turned on, and the print data is printed on the machine in turn.  
• When [Receiving Buffer - LPD] is set to [No Spooling]:  
All print data in the receiving buffer, including the data currently being printed, is  
deleted. There is no print data on the machine when the machine is subsequently  
switched on.  
However, if the machine is switched off immediately after a print request, the print  
data may be stored on the client. In this case, the print request can be reissued when  
the machine is subsequently turned on, and the print data is printed on the machine  
in turn.  
When printing  
• When [Receiving Buffer - LPD] is set to [Spool to Hard Disk] or [Spool to Memory]:  
Print data cannot be received if the print data size exceeds the available capacity of  
the hard disk or memory allocation.  
NOTE: If the print data exceeds the receiving buffer capacity, the client may retransmit  
the same print data. In this case, stop the client and make sure that the client does not  
transmit the print data.  
• When [Receiving Buffer - LPD] is set to [No Spooling]:  
Print requests cannot be received from a client if a print request from another client  
is being processed.  
• When the client IP address or computer name is changed:  
When the client IP address or computer name is changed, the machine cannot  
perform query processing and cancel processing. Turn the machine off and on with  
the receiving buffer empty of print data.  
NOTE: Stopping printing or forced deleting of print data in the machine receiving  
buffer can be performed using the control panel.  
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EtherTalk  
EtherTalk  
This section explains the troubleshooting procedures and restrictions while using  
EtherTalk.  
Troubleshooting  
This section explains what to do when a problem occurs while using EtherTalk. The  
possible causes, confirmation methods, and actions are as follows.  
Problem  
Cause  
Action  
A job was printed on a  
different machine than the  
assigned machine.  
If there are multiple machines Change the machine names  
on the network with the same so that all machine names on  
name, the machine names  
are changed automatically  
depending on the power-on  
timing of each machine. Print  
jobs intended to be printed on  
one machine are sent to  
another machine.  
the network are unique.  
The machine cannot be  
accessed from a client.  
The machine name, used by Turn the machine on after  
the client to recognize the  
machine, cannot be  
connecting to the network. If  
the machine is turned on  
when not connected to the  
network, turn the machine off,  
connect to the network, and  
turn the machine on again.  
registered if the machine is  
turned on when not  
connected to the network.  
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Restrictions  
This section explains the restrictions that apply while using EtherTalk.  
Machine Name  
The machine name recognized by the client cannot have duplicates on the network. If  
another machine on the network has the same machine name, the machine name is  
changed automatically when the machine starts.  
Name Change Rules  
The machine name is changed as follows:  
• When the machine name is 31 characters or less in length  
A numeral is appended to the end of the machine name. If another machine on the  
network still has the same name as the machine, the numeral is incremented.  
• When the machine name is 32 characters in length  
The last character in the machine name is replaced with a numeral. If another  
machine on the network still has the same name as the machine, the numeral is  
incremented.  
If the [Protocol Settings] in the [Properties] tab of CentreWare Internet Services is  
accessed after the machine is initialized with a changed name, the old machine name  
is displayed. However, the changed machine name is registered on the network, and  
the client can access the machine using the new machine name. If the machine is  
turned off and on again after the machine name is changed, the machine attempts to  
start with the changed machine name. At this point, if there is another machine on the  
network with the same name, the machine name is changed following the rules above.  
It is recommended that all machines on the network be setup with unique machine  
names.  
Zone Name  
The zone name can be set using the [Protocol Settings] in the [Properties] tab of  
CentreWare Internet Services. However, if the assigned zone name does not exist on  
the network connected to the machine, the zone name is changed to the default zone  
name. When setting the zone name, make sure that the zone name exists on the  
network connected to the machine.  
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Bonjour  
Bonjour  
This section explains some aspects of using Bonjour.  
Restrictions  
This section details the restrictions that apply while using Bonjour.  
Bonjour operating environment  
Bonjour can be used on Macintosh computers running Mac OS X 10.2 or later using  
the Printer Setup Utility or Safari. The Bonjour discovery function is enabled on the  
same subnet.  
Machine Name  
• If the machine name or host name settings are changed, print jobs may be printed  
on printers other than the specified printer.  
• If there are multiple machines on the network with the same machine name or host  
name, a numeral is appended automatically to one of the names so that all names  
on the network are unique.  
• If the machine name or host name is changed, there are restrictions on the number  
of characters and the type of characters that are valid for name registration.  
Therefore, it is recommended that the machine name and host name are not  
changed.  
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CentreWare Internet Services  
This section explains the troubleshooting procedures while using CentreWare Internet  
Services.  
Troubleshooting  
This section explains what to do when a problem occurs while using CentreWare  
Internet Services. The possible causes, confirmation methods, and actions are as  
follows.  
Problem  
Confirmation Method  
Action  
Cannot access to  
CentreWare Internet  
Services.  
Check if the power of the  
machine is switched on.  
Switch the machine on.  
Print out the System Settings Activate the CentreWare  
List to check if CentreWare  
Internet Services port is  
activated.  
Internet Services port.  
Check if the Internet address Check the Internet address. If  
is correctly entered.  
Services cannot be  
accessed, enter the IP  
address to make the  
connection.  
Check if the proxy server  
being used.  
Depending on the proxy  
server, connections might not  
be possible. Without using  
the proxy server, configure  
either the browser setting to  
“not using proxy server” or  
the address to be used to  
“not using proxy server”.  
The “please wait” message is  
displayed.  
Wait for a while as instructed.  
If nothing happens, click the  
[Refresh] button. If this does  
not help, check that the  
machine is working correctly.  
The [Refresh Status] button  
is not working.  
Check if you are using the  
specified OS and browser.  
Use the specified OS and  
browser.  
Selecting menu in the left  
frame does not change the  
right frame connection.  
The screen display is  
distorted.  
Change the window size of  
the browser.  
The latest information is not  
displayed.  
Click the [Refresh Status]  
button.  
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ScanningServices  
Problem  
Confirmation Method  
Action  
Clicking the [Apply] button  
does not reflect the new  
settings.  
Check if the entered value is Enter the correct value. If the  
correct.  
entry is not valid, it will be  
automatically changed within  
the limit.  
Clicking the [Apply] button  
will display messages like  
“the server has returned  
ineffective or unrecognizable  
response” or “no data”.  
Check if the user ID and  
passcode are correct.  
Enter the correct user ID and  
passcode.  
Reboot the machine.  
Cannot delete the job.  
Wait for a while and then click  
the [Refresh Status] button.  
Scanning Services  
This section explains the troubleshooting procedures while using scan functions.  
Troubleshooting  
This section explains what to do when a problem occurs while using scan functions.  
The possible causes, confirmation methods, and actions are as follows.  
When SMB transmission to Windows Server 2003 fails  
Cause  
Confirmation Method  
Action  
The machine and Windows  
clock settings do not match  
as specified by the SMB  
signature.  
SMB transmission fails even Set the machine and  
with a correct user name and Windows clock settings so  
password.  
that they match.  
Other  
Problem  
Action  
On Windows Server 2003,  
Windows XP or Windows  
Vista, cannot perform SMB  
transfers for users without a  
password.  
Change the network access settings as follows.  
1. Boot Windows and select [Control Panels] >  
[Administrative Tools] > [Local Security Policy].  
2. Select [Security Settings] > [Local Policies] > [Security  
Options].  
3. Set [Accounts: Limit local account use of blank passwords  
to console logon only] to [Disabled].  
Cannot perform SMB  
DFS access path specification is not supported. Specify a  
transfers using a DFS access UNC format path (\\hostname\sharename).  
path (\\domainname\  
sharename)  
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Problem  
Action  
In IPv6 environment without a Scan data cannot be transferred if the name of a computer is  
DNS server, scan data  
cannot be transferred using  
the Scan to PC (SMB)  
feature.  
specified as a server. Specify the IPv6 address for the SMB  
scan parameter.  
Restrictions  
This section explains the restrictions that apply while using scan functions.  
NOTE: For information on the network scan driver and Mailbox Viewer 3 application,  
refer to the Readme file on the driver CD-ROM.  
When retrieving a document from a mailbox  
• If [Delete Document After Retrieval] is turned off, the same document can be  
accessed by many clients. If [Delete Document After Retrieval] is turned on, the  
document can only be accessed by 1 client. Documents stored or read by a client  
cannot be seen by other clients. In either case, documents can be added to an  
accessed mailbox.  
• Documents retrieved using CentreWare Internet Services cannot be deleted using  
CentreWare Internet Services, regardless of the [Delete Document After Retrieval]  
setting.  
Display screen  
If a document containing many colors is retrieved and displayed on a system with  
display mode with fewer colors, the image will not be displayed using the correct colors.  
The display mode must display more colors than the image for correct reproduction.  
Using a network scan driver and Mailbox Viewer 3 simultaneously  
A single computer using a network scan driver and Mailbox Viewer 3 simultaneously  
cannot connect to the machine.  
A maximum of 3 computers can retrieve a document from the machine simultaneously  
using either a network scan driver or Mailbox Viewer 3.  
When polling from another fax machine  
A scanned document is not transmitted when polling the machine from another fax  
machine.  
Using TIFF files  
TIFF files created using CentreWare Scan Services or Mailbox Viewer 3 are  
compressed using MMR, MH, JBIG, or JPEG compression method. Software that  
supports these compression methods is required to open TIFF files.  
NOTE: Mailbox Viewer 3 cannot create TIFF files using the JBIG compression  
method.  
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ScanningServices  
Write capacity limit  
The maximum write capacity for a single page is 297 × 432 mm. The largest standard  
size is A3 or 11 × 17 inch.  
Number of stored document pages (mailbox)  
The maximum number of document pages that can be written to a mailbox in a single  
write operation is 999 pages. The maximum number also changes in response to the  
size of the document and resolution.  
Network access in an SMB environment  
• On Windows NT 4.0, Windows 2000, Windows XP, Windows Server 2003 and  
Windows Vista, if the number of shared resources other than those of shared  
folders, such as printers, is 256 or more, the shared resources are displayed in the  
shared resources list.  
• The list display of workgroup names, server names, shared names, and others on  
the network are not displayed in alphabetical order.  
• In IPv6 environment, the Browse function for the Scan to PC (SMB) feature is not  
available.  
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E-mail Services  
This section explains the troubleshooting procedures while using E-mail functions.  
Troubleshooting  
This section explains what to do when a problem occurs while using E-mail Print, Mail  
Notice Service, Internet Fax, or Scan to E-mail feature. The possible causes,  
confirmation methods, and actions are as follows.  
Problem  
Confirmation Method  
Action  
Cannot receive E-mail.  
(E-mail Print, Internet Fax)  
Check if the E-mail address  
of the machine is set.  
Set the E-mail address of the  
machine.  
Check if [Receive E-mail] is  
activated.  
Activate [Receive E-mail].  
Check if the SMTP Server IP Set the SMTP Server IP  
Address or POP3 Server IP  
Address is set correctly.  
Address or POP3 Server IP  
Address.  
Check if the POP3 Server  
Set the POP3 Server Login  
Login Name or POP3 Server Name or POP3 Server  
Password is set correctly.  
Password.  
Use CentreWare Internet  
Services to check if [Enter  
Set [Domain Filtering] to [Off].  
Or remove your domain  
Rejected Domain Names] is name from the list of rejected  
selected in [Domain Filtering] domain names.  
and your domain is included  
in the list of rejected domain  
names.  
Check if your SMTP or POP3 Check your SMTP or POP3  
server functions correctly.  
server.  
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Internet/IntranetConnection  
Problem  
Confirmation Method  
Action  
Cannot send E-Mail  
(Mail Notice Service, Internet of the machine is set.  
Fax, Scan to E-mail)  
Check if the E-mail address  
Set the E-mail address of the  
machine.  
Check if [Mail Notice Service] Activate [Mail Notice  
is activated.  
Service].  
Check if [Send E-mail] is  
activated.  
Activate [Send E-mail].  
Check if the SMTP Server IP Set the SMTP Server IP  
Address or POP3 Server IP  
Address is set correctly.  
Address or POP3 Server IP  
Address.  
Use CentreWare Internet  
Services to check if the Mail  
Notice settings are set  
correctly.  
Set the Mail Notice settings.  
Use CentreWare Internet  
Services to check if the  
recipient mail addresses are  
set correctly.  
Set the recipient mail  
addresses.  
Check if your SMTP or POP3 Check your SMTP or POP3  
server functions correctly. server.  
Internet/Intranet Connection  
This section explains the troubleshooting procedures and restrictions while using  
Internet and intranet connections.  
Troubleshooting  
This section explains what to do when a problem occurs while using Internet or intranet  
connections. The possible problems and actions are as follows.  
When you cannot connect to the Internet/intranet  
Problem  
Action  
Authentication service on a  
remote server is not  
supported on the machine.  
Basic authentication only is supported on the machine.  
NTLM/digest is not supported. Change to authentication  
using SSL as security considerations require.  
The remote cooperation  
service and the machine  
model options do not match.  
If using remote services, purchase the corresponding  
product, model, or options as necessary.  
The IP address is not set  
correctly.  
Check the IP address setting. If the IP address is not set  
correctly, supply a fixed IP address, or use DHCP or Autonet  
to assign an IP address.  
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Problem  
Action  
The IP gateway address is  
not set correctly.  
Enter the correct IP gateway address if connected to a proxy  
server or a web server through an IP gateway.  
The subway mask is not set  
correctly.  
Enter the correct subway mask that matches the operating  
environment.  
The DNS server address is  
not set correctly.  
Check the DNS server address.  
The DNS server address  
cannot be resolved.  
Set the DNS server for resolving addresses.  
• When using a proxy server:  
Enter the DNS server address for resolving the proxy  
server address.  
• When not using a proxy server:  
Enter the DNS server address for resolving the recipient  
addresses.  
The address to bypass proxy Check whether only the address to bypass proxy is specified.  
server setting is incorrect.  
If the server is accessed using a direct IP address while  
specifying an address to bypass proxy in FQDN format, the  
registered server does not become an excluded object.  
Therefore, an IP address can be used as the bypass proxy  
address. Similarly, if the server is accessed using FQDN  
format while specifying a direct IP address for the bypass  
proxy address, the registered server does not become an  
excluded object. Therefore, an FDQN format can be used as  
the bypass proxy address.  
The connected server or  
proxy server are down.  
Check that the server or proxy server you wish to connect to  
is operating normally.  
The network drops out or is  
disconnected.  
Check the network cable connections. A spanning tree  
environment is recommended to construct a strong  
environment against network interruptions.  
Cannot communicate due to Wait a while and try again.  
the load on the server  
application.  
Nothing is displayed on the  
control panel but an error  
occurs.  
Nothing is displayed on the control panel even when an error  
occurs during execution of background processes. Display  
the [Job Status] screen or print a job history report and check  
the results.  
Cannot connect due to proxy Check if any of the following access restrictions are set.  
server, firewall, or web server • Address (port) restrictions  
access restrictions.  
• SSL usage restrictions  
• User access restrictions (including access privileges)  
• Content blocking  
• Scheme restrictions (for example, HTTP disable)  
• Transfer data size restrictions  
• Used method restrictions (for example, POST disable)  
• HTTP header restrictions (for example, specific browsers)  
• Time restrictions (for example, time-limited access)  
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Problem  
Action  
A certificate is not registered The iFlow service cannot be used without certificate  
for using the iFlow service.  
authentication. Obtain a certificate for the desired machine  
and register the certificate on the machine.  
When you cannot connect to a web server  
Problem  
Action  
The settings are not for using In a proxy environment, the web server cannot be connected  
the proxy server.  
without the proxy server settings. Enter the settings for using  
the proxy server.  
The settings are for using a  
proxy server in a non-proxy  
environment.  
For environments where connecting via a proxy is not  
required, such as connecting to an intranet, the settings  
should not be set for using a proxy server.  
The proxy server address is  
not set correctly.  
When setting up a proxy server, the web server cannot be  
connected if the proxy server address is not set correctly.  
Enter the correct proxy server address.  
The user name and/or  
password are entered  
incorrectly when proxy server  
authentication is set.  
Register the user name and password on the machine to  
grant connection access to the proxy server.  
Restrictions  
This section explains the restrictions that apply while using Internet or intranet  
connections.  
Internet/Intranet connections  
Connection to the Internet or an intranet depends on various settings, including the  
destination web server, the used server application, proxy server, and firewall types.  
When connecting to the Internet or an intranet using server application software, proxy,  
or firewall supplied by another company, the following conditions are required.  
• Windows 2000, Windows XP, Windows Server 2003 or Windows Vista  
• Conformance with the following conditions  
– RFC2616: Hypertext Transfer Protocol HTTP/1.1  
(Normal connections, SSL connections, Proxy authentication)  
– RFC2617: HTTP Authentication: Basic and Digest Access Authentication  
(Basic authentication support only, others are not supported)  
– RFC2817: Upgrading to TLS Within HTTP/1.1  
– RFC2818: HTTP Over TLS  
• HTTP/HTTPS scheme compatibility  
• GET/CONNECT/HOST method compatibility  
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18 Appendix  
Configuring Network Authentication (by a remote Accounting  
server)  
Network authentication uses the user information managed on a remote Accounting  
server to manage authentication (access) to available machine services.  
Enable Network Authentication  
To enable Network Authentication for use with this Device, at your networked  
workstation, perform the following steps:  
1. Open your Web browser and enter the TCP/IP address of the machine in the  
Address or Location field. Press Enter.  
2. Click the Properties tab.  
3. Select the Security folder, then the Authentication Configuration hot link.  
4. Select Login to Remote Accounts from the Login Type drop-down list, then  
Network Accounting from the Accounting Mode drop-down list.  
5. Place a checkmark in the Enable box for each service that you wish to restrict  
access to. For explanations of each service, click the Help button.  
6. Do not place a checkmark in the Non-account Print box if you wish to enable  
people without accounts to continue to print.  
7. From the Verify User Details drop-down menu, select either Yes or No (keep  
logon records). The Yes selection will verify user information. When No (keep  
logon records) is selected, User ID and Account ID must be entered at the Device,  
but user information will not be checked. A logon record will be kept by the  
Device, however.  
8. If a Guest User box is available and configurable, consider whether it is advisable  
in your network environment to allow simple password, guest access to this  
restricted service device. The default setting is Off.  
9. If you wish to allow guest access, enter your guest password twice in the boxes  
provided.  
10. Click Apply and enter the Administrator User name and password when  
prompted.  
11. Click the Reboot Machine button, then OK, when prompted.  
12. Refresh your web browser, then click on the User Details Setup link to set the  
Store User Details setting. Note that you can set either NVM or hard disk as the  
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destination for saved authentication information. User Details Setup also allows  
you to configure the characteristics of the login prompt for User Authentication.  
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Xerox Standard Accounting  
Xerox Standard Accounting  
Overview  
When enabled, Xerox Standard Accounting (XSA) tracks the numbers of Copy, Print,  
Network Scanning, E-mail, Internet Fax and Embedded Fax jobs (when these features  
are installed on the machine), for each user. Usage limits can also be applied to users  
to restrict the total numbers of copy, print, fax and scan jobs that a user can perform.  
Administrators can print a report which contains all XSA data.  
XSA is set up through CentreWare Internet Services, the machine's HTTP pages  
displayed on your web browser. Administrators must create accounts and specify limits  
before users are authorized to access the machine.  
When XSA is set up, users must enter their account details at the machine to use the  
device. When they have finished their job, their XSA allocation is reduced by the  
number of prints, copies or scans performed. When XSA is enabled, users must enter  
their account details in the print driver to print documents from their workstations.  
The XSA feature is mutually exclusive from any other accounting feature. If XSA is  
enabled at the device,  
You cannot enable Foreign Device Interface, Auditron or Network Accounting.  
Each device supports unique XSA User IDs and Group Accounts.  
All user IDs must be assigned to one or more group accounts.  
NOTE: The XSA settings and account data are stored in the machine. It is strongly  
recommended that you back up the settings and data regularly using the Cloning hot  
link available under the XSA folder of Internet Services as described in this section.  
Should the machine lose your XSA data and settings you can restore them from the  
backup file that you produced by the Cloning process.  
Installation Checklist  
Before starting the installation procedure, please ensure the following items are  
available or have been performed.  
1. Ensure that your device is fully functioning on the network.  
2. Ensure that the TCP/IP and HTTP protocols are configured on the device and fully  
functioning. This is required to access CentreWare Internet Services to configure  
Xerox Standard Accounting. The Internet Services function is accessed through  
the embedded HTTP server on the machine and allows System Administrators to  
configure XSA with a web browser.  
To verify that the TCP/IP and HTTP protocols are correctly configured, print a Settings  
List.  
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Enable Xerox Standard Accounting (from Internet Services)  
At your Workstation  
1. Open your web browser and enter the TCP/IP address of the machine in the  
Address bar. Press <Enter>.  
2. Click the [Properties] tab.  
3. Click the [Accounting] folder, then select [Accounting Configuration].  
4. Select [Xerox Standard Accounting] from the [Accounting Type] drop-down list.  
5. Place a checkmark in the [Enabled] box for each service that you wish to restrict  
access to.  
6. Click [Apply] .  
7. Reboot the machine at the prompt.  
Create a Group Account  
1. On the [Properties] tab of Internet Services, expand the [Accounting] folder, and  
then the [Xerox Standard Accounting] folder.  
2. Click the [Group Accounts] link to create a new group account.  
3. In the Group Accounts Account ID box, enter an ID for the new group account (for  
example 001). The Group Account can be alphanumeric values up to a maximum  
of 32 characters. Group Account ID's must be unique.  
4. Enter a name for the group account in the Account Name box (for example  
Xerox). The group name can be alphanumeric characters to a maximum of 32  
characters. The Group Account name must be unique.  
5. Click [Apply] . The account will now be available in the Group Accounts list. Note  
that you may have to refresh your browser, or click another link, and then click on  
Group Accounts again, to see the new group.  
Create a User Account and Set Usage Limits  
NOTE: At least one group account must be created before you create user accounts.  
1. On the [Properties] tab of Internet Services, expand the [Accounting] folder, and  
then the [Xerox Standard Accounting] folder.  
2. Click [Manage Accounting].  
3. Click [Add New User].  
4. Enter an ID for the user. The user ID can contain alphanumeric characters to a  
maximum of 32 characters (for example: A10). User ID's must be unique.  
NOTE: Up to 9999 User ID’s can be registered.  
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5. Enter the user name (for example Jane Smith). The user name can contain  
alphanumeric characters to a maximum of 32 characters. User names must be  
unique.  
6. Specify the usage limits for this account in the User Limits boxes. The maximum  
value for each limit is 9999999.  
7. Click the [Apply] button when you have finished setting the usage limits.  
Maximum Usage Limits and Resetting Individual Usage Limits  
The first time a user logs into the device after the user’s group has reached the  
maximum usage limit, a message displays on the user interface. The message notifies  
the user that the group has reached the limit for the feature. All the users in the group  
will not be able to use the feature until their limit is reset.  
If a user performs a copy job at the machine, and midway through the job the limit is  
exceeded, the job will not continue.  
If a user performs a scan job at the machine, and midway through the job their limit is  
exceeded, the job will be cancelled.  
If the user's limit is reached before a print job is completed, the machine will notify the  
user that the limit has been reached. The job will be deleted from the print queue. The  
job may run over due to sheets committed to the paper path.  
NOTE: The system administrator has unlimited access to the machine.  
To Reset User Limits (if necessary)  
1. On the [Properties] tab of Internet Services, expand the [Accounting] folder, and  
then the [Xerox Standard Accounting] folder.  
2. Click [Manage Accounting].  
3. Place a checkmark in the box for the desired User ID.  
4. Click [Limits & Access].  
5. Check [Reset] boxes, and click [Apply].  
Using XSA at the machine  
When you enable XSA, users must enter a valid user name at the machine to access  
any services to which access restriction has been applied. Refer to Enable Xerox  
Standard Accounting in this section for the specific service restricting procedure.  
At the Machine  
1. Press the <All Services> button, if necessary, to display all the available service  
buttons.  
2. Press any button representing a service to which restricted access has been  
applied.  
NOTE: A lock icon may appear next to a restricted service.  
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3. When the “Enter a User ID” message displays on screen, enter your user ID and  
press <Enter>.  
NOTE: If the user is a member of more than one Group Account, he or she will be  
asked to select the account that they wish to log into.  
4. When the user is logged in, the selected service screen will be displayed. The  
user can now use that service, with usage tracked by XSA.  
5. To logout, press the <Log In/Log Out> button. The screen will ask if you want to  
logout. Select [Logout] and you will be logged out, or after a few minutes of  
inactivity, the user will automatically be logged out.  
Resetting Usage Data  
At your Workstation  
1. Open your web browser and enter the TCP/IP address of the machine in the  
Address or Location field. Press <Enter>.  
2. Click the [Properties] tab.  
3. Expand the [Accounting] folder, and then the [Xerox Standard Accounting] folder.  
4. Click [Report and Reset].  
5. To reset all usage data to zero, click the [Reset Usage Data] button.  
6. Click [OK] to confirm.  
WARNING: Do not click the [Reset to Default] button unless you intend to delete all  
users, accounts and usage data from your machine.  
Print a Usage Report  
At your Workstation  
1. Open your web browser and enter the TCP/IP address of the machine in the  
Address or Location field. Press <Enter>.  
2. Click the [Properties] tab.  
3. Expand the [Accounting] folder, and then the [Xerox Standard Accounting] folder.  
4. Click [Report and Reset].  
5. Click the [Generate Report] button.  
6. Click [Manage Accounting] and then click [Report and Reset] Workstation  
to refresh the page, then download the link from there.  
Enable XSA in your Print Drivers  
Refer to the driver Help for the steps to follow to enable XSA in your print drivers.  
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Backing Up XSA data and settings and Cloning to another device  
The Cloning feature enables you to copy XSA account information to a file on your  
workstation. You can then use this file to restore the data on the same machine or to  
clone the data to other machines. You can only clone XSA accounts to another Xerox  
device that supports the XSA feature.  
Check that the device you want to clone settings to supports XSA  
1. At a networked workstation, open your web browser and enter the TCP/IP  
address of the machine that you want to clone to. Press <Enter>.  
2. Click the [Properties] tab.  
3. See if Xerox Standard Accounting is shown in the [General Setup] folder. If it is  
not, you cannot clone to this machine.  
4. Click the [Xerox Standard Accounting] folder in the directory tree.  
5. From the display of available hot links, verify that [Cloning] is among them.  
To make a Back-up file  
1. At your workstation, open your web browser and enter the TCP/IP address of the  
machine with the settings that you want to copy, in the Address bar. Press  
<Enter>.  
2. Click the [Properties] tab.  
3. Expand the [General Setup] folder, then select [Cloning].  
To Clone all features simply select [Clone].  
-or-  
To customize individually, disable any of the features, then select [Clone].  
4. Click [Save] on the dialog box that appears.  
5. A dialog box will prompt you to specify the name and location for the cloned file.  
Verify that the extension reads .dat .  
6. Click [Save]. The .dat file can now be used to restore the information to the same  
machine or to clone other machines.  
To Restore Settings or Clone Settings to another Machine  
NOTE: This procedure will cause the machine to reboot and be inaccessible over the  
network for several minutes.  
1. Open your web browser and enter the TCP/IP address of the machine that you  
wish to restore or clone the settings to. Press <Enter>.  
2. Click the [Properties] tab.  
3. Expand the [Accounting] folder, and then the [Xerox Standard Accounting] folder.  
4. Select [Cloning].  
5. In the [Import Clone File] portion of the displayed dialog, click [Browse].  
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6. Locate the .dat clone file.  
7. Click [Import Now].  
NOTE: It may be necessary for you to use your web browser to view the Xerox  
Standard Accounting set up of Users and Groups on the new machine.  
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19 Glossary  
This chapter contains a list of terms used in the System Administration Guide. Each  
term has a corresponding definition that reflects the meaning of the term as it is used  
in this Guide.  
Terms Defined  
Use the following definitions to learn more about the meanings of terms used in this  
Guide.  
10Base-T  
10-Mbps baseband Ethernet specification using two pairs of  
twisted-pair cabling: one pair for transmitting data and the  
other for receiving data. 10Base-T, which is part of the IEEE  
802.3 specification, has a distance limit of approximately 100  
meters per segment. See also Ethernet and IEEE.  
100Base-TX  
100-Mbps baseband Fast Ethernet specification using two  
pairs of either UTP or STP wiring. The first pair of wires is  
used to receive data; the second is used to transmit. To  
guarantee proper signal timing, a 100Base-TX segment  
cannot exceed 100 meters in length. Based on the IEEE 802.3  
standard. See also Ethernet, and IEEE.  
1000Base-TX  
1000Base-T uses all four cable pairs for simultaneous  
transmission in both directions through the use of echo  
cancellation and a 5-level pulse amplitude modulation (PAM-  
5) technique.  
In 1999, the 802.3ab standard (1000Base-T) allows Gigabit  
Ethernet to run over Category 5 copper cable, enabling GigE  
devices to be readily installed in 100BaseT networks without  
cable changes. The maximum distance between nodes is  
based on the type of transceiver and cable used.  
ASCII  
An abbreviation of American Standard Code for Information  
Interchange. A coding scheme that assigns numeric values to  
letters, numbers, punctuation, and certain other characters.  
Auditron  
BOOTP  
A tracking system, which is built into the machine. You can  
use Auditron to track overall machine usage, individual usage,  
and usage of each feature separately.  
An abbreviation of Bootstrap Protocol. This is a protocol used  
by a network node to determine the IP address of its Ethernet  
interfaces, in order to boot a computer from a server via a  
network.  
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Client Server  
DHCP  
A network environment in which the nodes communicate with  
a file server, and not directly with other nodes.  
An abbreviation of Dynamic Host Configuration Protocol. A  
protocol allowing the principal parameters of network devices  
(including IP Addresses) to be configured by central DHCP  
servers.  
DNS  
An abbreviation of Domain Name System. A system used in  
the Internet for translating names of network nodes into  
addresses.  
Driver  
Ethernet  
FTP  
Software that is loaded on the client workstation that prepares  
data to be sent to the machine.  
Network transport technology commonly used to send data  
from one network node to another.  
An abbreviation of File Transfer Protocol. An application  
protocol, part of the TCP/IP protocol stack, used for  
transferring files between network nodes.  
Gateway Address  
HTTP  
The Gateway Address is the IP Address of the gateway, or  
router, that the machine will use to access devices on other  
subnets.  
An abbreviation of Hyper Text Transfer Protocol. This is the  
Internet standard that supports the exchange of information  
on the World Wide Web (WWW). HTTP lays the foundation for  
transparent access to the Internet.  
IEEE  
An abbreviation of Institute of Electrical and Electronics  
Engineers. This is an organization of engineering and  
electronics professionals notable for developing the IEEE 802  
standards for the physical and data-link layers of local area  
networks, following the ISO Open Systems Interconnection  
(OSI) model.  
IP  
See TCP/IP  
IPv4/IPv6  
Abbreviations for "Internet Protocol Version 4" and "Internet  
Protocol Version 6". IPv4 addresses are 32-bit identifiers used  
to address hosts on the Internet. They are expressed in dotted  
quad format, a series of decimal numbers separated by  
decimal points. IPv6 is the next generation protocol designed  
to replace IPv4. IPv6 addresses are 128-bit identifiers  
expressed in 16-bit hexadecimal numbers separated by  
colons. IPv6 corrects a number of problems in IPv4, such as  
the limited number of available addresses.  
IPX  
Internetwork Packet Exchange. IPX is part of NetWare. It  
routes packets to the correct node and to the correct process  
within the node.  
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TermsDefined  
LAN  
An abbreviation of Local Area Network. This is a network that  
serves a relatively small area, such as one building, and does  
not require telecommunications services to reach all of the  
nodes.  
LDAP  
An abbreviation of Lightweight Directory Access Protocol. A  
protocol that allows sharing of corporate phone book  
information.  
LPD  
NDS  
An abbreviation of Line Printer Daemon. This is a print  
management program that runs on a host.  
An abbreviation of Novell Directory Services that was formerly  
known as NetWare Directory Services. This is a database  
used by Novell NetWare to organize resources for an entire  
network of NetWare servers. The database itself can be  
distributed across the network and accessed by all servers.  
NetBEUI  
An abbreviation of NetBIOS (Network Basic Input/Output  
System) Extended User Interface. It is an enhanced version of  
the NetBIOS protocol that is used by network operating  
systems, such as LAN Manager, LAN Server, Windows for  
Workgroups, and Windows NT. NetBEUI formalizes the  
transport frame and adds additional functions. NetBEUI is no  
longer supported by Xerox.  
NetWare  
A network operating system from Novell. Clients log onto one  
or more file servers, which provide services such as e-mail,  
printing, and filing.  
Node  
PCL  
A device on a network that has an address and can send and/  
or receive data to and from other devices on the network.  
An abbreviation of Printer Control Language, which is used by  
Hewlett-Packard. This is a set of commands that tells a printer  
how to print a document.  
PCL5  
PCL6  
A Hewlett-Packard Printer Control Language (PCL) that is the  
first version of PCL to support bi-directional communication  
between printer and computer.  
A Hewlett-Packard Printer Control Language (PCL). It is an  
interpreted language, similar to but more intelligent than  
PostScript. This version offers significant changes in the  
backward compatibility issue for Hewlett-Packard machines.  
PCONSOLE  
PDF  
A NetWare utility that can be used to create, configure,  
monitor, and manage queues in a NetWare server, and to  
attach print servers to the queues.  
An abbreviation of Portable Document Format. It is a file  
format developed by Adobe Systems. A PDF file can describe  
documents containing text and images, retaining all the  
formatting and fonts of the original copy. The document can  
then be displayed or printed, using application software,  
hardware, or operating system, which may differ from that  
used to create the original document.  
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19 Glossary  
PDL  
An abbreviation of Page-Description Language. This refers to  
a programming language, such as PostScript, that is used to  
describe output to a printer or a display device, which then  
uses the instructions from the PDL to construct text and  
graphics and create the required page image.  
Peer-to-Peer  
PostScript  
A network environment in which the nodes communicate  
directly with other nodes. Windows for Workgroups, NetWare  
Lite, and Macintosh System 7 are examples of peer-to-peer  
networking products.  
PostScript is a page description language (PDL) developed by  
Adobe Systems. It is an object-oriented language, meaning  
that it treats images, including fonts, as collections of  
geometrical objects rather than as bitmaps. PostScript is the  
standard for desktop publishing because it is widely supported  
by both hardware and software vendors.  
Print driver  
Protocol  
Queue  
See Driver.  
The rules that control the transmitting and receiving of data.  
A place where jobs are stored temporarily, while they are  
waiting to be processed. A print queue will hold several print  
jobs.  
RARP  
Router  
An abbreviation of Reverse Address Resolution Protocol. This  
is a method for providing IP Addresses to nodes on a network.  
When a node powers up, it broadcasts a RARP packet  
containing its Ethernet Address. The RARP server receives  
the packet and sends the IP Address back to the node.  
A device that directs network packets to the segment of the  
network for which the packet is intended, and excludes  
packets that are not intended for a segment. Routers reduce  
unnecessary network traffic and control access to segments  
of the network.  
SSDP  
SMB  
An abbreviation of Simple Service Discovery Protocol.  
An abbreviation of Server Message Block. A protocol used to  
to share files or printers on Windows OS.  
SNMP  
SPX  
An abbreviation of Simple Network Management Protocol. A  
protocol used to help manage complex networks.  
An abbreviation of Sequenced Packet Exchange. SPX is part  
of NetWare. It makes sure that packets are received in the  
correct order and that there are no errors.  
Subnet Mask  
TBCP Filter  
A mask used to identify which part of an IP Address is the  
Subnet Address and which part is the host (or device)  
address.  
An abbreviation of Tagged Binary Control Protocol. This filter  
is only available when PostScript is enabled.  
218  
Xerox WorkCentre 7232/7242 System Administration Guide  
TermsDefined  
TCP/IP  
An abbreviation of Transmission Control Protocol / Internet  
Protocol. TCP/IP is a set of communications protocols that is  
supported by a variety of computer platforms. TCP controls  
the data transfer and IP controls the routing of the data. The  
IP Address is a unique address that identifies a device in a  
network. The IP Address has to be set in the machine by the  
System Administrator.  
TIFF  
An abbreviation of Tagged Image File Format. A standard file  
format commonly used for scanning. Images scanned with the  
machine are captured in a TIFF 6.0 file format.  
Twisted Pair  
XPS  
See 10Base-T.  
An abbreviation for XML Paper Specification. It is a file format  
developed by Microsoft which is similar to Adobe PDF. XML is  
supported on Windows Vista.  
Xerox WorkCentre 7232/7242 System Administration Guide  
219  
19 Glossary  
220  
Xerox WorkCentre 7232/7242 System Administration Guide  
Published by:  
Xerox Corporation  
GKLS East Coast Operations  
800 Phillips Road, Building 0845-17S  
Webster, New York  
14580-9791  
United States of America  
Translated by:  
Xerox  
GKLS European Operations  
Bessemer Road  
Welwyn Garden City  
Hertfordshire  
AL7 1BU  
UK  
Copyright 2007 by Xerox.  
All rights reserved.  

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