Ricoh Aficio 3045 User Manual

Printer/Scanner Unit Type  
3045  
Operating Instructions  
Printer Reference  
Getting Started  
1
2
3
4
5
6
7
8
Preparing the Machine  
Setting Up the Printer Driver  
Other Print Operations  
Printer Features  
Using the Document Server  
The Functions and Settings of the Machine  
Appendix  
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the  
Safety Information in the "General Settings Guide" before using the machine.  
TABLE OF CONTENTS  
Manuals for This Machine.....................................................................................1  
How to Read This Manual .....................................................................................3  
1. Getting Started  
Control Panel..........................................................................................................5  
Display Panel .............................................................................................................6  
User Authentication...............................................................................................8  
User Code Authentication (Using the Control Panel).................................................8  
User Code Authentication (Using a Printer Driver) ....................................................8  
Login (Using the Control Panel).................................................................................8  
Logoff (Using the Control Panel)................................................................................9  
Login (Using a Printer Driver).....................................................................................9  
Connecting the Machine .....................................................................................10  
Requirements...........................................................................................................10  
Connecting the Machine to the Host Using a USB Cable........................................10  
Connecting the Machine to the Host Using the Parallel Cable  
/ IEEE 1394 (SCSI print) Cable.............................................................................11  
Connecting to the Ethernet Interface .......................................................................12  
Setting Paper on the Bypass Tray......................................................................13  
Setting Custom Size Paper......................................................................................15  
Setting Thick Paper or OHP Transparencies...........................................................16  
2. Preparing the Machine  
Quick Install..........................................................................................................17  
Confirming the Connection Method...................................................................19  
Network Connection.................................................................................................19  
Local Connection .....................................................................................................22  
Using the SmartDeviceMonitor for Client Port..................................................23  
Installing SmartDeviceMonitor for Client..................................................................23  
Installing the PCL or RPCS Printer Driver (TCP/IP).................................................24  
Installing the PCL or RPCS Printer Driver (IPP) ......................................................26  
Changing the Port Settings for SmartDeviceMonitor for Client................................28  
Using the Standard TCP/IP Port .........................................................................29  
Installing the PCL or RPCS Printer Driver................................................................29  
Using the LPR Port ..............................................................................................31  
Installing the PCL or RPCS Printer Driver................................................................31  
Using as a Windows Network Printer ................................................................33  
Installing the PCL or RPCS Printer Driver................................................................33  
Using as a NetWare Print Server / Remote Printer ...........................................35  
Form Feed................................................................................................................37  
Banner Page ............................................................................................................37  
Printing after Resetting the Printer...........................................................................37  
Installing the Printer Driver Using USB .............................................................38  
Windows 98 SE / Me - USB .....................................................................................38  
Windows 2000 - USB...............................................................................................40  
Windows XP, Windows Server 2003 - USB.............................................................41  
Troubleshooting for Using USB................................................................................43  
i
Printing with Parallel Connection.......................................................................44  
Installing the PCL or RPCS Printer Driver................................................................44  
Installing the Printer Driver Using IEEE 1394 (SCSI print)...............................46  
Windows 2000..........................................................................................................46  
Windows XP, Windows Server 2003........................................................................48  
Printing with Bluetooth Connection...................................................................50  
Supported Profiles....................................................................................................50  
Printing with Bluetooth Connection ..........................................................................50  
If a Message Appears during Installation..........................................................53  
Making Option Settings for the Printer..............................................................54  
Conditions for Bidirectional Communication ............................................................54  
If Bidirectional Communication Is Disabled..............................................................56  
Installing Font Manager 2000..............................................................................57  
Using Adobe PageMaker Version 6.0, 6.5, or 7.0..............................................58  
3. Setting Up the Printer Driver  
PCL - Accessing the Printer Properties.............................................................59  
Windows 95 / 98 / Me - Accessing the Printer Properties........................................59  
Windows 2000 - Accessing the Printer Properties...................................................60  
Windows XP, Windows Server 2003 - Accessing the Printer Properties.................62  
Windows NT 4.0 - Accessing the Printer Properties ................................................64  
RPCS - Accessing the Printer Properties..........................................................66  
Windows 95 / 98 / Me - Accessing the Printer Properties........................................66  
Windows 2000 - Accessing the Printer Properties...................................................68  
Windows XP, Windows Server 2003 - Accessing the Printer Properties.................70  
Windows NT 4.0 - Accessing the Printer Properties ................................................72  
4. Other Print Operations  
Printing a PDF File Directly.................................................................................75  
Printing Method........................................................................................................75  
Unauthorized Copy Control ................................................................................76  
Using [Data security for copying] .................................................................................76  
Using [Mask type:] .....................................................................................................78  
Important Notice.......................................................................................................79  
Using the Print Job List.......................................................................................80  
Selecting the Initial Print Job List .............................................................................80  
Displaying a Print Job List........................................................................................81  
Sample Print.........................................................................................................84  
Printing a Sample Print File......................................................................................84  
Deleting Sample Print Files......................................................................................86  
Locked Print .........................................................................................................87  
Printing a Locked Print File ......................................................................................87  
Deleting Locked Print Files ......................................................................................89  
Hold Print..............................................................................................................90  
Printing a Hold Print File ..........................................................................................90  
Deleting Hold Print Files...........................................................................................92  
Stored Print ..........................................................................................................93  
Printing a Stored Print File .......................................................................................93  
Deleting Stored Print Files .......................................................................................95  
ii  
Printing from List Per User ID.............................................................................96  
Printing the Desired Print Job ..................................................................................96  
Printing All Print Jobs...............................................................................................97  
Spool Printing ......................................................................................................99  
Form Feed...........................................................................................................100  
Print Using a Selected Tray ...................................................................................100  
Canceling Form Feed.............................................................................................101  
Canceling a Print Job ........................................................................................102  
Windows - Canceling a Print Job ...........................................................................102  
Checking the Error Log.....................................................................................104  
Covers.................................................................................................................106  
Slip Sheet............................................................................................................109  
Chaptering..........................................................................................................111  
User Defined Pages ...........................................................................................113  
Collate.................................................................................................................114  
Printing with the Finisher..................................................................................116  
Staple.....................................................................................................................117  
Punch.....................................................................................................................120  
5. Printer Features  
Printer Features Menu.......................................................................................123  
Adjusting Printer Features................................................................................125  
Printer Features Parameters.............................................................................126  
List / Test Print .......................................................................................................126  
Maintenance...........................................................................................................128  
System ...................................................................................................................128  
Host Interface.........................................................................................................132  
PCL Menu ..............................................................................................................132  
PS Menu ................................................................................................................134  
PDF Menu..............................................................................................................134  
6. Using the Document Server  
Accessing the Document Server......................................................................135  
7. The Functions and Settings of the Machine  
Mainframe...........................................................................................................137  
Functions................................................................................................................137  
Interface .................................................................................................................137  
List of the Setting Items ....................................................................................138  
Web Image Monitor................................................................................................138  
telnet ......................................................................................................................140  
UNIX.......................................................................................................................141  
Settings that can be used with PostScript 3...........................................................142  
iii  
8. Appendix  
Software and Utilities Included on the CD-ROM.............................................143  
Printer Drivers for This Printer................................................................................144  
SmartDeviceMonitor for Admin ..............................................................................146  
SmartDeviceMonitor for Client ...............................................................................147  
Troubleshooting.................................................................................................149  
Error & Status Messages on the Display Panel .....................................................149  
The Machine Does Not Print..................................................................................151  
Other Printing Problems.........................................................................................154  
System Settings (Parallel Connection)............................................................159  
Precautions when using Windows Server 2003..............................................160  
Precautions When Using the Terminal Server Mode.............................................160  
Specifications.....................................................................................................161  
Options...................................................................................................................162  
INDEX....................................................................................................... 165  
iv  
Manuals for This Machine  
The following manuals describe the operational procedures of this machine. For  
particular functions, see the relevant parts of the manual.  
Note  
Manuals provided are specific to machine type.  
Adobe Acrobat Reader/Adobe Reader is necessary to view the manuals as a  
PDF file.  
Two CD-ROMs are provided:  
• CD-ROM 1 “Operating Instructions”  
• CD-ROM 2 “Scanner Driver and Document Management Utility”  
General Settings Guide  
Provides an overview of the machine and describes System Settings(such as  
Tray Paper Settings), Document Server functions and troubleshooting.  
Refer to this manual for Address Book procedures such as registering fax  
numbers, e-mail addresses, and user codes.  
Security Reference  
This manual is for administrators of this machine. It describes security func-  
tions that the administrators can use to protect data from being tampered, or  
prevent the machine from unauthorized use. Also refer to this manual for the  
procedures for registering administrators, as well as setting user and admin-  
istrator authentication.  
Network Guide (PDF file - CD-ROM1)  
Provides information about configuring and operating the printer in a net-  
work environment or using software. This manual covers all models, and  
therefore contains functions and settings that may not be available for your  
model.  
Images, illustrations, functions, and supported operating systems may differ  
from those of your model.  
Copy Reference  
Describes operations, functions, and troubleshooting for the machine's copier  
function.  
Facsimile Reference <Basic Features>  
Describes operations, functions, and troubleshooting for the machine's fac-  
simile function.  
Facsimile Reference <Advanced Features>  
Describes advanced facsimile functions such as line settings and procedures  
for registering IDs.  
Printer Reference (this manual)  
Describes system settings, operations, functions, and troubleshooting for the  
machine’s printer function.  
1
Scanner Reference (PDF file - CD-ROM1)  
Describes operations, functions, and troubleshooting for the machine’s scan-  
ner function.  
Manuals for DeskTopBinder Lite  
DeskTopBinder Lite is a utility included on the CD-ROM labeled “Scanner  
Driver and Document Management Utility”.  
• DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2)  
Describes installation of, and the operating environment for DeskTop-  
Binder Lite in detail. This guide can be displayed from the [Setup] dialog  
box when DeskTopBinder Lite is installed.  
• DeskTopBinder Introduction Guide (PDF file - CD-ROM2)  
Describes operations of DeskTopBinder Lite and provides an overview of  
its functions. This guide is added to the [Start] menu when DeskTopBinder  
Lite is installed.  
• Auto Document Link Guide (PDF file - CD-ROM2)  
Describes operations and functions of installed with DeskTopBinder Auto  
Document LinkLite. This guide is added to the [Start] menu when Desk-  
TopBinder Lite is installed.  
Other manuals  
• PostScript 3 Supplement (PDF file - CD-ROM1)  
• UNIX Supplement (available from an authorized dealer, or as a PDF file on  
our Web site)  
2
How to Read This Manual  
Symbols  
In this manual, the following symbols are used:  
R WARNING:  
This symbol indicates a potentially hazardous situation which, if instructions  
are not followed, could result in death or serious injury.  
R CAUTION:  
This symbol indicates a potentially hazardous situation which, if instructions  
are not followed, may result in minor or moderate injury, or damage to proper-  
ty.  
* The statements above are notes for your safety.  
Important  
If this instruction is not followed, paper might misfeed, originals might be dam-  
aged, or data might be lost. Be sure to read this.  
Preparation  
This symbol indicates prior knowledge or preparation is required before opera-  
tion.  
Note  
This symbol indicates precautions for operation, or actions to take after mal-op-  
eration.  
Limitation  
This symbol indicates numerical limits, functions that cannot be used together,  
or conditions in which a particular function cannot be used.  
Reference  
This symbol indicates a reference.  
[
]
Keys and buttons that appear on the computer's display.  
Keys that appear on the machine's display panel.  
{
}
Keys built into the machine's control panel.  
Keys on the computer's keyboard.  
3
4
1. Getting Started  
Control Panel  
AJM009S  
1. Indicators  
5. Main power indicator  
Display errors and machine status.  
d: Add Staple indicator  
D: Add Toner indicator  
B: Load Paper indicator  
L: Service Call indicator  
M: Open Cover indicator  
x: Misfeed indicator  
This indicator lights when the main pow-  
er switch is turned on.  
Important  
Do not turn off the main power  
switch while the On indicator is lit  
or blinking. Doing so may damage  
the hard disk.  
See “Control Panel”, General Settings  
Guide.  
6. On indicator  
This indicator lights when the operation  
switch is turned on.  
2. {User Tools/Counter} key  
• User Tools  
7. Operation switch  
Press to turn the power on (the On indi-  
cator goes on). Press again to turn the  
power off (the On indicator goes off).  
Press to change default settings and  
conditions to your requirements.  
• Counter  
Press to display or print the total  
number of copies made.  
8. {Clear/Stop} key  
• Press to cancel the entered data.  
3. Display panel  
Displays operation status, error messag-  
es, and function menus. See p.6 “Display  
Panel”.  
• Press to stop printing if the Printer  
screen is displayed.  
9. {# (Enter)} key  
Press after entering a value.  
4. {Energy Saver} key  
Press to switch to the Energy Saver mode.  
Note  
This key is ineffective during System  
Settings (User Tools) operations.  
5
Getting Started  
10. Number keys  
12. Function status indicators  
Press to enter a value for various settings.  
These show the status of the above func-  
tions:  
11. Function keys  
Press to switch between the “Copy”,  
“Document Server”, “Fax”, Printer”, and  
“Scanner” screens.  
• Green: the function is active.  
• Red: the function has been interrupt-  
ed.  
1
The indicator for the selected function  
lights.  
13. m: Data In indicator  
The Data In indicator shows the status of  
data reception from a computer.  
• This indicator blinks when data is be-  
ing received.  
• This indicator lights when there is  
data remaining to be printed.  
Display Panel  
This section describes configuration using the display panel when the printer  
function is selected.  
Important  
The machine switches to offline when you make settings when the machine  
is online. After you complete the setting, the machine switches to online au-  
tomatically.  
If you make a setting when the machine is offline, it will stay offline afterward.  
The function items displayed serve as selector keys. You can select or specify  
an item by pressing it lightly.  
When you select or specify an item on the display panel, it becomes highlighted.  
Keys dimmed (for example,  
) cannot be used.  
AJM010S  
1. Operational status or messages  
2. [fOnline] / [ Offline]  
Displays current machine status, such as  
“Ready”, “Offline”, and “Printing...”. In-  
formation about the print job (user ID  
and document name) appears in this sec-  
tion.  
When you press these keys, the machine  
switches between online and offline.  
When the machine is online, it can re-  
ceive data from the computer.  
When the machine is offline, it cannot re-  
ceive data from the computer.  
6
Control Panel  
3. [Form Feed]  
Press to print all the data left in the ma-  
chine's input buffer.  
5. [Print Jobs]  
Press to display print jobs sent from a  
computer.  
6. [Error Log]  
Press to display the error logs of print  
jobs that sent from a computer.  
Note  
1
When the machine is online, the status  
appears dimly.  
This function is not available with the  
7. [Spooling Job List]  
Press to display spooled jobs.  
RPCS printer language.  
4. [Job Reset]  
8. Paper Tray Status indicators  
The paper tray settings appear.  
Press to cancel the current print job.  
If you press it when the machine is offline  
and Hex Dump is selected, Hex Dump is  
canceled.  
Note  
When the power is turned on, the copier display is shown. This is a factory  
default. This initial setting can be changed. See “User Tools (System Set-  
tings)”, General Settings Guide.  
7
Getting Started  
User Authentication  
When user authentication (User Code  
Authentication, Basic Authentication,  
Windows Authentication, LDAP Au-  
thentication, or Integration Server Au-  
thentication) is set, the authentication  
screen is displayed. Unless a valid user  
name and password are entered, oper-  
ations are not possible with the ma-  
chine. Log on to operate the machine,  
and log off when you are finished op-  
erations. Be sure to log off to prevent  
unauthorized users from using the  
machine.  
User Code Authentication  
(Using a Printer Driver)  
1
When user authentication is set, spec-  
ify the user code in the printer prop-  
erties of a printer driver. For details,  
see the printer driver Help.  
Login (Using the Control  
Panel)  
Follow the procedure below to log in  
when Basic Authentication, Windows  
Authentication, LDAP Authentica-  
tion, or Integration Server Authenti-  
cation is set.  
Note  
Consult the User Administrator  
about your login user name, pass-  
word, and user code. For details  
about the various types of user au-  
thentication, consult the appropri-  
ate administrators.  
A Press [Enter] for [Login User Name].  
For user code authentication, enter  
a number that is registered in the  
Address Book as a login user name  
as the user code.  
B Enter a login user name, and then  
User Code Authentication  
(Using the Control Panel)  
press [OK].  
C Press [Enter] for [Login Password].  
When user authentication is set, the  
following screen appears.  
D Enter a login password, and then  
press [OK].  
E Press [Login].  
When the user is authenticated, the  
screen for the function you are us-  
ing appears.  
Enter a user code (eight digit), and  
then press [#].  
8
User Authentication  
Logoff (Using the Control  
Panel)  
Login (Using a Printer Driver)  
When Basic Authentication, Win-  
dows Authentication, LDAP Authen-  
tication, or Integration Server  
Authenticationis set, make encryp-  
tion settings in the printer properties  
of a printer driver, and then specify a  
login user name and password. For  
details, see the printer driver Help.  
Follow the procedure below to log off  
when Basic Authentication, Windows  
Authentication, LDAP Authentica-  
tion, or Integration Server Authenti-  
cation is set.  
1
A Press the {User Tools/Counter} key.  
Note  
B Press [o Logout].  
When logged on using a printer  
driver, logging off is not required.  
C Press [Yes].  
D Press the {User Tools/Counter} key.  
9
Getting Started  
Connecting the Machine  
Reference  
A Connect the USB 2.0 interface ca-  
ble to the USB port.  
For information about connection  
using Ethernet and wireless LAN,  
see “Confirming the Connection”,  
Network Guide.  
1
For information about connection  
using Bluetooth, see the manual  
that comes with the optional Blue-  
tooth interface unit.  
Requirements  
AJL003S  
Before using this machine, make sure  
all environmental and electrical re-  
quirements are met. Connect the ma-  
chine to the host computer using the  
parallel cable, network interface unit,  
or both.  
B Connect the other end to the USB  
port on the host computer.  
Note  
The USB 2.0 interface board is  
supported by Windows 98 SE /  
Me / 2000 / XP, Windows Server  
2003, Mac OS X v10.3.3 or higher.  
Make sure all cables, connectors, and  
electrical outlets necessary to attach  
the machine to the host computer or  
network are at hand.  
• For Windows 98 SE / Me:  
Make sure to install “USB  
Printing Support”. If USB 2.0  
is used with Windows 98 SE  
/ Me, only a speed equal to  
that of USB 1.1 is possible.  
Connecting the Machine to the  
Host Using a USB Cable  
• For Mac OS:  
You can connect the machine to the  
host computer using a USB interface  
cable.  
To use Macintosh, the ma-  
chine must be equipped with  
the optional PostScript 3  
unit. If USB 2.0 is used with  
Mac OS X v10.3.3 or higher, a  
transfer speed of USB 2.0 is  
supported.  
This machine does not come with a  
USB interface cable. Make sure you  
purchase the appropriate cable for the  
machine and your computer.  
Follow the procedure to connect the  
machine to the host computer using a  
USB interface cable.  
10  
Connecting the Machine  
A Turn off the main power switches  
Connecting the Machine to the  
Host Using the Parallel Cable /  
IEEE 1394 (SCSI print) Cable  
of the machine and computer.  
Important  
Before turning off the main pow-  
er switch, see “Turning Off the  
Power”, General Settings Guide.  
1
Connect the machine to the host com-  
puter using the optional parallel  
board or the optional IEEE 1394 inter-  
face board. This machine does not  
come with a parallel cable to connect  
the machine to the host computer.  
B Plug the cable into the connector  
on the machine’s interface.  
Parallel Connection  
The machine's parallel interface is a  
standard bidirectional interface. It re-  
quires a standard IEEE 1284 compli-  
ant 36-pin parallel cable and a parallel  
port on the host computer. Make sure  
you purchase the appropriate cable  
for the machine and your computer.  
Note  
Do not use a parallel cable that is  
AJL004S  
longer than 3 meters (10 feet).  
Rating voltage of the interface con-  
IEEE 1394 (SCSI print) Connection  
nector: Max. DC 5V  
Follow the procedure to connect the  
machine to the host computer using a  
parallel cable or IEEE 1394 interface  
cable.  
Important  
Before connecting the machine and  
a computer using an interface ca-  
ble, make sure the machine is not  
operating, and then turn off the  
main power switches of the ma-  
chine and computer.  
AJL005S  
C Plug the other end of the cable into  
the connector on the computer’s  
interface.  
Be sure to use a specified interface  
cable. Other cables may cause ra-  
dio interference.  
D Turn on the machine's main pow-  
er switch.  
11  
Getting Started  
E Turn on the computer.  
B Turn off the main power switch.  
Note  
Important  
When using Windows 95 / 98 / Me  
/ 2000 / XP and Windows Server  
2003, a printer driver installation  
screen might appear when the  
computer is turned on. If this hap-  
Make sure the main power is off.  
See “Turning On the Power”,  
General Settings Guide.  
1
C Connect the Ethernet cable to the  
10 BASE-T / 100 BASE-TX port.  
pens, click [Cancel] on the screen.  
For more information, see p.17  
“Preparing the Machine”.  
The machine and computer are  
now connected. The printer driver  
must be installed next. For infor-  
mation about how to install the  
printer driver, see p.17 “Preparing  
the Machine”.  
AJL019S  
Connecting to the Ethernet  
Interface  
D Turn on the main power switch.  
The network interface board supports  
10 BASE-T or 100 BASE-TX connec-  
tions.  
Important  
Before making the connection,  
touch the metallic part to ground  
yourself.  
AJM005S  
1. Indicator (green)  
A Attach the supplied ferrite core to  
Remains green when the machine is  
properly connected to the network.  
the end of the Ethernet cable.  
2. Indicator (yellow)  
Turns yellow when 100 BASE-TX is  
operating. Turns off when 10 BASE-T  
is operating.  
AJL014S  
12  
Setting Paper on the Bypass Tray  
Setting Paper on the Bypass Tray  
This section gives instructions for set-  
ting paper on the bypass tray. Use the  
bypass tray to print onto OHP trans-  
parencies, labels, thick paper, and en-  
velopes that cannot be loaded in the  
paper tray.  
Reference  
For details about setting paper in  
the regular paper tray, see General  
Settings Guide.  
1
When loading custom size paper,  
see p.15 “Setting Custom Size Pa-  
per”.  
Important  
The following functions are disa-  
bled when printing from the by-  
pass tray:  
When loading OHP transparencies  
or thick paper (over 127.9 g/m2),  
set paper size and paper type. For  
details, see p.16 “Setting Thick Pa-  
per or OHP Transparencies”.  
• Duplex printing  
• Auto Tray Select  
• Auto Tray Switching  
• Rotating Collate  
When loading letterhead paper,  
pay attention to its orientation. See  
“Orientation-Fixed Paper or Two-  
Sided Paper”, General Settings  
Guide.  
• Staple (when the optional unit is  
installed)  
• Punch (when the optional unit  
is installed)  
Note  
Paper within the following dimen-  
When printing using the printer  
function, original images are al-  
ways rotated by 180 degrees (the  
orientation of images to be printed  
is opposite to that of the copier  
function). When printing onto pa-  
per with specific orientation re-  
quirements, such as envelopes and  
letterheads, make sure to rotate the  
paper feed orientation to 180 de-  
grees.  
sions can be set in the bypass tray:  
• Vertical: 100 - 297 mm  
(3.94 - 11.69 in.)  
• Horizontal: 148 - 600 mm  
(5.83 - 23.62 in.)  
Be sure to set the paper with the  
side you want to print facing down  
in the bypass tray.  
The number of sheets that can be  
loaded in the bypass tray depends  
on the paper type.  
Paper sizes fed from the bypass  
tray are output first sheet down,  
print side-up.  
13  
Getting Started  
A Open the bypass tray.  
C Gently insert paper face up into  
the bypass tray until the beeper  
sounds.  
Note  
1
The beeper will not sound if it is  
turned off. Gently insert paper  
until it stops.  
Do not stack paper over the lim-  
it mark, otherwise a skewed im-  
age or misfeeds might occur.  
AJL006S  
Fan the paper to get air between  
the sheets to avoid a multi-sheet  
feed.  
B Adjust the paper guides to the pa-  
per size.  
Open out the extender to support  
paper sizes larger than A4 L, 81/2  
u11 L.  
D Select the paper size.  
Note  
Important  
The following procedures are  
not required if you select [Driver  
/ Command] from [Bypass Tray  
Setting Priority] in [System] of  
[Printer Features] (see p.128 “Sys-  
tem”). In that case, set the paper  
size using the printer driver.  
If the paper guides are not flush  
against the paper, skewing and  
misfeeds might occur.  
If you select [Machine Settings]  
from [Bypass Tray Setting Priority]  
in [System] of [Printer Features]  
(see p.128 “System”), the set-  
tings made using the control  
panel have priority over the  
printer driver settings.  
If the printer driver is not used,  
select [Machine Settings] from  
[Bypass Tray Setting Priority] in  
[System] of [Printer Features] (see  
p.128 “System”). Set paper size  
using the control panel.  
AJL007S  
1. Extender  
2. Paper guides  
14  
Setting Paper on the Bypass Tray  
Reference  
For printer driver settings, see  
the printer driver Help.  
Setting Custom Size Paper  
Note  
A Press the {User Tools/Counter} key  
The following procedures are not  
required if you select [Driver / Com-  
mand] from [Bypass Tray Setting Pri-  
ority] in [System] of [Printer Features]  
(see p.128 “System”). In that case,  
set the paper size using the printer  
driver.  
1
on the control panel.  
ZCAS100N  
B Press [System Settings].  
If you select [Machine Settings] from  
[Bypass Tray Setting Priority] in [Sys-  
tem] of [Printer Features] (see p.128  
“System”), the settings made using  
the control panel have priority  
over the printer driver settings.  
C Press the [Tray Paper Settings] tab.  
D Press [TNext] to scroll through  
the list.  
E Press [Printer Bypass Paper Size].  
If the printer driver is not used, se-  
lect [Machine Settings] from [Bypass  
Tray Setting Priority] in [System] of  
[Printer Features] (see p.128 “Sys-  
tem””). Set paper size using the  
control panel.  
F Select the paper size.  
Note  
Reference  
For printer driver settings, see the  
printer driver Help.  
Press [UPrevious] or [TNext]  
to scroll through the list.  
When loading thick paper or  
OHP transparencies, select  
paper size and paper type.  
For details, see p.16 “Setting  
Thick Paper or OHP Trans-  
parencies”.  
A Press the {User Tools/Counter} key  
on the control panel.  
B Press [System Settings].  
C Press the [Tray Paper Settings] tab.  
G Press [OK].  
D Press [TNext] to scroll through the  
H Press the {User Tools/Counter} key.  
list.  
E Press [Printer Bypass Paper Size].  
F Press [Custom Size].  
If a custom size is already set, press  
[Change Size].  
G Press [Vertical].  
15  
Getting Started  
Thick paper and OHP transparen-  
cies are delivered face up on the  
top of the preceding page; there-  
fore, the prints need to be rear-  
ranged into the correct order. To  
avoid this, select [Reverse order  
print] in the RPCS printer driver  
settings to deliver the prints in the  
correct page order.  
H Enter the vertical size of the paper  
using the number keys, and then  
press [#].  
1
Reference  
For printer driver settings, see  
Printer Driver Help.  
I Press [Horizontal].  
J Enter the horizontal size of the  
paper using the number keys, and  
then press [#].  
A Press the {User Tools/Counter} key  
on the control panel.  
K Press [OK].  
B Press [System Settings].  
The paper sizes entered are dis-  
played.  
C Press the [Tray Paper Settings] tab.  
L Press [OK].  
D Press [TNext] to scroll through the  
list.  
M Press the {User Tools/Counter} key.  
E Press [Paper Type: Bypass tray].  
Setting Thick Paper or OHP  
Transparencies  
Note  
The following procedures are not  
required if you select [Driver / Com-  
mand] from [Bypass Tray Setting Pri-  
ority] in [System] of [Printer Features]  
(see p.128 “System”). In that case,  
set the paper size using the printer  
driver.  
F Select [OHP] or [Thick Paper].  
G Press [OK].  
The paper type selected is dis-  
played.  
H Press the {User Tools/Counter} key.  
If you select [Machine Settings] from  
[Bypass Tray Setting Priority] in [Sys-  
tem] of [Printer Features] (see p.128  
“System”), the settings made using  
the control panel have priority  
over the printer driver settings.  
Note  
The settings made will remain  
valid until they are reset again.  
After printing on OHP trans-  
parencies or thick paper, make  
sure to clear settings for the next  
user.  
If the printer driver is not used, se-  
lect [Machine Settings] from [Bypass  
Tray Setting Priority] in [System] of  
[Printer Features] (see p.128 “Sys-  
tem”). Set the paper size using the  
control panel.  
16  
2. Preparing the Machine  
Quick Install  
Windows 95 / 98 / Me / 2000 / XP, Windows Server 2003, and Windows NT 4.0  
users can easily install this software using the CD-ROM provided.  
Using Quick Install, the PCL printer driver and/or RPCS printer driver and  
SmartDeviceMonitor for Client is installed under network environment, and  
TCP/IP port will be set.  
Important  
To install printer driver under Windows 2000 / XP Professional, Windows  
Server 2003, and Windows NT 4.0, you must have an account that has Man-  
age Printers permission. Log on as an Administrator.  
If you connect using USB, refer to p.38 “Installing the Printer Driver Using  
USB” and install the printer driver.  
A Quit all applications currently running.  
B Insert the CD-ROM into the CD-ROM drive.  
The installer starts.  
Auto Run may not work with certain operating system settings. If this hap-  
pens, launch “Setup.exe” on the CD-ROM root directory.  
C Select an interface language, and then click [OK].  
The default interface language is English.  
D Click [Quick Install].  
The software license agreement appears in the [License Agreement] dialog box.  
E After reading the agreement, click [I accept the agreement.], and then click  
[Next >].  
F Select the machine model you want to use in the [Select Printer] dialog box.  
For network connection via TCP/IP, select the machine whose IP address is  
displayed in [Connect To].  
For parallel connection, select the machine whose printer port is displayed in  
[Connect To].  
G Click [Install].  
The printer driver installation starts.  
H Click [Finish].  
A message about restarting the computer may appear. Restart the computer  
to complete installation.  
17  
Preparing the Machine  
I Click [Exit] in the first dialog box of the installer, and then take out the CD-  
ROM.  
Note  
To stop installation of the selected software, click [Cancel] before installa-  
tion is complete.  
Auto Run may not work with certain operating system settings. If this hap-  
pens, launch “Setup.exe” on the CD-ROM root directory.  
2
Select a machine to whose IP address is displayed in [Connect To] to install  
SmartDeviceMonitor for Client when using TCP/IP.  
Reference  
Quick Install is not available unless bidirectional communication between  
the machine and computer is enabled via parallel connection. See p.56 “If  
Bidirectional Communication Is Disabled” for details about bidirectional  
communication between the machine and computer.  
18  
Confirming the Connection Method  
Confirming the Connection Method  
This machine supports network and local connection.  
Before installing the printer driver, check how the machine is connected. Follow  
the driver installation procedure that is appropriate to the connection method.  
2
Network Connection  
This machine can be used as a Windows printing port or network printer.  
Using This Machine as the Windows Printing port  
Network connections can be established through Ethernet, IEEE 802.11b, and  
IEEE 1394 (IP over 1394).  
Available ports are determined based on the combination of Windows operating  
system version and connection method used.  
AJO011S  
Windows 95 / 98  
Connection Method  
Available Ports  
Ethernet / IEEE 802.11b  
IEEE 1394 (IP over 1394)  
SmartDeviceMonitor for Client port  
None  
Windows Me  
Connection Method  
Available Ports  
Ethernet / IEEE 802.11b  
IEEE 1394 (IP over 1394)  
SmartDeviceMonitor for Client port  
SmartDeviceMonitor for Client port  
19  
Preparing the Machine  
Windows 2000  
Connection Method  
Available Ports  
Ethernet / IEEE 802.11b  
SmartDeviceMonitor for Client port  
Standard TCP/IP  
LPR port  
IEEE 1394 (IP over 1394)  
None  
2
Windows XP  
Connection Method  
Available Ports  
Ethernet / IEEE 802.11b  
SmartDeviceMonitor for Client port  
Standard TCP/IP  
LPR port  
IEEE 1394 (IP over 1394)  
SmartDeviceMonitor for Client port  
Standard TCP/IP  
Windows Server 2003  
Connection Method  
Available Ports  
Ethernet / IEEE 802.11b  
SmartDeviceMonitor for Client port  
Standard TCP/IP  
LPR port  
IEEE 1394 (IP over 1394)  
SmartDeviceMonitor for Client port  
Standard TCP/IP  
Windows NT 4.0  
Connection Method  
Available Ports  
Ethernet / IEEE 802.11b  
SmartDeviceMonitor for Client port  
LPR port  
IEEE 1394 (IP over 1394)  
None  
Reference  
See the explanation of how to install the printer driver for each type of port.  
For the SmartDeviceMonitor for Client port, see p.23 “Using the SmartDe-  
viceMonitor for Client Port”.  
For the Standard TCP/IP port, see p.29 “Using the Standard TCP/IP Port”.  
For the LPR port, see p.31 “Using the LPR Port”.  
20  
Confirming the Connection Method  
Using as a network printer  
This machine can be used as the Windows network printer, the NetWare print  
server, or the NetWare remote printer.  
2
ZZZ003S  
Reference  
See the explanation of how to install the printer driver for each type of net-  
work printer.  
For the Windows network printer, see p.33 “Using as a Windows Network  
Printer”.  
For the NetWare print server and remote printer, see p.35 “Using as a Net-  
Ware Print Server / Remote Printer”.  
21  
Preparing the Machine  
Local Connection  
Local connections can be established via parallel, USB, IEEE 1394 (SCSI print),  
and Bluetooth connections.  
Windows operating system version determines the available connection methods.  
• Windows 95:  
• Parallel connections  
2
• Windows 98:  
• Parallel connections  
• Windows 98 SE / Me:  
• USB and Parallel connections  
• Windows 2000:  
• USB, Parallel, IEEE 1394 (SCSI print), and Bluetooth connections  
• Windows XP:  
• USB, Parallel, IEEE 1394 (SCSI print), and Bluetooth connections  
• Windows Server 2003:  
• USB, Parallel, IEEE 1394 (SCSI print), and Bluetooth connections  
• Windows NT 4.0:  
• Parallel connections  
Reference  
See the explanation of how to install the printer driver for each method of  
connection.  
For the USB connection, see p.38 “Installing the Printer Driver Using USB”.  
For the parallel connection, see p.44 “Printing with Parallel Connection”.  
For the IEEE 1394 (SCSI print) connection, see p.46 “Installing the Printer  
Driver Using IEEE 1394 (SCSI print)”.  
For the Bluetooth connection, see p.50 “Printing with Bluetooth Connec-  
tion”.  
22  
Using the SmartDeviceMonitor for Client Port  
Using the SmartDeviceMonitor for Client  
Port  
Installing SmartDeviceMonitor for Client  
2
Important  
To install SmartDeviceMonitor for Client under Windows 2000 / XP Profes-  
sional, Windows Server 2003, and Windows NT 4.0, you must have an ac-  
count that has Manage Printers permission. Log on as an Administrator.  
Install SmartDeviceMonitor for Client before installing the printer driver  
when using the SmartDeviceMonitor for Client port.  
A Quit all applications currently running.  
B Insert the CD-ROM into the CD-ROM drive.  
The installer starts.  
Auto Run may not work with certain operating system settings. If this hap-  
pens, launch “Setup.exe” on the CD-ROM root directory.  
C Select an interface language, and then click [OK].  
The default interface language is English.  
D Click [SmartDeviceMonitor for Client/Admin].  
E The SmartDeviceMonitor for Client installer starts.  
F The software license agreement appears in the [License Agreement] dialog  
box. After reading through its contents, click [I accept the agreement.], and  
then click [Next >].  
G Click [SmartDeviceMonitor for Client], and then click [Next >].  
The SmartDeviceMonitor for Client installer starts.  
H Follow the instructions on the display to install SmartDeviceMonitor for  
Client.  
I Click [Finish].  
If you are required to restart the computer after installing SmartDeviceMon-  
itor for Client, restart the computer.  
Note  
To stop installation of the selected software, click [Cancel] before installa-  
tion is complete.  
23  
Preparing the Machine  
Installing the PCL or RPCS Printer Driver (TCP/IP)  
Important  
To install this printer driver under Windows 2000 / XP Professional, Win-  
dows Server 2003, and Windows NT 4.0, you must have an account that has  
Manage Printers permission. Log on as an Administrators or Power Users  
group member.  
2
A Quit all applications currently running.  
B Insert the CD-ROM into the CD-ROM drive.  
The installer starts.  
Auto Run may not work with certain operating system settings. If this hap-  
pens, launch “Setup.exe” on the CD-ROM root directory.  
C Select an interface language, and then click [OK].  
The default interface language is English.  
D Click [PCL/RPCS Printer Drivers].  
E The software license agreement appears in the [License Agreement] dialog box.  
After reading the agreement, click [I accept the agreement.], and then click [Next >].  
F Select the printer driver you want to use in the [Select Program] dialog box.  
You can select several printer drivers.  
G Click [Next >].  
H Select the machine model you want to use.  
The printer name can be changed in the [Change settings for 'Printer Name'] box.  
I Double-click the printer name to display the printer settings.  
Note  
The details shown in [Comment:], [Driver:], and [Port:] vary depending on  
the operating system, printer model, and port.  
J Click [Port:], and then click [Add].  
K Click [SmartDeviceMonitor], and then click [OK].  
L Click [TCP/IP], and then click [Search].  
A list of printers using TCP/IP appears.  
24  
Using the SmartDeviceMonitor for Client Port  
M Select the printer you want to use, and then click [OK].  
Only printers that respond to a broadcast from the computer appear. To use  
a machine not listed here, click [Specify Address], and then enter the IP address  
or host name of the machine.  
Under Windows 95 / 98 / Me, you cannot add an IP address partially similar  
to the one already used. For example, if “192.168.0.2” is in use, “192.168.0.2xx”  
cannot be used. Similarly, if “192.168.0.20” is in use, “192.168.0.2” cannot be  
used.  
2
N Check that the port of the selected printer is displayed in [Port:].  
O Set a user code, if necessary.  
This allows a SmartDeviceMonitor for Admin user to display and check sta-  
tistics about the number of sheets which each user prints. For details, see  
SmartDeviceMonitor for Admin Help.  
Up to 8 numeric characters can be entered. No alphabetic character or symbol  
can be entered.  
P Select the [Default Printer] check box to configure the printer as default.  
Q Click [Continue].  
Installation starts.  
R Click [Finish] in the installation completion dialog box.  
A message about restarting the computer may appear. Restart the computer  
to complete installation.  
Reference  
A message appears if there is a newer version of the printer driver already  
installed. If there is, you cannot install the printer driver using Auto Run.  
If you still want to install the printer driver, install use [Add Printer]. See p.53  
“If a Message Appears during Installation”.  
25  
Preparing the Machine  
Installing the PCL or RPCS Printer Driver (IPP)  
Important  
To install printer driver under Windows 2000 / XP Professional, Windows  
Server 2003, and Windows NT 4.0, you must have an account that has Man-  
age Printers permission. For this, log on as an Administrators or Power Users  
group member.  
2
A Quit all applications currently running.  
B Insert the CD-ROM into the CD-ROM drive.  
The installer starts.  
Auto Run may not work with certain operating system settings. In that case,  
launch “Setup.exe” on the CD-ROM root directory.  
C Select an interface language, and then click [OK].  
The default interface language is English.  
D Click [PCL/RPCS Printer Drivers].  
E The software license agreement appears in the [License Agreement] dialog box.  
After reading the agreement, click [I accept the agreement.], and then click [Next >].  
F Select a printer driver you want to use in the [Select Program] dialog box.  
You can select several printer drivers.  
G Select the machine model you want to use.  
The printer name can be changed in the [Change settings for 'Printer Name'] box.  
H Double-click the printer name to display the printer settings.  
Note  
The details shown in [Comment:], [Driver:], and [Port:] vary depending on  
the operating system, printer model, and port.  
I Click [Port:], and then click [Add].  
J Click [SmartDeviceMonitor], and then click [OK].  
K Click [IPP].  
26  
Using the SmartDeviceMonitor for Client Port  
L In the [Printer URL] box, enter “http://printer's address/printer” as the printer's  
address.  
If the server authentication is issued, to enable SSL (a protocol for encrypted  
communication), enter “https://printer's address/printer” (Internet Explor-  
er 5.01, or a higher version must be installed).  
(example IP address: 192.168.15.16)  
http://192.168.15.16/printer  
2
https://192.168.15.16/printer  
You can enter “http://printer's address/ipp” as the printer's address.  
M Enter a name for identifying the printer in [IPP Port Name]. Use a name dif-  
ferent from the one of any existing port.  
If a name is not specified here, the address entered in the [Printer URL] box be-  
comes the IPP port name.  
N Click [Detailed Settings] to make necessary settings.  
For information about the settings, see SmartDeviceMonitor for Client Help.  
O Click [OK].  
P Check that the port of the selected printer is displayed in [Port:].  
Q Set a user code, if necessary.  
This allows a SmartDeviceMonitor for Admin user to display and check the  
number of sheets each user prints. For details, see SmartDeviceMonitor for  
Admin Help.  
Up to 8 numeric characters can be entered. No alphabetic characters or sym-  
bols can be entered.  
R Select the [Default Printer] check box to configure the printer as default.  
S Click [Continue].  
Installation starts.  
T Click [Finish] in the installation completion dialog box.  
A message about restarting the computer may appear. Restart the computer  
to complete installation.  
Note  
To stop installation of the selected software, click [Cancel] before installa-  
tion is complete.  
Reference  
A message appears if there is a newer version of the printer driver already  
installed. If there is, you cannot install the printer driver using Auto Run.  
If you still want to install the printer driver, use [Add Printer]. See p.53 “If a  
Message Appears during Installation”.  
27  
Preparing the Machine  
Changing the Port Settings for SmartDeviceMonitor for Client  
Follow the procedure below to change the SmartDeviceMonitor for Client set-  
tings, such as TCP/IP timeout, recovery/parallel printing, and printer groups.  
Windows 95 / 98:  
2
A Open the [Printers] window from the [Start] menu.  
B In the [Printers] window, click the icon of the printer you want to use. On  
the [File] menu, click [Properties].  
C Click the [Details] tab, and then click [Port Settings].  
The [Port Settings] dialog box appears.  
Windows 2000 / Windows NT 4.0:  
A Open [Printers] window from [Start] menu.  
B In the [Printers] window, click the icon of the printer you want to use. On  
the [File] menu, click [Properties].  
C On the [Ports] tab, click [Configure Port].  
The [Port Settings] dialog box appears.  
Windows XP, Windows Server 2003:  
A Open the [Printers and Faxes] window from the [Start] menu.  
The [Printers and Faxes] window appears.  
B Click the icon of the machine you want to use. On the [File] menu, click  
[Properties]. The printer properties appear.  
C Click the [Ports] tab, and then click [Configure Port].  
The [Port Configuration] dialog box appears.  
• For TCP/IP, timeout setting can be configured.  
Note  
If no settings on the [Recovery/Parallel Printing] tab are available, follow  
the procedure below.  
A Click [Cancel] to close the [Port Configuration:] dialog box.  
B Start SmartDeviceMonitor for Client, and then right-click the Smart-  
DeviceMonitor for Client icon on the taskbar.  
C Click [Extended Features Settings], and then select the [Set Recovery/Par-  
allel Printing for each port] check box.  
D Click [OK] to close the [Extended Features Settings] dialog box.  
• User, proxy, and timeout settings can be configured for IPP.  
Reference  
For information about these settings, see “Using SmartDeviceMonitor for  
Client”, Network Guide, or SmartDeviceMonitor for Client Help.  
28  
Using the Standard TCP/IP Port  
Using the Standard TCP/IP Port  
Installing the PCL or RPCS Printer Driver  
Important  
To install this printer driver under Windows 2000 / XP Professional, and  
Windows Server 2003, you must have an account that has Manage Printers  
permission. Log on as an Administrators or Power Users group member.  
2
A Quit all applications currently running.  
B Insert the CD-ROM into the CD-ROM drive.  
The installer starts.  
Auto Run may not work with certain operating system settings. In that case,  
launch “Setup.exe” on the CD-ROM root directory.  
C Select an interface language, and then click [OK].  
The default interface language is English.  
D Click [PCL/RPCS Printer Drivers].  
E The software license agreement appears in the [License Agreement] dialog box.  
After reading the agreement, click [I accept the agreement.], and then click [Next >].  
F Select a printer driver you want to use in the [Select Program] dialog box.  
You can select several printer drivers.  
G Click [Next >].  
H Select the machine model you want to use.  
The printer name can be changed in the [Change settings for 'Printer Name'] box.  
I Double-click the printer name to display the printer settings.  
Note  
The details shown in [Comment:], [Driver:], and [Port:] vary depending on  
the operating system, printer model, and port.  
J Click [Port:], and then click [Add].  
K Click [Standard TCP/IP Port], and then click [OK].  
Configure the Standard TCP/IP port settings, and then see Windows Help if  
[Standard TCP/IP Port] does not appear.  
L Click [Next >] in the [Add Standard TCP/IP Printer Port Wizard] dialog box.  
29  
Preparing the Machine  
M Enter the printer name or IP address in the [Printer Name or IP Address] box.  
The [Port Name] text box automatically obtains a port name. Change this name  
if necessary.  
When the device selection appears, select “RICOH NetworkPrinter Driver C  
Model”.  
N Click [Next >].  
2
O Click [Finish] in the [Add Standard TCP/IP Printer Port Wizard] dialog box.  
The installation start dialog box reappears.  
P Check that the port of the selected printer is displayed in [Port:].  
Q Configure the default printer as necessary.  
R Click [Continue].  
The printer driver installation starts.  
S Click [Finish] in the installation completion dialog box.  
A message about restarting the computer may appear. Restart the computer  
to complete installation.  
Note  
To stop installation of the selected software, click [Cancel] before installa-  
tion is complete.  
Reference  
A message appears if there is a newer version of the printer driver already  
installed. If there is, you cannot install the printer driver using Auto Run.  
If you still want to install the printer driver, use [Add Printer]. See p.53 “If a  
Message Appears during Installation”.  
30  
Using the LPR Port  
Using the LPR Port  
Installing the PCL or RPCS Printer Driver  
Important  
To install this printer driver under Windows 2000 / XP Professional, Win-  
dows Server 2003, and Windows NT 4.0, you must have an account that has  
Manage Printers permission. Log on as an Administrators or Power Users  
group member.  
2
A Quit all applications currently running.  
B Insert the CD-ROM into the CD-ROM drive.  
The installer starts.  
Auto Run may not work with certain operating system settings. In that case,  
launch “Setup.exe” on the CD-ROM root directory.  
C Select an interface language, and then click [OK].  
The default interface language is English.  
D Click [PCL/RPCS Printer Drivers].  
E The software license agreement appears in the [License Agreement] dialog box.  
After reading the agreement, click [I accept the agreement.], and then click [Next >].  
F Select a printer driver you want to use in the [Select Program] dialog box.  
You can select several printer drivers.  
G Select the machine model you want to use.  
The printer name can be changed in the [Change settings for 'Printer Name'] box.  
H Click [Next >].  
I Double-click the printer name to display the printer settings.  
Note  
The details shown in [Comment:], [Driver:], and [Port:] vary depending on  
the operating system, printer model, and port.  
J Click [Port:], and then click [Add].  
K Click [LPR Port], and then click [OK].  
If [LPR Port] does not appear, see Windows Help and install it.  
L Enter the printer's IP address in the [Name or address of server providing lpd] box.  
31  
Preparing the Machine  
M Enter “lp” in the [Name of printer or print queue on that server] box, and then click  
[OK].  
The port is added.  
N Check that the port of the selected printer is displayed in [Port:].  
O Configure the default printer as necessary.  
2
P Click [Continue].  
The printer driver installation starts.  
Q Click [Finish] in the installation completion dialog box.  
A message about restarting the computer may appear. Restart the computer  
to complete installation.  
Reference  
A message appears if there is a newer version of the printer driver already  
installed. If there is, you cannot install the printer driver using Auto Run.  
If you still want to install the printer driver, use [Add Printer]. See p.53 “If a  
Message Appears during Installation”.  
32  
Using as a Windows Network Printer  
Using as a Windows Network Printer  
Installing the PCL or RPCS Printer Driver  
To use the print server, install the printer driver by selecting “Network printer  
server”, and then select the Windows 2000 / XP, Windows Server 2003, or Win-  
dows NT 4.0 shared printer.  
2
This section assumes that the client has already been configured to communicate  
with a Windows 2000 / XP, Windows Server 2003, or Windows NT 4.0 print  
server. Do not begin the following procedure before the client is set up and con-  
figured correctly.  
Important  
To install the printer driver under Windows 2000 / XP Professional, Win-  
dows Server 2003, and Windows NT 4.0, you must have an account that has  
Manage Printers permission. Log on as an Administrators or Power Users  
group member.  
If you print with a print server connected to the printer using the SmartDe-  
viceMonitor port, Recovery Printing and Parallel Printing cannot be used  
from the client.  
If you print with a Windows XP or Windows Server 2003 print server, notifi-  
cation functions of SmartDeviceMonitor may not be used with the client.  
If you print with a Windows NT 4.0 print server, install the printer driver be-  
fore you connect the print server to the printer.  
A Quit all applications currently running.  
B Insert the CD-ROM into the CD-ROM drive.  
The installer starts.  
Auto Run may not work with certain operating system settings. In that case,  
launch “Setup.exe” on the CD-ROM root directory.  
C Select an interface language, and then click [OK].  
The default interface language is English.  
D Click [PCL/RPCS Printer Drivers].  
E The software license agreement appears in the [License Agreement] dialog box.  
After reading the agreement, click [I accept the agreement.], and then click [Next >].  
F Select the printer driver you want to use in the [Select Program] dialog box.  
You can select several printer drivers.  
G Click [Next >].  
33  
Preparing the Machine  
H Select the [Printer Name] check box to select the printer models you want to use.  
The printer name can be changed in the [Change settings for 'Printer Name'] box.  
I Double-click the printer name to display the printer settings.  
The details shown in [Comment:], [Driver:], and [Port:] vary depending on the  
operating system, printer model, and port.  
J Click [Port:], and then click [Add].  
2
K Click [Network Printer], and then click [OK].  
L Double-click the computer name you want to use as a print server in the  
[Browse for Printer] window.  
M Select the printer you want to use, and then click [OK].  
N Check that the port of the selected printer is displayed in [Port:].  
O Configure the user code as necessary.  
For an RPCS printer driver, a user code can be set after the printer driver in-  
stallation. For information about user code, see the printer driver Help.  
P Select the [Default Printer] check box to configure the printer as default.  
Q Click [Continue].  
The printer driver installation starts.  
R Click [Finish] in the installation completion dialog box.  
A message about restarting the computer may appear. Restart the computer  
to complete installation.  
Reference  
A message appears if there is a newer version of the printer driver already  
installed. If there is, you cannot install the printer driver using Auto Run.  
If you still want to install the printer driver, use [Add Printer]. See p.53 “If a  
Message Appears during Installation”.  
34  
Using as a NetWare Print Server / Remote Printer  
Using as a NetWare Print Server / Remote  
Printer  
This explains how to set up the Windows computer used as the NetWare client.  
Important  
To install this printer driver under Windows 2000 / XP Professional, Win-  
dows Server 2003, and Windows NT 4.0, you must have an account that has  
Manage Printers permission. Log on as an Administrators or Power Users  
group member.  
2
The following explanation assumes NetWare Client is installed on the client  
computer and the NetWare server environment is correctly set up. Install all nec-  
essary client applications before following this procedure.  
Set up the printer driver while logging on to the NetWare file server.  
The following values are used in the example:  
• Operating system: Windows 98  
• NetWare version: 4.1  
• File server name: CAREE  
• Queue name: R-QUEUE  
A Insert the CD-ROM into the CD-ROM drive.  
The installer starts.  
Auto Run may not work with certain operating system settings. In that case,  
launch “Setup.exe” on the CD-ROM root directory.  
B Select an interface language, and then click [OK].  
The default interface language is English.  
C Click [PCL/RPCS Printer Drivers].  
D The software license agreement appears in the [License Agreement] dialog box.  
After reading the agreement, click [I accept the agreement.], and then click [Next >].  
E Select the printer driver you want to use in the [Select Program] dialog box.  
You can select several printer drivers.  
F Click [Next >].  
G Select the [Printer Name] check box to select the printer model you want to use.  
The printer name can be changed in the [Change settings for 'Printer Name'] box.  
H Double-click the printer name to display the printer settings.  
The details shown in [Comment:], [Driver:], and [Port:] vary depending on the  
operating system, printer model, and port.  
35  
Preparing the Machine  
I Click [Port:], and then click [Add].  
J Click [Network Printer], and then click [OK].  
K Double-click the name of the NetWare file server on the network tree.  
The created queue is displayed.  
L Select the print queue, and then click [OK].  
2
M Check that the port of the selected printer is displayed in [Port:].  
N Click [Continue].  
The printer driver installation starts.  
O Click [Finish] in the [Select Program] dialog box.  
P Click [Finish] in the [Installation completion.] dialog box.  
Q In the [Printers] window, open the printer properties.  
Under Windows XP or Windows Server 2003, open the printer properties  
from the [Printers and Faxes] window.  
R On the [Printer Settings] tab, clear the [Form Feed] and [Enable Banner] check boxes.  
Under Windows 2000 / XP, Windows Server 2003, or Windows NT 4.0, click  
the [NetWare setting] tab.  
Do not select these check boxes since they are automatically selected by the  
printer driver. If you select the check boxes, the printer may not print correctly.  
S Click [OK] to close the printer properties dialog box.  
Note  
The protocol is set to inactive as default. Enable it using Web Image Mon-  
itor or Telnet.  
36  
Using as a NetWare Print Server / Remote Printer  
Form Feed  
Do not use NetWare to configure form feed. Form feed is controlled by the print-  
er driver on Windows. If NetWare form feed is configured, the printer may not  
print properly.  
Follow the procedure below to disable form feed according to the operating sys-  
tem used:  
2
• Under Windows 95 / 98 / Me, clear the [Form feed] check box on the [Printer  
Settings] tab in the printer properties dialog box.  
• Under Windows 2000 / XP, Windows Server 2003, or Windows NT 4.0, clear  
the [Form feed] check box on the [NetWare Settings] tab in the printer properties  
dialog box.  
Banner Page  
Do not use NetWare to configure a banner page.  
Follow the procedure below to disable banner pages according to the operating  
system used:  
• Under Windows 95 / 98 / Me, clear the [Enable banner] check box on the [Print-  
er Settings] tab in the printer properties dialog box.  
• Under Windows 2000 / XP, Windows Server 2003, or Windows NT 4.0, clear  
the [Enable banner] check box on the [NetWare Settings] tab in the printer prop-  
erties dialog box.  
Printing after Resetting the Printer  
Printer to print server connection requires 30 - 40 seconds to resume after the  
printer is reset. During this period, jobs may be accepted (depending on Net-  
Ware specifications) but not printed.  
To print after resetting the printer as the remote printer, check on the print server  
that the remote printer is disconnected, or wait for two minutes before trying to  
print.  
37  
Preparing the Machine  
Installing the Printer Driver Using USB  
This section explains how to install printer drivers using USB.  
Before installing, check that only the operating system is running on the compu-  
ter and no print jobs are in progress.  
The printer drivers can be installed from the supplied CD-ROM provided with  
this machine.  
2
Windows 98 SE / Me - USB  
Important  
Installation via USB is not possible under Windows 95 / 98. Upgrade to Win-  
dows 98 SE / Me.  
When USB is first used, the plug and play function starts and the [New Hardware  
Found], [Device Driver Wizard], or [Add New Hardware Wizard] dialog box appears, de-  
pending on the operating system.  
If the printer driver has already been installed, plug and play is enabled, and the  
icon of the printer connected to the “USB” port is added to the [Printers] window.  
A Turn off the power of the machine.  
B Connect the machine to the computer using the USB cable.  
Connect the USB cable firmly.  
C Turn on the power of the computer.  
D Click [Next >].  
E Click [Search for the best driver for your device. [Recommended]], and then click  
[Next >].  
F Select the [Specify a location:] check box, and then click [Browse...].  
The [Browse for Folder] dialog box appears.  
G Insert the CD-ROM into the CD-ROM drive.  
Note  
When Auto Run starts, click [Exit].  
To disable Auto Run, press the {Shift} key when inserting the CD-ROM  
into the drive and keep it pressed until the computer finishes reading from  
the CD-ROM.  
H Specify the location where USB Printing Support is located, and then click  
[Next >].  
If the CD-ROM drive is D, the source files of USB Printing Support are stored  
in the following location:  
D:\DRIVERS\USBPRINT\WIN98ME  
38  
Installing the Printer Driver Using USB  
I Check the location, and then click [Next >].  
USB Printing Support is installed.  
J Click [Finish].  
If the printer driver has already been installed, plug and play is enabled, and  
the icon of the printer connected to the “USB001” port is added to the [Printers]  
window.  
2
K Click [Next >].  
L Click [Search for the best driver for your device. [Recommended]], and then click  
[Next >].  
M Select the [Specify a location:] check box, and then click [Browse...].  
The [Browse for Folder] dialog box appears.  
N Insert the CD-ROM into the CD-ROM drive.  
Note  
When Auto Run starts, click [Exit].  
To disable Auto Run, press the {Shift} key when inserting the CD-ROM  
into the drive and keep it pressed until the computer finishes reading from  
the CD-ROM.  
O Specify the location where the source files of the printer driver are stored,  
and then click [Next >].  
If the CD-ROM drive is D, the source files of the printer driver are stored in  
the following location:  
• RPCS  
D:\DRIVERS\RPCS\WIN9X_ME\(Language)\DISK1  
• PCL 5e  
D:\DRIVERS\PCL5E\WIN9X_ME\(Language)\DISK1  
• PCL 6  
D:\DRIVERS\PCL6\WIN9X_ME\(Language)\DISK1  
• PostScript 3  
D:\DRIVERS\PS3\WIN9X_ME\(Language)\DISK1  
P Check the location, and then click [Next >].  
Add Printer Wizard starts.  
39  
Preparing the Machine  
Q Click [Finish].  
Installation is complete. If installation is successful, the icon of the printer  
connected to the “USB001” port is added to the [Printers] window.  
Note  
The number after “USB” varies depending on the number of printers con-  
nected.  
It is not necessary to reinstall USB Printing Support when connecting a dif-  
2
ferent machine via USB interface when USB Printing Support is installed.  
After installing USB Printing Support, if the printer driver is not installed,  
follow the plug-and-play instructions of the printer.  
Windows 2000 - USB  
Important  
Installing a printer driver requires Administrator permission. Log on using  
an account that has Administrator permission.  
When USB is first used, Found New Hardware Wizard starts, and USB Printing  
Support is installed automatically.  
If the printer driver has already been installed, plug and play is enabled, and the  
icon of the printer connected to the “USB” port is added to the [Printers] window.  
If the printer driver is not installed, follow the plug-and-play instructions of the  
printer to install it from the supplied CD-ROM.  
A Turn off the power of the machine.  
B Connect the machine to the computer using the USB cable.  
Connect the USB cable firmly.  
C Turn on the power of the computer.  
D Click [Next >] in the [Found New Hardware Wizard] dialog box.  
E Select the [Search for a suitable driver for my device [recommended]] check box,  
and then click [Next >].  
F Select the [Specify location] check box, and then click [Next >].  
G Insert the CD-ROM into the CD-ROM drive.  
Note  
When Auto Run starts, click [Exit].  
To disable Auto Run, press the left {Shift} key when inserting the CD-ROM  
into the drive and keep it pressed until the computer finishes reading from  
the CD-ROM.  
40  
Installing the Printer Driver Using USB  
H Specify the location where the source files of the printer driver is stored.  
If the CD-ROM drive is D, the source files of the printer driver are stored in  
the following location:  
• RPCS  
D:\DRIVERS\RPCS\WIN2K_XP\(Language)\DISK1  
• PCL 5e  
D:\DRIVERS\PCL5E\WIN2K_XP\(Language)\DISK1  
2
• PCL 6  
D:\DRIVERS\PCL6\WIN2K_XP\(Language)\DISK1  
• PostScript 3  
D:\DRIVERS\PS3\WIN2K_XP\(Language)\DISK1  
I Check the printer driver location, and then click [OK].  
J Click [Next >].  
K Click [Finish].  
If the printer driver has already been installed, plug and play is enabled, and  
the icon of the printer connected to the “USB001” port is added to the [Printers]  
window.  
Note  
The number after “USB” varies depending on the number of printers con-  
nected.  
Windows XP, Windows Server 2003 - USB  
Important  
Installing a printer driver requires Administrators permission. Log on using  
an account that has Administrators permission.  
When USB is first used, Found New Hardware Wizard starts, and USB Printing  
Support is installed automatically.  
If the printer driver has already been installed, plug and play is enabled, and the  
icon of the printer connected to the “USB” port is added to the [Printers] window.  
The printer drivers can be installed from the supplied CD-ROM provided with  
this machine.  
If the printer driver is not installed, follow the plug-and-play instructions of the  
printer to install it from the supplied CD-ROM.  
A Turn off the power of the machine.  
B Connect the machine to the computer using the USB cable.  
Connect the USB cable firmly.  
C Turn on the power of the computer.  
41  
Preparing the Machine  
D In the Found New Hardware Wizard display, click [Search for a suitable driver  
for my device [recommended]], and then click [Next >].  
E Insert the CD-ROM into the CD-ROM drive.  
Note  
If Auto Run starts, click [Cancel], and then [Exit].  
To disable Auto Run, press the left {Shift} key when inserting the CD-ROM  
into the drive and keep it pressed until the computer finishes reading from  
the CD-ROM.  
2
F Select the [Include this location in the search] check box under [Search for the best  
driver in these location], and then click [Browse] to select the printer driver lo-  
cation.  
If the CD-ROM drive is D, the source files of the printer driver are stored in  
the following location:  
• RPCS  
D:\DRIVERS\RPCS\WIN2K_XP\(Language)\DISK1  
• PCL 5e  
D:\DRIVERS\PCL5E\WIN2K_XP\(Language)\DISK1  
• PCL 6  
D:\DRIVERS\PCL6\WIN2K_XP\(Language)\DISK1  
• PostScript 3  
D:\DRIVERS\PS3\WIN2K_XP\(Language)\DISK1  
G Check the printer driver location, and then click [Next >].  
H Click [Continue].  
I Click [Finish].  
If installation is successful, the icon of the printer connected to the “USB001”  
port is added to the [Printers] window.  
Note  
The number after “USB” varies depending on the number of printers con-  
nected.  
42  
Installing the Printer Driver Using USB  
Troubleshooting for Using USB  
Problems  
Solutions  
The machine is not automatically recognized. Turn off the power of the machine, reconnect  
the USB cable, and then turn it on again.  
Windows has already configured the USB set- Open Windows' Device Manager, and then,  
tings.  
under [Universal Serial Bus controllers], remove  
any conflicting devices. Conflicting devices  
have a yellow [!] or [?] icon by them. Take care  
not to accidentally remove required devices.  
For details, see Windows Help.  
2
Note  
When using Windows 2000 / XP or Win-  
dows Server 2003, an erroneous device is  
displayed under [USB Controller] in the [De-  
vice Manager] dialog box.  
43  
Preparing the Machine  
Printing with Parallel Connection  
To use a machine connected using a parallel interface, click [LPT1] when install-  
ing the printer driver.  
Installing the PCL or RPCS Printer Driver  
2
Important  
To install this printer driver under Windows 2000 / XP Professional, Win-  
dows Server 2003, and Windows NT 4.0, you must have an account that has  
Manage Printers permission. Log on as an Administrators or Power Users  
group member.  
A Quit all applications currently running.  
B Insert the CD-ROM into the CD-ROM drive.  
The installer starts.  
Auto Run may not work with certain operating system settings. In that case,  
launch “Setup.exe” on the CD-ROM root directory.  
C Select an interface language, and then click [OK].  
The default interface language is English.  
D Click [PCL/RPCS Printer Drivers].  
E The software license agreement appears in the [License Agreement] dialog box.  
After reading the agreement, click [I accept the agreement.], and then click [Next >].  
F Select the printer driver you want to use in the [Select Program] dialog box.  
You can select several printer drivers.  
G Click [Next >].  
H Select the [Printer Name] check box to select the printer model you want to use.  
The printer name can be changed in the [Change settings for 'Printer Name'] box.  
I Double-click the printer name to display the printer settings.  
The details shown in [Comment:], [Driver:], and [Port:] vary depending on the  
operating system, printer model, and port.  
J Check that [LPT1:] is shown in [Port:].  
K Select the [Default Printer] check box to configure the printer as default.  
L Click [Finish].  
The printer driver installation starts.  
44  
Printing with Parallel Connection  
M Click [Finish] in the installation completion dialog box.  
Note  
To stop installation of the selected software, click [Cancel] before installa-  
tion is complete.  
Reference  
A message appears if there is a newer version of the printer driver already  
installed. If there is, you cannot install the printer driver using Auto Run.  
If you still want to install the printer driver, use [Add Printer]. See p.53 “If a  
Message Appears during Installation”.  
2
45  
Preparing the Machine  
Installing the Printer Driver Using IEEE 1394  
(SCSI print)  
The printer drivers can be installed from the supplied CD-ROM provided with  
this machine.  
Important  
2
Quit all applications currently running, and do not print during installation.  
Do not connect IEEE 1394 or USB devices to the computer or turn on another  
printers during installation.  
Before uninstalling the printer driver, check that the IEEE 1394 interface cable  
is disconnected from the computer.  
SCSI print must be set to “active” from the control panel. For details, see Net-  
work Guide.  
This machine can receive print data from one computer at a time only. An  
message may appear if jobs from different computers collide.  
If jobs collide, the first received is printed first.  
When the printer driver is properly installed, connecting or disconnecting the  
optional IEEE 1394 cable causes the printer icon to change.  
Windows 2000  
Note  
If [Found New Hardware Wizard] appears every time the computer is started or  
the cable is connected, disable the device. To install another printer driver af-  
ter setting the “1394_00n” port, click [1394_00] as a port during the printer  
driver installation.  
Installing this printer driver requires Administrators permission. Log on us-  
ing an account that has Administrators permission.  
The optional 1394 interface unit can be used only with Service Pack 1 (SP1) or  
higher.  
A Connect the machine to the computer using the IEEE 1394 interface cable.  
B Click [Next >] in the [Found New Hardware Wizard] dialog box.  
C When the message “This wizard will complete the installation for this De-  
vice: Unknown” appears, click [Specify a location], and then click [Next >].  
D When the message “Locate Driver Files” appears, select the [Optional search  
locations.] check box, and then click [Specify a location], and then click [Next >].  
46  
Installing the Printer Driver Using IEEE 1394 (SCSI print)  
E Insert the CD-ROM into the CD-ROM drive.  
Note  
If Auto Run starts, click [Cancel], and then [Exit].  
To disable Auto Run, press the left {Shift} key when inserting the CD-ROM  
into the drive and keep it pressed until the computer finishes reading from  
the CD-ROM.  
2
F Click [Browse].  
G Select the printer driver you want to use.  
If the CD-ROM drive is D, the source files of the printer driver are stored in  
the following location:  
• RPCS  
D:\DRIVERS\RPCS\WIN2K_XP\(Language)\DISK1  
• PCL 5e  
D:\DRIVERS\PCL5E\WIN2K_XP\(Language)\DISK1  
• PCL 6  
D:\DRIVERS\PCL6\WIN2K_XP\(Language)\DISK1  
• PostScript 3  
D:\DRIVERS\PS3\WIN2K_XP\(Language)\DISK1  
H Click [Open].  
I Click [OK].  
J Follow the on-screen instructions.  
When installation is complete, the printer connected to “1394_00n” appears  
in the [Printers] window: (“n” shows the number of printers connected.)  
Note  
If the printer driver has already been installed, the printer icon is added to  
the [Printers] window. In this case, printer driver installation is not necessary.  
If printing does not work properly after the installation, delete the port and  
reinstall the printer driver. For details, see p.151 “The Machine Does Not  
Print”.  
If you do not want to install the printer when Found New Hardware Wiz-  
ard starts under an operating system that supports SCSI print, disable the  
device by following the procedure below.  
A When the [Found New Hardware Wizard] dialog box appears, click [Next >].  
B When the message “This wizard will complete the installation for this  
Device: Unknown” appears, select the [Search for a suitable driver for my  
device [recommended]] check box, and then click [Next >].  
C When the message “Please choose your search and installation option.”  
appears, clear all check boxes from [Search for the best driver in these loca-  
tions.], and then click [Next >].  
D When the message “Driver Files Search Results” appears, select the [Dis-  
able the device. The Add/Remove Hardware Wizard in the control Panel can be  
able to complete the driver installations.] check box, and then click [Finish].  
47  
Preparing the Machine  
Windows XP, Windows Server 2003  
Important  
SCSI print must be set to “active” from the control panel. For details, see Net-  
work Guide.  
Installing this printer driver requires Administrators permission. Log on us-  
ing an account that has Administrators permission.  
2
Note  
This machine can receive print data from one computer at a time only. If a job  
from a computer collides with other data, a message may appear on the com-  
puter.  
To install another printer driver after setting the “1394_00n” port, click  
[1394_00] as a port during the printer driver installation.  
When the printer driver is properly installed, connecting or disconnecting the  
optional IEEE 1394 cable causes the printer icon to change.  
A Connect the machine to the computer using the IEEE 1394 interface cable.  
When the [Found New Hardware Wizard] dialog box appears, check that [This wiz-  
ard helps you install software for: (Unknown)] is displayed.  
B Select the [Install from a list on specific location (Advanced)] check box, and then  
click [Next >].  
C When the message “Please choose your search and installation option.” ap-  
pears, select the [Search for the best driver in these locations.] check box, select  
the [Include this location in the search:] check box, and then select the [Include  
this location in the search:] check box.  
D Insert the CD-ROM into the CD-ROM drive.  
Note  
If Auto Run starts, click [Cancel], and then [Exit].  
To disable Auto Run, press the left {Shift} key when inserting the CD-ROM  
into the drive and keep it pressed until the computer finishes reading from  
the CD-ROM.  
48  
Installing the Printer Driver Using IEEE 1394 (SCSI print)  
E Specify the location where the source files of the printer driver is stored,  
and then click [Next >].  
If the CD-ROM drive is D, the source files of the printer driver are stored in  
the following location:  
• RPCS  
D:\DRIVERS\RPCS\WIN2K_XP\(Language)\DISK1  
• PCL 5e  
2
D:\DRIVERS\PCL5E\WIN2K_XP\(Language)\DISK1  
• PCL 6  
D:\DRIVERS\PCL6\WIN2K_XP\(Language)\DISK1  
• PostScript 3  
D:\DRIVERS\PS3\WIN2K_XP\(Language)\DISK1  
When installation is complete, the printer connected to “1394_00n” appears in  
the [Printers and Faxes] window. (“n” shows the number of printers connected.)  
F Follow the on-screen instructions.  
Note  
If the printer driver has already been installed, the printer icon is added to  
the [Printers and Faxes] window. In this case, printer driver installation is  
not necessary.  
Even if the printer driver is already installed, the message “Found New  
Hardware Wizard” may appear when the machine is connected to the  
computer using the IEEE 1394 interface cable for the first time. In that case,  
install the printer driver.  
If printing does not work properly after the installation, delete the port and  
reinstall the printer driver. For details, see p.151 “The Machine Does Not  
Print”.  
If you do not want to install the printer when Found New Hardware Wiz-  
ard starts under an operating system that supports SCSI print, disable the  
device by following the procedure below:  
A When the [Found New Hardware Wizard] dialog box appears, check that  
[This wizard helps you install software for: Unknown] is displayed, select the  
[Install from a list on specific location (Advanced)] check box, and then click  
[Next >].  
B When the message “Please choose your search and installation option.”  
appears, clear all check boxes from [Search for the best driver in these loca-  
tions.], and then click [Next >].  
C When the message “The wizard could not find the software on your  
computer for..” appears, click [OK].  
D When the message “Cannot Install this Hardware” appears, select the  
[Don't prompt again to install the software] check box, and then click [Finish].  
49  
Preparing the Machine  
Printing with Bluetooth Connection  
Supported Profiles  
SPP, HCRP  
• A maximum of two Bluetooth adaptor or Bluetooth-equipped computers  
can be connected at the same time using the Bluetooth interface: one by  
SPP, one by HCRP.  
2
• When connecting more than one Bluetooth adaptor or Bluetooth-equipped  
computer at the same time, the first device that establishes connection is se-  
lected. When selecting the connection between the other devices, cancel  
the first established connection.  
• Conditions for bidirectional communications  
• SPP connection does not support bidirectional communications.  
• HCRP connection supports bidirectional communications.  
BIP  
• For BIP connection, a module including PostScript 3 must be installed in  
the machine.  
• Only one Bluetooth adaptor or Bluetooth-equipped computer can be con-  
nected via BIP.  
• Only JPEG images that can be printed using BIP.  
• User codes are disabled for BIP.  
You cannot print if print functions are restricted.  
• Some printers do not support BIP.  
Printing with Bluetooth Connection  
To install the printer driver, follow the procedure used to install parallel interface.  
Important  
To install the printer driver under Windows 2000 / XP Professional or Win-  
dows Server 2003, you must have an account that has Manage Printers per-  
mission. Log on as an Administrators or Power Users group member.  
Note  
System requirements vary depending on the Bluetooth standard and specifi-  
cations. For details, see the manuals supplied with each product.  
For information about setting up Bluetooth under other operating systems or  
using it with different utilities, see the manuals supplied with those operating  
systems or utilities.  
50  
Printing with Bluetooth Connection  
A Start 3Com Bluetooth Connection Manager.  
B Check that the printer you want to use appears in 3Com Bluetooth Connec-  
tion Manager.  
C On the [Tool] menu, click [COM port].  
D Check that the message “Bluetooth Serial Client (COMx) “ appears under  
Client Ports. (X indicates the COM port number used by Bluetooth.)  
2
E Click [Close].  
F On the [Start] menu, point to [Settings], and then click [Printers].  
The [Printers] window appears.  
G Click the icon of the printer you want to use.  
H On the [File] menu, click [Properties].  
I Click the [Ports] tab.  
J Under [Port], select the [COMx:] check box. X indicates the COM port  
number used by Bluetooth.  
K Click [OK].  
Close the [Printers] window.  
If a dialog box appears while transmitting a print job, reestablish network connec-  
tion as follows:  
A Select the printer you want to use in the [Printers and Faxes] box.  
B Click [Connect].  
Note  
To always use the same printer, select the [Always use for this connection]  
check box.  
Reference  
For details, see the manuals supplied with the Bluetooth adaptor or  
computer equipped with Bluetooth.  
51  
Preparing the Machine  
Configuring Security Mode Settings  
A Start 3Com Bluetooth Connection Manager.  
B On the [Tools] menu, click [Security Mode].  
The [Security Mode] dialog box appears.  
C Select the security mode in the [Security Mode:] list.  
2
If you click [High], or [Custom], and specify [Link] in the [Custom Settings] dialog  
box, enter the Bluetooth password. For information about entering the pass-  
word, see p.52 “Printing in the Security Mode”.  
For all other security modes and custom settings, no password is required.  
Note  
For information about each mode, see the manuals supplied with the utility.  
D Click [OK].  
Close the [Security Mode] dialog box.  
Reference  
For details about the security mode, see 3Com Bluetooth Connection Man-  
ager Help. For details about the password entry which is required to trans-  
mit print jobs, see p.52 “Printing in the Security Mode”.  
Printing in the Security Mode  
A Send the print job to the printer in use.  
Depending on the computer configuration, the [Connect] dialog box may ap-  
pear. If it does, use it to establish the network connection.  
B The [Authentication] dialog box appears.  
C Enter the Bluetooth password, and then click [OK].  
As the Bluetooth password, enter the last four digits of the machine's serial  
number. You can find the serial number on the label attached to the back of  
the machine. For example, if the serial number is 00A0-001234, the Bluetooth  
password is 1234.  
D The print job is sent.  
Note  
The Bluetooth password differs for each machine and cannot be changed.  
52  
If a Message Appears during Installation  
If a Message Appears during Installation  
Message number 58 or 34 indicates that the printer driver cannot be installed us-  
ing Auto Run. Install the printer driver using [Add Printer] or [>Install Printer].  
For Windows 95 / 98 / Me, Windows 2000 and Windows NT 4.0:  
2
A On the [Start] menu, point to [Settings], and then click [Printers].  
B Double-click the Add Printer icon.  
C Follow the instructions in Add Printer Wizard.  
Note  
If the printer driver is on a CD-ROM, the location of the RPCS printer driver  
is either \DRIVERS\RPCS\WIN9X_ME, \DRIVERS\RPCS\WIN2K_XP,  
or \DRIVERS\RPCS\NT4. If the installer starts, click [Cancel] to quit.  
For Windows XP Professional and Windows Server 2003:  
A On the [Start] menu, click [Printers and Faxes].  
B Click [Add a printer].  
C Follow the instructions in Add Printer Wizard.  
Note  
If the printer driver is on a CD-ROM, the location of the RPCS printer driver  
is \DRIVERS\RPCS\WIN2K_XP. If the installer starts, click [Cancel] to  
quit.  
For Windows XP Home Editions:  
A On the [Start] menu, click [Printers and Faxes].  
B Click [Add a Printer].  
C Follow the instructions in Add Printer Wizard.  
Note  
If the printer driver is on a CD-ROM, the location of the RPCS printer driver  
is \DRIVERS\RPCS\WIN2K_XP. If the installer starts, click [Cancel] to  
quit.  
53  
Preparing the Machine  
Making Option Settings for the Printer  
Make option settings for the machine using the printer driver when bidirectional  
communication is disabled.  
Reference  
For details about making option settings for the printer, see p.56 “If Bidirec-  
tional Communication Is Disabled”.  
2
Conditions for Bidirectional Communication  
Bidirectional communication allows information about paper size and feed di-  
rection settings to be automatically sent to the printer. You can check machine  
status from your computer.  
• Bidirectional communication is supported by Windows 95 / 98 / Me / 2000 /  
XP, Windows Server 2003, and Windows NT 4.0.  
• If you use the RPCS printer driver and bidirectional communication is ena-  
bled under Windows 2000, the [Change Accessories] tab is unavailable.  
Note  
The RPCS printer driver supports bidirectional communications and updates  
the machine status automatically.  
The PCL printer driver supports bidirectional communications. You can up-  
date the machine status manually.  
The PostScript 3 printer driver does not support bidirectional communications.  
To support bidirectional communication, the following conditions must be met:  
When connected with parallel cables  
• The computer must support bidirectional communication.  
• The machine must support bidirectional communication.  
• The interface cable must support bidirectional communication.  
• The machine must be connected to the computer using the standard paral-  
lel cables and parallel connectors.  
• Under Windows 2000, [Enable bidirectional support] must be selected, and  
[Enable printer pooling] must not be selected on the [Ports] tab with the RPCS  
printer driver.  
54  
Making Option Settings for the Printer  
When connected with the network  
• The machine must support bidirectional communication.  
• SmartDeviceMonitor for Client included on the CD-ROM must be in-  
stalled, and TCP/IP must be used.  
• Under Windows 2000, [Enable bidirectional support] must be selected, and  
[Enable printer pooling] must not be selected on the [Ports] tab with the RPCS  
printer driver.  
2
• In addition to the above, one of the following conditions must also be met:  
• The SmartDeviceMonitor for Client port and the TCP/IP protocol must  
be used.  
• The standard TCP/IP port must be used without changing the default  
port name (for Windows 2000 / XP and Windows Server 2003).  
• Microsoft TCP/IP print IP address must be specified for use (for Win-  
dows NT 4.0).  
• IPP port name must include the IP address when using the IPP protocol.  
When connected with IEEE 1394  
• The computer must support bidirectional communication.  
• The machine must be connected to the IEEE 1394 connector of a computer  
using the IEEE 1394 interface cable.  
[Activate] must be selected in the SCSI print of IEEE 1394 and [Activate] must  
be selected in the Bidi-SCSI print.  
• Under Windows 2000 / XP or Windows Server 2003, [Enable bidirectional  
support] must be selected, and [Enable printer pooling] must not be selected  
on the [Ports] tab with RPCS printer driver.  
When connected with USB  
The machine must be connected to the computer's USB port using the USB in-  
terface cable.  
The computer must support bidirectional communication.  
Note  
Install SmartDeviceMonitor for Client from the supplied CD-ROM.  
55  
Preparing the Machine  
If Bidirectional Communication Is Disabled  
Set up option settings when bidirectional communications are disabled.  
Limitation  
Under Windows 2000 / XP and Windows Server 2003, Manage Printers per-  
mission is required to change the printer properties in the [Printers] folder.  
Log on as an Administrators or Power Users group member.  
2
Under Windows NT 4.0, Full Control permission is required to change the  
printer properties in the [Printers] folder. Log on as an Administrators or Pow-  
er Users group member.  
A On the [Start] menu, point to [Settings], and then click [Printers].  
The [Printers] window appears.  
B Click the icon of the printer you want to use.  
C On the [File] menu, click [Properties].  
D Click the [Accessories] tab.  
If options in the [Change Accessories] tab are disabled, bidirectional connection  
is enabled. In this case, no change is necessary for option settings.  
Note  
If you are using the RPCS printer driver, click the [Change Accessories] tab.  
E Select options installed from the [Options] area, and then make the neces-  
sary settings.  
F Select the total amount of the memory in [Total memory:] when the optional  
SDRAM module is added.  
G Under [Paper source tray settings:], click and highlight the tray to be used, and  
then select the appropriate size, position, and type for the tray. Select the  
[Do not use Auto Tray Select] check box to exclude the tray from the targets of  
automatic tray selection.  
H Click [OK] to close the printer properties dialog box.  
56  
Installing Font Manager 2000  
Installing Font Manager 2000  
Limitation  
Under Windows 2000 / XP, Windows Server 2003, or Windows NT 4.0, install-  
ing applications by Auto Run requires administrator permission. To install a  
printer driver by Auto Run, log on using an account that has administrator  
permission.  
2
A Quit all applications currently running.  
B Insert the CD-ROM into the CD-ROM drive.  
The installer starts.  
C Click [Font Manager 2000].  
D Follow the instructions on the screen.  
57  
Preparing the Machine  
Using Adobe PageMaker Version 6.0, 6.5,  
or 7.0  
Under Windows 95 / 98 / Me / 2000 / XP, Windows Server 2003, or Windows NT  
4.0 with Adobe PageMaker, you need to copy PPD files to the PageMaker folder.  
PPD files have the .ppd extension in the folder “DRIVERS\PS\WIN9X_ME\(Lan-  
guage)\DISK1\” on the CD-ROM.  
2
The “WIN9X_ME” folder inside the “PS” folder is for Windows 95 / 98 / Me. Use  
the folder at this level that is appropriate for the operating system you are cur-  
rently using.  
The third folder “(Language)” may be substituted by an appropriate language  
name.  
Copy the .ppd file to the PageMaker folder.  
For PageMaker 6.0 default installation  
The directory is “C:\PM6\RSRC\PPD4”.  
For PageMaker 6.5 default installation  
The directory is “C:\PM65\RSRC\USENGLISH\PPD4”.  
The “USENGLISH” may vary depending on your language selection.  
For PageMaker 7.0 default installation  
The directory is “C:\PM7\RSRC\USENGLISH\PPD4”.  
The “USENGLISH” may vary depending on your language selection.  
Note  
If the driver is not set correctly after copying the “.ppd” file, printing may not  
be performed properly.  
When using PageMaker, the optional features that can be selected by the  
printer driver will not be active. The following procedure describes how to  
activate the optional printer features.  
A On the [File] menu, click [Print].  
The [Print Document] dialog box appears.  
B Make the necessary settings in the [Features] box.  
58  
3. Setting Up the Printer Driver  
PCL - Accessing the Printer Properties  
Windows 95 / 98 / Me - Accessing the Printer Properties  
There are two methods to open the printer properties dialog box.  
Making Printer Default Settings  
To make the printer default settings, open the printer properties dialog box from  
the [Printers] window.  
Important  
You cannot change the printer default settings for each user. Settings made in  
the printer properties dialog box are applied to all users.  
A On the [Start] menu, point to [Settings], and then click [Printers].  
The [Printers] window appears.  
B Click the icon of the printer you want to use.  
C On the [File] menu, click [Properties].  
D Make the necessary settings, and then click [OK].  
Note  
With some applications, the printer driver settings are not used, and the  
application's own default settings are applied.  
Reference  
For details, see Printer Driver Help.  
Making Printer Settings from an Application  
You can make printer settings for a specific application.  
To make printer settings for a specific application, open the printer properties  
dialog box from that application. The following explains how to make settings  
for the WordPad application provided with Windows 95 / 98 / Me.  
A On the [File] menu, click [Print].  
The [Print] dialog box appears.  
B Select the printer you want to use in the [Name] list, and then click [Properties].  
The printer properties dialog box appears.  
C Make the necessary settings, and then click [OK].  
59  
Setting Up the Printer Driver  
D Click [OK] to start printing.  
Note  
The procedure to open the printer properties dialog box may vary depend-  
ing on the application. For details, see the manuals provided with the ap-  
plication you use.  
With some applications, the printer driver settings are not used, and the  
application's own default settings are applied.  
Any settings you make in the following procedure are valid for the current  
application only.  
General users can change the properties displayed in the [Print] dialog box  
of an application. Settings made here are used as defaults when printing  
from this application.  
3
Reference  
For details, see Printer Driver Help.  
Windows 2000 - Accessing the Printer Properties  
Making Printer Default Settings - The Printer Properties  
Important  
To change the printer default settings including option configuration settings,  
log on using an account that has Manage Printers permission. Members of the  
Administrator and Power Users groups have Manage Printers permission by  
default.  
You cannot change the printer default settings for each user. Settings made in  
the printer properties dialog box are applied to all users.  
A On the [Start] menu, point to [Settings], and then click [Printers].  
The [Printers] window appears.  
B Click the icon of the printer you want to use.  
C On the [File] menu, click [Properties].  
The printer properties dialog box appears.  
D Make the necessary settings, and then click [OK].  
Note  
Settings you make here are used as the default settings for all applications.  
Reference  
For details, see Printer Driver Help.  
60  
PCL - Accessing the Printer Properties  
Making Printer Default Settings - Printing Preferences  
Important  
You cannot change the printer default settings for each user. Settings made in  
the printer properties dialog box are applied to all users.  
A On the [Start] menu, point to [Settings], and then click [Printers].  
The [Printers] window appears.  
B Click the icon of the printer you want to use.  
3
C On the [File] menu, click [Printing Preferences...].  
The [Printing Preferences] dialog box appears.  
D Make the necessary settings, and then click [OK].  
Note  
Settings you make here are used as the default settings for all applications.  
Reference  
For details, see Printer Driver Help.  
Making Printer Settings from an Application  
You can make printer settings for a specific application.  
To make printer settings for a specific application, open the [Printing Preferences]  
dialog box from that application. The following explains how to make settings  
for the WordPad application provided with Windows 2000.  
Note  
The procedure to open the [Printing Preferences] dialog box may vary depend-  
ing on the application. For details, see the manuals provided with the appli-  
cation you use.  
Any settings you make in the following procedure are valid for the current  
application only.  
General users can change the properties displayed in the [Print] dialog box of  
an application. Settings made here are used as defaults when printing from  
this application.  
A On the [File] menu, click [Print...].  
The [Print] dialog box appears.  
B Select the printer you want to use in the [Select Printer] list.  
C Make the necessary settings, and then click [Apply] to start printing.  
Reference  
For details, see Printer Driver Help.  
61  
Setting Up the Printer Driver  
Windows XP, Windows Server 2003 - Accessing the Printer  
Properties  
Making Printer Default Settings - The Printer Properties  
Important  
To change the printer default settings including option configuration settings,  
log on using an account that has Manage Printers permission. Members of the  
Administrators and Power Users groups have Manage Printers permission  
by default.  
3
You cannot change the printer default settings for each user. Settings made in  
the printer properties dialog box are applied to all users.  
A On the [Start] menu, click [Printers and Faxes].  
The [Printers and Faxes] window appears.  
B Click the icon of the printer you want to use.  
C On the [File] menu, click [Properties].  
The printer properties dialog box appears.  
D Make the necessary settings, and then click [OK].  
Note  
Settings you make here are used as the default settings for all applications.  
Reference  
For details, see Printer Driver Help.  
62  
PCL - Accessing the Printer Properties  
Making Printer Default Settings - Printing Preferences  
Important  
You cannot change the printer default settings for each user. Settings made in  
the printer properties dialog box are applied to all users.  
A On the [Start] menu, click [Printers and Faxes].  
The [Printers and Faxes] window appears.  
B Click the icon of the printer you want to use.  
3
C On the [File] menu, click [Printing Preferences...].  
The [Printing Preferences] dialog box appears.  
D Make the necessary settings, and then click [OK].  
Note  
Settings you make here are used as the default settings for all applications.  
Reference  
For details, see Printer Driver Help.  
Making Printer Settings from an Application  
You can make printer settings for a specific application.  
To make printer settings for a specific application, open the [Printing Preferences]  
dialog box from that application. The following explains how to make settings  
for the WordPad application provided with Windows XP.  
Note  
The procedure to open the [Printing Preferences] dialog box may vary depend-  
ing on the application. For details, see the manuals provided with the appli-  
cation you use.  
Any settings you make in the following procedure are valid for the current  
application only.  
General users can change the properties displayed in the [Print] dialog box of  
an application. Settings made here are used as defaults when printing from  
this application.  
A On the [File] menu, click [Print...].  
The [Print] dialog box appears.  
B Select the printer you want to use in the [Select Printer] list.  
C Make the necessary settings, and then click [Apply] to start printing.  
Reference  
For details, see Printer Driver Help.  
63  
Setting Up the Printer Driver  
Windows NT 4.0 - Accessing the Printer Properties  
Making Printer Default Settings - The Printer Properties  
Important  
To change the printer default settings including option configuration settings,  
log on using an account that has Full Control permission. Members of the Ad-  
ministrators, Server Operators, Print Operators, and Power Users groups  
have Full Control permission by default.  
3
You cannot change the printer default settings for each user. Settings made in  
the printer properties dialog box are applied to all users.  
A On the [Start] menu, point to [Settings], and then click [Printers].  
The [Printers] window appears.  
B Click the icon of the printer you want to use.  
C On the [File] menu, click [Properties].  
The printer properties dialog box appears.  
D Make the necessary settings, and then click [OK].  
Note  
Settings you make here are used as the default settings for all applications.  
Reference  
For details, see Printer Driver Help.  
Making Printer Default Settings - Default  
Important  
To change the printer default settings including option configuration settings,  
log on using an account that has Full Control permission. Members of the Ad-  
ministrators, Server Operators, Print Operators, and Power Users groups  
have Full Control permission by default.  
You cannot change the printer default settings for each user. Settings made in  
the printer properties dialog box are applied to all users.  
A On the [Start] menu, point to [Settings], and then click [Printers].  
The [Printers] window appears.  
B Click the icon of the printer you want to use.  
C On the [File] menu, click [Document Defaults].  
The [Default] dialog box appears.  
64  
PCL - Accessing the Printer Properties  
D Make the necessary settings, and then click [OK].  
Note  
Settings you make here are used as the default settings for all applications.  
Reference  
For details, see Printer Driver Help.  
Making Printer Settings from an Application  
You can make printer settings for a specific application.  
3
To make printer settings for a specific application, open the printer properties  
dialog box from that application. The following explains how to make settings  
for the WordPad application provided with Windows NT 4.0.  
Note  
The procedure to open the printer properties dialog box may vary depending  
on the application. For details, see the manuals provided with the application  
you use.  
With some applications, the printer driver settings are not used, and the ap-  
plication's own default settings are applied.  
Any settings you make in the following procedure are valid for the current  
application only.  
General users can change the properties displayed in the [Print] dialog box of  
an application. Settings made here are used as defaults when printing from  
this application.  
A On the [File] menu, click [Print].  
The [Print] dialog box appears.  
B Select the printer you want to use in the [Name] list, and then click [Properties].  
The printer properties dialog box appears.  
C Make the necessary settings, and then click [OK].  
D Click [OK] to start printing.  
Reference  
For details, see Printer Driver Help.  
65  
Setting Up the Printer Driver  
RPCS - Accessing the Printer Properties  
Windows 95 / 98 / Me - Accessing the Printer Properties  
There are two dialog box types of the printer properties dialog box.  
“Multi-tab” is used as an example in this manual. For details about changing the  
dialog box types, see the printer driver Help.  
Multi-tab  
This dialog box type is designed for users who often change print settings to  
perform various printing operations.  
3
Custom Setting  
This dialog box type is designed for users who rarely change print settings.  
This type of dialog box may vary depending on the installed options.  
Making Printer Default Settings  
To make the printer default settings, open the printer properties dialog box from  
the [Printers] window.  
Important  
You cannot change the printer default settings for each user. Settings made in  
the printer properties dialog box are applied to all users.  
Note  
With some applications, the printer driver settings are not used, and the ap-  
plication's own default settings are applied.  
A On the [Start] menu, point to [Settings], and then click [Printers].  
The [Printers] window appears.  
B Click the icon of the printer you want to use.  
C On the [File] menu, click [Properties].  
Note  
When you open the printer properties dialog box initially after installing  
the RPCS printer driver, a confirmation message appears. After clicking  
[OK], the printer properties dialog box appears.  
D Make the necessary settings, and then click [OK].  
Reference  
For details, see Printer Driver Help.  
66  
RPCS - Accessing the Printer Properties  
Making Printer Settings from an Application  
You can make printer settings for a specific application.  
To make printer settings for a specific application, open the printer properties  
dialog box from that application. The following explains how to make settings  
for the WordPad application provided with Windows 95 / 98 / Me.  
Note  
The procedure to open the printer properties dialog box may vary depending  
on the application. For details, see the manuals provided with the application  
you use.  
3
With some applications, the printer driver settings are not used, and the ap-  
plication's own default settings are applied.  
Any settings you make in the following procedure are valid for the current  
application only.  
General users can change the properties displayed in the [Print] dialog box of  
an application. Settings made here are used as defaults when printing from  
this application.  
A On the [File] menu, click [Print].  
The [Print] dialog box appears.  
B Select the printer you want to use in the [Name] list, and then click [Properties].  
The printer properties dialog box appears.  
C Make the necessary settings, and then click [OK].  
D Click [OK] to start printing.  
Reference  
For details, see Printer Driver Help.  
67  
Setting Up the Printer Driver  
Windows 2000 - Accessing the Printer Properties  
Making Printer Default Settings - The Printer Properties  
Important  
To change the printer default settings including option configuration settings,  
log on using an account that has Manage Printers permission. Members of the  
Administrators and Power Users groups have Manage Printers permission  
by default.  
3
You cannot change the printer default settings for each user. Settings made in  
the printer properties dialog box are applied to all users.  
A On the [Start] menu, point to [Settings], and then click [Printers].  
The [Printers] window appears.  
B Click the icon of the printer you want to use.  
C On the [File] menu, click [Properties].  
The printer properties dialog box appears.  
Note  
When you open the printer properties dialog box initially after installing  
the RPCS printer driver, a confirmation message appears. After clicking  
[OK], the printer properties dialog box appears.  
D Make the necessary settings, and then click [OK].  
Note  
Settings you make here are used as the default settings for all applications.  
Reference  
For details, see Printer Driver Help.  
68  
RPCS - Accessing the Printer Properties  
Making Printer Default Settings - Printing Preferences  
Important  
You cannot change the printer default settings for each user. Settings made in  
the printer properties dialog box are applied to all users.  
A On the [Start] menu, point to [Settings], and then click [Printers].  
The [Printers] window appears.  
B Click the icon of the printer you want to use.  
3
C On the [File] menu, click [Printing Preferences...].  
The [Printing Preferences] dialog box appears.  
D Make the necessary settings, and then click [OK].  
Note  
Settings you make here are used as the default settings for all applications.  
Reference  
For details, see Printer Driver Help.  
Making Printer Settings from an Application  
You can make printer settings for a specific application.  
To make printer settings for a specific application, open the [Printing Preferences]  
dialog box from that application. The following explains how to make settings  
for the WordPad application provided with Windows 2000.  
Note  
The procedure to open the [Printing Preferences] dialog box may vary depend-  
ing on the application. For details, see the manuals provided with the appli-  
cation you use.  
Any settings you make in the following procedure are valid for the current  
application only.  
General users can change the properties displayed in the [Print] dialog box of  
an application. Settings made here are used as defaults when printing from  
this application.  
A On the [File] menu, click [Print...].  
The [Print] dialog box appears.  
B Select the printer you want to use in the [Select Printer] list.  
C Make the necessary settings, and then click [Apply] to start printing.  
Reference  
For details, see Printer Driver Help.  
69  
Setting Up the Printer Driver  
Windows XP, Windows Server 2003 - Accessing the Printer  
Properties  
Making Printer Default Settings - The Printer Properties  
Important  
To change the printer default settings including option configuration settings,  
log on using an account that has Manage Printers permission. Members of the  
Administrators and Power Users groups have Manage Printers permission  
by default.  
3
You cannot change the printer default settings for each user. Settings made in  
the printer properties dialog box are applied to all users.  
A On the [Start] menu, click [Printers and Faxes].  
The [Printers and Faxes] window appears.  
B Click the icon of the printer you want to use.  
C On the [File] menu, click [Properties].  
The printer properties dialog box appears.  
Note  
When you open the printer properties dialog box initially after installing  
the RPCS printer driver, a confirmation message appears. After clicking  
[OK], the printer properties dialog box appears.  
D Make the necessary settings, and then click [OK].  
Note  
Settings you make here are used as the default settings for all applications.  
Reference  
For details, see Printer Driver Help.  
70  
RPCS - Accessing the Printer Properties  
Making Printer Default Settings - Printing Preferences  
Important  
You cannot change the printer default settings for each user. Settings made in  
the printer properties dialog box are applied to all users.  
A On the [Start] menu, click [Printers and Faxes].  
The [Printers and Faxes] window appears.  
B Click the icon of the printer you want to use.  
3
C On the [File] menu, click [Printing Preferences...].  
The [Printing Preferences] dialog box appears.  
D Make the necessary settings, and then click [OK].  
Note  
Settings you make here are used as the default settings for all applications.  
Reference  
For details, see Printer Driver Help.  
Making Printer Settings from an Application  
You can make printer settings for a specific application.  
To make printer settings for a specific application, open the [Printing Preferences]  
dialog box from that application. The following explains how to make settings  
for the WordPad application provided with Windows XP.  
Note  
The procedure to open the [Printing Preferences] dialog box may vary depend-  
ing on the application. For details, see the manuals provided with the appli-  
cation you use.  
Any settings you make in the following procedure are valid for the current  
application only.  
General users can change the properties displayed in the [Print] dialog box of  
an application. Settings made here are used as defaults when printing from  
this application.  
A On the [File] menu, click [Print...].  
The [Print] dialog box appears.  
B Select the printer you want to use in the [Select Printer] list.  
C Make the necessary settings, and then click [Apply] to start printing.  
Reference  
For details, see Printer Driver Help.  
71  
Setting Up the Printer Driver  
Windows NT 4.0 - Accessing the Printer Properties  
Making Printer Default Settings - The Printer Properties  
Important  
To change the printer default settings including option configuration settings,  
log on using an account that has Full Control permission. Members of the Ad-  
ministrators, Server Operators, Print Operators, and Power Users groups  
have Full Control permission by default.  
3
You cannot change the printer default settings for each user. Settings made in  
the printer properties dialog box are applied to all users.  
A On the [Start] menu, point to [Settings], and then click [Printers].  
The [Printers] window appears.  
B Click the icon of the printer you want to use.  
C On the [File] menu, click [Properties].  
The printer properties dialog box appears.  
Note  
When you open the printer properties dialog box initially after installing  
the RPCS printer driver, a confirmation message appears. After clicking  
[OK], the printer properties dialog box appears.  
D Make the necessary settings, and then click [OK].  
Note  
Settings you make here are used as the default settings for all applications.  
Reference  
For details, see Printer Driver Help.  
Making Printer Default Settings - Default  
Important  
To change the printer default settings including option configuration settings,  
log on using an account that has Full Control permission. Members of the Ad-  
ministrators, Server Operators, Print Operators, and Power Users groups  
have Full Control permission by default.  
You cannot change the printer default settings for each user. Settings made in  
the printer properties dialog box are applied to all users.  
A On the [Start] menu, point to [Settings], and then click [Printers].  
The [Printers] window appears.  
B Click the icon of the printer you want to use.  
72  
RPCS - Accessing the Printer Properties  
C On the [File] menu, click [Document Defaults...].  
The [Default] dialog box appears.  
D Make the necessary settings, and then click [OK].  
Note  
Settings you make here are used as the default settings for all applications.  
Reference  
For details, see Printer Driver Help.  
3
Making Printer Settings from an Application  
You can make printer settings for a specific application.  
To make printer settings for a specific application, open the printer properties  
dialog box from that application. The following explains how to make settings  
for the WordPad application provided with Windows NT 4.0.  
Note  
The procedure to open the printer properties dialog box may vary depending  
on the application. For details, see the manuals provided with the application  
you use.  
With some applications, the printer driver settings are not used, and the ap-  
plication's own default settings are applied.  
Any settings you make in the following procedure are valid for the current  
application only.  
General users can change the properties displayed in the [Print] dialog box of  
an application. Settings made here are used as defaults when printing from  
this application.  
A On the [File] menu, click [Print].  
The [Print] dialog box appears.  
B Select the printer you want to use in the [Name] list, and then click [Properties].  
The printer properties dialog box appears.  
C Make the necessary settings, and then click [OK].  
D Click [OK] to start printing.  
Reference  
For details, see Printer Driver Help.  
73  
Setting Up the Printer Driver  
3
74  
4. Other Print Operations  
Printing a PDF File Directly  
You can send PDF files directly to the  
machine for printing, without having  
to open a PDF application.  
Printing Method  
Using DeskTopBinder Lite  
Limitation  
PDF files registered with Desk-  
TopBinder Lite can be sent directly  
to the machine for printing.  
This function is possible only when  
the optional PostScript 3 unit is in-  
stalled.  
Limitation  
Use DeskTopBinder Lite in the  
supplied CD-ROM.  
This function is possible for genu-  
ine Adobe PDF files only.  
Version 1.3, 1.4, and 1.5 PDF files  
are compatible.  
Note  
Transparency and JBIG2 (functions  
of PDF version 1.4) are not compat-  
ible.  
PDF Direct Print settings can be  
made from PDF Direct Print  
properties.  
PDF version 1.5 exclusive functions  
When printing PDF files for which  
a password is set, one of the fol-  
lowing settings is required:  
are not compatible.  
Note  
• Enter the PDF password from  
PDF Direct Print properties.  
The RPCS printer driver must  
be installed.  
Paper size errors may occur when  
printing on custom size paper.  
• To set the PDF password, se-  
lect [Change PDF Password] on  
the [PDF Menu] in Printer Fea-  
tures.  
When a group password is set  
with DeskTopBinder Lite, set a  
group password using [PDF  
Group Password] on the [PDF  
Menu] in Printer Features.  
Reference  
For details, see DeskTopBinder  
Lite Help.  
Using commands  
From UNIX, you can print PDF  
files directly, using commands  
such as “ftp” and “lpr”.  
75  
Other Print Operations  
Unauthorized Copy Control  
You can embed patterns and text under printed text to prevent unauthorized  
copying of the document. Unauthorized Copy Control consists of two functions:  
[Data security for copying] and [Mask type:].  
Important  
This function is designed to discourage copying of confidential documents; it  
does not prevent unauthorized use of information.  
Using [Data security for copying]  
You can embed a pattern by setting it in the printer driver.  
4
Setting [Data security for copying] in the printer driver  
• Select the [Data security for copying] checkbox. You can also enter the text in  
the [Text:] box.  
• You cannot select the [Mask type:] checkbox at the same time.  
• To print a document protected by gray overprint, the machine must be set  
up correctly. Consult an administrator.  
76  
Unauthorized Copy Control  
Printing a document using [Data security for copying]  
4
AJL030S  
1. The print preview of the pattern  
3. The document is blanked by gray  
and text you have set is displayed.  
overprint.  
2. The document is copied or stored  
in this machine or another copier /  
multifunction machine where the  
optional Copy Data Security unit is  
installed.  
Reference  
For details about setting [Data security for copying], see Printer Driver Help.  
Limitation  
When printing a document that is set with [Data security for copying], the ma-  
chine does not require the optional Copy Data Security unit to be installed.  
The Copy Data Security unit is required when copying or storing a docu-  
ment protected by gray overprint.  
Only the RPCS printer driver is supported.  
Printing at 200 dpi is not possible.  
You cannot partially embed a pattern and text in a document.  
Use 182 u 257 mm (71/4 u 101/2 in.) or larger paper.  
Use ordinary or recycled paper of at least 70% whiteness.  
Duplex printing may interfere with this function as a result of text and pat-  
terns being visible through the paper.  
77  
Other Print Operations  
Using [Mask type:]  
You can embed patterns and text in a document by setting in the printer driver  
to prevent unauthorized copying.  
4
Setting [Mask type:] in the printer driver  
• Select a pattern from [Mask type:], and then enter text in the [Text:] box.  
Note  
You can set only [Text:], but [Mask type:] and [Text:] must be set together.  
Printing a document using [Mask type:]  
AJL031S  
1. The print preview of the pattern  
2. The document is copied, scanned,  
or stored in this machine or another  
copier / multifunction machine.  
and text you have set is displayed.  
3. The pattern and text you have set  
appear.  
Reference  
For details about setting [Mask type:], see Printer Driver Help.  
Limitation  
Only the RPCS printer driver is supported.  
Printing at 200 dpi is not possible.  
You cannot partially embed patterns and text strings in a document.  
78  
Unauthorized Copy Control  
Note  
Due to the effects of the settings, the results of copying, scanning, and saving  
documents in the document server may vary depending on the machine  
model and setting conditions.  
Printing with background patterns and text may be slower than normal printing.  
Important Notice  
• Ricoh does not provide warranty regarding the appearance of print patterns  
and other copy protection features. The appearance of the print patterns and  
the performance of Unauthorized Copy Control may vary depending on the  
quality of paper used and the machine model and settings.  
• Ricoh takes no responsibility for any damages sustained in connection with  
use of or inability to make use of Unauthorized Copy Control print patterns.  
4
79  
Other Print Operations  
Using the Print Job List  
Print files stored in the machine can be printed. You can select the print files  
from the Complete List or List Per User ID screen.  
The screen that appears depends on the [Initial Print Job List] setting made under  
[Printer Features], [System].  
Selecting the Initial Print Job List  
For the print job list, select one of the two display types:  
• Complete List: displays a list of saved print jobs.  
• List Per User ID: displays a list of user IDs.  
4
Reference  
For details about list types, see p.81 “Displaying a Print Job List”.  
A Press the {User Tools/Counter} key.  
The User Tools / Counter menu appears.  
B Press [Printer Features].  
The Printer Features menu appears.  
C On the [System] tab, press [Initial Print Job List].  
D Select either [Complete List] or [List Per User ID].  
After configuring the settings, the selected type of print job list is displayed.  
80  
Using the Print Job List  
Displaying a Print Job List  
A list of files stored in the machine can be viewed on the display panel.  
A Press the {Printer} key.  
4
AJM011S  
The Printer screen appears.  
B Press [Print Jobs].  
Either the Complete List or List Per User ID screen appears.  
81  
Other Print Operations  
Complete List  
If you select [Complete List] from [Initial Print Job List] (see p.80 “Selecting the  
Initial Print Job List”), the following screen appears:  
AJM006S  
4
1. [Per User ID]  
10. [Details]  
Displays List Per User ID.  
Displays details about a selected file.  
2. [Complete List]  
11. [Select All Jobs]  
Displays all files stored in the ma-  
chine.  
Selects all files stored in the machine.  
12. [Clear All]  
3. [Locked Print Job List]  
Clears all selections.  
Displays only Locked Print files  
stored in the machine. See p.87  
“Locked Print”.  
13. [Print]  
Prints a selected file.  
14. [Delete]  
4. [Sample Print Job List]  
Deletes a selected file.  
Displays only Sample Print files  
stored in the machine. See p.84 “Sam-  
ple Print”.  
5. [Hold Print Job List]  
Displays only Hold Print files stored  
in the machine. See p.90 “Hold Print”.  
6. [Stored Print Job List]  
Displays only Stored Print files stored  
in the machine. See p.93 “Stored  
Print”.  
7. User ID, Date/Time, and File  
Name display  
Displays the time when the instruc-  
tion to print the stored files was en-  
tered, User ID, and the file names.  
8. [UPrev.] / [TNext.]  
If the list of files does not fit on the  
screen, scroll down to view the list.  
9. [Exit]  
Returns to the Printer screen.  
82  
Using the Print Job List  
List Per User ID  
If you select [List Per User ID] from [Initial Print Job List] (see p.80 “Selecting  
the Initial Print Job List”), the following screen appears:  
AJM012S  
4
1. [Clear]  
5. [Complete List]  
Deselects a selection.  
Displays all print jobs.  
2. User ID  
6. [Job List Per User ID]  
Displays user IDs who sent files to the  
machine.  
Displays the print job list of each ID.  
7. [Print All Jobs]  
3. [UPrev.] / [TNext.]  
Prints all documents of the desired ID.  
If a user sends a different type of print  
jobs in the same ID, you can select  
which type of a print job to print.  
If the list of files does not fit on the  
screen, scroll down to view the list.  
4. [Exit]  
Returns to the Printer screen.  
Reference  
For details about printing from the List Per User ID screen, see p.80 “Se-  
lecting the Initial Print Job List”.  
Note  
The display is not updated if a new file is stored while the list of stored files  
is displayed. To update the display, press [Exit] to return to the Printer  
screen, and then press [Print Jobs] again.  
If a large number of print jobs are stored in the machine, processing may  
slow temporarily, depending on which functions are used.  
If you select [Complete List] from [Initial Print Job List] and press [Per User ID]  
in the Complete List screen, the screen switches to the List Per User ID  
screen where [Back] appears at the bottom right. Press [Back] or [Complete  
List] to switch to the Complete List screen. When you select [List Per User ID]  
from [Initial Print Job List], [Back] does not appear in the List Per User ID  
screen. Press [Complete List] to switch to the List Per User ID screen.  
To store files in the machine, you can use the Document Server as well as  
Sample Print, Locked Print, Hold Print, or Stored Print. See p.135 “Using  
the Document Server”.  
83  
Other Print Operations  
Sample Print  
Use this function to print only the first  
set of a multiple-set print job. After  
you have checked the result, remain-  
ing sets can be printed or canceled us-  
ing the machine's control panel. This  
can reduce misprints due to mistakes  
in content or settings.  
If the first set of the Sample Print  
files is not as you expected and you  
do not want to print remaining  
sets, delete the Sample Print file  
using the display panel. If you  
print the remaining sets of the  
Sample Print file, the job in the ma-  
chine is deleted automatically.  
Limitation  
A Sample Print file cannot be stored  
Printing a Sample Print File  
if:  
• the total number of Sample Print,  
Locked Print, Hold Print, and  
Stored Print files in the machine is  
over 100. (The maximum number  
varies depending on the volume  
of data in files.)  
4
The following procedure describes how  
to print a Sample Print file with the PCL  
6 / 5e and the RPCS printer driver. For  
information about how to print a Sam-  
ple Print file with the PostScript 3 printer  
driver, see PostScript 3 Supplement in-  
cluded as a PDF file on the CD-ROM.  
• the file contains over 1,000 pages.  
• sent or stored files in the machine  
contain over 9,000 pages in total.  
Limitation  
Applications with their own driv-  
ers, such as PageMaker, do not  
support this function.  
Note  
If a Sample Print file has not been  
stored properly, check the error  
log on the control panel (see p.104  
“Checking the Error Log”).  
If you are using Mac OS X, you need  
Mac OS X v10.2 or higher to use this  
function.  
Even after you turn off the ma-  
chine, stored documents in the ma-  
chine remain. However, the [Auto  
Delete Temporary Print Jobs] or [Auto  
Delete Stored Print Jobs] settings are  
applied first (see p.128 “System”).  
Note  
The following procedure describes  
when you select [Complete List]  
from [Initial Print Job List] (see p.80  
“Selecting the Initial Print Job  
List”).  
If the application has a collate op-  
tion, make sure it is not selected  
before sending a print job. By de-  
fault, Sample Print jobs are auto-  
matically collated by the printer  
driver. If a collate option is select-  
ed from the application's [Print] di-  
alog box, more prints than  
intended may be produced.  
A Configure Sample Print in the  
printer driver's properties.  
Reference  
For details about configuring  
the printer drivers, see the rele-  
vant Help files.  
84  
Sample Print  
B Start printing from the applica- E Press [Sample Print Job List].  
tion's [Print] dialog box.  
A list of Sample Print files stored in  
the machine appears.  
Note  
Make sure to set more than two  
copies.  
The Sample Print job is sent to the  
machine, and the first set is printed.  
C On the machine's control panel,  
press the {Printer} key to display  
the Printer screen.  
The following items also appear:  
• User ID: The user ID set up by  
the printer driver.  
• Date / Time: The date and time  
when the job was sent from the  
computer.  
4
• File Name: The name of files  
stored in the machine.  
Note  
Depending on the security set-  
tings, certain print jobs may not  
be displayed.  
AJM011S  
F Select the file you want to print  
by pressing it.  
D Press [Print Jobs].  
Note  
To select all print jobs, press [Se-  
lect All Jobs].  
Press [UPrev.] or [TNext.] to  
scroll through the list.  
To cancel a selection, press the  
highlighted print job again. To  
clear all selections, press [Clear  
All].  
A list of print files stored in the ma-  
chine appears.  
To view details about a selected  
print file, press [Details].  
G Press [Print].  
85  
Other Print Operations  
H Enter the new number of sets us-  
Deleting Sample Print Files  
ing the number keys.  
If you are not satisfied with the sam-  
ple printout, you can delete the Sam-  
ple Print file, revise it and print it  
again until the settings are suitable.  
A Press the {Printer} key to display  
If you do not want to change the  
the Printer screen.  
set quantity, proceed to step .  
I
B Press [Print Jobs].  
Note  
A list of the print files stored in the  
machine appears.  
When multiple files are selected  
without setting a quantity, 1  
page less than the minimum  
number of all settings is applied.  
4
C Press [Sample Print Job List].  
A list of Sample Print files stored in  
the machine appears.  
When the number of set quantity  
is changed, the changed quantity  
is applied to all selected print  
files.  
Note  
Depending on the security set-  
tings, certain print jobs may not  
be displayed.  
You can enter up to 999 sets.  
Press {Clear/Stop} to correct any  
entry mistakes.  
D Select the file you want to delete  
by pressing it.  
I Press [Yes].  
E Press [Delete].  
The remaining sets are printed.  
The delete confirmation screen  
will appear.  
Important  
When printing is completed, the  
stored file will be deleted.  
F Press [Yes] to delete the file.  
After the file has been deleted, the  
file list screen will return.  
Note  
Press [No] to cancel printing.  
Note  
To stop printing after printing  
has started, press [Exit], and  
then press [Job Reset]. The file is  
deleted.  
If you do not want to delete the  
file, press [No].  
Remaining print jobs are print-  
ed before the Sample Print job.  
86  
Locked Print  
Locked Print  
Use this function to maintain privacy  
when printing confidential documents  
on the machine over a shared network.  
Usually, it is possible to print data us-  
ing the display panel once it is stored  
in this machine. When using Locked  
Print, it is not possible to print unless a  
password is entered on the machine's  
display panel. Your confidential docu-  
ments will be safe from being viewed  
by other people.  
Printing a Locked Print File  
The following procedure describes  
how to print a Locked Print file with  
the PCL 6 / 5e and the RPCS printer  
driver. For information about how to  
print a Locked Print file with the Post-  
Script 3 printer driver, see PostScript 3  
Supplement included as a PDF file on  
the CD-ROM.  
4
Limitation  
Limitation  
A Locked Print file cannot be stored  
Applications with their own driv-  
ers, such as PageMaker, do not  
support this function.  
if:  
• the total number of Sample Print,  
Locked Print, Hold Print, and  
Stored Print files in the machine is  
over 100. (The maximum number  
varies depending on the volume  
of data in files.)  
If you are using Mac OS X, you need  
Mac OS X v10.2 or higher to use this  
function.  
Note  
The following procedure describes  
when you select [Complete List]  
from [Initial Print Job List] (see p.80  
“Selecting the Initial Print Job  
List”).  
• the file contains over 1,000 pages.  
• sent or stored files in the machine  
contain over 9,000 pages in total.  
Note  
If a Locked Print file has not been  
stored properly, check the error  
log on the control panel (see p.104  
“Checking the Error Log”).  
A Configure the Locked Print in the  
printer driver's properties.  
Reference  
Even after you turn off the ma-  
chine, stored documents remain.  
However, the [Auto Delete Tempo-  
rary Print Jobs] or [Auto Delete Stored  
Print Jobs] settings are applied first  
(see p.128 “System”).  
For details about configuring  
the printer drivers, see the cor-  
responding Help files.  
B Start printing from the applica-  
tion's [Print] dialog box.  
If the application has a collate op-  
tion, make sure it is not selected  
before sending a print job. Locked  
Print jobs are automatically collat-  
ed by the printer driver as default.  
If a collate option is selected in the  
application print dialog box, more  
sets than intended may be printed.  
The Locked Print job is sent to the  
machine.  
C On the machine's control panel,  
press the {Printer} key to display  
the Printer screen.  
After the Locked Print file is print-  
ed, the job is automatically deleted.  
87  
Other Print Operations  
D Press [Print Jobs].  
F Select the file you want to print by  
pressing it.  
Note  
To select all print jobs, press [Se-  
lect All Jobs].  
Press [UPrev.] or [TNext.] to  
scroll through the list.  
A list of print files stored in the ma-  
chine appears.  
To cancel a selection, press the  
highlighted print job again. To  
clear all selections, press [Clear  
All].  
E Press [Locked Print Job List].  
A list of Locked Print files stored in  
the machine appears.  
To view details about a selected  
print file, press [Details].  
4
G Press [Print].  
The password screen appears.  
The following items also appear:  
• User ID: The user ID set up by  
the printer driver.  
• Date / Time: The date and time  
when the job was sent from the  
computer.  
H Enter the password using the  
number keys, and then press [OK].  
Note  
The print confirmation screen ap-  
pears.  
If Locked Print is selected, file  
names are displayed as “*****”  
on the screen to prevent unau-  
thorized viewing.  
Note  
A confirmation screen will ap-  
pear if the password is not en-  
tered correctly. Press [OK] to  
enter the password again.  
Depending on the security set-  
tings, certain print jobs may not  
be displayed.  
When multiple print files are se-  
lected, the machine prints only  
files that correspond to the en-  
tered password. The number of  
files is displayed on the confir-  
mation screen.  
88  
Locked Print  
I Press [Yes].  
F
Enter the password using the number  
keys, and then press [OK].  
The locked file is printed.  
The delete confirmation screen ap-  
pears.  
Important  
When printing is completed, the  
Note  
stored file will be deleted.  
A confirmation screen will ap-  
pear if the password is not en-  
tered correctly. Press [OK] to  
enter the password again.  
Note  
Press [No] to cancel printing.  
To stop printing after printing  
has started, press [Exit], and  
then press [Job Reset]. The file  
will be deleted.  
When multiple files are select-  
ed, the machine deletes only  
files that correspond to the en-  
tered password. The number of  
files to be deleted is displayed  
on the confirmation screen.  
4
Deleting Locked Print Files  
G Press [Yes].  
A Press the {Printer} key to display  
the Printer screen.  
After the file has been deleted, the  
file list screen returns.  
B Press [Print Jobs].  
Note  
A list of the print files stored in the  
machine appears.  
If you do not want to delete the  
file, press [No].  
C Press [Locked Print Job List].  
A list of Locked Print files stored  
appears.  
Note  
Depending on the security set-  
tings, certain print jobs may not  
be displayed.  
D Select the file you want to delete  
by pressing it.  
E Press [Delete].  
The password screen is displayed.  
89  
Other Print Operations  
Hold Print  
Use this function to temporarily hold  
a file in the machine, and print it from  
the computer or the machine's control  
panel later.  
Printing a Hold Print File  
The following procedure describes  
how to print a Hold Print file with the  
RPCS printer driver. For information  
about how to print a Hold Print file  
with the PostScript 3 printer driver,  
see Postscript 3 supplement included as  
a PDF file in the supplied CD-ROM.  
Limitation  
A Hold Print file cannot be stored  
if:  
• the total number of Sample Print,  
Locked Print, Hold Print, and  
Stored Print files in the machine is  
over 100. (The maximum number  
varies depending on the volume  
of data in files.)  
Limitation  
4
Applications with their own drivers,  
such as PageMaker, do not support  
this function.  
• the file contains over 1,000 pages.  
If you are using Mac OS X, you need  
Mac OS X v10.2 or higher to use this  
function.  
• sent or stored files in the machine  
contain over 9,000 pages in total.  
Note  
Reference  
If a Hold Print file has not been  
stored properly, check the error  
log on the control panel (see p.104  
“Checking the Error Log”).  
For details about setting printer  
drivers, see Printer Driver Help.  
You can also print or delete a Hold  
Print file from Web Image Moni-  
tor. For details, see Web Image  
Monitor Help.  
Even after you turn off the ma-  
chine, stored documents in the ma-  
chine remain. However, the [Auto  
Delete Temporary Print Jobs] or [Auto  
Delete Stored Print Jobs] settings are  
applied first (see p.128 “System”).  
Note  
The following procedure describes  
when you select [Complete List]  
from [Initial Print Job List] (see p.80  
“Selecting the Initial Print Job  
List”).  
If the application has a collate op-  
tion, make sure it is not selected  
before sending a print job. By de-  
fault, Hold Print jobs are automat-  
ically collated by the printer  
driver. If a collate option is select-  
ed from the application's Print dia-  
log box, more prints than intended  
may be produced.  
A Configure Hold Print in the printer  
driver’s properties.  
Reference  
For details about configuring  
the printer drivers, see the rele-  
vant Help files.  
B Click [Details…], and then enter a  
User ID in the [User ID] box.  
90  
Hold Print  
C Start printing from the applica- G Select the file you want to print  
tion’s [Print] dialog box.  
by pressing it.  
The Hold Print job is sent to the  
machine and stored.  
Note  
To select all print jobs, press [Se-  
lect All Jobs].  
D On the machine’s control panel,  
press the {Printer} key to display  
the printer screen.  
Press [UPrev.] or [TNext.] to  
scroll through the list.  
To cancel a selection, press the  
highlighted print job again. To  
clear all selections, press [Clear  
All].  
E Press [Print Jobs].  
To view details about a selected  
print file, press [Details].  
4
H Press [Print].  
A list of a print files stored in the  
machine appears.  
The confirmation screen appears.  
I Press [Yes].  
F Press [Hold Print Job List].  
The Hold Print file is printed.  
A list of a print files stored in the  
machine appears.  
Important  
When printing is completed, the  
stored file is deleted.  
Note  
Press [No] to cancel printing.  
To stop printing after printing  
has started, press [Exit], and  
then press [Job Reset]. The file is  
deleted.  
The following items also appear:  
• User ID: The user ID set up by  
the printer driver.  
• Date / Time: The date and time  
when the job was sent from the  
computer.  
• File Name: The name of files  
stored in the machine.  
Note  
Depending on the security set-  
tings, certain print jobs may not  
be displayed.  
91  
Other Print Operations  
Deleting Hold Print Files  
A Press the {Printer} key to display  
the Printer screen.  
B Press [Print Jobs].  
A list of a print files stored in the  
machine appears.  
C Press [Hold Print Job List].  
A list of a Hold Print files stored in  
the machine appears.  
Note  
4
Depending on the security set-  
tings, certain print jobs may not  
be displayed.  
D Select the file you want to delete  
by pressing it.  
E Press [Delete].  
The delete confirmation screen  
will appear.  
F Press [Yes] to delete the file.  
After the file has been deleted, the  
file list screen will return.  
Note  
If you do not want to delete the  
file, press [No].  
92  
Stored Print  
Stored Print  
Use this function to store a file in the  
machine, and then print it from the  
computer or the machine's control  
panel later.  
Printing a Stored Print File  
The following procedure describes  
how to print a Stored Print file with  
the RPCS printer driver. For informa-  
tion about how to print a Stored Print  
file with the PostScript 3 printer driv-  
er, see Postscript 3 supplement includ-  
ed as a PDF file on the supplied CD-  
ROM.  
Limitation  
A Stored Print file cannot be stored  
if:  
• the total number of Sample Print,  
Locked Print, Hold Print, and  
Stored Print files in the machine is  
over 100. (The maximum number  
varies depending on the volume  
of data in files.)  
4
Limitation  
Applications with their own driv-  
ers, such as PageMaker, do not  
support this function.  
• the file contains over 1,000 pages.  
• sent or stored files in the machine  
contain over 9,000 pages in total.  
If you are using Mac OS X, you need  
Mac OS X v10.2 or higher to use this  
function.  
Note  
If a Stored Print file has not been  
stored properly, check the error  
log on the control panel (see p.104  
“Checking the Error Log”).  
Reference  
For details about setting printer  
drivers, see Printer Driver Help.  
You can also print or delete a  
Stored Print file from Web Image  
Monitor. For details, see Web Im-  
age Monitor Help.  
Even after you turn off the ma-  
chine, stored documents remain.  
However, the [Auto Delete Tempo-  
rary Print Jobs] or [Auto Delete Stored  
Print Jobs] settings are applied first  
(see p.128 “System”).  
Note  
The following procedure describes  
when you select [Complete List]  
from [Initial Print Job List] (see p.80  
“Selecting the Initial Print Job  
List”).  
If the application has a collate op-  
tion, make sure it is not selected  
before sending a print job. By de-  
fault, Stored Print jobs are auto-  
matically collated by the printer  
driver. If a collate option is select-  
ed from the application's Print dia-  
log box, more prints than intended  
may be produced.  
A Configure Stored Print in the  
printer driver’s properties.  
Reference  
For details about configuring  
the printer drivers, see the rele-  
vant Help files.  
93  
Other Print Operations  
B Click [Details…], and then enter a G Select the file you want to print  
User ID in the [User ID] box.  
by pressing it.  
Note  
Note  
You can also set a password. The  
same password must be entered  
when printing or deleting.  
To select all print jobs, press [Se-  
lect All Jobs].  
If you set the password in step  
, enter the password to print.  
B
C Start printing from the applica-  
Press [UPrev.] or [TNext.] to  
tion’s [Print] dialog box.  
scroll through the list.  
The Stored Print job is sent to the  
machine and stored.  
To cancel a selection, press the  
highlighted print job again. To  
clear all selections, press [Clear  
All].  
D On the machine’s control panel,  
press the {Printer} key to display  
the printer screen.  
4
To view details about a selected  
print file, press [Details].  
E Press [Print Jobs].  
H Press [Print].  
The confirmation screen appears.  
Note  
If you set a password in the  
printer driver, a password con-  
firmation screen appears. Enter  
the password.  
A list of print files stored in the ma-  
chine appears.  
If multiple files are selected, and  
some of these require a pass-  
word, the machine prints files  
that correspond to the entered  
password and files that do not  
require a password. The number  
of print files is displayed on the  
confirmation screen.  
F Press [Stored Print Job List].  
A list of Stored Print files stored in  
the machine appears.  
The following items also appear:  
• User ID: The user ID set up by  
the printer driver.  
• Date / Time: The date and time  
when the job was sent from the  
computer.  
• File name: The name of files  
stored in the machine.  
94  
Stored Print  
I Enter the new number of sets us-  
Deleting Stored Print Files  
ing the number keys.  
If you do not want to change the  
A Press the {Printer} key to display  
set quantity, proceed to step .  
J
the Printer screen.  
Note  
B Press [Print Jobs].  
When multiple print files are se-  
lected, the minimum number of  
set quantity among all settings  
is applied.  
A list of print files stored in the ma-  
chine appears.  
C Press [Stored Print Job List].  
When the number of set quantity  
is changed, the changed quantity  
is applied to all selected print  
files.  
A list of Stored Print files stored in  
the machine appears.  
Note  
4
Depending on the security set-  
tings, certain print jobs may not  
be displayed.  
J Press [Yes].  
The Stored Print file is printed.  
Note  
D Select the file you want to delete  
Press [No] to cancel printing.  
by pressing it.  
To stop printing after printing  
has started, press [Exit], and  
then press [Job Reset]. A Stored  
Print file is not deleted even if  
[Job Reset] is pressed.  
E Press [Delete].  
The delete confirmation screen  
will appear.  
Note  
The Stored Print file that sent to  
the machine is not deleted un-  
less you delete a file or select  
[Auto Delete Stored Print Jobs] (see  
p.128 “System”). For details, see  
p.95 “Deleting Stored Print  
Files”.  
If multiple print files are select-  
ed, and some of these require a  
password, the machine deletes  
files that correspond to the en-  
tered password and files that do  
not require a password. The  
number of files to be deleted is  
displayed on the confirmation  
screen.  
F Press [Yes] to delete the file.  
After the file has been deleted, the  
file list screen will return.  
Note  
If you do not want to delete the  
file, press [No].  
If you set the password in the  
printer driver, enter the pass-  
word to delete.  
95  
Other Print Operations  
Printing from List Per User ID  
If you select [List Per User ID] from [Ini-  
C Press [Job List Per User ID].  
tial Print Job List] in [System] of [Printer  
Features] (see ), you can select printing  
files from the list of user IDs.  
Printing the Desired Print Job  
The print job list of the selected  
user ID appears.  
A On the Printer screen, press [Print  
Jobs].  
D Select the desired print jobs.  
4
A list of user IDs whose files are  
stored in the machine appears.  
Note  
Reference  
To cancel a selection, press the  
highlighted print job again. To  
clear all selections, press [Clear  
All].  
To display the Printer screen,  
see p.80 “Using the Print Job  
List”.  
E Press [Print].  
B Press the user ID whose file you  
want to print.  
The confirmation screen appears.  
F Press [Yes].  
The selected files are printed.  
Reference  
For details about printing each  
type of print job, see the follow-  
ings:  
You cannot select multiple user  
IDs at the same time.  
• p.84 “Sample Print”  
• p.87 “Locked Print”  
• p.90 “Hold Print”  
• p.93 “Stored Print”  
Note  
Press [UPrev.] or [TNext.] to  
scroll through the list.  
Press [Clear] to cancel a selec-  
tion.  
96  
Printing from List Per User ID  
D Select the desired print job type,  
Printing All Print Jobs  
and then press [Yes].  
A On the Printer screen, press [Print  
Jobs].  
The confirmation screen appears.  
Note  
The confirmation screen does  
not appear if the selected ID has  
only one type of print jobs. Pro-  
A list of user IDs whose files are  
stored in the machine appears.  
B Press the user ID whose file you  
ceed to step .  
4
E
want to print.  
You cannot select a print job  
that is not stored under the se-  
lected user ID.  
If you select Sample Print in-  
cluding multiple files without  
setting a quantity, 1 page less  
than the minimum number of  
all settings is applied.  
You cannot select multiple user  
IDs at the same time.  
If you select Stored Print, the  
number you set on the confir-  
mation screen is applied to all  
files of the selected print job  
type. If you do not set a quanti-  
ty, the minimum number is ap-  
plied to all files.  
Note  
Press [UPrev.] or [TNext.] to  
scroll through the list.  
Press [Clear] to cancel a selec-  
tion.  
C Press [Print All Jobs].  
If you select Locked Print, enter  
the correct password. If there  
are multiple passwords, the ma-  
chine prints only files that corre-  
spond to the entered password.  
If you select Stored Print files,  
and some of these require a  
password, the machine prints  
files that correspond to the en-  
tered password and files that do  
not require a password.  
If the selected user ID has multiple  
types of print jobs, the selection  
screen of the print job type ap-  
pears.  
97  
Other Print Operations  
E Press [Yes].  
The selected files are printed.  
Important  
After printing is completed, Sam-  
ple Print, Locked Print, and Hold  
Print files are deleted.  
Reference  
For details about printing each  
type of print job, see the follow-  
ings:  
• p.84 “Sample Print”  
• p.87 “Locked Print”  
• p.90 “Hold Print”  
• p.93 “Stored Print”  
4
98  
Spool Printing  
Spool Printing  
Spool Printing allows print jobs transferred from a computer to be temporarily  
stored, and then prints them after they are transferred. This shortens printing  
time as it maximizes printer efficiency.  
Important  
During Spool Printing, the hard disk is accessed and the Data In indicator  
blinks. Turning off the computer or machine during Spool Printing can dam-  
age the hard disk. Also, if the computer or machine is turned off during Spool  
Printing, spooled jobs will be deleted. Therefore, do not turn the power to the  
computer or machine off during Spool Printing.  
Limitation  
4
If data is sent to the machine using other protocols besides diprint, lpr, ipp,  
and smb, Spool Printing cannot be performed.  
Up to a maximum of 150 jobs at once can be spool printed.  
Note  
Printing the first page with Spool Printing will be slow.  
The computer requires less print processing time when large amounts of data  
are spooled.  
Setting Spool Printing  
Spool Printing can be set using telnet or Web Image Monitor.  
• Using Web Image Monitor  
See Network Guide or Help for more information.  
• Using telnet  
Type in “spoolsw spool on” to set Spool Printing.  
See Network Guide for more information about telnet.  
Viewing a list of spool jobs on the display panel  
If Spool Printing is set, a list of spooled jobs can be viewed on the display panel  
screen.  
Press the {Printer} key, and then press [Spooling Job List]. A list of spooled jobs  
appears.  
• Deleting jobs  
Select files to be deleted, and then press [Delete].  
Note  
If Spool Printing is not set, you cannot select [Spooling Job List].  
Viewing/Deleting spool jobs in Web Image Monitor  
Start Web Image Monitor and enter the machine's IP address in the address  
bar. This displays the top page.  
For more information, see Network Guide.  
99  
Other Print Operations  
Form Feed  
This section gives instructions for op-  
erating the machine when there is no  
tray for the selected paper size or  
type, or when paper loaded in the  
machine has run out.  
Print Using a Selected Tray  
A Select the tray for form feed from  
those that appear on the display  
panel.  
Limitation  
If you want to print after adding  
paper to the tray, select the tray af-  
ter loading the correct paper.  
The tray cannot be changed if the  
following functions are set for it:  
• Staple  
• Punch  
Note  
4
To load paper in the bypass tray,  
see p.13 “Setting Paper on the  
Bypass Tray”.  
• Duplex Print to a tray that does  
not support duplex printing  
• Cover Sheet  
B Press [Continue].  
• Front and Back Covers  
• Slip Sheet  
The machine prints using the se-  
lected tray.  
Note  
Note  
If form feed is selected for a tray  
with the following settings, you  
can change the tray by canceling  
the settings:  
If a tray with a smaller paper size  
is selected, the print job may be  
cut short, or other problems may  
occur.  
• Staple  
• Punch  
• Duplex Print  
If Auto Continue is selected, form  
fed paper is printed after a set in-  
terval. See p.128 “System”.  
If the machine does not have a tray for  
the selected paper size or paper type,  
or if the selected paper loaded in the  
machine has run out, a caution mes-  
sage appears.  
If this message appears, do one of the  
following:  
100  
Form Feed  
Note  
Canceling Form Feed  
You cannot stop printing data  
that has already been proc-  
essed. For this reason, printing  
may continue for a few pages  
after you press [Job Reset].  
A Press [Reset].  
Delete the stored print jobs, and  
then cancel form feed.  
A print job containing a large  
volume of data may take con-  
siderable time to stop.  
B Press [Reset Current Job] or [Reset  
All Jobs].  
Reference  
For details, see p.102 “Cance-  
ling a Print Job”.  
4
[Reset Current Job]: cancels the  
print job currently being proc-  
essed.  
[Reset All Jobs]: cancels all jobs  
in the print queue.  
[Resume Printing]: resumes print-  
ing jobs.  
A confirmation message appears.  
C Press [Yes] to cancel the print job.  
Note  
Press [No] to return to the previ-  
ous display.  
Important  
If the machine is shared by mul-  
tiple computers, be careful not  
to accidentally cancel someone  
else's print job.  
Under Windows, If the machine  
is connected to the computer us-  
ing a parallel cable, sent print  
jobs may be canceled if [Reset All  
Jobs] is pressed while “Wait-  
ing...” is on the display panel.  
After the interval set in [I/O Time-  
out] in Printer Features has  
passed, the next print job can be  
sent. A print job sent from a dif-  
ferent client computer will not  
be canceled in this case.  
101  
Other Print Operations  
Canceling a Print Job  
E Press [Job Reset] on the display  
panel or the {Clear/Stop} key on  
the control panel.  
Windows - Canceling a Print  
Job  
A Double-click the printer icon on  
the Windows task tray.  
A window appears, showing all  
print jobs currently queued for  
printing. Check the current status  
of the job you want to cancel.  
F Press [Reset Current Job] or [Reset  
All Jobs].  
4
B Select the name of the job you want  
to cancel.  
C On the [Document] menu, click [Can-  
cel Printing].  
Note  
[Reset Current Job]: cancels the  
print job currently being proc-  
essed.  
In Windows XP, Windows Serv-  
er 2003, and Windows NT 4.0,  
click [Cancel] on the [Document]  
menu.  
[Reset All Jobs]: cancels all jobs  
in the print queue.  
In Windows 95 / 98 / Me / 2000  
or Windows NT 4.0, you can  
also open the print job queue  
window by double-clicking the  
machine icon in the [Printers]  
machine window (the [Printers  
and Faxes] window under Win-  
dows XP and Windows Server  
2003).  
[Resume Printing]: resumes print-  
ing jobs.  
A confirmation message appears.  
D Press the {Printer} key on the ma-  
chine's control panel.  
102  
Canceling a Print Job  
G Press [Yes] to cancel the print job.  
Note  
Press [No] to return to the previ-  
ous display.  
Important  
If the machine is shared by mul-  
tiple computers, be careful not  
to accidentally cancel someone  
else's print job.  
If the machine is connected to  
the computer using a parallel  
cable, sent print jobs may be  
canceled if [Reset All Jobs] is  
pressed while “Waiting...” is on  
the display panel. After the in-  
terval set in [I/O Timeout] in  
Printer Features has passed, the  
next print job can be sent. A  
print job sent from a different  
client computer will not be can-  
celed in this case.  
4
Note  
You cannot stop printing data  
that has already been proc-  
essed. For this reason, printing  
may continue for a few pages  
after you press [Job Reset].  
A print job containing a large  
volume of data may take con-  
siderable time to stop.  
103  
Other Print Operations  
Checking the Error Log  
If files could not be stored due to printing errors, identify the cause of the errors  
by checking the error log on the control panel.  
Limitation  
The most recent 30 errors are stored in the error log. If a new error is added  
when there are 30 errors already stored, the oldest error is deleted. However,  
if the oldest error belongs to one of the following print jobs, it is not deleted.  
The error is stored separately until the number of those errors reaches 30. You  
can check any of these print jobs for error log information.  
• Sample Print  
• Locked Print  
4
• Hold Print  
• Stored Print  
If the main power switch is turned off, the log is deleted.  
A Press the {Printer} key to display the Printer screen.  
B Press [Error Log].  
An error log list appears.  
C Press the desired job list.  
104  
Checking the Error Log  
D Press [Details].  
A detailed error log appears.  
Note  
Press [UPrev.] or [TNext.] to scroll the error files.  
Press [Exit] after checking the log.  
Press [Back to List] to return to the error log list.  
To print files that appear in the error log, resend them after stored files  
4
have been printed or deleted.  
105  
Other Print Operations  
Covers  
Using this function, you can insert cover and back sheets fed from a different  
tray to that of the main paper, and print on them.  
Reference  
For printing methods, see the printer driver Help.  
Limitation  
To use this function, Collate must be set. Rotating Collate cannot be set.  
Note  
The cover sheets should be the same size and orientation as the body of the paper.  
If “Auto Tray Select” is set as the paper feed tray for the body paper, the paper  
will be delivered from a tray containing paper in the K orientation. There-  
fore, if the cover paper is set to the L orientation, the orientation of cover and  
body will be different.  
4
Cover Sheet  
Prints the first page of the document on the sheet for the cover page.  
• Print on one side  
Prints on one side of the cover sheet only, even when duplex printing is selected.  
AEV016S  
• Print on both sides  
Prints on both sides of the cover sheet when duplex printing is selected.  
• Front cover printed on both sides  
AEV017S  
• Front cover printed on one side  
AEV032S  
106  
Covers  
• Blank  
• When printing one side  
AEV018S  
• When printing both sides  
4
AEV033S  
Front and Back Covers  
Prints the first and last page of the document as the cover and back cover pages.  
• Print on one side  
Prints on one side of the cover sheets only, even when duplex printing is  
selected.  
• Back cover page face inside  
AEV034S  
• Print on both sides  
Prints on both sides of the cover sheets when duplex printing is selected.  
• Front cover printed on both sides, back cover page face inside, and the  
number of pages is even  
AEV036S  
107  
Other Print Operations  
• Front cover printed on both sides, back cover page face inside, and the  
number of pages is odd  
AEV037S  
• Front cover printed on one side, back cover page face inside, and the  
number of pages is even  
4
AEV038S  
• Front cover printed on one side, back cover page face inside, and the  
number of pages is odd  
AGP009S  
• Blank  
• When printing one side  
AEV040S  
• When printing both sides  
AEV041S  
108  
Slip Sheet  
Slip Sheet  
Inserting a slip sheet between each page  
• Print  
AEV019S  
4
• Blank  
AEU023S  
Inserting a slip sheet between OHP transparencies  
• Print  
AEV020S  
• Blank  
AEU024S  
109  
Other Print Operations  
Note  
Collate cannot be set when using slip sheets.  
When the duplex printing or cover printing is set, you cannot insert slip  
sheets.  
The slip sheet should be the same size and orientation as the main paper.  
If “Auto Tray Select” has been set as the paper feed tray for the body paper,  
the paper will be delivered from a tray containing paper in K orientation.  
Therefore, when the cover paper has been set to L orientation, the orienta-  
tion of the output cover paper and body paper will be different.  
The same paper feed tray cannot be set for the main paper and slip sheets.  
4
110  
Chaptering  
Chaptering  
The specified page is printed on the same side as the first page, like a book. Also,  
you can insert chapter slip sheets before specified pages, and select whether or  
not to print on the slip sheets.  
Reference  
For printing methods, see the printer driver Help.  
Note  
Up to 20 pages can be specified as the front pages of chapters using the printer  
driver.  
No slip sheets  
4
AJO025S  
Note  
This function is only valid with duplex printing.  
This function can be used together with combine (layout) printing.  
111  
Other Print Operations  
Inserting chapter slip sheets  
• Print  
Prints on the chapter slip sheets. When duplex printing is selected, both  
sides of the slip sheets are printed on.  
AJO023S  
4
• Blank  
AJO024S  
Note  
The slip sheet should be the same size and orientation as the body of the  
paper.  
If “Auto Tray Select” has been set as the paper feed tray for the body paper,  
the paper will be delivered from a tray containing paper in the K orienta-  
tion. Therefore, when the cover paper has been set to the L orientation, the  
orientation of the output cover paper and body paper will be different.  
The same paper feed tray cannot be set for the body of the document and  
the slip sheet.  
112  
User Defined Pages  
User Defined Pages  
Using this function, you can specify the page numbers for each input tray.  
Reference  
For printing methods, see the printer driver Help.  
Limitation  
This function is available with the PCL 6/5e printer driver only.  
If [Document Server] is selected under [Job Type:], User Defined Page cannot be  
used.  
If [User Defined Pages] is selected under [Paper Selection:] on [Paper] tab, [Lay-  
out:] cannot be selected.  
4
AEV044S  
113  
Other Print Operations  
Collate  
When printing multiple documents such as handouts for meetings, you can sep-  
arate sets into order. This function is known as “Collate”. Collate stores data  
transmitted from a computer in memory. The following are the three types of  
collate:  
Collate  
Printed output is assembled as sets in sequential order.  
4
AEU016S  
Rotating Collate  
Every other print set is rotated by 90 degrees K.  
AEU017S  
Shift Collate  
(The optional finisher is required for this function.)  
The finisher shift tray moves backward or forward when a job or set is output,  
causing the next to shift, so you can separate them.  
AEU018S  
Limitation  
The optional finisher is required for Shift Collate.  
Rotating Collate is not possible when feeding paper from the bypass tray.  
If jobs containing pages of various sizes are set, Rotating Collate will not  
work.  
The following functions cannot be combined:  
• Rotating Collate and Staple  
• Rotating Collate and Punch  
114  
Collate  
Note  
You can set Collate in the RPCS printer driver.  
If you cannot make Shift Collate even with the optional finisher installed, op-  
tions may not be set up correctly in the printer driver. Correct the printer driver's  
option settings. For details, see the printer driver Help.  
If Auto Continue occurs on the first set, Collate will be canceled.  
If forced printing occurs on the first set, Collate will be canceled.  
If a document with mixed paper sizes or sizes larger than A4, 81/2 u 11 is set,  
it can only be collated, even if Rotating Collate has been selected.  
If the following functions are selected, Collate or Shift Collate will be applied  
even if Rotating Collate is selected:  
• Covers  
4
• Slip Sheet  
When Rotating Collate has been selected, printing speed will be slower than  
with other collate functions.  
When setting Collate in the printer driver settings, make sure that a collate  
option is not selected in the application's print settings. If a collate option is  
selected, printing will not be as intended.  
The Rotating Collate function requires two paper trays containing same size  
paper but in different orientations.  
Reference  
For information about paper sizes and the number of sets you can use Collate,  
Rotating Collate, and Shift Collate with in every option, see Copy Reference.  
For printing methods, see the printer driver Help.  
115  
Other Print Operations  
Printing with the Finisher  
You can collate, staple, or punch holes in printed paper by installing the optional  
finisher. Make sure you read the following precautions when using the optional  
finisher:  
Reference  
For information about optional finishers, see General Settings Guide.  
To use the staple function, see p.117 “Staple”.  
To use the punch function, see p.120 “Punch”  
Be sure to make settings for options installed on the machine in the printer drivers.  
Reference  
4
To make settings for options in the printer drivers, see p.54 “Making Op-  
tion Settings for the Printer”.  
Be sure to set the paper size and paper orientation in the printer driver when using  
duplex printing, booklet, combine (layout), staple and punch functions.  
Reference  
For details about duplex printing, booklet, and layout, see the printer driver  
Help.  
To use the staple function, see p.117 “Staple” and the printer driver Help.  
To use the punch function, see p.120 “Punch” and the printer driver help.  
Note  
Depending on the application, print settings may not be enabled and printed  
output may not be as expected.  
When setting staple or collate in the printer driver, make sure that the Collate check  
box is cleared in the application's [Print] dialog box.  
If Collate is enabled in the application, printing will not be as intended.  
116  
Printing with the Finisher  
Staple  
With the optional finisher installed, sets can be stapled individually when print-  
ing multiple sets.  
Staple Position  
The specified staple position varies depending on paper size, type, quantity and  
feed orientation. The following table shows staple positions:  
4
AJM008S  
Reference  
• For paper sizes and maximum numbers of sheets available for stapling, see  
“Specifications”, General Settings Guide.  
• For printing methods, see the printer driver Help.  
• The staple position will vary when using the PostScript 3 printer driver.  
For more information, see the PostScript 3 printer driver Help.  
117  
Other Print Operations  
Stapling Precautions  
Limitation  
Stapling can be done only with the optional finisher installed.  
Stapling cannot be done when paper is fed from the bypass tray.  
You cannot interrupt the current job with a job for another function requiring  
stapling or collating.  
When printing on letterhead, stapling may not be at the specified position.  
Note  
When the finisher is installed, and when an output tray that cannot output us-  
ing the staple function has been selected, the paper will be output according  
to System Settings.  
4
If you cannot make staple settings even with the finisher installed, options  
may not be set correctly in the printer driver. Correct option settings in the  
printer driver. For details, see the printer driver Help.  
When duplex printing is selected, adjust staple positions to the binding orien-  
tation.  
When the finisher is being used for another function's job (for example, a copy  
job), printing will start after that job ends.  
When setting Staple in the printer driver settings, make sure that a collate op-  
tion is not selected in the print settings of the application. If a collate option is  
selected in the application, printing will not be as intended.  
Be sure to set paper size and orientation in the printer driver when stapling.  
• Depending on the software you are using, print settings may not be saved  
and the printed result may not be as expected.  
When printing restarts after removing jammed paper, the printing position  
may be different, depending on the location of the jam.  
• If the paper jam occurred in the optional finisher, printing will restart from  
the top page of the data currently being printed, or from the page where  
the paper jam occurred.  
• If the paper jam occurred in the machine, printing will restart from the  
page where the paper jam occurred.  
Even if the paper jam occurred in the machine, the error will not be cleared  
unless the cover of the finisher is opened and closed.  
118  
Printing with the Finisher  
Staple printing will be canceled under the following conditions:  
• If the number of staple jobs exceeds maximum. For information about the  
maximum number, see “Specifications”, General Settings Guide.  
• If a paper size that cannot be stapled is selected. For information about pa-  
per sizes that can be stapled, see “Specifications”, General Settings Guide.  
• If positions other than those fixed for stapling are specified.  
• If there are inconsistencies between the orientation in the duplex mode and  
the staple position.  
• If paper sizes are mixed when a different paper size is specified during a  
print job.  
• When staples have run out.  
• When feeding paper from the bypass tray.  
• When staples have run out and Auto Continue is set, printing will continue  
without stapling after the message has been displayed.  
4
When using the optional 2 Tray Finisher or Booklet Finisher, following paper  
sizes can be stapled using the Mixed Size mode:  
• A3 L and A4 K  
• B4 L and B5 K  
• 11 u 17 L and 8 1/2 u 11 K  
119  
Other Print Operations  
Punch  
With the optional 2 Tray Finisher installed, holes can be punched into printed  
output.  
Punch Position  
The specified punch position varies depending on paper feed and print data ori-  
entation. The following table shows punch positions:  
4
AEV031S  
Note  
Punch positions will vary slightly from page to page as holes are punched  
into each sheet individually.  
Reference  
For information about paper sizes that can be punched, see “Specifications”,  
General Settings Guide.  
For printing methods, see the printer driver Help.  
The punch position will vary when using the PostScript 3 printer driver. For  
details, see the PostScript 3 printer driver Help.  
120  
Printing with the Finisher  
Punching Precautions  
Limitation  
Punching cannot be done when paper is fed from the bypass tray.  
Note  
If you cannot make punch settings even with the optional 2 Tray Finisher in-  
stalled, options may not be set correctly in the printer driver. Correct option  
settings in the printer driver. For details, see the printer driver Help.  
When duplex printing is selected, adjust punch positions according to bind-  
ing orientation.  
Be sure to set the punch position the same as the staple position when using  
it with the staple function.  
4
Be sure to set paper size and orientation in the printer driver when punching.  
• Depending on the software you are using, print settings may not be ena-  
bled and the printed result may not be as expected.  
Punch will be canceled under the following conditions:  
• When a paper size that cannot be punched is selected. For information  
about paper sizes that can be punched, see “Specifications”, General Set-  
tings Guide.  
• If positions other than those fixed for punching are specified.  
• If there are inconsistencies between the orientation in duplex mode and the  
punch position.  
• When feeding paper from the bypass tray.  
• When the punch receptacle has become full and Auto Continue is set,  
printing will continue without punching after the message appears.  
121  
Other Print Operations  
4
122  
5. Printer Features  
Reference  
For more information about copier features and system settings, see Copy Ref-  
erence and General Settings Guide.  
Printer Features Menu  
There are seven menu items in the Printer Features menu:  
• List / Test Print  
• Maintenance  
• System  
• Host Interface  
• PCL Menu  
• PS Menu (optional)  
• PDF Menu (optional)  
You can select the functions in the following table:  
Menu  
Default  
List / Test Print  
Multiple Lists  
Config. Page  
See p.126 “List / Test  
Print”.  
Error Log  
Menu List  
PCL Config. / Font Page  
PS Config. / Font Page *1  
PDF Config. / Font Page *1  
Hex Dump  
Maintenance  
Menu Protect  
See p.128 “Maintenance”.  
List / Test Print Lock  
Delete All Temporary Print Jobs  
Delete All Stored Print Jobs  
Print Error Report  
System  
See p.128 “System”.  
Auto Continue  
Memory Overflow  
*2  
Job Separation  
Auto Delete Temporary Print Jobs  
Auto Delete Stored Print Jobs  
Initial Print Job List  
123  
Printer Features  
Menu  
Default  
System  
Memory Usage  
Duplex  
See p.128 “System”.  
Copies  
Blank Page Print  
Edge Smoothing  
Toner Saving  
Printer Language *1  
Sub Paper Size  
Page Size  
Letterhead Setting  
Bypass Tray Setting Priority  
Edge to Edge Print  
Default Printer Language *1  
Tray Switching  
I/O Buffer  
5
Host Interface  
See p.132 “Host Inter-  
face”.  
I/O Timeout  
PCL Menu  
Orientation  
See p.132 “PCL Menu”.  
Form Lines  
Font Source  
Font Number  
Point Size  
Font Pitch  
Symbol Set  
Courier Font  
Extend A4 Width  
Append CR to LF  
Resolution  
*1  
Data Format  
Resolution  
PS Menu (optional)  
See p.134 “PS Menu”.  
*1  
Change PDF Password  
PDF Group Password  
Resolution  
PDF Menu (optional)  
See p.134 “PDF Menu”.  
*1  
*2  
Appears when the PostScript 3 unit (optional) is installed.  
Appears when a finisher (optional) is installed.  
124  
Adjusting Printer Features  
Adjusting Printer Features  
Printer Features allows basic adjustment of operations when using the machine  
as a printer.  
Although factory default settings are suitable for most printing jobs, Printer Fea-  
tures gives you access to a number of settings that control basic printer opera-  
tions. Printer Features settings you make are retained even when you turn off  
the machine.  
For more information about copier features and system settings, see Copy Refer-  
ence and General Settings Guide.  
A Press the {User Tools/Counter} key on the control panel.  
B Press [Printer Features].  
C Select the desired item by pressing the tab, and then change its settings.  
Note  
5
[OK]: Press to make new settings and go back to previous menus.  
[Cancel]: Press to return to a previous menu without changing any setting.  
D After changing Printer Features settings, press [Exit] to return to the User  
Tools / Counter menu.  
Note  
You can also exit from the User Tools / Counter menu by pressing the {Us-  
er Tools/Counter} key.  
Changes made to functions remain in effect even if the machine is turned  
off.  
You can also exit from the Printer Features menu by pressing [Exit] in the  
main menu.  
125  
Printer Features  
Printer Features Parameters  
PS Config. / Font Page  
List / Test Print  
You can print the current configu-  
ration and installed PostScript font  
list.  
Multiple Lists  
You can print the configuration  
page and error log.  
Note  
This menu can be selected only  
when the optional PostScript 3  
unit is installed.  
Config. Page  
You can print the machine's cur-  
rent configuration values.  
PDF Config. / Font Page  
You can print the current configu-  
ration and installed PDF font list.  
Reference  
For details, see p.126 “Printing  
the configuration page”.  
Note  
This menu can be selected only  
when the optional PostScript 3  
unit is installed.  
5
Error Log  
You can print error logs listing all er-  
rors that occurred during printing.  
The most recent 30 errors are  
stored in the error log. If a new er-  
ror is added when there are 30 er-  
rors already stored, the oldest error  
is deleted. However, if the oldest  
error belongs to one of the follow-  
ing print jobs, it is not deleted. The  
error is stored separately until the  
number of those errors reaches 30.  
You can check any of these print  
jobs for error log information.  
Hex Dump  
You can print in the Hex Dump-  
mode.  
Printing the configuration page  
A Press the {User Tools/Counter} key  
on the control panel.  
The User Tools / Counter menu ap-  
pears.  
• Sample Print  
• Locked Print  
• Hold Print  
B Press [Printer Features].  
The Printer Features menu ap-  
pears.  
• Stored Print  
The records of Auto Job Cancel  
and jobs canceled manually from  
the control panel can be printed.  
Menu List  
You can print a Menu List showing  
the machine's function menus.  
C Press [Config. Page] on the [List /  
Test Print] tab.  
PCL Config. / Font Page  
You can print the current configu-  
ration and installed PCL font list.  
The configuration page is printed.  
126  
Printer Features Parameters  
System  
Interpreting the configuration page  
Displays settings made under the  
System menu.  
System Reference  
Reference  
For details, see p.128 “System”.  
• Unit Number  
Displays the serial number as-  
signed to the board by its manu-  
facturer.  
PCL Menu  
Displays settings made under PCL  
Menu.  
• Total Memory  
Displays the total amount of  
memory (SDRAM) installed on  
the printer.  
Reference  
For details, see p.132 “PCL  
Menu”.  
• Firmware Version  
• Printer  
PS Menu  
Displays the version number  
of the printer firmware.  
Displays settings made under PS  
Menu.  
• System  
5
Reference  
For details, see p.134 “PS  
Menu”.  
Displays the version number  
of the system firmware.  
• Engine  
Displays the version number  
of the printer engine.  
PDF Menu  
Displays settings made under PDF  
Menu.  
• LCDC  
Displays the version number  
of the panel display.  
Reference  
For details, see p.134 “PDF  
Menu”.  
• NIB  
Displays the version number  
of the Network interface.  
Host Interface  
Displays settings made under the  
Host Interface menu.  
• Device Connection  
This item(s) appears when the  
device option(s) is installed.  
When DHCP is active on the net-  
work, the actual IP address, subnet  
mask and gateway address appear  
in parentheses on the configura-  
tion page.  
• HDD: Font / Macro Download  
Displays the capacity of the  
hard disk drive.  
• Printer Language  
Displays the version number of  
the printer driver language.  
Reference  
For details, see p.132 “Host In-  
terface”.  
• Connection Equipment  
Displays the installed optional  
equipments.  
Interface Information  
Displays the interface information.  
Paper Input  
Displays settings made under Tray  
Paper Settings menu.  
127  
Printer Features  
Maintenance  
System  
Menu Protect  
Print Error Report  
This procedure lets you protect  
menu settings from accidental  
change. It makes it impossible to  
change menu settings with normal  
procedures unless you perform the  
required key operations. In a net-  
work environment, only adminis-  
trators can make changes to menu  
settings.  
Select this to have an error report  
printed when a printer or memory  
error occurs.  
• On  
• Off  
Note  
Default: Off  
Auto Continue  
• Level 1  
You can select this to enable Auto  
Continue. When it is On, printing  
continues after a system error oc-  
curs.  
You can protect “Maintenance”,  
”System”, “Host Interface”,  
“PCL Menu”, “PS Menu” and  
“PDF Menu”.  
5
• Off  
• Level 2  
You can protect “Maintenance”,  
”System”, “Host Interface”,  
“PCL Menu”, “PS Menu”, “PDF  
Menu” and “Page Size” in the  
System menu.  
• Immediate  
• 1 minute  
• 5 minutes  
• 10 minutes  
• 15 minutes  
• Off  
Note  
Default: Level 2  
Note  
Default: Off  
You can protect menu settings  
Memory Overflow  
Select this to have a memory over-  
flow error report printed.  
using a Web Image Monitor.  
List / Test Print Lock  
You can lock the [List / Test Print]  
menu.  
• Do not Print  
• Error Information  
• On  
• Off  
Note  
Default: Do not Print  
Note  
Default: Off  
Delete All Temporary Print Jobs  
You can delete all print jobs tem-  
porarily stored in the machine.  
Delete All Stored Print Jobs  
You can delete all print jobs stored  
in the machine.  
128  
Printer Features Parameters  
Job Separation  
You can enable Job Separation.  
Memory Usage  
You can select the amount of mem-  
ory used in Font Priority or Frame  
Priority, according to paper size or  
resolution.  
• On  
• Off  
Note  
• Font Priority  
This setting uses memory for  
registering fonts.  
Default: Off  
This menu can be selected only  
when a finisher (optional) is in-  
stalled.  
• Frame Priority  
This setting uses frame memory  
for high speed printing.  
Auto Delete Temporary Print Jobs  
You can select to automatically de-  
lete print jobs temporarily stored  
in the machine.  
Note  
Default: Frame Priority  
Duplex  
• On  
• Off  
You can select to have print on  
both sides of each page.  
5
• Off  
Note  
• Long Edge Bind  
• Short Edge Bind  
Default: Off  
If you select On, you can set up to  
200 hours for auto file deleting.  
Note  
Default: Off  
Auto Delete Stored Print Jobs  
You can select to automatically de-  
lete print jobs stored in the machine.  
Copies  
You can specify the number of  
print sets. This setting is disabled if  
the number of pages to print has  
been specified with the printer  
driver or another command.  
• On  
• Off  
Note  
Default: On (3 days)  
• 1 to 999 by 1  
If you select On, you can set up to  
Note  
180 days for auto file deleting.  
Default: 1  
Initial Print Job List  
You can set the desired type of  
print job list that appears on the  
screen when you press [Print Jobs].  
• Complete List  
Displays the list of print jobs  
stored in the machine.  
• List Per User ID  
Displays the list of the User ID  
who stored a file in the machine.  
Note  
Default: Complete List  
129  
Printer Features  
Blank Page Print  
You can select whether or not to  
print blank pages.  
Printer Language  
You can specify the printer lan-  
guage.  
• On  
• Auto  
• PCL  
• PS  
• Off  
Pages that match one of the follow-  
ing conditions are identified as  
blank.  
• PDF  
Note  
Default: Auto  
• There are no images.  
• There are images but they are  
outside of the printable area.  
This menu appears only when  
the PostScript 3 unit (optional)  
is installed.  
• There are only blank characters.  
Note  
Default: On  
Sub Paper Size  
You can enable the Auto Substitute  
Paper Size (A4lLT) feature.  
The printer does not identify  
pages with white-coloured im-  
ages as blank.  
5
• Auto  
• Off  
Edge Smoothing  
You can set to smoothen the edges  
of printed characters.  
Note  
Default: Off  
• On  
• Off  
Page Size  
You can select the default paper size.  
• 11 u 17  
• 81/2 u 14  
• 81/2 u 11  
• 51/2 u 81/2  
• 71/4 u 101/2  
• 8 u 13  
• 81/2 u 13  
• 81/4 u 13  
• A3  
Note  
Default: On  
If you print either photo or half-  
tone graphic images, select Off.  
Toner Saving  
You can save a toner.  
• On  
• Off  
• B4 JIS  
Note  
• A4  
Default: Off  
• B5 JIS  
• A5  
• A6  
• Custom Size  
Note  
Default:  
• Metric version: A4  
• Inch version: 81/2 u 11  
130  
Printer Features Parameters  
Letterhead Setting  
You can rotate original images  
when printing.  
Edge to Edge Print  
You can select whether or not to  
print on the entire sheet.  
When printing, original images are  
always rotated by 180 degrees.  
Therefore, output might not be as  
expected when printing onto let-  
terhead or preprinted paper re-  
quiring orientation. Using this  
function, you can specify image ro-  
tation.  
• Off  
• On  
Note  
Default: Off  
The 5 mm margin along the edg-  
es may not be printed properly.  
• Off  
Default Printer Language  
You can set the default printer lan-  
guage if the machine cannot find  
the printer language automatically.  
• Auto Detect  
• On (Always)  
Note  
Default: Off  
• PCL  
• PS  
5
When set to Off, original images  
• PDF  
are rotated by 180 degrees.  
Note  
Default: PCL  
When set to Auto Detect, the  
machine detects a letterhead or  
preprinted paper automatically,  
and does not rotate them.  
This menu appears only when  
the PostScript 3 unit (optional)  
is installed.  
When set to On (Always), the  
machine does not rotate.  
Tray Switching  
You can set to switch the paper  
tray.  
This function reduces printing  
speed.  
Bypass Tray Setting Priority  
• Off  
• On  
You can specify which of the two  
options, (Printer) Driver / Com-  
mand or Machine Settings, has pri-  
ority for determining the paper  
size for the bypass tray.  
Note  
Default: Off  
• Driver / Command  
• Machine Settings  
Note  
Default: Driver / Command  
131  
Printer Features  
Host Interface  
PCL Menu  
I/O Buffer  
Orientation  
You can set the page orientation.  
You can set the size of the I/O  
Buffer. Normally it is not neces-  
sary to change this setting.  
• Portrait  
• Landscape  
• 128 KB  
• 256 KB  
Note  
Default: Portrait  
Note  
Form Lines  
You can set the number of lines per  
page.  
Default: 128 KB  
I/O Timeout  
You can set how many seconds the  
machine should wait before end-  
ing a print job. If data from another  
port usually arrives in the middle  
of a print job, you should increase  
this timeout period.  
• 5 to 128 by 1  
Note  
Default:  
5
• Metric version: 64  
• Inch version: 60  
• 10 seconds  
• 15 seconds  
• 20 seconds  
• 25 seconds  
• 60 seconds  
Font Source  
You can set the storage location of  
the default font.  
• Resident  
• RAM  
• HDD  
• SD  
Note  
Default: 15 seconds  
Note  
Default: Resident  
RAM, HDD and SD can be se-  
lected only when fonts have  
been downloaded to the ma-  
chine.  
Font Number  
You can set the ID of the default  
font you want to use.  
• 0 to 63 by 1  
Note  
Default: 0  
132  
Printer Features Parameters  
Point Size  
You can set the point size you want  
to use for the selected font.  
Extend A4 Width  
You can extend the printing area  
width (when printing on A4 sheet  
with PCL).  
• 4.00 to 999.75 by 0.25  
• Off  
• On  
Note  
Default: 12.00  
Note  
Default: Off  
This setting is effective only with  
variable-space fonts.  
When the setting is On, the width  
Font Pitch  
You can set the number of charac-  
ters per inch for the selected font.  
will be 8 1/2 inches.  
Append CR to LF  
• 0.44 to 99.99 by 0.01  
When set to On, a carriage return  
will follow each line feed: CR=CR,  
LF=CRLF, FF=CRFF.  
Note  
Default: 10.00  
• Off  
• On  
5
This setting is effective only with  
fixed-space fonts.  
Note  
Default: Off  
Symbol Set  
You can specify the set of print  
characters for the selected font.  
The available options are as fol-  
lows:  
Resolution  
You can set the print resolution in  
dots per inch.  
Roman-8, ISO L1, ISO L2, ISO L5,  
PC-8, PC-8 D/N, PC-850, PC-852,  
PC8-TK, Win L1, Win L2, Win L5,  
Desktop, PS Text, VN Intl, VN US,  
MS Publ, Math-8, PS Math, VN  
Math, Pifont, Legal, ISO 4, ISO 6,  
ISO 11, ISO 15, ISO 17, ISO 21, ISO  
60, ISO 69, Win 3.0  
• 300 dpi  
• 600 dpi  
Note  
Default: 600 dpi  
Note  
Default: PC-8  
Courier Font  
You can select a courier font type.  
• Regular  
• Dark  
Note  
Default: Regular  
133  
Printer Features  
PS Menu  
PDF Menu  
This menu appears only when the op-  
tional PostScript 3 unit is installed.  
This menu appears only when the op-  
tional PostScript 3 Unit is installed.  
Data Format  
You can select a data format.  
Change PDF Password  
Set the password for the PDF file  
executing PDF Direct Print.  
• Binary Data  
• TBCP  
• Current Password  
• New Password  
Limitation  
• Confirm New Password  
This setting is not effective when  
operating the machine with a  
parallel or EtherTalk connection.  
A password can be set using on the  
Web Image Monitor, but in this case  
the password information is sent  
through the network. If security is a  
priority, set the password using this  
menu from the Control Panel.  
When operating the machine with  
a parallel connection, and also if  
the binary data is sent from the  
printer driver, the print job is can-  
celed.  
5
Note  
Default: Not Set  
When operating the machine with  
an Ethernet connection, the print  
job is canceled under the follow-  
ing conditions;  
PDF Group Password  
Set the group password already  
specified with DeskTopBinder  
Lite.  
• The printer driver data for-  
mat is TBCP, and the data  
format selected on the dis-  
play panel is Binary Data.  
• Current Password  
• New Password  
• Confirm New Password  
• The printer driver data for-  
mat is binary, and the data  
format selected on the dis-  
play panel is TBCP.  
A password can be set using on the  
Web Image Monitor, but in this  
case the password information is  
sent through the network. If secu-  
rity is a priority, set the password  
using this menu from the Control  
Panel.  
Note  
Default: TBCP  
Resolution  
You can set the print resolution in  
dots per inch.  
Note  
Default: Not Set  
• 300 dpi  
• 600 dpi  
Resolution  
You can set the print resolution in  
dots per inch.  
Note  
Default: 600 dpi  
• 300 dpi  
• 600 dpi  
Note  
Default: 600 dpi  
134  
6. Using the Document Server  
Accessing the Document Server  
The Document Server enables you to store documents on the machine's hard  
disk, allowing you to edit and print as and when you want.  
Limitation  
Applications with their own drivers, such as PageMaker, do not support this  
function.  
Reference  
For more information about Document Server functions, see General Settings  
Guide.  
For information about how to access Document Server from a client, see the  
printer driver Help.  
Note  
When you use the Document Server, the following functions can be selected  
using the machine's control panel:  
• Copies  
• Collate  
• Duplex  
• Staple  
• Paper selection: Paper source tray, paper type, paper output tray.  
• Functions related to paper selection: Cover Sheet, Slip Sheet.  
The above items are dimmed, so you cannot set them from the printer prop-  
erties dialog box when the Document Server is selected.  
You must enter a user ID, using up to eight alphanumeric characters.  
You should enter a Password and File Name to distinguish the job from others.  
Up to 3,000 files can be stored in the Document Server. No new files can be  
stored after 3,000 is reached. Even if less than 3,000 files are stored, new files  
cannot be stored when  
• a file to be stored contains more than 1,000 pages,  
• the total number of pages contained in files stored exceeds 9,000,  
• the hard disk is full.  
The Document Server also stores files scanned using the Automatic Docu-  
ment Feeder (ADF) or exposure glass. You should delete unnecessary stored  
files once in a while so as not to exceed the capacity of the hard disk. For how  
to delete stored files, see General Settings Guide.  
When using the hard disk for functions other than those of Document Server,  
you may be unable to store new files in the Document Server, even if there are  
less than 3,000 files stored.  
135  
Using the Document Server  
6
136  
7. The Functions and Settings  
of the Machine  
Mainframe  
Network Guide, PostScript 3 Supplement, and UNIX Supplement cover all mod-  
els, and therefore contain all the functions and settings. This chapter describes  
the functions and setting items used for configuring the model you are using.  
Reference  
For details about functions and setting items, see Network Guide, PostScript 3  
Supplement and UNIX Supplement.  
Functions  
The following functions are available with the machine:  
• Copy  
• Printer  
• Scanner  
• Fax  
• Document Server  
Note  
The machine must be equipped with the Printer/Scanner Unit in order to use  
the printer or scanner function.  
Interface  
The following interfaces are available with the machine:  
• Ethernet (100BASE-TX / 10BASE-T)  
• USB (2.0 / 1.1)  
• IEEE 1284 (Parallel)(Optional)  
• IEEE 1394 (SCSI print)(Optional)  
• IEEE 802.11b (Wireless LAN)(Optional)  
• Bluetooth(Optional)  
Note  
To use the IEEE 1284, IEEE 1394 (SCSI print), IEEE 802.11b (wireless LAN), or  
Bluetooth interface, the machine must be equipped with the corresponding  
unit for that interface.  
You cannot have the IEEE 1284, IEEE 1394 (SCSI print), IEEE 802.11b (wireless  
LAN), and Bluetooth interface on the machine at the same time.  
137  
The Functions and Settings of the Machine  
List of the Setting Items  
Web Image Monitor  
The following are the items of Web Image Monitor available with the machine:  
R : Read  
W : Write  
 : None  
Note  
Depending on the security settings, certain items may not be displayed.  
Menu  
Before login  
After login as  
Admin.  
Top Page  
R
R
Reset Printer Job  
Reset Device  
Status  


R
RW  
RW  
R
Input Tray  
Output Tray  
Toner  
R
R
R
R
7
Function  
R
R
System  
R
R
Counter  
R
R
Printer Language  
R
R
Document Server  
Fax Received File  
Job  
RW  
RW  
R
RW  

R
Printer  
Job History  
Error Log  
Print Jobs  
Transmission  
Reception  
LAN-Fax  
R
R
RW  
R
RW  
R
Fax History  
Document Server  
R
R
R
R
RW  

R
RW  
RW  
R
Address Book  
Inquiry  
138  
List of the Setting Items  
Menu  
Before login  
After login as  
Admin.  
Configuration Device Set-  
tings  
System  
R
RW  
RW  
RW  
RW  
RW  
RW  
RW  
Paper  
R
Date/Time  
Timer  
R
R
E-mail  
R
Auto E-mail Notification  


On-demand E-mail  
Notification  
File Transfer  


RW  
RW  
User Authentication  
Management  
Administrator Authen-   
tication Management  
RW  
RW  
Program/Change Ad-   
ministrator  
LDAP Server  

R
RW  
RW  
RW  
RW  
RW  
RW  
RW  
RW  
RW  
RW  
RW  
RW  
RW  
RW  
RW  
RW  
RW  
R
Printer  
Fax  
General  






R
7
Administrator Tools  
E-mail Settings  
IP-Fax Settings  
Gateway Settings  
Parameter Settings  
Interface  
Network  
TCP/IP  
NetWare  
AppleTalk  
SMB  
R
R
R
R
SNMP  



R
SNMPv3  
SSDP  
Rendezvous  
System Log  
R
139  
The Functions and Settings of the Machine  
Menu  
Before login  
After login as  
Admin.  
Configuration Security  
Network Security  







RW  
RW  
RW  
RW  
RW  
RW  
RW  
Access Control  
IPP Authentication  
SSL/TLS  
Certificates  
RC Gate  
Setup RC Gate  
Update RC Gate  
Firmware  
RC Gate Proxy  

RW  
RW  
Webpage  
RW  
telnet  
The following telnet can be used with the machine:  
access, appletalk, autonet, btconfig, dhcp, diprint, dns, domainname, help, hostname,  
ifconfig, info, ipp, netware, passwd, prnlog, rendezvous, route, set, show, slp, smb,  
snmp, spoolsw, ssdp, status, syslog, web, wins  
7
140  
List of the Setting Items  
UNIX  
The following UNIX commands can be used with the machine:  
Device Option  
Value  
Function Summary  
binding  
right, shortedge, top, left,  
longedge  
Specifies the binding direction for  
duplex printing.  
copies  
Number of copies (1 - 999)  
on, off  
Specifies the number of copies.  
duplex  
Specifies whether duplex printing  
is on or off.  
filetype  
pcl, postscript (rps)  
Specifies the printer language for  
printing.  
filter  
text  
Specifies the text printing.  
Specifies the paper type.  
mediatype  
plain, recycled, special, thick,  
transparency, color, letterhead,  
preprinted, prepunched, labels,  
bond, cardstock, plainorrecycled  
orientation  
outbin  
landscape, portrait  
Specifies the feed direction of the  
paper.  
inner, lower, optionaloutputbin,  
finishershift, finisherproof,  
finisherbooklet, sequentialstack,  
upper  
Specifies the output tray.  
7
paper  
punch  
a3, jisb4, a4, jisb5, a5, a6, ledger,  
legal, letter, halfletter, executive,  
fgl, foolscap, folio, custom  
Specifies the paper size.  
off, leftport, leftland, topport,  
topland, rightport, rightland  
Specifies the punch position.  
Specifies the number to collate.  
qty  
Number of collated sets (1 - 999)  
resolution  
staple  
value of resolution (200, 300, 600) Specifies the resolution for printing.  
off, lefttopslantport, lefttopslantland, Specifies the staple position.  
lefttopvertport, lefttopvertland,  
left2port, left2land, right2port,  
right2land, righttopvertport,  
righttopvertland, righttopslantport,  
righttopslantland,righttophorizport,  
righttophorizland, top2port, top2land,  
lefttophorizport, lefttophorizland,  
booklet, lefttop, righttop,  
tray  
all, tray1, tray2, tray3, tray4, bypass, Specifies the input tray.  
lct  
141  
The Functions and Settings of the Machine  
Settings that can be used with PostScript 3  
The following PostScript 3 settings can be used with the machine:  
Note  
Depending on a type of printer drivers, different items may be displayed.  
Settings  
Selectable Items  
Collate  
Off, On  
Dithering  
Auto, Photographic, Text, User Setting  
Off, Open to Left, Open to Top  
Prompt User, Nearest Size and Scale, Nearest Size and Crop  
Duplex  
Fit to Print Size  
Image Smoothing  
Off, On, Auto, Less than 90 ppi, Less than 150 ppi,  
Less than 200 ppi, Less than 300 ppi  
Input Tray  
AutoSelect Tray, Bypass Tray, Tray 1, Tray 2, Tray 3, Tray 4,  
Large Capacity Tray  
Output Tray  
Printer Default, Internal Tray 1, Internal Tray 2,  
Finisher Upper Tray, Finisher Shift Tray, Finisher Shift Tray 1,  
Finisher Shift Tray 2  
Resolution  
Size  
600 dpi  
See General Setting Guide.  
Staple  
Off, Top Left, Top Right, 2 at Left, 2 at Right, 2 at Top, 2 at Center  
7
Edge Smoothing  
Toner Saving  
Type  
On, Off  
On, Off  
See General Setting Guide.  
Paper Selection  
Same Paper for All pages, Different Paper for First Page,  
Use Slip Sheet, Chaptering  
Punch  
Off, 2 at Left, 2 at Right, 2 at Top, 3 at Left, 3 at Right, 3 at Top,  
4 at Left, 4 at Right, 4 at Top  
142  
8. Appendix  
Software and Utilities Included on the CD-  
ROM  
Three CD-ROMs come with this printer: “Printer Drivers and Utilities”, “Oper-  
ating Instructions”, and “Scanner Driver and Document Management Utility”.  
The following are included in the three separate CD-ROMs.  
Font Manager 2000  
For installing new screen fonts, or organizing and managing fonts already in  
the system. For details about Font Manager 2000, see the manual on the CD-  
ROM labeled “Printer Drivers and Utilities”.  
SmartDeviceMonitor for Admin  
For the system administrator to manage network printers.  
Reference  
SmartDeviceMonitor for Admin Help  
SmartDeviceMonitor for Client  
For users to manage their network print status.  
Reference  
SmartDeviceMonitor for Client Help  
1394 Utility  
For the optional IEEE 1394 interface unit. For details, see the Readme file or  
the manual provided with the optional IEEE 1394 interface unit.  
USB Printing Support  
For connection to Windows 98 SE / Me computers via USB.  
Acrobat Reader  
This utility allows you to read PDF files (Portable Document Format).  
Note  
Documentation about using the machine is included on the CD-ROM in  
PDF format. For details about using Acrobat Reader, see Acrobat Reader  
online Help.  
Printer Utility for Mac  
This utility allows users to download and manage a variety of fonts as well as  
manage printers. For details about this utility, see PostScript Supplement.  
143  
Appendix  
Viewing the contents of the CD-ROM  
Follow the procedure below to view the contents of the CD-ROM.  
A Insert the CD-ROM into the CD-ROM drive.  
The installer starts.  
B Click [Browse This CD-ROM].  
Explorer starts and displays the contents of the CD-ROM.  
Printer Drivers for This Printer  
Printing requires installing a printer driver appropriate to your operating system.  
The following drivers are included in the supplied CD-ROM with this machine.  
Printer Language  
Windows 95 *1  
Windows 98 *2  
Windows Me *3  
Windows 2000 *4  
Windows XP *5  
Windows Server 2003 *6  
Windows NT 4.0 *7  
Mac OS *8  
PCL 6  
PCL 5e  
RPCS  
PostScript 3  
OK *12  
OK  
OK  
OK  
OK *12  
OK  
OK  
OK  
OK  
OK  
OK  
OK  
OK  
OK  
OK  
OK  
OK  
OK  
OK  
OK  
OK *12  
OK *13  
OK *13  
OK *13  
OK *11  
OK *10  
OK *10  
OK *11 *12  
OK *12  






8
Mac OS X *9  
OK *14  
*1  
Microsoft Windows 95 operating system  
Microsoft Windows 98 operating system  
Microsoft Windows Millennium Edition  
Microsoft Windows 2000 Advanced Server  
Microsoft Windows 2000 Server  
*2  
*3  
*4  
Microsoft Windows 2000 Professional  
Microsoft Windows XP Professional  
Microsoft Windows XP Home Edition  
Microsoft Windows Server 2003 Standard Edition  
Microsoft Windows Server 2003 Enterprise Edition  
Microsoft Windows NT Server operating system version 4.0, Microsoft Windows NT  
Workstation operating system version 4.0 in a computer using x86 processors.  
Versions 8.6 to 9.2 of the Mac OS (Mac OS X Classic mode is supported.)  
Mac OS X 10.1 or later (Native mode)  
*5  
*6  
*7  
*8  
*9  
*10  
*11  
*12  
Requires Service Pack 4 or later.  
Requires Service Pack 6 or later.  
The Adobe PostScript 3 printer drivers and PostScript Printer Description (PPD) files  
are included on the CD-ROM labeled “Printer Drivers and Utilities”.  
The PostScript Printer Description (PPD) files are included on the CD-ROM labeled  
“Printer Drivers and Utilities”.  
The Adobe PostScript Printer Description (PPD) installer is included on the CD-  
ROM labeled “Printer Drivers and Utilities”.  
*13  
*14  
144  
Software and Utilities Included on the CD-ROM  
PCL printer drivers  
Two kinds of PCL printer driver (PCL 5e and PCL 6) are included on the CD-  
ROM that comes with this machine. These drivers allow your computer to  
communicate with this machine via a printer language.  
Note  
Some applications may require installation of the PCL 5e printer driver. In  
this case, you can install PCL 5e without having to install PCL6.  
Reference  
See p.17 “Preparing the Machine”.  
RPCS printer driver  
This printer driver allows the computer to communicate with the printer us-  
ing a printer language. In addition to the conventional user interface, another  
preset user interface is provided.  
Reference  
See p.17 “Preparing the Machine”.  
Adobe PostScript Printer Drivers and PPD files  
Adobe PostScript printer drivers and the PPD files are included on the CD-  
ROM provided with this machine. Adobe PostScript printer drivers allow the  
computer to communicate with the printer using a printer language. PPD  
files allow the printer driver to enable specific printer functions.  
Reference  
See PostScript 3 Supplement.  
8
PPD files  
PPD files are included on the CD-ROM provided with this machine. PPD files  
allow the printer driver to enable specific printer functions.  
Reference  
See PostScript 3 Supplement.  
145  
Appendix  
SmartDeviceMonitor for Admin  
SmartDeviceMonitor for Admin is an application that uses TCP/IP and IPX/SPX  
to monitor network printers. It can monitor multiple network printers using IP ad-  
dress. We recommend that network administrators use this application.  
File path  
SmartDeviceMonitor for Admin is stored in the following folder in the CD-  
ROM.  
NETWORK\DEVMON\ADMIN\DISK1  
Operating system  
Protocol stack  
Windows 95 / 98 / Me  
TCP/IP provided with Windows 95 / 98 / Me  
IPX/SPX provided with Windows 95 / 98 / Me  
NetWare Client provided with Windows 95 / 98  
Novell Client provided with Windows 95 / 98  
Windows 2000  
TCP/IP provided with Windows 2000  
IPX/SPX provided with Windows 2000  
NetWare Client provided with Windows 2000  
Novell Client provided with Windows 2000 or Window NT  
Windows XP  
TCP/IP provided with Windows XP  
IPX/SPX provided with Windows XP  
NetWare Client provided with Windows XP  
Novell Client provided with Windows XP  
Windows Server 2003  
Windows NT 4.0  
TCP/IP provided with Windows Server 2003  
IPX/SPX provided with Windows Server 2003  
NetWare Client provided with Windows Server 2003  
Novell Client provided with Windows Server 2003  
8
TCP/IP provided with Windows NT  
IPX/SPX provided with Windows NT  
Client Service for NetWare provided with Windows NT  
Novell Client provided with Windows 2000 or Windows NT  
Available functions  
SmartDeviceMonitor for Admin has the following functions to check:  
• printer supplies such as paper or toner;  
• results of print jobs executed from the computer.  
Reference  
For information about the operations of the system administrator, see Net-  
work Guide.  
For information about using SmartDeviceMonitor for Admin, see Smart-  
DeviceMonitor for Admin Help.  
146  
Software and Utilities Included on the CD-ROM  
SmartDeviceMonitor for Client  
SmartDeviceMonitor for Client has the following functions. We recommend that  
users install this application.  
• Printing in a peer-to-peer network, using TCP/IP or IPP from Windows 95 / 98  
/ Me / 2000 / XP, Windows Server 2003, and Windows NT 4.0.  
• Constantly monitoring the status of devices on the network using TCP/IP  
and IPX/SPX.  
File path  
SmartDeviceMonitor for Client is stored in the following folder on the CD-  
ROM.  
NETWORK\DEVMON\CLIENT\DISK1  
Operating system  
Protocol stack  
Windows 95 / 98 / Me  
TCP/IP provided with Windows 95 / 98 / Me  
IPX/SPX provided with Windows 95 / 98 / Me  
NetWare Client provided with Windows 95 / 98 / Me  
Novell Client provided with Windows 95 / 98 / Me  
Windows 2000  
TCP/IP provided with Windows 2000  
IPX/SPX provided with Windows 2000  
NetWare Client provided with Windows 2000  
Novell Client provided with Windows 2000 or NT  
Windows XP  
TCP/IP provided with Windows XP  
IPX/SPX provided with Windows XP  
NetWare Client provided with Windows XP  
Novell Client provided with Windows XP  
8
Windows Server 2003  
Windows NT 4.0  
TCP/IP provided with Windows Server 2003  
IPX/SPX provided with Windows Server 2003  
NetWare Client provided with Windows Server 2003  
Novell Client provided with Windows Server 2003  
TCP/IP provided with Windows NT  
IPX/SPX provided with Windows NT  
Client Service for NetWare provided with Windows NT  
Novell Client provided with Windows 2000 or Windows NT  
147  
Appendix  
Available functions  
SmartDeviceMonitor for Client has the following functions.  
• Peer-to-peer print function  
• Prints directly on the network printer without sending any data to a  
print server.  
• Prints on a substitute printer when there are too many jobs waiting on  
the specified printer, or when an error disables printing (Recovery  
Printing).  
• Allocates multiple print jobs to multiple printers (Parallel Printing).  
• Executes prior group registration of printers specified for Recovery  
Printing or Parallel Printing.  
• Notification function  
• Displays an error message when there is an error on the specified printer  
while transferring or printing data.  
• Notifies a print completion. You can also be notified of the print condi-  
tion, such as displaying the notice only when Recovery Printing is exe-  
cuted.  
• Monitoring function  
• Checks printer supplies such as paper or toner.  
• Simultaneously monitors multiple printers in use.  
• Checks the printer's network settings and detailed information of printers.  
• Enables you to check the print job log using the user ID.  
Limitation  
8
For Recovery Printing or Parallel Printing, the options on the printers must  
be the same. If a necessary option is not installed, a printer cannot be used  
for Recovery Printing or Parallel Printing.  
For Recovery Printing or Parallel Printing, the paper loaded in the printers  
must be the same. When a tray is selected for printing, load the same paper  
in that tray in all printers.  
For Recovery Printing or Parallel Printing, the print results may be differ-  
ent if the printers are not the same model or have exactly the same options.  
If you select Sample Print, Locked Print, Hold Print, or Stored Print, you  
cannot select Recovery Printing or Parallel Printing.  
Reference  
See SmartDeviceMonitor for Client Help.  
148  
Troubleshooting  
Troubleshooting  
Error & Status Messages on the Display Panel  
This section describes the principal messages that appear on the panel display.  
If a message not described here appears, act according to the message.  
Reference  
Before turning the main power off, see “Turning On the Power”, General Set-  
tings Guide.  
Status messages  
Message  
Status  
Hex Dump Mode  
In the Hex Dump mode, the machine receives data in hexadec-  
imal format. Turn off the machine after printing, and then turn  
back on.  
Offline  
The machine is offline. To start printing, switch the machine  
online by pressing [Online] on the display panel.  
Please wait.  
Printing...  
Ready  
The machine is preparing the development unit. Wait a while.  
The machine is printing. Wait a while.  
This is the default ready message. The machine is ready for  
use. No action is required.  
Resetting job...  
The machine is resetting the print job. Wait until “Ready” ap-  
pears on the display panel.  
8
Setting change...  
Waiting...  
The machine is setting changing. Wait a while.  
The machine is waiting for the next data to print. Wait a while.  
Alert messages  
Messages/Second messages  
Causes  
Solutions  
Authentication has failed.  
The login user name or pass-  
word entered is incorrect.  
Check your login user name  
and password.  
The machine currently cannot Consult an administrator.  
perform authentication.  
Ethernet board has a prob-  
lem.  
An error has occurred in the  
Ethernet board.  
Turn off the main power  
switch, and back on again. If  
the message appears again,  
contact your sales or service  
representative.  
HDD has a problem.  
An error has occurred in the  
hard disk drive.  
Turn off the main power  
switch, and back on again. If  
the message appears again,  
contact your sales or service  
representative.  
149  
Appendix  
Messages/Second messages  
Causes  
Solutions  
IEEE 802.11b (Wireless LAN) IEEE 802.11b interface unit  
Turn off the machine and  
has a problem.  
was not inserted when the ma- check the IEEE 802.11b inter-  
chine was turned on, or it was face unit is inserted correctly.  
pulled out after the machine  
turned on.  
Then, turn the machine on  
again. If the message appears  
again, call your service center.  
The settings are not updated  
although the unit is detected,  
or errors are found while ac-  
cessing the unit.  
Memory Overflow  
Maximum capacity of PCL or Reduce the value of [Resolu-  
PostScript 3 list display has  
been exceeded.  
tion] in the printer driver. Al-  
ternatively, select [Frame  
Priority] from [Memory Usage] in  
[System] (See p.128 “System”).  
If this message continues to  
appear after taking these  
steps, decrease the number of  
files sent to the machine.  
Paper in staple tray. Open  
Finisher Cover and remove  
paper.  
There is paper remaining in-  
side the finisher.  
Open the cover of the finisher,  
and remove the paper.  
Parallel I/F board has a prob- An error has occurred in the  
Contact your sales or service  
representative.  
lem.  
parallel interface board.  
Printer font error.  
An error has occurred in the  
font settings.  
Check the font settings.  
DToner is almost empty.  
The toner has almost run out. Replace the toner cartridge  
with a new one.  
8
USB has a problem.  
An error has occurred in the  
USB interface.  
Turn off the main power  
switch, and back on again. If  
the message appears again,  
contact your sales or service  
representative.  
150  
Troubleshooting  
The Machine Does Not Print  
Possible Cause  
Solutions  
Is the power on?  
Check the cable is securely plugged into the power outlet and the  
machine. Turn on the main power switch.  
Is the machine online?  
If not, press [fOnline] on the display panel.  
Does the printer function  
status indicator stay red?  
If so, check the error message on the display panel and take re-  
quired action.  
Is there a warning status or If so, check the error message or warning status on the display  
error message on the dis-  
play panel?  
panel and take the required action.  
Does the “Updating the  
destination list...Please  
wait. Specified destina-  
tion(s) or sender's name  
hasbeencleared.” message  
appear?  
The destination list is being updated from the network using  
SmartDeviceMonitor for Admin.  
Depending on the number of destinations to be updated, there  
may be some delay before you can resume operation. Operations  
are not possible while this message is displayed.  
Wait until the message disappears. Do not switch off the power  
while this message is displayed.  
Can you print a configura- If you cannot print a configuration page, there maybe a machine  
tion page?  
malfunction. Contact your sales or service representative.  
See p.126 “Printing the configuration page” for printing a config-  
uration page.  
Is the interface cable con-  
Connect the interface cable securely. If it has a fastener, fasten that  
nected securely to the ma- securely as well.  
chine and computer?  
See p.10 “Connecting the Machine”.  
8
Are you using the correct The type of interface cable you should use depends on the compu-  
interface cable?  
ter. Be sure to use the correct one. If the cable is damaged or worn,  
replace it.  
See p.10 “Connecting the Machine”.  
Was the interface cable  
connected after the ma-  
chine was turned on?  
Connect the interface cable before turning on the machine.  
Is the signal status satisfac- To check signal status, press {User Tools/Counter} key on the dis-  
tory when using wireless play panel, and then press [System Settings] on the display panel.  
LAN in the infrastructure On the [Interface Settings] tab, select [IEEE 802.11b], and then press  
mode ?  
[Wireless LAN Signal]. If signal quality is poor, move the machine to  
a location where radio waves can pass or remove objects that  
might cause interference.  
Note  
You can check signal status only when using wireless LAN in  
the infrastructure mode.  
When using wireless LAN, Check using the machine's display panel that the SSID is correctly set.  
is the SSID correctly set?  
151  
Appendix  
Possible Cause  
Solutions  
When using wireless LAN, is Check access point settings when in the infrastructure mode. De-  
the access point correctly set? pending on the access point, client access may be limited by MAC  
address.  
Also, check there are no problems in transmission between access  
point and wired clients, and between access point and wireless clients.  
When using wireless LAN, Confirm the orange LED is lit, and the green LED is lit or blinks  
is the LED on the wireless during transmission.  
LAN card lit or blinking?  
Is the wireless LAN being Turn the main power off and back on. See “Turning On the Power”,  
used in the ad hoc mode? General Settings Guide.  
Otherwise, configure [Network] in [Interface Settings] in [System Set-  
tings]. See “Setting Up the Machine on a Network”, Network Guide.  
Did you change the option When using the RPCS printer driver on Windows 2000, Windows  
settings on the machine?  
XP, Windows Server 2003 and connecting with IEEE 1394, an error  
may occur if you change the option settings on the machine. In  
this case, follow the procedure below:  
A Unplug the IEEE 1394 interface cables connected to the computer.  
B Run the utility tool for the IEEE 1394 interface board, which is  
stored in the following path on the CD-ROM “Printer Drivers  
and Utilities”.  
\UTILITY\1394\  
Reference  
For more information about using the utility tool for IEEE  
1394, see the README file in the same directory on the CD-  
ROM.  
C Restart the computer.  
8
D Connect the computer to the machine using the IEEE 1394 in-  
terface cables.  
Is the weekly timer set?  
The printer may not be able to print because of the weekly timer  
setting. Check the setting. For details, see “User Tools (System Set-  
tings)”, General Settings Guide.  
Print cannot be performed The login user name, password, or driver encryption key entered  
from the printer driver.  
is incorrect.  
A high level of encryption was set using the Extended Security  
function.  
Check your login user name, password, and driver encryption key.  
• For information about the Extended Security settings, consult  
an administrator.  
152  
Troubleshooting  
Problem  
Solutions  
Is the Data In indicator  
blinking or lit after starting  
the print job?  
If not, data is not being sent to the machine.  
When the machine is connected to the computer using  
the interface cable  
Check the machine port settings are correct. For parallel port  
connection, port LPT1 or LPT2 should be set.  
Windows 95 / 98 / Me  
A Click the [Start] button, point to [Settings], and then click  
[Printers].  
B Click the icon of the machine. On the [File] menu, click  
[Properties].  
C Click the [Details] tab.  
D In the [Print to the following port:] list, confirm the correct  
port is selected.  
Windows 2000, Windows NT 4.0  
A Click the [Start] button, point to [Settings], and then click  
[Printers].  
B Click the icon of the machine. On the [File] menu, click  
[Properties].  
C Click the [Ports] tab.  
D In the [Print to the following port(s)] list, confirm the correct  
port is selected.  
Windows XP  
A Click the [Start] button, and then click [Printers and Faxes].  
B Click the icon of the machine. On the [File] menu, click  
[Properties].  
8
C Click the [Ports] tab.  
D In the [Print to the following port(s)] list, confirm the correct  
port is selected.  
Windows Server 2003  
A Click the [Start] button, point to [Settings], and then click  
[Printers and Faxes].  
B Click the icon of the machine. On the [File] menu, click  
[Properties].  
C Click the [Ports] tab.  
D In the [Print to the following port(s)] list, confirm the correct  
port is selected.  
Network connection  
Contact your network administrator.  
153  
Appendix  
Other Printing Problems  
Problem  
Causes and Solutions  
The print on the en- If the [Toner Saving] check box is selected in the printer driver settings, the  
tire page is faded.  
entire page will be faded when printed.  
For the RPCS printer driver, [Toner saving] is located on the [Print Quality]  
tab. For the PostScript 3 printer driver, see PostScript 3 Supplement.  
See the printer driver Help.  
Print is smudges. Settings for thick paper have not been made when printing on thick paper  
in the bypass tray.  
• PCL 6/5e and PostScript 3  
Select [Thick] in the [Type:] list on the [Paper] tab.  
• RPCS  
Select [Thick] in the [Paper type:] list on the [Print Settings] tab.  
When printing  
If the printer driver is configured to use the graphics command, the graph-  
graphics, the out- ics command from the machine is used to print.  
put and the screen  
If you want to print accurately, set the printer driver to print without using  
the graphics command.  
are different.  
See the printer driver Help.  
Page layout is not Print areas differ depending on machine used. Information that fits on a sin-  
as expected.  
gle page on one machine may not fit on a single page of another machine.  
Adjust the [Printable area:] setting in the [Printer Configuration...] dialog box  
on the [Print Settings] tab in the RPCS printer driver.  
See the printer driver Help.  
Duplex printing is • Duplex printing cannot be done with paper set in the bypass tray.  
8
malfunctioning.  
When using duplex printing, make settings to use paper from a tray  
other than the bypass tray.  
• Duplex printing cannot be done with thick paper, OHP transparencies,  
or labels specified as the paper type. Specify another paper type.  
• Duplex printing cannot be done with a tray for which [1 Sided Copy] has  
been specified as Paper Type on the System Settings menu. Change the  
Paper Type setting for the tray to [2 Sided Copy] on the System Settings  
menu. See General Settings Guide.  
154  
Troubleshooting  
Problem  
Causes and Solutions  
When using Win- Make sure the application's paper size and orientation settings match those  
dows 95 / 98 / Me of the printer driver.  
/ 2000 / XP, Win-  
dows Server 2003,  
entation.  
If a different paper size and orientation are set, select the same size and ori-  
or Windows NT  
4.0, combined  
printing or book-  
let printing does  
not come out as  
expected.  
When using Win-  
dows 95 / 98 / Me  
/ 2000 / XP, Win-  
dows Server 2003,  
or Windows NT  
4.0, Auto Re-  
duce/Enlarge  
print does not  
come out as ex-  
pected.  
A print instruc-  
tion was issued  
from the compu-  
ter, but printing  
did not start.  
User Authentication may have been set. Consult the appropriate adminis-  
trators.  
The printjob is not Even when the machine is offline, printing is performed when[Job Acceptance  
canceled even Priority] has been set in [Parallel Interface] in the [Interface Settings] in the System  
when the machine Settings menu. Change the setting of Signal Control to Printer priority.  
8
is switched to of-  
See “User Tools (System Settings)”, General Settings Guide.  
fline status.  
Photo images are Some applications reduce print resolution.  
coarse.  
Fine dot pattern  
does not print.  
Make the following settings with the printer driver:  
• Change the [Dithering:] setting on the [Image Adjustments] tab in the  
[Change User Settings...] dialog box on the [Print Quality] tab in the RPCS  
printer driver.  
Note  
To enable [Change User Settings...], select the [User setting] check box.  
See the printer driver Help.  
Images are cut off, You may be using paper smaller than the size selected in the application.  
or excess is printed. Use the same size paper as that selected in the application. If you cannot  
load paper of the correct size, use the reduction function to reduce the im-  
age, and then print.  
See the printer driver Help.  
155  
Appendix  
Problem  
It takes a long  
Causes and Solutions  
Photographs and other data intensive pages take a long time for the ma-  
time to complete a chine to process, so simply wait when printing such data.  
print job.  
Changing the following settings with the printer driver may help speed up  
printing:  
PCL 5e  
Select the lower value for [Resolution] on the [Print Quality] tab in the  
printer properties dialog box.  
PostScript 3  
Select the lower value in [Resolution]. The location of this setting is given below.  
If your operating system is Windows, select [PostScript (optimize for speed)]  
in [PostScript Output Option]. [PostScript Output Option] is located as follows:  
• Windows 95 / 98 / Me  
[Print Quality] tab in the printer properties dialog box.  
• Windows 2000 / XP, Windows 2003 Server  
[PostScript Output Option] in [PostScript Options] on [Advanced...] on  
[Layout] tab in the printing preferences dialog box.  
• Windows NT 4.0  
[File] on [Advanced...] on [Document Defaults] tab in the printing pref-  
erences dialog box.  
• Mac OS 9.x  
[Printer Specifications] in the print dialog box.  
• Mac OS X  
[Set 3] tab in [Printer Features] in the print dialog box.  
If you use Windows, select [PostScript (optimize for speed)]  
• Windows 95 / 98 / Me  
[PostScript output format:] on the [PostScript] tab in the printer proper-  
ties dialog box.  
8
• Windows 2000 / XP, Windows Server 2003  
[PostScript Output Option] in [PostScript Options] on [Advanced...] on  
[Layout] tab in the printing preferences dialog box.  
• Windows NT 4.0  
[File] on [Document Defaults] on [Advanced...] tab in the printing pref-  
erences dialog box.  
RPCS  
Select the lower value for [Resolution] on the [Print Quality] tab in the  
printer driver's dialog box.  
Select [Fast] for the [Document type] list on the [Print Quality] tab in the  
printer driver's dialog box.  
Note  
To enable [Change User Settings...], select the [User settings] check box.  
See the printer driver Help.  
The data is so large or complex that it takes time to process. If the Data In  
indicator is blinking, data is being processed. Simply wait until printing  
resumes.  
If “Warming Up...” appears on the display panel, the machine is warming  
up. Wait for a while.  
156  
Troubleshooting  
Problem  
Causes and Solutions  
It takes too much The data is so large or complex that it takes time to process. If the Data In  
time to resume  
printing.  
indicator is blinking, data is being processed. Simply wait until printing  
resumes.  
The machine was in the Energy Saver mode. To resume from the Energy Sav-  
er mode, it has to warm up, and this takes time. See General Settings Guide.  
Paper is not fed  
When you are using a Windows operating system, printer driver settings  
from the selected override those set using the display panel. Set the desired input tray using  
tray.  
the printer driver.  
See the printer driver Help.  
Solid lines are  
printed as broken  
lines.  
Make the following settings with the printer driver:  
• Change the [Dithering:] setting on the [Image Adjustments] tab in the  
[Change User Settings...] dialog box, on the [Print Quality] tab in the RPCS  
printer driver.  
See the printer driver Help.  
Optional compo-  
You have to configure the option setup in printer properties when bidirec-  
nents connected to tional transmission is not enabled.  
the machine are  
not recognized  
See the printer driver Help.  
when using Win-  
dows 95 / 98 / Me,  
Windows 2000 /  
XP, Windows  
Server 2003, and  
Windows NT 4.0.  
Images are print- The feed orientation you selected and the feed orientation selected in the  
ed in the wrong  
orientation.  
printer driver's option setup might not be the same. Set the machine's feed  
orientation and the printer driver's feed orientation accordingly.  
8
See the printer driver Help.  
The printed image With certain functions, such as enlargement and reduction, image layout  
isdifferentfromthe might be different to that on the computer display.  
image on the com-  
puter's display.  
You might have selected to replace True Type fonts with machine fonts in  
the printing process.  
To print an image similar to that of the computer display, make settings to  
print True Type fonts as an image.  
See the printer driver Help.  
157  
Appendix  
Problem  
Causes and Solutions  
Check using the following procedure:  
No transmission  
when using 1394 in-  
terface connection  
A Confirm the IEEE 1394 interface cable is connected securely.  
B Restart the computer.  
If the error occurs even after executing the above operation, proceed to  
the following steps.  
C Unplug the IEEE 1394 interface cable connected to the computer.  
D Run the utility tool for the IEEE 1394 interface board, which is stored in  
the following path on the CD-ROM “Printer Drivers and Utilities”:  
\UTILITY\1394\  
Reference  
For more information about using the utility tool for IEEE 1394, see  
the README file in the same directory on the CD-ROM.  
E Restart the computer.  
When connecting Check that USB Printing Support is installed on your computer.  
the machine using  
Reference  
USB 2.0, the first  
page of a print job  
that contains a  
large volume of  
data is printed,  
but the remaining  
pages are not.  
See p.38 “Installing the Printer Driver Using USB”.  
Note  
If the problem cannot be solved, contact your sales or service representative.  
8
158  
System Settings (Parallel Connection)  
System Settings (Parallel Connection)  
Parallel Timing  
Bidirectional Communication  
Specifies the timing for the parallel  
interface. Normally, you do not  
need to change this setting.  
Specifies, for instance, how a print-  
er connected to the parallel inter-  
face responds to a status request. If  
you experience problems using an-  
other manufacturer’s printer, set  
this to Off.  
• ACK Inside  
• ACK Outside  
• STB Down  
Limitation  
Note  
If set to Off, asynchronous com-  
Default: ACK Outside  
munication will not work.  
• On  
• Off  
Parallel Communication Speed  
Specifies the communication  
speed of the parallel interface. If  
the speed is too high, data may not  
be transferred smoothly. If this  
happens, change the setting to  
“Standard”.  
Note  
Default: On  
Signal Control  
Specifies how to handle any errors  
that occur when printing from a  
computer. Normally, you do not  
need to change this setting.  
• High Speed  
• Standard  
Note  
• Job Acceptance Priority  
• Printer Priority  
Default: High Speed  
8
Selection Signal Status  
Specifies the signal level of the par-  
allel interface.  
Note  
Default: Job Acceptance Priority  
• High  
• Low  
Note  
Default: High  
Input Prime  
Specifies whether the prime signal  
is active or inactive when an input  
prime signal is sent. Normally, you  
do not need to change this setting.  
• Effective  
• Invalid  
Note  
Default: Invalid  
159  
Appendix  
Precautions when using Windows Server  
2003  
Precautions When Using the Terminal Server Mode  
Certain printer driver functions are disabled. Disabled functions are displayed  
in gray. When using all printer driver functions, use Windows Server 2003 in  
normal mode.  
8
160  
Specifications  
Specifications  
This section contains the machine's electrical and hardware specifications, in-  
cluding information about its options.  
Component  
Specifications  
Resolution  
600 u 600 dpi  
300 u 300 dpi  
200 u 200 dpi (RPCS only)  
Printing speed  
Type 1:  
• 35 ppm  
Type 2:  
• 45 ppm  
(A4K, 81/2 u 11 K plain paper)  
Note  
Printing speeds depend on the machine. Check which type of  
machine you have. See General Settings Guide.  
Interface  
Standard:  
• Ethernet interface (100BASE-TX / 10BASE-T)  
• USB 2.0 interface  
Option:  
• IEEE 1284 parallel interface  
Note  
Use a standard 36-pin printer cable not longer than 3 meters  
8
(10 feet).  
• IEEE 1394 interface  
• IEEE 802.11b wireless LAN interface  
• Bluetooth interface  
Network protocol  
Printer language  
TCP/IP, IPX/SPX, AppleTalk  
Standard: PCL 6/5e, RPCS  
Option: PostScript 3, PDF  
Fonts  
PCL 6/5e :  
Agfa Monotype 35 Intellifonts, 10 TrueType fonts, 13 International  
fonts, and 1 Bitmap font.  
PostScript 3 :  
136 fonts (Type 2:24, Type 14:112)  
Memory  
384 MB  
Hard disk  
Storage capacity : 40 GB  
161  
Appendix  
Component  
Specifications  
Operating systems sup-  
ported by this machine  
Windows 95 / 98 / Me  
Windows 2000  
Windows XP  
Windows Server 2003  
Windows NT 4.0  
Mac OS 8.6 to 9.2  
Mac OS X v10.1 or higher  
Network cable  
100BASE-TX / 10BASE-T shielded twisted-pair (STP, Catego-  
ry/Type5) cable.  
Options  
Limitation  
Only one optional interface board can be installed in the machine at a time.  
Therefore, the optional IEEE 1394 interface board, the IEEE 802.11b interface  
unit, the IEEE 1284 interface board, and Bluetooth interface unit cannot be in-  
stalled concurrently.  
IEEE 1394 Interface Board Type B  
Transmission spec.:  
IEEE 1394  
Interface:  
IEEE std 1394-1995 compliant  
IEEE std 1394a-2000 compliant  
8
Device class:  
SCSI print (Windows 2000 / XP, Windows Server 2003)  
IP over 1394 (Windows Me / XP, Windows Server 2003)  
Protocol:  
SBP-2 (SCSI print)  
TCP/IP (IP over 1394)  
Interface connector:  
IEEE 1394 (6 pin u 2)  
Required cable:  
1394 interface cable (6 pin u 4 pin, 6 pin u 6 pin)  
Important  
You cannot plug devices together to create loops.  
Do not use cable that is more than 4.5 meters in length.  
Data transfer speed:  
Maximum 400 Mbps  
162  
Specifications  
Connectable number of devices on a bus:  
Maximum 63  
Allowed cable hops on a bus:  
Maximum 16  
Power supply:  
Non external power supply  
Cable Power repeated (IEEE 1394a-2000 compliant)  
IEEE 1284 Interface Board Type A  
Transmission spec.:  
IEEE 1284  
Required cableed:  
Standard IEEE 1284 compliant Micro Centronics 36 pin cable  
IEEE 802.11b Interface Unit Type H  
Transmission spec.:  
Based on IEEE 802.11b (wireless LAN)  
Protocol:  
TCP/IP, IPX/SPX, AppleTalk  
Note  
SmartDeviceMonitor and Web Image Monitor are supported.  
8
Data transfer speed:  
Auto select from below speed  
1 Mbps, 2 Mbps, 5.5 Mbps, 11 Mbps  
Frequency range:  
• Metric version:  
2412 - 2472 MHz (1 - 13 channels)  
• Inch version:  
2412 - 2462 MHz (1 - 11 channels)  
Transmittable distance:  
1 Mbps 400 m *1  
2 Mbps 270 m *1  
5.5 Mbps 200 m *1  
11 Mbps 140 m *1  
*1  
These figures are a guideline for outdoor use. In general, the transmittable dis-  
tance indoors is 10 - 100 m, depending on environment.  
Transmission mode:  
Ad hoc, and infrastructure mode  
163  
Appendix  
PostScript 3 Unit Type 3045  
Reference  
See PostScript 3 Supplement.  
Bluetooth Interface Unit Type 3245  
Reference  
See p.50 “Printing with Bluetooth Connection”.  
8
164  
INDEX  
B
H
Bluetooth Interface Unit Type 3245, 164  
Bypass tray, 13  
Hard disk, 161  
Hold print  
deleting, 92  
C
Host Interface, 132  
Canceling a job  
I
Windows, 102  
Chaptering, 111  
Clear/Stop key, 5  
Collate, 114  
Complete List, 82  
Configuration page, 126  
Connection  
IEEE 1284 Interface Board Type A, 163  
IEEE 1394 Interface Board Type B, 162  
IEEE 802.11b Interface Unit Type H, 163  
Initial Print Job List, 80  
Installing the Printer Driver  
Quick Install, 17  
Ethernet interface connection, 12  
IEEE 1394 interface connection, 11  
Parallel interface connection, 11  
USB interface connection, 10  
Control panel, 5  
Installing the Printer Driver Using USB, 38  
Interface, 161  
L
List Per User ID, 83, 96  
hold print, 90  
locked print, 87  
printer features, 123  
sample print, 84  
stored print, 93  
printing all print jobs, 97  
printing the desired print job, 96  
List / Test Print, 126  
Locked print  
deleting, 89  
Covers, 106  
Custom size paper, 15  
printing, bypass tray, 13  
M
Main power indicator, 5  
Maintenance, 128  
Memory, 161  
D
Data In indicator, 6, 153, 156, 157  
Display panel, 5, 6  
N
error messages, 149  
Document Server, 135  
Network Cable, 162  
Network protocol, 161  
Number keys, 6  
E
Energy Saver key, 5  
Error log, 104  
O
Error messages, 149  
OHP Transparencies  
printing, bypass tray, 16  
On indicator, 5  
F
Operating system, 162  
Operation switch, 5  
Options, 162  
Finisher, 116  
Font Manager 2000, 57  
Fonts, 161  
Function keys, 6  
Function status indicator, 6  
165  
P
T
Thick Paper  
printing, bypass tray, 16  
PageMaker, 58  
PCL menu, 132  
Troubleshooting, 149  
error messages, 149  
PDF Direct Print, 75  
PostScript 3 Unit Type 3045, 164  
Precautions when using the Terminal  
Server mode  
Windows Server 2003, 160  
Precautions when using  
Windows Server 2003  
Windows Server 2003, 160  
printer driver, 144  
Printer features  
machine does not print, 151  
other printing problems, 154  
status messages, 149  
U
Unauthorized copy control, 76  
data security for copying, 76  
mask type, 78  
adjusting, 125  
menu, 123  
User Tools/Counter key, 5  
parameters, 126  
W
Printer Language, 161  
Printing a PDF File Directly  
PDF Direct Print, 75  
Printing Method  
Windows  
canceling a job, 102  
Windows 2000  
printer properties, PCL, 60  
printer properties, RPCS, 68  
Windows 95/98/Me  
printer properties, PCL, 59  
printer properties, RPCS, 66  
Windows NT 4.0  
document defaults, PCL, 64  
document defaults, RPCS, 72  
printer properties, PCL, 64  
printer properties, RPCS, 72  
Windows Server 2003  
PDF Direct Print, 75  
Printing speed, 161  
Printing with Bluetooth Connection  
Windows, 50  
Printing with Parallel Connection  
Windows 2000, 44  
Print Job List, 80  
Punch, 120  
R
Resolution, 161  
printer properties, PCL, 62  
printer properties, RPCS, 70  
Windows XP  
S
Sample print  
deleting, 86  
Slip Sheet, 109  
printer properties, PCL, 62  
printer properties, RPCS, 70  
SmartDeviceMonitor for Admin, 146  
SmartDeviceMonitor for Client, 147  
Specifications, 161  
Spool printing, 99  
Staple, 117  
Stored print  
deleting, 95  
System, 128  
166  
MEMO  
167  
MEMO  
168  
EN  
USA  
B783-7512  
Note to users in the United States of America  
Note:  
This equipment has been tested and found to comply with the limits for a Class B digital device, pursu-  
ant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against  
harmful interference in a residential installation. This equipment generates, uses and can radiate radio  
frequency energy and, if not installed and used in accordance with the instructions, may cause harmful  
interference to radio communications. However, there is no guarantee that interference will not occur  
in a particular installation. If this equipment does cause harmful interference to radio or television re-  
ception, which can be determined by turning the equipment off and on, the user is encouraged to try to  
correct the interference by one more of the following measures:  
Reorient or relocate the receiving antenna.  
Increase the separation between the equipment and receiver.  
Connect the equipment into an outlet on a circuit different from that to which the receiver is  
connected.  
Consult the dealer or an experienced radio /TV technician for help.  
Caution:  
Changes or modifications not expressly approved by the party responsible for compliance could void  
the user's authority to operate the equipment.  
Declaration of Conformity  
Product Name: Printer/Scanner Controller  
Model Number: Printer/Scanner Unit Type 3045  
Responsible party: Ricoh Corporation  
Address: 5 Dedrick Place, West Caldwell, NJ 07006  
Telephone number: 973-882-2000  
This device complies with Part 15 of the FCC Rules.  
Operation is subject to the following two conditions:  
1. This device may not cause harmful interference, and  
2. this device must accept any interference received,  
including interference that may cause undesired operation.  
1. Properly shielded and grounded cables and connectors must be used for connections to a host  
computer (and/or peripheral) in order to meet FCC emission limits.  
2. An AC adapter with a ferrite core must be used for RF interference suppression.  
Note to users in Canada  
Note:  
This Class B digital apparatus complies with Canadian ICES-003.  
Remarque concernant les utilisateurs au Canada  
Avertissement:  
Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada.  
Copyright © 2005  
Printed in Japan  
EN USA B783-7512  
B7837512  

Master Lock B100ceh User Manual
Multiquip Ls60td User Manual
Primera Technology 9900cw User Manual
Samsung Avmkh040ca0 1 User Manual
Sennheiser Double Charger L 1032 User Manual
Toshiba Battery Charger B Ep800 Chg Qm R User Manual
Ultra Products Travel Pack #4 User Manual
Whirlpool Acp102ps0 User Manual
Whirlpool Acq082 User Manual
York Yphyb User Manual