Digital Copier
Operating Instructions (For Facsimile)
DP-2000
Options
DA-AR250/AS200/DS200/DS210/FG230/FG231/FK200/FK210/FS200/MD200
DA-NE200/PC200/PC210/SM08B/SM16B/SM28B/UC200/XN200/XT200; UE-410047/410048/403171
Before operating this equipment, please read
these instructions completely and keep these
operating instructions for future reference.
English
Table of Contents
Getting to Know Your Machine
Safety Information .....................................................................................................................................
Function Key .............................................................................................................................................
External View .............................................................................................................................................
5
8
9
Control Panel ............................................................................................................................................. 10
Installing your Machine
Adjusting the Volume ............................................................................................................................... 13
I Setting the Monitor Volume ........................................................................... 13
I Setting the Ringer Volume ............................................................................ 14
User Parameters ........................................................................................................................................ 15
I Setting the Date and Time ............................................................................ 15
I Setting Your LOGO ....................................................................................... 16
I Setting Your Character ID ............................................................................. 17
I Setting Your ID Number (Fax Telephone Number) ....................................... 18
Programming Your Machine
One-Touch/Abbreviated Dialling Numbers ............................................................................................. 19
I Entering One-Touch/Abbreviated Dialling Numbers ..................................... 19
I Changing or Erasing One-Touch/Abbreviated Dialling Numbers .................. 23
I Printing Out a Directory Sheet ....................................................................... 26
Customizing Your Machine ...................................................................................................................... 27
I Setting the Fax Parameters ........................................................................... 27
I Fax Parameter Table ..................................................................................... 28
Basic Operations
Loading Originals ...................................................................................................................................... 33
I How To Load Originals .................................................................................. 33
I Sending Non-Standard Size Originals ........................................................... 33
I Flatbed Scanning .......................................................................................... 33
Basic Transmission Settings ................................................................................................................... 34
I Contrast ......................................................................................................... 34
I Resolution ..................................................................................................... 34
I Original (Text/Photo) ..................................................................................... 35
I Verification Stamp ......................................................................................... 35
I Communication Journal (COMM. JOURNAL) ............................................... 36
Sending Documents ................................................................................................................................. 37
I Memory Transmission ................................................................................... 37
I Manual Number Dialling ................................................................................ 39
I One-Touch Dialling ........................................................................................ 41
I Abbreviated Dialling ...................................................................................... 42
I Directory Search Dialling ............................................................................... 43
I Multi-Station Transmission (Broadcasting) .................................................... 45
I Direct Transmission ....................................................................................... 47
I Manual Number Dialling (Direct Transmission) ............................................. 47
I One-Touch Dialling (Direct Transmission) .................................................... 48
I Abbreviated Dialling (Direct Transmission) ................................................... 49
I Directory Search Dialling (Direct Transmission) ............................................ 50
I Rotated Transmission ................................................................................... 51
I Rotation XMT Fax Parameter set to: ............................................................. 51
I Double-Sided Transmission (Receiving) ....................................................... 51
I Duplex Scan Select Mode set to: .................................................................. 51
I Duplex Print Fax Parameter set to: ............................................................... 51
1
Basic Operations (Continued)
I Setting Rotation Transmission ...................................................................... 52
I Duplex Scan .................................................................................................. 53
I Sending Document(s) Using Duplex Scan .................................................... 53
I Setting Duplex Print ...................................................................................... 55
I Voice Mode Transmission ............................................................................. 56
I Off-Hook Dialling ........................................................................................... 56
I On-Hook Dialling ........................................................................................... 57
I Transmission Reservation ............................................................................. 58
I Memory Transmission Reservation (Multi-tasking) ....................................... 58
I Direct Transmission Reservation (Priority Transmission Reservation) ......... 60
I Redialling ...................................................................................................... 62
I Automatic Redialling ..................................................................................... 62
I Manual Redialling .......................................................................................... 62
Receiving Documents .............................................................................................................................. 64
I Automatic Reception ..................................................................................... 64
I Manual Reception ......................................................................................... 64
I Print Reduction .............................................................................................. 65
I Selecting the Print Reduction Mode .............................................................. 65
I Receiving Oversize Documents .................................................................... 66
I Substitute Memory Reception ....................................................................... 67
Advanced Features
Batch Transmission .................................................................................................................................. 69
I Real-Time Batch Transmission ..................................................................... 69
I Delayed Batch Transmission ........................................................................ 69
Timer Controlled Communications ......................................................................................................... 70
I Deferred Transmission .................................................................................. 70
I Deferred Polling ............................................................................................ 71
Polling ........................................................................................................................................................ 73
I Setting the Polling Password ........................................................................ 73
I Preparing to be Polled ................................................................................... 74
I To Poll Documents from Another Station ...................................................... 75
Program Keys ............................................................................................................................................ 76
I Setting for Group Dialling .............................................................................. 76
I Setting for Deferred Transmission ................................................................ 77
I Setting for Deferred Polling ........................................................................... 79
I Setting for Normal Polling ............................................................................. 81
I Setting for One-Touch Key ............................................................................ 83
I Changing or Erasing the Program Key Settings ........................................... 84
Edit File Mode ............................................................................................................................................ 85
I Printing a File List .......................................................................................... 85
I Viewing the Contents of a File List ................................................................ 86
I Changing the Start Time or the Station of a File ........................................... 87
I Deleting a File ............................................................................................... 89
I Printing a File ................................................................................................ 90
I Adding Documents into a File ....................................................................... 91
I Retry an Incomplete File ............................................................................... 92
Receive To Memory .................................................................................................................................. 93
I Setting the RCV To Memory Password ........................................................ 93
I Setting RCV To Memory ............................................................................... 94
I Printing Documents ....................................................................................... 95
Fax Cover Sheet ........................................................................................................................................ 96
I General Description ...................................................................................... 96
I Using the Fax Cover Sheet ........................................................................... 96
2
Advanced Features (Continued)
Department Code ...................................................................................................................................... 99
I General Description ....................................................................................... 99
I Setting the Department Code ........................................................................ 99
I Changing or Erasing the Department Code .................................................. 101
I Sending a Document with Department Code ................................................ 103
I Sending a Document with Department Code (Voice Mode Transmission) ... 104
I Printing a Department Code List ................................................................... 105
I Printing a Department Code Journal ............................................................. 106
Network Features
Selective Reception .................................................................................................................................. 109
I Setting the Selective Reception. ................................................................... 109
Password Communications ..................................................................................................................... 110
I General Description ....................................................................................... 110
I Compatibility with Other Machines ................................................................ 110
I Setting Password Transmission .................................................................... 111
I Setting Password Reception ......................................................................... 112
I Using Password Transmission ...................................................................... 113
I Using Password Reception ........................................................................... 114
Confidential Mailbox ................................................................................................................................. 115
I Confidential Mailbox ...................................................................................... 115
I Compatibility with Other Machines ................................................................ 115
I Sending a Confidential Document to a Remote Station's Mailbox ................ 116
I Polling a Confidential Document from a Remote Station's Mailbox .............. 118
I Receiving a Confidential Document to Your Machine's Mailbox ................... 119
I Storing a Confidential Document in Your Machine's Mailbox ........................ 120
I Printing a Confidential Document from Your Machine's Mailbox .................. 121
I Deleting a Confidential Document Stored in Your Machine's Mailbox .......... 122
Sub-Addressing ........................................................................................................................................ 124
I General Description ....................................................................................... 124
I To set the Sub-Address into a One-Touch/ABBR. dialling Numbers ............ 125
I To send a Document with Sub-Address ........................................................ 126
Printout Journals and Lists
Journals and Lists .................................................................................................................................... 129
I Transaction Journal ....................................................................................... 129
I Individual Transmission Journal (IND. XMT JOURNAL) ............................... 131
I Communication Journal (COMM. JOURNAL) .............................................. 135
I One-Touch/Abbreviated and Directory Search List ....................................... 137
I Program List .................................................................................................. 140
I FAX Parameter List ....................................................................................... 141
Problem Solving
Troubleshooting ........................................................................................................................................ 143
I If You Have Any of These Problems ............................................................. 143
I Information Codes ......................................................................................... 145
I Verification Stamp ......................................................................................... 147
I Checking the Telephone Line ....................................................................... 148
Appendix
Specifications ............................................................................................................................................ 149
Options and Supplies ............................................................................................................................... 151
Glossary ..................................................................................................................................................... 152
INDEX ......................................................................................................................................................... 156
3
This page is intentionally left blank.
4
Getting to Know Your Machine
Safety Information
Declaration of Conformity (DoC)
"Hereby Matsushita Graphic Communication Systems, Inc. / Panasonic Testing Centre (Europe)
GmbH (PTC), declares that this G3 Facsimile equipment is in compliance with the essential
requirements and other relevant provisions of the Directive 1999/5/EC"
Hint:
If you want to get a copy of the original DoC of our products which relates to the R&TTE, please contact our web
address: http://doc.panasonic-tc.de
Network Compatibility
This product, Model DP-2000 with DA-FG230/FG231-** (** means country suffixes as table below), is designed
as to work with an analogue Public Switched Telephone Network (PSTN) in the each country.
**
Country
**
Country
**
Country
**
Country
AA Austria
AJ Spain
AQ Ireland
AR Belgium
AS Sweden
AV France
EE Itary
AD Denmark
AF Finland
AM Switzerland
AN Norway
YG Greece
AB UK
AH The Netherlands
AP Portugal
AG Germany
denotes a potential hazard that could result in serious injury or death.
!
WARNING
• TO PREVENT FIRE OR SHOCK, DO NOT EXPOSE THIS PRODUCT TO RAIN OR ANY TYPE OF
MOISTURE.
• TO MINIMIZE THE POSSIBILITY OF SHOCK OR DAMAGE TO THE MACHINE, IT MUST BE PROPERLY
GROUNDED.
• THIS PRODUCT CONTAINS HAZARDOUS RADIATION. IF YOU DO NOT FOLLOW THESE INSTRUCTIONS
OR USE CONTROLS, MAKE ADJUSTMENTS OR PROCEDURES OTHER THAN THOSE SPECIFIED HEREIN,
YOU MAY EXPOSE YOURSELF TO HAZARDOUS RADIATION.
• WHEN YOU OPERATE THIS EQUIPMENT, THE SOCKET-OUTLET SHOULD BE NEAR THE EQUIPMENT
AND BE EASILY ACCESSIBLE.
• MAKE SURE THAT THE MACHINE IS INSTALLED IN A SPACIOUS OR WELL-VENTILATED ROOM SO AS
NOT TO INCREASE THE AMOUNT OF OZONE IN THE AIR. SINCE OZONE IS HEAVIER THAN AIR, IT IS
RECOMMENDED THAT AIR AT FLOOR LEVEL BE VENTILATED.
• PLUG POWER SUPPLY CORD INTO ORDINARY AC OUTLET BEFORE CONNECTING TELEPHONE LINE CORD.
DISCONNECT TELEPHONE LINE CORD BEFORE UNPLUGGING POWER SUPPLY CORD FROM AC OUTLET.
• DISCONNECT THE EQUIPMENT IMMEDIATELY SHOULD IT EVER SUFFER PHYSICAL DAMAGE WHICH
RESULTS IN THE INTERNAL PARTS BECOMING ACCESSIBLE IN NORMAL USE. IN THIS INSTANCE
USERS SHOULD HAVE THE EQUIPMENT REPAIRED OR DISPOSE OF.
• IF THE POWER SUPPLY CORD AND/OR TELEPHONE LINE CORD OF THIS EQUIPMENT ARE DAMAGED,
THEY MUST BE REPLACED BY THE SPECIAL CORDS SUPPLIED BY AN AUTHORIZED PANASONIC
SERVICE CENTRE.
denotes hazards that could result in minor injury or damage to the machine.
CAUTION
!
• THIS PRODUCT CONTAINS A LITHIUM BATTERY. DANGER OF EXPLOSION IF BATTERY IS INCORRECTLY
REPLACED OR DISPOSED IN A FIRE.
REPLACE ONLY WITH THE SAME OR EQUIVALENT TYPE. DISPOSE OF USED BATTERIES ACCORDING
TO THE INSTRUCTIONS OF YOUR LOCAL SOLID WASTE OFFICIALS.
1 When you know that a thunderstorm is coming, we recommend that you:
(1) Unplug the telephone line cord from the phone jack.
(2) Turn off the power and unplug the power supply cord from AC outlet.
5
GETTING TO KNOW YOUR MACHINE
Safety Information
2 This equipment may not necessarily provide for the effective hand-over of a call to or from a telephone
connected to the same line.
3 The operation of this equipment on the same line as telephones or other equipment with audible warning
devices or automatic ring detectors will give rise to bell tinkle or noise and may cause false tripping of the ring
detector. Should such problem occur, the user is not to contact telecom (telephone company) faults service.
• TO REDUCE THE RISK OF SHOCK OR FIRE, USE ONLY NO. 26 AWG OR LARGER TELEPHONE LINE
CABLE.
• DISCONNECT ALL POWER TO THE MACHINE BEFORE COVER(S) ARE REMOVED. REPLACE THE
COVER(S) BEFORE THE UNIT IS RE-ENERGIZED.
IMPORTANT SAFETY INSTRUCTIONS
!
When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of
fire, electric shock and injury to persons, including the following:
• DO NOT USE THIS PRODUCT NEAR WATER, FOR EXAMPLE, NEAR A BATH TUB, WASH BOWL,
KITCHEN SINK OR LAUNDRY TUB, IN A WET BASEMENT OR NEAR A SWIMMING POOL.
• AVOID USING A TELEPHONE (OTHER THAN A CORDLESS TYPE) DURING AN ELECTRICAL STORM.
THERE MAY BE A REMOTE RISK OF ELECTRIC SHOCK FROM LIGHTNING.
• DO NOT USE THE TELEPHONE TO REPORT A GAS LEAK IN THE VICINITY OF THE LEAK.
6
GETTING TO KNOW YOUR MACHINE
Safety Information
denotes hazards that could result in minor injury or damage to the machine.
CAUTION
!
Do not install the machine near heating or an air conditioning unit.
Avoid exposure to direct sunlight.
Install the machine on a flat surface, leave at least 10 cm of space
between the machine and other objects.
Do not block the ventilation openings.
Do not place heavy objects or spill liquids on the machine.
7
GETTING TO KNOW YOUR MACHINE
Function Key
Any function can be started by first pressing
and then enter the function number, or by pressing
FUNCTION
or
scroll key repeatedly until the desired function appears on the display.
Deferred Communication
1
2
7
Set Mode
1 = XMT
2 = Polling
3 = Advanced Communication
1 = User Parameters
• Date & Time
• Logo
• Character ID
• ID Number (Fax Telephone Number)
2 = One-Touch/Abbreviated Numbers
3 = Program Keys
Advanced Communication
2 = Confidential Communication
4 = Sub-Address XMT
4 = Fax Parameters
Polling
1 = Polling
2 = Polled
Select Mode
3
6
8
9
1 = Communication Journal = OFF/ON/INC
2 = Duplex Scan = OFF/ON
3 = Cover Sheet = OFF/ON
4 = Password-XMT = OFF/ON (See Note 1)
5 = RCV to Memory = OFF/ON/PRINT
Printout
1 = Journal (Print/View)
2 = One-Touch/Abbreviated/
Directory Search List
3 = Program List
4 = Fax Parameter List
5 = Not used
6 = Individual XMT Journal
7 = Directory Sheet
Edit File Mode
1 = File List (Print/View)
2 = Change Time/Station
3 = Delete File
4 = Print File
5 = Add Document
6 = Retry Incomplete File
(see Note 1)
NOTE
1. If Fax Parameter is not preset to a Valid position, which enables you to use the function, the display will not show
the function.
8
GETTING TO KNOW YOUR MACHINE
External View
Power switch
• After connecting all cables
and the Power Cord, turn the
power switch ON.
Telephone Line Jack
• Plug one end of the
telephone line cable into
the telephone jack supplied
by the telephone company
and the other end into the
LINE jack on the back of
the machine.
Telephone Jack
9
GETTING TO KNOW YOUR MACHINE
Control Panel
Control Pane
• Used to store a job in memory (See operating Instructions For Copier, page 25)
Also used to enter “.” (period) while entering LOGO, character ID and station name.
• Used to select the FAX
mode.
ON LINE Indicator
Blinks : When sending or
receiving faxes.
• Used to select either memory or direct
communication.
• Used to turn the verification
stamp ON or OFF.
LCD Display
Indicates date and time, or
the current operation.
Also used to enter “_” (underscore)
while entering LOGO, character ID and
station name.
Also used to enter “-” (dash)
while entering LOGO,
character ID and station name.
2SIDED 1SIDED
ENERGY SA
MULTI-SIZE FEED
SORT
COPY
COPY
STAPLE
SHIFT
DP-2000
COPIED
BLANK
MEMORY IN
STAMP
M1
MEM XMT
M2
ORIGIN
SIZE
OHP
COPY
FAX
a
2PAGE
COPY
b
g
l
c
d
i
e
j
2
in
1
BOOK
EDGE
MARGIN
f
h
m
r
01
06
11
16
P1
02
07
12
17
P2
03
08
13
18
04
09
14
19
P4
05
10
15
20
PHOTO
TEXT/
PHOTO
k
p
u
z
n
s
x
o
t
ON LINE
TEXT
OUTPUT
TRAY
DIRECTORY
SEARCH
q
v
INTERNET
PRINTER
w
y
SPACE
SYMBOLS
CAPS
@
P3
P5
PAPER
TRAY
LIGHTER
DARKER
ON LINE
DATA
FINE S-FINE
RESOLUTION
LINE SELECT
ZOOM/VOL
• Used to manually select the
One-Touch Keys (01-20)
• Used for One-Touch Dialling.
Program Keys (P1-P5)
• Used to record long dialling
procedures or Group Dialling
Number keys.
communications port for each
transmission. Available when the
Optional 2nd G3 Fax Communication
Port Kit has been installed. (See
Operating Instructions (For Copier))
• Used to search for
a station name.
50)
• Used to set Standard,
Fine, Super-Fine.
Character key
• One-Touch Keys and
Program Keys also serve as
character and symbol input
keys which are used to
record your LOGO, character
ID and station name. The
character key template is
printed on the panel under
the directory sheet cover.
• Used to insert a space while
entering LOGO, character ID and
station name.
Used for the following:
• Adjust the CONTRAST.
• Move the cursor while entering numbers and
characters.
• Search the station name for Directory
Search Dialling.
• Used to enter a symbol (, ’ & ( ) : + /
% Å å Ä ä Ö ö Ü ü È è É é Æ æ Ñ)
for LOGO, character ID and station
• Confirm the entered station for multi-station
communication.
• Select functions.
name. Use
symbols.
or
to select the
• Confirm the current communication modes
(e.g. Page number, ID, Dialed Telephone
number, File number) when the unit is ON
LINE.
• Used to switch between upper and
lower character set.
10
GETTING TO KNOW YOUR MACHINE
Control Panel
• Use this button when
resetting all the
previously set functions.
• Used to switch the
machine into energy
saving mode.
For more details, see
page 24 of the Operating
Instructions (For Copier.)
• Used to start or select
the function and sub-
functions. These
functions are
explained in detail on
page 8.
• Used to select the
original size
manually.
• Use this button when
correcting entered
numbers or
characters.
ENERGY SAVER INTERRUPT FUNCTION
RESET
CLEAR
ORIGINAL
SIZE
COPY
SIZE
REDIAL/
PAUSE
ABC
DEF
LEDGER
1
2
3
FLASH/
SUB-ADDR
STOP
GHI
JKL
MNO
LEGAL
LETTER
LETTER
INVOICE
• Press this button when
you want to stop
telecommunication,
registration operation, or
audible tone.
4
5
6
ABBR
P7QRS
8
9
TUV
WXYZ
MONITOR
SET
START
0
ALARM
ACTIVE
• Press this button to start
transmitting or receiving a
fax.
Keypad
• Used for manual number dialling,
recording phone numbers, and
numerical entries.
• Used to enter a pause when recording or dialling a telephone
number, or to redial the last dialed number.
• Used to separate the Sub-Address from the telephone number
when dialling, or to access some features of your PBX.
• Used to set operations.
11
GETTING TO KNOW YOUR MACHINE
This page is intentionally left blank.
12
Installing your Machine
Adjusting the Volume
You can adjust the monitor and ringer volume on your machine. The built-in speaker enables you to hear the dial
tone, dialling signals, and busy tone. The ringer sounds when your machine receives a call.
Setting the Monitor Volume
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
* MONITOR *
❚
1
You will hear the dial tone through the speaker.
2
MONITOR VOLUME
LOW [❚❚❚❚❚❚❚❚] HIGH
repeatedly to raise the volume.
or
repeatedly to lower the volume.
MONITOR VOLUME
LOW [
] HIGH
3
(see Note 1)
NOTE
1. You can also adjust the volume of the key touch tone and the volume of the buzzer in the Fax Parameter No. 010
13
INSTALLING YOUR MACHINE
User Parameters
Your facsimile machine has several basic settings (User Parameters) to help you keep records of the documents
you send or receive. For example, the built-in clock keeps the current date and time, and your LOGO and ID
Number help to identify you when you send or receive documents.
Setting the Date and Time
At standby the display will show the date and time. Once the standby display is set, it will automatically be
updated.
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
SET MODE
(1-4)
1
ENTER NO. OR ∨ ∧
1:USER PARAMETERS?
PRESS SET TO SELECT
2
3
DATE & TIME
❚1-01-2000 00:00
Enter the new date and time.
4
DATE & TIME
12-11-2000 15:00
Ex:
Date
: 12th
1 2
Month : November
1 1
Year
Time
: 2000
2 0 0 0
1 5 0 0
: 3:00 PM
If you make a mistake, use
or
to move the cursor
over the incorrect number, then overwrite it with a correct
one.
5
15
INSTALLING YOUR MACHINE
User Parameters
Setting Your LOGO
When you send a document, your LOGO appears on the top of the copy printed out at the other station.
The LOGO helps to identify you to someone who receives your document.
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
SET MODE
(1-4)
ENTER NO. OR ∨ ∧
1
1:USER PARAMETERS?
PRESS SET TO SELECT
2
LOGO
❚
repeatedly until display shows;
3
Enter your LOGO (max. 25 characters and digits) by using
4
LOGO
Ex:
P A N A S O N I
C
PANASONIC
❚
If you make a mistake, use
or
to move the cursor
beyond the incorrect character, press CLEAR then re-
enter the new character.
If more than 19 characters are entered, the left side
characters will scroll off the display.
5
16
INSTALLING YOUR MACHINE
User Parameters
Setting Your Character ID
If the remote machine has a Character ID capabilities, when you are sending or receiving, your Character ID
will appear on the remote machine's display and the remote machine's Character ID will appear on your
display.
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
SET MODE
(1-4)
ENTER NO. OR ∨ ∧
1
1:USER PARAMETERS?
PRESS SET TO SELECT
2
CHARACTER ID
❚
repeatedly until display shows;
3
Enter your Character ID (max. 16 characters and digits)
4
CHARACTER ID
Ex:
H E A D SPACE O F F I C E
HEAD OFFICE
❚
If you make a mistake, use or to move the cursor
beyond the incorrect character, press CLEAR then re-
enter the new character.
5
(see Note 1)20
NOTE
1. The special characters of Å, å, Ä, ä, Ö, ö, Ü, ü, È, è, É, é, Æ, æ and Ñ cannot be used for Character ID.
17
INSTALLING YOUR MACHINE
User Parameters
Setting Your ID Number (Fax Telephone Number)
If the remote machine does not have a Character ID but it has an ID Number, when sending or receiving, your
ID Number will appear on the remote machine's display and their ID Number will appear on your display.
We suggest you use your facsimile telephone number as your ID number. (max. 20 digits)
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
SET MODE
(1-4)
ENTER NO. OR ∨ ∧
1
1:USER PARAMETERS?
PRESS SET TO SELECT
2
ID NO.
❚
repeatedly until display shows;
3
Enter your ID (max. 20 digits) by using the key pad and
4
.
SPACE
Ex:
2 0 1 SPACE 5 5 5 SPACE 1 2 1 2
If you make a mistake, use or to move the cursor
ID NO.
201 555 1212
❚
beyond the incorrect number, press CLEAR then re-
enter the new number.
5
(see Note 1)
NOTE
1. You may use
your country code.
to enter a "+" character at the beginning of the ID number to indicate the following digit(s) for
Ex :+1 201 555 1212
+1 for U.S.A. country code.
+81 for Japan country code.
+81 3 111 2345
18
Programming Your Machine
One-Touch/Abbreviated Dialling Numbers
Entering One-Touch/Abbreviated Dialling Numbers
One-Touch and Abbreviated Dialling are two fast ways of dialling full telephone numbers. To use these dialling
methods, you must first store the telephone number using the following procedure.
To enter a One-Touch key, follow the steps below
SET MODE
(1-4)
ENTER NO. OR ∨ ∧
1
2
3
1:ONE-TOUCH
2:ABBR NO.
ONE-TOUCH< >
PRESS ONE-TCH OR ∨ ∧
<01>
ENTER TEL. NO.
Ex:
4
5
Enter the telephone number
(up to 36 digits including pauses and spaces).
<01>
9-555 1234
❚
Ex:
9 PAUSE 5 5 5 SPACE 1 2 3
4
<01> ENTER NAME
9-555 1234
6
7
Enter the station name using character keys
(up to 15 characters).
<01> SALES DEPT
❚
9-555 1234
S A L E S
D E P T
SPACE
Ex:
• If your machine does not have the 2nd G3 Fax
Communication Port Kit installed, proceed to Step 10.
Note1
LINE SELECTION=AUTO
1:L-1 2:L-2 3:AUTO
8
• If your machine has the 2nd G3 Fax Communication Port
Kit installed, you can pre-select which telephone line
should be used for this station by pressing “
,
or
1
2
“.
3
• If “AUTO” (default) is selected, the machine will
automatically select the available telephone line.
Continued on the next page...
19
PROGRAMMING YOUR MACHINE
One-Touch/Abbreviated Dialling Numbers
Select the telephone line to be used for the
communication.
LINE SELECTION=L-2
1:L-1 2:L-2 3:AUTO
9
Ex:
for “L-2” (Line 2, Second Telephone line)
2
ONE-TOUCH< >
PRESS ONE-TCH OR ∨ ∧
10
To record another number, repeat step 4 to 10.
To return to standby, press
.
STOP
(see Note 1)
NOTE
1. This field (AUTO, Line-1 or Line-2) appears only when the 2nd G3 Fax Communication Port Kit is installed.
20
PROGRAMMING YOUR MACHINE
One-Touch/Abbreviated Dialling Numbers
To set an Abbreviated Dialling Number, follow the steps below
SET MODE
(1-4)
ENTER NO. OR ∨ ∧
1
1:ONE-TOUCH
2:ABBR NO.
2
3
ABBR.[
❚
]
ENTER NO. OR ∨ ∧
[022]
ENTER TEL. NO.
Ex:
(001 to 175)
0 2 2
4
5
Enter the telephone number
(up to 36 digits including pauses and spaces).
[022]
9-555 2345
❚
Ex:
9 PAUSE 5 5 5 SPACE 2 3 4 5
[022]ENTER NAME
9-555 2345
6
7
Enter the station name using character keys
(up to 15 characters).
[022]ACCOUNTING
9-555 2345
❚
Ex: A C C O U N T I N G
• If your machine does not have the 2nd G3 Fax
Communication Port Kit installed, proceed to Step 10.
Note4
LINE SELECTION=AUTO
1:L-1 2:L-2 3:AUTO
8
9
• If your machine has the 2nd G3 Fax Communication Port
Kit installed, you can pre-select which telephone line
should be used for this station by pressing “
,
or
1
2
“.
3
• If “AUTO” (default) is selected, the machine will
automatically select the available telephone line.
Select the telephone line to be used for the
communication.
LINE SELECTION=L-2
1:L-1 2:L-2 3:AUTO
Ex:
for “L-2” (Line 2, Second Telephone line)
2
Continued on the next page...
21
PROGRAMMING YOUR MACHINE
One-Touch/Abbreviated Dialling Numbers
ABBR.[
❚
]
ENTER NO. OR ∨ ∧
10
To record another number, repeat step 4 to 10.
To return to standby, press
.
STOP
(see Note 1) (see Note 2) (see Note 3) (see Note 4)
NOTE
1. If you require a special access number to get an outside line, enter it first and then press
A hyphen "-" is displayed for pause.
.
PAUSE
2. Use
or
to enter a space between the numbers to make it easier to read.
MONITOR
SPACE
3. You can search for an unused One-Touch key or ABBR. number by pressing
or
in step 3 or 4.
4. This field (AUTO, Line-1 or Line-2) appears only when the 2nd G3 Fax Communication Port Kit is installed.
22
PROGRAMMING YOUR MACHINE
One-Touch/Abbreviated Dialling Numbers
Changing or Erasing One-Touch/Abbreviated Dialling Numbers
If you have to change or erase any of the One-Touch/Abbreviated dialling numbers, follow the steps below.
To change the settings of a One-Touch/ABBR. dialling number
1:ONE-TOUCH
2:ABBR NO.
1
ONE-TOUCH< >
PRESS ONE-TCH OR ∨ ∧
Select
Select
for One-Touch Dialling number
for ABBR. Dialling Number
1
2
2
Ex:
Ex:
1
<01> SALES DEPT
9-555 1234
3
4
<01> SALES DEPT
ENTER TEL. NO.
then enter a new telephone number. (See Note 1)
Ex:
<01> SALES DEPT
9-555 3456
❚
9 PAUSE 5 5 5 SPACE 3 4 5 6
<01> SALES DEPT
9-555 3456
5
6
<01> ENTER NAME
9-555 3456
<01> PANAFAX
❚
9-555 3456
P A N A F A X
Ex:
Note3
LINE SELECTION=AUTO
1:L-1 2:L-2 3:AUTO
7
• If your machine has the 2nd G3 Fax Communication Port
Kit installed, you can pre-select which telephone line
should be used for this station by pressing “
,
or
1
2
“.
3
• If “AUTO” (default) is selected, the machine will
automatically select the available telephone line.
Select the telephone line to be used for the
communication.
LINE SELECTION=L-2
1:L-1 2:L-2 3:AUTO
8
Ex:
for “L-2” (Line 2, Second Telephone line)
2
Continued on the next page...
23
PROGRAMMING YOUR MACHINE
One-Touch/Abbreviated Dialling Numbers
ONE-TOUCH< >
PRESS ONE-TCH OR ∨ ∧
9
To record another number, repeat step 3 to 9.
To return to standby, press
.
STOP
(see Note 1)
(see Note 2) (see Note 3)
NOTE
1. If you make a mistake, use
re-enter the new number.
or
to move the cursor beyond the incorrect number, press
then
CLEAR
2. If the One-Touch/Abbreviated dialling number has been used for a communication reservation, the settings
cannot be changed or erased until the communication has finished.
3. This field (AUTO, Line-1 or Line-2) appears only when the 2nd G3 Fax Communication Port Kit is installed.
24
PROGRAMMING YOUR MACHINE
One-Touch/Abbreviated Dialling Numbers
To erase the settings of One-Touch/ABBR. Dialling number
1:ONE-TOUCH
2:ABBR NO.
1
2
Select
Select
for One-Touch Dialling number
for ABBR. Dialling Number
1
2
ONE-TOUCH< >
PRESS ONE-TCH OR ∨ ∧
Ex:
1
Enter the station you wish to erase.
3
<01> SALES DEPT
9-555 1234
Ex:
<01> SALES DEPT
ENTER TEL. NO.
4
5
ONE-TOUCH< >
PRESS ONE-TCH OR ∨ ∧
To return to standby, press
.
STOP
(see Note 1)
NOTE
1. If the One-Touch/Abbreviated dialling number has been used for a communication reservation, the settings
cannot be changed or erased until the communication has finished.
25
PROGRAMMING YOUR MACHINE
One-Touch/Abbreviated Dialling Numbers
Printing Out a Directory Sheet
After programming a one-touch dialling number, you can print out the directory sheet which includes the first
12 characters of each station name. Cut along the dotted line and place it over the One-Touch key under the
Directory Sheet Cover. To print out a directory sheet, follow the steps below.
PRINT OUT
(1-7)
1
2
ENTER NO. OR ∨ ∧
* PRINTING *
DIRECTORY SHEET
Your machine prints out the directory sheet.
****************** -DIRECTORY SHEET- ******************* DATE 12-NOV-2000 ***** TIME 15:00 *****
dotted line
01
02
03
04
05
10
SALES DEPT
06
ENG. DEPT
07
ACCT. DEPT
08
EXPORT DEPT
09
11
16
P1
12
17
P2
13
18
P3
14
19
P4
15
20
P5
*
*
*
*
*
-PANASONIC
- ****** -
-
********************************************* -HEAD OFFICE
201 555 1212- *******
Directory Sheet Cover
26
PROGRAMMING YOUR MACHINE
Customizing Your Machine
Your facsimile machine has a variety of adjustable Fax Parameters. These parameters, listed in the Parameter
Table, are preset for you and do not need to be changed. If you do want to make a change, read the table
carefully. Some parameters, such as the Resolution, Contrast, and Verification Stamp parameters, can be
temporarily changed by simple key operation just before a transmission is made. When the transmission ends,
however, these parameters return to their preset values (Home position). Other parameters can only be changed
by the procedure described below.
Setting the Fax Parameters
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
SET MODE
(1-4)
ENTER NO. OR ∨ ∧
1
FAX PARAMETER(1-99)
NO.=
❚
2
Enter Fax Parameter number from the Parameter Table.
3
FAX PARAMETER(1-99)
NO.=004
Ex:
for STAMP
0 0 4
04 STAMP(HOME)
1:OFF
4
5
Enter the new setting value.
Ex: for ON
04 STAMP(HOME)
2:ON
2
05 MEMORY(HOME)
2:ON
6
CLEAR
To set another parameter, press
to return to step
3 or press to return to standby.
STOP
(see Note 1) (see Note 2)
NOTE
1. To scroll the Fax Parameters in Step 2 or 4, press
or
.
27
PROGRAMMING YOUR MACHINE
Customizing Your Machine
Fax Parameter Table
Setting
Number
No.
Parameter
Setting
Comments
001
CONTRAST
1
2
3
4
5
1
2
3
1
2
3
1
2
Lightest
Lighter
Normal
Darker
Darkest
Standard
Fine
Setting the home position for the CONTRAST.
002
003
004
RESOLUTION
ORIGINAL
STAMP
Setting the home position for the RESOLUTION.
Setting the home position for the ORIGINAL.
S-Fine
TEXT
TEXT/PHOTO
PHOTO
Off
Setting the home position of the STAMP.
To select the stamp function when the document is stored in
memory, see Fax Parameter No. 28.
On
005
007
MEMORY
1
2
1
2
3
1
2
1
2
Off
On
Setting the home position for the MEMORY.
HEADER PRINT
Inside
Outside
No Print
Selecting the printing position of the header.
Inside : Inside TX copy area.
Outside : Outside TX copy area.
No Print : Header does not printed.
008
009
HEADER FORMAT
RCV'D TIME PRINT
Logo, ID No. Selecting the header format.
From To
Invalid
Valid
Selecting whether the machine prints the received date & time,
remote ID, percentage of reduction and page number on the
bottom of each received page.
010
KEY/BUZZER VOLUME
1
2
3
4
1
Off
Soft
Selecting the volume of the Key/Buzzer tone.
Medium
Loud
Off
012
COMM. JOURNAL
Selecting the home position for the printing mode of the COMM.
Journal Off/Always/INC.
2
3
Always
Off
: Does not print
Always : Always prints
Inc. Only: When communication has failed.
Inc. Only
013
014
AUTO JOURNAL PRINT
1
2
Invalid
Valid
Selecting whether the machine prints the journal automatically
after every 100 transactions.
FILE ACCEPTANCE
REPORT
1
2
Invalid
Valid
Selecting whether the machine prints the file acceptance journal.
If you set this parameter to valid, a report will print after the
document is stored into memory.
Continued on the next page...
28
PROGRAMMING YOUR MACHINE
Customizing Your Machine
Setting
Number
No.
Parameter
Setting
Comments
017
RECEIVE MODE
1
2
1
Manual
Auto
Setting the reception mode to automatic or manual.
022
024
SUBSTITUTE RCV
PRINT REDUCTION
Invalid
Selecting whether the machine receives to memory when the
recording paper runs out, toner runs out or the recording paper is
jammed.
2
1
Valid
Fixed
Selecting the print reduction mode.
Fixed: Reduce received document according to setting of
Parameter No. 25.
Auto: Reduce received document according to the length of
received originals.
2
Auto
025
REDUCTION RATIO
70
----
70%
----
Selecting the fixed print reduction ratio from 70% to 100%. This
parameter functions only when the fixed print reduction is selected
on Fax Parameter No. 24.
100
100%
(----)
026
027
POLLING PASSWORD
POLLED FILE SAVE
1
2
1
2
Invalid
Valid
Invalid
Valid
Selecting whether the machine retains the polled document(s) in
memory even after the document(s) is polled once.
028
STAMP AT MEM. XMT
Selecting whether the machine stamps the originals when storing
into memory.
(depending on the Stamp setting on the Control Panel)
031
033
INCOMPLETE FILE
SAVE
1
2
1
2
Invalid
Valid
Selecting whether the machine retains the document in memory if
it is not successfully transmitted.
XMT REDUCTION
RCV TO MEMORY
Invalid
Valid
Selecting whether the machine performs reduction when the
transmitting original is wider than the recording paper used at the
receiving machine.
037
Enter a 4-digit password for printing the received document(s) in
memory by using F8-5 (RCV TO MEMORY).
When F8-5 (RCV TO MEMORY) is set to ON, this parameter is not
(----)
042
043
CONF. POLLED FILE
SAVE
1
2
1
2
Invalid
Valid
Off
Selecting whether the machine saves the confidential polled file
even after the file is polled once.
PASSWORD-XMT
PASSWORD-RCV
Setting
a
4-digit XMT-Password and selecting whether the
machine performs and checks the XMT-Password of the receiving
On
044
1
2
Off
On
Setting
a
4-digit RCV-Password and selecting whether the
machine performs and checks the RCV-Password of the
046
048
049
SELECT RCV
1
2
1
2
Invalid
Valid
PSTN
PBX
Selecting whether the machine performs selective reception.
TELEPHONE LINE
Selecting the type of line connected.
PSTN ACCESS
CODE
(----)
Setting PSTN Access Code. (max. 4 digits)
Continued on the next page...
29
PROGRAMMING YOUR MACHINE
Customizing Your Machine
Setting
Number
No.
Parameter
Setting
(----)
Comments
052
DIAGNOSTIC
PASSWORD
Setting the password for Remote Diagnostic Mode. Please ask
your Panasonic Authorized Dealer for details.
053
056
SUB-ADDRESS
PASSWORD
Setting a 20-digit password for secured sub-address
communication.
(----)
COVER SHEET
1
2
1
2
3
Off
On
Setting the home position for the Cover Sheet parameter in the
063
PC-FAX RCV MODE
[See Note 2]
Print
Selecting how the machine will execute the receiving Fax
document(s).
Upload & Print
Upload
Print
: Print the received document(s).
Upload & Print : Print the received document(s) and upload it’s
file.
Upload
: Upload the received document file.
077
078
082
DEPARTMENT CODE
ROTATION XMT
1
2
1
2
1
Invalid
Valid
Selecting whether the machine performs the Department Code
Invalid
Valid
Selecting whether the machine performs rotation transmission.
QUICK MEMORY XMT
Invalid
Selecting whether the machine performs Quick Memory
Invalid:Stores all documents into memory first before dialling the
telephone number.
2
Valid
Valid: Starts dialling the telephone number immediately after
storing the first page.
085
088
FAX OUTPUT TRAY
1
2
3
1
Inner 1
Inner 2
Outer
Auto
Selecting the Output Tray home position for received document(s).
Inner 1 : Received document(s) exit to the Bottom Output Tray.
Inner 2 : Received document(s) exit to the Upper Output Tray
(Blue).
LINE SELECTION
[See Note 3]
Setting the home position for the Telephone Line selection.
Auto: Selects the available telephone line for transmission
automatically.
Line-1: Selects this as the default telephone line, unless manually
selecting an alternate phone line.
Line-2: Selects this as the default telephone line, unless manually
selecting an alternate phone line.
2
3
Line-1
Line-2
089
LIST OUTPUT TRAY
DUPLEX PRINT
1
2
3
1
2
1
2
3
4
5
Inner 1
Inner 2
Outer
Invalid
Valid
Selecting the Output Tray home position for List printout.
Inner 1 : The List printout exits to the Bottom Output Tray.
Inner 2 : The List printout exits to the Upper Output Tray (Blue).
095
097
Selecting whether the machine performs duplex print.
SPECIAL TRAY
NO.1 - 3
None
Select up to 3 Special Trays that will not be used for printing
received faxes (4-Tray configuration). One Tray must always be
available for receiving Faxes.
(You can specify one Tray (1 ~ 4) for each selection No. 1, No. 2
and/or No. 3)
Tray 1
Tray 2
Tray 3
Tray 4
30
PROGRAMMING YOUR MACHINE
Customizing Your Machine
Setting
Number
No.
Parameter
Setting
Comments
099
MEMORY SIZE
(Flash Memory)
-
-
Displays the amount of base and optional memory installed.
(Base Memory + Optional Memory)
(see Note 1)
(see Note 2)
(see Note 3)
(see Note 4)
NOTE
1. The standard settings are printed on the Fax Parameter List. To print out Fax Parameter List, (See page 141).
2. This parameter is available only when the Parallel Port Interface Option is installed.
3. This parameter is available only when the G3 Communication Port Option is installed.
4. The contents of Fax Parameter may differ depending on the each country’s regulation or specification.
31
PROGRAMMING YOUR MACHINE
This page is intentionally left blank.
32
Basic Operations
Loading Originals
How To Load Originals
1. On the ADF / Inverting ADF
2. On the Platen Glass
Face Down
Face Up
Original Size
Guide
Original Size
Guide
• Place the original(s) Face Up on the ADF until the • Place a book or an original Face Down on the
leading edge placed into the machine stops.
Platen Glass, aligning it with the arrow mark on
the original size guides.
Sending Non-Standard Size Originals
Rotation XMT
P
When transmitting non-standard size
document(s), the machine may perform
Rotate Transmission automatically and not
transmit the portion of the document that
exceeds the standard size ("P" portion).
(See Note 1)
The part which
protrudes from the
Fixed size is not sent.
Direction
Flatbed Scanning
When a book or an original is placed on the Platen Glass, the message “ANOTHER ORIGINAL?” is shown
on the LCD display when is pressed and the scanning is completed.
START
YES
• If you wish to store another page, press
and place another original, then press
.
START
• If is pressed, the machine starts to dial the telephone number.
NO
(see Note 1)
NOTE
1. When an oversized original is sent to another machine, sometimes, it is reduced in accordance with the other
party’s recording paper size.
EX:
A3 size
A4 size
33
BASIC OPERATIONS
Basic Transmission Settings
You can temporarily change the transmission settings either before or after you place the original on the ADF.
These settings are as follows:
• Contrast
• Communication Journal
• Duplex Scan
• Resolution
• Original (Text/Photo)
• Stamp
• Cover Sheet
• Password-XMT
After the document(s) have been sent, your machine will automatically return to the preset settings.
Contrast (see Note 1)
Your machine is preset to Normal contrast. If you wish to send an original with lighter contrast, change the
setting to Lighter. If you wish to send a original with darker contrast, change the setting to Darker.
Press
to:
CONTRAST
Resolution (see Note 2)
Your machine is preset to Standard resolution, which is suitable for most originals. If you want to send it with
more detail, change the setting to Fine or Super-Fine.
Press
to:
RESOLUTION
for standard originals
for detailed originals
for finer detailed originals
(see Note 3)
NOTE
1. To change the preset Contrast position, change the setting of Fax Parameter No. 001. (See page 28)
2. To change the preset Resolution position, change the setting of Fax Parameter No. 002. (See page 28)
3. If you send a photographic original with gray tones, set the Resolution to Fine or S-Fine (406 x 391 dpi) and the
Original setting to Text/Photo or Photo. The reproduction of the received document will be determined by the
capability of the remote station.
34
BASIC OPERATIONS
Basic Transmission Settings
Original (Text/Photo)
The Original setting is useful when sending photographs or illustrations with gray tones. Your machine is
preset to "TEXT". You can select either "TEXT/PHOTO" or "PHOTO" mode.
for text only originals
for text and photo originals
for photo or illustration originals
Verification Stamp
The Verification Stamp helps you to confirm successful transmissions by stamping the bottom of each
successfully transmitted page with a small
mark.
(see Note 1) (see Note 2) (see Note 3)
STAMP=OFF
STAMP=ON
NOTE
1. When you select TEXT/PHOTO, or PHOTO, you machine will automatically select Fine Resolution.
2. When you store document(s) into memory, the Verification Stamp will stamp on the original if it is successfully
stored into memory. In this case the Verification Stamp is not a confirmation that the document was successfully
transmitted. If you wish to disable the use of the Verification Stamp when storing document(s) into memory,
35
BASIC OPERATIONS
Basic Transmission Settings
Communication Journal (COMM. JOURNAL)
A Communication Journal lets you verify if the transmission was successful. You can select the condition to
print the Communication Journal as follows.
When you set COMM. JOURNAL = OFF:
a Communication Journal will not be printed out.
When you set COMM. JOURNAL = ON:
a Communication Journal is printed out automatically
after every communication.
When you set COMM. JOURNAL = INC.:
a Communication Journal is printed out automatically
only if the communication has failed.
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
SELECT MODE
(1-5)
ENTER NO. OR ∨ ∧
1
COMM. JOURNAL=INC
1:OFF 2:ON 3:INC
2
3
COMM. JOURNAL=OFF
1:OFF 2:ON 3:INC
for “OFF”.
or
or
COMM. JOURNAL=ON
1:OFF 2:ON 3:INC
for “ON” (Always print out).
or
or
for “INCOMPLETE” only.
COMM. JOURNAL=INC
1:OFF 2:ON 3:INC
4
(see Note 1)
NOTE
1. To change the preset Comm.Jornal condition, change the setting of Fax Parameter No. 012. (See page 28)
36
BASIC OPERATIONS
Sending Documents
You can choose either Memory or Direct Transmission.
Use Memory Transmission if:
• You want to send the document to multiple stations.
• You have to retrieve the document immediately.
• You want to take advantage of the Dual Operation design.
• You want to take advantage of Batch Transmission.
Use Direct Transmission if:
• The memory is full.
• You want to send the document immediately.
Use Voice Mode Transmit if:
• You want to send the document after talking with the other party.
• You want to send the document after listening to a voice prompting.
Memory Transmission
Your machine quickly stores the document into the machine's memory.
Then, starts to dial the telephone number.
If the transmission fails, your machine will re-transmit the remaining unsuccessful page(s) automatically.
1
2
3
Store document
Transmit
Receive
DestinationA
in memory
A
A
DestinationB
A
Continued on the next page...
37
BASIC OPERATIONS
Sending Documents
(see Note 1)Å (see Note 2)Å@ (see Note 3)Å@Å@ (see Note 4) (see Note 5)
NOTE
1. While storing the File Number of the document being stored is shown at the upper right
corner of the display while storing the document. It is also printed on the
Communication Journal (COMM. JOURNAL), Transaction Journal and File List. The
percentage of memory used is shown on the lower right corner of the display after each
page is stored.
2. If memory overflow occurs while storing documents, the current and remaining
documents on the ADF will be ejected. The machine will show “OUT OF MEMORY”
on the display and prompt you whether to transmit the successfully stored documents
* STORE *
NO.003
PAGES=002 10%
* STORE * COMPLETED
TOTAL PAGES=005 30%
OUT OF MEMORY
INFO. CODE=870
or to cancel the transmission. Press
If Fax Parameter No. 082 (Quick Memory XMT) is set to "Invalid", the machine stores
all the documents into memory first before transmitting.
to cancel or press
to transmit.
1
2
15 PAGES COMPLETED
DELETE? 1:YES 2:NO
After storing each document, the machine checks the available memory to prevent
memory overflow and stops storing additional document(s) if the stored data
approaches a certain percentage* (around 80%).
Then the machine dials and sends the memory stored documents first and continues
the transmission of the remaining document(s) from the ADF during the same phone
call.
If transmitting to multiple stations or if memory overflows while storing a document, the
machine prompts you whether to transmit the successfully stored documents or to
cancel the transmission. Press
to cancel or press
to transmit.
1
2
If no action is taken within 10 seconds, the machine will start transmitting the stored
documents.
* The percentage varies and its dependent on the type of documents you are storing,
machine settings or whether an optional memory card is installed.
3. An Information Code will be displayed if the transmission has failed or no answer at
the receiving side after the last automatic redial.
INCOMPLETE
INFO. CODE=XXX
The document stored for this transmission will be erased from the memory
automatically and the information code is printed for the transmission on the
Communication Journal (COMM. JOURNAL).
If you need to retain the incomplete documents even after the last redial, change
4. To stop the transmission, press
The display shows:
.
STOP
COMMUNICATION STOP?
1:YES 2:NO
Press
to stop the transmission. The document you stored will be erased automatically.
1
If you do not want to erase the documents, change the setting of Fax Parameter No. 031 (INC. FILE SAVE) to
Then the following display will appear and you can select whether to save the file as an incomplete file for editing
and retry, or delete the file manually.
SAVE AS INCOMP.FILE?
1:YES 2:NO
5. If you would like to print a Communication Journal (COMM. JOURNAL) after stopping a transmission, press
when the display shows:
1
PRINT COMM. JOURNAL?
1:YES 2:NO
38
BASIC OPERATIONS
Sending Documents
Manual Number Dialling
To dial the telephone number manually, follow the steps below. (see Note 1) (see Note 2) (see Note 3)
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
ENTER STATION(S)
THEN PRESS START 00%
1a
Place original(s) face up on the ADF.
or
1b
Place a book or an original face down on the Platen
Glass.
2
Make sure that the MEMORY lamp is on.
If not, press MEM XMT to set “On”.
Note3
(AUTO)
Enter a telephone number from the keypad.
TEL. NO.
5551234
❚
3
Ex:
5 5 5 1 2 3 4
• If your machine does have the 2nd G3 Fax
Communication Port Kit installed, the machine will
automatically select the available telephone line for
transmission (indicated by “AUTO” on the LCD display).
• If you wish, you can change which telephone line the
machine should use by selecting Line-1 or Line-2 with the
LINE SELECT key on the Control Panel.
Continued on the next page...
39
BASIC OPERATIONS
Sending Documents
* STORE *
NO.002
4
PAGES=001 05%
The document(s) begin to store into memory with a file
number.
Then starts dialling the telephone number immediately
after storing the first page. (See Note 3)
The remaining page(s) continue to store into memory.
* DIALLING * NO.002
5551234
NOTE
1. If you need a special access number to get an outside line, dial it first then press
(represented by a "-") before dialling the full number.
Ex: 9 PAUSE 5551234
to enter a pause
PAUSE
2. This feature is called “Quick Memory Transmission”. If you wish to store All the document(s) into memory first
before transmitting, change the Fax Parameter No. 082 (QUICK MEMORY XMT) to “ Invalid”. (See page 30)
3. This field (AUTO, Line-1 or Line-2) appears only when the 2nd G3 Fax Communication Port Kit is installed.
40
BASIC OPERATIONS
Sending Documents
One-Touch Dialling
One-Touch Dialling allows you to dial a full telephone number by pressing a single key. To set up the One-
Touch keys, see page 21.
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
ENTER STATION(S)
THEN PRESS START 00%
1a
Place original(s) face up on the ADF.
or
1b
Place a book or an original face down on the Platen
Glass.
2
Make sure that the MEMORY lamp is on.
If not, press MEM XMT to set “On”.
Press a One-Touch key.
<01>(Station name)
5551234
3
Ex:
* STORE *
NO.002
PAGES=001 05%
4
The document(s) begin to store into memory with a file
number.
Then starts dialling the telephone number immediately
after storing the first page. (See Note 1)
The remaining page(s) continue to store into memory.
* DIALLING * NO.002
(Station name)
(see Note 1)
NOTE
1. This feature is called “Quick Memory Transmission”. If you wish to store All the document(s) into memory first
before transmitting, change the Fax Parameter No. 082 (QUICK MEMORY XMT) to “Invalid”. (See page 30)
41
BASIC OPERATIONS
Sending Documents
Abbreviated Dialling
Abbreviated dialling is a speedy way to dial a frequently dialed telephone number by preprogramming the
telephone number into the built-in auto-dialer with a 3-digit abbreviated code. To program an abbreviated
dialling number, see page 21.
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
ENTER STATION(S)
THEN PRESS START 00%
1a
Place original(s) face up on the ADF.
or
1b
Place a book or an original face down on the Platen
Glass.
2
Make sure that the MEMORY lamp is on.
If not, press MEM XMT to set “On”.
[010](Station name)
5553456
Press
then enter a 3-digit code.
ABBR
3
4
Ex:
* STORE *
NO.002
PAGES=001 05%
The document(s) begin to store into memory with a file
number.
Then starts dialling the telephone number immediately
after storing the first page. (See Note 1)
The remaining page(s) continue to store into memory.
* DIALLING * NO.002
(Station name)
(see Note 1)
NOTE
1. This feature is called “Quick Memory Transmission”. If you wish to store All the document(s) into memory first
before transmitting, change the Fax Parameter No. 082 (QUICK MEMORY XMT) to “Invalid”. (See page 30)
42
BASIC OPERATIONS
Sending Documents
Directory Search Dialling
Directory Search dialling allows you to dial a full telephone number by searching the station name entered in
One-Touch keys or Abbreviated dialling numbers.
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
ENTER STATION(S)
THEN PRESS START 00%
1a
Place original(s) face up on the ADF.
or
1b
Place a book or an original face down on the Platen
Glass.
2
Make sure that the MEMORY lamp is on.
If not, press MEM XMT to set “On”.
ENTER LETTER(S)
❚
3
Enter the full station name or part of a station name by
ENTER LETTER(S)
PANA
❚
4
Ex:
for searching PANASONIC
P A N A
[010] PANASONIC
5553456
5
or
repeatedly until the display shows the station name you
want to send to.
Continued on the next page...
43
BASIC OPERATIONS
Sending Documents
* STORE *
NO.002
6
PAGES=001 05%
The document(s) begin to store into memory with a file
number.
* DIALLING * NO.002
PANASONIC
Then starts dialling the telephone number immediately
after storing the first page. (See Note 1)
The remaining page(s) continue to store into memory.
(see Note 1)
NOTE
1. This feature is called “Quick Memory Transmission”. If you wish to store All the document(s) into memory first
before transmitting, change the Fax Parameter No. 082 (QUICK MEMORY XMT) to “Invalid”. (See page 30)
44
BASIC OPERATIONS
Sending Documents
Multi-Station Transmission (Broadcasting)
If you have to send the same document(s) to multiple stations, you can save time in feeding the document(s)
by using memory transmission. That is, you can store the document(s) into memory and then send it to the
station(s) automatically. (see Note 1)
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
ENTER STATION(S)
THEN PRESS START 00%
1a
Place original(s) face up on the ADF.
or
1b
Place a book or an original face down on the Platen
Glass.
2
Make sure that the MEMORY lamp is on.
If not, press MEM XMT to set “On”.
Dial by any combination of the following methods:
• One-Touch Dialling
• Abbreviated Dialling
3
• Manual Number Dialling, press
after each
after each
SET
SET
station is entered (Up to 70 stations)
• Directory Search Dialling, press
station is entered
<01>(Station name)
5551234
Ex:
[010](Station name)
5553456
If you want to confirm the number of stations you have
2 STN(S) ARE SET
ADD MORE OR START
entered, press
.
SET
Continued on the next page...
45
BASIC OPERATIONS
Sending Documents
* STORE *
NO.001
4
PAGES=001 01%
* STORE * COMPLETED
TOTAL PAGE=005 25%
All document(s) are stored into memory with a file
number. (See Note 2)
Then starts dialling the telephone numbers in sequence.
* DIALLING * NO.002
(Station name)
(see Note 1)
NOTE
1. You can review the stations you entered in step 3 before storing your document into memory by pressing
. Press to clear an entered station or group shown on the display if needed.
or
CLEAR
1. The “Quick Memory Transmission” is disabled if multiple stations are set.
46
BASIC OPERATIONS
Sending Documents
Direct Transmission
If your machine's memory is full or you wish to send the document immediately, use Direct Transmission.
Manual Number Dialling (Direct Transmission)
To dial the telephone number manually, follow the steps below.
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
ENTER STATION(S)
THEN PRESS START 00%
1a
Place original(s) face up on the ADF.
or
1b
Place a book or an original face down on the
Platen Glass.
ENTER STATION
THEN PRESS START 00%
2
3
4
Make sure that the lamp goes off.
Note3
Enter a telephone number from the keypad.
TEL NO.
5551234
(AUTO)
❚
Ex:
5 5 5 1 2 3 4
* DIALLING *
5551234
Your machine starts to dial the telephone number.
(see Note 1) (see Note 2) (see Note 3)
NOTE
1. If you need a special access number to get an outside line, dial it first then press
(represented by a "-") before dialling the full number.
Ex: 9 PAUSE 5551234
to enter a pause
PAUSE
2. To stop the transmission, press
The display shows:
.
STOP
COMMUNICATION STOP?
1:YES 2:NO
Press
to stop the transmission. The Communication Journal will not print out regardless of the printout mode
1
setting of the Communication Journal.
3. This field (AUTO, Line-1 or Line-2) appears only when the 2nd G3 Fax Communication Port Kit is installed.
47
BASIC OPERATIONS
Sending Documents
One-Touch Dialling (Direct Transmission)
One-Touch Dialling allows you to dial a full telephone number by pressing a single key. To set up the One-
Touch keys, see page 19.
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
ENTER STATION(S)
THEN PRESS START 00%
1a
Place original(s) face up on the ADF.
or
1b
Place a book or an original face down on the Platen
Glass.
ENTER STATION
THEN PRESS START 00%
2
Make sure that the lamp goes off.
Press a One-Touch key.
3
<01>(Station name)
5551234
Ex:
The display will show the One-Touch number and station
name. The full number (e.g. 5551234) will then be dialed.
* DIALLING *
(Station name)
48
BASIC OPERATIONS
Sending Documents
Abbreviated Dialling (Direct Transmission)
Abbreviated dialling is a speedy way to dial a frequently dialed telephone number by preprogramming the
telephone number into the built-in auto-dialer with a 3-digit abbreviated code. To program an abbreviated
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
ENTER STATION(S)
THEN PRESS START 00%
1a
Place original(s) face up on the ADF.
or
1b
Place a book or an original face down on the Platen
Glass.
ENTER STATION
THEN PRESS START 00%
2
Make sure that the lamp goes off.
Press
then enter a 3-digit code.
ABBR
3
[010](Station name)
5553456
The display will show the ABBR number and station
name. The full number (e.g. 5553456) will then be dialed.
* DIALLING *
(Station name)
49
BASIC OPERATIONS
Sending Documents
Directory Search Dialling (Direct Transmission)
Directory Search dialling allows you to dial a full telephone number by searching the station name entered in
One-Touch keys or Abbreviated dialling numbers.
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
ENTER STATION(S)
THEN PRESS START 00%
1a
Place original(s) face up on the ADF.
or
1b
Place a book or an original face down on the Platen
Glass.
ENTER STATION
THEN PRESS START 00％
2
Make sure that the lamp goes off.
ENTER LETTER(S)
❚
3
Enter the full station name or part of a station name by
ENTER LETTER(S)
PANA
❚
4
Ex:
for searching PANASONIC
P A N A
[010]PANASONIC
5553456
5
or
repeatedly until display shows the station name you want
to send to.
* DIALLING *
PANASONIC
6
The full number (e.g. 5553456) will be dialed.
50
BASIC OPERATIONS
Sending Documents
Rotated Transmission
¡
Letter or A4 Original(s) are placed in a Portrait(
) direction, the document(s) will be rotated by 90° and then
¡
transmitted in a Landscape (
) direction. The document(s) will be printed the same size as the transmitted
originals at the Receiving Station.
Rotation XMT Fax Parameter set to:
• Invalid
Letter or A4 Original
Receiving Station:
Letter or A4 Paper
Sends with
70% reduction
• Valid
Receiving Station:
Letter or A4 Paper
Letter or A4 Original
Sends with
Rotated Transmission
Double-Sided Transmission (Receiving)
This machine has duplex SCAN & PRINT capabilities. (see Note 1) (see Note 2)
Duplex Scan Select Mode set to:
• Duplex Scan = ON
Duplex Scan
DP-2000
Receiving Station
Duplex Print Fax Parameter set to:
• Duplex Print = Valid
Duplex Print
DP-2000
Sending Station
NOTE
1. Rotation XMT requires the use of Memory Transmission.
2. Verification Stamp is disabled during Duplex Scan.
51
BASIC OPERATIONS
Sending Documents
Duplex Scan
Sending Document(s) Using Duplex Scan
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
1a
Place original(s) face up on the ADF.
or
1b
Place a book or an original face down on the Platen
Glass.
SELECT MODE (1-5)
ENTER NO. OR ∨ ∧
2
3
4
5
DUPLEX SCAN=OFF
1:OFF 2:ON
ENTER STATION(S)
THEN PRESS START 00%
Dial by any combination of the following methods:
• One-Touch Dialling
• Abbreviated Dialling
• Manual Number Dialling, press
station is entered
(Up to 70 stations)
after each
after each
SET
SET
• Directory Search Dialling, press
station is entered
Continued on the next page...
53
BASIC OPERATIONS
Sending Documents
6
(see Note 1)
(see Note 2)
NOTE
1. The Duplex Scan function will reset back to OFF after the communication is completed.
2. Duplex Scan is only available with the inverting ADF option.
54
BASIC OPERATIONS
Sending Documents
Voice Mode Transmission
If you wish to send the document after talking with other party, use Voice Mode Transmission. Your machine
requires an external telephone.
Off-Hook Dialling
For Off-Hook Dialling, follow the steps below.
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
ENTER STATION(S)
THEN PRESS START 00%
1a
Place original(s) face up on the ADF.
or
1b
Place a book or an original face down on the Platen
Glass.
Lift the external telephone and dial the telephone number
from the keypad.
2
Ex:
5 5 5 1 2 3 4
When you hear the voice of the other party, tell the other
party to prepare to receive a document.
ON LINE * XMT *
3
Then, when you hear a beep,
and hang up the handset.
(see Note 1) (see Note 2)
NOTE
1. To stop the transmission, press
.
STOP
The display shows:
COMMUNICATION STOP?
1:YES 2:NO
Press
to stop the transmission. The Communication Journal will not print out regardless of the printout mode
1
setting of the Communication Journal.
2. The second Telephone Line (L-2) is not available for Off-Hook Dialling.
56
BASIC OPERATIONS
Sending Documents
On-Hook Dialling
For On-Hook Dialling, follow the steps below.
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
ENTER STATION(S)
THEN PRESS START 00%
1a
Place original(s) face up on the ADF.
or
1b
Place a book or an original face down on the Platen
Glass.
* MONITOR *
❚
2
You will hear dial tone through the monitor speaker.
Dial the telephone number from the keypad.
* DIALLING *
5551234
❚
3
4
Ex:
5 5 5 1 2 3 4
When you hear a beep,
ON LINE * XMT *
(see Note 1) (see Note 2)
NOTE
1. If you need a special access number to get an outside line, dial it first then press
to enter a pause
PAUSE
(represented by a "-") before dialling the full number.
Ex: 9 PAUSE 5551234
2. The second Telephone Line (L-2) is not available for On-Hook Dialling.
57
BASIC OPERATIONS
Sending Documents
Transmission Reservation
You can do the following while sending a document from memory or receiving a document.
• Reserve the next transmission into memory for up to 70 different files.
• Reserve a priority transmission.
Memory Transmission Reservation (Multi-tasking)
If your machine is on-line busy transmitting from memory, receiving or printing received documents, you can
reserve a transmission by the following procedure.
Your machine is on-line, the ON LINE lamp is blinking or
printing received documents.
ON LINE * MEM.XMT *
ID:(Identification)
1
ON LINE * RCV *
ID:(Identification)
ON LINE
PC MODE
* PRINTING *
MEMORY RCV’D DOC
ENTER STATION(S)
THEN PRESS START 00%
2a
Place original(s) face up on the ADF.
or
2b
Place a book or an original face down on the Platen
Glass.
3
Make sure that the MEMORY lamp is on.
If not, press MEM XMT to set “On”.
Continued on the next page...
58
BASIC OPERATIONS
Sending Documents
Dial by any combination of the following methods:
• One-Touch Dialling
4
• Abbreviated Dialling
• Manual Number Dialling, press
entered
after each station is
after each station is
SET
SET
(Up to 70 stations)
• Directory Search Dialling, press
entered
<01>(Station name)
5551234
Ex:
* STORE *
NO.005
PAGES=001 01%
5
* STORE * COMPLETED
TOTAL PAGES=005 25%
Your machine will store the document(s) into memory.
(see Note 1) (see Note 2)
NOTE
2. If the same station has been reserved with different files, the files will be executed in a single transmission (Batch
Transmission). (See page 69)
59
BASIC OPERATIONS
Sending Documents
Direct Transmission Reservation (Priority Transmission Reservation)
If you are in a rush to send an urgent document, however there are many files in the memory, use Direct
Transmission Reservation to send the urgent document. The urgent document will be sent immediately after
the current communication is finished.
Note that you cannot send documents to multiple stations.
To reserve your machine for sending urgent documents
Your machine is on-line, the ON LINE lamp is blinking or
printing received documents.
ON LINE * MEM.XMT *
ID:(Identification)
1
ON LINE * RCV *
ID:(Identification)
ON LINE * PC MODE *
* PRINTING *
MEMORY RCV’D DOC
ENTER STATION(S)
THEN PRESS START 00%
2a
Place original(s) face up on the ADF.
or
2b
Place a book or an original face down on the Platen
Glass.
ENTER STATION
THEN PRESS START 00%
3
Make sure that the lamp goes off.
Continued on the next page...
60
BASIC OPERATIONS
Sending Documents
Dial by using any one of the following methods:
• One-Touch Dialling
4
• Abbreviated Dialling
• Manual Number Dialling and press
START
START
<01>(Station name)
5551234
• Directory Search Dialling and press
Ex:
DIRECT XMT RESERVED
<01>(Station name)
You can reserve sending an urgent document to a single
station only.
A message “DIRECT XMT RESERVED” will be shown on
the display.
To cancel the direct transmission reservation
Make sure the document is on the ADF.
DIRECT XMT RESERVED
<01>(Station name)
1
CANCEL XMT RESERVE?
1:YES 2:NO
2
3
and then remove the document from ADF.
61
BASIC OPERATIONS
Sending Documents
Redialling
Automatic Redialling
If a busy line is detected, the machine will redial the number up
to 5 times at 3 minutes interval. However, if a busy line is not
detected, the machine will redial only one time. During that time,
a message will appear as shown to the right.
WAIT TO DIAL NO.001
(Telephone number)
A file number is shown in the upper right hand corner of the
display if it is a memory transmission file.
Manual Redialling
You can also redial the last dialed number manually by pressing
key.
REDIAL
To redial the last dialed number through memory
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
ENTER STATION(S)
THEN PRESS START 00%
1
Set document(s) face down.
Make sure that the MEMORY lamp is on.
TEL. NO.
5551234
2
3
* STORE *
NO.002
PAGES=001 01%
* DIALLING * NO.002
5551234
The document is stored into memory with a file number.
Then dials the last dialed number.
(see Note 1)
NOTE
1. While the unit is displaying "WAIT TO DIAL", you can press
to start redialling immediately.
REDIAL
62
BASIC OPERATIONS
Sending Documents
To redial the last dialed number through the ADF
ENTER STATION(S)
THEN PRESS START 00%
1
Set document(s) face down.
ENTER STATION
THEN PRESS START 00%
Make sure that the lamp goes off.
2
TEL NO.
5551234
3
* DIALLING *
5551234
Your machine starts to dial the last dialed number.
(see Note 1)
NOTE
1. While the unit is displaying "WAIT TO DIAL", you can press
to start redialling immediately.
REDIAL
63
BASIC OPERATIONS
Receiving Documents
Your machine is provided with both automatic and manual reception modes. The selection of either reception
mode is made with Fax Parameter No. 017 (RECEIVE MODE).
Automatic Reception
Your machine will receive documents automatically if the Fax Parameter No. 017 (RECEIVE MODE) is set to
Manual Reception
You may wish to receive documents manually if you use the telephone line in your office primarily as a
personal telephone and occasionally for your facsimile machine.
page 29) and the following message will be shown on the display.
NOV-12-2000 15:00
MANUAL RCV 00%
To receive documents manually
When the telephone rings, lift the handset. (See Note 1)
If you hear a beep, the sound tells you that someone
wants to send a document.
* PHONE OFF HOOK *
00%
1
2
3
Remove any documents from the ADF.
ON LINE * RCV *
Your machine starts receiving the document.
Hang up the telephone.
4
(see Note 1)
(see Note 2)
NOTE
1. Your machine requires an external telephone connected to the TEL jack on the left rear cover of the machine.
2. If you receive a document with Super Fine resolution (406 pels/inch x 391 lines/inch), it might be divided into
multiple pages with no reduction.
64
BASIC OPERATIONS
Receiving Documents
Print Reduction
This machine can use Letter, Legal, Ledger, A3 or A4 size plain paper for recording. Sometimes, oversized
documents sent to you by the other parties cannot be printed within a single page. When this occurs, the
document will be divided into separate pages.
This machine is equipped with a Print Reduction function to solve this problem. You may select the most
appropriate setting from the selections described below.
• 1.Automatic Reduction
Each page of a received document is first stored in memory. Based on the document length, your machine will
automatically calculate the suitable reduction ratio (70% to 100%) to print the entire document on a single
page. If the received document is extremely long (over 39% longer than the recording paper), the document
will be divided into separate pages and print without reduction.
• 2. Fixed Reduction
You can pre-determine the reduction ratio from 70% to 100% in 1% steps. The document(s) you receive will
be reduced to the fixed ratio regardless of size.
Selecting the Print Reduction Mode
1. To set Automatic Reduction mode.
(1) No. 24 Print Reduction set to “Auto”.
2. To set Fixed Reduction mode.
(1) No. 24 Print Reduction set to “Fixed”.
(2) No. 25 Reduction Ratio set to any number between 70% through 100%. (See Note 1)
EX: A4 to A4 - 96%
A4 to Letter - 90%
Letter to Letter - 96%
Legal to Letter - 75%
(see Note 1)
NOTE
1. If the sending side is set to print the header on the outside of the copy area, more reduction ratio will be required.
65
BASIC OPERATIONS
Receiving Documents
Receiving Oversize Documents
If the received document is extremely long (over 39% longer than the recording paper), the document will be
divided into separate pages. When printing on separate pages, the bottom 13 mm of first page will be
overlapped on top of the next page.
(see Note 1)
Transmitted Document
Received Document
Overlap print.
13 mm
The receiving document is divided
into two sheets with overlap printing.
NOTE
1. If the reduction method is set to the Automatic Reduction mode, the document is printed out with no reduction
when printing out separate pages. If the reduction method is set to Fixed Reduction mode, the document is
printed by the ratio you set in Fax Parameter No. 025.
66
BASIC OPERATIONS
Receiving Documents
Substitute Memory Reception
If the recording paper runs out or jams or if the toner runs out during reception, the machine automatically
starts receiving documents into its image data memory. Stored documents are printed automatically after
replacing the recording paper or the toner cartridge. (See Note 1 and 2)
When the machine finishes the memory reception and
there is no recording paper or toner, an Information Code
appears on the display.
ADD PAPER
1
OUT OF TONER
REPLACE CARTRIDGE
Install the recording paper or replace the toner cartridge.
* PRINTING *
MEMORY RCV’D DOC
2
The machine will automatically start printing the
document stored in the memory.
(see Note 1) (see Note 2)
NOTE
1. If the memory overflows, the machine will stop receiving and release the communication line. The document(s)
stored in memory up to that moment will be printed.
2. If you wish to turn off the substitute reception function, change the setting of Fax Parameter No.022 to “Invalid”.
67
BASIC OPERATIONS
This page is intentionally left blank.
68
Advanced Features
Batch Transmission
To reduce transmission time and cost, this feature allows your machine to accumulate different documents for the
same destination(s) to be transmitted in a single phone call.
Real-Time Batch Transmission
During memory transmission, your machine searches its memory for reserved files (up to 5 files) to transmit to
the same destination, automatically batching and transmitting them in a single phone call.
The following is an example of Real-time Batch Transmission. (See Note 1)
Delayed Batch Transmission
Assign a time for batch transmission to a Program Key in advance. All transmission(s) using the Program Key
are batched and transmitted at the reserved time.
The following is an example of Delayed Batch Transmission.
(see Note 1)
NOTE
1. The machine can not Batch to a file(s) that is/are Waiting to Redial or is currently being sent, but it will Batch to
files that are pending to dial.
69
ADVANCED FEATURES
Timer Controlled Communications
You can send a document to one or multiple stations at any preset time within the next 24 hours. Up to 50 built-in
timers can be set for deferred transmission and deferred polling.
Deferred Transmission (see Note 1) (see Note 2) (see Note 3)
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
ENTER STATION(S)
THEN PRESS START 00%
1a
Place original(s) face up on the ADF.
or
1b
Place a book or an original face down on the Platen
Glass.
DEFERRED COMM. (1-3)
ENTER NO. OR ∨ ∧
2
DEFERRED XMT
START TIME
❚
:
3
Enter the start time from the keypad.
(Use a 4-digit, 24-hour clock)
4
ENTER STATION(S)
THEN PRESS START
Ex:
(11:30 p.m.) and
3 3 0
2
70
ADVANCED FEATURES
Timer Controlled Communications
Dial by any combination of the following methods:
• One-Touch Dialling
5
• Abbreviated Dialling
• Manual Number Dialling, press
entered
after each station is
SET
SET
(Up to 70 stations)
• Directory Search Dialling, press
entered
after each station is
<01>(Station name)
5551234
Ex:
* STORE *
NO.002
PAGES=001 05%
6
* STORE * COMPLETED
TOTAL PAGES=005 30%
to store documents into the memory.
Deferred Polling
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
DEFERRED COMM. (1-3)
ENTER NO. OR ∨ ∧
1
DEFERRED POLLING
START TIME
❚
:
2
Continued on the next page...
NOTE
1. If you enter a wrong number in Step 4, press
then re-enter the right number.
CLEAR
3. When you reserve a deferred transmission without storing document into memory, the following message will be
shown on the display after pressing
in the last step.
START
DEF DIRECT XMT RSV’D
<01>(Station name)
71
ADVANCED FEATURES
Timer Controlled Communications
Enter the start time from the keypad.
(Use a 4-digit, 24-hour clock)
3
DEFERRED POLLING
PASSWORD=❚❚❚❚
Ex:
(3:30 a.m.) and
0 3 3 0
Enter a 4-digit polling password.
Ex: and
SET
ENTER STATION(S)
THEN PRESS START
4
5
9 8 7 6
SET
Dial by any combination of the following methods:
• One-Touch Dialling
• Abbreviated Dialling
• Manual Number Dialling, press
entered
(Up to 70 stations)
after each station is
after each station is
SET
SET
• Directory Search Dialling, press
entered
<01>(Station name)
5551234
Ex:
* STORE *
NO.001
6
(see Note 1) (see Note 2)
NOTE
1. If you enter a wrong number in Step 3, press
, then re-enter the right number.
CLEAR
72
ADVANCED FEATURES
Polling
Polling means calling other station(s) to retrieve a document. The other station must know in advance that you will
call and must have a document set on the ADF or stored in the memory. You may need to set a polling password,
shared by the other station, to ensure security.
Setting the Polling Password
If the polling password does not match with the polled station, your polling request will be refused
automatically.
To set the polling password, follow the steps below.
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
SET MODE
(1-4)
ENTER NO. OR ∨ ∧
1
FAX PARAMETER(1-99)
NO.=
❚
2
3
26 POLLING PASSWORD
❚❚❚❚
Enter a 4-digit polling password.
26 POLLING PASSWORD
1234
4
Ex:
1 2 3 4
5
(see Note 1) (see Note 2)
NOTE
1. Polling might not function with all fax machines. We suggest you attempt a trial polling before you actually poll
important documents.
2. If a password is not set in the polled station, you may poll the other station even though your machine has a
password.
73
ADVANCED FEATURES
Polling
Preparing to be Polled
In order to let other stations poll your machine, you must prepare your machine with a document stored in
memory. Be sure to set the polling password before storing the document into memory. After being polled,
the documents stored in the memory will be erased automatically. To retain the documents in memory so that
they can be polled repeatedly change Fax Parameter No. 027 (POLLED FILE SAVE) to "Valid".
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
ENTER STATION(S)
THEN PRESS START 00%
1a
Place original(s) face up on the ADF.
or
1b
Place a book or an original face down on the Platen
Glass.
POLLING
NO.=❚
1:POLLING 2:POLLED
2
3
POLLED
PASSWORD=1234
Enter a 4-digit polling password. (See Note 3)
4
POLLED
PASSWORD=4321
Ex:
4 3 2
1
* STORE *
NO.015
PAGES=001 01%
5
* STORE * COMPLETED
TOTAL PAGES=005 24%
The document(s) will be stored into memory.
(see Note 1) (see Note 2) (see Note 3)
NOTE
1. You can still send or receive documents even when set to be polled.
2. Only 1 polled file can be stored in memory. If you need to add document(s) into the same polled file, see page 91.
3. If you have set the polling password in Fax Parameter No. 026, the password will appear on the display.
You can still change the password temporarily by overwriting it with a new one.
74
ADVANCED FEATURES
Polling
To Poll Documents from Another Station
The following procedure lets you poll a document from one or multiple stations. Be sure to set the polling
POLLING
NO.=❚
1:POLLING 2:POLLED
1
2
3
4
POLLING
PASSWORD=1234
Enter a 4-digit polling password. (See Note 2)
Ex:
POLLING
PASSWORD=1111
1 1 1 1
ENTER STATION(S)
THEN PRESS START
Dial by any combination of the following methods:
• One-Touch Dialling
5
• Abbreviated Dialling
• Manual Number Dialling, press
entered
after each station is
after each station is
SET
SET
(Up to 70 stations)
• Directory Search Dialling, press
entered
<01>(Station name)
5551234
Ex:
* STORE *
NO.001
6
(see Note 1) (see Note 2)
NOTE
1. You can review the entered stations in step 5 by pressing
station or group as needed.
or
key, press
to erase the displayed
CLEAR
2. If you have set the polling password in Fax Parameter No. 026, the password will appear on the display.
You can still change the password temporarily by overwriting it with a new one.
75
ADVANCED FEATURES
Program Keys
Your fax machine has special Program Keys. These keys are useful if you frequently need to send or poll the
same group of stations. You can use these keys to store a One-Touch group key, a sequence of stations to be
polled, a deferred transmission or polling sequence or an additional One-Touch key.
Setting for Group Dialling
To set a Program Key for Group Dialling
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
PROGRAM
(1-4)
ENTER NO. OR ∨ ∧
1
PROGRAM[P ]
PRESS PROGRAM KEY
2
PROGRAM[P1]
ENTER NAME
NAME
Ex:
3
Enter the station name (up to 15 characters) by using the
4
ENTER STATION(S)
THEN PRESS START
Ex: PROG.A and
SET
Enter the station numbers by using One-Touch Key or
5
6
and 3-digit code.
ABBR
<01>(Station name)
5551234
Ex:
and
[010](Station name)
5553456
You may use the
station(s) before going to next step. If you find an error,
press to erase the displayed station.
or
keys to review the entered
CLEAR
PROGRAM[P ]
PRESS PROGRAM KEY
You can now set other Program Keys by repeating the
procedures from Step 3, or return to standby by pressing
.
STOP
76
ADVANCED FEATURES
Program Keys
Setting for Deferred Transmission
To set a Program Key for deferred transmission
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
PROGRAM
(1-4)
ENTER NO. OR ∨ ∧
1
PROGRAM[P ]
PRESS PROGRAM KEY
2
PROGRAM[P1]
ENTER NAME
NAME
Ex:
3
Enter the station name (up to 15 characters) by using the
4
PROGRAM[P1]
PRESS FUNCTION KEY
Ex: PROG.A and
SET
DEFERRED XMT
START TIME
❚
:
5
6
Enter the starting time using 4 digits.
Ex: (11:30 p.m.) and
SET
ENTER STATION(S)
THEN PRESS START
2
3 3 0
Continued on the next page...
77
ADVANCED FEATURES
Program Keys
Enter the stations by any combination of the following
methods:
• One-Touch Dialling
7
• Abbreviated Dialling
• Directory Search Dialling, press
entered
after each station is
SET
<01>(Station name)
5551234
Ex:
PROGRAM[P ]
PRESS PROGRAM KEY
8
You can now set other Program Keys by repeating the
procedures from Step 3, or return to standby by pressing
.
STOP
78
ADVANCED FEATURES
Program Keys
Setting for Deferred Polling
To set a program Key for deferred polling
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
PROGRAM
(1-4)
ENTER NO. OR ∨ ∧
1
PROGRAM[P ]
PRESS PROGRAM KEY
2
PROGRAM[P1] NAME
ENTER NAME
Ex:
3
Enter the station name (up to 15 characters) by using the
4
PROGRAM[P1]
PRESS FUNCTION KEY
Ex: PROG.A and
SET
DEFERRED POLLING
5
6
START TIME
❚:
Enter the starting time.
Ex: (10:00 p.m.) and
DEFERRED POLLING
PASSWORD=❚❚❚❚
2
2
0 0
SET
Enter a 4-digit polling password.
Ex: and
The polling password appears if it has been previously
set.
7
ENTER STATION(S)
THEN PRESS START
1 1 1 1
SET
Continued on the next page...
79
ADVANCED FEATURES
Program Keys
Enter the station(s) by any combination of the following
methods:
• One-Touch Dialling
8
• Abbreviated Dialling
• Directory Search Dialling, press
entered
after each station is
SET
<01>(Station name)
5551234
Ex:
PROGRAM[P ]
PRESS PROGRAM KEY
9
You can now set other Program Keys by repeating the
procedures from Step 3, or return to standby by pressing
.
STOP
80
ADVANCED FEATURES
Program Keys
Setting for Normal Polling
To set a program Key for normal polling
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
PROGRAM
(1-4)
ENTER NO. OR ∨ ∧
1
PROGRAM[P ]
PRESS PROGRAM KEY
2
PROGRAM[P1]
ENTER NAME
NAME
Ex:
3
Enter the station name (up to 15 characters) by using the
4
PROGRAM[P1]
PRESS FUNCTION KEY
Ex: PROG.A and
SET
POLLING
PASSWORD=❚❚❚❚
5
6
Enter a 4-digit polling password.
Ex: and
ENTER STATION(S)
THEN PRESS START
1 1 1 1
SET
The polling password appears if it has been previously
set.
Continued on the next page...
81
ADVANCED FEATURES
Program Keys
Enter the station(s) by any combination of the following
methods:
<01>(Station name)
5551234
7
8
• One-Touch Dialling
• Abbreviated Dialling
• Directory Search Dialling, press
entered
after each station is
SET
Ex:
PROGRAM[P ]
PRESS PROGRAM KEY
You can now set other Program Keys by repeating the
procedures from Step 3, or return to standby by pressing
.
STOP
82
ADVANCED FEATURES
Program Keys
Setting for One-Touch Key
To set a program key for one-touch key
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
PROGRAM
(1-4)
ENTER NO. OR ∨ ∧
1
PROGRAM[P ]
PRESS PROGRAM KEY
2
PROGRAM[P1]
ENTER NAME
NAME
Ex:
3
Enter the station name (up to 15 characters) by using the
4
5
6
Ex: PROG.A and
SET
[P1] PROG.A
ENTER TEL. NO.
Enter a telephone number (up to 36 digits including
pauses and spaces).
Ex:
[P1] PROG.A
9 PAUSE 5 5 5 SPACE 1 2 3 4
9-555 1234
❚
PROGRAM[P ]
PRESS PROGRAM KEY
You can now set other Program Keys by repeating the
procedures from Step 3, or return to standby by pressing
.
STOP
83
ADVANCED FEATURES
Program Keys
Changing or Erasing the Program Key Settings
To change the settings in a Program Key, follow the procedure on setting a Program Key on pages 76 to 83.
• Start time or station(s) for deferred transmission
• Station(s) for normal polling
• Start time or station(s) for deferred polling
• Station(s) for group dialling
• Telephone number and station name for One-Touch key
To erase the settings in a program key
PROGRAM
(1-4)
ENTER NO. OR ∨ ∧
1
2
3
PROGRAM[P ]
PRESS PROGRAM KEY
Press the Program key you want to erase.
PROGRAM[P1]
DELETE? 1:YES 2:NO.
Ex:
* DELETING *
PROGRAM[P1]
4
5
You can now erase other Program Keys by repeating the
procedures from Step 3, or return to standby by pressing
PROGRAM[P ]
PRESS PROGRAM KEY
.
STOP
84
ADVANCED FEATURES
Edit File Mode
Your machine has a document image memory which enables you to reserve memory transmission, memory
deferred transmission, memory polling and so on.
After reserving the communications in memory, you may need to change the settings of the communication(s)
while it is still in memory. This section describes how to use the file editing features.
Printing a File List
The contents of the communication settings may have to be modified or deleted. To verify the contents, follow
the steps below to print a file list.
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
EDIT FILE MODE (1-6)
ENTER NO. OR ∨ ∧
1
1:FILE LIST?
PRESS SET TO SELECT
2
FILE LIST
1:PRINT 2:VIEW
3
4
* PRINTING *
FILE LIST
Sample File List
*************** -FILE LIST- *********************** DATE 12-NOV-2000 ***** TIME 15:00 *********
(1)
(2)
(3)
(4)
(5)
(6)
FILE COMM. TYPE
No.
CREATED TIME START TIME PAGES DESTINATION(S)
001
002
DEFERRED XMT
MEM. DEF. XMT
12-NOV 13:20 20:30
12-NOV 13:20 22:30
[001]
003
[011] [012] [013] [016] [017]
-PANASONIC
- ***** -
-
************************************ -HEAD OFFICE
201 555 1212- *********
Explanation of Contents
(1) File number
: If the file is now being executed, a "*" is indicated on the left of the file number.
(2) Communication type
(3) Stored date/time
(4) Executing time
:
: Date/time that these files were stored.
: If the file is a Timer Controlled Communication, the start time is printed in this
column.
If the file is an incomplete file, "INCOMP" is printed in this column.
(5) Number of stored page(s)
(6) Destination
:
: ABBR. No./One-Touch No./Manual Dialling No.
85
ADVANCED FEATURES
Edit File Mode
Viewing the Contents of a File List
To view the contents of a file list on the display without printing it, follow the steps below.
EDIT FILE MODE (1-6)
ENTER NO. OR ∨ ∧
1
2
1:FILE LIST?
PRESS SET TO SELECT
FILE LIST
1:PRINT 2:VIEW
3
4
USE THE ∨ ∧ KEYS TO
SCROLL EACH FILE
5
or
repeatedly until the display shows a file you want to edit.
Sample display
Type of File
Status
XMT:
POLL:
Transmission
Polling
Polled
nn:nn:
IN PRG: In progress
REDIAL: Waiting to redial
INCOMP: Incomplete file
Start time
POLLED:
RCV TO MEM: Receive to Memory
CONF. MAIL: Conf. RCV / Conf. Polled
PC JOB:
FILE XMT:
JOURNAL:
PC Interface Job (Option)
File Transmission
Journal / Report
001 XMT 10:00 P010
<01>(Station name)
File Number
Entered station
Number of pages
6
86
ADVANCED FEATURES
Edit File Mode
Changing the Start Time or the Station of a File
To change the start time and/or stations in a communication file, follow the steps below.
EDIT FILE MODE (1-6)
ENTER NO. OR ∨ ∧
1
2
3
ENTER FILE NO.OR ∨ ∧
FILE NO.=❚❚❚
Enter the file number or use
that you want to change.
or
to select the file
ENTER FILE NO.OR ∨ ∧
FILE NO.=001
Ex:
0 0 1
DEFERRED XMT
START TIME
22:30
06:00
4
5
(See Note 2)
Enter a new start time.
DEFERRED XMT
START TIME
Ex:
(6:00 a.m.)
0 6 0 0
(If you do not have to change the time, skip to step 6.)
TEL. NO.
5551234
6
Continued on the next page...
87
ADVANCED FEATURES
Edit File Mode
To delete the station(s), press
or
key until the
ENTER STATION(S)
THEN PRESS START
7
station you want to delete appears. Then press
.
CLEAR
or
Enter the station(s) you want to add.
1 STN(S) ARE SET
ADD MORE OR START
Ex:
8
(see Note 1) (see Note 2) (see Note 3)
NOTE
1. Your machine cannot change the start time and/or stations in the file while it is being sent or waiting to redial.
2. If the file is not a Deferred Communication File, the following message is shown on the display.
SET DEFERRED COMM.?
1:YES 2:NO
Press
to change the type of the file for deferred communication file.
1
3. If you edit the file that is saved as an incomplete file, after pressing
you whether to execute the file immediately.
The display shows:
in step 8, your machine will prompt
START
RETRY INCOMP. FILE?
1:YES 2:NO
Press
to execute the file immediately.
1
88
ADVANCED FEATURES
Edit File Mode
Deleting a File
To delete the file in memory, follow the steps below.
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
EDIT FILE MODE (1-6)
ENTER NO. OR ∨ ∧
1
ENTER FILE NO.OR ∨ ∧
FILE NO.=❚❚❚
2
Enter the file number or use
that you want to change.
or
to select the file
ENTER FILE NO.OR ∨ ∧
3
FILE NO.=001
Ex:
(See Note 2)
0 0 1
DELETE FILE NO.001?
1:YES 2:NO
4
5
* DELETING *
FILE NO.=001
ENTER FILE NO.OR ∨ ∧
FILE NO.=❚❚❚
Enter the next file number you want to delete or press
to return to standby.
STOP
(see Note 1)
(see Note 2)
NOTE
1. Your machine cannot delete the file while it is being sent.
2. Enter as the file number and press
to delete all files (except the file in progress).
SET
The following message is shown on the display.
DELETE ALL FILES?
1:YES 2:NO
Press
to delete all files.
1
89
ADVANCED FEATURES
Edit File Mode
Printing a File
To print the contents of the communication file, follow the steps below.
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
EDIT FILE MODE (1-6)
ENTER NO. OR ∨ ∧
1
ENTER FILE NO.OR ∨ ∧
FILE NO.=❚❚❚
2
Enter the file number or use
that you want to change.
or
to select the file
3
ENTER FILE NO.OR ∨ ∧
FILE NO.=001
Ex:
(See Note 2)
0 0 1
4
* PRINTING *
PAGE=001/003
Your machine will print the file. The document(s) will
remain in memory even after printing the file.
(see Note 1)
NOTE
1. Your machine cannot print the file while it is being sent.
90
ADVANCED FEATURES
Edit File Mode
Adding Documents into a File
To add documents into the file, follow the steps bellow.
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
ENTER STATION(S)
THEN PRESS START 00%
1a
Place original(s) face up on the ADF.
or
1b
Place a book or an original face down on the Platen
Glass.
EDIT FILE MODE (1-6)
ENTER NO. OR ∨ ∧
2
3
ENTER FILE NO.OR ∨ ∧
FILE NO.=❚❚❚
Enter the file number or use
that you want to add.
or
to select the file
ENTER FILE NO.OR ∨ ∧
FILE NO.=001
Ex:
0 0 1
4
* STORE *
NO.001
PAGES=001 10%
Your machine will start storing the document(s) into a file.
(see Note 1)
NOTE
1. Your machine cannot add the document into the file while it is being sent or waiting to redial.
91
ADVANCED FEATURES
Edit File Mode
Retry an Incomplete File
If a memory communication has been unsuccessful due to a busy line or no answer, the document you stored
is automatically erased from memory after the last redial.
If you need to retain the document even if the communication failed, change the setting of Fax Parameter No.
Then, follow the steps below.
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
EDIT FILE MODE (1-6)
ENTER NO. OR ∨ ∧
1
ENTER FILE NO.OR ∨ ∧
FILE NO.=❚❚❚
2
Enter the file number or use
want to change.
or
to select the file that you
3
4
ENTER FILE NO.OR ∨ ∧
Ex:
0 0 1
FILE NO.=001
* STORE *
NO.001
Your machine will retry the file and start dialling immediately.
* DIALLING * NO.001
PANASONIC
(see Note 1) (see Note 2)
NOTE
2. If you set Fax Parameter No.031 to Valid, all incomplete files will remain in the memory. To avoid memory
overflow, please check the memory content frequently. We recommend that optional flash memory card is
installed when this function is used. See the Operating Instructions (For Copier).
92
ADVANCED FEATURES
Receive To Memory
This feature is used to secure all received documents by storing them into the memory. To print the documents
from memory, the authorized operator must enter the correct password.
Setting the RCV To Memory Password
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
SET MODE
(1-4)
ENTER NO. OR ∨ ∧
1
FAX PARAMETER (1-99)
NO.=
❚
2
3
37 RCV TO MEMORY
❚❚❚❚
Enter a 4-digit RCV to Memory Password.
4
37 RCV TO MEMORY
1234
Ex:
1 2 3 4
5
93
ADVANCED FEATURES
Receive To Memory
Setting RCV To Memory
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
SELECT MODE
(1-5)
ENTER NO. OR ∨ ∧
1
2
3
RCV TO MEMORY=OFF
1:OFF 2:ON 3:PRINT
RCV TO MEMORY=ON
1:OFF 2:ON 3:PRINT
12-NOV-2000 15:00
< RCV TO MEMORY >
4
(see Note 1) (see Note 2)
NOTE
1. When the memory overflows, the machine will stop receiving and release the line. The machine will not answer
the next incoming call until there is space available in the memory.
2. We recommend that optional flash memory card is installed when this function is used. See the Operating
Instructions (For Copier).
94
ADVANCED FEATURES
Receive To Memory
Printing Documents
After receiving a document with the Receive To Memory feature, the following message will appear on the
display.
MESSAGE IN MEMORY
< RCV TO MEMORY >
To print the documents, follow the steps below.
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
SELECT MODE
(1-5)
ENTER NO. OR ∨ ∧
1
RCV TO MEMORY=ON
1:OFF 2:ON 3:PRINT
2
3
RCV TO MEMORY=PRINT
1:OFF 2:ON 3:PRINT
INPUT PASSWORD
❚❚❚❚
4
5
Enter the password to print the documents.
(See Note 1)
INPUT PASSWORD
1234
Ex:
1 2 3 4
* PRINTING *
MEMORY RCV’D DOC
6
Machine will start to print the documents.
(see Note 1) (see Note 2)
NOTE
1. If the password has not been set, your machine will not prompt you to enter the password.
The documents will be printed immediately after pressing in step 4.
SET
2. Once the RCV TO MEMORY feature is set to "On", the password cannot be changed (Fax Parameter No. 037
will not be shown on the LCD display). If you wish to change the password, set RCV TO MEMORY feature to
95
ADVANCED FEATURES
Fax Cover Sheet
General Description
A Fax Cover Sheet can be automatically attached to your transmit document(s) that shows the recipient's
name, originator's name and the number of pages attached.
Transmitted as:
Received as:
Header P.01 Header P.02
Fax
Cover
Sheet
Page 1
Page 2
Page 1
Page 2
Total P.02
Using the Fax Cover Sheet
To attach a Fax Cover Sheet to a transmission, follow the procedure below.
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
ENTER STATION(S)
THEN PRESS START 00%
1a
Place original(s) face up on the ADF.
or
1b
Place a book or an original face down on the Platen
Glass.
SELECT MODE
(1-5)
ENTER NO. OR ∨ ∧
2
3
COVER SHEET=OFF
1:OFF 2:ON
96
ADVANCED FEATURES
Fax Cover Sheet
4
COVER SHEET=OFF
1:OFF 2:ON
or “OFF” (Cover Sheet is not attached)
or
or
for “ON” (Cover Sheet is attached)
COVER SHEET=ON
1:OFF 2:ON
ENTER STATION(S)
THEN PRESS START 00%
5
6
Dial by any combination of the following methods:
• One-Touch Dialling
• Abbreviated Dialling
• Manual Number Dialling, press
entered
(Up to 70 stations)
after each station is
SET
SET
• Directory Search Dialling, press
entered
after each station is
<01>(Station name)
5551234
Ex:
7
(see Note 1) (see Note 2) (see Note 3) (see Note 4)
NOTE
1. To change the preset Fax Cover Sheet Setting, change the setting of Fax Parameter No. 056, see page 30.
2. This function is available for memory or direct transmission modes.
3. The Fax Cover Sheet is not counted in the number of pages column of the journals.
4. When the Fax Cover Sheet setting is set to On, the Quick Memory XMT feature is disabled.
97
ADVANCED FEATURES
Fax Cover Sheet
Fax Cover Sheet Sample
***** FACSIMILE COVER SHEET *****
(1)
12-NOV-2000 15:00
(2)
Message To:
SALES DEPT.
(3)
Message From:
PANASONIC
201 555 1212
(4)
02
Page(s)
Following This Cover Page
Explanation of contents
(1) Starting time of communication.
(2) Recorded name in the One-Touch, ABBR. No. or dialed telephone number.
(3) Your LOGO (up to 25 characters) and ID Number. (Up to 20 digits)
(4) The number of pages to follow. This information is not shown when transmitting by Direct Transmission Mode.
98
ADVANCED FEATURES
Department Code
General Description
This operation requires the user to input a preset 4-digit Department Code before transmission. The Department
Name of the selected Department Code is printed on the Header of each page sent, Cover Sheet, COMM.
Journal and Individual Transmission Journal. When the Department Code is set, the Transaction Journal will be
sorted by the Department Code number (01 - 50) when it is printed.
If you wish to prevent unauthorized persons from setting, changing or erasing the Department Code settings, you
should set the Access Code to restrict these settings.
Setting the Department Code
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
SET MODE
(1-4)
ENTER NO. OR ∨ ∧
1
FAX PARAMETER (1-99)
NO.=
❚
2
3
4
5
77 DEPT. CODE
1:INVALID
77 DEPT. CODE
2:VALID
DEPT. CODE (01-50)
ENTER NO. OR ∨ ∧
Enter Department Code number.
INPUT DEPT. NAME
12
❚
6
Ex:
(01 to 50)
1 2
Continued on the next page...
99
ADVANCED FEATURES
Department Code
Enter your Department Name (max. 25 characters and
INPUT DEPT. NAME
12 PANASONIC SALES
❚
7
Ex:
P A N A S O N I C SPACE
(See Note 1)
S A L E S
INPUT DEPT. CODE
❚❚❚❚
8
9
Enter a 4-digit Department Code.
Ex:
INPUT DEPT. CODE
1234
1 2 3 4
INPUT DEPT. NAME
13
❚
10
To record another Department Code, repeat step 6 to 10.
To return to standby, press
.
STOP
(see Note 1)
(see Note 2)
NOTE
1. Use
name following the default LOGO.
2. When enabling the Dept. Code feature for the first time, it is important to Print the Journal by pressing
to copy the default LOGO which is set in the User Parameters. You can add the department
COPY
FUNCTION
,
,
,
and
in order to erase the previous journal contents.
6
1
SET
1
100
ADVANCED FEATURES
Department Code
Changing or Erasing the Department Code
If you have to change or erase any of the Department Codes, follow the steps below.
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
SET MODE
(1-4)
ENTER NO. OR ∨ ∧
1
FAX PARAMETER(1-99)
NO.=
❚
2
3
77 DEPT. CODE
2:VALID
DEPT. CODE (01-50)
ENTER NO. OR ∨ ∧
4
Enter the Department Code number you wish to change
INPUT DEPT. NAME
or erase.
12 PANASONIC SALES
5
Ex:
(01 to 50)
1 2
Continued on the next page...
101
ADVANCED FEATURES
Department Code
INPUT DEPT. NAME
12
❚
6
then enter a new LOGO. (See Note 1 and 2)
P A N A F A X
S A L E S
Ex:
SPACE
INPUT DEPT. NAME
12 PANAFAX SALES
❚
or just go to step 10 to erase the Department Code.
INPUT DEPT. CODE
1234
7
8
INPUT DEPT. CODE
❚❚❚❚
Then enter a new Department Code.
Ex:
5 6 7 8
INPUT DEPT. CODE
5678
INPUT DEPT. NAME
13
❚
9
To change or erase another Department Code, repeat
steps 6 to 10. To return to standby, press
.
STOP
102
ADVANCED FEATURES
Department Code
Sending a Document with Department Code
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
ENTER STATION(S)
THEN PRESS START 00%
1a
Place original(s) face up on the ADF.
or
1b
Place a book or an original face down on the Platen
Glass.
Dial by any combination of the following methods:
• One-Touch Dialling
• Abbreviated Dialling
2
• Manual Number Dialling, press
entered
after each station is
after each station is
SET
SET
(Up to 70 stations)
• Directory Search Dialling, press
entered
<01>(Station name)
5551234
Ex:
INPUT DEPT. CODE
❚❚❚❚
3
Enter a 4-digit Department Code.
INPUT DEPT. CODE
1234
4
5
Ex:
1 2 3 4
The document is sent with the header of the selected
Department Name. The selected Department Name is
printed on the COMM. Journal, Individual Transmission
Journal and Cover Sheet.
103
ADVANCED FEATURES
Department Code
Sending a Document with Department Code (Voice Mode Transmission)
ENTER STATION(S)
THEN PRESS START 00%
1a
1b
Place original(s) face up on the ADF.
or
Place a book or an original face down on the Platen
Glass.
INPUT DEPT. CODE
Lift the external telephone or press
.
MONITOR
❚❚❚❚
2
3
Ex: Press
MONITOR
Enter a 4-digit Department Code.
Ex:
INPUT DEPT. CODE
1234
1 2 3 4
* MONITOR *
❚
4
5
Dial the telephone number from the keypad.
Ex:
* DIALLING *
5551234
❚
5 5 5 1 2 3 4
When you hear a beep,
ON LINE * XMT *
6
The document is sent with the header of the selected
Department Name. The selected Department Name is
printed on the COMM. Journal, Individual Transmission
Journal and Cover Sheet.
104
ADVANCED FEATURES
Department Code
Printing a Department Code List
The Department Code List will be printed following the Fax Parameter List.
PRINT OUT
(1-7)
ENTER NO. OR ∨ ∧
1
* PRINTING *
FAX PARAMETER LIST
2
Sample Department Code List (Prints following the Fax Parameter List)
*************** -FAX PARAMETER LIST- ************** DATE 12-NOV-2000 ***** TIME 15:00 *** P.02
DEPARTMENT CODE LIST
(1)
(2)
(3)
NUMBER
DEPARTMENT NAME
DEPARTMENT CODE
01
02
03
Panafax Sales
Panafax Service
Panafax Accounting
0001
0002
0003
50
Panafax Engineering
0050
-PANASONIC
-
************************************ -HEAD OFFICE - ********* -
201 555 1212 - ********
Explanation of contents
(1) Department Code Number
(2) Department Name
: 01-50
: Up to 25 characters
: 4 digits
(3) Department Code
105
ADVANCED FEATURES
Department Code
Printing a Department Code Journal
When the Department Code is set, the Transaction Journal will be sorted by the Department Code number
when it is printed. All contents of the Journal will be erased automatically after being printed.
PRINT OUT
(1-7)
ENTER NO. OR ∨ ∧
1
2
JOURNAL
1:PRINT 2:VIEW
* PRINTING *
JOURNAL
3
Sample Department Code Journal / Originated Calls
*************** -JOURNAL- ************************* DATE 12-NOV-2000 ***** TIME 15:00 *** P.01
ORIGINATED CALLS
10-NOV TO 12-NOV (1)
(2)
(3)
TOTAL PAGES = 000038
TOTAL TIME = 00:23:56
(4)
(5)
01: Panafax Sales
--------------------------------
NO. COMM. PAGES
FILE DURATION X/R
IDENTIFICATION DATE
TIME
DIAGNOSTIC
01
21
OK
OK
005
00:05:13 XMT
¤ 5551234
FAX FORWARD
10-NOV 15:10
10-NOV 18:10
C0044903C0000
C0044903C0000
021/021 019 00:10:15 FWD
(6)
(7)
TOTAL TIME = 00:15:28
TOTAL PAGES = 000026
02: Panafax Service
--------------------------------
NO. COMM. PAGES
FILE DURATION X/R
IDENTIFICATION DATE
TIME
DIAGNOSTIC
19
30
OK
OK
001/001 017 00:00:13 XMT
011/011 045 00:08:15 XMT
¤ 5551234
SERVICE DEPT. 12-NOV 13:10
11-NOV 10:10
C0044903C0000
C0044903C0000
TOTAL PAGES = 000012
TOTAL TIME = 00:08:28
-PANASONIC
-
************************************ -HEAD OFFICE - ********* -
201 555 1212 - ********
Continued on the next page...
106
ADVANCED FEATURES
Department Code
Sample Department Code Journal / Received Calls
*************** -JOURNAL- ************************* DATE 12-NOV-2000 ***** TIME 15:00 *** P.02
RECEIVED CALLS
10-NOV TO 12-NOV (1)
(2)
(3)
TOTAL PAGES = 000011
TOTAL TIME = 00:13:41
NO. COMM. PAGES
FILE DURATION X/R
IDENTIFICATION
DATE
TIME
DIAGNOSTIC
55
56
OK
OK
005
00:05:13 RCV
4445678
111 222 333
10-NOV 12:10
10-NOV 19:15
C0044903C0000
C0044903C0000
005/005 020 00:08:15 PLD
70
OK
001
017 00:00:13 RCV
44567345
11-NOV 10:10
C0044903C0000
-
-PANASONIC
************************************ -HEAD OFFICE - ********* -
201 555 1212 - ********
Explanation of contents
(1) Period date of this journal
(2) Number of total pages transmitted/received for this machine.
(3) Total transmitted/received time for this machine.
(4) Department Code Number
: 01-50
(5) Department Name
(6) Number of total pages transmitted/received for this department.
(7) Total transmitted/received time for this department.
107
ADVANCED FEATURES
This page is intentionally left blank.
108
Network Features
Selective Reception
Your machine has a special feature, Selective Reception, which can prevent the receiving of unnecessary
documents (i.e. junk fax, direct mail, etc.).
Before receiving the document, the last 4 digits of the ID Number received from the sending machine will be
compared with the last 4 digits of the telephone number programmed in each One-Touch or Abbreviated station.
When a match is found, your machine will start receiving the document. If a match is not found, your machine will
cancel the reception and an Information Code 406 will be recorded on the Journal.
Setting the Selective Reception.
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
SET MODE
(1-4)
ENTER NO. OR ∨ ∧
1
FAX PARAMETER(1-99)
NO.=
❚
2
3
4
5
46 SELECT RCV
1:INVALID
46 SELECT RCV
2:VALID
(see Note 1)
(see Note 2)
NOTE
1. When the Selective Reception is set, your machine can receive only from those stations which are programmed
in the built-in auto-dialer.
2. If your ID number has not been set, your machine might not be able to receive from some models.
To set your ID number, see page 18.
109
NETWORK FEATURES
Password Communications
General Description
Password Communications, including Password Transmission and Password Reception will prevent your
machine from sending a fax to a wrong station or receiving a fax from an unauthorized stations. You can set
Password Transmission and Password Reception independently, or both together.
To use Password Transmission, you must set a 4-digit transmission password in advance. The password must
be shared with other compatible Panafax machine(s). If the transmission password in your machine does not
match the transmission password in the other compatible Panafax machine(s), the transmission will fail. You
can select password transmission by setting Function 8-4 (PASSWORD-XMT) to "ON" when you send a
document.
To use Password Reception, you must set a 4-digit receiving password in advance. The password must be
shared with the other compatible Panafax machine(s). If the password in your machine does not match the
receiving password in the other compatible Panafax machine(s), the reception will fail. Once you set password
reception and set the parameter to “ON”, it stays until you change the setting to “OFF”.
Compatibility with Other Machines
You can only use password transmission and reception with another Panafax compatible machine(s) listed
below.
Model
Special Settings
DF-1100
DP-2000
DP-2500
FP-D250F
FP-D350F
UF-160
UF-160M
UF-170
UF-260
UF-270
UF-270M
UF-280M
UF-300
UF-312
UF-322
UF-550
UF-560
UF-585
UF-595
UF-650
UF-733
UF-744
UF-745
UF-750
UF-750D
UF-755
UF-755e
UF-766
UF-770
UF-788
UF-880
UF-885
UF-895
UF-M500
Required.
Please refer to the individual User's Guide of each model.
110
NETWORK FEATURES
Password Communications
Setting Password Transmission
To set transmission password and parameter,
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
SET MODE
(1-4)
ENTER NO. OR ∨ ∧
1
FAX PARAMETER(1-99)
NO.=
❚
2
3
43 PASSWORD-XMT
❚❚❚❚
Enter a 4-digit Transmission Password.
4
43 PASSWORD-XMT
1:OFF
Ex:
and press SET
1 2 3 4
1234
1234
5
43 PASSWORD-XMT
1:OFF
for “OFF” (password is not checked)
or
or
for “ON” (password is checked)
43 PASSWORD-XMT
2:ON
1234
6
(see Note 1) (see Note 2):
NOTE
1. You can change the setting temporarily by using FUNCTION 8-4 (PASSWORD-XMT) for each transmission. See
2. To change the password, press
in step 4. Then re-enter a new one.
CLEAR
111
NETWORK FEATURES
Password Communications
Setting Password Reception
To set receiving password and parameter,
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
SET MODE
(1-4)
ENTER NO. OR ∨ ∧
1
FAX PARAMETER(1-99)
NO.=
❚
2
3
44 PASSWORD-RCV
❚❚❚❚
Enter a 4-digit Receiving Password.
4
44 PASSWORD-RCV
1:OFF
Ex:
and press SET
1 2 3 4
1234
1234
5
44 PASSWORD-RCV
1:OFF
for “OFF” (password is not checked)
or
or
for “ON” (password is checked)
44 PASSWORD-RCV
2:ON
1234
6
(see Note 1) (see Note 2)
NOTE
1. Once you set the parameter, you cannot select the parameter, “OFF” or “ON”, for each reception. It is always
“OFF” or “ON” until you change the setting.
2. To change the password, press
in step 4. Then re-enter a new one.
CLEAR
112
NETWORK FEATURES
Password Communications
Using Password Transmission
To use Password Transmission, you can select PASSWORD-XMT “OFF” or “ON” for each Transmission by
following the procedure below.
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
ENTER STATION(S)
THEN PRESS START 00%
1a
Place original(s) face up on the ADF.
or
1b
Place a book or an original face down on the Platen
Glass.
SELECT MODE
(1-5)
ENTER NO. OR ∨ ∧
2
3
PASSWD-XMT=OFF
1:OFF 2:ON
PASSWD-XMT=OFF
1:OFF 2:ON
4
for “OFF” (password is not checked)
or
or
PASSWD-XMT=ON
1:OFF 2:ON
for “ON” (password is checked)
ENTER STATION(S)
THEN PRESS START
5
113
NETWORK FEATURES
Password Communications
Continued on the next page...
Dial by any combination of the following methods:
• One-Touch Dialling
6
7
• Abbreviated Dialling
• Manual Number Dialling, press SET
entered
(Up to 70 stations)
after each station is
• Directory Search Dialling, press SET after each station is
entered
<01>(Station name)
5551234
Ex:
If your machine's Transmission Password coincides with
the other station's Transmission Password, your machine
starts sending the document.
When transmission is completed, PASSWORD-XMT
returns to standard setting (“OFF” or “ON”).
Using Password Reception
There is no additional operation required once you set the parameter by following the procedure on page 112.
The parameter, “OFF” or “ON”, cannot be selected for each reception. It is always “OFF” or “ON” until you
change the setting.
114
NETWORK FEATURES
Confidential Mailbox
Your machine is equipped with two Confidential Communication features which ensure that the Confidential
information you send is received only by the person with the correct confidential code.
Confidential Mailbox
The confidential mailbox feature can be used as a mailbox to communicate with other compatible models using
a 4-digit confidential code. The Confidential Mailbox feature receives document(s) with a confidential code into
memory. These documents can only be printed by the person who has the correct confidential code.
Panafax
Compatible
Model
Panafax
Compatible
Model
A
B
Send
with
Send
with
Conf.Code
1000
Conf.Code
2000
PanafaxCompatibleModel (Note 5)
MAILBOX
Document "A" and "B"
are stored into memory.
Panafax
Compatible
Model
B
Print out
with
Conf.Code
2000
(Note 5)
Polling
with
Conf.Code
1000
A
Figure 1 : Confidential Mailbox
Compatibility with Other Machines
Table 1 shows a list of compatible Panafax models which have the Confidential Mailbox feature. It also shows
whether or not special settings are required. (see Note 1) (see Note 2) (see Note 3) (see Note 4) (see Note 5)
Table 1 : Confidential Mailbox Requirement
Compatible Model
Special Settings
DF-1100 DP-2000 DP-2500 UF-280M UF-312 UF-322 UF-332
UF-333 UF-342 UF-344 UF-550
UF-733 UF-744 UF-745 UF-755
UF-788 UF-880 UF-885 UF-895
UF-560 UF585
UF-755e UF-766 UF-770
UF595
Not Required.
NOTE
1. If your machine receives two confidential faxes with same confidential code, both documents are stored together
in the same confidential mailbox.
2. Up to 20 Mailbox files can be stored in memory. So, you can receive the confidential fax using 20 different
confidential codes.
3. If the memory overflows, the machine will stop receiving and release the line.
4. We recommend that optional flash memory card be installed when this function is used. See page 150 on Image
Memory Capacity.
5. If confidential faxes were received in the mailbox of UF-733, you cannot poll those documents. The UF-733 is
designed to print the received confidential document locally only.
115
NETWORK FEATURES
Confidential Mailbox
Sending a Confidential Document to a Remote Station's Mailbox
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
ENTER STATION(S)
THEN PRESS START 00%
1a
Place original(s) face up on the ADF.
or
1b
Place a book or an original face down on the Platen
Glass.
CONF. COMM.
(1-5)
ENTER NO. OR ∨ ∧
2
3
CONFIDENTIAL XMT
CONF.CODE=❚❚❚❚
Enter a 4-digit Confidential Code.
4
Ex:
CONFIDENTIAL XMT
CONF.CODE=2233
2 2 3 3
ENTER STATION
THEN PRESS START
5
6
Dial by any one of the following methods:
• One-Touch Dialling
• Abbreviated Dialling
• Manual Number Dialling
• Directory Search Dialling
<01>(Station name)
5551234
Ex:
Continued on the next page...
116
NETWORK FEATURES
Confidential Mailbox
7
If necessary, inform the receiving person and tell them the
Confidential Code.
117
NETWORK FEATURES
Confidential Mailbox
Polling a Confidential Document from a Remote Station's Mailbox
After you have been informed that someone has transmitted a confidential document to a remote station's
mailbox, you can poll the confidential document from the remote station by following the procedure below.
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
CONF. COMM.
(1-5)
ENTER NO. OR ∨ ∧
1
CONFIDENTIAL POLL
CONF.CODE=❚❚❚❚
2
Enter a 4-digit Confidential Code.
3
CONFIDENTIAL POLL
CONF.CODE=2233
Ex:
2 2 3 3
ENTER STATION
THEN PRESS START
4
5
Dial by any one of the following methods:
• One-Touch Dialling
• Abbreviated Dialling
• Manual Number Dialling
• Directory Search Dialling
<01>(Station name)
5551234
Ex:
6
(see Note 1)
NOTE
1. The confidential file will be erased automatically at the center station after being polled.
118
NETWORK FEATURES
Confidential Mailbox
Receiving a Confidential Document to Your Machine's Mailbox
No special setting is required, your machine comes with this feature ready to use. Your machine receives a
confidential fax the same way it receives a normal fax message. When receiving the confidential fax, the
display shows the following message (CONF. RCV REPORT) and prints out the Confidential Receive Report.
MESSAGE IN MAIL BOX
Sample CONF. RCV Report
*********************-CONF. RCV REPORT- ***********DATE NOV-12-2000 *****TIME 15:00 ***********
** NOTICE OF CONFIDENTIAL DOCUMENT HELD **
(1)
(2)
(3)
(4)
FILE NO.
RECEIVED FROM
PAGES
TIME RECEIVED
040
PANAFAX
001
12-NOV 15:00
-PANASONIC
-**** -
-
*******************************-HEAD OFFICE
201 555 1212- *******************
Explanation of contents
(1) File number
: 001 to 999
(2) Received remote station's ID
(3) Number of pages received
(4) Received date and time
: Character ID or Numeric ID
:
:
(see Note 1) (see Note 2)
(see Note 3) (see Note 4)
NOTE
1. If your machine receives two confidential faxes with same confidential code, both documents are stored together
in the same confidential mailbox.
2. Up to 20 Mailbox files can be stored in memory. So, you can receive the confidential fax using 20 different
confidential codes.
3. If the memory overflows, the machine will stop receiving and release the line.
4. You can verify whether the unit has received a confidential fax by printing out the File List. (See page 90)
119
NETWORK FEATURES
Confidential Mailbox
Storing a Confidential Document in Your Machine's Mailbox
Use the following procedure to store a document in a confidential mailbox in your machine. Once the
confidential document is stored in your machine, it can be polled by another machine. (see Note 1)
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
ENTER STATION(S)
THEN PRESS START 00%
1a
Place original(s) face up on the ADF.
or
1b
Place a book or an original face down on the Platen
Glass.
CONF. COMM.
(1-5)
ENTER NO. OR ∨ ∧
2
3
CONFIDENTIAL POLLED
CONF.CODE=❚❚❚❚
Enter a 4-digit Confidential Code.
4
CONFIDENTIAL POLLED
CONF.CODE=2233
Ex:
2 2 3 3
* STORE *
NO.002
5
PAGES=001 01%
The document(s) will be stored into memory.
If necessary, inform the receiving party of the confidential
document and tell them the confidential code needed to
poll the document.
NOTE
1. The confidential file will be erased automatically after being polled.
If you wish to retain the confidential file even after being polled, change the setting of Fax Parameter
No. 042 (CONF. POLLED FILE SAVE) to "Valid".
120
NETWORK FEATURES
Confidential Mailbox
Printing a Confidential Document from Your Machine's Mailbox
After you have been notified that someone has transmitted a confidential document to your machine's mailbox,
use the following procedure to print the confidential document.
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
CONF. COMM.
(1-5)
ENTER NO. OR ∨ ∧
1
PRINT CONF. FILE
CONF.CODE=❚❚❚❚
2
Enter the Confidential Code of the document you want to
print.
PRINT CONF. FILE
CONF.CODE=2233
3
Ex:
2 2 3 3
* PRINTING *
PAGE=001/001
4
The machine will print the confidential documents.
(see Note 1)
NOTE
1. The confidential file will be erased automatically after being printed out even if the setting of Fax Parameter No.
042 (CONF. POLLED FILE SAVE) is changed to "Valid".
121
NETWORK FEATURES
Confidential Mailbox
Deleting a Confidential Document Stored in Your Machine's Mailbox
If your memory becomes full, or you just want to clean out your confidential documents, you may delete one or
more confidential faxes stored in your machine by using the following procedure.
There are two types of confidential file deletions, one is to delete the file individually by its Confidential Code,
and the other is to delete All confidential files in memory.
To delete a file using confidential code
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
CONF. COMM.
(1-5)
ENTER NO. OR ∨ ∧
1
DELETE CONF. FILE
CONF.CODE=❚❚❚❚
2
Enter a 4-digit Confidential Code.
DELETE CONF. FILE
CONF.CODE=2233
3
Ex:
2 2 3 3
* DELETING *
CONF.CODE=2233
4
122
NETWORK FEATURES
Confidential Mailbox
To delete all confidential files in memory
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
CONF. COMM.
(1-5)
ENTER NO. OR ∨ ∧
1
DELETE CONF. FILE
CONF.CODE=❚❚❚❚
2
DELETE ALL CONF.
FILES? 1:YES 2:NO
3
4
* DELETING *
ALL CONF. FILES
123
NETWORK FEATURES
Sub-Addressing
General Description
The Sub-Addressing function allows you further routing, forwarding or relaying of document(s) to the desired
recipient(s) when used in combination with the Networking version of LaserFAX software. This function conforms
to the ITU-T recommendation for T. Routing-Facsimile Routing utilizing the Sub-Address.
Example of aNetwork
Document with SUB
e.g.
Dial2013331234
SUB=004
aaa
ExtensionNetwork
PBX
Tel No.
Ext. No.
1000
1001
PSTN
Network
-
-
201-333-1234
1002
RJ11C
aaa
bbb
Document with SUB
e.g.
Dial2013331234
SUB=003
G3 fax
G3 fax
LaserFax
LAN Network
Automatic Routing Table of LaserFax
SUB
001
002
003
004
005
006
Destination
John
Dave
Bob
1000
1001
9-2126667777
Bob
Dave
John
bbb
Compatibility with Other Machines
• Sub-Addressing Transmission: DF-1100/DP-150FP/2000/2500/DX-1000/2000/FP-D250F/D350F/UF-332/
333/342/344/550/560/585/595/770/788/880/885/895 (see Note 2)
• Sub-Addressing Reception:
DX-1000/2000 and DF-1100/UF-342/344/550/560/585/595/770/788/880
with PC Interface using the Networking version of LaserFAX software.
Sub-Addressing Transmission Methods
You can send a document with Sub-Address information to the desired recipient by the following methods.
• By registering the Sub-Address information into the Phone Book Numbers.
• By specifying the Sub-Address information in the Manual Number Dialling Mode.
Setting of Routing, Forwarding or Relaying
You can customize the Automatic Routing to any combination of LAN (Local Area Network), PSTN
(Public Switched Telephone Network) or PBX Extension with LaserFAX Routing Table (please refer to the
LaserFAX User Manual). (see Note 1) (see Note 2)
NOTE
1. LaserFAX is trademarks of Wordcraft International Ltd.
2. UF-788 with PC Interface Option or the Option ROM installed.
124
NETWORK FEATURES
Sub-Addressing
To set the Sub-Address into a One-Touch/ABBR. dialling Numbers
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
1:ONE-TOUCH
2:ABBR NO.
1
2
to select “One-Touch”.
or
to select “ABBR.NO.”.
ONE-TOUCH< >
PRESS ONE-TCH OR ∨ ∧
Ex:
Ex:
1
<01>
ENTER TEL. NO.
3
4
Enter the telephone number, press FLASH then enter
the Sub-Address. (Up to 20 digits)
(Up to 36 digits including telephone number, pauses,
spaces, FLASH and Sub-Address)
<01>
5551234s2762
❚
Ex:Telephone number = 5551234, Sub-Address =2762
Enter as:
FLASH
5 5 5 1 2 3 4
2 7 6 2
<01> SALES DEPT
❚
5551234s2762
5
6
(see Note 1)
NOTE
1. FLASH separates the Sub-Address from the Telephone number and is indicated by an "s" in the display.
125
NETWORK FEATURES
Sub-Addressing
To send a Document with Sub-Address
Using One-Touch/ABBR. Number Dialling
The operation is the same as for normal dialling
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
ENTER STATION(S)
THEN PRESS START 00%
1a
Place original(s) face up on the ADF.
or
1b
Place a book or an original face down on the Platen
Glass.
<01> (Station name)
5551234s2762
Ex:
2
3
* STORE *
NO. 001
PAGES=001 01%
The document is stored into memory and your machine
starts to dial the number of the station and sends the
document(s) with Sub-Addressing information.
126
NETWORK FEATURES
Sub-Addressing
Using Manual Number Dialling
Use FLASH to separate the Telephone number and the Sub-Address.
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
ENTER STATION(S)
THEN PRESS START 00%
1a
Place original(s) face up on the ADF.
or
1b
Place a book or an original face down on the Platen
Glass.
TEL. NO.
5551234s2762
Enter the telephone number, press FLASH then enter
the Sub-Address (up to 20 digits).
❚
2
(Up to 36 digits including telephone number, pauses,
spaces, FLASH and Sub-Address)
Ex: Telephone number = 5551234, Sub-Address=2762
Enter as:
FLASH
5 5 5 1 2 3 4
2 7 6 2
* STORE *
NO. 001
PAGES=001 01%
3
The document is stored into memory and your machine
starts to dial the number of the station and sends the
document(s) with Sub-Addressing information.
(see Note 1) (see Note 2) (see Note 3)
NOTE
1. FLASH separates the Sub-Address from the Telephone number and is indicated by an "s" in the display.
2. Manual Off-Hook or On-Hook Dialling cannot be used with the Sub-Addressing Transmission.
3. The Sub-Address is not transmitted during Manual Redial Mode.
127
NETWORK FEATURES
This page is intentionally left blank.
128
Printout Journals and Lists
Journals and Lists
To help you maintain records of the documents you sent and received, as well as lists of the numbers you record,
your facsimile machine is equipped to print the following journals and lists: Transaction Journal, Individual
Transmission Journal, Communication Journal, One-Touch/Abbreviated/Directory Search No. List, Program List,
Fax Parameter List, Directory Sheet and File List.
Transaction Journal
The "Journal" is a record of the last 100 transactions (a transaction is recorded each time you send or receive
a document). It is printed automatically after every 100 transactions (See Note 1) or you can print or view it
manually by using the following procedure:
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
PRINT OUT
(1-7)
ENTER NO. OR ∨ ∧
1
JOURNAL
1:PRINT 2:VIEW
2
* PRINTING *
JOURNAL
3a
for print a Journal
JOURNAL VIEW
1:XMT ONLY 2:ALL
3b
for view a Journal
Select the view mode.
4
to view transmission transactions only
to view all transactions
1
2
USE THE ∨ ∧ KEYS TO
SCROLL EACH RECORD
Ex:
2
You can view the transactions in the journal by pressing
or . Press to return to standby.
STOP
Continued on the next page...
129
PRINTOUT JOURNALS AND LISTS
Journals and Lists
Date & Time
CommunicationResult
OK : Communication was successful.
B-OK
P-OK
: Batch Transmission was successful.
: Reserved transmission was successful
under memory full condition.
: Relayed transmission was successful.
: Line busy
01/12 10:00 OK P01
XMT 5551234
R-OK
BUSY
STOP
¤
: STOP was pressed.
3-digit Info Code : Communicationhasfailed
Typeof Communication
Received ID,
Recorded name or
thedialed
Number of pages successfully transmitted or received.
Scroll Marker
XMT : Transmission
RCV : Reception
POL : Polling
PLD : Polled
FWD : Fax Foward
telephone number
: Latest transaction
: Oldest transaction
: Only 1 transaction
(see Note 1)
NOTE
1. If you wish to disable the automatic print of the Transaction Journal, change the setting of Fax Parameter No. 013
130
PRINTOUT JOURNALS AND LISTS
Journals and Lists
Individual Transmission Journal (IND. XMT JOURNAL)
An Individual Transmission Journal contains the information on the latest transmission.
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
PRINT OUT
(1-7)
ENTER NO. OR ∨ ∧
1
6:IND. XMT JOURNAL?
PRESS SET TO PRINT
2
3
* PRINTING *
IND. XMT JOURNAL
Continued on the next page...
131
PRINTOUT JOURNALS AND LISTS
Journals and Lists
Sample Transaction Journal
(1)
(2)
***************** -JOURNAL- ************************* DATE 12-NOV-2000 ***** TIME 15:00 *********
(3) (4)
(5)
(6)
(7)
(8)
(9)
(10)
(11)
(12)
NO. COMM. PAGES
FILE DURATION X/R
IDENTIFICATION
DATE
TIME
DIAGNOSTIC
01 B-OK
005/005
00:00:22 XMT
SERVICE DEPT.
11-NOV 17:35
C0044903C0000
002/002 001
003/003 002
02
03
04
OK
OK
003
001
003 00:01:17 RCV
004 00:00:31 XMT
111 222 333
ACCOUNTING DEPT.
¤342345676
¤12324567
11-NOV 17:41
11-NOV 17:50
11-NOV 17:57
11-NOV 18:35
11-NOV 18:44
11-NOV 18:55
C0044903C0000
C0044903C0000
0800420000000
0210260200000
C8044B03C0000
0040440A30080
630
000/005 005 00:00:00 XMT
000 006 00:00:34 XMT
001/001 007 00:00:20 XMT
408 *003 008 00:02:14 XMT
05 STOP
06
07
OK
¤44567345
¤2345678
48
49
OK
OK
002/002 049 00:00:31 XMT N ¤0245674533
12-NOV 08:35
12-NOV 08:57
C8044B03C1000
C8044B03C1000
003/003 050 00:01:32 XMT N ¤0353678980
(13)
-PANASONIC
-
************************************ -HEAD OFFICE
- ***** -
201 555 1212- *********
(15)
(14)
132
PRINTOUT JOURNALS AND LISTS
Journals and Lists
Sample Individual Transmission Journal (IND. XMT JOURNAL)
(1)
(2)
************** -IND. XMT JOURNAL- **************** DATE 12-NOV-2000 ***** TIME 15:00 *********
(10)(11)
(3)
DATE/TIME
= 12-NOV-2000 09:00
JOURNAL No. = 21
COMM. RESULT = OK
(4)
(5)
PAGE(S)
DURATION
FILE No.
MODE
= 001
(7)
= 00:00:16
= 010
(6)
(16)
(17)
(18)
(19)
= MEMORY TRANSMISSION
DESTINATION = [001] / 555 1234 /ABCDEFG
RECEIVED ID =
RESOLUTION
= STD
(20)
LINE NUMBER = 2
(13)
-PANASONIC
-*******-
-
******************************-HEAD OFFICE
201 555 1212- *****************
(15)
(14)
Continued on the next page...
133
PRINTOUT JOURNALS AND LISTS
Journals and Lists
Explanation of contents
(1) Printout date
(2) Printout time
(3) Journal number
(4) Communication result
: "OK" indicates that the communication was successful.
"BUSY" indicates that the communication has failed because of busy line.
"STOP" indicates that STOP was pressed during communication.
: "B-OK" indicates that the Batch Transmission was successful.
: (All batched files are listed below the batched transaction.)
"P-OK" indicates that memory overflow or document misfeeding occurred while
storing the documents into memory for transmission but successfully stored
document(s) was sent.
"R-OK" indicates that the Relayed XMT or Confidential Communication was
successful.
(5) Number of pages transmitted or
received
: The 3-digit number is the number of pages successfully transmitted or received.
When the documents are stored into memory, two 3-digit numbers will appear.
The first 3-digit number represents the number of pages successfully
transmitted. The second 3-digit number represents the total number of pages
that were attempted to be transmitted.
Asterisk "*" indicates that the quality of some received copies was poor.
(6) File number
: 001 to 999 (If the communication is stored into memory, a file number is
assigned for each communication.)
(7) Duration of communication
(8) Type of communication
: "XMT" means Transmission
"RCV" means Reception
"POL" means Polling
"PLD" means Polled
"FWD" means Fax Forward
(9) Remote station identification
: Name : Recorded name in One-Touch or ABBR. Numbers or remote station's
Character ID.
¤ number : Dialed telephone number (PIN code will not be shown)
Number : Remote station's ID number.
"N" means communicated from optional 2nd G3 Fax Communication Port Kit.
(Line-2)
(10) Communication date
(11) Communication Start time
(12) Diagnostic
: For service personnel only
: Up to 25 characters
(13) Own LOGO
(14) Own ID number
(15) Own Character ID
(16) Type of communication
(17) Destination
: Up to 20 digits
: Up to 16 characters
: Transmission or memory transmission
: If a One-Touch or ABBR was used for the transmission:
One-Touch or ABBR. No./Telephone Number/Recorded Name
If not : Telephone number
(18) Received remote station's ID
(19) Resolution:
: Character ID or ID number
: "STD" means standard resolution
"FINE" means fine resolution
"S-FINE" means super fine resolution
(20) Line Number
134
PRINTOUT JOURNALS AND LISTS
Journals and Lists
Communication Journal (COMM. JOURNAL)
The Communication Journal (COMM. JOURNAL) lets you verify whether the transmission or polling was
successful. You may select the printout condition (Off/Always/Inc. only) in Function 8-1 or Fax Parameter No. 12.
Sample COMM. JOUR
************** - COMM. JOURNAL - ***************** DATE 12-NOV-2000 **** TIME 15:00 *********
(1)
(2)
(3)
MODE = MEMORY TRANSMISSION
START=12-NOV 14:50
END=12-NOV 15:00
FILE NO.= 050 (4)
(5)
(6)
(7)
(8)
(9)
(10)
STN NO. COMM. ABBR NO.
STATION NAME/TEL NO.
PAGES
DURATION
001
002
N 003
OK
OK
407
<01>
<02>
<03>
SERVICE DEPT.
SALES DEPT.
ACCOUNTING DEPT.
001/001
001/001
000/001
00:01:30
00:01:25
00:01:45
N 004
BUSY
¤
021 111 1234
000/001
00:00:00
- PANASONIC -
************************************* - HEAD OFFICE
- ****** - 201 555 1212 - *******
Continued on the next page...
135
PRINTOUT JOURNALS AND LISTS
Journals and Lists
Explanation of contents
(1) Indication of communication
mode
(2) Start time of communication
(3) End time of communication
(4) File number
: 001 to 999 (When the communication is stored into memory, a file number is
assigned for each communication.)
(5) Station number
: Sequential number of the Stations.
"N" means communicated from optional 2nd G3 Fax Communication Port Kit.
(Line-2)
(6) Communication result
: "OK" indicates that the communication was successful.
"BUSY" indicates that the communication has failed because of busy line.
"STOP" indicates that STOP was pressed during communication.
"B-OK" indicates that the Batch Transmission was successful.
"P-OK" indicates that memory overflow or document misfeeding occurred while
storing the documents into memory for transmission but successfully stored
document(s) was sent.
"R-OK" indicates that the Relayed XMT or Confidential Communication was
successful.
In this case, the machine will print the attached report with first page of your
document as shown on the previous page.
(7) Abbreviated number or ¤ mark
: ¤ mark indicates dialed by direct number dial.
(8) Recorded name in One-Touch,
ABBR. or direct dialling number
(9) Number of pages transmitted or
received
: The 3-digit number is the number of pages successfully transmitted or received.
When the documents are stored into memory, two 3-digit numbers will appear.
The first 3-digit number represents the number of pages successfully
transmitted. The second 3-digit number represents the total number of pages
that were attempted to be transmitted.
(10)Duration of Communication
136
PRINTOUT JOURNALS AND LISTS
Journals and Lists
One-Touch/Abbreviated and Directory Search List
To print a One-Touch/Abbreviated Number and Directory Search List of the telephone numbers you have
stored.
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
PRINT OUT
(1-7)
ENTER NO. OR ∨ ∧
1
2:ONE-TCH/ABBR LIST?
PRESS SET TO PRINT
2
3
1:ONE-TOUCH/ABBR.NO.
2:DIR.SEARCH
* PRINTING *
ONE-TOUCH/ABBR.LIST
4
for One-Touch/ABBR. Number List
* PRINTING *
DIR. SEARCH LIST
for Directory Search List
Continued on the next page...
137
PRINTOUT JOURNALS AND LISTS
Journals and Lists
Sample One-Touch List
*************** -ONE-TOUCH LIST- ****************** DATE 12-NOV-2000 ***** TIME 15:00 ********
(1)
(2)
(3)
(5)
ONE-TOUCH
STATION NAME
TELEPHONE NO.
LINE
<01>
<02>
<03>
SERVICE DEPT.
SALES DEPT.
ACCOUNTING DEPT
121 555 1234
222 666 2345
313 333 3456
AUTO
L-1
L-2
NO. OF STATIONS = 03 (4)
-PANASONIC
- ***** -
-
************************************** -HEAD OFFICE
201 555 1212- *********
Sample ABBR. Number List
*************** -ABBR. NO. LIST- ****************** DATE 12-NOV-2000 ***** TIME 15:00 ********
(1)
(2)
(3)
(5)
ABBR NO.
STATION NAME
TELEPHONE NO.
LINE
[001]
[002]
[003]
ENG. DEPT.
PURCHASE DEPT.
REGULATION DEPT
888 555 1234
999 666 2345
777 333 3456
AUTO
L-1
L-2
NO. OF STATIONS = 003
-PANASONIC
- ***** -
-
*************************************** -HEAD OFFICE
201 555 1212- *********
138
PRINTOUT JOURNALS AND LISTS
Journals and Lists
Sample Directory Search List
*************** -DIR. SEARCH LIST- ***************** DATE 12-NOV-2000 ***** TIME 15:00 ********
(11) (2)
STATION NAME
(1)
ABBR NO.
(3)
(5)
LINE
TELEPHONE NUMBER
[A] ACCOUNTING DEPT
[E] ENG. DEPT.
<03>
313 333 3456
888 555 1234
555 666 2345
777 333 3456
L-2
L-1
L-2
AUTO
[001]
[002]
[003]
[P] PURCHASE DEPT
[R] REGULATION DEPT
[S] SALES DEPT.
SERVICE DEPT
<01>
<02>
121 555 1234
222 666 2345
L-1
AUTO
NO. OF STATIONS = 006
(4)
-PANASONIC
- ***** -
-
************************************ -HEAD OFFICE
201 555 1212 - *********
Explanation of contents
(1) One-Touch number or Abbreviated number
(2) Station name recorded in the machine
(3) Telephone number recorded in the machine
(4) Number of recorded One-Touch and ABBR. numbers
(5) Telephone Line Used
: <nn>= One-Touch number, [nnn] = Abbreviated number
: Up to 15 characters
: Up to 36 digits
: AUTO, L-1, L-2 (Indicates the Telephone Line (L-1=Line1,
L-2=Line-2) that was used for the communication.)
139
PRINTOUT JOURNALS AND LISTS
Journals and Lists
Program List
To print a Program List of the Dialling Patterns that you have previously entered into the Program Keys.
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
PRINT OUT
(1-7)
ENTER NO. OR ∨ ∧
1
3:PROGRAM LIST?
PRESS SET TO PRINT
2
* PRINTING *
PROGRAM LIST
3
Sample Program List
*************** -PROGRAM LIST- ******************** DATE 12-NOV-2000 ***** TIME 15:00 ********
(1)
(2)
(3)
(4)
(5)
PROGRAM
PROGRAM NAME
TYPE
TIMER
ABBR. NOS.
[P1]
[P2]
[P3]
[P8]
TIMER XMT
TIMER POLL
PROG. A
XMT
POLL
POLL
12:00
19:00
-----
[001]
[002]
[001] [002]
[001] [002] [003]
PROG. B
ABBR/GRP -----
-PANASONIC
- ***** -
-
************************************ -HEAD OFFICE
201 555 1212- *********
Explanation of contents
(1) Program key
(2) Program name
: Up to 15 characters
(3) Type of communication
: "XMT" indicates transmission.
"POLL" indicates polling.
"ABBR/GRP" indicates that the Program key is programmed as a group key.
"ONE-TOUCH" indicates that the Program key is programmed as a One-Touch
key.
(4) Timer
: Indicates the starting time.
"---- " indicates that the Program key contains "non-deferred" program.
(5) Numbers recorded in the program : One-Touch/ABBR. numbers
140
PRINTOUT JOURNALS AND LISTS
Journals and Lists
FAX Parameter List
To print out a FAX Parameter List:
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
PRINT OUT
(1-7)
ENTER NO. OR ∨ ∧
1
4:FAX PARAM. LIST ?
PRESS SET TO PRINT
2
* PRINTING *
FAX PARAMETER LIST
3
Sample FAX Parameter List
*************** -FAX PARAMETER LIST- ************** DATE 12-NOV-2000 ***** TIME 15:00 ********
(1)
(2)
(3)
(4)
(5)
PARAMETER
NUMBER
DESCRIPTION
SELECTION
CURRENT
SETTING
STANDARD
SETTING
(7)001
* 002
003
CONTRAST
RESOLUTION (HOME)
ORIGINAL (HOME)
(HOME)
(1:Lightest------------- 5:Darkest)
3
2
1
3
1
1
(1:Standard
(1:Text
2:Fine
2:T/P
3:S-Fine)
3:Photo)
099
MEMORY SIZE (FLASH)
(2MB + 4MB) (6)
-PANASONIC
-
************************************ -HEAD OFFICE
- ***** -
201 555 1212- *********
Explanation of contents
(1) Parameter
number
(5) Standard setting
(6) Memory size
: Factory preset standard setting
: (Base memory + option memory)
(2) Description
: "(HOME)" means home position
setting.
(3) Selection
(7) Changed setting
: "*" indicates that the Factory preset
setting was changed.
(4) Current setting : "----" indicates code or password is
not set. When the code or
password is set, it is shown in
parenthesis.
141
PRINTOUT JOURNALS AND LISTS
This page is intentionally left blank.
142
Problem Solving
Troubleshooting
If You Have Any of These Problems
Mode
Symptom
Cause / Action
Page
Document doesn't
feed/multiple feeds
clips, and that it is not greasy or torn.
2. Check that your document is the right type to send through
an ADF by consulting the list on "Originals You Cannot
Send". If your document has the characteristics listed, use
the Platen instead.
During Transmission
3. Check that the document is loaded properly.
Does not stamp
Stamp too light
Check Fax Parameter No. 004 and No. 028 settings.
Replace stamp or refill ink.
--
Vertical lines on the
Check own copy quality. If copy is OK, your machine has no
transmitted document problem, report to the receiving party that they have a
problem. If copy is NG, clean the Scanning Area.
Transmission Copy
Quality
Transmitted document
is blank
Replenish the recording paper.
: Add Paper
--
--
Recording paper
misfeed
Remove the misfed paper.
(See Operating Instructions (for Copier) P.58)
Recording paper
doesn't advance into
machine
Make sure that there is paper in the Paper Tray(s). Follow the
instructions for loading paper.
--
--
Recording paper
doesn't eject after
printing
Check to see if the recording paper has misfed inside of the
machine.
During Reception
Document auto
Check Print Reduction settings.
reduction doesn't work
Replace the Toner Cartridge.
Install the Waste Toner Box.
--
--
: Add Toner
: No Waste Toner
Box
Continued on the next page...
143
PROBLEM SOLVING
Troubleshooting
Mode
Symptom
Cause / Action
Page
No dial tone
1. Check the connection of the telephone line.
2. Check the telephone line.
No auto answer
1. Check the connection of the telephone line.
2. Check the Reception mode setting.
3. If the Fax Parameter No. 013 (AUTO JOURNAL PRINT) is
set to "Valid" (default setting) and the machine is printing
the received document(s) from memory, which also
happens to be the 100th transaction, the machine will not
auto answer until the Transaction Journal completes
printing.
Communication
Cannot transmit or
receive
information code table to find out the trouble.
No unit operation
To reset the machine, turn-off the Power Switch for a few
seconds then turn it on again.
No Unit Operation
144
PROBLEM SOLVING
Troubleshooting
Information Codes
When something unusual occurs, the display may show one of the Information Codes listed below. These will
help you to identify and correct the problem.
Info.
Code
Meaning
Action
Page
400
During initial handshake, receiving station did not
respond or communication error occurred.
1. Check with the other party.
2. Reload the document(s) and send again.
--
401
Remote station required a Receiving Password to
receive the original.
Remote station does not have Confidential Mailbox.
Check the remote station.
--
--
402
403
During initial handshake, communication error
occurred.
Reload the document(s) and send again.
No polling capability at the remote side.
Ask remote side to set "POLLED=ON".
Reload the document(s) and send again.
--
--
404/405 During initial handshake, communication error
occurred.
406
Transmission Password does not match.
Receiving Password does not match.
Received from an unauthorized station in Selective
Reception mode.
Check the password or the telephone number
in One-Touch or Abbreviated No. Station.
407
No confirmation from the receiving station for the
previous page sent.
Wait a few minutes and send again.
--
408/409 Remote side confirmation of previous page is illegible. Wait a few minutes and send again.
--
--
410
411
412
414
415
Communication aborted on the transmitting side.
Polling password does not match.
No data from the transmitting side.
Polling password does not match.
Polling transmission error.
Check with the other party.
Check the polling password.
Check with the other party.
Check the polling password.
Check the polling password.
Check with the other party.
--
--
416/417 Received data has too many errors.
418/419
420/421 Machine goes to receiving mode, but receives no
command from the transmitting side.
1. Remote side misdial.
2. Check with the other party.
--
422/427 Interface is incompatible.
Check with the other party.
Check with the other party.
Check with the other party.
--
--
430/434 Communication error occurred while receiving.
436/490 Received data has too many errors.
--
456
• Unit received a confidential document or was 1. Print a File List and check the contents.
requested to be polled of a confidential document 2. Wait until unit finishes printing.
under any of following conditions.
1) Not enough space in memory to receive the
confidential document.
2) Confidential Mailbox is full.
3) While printing received document(s).
• Unit was requested to relay a document.
492/493 Communication error occurred while receiving.
494
Check with the other party.
Check with the other party.
--
--
495
Telephone line disconnected.
Continued on the next page...
145
PROBLEM SOLVING
Troubleshooting
Info.
Code
Meaning
Action
Page
501/502 Communication error occurred using the internal V.34 Check with the other party.
Modem.
--
540/541 Communication error occurred while transmitting.
1. Reload the document(s) and send again.
--
542
2. Check with the other party.
543/544
550
Telephone line disconnected.
Check with the other party.
Check with the other party.
--
--
552/553 Communication error occurred while receiving.
554/555
580
Sub-Address transmission to a unit that has no Sub- Check the remote station.
Address function.
581
Sub-Address Password transmission to a unit that has Check the remote station.
no Password Sub-Address function.
630
631
634
Redial was not successful due to a busy line.
Reload the document(s) and send again.
Reload the document(s) and send again.
--
--
--
During dialling, STOP was pressed.
Redial was not successful due to no response from the Check the telephone number and send again.
called station or wrong number dialed.
Note: If busy tone was not detected, the machine will
only redial once.
638
870
Power failure occurred during the communication.
Check the power cord and plug.
--
into memory for transmission.
memory.
2. Install Optional Memory Card.
--
(see Note 1)
NOTE
1. After identifying the problem and verifying the recommended action, if the Information Codes keep reoccurring or
for help on Information Codes that appear on your machine but are not listed above, please contact your local
Authorized Panasonic Dealer.
(For mechanical failures, see the Troubleshooting section in the Operating Instructions (For Copier)
146
PROBLEM SOLVING
Troubleshooting
Verification Stamp
The Verification Stamp contains ink. When the stamp mark appears faded or hard to see, the stamp should be
replaced.
To remove the stamp
Open the ADF Input Tray.
1
Open the ADF Exit Cover.
2
(1) Remove by pulling the Stamp Assembly
3
upward.
(2) Remove the Stamp. Replace the stamp
with a new one.
Reinstall the Stamp Assembly.
4
(see Note 1)
NOTE
1. Please contact your local Authorized Panasonic Dealer to purchase a new stamp. See the Operating Instructions (For
Copier) for order number.
147
PROBLEM SOLVING
Troubleshooting
Checking the Telephone Line
If you do not hear a dial tone when the
machine (No automatic receive).
key is pressed or the incoming call does not ring on your
MONITOR
Unplug the Telephone Line Cable from the
telephone jack that was supplied by the
telephone company.
1
2
3
Plug a different regular telephone into the
same telephone jack.
Check for dial tone through the handset. If
there is still no dial tone, report it to your local
telephone company.
or
Call from another telephone to this number. If
the telephone does not ring, report it to your
local telephone company.
148
Appendix
Specifications
Compatibility
Coding Scheme
Modem Type
ITU-T Group 3
JBIG, MH, MR, MMR (Conforms to ITU-T Recommendations)
ITU-T V.34, V.17, V.33, V.29, V.27 ter and V.21
33600 - 2400 bps
Modem Speed
Original Size
A3/FLS•B4/A4/A5
0.07mm (50g/m2) - 0.15mm (110g/m2)
Original Thickness
Up to 50 sheets (A4, A5: 64g/m2)
Up to 30 sheets (A3, FLS•B4 : 64 g/m2)
ADF Capacity
(Automatic Document
Feeder)
Scanning Method
Sheet Feeding or Flatbed with CCD type image sensor
292 mm
Effective Scanning Width
Scanner Resolution
Horizontal: 8 pels/mm
: 16 pels/mm
:
:
:
:
:
Standard and Fine Resolution
Super Fine Resolution
Standard Resolution
Fine Resolution
Vertical : 3.85 lines/mm
: 7.7 lines/mm
: 15.4 lines/mm
Super Fine Resolution
Print Margin
0.16 in
(4 mm)
0.16 in
(4 mm)
0.16 in
(4 mm)
0.16 in
(4 mm)
Continued on the next page...
149
APPENDIX
Specifications
One-Touch / Abbriviated
Dialling Memory Capacity
200 stations
(including 20 One-touch and 5 program keys)
Each station can register up to 36 digits for each telephone number
(including pauses and spaces) and up to 15 characters for each station
name
Image Memory Capacity
Base Memory
120 pages
440 pages
760 pages
with 4 MB Flash Memory Card
with 8 MB Flash Memory Card
(Based on ITU-T Image No. 1 chart, using Standard Resolution)
Power Consumption
Normal Operation Mode:
165 Wh
70 Wh
3.5 Wh
1.5 kW
Energy-Saver Mode
Sleep Mode
:
:
:
Maximum
150
APPENDIX
Options and Supplies
The DP-2000 is a digital photocopier which can produce images with great clarity. Furthermore, its copying
functionality can also be greatly enhanced by the addition of specially selected options and supplies.
For a list of available options and supplies, see the Operating Instructions (For Copier).
151
APPENDIX
Glossary
Glossary
ADF
The mechanism that delivers a stack of original pages to the scanner one
page at a time.
(Automatic Document
Feeder)
Automatic Reception
The mode that allows you to receive fax documents without user
intervention.
Auto Print Reduction
The method of automatically reducing a received document so that it can
be printed onto a standard size piece of plain paper. For example, your
machine will reduce an incoming legal size page to 75% of its original size
so it could fit on a letter size page.
Batch Transmission
The ability to accumulate different document files for the same
destination(s) to be transmitted in a single phone call.
BPS
The amount of data that is transmitted over the phone line. Your machine
can start at the Max. Modem speed and automatically steps down to
suitable speed depending on the phone line condition and the receiving
machines capabilities.
(Bits Per Second)
(Max. Modem Speed is 33600 BPS)
C.C.I.T.T.
Consultative Committee on International Telegraph and Telephone. This
organization has presently developed four groups of industry standards
that insure facsimile compatibility.
Character ID
A programmed proprietary code name that allows up to 16 alphanumeric
characters identifying your facsimile machine.
Coding Scheme
The data compression method used by facsimile machines. Your machine
utilizes Modified Huffman (MH), Modified Read (MR), Modified Modified
Read (MMR) and Joint Bi-level Experts Group (JBIG) coding schemes.
Comm. Journal
Confidential RCV Report
Contrast
Refers to either the Communication Journal, Relay Transmission Report,
or the Confidential XMT Report.
The report that gives you information about a confidential document(s) that
is held in your machine's memory.
Signifies the scanning sensitivity in terms of lightness and darkness of your
original transmitting pages.
Cover Sheet
A Fax Cover Sheet can be attached to your transmit document(s) that
shows the recipient's name, originator's name and number of pages
attached.
DDD
A telephone service that allows unassisted dialling, no operator assistance
is required.
(Direct Distance Dialling)
Deferred Polling
The ability to retrieve documents from other stations at a later time.
The ability to send documents to other stations at a later time.
Deferred Transmission
Department Code
This operation require the user to input a preset 4-digit Department Code
before transmission. The Department Name of selected Department Code
is printed on the Header of each page sent, Cover Sheet, Comm. Journal
and Individual Transmission Journal.
152
APPENDIX
Glossary
Direct Dialling
The method of dialling where you enter the entire telephone number
through the keypad.
DTMF (Dual Tone Multi-
Frequency)
Dialling method that sends a different set of frequencies for each digit of
the telephone keypad. Commonly refers to touch tone dialling.
Duplex Scan
The ability to scan both sides of 2-sided original(s) for transmission.
ECM (Error Correction Mode) The ability to correct transmission errors as detected during the
transmitting phone call.
End Receiving Station
FAX Parameter List
In a relay network, the final station designated to receive the document(s).
The list that contains the home Fax Parameter settings that you have
programmed into your machine.
F.C.C.
Federal Communications Commission. The U.S. Government organization
that regulates communications originating or terminating in the United
States.
File
A task that has been stored into the memory of your unit. Examples are
deferred transactions.
Fixed Print Reduction
Function
The method that allows you to determine one reduction rate, such as 75%,
for all incoming documents.
The control panel key that will be utilized to begin an operation or
configuration of a feature.
G3 Mode (Group 3)
Group Dialling
Handshaking
Refers to the standards and transmission capabilities of the current
generation of facsimile machines.
The ability to program many telephone numbers into a single station so
that many locations can be dialed in sequence utilizing a single keystroke.
The exchange of a group of control signals that communicate between the
transmitter and receiver. These signals determine the condition at which
communication can occur.
Header
A row of information that is transmitted by the sending machine and printed
on the top of each page by the receiving unit. This identifies the
transmitting unit and information about the transmission, such as time and
date.
ITU-T
International Telecommunication Union - Telecommunication, formerly
known as C.C.I.T.T.
ITU-T Image No. 1
An industry standard original that allows comparisons of the transmission
speeds and capabilities of facsimile machines.
ID
A programmable address of up to 20 digits identifying your machine.
This signifies the amount of memory available in your machine for storing
pages of documents. All page units of measure are based on the ITU-T
Image No.1.
Image Memory Capacity
Individual Transmission
Journal
A report that is printed by the transmitting unit stating information regarding
the last document transaction.
Industry Canada (D.O.C)
Department of Communications. The Canadian Government organization
that regulates communications originating or terminating in Canada.
153
APPENDIX
Glossary
Information Code
A code that is internally generated by your Fax machine stating a specific
operational error or machine failure.
Initial Sending Station
Journal
In a relay network, the station that is originating the original transmission.
A report that is printed by your unit listing the last 100 transactions.
A group of numeric keys located on your control panel.
Keypad
LCD
Liquid Crystal Display. The display area of your machine.
Manual Reception
A mode that requires operator intervention to receive an incoming
document.
Memory Transmission
Modem
The documents are scanned into memory before actual connection to the
phone line for transmission.
A device that converts signals from your fax machine into signals that can
be transmitted over telephone lines.
Multi-Station Transmission The ability to broadcast the same set of documents to a programmed
number of locations.
Off-Hook Dialling
On-Hook Dialling
The direct dialling of a telephone number with the optional handset out of
the cradle or "off the hook."
The direct dialling of a telephone number with the optional handset in the
cradle or "on the hook."
One-Touch Dialling
Overlap Printing
The ability to dial an entire telephone number by pressing one key.
Documents too long to be reduced are automatically printed on two pages
with approximately 13 mm overlap.
Panasonic Super Smoothing An electronic image enhancement (Panasonic Super Smoothing) that will
create a particular pattern for the improvement of copy quality.
Photo
A scanning technique to distinguish levels of gray from black and white.
Your machine can detect up to 256 levels of gray in photo mode.
Polling
The ability to retrieve document(s) from another facsimile machine.
Polling Password
A 4-digit programmed code that enables the security of document(s) being
polled.
Print Reduction Modes
Program Keys
Protocol
The methods used to determine how an incoming document will be
reduced to print onto the paper loaded in your machine.
Keys that are defined for storing a sequence of stations to be dialed or
polled.
A protocol is the special set of rules for communicating that the end points
in a telecommunication connection use when they send signals back and
forth. Both end points must recognize and observe the protocol.
PSTN
Public Switched Telephone Network. Network of interconnected switching
equipment and transmission facilities.
Receiving Password
A 4-digit password that is checked before a document is received.
Relay Transmission Report
A
report that contains information regarding the last document
transmission to a relay station.
154
APPENDIX
Glossary
Rotation XMT
¡
The document is set as (
), the image is rotated by 90º and then
¡
transmitted as (
) .
Selective Reception
Station Name
A function that can be set so that your unit will receive from only those
machines programmed into your dialer.
Alphanumeric ID which can be programmed for each One-Touch and
Abbreviated dialling number.
Stored Originals
Sub-Address
Documents that have been scanned and now are stored in your machine's
memory.
ITU-T recommendation for further routing, forwarding or relaying of
incoming faxes.
Sub-Address Password
ITU-T recommendation for additional security that corresponds to the Sub-
Address.
Substitute Memory ReceptionYour machine's ability to store an incoming document into its memory,
when it runs out of recording paper or toner.
Transmission Reservation
The ability to preset a telephone number so that you may reserve a
transmission while your unit is performing another function.
Transmission Password
User Parameter
A 4-digit password that is checked when a document is transmitted.
Programmed parameters that provide information to other stations.
Examples are logo, character ID, date and time.
Verification Stamp
A user selectable transmission verification stamp that stamps an "X" mark
on the scanned documents that are successfully transmitted or stored in
memory.
View Mode - File List
View Mode - Journal
Allows you to view the brief contents of the memory files through the LCD
display without having to print the Memory File List.
Allows you to view the brief contents of the journal through the LCD display
without having to print the journal.
155
INDEX
A
G
H
B
I
C
Individual Transmission Journal
(ind. xmt Journal) .............................................. 131
J
K
L
D
Deleting a Confidential Document Stored in
Your Machine's Mailbox .....................................122
M
Memory Transmission Reservation
E
(Multi-tasking)...................................................... 58
O
F
156
INDEX
Sending Document with Department Code
P
(Voice Mode Transmission)............................... 104
Storing a Confidential Document in
Polling a Confidential Document from a Remote
Station's Mailbox ............................................... 118
Printing a Confidential Document from
Your Machine’s Mailbox.................................... 121
Your Machine's Mailbox .................................... 120
T
To erase the settings of One-Touch/ABBR.
Dialling number ................................................... 25
Q
R
Receiving a Confidential Document to
Your Machine's Mailbox .................................... 119
U
V
X
S
Sending a Confidential Document to a Remote
Station's Mailbox ............................................... 116
157
Facsimile Telephone Number Directory
Name
Telephone Number
U.S.A. Only
For Service Call:
Matsushita Electric Industrial Co., Ltd.
Osaka 542-8588, Japan
DZSD001199-1 T1100-1041
April 2001
Printed in Japan
English
|