WorkCentre 3119
User Guide
705N00022
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Understanding component locations .......................................................................................... 1.2
Finding more information ........................................................................................................ 2.1
Selecting a location ................................................................................................................ 2.2
Installing the toner cartridge ................................................................................................... 2.2
Loading paper ....................................................................................................................... 2.3
Turning the machine on .......................................................................................................... 2.5
Overview of control panel menus ............................................................................................. 2.6
Changing the display language ................................................................................................. 2.6
Printer driver features ............................................................................................................. 2.7
System requirements ............................................................................................................. 2.8
Selecting print materials ......................................................................................................... 3.2
Loading paper ....................................................................................................................... 3.5
Setting the paper size and type ................................................................................................ 3.6
Selecting an output location .................................................................................................... 3.6
4. Copying
Copying ................................................................................................................................ 4.1
Changing the settings for each copy ......................................................................................... 4.1
Changing the default settings .................................................................................................. 4.2
Using special copy features ..................................................................................................... 4.2
Setting the time out option ...................................................................................................... 4.3
5. Basic printing
Printing a document ............................................................................................................... 5.1
Canceling a print job .............................................................................................................. 5.1
6. Scanning
Scanning basics ..................................................................................................................... 6.1
7. Ordering toner cartridge
Toner cartridges .................................................................................................................... 7.1
How to purchase .................................................................................................................... 7.1
1
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8. Maintenance
Printing reports ...................................................................................................................... 8.1
Clearing memory ................................................................................................................... 8.1
Cleaning your machine ........................................................................................................... 8.1
Maintaining the toner cartridge ................................................................................................ 8.3
Consumable and replacement parts .......................................................................................... 8.4
9. Troubleshooting
Clearing paper jams ............................................................................................................... 9.1
Understanding the Status LED ................................................................................................. 9.3
Understanding display messages .............................................................................................. 9.4
Solving other problems ........................................................................................................... 9.4
10. Specifications
General specifications ........................................................................................................... 10.1
Scanner and copier specifications ........................................................................................... 10.1
Printer specifications ............................................................................................................ 10.2
2
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16 The Power cord supplied with your machine should be used for safe
operation. If you are using a cord which is longer than 2 m with 110 V
Important Precautions and Safety Information
When using this machine, these basic safety precautions should always be
followed to reduce risk of fire, electric shock and injury to people:
machine, then it should be 16 AWGa or bigger.
17 SAVE THESE INSTRUCTIONS.
1
2
3
Read and understand all instructions.
Use common sense whenever operating electrical appliances.
Laser Safety Statement
Follow all warnings and instructions marked on the machine and in the
literature accompanying the machine.
The printer is certified in the U.S. to conform to the requirements of DHHS
21 CFR, chapter 1 Subchapter J for Class I(1) laser products, and elsewhere
is certified as a Class I laser product conforming to the requirements of IEC
825.
4
If an operating instruction appears to conflict with safety information,
heed the safety information. You may have misunderstood the
operating instruction. If you cannot resolve the conflict, contact your
sales or service representative for assistance.
Class I laser products are not considered to be hazardous. The laser system
and printer are designed so there is never any human access to laser
radiation above a Class I level during normal operation, user maintenance or
prescribed service condition.
5
Unplug the machine from the AC wall socket and/or telephone jack
before cleaning. Do not use liquid or aerosol cleaners. Use only a damp
cloth for cleaning.
WARNING
6
7
8
9
Do not place the machine on an unstable cart, stand or table. It may
fall, causing serious damage.
Never operate or service the printer with the protective cover removed from
Laser/Scanner assembly. The reflected beam, although invisible, can
damage your eyes.
Your machine should never be placed on, near or over a radiator, heater,
air conditioner or ventilation duct.
Do not allow anything to rest on the power cord. Do not locate your
machine where the cords will be abused by persons walking on them.
Do not overload wall outlets and extension cords. This can diminish
performance, and may result in the risk of fire or electric shock.
10 Do not allow pets to chew on the AC power, telephone or PC interface
cords.
11 Never push objects of any kind into the machine through case or cabinet
openings. They may touch dangerous voltage points, creating a risk of
fire or shock. Never spill liquid of any kind onto or into the machine.
12 Your machine may have a heavy cover for optimal pressure on the
document for the best scanning and/or faxing (usually the flatbed-type
of machine). In this case, replace the cover after placing document on
the scan glass, by holding and moving it down slowly until it seats on its
location.
13 To reduce the risk of electric shock, do not disassemble the machine.
Take it to a qualified service technician when repair work is required.
Opening or removing covers may expose you to dangerous voltages or
other risks. Incorrect reassembly could cause electric shock when the
unit is subsequently used.
14 Unplug the machine from the telephone jack, PC and AC wall outlet and
refer servicing to qualified service personnel under the following
conditions:
Ozone Safety
During normal operation, this machine produces ozone.
The ozone produced does not present a hazard to the
operator. However, it is advisable that the machine be
operated in a well ventilated area.
•When any part of the power cord, plug or connecting cable is damaged
or frayed.
•If liquid has been spilled into the machine.
•If the machine has been exposed to rain or water.
•If the machine does not operate properly after instructions have been
followed.
If you need additional information about ozone, please
request your nearest Xerox dealer.
•If the machine has been dropped, or the cabinet appears damaged.
•If the machine exhibits a sudden and distinct change in performance.
15 Adjust only those controls covered by the operating instructions.
Improper adjustment of other controls may result in damage, and may
require extensive work by a qualified service technician to restore the
machine to normal operation.
a. AWG: American Wire Gauge
3
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•Increase the separation between the equipment and receiver.
•Connect the equipment into an outlet on a circuit different from that to
which the receiver is connected.
Power Saver
This printer contains advanced energy conservation technology that reduces
power consumption when it is not in active use.
•Consult the dealer or experienced radio TV technician for help.
When the printer does not receive data for an extended period of time, power
consumption is automatically lowered.
CAUTION: Change or modifications not expressly approved by the
manufacturer responsible for compliance could void the user's authority to
operate the equipment.
Recycling
Please recycle or dispose of the packaging material for this
product in an environmentally responsible manner.
Canadian Radio Interference Regulations
This digital apparatus does not exceed the Class B limits for radio noise
emissions from digital apparatus as set out in the interference-causing
equipment standard entitled “Digital Apparatus”, ICES-003 of the Industry
and Science Canada.
Cet appareil numérique respecte les limites de bruits radioélectriques
applicables aux appareils numériques de Classe B prescrites dans la norme
sur le matériel brouilleur: “Appareils Numériques”, ICES-003 édictée par
l’Industrie et Sciences Canada.
Correct Disposal of This Product (Waste
Electrical & Electronic Equipment)
(Applicable in the European Union and other European
countries with separate collection systems)
Declaration of Conformity (European
Countries)
This marking shown on the product or its literature, indicates
that it should not be disposed with other household wastes
at the end of its working life. To prevent possible harm to
the environment or human health from uncontrolled waste
disposal, please separate this from other types of wastes and
recycle it responsibly to promote the sustainable reuse of
material resources.
Approvals and Certifications
The CE marking applied to this product symbolizes Xerox
Corporation. Declaration of Conformity with the following
applicable 93/68/EEC Directives of the European Union as of
the dates indicated:
Household users should contact either the retailer where they purchased this
product, or their local government office, for details of where and how they
can take this item for environmentally safe recycling.
January 1, 1995: Council Directive 73/23/EEC Approximation of the laws
of the member states related to low voltage equipment.
Business users should contact their supplier and check the terms and
conditions of the purchase contract. This product should not be mixed with
other commercial wastes for disposal.
January 1, 1996: Council Directive 89/336/EEC (92/31/EEC),
approximation of the laws of the Member States related to electromagnetic
compatibility.
March 9, 1999: Council Directive 1999/5/EC on radio equipment and
telecommunications terminal equipment and the mutual recognition of their
conformity.
Radio Frequency Emissions
FCC Information to the User
A full declaration, defining the relevant Directives and referenced standards
can be obtained from your Xerox Corporation representative.
This device complies with Part 15 of the FCC Rules. Operation is subject to
the following two conditions:
•This device may not cause harmful interference, and
•This device must accept any interference received, including
interference that may cause undesired operation.
Replacing the Fitted Plug (for UK Only)
IMPORTANT
This equipment has been tested and found to comply with the limits for a
Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are
designed to provide reasonable protection against harmful interference in a
residential installation. This equipment generates, uses and can radiate radio
frequency energy and, if not installed and used in accordance with the
instructions, may cause harmful interference to radio communications.
However, there is no guarantee that interference will not occur in a particular
installation. If this equipment does cause harmful interference to radio or
television reception, which can be determined by turning the equipment off
and on, the user is encouraged to try to correct the interference by one or
more of the following measures:
The mains lead for this machine is fitted with a standard (BS 1363) 13 amp
plug and has a 13 amp fuse. When you change or examine the fuse, you
must re-fit the correct 13 amp fuse. You then need to replace the fuse cover.
If you have lost the fuse cover, do not use the plug until you have another
fuse cover.
Please contact the people from you purchased the machine.
The 13 amp plug is the most widely used type in the UK and should be
suitable. However, some buildings (mainly old ones) do not have normal 13
amp plug sockets. You need to buy a suitable plug adaptor. Do not remove
the moulded plug.
•Reorient or relocate the receiving antenna.
4
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WARNING
If you cut off the moulded plug, get rid of it straight away.
You cannot rewire the plug and you may receive an electric
shock if you plug it into a socket.
IMPORTANT WARNING: You must earth this machine.
The wires in the mains lead have the following color code:
• Green and Yellow: Earth
• Blue: Neutral
• Brown: Live
If the wires in the mains lead do not match the colors marked in your plug,
do the following:
You must connect the green and yellow wire to the pin marked by the letter
“E” or by the safety ‘Earth symbol’ or colored green and yellow or green.
You must connect the blue wire to the pin which is marked with the letter “N”
or colored black.
You must connect the brown wire to the pin which is marked with the letter
“L” or colored red.
You must have a 13 amp fuse in the plug, adaptor, or at the distribution
board.
5
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Save time and money
• You can print multiple pages on one single sheet of paper to
save paper.
1
Introduction
Thank you for purchasing this Xerox multifunctional product.
Your machine provides printing, copying, and scanning
functions!
• You can use preprinted forms and letterhead on plain paper.
See the Software Section
• This machine automatically conserves electricity by
substantially reducing power consumption when not
printing.
This chapter includes:
• Special features
Print in various environments
• Understanding component locations
• You can print in Windows 98/Me/2000/XP
.
• Your machine is compatible with various Linux operating
system versions.
Special features
Your new machine is equipped with special features that
improve the print quality. You can:
• Your machine is compatible with various Macintosh
operating system versions.
• Your machine comes with the USB interface.
Print with excellent quality and speed
• You can print up to 600 dpi X 600 dpi. See the Software
Section
.
• Your machine prints A4-sized paper at up to 18 ppma and
letter-sized paper at up to 19 ppm.
Handle paper flexibly
• The manual feeder supports plain paper, letterhead,
envelope, label, transparency, custom-sized material,
postcard, and heavy paper.
• The paper input tray supports 250 sheets of A4/letter-
sized paper.
Create professional documents
• Print Watermarks. You can customize your documents with
words, such as “Confidential.” See the Software Section
.
• Print Posters. The text and pictures of each page of your
document are magnified and printed across the sheet of
paper and taped together to form a poster. See the
Software Section
.
a. page per minute
1.1
Introduction
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Rear view
Understanding component
locations
These are the main components of your machine:
Front view
1
2
rear cover
USB port
3
4
power receptacle
power switch
1
2
3
4
5
document cover
6
7
8
9
manual feeder guides
document glass
control panel
front cover
paper input tray
manual feeder
output tray
toner cartridge
10 scan unit
1.2
Introduction
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Control panel functions
Displays the current status and prompts during an operation.
1
2
3
4
5
6
7
Shows the status of your machine. See page 9.3.
Enters Menu mode and scrolls through the available menus.
Scroll through the options available in the selected menu.
Confirms the selection on the display.
Sends you back to the upper menu level.
Allows you to enter the number of copies.
Stops an operation at any time.
8
9
In Standby mode, clears/cancels the copy options, such as the resolution, the document type setting, the copy size, and the
number of copies.
Starts a job.
1.3
Introduction
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Setting up your machine
2
your machine.
Finding more information
This chapter includes:
You can find information for setting up and using your machine
from the following resources, either printed or onscreen.
Setting up your machine
• Selecting a location
• Installing the toner cartridge
• Loading paper
Quick Install
Guide
Provides information on setting up your
machine and, therefore, be sure to follow
the instructions in the guide to get the
machine ready.
• Making connections
• Turning the machine on
Setting up the machine system
• Overview of control panel menus
• Changing the display language
• Using the save modes
Online User’s
Guide
Provides you with step-by-step
instructions for using your machine’s full
features, and contains information for
maintaining your machine,
troubleshooting, and installing
accessories.
Printer software overview
• Supplied printer software
• Printer driver features
• System requirements
This user’s guide also contains the
Software Section providing you with
information on how to print documents
with your machine on various operating
systems, and how to use the supplied
software utilities.
NOTE: You can access the user’s guides
in other languages from the Manual
folder on the printer driver CD.
Printer Driver Help
Provides you with help information on
printer driver properties and instructions
for setting up the properties for printing.
To access a printer driver help screen,
click Help from the printer properties
dialog box.
Xerox website
If you have Internet access, you can get
help, support, printer drivers, manuals,
and order information from the Xerox
2.1
Getting started
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Selecting a location
Installing the toner cartridge
Select a level, stable place with adequate space for air
circulation. Allow extra space for opening covers and trays.
1
Open the front cover.
The area should be well-ventilated and away from direct
sunlight or sources of heat, cold, and humidity. Do not set the
machine close to the edge of your desk or table.
Clearance space
•
Front: 482.6 mm (enough space so that the paper tray can
be removed)
•
•
•
Back: 100 mm (enough space for ventilation)
Right: 100 mm (enough space for ventilation)
Left: 100 mm (enough space for ventilation)
2
3
Remove the toner cartridge from its bag. Do not use a
knife or other sharp object as it might scratch the drum of
the toner cartridge.
Roll the toner cartridge 5 or 6 times to distribute the toner
evenly inside the toner cartridge.
Thoroughly rolling the toner cartridge will assure
maximum copies per toner cartridge.
4
Remove the paper protecting the toner cartridge.
NOTE: If toner gets on your clothing, wipe it off with a dry
cloth and wash clothing in cold water. Hot water sets toner into
fabric.
2.2
Getting started
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CAUTION
:
Loading paper
• To prevent damage, do not expose the toner cartridge to
light for more than a few minutes. Cover it with a piece of
paper, if left exposed for more than a few minutes.
The paper input tray can hold a maximum of 250 sheets of 20
lb (75 g/m2) plain paper.
• Do not touch the green underside of the toner cartridge. Use
the handle on the toner cartridge to avoid touching this area.
1
Pull open the paper input tray and remove it from the
machine.
5
6
Hold the toner cartridge by the handle. Slowly insert the
toner cartridge into the opening in the machine.
Tabs on the sides of the toner cartridge and corresponding
grooves within the machine will guide the toner cartridge
into the correct position until it locks into place completely.
2
Fan the edges of the paper stack to separate the pages.
Then tap the stack on a flat surface to even it up.
1
2
Groove
Tab
3
Insert the paper stack into the paper input tray with the
7
Close the front cover. Make sure that the front cover is
securely closed.
side to be printed on facing down
.
NOTE: If you want to load a different sized paper, you need to
adjust the paper guides. For details, see page 2.4.
NOTE: When printing text at 5% coverage, you can expect a
toner cartridge life of approximately 3,000 pages. (1,000
pages for the toner cartridge that is shipped with the
machine.)
2.3
Getting started
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4
Pay attention to the paper limit mark on both inside walls
of the paper input tray. Paper overloading may cause
paper jams.
Changing the size of the paper in the paper
input tray
To load longer sizes of paper, such as Legal-sized paper, you
need to adjust the paper guides to extend the paper input tray.
1
After pressing and unlatching the guide lock, slide the
paper length guide out completely to extend the paper
input tray to its full length.
5
Insert and slide the paper input tray back into the
machine.
2
After inserting paper into the paper input tray, squeeze the
front paper length guide and slide it until it lightly touches
the end of the paper stack.
NOTE: After you load paper, you need to set up your machine
for the paper type and size you loaded. See page 3.6 for
copying, or the Software Section for PC-printing. The
settings made from the printer driver override the settings on
the control panel.
For paper smaller than Letter size, adjust the front paper
length guide so that it lightly touches the paper stack.
2.4
Getting started
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3
Squeeze the paper width guide, as shown and slide it to
the stack of paper until it lightly touches the side of the
stack.
NOTE: When using the USB connection, your machine
provides two USB modes; Fast and Slow. Fast is the default
mode. Some PC users may experience poor USB function in
the default mode. If this occurs, select Slow mode to achieve
successful results. For details about changing the USB mode,
see page 9.7.
Turning the machine on
NOTES
:
1
Plug one end of the supplied power cord into the power
receptacle on the machine and the other end into a
properly grounded AC outlet.
• Do not push the paper width guide far enough to cause the
materials to warp.
• If you do not adjust the paper width guide, it may cause
paper jams.
2
Press the power switch to turn the machine on. warming
up please wait appears on the display indicating that the
machine is now on.
Making connections
1
Connect a USB cable to the USB connector on your
machine
To view your display text in another language, see
page 2.6.
CAUTION
:
• The fuser area inside of the rear cover of your machine
becomes very hot when in use. Take care not to burn your
fingers when you access this area.
• Do not disassemble the machine with power on. If you do,
you may receive an electric shock.
To the USB port on your computer
2
Connect the other end of the cable to the USB port on your
computer.
See your computer User’s Guide if you need help.
2.5
Getting started
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Setting up the machine system
Changing the display language
To change the language that appears on the control panel,
follow these steps:
Overview of control panel menus
The control panel provides access to various menus to set up
the machine or use the machine’s functions. They can be
1
Press
line of the display.
button until Machine Setup appears on the top
2
3
Press
button when Language appears.
accessed by pressing
button
.
Press the scroll button ( or ) to select the language you
want and press
Refer to the following diagram.
button.
4
Press button to return to Standby mode.
Reduce/Enlarge
Darkness
Using the save modes
Original Type
Special Copy
Toner save mode
Off
Toner save mode allows your machine to use less toner on each
page. Activating this mode extends the life of the toner
cartridge beyond what one would experience in the normal
mode, but it reduces print quality.
Clone
Auto Fit
ID Card Copy
2 UP
1
Press
line of the display.
button until Toner Save appears on the top
2
Press the scroll button ( or ) until On appears and press
Poster
button.
Toner Save
NOTE: When PC-printing, you can also turn on or off Toner
Save mode in the printer properties. See the Software
Section
.
Paper Setting
Paper Size
Paper Type
Power save mode
Copy Setup
Power save mode allows your machine to reduce power
consumption when it is not in actual use. You can turn this
mode on and select a length of time for which the machine
waits after a job is printed before it switches to a reduced power
state.
Default-Change
Timeout
Report
1
2
3
4
5
Press
button until Machine Setup appears on the
top line of the display.
Machine Setup
Language
Power Save
USB mode
Press the scroll button ( or ) until Power Save appears
and press
button.
Press the scroll button ( or ) until On appears and press
button.
Maintenance
Clean Drum
Press the scroll button ( or ) to select the time setting
you want and press
button.
Clear Settings
Press button to return to Standby mode.
2.6
Getting started
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Printer software overview
Printer driver features
Your printer drivers support the following standard features:
• Paper source selection
Supplied printer software
You must install the printer software using the supplied printer
driver CD after you have set up your machine and connected it
• Paper size, orientation and media type
• Number of copies
The following table lists a general overview of features
supported by your printer drivers.
to your computer. For details, see the Software Section
.
The printer driver CD provides you with the following software:
Printer Driver
Feature
Programs for windows
Win 98/Me/
2000/XP
Macintosh
Linux
To use your machine as a printer and scanner in Windows, you
must install the MFP driver. You can install selectively or all the
following components:
Toner save
Y
Y
Y
Y
N
Y
Y
•
Printer driver- Use this driver to take full advantage of
your printer’s features.
Print quality option
Poster printing
Y
N
Y
N
•
Scanner driver- TWAIN and Windows Image Acquisition
(WIA) driver are available for scanning documents on your
machine.
Multiple pages
Y(2,4)
per sheet (N-up)
•
ControlCentre- Use this program to create phonebook
entries. You can also update the firmware of the machine.
Fit to page printing
Scale printing
Watermark
Y
Y
Y
Y
Y
N
Y
Y
Y
Linux driver
N
N
N
N
N
N
You can print and scan in Linux using your machine. For
information about installing the MFP driver in Linux, see the
Overlay
Software Section
.
TrueType fonts option
Macintosh printer driver
You can print and scan in Macintosh using your machine. For
information about installing the printer driver in Macintosh, see
NOTE: The Overay feature is not supported in NT 4.0.
the Software Section
.
2.7
Getting started
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System requirements
Before you begin, ensure that your system meets the minimum
requirements.
Item
Requirements
Recommended
Operating Windows 98/Me/2000/XP
system
CPU
Windows
98/Me/2000 MHz or higher
Pentium II 400
Pentium III 933
MHz
Windows XP Pentium III 933
MHz or higher
Pentium IV 1
GHz
RAM
Windows
98/Me/2000
64 MB or more
128 MB
Windows XP 128 MB or more
256 MB
1 GB
Free disk
space
Windows
300 MB or more
98/Me/2000
Windows XP 1 GB or more
5.0 or higher
5 GB
Internet
Explorer
NOTE: For Windows 2000/XP, users who have an
administrator right can install the software.
2.8
Getting started
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2
Place the document face down on the document glass
and align it with the registration guide at the top left
corner of the glass.
3
Loading original
documents and paper
This chapter introduces you to how to load documents and print
materials into your machine.
This chapter includes:
• Loading document
• Selecting print materials
• Loading paper
• Setting the paper size and type
• Selecting an output location
Loading document
3
Close the document cover. Be careful not to move the
document.
You can use the document glass to load an original document
for copying and scanning.
1
Lift and open the document cover.
NOTES
:
• Leaving the document cover open while copying may affect
copy quality and toner consumption.
• Dust on the document glass may cause black spots on the
printout. Always keep it clean.
• If you are copying a page from a book or magazine, lift the
document cover until its hinges are caught by the stopper
and then close the cover. If the book or magazine is thicker
than 30 mm, start copying with the cover open.
3.1
Loading original documents and paper
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Supported paper types and sizes
Selecting print materials
a
b
Type
Size
Letter
Dimensions
Weight
Capacity
You can print on a variety of print materials, such as plain
paper, envelopes, labels, and transparencies. Always use print
materials that meet the guidelines for use with your machine.
Paper that does not meet the guidelines outlined in this user’s
guide may cause the following problems:
Plain paper
215.9 x 279 mm
(8.5 x 11 inches)
• 60 to 90
g/m2 (16
to 24 lb
bond) for
the paper
input tray
• 60 to 165
g/m2 (16
to 43 lb
• 250
sheets of
75 g/m2
(20 lb
Legal
215.9 x 355.6
mm (8.5 x 14
inches)
bond)
• Poor print quality
paper for
the paper
input tray
• 1 sheet of
paper for
the
• Increased paper jams
• Premature wear on the machine.
Folio
A4
216 x 330.2 mm
(8.5 x 13 inches)
Properties, such as weight, composition, grain, and moisture
content, are important factors that affect the machine’s
performance and the output quality. When you choose print
materials, consider the following:
bond) for
the
210 x 297 mm
(8.27 x 11.69
inches)
manual
feeder
manual
feeder
• Desired outcome: The paper you choose should be
appropriate for your project.
Oficio
JIS B5
ISO B5
Executive
A5
216 x 343 mm
(8.5 x 13.5
inches)
• Size: You can use any size paper that fits easily within the
paper adjusters of the paper input tray.
182 x 257 mm
(7.18 x 10.12
inches)
• Weight: Your machine supports paper weights as follows:
- 16 to 24 lb (60 to 90 g/m2) bond for the paper input tray
- 16 to 43 lb (60 to 165 g/m2) bond for the manual feeder.
176 x 250 mm
(6.93 x 9.84
inches)
• Brightness: Some papers are whiter than others and
produce sharper, more vibrant images.
• Surface smoothness: The smoothness of the paper affects
how crisp the printing looks on the paper.
184.2 x 266.7
mm (7.25 x 10.5
inches)
NOTES
:
• Some paper may meet all of the guidelines in this section
and still not produce satisfactory results. This may be the
result of improper handling, unacceptable temperature and
humidity levels, or other variables over which Xerox has no
control.
148.5 x 210 mm
(5.85 x 8.27
inches)
A6
105 x 148.5 mm
(4.13 x 5.85
inches)
• Before purchasing large quantities of paper, ensure that the
paper meets the requirements specified in this user’s guide.
Envelope
Envelope B5 176 x 250 mm
(6.92 x 9.48
60 to 90
1 sheet of
g/m2 (16 to paper for
CAUTION: Using paper that does not meet these specifications
may cause problems, requiring repairs. Such repairs are not
covered by the Xerox warranty or service agreements.
inches)
24 lb)
the manual
feeder
Envelope
Monarch
98.4 x 190.5 mm
(3.88 x 7.5
inches)
Envelope
COM-10
105 x 241 mm
(4.12 x 9.5
inches)
Envelope DL 110 x 220 mm
(4.33 x 8.66
inches)
Envelope C5 162 x 229 mm
(6.38 x 9.02
inches)
3.2
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a
b
Guidelines for selecting and storing
print materials
Type
Size
Dimensions
Weight
Capacity
Envelope
Envelope C6 114 x 162 mm
(4.48 x 6.37
60 to 90
1 sheet of
g/m2 (16 to paper for
When selecting or loading paper, envelopes, or other print
materials, keep these guidelines in mind:
(continued)
inches)
24 lb)
the manual
feeder
• Always use paper and other materials that conform with the
specifications listed on page 3.2.
Transparency
Labels
Letter, A4
Refer to the Plain 138 to 148
paper section
g/m2
1 sheet of
paper for
the manual
feeder
• Attempting to print on damp, curled, wrinkled, or torn paper
can cause paper jams and poor print quality.
• For the best print quality, use only high quality copier grade
paper specifically recommended for use in laser printers.
Letter, Legal, Refer to the Plain 120 to 150
Folio, A4, JIS paper section
B5, ISO B5,
1 sheet of
• Avoid using the following paper types:
g/m2 (32 to paper for
40 lb)
- Paper with embossed lettering, perforations, or a texture
that is too smooth or too rough
the manual
feeder
Executive,
A5, A6
- Erasable bond paper
- Multi-paged paper
Card stock
Letter, Legal, Refer to the Plain 60 to 165
1 sheet of
Folio, A4, JIS paper section
B5, ISO B5,
g/m2 (16 to paper for
- Synthetic paper and thermally reactive paper
43 lb)
the manual
feeder
-
Carbonless paper and Tracing paper.
Executive,
A5, A6
• Use of these types of paper could result in paper jams,
chemical smells, and damage to your machine.
• Store paper in its ream wrapper until you are ready to use it.
Place cartons on pallets or shelves, not on the floor. Do not
place heavy objects on top of the paper, whether it is
packaged or unpackaged. Keep it away from moisture or
other conditions that can cause it to wrinkle or curl.
Minimum size (custom)
76 x 127 mm
60 to 165
1 sheet of
(3.0 x 5.0 inches) g/m2 (16 to paper for
43 lb bond) the manual
Maximum size (custom)
215.9 x 356 mm
(8.5 x 14 inches)
feeder
• Store unused materials at temperatures between 15o C and
30o C (59o F to 86o F). The relative humidity should be
between 10% and 70%.
a If paper weight is over 90 g/m2, load one sheet of paper in the manual feeder.
b Maximum capacity may differ depending on media weight, thickness, and
environmental conditions.
• Store unused paper in a moisture-proof wrap, such as a
plastic container or bag, to prevent dust and moisture from
contaminating your paper.
Paper size supported in each mode
• Load special paper types one sheet at a time through the
manual feeder to avoid paper jams.
Mode
Copy mode
Size
Source
• To prevent materials such as transparencies and label sheets
from sticking together, remove them as they print out.
Letter, A4, Legal, Folio,
Executive, ISO B5, JIS
B5, A5, A6
• paper input tray
• manual feeder
Single side printing
All sizes supported by the • paper input tray
machine
• manual feeder
3.3
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Guidelines for special materials
Paper Type
Guidelines
Paper Type
Envelopes
Guidelines
Transparencies
• To avoid damaging the machine, use only
transparencies designed for use in laser printers.
• Transparencies used in the machine must be able to
withstand 208° C (406.4° F), the machine’s fusing
temperature.
• Place them on a flat surface after removing them
from the machine.
• Do not leave them in the paper tray for long periods
of time. Dust and dirt may accumulate on them,
resulting in spotty printing.
• To avoid smudging caused by fingerprints, handle
them carefully.
• Successful printing on envelopes depends upon the
quality of the envelopes. When selecting envelopes,
consider the following factors:
- Weight: The weight of the envelope paper should
not exceed 90 g/m2 (24 lb) or jamming may
occur.
- Construction: Prior to printing, envelopes should
lie flat with less than 6 mm (0.25 inches) curl, and
should not contain air.
- Condition: Envelopes should not be wrinkled,
nicked, or otherwise damaged.
• To avoid fading, do not expose printed
transparencies to prolonged sunlight.
• Ensure that transparencies are not wrinkled, curled,
or have any torn edges.
- Temperature: You should use envelopes that are
compatible with the heat and pressure of the
machine during operation.
• Use only well-constructed envelopes with sharp and
well creased folds.
• Do not use stamped envelopes.
Labels
• To avoid damaging the machine, use only labels
designed for use in laser printers.
• When selecting labels, consider the following
• Do not use envelopes with clasps, snaps, windows,
coated lining, self-adhesive seals, or other synthetic
materials.
• Do not use damaged or poorly made envelopes.
• Be sure the seam at both ends of the envelope
extends all the way to the corner of the envelope.
factors:
- Adhesives: The adhesive material should be stable
at 208° C (406.4° F), the machine’s fusing
temperature.
- Arrangement: Only use labels with no exposed
backing between them. Labels can peel off sheets
that have spaces between the labels, causing
serious jams.
- Curl: Prior to printing, labels must lie flat with no
more than 13 mm (5 inches) of curl in any
direction.
Acceptable
- Condition: Do not use labels with wrinkles,
bubbles, or other indications of separation.
• Make sure that there is no exposed adhesive
material between labels. Exposed areas can cause
labels to peel off during printing, which can cause
paper jams. Exposed adhesive can also cause
damage to machine components.
• Do not run a sheet of labels through the machine
more than once. The adhesive backing is designed
for only a single pass through the machine.
• Do not use labels that are separating from the
backing sheet or are wrinkled, bubbled, or
otherwise damaged.
Unacceptable
• Envelopes with a peel-off adhesive strip or with
more than one flap that folds over to seal must use
adhesives compatible with the machine’s fusing
temperature of 208° C (406.4° F) for 0.1 second.
The extra flaps and strips might cause wrinkling,
creasing, or jams, and may even damage the fuser.
• For the best print quality, position margins no closer
than 15 mm (0.6 inches) from the edges of the
envelope.
• Avoid printing over the area where the envelope’s
seams meet.
Card stock or
custom-sized
materials
• Do not print on media smaller than 76 mm (3
inches) wide or 127 mm (5 inches) long.
• In the software application, set margins at least 6.4
mm (0.25 inches) away from the edges of the
material.
3.4
Loading original documents and paper
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In the manual feeder
Paper Type
Guidelines
Use the manual feeder to print transparencies, labels,
envelopes or postcards in addition to making quick runs of
paper types or sizes that are not currently loaded in the paper
input tray.
Preprinted paper
• Letterhead must be printed with heat-resistant ink
that will not melt, vaporize, or release hazardous
emissions when subjected to the machine’s fusing
temperature of 208° C (406.4° F) for 0.1 second.
• Letterhead ink must be non-flammable and should
not adversely affect printer rollers.
• Forms and letterhead should be sealed in a
moisture-proof wrapping to prevent changes during
storage.
To load print material in the manual feeder:
1
Load a sheet of the print material with the side to be
printed on facing up into the center of the manual
feeder.
• Before you load preprinted paper, such as forms and
letterhead, verify that the ink on the paper is dry.
During the fusing process, wet ink can come off
preprinted paper, reducing print quality.
Loading paper
In the paper input tray
Load the print material you use for the majority of your print
jobs in the paper input tray. The paper input tray can hold a
maximum of 250 sheets of 20 lb (75 g/m2) plain paper.
To load paper, pull open the paper input tray and load paper
with the side to be printed on face down.
Depending on the paper type you are using, keep the
following loading method:
• Envelopes: load a sheet with the flap side down and with
the stamp area on the top left side.
• Transparencies: load a sheet with the print side up and
the top with the adhesive strip entering the machine
first.
• Labels: load a sheet with the print size up and top short
edge entering the machine first.
• Preprinted paper: load a sheet with the design face up,
top edge toward the machine.
You can load letterhead paper with the design side face down.
The top edge of the sheet with the logo should be placed at the
front of the paper input tray.
• Card: load a sheet with the print side up and the short
edge entering the machine first.
For details about loading paper in the tray, see page 2.3.
• Pre printed paper: load a sheet with the printed side
down and an uncurled edge toward the machine.
NOTES
:
• If you experience problems with paper feed, place one sheet
at a time in the manual feeder.
• You can load previously printed paper. The printed side
should be facing up with an uncurled edge at the front. If
you experience problems with paper feed, turn the paper
around. Note that the print quality is not guaranteed.
3.5
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2
Adjust the manual feeder guides to the width of the print
material without bending it.
4
Press the scroll button ( or ) to find the paper size you
are using and press button.
5
6
Press button to return to the upper level.
Press the scroll button ( or ) to select Paper Type and
press
button.
7
8
Press the scroll button ( or ) to find the paper type you
are using and press button.
Press button to return to Standby mode.
Selecting an output location
The machine has two output locations: the rear cover (face up)
and the output tray (face down).
3
After loading paper, you need to set the paper type and
size for the manual feeder. See page 3.6 for copying or the
Software Section for PC-printing.
To use the output tray, make sure that the rear cover is closed.
To use the rear cover, open the rear cover.
NOTE: The settings made from the printer driver override the
settings on the control panel.
NOTES:
• If paper coming out of the output tray has problems, such as
excessive curl, try printing to the rear cover.
• To avoid paper jams, do not open or close the rear cover
while the machine is printing.
4
If you want to use the rear cover, open the rear cover.
Tips on using the manual feeder
• Print materials should be loaded face up with the top edge
going into the manual feeder first and be placed in the
center of the tray.
Printing to the output tray (Face down)
The output tray collects printed paper face down, in the order
in which the sheets were printed. The tray should be used for
most print jobs.
• Always load only the print materials specified in the
Specifications on page 3.2 to avoid paper jams and print
quality problems.
If you use paper which is not long enough to reach the output
tray, use the scan unit.
• When you print on 76 x 127 mm (3 x 5 inches) sized media
on the manual feeder, open the rear cover to use the rear
cover.
To use the scan unit:
• Make sure to open the rear cover when you print on
transparencies. If not, they may tear while exiting the
machine.
1
Lift the scan unit. A tab automatically springs up to
support the cover.
Setting the paper size and type
After loading paper in the paper tray, you need to set the paper
size and type using the control panel buttons. These settings
will apply to Copy mode. For PC-printing, you need to select the
paper size and type in the application program you use on your
PC.
1
Press
line of the display.
button until Paper Setting appears on the top
2
3
Press
button when Paper Size appears.
Press the scroll button ( or ) to select the paper tray
you want to use and press
button.
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2
Take the paper out manually.
To use the rear cover, open the rear cover by pulling it up.
3
Close the scan unit. In order to close the cover, push the
tab to the left and hold it down. Then lower the cover
carefully until the cover is holding down the tab. Then you
can move your hand and finish lowering the cover.
Be careful not to pinch your fingers!
CAUTION: The fuser area inside the rear cover of your
machine becomes very hot when in use. Take care when you
access this area.
NOTES
:
• If you continuously print many pages, the surface of the
output tray may become hot. Be careful not to touch the
surface, and especially keep children away from the surface.
• The output tray can hold up to 50 sheets of paper. Remove
the pages so that tray is not overloaded.
Printing to the rear cover (Face up)
Using the rear cover, paper comes out of the machine face up.
Printing from the manual feeder to the rear cover provides a
straight paper path. Using the rear cover might improve the
output quality with special materials.
3.7
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Reduced/Enlarged copy
4
Copying
This chapter gives you step-by-step instructions for copying
documents.
You can reduce or enlarge the size of a copied image from 50%
to 200% when you copy original documents from the document
glass.
To select from the predefined copy sizes:
This chapter includes:
1
2
Press
button then Reduce/Enlarge appears.
• Copying
Press the scroll button ( or ) to select the size setting
you want and press button.
• Changing the settings for each copy
• Using special copy features
• Changing the default settings
• Setting the time out option
To fine-tune the size of copies:
1
2
Press
button then Reduce/Enlarge appears.
Press the scroll button ( or ) until Custom:50-200%
appears and press button.
3
4
Press the scroll button ( or ) to enter the copy size you
want. Pressing and holding the button allows you to
quickly scroll to the number you want.
Copying
1
Place a document on the document glass.
Press
button to save the selection.
2
Customize the copy settings including copy size, darkness,
and original type, by using the control panel buttons. See
page 4.1.
NOTE: When you make a reduced copy, black lines may
appear at the bottom of your copy.
If necessary, you can use special copy features, such as
Poster copying or 2 Up copying. See page 4.3.
Darkness
3
4
Press
button and enter the number of copies using
If you have an original document containing faint markings and
dark images, you can adjust the brightness to make a copy that
is easier to read.
the scroll button ( or ), if necessary.
Press button to begin copying.
The display shows the copy processing.
1
Press
button until Darkness appears on the top line
of the display.
NOTE: You can cancel the copy job during an operation. Press
2
Press the scroll button ( or ) to select the contrast mode
you want.
button, and the copying will stop.
•
•
Light: works well with dark print.
Normal: works well with standard typed or printed
documents.
Changing the settings for each
copy
The buttons on the control panel let you select all basic copy
options: darkness, document type and copy size. Set the
following options for the current copy job before pressing
button to make copies.
•
Dark: works well with light print or faint pencil
markings.
3
Press
button to save the selection.
Original type
The original type setting is used to improve the copy quality by
selecting the document type for the current copy job.
NOTE: If you press
button while setting the copy options,
all of the options you have set for the current copy job will be
canceled and returned to their default status.
1
Press
line of the display.
button until Original Type appears on the top
2
Press the scroll button ( or ) to select the image mode
you want.
•
•
Text: Use for documents containing mostly text.
Text/Photo: Use for documents with mixed text and
photographs.
•
Photo: Use when the originals are photographs.
4.1
Copying
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3
Press
button to save the selection.
Auto Fit copying
This feature automatically reduces or enlarges the original
image to fit on the paper currently loaded in the machine.
A
Changing the default settings
NOTE: When the size of the document you want to copy is not
same as the size of the paper loaded, this function
automatically adjusts the size of the document to fit the paper.
You can not adjust the copy size manually.
The copy options, including darkness, original type, copy size
and number of copies, can be set to the most frequently used
modes. When you copy a document, the default settings are
used unless they are changed by using the menus on the
control panel.
1
2
3
4
Load the document to be copied on the document glass,
and close the cover.
To create your own default settings:
Press
button until Special Copy appears on the top
1
Press
of the display.
button until Copy Setup appears on the top line
line of the display.
Press the scroll button ( or ) until Auto Fit appears and
2
3
Press OK when Default-Change appears.
Press the scroll button ( or ) to select a setup option
press
button.
Customize the copy settings including copy size, darkness,
and original type, by using the control panel buttons. See
page 4.1.
and press
button.
4
Press the scroll button ( or ) to change the setting or
enter the value and press button.
NOTE: You cannot adjust the copy size using the Reduce/
Enlarge menu while Auto Fit copying is enabled.
5
6
Repeat steps 3 through 4, as needed.
Press button to return to Standby mode.
5
Press
button to begin copying.
NOTE: While you are setting copy options, pressing
button cancels the changed settings and restores their default
status.
ID Card copying
You can copy both sides of the ID Card like a drivers licence to
a single side of paper.
When you copy using this feature, the machine prints one side
of the card on the upper half of the paper and the other side on
the lower half without reducing the size of the original.
Using special copy features
If the loaded card is larger than the printable area, some
portions may not be printed.
Clone copying
1
2
3
4
Place the ID Card to be copied on the document glass and
close the cover.
This feature prints multiple image copies from the original
document on a single page. The number of images is
automatically determined by the original image and paper size.
Press
button until Special Copy appears on the top
line of the display.
1
2
3
4
Place the document to be copied on the document glass,
and close the cover.
Press the scroll button ( or ) until ID Card copy
appears and press
button.
Press
button until Special Copy appears on the top
line of the display.
Customize the copy settings including copy size, darkness,
and original type, by using the control panel buttons. See
page 4.1.
Press the scroll button ( or ) until Clone appears and
press
button.
5
6
Press
button to begin copying.
Customize the copy settings including copy size, darkness,
and original type, by using the control panel buttons. See
page 4.1.
Your machine begins scanning the front side and will then
display Set Backside
.
Open the document cover and flip the document over.
Close the cover.
NOTE: You cannot adjust the copy size using the Reduce/
Enlarge menu while making a clone copy.
5
Press
button to begin copying.
4.2
Copying
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approximately 30 seconds, the machine cancels the copy job
and returns to Standby mode.
button or no buttons are pressed for
NOTE: You cannot adjust the copy size using the Reduce/
Enlarge menu while making a poster.
Your original document is divided into 9
portions. Each portion is scanned and printed
one by one in the following order:
7
Press
button to begin copying.
2-UP copying
This feature prints 2 original images reduced to fit onto one
sheet of paper.
1
2
3
4
Place the document to be copied on the document glass
and close the cover.
Setting the time out option
You can set the time the machine waits before it restores the
default copy settings, if you do not start copying after changing
them on the control panel.
Press
button until Special Copy appears on the top
line of the display.
Press the scroll button ( or ) until 2-UP appears and
press
button.
1
2
3
Press
of the display.
button until Copy Setup appears on the top line
Customize the copy settings including copy size, darkness,
and original type, by using the control panel buttons. See
page 4.1.
Press the scroll button ( or ) until Timeout appears and
press
button.
Press the scroll button ( or ) to select the time setting
you want.
NOTE: You cannot adjust the copying size using the Reduce/
Enlarge menu while making a 2-UP copying.
Selecting Off means that the machine does not restore the
default settings until you press
copying, or button to cancel.
button to begin
5
Press
button to begin copying.
Your machine begins scanning the front side and will then
display Set Next Page Press Start
4
5
Press
press
button to save your selection.
.
button to return to Standby mode.
6
7
Place the second document to be copied on the document
glass.
Press
button to begin copying.
NOTE: 2-UP copying reduces your original document by 50%.
Poster copying
This feature prints an image onto 9 sheets of paper (3x3). You
can paste the printed pages together to make one poster-sized
document.
1
2
3
4
Place the document to be copied on the document glass
and close the cover.
Press
button until Special Copy appears on the top
line of the display.
Press the scroll button ( or ) until Poster appears and
press
button.
Customize the copy settings including copy size, darkness,
and original type, by using the control panel buttons. See
page 4.1.
5
Press
button to begin copying.
4.3
Copying
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5
Basic printing
This chapter explains common printing tasks.
Printing a document
This printer allows you to print from various Windows
applications, a Macintosh computer, or a Linux system. The
exact steps for printing a document may vary depending on the
application you use.
For details about printing, see the Software Section
.
Canceling a print job
If the print job is waiting in a print queue or print spooler, such
as the printer group in Windows, delete the job as follows:
1
2
Click the Windows Start button.
For Windows 98/2000/Me, select Settings and then
Printers
.
For Windows XP, select Printers and Faxes
.
3
4
Double-click the Xerox Workcentre 3119 Series icon.
From the Document menu, select Cancel Printing
(Windows 98/Me) or Cancel (Windows 2000/XP).
NOTE: You can also access this window by simply double-
clicking the printer icon at the bottom right corner of the
Windows desktop.
You can also cancel the current job by pressing
button on
the control panel of your machine.
5.1
Basic printing
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6
Scanning
Scanning with your machine lets you turn pictures and text into
digital files on your computer. Then you can upload them on
your web site or use them to create projects that you can print
using Xerox the WIA driver.
Scanning basics
Your machine offers the following ways to scan an image:
• From TWAIN-compliant software: You can use other
software including Adobe Photoshop Deluxe and Adobe
Photoshop.
• From the Windows Images Acquisition (WIA) driver: Your
machine supports the WIA driver for scanning images.
NOTE: To scan with your machine, you must install the
software. For details about installing the software, see the
Software Section
.
6.1
Scanning
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7
Ordering toner
cartridge
This chapter provides information on purchasing toner
cartridges available for your machine.
Toner cartridges
When the toner runs out, you can order the following type of
toner cartridges for your machine:
a
Type
Standard
Yield
Part number
013R00625
3,000 pages
a.ISO 19752 5% coverage
How to purchase
To order Xerox-authorized toner cartridges, contact your local
7.1
Ordering toner cartridge
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8
Maintenance
This chapter provides information for maintaining your machine
and the toner cartridge.
Cleaning your machine
To maintain print and scan quality, follow the cleaning
procedures below each time the toner cartridge is replaced or
if print and scan quality problems occur.
This chapter includes:
• Printing reports
CAUTION: Cleaning the cabinet of the machine with cleaning
materials containing large amounts of alcohol, solvent, or
other strong substances can discolor or crack the cabinet.
• Clearing memory
• Cleaning your machine
• Maintaining the toner cartridge
• Consumable and replacement parts
Cleaning the outside
Clean the cabinet of the machine with a soft lint-free cloth. You
can dampen the cloth slightly with water, but be careful not to
let any water drip onto or into the machine.
Printing reports
Your machine can print report containing system data
information.
Cleaning the inside
During the printing process, paper, toner, and dust particles can
accumulate inside the machine. This buildup can cause print
quality problems, such as toner specks or smearing. Cleaning
the inside of the machine clears or reduces these problems.
1
Press
the display.
button until Report appears on the top line of
1
Turn the machine off and unplug the power cord. Wait for
the machine to cool down.
2
Press
button when System Data appears.
The system data information will be printed.
2
Open the front cover and pull the toner cartridge out. Set
it on a clean flat surface.
Clearing memory
You can selectively clear information stored in your machine’s
memory.
1
2
3
Press
line of the display.
button until Maintenance appears on the top
Press the scroll button ( or ) until Clear Settings
appears and press
button.
Press the scroll button ( or ) to select the item you want
to clear.
•
•
•
•
Paper Setting: Resets all of the Paper Setting options
to the factory default.
CAUTION
:
• To prevent damage to the toner cartridge, do not expose it
to light for more than a few minutes. Cover it with a piece of
paper, if necessary.
Copy Setup: Resets all of the Copy Setup options to the
factory default.
All Settings: Resets all of your settings to the factory
default.
• Do not touch the green surface underside of the toner
cartridge. Use the handle on the toner cartridge to avoid
touching this area.
Machine Setup: Resets all of the system settings, such
as the display language and save mode, to the factory
default.
4
Press
is cleared.
button to confirm clearing. The selected setting
5
6
Repeat steps 3 through 4 to clear another setting.
Press button to return to Standby mode.
8.1
Maintenance
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3
With a dry lint-free cloth, wipe away any dust and spilled
toner from the toner cartridge area and the toner cartridge
cavity.
The machine prints out a cleaning page. Toner particles on
the drum surface are affixed to the paper.
4
If the problem remains, repeat steps 1 through 3.
Cleaning the scan unit
Keeping the scan unit clean helps ensure the best possible
copies. We suggest that you clean the scan unit at the start of
each day and during the day, as needed.
1
Slightly dampen a soft lint-free cloth or paper towel with
water.
2
3
Open the document cover.
Wipe the surface of the document glass until it is clean and
dry.
CAUTION: While cleaning the inside of the machine, be careful
not to touch the transfer roller, located underneath the toner
cartridge. Oil from your fingers can cause print scan quality
problems.
4
Locate the long strip of glass (LSU) inside the top of the
toner cartridge compartment, and gently swab the glass to
see if dirt turns the white cotton black.
1
2
document cover
document glass
4
5
Wipe the underside of the document cover until it is clean
and dry.
Close the document cover.
5
6
Reinsert the toner cartridge and close the front cover.
Plug in the power cord and turn the machine on.
Cleaning the drum
If there are streaks or spots on your print, the OPC drum of the
toner cartridge may require cleaning.
1
2
3
Before starting the cleaning procedure, make sure that
paper is loaded in the machine.
Press
button until Maintenance appears on the top
line of the display.
Press button when Clean Drum appears.
8.2
Maintenance
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2
Pull the toner cartridge out.
Maintaining the toner cartridge
Toner cartridge storage
To get the most from the toner cartridge, keep the following
guidelines in mind:
• Do not remove the toner cartridge from its package until
ready for use.
• Do not refill the toner cartridge. The machine warranty
does not cover damage caused by using a refilled
toner cartridge
.
• Store toner cartridges in the same environment as your
machine.
3
Thoroughly roll the toner cartridge 5 or 6 times to
distribute the toner evenly inside the toner cartridge.
• To prevent damage to the toner cartridge, do not expose it
to light for more than a few minutes.
Saving toner
To save toner, press
button until Toner Save appears and
then press button when On appears. Using this feature
extends the life of the toner cartridge and reduces your cost
per page, but it also reduces print quality.
Expected toner cartridge life
The life of the toner cartridge depends on the amount of toner
that print jobs require. When printing text at ISO 19752 5%
coverage, a new toner cartridge lasts an average of 3,000
pages. (The original toner cartridge supplied with the machine
lasts an average of 1,000 pages.) The actual number may be
different depending on the print density of the page you print.
If you print a lot of graphics, you may need to change the toner
cartridge more often.
NOTE: If toner gets on your clothing, wipe it off with a dry
cloth and wash clothing in cold water. Hot water sets toner into
fabric.
CAUTION: Do not touch the green underside of the toner
cartridge. Use the handle on the toner cartridge to avoid
touching this area.
NOTE: The 1,000 pages and 3,000 pages toner cartridge have
different shapes.
4
5
Hold the toner cartridge by the handle and slowly insert
the toner cartridge into the opening in the machine.
Redistributing the toner cartridge
Tabs on the sides of the toner cartridge and corresponding
grooves within the machine will guide the toner cartridge
into the correct position until it locks into place completely.
When the toner cartridge is near the end of its life:
• White streaks or light printing occurs.
• The warning message, Toner Low displays on the control
panel.
• The Smart Panel program window appears on the computer
telling you that the toner cartridge is low on toner.
• The Status LED blinks red.
If this happens, you can temporarily reestablish print quality by
redistributing the remaining toner in the toner cartridge. In
some cases, white streaks or light printing will still occur even
after you have redistributed the toner.
1
Open the front cover.
6
Close the front cover. Make sure that the cover is securely
closed.
8.3
Maintenance
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4
Remove the paper protecting the toner cartridge.
Replacing the toner cartridge
When the toner cartridge is completely empty:
• The warning message, Toner Empty or [Toner Empty]
Replace Toner displays on the control panel.
• The Smart Panel program window appears on the computer
telling you that the toner cartridge is empty.
• The Status LED lights red.
At this stage, the toner cartridge needs to be replaced. For
order information for toner cartridges, see page 7.1.
NOTE: If toner gets on your clothing, wipe it off with a dry
cloth and wash clothing in cold water. Hot water sets toner into
fabric.
NOTE: When [Toner Empty] Replace Toner message
appears you are no longer able to print a document. replace
the old toner cartridge with new one to resume printing.
CAUTION: Do not touch the green underside of the toner
cartridge. Use the handle on the toner cartridge to avoid
touching this area.
1
Pull the toner cartridge out.
5
6
Hold the toner cartridge by the handle and slowly insert
the toner cartridge into the opening in the machine.
Tabs on the sides of the toner cartridge and corresponding
grooves within the machine will guide the toner cartridge
into the correct position until it locks into place completely.
7
Close the front cover. Make sure that the cover is securely
closed.
2
3
Remove the new toner cartridge from its bag.
Consumable and replacement
parts
Roll the toner cartridge 5 or 6 items to distribute the toner
evenly inside the toner cartridge.
From time to time, you needs to replace the toner cartridge,
roller, and fuser unit to maintain top performance and to avoid
print quality problems and paper feed problems resulting from
worn parts. The Smart Panel program window will appear on
the computer, indicating which item needs to be replaced.
The following items should be replaced after you have printed
the specified number of pages, or when the life span of each
item has expired. The Smart Panel program window will appear
on the computer, indicating which item needs to be replaced.
Items
Transfer roller
Yield (Average)
Approx. 50,000 pages
Approx. 50,000 pages
Approx. 50,000 pages
Thoroughly rolling the toner cartridge will assure
maximum copies per toner cartridge.
Fuser unit
Paper feeding roller
To purchase consumable and replacement parts, contact your
Xerox dealer or the retailer where you bought your machine.
We strongly recommend that these items be installed by a
8.4
Maintenance
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trained service professional, except for the toner cartridge (see
page 8.4).
8.5
Maintenance
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3
out.
9
Troubleshooting
This chapter gives helpful information for what to do if you
encounter an error.
This chapter includes:
• Clearing paper jams
• Understanding the Status LED
• Understanding display messages
• Solving other problems
Clearing paper jams
When a paper jam occurs, Paper Jam appears on the display.
If there is any resistance and the paper does not move
when you pull, or if you cannot see the paper in this area,
check the fuser area around the toner cartridge. See
page 9.2.
Refer to the table below to locate and clear the paper jam.
Message
Location of Jam
Go to
4
5
Insert the paper input tray into the machine until it snaps
into place.
[Paper Jam 0]
In the paper input tray
below and
page 9.1
Open/Close
Door
Open and close the front cover to resume printing.
[Paper Jam 1]
Open/Close
Door
In the fuser area or around
the toner cartridge
page 9.2
page 9.2
In the manual feeder
1
If the paper is not feeding properly, pull the paper out of
the machine.
In the manual feeder
[Paper Jam 2]
Check Inside
In the paper exit area
To avoid tearing the paper, pull out the jammed paper gently
and slowly. Follow the instructions in the following sections to
clear the jam.
In the paper input tray
1
Open and close the front cover. The jammed paper
automatically exits the machine.
If the paper does not exit, continue to step 2.
Pull the paper input tray out.
2
2
To resume printing, open and close the front cover.
9.1
Troubleshooting
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In the fuser area or around the toner
cartridge
In the paper exit area
1
Open and close the front cover. The jammed paper
automatically exits the machine.
NOTE: The fuser area is hot. Take care when removing paper
from the machine.
If the paper does not exit, continue to step 2.
2
Gently pull the paper out of the output tray. Skip to step 9.
1
Open the front cover and pull the toner cartridge out.
If you cannot see the jammed paper in the output tray,
continue to the next step.
3
4
5
Lift the scan unit.
2
Remove the jammed paper by gently pulling it straight
out.
Pull the jammed paper out gently.
Close the scan unit by pushing a tab to the left and hold it
down and lowering the cover carefully until the cover is
holding down the tab.
If there is any resistance and the paper does not move
when you pull or if you cannot see the paper under the
scan unit, continue to the next step.
6
7
Open the rear cover.
Remove the jammed paper by gently pulling it straight
out.
3
Replace the toner cartridge and close the front cover.
Printing automatically resumes.
8
9
Close the rear cover.
Open and close the front cover to resume printing.
9.2
Troubleshooting
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Tips for avoiding paper jams
Understanding the Status LED
The Status LED on the control panel shows the status of your
machine. See the table below to know your machine’s status.
By selecting the correct paper types, most paper jams can be
avoided. When a paper jam occurs, follow the steps outlined in
page 9.1.
• Follow the procedures in page 2.3. Ensure that the
adjustable guides are positioned correctly.
Status
Description
• Do not overload the paper input tray. Ensure that the paper
is below the paper capacity mark on the inside wall of the
paper input tray.
Off
• The machine is off-line.
• The machine is in Power Save mode.
When data is received, or any button is
pressed, it switches to on-line
automatically.
• Do not remove paper from the paper input tray while your
machine is printing.
• Flex, fan, and straighten the paper before loading.
• Do not use creased, damp, or highly curled paper.
• Do not mix paper types in the paper input tray.
• Use only recommended print materials. See page 3.2.
Green
On
The machine is on-line and can be used.
Blinking • When the backlight slowly blinks, the
machine is receiving data from the
computer.
• When the backlight normally blinks, the
machine is scanning the loaded
document.
• Ensure that the recommended print side of print materials is
facing down in the paper input tray and facing up in the
manual feeder.
• When the backlight fast blinks, the
machine is printing data.
Red
On
Remove the old toner cartridge and
install a new one. See page 8.4.
• A paper jam has occurred. To solve the
problem, see page 9.1.
• The front cover is open. Close the front
cover.
• There is no paper in the paper input
tray. Load paper in the paper input tray.
• The machine has stopped due to a major
error. Check the display message. See
page 9.4 for details on the meaning of
the error message.
Blinking • A minor error occurs and the machine is
waiting for an error to be cleared. Check
the display message. When the problem
is cleared, the machine resumes.
• The toner cartridge is low. Order a new
toner cartridge. You can temporarily
improve print quality by redistributing
the toner. See page 8.4.
9.3
Troubleshooting
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Display
Meaning
Suggested solutions
Understanding display messages
[Paper Jam 0]
Paper has jammed
in the feeding area
of the paper input
tray.
Clear the jam. See page 9.1.
Messages appear on the Smart Panel program window or the
control panel display to indicate the machine’s status or errors.
Refer to the tables below to understand the messages’ meaning
and correct the problem if necessary. Messages and their
meanings are listed in alphabetical order.
Open/Close
Door
[Paper Jam 1]
Open/Close
Door
Paper has jammed
in the fuser area or
in the manual
feeder.
Clear the jam. See page 9.2.
Clear the jam. See page 9.2.
NOTE: When you call for service, it is very convenient to tell
the service representative the display message.
[Paper Jam 2]
Check Inside
Paper has jammed
in the paper exit
area.
Display
Meaning
Suggested solutions
Power Failure
Power has turned
off then on and the
machine’s memory
has not been
The job which you were trying
to do before the power failure
must be completely re-done.
Door Open
The front cover or
rear cover is not
securely latched.
Close the cover until it locks
into place.
backed up.
Hsync Error
A problem has
occurred in the LSU
(Laser Scanning
Unit).
Unplug the power cord and plug
it back in. If the problem
persists, please call for service.
Scanner Error
Toner Empty
There is a problem
in the scanner unit. it back in. If the problem
persists, please call for service.
Unplug the power cord and plug
Invalid
Cartridge
You have used an
unauthorized
cartridge.
You must use a Xerox approved
cartridge.
The toner cartridge
has run out.
Replace the toner cartridge with
a new one. See page 8.4.
[Toner Empty]
Replace Toner
The toner cartridge
has run out. The
printer stops
Replace the toner cartridge with
a new one. See page 8.4.
No Cartridge
• You have used an
unauthorized
cartridge.
• You must use a Xerox
approved cartridge.
printing.
• The toner
• Install a Xerox genuine toner
cartridge, designed for your
machine.
cartridge you
have installled is
not for your
machine.
Toner Low
The toner is almost
empty.
Take out the toner cartridge
and gently shake it. By doing
this, you can temporarily
reestablish printing operations.
[Jam 1] or [No
Cartridge]
The toner cartridge
is not installed.
Install the toner cartridge. See
page 2.2.
Low Heat Error
There is a problem
in the fuser unit.
Unplug the power cord and plug
it back in. If the problem
persists, please call for service.
Solving other problems
The following chart lists some conditions that may occur and
the recommended solutions. Follow the suggested solutions
until the problem is corrected. If the problem persists, please
call for service.
[LSU Error]
A problem has
occurred in the LSU
(Laser Scanning
Unit).
Unplug the power cord and plug
it back in. If the problem
persists, please call for service.
Paper feeding problems
[No Paper]
Add Paper
The paper in the
paper input tray
has run out.
Load paper in the paper input
tray. See page 2.3.
Condition
Suggested solutions
Paper is jammed
during printing.
Clear the paper jam. See page 9.1.
Open Heat Error
[Over Heat]
There is a problem
in the fuser unit.
Unplug the power cord and plug
it back in. If the problem
persists, please call for service.
There is a problem
in the fuser unit.
Unplug the power cord and plug
it back in. If the problem
persists, please call for service.
9.4
Troubleshooting
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Printing problems
Condition
Paper sticks
Suggested solutions
• Ensure that there is not too much paper in the
paper input tray. The paper input tray can hold up
to 250 sheets of paper, depending on the thickness
• Make sure that you are using the correct type of
paper. See page 3.2.
• Remove paper from the paper input tray and flex or
fan the paper.
• Humid conditions may cause some paper to stick
together.
Condition Possible cause
Suggested solutions
together.
The
The machine is
not receiving
power.
Check the power cord connections. Check
the power switch and the power source.
machine
does not
print.
The machine is
not selected as
the default
Select Xerox Workcentre 3119 Series
as your default printer in your Windows.
printer.
Check the machine for the following:
Multiple sheets of
paper do not feed.
paper input tray. Load paper of only one type, size,
and weight.
• If multiple sheets have caused a paper jam, clear
the paper jam. See page 9.1.
• The front cover is not closed. - Close the front cover.
• Paper is jammed. - Clear the paper jam. See page 9.1.
• No paper is loaded. - Load paper. See page 2.3.
• The toner cartridge is not installed. - Install the toner
cartridge. See page 2.2.
If a printer system error occurs, contact your service
representative.
Paper does not feed
into the machine.
• Remove any obstructions inside the machine.
• Paper has not been loaded correctly. Remove paper
from the paper input tray and reload it correctly.
• There is too much paper in the paper input tray.
Remove excess paper from the paper input tray.
• The paper is too thick. Use only paper that meets
the specifications required by the machine. See
The connection
cable between
the computer
and the machine
is not connected
properly.
Disconnect the printer cable and
reconnect it.
page 3.2
.
The paper keeps
jamming.
• There is too much paper in the paper input tray.
Remove excess paper from the tray. If you are
printing on special materials, use the manual
feeder.
• An incorrect type of paper is being used. Use only
paper that meets the specifications required by the
machine. See page 3.2.
The connection
cable between
the computer
and the machine
is defective.
If possible, attach the cable to another
computer that is working properly and
print a job. You can also try using a
different printer cable.
The port setting
is incorrect.
Check the Windows printer setting to
make sure that the print job is sent to the
correct port, for example, LPT1. If the
computer has more than one port, make
sure that the machine is attached to the
correct one.
• There may be debris inside the machine. Open the
front cover and remove the debris.
Transparenciesstick
together in the
paper exit.
Use only transparencies specifically designed for laser
printers. Remove each transparency as it exits from
the machine.
The machine
may be
configured
incorrectly.
Check the printer properties to ensure
that all of the print settings are correct.
Envelopes skew or
fail to feed
correctly.
Ensure that the paper guides are against both sides of
the envelopes.
The printer
driver may be
incorrectly
installed.
Repair the printer software. See the
Software Section
.
The machine is
malfunctioning.
Check the display message on the control
panel to see if the machine is indicating a
system error.
9.5
Troubleshooting
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Condition Possible cause
Suggested solutions
Condition Possible cause
Suggested solutions
The
The paper
For many software applications, the paper
source selection is found under the Paper
tab within the printer properties. Select
the correct paper source. See the
Pages
print, but
are blank.
The toner
Redistribute the toner, if necessary. See
page 8.3.
machine
selects
print
materials
from the
wrong
paper
source selection
in the printer
properties may
be incorrect.
cartridge is
defective or out
of toner.
If necessary, replace the toner cartridge.
Software Section.
The file may
have blank
pages.
Check the file to ensure that it does not
contain blank pages.
source.
Some parts,
such as the
controller or the
board, may be
defective.
Contact a service representative.
A print job
is
extremely
slow.
The job may be
very complex.
Reduce the complexity of the page or try
adjusting the print quality settings.
The maximum print speed of your
machine is 19 PPM for Letter-sized paper
and 18 PPM for A4-sized paper.
The
illustrations
print
incorrectly
in Adobe
Illustrator.
The setting in
the software
application is
wrong.
Select Download as Bit Image in the
TrueType Options window of the
Graphic properties and print the document
again.
If you are using
Windows 98/Me,
the Spooling
Setting may be
set incorrectly.
From the Start menu, choose Settings
and Printers. Right-click the Xerox
Workcentre 3119 Series machine
icon, choose Properties, click the
Details tab, and then choose the Spool
Settings button. Select the desired spool
setting.
An error
occurs
repeatedly
when you
are printing
with the
USB
When the USB
mode is set to
Fast, some PC
users may
experience poor
USB
Change the USB mode to Slow. To do so,
follow these step:
Half the
page is
blank.
The page
Change the page orientation in your
application. See the Software Section.
1
2
3
4
Press
button until Machine
orientation
setting may be
incorrect.
Setup appears on the top line of the
display.
communication.
Press the scroll button ( or ) until
USB mode appears and press
button.
connection.
The paper size
and the paper
size settings do
not match.
Ensure that the paper size in the printer
driver settings matches the paper in the
paper input tray.
Press the scroll button ( or ) until
Slow appears and press
button.
Or, ensure that the paper size in the
printer driver settings matches the paper
selection in the software application
settings you use.
Press
button to return to
standby mode.
The
The printer
cable is loose or
defective.
Disconnect the printer cable and
reconnect. Try a print job that you have
already printed successfully. If possible,
attach the cable and the machine to
another computer and try a print job that
you know works. Finally, try a new printer
cable.
machine
prints, but
the text is
wrong,
garbled, or
incomplete.
The wrong
printer driver
was selected.
Check the application’s printer selection
menu to ensure that your machine is
selected.
The software
application is
malfunctioning.
Try printing a job from another
application.
The operating
system is
malfunctioning.
Exit Windows and reboot the computer.
Turn the machine off and then back on
again.
9.6
Troubleshooting
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Printing quality problems
Condition
Suggested solutions
If the inside of the machine is dirty or paper has been loaded
table below to clear the problem.
Vertical lines
If black vertical streaks appear on the page:
• The drum inside the toner cartridge has probably
install a new one. See page 8.4.
Condition
Suggested solutions
If white vertical streaks appear on the page:
Light or faded
print
If a vertical white streak or faded area appears on
the page:
• The surface of the LSU part inside the machine
may be dirty. Clean the LSU (see page 8.2).
• The toner supply is low. You may be able to
temporarily extend the toner cartridge life. See
page 8.3. If this does not improve the print
quality, install a new toner cartridge.
• The paper may not meet paper specifications; for
example, the paper is too moist or too rough. See
Gray background
If the amount of background shading becomes
unacceptable:
• Change to a lighter weight paper. See page 3.2
.
• Check the machine’s environment: very dry (low
conditions can increase the amount of background
shading.
• Remove the old toner cartridge and install a new
one. See page 8.4.
page 3.2
.
• If the entire page is light, the print resolution
setting is too low or the toner save mode is on.
Adjust the print resolution and turn the toner save
mode off. See the Software Section and
page 2.6, respectively.
• A combination of faded or smeared defects may
indicate that the toner cartridge needs cleaning.
See page 8.2.
• The surface of the LSU part inside the machine
may be dirty. Clean the LSU. See page 8.2.
Toner smear
• Clean the inside of the machine. See page 8.1.
• Check the paper type and quality. See page 3.2.
• Remove the toner cartridge and install a new one.
See page 8.4.
Toner specks
• The paper may not meet specifications; for
example, the paper is too moist or too rough. See
page 3.2
.
• The transfer roller may be dirty. Clean the inside
of your machine. See page 8.1.
• The paper path may need cleaning. See page 8.2.
Vertical repetitive
defects
If marks repeatedly appear on the printed side of
the page at even intervals:
• The toner cartridge may be damaged. If a
repetitive mark occurs on the page, print a
cleaning sheet several times to clean the toner
cartridge; see page 8.2. After the printout, if you
still have the same problems, remove the toner
cartridge and install a new one. See page 8.4.
• Parts of the machine may have toner on them. If
the defects occur on the back of the page, the
problem will likely correct itself after a few more
pages.
Dropouts
If faded areas, generally rounded, occur randomly
on the page:
• A single sheet of paper may be defective. Try
reprinting the job.
• The moisture content of the paper is uneven or
the paper has moist spots on its surface. Try a
different brand of paper. See page 3.2
.
• The fusing assembly may be damaged. Contact a
service representative.
• If you use inferior quality paper; see page 8.2.
• The paper lot is bad. The manufacturing
processes can cause some areas to reject toner.
Try a different kind or brand of paper.
• If these steps do not correct the problem, contact
a service representative.
9.7
Troubleshooting
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Condition
Suggested solutions
Condition
Wrinkles or
Suggested solutions
Background
scatter
Background scatter results from bits of toner
randomly distributed on the printed page.
• Ensure that the paper is loaded properly.
• Check the paper type and quality. See page 3.2
creases
.
• Turn over the stack of paper in the tray. Also try
• The paper may be too damp. Try printing with a
different batch of paper. Do not open packages of
paper until necessary so that the paper does not
absorb too much moisture.
rotating the paper 180° in the tray.
• Try printing to the rear cover.
• If background scatter occurs on an envelope,
change the printing layout to avoid printing over
areas that have overlapping seams on the reverse
side. Printing on seams can cause problems.
• If background scatter covers the entire surface
area of a printed page, adjust the print resolution
through your software application or the printer
properties.
Back of printouts
are dirty
Check for leaking toner. Clean the inside of the
machine. See page 8.1.
Misformed
characters
• If characters are improperly formed and
producing hollow images, the paper stock may be
too slick. Try a different paper. See page 3.2
.
producing a wavy effect, the scanner unit may
need service. For service, contact a service
representative.
Black pages
• The toner cartridge may not be installed properly.
Remove the toner cartridge and reinsert it.
• The toner cartridge may be defective and need
replacing. Remove the toner cartridge and install
a new one. See page 8.4.
Page skew
• Ensure that the paper is loaded properly.
• Check the paper type and quality. See page 3.2
• Ensure that the paper or other material is loaded
correctly and the guides are not too tight or too
loose against the paper stack.
• The machine may require repair. Contact a service
representative.
.
Loose toner
• Clean the inside of the machine. See page 8.1.
• Check the paper type and quality. See page 3.2
.
• Remove the toner cartridge and install a new one.
See page 8.4.
• If the problem persists, the machine may require
repair. Contact a service representative.
Curl or wave
• Ensure that the paper is loaded properly.
• Check the paper type and quality. Both high
temperature and humidity can cause paper curl.
See page 3.2
.
• Turn over the stack of paper in the tray. Also try
rotating the paper 180° in the tray.
• Try printing to the rear cover.
Character Voids
Character voids are white areas within parts of
characters that should be solid black:
• If you are using transparencies, try another type
of transparency. Because of the composition of
transparencies, some character voids are normal.
• You may be printing on the wrong surface of the
paper. Remove the paper and turn it around.
• The paper may not meet paper specifications. See
page 3.2
.
9.8
Troubleshooting
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Condition
Suggested solutions
Condition
Suggested solutions
Horizontal stripes
If horizontally aligned black streaks or smears
appear:
Toner cartridge
• Your originals may contain pictures, solids, or
heavy lines. For example, your originals may be
forms, newsletters, books, or other documents
that use more toner.
• The machine may be turned on and off frequently.
• The document cover may be left open while
copies are being made.
produces fewer copies
than expected before
running out of toner.
• The toner cartridge may be installed improperly.
Remove the toner cartridge and reinsert it.
• The toner cartridge may be defective. Remove the
toner cartridge and install a new one. See
page 8.4.
• If the problem persists, the machine may require
repair. Contact a service representative.
Curl
If the printed paper is curled or paper does not feed
into the machine:
Scanning problems
• Turn over the stack of paper in the tray. Also try
rotating the paper 180° in the tray.
Condition
Suggested solutions
• Try printing to the rear cover.
The scanner does not
work.
• Make sure that you place the document to be
scanned face down on the document glass.
• There may not be enough available memory to
hold the document you want to scan. Try the
Prescan function to see if that works. Try lowering
the scan resolution rate.
• Check that the USB cable is connected properly.
• Make sure that the USB cable is not defective.
Switch the cable with a known good cable. If
necessary, replace the cable.
• If you are using a parallel cable, ensure that it is
compliant with IEEE 1284 standards.
Check that the scanner is configured correctly.
Check scan setting to make certain that the
scanner job is being sent to the correct port, for
example, LPT1.
Copying problems
Condition
Suggested solutions
Copies are too light or
too dark.
Use Darkness to darken or lighten the background
of the copies.
Smears, lines, marks,
or spots appears on
copies.
• If defects are on the original, use Darkness to
lighten the background of your copies.
• If no defects are on the original, clean the scan
unit. See page 8.2.
The unit scans very
slowly.
• Check if the machine is printing received data. If
so, scan the document after the received data
has been printed.
Copy image is
skewed.
• Ensure that the original is face down on the
document glass.
• Graphics are scanned more slowly than text.
• Communication speed slows in scan mode
because of the large amount of memory required
to analyze and reproduce the scanned image. Set
your computer to the ECP printer mode through
BIOS setting. It will help to increase the speed.
For details about how to set BIOS, refer to your
computer User’s Guide.
• Check that the paper is loaded correctly.
Blank copies print
out.
Ensure that the original is face down on the
document glass.
Image rubs off the
copy easily.
• Replace the paper in the paper input tray with
paper from a new package.
• In high humidity areas, do not leave paper in the
machine for extended periods of time.
Frequent copy paper
jams occur.
• Fan the stack of paper, then turn it over in the
paper input tray. Replace the paper in the paper
input tray with a fresh supply. Check/adjust the
paper guides, if necessary.
• Ensure that the paper is the proper paper weight
75 g/m2 (20 lb bond) paper is recommended.
• Check for copy paper or pieces of copy paper
remaining in the machine after a paper jam has
been cleared.
9.9
Troubleshooting
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Common Linux Problems
Condition
Suggested solutions
Condition
Suggested solutions
Message appears on
your computer
screen:
• There may be a copying or printing job in
progress. When that job is complete, try your job
again.
• The Selected port is currently being used. Restart
your computer and try again.
The machine doesn’t
print.
• Check if the printer driver is installed in your
system. Open MFP configurator and switch to the
Printers tab in Printers configuration window to
look at the list of available printers. Make sure that
your machine is displayed on the list. If not,
please, invoke Add new printer wizard to set up
your device.
• “Device can't be
set to the H/W
mode you want.”
• “Port is being used
by another
• The printer cable may be improperly connected or
the power may be off.
• The scanner driver is not installed or the
operating environment is not set up properly.
• Ensure that the machine is properly connected
and the power is on, Then restart your computer.
• The USB cable may be improperly connected or
the power may be off.
program.”
• Check if the printer is started. Open Printers
configuration and select your machine on the
printers list. Look at the description in the Selected
printer pane. If its status contains “(stopped)”
string, please, press the Start button. After that
normal operation of the printer should be restored.
The “stopped” status might be activated when
some problems in printing occurred. For instance,
this could be an attempt to print document when
MFP port is claimed by a scanning application.
• Check if the MFP port is not busy. Since functional
components of MFP (printer and scanner) share the
same I/O interface (MFP port), the situation of
simultaneous access of different “consumer”
application to the same MFP port is possible. To
avoid possible conflicts, only one of them at a time
is allowed to gain control over the device. The
other “consumer” will encounter “device busy”
response. You should open MFP ports configuration
and select the port assigned to your printer. In the
Selected port pane you can see if the port is
occupied by some other application. If this is the
case, you should wait for completion of the current
job or should press Release port button, if you are
sure that the present owner is not functioning
properly.
• “Port is disabled.”
• “Scanner is busy
receiving or
printing data.
When the current
job is completed,
try again.”
• “Invalid handle.”
• “Scanning has
failed.”
Common windows problems
Condition
Suggested solutions
“File in Use” message
appears during
installation.
Exit all software applications. Remove all software
from the StartUp Group, then restart Windows.
Reinstall the printer driver.
“Error Writing to
LPTx” message
appears.
• Ensure that the cables are connected correctly,
the machine is on.
• If bi-directional communication is not turned on
in the driver, it will also cause this message.
• Check if your application has special print option
such as “-oraw”. If “-oraw” is specified in the
command line parameter then remove it to print
properly. For Gimp front-end, select “print” ->
“Setup printer” and edit command line parameter
in the command item.
“General Protection
Fault”, “Exception
OE”, “Spool32”, or
“Illegal Operation”
messages appear.
Close all other applications, reboot Windows and try
printing again.
“Fail To Print”, “A
printer timeout error
occurred.” messages
appear.
These messages may appear during printing. Just
keep waiting until the machine finishes printing. If
the message appears in standby mode or after
printing has been completed, check the connection
and/or whether an error has occurred.
The machine does
not appear on the
scanners list.
• Check if your machine is attached to your
computer. Make sure that it is connected properly
via the USB port and is turned on.
• Check if the scanner driver for your machine is
installed in your system. Open MFP Configurator,
switch to Scanners configuration, then press
Drivers. Make sure that driver with a name
corresponding to your machine's name is listed in
the window.
NOTE: Refer to Microsoft Windows 98/Me/2000/XP User’s
Guide that came with your PC for further information on
Windows error messages.
9.10
Troubleshooting
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Condition
Suggested solutions
Condition
Suggested solutions
The machine does
not appear on the
scanners list
• Check if the MFP port is not busy. Since functional
components of MFP (printer and scanner) share the
same I/O interface (MFP port), the situation of
simultaneous access of different “consumer”
application to the same MFP port is possible. To
avoid possible conflicts, only one of them at a time
is allowed to gain control over the device. The
other “consumer” will encounter “device busy”
response. This can usually happen while starting
scan procedure, and appropriate message box
appears.
• To identify the source of the problem, you should
open MFP ports configuration and select the port
assigned to your scanner. MFP port's symbol /dev/
mfp0 corresponds to LP:0 designation displayed in
the scanners’ options, /dev/mfp1 relates to LP:1
and so on. USB ports start at /dev/mfp4, so
scanner on USB:0 relates to /dev/mfp4
I can’t print when I
installed both Linux
Print Package (LPP)
and MFP driver on
the same machine
simultaneously.
• Since both Linux Printer Package and MFP driver
make a symbolic link to “lpr” printing command,
which is commonly used on Unix clones, it is not
recommended to use both package on the same
machine.
• If you still want to use both packages
simultaneously, please install the LPP first.
• If you want to uninstall only one of them, please
uninstall both packages and install that one you
want to use again.
(continued).
• If you don’t want to uninstall MFP driver and install
it again, you may make the necessary symbolic link
yourself. Please, log in as root user and invoke the
following command:
ln -sf /usr/local/bin/Xerox/slpr /usr/bin/lpr
Can’t scan via Gimp
Front-end.
• Check if Gimp Front-end has “Xsane:Device
dialog.” on the “Acquire” menu. If not, you should
install Xsane plug-in for Gimp on the your
computer. You can find Xsane plug-in package for
Gimp on Linux distribution CD or Gimp home page.
For the detail information, refer to the Help for
Linux distribution CD or Gimp Front-end
application.
respectively and so forth sequentially. In the
Selected port pane you can see if the port is
occupied by some other application. If this is the
case, you should wait for completion of the current
job or should press Release port button, if you are
sure that the present port's owner is not
If you wish to use other kind of scan application,
refer to the Help for application.
functioning properly.
The machine doesn’t
scan.
• Check if a document is loaded into the machine.
• Check if your machine is connected to the
computer. Make sure if it is connected properly if I/
O error is reported while scanning.
I encounter error
“Unable to open MFP
port device file!”
when printing a
document.
Please avoid changing print job parameters (via SLPR
utility, for example) while a print job is in progress.
Known versions of CUPS server break the print job
whenever print options are changed and then try to
restart the job from the beginning. Since Linux MFP
driver locks MFP port while printing, the abrupt
termination of the driver keeps the port locked and
therefore unavailable for subsequent print jobs. If
this situation occurred, please, try to release the MFP
port.
• Check if MFP port is not busy. Since functional
components of MFP (printer and scanner) share the
same I/O interface (MFP port), the situation of
simultaneous access of different “consumer”
application to the same MFP port is possible. To
avoid possible conflicts, only one of them at a time
is allowed to gain control over the device. The
other “consumer” will encounter “device busy”
response. This can usually happen while starting
scan procedure, and appropriate message box will
be displayed.
To identify the source of the problem, you should
open MFP ports configuration and select the port
assigned to your scanner. MFP port’s symbol /dev/
mfp0 corresponds to LP:0 designation displayed in
the scanners’ options, /dev/mfp1 relates to LP:1
and so on. USB ports start at /dev/mfp4, so
scanner on USB:0 relates to /dev/mfp4
respectively and so forth sequentially. In the
Selected port pane you can see if the port is
occupied by some other application. If this is the
case, you should wait for completion of the current
job or should press Release port button, if you are
sure that the present port’s owner is not
functioning properly
.
9.11
Troubleshooting
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Common macintosh problems
Problems in printer setup utility
Condition
Suggested solutions
There is described
"driver not
• Software is not installed correctly. Reinstall the
software. See Software Section
.
installed" at Product
List Window after
you click Add and
Select USB.
• Make sure that you are using a high-quality cable.
Your product not
listed at Product
List Window after
you click Add and
Select USB.
• Make sure that the cables are connected correctly
and the machine is turned on.
• Check if “Ready” appears on the display of the
control panel. If not, clear the problem depending
on the error message; see “Understanding display
messages” on page 9.4.
• Make sure that the correct printer driver has been
selected at Product List Window after you click Add
and Select USB.
9.12
Troubleshooting
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a Sound Pressure Level, ISO7779
b The number of pages may be affected by operating environment, printing interval,
media type, and media size.
10 Specifications
This chapter includes:
• General specifications
• Scanner and copier specifications
• Printer specifications
Scanner and copier specifications
Item
Description
TWAIN standard/ WIA standard
Color CIS
Compatibility
Scanning method
Resolution
General specifications
Optical: Max. 600 x 2400 dpi (Mono and color)
Enhanced: 4,800 x 4,800 dpi
Item
Description
Paper input capacity
Tray with multi-pages: 250 multi-pages for plain
paper (20 lb bond, 75 g/m2)
Effective scanning length
Effective scanning width
Max. 297 mm (11.7 inches)
Max. 216 mm (8.5 inches)
Tray with single page and manual tray: 1 single page
for plain paper, transparencies, labels, Post Card and
envelopes (16 ~43 lb bond, 60 ~ 165 g/m2)
Effective: 208 mm (8.2 inches)
Color bit depth
Mono bit depth
24 bit
Paper output capacity Face down: 50 sheets
Face up: 1 sheet
1 bit for Black & White mode
8 bit for Gray mode
Consumables
Power rating
1-piece toner cartridge system
Copy speeda
Up to 18 ppm in A4 (19 ppm in Letter)
110 - 127 VAC, 50/60 Hz, 4.0 A (USA, Canada)
220 - 240 VAC, 50/60 Hz, 2.5 A (Others)
Copy resolution
Scan: up to 600 x 300 dpi (Text, Text/Photo)
up to 600 x 600 dpi (Photo)
Power consumption
Noise levela
Average: 350 W
Print: up to 600 x 600 dpi (Text, Text/Photo,
Photo)
Power save mode: Less than 10 W
Standby mode: Less than 38 dBA
Scanning / Printing mode: Less than 53 dBA
Warm-up: Less than 45 dBA
Zoom rate
50 ~ 200%
1-99 pages
256 levels
Multiple copies
Gray scale
Warm-up time
Less than 42 seconds
a Copy Speed is based on Single Document Multiple Copy.
First print out time
Standby mode: less than 11 seconds
Cold status: less than 53 seconds
Operating
environment
Temperature: 50° F to 89° F (10° C to 32° C)
Humidity: 20% to 80% RH
Display
16 characters x 2 lines
Toner cartridge lifeb
3,000 pages at ISO 19752 5% coverage
(Ships with 1,000 pages toner cartridge)
Memory
8 MB (Non-extendable)
External dimension
(W x D x H)
409 x 362 x 232 mm (16.1 x 14.3 x 9.1 inches)
Weight
9.3 Kg (including consumables)
Paper: 2.16 Kg, Plastic: 0.4 Kg
Monthly print: Up to 10,000 pages
Package weight
Duty cycle
10.
1
Specifications
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Printer specifications
Item
Description
Printing method
Printing speeda
First print out time
Print resolution
Printer language
OS Compatibilityb
Laser Beam Printing
Up to 18 ppm in A4 (19 ppm in Letter)
11 seconds (From Ready)
Up to 600 x 600 dpi
SPL (Xerox Printer Language)
Windows 98/Me/2000/XP, Various Linux OS,
Macintosh 10.3/10.4
Inteface
USB 2.0
a Print speed will be affected by operating system used, computing performance, applica-
tion software, connecting method, media type, media size, and job complexity.
10.
2
Specifications
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INDEX
Numerics
2-up, special copy 4.3
document glass
output location, select 3.6
output tray 3.6
cleaning 8.2
A
loading document 3.1
auto fit, sepcial copy 4.2
paper guidelines 3.3
paper load
in paper input tray 2.3
in the manual feeder 3.5
paper size
setting 3.6
specifications 3.2
paper type
C
cleaning
drum 8.2
inside 8.1
LSU 8.2
outside 8.1
scan unit 8.2
clone, special copy 4.2
component location 1.2
connection
installing, toner cartridge 2.2
setting 3.6
specifications 3.2
poster, special copy 4.3
power, connecting 2.5
print quality problems, solve 9.7
printing, reports 8.1
problem, solve
power cord 2.5
USB 2.5
J
jam, clear 9.1
consumables 8.4
contrast, copy 4.1
control panel 1.3
copying
L
Linux problems 9.10
loading documents
copying 9.9
error messages 9.4
Linux 9.10
Macintosh 9.12
paper feeding 9.4
printing 9.5
printing quality 9.7
scanning 9.9
Windows 9.10
2-up 4.3
auto fit 4.2
clone 4.2
darkness 4.1
default setting, change 4.2
ID card 4.2
original type 4.1
poster 4.3
reduce/enlarge 4.1
time out, set 4.3
document galss 3.1
loading, paper
in the manual feeder 3.5
in the paper input tray 2.3
M
Macintosh problems 9.12
manual feeder 3.5
memory, clear 8.1
R
rear cover, use 3.7
replacing, toner cartridge 8.4
reports, print 8.1
1
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S
scanning 6.1
software overview 2.7
special materials, guidelines 3.4
specifications
general 10.1
paper 3.2
printer 10.2
scanner and copier 10.1
Status LED 9.3
system requirements
Windows 2.8
T
toner cartridge
installing 2.2
maintaining 8.3
order information 7.1
redistributing 8.3
replacing 8.4
toner save mode, use 2.6
U
USB, connecting 3.6
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WorkCentre 3119
Software section
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SOFTWARE SECTION
Installing Printer Software ........................................................................................................ 4
Removing Printer Software ....................................................................................................... 5
Printer driver ................................................................................................................. 5
Scanner driver ............................................................................................................... 5
Chapter 2: BASIC PRINTING
Printing a Document ................................................................................................................ 6
Printer Settings ....................................................................................................................... 7
Paper Tab ...................................................................................................................... 8
Graphics Tab ................................................................................................................. 9
Extras Tab ................................................................................................................... 10
About Tab ................................................................................................................... 10
Printer Tab .................................................................................................................. 10
Using a Favorite Setting ................................................................................................ 11
Using Help ................................................................................................................... 11
Chapter 3: ADVANCED PRINTING
Printing Multiple Pages on One Sheet of Paper (N-Up Printing) ..................................................... 12
Printing Posters ..................................................................................................................... 13
Printing a Reduced or Enlarged Document ................................................................................ 13
Fitting Your Document to a Selected Paper Size ......................................................................... 13
Using Watermarks ................................................................................................................. 14
Using an Existing Watermark ......................................................................................... 14
Creating a Watermark ................................................................................................... 14
Editing a Watermark ..................................................................................................... 14
Deleting a Watermark ................................................................................................... 14
1
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Using Overlays ...................................................................................................................... 15
What is an Overlay? ...................................................................................................... 15
Creating a New Page Overlay ......................................................................................... 15
Using a Page Overlay .................................................................................................... 15
Deleting a Page Overlay ................................................................................................ 15
Setting Up a Host Computer ................................................................................................... 16
Setting Up a Client Computer .................................................................................................. 16
Scanning Process with TWAIN-enabled Software ........................................................................ 17
Scanning Using the WIA Driver ................................................................................................ 18
Getting Started ..................................................................................................................... 19
Installing the MFP Driver ........................................................................................................ 19
Installing the MFP Driver ............................................................................................... 20
Uninstalling the MFP Driver ............................................................................................ 21
Using the MFP Configurator ..................................................................................................... 21
Opening the MFP Configurator ........................................................................................ 21
Printers Configuration ................................................................................................... 22
Scanners Configuration ................................................................................................. 22
MFP Ports Configuration ................................................................................................ 23
Configuring Printer Properties ................................................................................................. 23
Printing a Document .............................................................................................................. 24
Printing from Applications .............................................................................................. 24
Printing Files ................................................................................................................ 24
Scanning a Document ............................................................................................................ 25
Using the Image Editor ................................................................................................. 26
2
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Chapter 7: USING YOUR PRINTER WITH A MACINTOSH
Installing Software for Macintosh ............................................................................................. 27
Setting Up the Printer ............................................................................................................ 28
For a Network-connected Macintosh ................................................................................ 28
For a USB-connected Macintosh ..................................................................................... 28
Printing ................................................................................................................................ 29
Printing a Document ..................................................................................................... 29
Changing Printer Settings .............................................................................................. 29
Printing Multiple Pages on One Sheet of Paper .................................................................. 30
Scanning .............................................................................................................................. 31
3
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This is recommended for most users. All components necessary
for printer operations will be installed.
1
Installing Printer
Software in Windows
1
2
Make sure that the printer is connected to your computer
and powered on.
Insert the supplied CD-ROM into your CD-ROM drive.
This chapter includes:
The CD-ROM should automatically run, and an installation
window appears.
• Installing Printer Software
• Removing Printer Software
If the installation window does not appear, click Start and
then Run. Type X:\Setup.exe, replacing “X” with the
letter which represents your drive and click OK
.
Installing Printer Software
You can install the printer software for local printing. To install
the printer software on the computer, perform the appropriate
installation procedure depending on the printer in use.
A printer driver is software that lets your computer
communicate with your printer. The procedure to install drivers
may differ depending on the operating system you are using.
All applications should be closed on your PC before beginning
installation.
A local printer is a printer directly attached to your computer
using the printer cable supplied with your printer, such as a USB
or parallel cable.
3
4
Click Next.
Choose the components you want to install and then click
Next
NOTE: If the “New Hardware Wizard” window appears during
.
the installation procedure, click
in the upper right corner of
the box to close the window, or click Cancel
.
4
Installing Printer Software in Windows
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5
Click Next.
Removing Printer Software
Printer driver
1
2
Start Windows.
From the Start menu select Programs or All Programs
→
Xerox WorkCentre 3119 Series
WorkCentre 3119 Series Uninstall.
When your computer asks you to confirm your selection,
click Yes
→
Xerox
3
4
.
The selected driver and all of its components are removed
from your computer.
After the software is removed, click Finish
.
6
Click Finish. The driver installation is now complete.
Scanner driver
1
2
Start Windows.
From the Start menu select Programs or All Programs
Xerox WorkCentre 3119 Series Scanner Driver
Uninstall.
When your computer asks you to confirm your selection,
click Yes
→
→
3
4
.
The selected driver and all of its components are removed
from your computer.
After the software is removed, click Finish
.
5
Installing Printer Software in Windows
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1
2
Open the document you want to print.
Select Print from the File menu. The Print window is
displayed. It may look slightly different depending on your
application.
2
This chapter explains the printing options and common printing
tasks in Windows.
The basic print settings are selected within the Print
window. These settings include the number of copies and
print range.
This chapter includes:
• Printing a Document
• Printer Settings
- Layout Tab
- Paper Tab
- Graphics Tab
- Extras Tab
Make sure that your
printer is selected.
- About Tab
- Printer Tab
- Using a Favorite Setting
- Using Help
3
4
Select your printer driver from the Name drop-down
list.
To take advantage of the printer features provided by your
printer driver, click Properties or Preferences in the
application’s Print window. For details, see “Printer
Settings” on page 7.
Printing a Document
NOTE
:
If you see Setup Printer, or Options in your Print
window, click it instead. Then click Properties on the next
screen.
,
• Your printer driver Properties window that appears in this
User’s Guide may differ depending on the printer in use.
However the composition of the printer properties window is
similar.
• Check the Operating System(s) that are compatible
with your printer. Please refer to the OS Compatibility
section of Printer Specifications in your Printer User’s
Guide.
5
6
Click OK to close the printer properties window.
To start the print job, click OK or Print in the Print
window.
• If you need to know the exact name of your printer, you can
check the supplied CD-ROM.
The following procedure describes the general steps required
for printing from various Windows applications. The exact steps
for printing a document may vary depending on the application
program you are using. Refer to the User’s Guide of your
software application for the exact printing procedure.
6
Basic Printing
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Layout Tab
The Layout tab provides options to adjust how the document
appears on the printed page. The Layout Options includes
Multiple Pages per Side and Poster Printing. See “Printing
a Document” on page 6 for more information on accessing
printer properties.
Printer Settings
You can use the printer properties window, which allows you to
access all of the printer options you need when using your
printer. When the printer properties are displayed, you can
review and change the settings needed for your print job.
Your printer properties window may differ, depending on your
operating system. This Software User’s Guide shows the
Properties window for Windows 98.
1
2
Your printer driver Properties window that appears in this
User’s Guide may differ depending on the printer in use.
If you access printer properties through the Printers folder, you
can view additional Windows-based tabs (refer to your
Windows User’s Guide) and the Printer tab (see “Printer Tab” on
page 10).
NOTES
:
• Most Windows applications will override settings you specify
in the printer driver. Change all print settings available in the
software application first, and change any remaining settings
using the printer driver.
• The settings you change remain in effect only while you are
using the current program. To make your changes
permanent, make them in the Printers folder.
• The following procedure is for Windows XP. For other
Windows OS, refer to the corresponding Windows User's
Guide or online help.
1
Paper Orientation
information is printed on a page.
1. Click the Windows Start button.
•
•
Portrait prints across the width of the page, letter style.
Landscape prints across the length of the page, spreadsheet
style.
2. Select Printers and Faxes
3. Select Xerox WorkCentre 3119 Series
4. Right-click on the printer driver icon and select
Printing Preferences
5. Change the settings on each tab, click OK.
.
.
•
Rotate allows you to rotate the page the selected degrees.
.
Landscape
Portrait
2
Layout Options
Layout Options allows you to select advanced printing options.
You can choose Multiple Pages per Side and Poster Printing
.
•
For details, see “Printing Multiple Pages on One Sheet of Paper
(N-Up Printing)” on page 12.
For details, see “Printing Posters” on page 13
•
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Paper Tab
5
Scaling Printing
Scaling Printing allows you to automatically or manually scale
your print job on a page. You can choose from None Reduce/
Enlarge, and Fit to Page
Use the following options to set the basic paper handling
specifications when you access the printer properties. See
“Printing a Document” on page 6 for more information on
accessing printer properties.
,
.
•
For details, see “Printing a Reduced or Enlarged Document” on
page 13.
Click the Paper tab to access various paper properties.
•
For details, see “Fitting Your Document to a Selected Paper
Size” on page 13.
1
2
3
4
5
1
Copies
Copies allows you to choose the number of copies to be printed.
You can select 1 to 999 copies.
2
Size
Size allows you to set the size of paper you loaded in the tray.
If the required size is not listed in the Size box, click Custom
When the Custom Paper Setting window appears, set the paper
size and click OK. The setting appears in the list so that you can
select it.
.
3
Source
Make sure that Source is set to the corresponding paper tray.
Use Manual Feeder when printing on special materials like
envelopes and transparencies. You have to load one sheet at a
time into the Manual Tray or Multi-Purpose Tray.
If the paper source is set to Auto Selection, the printer
automatically picks up print material in the following tray order:
Manual Tray or Multi-Purpose Tray, Tray1, Optional Tray2
4
Type
Make sure that Type is set to Printer Default. If you load a
different type of print material, select the corresponding paper
type. If you use cotton paper, set the paper type to Thick Paper
for best printing. To use recycled paper, with weighs from 20lb to
24lb (75~90g/m2), or colored paper, select Color Paper.
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Advanced Options
Graphics Tab
Use the following Graphic options to adjust the print quality for
your specific printing needs. See “Printing a Document” on
page 6 for more information on accessing printer properties.
You can set advanced settings by clicking the Advanced
Options button.
•
TrueType Options: This option determines what the driver
tells the printer about how to image the text in your document.
Select the appropriate setting according to the status of your
document. This option may be available only in
Windows 9x/Me, depending on your particular printer
model.
Click the Graphic tab to display the properties shown below.
-
Download as Bitmap: When this option is selected, the
driver will download the font data as bitmap images.
Documents with complicated fonts, such as Korean or
Chinese, or various other fonts, will print faster in this setting.
-
Print as Graphics: When this option is selected, the driver
will download any fonts as graphics. When printing documents
with high graphic content and relatively few TrueType fonts,
printing performance (speed) may be enhanced in this
setting.
•
•
Print All Text To Black: When the Print All Text To Black
option is checked, all text in your document prints solid black,
regardless of the color it appears on the screen.
Print All Text To Darken: When the Print All Text To
Darken option is checked, all text in your document is allowed
to print darker than on a normal document. Some printers do
not support this feature.
Resolution
The Resolution options you can select may vary
depending on your printer model. The higher the setting,
the sharper the clarity of printed characters and graphics. The
higher setting also may increase the time it takes to print a
document.
Toner Save Mode
Selecting this option extends the life of your toner cartridge and
reduces your cost per page without a significant reduction in print
quality. Some printers do not support this feature.
•
Printer Setting: If you select this option, this feature is
determined by the setting you’ve made on the control panel of
the printer.
•
•
On: Select this option to allow the printer to use less toner on
each page.
Off: If you don’t need to save toner when printing a document,
select this option.
Darkness
Use this option to lighten or darken your print job.
•
•
Normal: This setting is for normal documents.
Light: This setting is for bolder line widths or darker gray-scale
images.
•
Dark: This setting is for finer line width, higher definition in
graphics, and lighter gray-scale images.
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Extras Tab
About Tab
You can select output options for your document. See “Printing
a Document” on page 6 for more information about accessing
the printer properties.
Use the About tab to display the copyright notice and the
version number of the driver. See “Printing a Document” on
page 6 for more information about accessing printer properties.
Click the Extras tab to access the following feature:
Printer Tab
If you access printer properties through the Printers folder,
you can view the Printer tab. You can set the printer
configuration.
1
2
3
The following procedure is for Windows XP. For other Windows
OS, refer to the corresponding Windows User's Guide or online
help.
1
2
3
4
Click the Windows Start menu.
Select Printers and Faxes
.
Select Xerox WorkCentre 3119 Series icon.
Right-click on the printer driver icon and select
Properties
.
5
Click the Printer tab and set the options.
High Altitude Correction
If your printer is going to be used at a high altitude, checking this
option will optimize the print quality for those circumstances.
1
Watermark
You can create a background text image to be printed on each
page of your document. For details, see “Using Watermarks” on
page 14.
2
Overlay
Overlays are often used to take the place of preprinted forms and
letterhead paper. For details, see “Using Overlays” on page 15.
3
Output Options
•
Print Subset: You can set the sequence in which the pages
print. Select the print order from the drop-down list.
-
-
-
-
Normal: Your printer prints all pages from the first page to
the last page.
Reverse All Pages(3,2,1): Your printer prints all pages from
the last page to the first page.
Print Odd Pages: Your printer prints only the odd numbered
pages of the document.
Print Even Pages: Your printer prints only the even
numbered pages of the document.
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Using a Favorite Setting
The Favorites option, which is visible on each properties tab,
allows you to save the current properties settings for future
use.
To save a Favorites item:
1
2
Change the settings as needed on each tab.
Enter a name for the item in the Favorites input box.
3
Click Save.
When you save Favorites, all current driver settings are
saved.
To use a saved setting, select the item from the Favorites drop
down list. The printer is now set to print according to the
Favorites setting you selected.
To delete a Favorites item, select it from the list and click
Delete
.
You can also restore the printer driver’s default settings by
selecting Printer Default from the list.
Using Help
Your printer has a help screen that can be activated by clicking
the Help button in the printer properties window. These help
screens give detailed information about the printer features
provided by the printer driver.
You can also click
from the upper right corner of the window,
and then click on any setting.
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3
Advanced Printing
This chapter explains printing options and advanced printing
tasks.
Printing Multiple Pages on One
Sheet of Paper (N-Up Printing)
You can select the number of pages to print on a single sheet
of paper. To print more than one page per sheet, the pages will
be reduced in size and arranged in the order you specify. You
can print up to 16 pages on one sheet.
1
3
2
4
NOTE
:
• Your printer driver Properties window that appears in this
User’s Guide may differ depending on the printer in use.
However the composition of the printer properties window is
similar.
• If you need to know the exact name of your printer, you can
check the supplied CD-ROM.
1
To change the print settings from your software
application, access printer properties. See “Printing a
Document” on page 6.
2
3
From the Layout tab, choose Multiple Pages per Side in
the Layout Type drop-down list.
Select the number of pages you want to print per sheet
(1, 2, 4, 6, 9, or 16) in the Pages per Side drop-down
list.
This chapter includes:
• Printing Multiple Pages on One Sheet of Paper (N-Up
Printing)
4
Select the page order from the Page Order drop-down
list, if necessary.
• Printing Posters
• Printing a Reduced or Enlarged Document
• Fitting Your Document to a Selected Paper Size
• Using Watermarks
Check Print Page Border to print a border around each
page on the sheet.
Click the Paper tab, select the paper source, size, and
type.
5
6
• Using Overlays
Click OK and print the document.
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Printing Posters
Printing a Reduced or Enlarged
Document
This feature allows you to print a single-page document onto 4,
9, or 16 sheets of paper, for the purpose of pasting the sheets
together to form one poster-size document.
You can change the size of a page’s content to appear larger or
smaller on the printed page.
1
To change the print settings from your software
application, access printer properties. See “Printing a
Document” on page 6.
1
To change the print settings from your software
application, access printer properties. See “Printing a
Document” on page 6.
2
3
Click the Layout tab, select Poster Printing in the
Layout Type drop-down list.
Configure the poster option:
2
3
From the Paper tab, select Reduce/Enlarge in the
Enter the scaling rate in the Percentage input box.
You can select the page layout from Poster<2x2>
Poster<3x3>, or Poster<4x4>. If you select
,
You can also click the
or
button.
Poster<2x2>, the output will be automatically stretched
to cover 4 physical pages.
4
5
Select the paper source, size, and type in Paper Options
.
Click OK and print the document.
Fitting Your Document to a
Selected Paper Size
Specify an overlap in millimeters or inches to make it
easier to pasting the sheets together.
This printer feature allows you to scale your print job to any
selected paper size regardless of the digital document size. This
can be useful when you want to check fine details on a small
document.
A
0.15 inches
1
To change the print settings from your software
application, access printer properties. See “Printing a
Document” on page 6.
0.15 inches
2
3
From the Paper tab, select Fit to Page in the Printing
Type drop-down list.
Select the correct size from the Output size drop-down
list.
4
5
Click the Paper tab, select the paper source, size, and
type.
Click OK and print the document. You can complete the
poster by pasting the sheets together.
4
5
Select the paper source, size, and type in Paper Options.
Click OK and print the document.
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Editing a Watermark
Using Watermarks
1
2
3
To change the print settings from your software
application, access printer properties. See “Printing a
Document” on page 6.
Click the Extras tab and click the Edit button in the
Watermark section. The Edit Watermark window
appears.
Select the watermark you want to edit from the Current
Watermarks list and change the watermark message and
options.
The Watermark option allows you to print text over an existing
document. For example, you may want to have large gray
letters reading “DRAFT” or “CONFIDENTIAL” printed diagonally
across the first page or all pages of a document.
There are several predefined watermarks that come with the
printer, and they can be modified, or you can add new ones to
the list.
4
5
Click Update to save the changes.
Click OK until you exit the Print window.
Using an Existing Watermark
1
2
3
To change the print settings from your software
application, access printer properties. See “Printing a
Document” on page 6.
Click the Extras tab, and select the desired watermark
from the Watermark drop-down list. You will see the
selected watermark in the preview image.
Deleting a Watermark
1
To change the print settings from your software
application, access printer properties. See “Printing a
Document” on page 6.
2
From the Extras tab, click the Edit button in the
Watermark section. The Edit Watermark window
appears.
Click OK and start printing.
NOTE: The preview image shows how the page will look when
it is printed.
3
4
Select the watermark you want to delete from the Current
Watermarks list and click Delete
Click OK until you exit the Print window.
.
Creating a Watermark
1
2
3
To change the print settings from your software
application, access printer properties. See “Printing a
Document” on page 6.
Click the Extras tab, and click the Edit button in the
Watermark section. The Edit Watermark window
appears.
Enter a text message in the Watermark Message box.
You can enter up to 40 characters. The message displays
in the preview window.
When the First Page Only box is checked, the watermark
prints on the first page only.
4
Select watermark options.
You can select the font name, style, size, or grayscale level
from the Font Attributes section and set the angle of the
watermark from the Message Angle section.
5
6
Click Add to add a new watermark to the list.
When you have finished editing, click OK and start
printing.
To stop printing the watermark, select <No Watermark> from
the Watermark drop-down list.
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Using a Page Overlay
After an overlay has been created, it is ready to be printed with
your document. To print an overlay with a document:
Using Overlays
1
2
Create or open the document you want to print.
What is an Overlay?
To change the print settings from your software
application, access printer properties. See “Printing a
Document” on page 6.
An overlay is text and/or images stored in the computer hard
disk drive (HDD) as a special file format that can be printed on
any document. Overlays are often used to take the place of
preprinted forms and letterhead paper. Rather than using
preprinted letterhead, you can create an overlay containing the
exact same information that is currently on your letterhead. To
print a letter with your company’s letterhead, you do not need
to load preprinted letterhead paper in the printer. You need only
tell the printer to print the letterhead overlay on your
document.
Dear ABC
3
4
Click the Extras tab.
Select the desired overlay from the Overlay drop-down
list box.
If the overlay file you want does not appear in the
Overlay list, click Edit button and Load Overlay, and
select the overlay file.
Regards
WORLD BEST
5
If you have stored the overlay file you want to use in an
external source, you can also load the file when you access
the Load Overlay window.
Creating a New Page Overlay
To use a page overlay, you must create a new page overlay
containing your logo or image.
After you select the file, click Open. The file appears in the
Overlay List box and is available for printing. Select the
overlay from the Overlay List box.
6
7
If necessary, click Confirm Page Overlay When
Printing. If this box is checked, a message window
appears each time you submit a document for printing,
asking you to confirm your wish to print an overlay on your
document.
1
Create or open a document containing text or an image for
use in a new page overlay. Position the items exactly as
you wish them to appear when printed as an overlay.
To save the document as an overlay, access printer
properties. See “Printing a Document” on page 6.
Click the Extras tab, and click Edit button in the Overlay
section.
WORLD BEST
2
3
If this box is not checked and an overlay has been
selected, the overlay automatically prints with your
document.
4
5
In the Edit Overlay window, click Create Overlay.
Click OK or Yes until printing begins.
In the Create Overlay window, type a name of up to eight
characters in the File name box. Select the destination
path, if necessary. (The default is C:\Formover).
The selected overlay downloads with your print job and
prints on your document.
6
7
Click Save. The name appears on the Overlay List box.
Click OK or Yes to finish creating.
NOTE: The resolution of the overlay document must be the
same as that of the document you will print with the overlay.
The file is not printed. Instead it is stored on your
computer hard disk drive.
Deleting a Page Overlay
You can delete page overlays that you no longer use.
NOTE: The overlay document size must be the same as the
documents you print with the overlay. Do not create an overlay
with a watermark.
1
2
3
In the printer properties window, click the Extras tab.
Click the Edit button in the Overlay section.
Select the overlay you want to delete from the Overlay
List box.
4
5
6
Click Delete Overlay.
When a confirming message window appears, click Yes
.
Click OK until you exit the Print window.
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Sharing the Printer
Locally
You can connect the printer directly to a selected computer,
which is called “host computer,” on the network.
Setting Up a Host Computer
1
2
3
4
5
6
Start Windows.
From the Start menu select Printers and Faxes
.
Double-click your printer driver icon
.
From the Printer menu, select Sharing
.
The following procedure is for Windows XP. For other Windows
OS, refer to the corresponding Windows User's Guide or online
help.
Check the Share this printer box.
Fill in the Shared Name field, and then click OK
.
NOTES
:
• Check the Operating System(s) that are compatible with
your printer. Please refer to the OS Compatibility section of
Printer Specifications in your Printer User’s Guide.
• If you need to know the exact name of your printer, you can
check the supplied CD-ROM.
Setting Up a Client Computer
1
2
3
4
5
6
7
8
9
Right-click the Windows Start button and select Explorer
Open your network folder in the left column.
Click the shared name.
.
From the Start menu select Printers and Faxes
Double-click your printer driver icon
From the Printer menu, select Properties
From the Ports tab, click Add Port
Select Local Port and click New Port
Fill in the Enter a port name field with the shared name.
.
.
.
.
.
10Click OK and click Close.
11Click Apply and click OK.
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5
Scanning
Scanning with your machine lets you turn pictures and text into
digital files on your computer. Then you can fax or e-mail the
files, display them on your web site or use them to create
projects that you can print using the WIA driver.
Scanning Process with TWAIN-
enabled Software
If you want to scan documents using other software, you will
need to use TWAIN-compliant software, such as Adobe
PhotoDeluxe or Adobe Photoshop. The first time you scan with
your machine, select it as your TWAIN source in the application
you use.
This chapter includes:
• Scanning Process with TWAIN-enabled Software
• Scanning Using the WIA Driver
The basic scanning process involves a number of steps:
1
2
Make sure that your machine and computer are turned on
and properly connected to each other.
Load the document(s) face up into the ADF.
NOTES
:
• Check the Operating System(s) that are compatible
with your printer. Please refer to the OS Compatibility
section of Printer Specifications in your Printer User’s
Guide.
• You can check your printer name in the supplied CD-
ROM.
• The maximum resolution that can be achieved
depends upon various factors, including computer
speed, available disk space, memory, the size of the
image being scanned, and bit depth settings. Thus,
depending on your system and what you are scanning,
you may not be able to scan at certain resolutions,
especially using enhanced dpi.
OR
Place a single document face down on the document
glass.
Open an application, such as PhotoDeluxe or Photoshop.
Open the TWAIN window and set the scan options.
Scan and save your scanned image.
3
4
5
NOTE: You need to follow the program’s instructions for
acquiring an image. Please refer to the user’s guide of the
application.
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Scanning Using the WIA Driver
Your machine also supports the Windows Image Acquisition
(WIA) driver for scanning images. WIA is one of the standard
components provided by Microsoft Windows XP and works
with digital cameras and scanners. Unlike the TWAIN driver, the
WIA driver allows you to scan and easily manipulate images
without using additional software.
NOTE: The WIA driver works only on Windows XP with USB
port.
1
2
Load the document(s) face up into the ADF.
OR
Place a single document face down on the document
glass.
From the Start menu on your desktop window, select
Settings
,
Control Panel, and then Scanners and
Cameras
.
3
4
Double click your scanner driver icon. The Scanner and
Camera Wizard launches.
Choose your scanning preferences and click Preview to
see how your preferences affect the picture.
5
6
Click Next.
Enter a picture name, and select a file format and
destination to save the picture.
7
Follow the on-screen instructions to edit the picture after it
is copied to your computer.
NOTE: If you want to cancel the scan job, press the Cancel
button on the Scanner and Camera Wizard.
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6
Using Your Printer in
Linux
Installing the MFP Driver
System Requirements
You can use your machine in a Linux environment.
Supported OS
This chapter includes:
• Redhat 7.1 and above
• Linux Mandrake 8.0 and above
• SuSE 7.1 and above
• Getting Started
• Installing the MFP Driver
• Using the MFP Configurator
• Configuring Printer Properties
• Printing a Document
• Scanning a Document
• Caldera OpenLinux 3.1 and above
• Turbo Linux 7.0 and above
• Slackware 8.1 and above
Recommended Hardware Requirements
• Pentium IV 1 GHz or higher
• RAM 256 MB or higher
• HDD 1 GB or higher
Getting Started
NOTES
:
• It’s also necessary to claim swap partition of 300 MB or
larger for working with large scanned images.
• The Linux scanner driver supports the optical resolution at
maximum. Please refer to the scanner and copy section of
Specifications in your Printer User’s Guide.
• You can check your printer name in the supplied CD-
ROM.
The supplied CD-ROM provides you with Xerox’s MFP driver
package for using your machine with a Linux computer.
Xerox’s MFP driver package contains printer and scanner
drivers, providing the ability to print documents and scan
images. The package also delivers powerful applications for
configuring your machine and further processing of the scanned
documents.
After the driver is installed on your Linux system, the driver
package allows you to monitor a number of MFP devices via fast
ECP parallel ports and USB simultaneously. The acquired
documents can then be edited, printed on the same local MFP
or network printers, sent by e-mail, uploaded to an FTP site, or
transferred to an external OCR system.
Software
• Linux Kernel 2.4 or higher
• Glibc 2.2 or higher
• CUPS
• SANE
The MFP driver package is supplied with a smart and flexible
installation program. You don't need to search for additional
components that might be necessary for the MFP software: all
required packages will be carried onto your system and
installed automatically; this is possible on a wide set of the
most popular Linux clones.
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6
When the installation is complete, click Finish.
Installing the MFP Driver
1
Make sure that you connect your machine to your
computer. Turn both the computer and the machine on.
When the Administrator Login window appears, type in
root in the Login field and enter the system password.
2
NOTE: You must log in as a super user (root) to install the
printer software. If you are not a super user, ask your system
administrator.
3
Insert the printer software CD-ROM. The CD-ROM will
automatically run.
If the CD-ROM does not automatically run, click the
icon at the bottom of the desktop. When the Terminal
screen appears, type in:
The installation program has added the MFP Configurator
desktop icon and Xerox MFP group to the system menu
for your convenience. If you have any difficulties, consult
the onscreen help that is available through your system
menu or can otherwise be called from the driver package
windows applications, such as MFP Configurator or Image
Editor.
[root@localhost root]#cd /mnt/cdrom/Linux
[root@localhost root]#./install.sh
NOTE: The installation program runs automatically if you
have an autorun software package installed and configured.
4
5
Click Install
.
When the welcome screen appears, click Next
.
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Uninstalling the MFP Driver
1
When the Administrator Login window appears, type in
root in the Login field and enter the system password.
Using the MFP Configurator
MFP Configurator is a tool primarily intended for configuring
MFP devices. Since an MFP device combines the printer and
scanner, the MFP Configurator provides options logically
grouped for printer and scanner functions. There is also a
special MFP port option responsible for the regulation of access
to an MFP printer and scanner via a single I/O channel.
NOTE: You must log in as a super user (root) to install the
printer software. If you are not a super user, ask your system
administrator.
2
Insert the printer software CD-ROM. The CD-ROM will
automatically run.
After installing the MFP driver (see page 19), the MFP
Configurator icon will automatically be created on your desktop.
If the CD-ROM does not automatically run, click the
icon at the bottom of the desktop. When the Terminal
screen appears, type in:
Opening the MFP Configurator
1
Double-click MFP Configurator on the desktop.
[root@localhost root]#cd /mnt/cdrom/Linux
[root@localhost root]#./install.sh
You can also click the Startup Menu icon and select Xerox
MFP and then MFP Configurator
.
2
Press each button on the Modules pane to switch to the
corresponding configuration window.
NOTE: The installation program runs automatically if you
have an autorun software package installed and configured.
Printers Configuration
button
3
4
Click Uninstall
Click Next
.
Scanners Configuration
button
.
MFP Ports Configuration
button
You can use the onscreen help by clicking Help
After changing the configurations, click Exit to close the
MFP Configurator.
.
3
5
Click Finish.
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Classes Tab
The Classes tab shows a list of available printer classes.
Printers Configuration
Printers configuration has the two tabs; Printers and Classes
.
Printers Tab
You can see the current system’s printer configuration by
clicking on the printer icon button on the left side of the MFP
Configurator window.
Shows all of the
printer classes.
Switches to Printer
configuration.
Shows all of the
installed printer.
Shows the status of the
class and the number of
printers in the class.
Shows the status,
model name and
URI of your printer.
•
•
•
Refresh : Renews the classes list.
Add Class... : Allows you to add a new printer class.
Remove Class : Removes the selected printer class.
You can use the following printer control buttons:
•
•
•
•
Refresh: renews the available printers list.
Add Printer: allows you to add a new printer.
Remove Printer: removes the selected printer.
Scanners Configuration
In this window, you can monitor the activity of scanner devices,
view a list of installed Xerox MFP devices, change device
properties, and scan images.
Set as Default: sets the current printer as a default
printer.
•
•
Stop/Start: stops/starts the printer.
Test: allows you to print a test page to check if the
machine is working properly.
Switches to
•
Properties: allows you to view and change the printer
properties. For details, see page 23.
Scanners
Shows all of the
configuration.
installed scanners.
Shows the vendor,
model name and type
of your scanner.
•
•
Properties... : Allows you to change the scan properties
and scan a document. See page 25.
Drivers... : Allows you to monitor the activity of the scan drivers.
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MFP Ports Configuration
In this window, you can view the list of available MFP ports,
check the status of each port and release a port that is stalled
in busy state when its owner is terminated for any reason.
Configuring Printer Properties
Using the properties window provided by the Printers
configuration, you can change the various properties for your
machine as a printer.
1
Open the MFP Configurator.
If necessary, switch to Printers configuration.
2
3
Select your machine on the available printers list and click
Switches to
MPF ports
configuration.
Properties
.
The Printer Properties window opens.
Shows all of the
available ports.
Shows the port type,
device connected to
the port and status
•
•
Refresh : Renews the available ports list.
Release port : Releases the selected port.
Sharing Ports Between Printers and Scanners
The following five tabs display at the top of the window:
Your machine may be connected to a host computer via the
parallel port or USB port. Since the MFP device contains more
than one device (printer and scanner), it is necessary to
organize proper access of “consumer” applications to these
devices via the single I/O port.
•
General: allows you to change the printer location and
name. The name entered in this tab displays on the
printer list in Printers configuration.
Connection: allows you to view or select another port. If
you change the printer port from USB to parallel or vice
versa while in use, you must re-configure the printer port
in this tab.
Driver: allows you to view or select another printer
driver. By clicking Options, you can set the default
device options.
Jobs: shows the list of print jobs. Click Cancel job to
cancel the selected job and select the Show completed
jobs check box to see previous jobs on the job list.
Classes: shows the class that your printer is in. Click
Add to Class to add your printer to a specific class or
click Remove from Class to remove the printer from the
selected class.
Click OK to apply the changes and close the Printer
Properties Window.
•
The Xerox MFP driver package provides an appropriate port
sharing mechanism that is used by Xerox printer and scanner
drivers. The drivers address their devices via so-called MFP
ports. The current status of any MFP port can be viewed via the
MFP Ports Configuration. The port sharing prevents you from
accessing one functional block of the MFP device, while another
block is in use.
•
•
•
When you install a new MFP printer onto your system, it is
strongly recommended you do this with the assistance of an
MFP Configurator. In this case you will be asked to choose I/O
port for the new device. This choice will provide the most
suitable configuration for MFP’s functionality. For MFP scanners
I/O ports are being chosen by scanner drivers automatically, so
proper settings are applied by default.
4
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The following four tabs display at the top of the window.
•
General - allows you to change the paper size, the paper
type, and the orientation of the documents, enables the
duplex feature, adds start and end banners, and changes
the number of pages per sheet.
Printing a Document
Printing from Applications
There are a lot of Linux applications that you are allowed to
print from using Common UNIX Printing System (CUPS). You
can print on your machine from any such application.
•
Text - allows you to specify the page margins and set the
text options, such as spacing or columns.
•
Graphics - allows you to set image options that are used
when printing images/files, such as color options, image
size, or image position.
1
From the application you are using, select Print from the
File menu.
•Device: allows you to set the print resolution, paper
source, and destination.
2
3
Select Print directly using lpr
In the Xerox LPR window, select the model name of your
machine from the Printer list and click Properties
.
5
Click OK to apply the changes and close the scx6x20
Properties window.
Click OK in the Xerox LPR window to start printing.
.
6
7
The Printing window appears, allowing you to monitor the
status of your print job.
Click.
To abort the current job, click Cancel
.
Printing Files
You can print many different types of files on the Xerox MFP
device using the standard CUPS way - directly from the
command line interface. The CUPS lpr utility allows you do that.
But the drivers package replaces the standard lpr tool by a
much more user-friendly Xerox LPR program.
To print any document file:
1
Type lpr <file_name> from the Linux shell command
line and press Enter. The Xerox LPR window appears.
When you type only lpr and press Enter, the Select
file(s) to print window appears first. Just select any files
4
Change the printer and print job properties.
you want to print and click Open
.
2
3
In the Xerox LPR window, select your printer from the list,
and change the printer and print job properties.
For details about the properties window, see page 24.
Click OK to start printing.
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The document is scanned and the image preview appears
in the Preview Pane.
Scanning a Document
You can scan a document using the MFP Configurator window.
1
2
3
Double-click the MFP Configurator on your desktop.
Click the button to switch to Scanners Configuration.
Select the scanner on the list.
Drag the pointer to
set the image area
to be scanned.
Click your
scanner.
7
Change the scan options in the Image Quality and Scan
Area sections.
•
Image Quality: allows you to select the color
composition and the scan resolution for the image.
•
Scan Area: allows you to select the page size. The
Advanced button enables you to set the page size
manually.
If you want to use one of the preset scan option settings,
select from the Job Type drop-down list. For details about
the preset Job Type settings, see page 26.
When you have only one MFP device and it is connected
to the computer and turned on, your scanner appears on
the list and is automatically selected.
You can restore the default setting for the scan options
by clicking Default
When you have finished, click Scan to start scanning.
.
If you have two or more scanners attached to your
computer, you can select any scanner to work at any
time. For example, while acquisition is in progress on the
first scanner, you may select the second scanner, set the
device options and start the image acquisition
simultaneously.
8
9
The status bar appears on the bottom left of the window
to show you the progress of the scan. To cancel scanning,
click Cancel
.
The scanned image appears in the new Image Editor
window.
NOTE: The scanner name shown in Scanners configuration
can be different from the device name.
4
5
Click Properties.
Load the document to be scanned face up into the ADF
(Automatic Document Feeder) or face down on the
document glass.
6
Click Preview in the Scanner Properties window.
If you want to edit the scanned image, use the toolbar.
For further details about editing an image, see page 26.
10When you are finished, click Save on the toolbar.
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11Select the file directory where you want to save the image
and enter the file name.
12Click Save.
Tools
Function
Cancels your last action.
Adding Job Type Settings
You can save your scan option settings to retrieve for a later
scanning.
Restores the action you canceled.
To save a new Job Type setting:
1
2
3
4
Change the options from the Scanner Properties window.
Click Save As
Enter the name for your setting.
Click OK
Allows you to scroll through the image.
.
Crops the selected image area.
Zooms the image out.
.
Your setting is added to the Saved Settings drop-down
list.
To save a Job Type setting for the next scan job:
1
Select the setting you want to use from the Job Type drop-
down list.
Zooms the image in.
2
Click Save
.
Allows you to scale the image size; you can
enter the size manually, or set the rate to
scale proportionally, vertically, or
horizontally.
The next time you open the Scanner Properties window,
the saved setting is automatically selected for the scan
job.
To delete a Job Type setting:
1
Select the setting you want to delete from the Job Type
drop-down list.
Allows you to rotate the image; you can
select the number of degrees from the drop-
down list.
2
Click Delete
.
The setting is deleted from the list
Allows you to flip the image vertically or
horizontally.
Using the Image Editor
The Image Editor window provides you with menu commands
and tools to edit your scanned image.
Allows you to adjust the brightness or
contrast of the image, or to invert the
image.
Shows the properties of the image.
Use these tools to
edit the image.
For further details about the Image Editor program, refer to the
onscreen help.
You can use the following tools to edit the image:
Tools
Function
Saves the image.
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Install the Printer driver
1
2
3
Make sure that you connect your printer to the computer.
Turn on your computer and printer.
Insert the CD-ROM which came with your printer into the
CD-ROM drive.
Double-click CD-ROM icon that appears on your
Macintosh desktop.
Double-click the MAC_Installer folder.
7
a Macintosh
Your printer supports Macintosh systems with a built-in USB
interface or 10/100 Base-TX network interface card. When you
print a file from a Macintosh computer, you can use the CUPS driver
by installing the PPD file.
4
5
6
7
8
Double-click the MAC_Printer folder.
Double-click the Xerox MFP Installer_OS X icon.
NOTE: Some printers do not support a network
interface. Make sure that your printer supports a
network interface by referring to Printer Specifications
in your Printer User’s Guide.
Enter the password and click OK
The Xerox SPL Installer window opens. Click Continue and
then click Continue
Select Easy Install and click Install
.
.
9
.
10After the installation is finished, click Quit.
This chapter includes:
• Installing Software for Macintosh
• Setting Up the Printer
• Printing
Uninstalling the Printer driver
Uninstall is required if you are upgrading the software, or if
installation fails.
1
Insert the CD-ROM which came with your printer into the
CD-ROM drive.
• Scanning
2
Double-click CD-ROM icon that appears on your
Macintosh desktop.
3
4
5
6
7
Double-click the MAC_Installer folder.
Installing Software for
Macintosh
Double-click the MAC_Printer folder.
Double-click the Xerox MFP Installer_OS X icon.
Enter the password and click OK
The Xerox SPL Installer window opens. Click Continue and
then click Continue
Select Uninstall and then click Uninstall
When the uninstallation is done, click Quit
.
The CD-ROM that came with your printer provides you with the
PPD file that allows you to use the CUPS driver or Apple
LaserWriter driver (only available when you use a printer
which supports the PostScript driver), for printing on a
Macintosh computer.
.
8
9
.
.
Also, it provides you with the Twain driver for scanning on a
Macintosh computer.
Verify the following before you install the printer software:
Item
Operating System
RAM
Requirements
Mac OS 10.3.x or higher
128 MB
Free Disk Space
200 MB
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Install the Scan driver
1
2
3
Make sure that you connect your printer to the computer.
Turn on your computer and printer.
Insert the CD-ROM which came with your printer into the
CD-ROM drive.
Double-click CD-ROM icon that appears on your
Macintosh desktop.
Setting Up the Printer
Set up for your printer will be different depending on which
cable you use to connect the printer to your computer—the
network cable or the USB cable.
4
5
6
7
8
9
Double-click the MAC_Installer folder.
For a Network-connected Macintosh
Double-click the MAC_Twain folder.
Double-click the Xerox ScanThru Installer icon.
NOTE Some printers do not support a network
:
Enter the password and click OK
Click Continue
Click Install
.
interface. Before connecting your printer, make sure
that your printer supports a network interface by
referring to Printer Specifications in your Printer User’s
Guide.
.
.
10After the installation is finished, click Quit.
1
Follow the instructions on “Installing Software for
Macintosh” on page 27 to install the PPD and Filter files on
your computer.
Uninstalling the Scan driver
1
Insert the CD-ROM which came with your printer into the
CD-ROM drive.
2
3
4
5
Open Print Setup Utility from the Utilities folder.
2
Double-click CD-ROM icon that appears on your
Macintosh desktop.
Click Add on the Printer List
Select the IP Printing tab.
.
3
4
5
6
7
8
Double-click the MAC_Installer folder.
Select Socket/HP Jet Direct in Printer type
.
Double-click the MAC_Twain folder.
WHEN PRINTING A DOCUMENT CONTAINING MANY
PAGES, PRINTING PERFORMANCE MAY BE
ENHANCED BY CHOOSING SOCKET FOR PRINTER
TYPE OPTION.
Enter the printer’s IP address in the Printer Address
field.
Enter the queue name in the Queue Name field. If you
cannot determine the queue name for your printer server,
try using the default queue first.
Double-click the Xerox ScanThru Installer icon.
Enter the password and click OK
Click Continue
Select Uninstall from the Installation Type and then Click
Uninstall
When the uninstallation is done, click Quit
.
.
6
7
.
9
.
8
9
Select Xerox in Printer Model and your printer in Model
Name
.
Click Add
.
10Your printer’s IP address appears on the Printer List, and
is set as the default printer.
For a USB-connected Macintosh
1
Follow the instructions on “Installing Software for
Macintosh” on page 27 to install the PPD and Filter files on
your computer.
2
3
4
5
Open Print Setup Utility from the Utilities folder.
Click Add on the Printer List
Select the USB tab.
.
Select Xerox in Printer Model and your printer in Model
Name
Click Add
.
6
.
Your printer appears on the Printer List, and is set as the
default printer.
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Changing Printer Settings
You can use advanced printing features when using your
printer.
Printing
From your Macintosh application, select Print from the File
menu. The printer name which appears in the printer properties
window may differ depending on the printer in use. Except for
the name, the composition of the printer properties window is
similar.
NOTES
:
• The Macintosh printer’s properties window that appears in
this User’s Guide may differ depending on the printer in use.
However the composition of the printer properties window is
similar.
• You can check your printer name in the supplied CD-
ROM.
Layout Setting
The Layout tab provides options to adjust how the document
appears on the printed page. You can print multiple pages on
one sheet of paper.
Select Layout from the Presets drop-down list to access the
following features. For details, see “Printing Multiple Pages on
One Sheet of Paper” on the next column.
Printing a Document
When you print with a Macintosh, you need to check the printer
software setting in each application you use. Follow these steps
to print from a Macintosh.
1
2
3
Open a Macintosh application and select the file you want
to print.
Open the File menu and click Page Setup
Setup in some applications).
(Document
Choose your paper size, orientation, scaling, and other
options and click OK
.
Make sure that your
printer is selected.
▲
Mac OS 10.3
▲
Mac OS 10.3
4
5
Open the File menu and click Print.
Choose the number of copies you want and indicate which
pages you want to print.
6
Click Print when you finish setting the options.
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Printer Features Setting
The Printer Features tab provides options for selecting the
paper type and adjusting print quality.
Printing Multiple Pages on One Sheet
of Paper
You can print more than one page on a single sheet of paper.
This feature provides a cost-effective way to print draft pages.
Select Printer Features from the Presets drop-down list to
access the following features:
1
2
From your Macintosh application, select Print from the
File menu.
Select Layout
.
▲
Mac OS 10.3
Paper Type
Make sure that Paper Type is set to Printer Default. If you
load a different type of print material, select the corresponding
paper type.
Resolution(Quality)
The Resolution options you can select may vary
depending on your printer model. You can select the
printing resolution. The higher the setting, the sharper the clarity
of printed characters and graphics. The higher setting also may
increase the time it takes to print a document.
▲
Mac OS 10.3
3
4
Select the number of pages you want to print on one sheet
of paper on the Pages per Sheet drop-down list.
Select the page order from the Layout Direction option.
To print a border around each page on the sheet, select
the option you want from the Border drop-down list.
5
Click Print, and the printer prints the selected number of
pages on one side of each page.
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Scanning
If you want to scan documents using other software, you will
need to use TWAIN-compliant software, such as Adobe
PhotoDeluxe or Adobe Photoshop. The first time you scan with
your machine, select it as your TWAIN source in the application
you use.
The basic scanning process involves a number of steps:
• Place your photograph or page on the document glass or
ADF.
• Open an application, such as PhotoDeluxe or Photoshop.
• Open the TWAIN window and set the scan options.
• Scan and save your scanned image.
NOTE: You need to follow the program’s instructions for
acquiring an image. Please refer to the User’s Guide of the
application.
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SOFTWARE SECTION
INDEX
paper type, set
Macintosh 30
print 24
A
L
advanced printing, use 12
Macintosh 29
Windows
8
Windows
Linux
7
poster, print 13
print
C
driver, install 20
printer properties 23
printing 24
canceling
scan 18
document
6
fit to page 13
from Macintosh 29
from Windows
N-up
Macintosh 30
Windows 12
overlay 15
scanning 25
6
D
document, print
Macintosh 29
M
Macintosh
driver
Windows
6
poster 14
scaling 13
install 27
uninstall 27
E
watermark 14
printer driver, install
Linux 20
printer properties
Linux 24
printing 29
Extras properties, set 10
scanning 31
setting up the printer 28
MFP driver, install
Linux 20
F
favorites settings, use 11
printer properties, set
Macintosh 29
N
Windows
7
G
n-up printing
Macintosh 30
Windows 12
printer resolution, set
Macintosh 30
Graphics properties, set
9
Windows
9
printer software
install
H
help, use 11
O
Macintosh 27
orientation, print 24
Windows
4
uninstall
Macintosh 27
Windows
printing
from Linux 24
Windows
overlay
7
I
5
install
create 15
delete 15
print 15
printer driver
Macintosh 27
Windows
4
installing
Linux software 19
R
P
resolution
printing 24
Paper properties, set
8
paper size, set
print 24
8
paper source, set 24
Windows
8
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S
scanning
Linux 25
TWAIN 17
WIA driver 18
setting
darkness
9
favorites 11
image mode
resolution
9
Macintosh 30
Windows
9
9
toner save
true-type option
software
install
Macintosh 27
9
Windows
4
system requirements
Macintosh 27
uninstall
Macintosh 27
Windows
5
system requirements
Linux 19
Macintosh 27
T
toner save, set
9
TWAIN, scan 17
U
uninstall, software
Macintosh 27
Windows
5
uninstalling
MFP driver
Linux 21
W
watermark
create 14
delete 14
edit 14
print 14
WIA, scan 18
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|