Sharp Printer 3500 User Manual

LASER PRINTER  
Operation Manual (for network scanner)  
Be sure to become thoroughly familiar with this manual to gain  
the maximum benefit from the product.  
Before installing this product, be sure to read the installation  
requirements and cautions sections of the "Operation manual  
for printer operation and general information".  
Be sure to keep all operation manuals handy for reference  
including this manual, the "Operation manual for printer  
operation and general information" and operation manuals for  
any optional equipment which has been installed.  
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INTRODUCTION  
The optional Network Scanner Expansion Kit (AR-NS2) enables the machine to be used as a network scanner. Page  
2 of the manual that accompanies the Network Scanner Expansion Kit (AR-NS2) contains an overview of the network  
scanner functions, general considerations, and an explanation of image sending methods. Please read the manual  
that accompanies the AR-NS2 before you read this manual.Both manuals explain only the network scanner functions  
of the product.For information on loading paper, replacing toner cartridges, clearing paper misfeeds, handling peripheral  
units, and other printer-related information, please refer to your "Operation manual (for printer operation and general  
information)".  
Additional manuals have been provided for copy and facsimile features. Please refer to these as necessary.  
To enable the network scanner function of this machine, a product key (password) must be entered using a key  
operator program.This is only required once.Use the "Product Key Entry for Network Scanner Expansion Kit" program  
to enter the product key. If you do not know your product key, please ask your dealer. (For information on using key  
operator programs, refer to KEY OPERATOR'S GUIDE.)  
NOTES  
• Before using the network scanner feature, several settings must be established from the Web page. These settings are  
explained from page 2 on.The settings must be established by the network administrator. Such settings must be effected by  
the system administrator who has the special network related backgrounds.  
• This manual assumes that several options have been installed.  
TABLE OF CONTENTS  
Page  
INTRODUCTION ...................................................... 1  
SETTINGS AND PROGRAMMING REQUIRED  
Page  
PRIORITYTRANSMISSION OF A STORED JOB..... 16  
CANCELING AN E-MAIL/FTP TRANSMISSION .... 16  
STORING, EDITING, AND CLEARING  
FOR THE NETWORK SCANNER FEATURE ........... 2  
ABOUT THE WEB PAGE.................................... 2  
SETTING PASSWORDS .................................... 2  
FROM THE TOUCH PANEL ................................... 17  
STORING ONE-TOUCH KEYS  
BASIC SETTINGS FOR NETWORK SCANNING ..... 3  
(only addresses for Scan to E-mail  
SETTING UP DESTINATION INFORMATION.... 4  
STORING SENDER INFORMATION.................. 5  
STORING A CUSTOM DIRECTORY.................. 5  
CONDITION SETTING SCREEN  
and Internet-Fax) .............................................. 17  
EDITING AND DELETING ONE-TOUCH KEYS..... 19  
PROGRAMMING A GROUP KEY .................... 20  
EDITING AND DELETING GROUP KEYS ....... 21  
STORING SENDER INFORMATION................ 22  
EDITING AND DELETING  
OF SCANNER MODE .............................................. 6  
SENDING AN IMAGE............................................... 8  
BASIC TRANSMISSION METHOD .................... 8  
TRANSMISSION METHODS  
SENDER INFORMATION................................. 22  
STORING A GROUP INDEX............................ 23  
PRINTING PROGRAMMED INFORMATION ... 23  
TROUBLESHOOTING............................................ 24  
IFYOUR E-MAIL IS RETURNED ..................... 24  
IF A TRANSMISSION ERROR OCCURS ........ 24  
KEY OPERATOR PROGRAMS .............................. 25  
KEY OPERATOR PROGRAM LIST.................. 25  
USING THE KEY OPERATOR PROGRAMS.... 25  
SETTING PROGRAMS.................................... 26  
PRINTING OUT SETTINGS............................. 27  
SPECIFICATIONS .................................................. 28  
FOR SCAN TO E-MAIL (MANUAL  
ENTRY, BROADCAST TRANSMISSION) ......... 10  
SCANNING AND TRANSMITTING  
A TWO-SIDED ORIGINAL................................ 11  
STAMPING SCANNED ORIGINALS  
(VERIFICATION STAMP FUNCTION) .............. 12  
SCANNING SETTINGS  
(ORIGINAL SIZE, RESOLUTION, AND EXPOSURE) .... 13  
MANUALLY SETTINGTHE SCANNING SIZE .... 13  
SELECTING THE RESOLUTION..................... 14  
SELECTING THE EXPOSURE ........................ 15  
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SETTINGS AND PROGRAMMING REQUIRED  
FOR THE NETWORK SCANNER FEATURE  
To use the Network Scanner feature, settings for the E-mail server, DNS server, and destination addresses must be established.  
To establish the settings, use a computer that is connected to the same network as the machine to access the  
machine's Web page. The Web page can be displayed with your Web browser (Internet Explorer 4.0 or later, or  
Netscape Navigator 4.0 or later).To access theWeb page, refer to page 2-6 of "Operation manual (for printer operation  
and general information)".  
ABOUT THE WEB PAGE  
When you access the Web page in the machine, the following page will appear in your browser.  
A menu frame appears on the left side of the page.When you click an item in the menu, a screen appears in the right  
frame that allows you to establish settings for that item.  
For overviews of each of the menu items, refer to pages 2-7 to 2-8 of "Operation manual (for printer operation and  
general information)".  
For detailed explanations of the procedures for establishing settings, click "Help" in the menu frame.  
Web Page  
SETTING PASSWORDS  
Passwords can be set to restrict Web page access and protect settings.  
Note that it is not necessary to set passwords; the network scanner functionality can also be used without passwords.  
A password can be set for the administrator and passwords can be set for each user. If you use a user password to  
access theWeb page, you will be able to establish, edit, and delete destinations in the Scanner Destination Management  
menu; however, you will not be able to establish settings in the Setup menu.  
The passwords for "User" and "admin" are both initially set to "Sharp". If you wish to change the passwords when first  
establishing the settings, enter "Sharp" in "Old Admin Password" before you establish the settings. A password must  
consist of alphanumeric characters and be no more than seven characters long. Passwords are case sensitive.After  
entering a password, click "Submit" to set it. After setting the password, turn the machine power off and then back on.  
When a password is set, you will be prompted for the password when you attempt to access a Web page with  
protected settings. For the "User name", enter "user" if you are accessing the page as a user, or "admin" if you are  
accessing the page as an administrator. For detailed information on setting passwords, refer to "Help".  
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SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE  
BASIC SETTINGS FOR NETWORK SCANNING  
Click "Network Scanning" in the menu frame, and then establish the required settings.These settings should only be  
established by the network administrator. After entering the settings, be sure to click "Submit" to store them. For  
detailed information on setting procedures, refer to "Help".  
Network Scanning Setting screen  
I Select the method for assigning a file name to a scanned image  
Select the method for assigning a file name to a scanned image. In "File Naming", click the items that you wish to  
use in the file name."Sender Name" and "Date &Time" are initially selected.If you are going to send images to the  
same recipient more than once, we recommend that you also select "Session Page Counter" or "Unique Identifier"  
to prevent sending multiple files with the same name, which would result in each successive file overwriting the  
previous file.  
I Selecting an e-mail subject (only used for Scan to E-mail)  
Enter a subject when using Scan to E-mail. Only one subject can be entered. If nothing is entered, “Scanned  
image from <Device Name>” will appear.  
*The name that appears in <Device Name> is the name stored in "Name" in the screen that appears when you click "Status  
& Alert E-mail" in the menu frame. If a name has not been stored, the product name will appear.  
I E-mail Server and DNS Server Settings  
E-mail sent by Scan to E-mail or Scan to FTP (Hyperlink) uses SMTP. To use either of these transmission methods,  
you must first click "E-mail & DNS Setup" in the Network Scanning page and then enter the required information in the  
settings under "E-mail Setup". (This page can also be displayed by clicking "E-mail & DNS" in the Web page menu.)  
If you entered a host name in "Primary E-mail Server" or "Secondary E-mail Server" under "E-mail Setup", you will  
need to enter the settings for the DNS server under "DNS Setup".  
If you entered a host name in "Hostname or IP Address" when storing a destination for Scan to FTP (Scan to FTP  
(Hyperlink)) or Scan to Desktop, you will also need to enter the settings for the DNS server under "DNS Setup".  
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SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE  
SETTING UP DESTINATION INFORMATION  
To store the name and address of a destination in an auto dial key, click "Destination Management" or one of the  
transmission methods in the Web page menu frame. "Destination Management" can also be used to edit or clear  
stored destinations.  
A total of 500 destinations can be stored, including E-mail, FTP, Desktop, Internet-Fax, and Group destinations.  
Among these, a combined total of 100 Scan to FTP and Desktop destinations can be stored.  
The stored destinations appear as one-touch keys in the touch panel of the machine when you send an image,  
allowing you to select the destination.  
For detailed information on setting up, editing, and deleting destinations, refer to "Help".  
I Storing destinations for Scan to E-mail and Internet-Fax  
Scan to E-mail and Internet-Fax destinations can also be stored, edited, and cleared from the touch panel of the  
machine. (Pages 17 - 19)  
To perform Scan to E-mail, the e-mail server settings must first be established. (Refer to page 3.)  
I Storing destinations for Scan to FTP  
If you select the "Enable Hyperlink to FTP server to be e-mailed" checkbox, you can send an e-mail message to  
a "Sender" selected from "E-mail Destination" (stored in "Sender E-mail" in the Web page menu (page 5)), to  
notify that person of the location of the scanned image data and its file format. (Scan to FTP (Hyperlink))  
The e-mail includes a link to the location of the scanned image data, and if the FTP server does not require a user  
name or password (anonymous server), the recipient can display the image by simply clicking on the address.  
If you entered a host name in "Hostname or IP Address", you will need to enter the DNS server settings. Click "E-  
mail & DNS" and enter the settings under "DNS Setup".To perform Scan to FTP (Hyperlink), you must also enter  
the settings under "E-mail Setup" for the e-mail server. (Refer to page 3.)  
I Storing destinations for Scan to Desktop  
Scan to Desktop can only be used if Network Scanner Tool is installed in your computer (Network Scanner Tool is  
included on the CD-ROM that accompanies the AR-NS2 Network Scanner Expansion Kit).  
You can store a Scan to Desktop destination in the Web page, or in Network Scanner Tool. We recommend that  
you normally use Network ScannerTool, which automatically establishes settings.The Web page is primarily used  
when the same settings are to be established in multiple laser printers, or when the network administrator performs  
maintenance. If the information set here differs from the information set in the host computer, transmission and  
reception will not take place normally. For details, refer to "User's Guide"* for Network Scanner Tool in the CD-  
ROM that accompanies the Network Scanner Expansion Kit (AR-NS2).  
If you entered a host name in “Hostname or IP Address”, you will need to enter the DNS server settings. (Refer to  
page 3.)  
*To view "User's Guide", Adobe Acrobat Reader 4.05 or later is necessary. If this is not installed on your computer, you can  
install it from the CD-ROM that accompanies the Network Scanner Expansion Kit (AR-NS2). For details, refer to the operation  
manual for the Network Scanner Expansion Kit (AR-NS2).  
I Storing Groups  
If you are using Scan to E-mail or Internet-Fax, a scanned image can be sent to multiple destinations in a single  
operation. To use this function, you must first store the destinations in a group. Click "Group" and then select the  
Scan to E-mail or Internet Fax destinations that you wish to store in the group. Up to 300 destinations can be  
stored in one group. Only destinations for E-mail or Internet-Fax can be stored in a group. Note that multiple  
destinations cannot be entered manually when sending an image.  
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SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE  
I Items common to all transmission methods when storing destinations  
• Full Name, Display Name  
Only alphabetical characters and symbols can be used to enter names in "Full Name" and "Display Name". For  
the maximum number of characters that can be entered, click "Help" in the menu frame. "Display Name" is the  
one-touch key name that is displayed in the touch panel of the machine. If a display name is not stored, the first 18  
characters of the name stored in "Full Name" are automatically used as the display name.  
• Initial, Custom Directory  
Stored destinations are arranged on "indexes" when displayed in the touch panel of the machine. There are two  
types of indexes: the ABC index and group indexes. The ABC index arranges destinations based on the letter  
entered in "Initial", which is normally the first letter of the name entered in "Full Name".If a destination is frequently  
used, it is convenient to select the "Frequently Used" checkbox to include the destination in the alphabetical  
"FREQUENT USE" index. Group indexes ("Custom Directories") allow you to create and name indexes (see the  
following page) of destinations for specific purposes.  
• File Format  
When you store a destination, you can also select the compression mode and the format of the image file that is  
created when you scan an original for transmission.You can select TIFF-F, TIFF, or PDF for the file type, and MH  
(G3), MMR (G4), or "Uncompressed" for the compression mode. An initial setting has been made for the file type  
and compression mode, so you only need to make a selection if the initial settings are not satisfactory. For an  
explanation of the initial settings of each of the transmission methods, click "Help" in the menu frame.  
NOTE  
Internet-Fax only has one file format, TIFF-F, and thus there is no selection. MH (G3) or MMR (G4) can be selected for the  
compression mode.  
STORING SENDER INFORMATION  
To store the sender information (Sender Name, E-mail Address) that is displayed when the recipient receives your e-  
mail, click "Sender E-mail" in the menu frame and then click "Add". Information for up to 20 different senders can be  
stored. Select a sender from the stored senders using the touch panel of the machine when you send an image (page  
8). The selected sender appears in the sender column of the recipient's e-mail software program.  
NOTE  
If you do not select a sender when sending an image, the default sender information stored with the key operator program is  
automatically sent. (Page 27)  
STORING A CUSTOM DIRECTORY  
Auto dial keys (one-touch keys and group keys) are normally stored in the ABC index. However, you can also use the  
group indexes (custom directory) to group destinations for more convenient use. Six indexes are available, and a  
name up to 6 characters long can be assigned to each index.  
Click "Custom Directory" in the menu frame of the Web page, and then enter the desired name in the screen that  
appears. "User-*" is initially entered for the name of each index. Clear this and then enter the new name.  
The procedure for storing auto dial numbers in a group index is explained on page 4, and the procedure for switching  
between the ABC index and the group indexes is explained on page 7.  
NOTE  
You can also store indexes in the Custom Directory from the touch panel of the machine.  
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CONDITION SETTING SCREEN OF SCANNER MODE  
The condition setting screen of scanner mode is displayed by pressing the IMAGE SEND key (refer to page 4 of  
"Operation manual (for copier)") while the print mode, copy mode, or job status screen appears in the touch panel. In  
the explanations that follow, it is assumed that the initial screen that appears after pressing the IMAGE SEND key is  
the condition setting screen (shown below). If you have set the display to show the address directory (following page)  
when the IMAGE SEND key is pressed, touch the CONDITION SETTINGS key in the address directory to display the  
condition setting screen.  
The key operator program can be used to set the display to show either the condition setting screen (shown below) or  
the address directory screen (following page) when the IMAGE SEND key is pressed (refer to page 26).  
NOTE  
For information on the parts of the unit and the operation panel that are used for network scanning, refer to pages 3-4 of  
"Operation manual (for copier)". For parts that are used for both network scanning and printing, refer to chapter 1 of "Operation  
manual (for printer operation and general information)".  
I Condition setting screen  
The display is initially set (factory setting) to show the following condition setting screen as the initial screen.  
READY TO SEND.  
AUTO  
EXPOSURE  
ADDRESS  
DIRECTORY  
STANDARD  
RESOLUTION  
ADDRESS REVIEW  
SENDER LIST  
AUTO  
ORIGINAL  
E-MAIL ADDRESS  
Message display  
Two-sided scanning and verification stamp icon  
Messages appear here to indicate the current status  
of the machine.When the machine is ready to send,  
display (pages 11-12)  
Icons appear here when you touch the ORIGINAL  
key and select two-sided scanning and/or the  
verification stamp function (when the optional  
verification stamp unit is installed). The icons can  
be touched to open function selection screens.  
an icon  
appears to the left.  
ADDRESS DIRECTORY key (page 9)  
This displays the Address Directory screen (next  
page).Touch this key when you want to use an auto-  
dial number (one-touch dialing or group dialing).  
ORIGINAL key (pages 11-13)  
Touch this key when you wish to manually set the  
size of the original to be scanned, scan both sides  
of the original, or use the verification stamp option.  
ADDRESS REVIEW key (page 10)  
When performing Scan to E-mail or Internet-Fax  
broadcast transmission, touch this key to check your  
selected destinations.Your selected destinations will  
appear as a list, and the list can be edited.  
RESOLUTION key (page 14)  
Touch this key to change the resolution setting for  
the original to be scanned. The selected resolution  
setting will be highlighted above the key. The initial  
factory setting is STANDARD.  
SENDER LIST key (page 8)  
Touch this key to select the sender when sending  
an image.  
EXPOSURE key* (page 15)  
E-MAIL ADDRESS key (page 10)  
Touch this key to change the exposure setting for  
the original to be scanned. The selected exposure  
setting will be highlighted above the key. The initial  
factory setting is AUTO.  
When performing Scan to E-mail or Internet-Fax  
transmission, touch this key if you wish to enter the  
e-mail address of the recipient manually instead of  
using an auto dial key.  
*If the Fax Expansion Kit (AR-FX5) is installed, "SPECIAL  
MODES" appears instead of "EXPOSURE".  
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CONDITION SETTING SCREEN OF SCANNER MODE  
I Address directory screen (alphabetically ordered)  
If you have set the initial screen to the address directory screen using the key operator program, the initial screen  
will appear as follows.  
Destinations stored using the Web page are grouped in indexes ( ) according to the letter entered in "Initial" for  
each destination, and the name entered in "Display Name" is displayed in the one-touch key ( ).  
READY TO SEND.  
CONDITION  
SETTINGS  
SHARP CORPORATION  
TPS  
SHARP GROUP  
D DESKTOP  
F
E
G
ADDRESS REVIEW  
H DESKTOP  
FREQUENT USE  
ABCD  
EFGHI  
JKLMN  
OPQRST UVWXYZ  
ABC  
GROUP  
E-mail Destination Management page  
ABC  
GROUP  
GROUP1  
GROUP2  
GROUP3  
GROUP4  
GROUP5  
GROUP6  
One-touch key display  
CONDITION SETTINGS key  
This shows the one-touch keys that have been  
stored on the selected "index card".The key type is  
indicated by the icon at the right.  
This displays the condition setting screen (previous  
page), which is used to set various conditions.  
ABC  
GROUP key  
:Scan to E-mail, Internet-Fax  
: Scan to FTP  
: Scan to Desktop  
Touch this key to switch between the alphabetical  
index and the group index.  
Index keys  
The display is initially set to show 8 keys. This can  
be changed to 6 or 12 using the key operator  
program. (Refer to page 26.)  
One-touch key destinations are stored on each of  
these index cards (alphabetical index or group  
index). Touch an index key to display the card.  
Group indexes make it possible to store one-touch  
keys by group with an assigned name for easy  
reference.This is done with the custom settings (refer  
to page 5). Frequently used one-touch key  
destinations can be stored on the FREQUENT USE  
card for convenient access.  
Display switching keys  
In cases where the one-touch keys cannot all be  
displayed on one screen, this shows how many  
screens are left.Touch the " " " " keys to move  
through the screens.  
NOTE  
The screen showed above is the alphabetical address directory. If desired, the initial screen can be set to the group address  
directory (refer to page 26).  
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SENDING AN IMAGE  
BASIC TRANSMISSION METHOD  
Make sure the machine is in scanner mode.  
If needed, adjust the exposure setting.  
1
5 (Refer to page 15.)  
When the IMAGE SEND  
key light is on, the machine  
is in scanner mode. If the  
light is not on, press the  
IMAGE SEND key.  
The initial factory setting is  
AUTO.  
AUTO  
EXPOSURE  
NDARD  
RESOLUTION  
1
/
AUTO  
8
2X11  
ORIGINAL  
Load the original.  
Touch the SENDER LIST key.  
2
6
For detailed information on  
loading an original, refer to  
pages 7 and 8 of "Operation  
manual (for copier)".  
DIRECTORY  
This step is not necessary  
for Scan to FTP or Scan to  
Desktop. Go directly to step  
9 (next page).  
ADDRESS REVIEW  
SENDER LIST  
-MAIL ADDR
NOTE  
NOTES  
You cannot load documents in both the auto document  
feeder and on the document glass and send them in a  
single transmission. If documents are loaded in both the  
auto document feeder and on the document glass, only  
the document in the auto document feeder will be scanned  
and transmitted.  
You can omit selection of a sender (go directly to step  
11). In this case, the default sender information stored  
with the key operator program is automatically  
transmitted. (Page 27)  
Up to 20 senders can be stored using the Web page.  
(Page 5)  
Check the original size.  
3
Touch a key to select a sender.  
7
The original size is  
automatically detected.  
The touched key is  
STANDARD  
RESOLUTION  
DER LIST  
If you loaded a non-standard  
size document or wish to  
change the scanning size,  
touch the ORIGINAL key  
and set the document size.  
(Refer to page 13.)  
highlighted. If you made a  
SHARP PPD  
2 GROUP  
1 GROUP  
mistake, touch the correct  
key. The highlighting will  
move to the new key.  
The selected sender will be  
the sender of the e-mail.  
1
/
AUTO  
82X11  
ORIGINAL  
NOTE  
To scan a two-sided original or use the verification stamp  
function (if the optional verification stamp unit is installed),  
refer to pages 11 and 12.  
Touch the OK key.  
8
1 GROUP  
If needed, adjust the resolution setting.  
4 (Refer to page 14.)  
The initial factory setting is  
STANDARD  
RESOLUTION  
STANDARD.  
1
/
A
82X11  
ORIGINAL  
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SENDING AN IMAGE  
Touch the ADDRESS DIRECTORY key.  
Using the document glass  
9
The address directory  
screen appears.  
Press the START key.  
11  
The original is scanned  
and the READ-END key  
appears.  
ADDRESS  
DIRECTORY  
Touch the one-touch key for the desired  
10destination.  
READY TO SEND.  
Refer to page  
7
for  
If you have another page to scan, change pages  
12and then press the START key.  
information on using the  
address directory screen.  
The key you touched is  
highlighted. If you touch the  
wrong key, touch the key again  
to cancel the selection.The key  
display will return to normal.  
SHARP CORPORATION  
SHARP GROUP  
T.P.S.  
Repeat this sequence until all pages have been scanned.  
You can change the resolution and exposure settings  
as needed for each page (refer to pages 14 and 15).  
If no action is taken for one minute, scanning  
automatically ends and the transmission job is stored.  
FREQUENT USE  
ABCD  
EFGHI  
JKLMN  
OPQRS  
After the final page is scanned, touch the READ-  
13END key.  
NOTES  
Refer to pages 4 and 5 for information on programming  
one-touch key destinations.  
The machine makes a beep  
L.  
ESS [READ-END].  
READ-END  
(Pg.No. 3)  
sound to inform you that the  
transmission job is stored  
and JOB STORED appears  
in the message display. (The  
destination is automatically  
called and the document  
transmitted after previously  
stored jobs are completed.)  
You can also manually enter the address of a Scan to E-  
mail destination, or select multiple destinations for a  
broadcast transmission. (Next page)  
Using the auto document feeder  
Press the START key.  
11  
Open the document glass cover and remove the  
document.  
Scanning begins and the  
transmission job is stored.  
(The job is transmitted  
after previously stored  
transmission jobs have  
been completed.)  
If scanning is completed normally, the machine makes a  
beep sound to inform you that the transmission job is stored  
and JOB STORED appears in the message display.  
NOTES  
Canceling transmission  
To cancel transmission while SCANNING ORIGINAL... appears in the display or before the READ-END key is pressed, press  
the C key or the CA key. To cancel a transmission job that is already stored, press the JOB STATUS key and cancel the job  
as explained on page 16.  
Important points when using Scan to E-mail  
Be very careful not to send image data files that are too large.Your mail server's system administrator may have placed a limit  
on the amount of data that can be sent in one e-mail transmission. If this limit is exceeded, the e-mail will not be delivered to  
the recipient. Even if there is no limit and your e-mail is successfully delivered, a large data file may take a long time to be  
received and place a heavy burden on the recipient's network, depending on the recipient's network (Internet) connection  
environment. If large image data files are repeatedly sent, the resulting burden on the network may slow down the speed of  
other, unrelated data transmissions and in some cases, may even cause the mail server or network to go down.  
In cases where you need to send multiple documents, try such measures as lowering the resolution or image quality mode.  
If the power is turned off or a power failure occurs while a document is being scanned in the auto document feeder, the  
machine will stop and a document misfeed will occur. After power is restored, remove the document as explained on page 29  
of "Operation manual (for copier)".  
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SENDING AN IMAGE  
TRANSMISSION METHODS FOR SCAN TO E-MAIL  
(MANUAL ENTRY, BROADCAST TRANSMISSION)  
It is possible to manually enter the address of a Scan to E-mail destination, or select multiple destinations for a  
broadcast transmission. (These procedures are not possible when performing an Internet-Fax transmission.) First  
use the procedure in "Basic transmission method" on pages 8 to 9.  
Perform steps 1 through 8 of "Basic  
Touch the outer OK key.  
1 transmission method" (pages 8 to 9).  
6
You will return to the initial  
screen.  
CANCEL  
OK  
Touch the E-MAIL ADDRESS key.  
2
If you are not performing a  
broadcast transmission, go  
directly to step 9.  
DIRECT  
OK  
RESSION MODE  
ADDRESS  
E-MAIL ADDRESS  
SENDER  
If you wish to enter another e-mail address,  
7 repeat steps 2 through 6.  
NOTES  
• If the key operator  
program has been set  
Enter the e-mail address.  
3
NEXT ADDRESS  
so that the NEXT  
ADDRESS key must  
always be pressed  
(page 26) and you wish  
CONDITION  
SETTINGS  
to  
enter  
another  
address, press the  
If you make a mistake, press the  
key to move the cursor  
NEXT ADDRESS key and then repeat steps 2 through 6.  
(
I) back to the mistake and then enter the correct  
• If you frequently use broadcasting to send documents to  
the same group of destinations, it is convenient to program  
those destinations into a group key. (Page 4)  
character.  
Touch the FILE FORMAT key.  
4
Touch the ADDRESS REVIEW key and check the  
The file format is initially set  
to "File type: PDF,  
Compression mode: MMR  
(G4)". If you do not need to  
change the file format, go  
directly to step 6.  
8 destinations.  
DIRECTORY  
When the ADDRESS  
REVIEW key is pressed,  
only  
the  
entered  
destinations are displayed.  
If you need to clear a  
destination, press its key.  
Press the OK key to return  
to the initial screen.  
ADDRESS REVIEW  
SENDER LIST  
E-MAIL ADDRESS  
NOTE  
The initial file format setting can be changed with the key  
operator program. (Page 27)  
Continue from step 11 of "Basic transmission  
9 method" (pages 8 to 9).  
Select the file type and the compression mode.  
5
NOTES  
E-MAIL ADDRESS  
CANCEL  
OK  
To cancel a broadcast transmission when selecting  
destinations, press the CA key.  
OK  
FILE FORMAT  
• When you perform a broadcast transmission, the  
compression mode set with the key operator program is  
used as the file compression mode for all destinations.  
This is initially set to "MH (G3)".If desired, you can change  
the setting to "MMR (G4)". (Page 27)  
FILE TYPE  
COMPRESSION MODE  
TIFF  
MH (G3)  
PDF  
NONE  
TIFF-F  
MMR (G4)  
10  
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SENDING AN IMAGE  
SCANNING AND TRANSMITTING A TWO-SIDED ORIGINAL  
A two-sided original can be automatically scanned and transmitted using the auto document feeder. Follow the steps  
below.  
Make sure the machine is in scanner mode and  
Touch the OK key.  
1 then load the document in the auto document  
4
You will return to the initial  
screen.  
feeder.  
Touch the ORIGINAL key.  
OK  
2
L
When you touch the  
ORIGINAL key, check the  
original size displayed in the  
key.  
STANDARD  
RESOLUTION  
ED  
A two-sided original icon appears next to the ORIGINAL key.  
(Example: The icon that appears when the 2-SIDED  
BOOKLET key is touched.)  
1
/
AUTO  
82X11  
ORIGINAL  
STANDARD  
RESOLUTION  
Touch the 2-SIDED BOOKLET key or the 2-  
3 SIDED TABLET key as appropriate for the  
1
/
original you loaded.  
AUTO  
82X11  
ORIGINAL  
If necessary, touch the  
MANUAL key and set the  
ORIGINAL SIZE  
original size. (Page 13)  
AUTO  
MANUAL  
Continue from step 4 of "Basic transmission  
5 method" (pages 8 to 9).  
2-SIDED  
BOOKLET  
2-SIDED  
TABLET  
Booklet  
Tablet  
NOTES  
Booklets and tablets  
Two-sided originals that are bound at the side are booklets, and two-sided originals  
that are bound at the top are tablets.  
Two-sided scanning turns off after the document is stored in memory. Pressing the  
CA key will also cancel two-sided scanning.  
11  
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SENDING AN IMAGE  
STAMPING SCANNED ORIGINALS (VERIFICATION STAMP FUNCTION)  
If the optional verification stamp unit has been installed on the scanner unit, you can  
Paper feed direction  
have a pink fluorescent " " mark stamped on the edge of each original that is scanned  
using the auto document feeder.  
This feature does not operate for originals scanned on the document glass.  
NOTE  
When both sides of an original are scanned, only the front side of the original is stamped.  
A pink fluorescent " " mark is  
stamped on scanned originals.  
In scanner mode, load the original and set any  
Touch the OK key.  
1 needed scanning conditions such as the  
4
You will return to the initial  
screen.  
original size, resolution, and exposure.  
OK  
L
Stamping position  
ED  
T
STAMP  
Make sure that the verification stamp icon  
5 appears to the right of the ORIGINAL key.  
Touch the ORIGINAL key.  
2
When this icon appears, the  
edge of each original will be  
stamped as it is scanned.  
If you have selected two-  
STANDARD  
RESOLUTION  
STANDARD  
RESOLUTION  
1
sided  
scanning,  
the  
/
AUTO  
82X11  
verification stamp icon will  
appear to the right of the  
two-sided scanning icon.  
1
/
ORIGINAL  
AUTO  
82X11  
ORIGINAL  
Begin scanning.  
Touch the STAMP key.  
6 The verification stamp function automatically turns off  
3
The STAMP key is only  
displayed if the verification  
stamp unit has been  
installed.  
when all originals have been scanned.  
Note that the function will also automatically turn off if you  
take no action for one minute after turning on the function.  
OK  
L
ED  
T
When touched, the key is  
highlighted.  
STAMP  
NOTES  
• If an error occurs during scanning, scanning is canceled and the original is ejected. In this case, the original may be stamped  
without having been scanned.  
You can use the key operator program to permanently turn on the verification stamp function. (Refer to page 26.)  
I Replacing the verification stamp cartridge  
Finger hold  
The optional verification stamp unit contains a consumable  
verification stamp cartridge (ink cartridge). This cartridge (AR-  
SV1) must be replaced when the mark stamped on each original  
becomes faint. Follow the steps below to replace the cartridge.  
Remove the stamp cover, and then grasp the finger hold  
1 on the ink cartridge and pull the cartridge out of the unit.  
Insert the new cartridge into the unit. Replace the stamp cover.  
2
12  
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SCANNING SETTINGS  
(ORIGINAL SIZE, RESOLUTION, AND EXPOSURE)  
When sending an image, you can adjust the original size, resolution, and exposure settings as needed.  
MANUALLY SETTING THE SCANNING SIZE  
If you load an original that is not a standard size (such as an AB size), or if you wish to change the scanning size, touch  
the ORIGINAL key and set the original size manually. Perform the following steps after loading the document in the  
automatic document feeder or on the document glass.  
NOTE  
Standard sizes that can be detected are as follows:  
5-1/2"x8-1/2", 8-1/2"x11", 8-1/2"x11"R, 8-1/2"x14", 11"x17". If a non-standard size original is loaded (including special sizes),  
the closest standard size may be displayed, or the original size may not appear at all.  
If you wish to select an AB size, touch the  
Touch the ORIGINAL key.  
1
AB INCH key and then touch the desired  
original size key.  
STANDARD  
AB is highlighted and AB  
RESOLUTION  
size keys are displayed. To  
return to the inch palette,  
ORIGINAL SIZE  
AUTO MANUAL  
OK  
OK  
1
/
AUTO  
82X11  
touch the AB INCH key  
once again.  
A5  
B5R  
A4  
B4  
A3  
ORIGINAL  
A5R  
B5  
AB  
A4R  
INCH  
Touch the MANUAL key.  
2
Touch the outer OK key.  
The sizes that can be  
selected are displayed.  
4
ORIGINAL SIZE  
UTO  
MANUAL  
You will return to the initial  
screen. (Pressing the inner  
OK key in the step above  
returns you to step 2.)  
2-SIDED  
BOOKLET  
IDED  
TABLET  
ST  
OK  
ROTATE THE IMAGE 90 DEGREE  
L
A4  
OK  
NOTE  
If you wish to rotate the original 90° when creating an image  
file, click the "Load the original so that the image is oriented  
horizontally" checkbox (a checkmark should appear in the  
box).  
The selected size appears in the top half of the  
5 ORIGINAL key.  
STANDARD  
RESOLUTION  
Touch the desired original size key.  
3
A4  
ORIGINAL  
AUTO is no longer  
highlighted. MANUAL and  
the original size key you  
touched are highlighted.  
ORIGINAL SIZE  
MANUAL  
OK  
OK  
AUTO  
1
1
/
1
1
/
/
/
5
2X82  
52X82 R  
1
1
/
/
8
2X11  
8
2X11R  
AB  
1
/
INCH  
8
2X14  
11X17  
NOTE  
You can return to automatic detection by pressing the CA key.  
13  
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SCANNING SETTINGS (ORIGINAL SIZE, RESOLUTION, AND EXPOSURE)  
SELECTING THE RESOLUTION  
After loading the original, you can adjust the resolution as needed for the type of original and the size of the letters on  
it. After loading the original in scanner mode, adjust the settings as explained below. The initial resolution setting is  
STANDARD.  
I Change the resolution.  
I Resolution settings  
Touch the RESOLUTION key.  
1
Touch this key if your original consists of  
normal-sized characters (like those in  
this manual).  
Standard  
STANDARD  
RESOLUTION  
Touch this key if your original has small  
characters or diagrams. The original will  
be scanned at twice the resolution of the  
Standard setting.  
1
/
A
82X11  
ORIGINAL  
Fine  
Touch this key if your original has intri-  
cate pictures or diagrams. A higher-qual-  
ity image will be produced than with the  
Fine setting.  
Touch the desired resolution key.  
2
Super fine  
The selected key is  
highlighted. If you selected  
FINE, SUPER FINE, or  
ULTRA FINE, you can also  
touch the HALF TONE key  
to select halftone.  
STANDARD  
FINE  
Touch this key if your original has intri-  
cate pictures or diagrams. This setting  
Ultra fine gives the best image quality. However,  
transmission will take longer than with  
the other settings.  
SUPER FINE  
ULTRA FINE  
HALF TONE  
Touch the OK key.  
Touch this key if your original is a photo-  
graph or has gradations of color (such as  
a color original). This setting will produce  
a clearer image than Fine, Super fine, or  
Ultra fine used alone. Half tone cannot be  
selected if Standard has been selected.  
3
You will return to the initial  
screen.  
OK  
Half tone  
DARD  
NE  
HALF TONE  
FINE  
FINE  
NOTES  
The initial factory resolution setting is Standard.If desired,  
you can change the initial setting to a different setting  
using the key operator program. (Refer to page 26.)  
When using the automatic document feeder, the  
resolution setting cannot be changed once scanning has  
begun.  
14  
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SCANNING SETTINGS (ORIGINAL SIZE, RESOLUTION, AND EXPOSURE)  
SELECTING THE EXPOSURE  
After loading the original, you can adjust the contrast as needed for the darkness and type of the original.After loading  
the original in scanner mode, adjust the settings as explained below. The initial exposure setting is AUTO.  
I Change the exposure.  
I Exposure settings  
Touch the EXPOSURE key.  
Dark  
Select this setting if your original consists  
1
Original mostly of dark characters.  
If the Fax Expansion Kit  
(AR-FX5) has been  
AUTO  
EXPOSURE  
This setting automatically adjusts the ex-  
installed, the SPECIAL  
MODES key will appear in  
place of the EXPOSURE  
key. In this case, press the  
SPECIAL MODES key and  
then press the EXPOSURE  
key.  
Auto  
posure for light and dark parts of the origi-  
nal.  
ANDARD  
RESOLUTION  
1
/
Light  
Select this setting if your original consists  
AUTO  
8
2X11  
ORIGINAL  
Original mostly of faint characters.  
Touch the desired exposure key.  
2
The selected key is  
highlighted.  
DARK  
ORIGINAL  
LIGHT  
ORIGINAL  
AUTO  
Touch the OK key.  
3
You will return to the initial  
screen.  
OK  
LIGHT  
NOTE  
When using the document glass to scan pages an original,  
the exposure setting can be changed each time you change  
pages. When using the automatic document feeder, the  
exposure setting cannot be changed once scanning has  
begun.  
15  
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PRIORITYTRANSMISSION OF A STORED JOB  
If you have an urgent transmission job and multiple transmission jobs have already been stored, you can give priority  
to the urgent job so that it will be transmitted immediately after the job currently being executed.This is done from the  
job status screen. For details on using the job status screen, refer to page 1-14 of "Operation manual (for printer  
operation and general information)".  
Press the JOB STATUS key.  
Touch the job key of the transmission job to  
1
3 which you wish to give priority.  
The touched key is highlighted.  
Touch the PRIORITY key.  
4
The selected job moves up  
to the next position after the  
AITING  
job  
executed.  
currently  
being  
AITING  
AITING  
PRIORITY  
STOP/TE  
Touch the E-MAIL/FTP key.  
2
WAITING  
WAITING  
WAITING  
When the current job is completed, execution begins of  
the job selected in step 3.  
NOTE  
E-MAIL/FTP  
If the job currently being executed is a broadcast  
transmission, the priority job will be executed after the call  
to the current destination is completed. When the priority  
job is completed, the remaining broadcast destinations are  
called. However, if the priority job is also a broadcast  
transmission, the job is begun after the current broadcast  
job is completed.  
CANCELING AN E-MAIL/FTPTRANSMISSION  
You can cancel a transmission job that is in progress or that has been stored. Cancellation is done from the e-mail/  
FTP job status screen.  
Press the JOB STATUS key.  
Touch the job key of the transmission job you  
1
3 wish to cancel.  
The touched key is highlighted.  
Touch the STOP/DELETE key.  
4
A message appears to  
confirm the cancellation.  
AITING  
Touch theYES key to delete  
the selected job key and  
cancel the transmission.  
AITING  
PRIORITY  
AITING  
STOP/DELETE  
Touch the E-MAIL/FTP key.  
2
WAITING  
WAITING  
WAITING  
NOTE  
If you do not wish to cancel the transmission, touch the  
NO key.  
E-MAIL/FT
16  
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STORING, EDITING, AND CLEARING FROM  
THE TOUCH PANEL  
One-touch and group keys for Scan to E-mail and Internet-Fax, group indexes, and senders can also be stored, edited  
and cleared from the touch panel of the machine.  
STORING ONE-TOUCH KEYS (only addresses for Scan to E-mail and Internet-Fax)  
The touch panel of the machine can also be used to store destinations for Scan to E-mail and Internet-Fax. (Scan to  
FTP destinations must be stored using the Web page, and Scan to Desktop destinations must be stored using  
Network Scanner Tool (page 4).)  
Press the CUSTOM SETTINGS key.  
Touch the NAME key.  
1
2
3
4
6
The "No." that automatically  
appears is the lowest number  
from 001 to 500 that has not  
yet been programmed. When  
NAME is touched, the letter-  
entry screen appears.Enter up  
to 36 characters for the name.  
DIRECT ADDRESS / INDIVIDUAL  
E-MAIL  
INTER  
NAME  
INDEX  
FAX  
NOTE  
Touch the ADDRESS CONTROL key.  
If you are going to use the Web page to edit or delete the  
stored name at a later time, do not use the characters ", <,  
or >.These characters cannot be displayed in the Web page.  
ADDRESS  
CONTROL  
Touch the INITIAL key.  
7
KEY OPERATOR PRO  
INITIAL  
Touch the DIRECT ADDRESS key.  
FILE FORMAT  
DIRECT ADDRESS  
CUSTODEX  
Touch a letter key.  
8
The first letter (initial) of the  
name entered in step 6 is  
initially selected and is  
highlighted. If you wish to  
change the letter, touch a  
different letter key.  
Touch the INDIVIDUAL key.  
DIRECT ADDRESS  
STORE  
GROUP  
NOTE  
INDIVIDUAL  
The initial you enter here determines the position of the  
one-touch key in the ABC index. For information on the  
ABC index, refer to page 7.  
Click the checkbox of the transmission method  
5 to be used so that a checkmark appears.  
Touch the OK key.  
9
(Example: Scan to E-mail)  
T ADDRESS /INDIVIDUAL  
E-MAIL  
INTERNET-FAX  
ADDRESS  
NAME  
INDEX  
17  
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STORING, EDITING, AND CLEARING FROM THE TOUCH PANEL  
Touch the INDEX key.  
Check the key name.  
10  
16The characters appearing next to the NAME key will be  
displayed in the key. Only the first 18 characters of the  
name entered in step 6 will be displayed.  
E-MAIL  
INTERNET  
If you need to change the name that will be displayed in  
the key, touch the KEY NAME key.  
NAME  
SHARP CORPORATION  
ADDRE  
INDEX  
If you do not wish to change  
REGISTRATION IS COMPLETED.  
the name, this step is not  
E-MAIL  
INTERNET-  
KEY NAME  
necessary.  
NAME  
INDEX  
SHARP CORPORATION  
USER 3 ADDRES  
Touch an index key.  
11  
KEY NAME  
SHARP CORPORATION  
DIRECT ADDRESS / INDIVIDUAL  
NEXT  
EXIT  
OK  
INDEX  
Check the file format and the compression  
SELECT THE CUSTOM INDEX WHERE YOU REGISTER THIS ADDRESS.  
17mode.  
USER 1  
USER 2  
USER 3  
USER 4  
USER 5  
USER 6  
DO YOU REGISTER THIS ADDRESS AT THE [FREQUENT USE], TOO?  
YES NO  
For a Scan to E-mail destination  
Initial settings are File type: PDF, Compression mode:  
MMR (G4). If you need to change these settings, touch  
the FILE FORMAT key.File type selections are PDF,TIFF,  
and TIFF-F; and compression mode selections are  
NONE, MH (G3), MMR (G4).  
Select one of the upper row of keys (USER 1 through USER  
6) to determine the location of the one-touch key when the  
GROUP index is displayed instead of the ABC index (refer  
to page 7). The lower keys are for selecting whether to  
include the one-touch key in the FREQUENT USE index.  
If you touch the wrong key, simply touch the correct key.  
If you do not need to change  
the settings, this step is not  
necessary.  
ON  
INITIAL  
S
When you have completed  
the settings, press the OK  
key.  
Touch the OK key.  
12  
13  
DDRESS  
FILE FORMAT  
PDF / MMR (G4)  
Touch the ADDRESS key.  
The E-mail address entry  
screen appears.  
For an Internet-Fax destination  
The initial setting is Compression mode: MH (G3). If you  
need to change the setting, press the COMPRESSION  
key. Selections are MH (G3) and MMR (G4).  
If you do not need to change  
P CORPORATION  
ADDRESS  
LE FORMAT  
the settings, this step is not  
necessary.  
ON  
INITIAL  
S
When you have completed  
the settings, press the OK  
key.  
Enter the e-mail address of the destination.  
DDRESS  
O
14  
COMPRESSION  
MH (G3)  
NOTE  
The file format for Internet-Fax is automatically set to TIFF-F.  
When you have finished programming the one-  
18touch key, touch the EXIT key  
Up to 64 characters can be entered.  
If you make a mistake, touch the  
cursor (n) back one space and then enter the correct  
character.  
key to move the  
If you wish to program another one-touch key,  
touch the NEXT key.  
Pressing the EXIT key  
NEXT  
EXIT  
returns you to the screen of  
step 4 on the previous page.  
Touch the OK key.  
15You will return to the one-touch key programming screen.  
INITIAL  
S
REGISTRATION IS COMPLETED will appear  
highlighted to the right of "No.".  
FILE FORMAT  
PDF / MMR (G4)  
NOTE  
The "ADDRESS" line only shows 32 digits, regardless of  
how many were digits were actually programmed.  
18  
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STORING, EDITING, AND CLEARING FROM THE TOUCH PANEL  
EDITING AND DELETING ONE-TOUCH KEYS  
If you wish to delete a one-touch key or change the E-mail address, name, or other information programmed in a one-  
touch key, perform the following procedure.  
Press the CUSTOM SETTINGS key, touch the  
Touch the key corresponding to the information  
1 ADDRESS CONTROL key, and then touch the 4 you wish to change (change the information in  
DIRECT ADDRESS key (refer to steps 1 to 3 on  
page 17).  
the same way as you stored the information on  
pages 17 to 18).  
DIRECT ADDRESS / AMEND/DELETE  
DELETE  
EXIT  
Touch the AMEND/DELETE key.  
2
E-MAIL  
INTERNET-FAX  
NAME  
INDEX  
SHARP CORPORATION  
USER 3 ADDRESS  
INITIAL  
S
AMEND/DELETE  
KEY NAME  
SHRAP CORPORATION  
FILE FORMAT  
PDF / MMR (G4)  
Make sure that your changes are correct, and  
5 then touch the EXIT key.  
If you wish to change  
DELETE  
EXIT  
Touch the one-touch key you wish to edit or  
another one-touch key,  
repeat steps 3 through 5  
3 delete.  
.
EXIT  
DIRECT ADDRESS / AMEND/DELETE  
SELECT ADDRESS TO AMEND/DELETE.  
SHARP CORPORATION  
SHARP GROUP  
TPS  
INITIAL  
S
Touch the DELETE key.  
6
7
FREQUENT USE  
ABCD  
EFGHI  
JKLMN  
OPQRST UVWXYZ  
ABC  
GROUP  
DELETE  
EXIT  
G To edit a one-touch key, follow steps 4 and 5.  
To delete a one-touch key, follow steps 6 and 7.  
G
G When you have finished editing or deleting,  
touch the EXIT key.  
INITIAL  
S
Touch theYES key.  
If you wish to delete another  
one-touch key, repeat steps  
3, 6, and 7.  
DELETE THE ADDRESS?  
SHARP CORPORATION  
NO  
YES  
SHARP CORPORATION  
FILE FOR
PDF  
NOTES  
If you cannot edit or delete a one-touch key  
If you attempt to edit or delete a one-touch key in the following situations, a warning message will appear and editing/deletion  
will not be possible.  
G The one-touch key you wish to edit or delete is currently being used for transmission or is used in a currently stored  
transmission job.  
G The one-touch key is included in a group key.  
If the key is being used for a current transmission or currently stored transmission, cancel the transmission or wait until it is  
completed and then change or delete the key. If the key is included in one of the above groups, delete the key from the group  
and then change or delete the key.  
Destinations for Scan to FTP and Scan to Desktop that are stored in one-touch keys cannot be edited or cleared from the  
touch panel of the machine. Use the Web page to edit or clear these destinations. (Page 2)  
19  
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STORING, EDITING, AND CLEARING FROM THE TOUCH PANEL  
PROGRAMMING A GROUP KEY  
Scan to E-mail and Internet-Fax destinations that have been stored in one-touch keys can be stored in group keys. Up  
to 300 destinations can be stored in a group key.  
To program a group key from the Web page, refer to page 4.  
NOTE  
Only one-touch key destinations can be stored in a group key. If you wish to store a destination that is not programmed in a  
one-touch key, first program the destination in a one-touch key and then store it in the group key.  
Press the CUSTOM SETTINGS key, touch the  
To check the destinations that you have stored  
1 ADDRESS CONTROL key, and then touch the 6 in the group, touch the ADDRESS REVIEW key.  
A list of your selected  
destinations is displayed.  
You can delete a displayed  
destination by touching it.  
When a message appears  
asking if you want to delete  
the destination, touch the  
YES key.  
DIRECT ADDRESS key (refer to steps 1 to 3 on  
page 17).  
ON  
Touch the GROUP key.  
2
ADDRESS REVIEW  
DIRECT ADDRESS  
OPQRST UVWXYZ  
ABC  
GROUP  
STORE  
GROUP  
INDIVIDUAL  
Touch the outer OK key.  
7
DIRECT ADDRESS / GROUP  
SELECT ADDRESS TO DELETE.  
OK  
OK  
GROUP NAME : SHARP GROUP  
SHARP CORPORATION  
Follow steps 6 through 12 of "Storing one-touch  
TPS  
3 keys" (pages 17 to 18) to enter a GROUP NAME,  
INITIAL, and INDEX.  
Touch the ADDRESS key.  
The number of destinations in the group appears to the  
right of the ADDRESS key.  
4
AME  
GROUP-SHARP DIGITAL DOCUMENT  
USER 2 ADDRESS  
Check the name of the key (refer to step 16 on  
X
8 page 18).  
ME  
The characters appearing next to the KEY NAME key  
will be displayed in the group key. To change these  
characters, touch the KEY NAME key. This step is not  
necessary if you do not wish to change the characters.  
Touch index keys and the  
keys as  
5 needed, and then touch one-touch keys of the  
Touch the EXIT key when you have finished  
9 programming the group key.  
destinations that you wish to store in the group.  
DIRECT ADDRESS / GROUP  
SELECT ADDRESS.  
If you wish to program another group key, touch  
the NEXT key.  
A
B
When you touch the EXIT key, you will return to the  
screen of step 2.  
C GROUP  
TPS  
SHARP CORPORATION  
ADDRESS REVIEW  
FREQUENT USE  
ABCD  
EFGHI  
JKLMN  
OPQRST UVWXYZ  
ABC  
GROUP  
One-touch keys that have been touched are highlighted.  
If you touch the wrong key, simply touch it again to cancel  
the highlighting and remove the destination from the  
group.  
NOTE  
One group key cannot be stored in another group key.  
Group keys appear grayed out and cannot be touched.  
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STORING, EDITING, AND CLEARING FROM THE TOUCH PANEL  
EDITING AND DELETING GROUP KEYS  
If you need to delete group key or change its name or one of its stored destinations, perform the following procedure.  
To edit a destination stored in a group key, touch the  
ADDRESS key. The following screen appears.  
Press the CUSTOM SETTINGS key, touch the  
1 ADDRESS CONTROL key, and then touch the  
DIRECT ADDRESS / AMEND/DELETE  
SELECT ADDRESS.  
DIRECT ADDRESS key (refer to steps 1 to 3 on  
page 17).  
A
B
C GROUP  
TPS  
SHARP CORPORATION  
Touch the AMEND/DELETE key.  
2
ADDRESS REVIEW  
FREQUENT USE  
ABCD  
EFGHI  
JKLMN  
OPQRST UVWXYZ  
ABC  
GROUP  
The one-touch keys stored in the group are highlighted.  
To add another one-touch key to the group, touch the  
key to highlight it.  
AMEND/DELETE  
To delete a one-touch key from the group, touch the key  
so that it is no longer highlighted.  
Make sure the edited information is correct, and  
Touch the group key you wish to edit or delete.  
5 then touch the EXIT key.  
3
If you wish to change  
EXIT  
DIRECT ADDRESS / AMEND/DELETE  
SELECT ADDRESS TO AMEND/DELETE.  
DELETE  
EXIT  
another group key, repeat  
steps 3 through 5.  
SHARP CORPORATION  
SHARP GROUP  
TPS  
INITIAL  
S
ES  
FREQUENT USE  
ABCD  
EFGHI  
JKLMN  
OPQRST UVWXYZ  
ABC  
GROUP  
G To edit a group key, follow steps 4 and 5.  
To delete a group key, follow steps 6 and 7.  
Touch the DELETE key.  
6
G
DELETE  
EXIT  
S
G When you have finished editing or deleting,  
touch the EXIT key.  
INITIAL  
Touch the key of the item you wish to change  
4 (to edit the item, follow the same steps as for  
one-touch keys on page 17).  
DIRECT ADDRESS / AMEND/DELETE  
002  
DELETE  
EXIT  
Touch theYES key.  
7
GROUP NAME  
SHRAP GROUP  
INITIAL  
S
If you wish to delete another  
group key, repeat steps 3,  
6, and 7.  
INDEX  
USER 2  
ADDRESS  
2 ADDRESSES  
DELETE THE ADDRESS?  
KEY NAME  
SHARP GROUP  
SHARP GROUP  
NO  
YES  
NOTE  
If you cannot edit or delete a group key  
If you attempt to edit or delete a group key in the following situations, a warning message will appear and editing/deletion will not be possible.  
G The one-touch key you wish to change or delete is currently being used for transmission or is used in a currently stored  
transmission job.  
If the key is being used for a current transmission or currently stored transmission, cancel the transmission or wait until it is  
completed and then edit or delete the key.  
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STORING, EDITING, AND CLEARING FROM THE TOUCH PANEL  
STORING SENDER INFORMATION  
Use this procedure to store the sender information (sender name and e-mail address) that is displayed when the  
recipient receives your e-mail. Information for up to 20 different senders can be stored. Select a sender from the  
stored senders using the touch panel of the digital copying machine when you send an image (page 8).The selected  
sender appears in the sender column of the recipient's e-mail software program.If you prefer to store sender information  
from the Web page, refer to page 5.  
Press the CUSTOM SETTINGS key, and then  
Touch the SENDER NAME key.  
1 touch the ADDRESS CONTROL key (refer to  
4
The "No." that automatically  
steps 1 and 2 on page 17).  
appears is the lowest number  
from 01 to 20 that has not yet  
been programmed. When  
SENDER NAME is touched,  
the letter-entry screen  
appears. Enter up to 20  
characters for the name.  
SENDER NAME  
RE.ADDRESS  
Touch the E-MAIL SENDER key.  
2
E-MAIL SENDER  
Touch the RE.ADDRESS key.  
5
The display changes to the  
SENDER NAME  
RE.ADDRESS  
1 GROUP address entry screen when  
you touch the RE.ADDRESS  
key. Up to 64 characters can  
be entered for the sender's  
e-mail address. When  
finished, press the OK key to  
return to the original screen.  
Touch the STORE key.  
3
SENDER  
STORE  
If you have finished storing senders, touch the  
6 EXIT key. If you wish to store another sender,  
touch the NEXT key.  
EDITING AND DELETING SENDER INFORMATION  
Use this procedure when you need to edit sender information or clear a sender.  
Perform steps 1 and 2 of "STORING SENDER  
Edit or clear the sender.  
1 INFORMATION".  
4
E-MAIL SENDER  
DELETE  
EXIT  
Touch the AMEND/DELETE key.  
SENDER NAME  
1 GROUP  
2
RE.ADDRESS  
The stored senders appear.  
AMEND/DELETE  
Edit sender information in the same way that you stored  
it. When finished, touch the EXIT key to return to the  
screen of step 3.  
To clear the sender, touch the DELETE key. A message  
appears asking you to confirm your selection. Touch the  
YES key to clear the sender and return to the screen of  
step 3.  
Touch the one-touch key of the sender that you  
3 wish to edit or clear.  
The edit/clear screen of the  
touched sender appears.  
IST  
1 GROUP  
2 GROUP  
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STORING, EDITING, AND CLEARING FROM THE TOUCH PANEL  
STORING A GROUP INDEX  
You can assign any name up to 6 characters long to each of the USER indexes (USER 1 to USER 6).  
To perform this procedure from the Web page, refer to page 5.  
Press the CUSTOM SETTINGS key, and then  
Enter a maximum of 6 characters for the index  
1 touch the ADDRESS CONTROL key (refer to 4 name.  
Use the  
key to clear the displayed name and then  
steps 1 and 2 on page 17).  
enter the desired name.  
When finished, touch the OK key. The new name appears  
in the screen of step 3.  
Touch the CUSTOM INDEX key.  
2
If you wish to program another index name,  
5 repeat steps 3 and 4.  
DIRECT ADDRESS  
CUSTOM INDEX  
When finished, touch the OK key.  
To change a user index name, re-enter the name as  
explained in step 4.  
Touch an index key (USER 1 to USER 6).  
3 You can enter a name for the selected index.  
CUSTOM SETTINGS  
CUSTOM INDEX  
OK  
SELECT THE KEY TO BE CUSTOM NAMED.  
USER 1  
USER 2  
USER 3  
USER 4  
USER 5  
USER 6  
When touched, the letter entry screen appears.  
PRINTING PROGRAMMED INFORMATION  
You can print out lists of the one-touch keys and group keys that have been stored in the machine.  
Press the CUSTOM SETTINGS key.  
Touch the SENDING ADDRESS LIST key.  
1
3
ALL CUSTOM SETTING LIST  
PRINTER TEST PAGE  
SENDING ADDRESS LIST  
Touch the LIST PRINT key.  
Touch the key of the list you wish to print.  
2
Y
4
PROCESSING  
PRINT  
DATA appears in the  
message display and  
printing begins.  
LIST PRINT  
ST  
INDIVIDUAL  
LIST  
GROUP LIST  
S
L
To cancel printing, touch the  
CANCEL key.  
NOTES  
The list is printed before other print jobs waiting to be printed.  
If you attempt to print a list when no data exists, a warning message will appear.  
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TROUBLESHOOTING  
IF YOUR E-MAIL IS RETURNED  
If a Scan to E-mail or Internet-Fax is not successfully transmitted, an e-mail informing you of this fact is sent to the  
sender selected at the time of transmission. If this happens, read the e-mail and determine the cause of the error, and  
then repeat the transmission.  
IF A TRANSMISSION ERROR OCCURS  
If a transmission error occurs when you send a scanned image, a message informing you of the error and an error  
code will appear in the touch panel on the machine.  
I Error Code Table  
Error Code  
CE-01  
Description of the Error  
The optional network interface card (Print Server Card) is not installed or is out of order.  
Cannot find the specified mail server or FTP server.  
CE-02  
CE-03  
The server was down during the scanning of the original.  
An invalid account name or password for the FTP server has been entered.  
An invalid directory of the FTP server has been entered.  
An error other than the above has occurred.  
CE-04  
CE-05  
CE-00  
24  
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KEY OPERATOR PROGRAMS  
This section explains the key operator programs that are related to the network scanner feature of the machine. For  
key operator programs that are related to the printer and copy functions of the machine, refer to KEY OPERATOR'S  
GUIDE and "Operation manual (for copier)".  
NOTE  
You may not be able to use all of the programs in the key operator program list. Programs that you can use will depend on what  
peripheral devices are installed on the machine.  
KEY OPERATOR PROGRAM LIST  
Program name  
Page  
Image send settings  
Operation settings  
Default display setting  
26  
26  
26  
26  
26  
The number of direct address keys displayed setting  
Must input next address key at broadcast setting  
Initial resolution setting  
Default verification stamp  
Scan to E-mail initial status settings  
Default sender set  
27  
27  
27  
Initial file format setting  
Compression mode at broadcasting  
USING THE KEY OPERATOR PROGRAMS  
To use a key operator program, follow the procedure on page 6 of KEY OPERATOR'S GUIDE. (Please carefully read  
"Supplementary explanation of key operation for key operator programs " on the same page.) For explanations of each  
setting, refer to the following pages.  
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KEY OPERATOR PROGRAMS  
Must input next address key at  
broadcast setting  
SETTING PROGRAMS  
The setting programs for the network scanner feature  
of the machine are explained here. Explanations of the  
setting programs used for the copy feature, setting  
programs used for the facsimile feature, and setting  
programs that are related to the printer feature can be  
found in the copy, facsimile, and printer manuals.  
You can select whether the NEXT ADDRESS key  
must be pressed before entering the next destination  
when performing a broadcast transmission (only for  
Scan to E-mail). Usually this is set so that the NEXT  
ADDRESS key can be omitted.  
Example: Normal setting (factory setting)  
XXXX NEXT ADDRESS  
Manual  
One-touch NEXT ADDRESS One-touch  
Operation settings  
The following operation settings are available:  
Can be omitted  
Can be omitted  
GDefault display setting  
GThe number of direct address keys displayed setting  
GMust input next address key at broadcast setting  
GInitial resolution setting  
XXXX NEXT ADDRESS XXXX  
Manual Manual  
Cannot be omitted.  
GDefault verification stamp  
If the box is checked, it will no longer be possible to  
omit the NEXT ADDRESS key as shown in the  
above example. Even if the next destination to be  
entered is a one-touch key, the NEXT ADDRESS  
key must be touched before the one-touch key can  
be entered.  
If you attempt to enter a subsequent destination  
without touching the NEXT ADDRESS key, the  
destination will not be entered.  
Default display setting  
You can select the initial display that appears when  
you press the IMAGE SEND key to change to scanner  
mode or when you press the CA key in scanner mode.  
Normally the initial display is set to the condition setting  
screen (page 6).  
The following three selections are available:  
Condition setting screen  
Address directory (ABC)  
Address directory (Group)  
Initial resolution setting  
This setting is used to change the default resolution  
setting for scanner mode from STANDARD to FINE,  
SUPER FINE, or ULTRA FINE. HALF TONE can  
also be selected for the latter three resolution  
settings. STANDARD is normally selected for the  
initial resolution setting. If you wish to select HALF  
TONE for the selected resolution setting, touch the  
HALF TONE key to highlight it.  
When an address directory (ABC or Group) is  
selected, the selected index of that address directory  
(page 7) is set as the initial screen.  
The number of direct address keys  
displayed setting  
NOTES  
The number of one-touch keys displayed in each  
address directory screen can be changed from 8  
(the normal setting) to 6 or 12.  
HALF TONE cannot be selected for STANDARD  
resolution.  
For more information on each of the resolution settings,  
refer to page 14.  
Touch 6, 8, or 12 to select the desired number.  
NOTE  
For the key name that appears in each one-touch key, a  
maximum of 18 characters can appear when the number  
of one-touch keys displayed is set to 6 or 8. A maximum of  
10 characters can appear when the number of one-touch  
keys displayed is set to 12.  
Default verification stamp  
(Can only be selected if the optional verification  
stamp unit is installed.)  
Select this setting if you wish to always have a  
verification mark stamped on originals that are  
scanned using the scanner unit.Normally this setting  
is not selected.  
To select this setting, check the box.  
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KEY OPERATOR PROGRAMS  
Scan to E-mail initial status settings  
PRINTING OUT SETTINGS  
The Scan to E-mail initial status settings let you adjust  
certain default settings for Scan to E-mail.  
The Scan to E-mail initial status settings are as follows:  
GDefault sender set  
Settings established with the key operator programs can  
be verified by printing them out.  
Press the CUSTOM SETTINGS key.  
GInitial file format setting  
GCompression mode at broadcasting  
1
Default sender set  
If you do not select a sender when performing a  
Scan to E-mail operation, the sender information  
stored with this setting is automatically used. You  
can check the stored sender information by printing  
the SENDER list.  
Touch the KEY OPERATOR PROGRAMS key.  
2
Touch the SENDER NAME key and then enter  
DISPLAY  
LIST PRIN  
CONTRAST  
1 the sender name.  
The sender name entry screen appears.  
Up to 20 characters can be entered.  
ADDRESS  
CONTROL  
Touch the OK key.  
KEY OPERATOR PROGRAMS  
2
Touch the RE.ADDRESS key and then enter the  
Touch the LIST PRINT key.  
3 return address.  
3
Up to 64 characters can be entered.  
ON  
DEVICE CONTROL  
GS  
Touch the OK key.  
4 The entered return address appears. Check the address  
END  
to make sure it is correct  
LIST PRINT  
GS  
Initial file format setting  
Touch the ALL KEY OPERATOR PROGRAMS  
4 LIST key.  
You can change the default file format (file type and  
compression mode) used when the e-mail address  
is entered manually for a Scan to E-mail  
transmission.  
Normally the file type is set to PDF and the  
compression mode is set to MMR (G4).  
PROCESSING PRINT DATA  
ALL KEY OPERATOR PROGRAMS LIST  
appears in the message  
screen and printing begins.  
To cancel printing, touch the  
SENDER LIST  
CANCEL key.  
Compression mode at broadcasting  
This setting selects the compression mode for  
broadcasting using Scan to E-mail.The compression  
mode set here is used for all destinations regardless  
of their individual compression mode settings.  
The usual setting is MH (G3).  
NOTES  
The list is printed before other jobs waiting to be printed.  
In the screen of Step 4, you can touch the SENDER LIST  
key to print the Sender List. This list lets you check the  
stored senders.  
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SPECIFICATIONS  
For information on power requirements, power consumption, dimensions, weight, and other specifications that are  
common to all features of the machine, refer to page 6-2 of "Operation manual (for printer operation and general  
information)".  
Maximum original size  
Two-sided originals  
Optical resolution  
Output modes  
11"x17"  
Possible  
600dpi  
1bit/pixel  
Halftone processing  
File format*1  
Error dispersion (200/300/400/600dpi)  
File type: PDF/TIFF/TIFF-F  
Compression mode: NONE/MH (G3)/MMR (G4)  
Scan to FTP  
Scan destinations  
Scan to Desktop  
Scan to E-mail, Internet-Fax  
Uses built-in Web server  
Internet Explorer 4.0 or later, Netscape Navigator 4.0 or later  
TCP/IP, UDP/IP  
Management system  
Web browser  
Network protocol  
LAN connectivity  
10Base-T/100Base-TX  
Mail servers supporting SMTP  
500 maximum*2  
Supported mail system  
Number of destinations  
Number of senders  
Output resolution  
20 maximum  
Destination type E-mail/FTP  
Resolution  
Broadcast transmission  
(E-mail/Internet-Fax)  
Broadcast transmission  
(Fax/E-mail/Internet-Fax)  
STANDARD  
200x200dpi  
300x300dpi  
400x400dpi  
600x600dpi  
200x100dpi  
200x200dpi  
200x400dpi  
400x400dpi  
203.2x97.8dpi  
(8x3.85line/mm)  
FINE  
203.2x195.6dpi  
(8x7.7line/mm)  
SUPER FINE  
ULTRA FINE  
203.2x391dpi  
(8x15.4line/mm)  
406.4x391dpi  
(16x15.4line/mm)  
*1 The file format for Internet-Fax is automatically set to TIFF-F. Compression mode selections are MH (G3) and  
MMR (G4).  
*2 A total of 500 destinations can be stored, including E-mail, FTP, Desktop, Internet-Fax, and Group destinations.  
Among these, a combined total of 100 Scan to FTP and Desktop destinations can be stored.  
Some discrepancies may exist in the illustrations and content due to improvements to the machine.  
28  
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Operation manual for network scanner  
SHARP ELECTRONICS CORPORATION  
Sharp Plaza, Mahwah, New Jersey 07430-2135.  
SHARP CORPORATION  
PRINTED IN CHINA  
2001D KS1  
TINSE2119FCZZ  
350LP,450LP,350M,450M,3500,  
3501,3551,4500,4501,4551  
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