Sharp PDAs Smartphones Zamp;650 User Manual

ELECTRONIC ORGANIZER

OPERATION MANUAL

Expense.. ...............................................

Features Utilities for Added Power.....6 9

Getting Started .......................................

General Operation.. ...............................

Time Management.. ...............................

Creating Your Own Database.. ..............

Memo..................................................... 47

Desk Accessories.. .................................

Using the Optional Peripherals.. .............

Personalizing Your Organizer.. ..............

Appendices.. ..........................................

Separate the Quick Reference Guide from this manual and keep for reference.

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One of the models described in this manual may not be

available in some countries.

Some of the accessories described in the manual may be

unavailable in some countries.

Introduction

NOTICE

SHARP strongly recommends that you keep separate

permanent written records of all important data. Data may

be lost or altered in virtually any electronic memory product

under certain circumstances. Therefore, SHARP assumes

no responsibility for data lost or otherwise rendered

unusable whether as a result of improper use, repairs,

defects, battery replacement, use after the specified

battery life has expired, or any other cause.

Congratulations on purchasing the

Electronic Organizer.

Please read this operation manual thoroughly to familiarize

yourself with all the features of the unit and to ensure years of

reliable operation. You may also find it useful to keep this

operation manual on hand for reference.

SHARP assumes no responsibility, directly or indirectly,

for financial losses or claims from third persons resulting

from the use of this product and any of its functions, such

as stolen credit card numbers, the loss or alteration of

stored data, etc.

Some of the accessories described in this manual may not be

available at the time you purchase this product.

Check with your local SHARP dealer concerning availability.

All company and/or product names are trademarks and/or

registered trademarks of their respective manufacturers.

The information provided in this manual is subject to

change without notice.

Note:

The differences between

memory capacity. Also, the ZQ-650 Organizer has an

optical communication terminal while ZQ-630 and

are

ZQ-640 do not. The remainder of the functions are

common.

Unless otherwise specified, the text and material in this

manual apply to both models.

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Chapter 3 Time Management

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31-40

The Calendar Application

The Schedule Application

The To Do Application

Contents

The ANN (Anniversary) Application

Chapter 4 Creating Your Own Database . . . . . . . . . . . . . . . . . . . 41-46

The Tel Application

Introduction

Contents

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1

User File Application

Customizing the User File Application

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

2-3

Chapter

Memo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47-50

Caring for the Organizer

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

The Memo Application

Chapter

Getting Started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-16

Chapter 6 Desk Accessories

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51-62

Part Names and Functions

The

(Calculator) Application

Getting the Organizer Up and Running

Setting up the Organizer after Initialization

Getting to Know Your Organizer

The Clock Application

Chapter 7 Expense . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63-66

The Expense Application

Chapter 2 General Operation

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17-30

The Expense Report Application

Opening an Application

Selecting the Display Modes

Creating a New Entry

Editing an Existing Entry

Editing Techniques

Finding Specific Entries in Your Organizer

Deleting Entries

Chapter 6 Features and Utilities for Added Power 69-72

Copying or Moving Blocks of Text

Copying or Moving Entries

Special Characters

Chapter 9 Using the Optional Peripherals . . . . . . . . . . . . . . . .

The Peripherals Menu

Checking the Time and Date

Checking the Memory

The TOOLS Menu -the Organizer’s Basic Utilities

Transferring Data

Exchanging Information with a Personal Computer

Points to remember when using peripherals

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Chapter 10 Personalizing Your Organizer . . . . . . . . . . . . . . . . . 81-88

The Start-Up Display

Setting the Owner’s Information

Locking the Organizer

Changing the Calendar Display Format

Selecting the large font view

89-93

Appendices

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

A. Resetting the Organizer

All reset operation

B. Battery Replacement

General guidelines

Replacing the operating batteries

C. Specifications

94-98

Index

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

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Sharp or hard object can scratch

and damage the Organizer. Make

sure it is adequately protected when

carried with other objects. Do not

carry it loose in a bag or briefcase:

find a pocket or secure compartment

within your bag.

Caring for the Organizer

The Organizer contains sophisticated circuitry and a glass

display panel which can be damaged if not handled with care.

A few precautions should be taken regarding the Organizer’s

care to ensure it gives you many years of reliable and

free use.

Clean the Organizer only with a soft,

dry cloth. Do not use solvents.

Keep the Organizer away from

extreme heat. Do not leave it on the

dashboard of a car or near any

source of heat. Do not leave it in any

place that is extremely damp or

dusty.

Do not carry the Organizer around

in your back pocket, as it may break

when you sit down. The display is

made of glass and is very delicate.

Do not drop the Organizer or subject

it to severe impact or extreme force.

Bending the Organizer unduly can

damage it.

Since this product is not waterproof, do not use it or store

it where fluids, for example water, can splash onto it.

Raindrops, water spray, juice, coffee, steam, perspiration,

etc. will also cause malfunction.

Replace the batteries as soon as they become weak (see

Failing to replace weak batteries may result in

leakage or lost data.

Do not use extreme force when

pressing the keys. Do not use any

sharp, pointed object or even your

fingernails to press them.

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CHAPTER 1

Getting Started

This chapter explains everything you need to know

to set up and begin working with your Organizer,

from installing the batteries to initialization. The

chapter also includes a labeled illustration of the

parts of the Organizer, and basic explanation of its

key features, from the keyboard to the display and

its symbols.

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Part Names and Functions

Display

Shows information, and is used for navigating

thevariousfunctions.

Numeric keypad

Used for operating the calculator and entering

numbers in other applications.

Application keys

Starts appropriate applications.

SYNC

Infrared Transfer

For data transfer between two ZQ-650

Organizers via the infrared port. (only ZQ-650

has the function of infrared transfer.)

Keyboard

For entry of characters and commands.

cable jack

Connects 4 pin Communication Cable for

other interfaces, etc.

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-Reset button

initializes and resets

the Organizer.

Connects the docking

communication.

Getting the Organizer Up and Running

Installing the batteries

Opens the Organzier.

Set the battery replacement switch on the bottom of the

Organizer to REPLACE BATTERIES (the red dot becomes

visible).

Slide off the operating batteries cover.

For wireless

Battery replacement switch

Locks the battery

compartment to prevent

access to the batteries

communication with

other ZQ-650

Organizers.

Operating battery

compartment

Holds operating battery

Insert two batteries on top of the ribbon tab, making sure

they are positioned correctly according to plus (+) and

minus

polarity, as shown below.

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The Name Field Setting window appears.

Replace the cover.

Set the battery replacement switch back to NORMAL

OPERATION (the red dot disappears).

t h e

want. to view

and Lost

The Organizer will not function unless the battery

replacement switch is in the NORMAL OPERATION

position.

Press 1 or 2 to select the desired name order. Press

[ENTER] when you have finished.

Initializing

The Organizer must be initialized when it is used for the first

time.

Or you can press [N] to initialize the Organizer rather than

to select the Name Field Setting.

The LCD Contrast screen then appears.

Press and hold the [ON] key.

If the display is not clear, press

and

While holding down the [ON] key, push the RESET button

on the bottom of the Organizer using a pen or some other

pointed object. The following message will appear.

and until the display is satisfactory.

Press [ENTER] when ready.

t o

want

a l l d a t a ) ?

w i l l

The message

Wait.” appears while the

Organizer proceeds with the initialization procedure.

The Organizer then automatically starts the SETUP utility, so

that the owner information, the time and date and various other

settings are defined before use.

Press

to select the Name Field Setting.

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Press [ENTER] to continue.

Setting up the Organizer after Initialization

The User Setup Basic Instructions appear to instruct you how

to move around the screen during User Setup and normal use.

The Organizer takes you through the various steps needed to

set up the Organizer before use. These steps are described

below. We strongly recommend that you complete the entire

SET UP procedure before starting to actually use your

Organizer.

You can use

to movearound thescreen.

You can also use [PREV] and [NEXT] to move from field to

field.

Welcome messages and instructions

Setting the Owner information

Setting the Clock

Press [ENTER] to proceed with setting the Owner Information

(or [CANCEL] to exit the SETUP procedure).

User’s Preferences

Setting the Owner’s Information

Welcome messaaes and instructions

The Owner Information comprises your name, address and

telephone number.

After completing the LCD Contrast setting above, the Organizer

displays the following welcome message, briefly outlining its

functions.

If you make a mistake while entering the Owner

Information, don’t worry! You can amend the Owner

Information easily during normal use, so just proceed with

the rest of the User Setup. (see PREFERENCES, p.82)

After pressing [ENTER] after the previous Basic

Instructions screen, the Set Owner Information screen

appears.

Press [ENTER] to proceed with the User Setup.

The User Setup introduction appears to explain the operations

you are about to carry out.

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Enter your name, then press

or [NEXT].

The cursor moves to the NO. field.

Enter your number an example, tel number, mobile phone

number, etc. Then press

to the ADDRESS field.

The cursor moves

Enter your full address.

If the desired city does not appear, press

to display more cities.

Press

to move the start of the next line in ADDRESS.

Press [ENTER] when done.

You can jump to a particular country by pressing the first

letter of that country’s name.

Press [ENTER] to proceed with settina

the Clock as

[CANCEL] to

the User Setup

described below (or

procedure).

Select the desired city by moving the cursor to it and then

press [ENTER] to confirm. Or select numbers

directly.

Setting the Clock

The Daylight Saving Time screen appears.

In order for the Calendar, Schedule, To Do, and other

based applications to work correctly, the built-in clock must

be set to the correct time, date and city. The Clock application

displays the time in two different cities: the Local city, where

the user normally lives or works, and the World city, which is

any other city of the user’s choice. When the Organizer is first

initialized, the Local city is automatically set to New York, and

the World city is London. Before setting the Clocks correct

time, you should first select the Local City for which you want

to set the time.

If your city is currently on Daylight Saving Time, press

otherwise press [N].

The ADJUST TIME/DATE window then appears.

Select the time system you want the Clock to use by

pressing

then press

or [NEXT].

In the LOCAL DATE field, press

up calendar. Use and

to display the

to select the current

month, then use the arrow keys to select today’s date.

After entering the Owner Information above, the following list

of cities appears:

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Press [ENTER] once the date has been selected.

The pop-up calendar disappears and the date now

appears in the LOCAL DATE field.

Setting the World City

As well as setting the Local City previously, you can also select

the world city, used to display the time in another city of your

choice alongside the Local time. When the Organizer is

initialized, the World city is set to London.

Enter the local time, preceding single-digit hours and

minutes with “0”.

Press [PM] to select PM or [AM] for AM, then press

[ENTER].

To select the World city:

Select CHANGE WORLD

screen.

from the Advanced Setup

A new screen then appears to inform you that the basic setup

procedure is now completed, and the Organizer is ready for

use. However, there are other areas in which you can customize

your Organizer further by setting various options.

The CHANGE WORLD

screen appears. A list of six capital

cities is given, with four cities displayed at one time.

If the city you wish to select does not appear in the list,

type the first letter of the desired country.

Advanced Setup

Select ADVANCED SETUP from the User Setup screen.

Select the desired city by moving the cursor to it and then

press [ENTER]. Or select numbers

directly.

The User Setup display then appears. There are three choices

available.

Setting the Start-up Display

Change World City

Set Start-up Display

Lock Organizer

You can control the way Organizer behaves each time you turn

it on, including the background that appears. The Start-up

display offers four options:

If you do not wish to set the Advanced Setup at this time, press

[ENTER] to exit set up. The Calendar application display then

appears, and you can begin to use your Organizer.

STARTUP 1:

Globe&SHARP logo

Air Plane

START-UP 3:

START-UP 4:

World Map Image

NONE

To set one of the Advanced Setup, select the appropriate

option.

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In the START-UP field, you can choose a decorative

background to be displayed each time the Organizer is

turned on.

Press [ENTER].

The Advanced Setup screen reappears.

Press number 1-4 to get the desired display.

To start working with the Organizer

The Advanced Setup screen reappears.

After initialization and the User Setup has been set, the

Organizer is ready to be used for normal work, such as the

entry of information.

Setting the Password and Locking

Select STARTORGANIZING.

The Organizer allows you to keep selected entries in your

Organizer secure by locking it with a password. Once the

Organizer is locked, the Secret entries cannot be accessed

until the Organizer is Unlocked, for which the password must

be given.

The Calendar application opens in the

view.

Select any application you wish to use by pressing the

corresponding key.

Select this option if you want to define a password and lock

the Organizer.

Turning the Organizer on and off

Press [ON] to turn the power on and [OFF] to turn the power

off. The Organizer will not operate if the battery replacement

switch is in the REPLACE BATTERIES position.

From the Advanced Setup screen, select LOCK

ORGANIZER.

The Set Password and Lock Organizer screen appears.

Auto power off

Enter the password you wish to use then press [ENTER].

Re-type the password to confirm and then press [ENTER].

To conserve battery power, the Organizer will turn itself off if it

has not been used for about 7 consecutive minutes. However,

in order to avoid accidentally interrupting data transfers, the

auto power-off function is disabled while communicating with

other devices.

A message appears reminding you to remember your

password or keep it in a safe place.

If the Organizer’s power goes off automatically before an entry

you have been working with is stored in an application, the

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Select KEY SOUND ON

currently set.)

indicates that the option is

data will not be lost. When you press [ON], the Organizer will

return to the same operating state as before the power turned

off automatically.

The key beep is now turned off and the musical symbol

disappears from the bottom line of the display.

Setting the LCD contrast to suit various lighting

conditions

Backlight

From time to time, the contrast of the LCD display may have to

be adjusted for ideal readability. You may find, for example,

that a contrast setting that was fine for the home or office is not

adequate when outdoors or when traveling on public transport.

Follow the procedure below to adjust the LCD contrast.

The Organizer provides a built-in Backlight, which allows you

to view the display and use the Organizer even in low-light

conditions, eg. in atheater, restaurant, or business presentation.

Pressing [BACKLIGHT] once illuminates the display for around

1 minute. When already on, press [BACKLIGHT] again to turn

it off.

Press [MENU] three times to open the TOOLS menu.

Select ADJUST LCD CONTRAST

If you press

[BACKLIGHT], the Backlight will remain on

for as long as you continue to use the Organizer, until you

have not typed any key for 1 minute. This is useful if you want

to enter or access some information that will take longer than

1 minute.

Adjustthe contrast by pressing

and [NEXT].

and

Press [ENTER] when you are satisfied with the contrast.

The Backlight may remain on for less than 1 minute if the battery

level

low.

Turning the key beep on and off

Note: Do not use the Backlight unnecessarily.

The Organizer can be set to make a sound (a beep) each time

a key is pressed. This may help you to know whether a key

has been pressed properly. The default setting is on, indicated

Since the Backlight drains power from the operating

batteries, excessive use of the Backlight will significantly

reduce your battery life.

by a musical symbol

on the bottom of the display. You can

use the TOOLS menu to change the setting.

Continuous use of the Backlight will, over time, lead to

gradual loss of brightness.

Press [MENU] three times to open the TOOLS menu.

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applications have a menu for functions and commands that

are specific to each application.

Getting to Know Your Organizer

ZQ-640, ZQ-650 Organizers are a compact yet

sophisticated information management device that you can

use anytime, anywhere. Their applications and utilities allow

you to enter and organize information, and it has powerful

communications facilities that enable you to put that information

to optimum use when you return to your home or office. You

can quickly update your computerized mailing lists, for

example, or even transfer your notes, letters and memos onto

a PC for further processing.

Press [MENU] once displays the application menu, which

contains the operations and commands specific to the

particular application. Pressing [MENU] successively displays

the PREFERENCES, TOOLS and PERIPHERALS menus.

PREFERENCES

Applications

Pop-up menus

Operations on the Organizer are performed using applications.

The Organizer’s Calendar and Schedule, for example, are

applications that record and display time related information.

To start an application, press the corresponding key on the

top of the keyboard.

The Organizer’s pop-up menus offer a convenient and efficient

method of selecting options from pre-defined lists, similar to

many of the latest personal computer application software

packages. Most applications and functions contain some pop

up fields. When the user moves to one of these fields, the

up symbol appears on the right of the field. Pressing [

causes the pop-up menu to appear, containing a list of options

or values currently available for that field. You can then select

the desired item from the list without having to type any text.

When working in one application, you can switch to another

application simply by pressing that application key. Data being

processed in the first application will be saved, even if the entry

is not complete.

In addition, all date fields function as pop-up fields. Whether a

Menu operations

date can be entered, the user can press

special pop-up one-month calendar. You can use

to display the

and

Another powerful aspect of using the Organizer is its menu

system, which can be used to quickly issue commands and

perform operations. Two universal menus, PREFERENCES and

TOOLS, are available from all applications. In addition, all

[NEXT] to select the desired month, then the arrow keys to

select the desired date. You may find this more convenient

than typing in the date directly, since the pop-up calendar also

shows the days of the week.

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Display symbols

The following symbols appear at the bottom of the screen to

indicate various operating conditions.

This symbol appears at the bottom of the display

to indicate that the current entry (in View or Edit

mode) has been marked as Secret.

The keyboard

These symbols indicate that all information in an

entry cannot be shown simultaneously on the

display. The additional entries or fields which

cannot fit onto the display can be viewed by

pressing the displayed arrow keys.

The Organizer’s keyboard has a standard layout, just like a

typewriter or computer.

typewriter or computer, and

works just like the Shift key on a

is like the Caps Lock key.

Above the keyboard are the special keys used to start the

Organizer’s various applications, work with the various menus

and control the cursor on the screen.

2nd

The

key has been pressed.

The operating batteries are weak and need to be

replaced (see

Symbols in white above a key such as or can be accessed

by holding down

and then pressing the appropriate key.

CAPS

has been pressed. In caps lock mode,

all typed letters will be in upper case. Press

Functions in blue above a key, such as HELP: can be accessed

by pressing the particular key after pressing There is no

need to hold down while you press the desired key.

[

again to turn off caps lock.

The Organizer is locked. Entries marked as secret

cannot be accessed without first entering the

password and unlocking the Organizer (see

The 2nd key can also be used as a convenient way of entering

some alternative characters commonly used in European

languages. To enter one of these characters (appearing in blue

above certain keys on the keyboard), press the 2nd key

followed by the corresponding key.

EDIT

The entry on the display can be edited.

All alarms are enabled. When this symbol is not

shown, the alarm sound for any alarms that have

been set is disabled (see

Special symbols and characters, such as

and

can also be entered by using [SMBL]. For a full

explanation, see

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The key sound is on (see p.13).

To get Help, press the number corresponding to the menu

option describing the kind of Help you want. Pressing

[CANCEL] takes you back to the display you were in previously.

After selecting a number, the first page of help for

corresponding topic is displayed.

This symbol appears at the bottom of the display

while the backlight is on.

Built-in help and other messages

If you make a selection from the above menu, the display that

The Organizer has a built-in help feature which acts as a

convenient, on-line reference manual. You can call up the Help

appears will resemble the following example:

A NEW ENTRY

FROM SCHEDULE

feature at any time simply by pressing

[HELP]. On-line

i i

and

desired

help is quite extensive, so you may have to call up more than

one screen to find the information you require.

P r e s s

E n t e r

thr

a n d e n d

time if d e s i r e d

T Y

E. in

[ E N T E R ]

When built-in help is not available

On-line help is only available when called from an application

screen, ie. not while performing a menu command, opening

In this type of display, pressing [NEXT] takes you to the next

page of the display, pressing takes you to the previous

message box or some other operation. Pressing

[HELP]

when there is no application display on the screen will have no

effect. Help is also not available within the Clock and Calculator

applications.

page, and pressing [CANCEL] takes you back to the HELP

INDEX menu.

From time to time during normal operation, the Organizer will

display messages to guide you through necessary tasks. Many

of these messages will give you a choice of commands or ask

you to confirm important operations, while others will simply

display information for you to read. In most cases, you must

make a selection or simply acknowledge the message before

continuing.

How to use built-in Help

If you press

[HELP] from any application screen (excluding

Clock and Calculator applications), the HELP INDEX appears:

H E L P O N ’

Other messages may display information briefly before

disappearing.

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Opening an Application

Chapter 2

General Operation

To start an application, simply press the corresponding key,

located on the top of the keyboard. Each time you press

[CALENDAR], [SCHEDULE],

[USER FILE], [MEMO], [EXPENSE],

DO], [ANN], [CLOCK],

the selected application will appear. Any application already

being displayed will be hidden whenever a new application is

selected. You can always return to another application at the

exact point where you left off simply by pressing its key again.

However, only one application at a time can ever be displayed.

This chapter introduces most of the Organizer’s

basic operations. The Tel application will be used

for the examples. However, most of the techniques

described here can be applied to all of the

Organizer’s applications.

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Index mode

Selecting the Display Modes

Index mode shows you a one line view of each entry within the

application. This allows you to easily find a particular entry,

which you can then display in full (View mode) by pressing

[ENTER].

Once an application is open, you can switch between three

basic display modes: Index, View and Edit. Each display mode

has its own unique appearance and particular purpose. Index

mode is normally the default view when an application is

opened, and provides a summary of the individual entries that

have been created. Pressing [ENTER] after selecting a

particular entry causes the entry to be displayed in View mode,

which shows the full details of the entry. During View mode,

the word VIEW appears at the top of the screen, and no entry

details may be altered.

Pressing

either when an entry is displayed in View mode

Other operations:

or is selected in Index Mode, causes the entry to be displayed

in Edit mode. The entry’s details can then be altered as desired.

During Edit mode, the word EDIT appears at the top of the

screen. Edit mode is also used when an entry is being created

(by pressing [NEW]).

Creates a new entry for the current application

(in Edit mode).

Displays the currently selected entry and edits

it (Edit mode).

The

(except Conversion function) and Clock

applications do not have Index, View or Edit modes.

Deletes the currently selected entry.

Displays any previous/subsequent entries not

shown.

Selects an entry

Displays category menu and user can select a

category.

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Edit mode

View mode

Edit mode is used to create a new entry or edit an existing

entry.

View mode allows you to see the full details of an entry, without

being able to edit or change it.

Cursor

Other operations:

Creates a new entry for the current application

(in Edit mode).

When user cancels to edit the data in edit mode,

“Do you really want to throw away all of these

changes? Yes/No” will be shown for

confirmation.

[CANCEL]

Edits the currently displayed entry.

Deletes the currently selected entry.

Stores an entry in the Organizer’s memory or

initiates an operation.

[ENTER]

Displays any previous/subsequent entries not

shown.

Activates the pop-up menu for a field

displaying the “pop-up” symbol.

Displays any information not shown within an

entry.

Moves the cursor

Selects a field.

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Press

or [NEXT] to move to the FIRST NAME field.

or [NEXT] to move to the COMPANY field.

Creating a New Entry

Type in Pat.

Press

In Index or View mode, pressing [NEW] opens a blank form

for creating a new entry.

Make the following new Tel entry:

Type in SHARP CORPORATION.

PERSONAL

FIRST NAME Pat

CATEGORY

Press

or [NEXT] to move to the TITLE field.

LAST NAME

COMPANY

TITLE

Jones

Type in SUPERVISOR.

SHARP CORPORATION

SUPERVISOR

10. Press

or [NEXT] to move to the

field.

201-529-8200

201-529-9695

FAX#

11. Type in 201-529-8200.

Press [TEL] to open the application.

The application opens in Index mode.

Press [NEW] on the keyboard.

A blank form opens in Edit mode.

12. Press

or [NEXT] to move to

13. Type in 201-529-9695.

14. Press

Press

or [PREV] to move to the CATEGORY field.

to open the pop-up menu. Press to

select the appropriate option.

15. Press [ENTER] to store the entry.

The message “Stored!” appears briefly. The entry is now stored

in the Organizer’s memory and displayed in View mode.

For other useful methods available in Edit mode, see

below.

Type in the last name Jones.

Press

[ENTER] to store an edited entry as new,

leaving the original unchanged.

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Editing Techniques

Editing an Existing Entry

This section explains all the general editing techniques used

in Edit mode when making a new entry or editing an existing

entry in all of the applications. (The Memo application has many

additional features for working with text; see p.47 for more

information.)

To edit an entry already stored in memory, you must first access

the entry in Edit mode (in which it was originally created).

Press [TEL] to open the application.

Select the desired entry in Index mode.

Fields

Press

to open the entry in Edit mode.

Most applications divide the display into field boxes. The

number of fields in each application varies, as do the types of

Make any necessary changes.

fields. The different types of field include

fields, a date field,

Press [ENTER] to store the changes when you are

finished.

time fields and pop-up fields. There are also a few special types

of text fields. In the User Files application, you can define the

number and names of fields according to your preferences

(see p.43).

The new, edited entry is now stored, replacing the original entry.

You can type any character into a text field. The size of a text

field is limited only by the size of the entry. Text fields adjust

their size automatically to accommodate the number of lines

entered.

Only a date can be entered in a date field, usually in the format

For example, you would type 06231998 to enter

JUNE

Only a time of day can be entered in the time field, in the format

of HH:MM followed by [AM] or [PM] (for AM and PM). For

example, to enter 9:00 AM, you would type 0900 then press

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When the pop-up symbol

an entry, this indicates that a pop-up menu is available for the

field. The pop-up menu contains a list of values available for

appears by a field while editing

Typing in text

Typing in text is simple and straightforward. The Organizer’s

keyboard layout is just like the keyboard on a typewriter or

computer.

the field, and is used by pressing

and selecting the desired

value from the pop-up list. Note that the pop-up symbol only

appears next to a field in Edit mode, when the field is selected.

When you move out of a pop-up field, the pop-up symbol

disappears.

Letters (lower-case and upper-case)

Any of the standard letters (A to

can be entered by pressing

the corresponding key. All letters will normally appear in lower

The cursor

case. Hold down either of the

key(s) to enter upper-case letters.

keys while pressing letter

functions like a

The cursor is used to work with text, indicating the position

where text will be entered or deleted. It is also used to select

items from menus or lists.

In text fields, where there is no restriction on the type of text

(letters or numbers) that can be entered, the cursor appears

“Caps lock” key on a typewriter or computer. Once pressed,

the symbol CAPS will appear in the display. Any letters typed

while the Organizer is in CAPS mode will appear in upper case.

To switch back to lower-case mode, simply press

again. To enter lower-case letters

in CAPS mode, hold

in insertion mode, or as in overwrite mode (see

down

while pressing a letter key.

p.23).

Numbers

In the date and time fields, the cursor appears

indicating

that numbers only should be entered in a specified format (see

above).

Numbers are entered using the numeric keypad located to the

right of the display. The numbers are entered regardless of

whether CAPS mode is on or off.

In text fields or boxes when there is no character at the

cursor position, the cursor appears as

Symbols

The symbols that appear in white above certain keys can be

entered directly from the keyboard. Holding down

pressing the appropriate key will allow you to enter these

symbols. Colons can be entered by holding down and

pressing the key. In addition, a large number of special

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while

symbols are available by pressing [SMBL] (see p.71)

Moving around the display

Deleting text

If you make a mistake while entering text, use the following

keys to erase the incorrect text, then enter the correct text:

You can move the cursor around the display with the cursor

Deletes the character before the cursor

Deletes the character at the cursor’s current

location.

keys

and

In addition, you can hold any

cursor key down for continuous rapid movement.

The following convenient keyboard shortcuts are also available

in Edit mode:

Working with blocks of text

Moves the cursor to the end of the line.

Working with a block of text is sometimes easier and more

convenient than working with characters one by one. The first

step is to select the text to work with.

Moves the cursor to the beginning of the line.

Moves the cursor to the first line of a field.

Hold down the

move over the entire text that you want to work with. This

will “highlight” the text (display it in reverse white on black).

key while using the cursor keys to

Moves the cursor to the last line of a field.

Inserting and overwriting text

To insert text into some existing text, move the cursor past the

character after which you wish to insert text and begin typing.

Insertion mode is the Organizer’s default setting, indicated by

the triangle cursor+. To switch to the overwriting mode, press

[INS]. Any text you enter will replace the existing text. The cursor

appears as in the overwrite mode. To switch back to the

previous mode, press [INS] again.

2. You can now perform a number of operations on the

selected text:

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Deletes the selected text.

[BS] or [DEL]

[COPY]

Finding Specific Entries in Your Organizer

Copies the selected text to the clipboard so

that it can later be pasted to another location.

There are a number of ways that you can locate entries and

information in your Organizer. One is to scroll between entries

using the [NEXT] and

keys. Others are as follows.

Deletes the selected text from its current

location and moves it to the clipboard.

[CUT]

Using index mode

Replaces the selected text with whatever is

currently in the clipboard.

[PASTE]

Index mode gives you a listing of all the entries in a particular

application.

For a full explanation of the Cut/Copy Paste functions, see

p.69.

Index mode gives you a listing of all the entries in a particular

application. It is useful for providing a summary list of the entries

contained for that application, from which a desired entry may

be selected.

Scrolling the display

If there is more information than can be displayed at one time,

an arrow will appear at the bottom of the display. The arrows

Many applications open in whichever mode was active when

they were last used, ie. View, Edit or Index mode.

indicate the direction you need to scroll in. Press

to scroll the information one line at a time.

Press the desired application key.

If it is not already displayed, switch to Index mode by

pressing [CANCEL].

A list of the existing entries appears.

If the desired entry is not displayed, you can scroll the list

of entries by pressing and [A].

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The Search window will open.

ALL ENTRIES

SECRET

When the desired entry is displayed, select it and press

[ENTER] to see the entry in full.

Enter the name you are looking for. For example, type

SUMMER.

You can also press any letters/symbols/numbers, then the

most relevant entry will be highlighted. Press [ENTER] to

see the details of the entry. (Only Telephone and User

File applications provide this function.)

To search only secret entries (see

check the SECRET ONLY item.

press

The Organizer will now display the first entry that contains the

“keyword” that you entered.

Using keywords

If you know a particular entry is in your Organizer, but you don’t

remember where, you can use the Search command to find it.

Press the desired application key.

Press [SEARCH].

If there is more than one entry that contains the keyword, press

until you find the entry you are looking for. Then press

[ENTER] when you have finished searching.

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Press [ENTER] again to see the Weekly Calendar.

By date

SCHEDULE:

You can use the various Calendar views to quickly and easily

find information related to a time and/or date.

1. Press [CALENDAR].

The calendar appears in the preset view.

Press [ENTER] again to see the Yearly Graph.

Select a day using the cursor keys, then press [ENTER]

to see the Monthly Graph.

For more information about using the Calendar

application, see p.31.

You can open the Calendar menu by pressing [MENU] to

select the desired Calendar view.

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Deleting Entries

Entries in the Organizer can be deleted using either the [DEL]

key or the application menu.

Deleting single entries

all

Open the desired application.

Select the entry in Index mode.

Press [DEL] on the keyboard.

Select SELECTED ENTRY, then press [ENTER].

A warning message appears asking if you are sure you want

to delete the entry.

Press

(or [N] to cancel the deletion).

A confirmation message appears asking if you are sure you

want to delete the selected entry.

Press

(or [N] to cancel the deletion).

Deleting entries using the application menu

You can also make deletions using the application menu. The

DATA DELETION submenu allows you to do this flexibly and

easily.

Open the desired application.

Select the entry in Index mode or display it in View mode.

Press [MENU] to open the application menu.

Select DATA DELETION, then press [ENTER].

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Checking the Time and Date

Checking the Memory

To check the current date and time, press [CLOCK].

The Organizer has a certain memory capacity in which

operations are carried out and data that has been entered,

such as phone numbers and memos, are stored. When the

amount of data already stored approaches the Organizer’s

maximum memory capacity, you may not be able to store an

entry or the data being processed may be lost when you

change applications. To avoid these problems, you should

check the remaining memory space regularly and free up space

when necessary by deleting out-of-date entries. The Check

Memory function allows you to easily check the amount of free

memory available in the Organizer, and thus avoid the

inconvenience of running out of memory and losing data.

Press any other application key to close the Clock

application.

For a full explanation of the Clock application, see

Press [MENU] three times to display the TOOLS menu.

Select CHECK MEMORY, then press [ENTER].

The display shows the summary of the Organizer’s memory

usage and availability.

Press [ENTER] or [CANCEL] to close the display.

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Even if the display shows a small amount of free memory

available, that amount may be insufficient for certain

operations to work properly. You are strongly

recommended to carry out regular “housekeeping” by

deleting unwanted or out-of-date information to prevent

the memory becoming full.

The TOOLS Menu

Organizer’s Basic Utilities

Many of the basic utilities are accessed through the TOOLS

menu. The menu is also used to set up and configure certain

features, such as the display contrast. An illustration and

summary of the TOOLS menu (including page references

where

explanations can be found) are provided below.

Shows the amount of free and

used memory (see

Adiusts the contrast of the LCD

Sets the alarm sound on and

off (see

Other important facilities and functions are provided via the

PREFERENCES menu, which allows you to tailor the Organizer

and is described in Chapter 10, and the PERIPHERALS menu,

which provides commands for data transferring, described in

Chapter 9.

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The Calendar Application

Chapter 3

Time Management

The Calendar represents the Organizer’s most central utility. It

serves as a calendar that you can reference at any time for the

correct date, and also as a time management utility, indicating

important dates so that you can keep track of your time and

appointments. The application performs as a highly

sophisticated calendar that can display details of any month

from January 1901 to December 2099. The Calendar also

provides you with a convenient way of accessing, viewing and

making new entries in the Ann and Schedule applications.

The Organizer’s Calendar, Schedule, To Do, Daily

Calendar and Ann (Anniversary) applications let you

structure and manage your time easily, whether

scheduling appointments or giving reminders about

important people and events. The explanations and

examples in this chapter will give you the

information you need to make all of the time

management features of these applications work

for you on a daily basis.

The Calendar provides you several Calendar views: Yearly

Graph,

View, Monthly Graph, Weekly Calendar. You

can also jump to Daily Calendar just by pressing [DAILY) key.

The first half of the year (from January

to June) and the second half (from July

to December) are graphically

displayed on one screen each.

Yearly Graph:

The specified month is centered, and

the previous and the next months are

shown on the left and the right,

respectively.

Calendar:

Hours are shown as avertical axis, day

of the week as a horizontal axis and

the specified day is reversed.

Monthly Graph:

The specified week is shown on the

screen.

Weekly Calendar:

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A date entry window appears.

A time bar of the specified day is

shown.

Daily Calendar:

GO TO

SPECIFIC DATE

You can use the Calendar menu to select a particular Calendar

view directly, regardless of which view you are already using.

Press [MENU] to open the Calendar menu.

2. Select VIEWS.

Enter the date you want to select in the order of month,

day, and year. Single-digit months and days should be

preceded by a “0”.

Select the desired view in the VIEWS menu.

You can also jump to Daily Calendar by pressing

directly. In the Daily Calendar, highlight an entry and press

[ENTER] to display the details of the entry.

Press [ENTER].

The selected date will appear in the current Calendar view.

Selecting a date

You can press

[CALENDAR] to directly skip to today.

[DAILY] to jump to today’s Daily

From any view, you can

(whether the next month, week, or day) by pressing

to the previous or next time period

You can press

calendar.

[NEXT], then moving the cursor to a specific date to select it

for display in another Calendar view. However, another

convenient way of selecting a date that is not on the display is

using GO TO A SPECIFIC DATE in the Calendar application

menu.

In Yearly Graph,

Calendar and Monthly Graph

Views, you can press [NEW] to open a new Schedule

record.

Press [MENU] in any Calendar view, and select GO TO A

SPECIFIC DATE.

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Date Calculating

The Schedule Application

You can find and display any date a given number of days

before or after a particular date.

The Schedule application allows you to enter appointments,

times and dates for meetings, parties and events, and also to

set an alarm to sound prior to or at the time of a scheduled

entry. This makes it easy to organize your entire day and

manage your appointments. Schedule entries are indicated

Example: View the calendar 60 days from today.

Enter into the

view.

on the Calendar’s Yearly Graph view,

view, Monthly

graph view, Weekly Calendar view and Daily Calendar view.

Press

to make the today’s date

blinking.

Selectinn a specific date

Press [+] 60

to specify the date 60 days in the future.

If you want to jump to a specific date to find entries or make a

new entry, you can do it easily using the application menu.

The calendar for the corresponding month appears, with

the appropriate date selected.

In Index or View mode of the Schedule application, press

[MENU], and select GO TO A SPECIFIC DATE.

Press [ to specify a number of days in the past,

a number of days in the future.

for

A date entry window appears.

Any entries, whether or not they are registered as secret,

can be accessed in Yearly Graph and Monthly Graph.

SPECIFIC

The Calendar application menu

Enter the date you want to go to.

Press [ENTER].

Deletes selected Schedule

entries

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The first entry on that day is selected in Index mode, or displayed

in View mode.

Monthly by day

Repeats the same day of each month (for example, the first

Tuesday) for regular monthly events on a specific day.

If you would like to make a new entry, press [NEW], or if you

would like

other entries on that date, press [NEXT] or

Monthly by date

Repeats the same date each month (for example, the 10th) for

regular monthly events on a specific date.

Making entries for recurring and extended events

beginning on AUG

F o r e x a m p l e , i f y o u h a v e

15th:

Using the Schedule application’s Repeat function, you can copy

entries to other days or dates without having to type in each

one individually. This is convenient for those appointments,

meetings, and other events that are held regularly. The Repeat

function can also be used to enter an event that spans a period

of a few days or a few weeks, such as a business trip or vacation.

Six different types of repeating events include:

Press [NEW].

Enter 08151998 in the DATE field.

Move to the DESCRIPTION field.

Enter the description. Type Vacation.

Press [ENTER].

Daily

Repeats on the following one or more days for events that span

consecutive days.

Press [MENU] and select REPEATTHIS ENTRY.

Work day

The same as Daily repeat, but excludes weekends.

D A T E :

Weekly

Repeats the same day each week for regular weekly events.

REPEAT THIS

Bi-weekly

Repeats every other week.

Press

to display the pop-up list, then select DAILY.

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can be generated by making two different schedule entries

and repeating each one.

Enter the number of additional days on which the event

will be repeated. An entry can be repeated up to 999 times.

In this case, type 4 (together with the original entry, the

event will occur on five days).

Setting a Schedule alarm

A Schedule alarm can be set to remind you of scheduled events

such as appointments and meetings. You can set an alarm for

any entry that has a starting time set. Alarms that have been

set will sound even if the unit is turned off.

Enter the following information with an alarm set for one hour

in advance:

Press [ENTER].

July 16, 1998.

2:00 pm

Date

Your five-day vacation is now stored.

Time

You can confirm that your vacation has been entered by

checking the Calendar monthly view.

Lunch with Sally

Description

Press [NEW] to open a new entry.

Enter the Date and then move to the TIME field.

Enter the starting time and ending time, each followed by

To repeat any entry that has already been stored, select it

in Index mode, then precede from step 6 above.

The cursor moves to the alarm time field. Alarm time will

automatically be set 15 minutes before the schedule starting

time.

Events like the second and fourth Thursday of each month

Enter the desired alarm. Type 1200 and press [PM].

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If you want to set the alarm 15 minutes before the schedule’s

starting time, skip step 4 above and press [ALARM].

Selecting the Split Screen Mode

Press [MENU] in Schedule or To Do application to open

Schedule menu or To Do menu.

Note that the alarm

symbol is different from the bell

which appears at the bottom of the display to indicate

that any alarm already marked as set throughout the

Organizer will sound at the designated time.

Select SPLIT SCREEN ON.

is currently set.)

indicates that the option

Move to the DESCRIPTION field and

Press [ENTER].

Sally.

The Split Screen function is on and a calendar is shown on the

left of the screen if [NEW] is pressed. After pressing

the Schedule Index of the selected month will be shown.

To set an alarm for any entry that has already been stored,

display the entry in Edit mode and enter the desired alarm

The Schedule application menu

Selects the Calendar view

time in the alarm field or press

[ALARM] to set the alarm

15 minutes before the entry’s starting time.

If the start time of a Schedule entry is before

and

[ALARM] are pressed,

automatically.

will be set as the alarm time

Clearing a set alarm

Uses to enter events that

occur regularly, or makes

an event that spans a

period of time (see p.34)

To clear an alarm that has been set for a Schedule entry, display

the entry in Edit mode, then press

[ALARM].

Split Screen Mode

Selects the specific entries

for deletion (see p.27)

The Split Screen function is available in the Schedule and To

Do applications. Once this function is selected, a calendar will

be shown on the left of the screen to enable user to choose a

schedule date or a due date easily.

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Press [NEW].

The To Do application

The To Do entry display opens.

The To Do application is a valuable organizational tool to help

you meet deadlines and to add structure and efficiency to your

work that you set for yourself. This application allows you to

organize and track task and objectives, assign them priorities.

To help you in this task, entries are identified as TO BE DONE

or DONE.

Making new entries

Enter the description of the entry. Type MAKE

COMPARISON CHART

Entries in the To Do application contain five fields: Description,

Due Date, Priority, Done indicator, and category.

field, which you can define yourself and assign as you like,

can be used to manage tasks according to project, the

personnel involved in them, or any other groupings you wish

to define.

Skip the DUE DATE field and move to the PRIORITY field.

Type 1.

Assigning priority to entries

In the PRIORITY field you can enter a number (1

then indicates the importance of a task or project.

which

Enter the following information:

Press [ENTER].

Make comparison chart

Description

Priority

The entry is now stored.

Press

DO].

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Checking off completed entries

Assigning due dates to entries

Once you have reached a target you set for yourself, it is a

good idea to check off the entry as completed so that you can

concentrate on things still to be done.

A To Do entry must be given a due date (or month) so the

Organizer knows how to classify it and the Calendar knows

when it becomes due. The due date can be entered either by

typing in the actual date, or by selecting the date from the

pop-up calendar and using the arrow keys to select the desired

month and day.

This operation can be done in the To Do application, which

lets you check off a task that you have completed before its

due date.

Enter the following information:

Check off entries in the To Do application.

Sales report

Sept

Description

Due Date

Select the entry in Index mode.

In the To Do application:

Press [NEW].

FOR

1997

FUR MUCK

REPORT

PRICE LIST TO

Type Sales Report.

Move to the DUE DATE field. Enter the due date in the

order of the month, day, year. Type 09101998, or press

2. Press

[SMBL].

[

use

and

to display September 1998,

The entry is checked off and marked

The DUE DATE

field name changes to DONE DATE and today’s date appears

in it.

the month.

Press [ENTER].

Press [ENTER] to switch to One Data View.

At indexview, a mark will be displayed beside an overdue

entry (ie. an entry for which the due date has passed).

If you mistakenly check off an entry as completed, you

can uncheck the entry by pressing

However, if you do this, the entry will be stored without a

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[SMBL] again.

due date.

The To Do Index view appears.

When you edit a category name, any To Do entries that

refer to that category are automatically updated to reflect

the change.

Once a project or task is completed, and you no longer

need the To Do reminder, you can delete the entry, or

groups of entries, which will free up memory in the

Organizer.

The To Do application menu

Split Screen Mode

Opens the CATEGORY

window so you can edit

CATEGORIES

F I L E

Edits the field names (see

p.43).

FIELD

INDEX

Modifies the Index display

and the Index sort order

(see p.44).

Selects the specific entries

for deletion (see p.27)

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Chapter 5

The Memo Application

Memo

The Organizer’s Memo application provides you with a simple

yet powerful means of recording information, from meeting

notes to memorandums and letters.

Before reading this chapter, be sure you have read Editing

Techniques in Chapter 2. More advanced editing features are

used in this chapter. Be sure you have a good understanding

of the Organizer’s basic editing procedures before beginning

to use the Memo application.

This chapter explains the features of the Memo

application, the Organizer’s basic word processing

utility. This application provides powerful word

processing capability in a hand-held device.

Creating documents

The Memo application opens in Index mode.

2 . P r e y .

Press [MEMO] to open the application.

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The Memo Title window then appears.

Type in the following letter (pressing

new line):

to move to a

Type in the

to Frank.

July

Mr. Frank Smith

Chairman

Press [ENTER].

The entry is then stored and displayed in View mode.

ABC Co. Ltd.

Dear Mr. Smith:

Finding entries

Thank you for your fax of July

Project.

We agree that it is too difficult to answer your questions about

our new project properly based on the available information.

We will receive the proper documentation within the next week.

1998 regarding the Alpha

Memo entries are sorted for display according to their title

alphabetically. Therefore you can find out the desired entry as

easy as possible.

Turning word wrap on and off

This shouldn’t cause any delay in our production schedules.

Word wrap automatically moves text which will not fit onto the

end of a line to a new line, preventing words from being split

when you type. This allows you to type text without having to

worry about when to insert a carriage return to move to the

next line. The default setting for the Organizer’s word wrap

function is on. There may be times, however, when you want

to turn off the word wrap function. This can be done for each

individual entry.

Sincerely,

It is not necessary to press

at the end of each line.

The unit will automatically perform word wrapping onto

the next line when the current line is full.

In Index or View mode, press [MENU].

Select WORD WRAP ON.

will now appear next to WORD WRAP ON whenever you

view the application menu in Edit mode.

Press [ENTER] when you have finished entering the text.

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To turn word wrap back on for any entry, repeat the

procedure.

appear.

next to WORD WRAP ON will no longer

The Memo application menu

deletion (see

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Chapter 6

The

(Calculator) Application

Desk Accessories

The Organizer provides a

mathematical operations, including square root and percentage

calculations. The application also provides for

calculator which performs

cost/selling price markup and margin calculations. In addition,

it has a powerful currency/units conversion function.

The Organizer’s desk accessories are a set of

valuable utilities for everyday use. The

(Calculator) can perform calculations on figures

entered by using the number keys. The Clock can

simultaneously display the day, date, and time in

any two cities of your choice. This chapter provides

all the information you need to enjoy full use of these

very useful applications.

There are four different display options in the

application,

and the application always opens with the most recently used

display.

To move between the different calculator modes, either

press

repeatedly until the desired mode

appears, or select VIEWS from the calculator menu and

then select the desired mode.

Using the arithmetic calculator

Press

to start the application.

Perform the calculation using the numeric and

mathematical symbol keys on the keyboard, just as you

would with a regular electronic calculator.

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to clear the error.

To quit the

application, simply change to any other

application by pressing the corresponding key.

The integer part of the calculation result is exceeds 12

digits (a rough calculation is obtained).

To clear an entered value, press [C-CE] once. To clear an

entire calculator operation, press [C-CE] twice.

Example:

4567890123 [x] 456 [ =]

2.08295789608 is displayed with E,

Calculations are performed in the order of entry, not

which indicates

2.08295789608 x

(ie.

rough result is :

according to algebraic operator precedence, ie., the

calculation 8 + 2 x 3 is performed as: (8 + 2) x 3 not 8 +

(2 x 3). This is just as for a regular electronic calculator.

The integer part of the calculation result exceeds 24 digits.

An M shown on the display indicates that a value is stored

in the calculator’s memory. Press [R-CM] twice to clear

the memory.

The integer part of the numerical value in the memory

exceeds 12 digits.

Press

or [BS] to erase the last digit typed.

A number is divided by “0”.

An E shown on the display indicates an error, usually an

overflow error (when no more digits can be displayed).

When this happens, the calculator will usually ignore any

subsequent input until the error is cleared. press [C-CE]

to clear the error.

Cost/Selling price/Markup and Cost/Selling

price/Margin calculations

The

application provides a useful function for making

markup and margin calculations, based on figures that you

supply via the keyboard. The way it works is simple: you enter

two of the values that you already know for either the cost,

selling price or markup/margin, and the calculator works out

and displays the missing value. For example, if you enter the

cost and the selling price, it will tell you the percentage markup

or margin based on those two values. If you enter the selling

price and the markup or margin, it will tell you the cost.

press

to change the sign of a displayed value.

For further information on other calculator operations, see

p.54.

When E appears

When any of the following situations occur, the error indicator

E is displayed and calculations are suspended. Press [C-CE]

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Press

several times until the COST/

display or

display appears, as required.

a new value.

Move to the field whose new value you want to calculate,

and press

to indicate the missing value.

E n t e r

n u m b e r i n

of the

fields.

c a l c u l a t e t h e 3 r d

f i e l d .

Press [SOLVE].

f i e l d .

The new value is calculated and appears in the field.

Setting the number of decimal places

PRICE

When using the Cost/Selling price/Markup and Cost/Selling

price/Margin calculator, you can choose whether the number

of decimal places used in calculations is 0 or 2.

Use

or [PREV] [NEXT] to move to the fields

whose values you already know, and enter the values.

Press [SOLVE] to calculate the missing value.

In either Cost/Selling price/Markup or Cost/Selling price/Margin

calculator mode:

The missing value is displayed in the appropriate field.

Press [MENU], select DECIMAL POINT SETTINGS.

Select the desired setting and press [ENTER].

Note that you must move out of a field in which you have

just entered a value before the calculation can be

performed.

The desired number of decimal points is applied.

Re-calculating using different values

Note that when no decimal points are used (ie. DECIMAL

Once you have made a Mark/Margin calculation, you can

recalculate using new values without having to start from the

beginning.

POINT: 0 is selected), pressing the decimal point key will

have no effect, but any numbers entered subsequently

will be treated as integers. For example, typing 12.75 will

be treated as 1,275, which will produce a very different

calculation result.

Move to whichever fields(s) whose values you want to

change, and enter the new values.

Press

to clear the contents of a field before entering

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Conversion function

Calculation examples

The Organizer can be used to perform conversions between

different currencies and units of length, area, volume, mass,

temperature and energy. There are 3 conversion index groups.

The first index group comprises eight currency conversion

screens in which you can set and edit the exchange rates

yourself. The other two index groups have preset conversion

factors so conversion can be performed right away.

Changing the currency rate

Press

twice until the Conversion index

display appears. Select the desired item and press

[ENTER] to confirm.

6 . 2 5

For example, you want to set one Canadian dollar equal to

0.45 pounds Sterling:

Press [EDIT] in order to change the rate.

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A maximum of seven characters can be entered on each side.

Press [ENTER] when you have finished (or [CANCEL] to

cancel the changes).

R A T E =

6 . 2 5

F-

- L-

If you want to set another currency exchange rate, start again

from step 2 above. you can use each currency conversion at

any time once it has been set.

Press [CCE] to clear the original rate first. Then enter the

rate 0.45.

Performing a conversion

Make sure that a maximum of 10 digits can be entered.

For example, you want to find out how many liters there are in

10 gallons:

Press

twice until the Conversion index

display appears.

Press

index groups until

volume.

to movethrough three conversion

out the units conversion of

Press

to move to the currency name field and then

change what you want.

Example:

Select gal

I and then press [ENTER].

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The

application menu

Enter 10 gallons and then press

B] to convert it.

The answer is displayed under the unit rate.

Selects the basic, cost/sell/

margin, cost/sell/markup or

conversion calculator

mode.

Sets the number of decimal

places (see

If you want to know how many gallons are equal to 10 liters,

press

key to change from gal+ I to

The method of converting currencies, units of length/area/

mass/temperature/energy is the same as above.

The following table shows the conversion factors that are preset

in your Organizer.

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A list of cities appears. The currently selected city is at the top

of the list. The cities are listed in alphabetical order by country

and then by city name.

The Clock Application

The unit’s built-in clock makes it possible not only to know the

correct time and date in your area, but also to know the time in

other cities or any region around the world. The Clock is used

as the reference time by the Calendar, Schedule, and To Do

applications. In addition to

features, daylight saving time

(DST) can be enabled for any city your designate, for those

countries that use an annual Daylight Saving Time adjustment.

As an aid to international business and travel, the Organizer is

set to display the time in any other city you choose (called the

World City) as well as your own city (the Local city).

Type the first letter of the name of the country in which the

target city is located. (For example, if you wanted to select

San Francisco, you would type U for United States.)

Then use

and

to display the city you want.

To view the Clock, simply press [CLOCK].

Use

and

or number 1 to 4 to select a city. You

can also use [PREV] and [NEXT] to move up and down

the list.

If the selected city observes Daylight Saving Time, press

to indicate this.

This advances the Local time by one hour. A symbol appears

beside the city to indicate that daylight saving time has been

set.

Changing the Local city

The Local city is the city selected to provide the local time.

When you first use your Organizer, the default Local city is set

as New York. To change this setting:

6. Press [ENTER].

The Clock window appears briefly, showing the new Local city.

The time is automatically adjusted.

Press [MENU] to open the Clock menu.

Select CHANGE LOCAL CITY.

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Press

shown in

to indicate whether you

format.

time

Certain countries will be abbreviated as follows:

GERMANY, F.R.

PAPUA

Federal Republic of Germany

Papua New Guniea

Move to the LOCAL DATE field. Enter the current month

and day in two digits, and the year in four digits. You can

CZECH

Czech Republic

also select the date by pressing

up calendar. (Use [PREV] and [NEXT] to display the

desired month, then

current day.)

to display the

TRINID.

TOB.

Republic of Trinidad and Tobago

Dominican Republic

French Polynesia

United Arab Emirates

United States of America

DOMINICAN

FR. POLYNESIA

U.A. EMIRATES

USA

to movetothe

You can set any date from January lst, 1901 to December

2099.

Country and city names in the list and their relative time

differences are current as of july 1997.

Move to the LOCAL TIME field, enter the current time and

press [AM] or [PM] (for AM or PM). Be sure to enter a 0

before a single-digit hour or minute entry.

Setting the time and date

Press [MENU] to open the Clock menu.

and press [ENTER].

Press [ENTER] (or [CANCEL] to cancel the changes).

The time and date are now stored.

The ADJUST TIME/DATE window opens.

Because the Organizer automatically adjusts the time after

the Local city is changed, you should select the Local city

before setting the time and date.

NEW YORK

USA

C I T Y

COUNTRY

Changing the setting in the TIME SYSTEM field also

L O C A L D A T E

T I M E

changes the time display format for all the Organizer’s

time-related applications and functions, such as Schedule.

CANCEL

ENTER

The window has three fields: Time System, Local Date, and

Local Time.

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A list of cities appears. Just as for the LOCAL

in this list are in alphabetical order according to country name.

list, all cities

Checking the time in a

You can find out the time anywhere in the world using the Clock

application by selecting another city, called the World city.

Selecting a city as the World city will display the time in that

city as well as the Local city when you press [CLOCK]. The

Organizer also shows you the time difference between the

current World city and the Local city. When you first use the

Organizer, the default World city is London.

Use

and [NEXT] to display the city you want.

Select the desired city.

If Daylight Saving Time

is observed by the selected

city, to indicate this.

A symbol appears beside the city, indicating that DST has been

set.

To change the World city:

Press [MENU] to open the Clock menu.

Select CHANGE WORLD

Press [ENTER].

The city is selected as the World city and the window closes.

A list of four cities appears. These will be the 6 cities you most

recently selected, or checked the time in. The currently selected

World city appears at the top of the list.

The Clock window briefly appears, indicating the time in the

selected World city. The time difference relative to the Local

city is displayed below the World city time.

If the city you want to select as your World city is on the

list, select it and then press proceed from step 6 below. If

not, type the first letter of the country containing the target

city.

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separately, you can simply disable the Organizer’s DST feature

itself, which then applies to all cities within the Organizer. When

these cities switch back to DST, you can simply re-enable the

feature without having to change any city’s entry.

Daylight Saving Time (DST)

Assigning DST to a city

Designating Daylight Saving Time

sets the time for that city one hour ahead of its regular time.

for a city automatically

Press [MENU] to open the Clock menu.

Select ENABLE

Press [MENU] to open the Clock menu.

The current DST setting (enabled or disabled) is indicated

by a tick. Select ENABLE DST to change the setting.

Select either CHANGE LOCAL CITY or CHANGE WORLD

(it doesn’t matter which you choose).

When DST is disabled, the DST symbol disappears from the

Clock display.

Select the desired city using [

Press

[

[PREV] and

Disabling all alarms

A symbol appears to the left of the city, indicating that DST is

in effect.

Once you have set an alarm, it will sound at the appropriate

time whether the Organizer is turned on or off. When the

organizer is on,

at the bottom of the display indicates that

any alarm that is set will sound at the appropriate time.

Press [ENTER].

To de-assign a city’s DST setting, simply follow the above

There may be times when you do not want to hear any of the

set alarms. You can disable all Schedule alarm sounds easily

with a single operation.

procedure and press

on and off).

again (this toggles DST between

Press [MENU] three times to open the TOOLS menu.

Select ALARM SOUND ON.

Enabling and disabling DST

Once DST is assigned to a city, it remains in effect until it is

assigned. Rather than having to de-assign

each city

disappears from the display. All alarm sounds are now

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turned off, ie. no audible alarm will sound, until you use the

above procedure to turn them on again by re-selecting ALARM

SOUND ON. However, each alarm will still be displayed when

it reaches its set time, even when the unit is turned off. This

means the alarm sounds are disabled, but not the alarms

themselves.

The Clock application menu

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Chapter 7

Entering expense record

Expense Function

Press [EXPENSE] to open the application.

The Expense application opens in Index mode.

Press [NEW].

The Expense function is an easy way to track

expense information for the traveling business

person. Each record can contain the category, date,

amount, payment type (AMEX, Visa, Mastercard,

Diners Club, check, cash or two other types of your

choice), status and a description of the expenses.

In addition, the EXPENSE REPORT option allow you

to see the total expenses for a single day or for a

certain period.

form opens in Edit mode.

Enter the date in the order of month, day, year. Type in the

date 08101998, or press

use

and

display August 1998, then use

to move to 10th of the month.

and

Press

or [NEXT) to move to the Amount field.

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Type in the amount 100.

10. Press [ENTER] to store the entry.

The expense amount can be up to 10 digits including up

to two decimal places.

The message “Stored!” appears briefly. The entry is now stored

and displayed in view mode.

Move to the Payment Type field. Press

to select the

desired payment type. Press l-8 to select the desired item.

Select AMEX.

Move to the Memo field and use the keyboard to input

the description of the expense.

Press [ENTER] or [CANCEL] to switch to Index mode.

For example: Type in Car rental at ABC RENTAL SERVICE

Move to the Status field. Press

status mode. Press l-4 toselect.

to select the desired

Select TO BE SUBMITTED

9. Press or

to move to the Category field. Press

to select the desired category. Press l-8 to choose

item.

Select BUSINESS

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A blank form is displayed.

Expense Report

A summary is a collection of records in the EXPENSE REPORT

mode. Daily or Period expense summaries for entire records

or for each payment type can be obtained.

A L L

Records marked as secret are not included in summaries

if the SECRET function is on.

Press

to select BUSINESS.

If an inappropriate date is entered (for example, an ending

date which is earlier than the starting date), no calculation

will be made and zero will be displayed, so be sure to

enter the correct dates.

or [NEXT] to move to the Period field. Enter

the From date or the To date.

Type in 08151998.

Press

[EXPENSE] to jump to Expense Report

function directly.

Move to the Payment Type field. Press [

AMEX.

to select

Summarizing expense records for a specific date

Move to the Status field and select TO BE SUBMITTED.

To summarize all records in the Business category for AMEX

on Aug 151998, for example:

Press [ENTER] when you have finished. The day’s AMEX

expense total is displayed.

Press [EXPENSE] to open the application.

Press [MENU] to open the Expense menu.

Select EXPENSE REPORT.

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amount for the specified period is calculated and

displayed.

Summarizing expense records for a certain period

For example, you want to find out the total amount of all

expenses from July 14 to Aug

Press [EXPENSE] to open the application.

Press [MENU] to open the Expense menu.

Select EXPENSE REPORT

Entering and changing category and payment

type settings

A blank form is displayed.

4. Select BUSINESS.

In the CATEGORIES and PAYMENTTYPE reference lists, there

are 12 types of categories and 8 types of payments. You can

change the order of these existing categories and payment

types or use another name or enter some new names.

Press

or [NEXT] to move to the Period field. Enter

the From and To date.

Type in 07141998 and 08141998 respectively.

Press [EXPENSE] to open the application.

Press [MENU] to open the Expense menu.

Select CATEGORIES or PAYMENT TYPE.

Make any changes as you like.

Press [ENTER] to save the changes (or [CANCEL] to

cancel the changes).

Move to the Payment Type field and select AMEX.

Move to the Status field and select TO BE SUBMITTED.

Press [ENTER] when you have finished. The total expense

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Expense application menu

the Expense Report

function.

Selects the specific entries

for deletion. (see p.27)

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Chapter 8

Copying or Moving Blocks of Text

Features and Utilities for Added

Power

The Organizer lets you cut, copy, or paste blocks of text using

the keyboard. The first step in cutting, copying, and pasting is

to select the block of text you want to work with.

Text that has been cut or copied is stored on the units internal

clipboard. Only one block of text can be stored in the clipboard

at a time, and it will remain there until a new block of text is cut

or copied. There is no limit to the number of times you can

paste the same text from the clipboard.

In addition to its basic functions, the Organizer also

provides a wide range of utilities and features to

give you even greater control over your information.

This chapter introduces and describes these

features, which include text cutting, copying,

pasting and many more. Most people will not need

to use all of these features on a daily basis. You can

pick and choose from among them to find the

features that best suit your current task and your

own way of working.

Select an entry in its application’s Index mode then display

it in Edit mode.

Make sure the cursor is placed at the start of the text you

want to select.

Hold

down while moving the cursor across the

In general, Schedule, To Do, Ann, Expense, Tel, User

File, Memo applications share the features

explained in this chapter, while exceptions are

clearly noted.

desired text to select it.

Press

[CUT] to move the selected text to a new

location (ie. remove it from its original location).

Press

[COPY] if you want to make a copy of the text

(and leave the original text unchanged).

The selected text is stored in the clipboard.

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Press [ENTER] if you want to store the original entry with

any changes you have made (including moving or copying

the selected text), or press [CANCEL] to discard all the

changes you have made to the original entry. Note that

even if you press [CANCEL], the text you selected will

remain in the clipboard for you to use.

Copying or Moving Entries

The CUT/COPY/PASTE operations provide a quick, convenient

for you to copy or move an entire entry to another location.

Entries have to be in the same file and same application.

Select an entry that you want to copy or move in Index

mode.

Open an entry in which you want to place the text.

Press

[PASTE].

Press

[CUT] if you want to move the entry. A

message will ask if you are sure you want to delete the

The text you selected is now pasted into the new location.

entry from its present location. Press

[N] to cancel the operation).

to proceed (or

Press [ENTER] to store the amended entry with the pasted

text.

Press

[COPY] if you want to make a copy of the entry.

Pasted text is inserted into existing text regardless of

whether the insertion or overwriting mode is selected.

However, by highlighting some text before pressing

[PASTE], it can be replaced with the pasted text. Thus

you can easily replace one block of text with another by

highlighting it before pasting.

Press [NEW] in the application you want to move or copy

the entry to.

Press

[PASTE].

Make any necessary changes to the moved/copied entry.

Press [ENTER] to store the entry when you have finished.

The entry you selected is now moved or copied to the new

location.

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If the symbol you just selected is an accent mark

or Type the letter for which you want that accent

mark to be used.

Special Characters

The Organizer has a list of 153 symbols and accented

characters, such as

accented characters can be easily accessed and inserted into

an entry. Selecting any of these special characters inserts it at

the cursor’s current location.

and

These symbols and

When you next open the Symbol menu, the character you

selected will be selected again as the default. The

Organizer automatically displays the ten characters most

recently selected from the Symbol menu in its first page,

making it easy to quickly access characters that you use

frequently.

When entering data or editing an entry in any application

in Edit mode, position the cursor where you want to insert

a symbol or special character.

You can use the following keyboard shortcuts:

Press [SMBL] on the keyboard.

Accent

Keyboard shortcut (followed by the desired

letter)

The Symbol window appears.

Non-English

character

Keyboard shortcut

Press [PREV] or [NEXT] until you see the character you

want to enter.

Note: You cannot

in this organizer.

Press numeric key “0” “9” to get the selected symbol.

The symbol window closes and the selected character is

entered at the current cursor position.

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Chapter 9

The Peripherals Menu

Peripherals

Using the Optional

Sets up data exchange with

PCs (see p.78).

PERIPHERALS

Transfers data with other

ZQ-650

SELECT PORT

Organizers (see p.77)

Your Organizer is a powerful pocketsize computer

with built-in functions that make it possible to

Configures data transfer to/

from other Organizers or

PC via infrared port,

Docking Station or cable

(see p.74)

accomplish

broad range of tasks. It has the

flexibility to connect to other Organizers and transfer

data to desktop computers using data transfer

facilities, which are accessed through the

PERIPHERALS menu. This chapter provides

descriptions and examples to get you up and

running quickly with these powerful features.

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The Auto power off function (see

transfer modes.

is disabled in all

Transferring Data

There are several ways to transfer information whether specific

entries or entire files between the Organizer and other

information processing devices, including personal computers

and other SHARP Organizers. In this way, you can back up

your information to guard against losing it, or copy information

so that you or someone else can work with it on another device.

A summary of transfer devices, transferable data, and tasks to

which a transfer device is most suited is provided in the table

When transferring data from other models, only entries in a

mode (application) supported on the

Organizer can be sent.

650

Transferring between two

Organizers

Data can be transferred directly between two ZQ-650

Organizers via the infrared port. Single entries or all the entries

in an application can be transferred in the Schedule, To Do,

Ann, Memo, Expense, Tel and User File applications.

Transferable data and

The transfer procedure differs according to whether single

entries or complete files are to be transferred.

650)

Another

ZQ-6401 ZQ-650

Organizers

data

cable

Press [ON] at any time to interrupt and cancel a transfer.

with other ZQ-6301

(see p 74 and 77)

Organizers

After a transfer, the display returns to the application being

used before the transfer procedure was begun.

can only

data

pin cable

series

No peripheral devices are required to transfer data via the

p.77)

Personal

Computer

infrared port. However, infrared transfers are easily affected

by ambient conditions which may interfere with

of transfer. Connecting the two units directly using the 4

pin cable will ensure a morereliable transfer. See p.76

Docking

Only ZQ-650 Organizer has the function of infrared transfer.

Depending upon the SHARP or third-party software you

are using, some features and capabilities may vary.

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Initial set-up

Although infrared transfer requires no special hardware,

it is easily affected by ambientconditions and other factors

such as external light, weak batteries, large transfer

distance, transfer angle, etc. As a result, while infrared

transfer is very convenient, there is a strong likelihood of

data transfer failure, incomplete data transfer (missing

data) or other errors occurring. It is therefore

recommended that you check the received data

thoroughly after making an infrared transfer.

There is no special hardware set-up involved infrared transfers.

And if you only want to transfer single entries using

and [SEND], there is no software set-up either: all you

have to do initially is set up the units properly so they use the

same path (step 4 below). For all other infrared transfers, follow

the procedure below.

[GET]

Press [MENU] four times on both units to open the

PERIPHERALS menu.

Transfer single entries

Select SELECT PORT

Single entries can be transferred in all applications.

A submenu opens.

Select IR.

Turn on both Organizers.

On the sending Organizer, select the entry you want to

send.

Place the two Organizers so that their infrared ports are

facing each other and are no more than 80 cm apart.

Press

[GET] on the receiving Organizer.

[SEND] on the sending Organizer.

During transfers, do not leave the cover more than

quarters open or it will interrupt the infrared transfer.

The selected entry is transferred and appended to data in the

appropriate application.

When transferring entire applications or files, or entries

marked as secret, both Organizersmust be unlocked (see

p.83).

You can also transfer

TRANSFER in the

entries usina UNIT TO UNIT

step 3, after

Avoid direct sunlight.

opening the same application as on the sending Organizer,

select GET DATA (APPEND) on the receiving Organizer.

Then, in step 4, select SEND SELECTED ENTRY on the

sending Organizer.

Keep the infrared port clean with a soft, dry cloth. Dust on

the port could cause a transfer to fail.

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For more reliable data transfer, you can connect two ZQ-650

Organizers using the optional 4 pin cable.

Transferring all entries in an application

All entries in Schedule, To Do, Ann, Memo, Expense, Tel and

User File applications can be transferred.

To set up the Organizers for data transfer via option port:

Turn off both Organizers.

Open the cover of the

Turn on both Organizers.

cable jack on each Organizer.

Open the same application on each Organizer.

Plug each end of the cable into the jack on each Organizer.

On the receiving Organizer, press [MENU] four times to

open the PERIPHERALS menu. Select UNIT TO UNIT

TRANSFER.

A submenu opens.

TRANSFER

Select GET DATA (APPEND).

Turn on both Organizers.

On the sending Organizer, press [MENU] four times to

open the PERIPHERALS menu. Select UNIT TO UNIT

TRANSFER.

Press [MENU] four times to display the PERIPHERALS

menu.

A submenu opens.

Select SELECT PORT

Select OPTION PORT

Select SEND ALL IN THIS MODE.

All entries in the application are transferred.

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Transferring data

To conserve battery power, disconnect the cable as soon

as a transfer is completed.

Turn on both Organizers.

The [GET] and [SEND] keys are used only for infrared

transfers, not for cable transfers. You must use the

PERIPHERALS menu to transfer data via cable. Using the

[GET] and [SEND] keys always initiates an infrared

transfer, regardless of the selection for SELECT PORT or

whether or not the cable is connected. (ZQ-650 only)

2. On

650 Organizer, open the application in

which you want to receive the data.

Only data corresponding to the application selected on the

receiving Organizer will be transferred (regardless of which

applications were selected on the sending unit).

Transfer the data by following the same menu procedure

as for the infrared transfer shown on p.76.

Organizers:

Press [MENU] four times to open the PERIPHERALS menu.

Select UNIT TO UNIT TRANSFER.

A submenu opens.

Exchanging data with other Organizers

You can receive information from other SHARP Organizers.

However,

650 Organizers cannot handle graphic

data from other Organizer models. This type of transfer requires

the optional cable.

Select GET DATA (APPEND).

Initial set-up

A message appears, informing you that the Organizer is

attempting to make a connection and receive data from the

sending unit.

Turn off both Organizers.

Open the cover of the

cable jack on each Organizer.

On the sending unit:

Plug each end of the cable into the cable jack on each

Organizer.

Press [MENU] and select PERIPHERALS. Select

TRANSFER, then select the preferred SEND option.

UNIT

To conserve battery power, disconnect the cable as soon

as a transfer is completed.

Repeat the steps above for all applications you want to import

to your Organizer.

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If you select COMPUTER LINK

TO UNIT TRANSFER, an alert “You must change PORT

(path)!” will be displayed.

and

UNIT

Exchanging Information with a Personal Computer

Using SHARP’s optional Organizer Link software and cable

package or certain third-party software packages, you can

exchange data with a personal computer. Certain software will

allow you to exchange data with a personal computer via the

After transferring an Expense record to

ZQ-650, the error indicator E will be displayed in the Amount

field of the receiving unit if the data in the Amount field of

an Expense record in other SHARP Organizer is over 8

digits.

Organizer’s infrared port using the optional

interface or

the Docking Station. This makes it possible, for example, to use

the unit when outside your home or office, then later transfer

the data you have entered on the Organizer to your desktop

computer.

After transferring a To Do record to

650,

will be shown in the Priority field of the

receiving unit respectively if the data in the Priority field of

a To Do record in other SHARP Organizer is 0,

To setup the Organizer for use with the Organizer Link:

Other characters such as 5-9,

etc will not be shown

Make sure the unit is turned off.

on the Priority field of the receiving unit.

For infrared transfer (for

model only), set up the

Organizer with the

interface.

in other SHARP Organizer

cannot be transferred to

Organizers and space will be shown in the receiving unit

instead.

For docking station transfer, plug the Organizer into the

Docking Station. (See the Organizer Link manual for

details.)

After transferring a Memo record to

650from other SHARP Organizer, nothing will be shown

on the Title field of the receiving unit.

Press [ON].

Press [MENU] four times to display the PERIPHERALS

menu.

After transferring a Memo record to

650 from other SHARP Organizer, the record received date

will be displayed in the date field.

Select

COMPUTER LINK

SELECT

for infrared transfer (for ZQ-650 model only) or

for docking station transfer from

There are some other restrictions. See p.79

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Select PC-LINK.

Points to remember when using peripherals

You can also press

[MENU] to accessthe PC-LINK.

When using Organizer Link software designed for an Organizer

other than

650 Organizer:

COMPUTER LINK

NC’ READ’,’ !

Data in applications that are not compatible with the

Organizer Link cannot be transferred.

When

f i n i s h e d

When receiving data from an Organizer other than

Organizer or when using an Organizer Link designed

for another Organizer:

Your Organizer is now ready to transfer data. Consult the

Organizer Link manual regarding subsequent transfer

procedures.

Only data in applications/modes can be transferred.

Press [ON] at any time to exit the PC Link mode. If you leave

the Organizer in PC Link mode, more power is consumed from

the batteries than usual, and the auto power off function does

not work.

To conserve battery power, always press [ON] to leave the PC

Link mode as soon as you have finished transferring data.

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Chapter 10

The Start-Up Display

Personalizing Your Organizer

The Organizer can display three built-in graphic backgrounds.

You may choose one of the three built-in backgrounds to be

displayed at startup (when the Organizer is turned on).

Now that you have an understanding of all of the

Organizer’s functions and its operation, let’s take a

look at the various ways you can customize the

Organizer to suit your personal preferences: entries

can be made secure through password protection

and by marking them as secret; and a large font

view can be selected for the Organizer’s display.

the start-w

Press [MENU] twice to open the PREFERENCES menu,

select SET START-UP DISPLAY.

Current selection is indicated by a tick.

The Organizer offers a level of security for its entries

and operations. It is to define particular entries within

various applications as secret, and then enable the

LOCKORGANIZER option within the PREFERENCES

menu.

W o r l d

Press l-4 to select the desired background.

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Locking the Organizer

Setting the Owner’s Information

The Organizer’s LOCK function allows you to keep selected

information in your Organizer secure by locking it with a

password that you specify. Entries that you have marked as

secret cannot be accessed until the Organizer is unlocked using

the Password. Individual entries can be marked as secret, so

that only someone who knows the password can access them

by unlocking the Organizer. Marking entries as secret has no

effect until the Organizer is locked.

The Owner’s Information comprises your name, address and

number.

Press [MENU] twice to displaythe PREFERENCES menu.

Select SET OWNER INFORMATION.

The cursor starts in the NAME field.

Enter your name, then press

The cursor moves to the NUMBER field.

your number, then press

The cursor moves to the ADDRESS field.

or [NEXT].

on the LOCK

Press [MENU] twice to open the PREFERENCES menu.

Select SECRET from the menu.

The SECRET submenu appears.

Select LOCK ORGANIZER.

Enter your full address.

Press

to move the stat-l of the next line.

The LOCK ORGANIZER window appears prompting you to

enter a password.

Press [ENTER] when done.

This w i l l r e t .

h i d e

e n t r i e s .

I CANCEL

ENTER

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Enter any password up to sixteen characters long. Letters

and numbers can all be used. This text box is

sensitive, which means that upper- and lower-case letters

are treated differently. The password “SHARP”, for

example, is different from the passwords “Sharp” or

“sharp”.

entries as Secret

You can mark or unmark any entry as secret in Edit mode.

Open the application containing the entry you want to mark

as secret.

Choose your password carefully. If you forget your

password, there is no way to bypass the Secret function

or enter a new password without losing all data marked

as Secret. It is strongly recommended that you use a

password that you will always be able to remember, but

which other people will be unable to guess.

Displaythe entry in Edit mode.

Press [MENU] twice to display the PREFERENCES menu,

select SET SECRET STATUS.

If the Organizer has been locked (which hides all secret

entries), an entry which has just been marked as secret

will be hidden together with all other secret entries (for

more information, see the next section).

Retype the password to confirm and then press [ENTER]

to store the password (or [CANCEL] to cancel the

operation).

Accessing Secret entries

All entries marked as secret throughout the Organizer will then

be hidden and will not be accessible until the Organizer is

unlocked by giving the correct password.

Entries marked as secret are not shown in any of the

Organizer’s display modes when it is locked, and cannot be

accessed using any of the search methods. To be able to recall

and access secret entries, the Organizer must first be unlocked.

A message appears warning you not to forget the password. If

you have any doubt about whether or not you will always be

able to recall this password, write it down and keep it in a safe

place.

Press [MENU] twice to open the PREFERENCES menu.

Select SECRET

Press [ENTER].

The Secret submenu appears.

2. Select LOCK ORGANIZER.

appears on the display, indicating that any information you

mark as secret will now be hidden.

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A window appears, prompting you to enter your password.

You can also lock the Organizer yourself at any time:

Enter your password exactly as you registered it.

Press [ENTER].

Press [MENU] twice to open the PREFERENCES menu.

Select SECRET

If the password is

disappears.

The SECRET submenu appears.

If the password is incorrect, a message appears indicating this.

Select LOCK ORGANIZER.

After unlocking the Organizer, access any entry you want

using the normal procedures.

appears, indicating that the Organizer is now locked.

Changing or deleting the password

If you forget your password, you will not be able to unlock

the Organizer and access your secret information. If this

happens, you will have to delete all entries marked as

secret. For a full explanation of what to do if this occurs,

see p.85.

To register a new password, the current one must first be

deleted.

Press [MENU] twice to open the PREFERENCES menu.

You can press [SEARCH] and then press

only those entries marked as secret once the Organizer

is unlocked (see p.25).

to find

2. Select SECRET

The SECRET submenu appears.

Automatic Relocking

Select DELETE PASSWORD.

Once a password has been registered, even if you unlock the

Organizer using the procedure above, the Organizer will

automatically lock itself each time you turn it on. This automatic

relock feature protects your secret data in case you forget to

relock the unit. The feature remains in effect as long as a

password is registered. To disable this feature, the password

must be deleted once the Organizer is unlocked.

T h i s

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Press

to delete all secret entries. This will then allow

Enter your password exactly as you registered it.

Press [ENTER].

you to enter a new password.

A message appears indicating that the Organizer is unlocked.

Entries that were marked as secret can be accessed until a

new password is registered (to register a new password, use

the procedure for Registering a password on p.82).

If you forget your password...

If you have forgotten your password, the only way you will be

able to delete it and continue to use the Secret function is to

delete all entries marked as secret.

Press [MENU] twice to open the PREFERENCES menu.

Select SECRET

The SECRET submenu appears.

Select DELETE ALL SECRET DATA.

A warning message appears asking if you are sure you want

to delete all the secret entries. If you have forgotten your

password, you have no choice but to proceed.

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day of the month and YYYY is the four-digit year. The date will

be displayed as “MMM DD, where MMM is the

Changing the Calendar Display Format

character abbreviation for the month name. However, you can

choose instead to have the date entered in the format “DD.

MM. YYYY”, which will then be displayed in the format “DD

MMMYYYY”.

The Organizer lets you change the default Calendar display to

one you find more convenient. There are two aspects to

changing the display: setting the weekly format, and setting

the date format. You can use these options to set up a way of

working that you prefer.

For example, in

the date

1996

will be entered as “07041996” and displayed as

However in DD. MM. YYYY format, the same date will be entered

as “04071996” and displayed as “4 JUL 1998”.

Setting the weekly format

You can set the Three-month view in the Calendar application

to show the weeks in either a Sunday-to Saturday format (this

is the default) or a Monday-to Sunday format.

Press [MENU] twice to display the PREFERENCES menu.

Select SET UP DATE FORMAT

In the Calendar application:

A submenu appears. The current selection is marked with a

tick.

Press [MENU] twice to open the PREFERENCES menu.

Select SET UP WEEKLY FORMAT

Select the desired format.

A submenu appears. The current setting is indicated by a tick.

3. Select the desired format.

The Three-month view is then displayed accordingly.

Setting up the date format

Almost all Organizer applications require a date to be entered

at some point. The default format for date entry is

YYYY”, where MM is the two-digit month, DD is the two-digit

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Selecting the Large font view

Since the Organizer’s display is fairly small, you may find the

displayed information easier to read if it is changed into a large

font view.

In general, all of the Organizer’s applications (except Clock,

Calendar, Expense Report applications) share this feature.

If you want to change the screen to be a larger font view, just

press

key on the keyboard. If you want to resume it,

again.

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All reset operation

Appendices

If the unit still fails to function after it has been reset using the

procedure above, you will have to reset it using a slightly more

complicated procedure:

While pressing and holding [ON], press and release the

RESET switch.

A. Resetting the Organizer

A strong impact, exposure to an electrical field, or other unusual

conditions may render the unit inoperative, and pressing the

keys will have no effect. If this occurs, you will have to press

the RESET switch at the bottom of the unit using a pen or

similar object to be able to continue to use the unit.

A message appears.

Press [N]

Do not press

the unit.

in step 2. Doing so will delete all data in

A condition that makes the unit inoperative may erase

some or all of the data stored in memory.

Do not use anything breakable, anything with a sharp tip

or anything that might break to press the RESET switch.

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still appears or nothing is shown, replace

B. Battery Replacement

both of the operating batteries immediately.

General guidelines

Turn off the Organizer.

The Organizer uses the following type of battery:

Set the battery replacement switch on the bottom of the

Organizer to REPLACE BATTERIES (a red dot will appear).

LFi03

General operation Alkaline batteries

Slide off the operating batteries cover.

There are some extremely important points to remember when

installing new batteries:

Replace the two operating batteries at the same time with

new batteries of the same type.

Keep batteries out of the reach of children.

Remove batteries from the unit when they become weak

or when the unit will not be used for a long period of time.

Leaving weak batteries in the unit may cause battery

leakage and damage from corrosion.

Do not dispose of batteries by fire as they may explode.

Remove the old batteries by pulling the ribbon tab.

Replacing the operating batteries

The Organizer detects two low battery levels which are warning

and fatal. When the batteries is in warning level, the

symbol appears at the bottom of the display. In fatal level, the

organizer will turn off automatically without indication.

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Insert the two new batteries on top of the ribbon tab, taking

care to position them correctly according to the plus (+)

and minus

terminals, as shown below.

Replace the cover.

Set the battery replacement switch to NORMAL

OPERATION.

If nothing happens when you press [ON]:

Setting the battery replacement switch to REPLACE

BATTERIES shuts off power to the unit. Check that the

battery replacement switch is set to NORMAL

OPERATION.

Repeat the above battery replacement procedure step by

step.

After following the above battery replacement procedure,

the LCD contrast setting which is set by user will be back

to its default mode.

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Schedule: 32 characters/entry

C. Specifications

Tel:

16 characters/entry in the

name field

Model

12 characters/entry in the

number field

239 x 80 dot matrix liquid crystal

display plus LCD flag

Display

Approx. 2000 bytes

Maximum data size

per entry

Electronic unit section

Applications

User interfaces

Other features

Keyboard

Calendar, Schedule, To Do, Anniversary,

Telephone, User File, Memo, Expense,

Expense Report, Clock, Calculation,

Conversion.

Secret function, data transfer, search

function, help function, et al.

Calculator digits

Functions

ZQ-630: 256KB

(User area: Approx. 21

ZQ-640: 512KB

(User area: Approx. 464Kbytes)

ZQ-650: 1 MB

(User area: Approx. 971 Kbytes)

Schedule application capacity:

Approx. 2860 entries (ZQ-630) 6560

entries (ZQ-640) 13980 entries

650)

Tel application capacity: Approx. 2780

entries (ZQ-630) 6390 entries

640) 13590 entries (ZQ-650)

These capacities assume the following

average entry sizes and only apply

when all the available memory is

committed.

Memory capacity

Addition, subtraction, multiplication,

division, constant, square root,

percent, memory calculation, cost/sell/

margin calculation, cost/sell/markup

calculation, conversion calculation.

Clock

Crystal oscillation

frequency

32.768 Hz

Average variance per day, 1.5 seconds

(at

Accuracy

Display information

Year, month, day, day of the week,

hours, minutes, AM/PM, city names.

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Backlight for 2 minutes per hourly

use at an ambient temperature of

23°C (73°F)

* Approx. 55 hours (1.8 months of 1

hour continuous use per day).

Using the Backlight for 2 minutes

per hourly use and searching for 5

minutes per hourly use at an

ambient temperature of 23°C

Time system

functions

Display of date and time for various

cities around the world.

Enable/disable daylight saving time.

Peripherals and data transfer interface

Up to a distance of approx. 80 cm.

Organizer has this function)

transfer

(73°F)

Backlight life may vary depending on

usage.

Backlight life

connector

Docking Station connector

Cable jack

If the Backlight is on for 10 minutes

per day (eg. 1 minute 10 times a day),

the brightness will be reduced by half

Common

Power

after

years (at an ambient

Battery:

DC, alkaline batteries

(LR03 x 2)

temperature of 23°C and 65%

humidity).

This figure may vary depending on

the surrounding environment.

(ZQ-650)

(ZQ-6301640)

Power consumption

Battery life

Operating temperature 0°C to 40°C (32°F to 104°F)

Battery life may vary depending on

usage.

Open

Closed

x 155.2(D) x

204 g

Dimensions

Weight

Operating batteries:

* Approx. 70 hours (2.3 months of 1

hour continuous use per day).

Continuous display at an ambient

temperature of 23°C (73°F)

ZQ-650

(including batteries)

Alkaline batteries LR03 x2, operation

manual

Accessories

Approx. 65 hours (2 months of 1 hour

continuous use per day). Using the

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application 51

Index

Date calculations 33

Calculations

Examples 54

Performing 51

Date calculation 33

Conversion 54

Cost/price/margin calculations 52

Cost/price/markup calculations 52

Accessing

Secret entries 83

Alarms

Calendar application

Setting up the initial display

Calendar view

Daily 31

3 1

Schedule 35

All reset 89

application 40

Application 14

Opening 17

Keys

Assigning

Selecting 32

3 1

Weekly 31

Caring for the Organizer