UX-B30DE_GERMAN_G4441
MODELL
UX-B30
TELEFAX
BEDIENUNGSANLEITUNG
1. Installation
2. Sending Faxes
3. Receiving Faxes
4. Making Copies
5. Answering Machine Connection
6. Special Functions
7. Printing Lists
8. Maintenance
9. Troubleshooting
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Introduction
Welcome, and thank you for choosing a SHARP inkjet fax machine! The
features and specifications of your inkjet fax are shown below.
Print cartridge yield*
(at 4% coverage**)
Initial cartridge
Quality mode OFF: Approx. 300 A4 pages
Quality mode ON: Approx. 200 A4 pages
Replacement cartridge: SHARP UX-C70B
Quality mode OFF: Approx. 600 A4 pages
Quality mode ON: Approx. 400 A4 pages
Paper tray capacity
Approx. 100 A4-size sheets
(at room temperature; maximum stack height
should not be higher than the line on the tray)
Recording system
Print resolution
Thermal inkjet
600 × 600 dpi
Effective printing width 203 mm max.
Memory size**
448 KB (approx. 24 average pages with ECM
turned off)
Modem speed
14,400 bps with auto fallback to lower speeds.
Approx. 6 seconds (only when ECM is on)
ITU-T (CCITT) G3 mode
MR, MH, MMR
Transmission time**
Compatibility
Compression scheme
Automatic dialling
Telephone function
30 numbers
Yes (cannot be used if power fails)
Applicable telephone line Public switched telephone network (TBR21) / PBX
Reception modes TEL/FAX, TEL, FAX, A.M.
*Quality mode is initially turned off. To turn on Quality mode, see page 21.
**Based on Sharp Standard Chart at standard resolution, excluding time for protocol signals
(i.e., ITU-T phase C time only).
1
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10 pages max. (A4, 80 g/m2 paper)
Automatic document
feeder
Input document size
Automatic feeding:
Width: 148 to 216 mm
Length: 140 to 297 mm
Manual feeding:
Width: 148 to 216 mm
Length: 140 to 600 mm
Effective scanning width 210 mm max.
Scanning Resolution
Horizontal: 8 lines/mm
Vertical:
Standard: 3.85 lines/mm
Fine /Halftone: 7.7 lines/mm
Super fine: 15.4 lines/mm
Halftone (grayscale)
Contrast control
Copy function
64 levels
Automatic/Dark selectable
Single/Multi/Sort (99 copies/page)
16-digit LCD display
Display
Power requirements
Noise emission
220-230 V AC, 50 Hz
Less than 70 dBA (measured according to EN
27779 (DIN 45635))
Power consumption
Standby: 5.3W
Maximum: 35 W
Operating temperature
Humidity
15 - 32°C
25 - 80% RH
Dimensions (without
attachments)
Width: 354 mm
Depth: 247 mm
Height: 138 mm
Weight (without
attachments)
Approx. 3.2 kg
2
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As a part of our policy of continuous improvement, SHARP reserves the right to make design
and specification changes for product improvement without prior notice. The performance
specification figures indicated are nominal values of production units. There may be some
deviations from these values in individual units.
Important:
This fax machine is not designed for use on a line which has call waiting, call
forwarding, or certain other special services offered by your telephone company. If
you attempt to use the fax machine in conjunction with any of these services, you
may experience errors during transmission and reception of facsimile messages.
The fax machine is not compatible with digital telephone systems.
Important safety information
Do not disassemble this machine or attempt any procedures not described in this
manual. Refer all servicing to qualified service personnel.
Do not install or use the machine near water, or when you are wet. For example, do
not use the machine near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet
basement, or near a swimming pool. Take care not to spill any liquids on the
machine.
Unplug the machine from the power outlet and telephone socket and consult a
qualified service representative if any of the following situations occur:
- Liquid has been spilled into the machine or the machine has been
exposed to rain or water.
- The machine produces odors, smoke, or unusual noises.
- The power cord is frayed or damaged.
- The machine has been dropped or the housing damaged.
Do not allow anything to rest on the power cord, and do not install the machine
where people may walk on the power cord.
This machine must only be connected to a 220-230 V, 50 Hz, earthed (2-prong)
outlet. Connecting it to any other kind of outlet will damage the machine.
Never insert objects of any kind into slots or openings on the machine. This could
create a risk of fire or electric shock. If an object falls into the machine that you
cannot remove, unplug the machine and consult a qualified service representative.
Do not place this machine on an unstable cart, stand or table. The machine could be
seriously damaged if it falls.
Never install telephone wiring during a lightning storm.
Never install telephone sockets in wet locations unless the socket is specifically
designed for wet locations.
3
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Never touch bare telephone wires or terminals unless the telephone line has been
disconnected at the network interface.
Use caution when installing or modifying telephone lines.
Avoid using a telephone (other than a cordless type) during an electrical storm.
There may be a remote risk of electric shock from lightning.
Do not use a telephone to report a gas leak in the vicinity of the leak.
The power outlet must be installed near the equipment and must be easily
accessible.
4
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Table of Contents
A Look at the Operation Panel
7
1. Installation
10
Unpacking Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Attachments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Loading Printing Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Connecting the Power Cord . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Installing the Print Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Connecting the Telephone Line Cord. . . . . . . . . . . . . . . . . . . . . . . . 23
Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . . 25
Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Setting the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Flash Select Setting for PBX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Setting the Display Language. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
2. Sending Faxes
37
Transmittable Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Adjusting the Resolution and Contrast . . . . . . . . . . . . . . . . . . . . . . . 40
Sending a Fax by Normal Dialling . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Sending a Fax by Automatic Dialling . . . . . . . . . . . . . . . . . . . . . . . . 44
Batch Page Numbering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
Sending a Fax From Memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
3. Receiving Faxes
57
Using TEL/FAX Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Using A.M. Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Using FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Using TEL Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Auto-Cordless Fax Control
(answering with an extension phone in TEL mode) . . . . . . . . . . . . . 62
Stiller Faxempfang . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
Optional Reception Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
5
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Table of Contents
Substitute Reception to Memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
4. Making Copies
68
5. Answering Machine Connection
71
Preparations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
Using the Answering Machine Connection . . . . . . . . . . . . . . . . . . . . 71
Optional A.M. Mode Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
6. Special Functions
77
Caller ID (Requires Subscription to Service) . . . . . . . . . . . . . . . . . . 77
Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . . 82
Polling (Requesting a Fax Transmission) . . . . . . . . . . . . . . . . . . . . . 83
PBX operations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
7. Printing Lists
85
8. Maintenance
89
Cleaning the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89
Improving Print Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92
9. Troubleshooting
97
Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101
Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104
Quick Reference Guide
Guide de référence rapide
Index
106
107
108w
6
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A Look at the Operation Panel
1
2
3
4
5
5
6
AUFLÖS./
EMPFANG
TEL FAX
Z
A
PATRONE
TEL/FAX AB
WAHLW.
R
KOPIE/
HILFE
ABRUF
STOP
START/
SPEICHER
HALTEN
7
8
9
10 11
12
13
Display
1
2
This displays messages and prompts to help you operate the machine.
R key
If you are on a Flash-type PBX, use this key to dial out (first press the R key
and then dial the number; page 43).
RESOLUTION/RECEPTION key
3
When a document is in the feeder, press this key to adjust the resolution for
faxing or copying (page 41). At any other time, press this key to select the
reception mode (an arrow in the display will point to the currently selected
reception mode; page 30).
INK key
4
5
Press this key before installing or replacing the print cartridge to move the
print cartridge holder to the cartridge replacement position (page 17).
Arrow keys
Use these keys to scroll through and select settings, and to search for auto-
dial numbers (page 48).
7
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FUNCTION key
6
7
8
Press this key followed by the arrow keys to select special functions and
settings.
Number keys
Use these keys to dial numbers, and enter numbers and letters when storing
auto-dial numbers.
POLL key
Press this key after dialling another fax machine to receive a document
(previously loaded in the other machine’s feeder) without assistance from the
operator of the other machine (page 83).
HOLD key
9
Press this key to put the other party on hold during a phone conversation
(page 63).
SPEAKER key
10
Press this key to listen to the line and fax tones through the speaker when
faxing a document (page 43).
Note: This is not a speakerphone. You must pick up the handset to talk with
the other party.
STOP key
11
12
Press this key to cancel an operation before it is completed.
START/MEMORY key
Press this key after dialling to begin fax transmission (page 44). Press this key
before dialling to send a fax through memory (page 54). The key can also be
pressed in the date and time display to show the percentage of memory
currently used.
COPY/HELP key
13
When a document is in the feeder, press this key to make a copy of the
document (page 69). At any other time, press this key to print out the Help
List, a quick reference guide to the operation of your fax machine.
8
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Monitoring phone conversations
When speaking through the handset, you can press
to allow a third
person to listen to the conversation through the speaker. (To turn off the
speaker, press the key again.)
To adjust the volume of the speaker when monitoring a conversation, press
or
(the volume reverts to the lowest setting each time the
handset is replaced).
Note that the speaker cannot be used for speaking; it is only for listening.
To avoid feedback (a loud howling sound), be sure to turn off the speaker
(press
once again) before you replace the handset.
9
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1. Installation
Unpacking Checklist
Before setting up, make sure you have all of the following items. If any
are missing, contact your dealer or retailer.
Handset
Paper tray
extension
Paper tray
Print
cartridge
Telephone
line cord
Operation
manual
Handset
cord
10
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Attachments
Attachments
Points to keep in mind when setting up
Keep the area
Do not place
the machine in
direct sunlight.
Do not place
Keep dust away
from the machine.
around the
the machine
machine clear.
near heaters or
air conditioners.
About condensation
If the machine is moved from a cold to a warm place, it is possible that
condensation may form on the scanning glass, preventing proper scanning of
documents for transmission. To remove the condensation, turn on the power and
wait approximately two hours before using the machine.
Removing the packing tape
1 Open the operation panel.
2 Open the print compartment cover.
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Attachments
3 Remove the tape.
4 Close the print compartment cover and
then the operation panel.
Connecting the handset
Connect the handset as shown and place it on the handset rest.
♦ The ends of the handset cord are identical, so they will go into either
socket.
Make sure the handset
cord goes into the
socket marked with a
handset symbol on the
side of the machine!
Use the handset to make ordinary phone calls,
or to transmit and receive faxes manually.
12
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Attachments
Attaching the paper tray
Attach the paper tray.
Attach the paper tray extension.
Insert
horizontally
and rotate up
Click!
Note: The paper tray extension
has a top side and a bottom side.
If the tabs do not go into the
holes, turn the support over.
Caution!
Do not touch or pull out the black plastic strip shown below. If the strip is
pulled out, paper will not feed correctly.
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Loading Printing Paper
Loading Printing Paper
2
You can load up to 100 sheets of A4-size paper (60 - 80 g/m ) in the paper
tray (at room temperature; maximum stack height should not be higher than
the line on the tray).
1 Fan the paper, and then tap the edge
against a flat surface to even the stack.
Make sure the stack edges are even.
2 Insert the stack of paper into the tray, PRINT SIDE UP.
• If paper remains in the tray, take it out and combine it into a single stack
with the new paper.
• Be sure to load the paper so that printing takes place on the print side of
the paper. Printing on the reverse side may result in poor print quality.
• GENTLY LOAD PAPER INTO THE PAPER TRAY.
• DO NOT FORCE IT DOWN INTO THE FEED SLOT.
The stack
should not
be higher
than this line
Note: Do not use paper that has already been printed on, or paper that is curled.
14
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Connecting the Power Cord
Connecting the Power Cord
Plug the power cord into a 220-230 V, 50 Hz, earthed AC (2-prong) outlet.
Caution!
♦ Make sure you have removed all of the packing tape before plugging
in the power cord (see page 11). Plugging in the power cord without doing
so may damage the machine.
♦ The power outlet must be installed near the equipment and must be easily
accessible.
The machine does not have a power on/off switch, so the power is turned on
and off by simply plugging in or unplugging the power cord.
“CHECK CARTRIDGE” normally
appears in the display the first
time you plug in the machine.
This message appears until you
install the print cartridge.
Note: If your area experiences a high incidence of lightning or power surges,
we recommend that you install surge protectors for the power and telephone
lines. Surge protectors can be purchased at most telephone specialty stores.
15
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Installing the Print Cartridge
Installing the Print Cartridge
Follow these steps to install or replace the print cartridge.
♦ When replacing the print cartridge, be sure to use a SHARP UX-C70B
cartridge.
Print cartridge yield (at 4% coverage)
Initial cartridge
Quality mode OFF: Approx. 300 A4 pages
Quality mode ON: Approx. 200 A4 pages
Replacement cartridge (SHARP UX-C70B)
Quality mode OFF: Approx. 600 A4 pages
Quality mode ON: Approx. 400 A4 pages
Quality mode is initially turned off. To turn on Quality mode, see page 21.
Caution!
Do not open the print compartment cover or insert your hand in the machine
while it is printing.
Note: Keep print cartridges sealed in their packages until you are ready to
install them. It is recommended that you do not use a cartridge that has been
left unused for a long time after opening, as the print quality may be
considerably degraded.
♦ Make sure the machine’s power cord is plugged in and paper is loaded
before installing or replacing the print cartridge.
♦ If a document is inserted in the feeder, remove the document before
installing or replacing the print cartridge (see page 39).
If PRINTER ERROR or PRINTER ERROR/CHECK PAPER appears...
In the event that the display shows either of the above messages, you must clear the
error before installing the print cartridge. The error can usually be cleared by pressing
STOP
, or if a paper jam has occurred, by removing the paper jam (see page 105).
16
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Installing the Print Cartridge
PATRONE
1 Press
.
Display:
REPLACE INK &
• Make sure the handset is on its cradle.
If the handset is not on the cradle,
PATRONE
pressing
will have no effect.
PRESS INK KEY
• The print cartridge holder moves to the cartridge replacement position.
2 Open the operation panel.
3 Open the print compartment cover.
4 Remove only the tape from the new
cartridge.
• Important: Make sure you remove all
of the tape.
• CAUTION! DO NOT touch the gold
contact area on the cartridge.
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Installing the Print Cartridge
Cable
5 Make sure the cartridge holder has
moved slightly away from the right side
of the compartment, and then pull the
green lever and open the cartridge
holder cover.
• If you are replacing the cartridge,
remove the old cartridge. If you are
going to use the old cartridge again,
place it in an air-tight container.
• CAUTION! DO NOT touch the contact
area inside the cartridge holder, or pull
on the cable that is connected to the
cartridge holder.
Gold contact area
Note: If the print compartment cover is left open
for approximately 30 minutes with a cartridge
installed, the cartridge will automatically return
to its home position. To make the cartridge
return to the cartridge replacement position
PATRONE
when this has happened, press
.
6 Insert the new print cartridge into the
cartridge holder.
7 Place your index finger on the tab as
shown and close the cartridge holder
cover with your thumb. Make sure the
cover clicks into place.
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Installing the Print Cartridge
8 Close the print compartment cover.
9 Close the operation panel, pressing
down firmly to make sure it clicks into
place.
Display:
REPLACE INK &
PRESS INK KEY
CHANGE CARTRIDGE
1=NEW, 2=OLD
PATRONE
10 Press
to make the print cartridge
holder return to its home position.
Display when “NEW” is
selected:
11 Press
(NEW) if the cartridge you
installed is new.
Press (OLD) if the cartridge you
installed is old.
NEW CART. OK?
OK: PRESS START
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Installing the Print Cartridge
START/
SPEICHER
12 Press
.
If you selected “OLD” in the previous
step, this completes the installation
procedure. (Note: If you find that print
quality is not satisfactory after
reinstalling the old cartridge, align the
cartridge as explained on page 92.)
Display when “NEW” is
selected:
ALIGN CARTRIDGE
If you selected “NEW”, the display will
show the alternating messages at
right. Continue with the following steps
to align the print cartridge.
1=PRINT,2=SET
13 Press
to print an alignment page. (To enter an alignment value
without printing an alignment page, press .)
14 In the alignment page that the machine prints, locate the line that comes
closest to forming a completely straight line.
After the alignment page is
printed, the display shows:
In this example, “15” comes
ENTER (0-30) 15
closest to forming a straight line.
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Installing the Print Cartridge
15 Press the number keys to enter the number of the straightest line.
Example:
STOP
• If you make a mistake, press
and then repeat the entry.
START/
SPEICHER
16 Press
.
• This completes the alignment procedure.
Note: If at any time the display shows the
alternating messages at right, check the printing
paper. If the tray is empty, add paper. If there is
paper in the tray, take it out and then reinsert it.
ADD PAPER &
START/
SPEICHER
PRESS START KEY
When you are finished, press
.
Quality mode(using more/less ink)
If you prefer a higher quality image when printing faxes and copies, turn on
Quality mode. If you wish to use less ink or speed up ink drying time, turn off
Quality mode.
♦ Quality mode is initially turned off.
Display:
1 Press
once and
twice.
twice.
PRINT SET-UP
QUALITY MODE
2 Press
3 Press
once and
once.
1=ON, 2=OFF
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Installing the Print Cartridge
The display briefly shows
your selection, then:
4 Press
to turn on Quality mode, or
HQ FAX PRINT
to turn it off.
STOP
5 Press
to return to the date and time display.
High-quality fax print setting (fast/slow printing of faxes)
The high-quality fax print setting controls the speed at which faxes are printed.
If you prefer a higher quality image at a slower printing speed, turn on this
setting. If you prefer a faster printing speed over image quality, turn off the
setting.
Note: This setting only affects the printing speed. It does not affect the
amount of ink used.
♦ The high-quality fax print setting is initially turned on.
Display:
1 Press
2 Press
once and
once and
once.
twice.
PRINT SET-UP
HQ FAX PRINT
3 times.
1=YES, 2=NO
3 Press
4 Press
The display briefly shows
your selection, then:
to turn on high-quality fax
to turn it off.
HQ COPY
print, or
STOP
5 Press
to return to the date and time display.
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Connecting the Telephone Line Cord
Connecting the Telephone Line Cord
Insert one end of the line cord into the socket on the back of the machine
marked TEL. LINE. Insert the other end into a wall telephone socket.
TEL.SET
TEL.LINE
♦ Note for Germany:
In Germany, the machine is supplied with a N-coded line cable, enabling
you to use an extension (cordless) telephone on the same line. If you don't
have the standard NFN-outlet of TELEKOM, you can purchase an NFN-
adapter at your retailer.
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Connecting the Telephone Line Cord
Other devices
If desired, you can use an answering machine or an extension telephone on
the same line as your fax. The answering machine or extension telephone can
be connected directly to the TEL. SET socket on your fax (note that this
socket is not available in some countries), or to another wall socket.
♦ Connecting an answering machine to the fax or a wall socket will allow you
to receive both voice and fax messages on the same line while you are out.
For details on using this feature, see Chapter 5.
♦ You can use an extension phone connected to the fax or a wall socket to
make and receive calls like any normal telephone. For details on receiving
faxes from the extension phone, see Chapter 3.
Germany:
The TEL. SET socket is not available on the fax. We recommend that you plug
the answering machine line cable into the right connector of the TAE wall
outlet, a (e.g.: cordless) telephone into the middle connector and fax line cord
into the left connector.
Switzerland, Austria:
An extension phone cannot be used. An answering machine can be used if it
is connected to a wall socket (the TEL. SET socket is not available).
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Entering Your Name and Fax Number
Entering Your Name and Fax Number
Before you begin sending faxes, enter your name and fax (telephone) number.
You also need to set the date and time.
Once you enter this information, it will automatically appear at the top of each
fax page you send.
AUFLÖS./
EMPFANG
Z
A
PATRONE
TEL/FAX AB
WAHLW.
R
KOPIE/
HILFE
ABRUF
HALTEN
STOP
START/
SPEICHER
START/
SPEICHER
STOP
Display:
1 Press
once and
twice.
ENTRY MODE
OWN NUMBER SET
ENTER FAX #
2 Press
3 Press
once.
once.
4 Enter your fax number by pressing the number keys (max. 20 digits).
• To insert a space between digits, press . To enter “+”, press
.
• To clear a mistake, press
.
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Entering Your Name and Fax Number
START/
SPEICHER
5 Press
.
6 Enter your name by pressing number keys for each letter as shown in
the chart below. Up to 24 characters can be entered.
Example: SHARP = 7777 44 2 777
7
G =
H =
N =
O =
P =
Q =
R =
S =
T =
U =
V =
W =
SPACE =
A =
B =
C =
D =
I =
J =
K =
L =
X =
Y =
Z =
E =
F =
M =
♦ To enter two letters in succession that require the same key, press
after
entering the first letter.
♦ To clear a mistake, press
.
♦ To enter a lower case letter, continue pressing the key for the letter until the
lower case letter appears. To enter one of the following symbols, press
or
repeatedly:
. / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ ' { | } ) ( Ä Ö Ü ä ö ü
(Note: Characters particular to the selected display language will appear at
the end of the symbol list.)
Display:
START/
SPEICHER
7 Press
.
DATE&TIME SET
STOP
8 Press
to return to the date and time display.
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Setting the Date and Time
Setting the Date and Time
The date and time appear in the display and are printed at the top of every
page you fax. Set the date and time as shown below.
AUFLÖS./
EMPFANG
Z
A
PATRONE
TEL/FAX AB
WAHLW.
R
KOPIE/
HILFE
ABRUF
HALTEN
STOP
START/
SPEICHER
STOP
START/
SPEICHER
Display:
1 Press
once and
twice.
once.
ENTRY MODE
DATE&TIME SET
DATE 15-08-2004
2 Press
3 Press
once and
once.
The currently set date
appears (example):
4 Enter a two-digit number for the day (“01” to “31”).
th
Example: the 5
DATE 05-08-2004
• To correct a mistake, press
to move the cursor back to the mistake and
then enter the correct number.
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Setting the Date and Time
5 Enter a two-digit number for the month (“01” for January, “02” for
February, “12” for December, etc.).
DATE 05-01-2004
Example: January
The currently set time
appears (example):
6 Enter the year (four digits).
TIME 12:19
Example: 2004
7 Enter a two-digit number for the hour (“00” to “23”) and a two-digit
number for the minute (“00” to “59”).
05-JAN 09:25
Example: 9:25
START/
SPEICHER
ANTI JUNK #
8 Press
9 Press
to start the clock.
STOP
to return to the date and time display.
Note: The time setting will change automatically at the beginning and end of
summertime.
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Setting the Reception Mode
Setting the Reception Mode
The machine has four modes for receiving incoming faxes:
FAX mode:
Select this mode when you only want to receive faxes on your line. The fax
machine will automatically answer all calls and receive incoming faxes.
TEL mode:
This mode is the most convenient for receiving phone calls. Faxes can also be
received; however, all calls must first be answered by picking up the fax's
handset or an extension phone connected to the same line.
TEL/FAX mode:
This mode is convenient for receiving both faxes and voice calls. When a call
comes in, the fax will detect whether it is a voice call (including manually
dialled faxes), or an automatically dialled fax. If it is a voice call, the fax will
make a special ringing sound to alert you to answer. If it is an automatically
dialled fax, reception will begin automatically.
A.M. mode:
Use this mode only if you have connected an answering machine to the fax
(see Chapter 5). Select this mode when you go out to receive voice messages
in your answering machine and faxes on your fax machine.
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Setting the Reception Mode
Setting the reception mode
Make sure a document is not loaded in the document feeder, and then
AUFLÖS./
EMPFANG
press
until the arrow in the display points to the desired mode.
AUFLÖS./
EMPFANG
TEL FAX
01-JAN 10:30
TEL/FAX AB
TEL FAX
AUFLÖS./
AUFLÖS./
EMPFANG
EMPFANG
01-JAN 10:30
Z
A
PATRONE
TEL/FAX AB
TEL/FAX AB
TEL FAX
WAHLW.
R
KOPIE/
HILFE
01-JAN 10:30
01-JAN 10:30
ABRUF
HALTEN
STOP
START/
TEL/FAX AB
TEL FAX
SPEICHER
TEL/FAX AB
For more information on receiving faxes in FAX, TEL and TEL/FAX modes,
see Chapter 3. For more information on using A.M. mode, see Chapter 5.
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Flash Select Setting for PBX
Flash Select Setting for PBX
Note: This setting is normally only used in Germany. In other countries, you
can try changing the setting if you encounter difficulty with the default setting.
If your fax machine is connected to a PBX and the PBX uses the “Flash”
method to connect to an outside line, you must select the appropriate Flash
Select setting depending on whether your PBX line is a normal telephone line
or a high-speed line.
Display:
1 Press
2 Press
once and
3 times.
7 times.
OPTION SETTING
FLASH SELECT
1: SHORT TIME
once and
once.
3 Press
4 Select
The display briefly shows
your selection, then:
(SHORT TIME) if your PBX
(LONG TIME) if your PBX
line is a normal telephone line.
FAX SIGNAL RX
Select
line is a high-speed line.
STOP
5 Press
to return to the date and time display.
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Setting the Display Language
Setting the Display Language
If desired, you can change the language used in the display, reports and lists.
Press the keys on the operation panel as follows:
Display:
1 Press
once and
3 times.
8 times.
OPTION SETTING
LANGUAGE
2 Press
3 Press
once and
once.
4 Press
or
until the desired language appears in the display.
START/
SPEICHER
5 Press
.
• The machine will beep and the display will change to the selected
language.
STOP
6 Press
to return to the date and time display.
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Volume Adjustment
Volume Adjustment
You can adjust the volume of the speaker and ringer using the up and down
arrow keys.
AUFLÖS./
EMPFANG
Z
A
PATRONE
TEL/FAX AB
WAHLW.
R
KOPIE/
HILFE
ABRUF
HALTEN
STOP
START/
SPEICHER
Speaker
1 Press
.
Display:
2 Press
or
to select the
SPEAKER: HIGH
desired volume level.
• Press
again to turn off the speaker.
SPEAKER: MIDDLE
SPEAKER: LOW
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Volume Adjustment
Ringer
Display:
1 Press
or
desired volume level.
(Make sure has not been pressed
to select the
RINGER: HIGH
and a document is not loaded in the
feeder.)
RINGER: MIDDLE
RINGER: LOW
• The ringer will ring once at the selected
level.
RINGER: OFF OK ?
2 If you selected RINGER: OFF OK ? to
START/
SPEICHER
turn off the ringer, press
.
Note: When the reception mode is set to TEL, the ringer will still ring at LOW
if turned off.
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Volume Adjustment
Error beep off
The machine normally sounds three beeps to alert you when an error occurs
during transmission, reception, or copying. The machine also sounds a
double-beep when you press an invalid key on the operation panel. If you wish
to turn off the error beep, follow the steps below.
Display:
1 Press
2 Press
once and
3 times.
3 times.
OPTION SETTING
ERROR BEEP
once and
once.
1=YES, 2=NO
3 Press
4 Press
The display briefly shows
your selection, then:
to turn on the error beep or
END BEEP
to turn off the error beep.
STOP
5 Press
to return to the date and time display.
End beep off
The fax machine normally sounds one long beep when transmission,
reception, or copying ends normally. If you wish to turn off the end beep,
follow the steps below.
Display:
1 Press
2 Press
once and
3 times.
OPTION SETTING
END BEEP
once and
twice.
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Volume Adjustment
1=YES, 2=NO
3 Press
4 Press
once.
The display briefly shows
your selection, then:
to turn on the end beep or
KEY TONE
to turn off the end beep.
STOP
5 Press
to return to the date and time display.
Key tone off
The fax machine normally sounds a beep (key tone) each time you press a
key on the operation panel. If you wish to turn off the key tone, follow the steps
below.
Display:
1 Press
2 Press
once and
3 times.
OPTION SETTING
KEY TONE
once and
once.
once.
1=YES, 2=NO
3 Press
4 Press
The display briefly shows
your selection, then:
to turn on the key tone or
to turn off the key tone.
FINE PRIORITY
STOP
5 Press
to return to the date and time display.
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2. Sending Faxes
Transmittable Documents
Size and weight
Minimum document size:
Minimum size
Minimum weight
148 mm
52 g/m²
140 mm
Maximum document size:
The maximum size and weight of documents that you can load in the
document feeder depend on how many sheets you load.
10 sheets at once:
1 sheet at a time (manual feeding):
Size: A4
(210 x 297 mm)
Size: 210 x 600 mm
2
Weight: 157 g/m
2
Weight: 80 g/m
4 mm
Letters or graphics
within 4 mm of the top
and bottom edges of a
document will not be
scanned.
Letters in the
shaded area will
not be scanned.
210 mm
4 mm
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Loading the Document
Other restrictions
♦ The scanner cannot recognise yellow, greenish yellow, or light blue ink.
♦ Ink, glue, and correcting fluid on documents must be dry before they pass
through the document feeder.
♦ All clips, staples, and pins must be removed from documents before loading
in the feeder. If these are not removed, they may damage the machine.
♦ Documents which are patched, taped, torn, smaller than the minimum size,
carbon backed, easily smudged, or have a slick coated surface should be
photocopied, and the copy loaded in the feeder.
Loading the Document
Up to 10 A4-size sheets can be placed in the feeder at once. The sheets will
automatically feed into the machine starting from the bottom sheet.
♦ If you need to send or copy more than the maximum number of sheets,
place the additional sheets gently and carefully in the feeder just before the
last sheet is scanned. Do not try to force them in, as this may cause double-
feeding or jamming.
♦ If your document consists of several large or thick sheets which must be
loaded one at a time, insert each sheet into the feeder as the previous
sheet is being scanned. Insert gently to prevent double-feeding.
1 Adjust the document guides to the
width of your document.
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Loading the Document
2 Insert the document face down in the
document feeder. The top edge of the
document should enter the feeder first.
• READY TO SEND will appear in the
display.
3 Adjust the resolution and/or contrast settings as explained on page 40,
then dial the receiving machine as explained on page 43.
Removing a document from the feeder
If you need to remove a document from the feeder, open the operation panel.
Important!
Do not try to remove a document without opening the operation panel. This
may damage the feeder mechanism.
1 Open the operation panel.
2 Remove the document.
3 Close the operation panel, pressing
down firmly on both front corners to
make sure it clicks into place.
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Adjusting the Resolution and Contrast
Adjusting the Resolution and Contrast
If desired, you can adjust the resolution and contrast before sending a
document.
♦ The default resolution setting is STANDARD and the default contrast setting
is AUTO.
♦ You must adjust the settings each time you don’t want to use the default
settings.
Note: The resolution and contrast settings are only effective for sending a
document. They are not effective for receiving a document.
Resolution settings
STANDARD
Use STANDARD for ordinary documents. This
setting gives you the fastest and most
economical transmission.
FINE
Use FINE for documents containing small letters
or fine drawings.
SUPER FINE
HALF TONE
Use SUPER FINE for documents containing
very small letters or very fine drawings.
Use HALF TONE for photographs and
illustrations. The original will be reproduced in
64 shades of gray.
Contrast settings
AUTO
DARK
Use AUTO for normal documents.
Use DARK for faint documents.
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Adjusting the Resolution and Contrast
1 Load the document(s).
• The document must be loaded before
the resolution and contrast can be
adjusted.
AUFLÖS./
EMPFANG
Display:
STANDARD :AUTO
2 Press
one or more times until the
desired resolution and contrast
settings appear in the display.
FINE
:AUTO
• The first time you move through the list
of resolution settings, the contrast
setting AUTO will appear next to each
resolution setting. The second time you
move through the list, the contrast
setting DARK will appear.
SUPER FINE :AUTO
HALF TONE :AUTO
STANDARD :DARK
FINE
:DARK
SUPER FINE :DARK
HALF TONE :DARK
Note: In order to transmit in SUPER FINE resolution, the receiving fax machine
must also have that resolution. If it doesn’t, your machine will automatically step
down to the next best available setting.
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Adjusting the Resolution and Contrast
Changing the default resolution
If desired, you can change the default resolution for faxing documents to
FINE. Follow the steps below.
Display:
1 Press
2 Press
once and
3 times.
OPTION SETTING
FINE PRIORITY
once.
once.
1=YES, 2=NO
3 Press
4 Press
The display briefly shows
your selection, then:
to set the default resolution
to set it to STANDARD.
to FINE, or
NUMBER OF RING
STOP
5 Press
to return to the date and time display.
42
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Sending a Fax by Normal Dialling
Sending a Fax by Normal Dialling
With Normal Dialling, you pick up the handset (or press
pressing the number keys.
) and dial by
♦ If a person answers, you can talk with them through the handset before
sending the fax. (If you pressed , you must pick up the handset to talk.)
♦ Normal Dialling allows you to listen to the line and make sure the other fax
machine is responding.
1 Load the document(s).
AUFLÖS./
EMPFANG
• If desired, press
to set the
resolution and/or contrast.
READY TO SEND
2 Pick up the handset or press
Listen for the dial tone.
.
or
3 Dial the number of the receiving
machine by pressing the number keys.
• If you are on a Flash-type PBX and are
R
dialing out, press
, wait for the
connection to the outside line, and then
dial the number.
4 Wait for the connection. Depending on the setting of the receiving
machine, you will either hear a fax tone or the other person will answer.
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Sending a Fax by Automatic Dialling
• If the other person answers, ask them to press their Start key (if you
pressed
, pick up the handset to speak with them). This causes the
receiving machine to issue a fax tone.
START/
SPEICHER
5 When you hear the fax tone, press
. Replace the handset.
• Important: Remove the document as soon as it exits the machine.
Otherwise, ink from received faxes and copies may soil the document.
• If the transmission is completed successfully, the machine will beep once.
• If an error occurs, the machine will beep three times and print a Transaction
Report to inform you of the problem (see page 87).
Note: If the transmission is unsuccessful and DOCUMENT JAMMED appears
in the display, remove the document as explained on page 104. (This may
occur if the other fax machine doesn’t respond properly when you attempt to
send the document.)
Sending a Fax by Automatic Dialling
You can store your most frequently dialled fax or phone numbers in the
machine for automatic dialling. Up to 30 numbers can be stored.
♦ Auto-dial numbers are dialled by pressing
until the desired number
START/
SPEICHER
appears in the display, and then
.
Storing fax and phone numbers for automatic dialling
Display:
1 Press
once and
once.
<NEW NUMBER>
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Sending a Fax by Automatic Dialling
ENTER FAX #
2 Press
once.
3 Enter the fax or phone number by pressing the number keys. Up to 32
digits can be entered. (Note: A space cannot be entered.)
• To clear a mistake, press
• If a pause is required between any of the digits to access a special service
or an outside line, press . The pause appears as a hyphen. Several
.
pauses can be entered in a row.
• If you are on a Flash-type PBX and are storing a number for an outside line,
R
press
, press
to insert a pause, and then enter the fax or voice
number. (When you dial the auto-dial number, you will automatically dial out
R
without the need to press the
key.)
• If you are on a PBX that requires dialing a number to dial out and are
storing a number for an outside line, enter the number, press
to insert
a pause, and then enter the number of the receiving machine. (When you
dial the auto-dial number, you will automatically dial out without the need to
dial the number for an outside line.)
START/
SPEICHER
4 Press
.
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Sending a Fax by Automatic Dialling
5 Enter a name by pressing number keys for each letter as shown in the
chart below. Up to 15 characters can be entered. (If you do not wish to
enter a name, go directly to Step 6.)
Example: SHARP = 7777 44 2 777
7
G =
H =
N =
O =
P =
Q =
R =
S =
T =
U =
V =
W =
SPACE =
A =
B =
C =
D =
I =
J =
K =
L =
X =
Y =
Z =
E =
F =
M =
♦ To enter two letters in succession that require the same key, press
after
entering the first letter.
♦ To enter a lower case letter, continue pressing the key for the letter until the
lower case letter appears.
♦ To enter one of the following symbols, press
or
repeatedly:
. / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ ' { | } ) ( Ä Ö Ü ä ö ü
(Note: Characters particular to the selected display language will appear at
the end of the symbol list.)
START/
Display:
SPEICHER
6 Press
.
<NEW NUMBER>
STOP
7 Return to Step 2 to store another number, or press
date and time display.
to return to the
• To confirm that an auto-dial number has been stored correctly, print out the
Telephone Number List as explained on page 85.
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Sending a Fax by Automatic Dialling
Editing and clearing auto-dial numbers
If you need to make changes to a previously stored auto-dial number, or clear
a number, follow these steps:
Display:
1 Press
2 Press
once and
or
once.
<NEW NUMBER>
until the number that you wish to edit or clear
appears in the display.
1=EDIT, 2=CLEAR
3 Press
.
4 Press
for EDIT or
for CLEAR.
• If you selected CLEAR, go to Step 8.
5 If you selected EDIT, make the desired changes to the number.
• Press
or
to move the cursor to the digit or digits you wish to
change, and then enter the new digit. The new digit will replace the old
digit.
• If you do not wish to change the number, go directly to Step 6.
START/
SPEICHER
6 Press
.
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Sending a Fax by Automatic Dialling
7 Make the desired changes to the name.
• Press
or
to move the cursor to the letter or letters you wish to
change, and then press the appropriate number key repeatedly until the
desired letter appears (see Step 5 on page 46). The new letter will replace
the old letter.
• If you do not wish to change the name, go directly to Step 8.
START/
SPEICHER
8 Press
.
STOP
9 Return to Step 2 to edit or clear another number, or press
to the date and time display.
to return
Using an auto-dial number
Once you have stored a fax or phone number, you can use it to send a fax or
make a phone call.
1 If you are sending a fax, load the
document(s).
AUFLÖS./
EMPFANG
• If desired, press
to set the
resolution and/or contrast.
READY TO SEND
2 Press
(or
) until the name of the other party appears in the
display (if no name was stored, the number will appear).
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Sending a Fax by Automatic Dialling
START/
SPEICHER
3 If you are sending a fax, press
. Dialling and transmission begins.
• Important: Remove the document as soon as it exits the machine.
Otherwise, ink from received faxes and copies may soil the document.
• If the transmission is completed successfully, the machine will beep once.
• If an error occurs, the machine will beep three times and print a Transaction
Report to inform you of the problem (see page 87).
If you are making a phone call, lift the handset. Dialling begins. (If you
START/
SPEICHER
lifted the handset before searching for the number, press
dialling.)
to begin
Sending a fax by Direct Keypad Dialling
You can also enter a full number with the number keys and then press the
START/
SPEICHER
key to begin dialling. You can use this method to dial a full number
when you don't need to speak to the other party before faxing.
1 Load the document(s).
AUFLÖS./
EMPFANG
• If desired, press
to set the
resolution and/or contrast.
READY TO SEND
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Sending a Fax by Automatic Dialling
2 Enter the number of the receiving machine by pressing the number
keys.
• If a pause is required between any of the digits to access a special service
or an outside line, press
. The pause will appear as a hyphen. Several
pauses can be entered in a row.
R
• If you are on a Flash-type PBX and are dialing out, press
, press
to insert a pause, and then enter the number of the receiving machine.
• If you are on a PBX and must dial a number to dial out, enter the number,
press
to insert a pause, and then enter the number of the receiving
machine.
3 Check the display. If the number of the receiving machine shown is
START/
SPEICHER
correct, press
.
STOP
• If the number is not correct, press
to backspace and clear one digit at
a time, and then re-enter the correct digit(s).
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Sending a Fax by Automatic Dialling
Redial
You can automatically redial the last number dialled on the fax machine. This
procedure can be used to send a fax or make a phone call.
1 If you are sending a fax, load the
document(s).
AUFLÖS./
EMPFANG
• If desired, press
to set the
resolution and/or contrast.
READY TO SEND
2 Press
once. <REDIAL> appears in the display, followed by the last
number dialled. Make sure the number that appears is the number you
wish to dial.
START/
SPEICHER
3 If you are sending a fax, press
. Dialling begins.
If you are making a phone call, lift the handset. Dialling begins.
Note: If the transmission is unsuccessful and DOCUMENT JAMMED appears
in the display, remove the document as explained on page 104. (This may
occur if the other fax machine doesn’t respond properly when you attempt to
send the document.)
Automatic redialling
If you use automatic dialling (including Direct Keypad Dialling) to send a fax
and the line is busy, the fax machine will automatically redial the number. The
fax machine will make three redial attempts at intervals of five minutes. During
this time, RECALLING will appear in the display, followed by a two-digit
number assigned to the fax job. You will not be able to dial any other locations
while the message appears.
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Sending a Fax by Automatic Dialling
STOP
♦ You can press
to clear the message and stop automatic redialling.
♦ Under certain conditions (for example if a person answers the call on a
telephone), automatic redialling may stop before three redialling attempts
are made.
Error Correction Mode
The fax machine is set to automatically correct any distortions in a
transmission due to noise on the telephone line before printing at the
receiving end. This function is called Error Correction Mode (ECM). ECM is
effective for both transmissions and receptions, and is only effective when the
other fax machine has ECM as well.
When there is considerable noise on the line, you may find that transmission
with ECM turned on takes longer than normal. If you prefer a faster
transmission time, you can try turning ECM off.
Display:
1 Press
2 Press
once and
3 times.
4 times.
OPTION SETTING
once and
once.
ECM MODE
1=YES, 2=NO
3 Press
4 Press
The display briefly shows
your selection, then:
to select YES, or
to
select NO.
ERROR BEEP
STOP
5 Press
to return to the date and time display.
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Batch Page Numbering
Batch Page Numbering
You can change the page numbering of the transmitted document from simple
numbering ("P.01", "P.02", etc.) to batch numbering, which means that a slash
and the total number of pages being sent are added after each page number
(for example, "P. 01/05", "P.02/05", etc.). This allows the recipient to check for
missing pages.
1 Load the document(s).
Display:
2 Press
3 Press
once and
once.
once.
PAGE COUNTER
ENTER # (01 - 99)
4 Enter the total number of pages (“01” to “99”) by pressing the numeric
keys.
Example: 5 pages
AUFLÖS./
EMPFANG
5 If desired, press
to set the resolution and/or contrast.
6 Dial the receiving machine and send the fax.
♦ If you need to cancel a batch number entry, remove the document from the
STOP
feeder or press
.
♦ If the number of pages actually transmitted does not coincide with the batch
number entered, the alarm will sound and PAGE COUNT ERROR will
appear in the display. PAGE E. will also appear in the NOTE column of the
Transaction Report if printed.
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Sending a Fax From Memory
Sending a Fax From Memory
You can scan a document into the fax’s memory and send the document from
memory. This increases transmission speed and allows you to send a fax to
multiple destinations in a single operation. After transmission, the document is
automatically cleared from memory.
Note: If a power failure occurs while sending a fax from memory, you will need
to repeat the operation.
Broadcasting (sending a fax to multiple destinations)
This function allows you to send the same fax to as many as 20 different
destinations in just one operation.
♦ When sending to multiple destinations, only auto-dial numbers can be used
to dial the numbers of the receiving machines.
1 Load the document(s).
AUFLÖS./
EMPFANG
• If desired, press
to set the
resolution and/or contrast.
READY TO SEND
START/
SPEICHER
2 Press
.
3 Press
or
until the name of the destination appears in the display
(if no name was stored, the number will appear).
4 Press
to store the destination.
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Sending a Fax From Memory
5 Repeat Steps 3 and 4 for each of the other destinations to which you
wish to send the fax (maximum of 20).
• To check your selected destinations, press
to scroll through them. To
STOP
delete a destination, scroll to the destination and then press
.
START/
SPEICHER
6 When you are ready to begin transmission, press
.
• A Transaction Report is automatically printed out after Broadcasting is
completed. Check the "Note" column of the report to see if any of the
destinations are marked "Busy" or have a communication error code. If so,
send the document to those destinations again.
Memory transmission
You can also send a fax through memory when sending to a single
destination. This is convenient when sending to destinations where the line is
often busy, as it saves you from waiting to pick up the original document and
frees the feeder for other operations.
START/
SPEICHER
To send a fax through memory, load the document, press
dial using one of the following methods:
, and then
START/
SPEICHER
♦ Press the number keys to enter the fax number and then press
.
START/
SPEICHER
♦ Press
repeatedly to select an auto-dial number and then press
.
START/
SPEICHER
♦ Press
once to select the last number dialled and then press
.
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Sending a Fax From Memory
If the memory becomes full...
If the memory becomes full while the document is being scanned, MEMORY
IS FULL will appear in the display.
START/
SPEICHER
♦ Press
if you want to transmit the pages which have been stored up
to that point in memory. The remaining pages will be ejected from the
feeder. After transmission, the memory will be cleared and you can transmit
the remaining pages. You will also need to transmit the page which was
being scanned when the memory filled up.
STOP
♦ Press
if you want to cancel the entire transmission.
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3. Receiving Faxes
Using TEL/FAX Mode
To select TEL/FAX mode,
AUFLÖS./
EMPFANG
TEL FAX
AUFLÖS./
EMPFANG
press
until the
arrow in the display
points to TEL/FAX.
TEL/FAX AB
When the reception mode is set to TEL/FAX, your fax machine automatically
answers all calls on two rings (the number of rings can be changed as
explained on page 59). After answering, your fax monitors the line for about
five seconds to see if a fax tone is being sent.
♦ If your fax machine detects a fax tone (this means that the call is an
automatically dialled fax), it will automatically begin reception of the
incoming document.
♦ If your fax machine doesn't detect a fax tone (this means that the call is a
voice call or manually dialled fax), it will make a ringing sound (called
pseudo ringing) for 15 seconds to alert you to answer (the duration of
pseudo ringing can be changed as explained on the following page). If you
don't answer within this time, your fax will send a fax tone to the other
machine to allow the calling party to send a fax manually if they desire.
Note: Only the fax will alert you to voice calls or manually dialled faxes by
pseudo ringing. An extension phone connected to the same line will not ring
after the connection has been established.
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Using A.M. Mode
Pseudo Ring Duration for Tel/Fax Mode
If desired, you can change the duration of pseudo ringing in Tel/Fax mode.
Display:
1 Press
once and
3 times.
4 times.
OPTION SETTING
PSEUDO RING
2 Press
3 Press
once and
once.
1=15 SECONDS
4 Enter a number as follows for the desired duration:
15 seconds
30 seconds
60 seconds
120 seconds
The display briefly shows
your selection, then:
QUIET TIME
STOP
5 Press
to return to the date and time display.
Using A.M. Mode
AUFLÖS./
EMPFANG
To select A.M. mode, press
until the arrow in the display points to A.M.
AUFLÖS./
EMPFANG
TEL FAX
TEL/FAX AB
In A.M. mode, your fax machine will automatically receive voice messages
and faxes. See Chapter 5 for more details.
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Using FAX Mode
Using FAX Mode
To select FAX mode, press
AUFLÖS./
EMPFANG
AUFLÖS./
EMPFANG
TEL FAX
until the arrow in the
display points to FAX.
TEL/FAX AB
When the reception mode is set to FAX, the fax machine will automatically
answer all calls on two rings (the number of rings can be changed as
explained below) and receive incoming faxes.
2 rings
Fax reception
♦ If you pick up the handset before the machine answers, you can talk to the
other party and/or receive a fax as explained in Using TEL Mode on page
60.
♦ Make sure the operation panel is closed, or the paper may jam when
received faxes are printed.
Changing the number of rings
If desired, you can change the number of rings on which the fax machine
answers incoming calls in FAX and TEL/FAX mode. Any number from 2 to 5
can be selected.
Display:
1 Press
once and
3 times.
OPTION SETTING
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Using TEL Mode
NUMBER OF RING
ENTER (2-5) (2)
2 Press
3 Press
once and
once.
once.
4 Enter the desired number of rings (any
number from 2 to 5).
The display briefly shows
your selection, then:
FAX REMOTE #
Example: 3 rings
STOP
5 Press
to return to the date and time display.
Using TEL Mode
To select TEL mode,
TEL FAX
AUFLÖS./
EMPFANG
AUFLÖS./
EMPFANG
press
until the
arrow in the display
points to TEL.
TEL/FAX AB
When the reception mode is set to TEL, you must answer all calls (even faxes)
by picking up the fax machine’s handset or an extension phone connected to
the same line.
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Using TEL Mode
Answering with the fax’s handset
Important: If a document is loaded in the machine’s feeder, remove it before
performing the steps below. (Fax reception is not possible when a document
is in the feeder.)
1 When the fax machine rings, pick up
the handset.
2 If you hear a fax tone, wait until
Beep
the display shows RECEIVING and
RECEIVING
then replace the handset.
If RECEIVING does not appear (or if you have set the Fax
START/
SPEICHER
Signal Receive setting to NO), press
to begin reception.
3 If the other party first speaks with you
START/
SPEICHER
and then wants to send a fax, press
RECEIVING
START/
SPEICHER
after speaking. (Press before the
sender presses their Start key.)
• When RECEIVING appears in the
display, hang up.
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Auto-Cordless Fax Control (answering with an extension phone in TEL mode)
Auto-Cordless Fax Control
(answering with an extension phone in TEL
mode)
Important: If a document is loaded in the machine’s feeder, remove it before
performing the steps below. (Fax reception is not possible when a document
is in the feeder.)
You can also start fax reception in TEL mode by answering any extension
phone connected to the same line as the fax machine-even a cordless phone.
1 Answer the extension phone when it
rings.
2 If you hear a soft fax tone, wait until your fax responds (the extension
phone will go dead), then hang up.
Beep
Phone goes dead
3 If the fax doesn't respond, or if the other party first talks to you and then
wants to send a fax, press
once and
twice on the extension
phone (only on a tone dial phone). This signals the fax to begin
reception. Hang up.
• The above step is necessary if you have set the Fax Signal Receive setting
to NO.
• Your fax will not accept the signal to begin reception (
document is loaded in its feeder.
) if a
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Stiller Faxempfang
Putting a call on hold
HALTEN
To put the other party on hold during a phone conversation, press
. When
this is done, they cannot hear you. You can put the handset back in the cradle
without breaking the connection. When you are ready to speak with the other
party again, pick up the handset. If you did not put the handset back in the
cradle, press
again to resume conversation.
HALTEN
Stiller Faxempfang
Sie können das Gerät auch so einstellen, das es automatisch Faxe empfängt
ohne zu klingeln (stiller Faxempfang), aber z. B. Telefonanrufe durch leises
Klingeln anzeigt.
Sofern Sie dies wünschen, stellen Sie mit der Taste EMPFANGSART den
Modus TEL/FAX ein. Drücken Sie sooft die Taste LEISE, bis in der Anzeige
erscheint:
KLINGEL: AUS OK?
Drücken Sie die Taste START/SPEICHER zum Bestätigen. Ihr Gerät wird nun
alle Faxe ohne Klingelsignal empfangen. Im Falle eines Telefonanrufes wird
es leise klingeln.
Sofern Sie auch das Klingeln eines Telefonanrufes unterdrücken wollen,
stellen Sie vorher mit der Taste EMPFANGSART den Modus FAX ein. Hierbei
wird das Gerät den Anruf ohne Klingeln entgegennehmen und sofort ein
Faxempfangssignal senden (auch im Falle eines Telefonanrufes).
Sofern Sie Faxe still empfangen wollen und Anrufe auf einem zusätzlichen
externen Anrufbeantworter leiten möchten, stellen das Gerät auf den
Modus AB.
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Optional Reception Settings
Optional Reception Settings
Fax Signal Receive
Your fax will automatically begin reception if you hear a soft fax tone after
answering a call on your fax or an extension phone. If you use a computer fax
modem to send documents on the same line, you must turn this function off in
order to prevent your fax from mistakenly attempting to receive documents
from the computer fax modem. Follow the steps below to change the setting.
Display:
1 Press
2 Press
once and
3 times.
6 times.
OPTION SETTING
FAX SIGNAL RX
once and
once.
1=YES, 2=NO
3 Press
4 Press
The display briefly shows
your selection, then:
to turn on the function, or
to turn it off.
CALLER-ID
STOP
5 Press
to return to the date and time display.
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Optional Reception Settings
Changing the number for remote fax activation
If desired, you can use a number other than 5 to activate fax reception from an
extension telephone. You can select any number from 0 to 9.
Display:
1 Press
once and
3 times.
twice.
OPTION SETTING
FAX REMOTE #
2 Press
3 Press
once and
once.
ENTER (0-9) (5)
The display briefly shows
your selection, then:
4 Enter the desired number (any number
from 0 to 9).
TRANSACTION
Example:
STOP
5 Press
to return to the date and time display.
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Optional Reception Settings
Reception Ratio
The fax has been set at the factory to automatically reduce the size of
received documents to fit the size of the printing paper. This ensures that data
on the edges of the document are not cut off. If desired, you can turn this
function off and have received documents printed at full size.
♦ If a document is too long to fit on the printing paper, the remainder will be
printed on a second page. In this case, the cut-off point may occur in the
middle of a line.
♦ Automatic reduction may not be possible if the received document is too
large, contains too many fine graphics or images, or is sent at high
resolution. In this case, the remainder of the document will be printed on a
second page.
Display:
1 Press
2 Press
once and
twice.
PRINT SET-UP
RECEIVE RATIO
once.
once.
1=AUTO, 2=100%
3 Press
4 Press
The display briefly shows
your selection, then:
to select AUTO, or
to
select 100%.
COPY CUT-OFF
STOP
5 Press
to return to the date and time display.
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Substitute Reception to Memory
Substitute Reception to Memory
In situations where printing is not possible, such as when your fax runs out of
paper, the print cartridge needs replacement, or the paper jams, incoming
faxes will be received to memory.
When you have received a document in memory, FAX RX IN MEMORY will
appear in the display, alternating with ADD PAPER & PRESS START KEY,
PAPER JAMMED, OUT OF INK, or PRINTER ERROR / CHECK PAPER.
START/
SPEICHER
When you add paper (and press
), or clear the jam, or replace the print
cartridge, the stored documents will automatically print out.
♦ If you received documents in memory because the fax ran out of paper, be
sure to add paper which is the same size as the paper previously used. If
not, the document print-out size may not match the size of the printing
paper.
Caution!
♦ When documents are stored in memory, do not turn the power off. This will
erase all of the contents.
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4. Making Copies
Your fax machine can also be used to make copies. Single and multiple copies
(up to 99 per original) can be made, enabling your fax to double as a
convenience office copier.
1 Load the document(s) face down.
(Maximum of 10 sheets.)
AUFLÖS./
EMPFANG
• If desired, press
to set the
resolution and/or contrast.
(The default resolution setting for
copying is FINE.)
READY TO SEND
2 Select any of the following copy settings as needed:
or until the desired setting appears in
• Enlarge/reduce: Press
the display. Settings are 100%, 125%, 135%, 200%, 70%, 88%, 94%, and
AUTO (automatic adjustment to match the size of the paper). The default
setting is 100%.
Example: Press
twice
COPY RATIO: 125%
• Number of copies per original: Press the number keys to enter a number
from 1 to 99. The default setting is 1.
Example: Press
for two copies
2
• Sorted copies: To sort the copies as shown below under “Sorted”, first set
the number of copies per original (at least “2” copies must be set), and then
PATRONE
press
.
2
[SORT]
Originals
C
Example: Two
copies each of
three originals
B
A
Not sorted (MULTI COPY)
Sorted (SORT COPY)
A
B
C
C
C
A
B
B
B
C
A
A
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Making Copies
KOPIE/
HILFE
3 When you are ready to begin copying, press
.
• Important: Remove the document as soon as it exits the machine.
Otherwise, ink from the copy may soil the document.
If MEMORY IS FULL appears...
If you place a large number of originals in the feeder, the memory may
become full before all pages can be scanned (the display will show MEMORY
IS FULL). If this happens, only the pages that were scanned will be copied
and the remaining pages will automatically feed out. Repeat the copy
procedure for the remaining pages, including the page that was being
scanned when the memory became full.
Note: It may not be possible to make a copy of an original if a high resolution
setting is used and/or the original contains so much detailed content that the
memory becomes full before scanning finishes.
Copy Cut-off
When making a copy of a document that is longer than the printing paper, use
the copy cut-off setting to select whether the remaining part of the document
will be cut off or printed on a second page. The initial setting is YES (cut off
the remainder). To change the setting, follow the steps below.
Display:
1 Press
2 Press
3 Press
once and
once and
once.
twice.
once.
PRINT SET-UP
COPY CUT-OFF
1=YES, 2=NO
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Making Copies
The display briefly shows
your selection, then:
4 Press
to set copy cut-off to YES
(the remaining part of the document
will not be printed), or to set copy
QUALITY MODE
cut-off to NO (the remaining part will
be printed on a second page).
STOP
5 Press
to return to the date and time display.
High-quality copy setting (fast/slow printing of copies)
The high-quality copy setting controls the speed at which copies are printed. If
you prefer a higher quality image at a slower printing speed, turn on this
setting. If you prefer a faster printing speed over image quality, turn off the
setting.
Note: This setting only affects the printing speed. It does not affect the
amount of ink used.
♦ The high-quality copy setting is initially turned off.
Display:
1 Press
once and
twice.
PRINT SET-UP
HQ COPY
2 Press
3 Press
once and
once.
3 times.
1=YES, 2=NO
The display briefly shows
your selection, then:
4 Press
or
to turn on high-quality copy,
to turn it off.
ALIGN CART.
STOP
5 Press
to return to the date and time display.
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5. Answering Machine Connection
Preparations
If you have connected an answering machine to your fax as described in
Connections in Chapter 1, you can receive both voice messages and fax
transmissions on the same line while you are out. To use the connection, first
change the outgoing message of your answering machine, and then set the
reception mode of your fax to A.M. when you go out.
Changing the outgoing message
The outgoing message (OGM) of your answering machine should be changed
to inform callers who want to send a fax to press their Start key. For example,
your message might go as follows:
"Hello. You've reached the ABC company. No one is available to take your call
right now. Please leave a message after the beep or press your facsimile Start
key to send a fax. Thank you for calling."
♦ It is advisable to keep the length of the message under 10 seconds. If it is
too long, you may have difficulty receiving faxes sent by automatic dialling.
♦ If your outgoing message must be longer than 10 seconds, leave a pause
of about four seconds at the beginning of the message. This will give your
fax a chance to detect fax tones sent when automatic dialling is used.
Using the Answering Machine Connection
When you go out, activate the answering machine connection as follows:
1 Set the reception mode to A.M.
AUFLÖS./
EMPFANG
TEL FAX
TEL/FAX AB
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Using the Answering Machine Connection
2 Set your answering machine to auto answer.
♦ Your answering machine must be set to answer on a maximum of two rings.
If not, you may not be able to receive faxes sent by automatic dialling.
♦ If your answering machine has a toll saver function, make sure that it will
answer by the fourth ring.
Note: If your answering machine has a remote retrieval function, make sure the
code used to activate remote retrieval is different from the code used to activate
fax reception with an extension telephone (see page 65). If they are the same,
entering the code from an outside telephone to retrieve messages will cause the
fax machine to be activated.
How answering machine mode operates
While you are out, all of your incoming calls will be answered by your
answering machine and its outgoing message will play. Voice callers can
leave a message. During this time, your fax will quietly monitor the line. If your
fax detects a fax tone or a duration of silence greater than four seconds, it will
take over the line and begin reception.
♦ If the connection is not good or there is noise on the line, the answering
machine and/or fax machine may not respond properly.
♦ The call counter on your answering machine may indicate that voice
messages were received, when only fax messages were received.
♦ To prevent the fax from taking over the line and beginning reception if you
call in from an external phone or answer on an extension phone, press any
three keys (other than the code to activate fax reception, "5", "*", and "*")
on the dial pad of the phone. This can only be performed from a phone
capable of tone dialling.
When you return and turn off
your answering machine, be
sure to change the reception
mode back to TEL/FAX ,FAX,
or TEL!
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Optional A.M. Mode Settings
Optional A.M. Mode Settings
If necessary, you can use the following settings to improve the response of the
answering machine connection to incoming calls.
Quiet Detect Time
This function causes the fax machine to take over the line and begin reception
if a certain duration of silence is detected after the answering machine
answers.
Time selections for the period of silence are 1 to 10 seconds. Quiet Detect
Time has been set to 4 seconds at the factory. This gives the best
performance with most answering machines; however, you may need to
adjust this setting depending on the disconnect time of your answering
machine.
Some answering machines may have unusually fast disconnect times (equal
to or very slightly less than 4 seconds), which means that the answering
machine may disconnect the line before fax reception can begin. In this case,
try a Quiet Detect Time setting of about 3 seconds.
If the fax machine is interrupting callers before they can leave a message, try
a longer Quiet Detect Time setting. If your outgoing message includes a
period of silence, make sure that the setting is longer than that period of
silence, or re-record your outgoing message to shorten the silence.
Note: Quiet Detect Time can be turned off by entering "00" for the time. Note,
however, that the fax machine will not be able to receive faxes sent manually by
Normal dialling.
To change the setting, follow the steps below.
Display:
1 Press
2 Press
once and
once and
3 times.
5 times.
OPTION SETTING
QUIET TIME
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Optional A.M. Mode Settings
ENTER (00-10) 04
3 Press
once.
The display briefly shows
your selection, then:
4 Enter a number from 01 to 10, or enter
00 to turn off the function.
QUIET START
Example: 3 seconds
STOP
5 Press
to return to the date and time display.
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Optional A.M. Mode Settings
Quiet Detect Start Time
This setting can be used to delay the start of the Quiet Detect Time function.
For example, if you want to insert a pause at the beginning of your answering
machine’s outgoing message to ensure clear detection of fax signals, you can
use this setting to delay the start of silence detection so that the pause will not
cause the fax to take over the line.
Quiet Detect Start Timing has been turned off (set to “00” seconds) at the
factory. If you want to use this function, turn it on by entering a 2-digit number
equal to the desired number of seconds of the delay. As general guide, the
delay time should be slightly longer than the pause before the outgoing
message.
Display:
1 Press
once and
3 times.
6 times.
OPTION SETTING
QUIET START
2 Press
3 Press
once and
once.
ENTER (00-15) 00
4 Enter a 2-digit number (from 01 to 15)
The display briefly shows
your selection, then:
for the number of seconds of the delay,
or enter 00 to turn off the function.
ON A.M.FAILURE
Example: 3 seconds
STOP
5 Press
to return to the date and time display.
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Optional A.M. Mode Settings
On A.M.Failure
When this function is turned on, your fax will answer the call after 5 rings if the
answering machine for some reason fails to answer before that time. This
ensures that you will receive fax messages even if the answering machine’s
tape fills up or the answering machine is not turned on.
This function has been turned off at the factory. If you want to turn it on, follow
the steps below:
Note:
When this function is turned on, make sure that the answering machine is set to
answer on 4 rings or less. If it isn’t, the fax will always answer first, preventing
callers from leaving voice messages.
Display:
1 Press
2 Press
once and
3 times.
7 times.
OPTION SETTING
ON A.M.FAILURE
once and
once.
3 Press
4 Press
1=YES,2=NO
The display briefly shows
your selection, then:
to turn on the function, or
to turn it off.
LANGUAGE
STOP
5 Press
to return to the date and time display.
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6. Special Functions
Caller ID (Requires Subscription to Service)
If you subscribe to a caller identification service from your telephone
company, you can have the fax machine display the name and number of the
caller when you receive a call.
Important:
To use this function, you must subscribe to a caller identification service from
your telephone company. Note that your fax may not be compatible with some
caller identification services.
Display:
1 Press
2 Press
once and
3 times.
5 times.
OPTION SETTING
CALLER-ID
once and
once.
1=YES, 2=NO
ECM MODE
3 Press
4 Press
(YES) to turn on Caller ID.
(To turn off Caller ID, press
.)
STOP
5 Press
to return to the date and
time display.
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Caller ID (Requires Subscription to Service)
How Caller ID operates
When you receive a call, the name and phone number of the caller will appear
in the display, beginning just before the second ring. The information will
continue to be displayed until the line is disconnected.
Display example
JOHN DOE
5258693
Caller’s name
Caller’s number
Note: Some caller ID services may not provide the name of the caller. In this
case, only the phone number will appear.
Display messages
One of the following messages will appear while the fax rings if caller
information is not available.
NO SERVICE
No caller information was received from your telephone
company. Make sure that the telephone company has
activated your service.
CALLER-ID ERROR Noise on the telephone line prevented reception of
caller information.
OUT OF AREA
The call was made from an area which does not have a
caller identification service, or the caller’s service is not
compatible with that of your local phone company.
PRIVATE CALL
Caller information was not provided by the telephone
company at the caller’s request.
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Caller ID (Requires Subscription to Service)
Viewing the Caller ID list
If you subscribe to a Caller ID service and have turned on the Caller ID
function, your fax machine will keep information on the most recent 30 calls
and faxes you have received. You can view this information, which consists of
the name and number of each caller, in the Caller ID List.
♦ After you have received 30 calls, each new call will delete the oldest call.
♦ All calls will be erased if you unplug the fax or a power failure occurs.
Follow the steps below to view the Caller ID List in the display. If desired, you
can immediately dial a number when it appears.
<REVIEW CALLS>
1 Press
2 Press
twice.
or
to scroll through the list.
3 If you wish to dial one of the numbers in the list, scroll through the list
until the number appears in the display.
• Fax: If you wish to send a fax, load the
START/
SPEICHER
document and then press
.
Fax:
START/
SPEICHER
Dialling and transmission begin.
• Voice call: If you wish to make a voice
call, pick up the handset (or press
).
Voice
call:
Dialling begins automatically. (If you
pressed
, pick up the handset when
the other party answers.)
STOP
4 Press
when you have finished viewing the list.
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Caller ID (Requires Subscription to Service)
To delete calls from the Caller ID list
If you want to delete a single call from the caller list, press
while the call
appears in the display. If you want to delete all calls from the list, hold
down for at least 3 seconds while you are viewing any number in the list.
Priority Call
If you have turned on Caller ID, you can set the machine to make a special
ringing sound when you receive a call from a designated phone number. This
lets you know immediately who is calling without having to look at the display.
To use this function, enter the desired phone number by following the steps
below (only one phone number can be entered).
1 Press
2 Press
once and
once and
once.
twice.
once.
Display:
ENTRY MODE
PRIORITY #
1=SET, 2=CLEAR
3 Press
4 Press
to store a number.
(To clear a previously stored number, press
and go to Step 6.)
5 Enter the number by pressing the number keys (max. 20 digits).
START/
SPEICHER
OWN NUMBER SET
6 Press
7 Press
to store (or clear) the number.
STOP
to return to the date and time display.
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Caller ID (Requires Subscription to Service)
Blocking voice calls
If you have turned on Caller ID, you can use the Anti Junk Fax function
described in Blocking Reception of Unwanted Faxes in this chapter to block
voice calls as well as faxes from your specified Anti Junk Number.
In this case, when a voice call or a fax transmission comes in from the number
you have specified as a "Junk Number", your fax will break the connection as
soon as it receives the calling phone number from the caller ID service (before
the second ring).
To use this function, enter the number that you wish to block as explained in
Blocking Reception of Unwanted Faxes (see page 82). Only one number can
be blocked.
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Blocking Reception of Unwanted Faxes
Blocking Reception of Unwanted Faxes
The Anti Junk Fax function allows you to block reception of faxes from a party
that you specify. This saves paper by not printing out unwanted "junk" faxes.
To use this function, follow the steps below to enter the fax number from which
you do not wish to receive faxes. One fax number can be entered.
Display:
1 Press
2 Press
once and
twice.
ENTRY MODE
ANTI JUNK #
once and
once.
twice.
1=SET, 2=CLEAR
3 Press
4 Press
to store an Anti Junk number, or
to clear a previously
stored number (if you are clearing a number, go to Step 6).
5 Enter the fax number by pressing the number keys (max. 20 digits).
START/
SPEICHER
STOP
6 Press
and then press
to return to the date and time display.
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Polling (Requesting a Fax Transmission)
Polling (Requesting a Fax Transmission)
Polling allows you to call another fax machine and have it send a document
(previously loaded in its feeder) to your machine without assistance from the
operator of the other machine.
Hint: Polling is useful when you want the receiving fax machine, not the
transmitting fax machine, to bear the cost of the call.
♦ To use the polling function, the other machine must be capable of being
polled.
♦ Before polling, make sure the other machine is set up to receive your
polling request.
♦ Your machine is not capable of being polled.
1 Dial the fax machine that you wish to poll using one of the following
methods:
• Enter the full number using the numeric keys.
• Pick up the handset (or press
) and dial the full number. Wait for the fax
answerback tone.
• Press
or
until the name (or number) of the other party appears in
the display.
ABRUF
2 Press
.
• If you used the handset, replace it when POLLING appears in the display.
Reception will begin.
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PBX operations
PBX operations
If your fax is connected to a PBX, you can use it to perform the following
operations:
Making enquiry calls: During a call, you can put the other party on hold,
make a further call to a third party, and then go back to your original caller.
Transferring calls: You can transfer a call to another number on the same
PBX without operator assistance.
Making enquiry calls
R
1 During the telephone conversation, press
party on hold.
. This puts the other
2 When you hear the dial tone, dial the number of the third party for the
enquiry call.
3 When you have finished the enquiry call, you will be automatically
returned to the original caller as soon as the third party hangs up.
Transferring calls
R
1 During the telephone conversation, press
on hold.
. This puts the other party
2 When you hear the dial tone, dial the number to which you want to
transfer the call. When the other party answers, hang up, and the call
will be transferred.
R
• If the other party does not answer, press
again to return to the original
caller.
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7. Printing Lists
You can print lists showing settings and information entered in the fax
machine, and a report showing recent fax transactions. The lists and report
are described below. To print a list, follow these steps.
Display:
1 Press
once and
once.
LISTING MODE
TEL # LIST
2 Press
3 Press
once.
or
until the desired list appears in the display.
PRESS START KEY
4 Press
5 Press
once.
START/
SPEICHER
to print the list.
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Printing Lists
Telephone Number List
This list shows the fax and phone numbers that have been stored for
automatic dialling.
Setup List
This list shows your current selections for the FUNCTION key settings. The
list also shows your name and fax/telephone number as entered in the
machine, and a sample of the header printed at the top of every page you
transmit (HEADER PRINT).
Caller-ID List
This list shows information on your 30 most recently received calls and faxes.
(This list is only available if you are using the Caller ID function.)
Help List
KOPIE/
HILFE
This list provides a brief guide to the operation of the machine. Press
whilst no document is loaded in the feeder to print this list.
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Printing Lists
Transaction Report
This report is printed out automatically after an operation is completed to
allow you to check the result. Your fax machine is set at the factory to print out
the report only when an error occurs.
♦ The Transaction report cannot be printed on demand.
Headings in the Transaction Report
SENDER/
RECEIVER
The name or fax number of the other machine involved in the
transaction. If that machine does not have an ID function, the
communication mode will appear (for example, "G3").
START
The time at which transmission/reception started.
Total time taken for transmission/reception.
Number of pages transmitted/received.
TX/RX TIME
PAGES
NOTE
(One of the following notes will appear under NOTE in the
report to indicate whether the transaction was successful,
and if not, the reason for the failure.)
OK - Transmission/reception was successful.
P.FAIL - A power failure prevented the transaction.
JAM - The printing paper or document jammed, preventing
the transaction.
BUSY - The fax was not sent because the line was busy.
COM.E-X - (Where “X” is a number.) A telephone line error
prevented the transaction. See Line error on page 97.
CANCEL - The transaction was cancelled because the
STOP key was pressed, no document was in the feeder, or
the other machine requested transmission using a function
which your fax machine does not have. If you were
attempting to fax, make sure a document is in the feeder. If
you were receiving, contact the faxing party to see how they
are trying to send to you.
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Printing Lists
Transaction Report print condition
You can change the condition under which a Transaction Report is printed out.
Follow the steps below.
Display:
1 Press
once and
3 times.
3 times.
OPTION SETTING
TRANSACTION
2 Press
3 Press
once and
once.
1:ALWAYS PRINT
(Selections appear alternately)
4 Press a number from
ALWAYS PRINT
to
to select the condition for printing.
A report will be printed after each
transmission, reception, or error.
ERROR/MEMORY
SEND ONLY
A report will be printed after an error or a
memory operation.
A report will be printed after each
transmission.
ERROR ONLY
NEVER PRINT
A report will be printed only when an error
occurs.
A report will never be printed.
The display briefly shows
your selection, then:
PSEUDO RING
STOP
5 Press
to return to the date and time display.
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8. Maintenance
Cleaning the Machine
Cleaning the scanning glass and rollers
Clean the scanning glass and rollers frequently to ensure the quality of
transmitted images and copies.
1 Open the operation panel.
2 Push the green lever at the side of the white roller slightly to the right,
and then pull it forward and down.
3 Pull the left side of the white roller up
2
and then pull the roller to the left and
out of the machine.
1
• Place the roller in a stable position
where it will not accidentally fall to the
ground.
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Maintenance
4 Wipe the scanning glass (exposed by
removing the white roller) and rollers
with a clean cloth.
• Make sure that all dirt and stains (such
as correcting fluid) are removed. Dirt
and stains will cause vertical lines on
transmitted images and copies.
If the scanning glass is difficult to clean
If you find it difficult to remove dirt from the scanning glass, you can try moistening
the swab with isopropyl alcohol or denatured alcohol. Take care that no alcohol
gets on the rollers.
5 Replace the white roller, inserting the right end first.
• When re-inserting the roller do not use excessive force to locate the right
hand end. This may result in damage to the machine.
1
2
6 Push the green lever up and back. Make sure that the small knob on the
lever goes into the hole on the side of the compartment.
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Maintenance
7 Close the operation panel, pressing
down firmly to make sure it clicks into
place.
Cleaning the paper feed roller
A dirty paper feed roller will prevent the paper from feeding correctly. To clean
the roller, first remove the paper tray. The roller will be visible in the opening in
the rear of the machine. Hold the roller by pressing down on the white part
with your finger and wipe the black part with a clean, dry cloth. Rotate the
roller as needed to wipe the entire surface of the black part.
♦ If you find it difficult to remove dirt from the roller, moisten the cloth with
water and then wring it out thoroughly before wiping. Do not use alcohol,
benzene, thinner, or other solvents.
Wipe here
Cleaning the housing
Wipe the external parts and surface of the machine with a dry cloth.
Caution!
Do not use benzene or thinner. These solvents may damage or discolor the
machine.
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Maintenance
Improving Print Quality
Aligning the print cartridge
If print quality is not satisfactory, first try aligning the print cartridge.
Note: Make sure that paper is loaded before beginning this procedure.
Display:
1 Press
2 Press
once and
twice.
twice.
PRINT SET-UP
ALIGN CART.
once and
once.
1=PRINT,2=SET
3 Press
4 Press
to print an alignment page. (To enter an alignment value
.)
without printing an alignment page, press
5 In the alignment page that the machine prints, locate the line that comes
closest to forming a completely straight line.
In this example, “15”
comes closest to
forming a straight line.
After printing the alignment
page the display shows:
ENTER (0-30) 15
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Maintenance
6 Press the number keys to enter the number of the straightest line.
Example:
STOP
• If you make a mistake, press
and then repeat the entry.
START/
CLEAN NOZZLES
SPEICHER
7 Press
.
STOP
8 Press
to return to the date and time display.
Cleaning the print cartridge nozzles
If print quality is still not satisfactory after aligning the print cartridge, follow
these steps to clean the print cartridge nozzles.
Display:
1 Press
once and
twice.
once.
PRINT SET-UP
CLEAN NOZZLES
2 Press
3 Press
once and
once.
PRESS START KEY
START/
SPEICHER
4 Press
.
• The machine prints a test pattern similar to the one shown in the following
step.
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Maintenance
5 Compare the diagonal line above the printed bars to the diagonal line
below the printed bars.
• Look for a break in the diagonal line above the bars. A break indicates
clogged nozzles.
Breaks in the
diagonal line at
the top of the
page indicate
clogged nozzles.
Unbroken lines at the bottom of the page
indicate the nozzles were cleaned.
6 If the bottom diagonal line still has breaks, repeat Steps 1 through 4 to
run the nozzle test again. Run the test a third time if necessary.
• If the print quality is satisfactory after running the nozzle test three times,
the nozzles are clean.
• If the print quality is still not satisfactory after running the test a third time,
continue with Step 7.
PATRONE
7 Press
, open the operation panel, open the print compartment
cover, and remove and then reinstall the print cartridge (see the
procedure beginning on page 17).
8 Repeat the nozzle test. If the lines are still broken, wipe the nozzles as
explained in the following section.
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Maintenance
Wiping the print nozzles and contacts
If you have cleaned the print nozzles as explained in the previous section at
least three times and print quality is still not satisfactory, try wiping the print
nozzles and contacts.
1 Press PATRONE , open the operation panel, open the print compartment
cover, and remove the print cartridge (see the procedure beginning on
page 17).
• CAUTION! DO NOT touch the gold contact area of the cartridge or the
contact area of the cartridge carriage with your fingers.
2 Dampen a clean cloth with water, and
gently wipe the nozzles and the gold-
coloured area around the nozzles.
Wipe in one direction only.
• To dissolve dried ink, hold the damp
cloth against the nozzles for about
three seconds. Gently blot and wipe
dry.
• When finished, allow the gold-coloured
area to dry.
3 Dampen another section of clean cloth
with water, and gently wipe the
contacts and the gold-coloured area
around the contacts.
• To dissolve dried ink, hold the damp
cloth against the contacts for about
three seconds. Gently blot and wipe
dry.
• When finished, allow the gold-coloured
area to dry.
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Maintenance
4 Reinstall the print cartridge and repeat the nozzle test as explained in
the previous section.
Cleaning the cartridge holder
A dirty print cartridge holder may cause smudges on your printed pages. To
clean the print cartridge holder, press PATRONE , open the operation panel, open
the print compartment cover, and remove the print cartridge (see the
procedure beginning on page 17). Wipe ➊ on the holder with a damp cloth.
1
About the lithium battery:
The fax machine uses a lithium battery to retain settings and information
programmed in the machine when the power is turned off. Battery power is
consumed primarily when the power is off. With the power kept continuously off,
the life of the battery is about 5 years. If the battery dies, have your dealer or
retailer replace it. Do not try to replace it yourself.
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9. Troubleshooting
Problems and Solutions
Line error
Problem
Solution
LINE ERROR appears in
the display.
A line error occurs when your fax machine cannot
communicate correctly with the other fax machine.
The error is usually due to a problem on the phone
line.
Try the transaction again. If the error persists, check
the following:
• Check the connection. The cord from the TEL.
LINE socket to the wall socket should be no longer
than two meters.
• Make sure there are no modem devices sharing the
same telephone line.
• Check with the other party to make sure their fax
machine is functioning properly.
• Have your telephone line checked for line noise.
• Try connecting the fax machine to a different
telephone line.
• If the problem still occurs, your fax machine may
need service.
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Problems and Solutions
Dialling and transmission problems
Problem
Solution
No dial tone when you
pick up the handset or
press the SPEAKER key.
• Make sure the handset cord is connected to the
correct socket. See Connecting the handset on page
12.
• Make sure that the telephone line is properly
connected to both the TEL. LINE socket and the wall
socket (see page 23).
• Make sure that the telephone line is good.
Dialling is not possible.
• Make sure the power cord is properly plugged into a
power outlet.
• Make sure that the telephone line is properly
connected to both the TEL. LINE socket and the wall
socket (see page 23).
The power is on, but no
transmission takes place.
• Make sure that the receiving machine has paper.
• Make sure that the telephone line cord is plugged into
the TEL. LINE socket, and not the TEL. SET socket.
• If the receiving machine is in manual mode with no
attendant, reception will not be possible.
• Check the display for error messages.
• Pick up the handset and check for a dial tone. Dial the
receiving machine manually and make sure that it is
responding (you should hear a fax tone).
Nothing is printed at the
receiving end.
• Make sure that the document for transmission is
placed face down in the feeder.
A distorted image is
received at the other end.
• Noise on the telephone line may cause distortion. Try
sending the document again.
• Make a copy of the document on your fax machine. If
the copy is also distorted, your fax machine may need
service.
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Problems and Solutions
Reception and copying problems
Problem
Solution
The power is on, but no
reception takes place.
• Make sure that the telephone line cord is plugged into
the TEL. LINE socket, and not the TEL. SET socket.
The printing paper comes • Make sure that the document is loaded properly in the
out blank when you try to
receive a document.
feeder of the transmitting machine. Make a copy or
print a report to confirm the printing ability of your
machine.
Print quality is poor.
• The print cartridge may need alignment or cleaning.
See page 92.
The received document is • Ask the other party to send higher contrast
faint.
documents.
• The print cartridge may need replacement. Make a
copy or print a report to check your machine’s printing
ability.
Received images are
distorted.
• Noise on the telephone line may cause distortion.
Have the other party try sending the document again.
• Make a copy or print a report on your fax machine. If
the copy or report is also distorted, your fax machine
may need service.
The quality of copies is
poor and/or dark vertical
lines appear.
• Any dirt or material on the scanning glass will cause
spots to appear on copies and transmitted faxes.
Clean the scanning glass as explained on page 89.
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Problems and Solutions
Answering machine connection
Problem
Solution
The answering machine
connection does not
operate properly.
• Make sure your fax machine's reception mode is set
to A.M.
• Make sure your fax machine's TEL. LINE socket is
connected to the wall socket. Make sure your fax
machine's TEL. SET socket is connected to your
answering machine's telephone line socket (not the
answering machine's extension phone socket).
• Make sure your answering machine's outgoing
message is under 10 seconds.
• Make sure that the Quiet Detect Time setting is set to
three or four seconds (see page 73).
General problems
Problem
Solution
A loud howling sound
occurs when the speaker
is used.
• Feedback (a loud howling sound) may occur if you
replace the handset while the speaker is on. To avoid
feedback, turn off the speaker (press
replace the handset.
) before you
Nothing appears in the
display.
• Make sure the power cord is properly plugged into a
power outlet.
• Connect another electrical appliance to the outlet to
see if it has power.
The machine does not
respond when you press
any of its keys.
• If a beep sound is not made when you press the keys,
unplug the power cord and then plug it in again
several seconds later.
Automatic document
feeding does not work for
transmission or copying.
• Check the size and weight of the document (see
Transmittable Documents on page 37).
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Messages and Signals
Messages and Signals
Display messages
Note: If you have turned on the Caller ID function, see page 78 for display
messages related to Caller ID.
ADD PAPER & /
PRESS START KEY
(alternating messages)
Check the printing paper. If the tray is empty, add
START/
SPEICHER
paper and then press
. If there is paper in the
tray, make sure it is inserted correctly (take out the
stack, align the edges evenly, and then reinsert it in
START/
SPEICHER
the tray) and then press
.
A.M. OFF HOOK
When the fax is in A.M. reception mode, this
message appears when the handset of an answering
machine (or extension phone) connected to the fax
has been lifted.
CHANGE CARTRIDGE
CHECK CARTRIDGE
DOCUMENT JAMMED
This message appears after you install or replace the
print cartridge (see page 19).
The print cartridge is missing and must be installed,
or is not installed correctly.
The original document is jammed. See the following
section, Clearing Paper Jams. Document jams will
occur if you load more than 10 pages at once or load
documents that are too thick (see page 37). The
document may also jam if the receiving machine
doesn’t respond properly when you attempt to send a
fax.
101
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Messages and Signals
FAX RX IN MEMORY
A fax has been received in memory because the print
cartridge needs replacement, you have run out of
printing paper, or the paper is jammed. The fax will
print out automatically when the problem is fixed.
FUNCTION MODE
INK NEAR EMPTY
has been pressed.
The cartridge is nearly empty (approximately one
eighth of the ink remains).
LINE ERROR
Transmission or reception was not successful. Press
STOP
to clear the message and then try again. If the
error persists, see Line error on page 97.
LOW INK
The cartridge is low on ink (approximately one
quarter of the ink remains).
MEMORY IS FULL
If faxes have been received to memory because
printing is not possible (an additional message will
indicate the problem), resolve the problem so that
printing can continue (see Substitute Reception to
Memory on page 67).
If you are attempting to transmit from memory, see If
the memory becomes full on page 56.
If you are copying, see If MEMORY IS FULL appears
on page 69.
MEMORY PRINTING
NO # STORED
OFF HOOK
The fax is preparing to or printing out a document
from memory.
This appears if you attempt to search for an auto-dial
number when none have been stored.
This appears if you forgot to replace the handset after
using it to dial and send a fax. Replace the handset or
STOP
press
to clear the message.
ON HOOK DIAL
has been pressed and the fax machine is waiting
for you to dial.
102
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Messages and Signals
OUT OF INK
The cartridge is out of ink and must be replaced.
Faxes will be received to memory.
PAPER JAMMED
PRINTER ERROR
The printing paper is jammed. See page 105.
A printer error has occurred. Open the printer
compartment cover, make sure the print cartridge is
installed correctly, and then close the cover. Press
STOP
to clear the message.
PRINTER ERROR/
CHECK PAPER
A paper jam may have occurred. Follow the
procedure on page 105 to clear the jam.
READY TO SEND
RECALLING
A document has been loaded and the fax machine is
waiting for you to begin faxing or copying.
This appears if you attempt to send a fax by
automatic dialling and the line is busy or the receiving
fax machine does not answer. Your fax machine will
automatically reattempt the call. (See Automatic
redialling on page 51.)
TOTAL PAGE(S) 01
Number of pages transmitted, received, or copied.
Audible signals
Continuous tone
3 seconds
Indicates the end of transmission,
reception, or copying.
Intermittent tone
(3 beeps)
5 seconds
(1 second on, 1
second off)
Indicates incomplete transmission,
reception, or copying.
Rapid intermittent
tone
35 seconds
(0.7 seconds on,
0.3 seconds off)
Indicates that the handset is off hook.
103
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Clearing Paper Jams
Clearing Paper Jams
Clearing a jammed document
If the original document doesn’t feed properly during transmission or copying,
START/
SPEICHER
or DOCUMENT JAMMED appears in the display, first try pressing
the document doesn't feed out, remove it as explained below.
Important:
. If
Do not try to remove a jammed document without releasing it as explained
below. This may damage the feeder mechanism.
1 Open the operation panel.
2 Gently remove the document.
• Be careful not to tear the document.
3 Close the operation panel, pressing
down firmly to make sure it clicks into
place.
104
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Clearing Paper Jams
Clearing jammed printing paper
Gently pull the jammed paper out of the machine, taking care not to tear it.
STOP
After removing the jammed paper, press
(PAPER JAMMED) from the display.
to clear the error message
STOP
♦ Normal operation cannot be resumed until you press
to clear the error
message.
105
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Quick Reference Guide
TEL FAX
Sending Faxes
01-JAN 10:30
01-JAN 10:30
01-JAN 10:30
01-JAN 10:30
AUFLÖS./
EMPFANG
TEL/FAX AB
TEL FAX
TEL/FAX AB
TEL FAX
Place your document
(up to 10 pages) face
down in the document
feeder.
TEL/FAX AB
TEL FAX
TEL/FAX AB
FAX mode: The fax machine automatically
answers and receives faxes.
TEL mode: Answer all calls (even faxes)
by picking up the handset. To begin fax
Normal Dialling
START/
SPEICHER
1. Lift the handset or press
2. Dial the fax number.
.
reception, press
.
TEL/FAX mode: The fax machine
automatically answers and receives faxes.
Voice calls are signalled by a special
ringing sound.
A.M. mode: Select this mode when you
want to use an answering machine that is
connected to the fax.
3. Wait for the reception tone (if a person
answers, ask them to press their Start
key).
START/
SPEICHER
4. Press
.
Automatic Dialling
Storing Auto Dial Numbers
1. Press
or
until the desired
1. Press
once and
twice.
destination appears in the display.
START/
START/
SPEICHER
SPEICHER
2. Press
.
2. Enter the fax number and press
.
Direct Keypad Dialling
3. Enter a name by pressing number keys.
(To enter two letters in succession that
1. Dial the fax number.
require the same key, press
entering the first letter.)
after
START/
SPEICHER
2. Press
.
G =
H =
N =
U =
V =
SPACE =
A =
O =
P =
Q =
R =
S =
T =
B =
C =
D =
W =
X =
Y =
Z =
I
=
J =
K =
L =
E =
F =
Receiving Faxes
M =
START/
STOP
SPEICHER
AUFLÖS./
EMPFANG
4. Press
and then
.
Press
until the arrow in the display
points to the desired reception mode.
106
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Guide de référence rapide
TEL FAX
Envoi de télécopies
01-JAN 10:30
01-JAN 10:30
01-JAN 10:30
01-JAN 10:30
AUFLÖS./
EMPFANG
TEL/FAX AB
TEL FAX
TEL/FAX AB
TEL FAX
Placez le document (pouvant compter
jusqu'à 10 pages) dans le chargeur de
documents, face imprimée vers le bas.
TEL/FAX AB
TEL FAX
TEL/FAX AB
Mode FAX : Le télécopieur répond et reçoit
automatiquement les télécopies.
Mode TEL : Vous répondez à tous les
appels (télécopies incluses), simplement
en décrochant le combiné. Pour lancer la
START/
SPEICHER
Numérotation normale
réception de télécopies, pressez
.
1. Décrochez le combiné ou pressez
2. Composez le numéro de télécopie.
.
Mode TEL/FAX : Le télécopieur répond et
reçoit automatiquement les télécopies. Les
appels vocaux sont signalés par une
sonnerie distincte.
3. Attendez la tonalité de réception (si une
personne décroche, demandez-lui
d'appuyer sur la touche Start de son
Mode AB : Sélectionnez ce mode lorsque
vous utilisez un répondeur connecté au
télécopieur.
appareil).
START/
SPEICHER
4. Appuyez sur
.
Mémorisation des numéros de
numérotation automatique
Numérotation automatique
1. Pressez
une fois et
deux fois.
1. Appuyez sur
ou
jusqu’à
2. Entrez le numéro de télécopie,
l’affichage du destinataire souhaité.
START/
SPEICHER
START/
SPEICHER
puis pressez
.
2. Appuyez sur
.
3. Saisissez un nom à l'aide des touches
du pavé numérique. Pour entrer deux
lettres à la suite qui exigent la même
Numérotation rapide au clavier
1. Composez le numéro de télécopie.
touche, appuyez sur
après avoir
START/
SPEICHER
2. Appuyez sur
.
entré la première lettre.
G =
N =
O =
P =
Q =
R =
S =
T =
U =
V =
W =
ESPACE =
A =
H =
B =
C =
D =
I
=
X =
Y =
Z =
J =
K =
L =
Réception de télécopies
E =
F =
M =
AUFLÖS./
EMPFANG
START/
STOP
4. Appuyez sur SPEICHER, puis sur
.
Appuyez sur
jusqu’à ce que la flèche
pointe vers le mode de réception voulu.
107
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Index
A
E
A.M. reception mode, 29, 71
Answering machine connection
Activating, 71
ECM (Error Correction Mode), 52
End beep off, 35
Error beep off, 35
Connecting, 71
Extension telephone
Using, 62
On A.M. Failure, 76
Quiet Detect Start Time, 75
Quiet Detect Time, 73
Troubleshooting, 100
Anti Junk Fax, 82
Audible signals, 103
Auto-dial numbers
Storing, 44
F
FAX reception mode, 29, 59
Fax Signal Receive, 64
Fine resolution priority, 42
Flash Select setting, 31
Using, 48
H
Halftone setting, 40
Handset, 12
High quality copy setting, 70
High quality fax print setting, 22
Hold, 63
B
Batch page numbering, 53
Broadcasting, 54
C
Housing, cleaning, 91
Caller ID, 77-81
Caller ID List, 86
Contrast, 40
J
Jams, clearing, 104
Copies, 68
Copy cut-off setting, 69
K
Key tone off, 36
D
Date, setting, 27-28
Dialing
L
Language used in display, 32
Letters, entering, 26, 46
Line error, 97
Automatic, 48
Direct Keypad, 49
Normal, 43
Loading paper, 14
Loading the document, 38
Direct Keypad Dialing, 49
Display messages, 78, 101
Document feeder, 38
Document guides, 38
Document restrictions, 38
Document sizes, 37
Document, maximum scanning size, 37
M
Memory transmission, 55
Memory, substitute reception to, 67
108
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Index
A.M. mode, 29, 71
FAX mode, 29, 59
TEL mode, 29, 60
N
Normal Dialing, 43
Number of rings in FAX reception mode,
59
TEL/FAX mode, 29, 57
Reception Ratio setting, 66
Redialing, 51
Removing original document, 39
Resolution, 40
P
Page numbering, batch, 53
Paper feed roller, cleaning, 91
Paper jams, clearing, 104
Paper trays, 13
Ringer volume, 34
S
Paper, loading, 14
Polling, 83
Power cord, 15
Scanning glass, cleaning, 89
Sender’s name and number, entering,
25-26
Setup List, 86
Speaker volume, 33
Print cartridge
Aligning, 92-93
Cleaning nozzles, 93
Installing, 16-21
T
Wiping nozzles, 95
Print cartridge holder, wiping, 96
Priority Call, 80
TEL reception mode, 29, 60
TEL. LINE socket, 23
TEL/FAX reception mode, 29, 57
Tel/Fax Remote Number, 65
Telephone line cord, 23
Telephone Number List, 86
Time, setting, 27-28
Pseudo Ring Duration, 58
Q
Quality mode, 21
Transaction Report, 87
R
Setting print condition, 88
Reception mode
109
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SHARP ELECTRONICS (EUROPE) GMBH
Sonninstrasse 3, 20097 Hamburg, Germany
Phone: (040) 2376-0
Zweigniederlassung Österreich
Handelskai 342, 1020 Wien, Austria
Phone: (0222) 72 719-0
SHARP ELECTRONICS (SCHWEIZ) AG
Langenwiesenstrasse 7, 8108 Dällikon, Switzerland
Phone: (01) 846-6111
SHARP CORPORATION
GEDRUCKT IN THAILAND
(TINSG4441XHTZ)
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