Ricoh All in One Printer MP 1100 User Guide

p.11 “Sending Scan Files by E-mail”

p.37 “Sending Scan Files to Folders”

p.81 “Delivering Scan Files”

p.99 “Scanning Originals with the Network TWAIN Scanner”

p.61 “Storing Files Using the Scanner Function”

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Display Panel

This section explains the simplified display and three confirmation screens:

Check Modes, Preview, and Transmission File Status.

You can find explanations about the E-mail screen, Scan to Folder screen, List of

Stored Files screen, or Network Delivery Scanner screen in this manual. For de-

tails, see "E-mail Screen", "Scan to Folder Screen", "List of Stored Files", and "Net-

work Delivery Scanner Screen".

ed. If this is the case, scan the original again.

p.13 “E-mail Screen”

p.41 “Scan to Folder Screen”

p.68 “List of Stored Files”

p.84 “Network Delivery Scanner Screen”

Simplified Display

This section explains how to switch to the simplified display.

When you press {Simplified Display}, the screen changes from the initial display

to the simplified display.

Letters and keys are displayed at a larger size, making operations easier.

APG011S

❖ Example of Simplified Display

AMR001S

This does not apply to the initial scanner

screen.

1. [Key Colour]

Press to change the key colour and in-

crease the brightness of the display panel.

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Note

❒ To return to the initial screen, press {Simplified Display} again.

❒ Certain keys do not appear on the simplified display.

Confirmation Displays

This section explains three confirmation displays: Check Modes, Preview and

Transmission File Status.

Check Modes

This section explains items that are displayed and how to display the Check

Modes screen.

Use the Check Modes screen to check scanning and transmission settings.

Pressing [Check Modes] switches the screen from the initial scanner screen to the

Check Modes screen.

❖ Check Modes

AMR002S

1. Original

Displays Scan Settings, Original Feed

Type, and other scanning settings.

3. Sender and Destination

Displays the sender and transmission or

delivery destinations.

2. Transmission function icon

Displays the icon of the transmission

function in use.

4. Send

Displays transmission settings such as

Sender and Subject.

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Preview

This section explains items that are displayed and how to display the Preview

screen.

Use the Preview screen to check that of originals have been scanned correctly.

You can display the Preview screen when sending files by e-mail or Scan to Fold-

er, delivering files, or simultaneously sending and delivering files.

To display the Preview screen, press [Preview], and then start scanning while

[Preview] is still selected.

❖ Preview

AMR003S

1. [Zoom Out] and [Zoom In]

5. Display File

Press to reduce or enlarge the displayed

preview.

Displays a file's name and size.

6. Display Page

Displays the number of the currently dis-

played page, total number of pages, page

size, and colour mode.

2. [←][→][↑][↓]

Press to shift the displayed area.

3. [Cancel TX]

Press to close a preview and interrupt a

transmission.

7. [Switch]

Press to change the page of the selected

file that is displayed.

4. [Continue TX]

Press to close a preview and continue a

transmission.

8. Display Position

Displays the position of an image when

enlarged.

Note

❒ Preview is not available if a file is stored using [Store Only].

❒ Preview is not available when sending a stored file.

❒ You can view a stored file using the Preview screen displayed from the list of

stored files. For details about viewing a stored file, see "Checking a Stored File

Selected from the List".

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❒ Preview is not available if you select High Compression PDF as the file type.

❒ Preview might not be displayed if scanning failed or the image file is corrupt-

Reference

p.71 “Checking a Stored File Selected from the List”

Transmission File Status

This section explains items that are displayed and how to display the Transmis-

sion File Status screen.

Use the Transmission File Status screen to check e-mail transmission, Scan to

Folder, and delivery results.

Press [Scanned Files Status] to display the Transmission File Status screen.

Up to 9 transmission or delivery results are displayed at the same time. Press [U]

or [T] to switch between results.

❖ Transmission File Status

AMR004S

1. Date/Time

5. File Name

Displays the time and date transmission

was specified by this machine or the time

and date when Completed, Error, or Can-

celled was confirmed.

Displays the stored file name of files that

are simultaneously sent and stored, or of

stored files that are sent.

6. Status

2. Transmission function icon

Displays the icon of the transmission func-

tion used.

Displays one of the following transmis-

sion statuses: Completed, Sending...,

Waiting..., Error, or Cancelled.

3. Destination

Displays the transmission destination.

7. [Stop TX]

To cancel transmission, select a file whose

status is [Waiting...], and then press [Stop TX].

If you have selected multiple destina-

tions, the first selected destination is dis-

played.

8. [Print List]

Press to print transmission results.

4. Sender

Displays the sender name.

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Note

❒ You cannot check scanner function transmission results by pressing [Job List]

at the bottom of the screen. To check transmission results, press [Scanned Files

Status], and then display the Transmission File Status screen.

❒ Depending on security settings, some transmission results might not be dis-

played.

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Scanner Features

This section explains Scanner Features settings.

To display the Scanner Features screen, press {User Tools}. For detailed setting

method, see General Settings Guide.

❖ General Settings

Items

Description

Switch Title

Sets index to use when the list of destinations of this

machine is displayed.

Update Delivery Server Destina-

tion List

Allows you to update the delivery server's destination

list by pressing [Update Delivery Server Destination List].

To use this function, under [System Settings], set [Deliv-

ery Option] to [On].

Search Destination

Specify the default search destination list from the ma-

chine's address book or the LDAP server. To search

through an LDAP server, under [System Settings], regis-

ter the LDAP server, and then set [LDAP Search] to [On].

TWAIN Standby Time

Select the machine's response if a client computer tries

to use the TWAIN scanner while scanning is in

progress.

Destination List Display Priority 1 Select the default destination list from the machine's

destination list or from the Destination List managed

by the delivery server.

Destination List Display Priority 2 Select whether to prioritize the e-mail destination list

or the folder destination list.

Print & Delete Scanner Journal

Specify the machine's response of the maximum

number of scanner journals is exceeded.

Print Scanner Journal

Allows you to print the scanner journal. The scanner

journal is then deleted.

Delete Scanner Journal

Allows you to delete the scanner journal without

printing it.

❖ Scan Settings

Items

Description

A.C.S. Sensitivity Level

Allows you to set the sensitivity level for judging col-

our/black and white for scanning originals when

[Scan Type] is set to [Auto Colour Select].

Wait Time for Next Orig.: Exposure Set which operation the machine performs while wait-

Glass

ing for additional originals after scanning from the ex-

posure glass.

Wait Time for Next Original(s):

SADF

Sets the operation of this machine on the queue for ad-

ditional originals after scanning the originals with Au-

tomatic Document Feeder (ADF).

Background Density of ADS (Full Corrects scanning density to improve resolution of pa-

Colour)

per types such as non-white paper like newspaper or

transparent originals.

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❖ Send Settings

Items

Description

Compression (Black & White)

Specify a compression method for files scanned in

black and white.

Compression (Gray Scale / Full

Colour)

specify a compression method for files scanned in

gray scale or full colour.

High Compression PDF Level

Specify the data compression method for High Com-

pression PDF files.

Max. E-mail Size

Select whether or not to limit the size of e-mail that has

attachments.

Divide & Send E-mail

Select whether or not to divide files that exceed the

size specified in [Max. E-mail Size] and send them as

multiple e-mails.

E-mail Information Language

Select the language in which document information

such as the title, date, and administrator's name is

sent.

No. of Digits for Single Page Files

Stored File E-mail Method

Set the number of digits in serial numbers used for sin-

gle-page file names.

Sets the default for whether to attach a file or send

URL Link when sending stored files by e-mail.

❖ Initial Settings

Items

Description

Menu Protect

Set the default access level for functions whose set-

tings can be changed by users other than the adminis-

trator.

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1. Sending Scan Files by E-mail

You can attach scan files to e-mails and send them via connections such as LAN

and the Internet.

Before Sending Scan Files by E-mail

This section explains the necessary preparations and the procedure for sending

scan files by e-mail.

Outline of Sending Scan Files by E-mail

This section outlines the function for sending scan files by e-mail.

ZZZ508S

1. This machine

3. Client computer

A scan file can be attached to an e-mail

and sent to a mail server.

Use e-mail client software to receive e-

mail messages and scan file attachments

that are generated by this machine.

2. SMTP server

4. LDAP Server

You need to have an access to an e-mail

server that supports SMTP (Simple Mail

Transfer Protocol), to send scan files by e-

mail. However, it is not essential to have

an e-mail server inside the LAN where

this machine belongs. It transfers a re-

ceived e-mail to a specified destination

through a LAN or the Internet.

Use this server for administering e-mail

accounts, searching the network, and au-

thenticating the computers that access

the machine. Using the LDAP server, you

can search for destinations from the ma-

chine.

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Sending Scan Files by E-mail

Preparation for Sending by E-mail

This section explains the preparation and settings for sending scan files by e-

mail.

A Connect the machine to the network.

Connect the machine to the network using an Ethernet cable or IEEE 1394 ca-

ble, or wireless LAN (IEEE 802.11b).

B Make the necessary network setting in [System Settings].

If you have connected the machine to the network using an Ethernet cable,

make the following settings. For details, see General Settings Guide.

• Specify the machine’s IPv4 address and subnet mask

• Specify the IPv4 gateway address

• In [Effective Protocol], enable [IPv4]

• Specify the SMTP server

C If necessary, change settings in [Send Settings] under [Scanner Features].

Note

❒ To connect the machine to the network using an IEEE 1394 cable or wire-

less LAN (IEEE 802.11b), an extended 1394 board or extended wireless

LAN board is required respectively. For details, see Network Guide.

❒ Items to set up in [System Settings] vary depending on the network environ-

ment. For more information about network settings, see General Settings

Guide.

❒ For more information about [Scanner Features], see General Settings Guide.

Registering E-mail Addresses in the Address Book

You can register frequently used e-mail addresses in the address book.

Tools] from [System Settings]. Addresses can also be registered as groups.

Note

❒ For details about registering e-mail addresses in the address book, see Gener-

al Settings Guide.

❒ You can also register e-mail addresses in the address book using Web Image

Monitor or SmartDeviceMonitor for Admin. For details about how to install

these applications, see Network Guide. For details about registering address-

es in the address book, see Help of respective applications.

❒ Depending on the machine type, you may not be able to use the machine

when it is updating the address book using CSV files (retrieved using Smart-

DeviceMonitor for Admin) that contain user codes.

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Before Sending Scan Files by E-mail

E-mail Screen

This section explains the screen layout when sending scan files by e-mail.

The function items displayed serve as selector keys. You can select or specify an

item by pressing it.

When you select or specify an item on the display panel, it is highlighted like

[

]. Keys that cannot be selected appear like [

AMR010S

1. Destination field

5. [Reg. No.]

The specified destination appears. If

more than one destination has been spec-

ified, press [U] or [T] to scroll through the

destinations.

Press this key to specify the destination

using a 5-digit registration number.

6. Destination List

The list of destinations registered in the

machine appears. If all of the destinations

cannot be displayed, press [U]or [T] to

switch the screen.

2. E-mail / Folder

Press these tabs to switch between the E-

mail screen and Scan to Folder screen.

Switch the screen also when sending the

same files by both e-mail and Scan to

Folder.

Group destinations are denoted by this

symbol ( ).

7. [Text][Subject][Sender Name][Recept.

3. E-mail icon

Notice]

Indicates that the E-mail screen is dis-

played. Displays the destinations regis-

tered in the delivery server or this

machine.

Enter the message and specify the sub-

ject, sender, and whether or not to use

Message Disposition Notification.

4. [Manual Entry]

To specify destinations not registered in

the address book, press this key, and then

enter the e-mail addresses using the soft

keyboard that appears.

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Sending Scan Files by E-mail

Basic Operation for Sending Scan Files by

E-mail

This section describes the basic operation for sending scan files by e-mail.

A Make sure that no previous settings remain.

If a previous setting remains, press {Clear Modes}.

B If the network delivery scanner screen or Scan to Folder screen appears, switch

to the E-mail screen.

For details, see "Switching to the E-mail Screen".

C Place originals.

D If necessary, press [Scan Settings] to specify scanner settings such as resolu-

tion and scan size.

For details, see "Various Scan Settings".

E If necessary, specify the scanning density.

For details, see "Adjusting Image Density".

F If necessary, press [Original Feed Type] to specify settings such as original

side and orientation.

For details, see "Setting of Original Feed Type".

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Basic Operation for Sending Scan Files by E-mail

G If necessary, press [File Name / Type] to specify settings such as file name and

file format.

For details, see "Setting File Type and File Name".

H Specify the destination.

You can specify multiple destinations.

For details, see "Specifying E-mail Destinations".

I If necessary, press [Text] to enter the e-mail message.

For details, see "Specifying the E-mail Message"

J If necessary, press [Subject] to specify the e-mail subject.

For details, see "Specifying the E-mail Subject".

K To specify the e-mail sender, press [Sender Name].

For details, see "Specifying the E-mail Sender".

L To use Message Disposition Notification, press [Recept. Notice].

If you select [Recept. Notice], the selected e-mail sender will receive e-mail no-

tification when the e-mail recipient has opened the e-mail.

M Press {Start}.

If you are scanning batches, place the next originals.

Note

❒ If you have selected two or more destinations, the destinations can be made

to appear one by one by pressing [U] or [T] next to the destination field.

❒ To cancel a selected destination, display the destination in the destination

field, and then press {Clear}. You can cancel a destination selected from the

address book by pressing the selected destination again.

❒ In [System Settings], you can specify the administrator’s e-mail address as

the default sender name. This lets you send e-mail without entering any-

thing for [Sender Name]. For details, see General Settings Guide.

❒ Depending on the security setting, the logged-on user may be specified as

[Sender Name].

❒ To use Message Disposition Notification, log on to the machine as a user

and specify the sender. Note, however, that the [Recept. Notice] notification

e-mail may not be transmitted if the e-mail software of the recipient does

not support Message Disposition Notification.

❒ By pressing {Check Modes}, you can switch from the initial scanner screen

to the Check Modes screen so you can check the settings. For details, see

"Check Modes".

❒ If you press [Preview], and then scan a document, the Preview screen ap-

pears. For details, see "Preview".

❒ To cancel scanning, press {Stop}.

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Sending Scan Files by E-mail

❒ You can also store a scan file and simultaneously send it by e-mail. For de-

tails, see "Simultaneous Storage and Sending by E-mail".

p.17 “Switching to the E-mail Screen”

on the system supported by the LDAP server.)

p.127 “Setting File Type and File Name”

p.18 “Specifying E-mail Destinations”

p.31 “Specifying the E-mail Message”

p.30 “Specifying the E-mail Subject”

p.26 “Specifying the E-mail Sender”

p.4 “Check Modes”

p.5 “Preview”

p.33 “Simultaneous Storage and Sending by E-mail”

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Switching to the E-mail Screen

This section explains how to switch the screen to the E-mail screen.

If the Scan to Folder screen is being displayed, press [E-mail] to switch to the E-

mail screen.

If the network delivery scanner screen is being displayed, switch to the E-mail

screen as follows:

A Press [Delivery Dest.].

The E-mail screen or Scan to Folder screen appears.

B If the Scan to Folder screen appears, press [E-mail].

The E-mail screen appears.

Note

❒ You cannot switch from the network delivery scanner screen while deliv-

ery destinations are being specified. To clear the specified destination, dis-

play the destination in the destination field of the network delivery

scanner screen, and then press {Clear}.

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Sending Scan Files by E-mail

Specifying E-mail Destinations

This section explains how to specify e-mail destinations.

You can specify e-mail destinations by any of the following methods:

• Select the destination from the machine’s address book

• Enter the e-mail address directly

• Search the LDAP server for the destination and select it

Before you select destinations, make sure you have selected [To]. If necessary,

press [Cc] or [Bcc], and then select destinations.

Selecting the Destination from the Machine’s Address Book

This section explains how to select the destination from the machine’s address book.

Important

❒ To use this function, you must register the destinations in [System Settings] in

advance. For details, see General Settings Guide.

You can use the following methods to select destinations registered in the ma-

chine's address book:

• Select a destination from the list

• Select a destination by entering the registration number

• Select a destination by searching the machine's address book

Selecting a destination from the list

Select the destination from the destination list.

A In the destination list, press the key including the destination name.

The key of the selected destination is highlighted, and the destination appears

in the destination field at the top of the screen.

If the target destination does not appear, take one of the following steps:

• Display the destination by selecting its initial letter from the title

• Display the destination by pressing [U] or [T]

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Specifying E-mail Destinations

Note

❒ Depending on the security setting, some destinations may not appear in

the destination list.

Selecting destinations by entering the registration numbers

Select the destination from the machine’s address book using its registration

number.

A Press [Reg. No.].

B Using the number keys, enter the five-digit registration number assigned

to the required destination folder.

If the entered number is less than five digits, press {q} after the last number.

Example: To enter 00003 Press {3}, and then press {q}.

C Press [OK].

By pressing [Change], you can change the selected destination.

Searching the machine’s address book for the destination and selecting it

This section explains how to search the machine’s address book for the destina-

tion and select it.

A Press [Search Dest.].

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Sending Scan Files by E-mail

B To search by name, press [Name].

To search by e-mail address, press [E-mail Address].

The soft keyboard appears so you can enter the name or e-mail address.

You can also search by combining [Name] and [E-mail Address].

C Enter part of the destination name.

To search by e-mail address, enter part of the address.

D Press [OK].

E If necessary, press [Advanced Search], and then specify the detailed search

criteria.

By pressing [Advanced Search], you can search using criteria such as [Name], [E-

mail Address], and [Folder Name]. You can also search by combining the [Begin-

ning Word] or [End Word] criteria with the other criteria.

The illustrated screen is an example. The items that actually appear on the

screen may differ.

F Press [Start Search].

Destinations that match the search criteria are displayed.

G Select a destination.

H Select [To], [Cc], or [Bcc].

I Press [OK].

Note

❒ If [LDAP Search] is set to [On] in [System Settings], check that [Address Book]

in the upper part on the screen has been selected before executing the

search.

❒ Search criteria that appear in [Advanced Search], such as [Name], [E-mail Ad-

dress], and [Folder Name], are registered in the machine’s address book. For

details, see General Setting Guide.

❒ By pressing [Details], you can view details about the selected destinations.

❒ Up to 100 destinations can be displayed as search results.

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Specifying E-mail Destinations

❒ By pressing [Advanced Search], the following criteria appear:

• [Beginning Word]: The names which start with the entered character or char-

acters are targeted.

For example, to search for "ABC", enter "A".

• [End Word]: The names which end with the entered character or characters

are targeted.

For example, to search for "ABC", enter "C".

• [Exact Match]: The names which correspond to an entered character or char-

acters are targeted.

For example, to search for "ABC", enter "ABC".

• [Include one Word]: The names which contain an entered character or char-

acters are targeted.

For example, to search for "ABC", enter "A", "B", or "C".

• [Exclude Words]: The names which do not contain an entered character or

characters are targeted.

For example, to search for "ABC", enter "D".

Entering an E-mail Address Manually

This section explains how to enter an e-mail address manually.

A Press [Manual Entry].

The soft keyboard appears so you can enter the e-mail address.

B Enter the e-mail address.

C Press [OK].

Note

❒ Depending on the security settings, [Manual Entry] may not be displayed.

❒ To change a registered destination e-mail address, press [Edit] to the left of

the destination field to display the soft keyboard, use the soft keyboard to

enter the new address, and then click [OK].

❒ The e-mail address that is entered directly can be registered in the ma-

chine’s address book. For details, see "Registering a Directly-Entered Des-

tination in the Address Book".

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Sending Scan Files by E-mail

Reference

p.25 “Registering a Directly-Entered Destination in the Address Book”

Selecting Destinations by Searching an LDAP Server

By accessing an LDAP server, you can search for destinations and select them.

Important

❒ To use this function, an LDAP server must be connected to the network. In

addition, under [System Settings], the server must be registered and [LDAP

Search] must be set to [On]. For details, see General Settings Guide.

A Press [Search Dest.].

B Select the LDAP server that appears next to [Address Book].

If authentication is required to access the selected server, the authentication

screen appears. To authenticate, enter the user name and password.

C To search by name, press [Name].

To search by e-mail address, press [E-mail Address].

The soft keyboard appears so you can enter the name or e-mail address.

You can also search by combining [Name] and [E-mail Address]. If you search

by [Name], whether the search is based on surname or first name depends on

how the administrator has configured searching.

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Specifying E-mail Destinations

D Enter part of the destination name.

To search by e-mail address, enter part of the destination address.

E Press [OK].

F If necessary, press [Advanced Search], and then specify the detailed search

criteria.

By pressing [Advanced Search], you can search using criteria such as [Name], [E-

mail Address], [Company Name], [Department Name], and [Search Options]. You can

also search by combining the [Beginning Word] or [End Word] criteria with the

other criteria.

The illustrated screen is an example. The items that actually appear on the

screen may differ.

G Press [Start Search].

Destinations that match the search criteria are displayed.

H Select the destination.

I Select [To], [Cc], or [Bcc].

J Press [OK].

Note

❒ The [Fax Destination], [Company Name], [Department Name], and [Search Op-

tions] search criteria that appear in [Advanced Search] are registered in the

LDAP server. [Search Options] can be registered in [System Settings]. For de-

tails, see General Settings Guide.

❒ By pressing [Details], you can view details about the selected destinations.

❒ Up to 100 destinations can be displayed as search results.

❒ If an e-mail address returned by the LDAP server is too long, it will be im-

possible to specify it as the destination. For details about the number of

characters that can be specified, see "Sending E-mail".

❒ It is possible for more than one e-mail address to be registered for a desti-

nation. However, only one e-mail address per destination will appear in

the search results. It depends on the LDAP server which e-mail address

will be displayed. Usually, it is the e-mail address registered first.

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Sending Scan Files by E-mail

❒ By pressing [Advanced Search], the following criteria appear:

• [Beginning Word]: The names which start with the entered character or char-

acters are targeted.

For example, to search for "ABC", enter "A".

• [End Word]: The names which end with the entered character or characters

are targeted.

For example, to search for "ABC", enter "C".

• [Exact Match]: The names which correspond to an entered character or char-

acters are targeted.

For example, to search for "ABC", enter "ABC".

• [Include one Word]: The names which contain an entered character or char-

acters are targeted.

For example, to search for "ABC", enter "A", "B", or "C".

• [Exclude Words]: The names which do not contain an entered character or

characters are targeted.

For example, to search for "ABC", enter "D".

• [Fuzzy Search]: a vague search (The function of this vague search depends

Reference

p.150 “Sending E-mail”

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Specifying E-mail Destinations

Registering a Directly-Entered Destination in the Address Book

This section explains how to register a directly-entered destination in the ma-

chine’s address book. You can also register a destination selected from the LDAP

server.

A In the destination field, display the destination you want to register.

B Press [Prg. Dest.].

C Press [Names], and then specify the name and other information to be regis-

tered.

For details about specifying the information to be registered, see General Set-

tings Guide.

D Press [OK].

Note

❒ Depending on the security setting, [Prg. Dest.] may not appear. In such case,

you cannot complete the registration.

❒ To register in the machine’s address book a destination searched for and

selected from the LDAP server, display the destination, and then press

[Prg. Dest.].

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Sending Scan Files by E-mail

Specifying the E-mail Sender

This section explains how to specify the e-mail sender.

To send e-mail, you must specify the name of the sender.

You can specify the e-mail sender by any of the following methods:

• Select the sender from the machine’s sender list

• Select the sender by entering the registration number

• Select the sender by searching the machine’s address book

Note

❒ Senders must be registered in advance under [System Settings]. For details, see

General Settings Guide.

❒ In [System Settings], you can specify the administrator’s e-mail address as the

default sender name. This lets you send e-mail without entering anything for

[Sender Name]. For detail, see General Settings Guide.

❒ Depending on the security setting, the logged-on user may be specified as

[Sender Name].

❒ When a protection code has been set, a screen for entering the protection code

appears after selecting the sender. Enter the protection code, and then press

[OK]. If the protection code you entered is correct, the sender name is dis-

played.

Selecting a Sender from the List

This section explains how to select the sender from the machine’s sender list.

A Press [Sender Name].

B Select the sender.

C Press [OK].

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Specifying the E-mail Sender

Using a Registration Number to Specify a Sender Name

Select the sender from the destination list according to the registration number.

A Press [Sender Name].

B Press [Registration No.].

C Using the number keys, enter the five-digit registration number assigned

to the required destination folder.

If the entered number is less than five digits, press {q} after the last number.

Example: To enter 00006

Press {6}, and then press {q}.

D Press [OK] twice.

By pressing [Change], you can change the selected destination.

Selecting the Sender by Searching the Machine’s Address Book

This section explains how to select the sender by searching the machine’s ad-

dress book.

A Press [Sender Name].

B Press [Search].

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Sending Scan Files by E-mail

C To search by name, press [Name].

To search by e-mail address, press [E-mail Address].

The soft keyboard appears so you can specify a name or e-mail address to

search by.

You can also search by combining [Name] and [E-mail Address].

D Enter the part of the sender’s name you want to search for.

To search by e-mail address, enter part of the address.

E Press [OK].

F If necessary, press [Advanced Search], and then specify the detailed search

criteria.

By pressing [Advanced Search], you can search using criteria such as [Name], [E-

mail Address], and [Folder Name].

You can also search by combining the [Beginning Word] or [End Word] criteria

with the other criteria.

The illustrated screen is an example. The items that actually appear on the

screen may differ.

G Press [Start Search].

Destinations that match the search criteria are displayed.

H Select the sender.

I Press [OK].

Note

❒ Search criteria that appear in [Advanced Search], such as [Name], [E-mail Ad-

dress], and [Folder Name], are registered in the machine’s address book. For

details, see General Setting Guide.

❒ By pressing [Details], you can view details about the selected sender.

❒ By pressing [Advanced Search], the following criteria appear:

• [Beginning Word]: The names which start with the entered character or char-

acters are targeted.

For example, to search for "ABC", enter "A".

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Specifying the E-mail Sender

• [End Word]: The names which end with the entered character or characters

are targeted.

For example, to search for "ABC", enter "C".

• [Exact Match]: The names which correspond to an entered character or char-

acters are targeted.

For example, to search for "ABC", enter "ABC".

• [Include one Word]: The names which contain an entered character or char-

acters are targeted.

For example, to search for "ABC", enter "A", "B", or "C".

• [Exclude Words]: The names which do not contain an entered character or

characters are targeted.

For example, to search for "ABC", enter "D".

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Sending Scan Files by E-mail

Specifying the E-mail Subject

This section explains how to specify the e-mail subject.

A Press [Subject].

The soft keyboard appears.

B Enter the subject.

C Press [OK].

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Specifying the E-mail Message

This section explains how to specify the e-mail message.

The message can be created in the following ways:

• Select the e-mail message from the list

• Enter the message directly

Selecting a Message from the List

You can select a message from the list.

Important

❒ The messages that can be selected from the list must be registered in [System

Settings] in advance.

A Press [Text].

B Select a message.

C Press [OK].

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Sending Scan Files by E-mail

Manual Entry of a Message

You can enter the message manually.

A Press [Text].

B Press [Manual Entry].

The soft keyboard appears so you can enter the message.

C Enter the message.

D Press [OK] twice.

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Simultaneous Storage and Sending by E-mail

This section explains how to store a file and simultaneously send it by e-mail.

A Press [Store File].

B Make sure [Send & Store] is selected.

C If necessary, specify file data, such as [User Name], [File Name], and [Password].

For details, see "Specifying File Information for a Store File".

D Press [OK].

E Specify the setting for sending the file by e-mail, and then send the file.

For details about sending a file by e-mail, see "Basic Operation for Sending

Scan Files by E-mail".

Note

❒ If you simultaneously store scan files and send them by e-mail, the files

cannot be retransmitted from the E-mail screen. To retransmit the files, se-

lect the file on the screen for selecting stored files, and then send them. For

details, see "Sending a Stored File".

p.65 “Specifying File Information for a Stored File”

p.14 “Basic Operation for Sending Scan Files by E-mail”

p.74 “Sending a Stored File”

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Sending Scan Files by E-mail

Sending the URL by E-mail

This section explains how to send the URL of the stored file by e-mail.

Important

❒ To send the URL of the stored file by e-mail without sending the file itself, you

must specify the setting in [Scanner Features]. For details, see General Settings

Guide.

You can send the URL when you send a stored file by e-mail, and when you store

a file and simultaneously send it by e-mail.

With the transmitted URL, the recipient can view, download, or delete the file

indicated by the URL over the network using Web Image Monitor. Even if you

cannot send a file by e-mail because of network limitations, you can still send the

URL of the file.

A In [Scanner Features], select [Send URL Link] under [Stored File E-mail Method].

For details about specifying the setting, see General Settings Guide.

B Send a stored file by e-mail. Alternatively, store a file and simultaneously

send it by e-mail.

For details about sending a stored file by e-mail, see "Sending a Stored File".

For details about storing a file and simultaneously sending it by e-mail, see

"Simultaneous Storage and Sending by E-mail".

An e-mail such as the one shown below will be sent to the destination.

C In the e-mail destination, click the URL.

Web Image Monitor starts.

D View, delete, or download the file over the network using Web Image Moni-

tor.

Note

❒ It is recommended that you use Web Image Monitor on the same network

environment. For details about settings for using Web Image Monitor, see

Network Guide.

❒ Depending on the environment, even if you click the URL in the file sent

by e-mail, the browser may not start and you may not be able to view the

file. If this happens, click the same URL again, or manually enter the URL

in the browser's address bar.

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Simultaneous Storage and Sending by E-mail

❒ For details about the functions for displaying and downloading stored files

using Web Image Monitor, see Copy/ Document Server Reference.

❒ To display details about the functions for managing stored files using Web

Image Monitor, click [Help] on the upper right of each Web browser's win-

dow.

❒ You can send the URL by e-mail and simultaneously send it by Scan to

Folder. In this case, the file is sent to the Scan to Folder destination, not the

URL.

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Sending Scan Files by E-mail

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2. Sending Scan Files to Folders

Using the Scan to Folder function, you can send scan files over the network to

shared folders, FTP server folders, or NetWare folders.

Before Sending Files by Scan to Folder

This section describes the preparations and procedure for sending files by Scan

to Folder.

Outline of Sending Scan Files by Scan to Folder

This section outlines the function for sending scan files by Scan to Folder.

Sending files to shared folders

ZZZ509S

1. This machine

You can send scan files to shared net-

work folders. To send scan files to shared

network folders, use the SMB protocol.

2. Computer with a shared folder

To use this function, it is necessary to cre-

ate a shared folder in advance. You can

specify a shared folder to save scan files.

3. Client computer

You can also browse scanned files saved

to a shared folder from a client computer.

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Sending Scan Files to Folders

Sending files to an FTP server

ZZZ510S

1. This machine

3. Client computer

You can send scan files to FTP server

folders. To send scan files to FTP server

folders, use the FTP protocol.

You can browse scanned files saved to an

FTP server from a client computer. You

need to have an FTP client program on

the computer to connect to an FTP server.

2. FTP server

The FTP server is a server that provides

file transfer services among computers on

the same network. Transferred files are

stored on this server. It is essential to have

the FTP server inside the LAN/WAN

where this machine belongs. It is not pos-

sible to access an FTP server via a proxy

server.

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Before Sending Files by Scan to Folder

Sending files to a NetWare server

ZZZ511S

1. This machine

You can send scan files to NetWare fold-

ers. To send scan files to NetWare fold-

ers, use the NCP protocol.

3. Client computer

To download files, a computer must be

running the NetWare client and be logged

onto the server.

2. NetWare Server

You can use this server to share files over

the network via NetWare. By sending im-

age data to the server, files can be stored

on the server.

Preparation for Sending by Scan to Folder

This section describes the preparations and settings for sending scan files by

Scan to Folder.

Important

❒ Files can be sent to shared folders on client computers.

❒ Files can also be sent to FTP servers if any exist on the network. Files can also

be sent to FTP servers if any exist on the network.

❒ Files can also be sent to NetWare servers if any exist on the network.

A Connect the machine to the network.

Connect the machine to the network using an Ethernet or IEEE 1394 cable, or

wireless LAN (IEEE 802.11b).

B Make the necessary network settings in [System Settings].

If you have connected the machine to the network using an Ethernet cable,

make the following settings. For details, see General Settings Guide.

• Specify the machine’s IPv4 address and subnet mask

• Specify the IPv4 gateway address

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Sending Scan Files to Folders

• In [Effective Protocol], enable [IPv4]

• To send files to shared folders, enable [SMB] in [Effective Protocol]. To send

files to NetWare folders, enable [NetWare] in [Effective Protocol].

C If necessary, change settings in [Send Settings] under [Scanner Features].

Note

❒ To connect the machine to the network using an IEEE 1394 cable or wire-

less LAN (IEEE 802.11b), an extended 1394 board or extended wireless

LAN board is required respectively. For details, see Network Guide.

❒ Items to set up in [System Settings] vary depending on the network environ-

ment. For more information about network settings, see General Settings

Guide.

❒ For details about [Scanner Features], see General Settings Guide.

❒ Sending files using SMB is available only under a NetBIOS over TCP/IP

environment. Sending files using SMB is not available under a NetBEUI

environment.

❒ Even when settings made with the control panel, Web Image Monitor, Tel-

net, or other methods do not permit the use of SMB and FTP, sending files

is still possible.

Registering Destination Folders in the Address Book

You can register the addresses of frequently-used destination folders in the ad-

dress book. Register the folder addresses in [Address Book Management] under

[Administrator Tools] from [System Settings]. These addresses can also be registered

as groups.

Note

❒ For details about registering the address of a destination folder in the address

book, see General Settings Guide.

❒ You can register entries in the address book using Web Image Monitor or

SmartDeviceMonitor for Admin. For details about installing SmartDevice-

Monitor for Admin, see "Monitoring and Configuring the Printer", Network

Guide. For details about registering addresses, see each application’s Help.

❒ Depending on the machine type, you may not be able to use the machine

when it is updating the address book using CSV files (retrieved using Smart-

DeviceMonitor for Admin) that contain user codes.

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Before Sending Files by Scan to Folder

Scan to Folder Screen

This section describes the screen layout when sending scan files by Scan to Folder.

The function items displayed serve as selector keys. You can select or specify an

item by pressing it. When you select or specify an item on the display panel, it is

highlighted like [

]. Keys that cannot be selected appear like [

AMR011S

1. Destination field

5. [Reg. No.]

The specified destination appears. If

more than one destination has been spec-

ified, press [U] or [T] to scroll through the

destinations.

Press to specify a destination using a five-

digit registration number.

6. Destination List

The list of destinations registered in the

machine appears.

If all of the destinations cannot be displayed,

press [U] or [T] to switch the screen.

2. E-mail/ Folder

Press to switch between the Scan to Fold-

er screen and E-mail screen.

Also switch the screen when sending a

file simultaneously by both Scan to Fold-

er and e-mail.

Group destinations are denoted by this

symbol ( ).

7. [Text][Subject][Sender Name][Recept.

3. Scan to Folder icon

Shows that the Scan to Folder screen is

displayed.

Notice]

You can enter the message and specify

the subject, sender, and whether or not to

use Message Disposition Notification.

The entries will be used for e-mail trans-

mission when sending files simultane-

ously by Scan to Folder and e-mail. For

details, see "Sending Scan Files by E-

mail".

4. [Manual Entry]

To specify destinations not registered in

the address book, press this button to dis-

play the soft keyboard, and then enter the

address of the destination folder.

Reference

p.11 “Sending Scan Files by E-mail”

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Sending Scan Files to Folders

Basic Operations When Using Scan to Folder

This section describes the basic operations involved in using Scan to Folder.

A Make sure that no previous settings remain.

If a previous setting remains, press {Clear Modes}.

B If the network delivery scanner screen or E-mail screen appears, switch to

the Scan to Folder screen.

For details, see "Switching to the Scan to Folder Screen".

C Place originals.

D If necessary, press [Scan Settings] to specify scanner settings such as resolu-

tion and scan size.

For details, see "Various Scan Settings".

E If necessary, specify the scanning density.

For details, see "Adjusting Image Density".

F If necessary, press [Original Feed Type] to specify settings such as original

side and orientation.

For details, see "Setting of Original Feed Type".

G If necessary, press [File Name / Type] to specify settings such as file name and

file format.

For details, see "Setting File Type and File Name".

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Basic Operations When Using Scan to Folder

H Specify the destination.

You can specify multiple destinations.

For details, see "Specifying Scan to Folder Destinations".

I Press {Start}.

If you are scanning batches, place the next originals.

Note

❒ If you have selected more than one destination, you can press [U] or [T]

next to the destination field to scroll through the destinations.

❒ To cancel a selected destination, display the destination in the destination

field, and then press {Clear}. You can cancel a destination selected from the

address book by pressing the selected destination again.

❒ By pressing {Check Modes}, you can switch from the initial scanner screen

to the Check Modes screen so you can check the settings. For details, see

"Check Modes".

❒ If you press [Preview], and then scan a document, the Preview screen ap-

pears. For details, see "Preview".

❒ To cancel scanning, press {Stop}.

❒ You can also store a file and simultaneously send it by Scan to Folder. For

details, see "Simultaneous Storage and Sending by Scan to Folder".

p.44 “Switching to the Scan to Folder Screen”

p.127 “Setting File Type and File Name”

p.45 “Specifying Scan to Folder Destinations”

p.4 “Check Modes”

p.5 “Preview”

p.59 “Simultaneous Storage and Sending by Scan to Folder”

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Sending Scan Files to Folders

Switching to the Scan to Folder Screen

This section explains how to switch to the Scan to Folder screen.

If the E-mail screen is being displayed, press [Folder] to switch to the Scan to

Folder screen.

If the network delivery scanner screen is being displayed, switch to the Scan to

Folder screen as follows:

A Press [Delivery Dest.].

The E-mail screen or Scan to Folder screen appears.

B If the E-mail screen appears, press [Folder].

The Scan to Folder screen appears.

Note

❒ You cannot switch from the network delivery scanner screen while deliv-

ery destinations are being specified. To clear the specified destination, dis-

play the destination in the destination field of the network delivery

scanner screen, and then press {Clear}.

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Specifying Scan to Folder Destinations

This section explains how to specify Scan to Folder destinations.

You can send a file by Scan to Folder by any of the following methods:

• Select a destination registered in the machine’s address book

• Send a file to a shared network folder

• Send a file to an FTP server

• Send a file to an NDS tree or a NetWare server

Selecting the Destination from the Machine’s Address Book

This section explains how to select the destination from the machine’s address

book.

Important

❒ To use this function, you must register the destinations in [System Settings] in

advance.

You can select a destination registered in the machine’s address book by any of

the following methods:

• Select the destination from the destination list

• Select the destination by entering its registration number

• Select the destination by searching the machine’s address book

Note

❒ If you have specified the address protection code for accessing the address

book, the screen for entering the address protection code appears.

❒ Depending on the security setting, some destinations may not appear in the

destination list.

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Sending Scan Files to Folders

Selecting a destination registered in the destination list

Select the destination from the destination list.

A In the destination list, press the key including the destination name.

The key of the selected destination is highlighted, and the destination appears

in the destination field at the top of the screen.

If the target destination does not appear, take one of the following steps:

• Display the destination by selecting its initial letter from the title

• Display the destination by pressing [U] or [T]

Note

❒ Depending on the security setting, some destinations may not appear in

the destination list.

Selecting destinations by entering the registration numbers

Select the destination from the machine’s address book using its registration

number.

A Press [Reg. No.].

B Enter the five-digit registration number that has been assigned to a desti-

nation folder using the number keys.

If the entered number is less than five digits, press {q} after the last number.

Example: To enter 00004

Press {4}, and then press {q}.

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Specifying Scan to Folder Destinations

C Press [OK].

By pressing [Change], you can change the selected destination.

Searching the machine’s address book for the destination and selecting it

This section explains how to search the machine’s address book for the destina-

tion and select it.

A Press [Search Dest.].

B To search by name, press [Name].

To search by path, press [Folder].

The soft keyboard appears so you can enter the name or path.

You can also search by combining [Name] and [Folder Name].

C Enter part of the destination name.

To search by path, enter part of the path.

D Press [OK].

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Sending Scan Files to Folders

E If necessary, press [Advanced Search], and then specify the detailed search

criteria.

By pressing [Advanced Search], you can search using criteria such as [Name], [E-

mail Address], and [Folder Name].

You can also search by combining the [Beginning Word] or [End Word] criteria

with the other criteria.

The illustrated screen is an example. The items that actually appear on the

screen may differ.

F Press [Start Search].

Destinations that match the search criterion are displayed.

G Select the destination folder.

H Press [OK].

Note

❒ Search criteria that appear in [Advanced Search], such as [Name], [E-mail Ad-

dress], and [Folder], are registered in the machine’s address book. For de-

tails, see General Setting Guide.

❒ By pressing [Details], you can view details about the selected destinations.

❒ Up to 100 destinations can be displayed as search results.

❒ By pressing [Advanced Search], the following criteria appear:

• [Beginning Word]: The names which start with the entered character or char-

acters are targeted.

For example, to search for "ABC", enter "A".

• [End Word]: The names which end with the entered character or characters

are targeted.

For example, to search for "ABC", enter "C".

• [Exact Match]: The names which correspond to an entered character or char-

acters are targeted.

For example, to search for "ABC", enter "ABC".

• [Include one Word]: The names which contain an entered character or char-

acters are targeted.

For example, to search for "ABC", enter "A", "B", or "C".

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Specifying Scan to Folder Destinations

• [Exclude Words]: The names which do not contain an entered character or

characters are targeted.

For example, to search for "ABC", enter "D".

Sending Files to a Shared Network Folder

This section explains how to specify the destination when sending files to a

shared network folder.

Important

❒ The shared folder must have been created on the client computer in advance.

❒ Depending on the operating system of the client computer, access to the shared

folder may require authentication.

You can send a file to a shared folder over the network by any of the following

methods:

• Enter the path to the destination directly

• Specify the path by browsing the network for the destination

Entering the path to the destination manually

You can enter the path to the destination folder manually.

A Press [Manual Entry].

B Press [SMB].

C Press [Manual Entry] on the right side of the path field.

The soft keyboard appears.

D Enter the path for the folder.

The following is an example of a path where the folder name is "user" and the

computer name is "desk01": \\desk01\user.

Instead of specifying the destination using its path, you can also use its IPv4

address.

E Press [OK].

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Sending Scan Files to Folders

F Depending on the destination setting, enter the user name for logging on

to the client computer.

Press [Manual Entry] to the right of the user name field to display the soft key-

board.

G Depending on the destination setting, enter the password for logging on to

the client computer.

Press [Manual Entry] for the password to display the soft keyboard.

H Press [Connection Test].

A connection test is performed to check whether the specified shared folder

exists.

I Check the connection test result, and then press [Exit].

J Press [OK].

Note

❒ If authentication is required to access the folder, the login screen appears.

Enter the user name and password.

❒ If you change the protocol after entering the path name, user name, or pass-

word, a confirmation message appears.

❒ IPv4 address entry is supported by Windows98/Me/2000/XP, Windows

NT4.0, and Windows Server 2003.

❒ Computer and shared folder names containing more than 12 characters

cannot be displayed.

❒ To change the path for the folder that has been entered, press [Change] on

the left side of the destination field. Enter the correct path for the folder,

and then press [OK].

❒ The connection test may take time.

❒ You may not be able to press [Connection Test] right after pressing [Cancel]

during a connection test.

❒ Even if the connection test was successful, the machine may fail to transfer

the file if you do not have write privileges for the file or there is not enough

free hard disk space.

❒ You can register the path to the destination in the machine’s address book.

For details, see "Registering the Path to the Selected Destination in the Ad-

p.57 “Registering the Path to the Selected Destination in the Address

Book”

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Specifying Scan to Folder Destinations

Specifying the path by browsing the network for destinations

You can browse computers on the network for the destination folder, and then

specify the path.

A Press [Manual Entry].

B Press [SMB].

C Press [Browse Network] under the path name field.

Domains or workgroups on the network appear.

D Select the domain or workgroup in which the destination folder is located.

E Select the client computer that has the destination folder.

If you cannot find the computer you are looking for, press [Up One Level] and

browse that level.

If authentication is required to access the selected computer, the authentica-

tion screen appears. To authenticate, enter the user name and password.

F Select the destination folder.

When the selected folder has sub-folders, the sub-folders list appears.

If you cannot find the destination folder, press [Up One Level], and then search

for the folder at that level.

G Press [OK] twice.

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Sending Scan Files to Folders

Note

❒ If authentication is required to access the folder, the login screen appears.

Enter the user name and password.

❒ If you change the protocol after entering the path name, user name, or pass-

word, a confirmation message appears.

❒ Computer and shared folder names containing more than 12 characters

cannot be displayed.

❒ Up to 100 computers or shared folders can be displayed.

❒ The machine may fail to transfer the file if you do not have the write priv-

ileges for the shared folder or there is not enough free hard disk space.

❒ You can register the path to the destination in the machine’s address book.

For details, see "Registering the Path to the Selected Destination in the Ad-

p.57 “Registering the Path to the Selected Destination in the Address

Book”

Sending Files to an FTP Server

This section explains how to specify destinations when sending files to an FTP server.

Entering the path to an FTP server manually

You can enter the path to an FTP server manually.

A Press [Manual Entry].

B Press [FTP].

C Press [Manual Entry] on the right side of the server name field.

The soft keyboard appears.

D Enter a server name.

Instead of specifying the destination using its path, you can also use its IPv4

address.

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Specifying Scan to Folder Destinations

E Press [Manual Entry] on the right side of the path field.

F Enter the path for the folder.

The following is an example of a path where the folder name is "user" and the

subfolder name is "lib": user\lib.

G Press [OK].

H Enter the user name according to the setting at the destination.

Press [Manual Entry] to the right of the user name field to display the soft key-

board.

I Enter the password according to the setting at the destination.

Press [Manual Entry] next to the password field to make the soft keyboard ap-

pear.

J To change the port number which is set in [System Settings], press [Change]

on the right side of the port number field. Enter a port number using the

number keys, and then press {q}.

K Press [Connection Test].

A connection test is performed to check whether the specified folder exists.

L Check the connection test result, and then press [Exit].

M Press [OK].

Note

❒ If you change the protocol after entering the path name, user name, or

password, a confirmation message appears.

❒ The connection test may take time.

❒ You may not be able to press [Connection Test] right after pressing [Cancel]

during a connection test.

❒ To change the registered path to a destination folder, press [Edit] to the left

of the destination field to display the soft keyboard, enter the new path,

and then click [OK].

❒ You can register the path to the destination in the machine’s address book.

For details, see "Registering the Path to the Selected Destination in the Ad-

dress Book".

❒ The machine may fail to transfer the file if you do not have write privileges

for the folder or there is not enough free hard disk space.

p.57 “Registering the Path to the Selected Destination in the Address

Book”

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Sending Scan Files to Folders

Sending Files to an NDS Tree or NetWare Server

This section explains how to specify destinations when sending files to an NDS

tree or NetWare server.

You can send a file to an NDS tree or NetWare server by any of the following

methods:

• Enter the path to the NDS tree or NetWare server directly

• Specify the path by browsing the NDS tree or NetWare server for the destina-

tion

Reference

p.45 “Selecting the Destination from the Machine’s Address Book”

Entering the path to an NDS tree or NetWare server manually

You can enter the path to an NDS tree or NetWare server manually.

A Press [Manual Entry].

B Press [NCP].

C Select the connection type. Press [NDS] to specify the folder in the NDS tree.

Press [Bindery] to specify the folder on the NetWare server.

D Press [Manual Entry] on the right side of the path field.

The soft keyboard appears.

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Specifying Scan to Folder Destinations

E Enter the path for the folder.

If you set the connection type to [NDS], the NDS tree name is "tree", the name

of the context including the volume is "context", the volume name is "vol-

ume", and the folder name is "folder", the path will be \\tree\volume.con-

text\folder".

If you set the connection type to [Bindery], the NetWare server name is "serv-

er", the volume name is "volume", and the folder name is "folder", the path

will be "\\server\volume\folder".

F Press [OK].

G Enter the user name for logging on to the NDS tree or NetWare server.

Press [Manual Entry] to the right of the user name field. The soft keyboard appears.

If you press [NDS] for [Connection Type], enter the user name, and then enter

the name of the context containing the user object. If the user name is "user"

and the name of the Context is "context", the user name will be "user.context".

H If a password is specified for the log on user, enter it.

Press [Manual Entry] to the right of the password field. The soft keyboard appears.

I Press [Connection Test].

A connection test is performed to check whether the specified share folder exists.

J Check the connection test result, and then press [Exit].

K Press [OK].

Note

❒ If you change the protocol after entering the path name, user name, or

password, a confirmation message appears.

❒ To change a registered path to a destination folder, press [Edit] to the left to

the destination field to display the soft keyboard, enter the correct path to

the folder, and then press [OK].

❒ You can connect only to folders that you have the read privileges for.

❒ The connection test may take time.

❒ You may not be able to press [Connection Test] right after pressing [Cancel]

during a connection test.

❒ Even if the connection test was successful, the machine may fail to transfer

the file if you do not have write privileges for the file or there is not enough

free hard disk space.

❒ You can register the path to the destination in the machine’s address book.

For details, see "Registering the Path to the Selected Destination in the Ad-

p.57 “Registering the Path to the Selected Destination in the Address

Book”

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Sending Scan Files to Folders

Specifying the path to a destination folder in an NDS tree or on a NetWare server by

browsing the network

You can browse the network and specify the path to a destination folder in an

NDS tree or on a NetWare server.

A Press [Manual Entry].

B Press [NCP].

C Select the connection type. Press [NDS] to browse the NDS tree. Press [Bind-

ery] to browse the NetWare server.

D Press [Browse Network] under the path name field.

If you selected [NDS] under [Connection Type], the NDS tree list appears.

If you selected [Bindery] under [Connection Type], the NetWare server list appears.

E Search for the destination folder in the NDS tree or NetWare server.

If you cannot find the destination folder, press [Up One Level], and then search

for the folder at that level.

F Select the destination folder.

G Press [OK] twice.

Note

❒ If you change the protocol after entering the path name, user name, or

password, a confirmation message appears.

❒ Only folders that you have the read privileges for are displayed.

❒ If the language used for the NDS tree or by the NetWare server differs from

that used by the machine, file names in the NDS tree or on the NetWare

server might appear garbled.

❒ Up to 100 items can be displayed.

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Specifying Scan to Folder Destinations

❒ If the selected NDS tree or NetWare server requires authentication, a login

screen appears. Enter a user name and password for logging on to the NDS

tree or NetWare server. If you log on to the NDS tree, enter a user name,

and then enter the name of the context containing the user object. If the

user name is "user" and the name of the Context is "context", the user name

will be "user.context".

❒ The machine may fail to transfer the file if you do not have write privileges

for the folder or there is not enough free hard disk space.

❒ You can register the path to the destination in the machine’s address book.

For details, see "Registering the Path to the Selected Destination in the Ad-

them. For details, see "Sending a Stored File".

p.57 “Registering the Path to the Selected Destination in the Address

Book”

Registering the Path to the Selected Destination in the Address

Book

This section explains how to register folder paths you have entered manually or

specified by browsing the network to the machine's address book.

A In the destination field, display the destination you want to register.

B Press [Prg. Dest.].

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Sending Scan Files to Folders

C Press [Names], and then specify the name and other information to be regis-

tered.

For details about specifying the information to be registered, see General Set-

tings Guide.

D Press [OK].

Note

❒ Depending on the security setting, [Prg. Dest.] may not appear.

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Simultaneous Storage and Sending by Scan to Folder

Simultaneous Storage and Sending by

Scan to Folder

This section explains how to store a file and simultaneously send it by Scan to

Folder.

A Press [Store File].

B Make sure that [Send & Store] is selected.

C If necessary, specify file data, such as [User Name], [File Name], and [Password].

For details, see "Specifying File Information for a Stored File".

D Press [OK].

E Specify the setting for sending the file by Scan to Folder, and then send the

file.

For details about sending a file by Scan to Folder, see "Basic Operations When

Using Scan to Folder".

Note

❒ Depending on the security setting, [Access Privileges] may appear instead

of [User Name]. For details about specifying [Access Privileges], consult the

administrator.

❒ If you simultaneously store scan files and send them by Scan to Folder, the

files cannot be retransmitted from the Scan to Folder screen. To retransmit

the files, select the files on the Select Stored File screen, and then send

p.65 “Specifying File Information for a Stored File”

p.42 “Basic Operations When Using Scan to Folder”

p.74 “Sending a Stored File”

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Sending Scan Files to Folders

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3. Storing Files Using the Scanner

Function

Using the scanner function, you can store scan files in the machine and then send

the stored files by e-mail or Scan to Folder.

Before Storing Files

This section outlines file storage under the scanner function and provides relat-

ed cautions.

Outline of File Storage under the Scanner Function

This section outlines storing files under the scanner function.

Important

❒ You can specify a password for each stored file. Files that are not password-

protected can be accessed by other users on the same local area network using

DeskTopBinder. It is recommended that you protect stored files from unau-

thorized access by specifying passwords.

❒ Scan file stored in the machine may be lost if some kind of failure occurs. We

advise against using the hard disk to store important files. The supplier shall

not be responsible for any damage that may result from the loss of files. For

long-term storage of files, we recommend the use of DeskTopBinder. For de-

tails, contact your local dealer.

ZZZ512S

1. This Machine

You can store scan files on the machine’s

hard disk. The stored files can be sent by

e-mail, Scan to Folder, or the network de-

livery scanner.

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Storing Files Using the Scanner Function

2. Client Computer

Using DeskTopBinder, you can, over the

network, view, copy, or delete files stored

in the machine. Using Web Image Moni-

tor, you can, over the network, view,

download, or delete files stored in the ma-

chine. For details about DeskTopBinder

Lite, see DeskTopBinder Lite–related

manuals. For details about Web Image

Monitor, see Web Image Monitor Help.

Note

❒ Stored files will be deleted after a set period. For details about specifying the

period, see General Settings Guide.

❒ Files stored under the scanner function cannot be printed from the machine’s

control panel. Print the files from a client computer after receiving them on

the computer.

❒ You can also store a file and simultaneously send it by e-mail or Scan to Fold-

er, or store it and simultaneously deliver it. For details, see "Simultaneous

Storage and Sending by E-mail", "Simultaneous Storage and Sending by Scan

to Folder", and "Simultaneous Storage and Delivery".

p.33 “Simultaneous Storage and Sending by E-mail”

p.59 “Simultaneous Storage and Sending by Scan to Folder”

p.98 “Simultaneous Storage and Delivery”

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Basic Operation for Storing Scan Files

This section describes the basic operation for storing scan files.

A Make sure that no previous settings remain.

If a previous setting remains, press {Clear Modes}.

B Place originals.

C If necessary, press [Scan Settings] to specify scanner settings such as resolu-

tion and scan size.

For details, see "Various Scan Settings".

D If necessary, specify the scanning density.

For details, see "Adjusting Image Density".

E If necessary, press [Original Feed Type] to specify settings such as original

side and orientation.

For details, see "Setting of Original Feed Type".

F Press [Store File].

G Press [Store Only].

H If necessary, specify file information, such as [User Name], [File Name], and

[Password].

For details, see "Specifying File Information for a Stored File".

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Storing Files Using the Scanner Function

I Press [OK].

J Press {Start}.

If you are scanning batches, place the next originals.

Note

❒ Depending on the security setting, [Access Privileges] may appear instead

of [User Name]. For details about specifying [Access Privileges], consult the

administrator.

❒ By pressing [Send & Store], you can simultaneously store scan files and send

them. For details, see "Simultaneous Storage and Sending by E-mail", "Si-

multaneous Storage and Sending by Scan to Folder", and "Simultaneous

Storage and Delivery".

❒ If a destination or sender has been selected, you cannot press [Store Only].

❒ To cancel scanning, press {Stop}.

p.65 “Specifying File Information for a Stored File”

p.33 “Simultaneous Storage and Sending by E-mail”

p.59 “Simultaneous Storage and Sending by Scan to Folder”

p.98 “Simultaneous Storage and Delivery”

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Specifying File Information for a Stored File

You can specify data for a stored file, such as user name, file name, and pass-

word.

By specifying data for a stored file, you can search for the file by user name or

file name, or protect the file with a password to prevent other people from ac-

cessing the file.

Specifying a User Name

You can specify a user name for the stored file.

A Press [Store File].

The Store File screen appears.

B Press [User Name].

A list of user names appears.

C Press the user name you want to specify.

The user names shown here are names that were registered on the [Adminis-

trator Tools] tab in [System Settings]. To specify a name not shown here, press

[Manual Entry], and then enter the user name.

D Press [OK] twice.

Note

❒ Depending on the security setting, [Access Privileges] may appear instead

of [User Name]. For details about specifying [Access Privileges], consult the

administrator.

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Storing Files Using the Scanner Function

Specifying a File Name

This section explains how to change the name of a stored file.

A stored file is allocated a name starting with "SCAN" followed by a 4-digit

number.

• Example: SCAN0001

You can change this file name.

A Press [Store File].

The Store File screen appears.

B Press [File Name].

The soft keyboard appears.

C Change the file name.

D Press [OK] twice.

Note

❒ For details about entering the text, see About This Machine.

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Specifying File Information for a Stored File

Specifying a Password

You can specify a password for the stored file.

Important

❒ Do not forget the password. If you forget it, consult the system administrator

of the machine.

By specifying a password, you can ensure that only the people who know the

password can view the file.

A Press [Store File].

The Store File screen appears.

B Press [Password].

C Using the number keys, enter a four to eight-digit number.

D Press [OK].

E Enter the same number again using the number keys.

F Press [OK] twice.

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Storing Files Using the Scanner Function

Displaying the List of Stored Files

This section describes the list of stored files.

Using the list of stored files, you can delete stored files or change the file data.

List of Stored Files

This section describes how the list of stored files is displayed.

To display the list of stored files, press [Select Stored File] on the initial scanner

screen.

The list of stored files appears as follows:

The function items displayed serve as selector keys. You can select or specify an

item by pressing it. When you select or specify an item on the display panel, it is

highlighted like [

]. Keys that cannot be selected appear like [

AMR012S

1. Keys for searching for files

5. Keys for sorting files

Press to switch to the screens for search-

ing for a file by user name or file name, or

to the screen for displaying all files.

Press to sort the files using the selected

item. Select the same item once more for

a reverse sort. However, the files cannot

be sorted in reverse delivery.

2. List/ Thumbnails

You can select whether to display stored

files as a list or as thumbnails.

6. [Details]

Press this to display details about the se-

lected file.

3. [Send]

7. [Preview]

Press this to display a preview of the se-

lected file. For Detail, see "Checking a

Stored File Selected from the List".

Press this to deliver or send a stored file

by e-mail or Scan to Folder.

4. [Manage / Delete File]

Press this to delete stored files or change

the file data.

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Displaying the List of Stored Files

If the selected file does not appear, press

[U] or [T] to scroll the screen. If a pass-

word has been specified for a file, a key

icon appears to the left of the user name

for the file.

8. List of stored files

Displays the list of stored files.

Note

❒ Depending on the security setting, some files may not appear in the list.

❒ Files stored under functions other than the scanner function do not appear on

this screen.

Reference

p.71 “Checking a Stored File Selected from the List”

Searching the List of Stored Files

You can search for files from the stored files using the user name or file name.

You can search the list of stored files by either of the following methods:

• Search by user name

• Search by file name

Searching by user name

You can search for a stored file by its user name.

A Press [Select Stored File].

B Press [User Name].

C Select the user name to be used for the search.

The user names shown here are names that were registered on the [Adminis-

trator Tools] tab in [System Settings]. To change a user name not shown here,

press [Manual Entry], and then enter the user name.

D Press [OK].

The search begins, and then files belonging to the specified user appear.

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Storing Files Using the Scanner Function

Searching by file name

You can search for a stored file by its file name.

A Press [Select Stored File].

B Press [File Name].

The soft keyboard appears.

C Enter the file name.

For information about how to enter characters, see About This Machine.

D Press [OK].

The search starts, and files whose name starts with the entered string appear.

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Checking Stored Files

You can display the Preview screen and check a stored file on the machine or

from the client computer.

Checking a Stored File Selected from the List

This section explains how to preview a file selected from the list of stored files.

A Press [Select Stored File].

The list of stored files appears.

For details about the list of stored files, see "List of Stored Files".

B From the list of stored files, select the file you want to check.

You can select more than one file.

C Press [Preview].

A preview of the selected stored file appears.

Reference

p.68 “List of Stored Files”

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Storing Files Using the Scanner Function

Stored File Preview Screen

AMR013S

1. [Zoom Out], [Zoom In]

In previewing, you can reduce or enlarge

the file image.

5. Display File

The name and size of the selected file ap-

pear.

2. [←][→][↑][↓]

6. Display Page

You can scroll the preview screen.

The page number of the previewed page,

total number of pages, page size, and

color mode appear.

3. [Switch]

You can switch to a preview of another

page.

7. Display Position

When the preview is enlarged, the loca-

tion of the part of the page displayed on

the preview screen is indicated.

4. [Switch]

You can switch to a preview of another

file.

Checking Stored Files from a Client Computer

Using DeskTopBinder Lite or Web Image Monitor, you can also display the list

of files stored in the machine on a client computer.

Important

❒ To view stored files from a client computer, the IPv4 address of the machine

must be specified.

You can also check files stored under the copier, Document Server, and printer

functions. The screen used to illustrate the procedure is an example. Depending

on the machine model or operating environment, the items that appear on the

actual screen may differ.

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Checking Stored Files

Displaying the List of Stored Files with DeskTopBinder Lite

Using DeskTopBinder Lite, you can display the list of files stored in the machine

on a client computer.

The stored files will appear in the DeskTopBinder Lite window as follows:

The illustration is an example. The items that actually appear may be different.

Note

❒ You can also transfer the stored files to the client computer.

❒ For details about DeskTopBinder, see the DeskTopBinder-related manuals.

❒ For details about installing DeskTopBinder Lite, see "Installing DeskTop-

Binder Lite from the Supplied CD-ROM".

Reference

p.83 “Installing DeskTopBinder Lite from the Supplied CD-ROM”

Using Web Image Monitor to Display Stored Files

The stored files are displayed and can be checked also on a client computer using

Web Image Monitor.

The stored files will appear in the Web Image Monitor window as follows:

When you enter http:// (machine IPv4 address)/ in the address bar of the Web

browser on a client computer, the top page of Web Image Monitor appears.

Note

❒ You can also download the stored files.

❒ It is recommended that you use Web Image Monitor only within your local

area network.

❒ For details about displaying or downloading stored files using Web Image

Monitor, see Copy/ Document Server Reference.

❒ For details about making settings for using Web Image Monitor, see Network

Guide.

❒ For details about functions for managing stored files using Web Image Mon-

itor, click [Help] on the upper-right corner of the displayed screen.

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Storing Files Using the Scanner Function

Sending a Stored File

You can either send the selected file or the URL of the file location.

This section mainly explains how to select the files you want to send by e-mail

or Scan to Folder, or deliver using the network delivery scanner. For details

about operating procedures for individual functions, see the appropriate chap-

ters.

Sending Stored Files

This section explains how to send a stored file.

A Press [Select Stored File].

The list of stored files appears.

B Select the file you want to send.

To select more than one file, repeat this step.

If you select more than one file, the files are sent or delivered in the selected

order.

By pressing [Queue], you can send the selected files one by one.

C Press [OK].

The E-mail screen, Scan to Folder screen, or network delivery scanner screen

appears.

D If necessary, switch the screen.

E Specify the settings for sending files by e-mail or Scan to Folder, or using

the network delivery scanner.

For details about how to send a file by e-mail or Scan to Folder, or how to de-

liver a file, see "Basic Operation for Sending Files by E-mail", "Basic Opera-

tions When Using Scan to Folder", or "Basic Operation for Delivering Files".

F Press {Start}.

The selected files are sent by e-mail or Scan to Folder, or using the network

delivery scanner.

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Sending a Stored File

Note

❒ If you choose a file protected by a password, a screen to enter the password

appears. To select the file, enter the correct password, and then press [OK].

❒ When you send a stored file by e-mail, either the file can be attached to the

e-mail or the URL of the file location can be sent. This setting must be made

in advance in [Scanner Features]. For details, see General Settings Guide.

Binder Lite from the Supplied CD-ROM".

p.14 “Basic Operation for Sending Scan Files by E-mail”

p.42 “Basic Operations When Using Scan to Folder”

p.85 “Basic Operation for Delivering Files”

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Storing Files Using the Scanner Function

Managing Stored Files

This section explains how to delete stored files and how to change the data for

stored files.

Deleting a Stored File

This section explains how to delete a stored file.

A Press [Select Stored File].

The list of stored files appears.

B Press [Manage / Delete File].

The [Manage / Delete File] screen appears.

C Select the file you want to delete.

D Press [Delete File].

A confirmation message about deleting the file appears.

E Press [Yes].

Note

❒ Files waiting for delivery cannot be deleted.

❒ You can also delete files stored in the machine by accessing the machine

from a client computer using Web Image Monitor or DeskTopBinder. For

detail about Web Image Monitor, see Web Image Monitor Help. For details

about DeskTopBinder, see the manuals supplied with DeskTopBinder.

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Managing Stored Files

Changing Data for a Stored File

You can change data for a stored file, such as [User Name], [File Name], and [Pass-

word].

Note

❒ Information for files waiting for delivery cannot be changed.

Changing a user name

You can change the user name for a stored file.

A Press [Select Stored File].

The list of stored files appears.

B Press [Manage / Delete File].

C Select the file containing the file information you want to change.

If you select a password-protected file, a screen for entering the password ap-

pears. Enter the password, and then press [OK].

D Press [Change User Name].

E Enter a new user name.

The user names shown here are names that were registered on the [Adminis-

trator Tools] tab in [System Settings]. To change a user name not shown here,

press [Manual Entry], and then enter the user name.

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Storing Files Using the Scanner Function

F Press [OK].

G Make sure that the user name was changed as necessary, and press [Exit].

Note

❒ Using Web Image Monitor or DeskTopBinder, you can also change the

user name of a file stored in the machine from the client computer. For de-

tails about Web Image Monitor, see Web Image Monitor Help. For details

about DeskTopBinder, see the manuals supplied with DeskTopBinder.

❒ Depending on the security setting, [Change Access Priv.] may appear in-

stead of [Change User Name]. For details about specifying [Change Access

Priv.], consult the administrator.

Changing a file name

You can change the file name of a stored file.

A Press [Select Stored File].

The list of stored files appears.

B Press [Manage / Delete File].

C Select the file containing the file information you want to change.

If you select a password-protected file, a screen for entering the password ap-

pears. Enter the password, and then press [OK].

D Press [Change File Name].

E Change the file name.

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Managing Stored Files

F Press [OK].

G Make sure that the file information was changed as necessary, and press [Exit].

Note

❒ For information about how to enter characters, see About This Machine.

❒ Using Web Image Monitor or DeskTopBinder, you can also change the

name of a file stored in the machine from the client computer. For details

about Web Image Monitor, see Web Image Monitor Help. For details about

DeskTopBinder, see the manuals supplied with DeskTopBinder.

Changing a password

Enter the password for accessing the stored file.

Important

❒ Be sure not to forget the password. If you forget it, consult the system admin-

istrator of the machine.

A Press [Select Stored File].

The list of stored files appears.

B Press [Manage / Delete File].

C Select the file containing the file information you want to change.

If you select a password-protected file, a screen for entering the password ap-

pears. Enter the password, and then press [OK].

D Press [Change Password].

E Using the number keys, enter a new four to eight-digit password.

F Press [OK].

G Enter the same number again using the number keys.

H Press [OK].

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Storing Files Using the Scanner Function

Note

❒ Using Web Image Monitor or DeskTopBinder, you can also change the

password of a file stored in the machine from the client computer. For de-

tails about Web Image Monitor, see Web Image Monitor Help. For details

about DeskTopBinder, see the manuals supplied with DeskTopBinder.

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4. Delivering Scan Files

Using the ScanRouter delivery software, you can deliver by various methods

scan files produced by the machine.

Before Delivering Files

This section describes the necessary preparations and the procedure for using

the network delivery scanner.

Important

❒ To use the network delivery scanner function, you need a delivery server on

which the optional the ScanRouter delivery software is installed. You also

need to register data about destinations and senders in the delivery server.

Outline of Scan File Delivery

This section outlines the function for delivering files using the network delivery

scanner.

ZZZ513S

For details about the ScanRouter delivery

software, see the manuals supplied with

the ScanRouter delivery software.

1. This machine

You can send scan files to the delivery server.

2. Delivery server

Install the ScanRouter delivery software on

this computer to use it as the delivery server.

After receiving a scan file, the delivery

server delivers the file according to the

setting specified for the destination. The

delivery settings are as follows:

3. Client Computer

How to check a file from the client com-

puter depends on the delivery method.

For example, you can check a file by one

of the following methods:

• Use DeskTopBinder to view a file de-

livered to the in-tray

• Storing the file in an in-tray

• Delivering the file by e-mail

• Storing the file in a selected folder

• Use e-mail software to receive e-mail

with an attached file

• Browse a folder for a stored file

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Delivering Scan Files

Preparing to Deliver a File

This section describes the preparations and settings for delivering scan files.

Important

❒ To use the network delivery scanner, you need a delivery server on which an

application such as the optional the ScanRouter delivery software is installed.

For details about the ScanRouter delivery software, see the manuals supplied

with the ScanRouter delivery software.

❒ To view files delivered to an in-tray, DeskTopBinder must be installed on the

client computer.

A Connect the machine to the network.

Connect the machine to the network using an Ethernet cable or IEEE 1394 ca-

ble, or wireless LAN (IEEE 802.11b).

B Make the necessary network settings in [System Settings].

If you have connected the machine to the network using an Ethernet cable,

make the following settings. For details, see General Settings Guide.

• Specify the machine’s IPv4 address and subnet mask

• In [Effective Protocol], enable [IPv4]

• Set [Delivery Option] to [On]

C If necessary, change settings in [Send Settings] under [Scanner Features].

D Using the ScanRouter delivery software, register this machine as an I/O de-

vice. In addition, specify register destinations and specify such settings as

the delivery type and sender.

For details, see the manuals supplied with the ScanRouter delivery software.

Note

❒ To connect the machine to the network using an IEEE 1394 cable or wire-

less LAN (IEEE 802.11b), an extended 1394 board or extended wireless

LAN board is required respectively. For details, see Network Guide.

❒ Items to set up in [System Settings] vary depending on the network environ-

ment. For details about the network settings, see General Settings Guide.

❒ For details about installing DeskTopBinder Lite, see "Installing DeskTop-

Reference

p.83 “Installing DeskTopBinder Lite from the Supplied CD-ROM”

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Before Delivering Files

Installing DeskTopBinder Lite from the Supplied CD-ROM

This section explains how to install DeskTopBinder Lite on a client computer

from the supplied "Scanner/PostScript^®Drivers and Utilities" CD-ROM.

To view or receive files delivered to the in-trays, you must install DeskTopBind-

er Lite on the client computer.

A Make sure Windows is running on the client computer, and then insert the

"Scanner/PostScript^®Drivers and Utilities" CD-ROM into the CD-ROM

drive.

The installer is automatically started and the [Scanner/PostScript^®Drivers and

Utilities] dialog box appears.

B Click [DeskTopBinder Lite].

The [DeskTopBinder Lite Setup] dialog box appears.

For the subsequent installation steps, see the Setup Guide displayed from the

[DeskTopBinder Lite Setup] dialog box.

Note

❒ Before you start the installation, check the system requirements for Desk-

TopBinder Lite. For details, see "Software Supplied on CD-ROM".

❒ You can install the software using the auto-run program. For details about

the auto-run program, see "Quick Install".

p.147 “Software Supplied on CD-ROM”

p.147 “Quick Install”

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Delivering Scan Files

Network Delivery Scanner Screen

This section describes the screen layout when using the network delivery scan-

ner.

The function items displayed serve as selector keys. You can select or specify an

item by pressing it. When you select or specify an item on the display panel, it is

highlighted like [

]. Keys that cannot be selected appear like [

AMR014S

1. Destination Field

5. Destination List

The specified destination appears. If

more than one destination has been spec-

ified, press [U] or [T] to scroll through the

destinations.

The list of destinations registered in the

delivery server appears. If all of the desti-

nations cannot be displayed, press [U] or

[U] to switch the screen. Group destina-

tions are denoted by this symbol ( ).

2. Network delivery scanner icon

Indicates that the network delivery scan-

ner screen is displayed.

6. [Subject][Sender Name][Recept. Notice]

Specify the subject, sender, and whether

or not to enable Message Disposition No-

tification for the file to be transmitted.

3. [Reg. No.]

Press this key to specify the destination

using a 3-digit registration number.

4. [Manual Entry]

To send a file by e-mail via the delivery

server to a destination not registered in

the delivery server’s Destination List,

press this key to display the soft key-

board. Then use the soft keyboard to en-

ter the e-mail address. For details about

how to send a file by e-mail via the deliv-

ery server, see the ScanRouter delivery

software manual.

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Basic Operation for Delivering Files

This section describes the basic operation for delivering scan files using the net-

work delivery scanner.

Important

❒ You must register destinations and senders in advance using the ScanRouter

delivery software installed on the delivery server.

A Make sure that no previous settings remain.

If a previous setting remains, press {Clear Modes}.

B If the E-mail screen or Scan to Folder screen appears, switch to the network

delivery scanner screen.

For details, see "Switching to the Network Delivery Scanner Screen".

C Place originals.

D If necessary, press [Scan Settings] to specify scanner settings such as resolu-

tion and scan size.

For details, see "Various Scan Settings".

E If necessary, specify the scanning density.

For details, see "Adjusting Image Density".

F If necessary, press [Original Feed Type] to specify settings such as original side

and orientation.

For details, see "Setting of Original Feed Type".

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Delivering Scan Files

G Specify the destination.

You can specify multiple destinations.

For details, see "Specifying Delivery Destinations".

H If necessary, press [Subject] to specify the e-mail subject.

For details, see "Specifying the Subject of the E-mail to Be Transmitted via the

Delivery Server".

I If necessary, press [Sender Name] to specify the sender.

If you specify the sender, data about the sender will be attached to the deliv-

ered file. Select the sender from those registered in the delivery server. For de-

tails, see "Specifying the Sender".

J Press {Start}.

If you are scanning batches, place the next originals.

Note

❒ By pressing [Manual Entry] on the network delivery scanner screen, you can

send a file by e-mail via the delivery server’s network. For details about enter-

ing the e-mail address directly, see "Entering an E-mail Address Manually".

❒ If you have selected more than one destination, press [U] or [T] next to the

destination field to scroll through the destinations.

❒ To cancel a selected destination, display the destination in the destination

field, and then press {Clear}. You can cancel a destination selected from the

address book by pressing the selected destination again.

❒ You can use the Message Disposition Notification function when sending

e-mail via delivery server. An e-mail is sent to the sender selected in step

9, notifying him/her that the recipient has read his/her e-mail. To specify

this setting, press [Recept. Notice].

❒ To enable Message Disposition Notification, you must specify the Scan-

Router delivery software setting for sending e-mail by SMTP. For details

about specifying this setting, see the ScanRouter delivery software manu-

al. Note, however, that if the e-mail software used at the destination does

not support Message Disposition Notification, e-mail notification that the

e-mail has been opened may not be sent.

❒ Register the sender’s e-mail address using the ScanRouter delivery soft-

ware in advance.

❒ By pressing {Check Modes}, you can switch from the initial scanner screen

to the Check Modes screen so you can check the settings. For details, see

"Check Modes".

❒ If you press [Preview], and then scan a document, the Preview screen ap-

pears. For details, see "Preview"

❒ To cancel scanning, press {Stop}.

❒ You can also store a scan file and simultaneously deliver it. For details, see

"Simultaneous Storage and Delivery".

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Basic Operation for Delivering Files

p.88 “Switching to the Network Delivery Scanner Screen”

p.89 “Specifying Delivery Destinations”

p.97 “Specifying the Subject of the E-mail to Be Transmitted via the Deliv-

ery Server”

p.93 “Specifying the Sender”

p.21 “Entering an E-mail Address Manually”

p.4 “Check Modes”

p.5 “Preview”

p.98 “Simultaneous Storage and Delivery”

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Delivering Scan Files

Switching to the Network Delivery Scanner

Screen

This section explains how to switch the screen to the network delivery scanner

screen.

If the E-mail screen or Scan to Folder screen is being displayed, switch to the net-

work delivery scanner screen.

A Press [Delivery Dest.].

The network delivery scanner screen appears.

Note

❒ You cannot switch from the E-mail screen or Scan to Folder screen while

destinations or senders are being specified. To clear a specified destination,

display the destination in the destination field of the E-mail screen or Scan

to Folder screen, and then press {Clear}.

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Specifying Delivery Destinations

This section explains how to specify delivery destinations.

Selecting Destinations Registered in the Delivery Server’s

Address Book

This section explains how to select destinations registered in the delivery serv-

er’s address book

You can select a delivery destination registered in Destination List of the deliv-

ery server by any of the following methods:

• Select the destination from the delivery destination list

• Select the destination by entering the registration number

• Select the destination by searching in the delivery server

Selecting a destination from the Destination List

From the destination list, select a destination.

A In the destination list, press the key including the destination name.

The selected destination is highlighted and also is displayed in the destina-

tion field at the top of the screen.

Destinations are registered in the delivery server under captions. The desti-

nation list is updated automatically.

Note

❒ If the target destination does not appear, press [U] or [T] to scroll through

the destinations until it does.

❒ Depending on the security setting, some destinations may not appear in

the destination list.

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Delivering Scan Files

Selecting destinations by entering their registration numbers

Select a destination by entering its Short ID number (registered using the Scan-

Router delivery software). For details about how to set Short IDs, see the manu-

als supplied with the ScanRouter delivery software.

A Press [Reg. No.].

B Using the number keys, enter the three-digit registration number, and then

press {q}.

You can also enter a registration number of fewer than three digits.

Example: To enter 009

Press {9}, and then press {q}.

C Press [OK].

By pressing [Change], you can change the selected destination.

Note

❒ To cancel a selected destination, press [U] or [T] next to the destination

field to scroll through the destinations until the one you want to cancel ap-

pears, and then press {Clear}.

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Specifying Delivery Destinations

Selecting destinations by searching the delivery server’s Destination List

In the delivery server’s Destination List, you can search for destinations and se-

lect them.

A Press [Search Dest.].

B To search by name, press [Name].

To search by comment, press [Comment].

The soft keyboard appears so you can enter the name or comment.

You can also search by combining [Name] and [Comment].

C Enter part of the destination name.

To search by comment, enter part of the comment.

D Press [OK].

E If necessary, press [Advanced Search], and then specify the detailed search

criteria.

By pressing [Advanced Search], you can search by [Name] and [Comment]. You

can also search by combining the [Beginning Word] or [End Word] criteria with

the other criteria.

F Press [Start Search].

Destinations that match the search criteria are displayed.

G Select the destination.

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Delivering Scan Files

H Press [OK].

Note

❒ The Comment search function searches for destinations by comment infor-

mation, which is a registration item required by the ScanRouter delivery

software.

❒ By pressing [Details], you can view details about the selected destinations.

❒ Up to 100 destinations can be displayed as search results.

❒ By pressing [Advanced Search], the following criteria appear:

• [Beginning Word]: The names which start with the entered character or char-

acters are targeted.

For example, to search for "ABC", enter "A".

• [End Word]: The names which end with the entered character or characters

are targeted.

For example, to search for "ABC", enter "C".

• [Exact Match]: The names which correspond to an entered character or char-

acters are targeted.

For example, to search for "ABC", enter "ABC".

• [Include one Word]: The names which contain an entered character or char-

acters are targeted.

For example, to search for "ABC", enter "A", "B", or "C".

• [Exclude Words]: The names which do not contain an entered character or

characters are targeted.

For example, to search for "ABC", enter "D".

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Specifying the Sender

This section explains how to specify the e-mail sender when sending a file by e-mail

via the delivery server.

You can specify the sender by any of the following methods:

• Select the sender from the sender list in the delivery server’s Destination List

• Select the sender by entering the registration number

• Select the sender by searching the delivery server’s Destination List

Selecting a Sender from the Sender List in the Delivery Server’s

Destination List

This section explains how to select a sender from the destination list.

A Press [Sender Name].

B Select the sender.

C Press [OK].

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Delivering Scan Files

Selecting the Sender by Entering the Registration Number

You can select the sender by entering the registration number.

A Press [Sender Name].

B Press [Registration No.].

C Using the number keys, enter the three-digit registration number assigned

to the required destination folder.

If the entered number is less than five digits, press {q} after the last number.

Example: To enter 006

Press {6}, and then press {q}.

D Press [OK].

By pressing [Change], you can change the selected destination.

Note

❒ For details about specifying [Short ID:], see the manuals supplied with the

ScanRouter delivery software.

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Specifying the Sender

Selecting a Sender by Searching the Delivery Server’s

Destination List

This section explains how to select a sender by searching the delivery server’s

Destination List.

A Press [Sender Name].

B Press [Search].

C To search by name, press [Name].

To search by comment, press [Comment].

The soft keyboard appears so you can enter the name or comment.

You can also search by combining [Name] and [Comment].

D Enter part of the sender name.

To search by comment, enter part of the comment.

E Press [OK].

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Delivering Scan Files

F If necessary, press [Advanced Search], and then specify the detailed search

criteria.

By pressing [Advanced Search], you can search by [Name] and [Comment]. You

can also search by combining the [Beginning Word] or [End Word] criteria with

the other criteria.

G Press [Start Search].

Destinations that match the search criteria are displayed.

H Select the sender.

I Press [OK].

Note

❒ The Comment search function searches for destinations by comment infor-

mation, which is a registration item required by the ScanRouter delivery

software.

❒ By pressing [Details], you can view details about the selected destinations.

❒ Up to 100 items can be displayed as the search results.

❒ By pressing [Advanced Search], the following criteria appear:

• [Beginning Word]: The names which start with the entered character or char-

acters are targeted.

For example, to search for "ABC", enter "A".

• [End Word]: The names which end with the entered character or characters

are targeted.

For example, to search for "ABC", enter "C".

• [Exact Match]: The names which correspond to an entered character or char-

acters are targeted.

For example, to search for "ABC", enter "ABC".

• [Include one Word]: The names which contain an entered character or char-

acters are targeted.

For example, to search for "ABC", enter "A", "B", or "C".

• [Exclude Words]: The names which do not contain an entered character or

characters are targeted.

For example, to search for "ABC", enter "D".

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Specifying the Subject of the E-mail to Be Transmitted via the Delivery Server

Specifying the Subject of the E-mail to Be

Transmitted via the Delivery Server

This section explains how to specify the e-mail subject when sending a file by e-

mail via the delivery server.

A Press [Subject].

The soft keyboard appears.

B Enter the subject.

C Press [OK].

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Delivering Scan Files

Simultaneous Storage and Delivery

This section explains how to store a file and simultaneously deliver it.

A Press [Store File].

B Make sure that [Send & Store] is selected.

C If necessary, specify file data, such as [User Name], [File Name], and [Password].

For details, see "Specifying File Information for a Stored File".

D Press [OK].

E Specify the setting for delivering the file, and then send the file.

For details about delivering a file, see "Basic Operation for Delivering Files".

Note

❒ A file which is simultaneously stored and delivered cannot be resent from

the network delivery scanner screen. To resend the file, select it on the Se-

lect Stored File screen, and then send it. For details, see "Sending a Stored

File".

Lite, see "Installing DeskTopBinder Lite from the Supplied CD-ROM".

p.65 “Specifying File Information for a Stored File”

p.85 “Basic Operation for Delivering Files”

p.74 “Sending a Stored File”

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5. Scanning Originals with the

Network TWAIN Scanner

Using the machine, you can scan originals into a client computer over the net-

work.

Before Using the Network TWAIN Scanner

This section describes the preparations and procedure for using the network

TWAIN scanner.

Important

❒ To use the network TWAIN scanner, you must install the TWAIN driver,

which is on the supplied CD-ROM. For details about installing the TWAIN

driver, see "Installing the TWAIN Driver from the Supplied CD-ROM".

❒ To use the network TWAIN scanner, a TWAIN-compliant application, such

as DeskTopBinder, must be installed on the client computer. DeskTopBinder

Lite is on the supplied CD-ROM. For details about installing DeskTopBinder

p.102 “Installing the TWAIN Driver from the Supplied CD-ROM”

p.83 “Installing DeskTopBinder Lite from the Supplied CD-ROM”

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Scanning Originals with the Network TWAIN Scanner

Outline of the Network TWAIN Scanner

This section outlines the network TWAIN scanner function.

In the TWAIN scanner mode, you can share this machine among multiple com-

puters. Therefore, you don't have to prepare a special computer for scanner or

reconnect the scanner and each computer every time you need to use it.

ZZZ514S

1. This Machine

2. Client Computer

Scans an original after receiving a scan

instruction from a client computer, and

then sends the scan file over the network

to the client computer.

Specifies the scanner settings and con-

trols the scanner using an application,

such as DeskTopBinder Lite, that sup-

ports the network TWAIN scanner. Re-

ceives the files scanned by the machine

and displays them using an application

that supports the network TWAIN scan-

ner.

Note

❒ When using the machine as a network TWAIN scanner, you do not need to

press {Scanner} on the machine’s control panel. The screen switches automati-

cally when you scan an original from a client computer using the TWAIN driver.

To use functions other than the network TWAIN scanner, press [Exit].

100

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Before Using the Network TWAIN Scanner

Preparing to Use the Network TWAIN Scanner

This section describes the preparations and settings for using the machine as a

network TWAIN scanner.

Important

❒ To use the network TWAIN scanner, an application that supports the scan-

ner, such as DeskTopBinder Lite, must be installed on the computer. Desk-

TopBinder Lite is on the supplied CD-ROM. For details about installing

DeskTopBinder Lite, see "Installing DeskTopBinder Lite from the Supplied

CD-ROM".

A Connect the machine to the network.

Connect the machine to the network using an Ethernet cable or IEEE 1394 ca-

ble, or Wireless LAN (IEEE 802.11b).

B Make the necessary network settings in [System Settings].

If you have connected the machine to the network using an Ethernet cable,

make the following settings. For details, see General Settings Guide.

• Specify the machine’s IPv4 address and subnet mask

• In [Effective Protocol], enable [IPv4]

C Install the TWAIN driver on a client computer.

For details about installing the TWAIN driver, see "Installing the TWAIN

Driver from the Supplied CD-ROM".

Note

❒ To connect the machine to network using an IEEE 1394 cable or wireless

LAN (IEEE 802.11b), an extended 1394 board or extended wireless LAN

board is required respectively. For details, see Network Guide.

❒ For details about [System Settings], see General Settings Guide.

❒ Items to set up in [System Settings] vary depending on the network environ-

ment. For details about the network settings, see General Settings Guide.

Be sure to read them before use.

p.102 “Installing the TWAIN Driver from the Supplied CD-ROM”

p.83 “Installing DeskTopBinder Lite from the Supplied CD-ROM”

101

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Scanning Originals with the Network TWAIN Scanner

Installing the TWAIN Driver from the Supplied CD-ROM

This section explains how to install the TWAIN driver on a client computer from

the supplied "Scanner/PostScript^®Drivers and Utilities" CD-ROM.

To use the network TWAIN scanner, you must install the TWAIN driver on a cli-

ent computer.

A Start Windows, and then insert the CD-ROM labeled "Scanner/PostScript^®

Drivers and Utilities" into the CD-ROM drive of the client computer.

The installer is automatically started and the [Scanner/PostScript^®Drivers and

Utilities] dialog box appears.

B Click [TWAIN Driver].

C The installer of the TWAIN Driver starts. Follow the instructions.

Note

❒ Before you start the installation, check the system requirements for the

TWAIN driver. For details about the system requirements, see "Software

Supplied on CD-ROM".

❒ You can install the software using the auto-run program. For details about

the auto-run program, see "Quick Install".

❒ If the installer does not start automatically, see "Quick Install".

❒ When the installation is complete, a message about restarting the client

computer may appear. In this case, restart the client computer.

❒ After the installation is complete, a folder with the name of the machine in

use is added in [Program] on the [Start] menu. Help can be displayed from

here.

❒ Notes on using the network TWAIN scanner are provided in "Readme.txt".

p.147 “Software Supplied on CD-ROM”

p.147 “Quick Install”

102

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Basic Network TWAIN Scanner Operation

This section describes the basic operation for scanning with the network TWAIN

scanner.

Important

❒ To use the network TWAIN scanner, a TWAIN-compliant application, such

as DeskTopBinder and the TWAIN driver must be installed on the client com-

puter.

The following procedure uses Windows XP and DeskTopBinder Lite by way of

example.

A On the [Start] menu, point to [Program], point to [DeskTopBinder], and then click

[DeskTopBinder].

B On the [Tools] menu, click [Scanner Settings...].

C Click [Select Scanner Driver...].

D Select the name of the machine you want to use in the list, and then click

[Select...].

E Click [OK].

F Place originals.

G On the [File] menu, point to [Add Document], and then click [Scan...] to display

the Scanner Control dialog box.

A dialog box that is used to control a scanner using the TWAIN driver is re-

ferred to as the Scanner Control dialog box.

H Make settings according to such factors as the type of original, type of scan-

ning, and orientation of the original.

For details, see the TWAIN driver Help.

I In the Scanner Control dialog box, click [Scan...].

Depending on the security setting, if you press [Scan...], a dialog box for en-

tering the user name and password may appear.

If there are more originals to be scanned, place the next original, and then

click [Scan...].

If there are no more originals to be scanned, click [Complete].

J On the [File] menu, click [Exit].

K Enter the file name, and then click [OK].

The DeskTopBinder viewer closes and the image is stored in DeskTopBinder

Lite.

103

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Scanning Originals with the Network TWAIN Scanner

Note

❒ If you have already selected a scanner, you do not need to select the scan-

ner unless you want to change it.

❒ Using DeskTopBinder, you can edit and print scan files. For more informa-

tion about DeskTopBinder, see DeskTopBinder manuals.

❒ The model name of the connected scanner appears in the title bar of the

Scanner Control dialog box. If there is more than one scanner of the same

model on the network, make sure you have selected the correct scanner. If

you have not, click [Select Scanner Driver...], and then select the scanner

again. If the correct scanner does not appear in the list, check that the scan-

ner is correctly connected to the network and that its IPv4 address has been

specified. If the correct scanner still does not appear, consult the network

administrator.

104

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6. Various Scan Settings

This section describes various scan settings.

Scan Settings

This section explains how to make Scan settings.

A Press [Scan Settings].

B Specify resolution, scan size, and other settings, as required.

C Press [OK].

105

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Various Scan Settings

Items for Specifying Scan Settings

This section describes the items for Scan Settings.

Scan Type

Select a scan type that is appropriate for your original.

❖ [Black & White: Text]

Appropriate to increase OCR readability using an OCR-compliant application.

• [Dropout Colour]

You can select not to scan the following colours: [Chromatic Colour], [Red],

[Green], [Blue]. When you select a colour to leave out of the scan, specify its

level of coverage. There are five levels. Press [Narrow] to leave out colours

that are closest to the specified colour. Press [Wide] to broaden the coverage

of the specified colour and not scan those colours.

❖ [B & W: Text / Line Art]

Standard black and white originals containing mainly characters. Creates

scanned images suitable for printing.

❖ [B & W: Text / Photo]

Originals containing a mixture of photographs, pictures and characters (two-

value). Creates scanned images suitable for printing.

❖ [Black & White: Photo]

Originals containing photographs and other pictures (two-value). Creates

scanned images suitable for printing.

❖ [Gray Scale]

Originals containing photographs and other pictures (multi-value). Creates

scanned images suitable for displaying on a computer screen.

❖ [Full Colour: Text / Photo]

Originals for colour printing mainly consisting of characters.

❖ [Full Colour: Glossy Photo]

Originals of silver salt photographs and other colour pictures.

❖ [Auto Colour Select]

Scans originals by automatically judging the colours of the originals.

Note

❒ [Dropout Colour] can be set when [Black & White: Text] is selected for [Scan Type].

❒ If [Auto Colour Select] is selected, the machine may fail to correctly judge col-

ours depending on the scanning condition or the contents of originals.

❒ IF [High Compression PDF] is selected as the file type, you can select only [Gray

Scale], [Full Colour: Text / Photo], or [Full Colour: Glossy Photo] for Scan Type.

106

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Items for Specifying Scan Settings

Resolution

Select resolution for scanning originals.

Select [100 dpi], [150 dpi], [200 dpi], [300 dpi], [400 dpi], or [600 dpi]as the scanning resolution.

Note

❒ If [High Compression PDF] is selected as the file type, you cannot select [100 dpi],

[150 dpi] and [600 dpi]. For details about file types, see "Setting File Type and

File Name".

Reference

p.127 “Setting File Type and File Name”

Scan Size

Select the size of the original to be scanned.

The following items and sizes can be selected:

❖ [Auto Detect]

Scans original sizes using the automatic size detect function.

❖ [Mixed Sizes]

Scans a batch of originals of the same width by different length by detecting

the length of each.

❖ Template size

A3S, A4R, A4S, A5R, A5S, 11 × 17S, 8¹/₂× 14S, 8¹/₂× 13S, 8¹/₂× 11R,

8¹/₂× 11S, 5¹/₂× 8¹/₂R, 5¹/₂× 8¹/₂S, B4 JISS, B5 JISR, B5 JISS

❖ [Custom Size]

Scans in a specified size.

Note

❒ If [Custom Size] is selected, you can specify the dimensions (width and height)

of the scan area in mm.

❒ When scanning originals of the same width but different length at the same

time, place them correctly by referring to the chart below.

ALQ021S

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Various Scan Settings

Relationship of original of mixed sizes and scan size

This section explains differences you need to be aware of when scanning origi-

nals of the same width but different length (such as A3&A4) using the original

position setting and size.

• If you select set [Mixed Sizes], the machine detects the length of same width

originals and scans them.

You can place combinations of the following original sizes: A3L&A4K,

B4L&B5K, A4L&A5K.

• If a template size is selected, the machine scans originals at the selected size

regardless of the actual size of originals. If an original is smaller than the se-

lected size, the machine applies margins to the scan area.

• If [Auto Detect] is selected for scanning originals from the exposure glass, the

machine detects the size of individual originals and scans accordingly.

• If only [Auto Detect] is selected for scanning originals from the ADF, the ma-

chine scans all originals based on the size of the first original.

Setting procedure of custom size when scanning an entire original

This section explains how to set a custom size for scanning an entire original.

To scan the entire area of an original, measure its dimensions and enter them un-

der Original Size (X1 and Y1) and Scan Area (X3 and Y3).

The following example explains how to scan the entire area of an original.

ALQ001S

You do not need to specify a Start Position (X2 and Y2). Specify it as 0 mm.

For Scan Size, enter the same value as Original Size.

A Press [Scan Settings].

B Press [Scan Size].

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Items for Specifying Scan Settings

C Press [Custom Size].

D Specify Original Size (X1 and Y1) using the number keys, and then press {q}.

For example, set X1 to 300 mm and Y1 to 200 mm.

E Set Start Position (X2 and Y2) to 0 mm, and then press {q}.

For example, set X2 and Y2 to 0 mm, and press {q}.

F Specify Scan Area (X3 and Y3) using the number keys, and then press {q}.

For example, set X3 to 300 mm and Y3 to 200 mm.

G Press [OK].

H Check Scan Area (X3 and Y3) are displayed above [Custom Size], and then

press [OK].

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Various Scan Settings

Setting procedure of custom size when scanning part of an original

This section explains how to set a custom size for scanning an area within an

original.

To scan part of the original, it is necessary to specify Original Size (X1 and Y1),

Start Position (X2 and Y2), and Scan Area (X3 and Y3). Relationship of Original

Size, Start Position, and Scan Size differs depending on the original orientation

and set position. Make settings correctly by referring to the following examples.

❖ Example 1

Original is placed in the

orientation on

the exposure glass or in the

ADF

ALQ014S

❖ Example 2

Original is placed in the

orientation on

the exposure glass or in the

ADF

ALQ015S

Examples 1 and 2 (above) explain the procedure for scanning the "R" area of the

original.

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Items for Specifying Scan Settings

A Press [Scan Settings].

B Press [Scan Size].

C Press [Custom Size].

D Specify Original Size (X1 and Y1) using the number keys, and then press {q}.

For example, set X1 to 300 mm and Y1 to 200 mm.

E Specify Start Position (X2 and Y2) using the number keys, and then press {q}.

For example, set X2 to 30 mm and Y2 to 20 mm.

F Specify Scan Area (X3 and Y3) using the number keys, and then press {q}.

For example, set X3 and Y3 to 80 mm.

G Press [OK].

H Check Scan Area (X3 and Y3) are displayed above [Custom Size], and then

press [OK].

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Various Scan Settings

How to set originals to scan them by custom size

This section explains how to place originals you want to scan at Custom size.

❖ Original orientation setting

Select an orientation according to the orientation of the original you have

placed. The following four types of orientations are available:

•

(Reverse Orientation: OFF)

(Reverse Orientation: ON)

For details, see "Setting of Original Feed Type".

❖ Placing an original

Place originals face up in the ADF; face down on the exposure glass.

❖ Original Orientation is [ ] (Reverse Orientation: OFF)

Placing an original in the ADF

ALQ017S

Placing an original on the exposure glass

Align the original, turn it rightward or left-

ward, and then place it face down on the expo-

sure glass.

ALQ018S

❖ Original Orientation is [ ] (Reverse Orientation: OFF)

Placing an original in the ADF

ALQ019S

Placing an original on the exposure glass

Align the original, turn it upward or down-

ward, and then place it face down on the expo-

sure glass.

ALQ020S

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Items for Specifying Scan Settings

❖ Original Orientation is [ ] (Reverse Orientation: ON)

Placing an original in the ADF

AMR005S

Placing an original on the exposure glass

Align the original, turn it rightward or left-

ward, and then place it face down on the expo-

sure glass.

AMR006S

❖ Original Orientation is [ ] (Reverse Orientation: ON)

Placing an original in the ADF

AMR007S

Placing an original on the exposure glass

Align the original, turn it upward or down-

ward, and then place it face down on the expo-

sure glass.

AMR008S

Reference

p.115 “Setting of Original Feed Type”

Edit

Make editing settings.

❖ [Erase Border]

Deletes the borders of the scanned original according to the specified width.

If you select [Same Width], you can specify, in mm, a uniform width for dele-

tion all around the original (top, bottom, left, and right sides). If you select

[Different Width], you can specify in mm a different width for deletion for each

side.

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Various Scan Settings

Adjusting Image Density

This section explains how to adjust image density.

To adjust image density, press [W] or [V], at the left and right of [Auto Density].

These buttons increase or decrease the image density in single increments up to 7.

Selecting [Auto Density] corrects scanning density to improve resolution of paper

types such as non-white paper like newspaper or transparent originals. To ad-

just image density when [Auto Density] is selected, under [Scanner Features], select

[Background Density of ADS (Full Colour)]. For details, see General Settings Guide.

Note

❒ If you select [Black & White: Text], [B & W: Text / Line Art], or [B & W: Text / Photo]

for [Scan Type] under [Scan Settings], [Auto Density] is automatically selected.

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Setting of Original Feed Type

This section explains Original Feed Type settings such as orientation and scan

sides of originals.

Original Orientation

This section explains how to correctly display the top/bottom orientation of

scanned originals on a client computer screen.

A Press [Original Feed Type].

B In Original Orientation, press the key which corresponds to the orientation

of the original you have placed.

You can select [ ] or [ ] as the orientation. If you press [Reverse Orienta-

tion], [ ] and [ ] are also available.

C Press [OK].

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Various Scan Settings

Placing Originals

To correctly display the top/bottom orientation of the scanned original on a cli-

ent computer, the placement of the original and the settings made on the control

panel must match.

Place originals correctly by referring to the following table:

❖ Exposure Glass

Original orientation

Control Panel Key

top edge touches top left corner of exposure

glass

top edge touches rear of exposure glass

bottom edge touches top left corner of expo-

sure glass

bottom edge touches rear of exposure glass

❖ ADF

Original orientation

Control Panel Key

top edge placed first

top edge touches rear of ADF

bottom edge placed first

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Setting of Original Feed Type

Original orientation

Control Panel Key

bottom edge touches rear of ADF

Note

❒ Originals are normally rectangular ( ) or horizontally long ( ). However, the

table above uses squares to make original orientation easier to understand.

Even if the actual shape of the original is different, the combination of original

orientation and the orientation specified on the scanner driver does not

change.

❒ When you specify Full Colour, Gray Scale, or Auto Colour Select for Scan

Type, and single page TIFF/JPEG or multi-page TIFF is selected as the file

type, refer to the table below for how to place originals. Originals placed in

orientations that are not recommended in the table might appear incorrectly

top/bottom oriented on client computer displays.

Placing an Original on the Exposure

Glass

Placing an Original in the ADF

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Various Scan Settings

Original Settings

This section explains the settings for the scanning the sides of originals.

One-sided original

This section explains the settings for scanning only one side of originals.

A Press [Original Feed Type].

B In [Original Settings], select [1 Sided Original].

C Press [OK].

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Setting of Original Feed Type

Two-sided original

This section explains the settings for scanning both sides of originals.

A Press [Original Feed Type].

B In [Original Settings], select [2 Sided Original].

C In [Page Opening Orientation], select [Top to Top] or [Top to Bottom] according to

the binding orientation of the originals.

Top to Top

Top to Bottom

D If the last page of the last original is blank, in [Last Page], select [1 Side] or [2

Sides].

To skip the last page, select [1 Side].

To scan the last page as blank page, select [2 Sides].

E Press [OK].

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Various Scan Settings

Note

❒ If you selected [Divide], the setting made here is applied to the last page of

each batch of divided originals.

Multiple Originals Containing One-Sided and Two-Sided Pages

This section explains the settings for switching between [1 Sided Original] and [2

Sided Original] when scanning multiple originals mixed containing one-sided and

two- sided pages. Select [Mix 1 & 2 Sided]. Then, before placing additional origi-

nals, switch between [1 Sided Original] and [2 Sided Original], and then start scan-

ning.

Important

❒ To scan multiple originals multiple times, you must select [Batch] or [SADF]

before making the settings. For details, see "Batch, SADF".

A Press [Original Feed Type].

B In Original Settings, select [Mix 1 & 2 Sided].

C Press [OK].

Note

❒ To select [Mix 1 & 2 Sided], you must first select [Batch] or [SADF].

❒ [Mix 1 & 2 Sided] and [Divide] cannot be selected at the same time. The func-

tion selected last has priority.

❒ To switch the scanning setting for additional originals to [1 Sided Original]

after scanning one side of the last page of a batch of two-sided originals,

press [Change Setting], and then press [1 Sided Original].

❒ One-sided and two-sided originals are usually output to different trays.

However, if you select [Mix 1 & 2 Sided], all originals are output back side up

(reversed) to the same tray. This allows you to check the scanning order,

regardless of whether they are one-sided or two-sided originals.

p.122 “Batch, SADF”

p.125 “Scanning Multiple Pages of Originals as One File”

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Setting of Original Feed Type

Thin Paper

This section explains settings for preventing thin originals being damaged when

they are fed from the ADF for scanning.

A Press [Original Feed Type].

B Press [Thin Paper].

C Press [OK].

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Various Scan Settings

Batch, SADF

This section describes the setting for scanning multiple originals multiple times.

To scan multiple originals as a single file, select [Batch].

To have the ADF scan multiple originals individually, select [SADF].

• If you select [Batch], scanning starts as soon as you place the additional origi-

nals and press {Start}. When all the originals have been scanned, press {q}.

If you select [Batch], regardless of the default settings, the machine waits until

additional originals are placed.

• If [SADF] is selected, scanning starts as soon as you place additional originals

in the ADF. Select which operation the machine performs while waiting for

additional originals in [Wait Time for Next Original(s): SADF] under [Scanner Fea-

tures]. For details about [Wait Time for Next Original(s): SADF], see General Set-

tings Guide "Scan Settings".

A Press [Original Feed Type].

B Select [Batch] or [SADF].

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Setting of Original Feed Type

C Press [OK].

Note

❒ If [SADF] is selected, scanning starts as soon as you place additional origi-

nals in the ADF. However, in the following cases you must press {Start} to

start scanning additional originals.

• After scanning additional originals using the exposure glass

• After changing settings while waiting for additional originals

• After opening/closing the ADF

Reference

p.125 “Scanning Multiple Pages of Originals as One File”

Divide

This section explains settings for dividing multiple originals by a specified

number of pages and then sending them.

A Press [Original Feed Type].

B Press [Divide].

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Various Scan Settings

C Press [Change], and then use the number keys to enter the number of pages

you want to divide the job into sets of.

D Press {q}.

E If necessary, press [Division Check].

When you select [Division Check], if the originals were not scanned in order

due to a paper jam or multi-sheet feed, a screen for stopping or continuing

scanning appears at the end of the scan.

F Press [OK] twice.

The current settings are displayed.

Note

❒ [Divide] and [Mix 1 & 2 Sided] cannot be selected at the same time. The func-

tion selected last has priority.

❒ If the last page of a batch of divided originals is blank, you can skip that

page. To skip scanning, in [Last Page] under [2 Sided Original], select [1 Side].

To scan the last page as a blank page, select [2 Sides]. For details, see "Two-

sided original".

Reference

p.119 “Two-sided original”

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Scanning Multiple Pages of Originals as One File

Scanning Multiple Pages of Originals as

One File

This section explains the procedure for sending multiple originals as a multi-

page file or storing them as a single stored file.

Important

❒ To send multiple originals as a multi-page file, in [File Name / Type], select a

multi-page file type. For details about file types, see "Setting File Type".

A Press [Original Feed Type].

B Select [Batch] or [SADF].

To scan originals using the exposure glass, select [Batch]. To scan originals using

the ADF, select [SADF]. For detail about [Batch] and [SADF], see "Batch, SADF".

C Press [OK].

D Place originals.

E Make settings for sending by e-mail or Scan to Folder, delivering, or storing.

F Press {Start} to scan originals.

If [Batch] is selected, place additional originals, and then press {Start}.

If [SADF] is selected, scanning starts automatically when you place additional

originals.

Repeat this step until all originals are scanned.

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Various Scan Settings

G After all originals are scanned, press {q}.

Storing or transmission starts.

Note

❒ If [Batch] is selected, originals can be scanned using the ADF.

❒ When scanning originals using the exposure glass, depending on the set-

tings for [Wait Time for Next Orig.: Exposure Glass] under [Scanner Features], the

machine can wait for additional originals even if [Batch] is not selected in

[Original Feed Type]. For details about [Wait Time for Next Orig.: Exposure Glass],

see General Settings Guide.

❒ If, under [Scanner Features], [Set Wait Time] is set for [Wait Time for Next Orig.:

Exposure Glass] or [Wait Time for Next Original(s): SADF], place additional orig-

inals within the specified time. When the countdown ends, transmission or

storage starts automatically. To start transmission or storage before the

countdown is completed, press {q}. Countdown is canceled if Scan Set-

tings or other settings are changed in the meantime. Place additional orig-

inals, and then press {Start}. The machine scans the originals and the

countdown is resumed. For details about [Wait Time for Next Orig.: Exposure

Glass] and [Wait Time for Next Original(s): SADF], see General Settings Guide.

❒ If [SADF] is selected, scanning from the exposure glass is enabled after

scanning from the ADF. If this happens, you must press {Start} to start

scanning.

❒ To switch the scanning setting for additional originals to [1 Sided Original]

after scanning one side of the last page of a batch of two-sided originals,

press [Change Setting], and then press [1 Sided Original].

p.122 “Batch, SADF”

p.127 “Setting File Type”

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Setting File Type and File Name

This section explains the procedure for setting file type, file name, and security

for PDF files.

Setting File Type

This section explains the procedure for setting the file type of a file you want to

send. File types can be specified when sending files by e-mail or Scan to Folder,

and sending stored files by e-mail or Scan to Folder

Important

❒ To deliver files, set the file type using the delivery server computer. For de-

tails, see the manuals supplied with the ScanRouter delivery software.

❒ Files are stored in TIFF or JPEG format. If [Store Only] is selected for [Store File],

file type cannot be specified. If [Send & Store] is selected for [Store File], files can

be sent by e-mail or Scan to Folder in a specified format. However, files are

not stored in the specified file type. Specify the file type for stored files when

sending them.

Selectable file types differ depending on scan and other settings. For details, see

"Relationship between File Type Specified for Scanning and File Types for Send-

ing E-mail and Folder".

You can select one of the following file types:

• For Single Page

[TIFF / JPEG], [PDF], or [High Compression PDF]

• For Multi-page

[TIFF], [PDF], or [High Compression PDF]

A Press [File Name / Type].

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Various Scan Settings

B Select a file type.

C Press [OK].

Note

❒ Converting a file type into High Compression PDF reduces the file's data

volume without loss of character readability.

❒ High Compression PDF can be selected when sending files by e-mail or

Scan to Folder. It cannot be selected when sending and storing files simul-

taneously.

❒ Adobe Acrobat Reader/ Adobe Reader 5.0 and later versions support High

Compression PDF.

❒ High Compression PDF files created by this machine cannot be printed us-

ing PDF Direct Print function.

❒ High Compression PDF files cannot be displayed correctly using Desk-

TopBinder Easy Viewer.

❒ High Compression PDF cannot be selected when using capture function.

❒ To select High Compression PDF, make the following Scan Type and Res-

olution settings:

• Scan Type: Full colour or Gray Scale

• Resolution: 200 dpi, 300 dpi, or 400 dpi

• Preview: Not selected