Compact Fax
and Digital Answering System
Operating Instructions
Model No.
KX-FP145
FOR FAX ADVANTAGE ASSISTANCE:
— PHONE CALL
1-800-HELP-FAX (1-800-435-7329)
— E-MAIL TO
for customers in the U.S.A. or Puerto
Rico
Please read these Operating
Instructions before using the unit
and save for future reference.
— REFER TO
for customers in the U.S.A. or Puerto
Rico
This model is designed to be
used only in the U.S.A.
Download from Www.Somanuals.com. All Manuals Search And Download.
Location of Controls
Please keep this page open when following operating instructions.
For a description of each button, see page 9.
A
B
C D E
F
G H I
MIC
TONE
DIGITAL
SP-PHONE FLASH
J
K L
M
N
O
P Q
R S
Keys (Listed in alphabetical order)
AUTO ANSWER F
BROADCAST A
CALLER ID B
COPY J
DIGITAL SP-PHONE P
ERASE D
HELP M
MENU O
MUTE S
NAVIGATOR N
PAUSE R
PLAY MESSAGES E
QUICK I
RECORD C
REDIAL R
SET K
SLOW H
START K
STOP L
TONE G
VOLUME N
FAX/START K
FLASH Q
ii
Download from Www.Somanuals.com. All Manuals Search And Download.
Thank you for purchasing a Panasonic fax machine.
Things you should keep a record of
Attach your sales receipt here.
For your future reference
Date of purchase
Serial number
(found on the rear of the unit)
Dealer’s name and address
Dealer’s telephone number
Caution:
L The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer
or other electronic device, including fax machines, to send any message unless such message clearly
contains in a margin at the top or bottom of each transmitted page or on the first page of the
transmission, the date and time it is sent and an identification of the business or other entity, or other
individual sending the message and the telephone number of the sending machine or such business,
other entity, or individual. (The telephone number provided may not be a 900 number or any other
number for which charges exceed local or long-distance transmission charges.)
In order to program this information into your fax machine, you should complete the instructions on
page 21 to page 23.
L Note that the images of copied or received documents will remain on the used ink film. Use discretion
when disposing of the used ink film.
L Do not rub or use an eraser on the printed side of recording paper, as the print may smear.
Energy Star:
L As an ENERGY STAR® Partner, Panasonic has determined that this product meets the ENERGY
STAR guidelines for energy efficiency.
ENERGY STAR is a U.S. registered mark.
Trademarks:
L Hammermill is a registered trademark of INTERNATIONAL PAPER in the United States and/or other
countries.
L openLCR and openLCR.com are the trademarks of openLCR.com, Inc.
L All other trademarks identified herein are the property of their respective owners.
Copyright:
L This manual is copyrighted by Panasonic Communications Co., Ltd. (PCC) and its licensee. Under
the copyright laws, this manual may not be reproduced in any form, in whole or part, without the prior
written consent of PCC and its licensee.
© 2004 Panasonic Communications Co., Ltd. All Rights Reserved.
2
Download from Www.Somanuals.com. All Manuals Search And Download.
Important Instructions
IS1mFapofeortrFytaInxstAtIrndusvctatriunotcnatsigoensassistance, call 1-800-435-7329.
B. If liquid has been spilled into the unit.
C. If the unit has been exposed to rain or
water.
Important safety
instructions
D. If the unit does not work normally by
following the operating instructions.
Adjust only controls covered by the
operating instructions. Improper
adjustment may require extensive work
by an authorized service center.
E. If the unit has been dropped or physically
damaged.
When using this unit, basic safety precautions
should always be followed to reduce the risk of
fire, electric shock, or personal injury.
1. Read and understand all instructions.
2. Follow all warnings and instructions marked
on this unit.
3. Unplug this unit from power outlets before
cleaning. Do not use liquid or aerosol
cleaners. Use a damp cloth for cleaning.
4. Do not use this unit near water, for example
near a bathtub, wash bowl, kitchen sink, etc.
5. Place the unit securely on a stable surface.
Serious damage and/or injury may result if
the unit falls.
F. If the unit exhibits a distinct change in
performance.
14.During thunderstorms, avoid using
telephones except cordless types. There may
be a remote risk of an electric shock from
lightning.
15.Do not use this unit to report a gas leak, when
in the vicinity of the leak.
6. Do not cover slots and openings on the unit.
They are provided for ventilation and
protection against overheating. Never place
the unit near radiators, or in a place where
proper ventilation is not provided.
7. Use only the power source marked on the
unit. If you are not sure of the type of power
supplied to your home, consult your dealer or
local power company.
8. For safety purposes this unit is equipped with
a grounded plug. If you do not have this type
of outlet, please have one installed. Do not
defeat this safety feature by tampering with
the plug.
9. Do not place objects on the power cord.
Install the unit where no one can step or trip
on the cord.
SAVE THESE
INSTRUCTIONS
CAUTION:
Installation
L Never install telephone wiring during a
lightning storm.
L Never install telephone jacks in wet locations
unless the jack is specifically designed for
wet locations.
L Never touch uninsulated telephone wires or
terminals unless the telephone line has been
disconnected at the network interface.
L Use caution when installing or modifying
telephone lines.
10.Do not overload power outlets and extension
cords. This can result in the risk of fire or
electric shock.
L Do not touch the plug with wet hands.
11.Never push any objects through slots in this
unit. This may result in the risk of fire or
electric shock. Never spill any liquid on the
unit.
12.To reduce the risk of electric shock, do not
disassemble this unit. Take the unit to an
authorized service center when service is
required. Opening or removing covers may
expose you to dangerous voltage or other
risks. Incorrect reassembly can cause
electric shock when the unit is subsequently
used.
WARNING:
L To prevent the risk of fire or electrical shock,
do not expose this product to rain or any type
of moisture.
13.Unplug this unit from power outlets and refer
servicing to an authorized service center
when the following conditions occur:
A. When the power cord is damaged or
frayed.
For Fax Advantage assistance, call 1-800-435-7329.
3
Download from Www.Somanuals.com. All Manuals Search And Download.
Important Instructions
For best performance
L Keep the unit away from electrical noise
generating devices, such as fluorescent
lamps and motors.
L The unit should be kept free from dust, high
temperature and vibration.
L The unit should not be exposed to direct
sunlight.
L Do not place heavy objects on top of this unit.
L Wipe the outer surface of the unit with a soft
cloth. Do not use benzine, thinner, or any
abrasive powder.
L Do not use this unit near liquid-for example,
near a bathtub, washbowl, sink, etc. Damp
basements should also be avoided. The unit
should be kept away from heat sources such
as heaters, kitchen stoves, etc. It also should
not be placed in rooms where the
temperature is less than 5°C (41°F) or
greater than 35°C (95°F).
L Store unused paper in the original packaging,
in a cool and dry place. Not doing so may
affect print quality.
For Fax Advantage assistance, call 1-800-435-7329.
4
Download from Www.Somanuals.com. All Manuals Search And Download.
1. Table of Contents
1. Introduction and
Accessories
Sending Faxes
4.3 Sending a fax using the navigator
4.4 Broadcast transmission....................32
Receiving Faxes
ANSWER} OFF................................34
Finding the Controls
Installation
1.6 Handset cord....................................12
2. Preparation
Distinctive Ring
Help Button
Volume
2.8 Adjusting volume ..............................20
Initial Programming
single telephone line.........................38
a single telephone line......................38
6. Copy
Copying
2.9 Date and time...................................21
3. Telephone
7.2 Leaving a message for others or
Incoming Messages
Remote Operation
Voice Mailbox
7.7 Listening to recorded mailbox
7.8 Listening to recorded mailbox
messages from a remote location ....48
Option
Automatic Dialing
3.1 Storing names and telephone numbers
Recording
Caller ID
3.4 Caller ID service...............................27
3.5 Viewing and calling back using caller
information........................................27
3.6 Storing caller information into the
navigator directory............................29
7.9 Transferring recorded messages to
another telephone ............................48
5
Download from Www.Somanuals.com. All Manuals Search And Download.
Table of Contents
8. Programmable Features
Features
8.1 Programming....................................50
8.3 Advanced features............................52
9. Help
Error Messages
Frequently Asked Questions
Jams
Cleaning
9.7 Document feeder/scanner glass
10.Caller IQ Feature
Caller IQ Feature
10.3 Updating the rate table (downloading
10.4 Downloading information..................71
Printed Reports
Specifications
FCC and Other Information
11.3 FCC and Other Information..............75
Limited Warranty
11.4 Limited Warranty ..............................77
Customer Services
11.5 Customer Services directory............79
12.Index
12.1 Index................................................ 80
6
Download from Www.Somanuals.com. All Manuals Search And Download.
1. Introduction and Installation
1
Introduction and Installation
1.1 Included accessories
No.
1
2
3
4
5
6
Item
Part number*1
PFJA1030Z
PQJA10075Z
PFJXH0430Z
PFJA04C001Z
PFKS1104Z1
----------
Quantity Specifications
Power cord
Telephone line cord
Handset
1
1
1
1
1
1
----------
----------
----------
----------
----------
Handset cord
Paper tray
Starter ink film (10
meters long)
prints about 30 letter-
sized pages.*2
7
8
Operating instructions
Quick installation guide
PFQX2006Z
PFQW2146Z
1
1
----------
----------
*1 Part numbers are subject to change without notice.
*2 For replacement film, see page 8.
Note:
L If any items are missing or damaged, check with the place of purchase.
L Save the original carton and packing materials for future shipping and transportation of the unit.
1 2 3
4
5
6
7
8
For Fax Advantage assistance, call 1-800-435-7329.
7
Download from Www.Somanuals.com. All Manuals Search And Download.
1. Introduction and Installation
Finding the Controls
1.3 Overview
The included film roll is 10 meters (321/2') long
and prints about 30 letter-sized pages.
Accessories for this unit can be ordered online or
by fax.
1
2
3 4 5 6 7
–
Replacement film*1 (KX-FA92): 35 m (114')
× 2 rolls (Each roll will print about 113 letter-
sized pages.)
*1 To ensure the unit operates properly, we
recommend the use of a Panasonic
replacement film. The ink film is not
reusable. Do not rewind and use the
ink film again.
To place an order online (for customers in
the U.S.A. ONLY)
Visit our web site:
L For questions regarding online orders:
E-mail: [email protected]
Telephone: 1-866-888-2929
8
9
j k l m
1 Speaker
2 Document guides
3 Paper tray
4 Recording paper support
5 Recording paper entrance
6 Recording paper exit
7 Tension plate
8 Front cover
9 Document exit
To place an order by fax
Fax: 1-800-237-9080
Include:
–
–
–
your name, shipping address and telephone
number
credit card type, number, expiration date and
your signature
part number and quantity
j Microphone
k Document entrance
l Green button (Back cover release button)
m Back cover
Note:
L Remove all the blue shipping tapes before
installation.
For Fax Advantage assistance, call 1-800-435-7329.
8
Download from Www.Somanuals.com. All Manuals Search And Download.
1. Introduction and Installation
R {REDIAL}{PAUSE}
L To redial the last number dialed.
L To insert a pause during dialing.
1.4 Description of buttons
L Keep the front cover page open for button
S {MUTE}
locations.
L To mute your voice to the other party
during a conversation. Press this button
again to resume the conversation.
A {BROADCAST}
L To transmit a document to multiple parties
(page 33).
B {CALLER ID}
C {RECORD}
D {ERASE}
L To erase messages (page 42, 43).
E {PLAY MESSAGES}
L To play messages (page 43).
F {AUTO ANSWER}
L To turn ON/OFF the AUTO ANSWER
setting (page 34, 35).
G {TONE}
during dialing when your line has rotary
pulse services.
L To slow down message playback (page
43).
I {QUICK}
L To speed up message playback (page
43).
J {COPY}
L To initiate copying (page 40).
K {FAX/START}{SET}
L To initiate fax transmission or reception.
L {STOP}
M {HELP}
N {NAVIGATOR}{VOLUME}
L To adjust volume (page 20).
L To search for a stored item (page 26, 32).
L To select features or feature settings
during programming (page 50).
L To navigate to the next operation.
O {MENU}
L To initiate or exit programming.
P {DIGITAL SP-PHONE}
L For speakerphone operation (page 26).
Q {FLASH}
L To access special telephone services or
for transferring extension calls.
For Fax Advantage assistance, call 1-800-435-7329.
9
Download from Www.Somanuals.com. All Manuals Search And Download.
1. Introduction and Installation
Installation
L Make sure the blue gear (1) and white
gear (4) are installed as shown.
1.5 Ink film
4
1.5.1 Installing the ink film
1 Open the front cover by pulling up the center
part.
3
1
2
2 Release the back cover by pushing the green
button (1).
5 Turn the blue gear (1) in the direction of the
arrow until the ink film is tight (2).
1
1
3 Open the back cover.
4 Insert the front ink film roll by inserting its
blue gear (1) into the left slot of the unit (2).
Insert the rear ink film roll (3).
L The ink film is safe to touch, and will not
rub off on your hands like carbon paper.
2
For Fax Advantage assistance, call 1-800-435-7329.
10
Download from Www.Somanuals.com. All Manuals Search And Download.
1. Introduction and Installation
L Make sure that the ink film is wrapped
around the blue core (3) at least once.
The included film roll is a starter ink film. To
ensure that the unit operates properly, we
recommend the use of Panasonic replacement
film. See page 8 for accessory information.
L We cannot be responsible for any damage to
the unit or degradation of print quality which
may occur from the use of non-Panasonic
replacement film.
Correct
1 turn
Tight
3
Incorrect
Important:
paper tray beforehand, or the paper may
misfeed or jam.
1 Open the covers (see steps 1 to 3 on page
The ink film is not wrapped around the
blue core.
10).
2 Remove the used core (1) and used ink film
(2).
1
Reverse
Slack/Crease
6 Close the back cover securely by pushing
down on the notched area at both ends (1).
1
2
3 Remove the stoppers (1) and tags (2) from
the new ink film (3).
2
1
7 Close the front cover securely.
1
3
4 Insert the ink film and close the covers (see
steps 4 to 7 on page 10).
5 Install the paper tray (page 12), then insert
the recording paper (page 12).
For Fax Advantage assistance, call 1-800-435-7329.
11
Download from Www.Somanuals.com. All Manuals Search And Download.
1. Introduction and Installation
1.6 Handset cord
1.8 Recording paper
Connect the handset cord (1).
The unit can hold:
–
Up to 30 sheets of 60 g/m2 to 80 g/m2 (16 lb.
to 21 lb.) paper.
–
Up to 20 sheets of 90 g/m2 (24 lb.) paper.
Please read the note on page 74 for important
information on recording paper.
For superior results, we recommend
Hammermill® Jet Print paper.
1 Pull the tension plate forward (1).
1
1
1.7 Paper tray
Insert the tabs (1) on the paper tray (2) into the
slots on the back of the unit (3).
2
1
2 Fan the paper to prevent paper jams.
3
3 Insert the paper, print-side down (1).
L The paper should not be over the tab
(2).
2
1
For Fax Advantage assistance, call 1-800-435-7329.
12
Download from Www.Somanuals.com. All Manuals Search And Download.
1. Introduction and Installation
4 Push the tension plate back (1).
1
L If the paper is not inserted correctly,
readjust the paper, or the paper may jam.
Correct
Incorrect
For Fax Advantage assistance, call 1-800-435-7329.
13
Download from Www.Somanuals.com. All Manuals Search And Download.
2. Preparation
2CFoPonrrenFpeacxtriaoAtniodsvnandtaSgetauspsistance, call 1-800-435-7329.
attach the filter to the telephone line cord of the
fax machine.
2.1 Connections
Caution:
L When you operate this product, the power
outlet should be near the product and
easily accessible.
To a single
telephone
line jack
Telephone
Filter
Telephone line cord
line cord
Power surge
protector
(
)
Power cord
To a
power
outlet
(120 V, 60 Hz)
Telephone
line cord
To a single telephone
line jack (RJ11C)
Line surge
protector
(
)
Note:
L If any other device is connected on the same
line, this unit may disturb the network
condition of the device.
Using surge protectors
L The warranty does not cover damage due to
power line surges or lightning. For additional
protection, we recommend the use of a surge
protector.
If you use this unit with a computer or
subscribe to an xDSL service
Fax transmission/reception may be disturbed, or
you may hear interference noise during
telephone conversation. A filter to prevent this is
provided from your service company. Please
For Fax Advantage assistance, call 1-800-435-7329.
14
Download from Www.Somanuals.com. All Manuals Search And Download.
2. Preparation
2.2 Selecting the way to
use your fax machine
Depending on your situation, you can select the
Setup feature #00.
reference.
–
Machine/Fax) (page 16)
–
Case 2: Distinctive Ring (1 phone line with 2
or more phone numbers) (page 17)
Case 3: TEL ONLY (page 18)
–
–
Case 4: FAX ONLY (page 19)
{STOP}
{MENU}
{A}{B}
{SET}
1 Press {MENU}.
2 Press {#} then {0}{0}.
QUICK SETUP
PRESS SET
3 Press {SET}.
PRINT SETUP?
YES:SET/NO:STOP
4 Press {SET} again to print the Quick Setup
Guide.
L If you do not wish to print it, press
{STOP}.
5 Press {A} or {B} repeatedly to display the
desired setting.
6 Press {SET}.
7 Press {MENU}.
For Fax Advantage assistance, call 1-800-435-7329.
15
Download from Www.Somanuals.com. All Manuals Search And Download.
2. Preparation
2.3.3 How to receive calls
When receiving calls, the unit works as a
telephone answering machine and fax.
L If the call is a phone call, the unit will record a
voice message automatically.
L If a fax calling tone is detected, the unit will
receive the fax automatically.
2.3 Case 1: TAM/FAX
(Telephone Answering
Machine/Fax)
2.3.1 Your situation
You wish to use this unit as a telephone
answering machine and fax.
Note:
L Do not connect an answering machine to the
same telephone line. If one is connected, set
the automatic answer feature to OFF by
pressing {AUTO ANSWER} repeatedly.
L Do not subscribe to voice mail service as it
may disturb fax reception. If you do subscribe
to a voice mail service, call Panasonic Fax
Advantage assistance at 1-800-435-7329 for
more information.
2.3.2 How to setup
On
{STOP}
{MENU}
{A}{B}
{SET}
1 Press {MENU}.
2 Press {#} then {0}{0}.
QUICK SETUP
PRESS SET
3 Press {SET}.
PRINT SETUP?
YES:SET/NO:STOP
4 Press {SET} again to print the Quick Setup
Guide.
L If you do not wish to print it, press
{STOP}.
5 Press {A} or {B} repeatedly to display the
following.
SELECT A SETUP
=TAM/FAX
[ ]
6 Press {SET}.
L The {AUTO ANSWER} indicator turns
ON.
7 Press {MENU}.
Note:
L You can change the ring setting in TAM/FAX
mode (feature #06 on page 51).
For Fax Advantage assistance, call 1-800-435-7329.
16
Download from Www.Somanuals.com. All Manuals Search And Download.
2. Preparation
6 Press {A} or {B} repeatedly to display the
following.
2.4 Case 2: Distinctive
Ring (1 phone line with 2
or more phone numbers)
SELECT A SETUP
=DIST. RING [ ]
7 Press {SET}.
L The {AUTO ANSWER} indicator turns
ON.
2.4.1 Your situation
8 Press {MENU}.
You wish to use this unit to receive faxes using
one phone number and to handle phone calls
using another phone number. You must get an
additional phone number by subscribing to your
telephone company’s Distinctive Ring service.
L Distinctive Ring service may be called Identa
Ring service. The name of the service
Note:
L You can change the ring setting in TAM/FAX
mode (feature #06 on page 51).
2.4.3 How to receive calls
If the number assigned for phone calls is called,
the fax machine will ring and record a voice
message automatically.
If the number assigned for fax is called, the fax
machine will ring and start fax reception
automatically.
depends on the telephone company.
2.4.2 How to setup
If you subscribe to three or more phone
numbers on a single telephone line
Each phone number will be assigned a different
ring pattern by the phone company.
On
To use one number for fax, program the ring
pattern assigned for fax (feature #32 on page 39)
by referring to the ring pattern table (page 38).
{STOP}
{MENU}
{A}{B}
{SET}
1 Subscribe to Distinctive Ring service with
your local telephone company to get a new
phone number.
2 Press {MENU}.
3 Press {#} then {0}{0}.
QUICK SETUP
PRESS SET
4 Press {SET}.
PRINT SETUP?
YES:SET/NO:STOP
5 Press {SET} again to print the Quick Setup
Guide.
L If you do not wish to print it, press
{STOP}.
For Fax Advantage assistance, call 1-800-435-7329.
17
Download from Www.Somanuals.com. All Manuals Search And Download.
2. Preparation
With the fax machine
1. Press {DIGITAL SP-PHONE} or lift the
2.5 Case 3: TEL ONLY
handset to answer the call.
2.5.1 Your situation
2. When:
You wish to use the fax machine and an
extension telephone in a different room. Most
incoming calls are phone calls and the fax
machine is seldom used for fax reception.
–
–
–
document reception is required,
a fax calling tone (slow beep) is heard, or
no sound is heard,
press {FAX/START}.
3. Replace the handset if using it.
2.5.2 How to setup
L The fax machine will start fax reception.
With an extension telephone
1. When the extension telephone rings, lift the
handset of the extension telephone.
Off
2. When:
–
–
–
document reception is required,
a fax calling tone (slow beep) is heard, or
no sound is heard,
press {*}{#}{9} (default fax activation code)
firmly.
3. Replace the handset.
{STOP}
{A}{B}
{MENU}
{DIGITAL SP-PHONE}
Note:
L To receive fax documents using the
extension telephone, you must set the
remote fax activation to ON (feature #41 on
page 53) beforehand. The default setting is
“ON”.
{FAX/START}
{SET}
1 Press {MENU}.
2 Press {#} then {0}{0}.
QUICK SETUP
PRESS SET
3 Press {SET}.
PRINT SETUP?
YES:SET/NO:STOP
4 Press {SET} again to print the Quick Setup
Guide.
L If you do not wish to print it, press
{STOP}.
5 Press {A} or {B} repeatedly to display the
following.
SELECT A SETUP
=TEL ONLY
[ ]
6 Press {SET}.
L The {AUTO ANSWER} indicator turns
OFF.
7 Press {MENU}.
2.5.3 How to receive calls
You can receive a fax with the fax machine or an
extension telephone.
For Fax Advantage assistance, call 1-800-435-7329.
18
Download from Www.Somanuals.com. All Manuals Search And Download.
2. Preparation
2.6.3 How to receive faxes
Leave AUTO ANSWER ON. When the other
party sends a fax, the fax machine will receive it
automatically.
2.6 Case 4: FAX ONLY
2.6.1 Your situation
You wish to use the fax machine only for fax
reception/transmission.
2.6.2 How to setup
On
{STOP}
{MENU}
{A}{B}
{SET}
1 Press {MENU}.
2 Press {#} then {0}{0}.
QUICK SETUP
PRESS SET
3 Press {SET}.
PRINT SETUP?
YES:SET/NO:STOP
4 Press {SET} again to print the Quick Setup
Guide.
L If you do not wish to print it, press
{STOP}.
5 Press {A} or {B} repeatedly to display the
following.
SELECT A SETUP
=FAX ONLY
[ ]
6 Press {SET}.
L The {AUTO ANSWER} indicator turns
ON.
7 Press {MENU}.
Note:
L You can change the ring setting in FAX ONLY
mode (feature #06 on page 51).
For Fax Advantage assistance, call 1-800-435-7329.
19
Download from Www.Somanuals.com. All Manuals Search And Download.
2. Preparation
Help Button
Vo lu me
2.7 Help function
2.8 Adjusting volume
The unit contains helpful information which can
be printed for quick reference.
Send guide:
How to send faxes. (The information is
announced by a voice guide and is not printed
out.)
Basic settings:
How to set the date, time, your logo and fax
number.
{SET}
{A}{B}
Feature list:
How to program the features.
2.8.1 Ringer volume
Directory:
How to store names and numbers in the
navigator directory and how to dial them.
4 levels (high/medium/low/off) are available.
While the unit is idle, press {A} or {B}.
L If any documents are in the document
entrance, you cannot adjust the volume.
Confirm that there are no documents in the
entrance.
TAM operation:
How to use the Telephone Answering Machine.
Fax sending/receiving:
Help with problems sending/receiving faxes.
To turn the ringer OFF
Copier:
1. Press {B} repeatedly to display “RINGER
How to use the copier function.
OFF= OK?”.
Q and A:
2. Press {SET}.
Frequently asked questions and answers.
L When a call is received, the unit will not ring
Errors:
Explanation of error messages shown on the
L To turn the ringer back ON, press {A}.
display.
Reports:
List of available reports.
Ringer pattern
L You can select one of three ringer patterns
(feature #17, page 51).
Caller ID:
How to use the Caller ID features.
2.8.2 Handset receiver volume
5 levels (high to low) are available.
While using the handset, press {A} or {B}.
2.8.3 Speaker volume
8 levels (high to low) are available.
While using the speakerphone, press {A} or
{B}.
{SET} {HELP}
2.8.4 Fax voice guidance volume
9 levels (high to off) are available.
While listening to fax voice guidance, press
{A} or {B}.
{<}{>}
1 Press {HELP}.
2 Press {<} or {>} repeatedly to display the
2.8.5 Answering machine
volume
9 levels (high to off) are available.
While listening to recorded messages, press
{A} or {B}.
desired item.
3 Press {SET}.
L The selected item will be printed.
For Fax Advantage assistance, call 1-800-435-7329.
20
Download from Www.Somanuals.com. All Manuals Search And Download.
2. Preparation
Initial Programming
L The accuracy of the clock is approximately
60 seconds a month.
2.9 Date and time
To correct a mistake
You must set the date and time.
Press {<} or {>} to move the cursor to the
incorrect number, and make the correction.
If you have subscribed to a Caller ID
service
The date and time will be automatically set
according to the received caller information.
If you have registered with openLCR
service
The date and time will be automatically set.
{SET}
{MENU}
{<}{>}
1 Press {MENU}.
SYSTEM SETUP
PRESS NAVI.[( )]
2 Press {<} or {>} repeatedly to display the
following.
SET DATE & TIME
PRESS SET
3 Press {SET}.
L Cursor (|) will appear on the display.
M:|01/D:01/Y:04
TIME: 12:00AM
4 Enter the current month/day/year by
selecting 2 digits for each.
Example: August 10, 2004
Press {0}{8} {1}{0} {0}{4}.
M:08/D:10/Y:04
TIME: |12:00AM
5 Enter the current hour/minute by selecting 2
digits for each. Press {*} to select “AM” or
“PM”.
Example: 10:15 PM (12 hour clock entry)
1. Press {1}{0} {1}{5}.
M:|08/D:10/Y:04
TIME: 10:15AM
2. Press {*} repeatedly to display “PM”.
M:|08/D:10/Y:04
TIME: 10:15PM
6 Press {SET}.
L The next feature will be displayed.
7 Press {MENU} to exit the program.
Note:
L The date and time will be printed on each
page transmitted from your unit.
For Fax Advantage assistance, call 1-800-435-7329.
21
Download from Www.Somanuals.com. All Manuals Search And Download.
2. Preparation
Keys
{7}
Characters
2.10 Your logo
P
T
Q R
S
t
p
u
w
>
q
v
x
!
r
s
7
The logo can be your company, division or name.
{8}
U
V
Y
)
8
y
"
{9}
W X
Z
<
@
z
9
$
{0}
0
(
#
% &
¥
@ ^
’
→
{#}
To change capital or lower-
case letter.
{FLASH}
{MUTE}
{STOP}
Note:
Hyphen button
Insert button
Delete button
{STOP}
{MENU}
{MUTE}
{SET} {<}{>}{A}{B} {FLASH}
1 Press {MENU}.
L To enter another character located on the
same number key, press {>} to move the
cursor to the next space.
SYSTEM SETUP
PRESS NAVI.[( )]
2 Press {<} or {>} repeatedly to display the
To enter your logo
Example: “BILL”
following.
YOUR LOGO
PRESS SET
1. Press {2} 2 times.
LOGO=|B
3 Press {SET}.
2. Press {4} 3 times.
LOGO=|
LOGO=B|I
4 Enter your logo, up to 30 characters. See the
3. Press {5} 3 times.
character table on page 22 for details.
LOGO=BI|L
5 Press {SET}.
L The next feature will be displayed.
4. Press {>} to move the cursor to the next
space and press {5} 3 times.
6 Press {MENU} to exit the program.
LOGO=BIL|L
Note:
L Your logo will be printed on each page
transmitted from your unit.
To change capital or lower-case letters
Pressing the {#} key will change to capital or
lower-case alternately.
To select characters with the dial keypad
Keys
Characters
1. Press {2} 2 times.
LOGO=|B
{1}
1
,
[
]
{
}
+
;
–
?
2
3
4
5
6
/
|
=
.
_
C
F
I
`
:
2. Press {4} 3 times.
{2}
{3}
{4}
{5}
{6}
A
D
B
E
a
d
g
j
b
e
h
k
c
f
LOGO=B|I
3. Press {#}.
G H
i
LOGO=B|i
J
K
L
l
M N O m n
o
For Fax Advantage assistance, call 1-800-435-7329.
22
Download from Www.Somanuals.com. All Manuals Search And Download.
2. Preparation
4. Press {5} 3 times.
LOGO=Bi|l
2.11 Your fax number
To correct a mistake
Press {<} or {>} to move the cursor to the
incorrect character, and make the correction.
To delete a character
Press {<} or {>} to move the cursor to the
character you want to delete and press {STOP}.
L To erase all of the digits, press and hold
{STOP}.
{STOP}
{MENU}
{FLASH}
{SET} {<}{>}
1 Press {MENU}.
To insert a character
1. Press {<} or {>} to move the cursor to the
position to the right of where you want to
insert the character.
SYSTEM SETUP
PRESS NAVI.[( )]
2 Press {<} or {>} repeatedly to display the
2. Press {MUTE} to insert a space and enter
following.
the character.
YOUR FAX NO.
PRESS SET
To select characters using {A} or {B}
Instead of pressing the dial keys, you can select
characters using {A} or {B}.
3 Press {SET}.
L Cursor (|) will appear on the display.
1. Press {A} or {B} repeatedly to display the
NO.=|
desired character.
2. Press {>} to move the cursor to the next
space.
4 Enter your fax number, up to 20 digits.
Example: NO.=1234567|
L The character displayed is inserted.
3. Return to step 1 to enter the next character.
5 Press {SET}.
L The next feature will be displayed.
Display order of characters
6 Press {MENU} to exit the program.
Capital
alphabet
Note:
L Your fax number will be printed on each page
transmitted from your unit.
L The {*} button enters a “+” and the {#}
button enters a space.
: Pressing {A}
Number
: Pressing {B}
Symbol
Example: +234 5678
Press {*}{2}{3}{4}{#}{5}{6}{7}{8}.
Lower-case
alphabet
L To enter a hyphen in a telephone number,
press {FLASH}.
To correct a mistake
Press {<} or {>} to move the cursor to the
incorrect number, and make the correction.
To delete a number
Press {<} or {>} to move the cursor to the
number you want to delete and press {STOP}.
For Fax Advantage assistance, call 1-800-435-7329.
23
Download from Www.Somanuals.com. All Manuals Search And Download.
2. Preparation
L To erase all of the digits, press and hold
{STOP}.
For Fax Advantage assistance, call 1-800-435-7329.
24
Download from Www.Somanuals.com. All Manuals Search And Download.
3. Telephone
3AuTteolmepahtiocnDeialing
To correct a mistake
Press {<} or {>} to move the cursor to the
incorrect character/number, and then make the
correction.
3.1 Storing names and
telephone numbers into
To delete a character/number
For rapid access to frequently dialed numbers,
the unit provides the navigator directory (100
items).
Press {<} or {>} to move the cursor to the
character/number you want to delete, and press
{STOP}.
L To erase all of the digits, press and hold
{STOP}.
L You can also send faxes using the navigator
directory (page 32).
{ERASE}
3.1.1 Editing a stored item
1 Press {>}.
2 Press {A} or {B} repeatedly to display the
desired item.
3 Press {MENU}.
L If you do not need to edit the name, skip
{STOP}
{MENU}
to step 6.
{SET} {<}{>}{A}{B}
5 Edit the name (see the storing procedure on
page 25 for instructions).
1 Press {MENU} repeatedly to display
“DIRECTORY SET”.
6 Press {SET}.
number, skip to step 8.
Example: DIRECTORY
7 Edit the telephone number. For further
details, see the storing procedure on page
25.
1 ITEM
3 Enter the name, up to 10 characters (see
page 22 for instructions).
8 Press {SET}.
4 Press {SET}.
3.1.2 Erasing a stored item
1 Press {>}.
5 Enter the telephone number, up to 30 digits.
6 Press {SET}.
L To program other items, repeat steps 3 to
2 Press {A} or {B} repeatedly to display the
6.
desired item.
7 Press {MENU}.
3 Press {MENU}.
Helpful hints:
4 Press {#}.
L For your convenience, HELP-FAX (1-800-
you cannot solve a problem, call the number
(page 26). If not needed, you can erase it
(page 25).
L To cancel erasing, press {STOP}.
5 Press {SET}.
Another method to erase a stored item
L You can confirm the stored items in the
telephone number list (page 72).
1. Press {>}.
2. Press {A} or {B} repeatedly to display the
Note:
desired item.
L If “SPACE= 5 DIRS.” is displayed, you can
store only 5 more items.
L A hyphen or a space entered in a telephone
number counts as 2 digits.
3. Press {ERASE}.
4. Press {SET}.
25
Download from Www.Somanuals.com. All Manuals Search And Download.
3. Telephone
Recording
3.2 Making a phone call
using the navigator
directory
conversation
You can record a telephone conversation. This
conversation can be played back later, either
directly (page 43) or remotely (page 44).
L Keep the front cover page open for button
locations.
Before using this feature, program the desired
names and telephone numbers into the
navigator directory (page 25).
L Keep the front cover page open for button
locations.
1 During a telephone conversation, press
{RECORD}.
1 Press {>}.
L “2WAY RECORDING” will be displayed.
2 Press {A} or {B} repeatedly to display the
2 To stop recording, press {STOP} or replace
desired item.
the handset.
3 Press {DIGITAL SP-PHONE} or lift the
handset.
Note:
L There may be legal restrictions on recording
two-way telephone conversations. Inform the
other party that the conversation is being
recorded.
L The unit will start dialing automatically.
To search for a name by initial
Example: “LISA”
1. Press {>}.
2. Press {A} or {B} to initiate the navigator
directory.
3. Press {5} repeatedly to display any name
with the initial “L” (see the character table,
page 22).
L To search for symbols (not letters or
numbers), press {*}.
4. Press {B} repeatedly to display “LISA”.
L To stop the search, press {STOP}.
L To dial the displayed number, press
{DIGITAL SP-PHONE} or lift the handset.
Speakerphone operation
L Use the speakerphone in a quiet room.
L Adjust the speaker volume using {A} or {B}.
26
Download from Www.Somanuals.com. All Manuals Search And Download.
3. Telephone
Caller ID
3.4 Caller ID service
3.5 Viewing and calling
This unit is compatible with the Caller ID
service offered by your local telephone
company. To use this unit’s Caller ID
features, you must subscribe to a Caller ID
service.
back using caller
information
back.
Change the following ring settings to 2 or
more rings beforehand.
Important:
L Calling back will not be possible in the
following cases:
–
TAM ring setting (feature #06 on page 51)
and FAX ring setting (feature #06 on page 51)
–
The telephone number includes data
other than numbers (i.e., * or #).
The caller information does not
include a telephone number.
3.4.1 How Caller ID is displayed
–
The calling party’s name or telephone number
will be displayed after the first ring. You then
have the option of whether or not to answer the
call.
{CALLER ID} {ERASE} {MENU}
The unit will automatically store caller
information (name, telephone number and the
information is sorted by the most recent to the
oldest call. When the 31st call is received, the
first call is deleted. Caller information can be
viewed on the display one item at a time (page
27). You can print the Caller ID list (page 72).
{<}{A}{B}
Note:
L If the unit is connected to a PBX (Private
Branch Exchange) system, you may not
receive the caller information. Consult your
PBX supplier.
{STOP} {DIGITAL SP-PHONE}
{FAX/START}
{SET}
L If the unit cannot receive caller information,
the following will be displayed:
“OUT OF AREA”: The caller dialed from an
area which does not provide Caller ID
service.
1 Press {CALLER ID}.
2 Press {A} to search from the most recent
calls.
Press {B} to search from the oldest calls.
“PRIVATE CALLER”: The caller requested
not to send caller information.
3 Press {DIGITAL SP-PHONE} or lift the
handset to return the call.
L The unit will start dialing automatically.
L To send a fax insert the document FACE
To confirm caller information using the
Caller ID list
The unit will store information for the most recent
30 callers.
To change the display of the caller
information
Press {CALLER ID} repeatedly after step 2 on
page 27.
–
–
To print manually, see page 72.
To print automatically after every 30 new
calls, activate feature #26 (page 52).
Example: SAM LEE
11:20AM Jul 20 ,
b
134-5678
11:20AM Jul 20 ,
L Check mark (,) on the display means the call
has already been viewed or answered.
27
Download from Www.Somanuals.com. All Manuals Search And Download.
3. Telephone
3. Press {ERASE}.
Display while viewing
L To erase other items repeat step 2 to 3.
L When the unit could not receive a name, the
display will show “NO NAME RCVD”.
L When no calls have been received, the
display will show “NO CALLER DATA”.
4. Press {STOP}.
To edit a telephone number for calling back
Press {*} repeatedly after step 2. Each time
you press {*}, the telephone number will be
changed as follows:
11 - Area code - Local telephone number (“1”
added)
2Local telephone number only (area code
omitted)
3Area code - Local telephone number
area code omitted)
To stop viewing
Press {STOP} after step 2 on page 27.
3.5.1 Erasing all caller
information
1 Press {MENU} repeatedly to display
“CALLER SETUP”.
2 Press {SET}.
3 Press {SET}.
L To cancel erasing, press {STOP} 3 times.
4 Press {SET}.
5 Press {STOP}.
3.5.2 Erasing specific caller
information
1 Press {CALLER ID}.
2 Press {A} or {B} repeatedly to display the
desired item.
3 Press {<}.
L To cancel erasing, press {STOP} 2 times.
4 Press {SET}.
L To erase other items, repeat step 2 to 4.
5 Press {STOP}.
Another method to erase a specific caller
information
1. Press {CALLER ID}.
2. Press {A} or {B} repeatedly to display the
desired item.
28
Download from Www.Somanuals.com. All Manuals Search And Download.
3. Telephone
3.6 Storing caller
information into the
navigator directory
L Keep the front cover page open for button
locations.
Important:
L This feature is not available in the
following cases.
–
The telephone number includes data
other than numbers (i.e., * or #).
The caller information does not
include a telephone number.
–
1 Press {CALLER ID}.
2 Press {A} or {B} repeatedly to display the
desired item.
3 Press {MENU}.
4 Press {SET}.
5 Press {SET}.
Note:
L You can confirm the stored items in the
telephone number list (page 72).
L The unit can only store a name of up to 10
characters long.
L To edit a name and number, see page 25.
29
Download from Www.Somanuals.com. All Manuals Search And Download.
4. Fax
4SeFnadxing Faxes
–
“PHOTO”: For originals containing
photographs, shaded drawings, etc.
4.1 Sending a fax manually
L Using the “FINE”, “SUPER FINE” and
“PHOTO” settings will increase transmission
time.
L If the resolution setting is changed during
feeding, it will be effective from the next page.
1
To redial the last number
1. Press {REDIAL}.
2. Press {FAX/START}.
L If the line is busy, the unit will automatically
redial the number.
L To cancel redialing, press {STOP}.
To send more than 10 pages at a time
Insert the first 10 pages of the document. Add
the other pages (up to 10 at a time) before the
last page feeds into the unit.
2
{HELP}
{A}{B}
{STOP}
{REDIAL}
Predialing a fax number
{FAX/START} {DIGITAL SP-PHONE}
You can dial the fax number first before inserting
the document. This is convenient if you need to
refer to the document for the other party’s fax
number.
{SET}
1 Adjust the width of the document guides (1)
to fit the actual size of the document.
1. Enter the fax number.
2. Insert the document.
2 Insert the document (up to 10 pages) FACE
DOWN (2) until a single beep is heard and
the unit grasps the document.
L If the document guides are not adjusted
to fit the document, re-adjust them.
Sending from memory (Quick scan feature)
You can scan the document into memory before
sending. To use this feature, activate feature #34
(page 52) beforehand.
3 If necessary, press {A} or {B} repeatedly to
select the desired resolution.
4 Press {DIGITAL SP-PHONE} or lift the
1. Insert the document.
2. Enter the fax number.
3. Press {FAX/START}.
handset.
5 Dial the fax number.
6 When a fax tone is heard:
L The document will be fed into the unit and
scanned into memory. The unit will then
transmit the data. If the document exceeds
the memory capacity, transmission will be
canceled and this feature will be turned OFF
automatically. You must transmit the entire
document manually.
Press {FAX/START}.
When the other party answers your call:
Ask them to press their start button. When
the fax tone is heard, press {FAX/START}.
To select the resolution
Select the desired resolution according to the
type of document.
To stop transmission
Press {STOP}.
–
“STANDARD”: For printed or typewritten
originals with normal-sized characters.
“FINE”: For originals with small printing.
“SUPER FINE”: For originals with very small
printing. This setting only works with other
compatible fax machines.
Sending a fax with the voice guide
You can send documents by following the voice
guide.
–
–
1. Press {HELP} 2 times.
2. Press {SET}.
30
Download from Www.Somanuals.com. All Manuals Search And Download.
4. Fax
3. Follow the voice guide.
Effective scanning area
L Shaded area (1) will be scanned.
L After transmission, the voice guide will turn
OFF automatically.
2 mm( )
1/16"
Sending report for confirmation
1
A sending report provides you with a printed
record of transmission results. To use this
feature, activate feature #04 (page 51). For an
2 mm
4 mm( )
5/32"
Journal report
4 mm
record of the 30 most recent faxes. To print
manually, see page 72. To print automatically
after every 30 new fax communications, activate
feature #22 (page 52). For an explanation of
error messages, see page 58.
208 mm(8 3/16"
)
1
216 mm(8 /2")
Document weight
L Single sheet: 45 g/m2 to 90 g/m2 (12 lb. to 24
lb.)
L Multiple sheets: 60 g/m2 to 80 g/m2 (16 lb. to
4.2 Documents you can
send
21 lb.)
Note:
L Remove clips, staples or other fasteners.
L Do not send the following types of
documents: (Use copies for fax
transmission.)
Minimum document size
–
Chemically treated paper such as carbon
or carbonless duplicating paper
Electrostatically charged paper
Badly curled, creased or torn paper
Paper with a coated surface
–
–
–
–
–
128 mm
(5")
Paper with a faint image
Maximum document size
Paper with printing on the opposite side
that can be seen through the other side,
such as newsprint.
L Check that ink, paste or correction fluid has
dried completely.
L To transmit a document with a width of less
than 210 mm (81/4"), we recommend using a
copy machine to copy the original document
onto A4 or letter-sized paper, then
216 mm
(8 1/2")
transmitting the copied document.
31
Download from Www.Somanuals.com. All Manuals Search And Download.
4. Fax
the navigator directory
4.4 Broadcast
transmission
Before using this feature, program the desired
names and telephone numbers into the
navigator directory (page 25).
By programming items from the navigator
directory (page 25) into the broadcast memory,
you can send the same document to multiple
parties (up to 20). Your programmed items will
remain in the broadcast memory, allowing
frequent re-use. See page 33 for broadcast
transmission instructions.
L Keep the front cover page open for button
locations.
1 Adjust the width of the document guides to fit
the actual size of the document.
L Keep the front cover page open for button
locations.
2 Insert the document (up to 10 pages) FACE
DOWN until a single beep is heard and the
unit grasps the document.
4.4.1 Programming items into
the broadcast memory
L If the document guides are not adjusted
to fit the document, re-adjust them.
1 Press {MENU} repeatedly to display
3 If necessary, press {A} or {B} repeatedly to
“DIRECTORY SET”.
select the desired resolution (page 30).
2 Press {#}.
4 Press {>}.
L The number in brackets indicates the
number of registered items.
5 Press {A} or {B} repeatedly to display the
desired item and press {FAX/START}.
3 Press {A} or {B} repeatedly to display the
desired item.
Fax auto redial
4 Press {SET}.
If the line is busy or if there is no answer, the unit
will automatically redial the number.
L To cancel redialing, press {STOP}.
L To program other items, repeat steps 3
and 4 (up to 20 items).
5 Press {SET}.
If your unit does not send a fax
correctly, and that the number is a fax
number.
L Confirm that the other party’s fax machine is
answering by turning on the connecting tone
feature (feature #76, page 54).
Note:
L If you program the wrong item, press {STOP}
after step 4 to erase the item.
L Confirm the stored items by printing a
broadcast programming list (page 72).
4.4.2 Adding a new item into the
broadcast memory
After initial programming, you can add new items
(up to a combined total of 20).
1 Press {>}.
2 Press {A} or {B} repeatedly to display
“<BROADCAST>”.
3 Press {MENU}.
4 Press {*}.
5 Press {A} or {B} repeatedly to display the
desired item you want to add.
6 Press {SET}.
L To add other items, repeat steps 5 and 6
(up to 20 items).
7 Press {STOP}.
32
Download from Www.Somanuals.com. All Manuals Search And Download.
4. Fax
4. Press {SET} to start programming the items
4.4.3 Erasing a stored item from
the broadcast memory
you want to transmit to.
5. Press {A} or {B} repeatedly to display the
desired item.
1 Press {>}.
6. Press {SET}.
2 Press {A} or {B} repeatedly to display
L To program other items, repeat steps 5
and 6 (up to 20 items).
“<BROADCAST>”.
3 Press {MENU}.
7. Press {SET} to start transmission to the
programmed items.
4 Press {#}.
5 Press {A} or {B} repeatedly to display the
desired item you want to erase.
To cancel broadcast transmission
1. Press {STOP} while the unit displays
“BROADCASTING”.
L To cancel erasing, press {STOP}.
6 Press {SET}.
L The display will show “SEND
CANCELED?”.
7 Press {SET}.
L To erase other items, repeat steps 5 to 7.
2. Press {SET}.
8 Press {STOP}.
4.4.4 Sending the same
document to pre-programmed
parties
1 Insert the document FACE DOWN.
2 If necessary, press {A} or {B} repeatedly to
select the desired resolution (page 30).
3 Press {BROADCAST}.
L The document will be fed into the unit and
scanned into memory. The unit will then
transmit the data to each item, calling
each number sequentially.
L After transmission, the stored document
will be erased automatically, and the unit
will automatically print a broadcast
sending report.
Note:
L If you select “FINE”, “SUPER FINE” or
“PHOTO” resolution, the number of pages that
the unit can transmit will decrease.
L If the document exceeds the memory
capacity, sending will be canceled.
L If a party is busy or does not answer, it will be
skipped and redialed later.
To send the same document to a one-time
group of parties
You can also select a one-time group of parties
to send the same document to. After
transmission, this group will be deleted.
1. Insert the document.
2. Press {>}.
3. Press{A} or {B} repeatedly todisplay“<ONE
TIME BROAD>”.
33
Download from Www.Somanuals.com. All Manuals Search And Download.
4. Fax
Receiving Faxes
Extension telephone
You can receive fax documents using an
extension telephone.
4.5 Receiving a fax
manually – {AUTO
ANSWER} OFF
1. When the extension telephone rings, lift the
handset of the extension telephone.
2. When:
–
–
–
document reception is required,
a fax calling tone (slow beep) is heard, or
no sound is heard,
press {*}{#}{9} (default fax activation
code) firmly.
3. Replace the handset.
Note:
L To receive fax documents using the
extension telephone, you must set the
remote fax activation to ON (feature #41,
page 53) beforehand. The default setting is
“ON”.
{STOP}
{FAX/START}
Off
4.5.1 Activating TEL mode
Set the fax machine to TEL mode by pressing
{AUTO ANSWER} repeatedly to display the
following.
TEL MODE
L The {AUTO ANSWER} indicator turns OFF.
How to receive calls
1 Lift the handset to answer the call.
2 When:
–
–
–
document reception is required,
a fax calling tone (slow beep) is heard, or
no sound is heard,
press {FAX/START}.
CONNECTING.....
L The unit will start fax reception.
3 Replace the handset.
To stop receiving
Press {STOP}.
34
Download from Www.Somanuals.com. All Manuals Search And Download.
4. Fax
2 Press {AUTO ANSWER} repeatedly to
display the following.
4.6 Receiving a fax
automatically – {AUTO
ANSWER} ON
TAM/FAX MODE
2 RINGS
L The unit will play the pre-recorded
greeting message.
L The display will show the ring setting in
TAM/FAX mode. If you wish to change it,
press {A} or {B} repeatedly to display
the desired setting, and press {SET}.
L You can adjust the speaker volume after
changing the ring setting. Press {A} or
{B} while listening to the greeting
message.
L The {AUTO ANSWER} indicator turns
ON.
L The remaining time for recording
incoming messages will be displayed.
Note:
time can be changed (feature #10, page 51).
L While an incoming call is being recorded, you
can monitor it through the speaker. If this
feature is not required, set feature #67 to
OFF (page 54).
{SET}
{A}{B}
How to receive calls
When receiving calls, the unit works as a
telephone answering machine and fax.
L If the call is a phone call, the unit will record a
voice message automatically.
L If a fax calling tone is detected, the unit will
receive a fax automatically.
On
4.6.1 Activating FAX ONLY mode
1 Set feature #77 to “FAX ONLY” (page 54)
beforehand.
2 Press {AUTO ANSWER} repeatedly to
Receiving a voice message and fax
document in one call
display the following.
The caller can leave a voice message and send
a fax document during the same call. Inform the
caller of the following procedure beforehand.
FAX ONLY MODE
3 RINGS
L The display will show the ring setting in
FAX ONLY mode. If you wish to change it,
press {A} or {B} repeatedly to display
the desired setting, and press {SET}.
L The {AUTO ANSWER} indicator turns
ON.
1. The caller calls your unit.
L The answering machine will answer the
call.
2. The caller can leave a message after the
greeting message.
3. The caller presses {*}{9}.
How to receive calls
L The unit will activate the fax function.
When receiving calls, the unit will automatically
answer all calls and only receive fax documents.
4. The caller presses the start button to send a
document.
(Telephone Answering
Machine/Fax mode)
Ring setting in TAM/FAX mode
“TOLL SAVER” and “RINGER OFF”. This setting
can be changed by feature #06 on page 51.
1 Set feature #77 to “TAM/FAX” (page 54)
beforehand.
–
“TOLL SAVER”: When you call the unit from a
remote location to listen to new messages
(page 44), the number of times the unit rings
35
Download from Www.Somanuals.com. All Manuals Search And Download.
4. Fax
will tell you if there are any new voice
messages. The unit will answer on the 2nd
ring when there is at least one new recorded
message. The unit will answer on the 4th ring
when there are no new recorded messages.
If you do not want to listen to old messages,
hang up when you hear the 3rd ring, because
it indicates there are no new messages. You
will not pay for the call.
4.7 Junk fax prohibitor
(preventing fax reception
from undesired callers)
If you subscribe to caller ID service, this feature
prevents fax reception from calls that do not
show caller information.
–
“RINGER OFF”: The unit will answer without
ringing.
Additionally, faxes originating from numbers that
match a programmable junk fax prohibitor list will
not be accepted by the fax machine (page 36).
L Keep the front cover page open for button
locations.
L If you subscribe to a Caller ID service, set to
2 or more rings.
Important:
L This feature does not work when:
–
the unit is set to the TEL mode, or
–
manual reception is performed.
4.7.1 Activating the junk fax
prohibitor
1 Press {MENU} repeatedly to display “JUNK
FAX PROH.”.
2 Press {>}.
3 Press {A} or {B} repeatedly to select “ON”.
4 Press {SET}.
5 Press {STOP}.
L While the junk fax prohibitor is activated,
4.7.2 Programming undesired
callers
You can register up to 10 undesired numbers
from the Caller ID list (page 27) if you do not wish
to receive faxes from them.
1 Press {MENU} repeatedly to display “JUNK
FAX PROH.”.
2 Press {>} repeatedly to display “JUNK
LIST SET”.
3 Press {SET}.
4 Press {A} or {B} repeatedly to display the
item you wish to prevent the fax reception
from.
5 Press {SET}.
L To program other items, repeat steps 4 to
5.
6 Press {STOP} to exit the program.
36
Download from Www.Somanuals.com. All Manuals Search And Download.
4. Fax
Note:
L If there is no space to store new items, “LIST
FULL” is displayed in step 3 or step 5. Erase
unnecessary items.
To display the junk fax prohibitor list
1. Press {MENU} repeatedly to display “JUNK
FAX PROH.”.
2. Press{>} repeatedlytodisplay“JUNKLIST
DISP.”.
3. Press {SET}.
4. Press {A} or {B} repeatedly to display the
item.
5. To stop viewing, press {STOP}.
6. To exit the list, press {STOP}.
To print the junk fax prohibitor list
1. Press {MENU} repeatedly to display “JUNK
FAX PROH.”.
2. Press{>} repeatedlytodisplay“JUNKLIST
PRINT”.
3. Press {SET}.
4. Press {STOP} to exit the list.
To erase an item from the junk fax
prohibitor list
1. Press {MENU} repeatedly to display “JUNK
FAX PROH.”.
2. Press{>} repeatedlytodisplay“JUNKLIST
DISP.”.
3. Press {SET}.
4. Press {A} or {B} repeatedly to display the
desired item.
5. Press {<}.
L To cancel erasing, press {STOP}, then
press {MENU}.
6. Press {SET}.
L The item is erased.
7. Press {MENU} to exit the list.
37
Download from Www.Somanuals.com. All Manuals Search And Download.
5. Distinctive Ring
5DiDstiisntcinticvteivRe iRnging
If the incoming call is for the phone number:
–
–
–
the fax machine will keep on ringing in TEL
mode.
the fax machine will record a voice message
in TAM/FAX mode.
fax communication will be attempted in FAX
ONLY mode.
5.1 Distinctive Ring
service from your phone
company
This service is convenient if you wish to have a
different number for your fax machine and
telephone, even when you use them on a single
telephone line.
5.3 Using three or more
phone numbers on a
single telephone line
Distinctive Ring is a service offered by your local
telephone company which allows you to use
several telephone numbers on one telephone
line. When a call is made to one of your phone
numbers, the telephone company sends a ring
pattern to your telephone line to indicate which
number the call is intended for. By setting up this
unit for Distinctive Ring, you can make the fax
machine automatically start fax reception when
a call comes to the fax number.
You may wish to use three or more phone
numbers for a single telephone line to distinguish
which number the call was addressed to. A
different ring pattern must be assigned for each
number.
Example: Using three phone numbers
To use this service, you must subscribe to
the Distinctive Ring service offered by your
local telephone company.
Telephone
number
Ring pattern Use
012 1234
Standard
ring
Personal
5.2 Using two or more
phone numbers on a
single telephone line
012 5678
012 9876
Double ring
Triple ring
Business
Fax
To use one phone number for the fax, program
the ring pattern assigned for the fax in feature
#32 (page 39). In the example, the ring pattern
assigned for fax is a triple ring, so you should
program “C” (triple ring).
5.2.1 Activating the Distinctive
Ring feature
Ring pattern
Settings in
feature #32
Standardring(one long ring)
A
B
C
1st ring
2nd ring
Double ring (two short rings)
{A}{B}
{SET}
{MENU}
1 Press {MENU}.
1st ring
2nd ring
2 Press {#}, then {3}{1}.
Triple ring (short-long-short
rings)
3 Press {A} or {B} repeatedly to select “ON”.
4 Press {SET}.
1st ring
2nd ring
5 Press {MENU}.
Other triple ring (short-short-
long rings)
D
How to receive calls
If the incoming call is for the fax number, the fax
machine will ring with the assigned ring pattern
and automatically start fax reception.
1st ring
2nd ring
38
Download from Www.Somanuals.com. All Manuals Search And Download.
5. Distinctive Ring
5.4 Programming the ring
pattern assigned for fax
L Keep the front cover page open for button
locations.
1 Set feature #31 to “ON” (page 38).
2 Press {MENU}.
3 Press {#}, then {3}{2}.
4 Press {A} or {B} repeatedly to select the
ring pattern assigned for fax.
A: Standard ring (one long ring)
B: Double ring (two short rings)
C: Triple ring (short-long-short-rings)
D: Other triple ring (short-short-long rings)
B–D (default setting): For the ring pattern of
B, C and D
5 Press {SET}.
6 Press {MENU}.
39
Download from Www.Somanuals.com. All Manuals Search And Download.
6. Copy
6CoCopinyg
p
y
Quick scan feature
This feature is helpful when you want to copy the
document, then remove it for other uses. To use
this feature, activate feature #34 (page 52)
beforehand.
6.1 Making a copy
1
L The document will be fed into the unit and
scanned into memory. The unit will then print
the data.
If the document exceeds the memory
capacity, copying of the exceeded document
will be canceled and this feature will be
turned OFF automatically.
To stop copying
Press {STOP}.
6.1.1 More copying features
2
To enlarge a document
{STOP}
1. Insert the document, then press {COPY}.
2. Press {>}.
{START}
{COPY}
{>}{A}{B}
3. Press {A} repeatedly to select “150%” or
“200%”, then press {START}.
1 Adjust the width of the document guides (1)
to fit the actual size of the document.
L The unit will only enlarge the center of the
upper part of the document. To make an
enlarged copy of the bottom of the
document, turn the document around,
and then make a copy.
2 Insert the document (up to 10 pages) FACE
DOWN (2) until a single beep is heard and
the unit grasps the document.
L If the document guides are not adjusted
to fit the document, re-adjust them.
Example: 150% enlarged copy
3 If necessary, press {A} or {B} repeatedly to
Original document
Enlarged copy
select the desired resolution.
A
B
A
B
C
D
4 Press {COPY}.
C
D
L If necessary, enter the number of copies
(up to 30).
5 Press {START}, or wait for 15 seconds.
L The unit will start copying.
To reduce a document
Note:
L Any transmittable document can be copied
1. Insert the document, then press {COPY}.
(page 31).
2. Press {>}.
3. Press {B} repeatedly to select “92%”, “86%”
To select the resolution
Select the desired resolution according to the
or “72%”, then press {START}.
type of document.
Setting
Recording
paper size
Original
document
size
–
–
–
“FINE”: For printed or typewritten originals
with small printing.
“SUPER FINE”: For originals with very small
printing.
“PHOTO”: For originals containing
photographs, shaded drawings, etc.
100%
(default)
Letter
Letter
92%
86%
72%
Letter
Letter
Letter
A4
L If you select “STANDARD”, copying will be
A4
done using “FINE” mode.
Legal
40
Download from Www.Somanuals.com. All Manuals Search And Download.
6. Copy
Letter = 216 mm × 279 mm (81/2" × 11")
Legal = 216 mm × 356 mm (81/2" × 14")
A4 = 210 mm × 297 mm (81/4" × 1111/16")
Note:
L If the appropriate reduction rate is not
selected, the document may be divided and
the top of the second sheet will be deleted.
L If the image at the bottom of the document is
not copied when you copy a document that is
the same length as the recording paper, try
92% or 86%.
To collate multiple copies
The unit can collate multiple copies in the same
order as the original document pages.
1. Insert the document, then press {COPY}.
2. Enter the number of copies (up to 30).
3. Press {>} 2 times to display “COLLATE
OFF”.
4. Press {A} or {B} repeatedly to display
“COLLATE ON”.
5. Press {START}.
Example: Making 2 copies of a 4-page
original document
4
3
1
2
1
1
2
2
4
3
3
3
4
2
4
1
Uncollated
pages
Collated
pages
Note:
L The unit will store the documents into
memory while collating the copies. If memory
becomes full while storing, the unit will only
print out the stored pages.
L After copying, the collating feature will turn
OFF automatically.
L If the unit has run out of recording paper, the
unit will scan the document but will not print,
and also the data will not be stored in the
memory. Re-install paper, press {START},
then try copying again.
41
Download from Www.Somanuals.com. All Manuals Search And Download.
7. Answering Machine
7GrAenestiwnegring Machine
deleted. When a call is received, the pre-
recorded greeting message will be
played.
7.1 Recording your
greeting message
Checking the greeting message
You can record your own greeting message for
TAM/FAX mode, for a maximum of 16 (default) or
60 seconds in length. We recommend you
record a message of less than 12 seconds to
make it easier to receive faxes.
1. Set feature #77 to “TAM/FAX” (page 54)
beforehand.
2. Press {AUTO ANSWER} repeatedly to
display “TAM/FAX MODE”.
7.1.1 Erasing your recorded
greeting message
1 Set feature #77 to “TAM/FAX” (page 54)
beforehand.
2 Press {ERASE} 2 times.
3 Press {SET}.
L To cancel erasing, press {STOP}.
4 Press {SET}.
Note:
L If you erase your TAM/FAX greeting
message, the pre-recorded greeting
message will be played when a call is
{SET}
received.
{STOP} {ERASE}
Memo Message
1
{RECORD}
{AUTO ANSWER}
7.2 Leaving a message for
others or yourself
1 Set feature #77 to “TAM/FAX” (page 54)
beforehand.
To leave a private message for yourself or
someone else, you can record a voice memo.
This memo can be played back later, either
directly or remotely.
2 Press {RECORD} 2 times.
3 Press {SET}.
L A long beep will sound.
L Keep the front cover page open for button
locations.
4 Speak clearly about 20 cm (8 inches) away
from the microphone (1).
1 Press {RECORD}.
L The display will show the remaining
recording time.
2 Press {SET}.
L A long beep will sound.
L The unit will repeat your message.
3 Speak clearly about 20 cm (8 inches) away
Note:
from the microphone.
L You can choose 60 seconds for your
TAM/FAX greeting message (feature #54,
page 54).
4 When finished recording, press {STOP}.
–
If you change the maximum greeting
message time to 60 seconds, we
recommend that you tell the caller in your
TAM/FAX greeting message to press
{*}{9} before starting fax transmission.
If you change the maximum greeting
message time from 60 seconds to 16
seconds, your greeting message will be
–
42
Download from Www.Somanuals.com. All Manuals Search And Download.
7. Answering Machine
Incoming Messages
Note:
L The total recording time of all messages
(greeting, incoming and memo) is about 18
minutes. If messages are recorded in noisy
rooms, the time may be shortened.
7.3 Listening to recorded
messages
The display will show the total number of
recorded messages.
To repeat a message
When the unit has recorded new voice
messages:
Press {<} while listening to the message.
L If you press {<} within 5 seconds of the
beginning of the message, the previous
message will be played.
L To play back a specific message, press {<}
or {>} and search for the message you want
to listen to.
–
The {AUTO ANSWER} indicator will flash
when AUTO ANSWER is turned ON.
The total number of recorded messages will
flash on the display.
–
Example:
02
To skip a message
(
)
MESSAGE S
Press {>} to play the next message.
–
The unit will beep slowly if the message alert
feature is activated (feature #42, page 53).
To stop playback temporarily
Press {STOP}.
L If you press {PLAY MESSAGES} within 1
minute, the unit will resume playing the rest of
the messages.
Flash/Light
Voice time/day stamp
During playback, a synthesized voice will
announce the day of the week and time that each
message was recorded.
To change the playback speed
Press {QUICK} to play messages at one and a
half times the original speed. Press {SLOW} to
play messages at half the original speed.
L To return to the original speed, press either
{QUICK} or {SLOW} again during quick or
slow playback.
7.3.1 Erasing recorded
messages
To erase a specific message
Press {ERASE} while listening to the message
you want to erase.
{ERASE}
{STOP}
{QUICK}
{SLOW}
{PLAY MESSAGES}
{<}{>}{A}{B}
{SET}
To erase all the messages
Press {PLAY MESSAGES}.
L Only the new recorded messages will be
1 Press {ERASE}.
2 Press {SET}.
played.
L To cancel erasing, press {STOP}.
L Adjust the speaker volume using {A} or {B}.
L After playing back all of the new messages,
the {AUTO ANSWER} indicator will stop
flashing but will remain lit up when AUTO
ANSWER is turned ON. If you press {PLAY
MESSAGES} at this time, all the recorded
messages will be played.
3 Press {SET} again.
Helpful hints:
L Messages recorded in the voice mailbox will
not be erased.
43
Download from Www.Somanuals.com. All Manuals Search And Download.
7. Answering Machine
Remote Operation
7.4 Operating from a remote location
You can call your unit from a remote location and access the answering machine.
Important:
L Program the remote operation ID beforehand (feature #11, page 51).
L Set the unit to TAM/FAX mode before going out (page 35).
L Use a touch tone telephone for remote operations.
Helpful hints:
L When you press a key, press firmly.
L Please make a copy of the following table, and carry it with you when you go out.
Answering machine remote operation
1. Call your unit.
{2}
{4}
{5}
{6}
{7}
{9}
Skips a message
2. Enter the remote operation ID during the
New message playback
All message playback
Room monitor
TAM/FAX greeting message.
3. Enter the remote command key within 10
seconds.
L To record a message in a mailbox, call your
unit, press {*} and the mailbox no. (1 or 2),
then leave a message.
L To retrieve messages from a mailbox, call
your unit, press {*} and the mailbox no. (1 or
2), enter the mailbox password, then press
the remote command key.
Re-records the greeting message
Stops re-recording of the greeting
message
{*}{4}
{*}{5}
{8}{0}
{8}{1}
{8}{2}
{8}{3}
{8}{4}
Erases a specific message
Erases all messages
Changes to TEL mode
Turns ON message transfer
Turns OFF message transfer
Turns ON pager call
Key
{0}
{1}
Remote command
Skips the greeting message
Repeats a message
Turns OFF pager call
“Sorry, no more memory. Please erase
unnecessary messages.”
Erase unnecessary messages.
7.4.1 Listening to recorded
messages
1 Call your unit.
7.4.2 Remote operations using
the remote command key
{1}: repeats a message. If you press this key
within 5 seconds of the beginning of a message,
the previous message will be played.
2 Enter the remote operation ID during the
TAM/FAX greeting message.
3 Start remote operations.
When there are new recorded messages
The voice guide will tell you the number of
new messages and they will be played
automatically.
{2}: skips a message.
{4}: plays back only the new messages.
When there are no new messages
Voice guide:
“No new messages.”
Wait for 4 seconds or press {5} to listen to all
the messages.
Note:
L If you do not enter a remote command key
within 10 seconds after the last operation, the
unit will ask you to leave a marker message
(page 45).
When voice memory is full
Voice guide:
44
Download from Www.Somanuals.com. All Manuals Search And Download.
7.4.3 Other remote operations
Turning message transfer ON or OFF
You must program a transfer telephone number
beforehand (feature #60, page 54).
Press {8}{1} to turn ON the message transfer.
Voice guide example:
Erasing a specific message
Press {*}{4} while listening to the message you
want to erase.
Voice guide:
“Message transfer is set. Transfer phone number
is 123...”
Press {8}{2} to turn OFF the message transfer.
Voice guide:
“The message has been erased.”
L A long beep will sound. The unit will then play
back the next message.
“Message transfer is off.”
Erasing all the messages
Press {*}{5} to erase all the messages.
Voice guide:
“All messages have been erased.”
L A long beep will sound.
Turning pager call ON or OFF
You must program a pager number beforehand
(feature #70, page 54).
Press {8}{3} to turn ON the pager call.
Voice guide example:
“Pager call is set. Pager number is 098765432.”
Press {8}{4} to turn OFF the pager call.
Voice guide:
Monitoring the room
Press {6} to monitor the sound for about 30
seconds in the room where the unit is installed.
L After 30 seconds, a beep will sound. To
continue monitoring, press {6} again within
10 seconds.
“Pager call is off.”
Changing the receive mode
Press {8}{0} to change the receive mode from
TAM/FAX to TEL.
L You cannot return to TAM/FAX mode in the
same call. To return to TAM/FAX mode, see
the following.
Recording a marker message
After playing back the messages, you can leave
an additional message.
1. Wait for the voice guide.
Voice guide:
Setting to TAM/FAX mode from TEL mode
“All messages have been played.”
1. Call your unit and wait for 10 rings.
L The answering machine will temporarily
answer the call.
2. Wait about 10 seconds.
Voice guide:
“Please leave your name and message after
the beep.”
2. Enter the remote operation ID during the
greeting message.
3. Leave a message after the beep.
L A long beep will sound, and your unit will
switch to TAM/FAX mode.
Re-recording your greeting message
You can change the TAM/FAX greeting
message.
3. Hang up the handset.
1. Press {7} to start recording.
L A long beep will sound.
2. Speak clearly for up to 16 seconds.
L If you pause for over 2 seconds, 6 beeps
will sound and the recording will stop.
Repeat from step 1 within 10 seconds.
3. When finished recording, press {9}.
L The new greeting message will be played.
Skipping the greeting message
Press {0} during the greeting message
playback.
L The unit will skip the rest of the greeting
message.
45
Download from Www.Somanuals.com. All Manuals Search And Download.
7. Answering Machine
Voice Mailbox
7.5 Allowing callers to
leave private messages
7.6 Recording your
mailbox greeting
messages
This unit has two private mailboxes. A caller can
leave a private message in a specific mailbox.
Only the person who knows the password can
retrieve a message from a mailbox. This feature
is useful when you share this unit with other
people.
The recording time of each greeting is limited to
16 seconds for each mailbox.
Sample message: “This is (personal name).
Please leave your name and message after the
beep.”
7.5.1 To use a mailbox
L Keep the front cover page open for button
locations.
1 Record your TAM/FAX greeting message
(page 42).
1 Press {MENU}.
Sample message: “This is (your name). We
are unable to answer right now. To send a
fax, start transmission. To leave a message,
message, press {*} and the desired
2 For mailbox 1:
Press {#}, then {5}{5}.
For mailbox 2:
Press {#}, then {5}{6}.
mailbox number {1} or {2}. Thank you.”
3 Press {A} or {B} repeatedly to select
“RECORD”.
necessary (page 46).
4 Press {SET}.
3 Change the mailbox password if necessary.
–
For mailbox 1 password, see feature #51
(page 53).
5 Speak clearly about 20 cm (8 inches) away
from the microphone.
–
For mailbox 2 password, see feature #52
(page 54).
L The display will show the remaining
recording time.
4 Set the unit to TAM/FAX mode (page 35).
6 When finished recording, press {STOP}.
L The unit will repeat your message.
7.5.2 Leaving messages in a
mailbox
7 Press {MENU}.
To check the mailbox greeting message
1 Call your unit from a remote touch tone
telephone.
1. For mailbox 1:
L The TAM/FAX greeting message will be
Press {MENU}, then {#}{5}{5}.
For mailbox 2:
played.
Press {MENU}, then {#}{5}{6}.
2 Press {*} and the desired mailbox number
({1} or {2}).
2. Press {A} or {B} repeatedly to select
“CHECK”.
L A mailbox greeting message will be
played.
3. Press {SET}.
L The unit will play the message.
3 After the beep, leave a message.
4. Press {MENU}.
Note:
L If the caller does not enter a mailbox number
in step 2, the message will be recorded in the
common memory.
To erase your mailbox greeting message
1. For mailbox 1:
Press {MENU}, then {#}{5}{5}.
For mailbox 2:
Press {MENU}, then {#}{5}{6}.
2. Press {A} or {B} repeatedly to select
“ERASE”.
3. Press {SET}.
46
Download from Www.Somanuals.com. All Manuals Search And Download.
7. Answering Machine
L Your mailbox greeting message will be
erased.
7.7 Listening to recorded
mailbox messages
4. Press {MENU}.
L Keep the front cover page open for button
locations.
1 Press {>} 2 times.
2 Press {A} or {B} repeatedly to display the
desired mailbox number.
3 Press {PLAY MESSAGES}.
If you have programmed your mailbox
password, enter it.
L Only the new recorded messages will be
played.
will play back all the recorded messages.
4 Press {STOP} to end the operation.
Note:
L See the following topics on page 43 for
details on features that can be used during
playback.
–
–
–
–
–
To repeat a message
To skip a message
To stop playback temporarily
To change the playback speed
To erase a specific message
To record a memo message into a mailbox
1. Press {>} 2 times.
2. Press {A} or {B} repeatedly to display the
desired mailbox number.
3. Press {RECORD}.
L A long beep will sound.
4. Speak clearly about 20 cm (8 inches) away
from the microphone.
5. When finished recording, press {STOP}.
To erase all messages in a mailbox
1. Press {>} 2 times.
2. Press {A} or {B} repeatedly to display the
desired mailbox number.
3. Press {ERASE}.
L To cancel erasing, press {STOP}.
4. Press {SET}.
47
Download from Www.Somanuals.com. All Manuals Search And Download.
7. Answering Machine
Option
7.8 Listening to recorded
mailbox messages from a
remote location
7.9 Transferring recorded
messages to another
telephone
This feature allows your unit to call a designated
telephone number each time an incoming voice
message is recorded. You can retrieve the
transferred message via remote operation.
locations.
1 Call your unit from a remote touch tone
telephone.
2 Press {*} and the desired mailbox number
({1} or {2}) during TAM/FAX greeting
playback.
L If you have recorded your mailbox
greeting message, it will be played.
Important:
L To use this feature, program the transfer
telephone number first (feature #60, page
54) and set the unit to TAM/FAX mode.
3 Enter the mailbox password (default setting
is “555”).
7.9.1 How this feature works
Note:
L For details on remote operation, see page 44.
Remote commands {8}{1}, {8}{2}, {8}{3},
and {8}{4} cannot be used.
1 An incoming voice message is recorded in
your unit.
2 Your unit calls the transfer telephone
number.
To listen to messages in another memory
after playback
3 You answer the call with the transfer
Press {*} and {0} (for the common memory),
then enter the remote operation ID.
telephone.
4 Your unit will play the pre-recorded transfer
greeting message.
OR
Press {*} and the desired mailbox number ({1}
or {2}), then enter the mailbox password.
message.
5 You enter the remote operation ID, and
retrieve the message using remote operation
(page 44).
Helpful hints:
L Messages recorded in the voice mailbox will
not be transferred.
7.9.2 Recording your transfer
greeting message
The recording time is limited to 16 seconds.
Sample message: “This is a transferred
message from (your name, business and/or
telephone number). Please enter your remote ID
for remote operation.”
1 Press {MENU}.
2 Press {#}, then {6}{1}.
3 Press {A} or {B} repeatedly to select
“RECORD”.
4 Press {SET}.
5 Speak clearly about 20 cm (8 inches) away
from the microphone.
48
Download from Www.Somanuals.com. All Manuals Search And Download.
7. Answering Machine
L The display will show the remaining
Note:
recording time.
L If you have subscribed to a Caller ID service,
instead of the message you entered in step 8,
your pager will display the caller’s telephone
number.
6 When finished recording, press {STOP}.
L The unit will repeat your message.
7 Press {MENU}.
To check the transfer greeting message
1. Press {MENU}, {#}{6}{1}.
2. Press {A} or {B} repeatedly to select
“CHECK”.
3. Press {SET}.
L The unit will play the message.
4. Press {MENU}.
To erase your transfer greeting message
1. Press {MENU}, {#}{6}{1}.
2. Press {A} or {B} repeatedly to select
“ERASE”.
3. Press {SET}.
4. Press {MENU}.
Note:
L When transferring a call, the pre-recorded
transfer greeting message will be played.
Pager call
This feature allows your unit to call your pager
when your unit receives an incoming voice
message.
1. Press {MENU}.
2. Press {#}, then {7}{0}.
3. Press {A} or {B} repeatedly to select “ON”.
4. Press {SET}.
5. Enter your pager number up to 30 digits.
6. Press {SET}.
7. Enter your pager access code up to 10 digits
if required.
8. Press {SET}.
MSG.=07734
L The default code 07734 will show “Hello!”
on your pager.
L If you want to change this message, enter
your message up to 30 digits.
9. Press {SET}.
L The unit will dial the stored number.
10.Check that your pager received the pager
test call.
11.Press {DIGITAL SP-PHONE}.
49
Download from Www.Somanuals.com. All Manuals Search And Download.
8. Programmable Features
8FePartougrerasmmable Features
L The setting you selected is set, and the
next feature will be displayed.
8.1 Programming
7 To exit programming, press {MENU}.
Programming by entering the program
code number directly
You can select a feature by directly entering the
using {<} or {>}.
1. Press {MENU}.
2. Press {#} and the 2-digit code number
{SET}
{MENU}
{<}{>}{A}{B}
(page 51 to page 55).
3. Press {A} or {B} repeatedly to display the
desired setting.
8.1.1 Programming basic
features
L This step may be slightly different
depending on the feature.
4. Press {SET}.
1 Press {MENU}.
5. To exit programming, press {MENU}.
2 Select the feature you wish to program.
Press {<} or {>} repeatedly to display the
desired feature.
To cancel programming
Press {MENU} to exit the program.
L The current setting of the feature will be
displayed.
3 Press {A} or {B} repeatedly to display the
desired setting.
L This step may be slightly different
depending on the feature.
4 Press {SET}.
L The setting you selected is set, and the
next feature will be displayed.
5 To exit programming, press {MENU}.
8.1.2 Programming advanced
features
1 Press {MENU}.
2 Press {<} or {>} repeatedly to display
“ADVANCE SETTINGS”.
3 Press {SET}.
4 Select the feature you wish to program.
Press {<} or {>} repeatedly to display the
desired feature.
L The current setting of the feature will be
displayed.
5 Press {A} or {B} repeatedly to display the
desired setting.
L This step may be slightly different
depending on the feature.
6 Press {SET}.
50
Download from Www.Somanuals.com. All Manuals Search And Download.
8. Programmable Features
To change the number of rings before the unit
answers a call in FAX ONLY mode.
8.2 Basic features
You can select “1”, “2”, “3” (default) or “4”.
Note:
Code #00: Setting the Quick Setup
L Set feature #77 to “FAX ONLY” (page 54)
beforehand.
QUICK SETUP
PRESS SET
Code #10: Changing the maximum incoming
message recording time
See page 15 for details.
RECORDING TIME
Code #01: Setting the date and time
MODE=VOX
[ ]
SET DATE & TIME
PRESS SET
“VOX” (default): Unlimited.
“1 MIN”: Up to 1 minute.
See page 21 for details.
Code #11: Setting the remote operation ID
Code #02: Setting your logo
REMOTE TAM ID
ID=111
YOUR LOGO
PRESS SET
1. Press {MENU}.
See page 22 for details.
2. Press {#}, then {1}{1}.
Code #03: Setting your fax number
3. Enter any 3-digit number except a number
using 0 or 7.
YOUR FAX NO.
PRESS SET
L The default ID is “111”.
4. Press {SET}.
See page 23 for details.
5. Press {MENU}.
SENDING REPORT
Code #13: Setting the dialing mode
MODE=ERROR [ ]
DIALING MODE
MODE=TONE
To print a sending report for fax transmission
results (page 31).
“ERROR” (default): A sending report will be
printed only when fax transmission fails.
“ON”: A sending report will be printed out after
every transmission.
[ ]
If you cannot dial, change this setting depending
on your telephone line service.
“TONE” (default): For tone dial service.
“PULSE”: For rotary pulse dial service.
“OFF”: Sending reports will not be printed out.
Code #17: Setting the ringer pattern
RINGER PATTERN
Code #06: Changing the ring setting in
TAM/FAX mode (Telephone Answering
Machine/Fax mode)
MODE=A
[ ]
You can select “A” (default), “B” or “C”.
TAM RING COUNT
RINGS=2
[ ]
answers a call in TAM/FAX mode. You can select
“1”, “2” (default), “3”, “4”, “TOLL SAVER” or
“RINGER OFF”. See page 35 for details.
Note:
L Set feature #77 to “TAM/FAX” (page 54)
beforehand.
Code #06: Changing the ring setting in FAX
ONLY mode
FAX RING COUNT
RINGS=3
[ ]
51
Download from Www.Somanuals.com. All Manuals Search And Download.
8. Programmable Features
8. Press {SET}.
9. Enter the transmission start time.
L Press {*} repeatedly to select “AM” or
“PM”.
8.3 Advanced features
Code #22: Setting the journal report to print
automatically
10.Press {SET}.
11.Press {MENU}.
AUTO JOURNAL
MODE=ON
Note:
[ ]
L To cancel after programming, press {STOP}
“ON” (default): The unit will print a journal report
automatically after every 30 new fax
communications (page 31).
“OFF”: The unit will not print a journal report, but
will keep a record of the last 30 fax
communications.
then {SET}.
Code #26: Setting the Caller ID list to print
automatically
AUTO CALL. LIST
MODE=OFF
[ ]
Code #23: Sending documents overseas
“ON”: The unit will print the Caller ID list
automatically after every 30 new calls (page 27).
“OFF” (default): The unit will not print the Caller
ID list, but keep records of the information for the
last 30 callers.
OVERSEAS MODE
MODE=ERROR [ ]
If you cannot send a fax overseas even if the
number is correct and the line is connected,
activate this feature before starting transmission.
This feature improves the reliability by reducing
the transmission speed.
“ERROR” (default): When the previous fax
transmission fails and you wish to re-send the
document.
feature
DISTINCTIVE RING
MODE=OFF
[ ]
See page 38 for details.
“NEXT FAX”: This setting is effective only for the
next attempted fax transmission. After
transmission, the unit will return to the previous
setting.
(Distinctive Ring feature)
FAX RING PATTERN
“OFF”: Deactivates this feature.
RING=B–D
[ ]
Note:
See page 39 for details.
L This feature is not available for broadcast
transmission.
L The calling charge may be higher than usual.
Code #34: Setting the quick scan
QUICK SCAN
MODE=OFF
[ ]
Code #25: Sending a fax at a specific time
This feature is helpful when you want to remove
the document for other uses, because the unit
will release the document before sending or
copying.
“ON”: The unit will scan the document and store it
into memory first, then the unit will start sending
or copying.
DELAYED SEND
MODE=OFF
[ ]
This feature allows you to take advantage of low-
cost calling hours offered by your telephone
company. This feature can be set up to 24 hours
in advance of the desired time.
To send a document:
“OFF” (default): Deactivates this feature.
1. Insert the document.
Note:
L If the document exceeds the memory
capacity, sending of the whole document or
copying of the exceeded document will be
canceled and this feature will be turned OFF
automatically.
2. If necessary, press {A} or {B} repeatedly to
select the desired resolution (page 30).
3. Press {MENU}.
4. Press {#} then {2}{5}.
5. Press {A} or {B} repeatedly to select “ON”.
6. Press {SET}.
Code #36: Receiving oversized documents
RCV REDUCTION
MODE=92%
7. Enter the fax number.
[ ]
52
Download from Www.Somanuals.com. All Manuals Search And Download.
8. Programmable Features
If the size of the document sent by the other
party is as large as, or larger than the recording
paper, the unit can reduce the document and
print it. Select the desired reduction rate.
Code #43: Setting the recording time alert
REC. TIME ALERT
MODE=OFF
[ ]
To alert you with beeps when there is less than
60 seconds of remaining recording time. The
slow beeps will continue until you erase the
recorded messages (page 43, 47).
Setting
Recording
paper size
Original
document
size
“ON”: You will be alerted that you have reached
the recording time limit by a beeping sound.
“OFF” (default): Deactivates this feature.
100%
Letter
Letter
Letter
Letter
92%
(default)
Code #44: Setting the memory reception alert
86%
72%
Letter
Letter
A4
RECEIVE ALERT
Legal
MODE=ON
[ ]
Note:
To alert you with a beeping sound when a
received fax document is stored into memory
due to some existing problem.
L When “100%” is selected, the document may
be printed over 2 pages.
The slow beeps will continue until you clear the
printing problem and make sure the unit is
supplied with enough paper to print the stored
document.
Code #39: Changing the display contrast
LCD CONTRAST
MODE=NORMAL [ ]
“ON” (default): You will be alerted to a reception
problem by a beeping sound.
“OFF”: Deactivates this feature.
“NORMAL” (default): For normal contrast.
“DARKER”: Used when the display contrast is too
light.
Code #46: Setting friendly reception
Code #41: Changing the fax activation code
FRIENDLY RCV
MODE=ON
FAX ACTIVATION
[ ]
MODE=ON
[ ]
To receive a fax automatically when you answer
a call and hear a fax calling tone (slow beep).
“ON” (default): You do not have to press
{FAX/START} for fax reception.
“OFF”: You have to press {FAX/START} for fax
reception.
If you use an extension telephone and wish to
use it to receive a fax, activate this feature and
program the activation code.
1. Press {MENU}.
2. Press {#}, then {4}{1}.
3. Press {A} or {B} repeatedly to select “ON”.
4. Press {SET}.
Code #47: Setting the fax voice guidance
FAX GUIDANCE
MODE=ON
5. Enter your code from 2 to 4 digits, using 0–9,
{*} and {#}.
[ ]
If you wish to hear voice guidance for fax
transmission/reception, activate this feature.
“ON” (default): You will hear voice guidance.
“OFF”: Deactivates this feature.
“ERROR”: To hear voice guidance only when fax
transmission/reception fails.
L The default code is “@#9”.
L Do not enter “0000”.
6. Press {SET}.
7. Press {MENU}.
Code #42: Setting the message alert
Code #51: Setting the mailbox 1 password
MESSAGE ALERT
MODE=OFF
[ ]
BOX1 PASSWORD
ID=
To alert you when a new voice message is
recorded. The unit beeps slowly until you listen
to the recorded messages.
To prevent other users from retrieving your
messages, program a password for mailbox 1.
“ON”: You will be alerted to new messages by a
beeping sound.
“OFF” (default): Deactivates this feature.
1. Press {MENU}.
2. Press {#}, then {5}{1}.
53
Download from Www.Somanuals.com. All Manuals Search And Download.
8. Programmable Features
3. Enter a 3-digit number except a number
using digits 0 or 7.
6. Press {SET}.
7. Press {MENU}.
L The default ID is “555”.
4. Press {SET}.
Code #61: Checking, recording or erasing the
transfer greeting message
5. Press {MENU}.
TRNS-GREETING
CHECK
[ ]
Code #52: Setting the mailbox 2 password
See page 48 for details.
BOX2 PASSWORD
ID=
Code #67: Setting the incoming message
monitor
To prevent other users from retrieving your
messages, program a password for mailbox 2.
ICM MONITOR
1. Press {MENU}.
MODE=ON
[ ]
2. Press {#}, then {5}{2}.
To hear an incoming message (ICM) from the
speaker when the answering machine is
recording the message.
“ON” (default): You can monitor the incoming
message.
3. Enter a 3-digit number except a number
using digits 0 or 7.
L The default ID is “555”.
4. Press {SET}.
“OFF”: Deactivates this feature.
5. Press {MENU}.
Code #70: Calling your pager
Code #54: Changing the recording time for
your TAM/FAX greeting message
PAGER CALL
MODE=OFF
[ ]
GREETING TIME
See page 49 for details.
MODE=16s
[ ]
“16s” (default): Maximum recording time is 16
seconds.
“60s”: Maximum recording time is 60 seconds.
See page 42 for details.
Code #76: Setting the connecting tone
CONNECTING TONE
MODE=ON
[ ]
If you often have trouble when sending faxes,
this feature allows you to hear connecting tones;
fax tone, ring back tone and busy tone. You can
use these tones to confirm the status of the other
party’s machine.
Code #55: Greeting message for mailbox 1
BOX1 GREETING
CHECK
[ ]
See page 46 for details.
“ON” (default): You will hear connecting tones.
“OFF”: Deactivates this feature.
Code #56: Greeting message for mailbox 2
Note:
BOX2 GREETING
CHECK
L If the ring back tone continues, the other
party’s machine may not be a facsimile or
may have run out of paper. Check with the
other party.
L The connecting tone volume cannot be
adjusted.
[ ]
See page 46 for details.
MESSAGE TRANSFER
MODE=OFF
[ ]
Code #77: Changing the receiving mode in
the AUTO ANSWER setting
To transfer recorded incoming messages to
another telephone (page 48), activate this
feature and program the transfer telephone
number.
AUTO ANSWER
MODE=TAM/FAX [ ]
1. Press {MENU}.
“TAM/FAX” (default): Telephone Answering
Machine/Fax mode (page 35)
“FAX ONLY”: Facsimile only mode (page 35)
2. Press {#}, then {6}{0}.
3. Press {A} or {B} repeatedly to select “ON”.
4. Press {SET}.
5. Enter the transfer telephone number.
54
Download from Www.Somanuals.com. All Manuals Search And Download.
8. Programmable Features
Code #80: Resetting advanced features to
their default settings
8.4 Direct commands for
SET DEFAULT
RESET=NO
[ ]
You can also select the desired setting by directly
entering the program code (# and a 2-digit
number) and direct command.
To reset the advanced features:
1. Press {MENU}.
2. Press {#}, then {8}{0}.
3. Press {A} or {B} repeatedly to select “YES”.
4. Press {SET}.
For more details on the features, see page 51 to
page 55.
1 Press {MENU}.
5. Press {SET} again.
2 Press {#} and the 2-digit code number.
6. Press {MENU}.
3 Press the desired direct command, using the
dial keypad, to display the desired setting.
L This step may be slightly different
depending on the feature.
4 Press {SET}.
5 To exit programming, press {MENU}.
8.4.1 Program code and direct
command button
{#}{0}{0} Quick Setup
–
–
–
–
{1}: “TAM/FAX” (default)
{2}: “DIST. RING”
{3}: “TEL ONLY”
{4}: “FAX ONLY”
direct command button.
{#}{0}{1} Date and time
(see page 21 for details).
{#}{0}{2} Your logo
page 22 for details).
{#}{0}{3} Your fax number
L Enter your fax number using the dial keypad
(see page 23 for details).
{#}{0}{4} Sending report
–
–
–
{1}: “ON”
{2}: “OFF”
{3}: “ERROR” (default)
{#}{0}{6} FAX ring count
–
–
–
–
{1}: “1”
{2}: “2”
{3}: “3” (default)
{4}: “4”
55
Download from Www.Somanuals.com. All Manuals Search And Download.
8. Programmable Features
{#}{0}{6} TAM ring count
{#}{3}{4} Quick scan
–
–
–
–
–
–
{1}: “1”
{2}: “2” (default)
{3}: “3”
{4}: “4”
{5}: “TOLL SAVER”
{6}: “RINGER OFF”
–
{1}: “ON”
–
{2}: “OFF” (default)
{#}{3}{6} Receiving reduction
–
–
–
–
{1}: “92%” (default)
{2}: “86%”
{3}: “72%”
{4}: “100%”
{#}{1}{0} Recording time for an incoming
message
{#}{3}{9} Display contrast
–
{0}: “VOX” (default)
–
{1}: “NORMAL” (default)
–
{1}: “1 MIN”
–
{2}: “DARKER”
{#}{1}{1} Remote operation ID
L Enter a 3-digit number except a number
using 0 or 7.
{#}{4}{1} Fax activation code
–
{1}: “ON” (default)
–
{2}: “OFF”
{#}{1}{3} Dialing mode
L If you select “ON”, enter your code from 2 to 4
–
{1}: “PULSE”
digits using 0–9, {*} and {#}.
–
{2}: “TONE” (default)
{#}{4}{2} Message alert
{#}{1}{7} Ringer pattern
–
{1}: “ON”
–
–
–
{1}: “A” (default)
{2}: “B”
{3}: “C”
–
{2}: “OFF” (default)
{#}{4}{3} Recording time alert
–
–
{1}: “ON”
{2}: “OFF” (default)
{#}{2}{2} Journal report
–
{1}: “ON” (default)
–
{2}: “OFF”
{#}{4}{4} Memory reception alert
–
–
{1}: “ON” (default)
{2}: “OFF”
{#}{2}{3} Overseas mode
–
–
–
{1}: “NEXT FAX”
{2}: “OFF”
{3}: “ERROR” (default)
{#}{4}{6} Friendly reception
–
{1}: “ON” (default)
–
{2}: “OFF”
–
–
{1}: “ON”
{2}: “OFF” (default)
{#}{4}{7} Fax voice guidance
–
–
–
{1}: “ON” (default)
{2}: “OFF”
{3}: “ERROR”
L If you select “ON”, then enter the fax number
and transmission time using the dial keypad
(see feature #25 on page 52 for details).
{#}{5}{1} Mailbox 1 password
L Enter a 3-digit number except a number
using 0 or 7.
{#}{2}{6} Caller ID list
–
{1}: “ON”
–
{2}: “OFF” (default)
{#}{5}{2} Mailbox 2 password
L Enter a 3-digit number except a number
using 0 or 7.
{#}{3}{1} Distinctive Ring
–
{1}: “ON”
–
{2}: “OFF” (default)
{#}{5}{4} Greeting time
–
–
{1}: “16s” (default)
{2}: “60s”
{#}{3}{2} Ring pattern for Distinctive Ring
–
–
–
–
–
{1}: “A”
{2}: “B”
{3}: “C”
{4}: “D”
{#}{5}{5} Greeting message for mailbox 1
–
–
–
{1}: “CHECK” (default)
{2}: “RECORD”
{3}: “ERASE”
{5}: “B-D” (default)
56
Download from Www.Somanuals.com. All Manuals Search And Download.
8. Programmable Features
{#}{5}{6} Greeting message for mailbox 2
–
–
–
{1}: “CHECK” (default)
{2}: “RECORD”
{3}: “ERASE”
{#}{6}{0} Message transfer
–
{1}: “ON”
–
{2}: “OFF” (default)
L If you select “ON”, enter the transfer
telephone number and press {SET}, then
press {MENU} to exit programming.
{#}{6}{1} Message transfer greeting
message
–
–
–
{1}: “CHECK” (default)
{2}: “RECORD”
{3}: “ERASE”
{#}{6}{7} Incoming message monitor
–
{1}: “ON” (default)
–
{2}: “OFF”
{#}{7}{0} Pager call
–
{1}: “ON”
–
{2}: “OFF” (default)
L If you select “ON”, enter the pager number
using the dial keypad (see page 49 for
details).
{#}{7}{6} Connecting tone
–
{1}: “ON” (default)
–
{2}: “OFF”
{#}{7}{7} AUTO ANSWER
–
{1}: “FAX ONLY”
–
{2}: “TAM/FAX” (default)
{#}{8}{0} Reset advanced features
–
{1}: “YES”
–
{2}: “NO” (default)
L If you select “YES”, press {SET} 2 times, then
press {MENU} to exit programming.
57
Download from Www.Somanuals.com. All Manuals Search And Download.
9. Help
9EFrHrooerrlFpMaexsAsdavgaenstage assistance, call 1-800-435-7329.
PRESSED THE STOP KEY
L {STOP} was pressed and fax communication
was canceled.
9.1 Error messages –
OK
Reports
L Fax communication was successful.
If a problem occurs during fax transmission or
reception, one of the following communication
messages will be printed on the sending and
journal reports (page 31).
9.2 Error messages –
Display
COMMUNICATION ERROR
(Code: 40-42, 46-72, FF)
L A transmission or reception error occurred.
Try again or check with the other party.
If the unit detects a problem, one or more of the
following messages will appear on the display.
—————————————————————
COMMUNICATION ERROR
(Code: 43, 44)
CALL SERVICE
telephone line cord to a different jack and try
again.
L An overseas transmission error occurred. Try
52).
CALL SERVICE 2
L There is something wrong with the unit.
Contact our service personnel.
—————————————————————
CHECK DOCUMENT
DOCUMENT JAMMED
L The document is jammed. Remove the
jammed document (page 66).
L The document was not fed into the unit
properly. Re-insert the document. If
misfeeding occurs frequently, clean the
document feeder rollers (page 67) and try
again.
L Attempted to transmit a document longer
than 600 mm (235/8"). Press {STOP} to
remove the document. Divide the document
into two or more sheets and try again.
ERROR-NOT YOUR UNIT
(Code: 54, 59, 70)
L A transmission or reception error occurred
because of a problem with the other party’s
fax machine. Check with the other party.
JUNK FAX PROH. REJECT
L The junk fax prohibitor of your fax machine
rejected fax reception.
MEMORY FULL
L The memory is full of received documents
due to a lack of recording paper or a
recording paper jam. Install paper (page 12)
or clear the jammed paper (page 63).
with a new one (page 11).
L The ink film is not installed. Install it (page
10).
L The ink film is slack or creased. Tighten it
(see step 5 on page 10).
—————————————————————
NO DOCUMENT
L The document was not fed into the unit
properly. Re-insert it and try again.
OTHER FAX NOT RESPONDING
CHECK MEMORY
run out of recording paper. Try again.
L The document was not fed properly. Re-
insert the document and try again.
L The other party’s fax machine rings too many
times. Send the fax manually (page 30).
L The other party’s machine is not a fax
machine. Check with the other party.
L The number you dialed is not in service.
L The memory (telephone numbers,
parameters, etc.) has been erased. Re-
program.
—————————————————————
CHECK PAPER
L The recording paper is not installed or the
unit has run out of paper. Install paper and
press {START} to clear the message.
For Fax Advantage assistance, call 1-800-435-7329.
58
Download from Www.Somanuals.com. All Manuals Search And Download.
9. Help
properly (page 65). Reinstall paper (page 12)
and press {START} to clear the message.
L The recording paper has jammed near the
recording paper entrance. Clear the jammed
paper (page 63) and press {START} to clear
the message.
L The remaining ink film is low. Prepare a new
ink film (page 8).
—————————————————————
MEMORY FULL
stored exceeded the memory capacity of the
unit. Press {STOP} to clear the message.
Divide the document into sections.
—————————————————————
CLOSE
TENSION PLATE
—————————————————————
L The tension plate is open. Close it (page 12).
—————————————————————
MESSAGE FULL
COVER OPEN
L There is no room left in memory to record
voice messages. Erase unnecessary
messages (page 43, 47).
L The back cover is open. Close it.
—————————————————————
—————————————————————
DIRECTORY FULL
MODEM ERROR
L There is no space to store new items in
navigator directory. Erase unnecessary items
(page 25).
L There is something wrong with the modem
circuit. Contact our service personnel.
—————————————————————
—————————————————————
NO FAX REPLY
FAX IN MEMORY
L The other party’s fax machine is busy or has
run out of recording paper. Try again.
—————————————————————
L The unit has a document in memory. See the
other displayed message instructions to print
out the document.
OPEN CABINET
CHECK FILM SLACK
—————————————————————
FAX MEMORY FULL
b
OPEN CABINET
CHECK FILM TYPE
L The memory is full of received documents
due to a lack of recording paper or a
film (page 8).
with a new one (page 11).
L The ink film is not installed. Install it (page
10).
L The ink film is slack. Tighten it (see step 5 on
page 10).
recording paper jam. Install paper (page 12)
or clear the jammed paper (page 63).
L When performing memory transmission, the
document being stored exceeded the
memory capacity of the unit. Transmit the
entire document manually.
—————————————————————
L The fax machine is positioned near
appliances such as TVs or speakers which
generate an intense magnetic field.
—————————————————————
FILM EMPTY
L The ink film is empty. Replace the ink film
with a new one (page 11).
L The ink film is slack. Tighten it (see step 5 on
page 10) and install again.
PAPER JAMMED
L The fax machine is positioned near
appliances such as TVs or speakers which
generate an intense magnetic field.
—————————————————————
L A recording paper jam occurred. Clear the
jammed paper (page 63).
—————————————————————
PLEASE WAIT
FILM NEAR EMPTY
For Fax Advantage assistance, call 1-800-435-7329.
59
Download from Www.Somanuals.com. All Manuals Search And Download.
9. Help
Frequently Asked Questions
L The unit is checking that there is no slack or
crease on the ink film. Wait for a moment
while the check is completed.
9.3 When a function does
not work, check here
—————————————————————
REDIAL TIME OUT
9.3.1 Initial settings
L The other party’s fax machine is busy or has
run out of recording paper. Try again.
—————————————————————
I cannot hear a dial tone.
L If you used a splitter to connect the unit,
remove the splitter and connect the unit to the
wall jack directly. If the unit operates properly,
check the splitter.
L Disconnect the unit from the telephone line
and connect the line to a known working
telephone. If the working telephone operates
properly, contact our service personnel to
have the unit repaired. If the working
telephone does not operate properly, contact
your telephone company.
REMOVE DOCUMENT
L The document is jammed. Remove the
jammed document (page 66).
—————————————————————
TRANSMIT ERROR
L A transmission error occurred. Try again.
—————————————————————
L The power cord or telephone line cord is not
connected. Check the connections.
L If you connected the fax machine through a
computer modem, connect the fax machine
directly to a telephone line jack.
UNIT OVERHEATED
L The unit is too hot. Stop using the unit for a
while and let the unit cool down.
I cannot make calls.
Change the setting (feature #13, page 51).
The unit does not ring.
L The ringer volume is turned OFF. Adjust it
(page 20).
L The TAM ring setting of feature #06 is set to
“RINGER OFF”. Change to another ring
setting (page 51).
9.3.2 General
The unit displays “CHECK PAPER” though the
paper is inserted.
L The paper is inserted halfway. Insert it
correctly (page 12) and press {START} to
clear the message.
The other party complains they only hear a
fax tone and cannot talk.
L FAX ONLY mode is set. Tell the other party
the number is only used for faxes.
L Change the receiving mode:
–
(page 34)
L If you use a Distinctive Ring service, make
sure you have set the same ring pattern
assigned by the telephone company (page
38).
For Fax Advantage assistance, call 1-800-435-7329.
60
Download from Www.Somanuals.com. All Manuals Search And Download.
9. Help
9.3.3 Fax – sending
The {REDIAL}/{PAUSE} button does not
function properly.
L If this button is pressed during dialing, a
pause will be inserted. If pressed
immediately after a dial tone is obtained, the
I cannot send documents.
L The other party’s fax machine is busy or has
L The other party’s machine is not a fax
machine. Check with the other party.
L The other party’s fax machine failed to
manually (page 30).
The receiving mode does not function
properly.
L The Distinctive Ring is set (feature #31 on
page 38).
I cannot send a fax overseas.
L Use the overseas transmission mode of
feature #23 (page 52).
L Add two pauses at the end of the telephone
number or dial manually.
or ID number.
another code or ID. Change the number:
–
–
–
–
51.
53.
password for mailbox 1: feature #51 on
page 53.
password for mailbox 2: feature #52 on
page 54.
The other party complains that letters on
their received document are distorted or not
clear.
L If your line has special telephone services
such as call waiting, the service may have
been activated during fax transmission.
Connect the unit to a line that does not have
these services.
L An extension telephone on the same line is
off the hook. Hang up the extension
telephone and try again.
L Try copying the document. If the copied
image is clear, there may be something
wrong with the other party’s machine.
The ink film runs out quickly.
page that comes out of the machine is
considered as a full page.
L Turn off the following features:
–
–
–
sending report: feature #04 on page 51.
journal report: feature #22 on page 52.
Caller ID list: feature #26 on page 52.
black lines appear on their received
document.
L The scanner glass, white plate or rollers are
dirty with correction fluid, etc. Clean them
(page 67). Please do not insert the document
before correction fluid has dried completely.
The unit beeps.
L Recording paper/ink film has run out. Press
{STOP} to stop the beeps and install
paper/ink film.
Whenever I try to retrieve my voice mail
messages, I am interrupted by the fax tone.
L You are probably entering {*}{#}{9}. This is
the default setting for the fax activation code.
If you use a voice mail service, turn the fax
activation feature OFF or reprogram the
activation code (feature #41 on page 53).
9.3.4 Fax – receiving
I cannot receive documents.
subscribe to a voice mail service, you must
also subscribe to a Distinctive Ring service
(page 38).
L The ink film is empty. Replace the ink film
with a new one (page 11).
The speakerphone is not working.
L Use the speakerphone in a quiet room.
L If you have difficulty hearing the other party,
adjust the volume.
I cannot receive documents automatically.
L The receiving mode is set to TEL mode.
Change the receiving mode:
–
TAM/FAX mode (page 35) or FAX ONLY
mode (page 35).
For Fax Advantage assistance, call 1-800-435-7329.
61
Download from Www.Somanuals.com. All Manuals Search And Download.
9. Help
L The time taken to answer the call is too long.
Decrease the number of rings in feature #06
(page 51).
L The greeting message is too long. Record a
shorter message (page 42).
L The memory is full of received documents
due to a lack of recording paper or a
recording paper jam. Install paper (page 12)
or clear the jammed paper (page 63).
I cannot select the desired receiving mode.
L If you want to set TAM/FAX or FAX ONLY
mode:
faxes are not received.
L The incoming call is not a fax. Change the
receiving mode:
–
Set the desired mode using feature #77
(page 54), and press {AUTO ANSWER}
repeatedly to select the desired mode.
–
TEL mode (page 34) or TAM/FAX mode
(page 35).
L If you want to set TEL mode, press {AUTO
ANSWER} repeatedly to select TEL mode.
A blank sheet is ejected.
9.3.5 Copying
L If a blank sheet is ejected after the received
document sent by the other party is as large
as, or larger than the recording paper, or the
receiving reduction rate is not programmed
correctly. Program the proper rate in feature
#36 (page 52).
L The other party placed the document in their
fax machine the wrong way. Check with the
other party.
The unit will not make a copy.
L The ink film is empty. Replace the ink film
with a new one (page 11).
L You cannot make a copy during
programming. Make the copy after
programming.
L You cannot make a copy during telephone
conversation.
A black line, a white line or smudge appears
on the copied document.
A white line or a smudge appears on your
recording paper.
L The scanner glass, white plate or rollers are
dirty with correction fluid, etc. Clean them
(page 67). Please do not insert the document
before correction fluid has dried completely.
L The scanner glass, white plate or rollers are
dirty with correction fluid, etc. Clean them
(page 67). Please do not insert the document
The copied image is distorted.
The printing quality is poor.
Please do not reuse the ink film!
Please use genuine Panasonic replacement
film. Refer to page 8 for further details.
The printing quality is poor.
Please do not reuse the ink film!
Please use genuine Panasonic replacement
film. Refer to page 8 for further details.
L The thermal head is dirty. Clean it (page 68).
L Some paper has instructions recommending
which side to print on. Try turning the paper
over.
L You may have used paper with a cotton
and/or fiber content that is over 20%, such as
letterhead or resume paper. We recommend
smooth paper such as “Hammermill Jet Print”
for clearer printing.
Copy
Original
ABC
L Some paper has instructions recommending
which side to print on. Try turning the paper
over.
L You may have used paper with a cotton
and/or fiber content that is over 20%, such as
letterhead or resume paper. We recommend
smooth paper such as “Hammermill Jet Print”
for clearer printing.
L If the printing copy is fine when you copy, the
other party sent a faint document. Ask them
to send a clearer copy of the document.
send a document.
L The receiving mode is set to TEL mode.
Change the receiving mode:
–
TAM/FAX mode (page 35) or FAX ONLY
mode (page 35).
For Fax Advantage assistance, call 1-800-435-7329.
62
Download from Www.Somanuals.com. All Manuals Search And Download.
9. Help
Jams
9.4 Recording paper jams
I cannot retrieve recorded messages from a
remote location.
L Press the remote operation ID correctly and
firmly (page 44).
9.4.1 When the recording paper
has jammed in the unit
The display will show the following.
Messages in the mailbox do not play back.
correct password.
PAPER JAMMED
–
For mailbox 1 password, see feature #51
(page 53).
For mailbox 2 password, see feature #52
(page 54).
1 Pull the tension plate forward (1) to remove
the installed paper (2).
–
L Do not remove the jammed paper (3).
2
The other party complains that they cannot
leave a voice message.
L The memory is full. Erase unnecessary
messages (page 43, 47).
3
1
9.3.7 If a power failure occurs
L The unit will not function.
L The unit is not designed for making
emergency telephone calls when the power
made for access to emergency services.
L Fax transmission and reception will be
interrupted.
L If delayed transmission (feature #25, page
52) is programmed and the start time is
passed during a power failure, transmission
will be attempted soon after power is
restored.
2 Remove the paper tray (1).
1
L If any fax documents are stored in the
memory, they will be lost. When power is
restored, a power down report will be printed
out stating which contents in the memory
have been erased.
For Fax Advantage assistance, call 1-800-435-7329.
63
Download from Www.Somanuals.com. All Manuals Search And Download.
9. Help
3 Open the front cover by pulling up the center
7 Turn the blue gear (1) in the direction of the
part.
arrow until the ink film is tight (2).
1
4 Release the back cover by pushing the green
button (1).
1
5 Open the back cover.
2
L Make sure that the ink film is wrapped
around the blue core (3) at least once.
Correct
1 turn
Tight
3
6 Remove the jammed recording paper (1).
Incorrect
1
The ink film is not wrapped around the
blue core.
Reverse
Slack/Crease
For Fax Advantage assistance, call 1-800-435-7329.
64
Download from Www.Somanuals.com. All Manuals Search And Download.
9. Help
8 Close the back cover securely by pushing
9.4.2 When the recording paper
was not fed into the unit properly
The display will show the following.
down on the notched area at both ends (1).
1
CHECK PAPER
Remove the recording paper and straighten. Pull
the tension plate forward (1) and insert the
paper. Push the tension plate back, then press
{START} to clear the message.
9 Close the front cover securely.
1
{START}
10 Install the paper tray (page 12), then insert
the recording paper (page 12).
For Fax Advantage assistance, call 1-800-435-7329.
65
Download from Www.Somanuals.com. All Manuals Search And Download.
9. Help
Cleaning
9.5 Document jams –
sending
1 Open the front cover by pulling up the center
part. Remove the jammed document
carefully (1).
9.6 Recording paper
feeder cleaning
Clean the recording paper feeder when:
–
The recording paper frequently misfeeds.
Important:
L Remove the recording paper and the
paper tray beforehand, or the paper may
misfeed or jam.
1 Disconnect the power cord and the
telephone line cord.
2 Open the front cover by pulling up the center
part.
1
2 Close the front cover securely.
3 Release the back cover by pushing the green
button (1).
1
Note:
4 Open the back cover.
L Do not pull out the jammed paper forcibly
before opening the front cover.
For Fax Advantage assistance, call 1-800-435-7329.
66
Download from Www.Somanuals.com. All Manuals Search And Download.
9. Help
5 Open the recording paper feeder cover (1).
1
9.7 Document
feeder/scanner glass
cleaning
Clean the document feeder/scanner glass when:
–
–
Documents frequently misfeed.
Smudges or black/white lines appear on the
original document when transmitting or
copying.
1 Disconnect the power cord and the
telephone line cord.
2 Open the front cover by pulling up the center
part.
6 Clean the recording paper feeder roller (1)
with a cloth moistened with isopropyl rubbing
alcohol, and let all parts dry thoroughly.
Caution:
L Do not use paper products, such as
paper towels or tissues.
1
3 Clean the document feeder rollers (1) and
rubber flap (2) with a cloth moistened with
isopropyl rubbing alcohol, and let all parts
dry thoroughly. Clean the scanner glass (3)
and white plate opposite the scanner glass
(4) with a soft, dry cloth.
7 Close the covers (see steps 8 and 9 on page
65).
8 Install the paper tray (page 12), then insert
the recording paper (page 12).
9 Connect the power cord and the telephone
line cord.
For Fax Advantage assistance, call 1-800-435-7329.
67
Download from Www.Somanuals.com. All Manuals Search And Download.
9. Help
Caution:
L Do not use paper products, such as
9.8 Thermal head cleaning
paper towels or tissues.
If smudges or black/white lines appear on a
copied/received document, check whether there
is dust on the thermal head. Clean the thermal
head to remove the dust.
1
Important:
2
L Remove the recording paper and the
paper tray beforehand, or the paper may
misfeed or jam.
1 Disconnect the power cord and the
telephone line cord.
2 Open the front cover by pulling up the center
4
part.
3
4 Close the front cover securely.
3 Release the back cover by pushing the green
button (1).
1
5 Connect the power cord and the telephone
line cord.
4 Open the back cover.
For Fax Advantage assistance, call 1-800-435-7329.
68
Download from Www.Somanuals.com. All Manuals Search And Download.
9. Help
5 Remove the ink film (1).
1
6 Clean the thermal head (1) with a cloth
moistened with isopropyl rubbing alcohol,
and let it dry thoroughly.
Caution:
L To prevent a malfunction due to static
electricity, do not use a dry cloth and
do not touch the thermal head directly.
1
7 Reinstall the ink film and close the covers
(see steps 4 to 7 on page 10).
8 Install the paper tray (page 12), then insert
the recording paper (page 12).
9 Connect the power cord and the telephone
line cord.
For Fax Advantage assistance, call 1-800-435-7329.
69
Download from Www.Somanuals.com. All Manuals Search And Download.
10. Caller IQ Feature
1C0aFlCloearlalIeQsrsFIiQsetaFtneucaretu, prelease call openLCR: 1-866-openLCR (1-866-673-6527)
10.1 openLCR service for
the Caller IQ feature
10.2 To turn the Caller IQ
ON / OFF
This unit is compatible with service provided by
openLCR.
L If you have any questions regarding the
openLCR service, call openLCR’s
customer service department at 1-866-
openLCR (1-866-673-6527).
L NEITHER PANASONIC
COMMUNICATIONS CO., LTD. (PCC) NOR
MATSUSHITA ELECTRIC CORPORATION
OF AMERICA (MECA) IS IN ANY WAY
AFFILIATED WITH, OR RESPONSIBLE
FOR THE ACTS OR OMISSIONS OF,
OPENLCR.COM, INC. (OPENLCR).
NEITHER PCC NOR MECA NOR ANY OF
THEIR EMPLOYEES OR AFFILIATES OR
CUSTOMERS MAKE ANY WARRANTIES
OR REPRESENTATIONS, EITHER
EXPRESS OR IMPLIED, TO ANY
{SET}
{MENU}
1 Press {MENU} repeatedly to display the
following.
CALLER IQ
PRESS NAVI.[( )]
2 Press {0}.
CUSTOMER OR ANY OTHER THIRD
PARTY WITH RESPECT TO ANY OF THE
SERVICES PROVIDED BY OPENLCR,
NOR ASSUME NOR CREATE ANY OTHER
OBLIGATION OF ANY KIND ON BEHALF
OF OPENLCR.
3 To turn ON:
Press {1}.
To turn OFF:
Press {3}.
4 Press {SET}.
L If you subscribe to openLCR service, the unit
will start the first download of the rate table to
your fax machine and the Caller IQ feature
will be automatically turned ON. No special
dialing or button pressing is necessary to
place a long distance call with the Caller IQ
feature.
L During a long distance call with Caller IQ
feature, the display shows the following.
Example:
00’17 [CIQ]
If you do not wish to use the Caller IQ feature,
you can turn it OFF temporarily.
10.3 Updating the rate
table (downloading the
rate table)
Note:
L Before subscribing to openLCR service, you
cannot change the following settings.
If you register through the openLCR web site or
move to another area, you have to download the
rate table manually.
L Keep the front cover page open for button
locations.
1 Press {MENU} repeatedly to display the
following.
CALLER IQ
PRESS NAVI.[( )]
2 Press {#}.
3 Press {SET}.
4 Follow the voice prompt to start
downloading.
For assistance, please call openLCR: 1-866-openLCR (1-866-673-6527)
70
Download from Www.Somanuals.com. All Manuals Search And Download.
10. Caller IQ Feature
3 Press {SET}.
During download
L The display will show the following.
4 Follow the voice prompt to start
downloading.
DOWNLOADING
L While downloading, you cannot do other
operations such as making/answering calls
or sending/receiving documents.
10.5 Viewing information
L Keep the front cover page open for button
L Depending on where you live, the call for
downloading may be a long distance call and
will take about 1-2 minutes. You will be
charged for the cost of the call.
locations.
1 Press {MENU} repeatedly to display the
following.
L When the download is completed, the display
will show “DOWNLOAD OK!”
CALLER IQ
PRESS NAVI.[( )]
L If “DOWNLOAD ERROR. TRY AGAIN.” is
displayed, the unit was unable to download
from openLCR.
2 Press {2}.
3 Press {SET}.
L The items of information which you
selected on the web are displayed.
Try downloading manually again.
Automatic download
The fax machine will automatically download the
latest rate table when:
Example: openLCR.com
1: Weather
b
–
–
the rate table in the fax machine reaches the
expiry date; usually between 60-90 days after
last update,
the fax machine is being polled by openLCR
service center.
2: Stock
4 Select the desired information by pressing
the desired information number, using the
dial keypad.
To stop downloading
1. Press {STOP}.
2. Press {SET}.
5 Press {A} or {B} repeatedly to find more
information.
6 Press {MENU} to stop viewing.
10.4 Downloading
information
10.6 Printing information
L Keep the front cover page open for button
This enables you to view information such as
weather, lottery results and stock quotes on the
LCD display. Each time you download the data
from openLCR, the information will be updated.
To view up-to-date information, you will need to
download the information to your unit.
If you access the openLCR web site at
www.openLCR.com and program the system
setup and phone book, you will need to
download this data to the fax machine.
L Keep the front cover page open for button
locations.
locations.
1 Press {MENU} repeatedly to display the
following.
CALLER IQ
PRESS NAVI.[( )]
2 Press {1}.
3 Press {SET} to start printing.
1 Press {MENU} repeatedly to display the
following.
CALLER IQ
PRESS NAVI.[( )]
2 Press {#}.
For assistance, please call openLCR: 1-866-openLCR (1-866-673-6527)
71
Download from Www.Somanuals.com. All Manuals Search And Download.
11. General Information
1P1rinGtedneRraepl Ionrftosrmation
11.1 Reference lists and
reports
for your reference.
Setup list:
provides you with the current settings of the
basic and advanced programming features
(page 51 to page 55).
Telephone number list:
provides you with names and numbers which are
Journal report:
keeps records of fax transmission and reception.
This report will be printed automatically after
every 30 fax communications (feature #22, page
52).
Printer test:
allows you to check the print quality of your unit.
If the test print has a smudge, or blurred points or
lines, clean the thermal head (page 68).
Broadcast programming list:
provides you with names and numbers which are
Caller ID list:
keeps records of the last 30 callers after
subscribing to a Caller ID service. To print
automatically after every 30 callers, activate
feature #26 (page 52).
{STOP}
{MENU}
{SET} {<}{>}
1 Press{MENU} repeatedly todisplay “PRINT
REPORT”.
2 Press {<} or {>} repeatedly to display the
desired item.
3 Press {SET} to start printing.
L To stop printing, press {STOP} 2 times.
4 Press {MENU}.
72
Download from Www.Somanuals.com. All Manuals Search And Download.
11. General Information
Specifications
11.2 Technical data about this product
Applicable lines:
Document size:
Effective scanning width:
Effective printing width:
Transmission time*1:
Scanning density:
Public Switched Telephone Network
Max. 216 mm (81/2") in width, Max. 600 mm (235/8") in length
208 mm (83/16")
Letter: 208 mm (83/16")
Approx. 9 s/page (Original mode)*2
Horizontal: 8 pels/mm (203 pels/inch)
Vertical: 3.85 lines/mm (98 lines/inch) - in standard resolution,
7.7 lines/mm (196 lines/inch) - in fine/photo resolution,
15.4 lines/mm (392 lines/inch) - in super fine resolution
64 levels
Photo resolution:
Scanner type:
Printer type:
Contact Image Sensor
Thermal Transfer on plain paper
Data compression system: Modified Huffman (MH), Modified READ (MR)
Modem speed:
14,400 / 12,000 / 9,600 / 7,200 / 4,800 / 2,400 bps; Automatic Fallback
Operating environment:
Dimensions:
5°C – 35°C (41°F – 95°F), 20% – 80% RH (Relative Humidity)
Approx. height 139 mm × width 331 mm × depth 238 mm (515/32" ×
131/32" × 93/8")
Mass (Weight):
Approx. 3.0 kg (6.6 lb.)
Power consumption:
Standby: Approx. 3.2 W
Transmission: Approx. 15 W
Reception: Approx. 35 W (When receiving a 20% black document)
Copy: Approx. 40 W (When copying a 20% black document)
Maximum: Approx. 130 W (When copying a 100% black document)
120 V AC, 60 Hz
Power supply:
Fax memory capacity:
Approx. 25 pages of memory transmission
Approx. 28 pages of memory reception
(Based on the ITU-T No. 1 Test Chart in standard resolution.)
Approx. 18 minutes of recording time including greeting messages
Voice memory capacity*3:
*1 Transmission speed depends upon the contents of the pages, resolution, telephone line conditions
and capability of the other party’s machine.
*2 Transmission speed is based upon the ITU-T No. 1 Test Chart and original mode. If the capability of
the other party’s machine is inferior to your unit, the transmission time may be longer.
*3 Recording time may be reduced by the calling party’s background noise.
ITU-T No. 1 Test Chart
73
Download from Www.Somanuals.com. All Manuals Search And Download.
11. General Information
Paper specifications
Recording paper size:
Recording paper weight:
Letter: 216 mm × 279 mm (81/2" × 11")
60 g/m2 to 90 g/m2 (16 lb. to 24 lb.)
Note for recording paper:
L Do not use the following types of paper:
–
Paper with a cotton and/or fiber content that is over 20%, such as letterhead paper or paper used
for resumes
–
–
–
–
–
Extremely smooth or shiny paper, or paper that is highly textured
Coated, damaged or wrinkled paper
Paper with foreign objects attached, such as tabs or staples
Paper which has dust, lint or oil stains
Paper that will melt, vaporize, discolor, scorch or emit dangerous fumes near 200 °C (392°F), such
as vellum paper. These materials may transfer onto the fusing roller and cause damage.
Moist paper
–
L Some paper only accepts print on one side. Try using the other side of the paper if you are not happy
with the print quality or if misfeeding occurs.
L For proper paper feeding and best print quality, we recommend using long-grained paper.
L Do not use paper of different types or thickness at the same time. This may cause a paper jam.
L Avoid double-sided printing.
L Do not use paper printed from this unit for double-sided printing with other copiers or printers. This
may cause a paper jam.
L To avoid curling, do not open paper packs until you are ready to use the paper. Store unused paper
in the original packaging, in a cool and dry location.
L This unit is designed for using “Letter” size paper. Please do not use “A4” size paper for this unit.
Note:
L Any details given in these instructions are subject to change without notice.
L The pictures and illustrations in these instructions may vary slightly from the actual product.
74
Download from Www.Somanuals.com. All Manuals Search And Download.
11. General Information
FCC and Other Information
11.3 FCC and Other Information
This equipment complies with Part 68 of the FCC
rules and the requirements adopted by the ACTA.
On the rear of this equipment is a label that
contains, among other information, a product
identifier in the format US:ACJ----------.
Connection to party line service is subject to state
tariffs. Contact the state public utility commission,
public service commission or corporation
commission for information.
If requested, this number must be provided to the
telephone company.
This equipment is hearing aid compatible as
defined by the FCC in 47 CFR Section 68.316.
• Registration No .....(found on the rear of the unit)
• Ringer Equivalence No. (REN)
...............................(found on the rear of the unit)
If your home has specially wired alarm equipment
connected to the telephone line, ensure the
installation of this equipment does not disable your
alarm equipment. If you have questions about
what will disable alarm equipment, consult your
telephone company or a qualified installer.
A plug and jack used to connect this equipment to
the premises wiring and telephone network must
comply with the applicable FCC Part 68 rules and
requirements adopted by the ACTA. A compliant
telephone cord and modular plug is provided with
this product. It is designed to be connected to a
compatible modular jack that is also compliant.
WHEN PROGRAMMING EMERGENCY
NUMBERS AND(OR) MAKING TEST CALLS TO
EMERGENCY NUMBERS:
1) Remain on the line and briefly explain to the
dispatcher the reason for the call.
2) Perform such activities in the off-peak hours,
such as early morning or late evenings.
The REN is used to determine the number of
devices that may be connected to a telephone line.
Excessive RENs on a telephone line may result in
the devices not ringing in response to an incoming
call. In most but not all areas, the sum of RENs
should not exceed five (5.0).To be certain of the
number of devices that may be connected to a
line, as determined by the total RENs, contact the
local telephone company. For products approved
after July 23, 2001, the REN for this product is part
of the product identifier that has the format
US:AAAEQ##TXXXX. The digits represented by
## are the REN without a decimal point (e.g.,03 is
a REN of 0.3).
The software contained in this equipment to allow
user access to the network must be upgraded to
recognize newly established network area codes
and exchange codes as they are placed into
service. Failure to upgrade the premises systems
or peripheral equipment to recognize the new
codes as they are established will restrict the
customer and the customer’s employees from
gaining access to the network and to these codes.
NOTE:
If this equipment causes harm to the telephone
network, the telephone company will notify you in
advance that temporary discontinuance of service
may be required. But if advance notice isn’t
practical, the telephone company will notify the
customer as soon as possible. Also, you will be
advised of your right to file a complaint with the
FCC if you believe it is necessary.
Many states have imposed regulations on the
manner in which 2-way telephone conversations
may be recorded, so you should inform the other
party that the conversation is being recorded.
Consult your local telephone company for further
information.
CAUTION:
Any changes or modifications not expressly
approved by the party responsible for compliance
could void the user’s authority to operate this
device.
The telephone company may make changes in its
facilities, equipment, operations or procedures that
could affect the operation of the equipment. If this
happens the telephone company will provide
advance notice in order for you to make necessary
modifications to maintain uninterrupted service.
If trouble is experienced with this equipment, for
repair or warranty information, please contact a
Factory Servicenter or other Authorized Servicer. If
the equipment is causing harm to the telephone
network, the telephone company may request that
you disconnect the equipment until the problem is
resolved.
75
Download from Www.Somanuals.com. All Manuals Search And Download.
11. General Information
NOTE:
This equipment has been tested and found to
comply with the limits for a Class B digital device,
pursuant to Part 15 of the FCC Rules. These
limits are designed to provide reasonable
protection against harmful interference in a
residential installation. This equipment generates,
uses, and can radiate radio frequency energy
and, if not installed and used in accordance with
the instructions, may cause harmful interference
to radio communications. However, there is no
guarantee that interference will not occur in a
particular installation. If this equipment does
cause harmful interference to radio or television
reception, which can be determined by turning
the equipment off and on, the user is encouraged
to try to correct the interference by one or more of
the following measures:
— Reorient or relocate the receiving antenna.
— Increase the separation between the
equipment and receiver.
— Connect the equipment into an outlet on a
circuit different from that to which the receiver
is connected.
— Consult the dealer or an experienced radio/TV
technician for help.
76
Download from Www.Somanuals.com. All Manuals Search And Download.
11. General Information
Limited Warranty
11.4 Limited Warranty
PANASONIC CONSUMER ELECTRONICS COMPANY,
DIVISION OF MATSUSHITA ELECTRIC
CORPORATION OF AMERICA
One Panasonic Way,
Secaucus, New Jersey 07094
PANASONIC SALES COMPANY,
DIVISION OF MATSUSHITA
ELECTRIC OF PUERTO RICO, INC.,
Ave. 65 de Infantería, Km. 9.5
San Gabriel Industrial Park,
Carolina, Puerto Rico 00985
Panasonic Facsimile Product
Limited Warranty
Limited Warranty Coverage
If your product does not work properly because of a defect in materials or workmanship, Panasonic
Consumer Electronics Company or Panasonic Sales Company (collectively referred to as “the warrantor”)
will, for the length of the period indicated on the chart below, which starts with the date of original purchase
(“Limited Warranty period”), at its option either (a) repair your product with new or refurbished parts, or (b)
replace it with a new or a refurbished product. The decision to repair or replace will be made by the
warrantor.
FAX categories
Thermal Transfer Facsimile
Laser Facsimile
Parts
Labor
6 Months
1 (one) Year
6 Months
1 (one) Year
Batteries, antennas, optional accessories (such as additional handsets), ink film, toner cartridge, drum unit,
and ink cartridge (as may be applicable), and cosmetic parts (cabinet) are not warranted under this Limited
Warranty.
During the “Labor” Limited Warranty period there will be no charge for labor. During the “Parts” Limited
Warranty period, there will be no charge for parts. You must carry-in or mail-in your product during the
Limited Warranty period. This Limited Warranty only applies to products purchased and serviced in the
United States or Puerto Rico. This Limited Warranty is extended only to the original purchaser and only
covers products purchased as new. A purchase receipt or other proof of the original purchase date is
required for Limited Warranty service.
Carry-In or Mail-In Service
For Carry-In or Mail-In Service in the United States call 1-800-HELP-FAX (1-800-435-7329)
For assistance in Puerto Rico call Panasonic Sales Company (787)-750-4300 or fax (787)-768-2910.
Limited Warranty Limits And Exclusions
This Limited Warranty ONLY COVERS failures due to defects in materials or workmanship, and DOES NOT
COVER normal wear and tear or cosmetic damage. The Limited Warranty ALSO DOES NOT COVER
damages which occurred in shipment, or failures which are caused by products not supplied by the
warrantor such as non Panasonic ink film, toner cartridge or drum unit, or failures which result from
accidents, misuse, abuse, neglect, mishandling, misapplication, alteration, faulty installation, set-up
adjustments, signal reception problems, misadjustment of consumer controls, improper maintenance,
power line surge, improper voltage supply, lightning damage, modification, or commercial use (such as in a
hotel, office, restaurant, or other business), rental use of the product, service by anyone other than a
Factory Servicenter or other Authorized Servicer, or damage that is attributable to acts of God.
THERE ARE NO EXPRESS WARRANTIES EXCEPT AS LISTED UNDER “LIMITED WARRANTY
COVERAGE”. THE WARRANTOR IS NOT LIABLE FOR INCIDENTAL OR CONSEQUENTIAL
DAMAGES RESULTING FROM THE USE OF THIS PRODUCT, OR ARISING OUT OF ANY BREACH OF
THIS LIMITED WARRANTY. (As examples, this excludes damages for lost time, cost of having someone
remove or re-install an installed unit if applicable, or travel to and from the servicer. The items listed are not
exclusive, but are for illustration only.) ALL EXPRESS AND IMPLIED WARRANTIES, INCLUDING THE
WARRANTY OF MERCHANTABILITY, ARE LIMITED TO THE PERIOD OF THE LIMITED WARRANTY.
77
Download from Www.Somanuals.com. All Manuals Search And Download.
11. General Information
Some states do not allow the exclusion or limitation of incidental or consequential damages, or limitations
on how long an implied Limited Warranty lasts, so the exclusions may not apply to you.
This Limited Warranty gives you specific legal rights and you may also have other rights which vary from
state to state. If a problem with this product develops during or after the Limited Warranty period, you may
contact your dealer or Servicenter. If the problem is not handled to your satisfaction, then write to the
warrantor’s Consumer Affairs Department at the addresses listed for the warrantor.
PARTS AND SERVICE WHICH ARE NOT COVERED BY THIS LIMITED WARRANTY AREYOUR
RESPONSIBILITY.
For In Limited Warranty product service
• Call toll-free 1-800-HELP-FAX (1-800-435-7329)
for the location of an authorized servicenter.
When you ship the product
• Carefully pack your unit, preferably in the original
carton.
• Attach a letter, detailing the symptom or problem,
to the outside of the carton.
• Send the unit to an authorized servicenter,
prepaid and adequately insured.
• Do not send your unit to the Panasonic
Consumer Electronics Company or to any
executive or regional sales office. These
locations do not repair consumer products.
For out of Limited Warranty technical and
troubleshooting support: Panasonic offers two
value based, cost effective, solutions:
1. Panasonic Continued Services 900 fee
based support: 1-900-555-7262
This exceptional service is charged directly to
your telephone bill at only $1.99 per minute.
2. Panasonic Premier Service Club (PPSC):
1-800-435-7329
PPSC provides toll free troubleshooting support
at only $7.99 for a one time sampler or $23.95
for a one year or 5 call membership. These
services are billed directly to your major credit
card.
Both of these comprehensive programs provide
real time, live agent support for customers who
are not eligible for coverage under the limited
warranty.
Terms and prices are subject to change without
notice.
78
Download from Www.Somanuals.com. All Manuals Search And Download.
11. General Information
Customer Services
11.5 Customer Services directory
Customer Services Directory
Obtain Product Information and Operating Assistance; locate your nearest
Dealer or Servicenter; purchase Parts and Accessories; or make Customer
Service and Literature requests by visiting our Web Site at:
or E-mail us via:
Contact:
For in Limited Warranty programming and Troubleshooting Support:
Fax Advantage assistance and Service Location finder: 800-HELP-FAX (435-7329)
For out of Limited Warranty technical and troubleshooting support:
Panasonic offers two value based, cost effective, solutions:
1. Panasonic Continued Services 900 fee based support: 1 900 555 7262
This exceptional service is charged directly to your telephone bill at only $1.99 per minute.
2. Panasonic Premier Service Club (PPSC): 1 800 435 7329
PPSC provides toll free troubleshooting support at only $7.99 for a one time sampler or $23.95 for a
one year or 5 call membership. These services are billed directly to your major credit card.
Both of these comprehensive programs provide real time, live agent support for customers who are not
eligible for coverage under the limited warranty. Terms and prices are subject to change without notice.
For hearing or speech impaired TTY users,TTY: 1-866-741-6422
Accessory Purchases
Purchase Parts, Accessories and Instruction Books online for all Panasonic
Products by visiting our Web Site at:
or, send your request by E-mail to:
You may also contact us directly at:
1-800-332-5368 (Phone) 1-800-237-9080 (Fax Only) (Monday - Friday 9 am to 8 pm, EST.)
Panasonic Services Company
20421 84th Avenue South, Kent, WA 98032
(We Accept Visa, MasterCard, Discover Card, American Express, and Personal Checks)
For hearing or speech impaired TTY users,TTY: 1-866-605-1277
Service in Puerto Rico
Matsushita Electric of Puerto Rico, Inc. Panasonic Sales Company
Factory Servicenter:
Ave. 65 de Infantería, Km. 9.5, San Gabriel Industrial Park, Carolina, Puerto Rico 00985
Phone (787) 750-4300 Fax (787) 768-2910
79
Download from Www.Somanuals.com. All Manuals Search And Download.
12. Index
12. Index
Calling back: 27
Storing: 29
12.1 Index
# #00 Quick Setup: 15
#01 Date and time: 21
Caller ID list (Feature #26): 27, 52
Caller’s recording time (Feature #10): 51
Character table: 22
Cleaning: 66, 67, 68
Communication messages: 58
Connecting tone (Feature #76): 54
Connections: 14
Copy: 40
Collation: 41
Enlarge: 40
Reduce: 40
#02 Your logo: 22
#03 Your fax number: 23
#04 Sending report: 31, 51
#06 FAX ring setting: 51
#06 TAM ring setting: 35, 51
#10 Recording time for an incoming
message: 51
#11 Remote operation ID: 51
#13 Dialing mode: 51
#17 Ringer pattern: 51
#22 Journal report: 31, 52
#23 Overseas mode: 52
#25 Delayed transmission: 52
#26 Caller ID list: 52
#31 Distinctive Ring: 38
#32 Ring pattern: 39
#34 Quick scan: 30, 40, 52
#36 Receiving reduction: 52
#39 Display contrast: 53
#41 Fax activation code: 53
#42 Message alert: 53
#43 Recording time alert: 53
#44 Memory reception alert: 53
#46 Friendly reception: 53
#47 Fax voice guidance: 53
#51 Mailbox 1 password: 53
#52 Mailbox 2 password: 54
#54 Greeting time: 54
Delayed transmission (Feature #25): 52
Dialing mode (Feature #13): 51
Directory (Navigator): 23, 25, 26, 32
Display
Contrast (Feature #39): 53
Error messages: 58
Distinctive Ring service (Feature #31): 38
Document size: 31
Extension telephone: 34
Fax number (Feature #03): 23
Friendly reception (Feature #46): 53
Message transfer (Feature #61): 48
TAM/FAX: 42
#55 Mailbox 1 greeting: 46
#56 Mailbox 2 greeting: 46
#60 Message transfer: 48, 54
#61 Message transfer greeting message: 48
#67 Incoming message monitor: 54
#70 Pager call: 49
Incoming message monitor (Feature #67): 54
Ink film
Installing: 10
Replacing: 11
#76 Connecting tone: 54
#77 AUTO ANSWER: 54
#80 Reset advanced features: 55
J Jams
Document: 66
Recording paper: 63
A Accessories: 7
Junk fax prohibitor: 36
Paper tray: 12
Advanced features: 52
L Listening to recorded messages: 43
From a remote location: 44
Voice mailbox: 47, 48
B Basic features: 51
Broadcast transmission: 32
Button description: 9
Logo (Feature #02): 22
M Message alert (Feature #42): 53
C Caller ID: 27
Message transfer (Feature #60): 48, 54
80
Download from Www.Somanuals.com. All Manuals Search And Download.
12. Index
Navigator directory: 32
Storing
N Navigator directory
Making a phone call: 26
Selecting characters: 23
Sending faxes: 32
Broadcast: 32
Storing: 25
O Overseas mode (Feature #23): 52
Voice mailbox password (Feature #51, #52):
46, 53, 54
P Pager call (Feature #70): 49
Power failure: 63
Programming: 50
Voice time/day stamp: 43
Volume: 20
R Receiving alert (Feature #44): 53
Receiving faxes
Automatically: 35
Manually: 34
Receiving reduction (Feature #36): 52
Recording
Greeting message: 42, 46, 48
Memo message: 42, 47
Telephone conversation: 26
Recording paper: 12
Recording paper size: 74
Recording time for TAM/FAX greeting
message (Feature #54): 54
Redialing: 30, 32
Remote operation: 44
Remote operation ID (Feature #11): 51
Reports
Broadcast programming: 72
Broadcast sending: 33
Caller ID list: 52, 72
Power down: 63
Printer test: 72
Sending: 31, 51
Setup: 72
Telephone number: 72
Resolution: 30, 40
Ringer pattern (Feature #17): 51
Ring pattern for Distinctive Ring (Feature
#32): 39
Ring setting
S Sending faxes
Broadcast: 33
From memory: 30
Manually: 30
81
Download from Www.Somanuals.com. All Manuals Search And Download.
82
Download from Www.Somanuals.com. All Manuals Search And Download.
83
Download from Www.Somanuals.com. All Manuals Search And Download.
KX-FP145
Proof of Purchase
Panasonic FAX ADVANTAGE PROGRAM
Free peace of mind,
direct from Panasonic
NO EXTRA COST
FAX ADVANTAGE PROGRAM
1
I
I
6-month limited warranty : parts, labor, and toll-free
help line2
3
Free replacement and repair program
The Panasonic Fax Advantage Consumer Service Program.
Panasonic knows that if your fax machine is not up and running,
neither is your business. That’s why we created the Panasonic
Fax Advantage Program. Included at no extra cost with the
purchase of a new and unused Panasonic Fax Machine (along
with included handset), the Fax Advantage Program can provide
a free replacement unit3 if your original unit is in need of repair.
Here’s how it works:
1. If you have a problem with your fax that you purchased new
and unused while it is covered by the period of limited
warranty1, call our toll-free help-line at 1-800-HELP-FAX2.
2. Talk to one of our technical experts to diagnose your problem
over the phone.
3. If repairs are necessary and you are entitled to service under
the terms and conditions of the limited warranty4, we will send
a refurbished replacement unit to you by UPS Ground service
delivery. The shipping method is upgradable for an extra
charge.
If our 1-800-HELP-FAX technicians determine that your unit
may be an “out-of-box failure”5, we will attempt to provide you
with a factory-new replacement unit6.You must ship a copy of
your receipt with your original unit to verify that you purchased
the unit within 10 days prior to your 1-800-HELP-FAX call.
Requirements:
You must give our technicians a valid credit card number
(Discover, VISA, Master Card, or American Express/Optima).
Product that is not returned to Panasonic by 10 business days
after shipment of the replacement product will be charged to
your credit card account at Panasonic’s Suggested Retail Price
(see dealer for details). If your original unit is not eligible for
warranty service, your card will be charged for the non-warranty
repair of the unit at Panasonic’s current rate for parts and labor
and for any shipping charges associated with this program. If
you do not wish to pay out-of-warranty repair costs, you will be
responsible for returning the replacement unit to Panasonic and
for paying all shipping charges associated with this program
including the UPS delivery of the replacement product to you,
shipment of the problem unit to Panasonic, shipment of the
replacement unit back to Panasonic and the return of your
original unit back to you. Credit status will be verified prior to
sending the replacement product.
A second option available under our limited warranty is to mail-in
or carry-in your fax to one of our Regional Service centers, where
the unit will be repaired and returned to you.
Instructions:
If you choose to receive a replacement unit under the Fax
Advantage Program, Panasonic will provide a replacement unit
which will be completely refurbished, quality-tested by Panasonic
technicians and individually hand-inspected before it is shipped to
you.You will keep the replacement unit and send the original unit to
us in the replacement unit’s box. UPS will pick up the unit at no
charge to you, should it be determined that you are entitled to
warranty service. A proof-of-purchase must be included with the
returned product. Any unit that is replaced by Panasonic and not
shipped with proper proof-of-purchase by you will be subject to a
minimum $100.00 charge. The original unit must be properly
packaged in the same manner as the replacement unit, utilizing the
packing materials provided. Damage due to improper or inadequate
packing will be charged to you as an out-of-warranty cost.
1. See dealer for limited warranty details.
2. After the fax advantage program, contact our Continued
Services Technical Support Line at 1-900-555-PANA (1-900-
555-7262), for fee based technical support.
3. Replacement unit is refurbished.
4. Replacement program is only available in the 50 United
States, is subject to termination at any time without
advance notice, and does not cover optional accessories.
5. “Out-of-box failure” is an inoperable unit that was purchased
no more than 10 days prior to your 1-800-HELP-FAX call,
and would otherwise qualify for warranty service under the
terms and conditions of the limited warranty.
6. Panasonic reserves the right to send a refurbished unit.
Panasonic Consumer Electronics
Company, Division of Matsushita
Electric Corporation of America
One Panasonic Way,
Panasonic Sales Company,
Division of Matsushita Electric of
Puerto Rico, Inc.
Ave. 65 de Infantería, Km. 9.5
San Gabriel Industrial Park, Carolina,
Puerto Rico 00985
Secaucus, New Jersey 07094
PFQX2006ZA CM0204DT0
Download from Www.Somanuals.com. All Manuals Search And Download.
|