FAX OPERATION GUIDE
FS-C2626MFP
FS-3640MFP
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Contents
Enter key and Quick No. Search key ......................................................................... 1-6
Fax setup procedure .................................................................................................. 1-9
PBX Setting (Europe only) ................................................................................................. 1-13
Registering Destinations in the Address Book ..................................................................... 2-2
Adding a contact ........................................................................................................ 2-2
Editing and Deleting Address Book Entries ............................................................... 2-9
Printing Address List ................................................................................................ 2-11
Adding a Destination on One Touch Key ........................................................................... 2-12
Choosing by One Touch Key ............................................................................................... 3-6
Using redial ........................................................................................................................ 3-10
Basic transmission procedure .............................................................................................. 4-2
Original Orientation .................................................................................................. 4-10
Duplex ...................................................................................................................... 4-10
Selecting the FAX Resolution .................................................................................. 4-11
Selecting the Density ............................................................................................... 4-12
Manual Send ...................................................................................................................... 4-15
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FAX Automatic Reception .................................................................................................... 5-4
Canceling reception (Disconnection of communication) ............................................ 5-6
Manual Reception ................................................................................................................ 5-7
Fax reception functions ........................................................................................................ 5-8
Fax reception settings .......................................................................................................... 5-9
Reception Date/Time ............................................................................................... 5-10
Memory Forwarding ............................................................................................................. 6-2
Type of Forwarding Destination ................................................................................. 6-2
Changing and Deleting Registration Contents ........................................................... 6-4
E-mail Subject Add. Info Setting ................................................................................ 6-8
FTP Encrypted TX Setting ......................................................................................... 6-9
Sub Address Box ..................................................................................................... 6-13
Registering a Sub Address Box ............................................................................... 6-14
Checking Details ...................................................................................................... 6-19
Deleting Originals after Printing from a Sub Address Box ....................................... 6-21
Sub Address Transmission ...................................................................................... 6-23
Polling Reception ..................................................................................................... 6-30
Checking Details ...................................................................................................... 6-34
Encryption .......................................................................................................................... 6-36
Using the Encrypted Transmission .......................................................................... 6-39
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Network FAX ...................................................................................................................... 6-43
Flow of Network FAX Sending ................................................................................. 6-43
Installing the Network Fax Driver ............................................................................. 6-45
Manual Send ........................................................................................................................ 7-8
Manual Reception ................................................................................................................ 7-9
Remote Switch Function .................................................................................................... 7-10
Checking FAX Job History ................................................................................................... 8-3
Displaying Job Log Screen ........................................................................................ 8-3
FAX RX Result Reports ............................................................................................. 8-6
Activity Report ...................................................................................................................... 8-7
Reporting FAX Receipt Result by E-mail ........................................................................... 8-10
Operation method ...................................................................................................... 9-2
System Menu Settings ............................................................................................... 9-3
Report ........................................................................................................................ 9-4
Cassette/MP Tray Settings ........................................................................................ 9-5
FAX ............................................................................................................................ 9-6
Registering Reject FAX No. ..................................................................................... 9-14
Registering Permit ID No. ........................................................................................ 9-16
Changing and Deleting Permit ID No. ...................................................................... 9-17
Unknown Number Reception ................................................................................... 9-21
Unusable Time ................................................................................................................... 9-22
Account Management ........................................................................................................ 9-24
Logging in when User Accounting has been Enabled .............................................. 9-25
Logging in when Job Accounting has been Enabled ............................................... 9-27
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Indicators During Sending/Receiving Operation ................................................................ 10-2
Precautions When Turning Power OFF ............................................................................. 10-3
Error Code List ................................................................................................................... 10-5
Character Entry Method ..................................................................................................... 11-2
Entering Characters ................................................................................................. 11-4
Specifications ..................................................................................................................... 11-5
Menu Map .......................................................................................................................... 11-6
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Safety Information
About this Operation Guide
This Operation Guide contains information on using the facsimile functions of this machine. Please read the Operation
Guide before you start using the machine.
During use, refer to the Operation Guide for your machine for information regarding the sections listed below.
Environment
Precautions for Use
Loading Paper
Toner Container Replacement
Waste Toner Box Replacement
Cleaning
Solving Malfunctions
Responding to Error Messages
Clearing Paper Jams
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General Notice
Legal Notice
WE SHALL HAVE NO LIABILITY FOR LOSS, WHETHER OR PARTIAL, OF RECEIVED DOCUMENTS WHEN SUCH
LOSS IS CAUSED BY DAMAGES TO THE FAX SYSTEM, MALFUNCTIONS, MISUSE, OR EXTERNAL FACTORS
SUCH AS POWER OUTAGES; OR FOR PURELY ECONOMIC LOSSES OR LOST PROFITS RESULTING FROM
MISSED OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED MESSAGES RESULTING
THEREFROM.
Trademark Information
•
Microsoft, MS-DOS and Windows are registered trademarks of Microsoft Corporation in the U.S. and other countries.
•
Adobe and Acrobat are registered trademarks of Adobe Systems Incorporated.
All other company and product names in this Operation Guide are trademarks or registered trademarks of their
respective companies. The designations™ and ® are omitted in this guide.
FCC PART 68 REQUIREMENTS
1 This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA. On the right side
of the equipment to install Assembly Board is a label that contains, among other information, a product identifier in
the format US:AAAEQ##TXXXX. If requested, this number must be provided to the telephone company.
2 This equipment connects to the network via USOC RJ11C.
3 A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the
applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and modular plug
is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant. See
installation instructions for details.
4 The REN is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on
a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the
sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as
determined by the total RENs, contact the local telephone company. For products approved after July 23, 2001, the
REN for this product is part of the product identifier that has the format US:AAAEQ##TXXXX. The digits represented
by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3). For earlier products, the REN is separately
shown on the label.
5 If this equipment causes harm to the telephone network, the telephone company will notify you in advance that
temporary discontinuance of service may be required. But if advance notice isn't practical, the telephone company
will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if
you believe it is necessary.
6 The telephone company may make changes in its facilities, equipment, operations or procedures that could affect the
operation of the equipment. If this happens the telephone company will provide advance notice in order for you to
make necessary modifications to maintain uninterrupted service.
7 If trouble is experienced with this equipment, please contact the following company for repair and (or) warranty
information:
If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect
the equipment until the problem is resolved.
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8 This equipment cannot be used on public coin service provided by the telephone company. Connection to Party line
service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation
commission for information.
9 If your home has specially wired alarm equipment connected to the telephone line, ensure the installation of this
equipment does not disable your alarm equipment. If you have questions about what will disable alarm equipment,
consult your telephone company or a qualified installer.
10 The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other
electronic device, including FAX machines, to send any message unless such message clearly contains in a margin
at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and
an identification of the business or other entity, or other individual sending the message and the telephone number of
the sending machine or such business, other entity, or individual. (The telephone number provided may not be a 900
number or any other number for which charges exceed local or long-distance transmission charges.)
In order to program this information into your FAX machine, you should complete the following steps: (Insure that it
will be transmitted, see Local FAX Name on page 1-8, Local FAX Number on page 1-8, Print Position (Transmit
IMPORTANT SAFETY INSTRUCTIONS
When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire,
electric shock and injury to persons, including the following:
CAUTION: To reduce the risk of fire, use only No.26 AWG or larger UL listed or CSA certified telecommunication line cord.
1 Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet
basement or near a swimming pool.
2 Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of
electric shock from lightning.
3 Do not use the telephone to report a gas leak in the vicinity of the leak.
4 Use only the power cord and batteries indicated in this manual. Do not dispose of batteries in a fire. They may
explode. Check with local codes for possible special disposal instructions.
SAVE THESE INSTRUCTIONS
IMPORTANTES MESURES DE SECURITE
Certaines mesures de sécurité doivent être prises pendant l'utilisation de matériel téléphonique afin de réduire les risques
d'incendie, de choc électrique et de blessures. En voici quelques unes:
1 Ne pas utiliser l'appareil près de l'eau, p. ex., près d'une baignoire, d'un lavabo, d'un évier de cuisine, d'un bac à
laver, dans un sous-sol humide ou près d'une piscine.
2 Eviter d'utiliser le téléphone (sauf s'il s'agit d'un appareil sans fil) pendant un orage électrique. Ceci peut présenter un
risque de choc électrique causé par la foudre.
3 Ne pas utiliser l'appareil téléphonique pour signaler une fuite de gaz s'il est situé près de la fuite.
4 Utiliser seulement le cordon d'alimentation et le type de piles indiqués dans ce manuel. Ne pas jeter les piles dans le
feu: elles peuvent exploser. Se conformer aux règlements pertinents quant à l'élimination des piles.
CONSERVER CES INSTRUCTIONS
vii
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CANADIAN IC REQUIREMENTS
"This product meets the applicable Industry Canada technical specifications"
"The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a
telephone interface. The termination on an interface may consist of any combination of devices subject only to the
requirement that the sum of the RENs of all the devices does not exceed five."
The REN (CANADA) of this product is 0.4.
CONDITIONS DE L'IC CANADIENNE
"Le présent matériel est conforme aux spécifications techniques applicables d’Industrie Canada."
"L'indice d'équivalence de la sonnerie (IES) sert à indiquer le nombre maximal de terminaux qui peuvent être raccordés
à une interface téléphonique. La terminaison d'une interface peut consister en une combinaison quelconque de
dispositifs, à la seule condition que la somme d'indices d'équivalence de la sonnerie de tous les dispositifs n'excède pas
5."
Le IES (CANADA) pour ce produit est 0.4.
Declarations to European Directives
DECLARATION OF CONFORMITY TO 2004/108/EC, 2006/95/EEC, 93/68/EEC, 1999/5/EC and 2009/125/EC
We declare under our sole responsibility that the product to which this declaration relates is in conformity with the following
specifications.
Limits and methods of measurement for immunity
characteristics of information technology
equipment
EN55024
Limits and methods of measurement for radio
interference characteristics of information
technology equipment
EN55022 Class B
Limits for harmonic currents emissions for
equipment input current 16A per phase
EN61000-3-2
EN61000-3-3
Limitation of voltage fluctuations and flicker in low-
voltage supply systems for equipment with rated
current 16A
Safety of information technology equipment,
including electrical business equipment
EN60950-1
TBR 21
Terminal Equipment (TE);
Attachment requirements for pan-European
approval for connection to the analogue Public
Switched Telephone Networks (PSTNs) of TE
(excluding TE supporting the voice telephony
service) in which network addressing, if provided,
is by means of Dual Tone Multi Frequency (DTMF)
signalling
viii
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Technical regulations for terminal equipment
This terminal equipment complies with:
•
•
•
•
•
•
•
•
•
•
•
•
•
•
TBR21
•
•
•
•
•
•
•
•
•
•
•
•
•
DE 08R00 National AN for D
DE 09R00 National AN for D
DE 12R00 National AN for D
DE 14R00 National AN for D
ES 01R01 National AN for E
GR 01R00 National AN for GR
GR 03R00 National AN for GR
GR 04R00 National AN for GR
NO 01R00 National AN for N
NO 02R00 National AN for N
AN 01R00 AN for P
AN 02R01 AN for CH and N
AN 05R01 AN for D, E, GR, P and N
AN 06R00 AN for D, GR and P
AN 07R01 AN for D, E, P and N
AN 09R00 AN for D
AN 10R00 AN for D
AN 11R00 AN for P
AN 12R00 AN for E
AN 16R00 General Advisory Note
DE 03R00 National AN for D
DE 04R00 National AN for D
DE 05R00 National AN for D
P 03R00
P 04R00
P 08R00
National AN for P
National AN for P
National AN for P
Network Compatibility Declaration
The manufacturer declares that the equipment has been designed to operate in the public switched telephone networks
(PSTN) in the following countries:
Austria
Belgium
Bulgaria
Cyprus
Czech
France
Germany
Greece
Hungary
Iceland
Ireland
Italy
Liechtenstein Slovakia
Lithuania
Luxembourg
Malta
Slovenia
Spain
Sweden
Norway
Poland
Switzerland
The Netherlands
United Kingdom
Denmark
Estonia
Finland
Portugal
Romania
Latvia
ix
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Introduction
About this Operation Guide
This Operation Guide contains the following chapters.
Chapter
Contents
1
2
Before Using the Fax Machine
Registering Destinations
Explains the part names and the quick setup wizard.
Explains the procedures for registering destinations in the
address book and one-touch keys.
3
4
5
6
Methods For Entering the
Destination
Explains the procedures for entering destination fax
numbers.
Sending Faxes
Explains the general methods for sending faxes and
transmission functions.
Receiving Faxes
Explains the general methods for receiving faxes and
reception functions.
Using Convenient Fax Functions
Explains convenient fax functions such as storing received
faxes in boxes in the memory, forwarding received faxes,
and polling communication (a function that allows the
receiving party to call and initiate fax reception).
7
8
Using a Connected Telephone
Explains convenient functions that use an external
telephone.
Checking Transmission Results
and Registration Status
Explains how to check the status of recently performed
transmission and reception operations in the touch panel.
Also explains how to print administrative reports showing
communication results, machine settings, and registered
information.
9
Fax Settings
Explains various settings for controlling fax usage, such as
restricting transmission destinations, blocking fax
reception, and setting prohibited use times.
10 Troubleshooting
11 Appendix
Explains what to do when errors are displayed or other
problems occur.
Explains how to enter characters, and lists the fax
specifications.
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Conventions in This Guide
The following conventions are used depending on the nature of the description.
Convention
Description
Example
Bold
Indicates the operation panel keys or a
computer screen.
Press the Start key.
[Regular]
Indicates the touch panel keys.
Press [OK].
Italic
Indicates a message displayed on the touch Ready to copy is
panel.
displayed.
Used to emphasize a key word, phrase or
references to additional information.
For more information
refer to Sleep and Auto
Sleep on page 2-9.
NOTE
Indicates supplemental information or
operations for reference.
NOTE
IMPORTANT
Indicates items that are required or
prohibited so as to avoid problems.
IMPORTANT
Caution
Indicates what must be observed to prevent
injury or machine breakdown and how to
deal with it.
Caution
In this guide, steps where touch panel keys are used are outlined in red.
E.g.) Select [One Touch Key].
Ready to send.
10:10
FAX
Dest. :
Check
On Hook
Chain
Direct
Recall
Add Dest.
Address Book
Functions
Ext Address Boo
One Touch Key
Favorites
Procedures consisting of a series of operation panel and/or touch panel operations are numbered as follows:
E.g.) Select [Functions] and then [Original Size].
Ready to send.
Functions
10:10
Ready to send.
FAX
10:10
Dest. :
Original Size
Check
On Hook
Chain
Direct
Recall
2
A4
Top Edge on Left
1-sided
Original Orientation
Duplex
Add Dest.
1/3
FAX TX Resolution
1
200x100dpi Normal
Address Book
Functions
Ext Address Book
One Touch Key
Close
Add/Edit
Shortcut
Favorites
xi
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Originals and Paper Sizes
This section explains the notation used in this guide when referring to sizes of originals or paper sizes.
Icons on the Touch Panel
The following icons are used to indicate originals and paper placement directions on the touch panel.
Originals
Paper
Horizontal direction
Vertical direction
xii
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1 Before Using the Fax
Machine
This chapter explains the following topics:
Part Names and Functions ................................................................................................................................ 1-2
Operation Panel (Color MFP) .................................................................................................................. 1-4
Operation Panel (Black & White MFP) .................................................................................................... 1-5
Touch Panel ............................................................................................................................................. 1-6
Enter key and Quick No. Search key ....................................................................................................... 1-6
Quick Setup Wizard (Fax Setup) ....................................................................................................................... 1-8
Fax setup items ....................................................................................................................................... 1-8
Fax setup procedure ................................................................................................................................ 1-9
Setting Date and Time ...................................................................................................................................... 1-11
PBX Setting (Europe only) ............................................................................................................................... 1-13
1-1
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Before Using the Fax Machine > Part Names and Functions
Part Names and Functions
Machine
This chapter explains the names of parts when the machine is used as a fax machine.
For the parts required when functions other than FAX are used, refer to the machine’s Operation Guide.
Color MFP
1
3
4
2
Black & White MFP
1
3
4
2
1
2
Operation panel
Perform the fax operation with this panel.
Main power switch
Set this switch to the ON (|) side when performing the fax or
copier operation. The touch panel lights to enable operation.
3
4
LINE connector (L1)
TEL connector (T1)
Connect the modular cord for the telephone line to this
connector.
When using a commercially available telephone set, connect
the modular cord to this connector.
IMPORTANT
You cannot automatically receive a fax when the main power switch is turned off. To
receive faxes with the power turned off, press the Power key on the operation panel.
1-2
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Before Using the Fax Machine > Part Names and Functions
Document Processor
5 6
7
Color MFP
8
9
5
Top cover
Open this cover when the original jammed in the Document
Processor.
6
7
8
9
Original width guides
Original table
Adjust these guides according to the original width.
Stack the sheet originals on this table.
Original eject table
Opening handle
Read originals are ejected onto this table.
Hold this handle when opening or closing the Document
Processor.
Black & White MFP
10 11
12
13
14
10 Top cover
Open this cover when the original jammed in the Document
Processor.
11 Original width guides
Adjust these guides according to the original width.
Stack the sheet originals on this table.
12 Original table
13 Original eject table
14 Opening handle
Read originals are ejected onto this table.
Hold this handle when opening or closing the Document
Processor.
1-3
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Before Using the Fax Machine > Part Names and Functions
Operation Panel (Color MFP)
For the names of keys and indicators required when functions other than FAX are used, refer to the machine’s Operation
Guide.
Displays the System Menu/Counter
screen.
Ends operation (logs out)
on the Administration
screen.
Puts the machine into Sleep
Mode. Recovers from Sleep
if in Sleep Mode.
Displays the Status/Job
Cancel screen.
Displays the Copy
screen.
Lit when the machine's
main power is on.
Displays the Favorites
screen.
When using an
application, displays the
application screen.
Displays the screen for
sending. You can send
the FAX on the basic
send screen.
Displays the Document
Box screen.
Displays the FAX screen.
Ready to send.
10:10
FAX
Dest. :
Check
On Hook
Chain
Direct
Recall
Add Dest.
Address Book
Functions
Ext Address Book
One Touch Key
Favorites
Touch panel. Displays
buttons for configuring
machine settings.
Processing: Blinks during fax transmission and reception.
Memory: Blinks while the machine is accessing the fax
memory or USB memory (general-purpose item).
Attention: Lights or blinks when an error occurs and a job is
stopped.
Numeric keys.
Enter numbers and
symbols.
Clears entered numbers and
characters.
Returns settings to their
default states.
Press to specify a registered
destination by a number, such
as a speed dial or address
number.
Cancels or pauses the
printing job in progress.
Finalizes numeric key entry,
and finalizes screen during
setting of functions. Operates
linked with the on-screen
[OK].
Starts fax transmission
and processing of
settings.
1-4
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Before Using the Fax Machine > Part Names and Functions
Operation Panel (Black & White MFP)
For the names of keys and indicators required when functions other than FAX are used, refer to the machine’s Operation
Guide.
Displays the System Menu/Counter
screen.
Ends operation (logs out)
on the Administration
screen.
Puts the machine into Sleep
Mode. Recovers from Sleep
if in Sleep Mode.
Displays the Status/Job
Cancel screen.
Displays the Copy
screen.
Lit when the machine's
main power is on.
Displays the Favorites
screen
When using an
application, displays the
application screen.
Displays the screen for
sending. You can send
the FAX on the basic
send screen.
Displays the Document
Box screen.
Displays the FAX screen.
Ready to send.
FAX
10:10
Dest. :
Check
On Hook
Chain
Direct
Recall
Add Dest.
Address Book
Functions
Ext Address Book
One Touch Key
Favorites
Touch panel. Displays
buttons for configuring
machine settings.
Processing: Blinks during fax transmission and reception.
Memory: Blinks while the machine is accessing the fax
memory or USB memory (general-purpose item).
Attention: Lights or blinks when an error occurs and a job is
stopped.
Numeric keys.
Enter numbers and
symbols.
Clears entered numbers and
characters.
Returns settings to their
default states.
Press to specify a registered
destination by a number, such
as a speed dial or address
number.
Cancels or pauses the
printing job in progress.
Finalizes numeric key entry,
and finalizes screen during
setting of functions. Operates
linked with the on-screen
[OK].
Starts fax transmission
and processing of
settings.
1-5
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Before Using the Fax Machine > Part Names and Functions
Touch Panel
Ready to send.
FAX
10:10
Displays the status of the
equipment as well as necessary
operation messages.
Displays the date and time and
number of destinations.
Dest. :
Check
On Hook
Chain
Direct
Recall
Add Dest.
Enters destinations.
Address Book
Ext Address Book
One Touch Key
Favorites
Functions
Shortcut 1
Shortcut 2
Configures function settings.
Displays shortcuts.
Ready to send.
Functions
10:10
Displays the status of the
equipment as well as necessary
operation messages.
Original Size
A4
Original Orientation
Duplex
Top Edge on Left
1-sided
Scrolls up and down when the list of
values cannot be displayed in its
entirety on a single screen.
Displays available functions and
settings.
1/3
FAX TX Resolution
Close
200x100dpi Normal
Add/Edit
Shortcut
Registers functions as shortcuts.
Enter key and Quick No. Search key
This section explains how to use the Enter key and Quick No. Search key on the operation panel.
Using the Enter key
The Enter key works in the same way as keys displayed on the touch panel, such as [OK] and
[Close].
The Enter symbol (
) is displayed next to the keys whose operations are carried out by the
Enter key (e.g. [OK
], [Close
]).
Ready to send.
Density
10:10
Lighter
-3
Normal
Darker
-2
-1
0
+1
+2
+3
Cancel
OK
Pressing the Enter key on the operation panel has the same effect as touching [OK] on the
touch panel.
Using the Quick No. Search key
The Quick No. Search key is used to specify a transmission destination by speed dial, or by
directly entering the fax number with the numeric keys.
1-6
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Before Using the Fax Machine > Part Names and Functions
Ready to send.
One Touch Key
10:10
Enter Destination.
One Touch Key No. Entry
10:10
001
002
003
123456
None
None
(001 - 100)
004
007
010
005
008
011
006
009
012
None
None
None
None
None
None
None
None
None
1/9
Cancel
OK
Cancel
OK
Touching the Quick No. Search key in the one-touch screen displays the number entry
screen.
1-7
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Before Using the Fax Machine > Quick Setup Wizard (Fax Setup)
Quick Setup Wizard (Fax Setup)
In quick setup mode, a wizard is used to configure the following settings. Be sure to complete the settings before using
the fax system.
Fax setup items
Step
Setting item
Description
Reference
Page
1.Dialing/RX Mode Dialing Mode
Reception Mode
Select the dialing mode according to the line type.
Select the reception mode.
*
Auto (DRD)
Select the reception pattern.
2.Local Fax Info.
Local FAX Name
Local FAX Number
Local FAX ID
Register the local fax name printed on the fax on the
receiving system.
Enter the local fax number to be printed on the fax on
the receiving system.
Enter the local fax ID. The local fax ID can limit other
parties with which you can communicate. Enter the
four-digit local FAX ID number.
Print Position (Transmit
Terminal Identification:
TTI)
Select whether or not to print the local fax information
on the fax on the receiving system.
3.Sound Volume
Speaker Volume
Set the volume when pressing [On Hook].
Speaker Volume: Volume of the built-in speaker when
the line is connected by pressing [On Hook].
Monitor Volume
Set the monitor volume.
Monitor Volume: Volume of the built-in speaker when
the line is connected without pressing [On Hook] such
as in memory transmission.
4.Rings
Normal
a call.
Answering Machine
from the answering machine.
**
FAX/TEL Switch
Set number of times to let phone ring before switching
the FAX and the phone.
5.Redial
Retry Times
Set the number of redials.
*
DRD reception mode is available for some countries.
** For FAX/TEL Switch, this change is possible with some countries.
NOTE
The settings can be changed in the system menu. Refer to Default fax settings on page 9-2 or the Operation Guide for
the machine.
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Before Using the Fax Machine > Quick Setup Wizard (Fax Setup)
Fax setup procedure
Display the screen.
1
System Menu/Counter.
System Menu
10:10
Quick Setup Wizard
Language
2
1/5
Report
Counter
1
Select a function.
2
System Menu/Counter.
Quick Setup Wizard
10:10
FAX Setup
Paper Setup
1/1
Energy Saver Setup
< Back
Configure the function.
3
System Menu/Counter.
FAX Setup
10:10
1. Dialing/RX Mode
2. Local FAX Info.
3. Sound Volume
4. Rings
5. Redial
This wizard will help you set
the basic settings to use the fax.
End
Next >
Start the wizard. Follow the instructions on the screen to configure settings.
System Menu/Counter.
Local Fax Info.
10:10
1. Dialing/RX Mode
2. Local FAX Info.
3. Sound Volume
4. Rings
Set the dialing and reception mode.
5. Redial
End
Skip >>
Next >
End
Exits the wizard.
<< Previous
Skip >>
Next >
Returns to the previous item.
Advances to the next item without setting the current item.
Advances to the next screen.
< Back
Returns to the previous screen.
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Before Using the Fax Machine > Quick Setup Wizard (Fax Setup)
Finish.
4
System Menu/Counter.
Complete
10:10
1. Dialing/RX Mode
2. Local FAX Info.
3. Sound Volume
4. Rings
To close this wizard, press [Finish].
5. Redial
* All items can be changed in
the System menu.
<< Previous
Finish
When setup is finished, press [Finish].
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Before Using the Fax Machine > Setting Date and Time
Setting Date and Time
Set the local date and time at the place of installation.
When you send a fax using the transmission function, the date and time as set here will be printed in the header of the
fax. Set the date, time and time difference from GMT of the region where the machine is used.
NOTE
The user authentication screen appears. Enter your login user name and password, and press [Login]. Refer to
Adding a User in the machine's Operation Guide for the default login user name and password.
Be sure to set the time difference before setting the date and time.
The date and time are set using the Quick Setup Wizard when the machine is turned on for the first time after
installation.
Display the screen.
1
System Menu/Counter.
System Menu
10:10
System
Date/Timer
2
2
5/5
Adjustment/Maintenance
1
Use [ ] or [ ] to scroll up and down.
Set the time difference.
2
3
System Menu/Counter.
Date/Timer
10:10
System Menu/Counter.
Date/Timer - Time Zone
10:10
1/24
Date/Time
-12:00 International Date Line West
10/10/2010 10:10
DD/MM/YYYY
Date Format
-11:00 Samoa
1
1/3
Time Zone
-11:00 Universal Coordinated Time-11
-10:00 Hawaii
+09:00 Osaka, Sapporo, Tokyo
Auto Panel Reset
On
< Back
Cancel
OK
Use [ ] or [ ] to scroll up and down.
Select the region.
NOTE
If you have selected an area that observes daylight savings time, the Daylight Savings Time
Setup screen will be displayed. Press [On] or [Off].
Set the date.
System Menu/Counter.
Date/Timer
10:10
System Menu/Counter.
Date/Timer - Date/Time
10:10
Date/Time
10/10/2010 10:10
DD/MM/YYYY
Year
Month
Day
2
Date Format
1
1/3
Time Zone
+09:00 Osaka, Sapporo, Tokyo
Auto Panel Reset
On
3
< Back
Cancel
Next >
Press [+] or [-] to set each of Year, Month, and Day.
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Before Using the Fax Machine > Setting Date and Time
Set the time.
4
System Menu/Counter.
Date/Time - Time
10:10
1
Hour
Minute
Second
:
:
:
2
Cancel
< Back
OK
Press [+] or [-] to set each of Hour, Minute, and Second.
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Before Using the Fax Machine > PBX Setting (Europe only)
PBX Setting (Europe only)
When using this machine in environment in which PBX for connection to multiple phones for business use is installed,
perform the following PBX setting.
NOTE
Before connecting this machine to PBX, it is recommended to contact the company that
installed the PBX system to request connection of this machine. Note that correct operation
cannot be guaranteed in environment in which this machine is connected to PBX because
the functions of this machine may be restricted.
Item
Exchange
Setting value
PSTN
Description
Use when connecting this machine to a public switched
telephone network (default).
Selection
PBX
Use when connecting this machine to PBX.
Outside call
number setting
0-9
00-99
Set a number to access an outside line. For the number,
contact the PBX administrator.
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2 Registering
Destinations
This chapter explains the following topics:
Registering Destinations in the Address Book ................................................................................................... 2-2
Adding a contact ...................................................................................................................................... 2-2
Adding a Group ........................................................................................................................................ 2-6
Editing and Deleting Address Book Entries ............................................................................................. 2-9
Adding a Destination on One Touch Key ......................................................................................................... 2-12
Adding a Destination .............................................................................................................................. 2-12
Editing and Deleting One Touch Key ..................................................................................................... 2-14
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Registering Destinations > Registering Destinations in the Address Book
Registering Destinations in the Address Book
Add a new destination to the Address Book. There are two registering methods, contacts and groups. When adding a
group, enter the group name and select group members from the Address Book.
Adding a contact
A maximum of 200 contact addresses can be registered. Destination name, fax number, sub address communication,
encryption, transmission start speed, and ECM communication can be registered for each destination.
NOTE
If user login administration is enabled, you can only edit destinations in the Address Book by logging in with
administrator privileges.
Contact addresses can also be registered in the system menu.
Display the screen.
1
Ready to send.
FAX
10:10
Dest. :
Check
On Hook
Chain
Direct
Recall
2
Add Dest.
Ready to send.
Ext
10:10
Address Book
Functions
1
Address Book (All)
123456
001
002
003
004
123456
789012
ABCDEF
GHIJKL
789012
567890
111111
1/1
Menu
Cancel
< Back
OK
3
Adds a new destination.
2
3
10:10
Menu
Sort (No.)
Use [ ] or [ ] to scroll up and down.
Add
2/2
Edit
Delete
Close
Select the registration method.
Select the address type.
Add - Address Type
10:10
Contact
Group
1/1
Cancel
Next >
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Registering Destinations > Registering Destinations in the Address Book
Enter the destination name.
4
1
2
Up to 32 characters can be entered.
Enter the address number.
5
6
Select the item that you want to change.
Add - Confirmation
10:10
Ready to send.
Address Number
10:10
Name
Sales department 1
1
(000 - 250)
Auto
Address Number
FAX
1/2
E-mail Address
3
2
Cancel
< Back
Save
Cancel
OK
Press [+], [-] or numeric keys to enter a particular Address Number (1-250).
Address Number is an ID for a destination. You can select any available number out of 250
numbers for contacts and 50 numbers for groups.
If you set “000” as the address number, the address is registered under the lowest available
number.
Enter the fax number.
Select the item that you want to change.
Add - Confirmation
10:10
Ready to send.
FAX
10:10
Sub Address
Space
Detail Settings
Name
Sales department 1
1
Auto
Address Number
FAX
2
1/2
Pause
Backspace
E-mail Address
3
Cancel
< Back
Save
Cancel
OK
Key
Description
Pause
Pressing this key adds about three seconds of waiting time during dialing. For
example, when dialing the receiving system on an external line, you can use this
method to insert a pause before resuming dialing after you dial a specific
number.
Space
Enters a space.
Moves the cursor.
Backspace
To correct the fax number, press [Backspace] on the touch panel, and delete the
digits one by one before reentering the fax number. To delete the number
entirely, press the Clear key on the operation panel.
Enter the fax number of the receiving system using the numeric keys.
Up to 32 digits can be entered as the fax number of the receiving system.
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Registering Destinations > Registering Destinations in the Address Book
Select transmission settings
7
The transmission start speed, ECM communication, and encrypted transmission can be set.
1 Press [Detail Settings].
Ready to send.
FAX
10:10
Sub Address
Detail Settings
0123456789
Pause
Space
Backspace
OK
Cancel
2 Configure the transmission start speed.
Ready to send.
10:10
Ready to send.
10:10
FAX - Detail Settings
Detail Settings - TX Start Speed
TX Start Speed
9600bps
14400bps
33600bps
33600bps
On
2
ECM
1
1/1
1/1
Encrypted Transmission
Off
Cancel
OK
Cancel
OK
NOTE
Normally the default setting should be used.
3 Turn on ECM communication.
Ready to send.
10:10
Ready to send.
10:10
FAX - Detail Settings
Detail Settings - ECM
TX Start Speed
Off
On
33600bps
On
2
ECM
1/1
1/1
Encrypted Transmission
Off
1
Cancel
OK
Cancel
OK
ECM (error correction mode) is a function to automatically resend an image that has not been
correctly sent or received due to the effects of noise on the telephone line during transmission.
4 Turn on encrypted transmission.
Ready to send.
10:10
Ready to send.
10:10
FAX - Detail Settings
Detail Settings - Encrypted Transmission
TX Start Speed
Encryption
33600bps
On
Off
2
ECM
1
1/1
1/1
Encrypted Transmission
Off
Cancel
OK
Cancel
OK
To use encrypted communication for transmission, turn on encrypted transmission.
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Registering Destinations > Registering Destinations in the Address Book
5 Press [OK].
Ready to send.
10:10
FAX - Detail Settings
TX Start Speed
33600bps
On
ECM
1/1
Encrypted Transmission
Off
Cancel
OK
Set a sub address.
8
9
Ready to send.
FAX
10:10
Ready to send.
10:10
FAX - Sub Address
Sub Address
Detail Settings
Sub Address
2
Password
0123456789
**********
1
1/1
Pause
Space
Backspace
Cancel
OK
Cancel
OK
To use sub address communication, a sub address and password must be registered.
For the procedure for setting a sub address, refer to Sub Address Transmission on page
6-23.
Register the destination.
Ready to send.
FAX
10:10
Select the item that you want to change.
Add - Confirmation
10:10
Sub Address
Detail Settings
Name
Sales department 1
Auto
Address Number
FAX
0123456789
Pause
1/2
Space
Backspace
2
E-mail Address
1
Cancel
OK
Cancel
< Back
Save
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Registering Destinations > Registering Destinations in the Address Book
Adding a Group
Compile two or more contacts into a group. Designations in the group can be added at the same time. When adding a
group, a maximum of 50 groups can be added in the Address Book.
Before adding a group in the Address Book, the contacts to be included in the group must be added first.
NOTE
If user login administration is enabled, you can only edit destinations in the Address Book by logging in with
administrator privileges.
Designations in the group can also be registered in the system menu.
Display the screen.
1
Ready to send.
FAX
10:10
Dest. :
Check
On Hook
Chain
Direct
Recall
2
Add Dest.
Ready to send.
Ext
10:10
Address Book
Functions
1
Address Book (All)
123456
001
002
003
004
123456
789012
ABCDEF
GHIJKL
789012
567890
111111
1/1
Menu
Cancel
< Back
OK
3
Adds a new destination.
2
3
10:10
Menu
Sort (No.)
Use [ ] or [ ] to scroll up and down.
Add
2/2
Edit
Delete
Close
Select the registration method.
Select the address type.
Add - Address Type
10:10
Contact
Group
1/1
Cancel
Next >
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Registering Destinations > Registering Destinations in the Address Book
Enter the group name.
4
1
2
Up to 32 characters can be entered.
For details on character entry, refer to Character Entry Method on page 11-2.
Enter the address number.
5
6
Ready to send.
Add - Confirmation
10:10
Ready to send.
Address Number
10:10
Name
Support department
1
(000 - 250)
2
Address Number
Member
Auto
1/1
Member:0
3
Cancel
< Back
Save
Cancel
OK
Press [+], [-] to enter a particular Address Number (1-250).
Address Number is an ID for a destination. You can select any available number out of 200
numbers for contacts and 50 numbers for groups.
If you set “000” as the address number, the address is registered under the lowest available
number.
Select the members (destinations).
1 Display the screen.
Ready to send.
10:10
Ready to send.
Member
10:10
Add - Confirmation
2
Name
Support department
Address Number
Member
Auto
1
1/1
1/1
Member:0
Cancel
< Back
Save
Menu
End
2 Press the checkbox to select the desired destination from the list. The selected
destinations are indicated by a checkmark in the check box.
Ready to send.
10:10
Address Book (Contact)
Searches by destination name.
00
00
00
00
Sales department 1
0123456
abc
Advanced search by type of registered destination (E-
mail, Folder (SMB/FTP) or FAX).
Sales department 1
Support department
Support department
1/2
0234567
.BOX
Use [ ] or [ ] to scroll up and down.
Menu
Cancel
OK
Displays details for individual destinations.
You can specify a destination by address number by pressing the Quick No. Search key.
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Registering Destinations > Registering Destinations in the Address Book
You can also press [Menu] to perform a more detailed search.
Ready to send.
10:10
10:10
Address Book (Contact)
Menu
Narrow Down
001
001
002
002
Sales department 1
0123456
abc
Search (Name)
Search(No.)
Sort (Name)
Close
Sales department 1
Support department
Support department
1/2
1/2
0234567
.BOX
Menu
Cancel
OK
Use [ ] or [ ] to scroll up and down.
Narrow Down: Advanced search by type of registered destination (E-mail, Folder (SMB/FTP)
or FAX).
Search (Name) and Search (No.): Searches by destination name or address number.
Sort (Name) and Sort (No.): Sorts the list by destination name or address number.
NOTE
To cancel a selection, press the corresponding checkbox to clear the check mark.
Accept the members.
7
8
Ready to send.
Address Book (Contact)
10:10
Ready to send.
Member
10:10
001
001
002
002
Sales department 1
0123456
abc
Sales department 1
Support department
0123456
0234567
Sales department 1
Support department
Support department
1/2
1/1
0234567
.BOX
2
1
Menu
Cancel
OK
Menu
End
Register the group.
Ready to send.
Add - Confirmation
10:10
Name
Support department
Address Number
Member
Auto
1/1
Member:2
Cancel
< Back
Save
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Registering Destinations > Registering Destinations in the Address Book
Editing and Deleting Address Book Entries
Edit and delete the destinations (contacts) you added to the Address Book.
Display the screen.
1
Ready to send.
FAX
10:10
Dest. :
Check
Chain
Direct
Recall
On Hoo2k
Add Dest.
Ready to send.
Address Book (All)
10:10
Address Book
Functions
Ext
1
123456
001
002
003
004
123456
789012
ABCDEF
GHIJKL
789012
567890
111111
1/1
Menu
Cancel
< Back
OK
3
2
Edit or delete the destination.
2
To edit the destination
1
10:10
Ready to send.
Address Book (All)
10:10
Menu
Sort (No.)
Sales department 1
019
002
Add
Support department
SYSTEM DEP.
1
2/2
1/2
Edit
001
003
Delete
Close
Sales department 1
Menu
Member:2
Cancel
Next >
Use [ ] or [ ] to scroll up and down.
Select the destination (contacts) or group to edit.
You can specify a destination by address number by pressing the Quick No. Search key.
2
Ready to send.
Edit - Confirm
10:10
Use [ ] or [ ] to scroll up and down.
Name
Sales department 1
Auto
Address Number
FAX
1/2
E-mail Address
Cancel
< Back
Save
Change the information as needed by pressing the item in question.
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Registering Destinations > Registering Destinations in the Address Book
3
Ready to send.
Edit - Confirm
10:10
Name
Sales department 1
Auto
Address Number
FAX
1/2
E-mail Address
Cancel
< Back
Save
To delete a member (group)
To delete a member from a group, select the destination you wish to delete and press
[(Delete)] (the trash can icon).
Ready to send.
Edit - Confirm
10:10
Ready to send.
Member
10:10
3
Name
Support department
Sales department 1
0123456
0234567
2
Support department
Address Number
Member
Auto
1
1/1
1/1
Member:2
Cancel
< Back
Save
Menu
End
4
Ready to send.
Member
10:10
Ready to send.
Edit - Confirm
10:10
Name
Support department
Support department
0234567
Address Number
Member
Auto
1/1
1/1
Member:1
5
6
Menu
End
Cancel
< Back
Save
7
To delete
10:10
Ready to send.
10:10
Menu
Address Book (All)
Sort (No.)
2
Sales department 1
Support department
019
002
Add
2/2
1/2
Edit
SYSTEM DEP.
001
003
1
Delete
Close
Sales department 1
Menu
Member:2
Cancel
Delete
Use [ ] or [ ] to scroll up and down.
3
Select the destination (contacts) or group to delete.
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Registering Destinations > Registering Destinations in the Address Book
Printing Address List
You can print the list of destinations registered in the Address Book.
You can sort the list in the order of index or address numbers of the destinations.
Display the screen.
1
Use [ ] or [ ] to scroll up and down.
System Menu/Counter.
System Menu
10:10
Internet
2
Address Book/One Touch
4/5
User Login/Job Accounting
Printer
1
System Menu/Counter.
10:10
Address Book/One Touch
Address Book
One Touch Key
Address Book Defaults
Print List
1/1
3
< Back
Print
2
System Menu/Counter.
Address Book/One Touch - Print List
10:10
FAX List (Index)
1
2
FAX List (No.)
1/1
< Back
Select [FAX List (Index)] or [FAX List (No.)].
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Registering Destinations > Adding a Destination on One Touch Key
Adding a Destination on One Touch Key
Add a new destination (contact or group) on One Touch Key.
Adding a Destination
Add a new destination (contact or group). A maximum of 100 destinations can be registered.
To register a destination to a One Touch Key, it must first be registered in the Address Book. Register one or more
destinations as needed before proceeding.
Display the screen.
1
Use [ ] or [ ] to scroll up and down.
System Menu/Counter.
System Menu
10:10
2
Internet
Address Book/One Touch
4/5
User Login/Job Accounting
Printer
1
System Menu/Counter.
10:10
Address Book/One Touch
Address Book
One Touch Key
Address Book Defaults
Print List
1/1
3
< Back
Add a One-Touch Key.
2
3
System Menu/Counter.
Address Book/One Touch - One Touch Key
10:10
2
001
002
003
None
None
None
004
007
010
005
008
011
006
009
012
None
None
None
None
None
None
Non1e
1/9
None
None
Cancel
End
Press the One-Touch key to be added and press [+].
Select the destinations.
System Menu/Counter.
Address Book (All)
10:10
Searches by destination name.
Sales department 1
Sales department 1
Support department
0123456
abc
Advanced search by type of registered destination (E-
mail, Folder (SMB/FTP) or FAX).
1/2
0234567
.BOX
Support department
Menu
Cancel
< Back
Next >
Displays details for individual destinations.
Select one destination (contact or group) from the Address Book.
You can specify a destination by address number by pressing the Quick No. Search key.
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Registering Destinations > Adding a Destination on One Touch Key
You can also press [Menu] to perform a more detailed search.
System Menu/Counter.
Address Book (All)
10:10
10:10
Menu
Narrow Down
Sales department 1
Sales department 1
Support department
0123456
abc
Search (Name)
Search(No.)
Sort (Name)
Close
1/2
1/2
0234567
.BOX
Support department
Menu
Cancel
< Back
Next >
Use [ ] or [ ] to scroll up and down.
Narrow Down: Advanced search by type of registered destination (E-mail, Folder (SMB/FTP)
or FAX).
Search (Name) and Search (No.): Searches by destination name or address number.
Sort (Name) and Sort (No.): Sorts the list by destination name or address number.
Enter the One Touch Key name.
4
5
System Menu/Counter.
Address Book (All)
10:10
2
Sales department 1
Sales department 1
Support department
0123456
abc
1/2
0234567
.BOX
Support department
Menu
Cancel
< Back
Next >
3
Up to 24 characters can be entered.
For details on character entry, refer to Character Entry Method on page 11-2.
Register the destination.
System Menu/Counter.
Add - Confirmation
10:10
Name
Sales department 1
0123456
FAX Number
Sub Address
TX Start Speed
1/2
33600bps
Cancel
< Back
Save
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Registering Destinations > Adding a Destination on One Touch Key
Editing and Deleting One Touch Key
Edit and delete the destinations you added to One Touch Key.
Display the screen.
1
Use [ ] or [ ] to scroll up and down.
System Menu/Counter.
10:10
System Menu
Internet
Address Book/One Touch
2
4/5
User Login/Job Accounting
Printer
1
System Menu/Counter.
10:10
Address Book/One Touch
Address Book
One Touch Key
Address Book Defaults
Print List
3
1/1
< Back
Edit or delete the destination.
2
To edit the destination
System Menu/Counter.
10:10
10:10
Address Book/One Touch - One Touch Key
Menu
001
002
003
Sales
department 1
None
None 1
004
007
010
005
008
011
006
009
012
None
None
None
Menu
None
None
None
None
Edit
1/9
1/1
None
None
Delete
End
Close
2
Select the One Touch Key you wish to edit and press [Menu] followed by [Edit].
To delete
System Menu/Counter.
10:10
Address Book/One Touch - One Touch Key
2
001
002
003
Sales
department 1
None
None 1
3
004
007
010
005
008
011
006
009
012
None
None
None
Menu
None
None
None
None
1/9
None
None
End
Select the One Touch Key you wish to delete and press [(Delete)] (the trash can icon).
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3 Methods For Entering
the Destination
This chapter explains the following topics:
Entering the destination fax number with the numeric keys ............................................................................... 3-2
Choosing from the Address Book ...................................................................................................................... 3-4
Choosing by One Touch Key ............................................................................................................................. 3-6
Using the Speed Dial key ................................................................................................................................... 3-7
Broadcast Transmission ..................................................................................................................................... 3-8
Using favorites ................................................................................................................................................. 3-13
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Methods For Entering the Destination > Entering the destination fax number with the numeric keys
Entering the destination fax number with the
numeric keys
The procedure for entering the destination fax number with the numeric keys is explained below.
Display the fax number entry screen.
1
Ready to send.
FAX
10:10
Dest. :
Check
On Hook
Chain
Direct
Recall
Add Dest.
Address Book
Functions
Ext Address Book
One Touch Key
Favorites
Pressing the number with the numeric keys changes the screen to the fax number entry
screen.
Enter the fax number of the receiving system.
2
Ready to send.
FAX
10:10
On Hook
Sub Address
Space
Detail Settings
1234567890
Pause
Backspace
OK
Menu
Next Dest.
Cancel
Key
Description
Pause
Pressing this key adds about three seconds of waiting time during dialing. For
example, when dialing the receiving system on an external line, you can use this
method to insert a pause before resuming dialing after you dial a specific
number.
Space
Enters a space.
Moves the cursor.
Backspace
To correct the fax number, press [Backspace] on the touch panel, and delete the
digits one by one before reentering the fax number. To delete the number
entirely, press the Clear key on the operation panel.
Enter the fax number of the receiving system using the numeric keys.
Up to 64 digits can be entered as the fax number of the receiving system.
Select transmission settings.
3
Ready to send.
FAX
10:10
On Hook
Sub Address
Space
Detail Settings
1234567890
Pause
Backspace
OK
Menu
Next Dest.
Cancel
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Methods For Entering the Destination > Entering the destination fax number with the numeric keys
Key
Description
Sub Address
To communicate using the sub address, press this key. For
Detail Settings
TX Start Speed To change the transmission start speed, press this key. Select
the speed from 33,600 bps, 14,400 bps, and 9,600 bps.
ECM
ECM (error correction mode) is a function to automatically
resend an image that has not been correctly sent or received
due to the effects of noise on the telephone line during
transmission.
Encrypted
To send faxes using encryption, press this key. For details,
Transmission
NOTE
Press [On Hook] to connect to the telephone line.
When the FAX number has been entered, the machine starts dialing to the receiving
system.
After pressing this key, you can dial the number of the receiving system using the numeric
Press [OK].
4
Ready to send.
FAX
10:10
On Hook
Sub Address
Space
Detail Settings
1234567890
Pause
Backspace
OK
Menu
Next Dest.
Cancel
Entry of the destination finishes.
NOTE
When On is selected in Entry Check for New Dest., a confirmation screen is displayed for
the entered FAX number. Re-enter the same FAX number and press [OK]. For details, refer
to Entry Check for New Dest. in the Operation Guide for the machine.
Press [Next Dest.] to enter the next fax number. For details, refer to Broadcast Transmission
In addition to a fax, you can include e-mail transmission and folder (SMB/FTP) transmission
to send as one job. For details, refer to the machine’s Operation Guide.
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Methods For Entering the Destination > Choosing from the Address Book
Choosing from the Address Book
Select a destination registered in the Address Book.
NOTE
For more information about how to register destinations in the Address Book, refer to Registering Destinations in the
For details on the external address book, refer to KYOCERA COMMAND CENTER Operation Guide.
Display the screen.
1
Ready to send.
FAX
10:10
Dest. :
Check
On Hook
Chain
Direct
Recall
Add Dest.
Address Book
Functions
Ext Address Book
One Touch Key
Favorites
Select the destination.
2
Ready to send.
Address Book (All)
10:10
01
02
03
04
123456
789012
ABCDEF
GHIJKL
123456
789012
567890
111111
1/1
Menu
Cancel
< Back
OK
Press the checkbox to select the desired destination from the list. The selected destinations
are indicated by a checkmark in the check box.
Destination Search
Ready to send.
10:10
Address Book (All)
Searches by destination name.
001
002
003
004
123456
123456
789012
567890
111111
Advanced search by type of registered destination (All,
FAX or Group).
789012
ABCDEF
GHIJKL
1/1
Menu
Cancel
< Back
OK
Displays details for individual destinations.
You can specify a destination by address number by pressing the Quick No. Search key.
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Methods For Entering the Destination > Choosing from the Address Book
You can also press [Menu] to perform a more detailed search.
Ready to send.
10:10
10:10
Address Book (All)
Menu
Narrow Down
001
002
003
004
123456
123456
789012
567890
111111
Search (Name)
Search(No.)
Sort (Name)
Close
789012
ABCDEF
GHIJKL
1/1
1/2
Menu
Cancel
< Back
OK
Narrow Down: Advanced search by type of registered destination (All, FAX or Group).
Search (Name) and Search (No.): Searches by destination name or address number.
Sort (Name) and Sort (No.): Sorts the list by destination name or address number.
NOTE
You may choose multiple destinations.
To cancel a selection, press the corresponding checkbox to clear the check mark.
Accept the destinations.
3
Ready to send.
Address Book (All)
10:10
001
002
003
004
123456
123456
789012
567890
111111
789012
ABCDEF
GHIJKL
1/1
Menu
Cancel
< Back
OK
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Methods For Entering the Destination > Choosing by One Touch Key
Choosing by One Touch Key
Select the destination using the One Touch Keys.
NOTE
For more information on adding One Touch keys, refer to Adding a Destination on One Touch Key on page 2-12.
Display the screen.
1
Ready to send.
FAX
10:10
Dest. :
Check
On Hook
Chain
Direct
Recall
Add Dest.
Address Book
Functions
Ext Address Book
One Touch Key
Favorites
Select the destination.
2
Ready to send.
One Touch Key
10:10
001
002
003
123456
1
None
None
004
007
010
005
008
011
006
009
012
None
None
None
None
None
None
None
1/9
None
None
Cancel
OK
2
Press the One Touch Keys where the destination is registered.
You can specify a one-touch key by one-touch number by pressing the Quick No. Search key.
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Methods For Entering the Destination > Using the Speed Dial key
Using the Speed Dial key
You can designate a three-digit (001 to 100) One-touch key number (speed dial) to select the destination.
NOTE
For more information on adding One Touch keys, refer to Adding a Destination on One Touch Key on page 2-12.
Display the screen.
1
Ready to send.
FAX
10:10
Dest. :
Check
On Hook
Chain
Direct
Recall
Add Dest.
Address Book
Functions
Ext Address Book
One Touch Key
Favorites
Enter a speed dial number.
2
3
Ready to send.
One Touch Key
10:10
Enter Destination.
One Touch Key No. Entry
10:10
1
001
002
003
123456
None
None
2
(001 - 100)
004
007
010
005
008
011
006
009
012
None
None
None
None
None
None
None
None
None
1/9
3
Cancel
OK
Cancel
OK
Enter the one-touch key number (speed dial number) with the numeric keys. The entered
destination is selected.
Accept the destinations.
Ready to send.
One Touch Key
10:10
001
002
003
123456
None
None
004
005
008
011
006
009
012
None
None
None
None
None
None
None
1/9
007
None
010
None
Cancel
OK
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Methods For Entering the Destination > Broadcast Transmission
Broadcast Transmission
This function allows you to send the same originals to several destinations in one operation. The machine stores
(memorizes) originals to send in memory temporarily, and automatically repeats dialing and transmission to the
set destination afterwards.
NOTE
When using a group for the destination, you can send originals to up to 100 destinations in one operation.
You can use this function together with sub address communication and delayed transmission.
When direct transmission has been selected, it changes to memory transmission at the time of transmission.
Enter the fax number
Add a destination.
1
Ready to send.
FAX
10:10
Ready to send.
FAX
10:10
1 Dest. :
Check
On Hook
Sub Address
Detail Settings
On Hook
Chain
Direct
Recall
Add Dest.
1234567890
Pause
2
Space
Backspace
3
Address Book
Functions
Ext Address Book
One Touch Key
Favorites
Menu
Next Dest.
Cancel
OK
Press [Add Dest]. and enter the fax number with the numeric keys. To enter another fax
number, press [Next Dest.].
Press [OK].
2
Ready to send.
FAX
10:10
On Hook
Sub Address
Detail Settings
111111111
Pause
Space
Backspace
OK
Menu
Next Dest.
Cancel
When all destinations have been entered, press [OK].
NOTE
When On is selected in Entry Check for New Dest., a confirmation screen is displayed for
the entered FAX number. Re-enter the same FAX number and press [OK]. For details, refer
to Entry Check for New Dest. in the Operation Guide for the machine.
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Methods For Entering the Destination > Broadcast Transmission
Select the destination from the Address Book
Select the destination.
1
1
Ready to send.
FAX
10:10
Ready to send.
Address Book (All)
10:10
Dest. :
Check
001
002
003
004
123456
123456
789012
567890
111111
On Hook
Chain
Direct
Recall
2
1
Add Dest.
789012
ABCDEF
GHIJKL
1/1
3
Address Book
Functions
Ext Address Book
One Touch Key
Favorites
Menu
Cancel
< Back
OK
Select the checkboxes of all destinations and press [OK].
Select the destination from the One-touch keys
Select the destination.
Ready to send.
FAX
Ready to send.
One Touch Key
10:10
10:10
Dest. :
001
002
003
None
123456
None
Check
On Hook
Chain
Direct
Recall
2
004
005
008
011
006
None
None
None
None
None
None
None
Add Dest.
1/9
007
009
012
None
1
010
None
Address Book
Functions
Ext Address Book
One Touch Key
Cancel
OK
Favorites
3
Select all destinations and press [OK].
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Methods For Entering the Destination > Using redial
Using redial
Redial is a function allowing you to dial the last entered number once again.
Use this when the receiving system does not respond when you have tried to send a fax. When you want to send the fax
to the same receiving system, press [Recall], and you can call the receiving system you dialed on the destination list.
Press [Recall].
1
Ready to send.
FAX
10:10
Dest. :
Check
On Hook
Chain
Direct
Recall
Add Dest.
Address Book
Functions
Ext Address Book
One Touch Key
Favorites
Press the Start key.
2
The transmission will start.
NOTE
Recall information is canceled in the following conditions.
•
•
•
When you turn the power off
When you send a next fax (new recall information is registered)
When you log out
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Methods For Entering the Destination > Using chain dial
Using chain dial
Chain dial is a function that allows you to dial by linking fax numbers of the receiving systems with a chain number
created with a number common to several destinations.
By setting multiple phone numbers from several telephone companies to a chain number, you can later choose the one
that costs the least to send the fax to a remote or international destination.
NOTE
You can use the chain number at the head of the fax number of the receiving system.
It is convenient to register chain numbers that are used frequently to the Address Book or One-touch keys.
For registration to the Address Book, refer to Registering Destinations in the Address Book on page 2-2.
As an example, when using ‘212’ as the chain number
Select the chain dial number
1
Ready to send.
FAX
Ready to send.
One Touch Key
10:10
10:10
Dest. :
001
00
003
212
None
None
Check
2
On Hook
Chain
Direct
Recall
004
005
008
011
006
009
012
None
None
None
None
None
None
None
Add Dest.
1
1/9
007
None
010
None
3
Address Book
Functions
Ext Address Book
One Touch Key
Favorites
Cancel
OK
To use a one-touch key, select the destination in which "212"is registered.
NOTE
To use the Address Book, select the destination in which "212" is registered as explained in
To enter using the numeric keys, press [Add Dest.], enter "212", and press [OK].
Press [Chain].
2
Ready to send.
FAX
10:10
Dest. :
Check
On Hook
212
Chain
Direct
212
Add Dest.
Address Book
Functions
Ext Address Book
One Touch Key
Favorites
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Methods For Entering the Destination > Using chain dial
Enter the fax number to be added to the chain number.
3
Select fax number from the Address Book
Ready to send.
Chain
10:10
Ready to send.
10:10
Address Book
Ext. Address Book
One Touch
001
002
003
004
123456
123456
2
123456789
123456
Abc
123456789
123456
1
1/1
1/2
3
Address Entry
1234567890
Cancel
< Back
Next >
Menu
Cancel
< Back
OK
Multiple destinations can be selected. When [OK] is pressed, "212" is automatically added to
all destinations.
For the procedure for selecting a destination in the address book, refer to Choosing from
Select fax number from One-touch key
Ready to send.
Chain
10:10
Ready to send.
One Touch Key
10:10
001
002
003
123456
None
None
Address Book
Ext. Address Book
One Touch
2
004
005
008
011
006
009
012
None
None
None
None
None
None
None
1
1/1
1/9
007
None
010
None
Address Entry
Cancel
< Back
Next >
Cancel
< Back
OK
3
Multiple destinations can be selected. When [OK] is pressed, "212" is automatically added to
all destinations.
Use the numeric keys to enter a fax number
Ready to send.
Chain
10:10
Ready to send.
FAX
10:10
On Hook
Sub Address
Space
Detail Settings
Address Book
Ext. Address Book
One Touch
212
2
1/1
1
Pause
Backspace
Address Entry
3
Cancel
< Back
Next >
Menu
Cancel
< Back
OK
"212" is already entered, so continue by entering the fax number. To enter another destination,
press [Menu] and then [Next Destination]. When all destinations have been entered, press
[OK].
NOTE
When On is selected in Entry Check for New Dest., a confirmation screen is displayed for
the entered FAX number. Re-enter the same FAX number and press [OK]. For details, refer
to Entry Check for New Dest. in the Operation Guide for the machine.
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Methods For Entering the Destination > Using favorites
Using favorites
A destination, transmission time, and other transmission settings can be registered as a favorites. After a favorites has
been registered, it can be opened by simply selecting it from the Favorites screen. By registering using the wizard
format, you can check each setting when transmitting.
For the procedure for registering a favorites, refer to the machine’s Operation Guide.
Display the screen.
1
Select a favorite.
2
Select the function.
Favorites
10:10
ID Card Copy
Paper Saving Copy
Scan to PC(Addre
ss Entry)
1/1
Scan to PC(Addre
ss Book)
Scan to E-mail(A
ddress Entry)
Scan to E-mail(A
ddress Book)
Menu
Application
When using the wizard mode
1 The registered screens are displayed in order. Make the desired settings.
Select the FAX transmission resolution.
FAX TX Resolution
10:10
Adjust the density.
10:10
Density
400x400dpi Ultra
200x400dpi Super
Lighter
Normal
Darker
200x100dpi Normal
-3
-2
-1
0
+1
Cancel
GB0086_99
Cancel
< Back
GB0008_99
GB0057_99
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Methods For Entering the Destination > Using favorites
2 Confirm the settings and start the job.
Use [ ] or [ ] to scroll up and down.
Press [Start] to start copying.
Confirmation
10:10
Copies
1Copies
Auto
Paper Selection
Zoom
1/6
100%
Density
Normal 0
Cancel
< Back
Start
NOTE
To edit the settings, press [<Back] and make changes as desired.
When using the program mode
Select a favorite to call up registered settings.
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4 Sending Faxes
This chapter explains the following topics:
Basic transmission procedure ............................................................................................................................ 4-2
Checking the Send Status ....................................................................................................................... 4-4
Priority Override Send ............................................................................................................................. 4-5
Cancelling the Transmission .................................................................................................................... 4-6
Fax transmission functions ................................................................................................................................ 4-8
Original scan settings ......................................................................................................................................... 4-9
Original Size Selection ............................................................................................................................. 4-9
Original Orientation ................................................................................................................................ 4-10
Duplex .................................................................................................................................................... 4-10
Selecting the FAX Resolution ................................................................................................................. 4-11
Selecting the Density ............................................................................................................................. 4-12
Selection of Original Image .................................................................................................................... 4-12
Continuous Scan ................................................................................................................................... 4-13
Direct Transmission ......................................................................................................................................... 4-14
Cancelling Direct Transmission ............................................................................................................. 4-14
Manual Send .................................................................................................................................................... 4-15
Delayed Transmission ...................................................................................................................................... 4-16
Cancelling and Sending Delayed Transmissions (Queued) .................................................................. 4-18
Standby Transmission ...................................................................................................................................... 4-19
Interrupt Send .................................................................................................................................................. 4-20
Job Finish Notice ............................................................................................................................................. 4-21
File Name ......................................................................................................................................................... 4-22
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Sending Faxes > Basic transmission procedure
Basic transmission procedure
The basic procedure for using the fax system is explained below.
1 Press the FAX key
The base screen for fax appears.
NOTE
If the touch panel is turned off, press the Power key and wait for the
machine to warm up.
2 Place the originals
Color MFP
Black & White MFP
Refer to the machine’s Operation Guide for placing originals.
3 Specifying destination
Ready to send.
FAX
10:10
Specify the transmission destination.
Dest. :
Check
On Hook
Chain
Direct
Recall
Add Dest.
Address Book
Functions
Ext Address Book
One Touch Key
Favorites
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Sending Faxes > Basic transmission procedure
4 Select the transmission method
Ready to send.
FAX
10:10
There are two transmission methods: memory transmission and direct
transmission.
Dest. :
Check
On Hook
Chain
Direct
Recall
Memory transmission: The original is scanned into memory before
Add Dest.
communication starts. Memory transmission is selected by default.
Direct transmission: The destination is dialed and communication
starts before the original is scanned.
Address Book
Functions
Ext Address Book
One Touch Key
Favorites
Press [Direct] to change the transmission method to direct
transmission. The key will be highlighted on the touch panel. If the
[Direct] is pressed in the highlighted state, the transmission method will
change to memory transmission.
5 Selecting the functions
Ready to send.
FAX
10:10
Set functions such as the scanning density and fax resolution.
Dest. :
Check
On Hook
Chain
Direct
Recall
Press [Function Menu] to display all the functions.
Add Dest.
Address Book
Functions
Ext Address Book
One Touch Key
Favorites
6 Send Start
When scanning finishes, transmission starts.
When originals are placed in the document processor
After originals placed in the document processor are scanned and
stored in the memory, the receiving system is dialed.
When originals are placed on the glass surface
After originals placed on the glass surface are scanned and stored in the
memory, the receiving system is dialed.
NOTE
When continuous scan is set, you can continue with scanning of a
next original after an original on the glass surface has been stored in
memory. Every time one page is scanned, you perform an operation
to allow continued scanning, and after all the originals have been
stored in memory, the receiving system is dialed.
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Sending Faxes > Basic transmission procedure
Checking the Send Status
Press the Status/Job Cancel key.
1
Display the send job status screen.
2
Status/Job Cancel.
Status
10:10
Status/Job Cancel.
Send Job Status
10:10
Print Job Status
Send Job Status
0005
0123456
Process
1
2
1/4
1/1
Store Job Status
Scheduled Job
Pause All
Print Jobs
Menu
Cancel
Close
The list of accepted time, destination, and status are displayed for each job.
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Sending Faxes > Basic transmission procedure
Priority Override Send
A fax job waiting to be sent can be sent by priority override.
Press the Status/Job Cancel key.
1
Select the job to be sent by priority override.
2
Status/Job Cancel.
Send Job Status
10:10
Status/Job Cancel.
Status
10:10
Print Job Status
Send Job Status
0005
0006
0007
0123456
7890123
5678901
Sending
Waiting
Waiting
1
2
1/1
1/4
Store Job Status
Scheduled Job
3
5
Menu
Cancel
Close
Pause All
Print Jobs
Status/Job Cancel.
Menu
10:10
Priority Override
4
1/1
Close
Select the fax job to be sent by priority override and press [Menu] and then [Priority Override].
Press [Yes]. The selected fax job is sent by priority override and other fax jobs are moved
down in the transmission queue.
NOTE
If a fax job is in progress, the priority override fax job will be sent after the job in progress is
completed.
If a broadcast transmission job is in progress...
If a fax job to multiple destinations (broadcast transmission) is in progress, the priority override
job will be sent when transmission to the current destination is completed. When the priority
override job is completed, transmission to the remaining destinations will resume.
However, if the priority override job is a broadcast transmission, the priority override job will
not start until the current broadcast transmission job is finished.
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Sending Faxes > Basic transmission procedure
Cancelling the Transmission
The method for cancelling communication with this machine differs depending on the transmission method (memory
transmission or direct transmission) and communication form. Methods of cancelling in various cases are explained
here.
Cancelling Memory Transmission (while originals are being scanned)
Press the Stop key.
1
During memory transmission, to cancel scanning while originals are being scanned, press the
Stop key on the operation panel, or press [Cancel] on the touch panel.
Scanning of originals is canceled, and the originals are ejected. When originals remain in the
document processor, take them out from the original output table.
Cancelling Memory Transmission (during communication)
Press the Status/Job Cancel key.
1
Canceling Transmission
2
Status/Job Cancel.
Status
10:10
Status/Job Cancel.
Send Job Status
10:10
Print Job Status
0005
0123456
Process
1
2
Send Job Status
1/4
1/1
Store Job Status
Scheduled Job
3
Pause All
Print Jobs
Menu
Cancel
Close
4
Select the transmission job that you want to cancel and press [Cancel]. Select [Yes] to cancel
the transmission.
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Sending Faxes > Basic transmission procedure
Cancelling Transmission (during communication)
Follow this procedure to break the connection and stop transmission/reception.
Press the Status/Job Cancel key.
1
Disconnection of communication.
2
Status/Job Cancel.
Status
10:10
Status/Job Cancel.
FAX
10:10
Printer
Running
Waiting
1
Receiving...
FAX
3/4
1/1
Toner Status
Paper Status
OK
No Paper
Pause All
Print Jobs
Menu
Line Off
End
Use [ ] or [ ] to scroll up and down.
2
When communication is disconnected, transmission stops.
NOTE
To cancel direct transmission, delayed transmission, or polling transmission, refer to the
section for that function.
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Sending Faxes > Fax transmission functions
Fax transmission functions
Functions frequently used for transmission are shown at the bottom of the transmission screen. To show other functions,
press [Functions]. Use [] or [] to select the function.
What do you want to do?
Reference Page
Specify the original size.
Specify the correct original orientation.
Automatically scan 2-sided originals.
Set the resolution at which to scan originals.
Adjust the density.
Select original image type for best results.
Scan a large number of originals separately and then produce as one job.
Add a file name to the job to easily check its status.
Send notice by e-mail when a job is complete.
Specify a time for transmission.
Connect to the destination first and then scan the original.
Set up another transmission while communication is taking place.
Interrupt transmission and send another original.
Send an original using a sub address.
Initiate reception of a fax by controlling the receiving machine.
Encrypt an original to send it safely.
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Sending Faxes > Original scan settings
Original scan settings
Original Size Selection
Specify the original size to be scanned.
Metric
Inch
Select from A4, A5, A6, B5, B6, or Folio.
Select from Letter, Legal, Statement, Executive, or Oficio II.
Others
Select from 16K, ISO B5, Envelope #10, Envelope #9, Envelope #6, Envelope Monarch, Envelope DL, Envelope
C5, Hagaki, Oufukuhagaki, Youkei 4, Youkei 2, or Custom
*
*
For instructions on how to specify the custom original size, refer to the machine’s Operation Guide.
NOTE
Be sure to always specify the original size when using custom size originals.
Display the screen.
1
Ready to send.
Functions
10:10
Ready to send.
FAX
10:10
Dest. :
Original Size
Check
A4
Top Edge on Left
1-sided
2
On Hook
Chain
Direct
Recall
Original Orientation
Duplex
Add Dest.
1/3
FAX TX Resolution
1
200x100dpi Normal
Address Book
Ext Address Book
One Touch Key
Favorites
Close
Add/Edit
Shortcut
Functions
Press [Functions] and then [Original Size].
Select the original size.
2
Ready to send.
Original Size
10:10
Ready to send.
10:10
Original Size - Metric
A4
2
Metric
Inch
Others
1
A5
A6
1/2
OK
B5
Cancel
OK
Cancel
< Back
OK
Select the original size.
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Sending Faxes > Original scan settings
Original Orientation
To scan the original in the correct orientation, specify which side of the original is the top. To set a 2-sided, the orientation
of the placed original must be set.
Display the screen.
1
Ready to send.
FAX
10:10
Ready to send.
Functions
10:10
Dest. :
Original Size
Check
On Hook
Chain
Direct
Recall
A4
Top Edge on Left
1-sided
Original Orientation
Duplex
Add Dest.
2
1/3
FAX TX Resolution
1
Address Book
Functions
Ext Address Book
One Touch Key
Favorites
200x100dpi Normal
Close
Add/Edit
Shortcut
For details, refer to the machine’s Operation Guide.
Duplex
Select the type and orientation of the binding based on the original.
1-sided
Set when using a 1-sided sheet original.
2-sided
Set when using a 2-sided sheet original that will be bound on the left or
right.
Other
Duplex
1-sided
Set when using a 1-sided sheet original.
Settings
2-sided (Binding Left/
Right)
Set when using a 2-sided sheet original that will be bound on the left or
right.
2-sided (Binding Top)
Set when using a 2-sided sheet original that will be bound at the top.
*
Original Orientation
Select the orientation of the original document top edge to scan correct
direction.
*
This function is not displayed when 1-sided is selected.
NOTE
For direct transmission, you cannot use [2-sided].
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Sending Faxes > Original scan settings
Display the screen.
Ready to send.
1
10:10
Ready to send.
Functions
10:10
FAX
Dest. :
Original Size
Check
On Hook
Chain
Direct
Recall
A4
Top Edge on Left
1-sided
Original Orientation
Duplex
Add Dest.
1/3
2
FAX TX Resolution
1
Address Book
Functions
Ext Address Book
One Touch Key
Favorites
200x100dpi Normal
Close
Add/Edit
Shortcut
For details, refer to the machine’s Operation Guide.
Selecting the FAX Resolution
Select fineness of images when sending FAX. The larger the number, the better the image resolution. However, better
resolution also means larger file sizes and longer send times.
Item
Description
Typical character size: 10.5 point
200 × 100 dpi Normal when sending originals with
standard size characters
(example: Resolution Resolution)
200 × 200 dpi Fine
when sending originals
with relatively small characters
and thin lines
Typical character size: 8 point
(example: Resolution Resolution)
200 × 400 dpi Super
(Super Fine)
when sending originals with
minute characters and lines
Typical character size: 6 point
(example: Resolution Resolution)
400 × 400 dpi Ultra
(Ultra Fine)
when sending originals with
minute characters and lines
more finely
Typical character size: 6 point
(example: Resolution Resolution)
NOTE
The default setting is 200 × 100 dpi (Normal). The higher the resolution, the clearer the
image, but the fax transmission time is longer.
The scan resolution must to equal to or higher than the fax resolution. If the fax resolution is
higher than the scan resolution, the scan resolution will automatically change to the same
setting as the fax resolution.
Display the screen.
1
Ready to send.
FAX
10:10
Ready to send.
Functions
10:10
Dest. :
Original Size
Check
On Hook
Chain
Direct
Recall
A4
Top Edge on Left
1-sided
Original Orientation
Duplex
Add Dest.
1/3
FAX TX Resolution
2
1
Address Book
Functions
Ext Address Book
One Touch Key
200x100dpi Normal
Favorites
Close
Add/Edit
Shortcut
Use [ ] or [ ] to scroll up and down.
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Sending Faxes > Original scan settings
Select the resolution.
Ready to send.
2
10:10
FAX TX Resolution
400x400dpi Ultra
200x400dpi Super
200x200dpi Fine
200x100dpi Normal
Cancel
OK
Selecting the Density
Adjust the density automatically or manually.
Display the screen.
1
Ready to send.
FAX
10:10
Ready to send.
Functions
10:10
Dest. :
Density
Check
On Hook
Chain
Direct
Recall
2
Normal 0
Text+Photo
Off
Original Image
Add Dest.
2/3
Continuous Scan
File Name Entry
1
Address Book
Functions
Ext Address Book
One Touch Key
Favorites
doc
Close
Add/Edit
Shortcut
Use [ ] or [ ] to scroll up and down.
For details, refer to the machine’s Operation Guide.
Selection of Original Image
Select original image type for best results.
Item
Description
Text +Photo
Text
Best for originals which contain a mixture of text and photos.
Sharply renders pencil text and fine lines.
Best for photographs.
Photo
Text (for OCR)
For documents to be read by OCR.
Display the screen.
1
Ready to send.
FAX
10:10
Ready to send.
Functions
10:10
Dest. :
Density
Check
On Hook
Chain
Direct
Recall
Normal 0
Text+Photo
Off
Original Image
2
Add Dest.
2/3
Continuous Scan
File Name Entry
1
Address Book
Functions
Ext Address Book
One Touch Key
Favorites
doc
Close
Add/Edit
Shortcut
Use [ ] or [ ] to scroll up and down.
For details, refer to the machine’s Operation Guide.
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Sending Faxes > Original scan settings
Continuous Scan
Scan a large number of originals in separate batches and then produce as one job. Originals will be scanned
continuously until you press [Scan Finish].
Display the screen.
1
Ready to send.
FAX
10:10
Ready to send.
Functions
10:10
Dest. :
Density
Check
On Hook
Chain
Direct
Recall
Normal 0
Text+Photo
Off
Original Image
Add Dest.
2/3
Continuous Scan
File Name Entry
2
1
Address Book
Functions
Ext Address Book
One Touch Key
Favorites
doc
Close
Add/Edit
Shortcut
Use [ ] or [ ] to scroll up and down.
For details, refer to the machine’s Operation Guide.
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Sending Faxes > Direct Transmission
Direct Transmission
Scans all originals into memory, then dials and sends. Scanning of the originals starts after the connection is made with
the receiving system, allowing you to verify that each page of the fax has been properly sent.
Setting for Direct
transmission
Description
On
Off
Starts direct transmission.
Dials the receiving system, and after the communication has started,
originals are scanned.
Starts memory transmission.
After originals are scanned into memory, the communication starts.
NOTE
In direct transmission, you can designate only one destination for one transmission.
Display the screen.
1
2
Ready to send.
FAX
10:10
Ready to send.
Functions
10:10
Dest. :
Job Finish Notice
Check
On Hook
Chain
Direct
Recall
Off
Off
Off
Off
FAX Delayed Transmission
FAX Direct Transmission
FAX Polling RX
Add Dest.
3/3
2
1
Address Book
Functions
Ext Address Book
One Touch Key
Favorites
Close
Add/Edit
Shortcut
Use [ ] or [ ] to scroll up and down.
Configure the function.
Ready to send.
10:10
FAX Direct Transmission
Off
On
Cancel
OK
NOTE
In the basic screen for sending, press
[Direct]. This selects the direct transmission
method and the keys on the touch panel are
highlighted.
Ready to send.
FAX
10:10
Dest. :
Check
On Hook
Chain
Direct
Recall
Add Dest.
Address Book
Functions
Ext Address Book
One Touch Key
Favorites
Cancelling Direct Transmission
During direct transmission, to cancel communication during transmission, press the Stop key on the operation panel or
[Cancel] on the touch panel. The originals that have been scanned are ejected, and the screen returns to the send
default screen. When originals remain in the document processor, take them out.
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Sending Faxes > Manual Send
Manual Send
This method allows you to send originals by pressing the Start key after confirming that the telephone line has
connected to the receiving system.
NOTE
Connecting a telephone set (commercially available product) to this machine enables you to
talk with the person at the receiving system before sending originals.
Press the FAX key.
1
Place the originals.
2
Press [On Hook].
3
Ready to send.
FAX
10:10
Dest. :
Check
On Hook
Chain
Direct
Recall
Add Dest.
Address Book
Functions
Ext Address Book
One Touch Key
Favorites
Dial the destination.
4
5
Ready to send.
On Hook
10:10
0123456
Manual RX
Line Off
Use the numeric keys to enter the number of the receiving system.
NOTE
To cancel the operation, press [Line Off].
Press the Start key.
When you hear the fax tone, the telephone line has connected to the receiving system. Press
the Start key. Transmission begins.
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Sending Faxes > Delayed Transmission
Delayed Transmission
Set a send time. You can use delayed transmission together with the broadcast transmission function, etc.
The method for sending originals to one destination after setting the start time is explained here.
IMPORTANT
If the current time displayed on the touch panel is not correct, you cannot send
originals correctly at the preset time. In this case, adjust the time. For details, refer to
NOTE
You cannot select direct transmission.
Set the time from between 00:00 and 23:59 in one-minute increments.
You can set up to 30 destinations for delayed transmission.
When two or more delayed transmissions are set for the same time, the communication will
start in the order that the delayed transmissions have been set. When delayed
transmissions have been set in reverse order, however, sending of originals to be sent to the
same destination is prioritized over the ones to be sent to different destinations.
You can cancel a delayed transmission any time before the specified transmission time. You
can also send a delayed transmission before the specified time. (Refer to Cancelling and
Batch Transmission Function
When fax originals to be sent to the same destination are set to the same transmission start
time with delayed transmission, you can send up to 10 groups of originals using batch
transmission. This function prevents repeated communication to the same destination and
reduces the communication cost.
NOTE
You cannot send originals as a batch transmission in the case of direct transmission.
In the case of broadcast transmission, when you have set two or more groups of originals to
the same transmission start time, and each group includes the same receiving system fax
number, you cannot send the originals as a batch transmission.
When the transmission start time has come, and there are fax originals waiting for redial to
the same receiving system, the waiting originals are also sent together as a batch
transmission.
When job accounting is ON, only the originals with the same account ID set using delayed
transmission are sent as a batch transmission.
Display the screen.
1
Ready to send.
FAX
10:10
Ready to send.
Functions
10:10
Dest. :
Job Finish Notice
Check
On Hook
Chain
Direct
Recall
Off
Off
Off
Off
FAX Delayed Transmission
FAX Direct Transmission
FAX Polling RX
2
Add Dest.
3/3
1
Address Book
Functions
Ext Address Book
One Touch Key
Favorites
Close
Add/Edit
Shortcut
Use [ ] or [ ] to scroll up and down.
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Sending Faxes > Delayed Transmission
Configure the function.
Ready to send.
2
10:10
Ready to send.
10:10
FAX Delayed Transmission
FAX Delayed Transmission - Start Time
2
1
(00 - 23)
(00 - 59)
Off
On
:
3
Cancel
OK
Cancel
< Back
OK
Use [+]/[-] or the numeric keys to enter the transmission start time.
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Sending Faxes > Delayed Transmission
Cancelling and Sending Delayed Transmissions (Queued)
To cancel delayed transmissions that are queued, or to send delayed transmissions immediately rather than waiting for
the specified time, use the procedure below.
Display the screen.
1
Status/Job Cancel.
Status
10:10
1
Print Job Status
Send Job Status
1/4
Store Job Status
Scheduled Job
2
Pause All
Print Jobs
Canceling a job and immediate transmission.
Canceling a job
2
Status/Job Cancel.
1
10:10
Scheduled Job
0014
1233
04:00
1/1
2
3
Menu
Cancel
Close
Select the job you want to cancel and press [Cancel].
Immediate transmission
Status/Job Cancel.
1
10:10
10:10
Scheduled Job
Menu
Start Now
0014
1233
04:00
3
1/1
1/1
2
Menu
Cancel
Close
Close
4
Select the job you want to send by immediate transmission, and press [Start Now] in the
[Menu] screen.
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Sending Faxes > Standby Transmission
Standby Transmission
During a communication, you can scan originals and schedule a next transmission. When the first communication is
completed, the machine automatically starts the scheduled next transmission. When using standby transmission, you do
not need to wait when a communication has prolonged due to broadcast transmission.
NOTE
Together with delayed transmission and interrupt send, up to 35 transmissions can be
scheduled.
You can use other functions such as broadcast transmission.
Press the FAX key.
1
Place the originals.
2
Select the destination, and set transmitting functions if you want to use
any.
3
Press the Start key.
4
Scanning of the originals starts, and the next transmission is scheduled.
NOTE
When On is selected in Dest. Check before Send, a destination confirmation screen is
When the communication is completed, the scheduled transmission will
begin.
5
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Sending Faxes > Interrupt Send
Interrupt Send
During communication, when you scan originals by selecting direct transmission, you can use interrupt send. Even when
the communication is prolonged due to broadcast transmission or a next transmission being scheduled, the machine will
first send originals for which interrupt send has been set.
NOTE
When the total number of standby transmissions and delayed transmissions has already
reached 35, you cannot use interrupt send.
Press the FAX key.
1
Load the originals to be sent using Interrupt Send.
2
Press [Direct].
3
Ready to send.
FAX
10:10
Dest. :
Check
On Hook
Chain
Direct
Recall
Add Dest.
Address Book
Functions
Ext Address Book
One Touch Key
Favorites
Set the destination, and press the Start key.
4
The originals are left in queue, and the transmission will start when transmission becomes
possible.
NOTE
When On is selected in Dest. Check before Send, a destination confirmation screen is
To cancel transmission while waiting for interrupt send, press the Stop key on the operation
panel or [Cancel] on the touch panel. For details, refer to Cancelling Direct Transmission on
When the interrupt send is completed, the canceled communication and
standby transmission will automatically resume.
5
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Sending Faxes > Job Finish Notice
Job Finish Notice
Send e-mail notice when a job is complete.
Display the screen.
1
Ready to send.
FAX
10:10
Ready to send.
Functions
10:10
Dest. :
Job Finish Notice
Check
On Hook
Chain
Direct
Recall
2
Off
Off
Off
Off
FAX Delayed Transmission
FAX Direct Transmission
FAX Polling RX
Add Dest.
3/3
1
Address Book
Functions
Ext Address Book
One Touch Key
Favorites
Close
Add/Edit
Shortcut
Use [ ] or [ ] to scroll up and down.
For details, refer to the machine’s Operation Guide.
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Sending Faxes > File Name
File Name
Add a file name. Additional information such as Job No. and Date and Time can also be set.
Display the screen.
1
Ready to send.
FAX
10:10
Ready to send.
Functions
10:10
Dest. :
Density
Check
On Hook
Chain
Direct
Recall
Normal 0
Text+Photo
Off
Original Image
Add Dest.
2/3
Continuous Scan
File Name Entry
1
2
Address Book
Functions
Ext Address Book
One Touch Key
Favorites
doc
Close
Add/Edit
Shortcut
Use [ ] or [ ] to scroll up and down.
For details, refer to the machine’s Operation Guide.
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5 Receiving Faxes
This chapter explains the following topics:
Fax reception ..................................................................................................................................................... 5-2
Reception Method .................................................................................................................................... 5-2
Checking and Changing the Reception Method ...................................................................................... 5-3
FAX Automatic Reception .................................................................................................................................. 5-4
Flow of reception ..................................................................................................................................... 5-4
Canceling reception (Disconnection of communication) .......................................................................... 5-6
Flow of reception ..................................................................................................................................... 5-7
Fax reception functions ...................................................................................................................................... 5-8
Fax reception settings ........................................................................................................................................ 5-9
Media Type for Print Output ..................................................................................................................... 5-9
Reception Date/Time ............................................................................................................................. 5-10
Duplex Print Output ............................................................................................................................... 5-10
Batch Print .............................................................................................................................................. 5-11
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Receiving Faxes > Fax reception
Fax reception
When using this machine as a FAX-dedicated machine that does not receive telephone calls, set the machine to FAX-
dedicated reception. No special operation is required when receiving faxes.
NOTE
When the original size is larger than A4 or Letter at the sender, the send image size will be reduced at the sender's
machine to fit to your supported paper size. In addition, when the send image size is too long at the sender and your
machine cannot print the received image into one page, the image will be divided into several sheets of paper.
Reception Method
The methods for receiving faxes on the machine are shown below.
Reception Method
Item
Description
Reference
Page
FAX Automatic
Reception
Auto (Normal)
Faxes are automatically received.
FAX/TEL Auto Switch Auto (FAX/TEL)
Reception
This reception method is convenient when using both
telephone and fax on a single telephone line. When fax
originals have been sent, the machine automatically receives
them, and when the other party is calling from a telephone, the
machine makes a ringing tone urging the user to respond.
FAX/Answering
Machine Auto Switch
Reception
Auto (Answering
machine)
This method is convenient when using both the answering
machine and fax. When fax originals have been sent, the
machine receives them automatically, and when the call is
from a telephone, the machine follows the functions of the
connected answering machine. Therefore, when the user is
absent, the other party can leave a message on the answering
machine.
DRD Reception
(Available for inch
versions only)
Auto (DRD)
Manual
Select this if you use a Distinctive Ring Pattern service.
Manual Reception
This method allows you to receive faxes by pressing [Manual
RX] after confirming that the telephone line has connected to
the sending system. Connecting a telephone set
(commercially available product) to this machine enables you
to receive originals after talking to the person at the sending
system.
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Receiving Faxes > Fax reception
Checking and Changing the Reception Method
Display the screen.
1
System Menu/Counter.
System Menu
10:10
1
Send
Document Box
3/5
FAX
2
Favorites/Application
Use [ ] or [ ] to scroll up and down.
System Menu/Counter.
FAX
10:10
System Menu/Counter.
FAX - Reception
10:10
TX/RX Common
Reception Mode
Auto(Normal)
4
Transmission
3
Remote SW Dial
55
1/2
3/3
Reception
Encrypted Reception
Off
TX/RX Restriction
< Back
< Back
Select the reception method.
2
System Menu/Counter.
10:10
Reception - Reception Mode
Auto (Normal)
Auto (FAX/TEL)
Auto (Answering Machine)
Manual
1/1
Cancel
OK
For FAX Automatic Reception, select [Auto (Normal)].
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Receiving Faxes > FAX Automatic Reception
FAX Automatic Reception
When using this machine as a FAX-dedicated machine that does not receive telephone calls, set the machine to FAX-
dedicated reception. No special operation is required when receiving faxes.
Flow of reception
Reception Starts
1
Color MFP
Black & White MFP
When a fax has been sent to you, the machine rings the registered number of times, and then
starts receiving the fax.
After reception has started, the Processing indicator blinks.
NOTE
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Receiving Faxes > FAX Automatic Reception
Reception Print
2
Color MFP
Black & White MFP
Received faxes are output to the inner tray with the printed side facing down. The inner tray
can hold a maximum of 150 sheets on a Color MFP, or 500 sheets on a Black & White MFP, of
2
plain paper (80g/m ). However, the number of sheets varies with the condition of the paper to
be used.
IMPORTANT
When the number of sheets to be printed exceeds the number of sheets that can be
held, remove all the paper on the inner tray.
Even if the machine is not capable of printing due to paper running out or a paper
jam, it can still receive faxes (memory reception).
Memory Reception
When the machine cannot print a fax due to paper running out or a paper jams, it temporarily
stores originals that have been sent in the image memory. When the machine returns to the
printable state, printing starts.
During memory reception, FAX Reception Printing Jobs are displayed on Printing Jobs of the
Status screen. To print the received originals, supply paper or remove jammed paper.
For the Status screen, refer to the machine’s Operation Guide.
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Receiving Faxes > FAX Automatic Reception
Canceling reception (Disconnection of communication)
When you cancel receiving by disconnecting the telephone line during communication, use the following procedure.
Press the Status/Job Cancel key.
1
Disconnection of communication.
2
Status/Job Cancel.
Status
10:10
Status/Job Cancel.
FAX
10:10
Printer
FAX
Running
Waiting
1
Receiving...
3/4
1/1
Toner Status
Paper Status
OK
No Paper
Pause All
Print Jobs
Menu
Line Off
End
Use [ ] or [ ] to scroll up and down.
2
When communication is disconnected, reception stops.
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Receiving Faxes > Manual Reception
Manual Reception
This method allows you to receive faxes by pressing [Manual RX] after confirming that the telephone line has connected
to the sending system.
NOTE
To use Manual Reception, you need to change the receiving mode to Manual Reception. To
Connecting a telephone set (commercially available product) to this machine enables you to
receive originals after talking to the person at the sending system.
Flow of reception
The machine receives a call.
1
When the machine receives a call, it rings.
Press [On Hook].
2
Ready to send.
FAX
10:10
Dest. :
Check
On Hook
Chain
Direct
Recall
Add Dest.
Address Book
Functions
Ext Address Book
One Touch Key
Favorites
Press [On Hook] to establish the connection.
Press [Manual RX].
3
Ready to send.
On Hook
10:10
0123456
Manual RX
Line Off
After the sending side has started transmission, the machine starts receiving the
originals.
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Receiving Faxes > Fax reception functions
Fax reception functions
The reception method and fax printing method can be set.
What do you want to do?
Print received faxes on both sides of the paper.
Receive a two-page fax on one page.
Reference Page
Print received faxes together as a batch.
Print the date and time of reception and other information.
Restrict the type of paper that can be used.
Connection to PBX (Private Branch Exchange) (Europe only)
Forward received faxes to another fax machine or a computer.
Store received faxes in the machine without printing them.
Initiate reception of a fax by controlling the receiving machine.
Encrypt an original to send it safely.
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Receiving Faxes > Fax reception settings
Fax reception settings
Media Type for Print Output
Specify the paper type to be used for print output of the received fax.
Supported paper types
All Media Types, Plain, Vellum, Rough, Labels, Recycled, Bond,
Cardstock, Color, Envelope, Thick, Coated , High Quality, Custom 1-8
*
*. Not used on a Black & White MFP.
Setting the cassette for the print output of received faxes
By specifying the media type, faxes can be received on the corresponding cassette.
NOTE
[Paper Size] is only displayed when the size dial on the cassette is set to Other.
Cassette 4 cannot be used on a Color MFP.
Display the screen.
1
1
System Menu/Counter.
Cassette/MP Tray Settings
10:10
System Menu/Counter.
System Menu
10:10
Cassette 1
2
User Property
3
Cassette 2
Cassette/MP Tray Settings
1/2
2/5
Cassette 3
Cassette 4
Common Settings
Copy
< Back
Use [ ] or [ ] to scroll up and down.
Select the cassette that you want to use for fax reception.
Selecting the paper size.
2
System Menu/Counter.
Cassette 1 - Paper Size
10:10
System Menu/Counter.
Cassette/MP Tray Settings - Cassette 1
10:10
Paper Size
2
Metric
Inch
Auto(Metric)
Plain
Media Type
1
1/1
1/1
Others
Cancel
Next >
< Back
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Receiving Faxes > Fax reception settings
IMPORTANT
Specify the paper size as follows for the cassette that you want to use for fax
reception.
Inch models: Select from [Inch].
Metric models: Select from [Metric].
Selecting the paper type.
3
4
Use [ ] or [ ] to scroll up and down.
System Menu/Counter.
Cassette 1 - Media Type
10:10
System Menu/Counter.
10:10
Cassette/MP Tray Settings - C1assette 1
Paper Size
2
Plain
Auto(Metric)
Plain
Media Type
Rough
1/5
1/1
Recycled
Preprinted
Cancel
OK
< Back
3
Set the paper type.
Configure paper settings for fax reception. When selecting the paper type, select the same paper type as
you selected in step 3.
Reception Date/Time
Reception Date/Time function adds the reception date/time, sender information and number of pages on the top of each
page when the message is printed out. It is useful for confirming the time of reception if the fax is from a different time
zone.
NOTE
When the received data is printed on multiple pages, the reception date/time is printed on
the fist page only. It is not printed on the pages that follow. When the received fax data is
forwarded after retrieving it from memory, the reception date/time is not added to the
forwarded data.
On
Off
Print the reception date/time.
Do not print the reception date/time.
Duplex Print Output
When received multiple pages of data are the same width, they can be printed out on both sides of paper having the
same width as the data.
On
Off
Print on both sides.
Do not print on both sides.
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Receiving Faxes > Fax reception settings
2 in 1 Print
When you receive a multi-page Statement or A5 size original, this function prints 2 pages of the original at a time on one
Letter or A4 size sheet of paper.
On
Off
Print 2 in 1.
Do not print 2 in 1.
Batch Print
When a multi-page fax is received, the pages are printed in a batch after all pages are received.
On
Off
Print as a batch after all pages are received.
Print each page as it is received.
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6 Using Convenient Fax
Functions
This chapter explains the following topics:
Type of Forwarding Destination ............................................................................................................... 6-2
Setting Forwarding ................................................................................................................................... 6-2
Registering Forwarding Destination ......................................................................................................... 6-3
Changing and Deleting Registration Contents ......................................................................................... 6-4
Forwarding Time Setting .......................................................................................................................... 6-5
File Format Setting .................................................................................................................................. 6-6
File Separation ......................................................................................................................................... 6-7
E-mail Subject Add. Info Setting .............................................................................................................. 6-8
FTP Encrypted TX Setting ....................................................................................................................... 6-9
Print Setting ........................................................................................................................................... 6-10
File Name Registration .......................................................................................................................... 6-10
Settings for Forwarding from COMMAND CENTER (Memory Forwarding) .......................................... 6-12
Sub Address Box Function .............................................................................................................................. 6-13
Sub Address Box ................................................................................................................................... 6-13
Sub Address Communication ................................................................................................................ 6-13
Registering a Sub Address Box ............................................................................................................. 6-14
Changing/Deleting Sub Address Box .................................................................................................... 6-16
Printing Originals from a Sub Address Box ........................................................................................... 6-18
Checking Details .................................................................................................................................... 6-19
Deleting Originals after Printing from a Sub Address Box ..................................................................... 6-21
Deleting Originals from a Sub Address Box .......................................................................................... 6-21
Printing a Sub Address Box List ............................................................................................................ 6-22
Sub Address Transmission .................................................................................................................... 6-23
Polling Communication .................................................................................................................................... 6-26
Polling Transmission .............................................................................................................................. 6-26
Polling Reception ................................................................................................................................... 6-30
Printing from a Polling Box .................................................................................................................... 6-33
Checking Details .................................................................................................................................... 6-34
Deleting Originals in a Polling Box ......................................................................................................... 6-35
Registering an Encryption Key .............................................................................................................. 6-36
Changing and Deleting Registration Contents of Encryption Key .......................................................... 6-38
Using the Encrypted Transmission ........................................................................................................ 6-39
Setting the Encrypted Reception ........................................................................................................... 6-42
Flow of Network FAX Sending ............................................................................................................... 6-43
Flow of Network FAX Receiving ............................................................................................................ 6-43
Installing the Network Fax Driver ........................................................................................................... 6-45
Basic Transmission ................................................................................................................................ 6-46
Configuring the Driver Default Settings ................................................................................................. 6-49
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Using Convenient Fax Functions > Memory Forwarding
Memory Forwarding
When you have received a fax, you can forward the received image to other fax machines or computers, or set printing.
Type of Forwarding Destination
Only one forwarding destination can be specified. When forwarding is set to [On], all received documents will be
forwarded to the specified destination.
You can forward the document to other fax machines or Sub Address Boxes, or for e-mail transmission or folder (SMB or
FTP) transmission.
Setting Forwarding
Use the procedure below to set forwarding.
Display the screen.
1
Use [ ] or [ ] to scroll up and down.
System Menu/Counter.
System Menu
10:10
Send
Document Box
FAX
3/5
1
2
Favorites/Application
System Menu/Counter.
FAX
Forward Settings
10:10
3
2/2
< Back
Configure the function.
System Menu/Counter.
FAX - Forward Settings
2
10:10
System Menu/Counter.
10:10
Forward Settings - Forwarding
Forwarding
Off
On
1
2
Off
Forward Destination
File Format
1/3
1/1
TIFF
Off
File Separation
< Back
Cancel
OK
Select [On] or [Off] whether to forward or not to forward the received documents.
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Using Convenient Fax Functions > Memory Forwarding
Registering Forwarding Destination
Use the procedure below to register a forwarding destination.
Display the screen.
1
Use [ ] or [ ] to scroll up and down.
System Menu/Counter.
System Menu
10:10
Send
Document Box
FAX
3/5
1
2
Favorites/Application
System Menu/Counter.
FAX
Forward Settings
10:10
3
2/2
< Back
Configure the function.
System Menu/Counter.
FAX - Forward Settings
2
10:10
System Menu/Counter.
10:10
Forward Settings - Forward Destination
Forwarding
te
test
2
Off
Forward Destination
1/3
1/1
File Format
TIFF
Off
1
File Separation
< Back
Menu
End
System Menu/Counter.
Add - Address Type
10:10
3
Address Book
Ext. Address Book
Address Entry (FAX)
Address Entry (E-mail)
1/2
Cancel
Next >
Display the add destination screen and follow the procedure below to register the forwarding
destination. Only one destination can be registered.
Selecting Forwarding Destination from Address Book
1 Press [Address Book] or [Ext Address Book].
2 Select the destination (individual) you want to register as a forwarding destination.
Entering Forwarding Destination Directly
1 Press [Address Entry (FAX)], [Address Entry (Email)], [Address Entry (Folder)].
2 Enter the address to be registered as a forwarding destination.
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Using Convenient Fax Functions > Memory Forwarding
If [Address Entry (E-mail)] or [Address Entry (Folder)] is selected for the forwarding destination,
refer to the Operation Guide for the machine to enter the address.
NOTE
Press [End].
3
System Menu/Counter.
Forward Settings - Forward Destination
10:10
Sales department 1
123456789
1/1
Menu
End
Changing and Deleting Registration Contents
Use the procedure below to change or delete registration contents.
Display the screen.
1
Use [ ] or [ ] to scroll up and down.
System Menu/Counter.
System Menu
10:10
Send
Document Box
FAX
3/5
1
2
Favorites/Application
System Menu/Counter.
FAX
Forward Settings
10:10
3
2/2
< Back
Edit or delete the destination.
2
To edit the destination
System Menu/Counter.
FAX - Forward Settings
10:10
System Menu/Counter.
Forward Settings - Forward Destination
10:10
Forwarding
Sales department 1
123456789
Off
Forward Destination
File Format
2
1/3
1/1
TIFF
Off
1
File Separation
< Back
Menu
End
Press […] and change the destination.
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Using Convenient Fax Functions > Memory Forwarding
To delete
System Menu/Counter.
FAX - Forward Settings
10:10
System Menu/Counter.
Forward Settings - Forward Destination
10:10
3
Forwarding
Sales department 1
123456789
Off
2
Forward Destination
1/3
1/1
File Format
TIFF
Off
1
File Separation
< Back
Menu
End
Select the destination and press [(Delete)] (the trash can icon).
Press [End].
3
System Menu/Counter.
Forward Settings - Forward Destination
10:10
te
test
1/1
Menu
End
Forwarding Time Setting
Register the start time and end time between which forwarding is enabled.
Display the screen.
1
Use [ ] or [ ] to scroll up and down.
System Menu/Counter.
System Menu
10:10
Send
Document Box
FAX
3/5
1
2
Favorites/Application
System Menu/Counter.
FAX
Forward Settings
10:10
3
2/2
< Back
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Using Convenient Fax Functions > Memory Forwarding
Configure the function.
System Menu/Counter.
FAX - Forward Settings
2
10:10
System Menu/Counter.
10:10
Forward Settings - Schedule
E-mail Subject Add. Info.
All Day
2
Off
Off
Off
FTP Encrypted TX
Preset Time
2/3
1/1
1
Print
Schedule
All Day
< Back
Cancel
OK
System Menu/Counter.
Schedule - End Time
10:10
System Menu/Counter.
Schedule - Start Time
10:10
5
(00 - 23)
(00 - 59)
(00 - 23)
(00 - 59)
3
:
:
6
4
Cancel
< Back
OK
Cancel
< Back
Next >
Select [All Day] or [Preset Time]. If Preset Time is selected, enter the [Start Time] and [End
Time].
NOTE
Enter the time on the 24 hours system.
File Format Setting
If you are sending the file as an E-mail attachment or transferring it to a folder (SMB or FTP), select PDF, TIFF, or XPS
as the file format.
Display the screen.
1
Use [ ] or [ ] to scroll up and down.
System Menu/Counter.
System Menu
10:10
Send
Document Box
FAX
3/5
1
2
Favorites/Application
System Menu/Counter.
FAX
Forward Settings
10:10
3
2/2
< Back
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Using Convenient Fax Functions > Memory Forwarding
Configure the function.
System Menu/Counter.
FAX - Forward Settings
2
System Menu/Counter.
10:10
10:10
Forward Settings - File Format
Forwarding
PDF
TIFF
XPS
2
Off
Forward Destination
1
1/1
1/3
File Format
TIFF
Off
File Separation
Cancel
OK
< Back
Select [PDF], [TIFF], or [XPS].
If PDF is selected, select [Off], [PDF/A-1a], or [PDF/A-1b].
File Separation
When sending by e-mail transmission, folder (SMB) transmission, or folder (FTP) transmission, specify whether File
Separation is performed.
Display the screen.
1
Use [ ] or [ ] to scroll up and down.
System Menu/Counter.
System Menu
10:10
Send
Document Box
FAX
3/5
1
2
Favorites/Application
System Menu/Counter.
FAX
Forward Settings
10:10
3
2/2
< Back
Configure the function.
System Menu/Counter.
FAX - Forward Settings
2
System Menu/Counter.
10:10
10:10
Forward Settings - File Separation
Forwarding
Off
2
Off
Forward Destination
Each Page
1/1
1/3
1
File Format
TIFF
Off
File Separation
Cancel
OK
< Back
To create one file per page, select [Each Page].
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Using Convenient Fax Functions > Memory Forwarding
E-mail Subject Add. Info Setting
Specify whether any information will be added to the subject of the E-mail. When adding information, you can select
either Sender Name or Sender.
Display the screen.
1
Use [ ] or [ ] to scroll up and down.
System Menu/Counter.
System Menu
10:10
Send
Document Box
FAX
3/5
1
2
Favorites/Application
System Menu/Counter.
FAX
Forward Settings
10:10
3
2/2
< Back
Configure the function.
System Menu/Counter.
FAX - Forward Settings
2
System Menu/Counter.
10:10
10:10
Forward Settings - E-mail Subject Add. Info.
E-mail Subject Add. Info.
Off
2
Off
Off
Off
FTP Encrypted TX
Sender Name
Sender FAX No.
1
1/1
2/3
Print
Schedule
All Day
Cancel
OK
< Back
Use [ ] or [ ] to scroll up and down.
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Using Convenient Fax Functions > Memory Forwarding
FTP Encrypted TX Setting
Specify whether to use FTP encryption when you send data.
NOTE
To use FTP encryption, set SSL to [On] in the Secure Protocol settings. For details, refer to
the Operation Guide for the machine.
Display the screen.
1
2
Use [ ] or [ ] to scroll up and down.
System Menu/Counter.
System Menu
10:10
Send
Document Box
FAX
3/5
1
2
Favorites/Application
System Menu/Counter.
FAX
Forward Settings
10:10
3
2/2
< Back
Configure the function.
System Menu/Counter.
FAX - Forward Settings
System Menu/Counter.
10:10
10:10
Forward Settings - FTP Encrypted TX
E-mail Subject Add. Info.
FTP Encrypted TX
Print
Off
On
2
Off
Off
1/1
2/3
Off
1
Schedule
All Day
Cancel
OK
< Back
Use [ ] or [ ] to scroll up and down.
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Using Convenient Fax Functions > Memory Forwarding
Print Setting
You can set whether the machine should print received originals when forwarding them.
Display the screen.
1
Use [ ] or [ ] to scroll up and down.
System Menu/Counter.
System Menu
10:10
Send
Document Box
FAX
3/5
1
2
Favorites/Application
System Menu/Counter.
FAX
Forward Settings
10:10
3
2/2
< Back
Configure the function.
System Menu/Counter.
FAX - Forward Settings
2
10:10
System Menu/Counter.
Forward Settings - Print
10:10
E-mail Subject Add. Info.
Off
On
2
Off
Off
Off
FTP Encrypted TX
1
2/3
1/1
Print
Schedule
All Day
< Back
Cancel
OK
Use [ ] or [ ] to scroll up and down.
File Name Registration
You can set the file name to be created when forwarding. You can append information such as the date/time and the job
number or fax number.
Display the screen.
1
System Menu/Counter.
System Menu
10:10
Send
Document Box
FAX
3/5
1
2
Favorites/Application
System Menu/Counter.
FAX
Forward Settings
10:10
3
2/2
< Back
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Using Convenient Fax Functions > Memory Forwarding
Configure the function.
2
1 Enter the file name.
System Menu/Counter.
FAX - Forward Settings
10:10
2
File Name
doc
3/3
1
3
< Back
Use [ ] or [ ] to scroll up and down.
NOTE
Please note that when you have not add any additional information, file names become the
same, and, therefore, old files are overwritten when received originals are forwarded with
folder (SMB) transmission and folder (FTP) transmission.
2 Set additional information.
System Menu/Counter.
10:10
System Menu/Counter.
10:10
File Name - Add Sender Info.
File Name - Additional Info
None
None
1
2
Add No./Addr to Front
Add No./Addr to Back
Date and Time
Job No.
1/1
1/2
Job No. & Date and Time
Cancel
< Back
OK
Cancel
< Back
Next >
Use [ ] or [ ] to scroll up and down.
If you do not want to add information to the document name, select [None], and set [None] or [FAX No.]
for sender name information addition.
To add document information, select [Date and Time], [Job No.], [Job No. & Date and Time], or [Date and
Time & Job No.], and set [None], [Add No./Addr to Front], or [Add No./Addr to Back] for sender name
information addition.
File name sample
Example: doc00352720100826181723.pdf
doc (file name) + 6-digit job number + year/month/day/hour/minute/second +file format (default setting is
.pdf)
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Using Convenient Fax Functions > Memory Forwarding
Settings for Forwarding from COMMAND CENTER (Memory
Forwarding)
You can use COMMAND CENTER on a computer connected to the network to specify the forwarding settings on this
machine.
Refer to the machine’s Operation Guide for information on the network settings.
Accessing COMMAND CENTER
Display COMMAND CENTER
1
1 Open the web browser.
2 In the Address or Location bar, enter the machine’s IP address as the URL, e.g.
192.168.48.21/. The web page displays basic information about the machine and
COMMAND CENTER as well as the current status of the machine.
Select settings in COMMAND CENTER.
2
Select a category from the navigation bar on the left to view and set values for that particular
category.
If administrator privileges have been enabled on COMMAND CENTER, remember to enter the
correct user name and password when trying to access the relevant screens.
For details, refer to the KYOCERA COMMAND CENTER Operation Guide.
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Using Convenient Fax Functions > Sub Address Box Function
Sub Address Box Function
Sub Address Box
A Sub Address Box is a box for storing received originals on the machine to which the FAX System is to be installed.
Using sub address reception function, you can store received originals in a personal Sub Address Box.
For the method for using a Sub Address Box, see the next section.
•
•
For the method for manipulating a received fax stored in a Sub Address Box, see the next section.
•
•
•
•
•
For the method for transmitting to a Sub Address Box, see the next section.
•
Sub Address Communication
Sub address communication is communication in which data is sent and received with sub addresses and passwords
attached in conformance with the ITU-T (International Telecommunication Union) recommendations. Sub addresses
enable communication modes with third-party machines that were previously only possible between our brand
machines. These include confidential delivery (sending originals to an original delivery box set up in the receiving
system) and polling communication (reception of documents from a source machine that is controlled from the receiving
machine). Using sub address communication on this machine also allows advanced communication functions such as
storing received originals in Sub Address Boxes.
NOTE
In order to conduct sub address communication, the other party’s system also needs to be equipped with sub address
communication functions of the same type.
Sub address-based communication can be used together with various kind of functional communication. When
registering a sub address and sub address password in the Address Book and One-touch keys, you can omit their entry
before transmission. For details, refer to the explanations in the procedure of each communication method and
registration method.
Sub Address
With the machine, sub address and sub address passwords are called sub address.
Sub Address
Use the numbers from 0 to 9, ‘ (space)’, and ‘#’ and ‘*’ characters to enter a sub address of up to 20 digits. When the
machine receives faxes, a sub address is used to specify the Sub Address Box.
Sub Address Password
Use the numbers from 0 to 9, alphabets, ‘ (space)’, and ‘#’ and ‘*’ characters to enter a sub address password of up to
20 digits. When the machine receives originals, a sub address password is not used.
For the procedure for setting a sub address, refer to Sub Address Transmission on page
6-23.
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Using Convenient Fax Functions > Sub Address Box Function
Registering a Sub Address Box
Up to 20 Sub Address Boxes can be registered.
NOTE
If user login administration is enabled, you can only edit destinations in the Address Book by logging in with
administrator privileges.
Sub Address Boxes can also be registered in the system menu.
Display the screen.
1
Document Box.
10:10
Box
1
Job Box
Removable Memory
Polling Box
1/1
2
Sub Address Box
Configure the function.
2
1 Enter a box name and sub address.
Document Box.
Sub Address Box
10:10
10:10
Menu
Add
Box
2
Edit
1/1
2/2
Delete
OK
Menu
Cancel
Next >
Close
Use [ ] or [ ] to scroll up and down.
1
Document Box.
10:10
Add - Sub Address
3
5
1111
Space
Backspace
4
6
Cancel
< Back
Next >
NOTE
You can use up to 20 digits including the numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’
characters to enter a sub address.
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Using Convenient Fax Functions > Sub Address Box Function
2 Set the owner
Document Box.
Owner
10:10
Document Box.
10:10
Add - Confirmation
Local User
Network User
No Owner
Box Name
Box No.
Box
2
Auto
1111
User A
1/1
1/2
Sub Address
Owner
1
3
Cancel
Next >
Cancel
< Back
Save
Select the owner of the box.
NOTE
[Owner] will appear when user administration is turned on.
3 Select shared settings
Document Box.
10:10
Document Box.
Permission
10:10
Add - Confirmation
Permission
Shared
*********
Off
Private
Shared
2
Box Password
Delete after Print
1
2/2
11
3
Cancel
< Back
Save
Cancel
OK
Use [ ] or [ ] to scroll up and down.
If the box will be used by an individual, select [Private]. If it will be shared with other users,
select [Shared].
NOTE
[Permission] settings will appear when user accounting is turned on and an [Owner] is set.
4 Set the box password
Document Box.
10:10
Add - Confirmation
2
4
Permission
Shared
*********
Off
Box Password
Delete after Print
2/2
1
3
Cancel
< Back
Save
Use [ ] or [ ] to scroll up and down.
5
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Using Convenient Fax Functions > Sub Address Box Function
Up to 16 digits can be entered for the box password. Numbers from 0 to 9, alphabetical letters,
spaces, "#", and "*" can be used. The password is required when printing the files from the
box.
NOTE
If user accounting is turned on but an [Owner] is not set, or if user accounting is turned on
and an [Owner] is set but [Permission] settings are not set, the box password will not
appear.
5 Select the delete after printing setting
Document Box.
10:10
Document Box.
10:10
Delete after Print
Add - Confirmation
Permission
Shared
*********
Off
Off
On
2
Box Password
Delete after Print
2/2
1/1
3
1
Cancel
< Back
Save
Cancel
OK
Use [ ] or [ ] to scroll up and down.
To have an original be deleted after it is printed from the box, select [On]. To retain the original,
select [Off].
Register
3
Document Box.
10:10
Add - Confirmation
Box Name
Box No.
Box
Auto
1111
User A
1/2
Sub Address
Owner
Cancel
< Back
Save
Changing/Deleting Sub Address Box
NOTE
Sub Address Boxes can also be changed/deleted in the system menu.
Display the screen.
1
Document Box.
Box
10:10
1
Job Box
Removable Memory
Polling Box
1/1
2
Sub Address Box
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Using Convenient Fax Functions > Sub Address Box Function
Changing/Deleting
2
Changing
1 Select the box
Document Box.
Sub Address Box
10:10
10:10
Menu
Add
Box
Edit
2
3
1/1
2/2
Delete
OK
Menu
Cancel
Next >
Close
Use [ ] or [ ] to
scroll up and down.
1
Document Box.
Edit
10:10
Box
1/1
OK
Menu
Cancel
Next >
Press the box that you want to change and change the settings.
2 Change the box name.
Document Box.
10:10
Box:Box
2
Box Name
Box No.
Box
1
01
1/2
Sub Address
Owner
1111
User A
3
Cancel
< Back
Save
3 Change the box number.
Document Box.
Box No.
10:10
Document Box.
10:10
Box:Box
Box Name
Box No.
Box
(00 - 20)
01
1
2
1/2
Sub Address
Owner
1111
User A
3
Cancel
OK
Cancel
< Back
Save
Change the box number with the [+], [-], or numeric keys.
NOTE
If you set “00” as the box number, the box is registered under the lowest available number.
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Using Convenient Fax Functions > Sub Address Box Function
4 Change the sub address.
Document Box.
Sub Address
10:10
Document Box.
10:10
Box:Box
Box Name
Box No.
Box
1111
01
2
11/2
Space
Backspace
Sub Address
Owner
1111
User A
3
Cancel
OK
Cancel
< Back
Save
Deleting
Document Box.
10:10
10:10
Sub Address Box
Menu
Add
Box
Edit
2
1/1
2/2
Delete
OK
Menu
Cancel
Next >
Close
Use [ ] or [ ] to scroll up and down.
1
Document Box.
Delete
10:10
Box
4
1/1
3
OK
Menu
Cancel
Delete
Press the box that you want to delete.
Printing Originals from a Sub Address Box
To print the originals that have been sent to a Sub Address Box, use the following operation.
Display the screen.
1
Document Box.
10:10
Box
1
Job Box
Removable Memory
Polling Box
1/1
2
Sub Address Box
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Using Convenient Fax Functions > Sub Address Box Function
Selecting the Originals.
2
Document Box.
Sub Address Box
10:10
Document Box.
Box:Box
10:10
Box
2
doc00006420100908144604
1
1/1
1/1
OK
3
Menu
Cancel
Next >
Menu
Cancel
< Back
Print
NOTE
When the password is set to a Sub Address Box, you need to enter the password in the
following situations:
If user login is disabled
If user login is enabled but the Sub Address Box has been selected by another user when
you login with user privileges
Print
3
Ready to print from Box.
Print
10:10
Delete
afterPrint
File Name
Entry
Job Finish
Notice
1
Off
doc
Off
Priority
Override
Off
Cancel
Set Delete after Print and enter a file name, and press the Start key. Printing starts.
Checking Details
You can use the procedure below to check the details of documents forwarded to a Sub Address Box.
Display the screen.
1
Document Box.
10:10
Box
1
Job Box
Removable Memory
1/1
2
Sub Address Box
Polling Box
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Using Convenient Fax Functions > Sub Address Box Function
Selecting the Originals.
2
Document Box.
Sub Address Box
10:10
Box
1
1/1
OK
Menu
Cancel
Next >
Document Box.
Box:Box
10:10
Document Box.
File: doc00006420100908144604
10:10
doc00006420100908144604
File Name
doc00006420100908144604
Number of Pages
Resolution
1 page
2
1/1
1/1
200x100dpi Normal
10/10/2010 10:10
Date and Time
Menu
Cancel
< Back
Print
End
Press […] for the document whose details you want to check. The details of the selected
document are displayed.
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Using Convenient Fax Functions > Sub Address Box Function
Deleting Originals after Printing from a Sub Address Box
To automatically delete the originals printed form the Sub Address Box, use the following operation.
Display the screen.
1
Document Box.
10:10
Box
1
Job Box
Removable Memory
Polling Box
1/1
2
Sub Address Box
Configure the function.
Document Box.
2
10:10
Document Box.
Box:Box
10:10
Sub Address Box
Box
2
doc00006420100908144604
1
1/1
1/1
OK
3
Menu
Cancel
Next >
Menu
Cancel
< Back
Print
Ready to print from Box.
Print
10:10
System Menu/Counter.
Delete after Print
10:10
Off
On
Delete
afterPrint
File Name
Entry
Job Finish
Notice
4
5
Off
oc
Off
1/1
Priority
Override
6
Off
Cancel
Cancel
OK
The original is deleted after printing.
Deleting Originals from a Sub Address Box
Use the procedure below to delete an original that you have forwarded to a Sub Address Box.
Display the screen.
1
Document Box.
10:10
Box
1
Job Box
Removable Memory
olling Box
1/1
2
Sub Address Box
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Using Convenient Fax Functions > Sub Address Box Function
Deleting
2
Document Box.
Sub Address Box
10:10
Document Box.
Box:Box
10:10
3
Box
2
doc00006420100908144604
1
1/1
1/1
OK
Menu
Cancel
Next >
Menu
Cancel
< Back
Print
4
Printing a Sub Address Box List
You can print the Sub Address Box list in which the list of Box No.’s and Box names of the registered Sub Address
Boxes are described. When there are originals in the Sub Address Boxes, the number of pages is displayed.
NOTE
The list can be printed when user login has been enabled and the machine is logged in with
administrator privileges.
Display the screen.
1
Use [ ] or [ ] to scroll up and down.
System Menu/Counter.
System Menu
10:10
1
2
Send
Document Box
FAX
3/5
Favorites/Application
System Menu/Counter.
Document Box
10:10
Sub Address Box
Job Box
3
1/1
Polling Box
< Back
Print
2
System Menu/Counter.
Document Box - Sub Address Box
10:10
Add/Edit
1
Print List
1/1
2
< Back
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Using Convenient Fax Functions > Sub Address Box Function
FAX Reception Box
Sub Address Transmission
To specify a Sub Address Box when sending a fax, follow the steps below.
NOTE
To use sub address transmission, check that a sub address and password have been set in the receiving system in
advance.
Encrypted transmission cannot be used in sub address transmission.
For the setting method when the machine receives originals, refer to Sub Address Box Function on page 6-13.
Press the FAX key.
1
Place the originals.
2
Specifying destination.
3
Ready to send.
FAX
10:10
Ready to send.
FAX
10:10
1Dest. :
Check
On Hook
Sub Address
Space
Detail Settings
On Hook
Chain
Direct
Recall
Add Dest.
1234567890
Pause
2
Backspace
OK
Address Book
Functions
Ext Address Book
One Touch Key
Favorites
Menu
Next Dest.
Cancel
Press [Add Dest.] and enter the fax number of the other party.
NOTE
When a sub address has been registered to the destination of the Address Book, you can
use the destination. When a sub address-registered destination in the Address Book is used
for a One touch key, you can also use the One-touch key.
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Using Convenient Fax Functions > Sub Address Box Function
Configure the function.
4
1 Display the screen.
Ready to send.
FAX
10:10
On Hook
Sub Address
Space
Detail Settings
1
1234567890
Pause
Backspace
Menu
Next Dest.
Cancel
OK
2 Enter the sub address.
Ready to send.
10:10
Ready to send.
Sub Address - Sub Address
10:10
FAX - Sub Address
Sub Address
1
Password
2
1111
**********
1/1
Space
Backspace
3
Cancel
OK
Cancel
OK
You can use up to 20 digits including the numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’ characters
to enter a sub address.
3 Enter the sub address password.
Ready to send.
10:10
Ready to send.
Sub Address - Password
10:10
FAX - Sub Address
Sub Address
Password
1
****
**********
2
1/1
Space
Backspace
3
Cancel
OK
Cancel
OK
You can use up to 20 digits including the numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’ characters
to enter a sub address password.
4 Finish entry of the sub address.
Ready to send.
10:10
FAX - Sub Address
Sub Address
Password
**********
1/1
Cancel
OK
Press [OK].
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Using Convenient Fax Functions > Sub Address Box Function
Send Start.
5
Ready to send.
FAX
10:10
On Hook
Sub Address
Detail Settings
2
1234567890
Pause
Space
Backspace
1
Menu
Next Dest.
Cancel
OK
Check the destination and press the Start key.
NOTE
When On is selected in Entry Check for New Dest., a confirmation screen is displayed for
the entered FAX number. Re-enter the same FAX number and press [OK]. For details, refer
to Entry Check for New Dest. in the Operation Guide for the machine.
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Using Convenient Fax Functions > Polling Communication
Polling Communication
Polling communication is a communication mode in which the transmission of originals on the sending machine is
controlled by the receiving machine. This allows the receiving machine to tailor the reception of originals to its own
circumstances. This machine supports both polling transmission and polling reception.
IMPORTANT
Because the receiving machine dials the sending machine in polling communication, call charges are
normally borne by the recipient.
Polling Transmission
Originals to be used in polling transmissions should be stored in a Polling box. When a polling request is received from
the destination, the stored originals are sent automatically.
Once originals intended for polling transmission have been sent to the destination, they are automatically deleted.
However, if you set Delete Transmitted File to [Off], the originals are stored in the Polling box until you delete them. You
can use polling transmission with the same originals as many times as you wish. (Refer to page 6-26.)
NOTE
You can store up to 10 originals for polling transmission.
You can also add to or overwrite originals up until a polling request arrives from the destination. Refer to Overwrite
Deleting Originals After Polling Transmission
Originals intended for polling transmission are automatically deleted after they have been sent to the destination. To
allow polling transmission of the same original to multiple destinations, set this option to [Off].
Display the screen.
1
Use [ ] or [ ] to scroll up and down.
System Menu/Counter.
System Menu
10:10
1
Send
2
Document Box
FAX
3/5
Favorites/Application
System Menu/Counter.
10:10
Document Box
Sub Address Box
Job Box
1/1
3
Polling Box
< Back
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Using Convenient Fax Functions > Polling Communication
Configure the function.
2
System Menu/Counter.
Document Box - Polling Box
10:10
System Menu/Counter.
10:10
Polling Box - Delete Transmitted File
Delete Transmitted File
On
Off
On
2
Overwrite Setting
Permit
1
1/1
1/1
< Back
Cancel
OK
Overwrite Setting
To allow overwriting, set this option to [Permit].
Use the procedure below to overwrite the existing document if the same name is added to the new file.
If this option is set to [Prohibit], the existing document will not be overwritten if the same file name is set.
Display the screen.
1
Use [ ] or [ ] to scroll up and down.
System Menu/Counter.
System Menu
10:10
1
Send
2
Document Box
FAX
3/5
Favorites/Application
System Menu/Counter.
10:10
Document Box
Sub Address Box
Job Box
1/1
Polling Box
3
< Back
Configure the function.
2
System Menu/Counter.
Document Box - Polling Box
10:10
System Menu/Counter.
10:10
Polling Box - Overwrite Setting
Delete Transmitted File
Permit
On
2
Overwrite Setting
1
Prohibit
Permit
1/1
1/1
< Back
Cancel
OK
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Using Convenient Fax Functions > Polling Communication
Using Polling Transmission
Press the Document Box key.
1
1
Place the originals.
2
Display the screen.
3
Document Box.
Box
10:10
Document Box.
Polling Box
10:10
test
Job Box
Removable Memory
Polling Box
1/1
1/1
1
OK
2
Sub Address Box
Menu
Cancel
Store File
Select the functions
4
Ready to store in Box.
Store File
10:10
Duplex
Scan
Resolution
Density
1-sided
200x200dpi Fine
Normal 0
File Name
Entry
doc
Functions
Cancel
Function
Description
Select the type and binding of originals.
Duplex
Scan Resolution
Density
Chooses the level of detail used for scanning originals.
Adjusts the density used for scanning originals.
File Name Entry
Allows you to rename the files created from scanned
originals. You can also use this function to add the job
number and/or date.
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Using Convenient Fax Functions > Polling Communication
Function
Description
Functions
Original Size
Select the size of originals to be scanned. Be sure to select
the original’s size when using custom size originals.
Orig. Orientation
To ensure that the originals are stored in the correct
orientation, this indicates which end of the original is the
top. To use the following functions, select the orientation of
the originals.
Duplex.
Original Image
Select image quality.
Continuous Scan
Allows you to divide originals that cannot be placed in the
document processor at one time into multiple scans and
then store the result as a single file. With this function,
originals continue to be scanned until you press [Finish
Scan].
Job Finish Notice
Sends a notice by an e-mail when a transmission is
complete.
Guide.
Start storing.
5
Press the Start key. The originals are scanned and stored in the Polling box.
Cancelling Polling Transmissions
To cancel a polling transmission, delete the polling transmission original saved in the polling
box. For information on how to delete the saved original, refer to Deleting Originals in a Polling
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Using Convenient Fax Functions > Polling Communication
Polling Reception
This function automatically triggers transmission of originals stored on the sending machine when the receiving machine
dials the sending machine’s number.
NOTE
Multiple contacts cannot be specified for polling reception. If you specified a destination for which encrypted
communication is registered, encrypted communication is disabled for polling reception.
To use polling reception, you must first ensure that the sending machine is set up for polling transmission.
Using sub addresses at the same time allows the communication modes described below.
Sub Address Bulletin Board Reception
If the recipient’s machine has a sub address bulletin board function, you can use sub addresses to communicate with
that machine even if it is a third-party machine. (On this machine, the sub address and sub address password.)
IMPORTANT
The recipient’s machine must also be equipped with a sub address bulletin board
function. Some fax machines cannot store originals and some do not support polling
transmission. Check both the sending and receiving machines beforehand to ensure
that they each have the required functionality.
Ask the recipient for the sub address and password that are registered in the
recipient’s machine.
NOTE
For more information on sub addresses, refer to Sub Address Communication on page 6-
13.
For information on how to receive files using sub address bulletin board communication,
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Using Convenient Fax Functions > Polling Communication
Using Polling Reception
NOTE
When the other party is using sub addresses, refer to Using Polling Reception with Sub
Addresses below.
Press the FAX key.
Turn on polling reception.
Ready to send.
1
2
Use [ ] or [ ] to scroll up and down.
Ready to send.
Functions
Job Finish Notice
10:10
10:10
FAX
Dest. :
Check
Off
Off
Off
Off
On Hook
Chain
Direct
Recall
FAX Delayed Transmission
FAX Direct Transmission
FAX Polling RX
Add Dest.
3/3
2
1
Address Book
Functions
Ext Address Book
One Touch Key
Favorites
Close
Add/Edit
Shortcut
Ready to send.
FAX Polling RX
10:10
3
Off
On
4
Cancel
OK
Specifying destination.
3
4
Press the Start key.
Press the Start key. The operations for reception begin.
NOTE
When On is selected in Entry Check for New Dest., a confirmation screen is displayed for
the entered FAX number. Re-enter the same FAX number and press [OK]. For details, refer
to Entry Check for New Dest. in the Operation Guide for the machine.
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Using Convenient Fax Functions > Polling Communication
Using Polling Reception with Sub Addresses
For polling reception, enter the sub address (on this machine, sub address and sub address password) set at the
sending machine. This communication is still possible when the other party is using a third-party machine provided it is
equipped with the same type of sub address communication function.
IMPORTANT
Check the sub address set by the sender beforehand.
Press the FAX key.
1
Turn on polling reception.
2
Select the destination, and entering the sub address.
3
For the procedure for selecting a destination, refer to Methods For Entering the Destination on
NOTE
You can select destinations using a combination of numeric keys input, One-touch keys
selection and selection from the Address Book containing registered sub addresses.
Press the Start key.
4
Press the Start key. The operations for reception begin.
NOTE
When On is selected in Entry Check for New Dest., a confirmation screen is displayed for
the entered FAX number. Re-enter the same FAX number and press [OK]. For details, refer
to Entry Check for New Dest. in the Operation Guide for the machine.
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Using Convenient Fax Functions > Polling Communication
Printing from a Polling Box
Use this procedure to print an original stored in a Polling box.
Display the screen.
1
Document Box.
Box
10:10
1
Job Box
Removable Memory
Polling Box
1/1
2
Sub Address Box
Select the original.
2
Document Box.
Polling Box
10:10
1
10:10
Menu
Store File
doc00006520100908150414
doc00006620100908151210
Print
3
1/1
1/2
Delete
Select All
Close
2
Menu
Cancel
Store File
Print
3
Ready to print from Box.
Print
File Name
Entry
Job Finish
Notice
Priority
Override
doc
Off
Off
Cancel
Enter a file name and set Job Finish Notice, and press the Start key. Printing starts.
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Using Convenient Fax Functions > Polling Communication
Checking Details
Use this procedure to check the details of an original stored in a Polling box.
Display the screen.
1
Document Box.
Box
10:10
1
Job Box
Removable Memory
Polling Box
1/1
2
Sub Address Box
Select the original.
2
Document Box.
10:10
Document Box.
Polling Box
10:10
File: doc00006420100908144604
File Name
doc00006420100908144604
1 page
doc00006520100908150414
doc00006620100908151210
Number of Pages
Resolution
1/1
1/1
200x100dpi Normal
10/10/2010 10:10
Date and Time
End
Menu
Cancel
Store File
Press […] for the document whose details you want to check. The details of the selected
document are displayed.
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Using Convenient Fax Functions > Polling Communication
Deleting Originals in a Polling Box
Use this procedure to delete an original stored in a Polling box.
NOTE
If Delete Transmitted File is set to [On], originals are automatically deleted following polling
Display the screen.
1
2
Document Box.
Box
10:10
1
Job Box
Removable Memory
Polling Box
1/1
2
Sub Address Box
To delete
Document Box.
Polling Box
120:10
doc00006520100908150414
doc000066201009081151210
1/1
3
Menu
Cancel
Store File
Select the document you want to delete and press [(Delete)] (the trash can icon).
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Using Convenient Fax Functions > Encryption
Encryption
This method allows you to communicate with originals encrypted by the sending system. Therefore, even when a third
party tries to view the originals in the middle of communication by some means, the third party is prevented from
knowing the actual contents of the originals. The originals received are reverted to the originals as they were before
transmission (decrypted) by the receiving system, and printed. This is an extremely effective communication method for
sending confidential documents that are not to be opened by a third party.
IMPORTANT
In order to use encryption communication, the fax of the other party needs to be an
our brand system with the same type of encryption functions.
In encryption communication, in order to encrypt and decrypt originals, the sending and
receiving systems must use the same 16-digit encryption key. When the encryption key differs
between the sending system and the receiving system, the encryption cannot be conducted.
Therefore, the sending system and the receiving system need to have the same encryption
key and 2-digit key No. registered in advance.
Sending system
Encrypt
Receiving system
Decrypt
Scan originals
Encryption
Output originals
Description of settings at sending and receiving systems
Settings
Sending
system
Receiving
system
Reference
page
Encryption Key No.
Encryption Key
(A) 2 digits
(C) 16 digits
(A) 2 digits
(B) 2 digits
(C) 16 digits
―
Key No. of Address Book (or when the number
is directly dialed)
*
Receiving system encryption box number
(D) 4 digits
―
―
Encryption Box No.*
―
―
(D) 4 digits
(B) 2 digits
Key No. in reception setting
*
When the machine receives originals, the Encryption Box is not used.
NOTE
Set the same characters for the numbers indicated by the same letter in parentheses. For
example, the same characters should be used as the encryption key (C) in both the sending
and receiving systems.
Registering an Encryption Key
An encryption key is required when registering the Address Book used for encryption
communication (the other party is directly entered using the numeric keys) in the
sending system and when setting encryption in the receiving system.
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Using Convenient Fax Functions > Encryption
For the creation of the encryption key, numbers from 0 to 9 and letters from A to F are
arranged to form 16 numbers and/or letters arbitrarily.
NOTE
Up to 20 encryption keys can be registered.
Display the screen.
1
Use [ ] or [ ] to scroll up and down.
System Menu/Counter.
System Menu
10:10
1
Send
Document Box
FAX
3/5
2
4
Favorites/Application
System Menu/Counter.
FAX
10:10
System Menu/Counter.
FAX - TX/RX Common
10:10
TX/RX Common
Encryption Key Registration
Transmission
FAX Remote Diagnostics
On
3
1/2
1/1
Reception
TX/RX Restriction
< Back
< Back
Configure the function.
2
3
System Menu/Counter.
TX/RX Common - Encryption Key Registration
10:10
1
2
Key01
Key02
Key03
1/5
3
Key04
Menu
End
Press […] for the unregistered encryption key, enter the 16-digit encryption key, and press
[OK].
To register other encryption keys, repeat step 2.
NOTE
Use numbers (0 to 9) and alphabetical letters (A to F) to register the encryption key.
Finish registration.
System Menu/Counter.
TX/RX Common - Encryption Key Registration
10:10
Key01
Key02
Key03
1/5
Key04
Menu
End
Press [End].
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Using Convenient Fax Functions > Encryption
Changing and Deleting Registration Contents of Encryption
Key
Display the screen.
1
Use [ ] or [ ] to scroll up and down.
System Menu/Counter.
System Menu
10:10
1
Send
Document Box
FAX
3/5
2
4
Favorites/Application
System Menu/Counter.
FAX - TX/RX Common
10:10
System Menu/Counter.
FAX
10:10
Encryption Key Registration
TX/RX Common
FAX Remote Diagnostics
Transmission
On
3
1/1
1/2
Reception
TX/RX Restriction
< Back
< Back
Change/Delete.
2
Changing
System Menu/Counter.
10:10
TX/RX Common - Encryption Key Registration
2
Key01
Key02
Key03
1
1/5
3
Key04
Menu
End
Press […] for the encryption key you want to change, enter the new encryption key, and press
OK.
Deleting
System Menu/Counter.
TX/RX Common - Encryption Key Registration
10:10
2
Key01
Key02
1
1/5
3
Key03
Key04
Menu
End
Select the encryption key you want to delete, and press [(Delete)] (the trash can icon).
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Using Convenient Fax Functions > Encryption
Finish changing/deleting.
3
System Menu/Counter.
TX/RX Common - Encryption Key Registration
10:10
Key01
Key02
Key03
1/5
Key04
Menu
End
Press [End].
Using the Encrypted Transmission
When sending originals by encrypted transmission, use the Address Book registered for encryption or set encrypted
transmission when dialing directly using the numeric keys.
NOTE
Encrypted transmission can be also used in broadcast transmission. With encryption
communication, you cannot conduct sub address transmission.
Register the encryption key ahead of time.
1
Register the encryption key that you decided upon with the recipient.
For the procedure for registering an encryption key, refer to Registering an Encryption Key on page
6-36.
Press the FAX key.
2
Place the originals.
3
Specifying destination.
4
Ready to send.
FAX
10:10
Ready to send.
FAX
10:10
1Dest. :
Check
On Hook
Sub Address
Space
Detail Settings
On Hook
Chain
Direct
Recall
Add Dest.
1234567890
Pause
2
Backspace
OK
Address Book
Functions
Ext Address Book
One Touch Key
Favorites
Menu
Next Dest.
Cancel
Press [Add Dest.] and enter the fax number of the other party.
NOTE
When encrypted transmission has been set to a destination in the Address Book or One
touch keys, you can use the destination.
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Using Convenient Fax Functions > Encryption
Turn on encrypted transmission.
5
1 Display the screen.
System Menu/Counter.
FAX - Detail Settings
10:10
Ready to send.
FAX
10:10
TX Start Speed
On Hook
Sub Address
Space
Detail Settings
1
33600bps
On
ECM
1234567890
Pause
1/1
Backspace
OK
Encrypted Transmission
2
Key No.:01 Box No.:0001
Cancel
Cancel
Cancel
OK
Menu
Next Dest.
Cancel
2 Select [On] for encryption.
Ready to send.
Detail Settings - Encrypted Transmission
10:10
Ready to send.
Encrypted Transmission - Encryption
10:10
Encryption
1
Off
On
Off
2
1/1
1/1
Cancel
OK
OK
3 Select the encryption key number.
Ready to send.
10:10
Ready to send.
Encrypted Transmission - Encryption Key No.
10:10
Detail Settings - Encrypted Tran1smission
Encryption
Key01
On
Encryption Key: 01
Off
2
Encryption Key No.
Encryption Box
1/1
1/1
Cancel
OK
OK
Select the encryption key number that you used to register the encryption key that you
decided upon with the recipient.
For the procedure for registering an encryption key, refer to Registering an Encryption Key on page
6-36.
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Using Convenient Fax Functions > Encryption
4 Select the encryption box.
Ready to send.
10:10
Ready to send.
10:10
Encrypted Transmission - Encryption Box
Detail Settings - Encrypted Transmission
Encryption
Off
On
On
Encryption Key: 01
Off
Encryption Key No.
Encryption Box
2
1/1
11/1
Cancel
OK
Cancel
OK
Ready to send.
10:10
Ready to send.
10:10
Detail Settings - Encrypted Transmission
Encrypted Transmission - Encryption Box No.
Encryption
On
Encryption Key: 01
On
(0000 - 9999)
Encryption Key No.
4
1/1
Encryption Box
Encryption Box No.
3
5
1111
Cancel
OK
Cancel
OK
If you need to select an encryption box, set the box.
To enter the encryption box number, enter the box number (0000 to 9999) with the numeric
keys and press [OK].
5 Finish the encrypted transmission settings.
System Menu/Counter.
FAX - Detail Settings
10:10
Ready to send.
Detail Settings - Encrypted Transmission
10:10
Encryption
TX Start Speed
On
33600bps
On
Encryption Key No.
ECM
Encryption Key: 01
1/1
1/1
Encrypted Transmission
Encryption Box
Key No.:01 Box No.:0001
On
Encryption Box No.
2
1111
Cancel
OK
Cancel
OK
1
Press [OK].
Send Start
6
Ready to send.
FAX:1234567890
10:10
Sub Address
Detail Settings
2
Pause
Space
Backspace
1
Menu
Cancel
OK
Press the Start key. The transmission will start.
NOTE
When On is selected in Dest. Check before Send, a destination confirmation screen is
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Using Convenient Fax Functions > Encryption
Setting the Encrypted Reception
To conduct encryption communication operating the receiving system, follow the steps below.
Register the encryption key ahead of time.
1
Register the encryption key that you decided upon with the sender.
For the procedure for registering an encryption key, refer to Registering an Encryption Key on page
6-36.
Display the screen.
2
3
Use [ ] or [ ] to scroll up and down.
System Menu/Counter.
System Menu
10:10
1
Send
Document Box
FAX
3/5
2
Favorites/Application
System Menu/Counter.
FAX
TX/RX Common
10:10
Transmission
1/2
Reception
3
TX/RX Restriction
< Back
Turn on encrypted reception.
System Menu/Counter.
FAX - Reception
10:10
System Menu/Counter.
10:10
Reception - Encrypted Reception
Reception Mode
Remote SW Dial
Encrypted Reception
Off
On
Auto(Normal)
1
55
2
3
3/3
1/1
Off
< Back
Cancel
OK
Use [ ] or [ ] to scroll up and down.
System Menu/Counter.
10:10
Encrypted Reception - Encryption Key No.
Key01
1/1
Cancel
< Back
OK
To turn on encrypted reception, select [On] and select the encryption key number.
Select the encryption key number that you used to register the encryption key that you
decided upon with the sender.
The machine receives the encrypted originals from the sender of the specified encryption key.
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Using Convenient Fax Functions > Network FAX
Network FAX
The Network FAX function enables any PC, which is networked to the machine, to perform sending and receiving of
faxes. Its primary features include the following.
•
•
•
•
•
•
•
PC-prepared document can be sent and received by fax without being printed out.
An Address Book (in the machine/PC) can be used to specify a desired destination.
Addition of a cover page.
Transmission and printing can be done simultaneously.
E-mail reporting of the transmission result.
Sub address transmission is available.
Operation is as simple as printing.
Flow of Network FAX Sending
Network FAX sending is performed in the following sequence.
Prepare a document using a PC networked to this machine.
▼
Forward the document data from the PC to this machine using the same
operation as for printing.
▼
The machine sends the document data to another fax machine.
▼
The other fax machine receives the data.
Flow of Network FAX Receiving
Network FAX receiving is performed in the following sequence.
Another fax machine sends a fax to this machine.
▼
The machine receives the fax.
▼
The machine sends the fax data to a networked PC using the memory
forwarding function.
▼
The PC networked to this machine receives the data.
NOTE
The memory forwarding function allows not only reception by the networked PC, but also
forwarding of the received fax by e-mail or forwarding to another fax machine.
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Using Convenient Fax Functions > Network FAX
Setup
The following preparation is needed before using Network FAX.
Flow of Setup
Connection to a PC
Connect the machine to a PC using the network cable. For details, refer to the machine’s Operation
Guide.
Machine Registration
Using the memory transmission function, select the recipient PC or file format.
NOTE
Use the memory transmission function to forward the received fax to the PC or forward it as
Installing Software on the PC
Install the dedicated software (included in the supplied DVD) on your PC required to use Network FAX.
Network FAX Driver Operation Guide
The Network FAX Driver Operation Guide (Online Manual) is contained in the included DVD in PDF
(Portable Document Format). The main contents include the following.
•
•
•
•
Installing Network FAX Driver
Performing Network FAX Sending
Specifying the Network FAX Transmission Settings
Specifying the Cover Letter Settings
Opening the Online Manual
Follow the steps below to refer to the online manual.
1 Insert the DVD supplied with the machine into the DVD drive. An explanation of the
licensing agreement is displayed. If you agree to the terms of the agreement, click Accept.
The main menu screen then appears.
2 Click Software Documentation and then Network FAX Driver. The online manual appears.
NOTE
Adobe Reader 8.0 or later needs to be installed to view the online manual.
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Using Convenient Fax Functions > Network FAX
Installing the Network Fax Driver
The procedure for installing the Network Fax Driver is explained below. (The screens in
Windows 7 are shown.)
NOTE
For the detailed installation procedure, refer to Network FAX Driver Operation Guide.
Display the install screen.
1
2
3
2
1
Select Custom Mode.
Select the machine.
2
3
1
NOTE
If the machine is not turned on, it will not be found. If the machine is not found, make sure
the machine and your computer are connected via the network, make sure the machine is
turned on, and click [Refresh].
To install by [Custom Select], refer to Network FAX Driver Operation Guide.
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Using Convenient Fax Functions > Network FAX
Select FAX Driver.
4
Remove the checkmark.
1
2
Remove the [KX DRIVER] checkmark, select the [FAX Driver] checkbox, and click [Next >].
Follow the instructions in the wizard to install the driver.
5
1
2
3
Basic Transmission
Create the document to be sent.
1
1 Use an application on your computer to create the document to be sent.
2 Select [Print] from the File menu. The Print dialog box for the application that you are using
will appear.
Select settings in the Print dialog box.
2
1 Select the product name of the machine to be used in the printer name list.
2 Set the print range and other settings.
NOTE
Make sure that the number of copies is set to 1. The following screen is an example. The
actual dialog box will vary depending on the application that you are using.
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Using Convenient Fax Functions > Network FAX
1
3
2
3 Click [Properties] to open the Properties window.
Select settings on the FAX Setting tab.
3
1 Specify fax settings such as the original size on the FAX Setting tab, and click [OK].
1
2
The screen shown is for a Color MPF.
For detailed information on the settings on the tab, refer to Configuring the Driver Default
2 You will return to the Print dialog box for the application. Click [OK]. The Transmit Settings
dialog box will appear.
Select settings in the Transmit Settings dialog box.
4
You can specify settings such as a transmission time or a sub-address in the Transmit
Settings dialog box.
For details on the settings, refer to Network FAX Driver Operation Guide.
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Using Convenient Fax Functions > Network FAX
Specify a cover page.
5
To include a cover page, select settings on the [Cover Page] tab.
For details on the settings, refer to Network FAX Driver Operation Guide.
Set the destination.
6
1 Use the keyboard to enter the destination fax number.
2 Click [Add to Destination List]. The destination information will appear in the address list. To
send to multiple destinations, repeat this operation.
3 To use the Address Book, click [Select from Address Book] and select the destination.
For the procedures for using and registering destinations in the Address Book, refer to
Network FAX Driver Operation Guide.
Send
7
Click [Send]. Transmission will begin.
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Using Convenient Fax Functions > Network FAX
Configuring the Driver Default Settings
Use the FAX Setting tab of the print settings screen to set the original size and other transmission
conditions.
Display the screen.
1
2
1 From the start button, click [Control Panel], [Hardware and Sound], and [Devices and
Printers].
2 Right-click the product name of the machine you are using and select [Printing
preferences] from the drop-down menu. The Printing Preferences screen will open.
Select settings.
The screen shown is for a Color MPF.
The following settings can be specified.
Item
Description
Original Size
Select the size of the document being transmitted from the drop-
down list.
Available settings: Letter, Legal, Statement, A4, A5, Folio and
B5(JIS)
Orientation
Resolution
Specify whether the orientation of the document is portrait or
landscape.
Available settings: Portrait, Landscape
Select the resolution of the document to be transmitted from the
drop-down list.
Available settings: Normal, Fine, Ultra fine
FAX TX Setting
Click [FAX TX Setting] to change the default settings for fax
transmission. The Default Settings dialog box will appear.
For detailed information on the settings, refer to Network FAX Driver
Operation Guide.
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7 Using a Connected
Telephone
This chapter explains the following topics:
FAX/TEL Auto Switch Reception ....................................................................................................................... 7-2
FAX/Answering Machine Auto Switch Reception ............................................................................................... 7-4
DRD Reception (Available for inch versions only) ............................................................................................. 7-6
Manual Send ...................................................................................................................................................... 7-8
Remote Switch Function .................................................................................................................................. 7-10
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Using a Connected Telephone > FAX/TEL Auto Switch Reception
FAX/TEL Auto Switch Reception
This reception method is convenient when using both telephone and fax on a single telephone line. When fax originals
have been sent, the machine automatically receives them, and when the other party is calling from a telephone, the
machine makes a ringing tone urging the user to respond.
IMPORTANT
In order to use FAX/TEL Auto Switch Reception, it is necessary to connect a
telephone set (commercially available product) to the machine.
After the telephone has made a ringing tone for the preset number of times, the other
party is required to pay phone line charges even if the receiving system does not
respond.
Flow of reception
FAX
FAX
Telephone
When the other party has sent
originals with automatic send
When the other party has sent
originals with manual send
When the other party is calling
from a telephone
Receives incoming call without making ringing tone.
(The other party is required to pay the phone line charge from this point.)
Makes ringing tone twice.
(Only the other party can hear the ringing tone.)
Receive originals from the other
Makes ringing tone. (Both the other party and the receiving
machine can hear the ringing tone.)
party automatically (FAX
Automatic Reception)
When you lift the handset of the connected telephone set, you can
talk to the other party.
After the end of the
conversation, you can receive
the fax.
NOTE
At the end of the conversation, you can also manually receive the originals. (Refer to Manual
Preparation:
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Using a Connected Telephone > FAX/TEL Auto Switch Reception
The telephone rings.
1
The connected telephone set makes a ringing tone. Note that if [0] (zero) is set as the number
of rings (for FAX/TEL Auto Switch), the connected telephone does not ring.
NOTE
Answer the call.
2
When the call is from a telephone
1 The machine makes a ringing tone urging the user to respond. Lift the handset of the
telephone within 30 seconds.
NOTE
If you do not lift the handset within 30 seconds, the machine switches to fax reception.
2 Talk to the other party.
NOTE
At the end of the conversation, you can manually receive the originals. (Refer to Manual
When the call is from a fax
The machine starts receiving fax originals.
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Using a Connected Telephone > FAX/Answering Machine Auto Switch Reception
FAX/Answering Machine Auto Switch Reception
This method is convenient when using both the answering machine and fax. When fax originals have been sent, the
machine receives them automatically, and when the call is from a telephone, the machine follows the functions of the
connected answering machine. Therefore, when the user is absent, the other party can leave a message on the
answering machine.
IMPORTANT
When using FAX/Answering Machine Auto Switch Reception function, if a silence
continues for at least 30 seconds before one minute passes after the machine has
received a call from the other party, the machine’s silence detection function comes
into operation and the machine switches to fax reception.
NOTE
In order to use FAX/Answering Machine Auto Switch Reception, it is necessary to connect
an answering machine-equipped telephone set (commercially available product) to the
machine.
For details, such as responding to messages, refer to the Operation Guide of each
answering machine.
Set the number of rings to be made by the machine more than the number of rings to be
Flow of reception
FAX
FAX
Telephone
When the other party has sent
originals with automatic send
When the other party has sent
originals with manual send
When the other party is calling
from a telephone
Receive fax originals from the
other party automatically (FAX
Automatic Reception).
The answering machine plays the message informing the other
party that the user is absent.
The answering machine records a message from the other party.
When the other party starts
sending originals, the machine
receives the originals being
sent.
Preparation:
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Using a Connected Telephone > FAX/Answering Machine Auto Switch Reception
The telephone rings.
1
The connected telephone set makes ringing tone the set number of times.
NOTE
If you lift the handset while the telephone set is still making the ringing tone, the machine
The answering machine responds.
2
When the call is from a telephone, but the user is absent
The answering machine plays a response message, and starts recording the other party’s
message.
NOTE
When silence continues for at least 30 seconds during recording, the machine switches to
fax reception.
When the call is from a fax
The machine starts receiving fax originals.
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Using a Connected Telephone > DRD Reception (Available for inch versions only)
DRD Reception (Available for inch versions only)
This reception mode utilizes the Distinctive Ring Pattern service available through some telephone companies. With this
service, you can use two or more fax numbers on a single telephone line. Thus, you can use this fax and a telephone on
the same line, and you can still designate a different fax number for each of them. As each number is given a different
ring pattern, the machine is able to differentiate between incoming calls. If one of these numbers is designated for the
machine, and a desired ring pattern is designated for that number in advance, fax reception will be initiated automatically
whenever the machine detects the ring pattern distinctive to the fax.
NOTE
Using DRD Reception to receive a telephone call is only possible if a separately purchased
telephone is connected to the machine. DRD reception is only possible if you subscribe to
the Distinctive Ring Pattern service provided by your telephone company. Contact your
telephone company for further information on the Distinctive Ring Pattern service available.
Flow of reception
FAX
Telephone
If the other party has dialed
your fax number...
If the other party has dialed
your telephone number...
Telephone company
The fax machine will ring using
the predetermined ring pattern
for a fax and fax reception will
start automatically.
(The fax will handle the call
using the Automatic FAX
Reception mode.)
The fax machine will ring using
the predetermined ring pattern
for a telephone call.
Conversation is possible with
the other party if you answer
the telephone that is connected
to this fax machine.
Preparation:
The telephone rings.
1
When a call comes in, the telephone will ring.
NOTE
If you lift the handset while the telephone is still ringing, the machine will deal with the call in
the same manner as standard Manual FAX Reception. For details, refer to Manual Reception
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Using a Connected Telephone > DRD Reception (Available for inch versions only)
Answer the call.
2
The machine will then ring using the predetermined ring pattern.
When the call is from a telephone
Lift the handset and speak with the other party. When the conversation is over, fax reception
can be initiated manually.
When the call is from a fax
Once the ringing tone stops, fax reception will start automatically.
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Using a Connected Telephone > Manual Send
Manual Send
When you want to talk to the person at the receiving system or the receiving system needs to switch to fax, use this
method to send originals.
Place the originals.
1
Dial the destination.
2
Lift the handset, and dial the number of the receiving system.
Check if the telephone line has connected to the fax of the receiving
system.
3
If the destination is a fax machine, you will hear a long high beep sound. If a person answers,
you can talk to that person.
Press [On Hook].
4
Ready to send.
FAX
10:10
Dest. :
1
Check
On Hook
Chain
Direct
Recall
2
Add Dest.
Address Book
Functions
Ext Address Book
One Touch Key
Favorites
Press the Start key.
5
6
Transmission begins.
Replace the handset.
When sending starts, return the handset to its original position.
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Using a Connected Telephone > Manual Reception
Manual Reception
Use this method when you want to receive originals after talking to the person at the sending system.
NOTE
FAX Automatic Reception has been preset for the receiving mode of this machine. To use
Manual Reception, you need to change the receiving mode to Manual Reception. To change
The telephone rings.
1
When there is an incoming call, the telephone connected to the machine makes a ringing tone.
Lift the handset.
2
Lift the handset of the telephone.
Check if the telephone line has connected to the fax of the sending
system.
3
If the destination is a fax machine, you will hear soft beep sounds. If a person answers, you
can talk to that person.
Press [On Hook].
4
Ready to send.
FAX
10:10
Dest. :
1
Check
On Hook
Chain
Direct
Recall
2
Add Dest.
Address Book
Functions
Ext Address Book
One Touch Key
Favorites
Press [Manual RX].
5
6
Ready to send.
On Hook
10:10
0123456
Manual RX
Line Off
Reception will start.
NOTE
When using a telephone set that can send tone signals, use the telephone to start the
reception of originals with the remote switch function. (Refer to Remote Switch Function on
Replace the handset.
When reception starts, return the handset to its original position.
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Using a Connected Telephone > Remote Switch Function
Remote Switch Function
You can start fax reception by operation from the connected telephone set. This function is convenient for using this
machine and a telephone set (commercially available product) in combination installed at places distant from each other.
NOTE
In order to use remote switch, it is necessary to connect the tone signal-sending telephone
set (commercially available product) to the machine. However, even if it is a tone signal-
sending telephone set, this function may not be used satisfactorily depending on the type of
telephone set. For details, contact our agent or the store where you purchased this
machine.
The remote switch dial is set to 55 at the factory.
Using the Remote Switch Dial
To start fax reception by operation from the connected telephone set, use the following
operation.
The connected telephone set makes a ringing tone.
1
Lift the handset of the telephone.
NOTE
Press the remote switch dial number (2 digits).
2
When you hear the fax tone from the handset, enter the two-digit remote switch dial number
using the dial button on the telephone set. The telephone line switches to the machine, and
reception starts.
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8 Checking
Transmission Results
and Registration
Status
This chapter explains the following topics:
Various Tools for Checking Transmission Results and Registration Status ....................................................... 8-2
Checking FAX Job History ................................................................................................................................. 8-3
Displaying Job Log Screen ...................................................................................................................... 8-3
Printing Administrative Reports .......................................................................................................................... 8-4
Send Result Reports ................................................................................................................................ 8-4
Report for Job Canceled before Sending ................................................................................................ 8-5
FAX RX Result Reports ........................................................................................................................... 8-6
Activity Report .................................................................................................................................................... 8-7
Printing Activity Reports ........................................................................................................................... 8-7
Automatic Printout ................................................................................................................................... 8-8
Status Page ........................................................................................................................................................ 8-9
Reporting FAX Receipt Result by E-mail ......................................................................................................... 8-10
Confirmation Screen of Destinations ............................................................................................................... 8-12
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Checking Transmission Results and Registration Status > Various Tools for Checking Transmission Results and
Various Tools for Checking Transmission Results
and Registration Status
Check the fax transmission results and registration status using the following tools.
Tool
Display
Location
Contents to
Check
Timing of Check
Reference
Page
FAX job history check
Touch panel
History of latest 100 send and Any time
receipt results stored
Send result report /
Receipt result report
Report printing
Latest send or receipt result
Automatic printout after every
sending or receiving operation
(No Print Output or Error Only
is also optionally available.)
Activity report
Status page
Report printing
Report printing
PC
Latest 50 send or receipt
results
Any time, and automatic
printout after every 50
sending/receiving
Registration status of Local
FAX Number, Local FAX
Name, fax line setting, etc.
Any time
Reporting of FAX receipt
result by Email
Fax receipt
mail.
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Checking Transmission Results and Registration Status > Checking FAX Job History
Checking FAX Job History
Display the history of the latest 100 each of send and receipt results on the display for checking.
NOTE
Even when job accounting is enabled, 100 each of send and receipt results are displayed
regardless of the account ID.
For details of the job history check, refer to the machine’s Operation Guide.
Displaying Job Log Screen
Display the screen.
1
Status/Job Cancel.
Status
10:10
1
Print Job Log
Send Job Log
2
2/4
Store Job Log
Scanner
Waiting
Pause All
Print Jobs
Use [ ] or [ ] to scroll up and down.
Press [Send Job Log] to check send result, [Print Job Log] to check receipt result, and [Store
Job Log] to check the results of file storage in Sub Address Boxes and Polling box.
Check
2
Status/Job Cancel.
Send Job Log
10:10
Status/Job Cancel.
Job No:015
10:10
Result/Destination
Job Type
0015
0014
0013
0012
11
Completed
Canceled
Canceled
Canceled
Sending Job - FAX
doc00003120101112140233
User A
0123456
Broadcast : 2
Broadcast : 2
1/3
1/3
Job Name
User Name
Close
End
Use [ ] or [ ] to scroll up and down.
Press […] for the job in the list that you want to check. A screen showing details will appear.
Press [Close] to exit.
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Checking Transmission Results and Registration Status > Printing Administrative Reports
Printing Administrative Reports
You can print various administrative reports to check the results of fax transmission or the status of the functional setup.
Send Result Reports
Each time you send a fax, you can print a report to confirm whether the fax was sent successfully. You can also print the
transmitted image in the send result report.
Display the screen.
1
1
System Menu/Counter.
Report
10:10
System Menu/Counter.
System Menu
10:10
Report Print
Quick Setup Wizard
Language
Admin Report Settings
Result Report Setting
Sending Log History
3
2
1/1
1/5
Report
Counter
< Back
System Menu/Counter.
Report - Send Result Report
10:10
System Menu/Counter.
Report - Result Report Setting
10:10
E-mail/Folder
5
Send Result Report
Error Only
Error Only
Off
FAX
RX Result Report
4
1/1
1/1
Canceled before Sending
Job Finish Notice Setting
Attach Image
< Back
< Back
Configure the function.
2
System Menu/Counter.
Send Result Report - FAX
10:10
System Menu/Counter.
FAX - Attach Image
10:10
Off
Off
2
On
Partial Image
Full Image
1/1
1/1
Error Only
1
Cancel
Next >
Cancel
< Back
OK
Press [Off] (not to print), [On] (to print), or [Error Only].
If you selected [On] or [Error Only], specify whether the transmitted image is to be attached by
selecting [Off] (do not print transmitted image), [Partial Image] (print part of the transmitted
image at full size), or [Full Image] (print the entire transmitted image at reduced size).
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Checking Transmission Results and Registration Status > Printing Administrative Reports
With transmitted image
Without transmitted
Send Result Report
Completed
Send Result Report
Completed
Report for Job Canceled before Sending
Print a send result report when the job is canceled before being sent.
Display the screen.
1
1
Use [ ] or [ ] to
scroll up and down.
System Menu/Counter.
Report
Report Print
10:10
System Menu/Counter.
System Menu
10:10
Quick Setup Wizard
Language
Admin Report Settings
Result Report Setting
Sending Log History
3
2
1/1
1/5
Report
Counter
< Back
System Menu/Counter.
10:10
System Menu/Counter.
10:10
Report - Result Report Setting
Report - Send Result Report
Send Result Report
E-mail/Folder
Error Only
Error Only
Off
RX Result Report 4
FAX
5
1/1
1/1
Job Finish Notice Setting
Canceled before Sending
Attach Image
< Back
< Back
Configure the function.
2
System Menu/Counter.
Send Result Report - Canceled before Sending
10:10
Off
On
1/1
Cancel
OK
Press [Off], [On].
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Checking Transmission Results and Registration Status > Printing Administrative Reports
FAX RX Result Reports
Each time you receive a fax, you can print a report to confirm whether the fax was received successfully.
NOTE
Fax receipt can also be notified by e-mail instead of checking the receipt result report.
Display the screen.
1
1
Use [ ] or [ ] to
scroll up and down.
System Menu/Counter.
Report
10:10
System Menu/Counter.
System Menu
10:10
Report Print
Quick Setup Wizard
Language
Admin Report Settings
Result Report Setting
Sending Log History
3
2
1/1
1/5
Report
Counter
< Back
System Menu/Counter.
10:10
System Menu/Counter.
10:10
Report - RX Result Report
Report - Result Report Setting
FAX
Send Result Report
4
Off
Report Print
RX Result Report Type
RX Result Report
5
1/1
1/1
Job Finish Notice Setting
Attach Image
< Back
< Back
Configure the function.
2
System Menu/Counter.
RX Result Report - FAX
10:10
Off
On
1/1
Error/SubAddress
Cancel
OK
Press [Off] (not to print), [On] (to print), or [Error/SubAddress].
FAX RX Result Report
Completed
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Checking Transmission Results and Registration Status > Activity Report
Activity Report
Activity reports are reports of both the sent faxes and the received faxes. Each report lists the history of the latest 50
sent or received fax data. When automatic printout is selected, a report is printed out automatically after every 50 faxes
sent or received.
Printing Activity Reports
The latest 50 sent or received fax data are printed as a report.
Display the screen.
1
1
Use [ ] or [ ] to
scroll up and down.
Status/Job Cancel.
Status
10:10
Status/Job Cancel.
FAX
10:10
Printer
FAX
2
Running
Waiting
Receiving...
3/4
1/1
Toner Status
Paper Status
OK
No Paper
Pause All
Print Jobs
Menu
Line Off
End
3
Print
2
10:10
Menu
Outgoing FAX Log
Incoming FAX Log
Outgoing FAX Report
Close
1/2
10:10
Menu
Incoming FAX Report
2/2
Close
Use [ ] or [ ] to scroll up and down.
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Checking Transmission Results and Registration Status > Activity Report
Press [Outgoing FAX Report] to print the sent fax report, and press [Incoming FAX Report] to
print the received fax report.
FAX TX Report
FAX RX Report
Automatic Printout
An activity report is printed out automatically after every 50 faxes sent or received.
Display the screen.
1
System Menu/Counter.
System Menu
10:10
Quick Setup Wizard
Language
Report
1/5
2
4
1
Counter
System Menu/Counter.
Report - Admin Report Settings
10:10
System Menu/Counter.
Report
10:10
Outgoing FAX Report
Report Print
3
On
On
Incoming FAX Report
Admin Report Settings
Result Report Setting
Sending Log History
1/1
1/1
< Back
< Back
Press [Outgoing FAX Report] or [Incoming FAX Report].
Configure the function.
2
System Menu/Counter.
10:10
System Menu/Counter.
Admin Report Settings - Outgoing FAX Report
10:10
Admin Report Settings - Incoming FAX Report
Off
Off
On
On
1/1
1/1
Cancel
OK
Cancel
OK
Press [Off] (not to print) or [On] (to print).
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Checking Transmission Results and Registration Status > Status Page
Status Page
A status page provides information on a number of user setups. FAX-related information includes the Local FAX
Number, Local FAX Name, fax line setting, etc. You can print it out as necessary.
Display the screen.
1
System Menu/Counter.
System Menu
10:10
Quick Setup Wizard
Language
1/5
Report
1
2
Counter
System Menu/Counter.
Report
Report Print
10:10
3
Admin Report Settings
Result Report Setting
Sending Log History
1/1
< Back
Print
2
System Menu/Counter.
Report - Report Print
10:10
Status Page
Font List
1/3
Network Status
Service Status
< Back
A status page is printed.
Status Page
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Checking Transmission Results and Registration Status > Reporting FAX Receipt Result by E-mail
Reporting FAX Receipt Result by E-mail
Fax receipt can also be notified by e-mail instead of checking the receipt result report.
NOTE
This setting is displayed when the FAX RX Result Report setting is [On] or [Error and
Fax receipt results are reported by e-mail according to the settings of FAX RX Result
Report. If the FAX RX Result Report setting is [On], E-mail notification is provided for every
fax. If the setting is [Error and Forward Only], E-mail notification is only provided when an
error occurs or the received original is forwarded to other faxes and computers.
Display the screen.
1
1
System Menu/Counter.
Report
10:10
System Menu/Counter.
System Menu
10:10
Report Print
Quick Setup Wizard
Language
Admin Report Settings
Result Report Setting
Sending Log History
2
1/1
1/5
Report
3
5
Counter
< Back
System Menu/Counter.
Report - Result Report Setting
10:10
System Menu/Counter.
Report - RX Result Report
10:10
Send Result Report
FAX
4
Off
Report Print
RX Result Report
RX Result Report Type
1/1
1/1
Job Finish Notice Setting
Attach Image
< Back
< Back
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Checking Transmission Results and Registration Status > Reporting FAX Receipt Result by E-mail
Select the destination.
2
Select from the address book
System Menu/Counter.
10:10
System Menu/Counter.
10:10
RX Result Report - RX Result Report Type
RX Result Report Type - E-mail
2
Print Report
E-mail
1/1
1/1
1
Cancel
OK
Menu
Cancel
< Back
OK
System Menu/Counter.
Add
10:10
System Menu/Counter.
Add - Address Book
10:10
Address Book
AAA
BBB
CCC
Ext. Address Book
4
3
1/1
1/1
Address Entry
DDD
Cancel
Next >
Menu
Cancel
< Back
OK
Enter the E-mail address
System Menu/Counter.
10:10
System Menu/Counter.
10:10
RX Result Report - RX Result Report Type
RX Result Report Type - E-mail
2
Print Report
E-mail
1/1
1/1
1
Cancel
OK
Menu
Cancel
< Back
OK
System Menu/Counter.
Add
10:10
4
Address Book
3
Ext. Address Book
1/1
Address Entry
5
Cancel
Next >
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Checking Transmission Results and Registration Status > Confirmation Screen of Destinations
Confirmation Screen of Destinations
When selecting [On] for Dest. Check before Send, the confirmation screen of destinations appears after pressing the
Start key. For details, refer to Dest. Check before Send in the machine’s Operation Guide. Follow the steps below to
confirm the destinations.
Check all destinations.
1
Check the destinations and press [Check].
Destinations Check
10:10
123
123
3333
44444
99999
3333
44444
99999
1/2
Menu
Cancel
Check
Press [] or [] to confirm every destination. Press [...] to display the detailed information on
the selected destination.
NOTE
Be sure to confirm every destination by displaying them on the touch panel. You cannot
press [Check] unless you have confirmed every destination.
Change a destination.
2
Delete a destination
Check the destinations and press [Check].
10:10
Destinations Check
2
123
123
3333
3333
44444
99999
1
1/2
3
44444
99999
Menu
Cancel
Check
To delete the destination, select the destination you want to delete and press [Delete]. Press
[Yes] in the confirmation screen. The destination is deleted.
Add a destination
Check the destinations and press [Check].
10:10
Destinations Check
123
123
3333
44444
99999
3333
44444
99999
1/2
Menu
Cancel
Check
To add the destination, press [Cancel] and then return to the destination screen.
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Checking Transmission Results and Registration Status > Confirmation Screen of Destinations
Press [Check].
3
Check the destinations and press [Check].
Destinations Check
10:10
123
123
3333
44444
99999
3333
44444
99999
1/2
Menu
Cancel
Check
When you have finished checking all destinations, press [Check].
Press the Start key.
4
Start sending
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9 Fax Settings
This chapter explains the following topics:
Default fax settings ............................................................................................................................................ 9-2
System Menu Settings ............................................................................................................................. 9-3
Cassette/MP Tray Settings ...................................................................................................................... 9-5
Common Settings .................................................................................................................................... 9-6
Transmission Restriction .................................................................................................................................. 9-10
Changing and Deleting Permit FAX No. ................................................................................................ 9-12
Registering Reject FAX No. ................................................................................................................... 9-14
Changing and Deleting Reject FAX No. ................................................................................................. 9-15
Registering Permit ID No. ...................................................................................................................... 9-16
Changing and Deleting Permit ID No. .................................................................................................... 9-17
Setting Send Restriction ........................................................................................................................ 9-19
Setting Reception Restriction ................................................................................................................ 9-20
Unknown Number Reception ................................................................................................................. 9-21
Unusable Time ................................................................................................................................................. 9-22
Logging in when User Accounting has been Enabled ........................................................................... 9-25
Logging in when Job Accounting has been Enabled ............................................................................. 9-27
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Fax Settings > Default fax settings
Default fax settings
This section explains the fax settings in the system menu.
Operation method
The system menu is operated as follows:
Display the screen.
1
NOTE
If user login administration is enabled, you can only change the settings by logging in with
administrator privileges. Refer to Adding a User in the machine's Operation Guide for the
default login user name and password.
Enter login user name and password.
10:10
Login User Name
Keyboard
Login Password
Keyboard
Login
Menu
Configure the function.
2
System Menu/Counter.
System Menu
10:10
System
Date/Timer
5/5
Displays available
functions.
Scrolls up and down
when the list of values
cannot be displayed in
its entirety on a single
screen.
Adjustment/Maintenance
System Menu/Counter.
Date/Timer
10:10
Date/Time
10/10/2010 10:10
DD/MM/YYYY
Date Format
1/3
Displays available
functions.
Time Zone
+09:00 Osaka, Sapporo, Tokyo
Auto Panel Reset
On
< Back
Return to the previous
screen.
System Menu/Counter.
Date/Timer - Time Zone
10:10
1/24
-12:00 International Date Line West
-11:00 Samoa
Selecting a value it to be
accepted.
-11:00 Universal Coordinated Time-11
-10:00 Hawaii
Cancel
OK
Returns to the original screen Accepts the settings and exits.
without making any changes.
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Fax Settings > Default fax settings
Refer to System Menu Settings on the following page and configure as needed.
System Menu Settings
Settings for the fax function in the system menu are shown below.
NOTE
For settings other than fax settings, refer to the Operation Guide for the machine.
Item
Description
Reference
Page
Report
Print reports to check the machine settings and status. Default settings
for printing the result reports can also be configured.
Cassette/MP Tray Settings
tray.
Common Settings
Document Box
Configures overall machine operation.
Configures settings related to the Sub Address Box and Polling Box. For
details on Sub Address Box, refer to Sub Address Box Function on page
—
FAX
Configures settings for fax functions.
Address Book/One Touch
Configures Address Book and One Touch Key settings. For details on
Address Book, refer to Registering Destinations in the Address Book on
—
Date/Timer
Set the date and time for the location where you use the machine. For
—
This feature sets a time period during which the machine will not print
Adjustment/Maintenance
Adjust printing quality and conduct machine maintenance.
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Fax Settings > Default fax settings
Report
Print reports to check the machine settings and status. Default settings for printing the result reports can also be
configured.
Report Print
Item
Description
Status Page
A status page provides information on a number of user setups. FAX-related information
includes the Local FAX Number, Local FAX Name, fax line setting, etc. You can print it out as
necessary.
Sub Address Box List
FAX List (Index)
FAX List (No.)
You can print the Sub Address Box list in which the list of Box No.’s and Box names of the
registered Sub Address Boxes are described.
You can print the list of destinations registered in the Address Book.
You can sort the list in the order of names or address numbers of the destinations.
You can print the list of destinations registered in the Address Book.
You can sort the list in the order of names or address numbers of the destinations.
Outgoing FAX Report
Incoming FAX Report
The latest 50 sent fax data are printed as a report.
The latest 50 received fax data are printed as a report.
Admin Report Settings
Item
Description
Outgoing FAX Report
An activity report is printed out automatically after every 50 faxes sent.
Incoming FAX Report
An activity report is printed out automatically after every 50 faxes received.
Result Report Setting
Item
Description
Send Result Report
Each time you send a fax, you can print a report to confirm whether the fax was sent
successfully.
RX Result Report
When a fax is received, you can be notified by receipt result report or e-mail.
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Fax Settings > Default fax settings
Cassette/MP Tray Settings
Select paper size and media type for Cassette 1 to 4 and multi purpose tray.
Cassette1 (to 4)
Item
Description
Paper Size
Set the paper size to load in Cassette 1 and optional paper feeders (Cassette 2 to 4).
Value
Metric: Select from A4, A5, A6*, B5 or Folio.
inch: Select from Letter, Legal, Statement, Executive or Oficio II.
IMPORTANT: Specify the paper size as follows for the cassette that you want to use for fax
reception.
Inch models: Select from [Inch].
Metric models: Select from [Metric].
NOTE: [Paper Size] is only displayed when the size dial on the cassette is set to Other.
Media Type
Set the media type to load in Cassette 1 and optional paper feeders (Cassette 2 to 4).
Value: Plain (105 g/m² or less), Rough, Labels**, Recycled, Preprinted***, Bond, Cardstock**,
Color, Prepunched***, Letterhead***, Envelope**, Thick (106 g/m² and more)****, Coated**,
High Quality or Custom 1-8.
*
Can only be used in the cassette1
** Can only be used in the paper feeder (multi-purpose).
*** Cannot be used to print received faxes.
**** Can only be used on a Color MFP.
NOTE
Cassette 4 cannot be used on a Color MFP.
Multi Purpose Tray
Item
Description
Set the paper size for multi-purpose tray.
Value
Paper Size
Metric: Select from A4, A5, A6, B5, B6 or Folio.
inch: Select from Letter, Legal, Statement, Executive or Oficio II.
IMPORTANT: Specify the paper size as follows for the cassette that you want to use for fax
reception.
Inch models: Select from [Inch].
Metric models: Select from [Metric].
Media Type
Set the media type for multi-purpose tray.
Value: Plain (105 g/m² or less), Transparency*, Rough, Vellum (64 g/m² or less), Labels,
(106 g/m² and more), Coated**, High Quality, Custom 1-8
*
Cannot be used to print received faxes.
** Can only be used on a Color MFP.
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Fax Settings > Default fax settings
Common Settings
Configures overall machine operation.
Sound
Item
Description
Buzzer
Job Finish
Set options for buzzer sound during the machine operations.
Emit a sound when a print job is normally completed.
Value: Off, On, FAX Reception Only
FAX Speaker Volume
FAX Monitor Volume
Adjust the volume of the speaker.
Speaker Volume: Volume of the built-in speaker when the line is connected by pressing the On
Hook key.
Value: [1] (Minimum), [2], [3] (Medium), [4], [5] (Maximum), [0] (Mute).
Adjust the volume of the monitor.
Monitor Volume: Volume of the built-in speaker when the line is connected without pressing the
On Hook key such as in memory transmission.
Value: [1] (Minimum), [2], [3] (Medium), [4], [5] (Maximum), [0] (Mute).
Function Defaults
Item
Description
FAX TX Resolution
Select the default scanning resolution.
Value: 400 × 400dpi Ultra Fine, 200 × 400dpi Super Fine, 200 × 200dpi Fine, 200 × 100dpi
Normal
FAX
Settings related to the fax function can be configured.
TX/RX Common
Item
Description
Encryption Key Registration
FAX Remote Diagnosis
This is used to register an encryption key for encrypted communication.
If a problem arises with this machine and you contact our service representative, this feature
enables our Service Center computer to access the machine over the phone and check the
machine’s status or look for problems.
NOTE: To use Remote Diagnostics, you must first sign an agreement with our service
representative and register a Predetermined ID on the machine. For more information,
contact your Service Representative or Authorized Service Center.
Value: On, Off
Remote Diagnostics ID
If you have turned on Remote Diagnostics, enter the predetermined ID.
Value: 0000 - 9999
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Fax Settings > Default fax settings
Transmission
Item
Description
Local FAX Name
Register the local FAX name printed on in the transmit terminal identification.
This item is included in the Quick Setup Wizard. Refer to Quick Setup Wizard (Fax Setup)
Local FAX ID
Register the local FAX ID.
This item is included in the Quick Setup Wizard. Refer to Quick Setup Wizard (Fax Setup)
Local FAX Number
Print Position
Register the local FAX number printed on in the transmit terminal identification (TTI) area.
This item is included in the Quick Setup Wizard. Refer to Quick Setup Wizard (Fax Setup)
The transmit terminal identification (TTI) is the information about the machine (transmit
terminal) to be printed out on the fax on the receiving system.
The information includes transmission date and time, the number of transmission pages, and
the fax number. This machine enables the user to select if the TTI is printed out on the fax on
the receiving system. Regarding the location of the information to be printed, you can select
inside or outside of the page image being sent.
Value: Off, Outside, Inside
NOTE: Normally, the Local FAX Name is printed in the transmit terminal identification (TTI).
However, when job accounting has been enabled, and you send originals after entering an
Account ID, the Account Name is printed.
This item is included in the Quick Setup Wizard. Refer to Quick Setup Wizard (Fax Setup)
Dialing Mode (Inch version
only)
Select the telephone line according to the type you are contracted with. Please note that
selecting a wrong telephone line will prevent you from sending fax.
Value: Tone (DTMF), Pulse(10PPS)
This item is included in the Quick Setup Wizard. Refer to Quick Setup Wizard (Fax Setup)
Retry Times
The number of retry times can be changed automatically.
Value: 0 - 14
This item is included in the Quick Setup Wizard. Refer to Quick Setup Wizard (Fax Setup)
Reception
Item
Description
Media Type
Specify the paper type to be used for print output of the received fax.
Value: All Media Types, Plain, Rough, Vellum, Labels, Recycled, Bond, Cardstock, Color,
Envelope, Thick, Coated*, High Quality, Custom 1-8
* Can only be used on a Color MFP.
Reception Date/Time
Duplex Printing
Reception Date/Time function adds the reception date/time, sender information and number of
pages on the top of each page when the message is printed out. It is useful for confirming the
time of reception if the fax is from a different time zone.
Value: On, Off
When received multiple pages of data are the same width, they can be printed out on both
sides of paper having the same width as the data.
Value: On, Off
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Fax Settings > Default fax settings
Item
Description
2 in 1 Print
When you receive a multi-page Statement or A5 size original, this function prints 2 pages of the
original at a time on one Letter or A4 size sheet of paper.
Value: On, Off
Batch Print
When a multi-page fax is received, the pages are printed in a batch after all pages are received.
If [Off] is set, each page is printed as it is received.
Value: On, Off
Rings (Normal)
If the reception method is fax automatic reception, the number of rings until the machine
answers a call can be changed as needed.
Value: 1 - 15
Rings (Answering Machine)
Rings (FAX/TEL)
If the reception method is FAX/Answering Machine Auto Switch Reception, the number of rings
until the machine answers a call can be changed as needed.
Value: 1 - 15
If the reception method is FAX/TEL Auto Switch Reception, the number of rings until the
machine answers a call can be changed as needed.
Value: 0 - 15
For Rings (FAX/TEL), this change is possible with some countries.
Reception Mode
Select the reception mode.
Value: Auto (Normal), Auto (FAX/TEL), Auto (Answering Machine), Manual, Auto (DRD)
If Auto (DRD) is selected, select the DRD Pattern.
Value: Pattern 1 (Normal Ring), Pattern 2 (Double Ring), Pattern 3 (Short-Short-Long), Pattern
4 (Short-Long-Short)
DRD reception mode is available for some countries.
Remote SW Dial
To start fax reception by operation from the connected telephone set, use the following
operation.
Value: 00 - 99
Encrypted Reception
Turns on reception by encrypted communication.
Value: On, Off
If turned on, select the encryption key.
TX/RX Restriction
This function allows you to send or receive originals only when communication requirements are met.
Forward Settings
When you have received a fax, you can forward the received image to other faxes and computers or specify a number of
copies.
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Fax Settings > Default fax settings
Adjustment/Maintenance
Adjust printing quality and conduct machine maintenance.
Service Setting
Item
Description
FAX Call Settings (Europe
only)
When using this machine in environment in which PBX for connection to multiple phones for
business use is installed, perform the following PBX setting.
Exchange Selection
If the machine is connected to a PBX, set [PBX].
Value: PBX, PSTN
Dial No. to PSTN
Set a number to access an outside line. For the number, contact the PBX administrator.
Value: 0-9, 00-99
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Fax Settings > Transmission Restriction
Transmission Restriction
This function allows you to send or receive originals only when communication requirements are met. Using this function
can limit other parties with which you can communicate.
Specifically, you must register communication requirements (Permit FAX No./Permit ID No.) and set the transmission
limit in advance. When the machine sends or receives originals, you do not need to perform a special operation for this
particular function, and you can operate the machine normally. When sending or receiving has actually started, the
machine correctly conducts transmission that meets communication requirements, but when the transmission does not
meet the requirements, the machine indicates an error. This mode also allows you to set a [Reject List] for Reception
Restriction so that reception from senders on the list of Rejected FAX numbers or from senders whose Local FAX
Number is not registered are rejected. (You can select whether reception from a party whose local fax number is not
NOTE
Before using transmission restriction, be sure to read the following prerequisites,
communication establishing requirements, and reception rejection requirements thoroughly,
and consult with the other parties with which you communicate.
Prerequisites
Communication Establishing
Requirements
Send
Restrictions
•
•
Register Permitted FAX numbers
or Permitted ID numbers.* (Refer
•
The recipient’s Local FAX
Number matches a Permitted
FAX No. registered on the
machine.
•
•
The recipient’s Local FAX ID
matches a Permitted ID
registered on the machine.
Send restriction settings are
specified in [Permit List +
Address Book] in Send
Restrictions. (Refer to Setting
When the number was dialed
using the Address Book or One
touch keys, the last 4 digits of the
dialed number match the last 4
digits of the recipient’s Local FAX
Number. (Excludes manual
transmissions.)
•
•
Register the Local FAX Numbers
or Local FAX IDs of other parties.
Reception
Restrictions
Register Permitted FAX numbers
or Permitted ID numbers.**
(Refer to Registering Permit FAX
•
•
•
The sender’s Local FAX Number
matches a Permitted FAX No.
registered on the machine.
The sender’s Local FAX ID
matches a Permitted ID
registered on the machine.
•
•
Reception restriction settings are
specified in [Permit List +
Address Book] in Reception
Restrictions. (Refer to Setting
20.)
A fax number that matches the
last 4 digits of the sender’s Local
FAX Number is registered in the
Address Book on this machine.
Register the Local FAX Numbers
or Local FAX IDs of other parties.
*
If there is neither a Permitted FAX No. nor a Permitted ID No. registered for the recipient, sending is
not rejected.
** If there is neither a Permitted FAX No. nor a Permitted ID No. registered for the sender, reception is
not rejected.
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Fax Settings > Transmission Restriction
Prerequisites
Reception Rejection
Requirements
Reception
Rejection
•
•
Register Reject FAX numbers.*
(Refer to Registering Reject FAX
•
•
The sender’s Local FAX Number
is not registered.
The sender’s Local Fax Number
matches a Reject FAX No.
registered on the machine.
Reception restriction settings are
specified in [Reject List] in
Reception Restrictions. (Refer to
*
If there are no Reject FAX numbers registered, calls are only rejected from senders whose Local
FAX Numbers (Indicates local FAX information entries, not the actual line numbers.) are not regis-
tered.
Registering Permit FAX No.
NOTE
Up to 25 Permit FAX numbers can be registered.
Display the screen.
1
Use [ ] or [ ] to scroll up and down.
System Menu/Counter.
System Menu
10:10
1
Send
Document Box
FAX
3/5
2
Favorites/Application
System Menu/Counter.
FAX
TX/RX Common
10:10
Transmission
1/2
Reception
TX/RX Restriction
3
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Fax Settings > Transmission Restriction
Add a permit fax number.
System Menu/Counter.
FAX - TX/RX Restriction
2
10:10
System Menu/Counter.
10:10
TX/RX Restriction - Permit No. List
TX Restriction
RX Restriction
Permit No. List
Permit ID List
6764
Off
Off
2
1
1/2
1/1
< Back
Menu
End
System Menu/Counter.
Add - FAX Number
10:10
676483
3
Pause
Space
Backspace
4
Cancel
OK
Use the numeric keys to enter Permit FAX No, and press [OK]. Up to 20 digits can be entered.
NOTE
Press [Pause] to insert a pause (-) between numbers.
Press [Space] to enter a space.
Use [] or [] to move the cursor.
Pressing [Backspace] deletes the character to the left of the cursor.
To register another permit fax number, repeat step 2.
3
Changing and Deleting Permit FAX No.
Display the screen.
1
Use [ ] or [ ] to scroll up and down.
System Menu/Counter.
10:10
1
System Menu
Send
Document Box
3/5
FAX
2
Favorites/Application
System Menu/Counter.
FAX
TX/RX Common
10:10
Transmission
1/2
Reception
TX/RX Restriction
3
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Fax Settings > Transmission Restriction
Change/Delete.
2
Changing
System Menu/Counter.
FAX - TX/RX Restriction
10:10
System Menu/Counter.
TX/RX Restriction - Permit No. List
10:10
TX Restriction
RX Restriction
Permit No. List
Permit ID List
6764
Off
Off
1
2
1/2
1/1
< Back
Menu
End
System Menu/Counter.
TEL Number:001
10:10
6764831
3
Pause
Space
Backspace
4
Cancel
OK
5
Press […] for Permit FAX No. you want to change, and enter the new number.
NOTE
Deleting
System Menu/Counter.
FAX - TX/RX Restriction
10:10
System Menu/Counter.
TX/RX Restriction - Permit No. List
10:10
3
TX Restriction
RX Restriction
Permit No. List
Permit ID List
6764
Off
Off
2
1
1/2
1/1
< Back
Menu
End
4
Select Permit FAX No. you want to delete, and press [(Delete)] (the trash can icon).
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Fax Settings > Transmission Restriction
Registering Reject FAX No.
NOTE
Up to 25 Reject FAX numbers can be registered.
Display the screen.
1
2
Use [ ] or [ ] to scroll up and down.
System Menu/Counter.
System Menu
10:10
1
Send
Document Box
FAX
3/5
2
Favorites/Application
System Menu/Counter.
FAX
TX/RX Common
10:10
Transmission
1/2
Reception
TX/RX Restriction
3
< Back
Add a Reject FAX No.
System Menu/Counter.
FAX - TX/RX Restriction
10:10
System Menu/Counter.
10:10
TX/RX Restriction - Reject No. List
Reject No. List
6543
2
Unknown Number Reception1
Reject
2/2
1/1
< Back
Menu
End
Use [ ] or [ ] to scroll up and down.
System Menu/Counter.
Add - FAX Number
10:10
6543
3
Pause
Space
Backspace
4
Cancel
OK
Use the numeric keys to enter Reject FAX No, and press [OK]. Up to 20 digits can be entered.
NOTE
Press [Pause] to insert a pause (-) between numbers.
Press [Space] to enter a space.
Use [] or [] to move the cursor.
Pressing [Backspace] deletes the character to the left of the cursor.
To register another Reject FAX No, repeat step 2.
3
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Fax Settings > Transmission Restriction
Changing and Deleting Reject FAX No.
Display the screen.
1
Use [ ] or [ ] to scroll up and down.
System Menu/Counter.
10:10
1
System Menu
Send
Document Box
3/5
FAX
2
Favorites/Application
System Menu/Counter.
FAX
TX/RX Common
10:10
Transmission
1/2
Reception
TX/RX Restriction
3
< Back
Change/Delete.
2
Changing
System Menu/Counter.
FAX - TX/RX Restriction
10:10
System Menu/Counter.
TX/RX Restriction - Reject No. List
10:10
Reject No. List
6543
Unknown Number Reception1
Reject
2
2/2
1/1
< Back
Menu
End
Use [ ] or [ ] to scroll up and down.
System Menu/Counter.
FAX:1234567890
10:10
3
1234
Pause
Space
Backspace
4
Cancel
OK
5
Press […] for Reject FAX No. you want to change, and enter the new number.
NOTE
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Fax Settings > Transmission Restriction
Deleting
System Menu/Counter.
FAX - TX/RX Restriction
10:10
System Menu/Counter.
TX/RX Restriction - Reject No. List
10:10
3
Reject No. List
6543
2
Unknown Number Reception1
Reject
2/2
1/1
< Back
Menu
End
Use [ ] or [ ] to scroll up and down.
4
Select Reject FAX No. you want to delete, and press [(Delete)] (the trash can icon).
Registering Permit ID No.
NOTE
Up to 10 Permit ID numbers can be registered.
Display the screen.
1
Use [ ] or [ ] to scroll up and down.
System Menu/Counter.
10:10
1
System Menu
Send
Document Box
3/5
FAX
2
Favorites/Application
System Menu/Counter.
FAX
TX/RX Common
10:10
Transmission
1/2
Reception
TX/RX Restriction
3
< Back
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Fax Settings > Transmission Restriction
Add a Permit ID No.
2
System Menu/Counter.
FAX - TX/RX Restriction
10:10
System Menu/Counter.
10:10
TX/RX Restriction - Permit ID List
TX Restriction
RX Restriction
Permit No. List
Permit ID List
1111
Off
Off
2
1/2
1/1
1
< Back
Menu
End
System Menu/Counter.
Add - FAX ID
10:10
(0000 - 9999)
3
4
Cancel
OK
Use [+]/[-] or the numeric keys to enter Permit ID No. (0000 to 9999), and press [OK].
To register another Permit ID No, repeat step 2.
3
Changing and Deleting Permit ID No.
Display the screen.
1
Use [ ] or [ ] to scroll up and down.
System Menu/Counter.
System Menu
10:10
1
Send
Document Box
FAX
3/5
2
Favorites/Application
System Menu/Counter.
FAX
TX/RX Common
10:10
Transmission
1/2
Reception
TX/RX Restriction
3
< Back
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Fax Settings > Transmission Restriction
Change/Delete.
2
Changing
System Menu/Counter.
FAX - TX/RX Restriction
10:10
System Menu/Counter.
TX/RX Restriction - Permit ID List
10:10
TX Restriction
RX Restriction
Permit No. List
Permit ID List
1111
Off
Off
2
1/2
1/1
1
< Back
Menu
End
System Menu/Counter.
ID:111
10:10
(0000 - 9999)
3
4
Cancel
OK
5
Press […] for Permit ID No. you want to change, and enter the new number.
NOTE
Deleting
System Menu/Counter.
FAX - TX/RX Restriction
10:10
System Menu/Counter.
TX/RX Restriction - Permit ID List
10:10
3
TX Restriction
RX Restriction
Permit No. List
Permit ID List
1111
Off
Off
2
1/2
1/1
1
< Back
Menu
End
4
Select Permit ID No. you want to delete, and press (Delete) (the trash can icon).
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Fax Settings > Transmission Restriction
Setting Send Restriction
Restrict the other parties to which you send originals only to the ones registered in Permit FAX No. and Permit ID No. as
well as the ones registered in the Address Book. To change the sending restriction, follow the steps below.
Display the screen.
1
Use [ ] or [ ] to scroll up and down.
System Menu/Counter.
System Menu
10:10
1
Send
Document Box
FAX
3/5
2
Favorites/Application
System Menu/Counter.
FAX
TX/RX Common
10:10
Transmission
1/2
Reception
TX/RX Restriction
3
2
< Back
Configure the function.
2
System Menu/Counter.
FAX - TX/RX Restriction
10:10
System Menu/Counter.
TX/RX Restriction - TX Restriction
10:10
TX Restriction
Off
Off
Off
RX Restriction
Permit List + Addr Book
1/2
1/1
Permit No. List
1
Permit ID List
< Back
Cancel
OK
To not use the sending restriction, press [Off]. To restrict the other parties to which you send
originals only to the ones registered in Permit FAX No. and Permit ID No. as well as the ones
registered in the Address Book, press [Permit List + Address Book].
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Fax Settings > Transmission Restriction
Setting Reception Restriction
Restrict incoming faxes so that you only receive originals from senders registered in Permit FAX No. and Permit ID No.
and senders registered in your Address Book. This mode also allows you to set a [Reject List] for Reception Restriction
so that reception from senders on the list of Rejected FAX numbers or from senders whose Local FAX Number is not
registered are rejected. (You can select whether reception from a party whose local fax number is not registered is
allowed or rejected in Unknown Number Reception on page 9-21.) To change the reception restriction, follow the steps
below.
Display the screen.
1
Use [ ] or [ ] to scroll up and down.
System Menu/Counter.
System Menu
10:10
1
Send
Document Box
FAX
3/5
2
Favorites/Application
System Menu/Counter.
FAX
TX/RX Common
10:10
Transmission
1/2
Reception
TX/RX Restriction
3
2
< Back
Configure the function.
2
System Menu/Counter.
TX/RX Restriction - RX Restriction
10:10
System Menu/Counter.
FAX - TX/RX Restriction
10:10
TX Restriction
Off
Off
Off
RX Restriction
Permit List + Addr Book
Reject List
1/1
1/2
Permit No. List
1
Permit ID List
Cancel
OK
< Back
To not use the reception restriction, press [Off]. To restrict the other parties from which you
receive originals only to the ones registered in Permit FAX No. and Permit ID No. as well as
the ones registered in the Address Book, press [Permit List + Address Book]. To block
incoming faxes from senders registered in Reject FAX No., press [Reject List].
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Fax Settings > Transmission Restriction
Unknown Number Reception
Select whether to receive the fax of that the number is unknown when [Reject List] is set for Reception Restriction. To
change the reception restriction for the unknown fax number, follow the steps below.
Display the screen.
1
Use [ ] or [ ] to scroll up and down.
System Menu/Counter.
System Menu
10:10
1
Send
Document Box
FAX
3/5
2
Favorites/Application
System Menu/Counter.
FAX
TX/RX Common
10:10
Transmission
1/2
Reception
TX/RX Restriction
3
2
< Back
Configure the function.
2
System Menu/Counter.
TX/RX Restri... - Unknown Number Reception
10:10
System Menu/Counter.
FAX - TX/RX Restriction
10:10
Reject No. List
Reject
Permit
Unknown Number Reception
1
Reject
1/1
2/2
Cancel
OK
< Back
Use [ ] or [ ] to scroll up and down.
To receive faxes from the unknown number, press [Permit]. To reject faxes from the unknown
number, press [Reject].
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Fax Settings > Unusable Time
Unusable Time
This feature sets a time period during which the machine will not print received faxes.
IMPORTANT
When Unusable Time is set, in addition to FAX printing, all other operations are all
prohibited during the unusable time period, including printing of copy jobs, printer
jobs and received e-mails, printing and sending from USB Memory and Network FAX
transmission.
NOTE
The user authentication screen appears. Enter your login user name and password, and
press [Login]. Refer to Adding a User in the machine's Operation Guide for the default login
user name and password.
Display the screen.
1
Use [ ] or [ ] to scroll up and down.
System Menu/Counter.
System Menu
10:10
1
System
Date/Timer
2
5/5
Adjustment/Maintenance
System Menu/Counter.
Date/Timer
10:10
Error Clear Timer
120sec.
Off
Unusable Time
3
3/3
< Back
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Fax Settings > Unusable Time
Configure the function.
2
Set the unusable time
System Menu/Counter.
Date/Timer - Unusable Time
10:10
System Menu/Counter.
Unusable Time - Settings
10:10
Unusable Time
Off
On
2
00:00 - 00:00
0000
Unlock code
1/1
1/1
1
Cancel
OK
Cancel
< Back
OK
System Menu/Counter.
Settings - Unusable Time (Start Time)
10:10
System Menu/Counter.
Settings - Unusable Time (End Time)
10:10
(00 - 23)
(00 - 59)
(00 - 23)
(00 - 59)
3
3
:
:
4
4
Cancel
Next >
Cancel
< Back
OK
Use [+]/[-] or the numeric keys to enter the start time and end time, and press [OK].
NOTE
If the same time is set as the start time and end time, you cannot use all day.
Set the cancel code
Specify the code to temporarily cancel the unusable setting during unusable time.
System Menu/Counter.
10:10
System Menu/Counter.
Unusable Time - Settings
10:10
Date/Timer - Unusable Time1
Unusable Time
Off
2
00:00 - 00:00
0000
Unlock code
On
1/1
1/1
Cancel
OK
Cancel
< Back
OK
System Menu/Counter.
Settings - Unlock code
10:10
(0000 - 9999)
3
4
Cancel
OK
Use the numeric keys to enter Unlock Code (0000 to 9999), and press [OK].
NOTE
To use the machine temporarily during unusable time, enter the Unlock Code and press
[Login].
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Fax Settings > Account Management
Account Management
Account management is user management that specifies the users who can use the machine and job accounting that
controls the usage per account. In user accounting, up to 100 users can be managed using User ID and Password. In
job accounting, the status of fax use per account can be known for up to 20 accounts for sending of originals and making
communication reservation after entering Account ID. For each management method, refer to the machine’s Operation
Guide.
Description of User Accounting
Item
Description
Register user access privileges, User ID and Password.
Enable User accounting.
Registration of User
Enable/Disable User
accounting
NOTE
For details, refer to the machine’s Operation Guide.
Description of Job Accounting
Item
Description
Registration of Account
Register Account Name and Account ID. Up to 8 digits can be entered.
Enable job accounting.
Enable/Disable job
accounting
FAX send restriction
Restricts the number of fax sheets that can be sent. You can prohibit the
use of this sending function or cancel the sending restriction.
Counting of the number of You can reset the counting, referring to the number of fax sheets to be
used sheets
sent and the time required for sending fax by all the accounts or by
account.
Print of Accounting
Report
You can print the printed and sent page numbers that have been counted
by all the accounts.
NOTE
For details, refer to the machine’s Operation Guide.
Communication modes subject to job accounting
•
•
•
•
•
•
•
•
Normal transmission
Delayed transmission
Broadcast transmission
Sub address transmission
Encrypted transmission
Manual send when dialed from this machine to the receiving system
Polling reception
Network FAX transmission
Restriction of use function
When you have enabled job accounting, you need to enter an Account ID when performing the
following operations.
•
•
Normal transmission
Delayed transmission
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Fax Settings > Account Management
•
•
•
•
•
•
•
Broadcast transmission
Sub address transmission
Output from Sub address Box
Encrypted transmission
Manual send when dialed from this machine to the receiving system
Polling transmission
Network FAX transmission
When job accounting has been enabled, batch transmission function works only for
communication to be performed for the same Account ID. The communication to be performed
with a different Account ID is not conducted as a batch transmission.
Normally, the Local FAX Name is printed in the transmit terminal identification (TTI). However,
when job accounting has been enabled, and you send originals after entering an Account ID,
the Account Name is printed.
Logging in when User Accounting has been Enabled
When user accounting has been enabled, you need to enter a User ID and Password to use the machine.
Normal login
Enter the login user name.
1
Enter login user name and password.
10:10
2
1
Login User Name
Keyboard
Login Password
Keyboard
Login
Menu
If this screen is displayed during operations, press [Keyboard] to enter the login user name.
Enter the login password.
2
2
1
3
Press [Password] to enter the login password.
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Fax Settings > Account Management
Log in.
3
Enter login user name and password.
10:10
Login User Name
2600
Keyboard
Login Password
****
Keyboard
Login
Menu
NOTE
If Network Authentication is selected as the user authentication method, either Local or
Network can be selected as the authentication destination.
Simple Login
Select the user to login.
10:10
01
04
07
02
03
06
09
A
None
None
B
None
None
C
None
None
05
08
1/3
Menu
If this screen is displayed during operations, select a user and log in.
NOTE
If a user password is required, an input screen will be displayed.
Refer to Simple Login on the machine’s Operation Guide.
NOTE
When the operation is completed, press the Logout key.
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Fax Settings > Account Management
Logging in when Job Accounting has been Enabled
When job accounting has been enabled, you need to enter an Account ID when using the machine.
Login
Enter the account ID.
1
Enter the account ID.
10:10
Enter the account ID.
Check
Login
Counter
If this screen is displayed during operations, enter the account ID.
NOTE
If you entered a wrong character, press the Clear key and enter the account ID again.
If the entered account ID does not match the registered ID, a warning beep will sound and
login will fail. Enter the correct account ID.
By pressing [Check Counter], you can refer to the number of pages printed and the number
of pages scanned.
Log in.
2
Enter the account ID.
10:10
Enter the account ID.
********
Check
Login
Counter
NOTE
When the operation is completed, press the Logout key.
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10 Troubleshooting
This chapter explains the following topics:
Indicators During Sending/Receiving Operation .............................................................................................. 10-2
Responding to an Attention Indicator Flashes ................................................................................................. 10-2
Precautions When Turning Power OFF ........................................................................................................... 10-3
Error Messages ................................................................................................................................................ 10-4
Error Code List ................................................................................................................................................. 10-5
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Troubleshooting > Indicators During Sending/Receiving Operation
Indicators During Sending/Receiving Operation
The Processing and Memory indicators show the fax transmission status.
•
•
•
The processing indicator blinks during fax transmission and reception.
The Memory indicator blinks when source data is being stored in memory for memory transmission.
The Memory indicator is lit when there is source data stored in the memory for delayed transmission.
•
Responding to an Attention Indicator Flashes
If an attention indicator flashes, press [Status/Job Cancel] to check an error message. If the message is not indicated on
the touch panel when [Status/Job Cancel] is pressed or the attention indicator flashes for 1.5 seconds, check the
following.
Symptom
Checkpoints
Corrective Actions
Reference
Page
Cannot send fax.
Is the modular cord connected
correctly?
Connect the modular cord correctly.
—
Is Permitted FAX No. or
Permitted ID No. registered
correctly?
ID No.
Has a communication error
occurred?
Check error codes in the TX/RX Result
Report and Activity Report. If the error
code starts with "U" or "E", perform the
corresponding procedure.
Is the destination FAX line busy? Send again.
—
—
Does the destination FAX
machine respond?
Send again.
Is there an error other than
above?
Contact your Service Representative.
—
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Troubleshooting > Precautions When Turning Power OFF
Precautions When Turning Power OFF
To receive faxes with the power turned off, press the Power key on the operation panel. You cannot automatically
receive a fax when the main power switch is turned off.
Before turning off the main power switch, press the Power key on the operation panel. Make sure that the Processing
indicator and the Memory indicator are off before turning off the main power switch.
Color MFP
Check that the indicators are off.
Black & White MFP
Check that the indicators are
NOTE
When the Processing indicator or Memory indicator is lit up, the machine is operating.
Turning off the main power switch while the machine is operating may cause it to
malfunction.
10-3
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Troubleshooting > Error Messages
Error Messages
When an error occurs, the display may show one of the error messages listed below. These will help you identify and
correct the problem.
NOTE
When a transmission error occurs, a sent/receipt result report is produced.
Check the error code shown in the report and refer to Error Code List on page 10-5 for a description. To print the sent/
receipt result report, refer to Send Result Reports on page 8-4 and FAX RX Result Reports on page 8-6.
Message
Checkpoint
Corrective Action
Reference
Page
Machine failure.
―
―
Turn the main power switch off and on, or
unplug the power cord and plug it in
again. If the message still appears, note
the error code. Turn the main power
switch off and unplug the power cord. Call
your service representative.
―
Box limit exceeded.
•
Sub Address Box capacity is used up
with document data. Press [End]. The
job is canceled. Try to perform the job
again after printing or deleting the data
in the Sub Address Box.
•
The polling box is full. Press [End]. The
job will be canceled. Delete documents
from the polling box and then repeat
the operation.
Job Accounting restriction
exceeded.
―
The number of paper used has exceeded Refer to the
the limit preset by Job Accounting.
No further operation is possible. Press
[End]. The job is canceled.
machine’s
Operation
Guide.
Try to perform the job again after resetting
the limit for paper use.
The phone receiver is off the
hook.
Is the phone (commercially
available) connected to the
machine off the hook?
Hang up the handset.
―
Scheduled sending jobs
exceeded.
―
The number of jobs has exceeded the
limit set for delayed transmission. Press
[End]. The job is canceled.
Wait until the delayed transmission is
executed, or cancel the delayed
transmission and then perform the job
again.
Add the following paper in
cassette 1 (~4).
Is the indicated cassette out of
paper?
Add paper. If the reception paper type is
specified, the necessary paper type is
also displayed.
―
To use another paper source, press
[Paper Selection]. To print using the
selected paper, press [Continue].
Is the type of printing paper
specified?
The cassette for the specified paper type
is not available. Select other paper source
and press [Continue].
―
―
Is the cassette securely loaded? Remove the cassette and reload it
completely.
10-4
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Troubleshooting > Error Code List
Error Code List
When a transmission error occurs, one of the following error codes is recorded in the TX/RX Result Report and Activity
Report.
NOTE
“U” or “E” will appear in the error code depending on the communication speed setting.
Error Code
Possible Cause/Action
Busy
Failed to establish connection with the recipient despite auto redialing the preset number of times.
Send again.
CANCELED
Transmission was canceled due to an action to cancel transmission.
Reception was canceled due to an action to cancel reception.
U00300
Paper depletion occurred at the recipient machine. Check with the recipient.
U00430 - U00462
Reception was canceled because of mismatching of communication features with the sender machine
although the line connection was established.
U00601 - U00690
U00700
Communication was stopped due to the machine failure. Send or receive again.
Communication was stopped due to failure on the part of the sender or recipient machine.
Page(s) not sent correctly. Send again.
U00800 - U00811
U00900 - U00910
U01000 - U01097
U01100 - U01196
U01400
Page(s) not received correctly. Ask the sender to resend.
Communication error occurred during transmission. Send again.
Communication error occurred during reception. Ask the sender to resend.
Failed to establish communication with the sender or recipient machine because dialing registered for
a push line system was used in a pulse line system.
U01500
U01600
Communication error occurred during high-speed transmission. Send again.
Communication error occurred during reception of high-speed transmission. Ask the sender to reduce
the transmission speed and send again.
U01700 - U01720
U01721
Communication error occurred during high-speed transmission. Send again.
Communication error occurred during high-speed transmission. Designated transmission speed may
not be available for the recipient machine.
Reduce the transmission start speed and send again.
U01800 - U01820
U01821
Communication error occurred during reception of high-speed transmission. Ask the sender to reduce
the transmission speed and send again.
Communication error occurred during reception of high-speed transmission. Designated transmission
speed may not be available for this machine. Ask the sender to reduce the transmission speed and
send again.
U03000
U03200
U03300
During polling reception, a fax could not be received because no originals were set in the other party’s
fax machine. Check with the other party.
Sub address bulletin board reception was attempted and the other party’s machine is an our brand
model, but the specified sub address box contained no data. Check with the other party.
An error occurred due to either 1 or 2 below.
Check with the other party.
1 The other party’s machine is an our brand model and transmission restrictions were found set by
the other party during polling reception. Communication was interrupted because the password was
incorrect.
2 The other party’s machine is an our brand model and transmission restrictions were found set by
the other party during sub address bulletin board reception.
Communication was interrupted because the password was incorrect.
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Troubleshooting > Error Code List
Error Code
Possible Cause/Action
U03400
Polling reception was interrupted because the password entered by the other party did not match the
Local FAX ID on the receiving machine. Check with the other party.
U03500
Sub address bulletin board reception was attempted and the other party’s machine is an our brand
model, but the specified sub address box was not registered on the other party’s machine.
Check with the recipient.
U03600
U03700
The other party’s machine is an our brand model and sub address bulletin board reception was
interrupted because the specified sub address password was incorrect. Check with the other party.
Sub address bulletin board reception was attempted but the other party’s machine either does not
have a sub address bulletin board communication function or there were no originals in any of the
originals transfer boxes (sub address boxes).
U04000
U04100
Specified sub address box is not registered in our brand recipient machine, or the sub address does
not match.
Recipient machine is not equipped with a sub address box function, or the sub address does not
match.
U04200
U04300
Encrypted transmission was canceled because the specified box is not registered.
Encrypted transmission was canceled because the recipient fax is not equipped with an encrypted
communication function.
U04400
U04500
U05100
Encrypted transmission was canceled because the encryption key does not match.
Encrypted reception was canceled because the encryption key does not match.
Transmission was canceled because communication requirements are not met due to the
transmission restriction set on this machine. Check with the recipient.
U05200
U05300
U14000
Reception was canceled because communication requirements are not met due to the reception
restriction set on this machine.
Reception was rejected by the recipient because communication requirements are not met due to the
reception restriction set on the recipient machine. Check with the recipient.
Reception to the Sub Address Box was stopped because there is no more free space in the memory of
this machine. Create free space by outputting the data stored in the memory, or cancel the reception to
the Sub Address Box.
U14100
Transmission to the Sub Address Box or sub address box on our brand recipient machine was
stopped because there is no more free space in the memory of the recipient machine. Check with the
recipient.
U19000
U19100
U19300
Memory reception was stopped because there is no more free space in the memory of this machine.
Create free space by outputting the data stored in the memory, and ask the sender to resend.
Transmission was stopped because there is no more free space in the memory of the recipient
machine. Check with the recipient.
Transmission was stopped due to a data error occurring during transmission. Send again.
10-6
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Troubleshooting > Troubleshooting
Troubleshooting
When a problem occurs, first check the following. If the problem persists, contact your dealer or service representative.
Symptom
Checkpoint
Corrective Action
Reference
Page
Cannot send document.
Is the modular cord connected
correctly?
Connect the modular cord correctly.
―
Is Send error displayed?
Remedy the cause of error and send
again.
―
Is TX (transmission) restriction
activated?
Cancel the TX restriction.
Cannot perform broadcast
transmission.
Is free space available in the
memory?
Send after the memory has free space, or
create free space in the memory.
Cannot perform encrypted
communication.
Are the registrations correct both Double-check the registrations both at
―
at sender and recipient?
sender and recipient.
Cannot use the remote
switching function.
Is a pulse line used?
Some phones may transmit tone signals
using buttons. Refer to the operation
manual of your phone set.
Is the remote switching number
correct?
Check the registration. (Default: 55)
No print output after reception. Is memory forwarding activated? Check the forwarding destination.
Cannot receive document.
Is the modular cord connected
correctly?
Connect the modular cord correctly.
―
Is Communication error
displayed?
Remedy the cause of error and ask the
sender to retry.
―
Is RX (reception) restriction
activated?
Cancel the RX restriction.
Cannot perform memory
reception.
Is free space available in the
memory?
Receive after the memory has free space,
or create free space in the memory.
Cannot perform sub address
transmission.
Is the recipient fax machine
equipped with a sub address
transmission feature?
Sub address transmission cannot be
performed unless the recipient fax
machine has a similar sub address
transmission feature.
―
Is the entered sub address or
sub address password identical
to the sub address or sub
If your entry is correct, check with the
recipient. This machine does not use a
sub address password for reception.
address password registered in
the recipient fax machine?
Is free space available in the
memory of the recipient fax
machine?
Check with the recipient.
―
Cannot perform memory
forwarding.
Is memory forwarding set to
[On]?
Check the memory forwarding setting.
10-7
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Troubleshooting > Troubleshooting
Symptom
Checkpoint
Corrective Action
Reference
Page
Cannot perform memory
forwarding using a sub
address.
Is the recipient fax machine
equipped with a sub address
transmission feature?
Sub address transmission cannot be
performed unless the recipient fax
machine has a similar sub address
transmission feature.
―
Is the entered sub address
identical to the sub address
registered in the recipient fax
machine?
If your entry is correct, check with the
recipient. This machine does not use a
sub address password for reception.
Cannot output from a Sub
Address Box.
Is the box password been set?
Enter the correct box password.
Check with the recipient.
Cannot use polling reception.
Is polling transmission being
used correctly on the sending
machine?
―
Cannot use sub address
bulletin board communication. machine have the same sort of
sub address bulletin board
Does the other party’s fax
If the other party’s fax machine does not
have the same sort of sub address
bulletin board communication function, it
cannot receive faxes via a sub address
bulletin board. Check with the recipient.
―
―
communication function?
Is the entered sub address or
sub address password correct?
If your entry is correct, check with the
recipient.
10-8
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11 Appendix
This chapter explains the following topics:
Entry Screens ......................................................................................................................................... 11-2
11-1
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Appendix > Character Entry Method
Character Entry Method
To enter characters for a name, use the on-display keyboard in the touch panel following the steps as explained below.
NOTE
QWERTY, QWERTZ and AZERTY are keyboard layouts the same as a PC keyboard are available. If necessary,
change the layout. For information on how to change layouts, refer to the machine’s Operation Guide.
QWERTY layout is used here as an example. You may use another layout following the same steps.
Entry Screens
Lower-case Letter Entry Screen
3 4
5
6 7
1
2
8
9
GB0057_E01
10
11 12
No.
1
Display/Key
Display
Description
Displays entered characters.
Press the character to enter.
2
Keyboard
3
[ABC] / [Symbol]
Select the characters that are entered. To enter symbols or numbers,
select [Symbol].
4
5
6
[A/a] / [a/A]
Press to switch between upper case and lower case.
Press to move the cursor on the display.
Cursor Key
[Input] / [Limit] Display
Displays maximum number of characters and the number of
characters entered.
7
8
Delete Key
Space Key
Enter Key
[Cancel]
Press to delete a character to the left of the cursor.
Press to insert a space.
9
Press to enter a line break.
10
Press to cancel entered characters and return to the screen before
the entry was made.
11
12
[< Back]
Press to return to the previous screen.
[OK] / [Next >]
Press to save the entered characters and move to the next screen.
11-2
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Appendix > Character Entry Method
Upper-case Letter Entry Screen
GB0057_E02
Number/Symbol Entry Screen
13
GB0057_E03
No.
Display/Key
[]/[]
Description
13
To enter a number or symbol not shown in the keyboard, press the
cursor key and scroll the screen to view other numbers or symbols to
enter.
11-3
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Appendix > Character Entry Method
Entering Characters
Follow the steps below to enter ‘List A-1’ for an example.
Enter 'List', (space).
1
1, 3
8
4
7
2
6
5
To shift from lower case to upper case letters, press [a/A]. To shift from upper case to lower
case letters, press [A/a].
Enter 'A-1'.
2
3
2
4
1
3
To enter numbers or symbols, press [ABC] to display [Symbol].
Register the characters you entered.
Press [Next>]. The entered characters are registered.
11-4
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Appendix > Specifications
Specifications
NOTE
Specifications are subject to change without notice.
Item
Compatibility
Description
Super G3
Communication Line
Transmission Time
Transmission Speed
Subscriber telephone line
3 seconds or less (33600 bps, JBIG, ITU-T A4-R #1 chart)
33600/31200/28800/26400/24000/21600/19200/16800/14400/12000/
9600/7200/4800/2400 bps
Coding Scheme
JBIG/MMR/MR/MH
Error Correction
ECM
Original Size
Max. width: 8-1/2"/216 mm, Max. length: 14"/356 mm
Max. 50 sheets (with document processor)
Automatic Document Feed
Scanner Resolution
Horizontal × Vertical
200 × 100 dpi Normal (8 dot/mm × 3.85 line/mm)
200 × 200 dpi Fine (8 dot/mm × 7.7 line/mm)
200 × 400 dpi Super (Super Fine) (8 dot/mm × 15.4 line/mm)
400 × 400 dpi Ultra (Ultra Fine) (16 dot/mm × 15.4 line/mm)
Printing Resolution
Gradations
600 × 600 dpi
256 shades (Error diffusion)
One-Touch Key
100 keys
Multi-Station Transmission
Substitute Memory Reception
Image Memory Capacity
Report Output
Max. 100 destinations
256 sheets or more (when using ITU-T A4 #1)
3.5 MB (standard) (For fax transmission and reception)
Sent result report, FAX RX result report, Activity report, Status page
11-5
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Appendix > Menu Map
Menu Map
Ext. Address Book (refer to KYOCERA COMMAND CENTER Operation Guide)
Functions
Add/Edit Shortcut (refer to the machine’s Operation
Guide)
Job Box (refer to the machine’s Operation Guide)
Removable Memory (refer to the machine’s Operation Guide)
Print Job Status (refer to the machine’s Operation Guide)
Send Job Status (refer to the machine’s Operation Guide)
Store Job Status (refer to the machine’s Operation Guide)
Scanner (refer to the machine’s Operation Guide)
Printer (refer to the machine’s Operation Guide)
FAX
Menu
11-6
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Appendix > Menu Map
Toner Status (refer to the machine’s Operation Guide)
Paper Status (refer to the machine’s Operation Guide)
Removable Memory (refer to the machine’s Operation Guide)
Quick Setup Wizard
Paper Setup (refer to the machine’s Operation Guide)
Energy Saver Setup (refer to the machine’s Operation Guide)
Language (refer to the machine’s Operation Guide)
Font List (refer to the machine’s Operation Guide)
Network Status (refer to the machine’s Operation Guide)
Service Status (refer to the machine’s Operation Guide)
Accounting Report (refer to the machine’s Operation Guide)
Admin Report Settings
Result Report Setting
Send Result Report
E-mail/Folder (refer to the machine’s Operation
Guide)
RX Result Report
Job Finish Notice Setting (refer to the machine’s Operation Guide)
Send Log History (refer to the machine’s Operation Guide)
Counter (refer to the machine’s Operation Guide)
User Property (refer to the machine’s Operation Guide)
Cassette/MP Tray
11-7
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Appendix > Menu Map
Common Settings
Default Screen (refer to the machine’s Operation Guide)
Original Settings (refer to the machine’s Operation Guide)
Paper Settings (refer to the machine’s Operation Guide)
Function Defaults
Preset Limit (refer to the machine’s Operation Guide)
Error Handling (refer to the machine’s Operation Guide)
Measurement (refer to the machine’s Operation Guide)
Keyboard Layout (refer to the machine’s Operation Guide)
USB Keyboard Type (refer to the machine’s Operation Guide)
Copy (refer to the machine’s Operation Guide)
Send (refer to the machine’s Operation Guide)
Document Box
Job Box (refer to the machine’s Operation Guide)
TX/RX Common (page
9-6)
Transmission (page 9-
7)
11-8
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Appendix > Menu Map
Favorites/Application (refer to the machine’s Operation Guide)
Internet (refer to the machine’s Operation Guide)
Address Book/One
Touch
Address Book Defaults
Sort
User Login/Job Accounting (refer to the machine’s Operation Guide)
Printer (refer to the machine’s Operation Guide)
System (refer to the machine’s Operation Guide)
Date/Timer
Date Format (refer to the machine’s Operation Guide)
Auto Panel Reset (refer to the machine’s Operation Guide)
Auto Error Clear (refer to the machine’s Operation Guide)
Panel Reset Timer (refer to the machine’s Operation Guide)
Sleep Timer (refer to the machine’s Operation Guide)
Error Clear Timer (refer to the machine’s Operation Guide)
Adjustment/
Maintenance
Service Settings
FAX Call Settings
(Europe only)
11-9
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Appendix > Received FAX Sizes and Paper Priority (Inch Model)
Received FAX Sizes and Paper Priority (Inch Model)
When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically
chooses the printing paper according to the following priority.
Same Size Override
Received FAX Size
LT
LG
LG
LT
ST
ST
*
1
2
3
LT
LT
LG
LG
LT
*
Paper orientation is different from the received document. The image is printed
after being rotated 90°automatically.
** Received Legal size document is reduced to match Letter size paper.
: indicates print output on two sheets.
NOTE
The abbreviations denote the following paper sizes.
ST: Statement
LT: Letter
LG: Legal
When a paper type is selected in Media Type, a received fax is printed using the matching paper source. (Refer to
If [All Media Types] is selected, a paper type cannot be specified for fax printouts.
11-10
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Appendix > Received FAX Sizes and Paper Priority (Metric Model)
Received FAX Sizes and Paper Priority (Metric Model)
When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically
chooses the printing paper according to the following priority.
Same Size Override
Received FAX Size
A4
A4
FL
FL
FL
A4
A4
A5
A5
*
1
2
3
4
*,**
A4
FL
B5
*
Paper orientation is different from the received document. The image is printed
after being rotated 90°automatically.
** Folio size original is reduced to match A4 size paper.
: indicates print output on two sheets.
NOTE
The abbreviations denote the following paper sizes.
FL: Folio
When a paper type is selected in Media Type, a received fax is printed using the matching paper source. (Refer to
If [All Media Types] is selected, a paper type cannot be specified for fax printouts.
11-11
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E
Index
E-mail Notice
Numerics
Encryption Communication
Changing and Deleting Registration Contents of
A
Change/Deletion 2-9
Search 3-4
B
F
C
Cancel
I
Cancelling Transmission (Disconnection of
Communication) 4-7
Indicators 10-2
J
Checking Transmission Results and Registration Status
Contents 9-24
Limit 9-24
Login 9-27
L
D
Density 4-12
Cancel 4-14
M
Cancel 4-6
Index-1
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N
R
Redial 3-10
Reject Fax No.
Change/Deletion 9-15
Registration 9-14
Setup 6-44
O
Change/Delete 2-14
Original
Report
Resolution 4-11
2-sided 4-10
Rings
FAX/TEL 9-8
Normal 9-8
P
S
Specifications 11-5
Speed Dial key
Permit Fax No.
Change/Deletion 9-12
Registration 9-11
Permit ID No.
Change/Deletion 9-17
Registration 9-16
Checking 6-34
Checking 6-19
Deleting Originals after Printing from a Sub Address
Box 6-21
Q
Index-2
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First Edition 2011.05
2MDKMEN000
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