Konica Minolta All in One Printer 2590 MF User Manual

®
magicolor 2590MF  
Facsimile User’s  
Guide  
4556-9603-00A  
1800837-001A  
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1
2
Machine Parts 2  
Front View 2  
Rear View 3  
Fax Mode Screen 10  
About the Function Mode Screen 10  
Entering Fax Mode 11  
Symbol list 11  
Configuration Menu Overview 12  
Configuration Menu 17  
MACHINE SETTING 18  
FAX REGISTRATION 19  
TX SETTING 20  
RX SETTING 21  
COMM. SETTING 23  
REPORTING 24  
i
Contents  
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3
Basic Fax Operation 30  
Sending a Fax Using the ADF 30  
Improving Resolution 34  
Using a One-Touch Dial Key 35  
Using the List Function of the Phone Book 36  
Using the Redial Function 38  
Specifying Multiple Recipients 38  
Sending a Fax Manually 41  
About the Fax Header 43  
4
Receiving Faxes Manually 46  
Printing Received Faxes 47  
REDUCTION RX: ON 49  
REDUCTION RX: OFF 51  
REDUCTION RX: CUT 53  
5
Registering Recipients ....................................................................................55  
About the FAX REGISTRATION Function 56  
One-Touch Dialing 56  
Programming a One-Touch Dial Key 56  
Changing/Deleting One-Touch Dial Information 58  
Speed Dialing 59  
Programming a Speed Dial Number 59  
ii  
Contents  
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Group Dialing 61  
6
Checking the Transmission/Reception Result From the Message Window 67  
About the Reports and Lists 67  
TX RESULT REPORT 67  
RX RESULT REPORT 68  
ACTIVITY REPORT 68  
SPEED DIAL LIST 69  
7
8
Problems When Sending Faxes 72  
Problems When Receiving Faxes 73  
Appendix .......................................................................................................... 77  
Technical Specifications 78  
Entering Text 79  
Key Operation 79  
Entering Fax Numbers 79  
Entering Names 80  
Entering Email Addresses 80  
Changing Input Mode 81  
Inputting Example 81  
Correcting Text And Input Precautions 82  
Index 83  
Contents  
iii  
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iv  
Contents  
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Introduction  
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Machine Parts  
The parts of the machine referred to throughout this manual are illustrated  
below. Please take some time to become familiar with them.  
Front View  
1a  
1b  
1–Automatic document feeder  
(ADF)  
1c  
2
1a–Document guide  
1b–Document feed tray  
1c–Document output tray  
2–Control panel  
3
3–Output tray  
4–Tray 1 (Multipurpose tray)  
5–Tray 2  
6–Original glass  
5
4
ꢀ"  
The ADF may appear as  
“document cover” in some  
status and error messages.  
6
2
Machine Parts  
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Rear View  
1–TEL (telephone) jack  
2–LINE (telephone line) jack  
3–10Base-T/100Base-TX (IEEE  
802.3) Ethernet interface port  
1
2
3
Machine Parts  
3
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4
Machine Parts  
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Control Panel and  
Configuration  
Menu  
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About the Control Panel  
1 2  
3
4 5 6  
7
8
9
10  
11 12 13  
24  
23  
22 21 20191817 16  
15  
14  
No.  
Part Name  
Description  
1
Redial/Pause  
Recalls the last number dialed.  
key  
Inserts a pause when a number is dialed.  
For details, refer to “Using the Redial Function” on  
page 38.  
2
Auto RX indica- Lights up when the automatic reception function is  
tor  
selected.  
For details, refer to “Receiving Faxes Automati-  
cally” on page 46.  
3
4
5
Resolution key Adjusts the image quality of the fax documents.  
For details, refer to “Improving Resolution” on  
page 34.  
Speed Dial key Recalls a speed dial number.  
For details, refer to “Using the Speed Dial Func-  
tion” on page 36.  
On hook key  
Sends and receives transmissions with the  
receiver on the hook.  
For details, refer to “Sending a Fax Manually Using  
the On Hook Key” on page 41 or “Receiving Faxes  
Manually” on page 46.  
6
About the Control Panel  
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6
Function key  
Specifies tray, duplex, ID card copy, and fax set-  
tings.  
For details, refer to “Sending a Fax to Multiple  
Recipients (Broadcast Transmission)” on page 38,  
“Sending a Fax at a Specified Time (Timer Trans-  
mission)” on page 40, or “Canceling (Deleting) a  
Document Queued in Memory for Transmission”  
on page 42.  
7
Error indicator  
Indicates an error condition.  
For details, refer to “Error Messages on the Mes-  
sage Window” on page 75.  
8
Display key  
Checks the machine status and settings.  
65.  
9
Message window Displays settings, menus, and messages.  
For details, refer to “Fax Mode Screen” on page  
10.  
10  
Keypad  
Enters desired number of copies.  
Enters fax number, E-mail address, and names of  
recipients.  
For details on dialing a destination, refer to “Speci-  
fying a Recipient” on page 34. For details on enter-  
ing text, refer to “Entering Text” on page 79.  
11  
12  
Fax key  
Enters Fax mode.  
Lights up in green to indicate that the machine is in  
Fax mode.  
For details, refer to “Fax Mode Screen” on page  
10.  
Scan key  
Enters scan mode (Scan to E-mail or Scan to PC).  
Lights up in green to indicate that the machine is in  
Scan mode.  
For details, refer to the Printer/Copier/Scanner  
User’s Guide.  
About the Control Panel  
7
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13  
14  
Copy key  
Enters Copy mode.  
Lights up in green to indicate that the machine is in  
Copy mode.  
For details, refer to the Printer/Copier/Scanner  
User’s Guide.  
Stop/Reset key Stops an operation at any time.  
Exits the menu.  
Cancels scanning, transmission, reception, and  
printing, and returns them to their default settings.  
For details, refer to “Basic Fax Operation” on page  
30.  
15  
Start key  
Starts a color copy.  
For details, refer to “Basic Fax Operation” on page  
30 or “Receiving Faxes Manually” on page 46.  
16  
17  
TC Change key Press when replacing the toner. For details, refer  
to the Printer/Copier/Scanner User’s Guide.  
Cancel/C key  
Clears the specified number of copies.  
Switches to the first screen of a menu item or to  
the main screen.  
For details, refer to “Specifying Settings in Configu-  
ration Menu” on page 26 or “Entering Text” on  
page 79.  
18  
19  
)
+
Moves right through the available menu choices.  
Sets the current character and moves the cursor to  
the right when entering text.  
For details, refer to “Specifying Settings in Configu-  
ration Menu” on page 26.  
Moves up in the menu structure.  
Scrolls upward through the available menu  
choices.  
For details, refer to “Specifying Settings in Configu-  
ration Menu” on page 26.  
8
About the Control Panel  
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20  
21  
,
Moves down in the menu structure.  
Scrolls downward through the available menu  
choices.  
For details, refer to “Specifying Settings in Configu-  
ration Menu” on page 26.  
Menu Select key Enters the menu structure.  
Moves down in the menu structure.  
Selects the displayed menu choice.  
For details, refer to “Specifying Settings in Configu-  
ration Menu” on page 26.  
22  
23  
*
Moves left through the available menu choices.  
Sets the current character and moves the cursor to  
the left when entering text.  
For details, refer to “Specifying Settings in Configu-  
ration Menu” on page 26.  
Copy operations Provides copy operations.  
key  
For details, refer to the Printer/Copier/Scanner  
User’s Guide.  
ꢀ"  
If a copy operations key is pressed in Fax  
mode, the machine enters Copy mode. For  
details, refer to the Printer/Copier/Scanner  
User's Guide.  
24  
One-touch dial  
keys  
Registers and recalls one-touch dial numbers.  
For details, refer to “Using a One-Touch Dial Key”  
on page 35 or “One-Touch Dialing” on page 56.  
About the Control Panel  
9
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Fax Mode Screen  
About the Fax Mode Screen  
Press the Fax key to display the Fax mode screen.  
The following appears in the Fax mode screen.  
Position Part Name  
Description  
Upper  
Mode or function Indicates the currently selected mode or function  
name  
settings.  
Displays the current menu, function or settings.  
Error messages are displayed when errors occur.  
The current time and remaining amount of mem-  
ory is displayed during standby.  
Lower  
Messages  
Displays messages such as operating instructions.  
About the Function Mode Screen  
Press the Function key to display the Function mode screen.  
The following appears in the Function mode screen.  
Position Part Name  
Description  
Function name 1.BROADCAST  
A fax can be sent to multiple recipients in a single  
Upper  
transmission. For details, refer to “Sending a Fax to  
Multiple Recipients (Broadcast Transmission)” on  
page 38.  
2.TIMER TX  
A document can be scanned and stored in memory to  
be sent at a specified time. For details, refer to “Send-  
ing a Fax at a Specified Time (Timer Transmission)”  
on page 40.  
3.CANCEL RESERV.  
Of the documents stored in memory and waiting to be  
sent, a specific document can be selected and  
deleted. For details, refer to “Canceling (Deleting) a  
Document Queued in Memory for Transmission” on  
page 42.  
Lower  
Messages  
Displays messages such as operating instructions.  
10  
Fax Mode Screen  
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Entering Fax Mode  
Before using the Fax function, make sure that the Fax key lits green. Other-  
wise, press it to enter the Fax mode.  
Pressing the Speed Dial key, Redial/Pause key or a one-touch dial key  
switches the machine to Fax mode when it is in any mode other than Fax  
mode.  
Symbol list  
Symbol  
Description  
Dialing  
A fax number is being dialed.  
Ringing  
Sending  
Receiving  
The machine is being called.  
The document is being sent.  
A document is being received.  
Number of  
scanned docu-  
ment pages  
The number of scanned document pages appears  
next to the icon.  
Tone  
If Pulse is selected as the telephone line type,  
press the key to temporarily change the line type  
to Tone.  
Pause  
A pause is inserted.  
Timer transmis- A document is queued for timer transmission.  
sion  
Memory recep- A document is queued for memory reception.  
tion  
Fax Mode Screen  
11  
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Configuration Menu Overview  
The magicolor 2590MF configuration menu accessible from the control panel  
is structured as shown below.  
ꢀ"  
Press the Menu Select key to enter the configuration menu.  
Menu  
Select  
MACHINE SET-  
TING  
1.AUTOPANEL  
RESET  
2.ENERGY  
SAVE MODE  
3.LCD CON-  
TRAST  
4.LANGUAGE  
5.LAMP OFF  
TIME  
6.BUZZER  
VOLUME  
7.INITIAL  
MODE  
8.TONER  
EMPTY STOP  
9.TONERNEAR  
EMPTY  
10.AUTO CON-  
TINUE  
11.CALIBRA-  
TION  
12.REMOTE  
MONITOR  
PAPERSOURCE  
SETUP  
1.TRAY1  
PAPER  
PLAIN  
PAPER  
TRANSPAR-  
ENCY  
LABELS  
12  
Configuration Menu Overview  
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LETTER-  
HEAD  
ENVELOPE  
POSTCARD  
THICK  
STOCK  
GLOSSY  
A4  
2.TRAY2  
PAPER  
LETTER  
COPY SETTING  
1.MODE  
2.DENSITY  
LEVEL (A)  
3.DENSITY  
LEVEL (M)  
4.COLLATE  
5.QUALITY  
6.PAPER PRI-  
ORITY  
FAX REGIS-  
TRATION  
1.ONE-TOUCH  
DIAL  
2.SPEED DIAL  
3.GROUP DIAL  
TX SETTING  
1.SCAN DEN-  
SITY  
Configuration Menu Overview  
13  
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2.RESOLUTION  
3.HEADER  
RX SETTING  
1.MEMORY RX  
MODE  
2.NO. of  
RINGS  
3.REDUCTION  
RX  
4.RX PRINT  
5.RX MODE  
6.FOOTER  
7.SELECT  
TRAY  
COMM. SET-  
TING  
1.TEL LINE  
TYPE  
2.LINE MONI-  
TOR  
3.PSTN/PBX  
REPORTING  
1.ACTIVITY  
REPORT  
2.TX RESULT  
REPORT  
3.RX RESULT  
REPORT  
USER SETTING  
1.FAX PTT  
SETTING  
2.DATE&TIME  
SET HOUR  
14  
Configuration Menu Overview  
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SET  
MINUTE  
SET YEAR  
SET MONTH  
SET DAY  
3.DATE FOR-  
MAT  
4.PRESET  
ZOOM  
5.USER FAX  
NO.  
6.USER NAME  
DIRECT PRINT  
1.IMAGE  
QUALITY  
2.PAPER SIZE  
TRAY1  
PLAIN  
PAPER  
LABELS  
POSTCARD  
THICK  
STOCK  
GLOSSY  
A4  
TRAY2  
LETTER  
3.N-UP LAY-  
OUT  
Configuration Menu Overview  
15  
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NETWORK SET-  
TING  
1.IP ADDRESS  
2.SUBNET  
MASK  
3.GATEWAY  
4.DNS CON-  
FIG.  
5.DDNS CON-  
FIG.  
E-MAIL SET-  
TING  
1.SENDER  
NAME  
2.E-MAIL  
ADDRESS  
3.SMTP  
SERVER  
4.SMTP PORT  
NO.  
5.SMTP TIME-  
OUT  
6.TEXT  
INSERT  
7.DEFAULT  
SUBJECT  
SCANNER SET-  
TING  
1.RESOLUTION  
2.IMAGE FOR-  
MAT  
3.CODING  
METHOD  
16  
Configuration Menu Overview  
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Configuration Menu  
The machine settings can be changed according to the desired normal oper-  
ations.  
ꢀ"  
ꢀ"  
All factory default values are shown in bold.  
For details on specifying settings on the configuration menu, refer to  
“Specifying Settings in Configuration Menu” on page 26.  
ꢀ"  
For details on specifying settings for options in the PAPER SOURCE  
SETUP, COPY SETTING, DIRECT PRINT, E-MAIL SETTING and  
SCANNER SETTING menus and for some options in the MACHINE  
SETTING and USER SETTING menus, refer to the Printer/Copier/  
Scanner User's Guide.  
ꢀ"  
For details on specifying settings for options in the NETWORK SET-  
TING, refer to the Reference Guide.  
Configuration Menu  
17  
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MACHINE SETTING  
1.AUTO PANEL For details on specifying settings, refer to the Printer/  
RESET  
Copier/Scanner User’s Guide.  
2.ENERGYSAVE  
MODE  
3.LCD CON-  
TRAST  
4.LANGUAGE  
5.LAMP OFF  
TIME  
6.BUZZER VOL- Settings  
HIGH / LOW / OFF  
UME  
Select the volume of alarms and the beep that sounds  
when a key is pressed.  
7.INITIAL  
MODE  
Settings  
COPY / FAX  
Select the mode that the machine starts up in or returns  
to after the automatic reset.  
8.TONEREMPTY Settings  
ON / ON(FAX) / OFF  
STOP  
Select whether or not printing stops when the toner has  
run out.  
If a fax is received while printing stopped, the received  
fax is saved in memory and automatically printed after  
the error is corrected.  
ON: All printing stops when the machine has  
detected that the toner has run out.  
ON (FAX): Only fax printing stops when the  
machine has detected that the toner has run out,  
and a message appears in the message window.  
OFF: Printing does not stop when the machine has  
detected that the toner has run out, and a message  
appears in the message window.  
9.TONER NEAR For details on specifying settings, refer to the Printer/  
EMPTY  
Copier/Scanner Users Guide.  
10.AUTO CON- Settings  
ON / OFF  
TINUE  
Select whether or not to perform image stabilization. If  
ONis selected, image stabilization is started.  
11.CALIBRA-  
TION  
For details on specifying settings, refer to the Printer/  
Copier/Scanner Users Guide.  
12.REMOTE  
MONITOR  
For details on specifying settings, refer to the Printer/  
Copier/Scanner Users Guide.  
18  
Configuration Menu  
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FAX REGISTRATION  
1.ONE-TOUCH  
DIAL  
Program one-touch dial keys with fax numbers, allowing  
the recipient to be specified easily without the need to  
manually enter the number using the keypad.  
grammed.  
For details on specifying one-touch dial keys, refer to  
“One-Touch Dialing” on page 56.  
2.SPEED DIAL Program speed dial numbers with fax numbers, allowing  
the recipient to be specified easily without the need to  
manually enter the number using the keypad.  
A maximum of 100 fax numbers can be programmed.  
For details on specifying speed dial numbers, refer to  
“Speed Dialing” on page 59.  
3.GROUP DIAL Program a single one-touch dial key with a maximum of  
50 different fax numbers as one group. Programming a  
one-touch dial key with a group of fax numbers is conve-  
nient when documents are frequently sent to a group of  
multiple recipients.  
For details on specifying group dialing, refer to “Group  
Dialing” on page 61.  
Configuration Menu  
19  
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TX SETTING  
1.SCAN DEN-  
SITY  
Settings  
Specify the density for scanning a document.  
STD / FINE / S/F / H/T  
LIGHT  
DARK  
2.RESOLUTION Settings  
Select the default scanning resolution (image quality).  
STD: For documents containing normal text (such  
as handwriting) (Standard)  
FINE: For documents containing small text  
S/F: For documents such as newspapers or those  
containing detailed illustrations (Super Fine)  
H/T: For documents with shades, such as photos  
(Half Tone)  
If H/T was selected, a screen appears, allowing  
you to select a detailed setting (STD, FINEor S/F).  
To change the resolution from the default setting before  
transmission, press the Resolution key.  
3.HEADER  
Settings  
ON / OFF  
Select whether or not the transmission information (date  
sent, sender’s name, fax number, etc.) is printed on sent  
faxes.  
ꢀ"  
On models for the USA, Canada and Korea, OFF  
cannot be selected.  
20  
Configuration Menu  
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RX SETTING  
1.MEMORY RX  
MODE  
Settings  
ON / OFF  
(OFF). In cases when confidential faxes are being  
received, the received documents can be stored in mem-  
ory and printed at a specified time or when memory  
reception is turned off (this function is set to OFF).  
A password can be set to specify the starting time or  
ending time of memory reception, or to cancel the func-  
tion. The set starting time and ending time are valid  
every day until memory reception is turned off.  
For details on specifying settings, refer to “Setting Up the  
Memory RX Mode” on page 27.  
2.NO. of  
RINGS  
Settings  
1-16 (Default : Depends on the sales  
region)  
Enter the number of rings (between 1 and 16) until the  
machine automatically begins receiving the fax when an  
external telephone is connected.  
3.REDUCTION  
RX  
Settings  
ON / OFF / CUT  
Select whether documents longer than the current paper  
size are printed reduced, split, or discarded.  
ON: The document is printed at a reduced size.  
OFF: The document is printed at full size and split  
onto multiple pages.  
CUT: The document is printed, but any part that  
does not fit within the page is erased. For details  
on the relationship between the length of the  
received document and the document that is actu-  
ally printed, refer to “Printing Received Faxes” on  
page 47.  
4.RX PRINT  
Settings  
MEMORY RX / PRINT RX  
Select whether the fax is printed only after all document  
pages have been received or printing begins as soon as  
the first page of the document is received.  
MEMORY RX: Printing begins after all pages have  
been received.  
PRINT RX: Printing begins after the first page has  
been received.  
Configuration Menu  
21  
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5.RX MODE  
Settings  
AUTO RX / MANUAL RX  
Select whether the reception mode is set to automatic  
reception or manual reception.  
AUTO RX: Automatically begins receiving the fax  
after the set number of rings.  
MANUAL RX: Does not automatically receive the  
fax. Reception begins after making a connection  
by picking up the telephone receiver or pressing  
the On hook key, then pressing the Start key.  
For details on manual reception, refer to “Receiving  
Faxes Manually” on page 46.  
6.FOOTER  
Settings  
ON / OFF  
Select whether or not the reception information (date  
received, number of pages, etc.) is printed at the bottom  
of each received document.  
7.SELECT TRAY Settings  
TRAY1: DISABLE / ENABLE  
TRAY2: DISABLE / ENABLE  
Select which paper tray can be used to supply paper  
when printing received documents or transmission  
reports. A paper tray that cannot be used for supplying  
paper can also be specified.  
ꢀ"  
If the tray2 is not installed, TRAY2does not  
appear.  
22  
Configuration Menu  
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COMM. SETTING  
1.TEL LINE  
TYPE  
Settings  
TONE / PULSE  
Select the dialing system. If this function is not correctly  
set to the type of dialing system used, faxes cannot be  
sent and received.  
Select the correct setting after checking which type of  
dialing system is used by your telephone line.  
ꢀ"  
If the FAX PTT SETTINGin the USER  
SETTING menu is set to USA, CANADAor NEW  
ZEALANDthe settings cannot be changed.  
2.LINE MONI- Settings  
HIGH / LOW / OFF  
TOR  
Select the volume of the monitoring sound of the trans-  
mission signal.  
ꢀ"  
Even when OFFis selected, the monitoring sound  
can be heard when the On hook key is pressed.  
3.PSTN/PBX  
Settings  
PSTN / PBX  
Select whether the connected telephone wiring is a pub-  
lic switched telephone network (PSTN) or a private  
branch exchange (PBX).  
For a PBX system, the prefix number (outside line  
access number (or extension number) can be specified.  
Configuration Menu  
23  
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REPORTING  
1.ACTIVITY  
REPORT  
Settings  
ON / OFF  
After every 60 transmissions/receptions, a report can be  
printed to show the results of the transmissions/recep-  
tions. Select whether the report is printed automatically  
when the 60th transmission/reception is reached.  
2.TX RESULT  
REPORT  
Settings  
ON / ON(ERROR) / OFF  
Select whether the report showing the result of a trans-  
mission is printed automatically after the transmission is  
finished.  
ON: Prints the report after each transmission.  
ON(ERROR): Prints the report after a transmission  
only if an error occurred.  
OFF: Does not print the report after each transmis-  
sion, even if an error has occurred.  
3.RX RESULT  
REPORT  
Settings  
ON / ON(ERROR) / OFF  
Select whether the report showing the result of a recep-  
tion is printed automatically after the reception is fin-  
ished.  
ON: Prints the report after each reception.  
ON(ERROR): Prints the report after a reception only  
if an error occurred.  
OFF: Does not print the report after each reception,  
even if an error has occurred.  
24  
Configuration Menu  
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USER SETTING  
1.FAX PTT  
SETTING  
Settings  
USA / UK / VIETNAM / ARGENTINA /  
AUSTRALIA / AUSTRIA / BELGIUM /  
BRAZIL / CANADA / CHINA / CZECH  
/ DENMARK / EUROPE / FINLAND /  
FRANCE / GERMANY / GREECE / HONG  
KONG/ HUNGARY / ISRAEL / ITALY /  
JAPAN / KOREA / MALAYSIA /  
MEXICO / NETHERLANDS / NEW  
ZEALAND / NORWAY / PHILIPPINES /  
POLAND / PORTUGAL / RUSSIA /  
SAUDI ARABIA / SINGAPORE /  
SLOVAKIA / SOUTH AFRICA / SPAIN  
/ SWEDEN / SWITZERLAND / TAIWAN  
/ TURKEY  
Select the country where this machine is installed.  
2.DATE&TIME  
Settings  
SET HOUR: 00-23  
SET MINUTE: 00-59  
SET YEAR: 00-99 (2000-2099)  
SET MONTH: 01-12  
SET DAY: 01-31  
Enter the date and time for the machine using the key-  
pad. If FAX PTT SETTINGis set to USAor CANADA, the  
time changes automatically for daylight saving time.  
(Starts: First Sunday of April at 2 a.m.; Ends: Last Sun-  
day in October at 2 a.m.)  
3.DATE FORMAT Settings  
MM/DD/YY / DD/MM/YY / YY/MM/DD  
Select the display format for reports and lists.  
4.PRESET ZOOM For details on specifying settings, refer to the Printer/  
Copier/Scanner User’s Guide.  
5.USER FAX  
NO.  
Enter your fax number. A maximum of 20 characters  
(consisting of numbers, spaces, + and -) can be  
entered.The specified number is printed in the header of  
outgoing faxes.  
6.USER NAME  
Enter your name. A maximum of 32 characters can be  
entered. The specified name is printed in the header of  
outgoing faxes.  
Configuration Menu  
25  
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Specifying Settings in Configuration Menu  
General Procedure for Specifying Settings in  
Configuration Menu  
1
2
With the Fax mode screen displayed, press the Menu Select key to enter  
the configuration menu.  
Check the name of the menu in the upper line, press the + or , key to  
select the desired menu, and then press the Menu Select key to specify a  
setting for an option in the displayed menu.  
ꢀ"  
ꢀ"  
Refer to the menu configuration on page 12 to display the desired  
menu. After the name of the desired menu is displayed, press the  
Menu Select key.  
The desired menu can also be displayed by pressing the key in the  
keypad for the corresponding number.  
Example: To display “Buzzer Volume”, press the 6 key in the  
MACHINE SETTING screen.  
For the number assigned to each menu option, refer to the menu  
configuration on page 12.  
3
4
To select a setting, press the * or ) key.  
If + or , appears in the screen displaying the settings, press the + or ,  
key until the desired setting is displayed.  
To enter a setting, use the keypad to type in the number.  
Press the Menu Select key.  
The setting is applied, and the Fax mode screen appears again.  
ꢀ"  
To cancel the settings, press the Cancel/C key.  
26  
Specifying Settings in Configuration Menu  
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Memory Reception  
In cases when confidential faxes are being received, the received document  
can be stored in memory and printed at a specified time or when memory  
reception is turned off.  
Memory reception can be used with the following settings.  
Start/end time settings: Not set  
“MEMORY RX MODE” is normally set to “ON”. To print a fax saved in  
memory, set “MEMORY RX MODE” to “OFF”.  
Start/end time settings: Set  
Memory reception mode begins and ends at the specified time.  
Example 1: When “ON TIME” is set to 18:00 and “OFF TIME” is set to  
8:00  
The machine is in memory reception mode from 18:00 to 8:00 and in  
normal reception mode, where faxes are printed after being received,  
from 8:00 to 18:00.  
Example 2: When “ON TIME” is set to 12:00 and “OFF TIME” is set to  
12:00 (the start time and end time are the same)  
“MEMORY RX MODE” is normally set to “ON”; however, faxes saved  
in memory are printed at 12:00.  
Setting Up the Memory RX Mode  
1
2
3
4
With the Fax mode screen displayed, press the Menu Select key to enter  
Menu mode.  
Press the + or , key to display the RX SETTING screen, and then press  
the Menu Select key.  
Check that the MEMORY RX MODE screen appears, and then press the  
Menu Select key.  
Using the * and ) keys, select “ON”, and then press the Menu Select  
key.  
The ON TIME screen appears.  
5
Specify the time when memory reception mode begins, and then press  
the Menu Select key.  
The OFF TIME screen appears.  
ꢀ"  
To specify no start time, press the Menu Select key without specifying  
a time.The PASSWORD screen appears. Skip to step 7.  
Specifying Settings in Configuration Menu  
27  
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6
7
Specify the time when memory reception mode ends, and then press the  
Menu Select key.  
The PASSWORD screen appears.  
Enter the password, and then press the Menu/Select key.  
Memory reception mode is set.  
ꢀ"  
ꢀ"  
The password is required for turning off memory reception mode or  
changing the start/end times. Enter a 4-digit number.  
To specify no password, press the Menu Select key without specifying  
a password.  
Turning Off the Memory RX Mode  
1
2
3
4
With the Fax mode screen displayed, press the Menu Select key to enter  
Menu mode.  
Press the + or , key to display the RX SETTING screen, and then press  
the Menu Select key.  
Check that the MEMORY RX MODE screen appears, and then press the  
Menu Select key.  
Using the * and ) keys, select “OFF”, and then press the Menu Select  
key.  
The PASSWORD screen appears.  
ꢀ"  
If no password was specified, memory reception mode is canceled.  
5
Enter the password, and then press the Menu/Select key.  
Memory reception mode is canceled.  
ꢀ"  
If faxes are saved in memory, printing of the faxes begins.  
28  
Specifying Settings in Configuration Menu  
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Sending Faxes  
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Basic Fax Operation  
This section contains basic information of fax transmission.  
ꢀ"  
Only Statement (ST), Letter (LT), Legal (LG), A5, or A4 size docu-  
ments are available for fax transmission.  
Sending a Fax Using the ADF  
If the ADF is used, original documents containing multiple pages can be auto-  
matically scanned.  
ꢀ"  
ꢀ"  
ꢀ"  
Do not load original documents that are bound together, for example,  
with paper clips or staples.  
Do not load more than 50 sheets; otherwise an original document mis-  
feed or damage to the document or machine may occur.  
If the original document is not loaded correctly, it may not be fed in  
straight, or an original document misfeed or damage to the document  
may occur.  
ꢀ"  
Do not open the ADF cover while documents loaded into the ADF are  
being scanned.  
1
2
3
Press the Fax key to enter Fax mode.  
Make sure that there is no document on the original glass.  
Put the document into the ADF  
document feed tray face up.  
4
5
Adjust the document guides to the document size.  
Press the Resolution key to specify the desired image quality.  
ꢀ"  
The document image quality can be adjusted by pressing the Resolu-  
tion key. For details, refer to “Improving Resolution” on page 34.  
6
Specify the fax number of the recipient in one of the following ways:  
Direct dialing  
Using the one-touch dial key (including the group dial function)  
30  
Basic Fax Operation  
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Using the Phone Book function  
Using the Redial/Pause key  
ꢀ"  
For details on specifying the recipient, refer to “Specifying a Recipient”  
on page 34. For details on using the Redial/Pause key, refer to “Using  
the Redial Function” on page 38.  
ꢀ"  
A transmission can also be sent to multiple recipients with the Broad-  
cast function. For details on sending a broadcast transmission, refer to  
“Sending a Fax to Multiple Recipients (Broadcast Transmission)” on  
page 38.  
7
Press the Start key.  
The document is scanned, and then the fax is sent.  
ꢀ"  
ꢀ"  
To stop the transmission, press the Stop/Reset key. A message  
and then press the Menu Select key.  
If the fax could not be sent (for example, because the line was busy),  
the automatic redial function will try sending the transmission again.  
If the fax could not be sent with the automatic redial function, a TX  
Result Report can be printed. For details, refer to “TX RESULT  
REPORT” on page 67.  
ꢀ"  
ꢀ"  
If you want to cancel a scanned document queued for transmission or  
a fax waiting to be redialed, select “CANCEL RESERV.” from the  
Function menu. For details, refer to “Canceling (Deleting) a Document  
Queued in Memory for Transmission” on page 42.  
Since a document with multiple pages is saved in memory while it is  
being sent, the document is scanned at high speed. A maximum of  
512 pages can be stored in memory. (If a high resolution is selected  
while scanning detailed documents, 512 pages may not be stored in  
memory.) If memory is nearly full, scanning of the document is  
stopped and a message appears, allowing you to select whether to  
start the transmission or cancel that transmission job. If the selection  
is made to cancel the job, the pages of the document that have been  
scanned for that job are deleted. If the selection is made to begin the  
transmission, scanning of the document is stopped and transmission  
begins. After the scanned pages have been sent, scanning of the doc-  
ument starts again.  
Basic Fax Operation  
31  
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Sending a Fax Using the Original Glass  
1
2
Press the Fax key to enter Fax mode.  
Remove all documents from the ADF.  
ꢀ"  
If you are using the original glass to scan, do not load any documents  
into the ADF.  
3
4
Lift to open the ADF cover.  
Place the original document face down on the original glass and align the  
document on the scales above and to the left of the original glass.  
5
Gently close the ADF cover.  
ꢀ"  
Closing it too quickly may cause the document to move on the original  
glass.  
6
Press the Resolution key to specify the desired image quality.  
ꢀ"  
The document image quality can be adjusted by pressing the Resolu-  
tion key. For details, refer to “Improving Resolution” on page 34.  
7
Specify the fax number of the recipient in one of the following ways:  
Direct dialing  
Using the one-touch dial keys (including group dialing)  
Using the phone book functions  
Using the Redial/Pause key  
ꢀ"  
For details on specifying the recipient, refer to “Specifying a Recipient”  
on page 34. For details on using the Redial/Pause key, refer to “Using  
the Redial Function” on page 38.  
ꢀ"  
A transmission can also be sent to multiple recipients with the Broad-  
cast function. For details on sending a broadcast transmission, refer to  
“Sending a Fax to Multiple Recipients (Broadcast Transmission)” on  
page 38.  
8
9
Press the Start key.  
A screen appears, requesting confirmation of the scanning area.  
To scan the displayed scanning area, press the Menu Select key. The  
document is scanned.  
ꢀ"  
To change the displayed scanning area, press the , key, select the  
desired scanning area in the next screen that appears, and then press  
the Menu Select key. Press the Menu Select key again to start scan-  
ning.  
32  
Basic Fax Operation  
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10  
To scan multiple pages from the original glass, check that the message  
“NEXT PAGE?” appears, replace the document, and then press the Menu  
Select key. When scanning of the document is finished, press the Start  
key.  
The document is scanned, and then the fax is sent.  
ꢀ"  
ꢀ"  
To stop the transmission, press the Stop/Reset key. A message  
and then press the Menu Select key.  
If the fax could not be sent (for example, because the line was busy),  
the automatic redial function will try sending the transmission again.  
If the fax could not be sent with the automatic redial function, a TX  
Result Report can be printed. For details, refer to “TX RESULT  
REPORT” on page 67.  
ꢀ"  
ꢀ"  
If you want to cancel a scanned document queued for transmission or  
a fax waiting to be redialed, select “CANCEL RESERV.” from the  
Function menu. For details, refer to “Canceling (Deleting) a Document  
Queued in Memory for Transmission” on page 42.  
Since a document with multiple pages is saved in memory while it is  
being sent, the document is scanned at high speed. A maximum of  
512 pages can be stored in memory. (If a high resolution is selected  
while scanning detailed documents, 512 pages may not be stored in  
memory.) If memory is nearly full, scanning of the document is  
stopped and a message appears, allowing you to select whether to  
start the transmission or cancel that transmission job. If the selection  
is made to cancel the job, the pages of the document that have been  
scanned for that job are deleted. If the selection is made to begin the  
transmission, scanning of the document is stopped and transmission  
begins. After the scanned pages have been sent, scanning of the doc-  
ument starts again.  
Basic Fax Operation  
33  
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Improving Resolution  
The image quality of a document can be adjusted before it is sent as a fax.  
1
2
Press the Resolution key.  
Using the * and ) keys, select the fax resolution, and then press the  
Menu Select key.  
ꢀ"  
Select the resolution appropriate for the document.  
- STD: For documents containing normal text (such as handwriting)  
(Standard)  
- FINE: For documents containing small text  
- S/F: For documents such as newspapers or those containing  
detailed illustrations (Super Fine)  
- H/T: For documents with shades, such as photos (Half Tone)  
If “H/T” was selected, a screen appears, allowing you to select a  
detailed setting (“STD”, “FINE” or “S/F”).  
ꢀ"  
The resolution returns to the default setting after the document is  
scanned with a normal transmission or after transmission after manual  
transmission. The default setting can be changed. This is useful for  
specifying a frequently used resolution setting as the default. For  
details, refer to “TX SETTING” on page 20.  
Specifying a Recipient  
The recipients can be specified in any of the following ways.  
Direct dialing: Directly type in the fax number.  
Using the one-touch dial key: Specify a recipient registered with a  
one-touch dial key.  
Using the Speed Dial function: Specify a recipient registered with a speed  
dial.  
Using the phone book functions: List or search for recipients registered as  
one-touch dial keys or speed dial numbers, and then select a recipient.  
Using the Redial/Pause key: Specify the number of the recipient dialed  
last.  
34  
Improving Resolution  
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1
Use the numeric keypad to type in the fax number for the recipient.  
ꢀ"  
The keys that can be used to enter the fax number are: the number  
keys (0 through 9), and #.  
If the Redial/Pause key is pressed while entering the fax number, a  
2.5-second pause is added. A pause appears as “P” in the message  
window.  
ꢀ"  
ꢀ"  
If the machine is connected to a PBX line and the prefix number (out-  
side line access number) has been specified in the “COMM. SET-  
TING” on page 23, enter “#” to dial the outside line access number  
automatically.  
To erase the entered number, hold down the Cancel/C key for about  
one second, or press the Stop/Reset key.  
Using a One-Touch Dial Key  
If a recipient has been registered with a one-touch dial key, the recipient’s fax  
number can be dialed simply by pressing the programmed one-touch dial key.  
ꢀ"  
The recipient must have been registered with a one-touch dial key in  
advance. For details, refer to “Programming a One-Touch Dial Key” on  
page 56.  
1
Press the desired one-touch dial key.  
ꢀ"  
Press the one-touch dial key programmed with the group dial recipi-  
ents to send a fax to multiple recipients.  
ꢀ"  
ꢀ"  
If an incorrect recipient is selected, press the Cancel/C key.  
If the one-touch dial key that is pressed is not registered with a fax  
number, the message “NOT FAX NO.” appears. In addition, if the  
one-touch dial key that is pressed is not registered with a recipient, the  
message “NOT REGISTERED!” appears. Press a one-touch dial key  
registered with a fax number.  
Specifying a Recipient  
35  
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Using the Speed Dial Function  
If a recipient has been registered with a speed dial number, the recipient’s fax  
number can be dialed simply by pressing a speed dial number key.  
ꢀ"  
The recipient must have been registered with a speed dial in advance.  
For details, refer to “Programming a Speed Dial Number” on page 59.  
1
2
Press the Speed Dial key.  
Use the keypad to enter the 3-digit speed dial number programmed with  
the desired recipient.  
The recipient’s name appears in the message window.  
ꢀ"  
ꢀ"  
If an incorrect recipient is selected, press the Cancel/C key.  
If the entered speed dial number is not registered with a fax number,  
the message “NOT FAX NO.” appears. In addition, if the entered  
speed dial number is not registered with a recipient, the message  
“NOT REGISTERED!” appears. Enter a speed dial number registered  
with a fax number.  
ꢀ"  
If you enter 2-digit speed dial number, make sure to enter [0] at first.  
For example when speed dial number is [11], enter [011].  
Using the List Function of the Phone Book  
If a recipient is registered with a one-touch dial key or a speed dial number,  
the recipient can be found by using the List or Search function of the phone  
book.  
Follow the procedure described below to search using the List function of the  
phone book.  
1
2
Press the Speed Dial key twice.  
Using the * and ) keys, select “LIST”, and then press the Menu Select  
key.  
The list of programmed one-touch dial keys and speed dial numbers is  
displayed.  
3
4
Using the + and , keys, select the desired recipient.  
Press the Start key.  
The document is scanned, and then the fax is sent.  
ꢀ"  
To stop the transmission, press the Stop/Reset key. A message  
appears, requesting confirmation to cancel the setting. Select “Yes”,  
and then press the Menu Select key.  
36  
Specifying a Recipient  
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Using the Search Function of the Phone Book  
If a recipient is registered with a one-touch dial key and a speed dial number,  
the recipient can be found by using the List or Search function of the phone  
book.  
Follow the procedure described below to search using the Search function of  
the phone book.  
1
2
Press the Speed Dial key twice.  
Using the * and ) keys, select “SEARCH”, and then press the Menu  
Select key.  
A screen appears, allowing you to enter the text to be searched for.  
3
Using the keypad, enter the first few characters of the name programmed  
for the desired recipient.  
ꢀ"  
Enter the name programmed in the one-touch dial key or the speed  
dial number. For details on entering text, refer to “Entering Text” on  
page 79.  
ꢀ"  
Text up to 10 characters long can be entered.  
4
Press the Menu Select key.  
The number of names beginning with the text entered in step 3 is dis-  
played.  
ꢀ"  
If no names beginning with the entered text are found, "(0)" is dis-  
played.  
5
To select a recipient from the displayed search results, skip to step 7.  
ꢀ"  
To narrow down the search results even further, press the Menu  
Select key, and then enter more search text.  
6
7
Press the Menu Select key.  
Using the + and , keys, select the desired recipient.  
ꢀ"  
If the desired recipient name does not appear in the search results,  
press the Clear/C key twice to return to the screen allowing you to  
enter the text to be searched for, and then try searching for different  
text.  
8
Press the Start key.  
The document is scanned, and then the fax is sent.  
ꢀ"  
To stop the transmission, press the Stop/Reset key. A message  
appears, requesting confirmation to cancel the setting. Select “Yes”,  
and then press the Menu Select key.  
Specifying a Recipient  
37  
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Using the Redial Function  
To send a fax to the last number dialed, press the Redial/Pause key to recall  
the fax number.  
1
Press the Redial/Pause key. Check that the desired fax number appears  
Specifying Multiple Recipients  
A fax can be sent to multiple recipients in a single transmission. There are  
two methods for sending a fax to multiple recipients in a single transmission.  
Using group dial function  
Using Broadcast function  
For details on specifying a recipient using group dialing, refer to “Using a  
One-Touch Dial Key” on page 35.  
For details on sending a broadcast fax transmission, refer to the following  
section.  
Sending a Fax to Multiple Recipients (Broadcast  
Transmission)  
The recipients can be specified by using the one-touch dial keys, the speed  
dial numbers or group dialing, by selecting from the phone book, or by enter-  
ꢀ"  
A maximum of 125 recipients can be selected at one time. If recipients  
are selected by using one-touch dial keys, a maximum of 9 recipients  
can be specified. If recipients are selected by using speed dial num-  
bers, a maximum of 100 recipients can be specified. A maximum of 16  
recipients can be specified by entering the fax number using the key-  
pad.  
ꢀ"  
With the transmission result report, you can check whether the fax  
was sent to all recipients. For details on the transmission result report,  
refer to “Checking the Transmission/Reception Result From the Mes-  
sage Window” and “About the Reports and Lists” on page 67.  
1
2
Position the document to be faxed.  
If necessary, change the “Resolution” setting.  
ꢀ"  
The document image quality can be adjusted by pressing the Resolu-  
tion key. For details, refer to “Improving Resolution” on page 34.  
3
Press the Function key.  
38  
Specifying Multiple Recipients  
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4
5
Check that the BROADCAST screen appears, and then press the Menu  
Select key.  
Specify the fax number of the recipient. Repeat the appropriate operations  
described below until all recipients have been specified.  
Direct dialing: Enter the fax number of the recipient directly using the  
keypad. Press the Menu Select key, and then specify the next recipi-  
ent.  
Using the one-touch dial keys (including group dialing): Press the  
one-touch dial key programmed with the desired fax number. Press  
the Menu Select key, and then specify the next recipient.  
Using the speed dial numbers: Press the Speed Dial key, and then  
use the keypad to enter the 3-digit speed dial number programmed  
with the desired fax number. Press the Menu Select key, and then  
specify the next recipient.  
Using the phone book functions: Press the Speed Dial key twice, and  
then select either “LIST” or “SEARCH” to select the desired fax num-  
ber. (Refer to “Using the List Function of the Phone Book” on page  
36.) Press the Menu Select key, and then specify the next recipient.  
6
7
Press the Start key.  
A message appears, allowing you to select whether or not to check the  
recipients.  
To check the recipients, press the Menu Select key.  
The recipients specified in step 5 are displayed in the order that they were  
selected.  
ꢀ"  
If you do not want to check the recipients, skip to step 10.  
8
Check the recipient, and then press the Menu Select key. The next recip-  
ient is displayed.  
ꢀ"  
If you want to delete the displayed recipient, press the Cancel/C key.  
9
After all recipients have been checked, “Fin.=START” appears in the mes-  
sage window.  
10  
Press the Start key to begin scanning and sending the fax.  
ꢀ"  
To stop the transmission, press the Stop/Reset key. A message  
appears, requesting confirmation to cancel the setting. Select “Yes”,  
and then press the Menu Select key. If this is done, all selected recip-  
ients are cleared.  
ꢀ"  
During transmission, the message “SET DOCUMENT” appears; how-  
ever, the document is sent to all specified recipients after being  
scanned only once.  
Specifying Multiple Recipients  
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Sending a Fax at a Specified Time (Timer  
Transmission)  
A document can be scanned and stored in memory to be sent at a specified  
time. This feature is convenient for sending faxes at discounted calling times.  
ꢀ"  
If the machine is not programmed with the current time, the fax cannot  
be sent at the specified time. For details on specifying the time, refer  
to “USER SETTING” on page 25.  
ꢀ"  
Timer transmission can be combined with broadcast transmission.  
1
2
Position the document to be faxed.  
If necessary, change the “Resolution” setting.  
ꢀ"  
The document image quality can be adjusted by pressing the Resolu-  
tion key. For details, refer to “Improving Resolution” on page 34.  
3
4
Press the Function key, then the , key.  
Check that the TIMER TX screen appears, and then press the Menu  
Select key.  
5
Using the keypad, enter the desired transmission time, and then press the  
Menu Select key.  
ꢀ"  
ꢀ"  
The time is set in the 24-hour format.  
the correct time.  
6
Specify the fax number of the recipient.  
ꢀ"  
ꢀ"  
Refer to “Specifying a Recipient” on page 34.  
press the Function key, and then display the BROADCAST screen.  
After all recipients have been entered, press the Start key to begin  
scanning, and then the machine enters transmission standby mode.  
For details on broadcast transmissions, refer to “Sending a Fax to  
Multiple Recipients (Broadcast Transmission)” on page 38.  
7
Press the Start key to begin scanning, and then the machine enters trans-  
mission standby mode.  
ꢀ"  
If you want to cancel a timer transmission, select “CANCEL RESERV.”  
from the FUNCTION menu. For details, refer to “Canceling (Deleting)  
a Document Queued in Memory for Transmission” on page 42.  
40  
Sending a Fax at a Specified Time (Timer Transmission)  
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Sending a Fax Manually  
If the machine is connected to a telephone and the same line is used for both  
phoning and faxing, the document can simply be sent after talking with the  
recipient over the phone.  
This is useful, for example, if you want to tell the recipient that you are send-  
ing a fax.  
1
2
Load the document into the ADF.  
If necessary, change the “Resolution” setting.  
ꢀ"  
The document image quality can be adjusted by pressing the Resolu-  
tion key. For details, refer to “Improving Resolution” on page 34.  
3
4
Pick up the handset and check that the dial tone can be heard.  
Specify the fax number of the recipient by using the telephone to dial the  
fax number.  
ꢀ"  
ꢀ"  
The fax number of the recipient can also specified using the keypad in  
the control panel of this machine.  
If Pulse is selected as the telephone line type, press the key to tem-  
porarily change the line type to Tone.  
5
After finishing talking on the phone, the recipient should press the neces-  
sary key to start receiving the fax.  
Once the recipient’s fax machine is ready, a beep is sounded.  
6
7
Press the Start key to begin scanning and sending the fax.  
Replace the handset to its cradle.  
ꢀ"  
To stop the transmission, press the Stop/Reset key. A message  
appears, requesting confirmation to cancel the setting. Select “Yes”,  
and then press the Menu Select key.  
Sending a Fax Manually Using the On Hook Key  
1
2
Load the document into the ADF.  
If necessary, change the “Resolution” setting.  
ꢀ"  
The document image quality can be adjusted by pressing the Resolu-  
tion key. For details, refer to “Improving Resolution” on page 34.  
3
Press the On hook key.  
Sending a Fax Manually  
41  
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4
Specify the fax number of the recipient.  
ꢀ"  
If Pulse is selected as the telephone line type, press the key to tem-  
porarily change the line type to Tone.  
5
Press the Start key to begin scanning and sending the fax.  
ꢀ"  
To stop the transmission, press the Stop/Reset key. A message  
appears, requesting confirmation to cancel the setting. Select “Yes”,  
and then press the Menu Select key.  
Canceling (Deleting) a Document Queued in  
Memory for Transmission  
Of the documents stored in memory and waiting to be sent, a specific docu-  
ment can be selected and deleted.  
1
2
Press the Function key, then the , key twice.  
Check that the CANCEL RESERV. screen appears, and then press the  
Menu Select key.  
The details (specified transmission time and type of transmission) of the  
jobs queued in memory are displayed.  
ꢀ"  
If no jobs have been queued in memory, the message "NONE"  
appears.  
3
Using the + and , keys, select the job to be deleted.  
ꢀ"  
The following types of job are displayed.  
MEMORY: Normal transmission queued in memory (fax)  
B-CAST: Broadcast transmission (fax)  
TIMER: Timer transmission (fax)  
SCAN: Scan to email transmission  
ꢀ"  
To check the recipient of the currently displayed transmission job,  
press the ) key. After checking, press the Menu Select key to return  
to the previous screen.  
4
5
Press the Menu Select key to delete the displayed job.  
To delete another queued job, repeat steps 2 and 4.  
42  
Canceling (Deleting) a Document Queued in Memory for  
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About the Fax Header  
If transmission source information is set in Header setting to be printed, infor-  
mation such as the sender’s name, fax number, transmission date/time, ses-  
sion number and page number can be printed by the recipient.  
The following items in the header.  
Element  
Description  
Transmission date/time Shows the date/time that the fax was sent. The  
time is indicated in the 24-hour format.  
Fax number  
Shows the sender’s fax number.  
Shows the sender’s name.  
Sender’s name  
Session number  
Shows the session number used to manage the  
sent fax.  
Page number  
Shown as page number/total number of pages.  
ꢀ"  
For a transmission using the telephone or  
the On hook key, the total number of pages  
is not shown.  
ꢀ"  
To print the fax header on the sent fax, specify the transmission  
source information on the USER SETTING menu of the configuration  
menu, and then use Header on the TX SETTING to select whether or  
not the transmission source information is printed. For details, refer to  
“TX SETTING” on page 20.  
About the Fax Header  
43  
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44  
About the Fax Header  
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Receiving Faxes  
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Receiving Faxes Automatically  
ꢀ"  
be sure to leave the machine turned on.  
ꢀ"  
To print a received fax, change the paper type to PLAIN PAPER and  
the paper size to A4, LEGAL, LETTER or OFICIO (Mexico only).  
If the RX Mode parameter on the RX SETTING menu is set to “Auto RX”, no  
special operation is needed in order to receive the fax. Reception begins after  
the specified number of rings.  
ꢀ"  
ꢀ"  
If the RX Mode parameter on the RX SETTING menu is set “Manual  
RX”, the fax is not received automatically. For details, refer to “RX  
SETTING” on page 21.  
If “Memory RX Mode” is set to “ON”, printing does not begin automati-  
cally after the fax is received. A received document is saved in mem-  
ory and is printed at the time specified for “Memory RX Mode”. In  
addition, if “Memory RX Mode” is set to “OFF”, the fax is printed. For  
details on “Memory RX Mode” in the configuration menu, refer to “RX  
SETTING” on page 21. For details on specifying the settings for  
“Memory RX Mode”, refer to “Setting Up the Memory RX Mode” on  
page 27.  
ꢀ"  
This machine does not support polling reception.  
Receiving Faxes Manually  
ꢀ"  
When the machine is turned off, faxes cannot be received. Therefore,  
be sure to leave the machine turned on.  
ꢀ"  
To print a received fax, change the paper type to PLAIN PAPER and  
the paper size to A4, LEGAL, LETTER or OFICIO (Mexico only).  
If a telephone is connected to this machine and the same line is used for  
phoning and faxing, the fax can be received after picking up the handset.  
1
After the telephone rings, pick up the handset.  
ꢀ"  
If “RX MODE” on the RX SETTING menu is set to “Manual RX”, the  
machine will continue ringing whether the call is being received from a  
fax machine or a telephone.  
46  
Receiving Faxes Automatically  
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2
Press the Start key.  
The machine starts receiving the fax.  
ꢀ"  
ꢀ"  
After completing the telephone conversation, press the Start key to  
begin receiving the fax.  
If the handset is picked up and the call is being received from a fax  
machine, press the Start key to begin receiving the fax.  
3
Replace the handset to its cradle.  
Printing Received Faxes  
What Is the Guaranteed Imageable (Printable) Area?  
The printable area on all media  
sizes is up to 4 mm (0.157") from  
the edges of the media.  
a
a
a
ꢀ"  
The printable area of  
received faxes differs  
depending on the sender’s  
scanning area.  
Printable  
Area  
a
a=4 mm (0.157")  
Printing Received Faxes  
47  
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Adding the Sender’s Information When Printing Faxes  
If “Footer” in the configuration menu is set to “ON”, information such as the  
sender’s fax number, reception date/time, session number and page number  
can be printed 4 mm (0.157") from the bottom edge of the fax that is received  
and printed.  
The following items in the footer.  
Item  
Description  
This machine’s fax num- Shows the fax number specified for this machine  
ber  
from the USER SETTING menu in the configura-  
Reception date/time  
Shows the date/time that the fax was received.  
The time is indicated in the 24-hour format.  
Sender’s fax number  
Session number  
Shows the sender’s fax number.  
Shows the session number used to manage the  
received fax.  
Page number  
Shows the page number.  
ꢀ"  
In order to print the footer, the Footer parameter on the RX SETTING  
menu of the configuration menu must be set “ON”. For details, refer to  
“RX SETTING” on page 21.  
48  
Printing Received Faxes  
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Method of printing during reception  
The relationship between the length of the received document and the docu-  
ment that is actually printed is shown below.  
The document is printed differently depending on the setting selected for the  
REDUCTION RX parameter on the RX SETTING menu.  
REDUCTION RX: ON  
Recording Footer Length of received Printing  
paper size  
image [mm]  
Less than 289  
290 – 385  
A4  
OFF  
1 page with 100%  
1 page with (289/image length)%  
reduction  
386 – 570  
571 – 851  
852 -  
Divide into 2 pages with 100%  
Divide into 3 pages with 100%  
Divide into 4 pages with 100%….  
1 page with 100%  
ON  
Less than 285  
286 – 381  
1 page with (285/image length)%  
reduction  
382 – 562  
563 – 839  
840 -  
Divide into 2 pages with 100%  
Divide into 3 pages with 100%  
Divide into 4 pages with 100%…  
1 page with 100%  
Letter  
OFF  
Less than 271  
272 – 387  
1 page with (271/image length)%  
reduction  
388 – 534  
535 – 797  
798 -  
Divide into 2 pages with 100%  
Divide into 3 pages with 100%  
Divide into 4 pages with 100%….  
1 page with 100%  
ON  
Less than 267  
268 – 383  
1 page with (267/image length)%  
reduction  
382 – 526  
527 – 785  
786 -  
Divide into 2 pages  
Divide into 3 pages or more  
Divide into 4 pages with 100%….  
Printing Received Faxes  
49  
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Recording Footer Length of received Printing  
paper size  
image [mm]  
Less than 348  
348 – 385  
Legal  
OFF  
1 page with 100%  
1 page with (347/image length)%  
reduction  
386 – 686  
687 – 1025  
1026 -  
Divide into 2 pages with 100%  
Divide into 3 pages with 100%  
Divide into 4 pages with 100%….  
1 page with 100%  
ON  
Less than 344  
344 – 381  
1 page with (343/image length)%  
reduction  
382 – 678  
679 – 1013  
1014 -  
Divide into 2 pages with 100%  
Divide into 3 pages with 100%  
Divide into 4 pages with 100%….  
1 page with 100%  
Oficio  
OFF  
Less than 335  
336 – 385  
1 page with (335/image length)%  
reduction  
382 – 662  
663 – 989  
990 -  
Divide into 2 pages with 100%  
Divide into 3 pages with 100%  
Divide into 4 pages with 100%….  
1 page with 100%  
ON  
Less than 331  
332 – 381  
1 page with (331/image length)%  
reduction  
382 – 654  
655 – 977  
978  
Divide into 2 pages with 100%  
Divide into 3 pages with 100%  
Divide into 4 pages with 100%….  
50  
Printing Received Faxes  
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REDUCTION RX: OFF  
Recording Footer Length of received Printing  
paper size  
image [mm]  
Less than 289  
290 – 570  
571 – 851  
852 -  
A4  
OFF  
ON  
1 page  
Divide into 2 pages  
Divide into 3 pages  
Divide into 4 pages or more  
1 page  
Less than 285  
286 – 562  
563 – 839  
840 -  
Divide into 2 pages  
Divide into 3 pages  
Divide into 4 pages or more  
1 page  
Letter  
OFF  
ON  
Less than 271  
272 – 534  
535 – 797  
798 -  
Divide into 2 pages  
Divide into 3 pages  
Divide into 4 pages or more  
1 page  
Less than 267  
268 – 526  
527 – 785  
786 -  
Divide into 2 pages  
Divide into 3 pages  
Divide into 4 pages or more  
1 page  
Legal  
OFF  
ON  
Less than 348  
349 – 688  
689 – 1028  
1029 -  
Divide into 2 pages  
Divide into 3 pages  
Divide into 4 pages or more  
1 page  
Less than 344  
345 – 680  
681 – 1016  
1017 -  
Divide into 2 pages  
Divide into 3 pages  
Divide into 4 pages or more  
Printing Received Faxes  
51  
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Recording Footer Length of received Printing  
paper size  
image [mm]  
Less than 335  
356 – 662  
663 – 989  
990 -  
Oficio  
OFF  
1 page  
Divide into 2 pages  
Divide into 3 pages  
Divide into 4 pages or more  
1 page  
ON  
Less than 331  
332 – 654  
655 – 977  
978 -  
Divide into 2 pages  
Divide into 3 pages  
Divide into 4 pages or more  
52  
Printing Received Faxes  
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REDUCTION RX: CUT  
Recording Footer Length of received Printing  
paper size  
image [mm]  
Less than 289  
290 – 313  
A4  
OFF  
1 page  
Print into 1 page. 1-24mm of end  
is cut.  
314 – 570  
571 – 594  
Divide into 2 pages  
Divide into 2 pages. 1-24mm of  
end is cut.  
595 – 851  
852 -  
Divide into 3 pages  
Divide into 3 pages....  
1 page  
ON  
Less than 285  
286 – 309  
Print into 1 page. 1-24mm of end  
is cut.  
310 – 562  
563 – 586  
Divide into 2 pages  
Divide into 2 pages. 1-24mm of  
end is cut.  
587 – 839  
840 -  
Divide into 3 pages  
Divide into 3 pages....  
1 page  
Letter  
OFF  
Less than 271  
272 – 295  
Print into 1 page. 1-24mm of end  
is cut.  
296 – 534  
535 – 558  
Divide into 2 pages  
Divide into 2 pages. 1-24mm of  
end is cut.  
559 – 797  
798 -  
Divide into 3 pages  
Divide into 3 pages....  
1 page  
ON  
Less than 267  
268 – 291  
Print into 1 page. 1-24mm of end  
is cut.  
292 – 526  
527 – 550  
Divide into 2 pages  
Divide into 2 pages. 1-24mm of  
end is cut.  
551 – 785  
786 -  
Divide into 3 pages  
Divide into 3 pages....  
Printing Received Faxes  
53  
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Recording Footer Length of received Printing  
paper size  
image [mm]  
Less than 348  
348 – 371  
Legal  
OFF  
1 page  
Print into 1 page. 1-24mm of end  
is cut.  
372 – 686  
687 – 710  
Divide into 2 pages  
Divide into 2 pages. 1-24mm of  
end is cut.  
711 – 1025  
1026 -  
Divide into 3 pages  
Divide into 3 pages....  
1 page  
ON  
Less than 344  
344 – 367  
Print into 1 page. 1-24mm of end  
is cut.  
368 – 678  
679 – 702  
Divide into 2 pages  
Divide into 2 pages. 1-24mm of  
end is cut.  
703 – 1013  
1014 -  
Divide into 3 pages  
Divide into 3 pages....  
1 page  
Oficio  
OFF  
Less than 335  
336 – 359  
Print into 1 page. 1-24mm of end  
is cut.  
360 – 662  
663 – 686  
Divide into 2 pages  
Divide into 2 pages. 1-24mm of  
end is cut.  
687 – 989  
990 -  
Divide into 3 pages  
Divide into 3 pages....  
1 page  
ON  
Less than 331  
332 – 355  
Print into 1 page. 1-24mm of end  
is cut.  
356 –654  
655 – 678  
Divide into 2 pages  
Divide into 2 pages. 1-24mm of  
end is cut.  
679 – 977  
978 -  
Divide into 3 pages  
Divide into 3 pages....  
54  
Printing Received Faxes  
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Registering  
Recipients  
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About the FAX REGISTRATION Function  
Frequently used fax numbers can be registered with the FAX REGISTRA-  
TION function so that the fax number can be easily accessed. In addition, this  
reduces input errors.  
The following registration methods are available:  
One-touch dial: Register fax numbers with one-touch dial keys. Press a  
one-touch dial key to recall them. For details on specifying settings, refer  
press a keypad to recall them. For details on specifying settings, refer to  
“Speed Dialing” on page 59.  
Group dial: Multiple recipients can be grouped and registered with a  
one-touch dial key. Press the one-touch dial key to recall the group. For  
details on specifying settings, refer to “Group Dialing” on page 61.  
ꢀ"  
If a recipient is registered with a one-touch dial key or a speed dial  
number, the recipient can be searched for by using the phone book  
functions. For details on using the phone book functions, refer to  
“Using the List Function of the Phone Book” on page 36 and “Using  
the Search Function of the Phone Book” on page 37.  
One-Touch Dialing  
Programming a One-Touch Dial Key  
Register frequently used fax numbers with one-touch dial keys (maximum 9).  
When sending a fax, press a one-touch dial key to recall them.  
ꢀ"  
To register multiple recipients with a one-touch dial key, program it as  
a group dial. For details on programming group dialing, refer to “Group  
Dialing” on page 61.  
1
2
Press the Menu Select key, then the , key three times.  
Check that the FAX REGISTRATION screen appears, and then press the  
Menu Select key.  
3
Check that the ONE-TOUCH DIAL screen appears, and then press the  
Menu Select key.  
56  
About the FAX REGISTRATION Function  
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4
Press the one-touch dial key that you want to program.  
ꢀ"  
If the one-touch dial key that is pressed is already registered with a  
recipient, the message “REGISTERED!” appears. Press the Menu  
Select key, and then press a one-touch dial key with no recipient reg-  
istered.  
5
Enter the name of the one-touch dial to be programmed, and then press  
the Menu Select key.  
ꢀ"  
ꢀ"  
Text up to 20 characters long can be entered for the name.  
For details on entering/editing text and the characters that can be  
ꢀ"  
To cancel programming, press the Cancel/C key. (To cancel program-  
ming while the name is being entered, press the Menu Select key,  
and then press the Cancel/C key.)  
6
Using the keypad, enter the fax number of the recipient, and then press  
the Menu Select key.  
ꢀ"  
ꢀ"  
The fax number can contain a maximum of 50 characters.  
For details on entering/editing numbers, refer to “Entering Text” on  
page 79.  
ꢀ"  
To cancel programming, press the Cancel/C key. (To cancel program-  
ming while the number is being entered, press the Menu Select key,  
and then press the Cancel/C key.)  
7
Select the modem speed, and then press the Menu/Select key.  
The entered information is programmed with the one-touch dial key, and  
the message “SELECT REGIST.KEY” appears.  
ꢀ"  
If a transmission error occurs, select 14.4 or 9.6 for the modem speed.  
8
To program another one-touch dial key, press the one-touch dial key, and  
then repeat the procedure starting from step 5.  
ꢀ"  
To finish the procedure and return to the Fax mode screen, continue  
pressing the Cancel/C key until the Fax mode screen is displayed.  
One-Touch Dialing  
57  
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Changing/Deleting One-Touch Dial Information  
The registered one-touch dial information can be corrected.  
1
2
Press the Menu Select key, then the , key three times.  
Check that the FAX REGISTRATION screen appears, and then press the  
Menu Select key.  
3
Check that the ONE-TOUCH DIAL screen appears, and then press the  
Menu Select key.  
4
5
Press the one-touch dial key that you want to change or delete.  
Press the Cancel/C key.  
ꢀ"  
If a one-touch dial key programmed with a group of fax numbers is  
pressed, the message “GROUP” appears in the upper-right corner of  
the screen. To delete the group, press the Cancel/C Key.  
ꢀ"  
To change group dialing, refer to “Changing/Deleting Group Dialing  
Information” on page 62.  
6
Using the * and ) keys, select either “EDIT” or “DELETE”, and then  
press the Menu Select key.  
ꢀ"  
ꢀ"  
If “EDIT” was selected, the name is displayed. Continue with step 7.  
If “DELETE” was selected, the settings programmed for the one-touch  
dial key are deleted and the message “SELECT REGIST.KEY”  
appears again. Skip to step 9.  
ꢀ"  
When a one-touch dial number is deleted, it is also deleted from the  
group dialing that it is used in.  
7
Change the name, fax number, modem speed as desired.  
ꢀ"  
ꢀ"  
For details on changing the name, refer to “Entering Text” on page 79.  
If you try to change the settings for a one-touch dial number used in  
group dialing, a confirmation message appears, asking whether or not  
to keep the changed one-touch dial number in the group dialing.  
If the Menu Select key is pressed, the corresponding one-touch dial  
number programmed in group dialing is kept.  
If the Cancel/C key is pressed, the corresponding one-touch dial num-  
ber programmed in group dialing is deleted.  
8
When you are finished making changes, press the Menu Select key.  
The message “SELECT REGIST. KEY” appears.  
58  
One-Touch Dialing  
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9
To change or to delete other one-touch dial information, press the  
one-touch dial key, and then repeat the procedure starting from step 5.  
OR  
To finish the procedure and return to the Fax mode screen, continue  
pressing the Cancel/C key until the Fax mode screen is displayed.  
Speed Dialing  
Programming a Speed Dial Number  
Register frequently used fax numbers with speed dial numbers (maximum  
100). Enter the speed dial number when sending a fax to recall the fax num-  
ber.  
1
2
Press the Menu Select key, then the , key three times.  
Check that the FAX REGISTRATION screen appears, then press the  
Menu Select key, and then press , key.  
3
4
Check that the SPEED DIAL screen appears, and then press the Menu  
Select key.  
Using the keypad, enter the 3-digit speed dial number (ex. 011) that you  
want to program.  
ꢀ"  
If the speed dial number that is entered is already registered with a  
recipient, the message “REGISTERED!” appears. Press the Menu  
Select key, and then press a speed dial number with no recipient reg-  
istered.  
ꢀ"  
If you enter 2-digit speed dial number, make sure to enter [0] at first.  
For example when speed dial number is [11], enter [011].  
5
Enter the name of the speed dial to be programmed, and then press the  
Menu Select key.  
ꢀ"  
ꢀ"  
Text up to 20 characters long can be entered for the name.  
For details on entering/editing text and the characters that can be  
entered, refer to “Entering Text” on page 79.  
ꢀ"  
To cancel programming, press the Cancel/C key. (To cancel program-  
ming while the name is being entered, press the Menu Select key,  
and then press the Cancel/C key.)  
Speed Dialing  
59  
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6
Using the keypad, enter the fax number of the recipient and then press  
the Menu Select key.  
ꢀ"  
ꢀ"  
The fax number can contain a maximum of 50 characters.  
For details on entering/editing numbers, refer to “Entering Text” on  
page 79.  
ꢀ"  
To cancel programming, press the Cancel/C key. (To cancel program-  
ming while the number is being entered, press the Menu Select key,  
and then press the Cancel/C key.)  
7
Select the modem speed, and then press the Menu/Select key.  
The entered information is registered with the speed dial number, and  
then the speed dial input screen appears.  
ꢀ"  
If a transmission error occurs, select 14.4 or 9.6 for the modem speed.  
8
To program another speed dial number, enter the speed dial number, and  
then repeat the procedure starting from step 4.  
ꢀ"  
To finish the procedure and return to the Fax mode screen, continue  
pressing the Cancel/C key until the Fax mode screen is displayed.  
Changing/Deleting Speed Dial Information  
The registered speed dial information can be corrected.  
1
2
Press the Menu Select key, then the , key three times.  
Check that the FAX REGISTRATION screen appears, then press the  
Menu Select key, and then press the , key.  
3
4
Check that the SPEED DIAL screen appears, and then press the Menu  
Select key.  
Using the keypad, enter the speed dial number that you want to change or  
delete.  
5
6
Press the Cancel /C key.  
Using the * and ) keys, select either “EDIT” or “DELETE”, and then  
press the Menu Select key.  
ꢀ"  
ꢀ"  
If “EDIT” was selected, the name is displayed. Continue with step 7.  
If “DELETE” was selected, the settings programmed for the speed dial  
number are deleted and the speed dial input screen appears again.  
Skip to step 9.  
ꢀ"  
If a speed dial number used in group dialing is deleted, it is also  
deleted from the corresponding group dialing.  
60  
Speed Dialing  
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7
Change the name, fax number, modem speed as desired.  
ꢀ"  
If you try to change the settings for a speed dial number used in group  
dialing, a confirmation message appears, asking whether or not to  
keep the changed speed dial number in the group dialing.  
If the Menu Select key is pressed, the corresponding speed dial num-  
ber programmed in group dialing is kept.  
If the Cancel/C key is pressed, the corresponding speed dial number  
programmed in group dialing is deleted.  
ꢀ"  
For details on editing text, refer to “Entering Text” on page 79.  
8
9
When you are finished making changes, press the Menu Select key.  
The speed dial input screen appears.  
To change or to delete another speed dial number, enter the speed dial  
number, and then repeat the procedure starting from step 5.  
ꢀ"  
To finish the procedure and return to the Fax mode screen, continue  
pressing the Cancel/C key until the Fax mode screen is displayed.  
Group Dialing  
Programming Group Dialing  
Register multiple frequently used fax numbers (maximum 50) together with  
one-touch dial keys and speed dial numbers. Press a one-touch dial key  
when sending a fax to recall them.  
1
2
Press the Menu Select key, then the , key three times.  
Check that the FAX REGISTRATION screen appears, then press the  
Menu Select key, and then press the , key twice.  
3
4
Check that the GROUP DIAL screen appears, and then press the Menu  
Select key.  
Press the one-touch dial key that you want to program.  
ꢀ"  
If the one-touch dial key that is pressed is already registered with a  
recipient, the message “REGISTERED!” appears. Press the Menu  
Select key, and then press a one-touch dial key with no recipient reg-  
istered.  
Group Dialing  
61  
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5
Enter the name of the group, and then press the Menu Select key.  
ꢀ"  
ꢀ"  
Text up to 20 characters long can be entered for the name.  
For details on entering/editing text and the characters that can be  
entered, refer to “Entering Text” on page 79.  
ꢀ"  
To cancel programming, press the Cancel/C key. (To cancel program-  
ming while the name is being entered, press the Menu Select key,  
and then press the Cancel/C key.)  
6
By using the one-touch dial keys or the speed dial numbers, specify the  
recipients.  
ꢀ"  
ꢀ"  
To specify a speed dial number, press the Speed Dial key, and then  
enter the 3-digit speed dial number.  
If you want to cancel the current selection, press the Cancel/C key,  
and then specify the correct recipient.  
7
Press the Menu Select key, and then specify another recipient.  
ꢀ"  
ꢀ"  
Repeat steps 6 and 7 until all recipients have been specified.  
A one-touch dial key programmed with a group can be specified as a  
recipient when programming a one-touch dial key for group dialing. In  
that case, all fax numbers programmed in the specified one-touch dial  
key (group dial key) are added.  
ꢀ"  
To cancel programming, press the Cancel/C until the message “FAX  
REGISTRATION?” is displayed.  
8
When you are finished specifying recipients, press the Start key.  
The entered information is programmed with the one-touch dial key, and  
the message “SELECT REGIST.KEY” appears.  
9
To program other group dialing, press the one-touch dial key, and then  
repeat the procedure starting from step 5.  
ꢀ"  
To finish the procedure and return to the Fax mode screen, continue  
pressing the Cancel/C key until the Fax mode screen is displayed.  
Changing/Deleting Group Dialing Information  
The registered group dialing information can be corrected.  
1
2
Press the Menu Select key, then the , key three times.  
Check that the FAX REGISTRATION screen appears, then press the  
Menu Select key, and then press the , key twice.  
62  
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3
Check that the GROUP DIAL screen appears, and then press the Menu  
Select key.  
4
5
6
Press the one-touch dial key that you want to change or delete.  
Press the Cancel/C key.  
Using the * and ) keys, select either “EDIT” or “DELETE”, and then  
press the Menu Select key.  
ꢀ"  
ꢀ"  
If “EDIT” was selected, the group name is displayed. Continue with  
step 7.  
If “DELETE” was selected, the group dialing settings are deleted and  
the message “SELECT REGIST.KEY” appears again. Skip to step 10.  
7
If you want to change the name of the group, enter the new name, and  
then press the Menu Select key.  
ꢀ"  
For details on editing text, refer to “Entering Text” on page 79.  
8
To delete the displayed recipient, press the Cancel/C key.  
ꢀ"  
To keep the displayed recipient, press the Menu Select key.  
9
When you are finished making changes, press the Start key.  
The entered information is programmed with the one-touch dial key, and  
the message “SELECT REGIST.KEY” appears.  
10  
To change or to delete other group dialing, press the one-touch dial key,  
and then repeat the procedure starting from step 5.  
ꢀ"  
To finish the procedure and return to the Fax mode screen, continue  
pressing the Cancel/C key until the Fax mode screen is displayed.  
Group Dialing  
63  
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64  
Group Dialing  
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Confirmation  
Mode  
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About the Machine’s Counters  
The number of operations performed since this machine was installed can be  
checked using the functions available when the Display key is pressed.  
The following procedure describes how to check the fax/scanner-related  
counters.  
Checking the Counter for Fax Printing  
This counter shows the total number of fax prints made since this machine  
was installed.  
1
2
Press the Display key, then the , key.  
Check that the TOTAL PAGE screen appears, and then press the Menu  
Select key.  
3
4
Press the , key four times.  
The FAX PRINT screen appears so that the counter can be checked.  
Press the Menu Select key.  
The TOTAL PAGE screen appears.  
ꢀ"  
To return to the Fax mode screen, press the Cancel/C key.  
Checking the Counter for Total Scans  
This counter shows the total number of scans made, excluding copies, since  
this machine was installed.  
1
2
Press the Display key, then the , key.  
Check that the TOTAL PAGE screen appears, and then press the Menu  
Select key.  
3
4
Press the , key five times.  
The TOTAL SCAN screen appears so that the counter can be checked.  
Press the Menu Select key.  
The TOTAL PAGE screen appears.  
ꢀ"  
To return to the Fax mode screen, press the Cancel/C key.  
66  
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Checking the Transmission/Reception  
Result From the Message Window  
The transmission result information can be checked from the message win-  
dow.  
1
2
Press the Display key, then the , key twice.  
Check that the TX/RX RESULT screen appears, and then press the Menu  
Select key.  
The TX/RX Result screen appears so that the information can be  
checked.  
ꢀ"  
When the Start key is pressed, details of the report displayed on the  
message window can be printed.  
3
To finish checking and return to the Fax mode screen, continue pressing  
the Cancel/C key until the Fax mode screen is displayed.  
About the Reports and Lists  
Reports on the status of fax transmissions and fax receptions and the con-  
tents of the one-touch dial keys, etc. can be printed with this machine.  
The following reports and lists can be printed with this machine.  
ꢀ"  
For details on printing the reports and the lists, refer to the following  
section.  
Printing the Reports and Lists  
1
2
Press the Display key, then the , key three times.  
Check that the PRINT REPORT screen appears, and then press the  
Menu Select key.  
3
4
Using the + and , keys, select the desired report.  
Press the Menu Select key.  
The report is printed.  
TX RESULT REPORT  
The document number, recipient name, date sent, starting time of transmis-  
sion, number of document pages, time required, mode, and transmission  
result are printed.  
Checking the Transmission/Reception Result From the  
67  
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ꢀ"  
The machine can also be set to print this report with each transmis-  
sion, only when an error occurs, or not at all. For details, refer to  
“REPORTING” on page 24.  
SESSION  
FUNCTION NO.  
DESTINATION  
STATION  
DATE  
TIME  
PAGE  
DURATION MODE  
RESULT  
0001  
TX  
001  
AAA NEWYORK  
012345678  
APR.19 18:00  
010  
00h02min21s G3  
STOP  
00A0: TX CANCEL  
RX RESULT REPORT  
The document number, date received, starting time of reception, number of  
pages received, time required, mode, and reception result are printed.  
ꢀ"  
The machine can also be set to print this report with each reception,  
only when an error occurs, or not at all. For details, refer to “REPORT-  
ING” on page 24.  
SESSION  
FUNCTION NO.  
DESTINATION  
STATION  
DATE  
TIME  
PAGE  
DURATION MODE  
RESULT  
0001  
RX  
001  
APR.19 18:00  
001  
00h02min21s ECM  
NG  
098765432  
ACTIVITY REPORT  
The operation number, document number, date of operation, starting time of  
transmission/reception, type of operation (transmission or reception), recipi-  
ent name, number of pages sent/received, mode, and transmission/reception  
result are printed.  
ꢀ"  
The machine can also be set to print this report automatically after  
every 60 transmissions/receptions. For details, refer to “REPORTING”  
on page 24.  
NO.  
01  
SESSION  
0001  
DATE  
TIME  
16:32  
18:00  
18:00  
19:12  
TX/RX  
TX---  
---RX  
---RX  
TX---  
DESTINATION  
STATION  
PAGE  
DURATION MODE  
00h01min16s ECM  
00h02min21s ECM  
00h02min48s ECM  
00h00min56s ECM  
RESULT  
APR.19  
APR.19  
APR.19  
APR.19  
AAA NEWYORK  
012345678  
006  
OK  
02  
0002  
001  
NG  
0034  
098765432  
098765432  
03  
0003  
012  
OK  
04  
0004  
HEAD OFFICE  
024682468  
001  
OK  
68  
About the Reports and Lists  
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MEMORY DATA LIST  
This is a list of documents waiting to be sent, and documents specified for  
timer transmission.  
The document number, type of operation being performed, time, recipient  
name, and number of document pages are printed.  
SESSION  
0001  
FUNCTION TIME  
TX 18:00  
NO.  
001  
DESTINATION STATION  
PAGE  
012  
OT-01 AAA NEWYORK  
012345678  
MEMORY IMAGE PRINT  
A reduced image of the first page of the document waiting to be sent in addi-  
tion to the document number, type of operation being performed, recipient  
name, date, time, and number of document pages are printed.  
ONE-TOUCH LIST  
The recipients programmed in the one-touch dial keys are printed in numeri-  
cal order of the keys.  
OT-NO.  
OT-01  
OT-02  
OT-03  
OT-04  
DESTINATION STATION  
AAA NEWYORK  
AAA TOKYO  
DESTINATION NUMBER  
012345678  
SPEED  
33.6  
SET DATE  
JAN.20.2006  
JAN.20.2006  
FEB.12.2006  
FEB.12.2006  
098765432  
33.6  
HEAD OFFICE  
NJ OFFICE  
024682468  
33.6  
0P02345678  
12.8  
SPEED DIAL LIST  
The recipients programmed for the speed dial numbers are printed in numeri-  
cal order.  
SP-NO.  
SP-001  
SP-002  
SP-003  
SP-004  
DESTINATION STATION  
AMSTERDAM OFFICE  
KOREA OFFICE  
ABCDEF  
DESTINATION NUMBER  
0P09876543  
SPEED  
33.6  
SET DATE  
JAN.20.2006  
JAN.20.2006  
FEB.12.2006  
FEB.12.2006  
0P01357913  
33.6  
024682468  
33.6  
POST OFFICE  
0224466880  
12.8  
About the Reports and Lists  
69  
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GROUP DIAL LIST  
The group dialing settings specified for one-touch dial keys are printed in  
numerical order of the keys.  
KEY-NO.  
OT-01  
NAME  
NO.  
01  
DESTINATION STATION  
GROUP-01  
OT-02 AAA TOKYO  
098765432  
02  
03  
OT-04 NJ OFFICE  
0P02345678  
SP-001 AMSTERDAM OFFICE  
0P09876543  
70  
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Troubleshooting  
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Problems When Sending Faxes  
If the fax cannot be sent correctly, refer to the following table, and then per-  
form the indicated operation. If the fax still cannot be sent correctly, even after  
performing the described operations, contact your technical representative.  
ꢀ"  
For details on the error messages, refer to “Error Messages on the  
Message Window” on page 75. For details on troubleshooting proce-  
dures for document misfeeds, paper misfeeds, poor print quality, or  
empty consumables, refer to the Printer/Copier/Scanner User’s Guide.  
Symptom  
Cause  
Solution  
The document is not  
scanned.  
The document is too  
thick, too thin or too  
small.  
Use the original glass to  
send the fax.  
The document is  
The document guides  
Slide the document  
scanned at an angle.  
are not adjusted to the guides to fit the width of  
width of the document. the document.  
The fax received by the The document is incor- Position the document  
recipient is blurry.  
rectly positioned.  
correctly.  
The original glass is  
dirty.  
Clean the original glass.  
The text in the document Adjust the resolution  
is written too faint.  
There may be a problem Check the telephone  
with the telephone con- line, and then try send-  
nection.  
ing the fax again.  
There may be a problem Make a copy to check  
with the recipient’s fax that this machine is  
machine.  
operating correctly, and  
then, if the copy was  
printed correctly, have  
the recipient check the  
condition of their fax  
machine.  
The fax received by the The document was sent Load the document to be  
recipient is blank.  
with the front side facing faxed facing up.  
down (when the ADF is  
used).  
72  
Problems When Sending Faxes  
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Transmission is not pos- The transmission proce- Check the transmission  
sible.  
dure may have been  
performed incorrectly.  
procedure, and then try  
sending the fax again.  
The fax number may be Check the fax number.  
wrong.  
The one-touch dial key Check that the keys  
or speed dial may be  
were correctly pro-  
incorrectly programmed. grammed.  
The telephone line may Check the telephone line  
be incorrectly con-  
nected.  
connection. If it is dis-  
connected, connect it.  
There may be a problem Contact the recipient.  
with the recipient’s fax  
machine (such as, no  
Problems When Receiving Faxes  
If the fax cannot be received correctly, refer to the following table, and then  
perform the indicated operation. If the fax still cannot be received correctly,  
even after performing the described operations, contact your technical repre-  
sentative.  
ꢀ"  
For details on the error messages, refer to “Error Messages on the  
Message Window” on page 75. For details on troubleshooting proce-  
dures for document misfeeds, paper misfeeds, poor print quality, or  
empty toner, refer to the Printer/Copier/Scanner User’s Guide.  
Symptom  
Cause  
Solution  
The received fax is  
blank.  
There may be a prob-  
lem with the telephone can make clean copies.  
Check that the machine  
connection or with the  
caller’s fax machine.  
If it can, have the caller  
send the fax again.  
The caller may have  
loaded the pages back-  
ward.  
Contact the caller.  
Problems When Receiving Faxes  
73  
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Faxes cannot be  
The machine is set to  
Set the machine to auto-  
received automatically. receive faxes manually. matic reception.  
Memory is full.  
Load paper if it is empty,  
and then print the faxes  
stored in memory.  
The telephone line is  
incorrectly connected.  
Check the telephone line  
connection. If it is dis-  
connected, connect it.  
There may be a problem Make a copy to check  
with the caller’s fax  
machine.  
that this machine is  
operating correctly, and  
then, if the copy was  
printed correctly, have  
the recipient check the  
condition of their fax  
machine.  
74  
Problems When Receiving Faxes  
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Error Messages on the Message Window  
Error message  
Cause  
Solution  
LINE PROBLEM  
The telephone dialing Check the telephone dialing  
system or telephone  
wiring system is not  
set correctly.  
system or telephone wiring  
system and use the appropri-  
ate configuration menu to  
make the correct settings.  
(Flashing alter-  
nately)  
CHECK LINE  
The telephone cable  
is not attached cor-  
rectly.  
Correctly connect the tele-  
phone cable.  
*COMM.ERROR*  
(####)  
Communication is not Check the transmission results.  
possible because of  
some problem in the  
machine.  
Communication is not  
possible because of a  
problem with the  
recipient/caller’s fax  
machine.  
*REDIAL ALL FAILED* All redial attempts failed Check the condition of the recipi-  
because either the recip- ent’s line, and then try sending  
ient’s line is busy or  
there was no answer.  
the fax again.  
*MEM.FULL/TX CAN- While sending a fax, the Retrieve all received faxes stored  
CEL*  
size of the data for the in memory.  
scanned image has  
Send the fax by direct transmis-  
exceeded the capacity of  
memory.  
sion.  
To print an error report, press the  
Cancel/C key while an error  
message is displayed.  
*MEM.FULL/RX CAN- While receiving a fax,  
Retrieve all received faxes stored  
CEL*  
the size of the data for in memory.  
the scanned image has  
exceeded the capacity of  
memory.  
To print an error report, press the  
Cancel/C key while an error  
message is displayed.  
HANG UP THE  
PHONE  
The receiver of the con- Replace the receiver of the con-  
nected telephone is  
lifted.  
nected telephone on the hook.  
Error Messages on the Message Window  
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Error message  
Cause  
Solution  
TEXT ×1.00  
1
A fax error occurred  
Press the Fax key to check the  
ä[A]ü #XXX Warn Fax  
while an operation was error condition, and take appro-  
being performed in Copy priate measures.  
mode.  
TEXT ×1.00  
1 A fax transmission error Press the Fax key to check the  
ä[A]ü #XXX Comm. Err  
occurred while an opera- error condition, and take appro-  
tion was being per-  
priate measures.  
formed in Copy mode.  
*PLEASE WAIT!*  
This machine is access- Log off from PageScope Web  
ADMINISTERED BY ing LSU or the Admin.  
Connection.  
PC  
Mode of PageScope  
Web Connection.  
Exit LSU.  
If no operation is performed for  
600 seconds, the main screen  
appears.  
76  
Error Messages on the Message Window  
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Appendix  
A
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Technical Specifications  
Compatible lines  
PSTN (Public Switched Telephone Network),  
PBX (Private Branch eXchange)  
Compatibility  
ECM/Super G3  
Modem speed  
33600, 31200, 28800, 26400, 24000, 21600,  
19200, 16800, 14400, 12000, 9600, 7200,  
4800, 2400 (bps)  
Fax transmission speed  
Coding method  
3 sec/page (at V.34)  
MH, MR, MMR, JBIG  
4 MB (approx. 250 pages)  
Memory for receiving  
Original  
ADF  
Maximum size: Legalw  
Width: 140 to 216 mm  
Length: 148 to 500 mm (500 mm: Tx only)  
Original Glass  
Maximum size : Legalw  
Paper size  
Maximum size: Legalw  
Edge erase  
4 mm (top, bottom, left, right)  
Scanning density  
Main scanning direction: 8 dots  
Sub-scanning direction: 3.85 dots (STD)  
7.7 dots (FINE)  
15.4 dots (S-Fine)  
ꢀ"  
For details on other specifications, refer to the Printer/Copier/Scanner  
User’s Guide.  
78  
Technical Specifications  
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Entering Text  
When specifying the user name or programming the recipient name with  
one-touch dial keys, letters, accented characters, numbers and symbols can  
be entered.  
Key Operation  
Use the keypad to enter numbers, letters, and symbols.  
List of characters available with each key of the keypad  
Entering Fax Numbers  
Keypad  
Key  
Available  
characters  
Available characters  
(Registration of USER FAX NO.) *  
[1]  
1
2
3
4
5
6
7
8
9
0
*
[1]  
1
[A]  
1
2
3
4
5
6
7
8
9
0
-1  
2
2
3
3
4
4
5
5
6
6
7
7
8
8
9
9
0
(space)0  
#
#
+
* To display your fax number, select USER FAX NO. in the USER SETTING  
menu.  
Entering Text  
79  
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Entering Names  
Keypad  
Available characters  
Key  
1
[1]  
1
[A]  
.,'?¿!¡"1-()@/:;_  
ABC2abcÆÇàáâãäåæç  
DEF3defÐèéêëð  
GHI4ghiìíîï  
2
2
3
3
4
4
5
5
JKL5jkl€£¢  
6
6
MNO6mnoØŒñòóôõöøœº  
PQRS7pqrsß$  
TUV8tuvùúûü  
WXYZ9wxyzÞýþ  
(space)0  
7
7
8
8
9
9
0
0
#
#
*+×÷=#%&<>[]{}\|µ^`~  
Entering Email Addresses  
Keypad  
Available characters  
Key  
1
[1]  
1
[A]  
.@_-1  
2
2
ABC2abc  
DEF3def  
GHI4ghi  
JKL5jkl  
3
3
4
4
5
5
6
6
MNO6mno  
PQRS7pqrs  
TUV8tuv  
WXYZ9wxyz  
(space)0  
7
7
8
8
9
9
0
0
#
#
+&/*=!?()%[]^`´{}|~$  
80  
Entering Text  
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Changing Input Mode  
Each press of the key switches the input mode between numbers and let-  
ters.  
[1]: Numbers can be typed in.  
[A]: Letters can be typed in.  
Inputting Example  
The procedure for entering text is described below, using “NJ Office” as an  
example.  
1
2
Press the key to change the input mode so that letters can be entered.  
Press the 6 key twice.  
“N” is entered.  
3
4
Press the 5 key once.  
“J” is entered.  
Press the 0 key once.  
A space is entered.  
5
Press the 6 key three times.  
“O” is entered.  
6
Press the 3 key seven times.  
“f” is entered.  
7
Press the ) key.  
The cursor moves to the right.  
8
Press the 3 key seven times.  
“f” is entered.  
9
Press the 4 key seven times.  
“i” is entered.  
10  
11  
Press the 2 key seven times.  
“c” is entered.  
Press the 3 key six times.  
“e” is entered.  
Entering Text  
81  
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Correcting Text And Input Precautions  
To erase all entered text, hold down the Cancel/C key.  
To delete only part of the entered text, use the * and ) keys to move the  
cursor (_) to the character that you want to delete, and then press the  
Cancel/C key.  
If multiple characters are assigned to a single key, “OK=)” appears at the  
bottom of the screen.  
If the same key is to be used to enter two characters in a row, press the )  
key after selecting the first character. (Refer to the above inputting exam-  
ple.)  
To enter a space, press the 0 key.  
82  
Entering Text  
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Index  
A
ADF 2  
Entering text 79  
Correcting text 82  
Input mode 81  
Input precautions 82  
C
Canceling  
Memory 42  
Confirm 65  
F
Control panel 2, 6  
Counter  
Fax mode screen 10  
Total scans 66  
Counters 66  
Fax printing 66  
Footer 48  
G
Group dial  
D
Changing/Deleting 62  
Programming 61  
Deleting  
Memory 42  
Dialing, direct 35  
83  
Index  
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H
Header 43  
One-touch dial key 6  
Changing/Deleting 58  
I
Specifying a recipient 35  
Imageable area 47  
Input mode 81  
K
Phone book  
List 36  
Search 37  
Printable area 47  
Key operation 79  
Keypad 6  
L
Lists 67  
GROUP DIAL LIST 70  
MEMORY DATA LIST 69  
ONE-TOUCH LIST 69  
Printing 67  
SPEED DIAL LIST 69  
Recipients  
M
Manual  
Reception 46  
Transmission 41  
Memory  
Cancel/delete 42  
Queue 42  
Memory reception 27  
Memory RX mode 27  
Setting up 27  
MEMORY IMAGE PRINT 69  
Turning off 28  
Menu  
TX RESULT REPORT 67  
Resolution  
COMM. SETTING 23  
FAX REGISTRATION 19  
MACHINE SETTING 18  
Overview 12  
Improving fax resolution 34  
REPORTING 24  
RX SETTING 21  
Specifying Settings 26  
TX SETTING 20  
USER SETTING 25  
Multiple recipients  
Broadcast 38  
S
Sending faxes  
Basic fax operation 30  
Manual transmission 41  
Redial 38  
Timer 40  
Group dial 35  
84  
Index  
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Specifications 78  
Specifying a recipient  
Direct dialing 35  
One-touch dial key 35  
Speed dial 36  
Specifying recipient 34  
List 36  
Phone book 36, 37  
Search 37  
Speed dial  
Changing/deleting 60  
Programming 59  
Specifying recipient 36  
T
Timer transmission 40  
Transmission result 67  
Troubleshooting 71  
Receiving faxes 73  
Sending faxes 72  
85  
Index  
Download from Www.Somanuals.com. All Manuals Search And Download.  
86  
Index  
Download from Www.Somanuals.com. All Manuals Search And Download.  

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