HP Hewlett Packard LaserJet M4345 MFP User Manual

HP LaserJet M4345 MFP series  
A powerful, expandable and easy-to-use multifunction  
for busy workgroups  
Take workgroup performance  
to new heights  
Do a whole lot more—in much less time  
Enjoy printing and copying speeds of up to 45 ppm and zero  
warm-up time for fast first page out with Instant-on technology.  
Get professional-looking output with HP FastRes 1200 (for fast day-  
to-day printing) or HP ProRes 1200 (for true 1200 x 1200 dpi on  
important jobs). A 480 MHz processor with 256 MB standard RAM  
(expandable to 512 MB) and Memory Enhancement technology  
(MEt) facilitate quick completion of complex print jobs.  
Sharper image with  
HP FastRes 1200  
Boost productivity with two-sided printing,  
copying and scanning  
A 50-sheet Automatic Document Feeder (ADF) handily processes  
two-sided documents—enabling unattended copying and scanning,  
while eliminating the need to manually feed originals. And the  
automatic two-sided printing accessory gives you duplexed output  
and reduced office costs.  
HP FastRes 1200 produces razor sharp prints  
MAKING THE  
RIGHT MOVE  
MAKING THE  
RIGHT MOVE  
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Enhance the efficiency of your  
document workflow  
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The MFP comes standard with send-to-email and network folder  
capability, network authentication and LDAP support. Enjoy even more  
heart-warming results with the HP Digital Sending Software1 (DSS),  
which lets you send documents to ftp sites and fax services, including  
LAN fax, Internet fax, and Windows® 2000/XP fax services.  
Double-sided  
printing on a  
variety of media  
Use the ADF for  
convenient  
scanning  
Save time and cost with Automatic Document Feeder (ADF)  
and two-sided documents  
You can also revolutionise your document workflow with the optional  
HP AutoStore1 server software—it effortlessly routes information to  
document management applications such as Microsoft® SharePoint  
Portal Server (version 2003), Microsoft® Exchange, and Lotus Notes.  
Fax to FTP  
LAN fax  
Fax services  
Windows® 2000/XP fax  
Internet fax  
HP Digital Sending  
Software1  
1
Optional software. Sold separately.  
Streamline workflow and improve productivity  
Engineered for simplicity—because time is money  
Concentrate on your business, not your printer supplies  
Original HP LaserJet print cartridges use HP Smart printing technology1  
to keep you up and running. You’ll receive alerts when supplies are low  
—HP SureSupply2 makes re-ordering a breeze.  
With a total input capacity of up to 2,100 sheets and the optional 75-sheet  
envelope feeder, you can also look forward to reduced user interaction.  
A real-time “pages remaining” counter lets you check if you have enough  
paper to complete your job.  
Complete peace of mind with best-in-class management  
Enjoy hassle-free, reliable, best-in-class networking with the IPv6-ready3  
HP Jetdirect Fast Ethernet embedded print server. HP Web Jetadmin offers  
remote installation, configuration, and proactive management for all your  
networked peripheral. In addition, HP Embedded Web Server performs remote  
diagnostics, sends e-mail alerts, provides job tracking/accounting, and easy  
reordering of supplies.  
Networking features that IT department will appreciate  
Easy network access and management—  
Sleep mode button/light  
One driver for all4  
Contrast adjustment  
Ready light  
Reset button  
The HP Universal Print Driver Series for Windows is a single, intelligent driver  
that replaces individual drivers for all HP networked printers. It greatly reduces  
IT professionals’ time in managing end-user access to the print resources.  
Status bar  
Data light  
Attention light  
For more information and to download the driver for free, please go to  
www.hp.com/go/universalprintdriver.  
Configurable to your specific needs  
Access your MFP’s complete feature set with an intuitive control panel that  
clearly displays all available applications. Easily find your way around with  
familiar Windows emulation icons and automatic navigation (that visually  
walks you through Troubleshooting), plus helpful installation wizards.  
What’s more, the control panel is now localised in a variety of Asian  
languages5: Traditional Chinese, Simplified Chinese, Korean and Japanese.  
Touch screen  
graphical display  
Frequently used documents with walk-up convenience  
Save valuable time with the embedded hard drive. Use it to keep local copies  
of frequently used documents. The “proof and hold” feature allows user to  
check one copy before printing the rest—right from the control panel.  
Numerical keypad  
Start button/light ready  
Stop button  
Walk-up convenience with intuitive control panel  
1
Using genuine HP supplies ensures availability of all HP printing features.  
Programme availability may vary by country. Internet access required. For more information,  
2
3
IPv6 is only supported by Microsoft® Server 2003 and Windows® XP (print only).  
4
For supported HP printers only.  
Please check with your local HP office for availability.  
5
Room for all your needs, today and tomorrow  
A variety of options for your business  
Enjoy more choice with market-leading HP and partner print solutions  
via open DIMM and EIO slots and a foreign interface port. Take your  
pick from an array of solutions that include wireless, Gigabit Ethernet,  
or IPsec compatible networking, additional fonts or memory, business  
process forms, barcode printing, document capture, job accounting  
and print security.  
EXPANSION CAPABILITIES  
• Wireless network  
Increase output capacity on the fly  
For important presentations, you can create high-quality documents  
with a choice of advanced output options, including a stapler/stacker  
that can staple documents of up to 30 pages and stack up to 500  
sheets. You can also go for a 3-bin mailbox for separating print,  
copy and fax functions, assigning mailboxes for users, or stacking  
up to 700 sheets.  
• Gigabit Ethernet  
• IPsec compatible networking  
• Additional fonts or memory  
• Business process forms  
• Barcode printing  
• Document capture  
• Job accounting  
• Print security  
Upgrade and outperform via the expansion slots  
Maximise your investment  
—HP accessories  
HP LaserJet M4345 MFP series  
1
1 50-sheet Automatic Document  
Feeder (ADF) automatically scans  
two-sided documents  
500-sheet input trays offer an input  
capacity of up to 2,100 sheets  
75-sheet envelope feeder  
makes business mailing simple  
and efficient  
2 Colour flatbed scanner for  
scanning, copying, and faxing jobs  
3 Simple, intuitive touch-screen  
2
3
graphical control panel with  
Automatic two-sided printing  
accessory for fast, efficient  
two-sided printing  
HP LaserJet MFP Analog Fax  
Accessory quickly and securely  
processes documents  
numeric keypad provides effortless  
device interaction  
4 100-sheet multipurpose tray  
handles heavy custom paper  
up to 200 g/m2 (53 lb)  
4
5
5 Automatic two-sided printing  
accessory for fast two-sided printing  
HP Jetdirect ew2400 802.11g  
wireless external print server allows  
easy network access without cables  
HP Jetdirect 635n IPv6/IPsec  
Print Server with the latest in  
network security  
6 40 GB, high-performance  
embedded hard disk for  
effective digital sending,  
private printing, and job storage  
7 256 MB total memory and  
a powerful 480 MHz processor  
perform complex tasks quickly  
HP Jetdirect 625n Gigabit  
Ethernet internal print server  
Increase network bandwidth to  
gigabit speeds  
HP 1284B parallel card  
Giving you the flexibility to  
continue to support parallel  
devices for compatible  
HP peripherals  
8 Open EIO slot enables HP and  
partner solutions  
6
7
9 Hi-Speed USB 2.0 port (type B)  
for direct connection  
8
10 33.6 kbps analog fax acessory  
(RJ-11 port) (optional for M4345 MFP)  
HP AutoStore software to  
send scanned documents to  
document management and  
collaboration platforms  
HP Digital Sending Software  
lets you digitally capture paperbased  
documentation for easy routing  
and storage  
9
10  
Add memory for up to 512 MB  
total memory  
Helping you get even more from your MFP  
—solutions to enhance productivity and performance  
HP Web Jetadmin  
This web-based print management solution helps you  
discover devices on the network and facilitates the pro-active  
management of devices. It also provides you “supply low”  
alerts, and enables remote monitoring and troubleshooting  
as usage report generation.  
HP Universal Print Driver—  
One Driver for all1  
HP Web Jetadmin process  
Available in your choice of HP PCL5 or HP postscript  
From standard web browser:  
• Track usage by user  
• Install firmware  
• Configure device  
emulation, this unified driver for HP enterprise customers  
ensures easy driver deployment and management. It also  
Printer alerts and  
real-time status reports  
automatically e-mailed  
• Conduct remote diagnostics  
helps apply print rules to all users on the network.  
• Organise devices  
Job Accounting Solutions  
(MegaTrack/MIPA/EasyReport)  
Manage your print environment more efficiently with two  
real-time monitoring and control offerings—MegaTrack  
and EasyReport—that help you carry out a variety of tasks:  
capture print, copy, and fax activities; allocate printing costs;  
restrict usage (e.g. set print quota on colour); and detailed  
usage reporting.  
*WARNING  
Solve potential problems  
before they impact  
productivity  
MegaTrack In Printer Agent (MIPA) gives your business the  
ability to record and monitor printer and MFP activity directly  
at the device, providing a precise accounting of printing  
functions. It can also be used to track copying, faxing and  
scan-to-email functions.  
Auto-grouping allows  
administrators to group  
peripherals for ease of navigation  
Print Security (SecureJet)  
This hardware and firmware solution offers you greater control  
over the security of your printed documents. It helps you secure  
sensitive print jobs against hacking during LAN transmission  
and authenticate users to ensure that only the right person  
gets the print job. It also lets you retrieve jobs from any  
SecureJet-enabled printer.  
Universal Print Driver  
Document Capture Solutions  
HP Digital Sending Software (optional)—It allows you to  
authenticate users at device level—and send documents to  
email, folders, ftp, LAN-fax, printer or document OCR.  
HP AutoStore (optional)—It helps you transform documents and  
integrate MFPs into your company workflow. It also facilitates  
information capture, transformation and routing to your  
Knowledge Management System and enables direct scanning  
into enterprise databases and applications.  
1
For supported HP printers only.  
100 million  
HP Smart Printing—helping you  
HP LaserJets shipped save time and money  
Interactive HP Smart printing technology1 in the HP print cartridge and  
device makes printer maintenance easier, faster and more cost-effective.  
It optimises print quality and reliability throughout cartridge life, sends  
alerts when supplies are low and provides pages remaining data, and  
enables convenient reordering of supplies through HP SureSupply2.  
No other company has supplied more printers to  
more people than HP. For more than 20 years now,  
HP has introduced an ever-widening range of  
innovative laser printing products. And now,  
HP celebrates the shipment of the 100 millionth  
HP LaserJet printer. HP printers offer proven reliability,  
award-winning service and support, and the  
broadest portfolio of printing solutions in the industry.  
All of which means you can count on the legendary  
quality and reliability of HP LaserJet printers.  
1
Using genuine HP supplies ensures availability of all HP printing features.  
Programme availability may vary by country. Internet access required. For more information,  
2
HP award-winning service and support  
—ensuring low Total Cost of Ownership and peace of mind  
HP’s wide spectrum of Print Services offers you several efficient, flexible and  
cost-effective ways to manage output. Designed to be both affordable as well as  
fully scalable, these services range from assessment and strategy to complete  
outsourced management.  
Managed  
print  
services  
Smart print  
services  
A comprehensive, scalable portfolio of services  
that can be easily customised to meet your specific  
requirements for an output strategy.  
When you need:  
Maximisation of your IT resources, cost control  
and optimisation of your output infrastructure.  
Support  
services  
A simple contract in a single, monthly invoice  
includes printers, supplies and support services  
based on actual device usage.  
It includes:  
When you need:  
• Assessment and design services  
• Onsite management services  
• Deployment services  
Hardware repair services for HP  
printer products. Billed up front including:  
• On-site  
• Exchange  
• Installation  
• Technical Phone Support  
A hassle-free acquisition method, monthly  
payment, simple contract with printers, supplies,  
and repair service.  
• Flexible payment models  
• Choice of Single Function & Multifunction printers  
• Supplies replenishment  
• Remote monitoring  
It includes:  
• Hardware repair  
• Supplies fulfillment  
• Choice of Single Function & Multifunction printers  
When you need:  
Reliable hardware repair service and  
• Leasing  
access to technical phone support only.  
• Maintenance kits  
It includes:  
• Hardware repair  
Excellent durability and reliability—HP has  
consistently received the top grade in PC Magazine  
Readers’ Choice Award for service and reliability  
14 years in a row1.  
PC Magazine Readers’ Choice  
Award for service and reliability  
for 14 years in a row.  
That’s the kind of assurance you get with  
HP Printers.  
PC Magazine Readers’ Choice  
Award Logo is a trademark of  
Ziff Davis Publishing Holdings Inc.  
Used under license.  
September 20, 2005  
OVERALL PRINTERS  
Hewlett-Packard company  
1
September 2005 PC Magazine Annual Reader  
Satisfaction Survey  
Technical specifications  
Ordering information  
Product  
CB425A  
CB426A  
HP LaserJet M4345 MFP  
HP LaserJet M4345x MFP  
Paper handling  
Q5968A  
Q5969A  
500-sheet input feeder tray  
Automatic two-sided printing  
accessory (for HP LaserJet  
M4345 MFP only)  
HP LaserJet M4345 MFP (CB425A)  
Up to 45 ppm letter, up to 43 ppm A4  
Less than 10 seconds  
HP LaserJet M4345x MFP (CB426A)  
Q2438B  
Q5945A  
75-sheet envelope feeder  
Supplies  
Print and copy speed  
First page out  
Resolution  
HP LaserJet black print cartridge  
with Smart Printing Technology,  
18,000 page yield*  
ADF replacement Mylar sheets  
ADF maintenance kit  
Printing: Up to 1200 x 1200 dpi; Copying: Up to 600 x 600 dpi; Colour scanning: Up to 600 dpi optical (up to 1200 dpi enhanced)  
Q6496A  
Q5997A  
Q5998A  
Q5999A  
Copying: Number of copies—up to 1000; Reduce or enlarge: 25 to 400% from scanner glass or ADF; staple collate, image and contrast adjustment,  
pages per sheet, booklet format, optimise text/picture, original size, job build, edge to edge, mixed original support; Scanning: Colour, flatbed, ADF;  
file types: PDF, JPEG, TIFF, MTIFF; Faxing: M4345 MFP—Optional analog fax accessory; M4345x MFP—Standard analog fax accessory: speed: up to  
33.6 kbps1; JBIG compression, fax forwarding, fax polling, auto redialing; Digital sending: Standard—Send-to-email, send to network folder, LDAP  
and SMTP authentication, LDAP addressing; File formats: PDF, JPG, TIFF, MTIFF; Optional HP Digital Sending Software, HP AutoStore  
Features  
HP printer maintenance kit (110 V)  
HP printer maintenance kit (220 V)  
Connectivity  
J7960G  
J7961G  
J7951G  
HP Jetdirect 625n Gigabit  
Ethernet internal print server  
HP Jetdirect 635n IPv6/IPsec  
internal print server  
HP Jetdirect ew2400 external  
Fast Ethernet wired and  
wireless 802.11g print server  
HP high-performance serial ATA  
EIO hard disk  
480 MHz  
Processor  
256 MB DDR RAM (fixed), expandable to 512 MB via one open DDR DIMM slot; Memory Enhancement technology (MEt); 40 GB hard disk  
Recommended monthly page volume2: 5,000–20,000 pages per month; duty cycle3: up to 200,000 pages per month  
Memory/storage  
Duty cycle  
Paper  
Input: M4345 MFP—One 100-sheet multipurpose tray 1, one 500-sheet input tray 2, one 50-sheet ADF; M4345x MFP—100-sheet mulitpurpose tray 1,  
two 500-sheet input trays (2 and 3), one 50-sheet ADF; Output: 500-sheet output bin; Two-sided: M4345 MFP—Manual; optional automatic accessory;  
M4345x MFP—Automatic two-sided printing accessory (duplexer); Sizes: 100-sheet multipurpose tray, 3-bin mailbox and stacker: 76 x 127 mm  
(3 x 5 inches) to 216 x 356 mm (8.5 x 14 inches), letter, legal, executive, statement, 8.5 x 13 inches, A4, A5, B5 (JIS), executive (JIS), 16K, D Postcard  
(JIS); envelopes (DL, C5, B5, No. 10, Commercial); 500-sheet trays: 148 x 210 mm (5.8 x 8.3 inches) to 16 x 356 mm (8.5 x 14 inches), letter, legal,  
executive, 8.5 x 13 inches, A4, A5, B5 (JIS), executive (JIS), 16K; ADF: 148 x 210 mm (5.8 x 8.3 inches) to 216 x 356 mm (8.5 x 14 inches), letter, legal,  
A4, A5; Flatbed scanner, up to 227 x 302 mm (8.9 x 11.9 inches); Custom sizes not supported on two-sided accessory, envelope feeder, or stapler;  
Weight: 100-sheet multipurpose tray, 3-bin mailbox: 16 to 53 lb (60 to 200 g/m2); 500-sheets trays, automatic two-sided printing accessory, stapler/  
stacker, ADF: 16 to 32 lb (60 to 120 g/m2); optional envelope feeder: 20 to 28 lb (75 to 105 g/m2); Types: Paper (plain, preprinted, letterhead,  
prepunched, bond, recycled, colour, rough), transparencies, labels, envelopes, cardstock  
J7989G  
J7972G  
HP 1284B Parallel Card  
Memory  
Q7718A  
Q7719A  
128 MB 100-Pin DDR DIMM  
256 MB 100-Pin DDR DIMM  
Software and accessories  
Interfaces: M4345 MFP—One HP Jetdirect Fast Ethernet embedded print server; one Hi-Speed USB 2.0 port (type B); one foreign interface port, one open  
EIO slot; M4345x MFP—One HP Jetdirect Fast Ethernet embedded print server; one Hi-Speed USB 2.0 port (type B); one Foreign Interface port; one open  
EIO slot; one analog fax port; Languages: HP PCL6, HP PCL5e, HP postscript level 3 emulation, direct PDF printing (v 1.4); automatic language switching;  
Fonts: 80 scalable TrueType fonts; Client operating systems: Windows 2000, XP Home, XP Professional, XP Professional x64, Server 2003; Mac OS 10.2  
and higher; Network protocols: IPv6: DHCPv6, HTTP, HTTPS, Port 9100, LPD, IIP, Secure IIP, MLDv6, ICMPv6; IPv4: FTP, IPP, Secure IPP,  
Auto-IP, Apple Bonjour Compatible, Telnet, SLP, IGVPv2, BOOTP/DHCP, WINS, SNMPv1/v2c/v3, TFTP, HTTP, HTTPS, Port9100, LPD; other: IPX/SPX,  
DLC, LLC, Appletalk, Netware NDS, Binary, NCP  
Connectivity  
Security  
Q3701A  
HP LaserJet MFP analog  
fax accessory  
HP Digital Sending Software  
HP AutoStore software  
T1936AA  
T1943AA  
Solutions  
See the Global Solutions Catalog:  
www.hp.com/go/gsc  
Private print, HP Secure Storage Erase, network authentication (LDAP, SMTP), HP JetDirect—802.1x for wired networks, SNMPv3 and HTTPS, and Secure  
IPP (IPP-S) and IPsec  
HP papers  
M4345 MFP—762 x 483 x 545 mm (30 x 19 x 21.5 inches); M4345x MFP—762 x 483 x 667 mm (30 x 19 x 26.3 inches)  
M4345 MFP—53.5 kg (117.7 lb); M4345x MFP—63.9 kg (140.5 lb)  
Dimensions (w x d x h)  
Weight  
Asia Pacific:  
www.hp.com/apac/printingsupplies  
Asia: 65-6253-8500  
Australia and New Zealand: 61-2997-2299LAR  
Temperature: Operating: 17 to 25° C (63 to 77° F); Storage: 13 to 38° C (50 to 99° F); Relative humidity: 30% to 70%, non-condensing  
Power emissions: Active: 6.9 B(A) printing; 7.2 B(A) copying, Standby: Inaudible  
Environmental ranges  
Acoustics4  
HP Customer Care  
HP Customer Care’s award-winning support,  
reliability and the exciting solutions are available  
via phone, Customer Care Centre and also online  
Power requirements5  
Power consumption5  
110 to 127 VAC ( 10%), 50/60 Hz ( 2 Hz); 220 to 240 VAC ( 10%), 50/60 Hz ( 2 Hz)  
Maximum: 600 watts (printing), 1265 watts (copying); Ready: 280 watts; Sleep: 24 watts; Off: 0.1 watts, Energy Star® and Blue Angel compliant  
Typical Electricity Consumption (TEC): 5.916 kWh/Week  
To start enjoying all the benefits provided for  
to register your HP product online.  
CISPR 22: 1993/EN 55022: 1994 Class B, EN 61000-3-2: 2000, EN 61000-3-3: 1995, EN 55024: 1998, FCC Title 47 CFR, Part 15 Class B/ICES-003,  
Issue 4/GB9254-1998, GB17625.1-2003, EMC Directive 89/336/EEC and the Low Voltage Directive 73/23/EEC, and carries the CE-Marking accordingly  
EMC compliance  
Argentina (TUV S Mark-Rs.92/98/Ds.1009/98), Australia (AS/NZ 3260), Canada (cUL-CAN/CSA C22.2  
No.60950-00), China (GB4943), EU (CE Mark-Low Voltage Directive 73/23/EEC), Germany (TUV- EN60950-  
IEC 60825-1), Russia (GOST- R50377), USA (UL-UL 60950; FDA-21 CFR Chapter 1 Subchapter J for lasers),  
Class 1 Laser/LED Product.  
Safety compliance  
* Average cartridge yield: 18,000 standard  
pages. Declared yield value in accordance  
with ISO/IEC 19752.  
One-year, next day, on-site limited warranty plus free phone support during warranty  
Warranty  
HP SureSupply enabled  
What’s in the box  
All models: straight power cord, control panel overlay, print cartridge, software and documentation on CD, inbox documentation: (Getting Started guide,  
Network Configuration guide, wall poster, support flyer) M4345x MFP: Also includes: phone cord, 500-sheet input tray 3, analog fax accessory, automatic  
two-sided printing accessory  
1
Based on standard ITU-T test image #1 at standard resolution. More complicated pages or higher resolution will take longer.  
HP recommends that the number of pages per month of imaged output be within the stated range for optimum device performance, based on factors including supplies replacement intervals and device life  
over an extended warranty period.  
Duty cycle is defined as the maximum number of pages per month of imaged output. This value provides a comparison of product robustness in relation to other HP LaserJet or HP Color LaserJet devices,  
and enables appropriate deployment of printers and MFPs to satisfy the demands of connected individuals or groups.  
Configuration tested: base model, simplex printing, A4 paper at an average of 45 ppm.  
Power requirements are based on the country/region where the printer is sold. Do not convert operating voltages. This will damage the printer and void the product warranty.  
2
3
4
5
HP customer information centre (for product information) HP customer care centre (for post-sales service)  
Australia  
China  
Hong Kong  
India  
13 23 47  
800 820 2255  
800 93 8855  
Australia  
China  
Hong Kong  
India  
Indonesia  
Korea  
Malaysia  
New Zealand  
Philippines  
Singapore  
Taiwan  
Thailand  
Vietnam  
13 10 47  
800 810 3888  
+852 3002 8555  
1600 112 267  
1600 425 4999  
(from MTNL/BSNL LAN line)  
+62 21 350 3408  
+82 23270 0700  
1800 805 405  
0800 449 553  
+63 2 867 3551  
+65 6 272 5300  
+886 2 8722 8000  
+662 353 9000  
+848 823 4530  
3030 4499 (from mobile)  
0800 1111 2 2 2  
080 703 0700  
1800 88 4848  
0800 733 547  
1800 1441 6688  
1800 278 8100  
0800 236 686  
+662 353 9000  
+848 823 6215  
Indonesia  
Korea  
Malaysia  
New Zealand  
Philippines  
Singapore  
Taiwan  
Thailand  
Vietnam  
For the following countries, please fax your queries to: +65 6275 6707  
• Bangladesh • Bhutan • Brunei • Cambodia • Maldives • Nepal • Pakistan • Sri Lanka  
© 2006 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice and is provided “as is” without  
warranty of any kind. The warranties for HP products are set forth in the express limited warranty statements accompanying such products. Nothing herein  
should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein. Intel and  
Pentium are U.S. registered trademarks of Intel Corporation. Microsoft and Windows are U.S. registered trademarks of Microsoft Corporation.  
Printed in Singapore, 2001-8587-EEP, September 2006  

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