ADVANCED
USER’S GUIDE
MFC-J6510DW
MFC-J6710DW
Version 0
USA/CAN
Table of Contents
Memory storage.....................................................................................................1
Volume Settings.....................................................................................................1
Ring Volume....................................................................................................1
Beeper Volume................................................................................................2
Speaker Volume..............................................................................................2
Sleep Mode ...........................................................................................................3
LCD screen............................................................................................................4
Setting the backlight brightness.......................................................................4
Setting the Dim Timer for the backlight ...........................................................4
Setting the Wallpaper ......................................................................................4
Dial Prefix ..............................................................................................................5
Setting up the prefix number ...........................................................................5
Mode Timer............................................................................................................6
Secure Function Lock 2.0......................................................................................7
Setting up restricted users...............................................................................9
Switching users .............................................................................................10
Changing to the Public mode ........................................................................10
Additional sending options...................................................................................11
Stop faxing.....................................................................................................11
Contrast.........................................................................................................11
Changing fax resolution.................................................................................12
Additional sending operations..............................................................................13
Sending a fax manually .................................................................................13
Dual Access (Black & White only) .................................................................13
Broadcasting (Black & White only) ................................................................14
Real Time Transmission................................................................................15
Overseas Mode .............................................................................................15
Polling overview...................................................................................................17
ii
Memory Receive (Black & White only) ................................................................18
Fax Forwarding..............................................................................................18
Fax Storage...................................................................................................20
Printing a fax from the memory .....................................................................20
Remote Retrieval.................................................................................................23
Remote Fax commands ................................................................................24
Additional receiving operations............................................................................26
Polling overview...................................................................................................27
Polling receive ...............................................................................................27
Voice operations..................................................................................................28
Tone or Pulse (Canada only).........................................................................28
Fax/Tel mode.................................................................................................28
Special line considerations............................................................................29
Additional dialing operations................................................................................31
Outgoing Call.................................................................................................31
Caller ID history.............................................................................................31
Additional ways to store numbers........................................................................33
Setting up groups for broadcasting................................................................35
Transmission Verification Report...................................................................37
Fax Journal (activity report)...........................................................................37
iii
Copy settings.......................................................................................................39
Stop copying..................................................................................................39
Changing copy quality ...................................................................................39
2 in 1 ID Copy................................................................................................43
Sorting copies using the ADF ........................................................................44
Adjusting Density...........................................................................................44
Ink Save Mode...............................................................................................44
Thin Paper Copy............................................................................................45
Skew Adjustment...........................................................................................45
Book Copy.....................................................................................................46
Watermark Copy............................................................................................46
Duplex (2-sided) copying...............................................................................48
8
PhotoCapture Center™: Printing photos from a memory card or
PhotoCapture Center™ operations .....................................................................50
Movie printing ................................................................................................51
Print Images.........................................................................................................51
Print Index (Thumbnails) ...............................................................................51
Printing Photos ..............................................................................................52
Print All Photos..............................................................................................53
Enhance Photos ............................................................................................53
Search by Date..............................................................................................57
Slide Show.....................................................................................................57
Trimming........................................................................................................58
DPOF printing................................................................................................58
PhotoCapture Center™ print settings..................................................................59
Print Quality...................................................................................................59
Paper options ................................................................................................59
Cropping........................................................................................................61
Borderless printing.........................................................................................61
Print Date.......................................................................................................61
Glass Scan Size ............................................................................................62
Auto Crop ......................................................................................................63
How to set a new default ...............................................................................64
How to reset to the factory settings ...............................................................64
iv
PictBridge requirements ................................................................................65
Setting your digital camera............................................................................65
Printing Images..............................................................................................66
DPOF printing................................................................................................66
Printing Images..............................................................................................67
Cleaning and checking the machine....................................................................68
Cleaning the paper feed rollers .....................................................................69
Cleaning the paper pick-up rollers.................................................................70
Cleaning the paper pick- up rollers for paper tray #2
(MFC-J6710DW only)................................................................................72
Packing and shipping the machine......................................................................73
v
General setup
1
1
1
Memory storage
1
Volume Settings
1
Even if there is a power failure, you will not
lose the settings you have chosen using the
Menu key because they are stored
permanently. Also, you will not lose your
settings in the FAX, SCAN, COPY and
PHOTO CAPTURE mode key menus if you
have chosen Set New Default. You may
have to reset the date and time.
Ring Volume
1
You can choose a range of ring volume
levels, from Highto Off.
While the machine is idle, press d or c
to adjust the volume level. The LCD shows
the current setting, and each key press will
change the volume to the next level. The
machine will keep the new setting until you
change it.
Note
During a power failure the machine will
retain messages that are in the memory
for approximately 24 hours.
You can also change the volume through the
menu, by following the instructions below:
Setting the Ring Volume from the
menu
1
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose Volume.
Press OK.
d Press a or b to choose Ring.
e Press d or c to choose Low, Med, High
or Off.
Press OK.
f Press Stop/Exit.
1
Chapter 1
Beeper Volume
1
Speaker Volume
1
When the beeper is on, the machine will beep
when you press a key, make a mistake, or
after you send or receive a fax.
You can choose a range of speaker volume
levels, from Highto Off.
a Press Menu.
You can choose a range of beeper volume
levels, from Highto Off.
b Press a or b to choose
General Setup.
Press OK.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose Volume.
Press OK.
d Press a or b to choose Speaker.
c Press a or b to choose Volume.
Press OK.
e Press d or c to choose Low, Med, High
or Off.
Press OK.
d Press a or b to choose Beeper.
e Press d or c to choose Low, Med, High
f Press Stop/Exit.
You can also adjust the speaker volume by
or Off.
Press OK.
pressing Hook.
f Press Stop/Exit.
a Press Hook.
b Press a or b to choose Speaker.
Press OK.
c Press d or c to choose Low, Med, High
or Off.
d Press Hook.
2
General setup
Automatic Daylight
Saving Time
Sleep Mode
1
1
1
You can choose how long the machine must
be idle (from 1 to 60 minutes) before it goes
into sleep mode. The timer will restart if any
operation is carried out on the machine.
You can set the machine to change
automatically for daylight saving time. It will
reset itself forward one hour in the Spring and
backward one hour in the Fall. Make sure you
have set the correct date and time in the
Date&Timesetting.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
The factory setting is Off, so you will have to
turn on Automatic Daylight Saving Time as
follows.
c Press a or b to choose Sleep Mode.
a Press Menu.
d Press d or c to choose 1Min, 2Mins,
3Mins, 5Mins, 10Mins, 30Minsor
60Mins.
b Press a or b to choose
General Setup.
Press OK.
Press OK.
e Press Stop/Exit.
c Press a or b to choose
Auto Daylight.
d Press d or c to choose On(or Off).
Press OK.
e Press Stop/Exit.
3
Chapter 1
Setting the Wallpaper
1
LCD screen
1
You can change the wallpaper.
Setting the backlight
brightness
a Press Menu.
1
b Press a or b to choose
General Setup.
Press OK.
You can adjust the brightness of the LCD
backlight. If you are having difficulty reading
the LCD, try changing the brightness setting.
c Press a or b to choose LCD Settings.
Press OK.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
d Press a or b to choose Wallpaper.
Press OK.
e Press a or b to choose your wallpaper
from the four available designs.
Press OK.
c Press a or b to choose LCD Settings.
Press OK.
d Press a or b to choose Backlight.
f Press Stop/Exit.
e Press d or c to choose Light, Medor
Dark.
Press OK.
f Press Stop/Exit.
Setting the Dim Timer for the
1
backlight
You can set how long the LCD backlight stays
on after you go back to the Ready screen.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose LCD Settings.
Press OK.
d Press a or b to choose Dim Timer.
e Press d or c to choose 10Secs,
20Secs, 30Secsor Off.
Press OK.
f Press Stop/Exit.
4
General setup
Changing the prefix number
1
Dial Prefix
1
1
The Dial Prefix setting will automatically dial a
predefined number before every fax number
you dial. For example: If your telephone
system requires a 9 to dial an outside number
use this setting to automatically dial 9 for
every fax you send.
a Press Menu.
b Press a or b to choose
Initial Setup.
Press OK.
c Press a or b to choose Dial Prefix.
Press OK.
Setting up the prefix number
1
d Press a or b to choose On.
Press OK.
a Press Menu.
e Do one of the following:
b Press a or b to choose
Initial Setup.
Press OK.
To change the prefix number, press
a or b to choose Change.
Press OK.
c Press a or b to choose Dial Prefix.
Press OK.
To exit without making a change,
press a or b to choose Exit.
d Press a or b to choose On(or Off).
Press OK.
f Enter a new prefix number using the dial
pad (up to 5 digits), press OK.
e Enter the prefix number (up to 5 digits)
on the dial pad.
g Press Stop/Exit.
Press OK.
Note
• If your telephone system requires a timed
break recall (hookflash), press Hook to
enter the break.
• You can use the numbers 0 to 9, #, l
and !. (Press Hook to display !.)
You cannot use ! with any other numbers
or characters.
• (Canada only) If the pulse dialing mode is
on, # and l are not available to use.
f Press Stop/Exit.
5
Chapter 1
Mode Timer
1
The machine has four temporary mode keys
on the control panel: FAX, SCAN, COPY and
PHOTO CAPTURE. You can change the
amount of time the machine takes after the
last Scan, Copy or PhotoCapture operation
before it returns to Fax mode. If you choose
Off, the machine stays in the mode you used
last.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose Mode Timer.
d Press d or c to choose 0Sec, 30Secs,
1Min, 2Mins, 5Minsor Off.
Press OK.
e Press Stop/Exit.
6
Security features
2
2
Before you begin to use
Secure Function Lock 2.0
Secure Function Lock
2.0
2
2
2
You can configure Secure Function Lock 2.0
settings using a Web browser. Before
configuration, following preparations are
needed.
Secure Function Lock lets you restrict public
access to certain machine functions:
Fax Tx (Fax Transmit)
Fax Rx (Fax Receive)
Copy
a Start your Web browser.
address/” into your browser (where
“machine’s IP address” is the
machine’s IP address).
Scan
PCC
PC Print
For example:
Color Print
Page Limit
This feature also prevents users from
changing the default settings of the machine
by limiting access to the menu settings.
Note
You can find the machine's IP address in
the Network Configuration List. (See
Printing the Network Configuration List in
the Network User’s Guide.)
Before using the security features you must
first enter an administrator password.
Access to restricted operations can be
enabled by creating a restricted user.
Restricted users must enter a user password
to use the machine.
c Enter a password in Login box. (This is
a password to log into the machine's
Web page, not the administrator
password for Secure Function Lock.)
Make a careful note of your password. If you
forget it, please call Brother Customer
Service.
Click
.
Note
• Only administrators can set limitations
and make changes for each user.
• If Fax Tx is disabled, you cannot use any
functions in the Fax menu.
• Polling Receive is enabled only when both
Fax Tx and Fax Rx are enabled.
7
Chapter 2
Setting and changing the
Administrator Password
Note
2
If you are using a Web browser to
configure the machine's setting for the first
time, set a password.
You can configure these settings using a
Web browser. To set up the Web page, see
instructions below.
1
2
3
4
Click
Please configure the password.
Enter a password you want to use
(up to 32 characters).
Setting the administrator password
2
Re-enter the password in
Confirm new password box.
The password you set in these steps is for the
administrator. This password is used to set
up users and to turn Secure Function Lock on
or off. (See Setting up restricted users
Click Submit.
a Click Administrator.
b Click Secure Function Lock.
c Enter a four-digit number for the
password in the New Password box.
d Re-enter the password in the
Retype Password box.
e Click Submit.
8
Security features
Changing the administrator password
2
Setting up restricted users
2
a Click Administrator.
You can set up users with restrictions and a
password. You can set up to 10 restricted
users.
b Click Secure Function Lock.
2
c Enter a four-digit number for the new
password in the New Password box.
You can configure these settings using a
Web browser.
To set up the Web page, see Before you
on page 7. Then follow the instructions
below.
d Re-enter the password in the
Retype Password box.
e Click Submit.
a Click Administrator.
b Click Secure Function Lock.
c Enter an up to 15 digit alphanumeric
group name or user name in the
ID Number/Name box and then enter a
four-digit password in the PIN box.
d Uncheck the functions that you want to
restrict in the Print box or the Others
box. If you want to configure the
maximum page count, check the On box
in Page Limit, and then enter the
number in the Max. box. Then click
Submit.
Note
• You cannot use the same password as
another user’s password.
• You can set up one Public user. Public
users do not need to enter a password.
For more information, see the Network
User's Guide.
9
Chapter 2
Turning Secure Function
Lock on/off
Switching users
2
2
This setting allows a restricted user to log on
the machine when Secure Function Lock is
turned on.
Note
Make a careful note of the administrator
password. If you enter the wrong
password, the LCD will show
Wrong Password. Enter the correct
password. If you forget it, please call
Brother Customer Service.
a Hold down Shift as you press l.
Or, press Menu. Then press a or b to
choose Change Userand press OK.
b Press a or b to choose your user name
and press OK.
c Enter your four-digit user password.
Press OK.
Turning Secure Function Lock on
2
a Press Menu.
Changing to the Public mode
2
b Press a or b to choose
General Setup.
Press OK.
a Press Menu.
b Press a or b to choose Go to Public.
Press OK.
c Press a or b to choose
Function Lock.
Press OK.
Note
d Press a or b to choose Lock OffiOn.
Press OK.
After a restricted user has finished using
the machine, it will return to the Public
setting within the same time as the Mode
Timer setting. (See Mode Timer
e Enter your four-digit administrator
password.
Press OK.
Turning Secure Function Lock off
2
a Press Menu.
b Press a or b to choose Lock OniOff.
Press OK.
c Enter your four-digit administrator
password.
Press OK.
10
Sending a fax
3
3
Stop faxing
3
Additional sending
options
3
To stop faxing, press Stop/Exit.
Contrast
3
Sending faxes using multiple
settings
3
3
If your document is very light or very dark, you
may want to change the contrast. For most
documents the factory setting Autocan be
used. It automatically chooses the suitable
contrast for your document.
When you send a fax you can choose any
combination of these settings: resolution,
contrast, scan size, etc.
Choose Lightwhen sending a light
document. Choose Darkwhen sending a
dark document.
a Press
(FAX).
The LCD shows:
Fax Press Start
FAX
a Press
(FAX).
Enter Number
b Press a or b to choose Contrast.
Fax Resolution
Contrast
Glass ScanSize
Standard
Auto
Letter
c Press d or c to choose Auto, Lightor
Dark.
Press OK.
b Press a or b to choose a setting you
want to change.
Note
Even if you choose Lightor Dark, the
machine will send the fax using the Auto
setting in any of the following conditions:
c Press d or c to choose an option.
Press OK.
• When you send a color fax.
settings.
• When you choose Photoas the Fax
Resolution.
Note
• Most settings are temporary and the
machine returns to its default settings after
you send a fax.
• You can save some of the settings you
use most often by setting them as the
default. These settings will stay until you
change them again. (See Setting your
11
Chapter 3
Changing fax resolution
3
Setting your changes as the
new default
3
The quality of a fax can be improved by
changing the fax resolution.
You can save the fax settings for
Fax Resolution, Contrast,
Glass ScanSizeand Real Time TXyou
use most often by setting them as default.
These settings will stay until you change
them again.
a Press
(FAX).
b Press a or b to choose
Fax Resolution.
c Press d or c to choose the resolution
a Press
(FAX).
you want.
Press OK.
b Press a or b to choose the setting you
want to change, and then press d or c to
choose your new option.
Note
You can choose four different resolution
settings for black & white faxes and two for
color faxes.
Press OK.
Repeat this step for each setting you
want to change.
Black & White
c After changing the last setting, press
a or b to choose Set New Default.
Press OK.
Standard
Suitable for most typed
documents.
Fine
Good for small print and
transmits a little slower than
Standard resolution.
d Press 1 to choose Yes.
e Press Stop/Exit.
S.Fine
Photo
Good for small print or artwork
and transmits slower than Fine
resolution.
Restoring fax settings to the
factory settings
Use when the document has
varying shades of gray or is a
photograph. Photo has the
slowest transmission.
3
You can restore the fax settings
Fax Resolution, Contrast,
Glass ScanSizeand Real Time TX, that
you have changed, to the factory settings.
Color
Standard
Suitable for most typed
documents.
a Press
(FAX).
Fine
Use when the document is a
photograph. The transmission
time is slower than Standard
resolution.
b Press a or b to choose
Factory Reset.
Press OK.
If you choose S.Fineor Photoand then
use the Color Start key to send a fax, the
machine will send the fax using the Fine
setting.
c Press 1 to choose Yes.
d Press Stop/Exit.
12
Sending a fax
Sending a fax at the end of a
conversation
Additional sending
operations
3
3
At the end of a conversation you can send a
fax to the other party before you both hang
up.
Sending a fax manually
3
Manual transmission lets you hear the
dialing, ringing and fax-receiving tones while
sending a fax.
a Ask the other party to wait for fax tones
(beeps) and then to press the Start or
Send key before hanging up.
3
Note
b Press
(FAX).
To send a multiple page fax, use the ADF.
c Load your document.
a Press
(FAX).
d Press Black Start or Color Start.
b Load your document.
If you are using the scanner glass,
press 1 to send a fax.
c To listen for a dial tone press Hook or
pick up the handset of the external
telephone.
e Replace the handset of the external
phone.
d Dial the fax number.
Dual Access
(Black & White only)
e When you hear the fax tone, press
Black Start or Color Start.
3
If you are using the scanner glass
press 1 on the machine to send a fax.
You can dial a number and start scanning the
fax into memory—even when the machine is
sending from memory, receiving faxes or
printing PC data. The LCD shows the new job
number and available memory.
f If you picked up the handset of the
external telephone, replace it.
The number of pages you can scan into the
memory will vary depending on the data that
is printed on them.
Note
If the Out of Memorymessage appears
while scanning a document, press
Stop/Exit to cancel or Black Start to send
the scanned pages.
13
Chapter 3
Broadcasting
(Black & White only)
Note
3
If you chose Numeric Order:
One Touch Dial locations begin with l.
Broadcasting is when the same fax message
is automatically sent to more than one fax
number. You can include Groups,
One Touch, Speed Dial numbers, and up to
50 manually dialed numbers in the same
broadcast.
Speed Dial locations begin with #.
e After you have entered all the fax
a or b to choose Complete.
Press OK.
After the broadcast is finished, a Broadcast
Report will be printed.
f Press Black Start.
Before you begin the broadcast
3
Note
• If you did not use up any of the numbers
for Groups, you can broadcast faxes to as
many as 266 different numbers.
One Touch and Speed Dial numbers must be
stored in the machine's memory before they
can be used in a broadcast. (See Storing One
Touch Dial numbers and Storing Speed Dial
numbers in chapter 7 of the Basic User's
Guide.)
• The machine’s available memory will vary
depending on the types of jobs in the
memory and the number of locations used
for broadcasting. If you broadcast to the
maximum number available, you will not
be able to use dual access and delayed
fax.
Group numbers must also be stored in the
machine's memory before they can be used
in a broadcast. Group numbers include many
stored One Touch Dial and Speed Dial
numbers for easier dialing. (See Setting up
• If the Out of Memorymessage
appears, press Stop/Exit to stop the job.
If more than one page has been scanned,
press Black Start to send the portion that
is in the machine’s memory.
How to broadcast a fax
3
a Press
(FAX).
b Load your document.
c Press a or b to choose Broadcasting.
Press OK.
d You can add numbers to the broadcast
in the following ways:
Press a or b to choose Add Number
and enter a number using the dial
pad.
Press OK.
Press a or b to choose Phone Book
and OK. Press a or b to choose
Alphabetic Orderor
Numeric Orderand OK.
Press a or b to select a number and
OK.
14
Sending a fax
Canceling a Broadcast in progress
3
Real Time Transmission
3
a Press Menu.
When you are sending a fax, the machine will
scan the document into the memory before
sending it. Then, as soon as the telephone
line is free, the machine will start dialing and
sending.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Remaining Jobs.
Sometimes, you may want to send an
important document immediately, without
waiting for memory transmission. You can do
this by turning on Real Time TX.
3
Press OK.
The LCD will show the fax number being
dialed and the Broadcast job number.
d Press OK.
a Press
(FAX).
The LCD will ask you the following
question:
b Press a or b to choose Real Time TX.
Cancel Job?
Yes i Press 1
c Press d or c to choose On(or Off).
Press OK.
No
i Press 2
e Press 1 to cancel the fax number being
dialed.
Note
• If the memory is full and you are sending a
black & white fax from the ADF, the
machine will send the document in real
time (even if Real Time TXis set to
Off). Faxes from the scanner glass
cannot be sent until you clear some of the
memory.
The LCD will then show the Broadcast
job number.
f Press OK.
The LCD will ask you the following
question:
Cancel Job?
• In Real Time Transmission, the automatic
redial feature does not work when you are
using the scanner glass.
Yes i Press 1
No
i Press 2
g To cancel the Broadcast, press 1.
h Press Stop/Exit.
Overseas Mode
3
If you are having difficulty sending a fax
overseas due to possible interference on the
telephone line, we recommend that you turn
on the Overseas mode. After you send a fax
using this feature, the feature will turn itself
off.
a Press
(FAX).
b Load your document.
c Press a or b to choose
Overseas Mode.
d Press d or c to choose On(or Off).
Press OK.
15
Chapter 3
Delayed Faxing
(Black & White only)
Checking and canceling
waiting jobs
3
3
You can store up to 50 faxes in the memory
to be sent within 24 hours. These faxes will
You can check which jobs are still waiting in
the memory to be sent and cancel a job.
(If there are no jobs, the LCD shows
No Jobs Waiting.)
a Press
(FAX).
a Press Menu.
b Load your document.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose Delayed Fax.
c Press a or b to choose
Remaining Jobs.
d Press d or c to choose On.
Press OK.
Press OK.
Any waiting jobs appear on the LCD.
e Enter the time you want the fax to be
sent (in 24-hour format).
d Press a or b to scroll through the jobs
and choose the job you want to cancel.
Press OK.
(For example, enter 19:45 for 7:45 PM.)
Press OK.
Note
e Do one of the following:
• When you set 12h Clockin the
Date&Timesetting, enter the time in
12-hour format.
To cancel, press 1 to choose Yes.
If you want to cancel another job go
• The number of pages you can scan into
the memory depends on the amount of
data that is printed on each page.
To exit without canceling, press 2 to
choose No.
Delayed Batch Transmission
want to cancel.
(Black & White only)
3
g When you are finished, press Stop/Exit.
Before sending the delayed faxes, your
machine will help you economize by sorting
all the faxes in the memory by destination and
scheduled time. All delayed faxes that are
scheduled to be sent at the same time to the
same fax number will be sent as one fax to
save transmission time.
a Press
(FAX).
b Press a or b to choose Batch TX.
c Press d or c to choose On.
Press OK.
d Press Stop/Exit.
16
Sending a fax
h Place the next page on the scanner
glass.
Polling overview
3
Press OK.
additional page.
Your machine will automatically send
the fax.
Polling lets you set up your machine so other
people can receive faxes from you, but they
pay for the call. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature
needs to be set up on both machines for this
3
to work. Not all fax machines support polling.
Polled Transmit
(Black & White only)
3
Polled transmit lets you set up your machine
to wait with a document so another fax
machine can call and retrieve it.
The document will be stored and can be
retrieved by any other fax machine until you
delete it from the memory. (See Checking
Setup for polled transmit
3
a Press
(FAX).
b Load your document.
c Press a or b to choose Polled TX.
d Press d or c to choose On(or Off).
Press OK.
e Press a or b to choose any settings you
want to change, and then press d or c to
choose your option and press OK.
After each setting is accepted, you can
continue to change more settings.
f Press Black Start.
g If you are using the scanner glass, the
LCD will prompt you to choose one of
the options.
Press 1 to send another page.
Press 2 or Black Start to send the
document.
17
Receiving a fax
4
4
Fax Forwarding
4
Memory Receive
(Black & White only)
4
When you choose Fax Forward, your
machine stores the received fax in the
memory. The machine will then dial the fax
number you have programmed and forward
the fax message.
You can only use one Memory Receive
operation at a time:
Fax Forwarding
Paging
a Press Menu.
Fax Storage
PC-Fax Receive
Off
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Setup Receive.
Press OK.
You can change your selection at any time. If
received faxes are still in the machine’s
memory when you change the Memory
Receive operation, a question will appear on
the LCD. (See Changing Memory Receive
d Press a or b to choose
Memory Receive.
Press OK.
e Press a or b to choose Fax Forward.
Press OK.
Receiving faxes into memory
when paper tray is empty
4
f Enter the forwarding number (up to
20 digits).
Press OK.
As soon as the paper tray becomes empty
during fax reception, the LCD shows
No Paper Fed. Put some paper in the
paper tray. (See Loading paper and other
print media in chapter 2 of the Basic User’s
Guide.)
g Press a or b to choose
Backup Print:Onor
Backup Print:Off.
Press OK.
If you don't put paper in the paper tray, the
machine will carry on receiving the fax, with
the remaining pages being stored in memory,
if enough memory is available.
IMPORTANT
• If you choose Backup Print:On, the
machine will also print the fax at your
machine so you will have a copy. This is a
safety feature in case there is a power
failure before the fax is forwarded or a
problem at the receiving machine.
Further incoming faxes will also be stored in
memory until the memory is full. When the
memory is full the machine will stop
automatically answering calls. To print the
faxes, put fresh paper in the tray.
• When you receive a color fax, your
machine prints the color fax at your
machine but does not send the fax to the
fax forwarding number you programmed.
h Press Stop/Exit.
18
Receiving a fax
g Do one of the following:
Paging
4
If you are programming your cell
phone number and do not need to
enter a PIN, press OK.
When you choose Paging, your machine
dials the cell phone or pager number you
have programmed. This activates your cell
phone or pager so you will know that you
have a fax message in the memory.
If your pager needs a PIN, enter the
PIN, press #, press Redial/Pause,
and then enter your fax number
followed by # #.
If you have set Paging, a backup copy of the
received fax will automatically be printed at
the machine.
Press OK.
For example, press:
4
a Press Menu.
1 2 3 4 5 # Redial/Pause 1 8 0 0 5 5
5 6 7 8 9 # #
b Press a or b to choose Fax.
Press OK.
If your pager does not need a PIN,
press:
c Press a or b to choose
Setup Receive.
Press OK.
Redial/Pause, and then enter your
fax number followed by # #.
Press OK.
d Press a or b to choose
Memory Receive.
Press OK.
For example, press:
Redial/Pause 1 8 0 0 5 5 5 6 7 8 9 # #
e Press a or b to choose Paging.
Press OK.
h Press Stop/Exit.
Note
f Enter your cell phone or pager number
followed by # # (up to 20 digits).
Press OK.
You cannot change a paging number or
PIN remotely.
Do not include the area code if it is the
same as that of your machine.
For example, press:
1 8 0 0 5 5 5 1 2 3 4 # #
19
Chapter 4
Fax Storage
4
Printing a fax from the
memory
4
If you choose Fax Storage, your machine
stores the received fax in the memory. You
will be able to retrieve fax messages from
another location using the remote retrieval
commands.
If you have chosen Paging or Fax Storage,
you can still print a fax from the memory when
you are at your machine. (See Memory
If you have set Fax Storage, a backup copy
will automatically be printed at the machine.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose Print Fax.
Press OK.
c Press a or b to choose
Setup Receive.
Press OK.
d Press Black Start.
e Press Stop/Exit.
d Press a or b to choose
Memory Receive.
Press OK.
Note
When you print a fax from the memory, the
fax data will be erased.
e Press a or b to choose Fax Storage.
Press OK.
f Press Stop/Exit.
Note
Color faxes cannot be stored in the
memory. When you receive a color fax
your machine prints the color fax at your
machine.
20
Receiving a fax
h Press a or b to choose
PC-Fax Receive
(Windows only)
Backup Print:Onor
Backup Print:Off.
Press OK.
®
4
If you turn on the PC-Fax Receive feature
your machine will store received faxes in
memory and send them to your PC
automatically. You can then use your PC to
view and store these faxes.
i Press Stop/Exit.
Note
• PC-Fax Receive is not supported in the
Mac OS.
Even if you have turned off your PC (at night
or on the weekend, for example), your
machine will receive and store your faxes in
its memory. The number of received faxes
that are stored in the memory will appear at
the bottom left side of the LCD.
• Before you can set up PC-Fax Receive
you must install the MFL-Pro Suite
software on your PC. Make sure your PC
is connected and turned on. (For details
see PC-FAX receiving in the Software
User’s Guide.)
4
When you start your PC and the PC-FAX
Receiving software runs, your machine
transfers your faxes to your PC automatically.
• If you get an error message and the
machine cannot print the faxes in memory,
you can use this setting to transfer your
faxes to your PC. (For details, see
Transferring your faxes or Fax Journal
report in appendix B of the Basic User’s
Guide.)
To transfer the received faxes to your PC you
must have the PC-FAX Receiving software
running on your PC. (For details, see PC-FAX
receiving in the Software User’s Guide.)
If you choose Backup Print:Onthe
machine will also print the fax.
• When you receive a color fax, your
machine prints the color fax at your
machine but does not send the fax to your
PC.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
Changing the destination PC
4
c Press a or b to choose
Setup Receive.
Press OK.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
d Press a or b to choose
Memory Receive.
Press OK.
c Press a or b to choose
Setup Receive.
Press OK.
e Press a or b to choose
PC Fax Receive.
Press OK.
d Press a or b to choose
Memory Receive.
Press OK.
f The LCD shows the message
Run PC-Fax on your computer.
Press OK.
e Press a or b to choose
PC Fax Receive.
Press OK.
g Press a or b to choose <USB>or the PC
you want to receive faxes.
Press OK.
21
Chapter 4
f The LCD shows the message
Run PC-Fax on your computer.
Press OK.
Changing Memory Receive
operations
4
If received faxes remain in your machine’s
memory when you change the Memory
Receive Operations, the LCD will ask you
one of the following questions:
g Press a or b to choose Change.
Press OK.
h Press a or b to choose <USB>, or the PC
you want to receive faxes.
Press OK.
Erase All Fax?
Yes i Press 1
i Press a or b to choose
Backup Print:Onor
Backup Print:Off.
Press OK.
No
i Press 2
Print All Fax?
Yes i Press 1
No
i Press 2
j Press Stop/Exit.
• If you press 1, faxes in the memory will
be erased or printed before the setting
changes. If a backup copy has already
Turning off Memory Receive
operations
4
been printed it will not be printed again.
• If you press 2, faxes in the memory will
not be erased or printed and the setting
will be unchanged.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
If received faxes are left in the machine's
memory when you change to
c Press a or b to choose
Setup Receive.
Press OK.
PC Fax Receivefrom another option
[Fax Forward, Pagingor Fax Storage],
press a or b to choose the PC.
The LCD will ask you the following question:
Send Fax to PC?
d Press a or b to choose
Memory Receive.
Press OK.
Yes i Press 1
e Press a or b to choose Off.
Press OK.
No
i Press 2
• If you press 1, faxes in the memory will
be sent to your PC before the setting
changes. You will be asked if you want
to turn on Backup Print. (For details,
f Press Stop/Exit.
Note
The LCD will give you more options if
there are received faxes still in the
machine’s memory. (See Changing
• If you press 2, faxes in the memory will
not be erased or transferred to your PC
and the setting will be unchanged.
22
Receiving a fax
Using your Remote Access
Code
Remote Retrieval
4
4
You can call your machine from any
touch-tone telephone or fax machine and
then use the remote access code and remote
commands to retrieve fax messages.
a Dial your fax number from a touch-tone
telephone or another fax machine.
b When your machine answers, enter
your remote access code (3 digits
followed by ) at once.
Setting a Remote Access
Code
4
c The machine signals if it has received
4
The remote access code lets you access the
remote retrieval features when you are away
from your machine. Before you can use the
remote access and retrieval features, you
have to set up your own code. The factory
default code is the inactive code (--- ).
messages:
1 long beep — Fax messages
No beeps — No messages
d When the machine gives two short
beeps, enter a command.
a Press Menu.
The machine will hang up if you wait
longer than 30 seconds to enter a
command.
The machine will beep three times if you
enter an invalid command.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Remote Access.
e Press 9 0 to stop Remote Access when
you have finished.
d Enter a three-digit code using numbers
0-9, l, or #.
f Hang up.
Press OK. (The preset “ ” cannot be
changed.)
Note
If your machine is set to Manualmode
and you want to use the remote retrieval
features, wait for about 100 seconds after
it starts ringing, and then enter the remote
access code within 30 seconds.
Note
Do not use the same code as your Fax
Receive Code (l 5 1) or Telephone
Answer Code (# 5 1). (See Using external
and extension telephones in chapter 6 of
the Basic User’s Guide.)
e Press Stop/Exit.
Note
You can change your code at any time by
entering a new one. If you want to make
to restore the inactive setting (--- ) and
press OK.
23
Chapter 4
Remote Fax commands
4
Follow the commands below to access features when you are away from the machine. When you
call the machine and enter your remote access code (3 digits followed by ), the system will give
two short beeps and you must enter a remote command.
Remote commands
95 Change the Fax Forwarding,
Operation details
Paging or Fax Storage settings
1 OFF
You can choose Offafter you have retrieved or erased all
your messages.
2 Fax Forwarding
3 Paging
One long beep means the change is accepted. If you hear
three short beeps, you cannot make a change because
something has not been set up (for example, a Fax
Forwarding or Paging number has not been registered).
You can register your Fax Forwarding number by entering
on page 25.) Once you have registered the number, Fax
Forwarding will work.
4 Fax Forwarding number
6 Fax Storage
96
Retrieve a fax
2 Retrieve all faxes
Enter the number of a remote fax machine to receive stored
3 Erase faxes from the memory
If you hear one long beep, fax messages have been erased
from the memory.
97
98
Check the receiving status
1 Fax
You can check whether your machine has received any
faxes. If yes, you will hear one long beep. If no, you will hear
three short beeps.
Change the Receive Mode
1 External TAD
2 Fax/Tel
If you hear one long beep, your change has been accepted.
3 Fax Only
90
Exit
Pressing 9 0 allows you to exit remote retrieval. Wait for the
long beep, then replace the handset.
24
Receiving a fax
Retrieving fax messages
4
Changing your Fax
Forwarding number
4
You can call your machine from any
touch-tone telephone and have your fax
messages sent to a machine. Before you use
this feature, you have to turn on Fax Storage.
You can change the default setting of your fax
forwarding number from another touch-tone
telephone or fax machine.
a Dial your fax number.
a Dial your fax number.
b When your machine answers, enter
your remote access code (3 digits
followed by ) at once. If you hear one
long beep, you have messages.
b When your machine answers, enter
your remote access code (3 digits
followed by ) at once. If you hear one
long beep, you have messages.
4
c When you hear two short beeps,
press 9 6 2.
c When you hear two short beeps,
press 9 5 4.
d Wait for a long beep, and then use the
dial pad to enter the number of the
remote fax machine where you want
your fax messages sent, followed by # #
(up to 20 digits).
d Wait for the long beep, enter the new
number (up to 20 digits) of the remote
fax machine you want your fax
messages forwarded to using the dial
pad, then enter # #.
Note
Note
You cannot use l and # as dial numbers.
However, press # if you want to create a
pause.
You cannot use l and # as dial numbers.
However, press # if you want to create a
pause.
e Hang up after you hear your machine
beep. Your machine will call the other
fax machine, which will then print your
fax messages.
e Press 9 0 to stop Remote Access when
you have finished.
f Hang up after you hear your machine
beep.
25
Chapter 4
Receiving a fax at the end of a
conversation
Additional receiving
operations
4
4
At the end of a conversation, you can ask the
other party to fax you information before you
both hang up.
Printing a reduced incoming
fax
4
a Ask the other party to place the
document in their machine and to press
the Start or Send key.
If you choose On, the machine automatically
reduces each page of an incoming fax to fit on
one page of Letter, Legal, Ledger, A4 or A3
size paper. The machine calculates the
reduction ratio by using the page size of the
fax and your Paper Size setting. (See Paper
Size in chapter 2 of the Basic User’s Guide.)
b When you hear the other machine's
CNG tones (slowly repeating beeps),
press Black Start or Color Start.
c Press 2 to receive the fax.
a Press Menu.
d Replace the handset of the external
b Press a or b to choose Fax.
Press OK.
telephone.
c Press a or b to choose
Setup Receive.
Press OK.
d Press a or b to choose
Auto Reduction.
e Press d or c to choose On(or Off).
Press OK.
f Press Stop/Exit.
26
Receiving a fax
e Do one of the following:
Polling overview
4
Press a or b to choose Add Number
and enter the number using a dial
pad.
Polling lets you set up your machine so other
people can receive faxes from you, but they
pay for the call. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature
needs to be set up on both machines for this
Press OK.
Press a or b to choose Phone Book
and OK. Press a or b to choose
Alphabetic Orderor
to work. Not all fax machines support polling.
Numeric Orderand OK. Press
a or b to select a number and OK.
4
Polling receive
4
Note
Polling receive lets you call another fax
machine to receive a fax.
If you chose Numeric Order:
One Touch Dial locations begin with l.
Speed Dial locations begin with #.
Setup to receive polling
4
f After you have entered all the fax
a or b to choose Complete.
Press OK.
a Press
(FAX).
b Press a or b to choose Polling RX.
c Press d or c to choose On(or Off).
Press OK.
g Press Black Start.
The machine polls each number or
Group number in turn for a document.
d Enter the fax number you are polling.
Press Stop/Exit while the machine is dialing
to cancel the polling process.
e Press Black Start or Color Start.
The LCD shows Dialing.
To cancel all sequential polling receive jobs,
Sequential polling
(Black & White only)
4
Sequential polling lets you request
documents from several fax machines in one
operation. Afterwards, a Sequential Polling
Report will be printed.
a Press
(FAX).
b Press a or b to choose Polling RX.
c Press d or c to choose On(or Off).
Press OK.
d Press a or b to choose Broadcasting.
Press OK.
27
Dialing and storing numbers
5
5
Caller ID
5
Voice operations
5
The Caller ID feature lets you use the Caller
ID subscriber service offered by many local
telephone companies. Call your telephone
company for details. This service shows the
telephone number, or name if it is available,
of your caller as the line rings.
Voice calls can be made either with an
external telephone by dialing manually or by
using Quick Dial numbers.
Tone or Pulse (Canada only)
5
After a few rings, the LCD shows the
telephone number of your caller (and name, if
available). Once you answer a call, the Caller
ID information disappears from the LCD, but
the call information stays stored in the Caller
ID memory.
If you have a Pulse dialing service, but need
to send tone signals (for example, for
telephone banking), follow the instructions
below:
a Pick up the handset of an external
telephone or press Hook.
You can view the list or choose one of these
numbers to fax to, add to One Touch or
Speed Dial, or delete from the history. (See
b Press # on the machine’s control panel.
Any digits dialed after this will send tone
signals.
You can see the first 20 characters of the
When you hang up, the machine will return to
the Pulse dialing service.
number (or name).
The # Unavailablemessage means
the call originated outside your Caller ID
service area.
Fax/Tel mode
5
The Private Callmessage means the
caller has intentionally blocked
When the machine is in Fax/Tel mode, it will
use the F/T Ring (pseudo/double-ringing) to
alert you to pick up a voice call.
transmission of information.
You can print a list of the Caller ID information
received by your machine. (See How to print
If you are at the extension telephone, you'll
need to lift the handset during the F/T Ring
and then press # 5 1 between the
pseudo/double-rings. If no one is on the line,
or if someone wants to send you a fax, send
the call back to the machine by pressing
l 5 1.
Note
• This feature may not be available in
certain areas of the USA and Canada.
• The Caller ID service varies with different
carriers. Call your local telephone
company to find out about the kind of
service available in your area.
If you are at the machine, lift the external
telephone’s handset, and then press Hook to
answer.
28
Dialing and storing numbers
Setting up your area code (USA only)
5
Special line considerations
5
When returning calls from the Caller ID
history your machine will automatically dial
“1” plus the area code for all calls. If your local
dialing plan requires that the “1” not be used
for calls within your area code enter your area
code in this setting. With the area code
setting, calls returned from the Caller ID
history to your area code will be dialed using
10 digits (area code + 7-digit number). If your
dialing plan does not follow the standard 1 +
area code
+ 7-digit number dialing system for calling
outside your area code, you may experience
problems returning calls automatically from
the Caller ID history. If this is not the
procedure followed by your dialing plan, you
will not be able to return calls automatically.
Roll-over telephone lines
5
A roll-over telephone system is a group of two
or more separate telephone lines that pass
incoming calls to each other if they are busy.
The calls are usually passed down or “rolled
over” to the next available telephone line in a
preset order.
Your machine can work in a roll-over system
as long as it is the last number in the
sequence, so the call cannot roll away. Do not
put the machine on any of the other numbers;
when the other lines are busy and a second
fax call is received, the fax call will be sent to
a line that does not have a fax machine. Your
machine will work best on a dedicated
line.
5
a Press Menu.
b Press a or b to choose Fax.
Press OK.
Two-line telephone system
5
A two-line telephone system is nothing more
than two separate telephone numbers on the
same wall outlet. The two telephone numbers
can be on separate jacks (RJ11) or mixed into
one jack (RJ14). Your machine must be
plugged into an RJ11 jack. RJ11 and RJ14
jacks may be equal in size and appearance
and both may contain four wires (black, red,
green, yellow). To test the type of jack, plug in
a two-line telephone and see if it can access
both lines. If it can, you must separate the line
for your machine. (See Easy receive in
c Press a or b to choose
Miscellaneous.
Press OK.
d Press a or b to choose Caller ID.
Press OK.
e Use the dial pad to enter your area code.
Press OK.
f Press Stop/Exit.
chapter 5 of the Basic User’s Guide.)
29
Chapter 5
a Put the two-line TAD and the two-line
Converting telephone wall outlets
5
telephone next to your machine.
There are three ways to convert to an RJ11
jack. The first two ways may require help from
the telephone company. You can change the
wall outlets from one RJ14 jack to two RJ11
jacks. Or you can have an RJ11 wall outlet
installed and slave or jump one of the
telephone numbers to it.
b Plug one end of the telephone line cord
for your machine into the L2 jack of the
triplex adapter. Plug the other end into
the LINE jack on the back of the
machine.
c Plug one end of the first telephone line
cord for your TAD into the L1 jack of the
triplex adapter. Plug the other end into
the L1 or L1/L2 jack of the two-line TAD.
The third way is the easiest: Buy a triplex
adapter. You can plug a triplex adapter into
an RJ14 outlet. It separates the wires into two
separate RJ11 jacks (Line 1, Line 2) and a
third RJ14 jack (Lines 1 and 2). If your
machine is on Line 1, plug the machine into
L1 of the triplex adapter. If your machine is on
Line 2, plug it into L2 of the triple adapter.
d Plug one end of the second telephone
line cord for your TAD into the L2 jack of
the two-line TAD. Plug the other end into
the EXT. jack on the left side of the
machine.
Triplex Adapter
5
RJ14
1
2
RJ11
RJ14
4
3
Installing machine, external two-line
TAD and two-line telephone
1
2
3
4
Triplex Adapter
5
Two Line Telephone
When you are installing an external two-line
telephone answering device (TAD) and a
two-line telephone, your machine must be
isolated on one line at both the wall jack and
at the TAD. The most common connection is
to put the machine on Line 2, which is
explained in the following steps. The back of
the two-line TAD must have two telephone
jacks: one labeled L1 or L1/L2, and the other
labeled L2. You will need at least three
telephone line cords, the one that came with
your machine and two for your external two-
line TAD. You will need a fourth line cord if
you add a two-line telephone.
External Two Line TAD
Machine
You can keep two-line telephones on other
wall outlets as always. There are two ways to
add a two-line telephone to the machine's
wall outlet. You can plug the telephone line
cord from the two-line telephone into the
L1+L2 jack of the triplex adapter. Or you can
plug the two-line telephone into the TEL jack
of the two-line TAD.
30
Dialing and storing numbers
Caller ID history
5
Additional dialing
operations
5
This feature requires the Caller ID subscriber
service offered by many local telephone
Outgoing Call
5
The number, or name if available, from the
last 30 faxes and telephone calls you
The last 30 numbers you sent a fax to will be
stored in the outgoing call history. You can
choose one of these numbers to fax to, add to
One Touch or Speed Dial, or delete from the
history.
received will be stored in the Caller ID history.
You can view the list or choose one of these
numbers to fax to, add to One Touch or
Speed Dial, or delete from the history. When
the thirty-first call comes into the machine, it
replaces information about the first call.
a Press Redial/Pause.
You can also choose Outgoing Call
5
Note
by pressing
(FAX).
If you are not a Caller ID subscriber, Caller
ID history only allows you to view and
delete the dates of calls.
b Press a or b to choose the number you
want.
Press OK.
a Press Redial/Pause and press l.
You can also choose
c Do one of the following:
To send a fax, press a or b to choose
Send a fax.
Caller ID hist.by pressing
(FAX).
Press OK.
b Press a or b to choose the number you
Press Black Start or Color Start.
want.
Press OK.
If you want to store the number,
press a or b to choose
c Do one of the following:
Add To Phone Book.
To send a fax, press a or b to choose
Send a fax.
Press OK.
Press OK.
Press Black Start or Color Start.
If you want to store the number,
press a or b to choose
Press a or b to choose Delete.
Press OK.
Add To Phone Book.
Press OK.
Press 1 to confirm.
d Press Stop/Exit.
Press a or b to choose Delete.
Press OK.
Press 1 to confirm.
d Press Stop/Exit.
31
Chapter 5
Note
Note
• (USA only) If you redial from the Caller ID
history outside your area code, you must
set up your AREA CODE in advance.
One Touch Dial locations begin with l.
Speed Dial locations begin with #.
e Press OK to choose Send a fax.
f Press a or b to choose Phone Book.
Press OK.
• You can print the Caller ID List.
g Press a or b to choose Search.
Press OK.
Dialing access codes and
credit card numbers
5
h Press a or b to choose
Numeric Order.
Press OK.
Sometimes, you may want to choose from
several long distance carriers when you send
a fax. Rates may vary depending on the time
and destination. To take advantage of low
i Press a or b to choose l02.
Press OK.
rates, you can store the access codes of long-
distance carriers and credit card numbers as
One Touch and Speed Dial numbers. You
can store these long dialing sequences by
dividing them and setting them up as
separate One Touch and Speed Dial
numbers in any combination. You can even
include manual dialing using the dial pad.
(See Storing One Touch Dial numbers or
Storing Speed Dial numbers in chapter 7 of
the Basic User’s Guide.)
j Press OK to choose Send a fax.
k Press Black Start or Color Start.
You will dial ‘555-7000 ’.
To temporarily change a number, you can
substitute part of the number with manual
dialing using the dial pad. For example, to
change the number to 555-7001 you could
press
(Phone Book), choose Search,
press 03 and then press 7001 using the dial
pad.
For example, you might have stored ‘555 ’ on
Speed Dial: 03 and ‘7000’ on One Touch: 02.
You can use them both to dial ‘555-7000’ if
you press the following keys:
Note
If you must wait for another dial tone or
signal at any point in the dialing sequence,
create a pause in the number by pressing
Redial/Pause. Each key press adds a
3.5-second delay.
a Press (Phone Book).
b Press a or b to choose Search.
Press OK.
c Press a or b to choose
Numeric Order.
Press OK.
d Press a or b to choose #03.
Press OK.
32
Dialing and storing numbers
Storing One Touch numbers
from the Caller ID history
Additional ways to
store numbers
5
5
If you have the Caller ID subscriber service
from your telephone company you can also
store One Touch numbers from incoming
calls in the Caller ID History. (See Caller ID
Storing One Touch numbers
from Outgoing Calls
5
You can store One Touch numbers from the
Outgoing Call history.
a Press
(FAX).
a Press Redial/Pause.
b Press a or b to choose
Caller ID hist.
Press OK.
You can also choose Outgoing Call
by pressing
(FAX).
5
b Press a or b to choose the name or
number you want to store.
Press OK.
c Press a or b to choose the number you
want to store.
Press OK.
c Press a or b to choose
Add To Phone Book.
Press OK.
d Press a or b to choose
Add To Phone Book.
Press OK.
d Press a or b to choose the 2-digit One
Touch Dial number where you want to
store the number.
e Press a or b to choose the 2-digit
One Touch location where you want to
store the number.
Press OK.
Press OK.
Note
Note
One Touch Dial numbers begin with (for
One Touch Dial numbers begin with (for
example, l 0 2).
example, l 0 2).
e Do one of the following:
f Do one of the following:
Enter the name using the dial pad
If you want to store the displayed
name, press OK.
(up to 16 characters).
Press OK.
Enter the name (up to 16 characters)
(To help you enter letters, see
Entering Text in appendix C of the
Basic User’s Guide.)
using the dial pad.
Press OK.
(To help you enter letters, see
Entering Text in appendix C of the
Basic User’s Guide.)
To store the number without a name,
press OK.
f Press OK to confirm the fax or
To store the number without a name,
press OK.
telephone number.
g Press a or b to choose Complete.
Press OK.
g Press OK to confirm the fax or
telephone number.
h Press Stop/Exit.
33
Chapter 5
h Press a or b to choose Complete.
Press OK.
g Do one of the following:
Enter a second fax or telephone
number (up to 20 digits).
i Press Stop/Exit.
Press OK.
If you do not want to store a second
number, press OK.
Storing Speed Dial numbers
from Outgoing Calls
5
h Press a or b to choose Complete.
Press OK.
You can also store Speed Dial numbers from
the Outgoing Call history.
i Press Stop/Exit.
a Press Redial/Pause.
You can also choose Outgoing Call
Storing Speed Dial numbers
from the Caller ID history
by pressing
(FAX).
5
b Press a or b to choose the name or
number you want to store.
Press OK.
If you have the Caller ID subscriber service
from your telephone company you can also
store Speed Dial numbers from incoming
calls in the Caller ID History. (See Caller ID
c Press a or b to choose
Add To Phone Book.
Press OK.
a Press Redial/Pause and press l.
You can also choose
d Press a or b to choose the 2-digit
Speed Dial location where you want to
store the number.
Caller ID hist.by pressing
(FAX).
Press OK.
b Press a or b to choose the number you
Note
want to store.
Speed Dial locations begin with # (for
example, # 0 2).
Press OK.
c Press a or b to choose
Add To Phone Book.
Press OK.
e Do one of the following:
Enter the name (up to 16 characters)
using the dial pad.
d Press a or b to choose the 2-digit
Speed Dial location where you want to
store the number.
Press OK.
(To help you enter letters, see
Entering Text in appendix C of the
Basic User’s Guide.)
Press OK.
Note
To store the number without a name,
press OK.
Speed Dial locations begin with # (for
example, # 0 2).
f Press OK to confirm the fax or
telephone number.
34
Dialing and storing numbers
e Do one of the following:
Setting up groups for
broadcasting
If you want to store the displayed
name, press OK.
5
Groups, which can be stored in a One Touch
or Speed Dial location, allow you to send the
same fax message to many fax numbers by
pressing only One Touch key or
Enter the name (up to 16 characters)
using the dial pad.
Press OK.
(To help you enter letters, see
Entering Text in appendix C of the
Basic User’s Guide.)
(Phone Book), Search, OK, the two-digit
location and Black Start.
First, you'll need to store each fax number in
a One Touch or Speed Dial location. Then
you can include them as numbers in the
Group. Each Group uses up a One Touch or
Speed Dial location. You can have up to six
Groups, or you can assign up to 214 numbers
in a large Group.
To store the number without a name,
press OK.
5
f Press OK to confirm the fax or
telephone number.
g Do one of the following:
on page 14 and Storing Speed Dial numbers
in chapter 7 of the Basic User’s Guide.)
Enter a second fax or telephone
number (up to 20 digits).
Press OK.
a Press
(Phone Book).
If you do not want to store a second
number, press OK.
b Press a or b to choose Setup Groups.
Press OK.
h Press a or b to choose Complete.
Press OK.
c Press a or b to choose GROUP1,
GROUP2, GROUP3, GROUP4, GROUP5or
GROUP6for the Group name where you
will store the fax numbers.
i Press Stop/Exit.
Press OK.
d Press a or b to choose the 2-digit One
Touch or Speed Dial location where you
want to store the Group.
Press OK.
Note
One Touch Dial locations begin with l.
Speed Dial locations begin with #.
e If you want to change the Group name,
press a or b to choose
Change Group Nameand press OK.
Then enter the new Group name and
press OK.
f Press a or b to choose Add Number.
Press OK.
35
Chapter 5
g To add numbers to the group, press
a or b to choose Alphabetic Order
or Numeric Orderand OK. Press
a or b to select a number and OK.
e Enter the new name (up to
16 characters) using the dial pad.
Press OK.
(See Entering Text in appendix C of the
Basic User’s Guide. For example, type
NEW CLIENTS.)
h Do one of the following:
To add another number to the group,
f Press a or b to choose Complete.
Press OK.
If you are finished adding numbers to
the group, press a or b to choose
Complete.
g Press Stop/Exit.
Deleting a Group
5
Press OK.
i Do one of the following:
a Press (Phone Book).
To store another Group for
b Press a or b to choose Setup Groups.
Press OK.
To finish storing Groups for
broadcasting, press Stop/Exit.
c Press a or b to choose the Group you
want to delete.
Note
Press OK.
You can print a list of all the One Touch
and Speed Dial numbers. Group numbers
will be marked in the GROUP column.
d Press a or b to choose Delete.
Press OK.
Press 1 to confirm.
e Press Stop/Exit.
Changing a Group name
5
Deleting a number from a Group
5
a Press (Phone Book).
b Press a or b to choose Setup Groups.
Press OK.
a Press (Phone Book).
b Press a or b to choose Setup Groups.
Press OK.
c Press a or b to choose the Group name
you want to change.
Press OK.
c Press a or b to choose the Group you
want to change.
d Press a or b to choose
Change Group Name.
Press OK.
Press OK.
d Press a or b to choose the number you
want to delete.
Note
Press OK.
Press 1 to confirm.
How to change the stored name or
number:
e Press a or b to choose Complete.
Press OK.
If you want to change a character, press
d or c to position the cursor under the
character you want to change, and then
press Clear. Re-enter the character.
f Press Stop/Exit.
36
Printing reports
6
6
e Press d or c to choose an interval.
Fax reports
6
Press OK.
If you choose Every 50 Faxes, go to
You need to set up the Transmission
Verification Report and Journal Period using
the Menu keys.
6, 12, 24 hours, 2 or 7 days
The machine will print the report at
the chosen time and then erase all
jobs from its memory. If the
Transmission Verification
Report
6
machine's memory becomes full with
200 jobs before the time you chose
has passed, the machine will print
the Journal early and then erase all
jobs from the memory. If you want an
extra report before it is due to print,
you can print it without erasing the
jobs from the memory.
You can use the Transmission Verification
Report as proof that you sent a fax. (For
details about how to set up the type of report
you want, see Transmission Verification
Report in chapter 4 of the Basic User's
Guide.)
6
Every 50 Faxes
Fax Journal (activity report)
6
The machine will print the Journal
when the machine has stored
50 jobs.
You can set the machine to print a journal at
specific intervals (every 50 faxes, 6, 12 or
24 hours, 2 or 7 days). If you set the interval
to Off, you can still print the report by
following the steps in How to print a report
on page 38. The factory setting is
f Enter the time to start printing in 24-hour
format.
Press OK.
(For example: enter 19:45 for 7:45 PM.)
Every 50 Faxes.
Note
a Press Menu.
When you set 12h Clockin the
Date&Timesetting, enter the time in
12-hour format.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Report Setting.
Press OK.
g If you choose Every 7 Days, the LCD
will ask you to choose the first day for
the 7-day countdown.
d Press a or b to choose
Journal Period.
h Press Stop/Exit.
37
Chapter 6
How to print a report
6
Reports
6
The following reports are available:
a Press Menu.
Transmission
b Press a or b to choose
Print Reports.
Press OK.
Prints a Transmission Verification Report
for your last transmission.
Help List
c Press a or b to choose the report you
A help list showing how to program your
machine.
want.
Press OK.
Quick Dial
d (Quick Dial only) Press a or b to choose
Alphabetic Orderor
Numeric Order.
Lists names and numbers stored in the
One Touch and Speed Dial memory, in
alphabetical or numerical order.
Press OK.
Fax Journal
e Press Black Start.
f Press Stop/Exit.
Lists information about the last incoming
and outgoing faxes.
(TX: Transmit.) (RX: Receive.)
User Settings
Lists your settings.
Network Config
Lists your Network settings.
WLAN Report
Prints the result of the WLAN connection.
Caller ID hist.
Lists the available Caller ID information
about the last 30 received faxes and
telephone calls.
38
Making copies
7
7
Changing copy quality
7
Copy settings
7
You can choose from a range of quality. The
factory setting is Normal.
You can change the copy settings temporarily
for the next copy.
Fast
These settings are temporary, and the
machine returns to its default settings
1 minute after copying, unless you have set
the Mode Timer to 30 seconds or less. (See
Fast copy speed and lowest amount of ink
used. Use to save time printing
documents to be proof-read, large
documents or many copies.
To change a setting, press COPY and then
press a or b to scroll through the copy
settings. When the setting you want is
highlighted, then press d or c to choose your
option, and press OK.
Normal
Normal is the recommended mode for
ordinary printouts. This produces good
copy quality with good copy speed.
Best
When you are finished choosing settings,
7
press Black Start or Color Start.
Use Best mode to copy precise images
such as photographs. This provides the
highest resolution and slowest speed.
Note
• You can save some of the settings that
you use most often by setting them as
default. These settings will stay until you
change them again. (See Setting your
a Press
(COPY).
b Load your document.
c Enter the number of copies you want.
d Press a or b to choose Quality.
• The Ink Save Mode,
Thin Paper Copy, Book Copyand
Watermark Copyfeatures are
supported by technology from Reallusion,
e Press d or c to choose Fast, Normalor
Best.
Press OK.
Inc.
f If you do not want to change additional
settings, press Black Start or
Color Start.
Stop copying
7
To stop copying, press Stop/Exit.
39
Chapter 7
Enlarging or reducing the
copied image
198% 4"x6"iA4
186% 4"x6"iLTR
130% LTRiLGR
104% EXEiLTR
100%
7
You can choose an enlargement or reduction
ratio. If you choose Fit to Page, your
machine will adjust the size automatically to
the paper size you set.
97% LTRiA4
93% A4iLTR
85% LTRiEXE
83% LGLiA4
a Press
(COPY).
b Load your document.
78% LGLiLTR
64% LGRiLTR
46% LTRi4"x6"
Fit to Page
Custom(25-400%)
c Enter the number of copies you want.
d Press a or b to choose
Enlarge/Reduce.
e Press d or c to choose 100%, Enlarge,
Reduce, Fit to Pageor
g If you do not want to change additional
settings, press Black Start or
Color Start.
Custom(25-400%).
f Do one of the following:
If you chose Enlargeor Reduce,
press OK and press d or c to choose
the enlargement or reduction ratio
you want.
Note
• Page Layoutis not available with
Enlarge/Reduce.
Press OK.
• Page Layout, Book Copy, Sort,
Thin Paper Copyand
If you chose Custom(25-400%),
press OK and then enter an
enlargement or reduction ratio from
25%to 400%.
Watermark Copyare not available with
Fit to Page.
• Fit to Pagedoes not work properly
when the document on the scanner glass
is skewed more than 3 degrees. Using the
document guidelines on the left and top,
place your document in the upper left
hand corner, with the document face down
on the scanner glass.
Press OK.
If you chose 100%or Fit to Page,
• Fit to Pageis not available for a Legal
size document.
• When using Ledger or A3 size paper,
Duplex Copyis not available with
Enlarge/Reduce.
40
Making copies
Making N in 1 copies or a
poster (Page Layout)
a Press
(COPY).
7
b Load your document.
The N in 1 copy feature can help you save
paper by letting you copy two or four pages
onto one printed page.
c Enter the number of copies you want.
d Press a or b to choose Page Layout.
The 1 to 2 feature copies one Ledger or A3
size page onto two Letter or A4 size pages. If
you use this setting, use the scanner glass.
e Press d or c to choose Off(1 in 1),
2 in 1 (P), 2 in 1 (L),
4 in 1 (P), 4 in 1 (L), 1 to 2,
Poster(2 x 1), Poster(2 x 2),
Press OK.
You can also produce a poster. When you
use the poster feature your machine divides
your document into sections, then enlarges
the sections so you can assemble them into a
poster. If you want to print a poster, use the
scanner glass.
1
For details about 2 in 1 (ID), see 2 in 1 ID Copy
If you chose 2 in 1or
Poster(2 x 2)with Ledger or A3, go
your document.
If you choose another setting, go to
IMPORTANT
• Make sure the paper size is set to Letter,
Ledger, A4, A3 or Executive.
7
• Poster copy is not available for Executive
size paper.
f Do one of the following:
• If you are producing multiple color copies,
N in 1 copy is not available.
If you chose 2 in 1 (P)or
2 in 1 (L), press a or b to choose
Layout Format. Press d or c to
choose LGRx2 i LGRx1,
• (P)means Portrait and (L)means
Landscape.
LTRx2 i LGRx1, A3x2 i A3x1or
A4x2 i A3x1.
• You can only make one poster copy and 1
to 2 copy at a time.
If you chose Poster(2 x 2),
press a or b to choose
• Poster copy is not available when using
transparencies.
Layout Format. Press d or c to
choose LGRx1 i LGRx4,
LTRx1 i LGRx4, A3x1 i A3x4or
A4x1 i A3x4.
Note
• Watermark Copy, Book Copy, Sort,
Thin Paper Copy, Ink Save Mode
and Enlarge/Reduceare not available
with Page Layout.
g If you do not want to change additional
settings, press Black Start or
Color Start to scan the page.
If you placed the document in the ADF
or are making a poster, the machine
scans the pages and starts printing.
• Skew Adjustmentis not available with
Poster and 1 to 2 copy.
• Duplex Copyis not available with Poster
If you are using the scanner glass, go
copy.
h After the machine scans the page,
press 1 to scan the next page.
41
Chapter 7
i Place the next page on the scanner
If you are copying from the scanner glass,
place the document face down in the
direction shown below:
glass.
Press OK.
2 in 1 (P)
the layout.
k After all the pages have been scanned,
press 2 to finish.
2 in 1 (L)
Note
If you have chosen photo paper as the
Paper Type for N in 1 copies, the machine
will print the images as if plain paper had
been chosen.
4 in 1 (P)
If you are copying from the ADF, insert the
document face up in the direction shown
below:
2 in 1 (P)
4 in 1 (L)
2 in 1 (L)
1 to 2
4 in 1 (P)
Poster(2 x 1)
4 in 1 (L)
42
Making copies
Poster(2 x 2)
b Place your identification card face down
at the left corner of the scanner glass.
Poster(3 x 3)
1
1
0.12 in. (3 mm) or greater (top, left)
c Enter the number of copies you want.
d Press a or b to choose Page Layout.
7
e Press d or c to choose 2 in 1 (ID).
Press OK.
f Press Black Start or Color Start.
The machine starts scanning the first
page.
2 in 1 ID Copy
7
You can copy both sides of your identification
card onto one page, keeping the original card
size. Make sure the paper size is set to Letter
or A4.
g After the machine copies the one side,
press 1. Turn over the identification card
and press OK to scan the another side.
Note
Note
• Watermark Copy, Book Copy, Sort,
Duplex Copy, Thin Paper Copy,
Ink Save Mode and Enlarge/Reduce
are not available with 2 in 1 (ID).
You can copy an identification card to the
extent permitted under applicable laws.
See Legal limitations for copying in the
Safety and Legal Booklet.
• If you are producing multiple color copies,
2 in 1 (ID) copy is not available.
a Press
(COPY).
43
Chapter 7
Sorting copies using the ADF
7
Ink Save Mode
7
You can sort multiple copies. Pages will be
stacked in the order 321, 321, 321, and so on.
Ink Save Mode can help you save some ink.
Your machine detects the edges of the image
and prints the outline of the image.
a Press
(COPY).
The amount of ink saved will vary depending
on the document.
b Load your document.
Ink Save Mode: Off
7
c Enter the number of copies you want.
d Press a or b to choose Stack/Sort.
e Press d or c to choose Sort.
Press OK.
f If you do not want to change additional
settings, press Black Start or
Color Start.
Note
Fit to Page, Page Layoutand
Book Copyare not available with Sort.
Ink Save Mode: On
7
Adjusting Density
7
You can adjust the copy density to make
copies darker or lighter.
a Press
(COPY).
b Load your document.
c Enter the number of copies you want.
d Press a or b to choose Density.
a Press
(COPY).
b Load your document.
e Press c to make the copy darker or
press d to make the copy lighter.
Press OK.
c Enter the number of copies you want.
d Press a or b to choose
Advanced Settings.
Press OK.
f If you do not want to change additional
settings, press Black Start or
Color Start.
e Press a or b to choose
Ink Save Mode.
f Press OK.
44
Making copies
g If you do not want to change any
additional settings, press Black Start or
Color Start.
Skew Adjustment
7
If your scanned copy is skewed, your
machine can correct the data automatically.
This setting is only available when using the
scanner glass.
Note
• Watermark Copy, Book Copy,
Skew Adjustment,
Thin Paper Copyand Page Layout
are not available with Ink Save Mode.
a Press
(COPY).
b Load your document.
• Ink Save Modemay make your
printouts look different from your original
document.
c Enter the number of copies you want.
d Press a or b to choose
Skew Adjustment.
Thin Paper Copy
7
e Press d or c to choose Auto(or Off).
Press OK.
If your document is a duplex copy on thin
paper, choose Thin Paper Copyso the
print on the other side does not bleed
through.
f If you do not want to change additional
settings, press Black Start or
Color Start.
7
a Press
(COPY).
Note
b Load your document.
• 1 to 2, Poster, Ink Save Mode,
Thin Paper Copy, Book Copyand
Watermark Copyare not available with
Skew Adjustment.
c Enter the number of copies you want.
d Press a or b to choose
Advanced Settings.
Press OK.
• You cannot use this setting with Ledger,
A3 or paper that is smaller than
2.52 in. 3.58 in. (64 mm 91 mm).
e Press a or b to choose
Thin Paper Copy.
Press OK.
• This setting is only available for paper that
is rectangular or square.
• You cannot use this setting with a thick
document, such as a book.
f Press Black Start or Color Start.
• Skew Adjustment is only available if the
document is skewed by less than 3
degrees.
Note
Fit to Page, Page Layout,
Skew Adjustment, Ink Save Mode,
Book Copyand Watermark Copyare
not available with Thin Paper Copy.
45
Chapter 7
Book Copy
7
Watermark Copy
7
Book copy corrects dark borders and skew
when copying from the scanner glass. Your
machine can correct the data automatically or
you can make specific corrections.
You can place a logo or text into your
document as a Watermark. You can select
one of the template watermarks, data from
your media cards or USB Flash memory
drive, or scanned data.
a Press
(COPY).
Note
b Load your document.
Fit to Page, Page Layout,
Thin Paper Copy,
Skew Adjustment, Ink Save Mode
and Book Copyare not available with
Watermark Copy.
c Enter the number of copies you want.
d Press a or b to choose
Advanced Settings.
Press OK.
Using a template
7
e Press a or b to choose Book Copy.
f Press OK.
a Press
(COPY).
b Load your document.
g If you are finished making corrections,
press Black Start or Color Start.
c Enter the number of copies you want.
Note
d Press a or b to choose
Advanced Settings.
Press OK.
Page Layout, Sort, Duplex Copy,
Skew Adjustment, Ink Save Mode,
Fit to Page, Thin Paper Copyand
Watermark Copyare not available with
Book Copy.
e Press a or b to choose
Watermark Copy.
Press OK.
f Press a or b to choose Template.
Press OK.
g Change the settings from the options
displayed on the LCD if required.
h If you do not want to change additional
settings, press Black Start or
Color Start.
46
Making copies
Using a media card or USB Flash
memory drive
Using a scanned paper document as
your watermark
7
7
a Press
(COPY).
a Press
(COPY).
b Load your document.
b Enter the number of copies you want.
c Enter the number of copies you want.
c Press a or b to choose
Advanced Settings.
Press OK.
d Press a or b to choose
Advanced Settings.
Press OK.
d Press a or b to choose
Watermark Copy.
Press OK.
e Press a or b to choose
Watermark Copy.
Press OK.
e Press a or b to choose Scan. Press OK,
and place the page that you want to use
as a watermark on the scanner glass.
f Insert a media card or USB Flash
memory drive. Press a or b to choose
Media.
f Press Black Start or Color Start.
7
g Press OK and then press d or c to
choose the data you want to use for the
watermark.
g Take out the watermark document you
scanned and load the document you
want to copy.
h Press OK and change any additional
settings from the options shown on the
LCD.
h Press d or c to change the
Transparencyof the watermark.
Press OK.
i If you do not want to change additional
settings, press Black Start or
Color Start.
i If you do not want to change any
additional settings, press Black Start or
Color Start.
Note
IMPORTANT
DO NOT take out the memory card or
USB Flash memory drive while
You cannot enlarge or reduce the
scanned watermark.
PHOTO CAPTURE is blinking to avoid
damaging the card, USB Flash memory
drive, or the data stored on them.
47
Chapter 7
a Press Duplex Copy on the machine’s
Duplex (2-sided) copying
7
panel.
You can reduce the amount of paper used for
copies by copying on both sides of the paper.
b Press d or c to choose Onto turn on the
duplex settings.
We recommend you load your document in
the ADF for duplex copying. For 2-sided
documents and books use the scanner glass.
c Press a or b to choose Flip Type.
Press OK.
(long edge flip)
d Press a or b to choose
LongEdge Flip(P),
LongEdge Flip(L),
ShortEdge Flip(P)or
ShortEdge Flip(L).
Press OK.
Portrait
1
1
2
e Do one of the following:
Landscape
If you are copying Ledger or A3 size
1
If you are copying Letter, Legal, A4,
A5 or Executive size paper, go to
1
2
(short edge flip)
f Press a or b to choose
A3/LGR DX Setting.
Press OK.
Portrait
1
Note
N in 1 copy is not available with
A3/LGR DX Setting.
1
2
Landscape
g Press a or b to choose Fit to Page
or Keep Scale.
Press OK.
1
1
Note
2
If you choose Fit to Page, your
machine will reduce the document size
automatically to fit the printable area.
If you choose Keep Scale, your
machine will not change the document
size. The top and bottom might be cut off
depending on the document size.
Note
• 2 in 1 (ID), Posterand Book Copy
are not available with Duplex Copy.
• You can only use plain paper sizes Letter,
Legal, Ledger, A4, A5, A3 or Executive
• When using Ledger or A3 size paper,
Enlarge/Reduceis not available with
Duplex Copy.
h Press a or b to choose Exit.
Press OK.
• (P)means Portrait and (L)means
i Load your document.
Press OK.
Landscape.
48
Making copies
j Enter the number of copies you want.
Setting your changes as the
new default
7
k Press Black Start or Color Start.
If you placed the document in the ADF,
the machine scans the pages and starts
printing.
You can save the copy settings for Quality,
Tray Select(MFC-J6710DW),
Enlarge/Reduce, Density,
Page Layout, Skew Adjustment,
Ink Save Mode, Thin Paper Copyand
Duplex Copythat you use most often by
setting them as the default settings. These
If you are using the scanner glass, go to
l Do one of the following:
Place the next page on the scanner
glass.
settings will stay until you change them again.
a Press
(COPY).
After all the pages have been
scanned, press 2.
b Press a or b and d or c to choose your
new setting.
m Press OK.
Press OK.
Repeat this step for each setting you
want to change.
The machine starts scanning and
printing the page.
7
DO NOT touch the printed page until it is
ejected the second time. The machine will
print the first side and eject the paper and
then pull the paper in to print the second side.
c After changing the last setting, press
a or b to choose Set New Default.
Press OK.
d Press 1 to choose Yes.
e Press Stop/Exit.
Note
• If you get a paper jam, press a or b to
choose Advancedand then press OK
jam prevention settings: DX1or DX2.
DX1uses a longer print time for the ink to
dry.
Restoring all settings to the
factory settings
7
DX2uses a longer print time and will also
print in lighter colors.
You can restore the copy settings
Quality, Tray Select(MFC-J6710DW),
Enlarge/Reduce, Density,
Page Layout, Skew Adjustment,
Ink Save Mode, Thin Paper Copyand
Duplex Copy, that you have changed, to
the factory settings.
• DX1is not available for Ledger or A3 size
paper.
a Press
(COPY).
b Press a or b to choose
Factory Reset.
Press OK.
c Press 1 to choose Yes.
d Press Stop/Exit.
49
PhotoCapture Center™: Printing
photos from a memory card or
USB Flash memory drive
8
8
Please be aware of the following:
PhotoCaptureCenter™
operations
When printing an index or image, the
PhotoCapture Center™ will print all valid
images, even if one or more images have
been corrupted. Corrupted images will not
be printed.
8
Memory cards,
USB Flash memory drive and
folder structures
(memory card users)
8
Your machine is designed to read memory
cards that have been formatted by a digital
camera.
Your machine is designed to be compatible
with modern digital camera image files,
memory cards and USB Flash memory
drives; however, please read the points
below to avoid errors:
When a digital camera formats a memory
card it creates a special folder into which it
copies image data. If you need to modify
the image data stored on a memory card
with your PC, we recommend that you do
not modify the folder structure created by
the digital camera. When saving new or
modified image files to the memory card
we also recommend you use the same
folder your digital camera uses. If the data
is not saved to the same folder, the
machine may not be able to read the file or
print the image.
The image file extension must be .JPG
(other image file extensions like .JPEG,
.TIF, .GIF and so on will not be
recognized).
Direct PhotoCapture Center™ printing
must be performed separately from
PhotoCapture Center™ operations using
the PC. (Simultaneous operation is not
available.)
The machine can read up to 999 files on a
(USB Flash memory drive users)
memory card or USB Flash memory drive.
This machine supports USB Flash
memory drives that have been formatted
The DPOF file on the memory cards must
be in a valid DPOF format. (See DPOF
by Windows®
.
50
PhotoCapture Center™: Printing photos from a memory card or USB Flash memory drive
Movie printing
8
Print Images
8
You can print images from movie files that are
stored on a memory card or USB Flash
memory drive.
Print Index (Thumbnails)
8
The PhotoCapture Center™ assigns
numbers for images (such as No.1, No.2,
No.3, and so on).
A movie file is automatically divided into
9 parts by movie recording times and is
placed in 3 lines, then you can see and print
the scenes that have been automatically
divided.
Note
• You cannot choose a particular movie
scene.
• You can use AVI or MOV movie file
formats. However, if an AVI file size is
1 GB or more (the shooting time is about
30 minutes) or a MOV file size is 2 GB or
more (the shooting time is about
The PhotoCapture Center™ does not
recognize any other numbers or file names
that your digital camera or computer has
used to identify the pictures. You can print a
thumbnail page. This will show all the pictures
on the memory card or USB Flash memory
drive.
60 minutes), these files cannot be printed.
8
Note
Only file names that are 8 characters or
less will be printed correctly on the index
sheet.
a Make sure you have put the memory
card or USB Flash memory drive in the
proper slot.
Press
(PHOTO CAPTURE).
b Press a or b to choose Print Index.
Press OK.
51
Chapter 8
c Press a or b to choose
Layout Format. Press d or c to
choose 6 Images/Lineor
5 Images/Line.
Printing Photos
8
Before you can print an individual image, you
have to know the image number.
Press OK.
a Make sure you have put the memory
card or USB Flash memory drive in the
proper slot.
Press
(PHOTO CAPTURE).
6 Images/Line 5 Images/Line
Print time for 5 Images/Linewill be
slower than 6 Images/Line, but the
quality is better.
c Press a or b to choose Print Photos.
Press OK.
d Do one of the following:
d Enter the image number that you want to
print from the Index page (Thumbnails).
Press OK.
Press a or b to choose
Paper Type, and press d or c to
choose the type of paper you are
using, Plain Paper,
Inkjet Paper, Brother BP71,
Brother BP61or Other Glossy.
all the image numbers that you want to
print.
Press OK.
Note
Press a or b to choose Paper Size
and press d or c to choose the paper
size you are using, Letteror A4.
• You can enter multiple numbers at one
time by using the l key for a comma or the
# key for a hyphen. For example, Enter 1,
l, 3, l, 6 to print images No.1, No.3 and
No.6. Enter 1, #, 5 to print images No.1 to
No.5.
Press OK.
If you do not want to change the
• You can enter up to 12 characters
(including commas) for the image
numbers you want to print.
e Press Color Start to print.
f After you have chosen all the image
numbers, press OK again.
g Enter the number of copies you want
using the dial pad.
h Do one of the following:
Change the print settings. (See
If you do not want to change any
settings, press Color Start to print.
52
PhotoCapture Center™: Printing photos from a memory card or USB Flash memory drive
Auto Correct
8
Print All Photos
8
Auto Correct is available for most photos. The
machine decides the suitable effect for your
photo.
You can print all the photos on your memory
card or USB Flash memory drive.
a Make sure you have put the memory
card or USB Flash memory drive in the
proper slot.
a Make sure you have put the memory
card or USB Flash memory drive in the
proper slot.
Press
(PHOTO CAPTURE).
Press
(PHOTO CAPTURE).
b Press a or b to choose
Print All Photos.
Press OK.
b Press a or b to choose
Enhance Photos.
Press OK.
c Enter the number of copies you want
c Press d or c to choose your photo.
Press OK.
using the dial pad.
d Do one of the following:
d Press a or b to choose Auto Correct.
Press OK.
Change the print settings. (See
Note
• If Remove Red-Eyeappears on the LCD,
press # to attempt to remove red-eye from
your photo.
If you do not want to change any
settings, press Color Start to print.
8
• Press Clear to undo the effect.
Enhance Photos
8
e Press OK and enter the number of
You can edit and add effects to your photos
and view them on the LCD before printing.
copies you want using the dial pad.
f Do one of the following:
Note
Press OK and change the print
settings. (See PhotoCapture
• After adding each effect, you can enlarge
the view of the image by pressing l. To go
back to the original size, press l again.
If you do not want to change any
settings, press Color Start to print.
• The Enhance Photosfeature is
supported by technology from Reallusion,
Inc.
53
Chapter 8
c Press d or c to choose your photo.
Press OK.
Enhance Skin-Tone
8
Enhance Skin-Tone is best used for adjusting
portrait photographs. It detects human skin
color in your photos and adjusts the image.
d Press a or b to choose
Enhance Scenery.
Press OK.
a Make sure you have put the memory
card or USB Flash memory drive in the
proper slot.
Note
You can also adjust the effect level
manually, by pressing a or b.
Press
(PHOTO CAPTURE).
b Press a or b to choose
Enhance Photos.
Press OK.
e Press OK and enter the number of
copies you want using the dial pad.
f Do one of the following:
c Press d or c to choose your photo.
Press OK.
Press OK and change the print
settings. (See PhotoCapture
d Press a or b to choose Enhance Skin.
Press OK.
If you do not want to change any
settings, press Color Start to print.
Note
You can also adjust the effect level
Remove Red-Eye
8
manually, by pressing a or b.
The machine detects eyes in your photos and
will attempt to remove red-eye from your
photo.
e Press OK and enter the number of
copies you want using the dial pad.
f Do one of the following:
Note
Press OK and change the print
settings. (See PhotoCapture
There are some cases when red-eye may
not be removed.
• When the face is too small in the
image.
If you do not want to change any
settings, press Color Start to print.
• When the face is turning too far up,
down, left or right.
Enhance Scenery
8
Enhance Scenery is best used for adjusting
landscape photographs. It highlights green
and blue areas in your photo, so that the
landscape looks more sharp and vivid.
a Make sure you have put the memory
card or USB Flash memory drive in the
proper slot.
Press
(PHOTO CAPTURE).
a Make sure you have put the memory
card or USB Flash memory drive in the
proper slot.
b Press a or b to choose
Enhance Photos.
Press OK.
Press
(PHOTO CAPTURE).
c Press d or c to choose your photo.
Press OK.
b Press a or b to choose
Enhance Photos.
Press OK.
54
PhotoCapture Center™: Printing photos from a memory card or USB Flash memory drive
d Press a or b to choose
Note
Remove Red-Eye.
Press OK.
You can also adjust the effect level
manually, by pressing a or b.
When Remove Red-Eyeis
successful, the photo with the effect
is shown. The adjusted part is shown
in a red frame.
e Press OK and enter the number of
copies you want using the dial pad.
When Remove Red-Eyeis
unsuccessful,
f Do one of the following:
Press OK and change the print
settings. (See PhotoCapture
Unable to Detect.is shown.
Press OK.
If you do not want to change any
settings, press Color Start to print.
Note
Press # to try Remove Red-Eyeonce
again.
Fill Light
8
Fill Light is best used for adjusting
photographs against the light.
e Press OK and enter the number of
copies you want using the dial pad.
a Make sure you have put the memory
card or USB Flash memory drive in the
proper slot.
f Do one of the following:
Press OK and change the print
settings. (See PhotoCapture
8
Press
(PHOTO CAPTURE).
If you do not want to change any
settings, press Color Start to print.
b Press a or b to choose
Enhance Photos.
Press OK.
Night Scene
8
c Press d or c to choose your photo.
Press OK.
Night Scene is best used for adjusting night
view photographs to make them more vivid.
d Press a or b to choose Fill Light.
Press OK.
a Make sure you have put the memory
card or USB Flash memory drive in the
proper slot.
Note
Press
(PHOTO CAPTURE).
You can also adjust the effect level
manually, by pressing a or b.
b Press a or b to choose
Enhance Photos.
Press OK.
e Press OK and enter the number of
copies you want using the dial pad.
c Press d or c to choose your photo.
Press OK.
f Do one of the following:
Press OK and change the print
settings. (See PhotoCapture
d Press a or b to choose Night Scene.
Press OK.
If you do not want to change any
settings, press Color Start to print.
55
Chapter 8
e Press OK and enter the number of
Whiteboard
8
copies you want using the dial pad.
Whiteboard is best used for adjusting
photographs. It detects letters on a
whiteboard in your photo and makes them
more legible.
f Do one of the following:
Press OK and change the print
settings. (See PhotoCapture
a Make sure you have put the memory
card or USB Flash memory drive in the
proper slot.
If you do not want to change any
settings, press Color Start to print.
Press
(PHOTO CAPTURE).
Sepia
8
b Press a or b to choose
Enhance Photos.
Press OK.
You can convert the color of your photo to
sepia.
c Press d or c to choose your photo.
Press OK.
a Make sure you have put the memory
card or USB Flash memory drive in the
proper slot.
d Press a or b to choose Whiteboard.
Press OK.
Press
(PHOTO CAPTURE).
b Press a or b to choose
Enhance Photos.
Press OK.
e Press OK and enter the number of
copies you want using the dial pad.
f Do one of the following:
c Press d or c to choose your photo.
Press OK.
Press OK and change the print
settings. (See PhotoCapture
d Press a or b to choose Sepia.
Press OK.
If you do not want to change any
settings, press Color Start to print.
e Press OK. Then enter the number of
copies you want using the dial pad.
Monochrome
8
f Do one of the following:
You can convert your photo to black & white.
Press OK and change the print
settings. (See PhotoCapture
a Make sure you have put the memory
card or USB Flash memory drive in the
proper slot.
If you do not want to change any
settings, press Color Start to print.
Press
(PHOTO CAPTURE).
b Press a or b to choose
Enhance Photos.
Press OK.
c Press d or c to choose your photo.
Press OK.
d Press a or b to choose Monochrome.
Press OK.
56
PhotoCapture Center™: Printing photos from a memory card or USB Flash memory drive
Search by Date
8
Slide Show
8
You can find your photos based on date.
You can view all your photos on the LCD
using Slide Show. You can also choose a
photo during the operation.
a Make sure you have put the memory
card or USB Flash memory drive in the
proper slot.
a Make sure you have put the memory
card or USB Flash memory drive in the
proper slot.
Press
(PHOTO CAPTURE).
b Press a or b to choose
Search by Date.
Press OK.
Press
(PHOTO CAPTURE).
b Press a or b to choose Slide Show.
Press OK.
c Press a or b to choose the date that you
want to search from.
c Press Stop/Exit to finish Slide Show.
Press OK.
Printing a photo during a Slide Show
8
d Press d or c to choose your photo.
a Press OK to stop at one image while
Note
Slide Show is operating.
You can view photos with other dates by
pressing d or c continuously. Press d to
view an older photo and c to view a more
recent photo.
b Enter the number of copies you want
using the dial pad.
8
c Do one of the following:
Press OK and change the print
settings. (See PhotoCapture
e Enter the number of copies you want
using the dial pad.
If you do not want to change any
settings, press Color Start to print.
chosen all your photos.
g After you have chosen all your photos,
do one of the following:
Press OK and change the print
settings. (See PhotoCapture
If you do not want to change any
settings, press Color Start to print.
57
Chapter 8
Trimming
8
DPOF printing
8
You can trim your photo and print a part of the
image.
DPOF stands for Digital Print Order Format.
Major digital camera manufacturers (Canon
Inc., Eastman Kodak Company, FUJIFILM
Corporation, Panasonic Corporation and
Sony Corporation) created this standard to
make it easier to print images from a digital
camera.
Note
If your photo is very small or an irregular
shape you may not be able to trim the
photo. The LCD will show
Image Too Small.or
Image Too Long.
If your digital camera supports DPOF
printing, you will be able to choose on the
digital camera display the images and
number of copies you want to print.
a Make sure you have put the memory
card or USB Flash memory drive in the
proper slot.
When a memory card (Memory Stick™,
Memory Stick PRO™, Memory Stick Duo™,
Memory Stick PRO Duo™ SD or SDHC)
containing DPOF information is put into your
machine, you can print the chosen image
easily.
Press
(PHOTO CAPTURE).
b Press a or b to choose Trimming.
Press OK.
c Press d or c to choose your photo.
Press OK.
a Make sure you have put the memory
card in the proper slot.
d Adjust the red frame around your photo.
The part inside of the red frame will be
printed.
Press
(PHOTO CAPTURE).
The machine will ask you if you want to
use DPOF settings.
Press l or # to enlarge or reduce the
b Press 1 to choose Yes.
c Do one of the following:
frame size.
Press each arrow key to move the
position of the frame.
Change the print settings. (See
Press 0 to rotate the frame.
Press OK when you have finished
adjusting the frame setting.
If you do not want to change any
settings, press Color Start to print.
e Enter the number of copies you want
using the dial pad.
Note
An Invalid DPOF File error can occur if the
print order that was created on the camera
has been corrupted. Delete and recreate
the print order using your camera to
correct this problem. For instructions on
how to delete or recreate the print order,
refer to your camera manufacturer's
support Web site or accompanying
documentation.
f Do one of the following:
Press OK and change the print
settings. (See PhotoCapture
If you do not want to change any
settings, press Color Start to print.
58
PhotoCapture Center™: Printing photos from a memory card or USB Flash memory drive
Paper options
8
PhotoCaptureCenter™
print settings
8
Paper Type
8
You can change the print settings temporarily
for the next printing.
a Press a or b to choose Paper Type.
These settings are temporary, and the
machine returns to its default settings
3 minutes after printing, unless you have set
the Mode Timer to 2 minutes or less. (See
b Press d or c to choose the paper type
you are using, Plain Paper,
Inkjet Paper, Brother BP71,
Brother BP61or Other Glossy.
Press OK.
Note
c If you do not want to change additional
settings, press Color Start to print.
You can save the print settings you use
most often by setting them as the default.
Paper and print size
8
a Press a or b to choose Paper Size.
Print Setting
0001
Print Press Start
b Press d or c to choose the paper size
you are using, 4"x 6", 5"x 7",
Letter, Ledger, A4or A3.
Press OK.
1
Print Quality
Paper Type
Paper Size
Photo
Other Glossy
4"x 6"
8
c If you chose Letteror A4, press b.
1
No. of prints
Then press d or c to choose the Print
(For View Photo(s), Search by Date, Slide
Show)
Size.
Press OK.
You can see the total number of photos that will
be printed.
Example: Printed position for Letter paper
1
2
3
(For Print All Photos, Print Photos, Enhance
Photos, Trimming)
3"x 4"
3.5"x 5"
4"x 6"
You can see the number of copies of each
photo that will be printed.
(For DPOF printing) This does not appear.
4
5
6
Max. Size
Print Quality
8
5"x 7"
6"x 8"
a Press a or b to choose
Print Quality.
b Press d or c to choose Normalor
Photo.
Press OK.
d If you do not want to change additional
settings, press Color Start to print.
c If you do not want to change additional
settings, press Color Start to print.
59
Chapter 8
c Press a or b to choose
White Balance, Sharpnessor
Color Density.
Adjusting Brightness,
Contrast and Color
8
d Press d or c to adjust the degree of the
Brightness
8
setting.
Press OK.
a Press a or b to choose Brightness.
e Do one of the following:
b Press d to make a darker print or
press c to make a lighter print.
Press OK.
If you want to customize another
color enhancement, press a or b to
choose another option.
c If you do not want to change additional
settings, press Color Start to print.
If you want to change other settings,
press a or b to choose Exit, and
then press OK.
Contrast
8
f If you do not want to change additional
settings, press Color Start to print.
You can choose the contrast setting.
Increasing the contrast will make an image
look sharper and more vivid.
Note
• White Balance
a Press a or b to choose Contrast.
This setting adjusts the hue of the white
areas of an image. Lighting, camera
settings and other influences will affect the
appearance of white. The white areas of a
picture may be slightly pink, yellow or
some other color. By using this setting,
you can correct that effect and bring the
white areas back to pure white.
b Press c to increase the contrast or
press d to decrease the contrast.
Press OK.
c If you do not want to change additional
settings, press Color Start to print.
Color Enhancement (True2Life™)
8
• Sharpness
You can turn on the color enhancement
(True2Life™) feature to print more vivid
images. Printing time will be slower.
This setting enhances the detail of an
image, similar to adjusting the fine focus
on a camera. If the image is not in true
focus and you cannot see the fine details
of the picture, then adjust the sharpness.
a Press a or b to choose True2Life.
Press OK.
• Color Density
b Do one of the following:
This setting adjusts the total amount of
color in the image. You can increase or
decrease the amount of color in an image
to improve a washed out or weak picture.
If you want to customize the
White Balance, Sharpnessor
Color Density, press d or c to
If you do not want to customize,
press d or c to choose Off.
60
PhotoCapture Center™: Printing photos from a memory card or USB Flash memory drive
Cropping
8
Borderless printing
8
If your photo is too long or wide to fit the
available space on your chosen layout, part
of the image will automatically be cropped.
This feature expands the printable area to the
edges of the paper. Printing time will be
slightly slower.
The factory setting is On. If you want to print
the whole image, turn this setting to Off.
When you set Croppingto Off, also set
a Press a or b to choose Borderless.
b Press d or c to choose Off(or On).
Press OK.
c If you do not want to change additional
settings, press Color Start to print.
a Press a or b to choose Cropping.
b Press d or c to choose Off(or On).
Press OK.
Print Date
8
c If you do not want to change additional
settings, press Color Start to print.
You can print the date if it is already in the
data on your photo. The date will be printed
on the lower right corner. If the data doesn’t
have the date information, you cannot use
this function.
Cropping: On
8
a Press a or b to choose Print Date.
8
b Press d or c to choose On(or Off).
Press OK.
c If you do not want to change additional
settings, press Color Start to print.
Cropping: Off
8
Note
The DPOF setting on your camera must
be turned off to use the Print Date
feature.
61
Chapter 8
Setting your changes as the
new default
Scan to a memory card
or USB Flash memory
drive
8
You can save the print settings you use most
often by setting them as the default settings.
These settings will stay until you change
them again.
8
Glass Scan Size
8
a Press a or b and d or c to choose your
new setting.
To scan a Legal, Ledger, A3 or A4 size
document, you need to change the
Glass ScanSizesetting. The default
setting is Letter.
Press OK.
Repeat this step for each setting you
want to change.
a Press
(SCAN).
b After changing the last setting, press
a or b to choose Set New Default.
Press OK.
b Press a or b to choose
Scan to Media.
Press OK.
c Press 1 to choose Yes.
d Press Stop/Exit.
c Press a or b to choose
Glass ScanSize.
d Press d or c to choose Letter, Legal,
Ledger, A3or A4.
Restoring all settings to the
factory settings
8
Press OK.
You can restore the PhotoCapture settings
Note
Print Quality, Paper Type,
Paper Size, Brightness, Contrast,
True2Life, Cropping, Borderlessand
Print Date, that you have changed, to the
factory settings.
• You can save the setting you use most
often by setting it as the default. (See
• This setting is only available for scanning
documents from the scanner glass.
a Press a or b to choose
Factory Reset.
Press OK.
b Press 1 to choose Yes.
c Press Stop/Exit.
62
PhotoCapture Center™: Printing photos from a memory card or USB Flash memory drive
d Press a or b to choose
Scan to Media.
Press OK.
Auto Crop
8
You can scan multiple documents placed on
the scanner glass. An individual document
can be previewed on the LCD before you
save it. When you choose Auto Crop, the
machine will scan each document and create
separate files. For example, if you place three
documents on the scanner glass, the
machine will scan and create three separate
files. If you want to create a three page file,
choose PDFor TIFFfor File Type.
e Press a or b to choose Auto Crop.
f Press d or c to choose On.
Press OK.
g If you do not want to change additional
settings, press Black Start or
Color Start to start scanning.
h The number of the scanned documents
appears on the LCD.
(If you choose JPEG, each document is
created as three separate files.)
Press OK.
1
i Press d or c to preview each document
data.
j Press OK to save the data.
Note
1
3
• Auto Cropis available for paper that has 8
all four corners with right angles of 90
degrees. If one of the angles is not square,
Auto Cropcannot detect the document.
• If your document is too long or wide, this
setting does not work properly.
2
• You must place the documents away from
the edges of the scanner glass as shown
in the illustration.
1
2
0.4 in. (10 mm) or greater (top, left, right)
0.8 in. (20 mm) or greater (bottom)
• You must place the documents at least
0.4 in. (10 mm) apart from each other.
Note
• Auto Cropadjusts the skew of the
document on the scanner glass, but if your
document is skewed more than
• Auto Cropworks properly for all
Glass ScanSizesettings.
• Auto Cropis supported by technology
10 degrees, this setting will not work.
from Reallusion, Inc.
• The ADF must be empty to use the
Auto Crop.
• The Auto Cropfeature is available for up
to a maximum of 16 documents
a Make sure you have put the memory
card or USB Flash memory drive in the
proper slot.
depending on the size of your documents.
b Load your document.
c Press
(SCAN).
63
Chapter 8
IMPORTANT
DO NOT take out the memory card or
USB Flash memory drive while
PHOTO CAPTURE is blinking to avoid
damaging the card, USB Flash memory
drive or the data stored on them.
How to set a new default
8
You can save the Scan to Media settings
(Quality, File Type, Glass ScanSize
and Auto Crop) you use most often by
setting them as the default settings. These
settings will stay until you change them again.
a Press
(SCAN).
b Press a or b to choose
Scan to Media.
Press OK.
c Press a or b to choose
Set New Default. Press OK and 1 to
choose Yes.
d Press Stop/Exit.
How to reset to the factory
settings
8
You can restore all the Scan to Media settings
(Quality, File Type, Glass ScanSize
and Auto Crop), that you have changed, to
the factory settings.
a Press
(SCAN).
b Press a or b to choose
Scan to Media.
Press OK.
c Press a or b to choose
Factory Reset. Press OK and 1 to
choose Yes.
d Press Stop/Exit.
64
Printing photos from a camera
9
9
Setting your digital camera
9
Printing photos
directly from a
PictBridge camera
Make sure your camera is in PictBridge
mode. The following PictBridge settings may
be available from the LCD of your PictBridge
compatible camera.
9
Depending on your camera some of these
settings may not be available.
Camera Menu Options
Selections
Paper Size
Ledger, Letter, A3, A4,
4" 6",
Printer Settings
(Default setting) 2
Your Brother machine supports the
PictBridge standard, allowing you to connect
to and print photos directly from any
PictBridge compatible digital camera.
Paper Type
Layout
Plain Paper, Glossy Paper,
Inkjet Paper, Printer Settings
(Default setting) 2
If your camera is using the USB Mass
Storage standard, you can also print photos
from a digital camera without PictBridge.
Borderless: On,
Borderless: Off,
Printer Settings
9
(Default setting) 2
PictBridge requirements
9
DPOF setting 1
Print Quality
-
To avoid errors, remember the following
points:
Normal, Fine,
Printer Settings
(Default setting) 2
The machine and the digital camera must
Color
Enhancement
On, Off,
Printer Settings
(Default setting) 2
be connected using a suitable USB cable.
The image file extension must be .JPG
(other image file extensions like .JPEG,
.TIF, .GIF and so on will not be
recognized).
Print Date
On, Off,
Printer Settings
(Default setting) 2
PhotoCapture Center™ operations are
not available when using the PictBridge
feature.
1
2
If your camera is set to use the Printer Settings
(Default setting), the machine will print your photo
using the following settings.
65
Chapter 9
b Turn on the camera.
When the machine has recognized the
camera, the LCD shows
Settings
Options
4" 6"
Paper Size
Paper Type
Layout
Camera Connected.
Glossy Paper
Borderless: On
Fine
c Choose the photo you want to print
following the instructions from your
camera.
Print Quality
Color Enhancement
Print Date
Off
When the machine starts printing a
photo, the LCD will show Printing.
Off
When your camera does not have any
menu selections, these settings are also
used.
IMPORTANT
To prevent damage to your machine, do
not connect any device other than a digital
camera or USB Flash memory drive to the
USB direct interface.
The names and availability of each setting
depends on the specification of your
camera.
Please refer to the documentation supplied
with your camera for more detailed
information on changing PictBridge settings.
DPOF printing
9
DPOF stands for Digital Print Order Format.
Printing Images
9
Major digital camera manufacturers (Canon
Inc., Eastman Kodak Company, FUJIFILM
Corporation, Panasonic Corporation and
Sony Corporation) created this standard to
make it easier to print images from a digital
camera.
Note
Remove any memory cards or USB Flash
memory drive from the machine before
connecting a digital camera.
If your digital camera supports DPOF
printing, you will be able to choose on the
digital camera display the images and
number of copies you want to print.
a Make sure that your camera is turned
off. Connect your camera to the USB
direct interface (1) on the machine using
the USB cable.
Note
An Invalid DPOF File error can occur if the
print order that was created on the camera
has been corrupted. Delete and recreate
the print order using your camera to
correct this problem. For instructions on
how to delete or recreate the print order,
refer to your camera manufacturer's
support Web site or accompanying
documentation.
1
1
USB direct interface
66
Printing photos from a camera
Printing Images
9
Printing photos
directly from a digital
camera
Note
Remove any memory cards or USB Flash
memory drive from the machine before
connecting a digital camera.
(without PictBridge)
9
If your camera is using the USB Mass
Storage standard, you can connect your
camera in storage mode. This enables you to
print photos from your camera.
a Make sure that your camera is turned
off. Connect your camera to the USB
direct interface (1) on the machine using
the USB cable.
(If you would like to print photos in PictBridge
mode, see Printing photos directly from a
Note
The name, availability and operation differ
among digital cameras. Please refer to the
documentation supplied with your camera
for detailed information, such as how to
switch from PictBridge mode to USB mass
storage mode.
1
9
1
USB direct interface
b Turn on the camera.
IMPORTANT
To prevent damage to your machine, do
not connect any device other than a digital
camera or USB Flash memory drive to the
USB direct interface.
67
Routine maintenance
A
A
b Wipe the outside of the machine with a
dry, lint-free soft cloth to remove dust.
Cleaning and checking
the machine
A
Cleaning the outside of the
machine
A
IMPORTANT
• Use neutral detergents. Cleaning with
volatile liquids such as thinner or benzine
will damage the outside surface of the
machine.
c Lift the output paper tray cover and
remove anything that is stuck inside the
paper tray.
• DO NOT use cleaning materials that
contain ammonia.
d Wipe the inside and outside of the paper
tray with a dry, lint-free soft cloth to
remove dust.
• DO NOT use isopropyl alcohol to remove
dirt from the control panel. It may crack the
panel.
Clean the outside of the machine as
follows:
A
a Pull the paper trays (1) completely out of
the machine.
e Close the output paper tray cover and
put the output paper tray firmly back in
the machine.
1
1
68
Routine maintenance
Cleaning the machine’s
printer platen
Cleaning the paper feed
rollers
A
A
If the paper feed rollers are stained with ink, it
may cause paper feed problems.
CAUTION
Be sure to unplug the machine from the AC
power outlet before cleaning the printer
platen to avoid an electrical shock.
a Unplug the machine from the AC power
outlet. Pull the paper tray completely out
of the machine.
a Using both hands, use the plastic tabs
on each side of the machine to lift the
scanner cover into the open position.
b Clean the machine’s printer platen (1)
and the area around it, wiping off any
scattered ink with a dry, soft lint-free
cloth.
Note
If the paper support flap is open, close it,
and then close the paper support.
b Clean the front side of the Paper Feed
Rollers (1) with a soft lint-free cloth
moistened with water, using a
side-to-side motion.
2
A
After cleaning, wipe the rollers with a
dry, lint-free soft cloth to remove all
moisture.
1
1
3
IMPORTANT
DO NOT touch the plate (2) and lever (3).
Doing this may cause damage to the
machine.
69
c Lift the Jam Clear flap (2), and then
clean the back side of the Paper Feed
Rollers (1) with a soft lint-free cloth
moistened with water.
Cleaning the paper pick-up
rollers
A
After cleaning, wipe the rollers with a
dry, lint-free soft cloth to remove all
moisture.
a Unplug the machine from the AC power
outlet.
b Pull the paper tray completely out of the
machine.
2
Note
1
If the machine starts multiple-feeding the
last few sheets of paper in the tray, clean
the Base Pad (1) with a soft, lint-free soft
cloth moistened with water.
After cleaning, wipe the pad with a dry,
lint-free soft cloth to remove all moisture.
1
d Put the paper tray firmly back in the
machine.
e Re-connect the power cord.
Note
Do not use the machine again until the
rollers are dry. Using the machine before
the rollers are dry may cause paper feed
problems.
70
Routine maintenance
c Open the Jam Clear Cover (1) at the
e Clean the Back Paper Feed Rollers (1)
with a soft lint-free cloth moistened with
water.
back of the machine.
Slowly turn the rollers so that the whole
surface is cleaned.
After cleaning, wipe the rollers with a
dry, lint-free soft cloth to remove all
moisture.
1
1
d Clean the Paper Pick-up Rollers (1) with
a soft lint-free cloth moistened with
water.
Slowly turn the rollers so that the whole
surface is cleaned.
After cleaning, wipe the rollers with a
dry, lint-free soft cloth to remove all
moisture.
Note
Don't touch the metal shaft.
1
f Close the Jam Clear Cover.
Make sure the cover is closed
completely.
A
g Put the paper tray firmly back in the
machine.
h Re-connect the power cord.
71
Cleaning the paper pick- up
rollers for paper tray #2
(MFC-J6710DW only)
Checking the ink volume
A
Although an ink volume icon appears on the
LCD, you can use the Menu key to see a
large graph showing the ink that is left in each
cartridge.
A
a Unplug the machine from the AC power
outlet. Pull tray #2 completely out of the
machine.
a Press Menu.
b Press a or b to choose Ink.
Press OK.
Note
If the paper support flap is open, close it,
and then close the paper support.
c Press a or b to choose Ink Volume.
Press OK.
The LCD shows the ink volume.
b Clean the paper pick-up rollers for
tray #2 (1) with a soft lint-free cloth
moistened with water.
d Press Stop/Exit.
Slowly turn the rollers so that the whole
surface is cleaned.
Note
After cleaning, wipe the rollers with a
dry, lint-free soft cloth to remove all
moisture.
You can check the ink volume from your
computer. (See Printing for Windows® or
Printing and Faxing for Macintosh in the
Software User’s Guide.)
1
c Put tray #2 firmly back in the machine.
d Re-connect the power cord.
72
Routine maintenance
e Gently close the scanner cover using
the plastic tabs on each side as you
push down on the Scanner Cover
Support (1).
Packing and shipping
the machine
A
When you transport the machine, use the
packing materials that came with your
machine. If you do not pack the machine
properly, any damage that may occur in
1
transit may not be covered by your warranty.
IMPORTANT
It is important to allow the machine to
“park” the print head after a print job.
Listen carefully to the machine before
unplugging it to make sure that all
mechanical noise has stopped. Not
allowing the machine to finish this parking
process may lead to print problems and
possible damage to the print head.
WARNING
Be careful not to trap your fingers under the
scanner cover.
Always use the finger holds provided on
each side of the scanner cover when
opening and closing it.
a Unplug the machine from the telephone
wall jack and take the telephone line
cord out of the machine.
b Unplug the machine from the AC power
outlet.
A
c Using both hands, use the plastic tabs
on each side of the machine to lift the
scanner cover into the open position.
Then unplug the interface cable from the
machine, if it is connected.
f Open the ink cartridge cover.
g Press the ink release levers to release
the ink cartridges and then take out the
ink cartridges. (See Replacing the ink
cartridges in appendix A of the Basic
User’s Guide.)
d Remove the orange protective part from
the inside right corner of the machine.
73
h Install the orange protective part and
i Wrap the machine in the bag.
then close the ink cartridge cover.
j Pack the machine and the printed
materials in the original carton with the
original packing material as shown
below. Do not pack the used ink
cartridges in the carton.
IMPORTANT
• Make sure the plastic tab on the right side
of the orange protective part (1) clicks
securely into place (2).
Note
If you are returning your machine to
Brother as part of the Exchange Service,
pack only the machine. Keep all separate
parts and printed materials to use with
your “Exchange” machine.
9
1
2
D
• If you are not able to find the orange
protective part, DO NOT remove the ink
cartridges before shipping. It is essential
that the machine be shipped with either
the orange protective part or the ink
cartridges in position. Shipping without
them will cause damage to your machine
and may void your warranty.
10
8
3
C
6
7
1
4
B
2
5
A
k Close the carton and tape it shut.
74
Glossary
B
B
This is a comprehensive list of features and terms that appear in Brother manuals. Availability of
these features depends on the model you purchased.
ADF (automatic document feeder)
CNG tones
The special tones (beeps) sent by fax
The document can be placed in the ADF
and scanned one page at a time
automatically.
machines during automatic transmission
to tell the receiving machine that a fax
machine is calling.
Auto Reduction
Coding method
Reduces the size of incoming faxes.
Method of coding the information
contained in the document. All fax
machines must use a minimum standard
of Modified Huffman (MH). Your machine
is capable of greater compression
methods, Modified Read (MR), Modified
Modified Read (MMR) and JPEG, if the
receiving machine has the same
capability.
Automatic Redial
A feature that enables your machine to
redial the last fax number after five
minutes if the fax did not go through
because the line was busy.
Backup Print
Your machine prints a copy of every fax
that is received and stored in memory.
This is a safety feature so you will not lose
messages during a power failure.
Communication error (Comm. Error)
An error during fax sending or receiving,
usually caused by line noise or static.
Batch Transmission
(Black & white faxes only) As a cost
saving feature, all delayed faxes to the
same fax number can be sent as one
transmission.
Compatibility group
The ability of one fax unit to communicate
with another. Compatibility is assured
between ITU-T Groups.
Beeper Volume
Contrast
B
Volume setting for the beep when you
press a key or make an error.
Setting to compensate for dark or light
documents, by making faxes or copies of
dark documents lighter and light
documents darker.
Brightness
Changing the Brightness makes the whole
image lighter or darker.
Delayed Fax
Broadcasting
Sends your fax at a specified time later.
The ability to send the same fax message
to more than one location.
Density
Changing the Density makes the whole
image lighter or darker.
Caller ID
A service purchased from the telephone
company that lets you see the number (or
name) of the party calling you.
Distinctive Ring
A subscriber service purchased from the
telephone company that gives you
another telephone number on an existing
telephone line. The Brother machine uses
the new number to simulate a dedicated
fax line.
75
Dual Access
Fax tones
The signals sent by sending and receiving
Your machine can scan outgoing faxes or
scheduled jobs into memory at the same
time it is sending a fax from memory or
receiving or printing an incoming fax.
fax machines while communicating
information.
Fax/Tel
Easy Receive
You can receive faxes and telephone
calls. Do not use this mode if you are
using a telephone answering device
(TAD).
Enables your machine to respond to CNG
tones if you interrupt a fax call by
answering it.
ECM (Error Correction Mode)
Fine resolution
Detects errors during fax transmission
and resends the pages of the fax that had
an error.
Resolution is 203 196 dpi. It is used for
small print and graphs.
Gray Scale
Extension telephone
The shades of gray available for copying,
scanning and faxing photographs.
A telephone using the same line as your
fax but plugged into a separate wall jack.
Group number
External telephone
A combination of One Touch and
Speed Dial numbers that are stored on a
One Touch key or in a Speed Dial location
for Broadcasting.
A telephone that is plugged into the
EXT.jack of your machine.
F/T Ring Time
Help list
The length of time that the Brother
machine rings (when the Receive Mode
setting is Fax/Tel) to notify you to pick up
a voice call that it answered.
A printout of the complete Menu table that
you can use to program your machine
when you do not have the Basic User's
Guide with you.
Fax Forwarding
Innobella™
Sends a fax received into the memory to
another pre-programmed fax number.
Innobella™ is a range of genuine
consumables offered by Brother. For best
quality results Brother recommends
Innobella™ Ink and Paper.
Fax Journal
Lists information about the last 200
incoming and outgoing faxes. TX means
Transmit. RX means Receive.
Journal Period
The pre-programmed time period
between automatically printed Fax
Journal Reports. You can print the Fax
Journal on demand without interrupting
the cycle.
Fax Preview
If you turn on Fax Preview you will be able
to view incoming and outgoing faxes on
the LCD screen by pressing the
Fax Preview key.
LCD (Liquid Crystal Display)
Fax Receive Code
The LCD screen on the machine that
shows interactive messages during On-
Screen Programming and shows the date
and time when the machine is idle.
Press this code (l 5 1) when you answer
a fax call on an extension or external
telephone.
Fax Storage
You can store received faxes in memory.
76
Glossary
Manual fax
You can lift the handset of the external
Photo resolution (B&W only)
A resolution setting that uses varying
shades of gray for the best representation
of photographs.
telephone or you can press Hook to hear
the receiving fax machine answer before
you press Black Start or Color Start to
begin sending.
PictBridge
Allows you to print photos directly from
your digital camera at high resolution for
photo quality printing.
Memory Receive
Receives faxes into the machine's
memory when the machine is out of paper.
Polling
Menu mode
The process of a fax machine calling
another fax machine to retrieve waiting fax
messages.
Programming mode for changing your
machine's settings.
OCR (optical character recognition)
Pulse (Canada only)
ScanSoft™ PaperPort™12SE with OCR
or Presto! PageManager software
application converts an image of text to
text you can edit.
A form of rotary dialing on a telephone
line.
Quick Dial List
A listing of names and numbers stored in
One Touch and Speed Dial memory, in
numerical order.
One Touch
Keys on the machine’s control panel
where you can store numbers for easy
dialing. You can store a second number
on each key if you hold down Shift as you
press the One Touch key.
Real Time Transmission
When memory is full, you can send faxes
in real time.
Remaining jobs
Overseas Mode
You can check which jobs are waiting in
memory and cancel jobs individually.
Makes temporary changes to the fax
tones to accommodate noise and static on
overseas telephone lines.
Remote Access Code
Your own four-digit code (--- ) that allows
you to call and access your machine from
a remote location.
Paging
B
This feature enables your machine to call
your pager when a fax is received into its
memory. The machine will also page for
voice messages.
Remote Retrieval Access
The ability to access your machine
remotely from a touch-tone telephone.
Pause
Allows you to place a 3.5 second delay in
the dialing sequence while you are dialing
using the dial pad or while you are storing
One Touch and Speed Dial numbers.
Press Redial/Pause as many times as
needed for longer pauses.
Resolution
The number of vertical and horizontal lines
per inch. See: Standard, Fine, Super Fine
and Photo.
Ring Delay
The number of rings before the machine
answers in Fax Onlyand Fax/Tel
modes.
PhotoCapture Center™
Allows you to print digital photos from your
digital camera at high resolution for photo
quality printing.
Ring Volume
Volume setting for the machine's ring.
77
Scanning
The process of sending an electronic
Tone
A form of dialing on the telephone line
image of a paper document into your
computer.
used for touch-tone telephones.
Transmission
Scan to Media
The process of sending faxes over the
phone lines from your machine to the
receiving fax machine.
You can scan a black & white or color
document into a memory card or USB
Flash memory drive. Black & white images
can be in TIFF or PDF file format and color
images can be in PDF or JPEG file format.
Transmission Verification Report
A listing for the last fax sent, that shows its
date, time and number.
Search
True2Life™
An electronic, numerical or alphabetical
listing of stored One Touch, Speed Dial
and Group numbers.
Adjusts the color in the image for better
print quality by improving sharpness,
white balance and color density.
Speed Dial
User Settings
A pre-programmed number for easy
dialing. You must press
A printed report that shows the current
settings of the machine.
(Phone Book), the two digit code, and
Black Start or Color Start to start the
dialing process.
WLAN Report
A printed report that shows the result of
the WLAN Connection.
Standard resolution
203 97 dpi. It is used for regular size text
and quickest transmission.
Station ID
The stored information that appears on
the top of faxed pages. It includes the
sender's name and fax number.
Super Fine resolution (B&W)
392 203 dpi. Best for very small print
and line art.
TAD (telephone answering device)
You can connect an external telephone
answering device or answering machine
to the EXT. jack of your machine.
Telephone Answer Code
(For Fax/Tel mode only)
When the machine answers a voice call, it
pseudo/double-rings. You can pick up at
an extension telephone by pressing this
code (# 5 1).
Temporary settings
You can choose certain options for each
fax transmission and copy without
changing the default settings.
78
Index
C
Copy
Numerics
enlarge/reduce ..................................... 40
return to factory settings ....................... 49
using a media card ............................ 47
using a paper document .................... 47
using a template ................................ 46
using a USB Flash memory drive ...... 47
A
Access codes, storing and dialing ............32
Apple Macintosh
See Software User's Guide.
B
Broadcasting ............................................14
C
Add To Phone Book ...........................31
Send a fax ..........................................31
Setting up your area code .....................29
Canceling
Cleaning
paper feed roller ....................................69
printer platen .........................................69
Connecting
ControlCenter
D
Dialing
access codes and credit card
Caller ID history .................................... 31
Direct printing
from a PictBridge camera ..................... 65
C
See Software User's Guide.
79
F
I
Fax codes
Ink cartridges
Fax Forwarding
programming a number .........................18
Fax, from PC
J
Jacks
EXT
See Software User's Guide.
Fax, stand-alone
L
LCD (Liquid Crystal Display)
receiving
at end of conversation ........................26
printing from memory .........................20
at end of conversation ........................13
Broadcasting ......................................14
canceling from memory ......................16
delayed fax .........................................16
Resolution ..........................................12
set new default ...................................12
Function Lock .............................................7
M
Macintosh
See Software User's Guide.
Manual
transmission ......................................... 13
Memory Storage ........................................ 1
Mode, entering
N
Network
Printing
See Network User's Guide.
Scanning
See Software User's Guide.
O
One Touch
G
setting up from outgoing calls ............... 33
Outgoing Call
80
Print
Printing
See Software User's Guide.
P
PaperPort™12SE with OCR
See Software User's Guide. See also Help
in the PaperPort™12SE application.
PhotoCapture Center™
from PC
Q
Quick Dial
Access codes and credit card
Broadcasting ........................................ 14
deleting Groups ................................. 36
using Groups ..................................... 14
Group dial
setting up Groups for Broadcasting ... 35
One Touch
See Software User's Guide.
Photo Effects
Auto Correct .......................................53
Monochrome ......................................56
Whiteboard ........................................56
Print settings
setting up from Caller ID history ........ 33
Speed Dial
setting up from Caller ID history ........ 34
Borderless ..........................................61
Brightness ..........................................60
Paper type & size ...............................59
Return to factory setting .....................62
Printing
Scan to Media
memory card ......................................62
USB Flash memory ............................62
PictBridge
R
Reducing
Remote Retrieval ..................................... 23
getting your faxes ................................. 25
Remote Setup
C
See Software User's Guide.
how to print ........................................... 38
Network Configuration .......................... 38
User Settings ........................................ 38
Resolution
DPOF Printing .......................................66
Presto! PageManager
See Software User's Guide. See also Help
in the Presto! PageManager application.
81
S
Scanning
See Software User's Guide.
Security
Secure function lock
administrator password ........................8
Speed Dial
setting up from Caller ID history ............34
T
TAD (telephone answering device),
with two-line jack ...................................30
Telephone line
roll over lines .........................................29
Troubleshooting
checking ink volume ..............................72
V
Volume, setting
W
Windows®
See Software User's Guide.
Wireless Network
See Quick Setup Guide and Network
User's Guide.
82
Brother International Corporation
100 Somerset Corporate Boulevard
P.O. Box 6911
Bridgewater, NJ 08807-0911 USA
Brother International Corporation (Canada) Ltd.
1 rue Hôtel de Ville,
Dollard-des-Ormeaux, QC, Canada H9B 3H6
Visit us on the World Wide Web
This machine is approved for use in the country of purchase only. Local Brother companies or their
dealers will only support machines purchased in their own countries.
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