Brother IntelliFax FAX 1800C User Manual

Printer & PC-FAX Manual  
FAX-1800C  
®
ii  
G3, G4 or iMac™/iBook............................................................. 4-1  
Set Up Your USB-Equipped Apple® Macintosh®  
Mac OS 8.5/8.5.1/8.6/9.0/9.0.4/9.1/9.2.1................................ 4-1  
Sending a Fax from Your Macintosh® Application ................... 4-3  
iii  
Computer Requirements  
Minimum System Requirements  
Processor  
Minimum Recommended Available Hard  
Computer Platform  
Minimum Speed  
RAM  
RAM  
Disk Space*  
& Operating System Version  
98, 98SE  
Pentium 75MHz 24MB  
Pentium 150MHz 32MB  
32MB  
64MB  
Windows®  
Operating  
Systems  
Me  
30MB  
2000 Professional  
XP  
Pentium 133MHz  
64MB  
128MB  
64MB  
Pentium 233MHz  
Mac OS 8.5 – 9.2.1  
(Printing and PC-FAX)  
Apple  
32MB  
All base models  
iMacTM/iBookTM  
/
meet minimun  
30MB  
G3/G4 Operating  
Systems  
Mac OS X 10.0, 10.1  
(Printing Only)  
requirements  
128MB  
160MB  
* You may need more hard disk space depending on what you want to do.  
Note: All registered trademarks referenced herein are the property of their respective companies.  
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1
Printer Driver Settings  
(Windows® Only)  
1
Using the Brother FAX-1800C Printer Driver  
A Printer Driver is software that translates data from the format used by a  
computer into the format required by a particular printer, using a printer  
command language or page description language.  
The screens shown in this section are from Windows® 98. The screens on your  
Note  
PC may vary depending on your Windows Operating System.  
For more information, please see the on-line Help in the printer driver.  
Paper Tab  
The paper tab screen allows you to set up the Paper Size, Paper Source, Paper  
Thickness, Orientation, Scaling, and Copy/Page Order.  
To access the Brother printer driver, select Print from the File menu. In the Print  
dialog box, select Brother FAX1800C from the Name drop down list. Click the  
Properties button. The Brother FAX1800C on BRUSB: Properties dialog box will  
appear:  
3
1
2
Select the Apply button to apply your selected settings.  
To return to the default settings, click the Default button, and then click the  
Apply button.  
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2
3
Select the Paper Size and Orientation.  
Select number of Copies and Page Order.  
Select Paper Thickness, Scaling and Paper Source.  
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Paper Size  
You can choose from a large selection of standard paper sizes or you can even  
create custom sizes ranging form 3.5" × 5" to 8.5" × 14". To select the paper size  
you want to use, click the icon.  
Orientation  
Orientation selects the layout of your document on the printed page (Portrait or  
Landscape).  
Copy/Page Order  
Copies  
Select the number of copies that will be printed.  
Collate  
With the collate check box selected, one complete copy of your document will  
be printed and then repeated for the number of copies you selected. If the collate  
check box is not selected, then each page will be printed for all the copies  
selected before the next page in the document is printed.  
Reverse Order  
Reverse Order prints the pages of your document in the opposite order.  
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P R I N T E R D R I V E R S E T T I N G S ( W I N D O W S  
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Paper Thickness  
This setting provides the best positioning of the paper for printing. Depending  
on the thickness of the paper you are using, you can improve the quality of your  
output by selecting the appropriate thickness:  
I Regular  
I Thin  
I Thick  
I Thicker  
For example if you are printing on thin paper, select Thin as the Paper  
Thickness to get the best paper handling and output for that paper type.  
Scaling  
The Scaling feature reduces or enlarges your document from 50% to 200%.  
From the pull-down box, select from the preset settings or type a percentage  
setting. You can also select 2 in 1 printing for printing two pages on one sheet  
of paper.  
For Windows® 2000 Professional, you can also select 4 in 1 printing.  
Paper Source  
From the Paper Source pull-down, choose the source of the media you are using.  
I Feeder  
I Manual Feed  
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Quality/Color Tab  
The Quality/Color tab screen provides Quality, Media type, Document type,  
Color/Mono settings, Bi-directional Printing settings and Fast Draft Mode. All  
of these selections are designed to offer the best quality output for your  
document.  
Select the Apply button to apply your selected settings.  
To return to the default settings, click the Default button, and then click the  
Apply button.  
Quality  
The quality selection allows you to choose the print resolution you want for your  
document. Print quality and speed are related. The higher the quality the longer  
it will take to print the document. The quality selections available will vary  
depending on the media selection.  
I Draft: The fastest print mode and the lowest ink consumption. Use this mode to  
print large volume documents or a document for proofing.  
I Normal: Recommended for ordinary printouts.  
I Fine: Better print quality than normal mode and faster print speed than Super  
Fine.  
I Super Fine: Use this mode to print precise images such as photographs. Since  
the print data is much larger than normal mode, the processing time, data  
transfer time and print time will be longer.  
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Media  
To achieve the best print results, select the media being printed on should be  
selected in the driver. The Brother machine changes the way it places dots,  
depending on the selected media type.  
Paper Type  
Plain Paper  
Recommended Print Quality  
Normal  
Inkjet Paper  
Fine  
Glossy Paper (4 color)  
Glossy Paper (3 color)  
Transparencies  
Super Fine  
Super Fine  
Fine  
Transparencies (mirror)  
Fine  
The print quality of black ink varies depending on the kind of glossy paper you  
are using. Black ink is used when you select Glossy Paper (4 color). If the  
glossy paper you are using repels the black ink, select Glossy Paper (3 color),  
which simulates black ink by combining the other three ink colors.  
Note  
Document  
The printer driver will select the most suitable color matching method,  
depending on your document type. Generally, text and business graphics are  
printed vividly and photographic images are printed softly.  
I Auto: The printer driver automatically selects the document type.  
I Photo: Use this mode for photographic images.  
I Graphics: This mode is for documents that contain text or business graphics  
(charts or clip art).  
I Custom: Select this mode if you want to manually select the color matching  
method and halftone method.  
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Color Matching  
You can select the color matching method yourself. Select the best one for your  
document.  
I Match Monitor  
Suitable for photographic images. Color is adjusted to get the closest color  
match to the PC monitor.  
I Vivid Color  
Suitable for business graphics such as charts, graphs, and text. The color is  
adjusted to give more vivid color.  
(For Windows® 98/98SE/Me)  
(For Windows® 2000 Professional)  
Custom Setting  
You can customize your settings by selecting the type of Halftone or Color  
Enhance/True2Life.  
Halftone Pattern  
The Brother machine can use several methods to arrange where to place dots to  
express halftones. There are some predefined patterns for placement of dots and  
you can select which one is used for your document. Select the appropriate  
method.  
I Photo  
This method creates smooth halftones suitable for photographic images. It takes  
more time to process data, but it expresses more levels of halftones and creates  
more natural images.  
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I Cluster  
This is suitable for business graphics such as charts, graphs and drawings, since  
this creates sharper printouts. Moreover, the processing time is shorter.  
Color Enhance  
Selecting Color Enhance/True2Life ON enables the True2Life feature. This  
feature analyzes your image to improve quality sharpness, white balance and  
color density. This process may take several minutes depending on the size of  
the image and the speed and RAM memory of your computer.  
I Color Enhance/True2Life ON  
Adjusts the color in the image for better print quality. Print time will be longer  
with True2Life set to ON.  
I Sharpness  
This setting enhances the detail of an image. This is similar to adjusting the fine  
focus of a camera. If the focus is off a little you will not be able to clearly see  
the fine details of an image.  
I Color Density  
This adjusts the total amount of color in the image. You can increase or decrease  
the amount of color in an image to improve a picture that may appear washed  
out or weak.  
I White Balance  
This adjusts the hue of the white sections of an image. Lighting, camera settings  
and other influences will effect the appearance of white. The white parts of a  
picture may appear to be slightly pink, yellow or some other color. By using  
this adjustment you can correct this effect and bring the white sections back to  
pure white.  
I Brightness  
Change the brightness of the whole image. Moving the scroll bar to the left  
makes your image darker and moving the scroll bar to the right makes your  
image lighter.  
I Contrast  
Change the contrast of an image. Darker sections will be darker and lighter  
sections will be lighter as you increase the contrast. Increase the contrast when  
you want an image to be clearer. Decrease the contrast when you want an image  
to be more subdued.  
I Red  
Increase the intensity of the Red color by adding red to the whole image.  
I Green  
Increase the intensity of the Green color by adding green to the whole image.  
I Blue  
Increase the intensity of the Blue color by adding blue to the whole image.  
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Color/Mono  
This selection allows a color document to be printed in mono only.  
Bi-Directional Printing  
When Bi-Directional Printing is selected, the print head prints in both directions  
and offers faster print speeds. When it is not selected the print head prints in one  
direction only and provides higher print quality.  
Fast Draft Mode  
You can print much more quickly, than mono draft mode, by using both black  
and cyan ink.  
Advanced Tab  
Select the Apply button to apply your selected settings.  
To return to the default settings, click the Default button, and then click the Apply button.  
Change the tab settings by selecting one of the following icons:  
I Watermark  
I Device Options  
Watermark  
To place a logo or text in your document as a Watermark, use a bitmap file or  
text you created as your source file or select one of the preset Watermarks.  
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Print Watermark  
The Print Watermark feature offers the following print choices:  
I On all pages  
I On first page only  
I From second page  
I Custom  
In Background  
With the In background feature checked Watermark will print on the page  
behind your document. If this feature is not checked then the Watermark will  
print on top of your document.  
Watermark Style  
You can change the Watermark’s size and position on the page by selecting the  
Watermark and clicking the Edit button. If you want to add a new Watermark  
click the New button, and then select Text or Bitmap in the Watermark Style.  
Watermark Text  
Enter your Watermark text into the Text box, and then select the Font, Size,  
Color and Style.  
Watermark Bitmap  
Enter the file name and location of your bitmap image in the File box or Browse  
for the file location. You can also set the scaling size of the image.  
Position  
The position settings offer controls for where the Watermark will be positioned  
on the page.  
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Device Options  
Set the Print Date & Time in Printer Function:  
Print Date & Time  
When enabled, the Print Date and Time feature will print the date and time from  
your computer’s system clock on your document.  
Click the Setting button to change the Date and Time Format, Position and Font.  
To include a background with the Date and Time, select Opaque. When Opaque  
is selected, you can click the Color button to change the color of the background.  
The Date and Time in the selection box shows the format that will be printed.  
The actual Date and Time printed on your document will be retrieved from the  
settings of your computer.  
Note  
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Support  
The Support Tab provides driver version and setup information. In addition there are  
links to the Brother Solutions Center and Driver Update Web sites.  
Click the Support tab to display the following screen:  
Web Update  
Web Update checks the Brother web site for updated drivers, and then it  
downloads and updates the printer driver on your computer.  
Brother Solutions Center  
The Brother Solutions Center is a Web site offering information about your  
Brother product including FAQs, User Guides, Driver Updates and Tips for  
using your machine.  
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2
Using the Brother Machine  
2
as a Printer  
Features  
The FAX-1800C offers many features you’ll find in a high quality ink jet  
printer.  
Fast Printing Speed—Using Draft mode, you can print up to 8 pages per  
minute in full color, and up to 10 pages per minute in black.  
Brilliant High Quality Output—Printing at 2400 × 1200 dpi resolution on  
glossy paper gives you highest resolution output.  
Beautiful Elaborate Output—You can utilize 2 in 1, watermark printing,  
True2Life technology, and other features for making beautiful outputs.  
Low Running Cost—Whenever you run out of a color ink, you’ll replace only  
the cartridge that is empty.  
USB (Universal Serial Bus)—Interface allows for fast comunication with your  
computer.  
Straight Paper Path—The machine can use various types of paper: plain  
paper, Ink Jet Paper, glossy paper, transparencies, and envelopes. Using the  
appropriate paper reduces the occurrence of paper jams. For complete  
information about the kinds of paper to use with the machine, please read  
Chapter 3 in the Owner’s Manual.  
Printer Driver  
You can change the following printer settings when you print from your  
computer:  
I Quality (Speed) /Media  
I Color Matching  
I Halftone  
I Color Enhance/True2Life  
I Fast Draft Mode  
I Watermark  
I Print Date & Time  
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P R I N T E R  
     
Choosing the Right Kind of Paper  
To achieve high quality printing using your machine, it’s very important to  
select the right kind of paper. Be sure to read “About Paper” on page 3-1 of the  
Owner’s Manual before you select and purchase paper.  
Multi-purpose Sheet Feeder  
The multi-purpose sheet feeder can feed plain paper, inkjet paper, glossy paper,  
transparencies and envelopes. When the machine receives data from your  
computer, it begins the print process by feeding paper from the multi-purpose  
sheet feeder.  
After you select the print command from your PC, the print process begins:  
1
Your PC sends a print command and data to the machine, the LCD shows  
RECEIVING DATA.  
2
3
If there are more pages, the machine begins to print the next page automatically.  
When the machine finishes printing all data, it returns to display the date and  
time.  
You can select the paper source, paper size, and orientation in your application  
software. If your application software does not support your custom paper size,  
select the next larger paper size. Then adjust the print area by changing the right  
and left margins in your application software.  
Note  
U S I N G T H E B R O T H E R M A C H I N E A S  
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Simultaneous Printing/Faxing  
Your machine can print data from your computer while sending or receiving a  
fax, or while scanning information into the computer. However, when the  
machine is copying or receiving a fax on paper, it pauses the PC printing  
operation, and then resumes printing when copying or fax receiving is finished.  
Fax sending will continue during PC printing.  
The Ink Key  
When you press Ink, the LCD shows:  
1.CLEANING  
If you are having trouble with one of the  
ink colors, you may need to clean the  
2.REPLACE INK  
print head. (See Cleaning the Print Head  
in the Owner’s Manual, page 15-9.)  
If you got the error message NEAR EMPTY or INK EMPTY, you will need  
to replace the ink cartridge for the appropriate color.  
(See Error Messages in the Owner’s Manual, page 15-1.)  
Stop/Exit Key  
If the LCD shows REMAINED DATA, you can clear data left in the printer  
memory by pressing Stop/Exit.  
Checking the Print Quality  
If you want to check the print quality and find out how to improve it, see How  
to Improve Print Quality in the Owner’s Manual, page 15-9.  
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Print Area  
The print area depends on the settings in the application you are using. The  
figures below show the unprintable areas on cut sheet paper and envelopes.  
Cut Sheet Paper  
Envelopes  
3
4
3
4
1
1
2
2
(inches)  
2
1
3
4
Paper Type Paper Size  
Fax  
Mono  
Copy  
Cut Sheet  
Letter, Legal  
Executive  
0.12  
0.43  
0.25  
0.25  
Color  
Copy  
Printer  
Printer  
Printer  
0.12  
0.39  
0.43  
0.79  
0.13  
0.13  
0.13  
0.13  
Envelopes  
Printer depends on the Printer Driver.  
Note  
The above figures are approximate and the print area may vary depending on  
the kind of paper you are using.  
Do not use the following types of paper and envelopes:  
I Damaged, curled, wrinkled, or irregularly shaped paper and envelopes  
I Extremely shiny or highly textured paper and envelopes  
I Envelopes with clasps  
I Envelopes of baggy construction  
I Envelopes not sharply creased  
I Embossed envelopes  
I Paper and envelopes already printed with a laser printer  
I Envelopes preprinted on the inside  
I Paper and envelopes that cannot be arranged uniformly when stacked  
U S I N G T H E B R O T H E R M A C H I N E A S  
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3
Using PC-FAX  
(Windows® Only)  
3
PC-FAX Sending  
The Brother PC-FAX feature allows you to use your PC to send a file. You can  
create a file in any application on your PC, and then send it as a PC-FAX. You  
can even attach a cover page note. All you have to do is set up the receiving  
parties as Members or Groups in your PC-FAX Address Book. Then you can  
use the Address Book Search feature to quickly find them to address your faxes.  
PC-FAX is available in Black & White only.  
Setting Up the User Information  
1
From the Start menu, select Programs, Brother, Brother MFL Pro Suite, and  
then select PC-FAX Setup.  
You can access the User Information from the FAX Sending dialog box by clicking  
Note  
The Brother PC-FAX Setup dialog box will appear:  
2
This information is required to create the Fax Header and Cover Page so you  
must enter it.  
3
To save the User Information, click OK.  
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Setting Up Sending  
To access the Sending tab from the Brother PC-FAX Setup dialog box, click the  
Sending tab.  
Outside Line Access  
If you need to enter a number to access an outside line, enter it here. This is  
sometimes required by the local PBX telephone system.  
Include Header  
To add header information to the top of the fax pages you send, check the  
Header box.  
Address Book File  
You can select different database files to use with the Address Book. You must  
enter the path and file name of the database file or use the Browse button to find  
the file so you can select it.  
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User Interface  
Select the User Interface in the Sending tab. You can choose the Simple Style  
or the Facsimile Style.  
Simple Style  
Facsimile Style  
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Setting Up Speed Dial  
Access the Speed Dial tab from the Brother PC-FAX Setup dialog box by  
clicking the Speed Dial tab. (To use this feature you must select the Facsimile  
Style user interface.)  
You can register any address or group on one of the ten Speed Dial buttons.  
To register an address in a Speed Dial location:  
1
2
3
Click the Speed Dial location you want to program.  
Click the person or group you wish to assign to the Speed Dial location.  
Click Add >> to program the Speed Dial location.  
To clear a Speed Dial location:  
Click the Speed Dial location you want to clear.  
Click Clear.  
1
2
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The Address Book  
From the Start menu, select Programs, Brother, Brother MFL Pro Suite, and  
then click Address Book.  
The Brother Address Book dialog box will appear:  
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Setting Up a Member in the Address Book  
In the Brother Address Book dialog box you can add, edit and delete stored  
information for members and groups.  
1
In the Address Book dialog box, click the  
icon to add a member.  
The Brother Address Book Member Setup dialog box will appear:  
2
In the Brother Address Book Member Setup dialog box, type the member’s  
information. Name and Fax are required fields. Click OK to save the member’s  
information.  
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Setting Up a Group for Broadcasting  
If you repeatedly send the same PC-FAX to multiple recipients, you can  
combine members into a Group.  
1
In the Brother Address Book dialog box, click the  
icon to create a group.  
The Brother Address Book Group Setup dialog box appears:  
2
3
Type the name of the new group in the Group Name field.  
In the Available Names box, select each member to be included in the Group,  
and then click Add >>.  
Members you add to the group will be listed in the Group Members box.  
4
After all the members have been added, click OK.  
Editing Member Information  
1
2
Select the Member or Group you want to edit.  
Click the edit  
icon.  
3
4
Edit the Member or Group information.  
Click OK to save your changes.  
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Deleting a Member or Group  
1
Select the Member or Group you want to delete.  
2
3
Click the delete  
icon.  
Click OK when the Delete OK? dialog box appears.  
Exporting the Address Book  
You can export the Address Book to an ASCII text file (*.csv). If you wish, you  
can create a Vcard for selected members that will be attached to all the sender’s  
outgoing e-mail; a Vcard is an electronic business card that contains the sender’s  
contact information.  
To export the current telephone book:  
If you are creating a Vcard, you must first select the member.  
Note  
1
From the Address Book select File, point to Export, and then click Text  
OR—Click Vcard and go to Step 5.  
2
Select the data fields you wish to Export from the Available Items column, and  
then click Add >>.  
Select items in the order you want them listed.  
Note  
3
If you are exporting to an ASCII file, select Divide Character - Tab or  
Comma. This selection inserts a tab or comma between each data field when it  
is Exported.  
4
Select OK to save the data.  
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5
Type the name of the file, and then select Save.  
If you selected Vcard in Step 1, the Save as type: will be Vcard (*.vcf).  
Note  
Importing to the Address Book  
You can import ASCII text files (*.csv) or Vcards (electronic business cards)  
into your Address Book.  
To import an ASCII text file:  
1
From the Address Book select File, point to Import, and then click Text  
OR—Click Vcard and go to Step 5.  
2
Note  
3
Select the data fields you wish to Import from the Available Items column, and  
then click Add >>.  
Select the fields from the Available Items list in the same order they are listed  
in the text file to be imported.  
Select Divide Character - Tab or Comma based on the file format you are  
importing.  
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4
5
Select OK to import the data.  
Type the name of the file, and then select Open.  
If you selected a text file in Step 1, the Files of type: will be Text file (*.csv).  
Note  
Setting Up a Cover Page  
Access the Brother PC-FAX Cover Page Setup from the FAX Sending dialog  
box by clicking  
The Brother PC-FAX Cover Page Setup dialog box will appear:  
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To  
You can enter information in each field.  
If you are sending a fax to multiple recipients, the recipient information will not  
be printed on the Cover Page.  
Note  
From  
You can enter information in each field.  
Comment  
Type the comment you want to add to the cover page.  
Select Cover Page Form  
Select the cover page form you want.  
Import BMP File  
You can insert a bitmap file, such as your company logo, in the cover page.  
Select the BMP file by using the browse button, and then select the alignment  
style.  
Count Cover Page  
When the Count Cover Page box is checked, the Cover Page will be included in  
the page numbering. When this box is not checked, the Cover Page will not be  
included.  
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Sending a File as a PC-FAX Using the Facsimile Style  
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2
Create a file in Word, Excel, Paint, Draw or any other application on your PC.  
From the File menu, select Print.  
The Print dialog box will appear:  
3
Select Brother PC-FAX as your printer, and then click OK.  
The FAX Sending dialog box will appear:  
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Enter the fax number by using any of the following methods:  
a. Enter the number using the dial pad.  
b. Click any of the 10 Speed Dial buttons.  
c. Click the Address Book button, and then select a Member or Group from  
the Address Book.  
If you make a mistake you can click Clear to clear all the entries.  
Note  
5
To include a cover page, click  
Cover Page On, and then click the Cover  
Page  
icon to enter or edit the cover page information.  
6
Click Start to send the fax.  
If you wish to cancel the fax, click Stop.  
Redial  
If you want to redial a number, click Redial to scroll through the last five fax  
numbers, and then click Start.  
Sending a File as a PC-FAX Using the Simple Style  
Create a file in Word, Excel, Paint, Draw or any other application on your PC.  
From the File menu, select Print.  
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2
The Print dialog box will appear:  
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Select Brother PC-FAX as your printer, and then click OK.  
The FAX Sending dialog box will appear:  
4
In the To: field, type the fax number of the receiving party. You can also use  
the Address Book to select destination fax numbers. If you made a mistake  
entering a number, click the Clear button to clear all entries.  
5
To send a Cover Page and note, check the Cover Page On check box.  
You can also click the  
icon to create or edit a cover page.  
Note  
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7
When you are ready to send your fax, click the Send  
If you wish to cancel the fax, click the icon.  
icon.  
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Using the Brother Machine  
with a New Power Macintosh  
G3, G4 or iMac/iBook™  
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Set Up Your USB-Equipped Apple®  
Macintosh® G3, G4 or iMac™ or iBook™ with  
Mac OS 8.5/8.5.1/8.6/9.0/9.0.4/9.1/9.2.1  
Before you can connect the machine to your Machintosh®, you must purchase  
Note  
a USB cable that is no longer than 6 feet (1.8 meters).  
To work with your machine, your USB-Equipped Apple® Macintosh® must be  
set up with Mac OS 8.5/8.5.1/8.6/9.0/9.0.4/9.1/9.2.1.  
Using Brother Printer Driver with Your Apple®  
Macintosh®  
To select the Printer:  
1
From the Apple menu, open the Chooser.  
2
Click the MFL Pro Color icon. On the right side of the Chooser, click the  
printer you want to print to. Close the Chooser.  
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To print the document:  
3
From application software such as PaperPort®, click File menu and select Page  
Setup. Change the settings for Paper Size, Paper Thickness, Paper Source,  
Orientation, and Scaling, and then click OK.  
4
From application software such as PaperPort, click File menu and select Print.  
Click Print to start printing.  
If you want to change Copies, Pages, Quality, Media Type and Color/Mono,  
select your settings before clicking Print.  
Note  
Option Setup allows you to change Document and Printing Options.  
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Sending a Fax from Your Macintosh®  
Application  
You can send a fax directly from your Macintosh® application using the  
following steps:  
1
2
Create a document in a Macintosh application.  
To begin the fax transmission, select Print from the File menu.  
The Printer dialog box appears:  
When Printer is selected, the top button shows Print and the Address button is  
grayed.  
3
From the Output pull-down menu, select Facsimile.  
When Facsimile is selected, the top button shows Send Fax and the Address  
button is available.  
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Click Send Fax.  
The Send Fax dialog box appears:  
The Send Fax dialog box has two list boxes. The left box shows all the  
previously Stored Fax Numbers; the right box will show the Destination Fax  
Numbers as you select them.  
5
To address the fax, type a fax number in the Input Fax Number box.  
OR—  
Select a name/number from the Stored Fax Numbers box, and then click  
. Your recipient will appear in the Destination Fax Numbers box.  
You can select several stored numbers at once by using the Shift and Ctrl keys.  
Note  
6
If you want to, you can add your new recipients to the Stored Fax Numbers at  
this time by clicking New. (See Adding a New Member, page 4-5.)  
OR—  
You can add a new group by clicking Group.  
7
If you are finished addressing your fax, click Send Fax.  
To select and send only certain pages of the document, click OK to return to  
Note  
the Print dialog box.  
If you click Send Fax without addressing your fax, the following error message  
Note  
appears:  
Click OK to return to the Send Fax dialog box.  
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Setting Up Your Address Book  
You can add new members and groups to your Address Book, even while you  
are addressing a fax.  
Adding a New Member  
1
To add a new member to the Address Book, in the Facsimile dialog box click  
Address.  
The Address Book dialog box appears:  
2
Click New. The following dialog box appears:  
3
4
5
Type the name and fax number.  
If you want to, you can store a comment in the Memo field (up to 15 characters).  
Click OK to return to the Address Book dialog box.  
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Adding a New Group  
You can set up a group of multiple recipients.  
1
Click Group.  
The Group Setting dialog box appears.  
2
3
In the Group Name field, type a name for your Group.  
From the Stored Fax Numbers box select the recipients for your Group, and  
then click  
.
Your selection will appear in the box under the Group Name field.  
4
Click OK.  
The Address Book dialog box reappears:  
5
Click OK.  
The Print/Facsimile dialog box reappears:  
6
If you are ready to send your fax, click Send Fax.  
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