HP Hewlett Packard Network Card 4250 User Manual

Installing Printers on Microsoft Clients (the Microsoft Point and Print feature)

What Ships in the Box

The following items ship with PSA. If something is missing from the box, please contact the HP Dealer or Reseller

where the PSA was purchased.

Figure 1: Contents of the box

Steps for Installation and Configuration

To install the PSA, complete these steps:

1. Unpack the PSA, and make sure the six items are included in the box.

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2. Attach its rubber feet for desktop, rack shelf, or under-printer installation. For rackmount installation, click

here.

3. Connect the cables and components.

4. Configure the IP settings using the front panel (for the first time). The IP address can be changed through

the web interface if desired.

5. Access the web interface.

6. Complete the TCP/IP and DNS Settings page (on the menu under Networking).

7. Complete the Microsoft Network Settings page (on the menu under Networking) to identify the WINS

server address and the Windows NT domain or workgroup. For NT Domain security, complete the other

fields on this page.

8. Install printers on clients.

9. Back up the settings.

10. Be sure to register the PSA (http://www.hp.com/go/printappliance_registration).

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Installing Printers on Clients

Links within this document:

Bypassing Point and Print

Configuring Printing for UNIX Clients

Links to related documents:

configuring print queues for BSD-like systems

Installing printers on each client computer is required in order for clients to be able to print using the PSA.

Note: Hewlett-Packard recommends verifying installation with one client computer before configuring more clients.

This will confirm operation. It is easier to troubleshoot settings on one client computer than on many.

Installing Printers on Microsoft Clients (the Microsoft Point and Print feature)

Use one of the following procedures to install printers on each client computer (this feature is only supported on an

x86 PC running Microsoft Windows 9x, ME, NT, 2K, or XP). Before you begin, check the following:

●

The PSA is installed on the network and properly configured.

Each client workstation is connected to the network.

The printers are set up and turned on.

For Windows 9x, ME, NT, and 2K:

1. On the client workstation, click Tools in Microsoft's Explorer and select Find… Computer. Type the name

or IP address of the PSA. Or, find the PSA in the Network Neighborhood.

2. Open the Printers folder.

3. Right-click on the printer to install.

4. Select Install from the drop-down menu.

5. For Windows NT, 2000, and XP clients, driver installation is complete. For Windows 95, 98, and ME clients, a

wizard will ask several things (for example, Do you want to print from DOS, and so forth.).

Or:

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1. On the client workstation, click Start-->Settings-->Printers.

2. Double-click the Add Printer icon.

3. Select the Network print server radio button.

4. Select the PSA and printer from the list box. Or, type the Universal Naming Convention (UNC) path (for

example: "\\spooler1\printer1"). See Microsoft documentation for more information about UNC. Click OK.

5. Answer subsequent questions to complete the driver installation.

For Windows XP:

1. On the client workstation, click Start and then choose My Computer. Under Other Places, click My

Network Places. Now click Search on the toolbar and type the name or IP address of the PSA.

2. Double-click the PSA that was found. This will expand into a list of printers available on the PSA.

3. Right-click on the printer and click Connect to install. The printer should now be in the printers and faxes

folder.

Or:

1. On the client workstation, click Start and then choose Printers and Faxes.

2. Under Printer Tasks select Add a printer.Double-click the Add Printer icon.

3. Select the Network print server radio button.

4. Select the Connect to this printer radio button and type the Universal Naming Convention (UNC) path (for

example: "\\spooler1\printer1"). See Microsoft documentation for more information about UNC. Click Next.

5. Answer subsequent questions to complete the driver installation.

Bypassing Point and Print

Installing printers on each client computer is required in order for clients to be able to print using the PSA. With the

Microsoft Point and Print technology, when a printer is added to a client, an associated driver is automatically

installed on the client also. This helps make printer installation easy. However, the driver associated with a given

printer can only be managed at an administrator level, so changes to that driver such as enabling duplex or

changing the driver itself will be reflected on all Windows NT, 2K, and XP clients using that printer; only one driver

can be associated with a given printer.

In order to bypass this functionality, clients can install a local printer that uses a local port to print through the PSA.

Note: This requires the client to install a driver locally. Because the installed printer is viewed by the computer as a

local printer, it will not receive job status feedback from the PSA. For example, if the printer on the PSA has been

paused, the client printer will not reflect this and it may look like a job was printed when it was not.

To install a local printer with local driver that prints through the PSA, follow the following steps.

For Windows 2000 and XP Clients:

1. Start the Add Printer wizard (in Windows 2000 or XP).

2. Click Next.

3. On the Local or Network Printer screen, select Local printer and then click Next.

Note: On this screen, make sure Automatically detect and install any Plug and Play printer is not

selected.

4. On the Select the Printer Port screen, select Create a new port and then select Local Port as the

Type. Click Next.

5. On the Port Name screen, type the UNC name for the printer in the following format and click OK:

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\\<psa_name>\<printer_name> (where "psa_name" is the name of the PSA and "printer_name" is the

name of the printer)

6. On the screen showing printer manufacturers and printers, select a printer driver and then click Next.

7. On the Name Your Printer screen, specify a printer name and then click Next.

8. On the Printer Sharing screen, select Do not share this printer and then click Next.

9. On the Print Test Page screen, click Next.

10. Click Finish.

For Windows NT Clients:

Note: Before you begin, make sure you have Microsoft's Service Pack 6a (or greater) installed on the client(s).

1. Start the Add Printer wizard (in Windows NT).

2. Select My Computer and click Next.

3. On the screen showing available ports, click on the Add Port button.

4. On the Printer Ports screen, select Local Port and then click New Port.

5. On the Port Name screen, type the UNC name for the printer in the following format and click OK:

\\<psa_name>\<printer_name> (where "psa_name" is the name of the PSA and "printer_name" is the

name of the printer)

6. Click OK.

7. On the Printer Ports screen, click Close.

8. On the screen showing available ports, select your newly created port and click Next.

9. On the screen showing printer manufacturers and printers, select a printer driver and then click Next.

10. On the screen asking for a printer name, enter your printer name and click Next.

11. On the screen referring to printer sharing, select Not Shared and click Next.

12. Click Finish.

Configuring Printing for UNIX Clients

The following topics are discussed in the section:

●

configuring print queues using SAM (HP-UX systems)

printing a test file

A print queue must be set up for each printer or printer personality (text, PCL, or PostScript) used.

If printing text documents from UNIX clients to an HP Jetdirect print server, a special queue must be configured on

the PSA. First add the printer through the Print Share page in the web interface. On the Identify Printer page, for

connectivity select Other and then specify the Remote Queue Name. For the remote queue name on the target

printer, TEXT must be specified (or TEXT2, TEXT3 for multi-port Jetdirect print servers). This must be done even

though the target printer is an HP Jetdirect device. Use the normal print queue when printing jobs that have been

formatted with a printer-specific page description language such as PDL (like PostScript) or PCL.

Configuring Print Queues for BSD-like Systems

If the printer supports automatic language switching, the application may select the printer language using

commands embedded in the print data.

Make sure users know the printer names for the printers, since they will have to enter those names on the

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command line for printing.

Following is an example of configuring print queues for BSD-like systems (for example, Linux):

1. Edit the /etc/printcap file to include the following entries:

printer_name:\

:lp=:\

:rm=print_appliance_name:\

:rp=remote_printername_argument:\ (this should be the same as the printer name on the

appliance)

:lf=/var/spool/lpd/error_log_filename:\

:sd=/var/spool/lpd/printername:\

:sh:

where printer_nameis the name of the printer on the local computer. , print_appliance_nameidentifies

the printer on the network, and remote_printername_argumentis the print queue designation on the

appliance.

For more information on printcap, see the printcap man page in the UNIX documentation.

2. Create the spooling directory by making the following entries. As the root user, enter:

cd /var/spool/lpd

mkdir printername

chown root printername

chgrp lp printername

chmod 755 printername

where printernameis the name of the printer on the local computer.

Configuring Print Queues Using SAM (HP-UX Systems)

On HP-UX systems, the SAM utility can be used to configure remote print queues for printing.

Before the SAM program is executed, select an IP address for the appliance and set up an entry in the /etc/hosts

file on the system running HP-UX. (This is not required if DNS is configured.)

1. Start the SAM utility as a super user.

2. Select Printers/Plotters from the Peripheral Devices menu.

3. Select LP Spooler.

4. Select Printers/Plotters from the Printers/Plotters menu.

5. Select Action from the top menu and then select Add Remote Printer or Plotter.

6. Complete the Add Remote Printer/Plotter screen.

❍

The Printer Name field should be the local printer name.

Be sure to check the box Remote Printer is on a BSD System.

7. Click OK.

8. Select Exit from the List menu.

9. Exit SAM.

Printing a Test File

To verify that the printer and PSA connections are correct, print a test file.

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1. At the UNIX prompt type:

lp -dprintername file_name

or on a BSD-like system:

lpr -Pprintername file_name

where printernameis the name of the printer as added to the appliance, and file_nameis the file to be

printed.

2. To get print queue status, type the following at the prompt:

lpstat printername

or on a BSD-like system:

lpq -Pprintername

where printername is the designated printer.

Example: lpq -Pappliance1

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Front Panel

Links to related pages:

Start Up or Shut Down the PSA

The following activities can be performed from the front panel:

Configure the IP Address for the PSA

Configure the Link Speed and Duplex Mode for the PSA

Set or Change the Front Panel Password

The front panel on the HP Print Server Appliance 4250 has the following components:

LEDs

There are four indicator lights (LEDs) on the front of the PSA. Understanding how the lights function is important for

proper operation of the PSA. This page describes normal and problem LED status displays.

LED

LED Name

Description

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Power LED

ON when power is supplied to the PSA and it is turned on.

Network Activity LED

LIT when there is a connection between the PSA and other network devices.

BLINKS when there is network activity between the PSA and other network

devices.

Disk Activity LED

Alert LED

ON when there is disk activity on the PSA.

OFF during normal operations (ON during bootup and shutdown).

Power Button - Starting Up and Shutting Down the PSA

Press the Power button to power up the PSA. The bootup process begins. When the device is powered on, the Power LED

is lit. To turn off the PSA, press the Power button and wait for about 20 seconds for the PSA to power down. The PSA

performs an orderly shutdown.

If print jobs are printing when the PSA is powered down, the print jobs will not be completed. Jobs waiting to be printed

will resume printing when the PSA is fully booted. If the PSA loses power unexpectedly and is not powered down, spooled

print jobs that had not yet begun printing or print jobs that were in the middle of printing will resume printing when

power is restored and the PSA is powered up again. If, however, the integrity of the PSA or print jobs are compromised,

print jobs that were not spooled would have to be resent.

Front Panel Display

The LCD display has two rows of 16 characters or spaces. It is used to display the status of the PSA and to display

configuration information entered at the front panel. The following arrow buttons are displayed on the front panel:

Indicates that the menu can scroll.

scrolls up,

scrolls down.

Indicates that choices can be toggled through.

Enter and Cancel Buttons

Enter. Accept changes or begin an operation.

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Cancel changes or end an operation.

Direction Buttons

Up. Press this button to return to the previous menu item or step of a procedure. If Enter hasn't been

pressed, changes will not be applied.

Down. Press this button to advance to the next menu item or step of a procedure.

Left. When there is a choice of options (as indicated in the front panel display), press this button to toggle

backward through the choices.

Right. When there is a choice of options (as indicated in the front panel display), press this button to toggle

forward through the choices.

Numeric Keypad

The numeric keypad has buttons for the numbers 0-9. Above the keys are letters of the alphabet, like the keypad on a

telephone.

Use the numeric keypad to enter numeric values, such as IP address, subnet mask, and so forth, when configuring the

PSA. The letters above the keys can be useful as a mnemonic aid when entering the device's password.

Making Entries

Use

and

on the front panel to move the cursor in the front panel display. Enter only numbers from the keypad.

When the entry is complete, press

Messages on the Front Panel

When the PSA is powered up, it executes a series of self tests. It then displays a series of messages, including "Booting...

Configuring... Validating... Extracting... Formatting..." etc.

When the startup process is complete, the PSA displays a repeating series of normal operating messages.

The first line of the display shows the PSA name which can be entered from the web interface during configuration (on the

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Microsoft Network Settings page). If the name is not typed in the web interface, the default name, based on the device's

MAC address, is displayed.

The second line of the display shows date, time, IP address, and firmware version in a repeating sequence.

Starting Front Panel Operation

Configure the IP Address for the PSA

Configure the Link Speed and Duplex Mode for the PSA

Set or Change the Front Panel Password

There are three front panel operations: IP configuration, link speed and duplex mode configuration, and password

configuration

Use the web interface to further configure the PSA. Refer back to the Getting Started procedures, or refer directly to

information about using the web interface to further configure the device.

Configuring the IP Address Using the Front Panel

These procedures explain how to configure an Internet Protocol (IP) address on the PSA using the front panel. (The TCP/

IP and DNS page in the web interface can also be used to do the same.) Configuring the IP address allows the PSA to

route print tasks properly.

If the network does not use Dynamic Host Configuration Protocol (DHCP), use the front panel of the PSA to manually

enter the IP address, subnet mask, and default gateway.

Configuring the IP Address

Display

Action

To begin configuring the IP address, press

once.

Press

again.

Select the mode by pressing

to toggle between Manual and DHCP.

Press

to continue.

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If Manual: Use the number buttons on the front panel of the PSA to enter the

IP address. Then press

If DHCP: Press

to continue.

If Manual: Use the number buttons on the front panel of the PSA to enter the

subnet mask. Press

If DHCP: Press

to continue.

If Manual: Use the numbers on the front panel of the PSA to enter the

default gateway. Press

If DHCP: Press

to continue.

Press

After a moment, the PSA will resume displaying normal operating messages if

the IP address is valid.

Configuring the Link Speed and Duplex Mode Using the Front Panel

These procedures explain how to configure the link speed (100 Mbps or 10 Mbps) and the duplex mode (full or half) for

the PSA using the front panel. This can be done manually or the settings can be automatically detected (which is the

default). The link speed is the speed at which the PSA communicates over the network. The speed is expressed in

megabits per second and is either 10 or 100. The duplex mode defines whether data can be sent at the same time it is

received:

●

Full duplex: data can flow both directions at the same time

Half duplex: data can only flow one way at a time and any attempt to do both at the same time creates a

collision.

The current setting is displayed on the System Summary page (under Maintenance in the web interface).

Display

Action

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To begin configuring the link speed and duplex mode for the PSA, press

once.

Press

to skip the IP configuration and to go to the Link Speed and Duplex

Mode configuration.

Press

Select the link mode by pressing

to toggle between Manual and

Auto Detect.

Press

to being configuring the link speed.

If Manual mode: Press

to select the link speed (10 Mbps or 100

Mbps).

If Auto Detect mode: The detected setting is displayed (10 Mbps or

100Mbps).

Press

to begin configuring the duplex mode.

If Manual mode: Press

to select the duplex mode (Half or Full).

If Auto Detect mode: The detected duplex mode is displayed (Half or Full).

Press

to continue.

Then press

to apply changes, or press

to cancel the changes.

Setting or Changing the Front Panel Password

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There are two types of passwords that can be set for the PSA: a front panel password (one per PSA) and an administrator

password (can be multiple accounts, but there must be at least one), which enables access to the web interface to

manage the PSA. The front panel password is discussed in this section.

There is no front panel password until it is set. This password limits access to front panel functions. A password will

prevent unauthorized configuration changes. After the front panel password is set, it must be entered before future

configuration tasks can be performed at the front panel display.

To set or change the front panel password, press

once. The following messages are displayed:

Press

Type a new password and press

Retype the new password and press

The front panel displays this message briefly.

Press

to end the operation and the device will return to the display of

normal operating messages.

Or, after a moment, it will display normal operating messages.

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Hardware Installation

Links within this document:

Desktop/Rack Shelf/Under-Printer Installation

Rackmount Installation

Cable Connections

Links to related documents:

Configuring the PSA Using the Web Interface

This document explains how to connect the components of the appliance. When installing the hardware for the

appliance, be certain to carefully follow all instructions to ensure the proper connection and function of the

appliance.

Desktop/Rack Shelf/Under-Printer Installation

Use the following procedure to perform the desktop/rack shelf/under-printer installation:

CAUTION: For under-printer installation, the appliance can support printers that weigh up to 60 pounds.

Do not place heavier printers on the appliance.

1. Turn the appliance so it rests on its top.

2. The appliance ships with a set of four self-adhesive rubber "feet" on a paper backing sheet. Remove each

foot from the paper backing. Install each foot on the bottom of the appliance in the indentation provided.

Press each foot firmly into place.

3. Turn the appliance over so it rests on its rubber feet.

4. Locate the appliance for easy access to a power source and network connection. It may be located on any

solid surface, in a rack shelf, or under a printer.

5. Connect cables.

Rackmount Installation

The appliance may be rack-mounted into industry-standard instrument/computer racks. The appliance is shipped

with a pair of rack-mount brackets with four screws. There are also four screws for mounting the brackets to the

appliance in the rack.

The appliance requires 1.5 rack units (RU) of vertical space. It does not require rails for rack mounting.

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Note: The rackmount installation should be performed by an experienced individual, using appropriate tools, and

exercising appropriate safety precautions.

Use the following procedure to perform the rackmount installation:

1. Attach the rackmount brackets to the sides of the appliance.

2. Position the appliance in the rack.

3. Install the appliance into the rack. Use all of the provided screws in both vertical rails of the rack.

Caution: To prevent unstable mounting of the appliance, Hewlett-Packard recommends using two screws

per bracket.

4. Now the cables should be connected.

Cable Connections

Use the following steps to connect the cables:

1. DB-9 Serial Port (supports all APC uninterruptible power supplies with a Simple Signaling cable (APC

part # 940-0020B))

2. RJ-45 Network Jack

3. Power Receptacle

1. Connect a twisted pair network cable (not included) with an RJ-45 connector to the RJ-45 jack on the back

of the appliance (see Figure 1, number 2).

2. Connect the other end of the network cable to a network port.

3. If using an APC uninterruptible power supply (UPS), connect a Simple Signaling cable from the UPS to the

DB-9 serial port on the back of the appliance.

Note: The Simple Signaling cable is not included with the appliance or with the APC UPS. This cable can be

ordered from APC (APC part # 940-0020B).

4. Connect the power cable to the power receptacle on the back of the appliance.

Note: Make certain that air flow is not restricted around the back of the unit.

5. Connect the other end of the power cable to a power source. If a UPS is being used, connect the power

cable to the UPS.

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6. Turn on the appliance by pressing the Power button on the front panel.

For initial installation, the IP address for the appliance can now be configured. Refer back to the Getting Started

procedures, or refer directly to information about configuring IP addresses.

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TCP/IP and DNS Settings

Links within this page:

TCP/IP and DNS Settings

Links to related pages:

Microsoft Network Settings Page

TCP/IP and DNS Settings

The TCP/IP and DNS Settings page is accessible under Networking on the menu in the web interface. On this

page, administrators can configure:

●

the IP address

subnet mask

gateway

Primary Domain Name Server (DNS) address

Secondary Domain Name Server (DNS) address

DNS Domain Name

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screen to change

Field Name

Description

Obtain an IP address automatically using DHCP

Select this option for the PSA to be automatically

configured using Dynamic Host Configuration Protocol

(DHCP). Ensure that a valid DHCP server and address

leases are available. If DHCP was chosen, the IP

address, subnet mask, and default gateway will be

automatically configured.

Manually specify IP information

Select this option to manually specify the IP address

information for the PSA. Each field must be entered

manually.

IP address

Enter an IP address without leading zeroes (for

example: "10.1.2.3").

Subnet Mask

Enter a subnet mask (for example: "255.0.0.0").

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Default Gateway

Enter the IP address of the default gateway used to

access other networks or subnets. This enables the

PSA to communicate with devices (such as printers and

PCs) on different subnets.

If a gateway is not available, or if the address of the

gateway is unknown, enter the same IP address used

for the PSA, or leave this field blank (or empty).

Primary Domain Name Server (DNS) Address

The DNS enables network resources (such as PCs and

printers) to be specified by their friendly names instead

of their IP addresses. In order to use this functionality,

specify the primary DNS server by its IP address, not

by its friendly name. Once the primary DNS is

specified, use friendly names across other

configuration areas of the PSA (such as the queue

configuration screen). If the network does not have a

DNS, leave this field blank (or empty).

Secondary Domain Name Server (DNS) Address

If the primary DNS is unavailable, this server will be

contacted. Specify the secondary DNS server by its IP

address, not by its friendly name. After this is server

specified, use friendly names across other

configuration areas of the PSA (such as the queue

configuration screen). If the network does not have a

DNS, leave this field blank (or empty).

DNS Domain Name

The DNS domain name. For example, a server named

mail.hp.com (hp.com is the DNS name and mail is the

host name).

The domain name must match standard naming

conventions. The name must be alphanumeric. It may

also contain dashes ( - ) (for example : mycompany.

com).

If the network does not have a DNS domain name,

"defaultdomain" is entered as the default.

Check for Print Server PSA firmware updates

during each web login

The Overview page can display new information

regarding the PSA if this box is checked.

Configuring the PSA Using the Web Interface

1. At a workstation, access the web browser.

2. Log on to the PSA as an administrator (The default is "admin" for the user name and "admin" for the

password.)

3. Complete the TCP/IP and DNS Settings page. See the description of the fields (above) for more

information.

4. Click

After this screen has been completed, complete the Microsoft Networking Settings page to identify the WINS server

address and the Windows NT domain or workgroup. For the Windows NT domain security feature, complete the

other fields on that page.

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Microsoft Network Settings

Links within this page:

Microsoft Domain Authentication Features

Adding the PSA to a Domain

Enabling and Disabling Microsoft Domain Authentication

Granting Printer Access or Authority to Users and Groups

Administrator Accounts for the Appliance

Links to related pages:

System Messages for LPD Printing

Microsoft Network Settings Page

The Microsoft Network Settings page is accessible from the menu (under Networking in the web interface). On

this page, administrators can:

●

change the name of the PSA.

identify the primary and secondary WINS server addresses.

identify the Windows domain or workgroup.

enable Microsoft Domain authentication.

Microsoft Network Settings Page

Field Name

Description

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Print Server

Appliance

Name

Type a name for the PSA. The PSA name will be displayed:

●

In the Network Neighborhood and in My Network Places on each client workstation.

Both are visible from Microsoft Windows Explorer.

●

On the Overview page in the web interface for the PSA.

On the front panel of the PSA.

If the network uses DNS to identify network resources, this name should match the DNS

name.

The PSA name can contain up to 15 alphanumeric characters. It may also contain hyphens

( - ) and underscores (_). (This name cannot begin with a hyphen (-), but it can have a

hyphen within the name. The hyphen cannot be the first character because the PSA name is

also used as a host name, and the hyphen character is not allowed as the first character in a

host name.)

Primary

WINS Server

Address

(Windows Internet Name Server) Enables network resources (such as PCs and printers) to

be specified by their friendly names instead of their IP addresses. In order to use this

functionality, specify the primary WINS server by its IP address, not by its friendly name.

Once the primary WINS server is specified, use friendly names across other configuration

areas of the PSA (such as the queue configuration screen).

If the network does not have a WINS server configured, leave this field (and the next field)

blank. Without a WINS server configured, Windows 95, 98, and ME clients may be unable to

print to a PSA located on a different subnet. Domain integration may behave unpredictably

if this field is blank.

Secondary

WINS Server

Address

If the primary WINS server is unavailable, this secondary server will be contacted. Specify

the secondary WINS server by its IP address, not by its friendly name.

If the network does not have a WINS server configured, leave this field blank (or empty).

Windows

Domain or

Workgroup

Specify the Windows domain or workgroup (NT, 2K, or Windows Server 2003) to which this

PSA belongs. The PSA will appear under this name in Network Neighborhood.

Enable

Domain

Check this box to enable domain security for the PSA (for NT, 2K, or Windows Server 2003).

Uncheck the box to disable domain security. (The default is disabled.)

Authentication

Automatically

Discover

Domain

Select this to automatically discover the domain controller for the domain or workgroup as

specified above in the Windows Domain or Workgroup field (for NT, 2K, or Windows

Server 2003) .

Controllers

Manually

Specify

Select this to manually specify the domain controllers for NT, 2K, or Windows Server 2003.

Domain

Controllers

Domain

Controller

Type the domain controller's name or IP address to be added to the list of Configured

Domain Controllers; click

to add it to the list.

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Specified

Domain

Controllers

List of specified domain controllers to use for user name and password validation. The PSA

will try to communicate with the first domain controller in the list. If the PSA cannot

communicate with the first one, it will then try the second domain controller in the list, and

so forth. If none of the domain controllers in the list are successfully contacted, the PSA will

attempt to automatically discover a domain controller. Click

reorder the domain controller names in the list. Click

to take a domain

controller off the list. (This is only valid when in manual mode.)

Domain

Membership

Status

The current status of the PSA's membership in the domain (for NT, 2K, or Windows Server

2003).

Create an

Check this to create a new computer account for the PSA in the domain; then enter the

domain administrator user name and password below.

account for

this device in

the domain

Note: A WINS server must be specified in the WINS Server Addressfield on this page.

Domain

A valid administrator's name as stored on the Domain Controller.

Administrator

Name

Domain

A valid administrator's password as stored on the Domain Controller.

Administrator

Password

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To complete the Microsoft Network Settings page, follow these steps:

1. At a workstation, access the web browser and type the IP address for the PSA.

2. Log on to the PSA as an administrator. (The default user name is "admin" and the default password is

"admin".)

3. Under Networking on the menu, select Microsoft Network. (See the description of the fields above for

more information.)

4. Complete the Print Appliance Name field.

5. Complete the Primary WINS Server Address field.

6. Complete the Secondary WINS Server Address field.

7. Complete the Windows Domain or Workgroup field.

8. If the security feature for Windows authentication and authority is being used, complete the other fields on

this page.

9. Click

. The network will be restarted with the new settings.

Note: Hewlett-Packard recommends backing up the settings after this page is completed.

Microsoft Windows Domain Authentication Features

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A domain is a logical grouping of network servers and other computers that share a common security and user

account for each user. Users log on to the domain, not to individual servers in the domain. Microsoft domain

security is a feature that allows administrators to easily authorize or restrict print administration and services to

specific groups or users by using their existing user name and password of the domain.

The domain security feature provides the following features:

●

Seamless integration for the print client user (the native tools for printing and managing personal

documents work the same as they do with Microsoft spoolers).

●

Assignment of permissions are on a per-printer basis.

Disabling and enabling domain security and authority without losing configuration information.

Setting or changing permissions using the web interface or native tools.

Specifying selected groups that can have one of the following four permission levels for each printer, using

native tools:

❍

Print (print, pause, and delete your own print jobs)

Manage Documents (pause and delete other user's print jobs)

Full Control (print, pause, and delete other user's print jobs, delete printers, and change security

settings)

No Access

❍

Special Access (for some Windows 2000 and XP print permissions that do not map directly to the

above four permission levels)

Adding the PSA to a Domain

There are two ways to add the PSA to a domain:

●

Complete the fields on the Microsoft Network Settings page. Type the PSA name and then, at a

minimum, select the box for Create account for this device in the domain and complete Domain

Administrator Name and Domain Administrator Password.

●

Create a machine account on the domain controller using Server Manager. A machine account must be

created before the PSA can join the specified domain.

Note: This method must be used if a WINS Server was not specified on the Microsoft Network Settings

page.

1. Log on to the server as an administrator.

2. Add the PSA to the domain using the Server Manager.

3. Log on to the PSA as PSA Administrator using the PSA's web interface. (The default user name is

"admin" and the default password is "admin".)

4. Set the domain name on the Microsoft Network Settings page by completing the Windows

Domain or Workgroup field.

5. Enable Domain Authentication by checking the box Enable Domain Authentication.

6. Click

Enabling and Disabling Microsoft Domain Security

The administrator can, at any time, turn on or off domain security. If domain security is on and the PSA cannot

communicate with the domain controller over the network, users will not be able to print using the PSA. The

administrator can turn off domain security, which would enable users to continue printing although no security will

be enforced. To disable domain security, access the Microsoft Network Settings page, and make sure the box for

"Enable Domain Authentication" is not checked.

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With Domain authentication disabled, local administrator accounts must be used to manage the PSA and access the

web interface because all domain administrator accounts will be disabled by this action as well.

Granting Printer Access or Authority to Users and Groups

On Security page for a specific print share, assign domain users and/or groups appropriate access for that print

share. The Account(s) to Add to List box (on the left) contains all of the group or user names within the selected

domain. Select from this list to grant access to the print share and click

. After the account has been

granted access, its name will be moved from the Account(s) to Add to List box to the Current Account(s) in

List box.

By default, every user on the PSA has print access to any newly created print share.

Administrator Accounts for the PSA

There are two types of administrator accounts on the PSA:

●

Local Administrator Accounts - user names and passwords are stored on the PSA and are not

synchronized with any domain accounts.

Domain Administrator Accounts - user names and passwords are synchronized with domain accounts.

If domain authentication is enabled on the Microsoft Network Settings page, both local and domain administrator

accounts can be added to the PSA.

If domain authentication is not enabled on the Microsoft Network Settings page, only local administrator

accounts can be added to the PSA.

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LPD

Links within this page:

LPD Printing

Configuring LPD Printing

Links to related pages:

Configuring Printing for UNIX Clients

This feature enables the Line Printer Daemon (LPD) protocol (sometimes referred to as "BSD compatible" network

printing) to spool and control print jobs on the PSA from any RFC 1179-compliant LPD client including:

●

HP-UX 10.x and above

Solaris

Linux

AIX 4.3 and above

Note: Not all LPD implementations are RFC 1179-compliant.

LPD print jobs are visible to Windows clients, but Windows users cannot manage (pause, resume, restart or cancel)

them unless that user has the appropriate administrative rights on the PSA.

Both UNIX and Windows clients can simultaneously print to the same printer regardless of whether a printer driver

has been associated with the printer.

As a default, LPD printing is enabled for all hosts. Administrators can restrict printing to a certain set of hosts, if

desired.

Note: The PSA does not process control files for printing options such as number of copies. Instead it will pass this

information straight through to the target device and the target device may choose to handle or ignore these

options.

LPD Printing

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On the LPD Settings page, the administrator can enable or disable LPD printing.

LPD Settings Page

Field Name

Description

Disable LPD printing

Disables LPD printing and print job management from any and

all hosts.

Enable LPD printing from ALL hosts

Enables LPD printing and print job management from any and

all hosts (default).

Enable LPD printing from specified hosts

Enables LPD printing and print job management from the hosts

typed in the Host Names list on this screen. If this is selected,

the fully qualified domain name or IP address of each computer

system using LPD must be typed. (Without the fully qualified

name, this will not work.)

Host Name or IP Address

Specified LPD Hosts

Type the host name or IP address to be added to the Specified

Hosts list. This field is only active when Enable LPD printing

from specified hosts is selected. For example, host name.

domain.com or 1.160.10.240.

Host names permitted to print and manage print jobs using

LPD. This field is active only when Enable LPD printing from

specified hosts is selected.

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Configuring LPD Printing

To enable or disable LPD printing, follow these steps:

1. In the web interface, click LPD Printing (on the menu under Networking).

2. Complete the fields as described above.

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SNMP Settings

Links within this page:

SNMP and the PSA

SNMP Traps

SNMPv3

Configuring SNMP Settings

Links to related pages:

Viewing and Managing Print Jobs

SNMP and the PSA

The SNMP agent supports MIB II (Management Information Base II), Host Resources MIB (portions), its own MIB,

called the HP-PRINT-SPOOLER-APPLIANCE-MIB, SNMPv3, and SNMPv2 Traps.

Note: For a copy of the HP-PRINT-SPOOLER-APPLIANCE-MIB, check http://www.hp.com.

SNMP Traps

Users can register for traps using the following, as outlined in RFC#2573:

●

snmpTargetAddrTable

snmpNotifyTable

snmpTargetParamsTable

Registering for traps through the tables can be difficult; it is recommended that only administrators familiar with the

tables register for traps in this manner. A simple interface to the tables was added to the PSA's interface.

Registering for Traps

The SNMP Settings page is displayed when SNMP is selected (on the menu under Networking).

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SNMP Settings Page

Description

Field Name

Enable SNMPv3

Select this to enable SNMPv3. User account information will be saved and

restored during a firmware upgrade.

User Name

User name must be between 2 and 32 characters long.

Must be 32 characters long. Can be numbers 0-9 or characters a-f or A-F.

Can be numbers 0-9 or characters a-f or A-F.

Authentication Key

Privacy Key

Engine ID

SNMP v3 engine's administratively unique identifier; used solely for

identification, not for addressing.

SNMP Traps: IP Address

Type the IP address of where the trap is being sent.

SNMP Traps: Community Name

Type a community name for the trap packet. ("Public" is a common

community name.)

SNMP Traps: Port

Specify the port number. (Most SNMP agents receive traps on port 162)

To register for traps, follow these steps:

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1. At a workstation, access the web browser and type the IP address for the PSA.

2. Log on to the PSA as an administrator. (The default user name is "admin" and the default password is

"admin".)

3. Under Networking on the menu, select SNMP. (See the description of the fields above for more

information.)

4. In IP Address, type the IP address for where the trap is to be sent.

5. In Community Name, type a community name for the trap packet. "Public" is a commonly used

community name.

6. In Port, specify the port number. Most SNMP agents receive traps on port 162.

7. Click

to complete the registration process. The SNMP agent is shut down and restarted. This

causes a trap to be sent out:

1: coldStart 1.3.6.1.6.3.1.1.5.1.

Trap Testing

The OID snmpTrapTest (1.3.6.1.4.1.11.2.46.2.1.10.4) will cause a trap to be sent to each registered host when set

to an integer value. For example, if an SNMP set is done on 1.3.6.1.4.1.11.2.46.2.1.10.4.0 with a value of 15, each

registered host will receive the trap TrapTest (1.3.6.1.4.1.11.2.46.2.2.0.100).

Trap Format

The PSA can generate three different traps:

●

coldStart

STATUS: current

DESCRIPTION: A coldStart trap signifies that the SNMPv2 entity, acting in an agent role, is reinitializing

itself and that its configuration may have been altered.

::= { snmpTraps 1 }

trapTest

OBJECTS: {snmpTrapTest}

STATUS: current

DESCRIPTION: When a set is done on trapTest this notification will be sent out.

::= { psaEventV2 100 }

logEventCriticalAlert

OBJECTS: { logCriticalCategory, logCriticalID, logCriticalMessageNumeric, logCriticalMessageString }

STATUS: current

DESCRIPTION: When a new critical entry is added to the logTable a notification of this type will be sent to

all entities registered for this notification.

::= { psaEventV2 1 }

This trap corresponds to critical entries in the Event Log. Six different events have been defined as critical:

❍

Cannot communicate with any domain controllers. Domain name:

Cannot communicate with any WINS servers.

Cannot communicate with any DNS servers.

Cannot connect to printer-connection refused by printer.

Cannot print due to problem at the printer.

Critically high disk utilization - disk utilization is at 90-100% of capacity. If this log is added to the

event log the following trap will be sent.

logEventCriticalAlert notification received

Community: public

Bindings (6)

#1: sysUpTime.0 0 days 00h:00m:32s.52th

#2: snmpTrapOID.0 logEventCriticalAlert&nbsp

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#3: logCriticalCategory administrative(3)

#4: logCriticalID 110

#5: logCriticalMessageNumeric NULL

#6: logCriticalMessageString Critically high disk utilization - disk utilization is at 90-100% of

capacity.

SNMPv3

The SNMPv3 RFCs do not specify a mechanism for creating the initial SNMPv3 account. The initial account creation

is left to the developer. Users can create the initial account and add it to the PSA using one of two methods: using

the web interface (covered in this document) or using SNMP (intended for use by other applications and not covered

in this document).

SNMPv3 security relies upon the creation of two separate keys: one for encryption and the other for authentication.

The keys are hex strings. To make hex strings easy to remember, two different algorithms for turning passwords

into keys were defined for use: HMAC-MD5-96 and HMAC-SHA-96. Once the key is generated from the passwords,

the key can be localized to a specific SNMP agent by combining the key with the SNMP agent's engine ID and then

by running a hashing algorithm on the combined pair. The following flowchart illustrates this.

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Initial Account Creation Through the PSA's Web Interface

Using the PSA's web interface, users can create an SNMPv3 account by supplying a user name, an authentication

key, and a privacy key. The PSA will except either a localized or non-localized key, but not a password. This was

done by design to maintain backward compatibility with other JetDirect products. How a user determines whether to

use a localized or non-localized key largely depends upon the SNMP application that will be used to communicate

with the PSA. If an SNMP application that is highly configurable such as "Mg-Soft Mib Browser" is being used, then a

user can use a non-localized key. However, if the user is using a less configurable tool, such as the net-SNMP tools,

the user may have to type a localized key that was generated from a password.

Note: A valid key is 32-characters long and only contains the characters 0-9, a-f, and/or A-F.

Initial Account Creation Using Passwords

Since the PSA only accepts authentication keys, users must first convert their password to a key. Follow these steps

to convert a password to a key:

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1. Start the application KeyChange.exe that is supplied on the CD shipped with the PSA.

2. Create the Authentication Key:

a. In New Passphrase, type the password. Use the engine ID you wish to communicate with (on the

SNMP Settings page in the web interface under Networking). Do not include the beginning "0x" which

indicates the value is given in hexadecimal.

b. Click Update New Key. This value, excluding "0x", is the authentication key. Copy this key (omitting the

"0X") and paste it into the Authentication Key field on the SNMP Settings page (on the menu in the

PSA's web interface under Networking).

3. Create the Privacy Key:

a. In New Passphrase, type the password. Use the engine ID you wish to communicate with(on the SNMP

Settings page in the web interface under Networking). Do not include the beginning "0x" which indicates

the value is given in hexadecimal.

b. Click Update New Key. This value, excluding "0x", is the privacy key. Copy this key (omitting the "0X")

and paste it into the Privacy Key field on the SNMP Settings page (on the menu in the PSA's web

interface under Networking).

4. Click

Removing the SNMPv3 Account

To remove the SNMPv3 account, uncheck the Enable SNMPv3 box and click

. This will destroy all

SNMPv3 accounts that have been created including accounts that were cloned from the original. It is also important

to note that the SNMP agent's engine ID will change each time the SNMPv3 account is deleted.

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Print Shares

Links within this page:

Print Shares Option

Adding a Print Share

Deleting a Print Share

Print Share Properties

Print Share Security

Printer Drivers

Printer Driver Management

Adding New Drivers to the PSA

Security Warning When Adding New Drivers

Links to related pages:

Installing Printers on Clients

view and manage print jobs

Print Shares Option

After Print Shares is selected from the menu (in the web interface under Print Services), the Print Share List

page is displayed. On this page, administrators can:

●

add print shares

modify existing print shares

delete a print share (and all of its jobs)

Print Share List Page

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Field

Description

Names

Name

Name of the print share as typed in the Print Share Name field on the Add Print Share page

in the web interface. This name is displayed in Network Neighborhood or in My Network Places

as an available print share configured on the PSA. The print share name can be up to 79

characters long, including alphanumeric characters and the following special characters: _ - . ?.

(Print share names longer than 12 characters might cause problems with Windows 9x and ME

or MS-DOS clients. Various LPD implementations might also have length restrictions.)

Status

Status of the print share:

●

Active

Cannot be contacted (The printer cannot be found. It does not respond to a network

query or ping.)

Connected

Disabled

Door open

Error

Error-Printer Unknown

Low paper

Low toner

LPD not supported

No paper

No toner

Offline

Online

Paper jam

Paused

●

Service required

Unknown state

Jobs

Number of print jobs waiting to be printed on the corresponding print share.

Properties

Displays the Properties page. Use this page to:

●

display and/or modify the properties of a selected print share, including the print

share's name, IP address, or description.

●

pause and resume printing from the print share.

print a test page.

Driver

Displays the Driver page on which the driver for the print share can be viewed or changed.

Displays the Security page.

Security

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Delete

(Print Share)

To delete a print share from the PSA, follow these steps:

1. Find the print share to delete from the PSA and click

on that same line.

2. The message, "Are you sure you want to delete the print share and all of its print

jobs?" is displayed.

3. Click

. The selected print share and all of its print jobs will be deleted.

Adding a Print Share to the PSA

While there is no fixed limit on the number of print shares that can be attached to the PSA, many factors impact

performance in your environment and create an effective limit for your environment and use model. Factors that

impact performance include the number of users printing through the PSA, how frequently the users print, whether

NT Domain security is enabled, the size of the jobs being printed, the types of jobs being printed (for example, color

print jobs), the speed of your printer(s), and how many print shares are installed on the PSA.

Both UNIX and Windows clients can simultaneously print to the same print share. UNIX clients ignore any Windows

driver selections.

The following postscript printer drivers for Windows 9x and NT are factory-installed. These drivers, and any others

that have been added to the PSA, can be associated with a print share on the PSA. The HP LaserJet 4 has both the

postscript and PCL drivers installed; the default is the PCL driver.

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Note: When upgrading to 2.5.x, drivers that were installed prior to the upgrade will be available.

HP Business Inkjet Printers

HP Business Inkjet 2280 series printers

HP Color LaserJet Printers

HP Color LaserJet 2500 series printers

HP Color LaserJet 4500 series printers

HP Color LaserJet 4550 series printers

HP Color LaserJet 4600 series printers

HP LaserJet Printers

HP Business Inkjet 3000 series printers

HP Color LaserJet 5500 series printers

HP Color LaserJet 8500 series printers

HP Color LaserJet 8550 series printers

HP LaserJet 4 series printers

HP LaserJet 4050 series printers

HP LaserJet 4100 series printers

HP LaserJet 4200 series printers

HP LaserJet 4300 series printers

HP LaserJet 5000 series printers

HP LaserJet 5100 series printers

HP LaserJet 8000 series printers

HP LaserJet 8100 series printers

HP LaserJet 8150 series printers

HP LaserJet 9000 series printers

HP LaserJet 4/4M Plus printer

HP LaserJet 4Si printer

HP LaserJet 4V printer

HP LaserJet 5/5M series printers

HP LaserJet 5Si series printers

HP LaserJet 6P/6MP series printers

HP LaserJet 2100 series printers

HP LaserJet 3300 series printers

HP LaserJet 4000 series printers

To add a print share, see the next section.

Note: If Domain Authentication is enabled (on the Microsoft Network Settings page), the administrator must

either have a local account on the PSA with the same user name and password as their domain account, or a

domain account for the administrator must be added to the PSA. If Domain Authentication is not enabled, the

administrator logged onto the PC must have a local administrator account with the same name and password as

their domain account.

Adding a Printer to the PSA, or Using the Add Print Share Wizard

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While there is no fixed limit on the number of printers that can be attached to the PSA, many factors impact

performance in your environment and create an effective limit for your environment and use model. Factors that

impact performance include the number of users printing through the PSA, how frequently the users print, whether

NT Domain security is enabled, the size of the jobs being printed, the types of jobs being printed (for example, color

print jobs), and how many printers are installed on the PSA.

Both UNIX and Windows clients can simultaneously print to the same printer. UNIX clients ignore any Windows

driver selections.

Numerous printer drivers are factory-installed. Click here to see a list of those drivers.

To add a printer, follow these steps:

Note: If Domain Authentication is not enabled (on the Microsoft Networking Settings page), the administrator

logged onto the PC must have a local administrator account with the same name and password as their domain

account. If Domain Authentication is enabled, the administrator must either have a local account on the PSA with

the same user name and password as their domain account, or a domain account for the administrator must be

added to the PSA.

1. Select Print Shares (in the web interface under Print Services).

2. Click

. The Add Print Share wizard will be launched.

Add Print Share (Step 1 of 3): Type the IP address or hostname and the network connection for

the print share being added.

❍

Add Print Share (Step 1 of 3) Page

Field Names

Description

IP Address or Hostname

DNS name or IP address of the network printer that will be

servicing the print jobs in this queue (for example, hpprinter.

mycomputer.com or 192.0.0.192) . In order to use the DNS

name, a DNS server address must be configured on the PSA in

the TCP/IP and DNS Settings page.

The name must be alphanumeric and can contain hyphens ( - )

and periods (.).

Printer Network Connection:

■

HP Jetdirect internal card or single-port external box:

Select this if the printer has an internal HP Jetdirect print

server card, or is connected to an external single-port

HP Jetdirect print server.

HP Jetdirect 3-port external box: Some external HP print

servers support more than one printer (for example, the

HP Jetdirect 500X). For these cases, choose which port

the printer is connected to.

Other print server: Select this option if the target print

server is not an HP Jetdirect print server. Many print

servers will work with the default selections of Hewlett-

Packard Jetdirect Print Server selected. If, however, the

print jobs do not appear on the printer, select this option

and complete Remote Queue Name with the remote

queue name recommended by the print server

manufacturer. This field is case-sensitive. Refer to the

lpr or UNIX printing section of the print server manual.

(For example, Xerox printers use a remote queue name

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of "LP" (and not "lp") while other manufacturer of print

servers or systems administrators may choose different

names. )

❍

Add Print Share (Step 2 of 3): Type the print share name and description.

Add Print Share (Step 2 of 3) Page

Description

Field Names

Print Share

Name

The print share name is displayed in Network Neighborhood or in My

Network Places as a print share configured on the PSA.

It can be up to 79 characters long, including alphanumeric characters and

the following special characters: _ - + , .

(Print share names longer than 12 characters might cause problems with

Windows 9x and ME or MS-DOS clients. Various LPD implementations might

also have length restrictions.)

Print Share

Description

(optional)

Description of the print share.

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Hide this

print share in

Network

Neighborhood

and My

Select this option to hide this print share's name in Network Neighborhood

or in My Network Places for clients. (This does not prevent the print share

from being used, just from being displayed in Network Neighborhood or in

My Network Places.)

Network

Places

Print a

Select this option to insert a banner page at the beginning of each print job.

(The contents of the banner page are not configurable.)

banner page

with each

print job

❍

Add Print Share (Step 3 of 3) :

Add Print Share (Step 3 of 3) Page

Field

Description

Names

Client

Printer

Driver

Displays all printer drivers currently installed on the PSA, and highlights the

driver currently associated with the specified printer. To change the driver for the

printer, highlight a different driver and click

. Or, add a new driver by

clicking on this page.

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Client

Side

Do not select this option unless you are having problems with your W2K drivers

working properly. Symptoms include trouble with:

Rendering

■

N-up (printing multiple pages in a reduced format on one page)

booklet style (format the print job into a printed booklet)

watermark (print a watermark on each page of the document)

ZoomSmart (scales a letter-sized/A4 document or poster to tabloid/A3,

or vice versa)

■

back-to-front (prints the document in reverse order)

rotate 180 degrees (rotates the document layout but not the paper)

If you are having problems with any of these features, first update the firmware.

If the problem persists, reinstall the driver and select the "Use client side

rendering with this driver" checkbox when selecting the driver to use with the

print share. The problem should then be resolved.

Select the printer driver for the print share being added. The Print Share List will be displayed. If

the driver is displayed in the Client Printer Driver field, click

To use the CSR compatible driver for 2K and XP clients only, click on Use client side rendering

with this driver.

Note: NT clients will not be able to use this print share if a CSR driver is attached to this share.

If the printer driver for the print share is not displayed in the drop-down list on this page, click

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. A security warning is displayed. Click Yes to continue and then follow the steps to

add the printer driver and associate it with the print share just added.

Note: After the PSA has been configured and drivers have been associated with print shares, the configuration

should be backed up.

Note: Having Windows 2000/XP versions and NT versions of drivers with the same names installed on a PSA can

result in the loss of printer settings and functionality (e.g., inability to print in landscape mode or loss of

watermarks). To eliminate this risk of lost printer functionality, HP recommends two workarounds:

1. Install and distribute only NT printer drivers on the PSA for all of the NT, 2K, and XP clients; or

2. If print shares for both driver versions are required, create a separate share for each driver type on

separate PSAs. This only affects NT and 2K/XP printer drivers and not 9X drivers. 9X drivers can still be

installed along with NT or 2000/XP drivers.

For more information, please refer to the white papers on client migration from NT to 2K/XP clients (http://www.hp.

com/go/psa_whitepapers).

Viewing and Managing Print Jobs

Use the Print Jobs page to view the jobs for a selected print share:

Print Jobs Page

Field Names

File Name

Status

Description

Name of the file(s) or print job(s) for this print share.

Status of the print job:

●

Printing: currently printing on the print share.

Paused: user paused the print job.

Spooling: job is being spooled to the PSA by a client.

Queued: job is queued and is waiting to be printed.

Unknown: error occurred; unknown status (the user should delete the print job with

this status).

User

Date

Size

Name of the client user who submitted each print job.

Date the print job was sent.

Size of the print job (in bytes).

Delete

Delete this specific print job.

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To manage print jobs for a print share, follow these steps:

1. Select Print Shares (in the web interface under Print Services). The Print Share List page is displayed.

2. Find the appropriate print share and click in the Jobs column for that print share. The Print Jobs page is

displayed.

3. To delete a print job, click

on the line for the print job. Or click

to delete all jobs

(as displayed) for the print share.

4. Click refresh to update the page or click

to return to the Print Share List page.

Print Share Properties

The Print Share Properties page is displayed when Properties is selected for a specific print share on the Print

Share List page. Use the Properties page to:

●

display and/or modify the properties of a selected print share, including the print share's name, printer's IP

address, or description

pause and resume printing from the print share

print a test page

●

Properties Page

Field Names

Description

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Print Share Description (optional)

Description of the print share.

Hide this print share in Network

Neighborhood or My Network Places

Select this to hide this print share's name in Network

Neighborhood or in My Network Places for clients. (This does not

prevent the print share from being used, just from being

displayed in Network Neighborhood or in My Network Places.)

Print a banner page with each print job

Pause printing from this print share

Printer IP Address or host name

Select this to print a banner page preceding every print job.

(The contents of the banner page are not configurable.)

Check this box to pause printing from this print share. To

resume printing from this print share, clear this box.

IP address or host name of the printer that will be servicing the

print jobs in this queue. This may be the DNS name or the IP

address of the network printer (for example,

hpprint share.mycomputer.com or 192.0.0.192) . In order to

use the DNS name, a DNS server address must be configured on

the PSA in the Microsoft Network Settings page (in the web

interface under Print Services).

The name must be alphanumeric and can contain hyphens ( - ).

Printer Network Connector

●

HP Jetdirect internal card or single-port external box:

Select this if the printer has an internal HP Jetdirect print

server card, or is connected to an external single-port

HP Jetdirect print server.

HP Jetdirect 3-port external box: Some external HP print

servers support more than one printer (for example, the

HP Jetdirect 500X). For these cases, choose the port to

which the printer is connected.

Other print server: Select this option if the target print

server is not an HP Jetdirect print server. Many print

servers will work well with the default selections of

Hewlett-Packard Jetdirect Print Server. If, however, the

print jobs do not appear on the printer, select this option

and complete Remote Queue Name with the remote

queue name recommended by the print server

manufacturer. Refer to the lpr or UNIX printing section

of the print server manual. (For example, Xerox printers

use a remote queue name of "LP".)

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To make any changes to this page, follow these steps.

1. Select Print Share (in the web interface under Print Services).

2. Click

for the print share.

3. If desired, make any changes to the print share's properties.

4. If desired, click to print a test page.

5. Click . The Print Share List page is displayed again.

Printer Driver Page

The Driver page is displayed when Drivers is selected for a specific print share on the Print Share List page.

The Drivers page displays all printer drivers that are installed on the PSA. A different printer driver can be selected

in the list of installed drivers for the specified print share. (See also Printer Driver Management.) The print share

name is displayed at the top of the Drivers page. This is the name of the print share as typed in the Print Share

Name field on the Add Print Share page in the web interface. This name is displayed in Network Neighborhood or

in My Network Places as an available print share configured on the PSA.

Drivers Page

Field Name

Description

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Client Printer Driver

Client Side Rendering

Displays all printer drivers added to the PSA, and highlights the driver currently

associated with the specified print share. To change the driver for the print share,

highlight a different driver and click

Do not select this option unless you are having problems with your W2K drivers

working properly. Symptoms include trouble with:

●

N-up (printing multiple pages in a reduced format on one page)

booklet style (format the print job into a printed booklet)

watermark (print a watermark on each page of the document)

ZoomSmart (scales a letter-sized/A4 document or poster to tabloid/A3, or

vice versa)

●

back-to-front (prints the document in reverse order)

rotate 180 degrees (rotates the document layout but not the paper)

If you are having problems with any of these features, first update the firmware. If

the problem persists, reinstall the driver and select "Client side rendering" on this

page. The problem should then be resolved.

Print Share Security Page

The Print Share Security page is displayed when Security is selected for a specific print share on the Print

Share List page. The Print Share Security page shows print share security information if NT Domain security is

enabled (an NT domain is specified on the Microsoft Network Settings page).

Note: Microsoft Windows 2000 and XP permissions that do not map directly to the four access levels of Windows NT

(Print, Manage, Full Control, and No Access) appear as "Special Access".

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Print Share Security Page

Description

Field Name

Type account name

Select accounts from

Type the account name in the format Domain\Accountname.

This drop-down list contains names of the primary domain and all trusted

domains. Select one from which to select accounts.

Shows all of the NT groups on the domain specified in the above field. To show

Domain Members

users also, click

Highlight the group or user and click

. The user or group will be

added to the list shown under Current Account(s) in List with the level of

access indicated in parentheses.

(To highlight multiple groups/users, use the Control or Shift key.)

Note: If the domain has its anonymous enumeration of SAM accounts security

policy set to "disabled", the web interface will ask for a user name and password

so it can retrieve the group or user list. The name and password is not saved on

the PSA, so subsequent requests for browse lists will ask for the name and

password again.

Select Access Type

Lists possible access rights that can be assigned to users and/or groups. Highlight

the desired access level and it will be applied to any accounts added when clicking

. Valid access types are:

●

Print (print, pause, and delete your own print jobs)

Manage Documents (print, pause, and delete other user's print jobs)

Full Control (print, pause, and delete other user's print jobs, delete print

shares, and change security settings (using native NT tools))

No Access (the user will be denied access even if permitted access under

another entry)

Special Access (for some Windows 2000 and XP permissions that do not

map directly to the above four permission levels)

●

Current Accounts in List

Lists all groups and/or users with their access rights.

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Printer Driver Management

Links within this page:

Driver Name Mismatch

Security Warning When Adding New Drivers

Links to related pages:

System Messages for Driver Management

Printer drivers are factory-installed, or they might already be loaded from a previously-added printer. All printer

drivers added to the PSA are displayed on the Driver Management page. Drivers can also be initialized or deleted

on this page.

Note: Client-side rendering (CSR) drivers and Windows 2000 drivers can be initialized, enabled, and disabled

separately. However, these drivers are installed and deleted at the same time.

Note: Drivers for Microsoft Windows NT 4.0 usually work with both Windows 2000 and Windows XP. Consequently,

many vendors will label a driver as Windows 2000 or XP when the driver conforms to the NT 4.0 driver specification.

As a result, any of the following can occur.

●

Windows 2000 drivers can show up as Windows NT or Windows 2000 drivers.

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●

Windows NT drivers show up as Windows NT drivers.

Windows XP drivers show up as Windows NT or Windows 2000 drivers.

Note: Having Windows 2000/XP versions and NT versions of drivers with the same names installed on a PSA can

result in the loss of printer settings and functionality (e.g., inability to print in landscape mode or loss of

watermarks). To eliminate this risk of lost printer functionality, HP recommends two workarounds:

1. Install and distribute only NT printer drivers on the PSA for all of the NT, 2K, and XP clients; or

2. If print shares for both driver versions are required, create a separate share for each driver type on

separate PSAs. This only affects NT and 2K/XP printer drivers and not 9X drivers. 9X drivers can still be

installed along with NT or 2000/XP drivers.

For more information, please refer to the white papers on client migration from NT to 2K/XP clients (http://www.hp.

com/go/psa_whitepapers).

Driver Management Page

Field Name

Description

Specify an operating system to display printer drivers for that operating

system only. Or, select All Operating Systems to display all printer

drivers installed on the PSA.

Shows installed printer drivers

for

Printer Drivers

List the printer drivers for the operating system specified above, or lists

all printer drivers if All Operating Systems is chosen.

Each driver can have only one name (the same as in the .ini file)

regardless of the number or type of printers associated with it.

If a driver is displayed in blue and preceded with a "~" (tilde), that

driver has been disabled either by the user (to prevent it from being

used) or by the system (in the case that it failed to initialize during its

installation). When a driver is disabled, it can be associated with a

printer but will not be downloaded to a client PC for point and print. (The

user will be prompted to install a driver locally.) When a client connects

to a print share with a disabled driver, it receives the name of the driver

to install and a prompt requesting that the driver be installed.

If the administrator enables the driver, it will be available to clients

through point and print if the client connects to a print share associated

with that driver.

To enable a driver:

●

If the driver was disabled by the user, click

. The

driver can now be downloaded to a client's PC for point and print.

If the driver had been disabled by the system due to a failure

during driver initialization, the administrator cannot enable this

driver until it is successfully initialized. (A failure might be

attributed to file corruption.) To initialize the driver, first try

installing the printer again. When asked for a printer driver,

consider using a different source for the printer driver in case the

original file was corrupted. If a driver is disabled by the system,

it must be installed again for it to be enabled (use the Add Driver

wizard to install the driver again.)

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If the driver persistently fails to initialize then the printer created

can still be used, but when clients connect to that printer they

will be prompted to install the driver files for that driver locally.

The end user will be required to provide driver files for a driver

whose name matches the name of the driver associated with the

printer on the PSA.

Note: Having Windows 2000/XP versions and NT versions of drivers with

the same names installed on a PSA can result in the loss of printer

settings and functionality (e.g., inability to print in landscape mode or

loss of watermarks). To eliminate this risk of lost printer functionality,

HP recommends two workarounds:

1. Install and distribute only NT printer drivers on the PSA for all of

the NT, 2K, and XP clients; or

2. If print shares for both driver versions are required, create a

separate share for each driver type on separate PSAs. This only

affects NT and 2K/XP printer drivers and not 9X drivers. 9X

drivers can still be installed along with NT or 2000/XP drivers.

For more information, please refer to the white papers on client

migration from NT to 2K/XP clients (http://www.hp.com/go/

psa_whitepapers).

To initialize or reset drivers that are already installed on the PSA,

highlight the driver and click Initialize.

Client side rendering (CSR) is a process built into a new architecture of

printer drivers for 2K and XP clients called Unidriver. If the printer driver

you are installing is a Unidriver and you are having problems with any if

the following advanced printing features then use the CSR version of the

printer driver to see if it resolves your printing problems.

●

N-up (printing multiple pages in a reduced format on one page)

booklet style (format the print job into a printed booklet)

watermark (print a watermark on each page of the document)

ZoomSmart (scales a letter-sized/A4 document or poster to

tabloid/A3, or vice versa)

Client side rendering

●

back-to-front (prints the document in reverse order)

rotate 180 degrees (rotates the document layout but not the

paper)

To see client side rendering drivers, select this option.

Note: Print queues using the CSR driver are not compatible with NT

clients.

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1. To access the Driver Management page, select Driver Management (in the web interface under Print

Services).

2. Select the operating system for the driver(s) to be viewed or deleted (or select All Operating Systems).

The corresponding drivers are displayed in the Printer Drivers list box.

3. If desired, highlight the printer driver to delete, enable, initialize, or disable and click the corresponding

button.

Note: The HP LaserJet 4 printer driver can never be deleted.

4. Then click the appropriate button on the right.

If adding a driver, a security warning is displayed. Click Yes to continue and then the Add Printer Driver

wizard is displayed.

Adding New Drivers to the PSA, or Using the Add Driver Wizard

Links within this page:

Adding a New Printer Driver

Links to related pages:

System Messages for Driver Management

Printer drivers are factory-installed, or they might already be loaded from a previously-added printer. While these

will cover many needs, other drivers may be required. This section discusses the procedure for adding drivers to the

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PSA.

Note: After the PSA has been configured and drivers have been associated with printers, the configuration should

be backed up.

Adding a New Printer Driver

To add a driver to the PSA, click

on the Driver Management page. The New Printer Driver (Step 1

of 3) page is displayed. This page can also be accessed by clicking

of 3) page.

on the Add Print Share (Step 3

Note: Before drivers can be initialized, Java Scripting must be enabled (in Internet Explorer, under: Internet

Options-->Security (tab)-->Custom Level (button)-->Scripting-->Scripting of Java Applets (subheading). If a Java

virtual machine is not installed in the browser, refer to Sun Microsystem's web site or to Microsoft's web site for

information about downloading one.

●

New Printer Driver (Step 1 of 3):

New Printer Driver (Step 1 of 3)

Description

Field Name

Driver setup information file

Type the path for the printer driver, or click the Browse button.

Note: An XP, 2K, or NT driver must be added before a 9x driver can

be added.

Supported operating system

Specify the operating system for the driver being added.

Note: The driver's operating system specified must never be newer

than the operating system of the PC you are working from. For

example, if you are working from an NT system, you can only add NT

and 9x drivers. If you are working from an XP system, you can add

XP, 2K, NT, and 9x drivers.

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●

New Printer Driver page (Step 2 of 3):

New Printer Driver (Step 2 of 3)

Field Name

Drivers

Description

Highlight the driver to install and click

Note: An XP, 2K, or NT driver must be added before a 9x driver can be added.

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●

New Printer Driver page (Step 3 of 3):

New Printer Driver (Step 3 of 3)

Field Name

Description

Install a driver

Select additional printer drivers to install. Additional printer drivers can be installed

for the client OS or any previous version of the OS. For example, if the client OS is

XP, drivers for 2K, NT, or 9x can be installed. If the client OS is NT, only drivers for

NT and 9x can be installed.

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If no duplicate drivers were found during installation, the Installing Printer Drivers page is displayed. If,

during installation, a duplicate driver has been found, you can either replace or keep the existing one.

Installing Printer Drivers page

While the drivers selected are being installed and initialized, this screen displays the status of each step. If a

driver has two versions being added (one for client side rendering), then these messages will appear twice.

The final status indicates the status of the driver for the client OS. If the driver you are installing is a

Unidriver, you will see the file copy screen appear twice and initialize screen appear only once; this is

normal operation. If initialization fails, the driver is displayed on the Driver Management page as disabled.

This means that driver cannot be downloaded to client PCs for point and print. To try initializing the driver

again, you must add the driver again through the Driver Management page.

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After the final status is displayed, click OK.

Driver Name Mismatch

When installing drivers for multiple operating systems, it is possible that the driver names do not match. Several

scenarios and suggestions are possible:

Scenario

Resolution

Windows 2000 and XP drivers will Add the same printer to the PSA twice: once with the Windows NT driver.

not have the same name as a

Windows NT driver

Then add the printer again (with a different name) with a Windows 2000 or

XP driver.

Windows 2000 and XP or NT

drivers does not have the same

name as a Windows 9x driver

The PSA displays the Driver Name Mismatch dialog; you will then be able to

install the Windows 9x driver using the Windows 2000/XP or the NT as the

display name. This will allow the 9x drivers to become point-and-print capable.

Note: Having Windows 2000/XP versions and NT versions of drivers with the same names installed on a PSA can

result in the loss of printer settings and functionality (e.g., inability to print in landscape mode or loss of

watermarks). To eliminate this risk of lost printer functionality, HP recommends two workarounds:

1. Install and distribute only NT printer drivers on the PSA for all of the NT, 2K, and XP clients; or

2. If print shares for both driver versions are required, create a separate share for each driver type on

separate PSAs. This only affects NT and 2K/XP printer drivers and not 9X drivers. 9X drivers can still be

installed along with NT or 2000/XP drivers.

For more information, please refer to the white papers on client migration from NT to 2K/XP clients (http://www.hp.

com/go/psa_whitepapers).

Security Warning When Adding New Drivers

In order to add new printer drivers to the PSA, either through the Add Print Share wizard or through the Driver

Management page, executable files must be copied through the web browser onto the client PC.

The following security warning is displayed and must be accepted for these executable files to be downloaded.

These files will be used to initialize printer drivers, which is an integral part of adding printer drivers to the PSA. If

you choose not to accept this security warning, you will not be able to add printer drivers.

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Configuring the Administrator Account

Links within this page:

Administrator Accounts

Local Administrator Accounts

Adding a Local Administrator Account

Deleting a Local Administrator Account

Changing the Password for an Existing Local Administrator Account

Domain Administrator Accounts

Adding a Domain Administrator Account

Single Sign-on (SSO)

Basic Authentication

Configuring Internet Explorer

Links to related pages:

Viewing the SSL Certificate

Administrator Accounts

Use the Administrators page to change passwords or add account names for local and domain administrator

accounts. There can be multiple administrator accounts for the PSA, but all accounts have the same privileges.

There must always be at least one local administrator account on the PSA.

Note: The administrator account names and passwords are not related to the front panel password of the PSA,

which is set and changed through the front panel.

Caution: If all local administrator passwords are forgotten, the only way to gain access to the PSA through a local

administrator account is to reset the PSA to factory defaults (using the front panel). After the PSA is reset to factory

defaults, all configuration information will be lost including network settings and printers, and the PSA will possibly

revert to a previous version of the firmware.

To access the Administrators page, follow these steps:

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1. Log on to the web interface. (The default is "admin" for the user name and "admin" for the password.)

2. On the menu under Security, click Administrators. The Administrators page is displayed:

Administrators Page

Page Field

Names

Description

Local

Administrators

Lists all local administrator accounts added to the PSA. Local accounts are stored on the

PSA and are independent from domain accounts.

Domain

Lists all domain administrator accounts added to the PSA.

Administrators

Local Administrator Accounts

There must always be at least one local administrator account on the PSA. When an administrator accesses the PSA

using a local account, an administrator name and password must be supplied for the PSA. (This user name and

password are passed over the network in cleartext; HP recommends accessing the PSA over SSL (HTTPS) to protect

the confidentiality of information like passwords.) Local administrator accounts can be added, deleted, or their

passwords can be changed through the Administrators page.

Note: In order to use NT native tools without NT domain authentication enabled (on the Microsoft Network Settings

page), the administrator logged onto the PC must have a local administrator account with the same name and

password as the domain account.

Adding a Local Administrator Account

New Local Administrator

Page Field Names

Description

Administrator Name

Type the new administrator name (must be unique for the PSA). The administrator

name is case-sensitive and can contain up to 20 alphanumeric characters and/or the

following special characters:

~ ` ! @ $ % ^ ( ) - _ { } .

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Password

Type the password. The password is case-sensitive and can contain up to 14

alphanumeric characters and/or the following special characters:

~ ` ! $ % ^ ( ) - _ { } .

Note: The PSA will accept a null or blank password.

Confirm Password

Type the password again to confirm it (if there is a password). Then click

add this administrator to the PSA.

In addition to the default local administrator account, other administrator accounts can be to the PSA. To add an

administrator account, follow these steps:

1. Log on to the web interface.

2. On the menu under Security, click Administrators. The Administrators page is displayed.

3. Click

under the list of local administrators. The New Local Administrator page is displayed.

4. Complete the fields as described below.

5. Click . The message "Administrator Account Added" is displayed.

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Deleting a Local Administrator Account

Administrator accounts can be deleted from the PSA, but there always must be at least one administrator account

remaining on the PSA. Follow these steps to delete an administrator account:

1. Log on to the web interface.

2. On the menu under Security, click Administrators. The Administrators page is displayed.

3. Highlight the local administrator account to delete.

4. Click

deleted.)

to delete the administrator account. (If this is the only administrator account, it cannot be

Changing the Password for an Existing Local Administrator Account

The password for an existing local administrator account can be changed through the the Administrators page.

Follow these steps to change a password for an administrator account:

1. Log on to the web interface.

2. On the menu under Security, click Administrators. The Administrators page is displayed.

3. Highlight the local administrator account for which the password is changing.

4. Click

. The Local Administrator Password page is displayed.

5. Type the new password in the New Password field.

6. Repeat the password in the Confirm New Password field.

7. Click

. The Administrators page will be displayed.

Once the administrator account name and password have been changed, the current browser session is no longer

authenticated and you will be prompted to re-enter your password. Re-connect to the PSA, using the new

administrator account name and password.

Note: Local administrator accounts on the PSA cannot be renamed. If necessary, delete the local account and then

add it with its new administrator name.

Local Administrator Password

Page Field Names

Description

Administrator Name

Displays the administrator name.

Password

Type the password. The password is case-sensitive and can contain alphanumeric

characters and the following special characters:

~ ` ! @ $ % ^ ( ) - _ { } .

Note: The PSA will accept a null or blank password.

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Confirm Password

Type the password again to confirm it (if there is a password). Then click

add this administrator to the PSA.

Domain Administrator Accounts

If Domain Authentication is enabled on the Microsoft Network Settings page, administrators can be identified by

their Microsoft domain account. A list of domain user or group accounts can be configured in the PSA. This list is

similar to the entries in the Administrators group of a Windows member server.

When administrators access the PSA, they can provide their domain identity (see Single Sign-On below). If the

name provided matches an entry in the Domain Administrators list, or if they are a member of a domain group in

the list, they will be allowed access to the PSA management interface.

Note: When there is a Local Administrator account name that is the same as an account name in the Domain

Administrators list, the PSA will first attempt to authenticate the domain account first (see Single Sign-On and Basic

Authentication below). If the password given does not match the domain account, the PSA will perform Basic

Authentication with the local administrator account.

Adding a Domain Administrator Account

To add a domain administrator account, follow these steps:

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1. Log on to the web interface.

2. On the menu under Security, click Administrators. The Administrators page is displayed.

3. Click

page is displayed.

4. Complete the fields as described below.

under the list of domain administrators. The Administrator-Add Domain Accounts

5. Click

. The message "Administrator Account Added" is displayed.

Admin Accounts - Domain Accounts Page

Description

Field Name

Type Account Name

Type the account name for the domain in the format Domain

\Accountname.

Select Account(s) from

Domain Members

The drop-down list contains names of the primary domain and all

trusted domains.

Shows all of the members in the domain specified in the above field.

To show users also, click

(To highlight multiple groups/users, use the Control or Shift key.)

Accounts to add as Administrators

Lists all groups and/or users with administrator rights for the PSA.

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Note: If the Domain Controller is not available, administrators can use their local account.

When browsing for domain accounts from the Select Account(s) from list of domains, the PSA may ask for a user

name and password. The reason is the domain's security policy requires a trusted user account to connect to the

domain controller to retrieve the account list. A machine account (i.e. the PSA's) is not sufficient when the domain

is configured to protect enumeration of users and groups account information.

Single Sign-On (SSO)

Single Sign-On allows an administrator, using Internet Explorer, to access the PSA without prompting for an

account name and password. The PSA will request the browser to provide credentials given when the administrator

logged into the Windows workstation. The following scenarios could occur:

1. When an administrator is using Internet Explorer and the URL specified for the PSA is within the browser’s

local intranet zone, the browser will automatically send the credentials used to log into the Windows

workstation.

❍

If the credentials are successfully authenticated with a domain controller and the administrators are

also authorized to access the PSA's web interface, then the requested page will be served to the

browser. Administrators are authorized if their domain account is listed in the PSA Domain

Administrators list.

❍

If the credentials are not authenticated with a domain controller or the administrator's account is

not authorized to access the PSA, the PSA will prompt for another account name and password (see

Basic Authentication).

2. If the PSA administrator is using Internet Explorer but the URL used to access the PSA is not within the local

intranet, then the administrator will be prompted for account name and password. In this case, the security

prompt given to the administrator will have three fields and the information entered here will be encrypted

before being passed to the PSA (the screen shown is for Microsoft Windows NT 4.x; this screen might vary

depending on your operating system).

After the name, password, and domain or entered the process is as (1) above.

3. If the administrator is not using Internet Explorer the browser will use the ‘Basic Authentication’ protocol.

Basic Authentication

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If an administrator uses a browser other than Internet Explorer, SSO will not be supported; the browser will

communicate with the PSA through Basic security and all security information will be passed to the PSA in cleartext.

The administrator will be prompted with a Basic security password prompt having two fields and can then either

choose to use a local administrator account user name and password, or specify a domain user name and password

where the user name includes the domain name (for example, domainname\user name). In the latter case, a user

with a domain administrator account on the PSA can access the web interface through a Basic security prompt

without having a local administrator account. (However, this user name and password are passed in cleartext.) (The

screen shown is for Microsoft Windows NT 4.x; this screen might vary depending on your operating system.)

Configuring Internet Explorer

By default, URLs (including IP addresses) with periods in the name (for example, http//www.hp.com and

http://10.0.0.1) or URLs that go through a proxy server are not included in a browser's local intranet. An

administrator can view or change their local intranet settings in the Internet Options page under the Security tab

by selecting Local Intranet and clicking on the Sites button.

In order to have SSO work with IP addresses, the proxy must be bypassed for that IP address; type the IP address

under Tools-->Options-->Connections-->Proxy Server-->Advanced-->Exceptions. Also, under Security-->Sites,

select Include all sites that bypass the proxy server.

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SSL

Links within this page:

SSL Certificates

SSL Certificate Page

Requesting a New Certificate

Self-Signed Certificate

Installing a Certificate from a Certificate Authority

Links to related pages:

Request a signed certificate from a Certificate Authority.

SSL Certificates

SSL/TLS secures the PSA's web interface by providing data privacy, data integrity, and server authentication. SSL/

TLS (Secure Sockets Layer (SSL v2/v3) and Transport Layer Security (TLS v1)) is based upon the exchange of

certificates that are used to validate a public key. These public keys are then used to generate a shared secret key

that is used for encryption and decryption. Encrypting the data before it is sent out over the network and decrypting

the data when it has been retrieved from the network provides data privacy.

SSL/TLS is always enabled on the PSA. By default, a certificate is automatically created and installed on the PSA. To

create a newer certificate on the PSA, the administrator must provide data to create a key pair and certificate. The

PSA's web interface always listens on the secure data channel (Port 443, HTTPS) and on the unsecure data channel

(Port 80). All transactions between the web browser and the PSA's web interface requiring security take place on

this secure port.

SSL Certificate Page

The SSL Certificate page is displayed when SSL Certificate is selected (on the menu under Security).

SSL Certificate Page

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Field Names

Description

Installed

Certificate

Type

Type of certificate installed (self-signed or CA signed).

New

Status of the certificate (installed or pending).

Certificate

Status

Encryption

strength

Low, Medium, or High.

Encrypt all

web

Select this to redirect all communication through a secure port (HTTPS).

communication

To view the certificate, click

on the SSL Certificate page.

To change the encryption strength or to encrypt web communication, follow these steps:

1. At a workstation, access the web browser and type the IP address for the PSA.

2. Log on to the PSA as an administrator. (The default user name is "admin" and the default password is

"admin".)

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3. Under Security on the menu, select SSL Certificate. (See the description of the fields above for more

information.)

4. Click on the Encryption strength drop-down list and select the cipher value for the certificate (Low

(default), Medium, or High).

5. To redirect all communication through a secure port (HTTPS), check Encrypt all web communication.

6. Click

Viewing the SSL Certificate

The View Certificate page is displayed after

is clicked on the SSL Certificate page.

View Certificate Page

Field Names

Description

Common Name

Fully qualified domain name or IP Address of the PSA. Used to identify the device HPX595.

rose.hp.com.

Organization

Full legal name of your company.

Organizational

Unit

Specific department or division within your organization.

Validity Period

Cipher Value

Locality (City)

Length of time (in days) for validity of the certificate.

Cipher value of the certificate (low, medium, or high).

City in which your organization is physically located.

State or province (up to 68 characters).

State/

Province

Country/

Region

Two-character ISO country code.

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Requesting a New Certificate

The New Certificate page is displayed after

is clicked on the SSL Certificate page. There are two

options for a new certificate:

●

Create a self-signed Certificate.

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Creating a Self-Signed Certificate

To create a new self-signed certificate, select the radio button for this option on the New Certificate page and click

. The Self-Signed Certificate page is displayed.

Self-Signed Certificate Page

Field Names

Description

Common Name

Fully qualified domain name or IP Address of the PSA. Used to identify the device HPX595.

rose.hp.com.

Organization

Full legal name of your company.

Organizational

Unit

Specific department or division within your organization.

Validity Start

Date

The start date for the validity of the certificate.

Validity Period

(Days)

Validity period for the certificate, in days. (The default is 365 days.)

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To create a new self-signed certificate, follow these steps:

1. At a workstation, access the web browser and type the IP address for the PSA.

2. Log on to the PSA as an administrator. (The default user name is "admin" and the default password is

"admin".)

3. Under Security on the menu, select SSL Certificate. (See the description of the fields above for more

information.)

4. Click

5. Select the radio button for a self-signed certificate and click

6. Complete the validity start date for the certificate.

7. Complete the validity period for the certificate.

8. Click

Requesting a Signed Certificate from a Certificate Authority

To request a signed certificate from a Certificate Authority, select the radio button for this option on the New

Certificate page and click

. The Request Signed Certificate page is displayed.

Request Signed Certificate Page

Field Names

Description

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Common Name

Organization

Fully qualified domain name or IP Address of the PSA. Used to identify the device HPX595.

rose.hp.com.

Full legal name of your company.

Organizational

Unit

Specific department or division within your organization.

Locality (City)

City in which your organization is physically located.

State or province (up to 68 characters).

State/

Province

Country/

Region

Two-character ISO country code.

To request a signed certificate from a Certificate Authority, follow these steps:

1. At a workstation, access the web browser and type the IP address for the PSA.

2. Log on to the PSA as an administrator. (The default user name is "admin" and the default password is

"admin".)

3. Under Security on the menu, select SSL Certificate. (See the description of the fields above for more

information.)

4. Click

5. Select the radio button for a certificate from a Certificate Authority and click

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6. Complete the fields on the Request Signed Certificate page (as described above).

7. Click . The Certificate Request in PEM Encoding page is displayed.

8. Follow the instructions on the page and click

Installing a Certificate from a Certificate Authority

After the signed certificate has been received from the Certificate Authority, follow these steps to install it:

1. At a workstation, access the web browser and type the IP address for the PSA.

2. Log on to the PSA as an administrator. (The default user name is "admin" and the default password is

"admin".)

3. Under Security on the menu, select SSL Certificate. (See the description of the fields above for more

information.)

4. Click

. The Install Certificate page is displayed.

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5. Cut and paste the text from the signed certificate into the text box displayed.

6. Click

. The web interface will restart and the new certificate will be valid.

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Backing Up, Restoring, Reseting, Rebooting, and

Upgrading the PSA

Links within this page:

Backing Up Network Settings and Printer Information

Restoring Network Settings and Printer Information (Using the Web Interface)

Resetting the PSA to Factory Defaults (Using the Front Panel)

Rebooting (or Restarting) the PSA

Upgrading the Firmware on the PSA

Links to related pages:

System Messages for Restoring the Settings on the PSA

Backing Up Network Settings and Printer Information

Saving the configuration parameters makes it easy to restore those parameters if the PSA must be replaced or if its

configuration values are accidentally changed or lost. Use the Backup page to save the following configuration

parameters:

●

administrator account user names and passwords

network settings

printer information

printer drivers

Use the following procedure to save the configuration parameters:

1. On the menu under Maintenance, select Backup.

2. Click

to begin the process. A File Download window appears.

3. At the next screen, click Save This File to Disk and then click

. A Save As dialog box appears.

4. Choose a file name, drive, and directory to hold the saved configuration.

5. Click

. The saved configuration is in binary format and cannot be edited using a text editor.

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Now that there is a backup file for the PSA, settings can be restored if required (see the next section).

Note: If the PSA is joined to a domain, the domain password for the domain controller is included in the backup

file. When that PSA backup file is restored, it might be necessary to join the PSA to that domain again because the

password might have changed since the backup file was created.

Restoring Network Settings and Printer Information (Web Interface)

If configuration values have been accidentally changed or lost, a previously saved copy of the configuration

parameters can be restored to the PSA. This technique can also be used to replace a PSA. A copy of the

configuration parameters is saved while the PSA's settings and files are being backed up.

Use the following procedure to restore backup settings:

1. On the menu under Maintenance, select Restore.

2. Select the settings to restore:

❍

Administrator Accounts (restores all administrator accounts previously added and saved in the

backup of the PSA)

❍

PSA Network Settings (restores all PSA address and name information)

Printers and Printer Client Drivers: (restores all printer definitions and factory-installed drivers plus

any added to the PSA for Microsoft's Point and Print feature)

3. Type the full path and file name of the saved configuration in the Configuration File field. Or, click

Browse to locate and select the file.

4. Click

-or-

to begin the restore process.

Click

to return to the Restore page without restoring the configurations.

5. The Restore Configuration Successful window appears. Click

Resetting the PSA to Factory Defaults (Front Panel)

Once the PSA is configured, the configuration settings are retained in memory unless they are manually reset to

factory defaults through the front panel of the PSA. This procedure will reset the PSA to its factory defaults. All

configuration information will be lost, including network settings, queues, and any firmware upgrades. The

administrator account name and password will be reset to factory defaults.

Note: If the PSA is reset to factory defaults, factory-installed drivers will be restored. All other settings (including

network configuration, administrator settings, printers, and user-added drivers) will be lost.

1. Make sure queues are empty and no printing activity is taking place.

2. Press the Power button on the front panel of the PSA to turn it off.

CAUTION: To prevent possible file corruption on the PSA, do not simply disconnect the power

cord.

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3. Turn on the PSA again by pressing the Power button.

4. During the restart sequence, when the front panel display reads Configuring, press

. The following

message is displayed:

5. Press

to reset the PSA to its factory defaults. Press

to cancel the restart process and retain all

current configuration information. The PSA will then finish restarting.

was pressed and the factory default settings are being restored, the following message will be

displayed during restart:

System Messages for Restarting the PSA

Restarting (or Rebooting) the PSA

Use the Restart feature to reboot the PSA. Before restarting the PSA, read the following:

●

The restart process will take from three to six minutes. During this time, the PSA is not available for use

and the connection to this browser session may be lost.

Any print jobs actively being spooled from client users to the PSA will probably be lost and must be

reprinted.

●

Any print jobs currently spooled on the PSA will be retained.

Any print jobs currently being de-spooled from the PSA to the printers may be restarted (automatically)

once the PSA is ready to function.

Follow these steps to restart the PSA:

1. On the menu under Maintenance, click Restart.

2. Click

to begin the reboot process.

Upgrading the Firmware on the PSA

Before installing an upgrade, save the current configuration of the PSA using the Backup feature. One firmware

version 2.3.x (and not earlier versions) can be upgraded to firmware version 2.4.x.

CAUTION: This information should be automatically saved on the PSA, but if a catastrophic event occurs during the

upgrade (for example, a power failure), it is possible that the configuration may be lost. This step is precautionary.

Note: If migrating to firmware version 2.4.x, printers that had been added to earlier firmware versions (2.3.x or

before) need to be associated with their driver again. To do this easily, go to the Print Shares page and click

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Drivers for that print share. In the drop-down list, select any other driver and click

original driver and click again.

. Then, select the

Use the following procedure to install an upgrade:

1. Download the firmware image (*.hp) from the HP support website and save it on a local hard drive or CD

(http://www.hp.com/cposupport). The exact file location will be needed for step 3.

2. Access the PSA's web interface and click Upgrade (on the menu under Maintenance).

3. On the Upgrade page, type the complete path to the firmware image on the local hard drive (for example,

"C:\TEMP\UPGRADE.HP") or click Browse to find the firmware image downloaded in step 2.

4. Click

to upload the upgrade file to the PSA.

5. After the upgrade has completed, the Overview page is displayed.

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System Summary

Links to related pages:

General Information on the System Summary Page

Viewing and Printing the System Summary Page From the Web Interface

This page explains how to view and print the PSA System Summary from the web interface. PSA settings are shown on the

System Summary page. To access this page, select System Summary (in the web interface under Diagnostics). This page

can be printed using the print function of the browser.

The System Summary page has the following sections:

TCP/IP Network Configuration Information

Microsoft Network Configuration Information

SNMP Configuration Information

SNMP Traps Information

Administrators Information

SSL Configuration Information

LPD Configuration Information

Print Shares Information

Installed Printer Drivers Information

To refresh this page, click

General Information on the System Summary Page

Parameter

Description

Model Name

HP Print Server PSA 4250.

Model number of the PSA.

Ethernet address of the PSA.

Model Number

Ethernet Address

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Current Firmware Revision

Current version of firmware running on this PSA.

Base (Factory) Firmware Revision

Version of firmware that the PSA would be rolled back to if it was reset to

factory defaults.

Patches Applied

Lists any patches that have been applied to the PSA.

Version of the BIOS on the device.

BIOS Version

Manufacturing Date Code

Serial Number

Manufacturing information for use by the factory.

Serial number of this unit.

Hard Drive Information

Operating System Restored

Data Area Restored

Spool Area Restored

Hard drive's identifier code.

Date and time of last restore of the operating system.

Date and time of last restore of the data area.

Date and time of last restore of the spool area.

TCP/IP Network Configuration Information

Parameter

Description

IP Configuration Mode

Current IP Address

Current Subnet Mask

Default Gateway

How this unit was configured (manual or DHCP).

IP address of this PSA.

IP subnet mask of this PSA.

Default gateway of this PSA.

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Primary Domain Name Server (DNS)

Address

IP address of the primary DNS server.

Secondary Domain Name Server (DNS)

Address

IP address of the secondary DNS server.

Name of the IP domain to which this PSA belongs.

DNS Domain Name

Auto-negotiate

Network link mode (enabled or disabled), speed (10T or 100T), and duplex

(full or half).

Microsoft Network Configuration Information

Parameter

Description

Print Server Appliance Name

Windows Domain or Workgroup

Primary WINS Server Address

Secondary WINS Server Address

Domain Authentication

Name of the PSA.

Microsoft (R) domain or workgroup to which this PSA belongs.

IP address of the primary WINS server.

IP address of the secondary WINS server.

Status of domain authentication (checked is enabled or "on").

Status of auto discovery (checked is enabled or "on").

List of domain controllers.

Domain Controller Auto Discovery

Specified Domain Controllers

SNMP Configuration Information

Parameter

Description

SNMPv1/v2

Enables and disables SNMPv1/v2.

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SNMPv1/v2 Read and Write access

SNMPv1/v2 Read-only access

SNMPv3

Allows SNMPv1/v2 read and write access.

Allows SNMPv1/v2 read-only access.

Enables and disables SNMPv3 access.

SNMPv3 account name.

SNMPv3 User Name

SNMPv3 Authentication Key

SNMPv3 Privacy Key

Authentication Key for SNMPv3 account.

Privacy Key for SNMPv3 account.

SNMP Traps Information

Parameter

Description

IP Address

IP address of the trap recipient.

Community Name

Community Name that will be used in the traps packet (not the PSA's

SNMP community name).

Port

Number of the port where the trap will be sent (typically 162).

Administrators

Parameter

Description

Local Administrators

DomainAdministrators

Names of the local administrators.

Names of the domain administrators.

SSL Configuration Information

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Parameter

Description

Installed Certificate

New Certificate Status

Common Name

Type of certificate installed (Self-Signed or CA signed).

Status of certificate (Installed or Pending).

Fully qualified domain name or IP Address of the PSA. Used to identify

the device HPX595.rose.hp.com.

Organization

Organizational Unit

Validity Period

Cipher Value

Locality (City)

State/Province

Country

Full legal name of your company.

Specific department or division within your organization.

Length of time (in days) for validity of the certificate.

Cipher value of the certificate (Low, Medium, or High).

City in which your organization is physically located.

State or province (up to 68 characters).

Two-character ISO country code.

LPD Configuration Information

Parameter

Description

LPD Printing Mode

Specified LPD Hosts

Status of LPD printing (checked is enabled or "on").

List of host names permitted to print and manage print jobs using LPD.

Print Shares Information

This section consists of two lines:

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●

The first line lists the printer name, the IP address or hostname, the remote queue name, drivers the share will point

and print, any printer properties (for example: Paused, Print Banner, or Hide), and any share description text.

Note: The suffix "CSR" means that driver is capable of client side rendering. When the driver was added and initialized,

CSR capability was requested to resolve issues with W2K drivers. Problems resolved with a CSR driver include:

❍

N-up (printing multiple pages in a reduced format on one page)

booklet style (format the print job into a printed booklet)

watermark (print a watermark on each page of the document)

ZoomSmart (scales a letter-sized/A4 document or poster to tabloid/A3, or vice versa)

back-to-front (prints the document in reverse order)

rotate 180 degrees (rotates the document layout but not the paper)

●

The second line lists the security rights for the printer (who can print and at what level of access).

Note: For Jetdirect internal cards or single-port external print servers, the Remote Queue Name will be raw. For Jetdirect 3-

port external print servers, the Remote Queue Name will be raw1, raw2, or raw3.

Installed Printer Drivers Information

This section lists the printer drivers installed on this PSA.

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Diagnostic Report

Links to related pages:

Administrator Visible Logs

System Summary