HP Hewlett Packard All in One Printer 4100mfp User Manual

hp LaserJet 4100 mfp  
use  
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Using the ADF  
Using the automatic document feeder (ADF) is a fast, convenient way to feed multipage  
originals for copying or digital-sending. You can load the ADF with as many as 30 sheets  
of paper. The ADF accepts documents that meet the following specifications:  
single-sided or double-sided originals  
documents on standard letter-, A4-, and legal-size paper  
documents ranging in size from 148.5 by 210.0 mm (5.9 by 8.3 inches) to 215.9 by  
355.6 mm (8.5 by 14.0 inches)  
documents ranging in weight from 60 to 135 g/m2 (16 to 36 lb)  
documents that are free of tears or perforations  
documents that are square or rectangular and in good condition (not fragile or worn)  
documents that are free of glue, correction fluid, or wet ink  
Note  
Do not use multipart forms.  
The ADF passes the original document across the scanner glass, and returns it to the  
upper-level tray located to the right of the ADF. Copies made using the ADF are delivered  
to the output bin beneath the scanner.  
General guidelines for using the ADF  
Before placing documents into the ADF, prepare the documents by doing the following:  
Flatten curls or wrinkles.  
Remove staples, paper clips, sticky notes, and similar materials.  
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Using the scanner glass  
You can also use the digital-sending and copying features by using the scanner glass,  
located below the ADF. The scanner can accommodate letter- or A4-size and smaller  
originals, books, manuals, receipts, and similar documents. Irregular and worn  
documents, stapled documents, and photographs can also easily be sent or copied  
using the scanner glass. Multiple-page, letter-size documents can be fed using the ADF.  
To send or copy larger documents, see Using the ADFon page 20.  
General guidelines for using the scanner glass  
1
2
Open the scanner cover and place the original document face down on the scanner  
glass. Lower the cover.  
On the control panel, select the desired sending or copying options. See Walk-up  
about using these functions.  
3
4
After making your selections, press START. Copies are sent to the output bin beneath  
the scanner.  
When the scan is complete, remove the original document from the scanner glass.  
Using the scanner glass 21  
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Selecting the output bin  
The printer has two output locations: the rear output bin and the top output bin. To use  
the top output bin, be sure the rear output bin is closed. To use the rear output bin, open  
it.  
If paper coming out of the top output bin has problems, such as excessive curl, try  
printing to the rear output bin.  
To avoid paper jams, do not open or close the rear output bin while the printer is  
printing.  
Printing to the top output bin  
The top output bin collects paper face-down, in correct order. The top output bin should  
be used for most print jobs and for transparencies.  
Printing to the rear output bin  
The printer always prints to the rear output bin if the bin is open. Paper printed to this bin  
will be face-up, with the last page on top.  
To open the rear output bin, grasp the handle at the top of the bin. Pull the bin down, and  
slide out the extension.  
Printing from Tray 1 to the rear output bin provides the straightest paper path (which can  
reduce curl). Opening the rear output bin might improve performance with the following:  
envelopes  
labels  
small custom-size paper  
postcards  
paper heavier than 105 g/m2 (28 lb)  
Note  
Opening the rear output bin disables the duplexer (if installed) and the top output bin.  
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Walk-up copying  
4
Overview  
You can easily make black-and-white copies by using the HP LaserJet 4100 mfp series.  
This chapter provides instructions for making copies and changing copy settings.  
The MFP functions as a standalone walk-up copieryou do not have to have software  
installed or a computer turned on to make copies. You can adjust copy settings at the  
control panel. Originals can be copied using either the ADF or the scanner. Copy, print,  
and send jobs can be processed simultaneously.  
The topics in this section include the following:  
using the system defaults  
using one-touch copying  
using the Describe Original and Copy Settings screens  
duplexing a copy job  
It is helpful to review the chapter entitled Control panel and control panel menuson  
page 33 before using the copying functions. For information about changing the default  
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Performing basic copying  
Copy defaults  
The preset default copy settings for the HP LaserJet 4100 mfp series are:  
single-copy output  
letter-sized original and letter-sized copy (in North America only; otherwise, the  
default is A4)  
single-sided original and single-sided copy  
mixed text, and graphic photo document content  
normal brightness  
no reduction or enlargement (100%)  
one page per sheet (1-up) copying  
One-touch copying  
If you wish to make a single copy using the products default settings, place your  
document in the ADF or on the scanner glass and press START.  
Multiple copies  
To make multiple copies, use the numeric keypad to type the desired number of copies  
(1 to 99), and then press START.  
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User-defined copy settings  
To make copies at settings other than the system defaults, navigate through the Describe  
Original and Copy Settings screens. The use of these screens is explained in the  
following sections.  
Using the Describe Original screen  
From the top-level screen, enter the Describe Original screen by clicking Describe  
Original and then pressing the  
button.  
To change the description of your original, use the up and down navigation buttons to  
move through the Describe Original screen to the desired setting box. Confirm your  
choices by pressing  
when the correct setting is highlighted.  
Place the original in the ADF or on the scanner glass.  
While in the Describe Original screen, press to view options.  
1
2
Note  
If the original is Letter-size or A4-size and you plan to use the copier defaults, simply press  
START to make a copy.  
3
Review the options by using the navigation buttons and select the items that  
describe your original by pressing . The options are:  
Size: select Letter, Legal, Executive, A4, A5, or B5  
Sides: select 1 or 2  
Content: select Text, Mixed or Photo  
4
When you have made your selections, navigate to and click OK. This returns you to  
the top-level screen.  
Note  
Changes made are reflected in the originalgraphic.  
User-defined copy settings 45  
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Using the Copy Settings screen  
Use the Copy Settings screen to select the options for the copies to be made if one-  
touch copying is not used. This screen allows you to scroll through various options,  
pressing  
to select features. Additional copy features are available through the Copy  
and Send menus.  
1
Navigate to the Copy Settings screen and press  
. Scroll downward through the  
menu options to select the characteristics of the copies to be made. Available  
options include the following:  
Size: media sizes available for selection depend on the sizes of the media that is  
actually loaded into the trays, since the MFP senses media sizes when the trays  
are loaded. Scroll through the list to select from the following:  
Auto-Letter  
Letter-Manual Feed  
Legal - Tray 1  
Letter - Tray 2  
Legal, Executive, A4, A5, or JISB5  
Note  
Note  
Auto means that the output size will match the size of the original. When you select Auto-  
Letter, your Letter-sized original will be copied to Letter-sized media.  
Scale to Fit: source document contents are adjusted to fit the selected media  
output size.  
Other media sizes are listed, but a tray must be loaded with these media sizes for them  
to be used.  
Sides: choose whether input is printed single or double-sided. For further  
1
2 - Normal  
2 - Flipped  
Note  
If you select 2 - Normal in the Sides setting option in the Copy Settings screen, the back  
side of the two-sided page is printed right-side up. If you select the 2 - Flipped option,  
the back-side image is printed upside down relative to the front-side image.  
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Quality: select output quality of an image. Bestoptimizes the output quality.  
Normal  
Best  
Note  
If you select Best, scanning speed will be somewhat slower than when operating in  
Normal mode.  
Pages per sheet: select the number of originals pages on each output sheet.  
1 (one sheet per page, with no border)  
2 or 2 Borders (two sheets per page, without or with borders)  
4 or 4 Borders (four sheets per page, without or with borders)  
Background: allows removal of shading when copying an original with a colored  
background, or removal of bleedthrough from the second side of a two-sided  
original. Using the right or left navigation buttons, slide the slider bar to the  
desired setting.  
Collate: allows printing multiple copies in sets or page number groupings. For  
example, if you are making two collated copies of a three-page document, the  
copies print in this order: 1,2,3; 1,2,3. Collate it the default for this MFP.  
Collate (123, 123, 123)  
Uncollate (111, 222, 333)  
2
3
When you are finished, navigate to and click OK and press  
.
Make any necessary adjustments to the contrast using the light/dark buttons and  
enlarge/reduce buttons at the right-hand side of the control panel to zoom in one-  
degree increments.  
4
Use the numeric keypad to indicate the desired number of copies, and then press  
START.  
Note  
The Copy Settings screen shows an image that represents modifications made to achieve  
the desired output.  
Duplexing a copy job  
Any copy job can be duplexed. See Duplex copying and printingon page 29 for general  
information. These duplexing options are available:  
One side to two sides. If a duplexer is installed and you are using the ADF, this  
duplexing is done automatically. If you are using the scanner glass, you are  
prompted to place the next original on the glass.  
Two sides to one side. When this option is selected, you are prompted to turn the  
page over to copy the second side. Either the scanner glass or the ADF can be used.  
A duplexer is not required.  
Two sides to two sides. This option requires that a duplexer be installed. When you  
select this option, you are prompted to turn the originals over to copy the second  
side whether you are using the ADF or the scanner glass.  
Note  
When copying two sides to two sides, the MFP scans each page and stores the page  
images on the hard disk until both sides of each original have been scanned and placed  
into the correct order. For this reason, you will experience a slight delay before the copy  
job starts to print. After copying begins, output will be at normal speed.  
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Adjusting the contrast  
Press the light/dark buttons on the right side of the control panel to lighten or darken your  
copies. After your copies are made, the contrast setting returns to the default setting.  
Improving copy quality  
When you establish your copy parameters on the Copy Settings screen, select Best from  
the Quality options.  
You can also modify the copy quality with the Content option on the Describe Original  
screen. The default setting is Mixed. When copying a photograph or graphic, you can  
select Photo to improve copy quality, or select Text for a document that contains only  
text.  
Reducing or enlarging copies  
By using the enlarge/reduce buttons on the right side of the control panel, you can  
reduce copies to 25 percent of the original size or enlarge them up to 400 percent (up to  
200 percent from the ADF), in one-percent increments. Also, if you specify a standard  
sized document on the Describe Original screen and a different standard size on the  
Copy Settings screen, the image will be scaled automatically.  
Note  
The HP LaserJet 4100 mfp series printer has reduce/enlarge presets for standard media  
sizes. For example, if a Legal sized original is copied onto a Letter sized paper, the image  
is automatically reduced to fit. Likewise, an A5 original is enlarged to fit on A4 media.  
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Sending to e-mail  
5
Overview  
The HP LaserJet 4100 mfp series can scan documents to any e-mail address.  
Note  
The MFP can send color images, although it cannot copy or print in color.  
The following topics are addressed in this chapter:  
introduction  
sending documents  
available file formats  
using and managing address books  
Introduction  
Send to email (part of the Digital-sending suite) is similar to faxing information, but offers  
these advantages:  
sends mail to multiple e-mail addresses simultaneously, saving time and delivery  
costs  
ensures privacy by sending information directly to e-mail in-boxes rather than to a fax  
machine, which might have many users  
delivers files at near-original quality in black and white or in color  
sends files in JPEG, PDF, and TIFF file formats, which can be modified by the  
recipient in computer programs  
Documents are scanned and sent as attachments to an e-mail address. Digital  
documents can be sent in the formats shown above, enabling recipients to manipulate  
the document in various programs to meet their specific needs. The e-mailed document  
can be printed for your records.  
By using HP Smart Compression technology, digital-sending keeps file sizes small,  
minimizing the impact on the network. Documents arrive in near-original quality. Like  
other e-mail messages, the documents can be printed, stored, or forwarded.  
The HP LaserJet 4100 mfp series connects directly to the LAN, so that you can send  
digital documents without a dedicated computer. E-mail processing is done entirely  
within the product, from scanning through communicating with the network SMTP  
gateway. E-mail addresses can be acquired from an at-device address book or an LDAP  
server. The system administrator can configure e-mail parameters either over the  
network using the embedded Web server or HP Web JetAdmin, or at the control panel.  
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Sending documents  
You can use the digital-sending feature with either the scanner glass or the ADF.  
Note  
When using the scanner glass, place the original face down. When using the ADF, place  
the originals face up. Irregular, worn, or previously folded documents, as well as  
photographs, should be scanned using the scanner glass.  
Describe Original screen  
If necessary, describe your original before entering the Send Options screen.  
Send Options screen  
The Send Options screen on the control panel display allows you to describe parameters  
for sending a document to an e-mail address.  
Basic sending procedures  
Using the address books  
Use the control panel keyboard to type data into the From:, To:, CC:, or Subject: fields.  
As you begin to type e-mail addresses, the MFP automatically searches the address  
book and displays the first matching name or address. You can select that name, or  
continue to type the name until auto-complete finds the correct entry. You can also scroll  
through the name listings to locate the desired names.  
Note  
If a recipients e-mail address is not recognized, you will be asked if you wish to add the  
entry to the local address book.  
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Sending a document  
To digitally send a document:  
1
2
Place your original document face-down on the scanner glass or face-up in the ADF.  
If your original matches the default settings (mixed text and photo, default media  
size, standard resolution, single-sided), proceed to step 3. Otherwise, use the  
control panel display to describe the document by using the Describe Original  
screen.  
3
4
On the control panel display, select Send Options.  
In the main Send Options screen, select E-mail.  
5
Using the keyboard, type your e-mail address in the From: field.  
6
Type the addresses of the recipient(s), or select the addressees from the address  
book. Press  
to add the names to the recipient list. Navigate to OK and press  
.
The main e-mail screen appears.  
Note  
You can review and edit the recipient list using the View List option, shown below.  
7
8
Using the same method, enter the names of any CC: (copy) recipients, and type the  
subject of the e-mail.  
Navigate to the Settings field. Here you can select document parameters from the  
following:  
Color: Black and white (B/W) or Color  
File type: PDF, TIFF, M-TIFF, or JPEG  
Note  
9
Make your selections, navigate to OK, and press  
. You then return to the e-mail  
screen.  
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Problem solving  
8
Overview  
This chapter will help you troubleshoot and solve problems that might occur while using  
the HP LaserJet 4100 mfp series.  
Clearing jams  
Occasionally, media might jam during copying and printing. This section  
helps you locate jams, properly clear them from the product, and solve  
repeated jams.  
Understanding  
Many of the messages that appear on the control panel are self-  
control panel error explanatory. However, some messages indicate a problem that requires  
messages  
intervention, or request further action. This section lists these messages  
and recommends corrective actions.  
Correcting output  
quality problems  
The product should produce high-quality jobs. If copy or print jobs do not  
look sharp and clear; if defects such as lines, specks, or smears appear  
on the page; or if media is wrinkled or curled; use this section to  
troubleshoot and solve the output quality problem.  
Understanding  
Additional messages are shown on the control panel to help you  
error messages for troubleshoot issues that involve the hard disk, the FIR port connection,  
the hard disk, FIR  
port, and PS  
and PS.This section lists these types of messages and recommends what  
to do.  
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Clearing jams  
If the control panel display shows a jam message, look for media in the locations  
indicated in the figure on the next page, and then see the procedure for clearing the jam.  
You might need to look for media in locations other than those indicated in the jam  
message. If the location of the jam is not obvious, look first in the top cover area  
underneath the toner cartridge.  
When clearing jams, be very careful not to tear the media. If a small piece of media  
remains in the product, it could cause additional jams. If jams are a recurring problem,  
Note  
The top cover of the product must be opened and then closed to clear a jam message.  
If a jam occurs in the optional power envelope feeder, see the installation and use  
documentation that accompanied the product.  
Jam locations  
Front  
Back  
7
1
5
6
5
4
2
3
1
2
3
4
5
6
7
Top cover and toner cartridge area  
Optional power envelope feeder  
Input tray areas  
Optional duplex printing accessory  
Output bins (top and rear)  
Fuser area  
ADF  
Note  
Loose toner might remain in the product after a jam and cause output quality problems.  
These should clear up within a few pages.  
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Clearing jams from the top cover and  
toner cartridge area  
1
Open the top cover and remove the toner cartridge.  
1
2
3
4
5
CAUTION  
To prevent damage to the toner cartridge, do not expose it to  
light for more than a few minutes.  
2
3
Use the green handle to lift the paper-access plate.  
Slowly pull the media out of the product. Do not tear the  
media.  
Note  
If media is difficult to remove, try clearing it from the input tray  
Avoid spilling loose toner. Using a dry, lint-free cloth, clean any  
loose toner that might have fallen into the product.  
If loose toner falls into the product, it might cause temporary  
problems with print quality. Loose toner should clear from the  
paper path after a few pages are printed.  
If toner gets on your clothing, wipe it off with a dry cloth and  
wash the clothing in cold water. (Hot water sets toner into  
fabric.)  
4
5
Open Tray 1 and remove the entrance cover to check for  
any additional jammed media. If any is present, remove it.  
Rotate the paper guide to check for additional jammed  
media. If any is present, remove it.  
Continued on the next page.  
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6
7
8
Replace the entrance cover and close Tray 1.  
6
7
Reinstall the toner cartridge and close the top cover.  
If a jam message persists, there is still media in the product.  
Look for media in another location (see Jam locationson  
If you are using a non-HP toner cartridge, the message NON  
HP TONER DETECTEDmight appear on the control panel  
display. Press START to continue printing or copying.  
Clearing jams from input trays  
Tray 1  
1
2
Slowly pull out the paper tray. If part of the media has already  
been pulled into the product, follow the steps under Clearing  
Trays 2, 3, and 4  
1
Slide the tray out of the product, and remove any damaged  
media from the tray.  
2
If the edge of the media is visible in the feed area, slowly  
pull the media down and out of the product. (Do not pull the  
media straight out or it will tear.) If media is not visible, look  
in the top cover area (see Clearing jams from the top cover  
Note  
Do not force the media if it does not move easily. If the media is  
stuck in a tray, try removing it through the tray above or through  
the top cover area.  
3
5
3
Make sure the media lies flat in the tray at all four corners  
and is tucked below the front and back tabs. Make sure that  
all three paper size adjustments are correct (see Loading  
4
5
6
Slide the tray back into the product.  
Open and close the top cover to clear the jam message.  
If the jam message persists, media remains in the product.  
Look for media in another location (see Jam locationson  
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Clearing jams from the duplexer  
1
2
3
Open the duplexers rear door.  
1
2
3
4
5
6
Slowly pull any media out of the duplexer.  
Remove the duplexer by lifting it slightly and pulling it out of  
the product.  
4
From the rear of the product, remove any media that is on  
top of Tray 2. (You might need to reach inside the product.)  
5
6
Slowly pull any media out of the duplexer.  
Turn the duplexer over and remove any media.  
Continued on the next page.  
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7
8
9
Reinsert the duplexer into the product.  
7
Open and close the top cover to clear the jam message.  
If a jam message persists, media remains in the product.  
Look for media in another location (see Jam locationson  
Clearing jams from the rear output slot  
1
Note  
If most of the media remains inside the product, it is best to  
remove it through the top cover area. (See Clearing jams from  
1
2
Open the rear output slot.  
Grasp both sides of the media, and slowly pull it out of the  
product. (There might be loose toner on the media. Be  
careful not to spill it on yourself or into the product.)  
4
Note  
If media is difficult to remove, try opening the top cover  
completely to release pressure on the media.  
If the media has torn or if you still cannot remove the media, see  
3
4
5
Close the rear output slot.  
Open and close the top cover to clear the jam message.  
If a jam message persists, media remains in the product.  
Look for media in another location (see Jam locationson  
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